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HomeMy WebLinkAboutMINUTES - 08252009 - C.97RECOMMENDATION(S): 1. APPROVE the bid documents, including plans and specifications, for the New Generators at Fire Station No. 1 located 1330 Civic Drive, Walnut Creek, Fire Station No. 5 located at 205 Boyd Road, Pleasant Hill and Fire Station No. 15 located at 3338 Mt. Diablo Boulevard, Lafayette. 2. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/25/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:John Gioia, District I Supervisor Contact: Mike Lango (925) 313-7100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 25, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: EMY L. SHARP, Deputy cc: GSD Administration, GSD Accounting, GSD CPM Project Manager, GSD CPM Clerical, Auditor's Office, County Administrator's Office, County Administrator's Office, County Counsel's Office, Contra Costa Fire District C. 97 To:Board of Supervisors From:Michael J. Lango, General Services Director Date:August 25, 2009 Contra Costa County Subject:Approve Bid Documents and Authorize Advertisement for Bids on Generators for Three Fire Stations in the Contra Costa County Fire Protection District RECOMMENDATION(S): (CONT'D) DETERMINE that the project is a California Environmental Quality Act (CEQA) Class 1f Categorical Exemption; DIRECT the Department of Conservation and Development Director, or designee, to file a Notice of Exemption with the County Clerk; and DIRECT the General Services Director, or designee, to arrange for payment of the $25 handling fee to the County Clerk for filing the Notice of Exemption and a $25 handling fee to the Department of Conservation and Development for processing costs. 3. AUTHORIZE the General Services Director, or designee, to advertise for bids to be received on October 1, 2009 at 2:00 p.m. and to issue bid Addenda, as needed, for clarification of the contract bid documents, provided the involved changes do not significantly increase the cost estimate for the initial construction contract. FISCAL IMPACT: Funding is provided for in the Contra Costa County Fire Protection District's current Fiscal Year 2009-2010 budget. BACKGROUND: Plans and specifications for the New Generators at Fire Station No. 1, 1330 Civic Drive, Walnut Creek, Fire Station No. 5, 205 Boyd Road, Peasant Hill and Fire Station No. 15, 3338 Mt. Diablo Blvd., Lafayette, have been prepared for the General Services Department by Fard Engineers, Inc. and filed with the Clerk of the Board by the General Services Director. The construction cost estimate is $260,000 and the Board has obtained the general prevailing rates of wages from the State of California, Department of Industrial Relations, which shall be the minimum rates paid on this project. Upon the Board's authorization, the Clerk of the Board will publish a Notice to Contractors in accordance with Section 22037 of the Public Contract Code, inviting bids for the work. The General Services Director, or designee, will mail notices to the construction trade journals specified in Section 22036 of the Public Contract Code at least 30 days before the bid opening date. As essential service facilities, fire stations must be capable of operation at all times. A major power outage might result in a fire station being without electrical power for several days or weeks. For this reason, emergency electrical power generators are needed. Over the years, the Fire District has been replacing and up-grading electric generators with new diesel driven generators that are capable of delivering 100% of the station’s electrical power requirements. With the new, full capacity generators, the fire stations have the potential to be used for additional emergency purposes (e.g., incident command posts, temporary shelters, etc.) CONSEQUENCE OF NEGATIVE ACTION: If new generators are not installed, a power outage could reduce the full functioning If new generators are not installed, a power outage could reduce the full functioning capabilities of Fire Stations 1, 5, and 15, and possibly result in a loss or disruption of essential emergency services.