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HomeMy WebLinkAboutMINUTES - 01152019 - Board of SupervisorsCALENDAR FOR THE BOARD OF SUPERVISORS CONTRA COSTA COUNTY AND FOR SPECIAL DISTRICTS, AGENCIES, AND AUTHORITIES GOVERNED BY THE BOARD BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET MARTINEZ, CALIFORNIA 94553-1229 FEDERAL D. GLOVER, CHAIR, 5TH DISTRICT KAREN MITCHOFF, VICE CHAIR, 4TH DISTRICT JOHN GIOIA, 1ST DISTRICT CANDACE ANDERSEN, 2ND DISTRICT DIANE BURGIS, 3RD DISTRICT DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 335-1900 PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO (2) MINUTES. A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR. The Board of Supervisors respects your time, and every attempt is made to accurately estimate when an item may be heard by the Board. All times specified for items on the Board of Supervisors agenda are approximate. Items may be heard later than indicated depending on the business of the day. Your patience is appreciated. ANNOTATED AGENDA & MINUTES January 15, 2019            9:30 A.M. Convene, call to order and opening ceremonies. Inspirational Thought- "The New Year always brings us what we want Simply by bringing us along – to see A calendar with every day uncrossed A field of snow without a single footprint" ~Dana Gioia, Poet Laureate of California Present: John Gioia, District I Supervisor; Candace Andersen, District II Supervisor; Diane Burgis, District III Supervisor; Karen Mitchoff, District IV Supervisor; Federal D. Glover, District V Supervisor Staff Present:David Twa, County Administrator 2019 REORGANIZATION OF THE BOARD OF SUPERVISORS Comments of the Outgoing Chair, Supervisor Karen Mitchoff Election of the 2019 Chair and Vice Chair of the Board of Supervisors Swearing in of the 2019 Chair and Vice Chair by Superior Court Judge Joni Hiramoto Presentation by the Incoming Chair of a token of appreciation to the 2018 Chair Karen Mitchoff Comments of the Incoming Chair Introduction of Staff and Comments of Board Members     AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover CONSIDER CONSENT ITEMS (Items listed as C.1 through C.102 on the following agenda) – Items are subject to removal from Consent Calendar by request of any Supervisor or on request for discussion by a member of the public. Items removed from the Consent Calendar today will be continued to the January 22, 2019 meeting unless otherwise noted.   DISCUSSION ITEMS   D. 1 PUBLIC COMMENT (2 Minutes/Speaker)    Public Speakers: Leslie Borsuk, Lisa Kirk, Jason Bezis   D.2 CONSIDER approving recommendations for Board Member appointments to local, regional and statewide committees, boards, and commissions, adopting Resolution No. 2019/12 amending the Master List of Board Member appointments, and approving the posting of Form 806 to the County website to report additional compensation that Board members receive when serving on committees, boards, and commissions of a public agency, special district, and joint powers agency or authority. (Supervisor Gioia)       Public Speaker: Jason Bezis     AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D. 3 CONSIDER reports of Board members.   ADJOURN in memory of Coleman Fannin III former Contra Costa Superior Court Judge and Bill O'Malley former Contra Costa District Attorney and Superior Court Judge 12:00 P.M. ADJOURN to Board of Supervisors Reorganization Luncheon The Craneway Pavilion Ford Building 1414 Harbour Way South Richmond, California    Adjourn in memory of Roger Vincent Harless, 29 year service member of the Contra Costa County Fire Department. Adjourn at 10:50 a.m.   CONSENT ITEMS   Road and Transportation   C. 1 ADOPT Resolution No. 2019/3 to summarily vacate excess right of way of a portion of Brookside Drive and take related actions under the California Environmental Quality Act, as recommended by the Public Works Director, North Richmond area. (100% Developer Fees)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 2 ACCEPT the County’s Development Impact Fee Annual Report for fiscal year 2017/2018 for Areas of Benefit in unincorporated Contra Costa County, as recommended by the Public Works Director, Countywide. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 3 APPROVE the Sequoia Way Culvert and Roadway Repair Project and take related actions under the California Environmental Quality Act, and AUTHORIZE the Public Works Director, or designee, to advertise the Project, Martinez area. (100% Local Road Funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 4 ADOPT Resolution No. 2019/6 accepting as complete the contracted work performed by Tennyson Electric, Inc., for the Pedestrian Crossing Enhancements – Central and East County Project, as recommended by the Public Works Director, Bay Point, Discovery Bay, Knightsen, and Walnut Creek areas. (36% Transportation Development Act Grant Funds and 64% Local Road Funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 5 APPROVE the Countywide Guardrail Upgrades Project and take related actions under the California Environmental Quality Act, and AUTHORIZE the Public Works Director, or designee, to advertise the Project, Brentwood and Byron areas. (62% Highway Safety Improvement Program Funds, 35% East County Regional Area of Benefit Funds, 3% Local Road Funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 6 APPROVE the San Pablo Dam Road Traffic Safety Improvements Project and take related actions under the California Environmental Quality Act, and AUTHORIZE the Public Works Director, or designee, to advertise the Project, Orinda and Richmond areas. (83% Highway Safety Improvement Program Funds, 17% Local Road Funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Engineering Services   C. 7 ADOPT Resolution No. 2019/4 approving the Stormwater Management Facilities Operation and Maintenance Agreement for land use permit LP12-02110, for a project being developed by San Ramon Valley United Methodist Church, as recommended by the Public Works Director, Alamo area. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Special Districts & County Airports   C. 8 APPROVE and AUTHORIZE the Director of Airports, or designee, to host the 11th Annual Tenant Appreciation Event and to expend approximately $17,000 for the event to be held at the Buchanan Field Airport. (100% Airport Enterprise Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 9 APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a month-to-month hangar rental agreement with Jamil Alkhoury for a shade hangar at Buchanan Field Airport effective January 1, 2019 in the monthly amount of $140. (100% Airport Enterprise Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 10 APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a month-to-month hangar rental agreement with Blake Hammerquist for a shade hangar at Buchanan Field Airport effective January 1, 2019 in the monthly amount of $140. (100% Airport Enterprise Fund)          AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 11 APPROVE and AUTHORIZE the Chief Engineer, Contra Costa County Flood Control and Water Conservation District, or designee, to apply for a grant from the California Department of Fish and Wildlife Proposition 1/68 Grant Program, in the amount of $1.5 million, for partial implementation of the North and South Reaches of the Lower Walnut Creek Restoration Project, Martinez area. (No County match)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 12 ACCEPT the Contra Costa County Flood Control and Water Conservation District Drainage Area Fee Program Development Impact Fee Annual Report for fiscal year 2017/18, as recommended by the Chief Engineer, Flood Control and Water Conservation District, Countywide. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 13 APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a month-to-month hangar rental agreement with Andrew Wells for a shade hangar at Buchanan Field Airport effective December 20, 2018 in the monthly amount of $177.07. (100% Airport Enterprise Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 14 APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a month-to-month hangar rental agreement with Tracy Peters for a T-hangar at Buchanan Field Airport effective January 1, 2019 in the monthly amount of $370. (100% Airport Enterprise Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 15 APPROVE and ADOPT the Disadvantaged Business Enterprise Program for County Airports, as recommended by the Airports Director. (100% Airport Enterprise Funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Claims, Collections & Litigation   C. 16 RECEIVE report concerning the final settlement of Kelly Dunham vs. Contra Costa County; and AUTHORIZE payment from the Workers' Compensation Internal Service Fund in an amount not to exceed $100,000 as recommended by the Director of Risk Management. (100% Workers' Compensation Internal Service Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 17 DENY claims filed by AAA NCNU Insurance Exchange, Brejon Bandy, Jamisi Calloway, Alberto Cruz, Enterprise Damage Recovery Unit, Dawnya Walker, and Wilber a subrogee USAA a subrogee of Kathlyn A. Trejo. DENY amended claim filed by Kristin Casas. DENY late claim filed by Tod and Alyse Hickman.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Statutory Actions      C. 18 ACCEPT Board members meeting reports for December 2018.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Honors & Proclamations   C. 19 ADOPT Resolution No. 2019/1 recognizing Linda Weder on the occasion of her retirement after 27 years of service with Contra Costa County, as recommended by the Public Works Director. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Appointments & Resignations   C. 20 APPOINT 11 members and one at-large alternate member to the reconstituted Alcohol and Other Drugs Advisory Board and APPROVE the bylaws, submitted with corrections to conform to the October 23, 2018 Board of Supervisors actions, as recommended by the Internal Operations Committee.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 21 REASSIGN Jan Afridi from the 2nd Alternate seat to the Appointee 5 seat on the County Service Area P-5 Citizens Advisory Committee, DECLARE a vacancy in the 2nd Alternate seat, and DIRECT the Clerk of the Board to post the vacancy, as recommended by Supervisor Andersen.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 22 APPOINT Dr. Alden Harken to the Appointee 2 seat on the Alamo Police Services Advisory Committee, as recommended by Supervisor Andersen.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 23 ACCEPT the resignation of Brandy Faulkner from Appointee 6 seat of the El Sobrante Municipal Advisory Council, as recommended by Supervisor Gioia.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 24 REAPPOINT Karen McPherson to the Appointee 8 seat on the Alamo Police Services Advisory Committee, as recommended by Supervisor Andersen.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 25 Acting as the Governing Board of the Crockett-Carquinez Fire Protection District, APPOINT Ronald Maria to the Appointee 3 seat and Harold Burnett to the Alternate 1 seat on the Crockett-Carquinez Fire Protection District Fire Advisory Commission, as recommended by Director Glover.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 26 APPOINT Jason Hill to the 1st Alternate seat on the County Service Area P-5 Citizens Advisory Committee for a two-year term with an expiration date of December 31, 2020, as recommended by Supervisor Andersen.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 27 ACCEPT resignation of Juan Pablo Benavente, DECLARE a vacancy in Low-Income Sector 2 seat on the Economic Opportunity Council, and DIRECT the Clerk of the Board to post the vacancy, as recommended by the Employment and Human Services Director.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 28 APPOINT Lorena Martinez-Ochoa as Alternate to Chris Farnitano, M.D., the County Health Officer representative, on the Contra Costa First 5 Children & Families Commission, as recommended by the County Health Officer.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Appropriation Adjustments   C. 29 Sheriff's Office (0255): APPROVE Appropriation and Revenue Adjustment No.5042 authorizing new revenue in the amount of $97,500 in the Office of the Sheriff (0255) and appropriating it for the purchase of a RapidHIT ID System for the Forensic Services Division (100% Sheriff Forfeiture Fed-DOJ Fund).        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Personnel Actions   C. 30 ADOPT Position Adjustment Resolution No. 35522 to reassign a Planner III (represented) position and incumbent from Department 0280 (Conservation and Development) to 0285 (Energy Upgrade) in the Department of Conservation and Development effective October 1, 2018. (No fiscal Impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 31 ADOPT Position Adjustment Resolution No. 22397 to add one Mental Health Clinical Specialist position (represented) and cancel one Substance Abuse Counselor position (represented) in the Health Services Department. (50% Mental Health Realignment and 50% Substance Abuse Block Grant)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 32 ADOPT Position Adjustment Resolution No. 22398 to add two Clerk-Senior Level positions and cancel one Administrative Aide-Project position and one Administrative Aide position (all represented) in Health Services Department. (Cost savings; 100% State California Department of Public Health allocation for Maternal, Child & Adolescent Health (MCAH) with Federal match from Title XIX funding)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 33 ADOPT Position Adjustment Resolution No.22410 to add one Clerk Senior-Level position (represented) and cancel one vacant Health Services Planner/Evaluator Level B-Project (represented) position in the Health Services Department. (Cost savings, Mental Health Services Act)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 34 ADOPT Position Adjustment Resolutions No. 22347, 22400, 22404, and 22409 to modify specified positions and classifications in the Human Resources, Auditor-Controller, County Administrator, and Veterans Services departments. (General Fund and offsets from charges to user departments)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 35 ADOPT Position Adjustment Resolution No. 22411 to add one Health Services Reimbursement Accountant (represented) position in the Health Services Department. (100% CCHP HMO Enterprise Fund II )        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Leases   C. 36 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Public Works Director, a lease agreement effective January 15, 2019 with Ray Morgan Co. in the amount of $450,000, to lease a Cannon C750 Digital Printer for a term of 60 months (five years), Countywide. (100% Department User Fees)      C. 37 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Public Works Director, a lease agreement effective January 15, 2019 with Ray Morgan Co. in the amount of $750,000, to lease a Canon C10000VP Digital Printer for a term of 60 months (five years), Countywide. (100% Department User Fees)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 38 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Public Works Director, a lease agreement effective January 15, 2019 with Ray Morgan Co. in the amount of $150,000, to lease two Canon 115 and one Canon 7200 printers for a term of 24 months (two years), Countywide. (100% Department User Fees)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Grants & Contracts   APPROVE and AUTHORIZE execution of agreements between the County and the following agencies for receipt of fund and/or services:   C. 39 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to apply for and accept funding from the National Head Start Association, for five Gro More Garden Grants in an amount not to exceed $5,000 each, for a total of $25,000. (100% grant funding)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 40 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with the United States Department of Health and Human Services to pay County an amount not to exceed $200,000 for the operation of the Appian House Transitional Housing Program for Contra Costa County youth ages 18-21 who are homeless and exiting the foster care system for the period September 30, 2018 through September 29, 2019. (County match budgeted)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 41 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract containing    C. 41 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract containing mutual indemnification with Public Health Foundation Enterprises, Inc., to pay County in an amount not to exceed $28,125 for the County’s participation in the FoodNet Expanded Case Exposure Ascertainment Project to study foodborne bacteria for the period January 15, 2019 through July 31, 2019. (No County match)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 42 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with the Department of Health Care Services, to increase the amount payable to County by $198,204 to a new total not to exceed $23,770,229 for continuation of the Drug Medi-Cal Substance Abuse Treatment Services with no change in the original term of July 1, 2017 through June 30, 2020. (No County match)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover APPROVE and AUTHORIZE execution of agreement between the County and the following parties as noted for the purchase of equipment and/or services:   C. 43 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with West Interactive Services Corporation in an amount not to exceed $234,075 for TeleVox software appointment reminder system at Contra Costa Regional Medical Center for the period August 1, 2018 through March 31, 2020. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 44 APPROVE and AUTHORIZE the Human Resources Director, or designee, to execute a contract with Worxtime, LLC, including modified indemnification language, in the amount of $225,000 for Affordable Care Act compliance services for the period of January 1, 2019 through December 31, 2021. (100% Benefits Administration Fee)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 45 APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Chief Information Officer-Department of Information Technology, a blanket purchase order with Graybar Electric Company in an amount not to exceed $2,500,000 for the procurement of radio and telecommunications parts and equipment; data communications, security products and related products, as needed, for the period December 31, 2018 through January 31, 2023. (100% User fees)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 46 APPROVE and AUTHORIZE the Auditor-Controller to issue a refund of overpayment of documentary transfer tax totaling an amount not to exceed $3,457 to specified parties, as recommended by the Clerk-Recorder. (100% General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 47 Acting as the Governing Body of the Contra Costa County Fire Protection District, APPROVE and AUTHORIZE the Purchasing Agent to execute a purchase order with F.S.O.C., in an amount not to exceed $195,000, for the purchase of tactical gear. (100% CCCFPD EMS Transport Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 48 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a purchase order amendment with Cintas Fire Protection, to increase the payment limit from $99,000 to a new payment limit of $140,000 for fire extinguisher maintenance, with no change to the original term April 1, 2017 through January 31, 2019, Countywide. (100% Department user fees)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 49 APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute a purchase order amendment with Sysco Food Service, Inc., on behalf of the Probation Department, to increase the amount by $200,000 to a new total of $1,560,000 and extend the term from December 31, 2018 to June 30, 2019 for the purchase of bulk foodstuffs for detained residents at the county juvenile facilities. (100% County General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 50 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to issue Request for Proposal #1166 for Respite Services for caregivers of program eligible children, not to exceed $350,000 for the period July 1, 2019 through June 30, 2020. (79% 2011 State Realignment funds, 21% County)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 51 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Stephen D. Weiss, M.D, in an amount not to exceed $920,000 to provide general surgery services for Contra Costa Regional Medical Center and Health Centers for the period January 1, 2019 through December 31, 2020. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 52 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Chief Information Officer, Department of Information Technology, purchase orders with AT&T; Presidio Networked Solutions Group, LLC; Anritsu Company; and Tessco, and a third-party lease agreement with Key Government Finance, Inc., in an amount not to exceed $1,750,000 for the purchase of computer equipment, software, and support for the period February 1, 2019 through February 28, 2023, Countywide. (100% Department user fees)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 53 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Huntington Business Systems, Inc., effective February 28, 2019, to increase the payment limit by $63,075 to a new payment limit of $140,325, and to extend the term end date from February 28, 2019 to February 29, 2020. (43% Federal, 52% State, 5% County General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 54 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Meals on Wheels Diablo Region, effective December 1, 2018, to increase the payment limit by $25,844 to a new payment limit of $464,962 for additional home delivered meal services for the period July 1, 2018 through June 30, 2019. (100% Title III-C2 of the Older Americans Act of 1965)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 55 APPROVE and AUTHORIZE the County Director of Risk Management to execute contracts with selected    C. 55 APPROVE and AUTHORIZE the County Director of Risk Management to execute contracts with selected legal firms for defense of the County in workers' compensation, medical malpractice and civil rights claims for the period of January 1, 2019 through December 31, 2019, in accordance with a specified fee schedule. (100% Self-Insurance Internal Service Funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 56 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract containing modified indemnification language with Life Technologies Corporation in an amount not to exceed $70,406 to provide maintenance and repair services for Public Health Laboratory instruments for the period November 18, 2018 through November 17, 2021. (100% Public Health Laboratory fees)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 57 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Michael C. Gynn, M.D., in an amount not to exceed $830,000 to provide general surgery services for Contra Costa Regional Medical Center and Health Centers for the period January 1, 2019 through December 31, 2020. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 58 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Total Renal Care, Inc., effective January 1, 2019, to increase the payment limit by $278,366 to a new payment limit of $600,000 for additional blood treatment services at Martinez Detention Center for the period of January 27, 2018 through January 26, 2020. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 59 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Baychildren’s Physicians (dba UCSF Benioff Children’s Physicians), in an amount not to exceed $180,000 to provide maternal-fetal medicine services for Contra Costa Regional Medical Center and Health Centers for the period January 1, 2019 through December 31, 2019. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 60 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Specialty Laboratories, Inc. (dba Quest Diagnostics Nichols Institute of Valencia), in an amount not to exceed $4,650,000 to provide clinical laboratory services for Contra Costa Regional Medical Center and Health Centers for the period January 1, 2019 through December 31, 2020. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 61 ALLOCATE $140,000 from the Livable Communities Trust to the Public Works Department for the Friends of the El Sobrante Library Building Project, as recommended by Supervisor Gioia. (100% Livable Communities Trust Fund, District I portion)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 62 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with The Greeley Company, LLC, in an amount not to exceed $400,000 to provide consulting for quality and compliance, external peer review, and credentialing and medical staff services at Contra Costa Regional Medical Center and Health Centers for the period January 1, 2019 through December 31, 2019. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 63 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order with Zimmer US, Inc., in an amount not to exceed $149,000 for the purchase of implants, supplies, and medical accessories for the operating room at the Contra Costa Regional Medical Center for the period February 1, 2019 through January 31, 2022. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 64 APPROVE and AUTHORIZE the County Counsel or designee to execute a contract for specialized professional services with Todd Boley, Attorney at Law. (100% General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 65 APPROVE and AUTHORIZE the County Administrator, or designee, to a contract with Buck Global, LLC, in an amount not to exceed $200,000 for pension plan consulting services for the period January 16, 2019 through June 30, 2020. (100% Department surcharges)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 66 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Clark S. Tsai, M.D., Inc., in an amount not to exceed $800,000 to provide ophthalmology services for Contra Costa Health Plan members for the period February 1, 2019 through January 31, 2021. (100% Contra Costa Health Plan Enterprise Fund II)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 67 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Manoj Sumanlal Desai, M.D., in an amount not to exceed $300,000 to provide pediatric primary care services for Contra Costa Health Plan members for the period February 1, 2019 through January 31, 2021. (100% Contra Costa Health Plan Enterprise Fund II)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 68 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Cheyenne Huber (dba Martinez Optometry), in an amount not to exceed $150,000 to provide optometry services for Contra Costa Health Plan members for the period February 1, 2019 through January 31, 2021. (100% Contra Costa Health Plan Enterprise Fund II)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 69 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Jon Whalen, M.D. in an amount not to exceed $360,960 to provide outpatient psychiatric services to minors for the period February 1, 2019 through January 31, 2020. (50% Mental Health Realignment; 50% Federal Medi-Cal)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 70 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with William E.   C. 70 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with William E. Berlingieri, M.D. in an amount not to exceed $391,680 to provide outpatient psychiatric services to adult clients in West Contra Costa County for the period from January 1, 2019 through December 31, 2019. (100% Mental Health Services Act)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 71 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Brighter Beginnings, effective January 1, 2019, to increase the payment limit by $154,252 to a new payment limit of $379,596 and extend the termination date from December 31, 2019 to December 31, 2020, for additional primary medical care services for the Contra Costa Cares Program. (28% CCHP Community Enterprise Fund III; 22% County General Fund; 50% local hospitals)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 72 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with First Baptist Church of Pittsburg, California, to increase the payment limit by $62,060 to a new limit of $457,882 for Early Head Start Program Enhancement and State General Childcare Development services with no change to term July 1, 2018 through June 30, 2019. (74% State, 26% Federal)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 73 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Little Angels Country School LLC, to increase the payment limit by $23,615 to a new payment limit of $230,870 for State Preschool services, with no change to term July 1, 2018 through June 30, 2019. (100% State)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 74 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Lifelong Medical Care, effective January 1, 2019, to increase the payment limit by $642,936 to a new payment limit of $2,001,916 and extend the termination date from December 31, 2019 to December 31, 2020, for additional primary care medical services for the Contra Costa Cares Program. (28% CCHP Community Enterprise Fund III; 22% County General Fund; 50% local hospitals)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 75 Acting as the Governing Board of the Contra Costa County Fire Protection District, APPROVE and AUTHORIZE the purchasing agent, on behalf of the Fire Chief, to amend a purchase order with HME Incorporated to increase the amount from $690,000 to $694,000 for the purchase of two Type III wildland firefighting engines. (100% CCCFPD Pittsburg Special Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 76 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with La Clinica De La Raza, Inc., effective January 1, 2019, to increase the payment limit by $702,800 to a new payment limit of $2,118,368 and extend the termination date from December 31, 2019 to December 31, 2020, for additional primary care medical services for the Contra Costa Cares Program. (28% CCHP Community Enterprise Fund III; 22% County General Fund; 50% local hospitals)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover    C. 77 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with County of San Mateo in an amount not to exceed $123,041 to provide after-hours call coverage for the Behavioral Health Access Line for the period from July 1, 2018 through June 30, 2019. (100% County General Fund, budgeted)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 78 APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a contract with Bay Alarm Inc. in an amount not to exceed $20,000 and includes a contribution from Bay Alarm Inc. in the amount of $40,000, for a profile and recruiting video, which will be produced by the subcontractor Campcreative, for the term January 1, 2019 through December 31, 2019. (100% General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other Actions   C. 79 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Capella University to provide supervised field instruction to masters of public health students in the County’s Public Health Division for the period January 1, 2019 through December 31, 2021. (Nonfinancial agreement)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 80 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Regents of the University of California, on behalf of the University of California, San Francisco Medical Center, effective December 31, 2018, for additional physicians to provide remote neurology and consultation services with no change in the payment limit of $480,000 and no change in the term of January 1, 2018 through December 31, 2020. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 81 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with San Francisco State University to provide supervised field instruction to nursing students in the County’s Public Health Division, for the period March 1, 2019 through February 28, 2022. (Nonfinancial agreement)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 82 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute an unpaid student training agreement with Contra Costa Community College District to provide supervised field instruction in County’s Public Health Division, to nursing students for the period March 1, 2019 through February 28, 2022. (Nonfinancial agreement)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 83 APPROVE and AUTHORIZE the Auditor-Controller, or designee, to pay $15,522 to BHC Fremont Hospital, Inc., for the provision of psychiatric treatment services including diagnostic and therapeutic services and mental health treatment for the period March 15, 2018 through June 26, 2018. (100% Mental Health Realignment)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 84 ACCEPT the Contra Costa County Historical Landmarks Advisory Committee 2018 Annual Report, as recommended by the Conservation and Development Director. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane   AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 85 ACCEPT the November 2018 update of the operations of the Employment and Human Services Department, Community Services Bureau as recommended by the Employment and Human Services Director.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 86 APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a Memorandum of Understanding with the County of San Mateo's Northern California Regional Intelligence Center, including modified indemnification language, to share information as it relates to narcotics trafficking, organized crime, and terrorism related activities. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 87 DECLARE as surplus and AUTHORIZE the Purchasing Agent to dispose of fully depreciated vehicles and equipment no longer needed for public use as recommended by the Public Works Director, Countywide. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 88 RECEIVE the 2018 Annual Report submitted by the Finance Committee, as recommended by the Finance Committee.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 89 APPROVE and AUTHORIZE the Conservation and Development Department Director, or designee, to execute a First Amendment to Amended and Restated Intercreditor Agreement among the City of Pleasant Hill, the County of Contra Costa, and BRIDGE Grayson Creek Associates related to Grayson Creek Apartments in Pleasant Hill. (100% Federal funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 90 ACCEPT the October 2018 update of the operations of the Employment and Human Services Department, Community Services Bureau, as recommended by the Employment and Human Services Director.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 91 ACCEPT the 2018 year-end report on the activities of the Internal Operations Committee and APPROVE disposition of referrals as recommended by the Committee.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 92 ACCEPT the 2018 year-end report on the activities of the Family & Human Services Committee and APPROVE disposition of referrals as recommended by the Committee.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 93 AUTHORIZE relief of cash shortage in the Sheriff's Department - Detention Bureau in the amount of $300, as recommended by the County Administrator. (100% General Fund)          AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 94 ACCEPT the Alcohol and Other Drugs Advisory Board 2018 Annual Report, as recommended by the Health Services Director.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 95 RECEIVE and ACCEPT the 2018 Annual Report of the Arts and Culture Commission of Contra Costa County.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 96 ADOPT Resolution No. 2019/13 calling and noticing election of Retirement Board Members 2 (general), 7 Alternate (safety), 8 (retiree), and 8 Alternate (retiree), as recommended by the Contra Costa County Employees’ Retirement Association Board.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 97 ADOPT the FY 2019/20 Recommended Budget development schedule.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 98 ACCEPT the annual report from the Health Services Department on the implementation of the Secondhand Smoke Protections Ordinance and DIRECT staff to provide a status update on the Secondhand Smoke Protections Ordinance to the Family and Human Services Committee in 2019, as recommended by the Committee.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 99 ACCEPT the annual report from the Public Health Department on the implementation of the Tobacco Retailer Licensing and Businesses Ordinances and DIRECT staff to report back to the Family and Human Services Committee in 2019, as recommended by the Committee.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.100 DIRECT the Department of Conservation and Development to prepare amendments to the County Sign Ordinance to authorize wayfinding signs in County rights-of-way, as recommended by Supervisor Diane Burgis. (100% Land Development Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.101 Acting as the Governing Board of the West Contra Costa Healthcare District, ADOPT Resolution No. 2019/14 establishing regular meetings and appoint officials of the West Contra Costa Healthcare District. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.102 RECEIVE and accept the 2018 annual report of the Treasury Oversight Committee, as recommended by the Contra Costa County Treasurer-Tax Collector.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover   GENERAL INFORMATION The Board meets in all its capacities pursuant to Ordinance Code Section 24-2.402, including as the Housing Authority and the Successor Agency to the Redevelopment Agency. Persons who wish to address the Board should complete the form provided for that purpose and furnish a copy of any written statement to the Clerk. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the Clerk of the Board to a majority of the members of the Board of Supervisors less than 72 hours prior to that meeting are available for public inspection at 651 Pine Street, First Floor, Room 106, Martinez, CA 94553, during normal business hours. All matters listed under CONSENT ITEMS are considered by the Board to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the time the Board votes on the motion to adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments from those persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Supervisors can be submitted to the office of the Clerk of the Board via mail: Board of Supervisors, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913. The County will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk, Room 106. Copies of recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make the necessary arrangements. Forms are available to anyone desiring to submit an inspirational thought nomination for inclusion on the Board Agenda. Forms may be obtained at the Office of the County Administrator or Office of the Clerk of the Board, 651 Pine Street, Martinez, California. Applications for personal subscriptions to the weekly Board Agenda may be obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The weekly agenda may also be viewed on the County’s Internet Web Page: www.co.contra-costa.ca.us STANDING COMMITTEES The Airport Committee (Supervisors Diane Burgis and Karen Mitchoff) meets on the second Wednesday of the month at 11:00 a.m. at Director of Airports Office, 550 Sally Ride Drive, Concord. The Family and Human Services Committee (Supervisors Candace Andersen and John Gioia) meets on the fourth Monday of the month at 10:30 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Finance Committee (Supervisors Karen Mitchoff and John Gioia) meets on the fourth Monday of the month at 9:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Hiring Outreach Oversight Committee (Supervisors Candace Andersen and Federal D. Glover) meets on the first Monday of every other month at 1:00 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Internal Operations Committee (Supervisors Diane Burgis and Candace Andersen) meets on the second Monday of the month at 1:00 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Legislation Committee (Supervisors Karen Mitchoff and Diane Burgis) meets on the second Monday of the month at 10:30 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Public Protection Committee (Supervisors John Gioia and Federal D. Glover) meets on the first Monday of the month at 10:30 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Transportation, Water & Infrastructure Committee (Supervisors Karen Mitchoff and Candace Andersen) meets on the second Monday of the month at 9:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. Airports Committee TBD TBD See above Family & Human Services Committee TBD TBD See above Finance Committee TBD TBD See above Hiring Outreach Oversight Committee TBD TBD See above Internal Operations Committee TBD TBD See above Legislation Committee TBD TBD See above Public Protection Committee TBD TBD See above Transportation, Water & Infrastructure Committee TBD TBD See above PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO (2) MINUTES A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings. Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order): Contra Costa County has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings: AB Assembly Bill ABAG Association of Bay Area Governments ACA Assembly Constitutional Amendment ADA Americans with Disabilities Act of 1990 AFSCME American Federation of State County and Municipal Employees AICP American Institute of Certified Planners AIDS Acquired Immunodeficiency Syndrome ALUC Airport Land Use Commission AOD Alcohol and Other Drugs ARRA American Recovery & Reinvestment Act of 2009 BAAQMD Bay Area Air Quality Management District BART Bay Area Rapid Transit District BayRICS Bay Area Regional Interoperable Communications System BCDC Bay Conservation & Development Commission BGO Better Government Ordinance BOS Board of Supervisors CALTRANS California Department of Transportation CalWIN California Works Information Network CalWORKS California Work Opportunity and Responsibility to Kids CAER Community Awareness Emergency Response CAO County Administrative Officer or Office CCCPFD (ConFire) Contra Costa County Fire Protection District CCHP Contra Costa Health Plan CCTA Contra Costa Transportation Authority CCRMC Contra Costa Regional Medical Center CCWD Contra Costa Water District CDBG Community Development Block Grant CFDA Catalog of Federal Domestic Assistance CEQA California Environmental Quality Act CIO Chief Information Officer COLA Cost of living adjustment ConFire (CCCFPD) Contra Costa County Fire Protection District CPA Certified Public Accountant CPI Consumer Price Index CSA County Service Area CSAC California State Association of Counties CTC California Transportation Commission dba doing business as DSRIP Delivery System Reform Incentive Program EBMUD East Bay Municipal Utility District ECCFPD East Contra Costa Fire Protection District EIR Environmental Impact Report EIS Environmental Impact Statement EMCC Emergency Medical Care Committee EMS Emergency Medical Services EPSDT Early State Periodic Screening, Diagnosis and Treatment Program (Mental Health) et al. et alii (and others) FAA Federal Aviation Administration FEMA Federal Emergency Management Agency F&HS Family and Human Services Committee First 5 First Five Children and Families Commission (Proposition 10) FTE Full Time Equivalent FY Fiscal Year GHAD Geologic Hazard Abatement District GIS Geographic Information System HCD (State Dept of) Housing & Community Development HHS (State Dept of ) Health and Human Services HIPAA Health Insurance Portability and Accountability Act HIV Human Immunodeficiency Syndrome HOV High Occupancy Vehicle HR Human Resources HUD United States Department of Housing and Urban Development IHSS In-Home Supportive Services Inc. Incorporated IOC Internal Operations Committee ISO Industrial Safety Ordinance JPA Joint (exercise of) Powers Authority or Agreement Lamorinda Lafayette-Moraga-Orinda Area LAFCo Local Agency Formation Commission LLC Limited Liability Company LLP Limited Liability Partnership Local 1 Public Employees Union Local 1 LVN Licensed Vocational Nurse MAC Municipal Advisory Council MBE Minority Business Enterprise M.D. Medical Doctor M.F.T. Marriage and Family Therapist MIS Management Information System MOE Maintenance of Effort MOU Memorandum of Understanding MTC Metropolitan Transportation Commission NACo National Association of Counties NEPA National Environmental Policy Act OB-GYN Obstetrics and Gynecology O.D. Doctor of Optometry OES-EOC Office of Emergency Services-Emergency Operations Center OPEB Other Post Employment Benefits OSHA Occupational Safety and Health Administration PARS Public Agencies Retirement Services PEPRA Public Employees Pension Reform Act Psy.D. Doctor of Psychology RDA Redevelopment Agency RFI Request For Information RFP Request For Proposal RFQ Request For Qualifications RN Registered Nurse SB Senate Bill SBE Small Business Enterprise SEIU Service Employees International Union SUASI Super Urban Area Security Initiative SWAT Southwest Area Transportation Committee TRANSPAC Transportation Partnership & Cooperation (Central) TRANSPLAN Transportation Planning Committee (East County) TRE or TTE Trustee TWIC Transportation, Water and Infrastructure Committee UASI Urban Area Security Initiative VA Department of Veterans Affairs vs. versus (against) WAN Wide Area Network WBE Women Business Enterprise WCCTAC West Contra Costa Transportation Advisory Committee RECOMMENDATION(S): 1. ACKNOWLEDGE that the Board of Supervisors adopted a policy on Board Member Committee Assignments on March 21, 2000. 2. ACKNOWLEDGE that adoption of a new Master Resolution with a complete roster of all appointments is required by Board policy whenever terms expire or new appointments are made. 3. ADOPT Resolution No. 2019/12 appointing Board members and other individuals to serve on Board committees, special county committees, and regional boards/ committees/ commissions for 2019, some of which include additional compensation in the form of stipend. 4. INDICATE that this Resolution No. 2019/12 supersedes in its entirety Resolution No. 2018/518, which was adopted by the Board of Supervisors on October 15, 2018. 5. RESOLVE that Board Members as named are APPOINTED to serve on Board committees, special county committees and regional boards/ committees/ commissions as specified on Attachment II to Resolution No. 2019/12 as Internal Standing Committees (Type I), Other Internal Committees, (Type II), Regional Bodies (Type III), Special/Restricted Seats (Type IV), and Ad Hoc Committees (Type V). APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jami Napier, 925-335-1908 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: D.2 To:Board of Supervisors From:John Gioia, District I Supervisor Date:January 15, 2019 Contra Costa County Subject:BOARD MEMBER ASSIGNMENTS TO 2019 BOARD COMMITTEES, SPECIAL COUNTY COMMITTEES, AND REGIONAL ORGANIZATIONS RECOMMENDATION(S): (CONT'D) 6. ESTABLISH the Board of Supervisors Standing Committee on Sustainablity (Sustainability Committee), which was previously an Ad Hoc Committee established on January 6, 2015 by Resolutuion 2015/1. 7. ESTABLISH the Ad Hoc Committee on Childhood Asthma. Given the high rates of childhood asthma in Contra Costa County (higher than the overall rates for the State of California) and the even higher rates along the industrial waterfront (in Districts 1 and 5), an Ad Hoc Committee on Childhood Asthma is being established to bring greater focus to this issue. 8. DIRECT staff to post on the County website a single Fair Political Practices Commission (FPPC) Form 806, which lists all the paid appointed positions on committees, boards, or commissions for members of the Board of Supervisors. When there is a change in compensation or a new appointment, DIRECT staff to update the Form 806 to reflect the change. The form must be updated promptly as changes occur. 9. AUTHORIZE the Chair of the Board to designate one or more members of the Board of Supervisors as delegates from Contra Costa County to the National Association of Counties (NACo) Legislative Meeting to be held on March 2-6, 2019 in Washington, D.C. and to the NACo Annual Conference to be held July 12-15, 2019 in Las Vegas, NV. FISCAL IMPACT: No fiscal impact to the County from this action. BACKGROUND: Each year when the Board of Supervisors reorganizes, the incoming Chair reviews and makes recommendations to the Board on committee assignments. The annual review of committee assignments is governed by a policy (Attachment I) adopted by the Board in March 2000. Transmitted herewith are my recommendations, as Board Chair, for 2019. These recommendations (Attachment II, sorted by committee type and, Attachment III, sorted alphabetically) seek to provide policy oversight for all major County functional areas, balance the workload of the Supervisors, and consider some of the extracurricular responsibilities and appointments of the Supervisors on regional and other bodies. I am also recommending that seat terms for appointments for which the term was either unspecified by the body or left to the discretion of the Board of Supervisors be designated as "Unspecified" and reviewed at the discretion of the Board Chair. FPPC Form 806 In April 2012, the Fair Political Practices Commission (FPPC) adopted Regulation § 18705.5, which permits a Supervisor to vote on his/her own appointment to a body or board paying a salary or stipend for service if all of the following conditions are met: 1. the appointment is to a committee, board, or commission of a public agency, a special district, a joint powers agency or authority, or a metropolitan planning organization; and 2. State law, a local ordinance, or a joint powers agreement requires the Board to appoint; and 3. the Board adopts and posts on its website, a list of each appointed position for which compensation is paid, the salary or stipend for the position, the name of the appointee, the name of the alternate, if any, and the term of the appointment. Form 806 is used to report additional compensation that officials receive when appointing themselves to positions on committees, boards, or commissions of a public agency, special district, and joint powers agency or authority. Each agency must post on its website a single Form 806, listing all of the paid appointed positions. When there is a change in compensation or a new appointment, the Form 806 is updated to reflect the change. The form must be updated promptly as changes occur. Staff of the County Administrator's Office has prepared the Form 806 and has posted it to the County's website. Staff will update the form after the Board of Supervisors acts to adopt the Master List of Board Member Committee Assignments for 2019. CONSEQUENCE OF NEGATIVE ACTION: Unless the Board of Supervisors acts to adopt a Master List of appointments to committees, special county committees, and regional boards/committees/commissions, there is no official roster of Board member appointments to these bodies. CLERK'S ADDENDUM Public Speaker: Jason Bezis ATTACHMENTS Resolution 2019/12 Attachment I: Board Policy on Board Member Committee Assignments Attachment II: 2019 Committee TYPE Attachment III: 2019 Committee ALPHA THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 01/15/2019 by the following vote: AYE: NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2019/12 IN THE MATTER OF DESIGNATING BOARD MEMBER ASSIGNMENTS TO 2019 BOARD COMMITTEES, SPECIAL COUNTY COMMITTEES, AND REGIONAL ORGANIZATIONS WHEREAS each year when the Board of Supervisors reorganizes, the incoming Chair reviews and makes recommendations to the Board on committee assignments. The annual review of committee assignments is governed by a policy adopted by the Board of Supervisors in March 2000 (see Attachment I); and WHEREAS these appointments seek to provide policy oversight for all major County functional areas, balance the workload of the Supervisors, as well as consider some of the time-intensive responsibilities and appointments of the Supervisors on regional bodies; and WHEREAS these appointments attempt to maintain, to the extent possible, continuity on Board standing committees to facilitate recommendations on many very complex policy issues currently on referral to those committees; and WHEREAS after a period of inactivity of a committee or body, it is advisable to remove it from the list of Board committee assignments; and WHEREAS adoption of a new Master Resolution with a complete roster of all appointments is required by Board policy whenever terms expire or new appointments are made; and WHEREAS, after any new appointments or reappointments are made, when there is a change in compensation for any appointment, or where there is a change in the number of meetings of the board or committee to which an appointment is made, the Fair Political Practices Commission requires the County to update and post on the County’s website the County’s Report of Public Official Appointments, Form 806. NOW, THEREFORE, THE BOARD OF SUPERVISORS RESOLVES TO: 1. APPOINT the Board members and other individuals to serve on Board committees, special county committees and regional boards / committees / commissions as specified in the Master List (see Attachment II) as Type I for Board Standing Committees, Type II for Other Internal Committees, Type III for Regional Bodies, Type IV for Special/Restricted seats, and Type V for Board Ad Hoc Committees. 2. INDICATE that this Resolution No. 2019/12 supersedes in its entirety Resolution No. 2018/518, which was adopted by the Board of Supervisors on October 16, 2018. 3. UPDATE the County's Report of Public Official Appointments, Form 806, to reflect the appointments on the adopted Master List for 2019 and post it on the County's website. Contact: Jami Napier, 925-335-1908 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: BOARD OF SUPERVISORS POLICY ON BOARD MEMBER COMMITTEE ASSIGNMENTS Adopted on March 21, 2000 1. Board Committee appointments shall be categorized in accordance with the following descriptions and delineated as on the attached listing: a) Internal appointments that are subject to the annual reorganization process and to which the incoming Chair of the Board of Supervisors makes nominations to be approved by the Board of Supervisors. Ad Hoc committees of the Board also fall under this category. b) Regional appointments that are not subject to the annual reorganization process and to which the Chair of the Board of Supervisors makes nominations to fill vacancies, as they occur, in accordance with the agency's terms and by-laws, and which nominations shall be approved by the Board of Supervisors. c) Special Case/Restricted appointments, for which the specific assignments are dictated or are in some way restricted by statute or county ordinance, or for which the term of the appointment makes it impractical for it to be considered along with the other annual assignments e.g., a term that runs from July to June. Restrictions might include, for example, that a committee member represent a certain district, be the Chair of the Board, or vest in the Chair of the Board the authority to appoint an alternate. The Chair of the Board of Supervisors shall make nominations to these appointments to fill vacancies, as they occur, subject to any legislated restrictions, and which nominations shall be approved by the Board of Supervisors. 2. Notwithstanding Paragraph 1 of this policy and as allowed by law, the Board of Supervisors maintains its right to nominate, reconsider and change appointments at any time, irrespective of the term of an appointment. 3. All nominations approved by the Board of Supervisors shall be incorporated in three attachments to an annually adopted Master Resolution covering committee appointments from all three categories: Internal, Regional and Special Case/Restricted. For administrative ease, the Master Resolution shall be amended and re-adopted from time to time as terms expire or if new appointments are made. The Master Resolution shall always reflect the complete roster of Board member appointments and shall be available to the public. ATTACHMENT I TO RESOLUTION NO. 2019/12 CONTRA COSTA COUNTY BOARD OF SUPERVISORS COMMITTEE ASSIGNMENTS (Sorted by Committee Type) Note: Type I: Internal Standing Committees; Type II: Internal Appointments; Type III: Regional Appointments; Type IV: Special/Restricted Appointments; Type V: Ad Hoc Committees Page 1 January 15, 2019 Type*Committee Name Term Expiration 2019 Chair Recommendation Stipend Information I Airport Committee, Chair 12/31/2019 Diane Burgis NO STIPEND I Airport Committee, Vice Chair 12/31/2019 Karen Mitchoff NO STIPEND I Family & Human Services Committee, Chair 12/31/2019 Candace Andersen NO STIPEND I Family & Human Services Committee, Vice Chair 12/31/2019 John Gioia NO STIPEND I Finance Committee, Chair 12/31/2019 Karen Mitchoff NO STIPEND I Finance Committee, Vice Chair 12/31/2019 John Gioia NO STIPEND I Hiring Outreach & Oversight Committee, Chair 12/31/2019 Federal Glover NO STIPEND I Hiring Outreach & Oversight Committee, Vice-Chair 12/31/2019 Candace Andersen NO STIPEND I Internal Operations Committee, Chair 12/31/2019 Diane Burgis NO STIPEND I Internal Operations Committee, Vice Chair 12/31/2019 Candace Andersen NO STIPEND I Legislation Committee, Chair 12/31/2019 Diane Burgis NO STIPEND I Legislation Committee, Vice Chair 12/31/2019 Karen Mitchoff NO STIPEND I Public Protection, Chair 12/31/2019 John Gioia NO STIPEND I Public Protection, Vice Chair 12/31/2019 Federal Glover NO STIPEND I Transportation, Water & Infrastructure Committee, Chair 12/31/2019 Karen Mitchoff NO STIPEND ATTACHMENT I TO RESOLUTION NO. 2019/12 CONTRA COSTA COUNTY BOARD OF SUPERVISORS COMMITTEE ASSIGNMENTS (Sorted by Committee Type) Note: Type I: Internal Standing Committees; Type II: Internal Appointments; Type III: Regional Appointments; Type IV: Special/Restricted Appointments; Type V: Ad Hoc Committees Page 2 January 15, 2019 Type*Committee Name Term Expiration 2019 Chair Recommendation Stipend Information I Transportation, Water & Infrastructure Committee, Vice Chair 12/31/2019 Candace Andersen NO STIPEND I Sustainability Committee, Chair 12/31/2019 John Gioia NO STIPEND I Sustainability Committee, Vice Chair 12/31/2019 Federal Glover NO STIPEND II Bay Area Counties Caucus 12/31/2019 Karen Mitchoff NO STIPEND II Bay Area Counties Caucus, Alternate 12/31/2019 Candace Andersen NO STIPEND II Bay Area Regional Interoperable Communications System (BayRICS) Authority 12/31/2019 Mike Casten NO STIPEND II BayRICS Authority, Alternate 12/31/2019 Elise Warren NO STIPEND II California Identification System Remote Access Network Board (Cal-ID RAN Board)12/31/2019 Diane Burgis NO STIPEND II Central Contra Costa Solid Waste Authority Unspecified Candace Andersen STIPEND of $50/meeting; max of 2 paid/month II Central Contra Costa Solid Waste Authority Unspecified Karen Mitchoff STIPEND of $50/meeting; max of 2 paid/month II Contra Costa Family Justice Alliance 12/31/2020 Diane Burgis NO STIPEND II Contra Costa Health Plan Joint Conference Committee 12/31/2019 Diane Burgis NO STIPEND II Contra Costa Health Plan Joint Conference Committee 12/31/2019 Federal Glover NO STIPEND II Dougherty Valley Oversight Committee 12/31/2019 Diane Burgis NO STIPEND ATTACHMENT I TO RESOLUTION NO. 2019/12 CONTRA COSTA COUNTY BOARD OF SUPERVISORS COMMITTEE ASSIGNMENTS (Sorted by Committee Type) Note: Type I: Internal Standing Committees; Type II: Internal Appointments; Type III: Regional Appointments; Type IV: Special/Restricted Appointments; Type V: Ad Hoc Committees Page 3 January 15, 2019 Type*Committee Name Term Expiration 2019 Chair Recommendation Stipend Information II Dougherty Valley Oversight Committee 12/31/2019 Candace Andersen NO STIPEND II East Bay Regional Communication System (EBRCS) Authority Governing Board 12/31/2019 Candace Andersen NO STIPEND II East Bay Regional Communication System (EBRCS) Authority Governing Board, Alternate 12/31/2019 Karen Mitchoff NO STIPEND II East Contra Costa County Habitat Conservancy, Governing Board 12/31/2019 Diane Burgis NO STIPEND II East Contra Costa County Habitat Conservancy, Governing Board, Alternate 12/31/2019 Federal Glover NO STIPEND II East Contra Costa Regional Fee & Finance Authority 12/31/2019 Diane Burgis NO STIPEND II East Contra Costa Regional Fee & Finance Authority, Alternate 12/31/2019 Federal Glover NO STIPEND II East County Water Management Association 12/31/2020 Diane Burgis STIPEND of $170/meeting; max 6 per month II East County Water Management Association, Alternate 12/31/2020 Federal Glover STIPEND of $170/meeting; max 6 per month II eBART (Bay Area Rapid Transit) Partnership Policy Advisory Committee 12/31/2019 Federal Glover NO STIPEND II eBART (Bay Area Rapid Transit) Partnership Policy Advisory Committee 12/31/2019 Diane Burgis NO STIPEND II First 5 Children and Families Commission Member 12/31/2019 Diane Burgis NO STIPEND II First 5 Children and Families Commission Alternate Member 12/31/2019 Candace Andersen NO STIPEND II Hazardous Waste Management Facility Allocation Committee Unspecified Candace Andersen STIPEND of $150 per meeting. II Hazardous Waste Management Facility Allocation Committee, Alternate Unspecified Karen Mitchoff STIPEND of $150 per meeting. ATTACHMENT I TO RESOLUTION NO. 2019/12 CONTRA COSTA COUNTY BOARD OF SUPERVISORS COMMITTEE ASSIGNMENTS (Sorted by Committee Type) Note: Type I: Internal Standing Committees; Type II: Internal Appointments; Type III: Regional Appointments; Type IV: Special/Restricted Appointments; Type V: Ad Hoc Committees Page 4 January 15, 2019 Type*Committee Name Term Expiration 2019 Chair Recommendation Stipend Information II Kensington Solid Waste Committee Member 12/31/2019 John Gioia NO STIPEND II Kensington Solid Waste Committee Alternate 12/31/2019 Kate Rauch NO STIPEND II Medical Services Joint Conference Committee, Chair 12/31/2019 Federal Glover NO STIPEND II Medical Services Joint Conference Committee, Vice Chair 12/31/2019 John Gioia NO STIPEND II North Richmond Waste and Recovery Mitigation Fee Committee 12/31/2019 John Gioia NO STIPEND II North Richmond Waste and Recovery Mitigation Fee Committee, Alternate 12/31/2019 Robert Rogers NO STIPEND II Open Space/Parks & East Bay Regional Parks District Liaison Committee, Chair 12/31/2019 Diane Burgis NO STIPEND II Open Space/Parks & East Bay Regional Parks District Liaison Committee, Vice Chair 12/31/2019 Federal Glover NO STIPEND II Pleasant Hill BART/Contra Costa Centre Joint Powers Authority Board of Trustees Unspecified Karen Mitchoff NO STIPEND II Pleasant Hill BART/Contra Costa Centre Joint Powers Authority Board of Trustees Unspecified Candace Andersen NO STIPEND II State Route 4 Bypass Authority 12/31/2019 Diane Burgis NO STIPEND II State Route 4 Bypass Authority, Alternate 12/31/2019 Federal Glover NO STIPEND II SWAT (Southwest Area Transportation Committee)12/31/2019 Candace Andersen NO STIPEND II SWAT, Alternate 12/31/2019 Karen Mitchoff NO STIPEND II TRAFFIX (Measure J Traffic Congestion Relief Agency)12/31/2019 Candace Andersen NO STIPEND ATTACHMENT I TO RESOLUTION NO. 2019/12 CONTRA COSTA COUNTY BOARD OF SUPERVISORS COMMITTEE ASSIGNMENTS (Sorted by Committee Type) Note: Type I: Internal Standing Committees; Type II: Internal Appointments; Type III: Regional Appointments; Type IV: Special/Restricted Appointments; Type V: Ad Hoc Committees Page 5 January 15, 2019 Type*Committee Name Term Expiration 2019 Chair Recommendation Stipend Information II TRAFFIX (Measure J Traffic Congestion Relief Agency), Alternate 12/31/2019 Karen Mitchoff NO STIPEND II TRANSPAC (Central County Transportation Partnership and Cooperation)12/31/2019 Karen Mitchoff NO STIPEND II TRANSPAC, Alternate 12/31/2019 Candace Andersen NO STIPEND II TRANSPLAN (East County Transportation Planning)12/31/2019 Diane Burgis NO STIPEND II TRANSPLAN, Alternate 12/31/2019 Federal Glover NO STIPEND II Tri-Valley Transportation Council 12/31/2019 Candace Andersen NO STIPEND II WCCTAC (West County Transportation Advisory Committee)12/31/2019 John Gioia NO STIPEND II WCCTAC, Alternate 12/31/2019 Federal Glover NO STIPEND II West Contra Costa Integrated Waste Management Authority Unspecified John Gioia STIPEND of $50 per meeting. II West Contra Costa Integrated Waste Management Authority, Alternate Unspecified Federal Glover STIPEND of $50 per meeting. III Contra Costa Transportation Authority Board of Commissioners (Seat 1)1/31/2021 Federal D. Glover STIPEND of $100 per meeting; up to $400 month III Contra Costa Transportation Authority Board of Commissioners, Alternate (Seat 1)1/31/2021 Candace Andersen STIPEND of $100 per meeting; up to $400 month III Contra Costa Transportation Authority Board of Commissioners, Second Alternate (Seat 1)1/31/2021 John Gioia STIPEND of $100 per meeting; up to $400 month III Contra Costa Transportation Authority Board of Commissioners, Third Alternate (Seat 1)1/31/2021 Diane Burgis STIPEND of $100 per meeting; up to $400 month III Contra Costa Transportation Authority Board of Commissioners (Seat 2)1/31/2020 Karen Mitchoff STIPEND of $100 per meeting; up to $400 month ATTACHMENT I TO RESOLUTION NO. 2019/12 CONTRA COSTA COUNTY BOARD OF SUPERVISORS COMMITTEE ASSIGNMENTS (Sorted by Committee Type) Note: Type I: Internal Standing Committees; Type II: Internal Appointments; Type III: Regional Appointments; Type IV: Special/Restricted Appointments; Type V: Ad Hoc Committees Page 6 January 15, 2019 Type*Committee Name Term Expiration 2019 Chair Recommendation Stipend Information III Contra Costa Transportation Authority Board of Commissioners, Alternate (Seat 2)1/31/2020 John Gioia STIPEND of $100 per meeting; up to $400 month III Tri Delta Transit Authority, Board of Directors (Seat 1)12/31/2020 Federal Glover STIPEND of $100/month IV ABAG Finance Authority for Nonprofit Corporations Board of Directors and its Executive Committee 12/31/2019 Karen Mitchoff NO STIPEND IV ABAG Finance Authority for Nonprofit Corporations Board of Directors and its Executive Committee, First Alternate 12/31/2019 Candace Andersen NO STIPEND IV ABAG Finance Authority for Nonprofit Corporations Board of Directors and its Executive Committee, Second Alternate 12/31/2019 Russell Watts NO STIPEND IV ABAG General Assembly 12/31/2019 Karen Mitchoff NO STIPEND IV ABAG General Assembly, Alternate 12/31/2019 Diane Burgis NO STIPEND IV ABAG Regional Planning Committee Unspecified Karen Mitchoff STIPEND of $150 per meeting. IV Bay Conservation & Development Commission Unspecified John Gioia STIPEND of $100 per meeting; max of 4 meetings. IV Bay Conservation & Development Commission, Alternate Unspecified Federal Glover STIPEND of $100 per meeting; max of 4 meetings. IV Contra Costa Countywide Redevelopment Successor Agency Oversight Board Unspecified Federal Glover NO STIPEND IV Contra Costa Countywide Redevelopment Successor Agency Oversight Board Unspecified Karen Mitchoff NO STIPEND IV Delta Diablo Sanitation District Governing Board 12/31/2019 Federal Glover STIPEND of $170 per meeting; max of 6 meetings. IV Delta Diablo Sanitation District Governing Board, Alternate 12/31/2019 Karen Mitchoff STIPEND of $170 per meeting; max of 6 meetings. IV Delta Protection Commission 12/31/2019 Diane Burgis NO STIPEND ATTACHMENT I TO RESOLUTION NO. 2019/12 CONTRA COSTA COUNTY BOARD OF SUPERVISORS COMMITTEE ASSIGNMENTS (Sorted by Committee Type) Note: Type I: Internal Standing Committees; Type II: Internal Appointments; Type III: Regional Appointments; Type IV: Special/Restricted Appointments; Type V: Ad Hoc Committees Page 7 January 15, 2019 Type*Committee Name Term Expiration 2019 Chair Recommendation Stipend Information IV Delta Protection Commission, Alternate 12/31/2019 Karen Mitchoff NO STIPEND IV Law Library Board of Trustees 12/31/2019 Nolan Armstrong NO STIPEND IV Mental Health Commission 12/31/2019 Diane Burgis NO STIPEND IV Mental Health Commission, Alternate 12/31/2019 Candace Andersen NO STIPEND III Metropolitan Transportation Commission 2/1/2023 Federal Glover STIPEND of $100/meeting; up to $500/month per agency. IV Sacramento-San Joaquin Delta Conservancy Board Unspecified Karen Mitchoff NO STIPEND IV Sacramento-San Joaquin Delta Conservancy Board, Alternate Unspecified Diane Burgis NO STIPEND V Childhood Asthma Ad Hoc Committee, Chair Unspecified John Gioia NO STIPEND V Childhood Asthma Ad Hoc Committee, Vice Chair Unspecified Federal Glover NO STIPEND V Industrial Safety Ordinance/Community Warning System Ad Hoc Committee Unspecified John Gioia NO STIPEND V Industrial Safety Ordinance/Community Warning System Ad Hoc Committee Unspecified Federal Glover NO STIPEND V Northern Waterfront Economic Development Ad Hoc Committee Unspecified Federal Glover NO STIPEND V Northern Waterfront Economic Development Ad Hoc Committee Unspecified Diane Burgis NO STIPEND ATTACHMENT I TO RESOLUTION NO. 2019/12 CONTRA COSTA COUNTY BOARD OF SUPERVISORS COMMITTEE ASSIGNMENTS (Sorted Alphabetically by Committee) Note: Type I: Internal Standing Committees; Type II: Internal Appointments; Type III: Regional Appointments; Type IV: Special/Restricted Appointments; Type V: Ad Hoc Committees Page 1 January 15, 2019 Type*Committee Name Term Expiration 2019 Chair Recommendation Stipend Information IV ABAG Finance Authority for Nonprofit Corporations Board of Directors and its Executive Committee 12/31/2019 Karen Mitchoff NO STIPEND IV ABAG Finance Authority for Nonprofit Corporations Board of Directors and its Executive Committee, First Alternate 12/31/2019 Candace Andersen NO STIPEND IV ABAG Finance Authority for Nonprofit Corporations Board of Directors and its Executive Committee, Second Alternate 12/31/2019 Russell Watts NO STIPEND IV ABAG General Assembly 12/31/2019 Karen Mitchoff NO STIPEND IV ABAG General Assembly, Alternate 12/31/2019 Diane Burgis NO STIPEND IV ABAG Regional Planning Committee Unspecified Karen Mitchoff STIPEND of $150 per meeting. I Airport Committee, Chair 12/31/2019 Diane Burgis NO STIPEND I Airport Committee, Vice Chair 12/31/2019 Karen Mitchoff NO STIPEND II Bay Area Counties Caucus 12/31/2019 Karen Mitchoff NO STIPEND II Bay Area Counties Caucus, Alternate 12/31/2019 Candace Andersen NO STIPEND II Bay Area Regional Interoperable Communications System (BayRICS) Authority 12/31/2019 Mike Casten NO STIPEND IV Bay Conservation & Development Commission Unspecified John Gioia STIPEND of $100 per meeting; max of 4 meetings. IV Bay Conservation & Development Commission, Alternate Unspecified Federal Glover STIPEND of $100 per meeting; max of 4 meetings. II BayRICS Authority, Alternate 12/31/2019 Elise Warren NO STIPEND II California Identification System Remote Access Network Board (Cal-ID RAN Board)12/31/2019 Diane Burgis NO STIPEND ATTACHMENT I TO RESOLUTION NO. 2019/12 CONTRA COSTA COUNTY BOARD OF SUPERVISORS COMMITTEE ASSIGNMENTS (Sorted Alphabetically by Committee) Note: Type I: Internal Standing Committees; Type II: Internal Appointments; Type III: Regional Appointments; Type IV: Special/Restricted Appointments; Type V: Ad Hoc Committees Page 2 January 15, 2019 Type*Committee Name Term Expiration 2019 Chair Recommendation Stipend Information II Central Contra Costa Solid Waste Authority Unspecified Candace Andersen STIPEND of $50/meeting; max of 2 paid/month II Central Contra Costa Solid Waste Authority Unspecified Karen Mitchoff STIPEND of $50/meeting; max of 2 paid/month V Childhood Asthma Ad Hoc Committee, Chair Unspecified John Gioia NO STIPEND V Childhood Asthma Ad Hoc Committee, Vice Chair Unspecified Federal Glover NO STIPEND IV Contra Costa Countywide Redevelopment Successor Agency Oversight Board Unspecified Federal Glover NO STIPEND IV Contra Costa Countywide Redevelopment Successor Agency Oversight Board Unspecified Karen Mitchoff NO STIPEND II Contra Costa Family Justice Alliance 12/31/2020 Diane Burgis NO STIPEND II Contra Costa Health Plan Joint Conference Committee 12/31/2019 Diane Burgis NO STIPEND II Contra Costa Health Plan Joint Conference Committee 12/31/2019 Federal Glover NO STIPEND III Contra Costa Transportation Authority Board of Commissioners (Seat 1)1/31/2021 Federal D. Glover STIPEND of $100 per meeting; up to $400 month III Contra Costa Transportation Authority Board of Commissioners (Seat 2)1/31/2020 Karen Mitchoff STIPEND of $100 per meeting; up to $400 month III Contra Costa Transportation Authority Board of Commissioners, Alternate (Seat 1)1/31/2021 Candace Andersen STIPEND of $100 per meeting; up to $400 month III Contra Costa Transportation Authority Board of Commissioners, Alternate (Seat 2)1/31/2020 John Gioia STIPEND of $100 per meeting; up to $400 month III Contra Costa Transportation Authority Board of Commissioners, Second Alternate (Seat 1)1/31/2021 John Gioia STIPEND of $100 per meeting; up to $400 month ATTACHMENT I TO RESOLUTION NO. 2019/12 CONTRA COSTA COUNTY BOARD OF SUPERVISORS COMMITTEE ASSIGNMENTS (Sorted Alphabetically by Committee) Note: Type I: Internal Standing Committees; Type II: Internal Appointments; Type III: Regional Appointments; Type IV: Special/Restricted Appointments; Type V: Ad Hoc Committees Page 3 January 15, 2019 Type*Committee Name Term Expiration 2019 Chair Recommendation Stipend Information III Contra Costa Transportation Authority Board of Commissioners, Third Alternate (Seat 1)1/31/2021 Diane Burgis STIPEND of $100 per meeting; up to $400 month IV Delta Diablo Sanitation District Governing Board 12/31/2019 Federal Glover STIPEND of $170 per meeting; max of 6 meetings. IV Delta Diablo Sanitation District Governing Board, Alternate 12/31/2019 Karen Mitchoff STIPEND of $170 per meeting; max of 6 meetings. IV Delta Protection Commission 12/31/2019 Diane Burgis NO STIPEND IV Delta Protection Commission, Alternate 12/31/2019 Karen Mitchoff NO STIPEND II Dougherty Valley Oversight Committee 12/31/2019 Diane Burgis NO STIPEND II Dougherty Valley Oversight Committee 12/31/2019 Candace Andersen NO STIPEND II East Bay Regional Communication System (EBRCS) Authority Governing Board 12/31/2019 Candace Andersen NO STIPEND II East Bay Regional Communication System (EBRCS) Authority Governing Board, Alternate 12/31/2019 Karen Mitchoff NO STIPEND II East Contra Costa County Habitat Conservancy, Governing Board 12/31/2019 Diane Burgis NO STIPEND II East Contra Costa County Habitat Conservancy, Governing Board, Alternate 12/31/2019 Federal Glover NO STIPEND II East Contra Costa Regional Fee & Finance Authority 12/31/2019 Diane Burgis NO STIPEND II East Contra Costa Regional Fee & Finance Authority, Alternate 12/31/2019 Federal Glover NO STIPEND II East County Water Management Association 12/31/2020 Diane Burgis STIPEND of $170/meeting; max 6 per month II East County Water Management Association, Alternate 12/31/2020 Federal Glover STIPEND of $170/meeting; max 6 per month ATTACHMENT I TO RESOLUTION NO. 2019/12 CONTRA COSTA COUNTY BOARD OF SUPERVISORS COMMITTEE ASSIGNMENTS (Sorted Alphabetically by Committee) Note: Type I: Internal Standing Committees; Type II: Internal Appointments; Type III: Regional Appointments; Type IV: Special/Restricted Appointments; Type V: Ad Hoc Committees Page 4 January 15, 2019 Type*Committee Name Term Expiration 2019 Chair Recommendation Stipend Information II eBART (Bay Area Rapid Transit) Partnership Policy Advisory Committee 12/31/2019 Federal Glover NO STIPEND II eBART (Bay Area Rapid Transit) Partnership Policy Advisory Committee 12/31/2019 Diane Burgis NO STIPEND I Family & Human Services Committee, Chair 12/31/2019 Candace Andersen NO STIPEND I Family & Human Services Committee, Vice Chair 12/31/2019 John Gioia NO STIPEND I Finance Committee, Chair 12/31/2019 Karen Mitchoff NO STIPEND I Finance Committee, Vice Chair 12/31/2019 John Gioia NO STIPEND II First 5 Children and Families Commission Alternate Member 12/31/2019 Candace Andersen NO STIPEND II First 5 Children and Families Commission Member 12/31/2019 Diane Burgis NO STIPEND II Hazardous Waste Management Facility Allocation Committee Unspecified Candace Andersen STIPEND of $150 per meeting. II Hazardous Waste Management Facility Allocation Committee, Alternate Unspecified Karen Mitchoff STIPEND of $150 per meeting. I Hiring Outreach & Oversight Committee, Chair 12/31/2019 Federal Glover NO STIPEND I Hiring Outreach & Oversight Committee, Vice-Chair 12/31/2019 Candace Andersen NO STIPEND V Industrial Safety Ordinance/Community Warning System Ad Hoc Committee Unspecified John Gioia NO STIPEND V Industrial Safety Ordinance/Community Warning System Ad Hoc Committee Unspecified Federal Glover NO STIPEND I Internal Operations Committee, Chair 12/31/2019 Diane Burgis NO STIPEND ATTACHMENT I TO RESOLUTION NO. 2019/12 CONTRA COSTA COUNTY BOARD OF SUPERVISORS COMMITTEE ASSIGNMENTS (Sorted Alphabetically by Committee) Note: Type I: Internal Standing Committees; Type II: Internal Appointments; Type III: Regional Appointments; Type IV: Special/Restricted Appointments; Type V: Ad Hoc Committees Page 5 January 15, 2019 Type*Committee Name Term Expiration 2019 Chair Recommendation Stipend Information I Internal Operations Committee, Vice Chair 12/31/2019 Candace Andersen NO STIPEND II Kensington Solid Waste Committee Member 12/31/2019 John Gioia NO STIPEND II Kensington Solid Waste Committee Alternate 12/31/2019 Kate Rauch NO STIPEND IV Law Library Board of Trustees 12/31/2019 Nolan Armstrong NO STIPEND I Legislation Committee, Chair 12/31/2019 Diane Burgis NO STIPEND I Legislation Committee, Vice Chair 12/31/2019 Karen Mitchoff NO STIPEND II Medical Services Joint Conference Committee, Chair 12/31/2019 Federal Glover NO STIPEND II Medical Services Joint Conference Committee, Vice Chair 12/31/2019 John Gioia NO STIPEND IV Mental Health Commission 12/31/2019 Diane Burgis NO STIPEND IV Mental Health Commission, Alternate 12/31/2019 Candace Andersen NO STIPEND III Metropolitan Transportation Commission 2/1/2023 Federal Glover STIPEND of $100/meeting; up to $500/month per agency. II North Richmond Waste and Recovery Mitigation Fee Committee 12/31/2019 John Gioia NO STIPEND II North Richmond Waste and Recovery Mitigation Fee Committee, Alternate 12/31/2019 Robert Rogers NO STIPEND V Northern Waterfront Economic Development Ad Hoc Committee Unspecified Federal Glover NO STIPEND V Northern Waterfront Economic Development Ad Hoc Committee Unspecified Diane Burgis NO STIPEND ATTACHMENT I TO RESOLUTION NO. 2019/12 CONTRA COSTA COUNTY BOARD OF SUPERVISORS COMMITTEE ASSIGNMENTS (Sorted Alphabetically by Committee) Note: Type I: Internal Standing Committees; Type II: Internal Appointments; Type III: Regional Appointments; Type IV: Special/Restricted Appointments; Type V: Ad Hoc Committees Page 6 January 15, 2019 Type*Committee Name Term Expiration 2019 Chair Recommendation Stipend Information II Open Space/Parks & East Bay Regional Parks District Liaison Committee, Chair 12/31/2019 Diane Burgis NO STIPEND II Open Space/Parks & East Bay Regional Parks District Liaison Committee, Vice Chair 12/31/2019 Federal Glover NO STIPEND II Pleasant Hill BART/Contra Costa Centre Joint Powers Authority Board of Trustees Unspecified Karen Mitchoff NO STIPEND II Pleasant Hill BART/Contra Costa Centre Joint Powers Authority Board of Trustees Unspecified Candace Andersen NO STIPEND I Public Protection, Chair 12/31/2019 John Gioia NO STIPEND I Public Protection, Vice Chair 12/31/2019 Federal Glover NO STIPEND IV Sacramento-San Joaquin Delta Conservancy Board Unspecified Karen Mitchoff NO STIPEND IV Sacramento-San Joaquin Delta Conservancy Board, Alternate Unspecified Diane Burgis NO STIPEND II State Route 4 Bypass Authority 12/31/2019 Diane Burgis NO STIPEND II State Route 4 Bypass Authority, Alternate 12/31/2019 Federal Glover NO STIPEND I Sustainability Committee, Chair 12/31/2019 John Gioia NO STIPEND I Sustainability Committee, Vice Chair 12/31/2019 Federal Glover NO STIPEND II SWAT (Southwest Area Transportation Committee)12/31/2019 Candace Andersen NO STIPEND II SWAT, Alternate 12/31/2019 Karen Mitchoff NO STIPEND II TRAFFIX (Measure J Traffic Congestion Relief Agency)12/31/2019 Candace Andersen NO STIPEND ATTACHMENT I TO RESOLUTION NO. 2019/12 CONTRA COSTA COUNTY BOARD OF SUPERVISORS COMMITTEE ASSIGNMENTS (Sorted Alphabetically by Committee) Note: Type I: Internal Standing Committees; Type II: Internal Appointments; Type III: Regional Appointments; Type IV: Special/Restricted Appointments; Type V: Ad Hoc Committees Page 7 January 15, 2019 Type*Committee Name Term Expiration 2019 Chair Recommendation Stipend Information II TRAFFIX (Measure J Traffic Congestion Relief Agency), Alternate 12/31/2019 Karen Mitchoff NO STIPEND II TRANSPAC (Central County Transportation Partnership and Cooperation)12/31/2019 Karen Mitchoff NO STIPEND II TRANSPAC, Alternate 12/31/2019 Candace Andersen NO STIPEND II TRANSPLAN (East County Transportation Planning)12/31/2019 Diane Burgis NO STIPEND II TRANSPLAN, Alternate 12/31/2019 Federal Glover NO STIPEND I Transportation, Water & Infrastructure Committee, Chair 12/31/2019 Karen Mitchoff NO STIPEND I Transportation, Water & Infrastructure Committee, Vice Chair 12/31/2019 Candace Andersen NO STIPEND III Tri Delta Transit Authority, Board of Directors (Seat 1)12/31/2020 Federal Glover STIPEND of $100/month II Tri-Valley Transportation Council 12/31/2019 Candace Andersen NO STIPEND II WCCTAC (West County Transportation Advisory Committee)12/31/2019 John Gioia NO STIPEND II WCCTAC, Alternate 12/31/2019 Federal Glover NO STIPEND II West Contra Costa Integrated Waste Management Authority Unspecified John Gioia STIPEND of $50 per meeting. II West Contra Costa Integrated Waste Management Authority, Alternate Unspecified Federal Glover STIPEND of $50 per meeting. RECOMMENDATION(S): ADOPT Resolution No. 2019/3 to summarily vacate excess right of way of a portion of Brookside Drive no longer required for street or highway purposes, pursuant to the Streets and Highways Code Section 8334(a). A description of the area to be vacated is attached to the Resolution as Exhibit "A" and Exhibit "B" located in the unincorporated North Richmond area. (Project No.: WL72 RP - DP1503040) [CP# 18-34] DETERMINE that the proposed vacation is not subject to the California Environmental Quality Act (CEQA), pursuant to Article 5, Section 15061 (b)(3) of the CEQA Guidelines, and DIRECT the Director of Department of Conservation and Development (DCD) to file a Notice of Exemption with the County Clerk, and AUTHORIZE the Public Works Director to arrange for payment of a $50.00 fee to the County Clerk for filing and $25.00 fee to DCD for processing the Notice of Exemption. DIRECT the Real Estate Division to record a certified copy of the Board Order and Resolution in the office of the County Clerk-Recorder. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Michael Serrano (925) 957-2489 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 1 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:January 15, 2019 Contra Costa County Subject:ADOPT Resolution No. 2019/3 to summarily vacate excess right of way of a portion of Brookside Drive, North Richmond area. RECOMMENDATION(S): (CONT'D) FISCAL IMPACT: 100% Developer Fees BACKGROUND: Portions of excess right of way along Brookside Drive in unincorporated North Richmond have been superseded due to realignment of the roadway for safety purposes. The owner has requested the County vacate the areas no longer needed for road right of way which are encumbering portions of his parcels identified as Assessor’s Parcel numbers 409-320-034 and 035 in North Richmond in order to obtain a permit approval for the expansion of a factory located on site. For these reasons, Public Works Department staff recommends that the Board of Supervisors convey the excess road right of way along Brookside Drive and reserve an easement for the existing utilities, as described in the attached resolution of vacation. CONSEQUENCE OF NEGATIVE ACTION: The County may be responsible for the ongoing maintenance of this excess right of way. AGENDA ATTACHMENTS Resolution No. 2019/3 CEQA Exhibit A and B MINUTES ATTACHMENTS Signed: Resolution No. 2019/03 Recorded at the request of:Contra Costa County Return To:Public Works Real Estate, Michael Serrano THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 01/15/2019 by the following vote: AYE:John Gioia, District I SupervisorCandace Andersen, District II SupervisorDiane Burgis, District III SupervisorKaren Mitchoff, District IV SupervisorFederal D. Glover, District V Supervisor NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2019/3 IN THE MATTER OF: ADOPT Resolution No. 2019/3 to summarily vacate excess right of way of a portion of Brookside Drive encumbering portions of APN Nos. 409-320-034 and 409-320-035 and identified as 775 Brookside Drive, North Richmond Area, District I. Project No.:WL72RP- DP1503001 WHEREAS, Contra Costa County (County) no longer requires the area of Brookside Drive accepted and declared a public highway on December 3, 1900 which encumbers portions of Assessor’s Parcel Nos. 409-320-034 and 409-320-035 and identified as 775 Brookside Drive due to realignment of the roadway for safety purposes. The easement is more particularly described in the property description and plat map that is attached hereto as Exhibit “A” and Exhibit “B” which is incorporated herein by reference. WHEREAS, this termination request is for an excess right of way of a street or highway not required for street or highway purposes (S&H Code Section 8334(a)). WHEREAS, Public Works Department staff has concluded that it can be see with certainty that there is no possibility that vacating the described area identified in Exhibit “A” may have a significant adverse effect on the environment. NOW, THEREFORE, IT IS RESOLVED by the Board of Supervisors of Contra Costa County that: The area described and depicted in Exhibit “A” and Exhibit “B” attached hereto and incorporated herein by reference, is hereby summarily VACATED, pursuant to Division 9, Chapter 4 of the Streets and Highways Code and DETERMINE that this vacation request is for an excess right of way of a street or highway not required for street or highway purposes pursuant to S&H Code Section 8334(a). The Board FINDS that the County has not expended County funds to maintain or improve the easement, and it is in the best interest of the County and the public that the easement be terminated. The Board FINDS that terminating and abandoning the easement will not have a significant effect on the environment and is not subject to the California Environmental Quality Act (CEQA) pursuant to Article 5, section 15061(b)(3) of the CEQA Guidelines. The Board DECLARES that the hereinabove described proposed vacation area is HEREBY ORDERED VACATED subject to any reservation and exception described in Exhibit “A.” From and after the date that this resolution is adopted, the area vacated no longer constitutes a public highway. The Board DIRECTS the Public Works Director, or designee, to cause a certified copy of this Resolution to be recorded in the office of the County Clerk-Recorder. Contact: Michael Serrano (925) 957-2489 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: RECOMMENDATION(S): ACCEPT the County’s Development Impact Fee Annual Report for fiscal year 2017/2018 for Areas of Benefit (AOB) in unincorporated Contra Costa County, as recommended by the Public Works Director, Countywide. FISCAL IMPACT: No fiscal impact. BACKGROUND: Contra Costa County imposes AOB fees on new development within 15 separate AOBs in unincorporated Contra Costa County, pursuant to Government Code sections 66000 through 66025, 66484, and 66484.7. The AOB program is a traffic mitigation fee program imposed to recover new development’s proportional share of the costs of transportation improvements required to meet transportation demands within the AOB. The specific transportation improvements required within each AOB, the costs of those improvements, and new development’s proportional share of those costs are more particularly described in the most recent Nexus Study report for each AOB. Nexus Studies for all AOBs are on file with the Public Works Department. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Mary Halle, 925.313.2327 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 2 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:January 15, 2019 Contra Costa County Subject:Accept the County’s Development Impact Fee Annual Report for fiscal year 2017/2018 for Areas of Benefit, Countywide. BACKGROUND: (CONT'D) The Public Works Department prepared the attached Development Impact Traffic Fee Annual Report (Report) for fiscal year 2017/2018 to satisfy annual reporting requirements of Government Code section 66006(b)(1) that apply to collection and accounting of AOB fee revenues. The Report was made available at the Clerk of the Board’s office at least 15 days before the Board meeting, in accordance with Government Code section 66006(b)(2). Public Works Department staff recommends that the Board accept the Report, make the findings included in the Report based on the information in the Report, and accept the fiscal year 2017/2018 information included in the Report, all in accordance with Government Code section 66006(b). CONSEQUENCE OF NEGATIVE ACTION: The required findings would not be made and the required information would not be provided at this time. ATTACHMENTS AB1600 Report Development Impact Fee Annual Report Contra Costa County Areas of Benefit (AOBs) In Compliance with Mitigation Fee Act/Assembly Bill 1600 Fiscal Year 2017/2018 2 Table of Contents Reporting Requirements for Development Impact Fees 3 Report Format 4 Attachments Fiscal Year 17/18 A Fee schedule Fund balance/revenue/expenditures Project expenditures AOB Boundary Map B 3 Development Impact Fee Annual Report Contra Costa County Areas of Benefit (AOBs) Legal Requirements for Development Impact Fees California Government Code Section 66006 provides that each local agency that imposes development impact fees must prepare an annual report that includes specific information about those fees. In addition, Assembly Bill 1600 imposes certain accounting and reporting requirements with respect to the fees collected. The fees, for accounting purposes, must be segregated from the general funds of the County and from other funds or accounts containing fees collected for other improvements. Interest on each development fund must be credited to that fund or account and used only for the purposes for which the fees were collected. For each separate development impact fund that the local agency maintains, California Government Code Section 66006(b)(1) requires the local agency to make available to the public, within 180 days after the end of each fiscal year, the following information for that fiscal year: A. A brief description of the type of fee in the account or fund. B. The amount of the fee. C. The beginning and ending balance of the account or fund. D. The amount of the fees collected and interest earned. E. An identification of each public improvement on which fees were expended and the amount of expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees. F. An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement. G. A description of each inter-fund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an inter-fund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan. H. The amount of refunds made due to sufficient funds being collected to complete financing on incomplete public improvements, and the amount of reallocation of funds made due to administrative costs of refunding unexpended revenues exceeding the amount to be refunded. 4 Area of Benefit An “Area of Benefit” (AOB) is a transportation mitigation program related to a specific geographic area of unincorporated Contra Costa County in which the County imposes transportation mitigation fees. This fee is a type of development impact fee on new development to fund new development’s share of the transportation improvements required to satisfy transportation demands within that geographic area. (See Gov. Code, §§ 66484, 66484.7.) The County has 15 Areas of Benefit. A map of the Areas of Benefit is included as Attachment B to this report. The current project list for each AOB is included in the most recent development program report for the AOB, a copy of which can be obtained from the Public Works Department. Report Format Attachment A to this report is a financial report that provides accounting information for fiscal year 2017/18, as required by Government Code section 66006(b)(1). For the fiscal year the report includes three primary tables: the first table is a “Fee Schedule” Table that identifies the transportation mitigation fees imposed on new development within each Area of Benefit during the fiscal year; the second table is a “Fund Balance” Table that identifies the beginning and ending fund balance, amount of fees collected, total revenue, and total expenditures for each AOB; and the third table is a “Project Expenditures” Table that identifies each project on which fees were expended, the amount of the AOB funds expended on each project, total project expenditures, and percentage of the total project cost funded with AOB fees. The total project cost listed in the third Table is an estimate and may be modified in future years as a project develops. The initial project estimates developed during the preparation of the Nexus Study are based upon assumptions related to the site conditions. As the project develops and data becomes available related to topography, geometry, soil conditions, environmental studies, drainage studies etc., the cost estimate becomes more refined. At close-out of project construction, the total project cost reflects the actual cost. The Other Expenses column within the Fund Balance/Revenue/Expenditures Table identifies those expenses that are not identified in Table 3 but relate to any of the following activities: overall programming of projects, project development activities prior to issuance of a project specific work order, coordinating with project applicants, preparation of AOB fee calculations, coordination through the Building Permit and Application Center, and accounting administration. Each of the AOB programs have been evaluated and it has been determined that the purpose still exists for each of the AOB programs. Therefore, the fund balance has not been refunded or re-allocated, but rather efforts continue to move forward towards full implementation of projects within the project lists. 5 ATTACHMENT A Fiscal Year 2017/18 Fee Schedule Table Fund Balance/Revenue/Expenditures Table Project Expenditures Table Single Family Multi Family Residential Residential Office Industrial Commercial Other* TRAFFIC FEE AREAS Fund ($/DU) ($/DU) ($/SF) ($/SF) ($/SF) ($/Peak Hour Trip) Alamo 1260 $12,344.00 $10,282.00 $11.40 $11.40 $11.40 $12,344.00 Baypoint 1395 $8,321.00 $5,076.00 $3.95 $2.60 $4.88 $8,321.00 Bethel Island 1290 $1,709.00 $1,043.00 $1.97 $1.55 $2.44 $1,709.00 Briones 1241 $2,300.00 $1,840.00 $3.68 $1.60 $5.75 $2,300.00 Central County 1242 $5,745.00 $5,106.00 $9.32 $4.02 $10.97 $5,745.00 Discovery Bay 1390 $1,594.00 OTHER OTHER OTHER OTHER $1,594.00 East County 1282 $9,305.00 $5,344.00 $6.50 $3.24 $9.38 $9,212.00 Hercules/Rodeo/Crockett 1231 $1,648.00 $1,319.00 $2.63 $1.15 $4.12 $1,648.00 Martinez 1240 $6,324.00 $5,079.00 $10.13 $4.44 $15.87 $6,324.00 North Richmond 1234 $3,761.00 $3,018.00 OTHER $2.63 $9.53 $3,761.00 Pacheco 1399 $990.00 $990.00 $3.35 $1.35 $2.05 $990.00 Richmond/El Sobrante 1394 $3,178.00 $2,555.00 $5.05 OTHER $7.93 $3,178.00 South County 1270 $3,142.00 $3,142.00 OTHER OTHER OTHER $3,142.00 South Walnut Creek 1243 $7,437.00 $7,437.00 $11.89 OTHER $14.13 $7,437.00 West County 1232 $4,929.00 $3,945.00 OTHER OTHER $9.41 $4,929.00 * "Other" refers to proposed developments which do not fit the traditional land use categories and will be assessed based upon a peak hour trip or dwelling unit equavalent basis. Beginning Developer Interest Other Revenue Total Project Other Total Ending Fund Bal Fees Income / Transfers Revenue Expenditures Expenses Expenses Fund Bal TRAFFIC FEE AREAS Fund Alamo 1260 $624,690.64 $134,072.00 $11,305.89 $145,377.89 $24,058.11 $1,870.74 $25,928.85 $744,139.68 Baypoint 1395 $679,897.33 $52,229.36 $13,010.50 $65,239.86 $100,000.00 $720.55 $100,720.55 $644,416.64 Bethel Island 1290 $326,102.55 $0.00 $270.75 $270.75 $0.00 $13,340.91 $13,340.91 $313,032.39 Briones 1241 $513,895.57 $0.00 $9,078.37 $9,078.37 $0.00 $187.00 $187.00 $522,786.94 Central County 1242 $3,142,437.15 $146,806.89 $59,614.66 $206,421.55 $0.00 $26,177.77 $26,177.77 $3,322,680.93 Discovery Bay 1390 $2,766,531.85 $3,188.00 $13,885.90 $223,570.55 [1]$240,644.45 $43,599.29 $2,833,107.96 [2]$2,876,707.25 $130,469.05 East County 1282 $3,341,782.77 $1,131,985.60 $60,596.16 $1,192,581.76 $334,126.34 $807.66 $334,934.00 $4,199,430.53 Hercules/Rodeo/Crockett 1231 $46,319.00 $4,944.00 $0.00 $4,944.00 $0.00 $47,555.13 $47,555.13 $3,707.87 Martinez 1240 $2,319,639.96 $48,855.52 $42,715.25 $91,570.77 $12,664.69 $453.97 $13,118.66 $2,398,092.07 North Richmond 1234 $1,077,690.80 $1,297,571.80 $26,060.30 $1,323,632.10 $129,696.50 $125,129.48 $254,825.98 $2,146,496.92 Pacheco 1399 $437,095.60 $0.00 $8,344.48 $8,344.48 $0.00 $28,260.75 $28,260.75 $417,179.33 Richmond/El Sobrante 1394 $366,531.15 $73,157.00 $937.19 $74,094.19 $0.00 $86,885.36 $86,885.36 $353,739.98 South County 1270 $2,912,166.37 $152,756.00 $54,252.62 $207,008.62 $172,976.89 $19,293.30 $192,270.19 $2,926,904.80 South Walnut Creek 1243 $294,794.09 $44,726.00 $18.94 $44,744.94 $232,056.00 $4,504.79 $236,560.79 $102,978.24 West County 1232 $46,009.35 $44,370.00 $47.34 $44,417.34 $0.00 $18,125.24 $18,125.24 $72,301.45 Traffic AOB Totals $18,895,584.18 $3,134,662.17 $300,138.35 $223,570.55 $3,658,371.07 $1,049,177.82 $3,206,420.61 $4,255,598.43 $18,298,356.82 Fee Schedule FY 17/18 (Start of Fiscal Year) Fund Balances FY 17/18 [1] Error correction - Project Expenditures FY 16/17. This entry reimburses Discovery Bay AOB for erroneous charge in FY16/17 [2] Error correction - $2,765,735.00 in the expenses listed is a refund to Discovery Bay West Trust Account as funds collected from Kiper Development Inc through FY 16/17 were deposited to Discovery Bay AOB in error TRAFFIC FEE AREASProject #Project Name (FY 17/18)(FY 17/18)(To Date)(To Date)(To Date) Total $0.00 WO4121 Bailey/SR4 Interchange: Pedestrian and Bicycle Improvements $100,000.00 $285,468.68 $171,698.53 $5,200,000.00 3%Construct in 2020 WO4141 Rio Vista: Pedestrian Connections $340,439.85 $185,000.00 $1,200,000.00 15%Construct in 2018 Total $100,000.00 Total $0.00 Total $0.00 Total $0.00 WO4147 BYRON HIGHWAY/BYER SAFETY IMPROVEMENT $43,599.29 $90,397.32 $43,599.29 $1,600,000.00 3%Construct in 2020 Total $43,599.29 WO4012 Marsh Creek Road: Traffic Safety Improvements $54,217.73 $151,026.47 $172,352.18 $1,700,000.00 10%Construct in 2019 WO4094 Byron Highway/Camino Diablo Intersection $236,309.32 $3,426,315.67 $1,365,000.00 $5,500,000.00 25%Construct in 2018 WO4147 BYRON HIGHWAY/BYER SAFETY IMPROVEMENT $43,599.29 $90,397.32 $43,599.29 $1,600,000.00 3%Construct in 2020 Total $334,126.34 Total $0.00 WO4113 Pacheco Boulevard: Improvements Blum $12,664.69 $12,664.69 $44,731.86 $150,779.46 30%Construct in 2025 WO4008 Pacheco Boulevard: Gap Closure Phase III $313,981.84 $177,728.16 $1,200,000.00 15%Construct in 2018 Total $12,664.69 WO4153 Fred Jackson 1st/Last Mile $129,696.50 $129,696.50 $159,857.52 $4,700,000.00 3%Construct in 2020 Total $129,696.50 Total $0.00 Total $0.00 WO4010 Camino Tassajara: Bike Lane Gap Closure $172,976.89 $172,976.89 $494,217.01 $3,250,000.00 15%Construct in 2019 Total $172,976.89 WO4016 Tice Valley Linear Park $232,056.00 $249,178.37 $232,056.00 $1,105,057.00 21%Construct in 2018 Total $232,056.00 Total $0.00 Alamo Baypoint Central County Discovery Bay East County Martinez South County South Walnut Creek Richmond/ El Sobrante West County Hercules/ Rodeo/ Crockett North Richmond Pacheco Project Status Bethel Island Briones Project Expenditures FY 17/18 Traffic Impact Fee Expenditures Total Project Expenditures All Funding Sources Traffic Impact Fee Expenditures Total Estimated Project Expenditures All Funding Sources Development Fees as Percentage of Total Expenditures 6 ATTACHMENT B AREA OF BENEFIT BOUNDARY MAP 255 GLACIER D RIVE MARTIN EZ, CALIFORNIA 94553 PH: (925) 313-2000 FAX : (925-313-2333 PROJECT MAPCONTRA COSTA COUNTY AREAS OF BENEFIT FEDERAL ID NO:DB: CB:DATE:SHEET OFLLMarch 2016 1 XX CENTRAL COUNTY AO B WITH SU PER VI SOR DISTRICTS Ü AOB SOUTH COUNTY AOB CENTRA L COUNTY AOB ALAM O AOB S. WA LNUT C RK AOB EAST COUNTY AOB DISCOVERYBAY AOB BETHELISLANDAOB BAY POINTAOB PACHECO AOBMARTINEZ AOB N.RICHMOND AOB WESTCOUNTY AOB EL SOBRANTE/RICHMOND AOB BR IONES AOB HERCULES/CROCKETT/RODEO ET RECOMMENDATION(S): APPROVE the Sequoia Way Culvert and Roadway Repair Project (Project) and AUTHORIZE the Public Works Director, or designee, to advertise the Project, Martinez area. [County Project No.0672-6U2340, DCD-CP#18-22] (District V). DETERMINE the Project is a California Environmental Quality Act (CEQA), Class 1(c) Categorical Exemption, pursuant to Article 19, Section 15301 of the CEQA Guidelines, and DIRECT the Director of Department of Conservation and Development to file a Notice of Exemption with the County Clerk, and AUTHORIZE the Public Works Director or designee to arrange for payment of a $25 fee to the Department of Conservation and Development for processing, and a $50 fee to the County Clerk for filing the Notice of Exemption. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sandeep Singh, (925) 313-2022 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Ave Brown - Environmental Division Manager C. 3 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:January 15, 2019 Contra Costa County Subject:APPROVE the Sequoia Way Culvert and Roadway Repair Project and take related actions under CEQA. FISCAL IMPACT: Estimated Project cost: $425,000. 100% Local Road Funds. BACKGROUND: The Project is located on the eastern embankment of Alhambra Creek where Sequoia Way/Deodara Way ends at the creek embankment in the unincorporated Martinez area. During the 2017 winter storms, a section of 30” culvert pipe on Sequoia Way/Deodara Way separated at a joint near the outfall on Alhambra Creek. This has caused water to exit the culvert at the open joint unabated, which has eroded the embankment and edge of the roadway. The purpose of this Project is to restore proper drainage of the existing system (30” culvert pipe) which collects water along Sequoia Way/Deodara Way and Wanda Way and drains to Alhambra Creek. The Project will also re-establish the embankment at the outfall on the creek bank at Sequoia Way/Deodara Way. The Project consists of excavating and compacting the area of eroded embankment at the damaged culvert outlet to prepare it for the replacement culvert piece. There will be fill placed beneath rock slope protection (RSP) that will surround the new culvert piece on the embankment. The RSP will be partially concreted to dissipate the heavy flows coming from the culvert outlet. Trees and vegetation removal may be necessary to prepare the eroded embankment area for the replacement culvert piece and RSP. The pavement will then be reconstructed. The Project area will be dewatered during construction. The Project will maintain the existing drainage pattern and will not create new impervious areas. Appropriate Best Management Practices (BMPs) will be implemented to protect storm drain inlets. Utility adjustments or relocation may be necessary in support of the Project. Emergency vehicles will have access at all times. Real Property transactions, including a temporary construction easement will be necessary in support of this Project. CONSEQUENCE OF NEGATIVE ACTION: Delay in approving the project may result in a delay of design, construction, and may jeopardize funding. ATTACHMENTS CEQA Document RECOMMENDATION(S): ADOPT Resolution No. 2019/6 accepting as complete the contracted work performed by Tennyson Electric, Inc., for the Pedestrian Crossing Enhancements – Central and East County Project, as recommended by the Public Works Director, Bay Point, Discovery Bay, Knightsen and Walnut Creek areas. County Project No. 0662-6R4112 (District III, IV, and V) FISCAL IMPACT: Project was funded by 36% Transportation Development Act Grant Funds and 64% Local Road Funds. BACKGROUND: The Public Works Director reports that said work has been inspected and complies with the approved plans, special provisions and standard specifications and recommends its acceptance as complete as of October 5, 2018. CONSEQUENCE OF NEGATIVE ACTION: The contractor will not be paid and acceptance notification will not be recorded. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kevin Emigh, 925-313-2233 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 4 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:January 15, 2019 Contra Costa County Subject:Notice of Completion of Construction Contract for the Pedestrian Crossing Enhancements – Central and East County Project AGENDA ATTACHMENTS Resolution No. 2019/6 MINUTES ATTACHMENTS Signed: Resolution No. 2019/06 Recorded at the request of:Clerk of the Board Return To:Public Works Department, Design/Construction Division THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 01/15/2019 by the following vote: AYE:John Gioia, District I SupervisorCandace Andersen, District II SupervisorDiane Burgis, District III SupervisorKaren Mitchoff, District IV SupervisorFederal D. Glover, District V Supervisor NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2019/6 In the Matter of Accepting and Giving Notice of Completion of Contract for the Pedestrian Crossing Enhancements – Central and East County Project, Bay Point, Discovery Bay, Knightsen, Walnut Creek areas. County Project No. 0662-6R4112 (District III, IV, and V) WHEREAS the Board of Supervisors RESOLVES that on May 8, 2018, the County contracted with Tennyson Electric, Inc.. for the work generally consisting of installing hard wired and solar powered Flashing Beacon Systems at 10 locations around the County as well as constructing ADA compliant curb ramps and an HMA path in the Bay Point, Discovery Bay, Knightsen, and Walnut Creek areas, with Fidelity and Deposit Company of Maryland as surety, for work performed on the grounds of the County; and The Public Works Director reports that said work has been inspected and complies with the approved plans, special provisions and standard specifications and recommends its acceptance as complete as of October 5, 2018. NOW THEREFORE, BE IT RESOLVED said work is ACCEPTED as complete on said date, and the Clerk shall file with the County Recorder a copy of this resolution and Notice as a Notice of Completion for said contract. Contact: Kevin Emigh, 925-313-2233 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: RECOMMENDATION(S): APPROVE the Countywide Guardrail Upgrades Project (Project) and AUTHORIZE the Public Works Director, or designee, to advertise the Project, Brentwood and Byron areas. [County Project No. 0662-6R4055/Federal Project No. HSIPL 5928 (145), DCD-CP# 17-07] (Districts I, III) DETERMINE the Project is a California Environmental Quality Act (CEQA), Class 1(c) Categorical Exemption, pursuant to Article 19, Section 15301 of the CEQA Guidelines, and DIRECT the Director of Department of Conservation and Development to file a Notice of Exemption with the County Clerk, and AUTHORIZE the Public Works Director, or designee, to arrange for payment of a $25 fee to the Department of Conservation and Development for processing, and a $50 fee to the County Clerk for filing the Notice of Exemption. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Claudia Gemberling, 925.313.2192 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Ave' Brown C. 5 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:January 15, 2019 Contra Costa County Subject:APPROVE the Countywide Guardrail Upgrades Project, and take related actions under CEQA. FISCAL IMPACT: Estimated Project cost: $2,093,519. 61.8% Highway Safety Improvement Program Funds, 34.7% East County Regional Area of Benefit Funds, 3.5% Local Road Funds. BACKGROUND: The purpose of this Project is to upgrade approximately 167 guardrails with end treatments to reduce collision severity and also meet current Caltrans standards. Project construction is expected to occur in spring of 2019 and take approximately 65 working days to complete for all segments. The end treatments consist of a Flared Energy Absorbing Terminal (FLEAT) or a Sequential Kinking Terminal (SKT) type system on either end of each guardrail as needed. Marsh Creek Road will also require full replacement of each guardrail system; it is anticipated the guardrail posts will be replaced in the exact same location. These upgrades will include limited soil disturbance for when damaged or deteriorated guardrail posts need to be replaced and when ground termination may be necessary; maximum postholes depths will not exceed 6 feet below ground surface. This project will only include guardrails that have not been upgraded from previous repair work that would have replaced the guardrails to current standards as well as for those guardrails that occur within upcoming capital improvement road projects. CONSEQUENCE OF NEGATIVE ACTION: Delay in approving the project may result in a delay of design, construction, and may jeopardize funding. ATTACHMENTS CEQA RECOMMENDATION(S): APPROVE the San Pablo Dam Road Traffic Safety Improvements Project (Project) and AUTHORIZE the Public Works Director, or designee, to advertise the Project, Orinda and Richmond areas. [County Project No. 0662-6R4151/Federal Project No. HSIPL 5928 (142), DCD-CP# 17-08] (District I). DETERMINE the Project is a California Environmental Quality Act (CEQA), Class 1(c) Categorical Exemption, pursuant to Article 19, Section 15301 of the CEQA Guidelines, and DIRECT the Director of Department of Conservation and Development to file a Notice of Exemption with the County Clerk, and AUTHORIZE the Public Works Director, or designee, to arrange for payment of a $25 fee to the Department of Conservation and Development for processing, and a $50 fee to the County Clerk for filing the Notice of Exemption. FISCAL IMPACT: Estimated Project cost: $920,800. 82.6% Highway Safety Improvement Program Funds, 17.4% Local Road Funds. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Claudia Gemberling (925) 313-2192 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Ave' Brown C. 6 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:January 15, 2019 Contra Costa County Subject:APPROVE the San Pablo Dam Road Traffic Safety Improvements Project and take related actions under CEQA. BACKGROUND: The purpose of this Project is to provide systemic safety improvements to deter speeding along this stretch of the roadway and as such improve driver safety. The improvements include installation of rumble strips and delineators along the center of the road, reconstruction of the median, upgrades and replacement of signage for improved visibility, installation of speed advisory signs, and a surface overlay to preserve the integrity of the roadway. Project construction is expected to occur in spring 2020 and take approximately 30 working days to complete. CONSEQUENCE OF NEGATIVE ACTION: Delay in approving the project may result in a delay of design, construction, and may jeopardize funding. ATTACHMENTS CEQA RECOMMENDATION(S): ADOPT Resolution No. 2019/4 approving the Stormwater Management Facilities Operation and Maintenance Agreement for land use permit LP12-02110, for a project being developed by San Ramon Valley United Methodist Church, as recommended by the Public Works Director, Alamo area. (District II) FISCAL IMPACT: No fiscal impact BACKGROUND: The Stormwater Management Facilities Operation and Maintenance Agreement is required by Condition of Approval No. 65. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Randolf Sanders (925) 313-2111 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Jocelyn LaRocque- Engineering Services, Randolf Sanders- Engineering Services, Cece Sellgren - Watershed Program, San Ramon Valley United Methodist Church, Renee Hutchins - Records C. 7 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:January 15, 2019 Contra Costa County Subject:Approve the Stormwater Management Facilities Operation and Maintenance Agreement for land use permit LP12-02110, Alamo area. CONSEQUENCE OF NEGATIVE ACTION: The agreement will not be recorded and the Contra Costa County may not be in full compliance with its National Pollutant discharge Elimination System (NPDES) permit and Stormwater Management Discharge Control Ordinance. AGENDA ATTACHMENTS Resolution No. 2019/4 Stormwater Management Facilities Operation & Maintenance Agreement, and Right of Entry MINUTES ATTACHMENTS Signed: Resolution No. 2019/04 Recorded at the request of:Clerk of the Board Return To:Public Works - Simone Saleh THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 01/15/2019 by the following vote: AYE:John Gioia, District I SupervisorCandace Andersen, District II SupervisorDiane Burgis, District III SupervisorKaren Mitchoff, District IV SupervisorFederal D. Glover, District V Supervisor NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2019/4 IN THE MATTER OF approving the Stormwater Management Facilities Operation and Maintenance Agreement for land use permit LP12-02110 (APN 197-090-003), Alamo area. (District II) WHEREAS the Public Works Director has recommended that he be authorized to execute the Stormwater Management Facilities Operation and Agreement with San Ramon Valley United Methodist Church, as required by the Conditions of Approval for land use permit LP12-02110. This agreement would ensure the operation and maintenance of the stormwater facilities in accordance with the approved Stormwater Control Plan and approved Operation and Maintenance Plan for land use permit LP12-02110, which is located at 902 Danville Boulevard in the Alamo area. NOW, THEREFORE, BE IT RESOLVED that the recommendation of the Public Works Director is APPROVED. Contact: Randolf Sanders (925) 313-2111 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Jocelyn LaRocque- Engineering Services, Randolf Sanders- Engineering Services, Cece Sellgren - Watershed Program, San Ramon Valley United Methodist Church, Renee Hutchins - Records RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Airports, or designee, to host the 11th Annual Tenant Appreciation Barbeque (tentatively scheduled for Thursday, May 2, 2019), in an amount of approximately $17,000 and held at the Buchanan Field Airport to thank customers for choosing Contra Costa County Airports - Buchanan Field and Byron Airports to store their aircraft and/or operate businesses, Pacheco (District IV) and Byron area (District III). Pursuant to Administrative Bulletin No. 114 (County and Non-County Sponsored Events and Activities): APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Beth Lee, (925) 681-4200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 8 To:Board of Supervisors From:Keith Freitas, Airports Director Date:January 15, 2019 Contra Costa County Subject:APPROVE and AUTHORIZE the Director of Airports, or designee, to host a County sponsored event at the Buchanan Field Airport. RECOMMENDATION(S): (CONT'D) APPROVE the Public Works - Airport Division to host the 11th Annual Tenant Appreciation Barbeque, which will require Airport Division staff time and County resources in an amount exceeding $2,500; and, APPROVE and AUTHORIZE the expenditure of Airport Enterprise Funds, in an estimated amount of approximately $17,000, including but not limited to costs for food, staff time, County equipment, rental equipment (tables, chairs, etc.), supplies (utensils, cups, napkins, storage containers, etc.), and other reasonable expenses related to hosting the 2019 – 11 th Annual Tenant Appreciation Barbeque (including but not limited to providing Byron Airport coverage and replacement of barbeques, smokers, fans, tents, etc.) FISCAL IMPACT: There is no impact on the County General Fund. The total cost of approximately $17,000 will be fully funded by the Airport Enterprise Fund. This estimated cost includes staff time ($9,600), food/drink ($4,000), and equipment/supplies/Byron coverage ($3,400). BACKGROUND: The 11 th Annual Tenant Appreciation BBQ is tentatively scheduled for Thursday, May 2, 2019 and will be held at the Buchanan Field Airport. The average annual attendance is typically five hundred (500) tenants and the approximate annual dollar amount expended on this event is $17,000. This event was developed to recognize the airport tenants/stakeholders “our customers” and would include providing food and beverages. The goal of this event is intended to assist in marketing both the Buchanan Field and Byron Airports by highlighting the services we provide to both current and potential customers, which are the livelihood of the Airport Enterprise Fund. This is part of a marketing program to attract and retain tenants that benefit both the Airport systems (operating as a business) and the County (FY 2015-16, the Buchanan Field and Byron Airports generated $2.77 million in possessory interest tax to go back to the County General Fund). Pursuant to Administrative Bulletin 114 the County Administrator's Office has reviewed and approved the Airport’s request to host the 11th Annual Tenant Appreciation Barbeque and recommends approval of this action by the Board of Supervisors. CONSEQUENCE OF NEGATIVE ACTION: A negative action will cause a loss of marketing and promotion opportunity for the Airport and may impact funding. RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a month-to-month hangar rental agreement with Jamil Alkhoury for a Shade hangar at Buchanan Field Airport effective January 1, 2019 in the monthly amount of $140.00, Pacheco area (District IV). FISCAL IMPACT: The Airport Enterprise Fund will realize $1,680.00 annually. BACKGROUND: On September 1, 1970, Buchanan Airport Hangar Company entered into a 30-year lease with Contra Costa County for the construction of seventy-five (75) hangars and eighteen (18) aircraft shelters/shade hangars at Buchanan Field Airport. In 1977 Buchanan Airport Hangar Company amended their lease to allow for the construction of another 30-year lease with Contra Costa County for the construction of seventeen (17) additional hangars. Buchanan Airport Hangar Company was APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Beth Lee, (925) 681-4200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 9 To:Board of Supervisors From:Keith Freitas, Airports Director Date:January 15, 2019 Contra Costa County Subject:APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a hangar rental agreement with Buchanan Field Airport Hangar tenant BACKGROUND: (CONT'D) responsible for the maintenance and property management of the property during the lease period. On September 1, 2000, the ninety-three (93) t- and shade hangars at Buchanan Field reverted to the County ownership pursuant to the terms of the above lease. On November 14, 2006, the Contra Costa County Board of Supervisors approved the form of the T-Hangar and Shade Hangar Rental Agreement for use with renting the County's t-hangars, shade hangars, medium hangars, and executive hangars at Buchanan Field Airport. On February 16, 2007, the additional seventeen (17) hangars at Buchanan Field reverted back to the County pursuant to the above referenced lease. This row included six (6) large hangars which were not covered by the approved T-Hangar and Shade Hangar Rental Agreement. On February 23, 2007, Contra Costa County Board of Supervisors approved the new Large Hangar Rental Agreement for use with the large East Ramp Hangars. On January 16, 2009, Contra Costa County Board of Supervisors approved an amendment to the T-Hangar and Shade Hangar Rental Agreement and the Large Hangar Rental Agreement (combined "Hangar Rental Agreements") which removed the Aircraft Physical Damage Insurance requirement. The Hangar Rental Agreements are the current forms in use for rental of all the County hangars at Buchanan Field Airport. CONSEQUENCE OF NEGATIVE ACTION: A negative action will cause a loss of revenue to the Airport Enterprise Fund. ATTACHMENTS Hangar Rental Agreement - Jamil Alkhoury RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a month-to-month hangar rental agreement with Blake Hammerquist for a Shade hangar at Buchanan Field Airport effective January 1, 2019 in the monthly amount of $140.00, Pacheco area (District IV). FISCAL IMPACT: The Airport Enterprise Fund will realize $1,680.00 annually. BACKGROUND: On September 1, 1970, Buchanan Airport Hangar Company entered into a 30-year lease with Contra Costa County for the construction of seventy-five (75) hangars and eighteen (18) aircraft shelters/shade hangars at Buchanan Field Airport. In 1977 Buchanan Airport Hangar Company amended their lease to allow for the construction of another 30-year lease with Contra Costa County for the construction of seventeen (17) additional hangars. Buchanan Airport Hangar Company was APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Beth Lee, (925) 681-4200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 10 To:Board of Supervisors From:Keith Freitas, Airports Director Date:January 15, 2019 Contra Costa County Subject:APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a hangar rental agreement with Buchanan Field Airport Hangar tenant BACKGROUND: (CONT'D) responsible for the maintenance and property management of the property during the lease period. On September 1, 2000, the ninety-three (93) t- and shade hangars at Buchanan Field reverted to the County ownership pursuant to the terms of the above lease. On November 14, 2006, the Contra Costa County Board of Supervisors approved the form of the T-Hangar and Shade Hangar Rental Agreement for use with renting the County's t-hangars, shade hangars, medium hangars, and executive hangars at Buchanan Field Airport. On February 16, 2007, the additional seventeen (17) hangars at Buchanan Field reverted back to the County pursuant to the above referenced lease. This row included six (6) large hangars which were not covered by the approved T-Hangar and Shade Hangar Rental Agreement. On February 23, 2007, Contra Costa County Board of Supervisors approved the new Large Hangar Rental Agreement for use with the large East Ramp Hangars. On January 16, 2009, Contra Costa County Board of Supervisors approved an amendment to the T-Hangar and Shade Hangar Rental Agreement and the Large Hangar Rental Agreement (combined "Hangar Rental Agreements") which removed the Aircraft Physical Damage Insurance requirement. The Hangar Rental Agreements are the current forms in use for rental of all the County hangars at Buchanan Field Airport. CONSEQUENCE OF NEGATIVE ACTION: A negative action will cause a loss of revenue to the Airport Enterprise Fund. ATTACHMENTS Hangar Rental Agreement - Blake Hammerquist RECOMMENDATION(S): APPROVE and AUTHORIZE the Chief Engineer, Contra Costa County Flood Control and Water Conservation District (FC District), or designee, to apply for grant assistance in the form of the California Department of Fish and Wildlife (CDFW) Proposition 1/68 Grant Program, in the amount of $1.5 million, for partial implementation of the North and South Reaches of the Lower Walnut Creek Restoration Project, Martinez area. FISCAL IMPACT: Grant amount requested will be $1.5 million of State Proposition 1/68 funds. Remaining project costs will be funded by FC District Zone 3B funds (Fund 252000) and local, state, and federal grant funds. There is no County match requirement. BACKGROUND: Following the 2014 congressional “selective deauthorization” of the most downstream 4 miles of Walnut and Pacheco Creeks, the FC District has completed a community-based planning process that identified a preferred alternative for restoration work of Lower Walnut Creek. The project subsequently attracted grant funding from the CDFW and the U.S. Environmental Protection Agency that covered California Environmental Quality Act (CEQA), design, and regulatory APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Paul Detjens, (925) 313-2394 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Mike Carlson, Deputy Chief Engineer, Tim Jensen, Flood Control, Paul Detjens, Flood Control, Catherine Windham, Flood Control C. 11 To:Contra Costa County Flood Control District Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:January 15, 2019 Contra Costa County Subject:Lower Walnut Creek — California Department of Fish and Wildlife Proposition 1/68 Grant. Project No. 7520-6B8285 BACKGROUND: (CONT'D) permitting phases of work. Now the FC District is seeking grant funding for implementation of the restoration project. In 2016, an earlier phase of the project received $537,457 in CDFW Proposition 1 grant funding that partially paid for CEQA/design/permitting activities. The FC District has been encouraged to apply for implementation funding under this same grant program. FC District staff has confirmed that the Lower Walnut Creek Restoration Project meets the eligibility criteria for grant funding and the project delivers benefits that are aligned with the grant program’s priorities. Alignment with this grant program has been a fundamental objective of the project’s planning process. Because the CDFW Proposition 1/68 Grant Program is a good match for the Lower Walnut Creek Restoration Project funding, the FC District intends to request 1.5 million of implementation funding. CONSEQUENCE OF NEGATIVE ACTION: Without the Board of Supervisors’ approval, the FC District will not be able to apply for the CDFW Proposition 1/68 Grant described above. RECOMMENDATION(S): ACCEPT the Contra Costa County Flood Control and Water Conservation District (District) Drainage Area Fee Program Development Impact Fee Annual Report (Report) for fiscal year 2017/18, as recommended by the Chief Engineer, Flood Control and Water Conservation District, Countywide. FISCAL IMPACT: No fiscal impact. BACKGROUND: The purpose of the Report is to satisfy certain state law requirements that apply to impact fees paid in connection with the approval of a development project. California State legislation set certain legal and procedural parameters for the charging of development impact fees. This legislation was passed as AB1600 by the California Legislature and is now codified as California Government Code Sections (GC §) 66000 through 66025 (the “Mitigation Fee Act”). The Mitigation Fee Act imposes requirements on local agencies related to the accounting of fee revenues and expenditures. The District’s Drainage Area Fee Program consists of approximately 50 separate fee areas or boundaries throughout Contra Costa County, each with a separate list of eligible APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Michelle Cordis, (925) 313-2381 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Mike Carlson, Deputy Chief Engineer, Tim Jensen, Flood Control, Michelle Cordis, Flood Control, Catherine Windham, Flood Control C. 12 To:Contra Costa County Flood Control District Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:January 15, 2019 Contra Costa County Subject:Accept the Drainage Area Fee Program Development Impact Fee Annual Report, Countywide. BACKGROUND: (CONT'D) projects and a separate account to ensure that revenue collected from developments within a specific drainage area boundary will be spent specifically for projects identified within that drainage area. The attached Report provides accounting information for each of the Drainage Areas and is current as of the end of fiscal year 2017/18. CONSEQUENCE OF NEGATIVE ACTION: The Report would not be accepted. ATTACHMENTS Annual Report Contra Costa County Flood Control and Water Conservation District Drainage Area Fee Program Development Impact Fee Annual Report In Compliance with Mitigation Fee Act/Assembly Bill 1600 Fiscal Year 2017/18 Page 1 of 2 Contra Costa County Flood Control and Water Conservation District Drainage Area Fee Program Development Impact Fee Annual Report Legal Requirements for Development Impact Fees California Government Code Section 66006 provides that each local agency that imposes development impact fees must prepare an annual report that includes specific information about those fees. In addition, Assembly Bill 1600 imposes certain accounting and reporting requirements with respect to the fees collected. The fees, for accounting purposes, must be segregated from the general funds of the County and from other funds or accounts containing fees collected for other improvements. Interest on each development fee fund or account must be credited to that fund or account and used only for the purposes for which the fees were collected. For each separate development impact fee fund that the local agency maintains, California Government Code Section 66006(b)(1) requires the local agency to make available to the public, within 180 days after the end of each fiscal year, the following information for that fiscal year: A. A brief description of the type of fee in the account or fund. B. The amount of the fee. C. The beginning and ending balance of the account or fund. D. The amount of the fees collected and interest earned. E. An identification of each public improvement on which fees were expended and the amount of expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees. F. An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement. G. A description of each inter-fund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and in the case of an inter-fund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan. H. The amount of refunds made due to sufficient funds being collected to complete financing on incomplete public improvements and the amount of reallocation of funds made due to administrative costs of refunding unexpended revenues exceeding the amount to be refunded. Page 2 of 2 Drainage Area A Drainage Area is a geographic area of Contra Costa County in which the County imposes a Drainage Area Fee — a type of development impact fee — on new development to fund new development’s share of the improvements required to satisfy drainage demands within that geographic area. (See Gov. Code, §§ 66484, 66484.7.) The County currently has 50 Drainage Areas (the number may vary from year to year) for which fees are collected. Report Format Attachment A to this report contains the “Fee Schedule” that identifies the drainage mitigation fees imposed on new development within each Drainage Area during the calendar year. Attachment B to this report is a financial report that provides accounting information, as required by Government Code section 66006(b)(1). Attachment B includes two primary tables:  Table 1 is a “Fund Balance” Table that identifies the beginning and ending fund balance, amount of fees collected, total revenue, and total expenses for each Drainage Area.  Table 2 is a “Project Expenditures” Table that identifies each project and the project’s expenditures on which fees were expended within each Drainage Area during the fiscal year. Attachment C to this report is a “Revolving Fund Balance” Table showing the different projects funded by a specific loan during the fiscal year. Attachment D to this report is a map of the Drainage Areas covered by this report. The current project list for each Drainage Area is included in the most recent development program report for the Drainage Area, a copy of which may be obtained from the Contra Costa County Flood Control and Water Conservation District. Fiscal Year 2016-2017 Contra Costa County Flood Control and Water Conservation District Fund Balance Attachment B - Table 1 FY 17/18 FY 17/18 FY 17/18 FY 17/18 FY 17/18 FY 17/18 FY 17/18 FY 17/18 FY 17/18 Acct Beginning Developer Interest Prop Tax Loan/Other Total Total Ending Process Date: 12/07/18 ID Fund Balance Fees Income Revenue Revenue Revenue Expenses Fund Balance DRAINAGE FEE AREAS Fund ORG 9200 SERV AREA D-2 W C 260200 7602 341,614 14,751 3,751 0 0 18,502 (1,328)358,788 DA 9 111000 0120 261,195 2,891 2,251 0 0 5,142 (1,323)265,014 DA 10 255400 7554 3,997,231 0 44,893 381,431 17,734 444,058 (7,018)4,434,271 DA 13 255200 7552 3,998,070 13,698 44,893 342,232 2,292 403,116 (20,868)4,380,318 DA 15A 255900 7559 143,533 1,078 0 0 0 1,078 (1,574)143,037 DA 16 258300 7583 1,276,049 8,703 11,254 83,036 556 103,549 (4,403)1,375,195 DA 19A 254000 7540 31,008 96,312 0 0 0 96,312 (1,449)125,871 DA 22 258800 7588 193,971 32 0 0 0 32 (1,275)192,728 DA 290 255000 7550 21,208 0 0 2,039 14 2,053 (16)23,245 DA 29C 255500 7555 278,825 889 2,245 0 0 3,134 (5,121)276,838 DA 29D 255600 7556 315,556 1,452 2,245 0 0 3,696 (6,019)313,233 DA 29E 254800 7548 31,191 0 0 0 0 0 (8,372)22,818 DA 29G 256800 7568 54,253 0 0 0 0 0 (8,622)45,631 DA 29H 256900 7569 141,527 310,485 0 0 0 310,485 (16,763)435,249 DA 29J 257000 7570 851 0 0 0 0 0 0 851 DA 300 255100 7551 69,242 0 0 4,749 31 4,781 (38)73,985 DA 30A 255700 7557 337,223 9,908 0 0 0 9,908 (14,430)332,701 DA 30B 254600 7546 432,357 8,201 2,993 0 0 11,194 (8,848)434,702 DA 30C 255800 7558 2,076,348 4,864 14,964 0 0 19,828 (6,401)2,089,774 DA 33A 253500 7535 203,316 0 1,496 0 5,000 6,496 (3,348)206,465 DA 33B 254100 7541 5,721 0 0 0 0 0 (2,073)3,648 DA 33C 256100 7561 474 0 0 0 0 0 0 474 DA 37A 253400 7534 9,063 0 0 0 0 0 (1,275)7,788 DA 40A 256500 7565 361,001 122 0 0 0 122 (1,275)359,847 DA 44B 254700 7547 345,905 10,638 2,245 0 0 12,883 (6,254)352,534 DA 46 257800 7578 1,207,882 77,634 15,006 0 0 92,640 (18,840)1,281,682 DA 47 259700 7597 147,600 8,755 1,501 0 0 10,256 (2,716)155,140 DA 48B 257400 7574 791,038 538 5,986 0 0 6,524 (6,709)790,852 DA 48C 257200 7572 623,962 185 5,238 0 0 5,422 (3,047)626,338 DA 48D 257300 7573 3,954 1,030 0 0 0 1,030 0 4,984 DA 52A 255300 7553 457,367 2,855 4,489 0 0 7,344 (2,709)462,002 DA 52B 254900 7549 31,826 0 0 0 0 0 (1,973)29,853 DA 52C 257100 7571 1,123,968 904,616 7,482 0 0 912,098 (428,053)1,608,012 DA 52D 258400 7584 17,671 0 0 0 0 0 (2,870)14,801 DA 55 257900 7579 2,136,041 0 12,214 0 45,240 57,454 (403,294)1,790,201 DA 56 256600 7566 8,532,744 368 89,787 0 0 90,155 (364,994)8,257,905 DA 57 253800 7538 7,113 559 0 0 69,998 70,557 (7,546)70,124 DA 62 254300 7543 108,826 35,774 0 0 0 35,774 (4,863)139,737 DA 67 253900 7539 167,912 3,577 0 0 0 3,577 (2,296)169,192 DA 72 254400 7544 26,033 2,072 0 0 0 2,072 (1,375)26,730 DA 73 256700 7567 219,696 1,021 1,496 0 0 2,518 (4,758)217,456 DA 76 254200 7542 280,794 25,568 2,245 0 0 27,813 (4,089)304,519 DA 78 254500 7545 12,400 2,902 0 0 0 2,902 (1,275)14,026 DA 87 258500 7585 35,356 2,867 0 0 0 2,867 (2,754)35,468 DA 88 258600 7586 21,376 912 0 0 0 912 (2,970)19,318 DA 89 258700 7587 18,241 81,762 0 0 0 81,762 (2,571)97,432 DA 101A 258100 7581 897,974 0 8,253 0 0 8,253 (1,467)904,760 DA 109 259500 7595 4,432 1,831 0 0 0 1,831 (1,275)4,987 DA 128 253700 7537 119,825 20,253 0 0 0 20,253 (23,601)116,477 DA 130 256200 7562 1,932,797 812,605 7,482 0 0 820,088 (395,951)2,356,934 Drainage Area Totals 33,853,558 2,480,906 294,408 813,487 140,866 3,720,468 (1,820,090)35,753,936 Note 1: Figures based on 100% Finance Reports dated 8/31/18. G:\FC_Accounting\Development Impact Fee Report\FY17-18 Report\Att B1-DA Fund Balance Table 1 Page 1 Fiscal Year 2017-18 Contra Costa Counrt Flood Control and Water Conservation District Project Expenditures Table Attachment B - Table 2 FY 17/178 Acct Project Expenditures Project Expenditures Project Expenditures Construcion Process Date: 12/07/18 ID from DA Fees ($)All Sources ($)from DA Fees (%)Completion Date DRAINAGE FEE AREAS ORG Project Description Activity DA 52C 7571 DA 52C BASINS MODIFICATION FOR MOSQUITO ABATEMENT. BASINS EAST OF BRENTWOOD W08178 404,387.99$ 404,387.99$ 100%2018 DA 130 7562 DA 130 MARSH CREEK WIDENING PHASE 2 DAINTY TO SAND CREEK W08490 55,600.64$ 59,697.25$ 100%2020 DA 130 7562 FCZ 1 MARSH CREEK CHANNEL GRANT PROJECT COORDINATION W/AMERICAN RIVERS W08176 254,558.78$ 13,494.23$ 100%2020 Drainage Area Totals 714,547.41$ 464,085.24$ Note 1: Figures based on 100% Finance Reports dated 8/31/18. G:\FC_Accounting\Development Impact Fee Report\FY17-18 Report\Att B2-DA Expenditures Table 2 Page 1 Fiscal Year 2017-2018 Contra Costa County Flood Control and Water Conservation District Revolving Fund Balance Attachment C Flood Control Revolving Fund (2506) June 30, 2018 PROJECT END BAL END BAL LOAN FUNDED LOANS DEPOSITS DRAINAGE AREA #BY LOAN 6/30/2018 6/30/2018 DA 22 7588 D 31.B Finance Various Capital Projects 80,000.00 DA 30A 7557 L 31.3 Finance to Complete Acquisition of Detention Basin 1 80,000.00 FCZ 3B 7520 D 35.B Finance Construction of Regional Storm Drain - Hwy 4 Widening 130,000.00 DA 29H 7569 L 35.2 Finance Construction of Regional Storm Drain - Hwy 4 Widening 130,000.00 FCD 7505 D 39.B Finance Construction of Storm Drain Outfall - Hwy 4 200,000.00 DA 29H 7569 L 39.1 Finance Construction of Storm Drain Outfall - Hwy 4 200,000.00 FCZ 3B 7520 D 41.C Finance Construction of Storm Drain Outfall - Hwy 4 140,000.00 DA 29H 7569 L 41.1 Finance Construction of Storm Drain Outfall - Hwy 4 140,000.00 FCZ 1 7521 D 42.D Finance Various Capital Projects 70,000.00 FCZ 3B 7520 D 42.E Finance Various Capital Projects 29,000.00 DA 30A 7557 L 42.1 Finance Acquisition of Upper Basin 99,000.00 DA 16 7583 D 46.A Finance Various Capital Projects 50,000.00 DA 29C 7555 D 46.B Finance Various Capital Projects 77,000.00 FCD 7505 D 46.G Finance Various Capital Projects 41,000.00 DA 30A 7557 L 46.1 Refinance Prior Revolving Fund Loan 168,000.00 DA 56 7566 D 48.A Refinance Prior Revolving Fund Loan 100,000.00 DA 30A 7557 L 48.1 Refinance Prior Revolving Fund Loan 100,000.00 FCD 7505 D 49.A Finance Completion of Basin Modifications at Laurel Rd Basin 350,000.00 DA 30A 7557 L 49.1 Finance Completion of Basin Modifications at Laurel Rd Basin 350,000.00 FCD 7505 D 53.A Finance Laurel Basin Modifications 25,000.00 DA 16 7583 D 53.C Finance Laurel Basin Modifications 35,000.00 DA 30A 7557 L 53.5 Finance Laurel Basin Modifications 60,000.00 FCD 7505 D 55.C Finance Various Capital Projects 41,000.00 DA 30A 7557 L 55.2 Finance Prior Revolving Fund Loan 14,000.00 DA 57 7538 L 55.6 Finance Completion of Pacheco Creek Detention Basin 27,000.00 FCD 7505 D 57.A Refinance Prior Revolving Fund Loan 120,000.00 DA 30A 7557 L 57.1 Refinance Prior Revolving Fund Loan 120,000.00 FCD 7505 D 61.A Refinance Prior Revolving Fund Loan 266,000.00 DA 48D 7573 L 61.1 Refinance Prior Revolving Fund Loan 266,000.00 FCD 7505 D 63.A Finance Various Capital Projects 62,000.00 DA 29H 7569 L 63.2 Finance Various Capital Projects 20,000.00 DA 30A 7557 L 63.3 Finance Various Capital Projects 25,000.00 DA 57 7538 L 63.4 Finance Various Capital Projects 17,000.00 FCZ 3B 7520 D 65.A Refinance Various Capital Projects 279,400.00 DA 30 7530 L 65.2 Refinance Various Capital Projects 86,400.00 Reporting Period G:\FC_Accounting\Development Impact Fee Report\FY17-18 Report\Att C-Revolving Fund Balance Table Page 1 of 3 Fiscal Year 2017-2018 Contra Costa County Flood Control and Water Conservation District Revolving Fund Balance Attachment C Flood Control Revolving Fund (2506) June 30, 2018 PROJECT END BAL END BAL LOAN FUNDED LOANS DEPOSITS DRAINAGE AREA #BY LOAN 6/30/2018 6/30/2018 Reporting Period FCZ 9 7532 L 65.3 Refinance Various Capital Projects 140,000.00 DA 33C 7561 L 65.6 Refinance Various Capital Projects 3,000.00 DA 29H 7569 L 65.9 Refinance Various Capital Projects 50,000.00 DA 55 7579 D 65.D Refinance Various Capital Projects 100,000.00 DA 127 7563 L 65.7 Refinance Various Capital Projects 100,000.00 DA 56 7566 D 66.A Refinance Various Projects & Maintenance 239,000.00 DA 29D 7556 L 66.1 Refinance Various Projects & Maintenance 239,000.00 FCZ 3B 7520 D 67.A Finance Expansion of Rossmoor Detention Basin 200,000.00 DA 67 7539 L 67.1 Finance Expansion of Rossmoor Detention Basin 200,000.00 FCZ 3B 7520 D 68.A Finance Repair Project 80,000.00 DA 29G 7568 L 68.1 Finance Repair Project 80,000.00 FCZ 3B 7520 D 69.A Finance Construction Activities 700,000.00 DA 67 7539 L 69.1 Finance Construction Activities 700,000.00 FCD 7505 D 70.A Finance Maintenance Activities 55,000.00 FCZ9 7532 L 70.1 Finance Maintenance Activities 55,000.00 FCZ 3B 7520 D 71.A Finance Maintenance Activities 850,000.00 DA 29G 7568 L 71.1 Finance Maintenance Activities 850,000.00 DA 56 7566 D 72.A Finance Construction Activities 350,000.00 DA 29G 7568 L 72.1 Finance Construction Activities 350,000.00 FCD 7505 D 72.Y Finance Construction Activities 425,000.00 FCZ9 7532 L 72.3 Finance Construction Activities 425,000.00 FCD 7505 D 73.A Finance Administration and Maintenance 8,500.00 DA 127 7563 L 73.1 Finance Administration and Maintenance 8,500.00 FCD 7505 D 75.A Finance Construction of Flood Walls 820,000.00 FCZ9 7532 L 75.1 Finance Construction of Flood Walls 820,000.00 FCD 7505 D 76.A Finance Ongoing Right of Way Work, Planning and Annual Maintenance 100,000.00 FCZ9 7532 L 76.1 Finance Ongoing Right of Way Work, Planning and Annual Maintenance 100,000.00 FCD 7505 D 77.A Finance Ongoing Right of Way Work, Planning and Annual Maintenance 200,000.00 FCZ9 7532 L 77.1 Finance Ongoing Right of Way Work, Planning and Annual Maintenance 200,000.00 FCD 7505 D 77.B Finance Ongoing Annual Maintenance 100,000.00 DA 127 7563 L 77.2 Finance Ongoing Annual Maintenance 100,000.00 FCD 7505 D 78.A Finance Ongoing Right of Way Work, Planning and Annual Maintenance 200,000.00 FCZ9 7532 L 78.1 Finance Ongoing Right of Way Work, Planning and Annual Maintenance 200,000.00 G:\FC_Accounting\Development Impact Fee Report\FY17-18 Report\Att C-Revolving Fund Balance Table Page 2 of 3 Fiscal Year 2017-2018 Contra Costa County Flood Control and Water Conservation District Revolving Fund Balance Attachment C Flood Control Revolving Fund (2506) June 30, 2018 PROJECT END BAL END BAL LOAN FUNDED LOANS DEPOSITS DRAINAGE AREA #BY LOAN 6/30/2018 6/30/2018 Reporting Period Total Revolv Fund Loans 6,522,900.00 6,522,900.00 Account Status as of 06/30/18. D = Funds Deposited in the Revolving Fund L = Funds Loaned out by the Revolving Fund G:\FC_Accounting\Development Impact Fee Report\FY17-18 Report\Att C-Revolving Fund Balance Table Page 3 of 3 121°32'30"W 121°32'30"W 121°35'0"W 121°35'0"W 121°37'30"W 121°37'30"W 121°40'0"W 121°40'0"W 121°42'30"W 121°42'30"W 121°45'0"W 121°45'0"W 121°47'30"W 121°47'30"W 121°50'0"W 121°50'0"W 121°52'30"W 121°52'30"W 121°55'0"W 121°55'0"W 121°57'30"W 121°57'30"W 122°0'0"W 122°0'0"W 122°2'30"W 122°2'30"W 122°5'0"W 122°5'0"W 122°7'30"W 122°7'30"W 122°10'0"W 122°10'0"W 122°12'30"W 122°12'30"W 122°15'0"W 122°15'0"W 122°17'30"W 122°17'30"W 122°20'0"W 122°20'0"W 122°22'30"W 122°22'30"W 122°25'0"W 122°25'0"W 38°7'30"N 38°5'27"N 38°5'27"N 38°3'24"N 38°3'24"N 38°1'21"N 38°1'21"N 37°59'18"N 37°59'18"N 37°57'15"N 37°57'15"N 37°55'12"N 37°55'12"N 37°53'9"N 37°53'9"N 37°51'6"N 37°51'6"N 37°49'3"N 37°49'3"N 37°47'0"N 37°47'0"N 37°44'57"N 37°44'57"N 37°42'54"N 37°42'54"N 37°40'51"N 37°40'51"N Path: \\pw-data\grpdata\fldctl\GIS\Map of DAs and Zones\FC Zones and DA 2015-08-25.mxd By: M. Boucher Date: 8/25/2015 Sources: Esri, HE RE, DeLorme, Tom Tom, Intermap, increment P C orp., GEBCO, USGS, FAO , NPS, N RCAN, G eoBase, IGN , Kadaster N L, Ordnance Survey, E sri Japan, MET I, Esri China (Hong Kong), swisstopo, MapmyIndia, © O penS treetM ap contributors, and the G IS User Comm unity Disclaimer:This m ap was created by the Contra C osta County Public Works Departm ent with data from the Contra Costa County GIS Program. This m ap m ay be reproduced in its current state if the source is cited. Users of this map agree to read and accept the County of Contra Costa disclaimer of liability for geographic inform ation. http://ww w.ccmap.us/legal.asp/ Basins/Reservoirs 0 5 10 152.5 Miles 0 5 10 15 202.5 Kilometers 1 in = 1.58 miles1:100,0001 cm = 1 kmScale: Contra Costa County Flood Control & Water Conservation DistrictZones and Drainage Areas Formed Drainage Areas Drainage Areas Flood Control Zones Creeks City Limits Basins/Reservoirs District CCCo City Private DA 130 RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a month-to-month hangar rental agreement with Andrew Wells for a Shade hangar at Buchanan Field Airport effective December 20, 2018 in the monthly amount of $177.07, Pacheco area (District IV). FISCAL IMPACT: The Airport Enterprise Fund will realize $2,124.84 annually. BACKGROUND: On September 1, 1970, Buchanan Airport Hangar Company entered into a 30-year lease with Contra Costa County for the construction of seventy-five (75) hangars and eighteen (18) aircraft shelters/shade hangars at Buchanan Field Airport. In 1977 Buchanan Airport Hangar Company amended their lease to allow for the construction of another 30-year lease with Contra Costa County for the construction of seventeen (17) additional hangars. Buchanan Airport Hangar Company was APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Beth Lee, (925) 681-4200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 13 To:Board of Supervisors From:Keith Freitas, Airports Director Date:January 15, 2019 Contra Costa County Subject:APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a hangar rental agreement with Buchanan Field Airport Hangar tenant BACKGROUND: (CONT'D) responsible for the maintenance and property management of the property during the lease period. On September 1, 2000, the ninety-three (93) t- and shade hangars at Buchanan Field reverted to the County ownership pursuant to the terms of the above lease. On November 14, 2006, the Contra Costa County Board of Supervisors approved the form of the T-Hangar and Shade Hangar Rental Agreement for use with renting the County's t-hangars, shade hangars, medium hangars, and executive hangars at Buchanan Field Airport. On February 16, 2007, the additional seventeen (17) hangars at Buchanan Field reverted back to the County pursuant to the above referenced lease. This row included six (6) large hangars which were not covered by the approved T-Hangar and Shade Hangar Rental Agreement. On February 23, 2007, Contra Costa County Board of Supervisors approved the new Large Hangar Rental Agreement for use with the large East Ramp Hangars. On January 16, 2009, Contra Costa County Board of Supervisors approved an amendment to the T-Hangar and Shade Hangar Rental Agreement and the Large Hangar Rental Agreement (combined "Hangar Rental Agreements") which removed the Aircraft Physical Damage Insurance requirement. The Hangar Rental Agreements are the current forms in use for rental of all the County hangars at Buchanan Field Airport. CONSEQUENCE OF NEGATIVE ACTION: A negative action will cause a loss of revenue to the Airport Enterprise Fund. ATTACHMENTS Hangar Rental Agreement - Andrew Wells RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a month-to-month hangar rental agreement with Tracy Peters for a T-hangar at Buchanan Field Airport effective January 1, 2019 in the monthly amount of $370.00, Pacheco area (District IV). FISCAL IMPACT: The Airport Enterprise Fund will realize $4,440.00 annually. BACKGROUND: On September 1, 1970, Buchanan Airport Hangar Company entered into a 30-year lease with Contra Costa County for the construction of seventy-five (75) hangars and eighteen (18) aircraft shelters/shade hangars at Buchanan Field Airport. In 1977 Buchanan Airport Hangar Company amended their lease to allow for the construction of another 30-year lease with Contra Costa County for the construction of seventeen (17) additional hangars. Buchanan Airport Hangar Company was APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Beth Lee, (925) 681-4200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 14 To:Board of Supervisors From:Keith Freitas, Airports Director Date:January 15, 2019 Contra Costa County Subject:APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a hangar rental agreement with Buchanan Field Airport Hangar tenant BACKGROUND: (CONT'D) responsible for the maintenance and property management of the property during the lease period. On September 1, 2000, the ninety-three (93) t- and shade hangars at Buchanan Field reverted to the County ownership pursuant to the terms of the above lease. On November 14, 2006, the Contra Costa County Board of Supervisors approved the form of the T-Hangar and Shade Hangar Rental Agreement for use with renting the County's t-hangars, shade hangars, medium hangars, and executive hangars at Buchanan Field Airport. On February 16, 2007, the additional seventeen (17) hangars at Buchanan Field reverted back to the County pursuant to the above referenced lease. This row included six (6) large hangars which were not covered by the approved T-Hangar and Shade Hangar Rental Agreement. On February 23, 2007, Contra Costa County Board of Supervisors approved the new Large Hangar Rental Agreement for use with the large East Ramp Hangars. On January 16, 2009, Contra Costa County Board of Supervisors approved an amendment to the T-Hangar and Shade Hangar Rental Agreement and the Large Hangar Rental Agreement (combined "Hangar Rental Agreements") which removed the Aircraft Physical Damage Insurance requirement. The Hangar Rental Agreements are the current forms in use for rental of all the County hangars at Buchanan Field Airport. CONSEQUENCE OF NEGATIVE ACTION: A negative action will cause a loss of revenue to the Airport Enterprise Fund. ATTACHMENTS Hangar Rental Agreement RECOMMENDATION(S): APPROVE and ADOPT the Disadvantaged Business Enterprise (DBE) Program for County Airports, AUTHORIZE and DIRECT the Public Works Director, or designee, to sign and submit the DBE Program for County Airports document to the Federal Aviation Administration for acceptance, and RESCIND the existing Disadvantaged Business Enterprise Program approved by the Board of Supervisors on December 8, 2015, with regard to the Federal Aviation Administration FISCAL IMPACT: Costs associated with the DBE Program for County Airports will be funded 100% by Airport Enterprise Funds. Without a DBE Program for County Airports, the County will not be eligible for federal funding for airport projects. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Beth Lee, (925) 681-4200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 15 To:Board of Supervisors From:Keith Freitas, Airports Director Date:January 15, 2019 Contra Costa County Subject:APPROVE and ADOPT the Disadvantaged Business Enterprise (DBE) Program for County Airports BACKGROUND: The Federal Aviation Administration (FAA) and Federal Highway Administration (FHWA) are within the U.S. Department of Transportation (DOT). They are the source of billions of dollars in federal funding to local agencies for airport and highway improvements each year. To be eligible for funding, agencies must comply with Part 26 of Title 49 of the Code of Federal Regulations (CFR), “Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Program.” 49 CFR, Part 26 requires local agencies to implement a disadvantaged business enterprise (“DBE”) program. In general, the goal of a DBE program is to allow small businesses that are at least 51% controlled by one or more persons who are socially and economically disadvantaged the opportunity to compete for certain contracts. In 2005, the Ninth Circuit Court of Appeals issued a ruling that affected al state and local agency DBE programs in the nine wester states. (Western States Paving Co. v. State of Washington Dept. of Transportation, 407 F.3d 983 (9 th Cir. 2005).) The Court of Appeals ruled that agencies must have evidence that demonstrated a need for race-conscious measures, such as DBE goals, in their federally-funded contracts. Following this ruling, the FHWA instructed agencies to provide evidence in support of their race-conscious DBE programs, or begin gathering evidence and chance to race-neutral DBE programs in the interim. Operating under FHWA, the California Department of Transportation (Caltrans) conducted a state-wide availability and disparity study on behalf of the local agencies in its jurisdiction that receive FHWA funds. The FHWA approved this study in March 2009. The study demonstrated a need for race-conscious contract goals for African American, Women, Asian Pacific American and Native American-owned businesses (Underutilized Disadvantaged Business Enterprises (“UDBE”)). Based on the results of the study, Caltrans revised its DBE Program to implement race-conscious UDBE goals. Under the revised DBE Program, new race-conscious contract specifications were required to be incorporated in all federal-aid construction and consultant contracts. Caltrans required local agencies and receive FHWA funds through Caltrans (and FAA funds) to implement this revised DBE program. The Board of Supervisors approved the Caltrans DBE Implementation Agreement on May 19, 2009. In 2012, Caltrans again revised the DBE Program removing the requirement for race-conscious UDBE goals and the Federal Aviation Administration released its own format requirements for a DBE Program. In 2014, the Department of Transportation made significant changes to the overall DBE program requirements. The FAA and Caltrans have interpreted the change differently resulting in the need to create two separate program documents – one for FAA and another for Caltrans. In 2015, the Contra Costa County Administrator’s Office determined that the overall responsibility for the DOT DBE Program(s) should reside with the Public Works Department. In consideration of the changes at the DOT and Contra Costa County, the new DBE program for the County Airports refers to the County as the responsible party but assigns the responsibility for implementation to the Public Works Department. As a result of the great many changes, this DBE Program for County Airports has been created and is being submitted for approval and adoption. This DBE Program for County Airports will supersede the County DBE Program adopted by the Board of Supervisors on December 8, 2015, as applied to County Airports. The County DBE Program adopted by the Board of Supervisors on December 8, 2015, will continue to apply to County projects that receive FHWA funds, until it is superseded by a revised program adopted by the Board of Supervisors at a later date. Upon Board approval of the attached DBE Program for County Airports, the Public Works Department will submit the attached DBE Program for County Airports to the FAA for acceptance. The attached DBE Program for County Airports replaces the previous DBE Program by the Board of Supervisors on December 8, 2015, for federally funded airport construction and consulting projects. CONSEQUENCE OF NEGATIVE ACTION: If the Board does not take the recommended action, FAA will stop authorizing Federal funds earmarked for County Airport Projects ATTACHMENTS DBE Attachments RECOMMENDATION(S): RECEIVE this report concerning the final settlement of Kelly Dunham vs. Contra Costa County and AUTHORIZE payment from the Workers' Compensation Internal Service Fund in an amount not to exceed $100,000, less disability advances. FISCAL IMPACT: Workers' Compensation Internal Service Fund payment of $100,000, less permanent disability advances. BACKGROUND: Attorney Mark A. Cartier, defense counsel for the County, has advised the County Administrator that within authorization an agreement has been reached settling the workers' compensation claim of Kelly Dunham v. Contra Costa County. The Board's December 18, 2018 vote was: Supervisors Gioia, Andersen, Burgis and Mitchoff - Yes. Supervisor Glover - Absent. This action is taken so that the terms of the final settlement and the earlier December 18, 2018 closed session vote of this Board authorizing its negotiated settlement is known publicly. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharon Hymes-Offord (925) 335-1400 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 16 To:Board of Supervisors From:Sharon Offord Hymes, Risk Manager Date:January 15, 2019 Contra Costa County Subject:Final Settlement of Claim, Kelly Dunham vs. Contra Costa County CONSEQUENCE OF NEGATIVE ACTION: Case will not be settled. RECOMMENDATION(S): DENY claims filed by AAA NCNU Insurance Exchange, Brejon Bandy, Jamisi Calloway, Alberto Cruz, Enterprise Damage Recovery Unit, Dawnya Walker, and Wilber a subrogee USAA a subrogee of Kathlyn A. Trejo. DENY amended claim filed by Kristin Casas. DENY late claim filed by Tod and Alyse Hickman. FISCAL IMPACT: No fiscal impact. BACKGROUND: AAA NCNU Insurance Exchange: Property claim by insurer for damage to insured’s vehicle in the amount of $3,020.06 as a result of motor vehicle accident with County employee. Brejon Bandy: Property claim for lost property while in custody in the amount of $750. Jamisi Calloway: Personal injury claim for injury sustained from car accident in an amount exceeding $25,000 arising out of alleged dangerous condition of County property. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Scott Selby 925.335.1400 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 17 To:Board of Supervisors From:David Twa, County Administrator Date:January 15, 2019 Contra Costa County Subject:Claims BACKGROUND: (CONT'D) Alberto Cruz: Personal injury claim for alleged false imprisonment in an amount to be determined. Enterprise Damage Recovery Unit: Property claim for damage to vehicle by County employee in the amount of $855.23 Dawnya Walker: Personal injury claim for a trip and fall in an unknown amount alleging a dangerous condition of County property. Wilber a/s/o USAA a/s/o Kathlyn A. Trejo: Property claim by insurer for damage to insured’s vehicle in the amount of $3,840.25 as a result of motor vehicle accident with County employee. Kristin Casas: Amended property claim for damage to vehicle in the amount of $1,000 due to alleged negligence of County employee. Tod & Alyse Hickman: Request that Board of Supervisors accept a late claim alleging employment discrimination. RECOMMENDATION(S): ACCEPT Board members meeting reports for December 2018. FISCAL IMPACT: No fiscal impact. BACKGROUND: Government Code section 53232.3(d) requires that members of legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging ex cetera). The attached reports were submitted by the Board of Supervisors members in satisfaction of this requirement. District V has nothing to report. CONSEQUENCE OF NEGATIVE ACTION: The Board of Supervisors will not be in compliance with Government Code 53232.3(d). APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Joellen Bergamini 925.335.1906 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 18 To:Board of Supervisors From:David Twa, County Administrator Date:January 15, 2019 Contra Costa County Subject:ACCEPT Board members meeting reports for December 2018 ATTACHMENTS District II December 2018 Report District IV December 2018 Report District I December 2018 Report District III December 2018 Report Supervisor Candace Andersen – Monthly Meeting Report December 2018 Date Meeting Location 2 Alamo Tree Lighting Alamo 3 DVOC San Ramon 3 Family & Human/Hiring Outreach Martinez 3 SWAT Moraga 3 First Five Concord 4 Board of Supervisors Martinez 4 Danville Council Meeting Danville 5 Budget Coalition Workshop Concord 6 San Ramon Kiwanis San Ramon 6 San Ramon Council meeting San Ramon 7 CCCTA Concord 10 Internal Operations Martinez 10 Orinda USD Orinda 11 Board of Supervisors Martinez 11 Orinda City Council Orinda 12 CCCERA Concord 12 LAFCO San Ramon 12 Moraga Town Council Moraga 13 CCCSWA Walnut Creek 17 Alamo Liaison Danville 18 Board of Supervisors Martinez 20 CCCTA Concord EMPLOYEE TRAVEL DEMAND EMPLOYEE NUMBER:CLAIM MONTH: MM/YY (ONE DEMAND PER MONTH) EMPLOYEE NAME: DEPARTMENT: EMP LOCATION ADDRESS:EMP PHONE #: DATE MILES DATE AMOUNT PD TAX REIM TAX NO TAX TOTAL TOTAL TOTAL TOTAL TOTAL EXPENSE CODE 1: MILEAGE DISTRIBUTION ORG OPT MILES DATE ORG TASK OPT ACTIVITY AMOUNT 12-Dec Bridge Toll - Fastrak 1100 $6.00 14-Dec Bridge Toll - Fastrak 1104 $6.00 The undersigned under the penalty of perjury states: That this claim and the items as therein set out are true and correct; That no part thereof has been heretofore paid; and That the amount therein is justly due; and that the same is presented within one year after the last item thereof has accrued. EMPLOYEE'S SIGNATURE DATE SUPERVISOR'S SIGNATURE DATE DEPARTMENT HEAD OR DEPUTY DATE SEE INSTRUCTIONS BELOW 2300 1104 ACCTDESCRIPTION EXPENSE CODE 2: EXPENSE DISTRIBUTION 2300 12 $6.00 $6.00 Bridge Toll - Fastrak Bridge Toll - Fastrak 12-Dec 14-Dec 17 CONCORD-SAN FRANCISCO 218 Document Signing Board of Supervisors Meeting 17 14-Dec 58 58 CONCORD-MARTINEZ ABAG Ad Hoc Selection Committee 11-Dec 10-Dec Legislation Committee Board of Supervisors Meeting CONCORD-MARTINEZ CONCORD-SAN FRANCISCO Board of Supervisors Meeting 19-Dec 3-Dec 4-Dec 12-Dec CONCORD-MARTINEZ CONCORD-MARTINEZ CONCORD-MARTINEZ CONCORD-MARTINEZ 18-Dec FOR OFFICE USE ONLY FROM/TO PURPOSE ABAG Special Admin Committee 17 FOR AUDITOR'S USE ONLYEXPENSE REIMBURSEMENTTRAVEL DEMAND BY PRIVATE AUTO 37927 12/18 (925) 521-7100 MITCHOFF, KAREN BOS - MITCHOFF (Last Name, First Name) 2151 SALVIO ST., SUITE R, CONCORD ACTIVITY 218 ITEM OF EXPENSE Finance Committee 17 17 17 TASK M8154 Rev. 11/09 Supervisor John Gioia December – 2018 Monthly Meeting Statement Government Code section 53232.3(d) requires that members of legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging, etc.). Supervisor did not seek reimbursement from the County for any meetings that he attended in his capacity as a County Supervisor during the month of December, 2018. Date Meeting Name Location 4-Dec Meetng with Fire Chief Jeff Carman Concord 4-Dec Northern Waterfront Meeting Concord 4-Dec Meeting with Brentwood Councilmember Johnny Rodriguez Brentwood 4-Dec Meeting with Lt. Foley from the Sheriff's Department Brentwood 4-Dec Constituent Meeting Brentwood 4-Dec Mental Health Commission Meeting Martinez 6-Dec Non-Profit Round Table Meeting Brentwood 6-Dec Antioch Rotary Antioch 6-Dec Meeting with Assistant Chief Information Officer, Jennifer Hopkins Brentwood 6-Dec Diablo Community Services District Event Diablo 7-Dec Delta Counties Coalition Meeting Brentwood 7-Dec Family Justice Center Meeting Concord 7-Dec Meeting with Phillips 66 Refinery Martinez 7-Dec Phone Meeting with Airport Director, Keith Freitas Brentwood 10-Dec CCTA - Balfour Ribbon Cutting Ceremony Brentwood 10-Dec Legislation Committee Meeting Martinez 10-Dec Internal Operations Committee Meeting Martinez 10-Dec Meeting with County Staff Martinez 11-Dec Board of Supervisors Meeting Martinez 11-Dec Housing Authority Meeting Brentwood 12-Dec Contra Costa Health Plan/Joint Conference Committee Meeting Martinez 12-Dec Meeting with Concord City Councilmember Carlyn Obringer Martinez 12-Dec LAFCO Meeting Martinez 12-Dec Tri-Delta Transit Meeting Antioch 13-Dec Meeting with Harvest Time Brentwood 13-Dec Meeting with Ensuring Opportunity Campaign to End Poverty in Contra Costa County Brentwood 13-Dec Meeting with Brentwood City Manager, Gus Vina Brentwood 13-Dec Meetng with County Staff Brentwood 13-Dec East Contra Costa Regional Fee & Finance Authority Meeting Antioch 13-Dec State Route 4 Bypass Authority Meeting Antioch 13-Dec Transplan Meeting Antioch 14-Dec Delta Counties Coalition Meeting Brentwood Supervi s or Di ane Burgi s - December 2018 AB1234 Report ( Gover nment Code Sect i on 53232. 3( d) r equi r es t hat member s l egi s l at i ve bodi es r epor t on meet i ngs at t ended f or whi ch t her e has been expens e r ei mbur s ement ( mi l eage, meal s , l odgi ng, et c) . 14-Dec Contra Costa Health Plan/Joint Conference Committee Meeting Martinez 17-Dec 2019 Contra Costa Watershed Symposium Meeting Martinez 17-Dec Meeting with Antioch City Councilmember, Joy Motts Brentwood 18-Dec Board of Supervisors Meeting Martinez 18-Dec IFPTE Local 21 Holiday Event Pleasant Hill * Reimbursement may come from an agency other than Contra Costa County Purpose Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Community Outreach Community Outreach Business Meeting Community Outreach Business Meeting Business Meeting Business Meeting Business Meeting Community Outreach Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Supervi s or Di ane Burgi s - December 2018 AB1234 Report ( Gover nment Code Sect i on 53232. 3( d) r equi r es t hat member s l egi s l at i ve bodi es r epor t on meet i ngs at t ended f or whi ch t her e has been expens e r ei mbur s ement ( mi l eage, meal s , l odgi ng, et c) . Business Meeting Business Meeting Business Meeting Business Meeting Community Outreach * Reimbursement may come from an agency other than Contra Costa County APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Diana Oyler 925-313-2122 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 19 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:January 15, 2019 Contra Costa County Subject:Recognizing Linda Weder on the occasion of her retirement from Contra Costa County AGENDA ATTACHMENTS Resolution 2019/1 MINUTES ATTACHMENTS Signed Resolution No. 2019/1 In the matter of:Resolution No. 2019/1 RECOGNIZING the contributions of Linda Weder on the occasion of her Retirement from Contra Costa County                               WHEREAS, Linda Weder started as a temporary Clerk - Experienced Level with Contra Costa County in the Health Services Department in 1991; and WHEREAS, in 1991 Linda Weder began her career with Contra Costa County in a permanent position in the Probation Department as a Data Entry Operator II; and WHEREAS, Linda was hired in the Office of Revenue Collection as a permanent Account Clerk – Experienced Level in March, 1995; and WHEREAS, Linda was promoted to Account Clerk – Advanced Level on March 1, 1998; and WHEREAS, in April 2003 Linda received a Certificate of Appreciation for providing excellent support to staff in the Office of Revenue Collection; and WHEREAS, Linda was hired as an Account Clerk – Advanced Level in the Public Works Department on June 14, 2010; and WHEREAS, in October 2016 Linda was recognized for her excellent team work in her day to day duties in the Finance Division of the Public Works Department ; and WHEREAS, Linda has been a valuable resource to the Department and the Finance Division throughout her career; NOW, THEREFORE, BE IN RESOLVED that the Contra Costa County Board of Supervisors hereby recognize Linda Weder for 27 years of dedicated service to Contra Costa County and congratulate her on the occasion of her retirement. ___________________ JOHN GIOIA Chair, District I Supervisor ______________________________________ CANDACE ANDERSEN DIANE BURGIS District II Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, By: ____________________________________, Deputy C.19 RECOMMENDATION(S): APPOINT 11 members and one at-large alternate member to the newly reconstituted Alcohol and Other Drugs Advisory Board, as recommended by the Internal Operations Committee. APPROVE the corrected bylaws, to conform with the directions to include three alternate seats, as approved by the Board of Supervisors on October 23, 2018 FISCAL IMPACT: None. BACKGROUND: On October 23, 2018, the Board of Supervisors approved new bylaws to reconstitute the Alcohol and Other Drugs Advisory Board from 15 seats to 11 seats plus 3 Alternates. This board order serves to reassign the current members to the newly-created seats, as listed below. Additionally, a corrected version of bylaws is attached, to reflects the addition of the three authorized at-large seats, in addition to the five district seats, and six at-large seats. These seats were recommended by the Internal Operations Committee and were included in the Board Order approved on October 23, 2018. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Emlyn Struthers, 925-335-1919 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 20 To:Board of Supervisors From:David Twa, County Administrator Date:January 15, 2019 Contra Costa County Subject:APPOINT members to the reconstituted Alcohol and Other Drugs Advisory Board BACKGROUND: (CONT'D) New Seat Appointee Name Term End Date District I Antwon Cloird June 30, 2019 District II Catherine Taughinbaugh June 30, 2020 District III Cynthia Chavez June 30, 2019 District IV Tom Aswad June 30, 2020 District V Sunita Frey June 30, 2020 At-Large 1 Jonathan Ciampi June 30, 2020 At-Large 2 Victor Ortiz June 30, 2021 At-Large 3 Sienna Cowing June 30, 2019 At-Large 4 Guita Bahramipour June 30, 2019 At-Large 5 Michael Collins June 30, 2020 At-Large 6 Talia Moore June 30, 2019 At-Large Alternate 1 Kevin Orozco June 30, 2020 At-Large Alternate 2 Vacant June 30, 2019 At-Large Alternate 3 Vacant June 30, 2021 CONSEQUENCE OF NEGATIVE ACTION: Without acting to reassign the members to the new seats, the membership composition of the Alcohol and Other Drugs Advisory Board will not reflect the current bylaws. ATTACHMENTS AODAB Revised Bylaws CLEAN AODAB Revised Bylaws REDLINE Page 1 of 7 Adopted/Revised 1-15-2019 CONTRA COSTA COUNTY ALCOHOL AND OTHER DRUGS ADVISORY BOARD BYLAWS Article I Name The organization shall be known as the Contra Costa County Alcohol and Other Drugs Advisory Board (AODAB or Board). Article II Mission and Objectives Section 1 - Mission Statement The mission of the Contra Costa County Alcohol and Other Drugs Advisory Board is to assess family and community needs regarding prevention and treatment of alcohol and other drug-related problems, provide resultant findings and recommendations to the Health Services Department and the Board of Supervisors. The Board also serves as an advocate for these findings and recommendations to the communities that we serve. Section 2 – Objectives The objective of the AODAB is to develop an effective, concerted, and countywide campaign to reduce alcohol and other drug abuse through an organized program of education, prevention, treatment, and control. The Board will take into account on-going and recently completed projects and programs developed by others. The Board shall review and make recommendations regarding all County alcohol and other drug programs and needs. Article III Membership Section 1 – Composition The Board shall be composed of not more than eleven regular voting members. Five members represent the County Supervisorial Districts (one member to be nominated by each of the five County Supervisors) and six at-large members shall represent the county as a whole. Three at-large alternate member seats are also authorized. Alternate members are permitted to participate in discussions, but may only vote in the absence of a regular voting member. The at-large members and alternates shall be appointed by the Board of Supervisors in order to ensure the Board’s geographic, cultural, racial, age, and ethnic diversity. County Supervisors shall be encouraged to consider the Board’s list of recommended applicants. Section 2 – Nominations Members shall have a professional interest in or personal commitment to alleviating alcohol and other drug problems. The Executive Committee of the Board will interview all applicants for at- large Page 2 of 7 Adopted/Revised 1-15-2019 seats, rank them in order of preferred appointment, and submit AODAB-approved recommendations to the Board of Supervisors. Persons age 16 or older, living within Contra Costa County, are eligible for appointment to the Board. Section 3 – Conflict of Interest No individual is eligible to serve on the Board who is an employee of or a consultant to an agency which contracts with the County’s Health Services Department for any alcohol or other drug related program. In addition, no individual shall serve on the Board who is a volunteer member of the Board of Directors of any agency which contracts with the County’s Health Services Department for any alcohol or other drug related program. Section 4 – Resignations A member may resign from the Board by submitting a written letter of resignation to his or her District Supervisor with a copy to the Board Chair. A member with four (4) absences or more within one calendar year may be deemed to have resigned from the Board when so determined by the Executive Committee and ratified by the full Board (See Article IV, Section 6). The Board of Supervisors must formally recognize each resignation in order for the seat to become vacant. Section 5 – Member Recognition At the time of resignation or completion of a term of office, any Board member who has served in good standing for a minimum of five years, and with the concurrence of the Board, shall be recommended for recognition through a resolution from the Board of Supervisors. Article IV Meetings Section 1 – Conduct of Meetings The Board shall meet monthly with the time and location of meetings determined by the majority of the members. Periodically the meetings shall be held in different locations throughout the County to facilitate community involvement. All meetings of the Board and its committees shall be open to the public and conducted in accordance with applicable laws. Section 2 – Quorum The quorum for a meeting shall consist of a majority of all regular authorized, voting seats on the Board or a committee, whether vacant or filled. Section 3 – Voting Each Board member shall have one vote. Decisions on any issue at a regularly scheduled or announced special meeting shall be decided by a majority vote of the appointed membership. Section 4 – Agenda The agenda shall be developed by the Board Chair, the Department Director (or the Alcohol and Other Drugs Services representative), and the Executive Committee. The agenda shall be mailed Page 3 of 7 Adopted/Revised 1-15-2019 (either electronically, via the U.S. Postal Service, or faxed) to members at least 96 hours prior to the Board meeting and publicly posted in accordance with applicable laws. Section 5 – Minutes Minutes shall be taken at every Board meeting and drafts distributed prior to the next meeting for shall be conducted committee meeting and a summary shall be reported by the committee Chair at the next Board meeting. Section 6 – Attendance Members are expected to attend all the monthly meetings of the Board, generally no more than one meeting per month. No more than four (4) absences will be permitted within a calendar year. (See Article II, Section 4). A Board member anticipating more than four absences who wishes to remain on the Board may ask for an exception by submitting a written request to the Executive Committee. The decision of the Executive Committee may be appealed to the full Board for reconsideration. Article V Officers Section 1 – Election of Officers The Board shall consist of the following officers: Chair, Vice-Chair and immediate Past Chair. It shall be the responsibility of the Past Chair to conduct the annual election. The Past Chair shall prepare a draft a ballot for the positions of Chair and Vice Chair and circulate the draft ballot at during the November meeting at which time nominations shall be made. Members may nominate themselves for office if they so choose. A nominee must accept the nomination in order to appear as a candidate on the final ballot. If a nominee is not present at the November meeting, the Past Chair shall contact the nominee to confirm his or her acceptance. The annual election for Chair and Vice Chair shall be held at during the December meeting. If the Past Chair declines, is unable, or otherwise fails to conduct the annual election, it shall be conducted by an appointed member. The appointed member shall prepare the draft ballot, contact nominees and otherwise fulfill the Past Chair’s election responsibilities. Section 2 – Officer Terms The term of office shall be one year, commencing on January 1. Officers may serve up to two consecutive terms, unless an additional term is approved by a special vote of two-thirds of the appointed Board. Upon resignation or removal of the Chair, the Vice-Chair shall assume the office of the Chair until an election takes place. The election must be held within 60 days of the effective date of the resignation or removal from that position. In the case of the Vice-Chair’s subsequent resignation or removal, the members shall hold an election within 60 days to elect a member to complete that term of office. A former Chair may run for election so long there has been a break in service of at least one term. Page 4 of 7 Adopted/Revised 1-15-2019 Article VI Committees Section 1 – Appointment of Committees The Chair shall appoint committees and make special assignments as necessary in administering the duties of the Board. Committee assignments shall be made during the January Board meeting or as needed during the year. Section 2 – Standing Committees The Board shall maintain the standing committees as listed below. The Chair shall appoint members to standing committees (other than the Executive Committee). See Article VI. A. Executive Committee B. Community Awareness Committee C. Programs and Services Committee Section 3 – Ad hoc Committees The Chair may create ad hoc committees and appoint members as needed. The Chair shall strive to have representation from all five districts on these committees. Section 4 – Liaisons The Chair shall appoint liaison members to the Tobacco Prevention Coalition, the Mental Health Commission, the Contra Costa Council on Homelessness advisory board or to any other committee, coalition, board, or group the Board recommends that a liaison member would be appropriate. ARTICLE VII Duties Section 1 – Officers The Chair, or the Vice Chair in the absence of the Chair, shall perform the following duties: A. The Chair shall conduct all regular and special meetings of the Board. The Vice Chair shall assume the duties of the Chair in the absence of the Chair. In the event that neither the Chair nor the Vice Chair is able to attend a meeting, the Chair or the Vice Chair may designate an experienced member to act as temporary Chair. If no designation is made prior to a meeting and a quorum is present, those members assembled shall determine who is to chair that meeting. Page 5 of 7 Adopted/Revised 1-15-2019 B. The officers may transact urgent business of the Board between regular meetings. Such actions must be submitted to the general Board for ratification at the next regular Board meeting. C. Officers may recommend and implement policies governing the affairs of the Board consistent with current Board of Supervisors guidance and direction. The Chair shall have the authority to approve a request by the Chair of any standing committee for a letter of support or opposition requested by individuals or organizations for alcohol and other drug related issues. To facilitate this approval process, the Board shall draft a “core” list of positions on alcohol and other drugs related topics. D. Officers may determine dates, places, and times of any meeting with input from members of the Board. E. The Chair shall present the annual report of Board accomplishments to the Board of Supervisors generally on the second Tuesday in December or as directed by the Board of Supervisors. Section 2 – Committee Duties Committees meet every other month, unless projects and activities require a greater frequency of meetings. The exception is the Executive Committee, which meets monthly in preparation for the monthly Board meetings. A. Executive Committee The Executive Committee shall consist of the Chair, Vice Chair, immediate Past Chair, and the Chair of each of the standing committees. The Executive Committee shall be empowered to develop Board policies which shall be submitted to the Board for ratification. The Executive Committee will perform the following duties: 1. Provide leadership and direction to the Board. 2. Promote understanding and discussion of relevant policy and legislation. 3. Develop Board meeting agendas. 4. Recommend items for the Board packets. 5. Identify and consider alcohol and other drug issues of concern to the Board, individual board members or members of the public. 6. Consider issues previously delegated during Board meetings. 7. Review by-laws and committee goals at least once every 3years. 8. Ensure that committees follow the mission of the AODAB and remain consistent with the established Board goals and objectives. 9. Review and make recommendations regarding the Alcohol and Other Drugs Services Budget. 10. Prepare the Annual Report. 11. Assist the Supervisors in recruiting new applicants for the Board. a. Verify applicant information and the continued interest of applicants on file. b. Interview and evaluate new applicants for at-large Board membership in accordance with the criteria established by the Board of Supervisors. Page 6 of 7 Adopted/Revised 1-15-2019 c. Following interviews, submit a list of Board-approved at-large candidates in ranked order and recommendations to the Board of Supervisors. B. Community Awareness Committee 1. Heighten awareness and provide education regarding current and emerging AOD issues impacting the community. 2. Work to dissolve negative stigma in the community regarding recovery from addictive use of alcohol and other drugs. 3. Manage the "People Who Make a Difference Awards." No current member of the AODAB or AODS Administration staff shall be eligible to receive a “People Who Make a Difference Award.” 4. Manage the AODAB webpage with guidance from the AODS Director/staff. 5. Work with all agencies participating in bringing resources to the community and those we serve regarding alcohol and other drugs and related issues. 6. Manage the “Recovery Month Champion Awards.” 7. Submit meeting notes to county staff after each meeting. C. Programs and Services Committee Members of this committee will work to review and understand treatment and prevention modalities by all life cycle populations in the AOD system of care, identify gaps in the system and make recommendations. To this end, the committee will: 1. Coordinate quarterly field trips for the committee members to visit service providers; conduct facility surveys and solicit client input during these visits. 2. Evaluate the availability of and accessibility to alcohol and other drugs prevention and treatment services for youth and families, including care for elders. 3. Conduct interactive sessions or focus groups with clients as needed. 4. Submit meeting notes to county staff after each meeting. The information and feedback thus obtained will be shared with the Board, the Alcohol and Other Drugs program of the Health Services Department, and the Board of Supervisors, as appropriate. Article VII Amendments These Bylaws may be amended/revised only by the Board of Supervisors after having been reviewed by County Counsel. Proposed amendments/revisions will be presented at one meeting and voted upon at the next Board meeting. Any amendments/revisions must receive a majority vote of the Board prior to submitting to the staff of the Board of Supervisors. See Article VII, Section 2.A.5. for further guidance on this review process. Page 7 of 7 Adopted/Revised 1-15-2019 Alcohol and Other Drugs Advisory Board of CCC Bylaws Revised/Adopted September 25, 2002 Revised/Adopted October 23, 2002 Revised/Adopted July, 2005 Revised/Adopted October 2006 Revised/Adopted April 2010 (by AODAB only) Revised/Adopted August 21, 2012 Revised/Adopted October 22, 2014 and April 22, 2015 for submittal to the Board of Supervisors Revised August 8, 2016 Revised/Adopted October 22, 2014 and April 22, 2015 for submittal to the Board of Supervisors Revised in Internal Operations Committee on October 8, 2018 for Board of Supervisors Adoption on October 23, 2018 Revised/Adopted January 15, 2019 Page 1 of 7 Adopted/Revised 10-23-161-15-2019 CONTRA COSTA COUNTY ALCOHOL AND OTHER DRUGS ADVISORY BOARD BYLAWS Article I Name The organization shall be known as the Contra Costa County Alcohol and Other Drugs Advisory Board (AODAB or Board). Article II Mission and Objectives Section 1 - Mission Statement The mission of the Contra Costa County Alcohol and Other Drugs Advisory Board is to assess family and community needs regarding prevention and treatment of alcohol and other drug-related problems, provide resultant findings and recommendations to the Health Services Department and the Board of Supervisors. The Board also serves as an advocate for these findings and recommendations to the communities that we serve. Section 2 – Objectives The objective of the AODAB is to develop an effective, concerted, and countywide campaign to reduce alcohol and other drug abuse through an organized program of education, prevention, treatment, and control. The Board will take into account on-going and recently completed projects and programs developed by others. The Board shall review and make recommendations regarding all County alcohol and other drug programs and needs. Article III III Membership Section 1 – Composition The Board shall be composed of not more than eleven regular voting members. Five members represent the County Supervisorial Districts (one member to be nominated by each of the five County Supervisors) and six at-large members shall represent the county as a whole. Three at-large alternate member seats are also authorized. Alternate members are permitted to participate in discussions, but may only vote in the absence of a regular voting member. The at-large members and alternates shall be appointed by the Board of Supervisors in order to ensure the Board’s geographic, cultural, racial, age, and ethnic diversity. County Supervisors shall be encouraged to consider the Board’s list of recommended applicants. Section 2 – Nominations Members shall have a professional interest in or personal commitment to alleviating alcohol and other drug problems. The Executive Committee of the Board will interview all applicants for at- large seats, Page 2 of 7 Adopted/Revised 10-23-161-15-2019 rank them in order of preferred appointment, and submit AODAB-approved Page 3 of 7 Adopted/Revised 10-23-161-15-2019 recommendations to the Board of Supervisors. Persons age 16 or older, living within Contra Costa County, are eligible for appointment to the Board. Section 3 – Conflict of Interest No individual is eligible to serve on the Board who is an employee of or a consultant to an agency which contracts with the County’s Health Services Department for any alcohol or other drug related program. In addition, no individual shall serve on the Board who is a volunteer member of the Board of Directors of any agency which contracts with the County’s Health Services Department for any alcohol or other drug related program. Section 4 – Resignations A member may resign from the Board by submitting a written letter of resignation to his or her District Supervisor with a copy to the Board Chair. A member with four (4) absences or more within one calendar year may be deemed to have resigned from the Board when so determined by the Executive Committee and ratified by the fulfull Board (See Article IV, Section 6). The Board of Supervisors must formally recognize each resignation in order for the seat to become vacant. Section 5 – Member Recognition At the time of resignation or completion of a term of office, any Board member who has served in good standing for a minimum of five years, and with the concurrence of the Board, shall be recommended for recognition through a resolution from the Board of Supervisors. Article IV Meetings Section 1 – Conduct of Meetings The Board shall meet monthly with the time and location of meetings determined by the majority of the members. Periodically the meetings shall be held in different locations throughout the County to facilitate community involvement. All meetings of the Board and its committees shall be open to the public and conducted in accordance with applicable laws. Section 2 – Quorum The quorum for a meeting shall consist of a majority of all regular authorized, voting seats on the Board or a committee, whether vacant or filled. Section 3 – Voting Each Board member shall have one vote. Decisions on any issue at a regularly scheduled or announced special meeting shall be decided by a majority vote of the appointed membership. Section 4 – Agenda The agenda shall be developed by the Board Chair, the Department Director (or the Alcohol and Other Drugs Services representative), and the Executive Committee. The agenda shall be mailed Page 4 of 7 Adopted/Revised 10-23-161-15-2019 (either electronically, via the U.S. Postal Service, or faxed) to members at least 96 hours prior to the Board meeting and publicly posted in accordance with applicable laws. Section 5 – Minutes Minutes shall be taken at every Board meeting and drafts distributed prior to the next meeting for shall be conducted committee meeting and a summary shall be reported by the committee Chair at the next Board meeting. Section 6 – Attendance Members are expected to attend all the monthly meetings of the Board, generally no more than one meeting per month. No more than four (4) absences will be permitted within a calendar year. (See Article II, Section 4). A Board member anticipating more than four absences who wishes to remain on the Board may ask for an exception by submitting a written request to the Executive Committee. The decision of the Executive Committee may be appealed to the fulfull Board for reconsideration. Article V Officers Section 1 – Election of Officers The Board shall consist of the following officers: Chair, Vice-Chair and immediate Past Chair. It shall be the responsibility of the Past Chair to conduct the annual election. The Past Chair shall prepare a draft a ballot for the positions of Chair and Vice Chair and circulate the draft ballot at during the November meeting at which time nominations shall be made. Members may nominate themselves for office if they so choose. A nominee must accept the nomination in order to appear as a candidate on the final ballot. If a nominee is not present at the November meeting, the Past Chair shall contact the nominee to confirm his or her acceptance. The annual election for Chair and Vice Chair shall be held at during the December meeting. If the Past Chair declines, is unable, or otherwise fails to conduct the annual election, it shall be conducted by an appointed member. The appointed member shall prepare the draft ballot, contact nominees and otherwise fulfill the Past Chair’s election responsibilities. Section 2 – Officer Terms The term of office shall be one year, commencing on January 1. Officers may serve up to two consecutive terms, unless an additional term is approved by a special vote of two-thirds of the appointed Board. Upon resignation or removal of the Chair, the Vice-Chair shall assume the office of the Chair until an election takes place. The election must be held within 60 days of the effective date of the resignation or removal from that position. In the case of the Vice-Chair’s subsequent resignation or removal, the members shall hold an election within 60 days to elect a member to complete that term of office. A former Chair may run for election so long there has been a break in service of at least one term. Page 5 of 7 Adopted/Revised 10-23-161-15-2019 Article VI Committees Section 1 – Appointment of Committees The Chair shall appoint committees and make special assignments as necessary in administering the duties of the Board. Committee assignments shall be made during the January Board meeting or as needed during the year. Section 2 – Standing Committees The Board shall maintain the standing committees as listed below. The Chair shall appoint members to standing committees (other than the Executive Committee). See Article VI. A. Executive Committee B. Community Awareness Committee C. Programs and Services Committee Section 3 – Ad hoc Committees The Chair may create ad hoc committees and appoint members as needed. The Chair shall strive to have representation from all five districts on these committees. Section 4 – Liaisons The Chair shall appoint liaison members to the Tobacco Prevention Coalition, the Mental Health Commission, the Contra Costa Council on Homelessness advisory board or to any other committee, coalition, board, or group the Board recommends that a liaison member would be appropriate. ARTICLE VII Duties Section 1 – Officers The Chair, or the Vice Chair in the absence of the Chair, shall perform the following duties: A. The Chair shall conduct all regular and special meetings of the Board. The Vice Chair shall assume the duties of the Chair in the absence of the Chair. In the event that neither the Chair nor the Vice Chair is able to attend a meeting, the Chair or the Vice Chair may designate an experienced member to act as temporary Chair. If no designation is made prior to a meeting and a quorum is present, those members assembled shall determine who is to chair that meeting. Page 6 of 7 Adopted/Revised 10-23-161-15-2019 B. The officers may transact urgent business of the Board between regular meetings. Such actions must be submitted to the general Board for ratification at the next regular Board meeting. C. Officers may recommend and implement policies governing the affairs of the Board consistent with current Board of Supervisors guidance and direction. The Chair shall have the authority to approve a request by the Chair of any standing committee for a letter of support or opposition requested by individuals or organizations for alcohol and other drug related issues. To facilitate this approval process, the Board shall draft a “core” list of positions on alcohol and other drugs related topics. D. Officers may determine dates, places, and times of any meeting with input from members of the Board. E. The Chair shall present the annual report of Board accomplishments to the Board of Supervisors generally on the second Tuesday in December or as directed by the Board of Supervisors. Section 2 – Committee Duties Committees meet every other month, unless projects and activities require a greater frequency of meetings. The exception is the Executive Committee, which meets monthly in preparation for the monthly Board meetings. A. Executive Committee The Executive Committee shall consist of the Chair, Vice Chair, immediate Past Chair, and the Chair of each of the standing committees. The Executive Committee shall be empowered to develop Board policies which shall be submitted to the Board for ratification. The Executive Committee will perform the following duties: 1. Provide leadership and direction to the Board. 2. Promote understanding and discussion of relevant policy and legislation. 3. Develop Board meeting agendas. 4. Recommend items for the Board packets. 5. Identify and consider alcohol and other drug issues of concern to the Board, individual board members or members of the public. 6. Consider issues previously delegated during Board meetings. 7. Review by-laws and committee goals at least once every 3years. 8. Ensure that committees follow the mission of the AODAB and remain consistent with the established Board goals and objectives. 9. Review and make recommendations regarding the Alcohol and Other Drugs Services Budget. 10. Prepare the Annual Report. 11. Assist the Supervisors in recruiting new applicants for the Board. a. Verify applicant information and the continued interest of applicants on file. b. Interview and evaluate new applicants for at-large Board membership in accordance with the criteria established by the Board of Supervisors. Page 7 of 7 Adopted/Revised 10-23-161-15-2019 c. Following interviews, submit a list of Board-approved at-large candidates in ranked order and recommendations to the Board of Supervisors. B. Community Awareness Committee 1. Heighten awareness and provide education regarding current and emerging AOD issues impacting the community. 2. Work to dissolve negative stigma in the community regarding recovery from addictive use of alcohol and other drugs. 3. Manage the "People Who Make a Difference Awards." No current member of the AODAB or AODS Administration staff shall be eligible to receive a “People Who Make a Difference Award.” 4. Manage the AODAB webpage with guidance from the AODS Director/staff. 5. Work with all agencies participating in bringing resources to the community and those we serve regarding alcohol and other drugs and related issues. 6. Manage the “Recovery Month Champion Awards.” 7. Submit meeting notes to county staff after each meeting. C. Programs and Services Committee Members of this committee will work to review and understand treatment and prevention modalities by all life cycle populations in the AOD system of care, identify gaps in the system and make recommendations. To this end, the committee will: 1. Coordinate quarterly field trips for the committee members to visit service providers; conduct facility surveys and solicit client input during these visits. 2. Evaluate the availability of and accessibility to alcohol and other drugs prevention and treatment services for youth and families, including care for elders. 3. Conduct interactive sessions or focus groups with clients as needed. 4. Submit meeting notes to county staff after each meeting. The information and feedback thus obtained will be shared with the Board, the Alcohol and Other Drugs program of the Health Services Department, and the Board of Supervisors, as appropriate. Article VII Amendments These Bylaws may be amended/revised only by the Board of Supervisors after having been reviewed by County Counsel. Proposed amendments/revisions will be presented at one meeting and voted upon at the next Board meeting. Any amendments/revisions must receive a majority vote of the Board prior to submitting to the staff of the Board of Supervisors. See Article VII, Section 2.A.5. for further guidance on this review process. Page 8 of 7 Adopted/Revised 10-23-161-15-2019 Alcohol and Other Drugs Advisory Board of CCC Bylaws Revised/Adopted September 25, 2002 Revised/Adopted October 23, 2002 Revised/Adopted July, 2005 Revised/Adopted October 2006 Revised/Adopted April 2010 (by AODAB only) Revised/Adopted August 21, 2012 Revised/Adopted October 22, 2014 and April 22, 2015 for submittal to the Board of Supervisors Revised August 8, 2016 Revised/Adopted October 22, 2014 and April 22, 2015 for submittal to the Board of Supervisors Revised in Internal Operations Committee on October 8, 2018 for Board of Supervisors Adoption on October 23, 2018 Revised/Adopted January 15, 2019 RECOMMENDATION(S): MOVE the following individual from the 2nd Alternate seat to the Appointee 5 Seat on the County Service Area P-5 Citizens Advisory Committee for a two-year term with an expiration date of December 31, 2020; DECLARE a vacancy in the 2nd Alternate Seat and DIRECT the Clerk of the Board to post the vacancy as recommended by Supervisor Candace Andersen: Jan Afridi Alamo, CA 94507 FISCAL IMPACT: NONE BACKGROUND: Established on April 18, 1972, by Resolution Number 72/257, the purpose of the County Service Area P-5 Citizen Advisory Committee is to act as a liaison between the citizens of the P-5 Police District and the Office of the Sheriff of Contra Costa County by: Advising the APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jill Ray 925-957-8860 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: District 2 Supervisor, Maddy Book, CSA P5 CAC, Appointee C. 21 To:Board of Supervisors From:Candace Andersen, District II Supervisor Date:January 15, 2019 Contra Costa County Subject:APPOINTMENT TO THE COUNTY SERVICE AREA P-5 CITIZENS ADVISORY COMMITTEE BACKGROUND: (CONT'D) Board of Supervisors and the Office of the Sheriff of the community's needs and desires regarding police protection; Promoting public safety in the areas of home safety, traffic safety, vacation security and crime prevention through the neighborhood watch program; and maintaining oversight of expenditures of the public funds accruing in the P-5 Police District. CONSEQUENCE OF NEGATIVE ACTION: The Seat will remain vacant. CHILDREN'S IMPACT STATEMENT: NONE RECOMMENDATION(S): APPOINT the following individual to the Appointee 2 Seat on the Alamo Police Services Advisory Committee for a two-year term with an expiration date of December 31, 2020, as recommended by Supervisor Candace Andersen: Dr. Alden Harken Alamo, CA 94507 FISCAL IMPACT: NONE BACKGROUND: Established on November 18, 1969, by Board Resolution 69/765, the purpose of the County Service Area P-2B Citizens Advisory Committee is to advise the Board of Supervisors and the Sheriff's Department on the needs of the Alamo community for extended police services which shall include, but not be limited to, enforcement of the State Vehicle Code, crime prevention, and litter control. On March 19, 2013, the Board of Supervisors approved a Board Order that retitled the County Service Area P-2B Citizens Advisory Committee to the "Alamo Police Services Advisory Committee". APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jill Ray 925-957-8860 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: District 2 Supervisor, Maddy Book, APSAC, Appointee C. 22 To:Board of Supervisors From:Candace Andersen, District II Supervisor Date:January 15, 2019 Contra Costa County Subject:APPOINTMENT TO THE ALAMO POLICE SERVICES ADVISORY COMMITTEE BACKGROUND: (CONT'D) Alamo Police Services Advisory Committee is comprised of nine regular members and two alternates who each serve a two year term. CONSEQUENCE OF NEGATIVE ACTION: The Committee will have a difficult time attaining a quorum. CHILDREN'S IMPACT STATEMENT: NONE RECOMMENDATION(S): Accept the resignation of Brandy Faulkner from Appointed Seat 6 of the El Sobrante Municipal Advisory Council. Please, declare her seat vacant. FISCAL IMPACT: None BACKGROUND: Mrs. Faulkner has been serving on the El Sobrante MAC since 2017 and now wishes to resign her seat. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: James Lyons, 510-231-8692 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 23 To:Board of Supervisors From:John Gioia, District I Supervisor Date:January 15, 2019 Contra Costa County Subject:Accept the resignation of Brandy Faulkner from Appointed Seat 6 of the El Sobrante Municipal Advisory Council RECOMMENDATION(S): REAPPOINT the following individual to the Appointee 8 Seat on the Alamo Police Services Advisory Committee for a two-year term with an expiration date of December 31, 2020, as recommended by Supervisor Candace Andersen: Karen McPherson Alamo, CA 94507 FISCAL IMPACT: NONE BACKGROUND: Established on November 18, 1969, by Board Resolution 69/765, the purpose APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jill Ray 925-957-8860 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: District 2 Supervisor, Maddy Book, APSAC, Appointee C. 24 To:Board of Supervisors From:Candace Andersen, District II Supervisor Date:January 15, 2019 Contra Costa County Subject:APPOINTMENT TO THE ALAMO POLICE SERVICES ADVISORY COMMITTEE BACKGROUND: (CONT'D) of the County Service Area P-2B Citizens Advisory Committee is to advise the Board of Supervisors and the Sheriff's Department on the needs of the Alamo community for extended police services which shall include, but not be limited to, enforcement of the State Vehicle Code, crime prevention, and litter control. On March 19, 2013, the Board of Supervisors approved a Board Order that retitled the County Service Area P-2B Citizens Advisory Committee to the "Alamo Police Services Advisory Committee". Alamo Police Services Advisory Committee is comprised of nine regular members and two alternates who each serve a two year term. CONSEQUENCE OF NEGATIVE ACTION: The Committee could have a problem attaining a quorum. CHILDREN'S IMPACT STATEMENT: NONE RECOMMENDATION(S): APPOINT the following individual, Ronald Maria, to the Appointee 3 seat on the Crockett-Carquinez Fire Protection District Fire Advisory Commission for the remainder of the four-year term with an expiration date of December 31, 2021, and APPOINT the following individual, Harold Burnett, to the Alternate 1 seat on the Crockett-Carquinez Fire Protection District Fire Advisory Commission for the remainder of the four-year term with an expiration date of December 31, 2020, as recommended by Supervisor Glover. Ronald Maria - Crockett, CA 94525 Harold Burnett - Crockett, CA 94525 FISCAL IMPACT: None. BACKGROUND: The Crockett-Carquinez Fire Protection District Advisory Commission reviews and advises on annual operations and capital budgets; reviews Fire District expenditures; advises APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Dominic Aliano 925-608-4200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 25 To:Board of Supervisors From:Federal D. Glover, District V Supervisor Date:January 15, 2019 Contra Costa County Subject:Appointment to the Crockett-Carquinez Fire Protection District Fire Advisory Commission BACKGROUND: (CONT'D) the Fire Chief on district service matters; and serves as a liaison between the Board of Supervisors and the community served by the fire district. CONSEQUENCE OF NEGATIVE ACTION: The seats will remain vacant. RECOMMENDATION(S): APPOINT the following individual to the 1st Alternate seat on the County Service Area P-5 Citizens Advisory Committee for a two-year term with an expiration date of December 31, 2020, as recommended by Supervisor Candace Andersen: Jason Hill Alamo, CA 94507 FISCAL IMPACT: NONE BACKGROUND: Established on April 18, 1972, by Resolution Number 72/257, the purpose of the County Service Area P-5 Citizen Advisory Committee is to act as a liaison between the citizens of the P-5 Police District and the Office of the Sheriff of Contra Costa County by: Advising the APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jill Ray 925-957-8860 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: District 2 Supervisor, Maddy Book, CSA P5 CAC, Appointee C. 26 To:Board of Supervisors From:Candace Andersen, District II Supervisor Date:January 15, 2019 Contra Costa County Subject:APPOINTMENT TO THE COUNTY SERVICE AREA P-5 CITIZENS ADVISORY COMMITTEE BACKGROUND: (CONT'D) Board of Supervisors and the Office of the Sheriff of the community's needs and desires regarding police protection; Promoting public safety in the areas of home safety, traffic safety, vacation security and crime prevention through the neighborhood watch program; and maintaining oversight of expenditures of the public funds accruing in the P-5 Police District. CONSEQUENCE OF NEGATIVE ACTION: The seat will remain vacant, which could effect quorum. CHILDREN'S IMPACT STATEMENT: NONE RECOMMENDATION(S): ACCEPT resignation of Juan Pablo Benavente, DECLARE a vacancy in Low-Income Sector Seat 2 on the Economic Opportunity Council, and DIRECT the Clerk of the Board to post the vacancy, as recommended by the Employment and Human Services Director. FISCAL IMPACT: There is no fiscal impact. BACKGROUND: The duties and responsibilities of the Economic Opportunity Council (EOC) include: reviewing fiscal and programmatic reports submitted by staff; reviewing performance of Community Services Block Grant contractors and the Weatherization program services; selecting EOC officers and appointing members to Committees; making recommendations to the Board of Supervisors on all program proposals and budgets related to Community Services Block Grant and the Weatherization program; and, requiring and receiving budget and other reports prepared by staff every other month along with an Annual Report in September. Mr. Benavente was appointed to Low-Income Sector Seat No. 2 on August 16, 2016. His current term has an end date of June 30, 2020. He submitted notice of resignation from seat, effective December 10, 2018. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6308 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Nancy Sparks, Christina Reich C. 27 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:January 15, 2019 Contra Costa County Subject:DECLARE Vacant Low Income Sector Seat No. 2 on the Economic Opportunity Council CONSEQUENCE OF NEGATIVE ACTION: If not approved, the Economic Opportunity Council will be unable to fill the vacancy. RECOMMENDATION(S): APPOINT Lorena Martinez-Ochoa as Alternate to Chris Farnitano, M.D. on the Contra Costa First 5 Children & Families Commission. FISCAL IMPACT: There is no fiscal impact. BACKGROUND: Ordinance 99-15 (County Children and Families First Commission – Proposition 10) established Contra Costa’s Commission to complement Proposition 10, adopted on November 3, 1998. Section 26-14.008 describes the process for Board appointment of alternate commissioners to include appointing the nominee proposed by the County Health Officer as the alternate for the County Health Officer. Wanda Session, the most recent alternate to the County Health Officer, retired from County service on November 15, 2018. The County Health Officer recommends the appointment of Lorena Martinez-Ochoa, Director of Family, Maternal and Child Health Programs, to serve as his alternate to the Children & Families Commission. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Marcy Wilhelm, Jpeterson C. 28 To:Board of Supervisors From:Anna Roth, Health Services Director Date:January 15, 2019 Contra Costa County Subject:Appointment of Lorena Martinez-Ochoa as Alternate on First 5 Commission CONSEQUENCE OF NEGATIVE ACTION: If this appointment is not approved, the County Health Officer will not have anyone serving as his alternate on the Children & Families Commission. CHILDREN'S IMPACT STATEMENT: The First 5 Commission addresses critical issues related to children aged 0-5 years old. RECOMMENDATION(S): APPROVE Appropriation and Revenue Adjustment No.5042 authorizing new revenue in the amount of $97,500 in the Office of the Sheriff (0255) and appropriating it for the purchase of a RapidHIT ID System for the Forensic Services Division. FISCAL IMPACT: This action increases revenue and appropriations by $97,500 with no change in Net County Cost. The new revenue is from the Sheriff's Asset Forfeiture Funds. BACKGROUND: The Contra Costa County Office of the Sheriff’s Forensic Services Division (FSD) is tasked with providing timely and accurate Laboratory results related to criminal investigations for the SO and 24 Law Enforcement Agencies within the County. This mission is accomplished by prioritizing casework, triaging requests for analysis and incorporating state of the art technology for a streamlined workflow. The FSD has been accredited by ASCLD/LAB ISO 25 (now ANAB) since 2002 and follows the FBI mandated CODIS requirements for any and all forensic DNA analytical methods. The Crime Lab has identified the need for the acquisition of a revolutionary mechanism for high throughput DNA analysis also known as Rapid DNA analysis. The FBI defines Rapid DNA as “the fully automated (hands free) process of developing a CODIS Core Loci STR profile from a reference sample buccal swab. The “ APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Liz Arbuckle 925-335-1529 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Liz Arbuckle, Heike Anderson, Paul Reyes C. 29 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:January 15, 2019 Contra Costa County Subject:Appropriation Adjustment - SO Forensic Division (RapidHIT ID System) BACKGROUND: (CONT'D) swab in – profile out” 90-minute process consists of automated extraction, amplification, separation, detection, and allele calling without human intervention. In 2017, the Rapid DNA Act was signed into law and establishes a system for the integration of Rapid DNA instruments for use by law enforcement "to solve and prevent violent crimes and other crimes, to exonerate the innocent, to prevent DNA analysis backlogs". The ability of the FSD to impact overall field and investigative operations with the advent of Rapid DNA cannot be underestimated. As the DA’s Office continues to push for more and more “Rush” requests in order to hold detainees over for charging purposes, the need for timely results is critical. The role and scope of the FSD has evolved to include not just routine biological examination and DNA analysis but real-time results and investigative leads based on rush requests and dangers to the community. As of today and through the end of the calendar year, Thermo Fisher, a longstanding partner for the DNA Unit and its current successful operation is offering a quote for a RapidHIT ID System at a significant 50% discount. The offer for this instrument is $97,123.48 (including shipping and taxes) – see quote attached. Other forensic laboratories have adopted Rapid DNA technology; Orange County Sheriff’s Office here in California, Palm Bay Sheriff’s Office in Florida, Buck’s County in Pennsylvania have employed this RapidHIT ID System for the last ten years with great success. Rapid DNA has also most recently been used in Butte County for human remains identification for the Camp Fire victims. CONSEQUENCE OF NEGATIVE ACTION: Estimated revenue and appropriations will not be reflected in the current year budget for the purpose of acquiring equipment. AGENDA ATTACHMENTS TC24/27 5042 MINUTES ATTACHMENTS Signed: Appropriations & Adjustment No. 5042 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 35522 to reassign position #11615 and incumbent, Planner III (5ATA) (represented), from Department 0280 (Conservation and Development) to 0285 (Energy Upgrade) in the Department of Conservation and Development effective October 1, 2018. FISCAL IMPACT: There is no cost associated with this request. Position #11615 is currently partially funded by Land Development (0280) and Energy Upgrade (0285). This action will move 100% of the costs for the position to 0285 due to increased funding for staffing for the Bay Area Regional Energy Network. BACKGROUND: The Bay Area Regional Energy Network (BayREN) is a collaborative partnership between the 9 Bay Area counties and receives funding authorized by the California Public Utilities Commission (CPUC). BayREN operates a variety of programs that promote energy efficiency in the built environment. These programs include resources and incentives for homeowners to improve the energy efficiency of their homes and education and training for local government agencies that enforce the energy efficiency requirements of the California Building Code. DCD staff provide support to BayREN and implement BayREN programs in Contra Costa County. The CPUC recently approved a funding increase and extension which provides a more stable, long-term source of funding for BayREN. This enables DCD to provide more staff support to APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kelli Zenn, 925-674-7726 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Jami Napier, Deputy cc: Sylvia Wong Tam C. 30 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:January 15, 2019 Contra Costa County Subject:Reassign Planner III position and incumbent from Department #0280 to Department #0285 BACKGROUND: (CONT'D) BayREN and receive revenue to offset the cost of this staffing. The recommended action would facilitate accurate accounting for increased staff time that DCD is now able to provide to BayREN. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the costs associated with this Planner III position and activities will not be efficiently accounted for, and will continue to require additional accounting work to ensure the proper funding source is utilized. AGENDA ATTACHMENTS P300 11615 Reassign position/incumbent from DCD Dept 0280 to 0285 MINUTES ATTACHMENTS signed P300 11615 POSITION ADJUSTMENT REQUEST NO. 35522 DATE 10/1/2018 Department No./ Department Conservation & Development Budget Unit No. 0285 Org No. 0285 Agency No. 38 Action Requested: ADOPT Position Adjustment Resolution #35522 to reassign position #11615 and incumbent Planner III (5ATA) (represented), from Department 0280 (Conservation and Development) to Department 0285 (Energy Upgrade) in the Department of Conservation and Development . Proposed Effective Date: 10/1/2018 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $150,000.00 Net County Cost 0.00 Total this FY $112,500.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT NA Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. John Kopchik ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 12/28/2018 Reassign position #11615 and incumbent, Planner III (5ATA) (represented), from Department 0280 (Conservation and Development) to 0285 (Energy Upgrade) in the Department of Conse rvation and Development effective October 1, 2018. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. 10/1/2018(Date) Eva V. Barrios 12/28/2018 ___________________________________ ________________ (for) Director of Human Res ources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 1/9/2019 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources /s/ Julie DiMaggio Enea Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date 1/9/2019 No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year -to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefit s Costs : b. Support Cost s : (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c . financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resource s Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22397 to add one Mental Health Clinical Specialist (VQSB) position at salary plan and grade level TC2-1384 ($4,980-$7,394) and cancel one vacant Substance Abuse Counselor (VHVC) position #17212 at salary plan and grade level TC5-1436 ($5,090-$6,187) in Health Services Department. (Represented) FISCAL IMPACT: Upon approval, this request has an approximate annual increase of $22,370 with pension cost of $5,515 already included. This cost is funded by 50% Realignment and 50% Substance Abuse Block Grant. BACKGROUND: The Health Services Department is requesting to add one Mental Health Clinical Specialist and cancel one vacant Substance Abuse Counselor position #17212 as part of the Organized Delivery System Drug Medi-Cal (ODS-DMC) expansion activities at Discovery House, county operated Substance Use Disorder (SUD) Treatment Residential Facility and Quality Management. The new position will have dual function between ODS-DMC Plan and ODS-DMC Waiver which operates as managed care plan. The primary duties under APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sabrina Pearson, (925) 957-5240 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Jami Napier, Deputy cc: C. 31 To:Board of Supervisors From:Anna Roth, Health Services Date:January 15, 2019 Contra Costa County Subject:Add one Mental Health Clinical Specialist position and cancel one Substance Abuse Counselor position in the Health Services Department BACKGROUND: (CONT'D) ODS-DMC Plan is to establish medical necessities for admission in SUD which require a Licensed Practitioner of the Healing Arts and referral to appropriate community facilities. Under ODS-DMC waiver the incumbent is responsible for quality management in tracking the quality, frequency, cost, timeliness and adherence to a wide set of regulatory requirements. The incumbent is also responsible to conduct the Annual Onsite Monitoring visits to SUD facilities to ensure compliance with regulatory requirements and provide necessary training for SUD providers. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, Alcohol and Other Drugs Services, Discovery House will not have the appropriate level of staffing to offer services to the clients and it will affect the program's ability to draw down federal funding via Med-Cal. AGENDA ATTACHMENTS P300 22397: Add 1 Mental Health Clinical Specialist and Cxl 1 Substance Abuse Counselor in HSD MINUTES ATTACHMENTS signed P300 22397 POSITION ADJUSTMENT REQUEST NO. 22397 DATE 12/4/2018 Department No./ Department Health Services Budget Unit No.0466 Org No 5933. Agency No. A18 Action Requested: Add one Mental Health Clinical Specialist (VQSB) position and cancel one vacant Substance Abuse Counselor (VHVC) position #17212 in Health Services Department. Proposed Effective Date: 01/15/2019 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $22,370 Net County Cost Total this FY $9,320 N.C.C. this FY SOURCE OF FUNDING TO OFFSET ADJUSTMENT 50% Realignment and 50% Substance Abuse Block Grant Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Sabrina Pearson ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Dat e) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 12/11/18 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources /s/ Julie DiMaggio Enea Other: Approve as recommended by the department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date 12/4/2018 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year -to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefit s Costs : b. Support Cost s : (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c . financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resource s Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22398 to add two full-time Clerk-Senior Level (JWXC) positions at salary plan and grade level 3RX-1033 ($3,406-$4,350), cancel one vacant Administrative Aide-Project position #14698 (AP73) at salary plan and grade level C85-0972 ($3,216-$4,989); and one vacant Administrative Aide-Deep Class position #17050 (AP7A) at salary plan and grade level B85-0972 ($3,216-$4,989) in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval, this request has an annual savings of $41,163 with pension costs of $5,840 already included. This cost is funded by State California Department of Public Health (CDPH) allocation for Maternal, Child & Adolescent Health (MCAH) with Federal match from Title XIX funding. BACKGROUND: The Health Services Department is requesting to add two Clerk-Senior Level positions and cancel one vacant Administrative Aide-Project position #14698 and one vacant Administrative Aide-Deep Class position #17050 as part APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sabrina Pearson, (925) 957-5240 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Jami Napier, Deputy cc: C. 32 To:Board of Supervisors From:Anna Roth, Health Services Date:January 15, 2019 Contra Costa County Subject:Add two Clerk-Senior Level positions, cancel one vacant Administrative Aide-Project position and one vacant Administrative Aide-Deep Class position BACKGROUND: (CONT'D) of the restructuring to better sever the current needs of the Public Health Division specifically within Family, Maternal & Child Heath Programs. Due to an increase of funding within programs such as Children's Oral Health that works with preschools, schools and community partners to offer access to oral health services that provides preventive dental services to children in low-income areas of the County. The primary duties of the new positions include composing and corresponding independently in accordance with the function and required services of the unit, gathering information and completing necessary forms, and dealing tactfully with the public and departmental staff. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Children's Oral Health Program within Family Maternal and Child Health Program will not have the appropriate level of support staff with lead responsibilities and independence to support the clerical staff, which will negatively impact patient services. AGENDA ATTACHMENTS P300 22398_Add 2 Sr Clks Cxl 2 Admin Aides in HSD MINUTES ATTACHMENTS signed P300 22398 POSITION ADJUSTMENT REQUEST NO. 22398 DATE 12/4/18 Department No./ Department Health Services Budget Unit No.5770 Org No. 5826 Agency No. A18 Action Requested: Add two Clerk -Senior Level (JWXC) positions and cancel one vacant Administrative Aide-Project (AP73) position #14698 and cancel one vacant Administrative Aide -Deep Class (AP7A) position #17050 in Health Services Department. Proposed Effective Date: 1/15/2019 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $41,163 Net County Cost Total this FY $8,232 N.C.C. this FY SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% State California Department of Public Health (CDPH) allocation for Maternal, Child & Adolescent Health (MCAH) with Federal match from Title XIX funding. Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Sabrina Pearson ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUM AN RESOURCES DEPARTMENT ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Dat e) ___________________________________ ________________ (for) Director of Human Resourc es Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 12/11/18 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources /s/ Julie DiMaggio Enea Other: Approve as recommended by the department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date 12/4/2018 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year -to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefit s Costs : b. Support Cost s : (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c . financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resource s Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22410 to add one Clerk Senior-Level (JWXC) position at salary plan and grade level 3RX-1033 ($3,406-$4,350) and cancel one vacant Health Services Planner Evaluator Level B-Project position #14251 (VCXD) at salary plan and grade level ZB2-1323 ($4,688-7,683) in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval, this request has an annual cost savings of approximately $61,774 with pension costs of $15,230 already included. (Mental Health Services Act) BACKGROUND: The Health Services Department is requesting to cancel one vacant Health Services Planner/Evaluator-Level B-Project position (#14251) and add one Clerk-Senior Level position to better serve the current needs of the Behavioral Health Division. The new position will support the newly expanded Quality Improvement/Quality Assurance Unit. This unit oversees quality management which includes collecting and analyzing data to measure performance goals and actions identified by the Quality Improvement Committee and has expanded to a staff of 11 with no clerical support. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sabrina Pearson, (925) 957-5240 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Jami Napier , Deputy cc: C. 33 To:Board of Supervisors From:Anna Roth, Health Services Date:January 15, 2019 Contra Costa County Subject:Add one Clerk-Senior Level Position and cancel one Health Services Planner/Evaluator Level B-Project Position in the Health Services Department BACKGROUND: (CONT'D) The primary duties of the new position is to initiate and answer correspondence independently, prepare clear and concise reports and use knowledge of office methods and equipment including filing, indexing and cross-referencing methods to support the staff of the unit. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Quality Improvement/Quality Assurance unit will not have adequate clerical staff to support the needs of the unit. AGENDA ATTACHMENTS P300 No. 22410 HSD MINUTES ATTACHMENTS signed P300 22410 POSITION ADJUSTMENT REQUEST NO. 22410 DATE 12/24/2018 Department No./ Department Health Services Budget Unit No. 0460 Org No. 5890 Agency No. A18 Action Requested: Add one Clerk -Senior Level (JWXC) position and cancel one vacant Health Services Planner/Evaluator Level B-Project (VCXD) position #14251 in the Health Services Department. Proposed Effective Date: 1/16/2019 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost ($61,773) Net County Cost $0 Total this FY ($25,738) N.C.C. this FY $0 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Cost s avings to Mental Health Services Act programs Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Sabrina Pearson ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT ____Enid Mendoza ______________ __1/10/2019_____ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources Department review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 1/10/2019 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Other: Approve as recommended by the department. ___Enid Mendoza___________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Dat e 11/21/2018 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year -to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefit s Costs : b. Support Cost s : (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c . financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): ADOPT Position Adjustment Resolutions No. 22347, 22400, 22404, and 22409 to modify specified positions and classifications in the Human Resources, Auditor-Controller, County Administrator, and Veterans Services departments (detail attached) effective February 1, 2019; and also effective February 1, 2019, DELETE the Countywide Accounting Differential identified in Section 56 of the Management Resolution No. 2018/612. FISCAL IMPACT: Upon approval, these actions have a total current year cost of approximately $15,300 and a net General Fund cost of $5,000. The annual total cost is estimated to be $110,100 and a net General Fund cost of $56,700. The costs are net of position cancellations and charges to user departments. BACKGROUND: The recommended actions address staffing flexibility, collaboration and efficiency in service delivery, as well as recruitment and retention. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Dianne Dinsmore (925) 335-1766 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Jami Napier , Deputy cc: Robert Campbell, County Auditor-Controller, Dianne Dinsmore, Human Resources Director, Nathan Johnson, Veterans Services C. 34 To:Board of Supervisors From:Dianne Dinsmore, Human Resources Director Date:January 15, 2019 Contra Costa County Subject:Modify Specified Positions in Human Resources, Auditor-Controller, County Administrator, and Veterans Services (P300 #22347, 22400, 22404, 22409) BACKGROUND: (CONT'D) > Human Resources In June 2017, the Board approved retitling Employee Benefits Manager to Human Resources Manager-Exempt and adding a Human Resources Manager-Exempt position in the Personnel Services Unit, in part to increase flexibility and employee development opportunities. Retitling Personnel Services Supervisor to Human Resources Supervisor and abolishing the separate classification of Employee Benefits Supervisor aligns with this strategy. The Personnel Services Unit recently moved to a team-based structure to ensure continuity of service to departments. The Lead Human Resources Analysts will provide technical oversight and have responsibility for the day-to-day work and integrity of an assigned team. The work of these positions emphasizes coordination with others to increase efficiencies and meet the operational needs of County departments. A number of Human Resources-specific classifications are significantly below the median of our comparator agencies. Despite repeated recruitment and extensive outreach, the Department has been unsuccessful in recruiting qualified candidates, resulting in a 40% vacancy rate in Human Resources Consultant positions. The salary adjustments, including collapsing two Human Resources Consultant levels into one classification titled Human Resources Analyst, will bring the County closer to market. The Board of Supervisors authorized the addition of a Human Resources Information Systems (HRIS) Administrator position in the Employee Benefits Division in the 2017/18 budget and authorized the establishment of the classification in December 2017 to provide the technical expertise and oversight needed to support the new functionality and increased complexity introduced with the upgrade to PeopleSoft 9.2 and implementation of Benefits Administration. Since that time, the Department has attempted to recruit but has received no applications from candidates who possess the required skillset. As a result, the County continues to rely on a consultant to backfill the position. This is not a sustainable solution. The HRIS Administrator is critical to the County’s ability to provide PeopleSoft functionality for benefits administration, workforce and salary management, and integration with other HRIS systems, including the County’s applicant tracking and onboarding system. Without a competitive salary, we have no reason to believe we would not continue to experience the same recruitment failures. The level of responsibility and qualifications of the HRIS Administrator align with the Business Systems Manager classification. Therefore, it is recommended that the salary be reallocated to match that of Business Systems Manager. Auditor-Controller The proposed actions affect represented and unrepresented classifications used solely in the Auditor-Controllers’ Office. The first action combines the represented Auditor I-II-III/Supervisor and Accountant I-II-III classification series into an Accountant-Auditor I-II-III/Supervising Accountant-Auditor series to provide more flexibility for staffing and cross-training purposes. The second action eliminates one of the Assistant County Auditor-Controller positions and reclassifies the remaining position from a three-step class (one merit step and two performance steps) to a standard five step range. Eligibility for the existing accounting differential is eliminated, which has the net effect of adding two five percent steps to the series and brings the classification closer to market median. The third action reallocates the represented classifications of the Payroll Technician series to recognize the increased level of difficulty resulting from the recent upgrade and modifications of the PeopleSoft system and provide a career ladder by enabling incumbents to count qualifying experience towards the accounting series. The final action reallocates the five-step unrepresented classification of Auditor-Controller Division Manager. Eligibility for the existing accounting differential is eliminated, which has the net effect of adding less than five percent to the series and brings the classification closer to market median. County Administrator The proposed actions add additional steps to the unrepresented Management Analyst and Labor Relation classifications. These classifications are used solely in divisions of the County Administrator’s Office (County Administration, Office of Reentry and Justice, Clerk of the Board, and Labor Relations). These classifications are significantly below the median of our comparator agencies. Despite repeated recruitment and extensive outreach, the Department has often been unsuccessful in recruiting qualified candidates. The salary adjustments include adding three new steps to the Management Analyst series, and two new steps to the Labor Relations series, which will bring the County closer to market and enhance current recruitments. Veterans Services The proposed action moves the unrepresented, single position classification of County Veterans’ Services Officer from a one-step class to a four-step class to recognize the increasing level of complexity regarding provision of benefits to veterans in Contra Costa County. CONSEQUENCE OF NEGATIVE ACTION: For long-term continuity, the actions are required to reduce dependency on outside consultants and to train, retain and recruit qualified applicants. AGENDA ATTACHMENTS P300 22347 Attachment to P300 22347 Revised P300 22400 Attachment to P300 22400 revised P300 22404 Attachment to P300 22404 P300 22409 MINUTES ATTACHMENTS signed P300 22347 22400 22404 22409 POSITION ADJUSTMENT REQUEST NO. 22347 DATE 11/26/2017 Department No./ Department Human Resources Budget Unit No. 0035 Org No. Multi Agency No. 05 Action Requested: Abolish, Establish, and Reallocate specified positions in the Human Resources Department as detailed in attachment. Proposed Effective Date: 1/1/2019 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: Estimated total cost adjustment (salary / benefits / one time): Total annual cost $72,535.00 Net County Cost $19,085.00 Total this FY $16,818.00 N.C.C. this FY $6,367.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 83% User Department Fee Offset, 17% NCC Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Tina Pruett ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Lisa Driscoll 1/7/2019 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 1/9/2019 See attached. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. 2/1/2019(Date) Tina Pruett 1/10/2019 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 1/10/2019 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Lisa Driscoll Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01   Human Resources  Attachment to P300 #22347    1. REALLOCATE the classification of Human Resources Technician (AG7B) (unrepresented) from salary plan  and grade B85‐1308 ($4,485.93‐$5,452.67) to salary plan and grade B85‐1136 ($4,945.73‐$6,011.57), and  place incumbents in steps as follows:    a. Employees # 87271 (Pos # 15834), 82258 (Pos # 15908), 87308 (Pos # 11765) at the New Step 1, with  an anniversary date for merit review of February 1 going forward;  b. Employee # 79563 (Pos # 13178) at the New Step 2;  c. Employees 66569 (Pos # 13176), 78799, (Pos # 15251) 71593 (Pos # 11120) at the New Step 3.     2. REALLOCATE and RETITLE the classification of Senior Human Resources Consultant (AGTF) (unrepresented)  from salary plan and grade B85‐1768 ($7,073.87‐$8,598.33) to Human Resources Analyst at salary plan and  grade B85‐1138 ($6,416.21‐$8,598.33) and place incumbents in steps as follows:    a. Employees # 71386 (Pos # 14652), 73365 (Pos # 100), 71910 (Pos # 13287), Employee # 77218 (Pos #  15906) at the New Step 7;  b. Employee # 82341 (Pos # 15907) at the New Step 4;  c. Employee # 82358 (10953) at the New Step 4.    3. ESTABLISH the classification of Lead Human Resources Analyst (AGNA) (unrepresented) at salary plan and  grade B85‐1080 ($7,427.56‐$9,953.64), and reclassify three vacant Human Resources Consultant positions  (position #s 13175, 13243, 14653) to Lead Human Resources Analyst.    4. REALLOCATE and RETITLE the classification of Personnel Services Supervisor (AGDE) (unrepresented) from  salary plan and grade B82‐1821($7,680.50‐$10,329.42) to Human Resources Supervisor at salary plan and  grade B82‐1821 ($7,707.97‐$10,329.42) with no Outstanding Performance Pay steps and reclassify the  Employee Benefits Supervisor position and its incumbent to Human Resources Supervisor and place  incumbents in steps as follows:    a. Employees # 71979 (Pos # 86) 27843 (Pos # 15832) 72237 (Pos # 93) at the New Step 7.    5. REALLOCATE the classification of Human Resources Information Systems Administrator (AGDG)  (unrepresented) from salary plan and grade B85‐1001 ($7,931.79‐$10,629.35) to salary plan and grade  B85‐1001 ($10,037.26‐$12,200.35)    6. REALLOCATE the classification of Human Resources Manager (AGD4) (unrepresented) from salary plan and  grade B85‐1954 ($8,504.32‐$11,396.58) to salary plan and grade B85‐1954 ($9,375.994 ‐$12,564.73), and  place incumbents in steps as follows:    a. Employee # 82057 (Pos # 17206) at the New Step 5;  b. Employee # 86303 (Pos # 17266) at the New Step 4.    7. ABOLISH the classifications of Human Resources Consultant (AGVF) (unrepresented) and Employee  Benefits Supervisor (AJHA) (unrepresented).  POSITION ADJUSTMENT REQUEST NO. 22400 DATE 12/20/2018 Department No./ Department Auditor-Controller Budget Unit No. 0010 Org No. Multi Agency No. 10 Action Requested: Cancel, add, and reallocate specified positions in the Auditor-Controller's Office accounting series as specified in Attachment. Proposed Effective Date: 1/15/2019 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: Estimated total cost adjustment (salary / benefits / one time): Total annual cost ($36,000.00) Net County Cost ($36,000.00) Total this FY ($15,000.00) N.C.C. this FY ($15,000.00) SOURCE OF FUNDING TO OFFSET ADJUSTMENT The adjustment will save approximately $36,000 per year. Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Robert Campbell ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Lisa Driscoll 12/20/2018 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 12/20/2018 See attached. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. 2/1/2019(Date) Tina Pruitt 12/20/2018 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 1/7/2019 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Lisa Driscoll Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 1    Auditor‐Controller  Attachment to P300 #22400    1. ESTABLISH the following four classifications:     a. Accountant‐Auditor I (represented) at salary level ZB5‐1368 ($5,051.24 ‐ $6,139.81) and reclassify  positions and incumbents of Accountant I and Auditor I classifications as follows:    i. Employees #82010 (Pos #148) and #79286 (Pos #182) and vacant position #181 at the New Step 1  ii. Employees #83899 (Pos #150) and #84450 (Pos #205) at the New Step 3  iii. Employees #86709 (Pos #197) and #81473 (Pos #14848) at the New Step 5    b. Accountant‐Auditor II (represented) at salary level ZB5‐1408 ($5,643.64 ‐ $6,859.88) and reclassify  positions and incumbents of Accountant II and Auditor II classifications as follows:    i. Vacant position #180 at New Step 1  ii. Employees #82016 (Pos #183) and #82143 (Pos #202) at New Step 3     c. Accountant‐Auditor III (represented) at salary level ZB5‐1644 ($6,418.55 ‐ $7,801.79) and reclassify  positions and incumbents of Accountant III and Auditor III classifications as follows:    i. Vacant positions #135, #136, #155, and #203 at the New Step 1  ii. Employee #83141 (Pos #165) at the New Step 2  iii. Employees #67338 (Pos #15600) and #79732 (Pos #208) at the New Step 4  iv. Employee #78364 (Pos #194) and #71066 (Pos #184) at the New Step 5    d. Supervising Accountant‐Auditor (represented) at salary level ZA5‐1001 ($7,492.85 ‐ $9,107.61) and  reclassify positions and incumbents of Supervising Accountant classification as follows:    i. Employee #76495 (Pos #175) at the New Step 3  ii. Employee #81449 (Pos #17645) at the New Step1  iii. Employee #72525 (Pos #171) at the New Step 4    2. CANCEL the classifications of Auditor I, II, and III (represented).      3. REALLOCATE the classification of Assistant County Auditor‐Controller (SAB1) (unrepresented) from salary  level B85‐2263 ($11,548.13‐$12,731.82) to salary level B85‐0874 ($12,125.54‐$14,738.67) and place  incumbent employee #60474 (Pos #15538) at the New Step 5.    4. CANCEL one Assistant County Auditor‐Controller (Vacant) (Unrepresented) position #206.    5. REALLOCATE the classification of Payroll Technician (JD7B) (represented) from salary level 3R5‐1308  ($4,484.2‐5,450.58) to salary level 3R5‐1308 ($4,594.48 ‐ $5,584.62).  Incumbent employees Emp #65004  (Pos #154), Emp # 77086 (Pos #198), and Emp #77762 (Pos #157) remain at current steps.          2    Auditor‐Controller  Attachment to P300 #22400      6. ESTABLISH the classification of Senior Payroll Technician (represented) at salary level 3R5‐0719 ($4,824.20  ‐ $5,863.85) and reclassify specified positions and incumbents of Payroll Technicians as follows:    a. Employees #62822 (Pos #200), #68618 (Pos #189), and #77008 (Pos #164) at the New Step 5    7. ESTABLISH the classification of Supervising Payroll Technician (represented) at salary level K6X‐1001  ($4,711.60 ‐ $6,314.00) and reclassify position and incumbent of Account Clerk Supervisor as follows:    a. Employee #34856 (Pos #13898) to New Step 7    8. REALLOCATE the classification of Auditor‐Controller Division Manager (SADD) (unrepresented) from salary  level B85‐1004 ($9,095.99 ‐ $11,056.23) to salary level B85‐1004 ($9,977.84 ‐ $12,128.13).  No change to  incumbents’ current steps.  POSITION ADJUSTMENT REQUEST NO. 22404 DATE 1/8/2019 Department No./ Department County Administrator Budget Unit No. Multi Org No. Multi Agency No. 03 Action Requested: Reallocate specified classifications in the County Administrator's Office analyst series as specified in Attachment. Proposed Effective Date: 1/15/2019 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: Estimated total cost adjustment (salary / benefits / one time): Total annual cost $65,342.00 Net County Cost $65,342.00 Total this FY $10,055.00 N.C.C. this FY $10,055.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Exisitng departmental appropriations. Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Lisa Driscoll ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Lisa Driscoll 1/10/2019 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 1/10/2019 See attached. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. 2/1/2019(Date) Tina Pruitt 1/10/2019 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 1/10/2019 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Lisa Driscoll Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01   County Administration  Attachment to P300 #22404    1. REALLOCATE the classification of Management Analyst (ADVB) (unrepresented) from salary level B85‐1434  ($5,602.89‐$7,508.41) seven‐step range to salary level B85‐1434 ($5,602.89‐$8,691.92) ten‐step range.   Incumbent employees remain at existing steps.    2. REALLOCATE the classification of Sr. Management Analyst (ADTD) (unrepresented) from salary level B85‐ 1585 ($6,506.44‐$8,719.25) seven‐step range to salary level B85‐1585 ($6,506.44‐$10,093.63) ten‐step  range.  Incumbent employees remain at existing steps.    3. REALLOCATE the classification of Principal Management Analyst (ADHB) (unrepresented) from salary level  B85‐1905 ($8,923.10‐$10,846.11) five‐step range to salary level B85‐1905 ($8,923.10‐$12,555.73) eight‐ step range.      4. REALLOCATE the classification of Sr. Deputy County Administrator (ADDH) (unrepresented) from salary  level B85‐1978 ($9,601.47‐$12,866.88) seven‐step range to salary level B85‐1978 ($9,601.47‐$14,895.03)  ten‐step range and place incumbent Employee #39386 (Pos #6424) at the New Step 8.  Employees #60541,  #82411, #53576, #61698, #87061 remain at existing steps.    5. REALLOCATE the classification of Labor Relations Analyst I (ADSI) (unrepresented) from salary level B85‐ 1694 ($6,574.10‐$7,990.86) five‐step range to salary level B85‐1694 ($6,574.10‐$8,809.92) seven‐step  range.      6. REALLOCATE the classification of Labor Relations Analyst II (ADSJ) (unrepresented) from salary level B85‐ 1840 ($7,596.57‐$9,233.68) five‐step range to salary level B85‐1840 ($7,596.57‐$10,180.13) seven‐step  range.  Incumbent employees remain at existing steps.    7. REALLOCATE the classification of Principal Labor Relations Analyst (ADNC) (unrepresented) from salary  level B85‐1936 ($8,354.08‐$10,154.43) five‐step range to salary level B85‐1936 ($8,354.08‐$11,195.26)  seven‐step range.  Incumbent employee remains at existing step.    8. REALLOCATE the classification of Labor Relations Manager (ADD6) (unrepresented) from salary level B85‐ 2077 ($9,605.72‐$11,675.81) five‐step range to salary level B85‐2077 ($9,369.28‐$12,555.73) seven‐step  range and place incumbent Employee #83706 (Pos #15734) at the New Step 6.  POSITION ADJUSTMENT REQUEST NO. 22409 DATE 1/9/2019 Department No./ Department Veterans Services Budget Unit No. 0579 Org No. 0579 Agency No. 95 Action Requested: Reallocate classification of County Veterans' Services Officer (96A1) from a one-step to four-step class by adding three steps to top of range (5% each). Place encumbent (Emp #77060) at New Step 2. Proposed Effective Date: 2/1/2019 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: Estimated total cost adjustment (salary / benefits / one time): Total annual cost $8,234.00 Net County Cost $8,234.00 Total this FY $3,431.00 N.C.C. this FY $3,431.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Exisitng departmental appropriations. Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Lisa Driscoll ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Lisa Driscoll 1/9/2019 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 1/10/2019 REALLOCATE the classification of County Veterans' Services Officer (96A1)(unrepresented) from salary plan and grade BD5- 2069 ($9,529.93) to salary plan and grade BD5-2069 ($9,529.93-11,032,09) and place incumbent Employee #77060 at the New Step 2. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. 2/1/2019(Date) Tina Pruitt 1/10/2019 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 1/10/2019 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Lisa Driscoll Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22411 to add one (1) Health Services Reimbursement Accountant (VCTA) position at salary level ZA5-1854 ($7,699.64 - $10,318.26), in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval, this action has an approximate annual cost of $210,322 with pension cost of $43,956 included. The cost is entirely offset by 100% CCHP HMO Enterprise Fund II. BACKGROUND: The Manager of the Contra Costa Health Plan Finance Unit is retiring in the Spring of 2019. This request will allow the department to hire a replacement in order for the retiring manager to train this individual before separating from the County. The Department plans to cancel the vacated position after the Manager retires. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jacqueline Kidd, 925-957-5240 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Jami Napier , Deputy cc: C. 35 To:Board of Supervisors From:Anna Roth, Health Services Date:January 15, 2019 Contra Costa County Subject:Add one position in the Health Services Department CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Contra Costa Health Plan Finance Unit will not have adequately trained staff to meet the demands and operational needs of the health plan. AGENDA ATTACHMENTS P300 No. 22411 HSD MINUTES ATTACHMENTS signed P300 22411 POSITION ADJUSTMENT REQUEST NO. 22411 DATE 12/21/2018 Department No./ Department Health Services Budget Unit No. 0540 Org No. 6567 Agency No. A18 Action Requested: Add one (1) permanent Health Services Reimbursement Accountant (VCTA) position at salary level ZA5- 1854 ($7,699.64 - $10,318.26), in the Health Services Department. (Represented) Proposed Effective Date: 01/15/2019 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $210,322.11 Net County Cost Total this FY $105,161.05 N.C.C. this FY SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% CCHP HMO Enterprise II Fund Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Jacqueline Kidd ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT ______Enid Mendoza________________ __1/10/2019______ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 1/10/2019 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date 1/10/2019 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year -to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefit s Costs : b. Support Cost s : (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c . financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resource s Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Public Works Director, a lease agreement with Ray Morgan Co., effective January 15, 2019, in an amount of $450,000.00 to lease a Cannon C750 Digital Printer for a term of 60 months (five years). FISCAL IMPACT: The cost of printing is covered through charges to County departments. Print and Mail Services is a zero-net County cost operation. (100% Department User Fees) BACKGROUND: Our existing Xerox Color Printer is currently used beyond it's capacity and is causing weekly maintenance down time. The additional Color Printer will allow Print and Mail to continue to meet the print job deadlines requested by the County departments. CONSEQUENCE OF NEGATIVE ACTION: If we do not lease the additional Color Printer, Print and Mail Services will not be able to provide the excellent service we set as our standard. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: Marie Estrada 925-646-5515 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: C. 36 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:January 15, 2019 Contra Costa County Subject:Ray Morgan Co. Blanket PO for $450,000 for a 60 month Lease of Canon C750, Countywide. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Public Works Director, a lease agreement with Ray Morgan Co., effective January 15, 2019, in an amount of $750,000.00 to lease a Canon C10000VP Digital Printer for a term of 60 months (five years). FISCAL IMPACT: The cost of printing is covered through charges to County departments. Print and Mail Services is zero-net County cost operation. (100% Department User Fees) BACKGROUND: The Canon C10000VP Digital Printer will be a replacement of the existing Xerox XC1000P whose lease expires December 2018. The Canon C10000VP is a 100 page per minute digital color printer. It is capable of printing up to 13 x 19 inch high quality color prints. This will be used to print color and complex variable data projects for County departments. CONSEQUENCE OF NEGATIVE ACTION: If we do not lease this equipment, the Canon C750 Digital Color Printer would not be capable of producing the volume of print jobs required. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Marie Estrada 925-646-5515 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 37 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:January 15, 2019 Contra Costa County Subject:Ray Morgan Co. Blanket PO for $750,000 for a 60 month Lease of Canon C10000VP, Countywide. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Public Works Director, a lease agreement with Ray Morgan Co., effective January 5, 2019, in an amount of $150,000.00 to lease two Canon 115's and one Canon 7200 for a term of 24 months (two years). FISCAL IMPACT: The cost of printing is covered through charges to County departments. Print and Mail Services is a zero-net County cost operation. (100% Department User Fees) BACKGROUND: The two Canon 115's and Canon 7200 Digital Printers will be replacements for the existing two Caltronics Konica 1052's and Konica C1060 whose leases at the Martinez Copy Center expire Dec. 2018. Ray Morgan offered Print and Mail Services a savings of $9,627.00 on B/W and Color clicks compared to Caltronics for the 24 month agreement. CONSEQUENCE OF NEGATIVE ACTION: If this request is not approved, the employees at 651 Pine Street and the downtown Martinez County departments will be required to use the Print and Mail Services Copy Center located in Concord. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Marie Estrada 925-646-5515 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 38 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:January 15, 2019 Contra Costa County Subject:Ray Morgan Co. Blanket PO for $150,000.00 for a 24 Month Lease of two Canon 115's & one Canon 7200, Countywide. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to apply for and accept funding from the National Head Start Association, for five Gro More Garden Grants in an amount up to $5,000 each, for a total of $25,000. FISCAL IMPACT: County to receive up to $25,000 in gardening mini-grants. No county match is required. BACKGROUND: The National Head Start Association partnered with Scott's Miracle Gro Foundation to connect young children to healthy food by offering gardening mini-grants to reach Head Start families. Mini-grants of $5,000 each will assist Head Start programs to create edible gardens for young children and their families. If awarded, grantees will receive a garden kit which includes raised beds, weed cloth, tub trugs, child-sized hand tools, child-sized shovels, hose and reel, child-sized watering cans, adult and child-sized gloves, tomato towers, pots, seeds, organic soils and fertilizers, garden planting guides and curriculum. The garden grant is a three APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB 681-6389 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Nasim Eghlima, Ressie Dayco, Sophia Talbot C. 39 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:January 15, 2019 Contra Costa County Subject:National Head Start Association, Gro More Garden Grants Funding BACKGROUND: (CONT'D) year renewable grant program, which includes $5,000 and a garden kit. Five department children's centers applied for the grant, including George Miller (Concord), Lavonia Allen, (Pittsburg), Los Nogales (Oakley), George Miller III (Richmond), and Crescent Park (Richmond). CONSEQUENCE OF NEGATIVE ACTION: If not approved, Department will not be able to pursue this gardening program, which would provide families with increased access to fresh produce. CHILDREN'S IMPACT STATEMENT: The grant will support two of the community outcomes established in the Children's Report Card: 2) "Children and Youth Healthy and Preparing for Productive Adulthood" and 4) "Families that are Safe, Stable and Nurturing" by providing nutritional information and encouragement to families for healthy lifestyles. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Grant Award #28-701-5 from the United States Department of Health and Human Services, to pay County an amount not to exceed $200,000, for the operation of the Appian House Transitional Housing Program for youth ages 18-21 in Contra Costa County who are homeless and exiting the foster care system, for the period from September 30, 2018 through September 29, 2019. FISCAL IMPACT: Approval of this award will result in an amount not to exceed $200,000, payable to the County, from Contra Costa Regional Health Foundation. County match of $236,214 is required. BACKGROUND: The funds received from United States Department of Health and Human Services are necessary for the operation of the Appian House Transitional Housing Program which serves youth 18 to 21 years of age who are homeless and exiting the foster care system. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lavonna Martin, 925-608-6701 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: L Walker, M Wilhelm C. 40 To:Board of Supervisors From:Anna Roth, Health Services Director Date:January 15, 2019 Contra Costa County Subject:Grant Award #28-701-5 with United States Department of Health and Human Services BACKGROUND: (CONT'D) Approval of Grant Award #28-701-5 will allow the County to receive funding for the Appian House Transitional Housing Program, through September 29, 2019 CONSEQUENCE OF NEGATIVE ACTION: If this award is not accepted, the Appian House Transitional Housing Program would be required to operate at reduced capacity, displacing youth back into homelessness. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Grant Agreement #29-818-1 with Public Health Foundation Enterprises, Inc., a nonprofit organization, to pay County an amount not to exceed $28,125 for participation in the FoodNet Expanded Case Exposure Ascertainment (eCEA) Project for the period from January 15, 2019 through July 31, 2019. FISCAL IMPACT: This Agreement will result in an amount not to exceed $28,125 in funding by Public Health Foundation Enterprises, Inc. (No County match required) BACKGROUND: The Health Services Department’s Public Health Division receives hundreds of reports of Salmonellosis and Shigellosis cases annually. There are likely many cases that do not get reported because community members do not see their doctor or confirmatory testing is APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Daniel Peddycord 925-313-6712 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: L Walker, M Wilhelm C. 41 To:Board of Supervisors From:Anna Roth, Health Services Director Date:January 15, 2019 Contra Costa County Subject:Agreement #29-818-1 with Public Health Foundation Enterprises, Inc. BACKGROUND: (CONT'D) not performed. These infections can result in serious illness and hospitalization across the age spectrum. Administering the expanded case report and the eCEA questionnaire will allow health officials to gathering additional information that could result in enhanced disease prevention and control activities. On March 13, 2018, the Board of Supervisors approved Grant Agreement #29-818 with Public Health Foundation Enterprises, Inc. to receive funds for participation in the eCEA, to study foodborne bacteria, for the period from January 1, 2018 through July 31, 2018. Approval of Agreement #29-818-1 will allow the County to receive additional funds to support the eCEA Project, through July 31, 2019. This Agreement includes mutual indemnification. CONSEQUENCE OF NEGATIVE ACTION: If this agreement is not approved, The County will not receive funding to provide services for the eCEA Project. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Standard Amendment Agreement #29-502-44 (State #17-94124, A2) with the Department of Health Care Services, to amend Standard Agreement #29-502-42, to increase the amount payable to the County by $198,204, from $23,572,025 to a new payment limit not to exceed $23,770,229, with no change in the original term of July 1, 2017 through June 30, 2020. FISCAL IMPACT: Approval of this amendment agreement will result in an increase of $198,204 for Drug Medi-Cal Federal Participation revenues. No County match is required. BACKGROUND: The California Department of Health Care Services (DHCS) provides funding to counties for Substance Abuse Disorder (SUD) prevention and treatment services through a contractual mechanism. This contract is supported by State General Fund, Federal Substance Abuse Prevention and Treatment (SAPT) Block Grant and the Federal APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Matthew White, 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Marcy Wilhelm C. 42 To:Board of Supervisors From:Anna Roth, Health Services Director Date:January 15, 2019 Contra Costa County Subject:Amendment Agreement #29-502-44 with the Department of Health Care Services BACKGROUND: (CONT'D) Share of reimbursement claimed for Drug Medi-Cal services. On December 5, 2017, the Board of Supervisors approved Standard Agreement #29-502-42 (as amended by Amendment Agreement #29-502-43) with the Department of Health Care Services, for the period from July 1, 2017 through June 30, 2020, to provide SUD prevention and treatment services. Approval of this Standard (Amendment) Agreement #29-502-44, will increase funding for the Drug Medi-Cal Substance Abuse Treatment Services, with no change in the original term through June 30, 2020. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved the County will not be able to continue to receive funds to support the Substance Abuse Services, Prevention and Treatment Program. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a Software and Service Agreement #23-618 with West Interactive Services Corporation, in an amount not to exceed $234,075 for TeleVox software appointment reminder system at Contra Costa Regional Medical Center, for the period from August 1, 2018 through March 31, 2020. FISCAL IMPACT: 100% funding is included in the Hospital Enterprise Fund I Budget. BACKGROUND: Televox HouseCalls Automated Messaging Software and appointment reminder system provides meaningful use services to the Ambulatory and Mental Health Service Departments for appointment reminders to CCRMC patients pertaining to mammography reminders, mammography no-show/follow-up, pediatric immunization and APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patrick Wilson, 925-335-8700 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Marcy Wilhelm C. 43 To:Board of Supervisors From:Anna Roth, Health Services Director Date:January 15, 2019 Contra Costa County Subject:Contract #23-618 with West Interactive Services Corporation for TeleVox Software BACKGROUND: (CONT'D) ad hoc canceled appointments reminders. Televox interfaces with the CCRMC electronic records system. Approval of Software and Services Agreement #23-618 will allow the vendor to continue providing services through March 31, 2020. These services were previously provided under a Purchase Order. The Agreement obligates the County to indemnify the vendor for breaches of the agreement or claims arising from County materials used with the system. CONSEQUENCE OF NEGATIVE ACTION: Failure to approve the agreement and pay for the services would interrupt the messaging system reminders and fail to remind patients of important appointments or cancellations. ATTACHMENTS RECOMMENDATION(S): APPROVE and AUTHORIZE the Human Resources Director, or designee, to execute a three-year software and service contract with Worxtime, LLC in an amount not to exceed $225,000 effective January 1, 2019 through December 31, 2021. FISCAL IMPACT: The cost of this contract is 100% funded through the Benefits Administration Fee. BACKGROUND: The Affordable Care Act (ACA) requires that the County file information returns with the Internal Revenue Service and provide statements to employees about the health insurance coverage offered by Contra Costa County. Worxtime, LLC will assist the Human Resources Department to comply with the ACA requirement by providing a cloud-hosted software solution. The system will enable the County to provide required data to Worxtime electronically. Worxtime will file the IRS required reports and mail the required statements to County employees. The contract obligates the County to indemnify Worxtime for losses arising out of the County’s breach of the agreement. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Dianne Dinsmore 925-335-1776 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 44 To:Board of Supervisors From:Dianne Dinsmore, Human Resources Director Date:January 15, 2019 Contra Costa County Subject:Contract with Worxtime, LLC for ACA Reporting Services CONSEQUENCE OF NEGATIVE ACTION: If the contract is not approved, the County will be unable to file timely and accurate returns to the IRS and furnish statements to employees as required by law and as a result, may incur significant fines imposed by the federal government. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Chief Information Officer, a blanket purchase order with Graybar Electric Company, in an amount not to exceed $2,500,000 for the procurement of radio and telecommunications parts and equipment; data communications, security products and related products, as needed, for the period December 31, 2018 through January 31, 2023. FISCAL IMPACT: $2,500,000 (100% User Fees); all costs are charged to the ordering departments through DoIT's billing process. BACKGROUND: The Department of Information Technology requires the ability to readily purchase parts, supplies and equipment in order to complete Work Order requests and other jobs submitted by their customers. The pricing is pursuant to U.S. Communities Contract Master Agreement NO. EV-2370 solicited by the City of Kansas City, Missouri, terms February 1, 2018 - January 31, 2023 with an option to renew for (3) additional (2) year periods. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Joanne Buenger, Deputy CIO 925-313-1202 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 45 To:Board of Supervisors From:David Twa, County Administrator Date:January 15, 2019 Contra Costa County Subject:Approve a Blanket Purchase Order with Graybar Electric Company for Supplies BACKGROUND: (CONT'D) In accordance with Administrative Bulletin No. 611.0, blanket purchase orders in excess of $100,000 require Board of Supervisors approval. The County Administrator's Office has reviewed this request and recommends approval. CONSEQUENCE OF NEGATIVE ACTION: If the action is not approved, DoIT will not have the means necessary to process and pay anticipated expenses through the Blanket Purchase Order. ATTACHMENTS RECOMMENDATION(S): APPROVE and AUTHORIZE the Auditor-Controller to issue a refund of overpayment of documentary transfer tax totaling $3456.65 to specified parties, as recommended by the Clerk-Recorder. FISCAL IMPACT: The recommendation will result in a reduction of $3456.65 to the County General Fund: $1259.50 is from the 2017-18 fiscal year and $2197.15 is from the 2018-19 fiscal year. BACKGROUND: The County Clerk-Recorder received duplicate payment of documentary transfer tax or should not have collected transfer tax from the following parties in the amounts listed on the following page: APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Laura Wilson, 925-335-7921 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 46 To:Board of Supervisors From:Joseph E. Canciamilla, Clerk-Recorder Date:January 15, 2019 Contra Costa County Subject:Refund Overpayment of Documentary Transfer Tax BACKGROUND: (CONT'D) ePN, LLC 400 Second Ave S Minneapolis, MN 55401 Series #2018-007918 $962.50 Simplifile Eric Keddington 5072 North 300 W Provo,UT 84604 Series #2018-0103184 $297.00 Synrgo, Inc. 3380 N.San Fernando Los Angeles, CA 90065 Series #2018-0112376 $533.50 Old Republic Title Attn: Alexis Williams 900 Colusa Ave #206 Berkeley, CA 94707 Series #2018-0154245 586.30 City of Martinez Christina Ratcliffe 525 Henrietta St. Martinez, CA 94553 Series #2018-0118370 $639.00 Old Republic Title Co. Daisy DeGuzman 275 Battery St, Ste 1500 SF, CA 94111 Series #2018-0155786 $438.35 CONSEQUENCE OF NEGATIVE ACTION: CONSEQUENCE OF NEGATIVE ACTION: Failure to reimburse the parties would cause them to pay more than legally required for documentary transfer tax. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute a purchase order with F.S.O.C., in an amount not to exceed $195,000, for the purchase of tactical gear. FISCAL IMPACT: 100% CCCFPD EMS Transport Fund BACKGROUND: Between the December 14, 2012 (the date of the Sandy Hook Elementary School shooting), and May 18, 2018, there have been 240 school shootings nationwide, resulting in 148 individuals killed and 310 wounded. Between January 2017 and May 2018, California schools experienced seven active shooting incidents, resulting in three individuals killed and six wounded. The trauma of these events prompted law enforcement agencies and first responders across the country to search for solutions on how to minimize casualties in an Intentional Mass Casualty Incident (I-MCI). Joint statements from the International Association of Fire Fighters, California Professional Firefighters, and the International Fire Chiefs Association on active shooter events, as well as a newly developing National Fire Protection Association APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elizabeth Patterson, Fiscal Officer 925-941-3300 x 1302 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 47 To:Contra Costa County Fire Protection District Board of Directors From:Jeff Carman, Chief, Contra Costa County Fire Protection District Date:January 15, 2019 Contra Costa County Subject:Purchase Order for Tactical Gear BACKGROUND: (CONT'D) guideline and other documentation, have directed that fire and law enforcement work together to provide common tactics, common communications, and effective operations. To that end, the Contra Costa County Fire Protection District (District) is implementing policies and procedures to address CA Assembly Bill 1598, which relates to emergency response services for active shooter incidents. This includes collaboration between fire and law enforcement agencies regarding policy, training, response, and emergency treatment and extraction protocols for Active Shooter (AS) and Mass Casualty Incidents (MCI). A component of this is the acquisition of ballistic vests and helmets to provide protection to firefighters who respond on these types of incidents. CONSEQUENCE OF NEGATIVE ACTION: Firefighters providing medical care to victims during active shooter incidents can be at risk of injury or death themselves. The District's current uniform for medical incidents does not provide protection from ballistic threats. CHILDREN'S IMPACT STATEMENT: There is potential for an active shooter incident to occur at any location. While school shootings are relatively rare, they can be particularly devastating to the community. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a purchase order amendment with Cintas Fire Protection to increase the payment limit from $99,000 to a new payment limit of $140,000 for fire extinguisher maintenance, with no change to the original term April 1, 2017 through January 31, 2019, Countywide. FISCAL IMPACT: This cost is to be funded through Public Works Facilities budget and user departments. (100% Department User Fees) BACKGROUND: Public Works Fleet and Facilities Services are responsible for fire extinguisher maintenance in County buildings and vehicles. Fire extinguishers must, by law, be inspected and certified annually. Public Works bid this as Bidsync #1501-117, and awarded Cintas Fire Protection. This commodity was bid for two years with three possible one year extensions. This award is in the middle of the second possible renewal. Facilities Services has exhausted the funds in this purchase order and is requesting an increase in the value. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Stan Burton 925-313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 48 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:January 15, 2019 Contra Costa County Subject:APPROVE a purchase order amendment with Cintas Fire Protection, Countywide. CONSEQUENCE OF NEGATIVE ACTION: If this agreement is not approved, fire extinguisher maintenance will discontinue. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute a purchase order amendment with Sysco Food Service, Inc., on behalf of the Probation Department, to increase the amount by $200,000 to a new total of $1,560,000 and extend the term from December 31, 2018 to June 30, 2019 for the purchase of bulk foodstuffs for detained residents at the county juvenile facilities. FISCAL IMPACT: The cost of $200,000 is funded through County General Fund as part of the Probation Department's operating budget. BACKGROUND: The Probation Department is required to provide residents detained at the Juvenile Hall and the Orin Allen Youth Rehabilitation Facility with three meals and two snacks each day. These meals must conform to the guidelines of California Code of Regulations (CCR), Title 15, section 1461. In addition to the state mandated guidelines breakfast and lunch must meet the requirements of the Hunger Free Kids Act of 2010 (HFKA) to qualify for reimbursement through the National School Lunch Program. Recent changes to the HFKA have mandated specific bidding and purchasing requirements. The purpose of this board order is to add funding and extend the effective date of purchase order 05096 to allow time to prepare, issue and evaluate an RFP in accordance with the with the new mandates of the HFKA; most noticeably the buy American provisions. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Danielle Fokkema, 925-313-4195 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 49 To:Board of Supervisors From:Todd Billeci, County Probation Officer Date:January 15, 2019 Contra Costa County Subject:Purchase Order Amendment – Sysco Food Service CONSEQUENCE OF NEGATIVE ACTION: The Probation Department will not have the necessary bulk foodstuffs to feed detained juveniles and the department will fail to be in compliance with Title 15 CCR. CHILDREN'S IMPACT STATEMENT: This action supports two of the community outcomes established in the Children's Report Card: 1) "Children and Youth Healthy and Preparing for Productive Adulthood" and 2) "Communities that are Safe and Provide a High Quality of Life for Children and Families." RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to issue Request for Proposal #1166 for Respite Services in an amount not to exceed $350,000 for the period July 1, 2019 through June 30, 2020. FISCAL IMPACT: Request for Proposal #1166 would solicit a $350,000 contract for Respite Services. Funding for these service would consist of 79% State 2011 Realignment, and 21% County. BACKGROUND: The Employment and Human Services Department, Children and Family Services Bureau, requests issuance of a Request for Proposal (RFP) for Respite Services. Respite care is defined as support services intended to provide an interval of rest or relief for caregivers (resource parents, relative or non-relative extended family members) who are caring for program eligible children. These services are necessary to provide comprehensive high quality in-home, out-of-home and site based respite services to support the relative caregivers and foster parents in their full-time role as caregivers. This program will support foster caregivers throughout the County. Most of these caregivers are with APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres 608-4960 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 50 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:January 15, 2019 Contra Costa County Subject:Issuance of Request for Proposal #1166 for Respite Services BACKGROUND: (CONT'D) drug-exposed and medically fragile children. Respite services are available 24-hours a day, seven days a week. In addition, the services are designed to: improve the safety, permanence, and well-being of the children receiving services; allow the primary caregiver(s) time for necessary self-care and to keep medical and other personal appointment; reduce stress; improve family stability; and, ensure families are able to access a range of resources that support permanence, stability, and self-sufficiency. CONSEQUENCE OF NEGATIVE ACTION: Caregivers will not have the opportunity to receive services for the children in their care, including those who are drug-exposed and medically fragile. CHILDREN'S IMPACT STATEMENT: Contracts resulting from this Request for Proposal for Respite Services will support four of the community outcomes in the Children's Report Card: 1) "Children Ready for and Succeeding in School"; 2) "Children and Youth Healthy and Preparing for Productive Adulthood"; 4) "Families that are Safe, Stable and Nurturing"; and, 5) "Communities that are Safe and Provide a High Quality of Life for Children and Families". Respite services may be used during times of crisis when a caregiver needs to be away from the home or when relative caregivers must pursue other activities that temporarily take them away from children whose special needs require ongoing care. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #26-904-30 with Stephen D. Weiss, M.D., an individual, in an amount not to exceed $920,000, to provide general surgery services at Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers, for the period from January 1, 2019 through December 31, 2020. FISCAL IMPACT: This contract is funded 100% by Hospital Enterprise Fund I. (No rate increase) BACKGROUND: On December 12, 2017, the Board of Supervisors approved Contract #26-904-29 with Stephen D. Weiss, M.D., to provide general surgery services at CCRMC and Contra Costa Health Centers, for the period from January 1, 2018 through December 31, 2018. Approval of Contract #26-904-30 will allow Contractor to continue to provide general surgery services at CCRMC and Contra Costa Health Centers through December 31, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: SAMIR SHAH, M.D. (925) 370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: A Floyd , M Wilhelm C. 51 To:Board of Supervisors From:Anna Roth, Health Services Director Date:January 15, 2019 Contra Costa County Subject:Contract #26-904-30 with Stephen D. Weiss, M.D. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients requiring general surgery services will not have access to Contractor’s services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Chief Information Officer, Department of Information Technology, purchase orders with AT&T; Presidio Networked Solutions Group, LLC; Anritsu Company; and Tessco, and a third-party lease agreement with Key Government Finance, Inc., in an amount not to exceed $1,750,000 for the purchase of computer equipment, software, and support for the period February 1, 2019 through February 28, 2023, Countywide. FISCAL IMPACT: The cost of $1,750,000 is charged back to user departments through the Department of Information Technology's billing process. BACKGROUND: The Department of Information Technology is purchasing Cisco and other computer equipment, Smartnet Solution Support, Endpoint Base and Subscription Licenses for the maintenance of the County's AT&T phone system, and radio systems. Key Government Finance, Inc., is a financing partner of Cisco Systems, Inc. The interest rate for this financing schedule is not to exceed 2.2%. The amount needed to cover the principal and interest has been budgeted for the fiscal year 2018/2019. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: David Gould, (925) 313-2151 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 52 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:January 15, 2019 Contra Costa County Subject:Authorize a Purchase Order with AT&T, Presidio Networked Solutions Group, LLC and a third-party lease agreement with Key Government Finance, Inc. CONSEQUENCE OF NEGATIVE ACTION: Failure to maintain these critical systems may result in reduced capacity, system failure, and interrupted business and emergency operations. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Huntington Business Systems, Inc., effective February 28, 2019, to increase the payment limit by $63,075 to a new payment limit of $140,325, and to extend the term end date from February 28, 2019 to February 29, 2020. FISCAL IMPACT: The contract will increase expenditures by $63,075. The cost of the contract is covered by 100% Administrative Overhead allocations, which are 43% Federal, 52% State, 5% County funds. BACKGROUND: The amended contract with the vendor will provide continued services for software subscriptions, training, and technical assistance support of the Huntington Business Systems Software, Ecotime. The current contract term of March 1, 2018 through February 28, 2019, will be extend to end February 29, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: V. Kaplan, (925) 608-4963 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 53 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:January 15, 2019 Contra Costa County Subject:Amend Contract with Huntington Business Systems, Inc. BACKGROUND: (CONT'D) Contractor provides a Human Resources reporting software application developed specifically to better manage and administer the County’s Department of Employment and Human Services (EHSD) duties under the Family Medical Leave Act (FMLA). This system includes the software, the database to be populated with EHSD payroll and timekeeping data, and the related servers and hardware. CONSEQUENCE OF NEGATIVE ACTION: EHSD will be unable to provide efficient services without the use of Contractor supplied software. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment Agreement #22-137-53 with Meals on Wheels Diablo Region, a non-profit corporation, effective December 1, 2018, to amend Contract #22-137-52, to increase the payment limit by $25,844, from $439,118 to a new payment limit of $464,962, with no change in the original term of July 1, 2018 through June 30, 2019, and to increase the automatic extension amount by $6,460 from $109,780 to $116,240, with no change in the term of the automatic extension, through September 30, 2019. FISCAL IMPACT: This amendment is funded by 100% by Title III-C2 of the Older Americans Act of 1965. (Rate increase) APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Dan Peddycord, 925-313-6712 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: D Morgan, M Wilhelm C. 54 To:Board of Supervisors From:Anna Roth, Health Services Director Date:January 15, 2019 Contra Costa County Subject:Amendment #22-137-53 with Meals on Wheels Diablo Region BACKGROUND: On September 11, 2018, the Board of Supervisors approved Contract #22-137-52 with Meals on Wheels Diablo Region for the period from July 1, 2018 through June 30, 2019, which included a three-month automatic extension through September 30, 2019, for the provision of home-delivered meals for the Senior Nutrition Program, including modifications to County’s standard indemnification clause and General Conditions. Approval of Contract Amendment Agreement #22-137-53 will allow the Contractor to provide additional services through June 30, 2019. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, County’s homebound senior citizens will not receive Senior Nutrition Program meals, which provide at least one third of their daily nutrition. RECOMMENDATION(S): APPROVE and AUTHORIZE the County Director of Risk Management to execute contracts with selected legal firms for defense of the County in workers' compensation, medical malpractice and civil rights claims effective January 1, 2019 through December 31, 2019 in accordance with a specified fee schedule for the following firms: Bold, Polisner, Maddow, Nelson & Judson; Craddick, Candland & Conti; D'Andre, Peterson, Bobus & Rosenberg; Edrington, Schirmer & Murphy; Hanna, Brophy, MacLean, McAleer & Jensen; McClellan & Corren; McNamara, Ney, Beatty, Slattery, Borges & Ambacher; Mullen & Filippi; and Thomas, Lydng, Cartier & Gaus. FISCAL IMPACT: Legal costs are funded through the Workers' Compensation, Liability and Medical Malpractice Internal Service Funds. BACKGROUND: Legal firms are selected for their experience and expertise in particular areas of legal defense. Risk Management assigns cases to the various firms. The following legal firms selected for defense of claims APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharon Hymes-Offord (925) 335-1400 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Sharon L. Anderson, County Counsel C. 55 To:Board of Supervisors From:Sharon Offord Hymes, Risk Manager Date:January 15, 2019 Contra Costa County Subject:Risk Management Legal Defense Contracts BACKGROUND: (CONT'D) > with one-year contracts from January 2019 to December 31, 2019 are: Bold, Polisner, Maddow, Nelson & Judson; Craddick, Candland & Conti; D'Andre, Peterson, Bobus & Rosenberg; Edringdon, Schirmer & Murphy; Hanna, Brophy, MacLean, McAleer & Jensen; McClellan & Corren; McNamara, Ney, Beatty, Slattery, Borges & Ambacher; Mullen & Filippi; and Thomas Lyding, Cartier & Gaus. CONSEQUENCE OF NEGATIVE ACTION: The County will not have the benefit of aforementioned firms' legal expertise. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #72-116 with Life Technologies Corporation, a corporation, in an amount not to exceed $70,406, to provide maintenance and repair services for Public Health Laboratory instruments, for the period November 18, 2018 through November 17, 2021. FISCAL IMPACT: This Contract is funded 100% by Public Health Laboratory Fees. BACKGROUND: Under Contract #72-121, Contractor will provide maintenance and repair services for instruments at the Public Health Laboratory for the period from November 18, 2018 through November 17, 2021. This contract includes modifications to County’s standard indemnification clause. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Dan Peddycord, 925-313-6712 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: L Walker, M Wilhelm C. 56 To:Board of Supervisors From:Anna Roth, Health Services Director Date:January 15, 2019 Contra Costa County Subject:Contract #72-121 with Life Technologies Corporation CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the Health Services Department will not have access to Contractor’s services. ATTACHMENTS RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #26-604-13 with Michael C. Gynn, M.D., an individual, in an amount not to exceed $830,000, to provide general surgery services at Contra Costa Regional Medical Center (CCRMC) and Health Centers, for the period from January 1, 2019 through December 31, 2020. FISCAL IMPACT: This Contract is funded 100% by Hospital Enterprise Fund I. (No rate increase) BACKGROUND: On December 12, 2017, the Board of Supervisors approved Contract #26-604-12 with Michael C. Gynn, M.D., to provide general surgery services at CCRMC and Contra Costa Health Centers, for the period from January 1, 2018 through December 31, 2018. Approval of Contract #26-604-13 will allow Contractor to continue to provide general surgery services at CCRMC and Contra Costa Health Centers through December 31, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: SAMIR SHAH, M.D. (925) 370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: A Floyd , M Wilhelm C. 57 To:Board of Supervisors From:Anna Roth, Health Services Director Date:January 15, 2019 Contra Costa County Subject:Contract #26-604-13 with Michael C. Gynn, M.D. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients requiring general surgery services will not have access to Contractor’s services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment Agreement #26-563-11 with Total Renal Care, Inc., a corporation, effective January 1, 2019, to amend Contract #26-563-10, to increase the payment limit by $278,366, from $321,634 to a new payment limit of $600,000, with no change in the original term of January 27, 2018 through January 26, 2020. FISCAL IMPACT: This amendment is funded by 100% Hospital Enterprise Fund 1. (No rate increase) BACKGROUND: On January 23, 2018, the Board of Supervisors approved Contract #26-563-10 with Total Renal Care, Inc. for the provision of blood treatment services for inmates/patients at the Martinez Detention Facility, for the period from January 27, 2018 through January 26, 2020. Approval of Contract Amendment Agreement #26-563-11 will allow the Contractor to provide additional blood treatment services through January 26, 2020. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, County inmates/patients will not receive blood treatment services at Martinez Detention Center from this Contractor. . APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal (925) 370-5100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: A Floyd, M Wilhelm C. 58 To:Board of Supervisors From:Anna Roth, Health Services Director Date:January 15, 2019 Contra Costa County Subject:Amendment #26-563-11 with Total Renal Care, Inc. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #26-547-3 with Baychildren’s Physicians (dba UCSF Benioff Children’s Physicians), a non-profit organization, in an amount not to exceed $180,000, to provide maternal-fetal medicine services at Contra Costa Regional Medical Center (CCRMC) and Health Centers, for the period from January 1, 2019 through December 31, 2019. FISCAL IMPACT: This Contract is funded 100% by Hospital Enterprise Fund I. (No rate increase) BACKGROUND: In October 2017, the County Administrator approved and the Purchasing Services Manager executed Contract #26-547-2 with Baychildren’s Physicians (dba UCSF Benioff Children’s Physicians) for the provision of perinatal services including clinic coverage, consultation, on-call coverage, training and medical procedures at Contra Costa Regional Medical Centers for the period from January 1, 2018 through December 31, 2018. Approval of Contract #26-547-3 will allow Contractor to continue to provide APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: SAMIR SHAH, M.D. (925) 370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: A Floyd , M Wilhelm C. 59 To:Board of Supervisors From:Anna Roth, Health Services Director Date:January 15, 2019 Contra Costa County Subject:Contract #26-547-3 with Baychildren’s Physicians (dba UCSF Benioff Children’s Physicians) BACKGROUND: (CONT'D) maternal-fetal medicine services at CCRMC and Contra Costa Health Centers through December 31, 2019. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients requiring maternal-fetal services will not have access to Contractor’s services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #26-583-25 with Specialty Laboratories, Inc. (dba Quest Diagnostics Nichols Institute of Valencia), a corporation, in an amount not to exceed $4,650,000, to provide clinical laboratory services at Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers, for the period from January 1, 2019 through December 31, 2020. FISCAL IMPACT: This Contract is funded 100% by Hospital Enterprise Fund I. (No rate increase) BACKGROUND: On February 7, 2017, the Board of Supervisors approved Contract #26-583-24 with Specialty Laboratories Inc. (dba Quest Diagnostics Nichols Institute of Valencia) to provide clinical laboratory services, including but not limited to diagnostic testing services requested by CCRMC and Health Centers, for the period from January 1, 2017 through December 31, 2018. Approval APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: SAMIR SHAH, M.D. (925) 370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: A Floyd , M Wilhelm C. 60 To:Board of Supervisors From:Anna Roth, Health Services Director Date:January 15, 2019 Contra Costa County Subject:Contract #26-583-25 Specialty Laboratories, Inc. (dba Quest Diagnostics Nichols Institute of Valencia) BACKGROUND: (CONT'D) of Contract #26-583-25 will allow Contractor to continue to provide clinical laboratory services at CCRMC and Contra Costa Health Centers through December 31, 2020. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients requiring clinical laboratory services will not have access to Contractor’s services. RECOMMENDATION(S): ALLOCATE $140,000 from the Livable Communities Trust (District I portion) to the Public Works Department for the Friends of the El Sobrante Library Building Project, as recommended by Supervisor Gioia. FISCAL IMPACT: No General Fund impact. This action allocates $140,000 from the District I portion of the Livable Communities Trust Fund (Fund). The current available balance in the District I portion of the Fund is $213,622.28. BACKGROUND: The Livable Communities Trust Fund (Fund) is a Special Revenue Mitigation Fund that was established by the Board of Supervisors on November 15, 2005, following the approval of the Camino Tassajara Combined General Plan Amendment Project, also known as the Alamo Creek and Intervening Property residential projects, and was required as a condition of approval. The Fund was established to implement the County's Smart Growth Action Plan. The residential developers pay an $8,000 per unit fee (excluding affordable housing portions of the projects) into the Fund. The Department of Conservation and Development administers the Fund. On December 3, 2013, the Board of Supervisors determined APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kristin Sherk, (925) 674-7887 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 61 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:January 15, 2019 Contra Costa County Subject:Allocation of Funds from Livable Communities Trust (District I portion) BACKGROUND: (CONT'D) that revenue from the Fund should be spent equally among supervisorial districts. At complete build-out, deposits to the Fund will total $8,448,000. As of December 20, 2018, the account has collected $8,040,000 in fees and $567,261 in accrued interest with $6,045,786 remaining in uncommitted funds. The approved expenditures to date are shown in Attachment A. The proposed project consists of improvements to the El Sobrante Library located at 4191 Appian Way in El Sobrante. Specific improvements will be completed by Public Works Department staff and include repairs to the foundation, ADA upgrades, relocation of the HVAC, and interior improvements to better serve a greater number of people using the facility. Friends of the El Sobrante Library is an organization dedicated to improving library services in El Sobrante. Once the improvements are completed, the building will be a vibrant community space and a destination for community events in downtown El Sobrante. The building will also house the El Sobrante Historical Society and its exhibits. The project supports goal four of the Smart Growth Action Plan to promote economic revitilization in urban infill communities. CONSEQUENCE OF NEGATIVE ACTION: The Friends of the El Sobrante Library Building project would not receive the subject funds, and the ability to complete the project would be compromised. CHILDREN'S IMPACT STATEMENT: The recommendation supports the following children's outcomes: (1) Children Ready for and Succeeding in School; (2) Children and Youth Healthy and Preparing for Productive Adulthood; and (5) Communities that are Safe and Provide a High Quality of Life for Children and Families. ATTACHMENTS LCT Project List Liveable Communities Trust Fund List of Projects Number Board Date Project Amount Sup District Expenditures Remaining Balance 2013-01 10/22/2013 Northern Waterfront 250,000$ All 250,000.00$ -$ 2016-01 6/14/2016 Heritage Point 1,432,830$ I 57,599.72$ 1,375,230.28$ 2016-02 12/20/2016 Marsh Creek Trail 250,000$ III -$ 250,000.00$ 2016-03 12/20/2016 Agriculture Policy Study 150,000$ III 150,000.00$ -$ 2017-01 3/7/2017 Agra Tech Solar Light Greenhouse 50,000$ IV and V 50% each 10,132.81$ 39,867.19$ 2017-02 3/14/2017 Rides for Veterans (Mobility Matters)33,458$ II 33,458.00$ -$ 2017-02 3/14/2017 Rides for Veterans (Mobility Matters)50,187$ IV 50,187.00$ -$ 2017-03 9/19/2017 Garden Park Apartments 125,000$ IV 125,000.00$ -$ 2018-01 1/16/2018 SRV Street Smarts - 2018 20,000$ II 20,000.00$ -$ 2018-02 2/27/2018 Contra Costa Housing Security Fund 10,000$ II 10,000.00$ -$ 2018-03 3/27/2018 Newell Avenue Pathway 75,000$ II 75,000.00$ -$ 2018-04 3/27/2018 Tri Valley Rising Report 10,000$ II 10,000.00$ -$ 2018-05 6/12/2018 RYSE Acquisition 25,000$ I 25,000.00$ -$ 2018-06 12/4/2018 SRV Street Smarts - 2019 20,000$ II 20,000.00$ -$ 2018-07 12/18/2018 Choice in Aging 40,000$ IV -$ 40,000.00$ Total Allocated 2,541,475$ Total Expenditures 836,377.53$ RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #26-590-24 with The Greeley Company, LLC, a Limited Liability Company, in an amount not to exceed $400,000, to provide consulting for quality and compliance, external peer review, credentialing and medical staff services at Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers for the period from January 1, 2019 through December 31, 2019. FISCAL IMPACT: This Contract is funded 100% Hospital Enterprise Fund I. (New rates) BACKGROUND: On January 9, 2018, the Board of Supervisors approved Contract #26-590-23 with The Greeley Company, LLC, to provide consulting for quality and compliance, external peer review, credentialing and medical staff services, for the period from January 1, 2018 through December 31, 2018. Approval of Contract APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patrick Godley, 925-957-5405 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: L Walker, M Wilhelm C. 62 To:Board of Supervisors From:Anna Roth, Health Services Director Date:January 15, 2019 Contra Costa County Subject:Contract #26-590-24 with The Greeley Company, LLC BACKGROUND: (CONT'D) #26-590-24 will allow Contractor to continue to provide consulting for quality and compliance, external peer review, credentialing and medical staff services at CCRMC through December 31, 2019. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County will not have access to Contractor’s services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a Purchase Order with Zimmer US, Inc., in an amount not to exceed $149,000 for the purchase of implants, supplies, and medical accessories for the Operating Room (OR) at the Contra Costa Regional Medical Center (CCRMC), for the period from February 1, 2019 through January 31, 2022. FISCAL IMPACT: 100% funding is included in the Hospital Enterprise Fund I budget. BACKGROUND: Zimmer US, Inc. provides implants, supplies, and medical accessories for the Operating Room. CCRMC has utilized this vendor since 2007, are satisfied with their products, and do not seek to change vendors at this time. Purchase of supplies guarantees the successful repair of hip, knee, and shoulder replacement or fractures. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Marcy Wilhelm, Margaret Harris C. 63 To:Board of Supervisors From:Anna Roth, Health Services Director Date:January 15, 2019 Contra Costa County Subject:Purchase Order with Zimmer US, Inc. CONSEQUENCE OF NEGATIVE ACTION: If this Purchase Order is not approved, then the CCRMC and OR cannot perform hip, knee, or shoulder replacements or repair fractures. RECOMMENDATION(S): APPROVE and AUTHORIZE the County Counsel, or designee, to execute, on behalf of Contra Costa County, a contract for specialized professional services with Todd Boley, Attorney at Law. FISCAL IMPACT: Services will be billed at hourly rates not to exceed $250.00 per hour and will be charged 100% to the General Fund. BACKGROUND: A lawsuit has been filed against this County, the counties of Alameda and San Diego, and the State of California, seeking injunctive relief. The lawsuit, captioned Wylene Lena Hinkle, et al., v. Jennifer Kent, et al., United States District Court for the Northern District of California, Case No. 18-CF-06430-JCS, alleges legal deficiencies in the operation of the state's and counties' Medi-Cal programs. Todd Boley, Attorney at Law, has specialized expertise in the area of public assistance law and litigation. It is anticipated that the services of Todd Boley, Attorney at Law, will be of assistance in defending the County against the lawsuit. CONSEQUENCE OF NEGATIVE ACTION: The County will be unable to obtain the firm's services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Mary Ann Mason, (925) 335-1800 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Mary Ann Mason, Chief Assistant County Counsel, Todd Boley, Attorney at Law (via County Counsel), Bob Campbell, Auditor-Controller, David Twa, County Administrator C. 64 To:Board of Supervisors From:Sharon L. Anderson, County Counsel Date:January 15, 2019 Contra Costa County Subject:Approval of Contract for Specialized Professional Services RECOMMENDATION(S): APPROVE and AUTHORIZE the County Administrator, or designee, to a contract with Buck Global, LLC, in an amount not to exceed $200,000 for pension plan consulting services for the period January 16, 2019 through June 30, 2020 FISCAL IMPACT: Up to $200,000. 100% department surcharges for employee pension and benefit planning and consulting. BACKGROUND: In 2009, the County contracted with Buck Consultants for pension plan consulting in an effort to find ways to mitigate increasing retirement costs. Buck was tasked with analyzing the current pension plan structure and developing alternative benefit formulas that may have provided the County with long-term savings. Additionally, Buck was asked to develop recommendations to assist the County in managing and mitigating its short-term and long-term retirement costs. Buck is an expert in pension liability management. Today's action renews the contract with Buck, which has recently rebranded to Buck Global, LLC. The County will be able to consult with Buck on an as needed basis as pension related issues arise. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Robert Campbell, County Auditor-Controller C. 65 To:Board of Supervisors From:David Twa, County Administrator Date:January 15, 2019 Contra Costa County Subject:Pension Plan Consulting Contract CONSEQUENCE OF NEGATIVE ACTION: The County will not have a consultant with pension expertise on contract to provide assistantance on an as needed basis. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #27-572-8 with Clark S. Tsai, M.D., Inc., a corporation, in an amount not to exceed $800,000, to provide ophthalmology services for Contra Costa Health Plan (CCHP) members for the period February 1, 2019 through January 31, 2021. FISCAL IMPACT: This Contract is funded 100% by CCHP Enterprise Fund II. (Rate increase) BACKGROUND: On February 7, 2017, the Board of Supervisors approved Contract #27-572-7 with Clark S. Tsai, M.D., Inc. to provide ophthalmology services to CCHP members for the period from February 1, 2017 through January 31, 2019. Approval of Contract #27-572-8 will allow the Contractor to continue to provide ophthalmology services for CCHP members through January 31, 2021. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: K Cyr, M Wilhelm C. 66 To:Board of Supervisors From:Anna Roth, Health Services Director Date:January 15, 2019 Contra Costa County Subject:Contract #27-572-8 with Clark S. Tsai, M.D., Inc. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized health care services for CCHP’s members under the terms of their Individual and Group Health Plan membership contracts with the County will not be provided. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #27-773-5 with Manoj Sumanlal Desai, M.D., in an amount not to exceed $300,000, to provide pediatric primary care services for Contra Costa Health Plan (CCHP) members for the period February 1, 2019 through January 31, 2021. FISCAL IMPACT: This Contract is funded 100% by CCHP Enterprise Fund II. (No Rate increase) BACKGROUND: On February 14, 2017, the Board of Supervisors approved Contract #27-773-4 with Manoj Sumanlal Desai, M.D., to provide pediatric primary care services, for CCHP members for the period from February 1, 2017 through January 31, 2019. Approval of Contract #27-773-5 will allow the Contractor to continue to provide pediatric primary care services through January 31, 2021. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: K Cyr, M Wilhelm C. 67 To:Board of Supervisors From:Anna Roth, Health Services Director Date:January 15, 2019 Contra Costa County Subject:Contract #27-773-5 with Manoj Sumanlal Desai, M.D. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized health care services for CCHP members under the terms of their Individual and Group Health Plan membership contracts with the County will not be provided. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #27-967-2 with Cheyenne Huber (dba Martinez Optometry), an individual, in an amount not to exceed $150,000, to provide optometry services for Contra Costa Health Plan (CCHP) members for the period from February 1, 2019 through January 31, 2021. FISCAL IMPACT: This Contract is funded 100% by CCHP Enterprise Fund II. (Rate increase) BACKGROUND: On January 10, 2017, the Board Of Supervisors approved Contract #27-967-1 with Cheyenne Huber, O.D. (dba Martinez Optometry), to provide optometry services for CCHP members, for the period February 1, 2017 through January 31, 2019. Approval of Contract #27-967-2 will allow the contractor to continue providing optometry services for CCHP members through January 31, 2021. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: K Cyr, M Wilhelm C. 68 To:Board of Supervisors From:Anna Roth, Health Services Director Date:January 15, 2019 Contra Costa County Subject:Contract #27-967-2 with Cheyenne Huber (dba Martinez Optometry) CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized health care services for CCHP members under the terms of their Individual and Group Health Plan membership contracts with the County will not be provided RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #24-403-20 with Jon Whalen, M.D., an individual, in an amount not to exceed $360,960, to provide outpatient psychiatric services to minors for the period from February 1, 2019 through January 31, 2020. FISCAL IMPACT: This Contract is funded by 50% Mental Health Realignment Funds and 50% Federal Medi-Cal. (No Rate increase) BACKGROUND: On November 7, 2017, the Board of Supervisors approved Contract #24-403-18 (as amended by Amendment Agreement #24-403-19) with Jon Whalen, M.D., to provide outpatient psychiatric services, including diagnosing, counseling, evaluation, and medical and therapeutic treatment and consulting and training in medical and therapeutic matters, for the period from February 1, 2018 through January 31, 2019. Approval of Contract #24-403-20 will allow Contractor to continue providing outpatient psychiatric services through January 31, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Matthew White, M.D., 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: E Suisala , M Wilhelm C. 69 To:Board of Supervisors From:Anna Roth, Health Services Director Date:January 15, 2019 Contra Costa County Subject:Contract #24-403-20 with Jon Whalen, M.D. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County’s clients will not have access to Contractor’s outpatient psychiatric services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #74-419-11 with William E. Berlingieri, M.D., an individual, in an amount not to exceed $391,680, to provide outpatient psychiatric services in West Contra Costa County, for the period from January 1, 2019 through December 31, 2019. FISCAL IMPACT: This Contract is funded 100% by Mental Health Services Act. (No rate increase) BACKGROUND: On October 17, 2017, the Board of Supervisors approved Contract #74-419-8, (as amended by Amendment Agreement #74-419-9 and #74-419-10) with William E. Berlingieri, M.D, to provide outpatient psychiatric services to mentally ill adults in West Contra Costa County, including diagnosing, counseling, evaluation, and medical and therapeutic treatment and consulting and training in medical and therapeutic matters for the period from January 1, 2018 through December 31, 2018. Approval of Contract #74-419-11 will allow Contractor to continue providing outpatient psychiatric services through December 31, 2019. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Matthew White, M.D., 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: E Suisala , M Wilhelm C. 70 To:Board of Supervisors From:Anna Roth, Health Services Director Date:January 15, 2019 Contra Costa County Subject:Contract #74-419-11 with William E. Berlingieri, M.D. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients requiring outpatient psychiatric services in West Contra Costa County will not have access to Contractor’s services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment/Extension Agreement #77-003-4 with Brighter Beginnings, a non-profit corporation, effective January 1, 2019, to amend Contract #77-003 to increase the payment limit by $154,252 from $225,344 to a new payment limit of $379,596, and to extend the termination date from December 31, 2019 to December 31, 2020, for additional primary medical care services. FISCAL IMPACT: This Contract is funded 100% by Contra Costa Cares Program (28% CCHP Community Enterprise Fund III; 22% County General Fund; 50% local hospitals). (No rate increase) BACKGROUND: In November 2015, the County Administrator approved and the Purchasing Services Manager executed Contract #77-003, (as amended by Amendment/Extension Agreements #77-003-1 through #77-003-3), with Brighter Beginnings, to provide primary medical care services for the Contra Costa Cares Program for the period from November 1, 2015 through December 30, 2019. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharon Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: E Suisala , M Wilhelm C. 71 To:Board of Supervisors From:Anna Roth, Health Services Director Date:January 15, 2019 Contra Costa County Subject:Amendment/Extension #77-003-4 with Brighter Beginnings BACKGROUND: (CONT'D) Approval of Contract #77-003-4 will allow Contractor to continue providing primary medical care services to Contra Costa Cares Program participants through December 31, 2020. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, low income, uninsured families would not have access to primary medical care services in Contra Costa County. CHILDREN'S IMPACT STATEMENT: This program supports the following Board of Supervisors’ community outcomes: “Families that are Safe, Stable, and Nurturing”; and “Communities that are Safe and Provide a High Quality of Life for Children and Families”. Expected program outcomes include an increase in positive social and emotional development as measured by the Child and Adolescent Functional Assessment Scale (CAFAS). RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with First Baptist Church of Pittsburg, California, to increase the payment limit by $62,060.32 to a new limit of $457,882.32 for Early Head Start Program Enhancement and State General Childcare Development services with no change to term July 1, 2018 through June 30, 2019. FISCAL IMPACT: This contract is funded with 26% Federal, Administration for Children and Families funds ($120,000), and 74% State, California Department of Education funds ($337,882.32). [CFDA #93.600] BACKGROUND: The Department, through the Community Services Bureau, manages a childcare operation that includes Early Head Start and State General Childcare Development programs. In order to reach a wider community, the Bureau sub-contracts APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6334 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Nelly Ige, Haydee Ilan, Ressie Dayco C. 72 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:January 15, 2019 Contra Costa County Subject:2018-19 First Baptist Early Head Start Enhancement & General Childcare Program contract amendment BACKGROUND: (CONT'D) with community based agencies to provide services. This contract is to further the reach of the above mentioned programs by providing 20 program slots for State General Childcare and 20 program slots for Early Head Start Program enhancement. The board approved the contract on July 10, 2018 (c.78). This amendment is to pass through the increased daily reimbursement rate (from $38.87, to $41.04) as approved by the State. CONSEQUENCE OF NEGATIVE ACTION: If not approved, Contractor will not be able to be reimbursed at the higher daily childcare rate. CHILDREN'S IMPACT STATEMENT: The Employment & Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Little Angels Country School LLC, to increase the payment limit by $23,615.56 to a new payment limit of $230,870 for State Preschool services, with no change to term July 1, 2018 through June 30, 2019. FISCAL IMPACT: This contract is entirely State funded by the California Department of Education. BACKGROUND: Contra Costa County receives funds from the Administration for Children and Families (ACF) to provide Head Start and Early Head Start services to program eligible County residents. Contra Costa also receives funds from the California Department of Education (CDE) to provide State Preschool services to program eligible County residents. The State requires an indemnification clause with County subcontractors wherein the subcontractor holds harmless the State and its officers for any losses. In order to provide a wider distribution of services to County residents, the Department subcontracts with APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6333 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Monica DeVera, Ressie Dayco C. 73 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:January 15, 2019 Contra Costa County Subject:2018-19 Little Angels Country School LLC State Preschool Childcare Contract Amendment BACKGROUND: (CONT'D) a number of community-based organizations. Approval of this contract will allow the provision of vital preschool and childcare services to 36 program eligible children in Contra Costa County. The Board approved the contract on June 5, 2018 (c. 98). This amendment is to pass through the increased daily childcare rate as approved by the State. The amendment also includes Quality Improvement funding to be applied to classroom facility improvements. CONSEQUENCE OF NEGATIVE ACTION: If not approved, Contractor will not be reimbursed at the increased daily childcare rate. CHILDREN'S IMPACT STATEMENT: The Employment & Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment/Extension Agreement #77-002-4 with Lifelong Medical Care, a non-profit corporation, effective January 1, 2019, to amend Contract #77-002 to increase the payment limit by $642,936, from $1,358,980, to a new payment limit of $2,001,916, and extend the termination date from December 31, 2019 to December 31, 2020, for additional primary care medical services. FISCAL IMPACT: This Contract is funded 100% by Contra Costa Cares Program (28% CCHP Community Enterprise Fund III; 22% County General Fund; 50% local hospitals). (No rate increase) BACKGROUND: On December 6, 2016, the Board of Supervisors approved Contract #77-002, (as amended by Amendment/Extension Agreements #77-002-1 through #77-002-3), with Lifelong Medical Care, to provide primary care medical services for the Contra Costa Cares Program, for the period from November 1, 2015 through December 31, 2019. Approval of Contract Amendment/Extension Agreement #77-002-4 will allow the Contractor to continue providing primary care services through December 31, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: E Suisala , M Wilhelm C. 74 To:Board of Supervisors From:Anna Roth, Health Services Director Date:January 15, 2019 Contra Costa County Subject:Amendment/Extension #77-002-4 with Lifelong Medical Care CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, low income, uninsured adults would not have access to primary care services in Contra Costa County. RECOMMENDATION(S): APPROVE and AUTHORIZE the purchasing agent, on behalf of the Fire Chief, to amend a purchase order with HME Incorporated to increase the amount from $690,000 to $694,000 for the purchase of two Type III wildland firefighting engines. FISCAL IMPACT: Increased cost of approximately $4,000. 100% Pittsburg Special Fund (203800). BACKGROUND: On March 13, 2018, the Contra Costa County Fire Protection District (District) Board of Directors approved the purchase of two wildland engines in an amount not to exceed $690,000. Purchase Order 11557 was issued April 4, 2018. During construction of the engines, the District needed to change the specifications to add flood lights to the apparatus. The change resulted in an increased total cost of $693,782.26. The Purchase Order will need to be amended to reflect the price increase. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Aaron McAlister, Assistant Chief 925-941-3300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 75 To:Contra Costa County Fire Protection District Board of Directors From:Jeff Carman, Chief, Contra Costa County Fire Protection District Date:January 15, 2019 Contra Costa County Subject:Purchase Order Amendment for Type III Wildland Firefighting Engines RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment/Extension Agreement #77-001-4 with La Clinica De La Raza, Inc., a non-profit corporation, effective January 1, 2019, to amend Contract #77-001 to increase the payment limit by $702,800, from $1,415,568 to a new payment limit of $2,118,368 and to extend the termination date from December 31, 2019 to December 31, 2020, for additional primary care medical services. FISCAL IMPACT: This Contract is funded 100% by Contra Costa Cares Program (28% CCHP Community Enterprise Fund III; 22% County General Fund; 50% local hospitals). (No rate increase) BACKGROUND: On December 6, 2016, the Board of Supervisors approved Contract #77-001 (as amended by Amendment/Extension Agreements #77-001-1 through #77-001-3), with La Clinica De La Raza, Inc. to provide primary care medical services for the Contra Costa Cares Program, for the period from November 1, 2015 through December 31, 2019. Approval of Contract Amendment/Extension Agreement #77-001-4 will allow the Contractor to continue providing primary care services through December 31, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharon Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: E Suisala , M Wilhelm C. 76 To:Board of Supervisors From:Anna Roth, Health Services Director Date:January 15, 2019 Contra Costa County Subject:Amendment/Extension #77-001-4 with La Clinica De La Raza, Inc. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, low income, uninsured adults would not have access to primary care services in Contra Costa County. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #74-509-1 with County of San Mateo, a government agency, in an amount not to exceed $123,041, to provide after-hours call coverage for the Behavioral Health Access Line, for the period from July 1, 2018 through June 30, 2019. FISCAL IMPACT: This Contract is funded 100% by County General Fund. BACKGROUND: Currently, the Behavioral Health Division Health Access Line after-hour calls are transferred to the Psychiatric Emergency Services (PES) Unit. The PES Unit logs in the call and distributes to the Behavioral Health Access Line the following morning. Routing the calls to the PES Unit has been an inefficient use of resources and the call drop rate has been an issue in State Audits. Allowing San Mateo County to administer the call answering services for the Behavioral Health Access Line will free up resources at the PES Unit, minimize the call drop rate and provide better coverage and coordination of care. Under Contract #74-509-1, the Contractor will provide after-hours call coverage for the Behavioral Health Access Line, through June 30, 2019. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Matthew White, M.D., 925-957-5501 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: E Suisala , M Wilhelm C. 77 To:Board of Supervisors From:Anna Roth, Health Services Director Date:January 15, 2019 Contra Costa County Subject:Contract #74-509-1 with County of San Mateo CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the Health Access Line calls will continue to be routed to the PES Unit and Department will not meet the expectations of the State with regard to the call drop rate. ATTACHMENTS RECOMMENDATION(S): APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a contract with Bay Alarm Inc. in an amount not to exceed $20,000 and includes a contribution from Bay Alarm Inc. in the amount of $40,000, for a profile and recruiting video, which will be produced by the subcontractor Campcreative, for the term January 1, 2019 through December 31, 2019. FISCAL IMPACT: $20,000; Budgeted. BACKGROUND: The Contra Costa County Office of the Sheriff Recruiting Unit is seeking the development of a recruiting video to help attract Deputy Sheriff-Recruit and Dispatch candidates to our agency. Competition for recruitment has increased and a having a professionally produced recruiting video has become industry standard. Bay Alarm and the Contra Costa County Office of the Sheriff are presently entered into a Sponsorship and Licensing Agreement that assists our agency with sponsorships for non-affiliated recruits in the Sheriff’s Office Law Enforcement Academy, and also with advertising for recruiting. Bay Alarm has generously agreed to assist our agency in the production of a recruitment video, to be produced by the subcontractor Campcreative, by contributing $40,000 towards the total cost of production of the recruitment video. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sandra Brown 925-335-1553 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 78 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:January 15, 2019 Contra Costa County Subject:Bay Alarm Contract CONSEQUENCE OF NEGATIVE ACTION: The Office of the Sheriff would need to locate an additional $40,000 in funding to move forward with the Recruiting Video project. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #72-122, the Unpaid Student Training Agreement with Capella University, an educational institution, to provide supervised field instruction in the County’s Public Health Division for masters of public health students for the period from January 1, 2019 through December 31, 2021. FISCAL IMPACT: Non-financial agreement. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Dan Peddycord, 925-313-6712 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: M Wilhelm, D Morgan C. 79 To:Board of Supervisors From:Anna Roth, Health Services Director Date:January 15, 2019 Contra Costa County Subject:Unpaid Student Training Agreement #72-122 with Capella University BACKGROUND: The purpose of this agreement is to provide Capella University masters of public health students with the opportunity to integrate academic knowledge with applied skills at progressively higher levels of performance and responsibility. Supervised fieldwork experience for students is considered to be an integral part of both educational and professional preparation. The Health Services Department can provide the requisite field education, while at the same time, benefitting from the students’ services to patients. Under Unpaid Student Training Agreement #72-122 Capella University students will receive supervised fieldwork instruction experience in the County’s Public Health Division through December 31, 2021. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the students will not receive supervised fieldwork instruction in the County’s Public Health Division. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment Agreement #26-758-5 with the Regents of the University of California, on behalf of the University of California, San Francisco Medical Center (UCSF), a California Constitutional corporation, effective December 31, 2018, to amend Contract #26-758-3 , for additional physicians to provide remote neurology and consultation services with no change in the payment limit of $480,000 and no change in the term of January 1, 2018 through December 31, 2020. FISCAL IMPACT: This amendment is funded 100% by Hospital Enterprise Fund I. (No rate increase) APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: SAMIR SHAH, 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: D Morgan, M Wilhelm C. 80 To:Board of Supervisors From:Anna Roth, Health Services Director Date:January 15, 2019 Contra Costa County Subject:Amendment #26-758-5 with the Regents of the University of California, on behalf of the University of California, San Francisco Medical Center BACKGROUND: On April 12, 2016, the Board of Supervisors approved Contract #26-758-3 (as amended by amendment extension agreement #26-758-4) with UCSF to provide twenty-four hour a day, remote neurology and neurovascular consultation services for patients being treated in the Emergency Department or Inpatient Units at CCRMC, for the period from January 1, 2018 through December 31, 2020, including mutual indemnification. Approval of Amendment Agreement #26-758-5 will allow the Contractor to provide additional services through December 31, 2020. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, safety and effectiveness of emergency stroke care in the CCRMC Emergency Department will not be increased. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #22-153-11 the Unpaid Student Training Agreement with San Francisco State University, an educational institution, to provide supervised field instruction in the County’s Public Health Division to nursing students, for the period from March 1, 2019 through February 28, 2022. FISCAL IMPACT: Non-financial agreement BACKGROUND: The purpose of this agreement is to provide San Francisco State University APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Dan Peddycord, 925-313-6712 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: M Wilhelm, D Morgan C. 81 To:Board of Supervisors From:Anna Roth, Health Services Director Date:January 15, 2019 Contra Costa County Subject:Unpaid Student Training Agreement #22-153-11 with San Francisco State University BACKGROUND: (CONT'D) nursing students with the opportunity to integrate academic knowledge with applied skills at progressively higher levels of performance and responsibility. Supervised fieldwork experience for students is considered to be an integral part of both educational and professional preparation. The Health Services Department can provide the requisite field education, while at the same time, benefitting from the students’ services to patients. On February 9, 2016, the Board of Supervisors approved Contract #22-153-10 with San Francisco State University for the period from March 1, 2016 through February 28, 2019 for the provision of supervised fieldwork instruction experience with Health Services. Approval of Unpaid Student Training Agreement #22-153-11 will allow San Francisco State University students to receive supervised fieldwork instruction experience, in County’s Public Health Division, through February 28, 2022. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the students will not receive supervised fieldwork instruction experience in County’s Public Health Division. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #22-528-9 the Unpaid Student Training Agreement with Contra Costa Community College District, an educational institution, to provide supervised field instruction in County’s Public Health Division to nursing students, for the period from March 1, 2019 through February 28, 2022. FISCAL IMPACT: Non-financial agreement BACKGROUND: The purpose of this agreement is to provide San Francisco State University APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Dan Peddycord, 925-313-6712 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: D Morgan, M Wilhelm C. 82 To:Board of Supervisors From:Anna Roth, Health Services Director Date:January 15, 2019 Contra Costa County Subject:Unpaid Student Training Agreement #22-528-9 with Contra Costa Community College District BACKGROUND: (CONT'D) nursing students with the opportunity to integrate academic knowledge with applied skills at progressively higher levels of performance and responsibility. Supervised fieldwork experience for students is considered to be an integral part of both educational and professional preparation. The Health Services Department can provide the requisite field education, while at the same time, benefitting from the students’ services to patients. Under Unpaid Student Training Agreement #22-528-9 Contra Costa Community College District students will receive supervised fieldwork instruction experience in the County’s Public Health Division through February 28, 2022. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the students will not receive supervised fieldwork instruction experience in County’s Public Health Division. RECOMMENDATION(S): APPROVE and AUTHORIZE the Auditor-Controller, or designee, to pay $15,522 to BHC Fremont Hospital, Inc. for the provision of inpatient psychiatric treatment services including diagnostic and therapeutic services and mental health treatment, for the period March 15, 2018 through June 26, 2018. FISCAL IMPACT: Payment is funded 100% by Mental Health Realignment. BACKGROUND: In December, 2017, the County Administrator approved and the Purchasing Services Manager executed Contract #24-794-12(1) with BHC Fremont Hospital, Inc. for the period from January 1, 2018 through June 30, 2018 for the provision of inpatient psychiatric treatment services including diagnostic and therapeutic services and mental health treatment. Contra Costa Regional Medical Center (CCRMC) began sending patients to Contractor when CCRMC and John Muir Behavioral Health inpatient psychiatric units became full. This was unanticipated therefore the Division APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Matthew White, M.D., 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: L Walker, M Wilhelm C. 83 To:Board of Supervisors From:Anna Roth, Health Services Director Date:January 15, 2019 Contra Costa County Subject:Payments for Services Provided by BHC Fremont Hospital, Inc. BACKGROUND: (CONT'D) was unable to amend the contract for additional funds in a timely manner. As requested by the County, BHC Fremont Hospital, Inc. provided additional inpatient psychiatric treatment services in good faith. Behavioral Health Services Division Administration has therefore determined that BHC Fremont Hospital, Inc. is entitled to payment for the reasonable value of their services under the equitable relief theory of quantum meruit. That theory provides that where a person has been asked to provide services without a valid contract, and the provider does so to the benefit of the recipient, the provider is entitled to recover reasonable value of those services. CONSEQUENCE OF NEGATIVE ACTION: BHC Fremont Hospital, Inc. will not be paid for psychiatric treatment services rendered in good faith. ATTACHMENTS RECOMMENDATION(S): ACCEPT the Contra Costa County Historical Landmarks Advisory Committee (HLAC) 2018 Annual Report. FISCAL IMPACT: Approval of the 2018 Annual Report will not have a fiscal impact. However, the HLAC is an unfunded committee and the cost of providing staff support is absorbed by the Department of Conservation and Development. BACKGROUND: On December 13, 2011, the Board of Supervisors adopted Resolution No. 2011/497, which requires that each regular and ongoing board, commission, or committee annually report to the Board of Supervisors on its activities, accomplishments, membership attendance, required training/certification (if any), and proposed work plan or objectives for the following year. The attached report fulfills this requirement for the Historical Landmarks Advisory Committee (HLAC). APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Dominique Vogelpohl, (925) 674-7888 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 84 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:January 15, 2019 Contra Costa County Subject:Historical Landmarks Advisory Committee (HLAC) 2018 Annual Report ATTACHMENTS 2018 HLAC Annual Report 2018 ADVISORY BODY ANNUAL REPORT Advisory Body Name: Contra Costa County Historical Landmarks Advisory Committee (HLAC) Meeting Time/Location: Meets on a quarterly basis, the second Thursday of the month at 30 Muir Road, Martinez, at 2:30 PM Chair: Stephen Lawton / Carol Jensen Staff Person: Dominique Vogelpohl Department of Conservation and Development (DCD) Community Development Division (CDD) (925) 674-7888 Reporting Period: January 2018 – December 2018 I. Activities  Flagging in the County computer system (Accela) all historical resources listed in the County’s Historic Resources Inventory (HRI) that are located within unincorporated County.  Performed research in establishing boundaries for the Valona Historic District located within Crockett.  Research conducted of comparable city and county historical policies and ordinances to act as examples for HLAC contribution to the County General Plan Update. II. Accomplishments  Chair Stephen Lawton retires from the HLAC after 11 years of service.  At the Board of Supervisors meeting held on July 24, 2018, the Board adopted the recommendation of the Contra Costa County Historical Society to reinstate all Committee Members and appoint new Committee Member Melinda McCrary. The new expiration date for all Members is August 13, 2022.  Carol Jensen and Melissa Jacobson appointed as new Chair and Vice Chair for the HLAC. III. Attendance/Representation The five-member HLAC is comprised of four Contra Costa County Historical Society (CCCHS) members and the Deputy Director of the Department of Conservation and Development, Community Development Division. The February 8 scheduled meeting was cancelled due to a lack of discussion items. IV. Training/Certification  Reinstated Training Certification for a Member of a County Advisory Body – the Brown Act and Better Government Ordinance and Public Service Ethics Education Online Proof of Participation Certification o Melissa Jacobson, Seat 1 o Raymond O’Brien, Seat 2 o Carol Jensen, Seat 4 o Aruna Bhat, DCD Deputy Director V. Proposed Work Plan/Objectives for Next Year  Request the Board of Supervisors adopt a Resolution to commemorate former Chair Stephen Lawton for his service to the HLAC.  Contribute to the in-progress updating of the General Plan.  Develop concepts for new policies to include in the Open Space Element of the General Plan.  Update the County Historic Resources Inventory (HRI) to include each resource’s correct address, Assessor Parcel Number, whether it is located within unincorporated County or a City jurisdiction, when it was added to the HRI by the Board of Supervisors, and the current status of the building/structure.  Establishing application forms for nomination to the HRI and proposal of development to already established historical resources on the HRI, and California and National Register. Committee Member 2/8/18 5/10/18 8/9/18 11/8/18 Cancelled Melissa Jacobson, Seat 1 - Present Present Present Stephen Lawton, Seat 2 - Present - - Melinda McCrary, Seat 2 - - Present Present Raymond O’Brien, Seat 3 - Absent Present Present Carol Jensen, Seat 4 - Present Present Absent Aruna Bhat, Deputy Director, DCD - Present Present Present RECOMMENDATION(S): ACCEPT the November 2018 update of the operations of the Employment and Human Services Department, Community Services Bureau, as recommended by the Employment and Human Services Director. FISCAL IMPACT: There is no fiscal impact. BACKGROUND: The Employment and Human Services Department submits a monthly report to the Contra Costa County Board of Supervisors (BOS) to ensure ongoing communication and updates to the County Administrator and BOS regarding any and all issues pertaining to the Head Start Program and Community Services Bureau. CONSEQUENCE OF NEGATIVE ACTION: Not applicable. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres 608-4960 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 85 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:January 15, 2019 Contra Costa County Subject:November 2018 Operations Update of the Employment and Human Services Department, Community Services Bureau ATTACHMENTS CSB Nov 2018 CAO Report CSB Nov 2018 HS Fiscal Report CSB Nov 2018 EHS Fiscal Report CSB Nov 2018 EHS CC Partnership Fiscal Report CS Nov 2018 EHS CC Partnership #2 Report CSB Nov 2018 LIHEAP CSB Nov 2018 Credit Card Report CSB Nov 2018 EHS Menu P: 925 681 6300 F: 925 313 8301 1470 Civic Court , Suite 200 Concord, CA 94520 www.cccounty.us/ehsd To: David Twa, Contra Costa County Administrator From: Kathy Gallagher, EHSD Director Subject: Community Services Monthly Report Date: November 2018 News /Accomplishments  The Annual Joint Board of Supervisors (BOS) and Head Start Policy Council (PC) Meeting was held on November 7th at the Crowne Plaza Hotel in Concord. The theme for this year’s event was Building Strong Communities Together. Ed Condon, Executive for the Region Nine Head Start Association, was the Key Note Speaker. Following Ed’s informative presentation, participants engaged in table discussions to reflect on what they learned and where they feel future attention needs to be focused. Guiding questions were provided at each table to prompt conversation s. As shared decision makers, participants were asked to consider ways PC Representatives and the BOS could work together to ensure positive outcomes.  Representatives from the State Legislative Analyst’s Office visit ed CSB in November. They were interested in learning about facilities needs and the dollars needed. We had an opportunity to tour GM Concord and share pertinent information regarding the cots, needs and challenges associated with no State no longer offerin g a Facilities and Repair grant over the past several years.  CSB hosted the quarterly Head Start and Early Head Start Health & Nutrition Advisory Committee on October 31st. Local health care providers joined CSB staff and families to engage and learn from each other about programs and services offered in the community and how each plays a role in supporting the wellness of Head Start children and families.  CSB Managers and Assistant Managers attended the CLOUDS User Group Conference on November 13th – 15th in Lake Tahoe. As both presenters and participants , CSB staff shared their expertise with others including the many way CLOUDS supports them in their daily work.  CSB Education Managers recently had the opportunity to meet with T ransitional Kindergarten (TK) and Kindergarten teachers from Brentwood Unified School District to discuss supporting CSB children transitioning to kindergarten.  Many sites are continuing to have their annual Fall Harvest and Back to School Nights. Families participate in art acti vities, gross motor games, and have the opportunity to spend time in the classroom with their child while celebrating the fall season.  Preschool teachers received another training on Creative Curriculum on Saturday, October 20th to support curriculum im plementation.  The November early closure training for preschool and infant/toddler teachers focus ed on school readiness goals and activities to support children’s growth.  On November 14, 2018, five Economic Opportunity Council (EOC) Members including, Re nee Zeimer, EOC Chair, and Dawn Miguel, Vice Chair, attended the Annual three -day cc: Policy Council Chair 2 California Community Action Partnership Association(CalCAPA) Conference in Sonoma County. EOC members attended workshops on: Designing Systematic Transformation, creating a unified Culture between Utility Assistance and Weatherization, Community Services Block Grant 101, and Poverty and Inequality in California, and the 2020 census, to name a few. Over the course of the conference , EOC members developed tools to assist in deve loping the Community Action Plan, learned how to connect the needs assessment to the strategic plan, and heard from the experts on the 2020 Census.  The EOC met and scored the applications for the 2019 CSBG subcontractor awards. The recommendations will b e given to the full board for a vote on December 13th.  CSB received word that the total allocation for the CSBG grant for 2019 will be $850,578.00. I. Status Updates: a. Caseloads, workload (all programs)  Head Start enrollment: 97.43%  Early Head Start enrollment: 100.96% (Adjusted for classes in session)  Early Head Start Child Care Partnership enrollment: 100%  Early Head Start Child Care P artnership # 2 enrollment: 100.53%  Head Start Average Daily Attendance: 85.5%  Early Head Start Av erage Daily Attendance: 86.1%  Early Head Start Child Care Partnership Attendance: 86.1%  Stage 2: 425 families and 673 children  CAPP: 115 families and 191 children - In total: 540 families and 864 children - Incoming transfers from Stage 1: 29 families and 45 children  LIHEAP: 141 households have been assisted  Weatherization: 28 units b. Staffing:  During the month of November, CSB hired one Clerk Experience Level, and two Intermediate Clerks to provide sufficient administrative support to the program, and three temporary Teachers to maintain a viable pull of substitutes needed for the classrooms. The Bureau promoted one Infant/Toddler teacher to an Associate Infant Toddler, two Teachers to Master Teachers and a Master Teacher to a Site Supervisor.  The Bureau is in the process of scheduling interviews for Infant/Toddler Associate Teachers, Site Supervisor II and III, Comprehensiv e Services Assistant Manager, Food Transporter and multiple Intermediate Clerks, both temporary and permanent. c. Union Issue s:  PEU Local 1 (Line staff unit) and CSB held a Skelly Hearing in early November. cc: Policy Council Chair 3 II. Emerging Issues and Hot Topics:  CSB received through an Information Memorandum from ACF that th e planned COLA increase for 2018 Head Start and Early Head Start programs will be 1.77%.  CSB has applied for a Low -Cost Extension to the Regional Office requesting to roll -over $820,000 in Head Start funds and $750,000 in Program Improvement Grant (PIG) funds into the 2019 year. Classroom vacancies and grants to cover facilities repairs has led to the balance in 2018 Head Start funds. The PIG request for roll -over is due to ACF issuing the grant in September, too late for the grant to be fully expended by December 30.  CSB continues to work diligently with Public Works to begin work on the new CSB central kitchen building located in Richmond. The architects have walked through and have begun preliminary drawings. Meanwhile, CSB is working on a facilities grant request to the Office of Head Start for funds to support this project. 1 2 3 4 5 DESCRIPTION Total Remaining % YTD Actual Budget Budget YTD a. PERSONNEL 3,318,606$ 4,057,499$ 738,893$ 82% b. FRINGE BENEFITS 2,065,389 2,584,554 519,165 80% c. TRAVEL - - - 0% d. EQUIPMENT - - - 0% e. SUPPLIES 200,457 143,000 (57,457) 140% f. CONTRACTUAL 2,872,433 7,121,029 4,248,596 40% g. CONSTRUCTION - - - 0% h. OTHER 1,167,717 2,503,661 1,335,944 47% I. TOTAL DIRECT CHARGES 9,624,603$ 16,409,743$ 6,785,140$ 59% j. INDIRECT COSTS 1,020,952 969,742 (51,210) 105% k. TOTAL-ALL BUDGET CATEGORIES 10,645,555$ 17,379,485$ 6,733,930$ 61% In-Kind (Non-Federal Share)3,149,381$ 4,344,871$ 1,195,491$ 72% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2018 HEAD START PROGRAM October 2018 Expenditures 1 2 3 4 5 6 7 8 9 Jan-18 Apr-18 Jul-18 thru thru thru Actual Total YTD Total Remaining % Mar-18 Jun-18 Sep-18 Oct-18 Actual Budget Budget YTD a. Salaries & Wages (Object Class 6a) Permanent 1011 923,758 895,050 839,373 354,249 3,012,430 3,682,453 670,023 82% Temporary 1013 113,591 76,779 69,409 46,398 306,176 375,046 68,870 82% a. PERSONNEL (Object class 6a)1,037,349 971,829 908,782 400,647 3,318,606 4,057,499 738,893 82% b. FRINGE (Object Class 6b)641,298 613,986 580,508 229,597 2,065,389 2,584,554 519,165 80% e. SUPPLIES (Object Class 6e) 1. Office Supplies 19,372 15,144 9,414 4,247 48,177 38,000 (10,177) 127% 2. Child and Family Services Supplies (Includesclassroom Supplies)2,641 9,448 66,502 17,503 96,093 45,000 (51,093) 214% 4. Other Supplies Computer Supplies, Software Upgrades, Computer Replacement 29 38,180 412 459 39,080 40,000 920 98% Health/Safety Supplies 3,355 2,204 - - 5,559 4,000 (1,559) 139% Mental helath/Diasabilities Supplies - - - - - - - Miscellaneous Supplies 736 7,166 1,562 1,251 10,715 10,000 (715) 107% Employee Morale - - - - - 4,000 4,000 0% Household Supplies - 674 160 - 833 2,000 1,167 42% TOTAL SUPPLIES (6e)26,132 72,814 78,050 23,460 200,457 143,000 (57,457) 140% f. CONTRACTUAL (Object Class 6f) 1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts)6,004 15,110 1,235 8,543 30,891 58,000 27,109 53% Estimated Medical Revenue from Medi-Cal (Org 1432 - credit)- (367,402) - - (367,402) (500,000) (132,598) 73% Health Consultant 11,200 14,000 11,200 4,760 41,160 55,700 14,540 74% 5. Training & Technical Assistance - PA11 Interaction - - 3,000 - 3,000 6,000 3,000 50% Diane Godard ($50,000/2)1,600 6,825 250 - 8,675 15,000 6,325 58% Josephine Lee ($35,000/2)450 1,927 185 75 2,637 14,300 11,663 18% Susan Cooke ($60,000/2)- - - - - 10,400 10,400 7. Delegate Agency Costs First Baptist Church Head Start PA22 - 1,022,178 - - 1,022,178 2,156,616 1,134,438 47% First Baptist Church Head Start PA20 - - - - - 8,000 8,000 0% 8. Other Contracts FB-Fairgrounds Partnership (Wrap)11,910 25,348 5,207 6,994 49,459 74,213 24,754 67% FB-Fairgrounds Partnership 28,800 57,600 14,625 12,825 113,850 173,600 59,750 66% FB-E. Leland/Mercy Housing Partnership - - - 1,575 1,575 10,000 8,425 Martinez ECC (18 HS slots x $225/mo x 12/mo)18,000 36,000 18,000 8,325 80,325 108,000 27,675 74% YMCA of the East Bay - 141,050 160,100 - 301,150 571,200 270,050 53% Child Outcome Planning and Administration (COPA/Nulinx)964 1,928 3,079 - 5,971 20,000 14,029 30% Enhancement/wrap-around HS slots with State CD Program 1,918 514,162 1,062,883 - 1,578,963 4,340,000 2,761,037 36% f. CONTRACTUAL (Object Class 6f)80,845 1,468,726 1,279,765 43,096 2,872,433 7,121,029 4,248,596 40% h. OTHER (Object Class 6h) 2. Bldg Occupancy Costs/Rents & Leases 51,167 73,771 57,838 74,203 256,978 325,000 68,022 79% (Rents & Leases/Other Income)- (567) - - (567) - 567 4. Utilities, Telephone 55,894 77,201 43,604 44,700 221,399 300,000 78,601 74% 5. Building and Child Liability Insurance 2,707 - - - 2,707 3,000 294 90% 6. Bldg. Maintenance/Repair and Other Occupancy 7,151 27,811 30,424 3,832 69,218 820,851 751,633 8% 8. Local Travel (55.5 cents per mile effective 1/1/2012)6,497 15,269 3,812 2,544 28,123 50,000 21,877 56% 9. Nutrition Services - - - - - Child Nutrition Costs 39,303 103,983 7,478 35,478 186,241 310,000 123,759 60% (CCFP & USDA Reimbursements)- (57,041) (2,759) - (59,799) (230,000) (170,201) 26% 13. Parent Services - - - - Parent Conference Registration - PA11 784 - - - 784 4,000 3,216 20% Parent Resources (Parenting Books, Videos, etc.) - PA11 - - - - - 1,000 1,000 0% PC Orientation, Trainings, Materials & Translation - PA11 3,098 3,862 2,191 1,569 10,719 12,700 1,981 84% Policy Council Activities 21 929 - - 949 4,000 3,051 24% Male Involvement Activities - - - - - 500 500 0% Parent Activities (Sites, PC, BOS luncheon) & Appreciation 2,825 - - - 2,825 7,500 4,675 38% Child Care/Mileage Reimbursement 732 3,202 577 330 4,842 5,100 258 95% 14. Accounting & Legal Services - - - - Auditor Controllers - 1,836 - 932 2,768 7,000 4,232 40% Data Processing/Other Services & Supplies 2,870 5,051 3,088 1,544 12,553 15,000 2,447 84% 15. Publications/Advertising/Printing - - - - Outreach/Printing - - - - - 100 100 0% Recruitment Advertising (Newspaper, Brochures)- 1,338 - - 1,338 2,500 1,162 54% 16. Training or Staff Development - - - - - - Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC, etc.)286 8,482 4,276 322 13,366 22,098 8,732 60% Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 6,403 42,985 32,411 10,023 91,822 126,846 35,024 72% Family, Community and Parent Involvement - - - - - 95,000 95,000 0% 17. Other - Site Security Guards 3,123 12,617 505 - 16,245 35,000 18,755 46% Dental/Medical Services - - - - - 1,000 1,000 0% Vehicle Operating/Maintenance & Repair 13,730 41,891 18,521 8,348 82,491 155,000 72,509 53% Equipment Maintenance Repair & Rental 37,983 70,475 10,059 47,829 166,346 191,718 25,372 87% Dept. of Health and Human Services-data Base (CORD)1,825 6,546 - 2,500 10,870 12,000 1,130 91% Field Trips - 4,855 - - 4,855 5,000 145 Other Operating Expenses (Facs Admin/Other admin)13,652 11,642 7,836 7,514 40,644 186,748 146,104 22% Other Departmental Expenses - - - - - 35,000 35,000 h. OTHER (6h)250,051 456,138 219,861 241,668 1,167,717 2,503,661 1,335,944 47% I. TOTAL DIRECT CHARGES (6a-6h)2,035,675 3,583,493 3,066,966 938,468 9,624,603 16,409,743 6,785,140 59% j. INDIRECT COSTS 238,700 508,511 166,205 107,537 1,020,952 969,742 (51,210) 105% k. TOTALS (ALL BUDGET CATEGORIES)2,274,375 4,092,004 3,233,172 1,046,005 10,645,555 17,379,485 6,733,930 61% Non-Federal Share (In-kind)568,594 1,510,993 808,293 261,501 3,149,381 4,344,871 1,195,491 72% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2018 HEAD START PROGRAM October 2018 Expenditures 1 2 3 4 5 DESCRIPTION Total Remaining % YTD Actual Budget Budget YTD a. PERSONNEL 552,899$ 661,939$ 109,040$ 84% b. FRINGE BENEFITS 238,163 413,339 175,176 58% c. TRAVEL - - - 0% d. EQUIPMENT - - - 0% e. SUPPLIES 17,212 16,800 (412) 102% f. CONTRACTUAL 2,420,694 2,292,672 (128,022) 106% g. CONSTRUCTION - - - 0% h. OTHER 36,992 99,983 62,991 37% I. TOTAL DIRECT CHARGES 3,265,961$ 3,484,733$ 218,772$ 94% j. INDIRECT COSTS 65,669 143,657 77,988 46% k. TOTAL-ALL BUDGET CATEGORIES 3,331,630$ 3,628,390$ 296,760$ 92% In-Kind (Non-Federal Share)815,967$ 907,098$ 91,131$ 90% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2018 EARLY HEAD START PROGRAM October 2018 Expenditures 1 2 3 4 5 6 7 8 9 Jan-18 Apr-18 Jul-18 thru thru thru Actual Total YTD Total Remaining % Mar-18 Jun-18 Sep-18 Oct-18 Actual Budget Budget YTD Expenditures a. Salaries & Wages (Object Class 6a) Permanent 1011 86,807 52,555 50,089 340,162 529,613 580,660 51,047 91% Temporary 1013 7,022 8,256 8,008 - 23,287 81,279 57,992 29% a. PERSONNEL (Object class 6a)93,830 60,811 58,097 340,162 552,899 661,939 109,040 84% b. FRINGE (Object Class 6b)57,054 34,599 33,122 113,387 238,163 413,339 175,176 58% e. SUPPLIES (Object Class 6e) 1. Office Supplies 95 4,874 2,697 - 7,665 8,000 335 96% 2. Child and Family Serv. Supplies/classroom Supplies - 50 7,730 - 7,780 4,000 (3,780) 194% 4. Other Supplies - - - - - - Computer Supplies, Software Upgrades, Comp Replacemnt- 339 - - 339 2,000 1,661 17% Health/Safety Supplies 693 - - - 693 1,500 807 46% Miscellaneous Supplies - 647 7 - 654 1,000 346 65% Household Supplies - 39 42 - 81 300 219 e. SUPPLIES (Object Class 6e)788 5,949 10,475 - 17,212 16,800 (412) 102% f. CONTRACTUAL (Object Class 6f) 1. Adm Svcs ( Legal, Accounting, Temporary Contracts)- - - - - 1,000 1,000 0% 2. Health/Disabilities Services - - - - - - Health Consultant 3,840 6,000 960 - 10,800 19,500 8,700 55% 5. Training & Technical Assistance - PA11 - - - - Interaction - - - - - 5,500 5,500 0% Diane Godard - - - - - 7,500 7,500 0% Josephine Lee ($35,000/2)- - - - - 5,000 5,000 0% Susan Cooke ($60,000/2)- - - - - 6,500 6,500 0% 8. Other Contracts - FB-Fairgrounds Partnership 12,000 22,000 5,500 - 39,500 76,000 36,500 52% FB-E. Leland/Mercy Housing Partnership 15,000 75,000 15,000 - 105,000 180,000 75,000 58% Apiranet 81,000 222,000 (20,000) - 283,000 526,000 243,000 54% Crossroads - 80,000 - - 80,000 126,000 46,000 63% Martinez ECC 16,000 32,000 16,000 - 64,000 96,000 32,000 67% Child Outcome Planning & Admini. (COPA/Nulinx)199 401 819 - 1,419 3,000 1,581 47% Enhancement/wrap-around HS slots with State CD Prog.407,254 858,013 571,709 - 1,836,975 1,240,672 (596,303) 148% f. CONTRACTUAL (Object Class 6f)535,293 1,295,414 589,987 - 2,420,694 2,292,672 (128,022) 106% h. OTHER (Object Class 6h) 2. Bldg Occupancy Costs/Rents & Leases 143 1,149 1,239 - 2,531 1,800 (731) 141% (Rents & Leases/Other Income)- - - - - - - 4. Utilities, Telephone 952 668 772 - 2,393 5,600 3,207 43% 5. Building and Child Liability Insurance - - - - - - - 6. Bldg. Maintenance/Repair and Other Occupancy 129 274 241 - 643 7,200 6,557 9% 8. Local Travel (55.5 cents per mile)614 1,502 254 - 2,370 6,500 4,130 36% 9. Nutrition Services - - - - - - - Child Nutrition Costs - 569 301 - 870 1,100 230 79% (CCFP & USDA Reimbursements)- (167) (76) - (243) (800) (557) 13. Parent Services - - - Parent Conference Registration - PA11 - - - - - 2,000 2,000 0% Parent Resources (Parenting Books, Videos, etc.) - PA11305 80 - - 384 2,000 1,616 19% PC Orientation, Trainings, Materials & Translation - PA1158 953 - - 1,011 4,000 2,989 25% Policy Council Activities - - - - - 1,000 1,000 0% Parent Activities (Sites, PC, BOS luncheon) & Appreciation- - 549 - 549 500 (49) 110% Child Care/Mileage Reimbursement 91 187 62 - 339 1,500 1,161 23% 14. Accounting & Legal Services - - - Data Processing/Other Services & Supplies 593 1,047 790 - 2,430 3,200 770 76% 15. Publications/Advertising/Printing - - - Recruitment Advertising (Newspaper, Brochures)- - - - - 100 100 16. Training or Staff Development - - - Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC)60 221 1,918 - 2,200 20,200 18,000 11% Staff Trainings/Dev. Conf. Registrations/Memberships - PA11563 6,561 661 - 7,785 30,244 22,459 26% 17. Other - - - Site Security Guards - 752 - - 752 1,000 248 75% Vehicle Operating/Maintenance & Repair 1,710 5,558 3,582 - 10,850 8,000 (2,850) 136% Equipment Maintenance Repair & Rental 2 888 - - 890 1,000 110 89% Other Operating Expenses (Facs Admin/Other admin)453 502 284 - 1,238 3,839 2,601 32% Other Departmental Expenses - - - - - - - h. OTHER (6h)5,672 20,743 10,578 - 36,992 99,983 62,991 37% I. TOTAL DIRECT CHARGES (6a-6h)692,636 1,417,517 702,259 453,549 3,265,961 3,484,733 218,772 94% j. INDIRECT COSTS 21,462 33,516 10,691 - 65,669 143,657 77,988 46% k. TOTALS - ALL BUDGET CATEGORIES 714,098 1,451,033 712,950 453,549 3,331,630 3,628,390 296,760 92% Non-Federal Match (In-Kind)178,525 345,817 178,237 113,387 815,967 907,098 91,131 90% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2018 EARLY HEAD START PROGRAM October 2018 Expenditures 1 2 3 4 5 DESCRIPTION Total Remaining % YTD Actual Budget Budget YTD a. PERSONNEL 147,275$ 297,675$ 150,400$ 49% b. FRINGE BENEFITS 86,254 206,426 120,172 42% c. TRAVEL - - - 0% d. EQUIPMENT - - - 0% e. SUPPLIES 36,930 6,900 (30,030) 535% f. CONTRACTUAL 39,352 467,260 427,908 8% g. CONSTRUCTION - 0% h. OTHER 23,078 74,699 51,621 31% I. TOTAL DIRECT CHARGES 332,889$ 1,052,960$ 720,071$ 32% j. INDIRECT COSTS 36,631 66,120 29,489 55% k. TOTAL-ALL BUDGET CATEGORIES 369,520$ 1,119,080$ 749,560$ 33% In-Kind (Non-Federal Share)81,519$ 279,770$ 198,251$ 29% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU EARLY HEAD START- CC PARTNERSHIP #1 October 2018 Expenditures 1 2 3 4 5 6 7 Jul-18 Oct 18 thru thru Total YTD Total Remaining % Sep-18 Dec-18 Actual Budget Budget YTD Expenditures a. Salaries & Wages (Object Class 6a) Permanent 1011 102,952 40,198 143,150 294,675 151,525 49% Temporary 1013 3,179 946 4,125 3,000 (1,125) 137% TOTAL PERSONNEL (6a)106,131 41,144 147,275 297,675 150,400 49% b. FRINGE BENEFITS (Object Class 6b) Fringe Benefits 61,423 24,831 86,254 206,426 120,172 42% TOTAL FRINGE (6b)61,423 24,831 86,254 206,426 120,172 42% e. SUPPLIES (Object Class 6e) 1. Office Supplies 1,043 19 1,062 500 (562) 212% 2. Child and Family Services Supplies (Incl.classroom Supplies)7,943 - 7,943 3,300 (4,643) 241% 3. Other Supplies Computer Supplies, Software Upgrades, Computer Replacement48,886 (22,800) 26,086 1,000 (25,086) 2609% Miscellaneous Supplies - 67 67 100 33 67% Household Supplies 1,765 8 1,773 2,000 227 89% TOTAL SUPPLIES (6e)59,636 (22,706) 36,930 6,900 (30,030) 535% f. CONTRACTUAL (Object Class 6f) 1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts)278 74 352 8,000 7,648 4% 2. Other Contracts Contra Costa Child Care Council 19,000 - 19,000 312,000 293,000 6% Loss of Subsidy - - - 15,000 15,000 0% Children and Family Supplies (Diapers, etc)- - - 12,260 12,260 0% First Baptist (20 slots x $500)10,000 10,000 20,000 120,000 100,000 17% TOTAL CONTRACTUAL (6f)29,278 10,074 39,352 467,260 427,908 8% h. OTHER (Object Class 6h) 1. Bldg Occupancy Costs/Rents & Leases 4,692 1,219 5,910 15,000 9,090 39% 2. Utilities, Telephone 3,476 2,527 6,003 18,000 11,997 33% 3. Bldg. Maintenance/Repair and Other Occupancy 147 172 318 2,000 1,682 16% 4. Local Travel (54.5 cents per mile effective 1/1/2018)91 41 132 2,800 2,668 5% 5. Parent Services Parent Activities (Sites, PC, BOS luncheon) & Appreciation - - - 200 200 0% 6. Accounting & Legal Services Legal (County Counsel)- - - 500 500 0% Auditor Controllers - - - 1,000 1,000 0% Data Processing/Other Services & Supplies 279 139 418 1,000 582 42% 7. Publications/Advertising/Printing Recruitment Advertising (Newspaper, Brochures)- - - 100 100 0% 8. Training or Staff Development Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 9,224 48 9,271 25,907 16,636 36% 9. Other Vehicle Operating/Maintenance & Repair - - - 1,000 1,000 0% Equipment Maintenance Repair & Rental - - - 3,000 3,000 0% Other Operating Expenses (CSD Admin/Facs Mgt. Alloc-1401)571 454 1,025 4,192 3,167 24% h. OTHER (6h)18,480 4,599 23,078 74,699 51,621 31% I. TOTAL DIRECT CHARGES (6a-6h)274,948 57,941 332,889 1,052,960 720,071 32% j. INDIRECT COSTS 22,015 14,616 36,631 66,120 29,489 55% k. TOTALS - ALL BUDGET CATEGORIES 296,963 72,557 369,520 1,119,080 749,560 33% Non-federal Match In-Kind 63,380 18,139 81,519 279,770 198,251 29% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU EARLY HEAD START- CC PARTNERSHIP #1 October 2018 Expenditures 1 2 3 4 5 DESCRIPTION Total Remaining % YTD Actual Budget Budget YTD a. PERSONNEL 97,507$ 622,636$ 525,129$ 16% b. FRINGE BENEFITS 59,272 372,885 313,613 16% c. TRAVEL - - - 0% d. EQUIPMENT - - - 0% e. SUPPLIES 3,674 56,000 52,326 7% f. CONTRACTUAL 16,375 1,058,400 1,042,025 2% g. CONSTRUCTION - - - 0% h. OTHER 98,787 1,388,659 1,289,872 7% I. TOTAL DIRECT CHARGES 275,615$ 3,498,580$ 3,222,965$ 8% j. INDIRECT COSTS 20,229 131,714 111,485 15% k. TOTAL-ALL BUDGET CATEGORIES 295,845$ 3,630,294$ 3,334,450$ 8% In-Kind (Non-Federal Share)73,961$ 885,122$ 811,161$ 8% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU EARLY HEAD START- CC PARTNERSHIP #2 October 2018 Expenditures 1 2 3 4 5 6 Actual Total YTD Total Remaining % Oct-18 Actual Budget Budget YTD Expenditures a. Salaries & Wages (Object Class 6a) Permanent 1011 47,427 95,403 551,730 456,328 17% Temporary 1013 946 2,105 70,906 68,801 3% a. PERSONNEL (Object class 6a)48,373 97,507 622,636 525,129 16% b. FRINGE BENEFITS (Object Class 6b)- Fringe Benefits 29,751 59,272 372,885 313,613 16% b. FRINGE (Object Class 6b)29,751 59,272 372,885 313,613 16% e. SUPPLIES (Object Class 6e)- 1. Office Supplies 156 156 10,000 9,844 2% 2. Child and Family Services Supplies (Incl.classroom Supplies)537 2,658 30,000 27,342 9% 3. Other Supplies Computer Supplies, Software Upgrades, Computer Replacement - - 12,000 12,000 0% Health/Safety Supplies 575 575 2,500 1,925 23% Miscellaneous Supplies 272 272 1,000 728 27% Household Supplies 14 14 500 486 3% e. SUPPLIES (Object Class 6e)1,554 3,674 56,000 52,326 7% f. CONTRACTUAL (Object Class 6f)- - 1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts)- - 30,000 30,000 0% 2. Health/Disabilities Services Health Consultant (Judy Ventling, LVN)- - 6,000 6,000 0% 3. Training and Technical Assistance- PA11 Interaction - - 4,000 4,000 0% Diane Godard - - 4,000 4,000 0% Josephine Lee 375 375 8,000 7,625 5% Susan Cooke - - 8,000 8,000 0% UCSF Benioff - - 4,000 4,000 0% 4. Other Contracts First Baptist/ Kid's Castle (2 slots x 12 mos. x $500)- - 12,000 12,000 0% YMCA of the East Bay (44 slots x12 mos. x $500 + $15,000 loss of subsidy)- - 279,000 279,000 0% KinderCare Mahogany (32 slots x 12 mos. x $500 + $15,000 loss of subsidy)- - 207,000 207,000 0% Baby Yale Brentwood (41 slots x 12 mos. x $500 + $10,000 loss of subsidy)16,000 16,000 256,000 240,000 6% Tiny Toes (8 slots x 12 mos. x $500 +$5,000 loss of sunsidy)- - 53,000 53,000 0% One Solution Technology (CLOUD)- - 187,400 187,400 0% f. CONTRACTUAL (Object Class 6f)16,375 16,375 1,058,400 1,042,025 2% h. OTHER (Object Class 6h) 1. Bldg Occupancy Costs/Rents & Leases 9 9 12,000 11,991 0% 2. Utilities, Telephone 39 39 8,000 7,961 0% 3. Building & Child Liability Insurance - - 6,000 6,000 0% 4. Bldg. Maintenance/Repair and Other Occupancy 13 13 9,000 8,987 0% 5. Local Travel (54.5 cents per mile effective 1/1/2018)241 260 5,000 4,740 5% 6. Nutrition Services Child Nutrition Costs - - 15,000 15,000 0% CCFP and USDA Reimbursements - - (12,000) (12,000) 0% 7. Parent Services Parent Conference Registration/Trainings - - 3,000 3,000 0% Parent Resources (Parenting Books, Videos, etc.)- - 4,500 4,500 0% PC Orientation, Trainings (including food) , Materials & Translation - - 5,000 5,000 0% Policy Council Meetings (including food)- - 1,000 1,000 0% Parent Activities (Sites, PC, BOS luncheon) & Appreciation (including food)- - 2,000 2,000 0% Child Care/Mileage Reimbursement - - 1,000 1,000 0% 8. Accounting and Legal Services Auditor-Controller/Legal Council (County Council)- - 500 500 0% Data Processing/Other Services & Supplies 246 246 1,000 754 25% 9. Publications/Advertising/Printing Outreach/Printing - - 500 500 0% Recruitment Advertising (Newspaper, Brochures)- - 1,000 1,000 0% 10. Training or Staff Development Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC)- - 2,500 2,500 0% Family, Community, and Parent Engagement (including food)- - 16,000 16,000 0% Staff trainings-Nutrition, Prog. Regs, Bus/Mgmt Systems; IT (including food)227 554 21,354 20,800 3% 11. Other Collaboration with Child Development Program - 96,995 1,252,600 1,155,605 8% Site Security Guards - - 3,000 3,000 0% Vehicle Operating/ Maintenance and Repair - - 5,000 5,000 0% Equipment Maintenance Repair and Rental - - 4,000 4,000 0% Other Operating Expenses (CSD Admin/Facs Mgt. Allocation)670 670 21,705 21,035 3% h. OTHER (6h)1,445 98,787 1,388,659 1,289,872 7% I. TOTAL DIRECT CHARGES (6a-6h)97,497 275,615 3,498,580 3,222,965 8% j. INDIRECT COSTS 20,229 20,229 131,714 111,485 15% k. TOTALS - ALL BUDGET CATEGORIES 117,726 295,845 3,630,294 3,334,450 8% Non-federal Match In-Kind 29,432 73,961 885,122 811,161 8% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU EARLY HEAD START- CC PARTNERSHIP #2 October 2018 Expenditures CAO Monthly Report CSBG and Weatherization Programs Year-to-Date Expenditures As of October 31, 2018 1.2018 LIHEAP WX Contract # 18B-4005 Term: Oct. 1, 2017 - July 31, 2019 Amount: WX $ 908,636 Total Contract 908,636$ Expenditures (835,699) Balance 72,937$ Expended 92% 2.2018 LIHEAP ECIP/EHA 16 Contract # 18B-4005 Term: Oct. 1, 2017 - July 31, 2019 Amount: EHA 16 $ 907,105 Total Contract 907,105$ Expenditures (670,953) Balance 236,152$ Expended 74% 4.2018 COMMUNITY SERVICES BLOCK GRANT (CSBG) Contract # 18F-5007 Term: Jan. 1, 2018 - May 31, 2019 Amount: $ 860,369 Total Contract 860,369$ Expenditures (603,584) Balance 256,785$ Expended 70% fldr/fn:CAO Monthly Reports/WX YTD Exp-CAO Mo Rprt 10-2018 SUMMARY CREDIT CARD EXPENDITURE Agency: Community Services Bureau Authorized Users C. Rand, Bureau Dir xxxx8798 Month:Octoberber 2018 K. Mason, Div Mgr xxxx2364 C. Reich, Div Mgr xxxx4959 Credit Card:Visa/U.S. Bank S. Kim, Sr. Bus. Systems Analyst xxxx1907 C. Johnson, AD xxxx0220 M. Bedros, AD xxxx1416 A. Wells, AD xxxx8777 P. Arrington, AD xxxx3838 I. Renggenathen, AD xxxx0494 R. Radeva, PSA III xxxx1899 Corporate Acct. Number xxxx5045 Fund Org Acct. code Stat. Date Card Account #Amount Program Purpose/Description 1401 2100 10/22/18 xxxx5045 176.04 Indirect Admin Costs Office Exp 1401 2100 10/22/18 xxxx5045 283.04 Indirect Admin Costs Office Exp 459.08$ 1524 2131 10/22/18 xxxx0494 28.60 George Miller Concord Site Costs Minor Furniture/Equipment 1432 2131 10/22/18 xxxx4959 69.99 HS Basic Grant Minor Furniture/Equipment 98.59$ 1420 2200 10/22/18 xxxx0220 775.00 HS Admin Charges Memberships 775.00$ 1862 2303 10/22/18 xxxx1907 811.76 Operations (CAPP)Other Travel Employees 1417 2303 10/22/18 xxxx8798 50.00 Child Care Svs Program Other Travel Employees 1434 2303 10/22/18 xxxx8798 951.66 Head Start T & TA Other Travel Employees 1482 2303 10/22/18 xxxx2364 372.74 Child Nutrition Food Services Other Travel Employees 1419 2303 10/22/18 xxxx8777 970.26 Home Base HS Other Travel Employees 1464 2303 10/22/18 xxxx1416 917.80 EHS-Child Care Partnership #2 Other Travel Employees 4,074.22$ 1874 2467 10/22/18 xxxx1907 405.00 Operations - Stage 2 Training & Registration 1432 2467 10/22/18 xxxx8777 2,418.49 HS Basic Grant Training & Registration 1432 2467 10/22/18 xxxx1416 125.00 HS Basic Grant Training & Registration 1524 2467 10/22/18 xxxx0494 19.40 George Miller Concord Site Costs Training & Registration 1432 2467 10/22/18 xxxx4959 600.00 HS Basic Grant Training & Registration 1464 2467 10/22/18 xxxx4959 600.00 EHS-Child Care Partnership #2 Training & Registration 1407 2467 10/22/18 xxxx4959 2,103.75 Comm. Svc Block Grant Training & Registration 6,271.64$ 1489 2477 10/22/18 xxxx0220 196.56 Balboa CS Educational Supplies 1530 2477 10/22/18 xxxx8798 226.96 FACS Mental Health Program Educational Supplies 423.52$ 1401 2479 10/22/18 xxxx1899 3,877.03$ Indirect Admin Costs Other Special Dpmtal Exp 3,877.03$ 1417 2490 10/22/18 xxxx1907 1,087.00$ Child Care Svs Program Misc Services/Supplies 1482 2490 10/22/18 xxxx1907 25.80 Child Nutrition Food Services Misc Services/Supplies 1520 2490 10/22/18 xxxx1907 32.88 Balboa Site Costs Misc Services/Supplies 1401 2490 10/22/18 xxxx1907 94.16 Indirect Admin Costs Misc Services/Supplies 1432 2490 10/22/18 xxxx1907 94.95 HS Basic Grant Misc Services/Supplies 1461 2490 10/22/18 xxxx1907 239.80 EHS-Child Care Partnership Misc Services/Supplies 1432 2490 10/22/18 xxxx2364 4.85 HS Basic Grant Misc Services/Supplies 1432 2490 10/22/18 xxxx8777 4.85 HS Basic Grant Misc Services/Supplies 1432 2490 10/22/18 xxxx1416 (78.12) HS Basic Grant Misc Services/Supplies 1524 2490 10/22/18 xxxx0494 80.91 George Miller Concord Site Costs Misc Services/Supplies 1,587.08$ Total 17,566.16 November 2018 – COMMUNITY SERVICES BUREAU PRESCHOOL MENU ALL BREAKFAST & LUNCH SERVED WITH 1% LOW-FAT MILK *Indicates vegetable included in main dish WATER IS OFFERED THROUGHOUT THE DAY 1 BREAKFAST ½ c. UNSWEETENED APPLESAUCE ½ sl. WHOLE WHEAT CINNAMON BREAD LUNCH 1 ea. DEVILED EGG/MAYO & MUSTARD ¼ c. CELERY STICKS ¼ c. FRESH STRAWBERRIES 1 sl. WHOLE WHEAT BREAD PM SNACK ½ c. FRESH ORANGE 6 ea. WHEAT THIN CRACKERS 2 BREAKFAST 1 ea. FRESH BANANA ⅓ c. CHEERIOS LUNCH 1 ea. TURKEY WRAP LOW-FAT CREAM CHEESE ¼ c. BABY SPINACH & BELL PEPPERS STRIPS 1 sl. FRESH CANTALOUPE 1 ea. WHOLE WHEAT TORTILLA PM SNACK 1 tbsp. SUNBUTTER ½ c. FRESH APPLE SLICES 5 BREAKFAST ½ c. FRESH ORANGE ⅓ c. RICE CHEX CEREAL LUNCH 1 ea. BAJA BEAN WRAP (refried Beans, chunky salsa) ¼ c. FRESH JICAMA STICKS ¼ c. FRESH KIWI 1 ea. WHOLE WHEAT TORTILLA PM SNACK 1 pkg. GRAHAM CRACKERS ½ c. 1% LOW-FAT MILK 6 BREAKFAST ½ c. FRESH STRAWBERRIES ⅓ c. CORNFLAKE CEREAL LUNCH ¾ c. + 1 tbsp. *CHICKEN STIR FRY (diced chicken, mixed oriental vegetables & whole wheat spaghetti) ¼ c. FRESH HONEYDEW MELON PM SNACK 2 pkgs. WHEATWORTH CRACKERS ½ c. 1% LOW-FAT MILK 7 BREAKFAST ½ c. FRESH APPLE SLICES ½ ea. WHOLE WHEAT BAGEL/CREAM CHEESE LUNCH 1½ ozs. TURKEY TACOS WITH CHEESE ¼ c. SHREDDED LETTUCE & TOMATOES ¼ c. FRESH ORANGE 2 ea. WHOLE GRAIN MINI CORN TORTILLAS PM SNACK ½ c. MANGO SALSA 5 ea. CORN TORTILLA CHIPS 8 BREAKFAST ½ c. FRESH PEAR SLICES ⅓ c. BRAN CEREAL LUNCH 1 ea. SUNBUTTER & BANANA WRAP 1 ea. MOZZARELLA STRING CHEESE ¼ c. BABY CARROTS (No Dressing) 1 ea. WHOLE WHEAT TORTILLA PM SNACK 2 pkgs. RITZ CRACKERS ½ c. 1% LOW-FAT MILK 9 BREAKFAST 1 ea. FRESH BANANA ⅓ c. CHEERIOS LUNCH 1½ ozs. TURKEY HAM & SWISS CHEESE MAYO & MUSTARD DRESSING ¼ c. LETTUCE & TOMATO SLICES ¼ c. FRESH KIWI 1 sl. WHOLE WHEAT BREAD PM SNACK ½ c. CUCUMBER & CARROT STICKS RANCH DRESSING 6 ea. WHEAT THIN CRACKERS 12 13 BREAKFAST ½ c. FRESH ORANGE ⅓ c. CORN CHEX CEREAL LUNCH 1 serv. CHICKEN ENCHILADA CASSEROLE WITH WHOLE GRAIN TORTILLA CHIPS ¼ c. SPRING SALAD/ITALIAN DRESSING ¼ c. FRESH KIWI PM SNACK 1 pkg. GOLDFISH CRACKERS ½ c. 1% LOW-FAT MILK 14 BREAKFAST ½ c. FRESH APPLE ½ sl. WHOLE WHEAT CINNAMON TOAST LUNCH ⅔ c. GROUND TURKEY & SPAINSH RICE ¼ c. BROCCOLI FLORETS/RANCH DRESSING ¼ c. FRESH TANGERINE PM SNACK ⅓ c. LETS GO FISHING MIX (crispix, gold fish crackers, cheese crackers, & pretzel sticks) ½ c. 1% LOW-FAT MILK 15 BREAKFAST ½ c. PINEAPPLE TIDBITS ½ ea. WHOLE WHEAT BAGEL/CREAM CHEESE LUNCH 1 ea. MEXICAN PIZZA (refried beans, tomato paste, salsa, & mozzarella cheese) ¼ c. JICAMA STICKS ¼ C. FRESH ORANGE 1 ea. WHOLE WHEAT TORTILLA PM SNACK 6 ea. WHEAT THIN CRACKERS 1 ea. MOZZARELLA STRING CHEESE 16 BREAKFAST 1 ea. FRESH BANANA ⅓ c. KIX CEREAL LUNCH ⅜ c. TUNA SALAD (tuna, eggs, mayo, relish, celery, & onions) ¼ c. BABY CARROTS (No Dressing) ¼ c. FRESH APPLE 1 sl. WHOLE WHEAT BREAD PM SNACK – ANTS ON A LOG ¼ c. CELERY STICKS 1 tbsp. SUNBUTTER (RAISINS) ½ c. 1% LOW-FAT MILK 19 BREAKFAST ½ c. FRESH RED APPLE ⅓ c. RICE CHEX CEREAL LUNCH ⅜ c. REFRIED BEAN BURRITO ½ oz. SHREDDED CHEESE ¼ c. SHREDDED LETTUCE & DICED TOMATOES ¼ c. FRESH TANGERINE 1 ea. WHOLE WHEAT TORTILLA PM SNACK 2 pkgs. RITZ CRACKERS ½ c. 1% LOW-FAT MILK 20 BREAKFAST ½ c. FRESH KIWI ⅓ c. KIX CEREAL LUNCH 1½ ozs. TURKEY HAM & CHEDDAR CHEESE MAYO & MUSTARD DRESSING ¼ c. GREEN LEAF LETTUCE & TOMATO SLICE ¼ c. FRESH PEAR 1 sl. WHOLE WHEAT BREAD PM SNACK ½ c. FRESH APPLE 1 tbsp. SUNBUTTER 21 BREAKFAST 1 ea. FRESH BANANA ⅓ c. CORNFLAKE CEREAL LUNCH 1 ea. TURKEY ROLLER SANDWICH WITH CRANBERRY SAUCE ¼ c. BROCCOLI FLORETS/RANCH DRESSING ¼ c. FRESH ORANGE 1 ea. WHOLE WHEAT TORTILLA PM SNACK 2 pkgs. WHEATWORTH CRACKERS ½ oz. CHEESE SLICE 22 23 26 BREAKFAST ½ c. FRESH ORANGE ⅓ c. BRAN CEREAL LUNCH 2 tbsp. SUNBUTTER & JELLY SANDWICH 1 ea. CHEESE STICK ¼ c. BABY CARROTS (No Dressing) ¼ c. FRESH PEAR 1 sl. WHOLE WHEAT BREAD PM SNACK 1 pkg. GRAHAM CRACKERS ½ c. 1% LOW-FAT MILK 27 BREAKFAST ½ c. FRESH APPLE ⅓ c. CORN CHEX CEREAL LUNCH ¾ c. *TURKEY TOMATO & CORN BAKE WITH WHOLE WHEAT PENNE PASTA ¼ c. FRESH KIWI PM SNACK ½ c. MANGO CHUNKS ½ c. 1% LOW-FAT MILK 28 BREAKFAST ½ c. FRESH TANGERINE 1 sl. RAISIN BREAD LUNCH 1 c. *WHITE CHICKEN CHILI (diced chicken, white beans, tomatoes, cheese, & light sour cream) ¼ c. FRESH APPLE 6 ea. WHOLE GRAIN TORTILLA CHIPS PM SNACK ⅓ c. FRIENDS TRAIL MIX (kix, cheerios, corn chex, raisins, pretzels, & dried apricots) ½ c. 1% LOW-FAT MILK 29 BREAKFAST 1 ea. FRESH BANANA ⅓ c. CORNFLAKE CEREAL LUNCH ⅜ c. BLACKEYE PEAS ¼ c. RAINBOW CABBAGE SLAW ¼ c. FRESH ORANGE 1 sq. WHOLE GRAIN CORNBREAD PM SNACK ⅛ c. COTTAGE CHEESE ½ c. DICED PEACHES 30 BREAKFAST ½ c. FRESH PEAR ⅓ c. CHEERIOS LUNCH 1 ea. TURKEY WRAP Low-Fat Cream Cheese ¼ c. BABY SPINACH & BELL PEPPER STRIPS ¼ c. FRESH APPLE 1 ea. WHOLE WHEAT TORTILLA PM SNACK 1 pkg. ANIMAL CRACKERS ½ c. 1% LOW-FAT MILK RECOMMENDATION(S): APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a Memorandum of Understanding with the County of San Mateo's Northern California Regional Intelligence Center, including modified indemnification language, to share information as it relates to narcotics trafficking, organized crime, and terrorism related activities for the term of January 1, 2019 through December 31, 2019. FISCAL IMPACT: The total cost associated with this agreement is already within the operational budget of the Office of the Sheriff's employee salary and benefits. No additional funds are needed. BACKGROUND: The Sheriff of the County of San Mateo is requesting Contra Costa County Office of the Sheriff's participation in supporting the Northern California Regional Intelligence Center (NCRIC). NCRIC is a multi-jurisdictional public safety information fusion center compromised on the Northern California High Intensity Drug Trafficking Area. NCRIC was created to assist local, state, federal and tribal public safety agencies and critical infrastructure locations with the collection, APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sandra Brown, 925-335-1553 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 86 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:January 15, 2019 Contra Costa County Subject:Interagency Argreement with San Mateo County BACKGROUND: (CONT'D) analysis and dissemination of all crime threat information. It is the mission of the NCRIC to protect the citizens of the counties within its area of responsibility from the threat of narcotics trafficking; organized crime; international, domestic and street terrorism related activities through information sharing and technical operation support to public safety agencies. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Northern California Regional Intelligence Center (NCRIC) will remain unsupported and the County's information sharing partnership with local state and federal agencies, which is paramount in identifying, preventing and responding to all regional hazards will be diminished. RECOMMENDATION(S): DECLARE as surplus and AUTHORIZE the Purchasing Agent, or designee, to dispose of fully depreciated vehicles and equipment no longer needed for public use, as recommended by the Public Works Director, Countywide. FISCAL IMPACT: No fiscal impact. BACKGROUND: Section 1108-2.212 of the County Ordinance Code authorizes the Purchasing Agent to dispose of any personal property belonging to Contra Costa County and found by the Board of Supervisors not to be required for public use. The property for disposal is either obsolete, worn out, beyond economical repair, or damaged beyond repair. CONSEQUENCE OF NEGATIVE ACTION: Public Works would not be able to dispose of surplus vehicles and equipment. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Nida Rivera, (925) 313-2124 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 87 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:January 15, 2019 Contra Costa County Subject:Disposal of Surplus Property ATTACHMENTS Surplus Vehicles & Equipment RECOMMENDATION(S): RECEIVE the 2018 Annual Report submitted by the Finance Committee. FISCAL IMPACT: No fiscal impact. BACKGROUND: On June 18, 2002, the Board of Supervisors adopted Resolution No. 2002/377, which requires that each regular and ongoing board, commission, or committee shall annually report to the Board of Supervisors on its activities, accomplishments, membership attendance, required training/certification (if any), and proposed work plan or objectives for the following year. This report fulfills this requirement for the Finance Committee. All Finance Committee reports from 2009 onward and attachments can be found on the County website at http://ca-contracostacounty.civicplus.com/index.aspx?NID=2286. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Robert Campbell, County Auditor-Controller C. 88 To:Board of Supervisors From:FINANCE COMMITTEE Date:January 15, 2019 Contra Costa County Subject:2018 ANNUAL REPORT OF THE FINANCE COMMITTEE BACKGROUND: (CONT'D) > In 2018, the Finance Committee received reports and/or made recommendations to the Board of Supervisors concerning issues related to: Regular Capital Facility Updates and Specific Building Projects; Funding request to participate in a regional undocumented immigration defense program with the San Francisco Public Defender's Office as the lead agency; Department of Conservation and Development's recommendations regarding requests for FY 2018/19 Community Development Block Grant (CDBG) Economic Development & Infrastructure/Public Facility Projects; Increasing the basic assessment rate for County Service Area EM-1 and other EMS System funding requests; and Single Audit for the Fiscal Year ending June 30, 2017. At year end, the Finance Committee had pending referrals on: Continuing to implement and evaluate the Real Estate Asset Management Plan (RAMP), and Continuing to evaluate and develop additional funding for the County's Emergency Medical Services system of care. RECOMMENDATION(S): APPROVE and AUTHORIZE the Conservation and Development Department Director, or designee, to execute a First Amendment to Amended and Restated Intercreditor Agreement among the City of Pleasant Hill, the County of Contra Costa, and BRIDGE Grayson Creek Associates related to Grayson Creek Apartments in Pleasant Hill. FISCAL IMPACT: No General Fund impact. HOME Investment Partnerships Act funds are provided to the County on a formula allocation basis through the U.S. Department of Housing and Urban Development. BACKGROUND: On September 17, 2001, the County entered in to an Amended and Restated Intercreditor Agreement (the "Original Agreement") with the City of Pleasant Hill Redevelopment Agency (the "Agency") and BRIDGE Grayson Creek Associates (the "Borrower") regarding Grayson Creek Apartments, a 70-unit affordable multifamily project located in Pleasant Hill (the "Project"). The Original Agreement described the loans made to the Project by the Agency and the County and the terms for repayment and lien positions, including the definition of Annual Operating Expenses. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kristen Lackey (925) 674-7888 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 89 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:January 15, 2019 Contra Costa County Subject:Amendment to Intercreditor Agreement - Grayson Creek Apartments BACKGROUND: (CONT'D) The Annual Operating Expenses included in the Original Agreement allowed for partnership management fees in the amount of $20,000 per year for a 15-year period. The Borrower requested the County and the Agency to revise the Original Agreement to increase the partnership management fee from $20,000 to $25,000 to allow for increases in administration costs incurred over the past 15 years, and to extend the period for receiving the fee beyond the initial 15 year tax credit syndication period. The extension will allow the property to continue its qualification for the State Board of Equalization annual welfare exemption from property taxes. Typically, these terms would be revisited during a refinancing and rehabilitation at the end of the tax credit syndication period; however, the Project is not in need of a refinancing or rehabilitation. The requested revisions are consistent with updates to the Contra Costa County Department of Conservation and Development FY 2018-19 Housing Funding Guidelines (Part 3 Section B.2.). City of Pleasant Hill staff support the revision, and the matter will be considered by the City Council at its meeting on January 28, 2019. CONSEQUENCE OF NEGATIVE ACTION: If the amendment to the intercreditor agreement is not approved, the owner will have insufficient funds to continue the current level of operations and management at the Grayson Creek Apartments. CHILDREN'S IMPACT STATEMENT: Affordable housing for families supports one or more of the following children's outcomes: (1) Children Ready for and Succeeding in School; (2) Children and Youth Healthy and Preparing for Productive Adulthood; (3) Families that are Economically Self Sufficient; (4) Families that are Safe, Stable and Nurturing; and (5) Communities that are Safe and Provide a High Quality of Life for Children and Families. ATTACHMENTS Intercreditor Agreement Grayson Creek First Amend to ICA 12/18/18 1 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: Contra Costa County Department of Conservation and Development 30 Muir Road Martinez, CA 94553 Attn: Assistant Deputy Director No fee document pursuant to Government Code Section 27383 and 27388.1 (SPACE ABOVE THIS LINE FOR RECORDER’S USE) FIRST AMENDMENT To AMENDED AND RESTATED INTERCREDITOR AGREEMENT This first amendment to Amended and Restated Intercreditor Agreement (“First Amendment”) is dated ___________, 20__, and is by and among the CITY OF PLEASANT HILL, a municipal corporation, as housing successor agency to The Redevelopment Agency of the City of Pleasant Hill, the COUNTY OF CONTRA COSTA, a political subdivision of the State of California, and BRIDGE GRAYSON CREEK ASSOCIATES, a California limited partnership (“Borrower”). RECITALS A. The parties are party to an Amended and Restated Intercreditor Agreement dated as of September 17, 2001 (the “Agreement”) with respect to a seventy-unit multifamily housing development in Pleasant Hill, California on the real property described on Exhibit A the “Property.” B. Under the terms of the Agreement, “Annual Operating Expenses” is defined to include a partnership management fee payable to any partner or affiliate of any partner of Borrower, if any, not to exceed $20,000 per year for the fifteen-year compliance period described in Section 42(i)(1) of the Internal Revenue Code of 1986, as amended (the “Management Fee Provision”). In exchange for Borrower continuing to manage the Property, to be consistent with the Contra Costa County Department of Conservation and Development fiscal year 2018-2019 Housing Funding Guidelines, and to assist Borrower in maintaining the Property’s California property tax welfare exemption (specifically to comply with subsection (a)(6) of State Board of Equalization Rule 140.1, Requirements for Managing General Partner of Limited Partnership for Welfare Exemption for Low- Income Housing Properties”) the parties desire to modify the Management Fee Provision Grayson Creek First Amend to ICA 12/18/18 2 to increase the partnership management fee amount payable per year to $25,000 and to eliminate the fifteen-year limitation on the time period over which the partnership management fee can be paid. The parties therefore amend the Agreement as follows: AGREEMENT 1. Section 1(a) of the Agreement is deleted in its entirety and replaced with the following: (a) “Annual Operating Expenses” with respect to a particular calendar year means the following costs reasonably and actually incurred for the operation and maintenance of the Development to the extent that they are consistent with an annual independent audit performed by a certified public accountant using generally accepted accounting principles: property taxes and assessments imposed on the Development; debt service currently due on a non-optional basis (excluding debt service due from residual receipts or surplus cash of the Development) on loans associated with development of the Development and approved by the County and the Agency; partnership management fees (including any asset management fee) payable to any partner or affiliate of any partner of Borrower, if any, not to exceed Twenty-Five Thousand Dollars ($25,000) per year, as approved by the County and the Agency; premiums for property damage and liability insurance; utility services not paid for directly by tenants, including water, sewer, and trash collection; maintenance and repair; any annual license or certificate of occupancy fees required for operation of the Development; security services; advertising and marketing; cash deposited into reserves for capital replacements of the Development in an amount not to exceed six tenths of one percent (.6%) of the total development cost of the Development; cash deposited into an operating reserve in an amount not to exceed 3% of Annual Operating Expenses or the amount required in connection with the permanent financing and the tax credit syndication, whichever is greater (or any greater amount approved by the County and the Agency) but with the operating reserve capped at the greater of Three Hundred Thousand Dollars ($300,000) or six (6) months gross rent from the Development (as such rent may vary from time to time); payment of any previously unpaid portion of the development fee due BRIDGE Housing Corporation (without interest) not exceeding a cumulative development fee due BRIDGE Housing Corporation in the maximum amount set forth in the Amended DDLA and the Amended Agency Loan Agreement; extraordinary operating costs specifically approved by the County and the Agency; payments of deductibles in connection with casualty insurance claims not normally paid from reserves, the amount of uninsured losses actually replaced, repaired or restored, and not normally paid from reserves, and other ordinary and reasonably operating expenses not listed above. Annual Operating Expenses does not include the following: depreciation, amortization, depletion or other non-cash expenses; any amount expended from a reserve account; and any capital cost with respect to the Development, as determined by the accountant for the Development. Grayson Creek First Amend to ICA 12/18/18 3 2. Section 9 of the Agreement is deleted in its entirety and replaced with the following: 9. Notices. Any notice required or permitted under this lease must be in writing and sent by overnight delivery service or registered or certified mail, postage prepaid and directed as follows: Agency: City of Pleasant Hill 100 Gregory Lane Pleasant Hill, CA 94523-3323 Attention: City Manager County: County of Contra Costa Community Development Department 30 Muir Road Martinez, CA 94553 Attention: Affordable Housing Program Manager Borrower: BRIDGE Grayson Creek Associates c/o BRIDGE Housing Corporation 600 California Street, #900 San Francisco, CA 94108 Attention: President Any party may at any time designate in writing a substitute address for that set forth above and thereafter notices are to be directed to such substituted address. If sent in accordance with this Section, all notices will be deemed effective (i) the next business day, if sent by overnight courier, or (ii) three days after being deposited in the United States Postal system.. 3. All other terms of the Agreement remain unchanged. 4. This First Amendment is governed by the laws of the State of California. This First Amendment may be signed by the different parties hereto in counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same agreement. [Signatures on following page] Grayson Creek First Amend to ICA 12/18/18 4 The parties are signing this First Amendment as of the date first set forth above. CITY OF PLEASANT HILL, a municipal corporation, as housing successor agency to The Pleasant Hill Redevelopment Agency By:_________________________________ June Catalano, City Manager COUNTY OF CONTRA COSTA, a political subdivision of the State of California By:_________________________________ John Kopchik, Department of Conservation and Development Director BRIDGE-Grayson Creek Associates, a California limited partnership By:_________________________________ _____________________, [Title] Grayson Creek First Amend to ICA 12/18/18 5 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA ) ) SS. COUNTY OF _________________________) On _____________________ before me, ______________________________________, Notary Public, personally appeared ____________________________________, who proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature_________________________________________ A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA ) ) SS. COUNTY OF _________________________) On _____________________ before me, ______________________________________, Notary Public, personally appeared ____________________________________, who proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature_________________________________________ Grayson Creek First Amend to ICA 12/18/18 6 Exhibit A LEGAL DESCRIPTION REAL PROPERTY in the City of Pleasant Hill, County of Contra Costa, State of California, described as follows: PARCEL ONE: Parcel "8", as shown on the Parcel Map recorded March 9, 1972, in Book 21 of Maps, at Page 10 and Parcel "2" as shown on the Parcel Map recorded April 20, 1981 in Book 94 of Parcel Maps, at Page 19, Contra Costa County Records, described as follows: Beginning at the northeast corner of said Parcel "8" (21 PM 10); thence from said point of beginning along the exterior lines of said Parcel "B" the following courses: South 43° 15' 15" East 131.15 feet to the beginning of a tangent curve concave to the northeast, having a radius of 424.98 feet; a radial line to the beginning of said curve bears South 46° 44' 45" West; thence southeasterly 154.99 feet along the arc of said curve through a central angle of 20° 53' 44" a radial line to the end of said curve bears South 25° 51' 01" West to the beginning of a non-tangent curve concave to the North, having a radius of 1940.00 feet, a radial line to the beginning of said curve bears South 17° 37' 15" East; thence westerly 326.25 feet along the arc of said curve through a Central angle of 09°-38' 08"; thence South 07° 59' 07" East 10.00 feet to the beginning of a non-tangent curve concave to the North, having a radius of 550.00 feet, a radial line to the beginning of said curve bears South 07° 59' 07" East; thence westerly 44.48 feet along the arc of said curve through a central angle of 04° 38' 02"; thence North 20° 30' 00" West 200.35 feet to the northwest corner of said Parcel "B" (21 PM 10) being the southwest corner of said Parcel "2" (94 PM 19); thence leaving said exterior line of Parcel "8" along the exterior line of said Parcel "2" (94 PM 19) the following courses: North 57° 00' 00" West 38.00 feet; thence North 33° 00' 00" East 111.00 feet; thence North 05° 12' 06" West 33.16 feet; thence North 60° 29' 30" West 160.00 feet; thence North 77° 30' 16" West 60.00 feet; thence North 06° 01' 53" East, 497.23 feet to the beginning of a non-tangent curve concave to the 'North,. having a radius of 35.00 feet, a radial line to the beginning of said curve bears South 37° 49' 14" West; thence easterly 23.71 feet along the arc of said curve through a central angle of 38° 48' 48" to the beginning of a reverse curve concave to the West, having a radius of 42.00 feet, a radial line to the beginning of said curve bears North 00° 59' 34" West; thence southerly 19.27 feet along the arc of said curve through a central angle of 124° 30' 4-4"; thence South 56° 32' 57" East, 20.87 feet to the beginning of a non-tangent curve concave to the East, having a radius of 349.98 feet, a radial line to the beginning of said curve bears North 89° 10' 05" West; thence southerly 146.86 feet along the arc of said curve through a central angle of 24° 02' 35"; thence South 23° 12' 40” East, 225.75 feet to the beginning of a tangent curve concave to the northeast, having a rates of 674.96 feet: a radial line to the beginning of said curve bears South 66° 47' 20" West; thence southeasterly 236.11 feet through a central angle of 20° 02' 35"; thence South 43° 15' 15" East 22.58 feet to the point of beginning. A.P. Nos.: 153-030-105 and 077 Said Parcel. One is also described in that certain Certificate of Lot Line Adjustment recorded July 28, 1999, Series No, 99-201561, Contra Costa County Records. Grayson Creek First Amend to ICA 12/18/18 7 PARCEL TWO: A non-exclusive easement appurtenant to Parcel One above for roadway access purposes and the installation and maintenance of sanitary sewers, storm drainage facilities, gas, electric, telephone, water, cable television and other utilities or facilities deemed necessary by county in, on, over and across the following described parcel of land: Beginning at a point on the North line of Chilpancingo Parkway at the most southeasterly corner of Parcel "1" as said parcel is shown on the Parcel Map filed April 20, 1981 in Book 94 of Parcel Maps at Page 19, Contra Costa County Records, thence along the exterior line of said Parcel 1, North 20° 30' 00" West, 200.35 feet; thence leaving said exterior line, North 57° 00' 00" West, 38,00 feet; South 33° 00' 00" West, 27.86 feet; South 20° 30' 00" East, 145.00 feet and South 15' 46..14" West, .49.91 feet to the northerly line of said Chilpancingo Parkway; thence easterly along said northerly line 80.12 feet, more or less, to the point of beginning. RECOMMENDATION(S): ACCEPT the October 2018 update of the operations of the Emplyment and Human Services Department, Community Services Bureau, as recommended by the Employment and Human Services Director. FISCAL IMPACT: There is no fiscal impact. BACKGROUND: The Employment and Human Services Department submits a monthly report to the Contra Costa County Board of Supervisors (BOS) to ensure ongoing communication and updates to the County Administrator and BOS regarding any and all issues pertaining to the Head Start Program and Community Services Bureau. CONSEQUENCE OF NEGATIVE ACTION: Not applicable. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres 608-4960 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 90 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:January 15, 2019 Contra Costa County Subject:October 2018 Operations Update of the Employment and Human Services Department, Community Services Bureau ATTACHMENTS CSB Oct 2018 CAO Report CSB Oct 2018 HS Fiscal Report CSB Oct 2018 EHS Fiscal Report CSB Oct 2018 CACFP Report CSB Oct 2018 EHS CC Partnership Fiscal Report CSB Oct 2018 Credit Card Report CSB Oct 2018 LIHEAP CSB Oct 2018 Menu P: 925 681 6300 F: 925 313 8301 1470 Civic Court , Suite 200 Concord, CA 94520 www.cccounty.us/ehsd To: David Twa, Contra Costa County Administrator From: Kathy Gallagher, EHSD Director Subject: Community Services Monthly Report Date: October 2018 News /Accomplishments  On October 12,2018, Julia Taylor, Analyst with the County Administrator Office, joined Camilla Rand, Community Services Bureau (CSB) Director, Katharine Mason, CSB Division Manager, Isabel Renggenathen, CSB Assistant Director, and Jennifer Kirby and Averyl DeVera, CSB Site Supervisors for an informative tour of the George Miller Children’s Center in Concord. The group toured the center, and discussed the wide variety of programs and services CSB has to offer to the community and its staff. The group also me t with teaching staff and observed various classroom environments. Julia applauded the positive interactions between the teacher and child, and the warm and caring environment.  The annual Head Start (HS)/Early Head Start (EHS) Shared Governance Meeting i s scheduled for Wednesday, November 7, 2017 from 2-4 pm at the Crowne Plaza Hotel in Concord. The topic of this year’s meeting is “Building Strong Communities Together”. The Governing Bodies will also connect and share program successes.  The 2019-2020 Continued Funding Application (CFA) was reviewed and submitted to the California Department of Education Early Learning and Care Division.  Quality Rating Improvement System (QRIS)/ Quality Maters reviews have begun at CSB sites, which includes a review of st aff files, child assessment and screening information, and classroom observations. Additional sites have received a quality rating of “5”-the highest rating on the tier scale. CSB now has a total of six sites with a tier 5 rating .  All CSB Head Start and Early Head Start sites are preparing for a series of family engagement activities such as “Back to School Night”, “Community Work Day” and “Food Day” in the month of November – December 2018. Everyone is invited to take part.  CBS in collaboration with the Martinez Adult School is hosting ESL classes for HS and EHS families in Central Contra Costa County. The classes will begin in early November and will be held at the George Miller Concord Center. 18 families have signed up to attend. I. Status Updates: a. Caseloads, workload (all programs)  Head Start enrollment: 91%  Early Head Start enrollment: 103% (Adjusted for classes in session)  Early Head Start Child Care Partnership enrollment: 90%  Early Head Start Child Care P artnership # 2 enrollment: 90%  Head Start Average Daily Attendance: 86.8%  Early Head Start Average Daily Attendance: 86.7%  Early Head Start Child Care Partnership Attendance: 86.7% cc: Policy Council Chair 2  Stage 2: 415 families and 655 children  CAPP: 129 families and 233 children - In total: 550 families and 554 children - Incoming transfers from Stage 1: 23 families and 27 children  LIHEAP: 295 households have been assisted  Weatherization: 21 units b. Staffing:  During the month of October, CSB conducted interviews to fill Site Supervisor-Project II and III, and Master-Teacher Project vacancies. The Bureau selected candidates, and is working with the County’s Human Resource Department on the hiring process. The Bureau is in the process of hiring staff to fill Comprehensive Services Assistant Manager- Project vacancies. The Bureau is expecting the eligible list to promulgate at the beginning of November. c. Union Issues: o A Skelly Hearing with PEU Local 1 (Line staff unit) and CSB is scheduled in early November. 1 2 3 4 5 DESCRIPTION Total Remaining % YTD Actual Budget Budget YTD a. PERSONNEL 2,917,960$ 4,057,499$ 1,139,539$ 72% b. FRINGE BENEFITS 1,835,792 2,584,554 748,762 71% c. TRAVEL - - - 0% d. EQUIPMENT - - - 0% e. SUPPLIES 176,997 143,000 (33,997) 124% f. CONTRACTUAL 2,829,337 7,121,029 4,291,692 40% g. CONSTRUCTION - - - 0% h. OTHER 926,049 2,503,661 1,577,612 37% I. TOTAL DIRECT CHARGES 8,686,135$ 16,409,743$ 7,723,609$ 53% j. INDIRECT COSTS 913,416 969,742 56,326 94% k. TOTAL-ALL BUDGET CATEGORIES 9,599,550$ 17,379,485$ 7,779,935$ 55% In-Kind (Non-Federal Share)2,887,880$ 4,344,871$ 1,456,992$ 66% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2018 HEAD START PROGRAM September 2018 Expenditures 1 2 3 4 5 6 7 8 Jan-18 Apr-18 Jul-18 thru thru thru Total YTD Total Remaining % Mar-18 Jun-18 Sep-18 Actual Budget Budget YTD a. Salaries & Wages (Object Class 6a) Permanent 1011 923,758 895,050 839,373 2,658,182 3,682,453 1,024,271 72% Temporary 1013 113,591 76,779 69,409 259,778 375,046 115,268 69% a. PERSONNEL (Object class 6a)1,037,349 971,829 908,782 2,917,960 4,057,499 1,139,539 72% b. FRINGE (Object Class 6b)641,298 613,986 580,508 1,835,792 2,584,554 748,762 71% e. SUPPLIES (Object Class 6e) 1. Office Supplies 19,372 15,144 9,414 43,930 38,000 (5,930) 116% 2. Child and Family Services Supplies (Includesclassroom Supplies)2,641 9,448 66,502 78,590 35,000 (43,590) 225% 4. Other Supplies Computer Supplies, Software Upgrades, Computer Replacement 29 38,180 412 38,621 45,000 6,379 86% Health/Safety Supplies 3,355 2,204 - 5,559 9,000 3,441 62% Mental helath/Diasabilities Supplies - - - - - - Miscellaneous Supplies 736 7,166 1,562 9,463 10,000 537 95% Employee Morale - - - - 4,000 4,000 0% Household Supplies - 674 160 833 2,000 1,167 42% TOTAL SUPPLIES (6e)26,132 72,814 78,050 176,997 143,000 (33,997) 124% f. CONTRACTUAL (Object Class 6f) 1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts)6,004 15,110 1,235 22,349 58,000 35,651 39% Estimated Medical Revenue from Medi-Cal (Org 1432 - credit)- (367,402) - (367,402) (500,000) (132,598) 73% Health Consultant 11,200 14,000 11,200 36,400 55,700 19,300 65% 5. Training & Technical Assistance - PA11 Interaction - - 3,000 3,000 6,000 3,000 50% Diane Godard ($50,000/2)1,600 6,825 250 8,675 15,000 6,325 58% Josephine Lee ($35,000/2)450 1,927 185 2,562 14,300 11,738 18% Susan Cooke ($60,000/2)- - - - 10,400 10,400 7. Delegate Agency Costs First Baptist Church Head Start PA22 - 1,022,178 - 1,022,178 2,156,616 1,134,438 47% First Baptist Church Head Start PA20 - - - - 8,000 8,000 0% 8. Other Contracts FB-Fairgrounds Partnership (Wrap)11,910 25,348 5,207 42,465 74,213 31,748 57% FB-Fairgrounds Partnership 28,800 57,600 14,625 101,025 183,600 82,575 55% FB-E. Leland/Mercy Housing Partnership - - - - - - Martinez ECC (18 HS slots x $225/mo x 12/mo)18,000 36,000 18,000 72,000 108,000 36,000 67% YMCA of the East Bay - 141,050 160,100 301,150 571,200 270,050 53% Child Outcome Planning and Administration (COPA/Nulinx)964 1,928 3,079 5,971 20,000 14,029 30% Enhancement/wrap-around HS slots with State CD Program 1,918 514,162 1,062,883 1,578,963 4,340,000 2,761,037 36% f. CONTRACTUAL (Object Class 6f)80,845 1,468,726 1,279,765 2,829,337 7,121,029 4,291,692 40% h. OTHER (Object Class 6h) 2. Bldg Occupancy Costs/Rents & Leases 51,167 73,771 57,838 182,775 225,000 42,225 81% (Rents & Leases/Other Income)- (567) - (567) - 567 4. Utilities, Telephone 55,894 77,201 43,604 176,698 300,000 123,302 59% 5. Building and Child Liability Insurance 2,707 - - 2,707 3,000 294 90% 6. Bldg. Maintenance/Repair and Other Occupancy 7,151 27,811 30,424 65,386 820,851 755,465 8% 8. Local Travel (55.5 cents per mile effective 1/1/2012)6,497 15,269 3,812 25,578 50,000 24,422 51% 9. Nutrition Services - - - - - Child Nutrition Costs 39,303 103,983 7,478 150,764 310,000 159,236 49% (CCFP & USDA Reimbursements)- (57,041) (2,759) (59,799) (230,000) (170,201) 26% 13. Parent Services - - - - Parent Conference Registration - PA11 784 - - 784 4,000 3,216 20% Parent Resources (Parenting Books, Videos, etc.) - PA11 - - - - 1,000 1,000 0% PC Orientation, Trainings, Materials & Translation - PA11 3,098 3,862 2,191 9,150 12,700 3,550 72% Policy Council Activities 21 929 - 949 4,000 3,051 24% Male Involvement Activities - - - - 500 500 0% Parent Activities (Sites, PC, BOS luncheon) & Appreciation 2,825 - - 2,825 7,500 4,675 38% Child Care/Mileage Reimbursement 732 3,202 577 4,512 5,100 588 88% 14. Accounting & Legal Services - - - - Auditor Controllers - 1,836 - 1,836 2,000 164 92% Data Processing/Other Services & Supplies 2,870 5,051 3,088 11,009 15,000 3,991 73% 15. Publications/Advertising/Printing - - - - Outreach/Printing - - - - 100 100 0% Recruitment Advertising (Newspaper, Brochures)- 1,338 - 1,338 2,500 1,162 54% 16. Training or Staff Development - - - - - - Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC, etc.)286 8,482 4,276 13,044 22,098 9,054 59% Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 6,403 42,985 32,411 81,799 126,846 45,047 64% Family, Community and Parent Involvement - - - - 95,000 95,000 0% 17. Other - Site Security Guards 3,123 12,617 505 16,245 35,000 18,755 46% Dental/Medical Services - - - - 1,000 1,000 0% Vehicle Operating/Maintenance & Repair 13,730 41,891 18,521 74,143 160,000 85,857 46% Equipment Maintenance Repair & Rental 37,983 70,475 10,059 118,517 291,718 173,201 41% Dept. of Health and Human Services-data Base (CORD)1,825 6,546 - 8,370 12,000 3,630 70% Field Trips - 4,855 - 4,855 5,000 145 Other Operating Expenses (Facs Admin/Other admin)13,652 11,642 7,836 33,130 186,748 153,618 18% Other Departmental Expenses - - - - 35,000 35,000 h. OTHER (6h)250,051 456,138 219,861 926,049 2,503,661 1,577,612 37% I. TOTAL DIRECT CHARGES (6a-6h)2,035,675 3,583,493 3,066,966 8,686,135 16,409,743 7,723,609 53% j. INDIRECT COSTS 238,700 508,511 166,205 913,416 969,742 56,326 94% k. TOTALS (ALL BUDGET CATEGORIES)2,274,375 4,092,004 3,233,172 9,599,550 17,379,485 7,779,935 55% Non-Federal Share (In-kind)568,594 1,510,993 808,293 2,887,880 4,344,871 1,456,992 66% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2018 HEAD START PROGRAM September 2018 Expenditures 1 2 3 4 5 DESCRIPTION Total Remaining % YTD Actual Budget Budget YTD a. PERSONNEL 212,737$ 661,939$ 449,202$ 32% b. FRINGE BENEFITS 124,776 413,339 288,563 30% c. TRAVEL - - - 0% d. EQUIPMENT - - - 0% e. SUPPLIES 17,212 16,800 (412) 102% f. CONTRACTUAL 2,420,694 2,292,672 (128,022) 106% g. CONSTRUCTION - - - 0% h. OTHER 36,992 99,983 62,991 37% I. TOTAL DIRECT CHARGES 2,812,412$ 3,484,733$ 672,321$ 81% j. INDIRECT COSTS 65,669 143,657 77,988 46% k. TOTAL-ALL BUDGET CATEGORIES 2,878,082$ 3,628,390$ 750,308$ 79% In-Kind (Non-Federal Share)702,579$ 907,098$ 204,518$ 77% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2018 EARLY HEAD START PROGRAM September 2018 Expenditures 1 2 3 4 5 6 7 8 Jan-18 Apr-18 Jul-18 thru thru thru Total YTD Total Remaining % Mar-18 Jun-18 Sep-18 Actual Budget Budget YTD Expenditures a. Salaries & Wages (Object Class 6a) Permanent 1011 86,807 52,555 50,089 189,451 580,660 391,209 33% Temporary 1013 7,022 8,256 8,008 23,287 81,279 57,992 29% a. PERSONNEL (Object class 6a)93,830 60,811 58,097 212,737 661,939 449,202 32% b. FRINGE (Object Class 6b)57,054 34,599 33,122 124,776 413,339 288,563 30% e. SUPPLIES (Object Class 6e) 1. Office Supplies 95 4,874 2,697 7,665 8,000 335 96% 2. Child and Family Serv. Supplies/classroom Supplies - 50 7,730 7,780 4,000 (3,780) 194% 4. Other Supplies - - - - - Computer Supplies, Software Upgrades, Comp Replacemnt- 339 - 339 2,000 1,661 17% Health/Safety Supplies 693 - - 693 1,500 807 46% Miscellaneous Supplies - 647 7 654 1,000 346 65% Household Supplies - 39 42 81 300 219 e. SUPPLIES (Object Class 6e)788 5,949 10,475 17,212 16,800 (412) 102% f. CONTRACTUAL (Object Class 6f) 1. Adm Svcs ( Legal, Accounting, Temporary Contracts)- - - - 1,000 1,000 0% 2. Health/Disabilities Services - - - - - Health Consultant 3,840 6,000 960 10,800 19,500 8,700 55% 5. Training & Technical Assistance - PA11 - - - - Interaction - - - - 5,500 5,500 0% Diane Godard - - - - 7,500 7,500 0% Josephine Lee ($35,000/2)- - - - 5,000 5,000 0% Susan Cooke ($60,000/2)- - - - 6,500 6,500 0% 8. Other Contracts - FB-Fairgrounds Partnership 12,000 22,000 5,500 39,500 76,000 36,500 52% FB-E. Leland/Mercy Housing Partnership 15,000 75,000 15,000 105,000 180,000 75,000 58% Apiranet 81,000 222,000 (20,000) 283,000 526,000 243,000 54% Crossroads - 80,000 - 80,000 126,000 46,000 63% Martinez ECC 16,000 32,000 16,000 64,000 96,000 32,000 67% Child Outcome Planning & Admini. (COPA/Nulinx)199 401 819 1,419 3,000 1,581 47% Enhancement/wrap-around HS slots with State CD Prog.407,254 858,013 571,709 1,836,975 1,240,672 (596,303) 148% f. CONTRACTUAL (Object Class 6f)535,293 1,295,414 589,987 2,420,694 2,292,672 (128,022) 106% h. OTHER (Object Class 6h) 2. Bldg Occupancy Costs/Rents & Leases 143 1,149 1,239 2,531 1,800 (731) 141% (Rents & Leases/Other Income)- - - - - - 4. Utilities, Telephone 952 668 772 2,393 5,600 3,207 43% 5. Building and Child Liability Insurance - - - - - - 6. Bldg. Maintenance/Repair and Other Occupancy 129 274 241 643 7,200 6,557 9% 8. Local Travel (55.5 cents per mile)614 1,502 254 2,370 6,500 4,130 36% 9. Nutrition Services - - - - - - Child Nutrition Costs - 569 301 870 1,100 230 79% (CCFP & USDA Reimbursements)- (167) (76) (243) (800) (557) 13. Parent Services - - - Parent Conference Registration - PA11 - - - - 2,000 2,000 0% Parent Resources (Parenting Books, Videos, etc.) - PA11305 80 - 384 2,000 1,616 19% PC Orientation, Trainings, Materials & Translation - PA1158 953 - 1,011 4,000 2,989 25% Policy Council Activities - - - - 1,000 1,000 0% Parent Activities (Sites, PC, BOS luncheon) & Appreciation- - 549 549 500 (49) 110% Child Care/Mileage Reimbursement 91 187 62 339 1,500 1,161 23% 14. Accounting & Legal Services - - - Data Processing/Other Services & Supplies 593 1,047 790 2,430 3,200 770 76% 15. Publications/Advertising/Printing - - - Recruitment Advertising (Newspaper, Brochures)- - - - 100 100 16. Training or Staff Development - - - Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC)60 221 1,918 2,200 20,200 18,000 11% Staff Trainings/Dev. Conf. Registrations/Memberships - PA11563 6,561 661 7,785 30,244 22,459 26% 17. Other - - - Site Security Guards - 752 - 752 1,000 248 75% Vehicle Operating/Maintenance & Repair 1,710 5,558 3,582 10,850 8,000 (2,850) 136% Equipment Maintenance Repair & Rental 2 888 - 890 1,000 110 89% Other Operating Expenses (Facs Admin/Other admin)453 502 284 1,238 3,839 2,601 32% Other Departmental Expenses - - - - - - h. OTHER (6h)5,672 20,743 10,578 36,992 99,983 62,991 37% I. TOTAL DIRECT CHARGES (6a-6h)692,636 1,417,517 702,259 2,812,412 3,484,733 672,321 81% j. INDIRECT COSTS 21,462 33,516 10,691 65,669 143,657 77,988 46% k. TOTALS - ALL BUDGET CATEGORIES 714,098 1,451,033 712,950 2,878,082 3,628,390 750,308 79% Non-Federal Match (In-Kind)178,525 345,817 178,237 702,579 907,098 204,518 77% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2018 EARLY HEAD START PROGRAM September 2018 Expenditures 2018 Month covered August Approved sites operated this month 12 Number of days meals served this month 23 Average daily participation 499 Child Care Center Meals Served: Breakfast 10,103 Lunch 11,466 Supplements 8,773 Total Number of Meals Served 30,342 fldr/fn:2018 CAO Monthly Reports EMPLOYMENT & HUMAN SERVICES DEPARTMENT COMMUNITY SERVICES BUREAU CHILD NUTRITION FOOD SERVICES CHILD and ADULT CARE FOOD PROGRAM MEALS SERVED FY 2018-2019 1 2 3 4 5 DESCRIPTION Total Remaining % YTD Actual Budget Budget YTD a. PERSONNEL 106,131$ 297,675$ 191,544$ 36% b. FRINGE BENEFITS 61,423 206,426 145,003 30% c. TRAVEL - - - 0% d. EQUIPMENT - - - 0% e. SUPPLIES 59,636 6,900 (52,736) 864% f. CONTRACTUAL 29,278 467,260 437,982 6% g. CONSTRUCTION - 0% h. OTHER 18,480 74,699 56,219 25% I. TOTAL DIRECT CHARGES 274,948$ 1,052,960$ 778,012$ 26% j. INDIRECT COSTS 22,015 66,120 44,105 33% k. TOTAL-ALL BUDGET CATEGORIES 296,963$ 1,119,080$ 822,117$ 27% In-Kind (Non-Federal Share)63,380$ 279,770$ 216,390$ 23% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU EARLY HEAD START- CC PARTNERSHIP #1 September 2018 Expenditures 1 2 3 4 5 6 7 8 Actual Actual Actual Total YTD Total Remaining % Jul-18 Aug-18 Sep-18 Actual Budget Budget YTD Expenditures a. Salaries & Wages (Object Class 6a) Permanent 1011 31,323 36,941 34,687 102,952 294,675 191,723 35% Temporary 1013 879 984 1,316 3,179 3,000 (179) 106% a. PERSONNEL (Object class 6a)32,202 37,926 36,003 106,131 297,675 191,544 36% b. FRINGE BENEFITS (Object Class 6b) Fringe Benefits 18,084 22,198 21,141 61,423 206,426 145,003 30% b. FRINGE (Object Class 6b)18,084 22,198 21,141 61,423 206,426 145,003 30% e. SUPPLIES (Object Class 6e) 1. Office Supplies - 938 105 1,043 500 (543) 209% 2. Child and Family Serv. Supplies/classroom Supplies 5,318 - 2,625 7,943 3,300 (4,643) 241% 4. Other Supplies Computer Supplies, Software Upgrades, Comp Replacemnt - 23,086 25,800 48,886 1,000 (47,886) 4889% Miscellaneous Supplies - - - - 100 100 0% Household Supplies 1,751 4 10 1,765 2,000 235 88% e. SUPPLIES (Object Class 6e)7,069 24,027 28,541 59,636 6,900 (52,736) 864% f. CONTRACTUAL (Object Class 6f) 1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts)- - 278 278 8,000 7,722 3% 5. Training & Technical Assistance - PA11 - - - - - - 8. Other Contracts - 19,000 - 19,000 312,000 293,000 6% Contra Costa Child Care Council - - - - 15,000 15,000 0% First Baptist (20 slots x $450)- - - - 12,260 12,260 0% Child Outcome Planning and Administration (COPA/Nulinx)- - 10,000 10,000 120,000 110,000 8% Enhancement/wrap-around HS slots with State CD Prog.- - - - - - f. CONTRACTUAL (Object Class 6f)- 19,000 10,278 29,278 467,260 437,982 6% h. OTHER (Object Class 6h) 2. Bldg Occupancy Costs/Rents & Leases 2,286 1,856 550 4,692 15,000 10,308 31% (Rents & Leases/Other Income)- - - - - - 4. Utilities, Telephone 58 1,286 2,132 3,476 18,000 14,524 19% 5. Building and Child Liability Insurance - - - - - - 6. Bldg. Maintenance/Repair and Other Occupancy - 6 141 147 2,000 1,853 7% 7. Incidental Alterations/Renovations - - - - - - 8. Local Travel (54 cents per mile)72 - 19 91 2,800 2,709 3% 13. Parent Services - - - - - - 0% Parent Conference Registration - PA11 - - - - - - 0% Parent Resources (Parenting Books, Videos, etc.) - PA11 - - - - - - 0% PC Orientation, Trainings, Materials & Translation - PA11 - - - - - - 0% Policy Council Activities - - - - - - 0% Male Involvement Activities - - - - - - 0% Parent Activities (Sites, PC, BOS luncheon) & Appreciation - - - - 200 200 0% 14. Accounting & Legal Services - Legal (County Counsel)- - - - 500 500 0% Auditor Controllers - - - - 1,000 1,000 0% Data Processing/Other Services & Supplies - 139 139 279 1,000 721 28% 15. Publications/Advertising/Printing - - - - - - Recruitment Advertising (Newspaper, Brochures)- - - - 100 100 0% 16. Training or Staff Development - Staff Trainings/Dev. Conf. Registrations/Memberships - PA111,668 2,160 5,396 9,224 25,907 16,683 36% 17. Other - - - - Vehicle Operating/Maintenance & Repair - - - - 1,000 1,000 0% Equipment Maintenance Repair & Rental - - - - 3,000 3,000 0% Other Operating Expenses (Facs Admin/Other admin)- 11 560 571 4,192 3,621 14% h. OTHER (6h)4,084 5,458 8,937 18,480 74,699 56,219 25% I. TOTAL DIRECT CHARGES (6a-6h)61,439 108,609 104,900 274,948 1,052,960 778,012 26% j. INDIRECT COSTS - - 22,015 22,015 66,120 44,105 33% k. TOTALS - ALL BUDGET CATEGORIES 61,439 108,609 126,915 296,963 1,119,080 822,117 27% Non-federal Match In-Kind 15,360 16,291 31,729 63,380 279,770 216,390 23% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU EARLY HEAD START- CC PARTNERSHIP #1 September 2018 Expenditures SUMMARY CREDIT CARD EXPENDITURE Agency: Community Services Bureau Authorized Users C. Rand, Bureau Dir xxxx8798 Month:September 2018 K. Mason, Div Mgr xxxx2364 C. Reich, Div Mgr xxxx4959 Credit Card:Visa/U.S. Bank S. Kim, Sr. Bus. Systems Analyst xxxx1907 C. Johnson, AD xxxx0220 M. Bedros, AD xxxx1416 A. Wells, AD xxxx8777 P. Arrington, AD xxxx3838 I. Renggenathen, AD xxxx0494 R. Radeva, PSA III xxxx1899 Corporate Acct. Number xxxx5045 Fund Org Acct. code Stat. Date Card Account #Amount Program Purpose/Description 1464 2100 09/24/18 xxxx4959 34.80 EHS-Child Care Partnership #2 Office Exp 1530 2100 09/24/18 xxxx3838 63.02 FACS Mental Health Program Office Exp 97.82$ 1432 2102 09/24/18 xxxx8798 901.10 HS Basic Grant Books, Periodicals 901.10$ 1532 2131 09/24/18 xxxx0494 86.59 Ambrose Park Site Costs Minor Furniture/Equipment 1520 2131 09/24/18 xxxx0220 465.30 Balboa Site Costs Minor Furniture/Equipment 1423 2131 09/24/18 xxxx3838 579.08 HS Parent Services Minor Furniture/Equipment 1,130.97$ 1482 2150 09/24/18 xxxx0494 355.58 Child Nutrition Food Services Food 355.58$ 1407 2303 09/24/18 xxxx4959 36.22 Comm. Svc Block Grant Other Travel Employees 1419 2303 09/24/18 xxxx8777 1,752.35 Home Base HS Other Travel Employees 1464 2303 09/24/18 xxxx2364 38.00 EHS-Child Care Partnership #2 Other Travel Employees 1464 2303 09/24/18 xxxx2364 (279.60) EHS-Child Care Partnership #2 Other Travel Employees 1434 2303 09/24/18 xxxx3838 1,023.20 Head Start T & TA Other Travel Employees 2,570.17$ 1432 2467 09/24/18 xxxx8798 99.00 HS Basic Grant Training & Registration 1434 2467 09/24/18 xxxx3838 975.00 Head Start T & TA Training & Registration 1,074.00$ 1401 2479 09/24/18 xxxx1899 2,525.59 Indirect Admin Costs Other Special Dpmtal Exp 2,525.59$ 1432 2490 09/24/18 xxxx8777 156.59 HS Basic Grant Misc Services/Supplies 1432 2490 09/24/18 xxxx8777 100.00 HS Basic Grant Misc Services/Supplies 1464 2490 09/24/18 xxxx8777 100.00 EHS-Child Care Partnership #2 Misc Services/Supplies 1432 2490 09/24/18 xxxx1416 438.00 HS Basic Grant Misc Services/Supplies 1464 2490 09/24/18 xxxx1416 623.91 EHS-Child Care Partnership #2 Misc Services/Supplies 1432 2490 09/24/18 xxxx3838 0.99 HS Basic Grant Misc Services/Supplies 1530 2490 09/24/18 xxxx3838 36.47 FACS Mental Health Program Misc Services/Supplies 1,455.96$ Total 10,111.19 CAO Monthly Report CSBG and Weatherization Programs Year-to-Date Expenditures As of September 30, 2018 1.2018 LIHEAP WX Contract # 18B-4005 Term: Oct. 1, 2017 - July 31, 2019 Amount: WX $ 908,636 Total Contract 908,636$ Expenditures (565,567) Balance 343,069$ Expended 62% 2.2018 LIHEAP ECIP/EHA 16 Contract # 18B-4005 Term: Oct. 1, 2017 - July 31, 2019 Amount: EHA 16 $ 907,105 Total Contract 907,105$ Expenditures (591,840) Balance 315,265$ Expended 65% 4.2018 COMMUNITY SERVICES BLOCK GRANT (CSBG) Contract # 18F-5007 Term: Jan. 1, 2018 - May 31, 2019 Amount: $ 860,369 Total Contract 860,369$ Expenditures (521,126) Balance 339,243$ Expended 61% fldr/fn:CAO Monthly Reports/WX YTD Exp-CAO Mo Rprt 9-2018 OCTUBRE 2018 – MENÚ DEL PREESCOLAR DEL BURÓ DE SERVICIOS A LA COMUNIDAD LUNES MARTES MIÉRCOLES JUEVES VIERNES 1 DESAYUNO ½ Tza. Manzana Fresca ⅓ Tza. Cereal Corn Chex ALMUERZO ½ SANDWICH DE SUNBUTTER & JALEA ½ oz. Queso Mozzarella ¼ Tza. Sopa de Vegetales ¼ Tza. Kiwi Fresco 1 Tajada de Pan Integral PM MERIENDA 1 Pqte. Galletas Crackers de Pecesitos ½ Tza. de Leche Baja en Grasa al 1% 2 DESAYUNO ½ Tza. Fresas Frescas ⅓ Tza. Cheerios ALMUERZO 1 CHICKEN CHALUPA (frijoles refritos & queso) ¼ Tza. Lechuga & Tomate / Crema Agria ¼ Tza. Pera Fresca 1 Tortilla Integral de Maíz PM MERIENDA 1 Pqte. Galletas Graham Crackers ½ Tza. de Leche Baja en Grasa al 1% 3 DESAYUNO 1 Banana Fresca ½ Bagel Integral/Queso Crema ALMUERZO ⅜ Tza. FRIJOLES PINTO ¼ Tza. Ensalada Espinaca con Cranberries ¼ Tza. Manzana Fresca 1 Porción Pan de Maíz Mexicali Integral PM MERIENDA 2 Paq. Galletas Crackers Integrales ½ Tza. de Leche Baja en Grasa al 1% 1 Cda. Hummus 4 DESAYUNO ½ Tza. Naranja Fresca ½ English Muffin Integral con Canela ALMUERZO 1 Tza. CHILI Y ARROZ (Carne de pavo molida, queso cheddar, tomate, maíz & arroz integral) ¼ Tza. Pera Fresca PM MERIENDA ⅛ Tza. Yogurt Natural Bajo en Grasa ½ Tza. Durazno/Piña en Cubitos 5 DESAYUNO 1 Banana Fresca ⅓ Tza. Cereal Cornflake ALMUERZO 1½ Oz. JAMÓN DE PAVO & QUESO SUIZO (Aderezo de Mayo & Mostaza) ¼ Tza. Brócoli con Aderezo Ranch 1 Tajada de Melón Cantaloupe Fresco 1 Tajada de Pan Integral PM MERIENDA 1 Pqte. Galletas Crackers de Animalitos ½ Tza. de Leche Baja en Grasa al 1% 8 DESAYUNO ½ Tza. Naranja Fresca ⅓ Tza. Cereal All Bran ALMUERZO ½ Tza. CHILI DE FRIJOL NEGRO ¼ Tza. Zanahorias Pequeñas (No Aderezo) ¼ Tza. Fresas Frescas 5 Chips de Tortilla de Maíz Integral PM MERIENDA 2 Paq. Galletas Crackers Integrales ½ Oz. Barrita de Queso Cheddar 9 DESAYUNO ½ Tza. Manzana Fresca ⅓ Tza. Cereal Rice Chex ALMUERZO ½ Tza. CAZUELADE CARNE MOLIDA DE PAVO & ESPAGUETI ¼ Tza. Palitos de Pepino 1 Tajada de Melón Honey Dew PM MERIENDA 1 Banana Fresca ½ Tza. de Leche Baja en Grasa al 1% 10 DESAYUNO ½ Tza. Trozos de Piña ½ Bagel Integral/Queso Crema ALMUERZO 1 Porción CHILAQUILES DE POLLO CON CHIPS DE TORTILLA DE MAÍZ INTEGRAL ¼ Tza. Ensaladade Col ¼ Tza. Trozos de Mango PM MERIENDA ½ Tza. Manzana Fresca 1 Cda. Sunbutter 11 DESAYUNO 1 Banana Fresca ⅓ Tza. Cereal Corn Chex ALMUERZO ⅜ Tza. FRIJOLES ROJOS CAJUN ¼ Tza. Ensalada Mixta de Primavera con Aderezo Italiano ¼ Kiwi Fresco ¼ Tza. Arroz Integral PM MERIENDA ½ Tza. de Brócoli & Tiras de Pimentón/Aderezo Ranch 6 Galletas Crackers Integrales Wheat Thin 12 DESAYUNO ½ Tza. Fresas Frescas ¼ Tza. Yogurt Natural Bajo en Grasa /Granola ALMUERZO 1 WRAP ROLLITO CRUNCHY HAWAIANO DE POLLO (pollo en cubitos, brócoli, zanahoria, piña & espinaca) ¼ Tza. Pera Fresca 1 Tortilla Integral PM MERIENDA ⅓ Tza. Mezcla Trail Mix Vámonos de Pesca (corn chex, pretzels, galletas crackers de pecesitos & queso) ½ Tza. de Leche Baja en Grasa al 1% 15 DESAYUNO ½ Tza. Pera Fresca ⅓ Tza. Cereal Rice Chex ALMUERZO ¾ Tza. CHILI DE VEGETALES (frijol rojo, trigo bulgur, tomate, yogurt, queso cheddar) ¼ Tza. Kiwi Fresco 1 Tortilla Integral PM MERIENDA 2 Paq. Galletas Wheat Crackers ¼ Tza. Queso Cottage Cheese con Piña Triturada 16 DESAYUNO ½ Tza. Compota de Manzana ½ English Muffin Integral / Sunbutter ALMUERZO ⅜ Tza. CAZUELA DE POLLO AL CURRY CON ARROZ INTEGRAL (pollo en cubitos, zanahoria, apio, cebolla, yogurt, arroz integral) ¼ Tza. Ensalada de Espinaca con Aderezo Ranch ¼ Tza. Fresas Frescas PM MERIENDA ½ Tza. Ensalada de Tomate & Zucchini/Aderezo Italiano 6 Galletas Wheat Thin Crackers 17 DESAYUNO 1 Banana Fresca ⅓ Tza. Cereal Kix ALMUERZO 1½ Ozs. TACOS DE PAVO CON QUESO ¼ Tza. Lechuga & Tomate Picados ¼ Tza. Trozos de Mango 2 Mini Tortillas de Maíz Integrales PM MERIENDA 1 Naranja Fresca 1 Huevo Duro 18 DESAYUNO ½ Tza. Fresas Frescas ½ Tajada de Pan de Canela Integral ALMUERZO ⅜ Tza. GUISANTES DE CABECITA NEGRA ¼ Tza. Ensalada Verde Mixta/Aderezo de Frambuesa ¼ Tza. Naranja Fresca 1 Porción de Pan de Maíz Integral PM MERIENDA ½ Tza. Pepino & Palitos de Zanahoria/Dip de Cebolla y Eneldo 2 Paq. Galletas Crackers Integrales 19 DESAYUNO 1 Banana Fresca ⅓ Tza. Cheerios ALMUERZO 1½ Oz. PAVO ASADO & QUESO (Aderezo de Mayo & Mostaza) ¼ Tza. Hojas de Lechuga Verde & 1 Rodaja de Tomate ¼ Tza. Manzana Fresca ½ Panecillo Integral PM MERIENDA – HORMIGAS SOBRE UN TRONCO ¼ Tza. Palitos de Apio 1 Cda. Sunbutter / Uvas Pasas ½ Tza. de Leche Baja en Grasa al 1% 22 DESAYUNO ½ Tza. Manzana Fresca ⅓ Tza. Cereal Corn Chex ALMUERZO 1 Tza. *QUINOA CON QUESO & VEGETALES (brócoli & zanahoria rallada) ¼ Tza. Fresas Frescas PM MERIENDA ½ Tajada Pan de Uvas Pasas 1 Cda. de Sunbutter 23 DESAYUNO ½ Tza. Naranja Fresca ½ Bagel Integral/Queso Crema ALMUERZO 1½ Ozs. PAVO A LA BARBACOA ¼ Tza. Ensalada de Espinaca/Aderezo de Frambuesa ¼ Tza. Kiwi Fresco ½ Pan Integral para Hamburguesa PM MERIENDA – WRAP DE VEGETALES 1 Tortilla Integral ½ Tza. Espinaca & Zanahoria Rallada 1 Cda. Hummus 24 DESAYUNO ½ Tza. Trozos de Piña ½ English Muffin Integral/Sunbutter ALMUERZO 1 Tza. *JAMMIN JAMBALAYA (pollo en cubitos, tomate, okra & arroz integral) ¼ Tza. Ensalada de Col Arco Iris ¼ Tza. Mandarina Fresca PM MERIENDA ½ Tza. Manzana Fresca ½ oz. Tajada Queso Cheddar 25 DESAYUNO 1 Banana Fresca ⅓ Tza. Cereal Cornflake ALMUERZO 1 PIZZA MEXICANA (frijoles refritos, pasta de tomate, salsa & queso mozzarella) ¼ Tza. Lechuga & Tomate Picados ¼ Tza. Trozos de Mango 1 Tortilla Integral de Harina PM MERIENDA ½ Tza. Brócoli & Coliflor / Aderezo Ranch 1 Pq. Galletas Crackers Fish Pretzel 26 DESAYUNO ½ Tza. Manzana Fresca ½ Tajada de Tostada Integral de Canela ALMUERZO 1½ Ozs. ENSALADA DE ATÚN ¼ Tza. Zanahorias Pequeñas (No Aderezo) ¼ Tza. Fresas Frescas 1 Tjda. Pan Integral PM MERIENDA ¼ Tza. Pico De Gallo Casero 5 Chips Tortilla de Maíz Integrales ½ Tza. de Leche Baja en Grasa al 1% 29 DESAYUNO ½ Tza. Naranja Fresca ⅓ Tza. Cereal Bran ALMUERZO ⅜ Tza. FRIJOLES NEGROS CUBANOS ¼ Tza. Ensalada Zanahoria & Piña ¼ Tza. Kiwi Fresco ¼ Tza. Arroz Integral PM MERIENDA 2 Paq. Galletas Ritz Crackers 1 Cda. Sunbutter 30 DESAYUNO ½ Tza. Manzana Fresca ⅓ Tza. Cereal Kix ALMUERZO ⅔ Tza.*CARNE MOLIDA DE PAVO & ARROZ ESPAÑOL (carne molida de pavo, tomate, pimentón verde, cebolla) ¼ Tza. Pera Fresca PM MERIENDA ½ Tza. Zucchini & Tiras de Pimentón Rojo ⅛ Tza. Dip de Queso Cottage Cheese 31 DESAYUNO 1 Banana Fresca ⅓ Tza. Cereal Corn Chex ALMUERZO 1½ Ozs. JAMÓN DE PAVO & QUESO CHEDDAR (Aderezo de Mayonesa & Mostaza) ¼ Tza. Lechuga de Hoja Verde & Tajada de Tomate ¼ Tza. Mandarina Fresca 1 Tjda. Pan Integral PM MERIENDA 1 Barrita de Queso Cheddar 6 Galletas Wheat Thin Crackers TODOS LOS DESAYUNOS Y ALMUERZOS SE SIRVEN CON LECHE BAJA EN GRASA AL 1% *Indica vegetal incluido en el plato principal SE OFRECE AGUA DURANTE TODO EL DÍA RECOMMENDATION(S): ACCEPT the 2018 Annual Report of the Internal Operations Committee of the Board of Supervisors. 1. RECOGNIZE the excellent work of the County department staff who provided the requisite information to the IOC in a timely and professional manner, and members of the Contra Costa community and private industry who, through their interest in improving the quality of life in Contra Costa County, provided valuable insight into our discussions, and feedback that helped us to formulate our policy recommendations. 2. REMOVE without taking any further action the referrals listed under Exhibit A.3. REFER to the 2019 IOC the items listed under Exhibit B. 4. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Julie DiMaggio Enea (925) 335-1077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 , County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 91 To:Board of Supervisors From:INTERNAL OPERATIONS COMMITTEE Date:January 15, 2019 Contra Costa County Subject:2018 YEAR-END REPORT ON INTERNAL OPERATIONS COMMITTEE REFERRALS AND THEIR DISPOSITION RECOMMENDATION(S): (CONT'D) FISCAL IMPACT: None. BACKGROUND: During 2018, the Internal Operations Committee (IOC) received 13 referrals from the Board of Supervisors, made 12 reports to the Board, interviewed 26 candidates and made recommendations to fill 28 seats for certain advisory bodies whose composition requirements must be monitored. Our Committee appreciates the time and effort taken by the staff to the Board’s advisory bodies to recruit, screen, and nominate individuals to our Committee for approval and appointment by the Board. Their efforts in this regard allowed the IOC to focus more of its time on the following subjects: 1. Small Business Enterprise (SBE) and Outreach Programs. The IOC accepted three reports from the Purchasing Services Manager, together covering the period July 1, 2017 through June 30, 2018, and reported out to the Board of Supervisors on April 17 and September 18, 2018. The IOC approved staff recommendations to exempt cooperative purchase agreements from the SBE and Outreach Programs and to exclude warrant request and procurement card purchases from program reporting. This is a standing referral. REFER 2. County Financial Audit Program. Since 2000, the IOC reviews, each February, the annual schedule of audits and best practices studies proposed by the Auditor-Controller. The Auditor-Controller’s Office presented a report of their 2017 audits and the proposed 2018 Audit Schedule to the IOC on March 12, 2018. The IOC transmitted the Audit Schedule to the Board of Supervisors on March 20, 2018. This is a standing referral. REFER 3. Annual Report on Fleet Internal Service Fund and Disposition of Low Mileage Vehicles. Each year, the Public Works Department Fleet Manager has analyzed the fleet and annual vehicle usage, and made recommendations to the IOC on the budget year vehicle replacements and on the intra-County transfer of underutilized vehicles, in accordance with County policy. In FY 2008/09, following the establishment of an Internal Services Fund (ISF) for the County Fleet, to be administered by Public Works, the Board requested the IOC to review annually the Public Works department report on the fleet and on low-mileage vehicles. The IOC received the 2016/17 fleet report on March 12, 2018 and reported out to the Board of Supervisors on March 20, 2018. This is a standing referral. REFER 4. Local Bid Preference Program. In 2005, the Board of Supervisors adopted the local bid preference ordinance to support small local businesses and stimulate the local economy, at no additional cost to the County. Under the program, if the low bid in a commodities purchase is not from a local vendor, any responsive local vendor who submitted a bid over $25,000 that was within 5% percent of the lowest bid has the option to submit a new bid. The local vendor will be awarded if the new bid is in an amount less than or equal to the lowest responsive bid, allowing the County to favor the local vendor but not at the expense of obtaining the lowest offered price. Since adoption of the ordinance, the IOC has continued to monitor the effects of the program through annual reports prepared and presented by the Purchasing Agent or designee. The IOC received two reports, together covering the period July 1, 2017 through June 30, 2018, and reported out to the Board of Supervisors on April 17 and September 18, 2018. This is a standing referral. REFER 5. Advisory Body Recruitments. On December 12, 2000, the Board of Supervisors approved a policy 5. Advisory Body Recruitments. On December 12, 2000, the Board of Supervisors approved a policy on the process for recruiting applicants for selected advisory bodies of the Board. This policy requires an open recruitment for all vacancies to At Large seats appointed by the Board. The IOC made a determination that it would conduct interviews for At Large seats on the following bodies: Retirement Board, Fire Advisory Commission, Integrated Pest Management Advisory Committee, Planning Commission, Treasury Oversight Board, Airport Land Use Commission, Aviation Advisory Committee and the Fish & Wildlife Committee; and that screening and nomination to fill At Large seats on all other eligible bodies would be delegated to each body or a subcommittee thereof. In 2018, the IOC submitted recommendations to the Board of Supervisors to fill 28 vacant seats on various committees and commissions. The IOC interviewed 26 individuals for seats on the Aviation Advisory Committee, Local Enforcement Agency, Redevelopment Successor Oversight Board, Treasury Oversight Committee, East Bay Regional Parks Advisory Committee, East Contra Costa Fire Protection District Board of Directors, CCCFPD Advisory Fire Commission, the County Planning Commission, the Integrated Pest Management Advisory Committee, and the Law Library. In 2019, the IOC will need to recruit and interview for the Los Medanos Health Advisory Committee, the Airport Land Use Commission, the Retirement Board, Affordable Housing Finance Committee, the Law Library, and the IPM Advisory Committee. This is a standing referral. REFER 6. Process for Allocation of Propagation Funds by the Fish and Wildlife Committee . On November 22, 2010, the IOC received a status report from Department of Conservation and Development (DCD) regarding the allocation of propagation funds by the Fish and Wildlife Committee (FWC). The IOC accepted the report along with a recommendation that IOC conduct a preliminary review of annual FWC grant recommendations prior to Board of Supervisors review. On April 19, 2018, the IOC received a report from DCD proposing, on behalf of the FWC, the 2018 Fish and Wildlife Propagation Fund Grant awards. The IOC approved the proposal and, on April 24, 2018, recommended grant awards for ten projects totaling $101,355, which the Board of Supervisors unanimously approved. The Board subsequently approved a supplemental allocation on June 26, 2018 for one additional project in the amount of $7,811.49. This is a standing referral. REFER 7. Advisory Body Triennial Review. Beginning in 2010 and concluding in 2011/2012, the Board of Supervisors conducted an extensive review of advisory body policies and composition, and passed Resolution Nos. 2011/497 and 2011/498, which revised and restated the Board’s governing principles for the bodies. The Resolutions dealt with all bodies, whether created by the BOS as discretionary or those that the BOS is mandated to create by state or federal rules, laws or regulations. The Resolutions directed the CAO/COB’s Office to institute a method to conduct a rotating triennial review of each body and to report on the results of that review and any resulting staff recommendations to the Board, through the IOC, on a regular basis. The first phase report of the current Triennial Review Cycle was completed in February 2018, at which time the IOC approved staff recommendations that included modifying the composition of the Alcohol and Other Drugs Advisory Board, reconstituting the Commission for Women, streamlining the advisory body application form, and conducting a survey of neighboring jurisdictions on ethics training requirements. The IOC received follow-up reports on these recommendations on October 8 and December 10, 2018, and reported out to the Board on the Alcohol and Other Drugs Advisory Board on October 23, 2018. This is a standing referral. REFER 8. Animal Benefit Fund Review. On April 21, 2015, the Board of Supervisors received several comments regarding the Animal Benefit Fund from members of the public during fiscal year 2015/16 budget hearings. On May 12, 2015, the Board of Supervisors adopted the fiscal year 2015/16 budget, including formal referral of this issue to the Internal Operations Committee. On September 14, 2015 IOC received a staff report summarizing prior year expenditures and current fund balance of the Animal Benefit Fund. On March 28, 2016, the IOC approved a proposal to expand the animal services donation program and reported out to the Board of Supervisors on April 19, 2016. The Board Order directed the Animal Services Director to report annually to the IOC on the impact of the Animal Benefit Fund on the community and families, creating a new standing referral. On October 8, 2018, the IOC received the second annual report on the Animal Benefit Fund covering FY 2017/18 and reported out to the Board of Supervisors on November 6, 2018. This is a standing referral. REFER 9. Commission for Women Member Attrition and Review. Following up on a referral begun in 2017, the IOC held several follow-up discussions in February, April and October 2018 related to a spate of member resignations, and concerns that had been expressed by some members about the Commission not closely adhering to the mission established by the BOS, and a requirement of members to raise funds for the Commission but a with perceived inability to influence how raised funds were utilized. Staff made recommendations for reforming the Commission, which the Commission took under advisement, but were unable to fully consider during 2018 due to an inability to achieve a meeting quorum. The Board of Supervisors on April 24, 2028, at the IOC’s recommendation, reduced the Commission’s size from 15 to 10; however, the other four staff recommendations remain unresolved. REFER 10. Waste Hauler Ordinance Status Report. On May 8, 2012, the Board of Supervisors referred to the Internal Operations Committee a proposal to develop a waste hauler ordinance. The IOC and staff from Environmental Health, Conservation and Development, the County Administrator’s Office and the County Counsel’s Office worked for more than five years with franchise haulers to craft an ordinance, which was adopted by the Board of Supervisors on December 5, 2017. The IOC, on October 8, 2018, received a status report from Environmental Health on the implementation of the ordinance and approved a recommendation to reduce the required performance bond from $50,000 to $20,000 to encourage greater compliance with the ordinance. The Board of Supervisors approved this recommendation on November 13, 2018, with a referral to the Legislation Committee and direction to Environmental Health to report back in six months on the effects of the bond amount reduction. REFER 11. Inclusionary Housing Ordinance In-Lieu Fees. On October 24, 2006, the County Board of Supervisors adopted an Inclusionary Housing Ordinance (the IHO) that requires the inclusion of affordable housing units as part of a residential development, or the payment of a fee in-lieu of providing the affordable units. The IHO includes formulas for the annual calculation of in-lieu fees for rental and for-sale housing. In 2009, the California Superior Court effectively repealed these fees for rental housing units. In 2017, the governor signed into law AB 1505, which affirmed local agencies’ authority to apply affordable housing requirements to rental projects, effective January 1, 2018. The Department of Conservation and Development sought input from the IOC on the reinstatement of the rental in-lieu fee based on the formula in the IHO. The IOC, on October 8, 2018, approved of the reinstatement of fees based on the original formula and the Board of Supervisors reinstated the fees on October 23, 2018. TERMINATE 12. PACE Modifications. California law allows cities, counties, and other authorized public agencies, such as some joint powers authorities (JPA) to establish voluntary financing districts to facilitate energy and water efficiency improvements to existing residential and commercial properties. Such financing is commonly referred to as Property Assessed Clean Energy (PACE) financing. Once established, property owners within the boundaries of such a financing district can voluntarily enter into a contract to borrow funds from the district to make energy or water efficiency improvements to their property. The assessment is then repaid in installments on the property tax bill. Following up on a prior-year referral, the IOC on June 11, 2018 considered and approved a recommendation from the Conservation and Development Director to streamline the application process by reducing County review of PACE program disclosure and financing practices and instead requiring confirmation that the PACE program has an active license to operate from the State Department of Business Oversight and that the PACE program meets the County’s indemnification and insurance requirements. The Board of Supervisors approved these modifications on June 26, 2018. TERMINATE 13. Los Medanos Health Care District Board Member Recruitment. As part of the dissolution of the Los Medanos Community Healthcare District (District), the Board adopted Resolution No. 2018/436, which created the Los Medanos Health Advisory Committee (Advisory Committee). The Board formed the Advisory Committee to identify health disparities within the District’s borders and to make recommendations related to a grant program to be conducted in the District’s territory. The current composition of the Advisory Committee calls for (1) one At Large seat to be interviewed and recommended to the full Board for appointment by the Internal Operations Committee. The IOC was scheduled to interview three candidates for the At Large seat on December 10, 2018, but decided to remove this item from consideration and directed staff to work with Office of Communications and Media and LAFCo to recruit a broader pool of qualified candidates for Committee consideration, and return to the IOC in January or February of 2019. REFER EXHIBIT A EXHIBIT A LIST OF REFERRALS TO BE REMOVED 11. Inclusionary Housing Ordinance In-Lieu Fees 12. PACE Modifications EXHIBIT B LIST OF ITEMS TO BE REFERRED TO THE 2019 INTERNAL OPERATIONS COMMITTEE Standing Referrals Continued policy oversight and quarterly monitoring of the Small Business Enterprise and Outreach programs, and e-Outreach 1. Review of the annual financial audit schedule2. Review of annual Master Vehicle Replacement List and disposition of low-mileage vehicles 3. Local Bid Preference Program4. Advisory Body Candidate Screening/Interview5. Fish and Wildlife Propagation Fund Allocation \6. Advisory Body Triennial Review7. Animal Benefit Fund Review8. Non-Standing Referrals 9. Commission for Women Member Attrition 10. Waste Hauler Ordinance Status Report 13. Los Medanos Healthcare District Board Member recruitment CONSEQUENCE OF NEGATIVE ACTION: Should the Board elect not to approve the recommendations, the Internal Operations Committee will not have clear direction on the disposition of prior year referrals for discussion in calendar year 2019. RECOMMENDATION(S): 1. ACCEPT the 2018 year-end report on the activities of the Family & Human Services (FHS) Committee and APPROVE disposition of referrals. 2. REMOVE without taking any further action the referrals listed under Exhibit A. 3. REFER to the 2019 FHS Committee the items listed under Exhibit B. FISCAL IMPACT: There is no fiscal impact. This is an informational report. BACKGROUND: On June 18, 2002, the Board of Supervisors adopted Resolution No. 2002/377 and on December 11, 2017 the Board adopted Resolution Nos. 2011/497 and 2011/498, which require that each regular and ongoing board, commission, or committee shall annually report to the Board of Supervisors on its activities, APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Julie DiMaggio Enea, (925) 335-1077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: CAO-H&HS, CAO-Muni Svcs C. 92 To:Board of Supervisors From:FAMILY & HUMAN SERVICES COMMITTEE Date:January 15, 2019 Contra Costa County Subject:2018 YEAR-END REPORT ON FAMILY & HUMAN SERVICES COMMITTEE REFERRALS AND THEIR DISPOSITION BACKGROUND: (CONT'D) accomplishments, membership attendance, required training/certification (if any), and proposed work plan or objectives for the following year. This report fulfills this requirement for the Family and Human Services Committee. During 2018, the Family and Human Services Committee (FHS) received 20 referrals from the Board of Supervisors, made 12 reports to the Board of Supervisors (BOS), and made recommendations to fill 50 seats for certain advisory bodies whose composition requirements must be monitored. Our Committee appreciates the time and effort taken by the staff to the Board’s advisory bodies to recruit, screen, and nominate individuals to our Committee for approval and appointment by the BOS. Their efforts in this regard allowed the FHS Committee to focus more of its time on the following subjects: 1. Family Justice Center & Commercially Sexually Exploited Children (#111). On January 6, 2015, the Board referred to the Family and Human Services (FHS) Committee oversight and monitoring of the Family Justice Centers and Commercially Sexually Exploited Children initiatives. The Employment and Human Services Department has since reported annually to the FHS Committee on the Zero Tolerance for Domestic Violence Initiative, Human Trafficking, Commercially Sexually Exploited Children, and the Family Justice Centers. The FHS Committee received and accepted the most recent report on February 20, 2018. This is a standing referral. REFER 2. Workforce Innovation and Opportunity Act (#109). On January 6, 2015, the Board of Supervisors referred to the FHS Committee oversight and monitoring of the Workforce Innovation and Opportunity Act (WIOA). The FHS Committee received a status report at its September 24, 2018 meeting, highlighting the number of people served, and the specialized programs and business partners, advising that significant State funding would soon become available and that the Workforce Development Board (WBD) is updating the regional and local plan, which is due in March 2019. Four sites have grown to ten, and are being well-received by patrons and the press. This report was shared with the BOS on October 9, 2018. This is a standing referral. REFER 3. Child Care Planning/Development Council Membership (#25). No action was taken on this referral in 2018 nor since 2013. TERMINATE 4. Mental Health Services Act (#117). A recent state audit indicated that California counties are not spending money from a Mental Health Services Act (MHSA) tax on millionaires that should be spent on mental health programs. The audit found that county mental health programs statewide had accumulated $2.5 billion in unspent funds as of FY 2015-16, and had determined that keeping this amount in reserve was excessive. Furthermore, the audit determined that $231 million was subject to being reverted from the counties back to the State as of the end of the 2015-16 budget year. On March 20, 2018, the BOS referred this issue to the FHS Committee for study. On April 23, 2018, Health Services Department - Behavioral Health Services Division staff provided a briefing to the FHS Committee on the impact of the audit to Contra Costa County. The Committee provided feedback on these issues and shared the report with the BOS on June 5, 2018. TERMINATE 5. Community Development Block Grant Recommendations (#20). On February 11, 1997, the BOS referred to the FHS Committee examination of the Public Service Portion of the Community Services Block Grant (CDBG) Program. The Department of Conservation and Development reports to the FHS Committee at least annually regarding recommendations for the Public Services category and Emergency Solutions Grant funding allocations. On May 30, 2018, the FHS Committee reviewed and approved staff recommendations for FY 2018-19 Community Development Block Grant Public Service and Emergency Solutions projects and recommended grant projects totaling $769,375 for the Public Services and $340,595 for the Emergency Solutions categories to the BOS on June 26, 2018. This is a standing referral. REFER 6. Innovative Community Partnerships (#110). On January 6, 2015, the BOS referred to the FHS Committee oversight and monitoring of the Employment and Human Services Department's (EHSD) Innovative Community Partnerships, now including Whole Family Services. The FHS Committee, on June 25, 2018, received a status report on EHSD's Innovative Community Partnerships program and forwarded this report to the BOS on July 10, 2018. This is a standing referral. REFER 7. East Bay Stand Down (#56). The East Bay Stand Down (EBSD) is an event providing 450 homeless Veterans and their families from the San Francisco Bay Area an opportunity to receive invaluable and diverse services and care in a safe, secure environment. As a volunteer and member of the Executive Board for EBSD, Veterans Services Officer Nathan Johnson presented, at the June 25, 2018 FHS Committee meeting, the opportunity to discuss an event that has a strong positive effect on the county. Maj. General, USA (Ret.) Ron Lowe, EBSD Executive Board Chairman, described the various morale-boosting services provided at the stand down. The FHS Committee reported to the BOS on July 10, 2018 and the BOS endorsed the event. TERMINATE 8. Local Planning Council Countywide Child Care Pilot Plan (#92). California Education Code section 8231 requires that Local Planning Councils prepare a comprehensive countywide child care plan designed to mobilize public and private resources to address identified needs. On October 17, 2006, the Board of Supervisors referred updates on the Countywide Child Care Plan to the Family and Human Services Committee and the Local Planning and Advisory Council for Early Care and Education has provided annual reports. The FHS Committee, on June 25, 2018, reviewed and approved the proposed Local Child Care Policy and Evaluation Plan and forwarded the plan to the BOS on July 10, 2018. This is a standing referral. REFER 9. Youth Services Report (#93). An annual update of the Independent Living Schools Program administered by the EHSD was first referred to the FHS Committee by the BOS on October 17, 2006. On June 7, 2016, EHSD requested, and the Board approved, expanding the referral to include additional youth services updates and retitling the referral to “Youth Services Report”, so that the department can include reports on all youth services offered in the community through EHSD, including WIOA and CalWorks youth services. The FHS Committee received and accepted a program update from EHSD on July 23, 2018 and forwarded the report to the BOS on August 14, 2018. This is a standing referral. REFER 10. Child Care Planning/Development Council Activities Update (#81). The Board of Supervisors referred updates on the activities of the Local Planning and Advisory Council for Early Care and Education to the FHS Committee on January 17, 2006. The FHS Committee, on July 23, 2018, received the FY 2017/18 report on activities, key accomplishments, and proposed new year work plan of the Local Planning Council as they relate to membership and funding of local child care and development planning in Contra Costa County. The FHS Committee forwarded the report to the BOS on August 14, 2018. This is a standing referral. REFER 11. SNAP/CalFresh Program Update (#103). The SNAP Program was originally referred to the FHS Committee by the BOS in 2011. This program was formerly known as Food Stamps and is currently known as the Federal Supplemental Nutrition Assistance Program (SNAP). In California, the name of the program is CalFresh. The FHS Committee, on September 24, 2018, received a status update on the CalFresh Program and provided a status report to the BOS on October 9, 2018. The Committee was concerned about decreasing utilization and suggested broader outreach and networking. The CalFresh Partnership offered three recommendations in pertinence to the long wait times experienced by clients in County offices and three recommendations in pertinence to the long wait times experienced by clients in County offices and call centers, which they attributed to a lack of frontline staff in County offices. The FHS Committee received a follow-up report from EHSD on December 3, 2018 in response to the CalFresh Partnership recommendations and directed the EHS Director to report back to the FHS Committee again in 2019. REFER 12. Homeless Continuum of Care (#5). The Family and Human Services Committee, on September 24, 2018, received annual status reports from the Health Services Department on the Continuum of Care Plan for the Homeless and Healthcare for the Homeless. These reports were forwarded to the BOS on October 9, 2018. This is a standing referral. REFER 13. Public Mental Health Care System (#116). On October 30, 2017, the FHS Committee accepted the report from the Health Services Department addressing various mental health service issues and concerns raised by the Committee, the BOS, in the Mental Health Commission’s White Paper, by the Civil Grand Jury, and by members of the public. These issues and concerns centered upon the difficulty in accessing mental health care, particularly for children and youth experiencing serious emotional disturbances. Indicative to this lack of access was the 1) increase in Psychiatric Emergency Services visits, 2) long wait times to access care, and 3) shortage of clinical staff, especially psychiatrists. Health Services provided a follow-up report to the FHS Committee on September 24, 2018, articulating a partnership plan between the Department and the Mental Health Commission to work together going forward to resolve these issues. This report was shared with the BOS on October 9, 2018. TERMINATE 14. Adult Protective Services (#45). On May 23, 2000, the Board of Supervisors referred to the FHS Committee an annual report on the progress made on the issue of elder abuse in Contra Costa County. The FHS Committee received the latest annual report on October 22, 2018 and forwarded the annual report to the BOS on December 4, 2018, requesting the BOS to engage in supporting and spreading awareness about these services. This is a standing referral. REFER 15. Community Services Bureau/Head Start (#78). Oversight of the Community Services Bureau and Head Start programs was originally referred to the FHS Committee on March 1, 2005. Since that time, the program has provided the Committee with annual updates on the programs and services provided. The FHS Committee received and accepted the most recent annual report on October 22, 2018 and forwarded the report to the BOS on December 4, 2018. This is a standing referral. REFER 16. Employment and Human Services Department Use of Technology (#114). On June 7, 2016, the Board of Supervisors referred to the FHS Committee oversight of the impacts of technology on access to public benefits, due to EHSD’s reworking of its business processes and development of technologies to make remote access of public benefits more common for its clients. EHSD reported to the FHS Committee on October 22, 2018 regarding some of the technological advancements EHSD has made, including: video conferencing for American Sign Language customers, redesigning the website, expanding video conferencing in lieu of in-person or over the phone for increased efficiency and effectiveness, using electronic signatures on certain forms, getting mobile devices to more in-home supportive services staff, and encouraging clients to use My Benefits in CalWIN for case updates. The FHS Committee forwarded this information to the BOS on December 4, 2018. TERMINATE 17. Laura’s Law/Assisted Outpatient Treatment (#107). AB 1421 allows court-ordered intensive outpatient treatment called Assisted Outpatient Treatment (AOT) for a clearly defined set of individuals that must meet specific criteria. AB 1421 also specifies which individuals may request the County Mental Health Director to file a petition with the superior court for a hearing to determine if a person should be court-ordered to receive the services specified under the law. The law specifies various rights of the court-ordered to receive the services specified under the law. The law specifies various rights of the recipient as well as due process hearing rights. In February 2016, Laura's Law was implemented in Contra Costa County and the Health Services Department provided the FHS Committee with periodic status reports. The Family and Human Services Committee, on December 3, 2018, received and accepted the recent Evaluation Report along with significant public dialogue generally supportive of the program, and recommended to the BOS on December 11, 2018 that the AOT Program be established as a permanent and ongoing County program. The Committee recommends annual reporting to FHS each December. REFER 18. Employment and Human Services Department Challenges (#44). The Department’s report on this referral was postponed until February 2019. REFER 19. Second Hand Smoke (#82). At the November 13, 2017 FHS Committee meeting, Public Health presented its annual report on the implementation of the County’s Secondhand Smoke ordinance with a recommendation that the Committee consider a proposed ordinance to strengthen the current smoking protections to prohibit smoking inside dwelling units of multi-unit housing, including condos and townhomes. That ordinance, titled Smoke-free Multi Unit Residences, was adopted by the Board of Supervisors on March 13, 2018 with implementation to begin for new and renewing leases on July 1, 2018, and for continuing leases and owner-occupied units on July 1, 2019. On December 3, 2018, the FHS Committee received a report from the Public Health Director on the implementation of the new Smoke-free Multi-Unit Residences ordinance, including information on the continued implementation of the broader Smoke-free Secondhand Protections Ordinance. The Committee accepted the report and requested a follow-up report in June 2019. REFER 20. Protecting Youth from Tobacco Influences (#112). The BOS approved two tobacco control ordinances in July 2017 to protect youth from tobacco influences in the retail environment: a zoning ordinance and a tobacco retailer licensing ordinance. The tobacco retailer licensing ordinance required extensive preparation for implementation, and tobacco retailers were required to be compliant with the new provisions by January 1, 2018. As requested, Contra Costa Public Health staff provided a report to the BOS in March 2018 on preliminary implementation efforts. On December 3, 2018, the FHS Committee received a status report on the continued implementation since March, as well as next steps, and directed the Public Health Director to report back to the Committee again in 2019. REFER EXHIBIT A EXHIBIT A LIST OF REFERRALS TO BE REMOVED 3. Child Care Planning/Development Council Membership (#25) 4. Mental Health Services Act (#117) 7. East Bay Stand Down (#56) 13. Public Mental Health Care System (#116) 16. Employment and Human Services Department Use of Technology (#114) EXHIBIT B LIST OF ITEMS TO BE REFERRED TO THE 2019 FHS COMMITTEE Standing Referrals 1. Family Justice Center & Commercially Sexually Exploited Children (#111) 2. Workforce Innovation and Opportunity Act (#109) 5. Community Development Block Grant Recommendations (#20) 6. Innovative Community Partnerships (#110) 8. Local Planning Council Countywide Child Care Pilot Plan (#92) 9. Youth Services Report (#93) 10. Child Care Planning/Development Council Activities Update (#81) 11. SNAP/CalFresh Program Update (#103) 12. Homeless Continuum of Care (#5) 14. Adult Protective Services (#45) 15. Community Services Bureau/Head Start (#78) 17. Laura’s Law/Assisted Outpatient Treatment (#107) Non-Standing Referrals 18. Employment and Human Services Department Challenges (#44) 19. Second Hand Smoke (#82) 20. Protecting Youth from Tobacco Influences (#112) CONSEQUENCE OF NEGATIVE ACTION: Should the Board not take definitive action, the 2019 FHS Committee will not have clear direction to guide its work plan. RECOMMENDATION(S): AUTHORIZE relief of cash shortage in the Sheriff's Department-Detention Bureau in the amount of $300.00. FISCAL IMPACT: Cash shortage in the amount of $300.00 will be funded with 100% General Fund. BACKGROUND: In accordance with provisions of Administrative Bulletin 207.7, the Auditor-Controller has verified and concurs with the report of a cash shortage in the amount of $300.00 in the Sheriff's Department-Detention Bureau. The shortages occurred on three separate occasions at the Martinez Detention Facility (MDF): August 16, 2018, November 26, 2018 and December 2, 2018. All three instances involved the receipt of counterfeit $100 bills as determined by West America Bank and Wells Fargo Bank. MDF uses a counterfeit bill detection machine that, although considered fairly reliable, cannot be considered 100% effective. The machine has since been replaced with a newer model and MDF management will ensure that staff continue to be vigilant and check each bill carefully to minimize any future occurrences APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Laura Strobel (925) 335-1091 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Liz Arbuckle, Heike Anderson C. 93 To:Board of Supervisors From:David Twa, County Administrator Date:January 15, 2019 Contra Costa County Subject:Request for Relief of Cash Shortage BACKGROUND: (CONT'D) of counterfeit bills. CONSEQUENCE OF NEGATIVE ACTION: The shortage will not be relieved, cash will not be in balance. RECOMMENDATION(S): ACCEPT Alcohol and Other Drugs Advisory Board 2018 Annual Report. FISCAL IMPACT: BACKGROUND: On June 18, 2002, the Board of Supervisors adopted Resolution No. 2002/377, which requires that each regular and ongoing board, commission, or committee shall annually report to the Board of Supervisors on its activities, accomplishments, membership attendance, required training/certification (if any), and proposed work plan or objectives for the following year, on the second Tuesday in December. Annual reports shall follow the following format and shall not exceed two typewritten pages: Advisory Body Name: Contra Costa County Alcohol and Other Drugs Advisory Board Advisory Body Meeting Time/Location: 1220 Morello Ave. Martinez 4:00 to 6:15PM, Chair (during the reporting period): Dr. Anne Sutherland and Tom Aswad Staff person (during the reporting period): Fatima Matal Sol Reporting Period: January 1, 2018 to December 31, 2018 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Fatima Matal Sol, 925-335-3307 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Marcy Wilhelm, Fatima Matal Sol C. 94 To:Board of Supervisors From:Anna Roth, Health Services Director Date:January 15, 2019 Contra Costa County Subject:Alcohol and Other Drugs Advisory Board 2018 Annual Report BACKGROUND: (CONT'D) Activities (1/2 page) Accomplishments (1/2 page) Attendance/Representation (1/4 page) Training/Certification (1/4 page) Proposed Work Plan/Objectives for Next Year (1/2 page) ATTACHMENTS Report Contra Costa County Alcohol and Other Drugs Advisory Board 2018 ANNUAL REPORT Mission (as approved by the Board of Supervisors (BOS) on August 28, 2012): The mission of the Alcohol and Other Drugs Advisory Board (AODAB) is to assess family and community needs regarding prevention and treatment of alcohol and other drug - related problems. Resultant findings and recommendations are forwarded to the Health Services Department and the Board of Supervisors. The Board also serves as an advocate for these findings and recommendations to the communities that we serve. Activities: During this calendar year, the Board adopted two goals: (1) Advocate for affordable Recovery Residences based on the Alcohol and Other Drugs Services (AODS) Guidelines , and (2) Support the reduction of youth use and access of alcohol and marijuana. Likewise, the Board continued support of the following priority areas: (1) Promote more interaction between the Board and its constituents; (2) Prepare recommendati ons for the BOS Legislative Platform (3) Raise awareness about specific prevention and treatment needs of 55+; and (4) Increase awareness of Prescription Drug Abuse and Misuse. Accomplishments: As in previous years, the Board sponsored annual campaigns to raise awareness about Alcohol and Other Drugs (AOD) prevention, treatment and recovery efforts in the community. On June 5th, the BOS recognized seven individuals, three organizations, and fi ve youth leaders with the “People Who Make a Difference Awards,” and in September a longtime advocate was recognized as the 2018 Recovery Champion. Similarly, Board members joined local community activists to proclaim April as Alcohol Awareness Month and October 23rd-31st as Red Ribbon Week in October. In the spirit of fulfilling our mission to assess community needs and promoting interaction with our constituents, we participated in Soulful Softball Sunday in Richmond and the Wellness4Recovery fair in Concord. On each occasion, we surveyed the community about their perception of AOD issues and knowledge of available resources. Early in the year, the Department of Conservation and Development (DCD) solicited community input on the Proposed Framework for Regulati ng Cannabis in the unincorporated areas of Contra Costa. To encourage greater public involvement, we held our monthly Board meeting at Diablo Valley College in conjunction with the Addiction Studies program. The comments resulting from this meeting were included in the report submitted to the BOS by DCD . Additionally, we maintained liaison with the Contra Costa Council on Homelessness, Mental Health Commission and the CCC MEDS and Tobacco Prevention Coalitions. The Board’s commitment to reduce youth access to alcohol and marijuana was reflected through Meeting Time and Location: Meetings are regularly scheduled on the fourth Wednesday of each month from 4:00 to 6:15 pm in Martinez; except when the Board meets in different supervisorial districts to effectively outreach to those residents. Board: 11 members; 1 from each supervisorial district plus 6 at large. Each member is appointed by the Board of Supervisors. Interim Chair: Tom Aswad Staff: Fatima Matal Sol our presence at BOS meetings where the Framework for Regulating Cannabis was discussed and by attending the “Speak Up: A Young Person’s Town Hall on Marijuana Policies” and the “Marijuana Prevention Youth Summit.” Both, the Town Hall and the Summit were aimed at elevating youth voices in light of marijuana legalization. The two events provided an opportunity to learn firsthand the direct impact that marijuana legalization will have on youth to help inform our advocacy efforts. With regards to alcohol, the DCD forwarded two alcohol license applications for our review and consideration. Consistent with public convenience and necessity, alcohol density and alignment with the County’s Deemed Approved Ordinance, we advised approval of both applications with conditions. Furthermore, we requested a letter of opposition from the BOS for SB 905 (Wiener) which would have allowed on-sale alcohol licenses, such as bars or restaurants, to remain open until 4am in six (6) experimental cities thereby utilizing legislation as a tool to reduce alcohol availability and access . As a way to address the Opioid Epidemic locally, we supported the Prescription Drug Stewardship Ordinance, promoted distribution of Naloxone, and participated in the Dose of Awareness 5K Walk and Health Expo. In partnership with CCTV, we assisted in the development of A Dose of Awareness, a five part video series which focuses on the Opioid Epidemic and Contra Costa’s response. FY2017-2018 marked the first year of the implementation of the Drug Medi -Cal Organized Delivery System (DMC -ODS) Waiver. The AODAB received monthly informational reports from AODS and maintained informal communication with AOD providers. In April, we joined staff as they conducted focus groups at residential facilities to understand whether or not access to treatment under the waiver had improved. In general, we were pleased to learn that wait lists for treatment have been eliminated and that clients in jail can directly call the Behavioral Health Access Line using a speed dial number. Because, sober living housing remains a priority for clients who complete treatment, t he Board has successfully advocated for the use of Substance Abuse Block Grant (S ABG) funding toward Recovery Residences. Last year, the AODAB participated in the development of the Recovery Residence Guidelines and we hope that by the end of 2018 the very first group of clients will benefit from this new program addition. Besides joining focus groups, we visited one AOD treatment program to learn about their services and met with staff and clients. Advisory Board Challenges: The Board achieved quorum on nine meetings in 2018 and canceled three due to lack of quorum. As a result, the BOS changed the quorum structure of the AODAB from 18 to 11 seats to facilitate the achievement of quorum. Training and Certification: All new members received an orientation on internal governance, the Ralph M. Brown Act and the County’s Better Government Ordinance, as well as confidentiality, AODS, etc. Other sponsored educational presentations included “Employment Resources and SUD ” and “Pain Management Treatment and the Opioid Epidemic.” Proposed Work Plan /Objectives for 2019: We anticipate updating the goals and priorities for 2019 at a Board retreat in January. Activities will include community outreach and education, and updating language in the county’s Social Host Ordinance to include marijuana. The members of the AODAB are grateful to be of service to the BOS and the people of Contra Costa. RECOMMENDATION(S): Receive and accept the 2018 Annual Report of the Arts and Culture Commission of Contra Costa County (AC5), as recommended by the Commission staff. FISCAL IMPACT: None. BACKGROUND: On December 13, 2011, the Board of Supervisors (the Board) adopted Resolution No. 2011/497, which requires that each advisory board, commission, or committee (body) to report annually to the Board on its activities, accomplishments, membership attendance, required training/certification, and proposed work plan or objectives for the following year. This annual report is due to the Board in December. The attached report fulfills this requirement for the Arts and Culture Committee. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Roger Renn, Commission Staff, 925-646-2278 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 95 To:Board of Supervisors From:David Twa, County Administrator Date:January 15, 2019 Contra Costa County Subject:2018 Annual Report from the Arts and Culture Commission ATTACHMENTS 2018 Arts and Culture Commission Annual Report Advisory Body Name: Advisory Body Meeting Time/Location: Chair (during the reporting period): Staff Person (during the reporting period): Reporting Period: I. Activities (estimated response length: 1/2 page) Describe the activities for the past year including areas of study, work, special events, collaborations, etc. ADVISORY BODY ANNUAL REPORT II. Accomplishments (estimated response length: 1/2 page) Describe the accomplishments for the past year, particularly in reference to your work plan and objectives. III.Attendance/Representation (estimated response length: 1/4 page) Describe your membership in terms of seat vacancies, diversity, level of participation, and frequency of achieving a quorum at meetings. Describe the advisory body's workplan, including specific objectives to be achieved in the upcoming year. V. Proposed Work Plan/Objectives for Next Year IV. Training/Certification (estimated response length: 1/4 page) Describe any training that was provided or conducted, and any certifications received, either as a requirement or done on an elective basis by members. NOTE: Please forward copies of any training certifications to the Clerk of the Board. (estimated response length: 1/2 page) RECOMMENDATION(S): 1. ACKNOWLEDGE that the term of office of the Member 4 seat on the Contra Costa County Employees' Retirement Association Board of Trustees (Retirement Board) held by Scott Gordon will expire on June 30, 2019, and that there is a standing referral to the Board's Internal Operations Committee to recruit to fill, by Board of Supervisors appointment, any vacancies that occur in seats 4, 5, 6 and 9 of the Retirement Board. 2. ACKNOWLEDGE that the terms of office of the Member 2, 8 and 8 Alternate seats on the Retirement Board held by David MacDonald, Jerry Telles and Louis Kroll, respectively, will also expire on June 30, 2019. 3. ACKNOWLEDGE that the Member 7 Alternate seat on the Retirement Board is currently vacant. 4. ADOPT Resolution No. 2019/13 calling and noticing election of Retirement Board Members No. 2 (general), 7 Alternate (safety members of the Association ), 8 (retiree), and 8 Alternate (retiree) as recommended by the Contra Costa County Employees’ Retirement Association Board. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Julie DiMaggio Enea (925) 335-1077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: CAO, County Clerk - Elections Division, CCCERA (Dunn) C. 96 To:Board of Supervisors From:David Twa, County Administrator Date:January 15, 2019 Contra Costa County Subject:Election of Retirement Board Member Numbers 2, 7 Alternate, 8, and 8 Alternate FISCAL IMPACT: None. BACKGROUND: The terms of office of the following members of the Contra Costa County Employees’ Retirement Association Board will expire on June 30, 2019 : David MacDonald (General Member - Number 2), Jerry Telles (Retiree Member of the Association - Number 8), and Louis Kroll (Retiree Member of the Association - Number 8 Alternate). The general members of the Association may elect the Number 2 member and the retiree members of the Association may elect the Number 8 and 8 Alternate members, as provided in the attached Resolution. The Number 7 Alternate seat is currently vacant due to the December 31, 2018 resignation of Gabriel Rodrigues. Government Code Section 31520.1 (a) provides in part: "The second and third members of the board shall be members of the association, other than safety members, elected by those members within 30 days after the retirement system becomes operative in a manner determined by the board of supervisors," and “The seventh member shall be a safety member of the association elected by the safety members. The eighth member shall be a retired member elected by the retired members of the association in a manner to be determined by the board of supervisors. The alternate member shall be that candidate, if any, for the seventh member from the group under Section 31470.2 or 31470.4, or any other eligible safety member in a county if there is no eligible candidate from the groups under Sections 31470.2 and 31470.4, which is not represented by a board member who received the highest number of votes of all candidates in that group, and shall be referred to as the alternate seventh member. If there is no eligible candidate there may not be an alternate seventh member." Government Code section 31520.1 also provides in part: "(b)...The alternate seventh member provided for by this section shall vote as a member of the board only if the second, third, seventh, or eighth member is absent from a board meeting for any cause, or if there is a vacancy with respect to the second, third, seventh, or eighth member, the alternate seventh member shall fill the vacancy until a successor qualifies. The alternate seventh member shall sit on the board in place of the seventh member if a member of the same service is before the board for determination of his or her retirement. (c) The alternate seventh member shall be entitled to both of the following: (1) The alternate seventh member shall have the same rights, privileges, responsibilities, and access to closed sessions as the second, third, seventh, and eighth member. (2) The alternate seventh member may hold positions on committees of the board independent of the second, third, seventh, or eighth member and may participate in the deliberations of the board or any of its committees to which the alternate seventh member has been appointed whether or not the second, third, seventh, or eighth member is present." Nominations for the elected seats shall be on forms provided by the County Clerk starting on Monday, March 4, 2019 and filed in that office not later than 5 p.m. on March 29, 2019. Election Day is fixed as Tuesday, June 25, 2019. Any Ballot reaching the County Clerk’s Office after 5 p.m. on Tuesday, June 25, 2019 shall be voided and not counted. Nominations for the appointed Board of Supervisors #4 seat shall be pursuant to a recruitment to be conducted by the Internal Operations Committee on behalf of the Board of Supervisors, this spring. CONSEQUENCE OF NEGATIVE ACTION: Inaction by the Board would result in a delay of election of the 2, 7 Alternate, 8, and 8 Alternate members of the Contra Costa County Employees’ Retirement Association Board. AGENDA ATTACHMENTS Resolution 2019/13 MINUTES ATTACHMENTS Signed Resolution No. 2019/13 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 01/15/2019 by the following vote: AYE:5 John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2019/13 In the Matter of the Election of Retirement Board Members Number 2, 7 Alternate, 8, and 8 Alternate Calling and Noticing Election (Government Code Section 31520) The Contra Costa County Board of Supervisors acting in its capacity as the Governing Board of the County of Contra Costa and all districts of which it is the ex-officio governing Board RESOLVES THAT: The term of office of members 2, 8, and 8 alternate of the Contra Costa County Employees’ Retirement Association Board will be completed as of June 30, 2019. The members are as follows: 1. Member No.Name 2 David MacDonald, General Member 8 Jerry Telles, Retiree Member 8 Alternate Louis Kroll, Retiree Alternate The appropriate members of the Retirement Association may elect someone to fill these offices for a three-year term beginning July 1, 2019 as provided below. The office of the alternate seventh member of the Contra Costa County Employees’ Retirement Association Retirement Board is vacant. Government Code Section 31523 prescribes that an election be held at the earliest possible date to fill the vacancy. 2. The safety members of the retirement system would elect a safety member from the sheriffs group to fill the alternate seventh office for the remainder of the three-year term ending June 30, 2020, since the seventh member seat is currently held by a safety member from the fire suppression group. (Government Code Sections 31523(a) and 31470.2.) 3. Nominations shall be on forms provided by the County Clerk starting on Monday, March 4, 2019 and filed in that office not later than 5 p.m. on March 29, 2019. The Clerk shall have ballots printed with the nominees’ names and with blank spaces for write-in candidates. The Clerk shall have a ballot mailed no later than May 29, 2019 to each member of the appropriate group of the Retirement Association as of April 1, 2019 with a ballot envelope in which to enclose the ballot when voted, imprinted “Retirement Board Ballot” or similar words, together with a postage paid, Business reply envelope addressed to the County Clerk for mailing the ballot envelope to that office, and with instructions that the ballot shall be marked and returned to the County Clerk before 5 p.m. on election day. (See No. 5 below.) 4. Election Day is hereby fixed as Tuesday, June 25, 2019. Any Ballot reaching the County Clerk’s Office after 5 p.m. on Tuesday, June 25, 2019 shall be voided and not counted. 5. Notice of election and nomination procedure shall be given by the Clerk by publishing a copy of this resolution at least once in the Contra Costa Times, West Contra Costa Times, San Ramon Valley Times, and the Ledger Post Dispatch at 6. least ten days before the last day for receiving nominations. (See No 4 above.) On Wednesday, June 26, 2019, the County Clerk shall cause all valid ballots to be publicly opened, counted, and tallied by an Election Board, which shall forthwith certify the return to this Board; and this Board shall declare the winners elected, or arrange for a run-off election in case of a tie. 7. If the County Clerk receives no valid nominations for a position, he shall so inform this Board, which shall call a new election therefore; and if the Clerk receives only one nomination for any of these positions, he shall so notify this Board, which shall declare that person elected to that position in accordance with Government Code Section 31523(c). 8. Contact: Julie DiMaggio Enea (925) 335-1077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: CAO, County Clerk - Elections Division, CCCERA (Dunn) RECOMMENDATION(S): DECLARE the Board's intent to adopt a FY 2019/20 General Fund budget that balances annual expenses and revenues; 1. ACKNOWLEDGE that significant issues will continue to create financial pressure on the Board of Supervisors in its effort to provide essential services and programs which Contra Costa County residents need, or expect will be provided to them by the County; 2. ACKNOWLEDGE that, in addition to the effects on the provision of services for residents, these State and local economic issues have challenged the maintenance of the Board of Supervisors' reserve policy; 3. ACKNOWLEDGE that restoration of the County’s reserve funds, maintaining an improved credit rating, and maintenance of the County's physical assets remain a priority of the Board of Supervisors over the long term; 4. RE-AFFIRM the Board of Supervisors’ policy prohibiting the use of County General Purpose Revenue to back-fill State revenue cuts; 5. DIRECT Department Heads to work closely with the County Administrator to develop a Recommended Budget for consideration of the Board of Supervisors that balances expenses with revenues, minimizes net County cost and maintains core service levels; 6. ACKNOWLEDGE that the 2019-2020 assessment roll will be prepared using the full inflation factor of 1.02;7. ACKNOWLEDGE that the employees of Contra Costa County have already been affected as a result of the requirement to balance the County’s expenses with available revenues; 8. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Robert Campbell, County Auditor-Controller, All County Departments (via County Administration) C. 97 To:Board of Supervisors From:David Twa, County Administrator Date:January 15, 2019 Contra Costa County Subject:FY 2019/20 Recommended Budget Development RECOMMENDATION(S): (CONT'D) ACKNOWLEDGE that increased costs and insufficient revenues may result in Bielenson Hearings being required; 9. DIRECT the County Administrator to continue to meet with the County’s union representatives and employees to explain the size, scope and anticipated length of the County’s fiscal challenges and to gain their input/suggestions; 10. DIRECT the County Administrator to continue to make this information readily available to the residents of the County; 11. DIRECT Departments, in cooperation with Labor Relations and Union representatives, to begin, if necessary, the meet and confer process with employee representatives about the impact of potential program reductions on the terms and conditions of employment for affected employees; 12. DIRECT the County Administrator to return to the Board of Supervisors on April 16, 2019 with a FY 2019/2020 Recommended Budget that meets the above requirements; 13. DESIGNATE Tuesday, April 16, 2019 for FY 2019/2020 budget hearings and Tuesday, May 7, 2019 for the adoption of the FY 2019/20 Recommended County and Special District Budgets; and 14. DIRECT the Clerk of the Board to publish notice of the budget hearings and the availability of the Recommended Budget documents. 15. FISCAL IMPACT: None at this time. However, the result of the recommendations herein, if implemented, are designed to maintain the County's fiscal stability in FY2019/2020 and improve it in subsequent years. BACKGROUND: The Board of Supervisors, Department Heads, and our Employees worked and sacrificed to stabilize the County's finances during the last decade. Now our task will be to continue this legacy so as to prevent a return to those years in which we were making painful cuts to programs and to the staff that was necessary to provide those services. There are always factors over which the County has little or no control (such as federal and State budgets actions, economic changes, and demographics) that will affect the size of the baseline budget and ultimately challenge the County’s budget. Over the next five years we can expect more fiscal volatility due to the Federal Tax plan, State legislative action, as well as negotiated wage and benefit increases. The majority of the County's general purpose revenues are generated through property taxes. Revenue and Taxation Code section 51 provides that base year values determined under section 110.1 shall be compounded annually by an inflation factor not to exceed 2 percent. Section 51(a)(1)(C) provides that, for any assessment year commencing on or after January 1, 1998, the inflation factor shall be the percentage change, rounded to the nearest one-thousandth of 1 percent, from October of the prior fiscal year to October of the current fiscal year in the California Consumer Price Index (CCPI) for all items, as determined by the California Department of Industrial Relations. Information from the Department of Industrial Relations shows that the CCPI increased from 265.472 in October 2017 to 275.686 in October 2018. Rounded to the nearest one-thousandth of 1 percent, this is an increase of 3.847 percent. Accordingly, we will prepare our 2019 assessment roll using an inflation factor of 1.02. As per the norm, Department Heads will be expected to work closely with the County Administrator to As per the norm, Department Heads will be expected to work closely with the County Administrator to design a balanced budget that restricts the growth in net County cost while minimizing service delivery cuts. Wherever possible, categorical/program revenues will be increased to offset the increased cost of doing business. Restrictions on increases in net County cost needed to balance the budget may result in the loss of federal and State program revenues, and this added loss may cause program reductions. Meet and Confer Departmental budget requests are due to the County Administrator’s Office on February 8. At that time Department Heads will know which, if any, positions may be affected by reductions necessary to balance the budget. Departments, in cooperation with Labor Relations, will if necessary, begin the meet and confer process with employee representatives regarding the impact of potential program reductions on the terms and conditions of employment for affected employees. Early planning will allow Departments a reasonable period of time to meet and confer, and permit them to implement all budgetary required actions prior to July 1, 2019. Per the norm, this progress will allow the County to adopt a budget that is balanced from the first day of the new fiscal year. Public Notice The County Budget Act requires that the Board of Supervisors publish a notice in a newspaper of general circulation throughout the county, stating when budget documents will be available and the date of Budget Hearings. The FY 2019/20 Recommended Budget document will be available to the public on April 5, 2019. Conclusion The County Administrator will return to the Board on April 16 with a FY 2019/20 Recommended Budget that meets the requirements listed above. Tuesday, April 16 will be reserved for FY 2019/20 budget hearings including Bielenson hearings if needed. Additionally, it is recommended that the County Administrator return to the Board of Supervisors on Tuesday, May 7 for adoption of the FY 2019/20 Recommended County and Special District Budgets, including any changes the Board makes on April 16. CONSEQUENCE OF NEGATIVE ACTION: Delayed processing of the FY 2019/20 Recommended Budget and potential impact on the fiscal stability of the County and Special Districts. RECOMMENDATION(S): ACCEPT the annual report from the Public Health Division of the Health Services Department on the implementation of the Secondhand Smoke Protections Ordinance and DIRECT staff to provide another update on the Secondhand Smoke Protections Ordinance to the Family and Human Services Committee in 2019. FISCAL IMPACT: There is no fiscal impact, the recommended ordinance provisions are being implemented by the Public Health Division's Tobacco Prevention Program and will be funded through the program's current funding sources. BACKGROUND: At the November 13, 2017 Family and Human Services (FHS) Committee meeting, Public Health presented its annual report on the implementation of the County’s Secondhand Smoke ordinance with a recommendation that the Committee consider a proposed ordinance to strengthen the current smoking protections to prohibit smoking inside dwelling units of multi-unit housing, including condos and townhomes. The Committee accepted the report and recommendations, requested that language be added to extend smoking restrictions to guest rooms of hotels and motels, and directed staff to forward those recommendations to the Board of Supervisors for discussion and approval. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 , County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: CAO, Public Health Director C. 98 To:Board of Supervisors From:FAMILY & HUMAN SERVICES COMMITTEE Date:January 15, 2019 Contra Costa County Subject:Secondhand Smoke Ordinance Update BACKGROUND: (CONT'D) The ordinance, titled Smoke-free Multi Unit Residences, was adopted by the Board of Supervisors on March 13, 2018 with implementation to begin for new and renewing leases on July 1, 2018, and for continuing leases and owner-occupied units on July 1, 2019. The attached report is specific to implementation of the new Smoke-free Multi-Unit Residences ordinance, including information on the continued implementation of the broader Smoke-free Secondhand Protections Ordinance. The Committee accepted the report on December 3, 2018 and directed staff to send a letter to each City Manager inviting them to model their own city ordinances after the County's ordinance. ATTACHMENTS 2018 Second Hand Smoke Report RECOMMENDATION(S): ACCEPT the annual report from the Public Health Department on the implementation of the Tobacco Retailer Licensing and Businesses Ordinances and DIRECT staff to report back to the Family and Human Services Committee in 2019. FISCAL IMPACT: There is no fiscal impact, the recommended ordinance provisions are being implemented by the Public Health Division's Tobacco Prevention Program and will be funded through the program's current funding sources. BACKGROUND: The Board of Supervisors approved two tobacco control ordinances in July 2017 to protect youth from tobacco influences in the retail environment: a zoning ordinance and a tobacco retailer licensing ordinance. Of particular concern were the marketing and availability of youth-friendly flavored tobacco products, small pack sizes of cigars and cigarillos, and density and location of tobacco retailers, since these contribute largely to youth exposure to tobacco influences and tobacco use. The tobacco retailer licensing ordinance required extensive preparation for implementation, and tobacco retailers were required to be compliant with the new provisions by January 1, 2018. As requested, Contra Costa Public Health staff provided a report to the Board of Supervisors in March 2018 on preliminary implementation efforts. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 , County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 99 To:Board of Supervisors From:FAMILY & HUMAN SERVICES COMMITTEE Date:January 15, 2019 Contra Costa County Subject:Policy Options to Protect Youth from Tobacco Influences in the Retail Environment BACKGROUND: (CONT'D) The attached report from the Public Health Department provides a brief recap of those implementation efforts up to March 2018, supplemented with information on continued implementation since March as well as next steps. The Public Health Director highlighted a compliance rate of 74% with pack and flavor restrictions based on a spot check of stores. He noted that Senator Glazer has introduced a bill to prohibit flavored tobacco and that many other jurisdictions have established local ordinances doing so. The FHS Committee accepted the staff report on December 3, 2018 and directed staff to provide another status report in six months. ATTACHMENTS Oct 2018 Tobacco Retail Environment Report RECOMMENDATION(S): DIRECT the Department of Conservation and Development to prepare amendments to the County Sign Ordinance to authorize wayfinding signs in County rights-of-way and to update the ordinance, as recommended by Supervisor Diane Burgis. FISCAL IMPACT: 100% Land Development Fund. Conservation and Development, Public Works, and County Counsel staff costs associated with preparing amendments to the Sign Ordinance. BACKGROUND: The County Sign Ordinance (Chapters 88-6, 88-8, and 88-9 of the County Ordinance Code) prohibits signs in County rights-of-way. Recently, there has been interest in allowing wayfinding signs to be located in County rights-of-way. A “wayfinding” sign is a sign that is intended to help people unfamiliar with a geographical area find significant destinations and points of interest in that area. Wayfinding signs are often located in areas frequented by tourists. This Board APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: LEA CASTLEBERRY (925) 252-4500 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C.100 To:Board of Supervisors From:Diane Burgis, District III Supervisor Date:January 15, 2019 Contra Costa County Subject:Wayfinding signs in County rights-of-way BACKGROUND: (CONT'D) order directs the Department of Conservation and Development to prepare amendments to the County Sign Ordinance to authorize wayfinding signs in County rights-of-way. DCD is directed to work with the Public Works Department to establish standards that will protect pedestrians and motorists from injury and property damage caused by unsafe, improperly constructed, and poorly maintained signs. This Board order also directs DCD to work with County Counsel to update the County Sign Ordinance. The ordinance has not been significantly updated since its adoption in the 1970s, and several court decisions have established new legal requirements for sign ordinances. CONSEQUENCE OF NEGATIVE ACTION: The Sign Ordinance would not be amended to allow wayfinding signs to be located in County rights-of-way. CHILDREN'S IMPACT STATEMENT: N.A. RECOMMENDATION(S): Acting as the Governing Board of the West Contra Costa Healthcare District: 1. ADOPT Resolution No. 2019/14 establishing regular meetings of the West Contra Costa Healthcare District. 2. APPOINT the Executive Director, Secretary and Treasurer of the West Contra Costa Healthcare District. FISCAL IMPACT: No fiscal impact. BACKGROUND: West Contra Costa Healthcare District History The West Contra Costa Healthcare District (the “District”) struggled financially for decades, experiencing increasing costs, declining reimbursements, and growing service demand from uninsured and underinsured populations. After emerging from bankruptcy in 2006, the District fell deeper into debt. In 2015, it closed its hospital, Doctors Medical Center, which was a full-service acute care facility with 124 general acute care beds. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Timothy M. Ewell, (925) 335-1036 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C.101 To:West Contra Costa Healthcare District From:David Twa, County Administrator Date:January 15, 2019 Contra Costa County Subject:WEST CONTRA COSTA HEALTHCARE DISTRICT - RESOLUTION ESTABLISHING REGULAR MEETING DATES On October 20, 2016, the District again filed for bankruptcy under chapter 9 of the Bankruptcy Code. Through the bankruptcy, the District sought the bankruptcy court’s approval of a plan that allowed the District to modify its debts and on-going costs, emerge from bankruptcy, and begin the process of repaying creditors. The bankruptcy court approved the District’s Plan of Adjustment on January 2, 2018, allowing the District to repay certain creditors over a series of years. BACKGROUND: (CONT'D) Senate Bill 522 (Glazer) Senate Bill 522 was introduced by Senator Steve Glazer and proposed the dissolution of the existing elected board of directors of the District, effective January 1, 2019, and required that the Board of Supervisors of the County, at its election, either serve as the District’s governing board or appoint a governing board for the District, as specified. Governor Brown signed the bill into law on July 18, 2018. Board of Supervisors as Governing Board On September 11, 2018, the Board of Supervisors determined that it would serve as the governing board of the District effective January 1, 2019. Government Code section 54954(a) requires local agencies (including special districts) to provide for the time and place for holding regular meetings. Today's action sets the time and place of the District's regular meetings consistent with that of the Board of Supervisors' meeting schedule. In addition, the attached resolution appoints the Executive Director, Secretary and Treasurer of the District. As is common with other special districts governed by the Board of Supervisors, the resolution appoints the County Administrator as Executive Director, the Chief Assistant Clerk of the Board as Secretary and the Auditor-Controller as Treasurer of the District. CONSEQUENCE OF NEGATIVE ACTION: The District will not have adopted a regular meeting schedule. CHILDREN'S IMPACT STATEMENT: No impact. AGENDA ATTACHMENTS Resolution 2019/14 MINUTES ATTACHMENTS Signed Resolution No. 2019/14 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 01/15/2019 by the following vote: AYE:5 John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2019/14 RESOLUTION ESTABLISHING REGULAR MEETING DATES FOR THE WEST CONTRA COSTA HEALTHCARE DISTRICT WHEREAS, the West Contra Costa Healthcare District (the "District") struggled financially for decades, experiencing increasing costs, declining reimbursements, and growing service demand from uninsured and underinsured populations; WHEREAS, the District emerged from bankruptcy in 2006, but soon fell deeper into debt and ultimately closed its hospital, Doctors Medical Center, in 2015; WHEREAS, on October 20, 2016 the District again filed for bankruptcy under chapter 9 of the Bankruptcy Code, which ultimately resulted in the federal bankruptcy court approving the District’s Plan of Adjustment on January 2, 2018, allowing the District to repay certain creditors over a series of years; WHEREAS, Senate Bill 522 was introduced by Senator Steve Glazer and proposed the dissolution of the existing elected board of directors of the District, effective January 1, 2019, and required that the Board of Supervisors of the County, at its election, either serve as the District’s governing board or appoint a governing board for the District, as specified. Governor Brown signed the bill into law on July 18, 2018; WHEREAS, on September 11, 2018, the Contra Costa County Board of Supervisors voted unanimously to become the Board of Directors of the District; and, WHEREAS, California Government Code Section 54954(a) requires that legislative bodies of a local agency shall provide the time and place for holding regular meetings. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the West Contra Costa Healthcare District, as follows: Section 1. The regular meetings of the Board of Directors of the District shall be held on the same dates, times, and locations as the regular meetings of the Board of Supervisors of the County. Any regular meeting of the Board of Directors of the District may be canceled by the Clerk of the Board without notice if no items have been submitted for the agenda for such meeting, provided that notice of such meeting will be provided in accordance with Government Code 54954. Section 2. The Executive Director of the District shall be the County Administrator of Contra Costa County, California. Section 3. The Secretary of the District shall be the Chief Assistant Clerk of the Board of Supervisors of Contra Costa County, California. Section 4. The Treasurer of the District shall be the Auditor-Controller of Contra Costa County, California. Section 5. This Resolution shall take effect immediately upon its adoption. Contact: Timothy M. Ewell, (925) 335-1036 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: RECOMMENDATION(S): Receive and accept the 2018 Annual Report of the Treasury Oversight Committee, as recommended by the Contra Costa County Treasurer-Tax Collector. FISCAL IMPACT: None. BACKGROUND: On December 13, 2011, the Board of Supervisors (the Board) adopted Resolution No. 2011/497, which requires that each advisory board, commission, or committee (body) to report annually to the Board on its activities, accomplishments, membership attendance, required training/certification, and proposed work plan or objectives for the following year. This annual report is due to the Board in December. The attached report fulfills this requirement for the Treasury Oversight Committee. CONSEQUENCE OF NEGATIVE ACTION: The Treasury Oversight APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/15/2019 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ronda Boler, (925) 957-2806 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 15, 2019 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C.102 To:Board of Supervisors From:Russell Watts, Treasurer-Tax Collector Date:January 15, 2019 Contra Costa County Subject:2018 ANNUAL REPORT OF THE TREASURY OVERSIGHT COMMITTEE CONSEQUENCE OF NEGATIVE ACTION: (CONT'D) Committee would not be in compliance with Board Resolution 2011/497. ATTACHMENTS TOC Advisory Body Annual Report 2018 Advisory Body Name: Advisory Body Meeting Time/Location: Chair (during the reporting period): Staff Person (during the reporting period): Reporting Period: I. Activities (estimated response length: 1/2 page) Describe the activities for the past year including areas of study, work, special events, collaborations, etc. ADVISORY BODY ANNUAL REPORT II. Accomplishments (estimated response length: 1/2 page) Describe the accomplishments for the past year, particularly in reference to your work plan and objectives. III.Attendance/Representation (estimated response length: 1/4 page) Describe your membership in terms of seat vacancies, diversity, level of participation, and frequency of achieving a quorum at meetings. Describe the advisory body's workplan, including specific objectives to be achieved in the upcoming year. V. Proposed Work Plan/Objectives for Next Year IV. Training/Certification (estimated response length: 1/4 page) Describe any training that was provided or conducted, and any certifications received, either as a requirement or done on an elective basis by members. NOTE: Please forward copies of any training certifications to the Clerk of the Board. (estimated response length: 1/2 page)