HomeMy WebLinkAboutMINUTES - 06232009 - C.115RECOMMENDATION(S):
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee,
to destroy California Work Opportunity and Responsibility to Kids (CalWORKs), Food
Stamps, Medi-Cal and General Assistance (GA) case records from the years 1992 through
2000 pursuant to Government Code section 26202.
FISCAL IMPACT:
No fiscal impact from this action. Cost of destruction is offset by savings from cost of
storage.
BACKGROUND:
In order to efficiently manage the volume of records continuously generated and received,
the Employment and Human Services Department must, on a continuing basis, destroy old
records and documents that are prepared or received other than pursuant to state statute, or
records that are not expressly required by law to be filed or preserved.
Government Code section 26202 provides that the Board of supervisors may authorize the
destruction or disposition of a record, paper, or document which is more
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 06/23/2009 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Gayle B. Uilkema, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Susan A. Bonilla, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Elaine Burres, 3-1717
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: June 23, 2009
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Katherine Sinclair, Deputy
cc: David F. Smith
C.115
To:Board of Supervisors
From:Joe Valentine, Employment & Human Services Director
Date:June 23, 2009
Contra
Costa
County
Subject:Record Destruction or Disposition
BACKGROUND: (CONT'D)
than two (2) years old if:
1. The document was prepared or received in any manner other then pursuant to state
statute, or;
2. The document was prepared or received pursuant to state statute, and which is not
expressly required by law to be filed and preserved if the board determines by a four-fifths
vote that the retention of these documents are no longer required for county purposes.
Government Code section 26202 allows the Employment and Human Services Department
to destroy documents on a continuing basis with maintaining an electronic version or a copy.
CONSEQUENCE OF NEGATIVE ACTION:
CHILDREN'S IMPACT STATEMENT: