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HomeMy WebLinkAboutMINUTES - 12112018 - (2)    CALENDAR FOR THE BOARD OF COMMISSIONERS BOARD CHAMBERS ROOM 107, COUNTY ADMINISTRATION BUILDING 651 PINE STREET MARTINEZ, CALIFORNIA 94553-1229 KAREN MITCHOFF, CHAIR JOHN GIOIA, VICE CHAIR CANDACE ANDERSEN DIANE BURGIS FEDERAL D. GLOVER FAY NATHANIEL JANNEL GEORGE-ODEN JOSEPH VILLARREAL, EXECUTIVE DIRECTOR, (925) 957-8000 PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, WILL BE LIMITED TO TWO (2) MINUTES. The Board Chair may reduce the amount of time allotted per speaker at the beginning of each item or public comment period depending on the number of speakers and the business of the day.  Your patience is appreciated.   A closed session may be called at the discretion of the Board Chair. Staff reports related to open session items on the agenda are also accessible on line at  www.co.contra-costa.ca.us. Special Meeting ANNOTATED AGENDA & MINUTES December 11, 2018 ***Please note time change***                 11:00 A.M. Convene and call to order.   CONSIDER CONSENT ITEMS: (Items listed as C.1 through C.1 on the following agenda ) - Items are subject to removal from the Consent Calendar by request from any Commissioner or on request for discussion by a member of the public. Items removed from the Consent Calendar will be considered with the Discussion Items.   PRESENTATION ITEMS     PR.1   PRESENTATION on a potential partnership with the California Community Housing Alliance to provide rental housing to middle-income families.    December 11, 2018 Housing Authority Minutes 1       Commissioner John Gioia ABSENT Commissioner Candace Andersen AYE Commissioner Diane Burgis AYE Commissioner Karen Mitchoff AYE Commissioner Federal D. Glover AYE Commissioner Jannel George-Oden ABSENT   DISCUSSION ITEMS   D. 1 CONSIDER Consent Items previously removed.    No items were removed from consent for discussion.   D. 2 PUBLIC COMMENT (2 Minutes/Speaker)    There were no requests to speak at public comment.     D.3   HEARING to consider adoption of Resolution No. 5218 titled the "PHA Certification of Compliance with the PHA Plans and Related Regulations: Board Resolution to Accompany the PHA 5-Year and Annual PHA Plan" approving the Public Housing Agency (PHA) Annual Plan for fiscal year 2019, including revisions to the Admissions and Continued Occupancy Plan and the Section 8 Administrative Plan.          Commissioner John Gioia ABSENT Commissioner Candace Andersen AYE Commissioner Diane Burgis AYE Commissioner Karen Mitchoff AYE Commissioner Federal D. Glover AYE Commissioner Jannel George-Oden ABSENT     D.4   RECEIVE oral report on the status of the possible dissolution of the City of Richmond's housing authority and how this may affect the Housing Authority of the County of Contra Costa (HACCC).      CLOSED SESSION A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: Executive Director  B. CONFERENCE WITH LABOR NEGOTIATOR Agency negotiator: Chair Karen Mitchoff December 11, 2018 Housing Authority Minutes 2 Agency negotiator: Chair Karen Mitchoff Employee: Executive Director    There were no announcements from Closed Session.   ADJOURN    Adjourned today's meeting at 11:20 a.m.   CONSENT ITEMS     C.1   ACCEPT the 2nd Quarter (Unaudited) Budget Report for the period ending September 30, 2018.      Commissioner John Gioia ABSENT Commissioner Candace Andersen AYE Commissioner Diane Burgis AYE Commissioner Karen Mitchoff AYE Commissioner Federal D. Glover AYE Commissioner Jannel George-Oden ABSENT     GENERAL INFORMATION   Persons who wish to address the Board of Commissioners should complete the form provided for that purpose and furnish a copy of any written statement to the Clerk.   All matters listed under CONSENT ITEMS are considered by the Board of Commissioners to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the time the Commission votes on the motion to adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments from those persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Commissioners can be submitted to the office of the Clerk of the Board via mail:  Board of Commissioners, 651 Pine Street Room 106, Martinez, CA 94553; by fax:  925-335-1913; or via the County’s web page: www.co.contracosta.ca.us, by clicking “Submit Public Comment” (the last bullet point in the left column under the title “Board of Commissioners.”) The County will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk, December 11, 2018 Housing Authority Minutes 3 (925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk, Room 106.  Copies of taped recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board.  Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make the necessary arrangements. Applications for personal subscriptions to the monthly Board Agenda may be obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The monthly agenda may also be viewed on the County’s internet Web Page: www.co.contra-costa.ca.us The Closed session agenda is available each month upon request from the Office of the Clerk of the Board, 651 Pine Street, Room 106, Martinez, California, and may also be viewed on the County’s Web Page.    AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings. December 11, 2018 Housing Authority Minutes 4 RECOMMENDATIONS PRESENTATION on a potential partnership with the California Community Housing Alliance to provide rental housing to middle-income families. BACKGROUND As bad as the affordable housing crisis is in the Bay Area, even less housing is being built or preserved for working class families. California Community Housing Alliance (CalCHA) has developed a financing model that can fund long-term preservation of properties affordable to low and moderate income working households. Jordan Moss from the Catalyst Housing Group will review the attached presentation with the Board. This presentation is an introduction to CalCHA's financing model and the Housing Authority's role in that model. No specific deals are being proposed at this time. FISCAL IMPACT Information item only. Action of Board On: 12/11/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF COMMISSIONERS AYE:Candace Andersen, Commissioner Diane Burgis, Commissioner Karen Mitchoff, Commissioner Federal D. Glover, Commissioner ABSENT:John Gioia, Commissioner Jannel George-Oden, Commissioner Contact: 925-957-8028 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 11, 2018 Joseph Villarreal, Executive Director By: June McHuen, Deputy cc: PR.1 To:Contra Costa County Housing Authority Board of Commissioners From: Date:December 11, 2018 Contra Costa County Subject:REPORT ON POTENTIAL PARTNERSHIP WITH CALIFORNIA COMMUNITY HOUSING ALLIANCE TO PROVIDE RENTAL HOUSING TO MIDDLE-INCOME FAMILIES December 11, 2018 Housing Authority Minutes 5 CLERK'S ADDENDUM ATTACHMENTS CalCHA December 11, 2018 Housing Authority Minutes 6 California Community Housing Alliance December 11, 2018 Housing Authority Minutes 7 California Community Housing Alliance (CalCHA) provides perpetually affordable rental housing to essential middle-income community members while creating significant public benefits for local government 2December 11, 2018 Housing Authority Minutes 8 California Public Finance Agency (CalPFA) –Owner, Issuer, Compliance Catalyst Housing Group –Acquisitions, Asset Management, Financing FPI –Property Management, Renovations, Compliance Jefferies –Investment Banking Orrick –Legal Framework BB&K –Property Tax Exemption 3December 11, 2018 Housing Authority Minutes 9 Land use policies and construction costs persistently inhibit necessary levels of multifamily development Value-add investment cannibalizes NOAH and produces destructive rental inflation and tenant displacement Tax code revisions have depressed LIHTC pricing and reduced traditional affordable housing supply pipelines Shortages of protected middle-income housing stresses public infrastructure and personal well-being Lack of middle-income housing subsidies and developer incentives dampens essential housing production 4December 11, 2018 Housing Authority Minutes 10 Acquisition of market-rate rental communities Avoidance of public subsidies Middle-income regulatory agreements Preservation of in-place tenant populations Granting of surplus economics to underlying jurisdictions 5December 11, 2018 Housing Authority Minutes 11 Term:15+ years Set-asides:<120% AMI Incomes:TCAC limits Rents:<40% of income Increases:<3% annually Compliance:FPI & CalPFA Displacement:None 6December 11, 2018 Housing Authority Minutes 12 Requirements of local jurisdiction -CalPFA membership -Issuance acknowledgement -Accept surplus economics Benefits to local jurisdiction -No investment or subsidy allocation -Below-market “purchase option” -No direct ownership requirement -Assignable purchase option agreement -Immediate middle-income housing supply -100% of surplus economics 7December 11, 2018 Housing Authority Minutes 13 8 Broker marketing materials… “Expiring Regulatory Agreement: The existing regulatory agreement, which requires the community to set aside 71 moderate-income households and 22 very low-income households, expires in November 2020, allowing all units to then be rented at market rate rent levels. Current spreads between very low- income and market rents at the property range from $979 to $1,358 per month, resulting in a monthly gain of $22,000 once the affordable units transition to market rate.” December 11, 2018 Housing Authority Minutes 14 Bayside Apartments –530 Sunnyview Drive, Pinole 148-unit “value-add” apartment community Expiring regulatory agreement All 2BR and 3BR family units Sold 10/4/18 for $37.8MM 9December 11, 2018 Housing Authority Minutes 15 10 Floorplan In-Place Pro Forma Two-Bedroom $1,778 $2,150 Three-Bedroom $2,297 $2,600 Average $1,855 $2,217 December 11, 2018 Housing Authority Minutes 16 Acquisition Year 15 Year 35 Asset Value $46MM $55MM $67MM Loan Balance $46MM $43MM $0 Leverage 100% LTC 78% LTV 0% LTV Purchase Option NA $43MM $0 Capital Reserve $7K/unit $14K/unit $28K/unit Public Cash Flow NA NA $20MM Tenant Rental Subsidies NA $16MM $64MM 11December 11, 2018 Housing Authority Minutes 17 Cash flow will be distributed as follows: 1.Property Expenses 2.Capital Reserves 3.Bond Servicing 4.Asset Management 5.Senior Interest 6.Subordinate Interest 7.Senior Principal 8.Subordinate Principal 9.Underlying Jurisdiction 12December 11, 2018 Housing Authority Minutes 18 Program administrators have issued in excess of $50 billion of bonds across more than 2,500 properties over 30+ years Joint powers authority and political subdivision of the State, formed to issue bonds for public and private entities Empowered to promote economic, cultural and community development opportunities that create affordable housing, jobs, community infrastructure and improve overall quality of life Previously acquired and developed student housing and healthcare properties through asset ownership program 13December 11, 2018 Housing Authority Minutes 19 CalPFA membership is free and carries no liability to its governmental partners Current CalPFA members include the following Northern California jurisdictions City of Antioch City of Folsom City of Livermore Town of Los Altos Hills County of Marin City of Redwood City City of Rocklin City of Rohnert Park City of Roseville City of Santa Cruz City of Santa Rosa City of Sunnyvale City of Vallejo City of Woodland 14December 11, 2018 Housing Authority Minutes 20 15December 11, 2018 Housing Authority Minutes 21 16December 11, 2018 Housing Authority Minutes 22 17December 11, 2018 Housing Authority Minutes 23 RECOMMENDATIONS OPEN the public hearing on the Housing Authority's Annual Plan for fiscal year 2019, RECEIVE testimony, and CLOSE the public hearing. ADOPT Resolution No. 5218 titled the "PHA Certification of Compliance with the PHA Plans and Related Regulations: Board Resolution to Accompany the PHA 5-Year and Annual PHA Plan" approving the Public Housing Agency (PHA) Annual Plan for fiscal year 2019, including revisions to the Admissions and Continued Occupancy Plan and the Section 8 Administrative Plan. BACKGROUND Any local, regional or state agency that receives funds to operate a federal public housing or housing choice voucher (Section 8) program must submit a Public Housing Agency (PHA) Plan. The PHA Plan is a template that outlines public housing agency policies, programs, operations, and strategies for meeting local housing needs and goals. There are two parts to the PHA Plan: the Five-Year Plan, which each PHA submits to the U.S. Department of Housing and Urban Development (HUD) once every fifth PHA fiscal year, and the Annual Plan, which is submitted to HUD every year. The Five-Year Plan describes the agency’s mission and the long-term goals for achieving that mission over the subsequent five years. The Annual Plan provides details about the PHA’s current programs and the Action of Board On: 12/11/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF COMMISSIONERS AYE:Candace Andersen, Commissioner Diane Burgis, Commissioner Karen Mitchoff, Commissioner Federal D. Glover, Commissioner ABSENT:John Gioia, Commissioner Jannel George-Oden, Commissioner Contact: 925-957-8028 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 11, 2018 Joseph Villarreal, Executive Director By: June McHuen, Deputy cc: D.3 To:Contra Costa County Housing Authority Board of Commissioners From:Joseph Villarreal, Housing Authority Date:December 11, 2018 Contra Costa County Subject:PUBLIC HOUSING AGENCY ANNUAL PLAN FOR FISCAL YEAR 2019 December 11, 2018 Housing Authority Minutes 24 BACKGROUND (CONT'D) resident population served, as well as the PHA’s strategy for addressing the housing needs of currently assisted families and the larger community. The Annual Plan also serves as the PHA’s yearly request for grants to support improvements to public housing buildings (through the Capital Fund Program). As required by HUD, Housing Authority (HACCC) staff provided public notice of this hearing in the Contra Costa Times on October 15th and 17th, 2018. Staff met with the agency’s Resident Advisory Board (RAB) on October 3, 17th and 30th, 2018 and November 28, 2018 to discuss the proposed Plan. The RAB approved the proposed changes to the Annual Plan at the November 28, 2018 meeting. The following sections discuss the major changes proposed by staff to the Annual Plan, its elements and to HACCC’s policies. Public Housing The changes proposed to HACCC's Admissions and Continued Occupancy Plan are as follows: Chapter 9 – Introduction: In accord with the FAST Act, HUD allows PHAs the option to perform triennial reexaminations for families paying income-based or flat rent. HACCC will perform triennial examinations per HUD’s FAST Act. Chapter 9-I.A. Overview: Language will be updated to reference converting annual reexaminations to triennials per the FAST Act (24 CFR 960.257) Chapter 11 - Community Service : language will be updated to reference PIH notice 2015-12, to allow residents to make up delinquent hours within 120 days of lease termination and include self-certification ability. Capital Fund The Capital Fund program provides PHAs with annual funding from HUD for public housing development, financing and modernization as well as for management improvements and security costs. Capital fund dollars cannot be used for luxury improvements, direct social services, costs funded by other HUD programs or any other ineligible activities as determined by HUD on a case-by-case basis. PHAs must report annually on how they plan to use outstanding capital funds as part of the PHA Plan process. The proposed PHA Plan shows ongoing and planned capital fund activity. The following projects have been drafted for HACCC’s Federal Fiscal Year (FFY) 2016, 2017, 2018, 2019 capital fund grants: $1,441,000 for relocation costs during the RAD disposition of Las Deltas in North Richmond. $427,000 for non-routine maintenance repairs (ordinary maintenance items such as window and flooring replacement or electrical repair where the scale of damage is beyond the scope of day-to-day maintenance) at various properties. $336,000 for site improvements to all properties, including ADA and landscape modernization. $229,000 for unscheduled and emergency unit modernization and site improvements at various properties. December 11, 2018 Housing Authority Minutes 25 $143,000 for landslide repair at Alhambra Terrace in Martinez. $70,000 for office, networking and computer equipment for on-site management offices at various properties. $62,000 for new appliances at various properties. $30,000 for construction and rehabilitation of on-site management offices at various properties. Housing Choice Voucher Changes to the Section 8 Administrative Plan are as follows: Added Chapter 18 - PBV Under the Rental Assistance Demonstration (RAD) Program to the table of contents. Deleted Housing Rights, Inc as a local agency where you can file housing discrimination. All complaints should be filed with HUD's Office of Fair Housing and Equal Opportunity. Added the Mainstream Program for Non-Elderly Disabled Households as a Special Purpose Funding source. This permits participants of the program to bypass the Housing Choice Voucher (HCV) waiting list. Added a preference for participants of the Mainstream Program to the list of HCV waiting list preferences. Permits 250 points be awarded to participants so that they can rise to the top and be assisted immediately. Deleted a section where the preferences were repeated within the same chapter of the Administrative Plan. Added a time frame within which lead based paint hazards must be corrected when there is a child under six living in the household. Owners will have 30 days to make corrections. Defined the period when a triennial income certification is permitted and clarified when non-fixed incomes will be verified. If at least 90% of the household income is from a fixed source, then can certify the income every three years and all non-fixed income will be verified every 3rd year. If at least one source of income is fixed but accounts for less than 90 % of the household's income, HACCC shall verify non-fixed income annually. Modified the homeownership section of the Administrative Plan to bring it to conformity with the Nan McKay template. Modifications were made as follows: Clarified that only participants in good standing could enroll in the homeownership program and provided clarification of how good standing is defined. 1. Changed the eligibility for homeownership to require that the head of household rather than one or more adult family members must be employed for one year prior to the start of homeownership participation. 2. Clarified when a homeownership participant will be required to undergo post-purchase housing counseling. Mainly when violating obligations or failing to perform to program expectations. 3. Specified that a Housing Quality Standards inspection must be conducted and4. December 11, 2018 Housing Authority Minutes 26 Specified that a Housing Quality Standards inspection must be conducted and passed prior to closing on a sale. 4. Added a requirement that the family be required to provide at least 1% of the down payment from their own savings or escrow account. 5. Specified the requirements for continued assistance under the homeownership program. 6. Specified that the family must execute a Statement of Homeownership Participation prior to participation in homeownership. 7. Added a requirement for continued employment, subject to mitigation, while participating in the homeownership program. 8. Added language regarding the prohibition on sale or conveyance of the property.9. Clarified several Family obligations that are further specified in the Statement of Homeownership Participation. 10. Removed duplicate language from the existing Administrative Plan.11. Added language regarding the family's right to an informal hearing if they are being terminated from the HCV Homeownership Program 12. Added language regarding recapture of the homeownership assistance paid on behalf of the family in the event of fraud or misrepresentation of material facts. 13. Payment Standard changes will be effective on January 1st of every year or within 90 days/3 months of the HUD published Fair Market Rent effective date, whichever is earlier. Added language regarding the appeal process for informal hearing decisions and established a line of appeal to the Executive Director or their designee when appealing a hearing decision. Revised language regarding owner notification of HUD about reports of children with elevated blood lead (EBL) to HUD. Within 5 days of receiving a report of a child with EBL, the owner must notify HUD within 5 business days. The same requirement shall apply to HACCC when notified by an owner that a child has been reported as having an EBL in their unit. Revised Project Based Voucher (PBV) language regarding PBV Program set asides. In addition to 20 % of Voucher units, an additional 10% can be set aside for PBV assistance if the units are dedicated to homeless as defined by Section 103 of the McKinney -Vento Homeless Assistance Act, veterans of the U.S. Armed Forces and/or projects that provide supportive housing to elderly or disabled households as defined in 24CFR 5.403 or are located in a census tract with a poverty rate of 20 percent or less. New language is being added to specify which units do not count against HACCC's 20% threshold for PBV assistance. These include RAD, VASH PBV Set-Aside funding and units that were previously subject to certain federal rent restrictions or were receiving another type of long-term housing subsidy provided by HUD are not subject to the cap. The unit must be covered under a PBV HAP contract that first became effective on or after 4/18/17. Clarified that HACCC may select a public housing project in which HACCC has an ownership interest or control and will spend a minimum amount per unit in December 11, 2018 Housing Authority Minutes 27 rehabilitation or construction improvements through a non-competitive selection process for awarding PBV assistance to the project. Modified the cap on the number of PBVs in a project from the greater of 25% or 25 units to the greater of 25 units or 40% of the units in the project when the property is located in a census tract with a poverty rate of less than 20 %. Clarified that PBV units that were previously subject to certain federal rent restrictions or receiving another type of long-term housing subsidy provided by HUD are exempt from the project cap. In other words, 100 percent of the units in these projects may receive PBV assistance. This was achieved by striking several citations from this section of the Administrative Plan. Clarified that HACCC shall not provide assistance to a family until the unit has passed Housing Quality Standards inspections. HACCC will no longer permit applicants who are not 62 years of age or older to be placed on site-based PBV waiting lists targeted to units restricted to elderly households. As a matter of fairness, for previously established PBV waiting lists with non-elderly applicants, if at the time they reach the top of a senior waiting list, they are 55 years of age or older and have applications for other senior developments in the PBV portfolio, they will be removed from the list they reached the top of only. The other waiting list applications will remain active until they reach the top of those waiting lists. At that time, if they are still not 62 years of age or older, they will be removed from that particular waiting list at that time. Revised the list of properties participating in the PBV program to include all RAD PBV-assisted properties. Revised the list of PBV units that are restricted to homeless households who must be referred from the Coordinated Entry System of Contra Costa County. Added 5 units at Robin Lane Apartments in Concord. Added language regarding when a family is eligible to move with continued assistance from a project-based voucher assisted unit. Family must have been in the unit for 12 consecutive months and be in good standing as defined in the Administrative Plan. Added a new Chapter 18 - Project-Based Voucher (PBV) Under the Rental Assistance Demonstration (RAD) Program to the Administrative Plan. Areas covered are as follows: Part I: General Requirements. This part describes general provisions of the PBV program, including maximum budget authority requirements, relocation requirements, and equal opportunity requirements. Part II: PBV Project Selection. This part describes the cap on assistance at projects receiving PBV assistance, ownership and control, and site selection standards. Part III: Dwelling Units. This part describes requirements related to housing quality standards, the type and frequency of inspections, and housing accessibility for persons with disabilities. Part IV: Housing Assistance Payments Contract. This part discusses HAP contract requirements and policies including the execution and term of the HAP contract. Part V: Selection of PBV Program Participants. This part describes the requirements and policies governing how the PHA and the owner will select a family to receive PBV assistance. Part VI: Occupancy. This part discusses occupancy requirements related to the lease, and describes under what conditions families are allowed or required to move. December 11, 2018 Housing Authority Minutes 28 Part VII: Determining Contract Rent. This part describes how the initial rent to owner is determined, and how rent will be redetermined throughout the life of the HAP contract. A complete copy of the proposed PHA Plan and attachments as well as the Administrative Plan and ACOP are available for review at HACCC’s main office. FISCAL IMPACT No direct financial impact. CONSEQUENCE OF NEGATIVE ACTION Should the Board of Commissioners elect not to approve the PHA Plan, HACCC will be out of compliance with HUD requirements and may not receive any funding via HUD’s Capital Fund program until the PHA Plan has been submitted to, and approved by, HUD. HUD may also impose additional sanctions beyond the withholding of Capital Fund monies. CLERK'S ADDENDUM AGENDA ATTACHMENTS Resolution No. 5218: PHA Certification of Compliance with the PHA Plans and Related Regulations: Board Resolution to Accompany the PHA 5-Year and Annual PHA Plan Attachment B Attachment C FY 2019 Goals CFP 2019 Annual Statement HUD 50075 Admin Plan Changes PHA Plan Form 50075 MINUTES ATTACHMENTS Signed Resolution No. 5218 December 11, 2018 Housing Authority Minutes 29 P age 1 of 2 form HUD -50077-S T-HCV-HP (12/2014) Certific atio ns of Compliance with PHA Pla ns a nd Related Re gulations (Standard, Troubled, HCV-Only, and High Performer PHAs) U.S. Department of Housing and Urban Dev el opment Office of Public and Indian Ho usin g OMB No. 25 77-0 226 Expires 02/29/2016 RESOLUTION NO. 5218 PHA Certificatio ns of Compliance with the PHA Plan and Re la te d Regulatio ns including Re quire d Civil Rights Certificatio ns Acting on behalf of the Board of Commi ssioners of the Public Housing Agen cy (PHA) listed b elow, as its Chairman or other authorized PHA official if there is no Board of Co mmi ssi oners, I appro ve the submi ssion of the 5-Ye ar and/or X Annual PHA Plan for the PHA fi scal year beginnin g April 1, 2019, hereinafter referred to as” the Pl an”, of which th is docu me nt is a part and make the fo llowing certifica tions and agreements with the De partment of Housing and Urban Developme nt (HUD) in connection with the submi ssion of the Plan and implementa tion thereof: 1. The Plan is co nsistent with the applicab le comprehensive hous ing affordability strategy (o r any plan incorporating such strategy) for the jurisdiction in which the PHA is located. 2. The Plan contains a certification by the appropriate State or local o fficials th at the Plan is co ns is tent with the applicable Co ns olidated Pla n, which includ es a certific ation that requires the preparation of an Analys is of Impedimen ts to Fair Ho us in g Ch oice, for the PHA's jurisdiction and a descrip tion of the manner in which the PHA Plan is co ns is tent with the applicable Co ns olidated Pla n. 3. The PHA h as es tablis h ed a Resident A dvisory Board or Board s, the membership of which represen ts the residents assisted b y the PHA, consulted with this Resident Advisory Board or Board s in developing the Pla n, including any changes or revisions to the policies and programs iden tified in the Plan before they were implemen ted, and considered the recommendations of the RAB (24 CFR 903.13). The PHA has included in the Plan submission a copy of the recommendations made by the Resident Advisory Board or Boards and a description of the mann er in which the Plan addresses these reco mmendations. 4. The PHA made the propos ed Plan and all information relevant to the pub lic h earing available for public inspection at least 45 days before the h earing, published a notice th at a h earing would be held and conducted a h earing to discuss the Plan and invited pub lic comment. 5. The PHA certifies that it will carry out the Plan in conformit y with Title VI of the Civil Rights A ct of 1964, the Fair Housing Act, section 504 of the Rehabilitation A ct of 1973, and title II of the Americ ans with Disabilities A ct of 1990. 6. The PHA will affirmatively furth er fair ho using by examining their programs or propos ed programs , identifying an y impediments to fair housing choice wit hin those programs , addressing those impediments in a reasonab le fashion in view o f the resources available and work with local jurisdictions to implement any of the jurisdiction's initiativ es to affirmatively further fair h ousing that require the PHA's involvement and by maintaining records reflecting these analys es and actions. 7. For PHA Pla ns that includ es a policy for site bas ed waiting lists:  The PHA regula rly submits required data to HUD's 50058 PIC/IMS Modu le in an accurate, complete and timely mann er (as sp ecified in PIH Notice 2010-25);  The system of site-bas ed waiting lists provid es for full dis clo sure to each applicant in the selection of the dev elopment in which to resid e, in cluding basic information about availab le sites; and an es timate of the period of time the applicant wou ld likely have to wait to be admitted to units of different sizes and types at each site;  A doption of a site-bas ed waiting list would not violate any court ord er or settlement agreement or be incons is tent with a pending complaint brought by HUD;  The PHA shall take reasonable measures to assure that such a waiting list is consistent with affirmatively furthering fair housing;  The PHA provides for review of its site-bas ed waiting list policy to determine if it is consis tent with civ il rights laws an d certifications , as specified in 24 CFR part 903.7(c)(1). 8. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination A ct of 1975. 9. The PHA will comply with the Architectural Barrie rs A ct of 1968 and 24 CFR Part 41, Policies and Pro cedures for the Enforcement of St andard s and Requirements for A ccessib ility by the Physically Ha ndicapped. 10. The PHA will comply with the requirements of section 3 of the Housing and Urb an De velopment A ct of 1968, Employment Opportunities for Low-or Ve ry-Low Income Perso ns, and with its implementing regulation at 24 CFR Part 135. 11. The PHA will comply with acquisition and relocation require men ts of the Uniform Relocation Assistan ce and Real Pro perty Acquisition Policies Act of 1970 and implementing regula tions at 49 CFR Part 24 as applicable. December 11, 2018 Housing Authority Minutes 30 Page 2 of 2 form HUD-50077-S T-HCV-HP (12/2014) 12. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterpris es under 24 CFR 5.105(a). 13. The PHA will provide the res pons ib le en tity or HUD any documentation that the res ponsible entity or HUD n eeds to carry out its review under the Nation al En vironmental Policy Act and other related auth orities in accordan ce with 24 CFR Part 58 or Part 50, respectively. 14. With resp ect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate requiremen ts under Section 12 of the United States Ho using A ct of 1937 and the Contract W ork Hours and Safety St andard s Act. 15. The PHA will keep records in accordan ce with 24 CFR 85.20 and facilitate an effective audit to determine comp liance with program requirements. 16. The PHA will comply with the Lead-Bas ed Paint Poisoning Preven tion Act, the Residential Lead-Bas ed Paint Hazard Reduction A ct of 1992, and 24 CFR Part 35. 17. The PHA will comply with the policies, guid elines, and requirements of OMB Circular No. A-87 (Cost Principles for State, Lo cal and Indian Trib al Governments), 2 CFR Part 225, and 24 CFR Part 85 (Administrative Requiremen ts for Grants an d Cooperative Agreements to State, Lo cal and Federally Reco gnized Indian Tribal Govern ments). 18. The PHA will undertake only activities and programs covered by the Plan in a mann er consistent with its Plan and will utilize covered grant fu nds only for activities th at are approvable und er the regulations and included in its Pla n. 19. A ll attachments to the Plan have been and will continue to be availab le at all times and all locations th at the PHA Plan is availab le for pub lic ins pection. A ll required su pporting documents have been made availab le for pub lic ins pection along wit h the Plan and additional requiremen ts at the primary bus iness o ffice of the PHA and at all other times and locations identifie d by the PHA in its PHA Plan and will continue to be made availab le at least at the primary business o ffice of the PHA. 22. The PHA certifies that it is in comp liance with applicab le Federal statutory and regulatory requirements, in cluding the Declaration of Trust(s). Housing Authority of the County of Contra Costa CA011 PHA Name PHA Number/HA Code x Annual PHA Plan for Fis cal Year 20 19 5-Year PHA Plan for Fiscal Years 20 - 20 I hereby cer tify that all the in formation stated herein, as well as any information provided in the accompaniment herewith , is true and accurate. Warning: HUD will prosecute false claims and st at ements. Con vi ction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1 01 0, 1012; 31 U.S.C. 372 9, 3802). Name of Auth or ize d Off icial T it le Karen Mitchoff CHAIR, BOARD OF COMMISSIONERS Signature Dat e December 11, 2018 December 11, 2018 Housing Authority Minutes 31 Attachment B Summary of ACOP Changes  Chapter 9 – Introduction: In accord with the FAST Act, HUD allows PHAs the option to perform triennial reexaminations for families paying income-based or flat rent. HACCC will perform triennial examinations per HUD’s FAST Act.  Chapter 9-I.A. Overview: Language will be updated to reference converting annual reexaminations to triennials per the FAST Act (24 CFR 960.257)  Chapter 11 - Community Service : language will be updated to reference PIH notice 2015-12, to allow residents to make up delinquent hours within 120 days of lease termination and include self-certification ability. December 11, 2018 Housing Authority Minutes 32 Attachment C Summary of 2018 Administrative Plan Changes  Added Chapter 18 - PBV Under the Rental Assistance Demonstration (RAD) Program to the table of contents.  Deleted Housing Rights, Inc as a local agency where you can file housing discrimination complaints. All complaints should be filed with HUD's Office of Fair Housing and Equal Opportunity.  Added the Mainstream Program for Non-Elderly Disabled Households as a Special Purpose Funding source. This permits participants of the program to bypass the Housing Choice Voucher (HCV) waiting list.  Added a preference for participants of the Mainstream Program to the list of HCV waiting list preferences. Permits 250 points be awarded to participants so that they can rise to the top and be assisted immediately.  Deleted a section where the preferences were repeated within the same chapter of the Administrative Plan.  Added a time frame within which lead based paint hazards must be corrected when there is a child under six living in the household. Owners will have 30 days to make corrections.  Defined the period when a triennial income certification is permitted and clarified when non- fixed incomes will be verified. If at least 90% of the household income is from a fixed source, then can certify the income every three years and all non-fixed income will be verified every 3rd year. If at least one source of income is fixed but accounts for less than 90 % of the household's income, HACCC shall verify non-fixed income annually.  Modified the homeownership section of the Administrative Plan to bring it to conformity with the Nan McKay template. Modifications were made as follows: 1. Clarified that only participants in good standing could enroll in the homeownership program and provided clarification of how good standing is defined. 2. Changed the eligibility for homeownership to require that the head of household rather than one or more adult family members must be employed for one year prior to the start of homeownership participation. 3. Clarified when a homeownership participant will be required to undergo post-purchase housing counseling. Mainly when violating obligations or failing to perform to program expectations. 4. Specified that a Housing Quality Standards inspection must be conducted and passed prior to closing on a sale. 5. Added a requirement that the family be required to provide at least 1% of the down payment from their own savings or escrow account. 6. Specified the requirements for continued assistance under the homeownership program. December 11, 2018 Housing Authority Minutes 33 7. Specified that the family must execute a Statement of Homeownership Participation prior to participation in homeownership. 8. Added a requirement for continued employment, subject to mitigation, while participating in the homeownership program. 9. Added language regarding the prohibition on sale or conveyance of the property. 10. Clarified several Family obligations that are further specified in the Statement of Homeownership Participation. 11. Removed duplicate language from the existing Administrative Plan. 12. Added language regarding the family's right to an informal hearing if they are being terminated from the HCV Homeownership Program 13. Added language regarding recapture of the homeownership assistance paid on behalf of the family in the event of fraud or misrepresentation of material facts.  Payment Standard changes will be effective on January 1st of every year or within 90 days/3 months of the HUD published Fair Market Rent effective date, whichever is earlier.  Added language regarding the appeal process for informal hearing decisions and established a line of appeal to the Executive Director or their designee when appealing a hearing decision.  Revised language regarding owner notification of HUD about reports of children with elevated blood levels (EBL) to HUD. Within 5 days of receiving a report of a child with EBL, the owner must notify HUD within 5 business days. The same requirement shall apply to HACCC when notified by an owner that a child has been reported as having an EBL in their unit.  Revised Project Based Voucher (PBV) language regarding PBV Program set asides. In addition to 20 % of Voucher units, an additional 10% can be set aside for PBV assistance if the units are dedicated to homeless as defined by Section 103 of the McKinney -Vento Homeless Assistance Act, veterans of the U.S. Armed Forces and/or projects that provide supportive housing to elderly or disabled households as defined in 24CFR 5.403 or are located in a census tract with a poverty rate of 20 percent or less.  New language is being added to specify which units do not count against HACCC's 20% threshold for PBV assistance. These include RAD, VASH PBV Set-Aside funding and units that were previously subject to certain federal rent restrictions or were receiving another type of long- term housing subsidy provided by HUD are not subject to the cap. The unit must be covered under a PBV HAP contract that first became effective on or after 4/18/17.  Clarifying that HACCC may select a public housing project in which HACCC has an ownership interest or control and will spend a minimum amount per unit in rehabilitation or construction improvements through a non-competitive selection process for awarding PBV assistance to the project.  Modified the cap on the number of PBVs in a project from the greater of 25% or 25 units to the greater of 25 units or 40% of the units in the project when the property is located in a census tract with a poverty rate of less than 20 %.  Clarified that PBV units that were previously subject to certain federal rent restrictions or receiving another type of long-term housing subsidy provided by HUD are exempt from the project cap. In other words, 100 percent of the units in these projects may receive PBV December 11, 2018 Housing Authority Minutes 34 assistance. This was achieved by striking several citations from this section of the Administrative Plan.  Clarified that HACCC shall not provide assistance to a family until the unit has passed Housing Quality Standards inspections.  HACCC will no longer permit applicants who are not 62 years of age or older to be placed on site-based PBV waiting lists targeted to units restricted to elderly households. As a matter of fairness, for previously established PBV waiting lists with non-elderly applicants, if at the time they reach the top of a senior waiting list, they are 55 years of age or older and have applications for other senior developments in the PBV portfolio, they will be removed from the list they reached the top of only. The other waiting list applications will remain active until they reach the top of those waiting lists. At that time, if they are still not 62 years of age or older, they will be removed from that particular waiting list at that time.  Revised the list of properties participating in the PBV program to include all RAD PBV-assisted properties.  Revised the list of PBV units that are restricted to homeless households who must be referred from the Coordinated Entry System of Contra Costa County. Added 5 units at Robin Lane Apartments in Concord.  Added language regarding when a family is eligible to move with continued assistance from a project-based voucher assisted unit. Family must have been in the unit for 12 consecutive months and be in good standing as defined in the Administrative Plan.  Added a new Chapter 18 - Project-Based Voucher (PBV) Under the Rental Assistance Demonstration (RAD) Program to the Administrative Plan. Areas covered are as follows: Part I: General Requirements. This part describes general provisions of the PBV program, including maximum budget authority requirements, relocation requirements, and equal opportunity requirements. Part II: PBV Project Selection. This part describes the cap on assistance at projects receiving PBV assistance, ownership and control, and site selection standards. Part III: Dwelling Units. This part describes requirements related to housing quality standards, the type and frequency of inspections, and housing accessibility for persons with disabilities. Part IV: Housing Assistance Payments Contract. This part discusses HAP contract requirements and policies including the execution and term of the HAP contract. Part V: Selection of PBV Program Participants. This part describes the requirements and policies governing how the PHA and the owner will select a family to receive PBV assistance. Part VI: Occupancy. This part discusses occupancy requirements related to the lease, and describes under what conditions families are allowed or required to move. Part VII: Determining Contract Rent. This part describes how the initial rent to owner is determined, and how rent will be redetermined throughout the life of the HAP contract. December 11, 2018 Housing Authority Minutes 35 Part VIII: Payments to Owner. This part describes the types of payments owners may receive under this program. December 11, 2018 Housing Authority Minutes 36 1 ATTACHMENT A HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA PROGRESS IN MEETING MISSION AND·GOALS Goal: Expand the Supply of Assisted Housing Progress Report: • Received 4 RAD awards for the Las Deltas property in order to convert the 214 units to project-based vouchers that can be leveraged to develop a greater number of new units; • Awarded 185 units of project-based vouchers (PBV) and 119 units of Rental Assistance Demonstration (RAD) PBV to 11 projects throughout Contra Costa County. These vouchers (including the project-based vouchers) helped fund 591 units of new affordable housing; • Continued to partner with the County to maximize utilization of Shelter-Plus Care program. Now serve over 325 households; • Housed nearly 194 veteran households through the VASH program; • Transitioned an 11-unit HUD Multi-Family housing development to Enhanced Vouchers; • Successfully placed 3 households into the HCV Homeownership Program; • Maintained average occupancy at most properties of 98% or better. Future Actions • Continue to offer and leverage project-based vouchers to spur affordable housing development, particularly in conjunction with the County's HOME and CDBG loan programs; • Seek additional VASH funding. To date, HACCC has been awarded 147 VASH Vouchers and continues to work with the VA Medical Center to house veterans; • Seek to project-base VASH vouchers by identifying developers who may be interested in such funding if it becomes available; • Continue to work with CSG Advisors in order to identify funding mechanisms to rehabilitate or redevelop all of its public housing properties. If the analysis indicates redevelopment or conversion to RAD or other project-based solutions are viable options, then pursue such funding as a means to spur development of new affordable housing in addition to rehabilitation/preservation of existing public housing; • Work with the City of Antioch to identify funding to resume the funding of rental rehabilitation loans • Continue to work with homeless housing and service providers to develop a preference for transitional housing graduates which will be operational in 2018; • Seek any HUD funding for additional units that becomes available. • Seek other relevant housing funds that become available. December 11, 2018 Housing Authority Minutes 37 2 Goal: Improve the Quality of Assisted Housing Progress Report: • Utilized over $7 million in capital funds to maintain properties including extensive interior modernization at Bayo Vista and exterior modernizations at several large sites. Entire properties were reroofed, repainted, or repaved. New windows, flooring, and cabinetry replaced old components and security features (new site lighting and door locks for example); • New styles of interior finishes are being utilized in public housing units to upgrade the appearance of units so that they more closely emulate market-rate units; • As part of an ongoing rehabilitation process, HACCC has now rehabilitated almost all offline units (with the exception of Las Deltas in North Richmond). Apart from Las Deltas, every public housing property now has an average occupancy rate that is at or above 98%; • Work order turnaround times continued to improve through the implementation of new processes; • PASS scores for public housing unit inspections continued to improve.  Continued to operate medical office in the Bayo Vista development, operated in collaboration with Life Long Medical services.  HACCC contracted with CSG Advisors in order to identify funding mechanisms to rehabilitate or redevelop all of its public housing properties. HACCC now has a plan in place to update and preserve existing public housing where it makes financial sense to do so and to provide adequate funding for these units over the long term Future Actions • Based on the CSG plan, major modernization programs are expected to begin at one or more of the public housing properties once sources of funding are identified and secured. Based on preliminary analysis, modernization is expected to continue well beyond the next five-year plan; A Phase II EPC may be considered as part of the modernization process. • Will continue to implement new styles of interior finishes in order to improve the appearance of units; • Phased site improvements at all public housing properties are in the planning stage. Work will include supplemental ADA improvements and landscape modernization. • Will continue to partner with regional housing authorities and cities to conduct landlord workshops and informational meetings regarding the voucher program; • HACCC will continue to improve work order turnaround time through automation and training; • HACCC will improve inspection protocols by implementing new software that will more easily allow integrating the outcome of inspections into the work order system. Will transition to handheld inspection devices for the HCV Program; • HACCC staff will continue to emphasize good housekeeping and curb appeal with tenants and maintenance staff; December 11, 2018 Housing Authority Minutes 38 3 Goal: Provide an Improved Living Environment Progress Report: • Provided funding for additional police/Sheriff patrols at the three largest public housing communities; • Continued to work with several County and local agencies, to coordinated funding to increase programs at public housing properties. • Continued to coordinate communication between management staff and sheriff and local law enforcement officers at public housing properties; • Surveillance cameras continued to benefit properties; • Increased the number of RAB members • Continued to coordinate youth activities in El Pueblo Housing Development. The Center provides a variety of activities including recreational, afterschool program and library programs; • Expanded the number of RAB meetings held annually • Partnered with the County to offer Head Start facilities at four public housing properties; • Continued operation of a variety of social, nutrition and service programs at our properties. • Provided medical services to public housing and low-income residents of the Rodeo area, through a new medical office operated by Lifelong Medical at the Bayo Vista Development. Future Actions • Seek to re-establish the De-concentration Bonus in SEMAP; • Utilize increased site presence by managers to encourage formation of more resident councils; • Utilize increased site presence by managers to hold more frequent meetings with tenants; • Increase and improve common area lighting in all housing communities; • Continue funding additional police/Sheriff patrols as long as budget permits; • Continue to work with law enforcement to improve response time; • Increase use of surveillance cameras as needed; • Seek funding to have Security Services at public housing sites in East County • Seek grants or other funding that will facilitate expanded services for HACCC's clients; • Seek partnerships with local community agencies to increase and strengthen services offered to public housing tenants and voucher clients; • Continue to improve and enforce public housing screening policies and procedures. December 11, 2018 Housing Authority Minutes 39 4 Goal: Promote Self-sufficiency and Asset Development of Assisted Households Progress Report: • Since January of 2016, HACCC had 26 participants graduate from its FSS Program with over $453,057 in escrow; • Employed Section 3 hires through construction contracts, employment training and jobs programs, or direct hires in a variety of contracts; • Partnered with the Workforce Development Board to sign an MOU that aligns common goals for self-sufficiency for low income families in Contra Costa County; • Continue to partner with REACH to utilize Section 3 employees to increase landscaping and grounds keeping services to HACCC's property in North Richmond. Future Actions • Continue to operate HACCC's self-sufficiency programs despite surpassing HUD's participation/graduation requirements; • Expand voucher self-sufficiency services (if not escrow accounts) to public housing tenants where feasible; • Seek other funding that will facilitate expanded services for HACCC's clients; • Expand the FSS Program Coordinating Committee (PCC) to s eek partnerships with local community agencies to increase and strengthen services offered to public housing tenants and voucher clients; • Provide or attract supportive services designed to improve resident employability; • Provide or attract supportive services to increase independence for the elderly or families with disabilities; • Continue existing policies that permit voucher homeownership; • Continue to enforce the Community Services Requirements policy; • Provide Section 3 employment and training opportunities for residents where feasible Goal: Ensure Equal Opportunity in Housing Progress Report: • Established a Reasonable Accommodation roundtable for both Public Housing and HCV Managers • Continued to train on the Violence Against Women Act for all HCV and public housing managers. • Conducted Reasonable Accommodation training to all HCV and public housing staff; • Continued to train on Limited English Proficiency requirements for all HCV and public housing managers. • Continued to use other external and internal legal providers to conduct Fair Housing training for staff. December 11, 2018 Housing Authority Minutes 40 5 Future Actions • Provide updated fair housing and ADA training for all staff. • Provide updated training on the Violence Against Women Act for all staff. • Provide updated training on Limited English Proficiency requirements for all staff. • Continue to expand network of service providers who can assist with outreach for day-to -day client services, wait list openings and other events. • Work with network of social service providers to conduct outreach to families and individuals who are disabled, homeless or who have limited English proficiency when HACCC open its HCV and public housing wait lists. • Continue providing services in multiple languages as appropriate. • Review and revise HACCC's existing reasonable accommodation policies and procedures as needed. December 11, 2018 Housing Authority Minutes 41 Annual Statement/Performance and Evaluation ReportCapital Fund Program, Capital Fund Program Replacement Housing Factor andCapital Fund Financing ProgramOffice of Public and Indian HousingU.S. Department of Housing and Urban DevelopmentPart I: SummaryPHA Name:Grant Type and NumberCapital Fund Program Grant No.Replacement Housing Factor Grant No.Date of CFFP:FFY of Grant:FFY of Grant Approval:Type of GrantOriginal Annual StatementPerformance and Evaluation Report for Period Ending:Reserve for Disasters/EmergenciesRevised Annual Statement (Revision No: )Final Performance and Evaluation ReportHousing Authority of the County Contra CostaX12577-027407/31/2017LineSummary by Development AccountTotal Estimated CostTotal Actual CostOriginalRevisedObligatedExpended(1)(2)1Total non-CFP Funds21406 Operations (may not exceed 20% of line 20)(3)31408 Management Improvements41410 Administration (may not exceed 10% of line 20)51411 Audit61415 Liquidated Damages71430 Fees and Costs81440 Site Acquisition91450 Site Improvement101460 Dwelling Structures111465.1 Dwelling Equipment-NonexpendableForm HUD-50075.1(4/2008)(1) To be completed for the Performance and Evaluation Report(2) To be completed for the Performance and Evaluation Report or a Revised Annual Statement(3) PHAs with under 250 units in management may use 100% of CFP Grants for operations(4) RHF funds shall be include hereCA01P01150119December 11, 2018Housing Authority Minutes42 Annual Statement/Performance and Evaluation ReportCapital Fund Program, Capital Fund Program Replacement Housing Factor andCapital Fund Financing ProgramOffice of Public and Indian HousingU.S. Department of Housing and Urban DevelopmentPart I: SummaryPHA Name:Grant Type and NumberCapital Fund Program Grant No.Replacement Housing Factor Grant No.Date of CFFP:FFY of Grant:FFY of Grant Approval:Type of GrantOriginal Annual StatementPerformance and Evaluation Report for Period Ending:Reserve for Disasters/EmergenciesRevised Annual Statement (Revision No: )Final Performance and Evaluation ReportHousing Authority of the County Contra CostaX12577-027407/31/2017LineSummary by Development AccountTotal Estimated CostTotal Actual CostOriginalRevisedObligatedExpended(1)(2)121470 Non-dwelling Structures131475 Non-dwelling equipment141480 General Capital Fund151485 Demolition161492 Moving to Work Demonstration171495.1 Relocation Costs18a 1499 Development Activities (4)18ba 1501 Collateralization or Debt Service paid by the PHA199000 Collateralization or Debt Service paid via System of Direct Payment201502 Contingency (may not exceed 8% of line 20)21Amount of Annual Grant: (sum of lines 2-20)Form HUD-50075.1(4/2008)(1) To be completed for the Performance and Evaluation Report(2) To be completed for the Performance and Evaluation Report or a Revised Annual Statement(3) PHAs with under 250 units in management may use 100% of CFP Grants for operations(4) RHF funds shall be include hereCA01P01150119December 11, 2018Housing Authority Minutes43 Annual Statement/Performance and Evaluation ReportCapital Fund Program, Capital Fund Program Replacement Housing Factor andCapital Fund Financing ProgramOffice of Public and Indian HousingU.S. Department of Housing and Urban DevelopmentPart I: SummaryPHA Name:Grant Type and NumberCapital Fund Program Grant No.Replacement Housing Factor Grant No.Date of CFFP:FFY of Grant:FFY of Grant Approval:Type of GrantOriginal Annual StatementPerformance and Evaluation Report for Period Ending:Reserve for Disasters/EmergenciesRevised Annual Statement (Revision No: )Final Performance and Evaluation ReportHousing Authority of the County Contra CostaX12577-027407/31/2017LineSummary by Development AccountTotal Estimated CostTotal Actual CostOriginalRevisedObligatedExpended(1)(2)22Amount of line 21 Related to LBP Activities23Amount of line 21 Related to Section 504 Activities24Amount of line 21 Related to Security - Soft Costs25Amount of line 21 Related to Security - Hard Costs26Amount of line 21 Related to Energy Conservation MeasuresSignature of Executive Director DateSignature of Public Housing Director Date/S/ MF224006/25/2018Form HUD-50075.1(4/2008)(1) To be completed for the Performance and Evaluation Report(2) To be completed for the Performance and Evaluation Report or a Revised Annual Statement(3) PHAs with under 250 units in management may use 100% of CFP Grants for operations(4) RHF funds shall be include hereCA01P01150119December 11, 2018Housing Authority Minutes44 Annual Statement/Performance and Evaluation ReportCapital Fund Program, Capital Fund Program Replacement Housing Factor andCapital Fund Financing ProgramOffice of Public and Indian HousingU.S. Department of Housing and Urban DevelopmentPart II: Supporting PagesPHA Name:Grant Type and NumberCapital Fund Program Grant No.Replacement Housing Factor Grant No.CFFP(Yes/No):Federal FFY of Grant:Housing Authority of the County Contra Costa2577-027407/31/2017Development NumberName/PHA-Wide ActivitiesGeneral Description of MajorWork CategoriesTotal Estimated CostTotal Actual CostOriginal RevisedFundsObligatedFundsExpended(2)(1)DevelopmentAccount No.Status of WorkQuantityCA011200000 - VISTA DELCAMINO$80,000.00 $80,000.00Vista del Camino Remodel Select Units (Dwelling Unit-Interior (1480),Dwelling Unit-Site Work (1480),Dwelling Unit-Exterior(1480) )CA011800000 - CASA DE SERENA$59,000.00 $59,000.00Casa de Serena Remodel Select Units (Dwelling Unit-Site Work (1480),DwellingUnit-Exterior (1480),Dwelling Unit-Interior(1480) )CA011100000 - ALHAMBRATERRACE$100,000.00 $100,000.00Hacienda Comprehensive Modernization (Dwelling Unit-Exterior (1480),Dwelling Unit-Interior (1480),Dwelling Unit-Site Work (1480))CA011900000 - ELDER WINDS$138,000.00 $140,000.00Elder Winds Comprehensive Modernization (Dwelling Unit-Exterior (1480),Dwelling Unit-Site Work (1480),Dwelling Unit-Interior (1480))Form HUD-50075.1(4/2008)(1) To be completed for the Performance and Evaluation Report or a Revised Annual Statement(2) To be completed for the Performance and Evaluation ReportCA01P01150119December 11, 2018Housing Authority Minutes45 Annual Statement/Performance and Evaluation ReportCapital Fund Program, Capital Fund Program Replacement Housing Factor andCapital Fund Financing ProgramOffice of Public and Indian HousingU.S. Department of Housing and Urban DevelopmentPart II: Supporting PagesPHA Name:Grant Type and NumberCapital Fund Program Grant No.Replacement Housing Factor Grant No.CFFP(Yes/No):Federal FFY of Grant:Housing Authority of the County Contra Costa2577-027407/31/2017Development NumberName/PHA-Wide ActivitiesGeneral Description of MajorWork CategoriesTotal Estimated CostTotal Actual CostOriginal RevisedFundsObligatedFundsExpended(2)(1)DevelopmentAccount No.Status of WorkQuantityCA011200000 - VISTA DELCAMINO$100,000.00 $100,000.00Kidd Manor Comprehensive Modernization (Dwelling Unit-Exterior (1480),Dwelling Unit-Interior (1480),Dwelling Unit-Site Work (1480))CA011100000 - ALHAMBRATERRACE$53,000.00 $53,000.00Alhambra Terrace Modernization ( DwellingUnit-Exterior (1480),Dwelling Unit-Interior(1480),Dwelling Unit-Site Work (1480) )CA011300000 - LOS NOGALES$100,000.00 $100,000.00Casa de Manana ComprehensiveModernization ( Dwelling Unit-Exterior(1480),Dwelling Unit-Interior (1480),DwellingUnit-Site Work (1480) )CA011900000 - ELDER WINDS$100,000.00 $100,000.00Elder Winds Comprehensive Modernization (Dwelling Unit-Exterior (1480),Dwelling Unit-Interior (1480),Dwelling Unit-Site Work (1480))Form HUD-50075.1(4/2008)(1) To be completed for the Performance and Evaluation Report or a Revised Annual Statement(2) To be completed for the Performance and Evaluation ReportCA01P01150119December 11, 2018Housing Authority Minutes46 Annual Statement/Performance and Evaluation ReportCapital Fund Program, Capital Fund Program Replacement Housing Factor andCapital Fund Financing ProgramOffice of Public and Indian HousingU.S. Department of Housing and Urban DevelopmentPart II: Supporting PagesPHA Name:Grant Type and NumberCapital Fund Program Grant No.Replacement Housing Factor Grant No.CFFP(Yes/No):Federal FFY of Grant:Housing Authority of the County Contra Costa2577-027407/31/2017Development NumberName/PHA-Wide ActivitiesGeneral Description of MajorWork CategoriesTotal Estimated CostTotal Actual CostOriginal RevisedFundsObligatedFundsExpended(2)(1)DevelopmentAccount No.Status of WorkQuantityCA011700000 - LAS DELTAS$79,380.00 $79,380.00Unit Window & Door Covers ( Dwelling Unit-Exterior (1480) )Not associated with any specificdevelopment$725,000.00 $724,000.00Operations ( Operations (1406) )Not associated with any specificdevelopment$290,000.00 $289,000.00Management Improvements ( ManagementImprovement (1408) )Not associated with any specificdevelopment$230,047.00 $230,047.00Fees & Costs, Audit ( Contract Administration(1480) )Form HUD-50075.1(4/2008)(1) To be completed for the Performance and Evaluation Report or a Revised Annual Statement(2) To be completed for the Performance and Evaluation ReportCA01P01150119December 11, 2018Housing Authority Minutes47 Annual Statement/Performance and Evaluation ReportCapital Fund Program, Capital Fund Program Replacement Housing Factor andCapital Fund Financing ProgramOffice of Public and Indian HousingU.S. Department of Housing and Urban DevelopmentPart II: Supporting PagesPHA Name:Grant Type and NumberCapital Fund Program Grant No.Replacement Housing Factor Grant No.CFFP(Yes/No):Federal FFY of Grant:Housing Authority of the County Contra Costa2577-027407/31/2017Development NumberName/PHA-Wide ActivitiesGeneral Description of MajorWork CategoriesTotal Estimated CostTotal Actual CostOriginal RevisedFundsObligatedFundsExpended(2)(1)DevelopmentAccount No.Status of WorkQuantityNot associated with any specificdevelopment$289,000.00 $289,000.00Administration ( Administration (1410) )CA011700000 - LAS DELTAS$429,620.00 $555,620.00Las Deltas Demolition ( Dwelling Unit -Demolition (1480) )CA011700000 - LAS DELTAS$126,000.00Tenant Relocation Costs For RAD ( RAD(1503) )$2,899,047.00 $2,899,047.00Total:Form HUD-50075.1(4/2008)(1) To be completed for the Performance and Evaluation Report or a Revised Annual Statement(2) To be completed for the Performance and Evaluation ReportCA01P01150119December 11, 2018Housing Authority Minutes48 Annual Statement/Performance and Evaluation ReportCapital Fund Program, Capital Fund Program Replacement Housing Factor andCapital Fund Financing ProgramOffice of Public and Indian HousingU.S. Department of Housing and Urban DevelopmentPart III: Implementation Schedule for Capital Fund Financing ProgramPHA Name:Federal FFY of Grant:Housing Authority of the County Contra Costa2577-027407/31/2017Development NumberName/PHA-Wide ActivitiesAll Fund Obligated (Quarter Ending Date) All Funds Expended (Quarter Ending Date)Original Obligation EndDateActual Obligation EndDateOriginal ExpenditureEnd DateActual Expenditure EndDate(1)Reasons for Revised Target DatesForm HUD-50075.1(4/2008)(1) Obligation and expenditure end dated can only be revised with HUD approval pursuant to Section 9j of the U.S, Housing Act of 1937, as amended.December 11, 2018Housing Authority Minutes49 December 11, 2018Housing Authority Minutes50 December 11, 2018Housing Authority Minutes51 December 11, 2018Housing Authority Minutes52 December 11, 2018Housing Authority Minutes53 December 11, 2018Housing Authority Minutes54 December 11, 2018Housing Authority Minutes55 December 11, 2018Housing Authority Minutes56 December 11, 2018Housing Authority Minutes57 December 11, 2018Housing Authority Minutes58 December 11, 2018Housing Authority Minutes59 December 11, 2018Housing Authority Minutes60 December 11, 2018Housing Authority Minutes61 December 11, 2018Housing Authority Minutes62 December 11, 2018Housing Authority Minutes63 December 11, 2018Housing Authority Minutes64 December 11, 2018Housing 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2018Housing Authority Minutes131 December 11, 2018Housing Authority Minutes132 December 11, 2018Housing Authority Minutes133 December 11, 2018Housing Authority Minutes134 December 11, 2018Housing Authority Minutes135 December 11, 2018Housing Authority Minutes136 December 11, 2018Housing Authority Minutes137 PHA 5-Year and Annual Plan U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 4/30/2011 1.0 PHA Information PHA Name: Housing Authority of the County of Contra Costa (HACCC) PHA Code:CA011 PHA Type: Small High Performing Standard HCV (Section 8) PHA Fiscal Year Beginning: (MM/YYYY): 04/2019 2.0 Inventory (based on ACC units at time of FY beginning in 1.0 above) Number of PH units: ___1,147______________ Number of HCV units : ___6,996_________ 3.0 Submission Type 5-Year and Annual Plan X Annual Plan Only 5-Year Plan Only 4.0 PHA Consortia PHA Consortia: (Check box if submitting a joint Plan and complete table below.) Participating PHAs PHA Code Program(s) Included in the Consortia Programs Not in the Consortia No. of Units in Each Program PH HCV PHA 1: PHA 2: PHA 3: 5.0 5-Year Plan. Complete items 5.1 and 5.2 only at 5-Year Plan update. 5.1 Mission. State the PHA’s Mission for serving the needs of low-income, very low-income, and extremely low income families in the PHA’s jurisdiction for the next five years: To provide high quality affordable housing solutions and to promote self-sufficiency for low-income people of Contra Costa County. 5.2 Goals and Objectives. Identify the PHA’s quantifiable goals and objectives that will enable the PHA to serve the needs of low-income and very low-income, and extremely low-income families for the next five years. Include a report on the progress the PHA has made in meeting the goals and objectives described in the previous 5-Year Plan. HACCC’S Goals are to: • Expand the Supply of Assisted Housing • Improve the Quality of Assisted Housing • Provide an Improved Living Environment • Promote Self-sufficiency and Asset Development of Families and Individuals • Ensure Equal Opportunity in Housing • Expand literacy across all agency housing program participants See Attachment A for a progress report on meeting these goals over the past five years. December 11, 2018 Housing Authority Minutes 138 6.0 PHA Plan Update (a) Identify all PHA Plan elements that have been revised by the PHA since its last Annual Plan submission: The following Plan elements have been revised since HACCC’s last Annual Plan submission: HACCC added the following item to its Public Housing Admissions and Continued Occupancy Plan: See Attached B HACCC added the following items to Administrative Plan: See Attached C (b) Identify the specific location(s) where the public may obtain copies of the 5-Year and Annual PHA Plan. For a complete list of PHA Plan elements, see Section 6.0 of the instructions. • 3133 Estudillo Street Martinez, CA (Main administrative office). • 990 A Rosemary Lane, Oakley, CA (Oakley AMP office) • 875 El Pueblo Avenue, Pittsburg, CA (El Pueblo AMP office) • #2 California Street, Rodeo, CA (Rodeo AMP office) • 2870 Howe Road, Martinez, CA (Main HCV office) • 2324 College Lane, San Pablo, CA (San Pablo office) • www.contracostahousing.org (HACCC website) • www.hud.gov/offices/pih/pha/approved (HUD website - available after HUD approval) 7.0 Hope VI, Mixed Finance Modernization or Development, Demolition and/or Disposition, Conversion of Public Housing, Homeownership Programs, and Project-based Vouchers. Include statements related to these programs as applicable. a) HOPE VI or Mixed Finance Modernization or Development. HACCC will continue to work with CSG Advisors in order to identify funding mechanisms to rehabilitate or redevelop all of its public housing properties. HACCC’s goal is to preserve or increase the number of housing units affordable to public housing eligible families (regardless of whether they remain public housing specifically) and to provide adequate funding for these units over the long term. HACCC continues to evaluate and consider its options for development and preservation of its public housing portfolio. Addressing its needs may include applying for additional RAD, Choice Neighborhoods, a Phase II Energy Performance Contract or any other appropriate HUD programs. HACCC has already been awarded RAD funding for 214 units at Las Deltas in North Richmond (CA011-006, CA011-009A, CA011-009B). HACCC may also seek state and local funding through bonds, tax credits or any other available programs. The HACCC is pursuing a demolition application for 63 units at the Las Deltas(CA006 and CA009A) property in North Richmond and applying for a disposition application for the remaining of the 32 units at Las Deltas(CA009b) in North Richmond. b) Conversion of Public Housing. HACCC continues to work with CSG Advisors in order to identify funding mechanisms to rehabilitate or redevelop all of its public housing properties. If CSG’s analysis shows that a viable plan does not exist to adequately fund rehabilitation and ongoing maintenance at any of HACCC’s public housing properties, HACCC may submit voucher conversion applications for any of its public housing properties. HACCC also may submit applications to HUD for any other conversion funding programs that become available. c) Homeownership. HACCC currently offers a homeownership voucher program. d) Project-based Vouchers. HACCC has already committed 429 project-based vouchers (PBV). In addition, HACCC has conditionally approved 367 PBV units for thirteen projects, of which 214 units are committed to the RAD Program, as replacement housing for units removed from the public housing inventory at Las Deltas. The use of PBVs is consistent with HACCC’s PHA Plan. Among HACCC’s goals are to expand the supply of assisted housing and to increase assisted housing choices. By utilizing PBVs from HACCC, developers are able to leverage funding and produce additional units of new or modernized affordable housing. HACCC plans to award PBV funding throughout its jurisdiction in order to provide affordable housing options for clients in as broad a geographic area as possible. HACCC may also utilize PBVs in any other public housing redevelopment/repositioning projects it may undertake. 8.0 Capital Improvements. Please complete Parts 8.1 through 8.3, as applicable. 8.1 Capital Fund Program Annual Statement/Performance and Evaluation Report. As part of the PHA 5-Year and Annual Plan, annually complete and submit the Capital Fund Program Annual Statement/Performance and Evaluation Report, form HUD-50075.1, for each current and open CFP grant and CFFP financing. See attached. 8.2 Capital Fund Program Five-Year Action Plan. As part of the submission of the Annual Plan, PHAs must complete and submit the Capital Fund Program Five-Year Action Plan, form HUD-50075.2, and subsequent annual updates (on a rolling basis, e.g., drop current year, and add latest year for a five year period). Large capital items must be included in the Five-Year Action Plan. See attached. December 11, 2018 Housing Authority Minutes 139 8.3 Capital Fund Financing Program (CFFP). Check if the PHA proposes to use any portion of its Capital Fund Program (CFP)/Replacement Housing Factor (RHF) to repay debt incurred to finance capital improvements. December 11, 2018 Housing Authority Minutes 140 9.0 Housing Needs. Based on information provided by the applicable Consolidated Plan, information provided by HUD, and other generally available data, make a reasonable effort to identify the housing needs of the low-income, very low-income, and extremely low-income families who reside in the jurisdiction served by the PHA, including elderly families, families with disabilities, and households of various races and ethnic groups, and other families who are on the public housing and Section 8 tenant-based assistance waiting lists. The identification of housing needs must address issues of affordability, supply, quality, accessibility, size of units, and location. Based on the most recent Consolidated Plan for the County (2015-2020), of 335,053 households in the HOME Consortia area, there are 142,353 households or 42 percent of all households that are at 100 percent of Area Median Income (AMI) or below. Of these households, nearly 70 percent experience at least one or more housing problems as defined by HUD, with most housing issues experienced disproportionately by renters. Renters make up 35 percent of total households and 50 percent of those experiencing one or more housing problems. The area of greatest need is among renters in the extremely low-income category: 18,455 households, or 50 percent, experience substandard housing, overcrowding, or cost burden. Of those, 73 percent suffer from a cost burden of greater than 50 percent of income. According to HUD, disproportionate need refers to any need that is more than ten percentage points above the need demonstrated for the total households. The Contra Costa Consortium has 335,053 households, 142,353 of which have incomes below AMI. The number of households below AMI with a housing problem is 99,575, which represents about 70 percent of below-AMI households. While all racial/ethnic groups at particular income levels experience housing problems, there are three groups experiencing disproportionate housing need throughout the income spectrum. At the extremely low-income range (0-30 percent AMI) 84 percent of all households have a housing need, while 100 percent of American Indian/Alaska Natives experience a disproportionate need. At the low-income range (30-50 percent AMI), 74 percent of all households experience a housing need, while 88 percent of Black/African American and 85 percent of Hispanics experience a disproportionate housing need. At the moderate-income range (50-80 percent AMI), 64 percent of all households have a housing need, and 83 percent of Pacific Islanders experience a disproportionate housing need. At median income (80-100 percent AMI), 53 percent of all households have a housing need, while both Pacific Islanders (85 percent) and Hispanics (67 percent) experience a disproportionate housing need. The number of Contra Costa HOME Consortium households with a severe housing problem is 59,340, which represents about 43 percent of all households below 100 percent AMI. While all racial/ethnic groups experience housing problems at particular income levels, there are three groups experiencing disproportionate housing need throughout the income spectrum. At the extremely low-income range (0-30 percent AMI), 81 percent of all households have a severe housing need, and 88 percent (185 households) of Pacific Islanders experience a disproportionate need. At the low- income range (30-50 percent AMI), 48 percent of all households experience a housing need, while 58 percent of Hispanics experience a disproportionate severe housing need. At the moderate-income range (50-80 percent AMI), 32 percent of all households experience a housing need, while 46 percent of Pacific Islanders experience a disproportionate housing need. At the median income range (80-100 percent AMI), 20 percent of all households have a housing need, and an incredible 74 percent of Pacific Islanders experience a disproportionate severe housing need. Cost burden is defined as paying more than 30 percent of a household's income for housing. Severe cost burden is paying more than 50 percent of the household income for housing costs. In Contra Costa, 44 percent of all households are either cost burdened, or severely cost burdened. Pacific Islanders (473 households, or 37 percent) have a disproportionate cost burden. Both Black/African Americans (6,459 households, 28.8 percent) and Hispanics (14,343 households, 28.9 percent) experience disproportionate severe cost burden. There are 29,715 households with incomes at or less than 30 percent of the AMI with a housing problem. American Indians, Alaska Natives (140 households) have a disproportionate need. There are 24,762 households with incomes between 30 and 50 percent of the AMI with a housing problem. Black/African American (2,394 households) have a disproportionate need. There are 23,555 households with incomes between 50 and 80 percent of the AMI with a housing problem. Pacific Islanders (150 households) have a disproportionate need. There are 25,010 households with incomes at or less than 30 percent of the AMI with a severe housing problem. Pacific Islanders (185 households) have a disproportionate need. There are 16,142 households with incomes between 30 and 50 percent of the AMI with a housing problem. Hispanics (5,214 households) have a disproportionate need. There are 11,869 households with incomes between 50 and 80 percent of the AMI with a housing problem. Pacific Islanders (80 households) have a disproportionate need. 46.2% of the County’s renter households live in overcrowded housing. Among racial and ethnic groups reported in the Census, Latino/Hispanic households are most likely to live in crowded conditions in the County with 12.8% in such conditions. According to 2010 U.S. Census Data, the population of seniors 65 and older from 2000 to 2010 increased from 107,272 to 130, 432 in Contra Costa County, an increase of 21.5 percent. According to the American Community Survey (2008-12), 21.3 percent of households were headed by seniors. The three jurisdictions with the largest share of senior households are Walnut Creek (37.5 percent), Moraga (33.3 percent), and Orinda (30.9 percent) (ACS Data 2008-2012). Of the total County's senior population, nearly 35 percent have a disability limitation. Of all the jurisdictions in the County, San Pablo (51.1 percent), Pittsburg (46 percent), and Oakley (46.2 percent) have the highest share of senior populations living with disabilities. There are only approximately 10,200 assisted rental units affordable to lower-income households, of which, over 950 are at risk of converting to market rate housing. Over 7,000 beds in 473 residential care facilities are available for individuals with special needs, (such as frail elderly and persons with disabilities) who cannot live independently in conventional housing. However, this is significantly less than the population of frail elderly, disabled, and others who may need a supportive housing environment. Due to the ongoing gap in the availability of affordable housing, the County Consortium has assigned a high priority to new housing construction, homeownership assistance, and housing rehabilitation, particularly for households earning less than 50 percent of the area median income. Two final measures of need are seen in HACCC’s most recent housing choice voucher and public housing wait list openings. In November, 2008 the voucher wait list opening attracted nearly 40,000 families who applied for 6,000 positions on the wait list. In March 2017, nearly 17,000 families applied for the wait list for HACCC’s 1,177 unit public housing program. In 2018, the housing choice voucher wait list will open to general public. This summary of the need for affordable housing in HACCC’s jurisdiction is based on County’s Consolidated Plan, Census Data, data from the California Budget Project and the Authority’s Wait List. December 11, 2018 Housing Authority Minutes 141 9.1 Strategy for Addressing Housing Needs. Provide a brief description of the PHA’s strategy for addressing the housing needs of families in the jurisdiction and on the waiting list in the upcoming year. Note: Small, Section 8 only, and High Performing PHAs complete only for Annual Plan submission with the 5-Year Plan. • Lease Public Housing units to families on the public housing wait list. • Issue vouchers to families on the HCV wait list. • Award project-based vouchers to developers creating or preserving affordable housing. • Partner with the County to the extent permitted by HUD regulations to award project-based vouchers to developers receiving affordable housing funding from the County. • Attempt to increase HACCC’s total affordable housing units as the Authority repositions its public housing stock. • Pursue new funding opportunities presented by HUD through the Notice of Funding Availability (NOFA) process. • Continue to contract with other Cities in Contra Costa to manage their rental rehabilitation program, which helps to preserve and expand the supply of affordable housing. • Continue to operate the Authority’s self-sufficiency programs despite surpassing HUD’s participation/graduation requirements in an effort to stabilize and solidify the financial positions of • families currently on the program while freeing existing housing subsidies for new families. 10.0 Additional Information. Describe the following, as well as any additional information HUD has requested. (a) Progress in Meeting Mission and Goals. Provide a brief statement of the PHA’s progress in meeting the mission and goals described in the 5- Year Plan. See Attachment A (b) Significant Amendment and Substantial Deviation/Modification. Provide the PHA’s definition of “significant amendment” and “substantial deviation/modification” • Changes to rent policies • Changes to admission policies • Changes to organization of any waiting list • Changes in the use of the Capital Fund • Any change regarding the demolition, disposition or conversion designation of a property (c) As part of the Rental Assistance Demonstration (RAD), HACCC is redefining the definition of a substantial deviation from the PHA Plan to exclude the following RAD-specific items: 1. The decision to convert to either Project Based Rental Assistance or Project Based Voucher Assistance; a. Changes to the Capital Fund Budget produced as a result of each approved RAD Conversion, regardless of whether the proposed conversion will include use of additional Capital Funds; b. Changes to the construction and rehabilitation plan for each approved RAD conversion; and c. Changes to the financing structure for each approved RAD conversion. December 11, 2018 Housing Authority Minutes 142 11.0 Required Submission for HUD Field Office Review. In addition to the PHA Plan template (HUD-50075), PHAs must submit the following documents. Items (a) through (g) may be submitted with signature by mail or electronically with scanned signatures, but electronic submission is encouraged. Items (h) through (i) must be attached electronically with the PHA Plan. Note: Faxed copies of these documents will not be accepted by the Field Office. (a) Form HUD-50077, PHA Certifications of Compliance with the PHA Plans and Related Regulations (which includes all certifications relating to Civil Rights) (b) Form HUD-50070, Certification for a Drug-Free Workplace (PHAs receiving CFP grants only) (c) Form HUD-50071, Certification of Payments to Influence Federal Transactions (PHAs receiving CFP grants only) (d) Form SF-LLL, Disclosure of Lobbying Activities (PHAs receiving CFP grants only) (e) Form SF-LLL-A, Disclosure of Lobbying Activities Continuation Sheet (PHAs receiving CFP grants only) (f) Resident Advisory Board (RAB) comments. Comments received from the RAB must be submitted by the PHA as an attachment to the PHA Plan. PHAs must also include a narrative describing their analysis of the recommendations and the decisions made on these recommendations. (g) Challenged Elements (h) Form HUD-50075.1, Capital Fund Program Annual Statement/Performance and Evaluation Report (PHAs receiving CFP grants only) (i) Form HUD-50075.2, Capital Fund Program Five-Year Action Plan (PHAs receiving CFP grants only) December 11, 2018 Housing Authority Minutes 143 _______________________________________________________________________________________________________________________________________ This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added a new section 5A to the U.S. Housing Act of 1937, as amended, which introduced 5-Year and Annual PHA Plans. The 5-Year and Annual PHA plans provide a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA’s operations, programs, and services, and informs HUD, families served by the PHA, and members of the public of the PHA’s mission and strategies for serving the needs of low-income and very low-income families. This form is to be used by all PHA types for submission of the 5-Year and Annual Plans to HUD. Public reporting burden for this information collection is estimated to average 12.68 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect this information, and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number. Privacy Act Notice. The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title 12, U.S. Code, Section 1701 et seq., and regulations promulgated there under at Title 12, Code of Federal Regulations. Responses to the collection of information are required to obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality ________________________________________________________________________________________________________________________ Instructions form HUD-50075 Applicability. This form is to be used by all Public Housing Agencies (PHAs) with Fiscal Year beginning April 1, 2008 for the submission of their 5-Year and Annual Plan in accordance with 24 CFR Part 903. The previous version may be used only through April 30, 2008. 1.0 PHA Information Include the full PHA name, PHA code, PHA type, and PHA Fiscal Year Beginning (MM/YYYY). 2.0 Inventory Under each program, enter the number of Annual Contributions Contract (ACC) Public Housing (PH) and Section 8 units (HCV). 3.0 Submission Type Indicate whether this submission is for an Annual and Five Year Plan, Annual Plan only, or 5-Year Plan only. 4.0 PHA Consortia Check box if submitting a Joint PHA Plan and complete the table. 5.0 Five-Year Plan Identify the PHA’s Mission, Goals and/or Objectives (24 CFR 903.6). Complete only at 5-Year update. 5.1 Mission. A statement of the mission of the public housing agency for serving the needs of low-income, very low-income, and extremely low-income families in the jurisdiction of the PHA during the years covered under the plan. 5.2 Goals and Objectives. Identify quantifiable goals and objectives that will enable the PHA to serve the needs of low income, very low- income, and extremely low-income families. 6.0 PHA Plan Update. In addition to the items captured in the Plan template, PHAs must have the elements listed below readily available to the public. Additionally, a PHA must: (a) Identify specifically which plan elements have been revised since the PHA’s prior plan submission. (b) Identify where the 5-Year and Annual Plan may be obtained by the public. At a minimum, PHAs must post PHA Plans, including updates, at each Asset Management Project (AMP) and main office or central off ice of the PHA. PHAs are strongly encouraged to post complete PHA Plans on its official website. PHAs are also encouraged to provide each resident council a copy of its 5-Year and Annual Plan. PHA Plan Elements. (24 CFR 903.7) 1. Eligibility, Selection and Admissions Policies, including Deconcentration and Wait List Procedures. Describe the PHA’s policies that govern resident or tenant eligibility, selection and admission including admission preferences for both public housing and HCV and unit assignment policies for public housing; and procedures for maintaining waiting lists for admission to public housing and address any site-based waiting lists. 2. Financial Resources. A statement of financial resources, including a listing by general categories, of the PHA’s anticipated resources, such as PHA Operating, Capital and other anticipated Federal resources available to the PHA, as well as tenant rents and other income available to support public housing or tenant-based assistance. The statement also should include the non-Federal sources of funds supporting each Federal program, and state the planned use for the resources. 3. Rent Determination. A statement of the policies of the PHA governing rents charged for public housing and HCV dwelling units. 4. Operation and Management. A statement of the rules, standards, and policies of the PHA governing maintenance management of housing owned, assisted, or operated by the public housing agency (which shall include measures necessary for the prevention or eradication of pest infestation, including cockroaches), and management of the PHA and programs of the PHA. 5. Grievance Procedures. A description of the grievance and informal hearing and review procedures that the PHA makes available to its residents and applicants. 6. Designated Housing for Elderly and Disabled Families. With respect to public housing projects owned, assisted, or operated by the PHA, describe any projects (or portions thereof), in the upcoming fiscal year, that the PHA has designated or will apply for designation for occupancy by elderly and disabled families. The description shall include the following information: 1) development name and number; 2) designation type; 3) application status; 4) date the designation was approved, submitted, or planned for submission, and; 5) the number of units affected. 7. Community Service and Self-Sufficiency. A description of: (1) Any programs relating to services and amenities provided or offered to assisted families; (2) Any policies or programs of the PHA for the enhancement of the economic and social self-sufficiency of assisted families, including programs under Section 3 and FSS; (3) How the PHA will comply with the requirements of community service and treatment of income changes resulting from welfare program requirements. (Note: applies to only public housing). 8. Safety and Crime Prevention. For public housing only, describe the PHA’s plan for safety and crime prevention to ensure the safety of the public housing residents. The statement must include: (i) A description of the need for measures to ensure the safety of public housing residents; (ii) A description of any crime prevention activities conducted or to be conducted by the PHA; and (iii) A description of the coordination between the PHA and the December 11, 2018 Housing Authority Minutes 144 appropriate police precincts for carrying out crime prevention measures and activities. 9. Pets. A statement describing the PHAs policies and requirements pertaining to the ownership of pets in public housing. 10. Civil Rights Certification. A PHA will be considered in compliance with the Civil Rights and AFFH Certification if: it can document that it examines its programs and proposed programs to identify any impediments to fair housing choice within those programs; addresses those impediments in a reasonable fashion in view of the resources available; works with the local jurisdiction to implement any of the jurisdiction’s initiatives to affirmatively further fair housing; and assures that the annual plan is consistent with any applicable Consolidated Plan for its jurisdiction. 11. Fiscal Year Audit. The results of the most recent fiscal year audit for the PHA. 12. Asset Management. A statement of how the agency will carry out its asset management functions with respect to the public housing inventory of the agency, including how the agency will plan for the long-term operating, capital investment, rehabilitation, modernization, disposition, and other needs for such inventory. 13. Violence Against Women Act (VAWA). A description of: 1) Any activities, services, or programs provided or offered by an agency, either directly or in partnership with other service providers, to child or adult victims of domestic violence, dating violence, sexual assault, or stalking; 2) Any activities, services, or programs provided or offered by a PHA that helps child and adult victims of domestic violence, dating violence, sexual assault, or stalking, to obtain or maintain housing; and 3) Any activities, services, or programs provided or offered by a public housing agency to prevent domestic violence, dating violence, sexual assault, and stalking, or to enhance victim safety in assisted families. 7.0 Hope VI, Mixed Finance Modernization or Development, Demolition and/or Disposition, Conversion of Public Housing, Homeownership Programs, and Project-based Vouchers (a) Hope VI or Mixed Finance Modernization or Development. 1) A description of any housing (including project number (if known) and unit count) for which the PHA will apply for HOPE VI or Mixed Finance Modernization or Development; and 2) A timetable for the submission of applications or proposals. The application and approval process for Hope VI, Mixed Finance Modernization or Development, is a separate process. See guidance on HUD’s website at: http://www.hud.gov/offices/pih/programs/ph/hope6/index.cfm (b) Demolition and/or Disposition. With respect to public housing projects owned by the PHA and subject to ACCs under the Act: (1) A description of any housing (including project number and unit numbers [or addresses]), and the number of affected units along with their sizes and accessibility features) for which the PHA will apply or is currently pending for demolition or disposition; and (2) A timetable for the demolition or disposition. The application and approval process for demolition and/or disposition is a separate process. See guidance on HUD’s website at: http://www.hud.gov/offices/pih/centers/sac/demo_dispo/index.c fm Note: This statement must be submitted to the extent that approved and/or pending demolition and/or disposition has changed. (c) Conversion of Public Housing. With respect to public housing owned by a PHA: 1) A description of any building or buildings (including project number and unit count) that the PHA is required to convert to tenant-based assistance or that the public housing agency plans to voluntarily convert; 2) An analysis of the projects or buildings required to be converted; and 3) A statement of the amount of assistance received under this chapter to be used for rental assistance or other housing assistance in connection with such conversion. See guidance on HUD’s website at: http://www.hud.gov/offices/pih/centers/sac/conversion.cfm (d) Homeownership. A description of any homeownership (including project number and unit count) administered by the agency or for which the PHA has applied or will apply for approval. (e) Project-based Vouchers. If the PHA wishes to use the project-based voucher program, a statement of the projected number of project-based units and general locations and how project basing would be consistent with its PHA Plan. 8.0 Capital Improvements. This section provides information on a PHA’s Capital Fund Program. With respect to public housing projects owned, assisted, or operated by the public housing agency, a plan describing the capital improvements necessary to ensure long-term physical and social viability of the projects must be completed along with the required forms. Items identified in 8.1 through 8.3, must be signed where directed and transmitted electronically along with the PHA’s Annual Plan submission. 8.1 Capital Fund Program Annual Statement/Performance and Evaluation Report. PHAs must complete the Capital Fund Program Annual Statement/Performance and Evaluation Report (form HUD-50075.1), for each Capital Fund Program (CFP) to be undertaken with the current year’s CFP funds or with CFFP proceeds. Additionally, the form shall be used for the following purposes: (a) To submit the initial budget for a new grant or CFFP; (b) To report on the Performance and Evaluation Report progress on any open grants previously funded or CFFP; and (c) To record a budget revision on a previously approved open grant or CFFP, e.g., additions or deletions of work items, modification of budgeted amounts that have been undertaken since the submission of the last Annual Plan. The Capital Fund Program Annual Statement/Performance and Evaluation Report must be submitted annually. Additionally, PHAs shall complete the Performance and Evaluation Report section (see footnote 2) of the Capital Fund Program Annual Statement/Performance and Evaluation (form HUD-50075.1), at the following times: 1. At the end of the program year; until the program is completed or all funds are expended; 2. When revisions to the Annual Statement are made, which do not require prior HUD approval, (e.g., expenditures for emergency work, revisions resulting from the PHAs application of fungibility); and 3. Upon completion or termination of the activities funded in a specific capital fund program year. 8.2 Capital Fund Program Five-Year Action Plan PHAs must submit the Capital Fund Program Five-Year Action Plan (form HUD-50075.2) for the entire PHA portfolio for the first year of participation in the CFP and annual update thereafter to eliminate the previous year and to add a new fifth year (rolling December 11, 2018 Housing Authority Minutes 145 basis) so that the form always covers the present five-year period beginning with the current year. 8.3 Capital Fund Financing Program (CFFP). Separate, written HUD approval is required if the PHA proposes to pledge any portion of its CFP/RHF funds to repay debt incurred to finance capital improvements. The PHA must identify in its Annual and 5- year capital plans the amount of the annual payments required to service the debt. The PHA must also submit an annual statement detailing the use of the CFFP proceeds. See guidance on HUD’s website at: http://www.hud.gov/offices/pih/programs/ph/capfund/cffp.cfm 9.0 Housing Needs. Provide a statement of the housing needs of families residing in the jurisdiction served by the PHA and the means by which the PHA intends, to the maximum extent practicable, to address those needs. (Note: Standard and Troubled PHAs complete annually; Small and High Performers complete only for Annual Plan submitted with the 5-Year Plan). 9.1 Strategy for Addressing Housing Needs. Provide a description of the PHA’s strategy for addressing the housing needs of families in the jurisdiction and on the waiting list in the upcoming year. (Note: Standard and Troubled PHAs complete annually; Small and High Performers complete only for Annual Plan submitted with the 5-Year Plan). 10.0 Additional Information. Describe the following, as well as any additional information requested by HUD: (a) Progress in Meeting Mission and Goals. PHAs must include (i) a statement of the PHAs progress in meeting the mission and goals described in the 5-Year Plan; (ii) the basic criteria the PHA will use for determining a significant amendment from its 5-year Plan; and a significant amendment or modification to its 5-Year Plan and Annual Plan. (Note: Standard and Troubled PHAs complete annually; Small and High Performers complete only for Annual Plan submitted with the 5-Year Plan). (b) Significant Amendment and Substantial Deviation/Modification. PHA must provide the definition of “significant amendment” and “substantial deviation/modification”. (Note: Standard and Troubled PHAs complete annually; Small and High Performers complete only for Annual Plan submitted with the 5-Year Plan.) (c) PHAs must include or reference any applicable memorandum of agreement with HUD or any plan to improve performance. (Note: Standard and Troubled PHAs complete annually). 11.0 Required Submission for HUD Field Office Review. In order to be a complete package, PHAs must submit items (a) through (g), with signature by mail or electronically with scanned signatures. Items (h) and (i) shall be submitted electronically as an attachment to the PHA Plan. (a) Form HUD-50077, PHA Certifications of Compliance with the PHA Plans and Related Regulations (b) Form HUD-50070, Certification for a Drug-Free Workplace (PHAs receiving CFP grants only) (c) Form HUD-50071, Certification of Payments to Influence Federal Transactions (PHAs receiving CFP grants only) (d) Form SF-LLL, Disclosure of Lobbying Activities (PHAs receiving CFP grants only) (e) Form SF-LLL-A, Disclosure of Lobbying Activities Continuation Sheet (PHAs receiving CFP grants only) (f) Resident Advisory Board (RAB) comments. (g) Challenged Elements. Include any element(s) of the PHA Plan that is challenged. (h) Form HUD-50075.1, Capital Fund Program Annual Statement/Performance and Evaluation Report (Must be attached electronically for PHAs receiving CFP grants only). See instructions in 8.1. (i) Form HUD-50075.2, Capital Fund Program Five-Year Action Plan (Must be attached electronically for PHAs receiving CFP grants only). See instructions in 8.2. December 11, 2018 Housing Authority Minutes 146 December 11, 2018 Housing Authority Minutes 147 December 11, 2018 Housing Authority Minutes 148 RECOMMENDATIONS RECEIVE oral report on the status of the possible dissolution of the City of Richmond's housing authority and how this may affect the Housing Authority of the County of Contra Costa (HACCC). BACKGROUND Staff will provide an oral update on the status of the possible dissolution of the City of Richmond's housing authority. FISCAL IMPACT If the City of Richmond ever dissolved their housing authority, the financial effect on HACCC would vary based on the financial condition of the Richmond Housing Authority at the time it was dissolved and the course of action sought by the U.S. Department of Housing and Urban Development and the City of Richmond as well as the course of action taken by HACCC. CONSEQUENCE OF NEGATIVE ACTION None. Information item only. Action of Board On: 12/11/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF COMMISSIONERS Contact: 925-957-8028 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 11, 2018 Joseph Villarreal, Executive Director By: , Deputy cc: D.4 To:Contra Costa County Housing Authority Board of Commissioners From:Joseph Villarreal, Housing Authority Date:December 11, 2018 Contra Costa County Subject:STATUS REPORT ON THE RICHMOND HOUSING AUTHORITY December 11, 2018 Housing Authority Minutes 149 ATTACHMENTS BO Richmond Update December 11, 2018 Housing Authority Minutes 150 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA TO: BOARD OF COMMISSIONERS FROM: Joseph Villarreal, Executive Director DATE: Decem ber 11, 2018 SUBJECT: STATUS REPORT ON THE RICHMOND HOUSING AUTHORITY SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: RECEIVE oral report on the status of the possible dissolution of the City of Richmond's housing authority and how this may affect the Housing Authority of the County of Contra Costa (HACCC). II. FINANCIAL IMPACT: If the City of Richmond ever dissolved their housing authority, the financial effect on HACCC would vary based on the financial condition of the Richmond Housing Authority at the time it was dissolved and the course of action sought by the U.S. Department of Housing and Urban Development and the City of Richmond as well as the course of action taken by HACCC. III. REASONS FOR RECOMMENDATION/BACKGROUND Staff will provide an oral update on the status of the possible dissolution of the City of Richmond's housing authority. IV. CONSEQUENCES OF NEGATIVE ACTION: None. Information item only. December 11, 2018 Housing Authority Minutes 151 RECOMMENDATIONS ACCEPT the 2nd Quarter (Unaudited) Budget Report for the period ending 9/30/18. BACKGROUND This report is intended to provide the Board of Commissioners with an overview of the financial position of the Housing Authority of the County of Contra Costa (HACCC) for the 2nd quarter period ending 9/30/18. The report begins with a summary of HACCC’s overall fiscal standing at the end of the quarter. The overall numbers are then broken down by individual funds. Each fund overview includes a brief program summary and an explanation of the variance between budgeted and actual performance. AGENCY OVERVIEW: Budget Report HACCC's overall budget position for the quarter ending 9/30/18 is shown in the chart below. Activity in Section 8 Voucher and Housing Certificate programs had the most significant impact on HACCC's budget. The variance increase in revenue of $3,230,462 is a result of Portability activities in the Housing Voucher Program of roughly $2.5 million, increase in Federal Funding in the Housing Certificate Program of roughly $400,000 thousand dollars, and $320,000 in Public Housing Capital Fund soft cost funding. Action of Board On: 12/11/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF COMMISSIONERS AYE:Candace Andersen, Commissioner Diane Burgis, Commissioner Karen Mitchoff, Commissioner Federal D. Glover, Commissioner ABSENT:John Gioia, Commissioner Jannel George-Oden, Commissioner Contact: 925-957-8028 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 11, 2018 Joseph Villarreal, Executive Director By: June McHuen, Deputy cc: C.1 To:Contra Costa County Housing Authority Board of Commissioners From:Joseph Villarreal, Housing Authority Date:December 11, 2018 Contra Costa County Subject:FY 2018-2019 2nd QUARTER BUDGET REPORT December 11, 2018 Housing Authority Minutes 152 BACKGROUND (CONT'D) The variance increase in expenditures of $3,066,594 was a direct result of Housing Assistance Payments (HAP) made in the Housing Voucher and Housing Certificate Programs. HACC Agency Summary Annual Budget 2nd Quarter Actual 9/30/18 Remaining FY Estimate Annual Total Variance Revenue $ 136,171,937 $ 71,316,430 $ 68,085,969 $ 139,402,399 $ 3,230,462 Expenditures $ 137,140,246 $ 71,636,717 $ 68,570,123 $ 140,206,840 $ (3,066,594) $ (968,309)$ (320,287)$ (484,155)$ (840,442) The net change to reserves was a decrease of $320,287. Unrestricted reserve levels decreased by $135,170. The majority of the decrease in unrestricted reserves was due to a drop of $133,401 in Public Housing for this period. Analysis of Agency Reserves Beginning Balance 4/1/18 (Unaudited) 2nd Quarter ending 9/30/18 (Unaudited) Reserve Balance period ending 9/30/18 (Unaudited) Total Reserves $ 11,338,334 $ (320,288)$ 11,018,046 Restricted Reserves Housing Choice Vouchers $ -0-$ -0-$ -0- Public Housing & Cap. Funds $ -0-$ (23,851)$ (23,851) State & Local Programs $ 1,939,821 $ (161,267)$ 1,778,554 Housing Certificates Programs $ -0-$ -0-$ -0- Total Restricted Reserves $ 1,939,821 $ (185,118)$ 1,754,703 Unrestricted Reserves Housing Choice Vouchers $ 4,685,670 $ 24,340 $ 4,710,010 Public Housing & Cap. Funds $ 2,347,863 $ (133,401)$ 2,214,462 State & Local Programs $ 2,364,980 $ (22,486)$ 2,342,494* Housing Certificates Programs $ -0- .$ (3,623)$ (3,623) . Total Unrestricted Reserves $ 9,398,513 $ (135,170)$ 9,263,343 * Does not include unfunded pension & OPEB liability of roughly $15.9 million. As a reminder, almost all reserves are restricted for use within each program. The designation of restricted or unrestricted reserves merely indicates that the funds are obligated for special use within the program (restricted) or that they can be used for any purpose tied to the program (unrestricted). The only reserves that can be used freely are unrestricted reserves within the State and Local Programs that are not tied to the tax credit properties. These reserves can be used to support any of HACCC’s programs. FUNDS OVERVIEW: Housing Choice Vouchers December 11, 2018 Housing Authority Minutes 153 Program Summary - The HCV program provides assistance to families in the private rental market. HACCC qualifies families for the program based on income. These families find a home in the private rental market and HACCC provides them with a subsidy via a HAP contract with the property owner. HAP is paid by HACCC directly to the owner. Through its HCV program, HACCC is authorized to provide affordable housing assistance to a maximum of 6,996 families. However, due to funding constraints, utilization has drop to approximately 6,027 families. Summary of Difference Between Budgeted and Annual Estimate: Revenue – The revenue increase of $2,838,544 is a result of a $2.5 million dollars being funded by other Housing Authorities for families porting into Contra Costa County. The remaining $300,000 is tied to an increase in HAP revenue as more families received assistance. Expenditures- The projected increase in expenditures of $2.5 million is the HAP paid for the portability families. The remaining $160,000 was reduced operating costs. Housing Choice Vouchers Annual Budget 2nd Quarter Actual 9/30/18 (Unaudited) Remaining FY Estimate Annual Total Variance Revenue $ 114,086,817 $ 59,881,952 $ 57,043,409 $ 116,925,361 $ 2,838,544 Expenditures $ 114,394,568 $ 59,857,612 $ 57,197,284 $ 117,054,896 $ (2,660,328) $ (307,751)$ 24,340 $ (153,875)$ (129,535) Analysis of Program Reserves: Public Housing Operating and Capital Funds Program Summary - HACCC owns and manages 1,179 public housing units at 16 different sites throughout the County. Operating funds for these properties come from tenant rents as well as an operating subsidy received from HUD that is designed to cover the gap between rents collected from the low-income tenants and annual operating expenses. HUD allocates the Capital Fund annually via formula to approximately 3,200 housing authorities. Capital Fund grants may be used for development, financing, modernization, and management improvements within public housing. Summary of Difference Between Budgeted and Annual Estimate: Revenue – The increase in revenue of $279,976 is a result of increased HUD funding over the annual budgeted amount for Capital Fund soft cost funding. Expenditures - The increase in expenditures of $138,824 is a result of operating costs (maintenance) $114,973 and Rental Assistance Demonstration Program (RAD) costs of $23,851. Housing Choice Vouchers Beginning Balance 4/1/18 (Unaudited) 2nd Quarter 9/30/18 (Unaudited) Reserve Balance period ending 9/30/18 (Unaudited) Restricted Reserves $ -0-$ -0-$ -0- Unrestricted Reserves $ 4,685,670 $ 24,340 $ 4,710,010 Total Reserves $ 4,685,670 $ 24,340 $ 4,710,010 December 11, 2018 Housing Authority Minutes 154 $114,973 and Rental Assistance Demonstration Program (RAD) costs of $23,851. Public Housing Operating and Capital Fund Annual Budget 2nd Quarter Actual 9/30/18 (Unaudited) Remaining FY Estimate Annual Total Variance Revenue $ 10,857,881 $ 5,708,916 $ 5,428,941 $ 11,137,857 $ 279,976 Expenditures $ 11,454,689 $ 5,866,168 $ 5,727,345 $ 11,593,513 $ (138,824) $ (596,808)$ (157,252)$ (298,404)$ (455,656) Analysis of Program Reserves: Public Housing & Capital Fund Beginning Balance 4/1/18 (Unaudited) 2nd Quarter 9/30/18 (Unaudited) Reserve Balance period ending 9/30/18 (Unaudited) Restricted Reserves $ -0-$ (23,851)$ (23,851) Unrestricted Reserves $ 2,347,863 $ (133,401)$ 2,214,462 Total Reserves $ 2,347,863 $ (157,252)$ 2,190,611 State and Local Programs Program Summary - HACCC administers a variety of programs and activities that are either not funded by HUD or that involve non-restricted HUD funds. Currently, HACCC is the managing general partner for two tax credit projects (DeAnza Gardens & Casa Del Rio) and also has a contract with the City of Antioch to run their rental rehabilitation program. HACCC receives management fees for administering the Public Housing and HCV programs under HUD’s asset-management model. In addition, the State and Local Program manages the employee pension and OPEB benefit program. Summary of Difference between Budgeted and Annual Year-End Estimate: Revenue –The projected decrease in revenue of $214,883 is related to rental loss in the tax credit programs in the amount of $186,503. An additional $28,300 was lost in reduced management fees from the federal programs due reduced units in Public Housing and Housing Vouchers. Expenditures - The projected $61,036 reduction in expenditures is a result of savings in operating costs. State & Local Programs Annual Budget 2nd Quarter Actual 9/30/18 (Unaudited) Remaining FY Estimate Annual Total Variance Revenue $ 6,062,925 $ 2,816,580 $ 3,031,463 $ 5,848,043 $ (214,883) Expenditures $ 6,122,738 $ 3,000,333 $ 3,061,369 $ 6,061,702 $ 61,036 $ (59,813)$ (183,753) $ (29,907)$ (213,660) Analysis of Reserves: State & Local Programs Beginning Balance 4/1/18 (Unaudited) 2nd Quarter 9/30/18 (Unaudited) Reserve Balance Period ending 9/30/18 (Unaudited) Restricted Reserves $ 1,939,821 $ (161,267)$ 1,778,554 Unrestricted Reserves $ 2,364,980 $ (22,486)$ 2,342,494* Total Reserves $ 4,304,801 $ (183,753)$ 4,121,048 December 11, 2018 Housing Authority Minutes 155 * does not include the unfunded pension & opeb liability of roughly 15.9 million. Housing Certificate Programs Program Summary - HACCC administers a Housing Certificate Program in administering the Continuum of Care Program previously referred to as Shelter Plus Care. The Continuum of Care Program provides rental assistance for hard-to-serve homeless persons with disabilities in connection with supportive services funded from sources outside the program. HACCC assists approximately 327 clients under this program. Summary of Difference Between Budgeted and Annual Year-End Estimate: Revenue & Expenditure -The projected increase of $441,546 in revenue is tied to the increase of $443,199 in HAP expenses. HUD increases revenue (to a budget cap) to reimburse HACCC for added rental costs. Housing Certificate Programs Annual Budget 2nd Quarter Actual 9/30/18 (Unaudited) Remaining FY Estimate Annual Total Variance Revenue $ 5,164,313 $ 3,023,702 $ 2,582,157 $ 5,605,859 $ 441,546 Expenditures $ 5,168,253 $ 3,027,325 $ 2,584,127 $ 5,611,452 $ (443,199) $ (3,940)$ (3,623)$ (1,970)$ (5,593) Analysis of Reserves: Housing Certificate Programs Beginning Balance 4/1/18 (Unaudited) 2nd Quarter 9/30/18 (Unaudited) Reserve Balance period ending 9/30/18 (Unaudited) Restricted Reserves $ -0-$ -0-$ -0- Unrestricted Reserves $ -0-$ (3,623)$ (3,623) Total Reserves $ -0-$ (3,623)$ (3,623) FISCAL IMPACT None. Information item only. CONSEQUENCE OF NEGATIVE ACTION Information item only. December 11, 2018 Housing Authority Minutes 156