HomeMy WebLinkAboutMINUTES - 09222009 - C.62RECOMMENDATION(S):
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee,
to execute a contract amendment with IKON Office Solutions, Inc., to increase the payment
limit by $300,000 to a new payment limit not to exceed $2,100,000 for Case Stored Text
Automated Retrieval Project services, for the period April 1, 2008 through March 31, 2011.
FISCAL IMPACT:
$2,100,000: Administrative Overhead (20% County; 40% State; 40% Federal)
BACKGROUND:
The Employment and Human Services Department contracted with Contractor to provide
Case Stored Automated Retrieval (CaseSTAR) services, a process for automating the
existing paper case records to maximize staff resources and improve client services.
CaseSTAR has enabled access to client case records by all caseworkers in the Client
Service Centers and has resulted in increased staff efficiency and a reduction in costs
APPROVE OTHER
RECOMMENDATION OF CNTY
ADMINISTRATOR
RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 09/22/2009 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Gayle B. Uilkema, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Susan A. Bonilla, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: 925.313.1648
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: September 22, 2009
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Celicia Nelson, Deputy
cc: Michael Roetzer, Earl Maciel
C.62
To:Board of Supervisors
From:Joe Valentine, Employment & Human Services Director
Date:September 22, 2009
Contra
Costa
County
Subject:Amend Contract with IKON Office Solutions, Inc.
BACKGROUND: (CONT'D)
currently associated with records maintenance and service delivery.
The Employment and Human Services Department used existing clerical staff to scan
documents for storage into the CaseSTAR system. As a result of staff reductions and
increased workloads, this activity can no longer be performed by staff. The Contractor has
agreed to assume this vital function.
CONSEQUENCE OF NEGATIVE ACTION:
CHILDREN'S IMPACT STATEMENT: