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HomeMy WebLinkAboutMINUTES - 02122019 - Board of SupervisorsCALENDAR FOR THE BOARD OF SUPERVISORS CONTRA COSTA COUNTY AND FOR SPECIAL DISTRICTS, AGENCIES, AND AUTHORITIES GOVERNED BY THE BOARD BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET MARTINEZ, CALIFORNIA 94553-1229 JOHN GIOIA, CHAIR, 1ST DISTRICT CANDACE ANDERSEN, VICE CHAIR, 2ND DISTRICT DIANE BURGIS, 3RD DISTRICT KAREN MITCHOFF, 4TH DISTRICT FEDERAL D. GLOVER, 5TH DISTRICT DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 335-1900 PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO (2) MINUTES. A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR. The Board of Supervisors respects your time, and every attempt is made to accurately estimate when an item may be heard by the Board. All times specified for items on the Board of Supervisors agenda are approximate. Items may be heard later than indicated depending on the business of the day. Your patience is appreciated. ANNOTATED AGENDA & MINUTES February 12, 2019            9:00 A.M. Convene and announce adjournment to closed session in Room 101. Closed Session A. CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code § 54957.6) 1. Agency Negotiators: David Twa and Richard Bolanos. Employee Organizations: Public Employees Union, Local 1; AFSCME Locals 512 and 2700; California Nurses Assn.; SEIU Locals 1021 and 2015; District Attorney Investigators’ Assn.; Deputy Sheriffs Assn.; United Prof. Firefighters I.A.F.F., Local 1230; Physicians’ & Dentists’ Org. of Contra Costa; Western Council of Engineers; United Chief Officers Assn.; Contra Costa County Defenders Assn.; Contra Costa County Deputy District Attorneys’ Assn.; Prof. & Tech. Engineers IFPTE, Local 21; and Teamsters Local 856. 2. Agency Negotiators: David Twa. Unrepresented Employees: All unrepresented employees. B. CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION (Gov. Code § 54956.9(d)(1)) Contra Costa County Flood Control and Water Conservation District v. Gary A. Eames, et al., Contra Costa County Superior Court Case No. C15-02052 1. Paul Cruciani and Peter Billeci v. County of Contra Costa, et al., Contra Costa County Superior Court Case No. MSN17-2091 2. C. CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Initiation of litigation pursuant to Gov. Code, § 54956.9(d)(4): one potential case. 9:30 A.M. Call to order and opening ceremonies. Inspirational Thought- "Nearly all men can stand adversity, but if you want to test a man's character, give him power." ~ Abraham Lincoln, 16th President of the United States Present: John Gioia, District I Supervisor; Candace Andersen, District II Supervisor; Diane Burgis, District III Supervisor; Karen Mitchoff, District IV Supervisor; Federal D. Glover, District V Supervisor Staff Present:David Twa, County Administrator CONSIDER CONSENT ITEMS (Items listed as C.1 through C.130 on the following agenda) – Items are subject to removal from Consent Calendar by request of any Supervisor or on request for discussion by a member of the public. Items removed from the Consent Calendar will be considered with the Discussion Items.   PRESENTATIONS (5 Minutes Each)   PRESENTATION to recognize the participation and generosity of Contra Costa County employees in the 2018 Counties Care Holiday Food Fight. (Larry Sly, Executive Director, Food Bank and Stacey Durocher, Executive Secretary, Human Resources Department)    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover PRESENTATION to recognize Choice in Aging on the occasion of their 70th anniversary. (Supervisor Mitchoff)    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover DISCUSSION ITEMS   D. 1 CONSIDER Consent Items previously removed.    There were no items removed from consent for discussion.   D. 2 PUBLIC COMMENT (2 Minutes/Speaker)    Janet Floyd, Mildred Floyd and Barbara Bellici, residents of Martinez, spoke on concerns of noise and nuisance activity including suspected homeless encampment and overweight vehicles using the roadway, of an adjacent property on Central Avenue in Martinez (correspondence attached).   D. 3 HEARING to consider an appeal of the Conservation and Development Director's determination on a reasonable accommodation request for relief from conditions of approval and zoning restrictions for a 2-lot subdivision at 78 Grandview Place, unincorporated Walnut Creek area (County File #MS06-0037). (Sean Tully, Department of Conservation and Development)       Appellant Mary Rose Dunne did not wish to speak, but submitted written materials (attached). CLOSED the hearing; ADOPTED staff recommendations, to include denial of reasonable accommodation request for Conditions of Approvals No. 25 and No. 48.   D. 4 CONSIDER accepting report on the twentieth anniversary of the Industrial Safety Ordinance. (Randy Sawyer, Chief Environmental Health and Hazardous Materials Officer)       Speakers: Shanelle Scales-Preston, office of Congressman Mark DeSaulnier (letter attached).    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D. 5 CONSIDER accepting a report from the Department of Conservation and Development on "Envision    D. 5 CONSIDER accepting a report from the Department of Conservation and Development on "Envision Contra Costa 2040," the effort to update to the Contra Costa County General Plan, Zoning Code, and Climate Action Plan. (John Kopchik, Maureen Toms, and Will Nelson, Department of Conservation and Development)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D. 6 REVIEW and APPROVE the Request for Proposal and Selection Process for Limited Commercial Cannabis Permits. (John Kopchik and Ruben Hernandez, Conservation and Development Department)       Speakers: Nate Landau, resident of Walnut Creek; Ashley Bargenquast, Tully & Weiss Attorneys at Law; Patrick Irion, resident of Pleasant Hill; Oscar Burrola, Jr., resident of Brentwood; Israel Martinez, resident of Brentwood; Matt Light.   HEARING to consider an appeal of the County Planning Commission’s decision to deny an appeal and uphold the decision of the County Zoning Administrator to approve a Wireless Facility Access Permit to establish a new Verizon Wireless cell site attached to an existing utility pole in the Danville Boulevard public right-of-way adjacent to 20 Francesca Way in the Alamo area of unincorporated Contra Costa County. (Aruna Bhat, Department of Conservation and Development) (Continued to February 26, 2019)    CONTINUED to 9:30 a.m February 26, 2019.   HEARING to consider an appeal of the County Planning Commission’s decision to deny an appeal and uphold the decision of the County Zoning Administrator to approve a Wireless Facilities Access Permit to establish a new Verizon Wireless cell site attached to an existing utility pole (to be replaced) in the public right-of-way near 1524 Alamo Way in the Alamo area of unincorporated Contra Costa County. (Aruna Bhat, Conservation and Development Department) (Continued to February 26, 2019)    CONTINUED to 9:30 a.m February 26, 2019.   HEARING to consider an appeal of the County Planning Commission’s (CPC) decision to approve a Wireless Access Permit (County File #WA17-0013) for the establishment of a Verizon Wireless telecommunications facility within a County right-of-way. The project involves installing a two-foot canister antenna and wooden pole extension atop an existing utility pole as well as the installation of ancillary equipment within an enclosure located at ground level. All project elements would be located within the Creekdale Road right-of-way. (Aruna Bhat, Conservation and Development Department) (Continued to February 26, 2019)    CONTINUED to 9:30 a.m February 26, 2019.   HEARING to consider an appeal of the County Planning Commission’s decision to deny an appeal and uphold the decision of the County Zoning Administrator to approve a Wireless Facilities Access Permit to establish a new Verizon Wireless cell site attached to an existing utility pole in the public right-of-way near 401 Horsetrail Court in the Alamo area of unincorporated Contra Costa County. (Aruna Bhat, Conservation and Development Department) (Continued to February 26, 2019)    CONTINUED to 9:30 a.m February 26, 2019.   HEARING to consider an appeal of the County Planning Commission’s decision to deny an appeal and uphold the decision of the County Zoning Administrator to approve a Wireless Facilities Access Permit to establish a new Verizon Wireless cell site attached to an existing utility pole in the public right-of-way near 1955 Meadow Road in the Walnut Creek area of unincorporated Contra Costa County. (Aruna Bhat, Conservation and Development Department) (Continued to February 26, 2019)    CONTINUED to 9:30 a.m February 26, 2019.   D. 12 CONSIDER reports of Board members.    There were no items reported today.   Closed Session    By unanimous vote of supervisors present, the Board authorized action in three separate matters: 1. The Board approved a final settlement agreement in the case of Cruciani, et. al. v. Contra Costa County , which authorizes certain change in the administration of the County's General Assistance Program; 2. The Board authorized appellate action in the case of Flood Control v. Eames; and 3. On behalf of the County and the Water Agency, the Board authorized the initiation of litigation to challenge a validation action filed by the Department of Water Resources regarding the State Water Project as part of the Board's commitment to preservation of the Delta.   ADJOURN in memory of Linda Locke retired Contra Costa County employee and Food Bank representative   CONSENT ITEMS   Road and Transportation   C. 1 ADOPT Traffic Resolution No. 2019/4482 to prohibit stopping, standing, or parking at all times on both sides of San Pablo Dam Road (Road No. 0961D), beginning at the eastern curbline of Castro Ranch Road (Road No. 1461) and extending southerly a distance of 2,400 feet, as recommended by the Public Works Director, El Sobrante area. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 2 ACCEPT the 2018 Semi-Annual Report of Real Estate Acquisition Acceptances dated July 1, 2018 through December 31, 2018, approved by the Public Works Director, as submitted, Brentwood, Byron, Clayton, Concord, Martinez and Pinole areas. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 3 ADOPT Resolution. No. 2019/33 approving and authorizing the Public Works Director, or designee, to submit a 2019/2020 Transportation Development Act grant application to the Metropolitan Transportation Commission in the total amount of $94,500 for fiscal year 2019/2020 for the Contra Costa County Active Transportation Plan, Countywide. (78% State Grant Funds, 20% Transportation Development Act Grant Funds and 2% Local Road Funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 4 APPROVE the Notice of Intention to Sell Real Property at Public Auction, identified as Assessor’s    C. 4 APPROVE the Notice of Intention to Sell Real Property at Public Auction, identified as Assessor’s Parcel Number 068-151-016, located at 2710 East Tregallas Road and collectively Assessor’s Parcel Numbers 067-283-010, 011, 012, and 013 located at 28, 30, and 34 Drake Street, and 2515 Lindberg Street, as recommended by the Public Works Director, Antioch area. (100% Contra Costa Transportation Authority)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 5 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Dynamic Dzyne Associates, Inc. d/b/a Substrate, Inc., effective February 12, 2019, to increase the payment limit by $55,000 to a new payment limit of $655,000, with no change to the original term May 1, 2018 to June 30, 2019, for construction management services for the Marsh Creek Road Bridge Replacement Project, Clayton area. (89% Federal Highway Bridge Program Funds and 11% Local Road Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 6 ADOPT Resolution No. 2019/43 approving and authorizing the Public Works Director, or designee, to submit a 2019/2020 Transportation Development Act grant application to the Metropolitan Transportation Commission in the amount of $100,000 for fiscal year 2019/2020 for the Oak Road Bikeway Project and take related actions under the California Environmental Quality Act, and AUTHORIZE the Public Works Director, or designee, to advertise the Project, Walnut Creek area. (60% Transportation Development Act Funds, 40% Local Road Funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 7 ADOPT Resolution No. 2019/44 approving and authorizing the Public Works Director, or designee, to submit a 2019/2020 Transportation Development Act grant application to the Metropolitan Transportation Commission in the amount of $100,000 for fiscal year 2019/2020 for the 7th Street Crosswalk Improvements Project and take related actions under the California Environmental Quality Act, and AUTHORIZE the Public Works Director, or designee, to advertise the Project, Rodeo area. (67% Local Road Funds and 33% Transportation Development Act Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Engineering Services   C. 8 ADOPT Resolution No. 2019/41 to correct the bond number on Resolution No. 2019/16 for development permit DP07-03029, for a project being developed by 44 Mountain View Management, LLC, as recommended by the Public Works Director, Martinez area. (100% Developer Fees)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Special Districts & County Airports   C. 9 As the governing body of the Contra Costa County Flood Control and Water Conservation District,   C. 9 As the governing body of the Contra Costa County Flood Control and Water Conservation District, APPROVE and AUTHORIZE the Chief Engineer, or designee, to execute on behalf of the County, a License Agreement with Saint Mary’s College of California for rain gauge monitoring, Moraga area. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 10 APPROVE and AUTHORIZE the Director of Airports, or designee to write off the uncollectable outstanding balance of former hangar and tie-down tenant, Walter Lyall, in the amount of $1,054. (100% Airport Enterprise Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Claims, Collections & Litigation   C. 11 DENY claims filed by JoAnne Angelo, Unborn Doe, through guardian Marisol Solis, Lindy Thelxi Hernandez, through Hazel Ortiz Dubon, Hannah Royal, by Guardian ad Litem, Melody Royal, and Marisol Solis.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Honors & Proclamations   C. 12 ADOPT Resolution No. 2019/40 recognizing The Olsen Team as the Moraga 2018 Business of the Year, as recommended by Supervisor Andersen.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 13 ADOPT Resolution 2019/42 recognizing the Moraga Citizen's Network as the 2018 Non-Profit Organization, as recommended by Supervisor Andersen.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 14 ADOPT Resolution No. 2019/48 to recognize the participation and generosity of County employees in the 2018 Counties Care Holiday Food Fight, as recommended by the County Administrator.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 15 ADOPT Resolution No. 2019/50 recognizing Choice in Aging’s 70th Anniversary, as recommended by Supervisor Mitchoff.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Ordinances   C. 16 INTRODUCE Ordinance No. 2019-03 to authorize the appointment of up to five alternate members    C. 16 INTRODUCE Ordinance No. 2019-03 to authorize the appointment of up to five alternate members to the Contra Costa County Assessment Appeals Board, WAIVE reading, and FIX February 26, 2019 for adoption, as recommended by the County Administrator.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 17 INTRODUCE Ordinance No. 2019-04 designating 2004 Freightliner FL60, 1996 Freightliner FL60, 1992 Ford F-E350 Flatbed Truck, 2006 Ford F650, three 2018 Ford Interceptor utility vehicles and two 2018 Ford Edges as Hazardous Materials Emergency Response Team Vehicles; WAIVE reading; and FIX February 26, 2019 for adoption, as recommended by the Health Services Director.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Appointments & Resignations   C. 18 REAPPOINT Joey Smith to the District 1 seat of the Commission for Women, as recommended by Supervisor Gioia.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 19 APPOINT Monisha Merchant to the Private/Non-profit Sector 4 seat on the Economic Opportunity Council, as recommended by the Employment and Human Services Director.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 20 APPOINT William Nelson to the Appointee 4 Seat on the Alamo Police Services Advisory Committee for a two-year term with an expiration date of December 31, 2020, as recommended by Supervisor Andersen.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 21 ACCEPT the resignation of Jessica Thomas, DECLARE a vacancy in Local Committee Walnut Creek seat, DIRECT the Clerk of the Board to post the vacancy, as recommended by the Employment and Human Services Department Director.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 22 ACCEPT the resignation of Barbara Pendergrass, DECLARE a vacancy in El Sobrante Municipal Advisory Council, DIRECT the Clerk of the Board to post the vacancy as recommended by Supervisor Gioia.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 23 APPOINT Fran Biderman, Alvaro Fuentes, Samuel Houston, Melody Howe Weintraub, Terry Koehne, Mariana Moore, Mark Orcutt, Andres Orozco, and Ali Saidi to At Large seats on the 2020 Census Complete Count Steering Committee, as recommended by the Internal Operations Committee.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 24 APPOINT Branin Cook as the Oakley Local Committee Seat on the Advisory Council on Aging, for a term ending September 30, 2019, as recommended by the Employment and Human Services Director. (No Fiscal Impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 25 APPROVE the medical staff appointments and reappointments, additional privileges, advancements, and voluntary resignations as recommend by the Medical Staff Executive Committee and by the Health Services Director. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 26 APPOINT Gabriel Quinto, El Cerrito Council Member, and David Hudson, San Ramon Council Member, to City Seat #1 and City Seat #1 Alternate, respectively, on the Hazardous Materials Commission for terms ending on December 31, 2022.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 27 APPOINT the following individuals to Supervisorial District seats on the 2020 Census Complete Count Steering Committee, as recommended by Supervisor Burgis: District I: Lina Velasco; District II: Aparna Madireddi; District III: Linda Soliven; District IV: Lauren Babb; and District V: Lynn Reichard-Enea.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 28 APPOINT the individuals to the El Sobrante, Kensington and North Richmond Municipal Advisory Councils, as recommended by Supervisor Gioia.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 29 APPOINT Dayanna Macias-Carlos, Hannah Brown, Juliana King Hynes, and Deborah Cowans to At Large seats on the Commission for Women, as recommended by the County Administrator.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Appropriation Adjustments   C. 30 APPROVE Appropriation Adjustment No. 5040 authorizing the transfer of salary and benefit appropriations between the Aging and Adult Services Bureau and the Administrative Services Bureau to reflect the transfer of four full-time positions engaged in Volunteer & Emergency activities, in the Employment and Human Services Department.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 31 County Administrator's Office of Reentry & Justice (1217): APPROVE Appropriation and Revenue    C. 31 County Administrator's Office of Reentry & Justice (1217): APPROVE Appropriation and Revenue Adjustment No.5052 increasing fiscal year 2018/19 revenue and appropriations in the Office of Reentry & Justice (1217) in the amount of $53,626 to reflect anticipated revenue and expenditures associated with the Youth Justice Initiative project. (100% Federal)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 32 APPROVE Appropriation and Revenue Adjustment No. 5041 increasing appropriations for capital projects, capital equipment, and reallocating budget revenues and expenditures to reflect appropriate categories in fiscal year 2018/2019 in the Health Services Department. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Intergovernmental Relations   C. 33 APPROVE and AUTHORIZE MCE, a clean energy provider, to identify the County as a partner in its Low-Income Electric Vehicle Rebate Program, as recommended by the Conservation and Development Director. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Personnel Actions   C. 34 ADOPT Position Adjustment Resolution No. 22419 to add two Social Worker (represented) positions and cancel two vacant Social Service Employment Placement Counselor (represented) positions in the Employment and Human Services Department, Adult and Aging Services, Whole Person Care Program. (100% State revenue)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 35 ADOPT Position Adjustment Resolution No. 22405 to add one Victim/Witness Assistance Program Specialist (represented) in the District Attorney's Office. (100% State, Cal OES Human Trafficking Program)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 36 ADOPT Position Adjustment Resolution No. 22399 to cancel one Administrative Services Assistant III (represented) position in the Employment and Human Services Department, Administrative Services Bureau. (Cost Neutral)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 37 ADOPT Position Adjustment Resolution No. 22415 to add one Child Support Supervisor (represented) position and cancel one vacant Child Support Assistant Supervisor (represented) position in the Department of Child Support Services. (34% State, 66% Federal)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 38 ADOPT Position Adjustment Resolution No. 22425 to decrease the hours of one vacant Clerk - Senior Level (represented) from part-time 32/40 to part-time 24/40 and increase the position hours of another vacant Clerk - Senior Level position from part-time 32/40 to full-time in the Health Services Department. (Cost neutral)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 39 ADOPT Position Adjustment Resolution No. 22403 to retitle the classification of Veterans Service Branch Office Manager (represented) to Veterans Service Manager (represented); reallocate on the salary schedule; establish the classification of Veterans Service Representative II (represented); and retitle Veterans Service Representative (represented) to Veterans Service Representative I in the Veterans Service Department. (100% County General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 40 ADOPT Position Adjustment Resolution No. 22408 to add one Administrative Services Assistant II (represented) position in the Probation Department. (Cost Savings)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 41 ADOPT Position Adjustment Resolution No. 22418 to reassign four positions and incumbents (represented) from Department 0503 (Aging and Adult Services Bureau) to Department 0501 (Administrative Services Bureau) in the Employment and Human Services Department, effective March 1, 2019. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 42 ADOPT Position Adjustment Resolution No. 22426 to add eight full-time positions (represented) and cancel five vacant full-time positions (represented) in the Whole Person Care / Community Connect program of the Health Services Department. (Cost savings)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 43 ADOPT Position Adjustment Resolution No. 22414 to increase the hours of one Board of Supervisors Assistant-Specialist (unrepresented) position from part-time (16/40) to part time (20/40) and decrease the hours of one Board of Supervisors Assistant-General Secretary (unrepresented) from part-time (24/40) to part-time (20/40) in the District II Supervisor's Office. (Cost neutral)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 44 ADOPT Position Adjustment Resolution No. 22427 to add one Nutrition Assistant position (represented) and cancel one vacant part-time (30/40) Public Health Nutritionist position (represented) in the Health Services Department. (100% State WIC funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 45 ADOPT Position Adjustment Resolution No. 22422 to add one part-time (32/40) Secretary-Journey Level (represented) position and cancel one part-time Administrative Analyst (represented) position in the County Administrator's Office, Contra Costa Television Division. (Cost Savings)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 46 ADOPT Resolution No. 2019/51 to grant an exemption to Contra Costa County Salary Regulations Section 4.1, and adjust the salary step of the incumbent in the classification of Senior Deputy District Attorney - Exempt, position number 3524, from step four to step five of salary range ($13,615.54 - $16,549.78) effective at date of promotion, January 1, 2019, as requested by the District Attorney. (100% General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Leases   C. 47 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a lease amendment with Autumn Wood 1, LP, Pinewood Condominiums, LP, and Vaca Villa Apartments, LP, to extend for four years the lease of approximately 1,925 square feet of office space located at 2151 Salvio Street, Concord, at the initial annual rate of $55,200 for the first year with annual increases thereafter. (100% General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Grants & Contracts   APPROVE and AUTHORIZE execution of agreements between the County and the following agencies for receipt of fund and/or services:   C. 48 APPROVE and AUTHORIZE the Agricultural Commissioner, or designee, to execute a Memorandum of Understanding, Seed Subvention FY 18/19, with the California Department of Food and Agriculture to pay County an amount not to exceed $100 to enforce California seed marketing and labeling law requirements for the period July 1, 2018 through June 30, 2019. (No County match)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 49 APPROVE and AUTHORIZE the Agricultural Commissioner, or designee, to execute an agreement containing modified indemnification language with East Bay Regional Park District for the County to be reimbursed for Noxious Weed Services in an amount not to exceed $40,000, for the period January 1, 2019 through December 31, 2020. (No County match)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 50 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with the City of Concord, to increase the amount payable to the County by $67,284 to a new amount not to exceed $128,514 and to extend the termination date from June 30, 2018 to June 30, 2019, for the Coordinated Outreach, Referral and Engagement Program, which provides homeless outreach services to Concord and Walnut Creek. (No County match)         AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 51 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to apply for and accept grant funding in an amount not to exceed $463,800 from the California Workforce Development Board and Employment Development Department, to support and participate in the Regional Workforce Innovation and Opportunity Act Plan implementation, for the period April 1, 2019 through September 30, 2020. (100% Federal, No County match)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 52 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with California Business, Consumer Services and Housing Agency to pay the County an amount not to exceed $7,196,771 for the Contra Costa County Continuum of Care Program to expand and improve the homeless crisis response system for unsheltered individuals and families for the period January 9, 2019 through October 31, 2021. (No County match)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 53 APPROVE and AUTHORIZE the Agricultural Commissioner, or designee, to execute an agreement with the California Department of Food and Agriculture (CDFA) in an amount not to exceed $9,431 for reimbursement of services for the Bee Safe Program, for the period November 15, 2018 through June 30, 2019. (100% State, No County Match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 54 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to apply for and accept funding from the U.S. Department of Health and Human Services, Administration for Children and Families, in an amount not to exceed $62,754 for Early Head Start supplemental funding for the period January 1, 2019 through December 31, 2019. (20% County in-kind match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 55 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to apply for and accept funding from the U.S. Department of Health and Human Services, Administration for Children and Families, in an amount not to exceed $290,745 for Head Start supplemental funding for the period January 1, 2019 through December 31, 2019. (20% County in-kind match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 56 ADOPT Resolution No. 2019/29 authorizing the Conservation and Development Director, or designee, to apply for and accept loan funds from the State of California's No Place Like Home Program /Noncompetitive Allocation in an amount not to exceed $2,231,574 to fund a portion of affordable permanent supportive housing projects for persons with a serious mental illness who are homeless, chronically homeless or at-risk of chronic homelessness, as recommended by the Conservation and Development Director. (100% State funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover APPROVE and AUTHORIZE execution of agreement between the County and the following parties as APPROVE and AUTHORIZE execution of agreement between the County and the following parties as noted for the purchase of equipment and/or services:   C. 57 APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a Software and Services Agreement Amendment with Granicus, Inc., to increase the payment limit by $75,000 to a new payment limit of $150,000, and extend the expiration date of the contract from July 31, 2019 to December 31, 2023, for the implementation of updated software and additional years of hosting and licensing. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 58 APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute a contract amendment with CSI Telecommunications, Inc., effective January 22, 2019, to extend the term from January 31, 2019 through January 31, 2021 and increase the payment limit by $220,000 to a new payment limit of $1,080,000 for continued Federal Communications Commission radio licensing and microwave frequency coordination, as needed by the Department of Information Technology. (100% User fees)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 59 APPROVE and AUTHORIZE the County Counsel, or designee, to execute a contract with Baker & O'Brien, Inc., in an amount not to exceed $700,000 to provide refining industry analyses in connection with refinery property tax appeals, for the period January 1 through December 31, 2019. (100% General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 60 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute an Interagency Agreement with the City of Richmond Workforce Development Board, in an amount not to exceed $50,000 to provide workforce development staff training and professional development for the period February 1, 2019 through January 31, 2020. (100% Federal)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 61 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Accurate Poly Coatings in an amount not to exceed $2,000,000 for on-call polyurea coating installation and maintenance for the period February 1, 2019 through January 31, 2022, Countywide. (100% County General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 62 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Charles Kopp Inc. d/b/a Continental Electric, in an amount not to exceed $1,300,000 for traffic signal, street lighting and general electrical maintenance for the period February 1, 2019 through January 31, 2022, Countywide. (100% County General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 63 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with DC    C. 63 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with DC Electrical Group, Inc., in an amount not to exceed $400,000 for general electrical, airport electrical and lighting maintenance, for the period April 1, 2019 through January 31, 2022, Countywide. (100% General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 64 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Diablo Boiler & Steam Inc., in an amount not to exceed $1,500,000 to provide boiler service maintenance for the period February 1, 2019 through January 31 2022, Countywide. (100% General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 65 APPROVE and AUTHORIZE the Conservation and Development Director or designee to execute, on behalf of the County, a tolling agreement with GTE MobilNet of California Limited Partnership (dba Verizon Wireless) to extend the time to act on wireless access permit application for a facility to be within the County right-of-way near 279 Smith Road in the Alamo area. (100% Applicant fees)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 66 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a purchase order amendment with Dugmore & Duncan of California, Inc., to increase the payment limit by $253,000 to a new payment limit of $350,000 and extend the term from July 31, 2019 to June 30, 2020 for Sargent lock equipment and hardware, Countywide. (100% County General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 67 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with St Francis Electric, LLC in an amount not to exceed $500,000 to provide airport electrical, traffic signal, and inductive loop maintenance service, for the period June 1, 2019 through May 31, 2022, Countywide. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 68 APPROVE and AUTHORIZE the Clerk-Recorder, or designee, to execute a contract amendment with SOE Software Corporation (dba Scytl), to extend the term from December 31, 2018 through December 31, 2020 and increase the payment limit by $150,000 to a new payment limit of $390,000, for continued web hosting and Election Night reporting. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 69 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Language Line Services, Inc., effective September 1, 2018, to increase the payment limit by $1,500,000 to a new payment limit of $5,400,000 to provide additional over the phone interpreting and translation services with no change in the term of May 1, 2015 through April 30, 2020. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 70 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Pleasanton Physical Therapy Services Inc. (dba Back on Track Physical Therapy), in an amount not to exceed $750,000 to provide physical therapy services for Contra Costa Health Plan members for the period February 1, 2019 through January 31, 2021. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 71 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Michael P. Sherman, M.D., Ph.D., A Medical Corporation (dba Contra Costa Oncology), in an amount not to exceed $2,000,000 to provide oncology services to Contra Costa Health Plan members for the period February 1, 2019 through January 31, 2021. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 72 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Noel T.D. Chiu, M.D., A Medical Corporation (dba Diablo Dermatology), in an amount not to exceed $900,000 to provide dermatology services for Contra Costa Health Plan members for the period February 1, 2019 through January 31, 2021. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 73 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Leena Ray, M.D., in an amount not to exceed $150,000 to provide nephrology services at Contra Costa Regional Medical Center and Health Centers for the period February 1, 2019 through January 31, 2020. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 74 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Jaison James, M.D, in an amount not to exceed $880,000 to provide orthopedic services at Contra Costa Regional Medical Center and Health Centers for the period February 1, 2019 through January 31, 2020. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 75 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Peyman Keyashian, M.D., in an amount not to exceed $565,000 to provide anesthesia services at Contra Costa Regional Medical Center and Health Centers for the period February 1, 2019 through January 31, 2020. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 76 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Edward Y. Tang, M.D., Inc., in an amount not to exceed $440,000 to provide orthopedic services for Contra Costa Regional Medical Center and Health Centers, for the period March 1, 2019 through February 29, 2020. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 77 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Rawel Randhawa, M.D., in an amount not to exceed $136,000 to provide gastroenterology services for Contra Costa Regional Medical Center and Health Centers for the period March 1, 2019 through February 28, 2021. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 78 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with James Pak, M.D., Inc., in an amount not to exceed $155,000 to provide anesthesiology services to Contra Costa Regional Medical Center and Health Center patients for the period March 1, 2019 through February 29, 2020. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 79 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Eisen Environmental and Construction Services in an amount not to exceed $1,000,000 to provide abatement and restoration services, for the period February 1, 2019 through January 31, 2022, Countywide. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 80 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Thor Doors and Construction Inc. in an amount not to exceed $800,000 to provide commercial door and power gate service and maintenance, for the period March 1, 2019 through February 29, 2022, Countywide. (100% General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 81 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Waterproofing Associates, Inc. to increase the payment limit by $2,500,000 to a new payment limit of $3,500,000 with no change to the original term February 1, 2018 through January 31, 2021, to provide building waterproofing services, Countywide. (100% General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 82 APPROVE and AUTHORIZE an increase in the payment limit for the contract between the Probation Department and Behavioral Interventions (B.I.), Incorporated, dated February 1, 2018 in the amount of $40,000 from $175,000 to a new contract payment limit of $215,000 to provide electronic monitoring services and equipment, with no extension in the term of the agreement. (100% County General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 83 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Liam Keating, M.D., in an amount not to exceed $404,000 to provide otolaryngology services at Contra Costa Regional Medical Center and Health Centers for the period March 1, 2019 through February 29, 2020. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 84 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract containing mutual indemnification with St. Helena Hospital in an amount not to exceed $75,000 to provide inpatient psychiatric hospital services for the period October 1, 2018 through June 30, 2019. (100% Mental Health Realignment)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 85 APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a contract amendment with McHale's Environmental Insulations, Inc., to increase the payment limit by $205,000 to a new payment limit of $300,000 to provide additional home weatherization services to low income County residents through the Department’s Weatherization Program, with no change to the original term of July 1, 2018 through December 31, 2020. (100% State and federal funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 86 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Social Service Staffing & Recruiting, Inc. effective February 1, 2019 to increase the payment limit by $710,000 for a new payment limit of $1,350,000 for additional and increased services by qualified temporary social workers for clients of Children and Family Services Program and Aging and Adult Services, with no change to the original term ending June 30, 2019. (10% County; 45% State; 45% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 87 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with RG Hernandez, LLC in an amount not to exceed $115,880 to provide consultation and technical assistance for third party revenues, costs and claims, for the period February 1, 2019 through January 31, 2020. (100% Third Party Reimbursement)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 88 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Community Violence Solutions, a non-profit corporation, to increase the payment limit by $20,289 to a new payment limit of $194,598, for the provision of services to victims of human trafficking in Contra Costa County, with no change to the term ending March 31, 2019. (100% Federal)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 89 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Suraj M. Cherry, M.D., in an amount not to exceed $500,000 to provide ophthalmology service to Contra Costa Health Plan members for the period March 1, 2019 through February 28, 2021. (100% Contra Costa Health Plan Enterprise Fund II)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 90 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with    C. 90 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with 1125 Sir Francis Drake Boulevard Operating Company, LLC (DBA Kentfield Hospital), in an amount not to exceed $4,000,000 to provide long term acute care hospital services for Contra Costa Health Plan members for the period February 1, 2019 through January 31, 2020. (100% Contra Costa Health Plan Enterprise Fund II)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 91 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Steven Cloutier (dba Alhambra Valley Counseling Associates), in an amount not to exceed $350,000 to provide outpatient psychotherapy services to Contra Costa Health Plan members for the period March 1, 2019 through February 28, 2021. (100% Contra Costa Health Plan Enterprise Fund II)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 92 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with John Patrick Leonard Kirby (dba River Counseling Center), in an amount not to exceed $200,000 to provide outpatient psychotherapy services for Contra Costa Health Plan members for the period March 1, 2019 through February 28, 2021. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 93 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute an inter-agency agreement amendment with Mount Diablo Unified School District to change the term from October 1, 2018 through September 30, 2019 to a new term of July 1, 2018 through June 30, 2019. (100% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 94 APPROVE and AUTHORIZE the Auditor-Controller, or designee, to pay the amount of $149,869 to the Bay Area Stormwater Management Agencies Association for services provided to the Contra Costa Clean Water Program, during the period July 1, 2017 to June 30, 2018. (100% Contra Costa Clean Water Program Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 95 APPROVE and AUTHORIZE the Purchasing Agent, to execute, on behalf of the Health Services Director, a purchase order amendment with Grainger International, Inc., to increase the payment limit by $60,000 to a new payment limit of $159,000 for the purchase of miscellaneous hardware as required by the Contra Costa Regional Medical Center and Health Centers with no change in the original term of July 1, 2017 through June 30, 2019. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 96 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order amendment with Performance Health Supply, Inc., to increase the payment limit by $100,000 to a new payment limit of $400,000 for the purchase of specialized rehabilitation equipment and supplies for Contra Costa Regional Medical Center and Health Centers, with no change in the original term of December 1, 2016 through November 30, 2019. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 97 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract containing modified indemnification language with Garda CL West, Inc., in an amount not to exceed $26,000 to provide armored transport services to the Contra Costa Health Services Department for the period from February 1, 2019 through January 31, 2020. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 98 APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Health Services Department, to purchase transportation vouchers in an amount not to exceed $33,433 to be used to provide transportation to appointments for homeless patients served by the Health Care for the Homeless Program for the period February 1, 2019 through January 31, 2020. (100% Federal funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 99 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Firm Revenue Cycle Management Services, Inc. in an amount not to exceed $150,000 for billing services to process out-of-state Medicaid Claims for the period February 1, 2019 through January 31, 2020. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.100 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order amendment with Medline Industries, Inc., to increase the payment limit by $6,000,000 to a new total payment limit of $33,000,000 for medical and non-medical supplies at Contra Costa Regional Medical Center and Health Centers with no change in the original term of June 27, 2016 through June 26, 2019. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.101 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order with Sanofi Pasteur, Inc., in an amount not to exceed $375,000 for the purchase of vaccines and injectable medications at the Contra Costa Regional Medical Center and Health Centers for the period January 1, 2019 through December 31, 2019. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.102 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract containing modified indemnification language with John Muir Health, in an amount not to exceed $50,000 to provide laboratory testing services for Contra Costa Regional Medical Center and Contra Costa Health Centers for the period January 1, 2019 through December 31, 2021. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.103 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services    C.103 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order with Reliance Whole Sale, Inc., in the amount of $425,000 for intravenous and pharmaceutical drugs and supplies to be used at the Contra Costa Regional Medical Center and Health Centers for the period January 1, 2019 through December 31, 2019. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.104 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order with Biomerieux Inc., in an amount not to exceed $198,000 for the purchase of reagents and supplies needed for the Vitek II for the Contra Costa Regional Medical Center and Health Centers Clinical Laboratory for the period January 1, 2019 through December 31, 2019. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.105 APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Health Services Director, to execute a purchase order with Stryker Corporation, in an amount not to exceed $2,900,000 for the purchase of orthopedic products and other medical supplies for the Operating Room at the Contra Costa Regional Medical Center for the period January 1, 2019 through December 31, 2020. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.106 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Care Review Resources, Inc. in an amount not to exceed $300,000 to provide health care consulting, technical assistance and chart review services for Contra Costa Regional Medical Center and Health Centers for the period March 1, 2019 through February 29, 2020. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.107 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order amendment with Bio-Rad Laboratories, Inc., to increase the payment limit by $100,000 for a new payment limit of $470,000 for the purchase of reagents and supplies for the D-100 Hemoglobin Testing System at Contra Costa Regional Medical Center with no change in the term of July 1, 2017 through June 30, 2022. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.108 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order with Lifenet Health, in an amount not to exceed $160,000 for the purchase of medical supplies, instruments, and allografts for the Contra Costa Regional Medical Center for the period January 1, 2019 through December 31, 2020. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.109 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services    C.109 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order with GCX Corporation, in an amount not to exceed $189,000 for the purchase of Health Care Interpreter Network computers, monitors, and wall mounting supplies at the Contra Costa Regional Medical Center for the period January 1, 2019 through December 31, 2021. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.110 APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Health Services Director, to execute a purchase order with Groupware Technology, Inc., in an amount not to exceed $149,665 for the purchase of Cisco hardware, software, and support services for the period February 15, 2019 through February 14, 2022. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.111 APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to enter into a contract with Admin, Inc., in an amount not to exceed $197,094 for management support services for the period March 1, 2019 to February 28, 2021. (100% General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other Actions   C.112 ADOPT Resolution No. 2019/7 authorizing the issuance and sale of "Martinez Unified School District General Obligation Bonds, Election of 2016, Series 2019" in an amount not to exceed $30,000,000 by the Martinez Unified School District on its own behalf pursuant to Sections 15140 and 15146 of the Education Code, as permitted by Section 53508.7(c) of the Government Code, as recommended by the County Administrator. (No County fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.113 ACCEPT the Contra Costa County Fish and Wildlife Committee 2018 Annual Report, as recommended by the Fish and Wildlife Committee.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.114 ADOPT Resolution No. 2019/34 in support of establishing a statewide commission on recycling markets, as recommended by the Conservation and Development Director. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.115 APPROVE clarification of Board action of January 15, 2019, (C.80) which authorized the Health Services Director to execute an amendment with the Regents of the University of California, on behalf of the University of California San Francisco, for additional physicians to provide to provide remote neurology and consultation services, to reflect an amendment effective date of December 1, 2018 instead of December 31, 2018.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.116 APPROVE amended Conflict of Interest Code for the Public Works Department, including the list of designated positions as recommended by the County Counsel.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.117 ACCEPT the 2018 In-Home Supportive Services Public Authority Advisory Committee Report, as recommended by the Employment and Human Services Department Director.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.118 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to submit the Contra Costa County Area Agency on Aging 2018-2019 Area Plan Update to the California Department on Aging and AUTHORIZE the Chair, Board of Supervisors to sign the Transmittal Letter. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.119 ACCEPT the 2018 Contra Costa County Sustainability Commission Annual Report and 2019 Work Plan, as recommended by the Sustainability Commission.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.120 APPROVE amended Conflict of Interest Code for the West County Wastewater District, including the list of designated positions as recommended by County Counsel.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.121 APPROVE the Remodeling for the Defender Juvenile Unit, 2020 North Broadway Project with an estimated cost of $1,091,000 and take related actions under the California Environmental Quality Act. Walnut Creek area. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.122 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to seek reimbursement from the California Department of Education in an amount not to exceed $68,353 to maintain Child Days of Enrollment during emergency closures at 22 childcare centers during July 1, 2018 through June 30, 2019. (No County match)      C.123 ACKNOWLEDGE termination from Mark N. Isaacs, M.D., Inc. (dba Vein Specialists of Northern California), terminating his contract for provision of phlebology services for Contra Costa Health Plan members effective end of business on February 8, 2019. (100% Contra Costa Enterprise Fund II)      C.124 APPROVE the list of providers recommended by Contra Costa Health Plan's Peer Review and Credentialing Committee and by the Health Services Director, as required by the State Departments of Health Care Services and Managed Health Care, and the Centers for Medicare and Medicaid Services. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.125 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract cancellation with S/T Health Group Consulting, Inc., for the provision of Price Verification Recovery Audit - 340 B Compliance Audit effective close of business on February 1, 2019. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.126 APPROVE and AUTHORIZE the Auditor-Controller, or designee, to pay the San Ramon Valley Fire Protection District $33,000 for EMS Fire First Responder medical equipment, medical supplies and EMS training to the San Ramon Valley Fire Protection District. (100% Measure H Funds, CSA EM-1, Zone A)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.127 APPROVE clarification of Board action of December 4, 2018 (Item C.89), which authorized the Purchasing Agent to execute a purchase order with Sam Clar Office Furniture, Inc., in the amount of $161,598 for the purchase of new ergonomic furniture for the Pharmacy at Contra Costa Regional Medical Center, to reflect the correct payment limit of $161,735. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.128 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with San Francisco State University, to provide supervised field instruction to nursing students at Contra Costa Regional Medical Center and Health Centers for the period April 1, 2019 through March 31, 2023. (Nonfinancial agreement)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.129 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Samuel Merritt University to provide supervised field instruction in the County’s Public Health Division to nursing, occupational or physical therapy students for the period April 1, 2019 through March 31, 2022. (Nonfinancial agreement)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.130 APPROVE clarification of Board action of October 23, 2018 (Item C.71), which authorized the Purchasing Agent to execute a purchase order with Sysco San Francisco, Inc., in the amount of $950,000 for the purchase of food and paper supplies for the period November 1, 2018 through October 31, 2019, to reflect other purchasable items such as unclassified kitchen supplies and hardware for Contra Costa Regional Medical Center. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover   GENERAL INFORMATION GENERAL INFORMATION The Board meets in all its capacities pursuant to Ordinance Code Section 24-2.402, including as the Housing Authority and the Successor Agency to the Redevelopment Agency. Persons who wish to address the Board should complete the form provided for that purpose and furnish a copy of any written statement to the Clerk. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the Clerk of the Board to a majority of the members of the Board of Supervisors less than 72 hours prior to that meeting are available for public inspection at 651 Pine Street, First Floor, Room 106, Martinez, CA 94553, during normal business hours. All matters listed under CONSENT ITEMS are considered by the Board to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the time the Board votes on the motion to adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments from those persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Supervisors can be submitted to the office of the Clerk of the Board via mail: Board of Supervisors, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913. The County will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk, Room 106. Copies of recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make the necessary arrangements. Forms are available to anyone desiring to submit an inspirational thought nomination for inclusion on the Board Agenda. Forms may be obtained at the Office of the County Administrator or Office of the Clerk of the Board, 651 Pine Street, Martinez, California. Applications for personal subscriptions to the weekly Board Agenda may be obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The weekly agenda may also be viewed on the County’s Internet Web Page: www.co.contra-costa.ca.us STANDING COMMITTEES The Airport Committee (Supervisors Diane Burgis and Karen Mitchoff) meets on the second Wednesday of the month at 11:00 a.m. at Director of Airports Office, 550 Sally Ride Drive, Concord. The Family and Human Services Committee (Supervisors Candace Andersen and John Gioia) meets on the fourth Monday of the month at 10:30 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Finance Committee (Supervisors Karen Mitchoff and John Gioia) meets on the fourth Monday of the month at 9:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Hiring Outreach Oversight Committee (Supervisors Candace Andersen and Federal D. Glover) meets on the first Monday of every other month at 1:00 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Internal Operations Committee (Supervisors Diane Burgis and Candace Andersen) meets on the second Monday of the month at 1:00 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Legislation Committee (Supervisors Karen Mitchoff and Diane Burgis) meets on the second Monday of the month at 10:30 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Public Protection Committee (Supervisors John Gioia and Federal D. Glover) meets on the first Monday of the month at 10:30 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Transportation, Water & Infrastructure Committee (Supervisors Karen Mitchoff and Candace Andersen) meets on the second Monday of the month at 9:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. Airports Committee February 13, 2019 11:00 a.m.See above Family & Human Services Committee February 25, 2019 10:30 a.m.625 Court St. TTC Conf. Room B001 Finance Committee February 25, 2019 9:00 a.m.Room 108 Hiring Outreach Oversight Committee April 1, 2019 1:00 p.m.See above Internal Operations Committee March 11, 2019 1:00 p.m.See above Legislation Committee March 11, 2019 10:30 a.m. See above Public Protection Committee March 4, 2019 Canceled Special Meeting March 11, 2019 10:00 a.m. TBD Sustainability Committee March 25, 2019 12:30 p.m.See above Transportation, Water & Infrastructure Committee March 11, 2019 9:00 a.m. See above PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO (2) MINUTES A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings. Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order): Contra Costa County has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings: AB Assembly Bill ABAG Association of Bay Area Governments ACA Assembly Constitutional Amendment ADA Americans with Disabilities Act of 1990 AFSCME American Federation of State County and Municipal Employees AICP American Institute of Certified Planners AIDS Acquired Immunodeficiency Syndrome ALUC Airport Land Use Commission AOD Alcohol and Other Drugs ARRA American Recovery & Reinvestment Act of 2009 BAAQMD Bay Area Air Quality Management District BART Bay Area Rapid Transit District BayRICS Bay Area Regional Interoperable Communications System BCDC Bay Conservation & Development Commission BGO Better Government Ordinance BOS Board of Supervisors CALTRANS California Department of Transportation CalWIN California Works Information Network CalWORKS California Work Opportunity and Responsibility to Kids CAER Community Awareness Emergency Response CAO County Administrative Officer or Office CCCPFD (ConFire) Contra Costa County Fire Protection District CCHP Contra Costa Health Plan CCTA Contra Costa Transportation Authority CCRMC Contra Costa Regional Medical Center CCWD Contra Costa Water District CDBG Community Development Block Grant CFDA Catalog of Federal Domestic Assistance CEQA California Environmental Quality Act CIO Chief Information Officer COLA Cost of living adjustment ConFire (CCCFPD) Contra Costa County Fire Protection District CPA Certified Public Accountant CPI Consumer Price Index CSA County Service Area CSAC California State Association of Counties CTC California Transportation Commission dba doing business as DSRIP Delivery System Reform Incentive Program EBMUD East Bay Municipal Utility District ECCFPD East Contra Costa Fire Protection District EIR Environmental Impact Report EIS Environmental Impact Statement EMCC Emergency Medical Care Committee EMS Emergency Medical Services EPSDT Early State Periodic Screening, Diagnosis and Treatment Program (Mental Health) et al. et alii (and others) FAA Federal Aviation Administration FEMA Federal Emergency Management Agency F&HS Family and Human Services Committee First 5 First Five Children and Families Commission (Proposition 10) FTE Full Time Equivalent FY Fiscal Year GHAD Geologic Hazard Abatement District GIS Geographic Information System HCD (State Dept of) Housing & Community Development HHS (State Dept of ) Health and Human Services HIPAA Health Insurance Portability and Accountability Act HIV Human Immunodeficiency Syndrome HOV High Occupancy Vehicle HR Human Resources HUD United States Department of Housing and Urban Development IHSS In-Home Supportive Services Inc. Incorporated IOC Internal Operations Committee ISO Industrial Safety Ordinance JPA Joint (exercise of) Powers Authority or Agreement Lamorinda Lafayette-Moraga-Orinda Area LAFCo Local Agency Formation Commission LLC Limited Liability Company LLP Limited Liability Partnership Local 1 Public Employees Union Local 1 LVN Licensed Vocational Nurse MAC Municipal Advisory Council MBE Minority Business Enterprise M.D. Medical Doctor M.F.T. Marriage and Family Therapist MIS Management Information System MOE Maintenance of Effort MOU Memorandum of Understanding MTC Metropolitan Transportation Commission NACo National Association of Counties NEPA National Environmental Policy Act OB-GYN Obstetrics and Gynecology O.D. Doctor of Optometry OES-EOC Office of Emergency Services-Emergency Operations Center OPEB Other Post Employment Benefits OSHA Occupational Safety and Health Administration PARS Public Agencies Retirement Services PEPRA Public Employees Pension Reform Act Psy.D. Doctor of Psychology RDA Redevelopment Agency RFI Request For Information RFP Request For Proposal RFQ Request For Qualifications RN Registered Nurse SB Senate Bill SBE Small Business Enterprise SEIU Service Employees International Union SUASI Super Urban Area Security Initiative SWAT Southwest Area Transportation Committee TRANSPAC Transportation Partnership & Cooperation (Central) TRANSPLAN Transportation Planning Committee (East County) TRE or TTE Trustee TWIC Transportation, Water and Infrastructure Committee UASI Urban Area Security Initiative VA Department of Veterans Affairs vs. versus (against) WAN Wide Area Network WBE Women Business Enterprise WCCTAC West Contra Costa Transportation Advisory Committee RECOMMENDATION(S): 1. OPEN the hearing on the appeal of the Conservation and Development Director’s determination on a reasonable accommodation request for relief from conditions of approval and zoning restrictions for a 2-lot subdivision at 78 Grandview Place in unincorporated Walnut Creek. 2. RECEIVE testimony. 3. CLOSE the hearing. 4. DENY the appeal by Mary Dunne Rose and UPHOLD the Department of Conservation and Development (DCD) Director’s November 2, 2018 determination on the reasonable accommodation request. 5. GRANT Ms. Rose’s reasonable accommodation request to allow a 10-foot front setback (southern boundary), a 5-foot side yard (western boundary), and a covered front porch within the 10-foot front setback, and to allow the import and export of fill material to and from the project site sufficient to construct a wheelchair ramp not to exceed 6 inches in height at the entrance of the residence, consistent with the DCD Director’s November 2, 2018 determination. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: Sean Tully/(925) 674-7800 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: D. 3 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:February 12, 2019 Contra Costa County Subject:Hearing to Consider Appeal of Denied Reasonable Accommodations Request Related to the Conditions of Approval for County File #MS06-0037 RECOMMENDATION(S): (CONT'D) 6. DENY Ms. Rose’s reasonable accommodation request for relief from Condition of Approval No. 12 (arborist monitoring during grading activities), No. 17 (opportunity for neighbors to review landscaping plans), No. 18 (restitution trees to be planted prior to issuance of building permit), No. 29 (limit on construction-related vehicles access to site), Nos. 42, 43, and 44 (widening of Panoramic Way/deferred improvement agreement), No. 45 (proof of access to conduct off-site improvements), No. 49 (dedication of right-of-way along Grandview Place), No. 50 (dedication of right-of-way along Panoramic Way), and Nos. 53 and 54 (collect and convey requirements). FISCAL IMPACT: The DCD has waived all fees for review of Ms. Rose’s reasonable accommodation request. Staff costs are covered by DCD's Land Development Fund. BACKGROUND: This hearing is to consider the appeal filed by Mary Dunne Rose (“Appellant”) of the Department of Conservation and Development (“DCD”) Director’s determination on a reasonable accommodation request for relief from conditions of approval and zoning restrictions for a 2-lot subdivision at 78 Grandview Place in unincorporated Walnut Creek (County File #MS06-0037). DCD REASONABLE ACCOMMODATION POLICY The Federal Fair Housing Act, the California Fair Employment and Housing Act, and the California Disabled Persons Act (collectively, the “Fair Housing Acts”) prohibit discriminatory land use and zoning regulations that deny housing opportunities to people with disabilities. The Fair Housing Acts require counties to provide reasonable accommodation in land use and zoning rules, policies, practices, and procedures where it may be necessary to provide individuals with disabilities equal opportunity in housing. DCD has implemented a policy to address reasonable accommodation requests in compliance with the Fair Housing Acts. See Attachment A. Upon receipt of a reasonable accommodation request, the Deputy Director reviews and either approves or denies the request according to the policy. The Deputy Director’s determination is appealable to the Director. The Director’s determination is appealable to the Board of Supervisors. GENERAL INFORMATION Site Description: The subject property is a 0.48-acre property identified as 78 Grandview Place (APN 184-462-008), in the unincorporated area of Walnut Creek. The property is relatively flat along its southern boundary with Grandview Place, but becomes very steep and slopes downward in the northern portion of the property adjacent to Panoramic Way. There are large mature trees located in the steep northern portion of the property, and along the eastern property line. The southwestern corner of the property has been developed with a single-family residence and associated improvements. There are no curb and gutter improvements along the Grandview Place or Panoramic Way frontages. General Plan: Land Use Designation: The subject property is located within a Single-Family Residential, Medium Density (SM) General Plan Land Use Designation. Zoning: Zoning District: The subject property is located within a Single-Family Residential (R-10) zoning district. COUNTY FILE #MS06-0037 On December 14, 2006, the Zoning Administrator conditionally approved County File #MS06-0037 to allow the subdivision of the subject property into two parcels. The subdivision was approved with various conditions of approval that would need to be satisfied by the property owner prior to recordation of the Parcel Map or development of the resultant parcels. The conditions of approval include, but are not limited to, securing public water and sewer facilities, payment of planning review fees, and the construction of drainage improvements. In addition, the conditions of approval also include design guidelines and construction phase restrictions for the future development of the vacant resultant parcel (Parcel-B). In 2006, Ms. Rose agreed to the approved conditions of approval, and at no time alleged a disability or requested reasonable accommodation. The approved conditions of approval and tentative map for County File #MS06-0037 are attached as Attachment B. On May 5, 2014, Ms. Rose submitted a Compliance Review Application (County File #CV14-0042) to DCD to initiate the process for compliance with the conditions of approval that would allow recordation of the Parcel map and the construction of a new single- family residence on Parcel-B. Over the next three years Ms. Rose submitted multiple versions of revised plans and other draft documents to both DCD and the Public Works Department for review, but to date Ms. Rose has not complied with the conditions of approval necessary to record the Parcel Map. APPELLANT’S REASONABLE ACCOMMODATION REQUEST On October 2, 2017, Ms. Rose submitted written correspondence to the DCD and the Public Works Department requesting reasonable accommodations. The document did not specify the nature or scope of the accommodations being requested, but did include a summary of Ms. Rose’s disability, a preliminary site plan for the future residence on Parcel-B, and a statement indicating that extra space is necessary to accommodate a 5-foot wheelchair turning radius. On October 20, 2017, Ms. Rose submitted a revised reasonable accommodations request that included details of the specific accommodations that were being requested. See Attachment C. Ms. Rose’s October 20, 2017 reasonable accommodation request sought relief from certain conditions of approval for County File #MS06-0037 and zoning standards that would control development of Parcel-B. Ms. Rose’s requests are summarized as follows. Reduced Structure Setbacks/Yards: Ms. Rose requests approval of a 10-foot front setback (minimum of 20 feet required), a 5-foot side yard (minimum of 10 feet required) along the western boundary, and to allow a covered front porch to be closer than 10 feet to the front property line (minimum of 10 feet required). Ms. Rose asserts that the requested relief is necessary to accommodate her desire to construct the proposed house further south on the property within the “flat” area of the lot, which would reduce the need for interior stairs and provide more space for wheelchair turning. 1. Grading (Condition No. 11): Ms. Rose requests to be allowed to import or export fill from the site. Condition No. 11 requires that cut and fill on the site must be 2. from the site. Condition No. 11 requires that cut and fill on the site must be balanced. Ms. Rose asserts that the requested relief is necessary to allow for the construction of a wheelchair ramp at the entry of the residence. Arborist Monitoring (Condition No. 12): Ms. Rose requests that an arborist not be required to be on-site during grading activities. 3. Review of Landscaping by Others (Condition No. 17): Ms. Rose requests that only three neighbors be given the opportunity to review and comment on the landscaping. Condition No. 17 requires Ms. Rose to submit a landscape plan to the three contiguous neighbors for review and comment. Ms. Rose interpreted the condition to require that nine total neighbors be allowed to review and comment on the landscaping. DCD staff has clarified to Ms. Rose that the condition refers only to neighbors from the three adjacent properties. 4. Timing of Tree Planting (Condition No. 18): Ms. Rose requests that she not be required to plant trees prior to the construction of the residence. Condition No. 18 requires that 12 trees be planted prior to issuance of building permits. 5. Construction-Related Vehicle Limit (Condition No. 29): Ms. Rose requests that the limit on construction-related vehicle access to the site be eliminated. Condition No. 29 limits construction-related vehicle access to the site to not more than two vehicles at a time. 6. Drainage Requirements (Condition No. 54): Ms. Rose requests that she not be required to perform on-site and off-site drainage facility upgrades to meet collect and convey requirements. Condition No. 54 requires Ms. Rose to construct improvements to existing downstream drainage facilities that receive storm water runoff from the project site. 7. APPELLANT’S DISABILITY Ms. Rose has alleged that both she and her spouse each suffer from a disability, as defined by the Fair Housing Acts. DCD staff has confirmed that Ms. Rose’s disability limits her mobility. DCD DEPUTY DIRECTOR DETERMINATION On December 5, 2017, the DCD Deputy Director denied each of Ms. Rose’s reasonable accommodation requests. See Attachment D. The Deputy Director determined that the requests for relief related to Condition Nos. 12, 17, 18, 29, and 54 were unrelated to Ms. Rose’s disability. Regarding Ms. Rose’s requests related to relief from setback requirements and the grading limitations in Condition No. 11, the Deputy Director determined that Ms. Rose had not provided sufficient information for the Deputy Director to determine that relief was necessary to make housing available to Ms. Rose on Parcel-B. The Deputy Director determined that DCD staff had requested additional information from Ms. Rose, but that Ms. Rose had refused to provide the requested information. On December 12, 2017, Ms. Rose appealed the Deputy Director’s determination. Pursuant to the DCD’s Reasonable Accommodation Policy, the appeal was forwarded to the DCD Director for review and decision. DCD DIRECTOR DETERMINATION On May 9, 2018, the DCD Director denied Ms. Rose’s appeal and upheld the Deputy Director’s On May 9, 2018, the DCD Director denied Ms. Rose’s appeal and upheld the Deputy Director’s determination to deny Ms. Rose’s reasonable accommodation request. See Attachment E. The Director determined that Ms. Rose’s compliance with Condition Nos. 12, 17, 18, 29, and 54 was unrelated to Ms. Rose’s disability and denied Ms. Rose’s request for relief from those conditions. The Director also denied Ms. Rose’s request for relief from setback requirements and the grading restrictions in Condition No. 11, and determined that Ms. Rose had declined to provide requested additional information with respect to those requests. The Director’s determination invited Ms. Rose, again, to provide additional information regarding Ms. Rose’s request for relief from setback requirements and the grading restrictions in Condition No. 11. APPEAL OF THE DIRECTOR’S DETERMINATION On May 21, 2018, Ms. Rose submitted a 234-page appeal of the Director’s determination to DCD. On June 5, 2018, Ms. Rose submitted a revised 17-page appeal to the Office of the Clerk of the Board. See Attachment F. The primary points of the appeal and DCD staff responses are summarized in Attachment G. DCD DIRECTOR REVISED DETERMINATION On November 2, 2018, the DCD Director issued a revised determination. See Attachment I. The Director issued the revised determination based on additional information and documents submitted by Ms. Rose on September 11, 2018, as requested by DCD staff and the previous determination letters. See Attachment H. The new documentation included site plans, residence plans, drawings, and additional information detailing the basis for several of Ms. Rose’s requests. The DCD Director’s November 2, 2018 determination granted Ms. Rose’s request for reasonable accommodation in part. Specifically, the following accommodations related to setback and yard requirements and the grading restrictions in Condition No. 11 were granted: Ms. Rose may construct the proposed residence with a 10-foot front setback (southern boundary), a 5-foot side yard (western boundary), and a covered front porch within the 10-foot front setback. The DCD Director determined that the requested accommodation requirements is necessary to make housing on Parcel-B available to Ms. Rose based on Ms. Rose’s desired configuration for specific elements (e.g., wheelchair accessible hallways, limited amount of stairs, ADA-compliant rooms) and need to reduce the distance from the residence to the street to facilitate access to the street and around the perimeter of the residence. 1. Ms. Rose may import and export fill material to and from the site sufficient to construct a wheelchair ramp not to exceed 6 inches in height at the entrance of the residence. The DCD Director determined that the requested accommodation is necessary to make housing on Parcel-B available to Ms. Rose based on Ms. Rose’s need for safe access to the residence and Ms. Rose’s plans for construction of the proposed wheelchair ramp. 2. The revised determination stated that the granted accommodations are subject to all other required conditions and approvals, and that the accommodations would be implemented during a future development plan and grading plan approval process. The revised determination stated that the granted accommodations are specific to Ms. Rose’s project and expire if the need for which the accommodation was granted no longer exists. The revised determination denied Ms. Rose’s other requests. The DCD Director determined that Ms. Rose’s compliance with Condition No. 12 (arborist monitoring during grading activities), No. 17 (opportunity for neighbors to review landscaping plans), No. 18 (restitution trees to be planted prior to issuance of building permit), No. 29 (limit on construction-related vehicles access to site), and No. 54 issuance of building permit), No. 29 (limit on construction-related vehicles access to site), and No. 54 (drainage requirements) is unrelated to Ms. Rose’s disability, and that relief from the conditions was not necessary to make housing on Parcel-B available to Ms. Rose. ADDITIONAL REASONABLE ACCOMMODATION REQUESTS On October 26, 2018, Ms. Rose requested additional reasonable accommodation from different requirements and conditions of approval. These requests pertain to conditions of approval administered by the Public Works Department. See Attachment J. Ms. Rose’s additional requests are summarized as follows. 1) Widening of Panoramic Way/Deferred Improvement Agreement (Condition Nos. 42, 43, and 44): Ms. Rose requests that the conditions be rescinded. Condition Nos. 42, 43, and 44 require Ms. Rose to construct eight feet of pavement widening and transitions, necessary retaining walls, and necessary longitudinal and transverse drainage along the project frontage of Panoramic Way, or to enter into a deferred improvement agreement. If called upon by the County, under the deferred improvement agreement, Ms. Rose must submit improvement plans prepared by a registered civil engineer to the Public Works Department and pay the applicable fees, and upon approval by Public Works, construct the improvements. 2) Proof of Access (Condition No. 45): Ms. Rose requests that the condition be rescinded. Condition No. 45 is a standard condition that requires Ms. Rose to obtain all necessary entitlements and/or permission to construct any off-site improvements. 3) Dedication of Right-of-Way along Grandview Place (Condition No. 49): Ms. Rose requests that the condition be rescinded. Condition No. 49 requires Ms. Rose to dedicate to the County a right-of-way along the project frontage of Grandview Place to allow for future widening of Grandview Place, except the condition states that an exception was granted and no dedication along the project frontage of Grandview Place is required. 4) Dedication of Right-of-Way along Panoramic Way (Condition No. 50): Ms. Rose has not made a request with respect to Condition No. 50, however DCD staff believes Ms. Rose intended to request that Condition No. 50 be rescinded rather the Condition No. 49. Condition No. 50 requires Ms. Rose to dedicate to the County 5 feet of right-of-way along the project frontage of Panoramic Way to allow for future widening of Panoramic Way. 5) Collect and Convey (Condition Nos. 53 and 54): Ms. Rose requests that the conditions be rescinded, or in the alternative that Ms. Rose only be required to pay the Drainage Area 15A Drainage Fee. Condition Nos. 53 and 54 require Ms. Rose to safely collect and convey all storm water from the property and to ensure that downstream properties and facilities are not adversely impacted. These conditions are imposed on all subdivisions pursuant to Division 914 of the County Ordinance Code for the purpose of protecting the subject property and downstream properties. The Drainage Area 15A Drainage Fee is a separate fee requirement imposed by the Contra Costa County Flood Control and Water Conservation District to pay for regional drainage facilities within the Drainage Area 15A boundary. The fee is in addition to the collect and convey requirements of Division 914 referenced in Condition Nos. 53 and 54, which address local drainage. COUNTY RESPONSE TO ADDITIONAL REQUESTS Ms. Rose sent the October 26, 2018 letter requesting additional reasonable accommodations to the Public Works Department. Public Works staff communicated and met with Ms. Rose on several occasions to assist Ms. Rose in understanding and satisfying the conditions. Based on those communications and review of the requests, the Public Works Department recommends that the requests be denied because Ms. Rose’s ability to comply with Condition Nos. 42, 43, 44, 45, 46, 50, 53, and 54 is unrelated to Ms. Rose’s disability. The DCD Deputy Director and Director have reviewed the Public Works Department’s recommendation and recommend that the Board deny Ms. Rose’s additional reasonable accommodation request because Ms. Rose’s ability to comply with Condition Nos. 42, 43, 44, 45, 46, 50, 53, and 54 is unrelated to Ms. Rose’s disability. Relief from these conditions is not necessary to make housing on Parcel-B available to Ms. Rose. CONSEQUENCE OF NEGATIVE ACTION: The requested accommodations would not be granted. CLERK'S ADDENDUM Appellant Mary Rose Dunne did not wish to speak, but submitted written materials (attached). CLOSED the hearing; ADOPTED staff recommendations, to include denial of reasonable accommodation request for Conditions of Approvals No. 25 and No. 48. AGENDA ATTACHMENTS Attachment A- Resonable Accommodation Policy Attachment B - Approved Conditions of Approval and Tentative Map for County File #MS06-0037 Attachment C - Appellant Request for Reasonable Accommodation (10-20-2017) Attachment D - DCD Deputy Director's Determination (12-5-2017) Attachment E - DCD Director's Determination (5-9-2018) Attachment F - Appellant Appeal Letter (6-5-2018) Attachment G - Appeal Points and DCD Staff Responses Attachment H - Appellant Letter Responding to Request for Additional Information (9-11-2018) Attachment I - DCD Director's Revised Determination (11-2-2018) Attachment J - Appellant Request for Additional Reasonable Accommodation (10-26-2018) Attachment K - Appellant Supplemental Appeal Letter (12-3-2018) Attachment L - Index of Correspondence and Meetings MINUTES ATTACHMENTS Written Commentary Appellant Correspondence 1 -Appellant Coreespondence 2 - Appellant Correspondence 3 - Appellant 1 To: Sean Tully, CCC Department of Conservation and Development 10/20/2017 From: Mary Dunne Rose, Owner of property; # MS060037 or CV14-0042; phone 925-286-8796 Re: Letter – Specific Requests: removal of governmental constraints, reasonable accommodations for seniors, disabled special needs family to build and reside in home built of our choice Property: 78 Grandview Place, Walnut Creek, CA approved permit - lot split, new lot B APN: 184-462-008, County File #MS 060037 Applicant: Property owner Mary Dunne (Rose) current residence 1020 Glasgow Pl. Danville Ca, 94526. Introduction: Applicant requests confidentiality laws be observed with regard to medical issues disclosed in all correspondence. See prior letter to CCC discussing disability and request for reasonable accommodation. Applicant is building a small, infill house near BART, bus lines, 2 major freeways, Kaiser hospital and downtown Walnut Creek so my husband and I can “age in place”. It is my understanding “the county will work with housing builders that provide housing for seniors, special needs and physically disabled persons” to help the project to completion and try to keep it affordable. Also, “Governmental Constraints” are local policies and regulations can impact the price and availability of housing … Land use controls, site improvement requirements, fees and exceptions, permit processing procedures, and other factors may constrain the development of housing. The applicant notes there are at least 58 Conditions of Approval (COA) plus many more Requirements under “Advisory Notes” at end of document, for ONE modest, 2001 sq. ft. home (one of the smallest building pads/ footprint at 1201 sq. ft. in the entire neighborhood) for a disabled person. Applicant requests relief from governmental constraints. 1. The CCC General Plan states… “ACCESSIBLE HOUSING Persons with disabilities represent a major special needs group in Contra Costa County. To maintain independent living, disabled persons are likely to require assistance, which may include special housing design features… for persons with mobility limitations. To facilitate the development of appropriate housing for persons with special needs, Contra Costa County works to remove development constraints and provide reasonable accommodations in the development of such housing as requests are made. General Plan, Housing programs (HP) (GP6-93). Granting the request will benefit the County by demonstrating compliance with the General Plan and CCC commitment to assessible housing to seniors. 2. Government Code Section 65583(c)(3) requires the housing element provide a program to “address and where appropriate and legally possible, remove governmental constraints to the…and development of housing for persons with disabilities. The program shall remove constraints to and provide reasonable accommodations for housing designed for, intended for occupancy…for, persons with disabilities.” Granting this request will document Contra Costa County is following the law, complying with their own General Plan requirements and adding to much needed housing stock near transportation and City of Walnut Creek downtown area. Hopefully help with ABAG regional needs. 3. Granting of the request for reasonable accommodations will not impose an undue financial or administrative burden on the County, would not require a fundamental alteration a County program or law, including but not limited to land use and zoning. Instead, it will demonstrate CCC local efforts and commitments to remove governmental constraints that hinder the locality from meeting housing needs for seniors with disability needs. 2 4. Applicant requests financial and regulatory incentives to offset or reduce costs of the building of this home as noted in CCC General Plan. Pleads for removal of governmental constraints that result in the very costly, burdensome, land use COA governmental constraints to prevent affordable special needs housing development *REQUESTS FOR REASONABLE ACCOMMODATION AND REQUEST FOR REMOVE GOVERNMENTAL CONSTRAINTS* Setback Rules: Request relief from the strict terms of the CCC zoning ordinances and other setback rules: Front setback (south of lot) request a 10 feet setback from property line to new house (South side of lot) and… Side yard setback of 5 feet setback from property line (West side of lot) and… Allow Front Door Entry Porch & Portico with Brackets, Porch Area Front setback (south of lot) Porch Covering within the 10-foot setback; request a 2 to 4 feet deep and 5 to 6 feet wide porch and portico over hang with brackets above the front door to keep people dry , safe access to home. • The housing, subject to requested accommodation to setback rules request, is intended for occupancy by an individual with a disability and the granting of the setback requests will enhance accessibility for special needs persons. The home footprint was moved south, on the majority of the “flat” area of the lot, decreasing the building footprint, decreased the living space to 2001 sq. ft. (20% reduction, allowed 2500sq. ft.), allowing the building on the “flat” area so no stairs will be needed on the ground floor and allowing the Universal Design features and safe access to the home on the first floor, which requires extra space (benefit to senior, special needs, disabled persons) to accommodate 5 feet wheelchair turning requirement and reducing fall risk for seniors with ambulation problems in kitchen, downstairs bathroom, Flex room, wider halls and doorways. • The front door entry porch and portico will keep the senior dry, sheltered and allow safe entry/access to home. The physical attributes of the property were considered for this request. These requests are necessary to make safe housing available to an individual protected under the disability acts. • The CCC General Plan states… “ACCESSIBLE HOUSING Persons with disabilities represent a major special needs group in Contra Costa County. To maintain independent living, disabled persons are likely to require assistance, which may include special housing design features… for persons with mobility limitations. In order to facilitate the development of appropriate housing for persons with special needs, Contra Costa County works to remove development constraints and provide reasonable accommodations in the development of such housing as requests are made. General Plan, Housing programs (HP) (GP6-93). Granting the request will benefit the County by demonstrating compliance with the General Plan and commitment to assessible housing. Applicant respectfully requests CCC allow a front yard setback, south side of lot, of 10 feet instead of 20 feet required and respectfully requests a side yard (west side of lot) setback of 5 feet, instead of 10 feet required (will be cumulative over 15 feet side yard setbacks) and respectfu lly requests allowance of a porch area and roof portico in front yard setback area. 3 Grading, cars, gardening issues: Relief requested and reasonable accommodations requested from the Conditions of Approval rules, policies, constraints to building: Grading, no import or export of fill material allowed COA11: Construction-related vehicle access to the site shall be limited to two vehicles COA 29: Grading; during grading full time arborist on site COA 12: Plant trees prior to building permit issued and construction starts COA 18: Submit landscape plans to 9 neighbors COA 17 Construction Grading, Autos and Landscaping COA Change Request: Relief and flexibility in site development standard Conditions of Approval (COA) is requested. Applicant requests financial and regulatory incentives, along with reasonable accommodations, to offset or reduce costs of the building of this home as noted in CCC General Plan. Pleads for removal of governmental constraints that result in the very costly, burdensome, land use COA governmental constraints to prevent affordable special needs housing development; instead the oppressive COA’s will block affordable housing building, driving up unnecessary costs, delay the timely completion and move in date of the project for housing for seniors with special needs and not allowing compliance with certain CCC General Plan goals. Also, important, indirectly there is nexus to overly burdensome, costly and material impediments to building and completing the project in an affordable, cost effective and timely manner. These requests are necessary to make housing available to an individual protect under the disability acts and allow quicker move in date so they can use their special home and be safer sooner than later. This home building project is intended for occupancy by an individual with a disability. See detail requests below. COA11: The construction grading COA11 is requested to be modified and an exception allowed. • A modification is requested as the disabled assessible home is to have no stairs at the front of home entry. A ramp type walkway, no stairs, from the driveway to the front door will be constructed to allow seniors safe access with wheelchair, walker and ambulation problems to front door and the foundation and related crawl space need to be created (dug out) to accommodate the needed lower level house for appropriate special needs access and to comply with the Universal Design concepts. • Housing Element Policy 4.1 Expand affordable housing opportunities for households with special needs, including seniors, disabled persons… (GP HE pg.6-90) Applicant respectfully request CCC modify COA11 to allow import or export of fill material and grading to allow the home to be lower for safer special needs access at front door and lower the walkway to front door for safe entry. COA29: The construction car limit to two cars, COA 29 is requested to be modified or an exception allowed. • Request remove entirely the limits on vehicles parking at job site or limit to 5 vehicles. COA 29 limits of two vehicles at a time during building to the property; this COA procrastinates, slows 4 and lengthens the building process, adding unnecessary delays and costs to hinder applicant’s (discourages and delays) building, increase costs, is unreasonable and defers use of the home. • This COA29 is overly punitive; indirectly provides nexus to the impediment and overly burdensome governmental constraints to prevent the affordable building and timely completion of the project. • Housing Element GOAL 7 states, “Mitigate potential governmental constraints to housing development and affordability.” Applicant respectfully requests CCC modify or better, remove, COA29 constraints of this barrier to affordable housing and instead, encourage, enhance the timely housing production of special needs housing. The results will benefit the future use and enjoyment of our home, allowing us to move in ASAP and enjoy a safer home much sooner so we can live a safer life. The applicants home will be built quicker, allowing (instead of preventing and delaying) timely occupancy of special needs person to a home with disability modifications of their choice if this governmental constraint is removed. COA 12: Full time arborist on site during grading is requested to be modified or an exception allowed. • Applicant requests the removal of the COA 12… “during all grading operations a qualified arborist shall be on site…” as documented in the COA12. • This COA12 is overly punitive; indirectly provides nexus to the impediment and overly burdensome governmental constraints to prevent the affordable building and timely completion of the project. • An arborist on site all the time during grading is an unnecessary restriction to slow down the process of building affordable special needs housing, it will drive up the housing costs and delay the project (arborist has a car too), preventing the special needs family from timely move in to a home with disability modifications of their choice. Four trees were approved for removal, the trees not approved for removal are far from the building pad, at least 20 feet. The topo map attached shows the steep grade change, no builders, their equipment will be allowed by applicant in that unsafe, steep area as they could roll down the hill and be crushed dead. It will be fenced totally for safety first concept and to protect the trees. Applicant is willing to be the assigned person to sit all day, every day to guard the trees during all grading, if the County insists. • Applicant requests CCC consider affordability, minimizing project holding costs as stated in the General Plan, and flexibility in site development standards to offset or reduce costs and speed up building process as outlined in the CCC General Plan. • CCC General Plan does commit to…Policy 7.2 Provide financial and/or regulatory incentives where feasible and appropriate to offset or reduce the costs…. of housing development, including … flexibility in site development standards. (GP6-91). Applicant respectfully requests CCC modify COA12 to not require an arborist full time on site during all grading nor require a substitute expensive, unreasonable COA, please. COA 18: Applicant requests adjustment to COA18 that requires the planting of trees before building of home, before obtaining building permit. 5 • Applicant requests revise COA18 to say at least 60 days after the completion and acceptance of the building of the house, the applicant shall provide evidence that the planting of trees has occurred. • The current COA18 is overly punitive, unreasonable, unsafe; indirectly provides nexus to the impediment and overly burdensome governmental constraints to prevent the affo rdable and safe building along with timely completion of the project. • Difficulties with mobility is a well know issue with some senior persons. Requiring them to drive up to the job site, walk around, oversee plant selection, stand at the site to observe digging, planting, installation of drip system. Then, if the plants are required to be planted before water is on site (before issuance of a building permit) or the drip lines are damaged by construction process (and drip system is in place) the plants die, forcing applicant to again visit site and repeat mobility problems, increasing fall risks required to walk the site again outside the building envelope, near the steep part of the slope- to hire gardener again, oversee removal of dead plants, applicant going out shopping again with mobility issues to buy new plants, pay labor to install new plants, have County bill applicant (or other person) to come out , and verify plants replaced and confirm they are living; in short this would subject the applicant to unreasonable and unnecessary walking and fall risks over and over again at the job site. • Also, this could increase the costs of infill and special needs housing development due to unnecessary governmental constraints, reducing affordability, and could be construed as wasteful, expensive and a very punitive government constraint to building an affordable disabled family home, showing indirect nexus to the building project completion. The number of times the county will require the senior to travel, walking, risking a fall and redoing everything again is not promoting safe, affordable, equal opportunity housing. • The General Plan states…GOAL 4 Increase the supply of appropriate and supportive housing for special needs populations. Policy 4.1 Expand affordable housing opportunities for households with special needs, including seniors, disabled persons… (GP6-90). Promotion of Equal Housing Opportunity GOAL 8 Promote equal opportunity for all residents to reside in the housing of their choice. Policy 8.3 Enhance the opportunity for seniors, persons with disabilities…(GP6-92). These goals are to be commended and put in place for all special needs folks to help them build a great home that fits their needs. Applicant respectfully requests CCC modify COA18 to require all the planting after the house is built for a more reasonable, General Plan compliant COA, please. COA 17 Applicant requests revision to COA 17 that requires submission of landscape plans for review to the neighbors three (3) directly to the east, to the south and to the southwest (nine 9 neighbors). • It is common understanding (NIMBY) that neighbors will slow down, prevent, stop, add to costs of building and protest allowing new housing in their neighborhood. They will stall, disagree, fight to stop any building and delay the processing and approval of the landscape plan, final permit, building permits, etc. and create barriers, adding another layer of processing constraints to timely building of senior and disabled friendly housing. • As the landscape plan will be very, very minimal planting except for the 12 replacement trees required by CCC, the applicant request modification of submission COA17 to change to notice is to be given only to 1 neighbor house (certified mail) to east of proposed building, 1 to the west (78 Grandview owners) and the neighbor directly across the street from the empty lot to be built on, for a total of 3 homes. Applicant will post a picture of the landscape plan on the lot, within 3 6 feet of the pavement, 10 days prior to review and approval by Zoning Administer with notice of upcoming hearing for ALL neighbors to see. • This COA17 is punitive; indirectly provides nexus to the impediment and overl y burdensome governmental constraints to prevent the affordable building and timely completion of the project (applicant already agreed to donate material, huge portion of land to open space which can be considered a governmental constraint to building). Nine is too many, three neighbors directly affected is more reasonable as the minimal landscaping will encourage preserving the natural characteristics of the lot. • Please see attachment of draft design of landscaping and footprint of home on topo map; shows most of the building will be South, on the majority of the “flat” area of the lot, decreasing the building footprint, decreased the living space to 2001 sq. ft. (20% reduction, allowed 2500sq. ft.), trying to keep the steeper, material portion of the lot of the hillside natural. Landscaping will only be in the front of the house. The 5-foot setback side (west) will be the dog run, using only mulch to allow natural drainage. The back yard (north) will be all natural except for a small deck. The side yard to the east will be mulch as the across neighbor has request applicant build an extra parking area so a guest will have parking off the street. This extra parting area is needed as wheelchair access might take up a good part of the garage. Also outside the building envelope applicant only plans to plant the 12 trees and leave everything else natural. • The general plan, housing element Policy 7.4 says, “Expand efforts to provide for timely and coordinated processing of residential development project s in order to minimize project holding costs and encourage housing production. (GP, HE pg.6-92)” • The applicant has already agreed to donate a material portion of her land, both lots, as “Open Space” using a “Scenic Easement” as required by the County to obtain the final map. Applicant respectfully requests CCC modify COA17 change to notice is to be given only to 1 neighbor house (certified mail as the current tenants are renters and applicant has tried twice to get landlord address, tenant refuses to give) to east of proposed building, 1 notice to neighbor to the west (78 Grandview owners) and the neighbor directly across the street from the empty lot to be built on , for a total of 3 homes. Drainage Improvements: Relief requested and reasonable accommodations requested from the Conditions of Approval rules, policies, constraints to building : Current COA 54 states Applicant shall verify that the existing downstream drainage facilities that receive storm water runoff from this project are adequate to convey the required design storm (based on the size and ultimate development within the contributing watershed). If the applicant intends to direct project runoff to the existing roadside ditch along Panoramic Way and it is found to be inadequate, the applicant shall construct improvements to guarantee adequacy. No concentrated flow of storm waters shall be discharged into this roadside ditch. The applicant shall obtain access rights to make any necessary improvements to off-site drainage facilities, including an encroachment permit to do any work within public road right of way. Request revised COA 54. Modify the requirement (please note Flood Control Policies) and other related requirements in COA, by removing government constraints that require applicant construct on site -site 7 drainage facilities to meet collect and convey requirements and guarantee adequacy and obtain access rights for all off-site drainage facilities with encroachment permits for work on public road right of way. Insert applicant shall pay the 2017 Flood Control Drainage Fee 35 cents per square feet for drainage area 15A instead. Applicant is in an Establish Drainage Area15A, requests to be treated as other applicants in the same drainage area with very small building footprint and wants to follow the rules in General Plan that allows charging a fee of .35 cents a sq. ft. of impervious surface instead of the areas not yet established as adopted drainage areas that do not pay standardized drainage fees but must meet the collect and convey requirements of the subdivision ordinance. • Public Facilities/Services Element of the General Plan on page 7 states, “flood control drainage areas with established fees…Approved development projects in these drainage areas are assessed a fee based upon the impervious surface.” • This is a costly, overly burdensome requirement and governmental constraint that impedes the overall building of the project. The costs of…”proving downstream drainage is adequate, guarantying adequacy for drainage, paying for designing plans of the improvements, having CCC review and approve, then having the applicant obtaining access rights to make any necessary improvements to off-site drainage facilities, getting encroachment permits to do any work within public road right of way, building the complex drainage facilities, obtaining approval as building progresses” are just overly burdensome governmental constraints and will indirectly slow down or even halt the project due to excessive requirements and extreme mandates for a very small project. Instead, a reasonable proportion of costs, the fair allocation of impacts generated by the small project’s users should be considered in relation to requiring costly, extensive drainage improvements. In summary, indirectly there is nexus to overly burdensome, costly and material impediments to building and completing the project in an affordable, cost effective and timely manner. • The Drainage Area Plan and Fees documents states, “Following the adoption of a drainage plan, drainage fees can be assessed against new development within the drainage area. Because drainage fees can only be assessed on new developments occurring within adopted drainage areas, developments built within areas not yet established as adopted drainage areas do not pay standardized drainage fees but must meet the collect and convey requirements of the subdivision ordinance. In most cases, larger development projects are required to make … mitigation payments, although the requirement may not be consistently applied to smaller projects. (GP pg. 7-18) Applicant requests the favorable treatment above, as a smaller project, to ensure no discrimination and removal of expensive, burdensome barriers to building the small project. • Not requiring collect and convey improvements will not significantly imperil the drainage of downstream. • Applicant requests CCC consider reasonable accommodations, affordability, minimizing project holding costs as stated in the General Plan, and flexibility in site development standards to offset or reduce costs and speed up building process as outlined in the CCC General Plan as a reasonable accommodation request. • The Housing Element states (pg.6-90)” GOAL 7 Mitigate potential governmental constraints to housing development and affordability. 8 • General Plan provision 4-O says, “All new development shall contribute to, or participate in, the improvement of the …and flood control systems in reasonable proportion to the demand impacts and burdens generated by project occupants and users. (GP4-11) • Housing Production NEW CONSTRUCTION OF AFFORDABLE HOUSING Non-profit and for-profit housing developers play an important role in providing affordable housing in Contra Costa County. Over the years, the County has provided direct financial assistance, regulatory incentives, to…and special needs households. (GP HE pg. 6-96) AND SPECIAL NEEDS HOUSING In addition to the development of affordable housing in general, the County will work with housing developers to provide housing appropriate to the County’s special needs populations, including … physically disabled persons, seniors. Provide financial incentives for the development of housing targeted to special needs populations. (GP HE pg. 6-99) AND 2009 GP goal, and policy 7.3 “Continue to provide planning and development fee reductions, deferral and/or waivers for developments that meet the affordable and special housing needs of the community.” Applicant respectfully requests CCC modify COA54, understanding this is a small project and changes the COA to say Applicant is in Establish Drainage Area15A, requests to be treated as other applicants in the same drainage area with very small building footprints and will follow the rules in General Plan that allows charging a fee of .35 cents a sq. ft. of impervious surface instead of the areas with not yet established as adopted drainage areas that do not pay standardized drainage fees but must instead meet the collect and convey requirements of the subdivision ordinance. This change recognizes flood control systems costs can be fairly allocated to the applicant in a reasonable proportion to the demand impacts and burdens generated by project occupants, while removing costly, overly burdensome governmental impediments to a small building project. Thank You, Mary Dunne Rose   Page 1 of 2    Attachment G Appeal Points and DCD Staff Responses On May 21, 2018, the Appellant submitted a 234-page appeal of the Director’s determination to the DCD. On June 5, 2018, the Appellant submitted a revised 17-page appeal to the Office of the Clerk of the Board. The primary points of the appeal and DCD staff responses are summarized below. 1) Appeal Point: In 2006 DCD staff did not inform the appellant of Reasonable Accommodation laws, nor were there any informational posters or flyers displayed in the office. Not being informed of the option to request reasonable accommodations caused the appellant to be denied certain rights and resulted in the incorporation of conditions that are impossible to satisfy. County Response: The Reasonable Accommodations Policy was implemented in 2014. Under this policy, the Appellant has the opportunity to request accommodations to conditions of approval and zoning restrictions. 2) Appeal Point: The DCD determinations denying the Appellant’s reasonable accommodation requests were not promptly provided and violated the County’s 45-day policy for a response. County Response: Correspondence submitted to the DCD on September 27, 2017 and October 2, 2017 requested reasonable accommodations to make housing available to an individual with a disability. However, those requests did not state what accommodations were being requested. To help identify the accommodations being requested, County staff communicated with the Appellant and her consulting engineer to explain that additional information was required. The Appellant’s third submittal, received on October 20, 2017, provided additional information and detailed the specific zoning standards and conditions of approval from which relief was sought. The County’s first formal response was issued on November 17, 2017, which advised that additional information was still required. Since then, DCD staff (and Public Works staff) have communicated with the Appellant by phone, email, letter, and in person on numerous occasions to obtain necessary information and assist the Appellant in understanding and satisfying the applicable requirements and conditions of approval. 3) Appeal Point: Contra Costa County did not, and still does not have, a Board-approved and codified Reasonable Accommodations ordinance that is available to the public. County Response: The existing Reasonable Accommodations Policy complies with the Fair Housing Acts. 4) Appeal Point: DCD staff applied conditions of approval that are not normally imposed on similar projects. County Response: The conditions of approval applied to the Appellant’s project are typical of conditions applied to similar projects. The Appellant did not object to these requirements at the time this project was approved. 5) Appeal Point: The Appellant believes that the applied drainage conditions of approval, required deferred improvement agreement, and required scenic easement have resulted in a taking of or burden on the Appellant’s land without just compensation.   Page 2 of 2    County Response: The drainage conditions of approval, deferred improvement agreement, and scenic easement are standard requirements authorized by law. The Appellant did not object to these requirements at the time this project was approved.   1 10/26/2018 Appeal to Board of Supervisor C. Andersen To: PW Director Brian Balbas, PW Deputy Director Mike Carlson, Board of Supervisor C. Andersen From: Mary Dunne Rose, Owner of property; # MS060037 or CV14-0042; 87 Re: Additional Attachment to Board of Supervisor Appeal filed on June 5, 2018 Property: 78 Grandview Place, Walnut Creek, CA approved permit - lot split, new lot B to have UD home APN: 184-462-008, County File #MS 060037, confidentially requested Applicant: Property owner Mary Dunne (Rose), marydrose1@gmail.com; 1966 Tice Valley Blvd. #190 WC, CA Applicant requests reasonable accommodation to allow her to pay the drainage fee only; and that CCC, follow CCC RA “internal policy” process of an exception, or adjustment to a rule, policy, practice; rescind CofA 42, 43, 44, 45, 49, 53 and 54 so applicant is not required to comply with these excess CofA as their removal is necessary and critical for a person with a disability to have an equal opportunity to use and enjoy a dwelling and to prevent discriminatory treatment against disabled people as other non-disabled projects have been granted special privileges and not required to comply with these type CofA. This will help put applicant in the same position as someone without a disability and therefor provide equal opportunity to housing of our choice. Police Power, General Plans, The 1987 Mitigation Fee Act ("AB 1600") CCC police power is the inherent authority of governments to regulate private behavior in the public interest, subject to constitutional limits. When CCC makes land use and environmental decisions, they wield this police power. Local zoning is the form of the police power that's most familiar in land use settings. The power of CCC Board of Supervisors to approve private development projects also implies the power to attach Conditions of Approvals to those project approvals. Counties have multiple legal authorities to impose conditions such as: The inherent police power; General plans and specific plans that create standards for conditions; The Subdivision Map Act and local subdivision ordinances and standards and others not mentioned here. Land use planners and their legal advisors recommend that local officials use their General Plans to spell out the Board of Supervisors and community's goals and standards. The courts uphold implementation measures that flow from well-articulated policy statements in General Plans as expressions of the public interest. These adopted goals and policies then become the legal basis for County Ordinances regulating parcel sizes, setting public works standards such as drainage and flood control. Less Discriminatory Alternative Title VI Housing Act requires CCC (Federal Funds recipients) to implement a “less discriminatory alternative” if it is feasible and meets their legitimate objectives. Elston, 997 F.2d at 1407, 1413; Georgia State Conf., 775 F.2d at 1417. Even if the recipient of Federal funds CCC, demonstrates a substantial legitimate justification per their policy and actions, the challenged policy will nevertheless violate Title VI if the evidence establishes an alternative that meets this test exists and was not offered to applicant. A “reasonable accommodation (RA)” is a change, exception, or adjustment to a rule, policy, practice, or service that may be necessary for a person with a disability to have an equal opportunity to use and enjoy a dwelling. 2 The RA laws are of a higher Federal and State jurisdiction and my appeal should be handled as such under CCC administrative and police powers. Disability Physical Impairment 1. Applicant’s Husband - Cancer Survivor, Childhood and Adult Type One Diabetes, Hip Problems, Age over 62 years. This impairment substantially limits major life activity to keep blood sugar “at safe levels” – eating; along with walking with hip problems. 2. Applicant’s Disability - X-Rays show Deformed Right Foot, (2 surgeries already), ongoing physical pain. This impairment substantially limits major life activity of walking; including difficultly walking, mobility issues, balance issues. 3. Applicant’s Disability - X-Rays showing of Bone on Bone Big Toe Joint Left Foot; Bones on Bottom foot bones not healed, ongoing physical pain. These impairments substantially limit major life activity of walking: including difficultly walking, mobility issues, balance issues. The feet problems create barriers safe walking. Also, difficult to socialize as had done is past, difficulty in walking. CCC Acknowledgement that Applicant is Qualified Person with Disability CCC has acknowledged they verified applicant suffers from a qualifying RA feet disability as defined by the Acts (qualified person) and “…basis of our review, we have already determined and accepted that you do have a disability,” per email from Deputy Director A. Bhat dated 4/25/2018. Further verification, at subsequent at 6/13/2018 meeting, with applicant visually revealing and displaying both feet X-Rays and actual bare feet’s, to DCD Director and DCD Deputy Director for visual confirmation; verbal acknowledgement again. Email and agenda provided upon request. Use of Housing by Applicant & her Family Applicant intents to live and use the UD disabled friendly home to age in place safely with UD ground floor modifications. RA is necessary to make specific housing of their choice available to disabled applicant Very important is the medical based accommodation requested: the propose UD home is only about 6 to 8 minutes to Kaiser hospital, applicant’s family medical offices, which is necessary for easy access given applicants mobility impairments which substantially limit major life activity of walking. Also, necessary quick access to the hospital given her partner’s diabetic issues along with his ongoing cancer testing and hip issues. Moreover, applicant chooses to age in place. Chooses not to live in “assisted living, skilled nursing or board and care” (warehoused). Instead, we choose to age safely in place in our ground floor disability friendly home. Discrimination is defined by various laws that includes "a refusal to make reasonable accommodations in rules, policies, practices, or services, when such accommodations may be necessary to afford [handicapped] person[s] equal opportunity to use and enjoy a dwelling of their choice," §3604(f)(1)(A) and (f)(3)(B) or otherwise deny or make unavailable. Building our UD, mobility friendly home will eliminate barriers to walking, entering our home safely, showering, cooking, walking to the street for socializing, performing daily activities that other non-disabled folks enjoy on a daily basis such as getting the newspaper and mail, taking out the garage, walking her land to performing maintenance checks on our home. No Undue Financial or administrative burden to CCC Every requested RA below and attached information are just changes to 2006 erroneous and unfair conditions of approval imposed upon disabled applicant in a discriminatory manner. Applicants proposed changes below are necessary to remove inequitable CofA that are prejudiced against disabled person and these type of CofA are not always imposed on other similarly situated, non-disabled builders. CCC in 2018 fiscal year has a huge budget of approximately $3.4 billion, including general fund and other special funds. The requested changes below will not cause undue financial or administrative burden. 3 No fundamental alteration in the nature of CCC programs or laws, including land use and zoning None of these changes will fundamentally alter the nature of CCC programs or laws, including land use and zoning. In fact, they will uphold many of CCC General (GP) Plan Housing Element policies and state and federal laws surrounding RA processing and disabilities and civil rights. CCC General Plan include many references to RA and committing to building for disabled, special needs persons. These RA requests below will allow CCC to comply with their own GP! Also, important, Cal code 65583 (c)(3) states, “Address and, where appropriate and legally possible, remove governmental and nongovernmental constraints to the maintenance, improvement, and development of housing, including housing for all income levels and housing for persons with disabilities. The program shall remove constraints to, and provide reasonable accommodations for housing designed for, intended for occupancy by, or with supportive services for, persons with disabilities.” There are many more laws applicant will refrain from listing. Building Site of UD disability friendly home Near Downtown, Transit, Medical Offices, Hospital Very important, is the medical RA accommodation requested: the lot is only about 6 to 8 minutes to Kaiser hospital, applicant’s medical offices which is necessary for easy access given applicants mobility impairments which substantially limit major life activity of walking. If CCC doesn’t rescind CofA 42, 43, 44, 45, 49, 53 and 54, applicant will not be able to build her families home of our choice which is essential to provide equal opportunity to housing to disabled folks. Finally, this project represents infill development and its very near to the bus stop, downtown Walnut Creek, 680 and 24 freeways, along with BART, near downtown and transit. The construction of the road, etc. will block emergency vehicles from servicing my homes above the targeted DIA construction improvements. RA is being requested for various Conditions of Approval (CofA) imposed by CCC September 2006 applicant met with CCC DCD staff Ms. Rose Marie Pietras to discuss the application. Applicant informed Ms. Pietras of my foot deformity, showed her the foot and told her that applicant needed to plan for her old age as the foot also had increasing rheumatoid arthritis. CCC staff Ms. Pietras was callously indifferent to my protected Civil Rights, disability status. Staff Ms. Pietras proceeded to intentionally create unequitable, discriminatory CofA. Some examples of the following RA requested changes to CofA were created by staff intentionally discriminating against applicant by imposing certain CofA that have excessive restrictions and certain unfair, unequitable and unjust, mistake conditions to satisfy to build the dwelling of our choice. It is discriminatory (see the Acts) and illegal to create unreasonable conditions approval in a manner that renders a project infeasible for development and penalizes disabled applicant when other non-disabled similarly situated people are not burdened with these excessive, disparate CofA, for very small project such as applicants. These following examples of CoA show inequitable costs, adverse impacts and barriers imposed on the applicant by CCC’s CofA that has not been required of other developers of like projects in the past. CCC BofS has an affirmative duty to establish a “blueprint” for a discrimination free and error free procedural due process, documenting their commitment to a constitutional rights compliant land use application and processing practices for all persons, including disabled, senior, special needs, distributing this “blueprint” to the public and making it available to everyone, including proper training of CCC personnel to carry out these duties, to prevent future staff errors. For example, applicant requested a lot split and permit to subdivide her property in year 2006, years ago, filing an application with CCC. September 2006 applicant met with CCC DCD staff Ms. Rose Marie Pietras to discuss the application. Applicant informed Ms. Pietras of my foot deformity, showed her the foot and told her that applicant needed to plan for her old age as the foot also had increasing rheumatoid arthritis. CCC staff Ms. Pietras was callously indifferent to my protected rights, she malicious created certain conditions of approval for my project that are discriminatory, inappropriate and punitive. CCC staff Ms. Pietras did not inform applicant of the Reasonable Accommodation (RA) laws at any point in the process. Nor did staff provide a CCC written RA 4 policy to applicant. Nor did any other CCC staff or personal (supervisors) inform applicant of the RA laws. Nor were there any posters in the DCD office, flyers or any information on the internet relating to applicant’s rights to RA process at CCC. This “no written policy for years” caused applicant to be denied her 1s Amendment right to Exercise Free Speech to request RA rights and equal protection and due processes rights and be free of discrimination. If proper RA processing had occurred in 2006, applicant never would have been given the certain “special different treatment” CofA that are near impossible conditions to satisfy, discriminatory and her home could have been built by now. Background No adequate downstream drainage system Applicant emailed on 10/1/2018 to Board of Supervisor Andersen’s office (and DCD, PW department heads) per BofS Andersen request, information regarding drainage and letters from Public Works and DK Engineering Drainage Consultants confirming the drainage for Westborought 14-unit Condo (my neighborhood) was draining to “…inadequate storm drain system.” See attached drainage 7/27/2015 letter from PW to Condo Engineer AND see letter received by PW on 8/12/2015 from DK Engineering Consultants for Condo project, page 3 #16, stating "…neglecting the capacity of the inadequate storm drain system." This is the same storm drain system, same area and vicinity that applicant’s storm water drains into. See Westborough CCC file and Drainage and Hydrologic Hydraulic study by DK Engineering Consultants for statement that the "… bioretention basins are designed .low flows. “Higher flows will enter the storm drain system and bypass the bioretention basins all together." Westborough was granted special privileges inconsistent with the limitation on other properties in the vicinity. Westborough, a non-disabled applicant, was allowed to pay the drainage fee and not make drainage improvements in proportion to their project impact. Further, Westborough (not a disabled applicant) did not have to fully comply with same CCC CofA “Collect and Convey” that CCC is burdening, imposing barriers on applicant’s right to build housing of disabled persons choice. Applicant also created a “list of CofA” and is working with CCC to review and correct certain ones that make building housing of our choice impracticable. Preservation and Enjoyment of Substantial Property Rights This RA exception is necessary for the preservation and enjoyment of a substantial property rights of applicant to put disabled applicant in the same position as someone without a disability and therefore afford equal opportunity under Federal and State RA various laws to obtain a final map to build our Universal Design first floor housing of our choice and to accommodate my families handicap needs. CCC has applied the zoning ordinance unequally to similarly situated applicants compared to applicant’s project. Health Safety and Welfare-Collect and Convey Information source; see attached source document for verification of facts below. (Note: Applicant used FEMA website to print out flood maps for her project area; googled “CCC FLOODPLAIN MANAGEMENT PROGRAM Answers to Commonly Asked Questions and A Guide for Residential Construction Within Special Flood Hazard Areas Revised February 2015”; and printed out parts of Chapter 82-28 Floodplain Management Ordinance and “PW Conditions of Approval What Do They Mean?” pamphlet. See attached documents. Very important, the granting of the RA requested rescinding CofA 42, 43, 44, 45, 49, 53 and 54 exception will not be materially detrimental to the public welfare or injurious to other property in the territory in which the property is situated. CCC Floodplain Control Ordinance, attached, FEMA flood zone maps (see attached maps printed from FEMA website and related docs) only applies to “all the lands in a… “special flood hazard areas (SFHA)”. The flood zone at the bottom of Panoramic Way is in a 500-year flood “shaded” zone X, showing no immediate threat to health, safety and welfare. Repeat, the storm waters from my little project will not foster downstream property damage or adverse flooding impacts in the 500-year “shaded” zone X as it is not in designated “special flood hazard areas (SFHA)”. 5 Moreover, applicants project is NOT in the designated special flood hazard areas (SFHA). Applicants home is in “not shaded” over 500-year zone X designated on the map as “Area of Minimal Flood Hazard”. The bottom of hill of Panoramic Way 500-year flood zone (500-year flood “shaded” zone X) does not materially, significantly, poses any immediate threat to health, safety and welfare to the public welfare or injurious to other property in this 500-year FEMA flood zone. CCC 82-28.602 states, “this flood ordinance shall apply to…areas of “special flood hazards”… CCC 82-28-504 defines “special flood hazard area (SFHA)” has many zones but not the zones in my project area of Grandview Place and Panoramic Way. Most important, CCC Ordinance Floodplain Management states at 82-28.204 - Findings of fact. CCC participates in the insurance program, National Flood Insurance Program (NFIP) administered by the Federal Emergency Management Agency (FEMA) which promotes the public health, safety and welfare in that it provides insurance and federal assistance in the event of flood(s) within the county's jurisdiction. In the absence of such insurance, the county's vulnerability to damage and loss resulting from flood events may be substantial and potential flood damage represents an immediate threat to the public health, safety and welfare. However, CCC own documents state they have insurance (no absence of insurance) and are not vulnerable to costly damages and there is no immediate threat to public health, safety and welfare. CCC Ord. Article 82-28.14. - Flood Hazard Zones 82-28.1402 - Lands to which this article applies. This article applies to all land in a flood hazard zone located in that portion of the Sacramento-San Joaquin Valley that is within the jurisdiction of Contra Costa County. (Ord. No. 2016-16, § II, 6-21-16). Applicant lands are not in any flood zone and of Panoramic Way road is not in any flood zone area SFHA. CCC is requiring applicant to make flood zone improvements to areas not in the required 100-year flood zones? Further, CCC Ord. 82-28.468 – Hardship states… aesthetic considerations, physical handicaps… personal preferences or …cannot…qualify as an exceptional hardship. So CCC Ordinance refuses to allow physically handicap folks to request an exception under the Federal and State Reasonable Accommodation laws? No wonder all my RA official drainage requests are always denied! This refusal shows CCC unreasonable, discriminatory governmental interests being advanced that is purely arbitrary, capricious, and unfounded. CCC insists applicant fix all the drainage problems for the entire neighborhood, outside of FEMA “special flood hazard areas (SFHA)” map flooding area, even though CCC has FEMA flood insurance, significantly delaying and stopping her home building process when there is no immediate threat to public health, safety and welfare in the non SFHA (upper non-Flood designated area and the lower Panoramic road) area of the designated 500-year flood zone. It is CCC’s duty to maintain and upgrade the storm drain systems in CCC and in my neighborhood’s “500 year flood rated drainage area”; not to force, require using CCC police powers to stop my development by requiring millions of dollars of major construction improvements such as road widening, retaining walls, rebuild all drainage systems and other related improvement for one disabled person building one home less than 2500 sq. Please see CCC Flood Control & Water Conservation Draft Flood Control Capital Improvement Plan 2018 update (7-year plan). CCC has no plans and does not show any project needed in my drainage area. Need and Applicant Requests CCC Nexus for Drainage CofA 42, 43, 44, 45, 49, 53, 54 There should be a reasonable relationship to the impact of the proposed one small, 2 story 2500 sq. foot home to my projects requirement for construction of millions of dollars of public facilities; this CCC imposed penalty against a disabled person should really prove a proper nexus between the impacts caused by the development and the condition which advances the governmental interest; CCC needs to demonstrate, document the required COA are reasonable and roughly proportional to the impacts of the on 2500 sq. foot home. Applicant RA requests this documentation, in writing from CCC, so she can understand the nexus and logic of CofA 42, 43, 44, 45, 49, 53, 54 and CCC continued application to her disabled 6 friendly home and the reasons for preventing her from living in the UD housing of her family’s choice. CCC Refusal to Comply with CCC own General Plan Applicant is in an Established Drainage Area15A, requests to be treated as other applicants in the same drainage area with very small building footprint and wants to follow the rules in General Plan that allows charging a fee of .35 cents a sq. ft. of impervious surface instead of the areas not yet established as adopted drainage areas that do not pay standardized drainage fees but must meet the collect and convey requirements of the subdivision ordinance. CCC General Plan states: section Public Facilities/Services Element of the General Plan on page 7 states, “flood control drainage areas with established fees…Approved development projects in these drainage areas are assessed a fee based upon the impervious surface.” PUBLIC FACILITIES/SERVICES ELEMENT of CCC General Plan states… “present procedures for requiring all new development to pay its fair share of needed drainage infrastructure are cumbersome and inconsistently applied”. “An additional problem is the inconsistencies in the amounts of drainage improvement fees required by the…County.” The Drainage Area Plan and Fees documents states, “Following the adoption of a drainage plan, drainage fees can be assessed against new development within the drainage area. Because drainage fees can only be assessed on new developments occurring within adopted drainage areas, developments built within areas not yet established as adopted drainage areas do not pay standardized drainage fees but must meet the collect and convey requirements of the subdivision ordinance. In most cases, larger development projects are required to make … mitigation payments, although the requirement may not be consistently applied to smaller projects (Translated - General Plan documents, written by CCC, proves and acknowledges CCC drainage requirements are applied in an arbitrary, discriminatory, error prone manner against disabled people need County help, impacting the decision-making processes, customs and procedures such as using the “Collect and Convey” inadequate policy and inadequate training of employees and supervisors to discriminate). (GP pg. 7-18). Applicant respectfully requests the favorable treatment above, as a smaller project, to ensure no discrimination and removal of expensive, burdensome barriers to building the small project. Also, important, General Plan provision 4-O says, “All new development shall contribute to, or participate in, the improvement of the …and flood control systems in reasonable proportion to the demand impacts and burdens generated by project occupants and users . (GP4-11) Applicant Can Never Comply with “Verify Adequate” Drainage #53 #54 CCC Requirements Applicant will never be able to comply with CofA 53 or 54 Division 914 as it is known to CCC and Applicant that the drainage in my projects area, vicinity is “inadequate”. Collect and Convey # 53 and #54 CCC Division 914 ordinance says: CofA 53 requires… “water from applicants’ property shall be collected and conveyed without diversion or damage to any improvement, building or dwelling to a natural watercourse having a definable bed and banks, or to an existing public storm drainage facility having adequate capacity to its point of discharge into a natural watercourse.” CofA 54 requires… “Applicant shall verify that the existing downstream drainage facilities that receive storm water runoff from this project are adequate to convey…if the applicant intends to direct project runoff to the existing roadside ditch along Panoramic Way and it is found to be inadequate, applicant shall constrict improvements to guarantee adequacy.” 7 Applicant will never be able to comply with this condition nor CCC drainage ordinances as it is known by applicant and CCC that the drainage in my projects area is “inadequate” (even if CCC removes the word “guarantee”). If CCC insists applicant appeals to the BofS for the drainage issues, the RA request is clearly futile and foredoomed as the drainage is inadequate, applicant can never comply with CofA 53 or 54 due to inadequate drainage and given statement on 10/11/2018 by CCC Slava Gospodchikov (PW) informing applicant, “…reasonable accommodation will NEVER be (used to waiver) waived by Public Works for drainage (issues) that effects public safety.” If CCC insists that the only reasonable accommodation action possible is to resort to the standard variance procedures this process is not reasonable either as it is futile and foredoomed as the drainage is inadequate and applicant will be again denied RA request by CCC. The opportunity and CCC process to “reasonably accommodate” will be a false, useless process resulting in additional process delays, discrimination and cost CCC more staff time. This “appeal” practice, given we all know the downstream drainage, is inadequate, will predictably cause a “adverse” effect. Applicant has a constitution right to fair due process, enjoyment of her property rights, to have CCC provide services without discrimination and all other important rights and laws for disabled individuals to have an equal opportunity to use and enjoy a dwelling and their life in America. Drainage CofA are all related: • Applicant can’t comply with and satisfy CofA 42, 43, 44 , 49 until she satisfies CofA 45 obtaining proof of access. • Applicant can’t comply with CofA 53 and/or 54 as the drainage is inadequate. Period. • Most important, CofA 41 exempts and provides an exception to CofA 42, 43, 44, 45 , 49 by not requiring those improvements on Panoramic Way as “these improvements are not characteristic of the area.” CCC has intentionally and erroneously ignored this CofA and parts of the General Plan (apply drainage fee to small developments) as CCC continue to discriminate and violate my RA requests, stall my project, waste my time and not allow my project to move forward. CofA #42, 43 and 44, 45 are invalid as they all are superseded by CofA 41. All CCC has to do is declare CofA41 exceptions is of a high legal tier (due to my RA requested use of RA Federal and State laws), over CofA 42, 43, 44, 45, 49, 53 and 54. Applicant requests under the RA request laws to preserve her privacy of her disabled condition (no public hearings). CCC Deferred Improvement Agreements is a Discriminatory tool to stop Disabled Development CCC Forcing applicant to sign a Deferred Improvement Agreement (DIA) that requires ALL Neighbors offering to dedicate to the county or other public agency sufficient land rights for construction, is useless and discriminatory as all neighbors will not sign the proof of access, stalling, stopping applicant from getting a workable final map and permit. Applicant can only believe the DIA (see DIA CCC already had applicant sign) is a tool CCC uses to stop development of those disabled persons CCC decides (discriminates against disabled) don’t “belong” in a hill top neighborhood ? Long term, consistently applying these punitive COA regarding forcing 8 applicant to sign DIA and rebuilding all downstream storm drains is intentional discrimination. Enforcing otherwise neutral laws or policies differently because of the residents’ protected characteristics constitutes intentional discrimination in violation of the Housing Act. RA is an exception, or adjustment to a rule, policy, practice, or service that may be necessary for a person with a disability to have an equal opportunity to use and enjoy a dwelling. Deferred Improvement Agreement Construction Requires Proof of Access CofA #45 CofA requires “applicant to furnish proof to PW ”…of neighbors “rights of ways and rights of entry and permits and easements obtained for” applicant to build CCC DIA required “roads and drainage improvements.” If CCC insists applicant obtain a copy of a duly recorded offer of dedication and rights of ways and rights of entry and permits and easements from the adjacent property owners, in a form and content acceptable to the public works director, offering to dedicate to the county or other public agency sufficient land rights for the construction, maintenance and operation of all necessary storm drainage systems and access facilities, this action will be intentionally discriminatory . Such documents shall be obtained (from all, many, many property owners and require many, many visits) between the boundaries of the subdivision and the point at which the surface waters will be discharged into a natural watercourse having definable bed and banks or an existing “adequate” public storm drainage facility. Since the storm drains at Panoramic Way and Olympic and Tice Valley Blvd are known to be inadequate, CCC will force applicant to fix all drainage on these streets per the CofAs, this will cost millions, delay, stop her project through “CCC ’s application and interpretation of their hidden discriminatory policies” it takes to build new drainage , roads, retaining walls, move utilities, cut dow n and dig up all the way down Panoramic, down Olympic Blvd to the flood drainage channel. Other non- disabled persons building a disabled friendly home are not subject to this kind of PW “police powers usage abuse”. NEXUS ANALYSIS Panoramic Way Frontage Improvements-Deferred Improvement Agreement (CofA 41 exception applies & overrules CofA 42, 43, 44, 45, 49, 53 and 54) Applicant is currently her own Owner Builder. Applicant requests reasonable accommodation to allow her to pay the drainage fee only; and that CCC, follow CCC RA “internal policy” process of an exception, or adjustment to a rule, policy, practice; rescind CofA 42, 43, 44, 45, 49, 53 and 54 so applicant is not required to comply with these CofA as their removal is necessary and critical for a person with a disability to have an equal opportunity to use and enjoy a dwelling and to prevent discriminatory treatment against disabled people as other non- disabled projects have been granted special privileges and not required to comply with these type CofA. This will help put applicant in the same position as someone without a disability and therefor provide equal opportunity to housing of our choice. This Nexus Analysis that applicant is requesting a RA exception to the Conditions of Approval for her small 2500 sq. foot project. The exception of policies and practices to the rules, standards and customs for the siting, development of CCC required CofA construction of significant and material changes in our neighborhood, the drainage improvements requiring roads, pavement additions, retaining walls, drainage, etc. Rescinding the RA requested CofA would eliminate regulatory barriers and allow persons with disability equal opportunity to build specific housing of their choice under the Federal Fair Housing Act and the California Fair Employment and Housing Act (the Acts) and other applicable laws. The effects of the nexus identifiable relationship analysis will demonstrate the necessary of lessening or eliminating “living disabled life difficulties” relating to CCC requiring applicant conform with (42, 43, 44, 45, 49, 53 and 54). 9 This includes obtaining proof of access that require walking, walking high fall risks and danger to applicants body, obtain encroachments permits, destroying of old trees, ruining the scenic easement beauty of the hill along Panoramic, pay for design and supervise and physically oversee the construct of 1600sq feet pavement for road project frontage, retaining walls, longitudinal and transverse drainage and conforms for drainage for entire neighborhood and vicinity, hire consultants to create plans to submit to PW, pay for PW inspections and PW plan review fees and applicant of course will be on site to oversee that the work is done properly for the entire neighborhood. Applicant has feet physical impairments disability, that results in significant mobility, stumbling, fall risks, balance, walking issues. This disability creates the need for the RA request allowing payment of the drainage fee instead of CCC requiring compliance with CofA 42, 43, 44, 45, 49, 53 and 54. Rescinding the requested CofAs and allowing applicant to pay the drainage fee instead, as other non-disabled persons are allowed, will ensure applicant safe ambulation in her neighborhood when complying with CCC conditions of approval in building her “required drainage.” This requested RA accommodation is necessary and directly linked to the applicant’s disability and the direct amelioration of a disability effect to provide equal opportunity to applicant to build and enjoy her home under safe ambulation complying with CCC drainage conditions. Further, this document and all attachments will show the request is reasonable, given the dangerous, near impossible, discriminatory results to disabled applicant when she tries to comply with conditions of approval CofA 42, 43, 44, 45, 49, 53 and 54. Applicant will fall, damage her body if she is required walk to each neighbor home over and over again to get approval from each neighbor as required by the DIA and CofA 45 in order to comply with CofA 42, 43, 44, 45, 49, 53 and 54 also, when applicant is performing everyday normal supervision manual tasks such as overseeing and observing the construction, walking up and down the long hill to communicate and disc uss the process with the contractors building the road and PW inspection of the progress, these CofA compliance will increase the walking hazards to applicant and result in difficulties preventing falls. Forcing applicant (with mobility issues) to walk to each neighbor’s house for procuring the voluminous “proof of access” approvals necessary per CofA45 so I can comply with CofA 42, 43, 44, 45, 49, 53 and 54 requires so much, too much walking. Those CofA violate the RA concept of “necessary of lessening or eliminating “living disabled life difficulties” Instead CCC is “increasing living disabled life difficulties”. Countless walking visits on Panoramic hill by applicant, to over 20 neighbors , some with over 60 yr. old, uneven hazardous driveways and walkways . In addition, more negotiations walking visits, more visits to offer money, extra visits for creating legal agreements, further walking visits to have them signed, then, up and down the hill with no sidewalks, blind curves, walking, slippery rain (higher risk for falling) conditions or 101-degree temperature (high risk for heat stroke, dizziness, falling) which is very injurious to disabled persons health. Next, CCC reviews proof of access docs and decrees acceptance by CCC, then more walking for disabled person after recording, back to neighbors to give them their final document. More opportunities to fall, stumble, lose balance and end up in the hospital. All due to CCC punitive requirements to have applicant increase her limit on walking distances significantly and materially more than her daily, normal disabled routine . CCC knows applicant has mobility, stability problems with her feet, applicant will fall and break a hip (go to hospital, lawsuit) or other bone while trying to obtain the documents from neighbors due to CCC refusing to grant RA request and refusal to eliminate regulatory barriers for safe building of my UD housing. Further, not all neighbors will agree, hereby stopping the project and these CCC required actions will be considered punitive, discriminatory and applicant will not be treated like non -disabled folks. 10 If CCC insists applicant obtain a copy of a duly recorded offer of dedication from the adjacent property owners, in a form and content acceptable to the public works director, offering to dedicate to the county or other public agency sufficient land rights for construction , maintenance and operation of all necessary storm drainage and access facilities , this action will be intentionally discriminatory. Such documents shall be obtained (from all, many, many property owners and require many, many visits) between the boundaries of the subdivision and the point at which the surface waters will be discharged into a natural watercourse having definable bed and banks or an existing adequate public storm drainage facility . Since the storm drains at Panoramic Way and Olympic and Tice Valley Blvd are known to be inadequate, CCC will force applicant to fix all drainage on thes e streets per the CofAs, this will cost millions, slow down and delay and/or stop her project through “CCC application and interpretation of hidden discriminatory drainage and DIA policies” to build new drainage down Panoramic, down Olympic Blvd to the flood drainage channel. In addition, understand even if every home owner along Panoramic Way hill grants proof of access and dedication and signs the form giving away their land rights (not likely), and applicant is currently her own Owner Builder, applicant intends and will indeed observe and oversee the millions-dollar improvements at the site just as is the rights of a non-disabled person, normal everyday task when someone pays for construction services. If a disabled person is forced to fund millions of downstream PW facilities and PW construction projects, that disabled has a right to oversee, be on site and be involved with the work; with PW and the construction company on site. Rescinding the requested CofA is necessary to reduce the… increased walking, falling, tripping hazards and difficulties in performing manual tasks by applicant such as being on site of constructing road, observing, oversee the construction (just like a non-disabled person) of the retaining walls and road building, trying to walk safely up and down the long Panoramic hill to communicate and discuss the construction process with the contractors building the road, walking to deal with calls of complaints that will require applicant to drive to the site, park, walk on uneven construction surface, increasing the likelihood of falls, stumbling and balance problems, decreasing safe, easier mobility on hill incline of Panoramic Way daily to make sure contractors are following the construction plans as required by CCC. The same nexus connection “hazardous walking distance and conditions” relationship results in an “unequal” opportunity to be provided to a handicapped person, hence the RA request to create a “level playing field” in housing. I will not be able to take advantage of my projects housing opportunities because of the conditions created by my disability. Treating applicant, the same as non-disabled folks, may not ensure that the disabled have an equal opportunity to use and enjoy a dwelling of their choice per the Acts. Equally important applicant will exercise her constitutional right to be on site, observe, communicate and oversee the millions-dollar improvements progression if CCC compels her to build retaining walls, drainage installation, widening roads, etc. at Panoramic Way road , just like any other non-disabled owner builder person buying construction services. Requiring applicant to sign DIA and of course, then implement drainage construction on Panoramic will increase the walking hazards to applicant and difficulties in performing everyday supervision of construction activities, normal manual tasks of persons purchasing expensive services such as site supervision, overseeing, observing the construction, checking progress of work, walking up and down the long hill to communicate and discuss the process and status (CCC has time limit requirements) with the contractors building the road, walls, drainage, along with handling the calls of complaints by neighbors that will require applic ant to drive to the site, park, walk on uneven construction surface, increasing the likelihood of falls, stumbling and balance problems and subsequent hospitalization. These are barriers that are imposed by my disability, that prevent me from obtaining a housing opportunity others can and have accessed. 11 Westbrough 14 condos applicant (same drainage area and vicinity as my project, 14 times larger project, non-disabled housing, also granted zoning change), was granted special privileges, by CCC being allowed to pay the drainage fee and not construct storm drain improvements that were roughly proportional to the impacts of the project. In addition, Ms16-0015, Arfa, was allowed to choose the drainage fee or make drainage improvements. These non-disabled people were granted preferential treatment whereas applicant is forced to deal with disability punishing mobility problems, near impossible mobility difficulties of CofA 42, 43, 44, 45, 49, 53, 54. The RA granting of the request is necessary bring the applicant to parity with other property owners in the same county. If CCC intends to not grant RA exceptions and not rescind CofA 42, 43, 44, 45, 49, 53 and 54, instead refusing to apply the drainage fee only and insisting on requiring applicant to sign DIA (applicant comprehends, given past treatment of this disabled person by CCC, the DIA agreement will be called up as CCC has established it discriminates against disabled persons), applicant fully expects CCC to force action of the DIA agreement. A CCC DIA agreement is a valid contract, to hold out as otherwise is fraudulent. CCC should not legally be telling applicant, “CCC doesn’t always call up and force the agreement”; applicant believes this practice of telling any applicant that the valid Ca DIA contract is “not always enforced” is deceptive, if not leading to outright elder financial abuse, CA contact law violations and unethical. This is a deceptive policy to stop certain people from exercising their right to afford handicapped persons equal opportunity to use and enjoy disabled housing. The requested accommodation is reasonable, would not impose an undue financial or administrative burden on the County, just delete the CofA s, is not a costly action. Deleting CofA 42, 43, 44, 45, 49, 53 and 54 (which are interrelated) is not costly and will stop CCC using its police powers in an discriminatory, unlawful manner and then CCC could not force disabled people obtain a copy of a duly recorded offer of dedication and rights of ways and rights of entry and permits and easements from the adjacent property owners with her feet impairment that substantially limits major life activity of walking (stumbling, falling, tripping, balance issues); applicant will fall and end up in the hospital if is forced to get proof of access, etc. Removal of CofA#42, 43, 44, 45, 49, 53 and 54 is necessary to ensure CCC applicant stays healthy so the property will continue to be used and accessible to applicant; if I am in the hospital, I cannot use and enjoy housing of our choice. The change to the “CofA #42, 43, 44, 45, 49, 53 and 54 will help put applicant in the same position as someone without a disability, building a safe and cost-effective home, not being forced by CCC to walk over and over, up and down the hill, trying to acquire over 20 “proof of access documents” from neighbors (CofA 45), many neighbors with uneven, cracked pavements, driveways and walkways, which will result in me tripping and falling, putting myself in danger due to mobility disability and therefore this CofA results in not providing equal opportunity to housing of disabled persons choice. Applicant cannot comply with the other 42, 43, 44, 45, 49, 53 and 54 until this CofA (CofA 45) is completed by applicant. CCC housing element goal, in General Plan, # 7 says, “Mitigate potential governmental constraints to housing development and affordability.” The requested accommodation would not require a fundamental alteration the County’s land use and zoning program, just delete the CofA, only then can applicant be treated as other similarly situated non- disabled builders. In fact, the accommodation will uphold and promote the CCC Housing Element Goals and other General Plan Goals. The RA exception is necessary for the preservation and enjoyment of a substantial property rights of the applicant. There are special circumstances applicable to the subject property because of its size, shape, topography, location, historical drainage patterns, large, old shade trees along Panoramic Way street edge of pavement and semi-rural surroundings. Also, there are unusual circumstances or conditions affecting the property; the strict application of the respective zoning regulations deprives the subject property of rights enjoyed by other properties in the vicinity and within the identical land use district. 12 Paving widening is not characteristic, nor it is even necessary or needed given the existing right of way constraints , the features the hillside, topography, built out nature of the very old neighborhood. The neighborhood is built out, why expand the road? Very important, Panoramic does not have much traffic at all; no significant amounts of traffic, why widen the road? See next paragraph. The DIA proposes a storm drain system that is not following historical drainage patterns. The DIA proposes a storm drainage system that is not characteristic of the facilities in our neighborhood. The DIA construction requiring additional paving space will need to cut into my hillside (look at topo map, location of my property). CCC will cause a landslide of applicant’s property by undermining and compromising the stability of my hill at its foot base and along the side . When the landslide occurs, applicant will unable to escape in time given her feet mobility disability. How can applicant enjoy her housing if she dies in a landslide? This cutting into the hill side will violate the CofA regarding the scenic easement. Applicant understands widening the road will lead to spoiling and not preserving the character of the hillside and neighborhood, destroying and razing old established beautiful Oaks and other large shading trees all along Panoramic Way edge of payment to install roads and longitudinal and transverse drainage and digging of above ground ditch drainage, changing historical drainage patterns of the entire neighborhood all to install unneeded and unnecessary road way expansion for one little house (home footprint less than 1300 sq. ft.) It would be a great benefit to all of the neighborhood if: the trees were not destroyed to put in the drainage and widen the road, if the character of the neighborhood was not changed; if the hillside was not carved and dug into, and huge ugly retaining wall put in, just leave the scenic entry and drive to Grandview Place in its beautiful, natural state. The DIA building of the roadway will take an exceedingly long time, blocking traffic including firetrucks, ambulances (causing safety problems) and sanitation removal trucks (causing health problems). If my spouse has another diabetic emergency (had one this summer, called 911 to get his blood sugar back up 32) and the road is block to emergency vehicles he could die. Also, neighbors will be delayed going to necessary doctor appointments, moms won’t be able to pick up their children from school on time (causing welfare problems) as the road is not wide enough to have pull out area to go around. The DIA and related construction will cause many health and safety problems in the neighborhood over a long period of time . Additional side note, applicants lot exhibits unique physical characteristics that exist to justify relief from zoning, DIA regulations and further, other non-disabled persons, similarly situated, have been granted this relief. The requested accommodation is reasonable and necessary, the cost of rescinding CofA#42, 43, 44, 45, 49, 53 and 54 is materially null. Equal treat is just requiring a standard drainage fee and not requiring millions of dollars of improvement, forcing applicant to walk on uneven surfaces to try to get proof of access and applicant overseeing, supervising the work and walking on dangerous surfaces, falling…so she can complete all linked and connected water drainage CofA#42, 43, 44, 45, 49, 53 and 54. Again, CCC in the past has allowed no DIA requiring drainage construction to other non disabled builders,, instead allowing just the drainage fee and this use of police powers would not be an undue hardship or substantial burden to CCC. Whereas, the benefits to applicant who faces daily mobility barriers are huge and life changing, instrumental to living as close to a normal life as possible when building her home of her choice. Applicants lot exhibits unique physical characteristics that exist to justify RA exception relief from the road pavement widening and DIA RA exception and further, other non-disabled persons, similarly situated, have been granted non-RA relief in the past or even have properly, non-discriminatory written CofA at the beginning of the process. Also see Nexus Analysis dated 7/18/2018 given by applicant to CCC for BofS appeal hearing. Applicant respectfully requests CCC rescind 42, 43, 44, 45, 49, 53 and 54, understanding this is a small project and CCC changes the COA to say Applicant is in Establish Drainage Area15A, requests to be treated as other applicants in the same drainage area with very small building footprints and will follow the rules in General Plan that allows charging a fee of .35 cents a sq. ft. of impervious s urface instead of the areas with not yet established as adopted drainage areas that do not pay standardized drainage fees but 13 must instead meet the collect and convey requirements of the subdivision ordinance. This change recognizes flood control systems costs can be fairly allocated to the applicant in a reasonable proportion to the demand impacts and burdens generated by project occupants, while removing costly, overly burdensome governmental impediments to a small building project. Also, given the exception examples documented above for the Collect and Convey exception, please grant relief from those CofA also. Thank you. I, Mary Dunne Rose, applicant and appellant, have read the forgoing document and understand its contents. With the contents that I have personal knowledge, I know and believe them to be true of my knowledge. I verify my belief that the above statements are true. Regarding the contents that I do not have personal knowledge of, I believe them to be true based on specified information, documents or both. I assert the truth and my belief in the truth of those matters under penalty of perjury. Please process this RA appeal to the BofS ASAP! Date __10/26/2018___________________ Name _mary dunne Rose______________ Mary Dunne Rose Many Attachments Attachment L Date Action Summary 9/29/2017 Email from Appellant to DCD Request for reasonable accommodations (details of requested accommodations not provided), summary of medical conditions, and copy of project site plan. 10/2/2017 Ltr from Appellant to DCD and PWD Duplicate of 9/29/2017 email to DCD, but in hard copy form 10/20/2017 Ltr from Appellant to DCD Revised reasonable accommodations request including details of the specific accommodations being requested 11/17/2017 Ltr from DCD to Appellant Preliminary review and request for additional information with respect to setback and grading accommodations. 12/5/2017 Ltr from DCD to Appellant Official Deputy Director Determination. All reasonable accommodations denied either due to insufficient documentation to support request or request not related to disability. 12/12/2017 Ltr from Appellant to DCD Appeal of the Deputy Director's 12/5/2017 determination. 12/14/2017 Ltr from DCD to Appellant Letter granting a requested extension of the filing period for the Final Map for one additional year, through December 2018. 4/30/2018 Mtg w/ DCD and appellant Meeting to discuss requests. 5/9/2018 Ltr from DCD to Appellant Official DCD Director's Determination. Appeal denied and Deputy Director's determination upheld. All reasonable accommodations denied either due to insufficient documentation to support request or request not related to disability. 5/21/2018 Ltr from Appellant to DCD Appeal of the DCD Director's 5/9/2018 determination. 5/22/2018 Ltr from DCD to Appellant Acknowledgement of timely appeal of DCD Director's 5/9/2018 determination. 6/5/2018 Ltr from Appellant to Clerk of the Board Revised appeal of the DCD Director's 5/9/2018 determination. Submitted to replace original 5/21/2018 appeal. 6/13/2018 Mtg w/ DCD and appellant Discussion of COAs, date for appeal hearing, private hearing request, status of tentative map, and fees/charges for reasonable accommodations review. Index of Correspondence and Meetings 6/26/2018 Mtg w/ DCD, PWD, and Appellant Meeting to discuss COAs 6/27/2018 Mtg w/ PWD and Appellant Meeting to discuss COAs 7/3/2018 Ltr from DCD to Appellant Letter memorializing the items discussed in meeting with staff on 6/13/2018. 7/9/2018 Ltr from Appellant to DCD, PWD, and Clerk of the Board Supplemental information to support requests, copy of letter from appellant's consulting engineer, copy of notarized Deferred Improvement Agreement and associated communication with PWD. 8/23/2018 Ltr from DCD to Appellant Letter clarifying procedural issues and scheduling BOS hearing dates. 8/30/2018 Ltr from Appellant to Clerk of the Board Appellant's agreement to a 10/9/2018 appeal hearing before the BOS, request for a private appeal hearing, timeline of events from 9/8/2006 through 8/28/2018, request for privacy of medical information, documents of what appellant believes are examples of non-disabled persons receiving special privileges from the County, itemized costs the appellant has incurred, maps and plans to support desired design and location for the proposed residence on Parcel-B 9/11/2018 Ltr from Appellant to DCD Supplemental information to support requests, request for a one-year extension of the project through December 31, 2019, and preliminary plans (site plan, floor plan, elevations) for the proposed residence. 10/11/2018 Mtg w/ DCD, PWD, and Appellant Meeting to discuss COAs 10/22/2018 Conference Call w/ DCD and Appellant Discussion on interpretation of DCD COAs and procedures for satisfying them. 10/25/2018 Mtg w/ PWD and Appellant Meeting to discuss COAs 10/26/2018 Ltr from Appellant to DCD, PWD, and BOS Request for additional reasonable accommodation. 11/2/2018 Ltr from DCD to Appellant Revised DCD Director determination granting accommodations for reduced setbacks and unbalanced grading, but affirming denial of the remaining requests. Clarification that tentative map is valid through December 2020. 11/26/2018 Mtg w/ DCD, PWD, and Appellant Meeting to discuss COAs 12/3/2018 Ltr from Appellant to Clerk of the Board Information to support appeals, summary of Federal and State laws applicable to her request, list of injuries sustained as a result of reasonable accommodation review process, timeline of interactions with County staff, comparison of COAs from her subdivision against other projects in the area, and various appellant notes 12/4/2018 Mtg w/ PWD and Appellant Meeting to Discuss COAs 12/6/2018 Ltr from DCD to Appellant Letter advising that time & materials charges ($3,726.48) assessed to County File #CV14-0042 in relation to the reasonable accommodations review have been waived. 1/10/2019 Ltr from PWD to Appellant Letter detailing the documentation and actions needed to satisfy various PWD COAs. RECOMMENDATION(S): ACCEPT report on the twentieth anniversary of the Industrial Safety Ordinance. FISCAL IMPACT: There is no fiscal impact. BACKGROUND: During the 1990s there were many serious incidents where there were fatalities, major impact to the community, or major damage onsite. The County’s Board of Supervisor knew something needed to be done. They adopted the Industrial Safety Ordinance that went well beyond any other requirements to prevent accidents. The attached report shows the success of this ordinance. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Randy Sawyer, 925-335-3210 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Marcy Wilhelm, Randy Sawyer D. 4 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Twentieth Anniversary of the Industrial Safety Ordinance CLERK'S ADDENDUM Speakers:  Shanelle Scales-Preston, office of Congressman Mark DeSaulnier (letter attached). AGENDA ATTACHMENTS Annual Report MINUTES ATTACHMENTS Letter from Congressman DeSaulnier Twentieth Anniversary of the Industrial Safety Ordinance Twentieth Anniversary of the Industrial Safety Ordinance In December 1998, Contra Costa County ’s Board of Supervisors adopted a lan dmark In du strial S afety O rdinan ce requiring regulated facilit ies in the Cou n ty to im plement compreh en sive safety progr am s. Th e requ iremen t s o f the In du strial S afety O rdinan ce (ISO) aimed to p revent chemical acciden t s are some o f the most str in gen t in the United S tates, if n ot the w orld. Th e g oal is fo r facilit ies to im plement safety progr ams, instill a safety culture and management systems that p r events in ciden ts that co uld h ave detrimental impacts to the su r rou n din g communities. In addition , IS O man d ated p ar ti cip ation fro m indu stries, agen cies, elected officials an d the public at large. During the 1990s, there w ere high severity incidents that occurred that caused major damage onsite, large community impacts or caused serious injuries or fatalities onsite that occurred almost every year. Below is a history of these incidents. These incidents were of serious conce rn to the surrounding communities and the Board of Supervisors. The Board of Supervisors worked with refinery and chemical plant representatives, representatives of Oil, Chemical and Atomic Workers (OCAW)1 and community members to develop the Industrial Safety Ordinance. The Board passed this ordinance in December 1998 and it became effective on January 15, 1999. There were two high severity incidents that occurred in February and March 1999 at facilities that are covered by either the County’s or the City of Richmond’s Industrial Safety Ordinances.2 Since those two incidents, there has only been one incident of that severity, which was the 2012 Chevron Richmond Refinery Crude Unit fire. History 1990’s Major Chemical Accidents and Releases Below is a listing of major accidents and releases that occurred in the County during the 1990s3 .  May 1992 lube spent acid was released and ignited. One worker died and another was seriously injured and there was a majo r impact from the smoke and gas cloud that was formed.  August 1993 four to eight tons of sulfur trioxide was released that reacted with the water in the air to produce a sulfuric acid cloud and more than 20,000 people sought medical attention. 1 OCAW is now part of the United Steel Workers. 2 The City of Richmond adopted the County’s Industrial Safety Ordinance that became effective in February 2002. 3 Note that two of these incidents were at facilities that are not covered by either the County’s or the City of Richmond’s Industrial Safety Ordinance.  September 19 94 there was a release that occurred over 16 days that impacted the workers at the refinery and the surrounding community where more than 1,200 people sought medical attention at a special clinic established because of this release.  June 1995 there was a crude unit fire where the refinery established alternative housing at a motel during and after the fire for more than 100 families.  April 1996 there was a major release and fire at a catalytic gas unit that caused millions of dollars of damage at the facility and impact to the surrounding community from the smoke.  May 1996 there was an accidental release of hot coke 4 that ignited and caused millions of dollars of damage at the facility.  January 1997 there was a runaway reaction at a hydrocracker unit, which caused increased temperatures and pressures and the outlet piping from the hydrocracker failed, killing one worker and injuring 46 contractor employees.  February 1999 there was a crude unit fire where four employees died and one was seriously injured.  March 1999 a six-inch valve failed at a gasoline process unit and a gas release occurred that exploded and ignited, causing millions of dollars of damage to the facility and smoke impacting the surrounding community.5 Major Chemi cal Acciden ts or Releases Hazardou s M ater ials Pr og r ams analyzed the M aj or C h emi cal Acciden ts or Releases (MCAR) 4 Coke is a petroleum byproduct of some refineries. Coke is similar to coal. A delayed coker is one type of equipment that is used to produce this coke. The coke is formed in a delayed coker at high temperatures and then cooled. When the coke is c ooled it is then dropped from the coker to a containment area below the delayed coker. This accident occurred when the coke was dropped before it was cooled properly, which caused a major fire. 5 August 2012 a pipe failed on the Crude Unit Atmospheric Colu mn. Gas oil was released, formed a vapor cloud and ignited. There were six minor injuries to emergency responders at the facility. Over 15,000 people sought medical attention as a result of the fire. This was the first Major Chemical Accidental Release that meets severity level 3 criteria since May 1999. 0 1 2 19 92 19 93 19 94 19 95 19 96 19 97 19 98 19 99 20 00 20 01 20 02 20 03 20 04 20 05 20 06 20 07 20 08 20 09 20 10 20 11 20 12 20 13 20 14 20 15 20 16 20 17 Non ISO 1 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ISO/RISO 0 1 1 1 2 1 0 2 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 that occu rr ed sin ce the implemen tati on o f the In du str ial S afety O rdin an ce. The anal ysis in cludes the n umb er o f MCARs and the severity o f the MCARs. Three different level s o f severity were assign ed: • Severity Level III —A fatalit y, seriou s in ju ries or maj or on -site and/or off-site damage o ccurred • Severity Level I I—An imp act to the commu n i ty occu rred, o r if the situ ation was sligh tly d i ffer en t the accident may h ave been considered major, o r th er e is a recu r ri ng type o f in ciden t at that facility • Severity Level I —A release wh ere th ere was no or minor in ju r ies, the release h ad no or sligh t imp act to the commu n ity, or there was no or minor on site damage Bel ow is a chart sh ow in g the n umb er o f M CARs from Jan u ary 1999 through 2 018 for the station ary sou rces subject to either the County’s or the City of Richmond’s Industrial Safety Ordinances . A w eight ed score h as been d eveloped, giv ing mor e w eight to the h igh er severity in ciden ts and a lower w eight to the less sev ere in ciden ts. The pu rpose is to d evelop a metric o f the overal l p r ocess safety o f facilities in the Cou n ty, the facilities that are covered by the Cou n ty and the City o f Rich mon d In du strial S afety O rd inan ces. A severity level III incident is g iven 9 poin ts, severity level II is g i ven 3 poin ts and severity level I is g i ven 1 poin t. Bel ow i s a g raph o f th is w eight ed scor in g. 0 2 4 6 8 10 12 Number of MCAR'sYear County and Richmond ISO MCARs Severity Level III Severity Level II Severity Level I Total MCARs Conclusion The success of the implementation of the Industrial Safety Ordinance has been recognized by the United State Chemical Safety and Hazard Investigation Board, by Congress with presentation to two Senate subcommittees, and California adopted regulations for petroleum refineries that used the Industrial Safety Ordinance as the model. The success can be attributed to the changes the ordinance required, the work of the engineers implementing the program, and the culture change that occurred by the regulated facilities. What was at one time okay is no longer okay. 0 5 10 15 20 25 Major Chemical Accidents and Releases Weighted Score for ISO &RISO RECOMMENDATION(S): ACCEPT a report from the Department of Conservation and Development on "Envision Contra Costa 2040," the effort to update to the Contra Costa County General Plan, Zoning Code, and Climate Action Plan (CAP). FISCAL IMPACT: The project cost, which includes updates to the County General Plan, Zoning Code, and CAP, and preparation of an environmental impact report (EIR) to cover these actions, is estimated at approximately $4.54 million. This effort is being financed by DCD's Land Development Fund and up to $2.25 million from the County General Fund. BACKGROUND: State law requires each city and county in California to prepare and maintain a general plan, which serves as a jurisdiction's "constitution" for decisions concerning land use planning and expresses a community's long-term vision for its future development. All decisions on planning matters (rezoning, subdivisions, use permits, etc.) must be consistent with a jurisdiction's adopted general plan. The Board of Supervisors adopted the first iteration of the County General Plan in January 1991. Limited General Plan updates, or “reconsolidations,” were adopted in 1996 and 2005, but a comprehensive update has never occurred. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Will Nelson (925) 674-7791 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D. 5 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:February 12, 2019 Contra Costa County Subject:Report on General Plan Update - "Envision Contra Costa 2040" BACKGROUND: (CONT'D) On December 19, 2017, DCD staff reported to the Board on the status of the General Plan (see Attachment 1). The report explained the necessity of a comprehensive update and presented three basic options. The Board directed DCD to proceed with Option 2 for updating the General Plan along with a parallel update of the County Zoning Code, and to select a consultant to assist with this work. After completing the solicitation process, DCD selected PlaceWorks, a full-service planning and environmental consulting firm that has worked on over 75 general plans across the state. While not originally requested by the County, PlaceWorks included a CAP update in their proposed scope of work. PlaceWorks is primarily responsible for preparing the updated General Plan and CAP, along with the EIR, and is providing technical support to DCD staff for the Zoning Code Update. As the General Plan will cover the period from 2020 to 2040, staff has dubbed this effort "Envision Contra Costa 2040." Since execution of the contract in September 2018, PlaceWorks and DCD staff have commenced work on the following items. Public Outreach Public outreach will constitute a significant portion of the overall effort and will occur in-person as well as online. Approximately 80 public meetings are planned. These include meetings before the Board of Supervisors, County Planning Commission, Sustainability Commission, and Hazardous Materials Commission; numerous community meetings; subregional workshops focusing on issues affecting larger geographic areas (e.g., traffic); and stakeholder focus groups that will provide opportunities for in-depth discussion of topics such as environmental justice, economic development and housing, community health, and sustainability. Attachment 2 outlines the preliminary outreach plan in more detail. The bulk of the planned meetings will occur in and be focused on the various communities across the county. For communities where little change is anticipated over the life of the new General Plan, meetings will focus on coming to consensus on a vision statement that will guide future planning decisions. This is anticipated to occur over the course of one to two meetings. For communities where more change is anticipated, a series of three or more meetings may be necessary. In the communities where they exist staff will conduct these meetings through the Municipal Advisory Councils. Staff will coordinate with Supervisor District offices on meetings occurring in those districts. The public can also engage in the process online, primarily through the dedicated website for the project: https://envisioncontracosta2040.org (the link currently points to the draft website; the public website will be launched after February 12 at this address). This website provides the background for Envision Contra Costa 2040, explains the process, offers access to documents, provides information on public meetings, and allows users to submit their comments and ideas directly to County staff. This website will be demonstrated during the February 12 Board Meeting. Information on Envision Contra Costa 2040 will also be available on DCD's new Facebook page. Technical Advisory Working Group DCD and PlaceWorks staff are currently forming the General Plan Update Technical Advisory Working Group (TAWG). At a minimum this group with include staff from the following departments: County Administrator, DCD, Public Works, Health Services, and Agriculture. The primary purpose of the TAWG is to provide guidance and technical input, and review interim work products. Members of the TAWG will also be responsible for ensuring that their respective departments understand the overarching goals of the General Plan Update and can implement the future General Plan's policies. Vulnerability Assessment The Vulnerability Assessment will analyze current and future hazard conditions throughout Contra Costa County, and emphasize changes to hazard frequency and severity due to climate change. Physical damage to buildings and infrastructure, vulnerability of persons likely to be disproportionately harmed by hazards, potential disruption to the county’s economic engines, loss of important services, and damage to sensitive ecosystems will all be assessed. The Vulnerability Assessment will be based on the most current information available and draw from sources such as the State Cal-Adapt database, the California Adaptation Planning Guide, the 2018 State Hazard Mitigation Plan, and the 2018 Contra Costa County Hazard Mitigation Plan. The Vulnerability Assessment will be completed in April 2019. Briefing Book The Briefing Book, which is web based, introduces readers to Contra Costa County and highlights key issues and opportunities for the General Plan Update. The text is concise and easy to understand, and the "document" is richly illustrated with tables, photographs, and interactive maps. The Briefing Book provides information on the following topics: Planning Context; Land Use; Mobility; Sustainability and Resiliency; Economy; Housing; Environmental Justice; Community Health and Well-Being; Hazards and Safety; Natural and Cultural Resources; and Infrastructure and Services. The Briefing Book will be accessible through the Envision Contra Costa 2040 website, once that website is publicly launched shortly after February 12. Next Steps The Envision Contra Costa 2040 website will be publicly launched shortly after the Board of Supervisors meeting and staff anticipates holding the first community meetings in March. Staff anticipates providing another update to the Board in approximately six months. CONSEQUENCE OF NEGATIVE ACTION: None. The purpose of this action is to provide an update to the Board. ATTACHMENTS Attachment 1 - Board Order on General Plan Update 12/19/17 Attaqchment 2 - Preliminary Public Outreach Plan Attachment 3 - Project Schedule RECOMMENDATION(S): 1. ACCEPT the report from Department of Conservation and Development (DCD) staff on the proposed approach for updating the Contra Costa County General Plan 2005-2020. 2. ACCEPT public comments. 3. PROVIDE comments and direction on the proposed approach to DCD staff. FISCAL IMPACT: The fiscal impact depends on the scope of the General Plan update. In each case, the cost would be spread over a three-year period.Option 1 is estimated to be in the $1.5 to $2 million range. The cost of Option 1 may be covered within the DCD operating budget over the next three years. The Land Development Fund could cover a significant portion of the cost, though the more expensive options would require move funding from other sources. Staff would seek grant funding to help fund a portion of the work for, particularly for Options 2 or 3, and the department would also work with the County Administrator to request an allocation of general funds as part of upcoming APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes:See Addendum VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Will Nelson, (925) 674-7791 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D.7 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:December 19, 2017 Contra Costa County Subject:Proposed Options for County General Plan Update FISCAL IMPACT: (CONT'D) Budget deliberations, to pay a portion of the costs. An update of the Zoning Ordinance is estimated to cost up to $1.5 million. No funding source has been identified for this work, but doing it concurrently with the General Plan update would result in savings related to environmental review. These cost estimates are the result of preliminary conversations DCD staff has had with two different general plan/environmental consultants. BACKGROUND: Input Requested from Board of Supervisors The following report provides the Board of Supervisors with information on the process for updating the County General Plan, which is set to expire in December 2020. The scope of work for this project includes numerous variables, described in more detail below, that will significantly affect the cost and timeline for completion. As such, staff hopes to receive the following from this initial report to the Board: Guidance to inform recruitment of a consultant. This project will require the services of a consultant who specializes in writing and updating general plans, managing the public outreach and participation aspect of the process, and completing the required environmental analysis pursuant to the California Environmental Quality Act (CEQA). Retaining a consultant will be the first major step in the process. To recruit a qualified consultant, it is necessary for staff to understand the Board's wishes related to the project's scope of work. Staff notes that the consultants' proposals themselves will inform the scope of work. Guidance to assist DCD in budget planning for FY 2018/2019 and beyond. As explained herein, staff anticipates the cost for updating the General Plan will range from approximately $1.5 million to $7 million depending on the scope of work chosen by the Board. DCD envisions the General Plan update as a three-year process during which staff will frequently return to the Board to provide progress reports and seek additional direction. DCD anticipates the first progress report will occur in early 2018 to further discuss project cost, timeline, options for public participation, and consultant selection. Brief History of the County General Plan State law requires each city and county in California to prepare and maintain a general plan. A jurisdiction's general plan serves as its "constitution" for decisions concerning land use planning and expresses a community's long-term vision for its future development. All decisions on planning matters (rezonings, subdivisions, use permits, etc.) must be consistent with the adopted general plan. Preparation of the County General Plan involved an extensive process of public participation and outreach. In early 1986, the County Board of Supervisors established a “General Plan Congress” to advise County staff on revising the County General Plan [1]. The 67-member General Plan Congress represented a broad range of interests in the County, including the City Councils from each of the (then) 18 cities in the County, County service districts, environmental groups, landowners, developers, and public interest groups including the League of Women Voters, and Citizens for a Better Contra Costa. With assistance from the General Plan Congress, County staff prepared a draft General Plan in November 1988. After recommending additional changes to that draft, the Congress voted to pass the draft General Plan on to the County Planning Commission and disband. In March 1989, the County made a draft of the General Plan available for public review. Between March 1989 and August 1990, the County Board of Supervisors held numerous public hearings and received extensive written comments on the March 1989 draft. In response to public comments received, the County then prepared a revised and updated draft of the General Plan, which was made available for additional public comment and review in October 1990. Between October and December 1990, the County Planning Commission and Board of Supervisors held additional public hearings on the October 1990 draft. As a result of those comments and passage in November 1990 of Measure C, the 65/35 Contra Costa County Land Preservation Plan, the County again revised the document. The Board of Supervisors adopted the final document, Contra Costa County General Plan 1990-2005, in January 1991. In 1996 and again in 2005 the Board of Supervisors adopted a “reconsolidated” General Plan (the 2005 reconsolidation also extended the term of the General Plan from 2010 through 2020). Reconsolidating the General Plan included the following: Fully incorporating all previously adopted General Plan Amendments.1. Updating demographic data and statistics.2. Deleting descriptive or explanatory text that had become obsolete or outdated.3. Deleting policies and implementation measures applicable to lands incorporated through 2004. 4. Deleting outdated references to completed projects.5. Updating the Land Use Element to reflect lands use plans and planning decisions made by the cities. 6. Updating the Land Use Element Map to reflect land acquisitions by public agencies (e.g., regional parklands) and significant land areas that had been deed restricted for open space purposes. 7. Replacing original maps with higher-quality maps prepared using the County's Geographic Information System (GIS) mapping capabilities. 8. Correcting errors and omissions in the document's text.9. The 2005 reconsolidation occurred at what will ultimately be the midpoint of the General Plan's 30-year term. Since the reconsolidation, the General Plan has been revised through individual amendments affecting relatively small portions of the document. The only exception to this has been State-mandated updates to the Housing Element, which most recently occurred in 2014. State of California General Plan Guidelines To assist local governments in preparing general plans and facilitate public participation in that process, the Governor’s Office of Planning and Research (OPR) publishes the General Plan Guidelines (GPG). While the GPG document is advisory, it closely adheres to statute and case law. From time to time OPR updates the GPG, with the most recent update released in August 2017. Any substantial update of the General Plan should be generally consistent with the current version of the GPG. Transportation and Circulation Element Update The approach to transportation planning has fundamentally shifted over the past 15+/- years and is likely to continue shifting, thus necessitating a substantial effort to revise the General Plan Transportation and Circulation Element (TCE). These fundamental shifts include: Context Sensitive Planning (2000): An approach to transportation decision-making that takes the surrounding land uses into consideration. Complete Streets (2005/2008): Something of a refinement of Context Sensitive Planning, “complete streets” is an approach to transportation decision-making that requires streets to be planned, designed, constructed, and operated to accommodate all users (pedestrians, drivers, cyclists, public transportation users, wheelchair users, etc). Passage of the 2008 California Complete Streets Act established complete streets practices in statute. Greenhouse Gas-Related Initiatives (2006): The Global Warming Solutions Act (Assembly Bill [AB] 32) and subsequent Sustainable Communities Act of 2008 (Senate Bill [SB] 375) resulted in the further emphasis of, among many other things, the importance of active transportation modes. SB 743 (2013): This bill has a number of significant impacts, three of which are relevant to the General Plan update and discussed below (final guidance from the State is substantially delayed and has not yet been adopted): 1. Removal of “level of service” (LOS) metrics from CEQA analysis. This change has created a substantial amount of dialog and controversy. LOS is a congestion-based approach to managing traffic that has been in use for decades. In summary, the approach is to prioritize transportation investments that mitigate congestion by expanding roadway capacity. This approach has many flaws that are widely acknowledged. The replacement metric was administratively determined to be Vehicle Miles Traveled (VMT). The impact of this particular change on transportation decision-making cannot be overstated. Local jurisdictions are free to continue using LOS in their own local policies. If and how the County chooses to continue using LOS will be considered in this general plan update. 2. Removal of parking impacts in certain settings, as a significant impact in CEQA review: The legislation included the following language, “…parking impacts of a review: The legislation included the following language, “…parking impacts of a residential, mixed-use residential, or employment center project on an infill site within a transit priority area shall not be considered significant impacts on the environment.” 3. Traffic safety: The substantial attention given to the LOS and parking changes listed above may have resulted in the safety language in SB 743 not receiving much attention. Despite this lack of attention, this change could have a significant impact on project review. Historically, traffic safety has not been a part of CEQA review, SB 743 is likely to change that. The preliminary (again, finalization has been delayed) SB 743 guidance includes the following: “(3) Local Safety. In addition to a project’s effect on vehicle miles traveled, a lead agency may also consider localized effects of project-related transportation on safety. Examples of objective factors that may be relevant may include: (A) Increase exposure of bicyclists and pedestrians in vehicle conflict areas (i.e., remove pedestrian and bicycle facilities, increase roadway crossing times or distances, etc.). (B) Contribute to queuing on freeway off-ramps where queues extend onto the mainline. (C) Contribute to speed differentials of greater than 15 miles per hour between adjacent travel lanes. (D) Increase motor vehicle speeds. (E) Increase distance between pedestrian or bicycle crossings. Subsequent to the passage of SB 743, OPR released the 2017 General Plan Guidelines. The Guidelines added an entirely new section (Appendix B: SB 743 Safety Technical Advisory: Analyzing Safety Impacts Related to Transportation) which reflects the safety language in SB 743 and the draft SB 743 guidance: In the past, transportation safety has focused on streamlining automobile flow and accommodating driver error, sometimes confounding motor vehicle mobility and speed with transportation system safety. An updated and more holistic approach has developed over the past decade, however. This updated approach focuses on three overlapping strategies: Reduce speed and increase driver attention Protect Vulnerable road users Reduce overall VMT and sprawl Other Changes In addition to the issues discussed above, the following will be addressed in the Transportation and Circulation Element update: Impacts of sea level rise on transportation investments and existing infrastructure. Accommodation of Connected Vehicles & Automated Vehicles (CV/AV): This rapidly evolving field may require specific policy accommodation. Transportation Network Companies (TNCs [Lyft, Uber, etc.]): The impacts of these rapidly evolving services are starting to emerge including unintended consequences (increased congestion in some areas) and heightened interest in curb management policies due to inexperienced commercial drivers not adhering to traffic laws when picking up or dropping off passengers. Unsafe speeds: The evolution of transportation planning described above is likely to continue. The next phase of this evolution may be to address unsafe speeds. The National Transportation Safety Board (NTSB) recently released a study, “Reducing Speeding-Related Crashes” which has received a substantial amount of attention. This study, combined with 1) the new safety elements in the updated OPR General Plan Guidelines, 2) safety elements of SB 743, and 3) ongoing interest in the public health field, may foreshadow the next phase in transportation planning. The Caltrans California Traffic Control Device Committee received a proposal at their November 2, 2017, meeting to review the Manual of Uniform Traffic Control Devices relative to the Engineering and Traffic Study procedures. This proposal was brought forward, in part, due to the NTSB report which includes the recommendation to “remove the guidance that speed limits in speed zones should be within 5 mph of the 85th percentile speed”. Similar to the LOS discussion above, it is likely that the County will have to consider how to respond to this change in longstanding policy in the near future. Evolution of public transit: The pressure from TNCs (and eventually CV/AV technology) is likely to result substantial changes in how public transit is administered and operated. While the County has no direct role in the provision of public transit, the service is addressed in the General Plan. SB 1000 (2016): Land use: general plans: safety and environmental justice: This legislation further expands on the complete streets concept: (2) (A) Commencing January 1, 2011, upon any substantive revision of the circulation element, the legislative body shall modify the circulation element to plan for a balanced, multimodal transportation network that meets the needs of all users of streets, roads, and highways for safe and convenient travel in a manner that is suitable to the rural, suburban, or urban context of the general plan. Growth Management Element Update Passage of the Measure J transportation sales tax in 2004 extended and revised policies originally established by passage of Measure C-1988. In response, the Contra Costa Transportation Authority (CCTA) revised the Growth Management Program Implementation Guide to incorporate the Measure J changes. CCTA member jurisdictions were then requested to update their growth management elements (GMEs) to reflect the new policies in Measure J. In consultation with CCTA, the County chose not to update its GME in favor of a more efficient approach of using a Measure C-to-Measure J “correspondence table” that illustrate's how the existing GME is consistent with the requirements of Measure J. This decision was made citing: 1) the existing Measure C-compliant GME was consistent with the new Measure J policies, and 2) considering that existing policies were sufficient, the simpler approach would be a more efficient use of the County’s limited resources. The correspondence table was added to the General Plan in 2016. However, as the County is undertaking a more comprehensive update to the General Plan that will likely require substantial revisions to the GME, it would now be appropriate to more precisely reflect CCTA's preferred GME language. Furthermore, and possibly most significantly, the GME contains LOS policies and standards no longer required under Measure J or CEQA. As discussed earlier, with this General Plan update, the County will be considering if and how to continue using LOS. Proposed Options for Updating the County General Plan By the time the General Plan is set to expire in December 2020, 30 years will have elapsed since its original adoption. For the most part the document's goals and policies reflect the planning philosophy of the late 1980s and early 1990s, which encouraged low-density, sprawl-type development. However, as explained above, the approach to land use and transportation planning in California is changing rapidly, primarily because of the State's focus on reducing greenhouse gas emissions. The emphasis now is on infill, densification (especially in proximity to transit stops), mixed uses, greater reliance on public transportation, and alternatives to single-occupancy vehicles. The objective of this General Plan update should be to produce a document that is accurate and philosophically current. DCD staff proposes following three basic options for updating the General Plan. Option 1: Comprehensive Clean-up Option 1 involves a basic work program similar to the 1996 and 2005 reconsolidations described above. This option focuses on bringing the General Plan up to date. Option 1 would include the nine items described in the reconsolidation discussion above, for the period from 2005-2020, along with the following additional suggested tasks: Revising the document as necessary to achieve consistency with the recently updated General Plan Guidelines. 1. Rewriting the Transportation and Circulation Element as discussed above.2. Rewriting the Growth Management Element as discussed above.3. Addressing environmental justice as required by SB 1000.4. Incorporating relevant information related to Plan Bay Area and other regional initiatives, such as the Bay Conservation and Development Commission's Adapting to Rising Tides Program. 5. Incorporating the Delta Protection Commission's updated Land Use and Resource Management Plan for the Primary Zone of the Delta. 6. Incorporating the County's Community Climate Action Plan adopted in December 2015.7. Incorporating the County's updated Local Hazard Mitigation Plan, on track for adoption in 2018. 8. Option 1 is best characterized as a comprehensive General Plan clean-up. This option includes items that are either required by statute or local initiative, or simply necessary to bring the document up to date. The narrative text, data, statistics, and maps would be revised and made current. Policy changes would generally be limited to those necessary for revised and made current. Policy changes would generally be limited to those necessary for the General Plan to be consistent with adopted statutes, the updated GPG, and updated regional plans. The General Plan's format, appearance, and organization would essentially remain unchanged. Under this option the General Plan would be factually current, but still somewhat stale philosophically. Staff estimates the cost associated with Option 1, including environmental review, to be approximately in the $1.5 million to $2 million range. Option 2: Major Overhaul and Incorporating Additional Topics Option 2, the staff recommended option, builds on the work program described for Option 1. This option includes all items described under Option 1 plus the following suggested tasks: Addressing additional topic areas such as economic development, community health, sustainability, or other topics as the Board sees fit. These topics could either be addressed in new General Plan elements or integrated into the existing elements. Certain topics may lend themselves to one approach over the other. 1. Adjusting the Urban Limit Line (ULL) to exclude properties acquired by certain public agencies or where development restrictions limit the land to open space or conservation uses. Examples include lands purchased by East Bay Regional Park District and Contra Costa Water District, and private lands under agricultural conservation easements. Such contractions of the ULL are allowed pursuant to Measure L-2006. 2. Updating the Land Use Element to facilitate development of denser, mixed-use neighborhoods and communities where appropriate, and address a number of deficiencies that unnecessarily complicate the development process. 3. In cooperation with Municipal Advisory Councils (MACs) and local community organizations, creating community profiles and vision statements for various unincorporated communities and planning areas. These statements would succinctly describe the character and long-term vision for these areas, providing guidance for project applicants and decision-makers. 4. Revising the document's organization and numbering convention to simplify integration of future amendments and improve overall usability. 5. The five items listed under Option 2 are staff suggestions and "voluntary" in that they are not statutorily required. This list may be augmented as the Board desires. However, including these items in the final work program would be good planning practice and yield an up-to-date General Plan addressing a broader range of contemporary planning issues. The document would also have a more modern appearance and be more user-friendly. Staff estimates the cost associated with Option 2, including environmental review, to be approximately in the $2 million to $4 million range. The main cost variable is which, and how many, additional topic areas would be addressed under this option. Option 3: New County General Plan Option 3 entails preparation of an entirely new General Plan; however, staff views this Option 3 entails preparation of an entirely new General Plan; however, staff views this option as potentially unnecessary. Independent of the legislation discussed above, county residents have approved four local initiatives (Measure C-1988, Measure C-1990, Measure J-2004, and Measure L-2006) that form the foundation of land use and transportation planning policy in Contra Costa County. Measure C-1988 established a one-half cent sales tax to fund transportation projects and programs, and instituted the Growth Management Program (GMP), which links planning for growth and development to transportation. Measure C-1990 created the original County ULL and the 65/35 Land Preservation Standard, which limits urban development to no more than 65 percent of the land in the county. Measure J-2004 extended the half-cent transportation sales tax through 2034 and amended the GMP to, among other things, require all 19 cities and towns to adopt either the County’s ULL or their own. Measure L-2006 extended the term of the County ULL through 2026. Together these initiatives created a strong countywide planning framework that focuses development pressure toward existing communities, coordinates land use and transportation policy, and preserves almost two-thirds of the land in the county for non-urban uses. The General Plan, despite being outdated in many respects, remains consistent with these voter-approved initiatives. Furthermore, the General Plan cannot deviate from the requirements of these initiatives, meaning a new document would necessarily be similar to the existing document in terms of its foundational principles and policies. Staff estimates the cost associated with Option 3, including environmental review, to be up to $7,000,000. In staff's opinion, updating the County Zoning Code would be a more effective use of the County's limited resources. Updating the County Zoning Code The County Zoning Code (County Ordinance Code Title 8) is the primary tool for implementing the General Plan, and by law, must be consistent with the General Plan. The County Zoning Code was originally adopted in 1947, when the county population was slightly under 300,000, heavy industry was still prevalent in West County and along the waterfront, the suburbs of Central County were just beginning to develop, and agriculture was by far the dominant land use in East County. The original version of the Zoning Code reflected these conditions, particularly in its permissiveness of certain heavy industrial and agricultural uses, such as refineries, explosives plants, and stockyards. However, while Contra Costa subsequently transformed into a largely suburban county with over 1,100,000 residents, the Zoning Code never underwent a comprehensive review and update to address this reality. Instead it has been updated piecemeal to comply with State legislation and address local issues as they've arisen. This approach has resulted in a compendium of somewhat outdated regulations that are complicated and difficult to administer, and fail to adequately address many contemporary planning issues. The Zoning Code's cumbersome processes are also a potential hindrance to economic development. In staff's opinion, addressing the Zoning Code's deficiencies would be an effective complement to the effort to update the General Plan. DCD staff estimates that an adequate update of the Zoning Code would cost up to $1.5 million. Staff anticipates completing most of the work in-house, though a consultant's assistance may be necessary for certain technical aspects and completion of the CEQA review. Environmental Review The General Plan update will be subject to review under CEQA. DCD staff has determined that an environmental impact report (EIR) will be the appropriate level of review, regardless of which option the Board chooses. EIRs are comprehensive documents addressing a broad range of environmental subject areas. Preparation of a complete and legally-adequate EIR requires numerous technical studies assessing potential environmental impacts related to air quality, biology, greenhouse gas emissions, noise, traffic, utilities, and a host of other topics. The EIR process also includes significant opportunity for public involvement, particularly in the form of submitting comments on the adequacy of the draft EIR document. Substantial cost will be incurred responding to these comments, which is a requirement of CEQA. Staff anticipates that completing the CEQA process will account for approximately 50 percent or more of the total cost for updating the General Plan. Public Outreach and Participation Updating the General Plan necessarily involves significant public outreach and participation in addition to the public agency consultation that is required by statute. The nature and extent of this public outreach will depend greatly on the work program ultimately chosen by the Board. Public outreach will involve community meetings and workshops, public hearings, utilization of social media, and any other methods as directed by the Board. Staff notes that this work significantly impacts the budget (the cost estimates above assume an ambitious public outreach effort proportional to each proposed option). Timeline As noted above, the General Plan is set to expire in December 2020, leaving three years to complete the update. Staff will be able to provide a project timeline once the Board decides on the details of the work program. However, the first step in the process, which DCD hopes to complete by the end of April 2018, will be to select a consultant to assist with updating the General Plan and preparing the EIR. Conclusion Staff is requesting direction from the Board on the approach for updating the County General Plan. Given the time constraint, estimated cost, and necessity of also updating the County Zoning Code, it is staff's opinion that the work program described for Option 2 represents the most efficient use of County resources. [1] At the time the General Plan Congress was convened, the General Plan was not a single document. Instead it consisted of a number of separately bound plans for various areas and communities throughout the county. CONSEQUENCE OF NEGATIVE ACTION: There is no immediate consequence. The purpose of this report is to provide an update to the Board of Supervisors and seek direction. CLERK'S ADDENDUM ACCEPTED the report from Department of Conservation and Development (DCD) staff on the proposed approach for updating the Contra Costa County General Plan 2005-2020; CHOSE Option 2 as the approach to update the General Plan; and DIRECTED staff to proceed with a Request for Proposals to select a consultant to assist with updating the General Plan and preparing the Environmental Impact Report. PRELIMINARY PUBLIC OUTREACH PLAN BOS and CPC Updates and Study Sessions* (BOS 3, CPC 6) Sustainability Commission (5 Meetings) Community-Based Meetings** (Approximately 50) Subarea Workshops (3 Rounds of 3 Meetings) Focus Group Meetings on Key Topics Such as Environmental Justice, Economic Development, Community Health, and Sustainability (Approximately 12) Online Engagement 1st Quarter 2019 BOS 1 (2/12/19) CPC 1 (3/13/19) - Identify issues and community visions - - Launch website 2nd Quarter 2019 CPC 2 Climate Action Plan inventory, forecasts, target setting, and goals (4/22/19) Identify issues and community visions Formulate community goals and objectives Open House: Project overview, identify issues/hopes/concerns Gather initial input: Issues, data sources, priorities, etc. (broad invitation workshops) Identify issues/ hopes/ concerns 3rd Quarter 2019 BOS 2 CPC 3 Climate Action Plan greenhouse gas reduction measures development (2 meetings) Formulate community goals and objectives Open House – Ideas for General Plan, Zoning Code, and Climate Action Plan Formulate draft policy options (smaller groups) Consider General Plan changes (smaller groups) Online Open House: Gather ideas for General Plan, Zoning Code, and Climate Action Plan 4th Quarter 2019 CPC 4 Draft Climate Action Plan development (2 meetings) Feedback from communities on their community profiles - Consider Climate Action Plan changes (smaller groups) Answer specific General Plan and Climate Action Plan questions 1st Quarter 2020 BOS 3 CPC 5 - - - - - 2nd Quarter 2020 - - - - - Solicit feedback on Draft General Plan and Draft Climate Action Plan 3rd Quarter 2020 CPC 6 - - Present Draft General Plan and Draft Climate Action Plan - - *Does not include hearings to adopt the updated General Plan, Zoning Code, and Climate Action Plan **Staff will coordinate with Supervisor District offices regarding all meetings in communities in each district. BOS = Board of Supervisors CPC = Planning Commission Project Ini� a� on and Exis� ng Condi� ons Outreach Countywide Updates Community Profi les Dra� General Plan Zoning Support Climate Ac� on Plan Environmental Impact Report and Fiscal Analysis Public Review and Adop� on NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC PROJECT TASKS ENVISION CONTRA COSTA 2040 PROJECT SCHEDULE 2018 2019 2020 2 3 4 5 6 7 8 9 1 1 2 3 4 5 6 7 8 9 Administra� ve Dra� Public Review Dra� Final Adopted Documents Staff Level or TAC Mee� ng Public Hearing Work Period Staff Review Period Public Review Period x 5 Vulnerability Assessment Briefi ng Book Community Profi les Dra� General Plan Dra� EIR No� ce to Proceed (NOP) Dra� Climate Ac� on Plan Adopted General Plan and CAP Final EIR RECOMMENDATION(S): APPROVE the Request for Proposal (RFP) and selection process for the limited commercial cannabis permits uses and DIRECT the Department of Conservation and Development to release the RFP. FISCAL IMPACT: Staff costs to develop selection process are included in the Department's budget and paid for out of the Land Development Fund. The cost of reviewing commercial cannabis applications will be paid by applicants. BACKGROUND: The County's Cannabis Zoning Ordinance, (Chapters 88-28 and 84-86 of the County Code) (the "Zoning Ordinance") sets numeric limits on the number of land use permits that may be issued for three categories of commercial cannabis activities: storefront retailer (four), commercial cultivation (ten) and cannabis manufacturing in agricultural zoning districts (two). The Zoning Ordinance also provides for Board review and approval of the solicitation process to be used to request and evaluate proposals for these three permit categories and determine which proposals to invite to apply for a land use permit. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: Ruben Hernandez, 925-674-7785 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: D. 6 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:February 12, 2019 Contra Costa County Subject:Review and Approval of the Request for Proposal and Selection Process for Limited Commercial Cannabis Permits BACKGROUND: (CONT'D) On December 18, 2018, the Department of Conservation and Development (DCD) presented to the Board a draft version of the Request for Proposal (RFP) packet to be used for selecting land use permit applicants for the numerically limited number of commercial cannabis permits to be issued in accordance with the recently adopted County Cannabis Ordinance. At that meeting, DCD staff indicated that additional detail needed to be added to the RFP, specifically in relation to guidance to applicants, including but not limited to additional guidance regarding operating plans and security plans for the proposed commercial cannabis uses. Staff also informed the Board that they had been in contact with HdL Consultants, the consultant used to provide consulting services to the County for preparation of the County's cannabis tax measure (and who have assisted numerous jurisdictions with selection processes) and that staff was planning to seek detailed input on the RFP from HdL and reflect that in the next draft. The Board heard public comment from a number of individuals who offered a range of perspectives. Board members asked questions and provided guidance on the RFP and the selection process, including a request that the idea of including preferences in the scoring for locally-owned businesses be explored. Attached please find a revised Draft RFP for Board consideration. Staff has received input from HdL Consultants and revised the document to incorporate their advice, with a particular emphasis on trying to provide clear guidance on what information is requested. Staff has incorporated a “locally-owned business” metric into the “Community/Economic Benefit” portion of the RFP scoring table. "Locally-owned business" is proposed to be defined as a business with a majority of ownership shares held by Contra Costa residents (anywhere in the County). The basis for including a “locally-owned” metric into the scoring criteria is that by providing some preference to locally owned businesses, the following could be achieved: Support business owners and property owners in Contra Costa County, including farmers, who want to establish commercial cannabis enterprises in Contra Costa County; 1. Promote the investment of profits earned by local-owned businesses into the purchases of local goods and services with the County; 2. Encourage innovation investment into the commercial cannabis industry by locally-owned businesses; 3. Foster the locally-owned supply chain for all areas of the burgeoning commercial cannabis industry; 4. By encouraging local residents to invest into Contra Costa County, promote Contra Costa County as a business-friendly destination for resources and investment. 5. CONSEQUENCE OF NEGATIVE ACTION: If the Board does not accept the commercial cannabis RFP and selection process presented today, issuance of the RFP will be delayed which will delay the land use permitting process for the specified limited commercial cannabis uses. CLERK'S ADDENDUM Speakers:  Nate Landau, resident of Walnut Creek; Ashley Bargenquast, Tully & Weiss Attorneys at Law; Patrick Irion, resident of Pleasant Hill; Oscar Burrola, Jr., resident of Brentwood; Israel Martinez, resident of Brentwood; Matt Light.  ATTACHMENTS Draft RFP 2/12/19 D R A F T P a g e | 0 February 14, 2019 PRELIMINARY DRAFT REQUEST FOR PROPOSALS (RFP) FOR OPPORTUNITY TO APPLY FOR A COMMERCIAL CANNABIS ACTIVITY LAND USE PERMIT Deadlines: Letter of Intent (LOI) Thursday, April 4, 2019 by 4:00 P.M. Proposals (by invitation only) Thursday, June 27, 2019 by 4:00 P.M. All submittals must be delivered in person to the following location: Contra Costa County Department of Conservation and Development 30 Muir Rd, Martinez, CA 94553 (925) 674-7205 2/12/19 D R A F T P a g e | 1 Section 1: Introduction Section 2: Schedule Section 3: RFP Instructions Section 4: Scoring and Selection Process Attachments:  Attachment A: Letter of Intent Form TABLE OF CONTENTS 2/12/19 D R A F T P a g e | 2 In accordance with the provisions of the Contra Costa County Cannabis Zoning Ordinance (Chapters 88-28 and 84-86 of the County Code) (the “Zoning Ordinance”) the County hereby invites interested parties to participate in the selection process for the opportunity to submit a land use permit (“LUP”) application for the establishment of one of three types of commercial cannabis activity permits with a limit (or “cap”) on the number of business that may be permitted by the County. The following three types of commercial cannabis businesses have numeric limits and are the subject of this Request for Proposals (“RFP”):  Storefront retailer (with or without delivery): Cap = Four (4)  Commercial cultivation: Cap = Ten (10)  Cannabis manufacturing in agricultural zoning districts : Cap = Two (2) Proponents of these three types of businesses may only apply for a n LUP upon receiving an invitation from the County following the completion of the selection process. Vertically- integrated businesses that include one or more of the three numerically-limited types must also respond to this RFP. Other types of commercial cannabis activities allowed under the Zoning Ordinance including delivery-only retailers, cannabis manufacturing businesses not lo cated in an agricultural zoning district, cannabis testing laboratories and cannabis distribution businesses do not have a cap and do not need to respond to this RFP. However, all commercial cannabis activities require an LUP and other approvals, as more particularly described in the Zoning Ordinance . All commercial cannabis activities must be located within specifically designated zoning districts and outside of the required buffer zones from sensitive uses , all in accordance with the Zoning Ordinance. As authorized by the Contra Costa County Board of Supervisors (“Board of Supervisors” or “Board”), the Department of Conservation and Development (“DCD”) will administer the RFP selection process described in this document. The RFP process described below will be utilized to evaluate, qualify and score prospective land use permit applicants for the numerically-limited commercial cannabis activities described above. As further described below, all parties interested in submitting proposals must first submit a Letter of Intent (LOI) that includes basic information about the proposed business. LOIs will be utilized to identify persons who meet certain minimum requirements for obtaining an LUP under the Zoning Ordinance (e.g., location and ownership interest, as more fully described in Section 3A ) and to disqualify persons who do not meet those minimum requirements . All Section 1: Introduction 2/12/19 D R A F T P a g e | 3 persons who submit an LOI will receive a written response from DCD indicating whether or not they are invited to submit a proposal. Parties invited to submit a proposal must do so by the deadline set forth in Table 1, on page 5, to be considered for an invitation to apply for a n LUP. Submitted proposals will be evaluated, scored and ranked by County staff according to the Scoring Guidelines described in Section 4 below based on the written materials, an oral interview and a site visit. A ranked and scored list of prospective applicants will be provided to the Board of Supervisors along with a recommendation on which prospective applicants should be invited to apply for an LUP. The Board of Supervisors will consider the staff recommendation and determine which prospective applicants, if any, will be invited to apply for an LUP. Steps in the RFP Process The County’s RFP process to select persons to invite to apply for a n LUP will occur as follows (see Table 1 for dates and deadlines): i. County publishes RFP on its website and send s notice to those who have asked to be on the email notification list. ii. DCD conducts a question and answer meeting for prospective applicants that wish to attend. DCD also collects written questions through its website and publishes on its website a collective response. iii. Each prospective applicant submits a Letter of Intent (LOI) and required $500 filing fee to DCD by the submission deadline. iv. DCD responds in writing to persons who submit an LOI to inform them whether or not they are invited to submit a proposal (See Section 3A for additional information on how the determination will be made). v. Each prospective applicant invited to do so submits a proposal and required $2,500 filing fee to DCD by the submission deadline. vi. Proposals are evaluated, scored and ranked by a County staff team. The evaluations will be supplemented with information from oral interviews and site visits for Proposals that achieve minimum scores based solely on written materials . The County staff team will include representatives from multiple County Departments and agencies, including DCD, Health Services, A griculture Weights and Measures, County Administrator’s Office and the Contra Costa County Fire Protection District. vii. DCD prepares a report to the Board of Supervisors compiling the County staff team’s recommendations on evaluating, scoring and ranking proposals. viii. Board of Supervisors considers whether to approve the scoring panel’s recommendations and invite prospective applicants to apply for land use permits . 2/12/19 D R A F T P a g e | 4 ix. Letters sent to any prospective applicants selected by the Board (“Invitees”) inviting them to apply for an LUP prior to a specified deadline. Steps after the RFP Process  LUP applications submitted by Invitees will be processed by DCD in accordance with County Code requirements and will include compliance the California Environmental Quality Act (CEQA). LUP applications require a deposit (currently $2,700) and require the applicant to pay for the County’s direct costs in reviewing the application on a time and materials basis. LUPs are discretionary permits and applications may be denied . One or more public hearings will be conducted to review the LUP. All LUPs for commercial cannabis activities will be heard initially by the County Zoning Administrator. An appeal of a Zoning Administrator decision will be heard by the County Planning Commission. An appeal of a Planning Commission decision will be heard by the County Board of Supervisors.  Following approval by the appropriate hearing body, and after any appeals, DCD will issue an LUP for a commercial cannabis activity. An approved LUP will include required terms and conditions. The Zoning Ordinance describes the minimum mandatory terms and conditions that must be adhered to, but the LUP will include additional terms and conditions specific to the application. Prior to commencing operation of the activity, the applicant must document for DCD compliance with all LUP terms and conditions, including but not limited to securing all other necessary permits and approvals.  Other required permits and approvals that must be secured before commencing operations include, but may not be limited to, the following: o Permit from the County Health Services Department issued pursuant to Commercial Cannabis Health Permit Code (Chapter 413-4 of the County Code) o Cannabis license(s) from the State of California o Business license from the County Treasurer-Tax Collector, and o Building permits from DCD for any and all construction activities. Important Notices Regarding RFP Process  In order to be eligible to apply for and receive an LUP for one of the limited commercial cannabis activities described above, the cannabis business operator must have control over a physical location located within a designated zoning district and outside of the cannabis exclusion zoning district and designated cannabis buffer zones for sensitive uses. 2/12/19 D R A F T P a g e | 5  An LUP may be revoked or suspended for reasons specified in the Zoning Ordinance.  Persons submitting an LOI or a proposal must submit all materials in person by the specified deadlines. No late LOI’s or proposals will be accepted. Table 1: RFP Schedule CANNABIS RFP SCHEDULE RFP Release Date February 14, 2019 (estimated) DCD Hosts Meeting to Answer Questions Early March 2019 Letters of Intent Due April 4, 2019 by 4 pm DCD notifies submitters of LOI if they are invited to submit a Proposal by May 9, 2019 Proposals due (by invitation only) June 27, 2019 by 4 pm Proposals evaluated, ranked and scored by County staff team. Oral interviews. Site visits. July-September, 2019 Board considers staff recommendation and determines which respondents to invite to apply for an LUP September/October, 2019 (estimated) Section 2: Schedule 2/12/19 D R A F T P a g e | 6 A) Letter of Intent (LOI) Submittal The LOI must be submitted in person to the Department of Conservation and Development by 4:00 P.M. on April 4, 2019. Late LOIs will not be accepted and will be returned unopened to the submitter. In order to be deemed acceptable, an LOI submission must include the following: ◻ A “Letter of Intent to Submit a Proposal to Apply for One of the Limited Commercial Cannabis Activity Permits” prepared as described in the attached Letter of Intent Form (Attachment A ); ◻ Letter of Intent (LOI) processing fee of $500.00; ◻ Evidence of a secured location for the proposed cannabis business such as:  Real Estate Letter of Intent: A signed written term sheet, letter of intent, or exclusive negotiating agreement between two or more parties to sell, lease, or sublease property for a commercial cannabis use. To be acceptable, this document must provide an outline of the terms of the proposed agreement and clearly indicate that the property will be used for a commercial cannabis use . These terms can be further negotiated but must provide the basis for the proposed written agreement.  Real Estate Purchase or Lease Option: This is a signed written agreement for the purchase or lease of a specific piece of real property. With this document, the proposed buyer or le ssee gains the exclusive right to purchase or lease the property for a commercial cannabis use . Once a potential buyer or lessee has an option to buy or lease a property, the owner cannot sell or lease the property to anyone else during the term of the option. The potential buyer or lessee pays for this option for a specific time period.  Purchase Agreement: This is a signed written agreement that a potential buyer will purchase a specific piece of property and the owner cannot sell to anyone else unless th e terms of the agreement are not fulfilled.  Lease Agreement: This is a signed written agreement that gives a lessee certain rights to use and occupy specific property for a specified period of time and for a commercial cannabis use .  Proof of Ownership : This is a deed that shows that title to the real property belongs to the applicant/proposer. Section 3: RFP Instructions 2/12/19 D R A F T P a g e | 7 DCD will review all LOIs received by the LOI submission deadline stated in this RFP. Within 30 days after the LOI submission deadline, DCD will provide a written notice to each person who submits an LOI stating whether that persons is invited to submit a full proposal in response to this RFP. A party submitting an LOI will not be invited to submit a full proposal if DCD determines any of the following: (1) the LOI was not submitted by the LOI submission deadline; (2) the LOI is not accompanied by the LOI processing fee; (3) the LOI is incomplete or does not include sufficient information to support a determination that the proposed commercial cannabis activity will meet the requirements of the Zoning Ordinance; (4) the LOI is not accompanied by evidence of a secured location; or (5) DCD determines that information included in the LOI establishes that the requirements of the Zoning Ordinance cannot be satisfied. B) Submittal of Proposal A party may submit a proposal in response to the RFP if DCD notifies the party that its LOI has been accepted and the party is invited to submit a proposal. To be considered, e ach LOI respondent invited to submit a proposal must submit the $2,500 filing fee and two (2) hardcopies of the proposal in person to the Department of Conservation and Development no later than the deadline of 4:00 p.m. on Thursday, June 27, 2019. Late submittals will not be accepted. At the close of the submittal period all proposals will be reviewed and ranked by a committee comprised of staff from various County departments. Proposals will be scored in accordance with the Scoring Guidelines shown in Table 2 of this RFP. In order to ensure fair and consistent scoring and ranking of the proposals, a proposal must be prepared utilizing the guidelines found Sections 3 and 4 of this RFP. Once all of the proposals are ranked, a meeting will be scheduled before the County Board of Supervisors where the Board of Supervisors will make a final determination regarding which, if any, persons submitting proposals will be invited to apply for a LUP. Within two w eeks after the final Board’s decision, all parties who submitted proposals will be informed, in writ ing, of the status of their proposal and whether or not they have been select ed to submit a LUP application for the commercial cannabis use (s) designated in their proposal. 2/12/19 D R A F T P a g e | 8 C) Proposal Format In order to ensure consistent evaluation of proposals, each proposal must be prepared in accordance with the guidelines provided below. A proposal must include the following six sections in the following order: 1) COVER LETTER/OWNER QUALIFICATIONS 2) LOCATION SUMMARY 3) BUSINESS AND OPERATING PLAN a. Business Plan b. Site and Building Plans c. Operating Plan d. Additional required information for storefront retailers e. Additional required information for commercial cultivation f. Additional required information for cannabis manufacturing in agriculturally zoned areas 4) SECURITY PLAN a. Cannabis Manufacturing in Agricultural(A- ) Zoning District 5) SUSTAINABILITY/ODOR CONTROL 6) COMMUNITY/ECONOMIC BENEFIT SUMMARY D) Instructions for Preparing Proposals For each of the required six sections of the proposal, please provide the information requested below. Please also include information responsive to the Scoring Guidelines (Table 2 in Section 4). The Scoring Guidelines are categorized into sections that correspond with required six sections of the proposal. 1) COVER LETTER /OWNER QUALIFICATION All proposals must include a cover letter that provides the following information: ◻ A one-page or less description of the proposed cannabi s business which provides information on the type of activities to take place at the business, 2/12/19 D R A F T P a g e | 9 including the type of products and/or services to be provided or handled, the type of cannabis, medicinal or recreational or both , the business will operate with, the market the business is expected to reach , etc. ◻ The type of State license (s) to be obtained ◻ Information on owner(s) of proposed business: The cover letter must include the name and address of each person or entity proposed to be responsible for the operation of the business. Such persons or entities include, but may not be limited to, each manager, each corporate officer, each individual with an ownership interest, each member of a board of directors, each general or limited partner, and each member of a decision-making body for the commercial cannabis activity. ◻ Statement of Qualifications. The cover letter must include a description of the owner’s or owners’ qualifications, including the qualifications of individuals proposed to oversee key aspects of the activity. Please focus on experience relevant to the proposal, including but not limit ed operating a business similar to that which is proposed. ◻ A statement that owner/applicant/business operator has read and understood the rules and permitting requirements of the Zoning Ordinance (Chapters 88 - 28 and 84-86 of the County Code) and of the Co mmercial Cannabis Health Permit Code (Chapter 413-4 of the County Code) available at: https://library.municode.com/ca/contra_costa_county/codes/ordinance_cod e 2) LOCATION SUMMARY Using the Key Metrics for Location found in the Scoring Guidelines (Table 2), provide a description of the proposed business location in terms of its surroundings, access, neighborhood character, visibility, etc., as well as a summary of the appropriateness of the location of the cannabis business and how it conforms to the location requirements of the Zoning Ordinance . The summary should also identify the nearest sensitive uses as provided in the Zoning Ordinance such as schools, day care centers, youth centers and drug treatment centers or any other potentially sensitive uses. 3) BUSINESS AND OPERATING PLAN The operating plan portion of the proposal must include all of the following: a. Business Plan 2/12/19 D R A F T P a g e | 10 ◻ The business plan should provide a summary of the operational and financial objectives of the business and detailed plans and budgets showing how the objectives are to be realized. See the Scoring Criteria in Table 2 for additional detail. b. Site and Building Plans Proposal must include complete site plans and proposed building and floor plans. The plans must include the following information: ◻ The address and assessor's parcel number of the property or properties whe re the business will be located ◻ Site plans must identify all existing and proposed site improvements including building descriptions and locations, parking areas for employees and clients/customers, driveways, fencing, cannabis cultivation/canopy areas, storage and processing areas, secure areas, and the location of any and all other improvements on-site ◻ Floor plans must show existing and proposed floor plans. Floor plans must identify all building areas including secured areas, waiting areas, cultivation/grow areas, office areas, employee only areas, etc. and all other areas required by State regulations or the County Cannabis Ordinance and zoning code c. Operating Plan Proposal must include a detailed preliminary operating plan that, at a minimum, must include the following information: ◻ A standard operating procedures manual detailing how operations will comply with State and local regulations; how safety and quality of products will be ensured; record keeping procedures for financing, testing, and other items records required to be kept by State law; and product recall procedures. ◻ Proposed hours of operation. ◻ Waste disposal information. ◻ Medical recommendation verific ation procedures, if applicable, and youth access restriction procedures. ◻ A record keeping policy that ensures records will be kept in accordance with State laws and regulations. ◻ A description of track and trace measures that will be implemented. 2/12/19 D R A F T P a g e | 11 ◻ An odor control plan that describes how the business will prevent odors from impacting neighboring parcels or creating a public nuisance. ◻ Size, height, colors, design and location of any proposed signage at the business. ◻ A parking plan that establishes how all off-street parking requirements will be met. ◻ A security plan that establishes how all security requirements in State laws and regulations will be satisfied. [Staff anticipates proposing to add additional detail to the requirements outlined in this parag raph either here or in the selection criteria] ◻ Details regarding how cannabis and cannabis products will be received, stored, handled, transported, and secured to prevent theft and trespass. d. Additional Information Required for Storefront Retail In addition to the information required in Section (c) above, a proposal for a storefront retailer must provide information on how the following requirements will be satisfied: ◻ A storefront retailer's hours of operation may not begin earlier than 8:00 a.m., and they may not end later than 9:00 p.m. ◻ A retailer shall implement and maintain the security measures required by Business and Professions Code section 26070(j). At the same time that a retailer provides notice to a licensing authority and law enfor cement under Business and Professions Code section 26070(k), the retailer shall provide that same notice to the Department. ◻ A proposal for a storefront retailer must indicate whether the storefront retailer will provide deliveries. ◻ If delivery is propose d, the shall show describe how its employees who deliver cannabis or cannabis products will comply with Section 88 - 28.412(b)(Deliveries) of the County Cannabis Ordinance. ◻ Products: A retailer shall ensure that all cannabis and cannabis products at the premises of the retailer are cultivated, manufactured, transported, distributed, and tested by licensed and permitted facilities that maintain operations in full conformance with all applicable state and local laws, regulations, and ordinances, including this chapter. 2/12/19 D R A F T P a g e | 12 e. Additional Information Required for Commercial Cultivation In addition to the information required in Section c. above, a proposal for commercial cultivation must provide information describing how the following requirements will be satisfied. ◻ A floor plan or site plan identifying the location, dimensions, and boundaries of all proposed canopy areas, taking into account space needed for ongoing care of plants, and a description of the proposed method of physically delineating those boundaries at the site. ◻ Proof of water service availability from a retail water supplier. ◻ Commercial cultivation may be located only in the following zoning districts outside of a cannabis exclusion (-CE) combining district: general agricultural (A-2); heavy agricultural (A-3); A-20 exclusive agricultural; A-40 exclusive agricultural; A-80 exclusive agricultural; planned unit (P -1) when commercial cultivation is permitted by the development plan; controlled manufacturing (C-M); light industrial (L-I); and heavy industrial (H-I). A business engaged in commercial cultivation may cultivate cannabis outdoors only if the business is located in a general agricultural (A-2), heavy agricultural (A-3), A-20 exclusive agricultural, A-40 exclusive agricultural, or A-80 exclusive agricultural zoning district located outside of a cannabis exclusion (-CE) combining district. ◻ Indoor Commercial Cultivation: All indoor commercial cultivation must be conducted within a building, as defined in Section 82-4.210, or within a greenhouse. No indoor commercial cultivation may be conducted indoors within a residential building. *Cultivation Area Size Information ◻ Indoor Commercial Cultivation: The proposal shall describe the total maximum proposed canopy size. Per the County Cannabis Ordinance, the total canopy size for indoor commercial cultivation in other than agricultural zoning districts may not exceed the lesser of:  Twenty-two thousand square feet, or  The maximum size authorized by the State license for the business  Indoor commercial cultivation in an agricultural zoning district may not be located in any building that is larger than ten thousand square feet of floor area. 2/12/19 D R A F T P a g e | 13 ◻ Outdoor Commercial Cultivation: The proposal shall describe the total maximum proposed canopy size. Per the County Cannabis Ordinance, the total canopy size for outdoor commercial cultivation may not exceed the lesser of:  Two acres  The maximum size authorized by the State license for the business. f. Additional Information Required for Cannabis Manufacturing in Agricultural Zones In addition to the information required in Section (c) above, a proposal for commercial manufacturing activities within an agricultural zoning district must provide information describing how the following requirements will be satisfied . ◻ No Volatile Solvents. Cannabis manufacturing that will require a State "Type 7" license, or will use volatile solvents, is prohibited. ◻ Products. A cannabis manufacturing business in agricultural zoning shall ensure that all manufactured cannabis prod ucts are cultivated, transported, distributed, and tested by licensed and permitted facilities that maintain operations in full conformance with State laws and regulations and the applicable requirements of this chapter. A cannabis manufacturing business shall maintain adequate quality control measures to ensure cannabis and cannabis products manufactured at the site meet applicable requirements of State laws and regulations. ◻ Employee Training. A cannabis manufacturing business shall ensure that all employees of the business operating potentially hazardous equipment are trained on the proper use of equipment and on the proper hazard response protocols in the event of equipment failure. 4) SECURITY PLAN A proposal must include a security plan that establishes how all security requirements in State laws and regulations will be satisfied. The security plan must clearly identify the security measures to both deter and prevent unauthorized entrance into areas of the business used for cultivation, including the following measures. ◻ Indoor commercial cultivation areas must be locked, and no cannabis plants may be visible from outside of the indoor commercial cultivation areas. Outdoor cultivation areas and greenhouses must be fenced and all gates must be locked. Fencing surrounding outdoor cultivation areas and greenhouses 2/12/19 D R A F T P a g e | 14 must be designed and maintained to ensure those areas and greenhouses are not visible from adjacent lots, private roads, and public rights of way. ◻ Access to the premises must be limited to authorized personnel. ◻ The premises must include an alarm system and security cameras to monitor all cultivation areas and all entryways. The alarm system and security cameras must be monitored twenty -four-hours per day by a licensed alarm company operator. a. Cannabis Manufacturing in Agricultural(A - ) Zoning District ◻ A cannabis manufacturing business in agricultural zoning shall implement and maintain sufficient security measures to both deter and prevent unauthorized entrance into areas containing cannabis or cannabis products, including an alarm system and security cameras that monitor all manufacturing areas and entryways and that are monitored twenty -four-hours per day by a licensed alarm company operator. 5) SUSTAINABILITY ◻ Proposal must provide a complete explanation of all proposed measures to ensure the sustainability of the business, including but not limited to a description of energy generation and efficiency measures, high efficiency mechanical systems, and alternative fuel transportation methods. ◻ Proposal must provide the following information in relation to water use: - A description of the water source to be used for the business. - For commercial cultivation and other uses that require significant water, a water management and conservation plan that identifies sustainability measures that will be utilized at the business, including water efficiency measures - To the maximum extent feasible, water conservation measures, water recapture systems, drip irrigation, raised beds, or grey water systems must be incorporated in cannabis cultivation operations in order to minimize use of water. - A waste water management plan. ◻ For indoor commercial cultivation businesses please provide and explanation on how the operation shall satisfy its electricity demands by (1) providing onsite renewable energy generation, or (2) purchasing electricity that is generated entirely from renewable sources, or a combination of (1) and (2). 2/12/19 D R A F T P a g e | 15 ◻ A description of efforts to avoid and minimize air emissions, including emissions from vehicles and operations. ◻ A commercial cultivation or manufacturing business located outside the urban limit line shall include measures to avoid and minimize impacts on rural infrastructure, including but not limited to water, sewer, and transportation infrastructure. 6) COMMUNITY/ECONOMIC BENEFIT SUMMARY Using the Key Metrics for Community/Economic benefit in Table 2 below, provide a community/economic benefit statement describing the benefits the proposed business will have in these areas. The County staff team will use the criteria detailed in the table below to evaluate, score and rank proposals and will prepare a report to the Board on the evaluations . To be considered eligible to be invited to apply for an LUP, a proposal must receive both (1) a minimum score of 70% of the available points in each category listed in Table 2, and (2) at Section 4: Scoring and Selection Process *Important Notice Regarding Water Usage for Commercial Cultivation * Per the County Cannabis Ordinance, water service for a commercial cultivation business must be provided by a retail water supplier with the following exceptions; A commercial cultivation business may satisfy its water demand by pumping groundwater from a groundwater production well if all of the following criteria are met: a. The retail water supplier does not provide retail water service at all times during the year. b. Groundwater is used to satisfy water demand of the business only during those periods when the retail water supplier does not provide retail water service to the business. c. The use of groundwater by the business will not substantially deplete groundwater supplies, and will not substantially interfere with groundwater recharge, such that there would be a net deficit in aquifer volume or a lowering of the groundwater table level. 2/12/19 D R A F T P a g e | 16 least 80% of the available points overall (at least 960 points). The Board of Supervisors will make the final determination on which , if any, persons submitting proposals will receive an invitation to apply for an LUP. Regardless of score, the Board may, in its discretion, determine on the basis of the proposals submitted not to invite any persons submitting proposals to apply for an LUP, or the Board may, in its discretion, invite a number of LUP applications that is less than the cap for the applicable category of commercial cannabis activity. Table 2: Scoring Guidelines Subject Key Metrics Point Value 1. Cover Letter/ Ownership Qualifications  Thoroughness of Cover Letter in providing a complete picture of the proposed business and business operators ability to operate a successful business  Business owner experience operating a licensed cannabis business in another jurisdiction and/or experience operating a business similar to what is proposed  Description of any special business or professional qualifications or licenses relevant to the proposed business.  Performance during oral interview, including knowledge of state and local regulations, knowledge of the details of the proposals, ability to a nswer questions accurately and consistently, demonstrated ability to exercise good judgement and demonstrated ability and commitment to comply with the terms and conditions of any permit that is ultimately secured. 200 pts. 2. Location  Location clearly identified with address and detailed description, in appropriate zoning district and meets all the locational requirements as described in Section 88 -28.410(b) of the County Zoning Ordinance. 200 pts. 2/12/19 D R A F T P a g e | 17 Table 2: Scoring Guidelines Subject Key Metrics Point Value 2. Location (continued)  Compliance with buffer/setback/sensitive use requirements of the Zoning Ordinance.  The business is located in an area that would not result in the undue influence of cannabis use upon sensitive populations such as children and those recovering from substance abuse. Distances from residential and other sensitive uses, such as schools, daycare centers, youth centers and drug/alcohol recovery facilities are maximized / exceed minimum requirements.  Proposed storefront retailer has a location that has public visibility to enabl e easy reporting of violations and nuisances, but is not highly visible to youth.  Proposed storefront retailer is readily accessible from public transit? (a benefit)  Proposed storefront retailer is readily a ccessible from major thoroughfares ? (a benefit)  Compatibility with surrounding community and nearby land uses.  Provision of parking will meet or exceed required minimum off-street parking requirements.  Will not exacerbate crime in an high crime area (e.g. within a crime reporting district, where the general crime rate exceeds the countywide general crime r ate by more than twenty percent)  The business is proposed to be located in an area that is safe and accessible by law enforcement and fire fighters.  Observed features of the property (lighting, parking, landscaping, access, etc.) are consistent with the proposed site plan. 3. Business and Operating Plan  Completeness of operating plan and documented ability to comply with County Zoning Ordinance requirements. 2/12/19 D R A F T P a g e | 18 Table 2: Scoring Guidelines Subject Key Metrics Point Value 3. Business and Operating Plan  Completeness and effectiveness of inventory control plan  Floorplan/layout is clear and provides for safe and functional operation  S ignage plan (interior and exterior), including plan for avoiding marketing to youth  Proposed design features, such as windows, primary entrance facing street, pedestrian improvements, no significant blank walls, removal of existing nonconforming features such as pole signs, security screening not visible from exterior  Timeline for beginning operation, including outline for any proposed construction/improvements and a deadline for completion  Are the proposed odor control measures likely to be effective in preventing odors that will disturb neighboring properties or create a nuisance and in protecting the quality of the indoor air for the health of employees and customers?  Budget for construction, operation, maintenance, compensation of employees, equipment costs, utility costs, and other operation costs is well thought out and reasonable. The budget must include a detailed pro forma for three years of operations and a description of the sources and uses of funds.  Proof of sufficient capital to cover first 3 months of operation (documentation of cash or other liquid assets on hand, Letters of Credit or other equivalent assets); 200 pts. 2/12/19 D R A F T P a g e | 19 Table 2: Scoring Guidelines Subject Key Metrics Point Value 4. Security Plan  A complete security plan has been provided identifying all proposed security measures in detail  The security plan identifies and describes all active security measures  The security plan identifies and describes all proposed security measures  Active security measured are described in appropriate detail and will be effective  Passive security measures are described in appropriate detail and will be effective  Security camera plan is described in appropriate detail and will be effective  Information is provided on how site layout conducive to security  Information is provided on how interior layout conducive to security  Details on Employee background check measures  Product secur ity measures  Document and cash storage security measures  Security measures beyond minimum standards 200 pts. 2/12/19 D R A F T P a g e | 20 Table 2: Scoring Guidelines Subject Key Metrics Point Value 5. Sustainability  Would the proposed business meet the requirements of the Zoning Ordinance related to electricity generation, water use and control of any wastewater or runoff?  Would the business include any innovative sustainability measures in excess of minimum requirements?  Would the proposal aggressively avoid and minimize emissions, including vehicle emissions (especially diesel emissions) related to operation of the business? 100 pts. 2/12/19 D R A F T P a g e | 21 Table 2: Scoring Guidelines Subject Key Metrics Point Value 6.Community /Economic Benefits  What benefits would the proposal offer to the community?  Would the anticipated tax revenue be substantial relative to other proposals ?  Would the business serve a unmet need in the community, such as greatly access to cannabis for medicinal or adult-use purposes?  Would the business stimulate broader economic development and contribute substantial new jobs?  Would the business avoid negative impacts to the community and generally serve as a net community asset?  Would the business protect overall public health?  Is the business a locally -owned business, that is a majority of ownership is held by Contra Costa County residents ?  Are the products to be sold, manufactured or handled by the proposed business designed to avoid encouraging use by children?  What other benefits would the business have for the broader community 200 pts. 2/12/19 D R A F T P a g e | 22 Table 2: Scoring Guidelines Subject Key Metrics Point Value 7.Equitable Geographic Distribution  Would the proposal result in an undesirable concentration of a specific type of cannabis activity in an area of the County? (a significant detriment, particularly for storefront retailers near an existing retailer or a more highly ranked proposed retailer)  Would the proposal serve an area of the County that would not otherwise be served? 100 pts. ATTACHMENT A LETTER OF INTENT TEMPLATE Date Contra Costa County Department of Conservation and Development 30 Muir Rd. Martinez, CA 94553 Attn: Ruben Hernandez RE: Letter of Intent to Submit Cannabis Business Proposal Dear Mr. Hernandez; I, the undersigned, attest that I am a duly authorized representative of the proposed cannabis business identified below: Name of Business: ________________________________________________________ Address of Proposed Business Location: ________________________________________________________ Assessor’s Parcel Number: ________________________________________________________ Zoning: ____________ General Plan: __________ Complies with Location requirem ents of Section 88-28.410(b) ___Yes ___No Applicant: ________________________________________________________ Applicant Notification address: ________________________________________________________ Applicant Phone Number: ________________________________________________________ Applicant Email Address: ________________________________________________________ I understand that I will be expected to receive all notices at the application notification address of the applicant. I further consent to receiving notice by email at (provide email address). I am interested in applying for a (select one: (1) commercial cultivation, (2) storefront retail, (3) manufacturing in agricultural zone , or (4) a vertically-integrated business that includes at least one of (1), (2), or (3)) cannabis permit. ATTACHMENT A Preliminary Draft LETTER OF INTENT TEMPLATE 2/12/19 D R A F T P a g e | 1 Further, I have secured a property located at (business address) which is located in the unincorporated area of Contra Costa County and located within the (Zoning) Zoning District, and located outside of both (1) the cannabis exclusion zoning district, and (2) the cannabis sensitive uses buffer zones identified in Section 88 -28.410(b)(3) of the County Cannabis Ordinance. Please find enclosed (e.g., a real estate letter of intent, a realestate purchase or lease option, purchase agreement, lease agreement or proof of ownership of the place where business will be located; a letter of interest is not acceptable) evidencing that I have secured a proposed site for the mi nimum requirement of two years. I have also included $500.00 for payment of the required Letter of Intent filing fee. I understand that if I am selected to participate in the limited commercial cannabis activity RFP process I will be prepared to submit my proposal by June 27, 2019. I also understand that if County finds the RFP process unnecessary based on the number of LOIs submitted and the number of permits available, I am prepared to submit a land use permit application for the stated commercial cannabis use within 90 days of receiving notification. Furthermore, I understand that failure to submit a proposal or apply for a land use permit within that time periods described above automatically forfeits my opportunity to submit my proposal or land use permit. Name Title Enclosures: 1. (e.g., a letter of intent to sign a lease, a lease, a purchase option, a purchase agreement, or evidence of ownership of the place where business will be located) 2. $500.00 Letter of intent filing fee RECOMMENDATION(S): ADOPT Traffic Resolution No. 2019/4482 to prohibit stopping, standing, or parking at all times on both sides of San Pablo Dam Road (Road No. 0961D), beginning at the eastern curbline of Castro Ranch Road (Road No. 1461) and extending southerly a distance of 2,400 feet, as recommended by the Public Works Director, El Sobrante area. (District I) FISCAL IMPACT: No fiscal impact. BACKGROUND: Upon request from Supervisor Gioia's Office to prohibit parking on both sides of San Pablo Dam Road, between Castro Ranch Road and the Richmond City Limit to the south, the Traffic Section of the Public Works Department proceeded to draft these restrictions with the attached Traffic Resolution. If adopted, the area will be signed notifying the public of the restriction to stopping, standing, or parking. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Monish Sen, 925.313.2187 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 1 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:February 12, 2019 Contra Costa County Subject:Prohibit stopping, standing, or parking at all times on a portion of San Pablo Dam Road (Road No. 0961D), El Sobrante area. CONSEQUENCE OF NEGATIVE ACTION: Parking will remain unrestricted. AGENDA ATTACHMENTS Traffic Reso. 2019/4482 MINUTES ATTACHMENTS Signed: Traffic Resolution No. 2019/4482 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Traffic Resolution on February 12, 2019 by the following vote: AYES: NOES: ABSENT: TRAFFIC RESOLUTION NO. 2019/4482 ABSTAIN: Supervisorial District 1 SUBJECT: Prohibit stopping, standing, or parking at all times on a portion of San Pablo Dam Road (Road No. 0961D), El Sobrante area. The Contra Costa Board of Supervisors RESOLVES that: Based on recommendations by the County Public Works Department's Transportation Engineering Division, and pursuant to County Ordinance Code Sections 46-2.002 - 46-2.012, the following traffic regulation is established: Pursuant to Section 22507 of the California Vehicle Code, stopping, standing, or parking is hereby declared to be prohibited at all times on both sides of San Pablo Dam Road (Road No. 0961D), El Sobrante area, beginning at the eastern curbline of Castro Ranch Road (Road No. 1461) and extending southerly a distance of 2,400 feet. MS:sr Orig. Dept: Public Works (Traffic) Contact: Monish Sen, 313-2187 cc: California Highway Patrol Sheriff Department TRAFFIC RESOLUTION NO. 2019/4482 I hereby certify that this is a true and correct Copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: David Twa, Clerk of the Board of Supervisors and County Administrator By , Deputy RECOMMENDATION(S): ACCEPT the 2018 Semi-Annual Report of Real Estate Acquisition Acceptances dated July 1, 2018 through December 31, 2018, approved by the Public Works Director, as submitted, Brentwood, Byron, Clayton, Concord, Martinez and Pinole areas. (No fiscal impact) FISCAL IMPACT: No fiscal impact. BACKGROUND: Pursuant to the Contra Costa County, Ordinance Code, Title 11, Division 1108, Chapter 1108-8.002, “The Board of Supervisors authorizes the Public Works Director, or the designated deputy, to perform all acts necessary to approve and accept for the County, the acquisition of any interest in real property where the purchase price for the real property interest does not exceed one hundred thousand dollars ($100,000).” The Public Works Director shall submit a semi-annual report to the Board of Supervisors on each acquisition done pursuant to this section, including the interest acquired, its price, and the necessity for the purchase, which is described in the attached Semi-Annual Acceptance Report. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Karen A. Laws, 925-957-2456 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Wiley Osborn, PW Information Technology, PW Records, Jon Suemnick, Flood Control, Auditor-Controller C. 2 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:February 12, 2019 Contra Costa County Subject:ACCEPT the 2018 Semi- Annual Report of Real Estate Acquisition Acceptances dated July 1, 2018 – December 31, 2018, Countywide. CONSEQUENCE OF NEGATIVE ACTION: The Board of Supervisors would not be informed of the acquisitions accepted by the Public Works Director pursuant to Contra Costa County Ordinance Code. ATTACHMENTS 2018 Semi-Annual Acceptance Report RECOMMENDATION(S): ADOPT Resolution. No. 2019/33 approving and authorizing the Public Works Director, or designee, to submit a 2019/2020 Transportation Development Act (TDA) grant application to the Metropolitan Transportation Commission in the total amount of $94,500 for fiscal year 2019/2020 for the Contra Costa County Active Transportation Plan, Countywide. FISCAL IMPACT: This project will be funded approximately by 78% State Grant Funds, 20% Transportation Development Act Grant Funds, and 2% Local Road Funds. BACKGROUND: The purpose of the proposed planning study is to highlight locations in unincorporated Contra Costa County where multi-modal infrastructure is deficient or nonexistent. Capital projects at these locations will then be prioritized through development of a rubric that considers collision history, high demand locations, cost, ease of construction, and ability to close gaps in infrastructure. The result of the study will be a database and map of proposed improvements rated into three tiers based upon priority. Staff has applied for a State funded grant to provide a majority of the funding for this study. TDA and local road funds would be combined to provide local matching funds. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Mary Halle, 925.313.2327 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 3 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:February 12, 2019 Contra Costa County Subject:2019/2020 Transportation Development Act (TDA) grant application for the Contra Costa County Active Transportation Plan CONSEQUENCE OF NEGATIVE ACTION: Delay in approving the submittal of the grant application will result in a delay in the planning study and will jeopardize funding. AGENDA ATTACHMENTS Resolution No. 2019/33 Reso. 2019/33 Attachments A & B MINUTES ATTACHMENTS Signed: Resolution No. 2019/33 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 02/12/2019 by the following vote: AYE:5 John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2019/33 IN THE MATTER OF approving and authorizing the Public Works Director, or designee, to submit a 2019/2020 Transportation Development Act (TDA) grant application to the Metropolitan Transportation Commission (MTC) in the total amount of $94,500 for Fiscal Year 2019/2020 for the Contra Costa County Active Transportation Plan, Countywide. WHEREAS, Article 3 of the TDA, Public Utilities Code (PUC) Section 99200 et seq., authorizes the submission of claims to a regional transportation planning agency for the funding of projects exclusively for the benefit and/or use of pedestrians and bicyclists; and WHEREAS, MTC, as the regional transportation planning agency for the San Francisco Bay region, has adopted MTC Resolution No. 4108, entitled “Transportation Development Act, Article 3, Pedestrian and Bicycle Projects,” which delineates procedures and criteria for submission of requests for the allocation of “TDA Article 3” funding; and WHEREAS, MTC Resolution No. 4108 requires that requests for the allocation of TDA Article 3 funding be submitted as part of a single, countywide coordinated claim from each county in the San Francisco Bay region; and WHEREAS, Contra Costa County desires to submit a request to MTC for the allocation of TDA Article 3 funds to support the projects described in Attachment B to this resolution, which are for the exclusive benefit and/or use of pedestrians and/or bicyclists; NOW, THEREFORE, BE IT RESOLVED, that Contra Costa County declares it is eligible to request an allocation of TDA Article 3 funds pursuant to Section 99234 of the Public Utilities Code; FURTHER BE IT RESOLVED, that there is no pending or threatened litigation that might adversely affect the project or projects described in Attachment B to this resolution, or that might impair the ability of Contra Costa County to carry out the project; and FURTHER BE IT RESOLVED, that the project has been reviewed by the Bicycle Advisory Committee (BAC) of Contra Costa County; and FURTHER BE IT RESOLVED, that Contra Costa County attests to the accuracy of and approves the statements in Attachment A to this resolution; and FURTHER BE IT RESOLVED, that a certified copy of this resolution and its attachments, and any accompanying supporting materials shall be forwarded to the congestion management agency, countywide transportation planning agency, or county association of governments, as the case may be, of Contra Costa County for submission to MTC as part of the countywide coordinated TDA Article 3 claim. Contact: Mary Halle, 925.313.2327 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: RESOLUTION NO. 2019/33 ATTACHMENT A Re: Request to the Metropolitan Transportation Commission for the Allocation of Fiscal Year 2019/2020 Transportation Development Act Article 3 Pedestrian/Bicycle Project Funding FINDINGS 1. That Contra Costa County is not legally impeded from submitting a request to the Metropolitan Transportation Commission for the allocation of Transportation Development Act (TDA) Article 3 funds, nor is Contra Costa County legally impeded from undertaking the project(s) described in “Attachment B” of this resolution. 2. That Contra Costa County has committed adequate staffing resources to complete the project(s) described in Attachment B. 3. A review of the project(s) described in Attachment B has resulted in the consideration of all pertinent matters, including those related to environmental and right-of-way permits and clearances, attendant to the successful completion of the project(s). 4. Issues attendant to securing environmental and right of way permits and clearances for the projects described in Attachment B have been reviewed and will be concluded in a manner and on a schedule that will not jeopardize the deadline for the use of the TDA funds being requested. 5. That the project(s) described in Attachment B complies with the requirements of the California Environmental Quality Act (CEQA, Public Resources Code Sections 21000 et seq.). 6. That as portrayed in the budgetary description(s) of the project(s) in Attachment B, the sources of funding other than TDA are assured and adequate for completion of the project(s). 7. That the project(s) described in Attachment B are for capital construction and/or design engineering; and/or for the maintenance of a Class I bikeway which is closed to motorized traffic; and/or for the purposes of restriping Class II bicycle lanes; and/or for the development or support of a bicycle safety education program; and/or for the development of a comprehensive bicycle and/or pedestrian facilities plan, and an allocation of TDA Article 3 funding for such a plan has not been received by Contra Costa County within the prior five fiscal years. 8. That the project(s) described in Attachment B is included in a locally approved bicycle, pedestrian, transit, multimodal, complete streets, or other relevant plan. 9. That any project described in Attachment B that is a bikeway meets the mandatory minimum safety design criteria published in Chapter 1000 of the California Highway Design Manual. 10. That the project(s) described in Attachment B will be completed before the funds expire. 11. That the Contra Costa County agrees to maintain, or provide for the maintenance of, the project(s) and facilities described in Attachment B, for the benefit of and use by the public. (Page 1 of 1) RESOLUTION NO. 2019/33 ATTACHMENT B TDA ARTICLE 3 PROJECT APPLICATION FORM Fiscal Year of this Claim: 2019/2020 Applicant: Contra Costa County Public Works Department Contact Person: Mary Halle Mailing Address: 255 Glacier Drive, Martinez, CA 94553 E-Mail Address: mary.halle@pw.cccounty.us Telephone: 925-313-2327 Secondary Contact (in event primary not available): Jeff Valeros E-Mail Address: jeff.valeros@pw.cccounty.us Telephone: 925-313-2031 Short Title Description of Project: Contra Costa County Active Transportation Plan Amount of claim: $94,500 Functional Description of Project: The purpose of the proposed planning study is to highlight locations in unincorporated Contra Costa County where multi-modal infrastructure is deficient or nonexistent. Capital projects at these locations will then be prioritized through development of a rubric that considers collision history, high demand locations, cost, ease of construction, and ability to close gaps in infrastructure. The result of the study will be a database and map of proposed improvements rated into three tiers based upon priority. Financial Plan: List the project elements for which TDA funding is being requested (e.g., planning, engineering, and construction, contingency). Use the table below to show the project budget for the phase being funded or total project. Include prior and proposed future funding of the project. Planning funds may only be used for comprehensive bicycle and pedestrian plans. Project level planning is not an eligible use of TDA Article 3. Project Elements: Funding Source All Prior FYs Application FY Next FY Following FYs Totals TDA Article 3 $94,500 $94,500 list all other sources: 1. Local Funds $10,500 $10,500 2. Pending State Grant $190,000 $190,000 $380,000 Totals $295,000 $190,000 $485,000 Project Eligibility: YES?/NO? A. Has the project been approved by the claimant's governing body? (If "NO," provide the approximate date approval is anticipated). February 12, 2019 PENDING B. Has this project previously received TDA Article 3 funding? If "YES," provide an explanation on a separate page. NO C. For "bikeways," does the project meet Caltrans minimum safety design criteria pursuant to Chapter 1000 of the California Highway Design Manual? (Available on the internet via: http://www.dot.ca.gov). N/A D. Has the project been reviewed by a Bicycle Advisory Committee (BAC)? (If "NO," provide an explanation). Enter date the project was reviewed by the BAC: December 10, 2018 YES E. Has the public availability of the environmental compliance documentation for the project (pursuant to CEQA) been evidenced by the dated stamping of the document by the county clerk or county recorder? (required only for projects that include construction). N/A F. Will the project be completed before the allocation expires? Enter the anticipated completion date of project (month and year) 12/2020 YES G. Have provisions been made by the claimant to maintain the project or facility, or has the claimant arranged for such maintenance by another agency? (If an agency other than the Claimant is to maintain the facility provide its name: ) N/A (PAGE 1 OF 1) RECOMMENDATION(S): APPROVE the Notice of Intention (“NOI”) to Sell Real Property at public auction, identified as Assessor’s Parcel Number 068-151-016, located at 2710 East Tregallas Road and collectively Assessor’s Parcel Numbers 067-283-010, 011, 012, and 013 located at 28, 30, and 34 Drake Street, and 2515 Lindberg Street, pursuant to Government Code Section 25363, Antioch area. (Project No. 4660-6X4168) DETERMINE that the parcels of land acquired for highway purposes described in the NOI attached hereto and incorporated herein, are surplus and no longer required for public use. DECLARE Contra Costa County’s (County) intention to sell said properties under the Terms and Conditions of an Option Agreement referred to in the attached Notice of Public Land Sale for said properties prepared by the Real Estate Division of the Public Works Department (Real Estate). APPROVE the Notice of Public Land Sale; and DIRECT Real Estate to publish the NOI in the East Contra Costa Times and Contra Costa Times pursuant to Government Code Section 25363. The Board sets April 3, 2019, at 10:00 a.m. at 255 Glacier Drive, Martinez, California as the time and place where oral bids will be APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Michael Serrano (925) 957-2489 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 4 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:February 12, 2019 Contra Costa County Subject:APPROVE Notice of Intention to Sell 2710 East Tregallas Road and collectively 28 – 34 Drake Street and 2515 Lindberg Street, Antioch area. RECOMMENDATION(S): (CONT'D) received and considered. FISCAL IMPACT: 100% Contra Costa Transportation Authority BACKGROUND: From 2009 through 2011 the County acquired right of way for CCTA’s State Route 4 East Widening Project from Somersville Road to State Route 160 (Segment 3A). CCTA no longer needs the remainder of these properties for State Highway purposes and wishes to dispose of the parcels as surplus property. On June 27, 2006 the Board of Supervisors ADOPTED the Mitigated Negative Declaration for the State Route 4 (East) Widening Project. [(SCH#20040921350]. CONSEQUENCE OF NEGATIVE ACTION: The County would own and be liable for maintenance of these properties. AGENDA ATTACHMENTS Notice of Public Land Sale NOI MINUTES ATTACHMENTS Signed: Notice of Intent RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Dynamic Dzyne Associates, Inc. d/b/a Substrate, Inc., effective February 12, 2019, to increase the payment limit by $55,000 to a new payment limit of $655,000, with no change to the original term May 1, 2018 to June 30, 2019, for construction management services for the Marsh Creek Road Bridge Replacement Project, Clayton area. (Federal Project No. BRLS-5928-(107), County Project No. 0662-6R4079) (District III) FISCAL IMPACT: This project, including the CSA, is funded by 88.53% Federal Highway Bridge Program Funds and 11.47% Local Road Funds. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kevin Emigh, 925-313-2233 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 5 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:February 12, 2019 Contra Costa County Subject:Contract Amendment with Dynamic Dzyne Associates, Inc. d/b/a Substrate, Inc., Clayton area. BACKGROUND: The Project consists of removal of existing bridge, construction of new bridge, roadway section approaching to bridge, retaining walls, reconstruct driveway, and installation of new waterline in Clayton, California. Substrate, Inc. was selected to provide construction management services for the project. Proposed Amendment No. 1 will amend the payment limits in order to provide additional construction management services that are needed to successfully complete the project. CONSEQUENCE OF NEGATIVE ACTION: The project completion would be delayed and federal funds would be in jeopardy. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sandeep Singh 925-313-2022 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Ave' Brown C. 6 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:February 12, 2019 Contra Costa County Subject:2019/2020 Transportation Development Act grant application for the Oak Road Bikeway Project, Walnut Creek area. RECOMMENDATION(S): (CONT'D) ADOPT Resolution No. 2019/43 approving and authorizing the Public Works Director, or designee, to submit a 2019/2020 Transportation Development Act (TDA) grant application to the Metropolitan Transportation Commission in the total amount of $100,000 for the fiscal year 2019/2020 for the Oak Road Bikeway Project. AUTHORIZE the Public Works Director, or designee, to advertise the Project, Walnut Creek area. [County Project No. 0676-6P1025, DCD-CP#18-47] (District IV). DETERMINE the Project is a California Environmental Quality Act (CEQA), Class 1(c) Categorical Exemption, pursuant to Article 19, Section 15301 of the CEQA Guidelines, and DIRECT the Director of Conservation and Development to file a Notice of Exemption with the County Clerk, and AUTHORIZE the Public Works Director, or designee, to arrange for payment of a $25 fee to Conservation and Development for processing, and a $50 fee to the County Clerk for filing the Notice of Exemption. FISCAL IMPACT: Estimated Project cost: $167,000. This project will be funded approximately, 60% Transportation Development Act Funds, 40% Local Road Funds. BACKGROUND: The purpose of this project is to improve bicyclist safety along a 2,040-foot segment of Oak Road as currently there are no existing bicycle facilities. The project will stripe Class II bicycle lanes and place shared roadway markings (sharrows) to designate Class III bike routes within the existing roadway. Class II bike lanes will be striped where adequate roadway width is available. Vehicle lane widths will be narrowed to 11 feet as needed to accommodate the new Class II bike lanes, and Class III sharrows will be used in places where there is insufficient width assuming existing on-street parking will remain. CONSEQUENCE OF NEGATIVE ACTION: Delay in approving the project may result in a delay of design, construction, and may jeopardize funding. AGENDA ATTACHMENTS Resolution No. 2019/43 CEQA Resolution 2019/43 Attachments A & B MINUTES ATTACHMENTS Signed: Resolution No. 2019/43 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 02/12/2019 by the following vote: AYE:5 John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2019/43 IN THE MATTER OF approving and authorizing the Public Works Director, or designee, to submit a 2019/2020 Transportation Development Act (TDA) grant application to the Metropolitan Transportation Commission (MTC) in the total amount of $100,000 for Fiscal Year 2019/2020 for the Oak Road Bikeway Project, Walnut Creek. WHEREAS, Article 3 of the TDA, Public Utilities Code (PUC) Section 99200 et seq., authorizes the submission of claims to a regional transportation planning agency for the funding of projects exclusively for the benefit and/or use of pedestrians and bicyclists; and WHEREAS, MTC, as the regional transportation planning agency for the San Francisco Bay region, has adopted MTC Resolution No. 4108, entitled “Transportation Development Act, Article 3, Pedestrian and Bicycle Projects,” which delineates procedures and criteria for submission of requests for the allocation of “TDA Article 3” funding; and WHEREAS, MTC Resolution No. 4108 requires that requests for the allocation of TDA Article 3 funding be submitted as part of a single, countywide coordinated claim from each county in the San Francisco Bay region; and WHEREAS, Contra Costa County desires to submit a request to MTC for the allocation of TDA Article 3 funds to support the projects described in Attachment B to this resolution, which are for the exclusive benefit and/or use of pedestrians and/or bicyclists; NOW, THEREFORE, BE IT RESOLVED, that Contra Costa County declares it is eligible to request an allocation of TDA Article 3 funds pursuant to Section 99234 of the Public Utilities Code; FURTHER BE IT RESOLVED, that there is no pending or threatened litigation that might adversely affect the project or projects described in Attachment B to this resolution, or that might impair the ability of Contra Costa County to carry out the project; and FURTHER BE IT RESOLVED, that the project has been reviewed by the Bicycle Advisory Committee (BAC) of Contra Costa County; and FURTHER BE IT RESOLVED, that Contra Costa County attests to the accuracy of and approves the statements in Attachment A to this resolution; and FURTHER BE IT RESOLVED, that a certified copy of this resolution and its attachments, and any accompanying supporting materials shall be forwarded to the congestion management agency, countywide transportation planning agency, or county association of governments, as the case may be, of Contra Costa County for submission to MTC as part of the countywide coordinated TDA Article 3 claim. Contact: Sandeep Singh 925-313-2022 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Ave' Brown RECOMMENDATION(S): ADOPT Resolution No. 2019/44 approving and authorizing the Public Works Director, or designee, to submit a 2019/2020 Transportation Development Act (TDA) grant application to the Metropolitan Transportation Commission in the total amount of $100,000 for the fiscal year 2019/2020 for the 7th Street Crosswalk Improvements Project. AUTHORIZE the Public Works Director, or designee, to advertise the Project, Rodeo area. [County Project No. WO1025, DCD-CP# 18-46] (District V); and DETERMINE the Project is a California Environmental Quality Act (CEQA), Class 15301(c) Categorical Exemption, pursuant to Article 19, Section 15301(c) of the CEQA Guidelines, and DIRECT the Director of Department of Conservation and Development to file a Notice of Exemption with the County Clerk, and AUTHORIZE the Public Works Director or designee to arrange for payment of a $25 fee to the Department of Conservation and Development for processing, and a $50 fee to the County Clerk for filing the Notice of Exemption. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Laura Cremin (925) 313-2015 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Ave Brown - Environmental Division Manager C. 7 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:February 12, 2019 Contra Costa County Subject:2019/2020 Transportation Development Act (TDA) grant application for the 7th Street Crosswalk Improvements Project RECOMMENDATION(S): (CONT'D) FISCAL IMPACT: Estimated Project cost: $300,000. This Project will be funded approximately 67% Local Road Funds and 33% Transportation Development Act Funds. BACKGROUND: The purpose of this project is to improve pedestrian safety at existing crosswalk locations used by children and community members to access St. Patrick Elementary School and Catholic Church. The project consists of consolidating two crosswalks on 7th Street into one location, installing safety features, and constructing sidewalk improvements. The current crosswalks are at the intersections of 7th Street and Napa Avenue and 7th Street and Vallejo Avenue. The new crosswalk will be placed between the two existing crosswalks. The crosswalk will be placed on a raised speed table, which is a feature that is similar to a speed bump but with a gentler transition to travel over. Associated striping and signage and pedestrian-actuated rectangular rapid flashing beacons (RRFBs) will be installed at the new crosswalk. A speed feedback sign will be installed at the intersection of 7th Street and Sonoma Avenue. A sidewalk will be installed along the north side of 7th Street in the gap between the new crosswalk location and Vallejo Avenue. Curb ramps will be installed at the new crosswalk and also at the two corners of the same block to ensure Americans with Disabilities Act (ADA) compliance. CONSEQUENCE OF NEGATIVE ACTION: Delay in approving the project may result in a delay of design, construction, and may jeopardize funding. AGENDA ATTACHMENTS Resolution No. 2019/44 CEQA Document Resolution 2019/44 Attachments A & B MINUTES ATTACHMENTS Signed: Resolution No. 2019/44 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 02/12/2019 by the following vote: AYE:5 John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2019/44 IN THE MATTER OF approving and authorizing the Public Works Director, or designee, to submit a 2019/2020 Transportation Development Act (TDA) grant application to the Metropolitan Transportation Commission (MTC) in the total amount of $100,000 for Fiscal Year 2019/2020 for the 7 th Street Crosswalk Improvements Project, Rodeo. WHEREAS, Article 3 of the TDA, Public Utilities Code (PUC) Section 99200 et seq., authorizes the submission of claims to a regional transportation planning agency for the funding of projects exclusively for the benefit and/or use of pedestrians and bicyclists; and WHEREAS, MTC, as the regional transportation planning agency for the San Francisco Bay region, has adopted MTC Resolution No.4108, entitled “Transportation Development Act, Article 3, Pedestrian and Bicycle Projects,” which delineates procedures and criteria for submission of requests for the allocation of “TDA Article 3” funding; and WHEREAS, MTC Resolution No. 4108 requires that requests for the allocation of TDA Article 3 funding be submitted as part of a single, countywide coordinated claim from each county in the San Francisco Bay region; and WHEREAS, the Contra Costa County desires to submit a request to MTC for the allocation of TDA Article 3 funds to support the projects described in Attachment B to this resolution, which are for the exclusive benefit and/or use of pedestrians and/or bicyclists; NOW, THEREFORE, BE IT RESOLVED, that Contra Costa County declares it is eligible to request an allocation of TDA Article 3 funds pursuant to Section 99234 of the Public Utilities Code, and FURTHER BE IT RESOLVED, that there is no pending or threatened litigation that might adversely affect the project or projects described in Attachment B to this resolution, or that might impair the ability of Contra Costa County to carry out the project; and FURTHER BE IT RESOLVED, that the project has been reviewed by the Bicycle Advisory Committee (BAC) of Contra Costa County; and FURTHER BE IT RESOLVED, that Contra Costa County attests to the accuracy of and approves the statements in Attachment A to this resolution; and FURTHER BE IT RESOLVED, that a certified copy of this resolution and its attachments, and any accompanying supporting materials shall be forwarded to the Congestion Management Agency, Countywide Transportation Planning Agency, or County Association of Governments, as the case may be, of Contra Costa County for submission to MTC as part of the Countywide-coordinated TDA Article 3 claim. Contact: Laura Cremin (925) 313-2015 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Ave Brown - Environmental Division Manager RECOMMENDATION(S): ADOPT Resolution No. 2019/41 to correct the bond number on Resolution No. 2019/16 for development permit DP07-03029, for a project being developed by 44 Mountain View Management, LLC, as recommended by the Public Works Director, Martinez area. (District V) FISCAL IMPACT: 100% Developer Fees. BACKGROUND: The number of the bond was noted incorrectly on Resolution No. 2019/16 of January 22, 2019. The correct bond number is PB01798100155. CONSEQUENCE OF NEGATIVE ACTION: The outstanding Bond PB01798100155 will not be exonerated and the developer will be charged an annuity. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Randolf Sanders (925)313-2111 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Jocelyn LaRocque- Engineering Services, Randolf Sanders- Engineering Services, Alex Lopez - Engineering Services, Mike Mann- Finance, Ruben Hernandez - DCD, 44 Mountain View Management, LLC, Philadelphia Indemnity Insurance Company C. 8 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:February 12, 2019 Contra Costa County Subject:Correction on Resolution No. 2019/16 for development permit DP07-03029, Martinez area. AGENDA ATTACHMENTS Resolution No. 2019/41 MINUTES ATTACHMENTS Signed: Resolution No. 2019/41 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 02/12/2019 by the following vote: AYE:5 John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2019/41 IN THE MATTER OF correcting the bond number on Resolution No. 2019/16 for development permit DP07-03029, for a project being developed by 44 Mountain View Management, LLC, as recommended by the Public Works Director, Martinez area. (District V) WHEREAS the Public Works Director has notified this Board that certain information on the following Board Resolution was incorrect. NOW, THEREFORE, BE IT RESOLVED that, on the recommendation of the Public Works Director, the following resolution is hereby CORRECTED. Accepting completion of warranty period for development permit DP07-03029, Martinez area. (Resolution No. 2019/16) Bond number AS ACCEPTED: PB00473800090 Bond number AS CORRECTED: PB01798100155 Contact: Randolf Sanders (925)313-2111 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Jocelyn LaRocque- Engineering Services, Randolf Sanders- Engineering Services, Alex Lopez - Engineering Services, Mike Mann- Finance, Ruben Hernandez - DCD, 44 Mountain View Management, LLC, Philadelphia Indemnity Insurance Company RECOMMENDATION(S): As the governing body of the Contra Costa County Flood Control and Water Conservation District (District), APPROVE and AUTHORIZE the Chief Engineer, or designee, to execute the License Agreement with Saint Mary’s College of California (St. Mary’s College), effective February 12, 2019, which shall remain in effect until terminated in writing, by either party, for the purpose of maintenance and rain gauge monitoring. (District II) (Project No.: 7505-6F8158) FISCAL IMPACT: No fiscal impact. BACKGROUND: The District monitors the collection of rain and stream gauge data, which also includes maintenance of rain and stream gauges throughout Contra Costa County. The rain gauge at St. Mary’s College was installed in 1943 and continues to be an ideal location for the monitoring equipment. As one of the conditions of the License Agreement, St. Mary’s College has requested the District to indemnify them. The indemnification language has been reviewed and approved by County Counsel and Risk Management. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Naila Thrower, 925-957-2465 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 9 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:February 12, 2019 Contra Costa County Subject:APPROVE and AUTHORIZE a License Agreement with Saint Mary's College of California for rain gauge monitoring, Moraga area. CONSEQUENCE OF NEGATIVE ACTION: If the License Agreement is not approved, the District will not be able to monitor the rain gauge equipment which will prevent the monitoring of rainfall for this area. ATTACHMENTS License Agreement and Map RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Airports or his designee to write off the uncollectible outstanding balance of former hangar and tie-down tenant, Walter Lyall, in the amount of $1,053.86. FISCAL IMPACT: There will be no impact to the General Fund. The impact of the write off will be borne by the Airport Enterprise Fund. BACKGROUND: The Airport is carrying an outstanding balance on the account of Mr. Walter Lyall, a former hangar and tie-down tenant, in the amount of $1,053.86 due to non-payment of assessed charges. Airport staff worked with Walter Lyall over the past two years in an effort to bring the account current. On October 24, 2018, to satisfy unpaid taxes, the County Assessor’s Office held an Unsecured Property Tax Sale and sold the aircraft Mr. Lyall had stored at Buchanan Field APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Beth Lee, (925) 681-4200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 10 To:Board of Supervisors From:Keith Freitas, Airports Director Date:February 12, 2019 Contra Costa County Subject:AUTHORIZE WRITE OFF OF UNCOLLECTABLE ACCOUNT RECEIVABLE BALANCE BACKGROUND: (CONT'D) Airport. A portion of the sale proceeds were used to reduce the amount owed to the Airport by Mr. Lyall. The remaining balance of $1,053.86 is deemed unrecoverable as the cost of the recovery would be greater than the amount owed. For this reason, Airport staff recommends that the remaining balance be written off. CONSEQUENCE OF NEGATIVE ACTION: The Airport Enterprise Fund will be overstated by $1,053.86. RECOMMENDATION(S): DENY claims filed by JoAnne Angelo, Unborn Doe, through guardian Marisol Solis, Lindy Thelxi Hernandez, through Hazel Ortiz Dubon, Hannah Royal, by Guardian ad Litem, Meoldy Royal, and Marisol Solis. FISCAL IMPACT: No fiscal impact. BACKGROUND: JoAnne Angelo: Personal injury claim for damages allegedly caused by defamatory statements by County employees in the amount of $50,000. Unborn Doe, through guardian, Marisol Solis: Personal injury claim for wrongful death arising out of alleged dangerous condition of property in an amount to be determined. Lindy Thelxi Hernandez, through Hazel Ortiz Dubon: Personal injury claim for wrongful death arising out of alleged dangerous condition of property in an amount to be determined. Hannah Royal, by Guardian ad Litem, Melody Royal: Personal injury claim for assault in an amount exceeding $25,000. Marisol Solis: Personal injury claim for wrongful death arising out of alleged dangerous condition of property in an amount to be determined. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Scott Selby 925.335.1400 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 11 To:Board of Supervisors From:David Twa, County Administrator Date:February 12, 2019 Contra Costa County Subject:Claims APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: 9259578860 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 12 To:Board of Supervisors From:Candace Andersen, District II Supervisor Date:February 12, 2019 Contra Costa County Subject:Resolution Recognizing The Olsen Team as the 2018 Moraga Business of the Year. AGENDA ATTACHMENTS Resolution 2019/40 MINUTES ATTACHMENTS Signed Resolution No. 2019/40 In the matter of:Resolution No. 2019/40 recognizing the Olsen Team as the 2018 Moraga Business of the Year. The Olsen Team is the most successful real estate partnership in Lamorinda; Sue and her son, Ben, have decades of experience between them, and bring a wealth of local knowledge and business acumen to each transaction; and Whereas, Sue and Ben have been #1 in Lamorinda real estate transactions since 2003, the Olsen Team has completed more than 400 transactions in the past decade, is #1 in Moraga Country Club real estate transactions for the past two decades, and sold 5 times as many MCC homes than the nearest competition in 2012 alone. The Olsen Team is also #1 in total Moraga transactions for more than 10 years and counting; and Whereas, The Olsen Team is the biggest business supporter of Moraga schools, donating $60,000 to Moraga Education Fund (MEF) within the past few years alone. The Olsen Team supports and sponsors other community groups like the California Independent Film Festival, Rheem Theatre, Moraga Juniors and Moraga Chamber of Commerce; and Whereas, Along with supporting numerous Moraga organizations and businesses, Ben belongs to Moraga Citizen’s Network, Viva Moraga!, and the Moraga Rotary; Sue serves as a board member on the Moraga Community Foundation. that the Board of Supervisors of Contra Costa County does hereby honor The Olsen Team for their passion and dedication to Moraga and it’s citizens. ___________________ JOHN GIOIA Chair, District I Supervisor ______________________________________ CANDACE ANDERSEN DIANE BURGIS District II Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, David J. Twa, By: ____________________________________, Deputy C.12 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: 9259578860 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 13 To:Board of Supervisors From:Candace Andersen, District II Supervisor Date:February 12, 2019 Contra Costa County Subject:Resolution Recognizing The Moraga Citizen's Network as the 2018 Non-Profit Organization. AGENDA ATTACHMENTS Resolution 2019/42 MINUTES ATTACHMENTS Signed Resolution No. 2019/42 In the matter of:Resolution No. 2019/42 recognizing the Moraga Citizen's Network as the 2018 organization of the year. Moraga Citizens Network was founded in January, 2005, with about 25 people with the intent to stimulate a greater flow of information from the Town Council and Town staff in order to encourage greater participation in Town matters. Though Moraga Citizens Network is not a “business” in the usual sense of the word, they do have a business that focuses on communication to instill the desire in Moraga residents to participate in issues and events that are relevant to Moraga, believing it is essential in order to build an effective, positive community; and Whereas, The creation of a twice-monthly e-news bulletin is one piece of MCN’s strategy that reaches 1,781 inboxes, and named in 2008 the "MCN Link". Most recipients are Moraga residents, but a respectable number of Orinda and Lafayette residents who come to Moraga often are included in that data base. It is the largest database of Moraga residents that exists in Moraga; and Whereas, Since 2006, the MCN board has organized a Candidates Night forum to enable all Town Council candidates to meet the public and present their views on key town issues, the attendance at these informational forums, held 7 times in the past 13 years, has averaged 200 people, plus the countless others who viewed the night’s video on the Lamorinda Weekly’s website. Often candidates running for the Moraga School Board, the MOFD, and even for the County Board of Education, have asked to be introduced to the audience at these public forums; and Whereas, The current board is composed of 9 members plus the Executive Director. There is a wide range of ages on the board as well as both men and women. Backgrounds include public school teachers, law professionals, parents, college professors, marriage counselor, and real estate sales. All are committed to being publicly neutral on council candidates and town issues, and to providing factual information to Moraga residents, as free of bias as possible. that the Board of Supervisors of Contra Costa County does hereby honor the Moraga Citizen’s Network for their dedication to encouraging participation in Moraga Town matters. ___________________ JOHN GIOIA Chair, District I Supervisor ______________________________________ CANDACE ANDERSEN DIANE BURGIS District II Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, By: ____________________________________, Deputy C.13 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Stacey Durocher 925.335.1703 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 14 To:Board of Supervisors From:David Twa, County Administrator Date:February 12, 2019 Contra Costa County Subject:Results of the 2018 Counties Care Holiday Food Fight AGENDA ATTACHMENTS Resolution 2019/48 MINUTES ATTACHMENTS Signed Resolution No. 2019/48 In the matter of:Resolution No. 2019/48 In the Matter of recognizing the employees of Contra Costa County and the 2018 Counties Care Holiday Food Fight WHEREAS, Contra Costa County departments and employees again demonstrated just how much public servants care and rose to the annual challenge to raise funds for the Food Bank of Contra Costa and Solano during the 2018 holiday season; and WHEREAS, this 16th Annual Counties Care Challenge has been an important part of the Food Bank of Contra Costa and Solano’s holiday fundraising program, and WHEREAS, in the 2018 drive Contra Costa County employees raised $73,963.57 bringing their cumulative total raised in 16 years to just over $1.4 million, and WHEREAS, with the 2018 Counties Care Holiday Food Fight, Contra Costa County employees must congratulate Solano County employees for once again winning the Big Apple and bragging rights for the year to come; and WHEREAS, because departments and team leaders entered the annual competition with enthusiasm despite any personal or departmental challenges and stress, we salute the following stellar standouts in their leagues: MINI DEPARTMENTS: AGRICULTURE, STEPHANNA HIDALGO, ROXANN CROSBY, TEAM LEADERS; SMALL DEPARTMENTS: COUNTY COUNSEL, MICHIELLE MAURER, WANDA MCADOO, TEAM LEADERS; MIDSIZED DEPARTMENTS: CONSERVATION AND DEVELOPMENT, TEAM LEADERS TOO MANY TO NAME; LARGE DEPARTMENTS: HEALTH SERVICES, TEAM LEADERS TOO MANY TO NAME; SUPERVISORS’ OFFICES: DISTRICT II, CANDACE ANDERSEN, SUPERVISOR AND LAURI BYERS TEAM LEADER; and WHEREAS, all County departments and team leaders showed special ingenuity and energy by raising copious funds and earning kudos and various special awards as determined by Food Fight organizers, including: GAYLE B. UILKEMA GOOD EGG: DIANA BECTON, DISTRICT ATTORNEY ADDITIONAL RECOGNITION: KRISTIE HIRSCHENBERGER HEART AND SOUL: RUSTY WATTS, TREASURER-TAX COLLECTOR WHEREAS, the combined efforts of employees of Contra Costa and Solano counties netted the Food Bank of Contra Costa and Solano a grand total of $119,283.67 in 2018, providing close to 240,000 meals to approximately 180,000 “food-insecure” residents of both counties; and WHEREAS, this annual effort has now raised over $1.8 MILLION for the Food Bank since beginning in 2003; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Contra Costa County hereby applauds all of the tireless department team leaders and congratulates all participating Contra Costa County departments, department heads, and employees for their inspired and inspiring efforts on behalf of their community and those in need; and BE IT FURTHER RESOLVED that the Board of Supervisors of Contra Costa County thanks all County employees and residents who participated in the 2018 Counties Care Holiday Food Fight and urges all citizens of Contra Costa County and their communities to recognize and match the generosity and public spirit of County employees by giving generously to the Food Bank of Contra Costa and Solano regularly and often, through all of the Food Bank’s programs. ___________________ JOHN GIOIA Chair, District I Supervisor ______________________________________ ______________________________________ CANDACE ANDERSEN DIANE BURGIS District II Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, By: ____________________________________, Deputy PR.2, C.14 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Colleen Isenberg, 925-521-7100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 15 To:Board of Supervisors From:Karen Mitchoff, District IV Supervisor Date:February 12, 2019 Contra Costa County Subject:In the Matter of Recognizing Choice in Aging’s 70th Anniversary AGENDA ATTACHMENTS Resolution 2019/50 MINUTES ATTACHMENTS Signed Resolution No. 2019/50 In the matter of:Resolution No. 2019/50 Recognizing Choice in Aging’s 70th Anniversary Choice in Aging is a nonprofit organization that has been serving Contra Costa County and the broader Bay Area since 1949; and Whereas, Choice in Aging continues to support their mission, “To promote dignity and independence of people with disabilities and special needs”; and Whereas, Choice in Aging originally started as a Polio rehabilitation facility, but in the 1970s, shifted their focus to serving the aging population; and Whereas, Choice in Aging runs several programs including: two Adult Day Health Care Programs, two Multi-Purpose Senior Services Programs, and the California Community Transitions Project; and Whereas, Choice in Aging also offers a licensed program, Alzheimer’s Day Care & Resource Center, for participants who are in the mid-to-late stages of Alzheimer’s or related dementia, which provides respite for caregivers, in-depth case management, exercise, and social interaction; and Whereas, they serve the aging populations of Contra Costa, Napa and Solano Counties; and Whereas, located in Pleasant Hill, Choice in Aging’s oldest Adult Day Health Care program is at the Mt. Diablo Center (MDC), which was licensed in 1985, becoming the 16th licensed Adult Day Health Care Program in the State of California; and Whereas, the Mt. Diablo Center provides nursing, physical, speech, and occupational therapy, social work, transportation, healthy meals, and most importantly a sense of community, while giving caregivers and their families much needed respite; and Whereas, Choice in Aging also runs an Adult Day Health Care Program at the Bedford Center in Antioch which is the only licensed adult day facility in East Contra Costa County providing social work, nursing, physical, speech, and occupational therapies, transportation, as well as providing a nutritious lunch and snacks; and Whereas, Choice in Aging is also a teaching institute and provides internship opportunities certified nursing assistants, nurses and social workers; and Whereas, in 2017, the Board of Directors approved and created Choice in Learning Montessori and implemented the Young at Heart Intergenerational Program, and Whereas, the Young at Heart Intergenerational Program brings together Mt. Diablo Center and Choice in Learning through singalongs, story time and other traditional preschool activities. that the Board of Supervisors does hereby honor Choice in Aging on their 70th anniversary and the work they continue to do addressing the needs of seniors, caregivers and preschoolers in our community. ___________________ JOHN GIOIA Chair, District I Supervisor ______________________________________ CANDACE ANDERSEN DIANE BURGIS District II Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, By: ____________________________________, Deputy PR.1, C.15 RECOMMENDATION(S): INTRODUCE Ordinance No. 2019-03 to authorize the appointment of up to five alternate members to the Contra Costa County Assessment Appeals Board, WAIVE reading, and FIX February 26, 2019 for approval. FISCAL IMPACT: None BACKGROUND: The current Contra Costa County Assessment Appeals Board is composed of five regular members. One member is nominated for appointment from each of the supervisorial districts. Members are approved by a majority vote of the board of supervisors. A three-member panel of the Assessment Appeals Board hears each appeal. The panel members are designated by the clerk of the Assessment Appeals Board. The common practice is that the clerk designates the three-member panels such that regular members sit on a routine, rotating basis. However, if any regular member is unavailable when he or she is designated to sit, another regular member not already included in the designated panel must be available to convene the required three-member panel. Revenue and Taxation Code section 1622.5 authorizes the APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jami Napier, (925) 335-1908 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Jami Napier, Deputy cc: C. 16 To:Board of Supervisors From:David Twa, County Administrator Date:February 12, 2019 Contra Costa County Subject:Alternate members to the Assessment Appeals Board BACKGROUND: (CONT'D) Board of Supervisors to appoint alternate members to the Assessment Appeals Board. The attached ordinance would amend County Ordinance Code section 26-10.204 to authorize the Board of Supervisors to appoint up to five alternate members to the Assessment Appeals Board. Approval of each alternate member would be by majority vote of the Board of Supervisors. If a regular member is unavailable to sit on a three-member panel, an alternate member would sit and have the same authority to act as the regular member. Each alternate member would be required to have the same qualifications as regular members. CONSEQUENCE OF NEGATIVE ACTION: No alternate members would be appointed to the Contra Costa County Assessment Appeals Board. ATTACHMENTS Ordinance No. 2019-03 ORDINANCE NO. 2019-03 ASSESSMENT APPEALS BOARD ALTERNATES The Contra Costa County Board of Supervisors ordains as follows (omitting the parenthetical footnotes from the official text of the enacted or amended provisions of the County Ordinance Code): SECTION I. SUMMARY. This ordinance amends the County Ordinance Code to authorize the appointment of up to five alternate members to the Contra Costa County Assessment Appeals Board. SECTION II. Section 26-10.204 of the County Ordinance Code is amended to read: 26-10.204 Membership–Qualifications–Term–Alternates. (a)Membership: The assessment appeals board shall consist of five members appointed directly by the board of supervisors, acting only by three-member panels designated from time to time by the clerk of the assessment appeals board. Approval of each member shall be by majority vote of the board of supervisors. (b)Qualifications and Terms: The members’ qualifications and terms of office shall be as provided by Revenue and Taxation Code Section 1620 et seq. The members shall be assigned terms in such a manner that the terms of no more than two offices shall expire in any one year. (c)Alternates: The board of supervisors may directly appoint up to five alternate members to the assessment appeals board. Approval of each alternate member shall be by majority vote of the board of supervisors. If any regular member of the assessment appeals board is temporarily unable to act as a member of the assessment appeals board, an alternate member may sit on the assessment appeals board and shall have the same authority to act as a regular member. (Ords. 2019-03 § 2, 84-62 § 1, 73-45 § 1 (part): R. & T. C. § 1622.1). SECTION III. EFFECTIVE DATE. This ordinance becomes effective 30 days after passage, and within 15 days after passage shall be published once with the names of supervisors voting for or against it in the Contra Costa Times, a newspaper published in this County. PASSED on ___________________________, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ORDINANCE NO. 2019-03 1 ATTEST: DAVID J. TWA, _____________________________ Clerk of the Board of Supervisors Board Chair and County Administrator By: ______________________[SEAL] Deputy KCK: H:\Client Matters\2019\AAB\Ordinance No. 2019-03 Assessment Appeals Board Alternates.wpd ORDINANCE NO. 2019-03 2 RECOMMENDATION(S): INTRODUCE Ordinance No. 2019-04 designating 2004 Freightliner FL60, 1996 Freightliner FL60, 1992 Ford F-E350 Flatbed Truck, 2006 Ford F650, three 2018 Ford Interceptor utility vehicles and two 2018 Ford Edges as Hazardous Materials Emergency Response Team Vehicles; WAIVE reading; and FIX February 26, 2019 for adoption, as recommended by the Health Services Director. FISCAL IMPACT: There is no fiscal impact. All response vehicles are already equipped to meet Code 3 requirements. BACKGROUND: Since 1981, the Health Services Department Emergency Response Team has been responding to spills, chemical releases and other hazardous materials incidents throughout the County. The need often arises to go through or around slow or stalled traffic. In 1990 the Vehicle Code was amended to allow the California Highway Patrol to issue Authorized Emergency Vehicle Permits to counties for vehicles designated for response during hazardous materials emergencies. In 1991, the Board designated two Health Services Department vehicles as hazardous APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Randy Sawyer, 925-335-3210 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Jami Napier, Deputy cc: Marcy Wilhelm, Randy Sawyer C. 17 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Designating Certain Health Services Department Vehicles as Hazardous Materials Response Team Vehicles BACKGROUND: (CONT'D) materials response vehicles; these original vehicles have been replaced. In 2005, the Board adopted Ordinance No. 2005-31 that designated three vehicles as hazardous materials response team vehicles. In 2009, the Board adopted Ordinance No. 2009-33 that designated an additional vehicle as a hazardous materials response team vehicle, for a total of four vehicles. The County is updating the vehicle permits to include an additional five vehicles, purchased since 2009, for use during hazardous material emergencies. The attached ordinance designates nine vehicles as hazardous materials response team vehicles for response to hazardous material emergencies. Adoption of this ordinance will allow Health Services to apply to the California Highway Patrol for Authorized Emergency Vehicles Permit for these vehicles. CONSEQUENCE OF NEGATIVE ACTION: Hazardous Materials Programs will not be able to apply for an authorized emergency vehicle permit which allows the vehicles to respond to emergencies using lights and sirens. ATTACHMENTS Ordinance 1 ORDINANCE NO. 2019-04 ORDINANCE NO. 2019-04 (Uncodified) (Designating Certain Health Services Department Vehicles as Hazardous Materials Response Team Vehicles) The Contra Costa County Board of Supervisors ordains as follows: SECTION I. SUMMARY. This ordinance repeals Ordinance No. 2009-33 and designates a total of nine Health Services Department vehicles as hazardous materials response team vehicles. SECTION II. AUTHORITY. This ordinance is adopted pursuant to Vehicle Code section 2416, subdivision (a)(10). SECTION III. REPEAL. Ordinance No. 2009-33 is repealed in its entirety. SECTION IV. DESIGNATION. The following vehicles owned and operated by the County Health Services Department are hereby designated as hazardous materials response team vehicles for response to hazardous materials emergencies: A. 2004 Freightliner FL60 County Vehicle No. 6824 License No. 1201175 VIN: 1FVACWDDX5HN93858 B. 1996 Freightliner FL60 County Vehicle No. 6814 License No. 048373 VIN: 1FV3GF3D6VH708472 C. 1992 Ford F-350 Flatbed Truck County Vehicle No. 6131 License No. 342231 VIN: 2FDKF38MXNCA73548 D. 2006 Ford F650 County Vehicle No. 6868 License No. 1232779 VIN: 3FRNX65N66V297707 E. 2018 Ford Interceptor SUV County Vehicle No. 3643 License No. 1555994 VIN: 1FM5K8AT7JGC34129 2 ORDINANCE NO. 2019-04 F. 2018 Ford Interceptor SUV County Vehicle No. 3644 License No. 1555995 VIN: 1FM5K8AT3JGC34130 G. 2018 Ford Interceptor SUV County Vehicle No. 3645 License No. 1555996 VIN: 1FM5K8AT5JGC34131 H. 2018 Ford Edge County Vehicle No. 3657 License No. 1553842 VIN: 2FMPK4J87JBC40775 I. 2018 Ford Edge County Vehicle No. 3658 License No. 1555999 VIN: 2FMPK4J89JBC40776 SECTION V. PERMIT. The Director of Health Services is authorized to apply to the Commissioner of the California Highway Patrol for authorized emergency vehicle permits for the above vehicles. SECTION VI. EFFECTIVE DATE. This ordinance becomes effective 30 days after passage, and within 15 days after passage shall be published once with the names of supervisors voting for and against it in the East Bay Times, a newspaper published in this County. PASSED on __________________, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: David J. Twa, Clerk of the Board ___________________________________ of Supervisors and County Administrator Board Chair By: [seal] Deputy LW H:\Ordinances\Ord.2019-04.doc RECOMMENDATION(S): Supervisor Gioia wishes to reappoint Joey Smith to the District 1 seat of the Commission for Women, to a term ending 2/28/2022. FISCAL IMPACT: None. BACKGROUND: Joey Smith has been serving successfully and Supervisor Gioia would like her to continue to represent West County. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: James Lyons, 510-231-8692 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 18 To:Board of Supervisors From:John Gioia, District I Supervisor Date:February 12, 2019 Contra Costa County Subject:Reappoint Joey Smith to the District 1 seat of the Commission for Women RECOMMENDATION(S): APPOINT Monisha Merchant to Private/Non-profit Sector 4 seat on the Contra Costa County Economic Opportunity Council, with a term end date of June 30, 2019, as recommended by the Employment and Human Services Director. FISCAL IMPACT: There is no fiscal impact. BACKGROUND: This board order seeks to appoint Monisha Merchant to the vacancy in Private/Non-profit Sector 4 with a term end date of June 30, 2019. The Economic Opportunity Council approved the appointment on January 10, 2018. Ms. Merchant resides in Concord, CA 94518. CONSEQUENCE OF NEGATIVE ACTION: If not approved, the Economic Opportunity Council will be unable to conduct routine business. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6308 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Nancy Sparks C. 19 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:February 12, 2019 Contra Costa County Subject:APPOINT Monisha Merchant to Economic Opportunity Council, Private/Non-Profit Seat 4 ATTACHMENTS EOC Application Monisha If "Other" was Selected Give Highest Grade or Educational Level Achieved Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Name of College Attended Course of Study / Major Units Completed Select the highest level of education you have received: Other College/ University A Type of Units Completed Semester Degree Awarded? Yes No College/ University B Type of Units Completed None Selected Degree Awarded? Yes No Master's Degree Yale University - School of Management Public and Nonprofit Management 4 MBA - Master of Business Administration 2004 Massachusetts Institute of Technology Electrical Engineering and Political Science 8 Monisha Merchant Page 2 of 5 Degree Type Date Degree Awarded Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Course Studied Hours Completed College/ University C Type of Units Completed None Selected Degree Awarded? Yes No Other schools / training completed: Certificate Awarded? Yes No Work History Please provide information on your last three positions, including your current one if you are working. 1st (Most Recent) Bachelor of Science 1999 Monisha Merchant Page 3 of 5 Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Dates (Month, Day, Year) From - To Hours per Week Worked? Volunteer Work? Yes No Employer's Name and Address Lotus Advisory Ltd. 2072 La Orinda Place Concord, CA 94518 Duties Performed Provide management consulting and government relations services to private, nonprofit, and government clients. 2nd Volunteer Work? Yes No Employer's Name and Address U.S. Senator Michael Bennet Duties Performed 3rd 2015-present 40 Managing Director 2011-2015 40 Senior Advisor 2007-2011 40 Monisha Merchant Page 4 of 5 Position Title Upload a Resume If "Other" was selected please explain Volunteer Work? Yes No Employer's Name and Address Level 3 Communications (now CenturyLink) Duties Performed Final Questions How did you learn about this vacancy? Contra Costa County Homepage . Do you have a Familial or Financial Relationship with a member of the Board of Supervisors? Yes No If Yes, please identify the nature of the relationship: Do you have any financial relationships with the County such as grants, contracts, or other economic relations? Yes No If Yes, please identify the nature of the relationship: Please Agree with the Following Statement I understand that this form is a public document and is subject to the California Public Records Act. I Agree Senior Director MonishaMerchant_CCCBoards.pdf Monisha Merchant Page 5 of 5 RECOMMENDATION(S): APPOINT the following individual to the Appointee 4 Seat on the Alamo Police Services Advisory Committee for a two-year term with an expiration date of December 31, 2020, as recommended by Supervisor Candace Andersen: William Nelson Alamo, CA 94507 FISCAL IMPACT: NONE BACKGROUND: Established on November 18, 1969, by Board Resolution 69/765, the purpose of the County Service Area P-2B Citizens Advisory Committee is to advise the Board of Supervisors and the Sheriff's Department on the needs of the Alamo community for extended police services which shall include, but not be limited to, enforcement of the State Vehicle Code, crime prevention, and litter control. On March 19, 2013, the Board of Supervisors approved a Board Order that retitled the County Service Area P-2B Citizens Advisory Committee to the "Alamo Police Services Advisory Committee". Alamo Police Services Advisory Committee is comprised of nine regular members and two alternates who each serve a two year term. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jill Ray 925-957-8860 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: District 2 Supervisor, Maddy Book, APSAC, Appointee C. 20 To:Board of Supervisors From:Candace Andersen, District II Supervisor Date:February 12, 2019 Contra Costa County Subject:APPOINTMENT TO THE ALAMO POLICE SERVICES ADVISORY COMMITTEE CONSEQUENCE OF NEGATIVE ACTION: The Committee could have quorum issues. CHILDREN'S IMPACT STATEMENT: NONE RECOMMENDATION(S): ACCEPT the resignation of Jessica Thomas, DECLARE a vacancy in Local Committee Walnut Creek seat, DIRECT the Clerk of the Board to post the vacancy as recommended by the Employment and Human services Department Director. FISCAL IMPACT: There is no fiscal impact. BACKGROUND: Ms. Thomas was appointed to the Advisory Council on Aging March 20, 2018. The seat expires September 30, 2019. She is reigning as a member of the Advisory Council on Aging due to career challenges. The Advisory Council on Aging (ACOA) provides a county-wide planning, cooperation, and coordination forum for individuals and groups interested in improving and developing services and opportunities for older residents of the County. The ACOA provides leadership and advocacy on behalf of older persons and serves as a channel of communication and information on aging. CONSEQUENCE OF NEGATIVE ACTION: The Advisory Council on Aging may not be able ro conduct routine business. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres 608-4960 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 21 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:February 12, 2019 Contra Costa County Subject:Advisory Council on Aging Resignation AGENDA ATTACHMENTS MINUTES ATTACHMENTS Vacancy Notice RECOMMENDATION(S): Accept the resignation of Barbara Pendergrass from the El Sobrante Municipal Advisory Council. Please declare her seat vacant. FISCAL IMPACT: None BACKGROUND: Mrs. Pendergrass has been a long serving member of the El Sobrante Municipal Advisory Council and is now stepping down for personal reasons. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: James Lyons, 510-231-8692 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 22 To:Board of Supervisors From:John Gioia, District I Supervisor Date:February 12, 2019 Contra Costa County Subject:ACCEPT the resignation of Barbara Pendergrass from the El Sobrante Municipal Advisory Council RECOMMENDATION(S): APPOINT the following individuals to At-Large seats on the 2020 Census Complete Count Steering Committee: Fran Biderman, Kensington Alvaro Fuentes, Richmond Samuel Houston, Concord Melody Howe Weintraub, Lafayette Terry Koehne, San Ramon Mariana Moore, Richmond Mark Orcutt, Walnut Creek Andres Orozco, Brentwood Ali Saidi, Pinole FISCAL IMPACT: No fiscal impact. Members of the Steering Committee receive no compensation. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Julie DiMaggio Enea (925) 335-1077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 23 To:Board of Supervisors From:INTERNAL OPERATIONS COMMITTEE Date:February 12, 2019 Contra Costa County Subject:RECOMMENDATIONS FOR APPOINTMENT TO "AT-LARGE" SEATS ON THE 2020 CENSUS COMPLETE COUNT STEERING COMMITTEE BACKGROUND: The Board of Supervisors, on December 18, 2018, authorized the establishment of a Complete Count Steering Committee to guide the County's 2020 Census outreach effort. The charge of the Committee is to: Set clear, achievable goals and objectives; Identify areas of the community that may need extra outreach efforts, either a geographical area or a population group that might be hard to count; Use a “grassroots” approach to working with community-based organizations and groups who have direct contact with households who may be hard to count; Customize promotional materials for local area; Implement special events; Build awareness of the census and its benefits and motivate response through social media, newsletters, and other communications; Support and complete these tasks through the work of regional sub-committees in Central County, East County, South County, and West County; Develop a proposed Census 2020 budget for consideration by the Board of Supervisors by March 26, 2019. The Complete Count Steering Committee is an ad hoc committee created for the limited duration of the 2020 Census effort. The Board appointed Supervisor Diane Burgis to chair the Steering Committee and to make recommendations to the Board on the Committee’s composition. The Committee will be composed of 15 members, including the Chair. Of these, 5 will be representatives from each Supervisorial District, and 9 will be at-large members, all appointed by the Board of Supervisors. The 5 Supervisorial District representatives are being recommended by Diane Burgis, District III Supervisor, in a separate action today. This action concerns the 9 At-Large appointees. Steering Committee members will be expected to serve as ambassadors for the 2020 Census within their region and/or across diverse sectors and communities countywide, and will need to think strategically about how to engage residents in hard to count populations, help to organize community events, communicate through their networks, and make presentations to community groups. They must be able and willing to commit the time required (estimated to be 5-10 hours/month) and regularly attend Complete Count Committee meetings, which will be held monthly in the afternoons. Periodic meetings will be held in the evening or on weekends. The Board's Internal Operations Committee was charged by the Board of Supervisors on December 18, 2018 with recruiting and recommending individuals to represent the public at large on the Steering Committee. Due to the condensed start-up schedule and the need to develop a strategic plan and budget for adoption by the Board of Supervisors no later than April 9, 2019, the IOC conducted a two week recruitment and received 24 applications. Two applicants later withdrew, leaving a pool of 22 candidates. The IOC, at a special meeting on January 28, 2019, interviewed 20 candidates (2 were unable to attend), and recommends today the appointment of 9 individuals, whose applications are attached, to represent the public at large. In developing the recommendations, the IOC considered the candidates' connections to hard-to-count populations within the county as well as their capacity to leverage regional cooperation through existing community networks. Consideration was also given to geographic representation and filling gaps in the composition needed to create an effective outreach strategy and campaign. Applicants not selected for the Steering Committee are encouraged to attend public meetings for one of the four regional Complete Count work groups (Central, East, South, and West). CONSEQUENCE OF NEGATIVE ACTION: CONSEQUENCE OF NEGATIVE ACTION: Due to the condensed start-up schedule and the need to develop a strategic plan and budget for Board adoption no later than April 9, any delay in forming the Steering Committee may jeopardize the County's ability to secure up to $362,605 in State funding to support the Complete Count effort. ATTACHMENTS Recruitment Announcement_2020 Census Steering Committee Candidate Application_Fran Biderman_Census Steering Cte Candidate Application_Alvaro Fuentes_Census Steering Cte Candidate Application_Samuel Houston_Census Steering Cte Candidate Application_Melody Howe Weintraub_Census Steering Cte Candidate Application_Terry Koehne_Census Steering Cte Candidate Application_Mariana Moore_Census Steering Cte Candidate Application_Mark Orcutt_Census Steering Cte Candidate Application_Andres Orozco_Census Steering Cte Candidate Application_Ali Saidi_Census Steering Cte Contra Costa County County Administrator’s Office • 651 Pine Street • Martinez, CA 94553 • www.contracosta.ca.gov NEWS RELEASE Contact: Susan Shiu, PIO, 925-313-1183 January 11, 2019 Susan.Shiu@contracostatv.org WOULD YOU LIKE TO VOLUNTEER TO SERVE ON THE Census 2020 Complete Count Steering Committee? (Martinez, CA) - On December 18, 2018 the Contra Costa County Board of Supervisors created the Census 2020 Complete Count Steering Committee to increase awareness and motivate residents to respond to the 2020 Census. The County is seeking volunteers for the Complete Count Steering Committee who will serve as local "census ambassadors" to ensure a complete and accurate count of the community in the 2020 Census. Complete Count Steering Committee members should represent the diversity within Contra Costa County, in particular Hard to Count populations. Examples of Hard to Count populations include immigrants and refugees, minority communities, households living in poverty, youth between the age of 0-5 and 18-24, rural residents, seniors/older adults, people with disabilities, LGBTQ, veterans, homeless individuals and families, areas with limited internet access, and households with limited English proficiency. The Complete Count Steering Committee may include representatives from government agencies, community-based organizations, business community, and the faith-based community. Complete Count Committee members should be able to think strategically about how to engage residents within Hard to Count populations, help organize community events, communicate through their networks, and make presentations to community groups. They must be able and willing to commit the time required (estimated to be 5 -10 hours/month) and regularly attend Complete Count Committee meetings, which will be held monthly in the afternoons. Periodic meetings will be held in the evening or weekends. These are volunteer positions. Application forms can be obtained from the Clerk of the Board o f Supervisors by calling (925) 335-1900 or visiting the County webpage at https://www.contracosta.ca.gov/3418/. Applications should be returned to the Clerk of the Board of Supervisors, Room 106, County Administration Building, 651 Pine Street, Martinez, CA 94553 or emailed to ClerkoftheBoard@cob.cccounty.us no later than close of business at 5 pm on January 23, 2019. Applications will be reviewed, and selection of the Census 2020 Complete Count Steering Committee members will be made by the Board of Supervisors. # # # # Submit Date: Jan 23, 2019 Seat Name (if applicable) First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Employer Job Title Occupation Contra Costa County Boards & Commissions Application Form Profile Which Boards would you like to apply for? Census 2020 Complete Count Steering Committee: Submitted Describe why you are interested in serving on this advisory board/commission (please limit your response to one paragraph). I coordinate the Family Economic Security Partnership (FESP), an association of public and private organizations that help individuals and families to become financially stable - many of whom utilize and depend on services that are funded through the census and therefore rely on an accurate count to ensure continued and adequate funding to the county. This application is used for all boards and commissions Do you, or a business in which you have a financial interest, have a contract with Contra Costa Co.? Yes No Is a member of your family (or step-family) employed by Contra Costa Co.? Yes No Education History Fran Biderman Kensington CA 94707 First 5 Contra Costa Special Projects Coordinator Coordinate FESP and other related duties Fran Biderman Page 1 of 6 If "Other" was Selected Give Highest Grade or Educational Level Achieved Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Name of College Attended Course of Study / Major Units Completed Select the highest level of education you have received: Other College/ University A Type of Units Completed None Selected Degree Awarded? Yes No College/ University B Type of Units Completed None Selected Degree Awarded? Yes No Masters Degree UC Berkeley Social Work Masters in Social Welfare 1988 UC Davis Child Development Fran Biderman Page 2 of 6 Degree Type Date Degree Awarded Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Course Studied Hours Completed College/ University C Type of Units Completed None Selected Degree Awarded? Yes No Other schools / training completed: Certificate Awarded? Yes No Work History Please provide information on your last three positions, including your current one if you are working. 1st (Most Recent) Masters in Child Development 1977 Fran Biderman Page 3 of 6 Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Dates (Month, Day, Year) From - To Volunteer Work? Yes No Employer's Name and Address First 5 Contra Costa 1485 Civic Court, Suite 1200 Concord, CA 94520 Duties Performed Coordinate Family Economic Security Partnership (FESP) - convene meetings, identify speakers, disseminate information about wide range of economic stability-related issues. I also represent First 5/FESP on variety of coalitions including Census Working Group, Cal Fresh Partnership, Budget Justice Coalition, Rise Together and the Early Learning Leadership Group. 2nd Volunteer Work? Yes No Employer's Name and Address Duties Performed 3rd 2/19/2003 20 Special Projects Coordinator Fran Biderman Page 4 of 6 Hours per Week Worked? Position Title Upload a Resume If "Other" was selected please explain Volunteer Work? Yes No Employer's Name and Address Duties Performed Final Questions How did you learn about this vacancy? Other Do you have a Familial or Financial Relationship with a member of the Board of Supervisors? Yes No If Yes, please identify the nature of the relationship: Do you have any financial relationships with the County such as grants, contracts, or other economic relations? Yes No If Yes, please identify the nature of the relationship: Already engaged in this work Fran Biderman Page 5 of 6 Please Agree with the Following Statement I understand that this form is a public document and is subject to the California Public Records Act. I Agree Fran Biderman Page 6 of 6 Submit Date: Jan 23, 2019 Seat Name (if applicable) First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Employer Job Title Occupation Contra Costa County Boards & Commissions Application Form Profile Which Boards would you like to apply for? Census 2020 Complete Count Steering Committee: Submitted Describe why you are interested in serving on this advisory board/commission (please limit your response to one paragraph). My work is focused on advocating to imroved access to health care for low-income marginalized communities throughout Contra Costa County. Our member health centers serve over 100,000 patients annually and many are mixed status families that would be impacted by a disproportionate census count. This application is used for all boards and commissions Do you, or a business in which you have a financial interest, have a contract with Contra Costa Co.? Yes No Is a member of your family (or step-family) employed by Contra Costa Co.? Yes No Education History Select the highest level of education you have received: Other Alvaro Fuentes Richmond CA 94805 Community Clinic Consortium Executive Director Healthcare Policy Alvaro Fuentes Page 1 of 5 If "Other" was Selected Give Highest Grade or Educational Level Achieved Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded College/ University A Type of Units Completed None Selected Degree Awarded? Yes No College/ University B Type of Units Completed None Selected Degree Awarded? Yes No College Alvaro Fuentes Political Science 70 AA Alvaro Fuentes Alvaro Fuentes Page 2 of 5 Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Course Studied Hours Completed Dates (Month, Day, Year) From - To Hours per Week Worked? College/ University C Type of Units Completed None Selected Degree Awarded? Yes No Other schools / training completed: Certificate Awarded? Yes No Work History Please provide information on your last three positions, including your current one if you are working. 1st (Most Recent) Alvaro Fuentes 9/1/2008 - present 40 Alvaro Fuentes Page 3 of 5 Position Title Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Volunteer Work? Yes No Employer's Name and Address 3720 Barrett Ave Duties Performed 2nd Volunteer Work? Yes No Employer's Name and Address 3720 Barrett Ave Duties Performed 3rd Volunteer Work? Yes No Executive Director Alvaro Fuentes Page 4 of 5 Upload a Resume If "Other" was selected please explain Employer's Name and Address 3720 Barrett Ave Duties Performed Final Questions How did you learn about this vacancy? District Supervisor Do you have a Familial or Financial Relationship with a member of the Board of Supervisors? Yes No If Yes, please identify the nature of the relationship: Do you have any financial relationships with the County such as grants, contracts, or other economic relations? Yes No If Yes, please identify the nature of the relationship: Our member health centers receive county funding to support the Contra Costa CARES program. Please Agree with the Following Statement I understand that this form is a public document and is subject to the California Public Records Act. I Agree Fuentes_Alvaro_8.30.17.docx Alvaro Fuentes Page 5 of 5 1 ALVARO FUENTES San Francisco, California 94117 Committed Executive Director with over 20 years experience in the non-profit sector. Proven track record in leading successful grant fundraising efforts, program development and management, as well as executive leadership, fiscal oversight and strategic planning. Effectively works with board of directors to develop and execute organizational goals and priorities to advance the mission of community health centers. Demonstrated success in establishing critical relationships with cross-sector stakeholders in Contra Costa and Solano Counties. Fluent in Spanish. Core competencies include: Strategic Planning - Budget Planning - Management – Policy Analysis – Community Organizing and Advocacy – Program Development – Grant Writing – Facilitation PROFESSIONAL EXPERIENCE Community Clinic Consortium, Richmond, CA A consortium of five community health centers serving low-income uninsured patients in Contra Costa and Solano County. Services provided include primary care with a broad range of wrap around services, in addition to reproductive health services. Executive Director 2011 – Present Oversee administration and infrastructure development of the organization and work with Board of Directors to develop and implement long-term strategic planning goals and objectives. Effectively manage $600,000 budget to achieve organizational goals. Lead efforts to formulate effective relationships and partnerships with Contra Costa and Solano County public and private stakeholders that include public health departments, health plans, elected officials from all levels of government, and community based organizations. Raised over $3 million to plan and develop a local coverage program for undocumented adults – Contra Costa CARES. Director of Community Affairs 2010 Represented the Consortium and members in public forums, legislative hearings, conferences and other convenings by providing oral and written testimony. Developed and implemented advocacy and grassroots training opportunities for members. Fund Development Manager 2008 – 2010 Responsible for writing grant proposals and reports, and developing a base of corporate funders. Managed relationships with partners to implement programs. AltaMed Health Services Corporation, Los Angeles, CA One of the largest community health center corporations in the United States providing a broad range of health and wellness services to low-income uninsured residents in the greater Los Angeles and Orange County areas. Grants Development Associate 2006 - 2008 Managed federal, state, and local government grant proposal projects. Secured over $2 million in funding by analyzing prospective funding opportunities and authored grant proposals. New Economics for Women, Los Angeles, CA Community development corporation that develops affordable housing and support services for low-income women and their families. Program Manager 1999 - 2006 Led a staff of seven in the organization’s health outreach department. Secured over $2.5 million in funding by authoring successful grant proposals. Successfully developed and implemented effective outreach and enrollment strategies. Housing Authority City of Los Angeles, Los Angeles, CA One of the largest public housing agencies in the United States providing quality housing and support services for low-income families. Management Clerk 1994 - 1999 Coordinated with public and private agencies to organize community services for low-income public housing families. Provided direct support to department heads to ensure successful coordination of project implementation across Resident Relations Department. LEADERSHIP AND AFFILIATIONS Solano Coalition for Better Health – Board Member 2014 - Present Coalition of 15 cross-sector stakeholders committed to addressing issues of health shortages and disparities in Solano County. Insure the Uninsured Project – Advisory Council Member 2014 - Present Statewide organization committed to increasing access to health care for California’s uninsured population. Clinic Leadership Institute – Alumni 2012 Program sponsored by the Blue Shield of California designed to support emerging leaders in the community health center field. Operation Access – Board Member 2012 - Present San Francisco based non-profit organization that coordinates volunteer specialty care procedures for 1000 uninsured individuals annually throughout the greater Bay Area. Regional Associations of California 2011 - Present Association of 15 non-profit consortia’s and state-wide associations committed to supporting and advancing the mission of community health centers to provide access to quality health care services for uninsured low-income families. RYSE Youth Center – Treasurer (Past Board Chair)2010 - Present Non-profit organization located in Richmond, California grounded in social justice to help young people build power and transform their communities. Submit Date: Jan 13, 2019 Seat Name (if applicable) First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Employer Job Title Occupation Contra Costa County Boards & Commissions Application Form Profile Which Boards would you like to apply for? Census 2020 Complete Count Steering Committee: Submitted Describe why you are interested in serving on this advisory board/commission (please limit your response to one paragraph). I think it is Important that we get out and personally connect with our community to help get a complete count and i think it needs to have the face of people who are already working in the community so that people can feel comfortable with asking the questions needed to help quell any false or misleading information. This application is used for all boards and commissions Do you, or a business in which you have a financial interest, have a contract with Contra Costa Co.? Yes No Is a member of your family (or step-family) employed by Contra Costa Co.? Yes No Education History SAMUEL Houston Concord CA 94520 Houston Insurance Owner Insurance SAMUEL Houston Page 1 of 6 If "Other" was Selected Give Highest Grade or Educational Level Achieved Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Name of College Attended Course of Study / Major Units Completed Select the highest level of education you have received: Other College/ University A Type of Units Completed Semester Degree Awarded? Yes No College/ University B Type of Units Completed None Selected Degree Awarded? Yes No Some College Berkeley Community college Business 24 SAMUEL Houston Page 2 of 6 Degree Type Date Degree Awarded Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Course Studied Hours Completed College/ University C Type of Units Completed None Selected Degree Awarded? Yes No Other schools / training completed: Certificate Awarded? Yes No Work History Please provide information on your last three positions, including your current one if you are working. 1st (Most Recent) SAMUEL Houston Page 3 of 6 Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Dates (Month, Day, Year) From - To Volunteer Work? Yes No Employer's Name and Address pleasant hill ca 94523 Duties Performed Manage and organize health and life detailing for clients. forecasting changes in coverage to help save money and increase increase enrollment in the proper plan. review and consult on retirement and wealth management. 2nd Volunteer Work? Yes No Employer's Name and Address Economic opportunity council 1470 Civic Ct. Suite 200, Concord, CA Duties Performed Program services chair help reinvesting money into key areas of the community, partnering with county and local agencies we try to provide economic assistance to agency at key places in the community that will impact and help disenfranchised families. Working within the community to provide stable and viable support to programs looking to help low income and at risk individuals. 3rd 09/14/2014 - present 40 Owner 05/05/2017 5 Low-income representative 06/05/2017 SAMUEL Houston Page 4 of 6 Hours per Week Worked? Position Title Upload a Resume If "Other" was selected please explain Volunteer Work? Yes No Employer's Name and Address Changing Lives Community Ministry Pleasant Hill Ca, 94523 Duties Performed We help community neighbors teach the Word of God. I minister to the people and council those in need. Organize activities to partner with other agencies to help support growth in my communty. Final Questions How did you learn about this vacancy? Other Do you have a Familial or Financial Relationship with a member of the Board of Supervisors? Yes No If Yes, please identify the nature of the relationship: Do you have any financial relationships with the County such as grants, contracts, or other economic relations? Yes No If Yes, please identify the nature of the relationship: 18 Pastor Kristine sent to me because i signed up to help with the 2020 Census SAMUEL Houston Page 5 of 6 Please Agree with the Following Statement I understand that this form is a public document and is subject to the California Public Records Act. I Agree SAMUEL Houston Page 6 of 6 Submit Date: Jan 24, 2019 Seat Name (if applicable) First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Employer Job Title Occupation Contra Costa County Boards & Commissions Application Form Profile Which Boards would you like to apply for? Census 2020 Complete Count Steering Committee: Submitted Describe why you are interested in serving on this advisory board/commission (please limit your response to one paragraph). I am the chair of the Steering Committee of the Multi-faith ACTION Coalition, which is made up of faith leaders and community members working together to address the root causes of poverty through advocacy and public policy change. I wish to represent faith voices at the table. The Complete Count is important to the faith community because the census impacts so many vulnerable citizens we are working to lift out of poverty. If the count is not accurate, the faith community will see the suffering of residents and have less ability to help them. This application is used for all boards and commissions Do you, or a business in which you have a financial interest, have a contract with Contra Costa Co.? Yes No Is a member of your family (or step-family) employed by Contra Costa Co.? Yes No Education History Melody R Howe Weintraub Lafayette CA 94549 Self Community Organizer and Consultant Political Consultant Melody R Howe Weintraub Page 1 of 5 If "Other" was Selected Give Highest Grade or Educational Level Achieved Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Name of College Attended Course of Study / Major Units Completed Select the highest level of education you have received: Other College/ University A Type of Units Completed Quarter Degree Awarded? Yes No College/ University B Type of Units Completed None Selected Degree Awarded? Yes No College Cal State Hayward (East Bay) Political Science Enough to graduate Bachelor of Science December 1981 Melody R Howe Weintraub Page 2 of 5 Degree Type Date Degree Awarded Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Course Studied Hours Completed College/ University C Type of Units Completed None Selected Degree Awarded? Yes No Other schools / training completed: Certificate Awarded? Yes No Work History Please provide information on your last three positions, including your current one if you are working. 1st (Most Recent) Melody R Howe Weintraub Page 3 of 5 Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Dates (Month, Day, Year) From - To Hours per Week Worked? Volunteer Work? Yes No Employer's Name and Address Multi-faith ACTION Coalition 1014 Florida Ave., #200 Richmond, CA. 94804 Duties Performed Coordinate Steering Committee, 5 Task Forces and 1 Working Group Write and execute communications Strategic planning for advocacy efforts 2nd Volunteer Work? Yes No Employer's Name and Address Self/ Winning Results 3527 Mt. Diablo Blvd. #322 Lafayette, CA. 94549 Duties Performed Strategic planning and general coordination of local political campaigns Writing, designing and producing direct mail, radio and television communications 3rd 1/1/2014 - present 30 Chair, Steering Committee 12/1/1985 - Present Between 0 - 20 Consultant 1982-1985 40 Melody R Howe Weintraub Page 4 of 5 Position Title Upload a Resume If "Other" was selected please explain Volunteer Work? Yes No Employer's Name and Address Congressman George Miller (Ret.) 1333 Willow Pass Rd Concord, CA. 94520 (last office address) Duties Performed Assisted constituents with issues involving multiple federal agencies Coordinated Town Hall meetings Final Questions How did you learn about this vacancy? Other Do you have a Familial or Financial Relationship with a member of the Board of Supervisors? Yes No If Yes, please identify the nature of the relationship: Do you have any financial relationships with the County such as grants, contracts, or other economic relations? Yes No If Yes, please identify the nature of the relationship: Please Agree with the Following Statement I understand that this form is a public document and is subject to the California Public Records Act. I Agree District Representative Ensuring Opportunity to End Poverty in Contra Costa Countuy Melody R Howe Weintraub Page 5 of 5 Submit Date: Jan 23, 2019 Seat Name (if applicable) First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Employer Job Title Occupation Contra Costa County Boards & Commissions Application Form Profile Which Boards would you like to apply for? Census 2020 Complete Count Steering Committee: Submitted Describe why you are interested in serving on this advisory board/commission (please limit your response to one paragraph). I know that you are searching for a broad spectrum of government and community leaders from education, business, healthcare, and other community organizations to develop a Census outreach plan to encourage participation in the Census. I am the Chief Communications Officer for the Contra Costa County Office of Education, with close ties to all 18 school districts and many education leaders in Contra Costa County. I feel that my position would enhance the committee communication efforts. This application is used for all boards and commissions Do you, or a business in which you have a financial interest, have a contract with Contra Costa Co.? Yes No Is a member of your family (or step-family) employed by Contra Costa Co.? Yes No Education History Terry W Koehne San Ramon CA 94583 Contra Costa County Office of Education Chief Communications Officer Education Terry W Koehne Page 1 of 6 If "Other" was Selected Give Highest Grade or Educational Level Achieved Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Name of College Attended Course of Study / Major Units Completed Select the highest level of education you have received: Other College/ University A Type of Units Completed None Selected Degree Awarded? Yes No College/ University B Type of Units Completed Semester Degree Awarded? Yes No Bachelor of Arts Degree CSU East Bay (Hayward) Communications B.A. June 1990 Holy Names College, Oakland Religious Studies 45 Terry W Koehne Page 2 of 6 Degree Type Date Degree Awarded Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Course Studied Hours Completed College/ University C Type of Units Completed None Selected Degree Awarded? Yes No Other schools / training completed: Certificate Awarded? Yes No Work History Please provide information on your last three positions, including your current one if you are working. 1st (Most Recent) Terry W Koehne Page 3 of 6 Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Dates (Month, Day, Year) From - To Volunteer Work? Yes No Employer's Name and Address Contra Costa County Office of Education 77 Santa Barbara Road Pleasant Hill, CA 94523 Duties Performed I act as spokesperson for the County Office of Education, and plan, organize and direct the operations and activities of the Communications department. 2nd Volunteer Work? Yes No Employer's Name and Address San Ramon Valley Unified School District 699 Old Orchard Road Danville, CA 94526 Duties Performed Lead comprehensive communications and community relations program to strengthen understanding of and support for the San Ramon Valley Unified School District (35 schools/32,000 students/3,400 employees) 3rd 9/18/2014-Present 40 Chief Communications Officer 2/1/1996-9/1/2014 40 Communications Director 2009-2013 Terry W Koehne Page 4 of 6 Hours per Week Worked? Position Title Upload a Resume If "Other" was selected please explain Volunteer Work? Yes No Employer's Name and Address City of San Ramon 7000 Bollinger Canyon Road San Ramon, CA 94583 Duties Performed Host of “Mayor’s Report,” a twice monthly, 30-minute Community Television Show with the Mayor of San Ramon. Created a comprehensive Communications Plan for the City of San Ramon. Produced “City Report,” San Ramon’s quarterly community newsletter. Final Questions How did you learn about this vacancy? Other Do you have a Familial or Financial Relationship with a member of the Board of Supervisors? Yes No If Yes, please identify the nature of the relationship: Do you have any financial relationships with the County such as grants, contracts, or other economic relations? Yes No If Yes, please identify the nature of the relationship: 10 Communications Consultant TK_resume_2014.pdf CCC Dept. of Conservation and Development Terry W Koehne Page 5 of 6 Please Agree with the Following Statement I understand that this form is a public document and is subject to the California Public Records Act. I Agree Terry W Koehne Page 6 of 6 TERRY KOEHNE K-12 Communications/Community Relations Professional A strategic, creative and collaborative leader with extensive experience and expertise in comunications and public relations, primarily in the education, public agency and non-profit environments. Key strengths • Spokesperson • Media Relations • Crisis Communication • Presenter/Facilitator • Community Outreach • Strong Leader Education Bachelor of Arts, Communications California State University, Hayward Work towards Accreditation in Public Relations (APR) Professional Experience San Ramon Valley Unified School District 1996–Present Danville, CA Public K-12 school district serving 32,000 students and 35 school sites. Director, Communications and Community Relations Lead comprehensive communications and community relations program to strengthen understanding of and support for the San Ramon Valley Unified School District (35 schools/32,000 students/3,400 employees). • Successfully created and continuously expanded an all-purpose communications, community and media relations office. • Primary spokesperson; manage local and national media coverage. Appeared on CNN and Japanese Public Television (October, 2011) • Advisor to superintendent, trustees, directors and school principals on matters related to media relations and crisis communication. • Developed and implemented a comprehensive communications plan. • Act as liaison to pubilic safety and community partners related to campus safety and emergency response. • Developed a district-wide media relations plan and training program. • Helped pass $260 million school facilities bond and 7-year parcel tax that saved several critical programs and 240 teaching jobs. Responsible for communication campaigns including ballot arguments, campaign materials, media relations, employee and community presentations. • Coordinate all communications during emergency/crisis situations. • Manage district’s award-winning web site. • Train management employees on effective media relations practices. • Manage district-level internal communications. • Conduct press conferences and other media-related events. • Coordinate district and community programs/events, including Business/ Education Roundtable and annual Student Recognition Project. • Act as liaison to various community and key stakeholder groups. • Oversee all community and business partnerships. • Oversee production of all district publications and marketing materials. • Write and deliver targeted presentations/speeches to various local community groups and service clubs. • Created hundreds of attention-getting press releases. • Coordinate/chair various committee processes including Traffix, Streetsmarts, District Climate Committee and naming of all new schools. City of San Ramon, California 2009–Present Communications Consultant/Host of “Mayor’s Report” TV Show Current host of “Mayor’s Report,” a twice monthly, 30-minute Community Television Show with the Mayor of San Ramon. Created a comprehensive Communications Plan for the City of San Ramon. Produced “City Report,” San Ramon’s quarterly community newsletter. Professional and Community Affiliations California School Public Relations Association, 1997- Present President, Board of Directors 2006 -07 San Ramon Valley Education Foundation Danville, CA Board of Directors, 1996 – Present President, 2009-11 Leadership San Ramon Valley Board of Directors, 2000 - Present President, 2007-08 San Ramon Chamber of Commerce Member, Board of Directors 1998 - Present East Bay Heart Association Oakland, CA Member, Board of Directors 2000 – 2007 Museum of the San Ramon Valley Danville, CA Member, Board of Directors 2006 – Present San Ramon Valley Community Core Council on Emergency Preparedness Member, Technical Commitee 2012 - Present San Ramon, CA 94583 TERRY KOEHNE Professional Experience, continued KSFO/KYA Radio - San Francisco, CA 1991-1994 Flagship Station for Oakland A’s and UC Berkeley Basketball Fourth largest media market in the United States Sports Talk Show Host/News and Sports Reporter • Twice weekly hosted a live 3-hour sports talk show and acted as daily sports anchor during “Afternoon Drive.” • Hosted Oakland A’s Pregame Show each weekend during baseball season. • Conducted live remote broadcasts and provided broadcast and print material for ESPN and USA Today. Roman Catholic Diocese of Oakland 1990-1995 Oakland, CA Director of Youth and Young Adults • Coordinated training, support and resource opportunities for all 89 Catholic parishes and communities in the Diocese of Oakland on matters relating to youth and young adults. • Promoted, planned and coordinated large-scale events (including annual Youth Day which attracted more than one thousand high school youth). • Served as consultant and trainer to parish coordinators, staff and volunteers. • Keynote speaker. KEKA/KFLI Radio - Eureka, CA 1989- 1991 News and Sports Director • Coordinated all aspects of a small-market radio news department • Gathered, wrote and reported eight live newscasts daily. • Attended press conferences and communicated with city/county officials • Coordinated and maintained communication with other media and public service agencies. • Radio “play-by-play” announcer for Humboldt State University Basketball and Football, and Humboldt Crabs Semi-Professional Baseball • Coordinated live remote broadcasts. • Worked with promotions department. Technical Skills Experience in Adobe InDesign and Photoshop, Microsoft Word, PowerPoint and Excel. Also experienced in web design, image editing and photography Awards/Recognitions Danville Area Chamber of Commerce Employee of the Year March, 2013 City of San Ramon/San Ramon Chamber of Commerce Employee of the Year December, 2008 San Ramon Valley Education Foundation Annual Dinner Honoree April, 2011 California School Public Relations Association: Awards for Excellence in Communication 2007, 2006, 2003, 2002, 2001, 2000 Del Valle Council of PTAs Honorary Service Award 2010, 2001, 2000 United Press International Best Newscast in the United States KSFO/KYA Radio, San Francisco Featured on Cover of “Acacia Magazine” San Ramon, CA 94583 (925) 552-0555 Page 2 References References available. Submit Date: Jan 23, 2019 Seat Name (if applicable) First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Contra Costa County Boards & Commissions Application Form Profile Which Boards would you like to apply for? Census 2020 Complete Count Steering Committee: Submitted Describe why you are interested in serving on this advisory board/commission (please limit your response to one paragraph). As the Director of the Ensuring Opportunity Campaign to End Poverty in Contra Costa, I am deeply committed to ensuring that every resident of Contra Costa is counted in 2020 Census. Due to a number of factors, achieving a Complete Count will be challenging for this Census, particularly for low-income residents, communities of color and other populations that have been designated as Hard to Count. The Ensuring Opportunity Campaign currently leads the Contra Costa Census Coalition, which includes several key community partners and funders and is focused on ensuring local census outreach efforts are effectively focused, well-coordinated, and sufficiently funded. As policy-focused initiative, Ensuring Opportunity has established deep connections with a broad and diverse network of key stakeholders across all Supervisorial districts and sectors, including community-based organizations, faith-centered groups, businesses, labor unions, city/county government, resident advocates, elected officials, and more. Over the past four years, Ensuring Opportunity has earned strong credibility across all sectors and perspectives. We have become a trusted partner in convening and supporting a wide array of community- based and cross-sector initiatives, including such high-profile efforts as the recently formed Contra Costa Housing Advisory Council. If selected to serve on the Complete Count Steering Committee, I anticipate serving as strategic advisor (internally) and bridge-builder and connector (externally), as well as being a liaison both to the Contra Costa Census Coalition and to the regional Administrative Community-Based Organization (ACBO). At a personal level, I bring 20+ years of experience in leading and participating in coalitions and other forms of collaborative work throughout Contra Costa and the Bay Area. I am formally trained in group and process facilitation, strategic planning, systems coaching and a number of other relevant skill sets. I will be pleased to offer these tools to the Complete Count Steering Committee to assist with designing effective planning and implementation of community outreach and engagement strategies for the 2020 Census. This application is used for all boards and commissions Mariana Moore Richmond CA 94510 Mariana Moore Page 1 of 6 Employer Job Title Occupation If "Other" was Selected Give Highest Grade or Educational Level Achieved Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Name of College Attended Do you, or a business in which you have a financial interest, have a contract with Contra Costa Co.? Yes No Is a member of your family (or step-family) employed by Contra Costa Co.? Yes No Education History Select the highest level of education you have received: Other College/ University A Type of Units Completed Semester Degree Awarded? Yes No College/ University B Richmond Community Foundation Director, Ensuring Opportunity Campaign to End Poverty in Contra Costa Program Director Bachelor of Arts Mariana Moore American Studies Bachelor of Arts 1988 Mariana Moore Page 2 of 6 Course of Study / Major Units Completed Degree Type Date Degree Awarded Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Course Studied Hours Completed Type of Units Completed None Selected Degree Awarded? Yes No College/ University C Type of Units Completed None Selected Degree Awarded? Yes No Other schools / training completed: Coro Fellowship in Public Affairs One year Mariana Moore Page 3 of 6 Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Dates (Month, Day, Year) From - To Hours per Week Worked? Certificate Awarded? Yes No Work History Please provide information on your last three positions, including your current one if you are working. 1st (Most Recent) Volunteer Work? Yes No Employer's Name and Address Richmond Community Foundation, 1014 Florida Ave., #200, Richmond CA 94804 Duties Performed Direct planning and execution of strategies with the goal of ending poverty in Contra Costa County through systems and policy change. Primary focus areas include housing security, food security, health security, community safety, and economic security. Lead and participate in numerous initiatives and coalitions throughout Contra Costa County to build broad community support toward the goal of ending poverty in our communities. Supervise the work of Ensuring Opportunity staff and interns. Raise and manage philanthropic funds to support the work of Ensuring Opportunity. Staff the operations of Ensuring Opportunity's Leadership Team, comprising system leaders from across several sectors and regions within the county. 2nd Volunteer Work? Yes No 3/1/2015 - present 40 Director, Ensuring Opportunity Campaign to End Poverty in Contra Costa 1/1/05 - 3/1/15 40 Mariana Moore Page 4 of 6 Position Title Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Upload a Resume If "Other" was selected please explain Employer's Name and Address Mariana Moore Consulting Duties Performed Provided executive coaching, strategic planning, fundraising, capacity building and facilitation services to community-based organization, coalitions and cross-sector initiatives throughout the Bay Area. 3rd Volunteer Work? Yes No Employer's Name and Address The Wellness Community of the East Bay (since re-named Cancer Support Community), 3276 McNutt Ave., Walnut Creek. Duties Performed Planned, executed and supervised strategies to provide practical and emotional support to people with cancer and their loved ones. Raised $1 million/year (in partnership with board of directors and staff) to support operating budget. Partnered with board of directors to develop key strategies, assess outcomes and secure necessary resources to support the work. Final Questions How did you learn about this vacancy? Other Principal/Consultant 2001 - 2005 40 Executive Director Mariana_Moore_bio_2018.pdf Funders, County Census staff and Supervisor Burgis Mariana Moore Page 5 of 6 Do you have a Familial or Financial Relationship with a member of the Board of Supervisors? Yes No If Yes, please identify the nature of the relationship: Do you have any financial relationships with the County such as grants, contracts, or other economic relations? Yes No If Yes, please identify the nature of the relationship: Please Agree with the Following Statement I understand that this form is a public document and is subject to the California Public Records Act. I Agree Mariana Moore Page 6 of 6 Mariana Moore Mariana Moore is director of the Ensuring Opportunity Campaign to End Poverty in Contra Costa, a collaborative campaign that engages local leaders and activists across all sectors, including elected officials, nonprofits, faith-based organizations, businesses, labor unions, local government, academia and the philanthropic sector in a collective effort to end poverty in Contra Costa County, a mid-sized county of 1.1 million residents within the San Francisco Bay Area. The Ensuring Opportunity campaign took shape in 2014 as a means to address the root causes of poverty in six key areas: Economic Security, Housing Security, Food Security, Safety, Health and Education. Three core assumptions infuse the Campaign’s work: that poverty is not inevitable and can be eradicated by our actions; that equity and justice should live at the center of all systems; and that food, housing and health care are basic human rights. The vision of Ensuring Opportunity is that all Contra Costa residents have the resources they need to support themselves and their families, and have a powerful voice in shaping local political, cultural and economic systems that impact their lives and well-being. Before co-founding the Ensuring Opportunity campaign, Mariana worked as a consultant to nonprofit organizations, providing strategic counsel, organizational development, executive coaching and capacity building services. She currently serves on the faculty of the Nehemiah Emerging Leaders Program (NELP), a nine-month leadership development program for diverse mid-career professionals in Sacramento. She has held a number of leadership positions in the nonprofit and higher education sectors, including director of the Human Services Alliance of Contra Costa, national development director for Tony La Russa’s Animal Rescue Foundation, annual giving director for Mills College, and executive director of the Cancer Support Community of San Francisco/East Bay. Mariana received her undergraduate degree from Mills College and graduated from the Coro Fellowship in Public Affairs in San Francisco. She recently served as board chair for LeaderSpring, a leadership development program for social justice organizations in the Bay Area, and also served as board president for Diablo Valley College Foundation in Pleasant Hill, CA. Submit Date: Jan 23, 2019 Seat Name (if applicable) First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Employer Job Title Occupation Contra Costa County Boards & Commissions Application Form Profile Which Boards would you like to apply for? Census 2020 Complete Count Steering Committee: Submitted Describe why you are interested in serving on this advisory board/commission (please limit your response to one paragraph). The census has always been important and even more so today with hard to count populations increasingly wary of sharing information with the federal government. And even though we cannot change the national narrative driving that fear, we must work to overcome it. My role at the East Bay Leadership Council and Contra Costa Economic Partnership have further instilled my belief that an accurate census count is critical to our community's future. An undercount would have far-reaching negative implications including funding for school and hospitals, affect the number of seats California is given in Congress, and erode the accuracy of economic data that employers depend on. I believe that my background as Communications Director for two business-led organizations and time as an East Bay campaign manager provide me with a unique skill set and network to put to use for the cause. I look forward to the challenge and I hope to make a difference for the community where I live and work. This application is used for all boards and commissions Do you, or a business in which you have a financial interest, have a contract with Contra Costa Co.? Yes No Is a member of your family (or step-family) employed by Contra Costa Co.? Yes No Mark A Orcutt Walnut Creek CA 94596 East Bay Leadership Council Communications Director Mark A Orcutt Page 1 of 6 If "Other" was Selected Give Highest Grade or Educational Level Achieved Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Name of College Attended Course of Study / Major Units Completed Education History Select the highest level of education you have received: Other College/ University A Type of Units Completed None Selected Degree Awarded? Yes No College/ University B Type of Units Completed None Selected Degree Awarded? Yes No Four Year University San Francisco State University Political Science Bachelor of Arts - Summa Cum Laude 2012 Mark A Orcutt Page 2 of 6 Degree Type Date Degree Awarded Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Course Studied Hours Completed College/ University C Type of Units Completed None Selected Degree Awarded? Yes No Other schools / training completed: Certificate Awarded? Yes No Work History Please provide information on your last three positions, including your current one if you are working. 1st (Most Recent) Mark A Orcutt Page 3 of 6 Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Dates (Month, Day, Year) From - To Volunteer Work? Yes No Employer's Name and Address East Bay Leadership Council and Contra Costa Economic Partnership 1615 Bonanza Street #324 Walnut Creek, CA 94596 Duties Performed I direct the organization in all aspects of communications, public relations, advocacy, and member engagement. 2nd Volunteer Work? Yes No Employer's Name and Address Independent Contractor Address -- would be my former home address Duties Performed I ran the field campaign for a State Assembly seat in the East Bay, managed operations of a ballot measure campaign in San Francisco, and supported the East Bay Leadership Council in the launch of a new website and integrated membership/ event database 3rd 6/1/2015 - Present 40 Communications Director 1/1/14 - 6/1/15 50+ Campaign and Project Manager 1/1/12 - 1/1/14 Mark A Orcutt Page 4 of 6 Hours per Week Worked? Position Title Upload a Resume If "Other" was selected please explain Volunteer Work? Yes No Employer's Name and Address California Forward 300 Montgomery Street #638, San Francisco, CA 94104 Duties Performed I worked on event planning, social media strategy, content creation, and database management all in support of programs focused on public safety realignment and government transparency at the time. Final Questions How did you learn about this vacancy? Other Do you have a Familial or Financial Relationship with a member of the Board of Supervisors? Yes No If Yes, please identify the nature of the relationship: Do you have any financial relationships with the County such as grants, contracts, or other economic relations? Yes No If Yes, please identify the nature of the relationship: 40 Project Assistant Kristin Connelly - She is my friend and colleague and the East Bay Leadership Council Mark A Orcutt Page 5 of 6 Please Agree with the Following Statement I understand that this form is a public document and is subject to the California Public Records Act. I Agree Mark A Orcutt Page 6 of 6 Submit Date: Jan 23, 2019 Seat Name (if applicable) First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Employer Job Title Occupation Contra Costa County Boards & Commissions Application Form Profile Which Boards would you like to apply for? Census 2020 Complete Count Steering Committee: Submitted Describe why you are interested in serving on this advisory board/commission (please limit your response to one paragraph). As Director of Stand Together Contra Costa, public education and outreach to immigrant families regarding the census is one of the key issues that we intend to address between now and 2020. With county-wide reach and relationships with community based organizations and a robust volunteer network, I believe that we can contribute to strategic planning and execution of the County's census efforts. This application is used for all boards and commissions Do you, or a business in which you have a financial interest, have a contract with Contra Costa Co.? Yes No Is a member of your family (or step-family) employed by Contra Costa Co.? Yes No Education History Ali J Saidi Pinole CA 94564 Office of the Public Defender for Contra Costa County Deputy Public Defender/Director, Stand Together Contra Costa Attorney Ali J Saidi Page 1 of 5 If "Other" was Selected Give Highest Grade or Educational Level Achieved Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Name of College Attended Course of Study / Major Units Completed Select the highest level of education you have received: Other College/ University A Type of Units Completed None Selected Degree Awarded? Yes No College/ University B Type of Units Completed None Selected Degree Awarded? Yes No Juris Doctorate UC Berkeley International Relations/Middle Eastern Studies BA 1996 University of Michigan Law School Law Ali J Saidi Page 2 of 5 Degree Type Date Degree Awarded Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Course Studied Hours Completed College/ University C Type of Units Completed None Selected Degree Awarded? Yes No Other schools / training completed: Certificate Awarded? Yes No Work History Please provide information on your last three positions, including your current one if you are working. 1st (Most Recent) Juris Doctorate 2000 Ali J Saidi Page 3 of 5 Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Dates (Month, Day, Year) From - To Hours per Week Worked? Volunteer Work? Yes No Employer's Name and Address 800 Ferry Street, Martinez, CA 94553 Duties Performed Immigration Attorney for the Office of the Public Defender, where I also administratively manage the County's rapid response and legal due process program for immigrants called Stand Together Contra Costa. 2nd Volunteer Work? Yes No Employer's Name and Address Law Office of Ali Saidi 1160 Brickyard Cove Rd Ste 200 Richmond, CA 94801-4173 Duties Performed Criminal and Deportation Defense Practice 3rd 12/07/2015 - Present 50 Deputy Public Defender IV/Director, Stand Togther Contra Costa 2005-2015 50 Attorney 2004-2005 60 Ali J Saidi Page 4 of 5 Position Title Upload a Resume If "Other" was selected please explain Volunteer Work? Yes No Employer's Name and Address Law Office of Robert Jobe 550 Kearny Street, STE 200 San Francisco, CA 94108 Duties Performed Immigration Attorney Final Questions How did you learn about this vacancy? District Supervisor Do you have a Familial or Financial Relationship with a member of the Board of Supervisors? Yes No If Yes, please identify the nature of the relationship: Do you have any financial relationships with the County such as grants, contracts, or other economic relations? Yes No If Yes, please identify the nature of the relationship: I work for the County. Please Agree with the Following Statement I understand that this form is a public document and is subject to the California Public Records Act. I Agree Attorney Ali J Saidi Page 5 of 5 RECOMMENDATION(S): APPOINT Branin Cook as the Oakley Local Committee Seat on the Advisory Council on Aging, for a term ending September 30, 2019, as recommended by the Employment and Human Services Director. FISCAL IMPACT: There is no fiscal impact. BACKGROUND: Mr. Cook resides in Oakley and was recommended for appointment by the City Council of the City of Oakley. The seat term ends September 30, 2019. The seat is currently vacant. The Advisory Council on Aging (ACOA) provides a means for county-wide planning, cooperation, and coordination of individuals and groups interested in improving and developing services and opportunities for older residents of the County. ACOA provides leadership and advocacy on behalf of older persons and serves as a channel for communication and information on aging. CONSEQUENCE OF NEGATIVE ACTION: The Advisory Council on Aging may not be able to conduct routine business. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres 608-4960 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 24 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:February 12, 2019 Contra Costa County Subject:Appointment to the Advisory Council on Aging ATTACHMENTS B. Cook Application City of Oakley Resolution RECOMMENDATION(S): APPROVE the medical staff appointments and reappointments, additional privileges, advancements, and voluntary resignations as recommended by the Medical Staff Executive Committee, at their December 17, 2018 meeting, and by the Health Services Director. FISCAL IMPACT: There is no fiscal impact. BACKGROUND: The Joint Commission on Accreditation of Healthcare Organizations has requested that evidence of Board of Supervisors approval for each Medical Staff member will be placed in his or her credentials file. The above recommendations for appointment/reappointment were reviewed by the Credentials Committee and approved by the Medical Executive Committee at their December 17, 2018 meeting. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Contra Costa Regional Medical and Contra Costa Health Centers' medical staff would not be appropriately credentialed and not be in compliance with The Joint Commission on Accreditation of Healthcare Organizations. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Marcy Wilhelm, James Ham C. 25 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Medical Staff Appointments and Reappointments – December, 2018 ATTACHMENTS List MEC Recommendations – December 2018 Definitions: A=Active C=Courtesy Aff=Affiliate P/A= Provisional Active P/C= Provisional Courtesy Page 1 A. New Medical Staff Members Aragam, Gowri, MD Psychiatry/Psychology Berry, Sharon, PsyD Psychiatry/Psychology B. Request for Additional Privileges Department Requesting Levin, Sara, MD DFAM DFAM C. Biennial Reappointments Apfel, Brigitte, MD Psychiatry/Psychology C Bernett, Jorge, MD Internal Medicine C Carpenter, James, MD Pediatrics A Chen, Sophia, DO Internal Medicine A Chung, Johanna, DDS Dental A Davae, Umee, DO Psychiatry/Psychology A Dosanjh, Sandeep, MD DFAM A Fordham, John, DO Psychiatry/Psychology C Gardner, Randall, DDS Dental C Huang, Cathy, MD Pediatrics A Joseph, Mary, MD Pediatrics A Lutrin, Calvin, MD Diagnostic Imaging C Pyrkova, Irina, MD Internal Medicine A Reedy, David, MD Emergency Medicine A Rehman, Naima, MD DFAM C Roark, John, MD Internal Medicine-Gastro C Saadi, Jeffery, MD Anesthesia A Sethi, Harleen, DMD Dental A Shah, Naman, MD Obstetrics & Gynecology A Shah, Samir, MD Surgery-Opthalmology A Slawsky, Richard, MD Psychiatry/Psychology C Standish, Jessica, MD Hospital Medicine C Tang, Joyce, MD DFAM C Truong, Victor, DDS Dental A Vanjani, Rachna, MD Obstetrics & Gynecology A D. Biennial Renew of Privileges Blackman, Jenny, FNP DFAM AFF Manaut, Paul, NP DFAM AFF Medina, Gina, NP DFAM AFF MEC Recommendations – December 2018 Definitions: A=Active C=Courtesy Aff=Affiliate P/A= Provisional Active P/C= Provisional Courtesy Page 2 E. Biennial Reappointment for Teleradiologist (vRad) Bold, Jonathan, MD Diagnostic Imaging (vRad) Kim, Shawn, MD Diagnostic Imaging (vRad) Novick, Michael, MD Diagnostic Imaging (vRad) F. Voluntary Resignations Avakumaov, Tigran, MD Anesthesia Richardson, Joseph, MD Anesthesia Rosser, Robert, MD Pathology Thomas, Brian, MD Psychiatry/Psychology RECOMMENDATION(S): APPOINT Gabriel Quinto, El Cerrito Council Member, to City Seat #1 and David Hudson, San Ramon Council Member, to City Seat #1 Alternate on the Hazardous Materials Commission to fill the seats that expired on December 31, 2018 for terms ending on December 31, 2022. Gabriel Quinto El Cerrito, CA 94530 David Hudson San Ramon, CA 94583 FISCAL IMPACT: There is no fiscal impact. BACKGROUND: The Hazardous Materials Commission was established in 1986 to advise the Board, County staff and the mayor’s council members, and staffs of the cities within the County, on issues related to the development, approval and administration of the County Hazardous Waste APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Michael Kent, 925-313-6587 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Michael Kent, Marcy Wilhelm C. 26 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Hazardous Materials Commission Appointments BACKGROUND: (CONT'D) Management Plan. Specifically, the Board charged the Commission with drafting a hazardous materials storage and transportation plan and ordinance, coordinating the implementation of the hazardous materials release response plan and inventory program, and to analyze and develop recommendations regarding hazardous materials issues with consideration to broad public input, and report back to the Board on Board referrals. The bylaws of the Commission provide that two City seats be appointed by the City Selection Committee pursuant to Article II (50270 et Seq.) of Chapter 1, Part 1 of Division 1 of Title 5 of the Government Code. CONSEQUENCE OF NEGATIVE ACTION: If these appointments are not approved there will be a vacancy on the Hazardous Materials Commission. RECOMMENDATION(S): APPOINT the following individuals to Supervisorial District seats on the 2020 Census Complete Count Steering Committee: District I: Lina Velasco District II: Aparna Madireddi District III: Linda Soliven District IV: Lauren Babb District V: Lynn Reichard-Enea FISCAL IMPACT: No fiscal impact. Members of the Steering Committee receive no compensation. BACKGROUND: The Board of Supervisors, on December 18, 2018, authorized the establishment of a Complete Count Steering Committee to guide the County's 2020 Census outreach effort. The charge of the Committee is to: Set clear, achievable goals and objectives; APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Mark Goodwin (925) 252-4500 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 27 To:Board of Supervisors From:Diane Burgis, District III Supervisor Date:February 12, 2019 Contra Costa County Subject:RECOMMENDATIONS FOR APPOINTMENT OF DISTRICT REPRESENTATIVES TO THE 2020 CENSUS COMPLETE COUNT STEERING COMMITTEE BACKGROUND: (CONT'D) Identify areas of the community that may need extra outreach efforts, either a geographical area or a population group that might be hard to count; Use a “grassroots” approach to working with community-based organizations and groups who have direct contact with households who may be hard to count; Customize promotional materials for local area; Implement special events; Build awareness of the census and its benefits and motivate response through social media, newsletters, and other communications; Support and complete these tasks through the work of regional sub-committees in Central County, East County, South County, and West County; Develop a proposed Census 2020 budget for consideration by the Board of Supervisors by March 26, 2019. The Complete Count Steering Committee is an ad hoc committee created for the limited duration of the 2020 Census effort. The Board appointed Supervisor Diane Burgis to chair the Steering Committee and to make recommendations to the Board on the Committee’s composition. The Committee will be composed of 15 members, including the Chair. Of these, 5 will be appointed representatives from each Supervisorial District, and 9 will be at-large members, all appointed by the Board of Supervisors. The 9 At-Large representatives are being recommended by the Internal Operations Committee in a separate action today. This action concerns the 5 Supervisorial District representatives. Steering Committee members will be expected to serve as ambassadors for the 2020 Census within their region and/or across diverse sectors and communities countywide, and will need to think strategically about how to engage residents in hard to count populations, help to organize community events, communicate through their networks, and make presentations to community groups. They must be able and willing to commit the time required (estimated to be 5-10 hours/month) and regularly attend Complete Count Committee meetings, which will be held monthly in the afternoons. Periodic meetings will be held in the evening or on weekends. Steering Committee members will also be expected to interface with the four county regional Complete Count committees. CONSEQUENCE OF NEGATIVE ACTION: Due to the condensed start-up schedule and the need to develop a strategic plan and budget for Board adoption no later than April 9, any delay in forming the Steering Committee may jeopardize the County's ability to secure up to $362,605 in State funding to support the Complete Count effort. RECOMMENDATION(S): APPOINT the following persons to their respective municipal advisory council's (MAC): El Sobrante MAC: Appointee Seat 1: Tom Owens Appointee Seat 2: Robin Tanner Appointee Seat 3: Andrew Chahrour Appointee Seat 4: Tom Lang Appointee Seat 5: James Hermann Appointee Seat 6: Xina Ash Appointee Seat 7: Ylan Hunt Alternate Seat 1: vacant Alternate Seat 2: vacant Kensington MAC: Seat 1: Lloyd Cowell Seat 2: Patrick Tahara Seat 3: Larry Nucci Seat 4: Christopher Brydon Seat 5: Melissa Holmes Snyder Alternate 1: Adam Novickas APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: James Lyons, 510-231-8692 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 28 To:Board of Supervisors From:John Gioia, District I Supervisor Date:February 12, 2019 Contra Costa County Subject:APPOINT the following persons to their respective Municipal Advisory Council's Alternate 2: vacant North Richmond MAC: Business seat: Lily Rahnema Nonprofit seat: Don Gilmore Unincorporated seat: RECOMMENDATION(S): (CONT'D) Aaron Morgan Unincorporated seat: Karen Garcia Unincorporated seat: Beverly Scott Unincorporated seat: Dr. Henry Clark Incorporated seat: Annie King Meredith FISCAL IMPACT: None BACKGROUND: Supervisor Gioia recommends reappointing these members to their respective Municipal Advisory Council's to terms to run concurrent with his new term that ends on December 31, 2022 RECOMMENDATION(S): RE-APPOINT the following individuals to At Large seats on the Commission for Women to new three-year terms expiring on February 28, 2022: Name Seat Dayanna Macias-Carlos At Large #3 Hannah Brown At Large #5 Juliana King Hynes At Large #8 Deborah Cowans At Large Alternate FISCAL IMPACT: No fiscal impact. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Julie DiMaggio Enea (925) 335-1077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 29 To:Board of Supervisors From:David Twa, County Administrator Date:February 12, 2019 Contra Costa County Subject:RECOMMENDATION FOR APPOINTMENT TO THE COMMISSION FOR WOMEN BACKGROUND: In September 2017, the IOC held a discussion about problems that had been reported concerning the Commission for Women including a spate of member resignations, inability to achieve a meeting quorum, blurred responsibilities, disagreement over the Commission's mission, factions and fragmentation, open meeting act errors, and loss of interest among some of the membership. The IOC continues to work with the Commission to institute policy and bylaws changes to address the issues that have hindered functioning of the Commission. The Commission for Women has a small group of very devoted members who try to keep the Commission moving forward. However, they have struggled to maintain enough members to conduct meetings. In April of this year, the Board of Supervisors reduced the Commission's membership size from 20 seats down to 15 to assist them in achieving a meeting quorum, which is now 8. Even with the 5-seat reduction, the Commission is struggling to achieve a quorum. To assist the Commission in achieving a quorum so that it can meet and recruit additional members, we recommend that the Board re-appoint four incumbents to At Large seats on the Commission. Upon their appointment, the Commission will have only one remaining At Large seat vacancy. Member applications are attached for reference. ATTACHMENTS Candidate Application_Hannah Brown_Comm for Women Candidate Application_Dayanna Macias-Carlos_Comm for Women Candidate Application_Deborah Cowan_Comm for Women Candidate Application_Juliana King Hynes_Comm for Women Submit Date: Aug 10, 2018 Seat Name (if applicable) First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Employer Job Title Occupation Contra Costa County Boards & Commissions Application Form Profile Which Boards would you like to apply for? Arts & Culture Commission: Submitted Commission for Women: Submitted Describe why you are interested in serving on this advisory board/commission (please limit your response to one paragraph). Contra Costa County is an incredibly diverse county with continual changes and I want to do my part to make sure the county is continuing to move in a positive direction with voices from women and decisions ensuring education and culture are promoted. This application is used for all boards and commissions Do you, or a business in which you have a financial interest, have a contract with Contra Costa Co.? Yes No Hannah R Brown Pleasant Hill CA 94523 Hannah R Brown Page 1 of 7 If "Other" was Selected Give Highest Grade or Educational Level Achieved Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Is a member of your family (or step-family) employed by Contra Costa Co.? Yes No Education History Select the highest level of education you have received: Other College/ University A Type of Units Completed Quarter Degree Awarded? Yes No College/ University B MBA in progress CSU East Bay Communications BA December 2013 Hannah R Brown Page 2 of 7 Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Name of College Attended Course of Study / Major Units Completed Degree Type Type of Units Completed None Selected Degree Awarded? Yes No College/ University C Type of Units Completed None Selected Degree Awarded? Yes No CSU East Bay MBA with Marketing Concentration MBA Spring 2019 Hannah R Brown Page 3 of 7 Date Degree Awarded Course Studied Hours Completed Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Other schools / training completed: Certificate Awarded? Yes No Work History Please provide information on your last three positions, including your current one if you are working. 1st (Most Recent) Volunteer Work? Yes No Employer's Name and Address Teen Challenge NorWestCal Nevada 390 Matthew St. Santa Clara, CA 95050 7/1/1018-Present 30 Marketing Specialist Hannah R Brown Page 4 of 7 Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Dates (Month, Day, Year) From - To Hours per Week Worked? Duties Performed Created marketing/communication plan. Created a website revision plan with rollout timeline for improved SEO and digital presence. Worked with Google for non-profits to run advertising campaigns. Created web changes resulting in immediate increase of over 200%. 2nd Volunteer Work? Yes No Employer's Name and Address Six Flags Discovery Kingdom 1001 Fairgrounds Dr. Vallejo, CA 94589 Duties Performed Community relations improving presence and awareness of Six Flags Discovery Kingdom and Sox Flags Hurricane Harbor Concord. Assisted with rebrand of Sox Flags Hurricane Harbor Concord. Managed website communications and website transition during rebrand. Financial reporting, performance trend analysis, and forecasting. 3rd Volunteer Work? Yes No 11/15/2017-6/29/2018 70 Marketing Manager Hannah R Brown Page 5 of 7 Position Title Upload a Resume If "Other" was selected please explain Employer's Name and Address Duties Performed Final Questions How did you learn about this vacancy? Contra Costa County Homepage . Do you have a Familial or Financial Relationship with a member of the Board of Supervisors? Yes No If Yes, please identify the nature of the relationship: Do you have any financial relationships with the County such as grants, contracts, or other economic relations? Yes No If Yes, please identify the nature of the relationship: Living in the county, I have an economic relationship with the county through property taxes. This does impact my relationship with the county to a certain extent. Hannah R Brown Page 6 of 7 Please Agree with the Following Statement I understand that this form is a public document and is subject to the California Public Records Act. I Agree Hannah R Brown Page 7 of 7 Submit Date: Aug 21, 2018 Seat Name (if applicable) First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Employer Job Title Occupation Contra Costa County Boards & Commissions Application Form Profile Which Boards would you like to apply for? Commission for Women: Submitted Describe why you are interested in serving on this advisory board/commission (please limit your response to one paragraph). Beyond personal qualifications, the focus and mission of the Commision for Women is one that is truly near and dear to my heart. As a first-generation college and master's graduate of immigrant working-class family, raised by a single mother I first hand have experience the barriers and issues women face today in society. Professionally I have always focused my efforts on empowering California's working families which tend to majority be a household where women are the sole providers. Through my master's program, I understood the power government has not only in shaping local policy but the opportunities they hold when inclusion and representation are exercised. I believe that my unique background makes me an ideal candidate for the Women's Commission in Contra Costa. This application is used for all boards and commissions Dayanna Macias-Carlos Concord CA 94518 The California Endowment Program Associate Dayanna Macias-Carlos Page 1 of 7 If "Other" was Selected Give Highest Grade or Educational Level Achieved Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Do you, or a business in which you have a financial interest, have a contract with Contra Costa Co.? Yes No Is a member of your family (or step-family) employed by Contra Costa Co.? Yes No Education History Select the highest level of education you have received: Other College/ University A Type of Units Completed Quarter Degree Awarded? Yes No MPA University of California, Santa Cruz Latin American Latino Studies BA 2009 Dayanna Macias-Carlos Page 2 of 7 Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Name of College Attended Course of Study / Major Units Completed College/ University B Type of Units Completed Semester Degree Awarded? Yes No College/ University C Type of Units Completed None Selected Degree Awarded? Yes No University of San Francisco Master of Public Administration MPA 2018 Dayanna Macias-Carlos Page 3 of 7 Degree Type Date Degree Awarded Course Studied Hours Completed Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Other schools / training completed: Certificate Awarded? Yes No Work History Please provide information on your last three positions, including your current one if you are working. 1st (Most Recent) Volunteer Work? Yes No Employer's Name and Address The California Endowment 2000 Franklin St 4th floor Oakland CA 1/3/2013 - present 40 Program Associate Dayanna Macias-Carlos Page 4 of 7 Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Dates (Month, Day, Year) From - To Duties Performed Provide programmatic and grant making support, strengthening capacity of grantees to engage in advocacy and communications. Develop, execute and manage portfolio for grants and budgets totaling over $10 million annually. Assist with the development and execution of strategic policy and statewide communications for foundation's initiatives. ● Direct the WE Connect program, which empowers and connects lower-income families to underutilized public resources like CalFresh, health care, and Earned Income Tax Credits. ● Serve as Deputy Campaign Manager leading Spanish communications strategy for $150 million “Asegurate/Get Covered” campaign to enroll Californians in health care through the Affordable Care Act. Manage communications and outreach and enrollment efforts alongside Obama administration, Covered California and other federal and statewide advocates. In California 1.3 million newly eligible individuals signed up for health care coverage. ● Manage communications for “#Health4All” campaign, which aims to highlight contributions of over 1 million undocumented Californians who are excluded from health care access and “Health4All Kids” campaign to enroll over 170,000 undocumented California children into state-funded Medi-Cal. 2nd Volunteer Work? Yes No Employer's Name and Address Duties Performed 3rd Dayanna Macias-Carlos Page 5 of 7 Hours per Week Worked? Position Title Upload a Resume If "Other" was selected please explain Volunteer Work? Yes No Employer's Name and Address Duties Performed Final Questions How did you learn about this vacancy? District Supervisor . Do you have a Familial or Financial Relationship with a member of the Board of Supervisors? Yes No If Yes, please identify the nature of the relationship: Do you have any financial relationships with the County such as grants, contracts, or other economic relations? Yes No DMCarlos_Resume_2018.docx Dayanna Macias-Carlos Page 6 of 7 If Yes, please identify the nature of the relationship: Please Agree with the Following Statement I understand that this form is a public document and is subject to the California Public Records Act. I Agree Dayanna Macias-Carlos Page 7 of 7 Dayanna Macias-Carlos Concord, CA 94518 ● The California Endowment ⎢Program Associate ⎢Oakland, CA ⎢ 2013 - Present Provide programmatic and grant making support, strengthening capacity of grantees to engage in advocacy and communications. Develop, execute and manage portfolio for grants and budgets totaling over $10 million annually. Assist with the development and execution of strategic policy and statewide communications for foundation's ini tiatives. ● Direct the WE Connect program, which empowers and connects lower-income families to underutilized public resources like CalFresh, health care, and Earned Income Tax Credits. ● Serve as Deputy Campaign Manager leading Spanish communications strategy for $150 million “Asegurate/Get Covered” campaign to enroll Californians in health care through the Affordable Care Act. Manage communications and outreach and enrollment efforts alongside Obama administration, Covered California and other federal and statewide advocates. In California 1.3 million newly eligible individuals signed up for health care coverage. ● Manage communications for “#Health4All” campaign, which aims to highlight contributions of over 1 million undocumented Californians who are excluded from health care access and “Health4All Kids” campaign to enroll over 170,000 undocumented California children into state-funded Medi-Cal. Dewey Square Group ⎢ Community Affairs Manager ⎢ Sacramento, CA ⎢ 2010 - 2013 Develop and direct brand management for corporate, nonprofit and foundation clients. Manage portfolio inclusive of health, education, immigration, digital divide and financial literacy issues. Increase contracts and grant management totaling profits of over $2.5 million annually. Lead and manage 10+ person in house project team. Client portfolio included services such as: ● Lead and manage statewide efforts for California Emerging Technology Fund ‘Get Covered’ campaign aimed to provide computer literacy education and adoption of broadband to unserved and underserved communities and populations. ● Managed The California Endowment’s Spanish Communications for the ‘Health Happens Aqui’ campaign which challenge conventional assumptions about health and advance health justice and equity in underserved Latino communities. ● Operations management for former First Lady Maria Shriver’s public service programs WE Connect, KIVA and Women's Conference. Strategies including partnerships and coalition building across a diverse set of partners like nonprofits, private sector, government, faith based congregations and community based organization s. Managed large scale public activation events like health care enrollment, tax preparation, voter registration and legal aid services. Management including logistics, volunteer recruitment (100+) and training for event programs. 32 South Inc. ⎢ International Marketing Coordinator ⎢ Santa Cruz, CA ⎢ 2008 - 2013 Develop marketing programs for international clients (Canadian, European and American companies) in Latin American countries including Mexico, Argentina, Chile and Brazil. ● Expanded Latin American client base by 40% in three years, consistently exceeding marketing impact goals and ensuring complete client satisfaction. ● Manage overseas product launch and press events for multiple mobile apps in Latin America. Manag e outreach and initiatives targeted to youth in partnership with private and public universities and government and community organizations. Education University of California, Santa Cruz Bachelor of Arts Latin American Latino Studies & Politics Spring 2009 University of California, Davis Project Management Certification 2016 University of San Francisco Candidate for Master’s in Public Administration May 2018 References Available Upon Request THIS FORM IS A PUBLIC DOCUMENT BOARD, COMMITTEE OR COMMISSION NAME AND SEAT TITLE YOU ARE APPLYING FOR: ____________________________________________________ ____________________________________________________ PRINT EXACT NAME OF BOARD, COMMITTEE, OR COMMISSION PRINT EXACT SEAT NAME (if applicable) 5. EDUCATION: Check appropriate box if you possess one of the following: High School Diploma G.E.D. Certificate California High School Proficiency Certificate Give Highest Grade or Educational Level Achieved________________________________________________ Names of colleges / universities attended Course of Study / Major Degree Awarded Units Completed Degree Type Date Degree Awarded Semester Quarter A) Yes No B) Yes No C) Yes No D) Other schools / training completed: Course Studied Hours Completed Certificate Awarded: Yes No For Reviewers Use Only: Accepted Rejected Contra Costa County Contra Costa County CLERK OF THE BOARD 651 Pine Street, Rm. 106 Martinez, California 94553-1292 PLEASE TYPE OR PRINT IN INK (Each Position Requires a Separate Application) BOARDS, COMMITTEES, AND COMMISSIONS APPLICATION MAIL OR DELIVER TO: 1. Name:_______________________________________________________________________ (Last Name) (First Name) (Middle Name) 2. Address: (No.) (Street) (Apt.) (City) (State) (Zip Code) 3. Phones: __________________________________________________________ (Home No.) (Work No.) (Cell No.) 4. Email Address: ____________________________________________ For Office Use Only Date Received: For Reviewers Use Only: Reason: Education Experience Incomplete Other THIS FORM IS A PUBLIC DOCUMENT 6. PLEASE FILL OUT THE FOLLOWING SECTION COMPLETELY. List experience that relates to the qualifications needed to serve on the local appointive body. Begin with your most recent experience. A resume or other supporting documentation may be attached but it may not be used as a substitute for completing this section. A) Dates (Month, Day, Year) From To Total: Yrs. Mos. Hrs. per week_____ . Volunteer Title Duties Performed Employer’s Name and Address B) Dates (Month, Day, Year) From To Total: Yrs. Mos. Hrs. per week_____ . Volunteer Title Duties Performed Employer’s Name and Address C) Dates (Month, Day, Year) From To Total: Yrs. Mos. Hrs. per week_____ . Volunteer Title Duties Performed Employer’s Name and Address D) Dates (Month, Day, Year) From To Total: Yrs. Mos. Hrs. per week_____ . Volunteer Title Duties Performed Employer’s Name and Address THIS FORM IS A PUBLIC DOCUMENT 7. How did you learn about this vacancy? �CCC Homepage Walk-In �Newspaper Advertisement �District Supervisor �Other _________________________ 8. Do you have a Familial or Financial Relationship with a member of the Board of Supervisors? (Please see Board Resolution no. 2011/55, attached): No ______ Yes______ If Yes, please identify the nature of the relationship: ______________________________________________ 9. Do you have any financial relationships with the County such as grants, contracts, or other economic relations? No ______ Yes______ If Yes, please identify the nature of the relationship: ______________________________________________ I CERTIFY that the statements made by me in this application are true, complete, and correct to the best of my knowledge and belief, and are made in good faith. I acknowledge and understand that all information in this application is publically accessible. I understand and agree that misstatements / omissions of material fact may cause forfeiture of my rights to serve on a Board, Committee, or Commission in Contra Costa County. Sign Name: __________________ Date: __________________________________ Important Information 1. This application is a public document and is subject to the California Public Records Act (CA Gov. Code §6250-6270). 2. Send the completed paper application to the Office of the Clerk of the Board at: 651 Pine Street, Room 106, Martinez, CA 94553. 3. A résumé or other relevant information may be submitted with this application. 4. All members are required to take the following training: 1) The Brown Act, 2) The Better Government Ordinance, and 3) Ethics Training. 5. Members of boards, commissions, and committees may be required to: 1) file a Statement of Economic Interest Form also known as a Form 700, and 2) complete the State Ethics Training Course as required by AB 1234. 6. Advisory body meetings may be held in various locations and some locations may not be accessible by public transportation. 7. Meeting dates and times are subject to change and may occur up to two days per month. 8. Some boards, committees, or commissions may assign members to subcommittees or work groups which may require an additional commitment of time. THIS FORM IS A PUBLIC DOCUMENT THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted Resolution no. 2011/55 on 2/08/2011 as follows: WHEREAS the Board of Supervisors wishes to avoid the reality or appearance of improper influence or favoritism; IN THE MATTER OF ADOPTING A POLICY MAKING FAMILY MEMBERS OF THE BOARD OF SUPERVISORS INELIGIBLE FOR APPOINTMENT TO BOARDS, COMMITTEES OR COMMISSIONS FOR WHICH THE BOARD OF SUPERVISORS IS THE APPOINTING AUTHORITY NOW, THEREFORE, BE IT RESOLVED THAT the following policy is hereby adopted: 1. Mother, father, son, and daughter; 2. Brother, sister, grandmother, grandfather, grandson, and granddaughter; I. SCOPE: This policy applies to appointments to any seats on boards, committees or commissions for which the Contra Costa Co unty Board of Supervisors is the appointing authority. II. POLICY: A person will not be eligible for appointment if he/she is rela ted to a Board of Supervisors’ Member in any of the following relationships: 3. Great-grandfather, great-grandmother, aunt, uncle, nephew, niece, great-grandson, and great-granddaughter; 4. First cousin; 5. Husband, wife, father-in-law, mother-in-law, son-in-law, daughter-in-law, stepson, and stepdaughter; 6. Sister-in-law (brother’s spouse or spouse’s sister), brother-in-law (sister’s spouse or spouse’s brother), spouse’s grandmother, spouse’s grandfather, spouse’s granddaughter, and spouse’s grandson; 7. Registered domestic partner, pursuant to Californi a Family Code section 297. 8. The relatives, as defined in 5 and 6 above, for a registered domestic partner. 9. Any person with whom a Board Member shares a financial interest as defined in the Political Reform Act (Gov’t Code §87103, Financial Interest), such as a business partner or business associate. RECOMMENDATION(S): APPROVE Appropriation Adjustment No. 5040 authorizing the transfer of salary and benefit appropriations between the Aging and Adult Services Bureau (decreasing Department 0503 expenditures) and the Administrative Services Bureau (increasing Department 0501 expenditures) to reflect the transfer of four full-time positions engaged in Volunteer & Emergency activities, in the Employment and Human Services Department. FISCAL IMPACT: This action will adjust expenditure budgets to reflect an internal staffing transfer of the four employees (position no. 4435, 13136, 13132, 4005) in the Volunteer & Emergency Services Unit, out of the Aging and Adult Services Bureau (0503) and into the Administrative Services Bureau (0501). The Employment and Human Services Department (EHSD) has been journaling these expenses into 0501 since July 1,2018. This appropriation adjustment and complimentary P300 22418, submitted to the Board of Supervisors on February 12, 2019, will eliminate the need for future journals. The net effect of these appropriation changes is an increase to the budgeted Administrative Services Bureau salaries and benefits and a decrease in the Aging and Adult Services Bureau salaries and benefits APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: K. Arana, (925)608-4887 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 30 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:February 12, 2019 Contra Costa County Subject:Appropriation Adjustment- Four Positions from Aging and Adult Services to Administrative Services FISCAL IMPACT: (CONT'D) by $439,148, with offsetting expenditure transfers in both Bureaus. These positions are claimed as overhead, so no revenue adjustments are needed and there is no additional net county cost. BACKGROUND: For enhanced management oversight and improved administrative support, EHSD believes the Volunteer & Emergency Services Unit belong under the Policy and Planning Division in the Administrative Services Bureau. EHSD desires to establish this staffing change for the remainder of the current Budget Year and ongoing thereafter. Since this is an administrative transfer of where the positions are budgeted, there is no impact to the employees. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, expenditure appropriations will not be properly allocated within EHSD to maximize efficiency in administering the Volunteer & Emergency Services program. AGENDA ATTACHMENTS T/C 27 No. 5040 EHSD MINUTES ATTACHMENTS Signed: Appropriations & Adjustments No. 5040 RECOMMENDATION(S): APPROVE Appropriation and Revenue Adjustment No. 5052 authorizing revenue and expenditures in the Office of Reentry & Justice (1217) in the amount of $53,626 from the federal Edward Byrne Memorial Justice Assistance Grant Program and appropriating it for Youth Justice Initiative services provided through December 31, 2018. (100% Federal JAG) FISCAL IMPACT: This adjustment recognizes the receipt of federal JAG funds in the amount of $53,626 in FY 18-19 to support the Youth Justice Initiative project. BACKGROUND: The Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S. Code §3751(a)) is the primary provider of federal criminal justice funding to state and local jurisdictions. The JAG Program provides critical funding necessary to support state and local initiatives, to include: technical assistance, strategic planning, research and evaluation (including forensics), data collection, training, personnel, equipment, forensic laboratories, supplies, contractual support, and criminal justice information systems. The JAG Program supports seven Program Purpose Areas designated by federal statute. Historically, APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: L. DeLaney, 925-335-1097 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 31 To:Board of Supervisors From:David Twa, County Administrator Date:February 12, 2019 Contra Costa County Subject:Appropriation Adjustment for FY 18-19 for the Youth Justice Initiative, a JAG-funded program BACKGROUND: (CONT'D) funding for the JAG Program in California had been allocated directly to counties through a non-competitive process. The majority of funds were passed through to local law enforcement agencies to fund multi-jurisdictional task forces related to narcotics suppression. In fact, in 2012, 98 percent of JAG funds were allocated to Program Purpose Area (1) – Law enforcement programs. On July 1, 2012, California state law transferred the administration of the JAG Program from the California Emergency Management Agency (now the California Office of Emergency Services) to the Board of State and Community Corrections (BSCC). With this transfer, BSCC became the State Administering Agency responsible for oversight of Byrne JAG funding in California. On November 4, 2014, the Board of Supervisors authorized the submission of an RFP response for a project called the "Youth Justice Initiative," and was awarded a 3-year grant in 2015 which was initially managed by the Employment and Human Services Department (later transferred to the Office of Reentry & Justice in 2017). For the third year of the grant, 2017, the ORJ requested and received an extension of the grant agreement for one year, through December 31, 2018 in order to continue providing services under the grant. The grant provided funding for two pilot projects that were supporting youth, one of which was a school based project in Antioch at Park Middle School. Although services were originally anticipated to end at the conclusion of the school year, the balance of remaining grant funding was extended through the calendar year to continue providing Youth Advocacy services to juveniles supported by the Youth Justice Initiative through the Public Defender's Office and to prepare the evaluation of the project. This appropriation and revenue adjustment recognizes the revenue provided under the JAG Grant Agreement (BSCC 614-17, amendment 1) and provides expenditure appropriations to reimburse the contractors providing services. AGENDA ATTACHMENTS TC24/27_5052 MINUTES ATTACHMENTS Signed: Appropriations & Adjustments No. 5052 RECOMMENDATION(S): Approve Appropriation and Revenue Adjustment No. 5041 increasing appropriations for capital projects, capital equipment, and reallocating budget revenues and expenditures to reflect appropriate categories in fiscal year 2018/2019. FISCAL IMPACT: No impact to the General Fund. This action increases appropriations by $8,208,843 (fully revenue offset) for anticipated costs associated with capital projects, capital equipment, and reallocates revenues and expenditures between categories to reflect the most current estimates. (100% Hospital Enterprise Fund I) BACKGROUND: Subsequent to the adoption of the FY18-19 budget in June, 2018 capital project costs expected to be incurred this fiscal year were revised, and additional equipment purchases were necessary. This adjustment increases appropriations and the revenue sources used to pay for them to reflect the most current estimates. No change in County subsidy is required as a result of the adjustment. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patrick Godley, 925-957-5405 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Laura Garvey, Marcy Wilhelm C. 32 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Appropriation and Revenue Adjustment for Enterprise Fund I – Capital (Fund 145000-0853) CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Health Services Department's Hospital Enterprise Fund I FY 18-19 budget will not reflect the revenue and expenditure costs expected to be incurred in this fiscal year. AGENDA ATTACHMENTS TC27/TC24 No. 5041 HSD MINUTES ATTACHMENTS Signed: Appropriations & Adjustments No. 5041 RECOMMENDATION(S): APPROVE and AUTHORIZE MCE to identify the County as a partner in its Low-Income Electric Vehicle Rebate Program. FISCAL IMPACT: None. MCE would fund the rebates. The County is proposed to be identified as a supporter of the program for outreach purposes. BACKGROUND: In May 2017, the Board of Supervisors voted to join MCE, a community choice energy provider. In addition to providing electricity to its customers, MCE offers programs that help customers reduce energy consumption and use energy more wisely. MCE offers a number of programs to facilitate more of its customers driving electric vehicles (EVs), including rebates for electric vehicle charging stations and for the vehicles themselves. MCE is designing its EV rebates to complement those offered by other entities including PG&E and Electrify America. MCE has recently launched an EV rebate program focused on low-income customers. MCE has asked the County to be a partner in promoting the opportunity, noting that its participation rates are higher when it is able to show partnership with local governments (see attached request from MCE, as well as the outreach APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jody London, 925-674-7871 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 33 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:February 12, 2019 Contra Costa County Subject:APPROVE Co-sponsorship of MCE Low-Income Electric Vehicle Rebate Program BACKGROUND: (CONT'D) email and information about the low-income electric vehicle rebate program). If approved, the County would be indicated as a partner in promotional materials distributed by MCE. CONSEQUENCE OF NEGATIVE ACTION: Should the County not join MCE as a partner with the low-income electric vehicle rebate program, participation by low-income customers will likely be not as robust. ATTACHMENTS MCE Request re County Sponsorship of Low-income EV Rebate Program MCE - Contra Costa County Partner Notice MCE Low-income EV Customer Rebate Web Page From:Alex DiGiorgio To:Jody London; Jason Crapo Subject:EV rebate outreach to the County"s low-income electricity customers - OK to communicate MCE"s partnership with Contra Costa County? Date:Friday, January 11, 2019 3:11:09 PM Good afternoon, Jody and Jason, A quick EV-related question for you: MCE is eager to promote its low-income electric vehicle (LI-EV) rebate program and would like to reach out to qualifying electricity customers in Contra Costa County. May we communicate the County is our partner/co- presenter in outreach emails to low-income CARE residents in the County's unincorporated communities? Attached is a snapshot of the exact outreach email to be sent. This approach has yielded great results in other communities within MCE's service area. After working with the cities of Richmond, Concord, Walnut Creek, San Rafael, Novato and many more, we have experienced an average email: open rate of 44% click through rate of 14% conversion rate of 1.7% In addition, a very limited number of individuals have unsubscribed from future email engagement. Our unsubscribe rate is about half a percent (0.05%). Thanks in advance for your consideration! If you would like to learn more about our LI-EV program, please visit https://www.mcecleanenergy.org/ev-drivers Thanks again, Alex -- Alex DiGiorgio Deputy Director, Community Development, MCE 415.464.6031 | ADiGiorgio@mceCleanEnergy.org mceCleanEnergy.org Cleaner energy for our community. Your choice. ¡Ahora usted puede elegir energía más limpia! Join our Facebook group and sign up for our e-newsletter! MCE is committed to protecting customer privacy. Learn more at: https://www. mceCleanEnergy.org/privacy/ ³$3,500 rebates are now available for income qualifying residents to purchase or lease a new or used EV. Learn more about the MCEv Rebate Program and how to apply. ×× MCE ELECTRIC VEHICLE REBATE EV CHARGING (REBATES + RATES) Electric Vehicle Rebates Home / Electric Vehicle Rebates  Search ... Your Energy Choices Rates & Billing Energy Savings Solar & Electric Vehicles Energy Sources Meetings & Events Community News Opt Out #optUP to 100%About Us FAQ Español Page 1 of 9 1/14/2019 Need a Reliable Car That Meets Your Budget? Perks of Driving an Electric Vehicle OTHER ELECTRIC VEHICLE REBATES + DISCOUNTS California drivers keep ~$69/month in their wallets by charging an EV instead of a fueling a gas-powered car. Plus no more oil changes, spark plugs, or emissions checks! Don't Miss Out on Savings Ù Reduce your commute time and tolls with a Clean Air Vehicle sticker that allows you to use the carpool lane. Get There Faster Ʈ EVs have no tailpipe emissions, which means cleaner air and a healthier environment for your community. Breathe Easy Ä Page 2 of 9 1/14/2019 MCE Electric Vehicle $3,500 Rebate Program The MCEv Program is helping to lower the price of new and used electric vehicles (EVs) for low- income qualifying customers with a $3,500 EV rebate. Both purchased and leased EVs are eligible. MCE can also help qualifying customers to combine this rebate with other incentives for a total discount of up to $12,000 for a new EV or $9,000 for a used EV. EVs are zero emissions, which means cleaner air and a healthier environment for your community! EV owners also save on the monthly cost of fuel and maintenance. Eligibility To qualify for MCE’s $3,500 EV rebate, the applicant must belong to a household that receives MCE service and meet at least one of the following household requirements: • be enrolled in California Alternate Rates for Energy (CARE), • be enrolled in Family Electric Rate Assistance (FERA), or • meet the qualifying annual household income shown in the table. Number of People in Household* Maximum Annual Household Income** 1-2 $32,920 3 $41,560 4 $50,200 5 $58,840 6 $67,480 7 $76,120 8 $84,760 9 $93,400 Page 3 of 9 1/14/2019 How to Apply for the MCEv Rebate To find out if you qualify, please complete the EV Rebate Interest Form below and we will get back in touch with you. You can also contact us at ev@mceCleanEnergy.org or (415) 464-6686 to learn more about the program. EV Rebate Interest Form for Income-Qualifying Customers Number of People in Household* Maximum Annual Household Income** 10 $102,040 *Include only yourself and any spouse and/or dependents. **Before taxes based on current income sources. Valid through May 31, 2019. First Name Last Name Name* Zip Code of Residence* Current Vehicle Usage* Own your own vehicle Lease your own vehicle Borrow from friends or family Use rideshares (like Lyft or Uber) Page 4 of 9 1/14/2019 Other Available EV Incentives MCE customers are eligible to receive the following EV rebates and discounts, subject to availability and restrictions: Program New EV Used EV Available for Leases Additional Information Email Cell phone Work phone Home phone Rent a careshare (like GetAround or ZipCar) Don't use a vehicle Preferred Contact* Income Qualifications (Please check all that apply.) * My electric account receives the CARE program discount. My electric account receives the FERA program discount. I meet the household income requirements in the Eligibility section above. I don't know if I qualify. MCE will confirm your eligibility after receiving your Interest Form submission. What questions do you have for MCE about EVs? (optional) Submit Form Page 5 of 9 1/14/2019 Program New EV Used EV Available for Leases Additional Information MCEv Program $3,500 $3,500 yes Rebate provided at time of purchase/lease. Federal Tax Credit $3,000 (estimated) does not apply no Tax credit provided after purchase. Tax credit ranges from $2,500-$7,500 base on tax liability, battery capacity, and vehicle make/model. $3,000 is an estimated amount for low-income customers. Clean Vehicle Assistance Program (CVAP) Grant $5,000 $5,000 no Rebate provided at time of purchase. Maximum household income must be 400% of 2018 Federal Poverty Level. CVAP and CVRP incentives cannot be combined. For customers that qualify for both incentives, CVAP is a better option for purchasing a new or used EV. California Clean Vehicle Rebate $2,500 does not apply yes Rebate provided after purchase. CVAP and CVRP incentives cannot be combined. For Page 6 of 9 1/14/2019 Program New EV Used EV Available for Leases Additional Information Project (CVRP) customers that qualify for both incentives, CVRP is a better option for leasing a new EV. California Clean Vehicle Rebate Project – Low Income Increased Rebate $2,000 does not apply yes Rebate provided after purchase. Maximum household income must be 300% of 2018 Federal Poverty Level. PG&E Clean Fuel Rebate*$500 $500 (if the previous owner(s) did not already take advantage of the Clean Fuel Rebate) yes Rebate provided after purchase. *As an MCE customer you continue to receive PG&E electric delivery, billing, and maintenance services and are eligible to participate in PG&E’s EV rebate programs. Need to Get Rid of An Old Gas Guzzler? Page 7 of 9 1/14/2019 You might qualify for the Bay Area Air Quality Management District’s Vehicle Buyback Program. This program will pay Bay Area residents $1,000 to turn in their operable, registered, 1996 or older vehicle for scrapping. Electric Vehicle FAQ EV Charging and Rebates Visit our EV Charging and Rates page for information about charging station rebates, charger locations, and electricity rates for EV drivers. Are electric vehicles expensive? Are electric vehicles safe? Are electric vehicles really better for the environment? GET IN TOUCH Questions? We have answers! Use the Contact Form, email info@mceCleanEnergy.org, or call us at 1 (888) 632-3674 (Mon - Fri, 7am - 7pm). Receive the latest MCE News. UPCOMING EVENTS Rodeo- West County Winter Job Fair January 23 @ 10:00 am - 1:00 pm Napa-130th Annual Meeting & Awards Luncheon January 25 @ 11:30 am - 1:00 pm Page 8 of 9 1/14/2019 PRIVACY POLICY MCE is committed to protecting your privacy. Learn more here. State Controller's Government Compensation in California Information San Rafael-Forecasting the Future Marin Economic Conference January 29 @ 7:30 am - 10:00 am View All Events Copyright © 2016 | Website designed by MCE & developed by Marketing Machine Page 9 of 9 1/14/2019 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22419 to cancel two (2) Social Service Employment Placement Counselor (X7WB) (represented) position nos. 15838 and 15841 at Salary Plan and Grade 255 1432 ($5,069 - $6,161) and add two (2) Social Worker I (X0VC) (represented) positions at Salary Plan and Grade 255 1434 ($5,079 - $6,173), in the Employment and Human Services Department, Adult and Aging Services. FISCAL IMPACT: Upon approval, this action will have an approximate annual cost increase of $386 with estimated annual pension costs of $134. This cost will be completely offset by revenue from the Whole Person Care (WPC) Pilot Program grant awarded by the California Department of Health Care Services to the Contra Costa County Health Services (CCHS) Department. The positions are funded with 100% Whole Person Care program State revenue. BACKGROUND: In July 2017, the Employment and Human Services Department (EHSD) entered into an Interdepartmental Services Agreement with APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Bao Tran (925) 608-5027 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Jami Napier, Deputy cc: Bao Tran C. 34 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:February 12, 2019 Contra Costa County Subject:Cancel (2) Social Service Employment Placement Counselors and Add (2) Social Worker I in EHSD Whole Person Care Program BACKGROUND: (CONT'D) Health Services to partner in staffing the Whole Person Care CommunityConnect Pilot Program. The overall goal of the program is to increase coordination of health, behavioral health, and social services for Medi-Cal recipients who are at high risk of utilizing high acuity medical services across multiple delivery systems. The program integrates physical health, behavioral health, and social services in a patient-centered manner in order to improve the health and well-being of this vulnerable population. Originally, EHSD requested and was approved to hire six (6) Social Workers and six (6) Social Worker II positions to perform case management services to WPC patients. In the first round of hiring, three (3) staff in the classification of Social Service Employment Placement Counselor (EPC) were hired into three of the Social Worker positions. Since that time, two EPC positions have been vacated. Upon review, the Social Worker position is more greatly needed to meet the needs of WPC. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, EHSD will not have the appropriate classifications staff needed to participate in the Whole Person Care CommunityConnect Pilot Program. CCHS will be forced to explore other alternatives for social service case management and care coordination, potentially risking successful pilot program implementation. AGENDA ATTACHMENTS P300 No. 22419 EHSD MINUTES ATTACHMENTS Signed P300 22419 POSITION ADJUSTMENT REQUEST NO. 22419 DATE 11/2/2018 Department No./ Department Employment and Human Services Budget Unit No. 0503 Org No. 5315 Agency No. A19 Action Requested: Cancel two (2) Social Service Employment Placement Couns elor positions (represented) (X7WB) positions at Salary Plan and Grade 255 2125 ($5,069-$6,161) and add two (2) Social Worker I positions (represented) (X0VC) at Salary Plan and Grade 255 1434 ($5,079-$6,173), in the Employment and Human Services Department. Proposed Effective Date: 12/1/2018 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $386.00 Net County Cost $0.00 Total this FY $193.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT State 100% Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Bao Tran 608-5027 ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Julia Taylor 1/15/19 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 1/16/2019 Cancel two (2) Social Service Employment Placement Counselor (X7WB) position no. 15838 and 15841 (represented) at Salary Plan and Grade 255 1432 ($5,069 - $6,161) and add two (2) Social Worker (X0VC) positions (represented) at Salary Plan and Grade 255 1434 ($5,079 - $6,173), in the Employment and Human Services Department, Adult and Aging Services. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Amanda Monson 1/16/2019 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 02/06/2019 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date 2/6/2019 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year -to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefit s Costs : b. Support Cost s : (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c . financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resource s Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): ADOPT Personnel Adjustment Resolution No. 22405 to add one (1) full time Victim/Witness Assistance Program Specialist (65SA) (represented) at salary plan and grade QV5 119 ($3,992 - $4,853) in the District Attorney's Office. FISCAL IMPACT: 100% State, California Governor's Office of Emergency Services (Cal OES) Human Trafficking Program grant. BACKGROUND: The District Attorney's Office is requesting an additional full time Victim/Witness Assistance Program Specialist position in the Human Trafficking unit. The position will be responsible for advocacy and direct services for victims of human trafficking. Contra Costa County is at the center of a human trafficking passageway bordered by counties that maintain a constant influx of both domestic and international victims. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elizabeth Molera, (925) 957-2205 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Jami Napier, Deputy cc: Beth Molera C. 35 To:Board of Supervisors From:Diana Becton, District Attorney Date:February 12, 2019 Contra Costa County Subject:Add one full time Victim/Witness Asst. Prog Specialist position in the District Attorney's Office BACKGROUND: (CONT'D) Human trafficking occurs without detection as a result of the lack of trained and dedicated human trafficking staff and the cases are very complex and time consuming. As law enforcement increases its effort in this area, the need to provide services grows. This new position will support the efforts of the Contra Costa County District Attorney's Office to prioritize these victims and provide the mandated services that they need. CONSEQUENCE OF NEGATIVE ACTION: The position will not be created or filled resulting in the District Attorney's Office forfeiting the grant funding. AGENDA ATTACHMENTS AIR 36229 P300 22405-Add VWA Prog Spec-2.12.19-HR P-300 No 22405 MINUTES ATTACHMENTS Signed P300 22405 POSITION ADJUSTMENT REQUEST NO. 22405 DATE 12/7/2018 Department No./ Department Dsitrict Attorney Budget Unit No. 0242 Org No. 2855 Agency No. 042 Action Requested: Add one (1) Victim/Witness Assostance Program Specialist position, class code 65SA in the District Attorney's Office Human Trafficking unit Proposed Effective Date: 2/1/2019 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $84,405.00 Net County Cost $0.00 Total this FY $33,886.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Human Trafficking Grant Department mu st initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Phyllis Redmond ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Paul Reyes 1/8/2019 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DA TE 1/23/2019 Add one (1) full time Victim/Witness Assistance Program Specialist (65SA) (represented) at salary plan and grade QV5 119 ($3,992.94 - $4,853.44) in the District Attorney's Office. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Mary Jane De Jesus -Saepharn 1/23/2019 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date 1/23/2019 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year -to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefit s Costs : b. Support Cost s : (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c . financial implications 7. Briefly describe the alternative approaches to delivering the services which you have cons idered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current j ob 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY POSITION ADJUSTMENT REQUEST NO. 22405 DATE 12/7/2018 Department No./ Department Dsitrict Attorney Budget Unit No. 0242 Org No. 2855 Agency No. 042 Action Requested: Add one (1) Victim/Witness Assostance Program Specialist position, class code 65SA in the District Attorney's Office Human Trafficking unit Proposed Effective Date: 2/1/2019 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $84,405.00 Net County Cost $0.00 Total this FY $33,886.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Human Trafficking Grant Department mu st initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Phyllis Redmond ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Paul Reyes 1/8/2019 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DA TE 1/23/2019 Add one (1) full time Victim/Witness Assistance Program Specialist (65SA) (represented) at salary plan and grade QV5 119 ($3,992.94 - $4,853.44) in the District Attorney's Office. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Mary Jane De Jesus -Saepharn 1/23/2019 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 2/6/2019 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Paul Reyes Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date 2/6/2019 No. xxxxxx 1. Project Posit ions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year -to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefit s Costs : b. Support Cost s : (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c . financial implications 7. Briefly describe the alternative approaches to deli vering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): ADOPT Position Adjustment Resolution No.22399 to cancel one (1) Administrative Services Assistant III (APTA) (represented) position no. 16289 at Salary Plan and Grade ZB5 1631 ($6,174 - $7,504), effective April 1, 2019, in the Employment and Human Services Department, Administrative Services Bureau. FISCAL IMPACT: Approval of this action will decrease annual costs by $144,993, including a net annual cost of $7,250. The FY 2018/19 cost decrease is estimated to be $36,249, including a net annual county cost decrease of $1,812. This position is funded 43% Federal, 52% State, and 5% County. A companion item adding Department Fiscal Officer positions went to the Board on December 18, 2018. That action item added personnel costs, which are made cost neutral by this item. BACKGROUND: Employment and Human Services Department (EHSD) has had one Department Fiscal Officer (DFO), responsible for the budget, providing day-to-day fiscal oversight of all programs, and the supervision APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Reni Radeva, (925) 608-5036 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Jami Napier, Deputy cc: Reni Radeva C. 36 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:February 12, 2019 Contra Costa County Subject:Cancel One Administrative Services Assistant III Position in Employment and Human Services, Adminstrative Services Bureau BACKGROUND: (CONT'D) and training of eight (8) Fiscal Analyst. An additional DFO is required to support the needs of the department. On December 18, 2018, the Board approved adding two DFO positions in the Administrative Services Bureau to provide a transition period between two new and one soon to retire DFO staff. One DFO position will be cancelled as of May 1, 2019. This Board Order is to request one ASA III position be cancelled, making the addition of one DFO position cost neutral. In March 2019, one Administrative Services Assistant III position will be vacated when the incumbent retires. The position will be cancelled as of April 1, 2019. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Department will be unable to ensure a smooth transition of responsibilities and develop a more sustainable organizational structure. This in return could hinder the Department's ability to effectively and efficiently conduct its financial functions. AGENDA ATTACHMENTS AIR 36240_P300 22399 ASAIII Cancellation BOS 2.12.19 MINUTES ATTACHMENTS Signed P300 22399 POSITION ADJUSTMENT REQUEST NO. 22399 DATE 12/12/2018 Department No./ Department Employment and Human Services Budget Unit No. 0501 Org No. 5101 Agency No. 19 Action Requested: Cancel one Administrative Services Specialist III (APTA) (represented) position no. 16289 at Salary Plan and Grade ZB5 1631 ($6,174 - $7,504), effecitve April 1, 2019, in the Employment and Human Services Department, Administrative Services Bureau. Proposed Effective Date: 04/01/2019 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost ($144,993.00) Net County Cost ($7,250.00) Total this FY ($36,249.00) N.C.C. this FY ($1,812.00) SOURCE OF FUNDING TO OFFSET ADJUSTMENT N/A Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Julia Taylor 12/12/2018 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 1/16/2019 Cancel one (1) Administrative Services Assistant III (APTA) (represented) position no. 16289 at Salary Plan and Grade ZB5 1631 ($6,174 - $7,504), effective April 1, 2019, in the Employment and Human Services Department, Administrative Services Bureau. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. 4/1/19(Date) Amanda Monson 1/16/19 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date 1/16/2019 No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year -to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefit s Costs : b. Support Cost s : (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c . financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resource s Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22415 to add one (1) Child Support Supervisor (SMNA) (represented) full time position at salary plan and grade ZA5 1546 ($5,675 - $6,898), and cancel one (1) vacant Child Support Assistant Supervisor (JJHJ) (represented) position #3548 in salary plan and grade K65 1483 ($5,332 - $6,481) in the Department of Child Support Services (DCSS). FISCAL IMPACT: This transaction will result in an approximate salary increase of $5,006 annually. The Department of Child Support Services is fully funded by 66% Federal and 34% State grant funds. There is zero cost to the County General Fund. BACKGROUND: The Department of Child Support Services (DCSS) has one vacant Child Support Assistant Supervisor position. The Department restructured teams in March 2018, which caused more Child Support Specialists to be on specialized teams. With this restructuring, another Child Support Supervisor is needed to supervise teams that have both Child Support Assistants and Child Support Specialists on them, which is in the job scope. Therefore, DCSS requests to cancel one (1) Child Support Assistant Supervisor position and add one (1) Child Support Supervisor position to supervise and support DCSS teams. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sarah Bunnell, 925-313-4433 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Jami Napier, Deputy cc: C. 37 To:Board of Supervisors From:Melinda Self, Child Support Services Director Date:February 12, 2019 Contra Costa County Subject:Add One Child Support Supervisor position and Cancel One Child Support Assistant Supervisor position CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the existent Child Support Assistant Supervisor position will be unable to fulfill the specialized knowledge and scope of supervision that is needed in DCSS. AGENDA ATTACHMENTS P300 No. 22415 DCSS MINUTES ATTACHMENTS Signed P300 22415 POSITION ADJUSTMENT REQUEST NO. 22415 DATE 12/13/2018 Department No./ Department Dept of Child Support Services Budget Unit No. 0249 Org No. 1780 Agency No. A40 Action Requested: Delete one (1) Child Spprt Asst Supervisor (JJHJ), pos#3548 and Add one (1) Child Support Svcs Supervisor (SMNA). Proposed Effective Date: 1/1/2019 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: 0 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $5,006.00 Net County Cost $0.00 Total this FY $2,085.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Fully funded by Federal/State grants; zero cost to CGF Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Sarah Bunnell ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Julia Taylor 1/14/19 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 1/23/2019 Add one (1) Child Support Supervisor (SMNA) (represented) full time position in salary plan and grade ZA5 1546 ($5,675.81 - $6,898.98), and cancel one (1) vacant Child Support Assistant Supervisor (JJHJ) (represented) position #3548 in salary plan and grade K65 1483 ($5,332.57 - $6,481.78) in the Department of Child Support Services (DCSS). Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Mary Jane De Jesus -Saepharn 1/23/2019 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 02/06/2019 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date 2/6/2019 No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year -to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefit s Costs : b. Support Cost s : (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c . financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resource s Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22425 to decrease eight (8) position hours from vacant part-time 32/40 hour Clerk - Senior Level (JWXC) position #15692, at salary plan 3RX-1033 ($3,406 - $4,350), to 24/40, and increase by eight (8) position hours vacant part-time 32/40 Clerk - Senior Level (JWXC) position #8535, at salary plan 3RX-1033 (3,406- $4,350), to full-time, in the Health Services Department. (represented) FISCAL IMPACT: There is no fiscal impact as the net FTE change of these positions in the same classification is zero and both positions are vacant funded positions in the Hospital Enterprise Fund I. BACKGROUND: The Health Services Department is requesting to reassign eight (8) hours from vacant Clerk - Senior Level position #15692 currently at 32/40 hours to vacant Clerk - Senior Level (JWXC) position #8535 currently at 32/40 hours. The Department has identified a need for a permanent full time position (position #8535) as the workload in the Ambulatory Care Registration has increased dramatically since the implementation of the Electronic Health System in July 2002. To APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Abigail O'Connor, 925-957-5240 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Jami Napier, Deputy cc: C. 38 To:Board of Supervisors From:Anna Roth, Health Services Date:February 12, 2019 Contra Costa County Subject:Increase hours of one vacant Clerk - Senior Level position and decrease hours of one vacant Clerk - Senior Level position BACKGROUND: (CONT'D) ensure quality assurance and regulatory requirements are met, the full-time position will work closely with the Clerical Supervisor, Registration Manager, Patient Accounting, Financial Counselors, Hospital Management and other staff. This position will be responsible for interviewing patients face-to-face to obtain demographic and financial information that is essential to registering the patient into the billing system, prior to their visit as needed. The position will also be responsible for answering the hospital switchboard, numerous alarms and codes in the Communication Center as needed. The Department has also identified a need for a 24/40 hour position (position #15692) located at the Miller Wellness Center to provide shift coverage for Thursday, Friday, and Saturday services. Currently, there is only coverage for Monday, Tuesday, and Wednesday services. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, there will not be sufficient staff hours in the Registration department, which will impact daily deliverable regulatory requirements when registering patients. AGENDA ATTACHMENTS P300 No. 22425 HSD MINUTES ATTACHMENTS Signed P300 22425 POSITION ADJUSTMENT REQUEST NO. 22425 DATE 01/30/19 Department No./ Department Health Services/Registration Budget Unit No. 0540 Org No. 6570 Agency No. A18 Action Requested: Decrease by eight (8) hours Clerk – Senior Level (JWXC) position #15692 from 32/40 to 24/40 hours and increase by eight (8) hours Clerk – Senior Level (JWXC) position #8535 from 32/40 to 40/40 hours in the Health Services Department. Proposed Effective Date: 02/13/2019 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $0.00 Net County Cost $0.00 Total this FY $0.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Cost neutral (100% Enterprise Fund I) Department must initiate necessary adjustment and submit to CAO. Use additional sheet for furth er explanations or comments. Abigail O'Connor ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 2/6/2019 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date 2/6/2019 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year -to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefit s Costs : b. Support Cost s : (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c . financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resource s Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22403 to, Retitle the classification of Veterans Service Branch Office Manager (96TA) (represented) to Veterans Service Manager (96TA) (represented); Reallocate on the salary schedule from salary plan and grade ZA5 1516 (5,509-$6,697) to salary plan and grade ZA5 1003 ($6,177-$7,508); Establish the classification of Veterans Service Representative II (96VA) (represented) at salary plan and grade ZB5 1002 ($5,236 - $6,364); and Retitle Veterans Service Representative (96WA) (represented) to Veterans Service Representative I (96WA) in the Veterans Service Office. FISCAL IMPACT: The annual cost increase of retitling the Veterans Service Branch Manager to the new classification of Veterans Service Manager is $9,097, with a pension cost increase of $2,547. The annual cost increase for adding a Veterans Service Representative (VSR) II classification is estimated at $32,480. Pension costs will increase by $2,599 for each VSR I that becomes a VSR II. These personnel cost increases will be funded by County General Fund. BACKGROUND: Veterans Service Representatives (VSRs) play a vital role in counseling, advising, and assisting veterans in the preparation and presentation of claims and appeals. The levels to which a VSR executes this work APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Nathan Johnson, (925) 313-1481 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Jami Napier, Deputy cc: Sylvia Wang C. 39 To:Board of Supervisors From:David Twa, County Administrator Date:February 12, 2019 Contra Costa County Subject:Retitle, Reallocate, and Establish Various Classifications in the Veterans Service Department BACKGROUND: (CONT'D) > varies. By establishing the Veterans Service Representative II class level and by retitling the existing Veterans Service Representative class to a "I" level, we are establishing and developing a flexibly-staffed career path and progression within the series. VSR IIs will have a higher level of authority, such as having access to VA systems and operating independently at the veterans’ outstations. The current title of Veterans Service Branch Office Manager does not reflect the true nature of the classification. For one, there are three branch offices under the class management responsibilities, so the title often confuses veterans about the Veterans Office's organizational structure. The retitling of the Veterans Service Branch Office Manager to Veterans Service Manager and the revision of the management/supervisory responsibilities accurately reflect the organizational structure and current duties and responsibilities. CONSEQUENCE OF NEGATIVE ACTION: By not approving these classification changes, employees in Veteran Services will not have titles and job duties that accurately reflect the high level of work needed and being performed. Retention can become an issue and the Department will not operate at maximum effectiveness, within fiscal means. AGENDA ATTACHMENTS P300 No. 22403 P300 No. 22403 -Attachment HR Dept. Recommendations MINUTES ATTACHMENTS Signed P300 22403 POSITION ADJUSTMENT REQUEST NO. 22403 DATE 1/21/2018 Department No./ Department Veterans Services Department Budget Unit No. 0579 Org No. 0579 Agency No. 095 Action Requested: RETITLE Veterans Service Branch Office Manager (96TA)(represented) to Veterans Service Manager (96TA)(represented);REALLOCATE on the salary schedule from salary planZA5 1516 (5,509 -$6,697) to salary planZA5 1003 ($6,177-$7,508); ES TABLISH the classVeterans Service Representative II (96VA)(represented) at salary plan ZB5 1002 ($5,236-$6,364) Retitle Vet Serv Rep (96WA)(Rep) to Veterans Service Representative I. Proposed Effective Date: 7/1/2019 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: Estimated total cost adjustment (salary / benefits / one time): Total annual cost $41,577.00 Net County Cost $32,016.00 Total this FY N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Susan H. Ferguson ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Julia Taylor 1/11/19 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 2/1/2019 See attachment. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. 7/1/2019(Date) Eva V. Barrios 2/1/2019 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date 2/4/2019 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year -to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefit s Costs : b. Support Cost s : (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms o f: a. potential future costs d. political implications b. legal implications e. organizational implications c . financial implications 7. Briefly describe the alternative approaches to delivering the services which you have consid ered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY Submitted by Eva V. Barrie s ATTACHMENT Agenda Item Request No. 36460 – VETERANS SERVICE DEPARTMENT Position Adjustment Request No.22403 Board Agenda Date: February 12, 2019 HUMAN RESOURCES DEPARTMENT RECOMMENDATION S ADOPT Position Adjustment Resolution No. 22403 to, RETITLE the classification of Veterans Service Branch Office Manager (96TA) (represented) to Veterans Service Manager (96TA) (represented); REALLOCATE on the salary schedule from salary plan ZA5 1516 (5,509 -$6,697) to salary plan ZA5 1003 ($6,177-$7,508); ESTABLISH the classification Veterans Service Representative II (96VA) (represented) at salary plan ZB5 1002 ($5,236- $6,364); RETITLE Veterans Service Representative (96WA) (represented) to Veterans Service Representative I (96WA) in the Veterans Service Department. RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22408 to add one (1) Administrative Services Assistant II (APVA) (represented) position at salary plan and grade ZB5 1475 ($5,290-$6,430) in the Probation Department. FISCAL IMPACT: Upon approval, this personnel action will have an annual cost savings of approximately $3,046. BACKGROUND: As part of the FY 18-19 budget, the Probation Department was allocated funds for a Data Analyst position to help assess the effectiveness of the Probation Department's programming. However, the department did not add a position at that time. After discussions with the Human Resources Department, it was determined that an Administrative Services Assistant II position will better meet the needs of the department. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Probation Department will not have the proper position to provide the necessary analysis. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Danielle Fokkema, (925) 313-4195 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Jami Napier, Deputy cc: Danielle Fokkema C. 40 To:Board of Supervisors From:Todd Billeci, County Probation Officer Date:February 12, 2019 Contra Costa County Subject:P300 to add one Administrative Services Assistant II (APVA) AGENDA ATTACHMENTS P300 No. 22408 MINUTES ATTACHMENTS Signed P300 22408 POSITION ADJUSTMENT REQUEST NO. 22408 DATE 1/9/2019 Department No./ Department Probation Budget Unit No. 0308 Org No. 3000 Agency No. 30 Action Requested: ADOPT Position Adjustment Resolution No. 22408 to add one (1) Administrative Services Assistant II (APVA) (represented) position in the Probation Department. Proposed Effective Date: 1/23/2019 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: Estimated total cost adjustment (salary / benefi ts / one time): Total annual cost ($3,046.00) Net County Cost ($3,046.00) Total this FY ($1,269.00) N.C.C. this FY ($1,269.00) SOURCE OF FUNDING TO OFFSET ADJUSTMENT Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Danielle Fokkema ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Paul Reyes 1/9/2019 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 1/14/2019 Add one Administrative Services Assistant II (APVA) position in the Probation Department. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary sched ule. Effective: Day following Board Action. (Date) Tanya Williams 1/14/2019 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 2/7/2019 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Timothy M. Ewell Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust clas s(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date 2/7/2019 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year -to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefit s Costs : b. Support Cost s : (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling t he project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c . financial implications 7. Briefly describe the alternative approaches to delivering t he services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22418 to reassign four (4) positions no. 4435, 13136, 13132, and 4005, and incumbents (represented) from Department 0503 (Aging and Adult Services Bureau) Org 5330, to Department 0501 (Administrative Services Bureau) Org 5101 in the Employment and Human Services Department effective March 1, 2019. FISCAL IMPACT: Upon approval, this action will have a salary and benefit cost shift from the Aging and Adult Services Bureau (0503) to the Administrative Services Bureau (0501). Appropriation Adjustment No 5040, submitted to the Board of Supervisors February 12, 2019, moves these expenses to the correct dept/org. The Department has journaled expenses for these four positions to 0501, starting July 1, 2018. This P300 and complimentary Appropriation Adjustment will eliminate the need for future journals. Moving (1) Clerk Senior Level (4435), (1) Volunteer Emergency Services Program Specialist (13136), (1) Volunteer Emergency Services Program Specialist (13132), and (1) Volunteer Program Coordinator (4005) positions in the Aging and Adult Services will not impact the budget. Costs will remind the same APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Bao Tran (925) 608-5027 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Jami Napier, Deputy cc: Bao Tran C. 41 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:February 12, 2019 Contra Costa County Subject:Reassign (4) positions from Aging and Adult Services to Administrative Services in EHSD FISCAL IMPACT: (CONT'D) at $439,148. These positions are claimed as overhead and funded with a combined average of 17% open-ended federal revenue, 52% capped state allocation and capped 2011 Realignment revenues, 26% state capped Medi-Cal allocation and open-ended Title XIX Health-Related revenues, and 5% county General funds. No revenue adjustments are needed. BACKGROUND: Volunteer Emergency Services (VES) staff carry out department wide support for clients (across numerous bureaus) including coordinating donations and resources for clients and administering grant funds. These functions of resource development and grant activities are centralized to support the entire Department in the Policy & Planning Unit under the Office of the Director. The shift is aligned with greater organizational efficiency and leveraging skills and talents. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the County will not be able to maximize efficiency in administering the Administrative Services Bureau, Policy & Planning Division. AGENDA ATTACHMENTS P300 No. 22418 EHSD MINUTES ATTACHMENTS Signed P300 22418 POSITION ADJUSTMENT REQUEST NO. 22418 DATE 1/9/2019 Department No./ Department Employment and Human Services Budget Unit No. 0503 Org No. 5330 Agency No. A19 Action Requested: Reassign four positions and incumbents (Position #4435, 13136, 13132, 4005) (represented) from Department 0503 (Aging and Adult Services Bureau) Org 5330, to Department 0501 (Administrative Services Bureau) Org 5101 Proposed Effective Date: 1/1/2019 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $0.00 Net County Cost $0.00 Total this FY $0.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Bao Tran 608-5027 ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Julia Taylor 1/15/2019 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 1/16/2019 Reassign four positions and incumbents (represented) from Department 0503 (Aging and Adul t Services Bureau) Org 5330, to Department 0501 (Administrative Services Bureau) Org 5101 in the Employment and Human Services Department effective March 1, 2019. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. 3/1/201 9(Date) Amanda Monson 1/16/2019 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 02/06/2019 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date 2/6/2019 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year -to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefit s Costs : b. Support Cost s : (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c . financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resource s Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22426 to add the following represented positions: -Two (2) full-time Clerk-Senior Level (JWXC) positions at salary plan and grade level 3RX-1033 ($3,406-$4,350); -One (1) full-time Health Services Planner-Evaluator Level-A (VCXC) position at salary plan and grade level ZB2-1099 ($3,756-$5,440); -One (1) full-time Public Health Program Specialist I (VBSD) position at salary plan and grade level ZA5-1602 ($5,999-$7,292); -One (1) full-time Administrative Services Assistant III (APTA) position at salary plan and grade level ZB5-1631 ($6,174-$7,504); -One (1) full-time Public Health Nurse (VVXA) position at salary plan and grade level LT2-1832 ($9,431-$11,778); and cancel the following vacant positions: -Four (4) full-time Substance Abuse Counselor Trainee (VHWE) positions #16938,16939,16940,16941 at salary plan and grade level TC5-0903 ($5,090-$6,187); -One (1) full-Time Substance Abuse Program Supervisor (VHHB) position #16846 at salary plan and grade level ZA5-1682 ($6,493-$7,893); -Two (2) full-Time Mental Health Community Support Worker I (VQWE) position APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sabrina Pearson, (925) 957-5240 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Jami Napier, Deputy cc: C. 42 To:Board of Supervisors From:Anna Roth, Health Services Date:February 12, 2019 Contra Costa County Subject:Add and Cancel Varied Permanent Postions in Health Services Department RECOMMENDATION(S): (CONT'D) #16914,16915 at salary plan and grade level TC5-0875 ($2,290-$3,550); -One (1) full-Time Registered Nurse (VWXG) position #16901 at salary plan and grade level L32-1880 ($8,982-$11,217) in the Health Services Department. FISCAL IMPACT: Upon approval, this action has an annual cost savings of $163,436 with $40,295 pension costs already included. (100% Whole Person Care Grant) BACKGROUND: The Health Services Department recently made changes within its Whole Person Care/Community Connect program. The Sobering Center project was decommissioned and the funds were re-allocated to other projects within the program. Whole Person Care (WPC) is a pilot program within Medi-Cal 2020, California's section 1115 Medicaid Waiver. WPC is designed to improve the health of high-risk, high-utilizing patients through the coordinated delivery of physical health, behavioral health, housing support, food stability, and other critical community services. Community Connect enhanced and coordinated case management model provides social services including assistance with accessing public benefits (SNAP,SI, GA) and integrated care coordination. Social resources are provided to patients in addition to transportation, and money management services. The Department is requesting to cancel four (4) Substance Abuse Counselor Trainee positions, one (1) Substance Abuse Program supervisor position, two (2) Mental Health Community Support Worker positions, and one (1) Registered Nurse position, and to add two (2) Clerk-Senior Level positions, one (1) Health Planner-Evaluator Level A position, one (1) Pubic Health Program Specialist 1 position, one (1) Administrative Services Assistant III position, and one (1) Public Health Nurse position to increase the case management staff to provide services to the clients within the Community Connect programs. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Whole Person Care/Communityconnect Program will not have adequate case management staff to provide services to its clients. AGENDA ATTACHMENTS P300 No. 22426 HSD MINUTES ATTACHMENTS Signed P300 22426 POSITION ADJUSTMENT REQUEST NO. 22426 DATE 1/16/2019 Department No./ Department Health Services Budget Unit No. 0450 Org No. 5754 Agency No. A18 Action Requested: Add the following full-time permanent positions: two (2) Clerk-Senior Level (JW XC), one (1) Health Services Planner-Evaluator Level-A (VCXC), one (1) Public Health Program Spec ialist I (VBSD), one (1) Administrative Services Assistant III (APTA), and one (1) Public Health Nurse (VVXA), and cancel t he following vacant positions: four (4) Substance Abuse Counselor Trainee (VHW E) (#16938,16939,16940,16941), one (1) Subs tance Abuse Program Supervisor (VHHB) (#16846), t wo (2) Mental Health Community Support Worker I (VQWE) (#16914 & 16915), and one (1) Registered Nurse (VWXG) (#16901) positions in the Health Services Department . Proposed Effective Date: 2/13/2019 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost ($163,436) Net County Cost $0 Total this FY ($54,478) N.C.C. this FY $0 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Cost s avings to Whole Person Care Grant Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Sabrina Pearson ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 2/6/2019 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year -to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefit s Costs : b. Support Cost s : (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c . financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resource s Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22414 to increase the hours of one (1) Board of Supervisors Assistant-Specialist (J994)(unrepresented) position (#14748) from part-time (16/40) to part time (20/40) and decrease the hours of one (1) Board of Supervisors Assistant-General Secretary (J993)(unrepresented) position (#2477) from part-time (24/40) to part-time (20/40) in the District II Supervisor's Office. FISCAL IMPACT: Upon approval, this action has no impact on authorized FTE and increases the annual costs to the District by the estimated cost of the County's healthcare subsidy ($15,800) and wages ($2,500). BACKGROUND: The requested action increases the hours of one vacant position by four (4) hours per week and offsets that increase by reducing the hours of another vacant position by four (4). The change to the District Office's hourly positions will maintain alignment with other district office FTEs. The increased cost is due to both of the positions being eligible for a healthcare premium subsidy. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the District will have insufficient specialist hours available for staffing. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Jami Napier, Deputy cc: Gayle Israel, Chief of Staff District II C. 43 To:Board of Supervisors From:David Twa, County Administrator Date:February 12, 2019 Contra Costa County Subject:P300 No. 22414 to Increase the Position Hours of one BOS Assistant Specialist and Decrease the Positions Hours of the General Secretary AGENDA ATTACHMENTS P300 No. 22414 MINUTES ATTACHMENTS Signed P300 22414 POSITION ADJUSTMENT REQUEST NO. 22414 DATE 1/14/2019 Department No./ Department Board of Supervisors/District II Budget Unit No. 0001 Org No. 1102 Agency No. 01 Action Requested: INCREASE the hours of one (1) Board of Supervisors Assistant -Specialist (J994)(unrepresented) position (#14748) from part -time (16/40) to part time (20/40) and decrease the hours of one (1) Board of Supervisors Assistant - General Secretary (J993)(unrepresented) pos ition (#2477) from part -time (24/40) to part -time (20/40) in the District II Supervisor's Office. Proposed Effective Date: 1/1/2019 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: Estimated total cost adjustment (salary / benefits / one time): Total annual cost $18,400.00 Net County Cost $18,400.00 Total this FY $6,200.00 N.C.C. this FY $6,200.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% General Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Lisa Driscoll ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Lisa Driscoll 1/14/2019 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 1/9/2019 INCREASE the hours of one (1) Board of Supe rvisors Assistant -Specialist (J994)(unrepresented) position (#14748) from part - time (16/40) to part time (20/40) and decrease the hours of one (1) Board of Supervisors Assistant -General Secretary (J993)(unrepresented) position (#2477) from part -time (24/40) to part-time (20/40) in the District II Supervisor's Office. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. 1/1/2019(Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 1/14/2019 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Huma n Resources Lisa Driscoll Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date 1/14/2019 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year -to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefit s Costs : b. Support Cost s : (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c . financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resource s Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): ADOPT Position Adjustment Resolution No.22427 to add one full time Nutrition Assistant (1K7B) position at salary plan and grade level TC5-1086 ($3,599-$4,375) and cancel one vacant part-time (30/40) Public Health Nutritionist position #13027 (V9WB) at salary plan and grade level TC5-1430 ($5,059-$6,150) in Health Services Department. (Represented) FISCAL IMPACT: Upon approval, this request has an annual savings of approximately $4,401 which includes pension costs of $1,085. The cost savings will reflect in the State WIC program funds. BACKGROUND: The Health Services Department is requesting to add one full-time Nutrition Assistant position and cancel one vacant part-time Public Health Nutritionist position (#13027) as part of restructuring efforts to better serve the current needs in the Public Health Division. The new position is allocated to the Women, Infant, and Child program (WIC) within the Family, Maternal and Child Health Program. This nutrition program helps pregnant women, new mothers and young children to eat well, learn about nutrition and stay healthy. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sabrina Pearson, (925) 957-5240 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Jami Napier, Deputy cc: C. 44 To:Board of Supervisors From:Anna Roth, Health Services Date:February 12, 2019 Contra Costa County Subject:Add one Nutrition Assistant position and cancel one Public Health Nutritionist position in the Health Services Department BACKGROUND: (CONT'D) The primary duties of the new position includes applicant screening and participant eligibility determination accoording to WIC policies; assessing and education WIC participants; checking in WIC participants and preparing their documents; reviewing and documenting paritcipants immunization status, blood work and offering referrrals, if necessary; answering phones and performing callbacks to reschedule missed appointments; assisting participants in completing health, nutrition and other forms required by WIC; initiating appropriate refferals to other County and community resources; performing WIC outreach and acting as a local agency liaison. These duties are more aligned with the nutrition program nees of the Public Health Division. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the WIC Program will not have the appropriate level of staffing which negatively impacts patient services. AGENDA ATTACHMENTS P300 No. 22427 HSD MINUTES ATTACHMENTS Signed P300 22427 POSITION ADJUSTMENT REQUEST NO. 22427 DATE 1/22/2019 Department No./ Department Health Services Budget Unit No. 0450 Org No. 5828 Agency No. A18 Action Requested: Add one Nutrition Assistant (1K7B) position and cancel one vacant Public Health Nutritionist position (V9WB ) position #13027 in the Health Services Department . Proposed Effective Date: 2/13/2019_ Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated wit h request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost ($4,401) Net County Cost Total this FY ($1,100) N.C.C. this FY SOURCE OF FUNDING TO OFFSET ADJUSTMENT Cost s avings to State WIC Fund Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Sabrina Pearson ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary sc hedule. Effective: Day following Board Action. (Dat e) ___________________________________ ________________ (for) Director of Human Resourc es Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 2/6/2019 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year -to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefit s Costs : b. Support Cost s : (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c . financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resource s Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22422 to add one (1) part-time (32/40) Secretary-Journey Level (J3TF) (represented) position at Salary Plan and Grade 3R2 1018 ($3,467 -$4,779) and cancel one (1) part-time (20/40) Administrative Analyst (APWA) (represented) position number 10501 at Salary plan and grade ZB5 1277 ($4,349 - $5,286) in the County Administrator's Office, Contra Costa Television Division. FISCAL IMPACT: Upon approval, this action will result in an annual cost savings of $12,018. (100% Cable TV Franchise Fees) BACKGROUND: The Administrative Analyst position has recently become vacant and, after a review of operational needs it was determined that the classification of Secretary-Journey Level would better fit the organization going forward. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Susan Shiu (925) 313-1183 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Jami Napier, Deputy cc: Laura Strobel C. 45 To:Board of Supervisors From:David Twa, County Administrator Date:February 12, 2019 Contra Costa County Subject:Add one Secretary - Journey Level 32/40 position and cancel one Administrative Analyst 50/50 position CONSEQUENCE OF NEGATIVE ACTION: Operational needs of the department will not be met, high level administrative support will not be available to the Director and Operations Director for CCTV. AGENDA ATTACHMENTS P300 #22422 MINUTES ATTACHMENTS Signed P300 22422 POSITION ADJUSTMENT REQUEST NO. 22422 DATE 1/25/2019 Department No./ Department County Administrator - CCTV Budget Unit No. 0003 Org No. 1225 Agency No. 03 Action Requested: ADD one (1) part -time Secretary -Journey Level (J3TF) (represented) position at Salary Plan and Grade 3R2 1018 ($3,467 -$4,779) and CANCEL one (1) part -time Administrative Analyst (APWA) (represented) position number 10501 at Salary plan and grade ZB5 1277 ($4,349 - $5,286) Proposed Effective Date: 2/12/2019 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: Estimated total cost adjustment (salary / benefits / one time): Total annual cost ($12,018.00) Net County Cost $0.00 Total this FY ($5,007.00) N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFS ET ADJUSTMENT Cost Savings Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. L.Strobel ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT L.Strobel 1/25/2019 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 1/28/2019 ADOPT Position Adjustment Resolution No. 22422 to add one (1) part -time (32/40) Secretary -Journey Level (J3TF) (represented) position at Salary Plan and Grade 3R2 1018 ($3,467 -$4,779) and cancel one (1) part -time (20/40) Administrative Analyst (APWA) (represented) position number 10501 at Salary plan and grade ZB5 1277 ($4,349 - $5,286) in the County Administrator's Office, Contra Costa Television Division. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Marta Goc 1/28/2019 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date 1/28/2019 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year -to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefit s Costs : b. Support Cost s : (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c . financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why t hese alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): ADOPT Resolution No. 2019/51 to grant an exemption to Contra Costa County Salary Regulations Section 4.1, and adjust the salary step of the incumbent in the classification of Senior Deputy District Attorney - Exempt (2KD1), position number 3524, from step four to step five of salary range B8E 2376 ($13,615.54 - $16,549.78) effective at date of promotion January 1, 2019. FISCAL IMPACT: Approximately $12,300 in increased salary and benefit costs, of which $3,700 is attributable to employer pension costs. BACKGROUND: On January 1, 2019, the incumbent was promoted to a position in the classification of Senior Deputy District Attorney and the department made the recommendation to the County Administrator’s Office to approve and recommend to the Board of Supervisors' approval to grant an exemption to the County's Salary Regulations to allow the incumbent to be placed at step five of the classification's salary range. CONSEQUENCE OF NEGATIVE ACTION: If the recommended action is not approved, the Department will not be able to appropriately compensate the incumbent. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Paul Reyes (925) 335-1096 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Jami Napier, Deputy cc: Diana Becton, District Attorney C. 46 To:Board of Supervisors From:Dianne Dinsmore, Human Resources Director Date:February 12, 2019 Contra Costa County Subject:Resolution No. 2019/51 Authorizing an Upward Salary Step Adjustment AGENDA ATTACHMENTS Resolution 2019/51 MINUTES ATTACHMENTS Signed Resolution No. 2019/51 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 02/12/2019 by the following vote: AYE:5 John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2019/51 In The Matter Of: Adjusting the Salary Step of an Incumbent in the Classification of Senior Deputy District Attorney - Exempt (2KD1). WHEREAS, Section 4.1 (Salary-On Promotion) of the Contra Costa County Salary Regulations states, "Any employee who is appointed to a position of a class allocated to a higher salary range than the class he previously occupied, shall receive the salary in the new salary range, which is next higher than the rate he was receiving before promotion. In the event this increase is less than five (5) percent, the employee’s salary shall be adjusted to the step in the new range which is five (5) percent greater than the next higher step, if the new range permits such adjustment"; and WHEREAS, the incumbent in the Senior Deputy District Attorney - Exempt (2KD1) position #3524 was promoted to that position on January 1, 2019 and placed at step four according to the salary regulations rule on promotion; and WHEREAS, the Contra Costa County District Attorney has requested the incumbent be placed at step five of the Senior Deputy District Attorney - Exempt (2KD1) salary range; and WHEREAS, the County Administrator's Office approves of this specific request to grant an exemption to the Salary-On Promotion regulation for the recently appointed incumbent of the Senior Deputy District Attorney - Exempt (2KD1) position. NOW, THEREFOR, BE IT RESOLVED that the Board of Supervisors does hereby grant an exemption to Section 4.1 (Salary-On Promotion) of the Salary Regulations, so that the incumbent employee #66634 (position #3524) shall be moved from step four to step five of the salary range for the Senior Deputy District Attorney - Exempt (2KD1) classification, effective January 1, 2019. Contact: Paul Reyes (925) 335-1096 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Jami Napier, Deputy cc: Diana Becton, District Attorney RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a lease amendment with Autumn Wood 1, LP, Pinewood Condominiums, LP and Vaca Villa Apartments, LP for 1,923 square feet of office space for Supervisor Karen Mitchoff and staff. The term of this lease is 4 years with one four-year renewal term. The annual rental payment for the first year is $55,200 with annual increases thereafter, under the terms and conditions set forth in the lease amendment. AUTHORIZE the Public Works Director, or designee, to execute any renewal options under the terms and conditions set forth in the lease. FISCAL IMPACT: 100% Board of Supervisors District IV – General Fund. The Lease costs were anticipated and budgeted in the Supervisor’s approved FY 2019/20 budget. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Charlotte Nelson, 925-957-2458 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 47 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:February 12, 2019 Contra Costa County Subject:APPROVE and AUTHORIZE a lease amendment for office space located at 2151 Salvio Street, Ste. R in Concord. BACKGROUND: On October 3, 2006, the Board of Supervisors approved a Lease between the County and Salvio Pacheco Square, LLC for occupancy by the County’s District IV Supervisor. The lease was amended by a first amendment dated December 14, 2010, which extended the lease term through January 31, 2015. On January 20, 2015 a second amendment was approved by the Board of Supervisors, which extended the lease term through January 31, 2019. This third amendment provides for the County’s continued occupancy of the premises through January 31, 2023 by the District IV Supervisor and staff. CONSEQUENCE OF NEGATIVE ACTION: If this third lease amendment is not approved, the District IV Supervisor’s office will be in hold-over and they will have to relocate to another location at a substantial higher cost. ATTACHMENTS Third Amendment to Lease RECOMMENDATION(S): APPROVE and AUTHORIZE the Agricultural Commissioner, or designee, to execute a Memorandum of Understanding 18-sd07 Seed Subvention Fiscal Year 2018/19 with the California Department of Food and Agriculture, for an amount not to exceed $100 to enforce California seed marketing and labeling law requirements, for the period July 1, 2018 through June 30, 2019. FISCAL IMPACT: This MOU will pay the Contra Costa County Agriculture/Weights & Measures Department $100 for services. There is no cost share requirement and the revenue has been anticipated in the departmental FY 18/19 budget. There is no county match of funds required nor grant money involved. BACKGROUND: The goal of seed law enforcement (Section 52288, California Food and Agriculture Code) is to protect seed consumers, including vegetable and field crop growers, as well as urban landscapers. Poor quality seeds can cost farmers and home gardeners considerable amounts of time, money and resources, by way of reduced yields, poor crop quality, contamination by weeds or other unwanted species. By enforcing the California Seed Law regarding marketing and labeling, the Department is able to ensure that consumers receive the desired product and that there is a supportive legal action for those who are wronged. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: 608-6600 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 48 To:Board of Supervisors From:Matt Slattengren Date:February 12, 2019 Contra Costa County Subject:MOU Seed Subvention 18-sd07 CONSEQUENCE OF NEGATIVE ACTION: A negative action would mean loss of revenue to the Department for a mandated program. RECOMMENDATION(S): APPROVE and AUTHORIZE the Agricultural Commissioner, or designee, to execute an agreement containing modified indemnification language with East Bay Regional Park District (EBRPD) for Noxious Weed Services in an amount not to exceed $40,000, for the period January 1, 2019 through December 31, 2020. FISCAL IMPACT: Approval of this agreement will reimburse the Agricultural Department (Department) in an amount not to exceed $40,000 for noxious weed services in various East Bay Regional Parks. There is no County match requirement. BACKGROUND: The Department shall supply products to spray noxious weeds that have been approved by EBRPD's Integrated Pest Management department. Products will be sprayed using backpack sprayers, all-terrain vehicles and/or boom truck sprayers at East Bay Regional Parks within the jurisdiction and operation of the Department. The noxious weed control services are limited to those locations where noxious weeds have been located, identified and pose a public, economic, environmental or recreational nuisance. Noxious weed control services will be performed within APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: 608-6600 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 49 To:Board of Supervisors From:Matt Slattengren Date:February 12, 2019 Contra Costa County Subject:EBRPD Noxious Weed Agreement 2019-2020 BACKGROUND: (CONT'D) normal business hours.The Department will use ensure pesticide usage is in compliance with all Federal and State laws and regulations governing pesticides. This agreement has a modified, mututal indemnification provision. Services will be provided at District parks and associated land bank areas for the period January 1, 2019 through December 31, 2020. This amount has been anticipated in the Department's FY 18/19 budget and will be budgeted for in 19/20. CONSEQUENCE OF NEGATIVE ACTION: A negative approval would cause a loss of revenue to the Department and the possible spread of noxious and invasive weeds in East Bay Regional Parks and Contra Costa County. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Amendment Agreement #29-814-1 with the City of Concord, to amend Grant Agreement #29-814, to increase the amount payable to the County by $67,284 from $61,230 to a new amount of $128,514 and to extend the termination date from June 30, 2018 to June 30, 2019 for the Coordinated Outreach, Referral and Engagement (CORE) Program to provide homeless outreach services to residents in Concord and Walnut Creek. FISCAL IMPACT: Approval of this amendment agreement will allow the County to receive an additional amount not to exceed $67,284 from the City of Concord. No additional County funds required. BACKGROUND: The CORE Program services locate and engage homeless clients throughout Contra Costa County. CORE teams serve as an entry point into the County’s coordinated entry system for unsheltered persons and work to locate, engage, stabilize and house chronically homeless APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lavonna Martin, 925-608-6701 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 50 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Amendment Agreement #29-814-1 with the City of Concord BACKGROUND: (CONT'D) individuals and families. On September 12, 2018, the Board of Supervisors approved Agreement #29-814 to receive funds from the City of Concord for the provision of the CORE Program, for the period from August 1, 2017 through June 30, 2018. This Agreement included agreeing to indemnify and hold harmless the Contractor for claims arising out of County’s performance under this Contract. Approval of Agreement #29-814-1 will allow County to receive funds for homeless outreach services through June 30, 2019. CONSEQUENCE OF NEGATIVE ACTION: If this agreement is not approved, County will not receive funding and without such funding, the CORE program may have to operate at a reduced capacity RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to apply for and accept a grant in the amount of $463,800 from the California Workforce Development Board and Employment Development Department for support and participation in the Workforce Innovation and Opportunity Act Regional Plan implementation, for the period April 1, 2019 through September 30, 2020. FISCAL IMPACT: County to receive federal Workforce Innovation and Opportunity Act (WIOA) funding an amount not to exceed $463,800 from the California Workforce Development Board and Employment Development Department grant. No County match is required. BACKGROUND: WIOA funding aligns the Bay Area regional local Workforce Board of Contra Costa County, Alameda County, City of Oakland, and City of Richmond as it relates to workforce systems, practices, and strategies. There are three main objections and goals that create common operation practices, strategic service alignment, and enhanced data tracking. To accomplish these goals, as the lead in the Workforce Development Board of the East Bay Regional APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres, 608-4960 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 51 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:February 12, 2019 Contra Costa County Subject:California Workforce Development Board and Employment Development Department Grant Funding BACKGROUND: (CONT'D) Planning Unit, the Workforce Development Board of Contra Costa will: 1) Continue progression and refinement of the regional strategic advisory body for industry sector partnerships; and 2) Continue advancement of training programs in the priority industry sectors of Healthcare and Advanced Manufacturing; and 3) Work toward long term sustainability of regional efforts and priority industry sector training program. The total grant amount of $463,800 is designated to two areas of service: Regional Plan Implementation ($300,000) and Regional Organizer/Training Coordinator and training costs ($163,800). CONSEQUENCE OF NEGATIVE ACTION: Without funding, the Workforce Development Board of Contra Costa could not participate fully in the regional planning process and implementation of a plan to align regional local workforce boards. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County, Grant Agreement #29-819 (State #18-HEAP-00031) with the California Business, Consumer Services and Housing Agency (BCSH) in an amount payable to County not to exceed $7,196,771 for the Contra Costa County Continuum of Care (CoC) to expand and improve the homeless crisis response system for unsheltered individuals and families for the period from January 9, 2019 through October 31, 2021. FISCAL IMPACT: Approval of this agreement will result in an amount not to exceed $7,196,771 of funding from the BCSH for the CoC Program. No County match is required. BACKGROUND: HEAP funding is intended to support CoCs and large cities in addressing the state’s homelessness crisis. Contra Costa CoC is eligible to receive $7,196,771 based on its 2017 point-in-time count total homeless population and its 2017 share of the overall state’s APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lavonna Martin, 925-608-6701 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 52 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Agreement #29-819 with California Business, Consumer Services and Housing BACKGROUND: (CONT'D) homeless population. Five percent of HEAP funding is allocated by state statute to address youth experiencing or at-risk of experiencing homelessness. Five percent of funds will also be utilized for administrative costs. This funding will allow County to expand homelessness services across the County and implement interventions that build on the best-practices and current CoC efforts. Approval of Grant Agreement #29-819 will allow County to receive funding for the CoC Program in Contra Costa County through October 31, 2021. CONSEQUENCE OF NEGATIVE ACTION: If this application is not approved, County will not be able to better assist its homeless population with emergency homeless crisis response for unsheltered individuals and families. RECOMMENDATION(S): APPROVE and AUTHORIZE the Agricultural Commissioner, or designee, to execute an agreement with the California Department of Food and Agriculture (CDFA) in an amount not to exceed $9,431 for reimbursement of services for the Bee Safe Program for the period November 15, 2018 through June 30, 2019. FISCAL IMPACT: Approval of this agreement will provide reimbursement to the Department in an amount not to exceed $9,431. There is no county match of funds, or grant money involved. BACKGROUND: Existing state law recognizes the importance of managed honeybees. Per the California Food and Agricultural Code (FAC), "a healthy and vibrant apiary industry is important to the economy and welfare of the people of the State California." (FAC Division 13, Chapter 1, Article 1, Section 29000). The health of managed honeybees gained national attention in 2006 following an unsustainable, 50% overwinter loss rate of commercial honey bees. Continued honeybee losses can jeopardize not only commercial bee keepers, but the numerous crops that benefit from, or in the case of almonds, entirely depend on the honeybee. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: 608-6600 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 53 To:Board of Supervisors From:Matt Slattengren Date:February 12, 2019 Contra Costa County Subject:Agreement for Bee Safe Program BACKGROUND: (CONT'D) Recognizing the critical role of insect pollinators in producing the wide variety of fruit, vegetables, nuts and other crops that feed the nation and the world, federal funding was made available for conservation and research to improve health of honeybees and other key pollinators. A report from 2012 concluded that on-going honeybee losses were the result of the combined effects of four key honey bee stressors: Pests and parasites; nutrition and lack of forage; pesticide exposure; and genetics. The main objectives of the Bee Safe Program are to reduce honeybee stressors through: Improved apiary (a place where bees are kept) theft prevention efforts; Decreased apiary pest pressure; Decreased apiary stress due to pesticide exposure; and, Increased apiary foraging opportunities. County Agricultural Commissioners are granted authority identified in the Food and Agricultural Code to enforce various apiary and pest prevention laws (i.e. registration, identification, and placement of hives; inspection and abatement of pests) intended to ensure the vitality of the beekeeping industry and to prevent the introduction into, or the spread within the state of pests. The CDFA agreement was received on December 11, 2018, resulting in this retroactive request. CONSEQUENCE OF NEGATIVE ACTION: A negative vote would result in loss of revenue to the Department and a possible threat to the honey bee population not only in Contra Costa County, but statewide. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to apply for and accept funding from the U.S. Department of Health and Human Services, Administration for Children and Families, in an amount not to exceed $62,754 for Early Head Start supplemental funding for the period January 1, 2019 through December 31, 2019. FISCAL IMPACT: The County, as Grantee, is required to generate a 20% non-federal in-kind match, not to exceed $15,689 (see chart below). This match is achieved through collaboration with State Child Development programs and the volunteer hours accrued by Head Start parents and community partners. CFDA # 93.600 / grant no. 09CH010777 Early Head Start Cost-of-Living adjustment Federal $62,754 = 80% Match (In-Kind) $15,689 = 20% Grand Total $78,443 = 100% APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6389 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Nasim Eghlima, Haydee Ilan, Christina Reich C. 54 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:February 12, 2019 Contra Costa County Subject:2019 Early Head Start Cost-of-Living Adjustment Grant BACKGROUND: Contra Costa County submits an application annually to U.S. Health and Human Services Department, Administration for Children and Families (ACF) as the Head Start grantee. The Department of Health and Human Services, and Education Appropriations Act of 2019 and Contnuing Appropriations Act of 2019 contains an increase for Head Start. The Consolidated Appropriations Act, 2018, contains an increase under the Head Start Act for Fiscal Year 2018. A portion of the increase provides a cost-of-living adjustment (COLA) of 1.77 percent to assist grantees in increasing staff salaries and fringe benefits and offsetting higher operating costs. The Department intends to use the funding to cover negotiated increases to salary and benefits. Early Head Start services are operated by the Employment and Human Services Department, Community Services Bureau. The Head Start Policy Council will review the application for approval on February 20, 2019. This board order is to obtain Board of Supervisors' approval for the grant submission. CONSEQUENCE OF NEGATIVE ACTION: If not approved, funding to assist with Early Head Start operating costs will be forfeited. CHILDREN'S IMPACT STATEMENT: The Community Services Bureau of the Employment and Human Services Department’s Head Start program supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Department Director, or designee, to apply for and accept funding from the U.S. Department of Health and Human Services, Administration for Children and Families, in an amount not to exceed $290,745 for Head Start supplemental funding for the period January 1, 2019 through December 31, 2019. FISCAL IMPACT: The County, as Grantee, is required to generate a 20% non-federal in-kind match not to exceed $72,686 (see chart below). This match is achieved through collaboration with State Child Development programs and the volunteer hours accrued by Head Start parents and community partners. CFDA # 93.600 / grant no. 09CH010777 Early Head Start Cost-of-Living adjustment Federal $290,745 = 80% Match (In-Kind) $72,686 = 20% Grand Total $363,431 = 100% APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6389 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Nasim Eghlima, Haydee Ilan, Christina Reich C. 55 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:February 12, 2019 Contra Costa County Subject:2019 Head Start Cost-of-Living Adjustment Grant BACKGROUND: Contra Costa County submits an application annually to U.S. Health and Human Services Department, Administration for Children and Families (ACF) as the Head Start grantee. The Department of Health and Human Services, and Education Appropriations Act of 2019 and Continuing Appropriations Act of 2019 contains an increase for Head Start. The Consolidated Appropriations Act, 2018, contains an increase under the Head Start Act for Fiscal Year 2018. A portion of the increase provide a cost-of-living adjustment (COLA) of 1.77 percent to assist grantees in increasing staff salaries and fringe benefits and offsetting higher operating costs. The Department intends to use the funding to cover increased operational costs due to benefits and negotiated salary increases. Head Start services are operated by the Employment & Human Services Department, Community Services Bureau. The Head Start Policy Council will review the application for approval on February 20, 2019. This board order is to obtain BOS approval for the grant submission. CONSEQUENCE OF NEGATIVE ACTION: If not approved, funding to assist with Early Head Start operating costs will be forfeited. CHILDREN'S IMPACT STATEMENT: The Community Services Bureau of the Employment & Human Services Department’s Head Start program supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. ATTACHMENTS HS COLA grant letter January 9, 2019 RECOMMENDATION(S): ADOPT Resolution No. 2019/29 authorizing the Department of Conservation and Development Director, or designee, to apply for and accept an award of loan funds from the State of California's No Place Like Home Program (NPLH)/Noncompetitive Allocation to fund a portion of affordable permanent supportive housing projects for persons with a serious mental illness who are homeless, chronically homeless or at-risk of chronic homelessness, in an amount not to exceed $2,231,574, including: 1. Authorizing the Department of Conservation and Development (DCD) Director to execute documents necessary to accept the funds in the form of a loan; 2. Acknowledging that the County and/or the developer proposing a project (the "Development Sponsor") will be subject to the terms and conditions included in the State's Standard Agreement to be entered into with the State pursuant to Government Code section 15463, Part 3.9 of Division 5 of the Welfare and Institutions Code, and Welfare and Institutions Code section 5890; 3. Authorizing a commitment by the Health Services Department (HSD) to make mental health supportive services available to each project’s NPLH tenants for at least twenty years. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kristen Lackey (925) 674-7888 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 56 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:February 12, 2019 Contra Costa County Subject:Authorization to Accept the County Noncompetitive Allocation Award under the No Place Like Home Program FISCAL IMPACT: No fiscal impact. This action approves the County to participate in the NPLH Noncompetitive Allocation program and submit a Noncompetitive Allocation Acceptance Form to the California Department of Housing and Community Development (HCD). Effectively, it is a notice of intent to apply for the County's allocation of $2,231,571 between now and February 15, 2021. Separate Board of Supervisor action will be taken prior to each project-specific application submittal. When the project receives an allocation of NPLH, the funds will be loaned to the County or the Development Sponsor and secured by a Deed of Trust on the development property. Loan payments are deferred until the project is sold and the proceeds from the sale are used for loan repayment. The cost of providing mental health supportive services will be covered by existing Mental Health Services Act funds allocated to the Health Services Department. DCD staff costs will be covered by Special Revenue Funds designated for affordable housing. BACKGROUND: On September 18, 2018, the Board of Supervisors approved an advocacy position for Proposition 2 that authorized the issuance of bonds to fund existing housing programs for individuals with mental illness. The proposition was passed by voters on November 6, 2018. The proceeds of the Proposition 2 bond issuance are designated for the No Place Like Home (NPLH) program to be provided as deferred payment loans for the development of permanent supportive housing for persons with a serious mental illness who are homeless, chronically homeless or at-risk of chronic homelessness. NPLH funds are administered by the California Department of Housing and Community Development (HCD) in two tranches: 1. Noncompetitive Allocation Funds – Funding available on an “over the counter” basis to specific cities and counties throughout the state. Contra Costa’s allocation is $2,231,571. The County is required to submit a Noncompetitive Allocation Acceptance Form with a Board approved resolution to HCD no later than August 15, 2019 before being able to apply for funds on behalf of specific development projects. 2. Competitive Allocation Funds - Funding available on a competitive per-project allocation basis. These funds will be available through four Notice of (NOFA) rounds over the next four years. The County may apply independently or with a development sponsor. Applications for the first round were due on January 30, 2019, and the County submitted one application with a development sponsor. See Item C.71 on the January 22, 2019 agenda. The funds may be used to acquire, design, construct, rehabilitate, or preserve permanent supportive housing, which may include a capitalized operating subsidy reserve. This action approves submission of the Noncompetitive Allocation Acceptance Form to HCD in order for the County to express intent to use it’s Noncompetitive allocation no later than February 15, 2021 through the submission of one or more project-specific applications. After identifying eligible projects, staff will return to the Board for approval to apply to HCD for the actual allocation of Noncompetitive Funds. CONSEQUENCE OF NEGATIVE ACTION: If not approved, the County’s ability to secure permanent supportive housing for persons with a serious mental illness who are Homeless, Chronically Homeless or At-Risk of Chronic Homelessness will be diminished. CHILDREN'S IMPACT STATEMENT: Permanent supporting housing supports all of the following children's outcomes: (1) Children Ready for Permanent supporting housing supports all of the following children's outcomes: (1) Children Ready for and Succeeding in School; (2) Children and Youth Healthy and Preparing for Productive Adulthood; (3) Families that are Economically Self Sufficient; (4) Families that are Safe, Stable and Nurturing; and (5) Communities that are Safe and Provide a High Quality of Life for Children and Families. AGENDA ATTACHMENTS Resolution 2019/29 MINUTES ATTACHMENTS Signed Resolution No. 2019/29 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 02/12/2019 by the following vote: AYE:5 John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2019/29 IN THE MATTER OF: AUTHORIZATION TO ACCEPT THE COUNTY NONCOMPETITIVE ALLOCATION AWARD UNDER THE NO PLACE LIKE HOME PROGRAM WHEREAS, the State of California, Department of Housing and Community Development (“Department”) issued a Notice of Funding Availability, dated August 15, 2018 as amended on October 30, 2018 (“NOFA”), under the No Place Like Home Program (“NPLH” or “Program”) for approximately $190 million authorized by Government Code section 15463, Part 3.9 of Division 5 (commencing with Section 5849.1) of the Welfare and Institutions Code, and Welfare and Institutions Code section 5890; WHEREAS, the NOFA relates to the availability of Noncompetitive Allocation funds under the NPLH Program; and WHEREAS, the County of Contra Costa (“County”) is a County and an Applicant, as those terms are defined in the NPLH Program Guidelines, dated July 17, 2017 (“Guidelines”) NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors for County does hereby determine and declare as follows: SECTION 1. That County is hereby authorized and directed to apply for and accept their NPLH Noncompetitive Allocation award, as detailed in the NOFA, up to the amount authorized by Section 102 of the Guidelines and applicable state law. SECTION 2. That John Kopchik, Department of Conservation and Development Director, or his or her designee, is hereby authorized and directed to act on behalf of County in connection with the NPLH Noncompetitive Allocation award, and to enter into, execute, and deliver any and all documents required or deemed necessary or appropriate to be awarded the NPLH Noncompetitive Allocation award, and all amendments thereto (collectively, the “NPLH Noncompetitive Allocation Award Documents”). SECTION 3. That County shall be subject to the terms and conditions that are specified in the NPLH Noncompetitive Allocation Award Documents, and that County will use the NPLH Noncompetitive Allocation award funds in accordance with the Guidelines, other applicable rules and laws, the NPLH Program Documents, and any and all NPLH Program requirements. SECTION 4. For Projects funded under Article II of the Guidelines, that County is hereby authorized and directed to submit one or more Project applications within 30 months of the issuance of the Department’s NOFA, proposing to utilize any Noncompetitive Allocation funds awarded to the County. SECTION 5: For Shared Housing Projects proposed under Articles III or IV of the Guidelines, if designated by the Department to administer funds for Shared Housing, the County is hereby authorized and directed to accept applications utilizing Noncompetitive Allocation funds no later than 30 months from the issuance of the Department’s NOFA. SECTION 6. That County will make mental health supportive services available to a project’s NPLH tenants for at least 20 years, and will coordinate the provision of or referral to other services (including, but not limited to, substance use services) in accordance with the County’s relevant supportive services plan, in accordance with Welfare and Institutions Code section 5849.9 (a). Contact: Kristen Lackey (925) 674-7888 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: RECOMMENDATION(S): APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a Software and Services Agreement Amendment with Granicus, Inc., to increase the payment limit by $75,000 to a new payment limit of $150,000, and extend the term of the contract from August 1, 2016 to July 31, 2019 to a new term of August 1, 2016 to December 31, 2023 for the implementation of updated software and additional years of hosting and licensing. FISCAL IMPACT: Additional $75,000.00; 100% Budgeted BACKGROUND: Granicus Inc. provides the Office of the Sheriff with its current Website platform. Granicus will be providing the Sheriff’s Office with updated software and will be conducting the migration of data from the existing platform to the new platform. The new software will allow the Sheriff’s Office the ability to quickly make updates and edit the public facing content. The new software will require less training for those that will be required to maintain the current website. The new software will also allow for integration of additional websites in the future. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sandra Brown 925-335-1553 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 57 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:February 12, 2019 Contra Costa County Subject:Granicus Inc. CONSEQUENCE OF NEGATIVE ACTION: If we do not get approval, there will be a continued inefficiency in updating the website thus causing loss of productivity from an employee. Additionally, the Sheriff’s Office will not have ability to provide and modern public facing website that has become industry standard. RECOMMENDATION(S): APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute a contract amendment with CSI Telecommunications, Inc., effective January 22, 2019, to extend the termination date from January 31, 2019 to January 31, 2021, and increase the payment limit by $220,000 to a new payment limit of $1,080,000 for continued Federal Communications Commission radio licensing and microwave frequency coordination, as needed by the Department of Information Technology. FISCAL IMPACT: $220,000 increase (100% User Fees). As budgeted under Org 4295 and recovered through DoIT's billing process. BACKGROUND: The Department of Information Technology's Microwave Division is responsible for maintaining the County's Microwave System, including frequency coordination and licensing. On February 3, 2015, the Board authorized the Chief Information Officer to enter into a professional services contract with CSI Telecommunications, Inc., to provide (on an as-needed basis) telecommunications permitting assistance including, without limitation, Federal Communications Commission (“FCC”) license application APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Wayne Tilley 925-356-1802 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 58 To:Board of Supervisors From:Marc Shorr, Chief Information Officer Date:February 12, 2019 Contra Costa County Subject:Contract amendment with CSI Telecommunications, Inc., for Telecommunications Engineering Services BACKGROUND: (CONT'D) engineering/frequency coordination, and preparation of specifications for the County’s Microwave and Public Safety Radio Systems; with subsequent annual amendments to extend the term of the contract being executed, January 5, 2016, January 17, 2017, and January 25, 2018; increasing the payment limit by $220,000 under each amendment, for a new contract payment limit of $860,000. During the term of this proposed contract amendment/extension, CSI Telecommunications, Inc., will continue to work with County employees, under under the direction of the Chief Information Officer, or designee, of the Department of Information Technology. In accordance with Administrative Bulletin No 605.3, service contracts exceeding $100,000 require the approval of the Board of Supervisors. The County Administrator's Office has reviewed this request and recommends approval. CONSEQUENCE OF NEGATIVE ACTION: Should the Board elect to not approve this contract amendment, DoIT will be unable to ensure the integrity of the County's Microwave System. Proper maintenance of the system is essential for many reasons including homeland security and public safety. RECOMMENDATION(S): APPROVE AND AUTHORIZE the County Counsel, or designee, to execute, on behalf of the County, a contract with Baker & O'Brien, Inc., in an amount not to exceed $700,000 to provide refining industry analyses in connection with refinery property tax appeals, for the period from January 1, 2019 through December 31, 2019. FISCAL IMPACT: 100% General Fund. The cost of this contract will be partially offset by revenue generated by Property Tax Administration Charges. BACKGROUND: Baker and O'Brien, Inc. is a consultant for refinery industry analyses, and provides the County with specialized consulting services with respect to the refining industry and refineries in defending actual and anticipated assessment appeals, which challenge the valuations of the taxable property of refineries in Contra Costa County. These appeals typically place several billion dollars of valuation in issue. Assistance is required because valuations of refineries are highly technical, requiring specialized knowledge that only industry experts have. The Assessor concurs with and supports this recommendation. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Rebecca J. Hooley, Deputy County Counsel, 925 335-1854 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: David Twa, County Administrator, Robert Campbell, Auditor-Controller, Peter Yu, Assessor's Office C. 59 To:Board of Supervisors From:Sharon L. Anderson, County Counsel Date:February 12, 2019 Contra Costa County Subject:APPROVAL OF CONTRACT FOR PROFESSIONAL SERVICES CONSEQUENCE OF NEGATIVE ACTION: If the contract is not approved, there is a greatly increased possibility of very significant but presently unquantifiable impacts due to adverse decisions by the Assessment Appeals Board on large refinery valuation disputes. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute an Interagency Agreement with the City of Richmond Workforce Development Board, in an amount not to exceed $50,000 to provide workforce development staff training and professional development, for the period February 1, 2019 through January 31, 2020. FISCAL IMPACT: The interagency agreement is funded 100% by federal Workforce Innovation and Opportunity Act Funding revenue. BACKGROUND: The Workforce Innovation and Opportunity Act (WIOA) requires States to identify economic regions within their states, and for local areas to coordinate planning and service delivery on a regional basis. The State designated the East Bay Regional Planning Unit (RPU) as four local workforce areas consisting of: Contra Costa County, the City of Richmond, Alameda County, and the City of Richmond. The Workforce Development Board of Contra Costa County (WDBCCC) currently serves as the lead workforce development board for the East Bay RPU. As such, the WDBCCC receives the entire allocation of State funding dedicated to the East Bay RPU for organizing and training purposes. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: V. Kaplan, (925) 608-4963 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Kathy Gallagher, EHSD Director C. 60 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:February 12, 2019 Contra Costa County Subject:Contract with City of Richmond Workforce Development Board BACKGROUND: (CONT'D) Each local workforce board within the State-designated RPU is responsible for complying with the training plan as developed and agreed upon by their RPU. The purpose of this Agreement is to establish the responsibilities of WDBCCC and the City of Richmond Workforce Development Board (Agency) to provide one (1) cohort of twenty (20) students a ten (10) week construction project management course, convene a construction industry advisory group, and provide technical assistance, as established in the East Bay RPU's proposal approved by the California Workforce Development Board. CONSEQUENCE OF NEGATIVE ACTION: If not approved, Contra Costa County will not be meeting its responsibilities as the lead agency for the State-defined East Bay Regional Planning Unit for WIOA funding. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Accurate Poly Coatings, subject to approval by the County Administrator and approval as to form by County Counsel, in an amount not to exceed $2,000,000 for on-call polyurea coating installation and maintenance, for the period February 1, 2019 through January 31, 2022, Countywide. FISCAL IMPACT: This cost is to be funded through Facilities Services maintenance budget. (100% General Fund) BACKGROUND: Facilities Services has been tasked with several requests for maintenance and replacement of the showers and floors at the detention facilities. These areas are in an unusual environment, with constant wear and usage. Various materials have been used in the past to rebuild or replace shower units, only to have them decay and degrade, causing problems with surrounding areas. Accurate Poly Coating has a product which has been used in the replacement of the shower units and a partial floor, which seems to be able to withstand the treatment of the guests in the facility. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Stan Burton 925-313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 61 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:February 12, 2019 Contra Costa County Subject:APPROVE a contract with Accurate Poly Coatings BACKGROUND: (CONT'D) Facilities has identified an immediate need to replace 40 shower units at the Martinez Detention Facility and flooring in various modules. The balance of the contract will be used for future projects, including showers at the West County Detention Facility. Bidsync # 1810-305 solicited several contractors interested in performing sublet polyurea work for Facilities Services. Government Code Section 25358 authorizes the County to contract for maintenance and upkeep of County facilities. Facilities is requesting a three year contract with Accurate Poly Coatings. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, polyurea installation and maintenance services will be discontinued. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Charles Kopp Inc. d/b/a Continental Electric, subject to approval by the County Administrator and approval as to form by County Counsel, in an amount not to exceed $1,300,000 for traffic signal, street lighting, and general electrical maintenance, for the period February 1, 2019 through January 31, 2022, Countywide. FISCAL IMPACT: This cost is to be funded through Facilities Services maintenance budget. (100% General Fund) BACKGROUND: Facilities Services has been tasked with several requests for electrical upgrades to County facilities. The amount of work has surpassed Facilities’ ability to conduct work in a timely manner with the current staff. Bidsync # 1809-301 solicited several electrical contractors interested in performing sublet work for Facilities Services. Government Code Section 25358 authorizes the County to contract for maintenance and upkeep of County facilities. Continental Electric was selected for general electrical, traffic signal and lighting system maintenance. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Stan Burton 925-313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 62 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:February 12, 2019 Contra Costa County Subject:APPROVE a contract with Charles Kopp, Inc. d/b/a Continental Electric CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, electrical maintenance services will be discontinued. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with DC Electrical Group Inc., subject to approval by the County Administrator and approval as to form by County Counsel, in an amount not to exceed $400,000 for general electrical, airport electrical and lighting maintenance, for the period April 1, 2019 through January 31, 2022, Countywide. FISCAL IMPACT: This cost is to be funded through Facilities Services maintenance budget. (100% General Fund) BACKGROUND: Facilities Services has been tasked with several requests for electrical upgrades to County facilities. The amount of work has surpassed Facilities’ ability to conduct work in a timely manner with the current staff. Bidsync # 1809-301 solicited several electrical contractors interested in performing sublet work for Facilities Services. Government Code Section 25358 authorizes the County to contract for maintenance and upkeep of County facilities. DC Electrical Group, Inc. was selected for general electrical, airport electrical and lighting maintenance. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Stan Burton 925-313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 63 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:February 12, 2019 Contra Costa County Subject:APPROVE a contract with DC Electrical Group, Inc. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, general electrical, airport electrical and lighting maintenance services will be discontinued. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Diablo Boiler & Steam Inc. subject to approval by the County Administrator and approval as to form by County Counsel, in an amount not to exceed $1,500,000 to provide boiler service maintenance, for the period February 1, 2019 through January 31 2022, Countywide. FISCAL IMPACT: This cost is to be funded through Facilities Services maintenance budget. (100% General Fund) BACKGROUND: Public Works Facilities Services is responsible for maintenance of all hot water, boiler furnace and heat pump systems at County facilities. Scheduling this maintenance is done by Facilities Services, but the actual maintenance is performed by outside vendors. Bidsync # 1810-306 solicited several boiler maintenance contractors interested in performing sublet work for Facilities Services. Government Code Section 25358 authorizes the County to contract for maintenance and upkeep of County facilities. Diablo Boiler & Steam Inc. was selected for boiler and hot water system maintenance. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Stan Burton 925-313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 64 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:February 12, 2019 Contra Costa County Subject:APPROVE a contract with Diablo Boiler & Steam Inc. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, boiler service maintenance will be discontinued. RECOMMENDATION(S): APPROVE and AUTHORIZE the Conservation and Development Director or designee to execute, on behalf of the County, a tolling agreement with GTE MobilNet of California Limited Partneship (dba Verizon Wireless) to extend the time to act on a wireless access permit application for a facility proposed to be located in the County right-of-way near 279 Smith Road in the Alamo area. FISCAL IMPACT: The applicant is responsible for all related costs. BACKGROUND: GTE MobilNet of California Limited Partnership (dba Verizon Wireless) has filed an application for a wireless access permit to construct a wireless telecommunication facility within the County public right-of-way near 279 Smith Road in the Alamo area (WA17-0016). This application was filed on November 9, 2017. Under a ruling of the Federal Communication ("FCC"), a wireless service provider whose application has been pending for a period of 90 days for collocation applications, and 150 days for all other applications, is authorized to seek judicial review within 30 days on the basis that a state or local permitting authority APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Telma Moreira (925) 674-7783 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 65 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:February 12, 2019 Contra Costa County Subject:Tolling Agreement with Verizon Wireless BACKGROUND: (CONT'D) did not act on the application within a "reasonable time". (In Re: Petition for Declaratory Ruling to Clarify Provisions of Section 332(c)(7)(B) to ensure Timely Siting Review, Etc., FCC 09-99 (FCC November 18, 2009) (the "2009 Ruling", 45). A more recent FCC ruling prescribes shorter periods for small wireless facilities: 60 days for collocations on existing structures, and 90 days for new structures. (In the Matter of Acceleration Broadband Deployment by Removing Barriers to Infrastructure Investment, FCC 18-133 (FCC September 27, 2018) (The "2018 Ruling"). The two FCC Rulings also permit the period for a local jurisdiction's review of an application to be extended by mutual consent. (2009 Ruling, 49; 2018 Ruling 75-76). The proposed tolling agreement would extend through February 15, 2019, the time for the County Planning Commission to act on this application, and would extend through April 18, 2019, the time for the Board of Supervisors to act on this application. The proposed tolling agreement would also prohibit Verizon Wireless from seeking a court order before April 18, 2019, that would direct the County to act on the application. In addition, the proposed tolling agreements would toll the time for Verizon to seek a court order alleging a violation of the Permit Streamlining Act to after April 18, 2019. This Board also authorizes the Director of Conservation and Development, or designee, to execute extensions of the above time period if necessary. CONSEQUENCE OF NEGATIVE ACTION: If the tolling agreement is not approved, the Federal Communications Commission "shot clock" requirements would require the County to act on the applications within the time prescribed by the FCC. ATTACHMENTS Verizon Tolling Agreement TOLLING AGREEMENT This Tolling Agreement (“Agreement”), dated as of January 15, 2019, is made and entered into by and between GTE MobilNet of California Limited Partnership, a California limited partnership dba Verizon Wireless (“Verizon Wireless”) and the County of Contra Costa (“County”). RECITALS A. Verizon Wireless has filed an application for a permit to authorize Verizon Wireless to construct a wireless telecommunications facility in the public right-of-way in Contra Costa County, California. On December 17, 2018, the County Zoning Administrator approved the Verizon Wireless application under County File WA17-0016 (near 279 Smith Road) (the “Application”). The County Planning Commission will hear an appeal of the Zoning Administrator’s determination on the Application on February 13, 2019. The Planning Commission’s determinations may be further appealed to the County Board of Supervisors. B. On November 18, 2009, the Federal Communications Commission (the “FCC”) released a Declaratory Ruling clarifying Section 332(c)(7) of the Communications Act. See In Re: Petition for Declaratory Ruling to Clarify Provisions of Section 332(c)(7)(B) to Ensure Timely Siting Review, Etc., FCC 09-99 (FCC November 18, 2009) (the “Ruling”). The Ruling permits a wireless service provider whose application has been pending for a period of 90 days for collocation applications, and 150 days for all other applications, to seek judicial review within 30 days on the basis that a state or local permitting authority failed to act on the application within “a reasonable time.” Ruling, ¶ 45. The Ruling further permits the period for review of an application to be extended by mutual consent. Ruling, ¶ 49. C. In order to allow the County to act on the Verizon Wireless Application in an orderly manner, without either party risking the loss of important rights, the parties wish to enter into a tolling agreement. NOW, THEREFORE, the parties agree as follows: 1. The parties agree that the time period within which the Planning Commission may act on the appeal of the Zoning Administrator determination on the Application, under both California and federal law, shall be extended through February 15, 2019. The parties further agree that the time period within which the Board of Supervisors may act on any appeal of Planning Commission determination on the Application shall be extended through April 18, 2019, and that no limitations period under California or federal law for any claim by Verizon Wireless of unreasonable or unlawful delay in processing the Applications shall commence to run before April 18, 2019. 2. If the Planning Commission has not acted on appeals of the Applications by February 15, 2019, or if the Board of Supervisors has not acted on any appeals of Planning Commission determinations by April 18, 2019, this Agreement shall not be construed as an admission by the County that such failure to act is unreasonable or unlawful, nor shall it be construed to waive or otherwise impair the rights of Verizon Wireless with respect to any such claim. In addition, this Agreement shall not be Tolling Agreement Contra Costa County and Verizon Wireless County File WA17-0016 Page 2 construed to waive any claims by the County regarding the validity or applicability of the requirements and deadlines established in the Ruling. 3. This Agreement may be executed in counterparts and facsimile, each of which shall be deemed an original. The individuals whose signatures appear below on behalf of each party are authorized to execute this Agreement on behalf of the respective parties, and to bind them to the terms thereof. COUNTY OF CONTRA COSTA By: ________________________________ Printed name: ________________________ Title: _______________________________ GTE MOBILNET OF CALIFORNIA LIMITED PARTNERSHIP DBA VERIZON WIRELESS By: Paul Albritton Counsel to Verizon Wireless RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a purchase order amendment with Dugmore & Duncan of California, Inc., to increase the payment limit by $253,000 to a new payment limit of $350,000, and extend the term from July 31, 2019 to June 30, 2020 for Sargent lock equipment and hardware, Countywide. FISCAL IMPACT: This cost is to be funded through Facilities Services Maintenance budget. (100% General Fund) BACKGROUND: Facilities Services maintains all County buildings. Door frames, closures, hinges, locks, and latch bars are a part of this maintenance. They are also in control of the County wide key system, assigning and managing all of the keys used at County facilities. Facilities uses Sargent lock products, mortise assemblies and lock cylinders. The lock shop is currently managing 50,000 plus locks in the Sargent system. Dugmore and Duncan has been awarded CMAS (California Multiple Award Schedule) contract # 3-17-84-0061A for APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Stan Burton 925-313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 66 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:February 12, 2019 Contra Costa County Subject:APPROVE a purchase order amendment with Dugmore & Duncan of California, Inc. BACKGROUND: (CONT'D) the procurement of Sargent lock products. Dugmore and Duncan has been historically a superb vendor for Facilities, with rapid order deployment, and technical assistance not normally offered. With recent funding for building improvements and several new buildings under construction, Facilities anticipates exceeding the current payment limit. Government Code Section 23004 authorizes the County to make contracts and purchase and hold personal property necessary to the exercise of its powers. CONSEQUENCE OF NEGATIVE ACTION: If this purchase order is not approved, Sargent Lock products purchased through Dugmore & Duncan will not proceed. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with St Francis Electric, LLC, subject to approval by the County Administrator and approval as to form by County Counsel, in an amount not to exceed $500,000 to provide airport electrical and traffic signal inductive loop maintenance service, for the period June 1, 2019 through May 31, 2022, Countywide. FISCAL IMPACT: This cost is to be funded through Facilities Services maintenance budget. (100% General Fund) BACKGROUND: Public Works Facilities maintains hundreds of traffic intersections owned by both the County and several contract cities. Each of these intersections is equipped with inductive magnetic loops installed under the pavement. These loops provide information to the signal controller, alerting it when the magnetic field of a vehicle is detected above it. Replacement and maintenance APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Stan Burton 925-313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 67 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:February 12, 2019 Contra Costa County Subject:APPROVE a contract with St Francis Electric, LLC BACKGROUND: (CONT'D) of these systems requires several specialized tasks including environmental concerns, traffic control and controller function. Facilities also maintain airport electrical systems such as runway lights and signs. Bidsync # 1809-301 solicited several electrical contractors interested in performing sublet work for Facilities Services. Government Code Section 25358 authorizes the County to contract for maintenance and upkeep of County facilities. St Francis Electrical, LLC was selected for airport electrical system and traffic signal inductive loop maintenance. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, inductive loop maintenance will be discontinued. RECOMMENDATION(S): APPROVE and AUTHORIZE the Clerk-Recorder, or designee, to execute a contract amendment with SOE Software Corporation (dba Scytl), to extend the term from December 31, 2018 through December 31, 2020 and increase the payment limit by $150,000 to a new payment limit of $390,000, for web hosting and Election Night reporting. FISCAL IMPACT: The cost of this contract is included in the 2018-19 and 2019-20 budgets. The cost is 100% County General Fund. BACKGROUND: On September 1, 2015, the County entered into an agreement with SOE Software Corp. to provide web hosting for Clerk-Recorder-Elections functions, including election information, look-up tools, mobile device support, and election night reporting. The contract was previously extended through December 31, 2018. Approval of this amendment will allow SOE Software Corp, to continue to provide these services through December 31, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Scott O. Konopasek, 925-335-7808 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 68 To:Board of Supervisors From:Joseph E. Canciamilla, Clerk-Recorder Date:February 12, 2019 Contra Costa County Subject:Two Year Contract Extension with SOE Software CONSEQUENCE OF NEGATIVE ACTION: If this extension is not approved, the Department will lose its public-facing web presence and will be required to find a new hosting service and developing a new website, on-line applications, and election night reporting tools. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment Agreement #23-384-12 with Language Line Services, Inc., a corporation, effective September 1, 2018, to amend Contract #23-384-11 , to increase the payment limit by $1,500,000, from $3,900,000 to a new payment limit of $5,400,000, with no change in the term of May 1, 2015 through April 30, 2020. FISCAL IMPACT: This amendment is funded 100% by Hospital Enterprise Fund I budget. (No rate increase) BACKGROUND: This Contract allows County to meet Title VI language access regulations and Limited English Proficient (LEP) patient/client needs for the County. On July 7, 2015, the Board of Supervisors approved Contract #23-384-11 with Language Line Services, Inc., for the provision of mandated over-the-phone interpretation, testing of our in-house healthcare interpreters, and translation services for the Health Services Department including, but not limited to recruiting, screening, training and supervising qualified interpreters to translate over 100 languages, for the period from May 1, 2015 through April 30, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Anna Roth, 925-957-5403 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 69 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Amendment #23-384-12 with Language Line Services, Inc. BACKGROUND: (CONT'D) Approval of Contract Amendment Agreement #23-384-12 will allow the Contractor to provide additional Federal and State mandated services and back-up telephonic services to the County’s Health Services Department, through April 30, 2020. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, the Contractor will not be able to provide translation services required by State and Federal mandates. ATTACHMENTS RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #27-830-4 with Pleasanton Physical Therapy Services, Inc. (dba Back on Track Physical Therapy), a corporation, in an amount not to exceed $750,000, to provide physical therapy services for Contra Costa Health Plan (CCHP) members for the period from February 1, 2019 through January 31, 2021. FISCAL IMPACT: This Contract is funded 100% by CCHP Enterprise Fund II. (Rate increase) BACKGROUND: On February 7, 2017, the Board of Supervisors approved Contract #27-830-3 with Pleasanton Physical Therapy Services, Inc., (dba Back on Track Physical Therapy), a corporation, to provide physical therapy services for CCHP members, for the period from February 1, 2017 through January 31, 2019. Approval of Contract #27-830-4 will allow Contractor to continue providing physical therapy services for CCHP members through January 31, 2021. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: K Cyr, M Wilhelm C. 70 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Contract #27-830-4 with Pleasanton Physical Therapy Services, Inc. (dba Back on Track Physical Therapy) CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized health care services for CCHP members under the terms of their Individual and Group Health Plan membership contracts with the County will not be provided. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #27-686-7 with Michael P. Sherman, M.D., Ph.D., A Medical Corporation (dba Contra Costa Oncology), in an amount not to exceed $2,000,000, to provide oncology services to Contra Costa Health Plan (CCHP) members, for the period from February 1, 2019 through January 31, 2021. FISCAL IMPACT: This contract is funded 100% by CCHP Enterprise Fund II. (No rate increase) BACKGROUND: On February 7, 2017, the Board of Supervisors approved Contract #27-686-6 with Michael P. Sherman, M.D., Ph.D., A Medical Corporation (dba Contra Costa Oncology), to provide oncology services to CCHP members, for the period February 1, 2017 through January 31, 2019. Approval of Contract #27-686-7 will allow Contractor to continue providing oncology services to CCHP members through January 31, 2021. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: K Cyr, M Wilhelm C. 71 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Contract #27-686-7 with Michael P. Sherman, M.D., Ph.D., A Medical Corporation (dba Contra Costa Oncology) CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized health care services for CCHP members under the terms of their Individual and Group Health Plan membership contracts with the County will not be provided. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee to execute, on behalf of the County, Contract #27-640-9 with Noel T.D. Chiu, M.D., A Medical Corporation (dba Diablo Dermatology), in an amount not to exceed $900,000, to provide dermatology services to Contra Costa Health Plan (CCHP) members for the period from February 1, 2019 through January 31, 2021. FISCAL IMPACT: This contract is funded 100% by CCHP Enterprise Fund II. (No rate increase) BACKGROUND: On February 14, 2017, the Board of Supervisors approved Contract #27-640-8 with Noel T.D. Chiu, M.D., A Medical Corporation, to provide to provide dermatology services to CCHP members for the period from February 1, 2017 through January 31, 2019. Approval of Contract #27-640-9 will allow the Contractor to continue to provide dermatology services to CCHP members through January 31, 2021. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: K Cyr, M Wilhelm C. 72 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Contract #27-640-9 with Noel T.D. Chiu, M.D., A Medical Corporation (dba Diablo Dermatology) CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized health care services for CCHP members under the terms of their Individual and Group Health Plan membership contracts with the County will not be provided. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County, Contract #76-633 with Leena Ray, M.D., an individual, in an amount not to exceed $150,000, to provide nephrology services at Contra Costa Regional Medical Center (CCRMC) and Health Centers, for the period February 1, 2019 through January 31, 2020. FISCAL IMPACT: This contract is funded 100% by Hospital Enterprise Fund I. BACKGROUND: Under Contract #76-633, the Contractor will provide nephrology services at CCRMC and Health Centers, including consultation, training and medical and surgical procedures, for the period February 1, 2019 through January 31, 2020. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients requiring nephrology care at CCRMC and Health Centers will not have access to Contractor’s services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samir Shah, M.D. 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: A Floyd , M Wilhelm C. 73 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Contract #76-633 with Leena Ray, M.D. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County, Contract #26-700-12 with Jaison James, M.D., an individual, in an amount not to exceed $880,000, to provide orthopedic services for Contra Costa Regional Medical Center (CCRMC) and Health Center patients, for the period from February 1, 2019 through January 31, 2020. FISCAL IMPACT: This contract is funded 100% by Hospital Enterprise Fund I. (No rate increase) BACKGROUND: On January 23, 2018, the Board of Supervisors approved Contract #26-700-11 with Jaison James, M.D., to provide orthopedic services, including consultation, training, medical and surgical procedures for CCRMC and Health Centers patients for the period from February 1, 2018 through January 31, 2019. Approval of Contract #26-700-12 will allow Contractor to continue to provide orthopedic services through January 31, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samir Shah, M.D. 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: A Floyd , M Wilhelm C. 74 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Contract #26-700-12 with Jaison James, M.D. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County’s patients will not have access to Contractor’s services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County, Contract #26-788-8 with Peyman Keyashian, M.D., an individual, in an amount not to exceed $565,000, to provide anesthesia services for Contra Costa Regional Medical Center (CCRMC) and Health Centers patients, for the period February 1, 2019 through January 31, 2020. FISCAL IMPACT: This contract is funded 100% Hospital Enterprise Fund I. (No rate increase) BACKGROUND: On December 5, 2017, the Board of Supervisors approved Contract #26-788-5 (as amended by Contract Amendment Agreements #26-788-6 and 26-788-7) with Peyman Keyashian, M.D., to provide anesthesia services, including consultation, training, medical and surgical procedures for CCRMC and Health Centers patients for the period from February 1, 2018 through January 31, 2019. Approval of Contract #26-788-8 will allow Contractor to continue to provide anesthesia services through January 31, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: A Floyd , M Wilhelm C. 75 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Contract #26-788-8 with Peyman Keyashian, M.D. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County’s patients will not have access to Contractor’s services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #26-792-6 with Edward Y. Tang, M.D., Inc. a corporation, in an amount not to exceed $440,000, to provide orthopedic services at Contra Costa Regional Medical Center (CCRMC) and Health Centers, for the period from March 1, 2019 through February 29, 2020. FISCAL IMPACT: This contract is funded 100% Hospital Enterprise Fund I. (No rate increase) BACKGROUND: On February 6, 2018, the Board of Supervisors approved Contract #26-792-5 with Edward Y. Tang, M.D., Inc., to provide orthopedic services to CCRMC and Health Center patients for the period March 1, 2018 through February 28, 2019. Approval of Contract #26-792-6 will allow Contractor to continue to provide orthopedic services through February 29, 2020. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County’s patients will not have access to Contractor orthopedic services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: A Floyd , M Wilhelm C. 76 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Contract #26-792-6 with Edward Y. Tang, M.D., Inc. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County, Contract #26-761-4, with Rawel Randhawa, M.D., an individual, in an amount not to exceed $136,000, to provide gastroenterology services at Contra Costa Regional Medical Center (CCRMC) and Health Centers, for the period from March 1, 2019 through February 28, 2021. FISCAL IMPACT: This contract is funded 100% by Hospital Enterprise Fund I. (No rate increase) BACKGROUND: In April 2018, the County Administrator approved and Purchasing Service Manager executed Contract #26-761-3 with Rawel Randhawa, M.D., to provide gastroenterology services to CCRMC and Health Center patients for the period from March 1, 2019 through February 28, 2021. Approval of Contract #26-761-4 will allow Contractor to continue to provide gastroenterology services through February 28, 2021. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: A Floyd , M Wilhelm C. 77 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Contract #26-761-4 with Rawel Randhawa, M.D. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County’s patients will not have access to Contractor's gastroenterology services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #76-580-5 with James Pak, M.D., Incorporated, in an amount not to exceed $155,000 for the provision of anesthesiology services to Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers patients for the period from March 1, 2019 through February 29, 2020. FISCAL IMPACT: This contract is funded 100% by Hospital Enterprise Fund I. BACKGROUND: In August 2017, the County Administrator approved and the Purchasing Services Manager executed Contract #76-580-2 (as amended by Contract Amendment Agreement #76-580-3 and Contract Amendment/Extension Agreement #76-580-4) with James Pak, M.D., Incorporated, to provide anesthesiology services at Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers, for the period from September 1, 2017 through February 28, 2019. Approval of Contract #76-580-5 will allow the Contractor to continue to provide anesthesiology services at CCRMC and Contra Costa Health Centers through February 29, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: A Floyd , M Wilhelm C. 78 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Contract #76-580-5 with James Pak, M.D., Incorporated CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients requiring anesthesiology services at CCRMC and Contra Costa Health Centers will not have access to the Contractor’s services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Eisen Environmental and Construction Services, subject to approval by the County Administrator and approval as to form by County Counsel, in an amount not to exceed $1,000,000 to provide abatement and restoration services, for the period February 1, 2019 through January 31, 2022, Countywide. FISCAL IMPACT: This cost is to be funded through Facilities Services maintenance budget. (100% General Fund) BACKGROUND: Public Works Facilities Services is responsible for repair of County facilities found to have damage due to water, mold, or contain asbestos. As bid on Bidsync # 1710-256, Eisen Environmental and Construction Services is one of two vendors being awarded this type of work. While Facilities staff has the ability to abate small areas of asbestos or mold, they are not capable of larger projects. Government Code Section 25358 authorizes the County to contract for maintenance and upkeep of County facilities. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Stan Burton 925-313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 79 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:February 12, 2019 Contra Costa County Subject:APPROVE a contract with Eisen Environmental and Construction Services CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, abatement and restoration services will be discontinued. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Thor Doors and Construction Inc., subject to approval by the County Administrator and approval as to form by County Counsel, in an amount not to exceed $800,000 to provide commercial door and power gate service and maintenance, for the period March 1, 2019 through February 29, 2022, Countywide. FISCAL IMPACT: This cost is to be funded through Facilities Services maintenance budget. (100% General Fund) BACKGROUND: Public Works Facilities Services is responsible for maintenance services of all commercial mechanical and overhead doors, and automatic power gates at County facilities. Bidsync # 1812-312 solicited several mechanical maintenance contractors interested in performing sublet work for Facilities Services. Government Code Section 25358 authorizes the County to contract for maintenance and upkeep of County facilities. Thor Doors and Construction, Inc. was one of three (3) vendors selected for this work. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Stan Burton 925-313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 80 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:February 12, 2019 Contra Costa County Subject:APPROVE a contract with Thor Doors and Construction, Inc. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, commercial mechanical and overhead doors, and automatic power gate maintenance services will be discontinued. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Waterproofing Associates, Inc., subject to approval by the County Administrator and approval as to form by County Counsel, to increase the payment limit by $2,500,000 to a new payment limit of $3,500,000, with no change to the original term February 1, 2018 through January 31, 2021, to provide building waterproofing services, Countywide. FISCAL IMPACT: This cost is to be funded through Facilities Services maintenance budget. (100% General Fund) BACKGROUND: Public Works Facilities Maintenance is responsible for roofing repairs and maintenance and general building health. Important in exterior building maintenance is the waterproofing of vertical walls, foundations, and other parts of the structures. Facilities staff performs small roof repairs, and responds to urgent requests for roof leaks, but has neither the equipment nor the training to conduct vertical waterproofing or foundation sealing. As bid on Bidsync # 1706-228, Building Waterproofing, Waterproofing Associates, Inc. has been awarded this work. Public Works has exhausted the original payment limit requested on this contract and is requesting an increase. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Stan Burton 925-313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 81 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:February 12, 2019 Contra Costa County Subject:APPROVE a contract amendment with Waterproofing Associates, Inc. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, roofing services with Waterproofing Associates, Inc., will not continue. RECOMMENDATION(S): APPROVE and AUTHORIZE an increase in the payment limit for the contract between the Probation Department and Behavioral Interventions (B.I.), Incorporated, dated February 1, 2018 in the amount of $40,000 from $175,000 to a new contract payment limit of $215,000 to provide electronic monitoring services and equipment, with no extension in the term of the agreement. FISCAL IMPACT: $40,000, 100% General Fund BACKGROUND: Behavioral Interventions (B.I.), Incorporated provides electronic monitoring services on behalf of the Probation Department for designated probationers. There has been an increase in the number of probationers placed on electronic monitoring in the current contract year. This has led to a need to increase the contract amount to cover the additional costs of equipment rental and monitoring services. CONSEQUENCE OF NEGATIVE ACTION: The Probation Department will not have insufficient funds to contract with a vendor for electronic monitoring services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Danielle Fokkema, 925-313-4195 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 82 To:Board of Supervisors From:Todd Billeci, County Probation Officer Date:February 12, 2019 Contra Costa County Subject:Contract increase with Behavioral Interventions (B.I.), Incorporated RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #26-508-10 with Liam Keating, M.D., an individual, in an amount not to exceed $404,000 to provide otolaryngology services at Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers, for the period from March 1, 2019 through February 29, 2020. FISCAL IMPACT: This contract is funded 100% by Hospital Enterprise I funds. (No rate increase) BACKGROUND: On February 6, 2018, the Board of Supervisors approved Contract #26-508-9 with Liam Keating, M.D., to provide otolaryngology services, including but not limited to; consultation, training, clinic coverage and on-call services at CCRMC and Health Centers, for the period from March 1, 2018 through February 28, 2019. Approval of Contract #26-508-10 will allow the Contractor to continue to provide otolaryngology services through February 29, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: : Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: A Floyd , Marcy Wilhelm C. 83 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Contract #26-508-10 with Liam Keating, M.D. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, Contractor will not be able to provide otolaryngology services at CCRMC and Contra Costa Health Centers. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County, Contract #24-794-7(18) with St. Helena Hospital, a non-profit corporation, in an amount not to exceed $75,000, to provide inpatient psychiatric hospital services for the period from October 1, 2018 through June 30, 2019. FISCAL IMPACT: This contract is funded 100% by Mental Health Realignment. (Rate increase) BACKGROUND: Assembly Bill (AB) 757, (Chapter 633, Statutes of 1994), authorized the transfer of state funding for Fee-For-Service/Medi-Cal (FFS/MC) acute psychiatric inpatient hospital services from the Department of Health Services (DHCS) to the Department of Mental Health (DMH). On January 1, 1995, the DMH transferred these funds and the responsibility for authorization and funding of Medi-Cal acute psychiatric inpatient hospital services to counties that chose to participate in this program. Under Contract #24–794–7(18), the Contractor will provide inpatient psychiatric hospital services through June 30, 2019. This contract contains mutual indemnification to hold harmless both parties for any claims arising out of the performance of this contract. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Matthew White, M.D., 925-927-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 84 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Contract #24-794-7(18) with St. Helena Hospital CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County’s mental health clients will not receive needed inpatient psychiatric services from Contractor’s facility. ATTACHMENTS RECOMMENDATION(S): APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a contract amendment with McHale's Environmental Insulations, Inc. (C46296), to increase payment by $205,000 from $95,000 to a new payment limit of $300,000 with no change to the original contract period of July 1, 2018 to December 31, 2020, for the purchase or replacement of installation as part of the Department's Weatherization Program, which provides weatherization and energy conservation services to low income residents in County Costa County. FISCAL IMPACT: 100% State and Federal Weatherization Program Funds for a variety of weatherization projects throughout the County. No impact on the County General Fund. BACKGROUND: The Department of Conservation and Development (DCD) has partnered with the Employment and Human Services Department (EHSD) for the past 20 years to provide energy-saving home improvements to low-income families throughout unincorporated Contra Costa County, as well as the county’s 19 cities. This funding is provided by State and federal grant programs including, but not limited to, the Low Income Home Energy Assistance Program (LIHEAP), the Energy Crisis Intervention Program (ECIP), and the APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Laura Glass 925-674-7834 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 85 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:February 12, 2019 Contra Costa County Subject:Weatherization Contract Amendment - McHale's Environmental Insulation (C46296) BACKGROUND: (CONT'D) Department of Energy (DOE). With these grants, the Weatherization Program may provide homes with hot water heaters, furnaces, refrigerators, microwaves, doors, windows, LED (light emitting diode) light bulbs, LED night lights, Tier 2 Advanced power strips, occupancy sensors, weather-stripping, ceiling fans, and attic insulation. Homes receive a blower door test (a diagnostic tool to locate and correct air infiltration), and homes with gas appliances receive a combustion appliance safety test that checks for carbon monoxide gas leakage. Homes with gas appliances are provided with a carbon monoxide alarm. Under its grant funding contract, the Weatherization Program is required to meet minimum unit production goals (number of homes weatherized) by the end of its annual grant contract term. Failure to maintain the required production goals may result in the State reallocating our share of funding to other counties and could jeopardize our future funding. These contracts will allow the Weatherization Program to have ready access to water heaters and other necessary supplies and equipment to weatherize homes and meet production goals. Due to the increase in the number of older homes that require attic, wall and/or underfloor insulation, the Weatherization Program needs to increase the amount of the contract. All expenditures are reimbursed by State and Federal grant funding. CONSEQUENCE OF NEGATIVE ACTION: DCD may not be able to provide weatherization services to as many homes. CHILDREN'S IMPACT STATEMENT: Approval of this item will enable the Weatherization Program to purchase materials necessary to provide home energy efficiency improvements to low-income households, which reduces living expenses and improves comfort and quality of life for children residing in the households served. This supports outcomes Numbers 3 and 5 established in the Children's Report Card: (3) Families are economically self-sufficient; and (5) Families are safe, stable and nurturing. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Social Service Staffing & Recruiting, Inc. effective February 1, 2019 to increase the payment limit by $710,000 for a new payment limit of $1,350,000 for additional and increased services by qualified temporary social workers for clients of Children and Family Services Program and Aging and Adult Services, with no change to the original term ending June 30, 2019. FISCAL IMPACT: This contract will increase department expenditures by $710,000 for a new total payment limit of $1,350,000, funded as Administrative Overhead with 45% Federal, 45% State, and 10% County revenue. BACKGROUND: Children and Family Services Bureau (CFS) and Aging and Adult Services Bureau (AAS) have experienced difficulties in recruiting and retaining qualified social workers. Currently, there are 32 vacancies in CFS and another 11 in AAS, resulting in a higher than optimal caseload for current CFS and AAS social workers. Recruitment efforts through Human Resources have produced candidates, but not adequate numbers to fill all vacancies. Even when new Social Workers are recruited, they require extensive training to be ready to assume a caseload. Social Service Staffing & Recruiting, Inc. ensures a ready APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Gina Chenoweth I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 86 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:February 12, 2019 Contra Costa County Subject:Amend Contract with Social Service Staffing & Recruiting, Inc. for Temporary Social Workers BACKGROUND: (CONT'D) source of temporary fully qualified social workers to immediately address this situation to ensure child safety. Additionally, social workers obtained through this contractor may be candidates for permanent County positions, since these applicants would already be trained and familiar with CFS and AAS programs, clients, and procedures. This amendment adds AAS to the original contract. AAS is currently experiencing a backlog of over 4,000 overdue In-Home Supportive Services (IHSS) cases. This backlog has resulted in IHSS being placed under a corrective action plan by the California Department of Social Services. IHSS must come within 80% of full compliance by the end of the 2018/19 fiscal year. IHSS will utilize the temporary social workers to work only on IHSS backlogged cases to help bring IHSS into compliance. Currently, IHSS has only three (3) social worker vacancies, but, an additional eight (8) IHSS social workers are on protected leave. CONSEQUENCE OF NEGATIVE ACTION: The immediate need for more qualified social workers will not be fulfilled, hindering the ability of CFS and AAS to efficiently and effectively serve clients. CHILDREN'S IMPACT STATEMENT: The services provided under this contract support all five of Contra Costa County’s community outcomes: (1) "Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy and Preparing for Productive Adulthood"; (3)"Families that are Economically Self-Sufficient"; (4) "Families that are Safe, Stable and Nurturing"; and (5)"Communities that are Safe and Provide a High Quality of Life for Children and Families” by ensuring children and families in CFS programs are working with qualified staff on a consistent basis. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #23-447-10 with RG Hernandez, LLC, a limited liability company, in an amount not to exceed $115,880, to provide consulting and technical assistance for third party cost revenues, costs and claims, for the period February 1, 2019 through January 31, 2020. FISCAL IMPACT: This contract is funded 100% by Third Party Reimbursement. (Rate increase) BACKGROUND: On February 27, 2018, the County Administrator executed Contract #23-447-9 with RG Hernandez, LLC, for the provision of consulting and technical assistance to assist the Health Services Department on matters related to budget, state and federal reimbursement programs, third party revenues, and costs and claims for the period from February 1, 2018 through January 31, 2019. Approval of Contract #23-447-10 will allow Contractor to continue providing services through January 31, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patrick Godley, 925-957-5410 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 87 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Contract #23-447-10 with RG Hernandez, LLC CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County will not have access to Contractor’s services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Community Violence Solutions, a non-profit corporation, to increase the payment limit by $20,289 from the current payment limit of $174,309 to a new payment limit of $194,598, for the provision of services to victims of human trafficking in Contra Costa County, with no change to the term ending March 31, 2019. FISCAL IMPACT: This amendment contract will increase budgeted expenditures by $20,289 to a new payment limit of $194,598, 100% federally funded through the U.S. Department of Justice, Office for Victims of Crimes Services to Victims of Human Trafficking Program. BACKGROUND: On July 7, 2015, the County Board of Supervisors approved application to and acceptance of this U.S. Department of Justice, Office for Victims of Crime (OVC) grant for comprehensive services for victims of all forms of human trafficking. Grant funding is used to assist communities in developing effective and sustainable multidisciplinary human trafficking task forces. The task forces are designed to implement collaborative, victim-centered, and coordinated approaches to identifying victims of human trafficking, APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Gina Chenoweth 8-4961 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 88 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:February 12, 2019 Contra Costa County Subject:Amend Contract with Community Violence Solutions for Services to Victims of Human Trafficking BACKGROUND: (CONT'D) addressing the individualized needs of victims through quality services, and investigating and prosecuting human trafficking cases at the local, state, tribal and federal levels. During the extended term of this contract, Contractor is responsible for case management services, social services, and criminal justice system-based advocacy for victims of trafficking who are identified during the grant period. Contractor must also support the objectives of this OVC project, by developing resources for survivors of human trafficking, such as conducting outreach, community awareness, and technical assistance and training on human trafficking. This amendment will provide funding for added resources that support the Contractor's ability to execute project management and general administrative services in support of this OVC project, and provide semi-annual progress reports on project activity. CONSEQUENCE OF NEGATIVE ACTION: Vital services to Contra Costa County victims of human trafficking and accurate data collection and reporting will be significantly limited. CHILDREN'S IMPACT STATEMENT: The services provided under this contract support three of the five Contra Costa County’s community outcomes: (2) "Children and Youth Healthy and Preparing for Productive Adulthood"; (4) "Families that are Safe, Stable and Nurturing"; and (5)"Communities that are Safe and Provide a High Quality of Life for Children and Families” by providing timely, high-quality, comprehensive services to Contra Costa County victims of human trafficking. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #27-745-7 with Suraj M. Cherry, M.D., an individual, in an amount not to exceed $500,000, to provide ophthalmology services to Contra Costa Health Plan (CCHP) members for the period from March 1, 2019 through February 28, 2021. FISCAL IMPACT: This contract is funded 100% by CCHP Enterprise Fund II. (No rate increase) BACKGROUND: On February 14, 2018, the Board of Supervisors approved Contract #27-745-6 with Suraj M. Cherry, M.D., to provide ophthalmology services for CCHP members, for the period from March 1, 2017 through February 28, 2019. Approval of Contract #27-745-7 will allow the contractor to continue providing ophthalmology services for CCHP members through February 28, 2021. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized health care services for CCHP members under the terms of their Individual and Group Health Plan membership contract with the County will not be provided. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: K Cyr, M Wilhelm C. 89 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Contract #27-745-7 with Suraj M. Cherry, M.D. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County, Contract #77-035-2 with 1125 Sir Francis Drake Boulevard Operating Company, LLC (DBA Kentfield Hospital), a Limited Liability Company, in an amount not to exceed $4,000,000, to provide long term acute care hospital services for Contra Costa Health Plan (CCHP) members for the period from February 1, 2019 through January 31, 2020. FISCAL IMPACT: This contract is funded 100% by CCHP Enterprise Fund II. (Rate increase) BACKGROUND: On January 16, 2018, the Board of Supervisors approved Contract #77-035-1 with 1125 Sir Francis Drake Boulevard Operating Company, LLC (dba Kentfield Hospital), to provide long term acute care hospital services for CCHP members for the period from February 1, 2018 through January 31, 2019. Approval of Contract #77-035-2 will allow Contractor to continue to provide long term acute care hospital services for CCHP members through January 31, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: K Cyr, M Wilhelm C. 90 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Contract #77-035-2 with 1125 Sir Francis Drake Boulevard Operating Company, LLC (DBA Kentfield Hospital) CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized health care services for CCHP members under the terms of their Individual and Group Health Plan membership contracts with the County will not be provided. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #27-154-14 with Steven Cloutier (dba Alhambra Valley Counseling Associates), a sole proprietorship, in an amount not to exceed $350,000, to provide outpatient psychotherapy services to Contra Costa Health Plan (CCHP) members for the period from March 1, 2019 through February 28, 2021. FISCAL IMPACT: This contract is funded 100% by CCHP Enterprise Fund II. (Rate increase) BACKGROUND: On March 7, 2017, the Board of Supervisors approved Contract #27-154-13 with Alhambra Valley Counseling Associates to provide outpatient psychotherapy services to CCHP members, for the period from March 1, 2017 through February 28, 2019. Approval of Contract #27-154-14 will allow Contractor to continue providing outpatient psychotherapy services to CCHP members through February 28, 2021. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: K Cyr, M Wilhelm C. 91 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Contract #27-154-14 with Steven Cloutier (dba Alhambra Valley Counseling Associates) CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized health care services for CCHP members under the terms of their Individual and Group health Plan membership contracts with the County will not be provided. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #27-368-16 with John Patrick Leonard Kirby (dba River Counseling Center), an individual, in an amount not to exceed $200,000, to provide outpatient psychotherapy services for the Contra Costa Health Plan (CCHP) members for the period from March 1, 2019 through February 28, 2021. FISCAL IMPACT: This contract is funded 100% by CCHP Enterprise Fund II. (No rate increase) BACKGROUND: On March 7, 2017, the Board of Supervisors approved Contract #27-368-15 with John Patrick Leonard Kirby (dba River Counseling Center), to provide outpatient psychotherapy services for CCHP members for the period from March 1, 2017 through February 28, 2019. Approval of Contract #27-368-16 will allow the Contractor to continue to provide outpatient psychotherapy services through February 28, 2021. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: K Cyr, M Wilhelm C. 92 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Contract #27-368-16 with John Patrick Leonard Kirby (dba River Counseling Center) CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized health care services for CCHP members under the terms of their Individual and Group Health Plan membership contracts with the County will not be provided. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute an inter-agency agreement amendment with Mount Diablo Unified School District to change the term from October 1, 2018 through September 30, 2019 to a new term of July 1, 2018 through June 30, 2019. FISCAL IMPACT: This agreement is funded by federal funds through the U.S. Department of Health and Human Services, Administration for Children and Families, CFDA No. 93.600. There is no County match requirement. BACKGROUND: Contra Costa County receives funds from the U.S. Department of Health and Human Services, Administration for Children and Families (ACF) to provide Head Start and Early Head Start program services to program eligible County residents. The Department of Employment and Human Services (Department), in turn, contracts with a number of community-based organizations to provide a wider distribution of services. This inter-agency agreement supports the continued provision of Early Head Start services through the provision of 28 childcare slots at Crossroads High School. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6389 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Nasim Eghlima, Haydee Ilan C. 93 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:February 12, 2019 Contra Costa County Subject:2018-19 Mount Diablo Unified School District Childcare Services Inter-Agency Agreement Amendment BACKGROUND: (CONT'D) The first Inter Agency Agreement was approved by the board on September 11, 2018 (c.117) with a term of October 1, 2018 through September 30, 2019. Contracts with this contractor in previous years had a start date of October, to correspond with most school-based programs. However, the program at this particular high school begins on July 1, 2018. The error was not realized until after the original contract had been executed. This proposed amendment is to cover the additional two months of program operation. CONSEQUENCE OF NEGATIVE ACTION: If not approved, the County's ability to more widely distribute childcare services through partnerships with community based agencies will be hindered. CHILDREN'S IMPACT STATEMENT: The Employment and Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. RECOMMENDATION(S): APPROVE and AUTHORIZE the Auditor-Controller, or his designee, to pay the amount of $149,869 to the Bay Area Stormwater Management Agencies Association for services provided to the Contra Costa Clean Water Program, during the period July 1, 2017, to June 30, 2018, as recommended by the Chief Engineer, Contra Costa County Flood Control and Water Conservation District (“District”) (Fund 251900). FISCAL IMPACT: Payment will be drawn from the Contra Costa Clean Water Program fund. Program funding is provided by the County and 19 cities and towns within Contra Costa County. The County’s share of the above payment is approximately $22,500. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Tim Jensen (925) 313-2390 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 94 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:February 12, 2019 Contra Costa County Subject:Authorize the Flood Control District to pay for BASMAA regional project costs for FY 2017/18 BACKGROUND: Municipalities are required by federal law to obtain permits in order to discharge stormwater into receiving waters such as rivers, lakes and bays. Permits are issued under the National Pollutant Discharge Elimination System (“NPDES”) permit program, administered by the U.S. Environmental Protection Agency. In California, the NPDES permit program is administered by the State Water Resources Control Board and the Regional Water Quality Control Boards. In Contra Costa County, the municipal storm sewer systems located within both the incorporated and unincorporated areas are permitted under a Joint Municipal Regional Stormwater NPDES permit (“Joint MRP”). Permit compliance is managed by the Contra Costa Clean Water Program (“CWP”), a stormwater quality management program formed by the County, District and the 19 incorporated cities and towns located in Contra Costa County (the “Permittees”). The District is the contracting authority and fiscal agent for the Contra Costa CWP. Compliance with some of the provisions of the Joint MRP involves participation in regional projects with other stormwater quality management agencies in the Bay Area. Regional projects have been managed by the Bay Area Stormwater Management Agencies Association (“BASMAA”), which collects payments from participating agencies to pay BASMAA’s costs associated with the projects. In Fiscal Year 2017-2018, the Contra Costa CWP participated in seven regional projects through BASMAA. The Contra Costa CWP made reference to these regional projects in its September 2018 annual report to the San Francisco Regional Water Quality Control Board (“Regional Board”) to demonstrate permit compliance. In return, BASMAA seeks payment in the amount of $149,869. BASMAA provided these services without a valid contract in place. For this reason, the District seeks Board approval of this payment as consideration for services provided to the Contra Costa CWP. Services were provided by BASMAA through consultants retained by BASMAA to complete the projects. BASMAA’s executive director also provided services directly. A brief description of the services follows: Projects 1. Pesticides Toxicity – Regulatory Modernization Summary: Permittees are required under the Joint MRP to track and comment on federal and state pesticide evaluation and registration activities. BASMAA arranges for the California Association of Stormwater Quality Agencies (CASQA) to perform these duties at a statewide level. In Fiscal Year 2017-2018, CASQA submitted letters to the U.S. Environmental Protection Agency regarding six pesticide reviews, provided partner agencies technical information that spawned additional comment letters, and participated in numerous meetings and conference calls on specific pesticide issues and the long term goal of improving the pesticide regulatory process. Cost: $5,921.00 2. Project: Creek Status Monitoring Coordination Summary: MRP Provision C.8 requires the Permittees to submit to the Regional Board an annual comprehensive Urban Creeks Monitoring Report regarding the status of selected creeks. comprehensive Urban Creeks Monitoring Report regarding the status of selected creeks. Preparation of the report requires a substantial amount of the data on each creek. The data that are collected are submitted to and stored in a database. Ongoing data management is required to support the database. In Fiscal Year 2017/18, a BASMAA consultant assisted Permittees by tracking data submittals, and providing guidance on data management. Cost: $5,226.00 3. Project: POC Monitoring for Source Identification and Management Action Effectiveness Summary: MRP Provision C.8.f requires identification of the sources of “pollutants of concern.” Polychlorinated biphenyls (PCBs) are key pollutants of concern and a key focus of the Joint MRP. In Fiscal Year 2017-18, a BASMAA consultant conducted field monitoring, collected samples for laboratory analysis and prepared a report on PCB source identification. Cost: $30,955.00 4. Project: On-Call Services to Maintain the Regional Monitoring Coalition Monitoring Database Summary: The database referenced in Project #2 above requires ongoing technical support. In Fiscal Year 2017/18, a BASMAA consultant provided technical resources to maintain the creek monitoring database and provide technical assistance to the database users. Cost: $2,011.00 5. Project: Regional Monitoring Coalition Five Year Bio-Assessment Report Summary: Bio-assessments contained in the report referenced in Project #2 are based on a wide range of data on the health of the watersheds identified in the report. In Fiscal Year 2017/18, BASMAA consultants collected watershed health indicator data, analyzed the data, mapped results to illustrate statistical relationships based on different scales and land use types, and geographic patterns, and then prepared a draft report based on the results of the analyses. Cost: $6,950.00 6. Project: Managing PCBs Containing Materials and Wastes during Building Demolition – Phase 1 Summary: MRP Provision C.12.f requires Permittees to prevent materials containing PCBs, or drainage from such materials, to enter a storm drain system during building demolition. This must be achieved through adoption of ordinances, policies, or procedures and integrating them into existing municipal building demolition permit requirements. In Fiscal Year 2017/2018, BASMAA consultants completed the second year of a two-year project to develop model language for ordinances, procedures, staff reports, resolutions, and CEQA documents, model demolition permit application materials, forms, process flow charts, applicant instructions, and an analysis and justification to modify demolition permit fees, plus outreach and training materials to help implement the new requirements. Cost: $46,087.00 7. Project: Integrated Pest Management Partnership Program Summary: MRP Provision C.9.e requires Permittees to undertake an outreach program that encourages communities to reduce reliance on pesticides that threaten water quality, encourages landscape irrigation management that minimizes pesticide runoff, and promotes appropriate disposal of unused pesticides. Permittees must also reach out to customers where pesticides are purchased. In Fiscal Year 2017-18, BASMAA consultants prepared educational materials for distribution and trained retail employees how to explain non-toxic alternatives to customers shopping for pesticides. Cost: $7,402.00 Project Management In addition to the regional project work performed by its consultants, BASMAA provides services directly in the form of project management. Before work can begin on a regional project, BASMAA’s executive director advertises the project to solicit consultants to submit bids, manages an interview of those who respond, oversees the selection process and prepares a report to the BASMAA Board of Directors regarding the award of a contract to the selected consultant. After a contract is awarded, the executive director manages the contract with the consultant. This includes reviewing invoices and draft work products and preparing monthly status reports to the BASMAA Board of Directors. The BASMAA executive director also acts as a point of contact for questions regarding projects and responds to requests for information. Project management costs include the executive director’s compensation as well as overhead such as insurance, accounting, telecommunications and legal costs. Cost: $45,317.00 CONSEQUENCE OF NEGATIVE ACTION: Failure to pay BASMAA for regional projects for which the Contra Costa CWP has already taken credit for purposes of permit compliance could jeopardize its permit compliance status, as well as opportunities to work with other stormwater quality management programs on future regional projects. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent, to execute, on behalf of the Health Services Director, an amendment to Purchase Order F07962 with Grainger International, Inc., to increase the payment limit by $60,000 to a new payment limit of $159,000 for the purchase of miscellaneous hardware as required by the Contra Costa Regional Medical Center (CCRMC) and the Contra Costa Health Centers with no change in the original term of July 1, 2017 through June 30, 2019. FISCAL IMPACT: 100% funding is included in the Hospital Enterprise Fund I budget. BACKGROUND: Grainger International, Inc. provides Contra Costa Health Services with miscellaneous hardware equipment used to maintain their facilities. Contra Costa County has utilized Grainger International, Inc. since 2001. CONSEQUENCE OF NEGATIVE ACTION: If this Purchase Order is not approved, we will not be able to provide the staff at CCRMC and the Contra Costa Health Centers with the hardware materials to maintain the facilities properly and expeditiously. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Marcy Wilhelm, Margaret Harris C. 95 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Purchase Order with Grainger International, Inc. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, an amendment to Purchase Order F06773 with Performance Health Supply, Inc., to increase the payment limit by $100,000 to a new payment limit of $400,000 for the purchase specialized rehabilitation equipment and supplies as required by the Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers, with no change in the original term of December 1, 2016 through November 30, 2019. FISCAL IMPACT: 100% funded by Hospital Enterprise Fund I. BACKGROUND: Performance Health Supply, Inc. provides Contra Costa Health Services with multiple rehabilitation supplies including bikes, treatment tables, and splinting supplies required to perform specialized treatment. The Health Services Department has had an increase in patients needing these services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Marcy Wilhelm, Margaret Harris C. 96 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Purchase Order with Performance Health Supply, Inc. CONSEQUENCE OF NEGATIVE ACTION: If this purchase order is not approved, the Rehabilitation Unit at the CCRMC and Health Centers will not be able to provide specialized treatment and therapy to patients. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #23-448-8 with Garda CL West, Inc., a corporation, containing modified indemnification language, in an amount not to exceed $26,000 to provide armored transport services for the Health Services Department, for the period from February 1, 2019 through January 31, 2020. FISCAL IMPACT: This contract is funded 100% by Hospital Enterprise Fund I. (Rate increase) BACKGROUND: On February 27, 2018, the Board of Supervisors approved Contract #23-448-7 with Garda CL West, Inc. to provide armored transport services for the Health Services Department, for the period from February 1, 2018 through January 31, 2019. Approval of Contract #23-448-8 will allow the Contractor to continue to provide services through January 31, 2020. This contract includes modified indemnification language. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patrick Godley, 925-957-5405 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: E Suisala , M Wilhelm C. 97 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Contract #23-448-8 with Garda CL West, Inc. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the Health Services Department will not have access to Contractor’s services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Health Services Director, to purchase transportation vouchers in an amount not to exceed $33,433 to be used to provide transportation to appointments for homeless patients served by the Health Care for the Homeless Program, for the period from February 1, 2019 through January 31, 2020. FISCAL IMPACT: 100% funded by the U.S. Health Resources and Services Administration (HRSA) Grant funds and Federally Qualified Health Center reimbursement. No County funds required. BACKGROUND: The Health Care for the Homeless Program received a grant from Health Resources and Services Administration to provide health care for the homeless population in Contra Costa County. The program provides care coordination to its homeless patients and assists them in getting to and from any necessary health-related appointments. Transportation is one of the biggest barriers to receiving care for the homeless population. Providing bus tickets and transportation vouchers helps address this barrier. CONSEQUENCE OF NEGATIVE ACTION: If this Purchases Order is not approved, the Health Care for the Homeless Program would not be fulfilling the goals outlined in the HRSA Grant. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Dan Peddycord, 925-313-6712 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Marcy Wilhelm, Rachel Birch C. 98 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Transportation Vouchers for the Health Care for the Homeless Program RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #23-560-4 with Firm Revenue Cycle Management Services, Inc., a corporation, in an amount not to exceed $150,000, for billing services to process out-of-state Medicaid Claims, for the period from February 1, 2019 through January 31, 2020. FISCAL IMPACT: This contract is funded 100% by Hospital Enterprise Fund I. (No rate increase) BACKGROUND: On January 9, 2018, the Board of Supervisors approved Contract #23-560-3 with Firm Revenue Cycle Management Services, Inc., to provide billing services to process out-of-state Medicaid Claims on behalf of the County, including review claims for accuracy, rebill, request appeals, follow-up inquiries and prepare documentation, for the period from February 1, 2018 through January 31, 2019. Approval of Contract #23-560-4 will allow Firm Revenue Cycle Management Services, Inc., to continue providing services through January 31, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patrick Godley, 925-957-5405 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: E Suisala , M Wilhelm C. 99 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Contract #23-560-4 with Firm Revenue Cycle Management Services, Inc. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the Department will not receive funding and claim solutions for denied, unpaid or underpaid medial insurance claims. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, an amendment to Purchase Order #F04654 with Medline Industries, Inc., to increase the payment limit by $6,000,000 to a new total payment limit of $33,000,000 for medical and non-medical supplies at Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers with no change in the original term of June 27, 2016 through June 26, 2019. FISCAL IMPACT: 100% funded by the Hospital Enterprise Fund I budget. BACKGROUND: Medline Industries, Inc. is the primary distributor for medical and non-medical supplies for CCRMC and Contra Costa Health Centers. Purchasing from them enables the Health Services Department to take advantage of their status as a Vizient vendor and collect rebates each year. The more supplies purchased the better the pricing and the higher the rebates. The Health Services Department will be purchasing additional non-medical APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Marcy Wilhelm, Margaret Harris C.100 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Purchase Order Amendment with Medline Industries, Inc. BACKGROUND: (CONT'D) items such as cups and tissue from this vendor in order to recognize more cost savings. CCRMC is making use of this vendor more and spending less with other vendors. In addition, the hospital purchased a high volume of disaster supplies from Medline Industries, Inc. in order to be in compliance with State law. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved CCRMC and the Contra Costa Health Centers will be unable to procure sufficient supplies, which would greatly impact patient care. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order with Sanofi Pasteur, Inc., in an amount not to exceed $375,000 for the purchase of vaccines and injectable medications at the Contra Costa Regional Medical Center (CCRMC) and Health Centers, for the period from January 1, 2019 through December 31, 2019. FISCAL IMPACT: 100% funding is included in the Hospital Enterprise Fund I budget. BACKGROUND: Sanofi Pasteur, Inc. furnishes pharmaceuticals for patient care provided in the hospital and the clinics. These vaccines and other injectable medications are essential in patient care. We have been purchasing vaccines and other injectable medications from Sanofi Pasteur since 2007. CONSEQUENCE OF NEGATIVE ACTION: If this Purchase Order is not approved, we will not be able to provide APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Margaret Harris, Marcy Wilhelm C.101 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Purchase Order with Sanofi Pasteur, Inc. CONSEQUENCE OF NEGATIVE ACTION: (CONT'D) needed vaccines and other pharmaceutical products to our patient population at the CCRMC and Health Centers. As part of our responsibility as a health care organization, we must provide needed vaccinations to our patient population in order to prevent disease, as well as prevent the spread of disease. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Service Director, or designee, to execute on behalf of the County Contract #26-361-1 with John Muir Health, a non-profit corporation, including modifications to indemnification language, in an amount not to exceed $50,000, to provide laboratory testing services for Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers, for the period from January 1, 2019 through December 31, 2021. FISCAL IMPACT: This contract is funded 100% by Hospital Enterprise Fund I. (No rate increase) BACKGROUND: On March 15, 2016, the Board of Supervisors approved Contract #26-361 with John Muir Health, to provide laboratory testing services for scheduled and non-scheduled down time for CCRMC for the period from January 1, 2016 through December 31, 2018. Approval of Contract #26-361-1 will allow the Contractor to continue to provide laboratory services through December 31, 2021. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients requiring laboratory testing will not receive services from the Contractor. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: A Floyd, M Wilhelm C.102 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Contract #26-361-1 with John Muir Health RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order with Reliance Whole Sale, Inc., in the amount of $425,000 for intravenous and pharmaceutical drugs and supplies to be used at the Contra Costa Regional Medical Center and Health Centers, for the period from January 1, 2019 through December 31, 2019. FISCAL IMPACT: 100% funding is included in the Enterprise Fund I Budget. BACKGROUND: Reliance Wholesale, Inc., is a pharmaceutical company that provides the Contra Costa Regional Medical Center and Health Centers with medications and pharmaceutical products unavailable through the contracted wholesaler Cardinal or the direct manufacturer of these products. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Marcy Wilhelm, Irene Segovia C.103 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Purchase Order to Reliance Wholesale, Inc. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, we will not be able to take care of our patient population at the Contra Costa Regional Medical Center and Health Centers. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a Purchase Order with Biomerieux Inc., in an amount not to exceed $198,000 for the purchase of reagents and supplies needed for the Vitek II for the Contra Costa Regional Medical Center (CCRMC) and the Contra Costa Health Centers Clinical Laboratory for the period from January 1, 2019 through December 31, 2019. FISCAL IMPACT: 100% funded by the Hospital Enterprise Fund I. BACKGROUND: Biomerieux, Inc. supplies the reagents needed for the identification and sensitivities of pathogenic organisms from culture of body fluids and blood to be tested on the Vitek II. We have a long-standing history of utilizing this vendor upwards of a decade. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, then CCRMC Clinical Laboratory cannot perform the needed test(s) for the medical staff of the hospital to proceed with treatment. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Marcy Wilhelm, Margaret Harris C.104 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Purchase Order with Biomerieux, Inc. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Health Services Director, to execute a purchase order with Stryker Corporation, in an amount not to exceed $2,900,000, for the purchase of orthopedic products and other medical supplies for the Operating Room at the Contra Costa Regional Medical Center (CCRMC), for the period from January 1, 2019 through December 31, 2020. FISCAL IMPACT: 100% funded by the Hospital Enterprise Fund I. BACKGROUND: CCRMC has seen a great increase in orthopedic surgeries which has required them to buy large quantities of equipment and supplies from this vendor. The recent survey by the California Department of Health and Human Services Centers for Medicare and Medicaid Services also required CCRMC to replace old and deteriorating instruments, furniture, and infection control supplies. The CCRMC has been using this vendor for more than ten years. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Marcy Wilhelm, Margaret Harris C.105 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Purchase Order with Stryker Corporation CONSEQUENCE OF NEGATIVE ACTION: If this purchase order is not approved, CCRMC will not be able to meet the surgical needs of its patients. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #26-754-5 with Care Review Resources, Inc., a corporation, in an amount not to exceed $300,000, to provide health care consulting, technical assistance and chart review services to Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers, for the period from March 1, 2019 through February 29, 2020. FISCAL IMPACT: This contract is 100% by funded Hospital Enterprise Fund I. (Rate increase) BACKGROUND: On February 6, 2018, the Board of Supervisors approved Contract #26-754-4 with Care Review Resources, Inc., to provide qualified health care consulting, technical assistance, and chart review services to CCRMC designated staff, including, safety and performance, reporting methodologies regarding quality and performance improvement on core measures, and providing written recommendations to the Health Services Director on processes and outcomes, for the period from March 1, 2018 through February 28, 2019. Approval of Contract #26-754-5 will allow the Contractor to continue to provide consultation and technical assistance through February 29, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: E Suisala , M Wilhelm C.106 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Contract #26-754-5 Care Review Resources, Inc. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the County will not be able to participate in Medicaid and Medicare funding. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, an amendment to Purchase Order #F09142 with Bio-Rad Laboratories, Inc., to increase the payment limit by $100,000 for a new payment limit of $470,000 for the purchase of reagents and supplies for the D-100 Hemoglobin Testing System at the Contra Costa Regional Medical Center (CCRMC), with no change in the original term of July 1, 2017 through June 30, 2022. FISCAL IMPACT: 100% funded by the Hospital Enterprise Fund I. BACKGROUND: The CCRMC Clinical Laboratory utilizes Bio-Rad Laboratories, Inc. for reagents, various controls, media and supplies for the D-100 Hemoglobin Testing System, which tests for iron deficiency and polycythemia. It is also used for hemoglobin A1C testing in patients with diabetes. CONSEQUENCE OF NEGATIVE ACTION: If the amendment to the Purchase Order is not approved, the CCRMC and Clinical Laboratory will not be able to perform patient testing, thus impacting patient safety and health. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Marcy Wilhelm, Margaret Harris C.107 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Purchase Order with Bio-Rad Laboratories, Inc. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a Purchase Order with Lifenet Health, in an amount not to exceed $160,000 for the purchase of medical supplies, instruments, and allografts for the Contra Costa Regional Medical Center (CCRMC), for the period from January 1, 2019 through December 31, 2020. FISCAL IMPACT: 100% funded by the Hospital Enterprise Fund I. BACKGROUND: CCRMC purchases Allograft Bio-implant solutions for general orthopedics and trauma. Lifenet Health has a comprehensive Allograft portfolio to ensure surgeons have access to the right graft for their procedures. Grafts are specific to individual patients, so the availability of the correct graft for the procedure is critical for a successful outcome. Lifenet Health is an alternate provider for Allograft. CONSEQUENCE OF NEGATIVE ACTION: If this board order is not approved, the CCRMC will not able to ensure the surgeons have access to the right products for their procedures. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Marcy Wilhelm, Margaret Harris C.108 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Purchase Order with Lifenet Health RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a Purchase Order with GCX Corporation in an amount not to exceed $189,000 for the purchase of Health Care Interpreter Network (HCIN) computers, monitors, and wall mounting supplies at the Contra Costa Regional Medical Center (CCRMC) and Health Centers, for the period from January 1, 2019 through December 31, 2021. FISCAL IMPACT: 100% funded by the Hospital Enterprise Fund I. BACKGROUND: GCX Corporation has provided needed computer and HCIN wall mounting solutions since CCRMC instituted Electronic Medical Record (EMR), known as ccLink in 2012. Due to the current remodel of the Emergency and Diagnostic Imaging Departments at the CCRMC as well as numerous Health Center remodels and various new construction, CCRMC is adding more computers and HCIN units that need to be mounted on the walls. CONSEQUENCE OF NEGATIVE ACTION: Computers and HCIN phones are attached to wall mounts in patient rooms APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Margaret Harris, Marcy Wilhelm C.109 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Purchase Order with GCX Corporation CONSEQUENCE OF NEGATIVE ACTION: (CONT'D) at the Hospital and exam rooms in the Health Centers. CCRMC has had an increasing number of requests for such wall mounts in the Health Centers as well as more being added through new construction. EMRs are used to manage patient care and they provide safety in treatment. If this purchase order is not approved CCRMC will not be able to effectively treat the increasing number of patients at the CCRMC and Health Centers. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Health Services Department, to execute a Purchase Order with Groupware Technology, Inc, in an amount not to exceed $149,665 for the purchase of Cisco hardware, software, and support services for the period from February 15, 2019 through February 14, 2022. FISCAL IMPACT: Funded 100% within the Enterprise Fund I budget. BACKGROUND: Health Services Department (HSD) Information Technology currently owns Cisco ASR and 2950 switches. The new hardware is replacing End-of-Life (EOL) Cisco Aggregate Service Routers (ASR) for the Data Centers, and EOL switches for the Hospital and Clinics, and Health Services’ overall networking infrastructure. The new equipment suite will provide high-performance security for encrypted traffic, robust traffic inspection at high outputs, capabilities to support faster connection speeds, and upgrade capabilities for additional expansion capacity to support expected future growth in storage requirements for the Electronic Health Record (EHR) system. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Marcy Wilhelm, Margaret Harris C.110 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Purchase Order for Groupware Technology, Inc., for Cisco Hardware, Software and Support CONSEQUENCE OF NEGATIVE ACTION: Quality of patient care could be negatively impacted without the purchase of this product suite. If the EOL equipment is not replaced, HSD will be unable to accommodate secured faster data link connectivity, or provide future expansion capacity for infrastructure supporting the Epic System’s EHR storage requirements at the Hospital, Clinics, and Data Centers which could result in non-compliance with Federal and State regulations. RECOMMENDATION(S): APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to enter into a contract with Admin Inc., for management support services, in an amount of $167,094 for the term of March 1, 2019 to February 28, 2021. FISCAL IMPACT: $167,094 General Fund (Budgeted) BACKGROUND: Based on the increase in Public Records request, the Office of the Sheriff is in need of additional management support. Currently, the Office of the Sheriff has a sworn Lieutenant handling Public Record requests. In order to utilize the sworn position in a capacity to benefit the department, a contractor is needed to fill this role. The contractor will provide assistance to the Sheriff and the executive team on administrative matters, including drafting and managing the implementation of the Sheriff's policies and procedures. The contractor has institutional knowledge that would greatly benefit the Office of the Sheriff. The Sheriff and the Executive Team have all worked with this contractor in the past and appreciate the quality of work he provides for their studies and inquiries. The contractor is also a member of the bar and has a good working relationship with County Counsel, Risk Management and the District Attorney’s Office. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sandra Brown 925-335-1553 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C.111 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:February 12, 2019 Contra Costa County Subject:Admin Inc. CONSEQUENCE OF NEGATIVE ACTION: A negative action on this item would cause the Office of the Sheriff to continue to use a sworn position for administrative support services and not utilizing the sworn employee in more of a capacity trained for. RECOMMENDATION(S): ADOPT Resolution No. 2019/7 authorizing the issuance and sale of "Martinez Unified School District General Obligation Bonds, Election of 2016, Series 2019" in an amount not to exceed $30,000,000 by the Martinez Unified School District on its own behalf pursuant to Sections 15140 and 15146 of the Education Code, as permitted by Section 53508.7(c) of the Government Code. FISCAL IMPACT: There is no fiscal impact to the County. BACKGROUND: The Martinez Unified School District intends to issue General Obligation bonds to fund capital improvements throughout the District. The District has requested that the Board of Supervisors adopt a resolution authorizing the direct issuance and sale of bonds by the District on its own behalf as authorized by Section 15140(b) of the Education Code. The District adopted a resolution on January 28, 2019 authorizing the sale and issuance of the bonds. This issuance was approved by the voters as part of a bond measure listed on the November 8, 2016 ballot. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Timothy Ewell, 925-335-1036 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C.112 To:Board of Supervisors From:David Twa, County Administrator Date:February 12, 2019 Contra Costa County Subject:Martinez Unified School District General Obligation Bonds, Election of 2016, Series A CONSEQUENCE OF NEGATIVE ACTION: Without the Contra Costa County Board of Supervisors authorization, the School District will not be able to issue the bonds. CHILDREN'S IMPACT STATEMENT: The recommendation supports the following Children's Report Card outcome: Communities that are Safe and Provide a High Quality of Life for Children and Families. AGENDA ATTACHMENTS Resolution 2019/7 Clerk's Certificate District Resolution MINUTES ATTACHMENTS Signed Resolution No. 2019/7 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 02/12/2019 by the following vote: AYE:5 John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2019/7 RESOLUTION AUTHORIZING THE MARTINEZ UNIFIED SCHOOL DISTRICT TO ISSUE ITS MARTINEZ UNIFIED SCHOOL DISTRICT (CONTRA COSTA COUNTY, CALIFORNIA) GENERAL OBLIGATION BONDS, ELECTION OF 2016, SERIES 2019, IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $30,000,000 WITHOUT FURTHER ACTION OF THE BOARD OF SUPERVISORS OR OFFICERS OF THE COUNTY RESOLVED, by the Board of Supervisors of the County of Contra Costa, State of California, that: WHEREAS, an election was duly and regularly held in the Martinez Unified School District (the “District”) on November 8, 2016, in accordance with Section 1(b)(3) of Article XIIIA of the California Constitution, for the purpose of submitting a bond measure to the qualified electors of the District, authorizing the issuance of general obligation bonds in the aggregate principal amount of $120,000,000 (the “Bonds”), and at least 55% of the votes cast were in favor of the issuance of the Bonds; and WHEREAS, Sections 53506 and following of the California Government Code (the “Government Code”), including Section 53508.7 thereof, provide that a school district may issue and sell bonds on its own behalf at a private sale pursuant to Section 15140 and 15146 of the California Education Code (the “Education Code”); and WHEREAS, Section 15140(b) of the Education Code provides that the board of supervisors of a county may authorize a school district over which the county superintendent of schools has jurisdiction, and which has not received a qualified or negative certification in its most recent interim report, to issue and sell bonds on its own behalf without further action of the board of supervisors or officers of the county; and WHEREAS, the Board of Education of the District, a school district under the jurisdiction of the Superintendent of Schools of the County of Contra Costa, adopted on January 28, 2019, a resolution (the “District Resolution”) providing for the issuance of its “Martinez Unified School District (Contra Costa County, California) General Obligation Bonds, Election of 2016, Series 2019,” in an aggregate principal amount not to exceed $30,000,000, in one or more series to be designated by the District (the “Series 2019 Bonds”) pursuant to Section 53506 and following of the Government Code and additionally providing for the negotiated sale thereof pursuant to Sections 15140 and 15146 of the Education Code; and WHEREAS, by said District Resolution, the District has requested that this Board of Supervisors (the “Board”) of the County of Contra Costa (the “County”) authorize the District on its own behalf to issue and sell the Series 2019 Bonds at a negotiated sale, all pursuant to Sections 53506 and following of the Government Code and Section 15140(b) of the Education Code and subject to the terms set forth in the District Resolution, and has represented and warranted to the Board that it has not received a qualified or negative certification in its most recent interim report; NOW THEREFORE, IT IS HEREBY DETERMINED AND ORDERED as follows: Section 1 . Recitals. All of the above recitals are true and correct. Section 2 . Authorization of District Issuance and Sale. The Board hereby authorizes the issuance and private negotiated sale of the Series 2019 Bonds by the District on its own behalf, pursuant to the terms set forth in the District Resolution and as authorized by and in full compliance with all applicable laws, including but not limited to Sections 15140 and 15146 of the Education Code, as permitted by Section 53508.7 of the Government Code, as determined by the District’s bond counsel. This authorization shall only apply to the Series 2019 Bonds authorized to be issued by said District Resolution. Section 3 . Purpose. The purpose of this action is to permit the District to sell its Series 2019 Bonds in the manner that the District determines is in its best interests and the best interests of its taxpayers, as provided in the District Resolution. Section 4 . District Responsibilities. Pursuant to Section 15140(c) of the Education Code, the Board of Education of the District shall transmit the District Resolution and a copy of the final debt service schedule for the Series 2019 Bonds, reflecting the principal amounts and interest rates of such Series 2019 Bonds as determined in the sale thereof, to the Treasurer-Tax Collector of the County (the “County Treasurer”) and to the County Controller (the “County Controller”), forthwith after the sale of the Series 2019 Bonds, and in any event no later than the date reasonably requested by such officers, in order to permit the County to establish tax rates and necessary funds or accounts for the Series 2019 Bonds. Section 5 . County Responsibilities. (a) The County, including the officers thereof and this Board of Supervisors, assumes no responsibility for any of the proceedings following the adoption of this Resolution which involve or result in the sale and issuance of the Series 2019 Bonds, including but not limited to, any proceedings for the sale and issuance of the Series 2019 Bonds or the validity of the Series 2019 Bonds. (b) The County levies and collects taxes, pays principal and interest on the Series 2019 Bonds when due, and holds the bond proceeds and tax funds for the Series 2019 Bonds that have been duly issued and sold by the District, as otherwise required by law. (c) The County, including the officers and employees thereof and this Board of Supervisors, assumes no responsibility for establishing a tax rate for any new issue of bonds in any year in which the information required by Section 4 hereof to be delivered to the County officers is delivered later than the deadline established by such officers in order to permit compliance with Government Code Section 29100 and following. (d) Except as otherwise provided by this Resolution and by law, neither the County, this Board or any officers, officials or employees of the County shall have any liability hereunder or by reason hereof or in connection with the transactions contemplated hereby and the Series 2019 Bonds shall be payable solely from tax proceeds available therefor as set forth in this Section 5. Section 6 . Indemnification of County. The County acknowledges and relies upon the fact that the District has represented that it shall indemnify and hold harmless, to the extent permitted by law, the County and its officers and employees (“Indemnified Parties”), against any and all losses, claims, damages or liabilities, joint or several, to which such Indemnified Parties may become subject because of action or inaction related to the adoption of this Resolution, or related to the proceedings for sale, award, issuance and delivery of the Series 2019 Bonds in accordance herewith and with the District Resolution and that the District shall also reimburse any such Indemnified Parties for any legal or other expenses incurred in connection with investigating or defending any such claims or actions. Section 7 . Limited Responsibility for Official Statement. Neither this Board of Supervisors nor any officer of the County has prepared or reviewed the official statement of the District describing the Series 2019 Bonds (the “Official Statement”), and this Board of Supervisors and the various officers of the County take no responsibility for the contents or distribution thereof; provided, however, that solely with respect to a section contained or to be contained therein describing the County’s investment policy, current portfolio holdings and valuation procedures, as they may relate to funds of the District held by the County Treasurer, the County Treasurer is hereby authorized and directed to prepare and review such information for inclusion in the District’s Official Statement and in a preliminary Official Statement, and to certify in writing prior to or upon the issuance of the Series 2019 Bonds that the information contained in such section does not contain any untrue statement of a material fact or omit to state any material fact necessary in order to make the statements made therein, in the light of the circumstances under which they are made, not misleading. Section 8 . Limited Liability. Notwithstanding anything to the contrary contained herein, in the Series 2019 Bonds or in any other document mentioned herein, neither the County nor the Board shall have any liability hereunder or by reason hereof or in connection with the transactions contemplated hereby, and the Series 2019 Bonds shall be payable solely from tax proceeds and any other moneys of the District available therefore as set forth in the District Resolution and herein. This provision in no manner limits the obligations of the County to levy, collect and hold property taxes for the Series 2019 Bonds as required by law. Section 9 . Delivery of Resolution. The Clerk of the Board of Supervisors is hereby directed to deliver a copy of this Resolution to the Superintendent of the District. Section 10. Effective Date: This Resolution shall take effect from and after its adoption. Contact: Timothy Ewell, 925-335-1036 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: 4123-7888-2585.1 CLERK’S CERTIFICATE I, ____________________, Deputy Clerk of the Board of Supervisors (the “Board”) of the County of Contra Costa, do hereby certify that the attached is a full, true and correct copy of a resolution and order duly adopted at a regular meeting of the Board duly and regularly and legally held at the regular meeting place thereof on February 12, 2019, and duly entered in the minutes of said meeting, of which meeting all the members of the Board had due notice and at which a quorum thereof was present. An agenda of said meeting was posted at least 72 hours before said meeting at 651 Pine Street, Room 107, Martinez, California, a location freely accessible to members of the public, and a brief description of said resolution appeared on said agenda. A copy of said agenda is attached hereto. I further certify that I have carefully compared the attached copy with the original minutes of said meeting on file and of record in my office. Said resolution has not been amended, modified or rescinded since the date of its adoption and the same is now in full force and effect. WITNESS my hand this ________ day of ___________________, 2019. Deputy Clerk of the Board of Supervisors County of Contra Costa A-1 4163-8503-2729.1 EXHIBIT A GOOD FAITH ESTIMATES The good faith estimates set forth herein are provided with respect to the Series 2019 Bonds in compliance with Section 15146(b)(1)(D) of the California Education Code and Section 5852.1 of the California Government Code. Such good faith estimates have been provided to the District by Isom Advisors, a Division of Urban Futures, Inc., as the District’s financial advisor under Education Code Section 15146(b)(1)(C) and as Municipal Advisor under Section 15B of the Securities Exchange Act of 1934 (the “Municipal Advisor”), and by D.A. Davidson & Co., the underwriter of the Series 2019 Bonds (the “Underwriter”). Principal Amount. The Municipal Advisor and the Underwriter have informed the District that, based on the District’s financing plan and current market conditions, their good faith estimate of the aggregate principal amount of the Series 2019 Bonds to be sold is $30,000,000 (the “Estimated Principal Amount”). True Interest Cost of the Series 2019 Bonds. The Municipal Advisor and the Underwriter have informed the District that, assuming that the Estimated Principal Amount of the Series 2019 Bonds is sold, and based on market interest rates prevailing at the time of preparation of such estimate, their good faith estimate of the true interest cost of the Series 2019 Bonds, which means the rate necessary to discount the amounts payable on the respective principal and interest payment dates to the purchase price received for the Series 2019 Bonds, is 4.04%. Finance Charge of the Series 2019 Bonds. The Municipal Advisor and the Underwriter have informed the District that, assuming that the Estimated Principal Amount of the Series 2019 Bonds is sold, and based on market interest rates prevailing at the time of preparation of such estimate, their good faith estimate of the finance charge for the Series 2019 Bonds, which means the sum of all fees and charges paid to third parties (or costs associated with the Series 2019 Bonds), is $300,000, as follows: a) Underwriter’s Discount $120,000.00 b) Credit Enhancement * c) Bond Counsel and Disbursements 40,000.00 d) Disclosure Counsel and Disbursements 20,000.00 e) Municipal Advisor and Disbursements 72,500.00 f) Rating Agency 29,000.00 g) Other Expenses 13,500.00 _________________ * A municipal bond insurance policy with respect to the Series 2019 Bonds is not expected to be obtained. Amount of Proceeds to be Received. The Municipal Advisor and the Underwriter have informed the District that, assuming that the Estimated Principal Amount of the Series 2019 Bonds is sold, and based on market interest rates prevailing at the time of preparation of such estimate, their good faith estimate of the amount of proceeds expected to be received by the District for sale of the Series 2019 Bonds, less the finance charge of the Series 2019 Bonds, as estimated above, A-2 4163-8503-2729.1 and any reserves or capitalized interest paid or funded with proceeds of the Series 2019 Bonds, is $29,820,000. Total Payment Amount. The Municipal Advisor and the Underwriter have informed the District that, assuming that the Estimated Principal Amount of the Series 2019 Bonds is sold, and based on market interest rates prevailing at the time of preparation of such estimate, their good faith estimate of the total payment amount, which means the sum total of all payments the District will make to pay debt service on the Series 2019 Bonds, plus the finance charge for the Series 2019 Bonds, as described above, not paid with the proceeds of the Series 2019 Bonds, calculated to the final maturity of the Series 2019 Bonds, is $56,758,851.50. The foregoing estimates constitute good faith estimates only. The actual principal amount of the Series 2019 Bonds issued and sold, the true interest cost thereof, the finance charges thereof, the amount of proceeds received therefrom and total payment amount with respect thereto may differ from such good faith estimates due to (a) the actual date of the sale of the Series 2019 Bonds being different than the date assumed for purposes of such estimates, (b) the actual principal amount of Series 2019 Bonds sold being different from the Estimated Principal Amount, (c) the actual amortization of the Series 2019 Bonds being different than the amortization assumed for purposes of such estimates, (d) the actual market interest rates at the time of sale of the Series 2019 Bonds being different than those estimated for purposes of such estimates, (e) other market conditions, or (f) alterations in the District’s financing plan, or a combination of such factors. The actual date of sale of the Series 2019 Bonds and the actual principal amount of Series 2019 Bonds sold will be determined by the District based on the need for project funds and other factors. The actual interest rates borne by the Series 2019 Bonds will depend on market interest rates at the time of sale thereof. The actual amortization of the Series 2019 Bonds will also depend, in part, on market interest rates at the time of sale thereof. Market interest rates are affected by economic and other factors beyond the control of the District. The Board of Education has approved the issuance of the Series 2019 Bonds with a maximum true interest cost of 5.04%. B-1 4163-8503-2729.1 EXHIBIT B FORM OF SERIES 2019 BOND Number UNITED STATES OF AMERICA Amount R-__ STATE OF CALIFORNIA $__________ COUNTY OF CONTRA COSTA MARTINEZ UNIFIED SCHOOL DISTRICT (CONTRA COSTA COUNTY, CALIFORNIA) GENERAL OBLIGATION BONDS, ELECTION OF 2016, SERIES 2019 Maturity Date Interest Rate Dated as of CUSIP No. August 1, 20__ ____% _______ __, 20__ 573428 ___ Registered Owner: CEDE & CO. Principal Amount: ________________________________________ DOLLARS Martinez Unified School District, County of Contra Costa, State of California (the “District”), acknowledges itself obligated to and promises to pay to the Registered Owner identified above or registered assigns, on the Maturity Date set forth above or upon prior redemption hereof, the Principal Amount specified above in lawful money of the United States of America, and to pay interest thereon in like lawful money from the interest payment date next preceding the date of authentication of this Bond (unless this bond is authenticated after the close of business on a Record Date (as defined herein) and on or prior to the succeeding interest payment date, in which event it shall bear interest from such interest payment date, or unless this Bond is authenticated on or before __________ 15, 20__, in which event it shall bear interest from the date hereof) at the Interest Rate per annum stated above, payable commencing on __________ 1, 20__, and thereafter on February 1 and August 1 in each year, until payment of the Principal Amount. This Bond is issued pursuant to a Resolution adopted by the Board of Education of the District on January 28, 2019 (the “Resolution”). Capitalized undefined terms used herein have the meanings ascribed thereto in the Resolution. The principal hereof is payable to the Registered Owner hereof upon the surrender hereof at the principal corporate trust office of The Bank of New York Mellon Trust Company, N.A., the paying agent/registrar and transfer agent of the District (the “Paying Agent”). The interest hereon is payable to the person whose name appears on the bond registration books of the Paying Agent as the Registered Owner hereof as of the close of business on the 15th day of the month preceding an interest payment date (the “Record Date”), whether or not such day is a business day, such interest to be paid by check or draft mailed to such Registered Owner at the owner’s address as it appears on such registration books, or at such other address filed with the Paying Agent for that purpose. Upon written request, given no later than the Record Date immediately preceding an interest payment date, of the owner of bonds aggregating at least $1,000,000 in principal amount, interest will be paid by wire transfer in immediately available funds to an account maintained in the United States as specified by the Registered Owner in such request. So long as Cede & Co. or B-2 4163-8503-2729.1 its registered assigns shall be the Registered Owner of this Bond, payment shall be made in immediately available funds as provided in the Resolution hereinafter described. This Bond is one of a duly authorized issue of bonds of like tenor (except for such variations, if any, as may be required to designate varying series, numbers, denominations, interest rates, interest payment modes, maturities and redemption provisions), in the aggregate principal amount of $__________, and designated as “Martinez Unified School District (Contra Costa County, California) General Obligation Bonds, Election of 2016, Series 2019” (the “Bonds”). The Bonds were authorized by a vote of at least 55% percent of the voters voting at an election duly and legally called, held and conducted in the District on November 8, 2016. The Bonds are issued and sold by the Board of Education of the District pursuant to and in strict conformity with the provisions of the Constitution and laws of the State, and of the Resolution, and subject to the more particular terms specified in the Bond Purchase Agreement, dated __________, 2019 (the “Bond Purchase Agreement”), by and between the District and D.A. Davidson & Co., as underwriter. The Bonds are issuable as fully registered bonds without coupons in the denomination of $5,000 principal amount or any integral multiple thereof, provided that no Bond shall have principal maturing on more than one principal maturity date. Subject to the limitations and conditions and upon payment of the charges, if any, as provided in the Resolution, Bonds may be exchanged for a like aggregate principal amount of Bonds of the same tenor, interest payment mode, and maturity of other authorized denominations. This Bond is transferable by the Registered Owner hereof, in person or by attorney duly authorized in writing, at the principal corporate trust office of the Paying Agent, but only in the manner, subject to the limitations and upon payment of the charges provided in the Resolution, and upon surrender and cancellation of this Bond. Upon such transfer, a new Bond or Bonds of authorized denomination or denominations of the same tenor, interest payment mode, and same aggregate principal amount will be issued to the transferee in exchange herefor. The District and the Paying Agent may treat the registered owner hereof as the absolute owner hereof for all purposes, and the District and the Paying Agent shall not be affected by any notice to the contrary. [The Bonds are subject to optional and mandatory sinking fund redemption on the terms and subject to the conditions specified in the Resolution and the Bond Purchase Agreement. If this Bond is called for redemption and payment is duly provided therefor, interest shall cease to accrue hereon from and after the date fixed for redemption.] The Board of Education of the District hereby certifies and declares that the total amount of indebtedness of the District, including the amount of this Bond, is within the limit provided by law; that all acts, conditions and things required by law to be done or performed precedent to and in the issuance of this Bond have been done and performed in strict conformity with the laws authorizing the issuance of this Bond; and that this Bond is in substantially the form prescribed by order of the Board of Education duly made and entered on its minutes. The Bonds represent an obligation payable out of the interest and sinking fund of the District, and the money for the payment of principal of, premium, if any, and interest hereon, shall be raised by taxation upon the taxable property of the District. B-3 4163-8503-2729.1 Unless this Bond is presented by an authorized representative of The Depository Trust Company, a New York corporation (“DTC”), to the Paying Agent for registration of transfer, exchange, or payment, and any Bond issued is registered in the name of Cede & Co. or in such other name as is requested by an authorized representative of DTC (and any payment is made to Cede & Co. or to such other entity as is requested by an authorized representative of DTC), ANY TRANSFER, PLEDGE, OR OTHER USE HEREOF FOR VALUE OR OTHERWISE BY OR TO ANY PERSON IS WRONGFUL inasmuch as the Registered Owner hereof, Cede & Co., has an interest herein. This Bond shall not be entitled to any benefit under the Resolution, or become valid or obligatory for any purpose, until the certificate of authentication and registration hereon endorsed shall have been signed by the Paying Agent. IN WITNESS WHEREOF, the Board of Education of the Martinez Unified School District, County of Contra Costa, State of California, has caused this bond to be signed by its President and countersigned by the Clerk of said Board, as of the date set forth above. President of the Board of Education of the Martinez Unified School District Countersigned: Clerk of the Board of Education of the Martinez Unified School District B-4 4163-8503-2729.1 CERTIFICATE OF AUTHENTICATION AND REGISTRATION This is one of the Bonds described in the within-mentioned Resolution and authenticated and registered on ______________. THE BANK OF NEW YORK MELLON TRUST COMPANY, N.A., AS PAYING AGENT By: Authorized Officer B-5 4163-8503-2729.1 ASSIGNMENT For value received the undersigned do(es) hereby sell, assign and transfer unto ______________________________ the within-mentioned Bond and hereby irrevocably constitute(s) and appoint(s) ______________________________ attorney, to transfer the same on the books of the Paying Agent with full power of substitution in the premises. ________________________ I.D. Number _________________________________________ Note: The signature(s) on this Assignment must correspond with the name(s) as written on the face of the within Bond in every particular, without alteration or enlargement or any change whatsoever. Dated: __________________ Signature Guarantee: Note: Signature must be guaranteed by an eligible guarantor institution. RECOMMENDATION(S): ACCEPT the Contra Costa County Fish and Wildlife Committee 2018 Annual Report, as recommended by the Fish and Wildlife Committee. FISCAL IMPACT: None. BACKGROUND: On June 18, 2002, the Board of Supervisors adopted Resolution No. 2002/377, which requires that each regular and ongoing board, commission, or committee report annually to the Board of Supervisors. The attached report presented for Board consideration was approved by the Fish and Wildlife Committee on January 16, 2019. CONSEQUENCE OF NEGATIVE ACTION: The annual reporting requirement to the Board of Supervisors would not be fulfilled. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Maureen Parkes (925) 674-7831 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C.113 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:February 12, 2019 Contra Costa County Subject:Fish and Wildlife Committee 2018 Annual Report ATTACHMENTS 2018 Fish and Wildlife Committee Annual Report Advisory Body Name: Contra Costa County Fish and Wildlife Committee Advisory Body Meeting Time/Location: 3rd Wednesday of the month, 6 meetings per year, 3 – 5 pm 2475 Waterbird Way County Public Works Department Road Maintenance Division lunch room Chair: Daniel Pellegrini Staff: Maureen Parkes Reporting Period: January 2018 – December 2018 1. Activities and Accomplishments: The Fish and Wildlife Committee (FWC) implemented a pilot program reducing the number of FWC meetings from 12 to 6 annually. They met five times to discuss matters related to fish and wildlife issues in Contra Costa County (CCC). The Committee ran a grant program that expends the Fish and Wildlife Propagation Funds (funds that are collected by the CA Department of Fish and Wildlife for code violations). The Committee also hosted an annual Fall Forum to raise awareness among people working in law enforcement, environmental restoration, education and outreach about fish and wildlife issues. Grant Program: The Committee received 10 proposals requesting Fish and Wildlife Propagation Fund grant funds during the regular grant cycle and one out-of-cycle grant request. The Committee reviewed the proposals, interviewed applicants and selected all eleven proposals for full or partial funding totaling $109,167 to recommend to the Board of Supervisors. Grant awards ranged from $1,030 to $23,135.00. The Committee reviewed progress and final reports from previous grant cycles and extended invitations to grantees to give presentations. Outreach: 1) The Committee hosted the annual Fall Forum on September 13th, which was open to the public and encouraged people involved in fish and wildlife law enforcement issues in CCC to attend. Invited attendees included representatives of the California Department of Fish and Wildlife, Sheriff’s Department, District Attorney’s Office, Superior Court, Public Defender’s Office, the East Bay Regional Park District Police, the Board of Supervisors and members of the public. Participants have indicated that the Fall Forums have been helpful in raising awareness and fostering cooperation on fish and wildlife issues and law enforcement. Approximately 100 people attended the event. 2) Distributed Wildlife in Your Backyard brochure. 3) Updated website. Volunteer Activities: Several members volunteered in the community with other organizations that are interested in fish and wildlife issues. Rhonda Gehlke – California Water Environment Association - San Francisco Bay Section Communications Committee, Aquarium in the Classroom Program and Director of the Delta Science Center; Susan Heckly - Lindsay Wildlife Experience, CCC Master Gardener, International Wildlife Rehabilitation Council and the FWC representative on the CCC Integrated Pest Management Advisory Committee; Kathleen Jennings - Co-chair of the Peyton Slough Wetlands Advisory Committee; Danny Pellegrini - Contra Costa Mosquito and Vector Control District Board of Trustees - Secretary, Sheriff’s Posse of CCC (Barbeque Captain) and the Martinez Sportsmen’s Club; Heather Rosmarin – Friends of Pleasant Hill Creeks. Committee members were regularly updated on activities related to fish and wildlife in CCC which included four presentations and updates by guest speakers and grant recipients. The presentations and updates are listed below: • Update on the California Waterfix project. (Ryan Hernandez, CCC Department of Conservation and Development) • Update on the activities of the Contra Costa County Integrated Pest Management Advisory Committee. (Tanya Drlik, CCC Health Services Department) • Presentation on the Point Isabel/Hoffman Marsh Restoration project. (Jane and Tom Kelly, Greens at Work) • Presentation on the impacts of introducing high quality native bee habitat in Brentwood farms. (Professor Gordon Frankie, University of California, Berkeley) 2. Attendance/Representation The FWC is composed of ten members. Each Supervisor appoints a member and the Internal Operations Committee appoints four At-large members and one At-large Alternate. As of the writing of this annual report, the FWC met five times at which a quorum was always present. The members were: Judy Bendix (D-1), Susan Heckly (D-II), Clark Dawson (D-III), Brett Morris (D-IV), Daniel Pellegrini (D-V), Rhonda Gehlke (At-large), Kathleen Jennings (At-large), Jeff Skinner (At-large), Heather Rosmarin (At-large), and Dawn Manley (At-large Alternate). Dawn Manley resigned in July 2018 and Nicole Kozicki was appointed to the At-large Alternate seat on October 16, 2018. 3. Training/Certification Committee members were regularly updated on activities related to fish and wildlife in CCC which included four presentations/updates from guest speakers and grant applicants (see Activities/ Accomplishments). All members have viewed the required videos: “The Brown Act and Better Government Ordinance – What You Need to Know as a Commission, Board or Committee Member” and “Ethics Orientation for County Officials.” Certifications are on file for all of the members. 4. Proposed Work Plan/Objectives for Next Year (1) FWC Operations: • Develop and refine Work Plan (working document). • Maintain FWC membership by advertising vacancies and forwarding applications to the Internal Operations Committee. • Seek to coordinate with other Fish and Wildlife Committees on regional matters. • Coordinate with the Contra Costa Watershed Forum. (2) Make recommendations to the Board of Supervisors via the Internal Operations Committee for the appropriation of funds from the Fish and Wildlife Propagation Fund to support fish and wildlife projects in the community: • Conduct grant program to solicit proposals, evaluate their relative merits, and recommend funding for projects which will contribute most to the fish and wildlife resources of the County. • Develop and advertise FWC grant program by: 1) Reviewing past Request for Proposals (RFP), funding applications; and 2) Developing new RFP, funding application deadline, and funding priorities; and 3) posting to the County website, distributing these materials to the media, the FWC mailing list and RFP mailing list, and to anyone who requests them. • Work with agencies, organizations, and individuals to help them plan and develop projects suitable for support from the Fish and Wildlife Propagation Fund. • Monitor the efficiency and effectiveness of the grant disbursement process. • Review funding applications received. Make recommendations to the Board of Supervisors via the Internal Operations Committee for the awarding of grants. • Follow-up on projects that receive funding to assure that projects proceed as proposed. One way the FWC will do this is to extend invitations to prior Fish and Wildlife Propagation Fund Grant recipients to future meetings to give status reports, outcomes and presentations regarding their projects. • Send out a letter to grant recipients requesting project status reports. (3) FWC priorities for 2018/2019: • Make recommendations to the Board to approve Fish and Wildlife Propagation Fund grant applications for projects that increase collaboration with law enforcement agencies, the court, and community cultural organizations on enforcement issues and increase education focusing on communities that may be unaware of local fish and game laws. • Provide public forum opportunities for open discussion on wildlife issues that affect CCC residents and impact natural resources in our County, increase outreach efforts and provide advisory updates to Board of Supervisors as needed. • Disseminate “Wildlife in Your Backyard” booklet and develop other projects for involvement of the FWC and the community in CCC. • Update website with information on invasive species and a list of awarded Fish and Wildlife Propagation Fund grants. (4) FWC projects (develop and prioritize a list of projects for potential FWC involvement; select projects for FWC involvement and provided appropriate support, including: initiation, planning, consultation, and/or funding): • Make recommendations to the Board on awarding Certificates of Appreciation for significant contributions to the fish and wildlife resources of the County. • Consider hosting a forum about wildlife. • Consider supporting the Sixth Quadrennial Contra Costa County Creek and Watershed Symposium (5) Improve enforcement of fish and game laws and regulations; increase flow of money into the Fish and Wildlife Propagation Fund: • Review status reports on Fish and Game Code enforcement in the County. Consider advising the Board on trends. • Help assure that, when appropriate, a portion of fines from violations of laws designed to protect fish and wildlife resources is deposited in the Fish and Wildlife Propagation Fund. Promote awareness of the harm caused by violation of fish and wildlife regulations and the value of enforcement. • Host a Fall Forum with law enforcement officials (CA Dept. of Fish and Wildlife, Sheriff’s Dept., District Attorney’s Office, Superior Court, Public Defender’s Office, the East Bay Regional Park District Police) to discuss fish and wildlife issues and enforcement. (6) Monitor and advise the Board on projects that may affect fish and wildlife resources in the County: • Attend field trips to see major restoration projects and prior Fish and Wildlife Propagation Fund Grant recipients’ projects in the County. • Consider tours of East CCC Habitat Conservancy properties, Marsh Creek Fish Ladder, Walnut Creek Drop Structure, Dow Wetlands and Chelsea Wetlands at Pinole. (7) Develop policy recommendations (“white papers”) on fish and wildlife issues: • Discuss impacts of invasive species. • Discuss wildlife and human interaction / interface. • Discuss public education on reducing the impact of free-roaming cats on wildlife. • Discuss the California WaterFix and proposal for water conveyance tunnels. RECOMMENDATION(S): ADOPT Resolution No. 2019/34 in support of establishing a statewide commission on recycling markets. FISCAL IMPACT: Approval of the recommended resolution will not have a direct impact on County funds. BACKGROUND: Under the Integrated Waste Management Act of 1989 (AB 939), cities and counties were required to divert 50 percent of all solid waste out of the landfill by January 1, 2000 through source reduction, recycling, and composting activities. AB 341 was later passed establishing a statewide goal that not less than 75 percent of solid waste generated be source-reduced, recycled, or composted by the year 2020. Local governments have helped California make significant progress towards these goals over recent years. However, recent changes in China’s trade import policies have significantly disrupted California’s recycling industry by restricting foreign imports of recyclable materials and requiring reduced contamination levels in recycling streams. These policy changes, collectively referred to as “National Sword”, will ultimately close off Chinese and Asian markets to importation of California’s recyclables completely by 2020. These markets have served as the foundation for California’s recycling system as the APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Deidra Dingman (925)674-7825 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C.114 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:February 12, 2019 Contra Costa County Subject:Resolution in Support of a Statewide Commission on Recycling Markets BACKGROUND: (CONT'D) export of recyclable materials is a key component of California’s recycling infrastructure. Significant market disruptions for recyclable materials have a direct impact on California’s local governments and our ability to meet state-mandated recycling goals. Since the change in China’s policy, materials are piling up in local waste facilities across the state with no place to go. This has caused slowdowns in waste processing of other materials, an increased risk to public health, and an increase in the likelihood of State fines and penalties. In addition to these challenging goals, local governments across California will soon have to comply with new state regulations for organic waste processing and diversion. SB 1383 establishes targets to achieve a 50 percent reduction in the level of the statewide disposal of organic waste from the 2014 level by 2020 and a 75 percent reduction by 2025. Infrastructure required to implement these regulations is expected to cost billions of dollars. As a result, local government resource recovery and waste management operations are facing several significant infrastructure challenges over the next several years. In order to help address this issue, the California State Association of Counties (CSAC) is urging counties to adopt a resolution supporting the creation of a statewide commission to address these significant recycling market challenges. The resolution calls for including representatives from local governments on the commission to help recommend solutions to our declining markets for recyclable materials. If approved, this resolution would be submitted to the Governor's Office to help bring attention to this critical issue and support CSAC's letter requesting the formation of this commission. CONSEQUENCE OF NEGATIVE ACTION: If the resolution is not approved, the County would not join with other counties and the California State Association of Counties to support the establishment of a statewide commission on recycling markets. AGENDA ATTACHMENTS Resolution 2019/34 MINUTES ATTACHMENTS Signed Resolution No. 2019/34 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 02/12/2019 by the following vote: AYE:5 John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2019/34 SUPPORT THE ESTABLISHMENT OF A STATEWIDE COMMISSION ON RECYCLING MARKETS WHEREAS, counties are leaders and critical partners in California’s leading sustainability efforts; and WHEREAS, China recently enacted strict mixed paper and plastic contamination limits and import bans, which are collectively referred to as “National Sword”; and WHEREAS, China has declared its intent to ban all recyclable material imports by 2020; and WHEREAS, exporting recyclable materials to foreign markets is a key component of California's recycling infrastructure; and WHEREAS, “National Sword” policy changes in China has led to the decline of other international markets for recyclables, and subsequent stockpiles of unsold materials at California solid waste and recycling facilities; and WHEREAS, California recycling policy relies on robust international markets to purchase and process the millions of tons of recyclable waste it produces each year; and WHEREAS, stockpiled paper and plastic materials in California’s solid waste and recycling facilities is causing slowdowns in processing of other waste materials and is creating significant public health risks; and WHEREAS, local governments across California will soon have to comply with additional state regulations for organic waste diversion and processing. SB 1383 (Chapters 395, 2016) establishes targets to achieve a 50 percent reduction in the level of the statewide disposal of organic waste from the 2014 level by 2020 and a 75 percent reduction by 2025. Infrastructure required to implement these regulations is expected to cost billions of dollars; and WHEREAS, these increased diversion requirements added to recent changes to international policies and a declining global market value for recyclables, has resulted in an issue of statewide concern for the resource recovery industry, local governments, and Californians; NOW, THEREFORE, BE IT RESOLVED that the County of Contra Costa calls for the Governor to establish a statewide Commission to address these significant challenges to our recycling markets; and BE IT FURTHER RESOLVED that the Commission should comprise State, local and industry representatives with the task of making recommendations for solutions to our declining markets for recyclable materials, while continuing to emphasize the need to divert materials from our landfills; and BE IT FURTHER RESOLVED that the Commission should examine potential solutions including, but not limited to, the development of international and domestic markets, updated compliance standards in this new economic environment, ways to increase source reduction, and any other means that will alleviate the growing public health and environmental crisis while still allowing California to meet its goals for a sustainable future. I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 Contact: Deidra Dingman (925)674-7825 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: RECOMMENDATION(S): APPROVE clarification of Board action of January 15, 2019, (C.80) which authorized the Health Services Director to execute Amendment Agreement #26-758-5 with the Regents of the University of California, on behalf of the University of California San Francisco (UCSF), to correct the amendment effective date from December 31, 2018, to reflect the intent of the parties in which the effective date should be December 1, 2018. FISCAL IMPACT: This contract is funded 100% by Hospital Enterprise Fund I. BACKGROUND: On January 15, 2019, the Board of Supervisors approved Amendment Agreement #26-758-5 with UCSF to allow additional physicians to provide remote neurology and consultation services for Contra Costa Regional Medical Center and Health Centers with no change in the Payment Limit of $480,000 or term of January 1, 2018 through December 31, 2020. The purpose of this Board Order is to correct the amendment effective date to reflect the intent of the parties in which the effective date should be December 1, 2018 instead of December 31, 2018. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samir Shah, M.D. 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Marcy Wilhelm C.115 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Clarification of Board Order Item #C.80 with Regents of the University of California, UCSF CONSEQUENCE OF NEGATIVE ACTION: If this correction is not approved, the effective date of additional physicians would providing remote neurology and consultation services would be incorrect. RECOMMENDATION(S): APPROVE amended Conflict of Interest Code for the Public Works Department, including the list of designated positions. FISCAL IMPACT: None. BACKGROUND: The Public Works Department has amended its Conflict of Interest Code and submitted the revised code, attached as Exhibit A, to the Board of Supervisors for approval pursuant to Government Code sections 87306 and 87306.5. The changes include an updated list of positions designated to file conflict of interest statements. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Schwerin, Deputy County Counsel, (925) 335-1800 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: David Twa, Clerk of the Board of Supervisors, Cynthia Schwerin, Deputy County Counsel, Brian Balbas, Public Works Director C.116 To:Board of Supervisors From:Sharon L. Anderson, County Counsel Date:February 12, 2019 Contra Costa County Subject:Conflict of Interest Code Amendment for the Public Works Department BACKGROUND: (CONT'D) These changes will ensure that the Conflict of Interest Code accurately reflects the current positions and organizational structure in use by the Public Works Department. A strike-out version of the list of designated positions for the Conflict of Interest Code is attached as Exhibit B. CONSEQUENCE OF NEGATIVE ACTION: Code will not be accurate. ATTACHMENTS Exhibit A - Public Works Department COI Code Exhibit B - Public Works Department COI Code REDLINED RECOMMENDATION(S): ACCEPT the 2018 In-Home Supportive Services Public Authority Advisory Committee Annual Report as recommened by the Employment and Human Services Department Director. FISCAL IMPACT: There is no fiscal impact. BACKGROUND: On June 18, 2002, the Contra Costa County Board of Supervisors adopted Resolution No. 2002/377 requiring each regular ongoing board, commission, and committee shall annually report to the Board of Supervisors on its activities, accomplishments, membership, attendance, required training and certification programs, and proposed work activities for the following year. The requirement is addressed by the In-Home Supportive Services Public Authority Committee in the attached report. CONSEQUENCE OF NEGATIVE ACTION: The annual report will not be accepted. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres, 608-4960 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Jami Napier, Chief Assistant Clerk of the Board C.117 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:February 12, 2019 Contra Costa County Subject:In-Home Supportive Services Public Authority Advisory Committee Report ATTACHMENTS IHSS Public Authority Advisory Committee Report 2018 Annual Report to the Contra Costa County Board of Supervisors Name: Contra Costa County In-Home Supportive Services Public Authority Advisory Committee Meeting: 1:00 to 3:00 on the third Tuesday of every month (except August & December) 500 Ellinwood Way, Pleasant Hill Chair: Sydney Anderson Staff: Elizabeth Dondi – Executive Director Lorena Orellana – Program Manager Beatriz Salgado, Secretary – Advanced Level Report Period: January 2018 – December 2018 Prepared by: Sydney Anderson, Chair Elizabeth Dondi, Executive Director I. ACTIVITIES Provider and Consumer Training Through collaboration with the Health, Safety and Education Sub-Committee, consumer and provider educational and training sessions were conducted by Public Authority Registry/Training Specialists throughout the year in East, Central and West County. Topics presented included:  Alzheimer’s and Dementia  Grief and Mental Health  CPR/First Aid Rapid Response Program This program refers providers to IHSS consumers who are unexpectedly without their regular provider. The Rapid Response Sub-Committee has continued to monitor this program. The Program, which provides services through a contracted home care agency, has allowed the most in need and eligible consumers to obtain the assistance they need and remain safely in their homes. This program was started in July 2017. In 2017 the number of calls received was 127. 78 calls were eligible for service and were filled. For calendar year 2018, 405 calls were received and 259 calls were eligible for service and were filled. When a call does not meet the criteria for this program, Registry staff works with the consumer or consumer’s family to assist them to access the care they need through referral from the Registry. II. ACCOMPLISHMENTS Communication and Networking/Community Involvement The Advisory Committee Chair Sydney Anderson facilitates the East County Resource and Networking Group where speakers present program information and various topics regarding older adults. She also is an active member of the East County Senior Coalition which holds events to inform and educate older adults. Ms. Anderson attended the Senior Injury Prevention Conference and a Mental Health for Seniors training in March 2018 and September 2018 respectively. She also attended an IHSS New Provider 2 Orientation so as to have a better understanding of the information IHSS providers receive at these orientations. Pertinent information from these events was shared with the committee. Member John Roe attended a training on Community Emergency Response conducted by San Ramon Fire Department. Advisory Committee members alternated in attending the CICA (California In-Home Supportive Service Consumer Alliance) monthly call meetings in order to keep abreast of IHSS issues. Summaries of the meetings were shared with the committee. The Advisory Committee, through the Nominating Sub-Committee, interviewed and recommended for appointment to the Board of Supervisors one candidate for a vacancy on the Public Authority Advisory Committee. The candidate was approved and appointed. III. ATTENDANCE/REPRESENTATION State Law, regulations and County Ordinance specify an eleven-member Advisory Committee appointed by the Board of Supervisors. No fewer than fifty percent of the members shall be individuals who are current or past users of personal assistance services paid for through public or private funds or are consumers of In- Home Supportive Services. As of December 2018 four of the members meet these criteria. Attendance at general meetings and sub-committees has been good. Currently there are two vacancies on the Advisory Committee: consumer 60 years or older seat 1 and 2. We are actively recruiting to fill these vacancies. The vacancies are posted on the Public Authority web page; the Registry staff are involved in recruiting as they interact with consumers; recruitment flyers are available at Public Authority front desk and individual members are passing the word around. IV. TRAINING/CERTIFICATION This year Advisory Committee members received training or attended presentations on the following topics:  Ethics  AB 1234 Mandatory Advisory Body Requirement (every two years)  Caregiving Support  Dementia  CPR/First Aid V. PROPOSED WORK PLAN  Recruit for and fill the vacancies on the Advisory Committee  Continue to work with staff on trainings for providers and consumers  Participate in monthly CICA meetings  Reach out to other IHSS Public Authority advisory committees for best practices  Continue to monitor East Bay transit agencies and advocate when necessary for improvement to ridership experience for persons with disabilities  Continue to monitor state and federal legislation and grants which impact IHSS  Explore additional training opportunities for Advisory Committee members RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to submit the Contra Costa County Area Agency on Aging 2018-2019 Area Plan Update to the California Department on Aging and AUTHORIZE the Chair, Board of Supervisors to sign the Transmittal Letter. FISCAL IMPACT: There is no fiscal impact. BACKGROUND: Contra Costa County Area Agency on Aging (AAA) provides services to older residents of the County. AAA continues to provide through contracts, congregate meals, legal assistance, in-home supportive services registry, adult day care, errand and escort services, transportation, Alzheimer's day care, resource center services, respite registry, Brown Bag food services, and senior companion programs. In addition, AAA directly provides information and assistance, disease prevention and health promotion information services, and delivers the Health Insurance Counseling and Advocacy Program (HICAP). Under California Code of Regulations, Title 22 section 7304, the Plan Update reports on expenditures APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres 608-4960 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C.118 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:February 12, 2019 Contra Costa County Subject:Area Agency on Aging 2018-19 Area Plan Update BACKGROUND: (CONT'D) under: Title IIID for Disease Prevention and Health Promotion programs; Title(s) IIIB and VIIA for Long Term Care/Ombudsman programs; and, Title VII for Elder Abuse Prevention programs. CONSEQUENCE OF NEGATIVE ACTION: Without submission of the Area Agency on Aging 2018-19 Area Plan Update, County would be out of compliance with the California Department of Aging funding requirements. AGENDA ATTACHMENTS Area Plan Update 2018-2019 Area Plan Update Transmittal Letter 2018-2019 MINUTES ATTACHMENTS Signed Area Plan Update Transmittal Letter 2018-2019 Contra Costa County Area Agency on Aging 2018-2019 Area Plan Update PSA #07 Submitted by Laura Cepoi Program Manager, Area Agency on Aging Employment and Human Services Department Contra Costa County Contra Costa County Area Plan Update: FY 2017 -2018 2 Table of Contents Overview ……………………………………………………………………………………………. 3 Area Plan Update (APU) Checklist: Submit with APUs due 5/1/17, 5/1/18, 5/1/19………… 5 Section 2: Description of the Planning and Service Area (PSA) ……………………………. 6 Section 7: Public Hearings ………………………………………………………………………. 11 Section 9: Area Plan Narrative Goals and Objectives ………………………………………… 13  Title IIID Disease Prevention and Health Promotion  Title IIIB/VIIA Long-Term Care (LTC) Ombudsman  Title VII Elder Abuse Prevention Section 10: Service Unit Plan (SUP) Objectives …………………………………..…………. 24 Section 16: Governing Board ………………………………………………………………….. 45 Section 17: Advisory Council …………………………………………………………………… 46 Section 18: Legal Assistance ………………………………………………………………….. 49 Section 21: Organization Chart ………………………………………………………………… 53 Contra Costa County Area Plan Update: FY 2017 -2018 3 Sr. Nutrition 56% IIIB Sup.Serivces 18% Elder Abuse 1% Disease Prevention 1% Ombudsman 6% Admin 9% Family Caregiver 9% 2018 OAA Budget Expenditures Overview The mission of the Contra Costa County Area Agency on Aging is specified in the Older Americans Act of 1965, renewed in 2016, as well as the Older Californians Act. These Acts were established with the intent to insure the delivery of adequate levels of support social, health, and nutrition services to older adults with particular attention to targeting those who are most vulnerable and in danger of losing their independence. This Annual Plan Update reflects the second update to the master strategic plan 2016 -2020. As we work through the plan, we also review the responsiveness of the Area Plan to emerging community need. As an example, after the North Bay fires exposed the vulnerability of older adults in the communit y, our Advisory Council on Aging (ACOA) Transportation work groups took the lead to work with first responders in Contra Costa to develop a forum on emergency preparedness. Not only do we seek to inform our legislators and communities but we seek to inform ourselves to stay up-to-date on those issues which have the most impact on our community. It is a privilege to work with volunteers and community based organizations who are truly committed to making a difference in how we can plan socially just and a ge inclusive services in Contra Costa County and the State. All planned programs and services are contingent upon the availability of funds from all sources. They are also contingent upon need, this year we have discontinued funding for the registry program as it is met by private providers and there was no response to the RFP for this service. At the time of preparation of this document for review and approval the planning estimates for FY 2018-2019 have not been released by California Department of Aging. . Contracted Services IIIB Support Services Legal Services Adult Day Health Care Friendly Visiting Home Chore Registry Disease Prevention Fall Prevention SNAP Mission Statement    To provide leadership in addressing issues that relate to Older Californians, to develop community based systems of care that provide services which support independence within California’s interdependent society, and which protect the quality of life of older adults and persons with functional impairments, and to promote citizen involvement in the planning and delivery of services. Contra Costa County Area Plan Update: FY 2017 -2018 4 Direct Services Information and Assistance Program (I&A): Social workers provide information, referrals to resources, follow-up calls, and support in problem solving to seniors age 60 and older, for adults with disabilities, caregivers and concerned family members. This year the program expanded into an integrated call center and is now able to take IHSS applications and provide initial screening for APS calls. A Senior Resource Directory was published and distributed, demand exhausted the 10,000 copies within a fe w weeks. At times comprehensive assessments are conducted when multiple services may be required. Staff also participate in community events to disseminate information and help seniors, disabled adults, and caregivers access a wide ra nge of community based services (with an emphasis on housing). The chart below reflects the calls received in FY 16 -17, number of clients served was 8,164. Health Insurance Counseling and Advocacy Program (HICAP) Counseling and advocacy are provided to Medicare beneficiarie s regarding Medicare problems through the efforts of highly skilled volunteers and professional staff. Services include assistance in choosing appropriate health insurance and prescription drug coverage, including Medicare Supplemental Insurance (also known as Medigap policies), Medicare Advantage plans (in Contra Costa County these are HMO networks), long-term care insurance, and help with medical billings, claims and Medicare appeals. This program faced a 25% budget reduction in December 2017. Senior Community Service Employment Program (SCSEP) A Title V funded program administered by the Department of Labor, federally funded through a grant from the National Asian Pacific Center on Aging, the county received the grant from new contractor in 2017. The program has 50 training slots in various non-profit and governmental host agencies in clerical, administrative, landscaping, food service and custodial job sectors. Program serves individuals 55+ who are veterans, homeless, disabled or facing extreme po verty. Currently there is a waitlist of over 100 people for this program. 0 5 10 15 20 25 30 35 Housing Insurance Home Care Abuse Legal Case Mg. Financial Transportation Mental Health Misc. Call Percentage Distribution FY 16-17 Contra Costa County Area Plan Update: FY 2017 -2018 5 AREA PLAN UPDATE (APU) CHECKLIST PSA 7Check one: ☐ FY 17-18 ☒ FY 18-19 ☐ FY 19-20 Use for APUs only AP Guidance Section APU Components (To be attached to the APU) Check if Included  Update/Submit A) through I ) ANNUALLY: n/a A) Transmittal Letter- (requires hard copy with original ink signatures or official signature stamp -no photocopies)will be mailed separately upon receipt of Board approval. ☐ n/a B) APU - (submit entire APU electronically only) ☒ 2, 3, or 4 C) Estimate- of the number of lower income minority older individuals in the PSA for the coming year ☒ 7 D) Public Hearings- that will be conducted ☒ n/a E) Annual Budget ☐ 9 F) Title IIIB/VIIA Long-Term Care Ombudsman Objectives ☒ 9 G) Title VIIA Elder Abuse Prevention Objectives ☒ 10 H) Service Unit Plan (SUP) Objectives and LTC Ombudsman Program Outcomes ☒ 18 I) Legal Assistance ☒  Update/Submit the following only if there has been a CHANGE or the section was not included in the 2016-2020 Area Plan: Mark Changed/Not Changed (C or N/C) C N/C 5 Minimum Percentage/Adequate Proportion ☐ ☒ 5 Needs Assessment ☐ ☒ 9 AP Narrative Objectives: 9  System-Building and Administration ☐ ☒ 9  Title IIIB-Funded Programs ☒ ☐ 9  Title IIIB-Transportation ☐ ☒ 9  Title IIIB-Funded Program Development/Coordination (PD or C) ☒ ☐ 9  Title IIIC -1 ☐ ☒ 9  Title IIIC -2 ☐ ☒ 9  Title IIID ☐ ☒ 20  Title IIIE-Family Caregiver Support Program ☐ ☒ 9  Title V-SCSEP Program ☐ ☒ 9  HICAP Program ☐ ☒ 12 Disaster Preparedness ☐ ☒ 14 Notice of Intent-to Provide Direct Services ☐ ☒ 15 Request for Approval-to Provide Direct Services ☐ ☒ 16 Governing Board ☒ ☐ 17 Advisory Council ☒ ☐ 21 Organizational Chart(s) ☐ ☒ Contra Costa County Area Plan Update: FY 2017 -2018 6 Concord Reuse Project Plan The Concord Naval Weapons Station closed in 2005, which led to a drawn -out process to convert the 5,000 acres of land to civilian use. In 2012, the Concord Reuse Project Plan was adopted that calls for building 12,272 housing units and 6.1 million square feet of commercial space on the former military base. About 25% of the new homes will be affordable housing for low -income families, seniors, veterans, people with disabilities, a nd homeless. About 3,500 acres of land will be preserved as open space or parkland. This plan promises to create a new vibrant and pedestrian-friendly community clustered around the North Concord BART station with a mix of townhomes, apartments, shops, schools, and other amenities. At time of this writing, the City of Concord has plans underway to select “master developers” for the first phase of development. SECTION 2. DESCRIPTION OF THE PLANNING AND SERVICE AREA (PSA) Planning and Service Area (PSA) 7 is comprised of Contra Costa County (CCC) in its entirety. Contra Costa County is considered to be one of the nine San Francisco Bay Area counties, and ranks as the third most populous in the region, behind Santa Clara and Alameda Counties. Physical setting Contra Costa County has 19 incorporated cities. It is spread over 750 square miles, bordered by San Francisco Bay to the West, San Pablo Bay and the Sacramento River Delta to the North, San Joaquin County to the East and Alameda County to the South. Hills effectively divide the county into three distinct regions, which mirror how social, health, and other services are predominantly structured: East, West, and Central County. Central County is sometimes further delineated by “South County” to cover the communities of Danville, San Ramon and Alamo. Central County is the most affluent region of the county. The portions of the county bordering water are where the heaviest industries are located, including several oil refineries and chemical plants along the Bay and Delta areas. The most inland areas are where the most rural portions of the county re main, although these areas have been greatly reduced. Areas along major freeways, particularly in Central County, make up the areas where major business parks and commercial centers are located. Eastern Contra Costa County has been the part of the count y with the most growth in housing. Open farmland and orchards have been replaced with new housing tracts. Cities have grown tremendously over the last decade in East Contra Costa County. East County cities include: Pittsburg, Antioch, Oakley, Brentwood and the unincorporated areas of Bethel Island in the Delta, Knightsen, Byron, and Discovery Bay. Only Knightsen continues to be classified as a rural community. Oakley, a city with 35,000 residents, was incorporated only 17 years ago on July 1, 1999. Central Contra Costa County is a predominantly suburban area with a mixture of housing, commercial and financial centers. Central County cities include: Lafayette, Orinda, Moraga, Walnut Creek, Concord, Clayton, Pleasant Hill, Martinez, Danville, San Ramon, Alamo and the unincorporated areas of Canyon, Clyde, and Rheem. Central County rests in a valley between hills and service organizations sometimes refer to Central County or as the Diablo Valley area. This is because Mt. Diablo is the major feature o f the natural environment in Central County. Located in Central County, Concord is the most populous city in the county with 127,522 residents (2014). It was recently named one of the 10 best places in the world to retire by Conde Nast Traveler magazine. The magazine touted Concord’s excellent health care facilities, free community activities throughout the year, access to the Bay Area Rapid Transit (BART) system, and proximity to San Francisco. West County is the most urbanized section of the county wi th the City of Richmond as its largest city. It is not unusual for West County residents to seek services in the Northern Alameda County cities of Berkeley and Oakland. West County cities include: El Cerrito, Richmond, San Pablo, Pinole, Hercules and the unincorporated areas of El Sobrante, Rodeo, Crockett, Port Costa and Kensington. Contra Costa County Area Plan Update: FY 2017 -2018 7 Demographic Characteristics According to recent estimates, Contra Costa County’s population was 1,135,127 residents. There were 215.999 residents aged 60 or older, which was 19% of the total population of the County. (US Census Bureau ;, 2011- 2015) Race/Ethnicity Overall only 45% of Contra Costa County is White (non -Hispanic/Latino). African Americans represent 9.6%, Asian represents 16.8% and Hispanic/Latino 25.3% of the population However, residents aged 65 and older are more likely to be White; 65% of the senior population. Contra Costa County has 433,433 residents of color, and 5 0,857 seniors of color. In the overall population, the county is 45% White, 25% Hispanic/Latino, 15% Asian American, 3% “other,” 2% two or more races, and less than 1% are Native American/Hawaiian. In the aged 65 and older population, the county is 65% White, 11% Hispanic/Latino, 15% Asian American, 7% Black, 3% “other”, 2% two or more races, and less than 1% are Native American/Hawaiian. Gender Women outnumbered men in the senior population. Women comprised 57% of the senior population, as opposed to 51% in the County as a whole. Marital Status For Contra Costa County residents aged 65 and older, 58% are married, 21% are widowed, 15% are divo rced, 5% are never married, and 1% are separated. Disability 11% of Contra Costa County residents have at least one disability, or 121,675 residents. 51,596 residents aged 65 and older are disabled, representing 33% of all seniors. Veterans 25,857 Contra Costa County residents aged 65 and older are military veterans, 18% of all seniors in the county. Education Contra Costa residents aged 65 and older are well educated. 39% have a bachelor’s degree or higher, 30% have some college or an associate’s de gree, 21% have a high school degree/GED, and 11% have no high school degree. Immigration and Language 74% (839,494) of Contra Costa residents aged 65 and older were born in the US, while 26% (41,558) were born outside of the US. 8,852 seniors are not US citizens, representing 6% of all Contra Costa seniors. 74% of Contra Costa seniors speak English only, while 26% speak a language other than English. 23,375 seniors speak English less than “very well,” which is 15% of all seniors. Living with Grandkid s 13,267 Contra Costa residents aged 65 and older live with grandchildren, representing 8% of all seniors. 2,211 seniors are responsible for at least 1 grandchild, representing almost 2% of all seniors. Employment 27,482 seniors are employed and another 1,737 were unemployed but looking for work. This represents 18% of all seniors. Seniors represented 6% of civilian labor force in the county. 82% of seniors were not in the labor force. Contra Costa County Area Plan Update: FY 2017 -2018 8 Rising Cost of Housing Despite attention focused on a real estate boom and bust cycle in Contra Costa, the county has one of the lowest residential vacancy rates in Bay Area. The average monthly rent in Contra Costa County has risen from just over $1,100 per month in 2005 up to almost $1,400 in 2013. Some of the bigges t increases in housing costs in the Bay Area are in Contra Costa. From 2010 to 2014, home prices in the City of Richmond saw a 96% increase (from $151,500 to $308,500), unincorporated Contra Costa (from $182,000 to $547,000) and Pittsburg (from $120,000 to $305,000). Data Source: Association of Bay Area Government (ABAG) San Francisco Bay Area State of the Region: Economy, Population, Housing 2015 Income 41% of senior households reported earnings, with a mean of $78,059 earned per year. 86% of senior hous eholds received Social Security income, averaging $20,869 per year. 6% of senior households received Supplemental Security Income, averaging $8,624 per year. 1% of seniors received cash public assistance income, averaging $4,276 per year. 51% of seniors had retirement income, averaging $38,580 per year. 4% received CalFresh benefits. Poverty 9,325 Contra Costa County residents aged 65 and older were in poverty, representing 6% of all seniors, defined by being below 100% of the Federal Poverty Level (FPL). An additional 13,054 seniors were between 100% and 150% of the Federal Poverty Level, which is 8% of all seniors. In total, 14% of Contra Costa seniors were below 150% of the Federal Poverty Level. Housing Contra Costa seniors have relatively stable housing. 94% live in the same house/domicile as they did 1 year previous. 80% of Contra Costa seniors were in owner occupied housing, while 20% were in rental housing. The average household size was about 2 residents. Housing costs were high for Contra C osta seniors. In owner-occupied households, 30% of households had housing costs totaling 30% or more of their monthly income. Rental costs were even higher relative to income. 64% of seniors who lived in rentals spent more than 30% of their income on housi ng. The median housing costs for owners with no mortgage was $528 per month, for owners with a mortgage was $1,910 per month, and for renters was $1,140 per month. Homelessness Nearly 6,000 individuals experienced at least one episode of homelessness in 2 014-2015 Fiscal Year (Contra Costa Council on Homelessness 2014-2015 Fiscal Year Annual Report). While the Point in Time (PIT) Count conducted by Contra Costa Council on Homelessness identified 3,715 individuals were homeless on January 28, 2016. Of these individuals, 20% are aged 55 or older and 7% are 62 and older. Medicare and MediCal Latest data showed that 181,880 Contra Costa residents are enrolled in Medicare and Medicare Advantage and other health plans (Centers for Medicare & Medicaid Services, Feb. 2016). 31,038 Contra Costa residents aged 60 and older are Medi -Cal eligible (California Department on Aging Demographic Projections, 2016). Economic Security Public assistance programs such as Supplemental Security Income (SSI) and those that provide low -cost or free housing, health care, and food are commonly “means tested,” meaning that only residents who are below certain income and wealth thresholds are eligible. However, these programs use the same threshold – 100% of the Contra Costa County Area Plan Update: FY 2017 -2018 9 Federal Poverty Level – around the entire United States despite widely varying costs of living. In areas with a high cost of living, like Contra Costa County, this can leave many seniors economically insecure, with not enough resources to meet basic needs, but inelig ible for additional aid. The UCLA Center for Health Policy Research and the Insight Center for Community Economic Development established the Elder Index to provide an evidence -based indicator of the actual basic costs faced by older adults. The Elder Index takes into account the local costs of basic expenses, including housing, food, medical care, and transportation at the county level. The Elder Index is not a single number, but created for singles and couples, and for homeowne rs with a mortgage, without a mortgage, and renters. In 2011, for a single renter living alone in Contra Costa County, the Federal Poverty Guideline is only $10,890 per year. However, the Elder Index for meeting basic needs is more than twice that level, $26,249 per year. Using the Elder Index, it was determined that 48,000 seniors in Contra Costa do not have enough income to meet their basic needs, representing 42% of all seniors in the county. However, only 5% were below the Federal Poverty Level, leavi ng 36% of seniors who are struggling to meet basic needs but ineligible for many assistance programs. Women living alone are the most likely to be economically insecure. More than half of women living alone in Contra Costa County are economically insecure according to the Elder Index. More than twice as many women living alone are economically insecure than the other seniors: men living alone, men in 2 person households, or even women in 2 person households. Economic insecurity in Contra Costa County is als o related to race. While almost 40% of White households are economically insecure, 75% of African American and 99% of Hispanic/Latino households are economically insecure. According to the data collected in the Get Care report, of those who used register ed services and reported on their race, 799 users were white/non -Hispanic and low income; Minority low income users numbered 1,714. It should be noted that participants have the choice to decline to state race on application for services and we are findin g that up to 50% of respondents exercise their right to “refuse to respond” on questions of income and race. Senior Population Growth The senior population in Contra Costa County will grow significantly over the next two decades and become more racially and ethnically diverse. The California Department of Finance projects that the population will grow from 1,051,553 residents in 2010 to 1,400,999 residents in 2040, an increase of 33%. By 2060, Contra Costa County is projected to have 1,620,604 residents, an increase of 54% from 2010. In 2010, seniors aged 65 and older represented 13% of the County population. That will rise to 23% of the county’s population in 2040. The number of seniors aged 65 and older will grow from 131,689 in 2010 to 317,592 Regional Population Forecast San Francisco Bay Area’s population is expected to grow from 7.1 million in 2010 to 7.6 million residents in 2015 to a projected 9.5 million residents in 2040. The senior population in the Bay Area is expected to grow from 885,000 residents in 2010 to 2.1 million residents in 2040. Seniors represented 12% of the Bay Area’s population in 2010, but are expected to reach 22% of the population in 2040. More than half of the growth of the Bay Area’s population is due to increases in the number of residents aged 65 years and older. The population of residents aged 65 years and older is expected to more than double, increasing 140 percent. The Bay Area will become even more ethnically diverse in 2040. The senior population will also be more diverse by 2040. However, in 2040, residents aged 65 years and older will be the only age group in which non-Hispanic Whites make up over 50% of the age group population. Data Source: Association of Bay Area Government (ABAG) Regional Forecast for Plan Bay Area 2040 Contra Costa County Area Plan Update: FY 2017 -2018 10 in 2040. More than half of the growth in population of Contra Costa County in the coming decades will be due to the growth in the senior population. (53% of growth from 2010 to 2040, also 53% of growth from 2015 to 2040) The sub-population aged 75 and older will grow from 6% in 2010 to 13% of the County population in 2040. This is a rise from 60,104 residents in 2010 to 173,178 in 2040. Resources and Constraints In previous sections, we’ve established that Contra Costa Co unty’s senior population is growing rapidly due to the aging of Baby Boomers, 42% of the county’s seniors do not have enough income to meet their basic needs (Elder Index, 2011), and 64% of seniors who lived in rentals spent more than 30% of their income o n housing costs (American Community Survey, 2014). Taken all together, the needs of seniors are great in Contra Costa County and the demand for services to help them age with dignity and in their homes will continue to grow. Despite the growing need, fu nding levels for aging services such as nutrition, support services, and caregiver supports have not kept pace with demand or with inflation. Currently, the primary funding the AAA has to address the needs of seniors comes from the federal government through the Older Americans Act, with State and local County match. The latest reauthorization of the Older Americans Act keeps core programs such as home delivered and congregate meals, family caregiver supports, health promotion, and support services intact. It will also aim to address elder abuse --calling for improved training on elder abuse prevention and screening for those working in the aging field. While funding is expected to increase slightly with the latest reauthorization of the Older Americans Act, the resources available to serve Contra Costa seniors remain limited. In the meantime, the Older Californians Act continues to exist largely as an unfunded statute. Recent efforts to restore state funding to the support programs such as nutrition, Alzheimer’s day care centers, and caregiver supports have been unsuccessful. To develop additional revenue and enhance services, the AAA is currently assessing plans to leverage funding from the Older Americans Act with existing funding sources within ou r umbrella organization, Employment and Human Services Department (EHSD). In particular, we will be working more closely with the Adult Protective Services (APS) and In-Home Supportive Services (IHSS) programs to coordinate and streamline services to bett er prevent and protect seniors from abuse, and ensure that low -income and disabled seniors have reliable care to live safely and independently in their homes. Together, we also aim to strengthen our Information and Assistance (I&A) service, a telephonic p rogram that serves as Contra Costa County’s main point of entry for access to information on aging and disability services. In addition, the AAA was awarded a grant to continue administration of the Senior Community Service Employment Program (SCSEP). Authorized by Title V of the Older Americans Act, SCSEP provides subsidized, service -based training for low -income persons 55 or older who are unemployed. The program is supported by a grant from National Asian Pacific Center on Aging with funding originating from the Department of Labor. The AAA is partnering with America’s Job Centers of California (AJCC) to ensure that SCSEP is an integral part of their “one -stop” employment and training services system. With in -kind support from the AJCCs, SCSEP have off ices in three AJCC sites throughout the county. Maintaining SCSEP gives the AAA another resource to help seniors obtain employment and improve their economic outcomes. Contra Costa County is fortunate to have a large citizenry willing to donate their t ime and skills to help serve seniors in the community. With limited funding, many AAA programs rely heavily on volunteers to deliver services. Last year, over 2,100 volunteers contributed their time in support of aging services under the Older Americans Act. Among many things, volunteers provide rides, deliver meals, run errands, visit long -term facilities to investigate complaints, provide companionship, serve meals at congregate nutrition sites, and provide Contra Costa County Area Plan Update: FY 2017 -2018 11 counseling services. Volunteers are a vital resource and the AAA will continue to work with our community partners to support and recruit volunteers to help seniors meet essential needs. SECTION 7. PUBLIC HEARINGS PSA 7 At least one public hearing must be held each year of the four-year planning cycle. CCR Title 22, Article 3, Section 7302(a)(10) and Section 7308, OAA 2006 306(a) Fiscal Year Date Location Number of Attendees Presented in languages other than English?1 Yes or No Was hearing held at a Long- Term Care Facility?2 Yes or No 2016-17 March 16, 2016 500 Ellinwood Way, Pleasant Hill, CA 94523 no no 2017-18 March15, 2017 500 Ellinwood Way, Pleasant Hill, CA 94523 47 no no 2018-19 March 21, 2018 500 Ellinwood Way, Pleasant Hill, CA 94523 41 no no 2019-20 The following must be discussed at each Public Hearing conducted during the planning cycle: 1. Summarize the outreach efforts used in seeking input into the Area Plan from institutionalized, homebound, and/or disabled older individuals. Meeting was publicly noticed in the newspapers in East, West and Central county distribution. Hearing was also noticed on the website, e -mailed notices were distributed. 2. Were proposed expenditures for Program Development (PD) or Coordination (C) discussed? Yes. Go to question #3 1 A translator is not required unless the AAA determines a significant number of attendees require translation services. 2 AAAs are encouraged to include individuals in LTC facilities in the planning process, but hearings are not required to be held in LTC facilities. Contra Costa County Area Plan Update: FY 2017 -2018 12 Not applicable, PD and/or C funds are not used. Go to question #4 3. Summarize the comments received concerning proposed expenditures for PD and/or C The only comment receiv ed was gratitude for innovation in program expansion, n o comments were received pertaining to the proposed expenditures under PD and/or C. 4. Attendees were provided the opportunity to testify regarding setting minimum percentages of Title III B program funds to meet the adequate proportion of funding for Priority Services Yes. Go to question #5 No , Explain: 5. Summarize the comments received concerning minimum percentages of Title IIIB funds to meet the adequate proportion of funding for priority services. No Comments were received concerning minimum percentages of Title III B funds to meet adequate proportion. 6. List any other issues discussed or raised at the public hearing. A participant stated that there should be more emphasis on housing for senior s in the Area Plan. One participant asked about getting an increase in funding. AAA Program Manager discussed and reviewed the shift of funds from Registry to Friendly Visiting services this past year, the Advisory Council’s Planning Committee had endorsed the shift in funds as the RFP for the services did not attract bidders due to the insurance liability costs as being cost prohibitive. As this service is offered by private companies and negotiated rates are in place with two private registry services it was concluded that the loss of this service will not be impactful. However, the need of isolated seniors who are homebound and lonely is identified as a need. 7. Note any changes to the Area Plan which were a result of input by attendees . None noted. Contra Costa County Area Plan Update: FY 2017 -2018 13 SECTION 9: AREA PLAN NARRATIVE GOALS AND OBJECTIVES GOAL # 1 The AAA is committed to assisting older individuals (who may be in danger of losing their independence) so they can lead meaningful, dignified, and independent lives in their own homes and communities as long as possible. AAA will accomplish this through an accessible range of options including but not limited to, collaborative efforts, decision making among public, private, voluntary, fraternal organizations, and coalitions, for continuing the development and enhancement of a comprehensive and coordinated community and home based system of care. RATIONALE The AAA conducted needs assessments and analysis of the results of completed surveys which directed the AAA to provide program development, coordination, and technical assistance. OBJECTIVES Projected Start & End Dates Title III B Funded PD or C Status 1. Aging and Adult Services Staff Assistant, and Senior Staff Assistants will actively participate in the Senior Coalitions to identify and prioritize senior needs by providing technical assistance in working with Coalition members on needs identified, including fraud prevention, health and intergenerational issues. Events include: Senior Rally Day, Living Well after 50, Social Security Town Halls 7/1/16- 6/30/7 7/1/17- 6/30/18 7/1/18- 6/20/19 C Continued 2. The AAA Program Manager, Aging and Adult Services Senior Staff Assistants, and the Advisory Council Planning Committee Members will work collaboratively with AAA contractors to develop and plan special programs/events/services with the use of One-Time Only funds in order to establish a new service, expand or integrate existing services. 7/1/16- 6/30/17 7/1/18- 6/30/19 7/1/18- 6/30/19 PD Continued Contra Costa County Area Plan Update: FY 2017 -2018 14 3. The AAA Program Manager, Aging and Adult Services Senior Staff Assistants , and the Advisory Council Planning Committee Members will work collaboratively with CBO’s to develop and plan special programs/events /services to help address the needs of older adults with particular attention to LGBT seniors. 7/1/16- 6/30/17 7/1/17- 6/30/18 7/1/18- 6/30/19 C Continued 3. The AAA Program Manager, Aging and Adult Services Senior Staff Assistants , and the Advisory Council Planning Committee Members will work collaboratively with CBO s to develop and plan special programs/events/services to help address the needs of older adults with particular attention to seniors with limited-English speaking capability. 7/1/16- 6/30/17 7/1/17- 6/30/18 7/1/18- 6/30/19 C Continued 4. The AAA Program Manager, Aging and Adult Services Senior Staff Assistants , and the Advisory Council Planning Committee Health Work Group Members will work collaboratively with County Health Department and AAA contractors to develop and plan special programs/events/services to help address the needs of older adults with particular attention to disease prevention and health promotion of seniors.  ACOA Health Work Group has developed a Pilot Project to alleviate nutritional barriers to healing and to assist in the management of chronic conditions of Older Adults. They are seeking support to provide 30 days of meals to select Medicare patients upon physician’s order at discharge. “Meals on Discharge” would provide nutrition to those older adults who live alone and are isolated. Project components: provide meals to reduce re - admissions, MOW to provide trained volunteer to observe patient 5 times per week, MOW to can provide data of healthcare use that would assist in post discharge recovery of future patients. 7/1/16- 6/30/17 7/1/17- 6/30/18 7/1/8- 6/30/19 PD Revised 5. The AAA Program Manager, Aging and Adult Services Senior Staff Assistants , and the Advisory Council Planning Committee Members will work collaboratively with CBO’s to develop and plan special programs/events/services to help address pressing or emergent needs identified by AAA staff or its contracted providers. 7/1/16- 6/30/17 7/1/17- 6/30/18 7/1/18- 6/30/19 C Continued Contra Costa County Area Plan Update: FY 2017 -2018 15 6. Aging and Adult Services Senior Staff Assistants and AAA Program Manager will organize and hold an annual “Partners in Planning” event that brings together volunteers, community based organizations, and organizations in the county’s aging networ k to meet each other, exchange ideas, learn from each other’s successes and challenges, foster partnerships, and develop strategies to develop, expand, and enhance services for the elderly in CCC. 7/1/16- 6/30/20 7/1/17- 6/30/18 7/1/18- 6/30/19 C Continued 7. AAA Staff and AAA direct services will partner with AAA Advisory Council and its committees as appropriate, contractors and CBOs to address service delivery issues County wide. 7/1/16- 6/30/20 7/1/17- 6/30/18 7/1/18- 6/30/19 C Continued 9. Senior Staff Assistant/ I&A Supervisor will plan quarterly “Professional Exchange Roundtable” meetings. The purpose of the meetings is to bring County personnel together to meet and exchange ideas, and to learn about community resources to better serve clients. 7/1/16- 6/30/20 7/1/17- 6/30/18 7/1/18- 6/30/19 C Continued 10. The AAA Program Manager, Aging and Adult Services Senior Staff Assistant, and Advisory Council on Aging members will participate in a countywide collaborative planning process to develop a Contra Costa Senior Policy Platform. Seniors, caregivers, service providers, and other stakeholders will be engaged in the planning process. Through collaboration and partnership, the goal is to develop and endorse a strategic plan that outlines strategies and steps to improve service access, service quality, and the overall quality of life for seniors in Contra Costa County. 7/1/16- 6/30/17 C Completed Contra Costa County Area Plan Update: FY 2017 -2018 16 GOAL # 2 AAA will provide services to older individuals with the greatest economic and social needs, including low income diverse population groups through continued service expansion, development, and collaboration with community groups, service providers, and elected officials, in order to provide health, social, nutrition and legal services for older individuals who may be at risk of abuse or neglect. RATIONALE Mandated by the Older Americans Act and this AAA is committed to providing services to the population groups specified above. OBJECTIVES Projected Start & End Dates Title III B Funded PD or C Status 1. The Aging & Adult Services Director, AAA Program Manager, Aging and Adult Services Senior Staff Assistants , and Planning Committee to the Advisory Council will actively work through membership on the Mental Health Department’s Consolidated Planning Advisory W orkgroup and CPAW’s Aging and Older Adult Comm ittee, to plan outreach strategies to reach underserved seniors, particularly with respect to: isolation; low -income; mental illness; language barriers; and LGBT. 7/1/16- 6/30/17 7/1/17- 6/30/18 7/1/18- 6/30/19 C Continued 2. Aging and Adult Services Senior Staff Assistants, Program Manager, Aging & Adult Services Director, and Advisory Council on Aging (ACOA) members will focus on education and promotion of “age friendly” initiatives to ensure that access to housing, transportation and civic life are planned in local municipalities policy decisions to address the needs of seniors.  ACOA city representatives and MAL will educate and promote “age friendly” platforms to their respective city council ensuring that the needs of Older Adults are considered in all aspects of city planning.  AAS Director and AAA Program Manager will seek out “Age Friendly” designation status for Contra Costa County.  AAS Director and AAA Program Manager will collaborate with other County departments and bureaus to ensure that Older Adults are represented in all policy and program considerations. 7/1/16- 6/30/20 7/1/17- 6/30/18 7/1/18- 6/30/19 C Continued Contra Costa County Area Plan Update: FY 2017 -2018 17 3. AAA Program Manager, Senior Staff Assistants and the Advisory Council will work with various legal services providers and other interested stakeholders to coordinate elder abuse prevention activities for seniors vulnerable to or at risk of exploitation.  An Elder Abuse Prevention Workgroup of the Advisory Council was established to increase awareness of prevention of elder abuse, neglect & exploitation. Trainings and dissemination of elder abuse prevention materials and other related presentations to the public. Seven trainings per year will be scheduled.  AAA/APS staff members in coordination with Ombudsman will assist with hosting seminars, fairs, or other educational events related to elder abuse and Elder Abuse Month. 7/1/16- 6/30/20 7/1/17- 6/30/18 7/1/18- 6/30/19 C Revised 4. AAA Senior Staff Assistant will partner with Todos Unidos , local hospitals, and community organizations to coordinate an annual “Senior Appreciation Day – Health and Resource Fair” in recognition of Older Americans Month in May. At the event seniors will receive free health screenings for diabetes, high blood pressure, osteoporosis, dental problems, and other health issues. The event will also feature exercise demonstrations, nutrition information, and information about community resour ces presented in both Spanish and English. 7/1/16- 6/30/17 C Completed 5. AAA Senior Staff Assistant will work with the Food Bank of Contra Costa and Solano County to coordinate the distribution of free USDA Farmers Market Coupons to qualified low-income seniors. The coupons will be available to seniors at 16 food distribution sites throughout Contra Costa County. 7/1/16- 6/30/7 7/1/17- 6/30/18 7/1/18- 6/30/19 C Continued 6. The AAA Senior Staff Assistant will continue to serve on the Fall Prevention Program Steering Committee and the Fall Prevention Coalition to help develop, coordinate, and sustain programs and activities that prevent falls such as fall risk assessments, fall prevention education, physical activity and exercise, home safety modifications, and medication management. 7/1/16- 6/30/17 7/1/17- 6/30/18 C Completed Contra Costa County Area Plan Update: FY 2017 -2018 18 7. The AAA Program Manager and Senior Staff Assistants will partner with appropriate local CBOs to plan and coordinate a forum that will provide educational resource information to seniors and their families, as well as promote visibility for older adult mental health issues in the community.  CA MH older Adult System of Care Project- UCLA Center for Health Policy Research - planning stages 7/1/16- 6/30/17 7/1/17- 6/30/18 7/1/18- 6/30/19 C Continued 8. Through the Advisory Council on Aging (ACOA) Housing Workgroup, the AAA Senior Staff Assistant is working in concert with ACOA members, housing service providers, County Housing Authority, affordable housing developers, homeless programs, and other stakeholders to identify and develop advocacy strategies and solutions to help seniors struggling to find affordable housing. The Workgroup will be assessing plans to develop a shared housing program in Contra Costa County. (completed) 7/1/16- 6/30/17 7/1/17- 6/30/18 7/1/18- 6/30/19 PD Continued 9. AAA Program Manager and Senior Staff Assistants will be creating an integrated call center with Adult Protective Services (APS) and In-Home Supportive Services (IHSS) programs to coordinate and streamline services to better prevent and protect seniors from abuse, and ensure that low-income and disabled seniors have reliable care to live safely and independently in their homes. 7/1/16- 6/30/17 7/1/17- 6/30/18 C Completed Contra Costa County Area Plan Update: FY 2017 -2018 19 10. Ombudsman Services will provide a Long Term Care Ombudsman Program for adults, utilizing Title IIIB and VIIA funding of the Older Americans Act. Services will include the following:  Conduct activities relating to receiving, analyzing, researching, observing, interviewing or verifying complaints and activities related to intervention in complaints on behalf of a client with a target resolution rate of 91%.  Provide mediation and conciliation services in the resolution of inquiries and complaints from older long term care residents and patients. Target of 1,494 Consultations provided to individuals.  Investigate reports of physical abuse of all dependent adult and elder residents of long term facilities in accordance with the mandates established.  Conduct activities related to the education of groups of older adults, their families, community organizations, and facility staff about senior’s rights, benefits, and entitlements. Target of 376 consultations to facilities.  Recruit, train, and certify Ombudsman volunteers. Assign volunteers and staff to the 31 nursing homes and staff caseworkers to intermediate care facilities for the developmentally disabled adults in Contra Costa County. Target of maintaining at least 45 trained and certified volunteers.  Establish family councils to include family members of older patients in skilled nursing facilities to advocate for and respond to the needs of the patients within the facilities. Target of having 22 resident council meetings. 7/1/16- 6/30/17 7/1/17- 6/30/18 7/1/18- 6/30/19 Continued 11. In order to expand and make information and referral services more accessible to the community, the AAA Senior Staff Assistant will work collaboratively with senior and community centers to recruit and train volunteers to provide information and referral services in the community. 7/1/16- 6/30/17 7/1/17- 6/30/18 Completed Contra Costa County Area Plan Update: FY 2017 -2018 20 12. In order to provide better customer service, the AAA Senior Staff Assistant will recruit and train volunteers to support the work of Social Workers in the Information & Assistance (I&A) program. I&A volunteers will help do follow-ups on routine calls to see if clients’ needs are addressed or if further assistance is required. This will help to free up time for the Social Workers to assist vulnerable seniors, adults with disabilities, and caregivers with complex needs. 7/1/16- 6/30/17 PD Completed GOAL # 3 AAA will provide public information to agencies and community persons aged 60+ and their families regarding resource availability, educational opportunities, demographics, health care insurance counseling, and funding opportunities. RATIONALE Various survey responses, Advisory Council, Board of Supervisors, Coalitions, stakeholders and other groups have identified the need for the AAA to communicate with and provide information to the general public at all levels. OBJECTIVES Projected Start & End Dates Title III B Funded PD or C Status 1. AAA Program Manager and Aging and Adult Services Senior Staff Assistants will work with senior coalitions, community based organizations, the County’s aging network, offices of County Supervisors, and other groups to identify and address senior needs by providing technical assistance including, assistance with needs assessments, focus groups, quality assurance surveys, program development, and fundraising. 7/1/16- 6/30/17 7/1/17- 6/30/18 7/1/18- 6/30/19 C Continued 2.. An Aging and Adult Senior Staff Assistant w ill make the results of the Senior Survey available to interested community organizations and members of the public. The purpose of the survey is to ascertain the needs of our senior population, directly, by surveying them county wide and to use the results as a tool in the planning for the PSA’s Area Plan as well as possible program development given budget limitations. 7/1/16- 6/30/20 7/1/17- 6/30/18 7/1/18- 6/30/19 Continued Contra Costa County Area Plan Update: FY 2017 -2018 21 GOAL # 4 AAA will actively promote the health and well-being of the older population of Contra Costa County through various community outreach and evidence-based activities . RATIONALE As specified by the Older Americans Act, including Title III D. OBJECTIVES Projected Start & End Dates Title III B Funded PD or C Status 1. AAA Program Manager/ Senior Staff Assistant will work with Dept. of Public Health and CBO’s to expand services in Far East Contra Costa to provide additional social supports to at-risk seniors through meal delivery and other services. Wraparound services will be identified for those seniors who are homebound and isolated from services. 7/1/18- 6/30/19 PD New 2. The Fall Prevention Program (FPP) will offer an in- home “Otago Exercise Program ”. It is recognized by the Centers for Disease Control and Prevention as an evidence-based program. Nursing students will provide in-home exercises to homebound seniors. Pre and post evaluations will be conducted to determine if the exercise program helped reduce fall risks. The Otago program is a recognized evidence-based program listed on the NCOA Title IIID Highest Tier Evidence-Based Health Promotion/Disease Prevention Program. An Otago-trained Physical Therapist will conduct the evaluations for this approved evidence-based Title IIID program. Additionally, the PT will train and supervise university nursing students to conduct the exercise program in seniors’ homes to achieve 1,800 hours of service. 7/1/16- 6/30/20 7/1/17- 6/30/18 7/1/18- 6/30/19 PD Continued 3. Utilizing SNAP-Ed funds, a Senior Nutrition Assistance Program has been implemented that will serve seniors at the lowest income congregate meal sites in Contra Costa County. Tai Chi for Better Balance classes will be complemented by nutrition education sessions that will demonstrate, for example, how to cook nutritious foods. The SNAP-Ed program is operated in conjunction with collaborative partners from the Health Department’s Prevention and Wellness Program. 7/1/16- 6/30/20 7/1/17- 6/30/18 Completed Contra Costa County Area Plan Update: FY 2017 -2018 22 GOAL # 5 The AAA is committed to planning for and implementing community services for the Baby Boomer population; recognizing and addressing their unique needs related to housing, transportation, financial security, health and well-being, employment and community involvement. While there is no current funding for this effort, the AAA will seek to accomplish this through advocacy, and creative collaboration with current and new community partners. RATIONALE To address the needs of the influx of Baby Boomers expected to retire in the near future. OBJECTIVES Projected Start & End Dates Title III B Funded PD or C Status 1. AAA Program Manager, Senior Staff Assistants , and members of the Advisory Council on Aging will provide outreach and education to encourage participation of older adults in policy making positions on local boards, city councils and planning commissions. 7/1/16- 6/30/20 7/1/17- 6/30/18 7/1/18- 6/30/19 C Continued 2. Senior Community Service Employment Program (SCSEP) provides subsidized, service-based training for low-income persons 55 or older who are unemployed. The program is supported by a grant from National Asian Pacific Council on Aging (NAPCA), with funding originating from the Department of Labor. SCSEP is partnering with America’s Job Centers of California (AJCC) to ensure that Baby Boomers and their cohorts have access to employment and training resources to help them secure gainful employment. 7/1/16- 6/30/20 7/1/17- 6/30/18 7/1/18- 6/30/19 Continued 3. AAA Program Manager and Sr. Staff Assistant will support Volunteer recruitment activities among 55+ retirees that fit with their talent, interest and skills to serve the community and improve lives in the elder population in Contra Costa County.  Seeking grant funding to establish Senior Volunteer Center for Contra Costa County. 7/1/17- 6/30/18 7/1/18- 6/30/19 C Continued 23 GOAL # 6 The AAA will work to prevent isolation, poverty, homelessness, and premature institutionalization of Lesbian, Gay, Bisexual, and Transgender (LGBT) seniors . This is due to recent studies showing LGBT seniors to be at a higher risk as a result of life-long experiences causing marginalization. RATIONALE Mandated by the California Department of Aging. OBJECTIVES Projected Start & End Dates Title III B Funded PD or C Status 1. AAA Program Manager and Aging and Adult Services Senior Staff Assistants will collaborate with local agencies which serve LGBT seniors in order to maintain the most current demographic information on LGBT Seniors, particularly regarding those of low - income and minority status in order to adequately plan for services.  All local agencies serving Older Adults will be trained via Webinar hosted by SageCare on the topics of: Supporting LGBT Older Adults; Asking Inclusive Intake Questions .  AAA Staff to provide support to local agencies to assist with integration of new intake procedures which reflect diversity in sexual orientation and gender identity. 7/1/16- 6/30/20 7/1/17- 6/30/18 7/1/18- 6/30/19 C Revised 2. AAA Program Manager and Aging and Adult Services Senior Staff Assistants will collaborate with local agencies which serve LGBT seniors in order to maintain the most current resource information on culturally competent services for LGBT Seniors in order for the Aging Network to provide appropriate referrals and identify resourc e needs . 7/1/16- 6/30/20 7/1/17- 6/30/18 7/1/18- 6/30/19 C Revised 24 GOAL # 7 The AAA will work in partnership with transportation service providers, local agencies and grass root groups to combat isolation, to increase access and transportation options for older adults, and promote a collaborative effort to advocate for more countywide transportation resources. RATIONALE Mandated by the California Department of Aging. OBJECTIVES Projected Start & End Dates Title III B Funded PD or C Status 1. ACOA Senior Mobility Action Council (SMAC), AAA Program Manager and Aging and Adult Services Senior Staff Assistants will collaborate with local agencies which serve seniors as well as transit providers to plan and coordinate educational forums throughout the county on both public safety issues for older drivers as well as options for transportation.  Emergency Preparedness Event to be scheduled to highlight emergency evacuation and the distribution of Emergency Preparedness Kits. 7/1/16- 6/30/17 7/1/17- 6/30/18 7/1/18- 6/30/19 C Revised 2. AAA Program Manager and Area Agency on Aging Senior Staff Assistants will promote public information on safety issues for older drivers as well as options for transportation.  Published “Way to Go Contra Costa” Transportation Resource Guide in Spanish, Chinese and English  ACOA Presentation on Safe Driving for older drivers 7/1/16- 6/30/20 7/1/17- 6/30/18 C Completed 3. The AAA Program Manager and Aging and Adult Services Senior Staff Assistants will work with community based organizations, interested citizens, and the Advisory Council on Aging’s Transportation and Housing Workgroups to facilitate new strategies and recommendations for land use planning/transit villages to meet the needs of seniors . 7/1/16- 6/30/20 7/1/17- 6/30/18 C Deleted 25 SECTION 10 - SERVICE UNIT PLAN (SUP) OBJECTIVES PSA 7 TITLE III/VIIA SERVICE UNIT PLAN OBJECTIVES CCR Article 3, Section 7300(d) The Service Unit Plan (SUP) uses the National Aging Program Information System (NAPIS) Categories and units of service. They are defined in the NAPIS State Program Report (SPR) For services not defined in NAPIS, refer to the Service Categories and Data Dictionary and the National Ombudsman Reporting System (NORS) Instructions. Report the units of service to be provided with ALL funding sources. Related funding is reported in the annual Area Plan Budget (CDA 122) for Titles IIIB, IIIC -1, IIIC -2, IIID, and VIIA. 1. Personal Care (In -Home) Service Not Provided 2. Homemaker (In-Home) Service Not Provided 3. Chore (In-Home) Service Not Provided 4. Home-Delivered Meal Unit of Service = 1 meal Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers (if applicable) 2016-2017 365,000 2 2017-2018 410,000 2 2018-2019 415,000 2 2019-2020 5. Adult Day/ Health Care (In -Home) Unit of Service = 1 hour Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers (if applicable) 2016-2017 7.208 4 2017-2018 6,700 4 2018-2019 6,200 4 2019-2020 6. Case Management (Access) Service not Provided 7. Assisted Transportation (Access) Unit of Service = 1 one -way trip Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers (if applicable) 2016-2017 1,100 7 27 2017-2018 1,100 7 2018-2019 2,000 7 2019-2020 28 8. Congregate Meals Unit of Service = 1 meal Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers (if applicable) 2016-2017 165,000 2 2017-2018 155,000 2 2018-2019 157,000 2 2019-2020 9. Nutrition Counseling Service Not Provided 10. Transportation (Access) Unit of Service = 1 one -way trip Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers (if applicable) 2016-2017 36,500 2, 5 2017-2018 36,500 2, 5 2018-2019 35,000 2,5 2019-2020 11. Legal Assistance Unit of Service = 1 hour Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers (if applicable) 2016-2017 5,671 2 2017-2018 5,200 2 2018-2019 5,700 2 2019-2020 29 12. Nutrition Education Unit of Service = 1 session per participant Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers (if applicable) 2016-2017 5,000 2 2017-2018 5,500 2 2018-2019 5,000 2 2019-2020 13. Information and Assistance (Access) Unit of Service = 1 contact Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers (if applicable) 2016-2017 12,000 1, 2, 4 2017-2018 9,000 1,2, 4 2018-2019 9,000 1,2,4 2019-2020 14. Outreach (Access) Unit of Service = 1 contact Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers (if applicable) 2016-2017 9 4 2017-2018 9 4 2018-2019 9 4 2019-2020 15. NAPIS Service Category – “Other” Title III Services Other Supportive Service Category 15. Community Education Unit of Service = 1 activity Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers 2016-2017 9 4 30 2017-2018 9 4 2018-2019 9 4, 7 2019-2020 14. Visiting Unit of Service = 1 hour Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers (if applicable) 2016-2017 26,500 1 2017-2018 26,500 1 2018-2019 35,000 1 2019-2020 18. Registry No longer funding this service – Visiting identified as a priority area of service , funds have transferred to that service. Unit of Service = 1 hour Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers (if applicable) 2016-2017 11,700 1 2017-2018 11,700 1 2018-2019 0 2019-2020 Other Priority Title IIIB Services: Telephone Reassurance Unit of Service: Contact Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers 2016-2017 2017-2018 2018-2019 2,000 4 4.1, 2019-2020 Other Supportive Service Category: Unit of Service: Product Disaster Preparedness Materials Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers 31 2016-2017 2017-2018 2018-2019 200 7 1 2019-2020 16. Title IIID/ Disease Prevention and Health Promotion Instructions for Title IIID Disease Prevention and Health Promotion: Enter the name of the proposed program to be implemented, proposed units of service and the Program Goal and Objective number(s) that provide a narrative description of the program, and explain how the service activity meets the criteria for evidence -based programs described in PM 15-10. Unit of Service = 1 contact Service Activities: Provides evidence based, in -home “Otago Exercise Program” to home bound seniors.  Title IIID/ Disease Prevention and Health Promotion: Enter required program goal and objective numbers in the Title III D Service Plan Objective Table below: Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers (Required) 2016-2017 60 4 2017-2018 1,800 4 2018-2019 1,800 4 OBJ. 2; goal #4 2019-2020 The Fall Prevention Program (FPP) will offer an in-home “Otago Exercise Program”. It is recognized by the Centers for Disease Control and Prevention as an evidence -based program. Nursing students will provide in-home exercises to homebound seniors. Pre and post evaluations will be conducted to determine if the exercise program helped reduce fall risks. The Otago program is a recognized evidence-based program listed on the NCOA Title IIID Highest Tier Evidence-Based Health Promotion/Disease Prevention Program. An Otago-trained Physical Therapist will conduct the evaluations for this approved evidence -based Title IIID program. Additionally, the PT will train and supervise university nursing students to conduct the exercise program in seniors ’ homes 33 PSA 7 TITLE IIIB and Title VIIA: LONG-TERM CARE (LTC) OMBUDSMAN PROGRAM OUTCOMES 2016–2020 Four-Year Planning Cycle As mandated by the Older Americans Act, the mission of the LTC Ombudsman Program is to seek resolution of problems and advocate for the rights of residents of LTC facilities with the goal of enhancing the quality of life and care of residents. Each year during the four-year cycle, analysts from the Office of the State Long -Term Care Ombudsman (OSLTCO) will forward baseline numbers to the AAA from the prior fiscal year National Ombudsman Reporting System (NORS) data as entered into the Statewide Ombudsman Program database by the local LTC Ombudsman Program and reported by the OSTLCO in the State Annual Report to the Administration o n Aging (AoA). The AAA will establish targets each year in consultation with the local LTC Ombudsman Program Coordinator. Use the yearly baseline data as the benchmark for determining yearly targets. Refer to your local LTC Ombudsman Program’s last thre e years of AoA data for historical trends. Targets should be reasonable and attainable based on current program resources. Complete all Measures and Targets for Outcomes 1 -3. Outcome 1. The problems and concerns of long -term care residents are solved th rough complaint resolution and other services of the Ombudsman Progra m. [OAA Section 712(a)(3),(5)] Measures and Targets: A. Complaint Resolution Rate (AoA Report, Part I.E, Actions on Complaints) The average California complaint resolution rate for FY 2013-2014 was 73%. 1. FY 2014-2015 Baseline Resolution Rate: Number of complaints resolved 333 + Number of partially resolved complaints 219 divided by the Total Number of Complaints Received 720 = Baseline Resolution Rate 77% FY 2016-17 Target Resolution Rate 80% 2. FY 2015-2016 Baseline Resolution Rate: Number of complaints resolved 778 + Number of partially resolved complaints 309 divided by the Total Number of Complaints Received 1,177 = Baseline Resolution Rate 92% FY 2017-18 Target Resolution Rate 92% 3. FY 2016-2017 Baseline Resolution Rate: Number of complaints resolved 1,271 + Number of partially resolved complaints 710 divided by the Total Number of Complaints Received 2.184 = Baseline Resolution Rate 91% FY 2018-19 Target Resolution Rate 92% 4. FY 2017-2018 Baseline Resolution Rate: Number of complaints resolved + Number of partially resolved complaints divided by the Total Number of Complaints Received = Baseline Resolution Rate % FY 2019-20 Target Resolution Rate % Program Goals and Objective Numbers: 2 B. Work with Resident Councils (AoA Report, Part III.D.8) 1. FY 2014-2015 Baseline: number of Resident Council meetings attended 17 FY 2016-2017 Target: 40 2. FY 2015-2016 Baseline: number of Resident Council meetings attended 46 FY 2017-2018 Target: 46 3. FY 2016-2017 Baseline: number of Resident Council meetings attended 80 FY 2018-2019 Target: 80 4. FY 2017-2018 Baseline: number of Resident Council meetings attended FY 2019-2020 Target: Program Goals and Objective Numbers: 2 C. Work with Family Councils (AoA Report, Part III.D.9) 1. FY 2014-2015 Baseline number of Family Council meetings attended 0 FY 2016-2017 Target: 5 2. FY 2015-2016 Baseline number of Family Council meetings attended 6 FY 2017-2018 Target: 6 3. FY 2016-2017 Baseline number of Family Council meetings attended 20 FY 2018-2019 Target: 20 4. FY 2017-2018 Baseline number of Family Council meetings attended FY 2019-2020 Target: Program Goals and Objective Numbers: 2 D. Consultation to Facilities (AoA Report, Part III.D.4) Count of instances of ombudsman representatives’ interactions with facility staff for the purpose of providing general information and assistance unrelated to a complaint. Consultation may be accomplished by telephone, letter, email, fax, or in person. 1. FY 2014-2015 Baseline: number of consultations 357 FY 2016-2017 Target: 300 2. FY 2015-2016 Baseline: number of consultations 347 FY 2017-2018 Target: 340 3. FY 2016-2017 Baseline: number of consultations 995 FY 2018-2019 Target: 995 4. FY 2017-2018 Baseline: number of consultations FY 2019-2020 Target: Program Goals and Objective Numbers: 2 E. Information and Consultation to Individ uals (AoA Report, Part III.D.5) Count of instances of ombudsman representatives’ interactions with residents, family members, friends, and others in the community for the purpose of providing general information and assistance 35 unrelated to a complaint. C onsultation may be accomplished by: telephone, letter, email, fax, or in person. 1. FY 2014-2015 Baseline: number of consultations 833 FY 2016-2017 Target: 1,000 2. FY 2015-2016 Baseline: number of consultations 715 FY 2017-2018 Target: 700 3. FY 2016-2017 Baseline: number of consultations 1,494 FY 2018-2019 Target: 1,500 4. FY 2017-2018 Baseline: number of consultations FY 2019-2020 Target: Program Goals and Objective Numbers: 2 F. Community Education (AoA Report, Part III.D.10) LTC Ombudsman Program participation in public events planned to provide information or instruction to community members about the LTC Ombudsman Program or LTC issues. The number of sessions refers to the number of events, not the number of participants. 1. FY 2014-2015 Baseline: number of sessions 13 FY 2016-2017 Target: 20 2. FY 2015-2016 B aseline: number of sessions 22 FY 2017-2018 Target: 20 3. FY 2016-2017 Baseline: number of sessions 18 FY 2018-2019 Target: 18 1. FY 2017-2018 Baseline: number of sessions FY 2019-2020 Target: Program Goals and Objective Numbers: G. Systems Advocacy In the box below, in narrative format, provide at least one new priority systemic advocacy effort the local LTC Ombudsman Program will engage in during the fiscal year. If the systemic advocacy effort is a multi -year initiative, provide a systemic advocacy objective that explains progress made in the initiative during the prior fiscal year and identifies specific steps to be taken during the upcoming fiscal year. A new effort or a statement of progress made and goals for the upcoming year must be entered each year of the four-year cycle. Systems Advocacy can include efforts to improve conditions in one LTC facility or can be county-wide, State-wide, or even national in scope. (Examples: Work with LTC facilities to promote person-centered care and reduce the use of anti -psychotics, work with law enforcement entities to improve response and investigation of abuse complaints, collaboration with other agencies to improve LTC residents’ quality of care and quality of life, participation in disaster preparedness planning, participation in leg islative advocacy efforts related to LTC issues, etc. Enter information in the box below. 36 Systemic Advocacy Effort(s) for the current fiscal year 2018-2019. Ombudsman Services of Contra Costa will work to increase knowledge, awareness and practices related to appropriate discharges plans for long -term care residents. OSCC will work with the 30 skilled nursing facilities in Contra Costa to implement the new CMS regulations regarding discharge notification and identify opportunities for collaboration and comprehensive care planning to prevent inappropriate discharges to homeless shelters or other non-permanent residences. In addition, the ombudsman program will reengage on issues related to the unnecessary use of antipsychotics in long -term care facilities. Outcome 2. Residents have regular access to an Ombudsman. [(OAA Section 712(a)(3)(D), (5)(B)(ii)] Measures and Targets : A. Facility Coverage (other than in response to a complaint), (AoA Report, Part III.D.6) Percentage of nursing facilities within the PSA that were visited by an ombudsman representative at least once each quarter not in response to a complaint. The percentage is determined by dividing the number of nursing facilities in the PSA that were visi ted at least once each quarter not in response to a complaint by the total number of nursing facilities in the PSA. NOTE: This is not a count of visits but a count of facilities. In determining the number of facilities visited for this measure, no nursing facility can be counted more than once. 1. FY 2014-2015 Baseline: Number of Nursing Facilities visited at least once a quarter not in response to a complaint 28 divided by the total number of Nursing Facilities 32 = Baseline 88% FY 2016-2017 Target: 100% 2. FY 2015-2016 Baseline: Number of Nursing Facilities visited at least once a quarter not in response to a complaint 31 divided by the total number of Nursing Facilities 32 = Baseline 97% F7Y 2017-2018 Target: 97% 3. FY 2016-2017 Baseline: Number of Nursing Facilities visited at least once a quarter not in response to a complaint 30 divided by the total number of Nursing Facilities 31 = Baseline 97% FY 2018-2019 Target: 97% 4. FY 2017-2018 Baseline: Number of Nursing Facilities visited at least once a quarter not in response to a complaint divided by the total number of Nursing Facilities = Baseline % FY 2019-2020 Target: % Program Goals and Objective Numbers: B. Facility Coverage (other than in response to a complaint) (AoA Report, Part III.D.6) 37 Percentage of RCFEs within the PSA that were visited by an ombudsman representative at least once each quarter during the fiscal year not in response to a complaint. The percentage is determined by dividing the number of RCFEs in the PSA that were visited at least once each quarter not in response to a complaint by the total number of RCFEs in the PSA. NOTE: This is not a count of visits but a count of facilities. In determining the number of facilities visited for this measure, no RCFE can be counted more than once. 1. FY 2014-2015 Baseline: Number of RCFEs visited at least once a quarter not in response to a complaint 51 divided by the total number of RCFEs 415= Baseline12 % FY 2016-2017 Target: 90% 2. FY 2015-2016 Baseline: Number of RCFEs visited at least once a quarter not in response to a complaint 160 divided by the total number of RCFEs 401 = Baseline 40 % FY 2017-2018 Target: 40 % 3. FY 2016-2017 Baseline: Number of RCFEs visited at least once a quarter not in response to a complaint 196 divided by the total number of RCFEs 398 = Baseline 49% FY 2018-2019 Target: 49% 4. FY 2017-2018 Baseline: Number of RCFEs visited at least once a quarter not in response to a complaint divided by the total number of RCFEs = Baseline % FY 2019-2020 Target: % Program Goals and Objective Numbers: C. Number of Full-Time Equivalent (FTE) Staff (AoA Report Part III. B.2. - Staff and Volunteers) This number may only include staff time legitimately charged to the LTC Ombudsman Program. Time spent working for or in other programs may not be included in this number. For example, in a local LTC Ombudsman Program that considers full-time employment to be 40 hour per week, the FTE for a staff member who works in the Ombudsman Program 20 hours a week should be 0.5, even if the staff member works an additional 20 hours in another program. 1. FY 2014-2015 Baseline: 4.75 FTEs FY 2016-2017 Target: 5 FTEs 2. FY 2015-2016 Baseline: 3.63 FTEs FY 2017-2018 Target: 4 FTEs 3. FY 2016-2017 Baseline: 6.38 FTEs FY 2018-2019 Target: 6 FTEs 4. FY 2017-2018 Baseline: FTEs FY 2019-2020 Target: FTEs 38 Program Goals and Objective Numbers: 2 D. Number of Certified LTC Ombudsman Volunteers (AoA Report Part III. B.2. – Staff and Volunteers) 1. FY 2014-2015 Baseline: Number of certified LTC Ombudsman volunteers 34 FY 2016-2017 Projected Number of certified LTC Ombudsman volunteers 40 2. FY 2015-2016 Baseline: Number of certified LTC Ombudsman volunteers 34 FY 2017-2018 Projected Number of certified LTC Ombudsman volunteers 35 3. FY 2016-2017 Baseline: Number of certified LTC Ombudsman volunteers 34 FY 2018-2019 Projected Number of certified LTC Ombudsman volunteers 34 4. FY 2017-2018 Baseline: Number of certified LTC Ombudsman volunteers FY 2019-2020 Projected Number of certified LTC Ombudsman volunteers Program Goals and Objective Numbers: 2 Outcome 3. Ombudsman representatives accurately and consistently report data about their complaints and other program activities in a timely manner. [OAA Section 712(c)] Measures and Targets : In the box below, in narrative format, describe one or more specific efforts your program will undertake in the upcoming year to increase the accuracy, consistency, and timeliness of your National Ombudsman Reporting System (NORS) data reporting. Some examples could include:  Having Ombudsman Program staff and volunteers regularly attend NORS Consistency Training provided by the OSLTCO  Hiring additional staff to enter data  Updating computer equipment to make data entry easier  Initiating a case review process to ensure case entry is completed in a timely manner The Executive Director will hold monthly program review/case management meeting with staff members to ensure case consistency and investigation practices. In addition, the ED will review 10 rando mly selected cases from the ODIN database. Cases will be review consistency, compliance with state and national standards for LTC OMB and positive outcome for residents 39 PSA 7 TITLE VIIA ELDER ABUSE PREVENTION SERVICE UNIT PLAN OBJECTIVES TITLE VIIA ELDER ABUSE PREVENTION SERVICE UNIT PLAN OBJECTIVES The agency receiving Title VIIA Elder Abuse Prevention funding is: Contra Costa County Senior Legal Services Fiscal Year Total # of Public Education Sessions Fiscal Year Total # of Training Sessions for Professionals 2016-2017 10 2016-2017 10 2017-2018 8 2017-2018 2 2018-2019 8 2018-2019 3 2019-2020 2019-2020 Fiscal Year Total # of Training Sessions for Caregivers served by Title IIIE Fiscal Year Total # of Hours Spent Developing a Coordinated System 2016-2017 N/A 2016-2017 N/A 2017-2018 N/A 2017-2018 N/A 2018-2019 2018-2019 2019-2020 2019-2020 Fiscal Year Total # of Copies of Educational Materials to be Distributed Description of Educational Materials 2016-2017 1,400 Identity theft and account fraud; Elder Cour t/Senior Self- Help Clinic; What Should I Know About Elder Abuse; Consumer Fraud 2017-2018 500 Identity theft and account fraud; Elder Cour t/Senior Self- Help Clinic; What Should I Know About Elder Abuse; Consumer Fraud Fiscal Year Total # of Copies of Description of Educational Materials 40 Educational Materials to be Distributed 2019-2020 Fiscal Year Total Number of Individuals Served 2016-2017 900 2017-2018 900 2018-2019 1,000 2019-2020 41 PSA 7 TITLE IIIE SERVICE UNIT PLAN OBJECTIVES CCR Article 3, Section 7300(d) 2012–2016 Four-Year Planning Period This Service Unit Plan (SUP) uses the five broad federally-mandated service categories defined in PM 11-11. Refer to the CDA Service Categories and Data Dictionary Revisions Effective July 1, 2011 for eligible activities and service unit measures. Specify proposed audience size or units of service for ALL budgeted funds. Direct and/or Contracted IIIE Services CATEGORIES 1 2 3 Family Caregiver Services Caring for Elderly Proposed Units of Service Required Goal #(s) Optional Objective #(s) Information Services # of activities and Total est. audience for above 2016-2017 # of activities: 22 Total est. audience for above: 624 1 2017-2018 # of activities: 65 Total est. audience for above: 5,000 1 2018-2019 # of activities: 65 Total est. audience for above: 5,500 2019-2020 # of activities: Total est. audience for above: Access Assistance Total contacts 2016-2017 1,529 1,2 2017-2018 2.000 1,2 2018-2019 2,000 1,2 2019-2020 43 Access Assistance Total contacts Support Services Total hours 2016-2017 2173 1,2 2017-2018 2,200 1,2 2018-2019 2,200 1,2 2019-2020 Respite Care Total hours 2016-2017 3,238 1,2 2017-2018 3,400 1,2 2018-2019 3,500 1,2 2019-2020 Supplemental Services Total occurrences 2016-2017 610 1,2 2017-2018 150 1,2 2018-2019 150 1,2 2019-2020 Direct and/or Contracted IIIE Services Grandparent Services Caring for Children Proposed Units of Service Required Goal #(s) Optional Objective #(s) Information Services # of activities and Total est. audience for above 2016-2017 # of activities: 30 Total est. audience for above: 140 1 2017-2018 # of activities: 6 Total est. audience for above: 30 1 2018-2019 # of activities: 6 Total est. audience for above: 30 2019-2020 # of activities: Total est. audience for above: Grandparent Services Caring for Children Proposed Units of Service Required Goal #(s) Optional Objective #(s) Access Assistance Total contacts 2016-2017 105 1 2017-2018 120 1 2018-2019 120 1 2019-2020 Support Services Total hours 2016-2017 1,300 1 2017-2018 2,000 1 2018-2019 1,500 1 2019-2020 Respite Care Total hours 2016-2017 750 1 2017-2018 3,000 1 2018-2019 5,000 1 2019-2020 Supplemental Services Total occurrences 2016-2017 475 1 2017-2018 120 1 2018-2019 275 1 2019-2020 45 PSA 7 HEALTH INSURANCE COUNSELING AND ADVOCACY PROGRAM (HICAP) SERVICE UNIT PLAN CCR Article 3, Section 7300(d) MULTIPLE PSA HICAPs: If you are a part of a multiple-PSA HICAP where two or more AAAs enter into an agreement with one “Managing AAA,” to deliver HICAP services on their behalf to eligible persons in their AAA , then each AAA must enter State and federal performance target numbers in each AAA’s respective SUP. Please do this in cooperation with the Managing AAA. The Managing AAA is responsible for providing HICAP services in the covered PSAs in a way that is agreed upon and equitable among the participating parties. HICAP PAID LEGAL SERVICES : Complete Section 3 if your Master Contract contains a provision for using HICAP funds to provide HICAP Legal Services. STATE & FEDERAL PERFORMANCE TARGETS : The Administration for Community Living (ACL) establishes targets for the State Health Insurance Assistance Program (SHIP)/HICAP performance measures (PMs). ACL introduced revisions to the SHIP PMs in late 2016 in conjunction with the original funding announcement (ref HHS -2017-ACL-CIP-SAPG-0184) for implementation with the release of the Notice of Award (Grant No. 90SAPG0052 -01-01 issued July 2017). The new five federal PMs generally reflect the former seven PMs (PM 2.1 through PM 2.7), except for PM 2.7, (Total Counseling Hours), which was removed because it is already being captured under the SHIP Annual Resource Report. As a part of these changes, ACL eliminated the performance-based funding scoring methodology and replaced it with a Likert scale comparison model for setting National Performance Measure Targets that define the proportional penetration rates needed for impr ovements. Using ACL’s approach, CDA HICAP provides State and Federal Performance Measures with goal - oriented targets for each AAA’s Planning and Service Area (PSA). One change to all PMs is the shift to county-level data. In general, the State and Federal Performance Measures include the following: PM 1.1 Clients Counseled ~ Number of finalized Intakes for clients/ beneficiaries that received HICAP services PM 1.2 Public and Media Events (PAM) ~ Number of completed PAM forms categorized as “interactive” events PM 2.1 Client Contacts ~ Percentage of one-on-one interactions with any Medicare beneficiaries PM 2.2 PAM Outreach Contacts ~ Percentage of persons reached through events categorized as “interactive” PM 2.3 Medicare Beneficiaries Under 65 ~ Percentage of one -on-one interactions with Medicare beneficiaries under the age of 65 PM 2.4 Hard-to-Reach Contacts ~ Percentage of one-on-one interactions with “hard-to-reach” Medicare beneficiaries designated as: o PM 2.4a Low-income (LIS) o PM 2.4b Rural o PM 2.4c English Second Language (ESL) PM 2.5 Enrollment Contacts ~ Percentage of contacts with one or more qualifying enrollment topics discussed 46 AAA’s should demonstrate progress toward meeting or improving on the Performance requirements established by CDA and ACL as is displayed annually on the HICAP State and Federal Perform ance Measures tool located online at:https://www.aging.ca.gov/ProgramsProviders/AAA/Planning/. For current and future planning, CDA requires each AAA ensure that HICAP service units and related federal Annual Resource Report data are documented and verified complete/ finalized in CDA’s Statewide HICAP Automated Reporting Program (SHARP) system per the existing contractual reporting requirements. HICAP Service Units do not need to be input in the Area Plan (with the exception of HICAP Paid Legal Services, w here applicable). HICAP Legal Services Units of Service (if applicable) Fiscal Year (FY) 3.1 Estimated Number of Clients Represented Per FY (Unit of Service) Goal Numbers 2016-2017 20 2,3 2017-2018 20 2,3 2018-2019 6 2,3 2019-2020 Fiscal Year (FY) 3.2 Estimated Number of Legal Representation Hours Per FY (Unit of Service) Goal Numbers 2016-2017 620 2.3 2017-2018 620 2,3 2018-2019 550 2,3 2019-2020 Fiscal Year (FY) 3.3 Estimated Number of Program Consultation Hours Per FY (Unit of Service) Goal Numbers 2016-2017 6 2 2017-2018 6 2 2018-2019 9 2 2019-2020 47 SECTION 16 - GOVERNING BOARD PSA #7 GOVERNING BOARD MEMBERSHIP 2016-2020 Four-Year Area Plan Cycle CCR Article 3, Section 7302(a)(11) Total Number of Board Members: 5 Name and Title of Officers: Office Term Expires: Karen Mitchoff, Chair, District IV December 2018 Federal Glover, District V December 2020 Term for elected officials of the Contra Costa County Board of Supervisors is 4 years. Elections are held in June; Supervisors are sworn in the first meeting of the new year and terms end at last meeting of the year in December. Names and Titles of All Members: Board Term Expires: John Gioia, District 1 December 2018 Candace Andersen, Chair, District II December 2018 Diane Burgis, District III December 2020 Term for elected officials of the Contra Costa County Board of Supervisors is 4 years. Elections are held in June; Supervisors are sworn in the first meeting of the new year and terms end at last meeting of the year in December. SECTION 17 - ADVISORY COUNCIL PSA 7 ADVISORY COUNCIL MEMBERSHIP 2016-2020 Four-Year Planning Cycle OAA 2006 306(a)(6)(D) 45 CFR, Section 1321.57 CCR Article 3, Section 7302(a)(12) Total Council Membership (include vacancies) 40 Number of Council Members over age 60 35 /97% % of PSA's % on 60+Population Advisory Council Race/Ethnic Composition White 45% 71% Hispanic 25.3% 16% Black 9.6% 3% Asian/Pacific Islander 11.8% 10% Native American/Alaskan Native 1% 0% Other 7% 0% Name and Title of Officers: Office Term Expires: Shirley Krohn, President/Chair Executive Committee Chair, Legislative Work Group Chair December 19, 2018 Susan Frederick, Vice President Health Work Group Chair December 19, 2018 Rita Xavier, Second Vice President December 19, 2018 Patsy Welty, Treasurer December 19, 2018 Gail Garrett, Secretary December 19, 2018 Name and Title of other members: Office Term Expires: Fred Adams, At Large #1 September 30, 2019 Kathryn Adams, At Large #17 September 30, 2018 Mary Bruns, At Large #15 September 30, 2019 Deborah Card, At Large #5 September 30, 2018 Nina Clark, Representing City of Orinda September 30, 2019 Joseph Doherty, Representing City of Walnut Creek September 30, 2019 James Donnelly, Representing City of Danville / Alamo September 30, 2019 Jennifer Doran, Representing City of Hercules September 30, 2018 49 Mary Rose, At Large #13 September 30, 2018 Rudy Fernandez, Representing City of Antioch September 30, 2018 Susan Frederick, At Large #20 September 30, 2019 Dorothy Gantt, Representing City of San Pablo September 30, 2018 Gail Garrett, Nutrition Project Council September 30, 2018 Kristin Haegeland, Representing City of Pinole September 30, 2018 Ella Jones, At Large #14 September 30, 2017 David Joslin, Representing City of Martinez September 30, 2018 Keith Katzman, Representing City of Moraga September 30, 2019 Arthur Kee, Representing City of Brentwood September 30, 2019 Joanna Kim-Selby, Representing City of El Cerrito September 30, 2018 Shirley Krohn, At Large #2 September 30, 2018 Robert Leasure, At Large #16 September 30, 2017 Richard Nahm, At Large #18 September 30, 2018 Nuru Neemuchwalla, At Large #12 September 30, 2018 Sheri Richards, At Large #8 September 30, 2017 Summer Selleck, At Large #7 September 30, 2017 Grayce Smith, Representing City of Oakley September 30, 2018 Ron Tervelt, Representing City of Clayton September 30, 2019 Lorna Van Akern, Representing City of Pleasant Hill September 30, 2019 Patricia Welty, At Large #4 September 30, 2018 Janelle Williams, Representing City of Richmond September 30, 2018 Rita Xavier, At Large #9 September 30, 2019 Indicate which member(s) represent each of the “Other Representation” categories listed below. Yes No Low Income Representative Disabled Representative Supportive Services Provider Representative Health Care Provider Representative Family Caregiver Representative Local Elected Officials 50 Individuals with Leadership Experience in Private and Voluntary Sectors Explain any "No" answer(s): Briefly describe the local governing board’s process to appoint Advisory Council members: Each new vacancy occurring on the Council is declared by Board Order. The Clerk of the Board’s Office is then instructed to advertise each vacancy for a period of 20 days prior to the filling of each seat to encourage and permit interested members of the public to apply. Vacancies are identified on the County’s website. Member at Large applicants are interviewed by the Council’s Membership Committee; Local Committee Seats are selected by the cities (usually the City Councils). All new appointments to the Council are made by Board Order. New members are given an orientation and advised of their duty to file FORM 700 and to complete ethics training for public officials as required by the Fair Political Practices Commission. Members are also provided video training on the Brown Act and the County’s own Better Governance Ordinance. Expired terms are renewed by mutual agreement. 51 SECTION 18 - LEGAL ASSISTANCE PSA 7 2016-2020 Four-Year Area Planning Cycle This section must be completed and submitted annually. The Older Americans Act of 1965, as amended (OAA), designates legal assistance as a priority service under Title III B [42 USC §3026(a)(2)] 3 CDA developed California Statewide Guidelines for Legal Assistance (Guidelines), which are to be used as best practices by CDA, AAAs and LSPs in the contracting and monitoring processes for legal services (PM 05 -19) 1. Specific to Legal Services, what is your AAA’s Missio n Statement or Purpose Statement? Statement must include Title IIIB requirements:   For the provision of Legal Services, the AAA contracts with Contra Costa Senior Legal Services (CCSLS). The mission is to provide free legal advice, representation and education to elderly residents of Contra Costa County, with an emphasis on seniors who are in the greatest social and economic need. The most urgent objective is to resolve legal problems that are adversely affecting basic needs of the elderly such as foo d, shelter, health care, and freedom from physical, psychological or economic abuse. 2. Based on your local needs assessment, what percentage of Title IIIB funding is allocated to Legal Services?  11% of adequate proportion of unallocated Title III B fundi ng is directed to Legal Services. 3. Specific to Legal Services, has there been a change in your local needs in the past four years? If so, please identify the change (include whether the change affected the level of funding and the difference in funding le vels in the past four years). Due to the rising cost of housing in Contra Costa County, the need for legal services involving housing issues has increased. Approximately 27% of cases are housing related, primarily landlord/tenant disputes and eviction defense. In the past four years, when available, the AAA has allocated One - Time-Only funding to support Legal Services. However the baseline budget allocation has, for the most part, remained the same. 4. Specific to Legal Services, does the AAA’s contract/agreement with the Legal Services Provider(s) (LSPs) specify that the LSPs are expected to use the California Statewide Guidelines in the provision of OAA legal services? Yes, the agreement does include expectations to use the California Statewide Guidelines in the provision of OAA legal services. 5 Does the AAA collaborate with the Legal Services Provider(s) to jointly establish specific priorities issues for legal services? If so what are the top four (4) priority legal issues in your PSA? Yes, the AAA collaborates with CCSLS to establish priority issues for legal services. The top four priority legal 3 For Information related to Legal Services, contact Chisorom Okwuosa at 916 419 -7500 or chisorom.okwuosa@aging.ca.gov 52 issues in Contra Costa County are housing preservation (e.g. eviction defense), consumer debt, incapacity planning (Advance Health Care Directives/Powers of Attorney) and elder abuse. 6. Specific to Legal Services, does the AAA collaborate with the Legal Services Provider(s) to jointly identify the target population? If so, what is the targeted senior population in your PSA AND what mechanism is used for reaching the target population? Yes, the AAA collaborates with our legal service provider, CCSLS, to identify our target population. The target population is seniors with the greatest social and economic need. The mechanism for reaching them is through outreach and education at senior centers, nutrition sites, senior housing complexes, community events, and gathering places with diverse racial/ethnic populations, such as San Pablo and Bay Point. CCSLS distributes bro-chures about its services in English, Spanish, and several Asian languages. CC SLS also works with other organizations that serve the target population to promote awareness of its services. 7.Specific to Legal Services, what is the targeted senior population and mechanism for reaching targeted groups in your PSA? Discuss: As noted above, the target population is seniors with the greatest social and economic need. The mechanism for reaching them is through outreach and education at senior centers, nutrition sites, senior housing complexes, community events, and gathering places with diverse racial/ethnic populations. The legal service provider, CCSLS, distributes brochures about its services in English, Spanish and Asian languages. CCSLS also works with other organizations that serve the same target population to promote awareness of its services.   8.How many legal assistance service providers are in your PSA? Complete table below. Fiscal Year # of Legal Assistance Services Providers 2016-2017 3 2017-2018 3 2018-2019 3 2019-2020 Leave Blank until 2019 9.Does your PSA have a hotline for legal services? No, Discuss: Contra Costa County does not have a dedicated hotline for legal services. The Information and Assistance (I&A) and 211 helplines serve as referral sources. Adult Protective Services, Ombudsman program, legal service providers, and other community service providers also help link clients with CCSLS. Additionally, the Family Justice Centers serve as “one -stops” for victims of abuse and exploitation. Seniors who are victims of abuse can also acc ess legal services through the Family Justice Centers.  10. What methods of outreach are Legal Services providers using? Discuss: CCSLS presents educational workshops on substantive areas of the law, makes presentations regarding its services and how to access those services, and participates at senior and health fairs throughout the county. It distributes 53 brochures, fliers and other materials regarding the law in several different languages. The agency also has a website at www.ccsls.org that can be accessed by clients or their families.  11. What geographic regions are covered by each provider? Complete table below: Fiscal Year Name of Provider Geographic Region covered 2016-2017 a. CCC Senior Legal Services b. Bay Area Legal Aid c. Rubicon countywide for all 2017-2018 a. CCC Senior Legal Services b. Bay Area Legal Aid c. Rubicon countywide for all 2018-2019 a. CCC Senior Legal Services b. Bay Area Legal Aid c. Rubicon countywide for all 2019-2020 a. Leave Blank until 2019 b. Leave Blank until 2019 c. Leave Blank until 2019 a. Leave Blank until 2019 b. Leave Blank until 2019 c. Leave Blank until 2019 12. Discuss how older adults access Legal Services in your PSA: Most frequently seniors access legal services by phone or by visiting CCSLS’ office. They are given the option of phone or in -person appointments. Seniors can also make appointments at one o f the several senior centers that participate in the Consult-an-Attorney program. 13. Identify the major types of legal issues that are handled by the Title IIIB legal provider(s) in your PSA. Discuss (please include new trends of legal problems in your area): Discuss: Major legal issues handled by CCSLS are housing preservation (27% of cases), consumer debt (18% of cases), incapacity planning (13% of cases), and elder abuse (5% of cases). 14. In the past four years, has there been a change in the types of legal issues handled by the Title IIIB legal provider(s) in your PSA? CCSLS is focusing more resources on elder abuse, which is under-reported and wide -spread. Another focus is on incapaci ty planning to help seniors who need to have the tools in place to take care of themselves in the case of cognitive decline or illness.  15. What are the barriers to accessing legal assistance in your PSA? Include proposed strategies for overcoming such barriers. Discuss: CCSLS moved its’ main office to the city of Concord, a more centralized location that provides better access to services. The office is across the street from a Bay Area Rapid Transit (BART) station, making it easily accessible via pu blic transportation. CCSLS has also developed a Consult-an-Attorney program at senior centers throughout the county so that clients do not have to travel outside their region to have a face -to-face consultation with an attorney. The program also offers le gal advice and representation at the Elder Court, which was created in 2008 by the Superior Court of Contra Costa County in concert with community organizations to provide legal remedies and social services to seniors, particularly in cases that involve el der abuse. 54 The lack of resources is another barrier to accessing legal services. To address this issue, CCSLS has a panel of private and retired attorneys who provide pro -bono services for the Consult -an-Attorney Program and at Wills Clinics throughout the county.  16. What other organizations or groups does your legal service provider coordinate services with? Discuss: CCSLS coordinates its services with Contra Costa County Ombudsman, Bay Area Legal Aid, Meals on Wheels and Senior Outreach Services, th e Superior Court, and many senior centers. In addition, they work very closely with many county programs such as Adult Protective Services (APS), Information and Assistance (I&A), and Health Insurance Counseling and Advocacy Program (HICAP). In the past they have co-sponsored educational events with some of the above -mentioned agencies and have co - counseled with other agencies on cases. They have also provided in -service education to the staff and volunteers of some of these providers.  55 SECTION 21 - ORGANIZATION CHART 56 57 TRANSMITTAL LETTER 2016-2020 Four Year Area Plan/ Annual Update Check one: ☐ FY 16-20 ☐ FY 17-18 x FY 18-19 ☐ FY 19-20 AAA Name: PSA 7 Contra Costa County Area Agency on Aging This amendment to the 2018-2019 Area Plan is hereby submitted to the California Department of Aging for approval. The Governing Board and the Advisory Council have each had the opportunity to participate in the planning process and to review and comment on the Area Plan this amendment is to reflect two new service categorie s- disaster preparedness materials and telephone reassurance . The Governing Board, Advisory Council, and Area Agency Director actively support the planning and development of community -based systems of care and will ensure compliance with the assurances se t forth in this Area Plan. The undersigned recognize the responsibility within each community to establish systems in order to address the care needs of older individuals and their family caregivers in this planning and service area. Sincerely, 1. Supervisor John Gioia ___________________________ _______________ Signature: Governing Board Chair 1 Date 2. Susan Fredericks _____________________________ _ _______________ Signature: Advisory Council Chair Date 3. Victoria Tolbert _________________________ ________________ Signature: Area Agency Director Date 1 Original signatures or official signature stamps are required RECOMMENDATION(S): ACCEPT the 2018 Contra Costa County Sustainability Commission Annual Report and 2019 Work Plan, as recommended by the Sustainability Commission. FISCAL IMPACT: None. BACKGROUND: On June 18, 2002, the Board of Supervisors adopted Resolution No. 2002/377, which requires that each regular and ongoing board, commission, or committee report annually to the Board of Supervisors. The attached report presented for Board consideration was approved by the Sustainability Commission on December 10, 2018. CONSEQUENCE OF NEGATIVE ACTION: Failure to adopt the Annual Report and Work Plan of the Sustainability Commission means the annual reporting requirement to the Board of Supervisors would not be fulfilled. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jody London, 925-674-7871 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C.119 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:February 12, 2019 Contra Costa County Subject:Sustainability Commission 2018 Annual Report and 2019 Work Plan ATTACHMENTS Sustainability Commission 2018 Annual Report 2018 Climate Action Plan Narrative 2018 Climate Action Plan Implementation Report Sustainability Commission 2018 Annual Report and 2019 Work Plan 1 Contra Costa County Sustainability Commission 2018 ANNUAL REPORT and 2019 WORK PLAN PURPOSE The Contra Costa County Sustainability Commission was created to: A. Advise the Board of Supervisors and staff on successful implementation of the Climate Action Plan, including suggestions on how that work can be performed more efficiently and effectively. B. Advise the Board of Supervisors on opportunities to realize equity and fairness across the diverse communities of Contra Costa County in sustainability programs that support the Climate Action Plan. C. Advise the Board of Supervisors and staff on how to better engage Contra Costa County residents and businesses on sustainability issues and implementation of the Climate Action Plan. 2018 annual report The current members of the Sustainability Commission are: Victoria Smith, Member, District 2, Chair Howdy Goudey, At-Large, Community Group, Vice Chair Nick Despota, Member, District 1 Shoshana Wechsler, Alternate, District 1 Ryan Buckley, Alternate, District 2 John Sierra, Member, District 3 Gretchen Logue, Alternate, District 3 Wes Sullens, Member, District 4 Travis Curran, Alternate, District 4 Charles Davidson, Member, District 5 Mark Thomson, Alternate, District 5 Harry Thurston, At-Large, Community Group Kathy Cutting, At-Large, Business Nicholas Snyder, At-Large, Business Doria Robinson, At-Large, Environmental Justice Kim Hazard, At-Large, Education The Commission meets the fourth Monday in February, April, June, August, October, and December, at 5:00 p.m., at 30 Muir Road, Martinez, unless a different location has been determined. The December meeting is earlier in the month. Jody London, Sustainability Coordinator, is lead staff. All members have completed the mandatory training. The Sustainability Commission has been asked to provide a representative to the County’s Integrated Pest Management Advisory Committee; Gretchen Logue is filling that role. The Chair and other members of the Commission participate in meetings of the Board of Supervisors’ Ad Hoc Committee on Sustainability. The Commission receives briefings from County staff and representatives of other agencies and groups on a range of issues related to the Climate Action Plan. In August, the Commission held a retreat to discuss how to more effectively achieve its goals. The notes and outcomes from the retreat are attached. Following the retreat, the Commission developed and adopted a template it asks presenters to use when addressing the Commission. Below is a summary of the Commission’s 2018 accomplishments. Sustainability Commission 2018 Annual Report and 2019 Work Plan 2 Topic Accomplishments Polystyrene Ban In April, Commission members met with Public Works staff to learn about the proposed ban and provide input. Public Works provided an update at the August 2018 Commission meeting. The Board of Supervisors on December 9 directed staff to develop a polystyrene ban that includes restaurants and other food service businesses, private care facilities, and private service providers and bans the sale of polystyrene food containers. Carbon Fee and Dividend The Commission asked the Board of Supervisors to incorporate into the County’s federal legislative platform support for a carbon fee and dividend. The Board on October 9 indicated its support for a carbon fee to be added to the federal legislative platform. Celebrating Success The Sustainability nominated two groups for Sustainable Contra Costa Leadership awards: the North Richmond Watershed Connections Project, and the Public Health Academy at Alhambra High School. Both won and were recognized in September. Realizing Equity and Fairness The Commission discussed how it could better achieve this purpose at its retreat. In October, the Commission met with the Asian Pacific Environmental Network to learn more about environmental justice and climate planning. This work is ongoing. Communication and Engagement Members of the Commission are working with staff on how to better engage County residents and businesses. Commission members participated in a Countywide workshop in November with ecoAmerica on Let’s Talk Climate! Fix-It Clinics One member of the Commission partnered with staff from the County Library to host a Fix-It Clinic at the El Cerrito Library, and to plan additional clinics at other libraries. Adapting to Rising Tides A member of the Commission researched sea level rise. She reached out to the Bay Conservation and Development Commission regarding the ART study. BCDC presented to the Commission in June. Members of the Commission participated in the August kickoff meeting for the ART-Eastern Contra Costa project. 2019 Work Plan The Commission will continue to report to the Ad Hoc Committee on Sustainability, as well as to the full Board. Projects and initiatives related to the Climate Action Plan on which the Commission anticipates it will advise the Board of Supervisors and staff include: • General Plan Update • Climate Action Plan update • Integrating equity and environmental justice into the Climate Action Plan and related documents and projects • Identifying and pursuing opportunities to develop green benefits districts throughout the County • Electric Vehicle Readiness Blueprint • Advocacy on issues related to the Climate Action Plan • Potential health impacts of climate change • Outreach and education on sustainability to Contra Costa County residents and businesses • Resiliency, including the Adapting to Rising Tides studies for Eastern Contra Costa County and the Bay Area region • Issues related to water conservation and drought Sustainability Commission 2018 Annual Report and 2019 Work Plan 3 • Land use and public transportation, including pedestrian and bicycle access • Energy Efficiency & Renewable Energy • Recycling, particularly the lack of facilities to process recycled materials 1 Sustainability Commission Retreat – Notes ATTACHMENT 1 NOTES: Sustainability Commission Retreat August 18, 2018 These notes were compiled by the facilitator, Marti Roach, from flip chart notes. Page 1 is the agenda for the Meeting. Page 2 shares a few comments captured by the opening activity and review of last year’s work. Key documents for moving forward, including goals, are found starting on page 3. It is recommended that the Commission review the Goals and actions going forward to affirm correct wording and intent as transcriptions/ reorganization of ideas from the flip charts may have gotten something awry. Participant Agenda for Meeting Desired Meeting Outcomes • Appreciate and learn from our past work • Clarify our responsibilities and what they mean for what we do and the impact we want • Confirm ideas for our focus and operations that will support our effectiveness 9:00 am Welcome, Agenda Review, Opening Conversation Reflecting on our work, what we have learned and implications for going forward (whole group review and discussion.) Clarifying our mandate and our roles to maximize our impact. (small group carousel discussions) BREAK (estimated time: 10:50) Report outs on Carousel small group discussions. Discussion on what substantive work we want to prioritize as a Commission Public Comment 12:45 Closing and next steps 2 Sustainability Commission Retreat – Notes Some of the comments that came out when reflecting on the opening introductions: • We need to focus on deliverables of the Commission. • Most are on the Commission for networking. • Need to address redundancies across communities and County. • Still learning. Some of the learnings mentioned after review of the first year work of the Commission: • We need to track suggestions and our advice • Polystyrene model of work: a few Commissioners research a topic and bring back to Commission a recommendation, which is discussed and acted on. Jody commented that this work had the effect of getting attention of the responsible Department and they did more work on this issue. • Role in Carbon tax as educators at Ad Hoc Committee • How can we initiate things? • Focusing on MCE promises for clean energy –an idea for action. Jody commented there is a place for engagement on this and she will send out. • Focus on guidance to Ad Hoc Committee • Attend Ad Hoc Committee meetings with preparation. At the end of the retreat, with time short, a couple of comments on what we did not get to: 1. A more technical level look at what we will focus on 2. No chance to discuss and prioritize the efforts that are underway 3 Sustainability Commission Retreat – Notes Small Group “Carousel” Discussion on Commission Mandate and Role ADVICE TO STAFF AND BOS ON SUCCESSFUL IMPLEMENTATION OF THE CAP ADVISE THE BOS ON OPPORTUNITIES TO REALIZE EQUITY AND FAIRNESS ACROSS THE DIVERSE COMMUNITIES OF CCC IN SUS. PROGRAMS • PROVIDE SUGGESTIONS TO STAFF & THE BOS ON HOW TO BETTER ENGAGE CONTRA COSTA COUNTY RESIDENTS & BUSINESSES ON SUSTAINABILITY ISSUES. INCLUDING IMPLEMENTATION OF THE CAP What do we need to do and/or find out • What is/is not being done to implement CAP. • Want pres. from County staff to clearly tie their actions to specific CAP measure and how we can provide input. (2) • Arrange small group follow-up with staff to determine how we can support their work. (2) Commission be included in early input/ development of CAP update /General Plan (1) • We need regional information for larger picture (MTC, BAAQMD, Agencies, State) • Request to adjacent Cities to present their CAP plans to help understand existing indicators and overlap. • More diverse commission (2) • Allied with low-income communities (2) • Look at other city action plans (?) • Bring diverse community members to Mtg. • Invite community groups to be part of our meetings and activities • Implement practice of examining issues using Sustainability Pillars • Invite Climate Justice Alliance to present their equity frame and solution suggestions to Commission. • Be participants of Northern Waterfront project • When receiving presentations, ask about each group’s equity plan and offer support, if needed. • What are the current resources available: $, people, initiatives, etc. in County and in Commissioners. (2) • What is currently in place to reach the res. /bus. /city/county? (2) • How are bus. Categorized (size, type, industry, etc.(?) • Find out if there are any limitations ot what we can say/how much we can advocate. • Limitations on political endorsements for Commission? • Find out if there are other CBOs, Chamber, Biz groups doing outreach that we can collaborate with. (2) • ID touchpoints, key communities to engage (i.e. schools, city councils) • We have not established engagement strategies with stakeholders What is in place already to support this work • Implementation Matrix. (1) • Attending the Ad Hoc Committee- tracking their activities. (2) • After each presentation, a lot of discussion time amongst commission members on what /How? If we could advise on that initiative/issue. (2) • County input at meetings to further understand existing programs. • Have reps at Ad Hoc Committee What questions arise • Reframing understanding of our role as advisory rather than hands on implementation. • While focusing on where to make the largest impact, how do we ensure also being inclusive of all communities? • How can we be more aggressive/pro- active in creating equity and not just following whatever the state says? • Clarity on our roles w/ business (do we reach out to them?) • How do we get involved in the process-or do we? • Do we have staff/ paid communications staff to support this responsibility? • How do we interface with communications from Depts.? • CIO engagement; more direct line of commununication w/ us. 4 Sustainability Commission Retreat – Notes DISCUSSION ON THE CAROUSEL WORK LED TO A NUMBER OF ACTION RECOMMENTATIONS. These are formatted, slightly adjusted from wall transcription, in an effort to best capture the recommendations. Review of them to finalize and affirm is encouraged. The idea of seeing these actions as pointing to work on specific goals of the Commission emerged in the Discussion and is captured here. If this framework is kept, some further clarity and better GOAL statements might help define the work. I. GOAL: Support Update of CAP I. A. Convene municipalities to review, together, their CAPS, sharing common concerns and partnership to find solutions together. This will be done with attention to equity (use equity frame) and community engagement and include a public health perspective. Consideration will be given to inviting the Climate Justice Alliance to speak at this event. Lead Commissioners: Kathy Cutting, Wes Sullens, Howdy Goudey. Supporting action: Doria will send the example of Richmond’s plan for how to integrate attention to health throughout the plan. II. GOAL: Improve structure and operations of the Commission II. A. Create a template for presentations. (and post presentation discussion and next steps identification). It will include questions the Commission wants answered, addressing topics like CAP measure, explain fit with CAP and experience in implementing the CAP, equity, public engagement, possible roadblocks (what can get in your way?) and what presenter needs from Commission, in line with Commission role. Lead Commissioners: Nick Despota, Doria Robinson, Nick Snyder. Jody a resource. II. B. Beyond Q&A, ensure internal discussion among Commissioners on the topic and next steps. Identify a point person to follow up with the Dept., as appropriate. Formulate clear “next steps” in line with Commission role. This discussion directed the template mentioned in A to also include the generic questions that are used in this discussion to meet its purpose. II. C. To support follow up and follow through on agenda actions and topics, Staff will make an agenda item for follow up in Commission meetings. A tracking sheet of action items and topics will be created by staff in Excel. Lead Commissioner to help staff: Nick Snyder 5 Sustainability Commission Retreat – Notes II. D. Clarify communications and work with Ad Hoc Committee. Staff will provide agenda item at each meeting to determine topics of discussion to share at Ad Hoc Committee. The report will include a summary of what Commission as done and issues that arose. The Ad Hoc Committee will be asked if there are areas where we might align on specific topics/issues to advance common work. (this latter action was agreed upon after a lot of discussion that pointed to the wish to work with the BOS through the Ad Hoc Committee but at the same time to be sure that the Commission maintains independence of its work.) Lead Commissioner: Sustainability Commission Chair III. GOAL: Activate Commission role in Community Engagement. III. A. Gather information on current status of engagement plans in the CAP in Depts. Lead Commissioners: Ryan Buckley, Travis Curran, Harry Thurston, Gretchen Logue Discussion occurred around a query about Commissioners’ role in visiting groups such as Chambers of Commerce to educate about county and Commission work and elicit views from these groups. Discussion reaffirmed the primary role of the Commission to provide suggestions on stakeholder engagement to staff and recognized that Commission members can also do outreach to groups if they wish. In review, it was also suggested that this outreach could show up in written or web based communications as well. It was noted that the Commission’s role on business and resident engagement is addressed in Goals I and II by including queries on this topic, and raising it as an area of action within a CAP and providing opportunity for the Commission to follow up on these issues with Departments implementing the CAP. IV. GOAL: Develop/ adopt an equity frame for the Commission’s work IV. A. Invite the Climate Justice Alliance to a meeting as soon as is possible to learn of their work and their equity frame. Invite staff from other County departments to attend as well. Lead Commissioner: Doria Robinson V. Participate in the General Plan Update. Page | 1 EE = Energy Efficiency; RE = Renewable Energy; LUT = Land Use and Transportation; W = Solid Waste; WE = Water; GO = Government Operations Contra Costa County Sustainability Commission 2018 Climate Action Plan Progress Report The Contra Costa County Sustainability Commission’s purpose includes advising the Board of Supervisors and staff on successful implementation of the Climate Action Plan (CAP), including suggestions on how that work can be performed more efficiently and effectively. The Commission is interested in reporting on progress in meeting the numeric targets in the 2015 Climate Action Plan. This report provides updates on progress in meeting the numeric targets. The attached spreadsheet includes detailed information on progress in meeting the action items identified in the Climate Action Plan. There are several areas where the County has made significant progress in meeting the quantitative Climate Action Plan targets. A number of the measures do not have targets and are considered “supportive.” As the County updates the CAP in 2019, the Sustainability Commission encourages the County to identify strategies and measures that will better allow the County to demonstrate progress in meeting greenhouse gas (GHG) reduction goals. The Commission also encourages the County to look for approaches that solve for multiple measures, for example reducing Styrofoam and/or plastics and increasing composting, reducing vehicle miles traveled and increasing use of public transportation and alternative transportation such as bicycling or walking. Energy Efficiency (Measures EE1, EE2, EE3) Page | 2 EE = Energy Efficiency; RE = Renewable Energy; LUT = Land Use and Transportation; W = Solid Waste; WE = Water; GO = Government Operations Cool Roofs and Shade Trees (Measure EE4) The CAP calls for 1,790 existing homes and 9 businesses to complete cool roof retrofits by 2020. In 2017, staff reported steady increases of cool roofs on homes, but not at a rate to meet the target. Residential Cool Roof installations Year # Cool Roofs Installed 2010 54 2011 46 2012 31 2013 10 2014 44 2015 73 2016 226 2017 335 Total 819 Commercial Cool Roof installations Year # Cool Roofs Installed 2014 2 2016 3 2017 2 The CAP calls for 500 new shade trees to be planted in the unincorporated County by 2020. The County typically processes 50-60 tree permits per year. To meet the goal of 500 tress by 2020, the number of trees planted annually would have to be closer to 100. The County issues permits for trees associated with projects that require County approval. It is possible that people are planting trees that the County does not track. Rooftop Solar (Measure RE 1) The CAP calls for 50 new homes and 2,500 existing homes to have solar arrays by 2020. The County has far exceeded this goal, issuing on average 1,500 permits for rooftop solar since 2014. Since the County implemented online applications in 2015, about 25% of applications have been issued using that channel. In 2020, the State will require all new residential buildings to install solar. Summary of Roof Mount PV Permits Issued Year # of Roof Mount Solar # of Epermits Notes 2008 315 NA Page | 3 EE = Energy Efficiency; RE = Renewable Energy; LUT = Land Use and Transportation; W = Solid Waste; WE = Water; GO = Government Operations Summary of Roof Mount PV Permits Issued Year # of Roof Mount Solar # of Epermits Notes 2012 525 NA 2014 1,343 NA 2015 1,630 28 PVR ePermits implemented September 2015 2016 1,436 333 2017 1,630 358 2018 1,337 385 Permit data from 1/1/2018-11/30/2018 TOTAL 8,216 1,104 Solar on County Buildings (Measure RE 2) The County has installed nearly 5 MW of solar photovoltaics (PV) on County facilities to date. The performance target is 1 MW by 2020. The County is working to install solar PV at 11 more sites, many of which are also being considered for energy storage. This next wave of solar PV would result in a doubling of capacity and may include 3 MW of storage capacity. The new County Administration Building includes solar canopies on the parking lot, as well as 14 electric vehicle chargers. The new Emergency Operations Center will continue to take energy from the solar panels that were at the site previously and is being evaluated for the possibility of upgrade to Zero Net Energy with the addition of more solar capacity, as is the new Administration building. MCE Enrollment (Measure RE 3) Measure RE 3 is supportive and does not have numeric target. However, this is an area of significant progress. The CAP identifies community choice aggregation as a strategy for increasing the amount of renewable energy consumed in the County. The County and nine cities opted to join MCE in May 2017, joining the five cities that had previously joined MCE. Customer accounts transitioned to MCE in April 2018. As can be seen below, across the County nearly 89% of customers are choosing MCE. In the unincorporated County, the largest population, over 90% of customers are choosing MCE. The number of customers enrolling in MCE’s Deep Green, 100 % renewable product, is significantly less. MCE Enrollment as of November 6, 2018 Jurisdiction Total Accounts MCE Accounts MCE Partic. % OPT OUT % Deep Green Accounts Deep Green % of MCE Concord 51,292 47,068 91.76% 8.10% 338 0.72% Contra Costa Co. 69,110 62,367 90.24% 9.63% 691 1.11% Danville 17,686 15,942 90.14% 9.73% 185 1.16% El Cerrito 11,752 10,619 90.36% 9.45% 740 6.97% Lafayette 11,060 9,845 89.01% 10.86% 500 5.08% Martinez 16,673 15,257 91.51% 8.25% 163 1.07% Moraga 6,416 5,741 89.48% 10.36% 75 1.31% Page | 4 EE = Energy Efficiency; RE = Renewable Energy; LUT = Land Use and Transportation; W = Solid Waste; WE = Water; GO = Government Operations MCE Enrollment as of November 6, 2018 Jurisdiction Total Accounts MCE Accounts MCE Partic. % OPT OUT % Deep Green Accounts Deep Green % of MCE Oakley 13,907 11,394 81.93% 18.02% 43 0.38% Pinole 7,883 7,301 92.62% 7.10% 62 0.85% Pittsburg 24,717 22,900 92.65% 7.23% 77 0.34% Richmond 43,146 34,941 80.98% 18.91% 822 2.35% San Pablo 10,552 9,238 87.55% 12.31% 43 0.47% San Ramon 31,339 28,564 91.15% 8.73% 166 0.58% Walnut Creek 37,124 32,660 87.98% 11.87% 716 2.19% TOTAL 352,657 313,837 88.99% 11.01% 4621 1.47% Financing Opportunities (Measure RE 3) The CAP calls for improving participation in programs that help finance investments in energy efficiency and renewable energy. Property Assessed Clean Energy (PACE) programs allow property owners to voluntarily join an assessment district and borrow money for the purpose of making energy or water efficiency improvements to their property. In 2018, the County authorized a third PACE provider for property owners in the unincorporated County. Countywide Bike Trips Per Weekday (Measure LUT 1) The CAP sets a target of 33,630 average countywide bike trips per day. This is not a metric that staff has been tracking due to cost of data collection and the inherent limitations of this data in a discontinuous municipality/geography such as the unincorporated area. Staff has provided data on the action items in the CAP for this measure, including infrastructure to support bicyclists and pedestrians, pervious pavement, and grants. Absent bike trip counts, the County tracks data on the development of infrastructure that supports bicycles and pedestrians. Due to the well-established, strong correlation between the installation of new, high quality infrastructure and increases in bike use, the quantity of new infrastructure is used as a proxy bike trips. In 2018, the County added 18,025 feet of bike lanes, 1,360 feet of path/sidewalk, 24 curb ramps, and 2,655 square feet of pervious pavement in the unincorporated County. Improvements to this metric would include tracking the quantity of superior bicycle facilities installed (Class I or Class IV) and advocating for the Metropolitan Transportation Commission or Contra Costa Transportation Authority to track mode split on a countywide basis. Alternative Fuel Vehicles (Measure LUT 2) The CAP sets various targets related to electric vehicles (EV), including annual vehicle miles traveled (VMT) per public charging station, VMT per EV, electricity use per EV, and households with an EV. These are not metrics that staff tracks currently. The County has an aggressive plan to increase the number of EVs across the County by focusing on charging infrastructure. The County is working with the Contra Costa Transportation Authority to develop an EV Readiness Blueprint that will identify locations for shared mobility charging hubs, best practices for local governments to follow in deploying EV charging Page | 5 EE = Energy Efficiency; RE = Renewable Energy; LUT = Land Use and Transportation; W = Solid Waste; WE = Water; GO = Government Operations infrastructure, and workforce training in the EV sector. The County is also exploring policy changes to electrify the County’s fleet. Lawnmowers Traded In (Measure LUT 3) To reduce emissions from off-road vehicles and equipment, the CAP sets a target for lawnmowers traded in. This is not a metric that staff tracks, nor is it clear how one would track that data. Reduce Vehicle Miles Travelled (Measure LUT 4) This measure establishes targets for BART and bus trips taken by residents of the unincorporated County, and decreases in vehicle miles travelled in high occupancy vehicle lanes. For reasons similar to bike trip data, this is not something staff has been tracking to date. Such an effort would require significant coordination with BART, bus operators, and other agencies to measure. The County is in regular communication with all these agencies through regional coordinating councils and is regularly working with them to increase funding and ridership. Reduce Water Demand (Measure WE 1) The CAP sets a goal of reducing water demand by 20% by 2020. The County does not have direct governing authority over water use, which falls to water purveyors. The State has set goals for reducing water use. Reduce Waste (Measure W1) In the area of reducing solid waste, we have reduced tons by 80,189 which means we have not yet achieved the 2020 Performance Target of 90,850. Reduce Methane and Other Emissions (Measure W2) Staff is finding that this goal is a difficult one for which to assess progress because there is no way to measure the goal of tons of reduced GHG emissions being captured, which is the metric specified for this measure. Making certain assumptions about the data and the measurement tools, staff reports the County likely achieved this goal for 2015, but did not achieve this goal for 2016 and 2017. Streetlights and Traffic Signals (GO 1) The CAP sets a goal of replacing 7,210 lightbulbs in County facilities. All of the streetlights in the County, both those owned by the County (1,800) and those owned by PG&E (5,800), have been converted to LED, as have all traffic signals in the unincorporated County. The County has a regular program to upgrade lighting in County buildings. CONTRA COSTA COUNTY CLIMATE ACTION PLAN IMPLEMENTATION GOALS 2018 ‐ Action Item ProgressTime Frame2,900 Participating homes Conservation & Development60 Participating businesses Health Services1,790Existing homes completing cool roof retrofits9Existing businesses completing cool roof retrofitsPublic Works500 New shade trees Conservation & DevelopmentRE 2Promote installation of alternative energy facilities on public land.270 1MW of solar installed at public facilities in the unincorporated area Conservation & Development Public WorksNear-Term (by 2018)• Continue to install alternative energy facilities on public buildings and land in unincorporated county• Continue to participate in Regional Renewable Energy Procurement Project or similar bulk purchasing programs• Work with East Bay Municipal Utilities District and other wastewater processors to install cogeneration infrastructure treatment facilities • Current installed capacity on County facilities is 4.38 MW.• Some wastewater processors and solid waste haulers are pursuing cogeneration projects.Progress to Date• Worked with PG&E implementer to target specific areas regarding Energy Efficiency Programs for Commercial Businesses through East Bay Energy Watch. Coordinated with Green Business Program on program leads. • As of November 2017, there are 279 certified green businesses in Contra Costa Green Business Program (CCGBP). As of January 2018, all businesses, regardless of business or facility size, pursuing certification/recertification are referred to PG&E.• All applications for building permits must meet current building code requirements.• County Off-Street Parking Ordinance includes requirements for the design a location of electric vehicle parking spaces, short- and long-term bicycle parking, and required landscaping (see attached). • Current Planning Division typically processes 50-60 tree permits per year; so far in 2018, Current Planning has approved 47 tree permits. Most approvals require tree restitution, which typically exceeds the number of trees approved for removal. EE 4Reduce urban heat islands through vegetation management and cool surfaces.20Near-Term (by 2018)2020 GHG Reductions (MTCO2e)2020 Performance Targets Responsible DepartmentEE 3Provide education and outreach highlighting the benefits of energy conservation.430Measures Policy LanguageNear-Term (by 2018)• To increase use of higher-albedo materials• Encourage developments with parking lot areas to shade these with vegetation or solar panels• Promote the use of low-impact development (LID) strategy and reduction in impervious surface area of new development• Increase use of cool roof materials on new and existing buildings• Support programs to plant and maintain trees. Action Items Identified in CAP• Engage with PG&E to provide multilingual and culturally relevant educational material to residents and business• Work with the Bay Area Green Business Program to highlight examples of energy-efficient local businessEE=Energy Efficiency; RE=Renewable Energy; LUT=Land Use and Transportation;  W= Solid Waste; WE = Water; GO = Gov't Operations. 1            December 10, 2018 CONTRA COSTA COUNTY CLIMATE ACTION PLAN IMPLEMENTATION GOALS 2018 ‐ Action Item ProgressTime FrameProgress to Date2020 GHG Reductions (MTCO2e)2020 Performance Targets Responsible DepartmentMeasures Policy Language Action Items Identified in CAPLUT 3Reduce emissions from off-road vehicles and equipment.10 50 Lawnmowers traded inAgricultureConservation & DevelopmentNear-Term (by 2018)• Work with BAAQMD to incentivize use of battery-powered lawn and garden equipment• Provide support for the BAAQMD's voluntary exchange program for lawn mowers• Work with BAAQMD to increase the use of alternatively fueled equipment in agricultural operations• Consider an amendment to County Building Code to prohibit unnecessary idling of off-road and heavy equipment• The Agriculture Department has authority only over the use of pesticides, not the equipment in use. • Prohibiting idling of off-road and heavy equipment right now occurs on a case-by-case basis. GO 1Save energy used for public lighting.580 7,210Number of lightbulbs replaced with LED bulbsPublic WorksNear-Term (by 2018)Complete LED upgrade of traffic signals, street lighting, and other public lighting located in the unincorporated area of the County.• The County owns 1,800 streetlights, all of which have been converted to LED. PG&E owns 5,800 street lights in the unincorporated County, all of which have been converted to LED.• All traffic signals in the unincorporated County have been converted to LED.GO 3Conserve water.Supportive of Overall GHG ReductionsSupportive n/a Public Works Near-Term (by 2018)Continue to install water-efficient landscaping on County properties and where possible, remove turf from County-owned facilities.The County installed drought tolerant landscaping at the Pittsburg health clinic around 2015. Based on the success of that project, the County is replacing turf with drought-tolerant landscapes in more County facilities.3000Single-family homes receiving basic retrofits210Single-family homes receiving advanced retrofits700Multi-family homes receiving retrofits150Single-family homes receiving pool pump upgrades2,010Homes receiving appliance upgrades• Coordinated and implemented an annual Single-Family homeowner workshop with 47 homeowners in attendance to provide information regarding home energy efficiency rebate program. Distributed quarterly mailers to multi-family property owners regarding available energy efficiency rebate programs. EE 1Provide opportunities for residential buildings to become more energy efficient. 2,140Mid-Term (by 2020) Conservation & Development• Continue to expand participation in energy efficiency and energy efficiency rebate programs• Collaborate with local organizations and PG&E• Increase participation in low-income weatherization program• Identify disadvantaged individuals to increase participation• Work with PG&E to promote appliance rebate program; participate in Property Assessed Clean Energy (PACE) programs.EE=Energy Efficiency; RE=Renewable Energy; LUT=Land Use and Transportation;  W= Solid Waste; WE = Water; GO = Gov't Operations. 2            December 10, 2018 CONTRA COSTA COUNTY CLIMATE ACTION PLAN IMPLEMENTATION GOALS 2018 ‐ Action Item ProgressTime FrameProgress to Date2020 GHG Reductions (MTCO2e)2020 Performance Targets Responsible DepartmentMeasures Policy Language Action Items Identified in CAP240Businesses receiving retrocommissioning120Businesses receiving standard retrofits30Businesses receiving deep retrofits300Businesses receiving appliance upgradesCoordinated with East Bay Energy Watch Program lead to support their marketing campaign in specific areas requested by PG&E theoughout the County.Conservation & DevelopmentEE 2Provide opportunities for nonresidential buildings to become more energy efficient.4,630Mid-Term (by 2020) • Continue to expand participation in energy efficiency and financing programs• Provide focused outreach to local business• Develop outreach materials explaining financing opportunities• Identify staffing and revenue stream to develop shared landlord-tenant program• Inform nonresidential business owners about savings potential from retrocommissioning, retrofits and deep retrofits• Inform business community of monetary benefits with energy efficient appliances; collaborate with 4CL and PG&E to develop and implement outreach.EE=Energy Efficiency; RE=Renewable Energy; LUT=Land Use and Transportation;  W= Solid Waste; WE = Water; GO = Gov't Operations. 3            December 10, 2018 CONTRA COSTA COUNTY CLIMATE ACTION PLAN IMPLEMENTATION GOALS 2018 ‐ Action Item ProgressTime FrameProgress to Date2020 GHG Reductions (MTCO2e)2020 Performance Targets Responsible DepartmentMeasures Policy Language Action Items Identified in CAPEE 5Increase Contra Costa County’s capacity for energy efficiency through financing opportunities and workforce training.Supportive of Overall GHG ReductionsSupportive n/aConservation & Development Health ServicesPublic WorksMid-Term (by 2020)• Monitor grants from cap-and-trade and other sources• Create a framework for revenues from cap-and-trade offsets or allocations to fund energy efficiency and resource conservation programs• Work with Contra Costa Community College District and Contra Costa Workforce Development Board to develop workforce training programs for green jobs• In 2017, the Department of Conservation and Development received a $49,000 grant from the California Strategic Growth Council to develop a Renewable Resource Potential Study. In 2018, DCD helped the Contra Costa Transportation Authority win a $200,000 grant from the CA Energy Commission to develop an Electric Vehicle Readiness Blueprint. DCD also won a $200,000 Climate Protection from the Bay Area Air Quality Management District for the Cleaner Contra Costa online platform to engage residents in climate protection activities. • Staff has not commenced developing a framework for revenues from Cap and Trade or other sources.• The EV Readiness Blueprint includes a workforce development component in which staff expects both the Workforce Development Board and the community colleges will be engaged.30 New ZNE homes3 New ZNE businesses12 Retrofitted ZNE homes1 Retrofitted ZNE businesses• The Board of Supervisors declined to adopt in advance of the 2019 update to State building code an ordinance that would require solar to be installed on most new residential construction. EE 6Support the statewide transition to net zero energy construction for new residential buildings by 2020 and new nonresidential buildings by 2030.290Mid-Term (by 2020)Conservation & Development Public Works• Identify and remove barriers to zero net energy• Work with developers, property owners, and financial donors to construct and publicize example zero net energy home prior to adoption• Provide information about zero net energy buildings at public events, on County website and in development review process, including cost effectiveness• Explore making new and significantly retrofitted County buildings zero net energyEE=Energy Efficiency; RE=Renewable Energy; LUT=Land Use and Transportation;  W= Solid Waste; WE = Water; GO = Gov't Operations. 4            December 10, 2018 CONTRA COSTA COUNTY CLIMATE ACTION PLAN IMPLEMENTATION GOALS 2018 ‐ Action Item ProgressTime FrameProgress to Date2020 GHG Reductions (MTCO2e)2020 Performance Targets Responsible DepartmentMeasures Policy Language Action Items Identified in CAP50 New homes with solar arrays2,500 Existing homes with solar arrays10 New businesses with solar arrays60Existing businesses with solar arrays3,740kW supplied by PG&E Green Tariff programRE 3Lower barriers to entry for the installation of alternative energy systems.Supportive of Overall GHG ReductionsSupportive n/a Conservation & Development-Term (by 2020)• Improve participation in existing financing mechanisms• Connect low-income homeowners with renewable energy rebate and financing programs• Work with local government and neighboring areas to participate in solar bulk-buying program• Connect business owners to finance and rebate programs• Work with PG&E to identify insufficient grid capacity areas• Continue exploring options for implementing Community Choice Aggregation within the unincorporated area of the County• The County has authorized three PACE providers since the Climate Action Plan was adopted: HERO, CaliforniaFirst, and Ygrene.• The County will complete in November 2018 a study of renewable resource potential, and recommended changes to zoning that would facilitate installation of more renewable energy. • The County and nine cities in 2017 joined the five Contra Costa cities that had already become members of MCE. • The new County Administration Building and Emergency Operations Center are both likely to achieve LEED Gold.• The Board's approval of community choice energy and decision to join MCE provides added incentive for property owners to install solar, resulting from MCE's more attractive net metering program. • DCD continues to issue large numbers of building permits for rooftop solar, on the order of 1,500 per year, well exceeding the target established in the CAP.• The Board in December 2017 amended the General Plan to allow solar on commercial and industrial rooftops in the unincorporated County, within the urban limit line.• Utility green tariff programs are not well subscribed in California, irrespective of County actions.RE 1Promote installation of alternative energy facilities on homes and businesses.8,820Mid-Term (by 2020)Conservation & Development• Amend the County Zoning Code to designate areas and development standards to support small and medium sized alternative energy and energy storage installations not covered by AB2188• Train planning staff to provide guidance and information on the streamlined process and available incentives• Develop standards for ministerial approval of rooftop energy systems on commercial buildings and warehouses• Encourage participation in PG&E's green tariff programEE=Energy Efficiency; RE=Renewable Energy; LUT=Land Use and Transportation;  W= Solid Waste; WE = Water; GO = Gov't Operations. 5            December 10, 2018 CONTRA COSTA COUNTY CLIMATE ACTION PLAN IMPLEMENTATION GOALS 2018 ‐ Action Item ProgressTime FrameProgress to Date2020 GHG Reductions (MTCO2e)2020 Performance Targets Responsible DepartmentMeasures Policy Language Action Items Identified in CAPLUT 1Maintain and expand access to goods, services, and other destinations through increased transportation alternatives (mobility improvements) and improved proximity (land use improvements).910 33,630Average countywide bike trips per weekdayConservation & Development Health Services Public WorksMid-Term (by 2020)• Collaborate with local transportation, land use agencies, nonprofits and other stakeholders to expand bicycle, pedestrian and existing public transportation• Assist with Safe Routes to School implementation• Work with local agencies to encourage bicycle safety classes in all schools• Update County road standards to accommodate all modes of transportation• Identify periodic updates through the Contra Costa Transportation Authority's Countywide Bicycle and Pedestrian Plan (CBPP) and work with adjoining jurisdictions to update and implement• Revise the County CEQA guidelines to reflect implementation of Senate Bill 743• Establish a 2020 mode share goal for bicycling by Board of Supervisors resolution, identify actions to reach goal, integrate into future General Plan updates and appeal other agencies to adopt same goal• Identify funding sources to support increased walking and bicycling activity• The County continues to add sustainable infrastructure to the County-maintained road system. Public Works added to County-maintained roads in 2018:Bike Lanes – 18,025 linear feet (3.4 miles)Path/Sidewalks – 1,360 linear feet (.25 miles)Curb Ramps – 24Pervious Pavement – 2,655 square feet• Participated in CCTA’s update to the Countywide Bike/Ped Plan• Sought and won several grants for bicycle/ pedestrian plans• Currently preparing a Sustainable Transportation Planning grant application to develop expedited procedures to implement bike/ped/complete streets projects.4700Annual VMT per public charging station • As of 2017, one waste hauler has voluntarily converted fleet to compressed natural gas. Other franchise agreements will be up for renegotation in about five years, at which time requirements for alternative fuel vehicles can be explored if haulers have not made that change already.• EV provisions are located in County Code Sections 74-4.006(j) and 82-16-404(e). • The County is working with the Contra Costa Transportation Authority to develop an EV Readiness Blueprint under a $200,000 grant from the CEC. The Blueprint will identlfy locations for shared mobility hubs for charging many types of vehicles, as well as best practices and policies CCTA will be eligible toConservation & Development Public Worksadditional departments, depending on grant resources• As possible, include alternative-fuel use goals in franchise agreements for waste hauling and contracts with other vehicle fleets.• Support development of alternative-fuel and electric vehicle (EV) charging stations, including amending parking design and layout section (82-16-404) of the County Zoning Code• Pursue grant funding opportunities to install public EV chargers or other alternative fuel charging stationsEE=Energy Efficiency; RE=Renewable Energy; LUT=Land Use and Transportation;  W= Solid Waste; WE = Water; GO = Gov't Operations. 6            December 10, 2018 CONTRA COSTA COUNTY CLIMATE ACTION PLAN IMPLEMENTATION GOALS 2018 ‐ Action Item ProgressTime FrameProgress to Date2020 GHG Reductions (MTCO2e)2020 Performance Targets Responsible DepartmentMeasures Policy Language Action Items Identified in CAP14,220 VMT per EV4,830 Electricity use per EV1,790 Households with an EVLUT 2practices and policies. CCTA will be eligible to compete for Phase 2 implementation grants in 2019. lders. • Public Works is pursuing grant funding related to installing public EV chargers as follows:1. Initiated discussions with PG&E pertaining to the EV Charge Network program. The program requires an easement and a ten year agreement. 2. Public Works has identified California Air Resources Board Low Carbon Fuel Standard Program (LCFS) as a potential source of continuing cash flow for EV chargers. Expand the use of alternative fuels in vehicle travel.7,630Mid-Term (by 2020)EE=Energy Efficiency; RE=Renewable Energy; LUT=Land Use and Transportation;  W= Solid Waste; WE = Water; GO = Gov't Operations. 7            December 10, 2018 CONTRA COSTA COUNTY CLIMATE ACTION PLAN IMPLEMENTATION GOALS 2018 ‐ Action Item ProgressTime FrameProgress to Date2020 GHG Reductions (MTCO2e)2020 Performance Targets Responsible DepartmentMeasures Policy Language Action Items Identified in CAPLUT 5Provide opportunities to grow, sell, and purchase local food.Supportive of Overall GHG ReductionsSupportive n/aAgriculture Conservation & DevelopmentCounty Administrator’s OfficeMid-Term (by 2020)• Continue to support local farmers markets, community gardens, school gardens and urban agricultural practices• Amend Zoning Code to allow urban agriculture in appropriate areas• Amend General Plan to add policy to encourage community gardens in new residential developments• Encourage partnerships between local food growers and local food retailers• Encourage partnerships between local food growers and local schools, hospitals, colleges and correctional facilities• Continue to discourage schools being sited in agricultural areas• Amend Zoning Code - Completed. • The current County Code allows "crop and tree farming" as a permitted use in all residential districts. • The County is currently reviewing agricultural land uses that would further promote and incentivize agricultural sustainability and economic vitality. Targeting Summer 2019 for BoS to consider Draft Ordinance.• Continue to support local farmers markets, community gardens, school gardens and urban agricultural practices.• We continue to register and issue certificates, check for problems, assist Farmers and Market Managers with getting established, and any problems they may have.• Encourage partnerships between local food growers and local food retailers.• Working with DCD through changes in policy to help facilitate growers to have the ability to have their own retail outlets or other value added businesses.• Encourage partnerships between local food growers and local schools, hospitals, colleges and correctional facilities.• Laws have been enacted to require a certain percentage of foods at some of these facilities to be from California sources.• Liberty Union High School District put up for sale the parcels intended to be expansion high schools #4 and #5. EE=Energy Efficiency; RE=Renewable Energy; LUT=Land Use and Transportation;  W= Solid Waste; WE = Water; GO = Gov't Operations. 8            December 10, 2018 CONTRA COSTA COUNTY CLIMATE ACTION PLAN IMPLEMENTATION GOALS 2018 ‐ Action Item ProgressTime FrameProgress to Date2020 GHG Reductions (MTCO2e)2020 Performance Targets Responsible DepartmentMeasures Policy Language Action Items Identified in CAPW 1Develop a waste reduction strategy to increase recycling and reuse of materials.25,780 90,850 Tons of waste reduced Conservation & DevelopmentMid-Term (by 2020)• Achieve a local 75% waste diversion rate as identified in AB 341• Establish new and enhanced programs to collect organic material from business and residents• Increase public outreach to promote participation in existing waste diversion and prevention programs: backyard composting, grass-cycling, low-maintenance gardening programs, Bay Area Regional Outreach Campaign, Environmental Action Program for Schools• Work with owners and operators of solid waste transfer stations and landfills to establish anaerobic digesters• Update County's Source Reduction and Recycling Element, Household Hazardous Waste Element and other components to support CAP• Identify best practices to reduce waste water sludge (biosolids).1. Based upon County's most recent Annual Report submitted to CalRecycle to demonstrate compliance with the diversion requirements in the Integrated Waste Management Act, the amount of unincorporated area waste reported to have been disposed of in landfills in 2017 equates to a diversion rate of 69% (annual disposal rate of 2.4 pounds per person per day).2. Organic waste collection services are offered to residents in all four County franchise areas (one of which includes acceptance of food waste). Organic waste collection services are offered to businesses in three of the four County franchise areas (not yet offered in Crockett, Port Costa & Tormey area).3. Ongoing.4. The waste hauling company providing services to most of the unincorporated areas of East County is seeking to develop preprocessing capacity necessary at the East County transfer station so that targeted organic waste stream could be processed in existing anaerobic digester located at nearby wastewater treatment facility. The company has applied for a cap and trade funded grant to help support this effort.5. DCD updates waste diversion programs initially established in the County’s Integrated Waste Management Plan (namely the Source Reduction and Recycling Element and Household Hazardous Waste Element) as circumstances warrant using the state's1. Unfortunately, emissions levels were detected 1.Annually verify compliance with California Air Resource EE=Energy Efficiency; RE=Renewable Energy; LUT=Land Use and Transportation;  W= Solid Waste; WE = Water; GO = Gov't Operations. 9            December 10, 2018 CONTRA COSTA COUNTY CLIMATE ACTION PLAN IMPLEMENTATION GOALS 2018 ‐ Action Item ProgressTime FrameProgress to Date2020 GHG Reductions (MTCO2e)2020 Performance Targets Responsible DepartmentMeasures Policy Language Action Items Identified in CAPW 2WE 1Reduce water demand.1,210 20% Reduction from 2013 water use Conservation & DevelopmentMid-Term (by 2020)• Continue to reduce potable water use by at least 20% through conservation efforts in new and existing development• Continue to enforce water conservation requirements in new developments per the State Model Water Efficient Landscape Ordinance.(1) The County does not provide potable water service and has an indirect role (no governing authority) to reduce potable water use by 20% in existing development. The County could consider establishing new development criteria that may allow a 20% reduction in future development. The County could encourage the existing water purveyors (EBMUD, CCWD, Diablo, Town of Discovery Bay and various cities) to continue programs like turf replacement and limiting outdoor water use to specified days of the week. We could also consider how to support the State’s “water conservation is a way of life” campaign. (2) New development (i.e. from single family homes to subdivisions) are subject to the updated State Model Water Efficient Landscape Ordinance. The County administers this Ordinance on new development through our Planning and Building divisions. during quarterly monitoring in 2017 which exceeded the LMR so therefore the assumed methane capture rate was 75% rather than our 85% CAP goal.2. Provisions requiring that source-separated organics waste collected by haulers providing services pursuant to two of the County's franchises be composted and no longer used as ADC have been added by way of amendments approved in 2015 and 2017. Additionally, the Board approved changes to one of the Conditions of Approval in the County issued LUP governing the Keller Canyon Landfill that requires the operator to proactively seek to ensure adequate composting capacity is available by 2020 to manage green waste currently used as ADC.3. DCD has executed contract with the consultant selected to assist with a comprehensive update to the County’s General Plan.Reduce fugitive methane emissions and other greenhouse gas emissions from solid waste landfills.29,500 29,500Increase in captured landfilled gas (MTCO2e)Mid-Term (by 2020)Conservation & Development Health ServicesBoard's landfill methane control measures2.Request landfill operators consider additional reduction actions: reduce materials with high methane-generation potential, reduce idling time for diesel equipment, encourage adequate maintenance of rolling stock, establish standards beyond the required for landfill gas collection system leak detection and prevention, and excluding the use of green waste as a material for alternative daily cover (ADC), consistent with AB 15943. Amend General Plan and Zoning Code to allow renewable energy generation, such as solar and wind, on closed landfill areasEE=Energy Efficiency; RE=Renewable Energy; LUT=Land Use and Transportation;  W= Solid Waste; WE = Water; GO = Gov't Operations. 10            December 10, 2018 CONTRA COSTA COUNTY CLIMATE ACTION PLAN IMPLEMENTATION GOALS 2018 ‐ Action Item ProgressTime FrameProgress to Date2020 GHG Reductions (MTCO2e)2020 Performance Targets Responsible DepartmentMeasures Policy Language Action Items Identified in CAPWE 2Provide alternative water resources for irrigation in residential and nonresidential areas.Supportive of Measure WE 1Supportive n/a Conservation & DevelopmentMid-Term (by 2020)• Promote rainwater collection for irrigation purposes• Update the Dual Water Systems Ordinance to allow the use of recycled water for irrigation in residential and nonresidential areas(1) The County continues to seek cost effective ways to promote rainwater collection for irrigation purposes but has not identified a clear path forward. It seems the scope of this measure may be better suited for collection and irrigation of rainwater in residential land uses and may not make a good business case to apply to larger agriculture uses. (2) The County’s Dual Water Systems Ordinance, Chapter 82-30, allows for the use of recycled water in designated dual water system areas. GO 2Promote energy-saving tools and practices. Supportive of Overall GHG ReductionsSupportive n/aCounty Administrator's Office Public WorksMid-Term (by 2020)• Continue to conduct audits of existing and recently acquired facilities, prioritize improvements, and upgrade facilities to save energy• Increase solar electricity use for County and agency operations• Develop policies related to powering off lights and appliances after hours• Site facilities that have more than 50 personnel in close proximity to infrastructure and services that support alternative commute modes• The Board has adopted a Distributed Energy Resources Plan that calls for better integration of energy projects in County facilities.• Sun Power through a competitive bid process is assisting the County in siting solar panels on up to 11 County facilities.EE=Energy Efficiency; RE=Renewable Energy; LUT=Land Use and Transportation;  W= Solid Waste; WE = Water; GO = Gov't Operations. 11            December 10, 2018 CONTRA COSTA COUNTY CLIMATE ACTION PLAN IMPLEMENTATION GOALS 2018 ‐ Action Item ProgressTime FrameProgress to Date2020 GHG Reductions (MTCO2e)2020 Performance Targets Responsible DepartmentMeasures Policy Language Action Items Identified in CAPGO 5Establish budgeting and administration practices to support the Climate Action Plan. Supportive of Overall GHG ReductionsSupportive n/aCounty Administrator's Office Public WorksMid-Term (by 2020)• Ensure the Environmental Purchasing Policy includes: green office supplies and green fleet and equipment• Reduce County fleet use of traditional fuels 20% by 2020• Evaluate progress of Measure 13 from 2007 Municipal Climate Action Plan (30% of employees telecommuting two days a week)• Develop a process for sharing government operations' energy and water use and efficiency and conservation measures with public as an educational tool• Advocate for regional, state, and federal activities that support GHG emissions in the County, including: work with the BAAQMD to support reductions in process emissions from industrial entities, adopt language in the County's State and Federal legislative platforms that directs support and lobbying for local GHG reduction, advocate for additional transit funding sources concurrently with the development of priority development areas• The County has Environmentally Preferable Purchasing specfications updated in 2010 that address source reduction, recycled content, energy and water savings, green buildings, landscaping, toxics and pollutants, forest conservation, and bio-based products.• Staff is developing updated information on County fleet, which will be available in early November 2018.• Through the East Bay Energy Watch the County engages with PG&E on educational materials. The County also has initiated collaboration with MCE on outreach materials. • The County regularly advocates for policies, programs, and funding that will reduce GHG emissions in the County.54,400BART extension trips taken by unincorporated County residents32,740,820New bus ridership miles taken by unincorporated county residents1,202,980New BART ridership miles taken by unincorporated county residents1,170,070Estimated decrease in VMT from HOV lanes• Collaborated with County Connection to promote a new bus route serving County offices• Added policy to our Federal Platform seeking funding for the next phase eBART extension.LUT 4Reduce vehicle miles traveled. 4,080Long-Term (by 2035)Conservation & Development• Collaborate with BART and other transits to increase ridership• Partner with waste haulers and other fleets to reduce frequency of routes• Support and increase the use of carpooling services• Continue to promote voluntary trip reduction programs• Work to increase densities within half a mile of BART and Amtrak stations and a quarter mile of stops for express bus routes• Prioritize alternative mode access to BART and other transit stations• Continue to explore funding transit with development applications and other finance methods• Continue to encourage establishment of Priority Economic Development Areas in residential communitiesEE=Energy Efficiency; RE=Renewable Energy; LUT=Land Use and Transportation;  W= Solid Waste; WE = Water; GO = Gov't Operations. 12            December 10, 2018 CONTRA COSTA COUNTY CLIMATE ACTION PLAN IMPLEMENTATION GOALS 2018 ‐ Action Item ProgressTime FrameProgress to Date2020 GHG Reductions (MTCO2e)2020 Performance Targets Responsible DepartmentMeasures Policy Language Action Items Identified in CAPGO 4 Reduce waste. Supportive of Overall GHG ReductionsSupportive n/a Public WorksLong-Term (by 2035)• Develop a recycling and composting program for County facilities• Educate and train staff to recycle and compost• Develop interim waste diversion/reduction goals• Achieve zero-waste operations by 2035• The County has expanded recycling to all County offices as of October 2018.EE=Energy Efficiency; RE=Renewable Energy; LUT=Land Use and Transportation;  W= Solid Waste; WE = Water; GO = Gov't Operations. 13            December 10, 2018 Page | 1 EE = Energy Efficiency; RE = Renewable Energy; LUT = Land Use and Transportation; W = Solid Waste; WE = Water; GO = Government Operations Contra Costa County Sustainability Commission 2018 Climate Action Plan Progress Report The Contra Costa County Sustainability Commission’s purpose includes advising the Board of Supervisors and staff on successful implementation of the Climate Action Plan (CAP), including suggestions on how that work can be performed more efficiently and effectively. The Commission is interested in reporting on progress in meeting the numeric targets in the 2015 Climate Action Plan. This report provides updates on progress in meeting the numeric targets. The attached spreadsheet includes detailed information on progress in meeting the action items identified in the Climate Action Plan. There are several areas where the County has made significant progress in meeting the quantitative Climate Action Plan targets. A number of the measures do not have targets and are considered “supportive.” As the County updates the CAP in 2019, the Sustainability Commission encourages the County to identify strategies and measures that will better allow the County to demonstrate progress in meeting greenhouse gas (GHG) reduction goals. The Commission also encourages the County to look for approaches that solve for multiple measures, for example reducing Styrofoam and/or plastics and increasing composting, reducing vehicle miles traveled and increasing use of public transportation and alternative transportation such as bicycling or walking. Energy Efficiency (Measures EE1, EE2, EE3) Page | 2 EE = Energy Efficiency; RE = Renewable Energy; LUT = Land Use and Transportation; W = Solid Waste; WE = Water; GO = Government Operations Cool Roofs and Shade Trees (Measure EE4) The CAP calls for 1,790 existing homes and 9 businesses to complete cool roof retrofits by 2020. In 2017, staff reported steady increases of cool roofs on homes, but not at a rate to meet the target. Residential Cool Roof installations Year # Cool Roofs Installed 2010 54 2011 46 2012 31 2013 10 2014 44 2015 73 2016 226 2017 335 Total 819 Commercial Cool Roof installations Year # Cool Roofs Installed 2014 2 2016 3 2017 2 The CAP calls for 500 new shade trees to be planted in the unincorporated County by 2020. The County typically processes 50-60 tree permits per year. To meet the goal of 500 tress by 2020, the number of trees planted annually would have to be closer to 100. The County issues permits for trees associated with projects that require County approval. It is possible that people are planting trees that the County does not track. Rooftop Solar (Measure RE 1) The CAP calls for 50 new homes and 2,500 existing homes to have solar arrays by 2020. The County has far exceeded this goal, issuing on average 1,500 permits for rooftop solar since 2014. Since the County implemented online applications in 2015, about 25% of applications have been issued using that channel. In 2020, the State will require all new residential buildings to install solar. Summary of Roof Mount PV Permits Issued Year # of Roof Mount Solar # of Epermits Notes 2008 315 NA Page | 3 EE = Energy Efficiency; RE = Renewable Energy; LUT = Land Use and Transportation; W = Solid Waste; WE = Water; GO = Government Operations Summary of Roof Mount PV Permits Issued Year # of Roof Mount Solar # of Epermits Notes 2012 525 NA 2014 1,343 NA 2015 1,630 28 PVR ePermits implemented September 2015 2016 1,436 333 2017 1,630 358 2018 1,337 385 Permit data from 1/1/2018-11/30/2018 TOTAL 8,216 1,104 Solar on County Buildings (Measure RE 2) The County has installed nearly 5 MW of solar photovoltaics (PV) on County facilities to date. The performance target is 1 MW by 2020. The County is working to install solar PV at 11 more sites, many of which are also being considered for energy storage. This next wave of solar PV would result in a doubling of capacity and may include 3 MW of storage capacity. The new County Administration Building includes solar canopies on the parking lot, as well as 14 electric vehicle chargers. The new Emergency Operations Center will continue to take energy from the solar panels that were at the site previously and is being evaluated for the possibility of upgrade to Zero Net Energy with the addition of more solar capacity, as is the new Administration building. MCE Enrollment (Measure RE 3) Measure RE 3 is supportive and does not have numeric target. However, this is an area of significant progress. The CAP identifies community choice aggregation as a strategy for increasing the amount of renewable energy consumed in the County. The County and nine cities opted to join MCE in May 2017, joining the five cities that had previously joined MCE. Customer accounts transitioned to MCE in April 2018. As can be seen below, across the County nearly 89% of customers are choosing MCE. In the unincorporated County, the largest population, over 90% of customers are choosing MCE. The number of customers enrolling in MCE’s Deep Green, 100 % renewable product, is significantly less. MCE Enrollment as of November 6, 2018 Jurisdiction Total Accounts MCE Accounts MCE Partic. % OPT OUT % Deep Green Accounts Deep Green % of MCE Concord 51,292 47,068 91.76% 8.10% 338 0.72% Contra Costa Co. 69,110 62,367 90.24% 9.63% 691 1.11% Danville 17,686 15,942 90.14% 9.73% 185 1.16% El Cerrito 11,752 10,619 90.36% 9.45% 740 6.97% Lafayette 11,060 9,845 89.01% 10.86% 500 5.08% Martinez 16,673 15,257 91.51% 8.25% 163 1.07% Moraga 6,416 5,741 89.48% 10.36% 75 1.31% Page | 4 EE = Energy Efficiency; RE = Renewable Energy; LUT = Land Use and Transportation; W = Solid Waste; WE = Water; GO = Government Operations MCE Enrollment as of November 6, 2018 Jurisdiction Total Accounts MCE Accounts MCE Partic. % OPT OUT % Deep Green Accounts Deep Green % of MCE Oakley 13,907 11,394 81.93% 18.02% 43 0.38% Pinole 7,883 7,301 92.62% 7.10% 62 0.85% Pittsburg 24,717 22,900 92.65% 7.23% 77 0.34% Richmond 43,146 34,941 80.98% 18.91% 822 2.35% San Pablo 10,552 9,238 87.55% 12.31% 43 0.47% San Ramon 31,339 28,564 91.15% 8.73% 166 0.58% Walnut Creek 37,124 32,660 87.98% 11.87% 716 2.19% TOTAL 352,657 313,837 88.99% 11.01% 4621 1.47% Financing Opportunities (Measure RE 3) The CAP calls for improving participation in programs that help finance investments in energy efficiency and renewable energy. Property Assessed Clean Energy (PACE) programs allow property owners to voluntarily join an assessment district and borrow money for the purpose of making energy or water efficiency improvements to their property. In 2018, the County authorized a third PACE provider for property owners in the unincorporated County. Countywide Bike Trips Per Weekday (Measure LUT 1) The CAP sets a target of 33,630 average countywide bike trips per day. This is not a metric that staff has been tracking due to cost of data collection and the inherent limitations of this data in a discontinuous municipality/geography such as the unincorporated area. Staff has provided data on the action items in the CAP for this measure, including infrastructure to support bicyclists and pedestrians, pervious pavement, and grants. Absent bike trip counts, the County tracks data on the development of infrastructure that supports bicycles and pedestrians. Due to the well-established, strong correlation between the installation of new, high quality infrastructure and increases in bike use, the quantity of new infrastructure is used as a proxy bike trips. In 2018, the County added 18,025 feet of bike lanes, 1,360 feet of path/sidewalk, 24 curb ramps, and 2,655 square feet of pervious pavement in the unincorporated County. Improvements to this metric would include tracking the quantity of superior bicycle facilities installed (Class I or Class IV) and advocating for the Metropolitan Transportation Commission or Contra Costa Transportation Authority to track mode split on a countywide basis. Alternative Fuel Vehicles (Measure LUT 2) The CAP sets various targets related to electric vehicles (EV), including annual vehicle miles traveled (VMT) per public charging station, VMT per EV, electricity use per EV, and households with an EV. These are not metrics that staff tracks currently. The County has an aggressive plan to increase the number of EVs across the County by focusing on charging infrastructure. The County is working with the Contra Costa Transportation Authority to develop an EV Readiness Blueprint that will identify locations for shared mobility charging hubs, best practices for local governments to follow in deploying EV charging Page | 5 EE = Energy Efficiency; RE = Renewable Energy; LUT = Land Use and Transportation; W = Solid Waste; WE = Water; GO = Government Operations infrastructure, and workforce training in the EV sector. The County is also exploring policy changes to electrify the County’s fleet. Lawnmowers Traded In (Measure LUT 3) To reduce emissions from off-road vehicles and equipment, the CAP sets a target for lawnmowers traded in. This is not a metric that staff tracks, nor is it clear how one would track that data. Reduce Vehicle Miles Travelled (Measure LUT 4) This measure establishes targets for BART and bus trips taken by residents of the unincorporated County, and decreases in vehicle miles travelled in high occupancy vehicle lanes. For reasons similar to bike trip data, this is not something staff has been tracking to date. Such an effort would require significant coordination with BART, bus operators, and other agencies to measure. The County is in regular communication with all these agencies through regional coordinating councils and is regularly working with them to increase funding and ridership. Reduce Water Demand (Measure WE 1) The CAP sets a goal of reducing water demand by 20% by 2020. The County does not have direct governing authority over water use, which falls to water purveyors. The State has set goals for reducing water use. Reduce Waste (Measure W1) In the area of reducing solid waste, we have reduced tons by 80,189 which means we have not yet achieved the 2020 Performance Target of 90,850. Reduce Methane and Other Emissions (Measure W2) Staff is finding that this goal is a difficult one for which to assess progress because there is no way to measure the goal of tons of reduced GHG emissions being captured, which is the metric specified for this measure. Making certain assumptions about the data and the measurement tools, staff reports the County likely achieved this goal for 2015, but did not achieve this goal for 2016 and 2017. Streetlights and Traffic Signals (GO 1) The CAP sets a goal of replacing 7,210 lightbulbs in County facilities. All of the streetlights in the County, both those owned by the County (1,800) and those owned by PG&E (5,800), have been converted to LED, as have all traffic signals in the unincorporated County. The County has a regular program to upgrade lighting in County buildings. CONTRA COSTA COUNTY CLIMATE ACTION PLAN IMPLEMENTATION GOALS 2018 ‐ Action Item ProgressTime Frame2,900 Participating homes Conservation & Development60 Participating businesses Health Services1,790Existing homes completing cool roof retrofits9Existing businesses completing cool roof retrofitsPublic Works500 New shade trees Conservation & DevelopmentRE 2Promote installation of alternative energy facilities on public land.270 1MW of solar installed at public facilities in the unincorporated area Conservation & Development Public WorksNear-Term (by 2018)• Continue to install alternative energy facilities on public buildings and land in unincorporated county• Continue to participate in Regional Renewable Energy Procurement Project or similar bulk purchasing programs• Work with East Bay Municipal Utilities District and other wastewater processors to install cogeneration infrastructure treatment facilities • Current installed capacity on County facilities is 4.38 MW.• Some wastewater processors and solid waste haulers are pursuing cogeneration projects.Progress to Date• Worked with PG&E implementer to target specific areas regarding Energy Efficiency Programs for Commercial Businesses through East Bay Energy Watch. Coordinated with Green Business Program on program leads. • As of November 2017, there are 279 certified green businesses in Contra Costa Green Business Program (CCGBP). As of January 2018, all businesses, regardless of business or facility size, pursuing certification/recertification are referred to PG&E.• All applications for building permits must meet current building code requirements.• County Off-Street Parking Ordinance includes requirements for the design a location of electric vehicle parking spaces, short- and long-term bicycle parking, and required landscaping (see attached). • Current Planning Division typically processes 50-60 tree permits per year; so far in 2018, Current Planning has approved 47 tree permits. Most approvals require tree restitution, which typically exceeds the number of trees approved for removal. EE 4Reduce urban heat islands through vegetation management and cool surfaces.20Near-Term (by 2018)2020 GHG Reductions (MTCO2e)2020 Performance Targets Responsible DepartmentEE 3Provide education and outreach highlighting the benefits of energy conservation.430Measures Policy LanguageNear-Term (by 2018)• To increase use of higher-albedo materials• Encourage developments with parking lot areas to shade these with vegetation or solar panels• Promote the use of low-impact development (LID) strategy and reduction in impervious surface area of new development• Increase use of cool roof materials on new and existing buildings• Support programs to plant and maintain trees. Action Items Identified in CAP• Engage with PG&E to provide multilingual and culturally relevant educational material to residents and business• Work with the Bay Area Green Business Program to highlight examples of energy-efficient local businessEE=Energy Efficiency; RE=Renewable Energy; LUT=Land Use and Transportation;  W= Solid Waste; WE = Water; GO = Gov't Operations. 1            December 10, 2018 CONTRA COSTA COUNTY CLIMATE ACTION PLAN IMPLEMENTATION GOALS 2018 ‐ Action Item ProgressTime FrameProgress to Date2020 GHG Reductions (MTCO2e)2020 Performance Targets Responsible DepartmentMeasures Policy Language Action Items Identified in CAPLUT 3Reduce emissions from off-road vehicles and equipment.10 50 Lawnmowers traded inAgricultureConservation & DevelopmentNear-Term (by 2018)• Work with BAAQMD to incentivize use of battery-powered lawn and garden equipment• Provide support for the BAAQMD's voluntary exchange program for lawn mowers• Work with BAAQMD to increase the use of alternatively fueled equipment in agricultural operations• Consider an amendment to County Building Code to prohibit unnecessary idling of off-road and heavy equipment• The Agriculture Department has authority only over the use of pesticides, not the equipment in use. • Prohibiting idling of off-road and heavy equipment right now occurs on a case-by-case basis. GO 1Save energy used for public lighting.580 7,210Number of lightbulbs replaced with LED bulbsPublic WorksNear-Term (by 2018)Complete LED upgrade of traffic signals, street lighting, and other public lighting located in the unincorporated area of the County.• The County owns 1,800 streetlights, all of which have been converted to LED. PG&E owns 5,800 street lights in the unincorporated County, all of which have been converted to LED.• All traffic signals in the unincorporated County have been converted to LED.GO 3Conserve water.Supportive of Overall GHG ReductionsSupportive n/a Public Works Near-Term (by 2018)Continue to install water-efficient landscaping on County properties and where possible, remove turf from County-owned facilities.The County installed drought tolerant landscaping at the Pittsburg health clinic around 2015. Based on the success of that project, the County is replacing turf with drought-tolerant landscapes in more County facilities.3000Single-family homes receiving basic retrofits210Single-family homes receiving advanced retrofits700Multi-family homes receiving retrofits150Single-family homes receiving pool pump upgrades2,010Homes receiving appliance upgrades• Coordinated and implemented an annual Single-Family homeowner workshop with 47 homeowners in attendance to provide information regarding home energy efficiency rebate program. Distributed quarterly mailers to multi-family property owners regarding available energy efficiency rebate programs. EE 1Provide opportunities for residential buildings to become more energy efficient. 2,140Mid-Term (by 2020) Conservation & Development• Continue to expand participation in energy efficiency and energy efficiency rebate programs• Collaborate with local organizations and PG&E• Increase participation in low-income weatherization program• Identify disadvantaged individuals to increase participation• Work with PG&E to promote appliance rebate program; participate in Property Assessed Clean Energy (PACE) programs.EE=Energy Efficiency; RE=Renewable Energy; LUT=Land Use and Transportation;  W= Solid Waste; WE = Water; GO = Gov't Operations. 2            December 10, 2018 CONTRA COSTA COUNTY CLIMATE ACTION PLAN IMPLEMENTATION GOALS 2018 ‐ Action Item ProgressTime FrameProgress to Date2020 GHG Reductions (MTCO2e)2020 Performance Targets Responsible DepartmentMeasures Policy Language Action Items Identified in CAP240Businesses receiving retrocommissioning120Businesses receiving standard retrofits30Businesses receiving deep retrofits300Businesses receiving appliance upgradesCoordinated with East Bay Energy Watch Program lead to support their marketing campaign in specific areas requested by PG&E theoughout the County.Conservation & DevelopmentEE 2Provide opportunities for nonresidential buildings to become more energy efficient.4,630Mid-Term (by 2020) • Continue to expand participation in energy efficiency and financing programs• Provide focused outreach to local business• Develop outreach materials explaining financing opportunities• Identify staffing and revenue stream to develop shared landlord-tenant program• Inform nonresidential business owners about savings potential from retrocommissioning, retrofits and deep retrofits• Inform business community of monetary benefits with energy efficient appliances; collaborate with 4CL and PG&E to develop and implement outreach.EE=Energy Efficiency; RE=Renewable Energy; LUT=Land Use and Transportation;  W= Solid Waste; WE = Water; GO = Gov't Operations. 3            December 10, 2018 CONTRA COSTA COUNTY CLIMATE ACTION PLAN IMPLEMENTATION GOALS 2018 ‐ Action Item ProgressTime FrameProgress to Date2020 GHG Reductions (MTCO2e)2020 Performance Targets Responsible DepartmentMeasures Policy Language Action Items Identified in CAPEE 5Increase Contra Costa County’s capacity for energy efficiency through financing opportunities and workforce training.Supportive of Overall GHG ReductionsSupportive n/aConservation & Development Health ServicesPublic WorksMid-Term (by 2020)• Monitor grants from cap-and-trade and other sources• Create a framework for revenues from cap-and-trade offsets or allocations to fund energy efficiency and resource conservation programs• Work with Contra Costa Community College District and Contra Costa Workforce Development Board to develop workforce training programs for green jobs• In 2017, the Department of Conservation and Development received a $49,000 grant from the California Strategic Growth Council to develop a Renewable Resource Potential Study. In 2018, DCD helped the Contra Costa Transportation Authority win a $200,000 grant from the CA Energy Commission to develop an Electric Vehicle Readiness Blueprint. DCD also won a $200,000 Climate Protection from the Bay Area Air Quality Management District for the Cleaner Contra Costa online platform to engage residents in climate protection activities. • Staff has not commenced developing a framework for revenues from Cap and Trade or other sources.• The EV Readiness Blueprint includes a workforce development component in which staff expects both the Workforce Development Board and the community colleges will be engaged.30 New ZNE homes3 New ZNE businesses12 Retrofitted ZNE homes1 Retrofitted ZNE businesses• The Board of Supervisors declined to adopt in advance of the 2019 update to State building code an ordinance that would require solar to be installed on most new residential construction. EE 6Support the statewide transition to net zero energy construction for new residential buildings by 2020 and new nonresidential buildings by 2030.290Mid-Term (by 2020)Conservation & Development Public Works• Identify and remove barriers to zero net energy• Work with developers, property owners, and financial donors to construct and publicize example zero net energy home prior to adoption• Provide information about zero net energy buildings at public events, on County website and in development review process, including cost effectiveness• Explore making new and significantly retrofitted County buildings zero net energyEE=Energy Efficiency; RE=Renewable Energy; LUT=Land Use and Transportation;  W= Solid Waste; WE = Water; GO = Gov't Operations. 4            December 10, 2018 CONTRA COSTA COUNTY CLIMATE ACTION PLAN IMPLEMENTATION GOALS 2018 ‐ Action Item ProgressTime FrameProgress to Date2020 GHG Reductions (MTCO2e)2020 Performance Targets Responsible DepartmentMeasures Policy Language Action Items Identified in CAP50 New homes with solar arrays2,500 Existing homes with solar arrays10 New businesses with solar arrays60Existing businesses with solar arrays3,740kW supplied by PG&E Green Tariff programRE 3Lower barriers to entry for the installation of alternative energy systems.Supportive of Overall GHG ReductionsSupportive n/a Conservation & Development-Term (by 2020)• Improve participation in existing financing mechanisms• Connect low-income homeowners with renewable energy rebate and financing programs• Work with local government and neighboring areas to participate in solar bulk-buying program• Connect business owners to finance and rebate programs• Work with PG&E to identify insufficient grid capacity areas• Continue exploring options for implementing Community Choice Aggregation within the unincorporated area of the County• The County has authorized three PACE providers since the Climate Action Plan was adopted: HERO, CaliforniaFirst, and Ygrene.• The County will complete in November 2018 a study of renewable resource potential, and recommended changes to zoning that would facilitate installation of more renewable energy. • The County and nine cities in 2017 joined the five Contra Costa cities that had already become members of MCE. • The new County Administration Building and Emergency Operations Center are both likely to achieve LEED Gold.• The Board's approval of community choice energy and decision to join MCE provides added incentive for property owners to install solar, resulting from MCE's more attractive net metering program. • DCD continues to issue large numbers of building permits for rooftop solar, on the order of 1,500 per year, well exceeding the target established in the CAP.• The Board in December 2017 amended the General Plan to allow solar on commercial and industrial rooftops in the unincorporated County, within the urban limit line.• Utility green tariff programs are not well subscribed in California, irrespective of County actions.RE 1Promote installation of alternative energy facilities on homes and businesses.8,820Mid-Term (by 2020)Conservation & Development• Amend the County Zoning Code to designate areas and development standards to support small and medium sized alternative energy and energy storage installations not covered by AB2188• Train planning staff to provide guidance and information on the streamlined process and available incentives• Develop standards for ministerial approval of rooftop energy systems on commercial buildings and warehouses• Encourage participation in PG&E's green tariff programEE=Energy Efficiency; RE=Renewable Energy; LUT=Land Use and Transportation;  W= Solid Waste; WE = Water; GO = Gov't Operations. 5            December 10, 2018 CONTRA COSTA COUNTY CLIMATE ACTION PLAN IMPLEMENTATION GOALS 2018 ‐ Action Item ProgressTime FrameProgress to Date2020 GHG Reductions (MTCO2e)2020 Performance Targets Responsible DepartmentMeasures Policy Language Action Items Identified in CAPLUT 1Maintain and expand access to goods, services, and other destinations through increased transportation alternatives (mobility improvements) and improved proximity (land use improvements).910 33,630Average countywide bike trips per weekdayConservation & Development Health Services Public WorksMid-Term (by 2020)• Collaborate with local transportation, land use agencies, nonprofits and other stakeholders to expand bicycle, pedestrian and existing public transportation• Assist with Safe Routes to School implementation• Work with local agencies to encourage bicycle safety classes in all schools• Update County road standards to accommodate all modes of transportation• Identify periodic updates through the Contra Costa Transportation Authority's Countywide Bicycle and Pedestrian Plan (CBPP) and work with adjoining jurisdictions to update and implement• Revise the County CEQA guidelines to reflect implementation of Senate Bill 743• Establish a 2020 mode share goal for bicycling by Board of Supervisors resolution, identify actions to reach goal, integrate into future General Plan updates and appeal other agencies to adopt same goal• Identify funding sources to support increased walking and bicycling activity• The County continues to add sustainable infrastructure to the County-maintained road system. Public Works added to County-maintained roads in 2018:Bike Lanes – 18,025 linear feet (3.4 miles)Path/Sidewalks – 1,360 linear feet (.25 miles)Curb Ramps – 24Pervious Pavement – 2,655 square feet• Participated in CCTA’s update to the Countywide Bike/Ped Plan• Sought and won several grants for bicycle/ pedestrian plans• Currently preparing a Sustainable Transportation Planning grant application to develop expedited procedures to implement bike/ped/complete streets projects.4700Annual VMT per public charging station • As of 2017, one waste hauler has voluntarily converted fleet to compressed natural gas. Other franchise agreements will be up for renegotation in about five years, at which time requirements for alternative fuel vehicles can be explored if haulers have not made that change already.• EV provisions are located in County Code Sections 74-4.006(j) and 82-16-404(e). • The County is working with the Contra Costa Transportation Authority to develop an EV Readiness Blueprint under a $200,000 grant from the CEC. The Blueprint will identlfy locations for shared mobility hubs for charging many types of vehicles, as well as best practices and policies CCTA will be eligible toConservation & Development Public Worksadditional departments, depending on grant resources• As possible, include alternative-fuel use goals in franchise agreements for waste hauling and contracts with other vehicle fleets.• Support development of alternative-fuel and electric vehicle (EV) charging stations, including amending parking design and layout section (82-16-404) of the County Zoning Code• Pursue grant funding opportunities to install public EV chargers or other alternative fuel charging stationsEE=Energy Efficiency; RE=Renewable Energy; LUT=Land Use and Transportation;  W= Solid Waste; WE = Water; GO = Gov't Operations. 6            December 10, 2018 CONTRA COSTA COUNTY CLIMATE ACTION PLAN IMPLEMENTATION GOALS 2018 ‐ Action Item ProgressTime FrameProgress to Date2020 GHG Reductions (MTCO2e)2020 Performance Targets Responsible DepartmentMeasures Policy Language Action Items Identified in CAP14,220 VMT per EV4,830 Electricity use per EV1,790 Households with an EVLUT 2practices and policies. CCTA will be eligible to compete for Phase 2 implementation grants in 2019. lders. • Public Works is pursuing grant funding related to installing public EV chargers as follows:1. Initiated discussions with PG&E pertaining to the EV Charge Network program. The program requires an easement and a ten year agreement. 2. Public Works has identified California Air Resources Board Low Carbon Fuel Standard Program (LCFS) as a potential source of continuing cash flow for EV chargers. Expand the use of alternative fuels in vehicle travel.7,630Mid-Term (by 2020)EE=Energy Efficiency; RE=Renewable Energy; LUT=Land Use and Transportation;  W= Solid Waste; WE = Water; GO = Gov't Operations. 7            December 10, 2018 CONTRA COSTA COUNTY CLIMATE ACTION PLAN IMPLEMENTATION GOALS 2018 ‐ Action Item ProgressTime FrameProgress to Date2020 GHG Reductions (MTCO2e)2020 Performance Targets Responsible DepartmentMeasures Policy Language Action Items Identified in CAPLUT 5Provide opportunities to grow, sell, and purchase local food.Supportive of Overall GHG ReductionsSupportive n/aAgriculture Conservation & DevelopmentCounty Administrator’s OfficeMid-Term (by 2020)• Continue to support local farmers markets, community gardens, school gardens and urban agricultural practices• Amend Zoning Code to allow urban agriculture in appropriate areas• Amend General Plan to add policy to encourage community gardens in new residential developments• Encourage partnerships between local food growers and local food retailers• Encourage partnerships between local food growers and local schools, hospitals, colleges and correctional facilities• Continue to discourage schools being sited in agricultural areas• Amend Zoning Code - Completed. • The current County Code allows "crop and tree farming" as a permitted use in all residential districts. • The County is currently reviewing agricultural land uses that would further promote and incentivize agricultural sustainability and economic vitality. Targeting Summer 2019 for BoS to consider Draft Ordinance.• Continue to support local farmers markets, community gardens, school gardens and urban agricultural practices.• We continue to register and issue certificates, check for problems, assist Farmers and Market Managers with getting established, and any problems they may have.• Encourage partnerships between local food growers and local food retailers.• Working with DCD through changes in policy to help facilitate growers to have the ability to have their own retail outlets or other value added businesses.• Encourage partnerships between local food growers and local schools, hospitals, colleges and correctional facilities.• Laws have been enacted to require a certain percentage of foods at some of these facilities to be from California sources.• Liberty Union High School District put up for sale the parcels intended to be expansion high schools #4 and #5. EE=Energy Efficiency; RE=Renewable Energy; LUT=Land Use and Transportation;  W= Solid Waste; WE = Water; GO = Gov't Operations. 8            December 10, 2018 CONTRA COSTA COUNTY CLIMATE ACTION PLAN IMPLEMENTATION GOALS 2018 ‐ Action Item ProgressTime FrameProgress to Date2020 GHG Reductions (MTCO2e)2020 Performance Targets Responsible DepartmentMeasures Policy Language Action Items Identified in CAPW 1Develop a waste reduction strategy to increase recycling and reuse of materials.25,780 90,850 Tons of waste reduced Conservation & DevelopmentMid-Term (by 2020)• Achieve a local 75% waste diversion rate as identified in AB 341• Establish new and enhanced programs to collect organic material from business and residents• Increase public outreach to promote participation in existing waste diversion and prevention programs: backyard composting, grass-cycling, low-maintenance gardening programs, Bay Area Regional Outreach Campaign, Environmental Action Program for Schools• Work with owners and operators of solid waste transfer stations and landfills to establish anaerobic digesters• Update County's Source Reduction and Recycling Element, Household Hazardous Waste Element and other components to support CAP• Identify best practices to reduce waste water sludge (biosolids).1. Based upon County's most recent Annual Report submitted to CalRecycle to demonstrate compliance with the diversion requirements in the Integrated Waste Management Act, the amount of unincorporated area waste reported to have been disposed of in landfills in 2017 equates to a diversion rate of 69% (annual disposal rate of 2.4 pounds per person per day).2. Organic waste collection services are offered to residents in all four County franchise areas (one of which includes acceptance of food waste). Organic waste collection services are offered to businesses in three of the four County franchise areas (not yet offered in Crockett, Port Costa & Tormey area).3. Ongoing.4. The waste hauling company providing services to most of the unincorporated areas of East County is seeking to develop preprocessing capacity necessary at the East County transfer station so that targeted organic waste stream could be processed in existing anaerobic digester located at nearby wastewater treatment facility. The company has applied for a cap and trade funded grant to help support this effort.5. DCD updates waste diversion programs initially established in the County’s Integrated Waste Management Plan (namely the Source Reduction and Recycling Element and Household Hazardous Waste Element) as circumstances warrant using the state's1. Unfortunately, emissions levels were detected 1.Annually verify compliance with California Air Resource EE=Energy Efficiency; RE=Renewable Energy; LUT=Land Use and Transportation;  W= Solid Waste; WE = Water; GO = Gov't Operations. 9            December 10, 2018 CONTRA COSTA COUNTY CLIMATE ACTION PLAN IMPLEMENTATION GOALS 2018 ‐ Action Item ProgressTime FrameProgress to Date2020 GHG Reductions (MTCO2e)2020 Performance Targets Responsible DepartmentMeasures Policy Language Action Items Identified in CAPW 2WE 1Reduce water demand.1,210 20% Reduction from 2013 water use Conservation & DevelopmentMid-Term (by 2020)• Continue to reduce potable water use by at least 20% through conservation efforts in new and existing development• Continue to enforce water conservation requirements in new developments per the State Model Water Efficient Landscape Ordinance.(1) The County does not provide potable water service and has an indirect role (no governing authority) to reduce potable water use by 20% in existing development. The County could consider establishing new development criteria that may allow a 20% reduction in future development. The County could encourage the existing water purveyors (EBMUD, CCWD, Diablo, Town of Discovery Bay and various cities) to continue programs like turf replacement and limiting outdoor water use to specified days of the week. We could also consider how to support the State’s “water conservation is a way of life” campaign. (2) New development (i.e. from single family homes to subdivisions) are subject to the updated State Model Water Efficient Landscape Ordinance. The County administers this Ordinance on new development through our Planning and Building divisions. during quarterly monitoring in 2017 which exceeded the LMR so therefore the assumed methane capture rate was 75% rather than our 85% CAP goal.2. Provisions requiring that source-separated organics waste collected by haulers providing services pursuant to two of the County's franchises be composted and no longer used as ADC have been added by way of amendments approved in 2015 and 2017. Additionally, the Board approved changes to one of the Conditions of Approval in the County issued LUP governing the Keller Canyon Landfill that requires the operator to proactively seek to ensure adequate composting capacity is available by 2020 to manage green waste currently used as ADC.3. DCD has executed contract with the consultant selected to assist with a comprehensive update to the County’s General Plan.Reduce fugitive methane emissions and other greenhouse gas emissions from solid waste landfills.29,500 29,500Increase in captured landfilled gas (MTCO2e)Mid-Term (by 2020)Conservation & Development Health ServicesBoard's landfill methane control measures2.Request landfill operators consider additional reduction actions: reduce materials with high methane-generation potential, reduce idling time for diesel equipment, encourage adequate maintenance of rolling stock, establish standards beyond the required for landfill gas collection system leak detection and prevention, and excluding the use of green waste as a material for alternative daily cover (ADC), consistent with AB 15943. Amend General Plan and Zoning Code to allow renewable energy generation, such as solar and wind, on closed landfill areasEE=Energy Efficiency; RE=Renewable Energy; LUT=Land Use and Transportation;  W= Solid Waste; WE = Water; GO = Gov't Operations. 10            December 10, 2018 CONTRA COSTA COUNTY CLIMATE ACTION PLAN IMPLEMENTATION GOALS 2018 ‐ Action Item ProgressTime FrameProgress to Date2020 GHG Reductions (MTCO2e)2020 Performance Targets Responsible DepartmentMeasures Policy Language Action Items Identified in CAPWE 2Provide alternative water resources for irrigation in residential and nonresidential areas.Supportive of Measure WE 1Supportive n/a Conservation & DevelopmentMid-Term (by 2020)• Promote rainwater collection for irrigation purposes• Update the Dual Water Systems Ordinance to allow the use of recycled water for irrigation in residential and nonresidential areas(1) The County continues to seek cost effective ways to promote rainwater collection for irrigation purposes but has not identified a clear path forward. It seems the scope of this measure may be better suited for collection and irrigation of rainwater in residential land uses and may not make a good business case to apply to larger agriculture uses. (2) The County’s Dual Water Systems Ordinance, Chapter 82-30, allows for the use of recycled water in designated dual water system areas. GO 2Promote energy-saving tools and practices. Supportive of Overall GHG ReductionsSupportive n/aCounty Administrator's Office Public WorksMid-Term (by 2020)• Continue to conduct audits of existing and recently acquired facilities, prioritize improvements, and upgrade facilities to save energy• Increase solar electricity use for County and agency operations• Develop policies related to powering off lights and appliances after hours• Site facilities that have more than 50 personnel in close proximity to infrastructure and services that support alternative commute modes• The Board has adopted a Distributed Energy Resources Plan that calls for better integration of energy projects in County facilities.• Sun Power through a competitive bid process is assisting the County in siting solar panels on up to 11 County facilities.EE=Energy Efficiency; RE=Renewable Energy; LUT=Land Use and Transportation;  W= Solid Waste; WE = Water; GO = Gov't Operations. 11            December 10, 2018 CONTRA COSTA COUNTY CLIMATE ACTION PLAN IMPLEMENTATION GOALS 2018 ‐ Action Item ProgressTime FrameProgress to Date2020 GHG Reductions (MTCO2e)2020 Performance Targets Responsible DepartmentMeasures Policy Language Action Items Identified in CAPGO 5Establish budgeting and administration practices to support the Climate Action Plan. Supportive of Overall GHG ReductionsSupportive n/aCounty Administrator's Office Public WorksMid-Term (by 2020)• Ensure the Environmental Purchasing Policy includes: green office supplies and green fleet and equipment• Reduce County fleet use of traditional fuels 20% by 2020• Evaluate progress of Measure 13 from 2007 Municipal Climate Action Plan (30% of employees telecommuting two days a week)• Develop a process for sharing government operations' energy and water use and efficiency and conservation measures with public as an educational tool• Advocate for regional, state, and federal activities that support GHG emissions in the County, including: work with the BAAQMD to support reductions in process emissions from industrial entities, adopt language in the County's State and Federal legislative platforms that directs support and lobbying for local GHG reduction, advocate for additional transit funding sources concurrently with the development of priority development areas• The County has Environmentally Preferable Purchasing specfications updated in 2010 that address source reduction, recycled content, energy and water savings, green buildings, landscaping, toxics and pollutants, forest conservation, and bio-based products.• Staff is developing updated information on County fleet, which will be available in early November 2018.• Through the East Bay Energy Watch the County engages with PG&E on educational materials. The County also has initiated collaboration with MCE on outreach materials. • The County regularly advocates for policies, programs, and funding that will reduce GHG emissions in the County.54,400BART extension trips taken by unincorporated County residents32,740,820New bus ridership miles taken by unincorporated county residents1,202,980New BART ridership miles taken by unincorporated county residents1,170,070Estimated decrease in VMT from HOV lanes• Collaborated with County Connection to promote a new bus route serving County offices• Added policy to our Federal Platform seeking funding for the next phase eBART extension.LUT 4Reduce vehicle miles traveled. 4,080Long-Term (by 2035)Conservation & Development• Collaborate with BART and other transits to increase ridership• Partner with waste haulers and other fleets to reduce frequency of routes• Support and increase the use of carpooling services• Continue to promote voluntary trip reduction programs• Work to increase densities within half a mile of BART and Amtrak stations and a quarter mile of stops for express bus routes• Prioritize alternative mode access to BART and other transit stations• Continue to explore funding transit with development applications and other finance methods• Continue to encourage establishment of Priority Economic Development Areas in residential communitiesEE=Energy Efficiency; RE=Renewable Energy; LUT=Land Use and Transportation;  W= Solid Waste; WE = Water; GO = Gov't Operations. 12            December 10, 2018 CONTRA COSTA COUNTY CLIMATE ACTION PLAN IMPLEMENTATION GOALS 2018 ‐ Action Item ProgressTime FrameProgress to Date2020 GHG Reductions (MTCO2e)2020 Performance Targets Responsible DepartmentMeasures Policy Language Action Items Identified in CAPGO 4 Reduce waste. Supportive of Overall GHG ReductionsSupportive n/a Public WorksLong-Term (by 2035)• Develop a recycling and composting program for County facilities• Educate and train staff to recycle and compost• Develop interim waste diversion/reduction goals• Achieve zero-waste operations by 2035• The County has expanded recycling to all County offices as of October 2018.EE=Energy Efficiency; RE=Renewable Energy; LUT=Land Use and Transportation;  W= Solid Waste; WE = Water; GO = Gov't Operations. 13            December 10, 2018 RECOMMENDATION(S): APPROVE amended Conflict of Interest Code for the West County Wastewater District (“District”), including the list of designated positions. FISCAL IMPACT: None. BACKGROUND: The District has amended its Conflict of Interest Code and submitted the revised code, attached as Exhibit A, to the Board for approval pursuant to Government Code section 87306 and 87306.5. The changes include an updated list of positions designated to file conflict of interest statements. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Schwerin, Deputy County Counsel, (925) 335-1800 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: David Twa, Clerk of the Board of Supervisors, Cynthia Schwerin, Deputy County Counsel, Lisa Malek-Zadeh, Gen. Manager, WCWD C.120 To:Board of Supervisors From:Sharon L. Anderson, County Counsel Date:February 12, 2019 Contra Costa County Subject:Conflict of Interest Code for the West County Wastewater District BACKGROUND: (CONT'D) These changes will ensure that the Conflict of Interest Code accurately reflects the current positions and organizational structure in use by the District. A strike-out version of the Conflict of Interest Code is attached as Exhibit B. CONSEQUENCE OF NEGATIVE ACTION: Code will not be accurate. ATTACHMENTS Exhibit A - COI Code for the West County Wastewater District Exhibit B - COI Code for the West County Wastewater District REDLINED RECOMMENDATION(S): APPROVE the Remodeling for the Public Defender Juvenile Unit, 2020 North Broadway Project (Project), Walnut Creek area. [County Project No. 280-1801, DCD-CP#18-20, WH218D] (District IV). DETERMINE the Project is a California Environmental Quality Act (CEQA), Class 1(a) Categorical Exemption, pursuant to Article 19, Section 15301 of the CEQA Guidelines, and DIRECT the Director of Department of Conservation and Development to file a Notice of Exemption with the County Clerk, and AUTHORIZE the Public Works Director, or designee, to arrange for payment of a $25 fee to the Department of Conservation and Development for processing, and a $50 fee to the County Clerk for filing the Notice of Exemption. FISCAL IMPACT: Estimated Project cost: $1,091,000. 100% General Fund. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Matt Kawashima 925-313-2161 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Ave Brown - Environmental Division Manager C.121 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:February 12, 2019 Contra Costa County Subject:APPROVE the Remodeling for the Public Defender Juvenile Unit (2020 North Broadway) Project and take related actions under CEQA. BACKGROUND: The purpose of this Project is to reconfigure and remodel the 2nd floor of the building located at 2020 North Broadway in Walnut Creek to relocate the County’s Juvenile Unit. The project would remove existing walls within suites 204, 204A, and 207A on the 2nd floor of the building in order to provide the necessary number of offices for attorney and support staff. The project would also add an ADA-accessible restroom and drinking fountain to the 2nd floor. The office space is currently vacant and the County Administrator’s Office previously approved the relocation of the Juvenile Unit. The project will not impact emergency access onto the site and no real property transactions, including right-of-way acquisition will be necessary in support of this project. On November 13, 2018, the Board of Supervisors awarded a job order contract (JOC) for repair, remodeling, and other repetitive work to be performed pursuant to the Construction Task Catalog to each of Mark Scott Construction, Inc., Aztec Consultants, and Staples Construction Company, Inc., each in the amount of $2,500,000. This project is expected to be performed by one of the three JOC contractors. A task order catalogue has been prepared for the JOC contractor to complete this Project. In the event that the Project is not performed by the JOC contractor, the Public Works Department will return to the Board for approval of plans and specifications and authorization to advertise and solicit bids. CONSEQUENCE OF NEGATIVE ACTION: Delay in approving the project may result in a delay of design, construction, and may jeopardize funding. ATTACHMENTS CEQA Document RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to seek reimbursement from the California Department of Education in an amount not to exceed $68,352.70 to maintain Child Days of Enrollment during emergency closures at 22 childcare centers during FY 2018-19. FISCAL IMPACT: Approval of this action will allow the County to maintain Child Days of Enrollment for FY 2018-19, preserving revenue of $68,352.70 from the California Department of Education. No County match is required. BACKGROUND: During FY 2018-19, emergency closures occurred at 22 county-operated and partner-operated childcare sites as noted below. The closures affected 1,346 children in total. November 16, 2018 - Directly operated sites that could not operate due to poor air quality from the wildfires in Butte County: Ambrose, Balboa, Bayo Vista, Crescent Park, Las Deltas, George Miller Concord, George Miller III Richmond, Lavonia Allen, Los Arboles, Los Nogales, Riverview. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: CSB (925) 681-6334 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: Nelly Ige, Ressie Dayco C.122 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:February 12, 2019 Contra Costa County Subject:Acknowledgement of Emergency Closure of Childcare Sites During Fiscal Year 2018-19 BACKGROUND: (CONT'D) > November 16, 2018 - Partner sites that could not operate due to poor air quality from the wildfires in Butte County: First Baptist - East Leland, First Baptist - Fairgrounds, First Baptist - Kids' Castle, First Baptist - Lone Tree, Little Angels, Live Oaks, Walt Disney, We Care Services for Children, Richmond College Prep. November 9, 15 and 16, 2018 - Richmond College Prep Children's Center (partner-operated) could not operate due to poor air quality from the wild fires in Butte County. November 16, 19, 20 and 21, 2018 - Contra Costa College Children's Center could not operate due to poor air quality from the wildfires in Butte County. November 21, 2018 - Las Deltas Children's Center (directly operated) could not operate due to a water main break. In order to prevent a loss of funds during this period, the County has the option to submit a Board Order to the State in order to maintain childcare fund reimbursement for the impacted days of closure. This option is allowable per California Department of Education, Child Development Management Bulletin 10-09 "Reduce Days of Operation or Attendance Due to Emergency Conditions." CONSEQUENCE OF NEGATIVE ACTION: If not approved, the County will forego $68,352.70 in potential revenue. CHILDREN'S IMPACT STATEMENT: The Employment and Human Services Department, Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: Children Ready for and Succeeding in School, Outcome 3: Families that are Economically Self-sufficient, and Outcome 4: Families that are Safe, Stable, and Nurturing. These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. ATTACHMENTS Management Bulletin RECOMMENDATION(S): ACKNOWLEDGE receipt of notice from Mark N. Isaacs, M.D., Inc., (dba Vein Specialists of Northern California), a professional corporation, requesting termination of Contract #27-839-4, effective at the end of business on February 8, 2019. FISCAL IMPACT: This contract is funded by 100% Contra Costa Health Plan (CCHP) Enterprise Fund II. BACKGROUND: On March 14, 2017, the Board of Supervisors approved Contract #27-839-3 with Mark N. Isaacs, M.D., Inc., (dba Vein Specialists of Northern California) for the provision of phlebology services for CCHP members and County recipients, for the period from May 1, 2017 through April 30, 2019. The Department received a letter from the Contractor, requesting termination of this contract. In accordance with General Conditions, paragraph 5 (Termination), the Contractor served the Department 30 days written notice of cancellation of this contract. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: noel garcia, Marcy Wilhelm C.123 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Acknowledge Termination of Contract #27-839-4 with Mark N. Isaacs, M.D., Inc. (dba Vein Specialists of Northern California) RECOMMENDATION(S): APPROVE the list of providers recommended by Contra Costa Health Plan's Peer Review and Credentialing Committee on January 8, 2019, and by the Health Services Director, as required by the State Departments of Health Care Services and Managed Health Care, and the Centers for Medicare and Medicaid Services. FISCAL IMPACT: There is no fiscal impact. BACKGROUND: The National Committee on Quality Assurance (NCQA) requires that evidence of Board Approval must be contained within each CCHP provider’s credentials file. Approval of this list of providers as recommended by the CCHP Peer Review and Credentialing Committee will enable the Contra Costa Health Plan to comply with this requirement. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, Contra Costa Health Plan’s Providers would not be appropriately credentialed and not be in compliance with the NCQA. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Marcy Wilhelm, Heather Wong C.124 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Approve New and Recredentialing Providers in Contra Costa Health Plan’s Community Provider Network ATTACHMENTS List Contra Costa Health Plan Providers Approved by Peer Review and Credentialing Committee January 8, 2019 CREDENTIALING PROVIDER S JANUARY 2019 Name Specialty Bapat, Manasi, MD Nephrology Bavishi, Payal, OD Optometry Belo, Daniela, BA, RBT Qualified Aut ism Professional Blanton, Crystal, LCSW Mental Health Services Cardenas, Maria, OD Optometry de la Cruz-Garcia, Marilyn, ASW Mental Health Services Diaz Flores, Rafael, MD Surgery – General Florente, Richard, PTA Physical Therapy Assistant Fox, Jennifer, NP Mid -Level Family Planning Golden, Bethany, CNM Midwife Gray, Andrea, MD Primary Care Pediatrician Hatch, Dennis, DC Chiropractic Medicine Heal, Heidi, PA Mid-Level Allergy & Immunology Hooks, Barbara, PsyD Qualified Autism Provider/ Neuro Psych Testing Kim, Hyun, DPT Physical Therapy Klinger, Cindy, RD Dietitian Kumar, Praveena, RD Dietitian Lipschultz, Erica, NP Primary Care Family Medicine Morris, Kenneth, LAc Acupuncture Natan, Christine, NP Mid -Level Family Planning Nelson, Britta, PA Primary Care Internal Medicine Panoringan, Genessa, NP Mid-Level Allergy & Immunology Peterson, Wendy, NP Primary Care Family Medicine Plambeck, Katherine, PsyD Qualified Autism Provider/ Neuro Psych Testing Quintero, Kathy, BS, RBT Qualified Autism Professional Richman, Kristin, CNM Midwife Rouche, Lynde, PA Mid-Level Nephrology Rubin, Hope, PA Mid-Level OB/GYN Sata, Nicole, CNM Midwife Shuer, Mery, LCSW Mental Health Services/ Bariatric Evaluations Smith -Heimer, Alana, PA Mid -Level Family Plan ning Spahr, Madeline, CNM Midwife Thomas, Arleen, PT Physical Therapy Tilghman, Edward, NP Primary Care Family Medicine Viscomi, Courtney, BCBA Qualified Autism Provider Contra Costa Health Plan Providers Approved by Peer Review and Credentialing Committee January 8, 2019 Page 2 of 3 RECREDENTIALING PROVIDER S JANUARY 2019 Name Specialty Arora, Ravinder, MD Hematology/Oncology Bautista, Marjorie, PT Physical Therapy Beatts, Samantha, BCBA Qualified Autism Provider Chichili, Sudhathi, MD Hematology/Oncology Fershtman, Sandra, MFT Mental Health Services Ganey, John, MD Hematology/Oncology Goettsch, Debra, PA Mid-Level Urgent Care Gordon, Brynn, BCBA Qualified Autism Provider Grant, Douglas, MD Pain Medicine He, Wanyi, L.Ac Acupuncture Heller, Bruce, MD Family Planning Hopkins, James, DO Pediatric Urgent Care Jones, Sharon, MD Primary Care Internal Med icine Ka mlot, Andreas, MD Surgery – Cardiothoracic Kankipati, Shoba, MD Hematology/Oncology Ketcham, Adryon, BCBA Qualified Autism Provider Majid, Abid, MD Pulmonary Disease/Sleep Medicine Mazolewski, Peter, MD Surgery – General Melnyk, Ostap, MD Hematology/Oncology Morales, Milciades, LCSW Mental Health Services Patel, Bimal, MD Hematology/Oncology Raees, Muhammad, MD Pulmonary Disease/Sleep Medicine Rao, Deepak, MD Psychiatry Rassai, Hamid, MD Surgery – General Sapien, Robert, MD Pediatric Urg ent Care Sieu, Katherine, NP Mid -Level Hematology/Oncology Straznicka, Michaela, MD Surgery – Cardiothoracic Symmes, Zachary, PA Mid -Level – Orthopaedic Surgery Assistant Unger, Richard, MD Psychiatry Wallach, Andrew, MD Primary Care Family Medicine Weil, Lawrence, MD Pain Medicine Welborn, John, MD Surgery – Orthopaedic Ye, Liyun, L.Ac Acupuncture Contra Costa Health Plan Providers Approved by Peer Review and Credentialing Committee January 8, 2019 Page 3 of 3 RECREDEN TIALING ORGANIZATIONAL PROVIDER S JANUARY 2019 Provider Name Provide the Following Services Location Comprehensive Care of Oakland, LP dba Bay Area Healthcare Center Skilled Nursing Facility Oakland Continuum Care Hospice, LLC, dba: Continuum Care Hospice, LLC Hospice Concord Manor Care of Walnut Creek CA, LLC dba: Manorcare Health Services – Walnut Creek Skilled Nursing Facility Walnut Creek bopl-January 8, 2019 RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Cancellation Agreement #26-872-3 with S/T Health Group Consulting, Inc., a corporation, effective at the close of business on February 1, 2019. FISCAL IMPACT: This Contract is funded by 100% Hospital Enterprise Fund I. BACKGROUND: On April 25, 2017, the Board of Supervisors approved Contract #26-872-1 (as amended by Amendment Agreement #26-872-2) with S/T Health Group Consulting, Inc. for the provision of Price Verification Recovery Audit - 340 B Compliance Audit, for the period from April 1, 2017 through March 31, 2020. In accordance with General Conditions Paragraph 5 (Termination), of the Contract, the Department and Contractor have agreed to a mutual cancellation of this Contract. Approval of Cancellation Agreement #26-872-3 will accomplish this termination. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Marcy Wilhelm C.125 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Cancellation Agreement#26-872-3 with S/T Health Group Consulting, Inc. RECOMMENDATION(S): APPROVE and AUTHORIZE the Auditor-Controller, or designee, to pay the San Ramon Valley Fire Protection District $33,000 for EMS Fire First Responder medical equipment, medical supplies and EMS training to the San Ramon Valley Fire Protection District, upon approval of EMS Director for Fiscal Year 2018-19. (100% Measure H Funds, CSA EM-1, Zone A) FISCAL IMPACT: Funding for this expenditure has been budgeted under CSA EM-1, Zone A (Measure H). There is no General Fund impact. BACKGROUND: These funds are allocated to partially offset fire services’ added costs for medical supplies, equipment, and training through participation in an enhanced Emergency Medical Services system established through CSA EM-1. CONSEQUENCE OF NEGATIVE ACTION: Fire services would need to fund medical supplies, equipment and training out of their existing funds. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patricia Frost, 925-608-5454 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Patricia Weisinger, Marcy Wilhelm C.126 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Fire Funding for Emergency Medical Services (EMS) Enhancements from Measure H Funds RECOMMENDATION(S): APPROVE clarification of Board action of December 4, 2018 (Item C.89), which authorized the Purchasing Agent to execute a Purchase Order with Sam Clar Office Furniture, Inc., in the amount of $161,598 for the purchase of new ergonomic furniture for the Pharmacy at Contra Costa Regional Medical Center, to reflect the correct payment limit of $161,735. FISCAL IMPACT: 100% funding is included in the Hospital Enterprise Fund I budget. BACKGROUND: On December 4, 2018, the Board of Supervisors approved the Purchase Order with Sam Clar Office Furniture, Inc. in the amount of $161,598 for the purchase of new ergonomic furniture. The purpose of this board order is to correct an administrative error in the total payment. CONSEQUENCE OF NEGATIVE ACTION: If the correction to the purchase order is not approved, then the CCRMC will not be able to purchase new ergonomic furniture for the Pharmacy. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Marcy Wilhelm, Margaret Harris C.127 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Clarification of Purchase Order with Sam Clar Office Furniture, Inc. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #76-636 the Unpaid Student Training Agreement with San Francisco State University, an educational institution, to provide supervised field instruction at Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers for nursing students, for the period from April 1, 2019 through March 31, 2023. FISCAL IMPACT: This is a non-financial agreement. BACKGROUND: The purpose of this agreement is to provide San Francisco State University nursing students with the opportunity to integrate academic knowledge with applied skills at progressively higher levels of performance and responsibility. Supervised fieldwork experience for students is considered to be an integral part of both educational and professional preparation. The Health Services Department can provide the requisite field education, while at the same time, benefitting from the students’ services to patients. Under Unpaid Student Training Agreement #76-636, San Francisco State University nursing students will receive supervised fieldwork instruction experience at CCRMC and Contra Costa Health Centers through March 31, 2023. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Japreet Benepal, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: E Suisala , M Wilhelm C.128 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Unpaid Student Training Agreement #76-636 with San Francisco State University CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the students will not receive supervised fieldwork instruction experience at CCRMC and Contra Costa Health Centers. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #22-552-7 an Unpaid Student Training Agreement with Samuel Merritt University, an educational institution, to provide supervised field instruction in County’s Public Health Division to nursing, occupational or physical therapy students, for the period from April 1, 2019 through March 31, 2022. FISCAL IMPACT: This is a non-financial agreement. BACKGROUND: The purpose of this agreement is to provide Samuel Merritt University nursing, occupational or physical therapy students with the opportunity to integrate academic knowledge with applied skills at progressively higher levels of performance and responsibility. Supervised fieldwork experience for students is considered to be an integral part of both educational and professional preparation. The Health Services Department can provide the requisite field education, while at the same time, benefitting from the students’ services to patients. On March 29, 2016, the Board of Supervisors approved Contract APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Dan Peddycord, 925-313-6712 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: E Suisala , M Wilhelm C.129 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Unpaid Student Training Agreement #22-552-7 with Samuel Merritt University BACKGROUND: (CONT'D) #22-552-6 with Samuel Merritt University to provide supervised fieldwork instruction experience with Health Services, for the period from April 1, 2016 through March 31, 2019. Approval of Unpaid Student Training Agreement #22-552-7, will allow Samuel Merritt University students to receive supervised fieldwork instruction experience, in County’s Public Health Division, through March 31, 2022. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the students will not receive supervised fieldwork instruction experience in County’s Public Health Division. RECOMMENDATION(S): APPROVE clarification of Board action of October 23, 2018 (Item C.71), which authorized the Purchasing Agent to execute a purchase order with Sysco San Francisco, Inc. in the amount of $950,000 for the purchase of food and paper supplies for the period November 1, 2018 through October 31, 2019, to reflect other purchasable items, such as unclassified kitchen supplies and hardware for Contra Costa Regional Medical Center. FISCAL IMPACT: Funded 100% by the Hospital Enterprise Fund I. BACKGROUND: On October 23, 2018, the Board of Supervisors approved the Purchase Order with Sysco San Francisco, Inc. in the amount of $950,000 for the purchase of food and paper products. The purpose of this board order is to correct an administrative error in the description of allowable purchases which should read “food, paper products, unclassified kitchen supplies, and hardware”. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/12/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 12, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Marcy Wilhelm, Margaret Harris C.130 To:Board of Supervisors From:Anna Roth, Health Services Director Date:February 12, 2019 Contra Costa County Subject:Purchase Order with Sysco San Francisco, Inc.