HomeMy WebLinkAboutMINUTES - 10062009 - C.47RECOMMENDATION(S):
APPROVE and AUTHORIZE the Purchasing Agent to execute a purchase order with Sharp
Business Systems, on behalf of the Employment and Human Services Department, in an
amount not to exceed $3,800,000 to provide integrated print management services for the
period October 1, 2009 through September 30, 2013.
FISCAL IMPACT:
$3,800,000: Administrative Overhead (20% County; 40% State; 40% Federal)
BACKGROUND:
In evaluating controllable Department expenditures, EHSD has identified document printing
as one area where tremendous savings could be realized through system automation. The
Contractor will develop and implement a managed print service strategy (MPS) that should
reduce laser printer output by 40%, which may result in a first year savings of over
$280,000. During the term of this agreement, the potential savings to the Department could
be as much as $1,200,000. The MPS involves an evaluation of the cost of printing
APPROVE OTHER
RECOMMENDATION OF CNTY
ADMINISTRATOR
RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 10/06/2009 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Gayle B. Uilkema, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Susan A. Bonilla, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: 925.313.1648
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: October 6, 2009
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Katherine Sinclair, Deputy
cc: Larry Jones, Michael Roetzer, Earl Maciel
C.47
To:Board of Supervisors
From:Joe Valentine, Employment & Human Services Director
Date:October 6, 2009
Contra
Costa
County
Subject:Contract with Sharp Business Systems for Integrated Print Management System
BACKGROUND: (CONT'D)
on current devices. As printing equipment approaches "end of life," Sharp Business Systems
will recommend lower cost replacement equipment, use software to educate users to choose
the best print device for their project, and move to a cost per program for output devices
which will allow the Department to charge various funding streams as necessary.
In accordance with Administrative Bulletin No. 611.0, County Departments are required to
get Board approval for single item purchases over $100,000.
CONSEQUENCE OF NEGATIVE ACTION:
CHILDREN'S IMPACT STATEMENT: