HomeMy WebLinkAboutMINUTES - 05122009 - C.40RECOMMENDATION(S):
Approve and Authorize the Purchasing Agent to execute a purchase order with 3M, Inc., on
behalf of the Library, in an amount not to exceed $150,000 to purchase self-check and
self-return equipment on behalf of the City of Lafayette and the Lafayette Library and
Learning Center.
FISCAL IMPACT:
The cost of $150,000 is in the Contra Costa County Library 2008/09 budget.
BACKGROUND:
In the Contra Costa County Library strategic plan, libraries that are being moved to new
buildings, a new location or being renovated will use an 80/20 self-service model to handle
circulation functions. In this model, a minimum of 80% of circulation will be self-service.
Radio Frequency Identification (RFID) ready self-check machines that include self-return
software are major components to achieve the goals of the strategic plan.
Funded by the City
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 05/12/2009 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Gayle B. Uilkema, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Susan A. Bonilla, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Rob Clima,
925-927-3277
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: May 12, 2009
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Celicia Nelson, Deputy
cc: Cia Court
C.40
To:Board of Supervisors
From:Anne Cain, Librarian
Date:May 12, 2009
Contra
Costa
County
Subject:Purchase of 3M Library Equipment (Security/Inventory)
BACKGROUND: (CONT'D)
of Lafayette, the new Lafayette Library and Learning Center is being built and will be the
largest library facility among the community libraries. Whenever a library is replaced
with a new building or renovated building, circulation increases dramatically. Overall,
library activity is increasing and circulation is up 10% from 2008, yet staffing levels
remain the same. Self-service options increase the efficiency of operations by handling
the tremendous growth of use and services.
Self-service options at Lafayette will include self-check machines, self-return software,
and Radio Frequency Identification (RFID) equipment. Self-check machines allow
customers to borrow items independently; self-check-in software allows customers to
check-in items, removing the item from their record immediately and supplying a
transaction receipt. The check-in software also prompts customers to place books that are
on hold for the next individual, into a designated sort, allowing these items to be handled
more efficiently. This helps customers receive their item on hold much quicker, and frees
up time for staff to provide more personalized service, including programming and
outreach.
The benefits of RFID equipment include: customer satisfaction; reducing lines at the
circulation desk; eliminates need for new, additional staffing; returns items to shelf more
quickly; reduces staff work-related injuries; increases security to items; increased
equipment reliability; faster processing of new materials; inventory and tracking of
materials.
3M equipment is used throughout the library’s 25 locations. 3M RFID equipment is
being used at 2 locations and is being installed at 2 other locations. The library staff is
experienced with 3M equipment and support. Since all of the library’s self-service
equipment is manufactured by 3M, it is imperative for network and training that the
systems are compatible and the same in each location. The equipment also needs to be
the same in each location for staff that move between different locations.
In accordance with Administrative Bulletin No 611.0, County Departments are required
to get Board approval for single item purchases over $100,000. The County
Administrator’s Office has reviewed this request and recommends approval.
ATTACHMENTS
Library Sup Form 3M