HomeMy WebLinkAboutMINUTES - 04092019 - Fire Protection District (2)CALENDAR FOR THE BOARD OF DIRECTORS
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET
MARTINEZ, CALIFORNIA 94553-1229
JOHN GIOIA, CHAIR
CANDACE ANDERSEN, VICE CHAIR
DIANE BURGIS
KAREN MITCHOFF
FEDERAL D. GLOVER
DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 335-1900
LEWIS T. BROSCHARD III , FIRE CHIEF
PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO
AN ITEM THAT IS ON THE AGENDA, WILL BE LIMITED TO TWO (2) MINUTES.
The Board Chair may reduce the amount of time allotted per speaker at the beginning of each item
or public comment period
depending on the number of speakers and the business of the day.
Your patience is appreciated.
A closed session may be called at the discretion of the Board Chair.
Staff reports related to open session items on the agenda are also accessible on line at
www.co.contra-costa.ca.us.
SPECIAL MEETING
ANNOTATED AGENDA & MINUTES
April 9, 2019
**Please note time change**
Present: Director John Gioia; Director Candace Andersen; Director Diane Burgis; Director Karen Mitchoff;
Director Federal D. Glover
Staff Present:David Twa, County Administrator
Jeff Carman, Fire Chief
11:00 A.M. Convene and call to order.
CONSIDER CONSENT ITEMS (Items listed as C.1 through C.3 on the following agenda) –
Items are subject to removal from Consent Calendar by request of any Director or on request
for discussion by a member of the public. Items removed from the Consent Calendar will
be considered with the Discussion Items.
AYE: Director John Gioia, Director Candace Andersen, Director Diane
Burgis, Director Karen Mitchoff, Director Federal D. Glover
PRESENTATION(S)
PR.1 PRESENTATION on the Fiscal Year 2019-20 Contra Costa County Fire
Protection District Recommended Budget. (Lewis T. Broschard III, Fire Chief)
AYE: Director John Gioia, Director Candace Andersen, Director Diane
Burgis, Director Karen Mitchoff, Director Federal D. Glover
DISCUSSION ITEMS
D. 1 CONSIDER Consent Items previously removed.
There were no items removed for discussion.
D. 2 PUBLIC COMMENT (2 Minutes/Speaker)
There were no requests to speak at public comment.
D.3 CONSIDER approving and authorizing the Fire Chief, or designee, to apply for
a FY 2018 Staffing for Adequate Fire and Emergency Response (SAFER) grant
through the U.S. Department of Homeland Security, Federal Emergency
Management Agency, in an amount not to exceed $3,100,000 over a three year
period. (Lewis T. Broschard III, Fire Chief) (Up to 75% Federal, 25% District
match)
AYE: Director John Gioia, Director Candace Andersen, Director Diane
Burgis, Director Karen Mitchoff, Director Federal D. Glover
D.4 CONSIDER accepting a report from the Fire Chief providing a status summary
for ongoing Fire District activities and initiatives. (Lewis T. Broschard III, Fire
Chief)
AYE: Director John Gioia, Director Candace Andersen, Director Diane
Burgis, Director Karen Mitchoff, Director Federal D. Glover
CONSENT ITEMS
C.1 APPROVE and AUTHORIZE the Fire Chief, or designee, to execute, on behalf
of the Contra Costa County Fire Protection District, a license agreement with
the United States, Department of the Navy, for use of an 80-acre portion of the
former Concord Naval Weapons Station for training purposes during the period
from March 22, 2019, through March 21, 2020, as recommended by the Fire
Chief. (No Fiscal Impact)
AYE: Director John Gioia, Director Candace Andersen, Director Diane
AYE: Director John Gioia, Director Candace Andersen, Director Diane
Burgis, Director Karen Mitchoff, Director Federal D. Glover
C.2 APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a purchase
contract with Golden State Fire Apparatus, Inc., in an amount not to exceed
$390,000 for the purchase of a Type 1 Tactical Water Tender for fire
suppression. (100% Federal)
AYE: Director John Gioia, Director Candace Andersen, Director Diane
Burgis, Director Karen Mitchoff, Director Federal D. Glover
C.3 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the
Fire Chief, a purchase order with TriTech Software Systems, in an amount not
to exceed $230,000, for the continued annual maintenance of the Contra Costa
County Fire Protection District's 911 Computer Aided Dispatch system for the
period May 1, 2019, through April 30, 2020. (100% CCCFPD EMS Transport
Fund)
Meeting adjourned at 1:35 p.m.
AYE: Director John Gioia, Director Candace Andersen, Director Diane
Burgis, Director Karen Mitchoff, Director Federal D. Glover
GENERAL INFORMATION
The Board meets in its capacity as the Board of Directors of the Contra Costa County Fire
Protection District pursuant to Ordinance Code Section 24-2.402. Persons who wish to address the
Board of Directors should complete the form provided for that purpose and furnish a copy of any
written statement to the Clerk.
Any disclosable public records related to an open session item on a regular meeting agenda and
distributed by the Clerk of the Board to a majority of the members of the Board of Directors less
than 72 hours prior to that meeting are available for public inspection at 651 Pine Street, First
Floor, Room 106, Martinez, CA 94553, during normal business hours. All matters listed under
CONSENT ITEMS are considered by the Board of Directors to be routine and will be enacted by
one motion. There will be no separate discussion of these items unless requested by a member of
the Board or a member of the public prior to the time the Commission votes on the motion to
adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the
Chair calls for comments from those persons who are in support thereof or in opposition thereto.
After persons have spoken, the hearing is closed and the matter is subject to discussion and action
by the Board. Comments on matters listed on the agenda or otherwise within the purview of the
Board of Directors can be submitted to the office of the Clerk of the Board via mail: Contra Costa
County Fire Protection District Board of Directors, 651 Pine Street Room 106, Martinez, CA
94553; by fax: 925-335-1913.
The District will provide reasonable accommodations for persons with disabilities planning to
attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at
(925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk,
Room 106. Copies of recordings of all or portions of a Board meeting may be purchased from the
Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make
the necessary arrangements. Applications for personal subscriptions to the Board Agenda may be
obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The Board of Directors’
agenda and meeting materials are available for inspection at least 96 hours prior to each meeting at
the Office of the Clerk of the Board, 651 Pine Street, Room 106, Martinez, California.
Subscribe to receive to the weekly Board Agenda by calling the Office of the Clerk of the Board,
(925) 335-1900 or using the County's on line subscription feature at the County’s Internet Web
Page, where agendas and supporting information may also be viewed:
www.co.contra-costa.ca.us
ADVISORY COMMISSION
The Contra Costa County Fire Protection District Advisory Fire Commission is scheduled to meet
next on Monday, June 10, 2019 at 7:00 p.m. at the District Training Center, 2945 Treat Blvd.,
Concord, CA 94518.
AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings.
Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order):
The Contra Costa County Fire Protection District has a policy of making limited use of acronyms,
abbreviations, and industry-specific language in its Board of Supervisors meetings and written
materials. Following is a list of commonly used language that may appear in oral presentations and
written materials associated with Board meetings:
AB Assembly Bill
ABAG Association of Bay Area Governments
ACA Assembly Constitutional Amendment
ADA Americans with Disabilities Act of 1990
AFSCME American Federation of State County and Municipal Employees
ARRA American Recovery & Reinvestment Act of 2009
BAAQMD Bay Area Air Quality Management District
BART Bay Area Rapid Transit District
BayRICS Bay Area Regional Interoperable Communications System
BGO Better Government Ordinance
BOC Board of Commissioners
CALTRANS California Department of Transportation
CAER Community Awareness Emergency Response
CAL-EMA California Emergency Management Agency
CAO County Administrative Officer or Office
CCE Community Choice Energy
CBC California Building Code
CCCPFD (ConFire) Contra Costa County Fire Protection District
CCHP Contra Costa Health Plan
CCTA Contra Costa Transportation Authority
CCRMC Contra Costa Regional Medical Center
CCWD Contra Costa Water District
CFC California Fire Code
CFDA Catalog of Federal Domestic Assistance
CEQA California Environmental Quality Act
CIO Chief Information Officer
COLA Cost of living adjustment
ConFire (CCCFPD) Contra Costa County Fire Protection District
CPA Certified Public Accountant
CPF – California Professional Firefighters
CPI Consumer Price Index
CSA County Service Area
CSAC California State Association of Counties
CTC California Transportation Commission
dba doing business as
EBMUD East Bay Municipal Utility District
ECCFPD East Contra Costa Fire Protection District
EIR Environmental Impact Report
EIS Environmental Impact Statement
EMCC Emergency Medical Care Committee
EMS Emergency Medical Services
et al. et alii (and others)
FAA Federal Aviation Administration
FEMA Federal Emergency Management Agency
FTE Full Time Equivalent
FY Fiscal Year
GIS Geographic Information System
HCD (State Dept of) Housing & Community Development
HHS (State Dept of ) Health and Human Services
HOV High Occupancy Vehicle
HR Human Resources
HUD United States Department of Housing and Urban Development
IAFF International Association of Firefighters
ICC International Code Council
IFC International Fire Code
Inc. Incorporated
IOC Internal Operations Committee
ISO Industrial Safety Ordinance
JPA Joint (exercise of) Powers Authority or Agreement
Lamorinda Lafayette-Moraga-Orinda Area
LAFCo Local Agency Formation Commission
LLC Limited Liability Company
LLP Limited Liability Partnership
Local 1 Public Employees Union Local 1
Local 1230 Contra Costa County Professional Firefighters Local 1230
MAC Municipal Advisory Council
MBE Minority Business Enterprise
MIS Management Information System
MOE Maintenance of Effort
MOU Memorandum of Understanding
MTC Metropolitan Transportation Commission
NACo National Association of Counties
NEPA National Environmental Policy Act
NFPA National Fire Protection Association
OES-EOC Office of Emergency Services-Emergency Operations Center
OPEB Other Post Employment Benefits
OSHA Occupational Safety and Health Administration
PACE Property Assessed Clean Energy
PARS Public Agencies Retirement Services
PEPRA Public Employees Pension Reform Act
RFI Request For Information
RFP Request For Proposal
RFQ Request For Qualifications
SB Senate Bill
SBE Small Business Enterprise
SEIU Service Employees International Union
SUASI Super Urban Area Security Initiative
SWAT Southwest Area Transportation Committee
TRANSPAC Transportation Partnership & Cooperation (Central)
TRANSPLAN Transportation Planning Committee (East County)
TRE or TTE Trustee
TWIC Transportation, Water and Infrastructure Committee
UASI Urban Area Security Initiative
UCOA United Chief Officers Association
vs . versus (against)
WAN Wide Area Network
WBE Women Business Enterprise
WCCTAC West Contra Costa Transportation Advisory Committee
RECOMMENDATION(S):
PRESENTATION on the Fiscal Year 2019-20 Contra Costa County Fire Protection District Recommended
Budget.
FISCAL IMPACT:
Presentation only. The Contra Costa County and Special District Budgets hearing will be conducted on
April 16, 2019.
BACKGROUND:
On April 16, 2019, a public hearing will be opened and conducted to receive input on the FY 2019-20
Recommended County and Special District Budgets. In advance of that hearing, the Contra Costa County
Fire Protection District is presenting the attached overview of its 2019-20 Special District Recommended
Budget at the regularly scheduled meeting of the Fire District Board of Directors on April 9, 2019.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 04/09/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Diane Burgis, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Jackie Lorrekovich, Chief Admin
Svcs (925) 941-3300 x1300
I hereby certify that this is a true and correct copy of an action taken and entered on the
minutes of the Board of Supervisors on the date shown.
ATTESTED: April 9, 2019
David J. Twa, County Administrator and Clerk of the Board of
Supervisors
By: Jami Napier, Deputy
cc:
PR.1
To:Contra Costa County Fire Protection District Board of Directors
From:Lewis T. Broschard, III, Chief, Contra Costa Fire Protection District
Date:April 9, 2019
Contra
Costa
County
Subject:Presentation on Fiscal Year 2019-20 Recommended Fire District Budget
ATTACHMENTS
FY 2019-20 Recommended Special District Budget
FY 2019-20 Recommended Budget Overview
(PPT)
Lewis T. Broschard III, Fire Chief
Contra Costa County FPD
Special District
County of Contra Costa FY 2019-2020 Recommended Budget 461
Contra Costa County Fire Protection District – Fire Protection Summary
CCCFPD Operating Fund
2017-18
Actuals
2018-19
Budget
2019-20
Baseline
2019-20
Recommended Change
Expense
Salaries And Benefits 93,282,111 101,962,809 109,541,171 110,925,446 1,384,275
Services And Supplies 9,651,877 9,594,860 10,918,708 10,921,324 2,616
Other Charges 5,828,642 6,083,935 5,886,712 5,886,712 0
Fixed Assets 939,428 1,990,341 1,327,600 1,327,600 0
Expenditure Transfers 17,383,517 18,128,118 18,909,766 18,909,766 0
Expense Total 127,085,576 137,760,063 146,583,957 147,970,848 1,386,891
Revenue
Other Local Revenue 133,267,061 135,499,722 144,924,210 145,836,738 912,528
Federal Assistance 110,070 408,341 1,244,110 1,244,110 0
State Assistance 851,664 890,000 890,000 890,000 0
Revenue Total 134,228,795 136,798,063 147,058,320 147,970,848 912,528
Net Fund Cost (NFC): (7,143,219) 962,000 (474,363) 0 474,363
Allocated Positions (FTE) 360.6 397.6 397.6 404.6 7.0
Financial Indicators
Salaries as % of Total Exp 73% 74% 75% 75%
% Change in Total Exp 8% 6% 1%
% Change in Total Rev 2% 8% 1%
% Change in NFC (113%) (149%) (100%)
Compensation Information
Permanent Salaries 37,539,490 44,255,551 47,814,300 48,547,925 733,625
Temporary Salaries 429,886 300,000 300,000 300,000 0
Permanent Overtime 12,066,655 10,856,620 12,626,700 12,638,020 11,320
Deferred Comp 34,606 65,460 65,460 70,860 5,400
Comp & SDI Recoveries (553,444) 0 0 0 0
FICA/Medicare 752,071 844,083 913,886 924,688 10,802
Retirement Expense 25,561,030 27,979,168 29,948,430 30,390,413 441,983
Excess Retirement 89,969 90,000 140,000 140,000 0
Employee Group Insurance 5,496,963 5,936,341 6,713,653 6,838,926 125,273
Retiree Health Insurance 5,134,168 5,252,000 5,170,250 5,170,250 0
OPEB Pre-Pay 1,959,289 1,959,289 2,208,123 2,208,123 0
Unemployment Insurance (22) 0 0 0 0
Workers Comp Insurance 4,771,450 4,424,296 3,640,369 3,696,241 55,872
Contra Costa County FPD
Special District
462 County of Contra Costa FY 2019-20 Recommended Budget
Department Description
The preceding table represents information, in
aggregate, summarizing expenditures and
revenue for the fire suppression/emergency
medical response crews, fire prevention bureau,
communications center, apparatus shop, training
section, emergency medical services office, and
administration functions section.
Major Department Responsibilities
The Contra Costa County Fire Protection District
(CCCFPD) is responsible for providing fire
suppression responses to both structure and
wildland fires; emergency medical services
including paramedic responses, rescue
responses, hazardous materials responses; plan
review, code enforcement, fire/arson
investigation, weed abatement, public education,
permits issuance required by Fire Code; and
ensuring water supply needed for fire flow,
compliance-based inspections, and training.
CCCFPD Operating Fund Summary
Service: Mandatory
Level of Service: Discretionary
Expenditures: $147,970,848
Financing: 147,970,848
Net Fund Cost: 0
Funding Sources:
Property Taxes 88.0% $130,204,300
Charges for Svcs 7.3% 10,766,348
Intergovernmental 3.5% 5,133,810
Misc. Revenue 1.3% 1,866,390
FTE: 404.6
Contra Costa County FPD
Special District
County of Contra Costa FY 2019-2020 Recommended Budget 463
Contra Costa County Fire Protection District – EMS Transport Summary
CCCFPD EMS TRANSPORT
FUND
2017-18
Actuals
2018-19
Budget
2019-20
Baseline
2019-20
Recommended Change
Expense
Salaries And Benefits 1,193,506 2,450,572 2,614,921 3,103,352 488,431
Services And Supplies 37,716,018 58,361,769 40,820,219 40,820,219 0
Other Charges 789,364 887 201,039 201,039 0
Fixed Assets 211,169 420,000 1,300,000 1,300,000 0
Expenditure Transfers 4,468,223 2,756,600 1,716,390 1,716,390 0
Expense Total 44,378,280 63,989,828 46,652,569 47,141,000 488,431
Revenue
Other Local Revenue 49,946,668 47,500,000 52,200,000 52,200,000 0
State Assistance 760,838 0 0 0 0
Revenue Total 50,707,506 47,500,000 52,200,000 52,200,000 0
Net Fund Cost (NFC): (6,329,226) 16,489,828 (5,547,431) (5,059,000) 488,431
Allocated Positions (FTE) 7.0 11.0 11.0 12.0 1.0
Financial Indicators
Salaries as % of Total Exp 3% 4% 6% 7%
% Change in Total Exp 44% (27%) 1%
% Change in Total Rev (6%) 10% 0%
% Change in NFC (361%) (134%) (9%)
Compensation Information
Permanent Salaries 655,077 1,400,367 1,429,563 1,772,657 343,094
Permanent Overtime 108,329 85,000 210,000 210,000 0
Deferred Comp 0 3,840 3,600 5,400 1,800
FICA/Medicare 10,930 20,615 32,582 37,557 4,975
Ret Exp-Pre 97 Retirees 3,136 0 0 0 0
Retirement Expense 250,591 632,315 669,154 764,329 95,175
Employee Group Insurance 90,833 169,269 163,977 181,632 17,655
Unemployment Insurance 1,689 0 0 0 0
Workers Comp Insurance 72,922 139,165 106,045 131,777 25,732
Description: The EMS Transport Fund was
created in 2015 following the award of a contract
to the District by the County EMS Agency to
provide emergency medical services throughout
the County. The Fund allows the District to track
reimbursement revenue from governmental,
commercial and private payers for EMS services
rendered along with expenditures associated
with the provision of those services.
Contra Costa County FPD
Special District
464 County of Contra Costa FY 2019-20 Recommended Budget
CCCFPD EMS Transport Fund
Service: Discretionary
Level of Service: Discretionary
Expenditures: $47,141,000
Financing: 52,200,000
Net Fund Cost: (5,059,000)
Funding Sources:
Cost Recovery 100.0% $47,141,000
FTE: 12.0
Contra Costa County FPD
Special District
County of Contra Costa FY 2019-2020 Recommended Budget 465
Non-Operating Funds
Non-operating fund budget units include
developer fee accounts that are restricted to
capital needs necessitated by growth, Pension
Obligation Bond (POB) Debt Service and
Stabilization fund budget units that were created
pursuant to the issuance of pension obligation
bonds in July 2005, and the EMS Transport
Fund (reported on the previous page) created in
2015 to track expenditures and reimbursement
revenue associated with the provision of
ambulance service.
CCFPD Capital Outlay Fund
The Capital Outlay Fund includes funds
collected during the building permit process and
is intended to ameliorate the impact of new
construction service demands on District capital
needs. This fund is primarily intended for major
capital outlay projects such as new fire stations.
CCCFPD Capital Outlay Fund
Service: Discretionary
Level of Service: Discretionary
Expenditures: $54,502
Financing: 20,000
Net Fund Cost: 34,502
Funding Sources:
Fund Balance 63.3% $34,502
Developer Fees 36.7% 20,000
Pittsburg Special Fund
The Pittsburg Special Fund is comprised of fees
collected in the Pittsburg area and by agreement
with the City of Pittsburg for capital purchases.
Pittsburg Special Fund
Service: Discretionary
Level of Service: Discretionary
Expenditures: $167,706
Financing: 100
Net Fund Cost: 167,606
Funding Sources:
Fund Balance 99.9% $167,606
Use of Money 0.1% 100
CCCFPD New Development Fee Fund
The CCCFPD New Development Fee Fund,
established in August 2006, replaces both the
CCCFPD and Riverview Fire Developer Fee
Funds. This fund includes monies collected
during the building permit process in all of the
unincorporated areas of the District and is
intended to mitigate the impact of new
construction service demands on District capital
needs.
CCCFPD New Development Fee Fund
Service: Discretionary
Level of Service: Discretionary
Expenditures: $662,806
Financing: 70,000
Net Fund Cost: 592,806
Funding Sources:
Fund Balance 89.4% $592,806
Developer Fees 10.6% 70,000
CCCFPD POB Debt Service Fund
The Pension Obligation Bond Debt Service Fund
was created due to the issuance of Pension
Obligation Bonds in July 2005 to refinance the
District’s Unfunded Actuarial Accrued Liability
(UAAL) as of December 2004 with the Contra
Costa County Employees’ Retirement
Association. The refinancing resulted in savings
Contra Costa County FPD
Special District
466 County of Contra Costa FY 2019-20 Recommended Budget
in excess of $50 million over 18 years as the
POB interest rate paid to the bondholders was
significantly lower than the interest rate charged
by the Retirement Association. This fund is
created to pay the bondholders via the trustee.
CCCFPD POB Debt Service Fund
Service: Discretionary
Level of Service: Discretionary
Expenditures: $15,206,431
Financing: 1,030,724
Net Fund Cost: 14,175,707
Funding Sources:
Fund Balance 93.2% $14,175,707
Reimbursements 6.8% 1,030,724
CCCFPD Stabilization Fund
The Pension Obligation Stabilization Fund was
created pursuant to the issuance of Pension
Obligation Bonds in July 2005. The savings
realized from the lower interest rates are set-
aside in the Stabilization Fund to extinguish new
Retirement System Unfunded Actuarial Accrued
Liabilities (UAAL); replenish reserves; and, upon
a unanimous vote of the full Board, for any other
lawful purpose of the District.
CCCFPD Stabilization Fund
Service: Discretionary
Level of Service: Discretionary
Expenditures: $19,575,740
Financing: 2,608,318
Net Fund Cost: 16,967,422
Funding Sources:
Fund Balance 86.7% $16,967,422
Transfers 13.3% 2,603,318
Use of Money 0.0% 5,000
CAO’s Recommendation
The FY 2019-20 Recommended Budget
provides for the funding of 26 fire stations, 28
fully functional engine/truck companies, one
limited functionality squad, 404.6 FTEs in the
District’s General Operating Fund, and 12 FTEs
in the District’s EMS Transport Fund.
The budget includes funding for negotiated
wage adjustments, benefit cost increases,
reopening and restaffing newly constructed Fire
Station 16 in the City of Lafayette, adding a
fourth firefighter to certain truck companies
(partially offset by federal grant funding),
continuing to staff a 24/7 hazardous materials
team, building and grounds maintenance and
repair projects, routine capital and non-capital
equipment replacement, and increased POB
debt service payments.
The District is primarily funded by property tax
revenues. In FY 2018-19, the District
experienced a 6.6% growth in secured property
assessed valuation and a 6.4% growth in total
assessed valuation. This represents the sixth
consecutive year of growth in assessed
valuation after several years of declines. The
District received additional property tax
distributions during the course of the fiscal year
due to the dissolution of redevelopment
agencies. Additionally, the City of Pittsburg
resumed making RDA Successor Agency pass-
through payments and repaid arrearages from
the suspension of prior year payments.
The FY 2019-20 Recommended Budget
anticipates a 5% growth in secured property
assessed valuation and revenue from the
continued unwinding of the redevelopment
areas. The budget also anticipates the
continuation of relatively new revenue sources,
such as the fire-based emergency medical
services (EMS) first responder fee, sales tax for
enhanced EMS services in the City of San
Pablo, and cost recovery for certain negligent
incidents.
These increases in revenue are allowing the
District to continue to restaff/reopen some of the
operational resources that were taken out of
service during the Great Recession.
Contra Costa County FPD
Special District
County of Contra Costa FY 2019-2020 Recommended Budget 467
In FY 2019-20, the employer Safety Tier A base
rate decreases slightly from 73.66% to 72.89%.
Offsetting that decrease is the elimination of the
employee subvention of the employer cost
towards retirement.
Additionally, while the employer base
contribution rates for both Safety Tier A and
General Tier 1 decrease in FY 2019-20, the
actual employer contribution increases by about
$1.3 million due primarily to the increase in
retirement compensable pay.
The FY 2019-20 Recommended Budget is
balanced and requires no use of fund balance.
The District continues to meet its Board adopted
policy to maintain a minimum reserve of 10% of
general operating fund budgeted expenditures.
On January 1, 2016, the District became the
County’s exclusive operator of emergency
ambulance service (not including the areas
covered by the Moraga-Orinda Fire Protection
District and the San Ramon Valley Fire
Protection District). Thus far, the cost of
providing the new service has been fully offset
by the collection of ambulance service fees.
Performance Measurement
During FY 2018-19, the District:
Responded to 78,862 incidents in
calendar year (CY) 2018. This
represents a 7% increase in call
volume compared to CY 2017.
Conducted 19,515 life safety
inspections and plan reviews of new
and existing buildings and fire/life
safety systems for compliance with
state and local fire and building codes
during CY 2018. This represents a
53% increase compared to CY 2017.
Continued to reposition and add internal
resources to effectively manage, both
operationally and financially, the
emergency ambulance program.
Completed construction of new Fire
Station 16 in the City of Lafayette.
Reopened and staffed Fire Station 16.
Initiated construction work on a new Fire
Station 70 in the City of San Pablo.
Completed the site layout for a new Fire
Station 9 at the Buchanan Field Airport.
Completed the site layout for a new Fire
Station 86 on Goble Drive in Bay Point.
Updated the fee schedule for dispatcher
service subscribers.
Updated the Fire Prevention Bureau fee
schedule.
Updated the emergency ambulance
service fee schedule.
Continued to train and deploy fire
personnel as first responders at the
specialist level to hazardous materials
incidents.
Continued periodic replacement of
capital equipment, such as heavy fire
apparatus and support equipment.
Continued much needed facility and
grounds maintenance projects, such as
painting, roofing, and asphalt repair.
Hired and conducted Firefighter Recruit
Academies 52 and 53.
Continued to develop our relationship
with AMR in an effort to maximize our
operational efficiency and deliver
exemplary services to the citizens of
Contra Costa County.
Filed the cost reports for FY 2017-18
Ground Emergency Medical
Transportation (GEMT) reimbursement
for emergency ambulance service
provided to Medi-Cal Fee-For-Service
recipients.
Contra Costa County FPD
Special District
468 County of Contra Costa FY 2019-20 Recommended Budget
Received several grant awards, including
a three-year staffing grant to add a fourth
firefighter to certain truck companies.
Administrative and Program Goals
During FY 2019-20, the District will:
Continue to reposition and add internal
resources to effectively manage, both
operationally and financially, the
emergency ambulance program.
Begin staffing a 24/7 air ambulance
through a public-private partnership
agreement.
Complete the construction of a new Fire
Station 70 in the City of San Pablo.
Secure long-term funding for additional
fire station construction projects.
Initiate construction work on a new Fire
Station 9 in Pacheco and a new Fire
Station 86 in Bay Point.
Update fire-based EMS first responder
fee schedule.
Continue periodic replacement of capital
equipment, such as heavy fire
apparatus and support equipment.
Continue much needed facility and
grounds maintenance projects, such as
painting, roofing, and asphalt repair.
Pursue new funding mechanisms such
as development impact fees and
creation of Community Facilities
Districts in areas of new development.
Hire and conduct Firefighter Recruit
Academy 54.
Continue to develop our relationship
with AMR in an effort to maximize our
operational efficiency and continue
delivering exemplary services to the
citizens of Contra Costa County.
Pursue federal supplemental
reimbursement for ambulance services
provided to individuals with government
payer plans.
Continue to pursue grant funding
opportunities as they become available
Contra Costa County FPD
Special District
County of Contra Costa FY 2019-2020 Recommended Budget 469
FY 2019-20
Program Modification List
Order
Reference to
Mand/Disc
List
Program
Name Service FTE Net Fund
Cost Impact Impact
1 N/A Operations Fire Prevention 4.0 474,363
Adds one (1)
Firefighter-Recruit
position, one (1) Fire
Education
Coordinator, and
two (2) Building Plan
Checker I positions.
2 N/A Operations EMS 3.0 912,528
Adds three (3) Fire
Captain positions
fully offset by
charges for services.
3 N/A Operations EMS – Revenue 0.0 912,528 Increased charges
for services.
Total General
Operating Fund 7.0 474,363
4 N/A EMS Transport
Fund Administration 1.0 488,431
Adds one (1)
Medical Director-
Exempt position.
Total EMS
Transport Fund 1.0 488,431
Contra Costa County FPD
Special District
470 County of Contra Costa FY 2019-20 Recommended Budget
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
CONTRA COSTA COUNTY
FIRE PROTECTION DISTRICT
Recommended Budget
Fiscal Year 2019-20
Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
NOTEWORTHY 2018 -19 ACCOMPLISHMENTS
•Responded to 78,862 incidents in calendar year (CY) 2018. This
represents a 7% increase in call volume compared to CY 2017.
•Conducted 19,515 life safety inspections and plan reviews of
new and existing buildings and fire/life safety systems for
compliance with state and local fire and building codes during
CY 2018. This represents a 53% increase compared to CY 2017.
•Completed construction of new Fire Station 16 in the City of
Lafayette. Reopened and staffed Fire Station 16 .
•Initiated construction work on a new Fire Station 70 in the City of
San Pablo.
•Completed the site layouts for a new Fire Station 9 at the
Buchanan Field Airport and a new Fire Station 86 on Goble
Drive in Bay Point.
Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity 2
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
NOTEWORTHY 2018-19 ACCOMPLISHMENTS
•Updated the fee schedule for dispatcher service subscribers.
•Updated the Fire Prevention Bureau fee schedule.
•Updated the emergency ambulance service fee schedule.
•Continued to train and deploy fire personnel as first responders
at the specialist level to hazardous materials incidents.
•Continued periodic replacement of capital equipment, such as
heavy fire apparatus and support equipment.
•Continued much needed facility and grounds maintenance
projects, such as painting, roofing, and asphalt repair.
•Hired and conducted Firefighter Recruit Academies 52 and 53.
Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity 3
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
NOTEWORTHY 2018-19 ACCOMPLISHMENTS
•Continued to develop our relationship with AMR in an effort to
maximize our operational efficiency and deliver exemplary
services to the citizens of Contra Costa County.
•Filed cost reports for FY 2017-18 Ground Emergency Medical
Transportation (GEMT) reimbursement for emergency
ambulance service provided to Medi-Cal Fee-For-Service
recipients.
•Received several grant awards, including a three-year staffing
grant to add a fourth firefighter to certain truck companies.
Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity 4
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
BUDGET DRIVERS/CHALLENGES
•Funding for negotiated wage adjustments and benefit cost
increases.
•Safety employer retirement rates decrease marginally in FY
2019-20 but still remain high relative to the District’s overall
budget. The Safety Tier A employer base rate is 72.9% (down
from 73.7% in FY 2018-19). Offsetting the decrease is the
elimination of employee subvention.
•Debt service payments for Pension Obligation Bonds (POBs) are
high ($16.3 million in FY 19-20) relative to District’s overall
budget.
•The market cost for new construction has increased
substantially in the past few years. The District has several
stations in need of repair or replacement.Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity 5
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
BUDGET DRIVERS/CHALLENGES
•Continuing to address capital and non-capital equipment
replacement (e.g., heavy fire apparatus).
•Continuing to fund new resources as they are placed into
service, such as restaffing Fire Station 16 in Lafayette, adding a
fourth firefighter to certain truck companies (partially offset by
federal grant funding), and staffing a 24/7 hazardous materials
team.
•Increases in revenue, service levels, operational tempo, and
workload (e.g., emergency ambulance services) has resulted in
significantly increased workload demands and the need for
more investment in professional services, staffing, and
equipment.
Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity 6
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
PROPERTY TAX REVENUE
•Over the four year period from 2009-10 to 2012-13, property tax
revenues decreased by 13.3%. In the last six years, the increase was
39.9%.
•The total net increase over the past ten years was 26.6%, and the
average annual increase was 4%.
•Actual CCCFPD experience:
2009-10 (7.8%)
2010-11 (2.4%)
2011-12 (1.9%)
2012-13 (1.2%)
2013-14 5.9%
2014-15 9.3%
2015-16 6.9%
2016-17 5.9%
2017-18 5.5%
2018-19 6.4%
2019-20 5.0% Budgeted
Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity 7
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
CCCFPD GENERAL FUND
FY 2019-20 RECOMMENDED BUDGET
Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity 8
2018-19 Budget
2019-20
Recommended Incr/(Decr)
Expense
Salaries & Benefits 101,962,809 110,925,446 8,962,637
Services & Supplies 9,594,860 10,921,324 1,326,464
Other Charges 6,083,935 5,886,712 (197,223)
Fixed Assets 1,990,341 1,327,600 (662,741)
Expenditure Transfers 18,128,118 18,909,766 781,648
Expense Total 137,760,063 147,970,848 10,210,785
Revenue
Other Local Revenue 135,499,722 145,836,738 10,337,016
Federal Assistance 408,341 1,244,110 835,769
State Assistance 890,000 890,000 0
Revenue Total 136,798,063 147,970,848 11,172,785
Net Fund Cost 962,000 0
Allocated Positions (FTE)397.6 404.6 7.0
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
2019-20 PLANS AND GOALS
•Establish capital construction fund for the District’s fire station
construction projects (to include Fire Station 70 in San Pablo).
•$10 million of initial funding will come from District general fund reserves.
•The District will continue to meet its 10% general fund reserve requirement.
•Begin staffing a 24/7 air ambulance through a public-private
partnership agreement.
•Complete the construction of Fire Station 70 in the City of San
Pablo.
•Secure long-term funding for additional fire station construction
projects (e.g., Fire Station 9 and Fire Station 86).
•Initiate construction work on a new Fire Station 9 in Pacheco
and a new Fire Station 86 in Bay Point.
Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity 9
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
2019-20 PLANS AND GOALS
•Continue to update service fee schedules to keep up with the
cost of providing those services.
•Continue periodic replacement of capital equipment, such as
heavy fire apparatus and support equipment.
•Continue much needed facility and grounds maintenance
projects, such as painting, roofing, and asphalt repair.
•Pursue new funding mechanisms such as development impact
fees and creation of Community Facilities Districts in areas of
new development.
•Hire and conduct Firefighter Recruit Academy 54.
Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity 10
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
2019-20 PLANS AND GOALS
•Continue to reposition and add internal resources to effectively
manage, both operationally and financially, the emergency
ambulance program.
•Pursue federal supplemental reimbursement for ambulance
services provided to individuals with government payer plans.
•Continue to pursue grant funding opportunities as they
become available.
Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity 11
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
CONTRA COSTA COUNTY
FIRE PROTECTION DISTRICT
Emergency
Ambulance
Service
12
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
AMBULANCE SERVICE OVERVIEW
•Effective January 1, 2016, the Fire District became the exclusive
operator of emergency ambulance service within EOAs I, II, and V
in Contra Costa County.
•AMR provides the actual ambulance resources, on behalf of the
District, as the ambulance service sub-contractor.
•Since the District assumed dispatching of ambulance units, the
average call processing time has been reduced.
•This new endeavor has required substantial adjustment. The District
continues to reposition internal resources to effectively manage
the operational and financial components of the ambulance
service program.
•There is a separate fund and budget for ambulance services. This
fund allows the District to track revenue from governmental,
commercial, and private payers for ambulance services rendered
and expenditures associated with the provision of those services.
Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity 13
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
AMBULANCE SERVICE FINANCES
•At current payer mix, collections rate, and contract expenses,
system is financially sustainable.
•The District received its first GEMT reimbursement payment (for FY
2016-17 transports), in the amount of $760,838, in May 2018.
•The District should receive its second payment (for FY 2017-18 transports) in late
May or June. That payment is estimated to be at least $600,000.
•On March 14, 2019, CMS approved SPA 18 -004 for the GEMT/QAF
program. The program starts effective July 1, 2018, and is
anticipated to have a net positive revenue impact to the District.
•The EOY fund balance in the CCCFPD EMS Transport Fund for FY
2017-18 was $16.9 million.
•The District will continue to build appropriate reserves and to
prepare for future uncertainties in the health care system and
payer plans. It is the District’s goal to set aside six months of
operating expenses as reserves.
Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity 14
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
EMS TRANSPORT FUND
FY 2019-20 RECOMMENDED BUDGET
Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity 15
2018-19 Budget
2019-20
Recommended Incr/(Decr)
Expense
Salaries & Benefits 2,450,572 3,103,352 652,780
Services & Supplies 39,043,024 40,820,219 1,777,195
Other Charges 887 201,039 200,152
Fixed Assets 420,000 1,300,000 880,000
Expenditure Transfers 2,756,600 1,716,390 (1,040,210)
Expense Total 44,671,083 47,141,000 2,469,917
Revenue
Other Local Revenue 47,500,000 52,200,000 4,700,000
Revenue Total 47,500,000 52,200,000 4,700,000
Allocated Positions (FTE)11.0 12.0 1.0
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
AMBULANCE SYSTEM PERFORMANCE
•Transports
•Jan-Dec 2018: 74,186 (less than1% change)
•Jan-Dec 2017: 74,630
•Jan-Dec 2016: 71,283
•2018: Averaged 203 transports/day.
•2017: Averaged 205 transports/day.
•2016: Averaged 195 transports/day.
Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity 16
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
AMBULANCE SYSTEM PERFORMANCE
•Ambulance Units Hours (UHs)
•Jan-Dec 2018: 239,150 (less than 1% change)
•Jan-Dec 2017: 238,581
•Jan-Dec 2016: 236,710
•2018: Averaged 655 ambulance UHs/day and 4,586
ambulance UHs/week.
•2017: Averaged 654 ambulance UHs/day and 4,576
ambulance UHs/week.
•2016: Averaged 647 ambulance UHs/day and 4,527
ambulance UHs/week.
Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity 17
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
AMBULANCE SYSTEM PERFORMANCE
•The Alliance has been able to deploy ambulance unit
hours very efficiently, while still exceeding the contractual
response time performance standard of 90% within each
zone.
Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity 18
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
FIRE • RESCUE • EMS
QUESTIONS?
Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Fire Chief, or designee, to apply for a FY 2018 Staffing for Adequate
Fire and Emergency Response (SAFER) grant through the U.S. Department of Homeland Security (DHS),
Federal Emergency Management Agency (FEMA), in an amount not to exceed $3,100,000 over a three year
period.
FISCAL IMPACT:
As indicated in the Background section, the cost share requirement for FY 2018 SAFER grant awards is
significant. The Period of Performance is three years. No extensions beyond three years will be allowed.
During that three year period, the District will be responsible for providing a 25% cost share in the first and
second years and a 65% cost share in the third year. Additionally, FY 2018 awards limit position costs to
the usual annual cost of a first-year firefighter at the time of the grant application. Therefore, the District
will also be responsible for funding 100% of merit increments and negotiated wage increases over three
years.
BACKGROUND:
This authorizes the Contra Costa County Fire Protection District (District) to apply for a fiscal year (FY)
2018 Staffing for Adequate Fire and Emergency Response (SAFER) grant. If awarded the grant, the
District will return to the Board with specific funding award details and a deployment plan. The Board will
then have the opportunity to authorize acceptance of the grant award.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 04/09/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Diane Burgis, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Jackie Lorrekovich, Chief Admin
Svcs (925) 941-3300 x1300
I hereby certify that this is a true and correct copy of an action taken and entered on the
minutes of the Board of Supervisors on the date shown.
ATTESTED: April 9, 2019
David J. Twa, County Administrator and Clerk of the Board of
Supervisors
By: Jami Napier, Deputy
cc:
D.3
To:Contra Costa County Fire Protection District Board of Directors
From:Lewis T. Broschard, III, Chief, Contra Costa Fire Protection District
Date:April 9, 2019
Contra
Costa
County
Subject:FY 2018 Staffing for Adequate Fire and Emergency Response (SAFER) Grant
The purpose of SAFER grants is to provide funding directly to fire departments to assist them in increasing
the number of firefighters to help communities meet industry minimum standards and attain 24-hour
staffing to provide adequate protection from fire and fire-related hazards. The District has been successful
in obtaining three prior SAFER awards (FY 2010, FY 2013 and FY 2017).
BACKGROUND: (CONT'D)
Period of Performance: The period of performance is three years. Extensions to the period of performance
are not available.
Cost Share: SAFER grant recipients are required to contribute a Cost Share toward the actual cost of
hiring firefighters under this program.
No Supplanting Allowed: SAFER grant funds may only be used to hire new, additional firefighters
and may not be used to supplant funds that would otherwise be available from State or local sources.
Minimum Budget Requirement: At the time of application, SAFER grant applicants are required to
certify that their annual budget for fire-related programs and emergency response has not been reduced
below 80% of the average funding level in the three years prior to the grant application date.
Position Cost Limit: SAFER grant funds may not exceed a certain percentage of the usual annual cost
of a first-year firefighter in that department at the time of the grant application. There is no waiver available
for this requirement.The amount of Federal funding provided to a recipient for hiring a firefighter in any
fiscal year may not exceed:
in the first year of the grant, 75% of the usual annual cost of a first-year firefighter in
the District at the time the grant application is submitted;
in the second year of the grant, 75% of the usual annual cost of a first-year
firefighter in in the District at the time the grant application was submitted; and
in the third year of the grant, 35% of the usual annual cost of a first-year firefighter
in the District at the time the grant application was submitted
“Usual annual costs” includes the base salary and standard benefits package (including the average health,
dental, and vision costs, FICA, life insurance, retirement/pension, etc.) offered by the District to first-year
firefighters.
This request would be for nine (9) firefighter positions. The District's intent would be to up-staff three fire
companies located in Antioch and/or Pittsburg to create four-person engine companies. A fire company is
typically staffed with a captain, an engineer, and a firefighter, at least one of which is a paramedic. A
second firefighter would be added to create a four-person engine company. If awarded, and in combination
with the FY 2017 SAFER award, these funds would convert half of the Battalion 8, District's busiest
battalion, companies to 4-0 staffing.
If awarded, the grant would only cover a portion of salary and benefits costs. The District would be
responsible for funding the cost share indicated above plus the additional costs of merit increments and
negotiated wage increases over three years.
Throughout the performance period of the grant, the District will need to maintain the total number of
authorized and funded firefighter positions at the time of award plus the total number of SAFER-funded
firefighter positions. The District cannot lay off firefighters during the period of performance, and
vacancies that arise through attrition – such as openings created by retirements – must be filled within a
reasonable time period.
The total grant program request is approximately $5 million over three years. The Federal share is
estimated at $3.1 million and the local agency match is estimated at $1.9 million.
CONSEQUENCE OF NEGATIVE ACTION:
The Contra Costa County Fire Protection District will not pursue this grant opportunity and staffing levels
would remain as is.
RECOMMENDATION(S):
ACCEPT a report from the Fire Chief providing a status summary for ongoing Fire District activities and
initiatives.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
At the request of the Contra Costa County Fire Board of Directors, the Fire Chief is providing a report on
the status and progress of the various District initiatives.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 04/09/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Diane Burgis, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Lewis T. Broschard III, Fire
Chief (925) 941-3300
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes
of the Board of Supervisors on the date shown.
ATTESTED: April 9, 2019
, County Administrator and Clerk of the Board of Supervisors
By: Jami Napier, Deputy
cc:
D.4
To:Contra Costa County Fire Protection District Board of Directors
From:Lewis T. Broschard, III, Chief, Contra Costa Fire Protection District
Date:April 9, 2019
Contra
Costa
County
Subject:Fire Chief's Report - April 9, 2019
ATTACHMENTS
Fire Chief's April
Report
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
4005 Port Chicago Highway, Suite 250 • Concord, CA 94520-1180
Telephone: (925) 941-3300 • Fax: (925) 941-3309 • www.cccfpd.org
April 9, 2019
TO: Board of Directors
FROM: Lewis T. Broschard III, Fire Chief
RE: Fire Chief’s Report
______________________________________________________________________
Fire Station 16 (Lafayette): Interior finishes are in progress with sheetrock, tape and
texture. Paint will be next, along with cabinetry installation. Exterior finishes are
also underway with stucco and stone veneer. As soon as weather permits, the
concrete and asphalt will be laid in the driveway. The electric utility connection has
caused significant disruption to the project. We are doubtful of an April completion
and will most likely extend into May. We will plan a ribbon cutting ceremony as the
final completion date becomes clear.
Fire Station 70 (San Pablo): The notice to proceed with construction is scheduled to
be issued this month to Alten Construction Inc. Pending completion of construction
contracts, we will have a kick off meeting with the project team. The groundbreaking
ceremony is scheduled for April 23 at 10 a.m. at the project site which is located at
the intersection of 23rd Street and Market Avenue in San Pablo.
Fire Station 9 (Pacheco): The site layout is complete. We are continuing to work
with consultants on the CEQA process. Our goal is to have CEQA completed and
architectural drawings approved by the end of 2019. We are also working with
Capital Projects to prequalify bidders in spring of 2019.
Fire Station 86 (Bay Point): The site layout is complete and the CEQA process is in
progress. The District has been meeting with neighboring property owners and
sharing the site plans. We will be presenting to the Bay Point Municipal Advisory
Council in May 2019. Our goal is to have CEQA complete and architectural
drawings approved by the end of 2019. We are also working with Capital Projects to
prequalify bidders in spring of 2019.
Engine 16 was staffed effective April 1 which was our originally intended occupancy
date for Fire Station 16 when the project was initiated and the staffing for Engine 16
was planned from the recently concluded Academy 52. Engine 16 will be
temporarily housed at Fire Station 15 in Lafayette providing service to the
community it was intended to serve until Fire Station 16 is occupied in mid-May.
Assistant Fire Chief/Fire Marshal Chris Bachman starts with the Fire District on
Monday, April 8. Chief Bachman comes to us from the Pike Township Fire
Board of Directors
April 9, 2019
Page 2
Department in Indianapolis, Indiana where he was the Deputy Fire Chief of Support
Services. In this role, he managed four divisions: Fire Prevention, Support
Services, Information Technology, and Health/Safety/Medical. His responsibilities
also included department-wide budgeting and strategic planning for an organization
with 200 personnel. His experience includes federal grant application and
administration as well as expertise as a Public Information Officer. Previous
experience also includes ten years as Fire Marshal, and he began his career as a
firefighter in 1995. Chief Bachman holds a BA in Political Science from Eastern
Illinois University; is completing his master’s degree in Emergency and Disaster
Management from Georgetown University; and is one of only 60 individuals to be
dual credentialed as a Chief Fire Officer and Fire Marshal with the Center for Public
Safety Excellence.
March is typically our biggest month for retirements. In March, retirements from the
District included two Battalion Chiefs, three Fire Captains, and one Fire Engineer.
As a result of retirements, the District promoted Kevin Platt and Scott Valencia to
Battalion Chief. Fire Engineer and Fire Captain promotional processes are currently
in motion, and we anticipate promotions to fill vacancies within the next 30-60 days.
New apparatus was delivered in March as part of our ongoing apparatus
replacement plan. New Type I engines will be placed in service at Fire Station 81
(Antioch), Fire Station 70 (San Pablo), Fire Station 1 (Walnut Creek), and Fire
Station 9 (Pacheco). A new ladder truck will be placed in service at Fire Station 14
in Martinez. Fire Station 7 (Walnut Creek) and Fire Station 13 (Martinez) will be
getting newer Pierce engines rotated out of busier fire stations. The new ladder
truck delivery allows us to increase the reliability of our truck fleet with an eight-year
old ladder truck rotated out of frontline service into spare capacity. The apparatus
replacement plan initiated in 2014 is providing the results we intended with
increased fleet reliability, removal of older high-mileage apparatus from service, and
increased standardization of apparatus across the District.
Our 2018 Annual Report was completed in late March and published on our website.
The report highlights the achievements and milestones of our organization for the
last calendar year and represents all the different divisions of our District. The report
itself is a significant milestone as it is our first annual report published since 2007.
Special thanks to Steve Hill, PIO, for his hard work and effort in getting this
published.
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Fire Chief, or designee, to execute, on behalf of the Contra Costa County
Fire Protection District, a license agreement with the United States, Department of the Navy, for use of an
80-acre portion of the former Concord Naval Weapons Station for training purposes during the period from
March 22, 2019, through March 21, 2020.
FISCAL IMPACT:
There are no direct costs associated with this agreement. Indirect costs include staff time associated with
preparation and review of this agreement. The Contra Costa County Fire Protection District receives
tremendous benefit by utilizing this location for training at no cost.
BACKGROUND:
The Contra Costa County Fire Protection District (District) and the Office of the Sheriff (Sheriff) have
enjoyed the ability to train at this location for several years. Recently, the use agreement was bifurcated so
that the Sheriff and the District would have separate individual agreements while providing for
coordination between the agencies to avoid scheduling conflicts
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 04/09/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Diane Burgis, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Aaron McAlister, Assistant Fire
Chief 925-941-3300 x1103
I hereby certify that this is a true and correct copy of an action taken and entered on the
minutes of the Board of Supervisors on the date shown.
ATTESTED: April 9, 2019
David J. Twa, County Administrator and Clerk of the Board of
Supervisors
By: Jami Napier, Deputy
cc:
C.1
To:Contra Costa County Fire Protection District Board of Directors
From:Lewis T. Broschard, III, Chief, Contra Costa Fire Protection District
Date:April 9, 2019
Contra
Costa
County
Subject:License for Use of Former Concord Naval Weapons Station (CNWS)
BACKGROUND: (CONT'D)
on the site. This agreement provides indemnification for the Navy against loss or damage arising out of
the use of Navy property. The District constructed a grant-funded burn prop on this site in 2018. The site
has proved beneficial for fire academies, on duty training, and specialty live fire training.
In the long term, the District and the County are on track to take physical possession of the property in
late 2020. A coordinating group continues to work on this transfer and future agenda items will
specifically address that proposed transfer.
CONSEQUENCE OF NEGATIVE ACTION:
The District would not be able to utilize the site for training.
ATTACHMENTS
CNWS CCCFPD License Agreement 2019
Version: 26 Nov 2013
LICENSE FOR NONFEDERAL USE OF DEPARTMENT OF THE NAVY REAL
PROPERTY
THIS LICENSE TO USE THE U.S. GOVERNMENT PROPERTY HEREIN DESCRIBED IS
ISSUED BY THE DEPARTMENT OF THE NAVY TO THE LICENSEE NAMED BELOW FOR
THE PURPOSE HEREIN SPECIFIED UPON THE TERMS AND CONDITIONS SET FORTH
BELOW AND IN THE ATTACHED GENERAL PROVISIONS. BY ITS EXECUTION, THE
LICENSEE AGREES TO COMPLY WITH ALL THOSE TERMS, CONDITIONS, AND
GENERAL PROVISIONS.
ALL CORRESPONDENCE MUST
REFERENCE:
1a. WORK ORDER NO: N/A
1b. FILE NO: N/A
1c. LICENSE (CONTRACT) NO:
N4769219RP19P07
2. PROPERTY LOCATION (Installation Name and Address)
Former Concord Naval Weapons Station
3. DATES COVERED
FROM: 22 March 2019
THROUGH: 21 March 2020
Provided Licensee has delivered the required
insurance certificates to the Licensor.
4. DESCRIPTION OF PREMISES (Room and building numbers where appropriate)
The Licensed Premises, as shown on Exhibit “A,” attached hereto and made a part hereof.
5. PURPOSE AND USE AUTHORIZED (Specific use, times and recurring/part-time basis, and land use controls)
To authorize the Licensee and its Sub-licensees use of the streets, buildings and structures within the Administration Area
to conduct public safety training.
6. LICENSOR
UNITED STATES OF AMERICA BY
THE SECRETARY OF THE NAVY
6a. NAVY LOCAL REPRESENTATIVE (Name, Title, Address, Telephone, Email)
BRAC Program Management Office West
33000 Nixie Way, Bldg 50 Attn: Sofia Loomis
San Diego, CA 92147 Email: sofia.g.loomis@navy.mil / (619) 524-5259
7. LICENSEE (Name, Address, Telephone Email)
Contra Costa County, Fire Protection District
4005 Port Chicago Highway, Suite 250
Concord, CA 94520
7a. LOCAL REPRESENTATIVE OF LICENSEE (Name, Title, Address,
Telephone, Email)
Aaron McAlister/amcal@cccfpd.org/ (925) 383-5003
8. CASH PAYMENT BY LICENSEE - DUE IN ADVANCE
a. AMOUNT (Each payment)
NONE
b. FREQUENCY
PAYMENTS DUE
c. FIRST DUE DATE d. SEND PAYMENT TO: (Name and Mailing Address)
9. EXHIBITS: The following are attached and incorporated into this License -
A. MAP OF LICENSED PREMISES C. SPECIAL PROVISIONS D.BURN SIMUATOR LOCATION & INFORMATION
B. GENERAL PROVISIONS E. N/A
10. EXECUTION OF LICENSE
FOR THE SECRETARY
OF THE NAVY
NAME:
AMY JO HILL
Real Estate Contracting Officer
SIGNATURE: DATE:
NAME, ADDRESS AND EMAIL OF NAVFAC REAL ESTATE POINT OF CONTACT:
Amy Jo Hill, BRAC, 33000 Nixie Way, Bldg 50, San Diego, CA 92147, amy.hill@navy.mil
LICENSEE
I represent that I am
authorized to bind
Licensee
NAME: SIGNATURE: DATE:
- Licensed Premises
Exhibit A – Navy License N4769219RP19P07
FILE NO: N/A
LICENSE (CONTRACT) NO: N4769219RP19P07
EXHIBIT “B”
GENERAL PROVISIONS TO LICENSE FOR NON-FEDERAL USE OF REAL PROPERTY
(BRAC) Version: 7 Oct 2015
Page 1 of 4
1.USE OF AND ACCESS BY LICENSEE. The Licensor grants to the Licensee the right to use the premises or
facilities described in block 4 and Exhibit “A” (“Premises”), together with the necessary rights of ingress and egress
authorized by the Installation Commanding Officer. The Licensee and its invitees and contractors agree to absorb all
costs, including time and expense, associated with gaining access to the Installation under the RAPIDGATE or
similar program. Any parking that accompanies the use of, and any routes of access to and from, the Premises are
subject to change at the sole discretion of the Installation Commanding Officer.
2.TERM. This License shall be effective for the period stated in block 3 and is revocable at any time without notice
at the option and discretion of the Licensor or its authorized representative.
3.USE OF PREMISES. The use of the Premises shall be limited to the purposes specified in block 5, and no other.
4.ASSIGNMENT/TRANSFER OF RIGHTS. This License is neither assignable nor transferable by the Licensee.
This license does not grant exclusive use or control of the licensed premises and grants no interest in the real property
of the Licensor.
5.UTILITIES AND SERVICES. If utilities and services are furnished to the Premises, the Licensee agrees to
reimburse the Licensor for the cost as determined by the Licensor in accordance with applicable statutes and
regulations.
Reimbursement for Utilities and Services
Amount (Each Payment)
N/A
Frequency Payments
Due
N/A
First Due Date
N/A
To (Mailing Address)
N/A
Utilities / Services Furnished Are: None HVAC/ Steam Heat
Electricity Gas/Oil Water/Sewer Garbage/Refuse/Recycling
Telephone Internet Other:
6.PROTECTION AND MAINTENANCE OF PREMISES. The Licensee, at its own cost and expense, shall protect,
maintain, and keep the Premises under its control in good order. Licensee is responsible for repairing any damage to
the Premises caused by Licensee, or its agents, employees, contractors, guests or invitees.
7.IMPROVEMENTS AND RESTORATION. No additions to, or alterations of, the Premises shall be made without
the prior consent of the Licensor. Upon revocation or surrender of this License, to the extent directed by the Licensor,
the Licensee shall remove all alterations, additions, betterments and improvements made, or installed, and restore the
Premises to the same or as good condition as existed on the date of entry under this License, reasonable wear and tear
excepted.
8.INDEMNIFICATION.
a.The Licensee releases the Licensor and its employees from liability for death or injury to persons at the Premises.
b.The Licensee, to the extent allowed by law, agrees to release and hold the Licensor and its employees harmless
from, and to indemnify and defend them against, loss or damage to property caused by or arising from its use of the
Premises, regardless of any contributory fault of the Licensor.
c.The Licensee shall indemnify and save harmless the Licensor, its officers, agents, servants and employees from,
and defend it and them against, all liability under the Federal Tort Claims Act (28 U.S.C. §§ 2671 and 2680) or
otherwise, for death or injury to all persons, or loss or damage to the property of all persons resulting from its use of
the Premises.
FILE NO: N/A
LICENSE (CONTRACT) NO: N4769219RP19P07
EXHIBIT “B”
GENERAL PROVISIONS TO LICENSE FOR NON-FEDERAL USE OF REAL PROPERTY
(BRAC) Version: 7 Oct 2015
Page 2 of 4
d.The Licensee agrees that the Licensor, its officers, agents and employees shall be released from all liability on all
suits, claims, actions or demands in any way related to or arising under the Licensee’s use of the property. This release
includes, but is not limited to, all environmental suits, claims, and enforcement actions, whether arising during
the Licensee’s construction on or use of the property, or after such use has ended.
9.INSURANCE. The Licensee shall procure and keep continuously in effect during the term of this License the
insurance required as follows on terms and conditions satisfactory to the Licensor, with an insurer whose rating is
acceptable to the Licensor.
Insurance Required from Licensee
(If any or all insurance requirements have been waived, enter “None” as appropriate)
Type Amount (Per
Occurrence)
Type Amount (Per State Law)
Commercial General Liability
(Occurrence Policy Only)
Bodily Injury (Single Limit)
Property Damage
Fire/Legal Liability
Deductible
$1,000,000
$3,000,000
$1,000,000
$1,000,000
N/A
Worker’s Compensation
•Licensor shall be named as additional insured.
•The insurer must be authorized to write insurance in the state where the Premises is located.
•Proceeds of policies shall be made payable to “Treasurer of the United States”.
•Each policy of insurance covering bodily injuries and third party property damage shall contain an
endorsement waiving the insurer’s right of subrogation against the United States of America.
•No cancellation, reduction in amount, or material change in coverage shall be effective until at least sixty (60)
days after receipt by the Licensor of written notice.
•Notwithstanding the foregoing, any cancellation of insurance coverage based on nonpayment of the premium
shall be effective only upon thirty (30) days’ written notice to the Licensor.
•The Licensee shall provide proof of insurance to the Licensor throughout the term of this License.
The Licensee will not be allowed entry on the Premises until it first delivers a certificate or certificates of required
insurance to the Licensor.
10.DAMAGE TO THE PREMISES.
a.In the event of damage, including damage by contamination, to any Government property by the Licensee, its
officers, agents, servants, employees, or invitees, the Licensee, at the election of the Licensor, shall promptly repair,
replace, or make monetary compensation for the repair or replacement of that property to the satisfaction of the
Licensor. That obligation includes any damage discovered from the physical condition and environmental condition
inspections notwithstanding the expiration or earlier termination or revocation of this License.
b.In the event that any item or part of the Premises shall require repair, rebuilding or replacement (collectively,
“repair”) resulting from loss or damage, the risk of which is assumed under this License, the Licensee shall promptly
give notice to the Licensor and, to the extent of its liability as provided in this paragraph, shall either compensate the
Licensor for any loss or damage within thirty (30) days of receipt of a statement, or repair the lost or damaged item or
items of the Premises, as the Licensor may elect. If the cost of repair exceeds the liability of the Licensee for any loss
or damage, the Licensee shall effect the repair if required to do so by the Licensor, and the excess of cost shall be
reimbursed to the Licensee by the Licensor within thirty (30) days of receipt of a statement provided that
appropriations are available for that purpose. In the event the Licensee shall have effected any repair that the
Licensee is required to effect, the Licensor shall direct payment to the Licensee of so much of the proceeds of any
FILE NO: N/A
LICENSE (CONTRACT) NO: N4769219RP19P07
EXHIBIT “B”
GENERAL PROVISIONS TO LICENSE FOR NON-FEDERAL USE OF REAL PROPERTY
(BRAC) Version: 7 Oct 2015
Page 3 of 4
insurance carried by the Licensee and made available to the Licensor on account of loss of or damage to any item or
part of the Premises that may be necessary to enable the Licensee to effect the repair. In the event the Licensee shall
not have been required to effect the repair, and the insurance proceeds allocable to the loss or damage that has created
the need for the repair have been paid to the Licensee, the Licensee shall promptly refund to the Licensor the amount
of the proceeds.
11.OFFICIALS NOT TO BENEFIT. No member of, or Delegate to Congress, or Resident Commissioner shall be
admitted to any share or part of this License or to any benefit that may arise from it; but this provision shall not be
construed to extend to this License if made with a corporation for its general benefit.
12.COVENANT AGAINST CONTINGENT FEES. The Licensee warrants that it has not employed any person to
solicit or obtain this License upon any agreement for a commission, percentage, brokerage or contingent fee. Breach
of this warranty shall give the Licensor the right to annul this License or in its discretion to recover from the Licensee
the amount of that commission, percentage, brokerage or contingent fee in addition to the consideration for this
license. This warranty shall not apply to commissions payable by the Licensee upon contracts or sales obtained or
made through bona fide established commercial or selling agencies maintained by the Licensee for the purpose of
acquiring business.
13.NON-DISCRIMINATION. In connection with the performance of work under this License, the Licensee agrees
not to discriminate against any employee or applicant for employment because of race, religion, color, sex, sexual
orientation, gender identity, or national origin. Non-discrimination shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of
pay or other forms of compensation; and selection for training, including apprenticeship. The Licensee agrees to post
in conspicuous places available for employees and applicants for employment, notices to be provided by the Licensor
setting forth the provisions of the nondiscrimination clause. The Licensee further agrees to insert the foregoing
provision in all subcontracts for work under this License, except subcontracts for standard commercial supplies or raw
materials.
14.APPLICABLE RULES AND REGULATIONS.
a.All activities authorized under this License shall be subject to rules and regulations regarding supervision or
otherwise, that may, from time to time, be prescribed by the local representative of the Licensor.
b.Upon request, the Licensee shall submit to the Licensor evidence of compliance with local, state, and Federal
environmental laws and regulations.
15.FEDERAL FUNDS. This License does not obligate the Licensor to expend any appropriated funds. Nothing in this
License is intended or should be interpreted to require any obligation or expenditure of funds in violation of the Anti-
Deficiency Act (31 U.S.C. § 1341).
16.STORAGE OF TOXIC OR HAZARDOUS CHEMICALS. Storage, treatment, or disposal of toxic or hazardous
materials on the Premises is prohibited except as authorized by the Licensor in accordance with 10 U.S.C. § 2692.
Any hazardous materials that the Licensor authorizes the storage, treatment, or disposal of in connection with the
use of the Premises shall be identified on a Hazardous Materials List and made a part of this License. Any such
approved storage, treatment, or disposal of toxic or hazardous material by Licensee on the Premises shall be strictly
limited to that material required or generated in connection with the authorized and compatible use of the Premises and
shall be conducted in a manner consistent with the best interest of national defense as determined by the Secretary of the
Navy and applicable law and regulations. As and to the extent caused by or attributable to the Licensee, Licensee shall
have continued financial and environmental responsibility or liability for any and all direct or indirect consequences of
the storage, treatment, or disposal of toxic or hazardous material within the Premises. Licensee will manage, control
and dispose of its hazardous waste and hazardous materials in accordance with Federal, state, and local laws. In
addition, Licensee shall implement the environmental requirements of applicable facility plans including but not
limited to Spill Plans, Emergency Response Plans, and Hazardous Waste Management Plans. In the event the
FILE NO: N/A
LICENSE (CONTRACT) NO: N4769219RP19P07
EXHIBIT “B”
GENERAL PROVISIONS TO LICENSE FOR NON-FEDERAL USE OF REAL PROPERTY
(BRAC) Version: 7 Oct 2015
Page 4 of 4
Licensor approves the storage, treatment, or disposal of toxic or hazardous materials, the Licensee shall obtain
insurance or post a bond in an amount sufficient to cover possible cleanup costs.
17.ENVIRONMENTAL CONDITION OF PREMISES. Exhibit “C”, Environmental Condition of Property, sets
forth the existing environmental condition of the Premises as represented by a baseline survey conducted by the
Licensor.
Licensee is hereby made aware of the notifications contained in Exhibit “C” and shall comply with all restrictions set
forth therein.
18. JOINT INSPECTION AND INVENTORY REPORT (NON-ENVIRONMENTAL). A Joint Inspection and
Inventory Report (JIIR) has been conducted by representatives of the Licensor and the Licensee documenting the
condition of the Premises. The report is attached to this License and made a part hereof as Exhibit “D”. The
Premises shall be delivered to the Licensee on an "As Is, Where Is" basis, and, as such, Licensor makes no warranty
relative to the Premises as to its usability generally or as to its fitness for any particular purpose. Any safety and/or
health hazards identified and listed as such in the JIIR shall be corrected at the Licensee’s expense prior to use and
occupancy of the relevant portion of the Premises. Such safety and/or health hazards shall be limited to those
identified in the JIIR. In the event this License is terminated and the parties have not agreed to enter into a new
License, or another agreement, Licensee shall return the Premises to the Licensor in the same condition in which it
was received, reasonable wear and tear and Acts of God excepted. Licensee may, at its expense and with prior
written approval of the Licensor: (a) replace any personal property with personal property of like kind and utility, (b)
replace any personal property in a good and workmanlike manner, and (c) dispose of any worn out, obsolete or non-
functioning personal property, in accordance with applicable laws and regulations. Licensor shall not unreasonably
withhold or delay granting its approval to Licensee’s request for such actions.
19.ADMINISTRATIVE COSTS. At the termination or expiration of this License, at the Licensor’s discretion, Licensee
shall be responsible for administrative costs associated with completing a final inspection of the premises and updating
the Environmental Condition of Property.
20.NOTICES. Correspondence concerning this License shall be provided to both the Local Representative identified in
Block 6a. and the Real Estate Contracting Officer identified in Block 10.
21.STATEMENT OF COMPLIANCE. Pursuant 10 U.S.C. § 2662:
a.This license is not subject to the requirements of this section; or,
b.This license is subject to the requirements of this section and said requirements have been met.
22.ADDITIONS, MODIFICATIONS AND DELETIONS. Prior to the execution of this License, the following
provisions were added, modified or deleted:
Provisions 1, 17, 18, 19 and 21b have been deleted and or modified.
N4769219RP19P07
1
Special Provisions Exhibit “C”
a.Licensee understands they have non-exclusive use of the Licensed Premises and
must coordinate usage of the Licensed Premises with all other licensed entites.
Licensee shall maintain and communicate a monthly training schedule that identifies
dates of intended use and access. This schedule shall indicate the type of training
involved and estimate number of personnel that will attend the training event.
Licensee is hereby informed that portions of the road infrastructure are subject to a
License with the City of Concord and close coordination with the City to deconflict the
research development purpose of the City License is required. By the 1st of every
month, the Licensee shall notify each of the following entities of the training schedule
anticipated for the next 60 days:
Navy Notification POCs:
Sofia Loomis– (619) 524-5259, sofia.g.loomis@navy.mil
Glen Nelson– (415) 743-4703, (510) 224-0566, glen.nelson.ctr@navy.mil
MOTCO Notification POCs:
Glen Nelson– (415) 743-4703, (510) 224-0566, glen.nelson.ctr@navy.mil
City of Concord Notification POC:
b.No overnight occupancy is permitted.
c.Licensee shall ensure that the Licensed Premises will be clean of debris and
trash at the end of the use of the Licensed Premises, to the satisfaction of the
Government, and will keep the Licensed Premises clean and orderly on a daily basis.
Non-compliance with this provision may be the basis for License termination or
revocation of future request.
d.No fueling will be authorized within the Licensed Premises.
e.Sublicensing is authorized. See Special Provision "z" for Sublicensing requirements.
f.Licensee will not block the Licensor, its contractors or other Licensees from the Licensed
Premises.
g.Unless specifically authorized in Section 5 of Page 1 of the License, all vehicles traversing
the
property the Licensee will remain on paved roads on the Licensed Premises.
h.Government shall have no responsibility for the protection and safeguarding of any
personal vehicles or any other personal property brought onto Naval Weapons Station
Seal Beach, Detachment Concord, in connection with this License.
Daniel Guido- (925) 646-4461, dguid001@so.cccounty.us
Pamela Laperchia– (925) 671-3001, pamela.laperchia@cityofconcord.org
Contra Costa County POCs:
N4769219RP19P07
2
i.Signage, other than directional signs, is prohibited. Directional signs must be
freestanding or located on existing poles and must be removed after the conclusion of
the License term.
j.Licensee may not conduct operations that would interfere or otherwise restrict
environmental cleanup or restoration actions by the Government, the US EPA, State
environmental regulators, or their contractors. In the event of any conflict,
environmental cleanup, restoration, or testing activities by these parties shall take
priority over Licensee’s use of the Licensed Premises.
k.Government’s rights under this License specifically include the right for Government
officials to inspect, upon reasonable notice, the Licensed Premises for compliance with
environmental, safety, and occupational health laws and regulations, whether or not the
Government is responsible for enforcing them. Such inspections shall not interfere with
Licensee’s activities unless immediate entry is required for safety or security reasons or
in the event of an emergency. Such inspections are without prejudice to the right of duly
constituted enforcement officials to make such inspections. Licensee shall have no
claim on account of any entries against the United States or any officer, agent,
employee, contractor or subcontractor thereof.
l.Licensee shall not use groundwater and shall not disturb or cause to be disturbed
Government groundwater monitoring wells and equipment. Licensee shall not conduct
any subsurface excavation, digging, drilling, or other disturbance of the surface at the
Licensed Premises.
m.Access to Installation Restoration Program sites, Military Munitions Response
Program sites, wetlands, archeological sites, areas with archeological potential, areas
that support Federally listed endangered/threatened species, areas utilized by other
Federal or DoD entities, and areas utilized by other licensees, lessees, or other
agreements are prohibited.
n.In the event that archaeological materials (e.g., shell, wood, bone, or stone artifacts)
or human remains are found or suspected during operations, the Licensee shall stop
training in the area of the discovery, secure the site, and notify the Government as soon
as practicable, but no longer than 24 hours after the discovery. The Licensee shall not
proceed with training until the Government has the opportunity to evaluate the find, and
the Government gives the Licensee direction to resume training.
o.Licensee will at all times during the use of this License promptly observe and comply,
at its sole cost and expense, with the provisions of all applicable Federal, State, and
local laws, regulations, and standards concerning environmental quality and pollution
control and abatement. Licensee covenants that it will not generate, use, or store
hazardous substances or hazardous waste on the Licensed Premises. Licensee shall
promptly notify the Government and supply copies of any notices, reports,
correspondence, and submissions made by Licensee to any Federal, State, or local
authority, or received by Licensee from said authority, concerning environmental
N4769219RP19P07
3
matters or hazardous substances or hazardous waste on, about, or pertaining to the
Licensed Premises.
p.Licensee is prohibited from using the Licensed Premises for the treatment or
disposal of toxic or hazardous materials, which includes material of a flammable or
pyrotechnic nature. No smoking is permitted within the Licensed Premises.
q.No notice, order, direction, determination, requirement, consent or approval under
this License shall be of any affect unless it is in writing and signed by the Parties to this
License.
r.Still photography or filming is prohibited unless otherwise requested in writing by the
Licensee and permission is authorized in writing by the Government, and only with strict
observation of any additional precaution or procedure the Government may specify.
s.Licensee is responsible for ensuring that the buildings are properly secure upon
leaving the Licensed Premises each day during the term of the License. Licensee shall
be required to pay for the repair or replacement of any structural damage (e.g.,
windows, walls, doors, floors) to the Licensed Premises caused from the training or
vandalism.
t.No hazardous materials or explosives are authorized within the Licensed Premises.
No chemicals, pyrotechnics, flame, heat, smoke, paint, etc., will be utilized by the
Licensee. All training will be simulated and no chemical hardware devices will
be utilized. LIVE MUNITION TRAINING IS STRICTLY PROHIBITED.
u.Notification is hereby given that the buildings authorized for use for training
purposes at the former Concord Naval Weapons Station may contain asbestos. Your
agency’s Industrial Hygiene Specialist may coordinate access to verify the presence of
friable asbestos. All posted signs stating limited or prohibited access due to asbestos
must be followed. Information regarding asbestos is hereby attached as Attachment “A”
to these Special Provisions (Fact Sheet July 2003; “What is Asbestos?” – 3 pages) and
made part of this License agreement with the Department of the Navy. If you have any
questions, please call the CSO (as cited in paragraph a. of these Special Provisions).
v.The Licensed Premises are delivered to the Licensee "AS IS, WHERE IS", and, as
such, the Government makes no warranty as to such facilities and property either as to
their usability generally or as to their fitness for any particular purpose. At the
termination of this License, Licensee shall turn over to the Government the Licensed
Premises in the same, or as good a condition in which they were received, reasonable
wear and tear excepted.
w.Notice is hereby given that the Government is no longer maintaining the property at
the level of an operational Navy base and safety hazards may be present. The Navy
has not inspected the building and Licensee assumes any and all risk from its use.
N4769219RP19P07
4
x.LICENSEE ACKNOWLEDGES THAT LICENSEE AND ITS INVITEES ARE
ENTERING THE LICENSED PREMISES AT THEIR OWN RISK AND LICENSEE
EXPRESSLY INDEMNIFIES AND HOLDS THE LICENSOR HARMLESS FOR ANY
DAMAMGE OR HARM TO LICENSEE AND ITS INVITEES RESULTING FROM USE
OF THE LICENSED PREMISES. LICENSEE ACKNOWLEDGES THAT IT HAS
PROVIDED EACH INVITEE WITH A COMPLETE COPY OF THIS LICENSE AND HAS
PERSONALLY ADVISED EACH INVITEE OF THE RISKS ASSOCIATED WITH USE
OF THE LICENSED PREMISES, INCLUDING BUT NOT LIMITED TO THOSE RISKS
RELATED TO CONTACT WITH UNEXPLODED ORDNANCE. SHOULD THE
LICENSEE ENCOUNTER ANY METALLIC OBJECTS, IT SHALL IMMEDIATELY
CEASE ALL ACTIVITY AND CONTACT THE CSO POINT OF CONTACT.
y. Law enforcement agencies that use canine units during their training must pick up dog
waste and dispose in a proper manner upon leaving the Licensed Premises.
z.Licensee may sublicense to entities without Government approval on the basis that all
License terms and conditions will be provided to Sublicensee. Licensee shall be responsible
for retaining documentation (sublicense, permits, etc.) related to Sublicensee use.
Sublicensees shall be provided a copy of the entire License, including Asbestos fact sheet
(Attachment "A").
aa. Licensee acknowledges that planned training events may be cancelled at the request
of the Licensor for reasons including but not limited to public events, access requests in
support of the Navy environmental program, Navy response actions, etc.
bb. Fire Training Equipment (Hazardous Substance Exclusion) Licensee shall be
authorized to use its personal equipment (fire box training simulator) on the Licensed
Premises on the basis that Licensee shall have obtained any and all necessary approvals
to comply with local, state, and federal air emission regulations. Licensee shall retain a
copy of all BAAQMD approvals granted in connection with its use of the premises.
Licensee shall provide copies to the Licensor upon request.
cc. In order to alleviate public concerns of an actual fire, Licensee shall operate
equipment away from City of Concord Golf Course and as far away from Highway 4 as
possible.
dd. In order to assist the City of Concord in handling concerned resident phone calls,
LICENSEE SHALL PROVIDE NO LESS THAN 48 HOUR NOTICE TO THE CITY OF
CONCORD POC WHEN LICENSEE INTENDS TO USE FIRE TRAINING EQUIPMENT.
ee. Licensee acknowledges that one building (IA-7) within the Licensed Premises has
been Licensed to the City of Concord for use by its sublicensee for storage of vehicles
and is hereby excluded from this License and is not a component of the Licensed
Premises. Licensee shall not conduct training activities directly adjacent to IA-7 and shall
not block or hinder the City of Concord (and its assigns) from entering IA-7.
ff. Licensee is authorized to operate a new burn simulator within the Contra Costa
County Fire Protection District training area which will be conveyed in the Public Benefit
Conveyance to Licensee. The new burn simulator is a series of sea containers
attached together on the proposed asphalt parking lot area by the locomotive shop, as
shown in Exhibit "D". The Licensee shall comply with all local, state and federal laws
and regulations for the operation of the new and existing burn simulators.
LICENSEE ACKNOWLEDGMENT:
__________________________
Licensee
_______________________
Date
5
N4769219RP19P07
gg. Licensee accepts responsibility for the disposal and cleanup of any hazardous
materials generated by the burn simulator and/or training. Licensee will ensure parcel is
cleaned of all hazardous materials at time of transfer. If Licensee has any questions
regarding what is authorized to be used onsite, please contact CSO and Navy
Representative prior to activity.
hh. The failure of Licensor to enforce any provision of this License shall not be
construed as waiver of that or any other provision herein.
jj. In the event of conflict with the General Provisions of the License, the Special
Provisions shall prevail and override the General Provisions.
ii. Licensee shall have the right to self-insure. In the event that Licensee does self-insure,
Licensee shall provide written evidence of such self-insurance to Licensor, and shall include
the Licensor as additional insured under such self-insurance coverage as described in
General Provision 9. If Licensee does not self-insure, then, during the entire term of this
Agreement, Licensee shall provide and maintain, in full force and effect at all times, insurance
policies meeting the requirements described in General Provision 9, unless otherwise
expressed in writing by the Licensor.
Burn Simulator
Location
Exhibit D: Burn Simulator
N4769219RP19P07
Exhibit D: Burn Simulator
N4769219RP19P07
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a purchase contract with Golden State
Fire Apparatus, Inc., in an amount not to exceed $390,000 for the purchase of a Type 1 Tactical Water
Tender for fire suppression.
FISCAL IMPACT:
This apparatus will be purchased with State Homeland Security Grant Program (SHSGP) funds. The Contra
Costa County Fire Protection District (District) was selected to receive an award in the amount of $375,000.
The total project, including a $15,000 contingency is $390,000. If need the $15,000 contingency will come
from a District restricted capital fund.
BACKGROUND:
In 2017, the Contra Costa County Fire Protection District (District) applied to the State Homeland Security
Grant Program for the purchase of water tender. This application was approved and the District recently
received formal spending authority from the Contra Costa County Sheriff, Office of Emergency Services.
The District has identified a vehicle meeting our specifications and selected a vendor using
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 04/09/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Diane Burgis, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Aaron McAlister, Assistant Fire
Chief 925-941-3300 x1103
I hereby certify that this is a true and correct copy of an action taken and entered on the
minutes of the Board of Supervisors on the date shown.
ATTESTED: April 9, 2019
David J. Twa, County Administrator and Clerk of the Board of
Supervisors
By: Jami Napier , Deputy
cc:
C.2
To:Contra Costa County Fire Protection District Board of Directors
From:Lewis T. Broschard, III, Chief, Contra Costa Fire Protection District
Date:April 9, 2019
Contra
Costa
County
Subject:Purchase Contract for Type 1 Tactical Water Tender
BACKGROUND: (CONT'D)
the Houston Galveston Area Council of Governments (HGAC) Cooperative Purchasing Program. Water
tenders are used to supply large volumes of water, typically to areas without fire hydrants. The most
common application for this specialty equipment is in rural areas during wildland fire events. Water tenders
may also be used to deliver large amounts of water to highways, airports, hazardous materials incidents and
industrial fires. The District currently owns one water tender that is in excess of 20 years of age. This older
vehicle has exceeded its anticipated life span. In 2018, the District was awarded a separate FEMA
Assistance to Firefighters Grant for the purchase a water tender.
This purchase will be the second grant-funded water tender in the fleet. Each water tender will be
strategically located to provide ideal coverage. The two units will be identical.
CONSEQUENCE OF NEGATIVE ACTION:
The Fire District would not be able to take advantage of this funding opportunity and would have to identify
another source for funding this project.
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Fire Chief, to execute a purchase
order with TriTech Software Systems, in an amount not to exceed $230,000, for the continued annual
maintenance of the Contra Costa County Fire Protection District's 911 Computer Aided Dispatch system for
the period May 1, 2019, through April 30, 2020.
FISCAL IMPACT:
Budgeted; 100% CCCFPD EMS Transport Fund
BACKGROUND:
The Contra Costa Regional Fire Communications Center provides emergency medical, fire, and rescue
dispatch services for the Contra Costa County Fire Protection District (District) and six other neighboring
agencies within Contra Costa County using a 911 CAD system. The District's 911 CAD system provider is
TriTech Software Systems. The District entered into a Software Support Agreement with TriTech Software
Systems on February 3, 2004. This purchase order allows the District to make a payment to Tritech, in
accordance with the Software Support Agreement, for the cost of software support, maintenance, and
upgrades for the 911 CAD system for the period May 1, 2019, through April 30, 2020.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 04/09/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Diane Burgis, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Ken Crawley, IS Manager
925-941-3300 x1310
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes
of the Board of Supervisors on the date shown.
ATTESTED: April 9, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Jami Napier , Deputy
cc:
C.3
To:Contra Costa County Fire Protection District Board of Directors
From:Lewis T. Broschard, III, Chief, Contra Costa Fire Protection District
Date:April 9, 2019
Contra
Costa
County
Subject:Purchase Order with TriTech Software Systems for Computer Aided Dispatch (CAD) System
CONSEQUENCE OF NEGATIVE ACTION:
The District will not continue to receive support, maintenance, and upgrades for this mission critical system.
CLERK'S ADDENDUM
Meeting adjourned at 1:35 p.m.