HomeMy WebLinkAboutMINUTES - 03192019 -CALENDAR FOR THE BOARD OF SUPERVISORS
CONTRA COSTA COUNTY
AND FOR SPECIAL DISTRICTS, AGENCIES, AND AUTHORITIES GOVERNED BY THE BOARD
BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET
MARTINEZ, CALIFORNIA 94553-1229
JOHN GIOIA, CHAIR, 1ST DISTRICT
CANDACE ANDERSEN, VICE CHAIR, 2ND DISTRICT
DIANE BURGIS, 3RD DISTRICT
KAREN MITCHOFF, 4TH DISTRICT
FEDERAL D. GLOVER, 5TH DISTRICT
DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 335-1900
PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA,
MAY BE LIMITED TO TWO (2) MINUTES.
A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR.
The Board of Supervisors respects your time, and every attempt is made to accurately estimate when an item may be heard by the Board. All times specified for
items on the Board of Supervisors agenda are approximate. Items may be heard later than indicated depending on the business of the day. Your patience is
appreciated.
ANNOTATED AGENDA & MINUTES
March 19, 2019
9:00 A.M. Convene and announce adjournment to closed session in Room 101.
Closed Session
A. CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code § 54957.6)
1. Agency Negotiators: David Twa and Richard Bolanos.
Employee Organizations: Public Employees Union, Local 1; AFSCME Locals 512 and 2700; California Nurses
Assn.; SEIU Locals 1021 and 2015; District Attorney Investigators’ Assn.; Deputy Sheriffs Assn.; United Prof.
Firefighters I.A.F.F., Local 1230; Physicians’ & Dentists’ Org. of Contra Costa; Western Council of Engineers;
United Chief Officers Assn.; Contra Costa County Defenders Assn.; Contra Costa County Deputy District
Attorneys’ Assn.; Prof. & Tech. Engineers IFPTE, Local 21; and Teamsters Local 856.
2. Agency Negotiators: David Twa.
Unrepresented Employees: All unrepresented employees.
B. CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION (Gov. Code § 54956.9(d)(1))
Carlos Francies (Deceased) v. Contra Costa County, WCAB Nos. ADJ10317690; ADJ103759421.
C. CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Gov. Code, § 54956.9(d)(2): one potential case.
9:30 A.M. Call to order and opening ceremonies.
Inspirational Thought- "Each time a woman stands up for herself, without knowing it possibly, without claiming
it, she stands up for all women." ~ Maya Angelou
Present: John Gioia, District I Supervisor; Candace Andersen, District II Supervisor; Federal D. Glover, District V Supervisor
Absent: Diane Burgis, District III Supervisor; Karen Mitchoff, District IV Supervisor
March 19, 2019 Contra Costa BOS minutes 1
Absent: Diane Burgis, District III Supervisor; Karen Mitchoff, District IV Supervisor
Staff Present:David Twa, County Administrator
CONSIDER CONSENT ITEMS (Items listed as C.1 through C.61 on the following agenda) – Items are subject
to removal from Consent Calendar by request of any Supervisor or on request for discussion by a member of the
public. Items removed from the Consent Calendar will be considered with the Discussion Items.
C.46 pulled to be relisted on a future date.
C.17 & C.23 adopted under D.1
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
PRESENTATIONS (5 Minutes Each)
PRESENTATION recognizing March 2019 as Prescription Drug Awareness Month in Contra Costa
County. (Supervisor Andersen)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District IV Supervisor
Karen Mitchoff, District V Supervisor Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT)
PRESENTATION congratulating 2017-2018 Contra Costa County Food Safety Excellence Award
Recipients. (Marilyn Underwood, Director of Environmental Health)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District IV Supervisor
Karen Mitchoff, District V Supervisor Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT)
PRESENTATION declaring March 2019 American Red Cross Month. (Supervisor Gioia)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District IV Supervisor
Karen Mitchoff, District V Supervisor Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT)
DISCUSSION ITEMS
D. 1 CONSIDER Consent Items previously removed.
Consent items C.17 & C.23 adopted.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District IV Supervisor
Karen Mitchoff, District V Supervisor Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT)
D. 2 PUBLIC COMMENT (2 Minutes/Speaker)
Public speakers: Ali Saidi, Rita Barouch
D.3 CONSIDER approving and authorizing the Chair of the Board to execute a Joint Exercise of Powers
March 19, 2019 Contra Costa BOS minutes 2
D.3 CONSIDER approving and authorizing the Chair of the Board to execute a Joint Exercise of Powers
Agreement, making the County a member of the CalSAWS Consortium formed to coordinate the
administration of a new statewide public assistance case management system; APPOINT the Employment
and Human Services Director as the County representative to the CalSAWS Consortium; AUTHORIZE
the Director to execute a memorandum of understanding regarding implementation and administration of
the system, subject to approval of both agreements by the County Administrator and approval as to form by
County Counsel. (Kathy Gallagher, Employment and Human Services Director)
Adopted as presented.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District IV Supervisor
Karen Mitchoff, District V Supervisor Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT)
D.4 HEARING on the Appeal of the Notice and Order to Abate for property located at 4049 Camino
Vinedo, Martinez, California. (Jason Crapo, Conservation and Development Department)
Opened public hearing, received oral and written testimony and other evidence from the County Abatement Officer and the
property owner.
Closed the hearing.
Founds the facts set forth below are true.
Affirmed the County Abatement Officer's determination in the Notice and Order to Abate.
Ordered the property owner to abate the public nuisance by doing all of the following within thirty (30) days of the mailing of
the Board's decision:
a. Vacate the substandard building; and
b. Remove the junk, debris, garbage, rodent harborages, and combustible material from the exterior of the substandard
building and premises; and
c. Either obtain the appropriate building permits for the substandard building and an approved final inspection or;
d. Vacate and demolish the building and remove all debris from property. A permit is required to be obtained from this
Department prior to the demolition of the structure.
Directed the County Abatement Officer to vacate and demolish the sub-standard structure and remove all debris from the
property and charge the cost of the work and all administrative costs to the property owner, if the property owner does not
comply with the Board’s order to abate the public nuisance.
Directed the County Abatement Officer to send the Board's decision by first-class mail to the property owner and to each party
appearing at this hearing, and to file the Board's decision with the Clerk of the Board of Supervisor.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District IV Supervisor
Karen Mitchoff, District V Supervisor Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT)
D. 5 CONSIDER reports of Board members.
Closed Session
ADJOURN
Meeting adjourned at 11:58 a.m.
CONSENT ITEMS
Road and Transportation
C. 1 ADOPT Resolution No. 2019/78 accepting as complete the contracted work performed by Gruendl,
Inc. (dba Ray’s Electric), for the Tice Valley Linear Park Project, as recommended by the Public Works
Director, Walnut Creek area. (57% Measure WW Park Bond Funds, 22% Local Road Funds, and 21%
South Walnut Creek Area of Benefit Funds)
March 19, 2019 Contra Costa BOS minutes 3
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 2 RESCIND Board Order C.6 approved on August 7, 2018, and APPROVE and AUTHORIZE the
Public Works Director, or designee, to execute a contract with TRC Engineers, Inc., in an amount not to
exceed $350,000 to provide on-call construction management services for the period March 19, 2019
through July 31, 2021, Countywide. (100% Developer Fees and Local Road, Flood Control, and Airport
Enterprise Funds)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 3 APPROVE the Marsh Creek Road Bridge Replacement Project contingency fund increase of $10,000
for a new contingency fund total of $516,041 and a new payment limit of $5,076,451, effective March 19,
2019, as recommended by the Public Works Director; Clayton area. (89% Federal Highway Bridge
Program Funds and 11% Local Road Funds)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
Special Districts & County Airports
C. 4 APPROVE and AUTHORIZE the Chief Engineer, Contra Costa County Flood Control and Water
Conservation District, or designee, to execute an on-call contract with West Consultants, Inc., in an amount
not to exceed $200,000 to provide on-call professional engineering services relating to fluvial
geomorphology, for the period March 19, 2019 through March 19, 2022, Countywide. (100% Flood
Control District Funds)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 5 APPROVE and AUTHORIZE the Chief Engineer, Contra Costa County Flood Control and Water
Conservation District, or designee, to execute an on-call contract with AECOM Technical Services, Inc., in
an amount not to exceed $400,000 to provide on-call professional engineering services relating to facility
conditions assessment, for the period March 19, 2019 through March 19, 2022, Countywide. (100% Flood
Control District Funds)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 6 APPROVE and AUTHORIZE the Chief Engineer, Contra Costa County Flood Control and Water
March 19, 2019 Contra Costa BOS minutes 4
C. 6 APPROVE and AUTHORIZE the Chief Engineer, Contra Costa County Flood Control and Water
Conservation District, or designee, to execute an on-call contract with GEI Consultants, Inc., in an amount
not to exceed $1,000,000 to provide on-call professional engineering services relating to facility conditions
assessment, for the period March 19, 2019 through March 19, 2022, Countywide. (100% Flood Control
District Funds)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 7 APPROVE and AUTHORIZE the Chief Engineer, Contra Costa County Flood Control and Water
Conservation District, or designee, to execute an on-call contract with Moffatt and Nichol in an amount not
to exceed $400,000 to provide on-call professional engineering services relating to facility conditions
assessment, for the period March 19, 2019 through March 19, 2022, Countywide. (100% Flood Control
District Funds)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 8 APPROVE and AUTHORIZE the Chief Engineer, Contra Costa County Flood Control and Water
Conservation District, or designee, to execute an on-call contract with Wood Rodgers, Inc., in an amount
not to exceed $500,000 to provide on-call professional engineering services relating to facility conditions
assessment, for the period March 19, 2019 through March 19, 2022, Countywide. (100% Flood Control
District Funds)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
Claims, Collections & Litigation
C. 9 DENY claims filed by Randall Archuleta, Jennifer Ebert, Brian Hofer, Johnathan Hofer, and Kathleen
Martinez. DENY amended claim filed by Ellen Langlois.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
Statutory Actions
C. 10 ACCEPT Board members meeting reports for February 2019.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
March 19, 2019 Contra Costa BOS minutes 5
Honors & Proclamations
C. 11 ADOPT Resolution No. 2019/55 recognizing March as Prescription Drug Awareness Month in
Contra Costa County, as recommended by Supervisor Andersen.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 12 ADOPT Resolution No. 2019/80 recognizing Barb Smaker on the occasion of her retirement after 20
years of service with Contra Costa County, as recommended by the Public Works Director. (No fiscal
impact)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 13 ADOPT Resolution No 2019/82 congratulating the 2017-18 Contra Costa County Food Safety
Excellence Award Recipients, as recommended by the Health Services Director.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 14 ADOPT Resolution No. 2019/86 honoring Robert Sewell on the occasion of his retirement after
nearly 40 years with Plumbers and Steamfitters Local 159, as recommended by Supervisor Gioia.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 15 ADOPT Resolution No. 2019/88 declaring March 2019 American Red Cross Month, as
recommended by Supervisor Gioia.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 16 ADOPT Resolution No. 2019/89 recognizing Darien Louie upon her retirement from the East Bay
Economic Development Alliance, as recommended by Supervisor Andersen.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 17 ADOPT Resolution No. 2019/90 recognizing Tanya Drlik upon her retirement from Integrated Pest
Management, as recommended by Supervisor Andersen.
March 19, 2019 Contra Costa BOS minutes 6
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District IV Supervisor
Karen Mitchoff, District V Supervisor Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT)
Ordinances
C. 18 INTRODUCE Ordinance No. 2019-05 amending the County Ordinance Code to exclude from the
Merit System the classification of District Attorney Assistant Chief of Inspectors-Exempt, Waive the
reading, and FIX March 26, 2019 for adoption.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
Appointments & Resignations
C. 19 APPOINT Frank Napoli to the Walnut Creek Local Committee seat on the Advisory Council on
Aging, as recommended by the Employment and Human Services Director.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 20 APPOINT Wendy Mailer to the Member-at-Large #3 seat, Jeffrey Kalin to the Member-at-Large #5
seat, Ella Jones to the Medicate Subscriber seat, and Joan Lautenberger to the Other Provider seat on the
Managed Care Commission, as recommended by the County Administrator.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 21 APPOINT Peter Dahling to the Business #2 Alternate seat on the Hazardous Materials Commission,
as recommended by the Internal Operations Committee.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 22 APPOINT Kimberly McCarl to the Private/Non-Profit Sector 2 seat on the Economic Opportunity
Council, as recommended by the Employment and Human Services Director.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
Appropriation Adjustments
March 19, 2019 Contra Costa BOS minutes 7
Appropriation Adjustments
C. 23 Sheriff's Office Field Operations Bureau (0255): APPROVE Appropriations and Revenue
Adjustment No. 5058 authorizing new revenue in the Sheriff’s Office (0255) in the amount of $331,000
from the P-6 Centralized Administrative Base (CAB) for the purchase and installation of ALPR
(Automated License Plate Reader) cameras in the Discovery Bay area.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District IV Supervisor
Karen Mitchoff, District V Supervisor Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT)
Personnel Actions
C. 24 ADOPT Position Adjustment Resolution No. 22383 to establish the classification of District Attorney
Assistant Chief of Inspectors-Exempt (unrepresented), allocate it on the Salary Schedule, and add one
District Attorney Assistant Chief of Inspectors-Exempt (unrepresented) position; add one District Attorney
Office Manager (unrepresented) position; cancel one District Attorney Director of Forensic and Technical
Services (unrepresented) position, and cancel one Clerk-Experienced Level (represented) position in the
District Attorney's Office. (Cost Savings)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 25 ADOPT Position Adjustment Resolution No. 22401 to increase the hours of one Librarian
(represented), one Library Assistant-Journey Level (represented), and one Clerk-Experienced Level, each
from part time (20/40) to full time, and cancel one part time (20/40) Clerk-Experienced Level position in
the Library Department. (100% City of Pinole)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
Grants & Contracts
APPROVE and AUTHORIZE execution of agreements between the County and the following agencies for
receipt of fund and/or services:
C. 26 APPROVE and AUTHORIZE the Agricultural Commissioner, or designee, to execute a contract
containing modified indemnification language with East Bay Regional Park District, to pay the County an
amount not to exceed $9,900 to provide ground squirrel control services in various East Bay parks, for the
period January 1 through December 31, 2019.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 27 APPROVE and AUTHORIZE the County Librarian, or designee, to apply for and accept a Collection
March 19, 2019 Contra Costa BOS minutes 8
C. 27 APPROVE and AUTHORIZE the County Librarian, or designee, to apply for and accept a Collection
Preservation Assessment Project grant from the California Preservation Program and California State
Library to provide services for the purpose of planning appropriate care of the library local history
collection pertaining to the county, its cities, and localities. (No County match)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 28 ADOPT Resolution No. 2019/72 approving and authorizing the Sheriff-Coroner, or designee, to enter
into Memorandum of Agreement with the County of Butte for cost recovery associated with the emergency
mutual aid response to the November 2018 California Wildfires, Federal Emergency Disaster Funds,
FEMA-4407-DR. (100% Federal)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 29 ADOPT Resolution No. 2019/71 approving and authorizing the Sheriff-Coroner or designee, to apply
for and accept the Commission on Peace Officer Standards and Training Innovative Grant Program in an
initial amount of $200,000 for training purposes for the period April 1, 2019 through the end of available
funding. (No County match)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
APPROVE and AUTHORIZE execution of agreement between the County and the following parties as
noted for the purchase of equipment and/or services:
C. 30 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with
Anthony Lopresti, O.D. (dba MDI Wellness Center), in an amount not to exceed $325,000 to provide
primary care physician services to Contra Costa Health Plan members for the period April 1, 2019 through
March 31, 2021. (100% Contra Costa Health Plan Enterprise Fund II)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 31 APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Public
Works Director, a purchase order with Air Products Group in an amount not to exceed $400,000 for
heating, ventilation and air conditioning filtration components for the period March 1, 2019 through
February 28, 2022, Countywide. (100% General Fund)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 32
March 19, 2019 Contra Costa BOS minutes 9
C. 32 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with
Arrowhead Towing, Inc., in an amount not to exceed $180,000 for vehicle towing services for the period
February 1, 2019 through January 31, 2022, Countywide. (100% Fleet Internal Service Funds)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 33 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with
Freeman’s Tow Service, Inc., in an amount not to exceed $180,000 for vehicle towing services for the
period February 1, 2019 through January 31, 2022, Countywide. (100% Fleet Internal Service Fund)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 34 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract
deleting indemnification language with Bay Area Therapeutic Radiology & Oncology Associates Medical
Group, Inc. (dba BATROA), in an amount not to exceed $500,000 to provide radiology and oncology
services to Contra Costa Health Plan members for the period April 1, 2019 through March 31, 2021.
(100% Contra Costa Health Plan Enterprise Fund II)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 35 APPROVE clarification of Board action of April 24, 2018 (C.44), which authorized the Health
Services Director to execute a contract with The Leland Stanford Junior University, for participation in a
collaborative to improve perinatal care in California, to reflect the correct payment limit of $20,000 instead
of $10,000. (100% Hospital Enterprise Fund I)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 36 APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a
contract in the amount of $246,000 with Urban Tilth, a nonprofit corporation, to complete the Design
Phase and begin Phase I Construction at the North Richmond Urban Farm, for the period January 1
through December 31, 2019. (100% Park Dedication/Park Impact Fees)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 37 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to issue
Request for Proposals #1167 for Family Caregiver Support Program Services in an amount not to exceed
$550,000 for the period July 1, 2019 through June 30, 2020. (100% Federal)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
March 19, 2019 Contra Costa BOS minutes 10
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 38 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services
Director, a purchase order with GE Medical Systems, Ultrasound & Primary Diagnostics, LLC, in an
amount not to exceed $164,094 for the purchase of an ultrasound system at Contra Costa Regional Medical
Center. (100% Hospital Enterprise Fund I)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 39 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract
amendment effective March 1, 2019 with NAMI Contra Costa, to increase the payment limit by $63,000 to
a new payment limit of $663,000 to provide additional support services for families effected by mental
illness for the Family Volunteer Network Program for the period July 1, 2018 through June 30, 2019, with
no change to the six-month automatic extension payment limit of $300,000 through December 31, 2019.
(100% Mental Health Services Act)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 40 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services
Director, a purchase order amendment with Avella of Deer Valley, Inc., to extend the term through May
31, 2019 and increase the payment limit by $1,500,000 to a new payment limit of $3,500,000 for the
compounding of chemotherapy regimens for the Contra Costa Regional Medical Center. (100% Hospital
Enterprise Fund I)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 41 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with
Ride Roundtrip, Inc., in an amount not to exceed $800,000 for hosted software portal services for
transportation coordination, scheduling, and dispatch of Medi-Cal patients for the period January 1, 2019
through December 31, 2020. (100% State)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 42 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract
amendment effective March 1, 2019 with United Family Care, LLC (dba Family Courtyard), to decrease
the payment limit by $116,224 to a new payment limit of $351,232 to provide augmented board and care
services to a reduced number of clients for the period December 1, 2018 through November 30, 2019.
(100% Mental Health Realignment)
March 19, 2019 Contra Costa BOS minutes 11
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 43 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract
amendment effective March 15, 2019 with Meals on Wheels and Senior Outreach Services, to increase the
payment limit by $28,277 to a new payment limit of $493,239 for additional home delivered meal services
for the period July 1, 2018 through June 30, 2019; and to increase the automatic extension payment limit
by $7,070 to a new payment limit of $123,310 through September 30, 2019. (100% Title III-C2 of the
Older Americans Act of 1965 funding)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 44 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services
Director, a purchase order amendment with Central Ad Mixture Pharmacy Services, Inc., to increase the
payment limit by $150,000 to a new payment limit of $650,000 for additional compounding of nutrition
intravenous solutions, with no change to the termination date of March 31, 2020. (100% Hospital
Enterprise Fund I)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 45 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Chief Information
Officer, Department of Information Technology, a purchase order with Presidio Networked Solutions
Group, LLC., in an amount not to exceed $107,000 for the acquisition of Cisco Network Appliances and
associated technical support; Countywide. (100% Department user fees)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 46 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the on behalf of the
Chief Information Officer, Department of Information Technology, a purchase order with Insight in an
amount not to exceed $1,840,705 for a Microsoft volume licensing enterprise enrollment renewal for the
period May 1, 2019 through April 30, 2022. (100% Department user fees)
Pulled to be listed at a future date.
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 47 APPROVE and AUTHORIZE the County Administrator, or designee, to execute a contract with
Milliman, Inc. in an amount not to exceed $400,000 for actuarial services for the period March 20, 2019
through June 30, 2022, as recommended by the County Administrator. (100% Benefits Administration
Charges)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
March 19, 2019 Contra Costa BOS minutes 12
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 48 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Chief Information
Officer, Department of Information Technology, a purchase order with CA, Inc., in an amount not to
exceed $398,760 and an order form for the renewal of software licenses and maintenance for the County
Property Tax, Finance, and Law and Justice Information systems for the period March 31, 2019 through
March 30, 2022. (100% User Fees)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
Other Actions
C. 49 Acting as the Governing Board of the WCCHD (West Contra Costa Healthcare District) Financing
Corporation II, ADOPT Resolution No. 2019/15 approving amended Bylaws and Articles of Incorporation
for the WCCHD Financing Corporation II. (No fiscal impact)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 50 APPROVE the 2019 list of referrals to the Transportation, Water and Infrastructure Committee, as
recommended by the Transportation, Water and Infrastructure Committee.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 51 ACCEPT the 2018 Annual Report from the Transportation, Water and Infrastructure Committee, as
recommended by the Transportation, Water and Infrastructure Committee.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 52 APPROVE and AUTHORIZE a substantial amendment to the County's FY 2017/18 Community
Development Block Grant Action Plan, to award $382,500 to RYSE, Inc., for the acquisition of real
property located at 4006 Macdonald and an adjacent parcel in the City of Richmond, to expand an existing
youth community center, as recommended by the Finance Committee. (100% Federal)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 53 APPROVE a substantial amendment to the County's FY 2017/18 Community Development Block
March 19, 2019 Contra Costa BOS minutes 13
C. 53 APPROVE a substantial amendment to the County's FY 2017/18 Community Development Block
Grant Action Plan, to award up to $115,000 of additional CDBG funds to Pogo Park for the construction of
a mini playfield and associated amenities at Harbour-8 Park located in the City of Richmond, as
recommended by the Finance Committee. (100% Federal)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 54 DECLARE as surplus and AUTHORIZE the Purchasing Agent, or designee, to dispose of fully
depreciated vehicles and equipment no longer needed for public use, as recommended by the Public Works
Director, Countywide. (No fiscal impact)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 55 ADOPT the updated advisory body application form and proposed timeline and activities for
implementation, as recommended by the Internal Operations Committee.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 56 ACCEPT report on the Auditor-Controller's audit activities for 2018 and APPROVE the proposed
schedule of financial audits for 2019, as recommended by the Internal Operations Committee.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 57 ACCEPT 2017/18 annual report from the Public Works Director on the Internal Services Fund and
status of the County's Vehicle Fleet, as recommended by the Internal Operations Committee.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 58 ACCEPT status report on the Small Business Enterprise, Outreach and Local Bid Preference
Programs, reflecting departmental program data for the period July 1 through December 31, 2018, as
recommended by the Internal Operations Committee.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 59 ADOPT Resolution No. 2019/87, approving a side letter between Contra Costa County and the
March 19, 2019 Contra Costa BOS minutes 14
C. 59 ADOPT Resolution No. 2019/87, approving a side letter between Contra Costa County and the
Deputy Sheriffs' Association, Probation Unit and Probation Supervisors Unit, to modify the Certification
Rule to allow band list certification for deputy probation officers, as recommended by the County
Administrator.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 60 APPROVE and AUTHORIZE the expenditure of up to $2,160 for costs associated with employee
David Hartman's attendance at the Federal Bureau of Investigation National Academy from April 1
through June 7, 2019. (100% General Fund)
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
C. 61 APPROVE modified administrative bulletin regarding public access to County records under the
Public Records Act, as recommended by the County Administrator.
AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor
Federal D. Glover
Other: District III Supervisor Diane Burgis (ABSENT), District IV Supervisor Karen Mitchoff
(ABSENT)
GENERAL INFORMATION
The Board meets in all its capacities pursuant to Ordinance Code Section 24-2.402, including as the Housing
Authority and the Successor Agency to the Redevelopment Agency. Persons who wish to address the Board should
complete the form provided for that purpose and furnish a copy of any written statement to the Clerk.
Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the
Clerk of the Board to a majority of the members of the Board of Supervisors less than 72 hours prior to that meeting
are available for public inspection at 651 Pine Street, First Floor, Room 106, Martinez, CA 94553, during normal
business hours.
All matters listed under CONSENT ITEMS are considered by the Board to be routine and will be enacted by one
motion. There will be no separate discussion of these items unless requested by a member of the Board or a member
of the public prior to the time the Board votes on the motion to adopt.
Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments
from those persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is
closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or
otherwise within the purview of the Board of Supervisors can be submitted to the office of the Clerk of the Board via
mail: Board of Supervisors, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913.
The County will provide reasonable accommodations for persons with disabilities planning to attend Board meetings
who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 335-1900; TDD (925) 335-1915.
An assistive listening device is available from the Clerk, Room 106.
Copies of recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. Please
telephone the Office of the Clerk of the Board, (925) 335-1900, to make the necessary arrangements.
March 19, 2019 Contra Costa BOS minutes 15
Forms are available to anyone desiring to submit an inspirational thought nomination for inclusion on the
Board Agenda. Forms may be obtained at the Office of the County Administrator or Office of the Clerk of the Board,
651 Pine Street, Martinez, California.
Applications for personal subscriptions to the weekly Board Agenda may be obtained by calling the Office of the
Clerk of the Board, (925) 335-1900. The weekly agenda may also be viewed on the County’s Internet Web Page:
www.co.contra-costa.ca.us
STANDING COMMITTEES
The Airport Committee (Supervisors Diane Burgis and Karen Mitchoff) meets on the second Wednesday of the
month at 11:00 a.m. at Director of Airports Office, 550 Sally Ride Drive, Concord.
The Family and Human Services Committee (Supervisors Candace Andersen and John Gioia) meets on the fourth
Monday of the month at 10:30 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez.
The Finance Committee (Supervisors Karen Mitchoff and John Gioia) meets on the fourth Monday of the month at
9:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez.
The Hiring Outreach Oversight Committee (Supervisors Candace Andersen and Federal D. Glover) meets on the
first Monday of every other month at 1:00 p.m. in Room 101, County Administration Building, 651 Pine Street,
Martinez.
The Internal Operations Committee (Supervisors Diane Burgis and Candace Andersen) meets on the second
Monday of the month at 1:00 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez.
The Legislation Committee (Supervisors Karen Mitchoff and Diane Burgis) meets on the second Monday of the
month at 10:30 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez.
The Public Protection Committee (Supervisors John Gioia and Federal D. Glover) meets on the first Monday of the
month at 10:30 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez.
The Transportation, Water & Infrastructure Committee (Supervisors Karen Mitchoff and Candace Andersen)
meets on the second Monday of the month at 9:00 a.m. in Room 101, County Administration Building, 651 Pine
Street, Martinez.
Airports Committee May 8, 2019 11:00 a.m.See above
Family & Human Services Committee March 25, 2019 Canceled
April 22, 2019
10:30 a.m.See above
Finance Committee March 25, 2019 Canceled
Special Meeting June 10, 2019
1:00 p.m.Room 108
Hiring Outreach Oversight Committee April 1, 2019 1:00 p.m.See above
Internal Operations Committee April 8, 2019 1:00 p.m.See above
Legislation Committee April 8, 2019 10:30 a.m.See above
Public Protection Committee April 1, 2019 10:30 a.m.See above
Sustainability Committee March 25, 2019 12:30 p.m.See above
Transportation, Water & Infrastructure Committee April 8, 2019 9:00 a.m.See above
March 19, 2019 Contra Costa BOS minutes 16
PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR
WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO
(2) MINUTES
A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR
AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings.
Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order):
Contra Costa County has a policy of making limited use of acronyms, abbreviations, and industry-specific language
in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may
appear in oral presentations and written materials associated with Board meetings:
AB Assembly Bill
ABAG Association of Bay Area Governments
ACA Assembly Constitutional Amendment
ADA Americans with Disabilities Act of 1990
AFSCME American Federation of State County and Municipal Employees
AICP American Institute of Certified Planners
AIDS Acquired Immunodeficiency Syndrome
ALUC Airport Land Use Commission
AOD Alcohol and Other Drugs
ARRA American Recovery & Reinvestment Act of 2009
BAAQMD Bay Area Air Quality Management District
BART Bay Area Rapid Transit District
BayRICS Bay Area Regional Interoperable Communications System
BCDC Bay Conservation & Development Commission
BGO Better Government Ordinance
BOS Board of Supervisors
CALTRANS California Department of Transportation
CalWIN California Works Information Network
CalWORKS California Work Opportunity and Responsibility to Kids
CAER Community Awareness Emergency Response
CAO County Administrative Officer or Office
CCCPFD (ConFire) Contra Costa County Fire Protection District
CCHP Contra Costa Health Plan
CCTA Contra Costa Transportation Authority
CCRMC Contra Costa Regional Medical Center
CCWD Contra Costa Water District
CDBG Community Development Block Grant
CFDA Catalog of Federal Domestic Assistance
CEQA California Environmental Quality Act
CIO Chief Information Officer
COLA Cost of living adjustment
ConFire (CCCFPD) Contra Costa County Fire Protection District
CPA Certified Public Accountant
CPI Consumer Price Index
CSA County Service Area
March 19, 2019 Contra Costa BOS minutes 17
CSAC California State Association of Counties
CTC California Transportation Commission
dba doing business as
DSRIP Delivery System Reform Incentive Program
EBMUD East Bay Municipal Utility District
ECCFPD East Contra Costa Fire Protection District
EIR Environmental Impact Report
EIS Environmental Impact Statement
EMCC Emergency Medical Care Committee
EMS Emergency Medical Services
EPSDT Early State Periodic Screening, Diagnosis and Treatment Program (Mental Health)
et al. et alii (and others)
FAA Federal Aviation Administration
FEMA Federal Emergency Management Agency
F&HS Family and Human Services Committee
First 5 First Five Children and Families Commission (Proposition 10)
FTE Full Time Equivalent
FY Fiscal Year
GHAD Geologic Hazard Abatement District
GIS Geographic Information System
HCD (State Dept of) Housing & Community Development
HHS (State Dept of ) Health and Human Services
HIPAA Health Insurance Portability and Accountability Act
HIV Human Immunodeficiency Syndrome
HOV High Occupancy Vehicle
HR Human Resources
HUD United States Department of Housing and Urban Development
IHSS In-Home Supportive Services
Inc. Incorporated
IOC Internal Operations Committee
ISO Industrial Safety Ordinance
JPA Joint (exercise of) Powers Authority or Agreement
Lamorinda Lafayette-Moraga-Orinda Area
LAFCo Local Agency Formation Commission
LLC Limited Liability Company
LLP Limited Liability Partnership
Local 1 Public Employees Union Local 1
LVN Licensed Vocational Nurse
MAC Municipal Advisory Council
MBE Minority Business Enterprise
M.D. Medical Doctor
M.F.T. Marriage and Family Therapist
MIS Management Information System
MOE Maintenance of Effort
MOU Memorandum of Understanding
MTC Metropolitan Transportation Commission
NACo National Association of Counties
NEPA National Environmental Policy Act
OB-GYN Obstetrics and Gynecology
O.D. Doctor of Optometry
OES-EOC Office of Emergency Services-Emergency Operations Center
OPEB Other Post Employment Benefits
OSHA Occupational Safety and Health Administration
PARS Public Agencies Retirement Services
PEPRA Public Employees Pension Reform Act
March 19, 2019 Contra Costa BOS minutes 18
Psy.D. Doctor of Psychology
RDA Redevelopment Agency
RFI Request For Information
RFP Request For Proposal
RFQ Request For Qualifications
RN Registered Nurse
SB Senate Bill
SBE Small Business Enterprise
SEIU Service Employees International Union
SUASI Super Urban Area Security Initiative
SWAT Southwest Area Transportation Committee
TRANSPAC Transportation Partnership & Cooperation (Central)
TRANSPLAN Transportation Planning Committee (East County)
TRE or TTE Trustee
TWIC Transportation, Water and Infrastructure Committee
UASI Urban Area Security Initiative
VA Department of Veterans Affairs
vs. versus (against)
WAN Wide Area Network
WBE Women Business Enterprise
WCCTAC West Contra Costa Transportation Advisory Committee
March 19, 2019 Contra Costa BOS minutes 19
RECOMMENDATION(S):
APPROVE County membership in a Joint Powers Authority, the CalSAWS Consortium, to be comprised of
the 58 California counties.
APPROVE and AUTHORIZE the Chair, Board of Supervisors, to execute the Second Amended and
Restated Joint Exercise of Powers Agreement for the CalSAWS Consortium, for the purpose of establishing
a single statewide case management system for the administration of California’s public assistance
programs, subject to review as to form by County Counsel and approval of the terms by the County
Administrator, in a form substantially similar to the attached Agreement;
APPOINT Kathy Gallagher, Employment and Human Services Director, as the County’s representative to
the CalSAWS Consortium.
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a
Memorandum of Understanding (MOU) with the CalSAWS Consortium regarding the administration and
implementation of the single statewide automated welfare system, subject to review as to form by County
Counsel and approval of the terms by the County Administrator, in a form substantially similar to the
attached MOU.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III
Supervisor
Contact: Kathy Gallagher,
608-4801
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors
on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Jami Napier, Deputy
cc:
D.3
To:Board of Supervisors
From:Kathy Gallagher, Employment & Human Services Director
Date:March 19, 2019
Contra
Costa
County
Subject:Approve and Adopt CalSAWS Joint Exercise of Powers Agreement
March 19, 2019 Contra Costa BOS minutes 20
FISCAL IMPACT:
The estimated increased County cost in FY 19/20 for California’s Statewide Automated Welfare Systems
(CalSAWS) planning activities is $12,000. This cost has been included in the Employment and Human
Services Department’s (EHSD) recommended budget.
Costs for the County’s current welfare case management system, CalWIN, are included annually in
EHSD’s budget and represent a 4% share of the total Federal/State/County system costs. Total County
costs for CalSAWS Design, Development and Implementation, and for the Maintenance and Operations
over the course of the project are still being estimated at the State and Federal level. Costs for the new
system will be partially, or entirely, offset by current investments in the CalWIN system.
BACKGROUND:
The Statewide Automated Welfare Systems (SAWS) are the case management systems that are currently
managed and operated by two consortia representing the 58 California counties. The SAWS support the
delivery of services to applicants and beneficiaries of the State of California’s public assistance
programs and other County programs. These systems automate program enrollment, eligibility
determination, benefits payroll, reporting, and other case management functionality.
The SAWS provide support for the administration of programs including Medi-Cal, California Work
Opportunity & Responsibility to Kids/Temporary Aid to Needy Families (CalWORKs/TANF),
CalFresh/Supplemental Nutrition Assistance Program (SNAP), Cash Assistance Program for Immigrants
(CAPI), Foster Care, Refugee Cash Assistance (RCA), Kinship Guardianship Assistance Program
(KinGAP), California Food Assistance Program (CFAP), General Assistance/General Relief (GA/GR),
Adoption Assistance, and other health and human services programs or subprograms.
Currently, there are three separate SAWS in California, managed by two separate consortia of counties,
as follows:
Welfare Client Data Systems (WCDS Consortium) maintains and operates the
California Work Opportunity and Responsibility to Kids Information Network
(CalWIN) system supporting 18 counties, including Contra Costa County.
California Automated Consortium Eligibility System (CalACES Consortium),
established in 2017, maintains and operates the Los Angeles Eligibility, Automated
Determination, Evaluation and Reporting (LEADER) Replacement System (LRS)
supporting Los Angeles County, and the Consortium IV (C-IV) system supporting
the other 39 counties.
For the State to continue to receive Federal Financial Participation for the SAWS, and to comply with
State and Federal technology architecture standards, the Centers for Medicare and Medicaid Services
and the United States Department of Agriculture (USDA) Food and Nutrition Services require that
California implement a single SAWS system by the end of 2023. To comply with these obligations, the
40 county members of the CalACES Consortium and the 18 county members of the WCDS Consortium
will join together to create a single statewide system managed by a CalSAWS Joint Powers Authority,
known as the CalSAWS Consortium.
Establishment, Purpose, and Structure of the Joint Powers Authority
To transition to the CalSAWS single system by 2023, California requested and received funding to
conduct planning to determine the level of effort and cost to move to a single system. As part of that
planning effort, the California counties formed the CalSAWS Leadership Team to finalize a formal
CalSAWS Consortium governance structure. The Contra Costa County EHSD Director is a member of
March 19, 2019 Contra Costa BOS minutes 21
CalSAWS Consortium governance structure. The Contra Costa County EHSD Director is a member of
this team. This Leadership Team, in conjunction with California Welfare Directors Association,
California Department of Social Services, Department of Health Care Services, and Office of Systems
Integration, provided guidance and oversight to the CalACES and WCDS Consortia Executive Directors
in their preparation of the CalSAWS Consortium governing documents. A work group of several
County Counsels assisted in the development of the governance documents, which include the Joint
Exercise of Powers Agreement, and the Memorandum of Understanding to be executed between the
Consortium and each individual county. The CalSAWS Leadership Team worked with County Counsel
representatives in the preparation of the governing documents and the County Counsel offices of all 58
counties reviewed and provided input for these documents. It is anticipated that all 58 County Counsels
will approve these documents as to form.
The Joint Exercise of Powers Agreement defines the purpose, powers and general provisions governing
the CalSAWS Consortium. The CalSAWS Consortium (“Consortium”) is formed in accordance with the
provisions of the California Government Code, commencing with Section 6500. The purpose of the
Consortium is to design, develop, and implement the CalSAWS single statewide system, and conduct the
ongoing operation and maintenance of the current SAWS systems until they are phased out.
The Consortium is organized into a governance structure of six (6) regions comprised of one or more
counties. Each County will have one Consortium Member Representative with the exception of Los
Angeles, which has three representatives to reflect its proportion of the state population. This board order
requests the Employment and Human Services Department Director be appointed as Contra Costa
County’s Member Representative. Should the current EHSD Director vacate their County position, the
member seat will automatically be deemed vacant and automatically filled by the interim or permanent
individual assuming this Director position.
The CalSAWS Consortium will be governed and administered by a 12 voting member Board of
Directors, with twelve (12) county Welfare Directors appointed by Member Representatives from their
region. The number of Directors from each region is based upon aided person counts in public assistance
programs in each region. Regions 1 and 4 will have two Directors each, Regions 2 and 3 will have one
Director each, and Regions 5 and 6 will have three Directors each. Each Director on the 12-member
board has one vote. Contra Costa County will be a member of Region 1, which includes a total of 12 Bay
Area and Coastal counties (8 from the WCDS Consortium and 4 from the CalACES Consortium).
The San Bernardino County Treasurer will be the Treasurer of the Consortium.
Indemnification Obligations
The Joint Exercise of Powers Agreement requires the CalSAWS Consortium to indemnify and defend
each of its County members, including Contra Costa County, from all claims, losses, damages, and/or
liability arising from the Consortium’s acts, errors, or omissions. The Agreement also requires each of
the member counties to defend and indemnify each of the other member Counties from any liability,
claim, or judgement for injury or damages caused by any negligent or wrongful act or omission of the
indemnifying member related to the performance of the Agreement.
MOU Between Contra Costa County and the CalSAWS Consortium
The CalSAWS Consortium will operate pursuant to a Memorandum of Understanding (MOU) with each
member county. The MOU establishes the obligations of each county regarding SAWS vendor
agreements, equipment, personnel, and other resources in fulfillment of the CalSAWS Consortium’s
mission and objectives. The MOU defines what expenses each contracting party will be responsible for
in the course of developing, implementing and maintaining the system. This includes commitment that
the Consortium will reimburse personnel expenses.
March 19, 2019 Contra Costa BOS minutes 22
Federal Approvals and Timeline
Final Federal approval from the USDA Food and Nutrition Services and the Department of Health and
Human Services Centers for Medicare and Medicaid Services has been received approving and
accepting the Implementation Advance Planning Document (IAPD) for FFY 2019 through FFY 2020.
With this approval and funding authorization, the CalSAWS planning and implementation project
officially launched on March 4, 2019 and is currently planned to be completed and receive final federal
acceptance no later than June 30, 2023. It is expected that Contra Costa will migrate to the new
CalSAWS system in 2022.
Pending approval of the Boards of Supervisors of each of the 58 Counties, the Joint Exercise of Powers
Agreement will become effective on June 28, 2019.
CONSEQUENCE OF NEGATIVE ACTION:
Contra Costa County would still be mandated to migrate to the new CalSAWS system, but would do so
without a voice in the process. The County would not become a member of the CalSAWS Consortium
and would not be able to access Federal funding for the CalSAWS Planning and Implementation
requirements.
CLERK'S ADDENDUM
Adopted as presented.
AGENDA ATTACHMENTS
CalSAWS MOU
CalSAWS MOU Signature Page
CalSAWS Joint Powers Agreement
CalSAWS Joint Powers Agreement Signature Page
MINUTES ATTACHMENTS
MOU signature page - SIGNED
JPA signature page - SIGNED
March 19, 2019 Contra Costa BOS minutes 23
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RECOMMENDATION(S):
1. OPEN the hearing on the appeal of the Notice and Order to Abate a public nuisance on the real property
located at 4049 Camino Vinedo, Martinez, California in the unincorporated area of Contra Costa County;
(APN: 380-191-011) owned by H.O. and Gloria J. Royal.
2. RECEIVE and CONSIDER oral and written testimony and other evidence from the County Abatement
Officer, the property owner, and other persons; and CLOSE the hearing. FIND that the facts set forth below
are true.
3. AFFIRM the County Abatement Officer's determination in the Notice and Order to Abate by finding that
the fire damaged structure is a substandard building under construction with expired building permits,
which is substandard due to inadequate sanitation, nonconforming wiring, plumbing and mechanical
equipment, and faulty weather protection, and which is presently occupied without a final inspection or
certificate of occupancy issued by the building official, on the above-referenced real property is a public
nuisance in violation of Contra Costa County Ordinance Code sections 72-6.202, 74.2002, and 712-4.014;
California Health and Safety Code section 17920.3; and California Residential Code sections R109.1.6 and
R110.1.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III
Supervisor
Contact: Jason Crapo
925-674-7722
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors
on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Jami Napier, Deputy
cc:
D.4
To:Board of Supervisors
From:John Kopchik, Director, Conservation & Development Department
Date:March 19, 2019
Contra
Costa
County
Subject:Appeal of Abatement Action at 4049 Camino Vinedo, Martinez, CA
March 19, 2019 Contra Costa BOS minutes 66
RECOMMENDATION(S): (CONT'D)
4. ORDER the property owner to abate the public nuisance by doing all of the following within thirty
(30) days of the mailing of the Board's decision:
a. Vacate the substandard building; and
b. Remove the junk, debris, garbage, rodent harborages, and combustible material from the
exterior of the substandard building and premises; and
c. Either obtain the appropriate building permits for the substandard building and an approved final
inspection or;
d. Vacate and demolish the building and remove all debris from property. A permit is required to
be obtained from this Department prior to the demolition of the structure.
5. DIRECT the County Abatement Officer to vacate and demolish the sub-standard structure and remove
all debris from the property and charge the cost of the work and all administrative costs to the property
owner, if the property owner does not comply with the Board’s order to abate the public nuisance.
6. DIRECT the County Abatement Officer to send the Board's decision by first-class mail to the
property owner and to each party appearing at this hearing, and to file the Board's decision with the
Clerk of the Board of Supervisor.
FISCAL IMPACT:
Staff estimates the cost of demolishing the substandard building and clearing the lot of all debris to be
approximately $25,000. If the County Abatement Officer performs the work of abatement and the
property owner does not pay, the actual cost of the work and all administrative costs will be imposed as
a lien on the property after notice and a hearing, and may be collected as an assessment against the
property.
BACKGROUND:
The single family residence located at 4049 Camino Vinedo in unincorporated Martinez was severely
damaged by a fire in 2008. Since that time, the property has been partially reconstructed, but the work
remains incomplete. The structure is in substandard condition and represents a public nuisance. The
property has been the subject of numerous code enforcement complaints from neighbors in the
surrounding community and from parents and staff from the adjacent Las Juntas Elementary School
since shortly after the 2008 fire.
The County Department of Conservation and Development (DCD) has responded to these community
complaints by notifying the property owners and the occupant, Mr. Doug Royal, of the violations on the
property. Mr. Royal has made some efforts over the ensuing years to bring the property into compliance,
and has twice obtained building permits for the reconstruction of the damaged home: once in 2009 and
again in 2013. However, in both cases, these building permits expired due to lack of progress in
construction.
The current code enforcement case began in the fall of 2015, when DCD staff once again responded to
complaints from the community concerning the property. Beginning in the fall of 2015, and continuing
March 19, 2019 Contra Costa BOS minutes 67
to the fall of 2017, County staff observed the substandard conditions on the property and the unpermitted
occupancy of the residence by Mr. Royal.
In September 2017, DCD staff served the property owners and Doug Royal with a Notice and Order to
Abate concerning the violations on the property. Mr. Royal appealed this Notice, and an appeal hearing
was held before the Board of Supervisors on December 19, 2017. At the conclusion of the hearing, the
Board directed staff to allow Mr. Royal 60 days to correct the violations on the property, and to proceed
with involuntary abatement of the violations if not removed by Mr. Royal after 60 days.
Mr. Royal proceeded to make some progress in removing violations from the property in early 2018.
However, on July 28, 2018 another fire significantly damaged a large portion of the partially
reconstructed residence. Since this time, Mr. Royal has been unable to make progress towards bringing
the property into compliance. The current conditions on the property are more hazardous, and represent
a greater risk to public safety, since any time following the initial fire in 2008. Therefore, staff
recommends that the Board direct staff to order Mr. Royal to bring the property into compliance within
30 days or to proceed with abatement action.
CONSEQUENCE OF NEGATIVE ACTION:
If the Board does not approve the recommended actions, unsafe conditions representing a public
nuisance will continue to exist on the subject property.
CLERK'S ADDENDUM
Opened public hearing, received oral and written testimony and other evidence from the County Abatement
Officer and the property owner. Closed the hearing. Founds the facts set forth below are true. Affirmed the
County Abatement Officer's determination in the Notice and Order to Abate. Ordered the property owner to
abate the public nuisance by doing all of the following within thirty (30) days of the mailing of the Board's
decision: a. Vacate the substandard building; and b. Remove the junk, debris, garbage, rodent harborages,
and combustible material from the exterior of the substandard building and premises; and c. Either obtain the
appropriate building permits for the substandard building and an approved final inspection or; d. Vacate and
demolish the building and remove all debris from property. A permit is required to be obtained from this
Department prior to the demolition of the structure. Directed the County Abatement Officer to vacate and
demolish the sub-standard structure and remove all debris from the property and charge the cost of the work
and all administrative costs to the property owner, if the property owner does not comply with the Board’s
order to abate the public nuisance. Directed the County Abatement Officer to send the Board's decision by
first-class mail to the property owner and to each party appearing at this hearing, and to file the Board's
decision with the Clerk of the Board of Supervisor.
AGENDA ATTACHMENTS
Appeal of Notice and Order to Abate
Attachment A Chronology of Events
Exhibit A - Photos
MINUTES ATTACHMENTS
Comments by property owner
March 19, 2019 Contra Costa BOS minutes 68
March 19, 2019 Contra Costa BOS minutes 69
March 19, 2019 Contra Costa BOS minutes 70
Attachment A
Chronology of Events for
4049 Camino Vinedo
Owner: H.O. and Gloria J. Royal
Site address: 4049 Camino Vinedo, Martinez, CA 94553
APN: 380-191-011
The follow chronology of events documents the code violations observed by County staff culminating in the
Notice and Order to Abate.
December 8, 2008: Demolition to fire damaged house without required building permits.
August 19, 2009: Building permit BI423969 issued for the repair of fire damaged house and 891 sq. ft. addition.
First approved inspection August 9, 2011.
May 16, 2013: Building permit BI423969 expired.
November 14, 2013: New building permit BIAD13-009765 issued to replace the original expired permit.
September 30, 2014: Building permit BIAD13-009765 expired.
October 27, 2015: Photos taken of site after receiving complaint from Contra Costa County Sheriff ’s department.
On November 23, 2015, the current code enforcement case BIRF15-00930 was opened and a Notice to Comply
l etter was posted and served for violations including, but not limited to, an occupied substandard structure,
expired building permits and excessive debris on site constituting a residential property nuisance . See photos
dated October 27, 2015 in Exhibit A.
January 21, 2016: Subsequent site visit to follow up on the Notice to Comply. All violations observed on October
27, 2015 still present. No building permits obtained. Substandard structure occupied. See photo dated January
21, 2016 in Exhibit A.
March 11, 2016: Site visit found violations still present with minimal progress towards compliance. No building
permits obtained. Substandard structure occupied. See photos dated March 11, 2016 in Exhibit A.
March 28, 2016: Posted and served the Notice of Intent to Record a Notice of Pending Nuisance Abatement.
May 17, 2016: Follow up site visit. Violations still present. No permits. Substandard structure occupied. See
photo dated May 17, 2016 in Exhibit A.
June 1, 2016: Notice of Pending Nuisance Abatement Proceeding (recorded) posted and served. See photo
dated June 1, 2016 in Exhibit A.
August 31, 2016: Some progress observed towards cleaning the site, but still no building permits or certificate of
occupancy. Substandard structure occupied. See photo dated August 31, 2016 in Exhibit A.
October 19, 2016: Violations still present. No certificate of occupancy. Substandard structure occupied. See
photo dated October 19, 2016 in Exhibit A.
December 5, 2016: Posted and served Notice of Violation.
March 19, 2019 Contra Costa BOS minutes 71
April 13, 2017: Site visit following complaint received. Continuing violation observed on the site.
August 29, 2017: Site inspection showed no progress. Previous violations still observed on site. No active
permits issued. Prepared Notice and Order to Abate.
September 1, 2017: Site visit confirmed with neighbors that structure is occupied. Structure has no power and
expired permits. Unfit for occupancy. Notice and Order to Abate posted and served.
October 24, 2017: No permits obtained. Substandard structure still occupied. Excessive debris on site
representing residential property nuisance. See photos dated October 24, 2017 in Exhibit A.
July 28, 2018: Fire reoccurred at the property.
October 25, 2018: Fire damage. See photos dated October 25, 2018 in Exhibit A.
October 30, 2018: New Notice to Comply was issue for fire damaged substandard building.
December 13, 2018: Notice of Pending Nuisance Abatement Proceeding (recorded) posted and served
January 2, 2019: Fire damage. See photos dated January 2, 2019 in Exhibit A.
January 8, 2019: Notice and Order to Abate posted and served.
Attached: Exhibit A – photos
March 19, 2019 Contra Costa BOS minutes 72
October 27, 2015
Exhibit A -Photos
March 19, 2019 Contra Costa BOS minutes 73
January 21, 2016
Exhibit A -Photos
March 19, 2019 Contra Costa BOS minutes 74
March 11, 2016
Exhibit A -Photos
March 19, 2019 Contra Costa BOS minutes 75
May 17, 2016
Exhibit A -Photos
March 19, 2019 Contra Costa BOS minutes 76
June 1, 2016
Exhibit A -Photos
March 19, 2019 Contra Costa BOS minutes 77
August 31, 2016
Exhibit A -Photos
March 19, 2019 Contra Costa BOS minutes 78
October 19, 2016
Exhibit A -Photos
March 19, 2019 Contra Costa BOS minutes 79
October 24, 2017
Exhibit A -Photos
March 19, 2019 Contra Costa BOS minutes 80
Exhibit A -Photos
December 5, 2017
March 19, 2019 Contra Costa BOS minutes 81
October 25, 2018
Exhibit A -Photos
March 19, 2019 Contra Costa BOS minutes 82
October 25, 2018
Exhibit A -Photos
March 19, 2019 Contra Costa BOS minutes 83
Exhibit A -Photos
January 2, 2019
March 19, 2019 Contra Costa BOS minutes 84
January 2, 2019
Exhibit A -Photos
March 19, 2019 Contra Costa BOS minutes 85
March 19, 2019 Contra Costa BOS minutes 86
March 19, 2019 Contra Costa BOS minutes 87
March 19, 2019 Contra Costa BOS minutes 88
March 19, 2019 Contra Costa BOS minutes 89
March 19, 2019 Contra Costa BOS minutes 90
March 19, 2019 Contra Costa BOS minutes 91
March 19, 2019 Contra Costa BOS minutes 92
March 19, 2019 Contra Costa BOS minutes 93
March 19, 2019 Contra Costa BOS minutes 94
March 19, 2019 Contra Costa BOS minutes 95
March 19, 2019 Contra Costa BOS minutes 96
March 19, 2019 Contra Costa BOS minutes 97
RECOMMENDATION(S):
ADOPT Resolution No. 2019/78 accepting as complete the contracted work performed by Gruendl, Inc.,
d/b/a Ray’s Electric, for the Tice Valley Linear Park Project, as recommended by the Public Works
Director, Walnut Creek area. County Project No. 0662-6R4016 (District II)
FISCAL IMPACT:
The Project was funded by 57% Measure WW Park Bond Funds, 22% Local Road Funds, and 21% South
Walnut Creek Area of Benefit Funds.
BACKGROUND:
The Public Works Director reports that said work has been inspected and complies with the approved plans,
special provisions and standard specifications and recommends its acceptance as complete as of February
25, 2019.
CONSEQUENCE OF NEGATIVE ACTION:
The contractor will not be paid and acceptance notification will not be recorded.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Kevin Emigh,
925-313-2233
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stacey M. Boyd, Deputy
cc:
C. 1
To:Board of Supervisors
From:Brian M. Balbas, Public Works Director/Chief Engineer
Date:March 19, 2019
Contra
Costa
County
Subject:Notice of Completion of Construction Contract for the Tice Valley Linear Park Project, Walnut Creek area.
March 19, 2019 Contra Costa BOS minutes 98
AGENDA ATTACHMENTS
Resolution No. 2019/78
MINUTES ATTACHMENTS
Signed: Resolution No.
2019/78
March 19, 2019 Contra Costa BOS minutes 99
Recorded at the request of:Clerk of the Board
Return To:Public Works Department, Design/Construction Division
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
and for Special Districts, Agencies and Authorities Governed by the Board
Adopted this Resolution on 03/19/2019 by the following vote:
AYE:John Gioia, District I SupervisorCandace Andersen, District II SupervisorFederal D. Glover, District V Supervisor
NO:
ABSENT:Diane Burgis, District III SupervisorKaren Mitchoff, District IV Supervisor
ABSTAIN:
RECUSE:
Resolution No. 2019/78
In the Matter of Accepting and Giving Notice of Completion of Contract for the Tice Valley Linear Park Project, Walnut Creek
area. County Project No. 0662-6R4016 (District II)
WHEREAS the Board of Supervisors RESOLVES that on June 5, 2018, the County contracted with Gruendl, Inc., d/b/a Ray’s
Electric, for the work generally consisting of providing an asphalt concrete and concrete pedestrian path, providing a bus turnout,
roadway construction and realignment, flashing beacon pedestrian crossing, landscaping, and street furniture including bus
shelter, signing and striping in the Walnut Creek area, with Endurance Assurance Corporation as surety, for work performed on
the grounds of the County; and
The Public Works Director reports that said work has been inspected and complies with the approved plans, special provisions
and standard specifications and recommends its acceptance as complete as of February 25, 2019.
NOW THEREFORE, BE IT RESOLVED said work is ACCEPTED as complete on said date, and the Clerk shall file with the
County Recorder a copy of this resolution and Notice as a Notice of Completion for said contract.
Contact: Kevin Emigh, 925-313-2233
I hereby certify that this is a true and correct copy of an action taken and
entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stacey M. Boyd, Deputy
cc:
March 19, 2019 Contra Costa BOS minutes 100
March 19, 2019 Contra Costa BOS minutes 101
RECOMMENDATION(S):
RESCIND Board Order C.6 approved on August 7, 2018 and APPROVE and AUTHORIZE the Public
Works Director, or designee, to execute a consulting services agreement (contract) with TRC Engineers,
Inc., in an amount not to exceed $350,000 to provide on-call construction management services for the
period March 19, 2019 through July 31, 2021, Countywide. (100% Developer Fees and Local Road, Flood
Control, and Airport Enterprise Funds)(Project No. Various) (All Districts)
FISCAL IMPACT:
Work performed under this on-call contract is funded by developer fees, local, state and federal funds for
local road, flood control, and airport projects.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Kevin Emigh,
925-313-2233
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stacey M. Boyd, Deputy
cc:
C. 2
To:Board of Supervisors
From:Brian M. Balbas, Public Works Director/Chief Engineer
Date:March 19, 2019
Contra
Costa
County
Subject:Contract with TRC Engineers, Inc., Countywide.
March 19, 2019 Contra Costa BOS minutes 102
BACKGROUND:
On August 7, 2018, the Board of Supervisors approved Board Order C.6, awarding TRC Engineers, Inc.
(TRC) a contract to provide construction management services in an amount not to exceed $350,000 for the
period July 24, 2018 through July 31, 2021.
Vali Cooper & Associates, Inc. (VCA) was also selected as one of the seven consultants to be awarded
on-call construction management contracts with the Public Works Department. TRC acquired VCA and the
contract needed to be revised to include VCA staff and financial documents.
CONSEQUENCE OF NEGATIVE ACTION:
Without approval from the Board of Supervisors, there is a possible delay in completing projects requiring
materials testing and inspection services. Executing this contract will facilitate the process of design and
construction for various Public Works projects requiring construction management services.
March 19, 2019 Contra Costa BOS minutes 103
RECOMMENDATION(S):
APPROVE the Marsh Creek Road Bridge Replacement Project contingency fund increase of $10,000 for a
new contingency fund total of $516,041, and a new payment limit of $5,076,451, effective March 19, 2019,
as recommended by the Public Works Director, Clayton area. (Federal Project No. BRLS-5928(107);
County Project No. 0662-6R4079) (District III)
FISCAL IMPACT:
The project is being funded by 88.53% Federal Highway Bridge Program Funds and 11.47% Local Road
Funds.
BACKGROUND:
The contingency fund increase is necessary to compensate the contractor for unforeseen extra work
required to complete the project. This is the second contingency fund increase. The first contingency fund
increase was for $50,000 approved by this Board at the February 26, 2019 board meeting.
CONSEQUENCE OF NEGATIVE ACTION:
The lack of approval would prevent successful completion of this contract and prevent payment for the
additional work performed by the contractor.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Kevin Emigh,
925-313-2233
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stacey M. Boyd, Deputy
cc:
C. 3
To:Board of Supervisors
From:Brian M. Balbas, Public Works Director/Chief Engineer
Date:March 19, 2019
Contra
Costa
County
Subject:Approve the contingency fund increase for the Marsh Creek Road Bridge Replacement Project, Clayton area.
March 19, 2019 Contra Costa BOS minutes 104
March 19, 2019 Contra Costa BOS minutes 105
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Chief Engineer, Contra Costa County Flood Control and Water
Conservation District (FC District), or designee, to execute an on-call Consulting Services Agreement
(Contract) with West Consultants, Inc. (Consultant), subject to approval by the County Administrator
and approval as to form by the Office of County Counsel,in an amount not to exceed $200,000 to
provide on-call professional engineering services relating to fluvial geomorphology, for the period March
19, 2019 through March 19, 2022, Countywide.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Michelle Cordis, (925)
313-2381
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stacey M. Boyd, Deputy
cc: Mike Carlson, Deputy Chief Engineer, Tim Jensen, Flood Control, Mark Boucher, Flood Control, Michelle Cordis, Flood Control, Teri E. Rie, Flood Control, Beth Balita,
Finance, Patrick Melgar, Flood Control, Catherine Windham, Flood Control
C. 4
To:Contra Costa County Flood Control District Board of Supervisors
From:Brian M. Balbas, Public Works Director/Chief Engineer
Date:March 19, 2019
Contra
Costa
County
Subject:On-Call Contract with West Consultants, Inc., Countywide. Project No.: Various
March 19, 2019 Contra Costa BOS minutes 106
FISCAL IMPACT:
All costs associated with this Contract will not exceed $200,000 and will be funded 100% by FC District
Funds or Road Funds under various project specific activities.
BACKGROUND:
The FC District provides regional flood protection, technical information, hydrology data and education to
cities and residents, and environmental stewardship for over 70 miles of streams and several detention
basins as part of the County’s flood protection system. The FC District prepares and reviews designs
prepared by others that modify the existing flood protection system and require fluvial geomorphology
professional services in these efforts. In many cases, the flood protection facility proposed for modification
was constructed by the U.S. Army Corps of Engineers or the U.S. Department of Agriculture Natural
Resources Conservation Service, which means following their standards, policies, and procedures. In
executing modifications to the flood control system, the FC District, at times, requires additional temporary
services from persons specially trained, experienced, expert, and competent to perform professional
engineering services. For that reason, the FC District is entering into this Contract with Consultant. Under
this Contract, Consultant will provide professional engineering services relating to fluvial geomorphology
on an on-call basis for a variety of FC District projects, whether proposed by the FC District or outside
agencies, throughout Contra Costa County.
The Contract limits the Consultant’s liability for damages arising out of its errors or omissions in providing
professional services under the Contract to $5,000,000, the amount stated in the Consultant’s professional
liability insurance policy provided. This is for professional liability and does not limit the Consultant’s
responsibility with regard to general liability claims.
CONSEQUENCE OF NEGATIVE ACTION:
Without the approval of the Board of Supervisors, the FC District will be unable to obtain on-call services
for professional engineering and technical services relating to fluvial geomorphology.
March 19, 2019 Contra Costa BOS minutes 107
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Chief Engineer, Contra Costa County Flood Control and Water
Conservation District (FC District), or designee, to execute an on-call Consulting Services Agreement
(Contract) with AECOM Technical Services, Inc. (Consultant), subject to approval by the County
Administrator and approval as to form by the Office of County Counsel, in an amount not to exceed
$400,000 to provide on-call professional engineering services relating to facility conditions assessment, for
the period March 19, 2019 through March 19, 2022, Countywide.
FISCAL IMPACT:
All costs associated with this Contract will not exceed $400,000 and will be funded 100% by FC District
Funds.
BACKGROUND:
The FC District provides regional flood protection, technical information, hydrology data and education to
cities and residents, and environmental stewardship for over 70 miles of streams and several detention
basins as part of the County’s flood protection system.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Michelle Cordis, (925)
313-2381
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stacey M. Boyd, Deputy
cc: Mike Carlson, Deputy Chief Engineer, Tim Jensen, Flood Control, Michelle Cordis, Flood Control, Paul Detjens, Flood Control, Shai Ehrmann, Flood Control, Beth Balita,
Finance, Patrick Melgar, Flood Control, Catherine Windham, Flood Control
C. 5
To:Contra Costa County Flood Control District Board of Supervisors
From:Brian M. Balbas, Public Works Director/Chief Engineer
Date:March 19, 2019
Contra
Costa
County
Subject:On-Call Contract with AECOM Technical Services, Inc., Countywide. Project No.: Various
March 19, 2019 Contra Costa BOS minutes 108
BACKGROUND: (CONT'D)
The FC District is initiating a facility conditions assessment program for its flood control facilities, which
includes, among other facilities, concrete channels, earthen channels, steel structures, drop structures,
levees, detention basins, and other hydraulic structures (each referred to as “Facility”). The FC District, at
times, requires additional temporary services from persons specially trained, experienced, expert, and
competent to perform professional engineering and technical services required for Facility conditions
assessment. For that reason, the FC District is entering into this Contract with Consultant. Under this
Contract, Consultant will provide professional engineering and technical services relating to Facility
conditions assessment on an on-call basis for a variety of FC District projects throughout Contra Costa
County.
The Contract limits the Consultant’s liability for damages arising out of its errors or omissions in providing
professional services under the Contract to $5,000,000, the amount stated in the Consultant’s professional
liability insurance policy provided. This is for professional liability and does not limit the Consultant’s
responsibility with regard to general liability claims.
CONSEQUENCE OF NEGATIVE ACTION:
Without the approval of the Board of Supervisors, the FC District will be unable to obtain on-call services
for professional engineering and technical services relating to facility conditions assessment.
March 19, 2019 Contra Costa BOS minutes 109
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Chief Engineer, Contra Costa County Flood Control and Water
Conservation District (FC District), or designee, to execute an on-call Consulting Services Agreement
(Contract) with GEI Consultants, Inc. (Consultant), subject to approval by the County Administrator
and approval as to form by the Office of County Counsel, in an amount not to exceed $1,000,000 to
provide on-call professional engineering services relating to facility conditions assessment, for the period
March 19, 2019 through March 19, 2022, Countywide.
FISCAL IMPACT:
All costs associated with this Contract will not exceed $1,000,000 and will be funded 100% by FC District
Funds.
BACKGROUND:
The FC District provides regional flood protection, technical information, hydrology data and education to
cities and residents, and environmental stewardship for over 70 miles of streams and several detention
basins as part of the County’s flood protection system. The FC District is initiating a facility conditions
assessment program for its flood control facilities,
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Michelle Cordis, (925)
313-2381
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stacey M. Boyd, Deputy
cc: Mike Carlson, Deputy Chief Engineer, Tim Jensen, Flood Control, Michelle Cordis, Flood Control, Paul Detjens, Flood Control, Shai Ehrmann, Flood Control, Beth Balita,
Finance, Patrick Melgar, Flood Control, Catherine Windham, Flood Control
C. 6
To:Contra Costa County Flood Control District Board of Supervisors
From:Brian M. Balbas, Public Works Director/Chief Engineer
Date:March 19, 2019
Contra
Costa
County
Subject:On-Call Contract with GEI Consultants, Inc., Countywide. Project No.: Various
March 19, 2019 Contra Costa BOS minutes 110
BACKGROUND: (CONT'D)
which includes, among other facilities, concrete channels, earthen channels, steel structures, drop
structures, levees, detention basins, and other hydraulic structures (each referred to as “Facility”). The FC
District, at times, requires additional temporary services from persons specially trained, experienced,
expert, and competent to perform professional engineering and technical services required for Facility
conditions assessment. For that reason, the FC District is entering into this Contract with Consultant. Under
this Contract, Consultant will provide professional engineering and technical services relating to Facility
conditions assessment on an on-call basis for a variety of FC District projects throughout Contra Costa
County.
The Contract limits the Consultant’s liability for damages arising out of its errors or omissions in providing
professional services under the Contract to $5,000,000, the amount stated in the Consultant’s professional
liability insurance policy provided. This is for professional liability and does not limit the Consultant’s
responsibility with regard to general liability claims.
CONSEQUENCE OF NEGATIVE ACTION:
Without the approval of the Board of Supervisors, the FC District will be unable to obtain on-call services
for professional engineering and technical services relating to facility conditions assessment.
March 19, 2019 Contra Costa BOS minutes 111
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Chief Engineer, Contra Costa County Flood Control and Water
Conservation District (FC District), or designee, to execute an on-call Consulting Services Agreement
(Contract) with Moffatt and Nichol (Consultant), subject to approval by the County Administrator and
approval as to form by the Office of County Counsel, in an amount not to exceed $400,000 to provide
on-call professional engineering services relating to facility conditions assessment, for the period March 19,
2019 through March 19, 2022, Countywide.
FISCAL IMPACT:
All costs associated with this Contract will not exceed $400,000 and will be funded 100% by FC District
Funds.
BACKGROUND:
The FC District provides regional flood protection, technical information, hydrology data and education to
cities and residents, and environmental stewardship for over 70 miles of streams and several detention
basins as part of the County’s flood protection system. The FC District is initiating a facility conditions
assessment program for its flood control facilities,
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Michelle Cordis, (925)
313-2381
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stacey M. Boyd, Deputy
cc: Mike Carlson, Deputy Chief Engineer, Tim Jensen, Flood Control, Michelle Cordis, Flood Control, Paul Detjens, Flood Control, Shai Ehrmann, Flood Control, Beth Balita,
Finance, Patrick Melgar, Flood Control, Catherine Windham, Flood Control
C. 7
To:Contra Costa County Flood Control District Board of Supervisors
From:Brian M. Balbas, Public Works Director/Chief Engineer
Date:March 19, 2019
Contra
Costa
County
Subject:On-Call Contract with Moffatt and Nichol, Countywide. Project No.: Various
March 19, 2019 Contra Costa BOS minutes 112
BACKGROUND: (CONT'D)
which includes, among other facilities, concrete channels, earthen channels, steel structures, drop
structures, levees, detention basins, and other hydraulic structures (each referred to as “Facility”). The FC
District, at times, requires additional temporary services from persons specially trained, experienced,
expert, and competent to perform professional engineering and technical services required for Facility
conditions assessment. For that reason, the FC District is entering into this Contract with Consultant. Under
this Contract, Consultant will provide professional engineering and technical services relating to Facility
conditions assessment on an on-call basis for a variety of FC District projects throughout Contra Costa
County.
The Contract limits the Consultant’s liability for damages arising out of its errors or omissions in providing
professional services under the Contract to $5,000,000, the amount stated in the Consultant’s professional
liability insurance policy provided. This is for professional liability and does not limit the Consultant’s
responsibility with regard to general liability claims.
CONSEQUENCE OF NEGATIVE ACTION:
Without the approval of the Board of Supervisors, the FC District will be unable to obtain on-call services
for professional engineering and technical services relating to facility conditions assessment.
March 19, 2019 Contra Costa BOS minutes 113
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Chief Engineer, Contra Costa County Flood Control and Water
Conservation District (FC District), or designee, to execute an on-call Consulting Services Agreement
(Contract) with Wood Rodgers, Inc. (Consultant), subject to approval by the County Administrator
and approval as to form by the Office of County Counsel, in an amount not to exceed $500,000 to
provide on-call professional engineering services relating to facility conditions assessment, for the period
March 19, 2019 through March 19, 2022, Countywide.
FISCAL IMPACT:
All costs associated with this Contract will not exceed $500,000 and will be funded 100% by FC District
Funds or Road Funds under various project specific activities.
BACKGROUND:
The FC District provides regional flood protection, technical information, hydrology data and education to
cities and residents, and environmental stewardship for over 70 miles of streams and several detention
basins as part of the County’s flood protection system.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Michelle Cordis, (925)
313-2381
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stacey M. Boyd, Deputy
cc: Mike Carlson, Deputy Chief Engineer, Tim Jensen, Flood Control, Michelle Cordis, Flood Control, Paul Detjens, Flood Control, Shai Ehrmann, Flood Control, Beth Balita,
Finance, Patrick Melgar, Flood Control, Catherine Windham, Flood Control
C. 8
To:Contra Costa County Flood Control District Board of Supervisors
From:Brian M. Balbas, Public Works Director/Chief Engineer
Date:March 19, 2019
Contra
Costa
County
Subject:On-Call Contract with Wood Rodgers, Inc., Countywide. Project No.: Various
March 19, 2019 Contra Costa BOS minutes 114
BACKGROUND: (CONT'D)
The FC District is initiating a facility conditions assessment program for its flood control facilities, which
includes, among other facilities, concrete channels, earthen channels, steel structures, drop structures,
levees, detention basins, and other hydraulic structures (each referred to as “Facility”). The FC District, at
times, requires additional temporary services from persons specially trained, experienced, expert, and
competent to perform professional engineering and technical services required for Facility conditions
assessment. For that reason, the FC District is entering into this Contract with Consultant. Under this
Contract, Consultant will provide professional engineering and technical services relating to Facility
conditions assessment on an on-call basis for a variety of FC District projects throughout Contra Costa
County.
The Contract limits the Consultant’s liability for damages arising out of its errors or omissions in providing
professional services under the Contract to $5,000,000, the amount stated in the Consultant’s professional
liability insurance policy provided. This is for professional liability and does not limit the Consultant’s
responsibility with regard to general liability claims.
CONSEQUENCE OF NEGATIVE ACTION:
Without the approval of the Board of Supervisors, the FC District will be unable to obtain on-call services
for professional engineering and technical services relating to facility conditions assessment.
March 19, 2019 Contra Costa BOS minutes 115
RECOMMENDATION(S):
DENY claims filed by Randall Archuleta, Jennifer Ebert, Brian Hofer, Johnathan Hofer, and Kathleen
Martinez. DENY amended claim filed by Ellen Langlois.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
Randall Archuleta: Property claim for damage to vehicle caused by roadway hazard in the
amount of $3,002.98
Jennifer Ebert: Personal injury claim for a trip and fall in an amount to be determined.
Brian Hofer: Personal injury claim for damages arising out of an alleged unlawful detention
in an amount to exceed $25,000.
Jonathan Hofer: Personal injury claim for damages arising out of an alleged unlawful
detention in an amount to exceed $25,000.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Scott Selby
925.335.1400
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors
on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stacey M. Boyd, Deputy
cc:
C. 9
To:Board of Supervisors
From:David Twa, County Administrator
Date:March 19, 2019
Contra
Costa
County
Subject:Claims
March 19, 2019 Contra Costa BOS minutes 116
BACKGROUND: (CONT'D)
Kathleen Martinez: Property claim for damage to vehicle caused by roadway hazard in the
amount of $504.
Ellen Langlois: Amended property claim for lost personal property at CCRMC in the
amount of $58.
March 19, 2019 Contra Costa BOS minutes 117
RECOMMENDATION(S):
ACCEPT Board members meeting reports for February 2019.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
Government Code section 53232.3(d) requires that members of legislative bodies report on meetings
attended for which there has been expense reimbursement (mileage, meals, lodging ex cetera). The attached
reports were submitted by the Board of Supervisors members in satisfaction of this requirement. District V
has nothing to report.
CONSEQUENCE OF NEGATIVE ACTION:
The Board of Supervisors will not be in compliance with Government Code 53232.3(d).
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Joellen Bergamini
925.335.1906
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stacey M. Boyd, Deputy
cc:
C. 10
To:Board of Supervisors
From:David Twa, County Administrator
Date:March 19, 2019
Contra
Costa
County
Subject:ACCEPT Board members meeting reports for February 2019
March 19, 2019 Contra Costa BOS minutes 118
ATTACHMENTS
District III February 2019 Report
District I February 2019 Report
District II February 2019 Report
District IV February 2019 Report
March 19, 2019 Contra Costa BOS minutes 119
Date Meeting Name Location
1-Feb PIT Homeless Training and Count Antioch
1-Feb Phone Meeting with Fire Chief Carman Brentwood
4-Feb Delta 6 Meeting Antioch
6-Feb Meeting with P-2A Chair, Ron Banducci Brentwood
6-Feb Marsh Creek Bridge Replacement Celebration Brentwood
6-Feb Constituent Meeting Brentwood
6-Feb Mental Health Commission Meeting Pleasant Hill
7-Feb
Phone Meeting with Meals on Wheels Diablo
Region Brentwood
7-Feb Meeting with Claire Alaura, City of Oakley Brentwood
7-Feb
Meeting with Dan Geiger, Contra Costa Budget
Coalition Brentwood
7-Feb Meeting with Maliha Noamani, SEIU 2015 Brentwood
9-Feb Choice in Agining 70th Annual Crab Feed Event Pleasant Hill
11-Feb
Meeting with Mt. Diablo Pilots Association,
Maurice Gunderson Martinez
11-Feb Internal Operations Committee Meeting Martinez
11-Feb Meeting with Greenbelt Alliance, Hayley Currie Martinez
11-Feb FIRST 5 Commission Meeting Concord
12-Feb Board of Supervisors Meeting Martinez
12-Feb Housing Authority Meeting Martinez
12-Feb
Contra Costa County Fire Protection District
Meeting Martinez
12-Feb Meeting with County staff Martinez
13-Feb Airport Committee Meeting Concord
13-Feb LAFCO Meeting Martinez
14-Feb Constituent Meeting Brentwood
14-Feb
Meeting with Supervisor Mitchoff and Contra
Costa Water District Brentwood
14-Feb
Meeting with Supervisor Mitchoff and Contra
Costa Water Agency Brentwood
14-Feb
East Contra Costa Regional Fee & Finance
Authority Meeting Antioch
14-Feb State Route 4 Bypass Authority Antioch
14-Feb Transplan Meeting Antioch
19-Feb Meeting with AAA, Stephen Linaweaver Martinez
19-Feb Census First Complete County Meeting Martinez
19-Feb Meeting with Chief Broschard, Con Fire Concord
20-Feb
Meeting with Family Justice Center, Susun Kim
and Elizabeth Premazzi Concord
Supervi s or Di ane Burgi s - February 2019 AB1234 Report
( Gover nment Code Sect i on 53232. 3( d) r equi r es t hat member s l egi s l at i ve
bodi es r epor t on meet i ngs at t ended f or whi ch t her e has been expens e
r ei mbur s ement ( mi l eage, meal s , l odgi ng, et c) .
March 19, 2019 Contra Costa BOS minutes 120
21-Feb Meeting with Meals on Wheels Brentwood
21-Feb
Meeting with Discovery Bay Community Services
Directors, Bill Meyer and Bob Leete Brentwood
21-Feb
East Contra Costa Fire Protection District
Stakeholders Meeting with Assemblyman Grayson Concord
22-Feb Phone Meeting with Delta Counties Coalition Brentwood
* Reimbursement may come from an agency other than Contra Costa County
March 19, 2019 Contra Costa BOS minutes 121
Purpose
Business Meeting
Business Meeting
Business Meeting
Business Meeting
Business Meeting
Business Meeting
Business Meeting
Business Meeting
Business Meeting
Business Meeting
Business Meeting
Community Outreach
Business Meeting
Business Meeting
Business Meeting
Business Meeting
Business Meeting
Business Meeting
Business Meeting
Business Meeting
Business Meeting
Business Meeting
Business Meeting
Business Meeting
Business Meeting
Business Meeting
Business Meeting
Business Meeting
Business Meeting
Business Meeting
Business Meeting
Business Meeting
Supervi s or Di ane Burgi s - February 2019 AB1234 Report
( Gover nment Code Sect i on 53232. 3( d) r equi r es t hat member s l egi s l at i ve
bodi es r epor t on meet i ngs at t ended f or whi ch t her e has been expens e
r ei mbur s ement ( mi l eage, meal s , l odgi ng, et c) .
March 19, 2019 Contra Costa BOS minutes 122
Business Meeting
Business Meeting
Business Meeting
Business Meeting
* Reimbursement may come from an agency other than Contra Costa County
March 19, 2019 Contra Costa BOS minutes 123
Supervisor John Gioia
February – 2019 Monthly Meeting Statement
Government Code section 53232.3(d) requires that members of legislative bodies report on
meetings attended for which there has been expense reimbursement (mileage, meals, lodging,
etc.).
1. Meeting Date: February 7, 2019
Meeting: BCDC
Location: San Francisco, CA
2. Meeting Date: February 13, 2019
Meeting: CSAC Legislative Reception
Location: Sacramento, CA
3. Meeting Date: February 14, 2019
Meeting: CSAC Board of Directors
Location: Sacramento, CA
4. Meeting Date: February 15, 2019
Meeting: BARC Governing Board
Meeting Location: San Francisco, CA
5. Meeting Date: February 22, 2019
Meeting: SF Bay Restoration Authority
Location: San Francisco, CA
Supervisor Gioia sought reimbursement from the County only for certain meetings that he
attended in his capacity as a County Supervisor during the month of February 2019. This is not
a complete list of all meetings attended by Supervisor Gioia.
March 19, 2019 Contra Costa BOS minutes 124
Supervisor Candace Andersen – Monthly Meeting Report February 2019
Date Meeting Location
2/11 TWIC Martinez
2/11 Internal Operations Martinez
2/11 TVTC San Ramon
2/12 Board of Supervisors Martinez
2/13 CCCERA Concord
2/13 LAFCO Martinez
2/17 Danville Community Event Danville
2/19 JPA Meeting Walnut Creek
2/19 State of the City Walnut Creek
2/19 Moraga Chamber Event Moraga
2/20 RecycleSmart Walnut Creek
2/21 CCCTA Pleasant Hill
2/22 Mental Health Advisory San Ramon
2/25 Alamo MAC Danville
2/25 Family & Human Services Martinez
2/26 Board of Supervisors Martinez
2/27 CCCERA Concord
2/27 East Bay EDA Oakland
2/27 Tri Valley Cities Council Pleasanton
2/28 CCCSWA Walnut Creek
March 19, 2019 Contra Costa BOS minutes 125
Supervisor Karen Mitchoff
February 2019
DATE MEETING NAME LOCATION PURPOSE
02/05/19
CCCSWA Personnel Committee
Meeting Walnut Creek Decisions on agenda items
02/06/19 BAAQMD Ad Hoc Building Oversight San FranciscoDecisions on agenda items
02/06/19 BAAQMD Board Meeting San FranciscoDecisions on agenda items
02/06/19 ABAG Regional Planning Committee San FranciscoDecisions on agenda items
02/07/19 East County Today Interview Antioch Community Outreach
02/08/19 ABAG Administrative Committee San FranciscoDecisions on agenda items
02/08/19 ABAG Legislation Committee San FranciscoDecisions on agenda items
02/14/19 Meeting w/Contra Costa Water District Brentwood Water Advocacy
02/22/19 DCC In-Person Meeting Sacramento Water Advocacy
02/25/19 Finance Committee Martinez Decisions on agenda items
02/27/19
BAAQMD Budget and Finance
Committee San FranciscoDecisions on agenda items
02/28/19 BAAQMD Legislative Committee San FranciscoDecisions on agenda items
March 19, 2019 Contra Costa BOS minutes 126
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: 9259578860
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stephanie Mello, Deputy
cc:
C. 11
To:Board of Supervisors
From:Candace Andersen, District II Supervisor
Date:March 19, 2019
Contra
Costa
County
Subject:Resolution recognizing March as Prescription Drug Abuse Awareness Month.
March 19, 2019 Contra Costa BOS minutes 127
AGENDA ATTACHMENTS
Resolution 2019/55
MINUTES ATTACHMENTS
Signed Resolution No.
2019/55
March 19, 2019 Contra Costa BOS minutes 128
In the matter of:Resolution No. 2019/55
recognizing March as Prescription Drug Abuse Awareness Month.
WHEREAS: Anyone who takes prescription opioids can become addicted to them. In
fact, as many as one in four patients receiving long-term opioid therapy in a primary
care setting struggles with opioid addiction. Once addicted, it can be hard to stop; and
WHEREAS: Most teenagers who abuse prescription opioid drugs get them for free from
a friend or relative – but those at highest risk of overdose are as likely to get them
from a doctor’s prescription; and
WHEREAS: In 2017 in Contra Costa County there were 704,647 prescriptions given to
patients for opioids, which is an age-adjusted rate of 538.8 prescriptions per 1,000
residents, which is higher than the state rate of 508.65; and
WHEREAS: Among the more than 70,200 drug overdose deaths estimated nationally in
2017, the sharpest increase was related to fentanyl and fentanyl analogs (other
synthetic narcotics) with over 28,400 overdose deaths; and
WHEREAS: In 2017, 47,600 Americans died from opioid overdoses, more than 130
people every day and 52 of those overdose deaths occurred in Contra Costa County;
and
WHEREAS: From July 2016 through September 2017, a total of 142,557 emergency
department visits (15.7 per 10,000 visits) from 52 jurisdictions in 45 states were
suspected opioid-involved overdoses; and
WHEREAS: It is estimated that the “economic burden” of prescription opioid misuse
alone in the United States is $78.5 billion a year, including the costs of healthcare, lost
productivity, addiction treatment, and criminal justice involvement; and
WHEREAS: Americans that have participated in DEA’s Sixteen National Prescription
Drug Take-Back Days have turned in more than 5,439.5 tons of medication since the
Fall of 2010 at take-back sites available in all 50 states and U.S. territories, and in
Contra Costa County, during the October 2018 DEA sponsored Take-Back Day,
1,855.3 pounds of unwanted or unused prescription medication were removed; and
WHEREAS, the Contra Costa County Board of Supervisors supports April 27, 2019 as
“National Prescription Drug Take Back Day” as declared by the DEA and encourages
residents to locate their local collection site and safely dispose of their accumulated
unwanted, unused prescription drugs; and
WHEREAS, the Contra Costa County Medication Education and Disposal Safety
(MEDS) Coalition engages youth and adult stakeholders from across the county to
participate in Prescription Drug Abuse Awareness Month activities to raise awareness
March 19, 2019 Contra Costa BOS minutes 129
about prescription drug dangers, promote safe medication storage and disposal and
ensure naloxone is available for those at high risk of overdose; and
the Contra Costa County Board of Supervisors does hereby declare March, 2019 as Prescription Drug
Abuse Awareness Month, and encourages all citizens to participate in prescription drug related prevention
programs and activities; Be it also resolved that the County Board of Supervisors encourages all community
members to pledge, “Spread the Word… One Pill Can Kill”.
___________________
JOHN GIOIA
Chair, District I Supervisor
______________________________________
CANDACE ANDERSEN DIANE BURGIS
District II Supervisor District III Supervisor
______________________________________
KAREN MITCHOFF FEDERAL D. GLOVER
District IV Supervisor District V Supervisor
I hereby certify that this is a true and correct copy of an
action taken
and entered on the minutes of the Board of Supervisors on
the date
shown.
ATTESTED: March 19, 2019
David J. Twa,
By: ____________________________________, Deputy
March 19, 2019 Contra Costa BOS minutes 130
PR.1, C.11
March 19, 2019 Contra Costa BOS minutes 131
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Carrie Ricci (925)
313-2235
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stephanie Mello, Deputy
cc:
C. 12
To:Board of Supervisors
From:Brian M. Balbas, Public Works Director/Chief Engineer
Date:March 19, 2019
Contra
Costa
County
Subject:Recognizing Barb Smaker on the occasion of her retirement from Contra Costa County
March 19, 2019 Contra Costa BOS minutes 132
AGENDA ATTACHMENTS
Resolution No. 2019/80
MINUTES ATTACHMENTS
Signed Resolution No.
2019/80
March 19, 2019 Contra Costa BOS minutes 133
In the matter of:Resolution No. 2019/80
Recognizing the contributions of Barb Smaker on the occasion of her Retirement from Contra Costa
County
WHEREAS Barb Smaker began her career with Contra Costa County as a temporary employee in 1995 at the
District Attorney’s office and became a permanent employee in 1998 for the Building Inspection Department; and
Whereas Barb transferred to the Public Works Department in 2002 as an Administrative Analyst and was promoted
to an Administrative Services Assistant II in 2004 and then promoted again to an Administrative Services Assistant III
in 2007, and in 2018 her classification was retitled to Human Resources Analyst II; and
WHEREAS in 2003 Barb received a Certificate of Appreciation from the Office of the Sheriff for participation in
Phoenix 03 emergency exercise; and
WHEREAS in 2004 Barb received an Award of Excellence for making sure the Departments Safety Program was well
documented for the Department’s re-accreditation; and
WHEREAS Barb was recognized and received the Award of Excellence in 2006 for her efforts coordinating the
Annual Safety Day Celebration; and
WHEREAS in 2006 Barb was also recognized and received the J. Michael Walford Employee of the Year Award for
her coordination of an overall comprehensive Return to Work Program for the Department; and
Whereas in 2008 Barb received an Award of Excellence for conducting the NIMS Training in addition to being the
Safety Coordinator for the Department; and
WHEREAS in 2011 Barb received her Bachelor of Arts degree from the California State University, East Bay; and
WHEREAS in 2014 Barb received her Masters Degree of Public Administration – Management of Human Resources
and Change; and
WHEREAS in 2014 Barb received commendation for her work with the Human Resources Department to make sure
our high volume of recruitment needs were being met; and
WHEREAS in 2014 Barb received a Certificate from the Contra Costa County Board of Supervisors, Supervisor
Federal Glover, for her successful participation and completion in Grant Research, Writing and Administration
Seminar; and
WHEREAS in 2017 the Airports Division of Public Works gave Barb an Employee Recognition for developing the new
Airport Safety Officer I, II, III and IV classifications; and
Whereas Barb has made many contributions to various training and orientation programs within the Public Works
Department.
NOW, THEREFORE, IT IS BY THE BOARD RESOLVED, that Barb Smaker be recognized upon her
retirement for 20 years of dedicated service to Contra Costa County and for the high quality of work
performed by her during her career.
___________________
JOHN GIOIA
Chair, District I Supervisor
______________________________________
CANDACE ANDERSEN DIANE BURGIS
March 19, 2019 Contra Costa BOS minutes 134
District II Supervisor District III Supervisor
______________________________________
KAREN MITCHOFF FEDERAL D. GLOVER
District IV Supervisor District V Supervisor
I hereby certify that this is a true and correct copy of an
action taken
and entered on the minutes of the Board of Supervisors on
the date
shown.
ATTESTED: March 19, 2019
David J. Twa,
By: ____________________________________, Deputy
March 19, 2019 Contra Costa BOS minutes 135
C.12
March 19, 2019 Contra Costa BOS minutes 136
RECOMMENDATION(S):
ADOPT Resolution No 2019/82 congratulating 2017-2018 Contra Costa County Food Safety Excellence
Award Recipients, as recommended by the Health Services Director.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Marilyn Underwood,
925-692-2521
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stephanie Mello, Deputy
cc: Marilyn Underwood
C. 13
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:March 19, 2019
Contra
Costa
County
Subject:Contra Costa County Food Safety Excellence Award Recipients
March 19, 2019 Contra Costa BOS minutes 137
AGENDA ATTACHMENTS
Resolution 2019/82
MINUTES ATTACHMENTS
Signed Resolution No.
2019/82
March 19, 2019 Contra Costa BOS minutes 138
In the matter of:Resolution No. 2019/82
Congratulating the 2017-2018 Contra Costa County Food Safety Excellence Award Recipients
WHEREAS, the Contra Costa Board of Supervisors believes it is important to
recognize the dedication of food operators and owners in Contra Costa County, who
strive for meritorious food safety practices and standards; and
WHEREAS, Contra Costa Health Services, Environmental Health Division, conducts
food safety inspections of all retail food establishments in Contra Costa County,
including those serving at-risk or vulnerable populations such as hospitals, licensed
healthcare facilities and school cafeterias; and
WHEREAS, in 2016, the Environmental Health Division began the “Green, Yellow,
Red” placard system, and at its implementation, proposed an award system for food
establishments with exemplary food safety practices shown through health
inspections; and
WHEREAS, to promote and encourage the health and well-being of its residents and
visitors dining in the County, starting in 2019 and each year hereafter the
Environmental Health Division shall recognize food business operators and owners
with a Food Safety Excellence Award; and
WHEREAS, the Contra Costa County Board of Supervisors, together with the Contra
Costa Health Services, Environmental Health Division, wishes to commend those
food establishments which have demonstrated food safety excellence for the past two
calendar years (2017/2018); and
NOW THEREFORE, BE IT RESOLVED that the Board of Supervisors of Contra Costa County does
hereby congratulate Contra Costa County’s 2017-2018 FOOD SAFETY EXCELLENCE AWARD
RECIPIENTS; and further, acknowledges those recognized businesses invited here today: De Anza High
School; China Palace; Panda Express #950; Safeway #1541; and Alhambra Convalescent Hospital; all of
which have exhibited outstanding principles of food safety in Contra Costa County.
___________________
JOHN GIOIA
Chair, District I Supervisor
______________________________________
CANDACE ANDERSEN DIANE BURGIS
District II Supervisor District III Supervisor
______________________________________
KAREN MITCHOFF FEDERAL D. GLOVER
District IV Supervisor District V Supervisor
I hereby certify that this is a true and correct copy of an
action taken
and entered on the minutes of the Board of Supervisors on
the date
shown.
ATTESTED: March 19, 2019
March 19, 2019 Contra Costa BOS minutes 139
David J. Twa,
By: ____________________________________, Deputy
March 19, 2019 Contra Costa BOS minutes 140
PR.2, C.13
March 19, 2019 Contra Costa BOS minutes 141
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Sonia Bustamante
510-231-8689
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stephanie Mello, Deputy
cc:
C. 14
To:Board of Supervisors
From:John Gioia, District I Supervisor
Date:March 19, 2019
Contra
Costa
County
Subject:Honoring Robert Sewell on his retirement after nearly 40 years with Plumbers and Steamfitters Local 159
March 19, 2019 Contra Costa BOS minutes 142
AGENDA ATTACHMENTS
Resolution 2019/86
MINUTES ATTACHMENTS
Signed Resolution No.
2019/86
March 19, 2019 Contra Costa BOS minutes 143
In the matter of:Resolution No. 2019/86
HONORING ROBERT SEWELL ON THE OCCASION OF HIS RETIREMENT
Whereas, Robert (Bob) Sewell has been a member of Plumbers and Steamfitters
Local 159 for nearly 40 years and has served as an officer of the Local for much of
that time; and
Whereas, Bob is a second generation plumber, starting his apprenticeship with Local
159 in 1979 following in his father’s footsteps as a union member; and
Whereas, Bob was elected to the position of Financial Secretary Treasurer for Local
159 in 2002 and has served as the Local’s Business Manager since 2016; and
Whereas, Under Bob’s leadership, the Local partnered with other local unions,
participating in the negotiation of project labor agreements including the construction
of thousands of residential units in Contra Costa County, with the work performed by
local journeymen and apprentices paid a living wage with health and pension benefits;
and
Whereas, Bob Sewell helped lead the way in collaborating with community
organizations to encourage reasonable development and the mitigation of project
impacts; and
Whereas, He has also concentrated his efforts in workforce training, first as a Local
159 apprentice instructor and more recently, chairing the Local’s Joint Apprenticeship
Training Committee
Whereas, After a devoted, long career of representing working people and helping
younger generations achieve the living wages, job security and dignity of union
careers, Robert Sewell is retiring.
That Contra Costa County honors and appreciates the lifelong work of Bobby Sewell in improving the lives
of working men and women in our county and wishes him a healthy and enjoyable retirement.
___________________
JOHN GIOIA
Chair, District I Supervisor
______________________________________
CANDACE ANDERSEN DIANE BURGIS
District II Supervisor District III Supervisor
______________________________________
KAREN MITCHOFF FEDERAL D. GLOVER
District IV Supervisor District V Supervisor
I hereby certify that this is a true and correct copy of an
action taken
and entered on the minutes of the Board of Supervisors on
the date
shown.
ATTESTED: March 19, 2019
March 19, 2019 Contra Costa BOS minutes 144
David J. Twa,
By: ____________________________________, Deputy
March 19, 2019 Contra Costa BOS minutes 145
C.14
March 19, 2019 Contra Costa BOS minutes 146
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: James Lyons,
510-231-8692
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stephanie Mello, Deputy
cc:
C. 15
To:Board of Supervisors
From:John Gioia, District I Supervisor
Date:March 19, 2019
Contra
Costa
County
Subject:Declaring March 2019 American Red Cross Month
March 19, 2019 Contra Costa BOS minutes 147
AGENDA ATTACHMENTS
Resolution 2019/88
Red_Cross_Proclamation2019
MINUTES ATTACHMENTS
Signed Resolution No.
2019/88
March 19, 2019 Contra Costa BOS minutes 148
In the matter of:Resolution No. 2019/88
Declaring March 2019, as American Red Cross Month
WHEREAS; every year, the American Red Cross, the largest humanitarian organization
in the world, responds to an average of more than 62,000 disasters across the country,
from small home fires to massive disasters; and
WHEREAS; last year’s large crises included overwhelming mudslides in California, an
earth-shattering volcano eruption in Hawaii, ravaging wildfires in California and
Colorado, destructive hurricanes in Florida and the Carolinas, and a devastating
typhoon in U.S. territories; and
WHEREAS; thousands of American Red Cross volunteers provided emotional support
and around-the-clock shelter for disaster victims, served millions of meals and snacks
with community partners, collected 40 percent of the nation’s blood, taught skills that
save lives; provided international humanitarian aid, and supported military members
and their families; and
WHEREAS; through its Home Fire Campaign that began in October 2014, the American
Red Cross has worked with fire departments and community partners across the
country to install at no-cost to the residents more than 1.5 million smoke alarms,
made more than 648,000 households safer and saved 511 lives. During the past year,
the American Red Cross Bay Area responded to 838 home fires, installed 10,605 free
smoke alarms, made 3,403 households safer and helped save lives; and
WHEREAS; last year in Contra Costa County, besides responding to 109 local disasters,
the American Red Cross has a long history of helping our neighbors by teaching First
Aid, CPR & AED to 6,595 enrollees and Aquatic & Water Safety to another 2,173.
We also assisted 1,393 military families and collected 16,025 units of blood from our
generous blood donors; and
WHEREAS; March is American Red Cross Month, a special time to recognize and thank
the American Red Cross volunteers, partners and donors who give of their time and
resources to deliver help and hope to members of the community; and
WHEREAS; the American Red Cross applaud our heroes here in Contra Costa County
who gave 43,495 hours to assist our neighbors when they needed a helping hand; and
WHEREAS; we dedicate the month of March to all those who support the American Red
Cross mission to prevent and alleviate human suffering in the face of emergencies.
Our community depends on the American Red Cross, which relies on volunteers and
the generosity of the public to perform its mission.
I, John Gioia, Chair of the Board of Supervisors, by virtue of the authority vested in me by the Constitution
and laws of Contra Costa County and California, do hereby proclaim March 2019 as Red Cross Month. I
encourage all Americans to support this organization and its noble humanitarian mission.
March 19, 2019 Contra Costa BOS minutes 149
___________________
JOHN GIOIA
Chair, District I Supervisor
______________________________________
CANDACE ANDERSEN DIANE BURGIS
District II Supervisor District III Supervisor
______________________________________
KAREN MITCHOFF FEDERAL D. GLOVER
District IV Supervisor District V Supervisor
I hereby certify that this is a true and correct copy of an
action taken
and entered on the minutes of the Board of Supervisors on
the date
shown.
ATTESTED: March 19, 2019
David J. Twa,
By: ____________________________________, Deputy
March 19, 2019 Contra Costa BOS minutes 150
PR.3, C.15
March 19, 2019 Contra Costa BOS minutes 151
American Red Cross
Red Cross Month
Mayoral Proclamation
January 2019
Declaring March 2019, as American Red Cross Month
WHEREAS; every year, the American Red Cross, the largest humanitarian organization in the
world, responds to an average of more than 62,000 disasters across the country, from small home fires to
massive disasters; and
WHEREAS; last year’s large crises included overwhelming mudslides in California, an earth-
shattering volcano eruption in Hawaii, ravaging wildfires in California and Colorado, destructive
hurricanes in Florida and the Carolinas, and a devastating typhoon in U.S. territories; and
WHEREAS; thousands of American Red Cross volunteers provided emotional support and
around-the-clock shelter for disaster victims, served millions of meals and snacks with community
partners, collected 40 percent of the nation’s blood, taught skills that save lives; provided international
humanitarian aid, and supported military members and their families; and
WHEREAS; through its Home Fire Campaign that began in October 2014, the American Red
Cross has worked with fire departments and community partners across the country to install at no -cost to
the residents more than 1.5 million smoke alarms, made more than 648,000 households safer and saved
511 lives. During the past year, the American Red Cross Bay Area responded to 838 home fires, installed
10,605 free smoke alarms, made 3,403 households safer and helped save lives; and
WHEREAS; last year in Contra Costa County, besides responding to 109 local disasters, the
American Red Cross has a long history of helping our neighbors by teaching First Aid, CPR & AED to
6,595 enrollees and Aquatic & Water Safety to another 2,173. We also assisted 1,393 military families
and collected 16,025 units of blood from our generous blood donors; and
WHEREAS; March is American Red Cross Month, a special time to recognize and thank the
American Red Cross volunteers, partners and donors who give of their time and resources to deliver help
and hope to members of the community; and
WHEREAS; the American Red Cross applaud our heroes here in Contra Costa County who gave
43,495 hours to assist our neighbors when they needed a helping hand; and
WHEREAS; we dedicate the month of March to all those who support the American Red Cross
mission to prevent and alleviate human suffering in the face of emergencies. Our community depends on
the American Red Cross, which relies on volunteers and the generosity of the public to perform its
mission.
NOW, THEREFORE, I, [MAYOR NAME], Mayor of [CITY], by virtue of the authority vested in me by the
Constitution and laws of [CITY] and [STATE], do hereby proclaim March 2019 as Red Cross Month. I
encourage all Americans to support this organization and its noble humanitarian mission.
IN WITNESS WHEREOF, I have hereunto set my hand this [XXXX] day of March, in the year of our Lord
two thousand nineteen, and of the [CITY] [WRITE OUT THE NAME OF THE STATE].
March 19, 2019 Contra Costa BOS minutes 152
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: 9259578860
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stephanie Mello, Deputy
cc:
C. 16
To:Board of Supervisors
From:Candace Andersen, District II Supervisor
Date:March 19, 2019
Contra
Costa
County
Subject:Resolution recognizing Darien Louie upon her retirement from East Bay Economic Development Alliance
March 19, 2019 Contra Costa BOS minutes 153
AGENDA ATTACHMENTS
Resolution 2019/89
MINUTES ATTACHMENTS
Signed Resolution No.
2019/89
March 19, 2019 Contra Costa BOS minutes 154
In the matter of:Resolution No. 2019/89
recognizing Darien Louie upon her retirement from the East Bay Economic Development Alliance.
Whereas, Darien Louie has over 39 years of experience in program development, fund
development, economic development and community investment. Her background
includes work in community non-profit, public sector and corporate partnership
settings, and also experience as an entrepreneur; and
Whereas, Darien began her professional career as a secondary public school teacher and
an educator specializing in the development of Vocational English as a Second
Language (VESL) programs; she created the first accredited curriculum in bilingual
VESL programs for adults for the Oakland Unified School District; and
Whereas, In April 2008, Darien joined the East Bay Community Foundation (EBCF) as
their Director of Public & Private Partnerships, a new division she created, focused on
engagement with business donors to help them with strategic philanthropy,
introductions to community needs and resources, and opportunities for partnerships
with public and nonprofit organizations. She leveraged millions of dollars in corporate
and foundation monies to support East Bay communities, and she also created and
managed the Foundation’s Oakland Education Fund and provided fund development
services for the Oakland Unified School District. At EBCF, Darien led regional
workforce development research efforts and developed a nationally recognized
sustainable homeownership program for low-to-moderate families; and
Whereas, In May 2013, Darien was “loaned” by the Foundation to the East Bay
Economic Development Alliance to serve as its Interim Executive Director. In
October 2013, Darien was offered the position on a permanent basis and managed the
cross-sector organization with over 105-member organizations from the private,
public and nonprofit sectors, representing over 800 individual regional leaders; and
Whereas, Darien’s awards and recognitions are numerous; they include Alameda
County’s Woman of the Year for Assembly District 16, Certificate of Special
Congressional Recognition from Congresswoman Barbara Lee, City of Oakland
Proclamation for “Darien Louie Day” from Mayor Jerry Brown, East Bay Asian
Local Development Corporation Community Award, Oakland Chinese Community
Council Kenneth Hoh Award for Community Service, Oakland Mayor’s Summer
Jobs Program Volunteer Leadership Award from Mayor Jerry Brown, Inner City
Leadership Award from Inner City Advisors, Oakland Chinatown Chamber of
Commerce Community Recognition Award, and several more including numerous
recognition awards from Wells Fargo; and
Whereas, Darien has been an outstanding leader for East Bay EDA and has led the
organization to a new level with increased membership, sponsorships, and events such
as the East Bay Innovation Awards. Those affiliated with East Bay EDA question
whether she ever sleeps, as her exceptional attention to detail results in emails sent at
March 19, 2019 Contra Costa BOS minutes 155
all hours of the night.
NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Contra Costa County does hereby
honor and thank Darien Louie For her dedicated commitment to the betterment of the community and the
Bay Area.
___________________
JOHN GIOIA
Chair, District I Supervisor
______________________________________
CANDACE ANDERSEN DIANE BURGIS
District II Supervisor District III Supervisor
______________________________________
KAREN MITCHOFF FEDERAL D. GLOVER
District IV Supervisor District V Supervisor
I hereby certify that this is a true and correct copy of an
action taken
and entered on the minutes of the Board of Supervisors on
the date
shown.
ATTESTED: March 19, 2019
David J. Twa,
By: ____________________________________, Deputy
March 19, 2019 Contra Costa BOS minutes 156
C.16
March 19, 2019 Contra Costa BOS minutes 157
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Candace Andersen, District II
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III
Supervisor
Contact: 9259578860
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stephanie Mello, Deputy
cc:
C. 17
To:Board of Supervisors
From:Candace Andersen, District II Supervisor
Date:March 19, 2019
Contra
Costa
County
Subject:Resolution recognizing Tanya Drlik upon her retirement from Integrated Pest Management.
March 19, 2019 Contra Costa BOS minutes 158
AGENDA ATTACHMENTS
Resolution 2019/90
MINUTES ATTACHMENTS
Signed Resolution No.
2019/90
March 19, 2019 Contra Costa BOS minutes 159
In the matter of:Resolution No. 2019/90
recognizing Tanya Drlik upon her retirement from Integrated Pest Management.
Whereas, Tanya Drlik is known for her extensive work in Integrated Pest Management,
an environmentally friendly strategy that focuses on long-term prevention of pests and
their damage while minimizing risk to people and the environment; and
Whereas, During her tenure as coordinator of IPM, Tanya has been instrumental in
reducing the use of pesticide by 79% and reducing the use of rodenticide by 83%; and
Whereas, Tanya revived the Bay Area’s IPM Coordinator networking group to share
information with colleagues, she created a Bed Bug Task Force and developed a bed
bug website with many resources for a variety of different audiences; and
Whereas, Tanya became the County’s “Bed Bug Lady” and provided solutions to many
hundreds of frightened and desperate citizens who call with bed bug problems, she
also created a bed bug prevention protocol for the County homeless shelters and
trained staff in its use; and
Whereas, Tanya created prevention protocols for County clinics and offices and trained
staff in their use, she developed a model IPM Policy and Program for Contra Costa
County municipalities in cooperation with the County Clean Water Program and the
City of El Cerrito.
NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Contra Costa County does hereby
honor and thank Tanya Drlik For her dedication to Contra Costa County and it’s citizens.
___________________
JOHN GIOIA
Chair, District I Supervisor
______________________________________
CANDACE ANDERSEN DIANE BURGIS
District II Supervisor District III Supervisor
______________________________________
KAREN MITCHOFF FEDERAL D. GLOVER
District IV Supervisor District V Supervisor
I hereby certify that this is a true and correct copy of an
action taken
and entered on the minutes of the Board of Supervisors on
the date
shown.
ATTESTED: March 19, 2019
March 19, 2019 Contra Costa BOS minutes 160
David J. Twa,
By: ____________________________________, Deputy
March 19, 2019 Contra Costa BOS minutes 161
C.17
March 19, 2019 Contra Costa BOS minutes 162
RECOMMENDATION(S):
INTRODUCE Ordinance No. 2019-05 amending the County Ordinance Code to exclude from the Merit
System the classification of District Attorney Assistant Chief of Inspectors-Exempt (6KD2), Waive the
reading, and FIX March 26, 2019 for adoption.
FISCAL IMPACT:
There is no cost associated with this action.
BACKGROUND:
The District Attorney recognizes the need for a senior law enforcement manager to assist on many of the
office's most sensitive investigations, and to develop a county-wide strategy to address violent crime. The
District Attorney has requested to expand the current Director position's duties to address this need. The
new duties include assisting the District Attorney and the office on the management and oversight of
investigations into Officer Involved Shootings and deaths involving law enforcement, wiretaps on
homicides and other serious felonies, and assistance to the county's FBI Safe Streets Task Force. The duties
of the position will include the provision of assistance and the coordination of resources to local law
enforcement agencies on "Cold Case" investigations; the management of the county's Sexual Assault Kit
Grant and coordination
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Dianne Dinsmore (925)
335-1766
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stephanie Mello, Deputy
cc: Paul Mulligan
C. 18
To:Board of Supervisors
From:Dianne Dinsmore, Human Resources Director
Date:March 19, 2019
Contra
Costa
County
Subject:Introduce Ordinance Number 2019-05 exclude from the Merit System the DA Chief of Inspectors-Exempt
classification
March 19, 2019 Contra Costa BOS minutes 163
BACKGROUND: (CONT'D)
of DNA "Hits"; the management of the three lieutenants within the office, and to fill in for them during
their absences; and to act as the Chief of Inspectors during his/her absence. The position will also be
responsible for the development, coordination, and implementation of the policies of the District
Attorney's Office on recordings captured by local law enforcement's Body and Police Car Cameras, and
to act as a liaison for the District Attorney and her office within the community and within law
enforcement.
CONSEQUENCE OF NEGATIVE ACTION:
Failure to create the new position will result in a void in the ability of the District Attorney's Office to
develop a county-wide strategy to address violent crime, particularly homicides and sexual assaults in
Contra Costa County. Also, if this action is not approved this would result in the loss of management
oversight of several essential functions of the Investigative Unit.
CHILDREN'S IMPACT STATEMENT:
Not applicable.
ATTACHMENTS
Ordinance Code 2019-05
March 19, 2019 Contra Costa BOS minutes 164
March 19, 2019 Contra Costa BOS minutes 165
March 19, 2019 Contra Costa BOS minutes 166
RECOMMENDATION(S):
APPOINT Frank Napoli to the Walnut Creek Local Committee Seat on the Advisory Council on Aging, as
recommended by the Employment and Human Services Department Director.
FISCAL IMPACT:
There is no Fiscal Impact.
BACKGROUND:
Mr. Frank Napoli will occupy the currently vacant Walnut Creek Local Committee Seat. Mr. Napoli resides
in Walnut Creek. The seat term will end September 30, 2019.
The Advisory Council on Aging provides a means for countywide planning, cooperation, and coordination
for individuals and groups interested in improving and developing services and opportunities for the older
residents of the County. The Council provides leadership and advocacy on behalf of older persons as a
channel of communication and information on aging.
CONSEQUENCE OF NEGATIVE ACTION:
The Advisory Council on Aging may not be able to conduct routine business.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Elaine Burres 608-4960
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stacey M. Boyd, Deputy
cc:
C. 19
To:Board of Supervisors
From:Kathy Gallagher, Employment & Human Services Director
Date:March 19, 2019
Contra
Costa
County
Subject:Appointment to the Advisory Council on Aging
March 19, 2019 Contra Costa BOS minutes 167
RECOMMENDATION(S):
APPOINT Jeffrey Kalin, Ella Jones, Joan Lautenberger, and Wendy Mailer to the Managed Care
Commission, with terms ending on August 31, 2021.
FISCAL IMPACT:
None
BACKGROUND:
The Managed Care Commission recommended the appointment of the following individuals the
Commission, with terms ending August 31, 2021:
Wendy Mailer to the Member-at-Large #3 seat
Jeffrey Kalin to the Member-at-Large #5 seat
Ella Jones to the Medicate Subscriber seat
Joan Lautenberger to the Other Provider seat
The applicants and recommendations for appointments were discussed on the Commission's agenda at their
July 18, 2018 meeting. While these appointments are, in practice, reviewed by the Family & Human
Services Committee, Resolution No. 2011/497 gives the Managed Care Commission the authority to
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Emlyn Struthers,
925-335-1919
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stacey M. Boyd, Deputy
cc:
C. 20
To:Board of Supervisors
From:David Twa, County Administrator
Date:March 19, 2019
Contra
Costa
County
Subject:Appointments to the Managed Care Commission
March 19, 2019 Contra Costa BOS minutes 168
BACKGROUND: (CONT'D)
interview applicants for appointment without further approval of a board committee. With Family &
Human Services not scheduled to meet again until April, the County Administrator recommends that the
Managed Care Commission's recommendations for appointment be conveyed directly to the Board of
Supervisors in this instance.
ATTACHMENTS
Application - Mailer, Wendy
Application - Kalin, Jeffrey
Application - Jones, Ella
Application - Lautenberger, Joan
March 19, 2019 Contra Costa BOS minutes 169
March 19, 2019 Contra Costa BOS minutes 170
March 19, 2019 Contra Costa BOS minutes 171
March 19, 2019 Contra Costa BOS minutes 172
March 19, 2019 Contra Costa BOS minutes 173
March 19, 2019 Contra Costa BOS minutes 174
March 19, 2019 Contra Costa BOS minutes 175
March 19, 2019 Contra Costa BOS minutes 176
March 19, 2019 Contra Costa BOS minutes 177
March 19, 2019 Contra Costa BOS minutes 178
March 19, 2019 Contra Costa BOS minutes 179
March 19, 2019 Contra Costa BOS minutes 180
March 19, 2019 Contra Costa BOS minutes 181
March 19, 2019 Contra Costa BOS minutes 182
March 19, 2019 Contra Costa BOS minutes 183
March 19, 2019 Contra Costa BOS minutes 184
March 19, 2019 Contra Costa BOS minutes 185
RECOMMENDATION(S):
APPOINT Peter Dahling to the Business #2 Alternate seat on the Hazardous Materials Commission to
complete the unexpired term ending on December 31, 2021.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
In 2013, IOC reviewed Board Resolution Nos. 2011/497 and 2011/498, which stipulate that applicants for
At Large/Non Agency-Specific seats on specified bodies are to be interviewed by a Board Committee. The
IOC made a determination that it would delegate the screening and nomination of Hazardous Materials
Commission candidates to the Commission, for review by the IOC.
The Hazardous Materials Commission was established in 1986 to advise the Board, County Staff and the
mayor's council members, and staffs of the cities within the County, on issues related to the development,
approval and administration of the County Hazardous Waste Management Plan. Specifically, the Board
charged the Commission with drafting a Hazardous Materials Storage and Transportation Plan and
Ordinance, coordinating the implementation of the Hazardous Materials Release Response Plan and
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Michael Kent (925)
313-6712
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stacey M. Boyd, Deputy
cc:
C. 21
To:Board of Supervisors
From:INTERNAL OPERATIONS COMMITTEE
Date:March 19, 2019
Contra
Costa
County
Subject:RECOMMENDATION FOR APPOINTMENT TO THE HAZARDOUS MATERIALS COMMISSION
March 19, 2019 Contra Costa BOS minutes 186
BACKGROUND: (CONT'D)
inventory program, and analyzing and developing recommendations regarding hazards materials issues
with consideration to broad public input, and reporting back to the Board on Board referrals.
The term for Business #2 Alternate seat expired on December 31, 2017 and has been vacant ever since.
The bylaws of the Commission provide that Business #2 Alternate seat be nominated by the Industrial
Association, screened by the Internal Operation Committee and appointed by the Board of Supervisors.
The Industrial Association has nominated Peter Dahling, Senior Manager of Regulatory Affairs at
Marathon Oil, for this seat. His letter of support and application are attached. The term for this seat
expires on December 31, 2021.
The Internal Operations Committee, with Supervisor Andersen present, reviewed and approved this
nomination on March 11, 2019.
ATTACHMENTS
Attachments IACCC Letter of Nomination for HazMat Commission
Candidate Application_Peter Dahling_HazMat Comm
March 19, 2019 Contra Costa BOS minutes 187
March 19, 2019 Contra Costa BOS minutes 188
March 19, 2019 Contra Costa BOS minutes 189
March 19, 2019 Contra Costa BOS minutes 190
March 19, 2019 Contra Costa BOS minutes 191
March 19, 2019 Contra Costa BOS minutes 192
RECOMMENDATION(S):
APPOINT Kimberly McCarl to the Private/Non-Profit Sector 2 seat on the Economic Opportunity Council,
with term end date of June 30, 2019, as recommended by the Employment and Human Services Director.
FISCAL IMPACT:
There is no fiscal impact.
BACKGROUND:
The Department requests to appoint Kim McCarl to the vacant Private/Non-Profit Sector 2 seat on the
Economic Opportunity Council (EOC) for the remainder of the current term, which ends June 30, 2019.
The seat was vacated on July 24, 2018 (agenda item C.32) upon the resignation of Marjorie Hanson. The
EOC approved McCarl's appointment at it's meeting on February 21, 2019. McCarl lives in Concord,
California 94519.
CONSEQUENCE OF NEGATIVE ACTION:
If not approved, the Economic Opportunity Council's ability to conduct routine business will be impaired.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: CSB (925) 681-6308
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stacey M. Boyd, Deputy
cc:
C. 22
To:Board of Supervisors
From:Kathy Gallagher, Employment & Human Services Director
Date:March 19, 2019
Contra
Costa
County
Subject:APPOINT Kim McCarl to Private/Non-Profit Sector Seat No. 2 of the Economic Opportunity Council
March 19, 2019 Contra Costa BOS minutes 193
ATTACHMENTS
McCarl
application
March 19, 2019 Contra Costa BOS minutes 194
March 19, 2019 Contra Costa BOS minutes 195
March 19, 2019 Contra Costa BOS minutes 196
March 19, 2019 Contra Costa BOS minutes 197
March 19, 2019 Contra Costa BOS minutes 198
March 19, 2019 Contra Costa BOS minutes 199
RECOMMENDATION(S):
APPROVE Appropriations and Revenue Adjustment No. 5058 authorizing new revenue in the Sheriff’s
Office (0255) in the amount of $331,000 from the P-6 Centralized Administrative Base (CAB) for the
purchase and installation of ALPR (Automated License Plate Reader) cameras in the Discovery Bay area.
FISCAL IMPACT:
$331,000; P-6 CAB funds (262900). Zero Net County Cost.
BACKGROUND:
The Discovery Bay P-6 Citizen Advisory Committee voted unanimously to request funds be allocated for
installation and maintenance of fixed ALPR cameras in the greater Discovery Bay area as a crime
prevention and investigative tool.
The ALPR camera capabilities are not only for the detection of stolen vehicles but also as an investigative
tool for persons and property crimes, missing persons, runaways and other crimes or circumstances where
vehicles are used by suspects or persons of interest. The area of Discovery Bay has been the backdrop for a
few very serious crimes recently involving vehicles
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III Supervisor
Contact: Liz Arbuckle
925-335-1529
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stacey M. Boyd, Deputy
cc: Liz Arbuckle, Heike Anderson, Paul Reyes
C. 23
To:Board of Supervisors
From:David O. Livingston, Sheriff-Coroner
Date:March 19, 2019
Contra
Costa
County
Subject:Appropriation Adjustment - Discovery Bay Automated License Plate Readers
March 19, 2019 Contra Costa BOS minutes 200
BACKGROUND: (CONT'D)
and the belief was had there been ALPR cameras in place their use may have resulted in swifter arrests
or identifying of suspects. In addition, the relative isolation of Discovery Bay coupled with it being
along a major road from the I-5 corridor to east Contra Costa County, the Discovery Bay P-6 Citizen
Advisory Committee thought ALPR to be an appropriate tool for identifying suspect vehicles coming
and going in their town. With its location along Hwy 4 and other country roads, criminals can easily
escape from Discovery Bay in a matter of minutes after committing their crimes.
The hope is that fixed ALPR cameras placed in strategic locations would provide virtually 100%
coverage of the entrances and egresses of the Discovery Bay area and would prove to be an invaluable
tool for law enforcement.
Vigilant Solutions ALPR camera systems provide both the preventative and investigative value needed
in the Alamo area. The cameras are the same type as utilized in the vehicular mobile application already
employed in the Sheriff's Patrol environment.
CONSEQUENCE OF NEGATIVE ACTION:
ALPR cameras will not be purchased and there will be no additional measures in place to deter and solve
crime.
AGENDA ATTACHMENTS
TC24/27 5058
MINUTES ATTACHMENTS
Signed: Appropriations & Adjustments No. 5058
March 19, 2019 Contra Costa BOS minutes 201
March 19, 2019Contra Costa BOS minutes202
March 19, 2019Contra Costa BOS minutes203
March 19, 2019 Contra Costa BOS minutes 204
March 19, 2019 Contra Costa BOS minutes 205
RECOMMENDATION(S):
ADOPT Position Adjustment Resolution No. 22383 to establish the classification of District Attorney
Assistant Chief of Inspectors-Exempt (6KD2) (unrepresented) at salary plan and grade B1Y 1001 ($10,003
- $12,463) and add one (1) District Attorney Assistant Chief of Inspectors-Exempt (6KD2) positon; add one
(1) District Attorney Office Manager (JJHG) (unrepresented) position at salary plan and grade B8X 1396
($4,881 - $6,234); cancel one (1) District Attorney Director of Forensic and Technology Services (6KDC)
(unrepresented) position #15883 at salary plan and grade B1X 2238 ($11,443 - $14,257), and cancel one
(1) Clerk-Experienced Level (JWXB) (represented) position #17498 at salary plan and grade 3RH 0750
($3,082 - $3,824) in the District Attorney's Office.
FISCAL IMPACT:
The requested position adjustments will result in a savings of approximately $42,786 per year.
BACKGROUND:
For District Attorney Assistant Chief of Investigative Services:
The District Attorney
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Elizabeth Molera, (925)
957-2205
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Jami Napier, Deputy
cc: Beth Molera, Paul Mulligan
C. 24
To:Board of Supervisors
From:Dianne Dinsmore, Human Resources Director
Date:March 19, 2019
Contra
Costa
County
Subject:Add one DA Asst Chief of Inspectors classification, add one DA Office Mgr pos, delete one DA Dir. of Fornsc &
Tech Svcs and delete one Clerk-Exp pos
March 19, 2019 Contra Costa BOS minutes 206
BACKGROUND: (CONT'D)
recognizes the need for a senior law enforcement manager to assist on many of the office's most
sensitive investigations, and to develop a county-wide strategy to address violent crime. The District
Attorney suggests expanding the current Director position's duties to address this need. The new duties
would include assisting the District Attorney and the office on the management and oversight of
investigations into Officer Involved Shootings and deaths involving law enforcement, wiretaps on
homicides and other serious felonies, and assistance to the county's FBI Safe Streets Task Force. The
duties of the position would include the provision of assistance and the coordination of resources to local
law enforcement agencies on "Cold Case" investigations; the management of the county's Sexual Assault
Kit Grant and coordination of DNA "Hits"; the management of the three lieutenants within the office,
and to fill in for them during their absences; and to act as the Chief of Inspectors during his/her absence.
The position would also be responsible for the development, coordination, and implementation of the
policies of the District Attorney's Office on recordings captured by local law enforcement's Body and
Police Car Cameras, and to act as a liaison for the District Attorney and her office within the community
and within law enforcement.
For District Attorney Office Manager:
The District Attorney implemented a new case management system in September 2015, Prosecutor By
Karpel (PBK). The system requires a full time District Attorney's Office employee to manage the day to
day operation of the system and liaison with DoIT on a continuous basis. Since June 2017, an office
manager has performed all duties with regard to PBK, and she was relieved of her routine office
manager responsibilities. Other DA's Office employees were temporarily upgraded to cover the office
manager duties. Based on the ongoing responsibilities of PBK and the need to have five office
managers, the District Attorney's Office requests an additional office manager position.
CONSEQUENCE OF NEGATIVE ACTION:
Failure to create the new position will result in a void in the ability of the District Attorney's Office to
develop a county-wide strategy to address violent crime, particularly homicides and sexual assaults in
Contra Costa County. Also, if this action is not approved this would result in the loss of management
oversight of several essential functions of the Investigative Unit.
Failure to add a District Attorney Office Manager position will result in either: no one covering the new
case management system, where there are daily demands of matters that need to be addressed
immediately for cases and documents that need to be filed with the courts, which could cause some cases
either not being filed prior to suspect being released from jail or cases being dismissed; or an office not
having an Office Manager to deal with the essential functions of that office including work orders,
clerical coverage, dealing with law and justice partners, and any other issues that arise. Either of these
options is not acceptable and would cause many problems.
AGENDA ATTACHMENTS
P300 22383
MINUTES ATTACHMENTS
P300 22383- SIGNED
March 19, 2019 Contra Costa BOS minutes 207
POSITION ADJUSTMENT REQUEST
NO. 22383
DATE 11/15/2018
Department No./
Department District Attorney Budget Unit No. 0242 Org No. belw Agency No. 042
Action Requested: Establish/Add one (1) DA Asst Chief of Investigative Services position to Org 2820; Add one DA Office
Manager (JJHG) position to Org 2805; delete DA Dir of Forensic & Tech Svcs (6KDC) pos #15883; delete Clerk-Experienced
Level (JWXB) pos # 17498 in the District Attorney's Office.
Proposed Effective Date: 1/1/2019
Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No
Total One-Time Costs (non-salary) associated with request: $0.00
Estimated total cost adjustment (salary / benefits / one time):
Total annual cost ($ 42,786) Net County Cost $0.00
Total this FY ($21,393.00) N.C.C. this FY 0.00
SOURCE OF FUNDING TO OFFSET ADJUSTMENT Savings of $ 42,786 from two deleted positions
Department must initiate necessary adjustment and submit to CAO.
Use additional sheet for further explanations or comments.
Diana Becton
______________________________________
(for) Department Head
REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT
Paul Reyes 11/19/2018
___________________________________ ________________
Deputy County Administrator Date
HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 2/1/2019
Establish the classification of District Attorney Assistant Chief of Inspectors-Exempt (6KD2) (unrepresented) and add one (1)
District Attorney Assistant Chief of Inspectors-Exempt (6KD2) position, add one District Attorney Office Manager (JJHG)
(unrepresented) position, cancel one District Attorney Director of Forensic and Technology Services (6KDC) position #15883,
and cancel one Clerk Experienced Level (JWXB) position #17498
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule.
Effective: Day following Board Action.
(Date) Gladys Scott Reid 2/1/2019
___________________________________ ________________
(for) Director of Human Resources Date
COUNTY ADMINISTRATOR RECOMMENDATION: DATE 3/14/2019
Approve Recommendation of Director of Human Resources
Disapprove Recommendation of Director of Human Resources Paul Reyes
Other: ____________________________________________ ___________________________________
(for) County Administrator
BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors
Adjustment is APPROVED DISAPPROVED and County Administrator
DATE BY
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION
Adjust class(es) / position(s) as follows:
P300 (M347) Rev 3/15/01
March 19, 2019 Contra Costa BOS minutes 208
REQUEST FOR PROJECT POSITIONS
Department Date 3/14/2019 No. xxxxxx
1. Project Positions Requested:
2. Explain Specific Duties of Position(s)
3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds)
4. Duration of the Project: Start Date End Date
Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain.
5. Project Annual Cost
a. Salary & Benefits Costs: b. Support Costs:
(services, supplies, equipment, etc.)
c . Less revenue or expenditure: d. Net cost to General or other fund:
6. Briefly explain the consequences of not filling the project position(s) in terms of:
a. potential future costs d. political implications
b. legal implications e. organizational implications
c. financial implications
7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these
alternatives were not chosen.
8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the
halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will
forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted
9. How will the project position(s) be filled?
a. Competitive examination(s)
b. Existing employment list(s) Which one(s)?
c. Direct appointment of:
1. Merit System employee who will be placed on leave from current job
2. Non-County employee
Provide a justification if filling position(s) by C1 or C2
USE ADDITIONAL PAPER IF NECESSARY
March 19, 2019 Contra Costa BOS minutes 209
March 19, 2019 Contra Costa BOS minutes 210
RECOMMENDATION(S):
ADOPT Position Adjustment Resolution No. 22401 to increase the hours of one (1) Librarian (3AWA)
(represented) vacant position # 16681 from 20/40 hours to 40/40 hours at salary plan and grade QXX 1341
($4,620-$5,900); increase the hours of one (1) Library Assistant-Journey Level (3KVB) (represented)
vacant position # 6217 from 20/40 hours to 40/40 hours at salary plan and grade QXX 1030
($3,395-$4,336); increase the hours of one (1) Clerk-Experienced Level (JWXB) (represented) vacant
position # 11853 from 20/40 hours to 40/40 hours at salary plan and grade 3RH 0750 ($3,082-$3,824); and
cancel one (1) part-time 20/40 Clerk-Experienced Level (JWXB) (represented) vacant position # 17170 at
salary plan and grade 3RH 0750 ($3,082-$3,824) in the Library Department.
FISCAL IMPACT:
Upon approval, this action will result in an annual cost to the Library Fund of approximately $52,192. No
fiscal impact to the County general fund. These positions are funded in the Library Budget and the increase
will be funded by the City of Pinole.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Samuel Treanor at (925)
608-7702
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Jami Napier, Deputy
cc: Beth Kilian
C. 25
To:Board of Supervisors
From:Melinda Cervantes, County Librarian
Date:March 19, 2019
Contra
Costa
County
Subject:Increase hours of three positions and cancel one position in the Library
March 19, 2019 Contra Costa BOS minutes 211
BACKGROUND:
On December 18, 2018, the Pinole City Council voted to approve funding of Pinole Library facility
costs. The Library provides 35 base hours of service when the city pays the facility costs. Approval will
allow an increase from 24 to 35 hours each week. These position changes meet library staffing needs to
ensure sufficient coverage when the library is open.
Recruitment for the Librarian and Clerk-Experienced Level positions has also been difficult because of
the limited 20-hour shifts available. Increasing the hours for these positions, as well as the newly
vacated Library Assistant-Journey Level position will make it easier to fill these positions.
CONSEQUENCE OF NEGATIVE ACTION:
If these position changes are not approved, the Pinole Community Library will be unable to ensure
sufficient coverage when the library is open. The Library will also not realize a cost savings in benefits
costs for its Clerk-Experienced Level position and will be competitively disadvantaged in filling its
vacant positions.
AGENDA ATTACHMENTS
P300 22401_Increase Lib, Clerk, LA-J and Cancel Clerk.doc
MINUTES ATTACHMENTS
P300 22401 - SIGNED
March 19, 2019 Contra Costa BOS minutes 212
March 19, 2019 Contra Costa BOS minutes 213
POSITION ADJUSTMENT REQUEST
NO. 22401
DATE 1/2/2019
Department No./
Department County Library Budget Unit No. 0621 Org No. 3796 Agency No. 85
Action Requested: Increase one (1) 20/40 Librarian Position number 16681 to 40/40 Librarian. Increase one (1) 20/40 Library
Assistant-Journey Level position number 6217 to 40/40 Library Assistant-Journey Level. Increase one (1) 20/40 Clerk-
Experienced Level position number 11853 to 40/40 Clerk-Experienced Level. Cancel one (1) 20/40 Clerk-Experienced Level
position number 17170.
Proposed Effective Date: 12/1/2018
Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No
Total One-Time Costs (non-salary) associated with request: $0.00
Estimated total cost adjustment (salary / benefits / one time):
Total annual cost $52,192.00 Net County Cost $0.00
Total this FY $17,397.00 N.C.C. this FY $0.00
SOURCE OF FUNDING TO OFFSET ADJUSTMENT City of Pinole/Library Fund
Department must initiate necessary adjustment and submit to CAO.
Use additional sheet for further explanations or comments.
Melinda S. Cervantes
______________________________________
(for) Department Head
REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT
BR for JE 1/1/2019
___________________________________ ________________
Deputy County Administrator Date
HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 1/24/2019
Increase the hours of one (1) Librarian (3AWA position # 16681 from 20/40 hours to 40/40 hours; increase the hours of one
(1) Library Assistant-Journey Level (3KVB) position # 6217 from 20/40 hours to 40/40; increase the hours of one (1) Clerk-
Experienced Level (JWXB) position # 11853 from 20/40 hours to 40/40 hours; and cancel one (1) part-time 20/40 Clerk-
Experienced Level (JWXB) vacant position # 17170 in the Library Department.
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule.
Effective: Day following Board Action.
(Date) Tanya Williams 1/24/2019
___________________________________ ________________
(for) Director of Human Resources Date
COUNTY ADMINISTRATOR RECOMMENDATION: DATE 3/11/2019
Approve Recommendation of Director of Human Resources
Disapprove Recommendation of Director of Human Resources /s/ Julie DiMaggio Enea
Other: ____________________________________________ ___________________________________
(for) County Administrator
BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors
Adjustment is APPROVED DISAPPROVED and County Administrator
DATE BY
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION
Adjust class(es) / position(s) as follows:
P300 (M347) Rev 3/15/01
March 19, 2019 Contra Costa BOS minutes 214
REQUEST FOR PROJECT POSITIONS
Department Date1/2/19 No. xxxxxx
1. Project Positions Requested:
2. Explain Specific Duties of Position(s)
3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds)
4. Duration of the Project: Start Date End Date
Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain.
5. Project Annual Cost
a. Salary & Benefits Costs: b. Support Costs:
(services, supplies, equipment, etc.)
c . Less revenue or expenditure: d. Net cost to General or other fund:
6. Briefly explain the consequences of not filling the project position(s) in terms of:
a. potential future costs d. political implications
b. legal implications e. organizational implications
c. financial implications
7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these
alternatives were not chosen.
8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the
halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will
forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted
9. How will the project position(s) be filled?
a. Competitive examination(s)
b. Existing employment list(s) Which one(s)?
c. Direct appointment of:
1. Merit System employee who will be placed on leave from cur rent job
2. Non-County employee
Provide a justification if filling position(s) by C1 or C2
USE ADDITIONAL PAPER IF NECESSARY
March 19, 2019 Contra Costa BOS minutes 215
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Agricultural Commissioner, or designee, to execute an agreement
containing modified indemnification language with East Bay Regional Park District (EBRPD) for the
County to provide Ground Squirrel Control Services in an amount not to exceed $9,900, for the period
January 1, 2019 through December 31, 2019.
FISCAL IMPACT:
Approval of this agreement will reimburse the Agriculture Department in an amount not to exceed $9,900
for Ground Squirrel services in various East Bay Regional Parks. There is no County match.
BACKGROUND:
The Department shall supply products and labor to provide Ground Squirrel control services that have been
approved by East Bay Regional Park District's Integrated Pest Management department. Products will be
distributed either in bait stations or spread by all-terrain vehicles at East Bay Regional Parks within the
jurisdiction and operation of the Department. Ground Squirrel control service will be limited to those
locations where Ground Squirrels have been located, identified, and pose a public, economic,
environmental or recreational nuisance. Ground Squirrel control services will be performed within normal
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: 608-6600
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc:
C. 26
To:Board of Supervisors
From:Matt Slattengren
Date:March 19, 2019
Contra
Costa
County
Subject:EBRPD Special Service Agreement - Ground Squirrel Control 2019
March 19, 2019 Contra Costa BOS minutes 216
BACKGROUND: (CONT'D)
business hours. The Department will ensure product is in compliance with all Federal and State laws and
regulations. This agreement has a modified, mutual indemnification provision. Services will be provided at
District parks and associated land bank areas.
CONSEQUENCE OF NEGATIVE ACTION:
A negative action would cause loss of revenue to the Department and an increase in the number of ground
squirrels causing detrimental destruction In East Bay Regional Parks, and eventually into adjacent
properties.
March 19, 2019 Contra Costa BOS minutes 217
RECOMMENDATION(S):
APPROVE and AUTHORIZE the County Librarian, or designee, to apply for and accept a Collection
Preservation Assessment Project award from the California Preservation Program and California State
Library to provide services for the purpose of planning appropriate care of the library local history
collection pertaining to history of the county, its cities, and localities.
FISCAL IMPACT:
No Library Fund match.
BACKGROUND:
The Collection Preservation Assessment Project, if awarded, will provide California Preservation Program
expert services to assist with preservation planning (no cash award). The award will allow assessment of the
Contra Costa County Library local history collection which consists of 3,050 items pertaining to the history
of the county and its cities and localities. The collection is an invaluable and unique research resource.
Many of the items are rare and irreplaceable. Although there is controlled access to the material, most of
the materials, due to age and fragile condition, need more extensive preservation. The collection consists of
two areas, the Vault Collection,
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: W. Beveridge
925-608-7730
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc:
C. 27
To:Board of Supervisors
From:Melinda Cervantes, County Librarian
Date:March 19, 2019
Contra
Costa
County
Subject:Grant from the California Preservation Program and California State Library Assessment Program
March 19, 2019 Contra Costa BOS minutes 218
BACKGROUND: (CONT'D)
which contains items relating to Contra Costa County history, including towns and cities, people, and
events, with an emphasis on uniqueness. And the Baldwin Collection, a smaller, secondary collection
consisting of Californiana and a limited selection of materials focusing on Northern California. The
collection is currently located at the Pleasant Hill Library and consists of books, pamphlets, newspapers,
clipping files, maps, photographs and other items. The preservation assessment will include scope and scale
of preservation needed as well as recommendations for care of the collection.
CONSEQUENCE OF NEGATIVE ACTION:
If the grant is not accepted then the Library will not have the benefit of the California Preservation
Assessment Program experts in preserving a collection of items unique to Contra Costa County.
March 19, 2019 Contra Costa BOS minutes 219
RECOMMENDATION(S):
ADOPT Resolution No. 2019/72 approving and authorizing the Sheriff-Coroner, or designee, to enter into
Memorandum of Agreement (MOA) with the County of Butte for cost recovery associated with the
emergency mutual aid and law enforcement mutual aid response to the November 2018 California
Wildfires, Federal Emergency Disaster Funds, FEMA-4407-DR.
FISCAL IMPACT:
Cost Recovery. (100% Federal)
BACKGROUND:
On November 8, 2018, an emergency event consisting of fires in Butte County was declared. On November
12, 2018, a Presidential Declaration of Emergency was issued by President Donald J. Trump. Contra Costa
County Office of the Sheriff provided law enforcement mutual aid and other Contra Costa County
departments provided support through emergency management mutual aid to the County of Butte. Federal
and State funds are now available for reimbursement of actual costs associated with providing mutual aid
services. In order for the Office of the Sheriff and other county departments to participate in the cost
recovery program, the Federal Emergency Management Agency requires all affected counties to enter into
a Memorandum of Agreement with those entities that provided mutual aid during the disaster. Approval of
the MOA will enable the Office of the Sheriff and other county departments to participate in the cost
recovery program.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Mary Jane Robb (925)
335-1557
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc:
C. 28
To:Board of Supervisors
From:David O. Livingston, Sheriff-Coroner
Date:March 19, 2019
Contra
Costa
County
Subject:California Wildfires Cost Recovery
March 19, 2019 Contra Costa BOS minutes 220
March 19, 2019 Contra Costa BOS minutes 221
CONSEQUENCE OF NEGATIVE ACTION:
The Office of the Sheriff and other county departments will be unable to apply for reimbursement of
costs associated with the mutual aid response.
AGENDA ATTACHMENTS
Resolution 2019/72
MINUTES ATTACHMENTS
Signed Resolution 2019/72
March 19, 2019 Contra Costa BOS minutes 222
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
and for Special Districts, Agencies and Authorities Governed by the Board
Adopted this Resolution on 03/19/2019 by the following vote:
AYE:
NO:
ABSENT:
ABSTAIN:
RECUSE:
Resolution No. 2019/72
In The Matter Of: Entering into a Memorandum of Understanding (MOA) with the County of Butte for cost recovery associated
with the emergency management mutual aid and law enforcement mutual aid response to the November 2018 California
Wildfires, Federal Emergency Disaster Funds, FEMA-4407-DR.
Whereas, the County of Contra Costa will be seeking cost recovery with the County of Butte associated with the emergency
management mutual aid and law enforcement mutual aid response due to the November 2018 California Wildfires.
Now, Therefore, Be It Resolved that the Board of Supervisors: Authorizes the Sheriff-Coroner, Undersheriff or the Sheriff's
Chief of Management Services, to request for and on behalf of the County of Contra Costa, a public entity established under the
laws of the State of California, any action necessary for the purpose of obtaining cost recovery associated with the emergency
mutual aid response to the November 2018 California Wildfires, Federal Emergency Disaster Funds, FEMA-4407-DR
Contact: Mary Jane Robb (925) 335-1557
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: , Deputy
cc:
March 19, 2019 Contra Costa BOS minutes 223
March 19, 2019 Contra Costa BOS minutes 224
RECOMMENDATION(S):
ADOPT Resolution No. 2019/71 approving and authorizing the Sheriff-Coroner or designee, to apply for
and accept the Commission on Peace Officer Standards and Training (POST) Innovative Grant Program
(IGP) in an initial amount of $200,000 for training purposes for the period of April 1, 2019 through the end
of available funding.
FISCAL IMPACT:
Initial Revenue of up to $200,000, 100% State funds. No County match.
BACKGROUND:
The Commission on Peace Officer Standards and Training Innovative Grant Program (IGP) is a new
training reimbursement grant dedicated to law enforcement agencies. The grant provides agencies up to
$200,000.00 to design, certify, and present training courses with the intent to lower the number of
officer-involved shootings. The authorized training course chosen for this grant program is Use of Force
and De-Escalation.
CONSEQUENCE OF NEGATIVE ACTION:
The Office of the Sheriff will be unable to apply for and accept the grant from the Commission on Peace
Officer Standards and Training.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Mary Jane Robb, (925)
335-1557
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc:
C. 29
To:Board of Supervisors
From:David O. Livingston, Sheriff-Coroner
Date:March 19, 2019
Contra
Costa
County
Subject:Peace Officer Standards and Training Innovative Grant Program
March 19, 2019 Contra Costa BOS minutes 225
AGENDA
ATTACHMENTS
Resolution 2019/71
MINUTES
ATTACHMENTS
Signed Resolution 2019/71
March 19, 2019 Contra Costa BOS minutes 226
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
and for Special Districts, Agencies and Authorities Governed by the Board
Adopted this Resolution on 03/19/2019 by the following vote:
AYE:
NO:
ABSENT:
ABSTAIN:
RECUSE:
Resolution No. 2019/71
IN THE MATTER OF: Applying for and Accepting the Commission on Peace Officer Standards and Training (POST)
Innovative Grant Program (IGP).
WHEREAS, the County of Contra Costa is seeking funds available through the Commission on Peace Officer Standards and
Training;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisor's: Authorizes the Sheriff-Coroner, Undersheriff or the
Sheriff's Chief of Management Services, to execute for and on behalf of the County of Contra Costa, a public entity established
under the laws of the State of California, any action necessary for the purpose of obtaining financial assistance provided by the
Commission on Peace Officer Standards and Training.
Contact: Mary Jane Robb, (925) 335-1557
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: , Deputy
cc:
March 19, 2019 Contra Costa BOS minutes 227
March 19, 2019 Contra Costa BOS minutes 228
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the
County Contract #77-066-1 with Anthony Lopresti, D.O. (dba MDI Wellness Center), a sole proprietor, in
an amount not to exceed $325,000, to provide primary care physician services to Contra Costa Health Plan
(CCHP) members for the period from April 1, 2019 through March 31, 2021.
FISCAL IMPACT:
This contract is funded 100% by CCHP Enterprise Fund II. (No rate increase)
BACKGROUND:
In March 2017, the County Administrator approved and the Purchasing Services Manager executed
Contract #77-066 with Anthony Lopresti, O.D.(dba MDI Wellness Center), to provide primary care
physician services to CCHP members for the period from April 1, 2017 through March 31, 2019.
Approval of Contract #77-066-1 will allow Contractor to continue providing primary care physician
services for CCHP members through March 31, 2021.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Sharron Mackey,
925-313-6104
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc: K Cyr, M Wilhelm
C. 30
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:March 19, 2019
Contra
Costa
County
Subject:Contract #77-066-1 with Anthony Lopresti, O.D. (dba MDI Wellness Center)
March 19, 2019 Contra Costa BOS minutes 229
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, certain specialized health care services for CCHP members under the terms
of their Individual and Group Health Plan membership contracts with the County will not be provided.
March 19, 2019 Contra Costa BOS minutes 230
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Public Works
Director, a purchase order with Air Products Group in an amount not to exceed $400,000 for heating,
ventilation and air conditioning filtration components for the period of March 1, 2019 through February 28,
2022, Countywide.
FISCAL IMPACT:
This cost is to be funded through Public Works building maintenance budget. (100% General Fund)
BACKGROUND:
Facilities Services maintains all County buildings. Heating, ventilation and air conditioning filtration is part
of this maintenance. Each building maintained by Facilities uses several types and sizes of air filters, each
designed for specific purposes (e.g., pollen removal, bio hazard, prevention, etc.). Solicitation of air
filtration components was completed on Bidsync #1901-316. This request is for a three-year purchase
order.
CONSEQUENCE OF NEGATIVE ACTION:
If this purchase order is not approved, then purchasing through Air Products Group for heating, ventilation
and air conditioning filtration will discontinue.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Ted Lavelle
925-313-7077
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors
on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc:
C. 31
To:Board of Supervisors
From:Brian M. Balbas, Public Works Director/Chief Engineer
Date:March 19, 2019
Contra
Costa
County
Subject:APPROVE a purchase order with Air Products Group
March 19, 2019 Contra Costa BOS minutes 231
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with
Arrowhead Towing, Inc. in an amount not to exceed $180,000 for vehicle towing services for the period
February 1, 2019 through January 31, 2022, Countywide.
FISCAL IMPACT:
This cost is to be funded through Fleet Services maintenance budget. (100% Fleet Internal Service Funds)
BACKGROUND:
Public Works Fleet Services maintains all County vehicles. As such, vehicle towing is an important part in
getting damaged or broken units from one point to another. As bid in house through Materials Management,
Arrowhead Towing, Inc. is one of three vendors awarded this commodity. Fleet Services is requesting this
contract be approved for a period covering the next three years.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, vehicle towing services will be discontinued.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Ted Lavelle
925-313-7077
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors
on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc:
C. 32
To:Board of Supervisors
From:Brian M. Balbas, Public Works Director/Chief Engineer
Date:March 19, 2019
Contra
Costa
County
Subject:APPROVE a contract with Arrowhead Towing, Inc.
March 19, 2019 Contra Costa BOS minutes 232
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with
Freeman’s Tow Service, Inc. in an amount not to exceed $180,000 for vehicle towing services for the
period February 1, 2019 through January 31, 2022, Countywide.
FISCAL IMPACT:
This cost is to be funded through Fleet Services maintenance budget. (100% Fleet Internal Service Fund)
BACKGROUND:
Public Works Fleet Services maintains all County vehicles. As such, vehicle towing is an important part in
getting damaged or broken units from one point to another. As bid in house through Materials Management,
Freeman’s Tow Service, Inc. is one of three vendors awarded this commodity. Fleet is requesting this
contract be approved for a period covering the next three years.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, vehicle towing services will be discontinued.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Ted Lavelle
925-313-7077
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors
on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc:
C. 33
To:Board of Supervisors
From:Brian M. Balbas, Public Works Director/Chief Engineer
Date:March 19, 2019
Contra
Costa
County
Subject:APPROVE a contract with Freeman’s Tow Service, Inc.
March 19, 2019 Contra Costa BOS minutes 233
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the
County Contract #27-579-6 with Bay Area Therapeutic Radiology & Oncology Associates Medical Group,
Inc. (dba BATROA), a corporation, in an amount not to exceed $500,000, including deleting the County
Standard Indemnification clause, to provide radiology and oncology services for Contra Costa Health Plan
(CCHP) members, for the period from April 1, 2019 through March 31, 2021.
FISCAL IMPACT:
This contract is funded 100% by CCHP Enterprise Fund II. (Rate increase)
BACKGROUND:
On April 18, 2017, the Board of Supervisors approved Contract #27-579-5 with Bay Area Therapeutic
Radiology & Oncology Associates Medical Group, Inc. to provide radiation and oncology services to
CCHP members for the period from April 1, 2017 through March 31, 2019.
Approval of Contract #27-579-6 will allow Contractor to continue providing radiology and oncology
services to CCHP members through March 31, 2021, including deleting the County General Conditions
Paragraph 18 (Indemnification).
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Sharron Mackey,
925-313-6104
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc: K Cyr, M Wilhelm
C. 34
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:March 19, 2019
Contra
Costa
County
Subject:Contract #27-579-6 with Bay Area Therapeutic Radiology & Oncology Associates Medical Group, Inc. (dba
BATROA)
March 19, 2019 Contra Costa BOS minutes 234
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, certain specialized health care services for CCHP members under the terms
of their Individual and Group Health Plan membership contracts with the County will not be provided.
March 19, 2019 Contra Costa BOS minutes 235
RECOMMENDATION(S):
APPROVE clarification of Board action on April 24, 2018 (C.44) which authorized the Health Services
Director to execute Participation Agreement #26-796-1 with The Leland Stanford Junior University, an
education institution, to correct the payment limit from an amount not to exceed $10,000, to reflect the
intent of the parties in which the payment limit should reflect an amount not to exceed $20,000.
FISCAL IMPACT:
This contract is funded 100% Hospital Enterprise Fund I.
BACKGROUND:
On April 24, 2018 the Board of Supervisors approved Contract #26-796-1 with The Leland Stanford Junior
University to allow County to participate in a collaborative to improve perinatal health care in California for
the period March 1, 2018 through February 28, 2021. The contract was negotiated in the amount of
$20,000; however, staff inadvertently stated $10,000 in the Board Order.
The purpose of this Board Order is to correct the payment limit to reflect the intent of the parties in which
the payment limit should be $20,000 instead of $10,000.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: JASPREET BENEPAL,
925-370-5101
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc: L Walker, M Wilhelm
C. 35
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:March 19, 2019
Contra
Costa
County
Subject:Clarification of Board Item C.44 with The Leland Stanford Junior University
March 19, 2019 Contra Costa BOS minutes 236
CONSEQUENCE OF NEGATIVE ACTION:
If this correction is not approved, County will not be able to pay the membership fee and
take advantage of statewide data systems improving the accuracy of perinatal health care at
Contra Costa Regional Medical Center.
March 19, 2019 Contra Costa BOS minutes 237
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a
contract in the amount of $246,000 with Urban Tilth, a 501(c)(3) nonprofit corporation, to complete the
Design Phase and begin Phase I Construction at the North Richmond Urban Farm for the period January 1,
2019 through December 31, 2019.
FISCAL IMPACT:
No Impact to the County's General Fund. Funds are from the Park Dedication/Park Impact Trust Fund.
BACKGROUND:
Urban Tilth's Urban Farm Project
The North Richmond Farm is a 3.1-acre Agricultural Park and Riparian Restoration Learning Center
providing rich outdoor experiences for children, youth and adults. The Farm will offer "You Pick It"
learning gardens, a community kitchen, a cooperative youth-run cafe, a simple outdoor amphitheater,
multipurpose gathering space, garden and creek classrooms, and a working farm providing fresh produce
and eggs. The North Richmond Farm will also provide an outdoor hub to provide education, training,
employment, locally produced food, and daily, hands-on, beneficial outdoor experience in a neighborhood
that offers few opportunities for engagement with safe green spaces.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Kristine Solseng (925)
674-7809
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc:
C. 36
To:Board of Supervisors
From:John Kopchik, Director, Conservation & Development Department
Date:March 19, 2019
Contra
Costa
County
Subject:Urban Tilth Contract and Park Fee Allocation
March 19, 2019 Contra Costa BOS minutes 238
BACKGROUND: (CONT'D)
Contra Costa County has been a fiscal supporter to the North Richmond Farm since 2013 and championed
by Supervisor Gioia after his visit to Zenger Farm, an urban farm partnership with the City of Portland. The
County has provided $256,307 of Park Dedication fees towards site acquisition and $457,000 of Park
Impact/Park Dedication fees towards project development. In addition, $623,187 of the County’s Measure
WW funds have been allocated to the North Richmond Farm for utility installation.
Proposed Contract
The contract amount is for $246,000, which includes $46,000 from a previous contract with Urban Tilth
plus an additional $200,000 in Park Dedication and Park Impact Fees. The contract will help fund the final
design phase and Phase I Construction of the North Richmond Farm. Phase I Construction will include the
construction of all production areas of the North Richmond Farm. The Park Fees will be used for the
following tasks: (i) additional geotechnical and site surveys, (ii) architect and engineering design, (iii)
project management/coordination, (iv) removal of diseased and non-native trees, (v) construction of farm
buildings, greenhouses, hoop houses, washing pack area, and other approved improvements as needed, and
(vi) additional permitting fees.
The table below shows the estimated use of these funds:
Task 1: Environmental and Site Analysis/Studies $ 30,000
Task 2: Architect and Engineering Design $ 44,880
Task 3: Project Management/Coordination $ 31,120
Task 4: Tree Removal $ 5,000
Task 5: Construction of Approved Improvements $ 100,000
Task 6: Permitting $ 35,000
Total $ 246,000
Project Timeline
The project is anticipated to be completed by the end of 2021.
California Environmental Quality Act (CEQA)
A Mitigated Negative Declaration was adopted as part of the land use entitlements on November 13, 2018.
Park Fund Background
The County imposes fees on residential development to fund park and recreational facilities under both the
County's Park Dedication Ordinance and the County's Park Impact Fee Ordinance. Funds from these fees
are deposited into accounts associated with the census tract where the residential development occurs to
ensure the funds are directed to park and recreational facilities which serve the residents of the
development. The following table outlines the North Richmond Dedication and Park Impact fee accounts
that will be used for the project. Use of the park fees identified are reasonably related to the development of
the North Richmond Urban Farm park, consistent with Government Code section 66001(a)(3). There is a
reasonable relationship between the increase in housing units and the need for additional park
improvements, consistent with Government Code section 66001(a)(4).
March 19, 2019 Contra Costa BOS minutes 239
Account Amount
PI1336502 $ 135,790.64
421335602 $ 110,209.36
Total $ 246,000.00
Applicable General Plan Goals and Policies
The proposed project implements the following General Plan Park and Recreation Facilities Goals:
To develop a sufficient amount of conveniently located, properly designed park and recreational facilities to
serve the needs to all residents. (9-36)
To promote active and passive recreational enjoyment of the County's physical amenities for the continued
health, safety and welfare of the citizens of the County. (9-38)
To achieve a level of park facilities of four acres per 1,000 population (9-39)
The proposed project implements the following General Plan Park and Recreation Facilities Policies:
A well-balanced distribution of local parks, based on character and density present and planned residential
development and future recreational needs, shall be preserved. (9-41)
Park design shall be appropriate to the recreational needs and access capabilities of all residents in each
locality. (9-42)
The proposed project also implements section 3-194 of the Land User Element which outlines policies "to
promote and support the development of urban agricultural in North Richmond including an Urban
Agricultural Demonstration/Educational Garden. The Urban Tilth North Richmond Garden provides a
demonstration and educational urban farm in North Richmond.
Park Capital Improvement Plan Consistency
The proposed project supports the development of a Park in the North Richmond Community, identified in
the Capital Improvement Program.
CONSEQUENCE OF NEGATIVE ACTION:
Not approving the additional tasks will negatively impact the ability of Urban Tilth to proceed with the
proposed Farm project and will jeopardize the security of their site.
CHILDREN'S IMPACT STATEMENT:
The proposed project will support the following community outcomes established in the Children's Report
Card: 1) Children and youth are healthy and preparing for a productive adulthood; 2) Families are safe,
stable and nurturing; 3) Communities are safe and provide a high quality of life for children and families.
March 19, 2019 Contra Costa BOS minutes 240
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to issue
Request for Proposals (RFP) #1167 for Family Caregiver Support Program Services in an amount not to
exceed $550,000 for the period July 1, 2019 through June 30, 2020.
FISCAL IMPACT:
Issue Request for Proposals in an amount not to exceed $550,000. Contract will be entirely federally
funded.
BACKGROUND:
The Family Caregiver Support Program (FCSP) provides supportive services to family caregivers or
grandparents (or older individuals who are relative caregivers). The support services include: 1)
information to caregivers, potential caregivers, and those who may assist caregivers about available
services; 2) assistance to caregivers in gaining access to the services; 3) individual counseling, organization
or support groups, and caregiver training to assist the caregivers in the areas of health, nutrition, and
financial literacy, and decision making and problem solving related to caregiver roles; 4) respite care to
enable caregivers to be temporarily relieved from their caregiving responsibilities; and, 5) supplemental
services, on a limited basis, to complement the care provided by caregivers.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Elaine Burres 608-4960
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc:
C. 37
To:Board of Supervisors
From:Kathy Gallagher, Employment & Human Services Director
Date:March 19, 2019
Contra
Costa
County
Subject:Issuance of Request for Proposals, Family Caregiver Support Program Services
March 19, 2019 Contra Costa BOS minutes 241
CONSEQUENCE OF NEGATIVE ACTION:
Without issuance of the Request for Proposals, open bid process, Employment and Human Services, Area
Agency on Aging would be out of compliance with Older American Act funding requirements.
March 19, 2019 Contra Costa BOS minutes 242
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director,
a purchase order with GE Medical Systems, Ultrasound & Primary Diagnostics, LLC, in the amount not to
exceed $164,094 for the purchase of the LOGIQ E10 Ultrasound system to replace a unit that is at “end of
life” at Contra Costa Regional Medical Center (CCRMC).
FISCAL IMPACT:
100% funded by the Hospital Enterprise Fund I.
BACKGROUND:
This new ultrasound unit/system will replace an existing unit that the manufacturer has indicated/deemed
“End of Life”. As equipment ages and technology advances, many parts and components contained in older
systems are no longer available or difficult to obtain timely. Ultrasound services are an important part of
the overall Diagnostic Imaging Services. The purchase of this new LOGIQ E 10 system will put CCRMC
into a higher level platform for ultrasound exams/procedures.
CONSEQUENCE OF NEGATIVE ACTION:
If this purchase order is not approved, the Diagnostic Imaging Unit at CCRMC would be unable to provide
optimum services for its patients and would have to contend with frequent breakdowns and waits for repairs
and parts.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Japreet Benepal,
925-370-5101
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc: Marcy Wilhelm, Margaret Harris
C. 38
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:March 19, 2019
Contra
Costa
County
Subject:Purchase Order with GE Medical Systems, Ultrasound & Primary Care Diagnostics, LLC
March 19, 2019 Contra Costa BOS minutes 243
March 19, 2019 Contra Costa BOS minutes 244
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the
County Contract Amendment Agreement #74-554-2 with NAMI Contra Costa, a non-profit corporation,
effective March 1, 2019, to amend Contract #74-554-1, to increase the payment limit by $63,000, from
$600,000 to a new payment limit of $663,000 with no change in the original term of July 1, 2018 through
June 30, 2019, and no change in the six-month automatic extension amount of $300,000 through December
31, 2019.
FISCAL IMPACT:
This Contract is funded 100% by Mental Health Services Act (MHSA).
BACKGROUND:
On September 11, 2018, the Board of Supervisors approved Novation Contract #74-554-1 with NAMI
Contra Costa for the period from July 1, 2018 through June 30, 2019, which included a six-month automatic
extension through December 31, 2019 for the provision of support to the
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Matthew White, M.D.,
925-957-5201
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc: L Walker, M Wilhelm
C. 39
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:March 19, 2019
Contra
Costa
County
Subject:Amendment #74-554-2 with NAMI Contra Costa
March 19, 2019 Contra Costa BOS minutes 245
BACKGROUND: (CONT'D)
County’s Family Volunteer Network Program.
Approval of Contract Amendment Agreement #74-554-2 will allow contractor to provide additional support
services for families, significant others, and loved ones of consumers experience mental health issues,
through June 30, 2019.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, families will not receive the support they need from this vendor to support
loves ones with mental illness.
March 19, 2019 Contra Costa BOS minutes 246
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Health Services Department, to
execute an amendment to purchase order #F02871 with Avella of Deer Valley Inc., to increase the payment
limit by $1,500,000.00 for a new payment limit of $3,500,000.00 for the compounding of Chemotherapy
regimens for the Contra Costa Regional Medical Center (CCRMC) and to extend the term through May 31,
2019.
FISCAL IMPACT:
100% funding is included in the Hospital Enterprise Fund I budget.
BACKGROUND:
Avella of Deer Valley, Inc. is the only Compounding Pharmacy that can provide CCRMC and Clinic
patients with certain compounded medications at this time. Due to State and Federal requirements already in
place, the Martinez Infusion Pharmacy is currently under construction to assure compliance with these
regulatory requirements. To continue providing services to our cancer patients during this construction
work, we need to extend the services provided by Avella of Deer Valley, Inc. until the anticipated
construction completion date of May 31, 2019.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Japreet Benepal,
925-370-5101
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc: Marcy Wilhelm, Irene Segovia
C. 40
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:March 19, 2019
Contra
Costa
County
Subject:Amendment to Purchase Order with Avella of Deer Valley, Inc.
March 19, 2019 Contra Costa BOS minutes 247
CONSEQUENCE OF NEGATIVE ACTION:
If this Purchase Order amendment is not approved, we will not be able to take care of our most vulnerable
patient population at the Contra Costa Regional Medical Center.
March 19, 2019 Contra Costa BOS minutes 248
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute Contract #72-124 with
Ride Roundtrip, Inc., in an amount not to exceed $800,000 for hosted software portal services for
transportation coordination, scheduling, and dispatch for Medi-Cal patients, for the period January 1, 2019
through December 31, 2020.
FISCAL IMPACT:
100% funded by the State Department of Health Care Services.
BACKGROUND:
The Health Services Department’s Public Health Division provides social service case management to
Medi-Cal patients who are identified as high utilizers, and who need additional services in order to improve
their health outcomes. Transportation is one of the biggest needs for these Medi-Cal patients.
Under Contract #72-124, the Contractor will provide the electronic services to schedule and provide
transportation to patients including interfacing with the County’s Electronic Health Record System. This
contract includes the County’s obligation to defend the vendor from losses arising out of County’s
negligence or willful misconduct in performing services under the agreement.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Dan Peddycord,
925-313-6712
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc: Marcy Wilhelm
C. 41
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:March 19, 2019
Contra
Costa
County
Subject:Contract #72-124 with Ride Roundtrip, Inc.
March 19, 2019 Contra Costa BOS minutes 249
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the
County Contract Amendment Agreement #24-681-84(17) with United Family Care, LLC (dba Family
Courtyard), a limited liability company, effective March 1, 2019, to amend Contract #24-681-84(16), to
decrease the payment limit by $116,224, from $467,456 to a new payment limit of $351,232, with no
change in the original term of December 1, 2018 through November 30, 2019.
FISCAL IMPACT:
This amendment is funded 100% by Mental Health Realignment funds. (No rate increase)
BACKGROUND:
This Contract meets the social needs of the County's population in that it provides augmentation of room
and board, and twenty-four hour emergency residential care and supervision to eligible mentally disordered
clients, who are specifically referred by the Mental Health Program Staff and who are served by County
Mental Health Services.
On October 23, 2018, the Board of Supervisors approved Contract
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Matthew White, M.D.,
925-957-5201
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc: E Suisala , M Wilhelm
C. 42
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:March 19, 2019
Contra
Costa
County
Subject:Amendment #24-681-84(17) with United Family Care, LLC (dba Family Courtyard)
March 19, 2019 Contra Costa BOS minutes 250
BACKGROUND: (CONT'D)
#24-681-84(16) with United Family Care, LLC (dba Family Courtyard), to provide augmented board and
care services for County-referred mentally disordered clients, for the period December 1, 2018 through
November 30, 2019.
Approval of Contract Amendment Agreement #24-681-84(17) will allow the Contractor to provide
augmented board and care services to a reduced number of clients through November 30, 2019.
CONSEQUENCE OF NEGATIVE ACTION:
If this amendment is not approved clients will not be placed and services will not be provided by this
Contractor.
March 19, 2019 Contra Costa BOS minutes 251
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the
County Contract Amendment Agreement #22-137-54 with Meals on Wheels and Senior Outreach Services,
a non-profit corporation, effective March 15, 2019, to amend Contract #22-137-52 to increase the payment
limit by $28,277, from $464,962 to a new payment limit of $493,239, with no change in the original term of
July 1, 2018 through June 30, 2019, and to increase the automatic extension amount by $7,070 from
$116,240 to $123,310, with no change in the term of the automatic extension, through September 30, 2019.
FISCAL IMPACT:
This amendment is funded by 100% by Title III-C2 of the Older Americans Act of 1965. (Rate increase)
BACKGROUND:
On September 11, 2018, the Board of Supervisors approved Contract #22-137-52 (as amended by Contract
Amendment Agreement #22-137-53), with Meals on Wheels and Senior Outreach Services to provide
home-delivered meals for the Senior Nutrition Program, including modifications to County’s standard
indemnification clause and General Conditions for the period from July
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Dan Peddycord,
925-313-6712
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc: E Suisala , M Wilhelm
C. 43
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:March 19, 2019
Contra
Costa
County
Subject:Amendment #22-137-54 with Meals on Wheels and Senior Outreach Services
March 19, 2019 Contra Costa BOS minutes 252
BACKGROUND: (CONT'D)
1, 2018 through June 30, 2019, which included a three-month automatic extension through September 30,
2019.
Approval of Contract Amendment Agreement #22-137-54 will allow the Contractor to provide additional
services through June 30, 2019.
CONSEQUENCE OF NEGATIVE ACTION:
If this amendment is not approved, County’s homebound senior citizens will not receive Senior Nutrition
Program meals, which provide at least one third of their daily nutrition.
March 19, 2019 Contra Costa BOS minutes 253
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Health Services Director, to execute
an amendment to Purchase Order #07197 with Central Ad Mixture Pharmacy Services, Inc., to increase the
payment limit by $150,000 for a new payment limit of $650,000 for the compounding of total parenteral
nutrition and peripheral parenteral nutrition intravenous solutions with no change to the termination date of
March 31, 2020.
FISCAL IMPACT:
100% funding is included in the Hospital Enterprise Fund I budget.
BACKGROUND:
Contra Costa Regional Medical Center (CCRMC) Pharmacy Unit has been using Central Admixture
Pharmacy Services, Inc., for intravenous services since May 2005. Total Parenteral Nutrition (TPN) and
Peripheral Parenteral Nutrition (PPN), as well as certain intravenous medications are outsourced to Central
Ad Mixture Pharmacy Services, Inc.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, the lack of products such as TPN’s and PPN’s as well as various
intravenous solution compounds, needed for treating patients at CCRMC will be unavailable, causing a
negative impact in the health of our patients at CCRMC.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Japreet Benepal,
925-370-5101
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc: Marcy Wilhelm, Irene Segovia
C. 44
To:Board of Supervisors
From:Anna Roth, Health Services Director
Date:March 19, 2019
Contra
Costa
County
Subject:Amendment to Purchase Order with Central Ad Mixture Pharmacy Services, Inc.
March 19, 2019 Contra Costa BOS minutes 254
March 19, 2019 Contra Costa BOS minutes 255
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Chief Information Officer,
Department of Information Technology, a purchase order Presidio Networked Solutions Group, LLC, in an
amount not to exceed $107,000 for the acquisition of Cisco Network Appliances and associated technical
support; Countywide.
FISCAL IMPACT:
The cost of $107,000 is budgeted under Org #1055 FY 18/19 and recovered through the Department of
Information Technology's billing process.
BACKGROUND:
The Department of Information Technology is purchasing Cisco equipment and SmartNet Solution support
for the maintenance of the County's network . The Cisco Digital Network Architecture (DNA) Center is a
network management automation appliance. This management platform is utilized in maintaining wireless
network connectivity in facilities, Countywide. The Appliance:
Helps resolve access problems across wired and wireless networks to get users back online faster
Facilitates visibility of user attributes, posture, and profile through integration with the Cisco Identity Services
Engine
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Joanne Buenger (925)
313-1202
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc:
C. 45
To:Board of Supervisors
From:Marc Shorr, Chief Information Officer
Date:March 19, 2019
Contra
Costa
County
Subject:Authorize a Purchase Order with Presidio Networked Solutions Group, LLC.
March 19, 2019 Contra Costa BOS minutes 256
BACKGROUND: (CONT'D)
Allows wireless lifecycle management so that IT staff may design and maintain optimal radio frequency
environments
Offers an intuitive user experience to eliminate complexity, improve IT productivity, and minimize staffing
requirements
Delivers physical or virtual appliance deployment for flexibility without sacrificing functionality
In accordance with Administrative Bulletin No. 611.0, Departments are required to obtain Board approval
contracts exceeding $100,000. The County Administrator's Office has reviewed this request and
recommends approval.
CONSEQUENCE OF NEGATIVE ACTION:
Failure to maintain the County's wireless network may result in reduced capacity, system failure, and
interrupted business and emergency operations.
March 19, 2019 Contra Costa BOS minutes 257
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Department of
Information Technology, a purchase order with Insight for a Microsoft volume licensing enterprise
enrollment renewal, in an amount not to exceed $1,840,705 for the period May 1, 2019 through April 30,
2022.
FISCAL IMPACT:
$1,840,704.48 (100% User Fees); the whole cost is billed in three annual installments, and charged out to
user departments on a per license basis.
BACKGROUND:
The Department of Information Technology initiates, on behalf of various County Departments, the
purchase and renewal of the Microsoft Enterprise desktop licensing agreement. Each participating
department is charged for its percentage of the licenses and fees, as applicable.
In accordance with Administrative Bulletin No 611.0, County Departments are required to obtain Board
approval for single item purchases over $100,000. The County Administrator’s Office has reviewed this
request and recommends approval.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
ABSENT:Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Marc Shorr (925)
608-4071
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc:
C. 46
To:Board of Supervisors
From:Marc Shorr, Chief Information Officer
Date:March 19, 2019
Contra
Costa
County
Subject:Microsoft Volume Licensing Enterprise Enrollment Renewal
March 19, 2019 Contra Costa BOS minutes 258
CONSEQUENCE OF NEGATIVE ACTION:
Renewal of enrollment is required by the Microsoft to continue use and remain compliant with the licensing
agreement.
CLERK'S ADDENDUM
Pulled to be listed at a future date.
March 19, 2019 Contra Costa BOS minutes 259
RECOMMENDATION(S):
APPROVE and AUTHORIZE the County Administrator, or designee, to execute a contract with Milliman,
Inc. in an amount not to exceed $400,000 for actuarial services for the period March 20, 2019 through June
30, 2022, subject to approval as to form by County Counsel.
FISCAL IMPACT:
Up to $400,000. The costs of the contract will be recovered through the Benefits Administration charges
assessed to all County Departments.
BACKGROUND:
On January 18, 2019, the County Administrator’s Office issued a request for proposals from actuarial
consultants to advise the County on strategies for managing its other post-employment benefit (“OPEB”)
liabilities and complying with the requirements of GASB 74, Financial Reporting for Postemployment
Benefit Plans Other Than Pension Plans, and GASB 75, Accounting and Financial Reporting by Employers
for Postemployment Benefits Other Than Pensions, and Government Code Section 7507.
The County received six responses to the issuance and a interview panel composed of the Treasurer-Tax
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Timothy M. Ewell,
(925)335-1036
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc: Hon. Russell V. Watts, Treasurer-Tax Collector, Hon. Robert R. Campbell, Auditor-Controller, Lisa Driscoll, County Finance Director, Ann Elliott, Human Resources Manager
C. 47
To:Board of Supervisors
From:David Twa, County Administrator
Date:March 19, 2019
Contra
Costa
County
Subject:Contract with Milliman, Inc. for Actuarial and Consulting Services
March 19, 2019 Contra Costa BOS minutes 260
BACKGROUND: (CONT'D)
Collector, County Finance Director and Employee Benefits Manager interviewed the top three respondents.
Based on those interviews, the panel recommended that Milliman, Inc. be be awarded the contract to
continue assisting the County with meeting the actuarial and accounting requirements of GASB 74/75,
Government Code 7507, and with actuarial advice on developing strategies for the ongoing management of
its OPEB liabilities.
The County’s OPEB liability issue remains complex and has grew over a period of almost fifty years. The
Board of Supervisors has developed a sound strategy to address the obligation and the Board’s goals are
being achieved. The County Administrator recommends the continued practice of engaging an OPEB
consultant to assist with managing the County's OPEB liability and reporting on its status.
CONSEQUENCE OF NEGATIVE ACTION:
The County will not be able to meet its legal responsibilities regarding actuarial reporting of other post
employment benefits.
CHILDREN'S IMPACT STATEMENT:
No impact.
March 19, 2019 Contra Costa BOS minutes 261
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Chief Information Officer,
(1) a purchase order with CA, Inc., in an amount not to exceed $398,759.13 and (2) an order form for the
renewal of software licenses and maintenance for the County Property Tax, Finance, and Law and Justice
Information systems for the period March 31, 2019 through March 30, 2022.
FISCAL IMPACT:
$398,759.13; $132,919.71 annually for three years. Funded by departmental user fees.
BACKGROUND:
The County is party to an agreement with CA, Inc., for the license and support of software used by the
County Property Tax, Finance, and Law and Justice Information Systems. Renewal of the licenses and
support for the next three years will occur by execution of the order form and issuance of the purchase
order to make payment for amounts due under the purchase order.
In accordance with Administrative Bulletin No 611.0, County Departments are required to obtain Board
approval for single item purchases over $100,000. The County Administrator's office has reviewed this
request and recommends approval.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Marc Shorr, (925)
608-4071
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Laura Cassell, Deputy
cc:
C. 48
To:Board of Supervisors
From:Marc Shorr, Chief Information Officer
Date:March 19, 2019
Contra
Costa
County
Subject:Computer Associates (CA) Software License and Maintenance Renewal
March 19, 2019 Contra Costa BOS minutes 262
CONSEQUENCE OF NEGATIVE ACTION:
Without the renewal of these licenses and support, the County will be unable to operate its property tax,
finance and law and justice information systems. This will directly impact the County's ability to operate
and perform mandated functions.
March 19, 2019 Contra Costa BOS minutes 263
RECOMMENDATION(S):
Acting as the Governing Board of the WCCHD Financing Corporation II, ADOPT Resolution No. 2019/15
approving amended Bylaws and Articles of Incorporation for the WCCHD Financing Corporation II.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
West Contra Costa Healthcare District History and Governance
The West Contra Costa Healthcare District (the “District”) struggled financially for decades, experiencing
increasing costs, declining reimbursements, and growing service demand from uninsured and underinsured
populations. After emerging from bankruptcy in 2006, the District fell deeper into debt. In 2015, it closed
its hospital, Doctors Medical Center, which was a full-service acute care facility with 124 general acute care
beds.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Timothy M. Ewell, (925)
335-1036
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stephanie Mello, Deputy
cc: Anna Roth, HSD Director
C. 49
To:WCCHD Financing Corporation II
From:David Twa, County Administrator
Date:March 19, 2019
Contra
Costa
County
Subject:WCCHD FINANCING CORPORATION II ADOPTION OF AMENDED ARTICLES OF INCORPORATION AND
BYLAWS
March 19, 2019 Contra Costa BOS minutes 264
BACKGROUND: (CONT'D)
>
On October 20, 2016, the District again filed for bankruptcy under chapter 9 of the Bankruptcy Code.
Through the bankruptcy, the District sought the bankruptcy court’s approval of a plan that allowed the
District to modify its debts and on-going costs, emerge from bankruptcy, and begin the process of
repaying creditors. The bankruptcy court approved the District’s Plan of Adjustment on January 2, 2018,
allowing the District to repay certain creditors over a series of years.
The District was governed by an elected board of directors, pursuant to Health and Safety Code sections
32100 et seq. Effective January 1, 2019, the Board of Supervisors became the appointed Board of
Directors for the District. (Agenda Item D.3 on September 11, 2018 agenda.)
Financing Corporations
The District issued municipal securities over time to facilitate capital improvements to its facilities,
specifically the former Doctor's Medical Center. During that period, the WCCHD Financing
Corporation and WCCHD Financing Corporation II (collectively the "Financing Corporations") were
formed to assist with the issuance of those securities. The Financing Corporations are nonprofit public
benefit corporations organized under California Corporations Code section 5100 et seq. Pursuant to
these corporations' respective bylaws, the District Board of Directors also serves as the Board of
Directors for each corporation.
Since the Board of Supervisors elected to become the District Board of Directors, effective January 1,
2019, the Board, by operation of law, also became the Board of Directors of each corporation at that
time.
On December 4, 2018, the Board of Supervisors formally acknowledged that they would become the
Board of Directors of WCCHD Financing Corporation and the Board of Directors of WCCHD
Financing Corporation II. In accordance with the Board's responsibilities in these new roles, it also
directed staff to make necessary filings with state and federal agencies that may require a change in
governance as a reportable event on or after January 1, 2019.
Today's action will approve amended Bylaws and Articles of Incorporation of the WCCHD Financing
Corporation II to recognize: 1) change in governance of the corporation, 2) establish meeting schedules
concurrent with the Board of Supervisors' meeting schedule; 3) appoint officers of the corporation
consistent with the officers of the District.
Once the amended Bylaws and Articles of Incorporation are approved, staff will make the requisite
filings with the California Secretary of State (i.e. filing of Statement of Information (CA Form SI-100))
to update business addresses, corporate officers, and contact information for service of process.
Similarly, the corporation's responsible party and address information will be updated with the
California Franchise Tax Board (FTB) and the Internal Revenue Service (IRS).
CONSEQUENCE OF NEGATIVE ACTION:
The existing Bylaws and Articles of Incorporation will remain in place. These documents will continue
to reflect the prior governance and leadership structure of the Corporation, which is no longer in place
due to the District now being operated by the Board of Supervisors. Additionally, the regular meeting
schedule will not be updated to reflect the District's meeting schedule.
AGENDA ATTACHMENTS
March 19, 2019 Contra Costa BOS minutes 265
Resolution 2019/15
Resolution No. 2019/15 - Exhibit A - Amended Bylaws - WCCHD Financing Corporation II
Resolution No. 2019/15 - Exhibit B - Amended and Restated Articles of Incorporation - WCCHD
Financing Corporation II
MINUTES ATTACHMENTS
Signed Resolution No. 2019/15
March 19, 2019 Contra Costa BOS minutes 266
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
and for Special Districts, Agencies and Authorities Governed by the Board
Adopted this Resolution on 03/19/2019 by the following vote:
AYE:3
John Gioia
Candace Andersen
Federal D. Glover
NO:
ABSENT:2 Diane Burgis
Karen Mitchoff
ABSTAIN:
RECUSE:
Resolution No. 2019/15
IN THE MATTER OF: APPROVING AMENDED BYLAWS AND ARTICLES OF INCORPORATION FOR THE
WCCHD FINANCING CORPORATION II
WHEREAS, the West Contra Costa Healthcare District (the "District") struggled financially for decades, experiencing
increasing costs, declining reimbursements, and growing service demand from uninsured and underinsured populations;
WHEREAS, the District emerged from bankruptcy in 2006, but soon fell deeper into debt and ultimately closed its hospital,
Doctors Medical Center, in 2015;
WHEREAS, on October 20, 2016 the District again filed for bankruptcy under chapter 9 of the Bankruptcy Code, which
ultimately resulted in the federal bankruptcy court approving the District’s Plan of Adjustment on January 2, 2018, allowing the
District to repay certain creditors over a series of years;
WHEREAS, Senate Bill 522 was introduced by Senator Steve Glazer and proposed the dissolution of the existing elected board
of directors of the District, effective January 1, 2019, and required that the Board of Supervisors of the County, at its election,
either serve as the District’s governing board or appoint a governing board for the District, as specified. Governor Brown signed
the bill into law on July 18, 2018;
WHEREAS, on September 11, 2018, the Contra Costa County Board of Supervisors voted unanimously to become the Board of
Directors of the District; and,
WHEREAS, on December 4, 2018, the Board of Supervisors acknowledged that, by operation of law, once the Board became
the Governing Board of the West Contra Costa Healthcare District, it would also become the Board of Directors for the
WCCHD Financing Corporation and the WCCHD Financing Corporation II.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the WCCHD Financing Corporation II that:
1. The Amended Bylaws of the WCCHD Financing Corporation II, included as Exhibit A to this Resolution, is approved and
adopted; and
2. The Amended Articles of Incorporation of the WCCHD Financing Corporation II, included as Exhibit B to this Resolution, is
approved and adopted.
3. Staff is directed to make any and all filings with federal, state or other entities to reflect the amended Bylaws and Articles of
Incorporation and remit fees necessary to effectuate the filing.
4. This Resolution shall take effect immediately upon its adoption.
Contact: Timothy M. Ewell, (925) 335-1036
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stephanie Mello, Deputy
March 19, 2019 Contra Costa BOS minutes 267
cc: Anna Roth, HSD Director
March 19, 2019 Contra Costa BOS minutes 268
March 19, 2019 Contra Costa BOS minutes 269
1
EXHIBIT A – Resolution No. 2019/15
BYLAWS
of
WCCHD FINANCING CORPORATION II
ARTICLE I
NAME, ORGANIZATION AND PURPOSE, PRINCIPAL OFFICE
Section 1.01. Name. The name of this corporation is WCCHD Financing Corporation II
(hereinafter referred to as the "Corporation").
Section 1.02. Organization, Purpose and Use of Funds. The Corporation is a
nonprofit public benefit corporation organized under the Nonprofit Public Benefit
Corporation Law (commencing at section 51 l 0 of the California Corporations Code) (the
"Law") to provide financial assistance to the West Contra Costa Healthcare District (the
"District"), by financing, refinancing, acquiring, constructing, improving, leasing and
selling buildings, building improvements, equipment, and any other real or personal
property (collectively, the "Facilities"), for the use, benefit and enjoyment of the public
served by the District and any other purpose incidental thereto. The activities of the
Corporation shall be limited to the activities described in its articles of incorporation
("Articles of Incorporation"), as amended from time-to-time. No gains, profits or
dividends shall be distributed to any of the Directors or officers of the Corporation; and no
part of the net earnings, if any, of the Corporation, either during its existence or upon its
dissolution, shall ever inure to the benefit of any Director or any member, private
shareholder, individual, person, firm or corporation excepting only the District.
Section 1 .03. Principal Office. The principal office of the Corporation is hereby fixed
and located at the offices of the District, Attention: Clerk of the Board of Supervisors for
Contra Costa County, 651 Pine Street – 1st Floor, Martinez, CA 94553. The Board of
Directors is hereby granted full power and authority to change said principal office from
one location to another. Any such change shall be noted by the Secretary opposite this
section, but shall not be considered an amendment to these Bylaws.
ARTICLE II
NO MEMBERS
Section 2.01. No Members. Pursuant to section 5310 of the Law, the bylaws of a
nonprofit corporation may provide that the corporation shall have no members. The
Corporation shall have no members.
ARTICLE III
DIRECTORS
Section 3.01. Powers. Subject to the limitations of the Articles of Incorporation, as may
be amended from time-to-time, these bylaws ("Bylaws") and the Law, and subject to the
duties of Directors as prescribed by the Bylaws, all powers of the Corporation shall be
exercised by or under the authority of, and the business and affairs of the Corporation
March 19, 2019 Contra Costa BOS minutes 270
2
EXHIBIT A – Resolution No. 2019/15
shall be controlled by, the Board of Directors. No Director shall be responsible for any
error in judgment or for anything that he or she may do or refrain from doing in good
faith. Without prejudice to such general powers, but subject to the same limitations, it is
hereby expressly declared that the Directors shall have the following powers, to wit:
First: To select and remove all the other officers, agents and employees of
the Corporation, prescribe such powers and duties for them as may not be
inconsistent with law or the Articles of Incorporation or Bylaws, fix their
compensation and require from them security for faithful service;
Second: To conduct, manage and control the affairs and business of the
Corporation and to make such rules and regulations therefor not
inconsistent with law or the Articles of Incorporation, as may be amended
from time-to-time, or Bylaws, as they may deem best; and
Third: To borrow money and incur indebtedness for the purposes of the
Corporation, and to cause to be executed and delivered therefor, in the
name of the Corporation, promissory notes, bonds, certificates of
participation, debentures, deeds of trust, mortgages, pledges,
hypothecations or other evidences of debt and securities therefor.
Section 3.02. Number of Directors. The authorized number of Directors shall be the
same as the number of members of the Board of Directors of the District (currently five
(5)) until changed by amendment of these Bylaws.
Section 3.03. Selection and Term of Office. The Board of Directors shall be
constituted of the same persons serving as members of the Board of Directors of the
District, and no person shall be eligible to serve as a Director except a person serving as a
member of the Board of Directors of the District. The Chairperson of the Board of
Directors of the Corporation shall be the Chairperson of the Board of Directors of the
District. The Vice Chairperson of the Board of Directors of the Corporation shall be the
Vice Chairperson of the Board of Directors of the District.
Section 3.04. Vacancies. Subject to the provisions of section 5226 of the Law, any
Director may resign effective upon giving written notice to the President (defined in
Section 4.01, below), the Secretary or the Chairperson or Vice-Chairperson of the Board
of Directors, unless the notice specifies a later time for the effectiveness of such
resignation. A vacancy or vacancies in the Board of Directors shall be deemed to exist in
case of the death, resignation or removal of any Director, or if the authorized number of
Directors is increased. Vacancies in the Board shall be filled in the same manner as the
Director whose office is vacant was selected. Each Director so selected shall hold office
until the expiration of the term of the replaced Director and until a successor has been
selected and has accepted the office.
Section 3.05. Organization and Annual Meetings. The Board of Directors shall hold an
annual meeting for the purpose of organization, selection of officers, as needed, and the
March 19, 2019 Contra Costa BOS minutes 271
3
EXHIBIT A – Resolution No. 2019/15
transaction of other business. Annual meetings of the Board shall be held at the same time
as the annual reorganization meeting of the Board of Supervisors in January of each year.
Section 3.06. Regular Meetings. The Corporation’s regular meeting schedule shall
be the same as the District meeting schedule and will be held at the principal offices of
the District.
Section 3.07. Special Meetings; Notice. Special and emergency meetings of the Board
of Directors for any purpose may be called by the President or by a majority of the
Directors, and shall be called, noticed, and held in compliance with the provisions of the
Brown Act.
Section 3.08. Adjournment . A majority of the Directors present, whether or not a
quorum is present, may adjourn any meeting to another time and place.
Section 3.09. Quorum. A majority of the Directors then in office shall be necessary to
constitute a quorum for the transaction of business. Every act or decision done or made by
a majority of the Directors present at a meeting duly held at which a quorum is present
shall be regarded as the act of the Board of Directors unless a greater number is required
by Law or by the Articles of Incorporation, as may be amended from time-to-time.
Section 3. 10. Fees and Compensation. Directors shall receive no compensation or
expenses for their services as Directors.
Section 3 .11. Conduct of Meetings. The Chairperson or, in his or her absence, the Vice
Chairperson of the Board of Directors, shall preside.
Section 3.12. Meetings and Actions of Committees. Meetings and actions of
committees of the Board of Directors shall be governed by, held, and taken under the
provisions of these bylaws concerning meetings, other Board of Directors’ actions, and the
Brown Act. Minutes of each meeting shall be kept and shall be filed with the corporate
records. The Board of Directors may adopt rules for the governance of any committee as
long as the rules are consistent with these bylaws. If the Board of Directors has not
adopted rules, the committee may do so.
ARTICLE IV
OFFICERS
Section 4.01. Officers. The officers of the Corporation shall be a President, a Treasurer
and a Secretary. The Corporation may also have, at the discretion of the Board of
Directors, one or more Vice Presidents, one or more Assistant Secretaries, one or more
Assistant Treasurers, and such other officers as may be appointed by the Board of
Directors. One person may hold two or more offices, provided, that a person serving as
the Chairperson, Vice Chairperson or President may not simultaneously serve as the
Treasurer or Secretary.
March 19, 2019 Contra Costa BOS minutes 272
4
EXHIBIT A – Resolution No. 2019/15
Section 4.02. Selection. The acting officers of the District shall be the respective officers
of the Corporation.
Section 4.03. Removal and Resignation. Any officer may resign, or may be removed,
with or without cause, by the Board of Directors at any time. Vacancies caused by death,
resignation or removal of any officer may be filled by appointment by the Board of
Directors, or by the President until such appointment by the Board of Directors.
Section 4.04. President. The President shall be the chief executive officer of the
Corporation and, subject to the control of the Board of Directors, shall have general
supervision, direction and control of the affairs of the Corporation. The President shall be
the Executive Director of the District.
Section 4.05. Secretary. The Secretary shall keep at the principal office of the
Corporation a book of minutes of all meetings of Directors, with the time and place of
holding, how called or authorized, the notice thereof given and the names of those present
at Directors' meetings. The Secretary of the Corporation shall be the Secretary of the
District.
Section 4.06. Treasurer. The Treasurer shall be the chief financial officer and shall keep
and maintain adequate and correct books of account showing the receipts and disbursements
of the Corporation, and an account of its cash and other assets, if any. Such books of
account shall at all reasonable times be open to inspection by any Director. The Treasurer
shall deposit all moneys of the Corporation with such depositories as are designated by the
Board of Directors, and shall disburse the funds of the Corporation as may be ordered by the
Board of Directors, and shall render to the President or the Board of Directors, upon request,
statements of the financial condition of the Corporation. The Treasurer of the Corporation
shall be the Treasurer of the District.
Section 4.07. Subordinate Officers. Subordinate officers shall perform such duties as
shall be prescribed from time to time by the Board of Directors or the President.
ARTICLE V
MISCELLANEOUS
Section 5.01. Execution of Documents. The Board of Directors may authorize any
officer or officers as agent or agents, to enter into any contract or execute any instrument in
the name of and on behalf of the Corporation and such authority may be general or
confined to specific instances; and unless so authorized by the Board of Directors, no
officer, agent or other person shall have any power or authority to bind the Corporation by
any contract or engagement or to pledge its credit or to render it liable for any purpose or
to any amount.
Section 5.02. Inspection of Bylaws. The Corporation shall keep in its principal office the
original or a copy of these Bylaws, as amended or otherwise altered to date, certified by
the Secretary, which shall be open to inspection by the Directors at all reasonable times
during office hours.
March 19, 2019 Contra Costa BOS minutes 273
5
EXHIBIT A – Resolution No. 2019/15
Section 5.03. Annual Report. The annual report referred to in section 632 l (a) of the Law
is expressly dispensed with in accordance with section 632 l (c) of the Law.
Section 5.04. Fiscal Year. The fiscal year of the Corporation shall begin July 1 of each year
and end June 30 of the following year, except the first fiscal year, which shall run from the
date of incorporation to June 30, 2004.
Section 5.05. Dissolution. Upon the dissolution, liquidation or winding up of the
Corporation, or upon abandonment or the impossibility of performance by the Corporation
of its specific organizational purposes set forth in Article II of the Articles of
Incorporation, as may be amended from time-to-time, the assets of the Corporation
remaining after payment of all or provision for all debts or liabilities of the Corporation
and after compliance with Chapters 15, 16 and 17 of the Law shall be distributed to the
District for public purposes.
Section 5.06. Construction and Definitions. Unless the context otherwise requires, the
general provisions, rules of construction and definitions contained in the Law of the State
of California shall govern the construction of these Bylaws. If any section, subsection,
sentence, clause or phrase of these Bylaws, or the application thereof, is contrary to the
Law of the State of California, the provisions of that law shall prevail. Without limiting
the generality of the foregoing the masculine gender includes the feminine and neuter, the
singular number includes the plural and the plural number includes the singular, and the
term "person" includes a corporation as well as a natural person.
Section 5.07. Modification of Bylaws. New Bylaws may be adopted or these Bylaws may
be amended or repealed by the vote of the Board of Directors. No amendment to these
Bylaws shall be effective until approved by the Board of Directors.
CERTIFICATE OF SECRETARY
I, the undersigned, do hereby certify:
1. That I am the Secretary of WCCHD FINANCING CORPORATION II, a
California nonprofit public benefit corporation.
2. That the foregoing Bylaws, consisting of five articles, constitute the Bylaws
of the Corporation as duly approved and adopted by vote of the board of directors of the
Corporation, at a meeting on March 19, 2019.
IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the
seal of the corporation this 19th day of March 2019.
Secretary
WCCHD Financing Corporation II
March 19, 2019 Contra Costa BOS minutes 274
EXHIBIT B – Resolution No. 2019/15
AMENDED AND RESTATED ARTICLES OF INCORPORATION
WCCHD FINANCING CORPORATION II
ARTICLE I
The name of this corporation is WCCHD FINANCING CORPORATION II.
ARTICLE II
A. This corporation is a nonprofit public benefit corporation and is not organized for the private
gain of any person. It is organized under the Nonprofit Public Benefit Corporation Law for charitable
and public purposes.
B. The purposes for which this corporation is formed are:
(1) The specific and primary purposes for which this corporation is formed are:
(a) To render financial assistance to the West Contra Costa Healthcare District (the
"District"), by financing, refinancing, acquiring, constructing, improving, leasing and selling buildings,
building improvements, equipment, and any other real or personal
property.
(b) To acquire by lease, purchase or otherwise, real or personal property or any
interest therein; to construct, reconstruct, modify, add to, improve or otherwise acquire or equip
buildings, structures or improvements, and (by sale, lease, sublease, leaseback, gift or otherwise) make
any part or all of any such real or personal property available to or for the benefit of the residents of
the District.
(c) To promote the common good and general welfare of the residents of the
District, and the governmental enterprises in the District and surrounding areas by the acquisition of
the real and personal property as hereinabove described.
(d) To borrow the necessary funds to pay the cost of financing, refinancing,
acquiring, constructing, replacing, establishing, improving, maintaining, equipping and operating such
properties and facilities for the herein described purposes, the indebtedness for which borrowed
money may, but need not, be evidenced by securities of this corporation of any kind or character
issued at any one or more times, which may be either unsecured or secured by any mortgage, trust
deed, pledge, encumbrance or other lien upon any part or all of the properties and assets at any time
then or thereafter owned or acquired by this corporation.
(e) To receive limited or conditional gifts or grants in trust, inter vivos, or by way of
testamentary devises, bequests or grants in trust, or otherwise, funds of all kinds including property,
both real, personal and mixed, whether principal or income, tangible or intangible, present or future,
vested or contingent, in order to carry on the purposes of this corporation.
(2) The general purposes and powers are to have and exercise all rights and powers now
March 19, 2019 Contra Costa BOS minutes 275
EXHIBIT B – Resolution No. 2019/15
or hereafter conferred on nonprofit corporations under the laws of the State of California; provided,
however, that this corporation shall not, except to an insubstantial degree, engage in any activities or
exercise any powers that are not in furtherance of the specific and primary purposes of this
corporation; provided, further, that this corporation shall not have the power to, and shall not, do any
act or conduct any activity, plan, scheme, design or course of conduct which in any way conflicts with
sections 50 l (c)(3) or 50l (c)(4) of the Internal Revenue Code of 1986 and regulations promulgated
pursuant to such sections as they now exist or as they may hereafter be amended.
ARTICLE III
The property of this corporation is irrevocably dedicated to charitable purposes and no part of the net
income or assets of this corporation shall ever inure to the benefit of any director, officer or member
thereof or to the benefit of any private person.
ARTICLE V
A. This corporation is organized and operated for charitable and public purposes within
the meaning of section 501(c)(4) of the Internal Revenue Code of 1986.
B. Notwithstanding any other provision of these Articles, this corporation shall not carry
on any other activities not permitted to be carried on by a corporation exempt from federal income tax
under section 501(c)(4) of the Internal Revenue Code of 1986, as amended.
C. No substantial part of the activities of this corporation shall consist of carrying on
propaganda, or otherwise attempting to influence legislation, and this corporation shall not participate
or intervene in any political campaign (including the publishing or distribution of statements) on behalf
of any candidate for political office.
ARTICLE VI
A. During the continuance of this corporation, it may distribute any of its assets to the
United States of America, the State of California, or any political subdivision thereof, to a nonprofit
fund, foundation or corporation which is organized and operated exclusively for charitable or social
welfare purposes and which has established its tax-exempt status under section 501(c)(3) or 501(c)(4)
of the Internal Revenue Code of 1986.
B. Upon the dissolution or winding up of this corporation, its assets remaining after
payment of, or provision made for the payment of, all debts and liabilities of this corporation, shall be
distributed to the United States of America, the State of California, or any political subdivision thereof,
or to a nonprofit fund, foundation or corporation which is organized and operated exclusively for
charitable or social welfare purposes and which has established its tax-exempt status under section
501(c)(3) or 501(c)(4) of the Internal Revenue Code of 1986.
March 19, 2019 Contra Costa BOS minutes 276
RECOMMENDATION(S):
APPROVE the attached list of 2019 referrals to the Transportation, Water, and Infrastructure Committee
for 2019.
FISCAL IMPACT:
There is no fiscal impact.
BACKGROUND:
This is an annual Administrative Item of the Transportation, Water, and Infrastructure Committee (TWIC).
See the attached, recommended referrals to TWIC for 2019. TWIC approved the list at their February 2019
meeting.
Discussion of recommended addition:
#25: Monitor the County’s conversion to solar/distributed energy systems.
Conversations between Public Works (PWD) and TWIC staff resulted in the recommendation that new
referral #25 be included in the TWIC standing list of referrals. As PWD accelerates their installation of
solar and distributed energy infrastructure, the need to have a structured process to oversee the
implementation has become apparent.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: John Cunningham (925)
674-7884
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stephanie Mello, Deputy
cc: John Cunningham
C. 50
To:Board of Supervisors
From:TRANSPORTATION, WATER & INFRASTRUCTURE COMMITTEE
Date:March 19, 2019
Contra
Costa
County
Subject:Referrals to Transportation, Water, and Infrastructure Committee for 2019
March 19, 2019 Contra Costa BOS minutes 277
CONSEQUENCE OF NEGATIVE ACTION:
If the 2019 list is not approved, matters currently under the purview of TWIC will be considered at the
full Board of Supervisors meetings.
ATTACHMENTS
2019 TWIC Referrals DRAFT
March 19, 2019 Contra Costa BOS minutes 278
DRAFT 2019 Referrals to the Transportation, Water and Infrastructure Committee
(Approved by TWIC at their February 11, 2019 Meeting.
1. Review legislative matters on transportation, water, and infrastructure.
2. Review applications for transportation, water and infrastructure grants to be prepared by the Public Works
and Conservation and Development Departments.
3. Monitor the Contra Costa Transportation Authority including efforts to implement Measure J.
4. Monitor EBMUD and Contra Costa Water District projects and activities.
5. Review projects, plans and legislative matters that may affect the health of the San Francisco Bay and Delta,
including but not limited to conveyance, flood control, dredging, climate change, habitat conservation,
governance, water storage, development of an ordinance regarding polystyrene foam food containers, water
quality, supply and reliability, consistent with the Board of Supervisors adopted Delta Water Platform.
6. Review and monitor the establishment of Groundwater Sustainability Agencies and Groundwater
Sustainability Plans for the three medium priority groundwater basins within Contra Costa County as required
by the Sustainable Groundwater Management Act.
7. Review issues associated with County flood control facilities.
8. Monitor creek and watershed issues and seek funding for improvement projects related to these issues.
9. Monitor the implementation of the Integrated Pest Management policy.
10. Monitor the status of county park maintenance issues including, but not limited to, transfer of some County
park maintenance responsibilities to other agencies and implementation of Measure WW grants and
expenditure plan.
11. Monitor and report on the East Contra Costa County Habitat Conservation Plan.
12. Monitor the implementation of the County Complete Streets Policy.
13. Monitor and report on the Underground Utilities Program.
14. Monitor implementation of the Letter of Understanding with PG&E for the maintenance of PG&E streetlights
in Contra Costa.
15. Freight transportation issues, including but not limited to potential increases in rail traffic such as that
proposed by the Port of Oakland and other possible service increases, safety of freight trains, rail corridors,
and trucks that transport hazardous materials, the planned truck route for North Richmond; freight issues
related to the Northern Waterfront (and coordinate with the Northern Waterfront Ad Hoc Committee as
needed), and the deepening of the San Francisco-to-Stockton Ship Channel.
16. Monitor the Iron Horse Corridor Management Program.
17. Monitor and report on the eBART Project.
18. Review transportation plans and services for specific populations, including but not limited to County Low Income
Transportation Action Plan, Coordinated Human Services Transportation Plan for the Bay Area, Priorities for
Senior Mobility, Bay Point Community Based Transportation Plan, and the Contra Costa County Accessible
Transportation Strategic Plan.
19. Monitor issues of interest in the provision and enhancement of general transportation services, including
but not limited to public transportation, taxicab/transportation network companies, and navigation apps.
20. Monitor the statewide infrastructure bond programs.
21. Monitor implementation and ensure compliance with the single-use carryout bag ban consistent with Public
Resources Code, Chapter 5.3 (resulting from Senate Bill 270 [Padilla – 2014]).
22. Monitor efforts at the State to revise school siting guidelines and statutes.
23. Monitor issues related to docked and dockless bike share programs.
24. Monitor efforts related to water conservation including but not limited to turf conversion, graywater, and
other related landscaping issues.
24.25. Monitor the County’s conversion to solar/distributed energy systems.
G:\Conservation\TWIC\2019\2019 TWIC Referrals\TWIC Referrals 2019 - DRAFT.Doc March 19, 2019 Contra Costa BOS minutes 279
RECOMMENDATION(S):
ACCEPT the 2018 annual report from the Transportation, Water and Infrastructure Committee.
FISCAL IMPACT:
None.
BACKGROUND:
The Transportation, Water, and Infrastructure Committee approved the 2018 report on referrals at the
February 11, 2019 meeting and directed staff to bring the report to the full Board of Supervisors for
consideration with a support recommendation.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: John Cunningham (925)
674-7833
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stephanie Mello, Deputy
cc: John Cunningham
C. 51
To:Board of Supervisors
From:TRANSPORTATION, WATER & INFRASTRUCTURE COMMITTEE
Date:March 19, 2019
Contra
Costa
County
Subject:2018 Annual Report from the Transportation, Water and Infrastructure Committee
March 19, 2019 Contra Costa BOS minutes 280
ATTACHMENTS
2019 TWIC Referral
Report
March 19, 2019 Contra Costa BOS minutes 281
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Status Report: Referrals to the Transportation, Water, and Infrastructure Committee - 2018
Submitted and Approved: February 11, 2019 TWIC Meeting
Referral Status
1. Review legislative matters on
transportation, water, and infrastructure.
Recommended the Board of Supervisors (BOS) ADOPT positions of various state
transportation bills as follows (Various D ates):
Greenhouse Gas Reduction Fund: Senior & Disabled Transportation.
SB 914 – Construction Manager at Risk: Support
Coalition Against Bigger Trucks: Weight/Length Limitations (Federal): support
Received reports regarding the status of the Iron Horse Corridor relative to legacy
obligations to the State. Various Dates. Related: Referral #s 12 & 15 (b).
Monitored SB 1 /RMRA activities in compliance with new requirements. April
Recommended that the Board of Supervisors approve the County’s legislative
proposal, “Seniors/Persons with Disabilities Transportation Funding Program"
September
The Committee provided recommendations to the full BOS for revisions to the
County’s state and federal legislative platforms. September, October, November
The Committee forwarded a recommendation to the full BOS to transmit a letter to
MTC regarding the CASA housing initiative. September
2. Review applications for transportation,
water and infrastructure grants to be
prepared by the Public Works and
Conservation and Development
Departments.
The Committee reviewed and approved (for distribution to the BOS) Active
Transportation Grants to MTC and Caltrans. July
The Committee reviewed and approved (for distribution to the BOS) a Caltrans
Sustainable Transportation Planning Grants for the Marsh Creek MultiModa l Corridor
Project. October
3. Monitor the Contra Costa
Transportation Authority (CCTA) including
efforts to implement Measure J.
4. Monitor EBMUD and Contra Costa
Water District projects and activities.
March 19, 2019 Contra Costa BOS minutes 282
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Referral Status
5. Review projects, plans and legislative
matters that may affect the health of the
San Francisco Bay and Delta, including but
not limited to conveyance, flood control,
dredging, climate change, habitat
conservation, governance, water storage,
development of an ordinance regarding
polystyrene foam food containers, water
quality, supply and reliability, consistent
with the Board of Supervisors adopted
Delta Water Platform.
The Committee received several reports on the Flood Control Capital Improvement
Plan for fiscal years 2017/2018 to 2023/2024. September
Received a report on the MRP 2.0 Implementation Plan, sent the item to the full BOS.
October
6. Review and monitor the establishment of
Groundwater Sustainability Agencies and
Groundwater Sustainability Plans for the
three medium priority groundwater basins
within Contra Costa County as required by
the Sustainable Groundwater Management
Act.
Received a report on implementation of the Sustainable Groundwater Management
Act of 2014 (SGMA) November
7 . Review issues associated with County
flood control facilities.
The Committee received several reports on the Flood Control Capital Improvement
Plan for fiscal years 2017/2018 to 2023/2024. September
8 . Monitor creek and watershed issues and
seek funding for improvement projects
related to these is sues.
Related items in #5
9 . Monitor the implementation of the
Integrated Pest Management (IPM) policy.
TWIC staff requested that the 2018 annual report be brought to the Committee in 2019
10. Monitor the status of county park
maintenance issues including, but not
limited to, transfer of some County park
maintenance responsibilities to other
agencies and implementation of Measure
WW grants and expenditure plan.
Received a report on Measure WW implementation. November
March 19, 2019 Contra Costa BOS minutes 283
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Referral Status
12. Monitor the implementation of the
County Complete Streets Policy.
The Committee received an update from staff on the implementation of Complete
Streets policies and the related Vision Zero effort. July
The Committee reviewed and approved bringing the Contra Costa Cent re I-680/Treat
Boulevard Bicycle and Pedestrian Plan to the full Board of Supervisors for approval
and authorized staff to seek implementation funding. April
Accepted the 2018-19 - 2024/25 CRIPP Report, referred the item to the full BOS for
public hearing and approval. October
11. Monitor and report on the East Contra
Costa County Habitat Conservation Plan
(HCP).
Received the ECCCHCP’s “Year in Review Report” September
13. Monitor and report on the
Underground Utilities Program.
Activities also relate to Referral #15 b
14. Monitor implementation of the Letter
of Understanding (LOU) with PG&E for
the maintenance of PG&E streetlights in
Contra Costa.
Received a status report on street light service coordination effort between PG&E and
the County Public Works Department. October
15a . Freight transportation issues, including
but not limited to potential increases in rail
traffic such as that proposed by the Port of
Oakland and other possible service
increases, safety of freight trains, rail
corridors, and trucks that transport
hazardous materials, the planned truck
route for North Richmond; and the
deepening of the San Francisco-to-Stockton
Ship Channel.
1 5b. Monitor the Iron Horse Corridor
Management Program.
See referral #1 for related activities.
1 6 . Monitor and report on the eBART
Project.
March 19, 2019 Contra Costa BOS minutes 284
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Referral Status
1 7 . Review transportation plans and
services for specific populations, including
but not limited to County Low Income
Transportation Action Plan, Coordinated
Human Services Transportation Plan for
the Bay Area, Priorities for Senior Mobility,
Bay Point Community Based
Transportation Plan, Contra Costa County
Mobility Management Plan, and the work
of Contra Costans for Every Generation.
See Referrals #2, 3 for related actions.
The Committee received a report on the Accessible Transportation Strategic Plan.
November
Received a report from Mobility Matters on their Rides 4 Veterans Program.
September
1 8 . Monitor issues of interest in the
provision of general transportation services,
including but not limited to public
transportation and taxicab, transportation
network companies.
Received a report and provided direction on the status of the effort to establish a
taxicab ordinance for the unincorporated areas. February
19. Monitor the statewide infrastructure
bond programs.
2 0 . Monitor implementation and ensure
compliance with the single -use carryout bag
ban consistent with Public Resources Code,
Chapter 5.3 (resulting from Senate Bill 270
[Padilla – 2014]).
21. Monitor efforts at the State to revise
school siting guidelines and statutes.
Received a joint report from CCHS, the Hazardous Materials Commission, and DCD
that included recommendations to the State relative to the Title 5 (School Siting)
update process. TWIC recommended that a letter to the State including the comments
be brought to the full BOS. The letter was transmitted in May. March/May
(Related: In January 2019 CSAC staff reached out to County staff requesting a copy of our school siting
reform proposals.)
22. Monitor issues related to docke d and
dockless bike share programs.
Received a report on dockless bikeshare and directed staff to develop policies and
agreements in a collaborative manner with interested parties. March
Provided further direction to staff relative to the adoption of an ordinance. July
23. Monitor efforts related to water
conservation including but not limited to
turf conversion, graywater, and
other related landscaping issues.
The Committee received a report on the status of the Contra Costa
County Green Infrastructure Plan Update. July
March 19, 2019 Contra Costa BOS minutes 285
RECOMMENDATION(S):
1. APPROVE a substantial amendment to the County's FY 2018/19 Community Development Block Grant
(CDBG) Action Plan, to award $382,500 to RYSE, Inc., for the acquisition of real property located at 4006
Macdonald Avenue, (APN: 517-320-025) and an adjacent vacant parcel (APN: 517-320-005) in the City of
Richmond, to expand an existing youth community center, as recommended by the Finance Committee.
2. AUTHORIZE the DCD Director, or designee, to execute the CDBG Project Agreement for the $382,500
award to RYSE, Inc.
FISCAL IMPACT:
There is no fiscal impact to the County General Fund. Community Development Block Grant (CDBG)
funds are federal funds provided to the County on a formula allocation basis through the U.S. Department
of Housing and Urban Development.
Catalog of Federal Domestic Assistance #14.218
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Gabriel Lemus,
925-674-7882
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stephanie Mello, Deputy
cc: County Finance Director
C. 52
To:Board of Supervisors
From:John Kopchik, Director, Conservation & Development Department
Date:March 19, 2019
Contra
Costa
County
Subject:Substantial Amendment to the County's FY 2018/19 CDBG Action Plan - Allocation of CDBG Funds to RYSE, Inc.
March 19, 2019 Contra Costa BOS minutes 286
BACKGROUND:
On December 12, 2018, CDBG staff received an application for CDBG funds from RYSE, Inc. (RYSE) for
the acquisition of two parcels that are adjacent to its current property and youth/community center facility
located at 205 41 st Street, Richmond. The RYSE youth center (Center) serves low-income youth in west
Contra Costa County, primarily from the City of Richmond, ages 13 to 21 including youth who are in and
out of school, college bound, homeless, Lesbian, Gay, Bisexual and Transgender, and some who have been
incarcerated. The two parcels for acquisition are located at 4006 Macdonald Avenue (APN: 517-320-025)
and the other parcel is directly adjacent (APN: 517-320-005).
The acquisition of the additional property will allow RYSE to not only continue the full operation of the
Center, but also add and/or enhance services provided to the youth by expanding the Center’s
programming/services, add additional administrative offices, and provide for additional parking. The parcel
on 4006 Macdonald has an existing building that is ready to occupy, and RYSE will utilize it for
administrative activities and additional programming. The other adjacent property is a vacant parcel that is
currently utilized as a parking lot. RYSE will utilize the vacant parcel for additional parking for staff and
visitors of the Center, but may also utilize it for outdoor programming.
The negotiated acquisition price for the two parcels is $425,000, which is the combined market rate for the
two parcels. The CDBG funds will pay $382,500 of the acquisition price, with the difference being paid by
another source that RYSE has available.
Available CDBG Funds: The $382,500 of CDBG funds are available due to there being
approximately $1.1 million dollars more in CDBG Program Income received during the current fiscal year.
The CDBG Program Income is considered as part of the available CDBG resources for the current fiscal
year, but also included in the expenditure requirement for the year, per the U.S. Department of Housing and
Urban Development (HUD). Therefore, the CDBG Program Income may be allocated to new eligible and
"shovel-ready" projects, or to existing projects that were previously awarded but had experienced a
financing gap to start and complete the project. Allocating these available funds to eligible "shovel-ready"
projects would also assist the County's CDBG Program in meeting HUD's expenditure requirement for the
year.
Finance Committee Meeting: The Finance Committee met on February 25, 2019, and recommended
to allocate $382,500 in CDBG funds to RYSE to assist in the acquisition of the two parcels.
CONSEQUENCE OF NEGATIVE ACTION:
If the Substantial Amendment to award the additional CDBG funds is not approved, RYSE, Inc.'s ability to
complete the acquisition would be compromised.
CHILDREN'S IMPACT STATEMENT:
The RYSE Acquisition project furthers the Children's Report Card outcome of creating "communities that
are safe and provide a high quality of life for children and families."
March 19, 2019 Contra Costa BOS minutes 287
RECOMMENDATION(S):
APPROVE a Substantial Amendment to the County's FY 2018/19 Community Development Block Grant
(CDBG) Action Plan to award up to $115,000 of additional CDBG funds to Pogo Park for the construction
of a mini playfield and associated amenities at Harbour-8 Park located in the City of Richmond, as
recommended by the Finance Committee.
FISCAL IMPACT:
There is no fiscal impact to the County General Fund. Community Development Block Grant (CDBG)
funds are federal funds provided to the County on a formula allocation basis through the U.S. Department
of Housing and Urban Development.
Catalog of Federal Domestic Assistance #14.218
BACKGROUND:
On May 10, 2016, the Board of Supervisors approved the Contra Costa County CDBG Action Plan for the
use of FY 2016/17 CDBG funds. Under the Infrastructure/Public Facilities (IPF) category, Pogo Park was
allocated $220,210 of CDBG funds to construct a mini playfield and associated amenities (benches,
lighting, landscaping) at Harbour-8 Park located in the Iron Triangle neighborhood within the City of
Richmond. Experienced cost estimators using actual construction costs of similar projects during that time
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Gabriel Lemus,
925-674-7882
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stephanie Mello, Deputy
cc: County Finance Director
C. 53
To:Board of Supervisors
From:John Kopchik, Director, Conservation & Development Department
Date:March 19, 2019
Contra
Costa
County
Subject:Substantial Amendment to the County FY 2018/19 CDBG Action Plan - Additional Allocation of CDBG Funds to
Pogo Park
March 19, 2019 Contra Costa BOS minutes 288
BACKGROUND: (CONT'D)
put the original budget together. After a couple of years preparing the design and landscape architectural
plans, Pogo Park put the project out to bid in early January 2019, with bids due on January 31, 2019. Pogo
Park received one bid for the project; however, due to the current high demand for construction, the bid was
approximately $115,000 higher than the original budget for the project. Consequently, Pogo Park is
requesting $115,000 in additional CDBG funds to fill the budget gap. With the additional $115,000 in
CDBG funds, the total amount in CDBG funds awarded to Pogo Park for the mini playfield project at
Harbour-8 Park would be $335,210.
Available CDBG Funds: The additional $115,000 of CDBG funds are available due to there being
approximately $1.1 million dollars more in CDBG Program Income received during the current fiscal year.
The CDBG Program Income is considered as part of the available CDBG resources for the current fiscal
year, but also included in the expenditure requirement for the year, per the U.S. Department of Housing and
Urban Development (HUD). Therefore, the CDBG Program Income may be allocated to new eligible and
"shovel-ready" projects, or to existing projects previously awarded but experience a financing gap to start
and complete the project. Allocating these available funds to eligible "shovel-ready" projects would also
assist the County's CDBG Program in meeting HUD's expenditure requirement for the year.
Finance Committee Meeting: The Finance Committee met on February 25, 2019, and recommended
to allocate up to $115,000 of additional CDBG funds to Pogo Park to complete the mini playfield project at
Harbour-8 Park.
CONSEQUENCE OF NEGATIVE ACTION:
Not awarding the additional funds to Pogo Park will result in delays in starting and completing the project,
which would potentially affect the level of services provided at Harbour-8 Park.
CHILDREN'S IMPACT STATEMENT:
The project at Harbour-8 Park furthers the Children's Report Card outcome of creating "communities that
are safe and provide a high quality of life for children and families."
March 19, 2019 Contra Costa BOS minutes 289
RECOMMENDATION(S):
DECLARE as surplus and AUTHORIZE the Purchasing Agent, or designee, to dispose of fully depreciated
vehicles and equipment no longer needed for public use, as recommended by the Public Works Director,
Countywide.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
Section 1108-2.212 of the County Ordinance Code authorizes the Purchasing Agent to dispose of any
personal property belonging to Contra Costa County and found by the Board of Supervisors not to be
required for public use. The property for disposal is either obsolete, worn out, beyond economical repair, or
damaged beyond repair.
CONSEQUENCE OF NEGATIVE ACTION:
Public Works would not be able to dispose of surplus vehicles and equipment.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Nida Rivera, (925)
313-2124
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stephanie Mello, Deputy
cc:
C. 54
To:Board of Supervisors
From:Brian M. Balbas, Public Works Director/Chief Engineer
Date:March 19, 2019
Contra
Costa
County
Subject:Disposal of Surplus Property
March 19, 2019 Contra Costa BOS minutes 290
ATTACHMENTS
Surplus Vehicles & Equipment
March 19, 2019 Contra Costa BOS minutes 291
ATTACHMENT TO BOARD ORDER MARCH 19, 2019
Department Description/Unit/Make/Model Serial No. Condition
A. Obsolete B. Worn Out
C. Beyond economical repair
D. Damaged beyond repair
SHERIFF 2013 FORD INTERCEPTOR #2334 (113934 MILES) 1FAHP2MT9DG201963 B. WORN OUT
SHERIFF 2014 FORD INTERCEPTOR #3400 (86192 MILES) 1FM5K8AR9EGA91954 C. BEYOND ECONOMICAL
REPAIR
SHERIFF 2009 FORD CROWN VIC. #2960 (74341 MILES) 2FAHP71VX9X139039 C. BEYOND ECONOMICAL
REPAIR
SHERIFF 2011 FORD CROWN VIC. #2035 (116237 MILES) 2FABP7BV9BX120704 B. WORN OUT
SHERIFF 2013 FORD INTERCEPTOR #3721 (108922 MILES) 1FM5K8AR8DGA09131 B. WORN OUT
SHERIFF 1999 CHEVY 3500 TRUCK #5640 (87630 MILES) 1GCHK33R6XF076905 B. WORN OUT
ANIMAL SERVICES 1998 GMC PARCEL TRUCK #5732 (53825 MILES) 1GDJP32R3W3500508 B. WORN OUT
ANIMAL SERVICES 2000 ONAN GENERATOR #5732A () J990012552 B. WORN OUT
HEALTH SERVICES 1998 GMC 7500 TRUCK #6832 (70869 MILES) 1GDL7H1C3WJ512432 B. WORN OUT
HEALTH SERVICES 2012 ONAN GENERATOR #6832A () J100164116 B. WORN OUT
PROBATION 2002 FORD TAURUS SEDAN #0374 (55111 MILES) 1FAFP52U12G284113 B.WORN OUT
PROBATION 2002 FORD TAURUS SEDAN #0380 (47980 MILES) 1FAFP52U82G284108 B. WORN OUT
PROBATION 2002 FORD TAURUS SEDAN #0377 (48676 MILES) 1FAFP52U72G284116 B. WORN OUT
PROBATION 2002 FORD TAURUS SEDAN #0379 (41139 MILES) 1FAFP52U02G284118 B. WORN OUT
PROBATION 2002 FORD TAURUS SEDAN #0372 (44497 MILES) 1FAFP52U82G284111 B. WORN OUT
PUBLIC WORKS 2002 FORD TAURUS SEDAN #0365 (106055
MILES) 1FAFP52U62G268327 B. WORN OUT
HEALTH SERV ICES 2011 FORD E-150 VAN #4693 (189960 MILES) 1FTNE1EW4BDA00332 B. WORN OUT
AGRICULTURE 2002 FORD RANGER TRUCK #5037 (146107
MILES) 1FTYR44EX2PA63994 B. WORN OUT
EHS/COMM
SERVICES 2015 FORD TAURUS SEDAN #1302 (23375 MILES) 1FAHP2D92FG154010 D. DAMAGED BEYOND
REPAIR
PUBLIC WORKS 1992 INTERNATIONAL 2654 #6701 (40709 MILES) 1HTGMN7R6NH432415 B. WORN OUT
PUBLIC WORKS 2010 FORD E-150 CARGO VAN #4677 (69951
MILES) 1FTNE1EL7ADA22989 C. BEYOND ECONOMICAL
REPAIR
AGRICULTURE 2002 FORD RANGER TRUCK #5036 (145321
MILES) 1FTYR44E82PA63993 B. WORN OUT
EHS/COMM
SERVICES
2001 FORD E-150 PASSENGER VAN #4581
(216453 MILES) 1FMRE11L31HB12703 B. WORN OUT
EHS/COMM
SERVICES
2001 FORD E-150 PASSENGER VAN #4583 (95012
MILES) 1FMRE11LX1HB12701 B. WORN OUT
PUBLIC WORKS 1990 FORD F-700 DUMP TRUCK #6414 (49660
MILES) 1FDWK74PXLVA11823 C. BEYOND ECONOMICAL
REPAIR
March 19, 2019 Contra Costa BOS minutes 292
RECOMMENDATION(S):
ADOPT the updated Advisory Body application form and proposed timeline and activities for
implementation.
FISCAL IMPACT:
None
BACKGROUND:
Contra Costa County has 77 active advisory boards, committees, and commissions (advisory bodies) that
advise the Board of Supervisors on numerous functions. To apply to serve on an advisory board, Contra
Costa County provides an application that interested community members can complete and return to the
Clerk of the Board or designated County staff. The current application form was approved in 2011 to
provide additional detail and professionalism in advisory board and commissions applications.
The current form (Attachment 1) is offered in two formats: as a PDF form and as an online form through
Granicus. Applications can be submitted digitally either online through Granicus or by email to the Clerk of
the Board or staff. Applications can also be submitted in paper format to the Clerk of the Board's office
in-person or by mail. The current application appears as four (4) pages in PDF form. Informal feedback
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Jami Napier, (925)
335-1908
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stephanie Mello, Deputy
cc: IOC Staff
C. 55
To:Board of Supervisors
From:David Twa, County Administrator
Date:March 19, 2019
Contra
Costa
County
Subject:Updated Advisory Body Application
March 19, 2019 Contra Costa BOS minutes 293
BACKGROUND: (CONT'D)
from members of the public, County staff, and Supervisors indicate that the current application seems
like a job application and is off-putting to prospective applicants.
The application is unnecessarily lengthy and is missing information that the Supervisors and County
staff would like to know when reviewing applications. The current application includes detailed job
history and education information that is not relevant to the role of an advisory board commissioner.
Additionally, the current application is missing information that is helpful in evaluating applicants —
such as their motivation for serving, and whether or not applicants have attended meetings in the past.
Clerk of the Board (COB) staff reviewed applications from the nine Bay Area counties, as well as
Contra Costa County's pre-2011 application. Based on public feedback and comments, as well as the
review of neighboring counties, a draft mock-up of an application was created for discussion purposes at
the Internal Operations Committee meeting.
Beginning in March of 2017, Clerk of the Board has allowed for online applications to be submitted
through Granicus as a link on the Boards and Commissions webpage. The online form is intended to
have the same fields as the paper copy; however, demand from supervisors has led to the addition of an
optional field, requesting that applicants describe why they are interested in serving on the advisory
board or commission. Clerk of the Board would like to ensure that the online format and the PDF format
should match in order and content.
Contra Costa County is not unique in offering an online form: four (4) of the other nine (9) Bay Area
counties offer an online application method as well. However, these counties do not offer a PDF format,
and reserve the format for in-person applicants. The remaining four (4) Bay Area counties only offer a
PDF (and paper) application format, and do not offer an online method. Contra Costa is the only one that
allows and promotes both application methods equally, and sees significant number of applications in
both formats. Each format has a different set of advantages and disadvantages, and Clerk of the Board
plans to continue to offer both methods. The Clerk of the Board will harmonize the content and order of
the questions presented in both formats, based on the timeline suggested below.
At the December 10, 2018 Internal Operations Committee meeting, Supervisors Burgis and Andersen
approved the new application form and directed the Chief Assistant Clerk of the Board to bring the item
to the full board. Two minor changes were requested: an expansion of the education section and an
added checkbox indicating that the applicant would like to be considered for service on other advisory
bodies for which he/she may be qualified. The Clerk of the Board made the requested changes and the
resulting application is included as Attachment 2.
In order to properly communicate the retirement of the current application and adoption of the new
application, the Clerk of the Board requests the following timeline, should the item be approved.
March 20-April 15:
Clerk of the Board staff will contact all Advisory Body staff to inform them of the new adopted application
and retirement of the prior application.
The Granicus web-based application will be edited to concur with substance, questions, and order of the
newly adopted form (to be deployed April 15, 2019).
The Clerk of the Board website will be updated to include the new application materials (to be deployed
April 15, 2019).
A press release will be drafted announcing the new application, and will be posted as a news flash on the
County’s webpage.
March 19, 2019 Contra Costa BOS minutes 294
Clerk of the Board staff will search web results and the County’s webpage to identify links or postings of
the County’s former application, and will make attempts to retire or update the links, where possible.
April 15:
The new Advisory Body application will replace the old application effective April 15, 2019, and the old
application will be retired effective the same date. Beginning Monday, April 15, 2019, the new
application will appear both online and in PDF.
CONSEQUENCE OF NEGATIVE ACTION:
The current application does not provide the Supervisors with all of the needed information to evaluate
the applicants.
ATTACHMENTS
2011 Advisory Body application
Proposed Application Form
March 19, 2019 Contra Costa BOS minutes 295
THIS FORM IS A PUBLIC DOCUMENT
BOARD, COMMITTEE OR COMMISSION NAME AND SEAT TITLE YOU ARE APPLYING FOR:
____________________________________________________ ____________________________________________________
PRINT EXACT NAME OF BOARD, COMMITTEE, OR COMMISSION PRINT EXACT SEAT NAME (if applicable)
5. EDUCATION: Check appropriate box if you possess one of the following:
High School Diploma G.E.D. Certificate California High School Proficiency Certificate
Give Highest Grade or Educational Level Achieved________________________________________________
Names of colleges / universities
attended Course of Study / Major Degree
Awarded Units Completed Degree
Type
Date
Degree
Awarded
Semester Quarter
A)
Yes No
B)
Yes No
C)
Yes No
D) Other schools / training
completed:
Course Studied Hours Completed Certificate Awarded:
Yes No
For Reviewers Use Only:
Accepted Rejected
Contra
Costa
County
Contra Costa County
CLERK OF THE BOARD
651 Pine Street, Rm. 106
Martinez, California 94553-1292
PLEASE TYPE OR PRINT IN INK
(Each Position Requires a Separate Application)
BOARDS, COMMITTEES, AND COMMISSIONS APPLICATION
MAIL OR DELIVER TO:
1. Name:_______________________________________________________________________
(Last Name) (First Name) (Middle Name)
2. Address: ____________________________________________________________________
(No.) (Street) (Apt.) (City) (State) (Zip Code)
3. Phones: ____________________________________________________________________
(Home No.) (Work No.) (Cell No.)
4. Email Address: ______________________________________________________________
For Office Use Only
Date Received:
For Reviewers Use Only:
Reason:
Education Experience
Incomplete Other
March 19, 2019 Contra Costa BOS minutes 296
THIS FORM IS A PUBLIC DOCUMENT
6. PLEASE FILL OUT THE FOLLOWING SECTION COMPLETELY. List experience that relates to the qualifications needed to
serve on the local appointive body. Begin with your most recent experience. A resume or other supporting documentation
may be attached but it may not be used as a substitute for completing this section.
A) Dates (Month, Day, Year)
From To
Total: Yrs. Mos.
Hrs. per week_____ . Volunteer
Title
Duties Performed
Employer’s Name and Address
B) Dates (Month, Day, Year)
From To
Total: Yrs. Mos.
Hrs. per week_____ . Volunteer
Title
Duties Performed
Employer’s Name and Address
C) Dates (Month, Day, Year)
From To
Total: Yrs. Mos.
Hrs. per week_____ . Volunteer
Title
Duties Performed
Employer’s Name and Address
D) Dates (Month, Day, Year)
From To
Total: Yrs. Mos.
Hrs. per week_____ . Volunteer
Title
Duties Performed
Employer’s Name and Address
March 19, 2019 Contra Costa BOS minutes 297
THIS FORM IS A PUBLIC DOCUMENT
7. How did you learn about this vacancy?
�CCC Homepage Walk-In �Newspaper Advertisement �District Supervisor �Other _________________________
8. Do you have a Familial or Financial Relationship with a member of the Board of Supervisors? (Please see Board
Resolution no. 2011/55, attached): No ______ Yes______
If Yes, please identify the nature of the relationship: ______________________________________________
9. Do you have any financial relationships with the County such as grants, contracts, or other economic relations?
No ______ Yes______
If Yes, please identify the nature of the relationship: ______________________________________________
I CERTIFY that the statements made by me in this application are true, complete, and correct to the best of my knowledge and
belief, and are made in good faith. I acknowledge and understand that all information in this application is publically
accessible. I understand and agree that misstatements / omissions of material fact may cause forfeiture of my rights to serve
on a Board, Committee, or Commission in Contra Costa County.
Sign Name: _____________________________________________ Date: __________________________________
Important Information
1. This application is a public document and is subject to the California Public Records Act (CA Gov. Code §6250-6270).
2. Send the completed paper application to the Office of the Clerk of the Board at: 651 Pine Street, Room 106, Martinez, CA 94553.
3. A résumé or other relevant information may be submitted with this application.
4. All members are required to take the following training: 1) The Brown Act, 2) The Better Government Ordinance, and 3) Ethics Training.
5. Members of boards, commissions, and committees may be required to: 1) file a Statement of Economic Interest Form also known as a Form
700, and 2) complete the State Ethics Training Course as required by AB 1234.
6. Advisory body meetings may be held in various locations and some locations may not be accessible by public transportation.
7. Meeting dates and times are subject to change and may occur up to two days per month.
8. Some boards, committees, or commissions may assign members to subcommittees or work groups which may require an additional
commitment of time.
March 19, 2019 Contra Costa BOS minutes 298
THIS FORM IS A PUBLIC DOCUMENT
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for
Special Districts, Agencies and Authorities Governed by the Board Adopted Resolution
no. 2011/55 on 2/08/2011 as follows:
WHEREAS the Board of Supervisors wishes to avoid the reality or appearance of improper influence or favoritism;
IN THE MATTER OF ADOPTING A POLICY MAKING FAMILY MEMBERS OF THE BOARD OF SUPERVISORS INELIGIBLE
FOR APPOINTMENT TO BOARDS, COMMITTEES OR COMMISSIONS FOR WHICH THE BOARD OF SUPERVISORS IS THE
APPOINTING AUTHORITY
NOW, THEREFORE, BE IT RESOLVED THAT the following policy is hereby adopted:
1. Mother, father, son, and daughter;
2. Brother, sister, grandmother, grandfather, grandson, and granddaughter;
I. SCOPE: This policy applies to appointments to any seats on boards, committees or commissions for which the Contra Costa Co unty
Board of Supervisors is the appointing authority.
II. POLICY: A person will not be eligible for appointment if he/she is rela ted to a Board of Supervisors’ Member in any of the following
relationships:
3. Great-grandfather, great-grandmother, aunt, uncle, nephew, niece, great-grandson, and great-granddaughter;
4. First cousin;
5. Husband, wife, father-in-law, mother-in-law, son-in-law, daughter-in-law, stepson, and stepdaughter;
6. Sister-in-law (brother’s spouse or spouse’s sister), brother-in-law (sister’s spouse or spouse’s brother), spouse’s grandmother,
spouse’s grandfather, spouse’s granddaughter, and spouse’s grandson;
7. Registered domestic partner, pursuant to Californi a Family Code section 297.
8. The relatives, as defined in 5 and 6 above, for a registered domestic partner.
9. Any person with whom a Board Member shares a financial interest as defined in the Political Reform Act (Gov’t Code §87103,
Financial Interest), such as a business partner or business associate.
March 19, 2019 Contra Costa BOS minutes 299
Please return completed applications to:
Martinez, CA 94553
or email to: ClerkofTheBoard@cob.cccounty.us
First Name Last Name
Home Address - Street City Zip Code
Phone (best number to reach you)Email
Resident of Supervisorial District:
Education Check appropriate box if you possess one of the following:
High School Diploma CA High School Proficiency Certificate G.E.D. Certificate
Course of Study/Major Degree Awarded
Yes No
Yes No
Yes No
Other Training Completed:
Board, Committee or Commission Name Seat Name
Have you ever attended a meeting of the advisory board for which you are applying?
No Yes If yes, how many?
Please explain why you would like to serve on this particular board, committee, or commission.
Describe your qualifications for this appointment. (NOTE: you may also include a copy of
your resume with this application)
I am including my resume with this application:
Please check one: Yes No
I would like to be considered for appointment to other advisory bodies for which I may be qualified.
Please check one: Yes No
Clerk of the Board of SupervisorsContra
Costa
County
BOARDS, COMMITTEES, AND COMMISSIONS APPLICATION - DRAFT
Colleges or Universities Attended
651 Pine St., Room 106
DRAFTMarch 19, 2019 Contra Costa BOS minutes 300
Are you currently or have you ever been appointed to a Contra Costa County advisory board?
Please check one: Yes No
List any volunteer and community experience, including any advisory boards on which you have served.
Do you have a familial relationship with a member of the Board of Supervisors? (Please refer to
the relationships listed below or Resolution no. 2011/55)
If Yes, please identify the nature of the relationship:
Do you have any financial relationships with the county, such as grants, contracts, or
other economic relationships?
If Yes, please identify the nature of the relationship:
Signed: Date:
Submit this application to: Clerk of the Board of Supervisors
651 Pine St., Room 106
Martinez, CA 94553
6. Some boards, committees, or commissions may assign members to subcommittees or work groups which may
require an additional commitment of time.
5. Meeting dates and times are subject to change and may occur up to two (2) days per month.
7. As indicated in Board Resolution 2011/55, a person will not be eligible for appointment if he/she is related to a Board
of Supervisors member in any of the following relationships: mother, father, son, daughter, brother, sister,
grandmother, grandfather, grandson, grandaughter, great-grandfather, great-grandmother, aunt, uncle, nephew,
niece, great-grandson, great-granddaughter, first-cousin, husband, wife, father-in-law, mother-in-law, daughter-in-law,
stepson, stepdaughter, sister-in-law, brother-in-law, spouse's grandmother, spouse's grandfather, spouse's
granddaughter, and spouses's grandson, registered domestic partner, relatives of a registered domestic parter as listed
above.8. A person will not be eligible to serve if the person shares a financial interest as defined in Government Code §87103
with a Board of Supervisors Member.
Important Information1. This application and any attachments you provide to it is a public document and is subject to the California Public
Records Act (CA Government Code §6250-6270).
2. All members of appointed bodies are required to take the advisory body training provided by Contra Costa County.
3. Members of certain boards, commissions, and committees may be required to: 1) file a Statement of Economic
Interest Form also known as a Form 700, and 2) complete the State Ethics Training Course as required by AB 1234.
4. Meetings may be held in various locations and some locations may not be accessible by public transportation.
I CERTIFY that the statements made by me in this application are true, complete, and correct to the best of
my knowledge and belief, and are made in good faith. I acknowledge and understand that all information in
this application is publicly accessible. I understand and agree that misstatements and/or ommissions of
material fact may cause forfeiture of my rights to serve on a board, committee, or commission in Contra
Costa County.
Questions about this application? Contact the Clerk of the Board at (925) 335-1900 or by email at
ClerkofTheBoard@cob.cccounty.us
DRAFTMarch 19, 2019 Contra Costa BOS minutes 301
RECOMMENDATION(S):
ACCEPT report on the Auditor-Controller's audit activities for 2018 and APPROVE the proposed schedule
of financial audits for 2019.
FISCAL IMPACT:
There is no fiscal impact related to providing input into the annual audit schedule. The financial auditing
process may result in positive and negative fiscal impacts, depending on the audit findings.
BACKGROUND:
The Internal Operations Committee was asked by the Board in 2000 to review the process for establishing
the annual schedule of audits, and to establish a mechanism for the Board to have input in the development
of the annual audit schedule and request studies of departments, programs or procedures. The IOC
recommended a process that was adopted by the Board on June 27, 2000, which called for the IOC to
review the schedule of audits proposed by the Auditor-Controller and the County Administrator each
December. However, due to the preeminent need during December for the Auditor to complete the
Comprehensive Annual Financial Report, the IOC, some years ago, rescheduled consideration of the
Auditor’s report to February of each year.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Julie DiMaggio Enea (925)
335-1077
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stephanie Mello, Deputy
cc:
C. 56
To:Board of Supervisors
From:INTERNAL OPERATIONS COMMITTEE
Date:March 19, 2019
Contra
Costa
County
Subject:REPORT FROM THE AUDITOR-CONTROLLER’S OFFICE ON THE SCHEDULE OF FINANCIAL AUDITS
FOR 2019
March 19, 2019 Contra Costa BOS minutes 302
BACKGROUND: (CONT'D)
Attached is a report from the Auditor-Controller reviewing the department’s audit activities for 2018 and
transmitting the proposed schedule of financial audits for 2019, which are already in progress.
To provide continuity from the prior year report, in 2018, the Auditor's Office found an overall lack of
adherence to several of the County's administrative requirements for cash collection; discharge of
delinquent accounts; inventories of materials, supplies and capital assets; and petty cash. The Auditor
also found noncompliance with procurement card policies, contracting policies and procedures, and
MAC fiscal procedures. Supervisor Andersen commented last year that staff compliance with the
procurement card policies might be improved if an FAQ (frequently asked questions) document was
made available on the Intranet. Purchasing Manager David Gould had clarified that procurement card
training is provided once to new card holders.
Joanne Bohren presented the report to the Internal Operations Committee on March 11, 2019, with
Supervisor Andersen present, and explained that the department was unable to complete some of the
scheduled audits due to a high incidence of staff turnover. She noted that the training curve for new audit
staff is two-three years, but that positions are being filled.
ATTACHMENTS
2019 Internal Audit Report
March 19, 2019 Contra Costa BOS minutes 303
March 19, 2019 Contra Costa BOS minutes 304
March 19, 2019 Contra Costa BOS minutes 305
March 19, 2019Contra Costa BOS minutes306
March 19, 2019Contra Costa BOS minutes307
March 19, 2019Contra Costa BOS minutes308
March 19, 2019Contra Costa BOS minutes309
RECOMMENDATION(S):
ACCEPT 2017/18 annual report from the Public Works Director on the Internal Services Fund and status of
the County's Vehicle Fleet.
FISCAL IMPACT:
Reassigning underutilized vehicles would increase cost efficiency, but the fiscal impact was not estimated.
BACKGROUND:
In FY 2008/09, the Board approved the establishment of an Internal Services Fund (ISF) for the County
Fleet, now administered by the Public Works Department. Each year, the Public Works Department Fleet
Services Manager analyzes the fleet and annual vehicle usage, and makes recommendations to the IOC on
the budget year vehicle replacements and on the intra-County reassignment of underutilized vehicles, in
accordance with County policy. The Board requested the IOC to review annually the Public Works
Department report on the fleet and on low-mileage vehicles.
To provide context for the 2017/18 annual report, attached, below are some highlights from the 2016/17
annual report:
In FY 2016-17, 57 new vehicles were purchased, 28% less than FY 2015-2016, and 33% less than were
purchased in FY 2014-15.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Julie DiMaggio Enea (925)
335-1077
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stephanie Mello, Deputy
cc:
C. 57
To:Board of Supervisors
From:INTERNAL OPERATIONS COMMITTEE
Date:March 19, 2019
Contra
Costa
County
Subject:RECOMMENDATIONS FOR DISPOSITION OF LOW MILEAGE FLEET VEHICLES
March 19, 2019 Contra Costa BOS minutes 310
BACKGROUND: (CONT'D)
Fleet continually reviews vehicle usage in an effort to reduce underutilized vehicles according to Administrative
Bulletin 508.5. During the most recent review in February 2017, one unit was identified that required further
analysis for possible reclassification or reassignment which is the same as previous year.
Fleet Services continues to promote building a “Green Fleet” by purchasing 26 hybrid vehicles as replacement
vehicles.
Fleet Services continues to install telematics GPS devices, where appropriate, to help improve fleet utilization,
identify vehicle locations in the event of an emergency, reduce costs by identifying and immediately reporting
operational issues with the vehicle, and improve accuracy of mileage meter readings. Department users of
vehicles equipped with the telematics GPS devices also have access to standard reports which they can use to
review incidences of speeding, excessive idling, vehicle utilization, etc., to help reduce departmental fleet cost.
Over 681 vehicles in the County fleet are equipped with these devices.
429 light vehicles equipped with the telematics GPS device are enrolled in the State Continuous Smog Testing
Pilot Program excluding them from the mandatory biennial physical smog test which reduces cost and vehicle
downtime. The telematics device continuously monitor emissions performance and will send a notification
immediately when a fault is detected so repairs can be made.
The Internal Operations Committee received the attached report covering FY 2017/18 on March 11,
2019, with Supervisor Andersen present. Staff noted that the Public Works Department was working
towards its goal of "greening" the County's fleet, purchasing more electric vehicles. He explained some
of the reluctance of staff to acclimate to electric vehicles, such as a lack of charging station infrastructure
and anxiety about the range that the vehicles could operate on a single charge. He noted that the County
uses a web application called Charge Point, which maps out the locations and driving directions to
nearby charging stations available to County employees.
ATTACHMENTS
Public Works FY 2017/18 Fleet Report
Public Works FY 2017/18 Fleet Report_Attachment A
Public Works FY 2017/18 Fleet Report_Attachment B
Public Works FY 2017/18 Fleet Report_Attachment C
March 19, 2019 Contra Costa BOS minutes 311
"Accredited by the American Public Works Association"
255 Glacier Drive Martinez, CA 94553-4825
TEL: (925) 313-2000 • FAX: (925) 313-2333
www.cccpublicworks.org
Brian M. Balbas , Director
Deputy Directors
Stephen Kowalewski, Chief
Mike Carlson
Warren Lai
Carrie Ricci
Joe Yee
Memo
March 6, 2019
TO: Internal Operations Committee
Supervisor Diane Burgis, District III, Chair
Supervisor Candace Andersen, District II, Vice Chair
FROM: Brian M. Balbas, Public Works Director
SUBJECT: FLEET INTERNAL SERVICE FUND FY 2017-18 REPORT
MESSAGE:
Recommendation
Accept the Internal Service Fund (ISF) Fleet Services report for FY 2017-18.
Background
The Fleet Services Division has operated as an Internal Service Fund since 2008 to ensure
stable and long-term vehicle replacement funding.
Fleet Services provides various services to County departments including the acquisition,
preventative maintenance, repair, and disposal of fleet vehicles and equipment. The division
services the County’s fleet of over 1500 vehicles/equipment/trailers, of which, 908 vehicles are
included in the ISF program.
ISF Rate Structure
There are three components to recover operational costs for vehicles in the ISF Fleet Services
program which are charged to the departments. They are:
1. A fixed monthly cost to cover insurance, Fleet Services overhead, and vehicle
depreciation / replacement
2. A variable cost based on miles driven to cover maintenance and repair costs
3. Direct costs for fuel
This rate structure enables the ISF to collect monthly payments from customer departments
over the life-cycle of the units to fund operations and enable the systematic replacement of units
at the end of a vehicle’s useful life or when it becomes a cost-effective decision to do so.
March 19, 2019 Contra Costa BOS minutes 312
2017-18 Fleet ISF Report
March 6, 2019
Page 2 of 4
The estimated fixed and variable rates are adjusted each year to develop ISF rates as close to
actual costs as possible for each class of vehicle. Accordingly, the FY 2017-18 expenses were
reviewed to develop new rates for FY 2018-19, which went into effect September 1, 2018.
Please refer to Attachment A accompanying this report for the ISF Fleet Rates Schedule.
Fleet Services Goals and Objectives
Continue to provide cost-effective services that meet or exceed our customers’ needs
and expectations by evaluating additional services and new technologies to increase
efficiencies.
Continue to evaluate and recommend for replacement all vehicles and fleet equipment
that are due for replacement based on a predetermined schedule and/or a time when it
is most cost-effective to do so and in accordance with Administrative Bulletin 508.5.
This increases vehicle availability through reduced down time associated with an older
fleet.
Continue to maintain a newer fleet focusing on preventative maintenance thus reducing
repair costs typically associated with an older fleet.
Continue to purchase clean air vehicles whenever feasible and to grow the number of
electric vehicles in the fleet as existing equipment requires replacement. Fleet Services
continues to seek grant funding opportunities to expand the electric vehicle charging
station infrastructure to support County and personal vehicles.
Continue to ensure that all County vehicles are maintained and repaired in a timely,
safe, and cost effective manner in order to provide departments with safe, reliable
vehicles and equipment.
Continue to work with departments to identify vehicles and equipment that are
underutilized in an effort to maximize fleet utilization, identify departmental actual needs,
and reduce fleet costs.
Highlights
In FY 2017-18, 74 new vehicles were purchased, 16% more than FY 2016-17, and 6%
less than were purchased in FY 2015-16.
Fleet continually reviews vehicle usage in an effort to reduce underutilized vehicles
according to Administrative Bulletin 508.5. During the most recent review in February
2019, two units were identified that required further analysis for possible reclassification
or reassignment which is one more than the previous year.
Fleet Services continues to promote building a “Green Fleet” by purchasing 20 hybrid
vehicles as replacement vehicles.
Fleet Services continues to install telematics GPS devices, where appropriate, to help
improve fleet utilization, identify vehicle locations in the event of an emergency, reduce
March 19, 2019 Contra Costa BOS minutes 313
2017-18 Fleet ISF Report
March 6, 2019
Page 3 of 4
costs by identifying and immediately reporting operational issues with the vehicle, and
improve accuracy of mileage meter readings. Department users of vehicles equipped
with the telematics GPS devices also have access to standard reports which they can
use to review incidences of speeding, excessive idling, vehicle utilization, etc. to help
reduce departmental fleet cost. Over 770 vehicles in the County fleet are equipped with
these devices.
Light vehicles equipped with the telematics GPS device are enrolled in the State
Continuous Smog Testing Pilot Program excluding them from the mandatory biennial
physical smog test which reduces cost and vehicle downtime. The telematics device
continuously monitor emissions performance and will send a notification immediately
when a fault is detected so repairs can be made.
Summary
The Fleet Services Division operates as an Internal Service Fund (ISF), providing services to a
variety of County Departments. As an ISF, Fleet is responsible to fully recover the cost of
providing services and the cost of capital purchases. Key responsibilities of the Division are
vehicle preventative maintenance and repair, fueling, replacement analysis, specification
review, acquisition, new vehicle up-fitting, and preparation of surplus vehicles for disposal.
In FY 2017-18, Fleet Services had a staff of 21 Administration and Operations employees. The
Administration section consists of one Fleet Manager, one Fleet Service Center Supervisor, one
Fleet Equipment Specialist and one Clerk. The Operations section consists of one Lead Fleet
Technician, 2 Equipment Services Workers, 12 Equipment Mechanics and 2 Equipment Service
Writers.
The FY 2017-18 budget of $14,528,416 included: $2,678,183 for salaries; $4,203,608 for
vehicle repairs; $2,054,476 for fuel; and $2,789,256 for the replacement of fleet vehicles and
equipment. The ending ISF Fund Balance for FY 2017-18 is $13,959,235.
Equipment
Replacement
(4000), 19%
Preventative
Maintenance &
Repairs(2271),
29%
Fuel (2272),
14%
Salaries (1000),
18%
Other
Operations &
Misc (Balance),
19%
ISF Fleet Budget
March 19, 2019 Contra Costa BOS minutes 314
2017-18 Fleet ISF Report
March 6, 2019
Page 4 of 4
Fleet Services continues to purchase clean air vehicles whenever feasible and plans to grow the
number of electric vehicles in the fleet as existing equipment requires replacement. All diesel
vehicles use renewable fuel and all sedans must have a PZEV rating or greater by the California
Air Resources Board.
Fleet Services continues to work to achieve the primary goals and objectives of providing
County departments with vehicles and equipment that are safe, reliable, economically
sustainable, and consistent with departmental needs and requirements at the lowest possible
cost. The Division will continue to monitor vehicle use to optimize new vehicle acquisition and
better utilize existing vehicle assets.
Attachments
A ISF Rates Schedule
B ISF Fund Balance
C ISF Net Assets
G:\Admin\Joe\Fleet Management\IOC Annual Fleet Report\IOC Fleet Report FY2017-18\IOC Fleet Report FY2017-18 Final
Version.docx
Sedans,
44%
Patrol,
20%
Trucks &
Vans, 36%
ISF Fleet by Vehicle Class
Unleaded,
64.23%
Renewable
Diesel,
13.75%
CNG,
2.41%
Hybrid,
15.00%
Electric,
2.27%
ISF Fleet by Fuel Type
March 19, 2019 Contra Costa BOS minutes 315
Internal Service Fund - Fleet Services
ISF Fleet Rates Schedule
FY 2017-18
Category Monthly
Rate
Mileage
Charge
Monthly
Rate
Mileage
Charge
Monthly
Rate
Mileage
Charge
Monthly
Rate
Mileage
Charge
Monthly
Rate
Mileage
Charge
ISF-Sedan 264.33$ 0.200$ 349.83$ 0.220$ 372.33$ 0.170$ 375.75$ 0.170$ 0.9%0.0%
ISF-Cargo Van 435.33 0.210 434.67 0.306 397.75 0.300 376.17 0.360 -5.4%20.0%
ISF-Passenger Van 315.33 0.280 356.50 0.262 293.42 0.290 283.17 0.300 -3.5%3.4%
ISF-Patrol 445.00 0.410 576.92 0.635 770.17 0.470 794.50 0.630 3.2%34.0%
ISF-Sports Utility Vehicle 374.50 0.200 406.67 0.241 373.75 0.230 415.08 0.210 11.1%-8.7%
ISF-Truck, Compact 223.50 0.290 254.25 0.217 238.00 0.380 228.25 0.310 -4.1%-18.4%
ISF-Truck, Fullsize 335.08 0.410 496.33 0.254 482.33 0.360 383.67 0.460 -20.5%27.8%
ISF-Truck, Utility 316.42 0.550 403.08 0.285 540.75 0.590 618.33 0.240 14.3%-59.3%
% ChangeFY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19
Attachment A
March 19, 2019 Contra Costa BOS minutes 316
Internal Service Fund - Fleet Services
Fund Balance
For the Year Ended June 30, 2018
Beginning Fund Balance 12,002,754$ 13,280,812$
Expenses
Salaries & Benefits 2,002,658$ 2,226,419$
Services and Supplies, Other Charges 7,371,562 8,296,506
Depreciation 2,479,249 2,585,310
Total Expenses 11,853,469$ 13,108,235$
Revenues
Charges for services 12,261,130$ 13,218,453$
Transfers In/(Out)421,731 119,694
Sale of Surplus Vehicles 193,286 248,703
Indemnifying Proceeds (Accidents)255,380 199,809
Total Revenue 13,131,527$ 13,786,658$
Change in Fund Balance 1,278,058$ 678,423$
FY Ending Fund Balance 13,280,812$ 13,959,235$
FY 2017-18FY 2016-17
Attachment B
March 19, 2019 Contra Costa BOS minutes 317
Internal Service Fund - Fleet Services
Balance Sheet (Fund 150100)
As of June 30, 2018
FY 2016-17 FY 2017-18
Assets
Current Assets:
0010 Cash 3,680,540$ 5,356,309$
0100 Accounts Receivable 881 (2,696)
0170 Inventories 453,298 370,636
0180 Due From Other Funds 1,831,931 4,667,007 (1)
0250 Prepaid Expense 73,613 (14,242)
Total Current Assets 6,040,262$ 10,377,014$
Noncurrent Assets:
0340 Equipment 23,435,483 24,142,872
0360 Construction In Progress 822,053 134,914
0370 Reserve For Depreciation (15,576,586) (16,464,226)
Total Noncurrent Assets 8,680,950$ 7,813,560$
Total Assets 14,721,212$ 18,190,575$
Liabilities
0500 Accounts Payable 576,350$ 616,070$
0540 Due To Other Funds 788,844 3,533,644 (1)
0640 Employee Fringe Benefit Pay 75,206 81,625
Total Liabilities 1,440,400$ 4,231,339$
Net Position
Net Capital Assets 8,680,950$ 7,813,560$
4,599,862 6,145,675
Total Net Position 13,280,812$ 13,959,235$
(1)Year-end journal processed by Auditor to adjust depreciation creating an overstatement in
0180 - Due From Other Funds and 0540 - Due to Other Funds. Net effect on Total Net Position is zero.
Working Capital
Attachment C
March 19, 2019 Contra Costa BOS minutes 318
RECOMMENDATION(S):
ACCEPT the Small Business Enterprise, Outreach and Local Bid Preference Programs Report, reflecting
departmental program data for the period July 1 through December 31, 2018.
FISCAL IMPACT:
None. This is an informational report.
BACKGROUND:
The Board of Supervisors has adopted these programs to enable small and local businesses to compete for a
share of the County's purchasing transactions.
SBE and Outreach Programs. The Board of Supervisors has set a goal of awarding at least 50% of
eligible product and service dollars to small businesses. The Small Business Enterprise (SBE) Program
applies to: (1) county-funded construction contracts of $100,000 or less; (2) purchasing transactions of
$100,000 or less; and (3) professional/personal service contracts of $100,000 or less. The SBE Program's
objective is to have at least 50% or more of the total eligible dollar base amounts be awarded to SBEs. A
Small Business Enterprise, as defined by the California Government Code, Section 14837, Chapter 3.5
must be:
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Julie DiMaggio Enea (925)
335-1077
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stephanie Mello, Deputy
cc:
C. 58
To:Board of Supervisors
From:INTERNAL OPERATIONS COMMITTEE
Date:March 19, 2019
Contra
Costa
County
Subject:Small Business Enterprise & Outreach Program - July-December 2018
March 19, 2019 Contra Costa BOS minutes 319
BACKGROUND: (CONT'D)
Independently owned and operated business, which is not dominant in its field of operation
Principal office of which is located in California
Officers of which are domiciled in California, and which together with affiliates, has 100
or fewer employees
Average annual gross receipts of fourteen million dollars ($15,000,000) or less over the
previous three tax years, or a manufacturer with 100 or fewer employees.
Local Bid Preference Program. On August 10, 2004, the Board of Supervisors referred to the
Internal Operations Committee (IOC) the creation of a policy to grant a five percent preference to
Contra Costa County vendors on all sealed bids or proposals, except with respect to those contracts
which state law requires to be granted to the lowest bidder, and review of an ordinance to be drafted by
County Counsel to enact this policy. The 2005 IOC proposed a new ordinance to the Board of
Supervisors, and the Board adopted the local bid preference ordinance to support small local business
and stimulate the local economy at no additional cost to the County. The ordinance provides that if the
low bid in a commodities purchase is not a local vendor, any responsive local vendor who submitted a
bid over $25,000 that was within 5% percent of the lowest bid has the option to submit a new bid. The
local vendor will be awarded if the new bid is in an amount less than or equal to the lowest responsive
bid, allowing the County to favor the local vendor but not at the expense of obtaining the lowest offered
price.
The ordinance defines a local vendor as any business that has its headquarters, distribution point, or
locally-owned franchise located within the county for at least six months immediately prior to the
issuance of the request for bids, and holds a valid business license by a jurisdiction in Contra Costa
County.
Reporting Requirements
It is the responsibility of each department to track and compile the data on purchasing and outreach
activities so that a countywide report can be provided to the Board of Supervisors. It is the responsibility
of the Purchasing Services Manager to comply with and report on the Local Bid Preference Program.
The Board receives reports for six month increments, and the last report received by the Board was for
the period ending June 30, 2018.
Since adoption, the IOC has continued to monitor the effects of these programs through annual reports,
currently prepared and presented by the Purchasing Services Manager.
The IOC received the attached report on March 11, with Supervisor Andersen present, noting that
performance was trending upward, although cyclical patterns have been noticed. The Purchasing
Services Manager has assembled a directory of local, small, minority-owned, women-owned, and
disabled-owned business to serve as a reference for departments seeking goods and services. He plans to
make this directory available on line and in hard copy, as a visual reminder to departments of their
obligations under the County's SBE and Outreach programs.
ATTACHMENTS
SBE, Outreach and Local Bid Programs Report for July-December 2018
SBE, Outreach and Local Bid Programs Report for July-December 2018_Attachment A
March 19, 2019 Contra Costa BOS minutes 320
“Accredited by the American Public Works Association”
255 Glacier Drive Martinez, CA 94553-4825
TEL: (925) 313-2000 FAX: (925) 313-2333
www.cccpublicworks.org
Brian M. Balbas, Director
Deputy Directors
Stephen Kowalewski, Chief
Mike Carlson
Carrie Ricci
Joe Yee
March 4, 2019
TO: Internal Operations Committee
Supervisor Diane Burgis, District III, Chair
Supervisor Candace Andersen, District II, Vice Chair
FROM: David Gould, Procurement Services Manager
SUBJECT: Small Business Enterprise, Outreach, and Local Program Report for
July‐December 2018
RECOMMENDATION:
ACCEPT the SBE, Outreach, and Local Programs Report, reflecting departmental
program data for the period: July 1 through December 31, 2018.
BACKGROUND:
Contra Costa County values the contributions of small business in the County and has
developed programs to assist in the solicitation and awarding of contracts. The Board of
Supervisors has adopted these programs to enable small and local businesses to compete
for a share of the County's purchasing transactions.
The Board of Supervisors has set a goal of awarding at least 50% of eligible product and
service dollars to small businesses. The Small Business Enterprise (SBE) Program applies
to: (1) county-funded construction contracts of $100,000 or less; (2) purchasing
transactions of $100,000 or less; and (3) professional/personal service contracts of
$100,000 or less.
The SBE Programs objective is to have at least 50% or more of the total eligible dollar base
amounts be awarded to SBEs. A Small Business Enterprise, as defined by the California
Government Code, Section 14837, Chapter 3.5 must be:
•Independently owned and operated business, which is not dominant in its field of
operation
•Principal office of which is located in California
•Officers of which are domiciled in California, and which together with affiliates, has 100 or
fewer employees
•Average annual gross receipts of fifteen million dollars ($15,000,000) or less over the
previous three tax years, or a manufacturer with 100 or fewer employees.
March 19, 2019 Contra Costa BOS minutes 321
SBE, Outreach, and Local Business Report
March 4, 2019
Page 2 of 4
Reporting Requirements
It is the responsibility of each department to track and compile the data on these
purchasing activities so that a countywide report can be provided to the Board of
Supervisors. The Board receives reports for six month increments, and the last report
received by the Board was for the period ending June 2018. Attachment A constitutes the
report due for the time period of July 1- December 31, 2018.
Summary Findings
The table below summarizes the attached department activity on a countywide basis.
July - December 2018
ACTIVITY TYPE:
Total # of
ALL
Contracts
Total # of
SBE
Contracts
SBE
Percent of
Total
Total Dollar
Value of ALL
Contracts
Total Dollar
Value of SBE
Contracts
SBE
Percent of
Total
Professional/Personal Services 364 190 52.2 $19,993,502 $9,573,644 47.9%
Purchasing Transactions 1438 444 30.9% $27,797,254 $7,922,678 28.5%
Construction Contracts 1 1 100% $66,741 $66,741 100%
Overall this information shows the County is directing a large volume of qualifying activity
to SBE firms. For professional/personal services contracts, this activity fell short of the
50% goal for the dollar value of contracts. The dollar value of contracts awarded to
businesses under the program went up to nearly $9.6 million for this period compared to
$4.7 million in the previous reporting period. This represents a $4.8 million increase of
eligible dollars awarded to program participants.
For the category of purchasing transactions, it should be noted that while the activity did
not achieve the 50% goal, the dollar value of these contracts awarded to SBE businesses
was nearly $8 million for the reporting period. Departments report one construction
contract awarded under the program for this period.
It is worth noting that the SBE participation goals of surrounding agencies are more
typically in the 20-25% range. By that measure, Contra Costa County’s reported activity is
above that threshold in every reporting category.
March 19, 2019 Contra Costa BOS minutes 322
SBE, Outreach, and Local Business Report
March 4, 2019
Page 3 of 4
E-Outreach Report
In order to encourage the use of small, local, and disadvantaged businesses, the County's E-
Outreach Program requires bids and Request for Proposals of $10,000 or more to be solicited
online. For this period there were 23 bids totaling $27,344,055 that fell within the County's
E-Outreach Program.
In addition, outreach data for all electronic solicitations is maintained and provided
through the Purchasing Division of the Public Works Department reflecting outreach to
small, women, minority-owned, local, disabled veteran, and disadvantaged business
enterprises. During the reporting period, 23 bids were conducted using the BidSync e-
outreach site. Notifications were sent to 90,358 businesses of which 47.5% are considered
a small, local, or disadvantaged business.
E-Outreach
July 1, 2018 - December 31, 2018
Number of Solicitations 23
Total Notifications 90,358
Dollar Value $ 27,344,056
BUSINESS CATEGORY Notifications Percentage of Total
MBE - Minority Business Enterprise 7,603 8.4%
WBE - Women Business Enterprise 5,647 6.2%
SBE - Small Business Enterprise 24,074 26.6%
LBE - Local Business Enterprise 355 0.4%
DVBE - Disabled Veteran Business Enterprise 211 0.2%
DBE – Disadvantaged Business Enterprise 5,073 5.6%
Total 42,963 47.5%
$‐
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
1/1 to 6/30 2017 7/1 to 12/31 2017 1/1 to 6/30 2018 7/1 to 12/31 2018
Value of Contracts Awarded
In Millions
Professional Services Purchase Orders Construction Contracts
March 19, 2019 Contra Costa BOS minutes 323
SBE, Outreach, and Local Business Report
March 4, 2019
Page 4 of 4
Local Business Preference
The Local Bid Preference Program allows a bidder in a commodity bid exceeding $25,000,
who is a low bidder, to submit a new bid if they are within 5% of the low bidder. There
were no instances of the Bid Preference being utilized for this reporting period.
Dollar Value Awarded to Local and Bay Area Businesses
The dollar value of Purchase Orders issued for the period was $150.7 million. The dollar
value awarded to Contra Costa County businesses was $9.3 million. The value awarded to
all Bay Area businesses was 29% or $44.1 million, a significant increase from the previous
reporting period. This represents a significant contribution to the local economy.
Contra Costa County $9,296,838 6%
Other Bay Area Counties $34,817,845 23%
Other $106,607,317 71%
Total $150,722,000 100%
Conclusion
The County demonstrates continued commitment to achieving the 50% goal for
participation by SBE firms in contract and purchasing activity. While the data for some
departments is below this threshold, this is often due to unique business requirements that require
sole source purchases or contracts.
Attachment A
0
20
40
60
80
100
120
1/1 to 6/30 2017 7/1 to 12/31 2017 1/1 to 6/30 2018 7/1 to 12/31 2018
PO Value by Location
In Millions
Contra Costa County Other Bay Area Counties Other
March 19, 2019 Contra Costa BOS minutes 324
ATTACHMENT ASMALL BUSINESS ENTERPRISE ‐ Program Activity reportReporting Period: July ‐ December 2018Total # of Total # of SBE percent ofTotal dollar value Total dollar value SBE percent ofALLcontractsSBEcontractsTotal # of contractsof ALL contractsof SBEcontractsTotal contracts valueAgricultureProfessional/Personal services contracts 1 1 100.0% $14,000 $14,000 100.0%Purchasing Transactions000.0%$0$00.0%Construction contracts000.0%$0$00.0%Animal Services Professional/Personal services contracts 31 24 77.4% $1,526,467 $1,203,740 78.9%Purchasing Transactions411331.7%$343,949 $57,29316.7%Construction contracts000.0%$0$00.0%AssessorProfessional/Personal services contracts 0 0 0.00% $0 $0 0.0%Purchasing Transactions 12 2 83.30% $72,968 $19,576 26.8%Construction contracts 0 0 0 $0 $0 0.0%Auditor‐ControllerProfessional/Personal services contracts 0 0 0.0% $0 $0 0.0%Purchasing Transactions 2 1 50.0% $15,848 $13,278 83.8%Construction contracts 0 0 0.0% $0 $0 0.0%Clerk‐Recorder‐ElectionsProfessional/Personal services contracts 18 4 22.2% $203,104 $45,71022.5%Purchasing Transactions 18 3 16.7% $90,364 $16,538 18.3%Construction contracts 0 0 0.0% $0 $0 0.0%Conservation and DevelopmentProfessional/Personal services contracts 3 3 100.0% $139,940 $139,940100.0%Purchasing Transactions 16 12 75.0% $290,323 $261,679 90.1%Construction contracts 0 0 0.0% $0 $0 0.0%County Administrator's Office ‐ Reentry & JusticeProfessional/Personal services contracts 1 1 100.0% $75,000 $75,000 100.0%Purchasing Transactions 1 0 0.0% $14,969 $0 0.0%Construction contracts 0 0 0.0% $0 $0 0.0%Page 1 of 4March 19, 2019Contra Costa BOS minutes325
ATTACHMENT ASMALL BUSINESS ENTERPRISE ‐ Program Activity reportReporting Period: July ‐ December 2018Total # of Total # of SBE percent ofTotal dollar value Total dollar value SBE percent ofALLcontractsSBEcontractsTotal # of contractsof ALL contractsof SBEcontractsTotal contracts valueCounty Administrator's Office ‐ Clerk of the BoardProfessional/Personal services contracts 0 0 0.0% $0 $0 0.0%Purchasing Transactions 2 0 0.0% $2,733 $2,733 100.0%Construction contracts 0 0 0.0% $0 $0 0.0%County Administrator's Office ‐ Communications and MediaProfessional/Personal services contracts 1 0 0.0% $74,100 $0 0.0%Purchasing Transactions 12 6 50.0% $116,492 $65,432 56.2%Construction contracts 0 0 0.0% $0 $0 0.0%County Administrator's Office ‐ Dept. of Information Technology (DoIT)Professional/Personal services contracts 1 0 0.0% $50,000 $0 0.0%Purchasing Transactions 67 21 31.3% $1,368,864 $551,818 40.3%Construction contracts 0 0 0.0% $0 $0 0.0%Dept. Child Support Services (DCSS)Professional/Personal services contracts 0 0 0.0% $0 $0 0.0%Purchasing Transactions 4 0 0.0% $83,832 $0 0.0%Construction contracts 0 0 0.0% $0 $0 0.0%County CounselProfessional/Personal services contracts 0 0 0.0% $0 $0 0.0%Purchasing Transactions 0 0 0.0% $0 $0 0.0%Construction contracts 0 0 0.0% $0 $0 0.0%District AttorneyProfessional/Personal services contracts 1 1 100.0% $25,000 $25,000 100.0%Purchasing Transactions 33 16 48.5% $611,250 $412,555 67.5%Construction contracts 0 0 0.0% $0 $0 0.0%Employment and Human ServicesProfessional/Personal services contracts 24 14 58.3% $1,237,519 $552,59444.7%Purchasing Transactions108 3936.1% $1,102,917 $450,69440.9%Construction contracts000.0%$0$00.0%Page 2 of 4March 19, 2019Contra Costa BOS minutes326
ATTACHMENT ASMALL BUSINESS ENTERPRISE ‐ Program Activity reportReporting Period: July ‐ December 2018Total # of Total # of SBE percent ofTotal dollar value Total dollar value SBE percent ofALLcontractsSBEcontractsTotal # of contractsof ALL contractsof SBEcontractsTotal contracts valueFire Protection DistrictProfessional/Personal services contracts 4 0 0.0% $177,480 $0 0.0%Purchasing Transactions 11 3 27.3% $416,962 $120,638 28.9%Construction contracts 0 0 0.0% $0 $0 0.0%Health ServicesProfessional/Personal services contracts 223 116 52.0% $12,308,533 $6,368,437 51.7%Purchasing Transactions 446 65 14.6% $10,242,016 $1,088,769 10.6%Construction contracts 0 0 0.0% $0 $0 0.0%Human ResourcesProfessional/Personal services contracts 5 5 100.0% $286,900 $286,900100.0%Purchasing Transactions 9 0 0.0% $132,340 $0 0.0%Construction contracts 0 0 0.0% $0 $0 0.0%LibraryProfessional/Personal services contracts 1 1 100.0% $68,000 $68,000 100.0%Purchasing Transactions 42 16 38.1% $174,198 $75,541 43.4%Construction contracts 0 0 0.0% $0 $0 0.0%ProbationProfessional/Personal services contracts 28 11 39.3% $229,675 $103,32345.0%Purchasing Transactions512956.9%$538,786 $307,81257.1%Construction contracts000.0%$0$00.0%Public DefenderProfessional/Personal services contracts 000.0%$0$00.0%Purchasing Transactions1119.1%$117,492 $9,3087.9%Construction contracts000.0%$0$00.0%Public WorksProfessional/Personal services contracts 7685.7%$483,500 $432,00089.3%Purchasing Transactions371 15642.0% $6,494,596 $2,558,458 39.4%Construction contracts11100.0%$66,741 $66,741100.0%Page 3 of 4March 19, 2019Contra Costa BOS minutes327
ATTACHMENT ASMALL BUSINESS ENTERPRISE ‐ Program Activity reportReporting Period: July ‐ December 2018Total # of Total # of SBE percent ofTotal dollar value Total dollar value SBE percent ofALLcontractsSBEcontractsTotal # of contractsof ALL contractsof SBEcontractsTotal contracts valueOffice of the SheriffProfessional/Personal services contracts 14 2 14.3% $2,994,384 $160,0005.3%Purchasing Transactions 174 5732.8% $5,411,506 $1,843,386 34.1%Construction contracts000.0%$0$00.0%Treasurer ‐ Tax CollectorProfessional/Personal services contracts 11100.0%$99,900 $99,00099.1%Purchasing Transactions11436.4%$154,849 $67,17043.4%Construction contracts000.0%$0$00.0%Veterans Services OfficeProfessional/Personal services contracts 000.0%$0$00.0%Purchasing Transactions000.0%$0$00.0%Construction contracts000.0%$0$00.0%Total Activity ReportedProfessional/Personal services contracts 364 19052.2%$19,993,502 $9,573,64447.9%Purchasing Transactions1442 44430.8%$27,797,254 $7,922,67828.5%Construction contracts11100.0%$66,741 $66,741100.0%Page 4 of 4March 19, 2019Contra Costa BOS minutes328
RECOMMENDATION(S):
ADOPT Resolution No. 2019/87, approving a side letter between Contra Costa County and the Deputy
Sheriffs Association, Probation Unit and Probation Supervisors Unit, to modify the Certification Rule to
expand the use of band list certification to the classification of Deputy Probation Officer I.
FISCAL IMPACT:
Administrative change to certification rule. There is no cost associated with the change.
BACKGROUND:
Pursuant to the Personnel Management Regulations, band lists may be used for certain classifications. The
Probation Department currently uses the band list certification process for the classification of Juvenile
Institution Officer I. This modification expands the use to the classification of Deputy Probation Officer I.
An additional modification also expands the number of candidate referrals from five (5) to ten (10) for
Deputy Probation Officer II promotional recruitments. The DSA and County agreed to modify Sections 18
and 19 of the MOU to incorporate these changes to the hiring process (Side Letter dated 2/21/19 attached).
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Lisa Driscoll, County Finance
Director (925) 335-1023
I hereby certify that this is a true and correct copy of an action taken and entered on the
minutes of the Board of Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stephanie Mello, Deputy
cc: Robert Campbell, Auditor-Controller, Dianne Dinsmore, Human Resources Director
C. 59
To:Board of Supervisors
From:David Twa, County Administrator
Date:March 19, 2019
Contra
Costa
County
Subject:Resolution No. 2019/87 - DSA Probation and Probation and Probation Supervisors Unit Side Letter - Certification
Rule Update
March 19, 2019 Contra Costa BOS minutes 329
CONSEQUENCE OF NEGATIVE ACTION:
If the side letter is not approved, the department will be unable to take advantage of band list
certification for Deputy Probation Officer I recruitments and an increased number of candidate referrals
for Deputy Probation Officer II promotional recruitments, making scheduling and interviewing more
difficult and inefficient.
AGENDA ATTACHMENTS
Resolution 2019/87
DSA Probation Unit and Probation Supervisors Unit Side Letter dated 2-21-19
MINUTES ATTACHMENTS
Signed Resolution No. 2019/59
March 19, 2019 Contra Costa BOS minutes 330
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
and for Special Districts, Agencies and Authorities Governed by the Board
Adopted this Resolution on 03/19/2019 by the following vote:
AYE:3
John Gioia
Candace Andersen
Federal D. Glover
NO:
ABSENT:2 Diane Burgis
Karen Mitchoff
ABSTAIN:
RECUSE:
Resolution No. 2019/87
In The Matter Of: Approving the Side Letter between Contra Costa County and the Deputy Sheriffs Association (DSA),
Probation Unit and Probation Supervisors Unit, to modify the Memorandum of Understanding to expand the use of band
certification lists to the classification of Deputy Probation Officer I and to expand the number of candidate referrals from five (5)
to ten (10) for Deputy Probation Officer II promotional recruitments.
The Contra Costa County Board of Supervisors acting in its capacity as Governing Board of the County of Contra Costa and all
districts of which it is the ex-officio governing Board RESOLVES THAT:
Effective after adoption by the Board of Supervisors, the attached Side Letter of Agreement dated February 21, 2019, between
Contra Costa County and the Deputy Sheriffs Association, Probation Unit and Probation Supervisors Unit, be ADOPTED.
Contact: Lisa Driscoll, County Finance Director (925)
335-1023
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on
the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stephanie Mello, Deputy
cc: Robert Campbell, Auditor-Controller, Dianne Dinsmore, Human Resources Director
March 19, 2019 Contra Costa BOS minutes 331
March 19, 2019 Contra Costa BOS minutes 332
March 19, 2019 Contra Costa BOS minutes 333
March 19, 2019 Contra Costa BOS minutes 334
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Sheriff-Coroner or designee, to expend $2,160 for costs associated with
employee David Hartman's attendance at the Federal Bureau of Investigation National Academy from April
1, 2019 through June 7, 2019. This expense is to be differentiated from an advance on funds or
reimbursement. Summary of Expenses: Academy Uniforms - $550.00 Student Assessment - $250.00
Miscellaneous Expenses ($20/day x 68 days) $1,360.00.
FISCAL IMPACT:
100% County General Fund, Budgeted. The total cost to the County for this continuing education program
will be borne by the Sheriff's Office operational budget.
BACKGROUND:
The Federal Bureau of Investigation National Academy is a prestigious continuing education program
recognized internationally for law enforcement personnel. The training program is a comprehensive and
balanced 10-week program of advanced professional instruction. Throughout this training, particular
emphasis is placed on leadership development. Personnel from the Office of the Sheriff-Coroner attend the
National Academy at the personal invitation of the Director of the Federal Bureau of Investigation. All
major costs, including transportation, are funded by the Bureau.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Sandra Brown,
925-335-1553
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stephanie Mello, Deputy
cc:
C. 60
To:Board of Supervisors
From:David O. Livingston, Sheriff-Coroner
Date:March 19, 2019
Contra
Costa
County
Subject:Approve costs associated with attendance at the FBI Academy
March 19, 2019 Contra Costa BOS minutes 335
CONSEQUENCE OF NEGATIVE ACTION:
Negative action could suppress the ability of our county to continue preparing our local law enforcement
officials for the unique leadership challenges which we are certain to face in the future.
March 19, 2019 Contra Costa BOS minutes 336
RECOMMENDATION(S):
APPROVE modified administrative bulletin regarding public access to County records
under the Public Records Act.
1.
DIRECT the County Administrator’s Office to disseminate the modified administrative
bulletin and encourage departments to send staff whose job it is to receive and respond
to PRA requests to semi-annual trainings by the County Counsel’s Office.
2.
FISCAL IMPACT:
There are no costs associated with this action.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/19/2019 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Federal D. Glover, District V Supervisor
ABSENT:Diane Burgis, District III Supervisor
Karen Mitchoff, District IV
Supervisor
Contact: Lisa Driscoll, Finance Director
(925) 335-1023
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes
of the Board of Supervisors on the date shown.
ATTESTED: March 19, 2019
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stephanie Mello, Deputy
cc: All County Departments (via County Administration)
C. 61
To:Board of Supervisors
From:David Twa, County Administrator
Date:March 19, 2019
Contra
Costa
County
Subject:Modified Administrative Bulletin regarding Public Access to County Records (Administrative Bulletin 120)
March 19, 2019 Contra Costa BOS minutes 337
BACKGROUND:
Because the County places great importance on providing the public with timely and complete
information, the County has an administrative bulletin in place to help County staff and board advisory
bodies (including Municipal Advisory Councils) respond to requests from the public for records. The
administrative bulletin describes the responsibilities of the County and advisory boards under the
California Public Records Act and the County’s Better Government Ordinance (“BGO”). The County
also provides a semi-annual training for County staff and boards to guide them through the requirements
of the Public Records Act and BGO, and to prepare them to assist the public with such requests.
Since 2009, when the Board adopted the most recent administrative bulletin concerning public access to
County records, there have been developments in the law concerning local agencies obligations under
the Public Records Act. The administrative bulletin has been updated to reflect these changes. One of
the most significant changes has been the clarification that public records potentially subject to
disclosure under the Public Records Act may include records that are contained on private electronic
devices or accounts. For this reason, the administrative bulletin has been amended to provide guidance
concerning when a search of private electronic devices and accounts is appropriate, procedures for doing
so and how to identify a public record on a private electronic device or account.
To ensure that those who are responsible for responding to a request conduct a thorough search, the
bulletin has also been changed to describe the increasing array of media on which public records may be
found, such as flash drives, cell phones, and tablets. Similarly, recognizing the shift to most records
being held in an electronic format, the updated administrative bulletin discusses the format in which a
record should be produced and the charge, if any, for producing the record in a certain format.
Additionally, the updated administrative bulletin has a new section that describes how to handle a
writing that is sent to or received by a quorum of the Board of Supervisors or other policy body.
CONSEQUENCE OF NEGATIVE ACTION:
Failure to obtain Board approval will reduce the County’s ability to ensure that staff and policy bodies
are trained about recent updates to the Public Records Act.
ATTACHMENTS
Administrative Bulletin 120 - Public Records Act
March 19, 2019 Contra Costa BOS minutes 338
CONTRA COSTA COUNTY
Office of the County Administrator
ADMINISTRATIVE BULLETIN
Number: 120.6
Date: XXX
Section: General
SUBJECT: Public Access to County Records
Contents: I. DEFINITIONS
II. GENERAL GUIDELINES
III. GENERAL POLICY AND PROCEDURES REGARDING ACCESS TO
PUBLIC RECORDS
IV. PUBLIC RECORDS ON PRIVATE DEVICES OR ACCOUNTS
V. WHAT IS AND WHAT IS NOT A DISCLOSABLE PUBLIC RECORD
VI. HANDLING SENSITIVE WRITINGS
VII. DEPARTMENT POLICIES
The purpose of this bulletin is to inform County departments about their legal responsibilities under the
California Public Records Act [Gov. Code, §§ 6250 et seq.] and the County’s Better Government
Ordinance [Ord. Code, §§ 25-4.2 et seq.] with regard to requests for inspection of or copies of County
records.
The California Public Records Act declares that access to information concerning the conduct of the
people’s business is a fundamental and necessary right of every person in the State because it gives the
public an opportunity to monitor the functioning of their government. In accordance with the California
Public Records Act and the Better Government Ordinance, any person is entitled to inspect and to
receive copies of the public records of the County. Except with respect to those records described in
Parts V, VI and VII below, upon receipt of a request for a copy of records that reasonably describes an
identifiable, disclosable record or records, County staff is required make the records promptly available
to any person upon payment of applicable fees.
I. DEFINITIONS
Following are definitions for terms as used in this bulletin:
A. Public Record – Any existing writing containing information relating to the conduct of
the public’s business prepared, owned, used, or retained by the County regardless of
physical form or characteristics. Writings can include, but are not limited to, papers,
books, maps, charts, photographs, audio tapes, videotapes, DVDs, CDs, flash drives, text
messages, information stored on a computer, cell phone, tablet, flash drive or other
electronic media, and other material.
B. Disclosable Public Record – Writings that are not, in whole or in part, exempt from
disclosure under the Public Records Act and the Better Government Ordinance.
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C. Confidential Legal Writings:
1. Writings to or from the County Counsel’s Office or other counsel representing the
County concerning matters such as requests for legal advice, opinion or review;
communications regarding pending or potential claims or litigation; and responses
to legal counsel’s request for information; and
2. Writings that were either prepared by or for the County Counsel’s Office or other
counsel for the County or prepared for litigation, either planned or in progress.
D. Other Exempt Writings – Writings, other than confidential legal writings, that have been
determined to be exempt from disclosure because the writings fall within one of the
exceptions to the Public Records Act. California Government Code section 6254
provides a partial list of documents that are potentially, but not necessarily, exempt from
disclosure.
E. Unusual circumstances – Circumstances that may significantly hinder the ready
availability of public records, such as:
1. the need to search for and collect the writings from offsite facilities;
2. the need to search for, collect, and examine a voluminous amount of separate and
distinct writings that are demanded in a single request;
3. the need to consult with another agency having a substantial interest in the
determination of the request or among two or more components of the agency
having a substantial subject matter interest therein; or
4. the need to compile data, to write programming language or a computer program,
or construct a computer report to extract electronically-stored data.
II. GENERAL GUIDELINES
The following guidelines should be followed in responding to all Public Record Act requests:
A. A requester is not to be asked to provide a reason for a request.
B. A requester is not required to provide his/her identity to inspect or obtain disclosable
public records.
C. Each department should maintain a log or file of Public Records Act requests
documenting:
1. the date of the request,
2. the subject matter,
3. any mutual agreement to extend the statutory maximum production deadline,
4. the number of documents and other writings produced,
5. the date of production,
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6. any applicable fees collected,
7. receipts, and
8. copies of any related correspondence.
D. In responding to a Public Records Act request, the responding department must
determine the disclosability of each responsive writing, regardless of whether a writing
has previously been labeled as “Confidential” or “Exempt.”
E. Subpoenas are different from Public Records Act requests. Consult Administrative
Bulletin No. 133: “Subpoena Policy” concerning how to proceed if you receive a
subpoena.
F. Consult County Counsel if you are unsure whether a writing is a disclosable public
record.
G. If a specific writing does not exist that contains the requested information, you do not
have to create such a writing, but in some circumstances, if feasible, you may be required
to extract the data requested from existing writings.
III. GENERAL POLICY AND PROCEDURES REGARDING ACCESS TO PUBLIC RECORDS
A. Locate and Produce Public Records Promptly. The general rule is that disclosable
County records (writings that are not exempt, as discussed in Section V below) may be
inspected anytime during regular business hours. [Gov. Code, § 6253(a)]. If copies are
requested, they should be provided no later than the next business day if it is possible to
do so. [Ord. Code, § 25-4.604]. Immediate production generally is possible when:
1. you can readily identify the writings being sought,
2. you locate the requested writings.
3. you determine that they are disclosable public records, and
4. the requester pays any applicable copying fees, or just wants to look at the records
without taking copies, or receive the records as an email attachment, in which case
there is no fee.
B. Locating Records. Below are some guidelines to help you find writings that are
responsive to the request.
1. Review the Request. The request for inspection or copying of records should
reasonably describe an identifiable writing or writings. [Gov. Code, § 6253(b)].
If the request is too vague for you to provide a response, you should ask the
requester for clarification. [Gov. Code, § 6253.1].
a. Asking for Oral Clarification. You might ask the requester:
“Can you narrow the scope of your request to a specific date range?”
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“Can you think of any keywords I could use to search for this?”
“Do you know which County departments or officials might have
originated the documents?”
b. Written Clarification. Written requests help clarify what writings are being
requested and permit the County to track the request. Although requesters
are not required to put their requests in writing, some requesters may
choose to make a written request or you can write down their oral request.
2. Search Physical and Electronic Locations for Public Records.
a. Consult record indexes and filing systems for the department.
b. Look in logical places.
c. Ask knowledgeable persons about individuals who might have public
records concerning the subject of the request.
i. If a person in your department may have responsive public records,
ask that person to search all of their records, including the
following:
(a) Physical records, such as papers, files, photos, DVDs, CDs,
flash drives, etc.
(b) Records on the person’s County-issued electronic devices,
including computers, cell phones and tablets.
(c) Records on the person’s County accounts, such as email
accounts.
(d) Public records, including emails and texts, on the person’s
personal electronic devices, including personal computers,
cell phones and tablets.
(e) Public records on the person’s personal accounts, such as
email accounts, social media accounts and cloud storage
accounts.
ii. Persons who are asked to search their records must turn over all
responsive public records to the person coordinating the search. To
determine whether the record is a public or personal record, refer to
Section IV, below.
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iii. A person who is asked to search his or her personal electronic
devices and/or personal accounts may request DOIT to perform the
search.
iv. If a department or person in another department may likely have
responsive records, refer the request that department. (See Section
III., G. concerning the referral process.)
d. If the department head determines that it is reasonably necessary, request
that DOIT perform a search of electronic communications of your
department.
3. Procedures After an Individual Completes a Search of His/Her Records. After
completing the search, each person who was asked to search their records should
submit to the person responsible for coordinating the PRA response any
responsive public records, even if those records might not be disclosable because
they are subject to an exemption, such as attorney-client privilege, drafts, etc.
Those determinations will be made by the person coordinating the search.
4. Format of Production: When a requester seeks records in a certain format (for
example, an Excel spreadsheet), produce the records in the requested format if
they exist in the format. However, you are not required to convert the records into
a particular format.
5. Multi-Department Requests: If a request is sent to more than one department,
consult with the County Administrator’s Office concerning which department will
coordinate the response.
C. Delayed Response to Request for Production. As a practical matter, County staff may
need time to identify and locate the writings. If the department can’t immediately
produce the requested writings and needs more time to provide a response, staff should
do the following:
1. Request Contact Information. You may ask the requester for contact information
so you can keep the requester updated about the production status or, if the
requester prefers not to provide contact information, give the requester the name
and phone number of a person in your department who can be called concerning
the status of the request.
2. Three-Day Notice. Within three business days after receipt of the request, send a
letter to the requester, from the department head or their designee, notifying the
requester that more time is needed to locate the requested writings. Absent
“unusual circumstances,” (as defined in Section I above) this letter will notify the
requester that a response will be provided within ten calendar days after the date
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of receipt of the request. A sample notification letter or email might look like
this:
This is to inform you that the [name]
Department has received your Public Records Act
request on [date] . We anticipate that a
response to your request will be provided on or
before [date - no more than 10 days from receipt of
original request]. Please contact [name of staff
person] at [phone number] if you have any
questions.
3. Ten-Day Notice. Within ten calendar days after receipt of the request, tell the
requester whether your department was able to find the requested writings and
whether any exception to the obligation to disclose the writings exists, or whether
your department needs an extension of time to respond to the request. [Gov.
Code, § 6253(c)]. The goal is to provide the records within ten calendar days if it
is possible to do so. If it is not possible, then provide a good faith estimate as to
when the writings can be provided (keeping in mind the general obligation to
provide the records promptly). A sample letter is shown under Section III.D.
below.
4. Extension Needed - Fourteen-Day Notice. If “unusual circumstances” exist (see
the definition in Section I above), the law allows an extension of fourteen (14)
calendar days to respond to the requester. [Gov. Code, § 6253(c)]. However, you
must provide written notification of the extension to the requester. A sample
notification letter or email might look like this:
This is to inform you that Contra Costa County needs
to extend its time to respond to your Public Records
Act request, which was received on [date] .
Your request involves searching for and collecting
records from facilities separate from the County
Administration Building, 651 Pine St., Martinez.
Your request also involves examining a voluminous
amount of separate and distinct records.
Accordingly, due to these circumstances and
pursuant to Government Code section 6253(c), the
County must extend the time to respond to your
request to [date - no more than 24 calendar days
from receipt of original request]. Please contact me
if you have any questions.
5. Negotiation of Extension – Confirmation Letter. If, under extraordinary
circumstances, you believe you will be unable to produce requested writings
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within the maximum statutory deadline, you may seek to negotiate an extended
deadline with the requester. Any mutually agreed upon extension should be
confirmed in writing with the requester immediately after you reach agreement to
extend the deadline for the County’s response. A sample confirmation letter or
email might look like this:
This is to confirm our agreement providing Contra
Costa County with additional time to respond to your
Public Records Act request, which was received on
[date] . Pursuant to our agreement, the County
will respond to your request by ___[date] . We
appreciate your patience as we assemble the
requested information. Please contact me if you have
any questions.
D. Production and Payment of Fees. Once disclosable public records have been located,
notify the requester that the documents are available for inspection, that responsive
electronic documents (e.g., in a pdf format) are attached to the electronic response, or that
copies may be obtained upon payment of any applicable fees. While the notification letter
will vary according to the circumstances, a sample notification letter might look like this:
This is the [Name of Department]
Department’s response to your public records request, dated
____________, 20__ and received by this office on ,
20__. The [Name of Department]
Department will produce records it possesses in response to your
request. If you wish to inspect the records, the [Name of
Department] Department is open from 8:00 a.m.
to 5:00 p.m. (closed for lunch from noon to 1:00 p.m.). You may
contact [Name of staff person ] , at (xxx) xxx-xxxx to schedule
a time to inspect the documents.
If you would like copies of these records, the cost of copies will be
$_______ (______ pages at $.10 per page), plus $______ for
postage, for a total of $_______. To receive copies, please send
your check for $______ payable to Contra Costa County to: [Name
and address of Department]. When your check is received, the
[Name of Department] Department will make copies and
mail the records to you.
E. Applicable Fees
1. Ten Cent Per Page Fee for Hard Copies. Other than in the circumstances listed
below, the County may charge a fee not to exceed ten cents per single-sided page,
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20 cents for a double-sided page, plus any postage costs. [Ord. Code, § 25-4.610
(d)]. Electronic copies are free.
2. No Fee under Certain Circumstances. The County may not charge a fee for
inspection of writings or for a copy of writings routinely produced in multiple
copies for distribution, for example, meeting agendas and related materials that
are twenty or fewer pages in length per document. [Ord. Code, § 25-4.610(a),(b)].
3. One Cent Fee Under Certain Circumstances. The County may charge a fee of one
cent for a copy of writings routinely produced in multiple copies for distribution,
for example, meeting agendas and related materials that contain more than twenty
pages per document. [Ord. Code, § 25-4.610(c)].
4. Electronic Writings.
a. The County may charge a person requesting an electronic writing the direct
cost of the media on which the information is duplicated. For writings
provided electronically on a compact disc, a fee not to exceed $3.00 may
be charged, plus postage cost. [Gov. Code, § 6253.9]. If the electronic
writing is provided as an email attachment (e.g., in a pdf format), there is
no charge for the record.
b. When (1) the electronic writing is one that is produced only at scheduled
intervals, or (2) production of the writing would require data compilation
extraction, the requester may be charged the cost of producing a copy of
the electronic writing, including the cost to construct a writing and the cost
of programming and computer services necessary to produce a copy of the
writing. [Gov. Code, § 6253.9].
5. Outside Copy Services. Rather than making copies itself, the County may
contract at the market rate to have a commercial copier produce the duplicates.
[Ord. Code, § 25-4.610(e)]. Before copies are made by the outside copy service,
the department should notify the requester of the cost and make arrangements for
payment.
6. State Law. If state law prescribes other fees, those fees may be charged in
compliance with state law.
F. Exempt Records. If you determine that some or all of the requested writings are exempt,
send the requester a letter explaining why those requested writings are exempt. If you
need help drafting this letter, you may ask the County Counsel’s Office for assistance.
G. No Responsive Writings. If your department does not have any disclosable documents
that are responsive to the request:
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1. Forward the Request to Other Departments. Attempt to determine if any other
County department has documents that are responsive to the request. If you
determine that another department may have responsive documents, send a formal
memorandum to the department or departments that may have responsive
writings, asking that they respond to the requester, and send a copy of the memo
to the requester.
2. Notify the Requester. Notify the requester that your department has no
disclosable documents that respond to the request.
IV. PUBLIC RECORDS ON PRIVATE DEVICES OR ACCOUNTS
A. In deciding whether a communication sent or received on a private electronic device or
personal account is a public record or a private one, certain factors should be considered:
1. Content. Does the content of the communication to or from the personal account
relate in a substantive way to the conduct of the County’s business? “For
example, depending on the context, an email to a spouse complaining [about
work] would likely not be a public record. Conversely, an email to a superior
reporting the coworker’s mismanagement of an agency project might well be.”1
2. Context/Purpose. Why was the communication written? Was it written to
conduct the County’s business or further the County’s interest?
3. Audience. To whom was the communication sent? Was it sent to a County
employee, official, resident, consultant, etc.? Or was the email or text sent to a
friend or family member?
4. Scope. Was the communication written in the person’s capacity as a County
official or employee representing the County? Or was the communication written
as a private person?
B. Even if the communication is a public record, it may be exempt from disclosure. The
determination of whether the public record is exempt or whether it is disclosable should
be made by the department, not by the person whose record it is.
V. WHAT IS AND WHAT IS NOT A DISCLOSABLE PUBLIC RECORD
A. Any person has a right to inspect any existing public record with the exception of the
records exempted by the Public Records Act. The types of writings potentially exempt
from disclosure under the Public Records Act include, but are not limited to, the
following:
1 City of San Jose v. Superior Court (2017) 2 Cal.5th 608, 614.
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1. Preliminary Drafts, Notes and Memoranda
Writings that are (1) notes, drafts or memoranda, and (2) which are not retained in
the ordinary course of business, and (3) where the public interest in nondisclosure
clearly outweighs the public interest in disclosure can be exempt. [Gov. Code, §
6254(a)]. If a document has resided on someone’s computer or in a file for
months or years, it may be difficult to claim that it is not retained in the ordinary
course of business.
2. Confidential Legal Writings
Writings to or from the County Counsel’s Office or other attorneys who represent
the County, especially where advice is sought or given, may be exempt from
disclosure. Writings that were either prepared by or for the County Counsel’s
Office or other attorneys who represent the County also may be exempt. [Gov.
Code, §§ 6254(k), 6254.2; Evid. Code, § 950 et seq.] Records pertaining to
pending and proposed litigation, excepting claims, may be exempt. [Gov. Code, §
6254(b); Ord. Code, § 25-4.404(b)].
Writings concerning advice about an actual or potential conflict of interest;
analysis of a proposed legislative action or position; advice interpreting the Brown
Act, the Public Records Act or similar laws; terms of the final settlement of
litigation; and post-negotiation reports are not exempt. [Ord. Code, § 25-
4.404(e)].
See Section I, for a complete description of “Confidential Legal Writings.”
3. Personnel, Medical, or Similar Records
This exemption generally pertains to writings concerning intimate or personal
information. [Gov. Code, § 6254(c)]. For example, employee performance
evaluations, home addresses, and home telephone numbers are all personal
information, subject to this exemption.
Certain other public employee information may be released, such as: (1) an
employee’s gross salary, job classification, and dates of employment; (2) writings
submitted in Merit Board and arbitration disciplinary proceedings; (3) information
in cases of emergency or need when such disclosure appears reasonable to protect
any person’s health or welfare; (4) information for authorized criminal law
enforcement purposes; (5) information required by subpoena, testimony or other
legal process (see Administrative Bulletin No. 133: “Subpoena Policy”); (6)
information that is authorized to be released to third parties by the written consent
of the affected employee (see Administrative Bulletin No. 431: “Reference
Checks and Release of Employee Information”); and (7) other information, only
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when reviewed and approved by County Counsel prior to release. [Ord. Code, §
25-4.404(c)].
4. Investigatory Records Compiled for Correctional or Law Enforcement Purposes
Records of complaints, preliminary inquiries to determine if a crime or violation
of law has been committed, full investigations, and memoranda “closing” an
investigation are generally considered to be exempt from disclosure.
Investigatory reports can include code enforcement activities. There are specific
statutory provisions relating to law enforcement agencies and what must be
disclosed and what must be withheld, so direct any questions in this regard to the
County Counsel’s Office. [Gov. Code, § 6254(f); Ord. Code, § 25-4.404(d)].
5. Examination Data
Test questions, scoring keys, and other examination data used to administer a
licensing, employment or academic examination may be exempt from disclosure.
[Gov. Code, § 6254(g)].
6. Real Estate Appraisals or Engineering Studies
Real estate appraisals and engineering studies relating to the acquisition of
property or to prospective construction contracts, until all of the property has been
acquired or all services under the contract have been provided, may be exempt
from disclosure. If an appraisal relates to eminent domain litigation, however,
check with the County Counsel’s Office regarding whether the writing is
disclosable. [Gov. Code, § 6254(h)].
7. Health Services Contracts
Certain Health Services contracts between the County and the State and writings
related to those contracts may be exempt, in whole or in part. [Gov. Code,
§ 6254(q), (t), (v), (w) and (y); Evid. Code, § 1040; and Gov. Code, § 6254.14].
8. Particular Statutory Exemptions
There also are a number of particular exemptions that are related to specific
situations, including agricultural information, health facilities, assessment records,
etc. Depending on the nature of the request, these exemptions may apply.
Note: Under the Contra Costa County Better Government Ordinance, no records may
be withheld on the basis that the public interest in non-disclosure “clearly outweighs”
the public interest in disclosure [Gov. Code, § 6255] unless the County Counsel has
reviewed the response and provided written approval to withhold the records on this
ground.
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B. Questions Regarding Disclosability. If you are uncertain about whether a writing may be
withheld from disclosure, consult with County Counsel. Do not disclose a writing if you
have questions regarding its disclosability until County Counsel renders advice, but make
sure to provide the requester with a timely letter concerning the status of the request, as
required by the Better Government Ordinance. [Ord. Code, § 25-4.604].
VI. HANDLING SENSITIVE WRITINGS
This section describes the procedures to be used in handling various types of sensitive writings.
A. Confidential Legal Writings
1. Security of Confidential Legal Writings. Each County department head is
responsible for providing for the security of all confidential legal writings. (See
Section I for definition of “Confidential Legal Writings.”)
a. Files.
i. Separate Files. Confidential legal writings should be kept in files
separate from files for other writings, whether these files are in
paper or electronic form. No writings other than confidential legal
writings are to be placed in files used for storage of confidential
legal writings.
ii. Files Relating to Litigation. Electronic and paper files for
confidential legal writings concerning threatened or pending
litigation should be separated from files for other confidential legal
writings.
iii. Limited Access. Access to electronic and paper files containing
confidential legal writings is to be limited to County staff with a
need to see the contents of the files.
b. Copying/Forwarding. Confidential legal writings should not be copied or
forwarded except as authorized by County Counsel. County staff should
not keep personal copies of confidential legal writings.
2. Distribution of Confidential Legal Writings. Contact the County Counsel’s Office
before distributing a confidential legal writing to anyone other than the designated
recipients.
3. Questions Regarding Confidential Legal Writings. If you are uncertain as to
whether a particular writing is a confidential legal writing, seek advice from the
County Counsel’s Office. The writing in question should be treated as
confidential until County Counsel resolves its status.
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B. Handling Other Exempt Writings
This subsection sets forth recommended procedures to be used in handling writings that
are exempt under the Public Records Act, but that are not confidential legal writings.
1. Storage of Other Exempt Writings. Exempt writings should be kept in electronic
or paper files separate from disclosable public records. No writings other than
exempt writings are to be placed in files used for storage of exempt writings.
2. Identification of Exempt Writings.
a. Documents. Exempt documents, whether in paper, electronic or other
formant, should be labeled or marked “EXEMPT” or “CONFIDENTIAL”
in bold, large type, so as to be easily distinguished from disclosable public
records.
b. Email. Exempt electronic communications, such as emails, should be
labeled as “EXEMPT” or “CONFIDENTIAL” in the subject and body of
the communication and maintained in secure, password protected
electronic storage.
C. Writings Sent to a Quorum of the Board of Supervisors or Other Policy Body
The Clerk of the Board of Supervisors should be provided with a copy of any writing that
is sent to or received by a quorum of the Board of Supervisors or other policy body. The
Clerk of the Board of Supervisors maintains a hard copy of these documents in a file that
is accessible to the public. [Ord. Code, § 25-4.402].
VII. DEPARTMENT POLICIES
Departments may, if they so desire, adopt implementing departmental policies on this matter, taking
these regulations into account. Such departmental policies are subject to review and approval by the
County Administrator’s Office before they are implemented. In preparing departmental policies, be
aware of the County’s obligations under Better Government Ordinance [Ord. Code, §§ 25-4.2 et seq.],
as well as the Public Records Act [Gov. Code, §§ 6250 et seq.]. If your department has an automatic
record destruction policy, writings subject to the Public Records Act should be preserved until a
reasonable period after the response is complete.
________________/s/____________________
David J. Twa
County Administrator
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Orig. Depts.: County Administrator’s Office
References: Administrative Bulletin No. 133: “Subpoena Policy”
Administrative Bulletin No. 431: “Reference Checks and Release of Employee Information”
California Government Code §§ 6250 et seq.
County Ordinance Code §§ 25-4.2-2 et seq.
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