HomeMy WebLinkAboutMINUTES - 12112018 - (2)
CALENDAR FOR THE BOARD OF
COMMISSIONERS
BOARD CHAMBERS ROOM 107, COUNTY ADMINISTRATION BUILDING
651 PINE STREET
MARTINEZ, CALIFORNIA 94553-1229
KAREN MITCHOFF, CHAIR
JOHN GIOIA, VICE CHAIR
CANDACE ANDERSEN
DIANE BURGIS
FEDERAL D. GLOVER
FAY NATHANIEL
JANNEL GEORGE-ODEN
JOSEPH VILLARREAL, EXECUTIVE DIRECTOR, (925) 957-8000
PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO
AN ITEM THAT IS ON THE AGENDA, WILL BE LIMITED TO TWO (2) MINUTES.
The Board Chair may reduce the amount of time allotted per speaker at the beginning of each item
or public comment period
depending on the number of speakers and the business of the day.
Your patience is appreciated.
A closed session may be called at the discretion of the Board Chair.
Staff reports related to open session items on the agenda are also accessible on line at
www.co.contra-costa.ca.us.
Special Meeting
ANNOTATED AGENDA & MINUTES
December 11, 2018
***Please note time change***
11:00 A.M. Convene and call to order.
CONSIDER CONSENT ITEMS: (Items listed as C.1 through C.1 on the following agenda ) -
Items are subject to removal from the Consent Calendar by request from any
Commissioner or on request for discussion by a member of the public. Items removed
from the Consent Calendar will be considered with the Discussion Items.
PRESENTATION ITEMS
PR.1 PRESENTATION on a potential partnership with the California Community
Housing Alliance to provide rental housing to middle-income families.
December 11, 2018 Housing Authority Minutes 1
Commissioner John Gioia ABSENT
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Jannel George-Oden ABSENT
DISCUSSION ITEMS
D. 1 CONSIDER Consent Items previously removed.
No items were removed from consent for discussion.
D. 2 PUBLIC COMMENT (2 Minutes/Speaker)
There were no requests to speak at public comment.
D.3 HEARING to consider adoption of Resolution No. 5218 titled the "PHA
Certification of Compliance with the PHA Plans and Related Regulations: Board
Resolution to Accompany the PHA 5-Year and Annual PHA Plan" approving the
Public Housing Agency (PHA) Annual Plan for fiscal year 2019, including
revisions to the Admissions and Continued Occupancy Plan and the Section 8
Administrative Plan.
Commissioner John Gioia ABSENT
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Jannel George-Oden ABSENT
D.4 RECEIVE oral report on the status of the possible dissolution of the City of
Richmond's housing authority and how this may affect the Housing Authority of
the County of Contra Costa (HACCC).
CLOSED SESSION
A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: Executive Director
B. CONFERENCE WITH LABOR NEGOTIATOR
Agency negotiator: Chair Karen Mitchoff
December 11, 2018 Housing Authority Minutes 2
Agency negotiator: Chair Karen Mitchoff
Employee: Executive Director
There were no announcements from Closed Session.
ADJOURN
Adjourned today's meeting at 11:20 a.m.
CONSENT ITEMS
C.1 ACCEPT the 2nd Quarter (Unaudited) Budget Report for the period ending
September 30, 2018.
Commissioner John Gioia ABSENT
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Jannel George-Oden ABSENT
GENERAL INFORMATION
Persons who wish to address the Board of Commissioners should complete the form provided for
that purpose and furnish a copy of any written statement to the Clerk.
All matters listed under CONSENT ITEMS are considered by the Board of Commissioners to be
routine and will be enacted by one motion. There will be no separate discussion of these items
unless requested by a member of the Board or a member of the public prior to the time the
Commission votes on the motion to adopt.
Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair
calls for comments from those persons who are in support thereof or in opposition thereto. After
persons have spoken, the hearing is closed and the matter is subject to discussion and action by the
Board.
Comments on matters listed on the agenda or otherwise within the purview of the Board of
Commissioners can be submitted to the office of the Clerk of the Board via mail: Board of
Commissioners, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913; or via the
County’s web page: www.co.contracosta.ca.us, by clicking “Submit Public Comment” (the last
bullet point in the left column under the title “Board of Commissioners.”)
The County will provide reasonable accommodations for persons with disabilities planning to
attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at
(925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk,
December 11, 2018 Housing Authority Minutes 3
(925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk,
Room 106. Copies of taped recordings of all or portions of a Board meeting may be purchased
from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925)
335-1900, to make the necessary arrangements.
Applications for personal subscriptions to the monthly Board Agenda may be obtained by calling
the Office of the Clerk of the Board, (925) 335-1900. The monthly agenda may also be viewed on
the County’s internet Web Page: www.co.contra-costa.ca.us
The Closed session agenda is available each month upon request from the Office of the Clerk of the
Board, 651 Pine Street, Room 106, Martinez, California, and may also be viewed on the County’s
Web Page.
AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings.
December 11, 2018 Housing Authority Minutes 4
RECOMMENDATIONS
PRESENTATION on a potential partnership with the California Community Housing Alliance to provide
rental housing to middle-income families.
BACKGROUND
As bad as the affordable housing crisis is in the Bay Area, even less housing is being built or preserved for
working class families. California Community Housing Alliance (CalCHA) has developed a financing
model that can fund long-term preservation of properties affordable to low and moderate income working
households.
Jordan Moss from the Catalyst Housing Group will review the attached presentation with the Board. This
presentation is an introduction to CalCHA's financing model and the Housing Authority's role in that
model. No specific deals are being proposed at this time.
FISCAL IMPACT
Information item only.
Action of Board On: 12/11/2018 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
ABSENT:John Gioia, Commissioner
Jannel George-Oden,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: December 11, 2018
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
PR.1
To:Contra Costa County Housing Authority Board of Commissioners
From:
Date:December 11, 2018
Contra
Costa
County
Subject:REPORT ON POTENTIAL PARTNERSHIP WITH CALIFORNIA COMMUNITY HOUSING ALLIANCE TO
PROVIDE RENTAL HOUSING TO MIDDLE-INCOME FAMILIES
December 11, 2018 Housing Authority Minutes 5
CLERK'S ADDENDUM
ATTACHMENTS
CalCHA
December 11, 2018 Housing Authority Minutes 6
California Community Housing Alliance
December 11, 2018 Housing Authority Minutes 7
California Community Housing Alliance (CalCHA) provides perpetually
affordable rental housing to essential middle-income community members
while creating significant public benefits for local government
2December 11, 2018 Housing Authority Minutes 8
California Public Finance Agency (CalPFA) –Owner, Issuer, Compliance
Catalyst Housing Group –Acquisitions, Asset Management, Financing
FPI –Property Management, Renovations, Compliance
Jefferies –Investment Banking
Orrick –Legal Framework
BB&K –Property Tax Exemption
3December 11, 2018 Housing Authority Minutes 9
Land use policies and construction costs persistently
inhibit necessary levels of multifamily development
Value-add investment cannibalizes NOAH and produces
destructive rental inflation and tenant displacement
Tax code revisions have depressed LIHTC pricing and
reduced traditional affordable housing supply pipelines
Shortages of protected middle-income housing stresses
public infrastructure and personal well-being
Lack of middle-income housing subsidies and developer
incentives dampens essential housing production
4December 11, 2018 Housing Authority Minutes 10
Acquisition of market-rate rental communities
Avoidance of public subsidies
Middle-income regulatory agreements
Preservation of in-place tenant populations
Granting of surplus economics to underlying jurisdictions
5December 11, 2018 Housing Authority Minutes 11
Term:15+ years
Set-asides:<120% AMI
Incomes:TCAC limits
Rents:<40% of income
Increases:<3% annually
Compliance:FPI & CalPFA
Displacement:None
6December 11, 2018 Housing Authority Minutes 12
Requirements of local jurisdiction
-CalPFA membership
-Issuance acknowledgement
-Accept surplus economics
Benefits to local jurisdiction
-No investment or subsidy allocation
-Below-market “purchase option”
-No direct ownership requirement
-Assignable purchase option agreement
-Immediate middle-income housing supply
-100% of surplus economics
7December 11, 2018 Housing Authority Minutes 13
8
Broker marketing materials…
“Expiring Regulatory Agreement:
The existing regulatory agreement,
which requires the community to set
aside 71 moderate-income households
and 22 very low-income households,
expires in November 2020, allowing all
units to then be rented at market rate
rent levels.
Current spreads between very low-
income and market rents at the property
range from $979 to $1,358 per month,
resulting in a monthly gain of $22,000
once the affordable units transition to
market rate.”
December 11, 2018 Housing Authority Minutes 14
Bayside Apartments –530 Sunnyview Drive, Pinole
148-unit “value-add” apartment community
Expiring regulatory agreement
All 2BR and 3BR family units
Sold 10/4/18 for $37.8MM
9December 11, 2018 Housing Authority Minutes 15
10
Floorplan In-Place Pro Forma
Two-Bedroom $1,778 $2,150
Three-Bedroom $2,297 $2,600
Average $1,855 $2,217
December 11, 2018 Housing Authority Minutes 16
Acquisition Year 15 Year 35
Asset Value $46MM $55MM $67MM
Loan Balance $46MM $43MM $0
Leverage 100% LTC 78% LTV 0% LTV
Purchase Option NA $43MM $0
Capital Reserve $7K/unit $14K/unit $28K/unit
Public Cash Flow NA NA $20MM
Tenant Rental Subsidies NA $16MM $64MM
11December 11, 2018 Housing Authority Minutes 17
Cash flow will be distributed as follows:
1.Property Expenses
2.Capital Reserves
3.Bond Servicing
4.Asset Management
5.Senior Interest
6.Subordinate Interest
7.Senior Principal
8.Subordinate Principal
9.Underlying Jurisdiction
12December 11, 2018 Housing Authority Minutes 18
Program administrators have issued in excess of $50 billion
of bonds across more than 2,500 properties over 30+ years
Joint powers authority and political subdivision of the State,
formed to issue bonds for public and private entities
Empowered to promote economic, cultural and community
development opportunities that create affordable housing, jobs,
community infrastructure and improve overall quality of life
Previously acquired and developed student housing and
healthcare properties through asset ownership program
13December 11, 2018 Housing Authority Minutes 19
CalPFA membership is free and carries no liability to its governmental partners
Current CalPFA members include the following Northern California jurisdictions
City of Antioch
City of Folsom
City of Livermore
Town of Los Altos Hills
County of Marin
City of Redwood City
City of Rocklin
City of Rohnert Park
City of Roseville
City of Santa Cruz
City of Santa Rosa
City of Sunnyvale
City of Vallejo
City of Woodland
14December 11, 2018 Housing Authority Minutes 20
15December 11, 2018 Housing Authority Minutes 21
16December 11, 2018 Housing Authority Minutes 22
17December 11, 2018 Housing Authority Minutes 23
RECOMMENDATIONS
OPEN the public hearing on the Housing Authority's Annual Plan for fiscal year 2019, RECEIVE
testimony, and CLOSE the public hearing.
ADOPT Resolution No. 5218 titled the "PHA Certification of Compliance with the PHA Plans and Related
Regulations: Board Resolution to Accompany the PHA 5-Year and Annual PHA Plan" approving the
Public Housing Agency (PHA) Annual Plan for fiscal year 2019, including revisions to the Admissions and
Continued Occupancy Plan and the Section 8 Administrative Plan.
BACKGROUND
Any local, regional or state agency that receives funds to operate a federal public housing or housing choice
voucher (Section 8) program must submit a Public Housing Agency (PHA) Plan. The PHA Plan is a
template that outlines public housing agency policies, programs, operations, and strategies for meeting local
housing needs and goals. There are two parts to the PHA Plan: the Five-Year Plan, which each PHA
submits to the U.S. Department of Housing and Urban Development (HUD) once every fifth PHA fiscal
year, and the Annual Plan, which is submitted to HUD every year.
The Five-Year Plan describes the agency’s mission and the long-term goals for achieving that mission over
the subsequent five years. The Annual Plan provides details about the PHA’s current programs and the
Action of Board On: 12/11/2018 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
ABSENT:John Gioia, Commissioner
Jannel George-Oden,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: December 11, 2018
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
D.3
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:December 11, 2018
Contra
Costa
County
Subject:PUBLIC HOUSING AGENCY ANNUAL PLAN FOR FISCAL YEAR 2019
December 11, 2018 Housing Authority Minutes 24
BACKGROUND (CONT'D)
resident population served, as well as the PHA’s strategy for addressing the housing needs of currently
assisted families and the larger community. The Annual Plan also serves as the PHA’s yearly request for
grants to support improvements to public housing buildings (through the Capital Fund Program).
As required by HUD, Housing Authority (HACCC) staff provided public notice of this hearing in the
Contra Costa Times on October 15th and 17th, 2018. Staff met with the agency’s Resident Advisory
Board (RAB) on October 3, 17th and 30th, 2018 and November 28, 2018 to discuss the proposed Plan.
The RAB approved the proposed changes to the Annual Plan at the November 28, 2018 meeting.
The following sections discuss the major changes proposed by staff to the Annual Plan, its elements and
to HACCC’s policies.
Public Housing
The changes proposed to HACCC's Admissions and Continued Occupancy Plan are as follows:
Chapter 9 – Introduction: In accord with the FAST Act, HUD allows PHAs the
option to perform triennial reexaminations for families paying income-based or flat
rent. HACCC will perform triennial examinations per HUD’s FAST Act.
Chapter 9-I.A. Overview: Language will be updated to reference converting
annual reexaminations to triennials per the FAST Act (24 CFR 960.257)
Chapter 11 - Community Service : language will be updated to reference PIH
notice 2015-12, to allow residents to make up delinquent hours within 120 days of
lease termination and include self-certification ability.
Capital Fund
The Capital Fund program provides PHAs with annual funding from HUD for public housing
development, financing and modernization as well as for management improvements and security costs.
Capital fund dollars cannot be used for luxury improvements, direct social services, costs funded by
other HUD programs or any other ineligible activities as determined by HUD on a case-by-case basis.
PHAs must report annually on how they plan to use outstanding capital funds as part of the PHA Plan
process.
The proposed PHA Plan shows ongoing and planned capital fund activity. The following projects have
been drafted for HACCC’s Federal Fiscal Year (FFY) 2016, 2017, 2018, 2019 capital fund grants:
$1,441,000 for relocation costs during the RAD disposition of Las Deltas in North
Richmond.
$427,000 for non-routine maintenance repairs (ordinary maintenance items such as
window and flooring replacement or electrical repair where the scale of damage is
beyond the scope of day-to-day maintenance) at various properties.
$336,000 for site improvements to all properties, including ADA and landscape
modernization.
$229,000 for unscheduled and emergency unit modernization and site improvements
at various properties.
December 11, 2018 Housing Authority Minutes 25
$143,000 for landslide repair at Alhambra Terrace in Martinez.
$70,000 for office, networking and computer equipment for on-site management
offices at various properties.
$62,000 for new appliances at various properties.
$30,000 for construction and rehabilitation of on-site management offices at various
properties.
Housing Choice Voucher
Changes to the Section 8 Administrative Plan are as follows:
Added Chapter 18 - PBV Under the Rental Assistance Demonstration (RAD)
Program to the table of contents.
Deleted Housing Rights, Inc as a local agency where you can file housing
discrimination. All complaints should be filed with HUD's Office of Fair Housing
and Equal Opportunity.
Added the Mainstream Program for Non-Elderly Disabled Households as a Special
Purpose Funding source. This permits participants of the program to bypass the
Housing Choice Voucher (HCV) waiting list.
Added a preference for participants of the Mainstream Program to the list of HCV
waiting list preferences. Permits 250 points be awarded to participants so that they
can rise to the top and be assisted immediately.
Deleted a section where the preferences were repeated within the same chapter of
the Administrative Plan.
Added a time frame within which lead based paint hazards must be corrected when
there is a child under six living in the household. Owners will have 30 days to make
corrections.
Defined the period when a triennial income certification is permitted and clarified
when non-fixed incomes will be verified. If at least 90% of the household income is
from a fixed source, then can certify the income every three years and all non-fixed
income will be verified every 3rd year. If at least one source of income is fixed but
accounts for less than 90 % of the household's income, HACCC shall verify
non-fixed income annually.
Modified the homeownership section of the Administrative Plan to bring it to
conformity with the Nan McKay template. Modifications were made as follows:
Clarified that only participants in good standing could enroll in the homeownership
program and provided clarification of how good standing is defined.
1.
Changed the eligibility for homeownership to require that the head of household
rather than one or more adult family members must be employed for one year prior
to the start of homeownership participation.
2.
Clarified when a homeownership participant will be required to undergo
post-purchase housing counseling. Mainly when violating obligations or failing to
perform to program expectations.
3.
Specified that a Housing Quality Standards inspection must be conducted and4.
December 11, 2018 Housing Authority Minutes 26
Specified that a Housing Quality Standards inspection must be conducted and
passed prior to closing on a sale.
4.
Added a requirement that the family be required to provide at least 1% of the down
payment from their own savings or escrow account.
5.
Specified the requirements for continued assistance under the homeownership
program.
6.
Specified that the family must execute a Statement of Homeownership Participation
prior to participation in homeownership.
7.
Added a requirement for continued employment, subject to mitigation, while
participating in the homeownership program.
8.
Added language regarding the prohibition on sale or conveyance of the property.9.
Clarified several Family obligations that are further specified in the Statement of
Homeownership Participation.
10.
Removed duplicate language from the existing Administrative Plan.11.
Added language regarding the family's right to an informal hearing if they are being
terminated from the HCV Homeownership Program
12.
Added language regarding recapture of the homeownership assistance paid on
behalf of the family in the event of fraud or misrepresentation of material facts.
13.
Payment Standard changes will be effective on January 1st of every year or within
90 days/3 months of the HUD published Fair Market Rent effective date, whichever
is earlier.
Added language regarding the appeal process for informal hearing decisions and
established a line of appeal to the Executive Director or their designee when
appealing a hearing decision.
Revised language regarding owner notification of HUD about reports of children
with elevated blood lead (EBL) to HUD. Within 5 days of receiving a report of a
child with EBL, the owner must notify HUD within 5 business days. The same
requirement shall apply to HACCC when notified by an owner that a child has been
reported as having an EBL in their unit.
Revised Project Based Voucher (PBV) language regarding PBV Program set asides.
In addition to 20 % of Voucher units, an additional 10% can be set aside for PBV
assistance if the units are dedicated to homeless as defined by Section 103 of the
McKinney -Vento Homeless Assistance Act, veterans of the U.S. Armed Forces
and/or projects that provide supportive housing to elderly or disabled households as
defined in 24CFR 5.403 or are located in a census tract with a poverty rate of 20
percent or less.
New language is being added to specify which units do not count against HACCC's
20% threshold for PBV assistance. These include RAD, VASH PBV Set-Aside
funding and units that were previously subject to certain federal rent restrictions or
were receiving another type of long-term housing subsidy provided by HUD are not
subject to the cap. The unit must be covered under a PBV HAP contract that first
became effective on or after 4/18/17.
Clarified that HACCC may select a public housing project in which HACCC has an
ownership interest or control and will spend a minimum amount per unit in
December 11, 2018 Housing Authority Minutes 27
rehabilitation or construction improvements through a non-competitive selection
process for awarding PBV assistance to the project.
Modified the cap on the number of PBVs in a project from the greater of 25% or 25
units to the greater of 25 units or 40% of the units in the project when the property is
located in a census tract with a poverty rate of less than 20 %.
Clarified that PBV units that were previously subject to certain federal rent
restrictions or receiving another type of long-term housing subsidy provided by
HUD are exempt from the project cap. In other words, 100 percent of the units in
these projects may receive PBV assistance. This was achieved by striking several
citations from this section of the Administrative Plan.
Clarified that HACCC shall not provide assistance to a family until the unit has
passed Housing Quality Standards inspections.
HACCC will no longer permit applicants who are not 62 years of age or older to be
placed on site-based PBV waiting lists targeted to units restricted to elderly
households. As a matter of fairness, for previously established PBV waiting lists
with non-elderly applicants, if at the time they reach the top of a senior waiting list,
they are 55 years of age or older and have applications for other senior
developments in the PBV portfolio, they will be removed from the list they reached
the top of only. The other waiting list applications will remain active until they reach
the top of those waiting lists. At that time, if they are still not 62 years of age or
older, they will be removed from that particular waiting list at that time.
Revised the list of properties participating in the PBV program to include all RAD
PBV-assisted properties.
Revised the list of PBV units that are restricted to homeless households who must
be referred from the Coordinated Entry System of Contra Costa County. Added 5
units at Robin Lane Apartments in Concord.
Added language regarding when a family is eligible to move with continued
assistance from a project-based voucher assisted unit. Family must have been in the
unit for 12 consecutive months and be in good standing as defined in the
Administrative Plan.
Added a new Chapter 18 - Project-Based Voucher (PBV) Under the Rental
Assistance Demonstration (RAD) Program to the Administrative Plan. Areas
covered are as follows:
Part I: General Requirements. This part describes general provisions of the PBV program, including
maximum budget authority requirements, relocation requirements, and equal opportunity requirements.
Part II: PBV Project Selection. This part describes the cap on assistance at projects receiving PBV
assistance, ownership and control, and site selection standards.
Part III: Dwelling Units. This part describes requirements related to housing quality standards, the
type and frequency of inspections, and housing accessibility for persons with disabilities.
Part IV: Housing Assistance Payments Contract. This part discusses HAP contract requirements
and policies including the execution and term of the HAP contract.
Part V: Selection of PBV Program Participants. This part describes the requirements and policies
governing how the PHA and the owner will select a family to receive PBV assistance.
Part VI: Occupancy. This part discusses occupancy requirements related to the lease, and describes
under what conditions families are allowed or required to move.
December 11, 2018 Housing Authority Minutes 28
Part VII: Determining Contract Rent. This part describes how the initial rent to owner is
determined, and how rent will be redetermined throughout the life of the HAP contract.
A complete copy of the proposed PHA Plan and attachments as well as the Administrative Plan and
ACOP are available for review at HACCC’s main office.
FISCAL IMPACT
No direct financial impact.
CONSEQUENCE OF NEGATIVE ACTION
Should the Board of Commissioners elect not to approve the PHA Plan, HACCC will be out of
compliance with HUD requirements and may not receive any funding via HUD’s Capital Fund program
until the PHA Plan has been submitted to, and approved by, HUD. HUD may also impose additional
sanctions beyond the withholding of Capital Fund monies.
CLERK'S ADDENDUM
AGENDA ATTACHMENTS
Resolution No. 5218: PHA Certification of Compliance with the PHA Plans and Related
Regulations: Board Resolution to Accompany the PHA 5-Year and Annual PHA Plan
Attachment B
Attachment C
FY 2019 Goals
CFP 2019 Annual Statement HUD 50075
Admin Plan Changes
PHA Plan Form 50075
MINUTES ATTACHMENTS
Signed Resolution No. 5218
December 11, 2018 Housing Authority Minutes 29
P age 1 of 2 form HUD -50077-S T-HCV-HP (12/2014)
Certific atio ns of Compliance with
PHA Pla ns a nd Related Re gulations
(Standard, Troubled, HCV-Only, and
High Performer PHAs)
U.S. Department of Housing and Urban Dev el opment
Office of Public and Indian Ho usin g
OMB No. 25 77-0 226
Expires 02/29/2016
RESOLUTION NO. 5218
PHA Certificatio ns of Compliance with the PHA Plan and Re la te d Regulatio ns including
Re quire d Civil Rights Certificatio ns
Acting on behalf of the Board of Commi ssioners of the Public Housing Agen cy (PHA) listed b elow, as its Chairman or other
authorized PHA official if there is no Board of Co mmi ssi oners, I appro ve the submi ssion of the 5-Ye ar and/or X Annual PHA
Plan for the PHA fi scal year beginnin g April 1, 2019, hereinafter referred to as” the Pl an”, of which th is docu me nt is a part and
make the fo llowing certifica tions and agreements with the De partment of Housing and Urban Developme nt (HUD) in connection
with the submi ssion of the Plan and implementa tion thereof:
1. The Plan is co nsistent with the applicab le comprehensive hous ing affordability strategy (o r any plan incorporating such
strategy) for the jurisdiction in which the PHA is located.
2. The Plan contains a certification by the appropriate State or local o fficials th at the Plan is co ns is tent with the applicable
Co ns olidated Pla n, which includ es a certific ation that requires the preparation of an Analys is of Impedimen ts to Fair Ho us in g
Ch oice, for the PHA's jurisdiction and a descrip tion of the manner in which the PHA Plan is co ns is tent with the applicable
Co ns olidated Pla n.
3. The PHA h as es tablis h ed a Resident A dvisory Board or Board s, the membership of which represen ts the residents assisted b y
the PHA, consulted with this Resident Advisory Board or Board s in developing the Pla n, including any changes or revisions to
the policies and programs iden tified in the Plan before they were implemen ted, and considered the recommendations of the
RAB (24 CFR 903.13). The PHA has included in the Plan submission a copy of the recommendations made by the Resident
Advisory Board or Boards and a description of the mann er in which the Plan addresses these reco mmendations.
4. The PHA made the propos ed Plan and all information relevant to the pub lic h earing available for public inspection at least 45
days before the h earing, published a notice th at a h earing would be held and conducted a h earing to discuss the Plan and
invited pub lic comment.
5. The PHA certifies that it will carry out the Plan in conformit y with Title VI of the Civil Rights A ct of 1964, the Fair Housing
Act, section 504 of the Rehabilitation A ct of 1973, and title II of the Americ ans with Disabilities A ct of 1990.
6. The PHA will affirmatively furth er fair ho using by examining their programs or propos ed programs , identifying an y
impediments to fair housing choice wit hin those programs , addressing those impediments in a reasonab le fashion in view o f
the resources available and work with local jurisdictions to implement any of the jurisdiction's initiativ es to affirmatively
further fair h ousing that require the PHA's involvement and by maintaining records reflecting these analys es and actions.
7. For PHA Pla ns that includ es a policy for site bas ed waiting lists:
The PHA regula rly submits required data to HUD's 50058 PIC/IMS Modu le in an accurate, complete and timely mann er
(as sp ecified in PIH Notice 2010-25);
The system of site-bas ed waiting lists provid es for full dis clo sure to each applicant in the selection of the dev elopment in
which to resid e, in cluding basic information about availab le sites; and an es timate of the period of time the applicant
wou ld likely have to wait to be admitted to units of different sizes and types at each site;
A doption of a site-bas ed waiting list would not violate any court ord er or settlement agreement or be incons is tent with a
pending complaint brought by HUD;
The PHA shall take reasonable measures to assure that such a waiting list is consistent with affirmatively furthering fair
housing;
The PHA provides for review of its site-bas ed waiting list policy to determine if it is consis tent with civ il rights laws an d
certifications , as specified in 24 CFR part 903.7(c)(1).
8. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination A ct
of 1975.
9. The PHA will comply with the Architectural Barrie rs A ct of 1968 and 24 CFR Part 41, Policies and Pro cedures for the
Enforcement of St andard s and Requirements for A ccessib ility by the Physically Ha ndicapped.
10. The PHA will comply with the requirements of section 3 of the Housing and Urb an De velopment A ct of 1968, Employment
Opportunities for Low-or Ve ry-Low Income Perso ns, and with its implementing regulation at 24 CFR Part 135.
11. The PHA will comply with acquisition and relocation require men ts of the Uniform Relocation Assistan ce and Real Pro perty
Acquisition Policies Act of 1970 and implementing regula tions at 49 CFR Part 24 as applicable.
December 11, 2018 Housing Authority Minutes 30
Page 2 of 2 form HUD-50077-S T-HCV-HP (12/2014)
12. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterpris es under 24
CFR 5.105(a).
13. The PHA will provide the res pons ib le en tity or HUD any documentation that the res ponsible entity or HUD n eeds to carry
out its review under the Nation al En vironmental Policy Act and other related auth orities in accordan ce with 24 CFR Part 58
or Part 50, respectively.
14. With resp ect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate requiremen ts under
Section 12 of the United States Ho using A ct of 1937 and the Contract W ork Hours and Safety St andard s Act.
15. The PHA will keep records in accordan ce with 24 CFR 85.20 and facilitate an effective audit to determine comp liance with
program requirements.
16. The PHA will comply with the Lead-Bas ed Paint Poisoning Preven tion Act, the Residential Lead-Bas ed Paint Hazard
Reduction A ct of 1992, and 24 CFR Part 35.
17. The PHA will comply with the policies, guid elines, and requirements of OMB Circular No. A-87 (Cost Principles for State,
Lo cal and Indian Trib al Governments), 2 CFR Part 225, and 24 CFR Part 85 (Administrative Requiremen ts for Grants an d
Cooperative Agreements to State, Lo cal and Federally Reco gnized Indian Tribal Govern ments).
18. The PHA will undertake only activities and programs covered by the Plan in a mann er consistent with its Plan and will utilize
covered grant fu nds only for activities th at are approvable und er the regulations and included in its Pla n.
19. A ll attachments to the Plan have been and will continue to be availab le at all times and all locations th at the PHA Plan is
availab le for pub lic ins pection. A ll required su pporting documents have been made availab le for pub lic ins pection along wit h
the Plan and additional requiremen ts at the primary bus iness o ffice of the PHA and at all other times and locations identifie d
by the PHA in its PHA Plan and will continue to be made availab le at least at the primary business o ffice of the PHA.
22. The PHA certifies that it is in comp liance with applicab le Federal statutory and regulatory requirements, in cluding the
Declaration of Trust(s).
Housing Authority of the County of Contra Costa CA011
PHA Name PHA Number/HA Code
x Annual PHA Plan for Fis cal Year 20 19
5-Year PHA Plan for Fiscal Years 20 - 20
I hereby cer tify that all the in formation stated herein, as well as any information provided in the accompaniment herewith , is true and accurate. Warning: HUD will
prosecute false claims and st at ements. Con vi ction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1 01 0, 1012; 31 U.S.C. 372 9, 3802).
Name of Auth or ize d Off icial T it le
Karen Mitchoff CHAIR, BOARD OF COMMISSIONERS
Signature Dat e
December 11, 2018
December 11, 2018 Housing Authority Minutes 31
Attachment B
Summary of ACOP Changes
Chapter 9 – Introduction: In accord with the FAST Act, HUD allows PHAs the option to
perform triennial reexaminations for families paying income-based or flat rent. HACCC
will perform triennial examinations per HUD’s FAST Act.
Chapter 9-I.A. Overview: Language will be updated to reference converting annual
reexaminations to triennials per the FAST Act (24 CFR 960.257)
Chapter 11 - Community Service : language will be updated to reference PIH notice
2015-12, to allow residents to make up delinquent hours within 120 days of lease
termination and include self-certification ability.
December 11, 2018 Housing Authority Minutes 32
Attachment C
Summary of 2018 Administrative Plan Changes
Added Chapter 18 - PBV Under the Rental Assistance Demonstration (RAD) Program to the table
of contents.
Deleted Housing Rights, Inc as a local agency where you can file housing discrimination
complaints. All complaints should be filed with HUD's Office of Fair Housing and Equal
Opportunity.
Added the Mainstream Program for Non-Elderly Disabled Households as a Special Purpose
Funding source. This permits participants of the program to bypass the Housing Choice Voucher
(HCV) waiting list.
Added a preference for participants of the Mainstream Program to the list of HCV waiting list
preferences. Permits 250 points be awarded to participants so that they can rise to the top and
be assisted immediately.
Deleted a section where the preferences were repeated within the same chapter of the
Administrative Plan.
Added a time frame within which lead based paint hazards must be corrected when there is a
child under six living in the household. Owners will have 30 days to make corrections.
Defined the period when a triennial income certification is permitted and clarified when non-
fixed incomes will be verified. If at least 90% of the household income is from a fixed source,
then can certify the income every three years and all non-fixed income will be verified every 3rd
year. If at least one source of income is fixed but accounts for less than 90 % of the household's
income, HACCC shall verify non-fixed income annually.
Modified the homeownership section of the Administrative Plan to bring it to conformity with
the Nan McKay template. Modifications were made as follows:
1. Clarified that only participants in good standing could enroll in the homeownership
program and provided clarification of how good standing is defined.
2. Changed the eligibility for homeownership to require that the head of household rather
than one or more adult family members must be employed for one year prior to the
start of homeownership participation.
3. Clarified when a homeownership participant will be required to undergo post-purchase
housing counseling. Mainly when violating obligations or failing to perform to program
expectations.
4. Specified that a Housing Quality Standards inspection must be conducted and passed
prior to closing on a sale.
5. Added a requirement that the family be required to provide at least 1% of the down
payment from their own savings or escrow account.
6. Specified the requirements for continued assistance under the homeownership
program.
December 11, 2018 Housing Authority Minutes 33
7. Specified that the family must execute a Statement of Homeownership Participation
prior to participation in homeownership.
8. Added a requirement for continued employment, subject to mitigation, while
participating in the homeownership program.
9. Added language regarding the prohibition on sale or conveyance of the property.
10. Clarified several Family obligations that are further specified in the Statement of
Homeownership Participation.
11. Removed duplicate language from the existing Administrative Plan.
12. Added language regarding the family's right to an informal hearing if they are being
terminated from the HCV Homeownership Program
13. Added language regarding recapture of the homeownership assistance paid on behalf of
the family in the event of fraud or misrepresentation of material facts.
Payment Standard changes will be effective on January 1st of every year or within 90 days/3
months of the HUD published Fair Market Rent effective date, whichever is earlier.
Added language regarding the appeal process for informal hearing decisions and established a
line of appeal to the Executive Director or their designee when appealing a hearing decision.
Revised language regarding owner notification of HUD about reports of children with elevated
blood levels (EBL) to HUD. Within 5 days of receiving a report of a child with EBL, the owner
must notify HUD within 5 business days. The same requirement shall apply to HACCC when
notified by an owner that a child has been reported as having an EBL in their unit.
Revised Project Based Voucher (PBV) language regarding PBV Program set asides. In addition to
20 % of Voucher units, an additional 10% can be set aside for PBV assistance if the units are
dedicated to homeless as defined by Section 103 of the McKinney -Vento Homeless Assistance
Act, veterans of the U.S. Armed Forces and/or projects that provide supportive housing to
elderly or disabled households as defined in 24CFR 5.403 or are located in a census tract with a
poverty rate of 20 percent or less.
New language is being added to specify which units do not count against HACCC's 20% threshold
for PBV assistance. These include RAD, VASH PBV Set-Aside funding and units that were
previously subject to certain federal rent restrictions or were receiving another type of long-
term housing subsidy provided by HUD are not subject to the cap. The unit must be covered
under a PBV HAP contract that first became effective on or after 4/18/17.
Clarifying that HACCC may select a public housing project in which HACCC has an ownership
interest or control and will spend a minimum amount per unit in rehabilitation or construction
improvements through a non-competitive selection process for awarding PBV assistance to the
project.
Modified the cap on the number of PBVs in a project from the greater of 25% or 25 units to the
greater of 25 units or 40% of the units in the project when the property is located in a census
tract with a poverty rate of less than 20 %.
Clarified that PBV units that were previously subject to certain federal rent restrictions or
receiving another type of long-term housing subsidy provided by HUD are exempt from the
project cap. In other words, 100 percent of the units in these projects may receive PBV
December 11, 2018 Housing Authority Minutes 34
assistance. This was achieved by striking several citations from this section of the
Administrative Plan.
Clarified that HACCC shall not provide assistance to a family until the unit has passed Housing
Quality Standards inspections.
HACCC will no longer permit applicants who are not 62 years of age or older to be placed on
site-based PBV waiting lists targeted to units restricted to elderly households. As a matter of
fairness, for previously established PBV waiting lists with non-elderly applicants, if at the time
they reach the top of a senior waiting list, they are 55 years of age or older and have
applications for other senior developments in the PBV portfolio, they will be removed from the
list they reached the top of only. The other waiting list applications will remain active until they
reach the top of those waiting lists. At that time, if they are still not 62 years of age or older,
they will be removed from that particular waiting list at that time.
Revised the list of properties participating in the PBV program to include all RAD PBV-assisted
properties.
Revised the list of PBV units that are restricted to homeless households who must be referred
from the Coordinated Entry System of Contra Costa County. Added 5 units at Robin Lane
Apartments in Concord.
Added language regarding when a family is eligible to move with continued assistance from a
project-based voucher assisted unit. Family must have been in the unit for 12 consecutive
months and be in good standing as defined in the Administrative Plan.
Added a new Chapter 18 - Project-Based Voucher (PBV) Under the Rental Assistance
Demonstration (RAD) Program to the Administrative Plan. Areas covered are as follows:
Part I: General Requirements. This part describes general provisions of the PBV program,
including maximum budget authority requirements, relocation requirements, and equal
opportunity requirements.
Part II: PBV Project Selection. This part describes the cap on assistance at projects receiving PBV
assistance, ownership and control, and site selection standards.
Part III: Dwelling Units. This part describes requirements related to housing quality standards,
the type and frequency of inspections, and housing accessibility for persons with disabilities.
Part IV: Housing Assistance Payments Contract. This part discusses HAP contract requirements
and policies including the execution and term of the HAP contract.
Part V: Selection of PBV Program Participants. This part describes the requirements and policies
governing how the PHA and the owner will select a family to receive PBV assistance.
Part VI: Occupancy. This part discusses occupancy requirements related to the lease, and
describes under what conditions families are allowed or required to move.
Part VII: Determining Contract Rent. This part describes how the initial rent to owner is
determined, and how rent will be redetermined throughout the life of the HAP contract.
December 11, 2018 Housing Authority Minutes 35
Part VIII: Payments to Owner. This part describes the types of payments owners may receive
under this program.
December 11, 2018 Housing Authority Minutes 36
1
ATTACHMENT A
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
PROGRESS IN MEETING MISSION AND·GOALS
Goal: Expand the Supply of Assisted Housing
Progress Report:
• Received 4 RAD awards for the Las Deltas property in order to convert the 214 units to
project-based vouchers that can be leveraged to develop a greater number of new units;
• Awarded 185 units of project-based vouchers (PBV) and 119 units of Rental Assistance
Demonstration (RAD) PBV to 11 projects throughout Contra Costa County. These
vouchers (including the project-based vouchers) helped fund 591 units of new
affordable housing;
• Continued to partner with the County to maximize utilization of Shelter-Plus Care
program. Now serve over 325 households;
• Housed nearly 194 veteran households through the VASH program;
• Transitioned an 11-unit HUD Multi-Family housing development to Enhanced
Vouchers;
• Successfully placed 3 households into the HCV Homeownership Program;
• Maintained average occupancy at most properties of 98% or better.
Future Actions
• Continue to offer and leverage project-based vouchers to spur affordable housing
development, particularly in conjunction with the County's HOME and CDBG loan
programs;
• Seek additional VASH funding. To date, HACCC has been awarded 147 VASH
Vouchers and continues to work with the VA Medical Center to house veterans;
• Seek to project-base VASH vouchers by identifying developers who may be interested in
such funding if it becomes available;
• Continue to work with CSG Advisors in order to identify funding mechanisms to
rehabilitate or redevelop all of its public housing properties. If the analysis indicates
redevelopment or conversion to RAD or other project-based solutions are viable
options, then pursue such funding as a means to spur development of new affordable
housing in addition to rehabilitation/preservation of existing public housing;
• Work with the City of Antioch to identify funding to resume the funding of rental
rehabilitation loans
• Continue to work with homeless housing and service providers to develop a preference
for transitional housing graduates which will be operational in 2018;
• Seek any HUD funding for additional units that becomes available.
• Seek other relevant housing funds that become available.
December 11, 2018 Housing Authority Minutes 37
2
Goal: Improve the Quality of Assisted Housing
Progress Report:
• Utilized over $7 million in capital funds to maintain properties including extensive
interior modernization at Bayo Vista and exterior modernizations at several large sites.
Entire properties were reroofed, repainted, or repaved. New windows, flooring, and
cabinetry replaced old components and security features (new site lighting and door
locks for example);
• New styles of interior finishes are being utilized in public housing units to upgrade the
appearance of units so that they more closely emulate market-rate units;
• As part of an ongoing rehabilitation process, HACCC has now rehabilitated almost all
offline units (with the exception of Las Deltas in North Richmond). Apart from Las
Deltas, every public housing property now has an average occupancy rate that is at or
above 98%;
• Work order turnaround times continued to improve through the implementation of new
processes;
• PASS scores for public housing unit inspections continued to improve.
Continued to operate medical office in the Bayo Vista development, operated in
collaboration with Life Long Medical services.
HACCC contracted with CSG Advisors in order to identify funding mechanisms to
rehabilitate or redevelop all of its public housing properties. HACCC now has a plan in
place to update and preserve existing public housing where it makes financial sense to
do so and to provide adequate funding for these units over the long term
Future Actions
• Based on the CSG plan, major modernization programs are expected to begin at one or
more of the public housing properties once sources of funding are identified and
secured. Based on preliminary analysis, modernization is expected to continue well
beyond the next five-year plan; A Phase II EPC may be considered as part of the
modernization process.
• Will continue to implement new styles of interior finishes in order to improve the
appearance of units;
• Phased site improvements at all public housing properties are in the planning stage.
Work will include supplemental ADA improvements and landscape modernization.
• Will continue to partner with regional housing authorities and cities to conduct landlord
workshops and informational meetings regarding the voucher program;
• HACCC will continue to improve work order turnaround time through automation
and training;
• HACCC will improve inspection protocols by implementing new software that will
more easily allow integrating the outcome of inspections into the work order system.
Will transition to handheld inspection devices for the HCV Program;
• HACCC staff will continue to emphasize good housekeeping and curb appeal with
tenants and maintenance staff;
December 11, 2018 Housing Authority Minutes 38
3
Goal: Provide an Improved Living Environment
Progress Report:
• Provided funding for additional police/Sheriff patrols at the three largest public housing
communities;
• Continued to work with several County and local agencies, to coordinated funding to increase
programs at public housing properties.
• Continued to coordinate communication between management staff and sheriff and local law
enforcement officers at public housing properties;
• Surveillance cameras continued to benefit properties;
• Increased the number of RAB members
• Continued to coordinate youth activities in El Pueblo Housing Development. The Center
provides a variety of activities including recreational, afterschool program and library
programs;
• Expanded the number of RAB meetings held annually
• Partnered with the County to offer Head Start facilities at four public housing properties;
• Continued operation of a variety of social, nutrition and service programs at our properties.
• Provided medical services to public housing and low-income residents of the Rodeo area,
through a new medical office operated by Lifelong Medical at the Bayo Vista Development.
Future Actions
• Seek to re-establish the De-concentration Bonus in SEMAP;
• Utilize increased site presence by managers to encourage formation of more resident
councils;
• Utilize increased site presence by managers to hold more frequent meetings with tenants;
• Increase and improve common area lighting in all housing communities;
• Continue funding additional police/Sheriff patrols as long as budget permits;
• Continue to work with law enforcement to improve response time;
• Increase use of surveillance cameras as needed;
• Seek funding to have Security Services at public housing sites in East County
• Seek grants or other funding that will facilitate expanded services for HACCC's clients;
• Seek partnerships with local community agencies to increase and strengthen services offered
to public housing tenants and voucher clients;
• Continue to improve and enforce public housing screening policies and procedures.
December 11, 2018 Housing Authority Minutes 39
4
Goal: Promote Self-sufficiency and Asset Development of Assisted Households
Progress Report:
• Since January of 2016, HACCC had 26 participants graduate from its FSS Program with over
$453,057 in escrow;
• Employed Section 3 hires through construction contracts, employment training and jobs
programs, or direct hires in a variety of contracts;
• Partnered with the Workforce Development Board to sign an MOU that aligns common goals for
self-sufficiency for low income families in Contra Costa County;
• Continue to partner with REACH to utilize Section 3 employees to increase landscaping and
grounds keeping services to HACCC's property in North Richmond.
Future Actions
• Continue to operate HACCC's self-sufficiency programs despite surpassing HUD's
participation/graduation requirements;
• Expand voucher self-sufficiency services (if not escrow accounts) to public housing tenants
where feasible;
• Seek other funding that will facilitate expanded services for HACCC's clients;
• Expand the FSS Program Coordinating Committee (PCC) to s eek partnerships with local
community agencies to increase and strengthen services offered to public housing tenants and
voucher clients;
• Provide or attract supportive services designed to improve resident employability;
• Provide or attract supportive services to increase independence for the elderly or families with
disabilities;
• Continue existing policies that permit voucher homeownership;
• Continue to enforce the Community Services Requirements policy;
• Provide Section 3 employment and training opportunities for residents where feasible
Goal: Ensure Equal Opportunity in Housing
Progress Report:
• Established a Reasonable Accommodation roundtable for both Public Housing and HCV
Managers
• Continued to train on the Violence Against Women Act for all HCV and public housing
managers.
• Conducted Reasonable Accommodation training to all HCV and public housing staff;
• Continued to train on Limited English Proficiency requirements for all HCV and public housing
managers.
• Continued to use other external and internal legal providers to conduct Fair Housing training for
staff.
December 11, 2018 Housing Authority Minutes 40
5
Future Actions
• Provide updated fair housing and ADA training for all staff.
• Provide updated training on the Violence Against Women Act for all staff.
• Provide updated training on Limited English Proficiency requirements for all staff.
• Continue to expand network of service providers who can assist with outreach for day-to -day
client services, wait list openings and other events.
• Work with network of social service providers to conduct outreach to families and individuals
who are disabled, homeless or who have limited English proficiency when HACCC open its
HCV and public housing wait lists.
• Continue providing services in multiple languages as appropriate.
• Review and revise HACCC's existing reasonable accommodation policies and procedures as
needed.
December 11, 2018 Housing Authority Minutes 41
Annual Statement/Performance and Evaluation ReportCapital Fund Program, Capital Fund Program Replacement Housing Factor andCapital Fund Financing ProgramOffice of Public and Indian HousingU.S. Department of Housing and Urban DevelopmentPart I: SummaryPHA Name:Grant Type and NumberCapital Fund Program Grant No.Replacement Housing Factor Grant No.Date of CFFP:FFY of Grant:FFY of Grant Approval:Type of GrantOriginal Annual StatementPerformance and Evaluation Report for Period Ending:Reserve for Disasters/EmergenciesRevised Annual Statement (Revision No: )Final Performance and Evaluation ReportHousing Authority of the County Contra CostaX12577-027407/31/2017LineSummary by Development AccountTotal Estimated CostTotal Actual CostOriginalRevisedObligatedExpended(1)(2)1Total non-CFP Funds21406 Operations (may not exceed 20% of line 20)(3)31408 Management Improvements41410 Administration (may not exceed 10% of line 20)51411 Audit61415 Liquidated Damages71430 Fees and Costs81440 Site Acquisition91450 Site Improvement101460 Dwelling Structures111465.1 Dwelling Equipment-NonexpendableForm HUD-50075.1(4/2008)(1) To be completed for the Performance and Evaluation Report(2) To be completed for the Performance and Evaluation Report or a Revised Annual Statement(3) PHAs with under 250 units in management may use 100% of CFP Grants for operations(4) RHF funds shall be include hereCA01P01150119December 11, 2018Housing Authority Minutes42
Annual Statement/Performance and Evaluation ReportCapital Fund Program, Capital Fund Program Replacement Housing Factor andCapital Fund Financing ProgramOffice of Public and Indian HousingU.S. Department of Housing and Urban DevelopmentPart I: SummaryPHA Name:Grant Type and NumberCapital Fund Program Grant No.Replacement Housing Factor Grant No.Date of CFFP:FFY of Grant:FFY of Grant Approval:Type of GrantOriginal Annual StatementPerformance and Evaluation Report for Period Ending:Reserve for Disasters/EmergenciesRevised Annual Statement (Revision No: )Final Performance and Evaluation ReportHousing Authority of the County Contra CostaX12577-027407/31/2017LineSummary by Development AccountTotal Estimated CostTotal Actual CostOriginalRevisedObligatedExpended(1)(2)121470 Non-dwelling Structures131475 Non-dwelling equipment141480 General Capital Fund151485 Demolition161492 Moving to Work Demonstration171495.1 Relocation Costs18a 1499 Development Activities (4)18ba 1501 Collateralization or Debt Service paid by the PHA199000 Collateralization or Debt Service paid via System of Direct Payment201502 Contingency (may not exceed 8% of line 20)21Amount of Annual Grant: (sum of lines 2-20)Form HUD-50075.1(4/2008)(1) To be completed for the Performance and Evaluation Report(2) To be completed for the Performance and Evaluation Report or a Revised Annual Statement(3) PHAs with under 250 units in management may use 100% of CFP Grants for operations(4) RHF funds shall be include hereCA01P01150119December 11, 2018Housing Authority Minutes43
Annual Statement/Performance and Evaluation ReportCapital Fund Program, Capital Fund Program Replacement Housing Factor andCapital Fund Financing ProgramOffice of Public and Indian HousingU.S. Department of Housing and Urban DevelopmentPart I: SummaryPHA Name:Grant Type and NumberCapital Fund Program Grant No.Replacement Housing Factor Grant No.Date of CFFP:FFY of Grant:FFY of Grant Approval:Type of GrantOriginal Annual StatementPerformance and Evaluation Report for Period Ending:Reserve for Disasters/EmergenciesRevised Annual Statement (Revision No: )Final Performance and Evaluation ReportHousing Authority of the County Contra CostaX12577-027407/31/2017LineSummary by Development AccountTotal Estimated CostTotal Actual CostOriginalRevisedObligatedExpended(1)(2)22Amount of line 21 Related to LBP Activities23Amount of line 21 Related to Section 504 Activities24Amount of line 21 Related to Security - Soft Costs25Amount of line 21 Related to Security - Hard Costs26Amount of line 21 Related to Energy Conservation MeasuresSignature of Executive Director DateSignature of Public Housing Director Date/S/ MF224006/25/2018Form HUD-50075.1(4/2008)(1) To be completed for the Performance and Evaluation Report(2) To be completed for the Performance and Evaluation Report or a Revised Annual Statement(3) PHAs with under 250 units in management may use 100% of CFP Grants for operations(4) RHF funds shall be include hereCA01P01150119December 11, 2018Housing Authority Minutes44
Annual Statement/Performance and Evaluation ReportCapital Fund Program, Capital Fund Program Replacement Housing Factor andCapital Fund Financing ProgramOffice of Public and Indian HousingU.S. Department of Housing and Urban DevelopmentPart II: Supporting PagesPHA Name:Grant Type and NumberCapital Fund Program Grant No.Replacement Housing Factor Grant No.CFFP(Yes/No):Federal FFY of Grant:Housing Authority of the County Contra Costa2577-027407/31/2017Development NumberName/PHA-Wide ActivitiesGeneral Description of MajorWork CategoriesTotal Estimated CostTotal Actual CostOriginal RevisedFundsObligatedFundsExpended(2)(1)DevelopmentAccount No.Status of WorkQuantityCA011200000 - VISTA DELCAMINO$80,000.00 $80,000.00Vista del Camino Remodel Select Units (Dwelling Unit-Interior (1480),Dwelling Unit-Site Work (1480),Dwelling Unit-Exterior(1480) )CA011800000 - CASA DE SERENA$59,000.00 $59,000.00Casa de Serena Remodel Select Units (Dwelling Unit-Site Work (1480),DwellingUnit-Exterior (1480),Dwelling Unit-Interior(1480) )CA011100000 - ALHAMBRATERRACE$100,000.00 $100,000.00Hacienda Comprehensive Modernization (Dwelling Unit-Exterior (1480),Dwelling Unit-Interior (1480),Dwelling Unit-Site Work (1480))CA011900000 - ELDER WINDS$138,000.00 $140,000.00Elder Winds Comprehensive Modernization (Dwelling Unit-Exterior (1480),Dwelling Unit-Site Work (1480),Dwelling Unit-Interior (1480))Form HUD-50075.1(4/2008)(1) To be completed for the Performance and Evaluation Report or a Revised Annual Statement(2) To be completed for the Performance and Evaluation ReportCA01P01150119December 11, 2018Housing Authority Minutes45
Annual Statement/Performance and Evaluation ReportCapital Fund Program, Capital Fund Program Replacement Housing Factor andCapital Fund Financing ProgramOffice of Public and Indian HousingU.S. Department of Housing and Urban DevelopmentPart II: Supporting PagesPHA Name:Grant Type and NumberCapital Fund Program Grant No.Replacement Housing Factor Grant No.CFFP(Yes/No):Federal FFY of Grant:Housing Authority of the County Contra Costa2577-027407/31/2017Development NumberName/PHA-Wide ActivitiesGeneral Description of MajorWork CategoriesTotal Estimated CostTotal Actual CostOriginal RevisedFundsObligatedFundsExpended(2)(1)DevelopmentAccount No.Status of WorkQuantityCA011200000 - VISTA DELCAMINO$100,000.00 $100,000.00Kidd Manor Comprehensive Modernization (Dwelling Unit-Exterior (1480),Dwelling Unit-Interior (1480),Dwelling Unit-Site Work (1480))CA011100000 - ALHAMBRATERRACE$53,000.00 $53,000.00Alhambra Terrace Modernization ( DwellingUnit-Exterior (1480),Dwelling Unit-Interior(1480),Dwelling Unit-Site Work (1480) )CA011300000 - LOS NOGALES$100,000.00 $100,000.00Casa de Manana ComprehensiveModernization ( Dwelling Unit-Exterior(1480),Dwelling Unit-Interior (1480),DwellingUnit-Site Work (1480) )CA011900000 - ELDER WINDS$100,000.00 $100,000.00Elder Winds Comprehensive Modernization (Dwelling Unit-Exterior (1480),Dwelling Unit-Interior (1480),Dwelling Unit-Site Work (1480))Form HUD-50075.1(4/2008)(1) To be completed for the Performance and Evaluation Report or a Revised Annual Statement(2) To be completed for the Performance and Evaluation ReportCA01P01150119December 11, 2018Housing Authority Minutes46
Annual Statement/Performance and Evaluation ReportCapital Fund Program, Capital Fund Program Replacement Housing Factor andCapital Fund Financing ProgramOffice of Public and Indian HousingU.S. Department of Housing and Urban DevelopmentPart II: Supporting PagesPHA Name:Grant Type and NumberCapital Fund Program Grant No.Replacement Housing Factor Grant No.CFFP(Yes/No):Federal FFY of Grant:Housing Authority of the County Contra Costa2577-027407/31/2017Development NumberName/PHA-Wide ActivitiesGeneral Description of MajorWork CategoriesTotal Estimated CostTotal Actual CostOriginal RevisedFundsObligatedFundsExpended(2)(1)DevelopmentAccount No.Status of WorkQuantityCA011700000 - LAS DELTAS$79,380.00 $79,380.00Unit Window & Door Covers ( Dwelling Unit-Exterior (1480) )Not associated with any specificdevelopment$725,000.00 $724,000.00Operations ( Operations (1406) )Not associated with any specificdevelopment$290,000.00 $289,000.00Management Improvements ( ManagementImprovement (1408) )Not associated with any specificdevelopment$230,047.00 $230,047.00Fees & Costs, Audit ( Contract Administration(1480) )Form HUD-50075.1(4/2008)(1) To be completed for the Performance and Evaluation Report or a Revised Annual Statement(2) To be completed for the Performance and Evaluation ReportCA01P01150119December 11, 2018Housing Authority Minutes47
Annual Statement/Performance and Evaluation ReportCapital Fund Program, Capital Fund Program Replacement Housing Factor andCapital Fund Financing ProgramOffice of Public and Indian HousingU.S. Department of Housing and Urban DevelopmentPart II: Supporting PagesPHA Name:Grant Type and NumberCapital Fund Program Grant No.Replacement Housing Factor Grant No.CFFP(Yes/No):Federal FFY of Grant:Housing Authority of the County Contra Costa2577-027407/31/2017Development NumberName/PHA-Wide ActivitiesGeneral Description of MajorWork CategoriesTotal Estimated CostTotal Actual CostOriginal RevisedFundsObligatedFundsExpended(2)(1)DevelopmentAccount No.Status of WorkQuantityNot associated with any specificdevelopment$289,000.00 $289,000.00Administration ( Administration (1410) )CA011700000 - LAS DELTAS$429,620.00 $555,620.00Las Deltas Demolition ( Dwelling Unit -Demolition (1480) )CA011700000 - LAS DELTAS$126,000.00Tenant Relocation Costs For RAD ( RAD(1503) )$2,899,047.00 $2,899,047.00Total:Form HUD-50075.1(4/2008)(1) To be completed for the Performance and Evaluation Report or a Revised Annual Statement(2) To be completed for the Performance and Evaluation ReportCA01P01150119December 11, 2018Housing Authority Minutes48
Annual Statement/Performance and Evaluation ReportCapital Fund Program, Capital Fund Program Replacement Housing Factor andCapital Fund Financing ProgramOffice of Public and Indian HousingU.S. Department of Housing and Urban DevelopmentPart III: Implementation Schedule for Capital Fund Financing ProgramPHA Name:Federal FFY of Grant:Housing Authority of the County Contra Costa2577-027407/31/2017Development NumberName/PHA-Wide ActivitiesAll Fund Obligated (Quarter Ending Date) All Funds Expended (Quarter Ending Date)Original Obligation EndDateActual Obligation EndDateOriginal ExpenditureEnd DateActual Expenditure EndDate(1)Reasons for Revised Target DatesForm HUD-50075.1(4/2008)(1) Obligation and expenditure end dated can only be revised with HUD approval pursuant to Section 9j of the U.S, Housing Act of 1937, as amended.December 11, 2018Housing Authority Minutes49
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PHA 5-Year and
Annual Plan
U.S. Department of Housing and Urban
Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 4/30/2011
1.0
PHA Information
PHA Name: Housing Authority of the County of Contra Costa (HACCC) PHA Code:CA011
PHA Type: Small High Performing Standard HCV (Section 8)
PHA Fiscal Year Beginning: (MM/YYYY): 04/2019
2.0
Inventory (based on ACC units at time of FY beginning in 1.0 above)
Number of PH units: ___1,147______________ Number of HCV units
: ___6,996_________
3.0
Submission Type
5-Year and Annual Plan X Annual Plan Only 5-Year Plan Only
4.0
PHA Consortia PHA Consortia: (Check box if submitting a joint Plan and complete table below.)
Participating PHAs PHA
Code
Program(s) Included in the
Consortia
Programs Not in the
Consortia
No. of Units in Each
Program
PH HCV
PHA 1:
PHA 2:
PHA 3:
5.0
5-Year Plan. Complete items 5.1 and 5.2 only at 5-Year Plan update.
5.1 Mission. State the PHA’s Mission for serving the needs of low-income, very low-income, and extremely low income families in the PHA’s jurisdiction for the next five years:
To provide high quality affordable housing solutions and to promote self-sufficiency for low-income people of Contra Costa County.
5.2
Goals and Objectives. Identify the PHA’s quantifiable goals and objectives that will enable the PHA to serve the needs of low-income and very
low-income, and extremely low-income families for the next five years. Include a report on the progress the PHA has made in meeting the goals
and objectives described in the previous 5-Year Plan.
HACCC’S Goals are to:
• Expand the Supply of Assisted Housing
• Improve the Quality of Assisted Housing
• Provide an Improved Living Environment
• Promote Self-sufficiency and Asset Development of Families and Individuals
• Ensure Equal Opportunity in Housing
• Expand literacy across all agency housing program participants
See Attachment A for a progress report on meeting these goals over the past five years.
December 11, 2018 Housing Authority Minutes 138
6.0
PHA Plan Update
(a) Identify all PHA Plan elements that have been revised by the PHA since its last Annual Plan submission:
The following Plan elements have been revised since HACCC’s last Annual Plan submission:
HACCC added the following item to its Public Housing Admissions and Continued Occupancy Plan:
See Attached B
HACCC added the following items to Administrative Plan:
See Attached C
(b) Identify the specific location(s) where the public may obtain copies of the 5-Year and Annual PHA Plan. For a complete list of PHA Plan
elements, see Section 6.0 of the instructions.
• 3133 Estudillo Street Martinez, CA (Main administrative office).
• 990 A Rosemary Lane, Oakley, CA (Oakley AMP office)
• 875 El Pueblo Avenue, Pittsburg, CA (El Pueblo AMP office)
• #2 California Street, Rodeo, CA (Rodeo AMP office)
• 2870 Howe Road, Martinez, CA (Main HCV office)
• 2324 College Lane, San Pablo, CA (San Pablo office)
• www.contracostahousing.org (HACCC website)
• www.hud.gov/offices/pih/pha/approved (HUD website - available after HUD approval)
7.0
Hope VI, Mixed Finance Modernization or Development, Demolition and/or Disposition, Conversion of Public Housing, Homeownership
Programs, and Project-based Vouchers. Include statements related to these programs as applicable.
a) HOPE VI or Mixed Finance Modernization or Development. HACCC will continue to work with CSG Advisors in order to identify
funding mechanisms to rehabilitate or redevelop all of its public housing properties. HACCC’s goal is to preserve or increase the
number of housing units affordable to public housing eligible families (regardless of whether they remain public housing specifically)
and to provide adequate funding for these units over the long term. HACCC continues to evaluate and consider its options for
development and preservation of its public housing portfolio. Addressing its needs may include applying for additional RAD, Choice
Neighborhoods, a Phase II Energy Performance Contract or any other appropriate HUD programs. HACCC has already been awarded
RAD funding for 214 units at Las Deltas in North Richmond (CA011-006, CA011-009A, CA011-009B). HACCC may also seek state
and local funding through bonds, tax credits or any other available programs.
The HACCC is pursuing a demolition application for 63 units at the Las Deltas(CA006 and CA009A) property in North Richmond and
applying for a disposition application for the remaining of the 32 units at Las Deltas(CA009b) in North Richmond.
b) Conversion of Public Housing. HACCC continues to work with CSG Advisors in order to identify funding mechanisms to rehabilitate
or redevelop all of its public housing properties. If CSG’s analysis shows that a viable plan does not exist to adequately fund
rehabilitation and ongoing maintenance at any of HACCC’s public housing properties, HACCC may submit voucher conversion
applications for any of its public housing properties. HACCC also may submit applications to HUD for any other conversion funding
programs that become available.
c) Homeownership. HACCC currently offers a homeownership voucher program.
d) Project-based Vouchers. HACCC has already committed 429 project-based vouchers (PBV). In addition, HACCC has conditionally
approved 367 PBV units for thirteen projects, of which 214 units are committed to the RAD Program, as replacement housing for units
removed from the public housing inventory at Las Deltas. The use of PBVs is consistent with HACCC’s PHA Plan. Among HACCC’s
goals are to expand the supply of assisted housing and to increase assisted housing choices. By utilizing PBVs from HACCC, developers
are able to leverage funding and produce additional units of new or modernized affordable housing. HACCC plans to award PBV
funding throughout its jurisdiction in order to provide affordable housing options for clients in as broad a geographic area as possible.
HACCC may also utilize PBVs in any other public housing redevelopment/repositioning projects it may undertake.
8.0 Capital Improvements. Please complete Parts 8.1 through 8.3, as applicable.
8.1
Capital Fund Program Annual Statement/Performance and Evaluation Report. As part of the PHA 5-Year and Annual Plan, annually
complete and submit the Capital Fund Program Annual Statement/Performance and Evaluation Report, form HUD-50075.1, for each current and
open CFP grant and CFFP financing.
See attached.
8.2
Capital Fund Program Five-Year Action Plan. As part of the submission of the Annual Plan, PHAs must complete and submit the Capital Fund
Program Five-Year Action Plan, form HUD-50075.2, and subsequent annual updates (on a rolling basis, e.g., drop current year, and add latest year
for a five year period). Large capital items must be included in the Five-Year Action Plan.
See attached.
December 11, 2018 Housing Authority Minutes 139
8.3
Capital Fund Financing Program (CFFP).
Check if the PHA proposes to use any portion of its Capital Fund Program (CFP)/Replacement Housing Factor (RHF) to repay debt incurred to
finance capital improvements.
December 11, 2018 Housing Authority Minutes 140
9.0
Housing Needs. Based on information provided by the applicable Consolidated Plan, information provided by HUD, and other generally available
data, make a reasonable effort to identify the housing needs of the low-income, very low-income, and extremely low-income families who reside in
the jurisdiction served by the PHA, including elderly families, families with disabilities, and households of various races and ethnic groups, and
other families who are on the public housing and Section 8 tenant-based assistance waiting lists. The identification of housing needs must address
issues of affordability, supply, quality, accessibility, size of units, and location.
Based on the most recent Consolidated Plan for the County (2015-2020), of 335,053 households in the HOME Consortia area, there are 142,353
households or 42 percent of all households that are at 100 percent of Area Median Income (AMI) or below. Of these households, nearly 70 percent
experience at least one or more housing problems as defined by HUD, with most housing issues experienced disproportionately by renters. Renters
make up 35 percent of total households and 50 percent of those experiencing one or more housing problems. The area of greatest need is among
renters in the extremely low-income category: 18,455 households, or 50 percent, experience substandard housing, overcrowding, or cost burden. Of
those, 73 percent suffer from a cost burden of greater than 50 percent of income.
According to HUD, disproportionate need refers to any need that is more than ten percentage points above the need demonstrated for the total
households. The Contra Costa Consortium has 335,053 households, 142,353 of which have incomes below AMI. The number of households below
AMI with a housing problem is 99,575, which represents about 70 percent of below-AMI households. While all racial/ethnic groups at particular
income levels experience housing problems, there are three groups experiencing disproportionate housing need throughout the income spectrum. At
the extremely low-income range (0-30 percent AMI) 84 percent of all households have a housing need, while 100 percent of American
Indian/Alaska Natives experience a disproportionate need. At the low-income range (30-50 percent AMI), 74 percent of all households experience a
housing need, while 88 percent of Black/African American and 85 percent of Hispanics experience a disproportionate housing need. At the
moderate-income range (50-80 percent AMI), 64 percent of all households have a housing need, and 83 percent of Pacific Islanders experience a
disproportionate housing need. At median income (80-100 percent AMI), 53 percent of all households have a housing need, while both Pacific
Islanders (85 percent) and Hispanics (67 percent) experience a disproportionate housing need.
The number of Contra Costa HOME Consortium households with a severe housing problem is 59,340, which represents about 43 percent of all
households below 100 percent AMI. While all racial/ethnic groups experience housing problems at particular income levels, there are three groups
experiencing disproportionate housing need throughout the income spectrum. At the extremely low-income range (0-30 percent AMI), 81 percent of
all households have a severe housing need, and 88 percent (185 households) of Pacific Islanders experience a disproportionate need. At the low-
income range (30-50 percent AMI), 48 percent of all households experience a housing need, while 58 percent of Hispanics experience a
disproportionate severe housing need. At the moderate-income range (50-80 percent AMI), 32 percent of all households experience a housing need,
while 46 percent of Pacific Islanders experience a disproportionate housing need. At the median income range (80-100 percent AMI), 20 percent of
all households have a housing need, and an incredible 74 percent of Pacific Islanders experience a disproportionate severe housing need.
Cost burden is defined as paying more than 30 percent of a household's income for housing. Severe cost burden is paying more than 50 percent of
the household income for housing costs. In Contra Costa, 44 percent of all households are either cost burdened, or severely cost burdened. Pacific
Islanders (473 households, or 37 percent) have a disproportionate cost burden. Both Black/African Americans (6,459 households, 28.8 percent) and
Hispanics (14,343 households, 28.9 percent) experience disproportionate severe cost burden.
There are 29,715 households with incomes at or less than 30 percent of the AMI with a housing problem. American Indians, Alaska Natives (140
households) have a disproportionate need. There are 24,762 households with incomes between 30 and 50 percent of the AMI with a housing
problem. Black/African American (2,394 households) have a disproportionate need. There are 23,555 households with incomes between 50 and 80
percent of the AMI with a housing problem. Pacific Islanders (150 households) have a disproportionate need.
There are 25,010 households with incomes at or less than 30 percent of the AMI with a severe housing problem. Pacific Islanders (185 households)
have a disproportionate need. There are 16,142 households with incomes between 30 and 50 percent of the AMI with a housing problem. Hispanics
(5,214 households) have a disproportionate need. There are 11,869 households with incomes between 50 and 80 percent of the AMI with a housing
problem. Pacific Islanders (80 households) have a disproportionate need.
46.2% of the County’s renter households live in overcrowded housing. Among racial and ethnic groups reported in the Census, Latino/Hispanic
households are most likely to live in crowded conditions in the County with 12.8% in such conditions.
According to 2010 U.S. Census Data, the population of seniors 65 and older from 2000 to 2010 increased from 107,272 to 130, 432 in Contra Costa
County, an increase of 21.5 percent. According to the American Community Survey (2008-12), 21.3 percent of households were headed by seniors.
The three jurisdictions with the largest share of senior households are Walnut Creek (37.5 percent), Moraga (33.3 percent), and Orinda (30.9
percent) (ACS Data 2008-2012). Of the total County's senior population, nearly 35 percent have a disability limitation. Of all the jurisdictions in the
County, San Pablo (51.1 percent), Pittsburg (46 percent), and Oakley (46.2 percent) have the highest share of senior populations living with
disabilities.
There are only approximately 10,200 assisted rental units affordable to lower-income households, of which, over 950 are at risk of converting to
market rate housing. Over 7,000 beds in 473 residential care facilities are available for individuals with special needs, (such as frail elderly and
persons with disabilities) who cannot live independently in conventional housing. However, this is significantly less than the population of frail
elderly, disabled, and others who may need a supportive housing environment.
Due to the ongoing gap in the availability of affordable housing, the County Consortium has assigned a high priority to new housing construction,
homeownership assistance, and housing rehabilitation, particularly for households earning less than 50 percent of the area median income.
Two final measures of need are seen in HACCC’s most recent housing choice voucher and public housing wait list openings. In November, 2008
the voucher wait list opening attracted nearly 40,000 families who applied for 6,000 positions on the wait list. In March 2017, nearly 17,000
families applied for the wait list for HACCC’s 1,177 unit public housing program. In 2018, the housing choice voucher wait list will open to
general public.
This summary of the need for affordable housing in HACCC’s jurisdiction is based on County’s Consolidated Plan, Census Data, data from the
California Budget Project and the Authority’s Wait List.
December 11, 2018 Housing Authority Minutes 141
9.1
Strategy for Addressing Housing Needs. Provide a brief description of the PHA’s strategy for addressing the housing needs of families in the
jurisdiction and on the waiting list in the upcoming year. Note: Small, Section 8 only, and High Performing PHAs complete only for Annual
Plan submission with the 5-Year Plan.
• Lease Public Housing units to families on the public housing wait list.
• Issue vouchers to families on the HCV wait list.
• Award project-based vouchers to developers creating or preserving affordable housing.
• Partner with the County to the extent permitted by HUD regulations to award project-based vouchers to developers receiving affordable
housing funding from the County.
• Attempt to increase HACCC’s total affordable housing units as the Authority repositions its public housing stock.
• Pursue new funding opportunities presented by HUD through the Notice of Funding Availability (NOFA) process.
• Continue to contract with other Cities in Contra Costa to manage their rental rehabilitation program, which helps to preserve and expand
the supply of affordable housing.
• Continue to operate the Authority’s self-sufficiency programs despite surpassing HUD’s participation/graduation requirements in an
effort to stabilize and solidify the financial positions of
• families currently on the program while freeing existing housing subsidies for new families.
10.0
Additional Information. Describe the following, as well as any additional information HUD has requested.
(a) Progress in Meeting Mission and Goals. Provide a brief statement of the PHA’s progress in meeting the mission and goals described in the 5-
Year Plan.
See Attachment A
(b) Significant Amendment and Substantial Deviation/Modification. Provide the PHA’s definition of “significant amendment” and “substantial
deviation/modification”
• Changes to rent policies
• Changes to admission policies
• Changes to organization of any waiting list
• Changes in the use of the Capital Fund
• Any change regarding the demolition, disposition or conversion designation of a property
(c) As part of the Rental Assistance Demonstration (RAD), HACCC is redefining the definition of a substantial deviation from the PHA Plan to
exclude the following RAD-specific items:
1. The decision to convert to either Project Based Rental Assistance or Project Based
Voucher Assistance;
a. Changes to the Capital Fund Budget produced as a result of each approved RAD
Conversion, regardless of whether the proposed conversion will include use of
additional Capital Funds;
b. Changes to the construction and rehabilitation plan for each approved RAD
conversion; and
c. Changes to the financing structure for each approved RAD conversion.
December 11, 2018 Housing Authority Minutes 142
11.0
Required Submission for HUD Field Office Review. In addition to the PHA Plan template (HUD-50075), PHAs must submit the following
documents. Items (a) through (g) may be submitted with signature by mail or electronically with scanned signatures, but electronic submission is
encouraged. Items (h) through (i) must be attached electronically with the PHA Plan. Note: Faxed copies of these documents will not be accepted
by the Field Office.
(a) Form HUD-50077, PHA Certifications of Compliance with the PHA Plans and Related Regulations (which includes all certifications relating
to Civil Rights)
(b) Form HUD-50070, Certification for a Drug-Free Workplace (PHAs receiving CFP grants only)
(c) Form HUD-50071, Certification of Payments to Influence Federal Transactions (PHAs receiving CFP grants only)
(d) Form SF-LLL, Disclosure of Lobbying Activities (PHAs receiving CFP grants only)
(e) Form SF-LLL-A, Disclosure of Lobbying Activities Continuation Sheet (PHAs receiving CFP grants only)
(f) Resident Advisory Board (RAB) comments. Comments received from the RAB must be submitted by the PHA as an attachment to the PHA
Plan. PHAs must also include a narrative describing their analysis of the recommendations and the decisions made on these recommendations.
(g) Challenged Elements
(h) Form HUD-50075.1, Capital Fund Program Annual Statement/Performance and Evaluation Report (PHAs receiving CFP grants only)
(i) Form HUD-50075.2, Capital Fund Program Five-Year Action Plan (PHAs receiving CFP grants only)
December 11, 2018 Housing Authority Minutes 143
_______________________________________________________________________________________________________________________________________
This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added a new section 5A to the U.S. Housing Act
of 1937, as amended, which introduced 5-Year and Annual PHA Plans. The 5-Year and Annual PHA plans provide a ready source for interested parties to locate basic
PHA policies, rules, and requirements concerning the PHA’s operations, programs, and services, and informs HUD, families served by the PHA, and members of the
public of the PHA’s mission and strategies for serving the needs of low-income and very low-income families. This form is to be used by all PHA types for submission
of the 5-Year and Annual Plans to HUD. Public reporting burden for this information collection is estimated to average 12.68 hours per response, including the time for
reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD
may not collect this information, and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number.
Privacy Act Notice. The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title
12, U.S. Code, Section 1701 et seq., and regulations promulgated there under at Title 12, Code of Federal Regulations. Responses to the collection of information are
required to obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality
________________________________________________________________________________________________________________________
Instructions form HUD-50075
Applicability. This form is to be used by all Public Housing Agencies
(PHAs) with Fiscal Year beginning April 1, 2008 for the submission of their
5-Year and Annual Plan in accordance with 24 CFR Part 903. The previous
version may be used only through April 30, 2008.
1.0 PHA Information
Include the full PHA name, PHA code, PHA type, and PHA Fiscal Year
Beginning (MM/YYYY).
2.0 Inventory
Under each program, enter the number of Annual Contributions Contract
(ACC) Public Housing (PH) and Section 8 units (HCV).
3.0 Submission Type
Indicate whether this submission is for an Annual and Five Year Plan, Annual
Plan only, or 5-Year Plan only.
4.0 PHA Consortia
Check box if submitting a Joint PHA Plan and complete the table.
5.0 Five-Year Plan
Identify the PHA’s Mission, Goals and/or Objectives (24 CFR 903.6).
Complete only at 5-Year update.
5.1 Mission. A statement of the mission of the public housing agency
for serving the needs of low-income, very low-income, and extremely
low-income families in the jurisdiction of the PHA during the years
covered under the plan.
5.2 Goals and Objectives. Identify quantifiable goals and objectives
that will enable the PHA to serve the needs of low income, very low-
income, and extremely low-income families.
6.0 PHA Plan Update. In addition to the items captured in the Plan
template, PHAs must have the elements listed below readily available to
the public. Additionally, a PHA must:
(a) Identify specifically which plan elements have been revised
since the PHA’s prior plan submission.
(b) Identify where the 5-Year and Annual Plan may be obtained by
the public. At a minimum, PHAs must post PHA Plans,
including updates, at each Asset Management Project (AMP)
and main office or central off ice of the PHA. PHAs are
strongly encouraged to post complete PHA Plans on its official
website. PHAs are also encouraged to provide each resident
council a copy of its 5-Year and Annual Plan.
PHA Plan Elements. (24 CFR 903.7)
1. Eligibility, Selection and Admissions Policies, including
Deconcentration and Wait List Procedures. Describe
the PHA’s policies that govern resident or tenant
eligibility, selection and admission including admission
preferences for both public housing and HCV and unit
assignment policies for public housing; and procedures for
maintaining waiting lists for admission to public housing
and address any site-based waiting lists.
2. Financial Resources. A statement of financial resources,
including a listing by general categories, of the PHA’s
anticipated resources, such as PHA Operating, Capital and
other anticipated Federal resources available to the PHA,
as well as tenant rents and other income available to
support public housing or tenant-based assistance. The
statement also should include the non-Federal sources of
funds supporting each Federal program, and state the
planned use for the resources.
3. Rent Determination. A statement of the policies of the
PHA governing rents charged for public housing and HCV
dwelling units.
4. Operation and Management. A statement of the rules,
standards, and policies of the PHA governing maintenance
management of housing owned, assisted, or operated by
the public housing agency (which shall include measures
necessary for the prevention or eradication of pest
infestation, including cockroaches), and management of
the PHA and programs of the PHA.
5. Grievance Procedures. A description of the grievance
and informal hearing and review procedures that the PHA
makes available to its residents and applicants.
6. Designated Housing for Elderly and Disabled Families.
With respect to public housing projects owned, assisted, or
operated by the PHA, describe any projects (or portions
thereof), in the upcoming fiscal year, that the PHA has
designated or will apply for designation for occupancy by
elderly and disabled families. The description shall
include the following information: 1) development name
and number; 2) designation type; 3) application status; 4)
date the designation was approved, submitted, or planned
for submission, and; 5) the number of units affected.
7. Community Service and Self-Sufficiency. A description
of: (1) Any programs relating to services and amenities
provided or offered to assisted families; (2) Any policies
or programs of the PHA for the enhancement of the
economic and social self-sufficiency of assisted families,
including programs under Section 3 and FSS; (3) How the
PHA will comply with the requirements of community
service and treatment of income changes resulting from
welfare program requirements. (Note: applies to only
public housing).
8. Safety and Crime Prevention. For public housing only,
describe the PHA’s plan for safety and crime prevention to
ensure the safety of the public housing residents. The
statement must include: (i) A description of the need for
measures to ensure the safety of public housing residents;
(ii) A description of any crime prevention activities
conducted or to be conducted by the PHA; and (iii) A
description of the coordination between the PHA and the
December 11, 2018 Housing Authority Minutes 144
appropriate police precincts for carrying out crime
prevention measures and activities.
9. Pets. A statement describing the PHAs policies and
requirements pertaining to the ownership of pets in public
housing.
10. Civil Rights Certification. A PHA will be considered in
compliance with the Civil Rights and AFFH Certification
if: it can document that it examines its programs and
proposed programs to identify any impediments to fair
housing choice within those programs; addresses those
impediments in a reasonable fashion in view of the
resources available; works with the local jurisdiction to
implement any of the jurisdiction’s initiatives to
affirmatively further fair housing; and assures that the
annual plan is consistent with any applicable Consolidated
Plan for its jurisdiction.
11. Fiscal Year Audit. The results of the most recent fiscal
year audit for the PHA.
12. Asset Management. A statement of how the agency will
carry out its asset management functions with respect to
the public housing inventory of the agency, including how
the agency will plan for the long-term operating, capital
investment, rehabilitation, modernization, disposition, and
other needs for such inventory.
13. Violence Against Women Act (VAWA). A description
of: 1) Any activities, services, or programs provided or
offered by an agency, either directly or in partnership with
other service providers, to child or adult victims of
domestic violence, dating violence, sexual assault, or
stalking; 2) Any activities, services, or programs provided
or offered by a PHA that helps child and adult victims of
domestic violence, dating violence, sexual assault, or
stalking, to obtain or maintain housing; and 3) Any
activities, services, or programs provided or offered by a
public housing agency to prevent domestic violence,
dating violence, sexual assault, and stalking, or to enhance
victim safety in assisted families.
7.0 Hope VI, Mixed Finance Modernization or Development,
Demolition and/or Disposition, Conversion of Public Housing,
Homeownership Programs, and Project-based Vouchers
(a) Hope VI or Mixed Finance Modernization or Development.
1) A description of any housing (including project number (if
known) and unit count) for which the PHA will apply for HOPE
VI or Mixed Finance Modernization or Development; and 2) A
timetable for the submission of applications or proposals. The
application and approval process for Hope VI, Mixed Finance
Modernization or Development, is a separate process. See
guidance on HUD’s website at:
http://www.hud.gov/offices/pih/programs/ph/hope6/index.cfm
(b) Demolition and/or Disposition. With respect to public housing
projects owned by the PHA and subject to ACCs under the Act:
(1) A description of any housing (including project number and
unit numbers [or addresses]), and the number of affected units
along with their sizes and accessibility features) for which the
PHA will apply or is currently pending for demolition or
disposition; and (2) A timetable for the demolition or
disposition. The application and approval process for demolition
and/or disposition is a separate process. See guidance on HUD’s
website at:
http://www.hud.gov/offices/pih/centers/sac/demo_dispo/index.c
fm
Note: This statement must be submitted to the extent that
approved and/or pending demolition and/or disposition has
changed.
(c) Conversion of Public Housing. With respect to public
housing owned by a PHA: 1) A description of any building
or buildings (including project number and unit count) that
the PHA is required to convert to tenant-based assistance or
that the public housing agency plans to voluntarily convert;
2) An analysis of the projects or buildings required to be
converted; and 3) A statement of the amount of assistance
received under this chapter to be used for rental assistance or
other housing assistance in connection with such conversion.
See guidance on HUD’s website at:
http://www.hud.gov/offices/pih/centers/sac/conversion.cfm
(d) Homeownership. A description of any homeownership
(including project number and unit count) administered by
the agency or for which the PHA has applied or will apply
for approval.
(e) Project-based Vouchers. If the PHA wishes to use the
project-based voucher program, a statement of the projected
number of project-based units and general locations and how
project basing would be consistent with its PHA Plan.
8.0 Capital Improvements. This section provides information on a PHA’s
Capital Fund Program. With respect to public housing projects owned,
assisted, or operated by the public housing agency, a plan describing the
capital improvements necessary to ensure long-term physical and social
viability of the projects must be completed along with the required
forms. Items identified in 8.1 through 8.3, must be signed where
directed and transmitted electronically along with the PHA’s Annual
Plan submission.
8.1 Capital Fund Program Annual Statement/Performance and
Evaluation Report. PHAs must complete the Capital Fund
Program Annual Statement/Performance and Evaluation Report
(form HUD-50075.1), for each Capital Fund Program (CFP) to be
undertaken with the current year’s CFP funds or with CFFP
proceeds. Additionally, the form shall be used for the following
purposes:
(a) To submit the initial budget for a new grant or CFFP;
(b) To report on the Performance and Evaluation Report progress
on any open grants previously funded or CFFP; and
(c) To record a budget revision on a previously approved open
grant or CFFP, e.g., additions or deletions of work items,
modification of budgeted amounts that have been undertaken
since the submission of the last Annual Plan. The Capital
Fund Program Annual Statement/Performance and
Evaluation Report must be submitted annually.
Additionally, PHAs shall complete the Performance and
Evaluation Report section (see footnote 2) of the Capital Fund
Program Annual Statement/Performance and Evaluation (form
HUD-50075.1), at the following times:
1. At the end of the program year; until the program is
completed or all funds are expended;
2. When revisions to the Annual Statement are made,
which do not require prior HUD approval, (e.g.,
expenditures for emergency work, revisions resulting
from the PHAs application of fungibility); and
3. Upon completion or termination of the activities funded
in a specific capital fund program year.
8.2 Capital Fund Program Five-Year Action Plan
PHAs must submit the Capital Fund Program Five-Year Action
Plan (form HUD-50075.2) for the entire PHA portfolio for the first
year of participation in the CFP and annual update thereafter to
eliminate the previous year and to add a new fifth year (rolling
December 11, 2018 Housing Authority Minutes 145
basis) so that the form always covers the present five-year period
beginning with the current year.
8.3 Capital Fund Financing Program (CFFP). Separate, written
HUD approval is required if the PHA proposes to pledge any
portion of its CFP/RHF funds to repay debt incurred to finance
capital improvements. The PHA must identify in its Annual and 5-
year capital plans the amount of the annual payments required to
service the debt. The PHA must also submit an annual statement
detailing the use of the CFFP proceeds. See guidance on HUD’s
website at:
http://www.hud.gov/offices/pih/programs/ph/capfund/cffp.cfm
9.0 Housing Needs. Provide a statement of the housing needs of families
residing in the jurisdiction served by the PHA and the means by which
the PHA intends, to the maximum extent practicable, to address those
needs. (Note: Standard and Troubled PHAs complete annually; Small
and High Performers complete only for Annual Plan submitted with the
5-Year Plan).
9.1 Strategy for Addressing Housing Needs. Provide a description of
the PHA’s strategy for addressing the housing needs of families in
the jurisdiction and on the waiting list in the upcoming year.
(Note: Standard and Troubled PHAs complete annually; Small
and High Performers complete only for Annual Plan submitted
with the 5-Year Plan).
10.0 Additional Information. Describe the following, as well as any
additional information requested by HUD:
(a) Progress in Meeting Mission and Goals. PHAs must
include (i) a statement of the PHAs progress in meeting the
mission and goals described in the 5-Year Plan; (ii) the basic
criteria the PHA will use for determining a significant
amendment from its 5-year Plan; and a significant
amendment or modification to its 5-Year Plan and Annual
Plan. (Note: Standard and Troubled PHAs complete
annually; Small and High Performers complete only for
Annual Plan submitted with the 5-Year Plan).
(b) Significant Amendment and Substantial
Deviation/Modification. PHA must provide the definition
of “significant amendment” and “substantial
deviation/modification”. (Note: Standard and Troubled
PHAs complete annually; Small and High Performers
complete only for Annual Plan submitted with the 5-Year
Plan.)
(c) PHAs must include or reference any applicable memorandum
of agreement with HUD or any plan to improve performance.
(Note: Standard and Troubled PHAs complete annually).
11.0 Required Submission for HUD Field Office Review. In order to be a
complete package, PHAs must submit items (a) through (g), with
signature by mail or electronically with scanned signatures. Items (h)
and (i) shall be submitted electronically as an attachment to the PHA
Plan.
(a) Form HUD-50077, PHA Certifications of Compliance with
the PHA Plans and Related Regulations
(b) Form HUD-50070, Certification for a Drug-Free Workplace
(PHAs receiving CFP grants only)
(c) Form HUD-50071, Certification of Payments to Influence
Federal Transactions (PHAs receiving CFP grants only)
(d) Form SF-LLL, Disclosure of Lobbying Activities (PHAs
receiving CFP grants only)
(e) Form SF-LLL-A, Disclosure of Lobbying Activities
Continuation Sheet (PHAs receiving CFP grants only)
(f) Resident Advisory Board (RAB) comments.
(g) Challenged Elements. Include any element(s) of the PHA
Plan that is challenged.
(h) Form HUD-50075.1, Capital Fund Program Annual
Statement/Performance and Evaluation Report (Must be
attached electronically for PHAs receiving CFP grants
only). See instructions in 8.1.
(i) Form HUD-50075.2, Capital Fund Program Five-Year
Action Plan (Must be attached electronically for PHAs
receiving CFP grants only). See instructions in 8.2.
December 11, 2018 Housing Authority Minutes 146
December 11, 2018 Housing Authority Minutes 147
December 11, 2018 Housing Authority Minutes 148
RECOMMENDATIONS
RECEIVE oral report on the status of the possible dissolution of the City of Richmond's housing authority
and how this may affect the Housing Authority of the County of Contra Costa (HACCC).
BACKGROUND
Staff will provide an oral update on the status of the possible dissolution of the City of Richmond's housing
authority.
FISCAL IMPACT
If the City of Richmond ever dissolved their housing authority, the financial effect on HACCC would vary
based on the financial condition of the Richmond Housing Authority at the time it was dissolved and the
course of action sought by the U.S. Department of Housing and Urban Development and the City of
Richmond as well as the course of action taken by HACCC.
CONSEQUENCE OF NEGATIVE ACTION
None. Information item only.
Action of Board On: 12/11/2018 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF
COMMISSIONERS
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: December 11, 2018
Joseph Villarreal, Executive Director
By: , Deputy
cc:
D.4
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:December 11, 2018
Contra
Costa
County
Subject:STATUS REPORT ON THE RICHMOND HOUSING AUTHORITY
December 11, 2018 Housing Authority Minutes 149
ATTACHMENTS
BO Richmond
Update
December 11, 2018 Housing Authority Minutes 150
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Joseph Villarreal, Executive Director
DATE: Decem ber 11, 2018
SUBJECT: STATUS REPORT ON THE RICHMOND HOUSING AUTHORITY
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
RECEIVE oral report on the status of the possible dissolution of the City of Richmond's housing authority
and how this may affect the Housing Authority of the County of Contra Costa (HACCC).
II. FINANCIAL IMPACT:
If the City of Richmond ever dissolved their housing authority, the financial effect on HACCC would vary
based on the financial condition of the Richmond Housing Authority at the time it was dissolved and the
course of action sought by the U.S. Department of Housing and Urban Development and the City of
Richmond as well as the course of action taken by HACCC.
III. REASONS FOR RECOMMENDATION/BACKGROUND
Staff will provide an oral update on the status of the possible dissolution of the City of Richmond's housing
authority.
IV. CONSEQUENCES OF NEGATIVE ACTION:
None. Information item only.
December 11, 2018 Housing Authority Minutes 151
RECOMMENDATIONS
ACCEPT the 2nd Quarter (Unaudited) Budget Report for the period ending 9/30/18.
BACKGROUND
This report is intended to provide the Board of Commissioners with an overview of the financial position of
the Housing Authority of the County of Contra Costa (HACCC) for the 2nd quarter period ending 9/30/18.
The report begins with a summary of HACCC’s overall fiscal standing at the end of the quarter. The overall
numbers are then broken down by individual funds. Each fund overview includes a brief program summary
and an explanation of the variance between budgeted and actual performance.
AGENCY OVERVIEW: Budget Report
HACCC's overall budget position for the quarter ending 9/30/18 is shown in the chart below. Activity in
Section 8 Voucher and Housing Certificate programs had the most significant impact on HACCC's budget.
The variance increase in revenue of $3,230,462 is a result of Portability activities in the Housing Voucher
Program of roughly $2.5 million, increase in Federal Funding in the Housing Certificate Program of
roughly $400,000 thousand dollars, and $320,000 in Public Housing Capital Fund soft cost funding.
Action of Board On: 12/11/2018 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
ABSENT:John Gioia, Commissioner
Jannel George-Oden,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: December 11, 2018
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.1
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:December 11, 2018
Contra
Costa
County
Subject:FY 2018-2019 2nd QUARTER BUDGET REPORT
December 11, 2018 Housing Authority Minutes 152
BACKGROUND (CONT'D)
The variance increase in expenditures of $3,066,594 was a direct result of Housing Assistance Payments
(HAP) made in the Housing Voucher and Housing Certificate Programs.
HACC Agency
Summary
Annual
Budget
2nd Quarter
Actual
9/30/18
Remaining
FY Estimate Annual Total Variance
Revenue $
136,171,937 $ 71,316,430 $ 68,085,969 $
139,402,399 $ 3,230,462
Expenditures $
137,140,246 $ 71,636,717 $ 68,570,123 $
140,206,840
$
(3,066,594)
$ (968,309)$ (320,287)$ (484,155)$ (840,442)
The net change to reserves was a decrease of $320,287. Unrestricted reserve levels decreased by $135,170.
The majority of the decrease in unrestricted reserves was due to a drop of $133,401 in Public Housing for
this period.
Analysis of Agency
Reserves
Beginning
Balance 4/1/18
(Unaudited)
2nd Quarter ending
9/30/18
(Unaudited)
Reserve
Balance period
ending 9/30/18
(Unaudited)
Total Reserves $ 11,338,334 $ (320,288)$ 11,018,046
Restricted Reserves
Housing Choice Vouchers $ -0-$ -0-$ -0-
Public Housing & Cap. Funds $ -0-$ (23,851)$ (23,851)
State & Local Programs $ 1,939,821 $ (161,267)$ 1,778,554
Housing Certificates Programs $ -0-$ -0-$ -0-
Total Restricted Reserves $ 1,939,821 $ (185,118)$ 1,754,703
Unrestricted Reserves
Housing Choice Vouchers $ 4,685,670 $ 24,340 $ 4,710,010
Public Housing & Cap. Funds $ 2,347,863 $ (133,401)$ 2,214,462
State & Local Programs $ 2,364,980 $ (22,486)$ 2,342,494*
Housing Certificates Programs $ -0- .$ (3,623)$ (3,623) .
Total Unrestricted Reserves $ 9,398,513 $ (135,170)$ 9,263,343
* Does not include unfunded pension & OPEB liability of roughly $15.9 million.
As a reminder, almost all reserves are restricted for use within each program. The designation of restricted
or unrestricted reserves merely indicates that the funds are obligated for special use within the program
(restricted) or that they can be used for any purpose tied to the program (unrestricted). The only reserves
that can be used freely are unrestricted reserves within the State and Local Programs that are not tied to the
tax credit properties. These reserves can be used to support any of HACCC’s programs.
FUNDS OVERVIEW:
Housing Choice Vouchers
December 11, 2018 Housing Authority Minutes 153
Program Summary - The HCV program provides assistance to families in the private rental market.
HACCC qualifies families for the program based on income. These families find a home in the private
rental market and HACCC provides them with a subsidy via a HAP contract with the property owner. HAP
is paid by HACCC directly to the owner. Through its HCV program, HACCC is authorized to provide
affordable housing assistance to a maximum of 6,996 families. However, due to funding constraints,
utilization has drop to approximately 6,027 families.
Summary of Difference Between Budgeted and Annual Estimate:
Revenue – The revenue increase of $2,838,544 is a result of a $2.5 million dollars being funded by other
Housing Authorities for families porting into Contra Costa County. The remaining $300,000 is tied to an
increase in HAP revenue as more families received assistance.
Expenditures- The projected increase in expenditures of $2.5 million is the HAP paid for the portability
families. The remaining $160,000 was reduced operating costs.
Housing Choice
Vouchers Annual Budget
2nd Quarter Actual
9/30/18
(Unaudited)
Remaining FY
Estimate Annual Total Variance
Revenue $ 114,086,817 $ 59,881,952 $ 57,043,409 $ 116,925,361 $ 2,838,544
Expenditures $ 114,394,568 $ 59,857,612 $ 57,197,284 $ 117,054,896 $ (2,660,328)
$ (307,751)$ 24,340 $ (153,875)$ (129,535)
Analysis of Program Reserves:
Public Housing Operating and Capital Funds
Program Summary - HACCC owns and manages 1,179 public housing units at 16 different sites
throughout the County. Operating funds for these properties come from tenant rents as well as an operating
subsidy received from HUD that is designed to cover the gap between rents collected from the low-income
tenants and annual operating expenses. HUD allocates the Capital Fund annually via formula to
approximately 3,200 housing authorities. Capital Fund grants may be used for development, financing,
modernization, and management improvements within public housing.
Summary of Difference Between Budgeted and Annual Estimate:
Revenue – The increase in revenue of $279,976 is a result of increased HUD funding over the annual
budgeted amount for Capital Fund soft cost funding.
Expenditures - The increase in expenditures of $138,824 is a result of operating costs (maintenance)
$114,973 and Rental Assistance Demonstration Program (RAD) costs of $23,851.
Housing Choice Vouchers
Beginning
Balance 4/1/18
(Unaudited)
2nd Quarter
9/30/18
(Unaudited)
Reserve Balance
period ending
9/30/18
(Unaudited)
Restricted Reserves $ -0-$ -0-$ -0-
Unrestricted Reserves $ 4,685,670 $ 24,340 $ 4,710,010
Total Reserves $ 4,685,670 $ 24,340 $ 4,710,010
December 11, 2018 Housing Authority Minutes 154
$114,973 and Rental Assistance Demonstration Program (RAD) costs of $23,851.
Public Housing
Operating and
Capital Fund
Annual Budget
2nd Quarter Actual
9/30/18
(Unaudited)
Remaining FY
Estimate Annual Total Variance
Revenue $ 10,857,881 $ 5,708,916 $ 5,428,941 $ 11,137,857 $ 279,976
Expenditures $ 11,454,689 $ 5,866,168 $ 5,727,345 $ 11,593,513 $ (138,824)
$ (596,808)$ (157,252)$ (298,404)$ (455,656)
Analysis of Program Reserves:
Public Housing & Capital
Fund
Beginning
Balance 4/1/18
(Unaudited)
2nd Quarter
9/30/18
(Unaudited)
Reserve Balance
period ending
9/30/18
(Unaudited)
Restricted Reserves $ -0-$ (23,851)$ (23,851)
Unrestricted Reserves $ 2,347,863 $ (133,401)$ 2,214,462
Total Reserves $ 2,347,863 $ (157,252)$ 2,190,611
State and Local Programs
Program Summary - HACCC administers a variety of programs and activities that are either not funded
by HUD or that involve non-restricted HUD funds. Currently, HACCC is the managing general partner for
two tax credit projects (DeAnza Gardens & Casa Del Rio) and also has a contract with the City of Antioch
to run their rental rehabilitation program. HACCC receives management fees for administering the Public
Housing and HCV programs under HUD’s asset-management model. In addition, the State and Local
Program manages the employee pension and OPEB benefit program.
Summary of Difference between Budgeted and Annual Year-End Estimate:
Revenue –The projected decrease in revenue of $214,883 is related to rental loss in the tax credit programs
in the amount of $186,503. An additional $28,300 was lost in reduced management fees from the federal
programs due reduced units in Public Housing and Housing Vouchers.
Expenditures - The projected $61,036 reduction in expenditures is a result of savings in operating costs.
State & Local
Programs Annual Budget
2nd Quarter Actual
9/30/18
(Unaudited)
Remaining FY
Estimate Annual Total Variance
Revenue $ 6,062,925 $ 2,816,580 $ 3,031,463 $ 5,848,043 $ (214,883)
Expenditures $ 6,122,738 $ 3,000,333 $ 3,061,369 $ 6,061,702 $ 61,036
$ (59,813)$ (183,753) $ (29,907)$ (213,660)
Analysis of Reserves:
State & Local Programs
Beginning
Balance 4/1/18
(Unaudited)
2nd Quarter
9/30/18
(Unaudited)
Reserve Balance
Period ending
9/30/18
(Unaudited)
Restricted Reserves $ 1,939,821 $ (161,267)$ 1,778,554
Unrestricted Reserves $ 2,364,980 $ (22,486)$ 2,342,494*
Total Reserves $ 4,304,801 $ (183,753)$ 4,121,048
December 11, 2018 Housing Authority Minutes 155
* does not include the unfunded pension & opeb liability of roughly 15.9 million.
Housing Certificate Programs
Program Summary - HACCC administers a Housing Certificate Program in administering the
Continuum of Care Program previously referred to as Shelter Plus Care. The Continuum of Care Program
provides rental assistance for hard-to-serve homeless persons with disabilities in connection with supportive
services funded from sources outside the program. HACCC assists approximately 327 clients under this
program.
Summary of Difference Between Budgeted and Annual Year-End Estimate:
Revenue & Expenditure -The projected increase of $441,546 in revenue is tied to the increase of $443,199
in HAP expenses. HUD increases revenue (to a budget cap) to reimburse HACCC for added rental costs.
Housing
Certificate
Programs
Annual Budget
2nd Quarter Actual
9/30/18
(Unaudited)
Remaining FY
Estimate Annual Total Variance
Revenue $ 5,164,313 $ 3,023,702 $ 2,582,157 $ 5,605,859 $ 441,546
Expenditures $ 5,168,253 $ 3,027,325 $ 2,584,127 $ 5,611,452 $ (443,199)
$ (3,940)$ (3,623)$ (1,970)$ (5,593)
Analysis of Reserves:
Housing Certificate Programs
Beginning
Balance 4/1/18
(Unaudited)
2nd Quarter
9/30/18
(Unaudited)
Reserve Balance
period ending
9/30/18
(Unaudited)
Restricted Reserves $ -0-$ -0-$ -0-
Unrestricted Reserves $ -0-$ (3,623)$ (3,623)
Total Reserves $ -0-$ (3,623)$ (3,623)
FISCAL IMPACT
None. Information item only.
CONSEQUENCE OF NEGATIVE ACTION
Information item only.
December 11, 2018 Housing Authority Minutes 156