HomeMy WebLinkAboutMINUTES - 03312009 - C.64RECOMMENDATION(S):
APPROVE and AUTHORIZE the County Clerk-Recorder, or designee, to execute a contract amendment with Pitney
Bowes, effective April 1, 2009, to increase the payment limit by $33,223 to a new payment limit of $691,019, to
upgrade to the Olympus Relia-Vote System, with no change to the original contract term of Decemeber 19, 2006
through December 31, 2011.
FISCAL IMPACT:
No fiscal impact. Reimburseable under the Help America Vote Act (HAVA) of 2002, and the Secretary of State has
been asked for preauthorization, or may be billed to the State as part of the cists incurred for the May 19, 2009
Statewide Special Election.
BACKGROUND:
The Wave II upgrade to the Pitney Bowes Olympus Relia-Vote System is needed to provide for accurate and timely
handling of vote by mail ballots as required by law and Uniform Vote Counting Procedures, including return
identification envelope signature verification prior to opening and removal of the ballot; and sorting of ballots for
tabulation by precinct for the May 19, 2009 Statewide Special Statewide Election and any future elections called with
a ballot return period which overlaps another election.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 03/31/2009 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYES 5 NOES ____
ABSENT ____ ABSTAIN ____
RECUSE ____
Contact: Candy Lopez, 335-7808
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of
the Board of Supervisors on the date shown.
ATTESTED: March 31, 2009
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Celicia Nelson, Deputy
cc: Candy Lopez, Debi Cooper
C.64
To:Board of Supervisors
From:Stephen L. Weir, Clerk-Recorder
Date:March 31, 2009
Contra
Costa
County
Subject:Contract - Payable Amendment - Pitney-BowesOlympus Relia-Vote
System
CONSEQUENCE OF NEGATIVE ACTION:
The Wave II upgrade to the Pitney-Bowes Relia-Vote System cannot be completed in time to assist in the accurate
and timely processing of vote by mail ballots for the May 19, 2009 Statewide Special Election, which overlaps the
return period for another local election called prior to the statewide election for an established election date in early
May. Installing the upgrade at a future date may not be reimbursable.