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HomeMy WebLinkAboutMINUTES - 12101985 - IO.8 TO- BOARD OF SUPERVISORS FROM: INTERNAL OPERATIONS COMMITTEE ''Contra DATE: November 25, 1985 Costa /^J SUBJECT: Composition of Sanitation District 7-A ` SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1 . Take no action regarding the present composition of the Board of Directors for Sanitation District 7-A. 2 . Remove this item as a referral to our Committee. BACKGROUND: On October 1, 1985, the Board of Supervisors referred to our Committee a letter from Wilhelmina Andrade of Antioch requesting that the Board of Supervisors expand the Board of Directors of Sanitation District 7-A from three members to five members. On November 25, 1985, our Committee met with Mrs. Andrade and two other citizens favoring enlarging the Board of Directors, (Sharon Donithan and Alice Harris) along with Mayor Keller of Antioch, Mayor Parent of Pittsburg, Ron Tsugita, District Manager of Sanitation District 7-A, and County Counsel. We reviewed an October 22 memo from County Counsel which summarized the history of the formation of Sanitation District 7-A and concluded that "the Board of Directors does not have any jurisdiction to enlarge the membership or institute another method of selecting the Board of Directors of Sanitation District 7-A. 11 Mrs. Andrade indicated she felt it would be more democratic to have a 5-member Board of Directors in view of the size of the budget of the Sanitation District. She indicated that she had defeated the bond issue on two occasions, but had supported the formation of the district once her concerns had been addressed. . Mrs. Sharon Donithan testified in favor of a 5-member Board. She stressed that she was not supporting the change because of any problems with the District or with the current Board. Both Mayors Keller and Parent indicated a 5-member Board of Directors would be unacceptable to their cities because of the CONTINUED ON ATTACHMENT: k YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR _ RECOMMEN�ON OF BOARD COMMITTEE X APPROVE -�� ,,,....s OTHER /am / � SIGNATURE s : Tom Torl akson T rowe, ACTION OF BOARD ON December 10,. ,1985 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: . OF SUPERVISORS ON THE DATE SHOWN. cc: County Counsel __ County Administrator ATTESTED December 10, 1985 ___ Mayor Keller, Antioch PHIL BATCHELOR, CLERK OF THE BOARD OF Mayor Parent, Pittsburg SUPERVISORS AND COUNTY ADMINISTRATOR District Mgr. District 7-A l W. Andrade, Antioch sY% .[claw t-a� M382/7-83 ,DEPUTY Page 2 need to maintain an equal number of representatives from each agency which is a member of the District. Mayor Keller suggested that the next most appropriate size would be nine members; three from each agency. This is too large for the Board of Directors. Supervisor Torlakson agreed that each agency must have equal representation. Ron Tsugita noted that the .District is, in fact, well managed. The new sewage treatment plant which had been estimated to cost $3 ,000,000 was actually constructed for $2,000,000. He explained that the District must maintain both an operations and maintenance budget and a capital budget. The State requires that the operations and maintenance budget come from the rate payers within the District. The rates are set separately within each of the three zones in the District and each project serving one zone is paid for from that zone' s funds. The capital budget cannot be used for operations and maintenance. Therefore, regardless of the size of the reserves in the capital budget, it cannot be used to support increased costs for operations and maintenance. The District' s reserves are invested and earned the District approximately $1, 000,000 in the past year. While there was a recent rate increase, there is not expected to be another increase for at least two years. Based on the excellent condition of the District as described by Mr. Tsugita, and the fact that State legislation would be required to effect any changes in the size or composition of the Board of Directors, our Committee feels no further action is required by the Board of Supervisors. As further evidence of the excellent management of the Sanitation District, we are attaching a copy of the District' s Annual Report for 1984. (Contra Costa County Sanitation District No. 7-A) OFFICE AND TREATMENT PLANT: 2500 PITTSBURG-ANTI OCH HIGHWAY: ANTIOCH,CA 94509 TELEPHONE: (415)778.4040 LIST OF DISTRICT ACCOMPLISHMENTS 1. Clean Water Grants - By maintaining excellent records and working relationship with the staff of the State Water Resources Control Board, the District has received one of the highest levels of grant eligibility, 96%. Whereas, most agencies receive less than 90%. 2. Innovative Technology - The District received additional funding for its cogeneration facilities. The methane gas from the digesters is collected and used as fuel for power generation, which produced annual income of $218,000. The waste heat is used to maintain the necessary temperature in the digesters and is also used to heat the administration building and the hot water system. These innovations substantially reduce the power costs. 3. Subregional Plant Expansion - Due to plans and specifications being prepared on schedule, the District received a construction contract for $1,640,000; the Engineer's estimate was $2,300,000. By accepting the contractor's alternative equipment bid and holding change orders to 1.9 percent, the final cost was $1,596,000. The total project budget was $3,000,000. 4. Reserve Funds - The District earns approximately $1,000,000 through the sale of Grant Anticipation Notes. Combined with Revenue Bond proceeds, the District has achieved a capital reserve fund of $10,000,000 in five years. 5. District Rates - The District sewer service charge is still one of the lowest in the San Francisco Bay Area. The rate was increased once in three years and it is anticipated that another increase will not be necessary for another three years. The District's annexation and connection fees are also one of the lowest, and the District plans to maintain the fees by increases in the Consumer Price Index only. 6. Performance - The District treatment plant has an excellent operating record. The effluent has continuously met the Regional Board's discharge requirements. 7. Computerization - Through effective planning and purchasing of computer systems, the District was able to install and make operational a complete accounting system within six months. In addition, the District has one of the finest computer based preventive maintenance programs. A political subdivision of the State of California. Provides Wastewater Treatment services to the citizens of Antioch,Pittsburg,and West Pittsburg. } :DEI:TA aDIABLO SANITATION-DIS' Also A An Y , , S .*dryTWO t i. ' P'^ .' .4 § "� '''"•s:. ' a W .S'.'" `":�a' „v ,. `° _. y r , -07 KIM 471 "A ANTY, e r ` ' A � A z sS' '{f b £ 3Mv z p k y VIA .. ,t 106"UT SAW An r � a d . ,. v,.. , ry: s � i ?, is TH 3 s* �x x , MIT" 1 , • r - 3 a r I i 1 C - +F Y ¢ 5 v y. TWIT L � r z "r ' 1. M,.F 1 at §rt ,£ Annual ReporA10 - AZT t 1984 . W&M MISS r k z IVORY,—, : Message From The District Manager For all of us at Delta Diablo, 1984 will always be remembered as a very special year which was highlighted by our receipt of the "Plant of _ the Year Award" from the San Francisco Bay Section of the California Water Pollution Control Association. Visitors have commented that they can sense the pride and "esprit de corps" of District Staff. The Board of Directors deserves much of the credit for the District Staff's high 4 level of coinradery and commitment. The significant contribution of our Supervisors, Steve Gittings, Doug Breeze, and Ric Cruz, should also be �. `• acknowledged for they exemplify the highest standards of teamwork and cooperation. :.� In February, Director Joe DeTorres left the Board after serving two Ronald Tsugita, terms as Pittsburg's Representative. His unselfish attitude and ability to District Managerl provide continuity to the Board left a lasting impression on the Staff. District Engineer ''We are all extremely In November, Director Verne Roberts of Antioch retired. During his proud of this facility." eight years with the District, he provided leadership distinguished by sound counsel and a sense of priority. In anticipation of taking over the West Pittsburg sewer collection system in July, 1985, the District entered into a joint services agreement with the City of Pittsburg. Both the City and the District needed a large sewer cleaning/vacuuming truck (Vactor), but neither could justify spending $125,000. With the City agreeing to allocate 20 percent of the vactor's use to West Pittsburg, the District purchased the unit and leased it to the City. Thus, both parties realized a savings. To reduce service calls, the District replaced the sewers in Madison Avenue, Manor Drive and Ambrosia Way at a cost savings of $297,300. A hydrojet sewer cleaning unit (truck mounted) and a sewer T.V. van were purchased to facilitate the cleaning of the collection system. The T.V. unit will be available to the two cities and to the County on a rental basis. Monetary control and construction management have developed into areas of strength for the District. For example, the District collected annexation and connection fees totaling $3,630,000, and spent approx- imately $2,500,000 for construction projects. Today, the District has $3,580,000 on hand due to timely scheduling and investments. The contract for plant expansion from 9.5 million gallons per day (MGD) to 12.6 MGD was awarded at $1,640,000 in 1983. The District permitted the contractor to submit bids on alternative equipment and held change orders to 1.9 percent. These actions resulted in a final cost of $1,596,000. The District's cogeneration power plant has been on line since June, 1983. However, recent modifications designed and installed by District Staff have improved the cogeneration plant's performance and have resulted in $218,000 in revenue from P.G.&E. for 1984. 1 I 1 Last year, the District retained a consultant to develop a 20-year Master Plan to meet the District's future needs. The first project is already under design and will be constructed during the Summer of 1985. This project consists of approximately 14,000 feet of gravity inter- ceptor extending from Buchanan Road north along Standard Oil Avenue across the Baker property to the Subregional Treatment Plant. The sewer will serve the new developments south of Buchanan Road, the American Bridge and Baker properties, and the Delta Fair area. It is designed to reduce the quantity of wastewater discharged to the Antioch Pump Station, thereby, reducing the District's power costs. Total project cost is estimated to be $1.5 million. w - „a F wrs ^� , The Antioch-based Treatment Plant provides a vital service to the Cities of Antioch and Pittsburg, the County, and businesses within the service area. In 1985, odor control and equalization storage facilities for the Antioch Pump Station will be in the design stage. A treatment capacity study of the Subregional Plant was initiated in January, 1985, to identify expansion requirements needed to meet future needs of the District. All sampling and laboratory analyses will be performed by staff over a five- month period. Throughout the study, special attention will be given to odor detection. With the $600 million Delta Landing project proposed for development on land adjacent to the Subregional Plant, viable odor control measures will be needed. Working closely with the Cities of Antioch and Pittsburg, the County, and business communities, Delta Diablo will continue to provide a valuable service 24-hours a day, 7-days a week, including holidays, to meet the rapidly increasing needs of our District. 2 Board of Directors Overall direction of the Delta Diablo Sanitation District is provided , by a three-member Board of Directors. The Mayor of Antioch, the Mayor of Pittsburg, and the Chairperson of the Count Board of Super- visors g, p Y P visors comprise the Board of Directors. Current Board Members are Nancy Parent, Joel Keller, and Tom Torlakson. , Nancy Parent Nancy Parent was elected to the Pittsburg City Council in February, 1984, and became Mayor in November, 1984. She also served one term Nancy Parent on the Pittsburg School Board and on the Community Advisory Com- mission. She is active in Soroptimist, and the Business and Professional F` Womens' Association, and practices general civil law in Pittsburg. Ms. ' Parent served as the Pittsburg Alternate to the Delta Diablo Sanitation District's Board from February, 1984, until November, 1984, when she was elected to serve as the District Board Chair. Joel Keller Joel Keller was elected to the Antioch City Council in April, 1982, ,Joel Keller and was elected Mayor in November, 1984. In addition to current re- sponsibilities as Vice Chairperson of the Delta Diablo Sanitation District, he is a member of the Board of Directors of the East Contra Costa Transit Authority. Mr. Keller's activities include active support of the Boy Scouts, East County Boys and Girls Club, and Project Reach, Inc. s, , Tom Torlakson Tom Torlakson has served as Contra Costa County Supervisor of District 5 since January, 1981. He served as Chairperson of Delta Diablo Sanitation District during 1981, 1983, and 1984. He is currently Chair- Tom Torlakson person of LAFCO and serves as the County's representative to the ABAG Executive Board and Legislative Committee. He is a member ' of the County Transportation Advisory Committee, and is chairperson of the Highway 4 Task Force and East County BART Coalition. Assistant County Counsel Silvano Marchesi provides legal advice and guidance to the Board of Directors and District Staff on all matters affecting the affairs and administration of the Delta Diablo Sanitation District. Silvano Marchesi 3 NEENWOMI About The District Since the official Plant opening on May 13, 1982, the District has successfully completed a number of challenging tasks, and is currently involved with a number of ongoing projects. The District has purchased an IBM System 36 Mini Computer. This system has the capability of supporting 36 work stations and/or printers, and has 200 Mega Bytes of on-line disk storage. The system now con- sists of ten assorted terminals and P.C.'s, and five different printers. We now have General Ledger, Payroll, Accounts Receivable, Budget Prepa- ration, Word Processing, Preventive Maintenance and the Inground Maintenance Program on the system. We expect this system to meet our needs for several years to come. ,meq Zon NOR ITTSBURG BURG g G ® 50 d I The District has completed a Plant expansion which enabled flow capacity to be increased from 9.5 MGD to 12.6 MGD. The cost to con- struct these expanded facilities was $1,596,000, which was substantially lower than the $2,376,400 originally estimated by the design engineers. This decrease was directly attributed to positive District policies. This Plant expansion is one of the few treatment and capacity improvements that will be needed to meet the 85 percent residential, and accompany- ing industrial growth predicted in the East County for the next fifteen years. The District also conducted a facility capacity study designed to determine the maximum flow capabilities of each of the Plant's pro- cesses. This study will assist Plant and Engineering Personnel to deter- 4 mine the exact Plant expansion requirements needed, while maintaining a cost efficient expansion. Another Plant improvement completed this year was the transforma- tion of our covered parking area to a spare parts and rolling stock storage building. This improvement will facilitate cost effective and expeditious operation and maintenance of our facilities. Delta Diablo Sanitation District purchased sewer cleaning and in- spection equipment and is now responsible for the maintenance and repair of the collection systems in Shore Acres and West Pittsburg. These systems consist of over 33-miles of sewer lines which are more than twenty years old. This system is in relatively good shape, and with routine maintenance and some minor repairs and improvements, the system will provide residents with many years of service. The District has also assumed responsibility for issuing permits, and inspecting sewer construction in the Shore Acres and West Pittsburg areas. As we gain experience in this area, we hope to insure an im- proved sewer system and reliable service to the public. The District has now completed all of its Clean Water Grants. The final payment request was filed during 1984. Tentative approval for 99 percent of the total costs claimed on the final grant has been received. It is assumed that $559,407 will be recouped by the District as a result of pointing out a discrepancy in the State's records. This is money that otherwise might not have been received without the diligent work of District Staff. This marks the third consecutive year of successful operation for the District's new wastewater treatment facilities. The success of the District can be traced in large part to its unique operating concept. , "6 At Delta Diablo, each of the Operations, Maintenance and Laboratory -. Supervisors manage their respective sections like small businesses. As '�' ` such, they strive for the most efficient, cost-effective operating strate- gies. Any monies saved from this approach, which in business would be ' considered profit, are passed on to the service population in the form of lower service charges. , za� The Districts employees have worked hard to provide the communi- ties of Antioch, Pittsburg and West Pittsburg with the highest caliber of service available in the profession. This diligence is evidenced by the fact that in February, 1985, the San Francisco Bay Section of the Cali- William McDonald, fornia Water Pollution Control Association presented Delta Diablo Sani- chief of operations tation District with their "Plant of the Year Award," and also presented and Maintenance "People visiting the District "Plant Operator of the Year Award" to the District's Operations Super- comment on the feeling of visor, Steve Gittings. The District Staff exhibits the desire to continue 'esprit de corps'exhibited by giving 100 percent to maintain Delta Diablo's position as one of the our staff. This feeling is a natural morale builder for leaders in the wastewater treatment industry. all of us." 5 Operations Department Plant Expansion The Operations Department's most difficult challenge during the �! past year was to continue running the facility during the expansion proj- ect. During 1984, the treatment plant was increased from an existing capacity of 9.5 million gallons per day (MGD) to 12.6 MGD to accommo- date the growing population. During a construction project of this size, the operators were frequently required to change, or "switch-around," various plant processes to accommodate the needs of the contractors. These changes could have upset the plant's biological processes and re- sulted in a violation of the District's discharge requirements. However, the operators made the various process changes required by the contrac- Stephen Gittings, tors and still maintained a high quality effluent. Operations Supervisor In addition, during the plant expansion, the District's operators The Operations Department worked in a friendly, but efficient, atmosphere with the contractors. As has a 24-hour a das, 365- day per year responsibility a result, the operators helped reduce the amount of time required to to the people within the complete the expansion project, which in turn helped reduce the overall District's service area. The California Water Pollution project cost. Association took note of Steve's ability to provide quality service by awarding Effluent Quality him "Operator of the Year" One of the main objectives of the operators, which is producing a high quality effluent, has been consistently obtained for the past year. As a result, the Operations Department is proud to have maintained its unblemished record of zero discharge violations since the plant came on-line. Cogeneration System The Operations Department, in conjunction with the Maintenance Department, helped reduce District operating costs through the efficient operation and maintenance of the cogeneration system. As a result, the Air Quality Control Board increased the District's operating permits from 10.6 to 16 hours per day. This 50 percent increase in running time will reduce energy costs for years to come. It is interesting to note that the permit increases had stricter air quality control measurements than the original permit. West Pittsburg (Zone 1) During the past year, the District has gradually assumed responsibil- ity of West Pittsburg's (Zone 1) collection system from the County. To the Operations Department, this meant the added responsibilities of two lift stations, and assisting the Maintenance Department with emergency sewer calls during off hours and weekends. 6 Future Expansion The District is involved in a performance evaluation of the plant pro- cesses to determine future expansion needs. These tests will determine the additional units required for population increases, as well as the sequence. The sampling and testing procedures are being conducted by District personnel rather than an outside agency. Thus, the overall cost of this vital project will be reduced. A� F, Wastewater treatment is accomplished via a sophisticated, computer-controlled process. Individuals or groups interested in a plant tour are encouraged to call the District. Plant Safety The safety of all plant personnel is a major concern at Delta Diablo. Two years ago, the District initiated an Awards Program to reward staff for adopted safety suggestions. Last year several operators received Letters or Certificates of Merit for their safety suggestions. Also, for the second consecutive year, no individual has missed work because of a plant related injury. Operator Training Max Castro, operator I The operators at the District continue to increase their knowledge Producing a high quality via seminars, classes, and State testing. Several operators upgraded effluent is a main objective oy the Operators. During the their State certificates during the past year. Four operators acquired Past year, the District had Grade IV Certificates, and Max Castro earned a Grade V Certificate, the zero discharge violations. highest certificate awarded by the State. Our experienced and knowledge- able operators ensure the facility runs efficiently and cost effectively. 7 The Wastewater Treatment Process In general, primary treatment the bottom of the tanks as raw is a mechanical process that uses sludge. This sludge is mechanically screens, grit chambers, and settling collected and pumped directly to tanks to remove sticks, rags, and digesters. Total solids removal is other large materials and settleable approximately 50 percent. The solids from the wastewater. Sec- liquid portion is pumped to the ondary treatment is a more com- tower trickling filters for further plex biological process that uses treatment. bacteria to convert dissolved Tower Trickling Filters organic matter into suspended Li . A tower trickling filter is matter. The suspended matter is a high-rate trickling filter designed then removed. to absorb "shock" loads which ® Collection Systeme • could disturb the activated sludge Wastewater from the Dis- treatment process. Wastewater trict's service area is collected trickles down over plastic grates from homes and businesses and which are stacked three-feet high. pumped to the treatment plant via These grates become coated with a a network of sewer pipes. The large population of bacteria. These amount of wastewater is monitored bacteria absorb much of the organic before it flows to the screening matter in the wastewater. These process. organic materials would be con- Screening • Bar screens sidered pollutants if they were dis- act as coarse filters to re- charged from the plant. When the , move floating trash, rags, sticks, bacterial growth becomes too leaves and other debris that might large, it breaks off and is passed clog pumps and pipes. on to the next phase of treatment. Grit Removal • After This natural, biological process passing through the bar removes up to 90 percent of the screens, the wastewater enters the total solids from the wastewater. grit chambers. As the wastewater Aeration Basins • Next, enters, its velocity is slowed and ® the liquid flows to the aera- gravity causes sand, grit, gravel tion basins where it is mixed under and other heavy materials to settle pressure with oxygen and bacteria- out. laden (activated) sludge. The ac- I Primary Clarification • tivated sludge breaks down organic Primary clarification; is the matter in the sewage stream. The first stage of the actual treatment aeration process removes up to 96 process. In these large tanks, sus- percent of the total solids from the pended solids gradually settle to wastewater. 8 A , Secondary Clarification �,� • From the aeration basins, j � xus: flow is distributed among the clari- fication basins. Here the activated sludge (bacteria from the aeration basins) is settled out of the waste- water. Some of the activated sludge is pumped back to the aera- tion basins where it is reused in the biological process by mixing it with sewage and oxygen. Excess sludge is sent to the digesters. ❑ Chlorination and De- chlorination • Chlorina- tion/dechlorination is used as a final treatment step before the wastewater is discharged to the sludge is pumped to anaerobic Delta. Chlorine is continuously digesters. (Anaerobic means that added to the wastewater for disin- bacteria decompose the solids in fection. Dechlorination is used to the absence of oxygen). This diges- remove the residual chlorine from tion process reduces the volume of the wastewater before it is dis- sludge and transforms it into a charged to protect plants and fish mixture that is relatively odor-free, in the slough. readily dewatered, and disposable. Final Effluent • Treated Energy Reuse • During wastewater (effluent) is ® the digestion of sludge, clear and meets all requirements methane gas is produced. Methane set by the State Regional Water gas is similar to commercial natur- Resources Control Board. al gas although it has about one- Z Solids Digestion • The half the heating value. The District JDistrict thickens and treats uses methane gas to generate elec- waste activated sludge removed tricity, thereby reducing the cost during the treatment process. The to operate the treatment plant. 9 y� Maintenance Department i ' The past year was an interesting and productive year for the Main- tenance Department. We have undertaken some projects that will affect the District's future role in the community, and have completed projects that are improving the Maintenance Department's efficiency on a daily basis. R+ i! Collection System The District is now performing preventative and corrective mainte- nance on the sewage collection system for West Pittsburg and Shore Acres. With scheduled regular cleaning and inspection of the collection systems, the number of trouble calls and sewage back-ups in that area Douglas Breeze, will be substantially decreased. This will reduce overtime for emergency Maintenance Supervisor "The Maintenance Depart- calls, improve the condition and the capacity of the system, and provide ment strives to provide eon- continuously improving service to the citizens in that area. atthe le improving service To achieve this objective, the District has purchased equipment at the least cost to the � p citizens. specifically designed to keep the collection system in top shape at a minimum cost. This includes a Meyers Hydro-Cleaning Vehicle capable of cleaning all sewer lines in the area with a high pressure water jetting action. This equipment will clean a section of gravity sewer line up to 500 feet in length. It will also remove rocks, sand, grit and debris, grease, and even cut and remove most root growth that would normally restrict flow. A Cues T.V. Truck capable of inspecting sewer lines from 6-inches in diameter to 36-inches in diameter was also purchased. This unit con- sists of a color television camera that is pulled through the pipe and dis- plays its picture on a television monitor (while recording the inspection simultaneously on a VCR for later review) in the vehicle. This enables District personnel to inspect trouble spots in the system and evaluate necessary repairs. In so, doing, unnecessary repairs are eliminated and corrective maintenance on the collection system is concise and cost effective. The District employs a computer system to schedule and track the maintenance on the collection system. It also records trouble areas and reschedules the cleaning of the system to prevent reoccurrence of sewage back-ups. This system enables the Maintenance Department to maintain the collection system in the most cost effective manner possible. Spare Parts Storage The completion of the storage facility has permitted the Maintenance Department to organize the spare parts for the District in a manner that 10 promotes fast and efficient maintenance. The storage of spare parts is integral with the computerized : Maintenance Management System. Computerized Maintenance Management S3-stem This system was designed to promote accurate record keeping and efficient scheduling of preventive ' and corrective maintenance. Other capabilities of the system include equipment inventory records, specific e . preventative maintenance requirements, corrective ;. maintenance schedules, and various reports used for c budget preparation, cost analyzing, and work order/ Kenneth MacKenzie, Electrical/Instrumen t equipment history. Technician Adjustments, alterations and repairs must be made on a daily basis to ensure that process instrumenta- tion functions properly. Laboratory 0 This year was a challenging and fulfilling year for Delta Diablo's Laboratory Department. Although operating within the previous year's allocated budget, the number of tests performed during this fiscal year more than tripled. In 1983-84, 20,000 analyses were performed, while 60,000 were performed this year. The Laboratory Department has maintained its key role by insuring optimum plant performance. As a result, the District did not incur any violations of its discharge requirements during 1984. The Laboratory has continuously monitored, evaluated, and interpreted data from different plant processes. With this information, the Operations Department has operated the Plant at the highest efficiency and at a minimum cost. The Laboratory provided assistance to the Maintenance Department with regard to the proper use and dosage of chemicals required by the District. One example of this is the feasibility of replacing the existing chlorine analyzers with chemical-free units. Once adopted by the Dis- trict, this measure will reduce maintenance and decrease chemical usage, thus saving the District about $3,500 per year in chemicals. 11 In August 1984, the Laboratory was approved as a water laboratory by the California State Department of Health. Consequently, the Dis- trict's Laboratory is now certified to run tests on drinking water. Pre- viously, the Laboratory's certification was limited to wastewater and wastes. During the same month, the Laboratory began using its Atomic Absorption Spectrophotometer. This unit is capable of determining the presence of 65 elements, even in minute concentrations, in drinking water, wastewater, or solids. To date, the Laboratory can analyze for 17 elements, nine of which are required for N.P.D.E.S. monitoring. The Atomic Absorption Unit, and a Laboratory Truck, were ac- quired through a grant by E.P.A. under the Pretreatment Program. By making full use of this equipment, the District is better able to control the discharge of its industrial users. Lab work performed at the District is not entirely related to self- monitoring, process control, and industrial monitoring tests. The Lab has been performing various tests for other sanitation and water districts in the area. Under the Joint Power Agreement, the District ran 360 tests for Sanitation Districts 15 (Oakley-Bethel Island), Sanitation District 19 (Discovery Bay), and Sanitation District 5 (Port Chicago). By so doing, the corre- r .. ,. sponding districts save money because the District's test charges are lower than independent laboratory test charges. The Laboratory has also performed trace metals , ; analysis on drinking water and digester sludge for the City of Pittsburg. By extending our services to outlying municipalities, we are better able to serve the citizenry by cutting analysis expenses borne by - � the taxpayers. Also, by doing the tests ourselves, wee , are able to monitor and spot problem areas more efficiently. � Ricardo Cruz, Water Qual- The District is currently performing an extensive performance study ity Laboratory Director (called a Master Plan Study) of the different process units in the facility. "Lab work performed at the This becomes a great challenge to all District personnel, particularly the District is not entirely a self-monitoring process. The Laboratory personnel. In total, 120 tests are done in-house per day. The District also performs lab workload created by these tests, and the rigid quality controldemanded tests for other sanitation b the testing, has resulted in the extension of Laboratory operation and water districts in the Y g Y p area. By extending our ser- from five to seven days a week. The information that will be obtained vices, we are better able to from this testing is valuable to the future operation of the Plant. The serve the citizenry by reduc- ing analysis expenses born Laboratory works closely with the Operations and Maintenance Depart- by the taxpayer. ments to insure that necessary controls are in effect at all times. 12 Administrative Department Accounting and Finance The Accounting and Finance Division is responsible for preparing complete and accurate financial statements which reflect the revenues and expenses of District operations, and for maintaining all necessary supporting records. To assist in accomplishing these duties, the District acquired its first computer in 1983, and has continuously increased the s - ' Y r automation of its records since that time. During 1984, the District's IBM System 36 Computer was upgraded to 200 Mega Bytes of memory, the central processing unit was expanded to 512 Kilo Bytes of memory, and a magazine drive was added. A new computerized general ledger program was also installed, Dion Weaver, along with an integrated payroll program. This new system contains an Administrative Secretary accounts payable-component that is in place and operating. Accounts receivable and budgeting programs are currently being installed. A text management system, report writing program, spreadsheet program, and help programs were also installed during 1984. A parcel data program for computing sewer service charges is currently being installed. In addition to its other duties, the Accounting and Finance Division computes and places the annual sewer service charges on the tax-roll, handles collection of accounts receivable, deposits funds received, and invests funds not needed immediately to meet District requirements. The Accounting and Finance Division also coordinates the EPA audits of the District's Clean Water Grants. The Federal and State Governments provided over 80 percent of the money to build the sub- regional treatment facility and conveyance system. The Division is responsible for providing all information requested by the auditors and for responding to all audit findings. During 1984, audits of the design grant and outfall grant were completed, and over 95 percent of the claimed costs were accepted by the auditors. The two remaining audits, for the construction of the subregional treatment plant and the equaliza- tion storage facilities, are expected to be completed during 1985. Personnel In July, 1984, the District negotiated a three year Memorandum of Understanding with the Operations and Maintenance Representation Unit. The main features of the agreement include a 5 percent cost of living adjustment in each year, with a 2 percent window based upon the Consumer Price Index for the San Francisco Bay Area, Clerical and Urban Workers. In addition, salary adjustments were negotiated for those positions with below average salary levels, along with District paid life insurance for each employee up to their annual salary. 13 During the term of the Memorandum of Understanding, the District agreed to a olio of paying the net salary of an employee injured on the g policy p Y g YJ job for a period of 180 days, less the amount the employee receives from >` the State Compensation Insurance Fund. In November, 1984, ten employees were paid a total of $3,615 under the District's sick leave incentive program. Three additional employees elected to carry their sick leave hours forward instead of accepting pay- 4 ment for their unused hours in excess of the base amount. Financial Report The District's financial position as of ,June 30, 1984, as well as a t summary of income and expenses for by fund groups, is presented onkj the following pages. The subregional operating funds budget for 1984185 is $4,171,059. F= Total expenses for the year are expected to be slightly below the budg- eted figure, and within the operating revenues that will be received this fiscal year, including property tax revenues and cash balance carry-over. ' Nonoperating revenues, consisting of connection and annexation fees plus interest earned thereon, is earmarked for subregional plant expan- sion and other capital improvement projects. In addition to the District's ` " connection fees, a development fee is assessed in Nest Pittsburg to 411 Jack Cabral, Administrative provide funds for improvements in the collection system in that area. and Financial officer x Bond Fund w Fiscal Year Ended June 30, 1984 Revenue: �ry Sewer Service Charges $ 722,999 Interest Income 45,846 Total Revenue $ 768,845 ,` Expenses: �4 Debt Service $ 768,845 Total Expenses $ 768,845 14 . s. '» psg tF " „b"`gSwrs'gr ,;wa,. a"»""*. =re "d £.r4 - 4, 7 ^"$ t . .a w;,§ IR d ?s F`sem: �` . -e� . r Combined BalAAWNheety � A$of June 39, 1954 ax ,ax. $'taG"`xx, t S •'"r• .,' 'F"$' z "�€ Assetsyt>.ri��• ,�"`Y ' kT X1-3Vol, "teras-t ^as'�.k* ,r dia m�'�"�3„��+ „,.w"��t�� �"' ,a�•:�� �a.ai .,*Yd 'x � '.� � �� Cash and Short Term Investrnents�� #"h- € i`.-•; `xi,�:-" x s" is w-a"'.., 2 d 9r €, �. ^ a . 'M �3I antsnd fltl2er RE£Gelv�b�t's axe c"s # a: "h€ ,`F e,. r;a!:. F a ?r, s KUther l UrrentlssetS 9,359 # s,"" ^{ `"53&. R�� a s mr n � +a� t #..;;.a.r 's„ S' ro'-s ,,y,;gp .' `r "'.$' .. >«�,x b. �. xs2`' �-+� Property,�Plant and Equipment ,; >: " a �, r-tp:;ys+d"^ `468' '34 w # _ xs nC 8nd Fia$ 7llentS d 4 r d� �,.t.., ,q:. _x x iv #'ds•+ g U€ q5 ,s .. r s� .. `"-�^', .kx , * v xt� 600^`890 «➢ a. _ >;€',�,s dx s^ a" #-w. ^rsyaY .,; : :'. a „ ° ' :� "'{,z:;z «ns,. ,. ,.. ,,r '. .^r% r9,t. ,+'. r�"a e t�- "r ":,`" $ ,"„' rrd' $ta" zx x1,�.`� a s z : € T " £ 71St]liCtlOIi•}n Pi)cYr'eS.S + S �w ,. y 3. {p `di... ` § f �., y .,xr;:g •�,?r ' Y.$x a trAs�`-€.rte k ss. :.: ,s awl^^3-'" a< v k -. k-z `a�a* 1 k' ,.ae7 ,'d,�,rt `?a # r ,_ ,. s `£.x,-�^ +.ate s..r, ,� S' .; s w �.g s .t` �, „L.� i^ s�` q �' at= "N" :`sar3313 �1 „ `�< r�e *" t w # ���, T` s �-? �µ,�a r �G „�� "�'��; ,<° _ �� � lea t� r �. ., � s�s�, a-•� .� ?.� i.„,d �d 'n"fi s,�,s� d s a ? wLeSS Accumulated�@ reClati©riz (:4,245,868 Nf, s r: s' 1`&'^ a .d:€' 'Y ,.., -P ,wa" <.4 5` 'x'a ~& a :. Notal Property Plant&Eguzpment - x ,$49,408;033 - VI ss :max +, #°f` E: �';."'; rn re-,r :, a sw ,.,'i» ,s pwTr cr "'�. ' 'a. ' ,. `~��a,i+`* r ot�1e�'Assets-Y a s §�.'F. ,#"' 1^,h -� =-d N =fid * , .Restricted Assets x. .a ., �`z r « "r ",v 3 ` e a ,.s'4 °s,,'x�e '"x, .s„<.,. 4-..F;"� �,.t.. ."sem ,» .a a#"1d - srn,t. ,; S xc " .,it . . ...,€'.S.z`” . a a ; q" erg:, g � � L , g sr „trriaSllaild1102tTernl-InVesITtent5 ., � a .r , f�5 tlgv� ` Frs'' "F«. .� i 'as ., „ .:. r . y Accounts and Other Receivables `�,:'gg �}xY����� � a '� s�-.:. s{Se'•rd dt.� � t,,»� " a x -s. a�aas:, "... y; ^trs, �� �"�`. dz�M �� > ��. "�:t`'�':4`sat�"� �e, k # a ;.;F' F Total Restr ct ,ir` cy4 .,<e'" »' : r ..:« ra,. `" >v `„:�.Mr¢a "� b� .sa+xrss r mak'" xx ... +$ N rii x e' :'.,yf �,..�;€d's'$ -nm.— a� >F'A ,, ,',:' " E ,,x„--,t li r r 9, r 'zlQtallissets> a ' �s '` x &' a�^� a' ,r' ' 3s ga-� a:V.•4 a .rt."s , r i. $62 330 264 .yr,"t �� '� ^"': fx .x= - =,'a i `? -^ ,`r +SIT} d L,.ie ><*; .sr✓+-'+a '` "4 ,r '' ,# S '�a m s� '�_ n Current Liabxl�tress , .tp ,.�,F" � ::"••;t d'a�' E,�`x �.-az `"a tsx"�w�'^ $r a"t_ � c a��* �, �` �" � �'°s.,d:'a. .r t'�..� �` �,��� �,; �-..s� �. x ��,� *fic �,", s� �, .fi -§,: ,:~.". �-, d a .t:"."$ t ;'"-r,.z. ,'' a i;a;,. � ,,.rF t• Sy �.m' ,t r .. ccounts Pa m,abl"e and Accrued Ex ense Y P 523 669 - " F# r e Y Revenue°Bonus�CUrTent POrt1On'?M r ver. an 110 .a 1 0U Total Current Liabilities '� wv. F i,;€." „ �� a�,�a�>��3- ,.i,�'.±'iy.. ,s, t a• a".:x` .$ �� sd w2 :*"'$ 'x` t %mow �"' t �is u N;• ;�'" ". b 'aF ;,?` s y,'# " x r r-ss' "+'.:w' ",,, .�.�, ".,. F' 4" t 4.-." ,zr Via" art P° 5 ss' '"vs r r`, a, r xsU £ s$.> ��#�'ir:U,� ". rh ,,p.."",€+yfi s �,X4;4. ?. 5- ..� pz° 'a.'x,��'^�:..� $ .dti%^�`d';��= 3�����- x§�Via'?.' ✓€.E�,e.�"�. �{s'm�sak+.t�" 'x ,G.,. r rEs r `r',« ,. '1 � iwt rs a ��r a $ ` ,_� TOtal Liabilities " ' '� t _ 9,363,669 ' .-`3 , `d-`.,.:,..5 g. ,hrx +s. ,° ?;'s, „Y�'z.'"a:°sa,$' 7�.,` 3: -`.s b �' r.'s:. ? ;�` fir•};s` mss. gY't' v-,. a,.t+.`s s, a ;d:.,,z s "t� z.,a„ SIT..:;=' '. ,„'" ira 1tal, " x tk wF w sa k s rydx,s, G ,�..,. '.r, `� �+� `:daa F "rx;:sn ' .:. P ` * ,"`' x..a^ ,,"i s*`r ,,,. c:., "L, ;:'�^ +fie' -^". a-•F' ax mea;::" 'e"'^'^ �..'�°xt. r ,a`xse :,:, �- ,ycs.:'t,.is� ,.�..,:.�$. r'" aL��dg3fa ': 7 €. "+:s s'a` x,�.€'.,✓¥'.><Il' a ^` :a ,� s N�s,s�s, $ �.�, .� yr.�kw;tid .z 'r.�. s„v€, .. .. .� �,”. ica!�.Y� N Y €. r FedE'rd #L�t.S6tE''G'fihfs g,v..w ,a, r' "`1 ' �`-t ,rw " r of,Grant Funded Assets) x$38 514 490 x rs�,;. , k .._s, '$',a i,,. Wim:-Reserve for Irn rr�vexnents��- P .� ,s7x bw + s 'rr;*.° k ,?' a z dS'fF" t,-= r r"zc " s :a t n s m r s`a ,y�` a..�,,r" n^,.t b' �"`.` Sz"4; U+;, 9 e.�a ar , ., -x*r, S'>'� Aa�«` `?a ff kt^2 , , sez `r+,- i � r E': a a xa ? ci ,, ^,"n^ , 41", "M"a U.-:r � .s �`*rf�t* _" 7,w ;; yFr ,,: 3' ` _ "-a#r:x�r`• �'$`'�, au d' ��,, ,� g'�",^�m,w^e'�a"'i@" ''a�i�-j -.�r� ��a:" 'sit a `�.d'�°`;"c`�`e,�#s�+ ,�r"�;,.,� y `r '� r""x +�u'',� '?+,r�',:::�,� �"�$:,. 'd s J Y , r rr� s y,a�.� `�"ii�..T'` r g's'x ar,� "�i'' fit.::'-'� t� `�'�"� �� "�- ^ass �M^ .fi�"•� No- t,s a a Ili ` wgm IV je --------------- NN ```t� � ,- - '' � 'x ���'``� '� �� �, �°"'�P"��!�� ��� .���.�c. � �"' ���" ':d ,a�� .� ,..,� �`- 1x'' �.3�dry a •a v �.z � . ,��«' � a �s'�" � �����, �a��e':�L}13'�23ILS"�T�r�� ��J�i1�I �"•� � , '�°s q' a� �` � � ��;�,� '' 'Y r . ,,,.,.: +, IBM" e -' a .31 � Ilf'Srx a , ,I.M � F .. � " ��� � sir„a•` a'T �.3 '�iata �. �'^ -aT '*, fi } �z� � �as�� ”, "�•���."; ��, � d �� a �,"�,���a.a-�.t����,', '� s r 'fir•,arc;, '"'.� �" k.w » � � � �` s'"tm ��;� y ra;�r�,`s �' � ��" � =rr•-�3r ry_._ �,�� a �� � �, o-. .. � �x � s M Connection Fees s Qp X02,Val �.xp,.. r_kx � '�fir_ 4- vi�. r Vs��' �¢ ' '�,dx+- +� ,.�. -' R'� ' "� _'�� ixap 'x•:*k, �+`"�: "',a> x?:'-„�.a,«'s +.-e3�- � W'-WUsk ' -xK`aw�'"' r ' ,:3• .�v:.� �" �'.-# '� ,:;5 ^cam.°" �p,..*,€a' '.#5 r�,- i, ". # k 3�,h' m,` A ?`�tr•a�4't��-,�i ,"� ,,-�`fr°'�3 .'rn~ 'v+�.L��,��.�t.Vali.,�ja+Y�.+�4.��pir�ji.4��.`4.V.�Ibe.� }� §s. k eat- �e{ 1��. ;�3�� ����m,: �� �' � :E' �a„� €�� �� � " u,��� iSCe�8I2f'�.?185• °f't��„iiUE'S ' :,��� � �� ', �_� � e. � . 7n € '-�`�+�.^ `� �a'�d '.. • � rua� v„"c:+t`t o- a`% rz c'�A"w � .`^ � �� ""` a". �y��'., 's"' xr„ tix��r'�z fit. y� ',xy��,• „`��''� ry ':��sr � � �-m"* .�°"����'�k"�*`sz,�€� «.�.�'^`-i. y� �?uk'� �.�''�€. s�e���„,a: .,�. .,. ,'k E'�=4 a 3 g a ' a '�'y' ID <i' ..w.a,._x!, k �;�`;w. "�" a 'wry - "a �y�Y 4S� M��?� `„ ,�,.9'; ,z� ��� i _ '�„ 'p'�Gl L����"'i.e (�'Y �L 11 � h �� �7. ;,. §iJ i'�� �'1.�s :.��"�e`' ��s` ��•a �E..a��� 4-y'z "§gR.i'�. 'a�ks�. �,�' n ,�� '�'?..,x .�:" � .•^ 'a�K-.a� <'"�"r.'+'G�`.��',�"�- �T���a ac', •�"x: ',^ � .� �^s"3-x;:, f rALs a 28 e aw �."��a 'rS' �� ss��� � J . � t'"�r'w�a _�rar•�� k" �z'� �� �m � 1 : �i�'� �^��y � .� � �`"�"� 50- :` *f t i'� ,a" :,gin+ ��' *-' o- � .`� - �`���'a,§�` �`���ra� U`��frn;�� "�,�'.«t "�-n ;1�;��r,�� � '� �' � `, �� �;si•'.: -:5. ,,K� ���` ,-..,° ;2,'S¢ ., x x, ,� a,t�'"�,-z.,�•. �s.. ,� .+ a � n"r a s ,a� ar '1"iSr° ,E,..• I ,. >_ i ;, s v s,. - z,. ,"` ,`_ z-a�,,1. ,�. max, �. ?;; e _, 2,. °_ ...-s z� h v r... S r .. .:.a .q District S EI . %mployees . � I _111- �, 11-1 _111-111 .,. b . . `, � Admnistration I Ronald A Tsugita District NlanagerlEngineer Welham H --1VIcDoriald k�? . Cli ef,of:Operations-,& ,MAintenance r Jack D Cabral Administrative & Financial Officer. , "Richard A Dillon`" 1 ` ' Accountant/Data Processor Dion C Weaver Administrative Secretary Z x x Helen M Haase r �,�a'S . ' � Systems Coordinator ,. Donna t­Sweeney Accounts Payable Clerk } 1 `'.h° � `5-I;eota,M $ii. I s 4�M. . Temporary Clerical> - " ti t r r - �, *� 4.,c- i s .uar; int - 1 se z x faOperatioris Y r `T Stpphen�Gittings z Operations Supervisor �' 'a s; � w,w x w AF. .Raymond C.:Ausk Oper%ator II _. Donald J Austin Operator II 4 yRichard G 'F1osi ° ` Operator II'I .1 ' Paul K Jordan Operator II - w;I'atrica L 'Todd "' ll t4perator II frg fl Maximo F Castro Operafor I 3 11 , n* Derrick A'�'havis �� h.Operafor I S : r k F° � �. .ya r J Lee'Hunt J,-'� - �, Operator I y ,46fialcl E London gib: ' Operator I o 11. Gary V Lucido � _ Operator I ,, f 1. , �`, George{Mell­111 Io r w Operator I x !'Thomas J Duffy Operator In T`rammg y <. c P t K _ �' u, L a>, ' F '\ Laboratory r �' Y i u } Ricardo P Cruz « ' �= Water Quality Laboratory Di1�1,rector y ; MaryAnne Johnson Laboratory Technician y 4 1F f &, r y e, 'i. �' 't T b A d �,14 < 77. 7p f ; M7.alntenance " ry' , Dougi`as A Breeze Mamteriance`°Supervisor i 1 � ' - , z Thomas G `Holly Electrical/Instrurnerit Technician .. -' r - ,. °�� $' Kenneth:M,acKenzie' Electrical/Instrument Technician s Charles R.Tabor Maintenance"Repair II <Roger L $ruchay ,�,Maintenance Repair I1.I ,. John`P Carina .- - 11iIaintenance Repar' I 11 � r 1 Gonzalo G%aLeonGuerrero� Mamteriance RepairR I h x 'Mark fS Sullivan Maintenance 3Repaii`-I' ,�' i E' -..: .. . 11 :ri, Thomas C Beggs a; Maintenance Repair 11�.11Trainee Gr p - arvin E.;Dyck 1VIamtenanceI 71 Repa r:.Trainee �11x � Carl � Hodge Maintenance Repair_Trainee . { ` `� d` ' s t ,. .°1"� ,„ ellll: «a,`^^ rte,° as, z" - .3 $ s �.€� .x ' . b v - �. P�- .. Z.;3 _„... x. . .:.. t �� �„ -. 1.1”