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Home My WebLink AboutMINUTES - 11271984 - 1.52 L . CONTRA COSTA COUNTY 1 Zi b�✓ /i APPROPRIATION ADJUSTMENT (✓� T/C 2 7 ACCOUNT CODING I. DEPARTMENT OR ORGANIZATION UNIT: Auditor - Controller ORGANIZATION SUB-OBJECT 2. FIXED ASSET OBJECT OF EXPENSE OR FIXED ASSET ITEM NO. QUANTITY \ECREAS> INCREASE 1001 1019 Comp and S .D. I . Recoveries 1260. 00 1001 4951 Office Equip . and Furniture 1260. 00 APPROVED 3. EXPLANATION OF REQUEST AUDITOR-CONTROLLER To provide funds for purchase of computer printer and assesories as recommended per By: emu &L20A Date /U // attached correspondence by the Office Services Director , and approved by CAO ' s Office. COUNT AD NISTRATOR Internal Adjustment not effecting totals . By: Date/( / BOARD OF SUPERVISORS YES: SUP",iwry Pouvrl.F;:hhll. - Sci:�Lc c,DLd',ax,'L'cr!az _n NO; NOV 2 7 1984 On ` Lf [test: q, /i. �' ,�'.� ( -E ,'.:� 1�� 10/31/ s4 iii Batchelor, Clerk of the Board SIGNATURE TITLE DATE Supervisors and County APPROPRIATION A P00.5y63 dminist7rat9 - - ADJ. JOURNAL NO. y v SEE INSTRUCTIONS ON REVERSE SIDE eputy Clerk 00 120 Office of COUNTY AUDITOR — CONTROLLER Contra Costa County, Moriines, California Io: Marilyn Burke, Management Analyst r t „ County Administrator's Offic ^ - s ( �'• a inelle G. homoson FROM: M r T _ 4� Office Services Director SUBJECT: PC Request for Auditor-Controller October 26, 1984 We have no problem with the basic request for this equipment and software. As a general policy, however, we recommend against use of non-standard equipment where possible. We therefore recommend the following modified configuration using a standard IBM display and memory expansion. Since their other PC has the Okidata printer, it would be better to stay with the same one on both systems. They are already familiar with it and supplies would also be the same. 5160086 IBM PC/XT. . . . . . . . . . . . . . . . . . . . . . .$4,395.00 1504910 Color/Graphics Adapter. . . . . . . . . . 244 .00 - 5153001 IBM Color Display. . . . . . . . . . . . . . . 680.00 6024120 DOS 2.1. . . . . . . . . . . . . . . . . . . . . . . . . 65.00 1505200 Printer Adapter. . . . . . . . . . . . . . . . . 75.00 1515612 Printer Cable. . . . . . . . . . . . . . . . . . . 45.00 1501013 64/256KB Memory Expansion. . . . . . . .265.00 1501003 64KB Memory Kit - 3 @ $100. . . . . . 300.00 $6,069.00 Less 30% - 1,820.70 Total 4 ,348.30 Less Special Discount* - 500.00 IBM Grand Total $3,748.30 Printer Okidata 93P . . . . . . . . . . . . . . . . . . . . . . . . . . 650.00 -f- StandStand . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200.00 Sound enclosure. . . . . . . . . . . . . . . . . . . . . . . 220.00 i Power Surge Protector. . . . . . . . . . . . . . . . . . . . . 60.00 $4 ,878.30 Sales Tax 317.00 Shipping, etc. 50.00 Grand Total $5,245.30 *Special Discount of $500 for shipping before February 1, 1985. MGT:jr CC: im Webers Bob McClelland John Fallon 00 121 Office of COUNTY AUDITOR-CONTROLLER D Contra Costa County ^. Martinez, California OCT 2 3 1084 ! r; October 23, 1984 OFFICE SERVICES SEND/FILE TO: Phil Batchelor, County Administrator Attention: Marilyn Burke, Management Analyst FROM: Donald L. Bouchet, Auditor-Controller By: Jim Weber, Accounting Services Office r SUBJECT: Microcomputer ,f We request an exemption to the freeze to purchase an IBM-PC micro- computer. The price is estimated at $5,800.00 (proposed configuration is being finalized with Data Processing) . We will try to make arrangements for lease purchase. There are a number of applications lined up for this PC, but there is one in particular which we feel justifies the purchase: There are over 1,000 accounts (funds) in the County Treasury. Some of these become overdrawn from time to time during the course of the year. When this happens, it costs the General Fund lost interest income. These overdrafts are difficult to monitor manually on a daily basis, and even before the personnel freeze we did not have staff to track overdrafts effectively. During FY 1983-84 we were able to identify some of the more obvious overdrafts and bill $13,470 in interest charges. We feel that the PC will pay for itself within a year. Please call me at X-2184 if you have any questions. JW:mp 00 122 CONTRA COSTA COUNTY ' APPROPRIATION ADJUSTMENT T/C 2 7 CCOUNT CODING 1. DEPARTMENT OR ORGANIZATION UNIT: C ORGANIZATION SUB-OBJECT 2. FIXED ASSET OBJECT OF EXPENSE OR FIXED ASSET ITEM NO. QUANTITY `ECREAS� INCREASE 0063 4953 Autos $32,500..e 3400 4953 II $32,500.ee APPROVED 3. EXPLANATION OF REQUEST AUDITOR-CONTROLLER Purchase of five replacement autos used by By: W� Date !// /P the Building Inpsectors on a daily basis . COUNTY ADMINISTRATOR By: All 421 Date BOARD OF SUPERVISORS YES Su:•crci;na P..... NO: - 140V 2 71984 On Attest: Director of Bldg. Insp. 11/ 9/84 Phil Batchelor, Clerk of the Board 4• SIDNATUNE of Supervisors and County TITLE DATE AdministratorAPPROPRIATION A P00. O��? By ADJ. JOURNAL NO. Deputy Clerk SEE INSTRUCTIONS ON REVERSE SIDE 00 123 CONTRA COSTA COUNTY APPROPRIATION ADJUSTMENT T/C 27 I. DEPARTMENT OR ORGANIZATION UNIT: AccouNr coolNs COOPERATIVE EXTENSION'. T :f7 ORGANIZATION SUB-OBJECT 2. Y E}' 'ASSET <IECREASE> !NCREASE OBJECT OF EXPENSE OR FIXED ASSET ITEM NO: QUANTITY 0630 2260 Rents & Leases - Property 17 ,965 0630 2261 Occupancy Costs-Rntd Bldg 17 , 965 0630 2300 Transportation & Travel , 29400 0630 2301 Auto Mileage Employees I 25400 1 0630 2302 Use of County Equipment 1 300 0630 2303 Other travel employees I 300 APPROVED 3. EXPLANATION OF REQUEST AUDITOR-CONTROL ER We show deficits in various accounts . Simply By Date �I /�s/pL an appropriation adjustment . COUNTY ADMINISTRATOR By: Date BOARD OF SUPERVISORS G:�crc ii,r..P..wers.Pihde4 YES: $r'n:udrr,CdcL'caw,Tu:!zkCwr - NO: -- N O V 2 7 1984 On Attest: Phil Batchelor, Clerk of the Board 4. County Director 11/ 1 /8 4 of Supervisors a 91 County SIGNATURE TITLE DATE Administrator � APPROPRIATION A POQ b`73 By ADJ. JOURNAL NO. DeDtItV Clerk SEE INSTRUCTIONS ON REVERSE SIDE 00 124 _ CONTRA COSTA COUNTY ! APPROPRIATION ADJUSTMENT T/C 27 ACCOUNT COD]N6 I. DEPARTMENT OR ORGANIZATION UNIT: COUNTY ADMINISTRATOR (PLANT ACQUISITION) ORGANIZATION SUB-OBJECT 2. FIXED ASSET OBJECT OF EXPENSE OR FIXED ASSET ITEM NO. OUARTITT DECAEAS> INCREASE 4405 4204 834 COURT ST HVAC IMPS 10,000.00 4405 4190 COUNTYWIDE SIDEWALK RPRS 974.00 4405 4199 VARIOUS ALTERATIONS 10,974.00 APPROVED 3. EXPLANATION OF REQUEST AUDI TOR-CONTRO ER NOV 1 3 M TO TRANSFER FUNDS FOR DESIGN OF HVAC By: Date IMPROVEMENTS AT THE ASSESSOR'S OFFICE AND TO COVER LOWEST BID ESTIMATES ON THE COUNT K:ISTRATOR COUNTYWIDE SIDEWALK REPAIR PROJECT. By: I I t re Date BOARD OF SUPERVISORS S,pervi�ns Pnwcrs,Fah lcn, YES: SchrWer,McPcak,Turlakwn NO: NOV 2 7 198 On Attest: 4 Phil Batchelor, Clerk of the Board SIGNATURE TITLE DATE of Supervisors and ou ty APPROPRIATION A POO .S�OSR Administrati ADJ. JOURNAL NO. B SEE INSTRUCTIONS ON REVERSE SIDE Deputy Clerk 00 125 CONTRA COSTA COUNTY I S 2/ APPROPRIATION ADJUSTMENT C T/C 2 T ACCOUNT CODING I DEPARTMENT OR ORGANIZATION UNIT: PRIVATE INDUSTRY COUNCIL, BUDGET UNIT 0583 ORGANIZATION SUN-OBJECT 2. FIXED ASSET -bECREASE> INCREASE OBJECT OF EXPENSE ON FIXED ASSET ITEM 10. QUANTITY 5645 2310 Professional Services , II-B Summer Youth 8,155.00 5623 1011 Permanent Salaries 6,645.,0 1042 F.I.C.A. 465.00 1044 Retirement 630•.r 1060 Insurance 360.o0 1063 Unemployment Insurance 40.00 1070 Worker's Comp. 15•o0 5623 1013 emporary Salaries 4,000.00 2314 Contracted Temporary Help 4,000•ao APPROVED 3. EXPLANATION OF REQUEST AUDITOR-CONTROLLER 1) $8,155 approved by PIC for Administrative costs from $135,952 supplemental II-B Summer Youth allocation. By: Date 2) To adjust accounts to reflect current needs. No change COUNTY AD NISTRATOR to original budget BY: Date /(/5/ 3) 100% Federal funds. BOARD OF SUPERVISORS .SugerniA.as Pnvea,Fande;ti . YES: Sc!;rrf!a r,ALPa.:'x.l'nrla ksnn NO: NOV 2 7 19 4 On tttest: � 2/84 'hil Batchelor, Clerk of the Board 4. ' � '� �`� i'��, Executive n;T•Pp+,,,- ll/ SIGNATURE TITLE DATE f Supervisors and oun y ARTHUR C. MINER Ldministrator APPROPRIATION AA P00 y ADJ. JOURNAL 10. Deputy Clerk SEE INSTRUCTIONS ON REVERSE SIDE 00 126 CONTRA COSTA' COUNTY QfG l 7 Z/ APPROPRIATION ADJUSTMENT T/C 2 7 I. DEPARTMENT OR ORGANIIATION UNIT: ACCOUNT CODING PRIVATE INDUSTRY COUNCIL - BUDGET UNIT 0583 ORGANIZATION SUB-OBJECT 2. FIXED ASSET <,lECREASE> INCREASE OBJECT OF EXPENSE OA FIXED ASSET ITEM 10. QUANTITY 5634 2310 Professional Services $700.00 5634 4951 Fixed Assets - Dual Purpose Slide Projector 1 $700.00 Built-in screen and audio casette with sound/slide synchronizing system,remote control. APPROVED 3. EXPLANATION OF REQUEST AUDITOR-CONTROLLER 1) Purchase of Slide Projector for slide show presentations to business groups and organizations By: Date ��// as approved by the Marketing & Economic Development Committee and the Private Industry Council. COU PADMAISTRATOR 2) No change in original budget By: Date r� 3) 100% Federal Funds BOARD OF SUPERVISORS Super,i��rs P.iwcrs,ruhden, YES: S.hrud r,A1d'cuk,Tur:aksun NO: NOV 2 7 198 On Attest: Phil Batchelor, Clerk of the Board q Gf} � Executive Director 1 2 84 of Supervisors and oUf' ty SIGNATURE TITLE DATE Administrator L/ G ARTHUR C. MINER APPROPRIATION By ADJ. JOURNAL 10. Deputy Clerk SEE INSTRUCTIONS ON REVERSE SIDE 00 127 CONTRA COSTA COUNTY APPROrRIATIUN ADJUSTMENT T/C 2 7 ACCOUNT CODING I. DEPARTMENT OR ORGANIZATION UNIT: PUBLIC WORKS DEPARTMENT ORGANIZATION SUB-OBJECT 2. FIXED ASSET OBJECT OF EXPENSE OR FIXED ASSET ITEM NO. QUANTITY DECAEAS> INCREASE COUNTY DRNGE MTCE 0330 1085 PERMANENT COUNTY FORCE 176,300.00 0330 2310 PROF/SPEC SVC 176,300.00 PUBLIC WORKS (650) 4548 5021 OPER TRANSFER TO SALARIES 872,000.00 4549 / ( / ( 1 , 101 ,000.00 4550569,000.00\) `) J\ 569,000.00 4551 ) 1 ,558,000.00 4548 5022 OPER TRANSFER TO SERVICES 872,000.00 4549 1 , 101 ,000.00 4550 569,000.00 4551 1 ,558,000.00 APPROVED 3. EXPLANATION OF REQUEST AUDITO NTROLLER TO ADJUST BUDGET TO REFLECT CHANGE IN By: Date /G/�/ ACCOUNTING PROCEDURE — WORK AUTHORIZATIONS NOW CHARGED TO PROFESSIONAL SERVICES. COUNTY AD -, ADMINISTRATOR By:-1 �1 Dote BOARD OF SUPERVISORS Super-,k,,rs Puwcrs,Pandcn, YES: $chrwler,�1cYcak,Torbksutl NO: iV 0 V 2 ! 1Q 4 On JIR. %-&se JCLERK 4. _ 4X�UBLIC WORKS DIRECTOR 11/ 6/84 7 S ON ATUflE TITLE n DATE By: APPROPRIATION A POO ADJ. JOURNAL NO. (M 129 Rev. 7/77) SEE INSTRUCTIONS ON REVERSE SIDE 00 128 CONTRA COSTA COUNTY APPROPRIATION ADJUSTMENT 7/C P 7 I. DEPARTMENT OR ORGANIZATION UNIT: ACCOUNT CODING PUBLIC WORKS DEPARTMENT RGANIZATION SUB-OBJECT 2. FIXED ASSET <ECREAS> INCREASE OBJECT OF EXPENSE OR FIXED ASSET ITEM NO. QUANTITY FLOOD CONTROL DISTRICTS 7505 1085 ' PERMANENT COUNTY FORCE 15,000.00 7505 2310 PROF/SPEC SVC 15,000.00 7520 1085 ' PERMANENT COUNTY FORCE 253,000.00 7520 2310 PROF/SPEC SVC 253,000.00 7521 1085 PERMANENT COUNTY FORCE 30,000.00 7521 2310 PROF/SPEC SVC 30,000.00 7527 1085 ' PERMANENT COUNTY FORCE 1 ,000.00 7527 2310 PROF/SPEC SVC 1 ,000.00 7530 1085 PERMANENT COUNTY FORCE 10,000.00 7530 2310 PROF/SPEC SVC 10,000.00 7532 1085 = PERMANENT COUNTY FORCE 4,000.00 7532 2310 PROF/SPEC SVC 4,000.00 7550 1085 PERMANENT COUNTY FORCE 3,200.00 7550 2310 PROF/SPEC SVC 3,200.00 7551 1085 PERMANENT COUNTY FORCE 600.00 7551 2310 PROF/SPEC SVC 600.00 7560 1085 ' - PERMANENT COUNTY FORCE 8,000.00 7560 2310 PROF/SPEC SVC 8,000.00 7563 1085- PERMANENT COUNTY FORCE 5,000.00 7563 2310 PROF/SPEC SVC 5,000.00 PROVED 3. EXPLANATION OF REQUEST AITOR-,C OLLE ' NOV 0 6 1984 TO ADJUST BUDGET TO REFLECT CHANGE IN �y: Date / / ACCOUNTING PROCEDURE-WORK AUTHORIZATIONS NOW CHARGED TO PROFESSIONAL SERVICES. COUNTY DMIN STRATOR By: Date / BOARD OF SUPERVISORS Su;crvi»rs Pu4crs,Fshdcn, YES: SC6rcdca,McPejk,Tud.rkxW NO: NOV 2 7 1984 On / / \ttest: 4. PUBL I C WORKS DIRECTOR 1 V 6/84 'hil Batchelor, Clerk of the Board SIGNATURE TITLE DATE If Supervisors and County APPROPRIATION A P00 SGj \dministrator /� ADJ. JOURNAL NO. 3y (� �-/�— �O.LU� SEE INSTRUCTIONS ON REVERSE SIDE Deputy Clerk 00 129 I CONTRA COSTA COUNTY APPROPRIATION ADJUSTMENT } _T/C 2 7 ACCOUNT CODING 1. DEPARTMENT OR ORGANIZATION UNIT: PUBLIC WORKS (ROADS) ORGANIZATION SUB-OBJECT 2. FIXED ASSET OBJECT OF EXPENSE OR FIXED ASSET ITEM No. QUANTITY DECREAS> INCREASE 0672 3505 RETIRE LONG TERM DEBT 2,348.00 0672 3515 INTEREST-LONG TERM DEBT 2,274.00 0672 2310 PROFESSIONAL SERVICES 4,622.00 APPROVED 3. EXPLANATION OF REQUEST AUDITOR-CONTROLLER TO ADJUST FUNDS WITHIN ROAD MAINTENANCE TO ByDate 11/ /� ALLOW FOR REPAYMENT OF LOAN WITH CALIFORNIA ENERGY COMMISSION FOR INSTALLATION OF HIGH COUNTY ADM ISTRATOR PRESSURE SODIUM VAPOR LAMPS. By: r Date �Z/I/ BOARD OF SUPERVISORS YES: Supire isors Powers,rawen. _ vihllel¢r,Dtd'cak,T�rlcLsun NO: NOV 2 7 198 On Attest: LIC WORKS DIRECTOR 10/30/84 Phil Batchelor, Clerk of the Board i SIBNA E TITLE GATE 3f Supervisors and County APPROPRIATION _AR Q 0 gdministrator� J//J/ ADJ. JOURNAL NO. 3y �/(!L 1 SEE INSTRUCTIONS ON REVERSE SIDE Deputy Clerk 00 130