HomeMy WebLinkAboutMINUTES - 07212009 - C.114RECOMMENDATION(S):
ACCEPT 2008 annual report and statistics compiled by the Affirmative Action Officer
on the Small Business Enterprise (SBE) and Outreach Programs.
1.
2.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 07/21/2009 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Gayle B. Uilkema, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Susan A. Bonilla, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: EMMA KUEVOR
925-335-1045
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: July 21, 2009
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Katherine Sinclair, Deputy
cc: IOC STAFF, AFFIRMATIVE ACTION OFFICER
C.114
To:Board of Supervisors
From:INTERNAL OPERATIONS COMMITTEE
Date:July 21, 2009
Contra
Costa
County
Subject:2008 ANNUAL REPORT ON THE SMALL BUSINESS ENTERPRISE AND OUTREACH PROGRAMS
RECOMMENDATION(S): (CONT'D)
AKNOWLEDGE that the County exceeded the 50% SBE annual contracting goal for
construction contracts, and awarded more than $2.5 million in County purchasing
contracts and more than $7 million in County professional/personal services contracts to
SBEs.
ACKNOWLEDGE that County staff staff made significant outreach efforts by
contacting 22,516 Minority Business Enterprise (MBE), Women Business Enterprise
(WBE), Small Business Enterprise (SBE), Local Business Enterprise (LBE), and
Disabled Veterans Business Enterprise (DVBE) vendors in connection with 378
purchasing awards; 2,564 MBE, WBE, SBE, LBE, and DVBE businesses in connection
with 1,376 professional/personal services contract awards; and 2,555 MBE, WBE, SBE,
LBE, and DVBE businesses in connection with 15 construction contract awards.
ACKNOWLEDGE that in compliance with the County's policy adopted last year
governing contract renewals, the number of contracts renewed without competition was
reduced by 84%, to 119 as compared with 731 in 2007.
FISCAL IMPACT:
None.
BACKGROUND:
On December 13, 1999, the Board of Supervisors approved the Small Business
Enterprise (SBE) Program for the purpose of providing small businesses a fair share of
County business. The program covers construction contracts of $25,000 or less, and
purchasing and professional/personal services contracts of $50,000 or less. For those
contracts and transactions that are not exempt from the program, 50% of the dollar
amount will be awarded to small businesses, as defined in the program. The Board
directed the County Administrator to work with County departments to implement the
program and referred the program to the Internal Operations Committee (IOC) for
continuing policy oversight and development of recommendations for program changes,
if warranted. For example, at the IOC's recommendation, the Board of Supervisors in
2006 exempted certain limited categories of purchases and services in which departments
could not achieve SBE Program goals due to the specialized nature of the transactions
and the limited number of providers of those goods and services.
The Outreach Program was adopted by the Board of Supervisors in August 1998 to
promote broad outreach to all businesses, currently including MBE, WBE, DVBE, SBE,
LBE, and other businesses. It currently applies to professional/personal service contracts
in the amount of $2,500 or more, purchasing contracts in the amount of $10,000 or more,
and construction contracts in the amount of $100,000 or more.
The IOC has provided policy oversight on the programs since their inception, including
surveying County departments on the implementation of the SBE and Outreach Programs
and overseeing the progression to electronic web-based outreach. We find that most
County departments are actively participating in the programs and meeting program
goals. The Affirmative Action Officer monitors performance quarterly and updates the
IOC semi-annually. The Affirmative Action Office sends letters to those departments not
fully complying with the programs or meeting program objectives, and follows up
through the IOC with reports of any problems or recommendations for program
modification. If necessary, the IOC may request a department to submit an explanation
for any lack of participation in the programs.
CONSEQUENCE OF NEGATIVE ACTION:
CHILDREN'S IMPACT STATEMENT:
ATTACHMENTS
2008 Annual SBE & Outreach Report