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Home My WebLink AboutMINUTES - 07212009 - D.14RECOMMENDATION(S): ADOPT Resolution No. 2009/361 to implement the Agreed-Upon Temporary Absences (ATA) for Department Heads, Management, Exempt, and Unrepresented County employees. FISCAL IMPACT: The anticipated savings from the agreed-upon temporary absences will help to alleviate the fiscal impact of reductions in assessed valuation and related property taxes revenues. BACKGROUND: Contra Costa County has just completed collective bargaining negotiations with the Coalition labor organizations who represent a majority of County employees. As a part of these negotiations, represented employees agreed to take 48 hours of unpaid time off (furloughs) in the current and the next fiscal years. In the spirit of shared sacrifice, these agreed-upon temporary absences are being extended to management, exempt, and unrepresented employees. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 07/21/2009 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Susan A. Bonilla, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ted Cwiek, 5-1766 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: July 21, 2009 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: County Administrator, County Counsel, Auditor-Controller, Human Resources Department, Human Resources Department D. 14 To:Board of Supervisors From:Ted Cwiek, Human Resources Director Date:July 21, 2009 Contra Costa County Subject:Agreed-Upon Temporary Absences (ATA) for Department Heads, Management, Exempt, and Unrepresented County Employees ATTACHMENTS Res No. 2009-361 Exhibits A and B Resolution No. 2009/361 07/21/09 RESOLUTION NO. 2009/361 Page 6 of 7 EXHIBIT A AGREED UPON TEMPORARY ABSENCES (ATA) IMPLEMENTATION B. Use of Accruals: Paid leave, such as vacation leave, sick leave, etc. may not be used on or in lieu of any ATA day unless authorized below in Section VI. C. Shift differentials will be paid for ATA days in the same manner as vacation, as provided for in Section 11 of the Salary Regulations. D. ATA will not be considered “time worked” for purposes of determining eligibility for overtime. E. For those employees who have an outstanding ATA deduction balance on July 1, 2010, the County will deduct the outstanding balance (money) from the employee’s next regular 10th of the month paycheck, and each of the following 10th of the month paychecks, until the outstanding balance is paid full. F. For those employees who have an outstanding ATA deduction balance on July 1, 2011, the County will deduct the outstanding balance (money) from the employee’s next regular 10th of the month paycheck, and each of the following 10th of the month paychecks, until the outstanding balance is paid full. G. For ATA purposes, call back time will be treated in the same manner as a holiday is treated in the Personnel Management Regulations and the Salary Regulations. H. When an ATA Mandatory Closure day falls on the regularly scheduled day off of a permanent employee who is on a 4/10, 9/80, flexible, or alternate work schedule, the employee is entitled to request another day off in recognition of their regularly scheduled day off. The requested day off must be within the same month and work week and it must be pre-approved by the employee’s supervisor. If the day off is not approved by the supervisor, it is lost. If the approved day off is a nine (9) hour workday, the employee must use (1) hour of non-sick leave accruals. If the approved day off is a ten (10) hour workday, the employee must use two (2) hours of non-sick leave accruals. If the employee does not have any non-sick leave accrual balances, leave without pay (AWOP) will be authorized. I. There is no reduction in the average number of days ordinarily worked during the life of this agreement as a result of ATA. J. The base pay for each represented classification will not change as a result of ATA during fiscal years 2009/10 and 2010/11. K. The parties have been informed by the Contra Costa County Employees’ Retirement Association that retirement service credit will not be affected by ATA. L. The reporting of gross base pay to the retirement system will be consistent with the County’s payroll records. M. There will be no loss of accruals as a result of ATA. Exhibit B Department Head, Management, Exempt, and Unrepresented Job Code Job Title APT1 ADMINISRATIVE SVCS ASST III-PR AP7A ADMINISTRATIVE AIDE-DEEP CLASS AP73 ADMINISTRATIVE AIDE-PROJECT APW1 ADMINISTRATIVE ANALYST-PROJECT AP9A ADMINISTRATIVE INTERN-DEEP CLS APDB ADMINISTRATIVE SVCS OFFICER AJDB AFFIRMATIVE ACTION OFFICER XQD2 AGING/ADULT SVCS DIRECTOR-EX BAA1 AGRICULTURAL COM-DIR WTS/MEAS VHD1 ALCOHOL/OTHER DRUG SVCS DIR-EX JJNG ASSESSOR'S CLERICAL STAFF MNGR VCS1 ASSIST TO HLTH SVC DIR - EX 9MD3 ASSISTANT DIRECTOR-PROJECT 64BA ASST CHIEF PUBLIC SVC OFFICER AGA2 ASST COUNTY ADM-DIR HUMAN RESC ADB4 ASST COUNTY ADMINISTRATOR DABA ASST COUNTY ASSESSOR DAB1 ASST COUNTY ASSESSOR-EXE SAB1 ASST COUNTY AUDITOR CONTROLLE 2ED1 ASST COUNTY COUNSEL-EXEMPT 3ABA ASST COUNTY LIBRARIAN 3AB1 ASST COUNTY LIBRARIAN-EXEMPT ALB3 ASST COUNTY RECORDER-EXEMPT ALB1 ASST COUNTY REGISTRAR-EXEMPT S5DF ASST COUNTY TAX COLLECTOR S5B4 ASST COUNTY TREASURER-EXEMPT VCB1 ASST DIR OF HEALTH SVCS AGB1 ASST DIR OF HUMAN RESOURCES-EX 2KD3 ASST DISTRICT ATTORNEY-EXEMPT RPBA ASST FIRE CHIEF GROUP I RPB1 ASST FIRE CHIEF-EXEMPT 25D2 ASST PUBLIC DEFENDER-EXEMPT AJDP ASST RISK MANAGER 6XB2 ASST SHERIFF 6XB1 ASST SHERIFF-CHF EXE ASST ADBA ASST TO THE COUNTY ADMIN 29TA ATTORNEY ADVANCE-CHLD SPPT SVC 29VA ATTORNEY BASIC-CHILD SPPT SVCS 29WA ATTORNEY ENTRY-CHILD SPPT SVCS 8FH2 BATTALION CHIEF-ECCFPD 8FH3 BATTALION CHIEF-ECCFPD-40 HOUR J995 BD OF SUPVR ASST-CHIEF ASST J992 BD OF SUPVR ASST-GEN OFFICE RESOLUTION NO. 2009/361 Page 1 of 6 Exhibit B Department Head, Management, Exempt, and Unrepresented Job Code Job Title J993 BD OF SUPVR ASST-GEN SECRETARY J994 BD OF SUPVR ASST-SPECIALIST ADT2 CAPITAL FACILITIES ANALYST-PRJ NEG1 CAPITAL PROJECTS DIV MGR-EX VPD4 CCHP MEDICAL DIRECTOR-EXEMPT ADD3 CCTV PRODUCTION SPECIALIST-PRJ SAGC CHIEF ACCOUNTANT ADB1 CHIEF ASST COUNTY ADMIN 2ED2 CHIEF ASST COUNTY COUNSEL SMBA CHIEF ASST DIRECTOR/DCSS 2KD2 CHIEF ASST DISTRICT ATTORNEY-E 25D1 CHIEF ASST PUBLIC DEFENDER SFDB CHIEF AUDITOR JJDA CHIEF CLERK-BOARD OF SUPV BAB1 CHIEF DEP AGRIC COMM/SEAL-EX 7ADC CHIEF DEP PROBATION OFFICER 6XB3 CHIEF DEP SHERIFF-EXEMPT S5B2 CHIEF DEP TREASURE/TAX COLL-EX NAB1 CHIEF DEPUTY PW DIRECTOR-EX VCB3 CHIEF EXECUTIVE OFFICER-CCHP-E LTA1 CHIEF INFO OFF/DIR OF INFO TEC 6EH1 CHIEF INVESTIGATOR PD-EXEMPT S5BC CHIEF INVESTMENT OFFICER VWD1 CHIEF NURSING OFFICER-EXEMPT AGD3 CHIEF OF LABOR RELATIONS - EX ADS2 CHIEF PUBLIC COMMUN OFFICER-EX 25DB CHIEF TRIAL DEPUTY PUBLIC DEF 9JS2 CHILD NUTRT DIV NUTRI-PROJECT 9JS3 CHILD NUTRT FOOD OPER SUPV-PRJ 9CDA CHILD SPPRT SVCS MANAGER XAD5 CHILDREN AND FAMILY SVCS DIR-E 9MH1 CHILDREN SVCS MGR-PROJECT 2ETG CIVIL LITIG ATTY-ADVANCED 2ETE CIVIL LITIG ATTY-BASIC LVL 2ETF CIVIL LITIG ATTY-STANDARD 6XD1 COMMANDER-EXEMPT CCD1 COMMUNITY SVCS DIRECTOR-EXEMPT CCHA COMMUNITY SVCS PERSONNEL ADMIN 9J71 COMMUNITY SVCS PERSONNEL TECH 9MS7 COMPREHENSIVE SVCS ASST MGR-PR 9MS3 COMPREHENSIVE SVCS MAN -PRJ ADA2 COUNTY ADMINISTRATOR 2EA1 COUNTY COUNSEL RESOLUTION NO. 2009/361 Page 2 of 6 Exhibit B Department Head, Management, Exempt, and Unrepresented Job Code Job Title ADB6 COUNTY FINANCE DIRECTOR-EX VCB2 COUNTY HOSP EXEC DIR-EXEMPT 3AAA COUNTY LIBRARIAN 7AA1 COUNTY PROBATION OFFICER-EX NAF1 COUNTY SURVEYOR-EXEMPT 96A1 COUNTY VETERANS' SVCS OFFICER XAA2 COUNTY WELFARE DIRECTOR-EXEMPT CJH3 CS MENTAL HLTH CLIN SUPV-PROJ APDD DA CHIEF OF ADMINISTRATIVE SVC 6KD1 DA CHIEF OF INSPECTORS-EXEMPT 6KNB DA LIEUTENANT OF INSPECTORS JJGE DA MANAGER OF LAW OFFICES JJHG DA OFFICE MANAGER J3T7 DA PROGRAM ASSISTANT-EXEMPT 4AD1 DEP DIR OF CONSERV & DEV-EX APSA DEPARTMENTAL FISCAL OFFICER ADSH DEPTL COMM & MEDIA REL COORD LTD2 DEPUTY CIO-GIS-EXEMPT JJHD DEPUTY CLERK-BOARD OF SUPV ADDG DEPUTY CO ADMINISTRATOR 2ETK DEPUTY CO COUNSEL-ADVANCED 2ETH DEPUTY CO COUNSEL-BASIC 2ETJ DEPUTY CO COUNSEL-STANDARD 3AFE DEPUTY CO LIBRARIAN-PUB SVCS 3AFG DEPUTY CO LIBRARIAN-SUPT SVCS LWS1 DEPUTY DIR CHF INFO SEC OFC-EX 5AB2 DEPUTY DIR COM DEV/CURR-EX 5AH2 DEPUTY DIR COM DEV/TRANS-EX BJDF DEPUTY DIR OF ANIMAL SERVICES LTD1 DEPUTY DIR/INFO TECHNOLOGY-EXE 2KWF DEPUTY DISTRICT ATTORNEY-FT-FL VCD2 DEPUTY EXECUTIVE DIR/CCHP-EX NAD8 DEPUTY GENERAL SVCS DIRECTOR/E NAD0 DEPUTY PUBLIC WORKS DIRECTOR-E 6XW3 DEPUTY SHERIFF RESERVE-EXEMPT 6XWC DEPUTY SHERIFF-PER DIEM 6XW1 DEPUTY SPEC IN CO SVC AREA P-1 VRG1 DIR MKTG/MEM SVCS & PR-CCHP-EX 4AA1 DIR OF CONSERVATION & DEVLP-EX ADD5 DIR OFFICE CHILD SVCS - EX 9BD1 DIRECTOR OF AIRPORTS BJA1 DIRECTOR OF ANIMAL SERVICES SMA1 DIRECTOR OF CHILD SUPPORT SVCS RESOLUTION NO. 2009/361 Page 3 of 6 Exhibit B Department Head, Management, Exempt, and Unrepresented Job Code Job Title 5AA1 DIRECTOR OF COMMUNITY DEVLPMNT VLD1 DIRECTOR OF ENV HEALTH SVCS-EX NAA2 DIRECTOR OF GENERAL SERVICES-E VLD2 DIRECTOR OF HAZ MAT PROGRAM-EX VCA1 DIRECTOR OF HEALTH SERVICES VPS4 DIRECTOR OF MED STAFF AFFAIRS 5AB1 DIRECTOR OF REDEVEL-EXEMPT SMD1 DIRECTOR OF REVENUE COLLECTION ADSB DIRECTOR OFFICE OF COMM/MEDIA XASJ EHS CHIEF FINANCIAL OFFICER XAD6 EHS DIRECTOR OF ADMIN-EXEMPT XAD1 EHS DIVISION MANAGER-PROJECT AV71 EHS WORKER TRAINEE-PROJECT X761 EHS WORKFORCE DEV YOUTH TRN-PJ X762 EHS WORKFORCE DEV YOUTH WKR-PJ 9GS1 EMERGENCY PLANNING SPEC-EXEMPT AGD2 EMPLOYEE BENEFITS MANAGER AGSC EMPLOYEE BENEFITS SPECIALIST AJHA EMPLOYEE BENEFITS SUPERVISOR J3H2 EXEC ASST TO THE CO ADMINIS-EX J3HA EXEC ASST TO THE CO ADMINISTR J3T6 EXEC SECRETARY/ MERIT BOARD J3T5 EXEC SECRETARY-EXEMPT J3TJ EXECUTIVE SECRETARY-DCSS VPS1 EXEMPT MED STF OPTOMETRIST VPS2 EXEMPT MED STF PODIATRIST RPA1 FIRE CHIEF-CONTRA COSTA 8FA2 FIRE CHIEF-EAST CCFPD APDE FIRE DISTRICT CHIEF/ADMIN SVCS RJGA FIRE MARSHAL RWHA FIRE TRAINING CHIEF 8FH1 FIRE TRAINING SUPV-EAST CCFPD 8FB4 FIRST ASST FIRE CHF 40-ECCFPD 8FB1 FIRST ASST FIRE CHF 56-ECCFPD 6CW1 FORENSIC ANALYST-PROJECT 6CGA FORENSIC MANAGER VASH HEALTH EQUITY PROGRAM MANAGER VCS3 HEALTH PLAN SERVICES ASST-EX VCN2 HEALTH SVCS PERSNL OFFICER-EX VCD1 HEALTH SVCS SYSTEMS DIRECTOR-E VQHA HLTH/HUMAN SVC RES & EVAL MGR AGSE HR DATA ADMINISTRATOR AGVF HUMAN RESOURCES CONSULTANT RESOLUTION NO. 2009/361 Page 4 of 6 Exhibit B Department Head, Management, Exempt, and Unrepresented Job Code Job Title AGDF HUMAN RESOURCES PROJECT MNGR AG7B HUMAN RESOURCES TECHNICIAN VLSB INTEGRATED PEST MGMT COORD VTWB INTERIM PERMIT NURSE AGVD LABOR RELATIONS ANALYST II AG7C LABOR RELATIONS ASSISTANT AGSF LABOR RELATIONS SPECIALIST I AGSG LABOR RELATIONS SPECIALIST II 5ASF LAND INFORMATION BUS OPS MNGR 2YWB LAW CLERK I 2YVA LAW CLERK II 2YTA LAW CLERK III 64WB LAW ENFORCE TRNG INSTR-PER DM AJTA LEAD EXAMINATION PROCTOR 3KW4 LIBRARY AIDE-EXEMPT 3KWA LIBRARY STUDENT ASSISTANT 3KW2 LIBRARY STUDENT ASSISTANT-EX 6KWG LIEUTENANT OF INSP-WELF FRAUD ADVB MANAGEMENT ANALYST ADD4 MANAGER CAP FAC/DEBT MGMT-EX VCA2 MEDICAL DIRECTOR VPD1 MH MEDICAL DIRECTOR-EX V07A MICROBIOLOGIST TRAINEE VWHD NURSING SHIFT COORD - PER DIEM XAGB ORG & STAFF DEVELOP MANAGER SAHM PAYROLL SYSTEMS ADMINISTRATOR ARVA PERSONNEL SERVICES ASST II ARTA PERSONNEL SERVICES ASST III AGDE PERSONNEL SERVICES SUPERVISOR ADS5 PRIN MANAGEMENT ANALYST - PROJ AGH1 PRINCIPAL L/R NEGOTIATOR - EX ADHB PRINCIPAL MANAGEMENT ANALYST 7AGB PROBATION MANAGER 25A1 PUBLIC DEFENDER V0HA PUBLIC HEALTH LAB MANAGER ADS1 PUBLIC INFORMATION OFFICER NAA1 PW DIRECTOR DYD1 REAL ESTATE MANAGER-EXEMPT 9T95 RECREATION INSTRUCTOR-LVL 422 5AH4 REDEVELOPMENT PROJ MANAGER-PRJ VPD5 RESIDENCY DIRECTOR-EXEMPT AJD1 RISK MANAGER AVS4 SBDC BUSINESS CONSULTANT-PRJ RESOLUTION NO. 2009/361 Page 5 of 6 Exhibit B Department Head, Management, Exempt, and Unrepresented Job Code Job Title AVD3 SBDC DIRECTOR-PROJECT CCG1 SCHOOL READINESS PROG COOR-PRJ 8FB3 SECOND ASST FIRE CHF40 ECCFPD 8FB2 SECOND ASST FIRE CHF-ECCFPD J3S2 SECRETARY TO UNDERSHERIFF NSGA SENIOR LAND SURVEYOR ADTD SENIOR MANAGEMENT ANALYST APDC SHERIFF'S CHF OF MGNT SVCS J3T0 SHERIFF'S EXECUTIVE ASST-EX ADB5 SPECIAL ASST TO THE CO ADMN-EX ADDH SR DEPUTY COUNTY ADMNISTRATOR 2KD1 SR DEPUTY DISTRICT ATTORNEY-EX 2ED3 SR FINANCIAL COUNSELOR-EXEMPT AGTF SR HUMAN RESOURCES CONSULTANT VWXF STAFF ADVICE NURSE-PER DIEM VWWA STAFF NURSE-PER DIEM NK7A STUDENT AIDE-CIVIL ENGINEER 999E STUDENT WORKER-DEEP CLASS 29HA SUPERVISING ATTORNEY-DCSS RJHC SUPERVISING FIRE INSPECTOR S5S3 TREASURER'S INVEST OFFICER-EX 6XB4 UNDERSHERIFF-EXEMPT 9KN3 WEATHERIZATION/HM REPAIR SUPV XAD4 WORKFORCE INV BD EXC DIR-EX XAD3 WORKFORCE SVCS DIRECTOR-EXEMPT RESOLUTION NO. 2009/361 Page 6 of 6