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HomeMy WebLinkAboutMINUTES - 11132018 - (2)CALENDAR FOR THE BOARD OF DIRECTORS CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET MARTINEZ, CALIFORNIA 94553-1229 KAREN MITCHOFF, CHAIR JOHN GIOIA, VICE CHAIR CANDACE ANDERSEN DIANE BURGIS FEDERAL D. GLOVER DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 335-1900 JEFF CARMAN, FIRE CHIEF PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, WILL BE LIMITED TO TWO (2) MINUTES. The Board Chair may reduce the amount of time allotted per speaker at the beginning of each item or public comment period depending on the number of speakers and the business of the day. Your patience is appreciated. A closed session may be called at the discretion of the Board Chair. Staff reports related to open session items on the agenda are also accessible on line at www.co.contra-costa.ca.us. SPECIAL MEETING ANNOTATED AGENDA & MINUTES November 13, 2018 ***Please Note Time Change***   Present: John Gioia, Director; Candace Andersen, Director; Diane Burgis, Director; Karen Mitchoff, Director; Federal D. Glover, Director Staff Present:Jeff Carman, Fire Chief                  1:00 P.M. Convene and call to order.    Convened today's meeting at 1:35 p.m.   CONSIDER CONSENT ITEMS (Items listed as C.1 through C.12 on the following agenda) – Items are subject to removal from Consent Calendar by request of any Director or on request for discussion by a member of the public. Items removed from the Consent Calendar will be considered with the Discussion Items.   November 13, 2018 CCCFPD Minutes 1 PRESENTATIONS   PR.1 PRESENTATION recognizing Captain Elia Ala'ilima as the 2018 Firefighter of the Year. (Jeff Carmen, Fire Chief)       In addition, the Knights of Columbus, St. Ignatius of Antioch church, presented Firefighter of the Year Award to Captain Elia Ala'ilima and Fire Chief of the Year to Chief Jeff Carman.   DISCUSSION ITEMS   D. 1 CONSIDER Consent Items previously removed.    There were no items removed from consent.   D. 2 PUBLIC COMMENT (2 Minutes/Speaker)    There were no requests to speak at public comment.   D.3 CONSIDER accepting a report from the Fire Chief providing a status summary for ongoing Fire District activities and initiatives. (Jeff Carman, Fire Chief)       AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover CONSENT ITEMS   C. 1 APPROVE the design, including plans and specifications, for the construction of Fire Station No. 70 at 1800 23rd Street, San Pablo, CA and AUTHORIZE the Fire Chief, or designee to advertise the project. (100% CCCFPD Capital Outlay Fund)       AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover C. 2 APPROVE and AUTHORIZE the Fire Chief, or designee, to apply for and accept grant funding from the U.S. Department of Homeland Security, Federal Emergency Management Agency, Assistance to Firefighters Grants Program in an amount not to exceed $650,000 for the purchase of a regional emergency firefighter rehabilitation vehicle. (85% Federal, 15% District match)       AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover C. 3 APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract with    November 13, 2018 CCCFPD Minutes 2 C. 3 APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract with RJN, Inc., doing business as H&N Enterprises, in an amount not to exceed $400,000, for the abatement of exterior fire hazards for the term November 13, 2018, to December 31, 2019. (100% Abatement Fees)       AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover C. 4 APPROVE and AUTHORIZE the Fire Chief, or designee, to apply for and accept grant funding from the U.S. Department of Homeland Security, Federal Emergency Management Agency, Assistance to Firefighters Grant, in an amount not to exceed $126,000, for the purchase of decontamination saunas and related equipment (90% Federal, 10% District match).       AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover C. 5 APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract amendment with Peter Benson, M.D. to increase the payment limit by $360,000 to a new payment limit of $720,000 for emergency ambulance and fire-based emergency medical services physician oversight with no change to term of May 1, 2017, through April 30, 2020. (100% EMS Transport fund)       AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover C. 6 APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a purchase contract with Golden State Fire Apparatus, Inc., in an amount not to exceed $560,000 for the manufacture and purchase of two Type 5 Wildland firefighting apparatus. (50% Antioch Development Impact Fees; 50% CCCFPD General Operating Fund Balance)       AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover C. 7 APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a purchase contract with Golden State Fire Apparatus, Inc., in an amount not to exceed $365,000, for the manufacture and purchase of a Type 1 tactical water tender for fire suppression. (89% Federal; 11% Special District Revenue)       AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover C. 8 APPROVE and AUTHORIZE the Fire Chief, or designee, to enter into an Automatic Aid Agreement for Exchange of Fire, Rescue, and Emergency Medical Services Between the Contra Costa County Fire Protection District and the City of Benicia effective November 13, 2018. (Cost Neutral)       AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover November 13, 2018 CCCFPD Minutes 3 C. 9 Contra Costa County Fire Protection District (7300): APPROVE Appropriation and Revenue Adjustment No. 5024 authorizing new revenue in the amount of $90,000 from the U. S. Department of Transportation, National Highway Traffic Safety Administration, California State Transportation Agency Office of Traffic Safety regional grant and appropriating it in the Contra Costa County Fire Protection District (7300) for the purchase of three sets of vehicle extrication equipment. (100% Federal)       AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover C. 10 ADOPT Position Adjustment Resolution No. 22370 to add nine Firefighter-Paramedic Recruit (represented) positions and allocate on the Salary Schedule in the Contra Costa County Fire Protection District. (Up to 75% Federal, 25% District match)       AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover C.11 Contra Costa County Fire Protection District (7300): APPROVE Appropriation and Revenue Adjustment No. 5028 authorizing revenue in the amount of $318,341 from the Federal Emergency Management Agency, Assistance to Firefighters Grant and $47,000 from the Contra Costa County Fire Protection District (CCCFPD) General Operating Fund Balance and appropriating it in the CCCFPD (7300) for the purchase of a Type 1 Tactical water tender. (89% Federal, 11% District match)       AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover C.12 Contra Costa County Fire Protection District (7300): APPROVE Appropriation and Revenue Adjustment No. 5025 authorizing revenue in the amount of $280,000 from Antioch development impact fees and $280,000 from CCCFPD General Operating Fund Balance and appropriating it in the Contra Costa County Fire Protection District (7300) for the purchase of two Type 5 wildland firefighting apparatus. (50% Antioch development impact fees and 50% CCCFPD General Operating Fund Balance)       AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover   GENERAL INFORMATION The Board meets in its capacity as the Board of Directors of the Contra Costa County Fire Protection District pursuant to Ordinance Code Section 24-2.402. Persons who wish to address the Board of Directors should complete the form provided for that purpose and furnish a copy of any written statement to the Clerk. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the Clerk of the Board to a majority of the members of the Board of Directors less November 13, 2018 CCCFPD Minutes 4 than 72 hours prior to that meeting are available for public inspection at 651 Pine Street, First Floor, Room 106, Martinez, CA 94553, during normal business hours. All matters listed under CONSENT ITEMS are considered by the Board of Directors to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the time the Commission votes on the motion to adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments from those persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Directors can be submitted to the office of the Clerk of the Board via mail: Contra Costa County Fire Protection District Board of Directors, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913. The District will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk, Room 106. Copies of recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make the necessary arrangements. Applications for personal subscriptions to the Board Agenda may be obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The Board of Directors’ agenda and meeting materials are available for inspection at least 96 hours prior to each meeting at the Office of the Clerk of the Board, 651 Pine Street, Room 106, Martinez, California. Subscribe to receive to the weekly Board Agenda by calling the Office of the Clerk of the Board, (925) 335-1900 or using the County's on line subscription feature at the County’s Internet Web Page, where agendas and supporting information may also be viewed: www.co.contra-costa.ca.us ADVISORY COMMISSION The Contra Costa County Fire Protection District Advisory Fire Commission is scheduled to meet next on Monday, December 10, 2018 at 7:00 p.m. at the District Training Center, 2945 Treat Blvd., Concord, CA 94518. AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings. Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order): The Contra Costa County Fire Protection District has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings: November 13, 2018 CCCFPD Minutes 5 AB Assembly Bill ABAG Association of Bay Area Governments ACA Assembly Constitutional Amendment ADA Americans with Disabilities Act of 1990 AFSCME American Federation of State County and Municipal Employees ARRA American Recovery & Reinvestment Act of 2009 BAAQMD Bay Area Air Quality Management District BART Bay Area Rapid Transit District BayRICS Bay Area Regional Interoperable Communications System BGO Better Government Ordinance BOC Board of Commissioners CALTRANS California Department of Transportation CAER Community Awareness Emergency Response CAL-EMA California Emergency Management Agency CAO County Administrative Officer or Office CCE Community Choice Energy CBC California Building Code CCCPFD (ConFire) Contra Costa County Fire Protection District CCHP Contra Costa Health Plan CCTA Contra Costa Transportation Authority CCRMC Contra Costa Regional Medical Center CCWD Contra Costa Water District CFC California Fire Code CFDA Catalog of Federal Domestic Assistance CEQA California Environmental Quality Act CIO Chief Information Officer COLA Cost of living adjustment ConFire (CCCFPD) Contra Costa County Fire Protection District CPA Certified Public Accountant CPF – California Professional Firefighters CPI Consumer Price Index CSA County Service Area CSAC California State Association of Counties CTC California Transportation Commission dba doing business as EBMUD East Bay Municipal Utility District ECCFPD East Contra Costa Fire Protection District EIR Environmental Impact Report EIS Environmental Impact Statement EMCC Emergency Medical Care Committee EMS Emergency Medical Services et al. et alii (and others) FAA Federal Aviation Administration FEMA Federal Emergency Management Agency FTE Full Time Equivalent FY Fiscal Year GIS Geographic Information System HCD (State Dept of) Housing & Community Development November 13, 2018 CCCFPD Minutes 6 HHS (State Dept of ) Health and Human Services HOV High Occupancy Vehicle HR Human Resources HUD United States Department of Housing and Urban Development IAFF International Association of Firefighters ICC International Code Council IFC International Fire Code Inc. Incorporated IOC Internal Operations Committee ISO Industrial Safety Ordinance JPA Joint (exercise of) Powers Authority or Agreement Lamorinda Lafayette-Moraga-Orinda Area LAFCo Local Agency Formation Commission LLC Limited Liability Company LLP Limited Liability Partnership Local 1 Public Employees Union Local 1 Local 1230 Contra Costa County Professional Firefighters Local 1230 MAC Municipal Advisory Council MBE Minority Business Enterprise MIS Management Information System MOE Maintenance of Effort MOU Memorandum of Understanding MTC Metropolitan Transportation Commission NACo National Association of Counties NEPA National Environmental Policy Act NFPA National Fire Protection Association OES-EOC Office of Emergency Services-Emergency Operations Center OPEB Other Post Employment Benefits OSHA Occupational Safety and Health Administration PACE Property Assessed Clean Energy PARS Public Agencies Retirement Services PEPRA Public Employees Pension Reform Act RFI Request For Information RFP Request For Proposal RFQ Request For Qualifications SB Senate Bill SBE Small Business Enterprise SEIU Service Employees International Union SUASI Super Urban Area Security Initiative SWAT Southwest Area Transportation Committee TRANSPAC Transportation Partnership & Cooperation (Central) TRANSPLAN Transportation Planning Committee (East County) TRE or TTE Trustee TWIC Transportation, Water and Infrastructure Committee UASI Urban Area Security Initiative UCOA United Chief Officers Association vs . versus (against) WAN Wide Area Network November 13, 2018 CCCFPD Minutes 7 WBE Women Business Enterprise WCCTAC West Contra Costa Transportation Advisory Committee November 13, 2018 CCCFPD Minutes 8 RECOMMENDATION(S): PRESENTATION recognizing Captain Elia Ala'ilima as the 2018 Firefighter of the Year. FISCAL IMPACT: Presentation only. No fiscal impact. BACKGROUND: Many members of the Contra Costa County Fire Protection District embody the District's core values which are Service, Teamwork, Professionalism, Leadership, Safety and Preparedness, and Integrity. In recognition of consistently outstanding work performance and demonstration of core values, the District annually solicits nominations for the Firefighter of the Year. Of all the distinguished and deserving members who were nominated, Captain Elia Ala'ilima was ultimately chosen to represent the Contra Costa County Fire Protection District as the 2018 Firefighter of the Year. Captain Ala’ilima is a 30 year veteran of the Contra Costa County Fire Protection District and he continues to show unbridled enthusiasm for his job. His professionalism and dedication to the community are examples for his peers to follow. He is a role model and has been responsible for many of our members' APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/13/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: Jeff Carman, (925) 941-3300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 13, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: PR.1 To:Contra Costa County Fire Protection District Board of Directors From:Jeff Carman, Chief, Contra Costa County Fire Protection District Date:November 13, 2018 Contra Costa County Subject:2018 Firefighter of the Year November 13, 2018 CCCFPD Minutes 9 BACKGROUND: (CONT'D) successes through his mentoring. Most recently, Captain Ala’ilima led a diverse group of our members in a Polynesian HAKA dance dedicated to our Fallen Firefighters at the IAFF Memorial Service in Colorado Springs. CLERK'S ADDENDUM In addition, the Knights of Columbus, St. Ignatius of Antioch church, presented Firefighter of the Year Award to Captain Elia Ala'ilima and Fire Chief of the Year to Chief Jeff Carman. November 13, 2018 CCCFPD Minutes 10 RECOMMENDATION(S): ACCEPT a report from the Fire Chief providing a status summary for ongoing Fire District activities and initiatives. FISCAL IMPACT: No fiscal impact. BACKGROUND: At the request of the Contra Costa County Fire Board of Directors, the Fire Chief is providing a report on the status and progress of the various District initiatives. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/13/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Jeff Carman, Fire Chief 925-941-3300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 13, 2018 , County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D.3 To:Contra Costa County Fire Protection District Board of Directors From:Jeff Carman, Chief, Contra Costa County Fire Protection District Date:November 13, 2018 Contra Costa County Subject:Fire Chief's Report - November 13, 2018 November 13, 2018 CCCFPD Minutes 11 ATTACHMENTS Fire Chief's Report - November 2018 November 13, 2018 CCCFPD Minutes 12 CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT 4005 Port Chicago Highway, Suite 250 • Concord, CA 94520-1180 Telephone: (925) 941-3300 • Fax: (925) 941-3309 • www.cccfpd.org November 13, 2018 TO: Board of Directors FROM: Jeff Carman, Fire Chief RE: Fire Chief’s Report ______________________________________________________________________  Fire Station 16 (Lafayette): The large concrete pour was completed on October 23. The exterior walls of the entire building have now been framed; and the roof trusses are scheduled for delivery on November 12. Although the overall schedule is a few weeks behi nd , progress continues and the project is making up time wherever possible.  Fire Station 70 (San Pablo): Revised architectural drawings were submitted to the City of San Pablo and they have responded with their comments. On the Board’s agenda today (November 13), there is an item requesting approval to go out to bid. The bid process is open to the already established list of prequalified contractors. The schedule calls for us to return to the Board after the first of the year in order to award a bid.  Fire Station 9 (Pacheco) and Fire Station 86 (Bay Point): Conceptual layouts have been completed for both stations and the CEQA process has begun.  The Fire District is proud to report that accreditation of our firefighter academy training program, facilities, and curriculum has been approved by the California State Fire Marshal Department of Forestry and Fire Protection. Accredited Local Academy (ALA) status has been earned by only 20 fire academies statewide. The District acknowledges Assistant Fire Chief Lon Goetsch and the Training and Safety Division staff for their hard work which has resulted in the accreditation of our academy.  Academy 52, the first accredited academy in the history of the District, continues to move forward. Four recruits have left the academy, which leaves 27 remaining. It is not unusual to see a 20% attrition rate over the course of an academy. The recruits are scheduled to graduate in February 2019 and will fill existing vacancies and staff Engine 16 in Lafayette. November 13, 2018 CCCFPD Minutes 13 Board of Directors November 13, 2018 Page 2  As we reported last month, the Fire District has concerns about developments for which property tax allocations alone will not support adequate levels of fire and emergency medical response. The District is planning to host a meeting in mid- January for the city managers we serve to discuss Fire District operations including finances and future development.  Fire Marshal Robert Ma rshall has officially departed from the Fire District. Until further notice, Deputy Chief Broschard will also function as the Interim Fire Marshal, and recruitment for a permanent replacement will soon begin.  Fire District personnel recently inspected several of our new apparatus scheduled for delivery late this calendar year. Amongst those deliveries are four Type I engines and a 100’ ladder truck.  This last month was extremely busy for the Fire District. Over the course of one shift, the District experienced two 2-alarm commercial fires and a major incident involving a fire in an underground vault housing several large natural gas pipelines. Additionally, the District experienced a fire in an underground drainage tunnel in Pittsburg. Because the tunnel is a confined space, the District was forced to let the fire burn itself out prior to making entry. Entry the next day identified a large structure that had been built several hundred feet into the 1500’ tunnel.  Although the temperatures are cooler and the days are shorter, the county has experienced several red-flag fire days over the last month. This is the time of year those areas with larger fuels are most susceptible to large, fast growing fires. The county has had several days where pre-positioned resources have been made available through the State OES Mutual-Aid System at no cost to the county. November 13, 2018 CCCFPD Minutes 14 RECOMMENDATION(S): 1. APPROVE the design and bid documents, including the plans and specifications, for the construction of Fire Station No. 70 at 1800 23rd Street in San Pablo. 2. AUTHORIZE the Fire Chief, or designee, to solicit bids to be received on or about November 13, 2018, and issue bid addenda, as needed, for clarification of the bid documents, provided the changes do not significantly increase the construction cost estimate. 3. DIRECT the Clerk of the Board to publish, at least 14 days before the bid opening date, the Notice to Contractors in accordance with Public Contract Code Section 22037, inviting bids for this project. 4. DIRECT the Fire Chief, or designee, to send notices by email or fax and by U.S. Mail to the construction trade journals specified in Public Contract Code Section 22036 at least 15 days before the bid opening. FISCAL IMPACT: This item authorizes the bidding of the construction project. The District will return to the Board for authorization to award the construction contract. At that time, more details will be provided regarding the plan to fund this project. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/13/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Aaron McAlister, Assistant Fire Chief 925-941-3300 x1103 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 13, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 1 To:Contra Costa County Fire Protection District Board of Directors From:Jeff Carman, Chief, Contra Costa County Fire Protection District Date:November 13, 2018 Contra Costa County Subject:Advertisment for the Construction of Fire Station 70 in the City of San Pablo November 13, 2018 CCCFPD Minutes 15 FISCAL IMPACT: (CONT'D) BACKGROUND: In late 2015, the Contra Costa County Fire Protection District (District) initiated the process for the design of a replacement facility for Fire Station 70 in San Pablo, currently located at 13928 San Pablo Avenue. The current station is comprised of modular buildings installed in 1992 subsequent to the permanent station facility being abandoned due to damage sustained from the Loma Prieta earthquake. The current station was designed for a crew of three personnel and is now housing a crew of five personnel with the addition of Squad 70. In early discussions with the City of San Pablo, an alternate site at 1800 23rd Street was made available to relocate the station. On November 8, 2016, the District contracted with LCA Architects to develop plans and specifications for a fire station at this new location. On September 12, 2017, the Board found the project to be exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15332 as infill development. The City of San Pablo has pledged funds to assist in the construction and relocation of the station. The new station will house two full three-person crews for potential expansion of services in the future and will comply with seismic standards as well as being able to meet ADA requirements. The station will provide fire protection for the community over the next fifty years and allow for the facility to provide personnel with the components, systems, and features found in a modern fire stations. The new Fire Station 70 will be a two-story structure including, but not limited to, three (3) apparatus bays, kitchen, dorm rooms, offices, restrooms, training, exercise, decontamination, storage, day and dining rooms, along with all associated heating and cooling, electrical, civil site work, and landscaping. The new station will include a two-stop elevator, emergency generator, and fuel tank. The project will also include a photovoltaic roof system and designed to meet LEED Silver equivalency per the County’s standard for public buildings. The construction cost estimate is $10,000,000, and the average prevailing wage rates are on file with the Clerk of the Board of Directors and will be the minimum rates paid on this project. Construction is estimated to begin in February 2019 and will take approximately fifteen months to complete. The City of San Pablo will fund a portion of the station construction. It is the intention of the District to fund the balance of the project cost with CCCFPD General Operating Fund Balance. CONSEQUENCE OF NEGATIVE ACTION: If the advertisement is not approved, the project will not be constructed, impacting future cost escalation and services in this area. November 13, 2018 CCCFPD Minutes 16 RECOMMENDATION(S): APPROVE and AUTHORIZE the Fire Chief, or designee, to apply for and accept grant funding from the U.S. Department of Homeland Security, Federal Emergency Management Agency, Assistance to Firefighters Grants Program in an amount not to exceed $650,000 for the purchase of a regional emergency firefighter rehabilitation vehicle. FISCAL IMPACT: The total grant application would be $650,000 with a 15% local agency cost sharing requirement. The federal share of the grant would be $552,500 and the District’s share would be $97,500. The grant award may be lower than the amount requested and will be for a period of one year from the effective date of award. BACKGROUND: The purpose of the Assistance to Firefighters Grant (AFG) Program is to enhance the safety of the public and firefighters with respect to fire and fire-related hazards. The funds provide critically needed resources that equip and train emergency personnel to recognized standards, enhance operational efficiencies, foster interoperability, and support community resilience. AFG has three activities: Operations and Safety, Vehicle Acquisition, and Regional Projects. Each APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/13/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Aaron McAlister, Assistant Chief 925-941-3300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 13, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 2 To:Contra Costa County Fire Protection District Board of Directors From:Jeff Carman, Chief, Contra Costa County Fire Protection District Date:November 13, 2018 Contra Costa County Subject:2018 Assistance to Firefighters Grant - Rehabilitation Unit November 13, 2018 CCCFPD Minutes 17 BACKGROUND: (CONT'D) activity has its own eligibility requirements. The Contra Costa County Fire Protection District (District) will apply for this project under Regional Projects. The District is seeking approval to request funding to purchase a firefighter rehabilitation unit with breathing air support capability. This rehab unit would provide the necessary equipment and supplies, cooling and warming stations, medical oxygen, and rehabilitation facilities to assist firefighters in properly and safely rehabilitating after fire incidents. In addition, the unit will provide critical breathing air refilling capabilities at fire scenes. The District presently has one breathing air support unit, used as a regional asset to support all the agencies in the County, and it is used extensively and as such is suffering more than normal wear and subsequent breakdowns. The San Ramon Valley Fire Protection District is called upon to provide breathing air support as far away as Discovery Bay in the event of a breakdown of our unit. This unit would provide a second unit with breathing air capability for the District and would also serve the other fire agencies in the County as a regional asset. This grant would be applied for under the regional grant program of the AFG, and as such the unit would be required to be made available to the other jurisdictions in the County when requested. CONSEQUENCE OF NEGATIVE ACTION: Contra Costa County is home to major industry, railroads, local and state roadways, and dense population and commercial centers built on four major earthquake faults. It is imperative that the District has state-of-the-art firefighting and rescue equipment available at all times in order to provide the best possible emergency response to its customers. Failure to approve this grant request would cause the District to forego the purchase of the much needed equipment until additional fiscal resources are available. November 13, 2018 CCCFPD Minutes 18 RECOMMENDATION(S): APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract with RJN, Inc., doing business as H&N Enterprises, in an amount not to exceed $400,000, for the abatement of exterior fire hazards for the term November 13, 2018, to December 31, 2019. FISCAL IMPACT: The expenditures associated with paying a contractor for abatement services is 100% budgeted within the District's General Operating Fund; however, this item is considered cost neutral because those costs are passed through to the property owners. BACKGROUND: The Contra Costa County Fire Protection District (District) provides exterior fire hazard control of properties within its service area. This includes abatement of weeds, refuse, rubbish, or other fire hazard conditions in accordance with Section 320 of District Ordinance No. 2016-23, or any superseding ordinance, and the California Health and Safety Code. The District pays a contractor for the cost of abatement and then recovers that cost from the property owner. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/13/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Lewis Broschard, Deputy Fire Chief (925) 941-3300 x 1101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 13, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 3 To:Contra Costa County Fire Protection District Board of Directors From:Jeff Carman, Chief, Contra Costa County Fire Protection District Date:November 13, 2018 Contra Costa County Subject:Service Contract for Abatement of Exterior Fire Hazards November 13, 2018 CCCFPD Minutes 19 CONSEQUENCE OF NEGATIVE ACTION: The District will not be able to abate exterior fire hazards. November 13, 2018 CCCFPD Minutes 20 RECOMMENDATION(S): APPROVE and AUTHORIZE the Fire Chief, or designee, to apply for and accept grant funding from the U.S. Department of Homeland Security, Federal Emergency Management Agency, Assistance to Firefighters Grant, in an amount not to exceed $126,000, for the purchase of decontamination saunas and related equipment. FISCAL IMPACT: The total costs would be approximately $140,000 with a 10% local agency cost sharing requirement. The federal share of the grant would be $126,000 and the District’s share would be $14,000. BACKGROUND: The purpose of the Assistance to Firefighters Grant (AFG) Program is to enhance the safety of the public and firefighters with respect to fire and fire-related hazards. The funds provide critically needed resources that equip and train emergency personnel to recognized standards, enhance operational efficiencies, foster interoperability, and support community resilience. AFG has three activities: Operations and Safety, Vehicle Acquisition, and Regional Projects. The East Contra Costa County Fire Protection APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/13/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Elizabeth Patterson, Fiscal Officer 925-941-3300 x 1302 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 13, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 4 To:Contra Costa County Fire Protection District Board of Directors From:Jeff Carman, Chief, Contra Costa County Fire Protection District Date:November 13, 2018 Contra Costa County Subject:2018 Assistance to Firefighters Grant - Decon Saunas November 13, 2018 CCCFPD Minutes 21 BACKGROUND: (CONT'D) District is applying to host a regional grant, and Contra Costa County Fire Protection District (District) will be a regional participant. The District plans to purchase 17 firefighter decontamination saunas along with a stationary bicycle for each sauna and related supplies. These are for use by fire personnel returning back to the fire station after firefighting activities. The saunas will allow firefighters to sweat out the toxins and carcinogens that had been gathering in their pores. A growing body of research and data shows that job-related exposures contribute to chronic illnesses, such as cancer and heart disease. Saunas are a new approach being tried out by fire agencies in the United States and abroad to help reduce the harm of job-related exposures. CONSEQUENCE OF NEGATIVE ACTION: The District currently has a few stations equipped with decontamination saunas, but access is limited for firefighters not assigned to those stations. Without this grant, the District's personnel will continue to have limited access to a new tool that may improve their health and longevity. November 13, 2018 CCCFPD Minutes 22 RECOMMENDATION(S): APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract amendment with Peter Benson, M.D. to increase the payment limit by $360,000 to a new payment limit of $720,000 for emergency ambulance and fire-based emergency medical services physician oversight with no change to term of May 1, 2017, through April 30, 2020. FISCAL IMPACT: An additional $360,000 over 18 months, offset by ambulance service receivables: 100% CCCFPD EMS Transport Fund (fund 204000). BACKGROUND: The terms and conditions of the Emergency Ambulance Services Contract between the Contra Costa County Emergency Medical Services Agency (CCCEMSA) and the Contra Costa County Fire Protection District (District) require that the Contractor (District) retain a California licensed physician as its chief medical adviser to enforce internal standards of excellence in medical care and serve as liaison between the District, CCCEMSA, and American Medical Response. The District has been working with Peter Benson, M.D. since May 2014, to provide physician oversight for 1) the District's fire-based emergency APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/13/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Terence Carey, Assistant Fire Chief EMS (925) 941-3300 x 1104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 13, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 5 To:Contra Costa County Fire Protection District Board of Directors From:Jeff Carman, Chief, Contra Costa County Fire Protection District Date:November 13, 2018 Contra Costa County Subject:Contract Amendment for Fire District Emergency Medical Service Physician Oversight November 13, 2018 CCCFPD Minutes 23 BACKGROUND: (CONT'D) medical services (EMS) program and 2) the District's 911 exclusive operator ambulance program. Over the last year, the District has expanded his duties to include: 1. Providing medical oversight of the District's academy training program (evaluating if recruits are being worked too hard, if adequate hydration and rest periods are being provided, if OSHA’s heat related guidelines are met, etc.); 2. Assisting the District in potential legal issues related to OSHA regulations; 3. Overseeing the District's CPR HD pilot program, reviewing all CPR incidents and documenting outcomes; 4. Working with the District's current medical surveillance provider to assure all personnel are meeting the requirements for respiratory and blood born pathogen protection; 5. Working with the District's safety division on the development of the new cancer prevention program which involves the elimination of cancer causing agents from the District's stations, reduction in exposure to cancer causing agents on the fire ground, and the early detection of cancer in personnel. The level of service provided by Dr. Benson have doubled, with his time being split between the EMS division and other duties as assigned by the Fire Chief. Due to the increased level of service being provided by Dr. Benson, it is necessary to amend the payment limit of the contract. CONSEQUENCE OF NEGATIVE ACTION: The terms and conditions of the Emergency Ambulance Services Contract between CCCEMSA and the District require that the Contractor (District) retain a California licensed physician as its chief medical adviser. CHILDREN'S IMPACT STATEMENT: Approximately 10% of emergency medical service responses involve children under the age of 15. November 13, 2018 CCCFPD Minutes 24 RECOMMENDATION(S): APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a purchase contract with Golden State Fire Apparatus, Inc., in an amount not to exceed $560,000 for the manufacture and purchase of two Type 5 Wildland firefighting apparatus. FISCAL IMPACT: The apparatus will be acquired using the HGAC cooperative purchasing program. The vehicles are priced at $276,850 each for a total purchase price of $553,700. This price includes sales tax. One Type 5 apparatus will be assigned to a fire station located within the City of Antioch and will be funded by Antioch development impact fees. The other Type 5 apparatus will be purchased through use of the District's General Operating Fund Balance. This agenda includes a revenue and appropriation adjustment for the Board's review and approval. The purchasing authority includes an additional $6,300 for potential change orders. BACKGROUND: The Contra Costa County Fire Protection District (District) is charged with fighting wildland fires as part of its primary mission of providing fire protection. The apparatus used for fighting wildland fires is specialized and requires a configuration and specifications APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/13/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Aaron McAlister, Assistant Fire Chief 925-941-3300 x1103 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 13, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 6 To:Contra Costa County Fire Protection District Board of Directors From:Jeff Carman, Chief, Contra Costa County Fire Protection District Date:November 13, 2018 Contra Costa County Subject:Purchase Contract for two Type 5 Wildland Firefighting Vehicles November 13, 2018 CCCFPD Minutes 25 BACKGROUND: (CONT'D) not common to the typical municipal fire department pumper. The apparatus used for fighting wildland fires require four-wheel drive, a short wheel base, the ability to carry a supply of specialized wildland firefighting equipment, and interior seating capacity for up to four firefighters. The District currently operates a fleet of twelve Type III Engines and five Type II engines that have been reconfigured for wildland firefighting. With this purchase, the District can target a portion of its oldest wildland engines manufactured in 2000 for replacement, which have a hydrostatic pump system that is no longer utilized by the District and poses training challenges. The subject Type 5 engines have a lower center of gravity and lower overall profile enabling the vehicle to access areas otherwise not accessible. They have a lower gross vehicle weight and may be able to access areas heavy vehicles cannot. They have a 400 gallon water tank, a 40 gallon foam tank, and a 175 gallon per minute pump. The National Fire Protection Association (NFPA) recommends a maximum of 15 years for front-line service for these types of apparatus. The selected Type 5 engines are utilized by similar municipal fire department and staff recommends purchasing two of these units as part of the HGAC Cooperative Purchasing program. This system allows local government agencies to procure goods and services already competitively bid and awarded. The District has a threat of wildland urban interface fires similar to the conditions found in last year’s North Bay fires in Napa, Sonoma, and Solano County. The acquisition of two engines will have a positive impact on District operations and public safety. Investing in the District wildland fleet will allow the District to have modern, more reliable equipment available for fires that occur in the wildland urban interface areas. CONSEQUENCE OF NEGATIVE ACTION: The District would continue to operate 18 year old vehicles as front line apparatus during fire season. Delaying this purchase will lead to future cost increases and a potential loss of critical coverage if apparatus is taken out of service due to maintenance and repair. November 13, 2018 CCCFPD Minutes 26 RECOMMENDATION(S): APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a purchase contract with Golden State Fire Apparatus, Inc., in an amount not to exceed $365,000 for the manufacture and purchase of a Type 1 tactical water tender for fire suppression. FISCAL IMPACT: This apparatus will be purchased using the HGAC cooperative purchasing program. The purchase price is $358,550. FEMA's Assistance to Firefighters Grant Program will be contributing $318,341. The District's contribution will be $40,209, which includes the 10% required match of $31,834. The District match will come from fund balance. An additional $6,450 is included in the purchasing authority for potential change orders. This agenda includes a revenue and appropriation adjustment for the Board's review and approval. BACKGROUND: On March 13, 2018, the Board of Directors Authorized the Fire Chief to to apply for and accept grant funding from the U.S. Department of Homeland Security, Federal Emergency APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/13/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Aaron McAlister, Assistant Fire Chief 925-941-3300 x1103 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 13, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 7 To:Contra Costa County Fire Protection District Board of Directors From:Jeff Carman, Chief, Contra Costa County Fire Protection District Date:November 13, 2018 Contra Costa County Subject:Purchase Contract for a Type 1 Tactical Water Tender for Fire Suppression November 13, 2018 CCCFPD Minutes 27 BACKGROUND: (CONT'D) Management Agency, Assistance to Firefighters Grant program in an amount not to exceed $375,000. On or about September 1, 2018, the Contra Costa County Fire Protection District (District) was notified that its application was successful and the District had been awarded $318,341 as a federal share, with a required 10% local match by the District of $31,834, for a total project cost of $350,175. On or about September 4, 2018, the District accepted the award and began searching for an appropriate vehicle to purchase. The District has identified a vehicle meeting its specifications and selected a vendor using the HGAC Cooperative Purchasing Program. Water tenders are used to supply large amounts of water, typically where there are no fire hydrants. The most common application is in the rural environment during wildland fires. Water tenders may also be used to deliver water to freeways, airports, hazardous materials incidents, and industrial fires. The District presently owns one water tender. The vehicle currently owned by the District is over 20 years old and will be removed from service when the subject vehicle is delivered. CONSEQUENCE OF NEGATIVE ACTION: The District would not be able to take advantage of this grant funding opportunity. Any delay in approval will have consequences in the manufacturing timeline which could cause grant performance period compliance concerns. November 13, 2018 CCCFPD Minutes 28 RECOMMENDATION(S): APPROVE and AUTHORIZE the Fire Chief, or designee, to enter into an Automatic Aid Agreement for Exchange of Fire, Rescue, and Emergency Medical Services Between the Contra Costa County Fire Protection District and the City of Benicia effective November 13, 2018. FISCAL IMPACT: The agreement does not contain any provisions for payments for services provided by either party. The fiscal impact is neutral. BACKGROUND: The attached agreement between the Contra Costa County Fire Protection District (District) and the City of Benicia Fire Department (City) is for the exchange of fire, rescue, and emergency medical services. This agreement memorializes the District and City's current practice of dispatching resources and responding to emergencies in the other agency’s service area. The Automatic Aid Agreement does not include a financial component or reimbursement of any type APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/13/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Lewis Broschard, Deputy Chief 925-941-3300 x1101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 13, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 8 To:Contra Costa County Fire Protection District Board of Directors From:Jeff Carman, Chief, Contra Costa County Fire Protection District Date:November 13, 2018 Contra Costa County Subject:Automatic Aid Agreement Between Contra Costa County Fire Protection District and City of Benicia November 13, 2018 CCCFPD Minutes 29 BACKGROUND: (CONT'D) for the services provided by either party. In practice the District and City have had an automatic aid agreement continuously since 2012. The primary response area benefitting from the agreement is the Benicia Bridge due to limited access from both directions and the jurisdictional lines that exist approximately mid-span on the bridge. Additionally, resources from both jurisdictions are often called to assist each other with providing station coverage during extended incidents or by providing aid directly to an incident in progress that is within close proximity to the other jurisdiction’s boundary. CONSEQUENCE OF NEGATIVE ACTION: The agreement will not be approved and the District and City will not be able to provide mutually beneficial emergency response and incident support. ATTACHMENTS CCCFPD-City of Benicia Automatic Aid Agreement November 13, 2018 CCCFPD Minutes 30 Page 1 of 4 AUTOMATIC AID AGREEMENT FOR EXCHANGE OF FIRE, RESCUE, AND EMERGENCY MEDICAL SERVICES BETWEEN THE CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT AND THE CITY OF BENICIA This Automatic Aid Agreement (“Agreement ”) is entered into as of November 13, 2018 (the “Effective Date”), by and between the Contra Costa County Fire Protection District, a fire protection district existing under the laws of the State of California (the “Fire District ”), and the City of Benicia, a municipal corporation (the “City,” and together with the Fire District, the “Parties,” and each a “Party” or “Agency”). RECITALS A. The Fire District and the City provide fire, rescue, and emergency medical services within their respective boundaries. B. The Fire District and the City are geographically located in proximity to each other within the Counties of Solano and Contra Costa. C. The Fire District and the City desire to augment the fire protection they provide within their jurisdictional boundaries. D. It is of mutual benefit to the Fire District and the City if the services of each fire agency are in some circumstances extended outside the limits of each jurisdiction into the boundaries of the other. E. The Parties desire to enter into an automatic aid agreement where, under some circumstances, one Party will respond to a fire, rescue, or emergency medical incident occurring within the jurisdictional limits of the other Party. The goal is to lower response times to fire and medical emergencies, thereby providing a higher level of service for the West Contra Costa County area with currently available resources. F. Automatic aid is feasible because a portion of the jurisdictional boundaries of the Fire District and the City are adjacent. NOW, THEREFORE, in consideration of the mutual covenants and conditions identified herein, and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the Parties hereby agree as follows: 1. Scope of Agreement. This Agreement authorizes each Agency to provide automatic assistance to the other Agency in responding to fires, medical emergencies, rescue and extraction situations, and other types of emergency incidents that are within the standard scope of services provided by each Party. The Parties agree to dispatch their respective assigned fire department units on an automatic basis to the other jurisdiction in accordance with the procedures and guidelines specified in the Operational Plan, which is attached hereto as Exhibit A and incorporated herein by reference (the “Operational Plan”). The specific details of the services to be provided under this Agreement and the general November 13, 2018 CCCFPD Minutes 31 Page 2 of 4 operational policies, including, but not limited to, response areas and types of equipment, operational command, incident reports, dispatch and communications, training, response maps and preplans, and evaluation of effectiveness, are determined by the Fire District Fire Chief and the City Fire Chief in the Operational Plan. Procedural components of the Operational Plan may be amended by the mutual written agreement of the Fire District Fir e Chief and the City Fire Chief. Any change in the Operational Plan that constitutes a change in policy shall be approved by the governing body of the Fire District and the governing body of the City. 2. Cross Connections to Communications Systems. Each Party shall, at its own expense, develop and provide for the necessary cross connections of its communications system to the communication system of the other. 3. Grid Mapping. Each Party shall, at its own expense, provide the other Party a predetermined grid mapping system designating the response area for its areas included in this Agreement. 4. Resource Availability. The Parties understand and agree that a Party’s automatic aid response to a request for aid depends upon any existing emergency conditions within its own jurisdiction and the availability of its resources. 5. Other Agreements. Nothing in this Agreement limits the ability of either Party from agreeing to participate in more specific contracts for services, mutual assistance, or automatic response. Nothing in this Agreement limits the ability of either Party from providing emergency assistance to another jurisdiction that is not a participant in this Agreement. 6. Ownership of Equipment. Each Party shall retain ownership of any equipment or property it brings to the performance of this Agreement. Each Party shall be responsible for damages to or loss of its own equipment. Each Party waives the right to sue the other Party for any damages to or loss of its equipment, unless the damages or losses were caused by the willful misconduct or the negligent acts, errors, or omissions of the other Party or its officers, employees, or agents. 7. Administration of Agreement. For purposes of liaison and the administration of this Agreement, the Fire District Fire Chief and the City Fire Chief are designated as the representative of the respective Parties to this Agreement, and they shall be jointly responsible for administration of this Agreement. 8. Agency. While performing work, services, or functions under this Agreement, each Party’s officers, agents, and employees are not the officers, agents, or employees of the other Party to this Agreement, regardless of the nature and extent of the acts performed. Each Party shall be solely responsible for the actions of its respective officers, agents, and employees while performing work, services, or functions under this Agreement. November 13, 2018 CCCFPD Minutes 32 Page 3 of 4 9. Workers’ Compensation. Each Party shall be solely liable to provide workers’ compensation insurance coverage and pay valid claims for injuries or death to any of its officers, agents, or employees performing work, services, or functions under this Agreement, regardless of whether the othe r Party was directly or indirectly supervising the conduct of those persons. No Party shall assume any liability under workers’ compensation laws or any other employers’ liability laws on account of any work, service, or function performed by the other Party’s officers, agents, or employees under this Agreement. 10. Indemnity. If it is determined by a court of law that the Fire District is liable for damage, injury, or death, of or to any person or the property of any person, as a result of the Fire District’s negligence or willful misconduct in the performance of the services described by this Agreement, the Fire District will indemnify the City for the proportion of liability a court determines is directly attributable to the negligence of the Fire District, its governing body, officers, or employees. If it is determined by a court of law that the City is liable for damage, injury, or death, of or to any person or the property of any person, as a result of the City’s negligence or willful misconduct in the per formance of the services described by this Agreement, the City will indemnify the Fire District for the proportion of liability a court determines is directly attributable to the negligence of the City, its governing body, officers, or employees. 11. Notices. All correspondence regarding this Agreement, including invoices, payments, and notices, shall be directed to the following persons at the following addresses and telephone numbers: To the Fire District: Contra Costa County Fire Protection District 4005 Port Chicago Hwy Suite 250 Concord, CA 94520 Attn: Operations Chief Telephone: (925) 941-3300 To the City: City of Benicia Fire Department 150 Military West Benicia, CA 94510 Attn: Fire Chief Telephone: (707) 746-4275 12. Immunities. By entering into this Agreement, neither Party waives any of the immunities provided by the Government Code or other applicable provisions of law. 13. Third Parties. This Agreement shall not be construed as or deemed an agreement for the benefit of any third party or parties, and no third party or parties shall have any right of action hereunder for any cause whatsoever. November 13, 2018 CCCFPD Minutes 33 Page 4 of 4 14. Term and Termination. This Agreement shall become operational and effective upon the Effective Date. The Agreement shall remain in effect until terminated by either Party. Either Party may terminate the Agreement at any time by giving written notice to the other Party at least 60 days prior to the date of termination. 15. Mutual Aid. In all matters involving mutual aid that are not expressly stated in the terms and conditions of this Agreement, the terms and conditions of the Disaster and Civil Defense Master Mutual Aid Agreement shall apply. CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT By: Fire Chief Approved as to form: Sharon L. Anderson, County Counsel By: _______________________, Deputy County Counsel CITY OF BENICIA By: Fire Chief Approved as to form: By: City Attorney November 13, 2018 CCCFPD Minutes 34 A-1 Exhibit A TO THE AUTOMATIC AID AGREEMENT FOR EXCHANGE OF FIRE, RESCUE, AND EMERGENCY MEDICAL SERVICES BETWEEN THE CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT AND THE CITY OF BENICIA OPERATIONAL PLAN This Operational Plan is authorized by the Automatic Aid Agreement for Exchange of Fire, Rescue, and Emergency Medical Services between the Contra Costa County Fire Protection District and the City of Benicia, dated November 13, 2018 (the “Agreement ”), and is subject to the terms and conditions set forth in the Agreement. The purpose of this Operational Plan is to specify the procedures for implementing the Agreement between the Contra Costa County Fire Protection District (the “Fire District ”) and the City of Benicia (the “City”). The identified fire agency resources will respond to emergencies as set forth below. Additional resources not described in this Operational Plan may be requested by the Incident Commander or appropriate dispatch center through normal mutual aid channels as outlined in the existing Disaster and Civil Defense Master Mutual Aid Agreement. 1. Definitions. For the purposes of this Operational Plan, the following definitions apply: “Battalion Chief” means a fire officer capable of and responsible for commanding incident resources and overall scene management. “BNC Dispatch” means the City of Benicia Communications Center. “CAD” means computer-aided dispatch. “CCRFCC” means the Contra Costa Regional Fire Communications Center. “MDT” means mobile data terminal. “NFIRS” means National Fire Incident Reporting System. “Paramedic ” means a fire agency resource providing advance life support services. 2. Amount, Type, and Areas of Response. A. In accordance with the dispatch procedures described in Section 5, the Fire District will automatically provide the requested apparatus to the City for response or move- up and cover, when Fire District resources are available. B. In accordance with the dispatch procedures described in Section 5, the City will automatically provide the requested apparatus to the Fire District for response or move-up and cover, when City resources are available. November 13, 2018 CCCFPD Minutes 35 A-2 3. Operational Command. The first officer who arrives at an incident will assume command until he or she transfers command or is relieved by a ranking chief officer. The highest- ranking officer from the authority having jurisdiction will have the ultimate authority to assume command. All operations will be conducted in a coordinated and organized manner. 4. Incident Reports. If units from both agencies respond to an incident, the unit of the agency having jurisdictional responsibility will prepare the NFIRS and other incident reports as necessary. If no units from the jurisdictional agency respond to an incident, units from the responding agency shall prepare the NFIRS and other incident reports as necessary. The responding agency shall provide copies of all incident reports to the jurisdictional agency upon request. For both Solano County and Contra Costa County emergency medical system protocols, a patient care report will be completed as necessary buy the initial treating paramedic, regardless of agency affiliation. 5. Dispatch and Communications. When a call for service occurs in the Fire District, the CCRFCC CAD automatically determines the closest available unit or units and the appropriate type and number of units to respond. One or more units are then dispatched by the CCRFCC. When a call for service occurs in the City, the BNC CAD only recognizes response areas such that the closest unit or units for the geographical area are determined manually based on the CAD station sequence list. One or more units are then dispatched by the BNC Dispatch. A. General Guidelines. Responses to calls for service will follow the general guidelines specified below: i. When a call for service occurs in the Fire District and the CCRFCC CAD determines that the closest appropriate available unit or units are City resources, the CCRFCC will directly dispatch City resources as an automatic aid response in the Fire District. When a call for service occurs in the City and the BNC Dispatch determines that the closest available unit or units are Fire District resources, the BNC Dispatch will directly dispatch Fire District resources as an automatic aid response in the City. ii. The CCRFCC and BNC Dispatch will immediately answer each other’s phone calls to ensure timely notifications of an automatic aid response. iii. All necessary information including address, type of emergency, tactical radio frequency, and related information that is available will be relayed to the responding units and updated as appropriate. iv. If the requested unit is not available, or is located so as to result in an extended response time, or encounters delays resulting from seasonal, traffic, or other restrictions so as to result in an extended response time, the requesting agency’s dispatch center will be immediately advised of the delay. November 13, 2018 CCCFPD Minutes 36 A-3 B. Specific Procedures. The following specific procedures will apply to calls for service: i. Automatic Aid to the City. Upon dispatch by the BNC Dispatch, Fire District resources will switch to the BNC Dispatch channel or incident talk group as directed for all incident communications after changing their status to “responding” via voice or MDT with CCRFCC. Status changes via the MDT shall occur in conjunction with verbal status changes with the BNC Dispatch. All requests for additional resources will be made through the BNC Dispatch. ii. Automatic Aid to the Fire District. Upon dispatch by the CCRFCC, City resources will switch to the CCRFCC dispatch channel or incident talk group as directed for all incident communications. All requests for additional resources will be made through the CCRFCC. Routine status changes (e.g., responding, at scene, available) shall be made primarily via the MDT when possible. 6. Training. Periodic interagency training will be conducted for the purpose of improving professional working relationships and operational coordination between the Fire District and City units. This training will be coordinated through the District Battalion Chiefs or senior Chief Officers and the City Battalion Chiefs or senior Chief Officers. 7. Complaints. The Fire District and the City will utilize a complaint process for operational issues to ensure that operations are conducted safely, expeditiously, and professionally. To assist in resolving issues, City Battalion Chiefs will direct all routine operational concerns to the Fire District Battalion Chief (BC-2) by email. The Fire District BC-2 or senior Chief Officer will investigate and reply in a timely manner. Any urgent operational concerns shall be directed to the on-duty Fire District BC-1 or 2. Conversely, Fire District Battalion Chiefs will notify the on-duty City Battalion Chief (BC-11) of any operational concerns by email. The City BC or senior Chief Officer will investigate and reply in a timely manner. 8. Response Maps and Preplans. Upon execution of this Operational Plan, each agency will provide the other with current standard response maps and will provide updated versions as changes occur. 9. Evaluation. The effectiveness of the procedures contained in this Operational Plan will be evaluated annually, or as significant changes occur, by the Fire District Fire Chief or his or her designee and the City Fire Chief or his or her designee. CONTRA COSTA COUNTY FIRE CITY OF BENICIA PROTECTION DISTRICT By: By: Fire Chief Fire Chief Date: Date: November 13, 2018 CCCFPD Minutes 37 RECOMMENDATION(S): APPROVE Appropriation and Revenue Adjustment No. 5024 authorizing new revenue in the amount of $90,000 from the U. S. Department of Transportation, National Highway Traffic Safety Administration, California State Transportation Agency Office of Traffic Safety regional grant and appropriating it in the Contra Costa County Fire Protection District (7300) for the purchase of three sets of vehicle extrication equipment. FISCAL IMPACT: 100% Federal. No local agency matching funds required. BACKGROUND: The Contra Costa County Fire Protection District received approval to apply for and accept funding from the California Office of Traffic Safety at the March 13, 2018, meeting of the Contra Costa County Fire Protection District Board of Directors. This revenue and appropriation adjustment authorizes new revenue from the regional grant and appropriates it for the purchase of three sets of vehicle extrication equipment. This is a regional grant award. As such, two sets of extrication equipment will be distributed to East Contra Costa Fire Protection District and the third set will remain with Contra Costa County Fire Protection District. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/13/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Elizabeth Patterson, Fiscal Officer 925-941-3300 x 1302 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 13, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 9 To:Contra Costa County Fire Protection District Board of Directors From:Jeff Carman, Chief, Contra Costa County Fire Protection District Date:November 13, 2018 Contra Costa County Subject:Appropriation and Revenue Adjustment - Office of Traffic Safety Extrication Equipment November 13, 2018 CCCFPD Minutes 38 CONSEQUENCE OF NEGATIVE ACTION: The District would not be able to take advantage of this grant funding opportunity. AGENDA ATTACHMENTS TC24/27 No. 5024 MINUTES ATTACHMENTS Signed Approp Adj 5024 November 13, 2018 CCCFPD Minutes 39 November 13, 2018CCCFPD Minutes40 November 13, 2018CCCFPD Minutes41 November 13, 2018 CCCFPD Minutes 42 November 13, 2018 CCCFPD Minutes 43 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22370 to add nine (9) Firefighter-Paramedic Recruit (RP7A) (represented) positions at Salary Plan and Grade 4N5 1583 ($6,959.62) in the Contra Costa County Fire Protection District. FISCAL IMPACT: The SAFER grant budget is approximately $5 million over three years. The Federal share is approximately $3.1 million and the District's share is approximately $1.9 million. The cost share requirement for the FY 2017 SAFER grant awards is significant. The Period of Performance is three years. No extensions beyond three years will be allowed. During that three-year period, the District will be responsible for providing a 25% cost share in the first and second years and a 65% cost share in the third year. Additionally, FY 2017 awards limit position costs to the usual annual cost of a first-year firefighter at the time of the grant application. The District will be responsible for funding 100% of merit increments and negotiated wage increases over three years. It should be noted that the FY 2017 SAFER grant application was submitted on April 27, 2018, and, therefore, project costing could not include the July 1, 2018, wage increase. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/13/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Jackie Lorrekovich, Chief Admin Svcs (925) 941-3300 x1300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 13, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Paul Reyes, Jackie Lorrekovich C. 10 To:Contra Costa County Fire Protection District Board of Directors From:Jeff Carman, Chief, Contra Costa County Fire Protection District Date:November 13, 2018 Contra Costa County Subject:Add Nine (9) Firefighter-Paramedic Recruit Positions November 13, 2018 CCCFPD Minutes 44 BACKGROUND: On August 24, 2018, the Contra Costa County Fire Protection District (District) was awarded a three-year federal grant in the amount of $4,976,451 to fill nine (9) Firefighter or Firefighter-Paramedic positions. The grant was awarded by the Federal Emergency Management Agency. The grant program is Staffing for Adequate Fire and Emergency Response, also known as SAFER. This authorizes the Contra Costa County Fire Protection District (District) to accept the award for a fiscal year (FY) 2017 Staffing for Adequate Fire and Emergency Response (SAFER) grant. The purpose of SAFER grants is to provide funding directly to fire departments to assist them in increasing the number of firefighters to help communities meet industry minimum standards and attain 24-hour staffing to provide adequate protection from fire and fire-related hazards. A fire company is typically staffed with a captain, an engineer, and a firefighter, at least one of which is a paramedic. With this grant, the District intends to add a fourth position, a Firefighter or Firefighter-Paramedic classification, on our busiest ladder truck companies at Fire Station 6 in Concord, Fire Station 83 in Antioch, and Fire Station 84 in Pittsburg. On September 18, 2018, the Fire Board of Directors authorized the Fire Chief to accept the FY 2017 SAFER grant. The grant period of performance (i.e., the date of eligibility for reimbursement) begins February 18, 2019. Plans are underway to start a fire academy in February 2019. After completion of the fire academy, successful recruits will graduate and be placed in fully operational front line positions. The classifications of Firefighter Recruit and Firefighter-Paramedic Recruit are flexibly staffed. Upon successful completion of the District's fire academy, recruits are promoted to Firefighter or Firefighter-Paramedic (depending on the EMS certification they hold). CONSEQUENCE OF NEGATIVE ACTION: If action is not approved, the District will be unable to fill grant-funded positions. AGENDA ATTACHMENTS P300 No. 22370 MINUTES ATTACHMENTS Signed P300 22370 November 13, 2018 CCCFPD Minutes 45 POSITION ADJUSTMENT REQUEST NO. 22370 DATE 10/2/18 Department No./ Department CCC Fire Protection District Budget Unit No. 7300 Org No. 7300 Agency No. 70 Action Requested: Add nine (9) Firefighter-Paramedic Recruit (RP7A) positions. Proposed Effective Date: 12/1/2018 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $1,732,850.00 Net County Cost $0.00 Total this FY $500,800.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 75% Federal Grant Award; 25% District Match (General Fund) Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Jackie Lorrekovich ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Paul Reyes 10/25/2018 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 10/25/2018 Adopt Position Adjustment Resolution No.22370 to add nine (9) Firefighter-Paremedic Recruit (RP7A) (represented) at salary plan and grade 4N5 1583 ($6,959.62) in the Contra Costa County Fire Protection District . Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Marta Goc 10/25/2018 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 11/6/18 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Paul Reyes Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 November 13, 2018 CCCFPD Minutes 46 REQUEST FOR PROJECT POSITIONS Department Date 11/6/2018 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY November 13, 2018 CCCFPD Minutes 47 November 13, 2018 CCCFPD Minutes 48 RECOMMENDATION(S): APPROVE Appropriation and Revenue Adjustment No. 5028 authorizing revenue in the amount of $318,341 from the U.S. Department of Homeland Security, Federal Emergency Management Agency, Assistance to Firefighters Grant and $47,000 from the Contra Costa County Fire Protection District (CCCFPD) General Operating Fund Balance and appropriating it in CCCFPD (7300) for the purchase of a Type 1 Tactical water tender. FISCAL IMPACT: $318,341 Federal. The District's maximum potential contribution will be $46,659, which includes the 10% required match of $31,834. The District match will come from fund balance. BACKGROUND: On March 13, 2018, the Board of Directors authorized the Fire Chief to apply for and accept grant funding from the U.S. Department of Homeland Security, Federal Emergency Management Agency, Assistance to Firefighters Grant program in an amount not to exceed $375,000. On or about September 1, 2018, the District was notified our application was successful and we had been awarded $318,341 as a Federal share. The District's required match of ten percent (10%) is $31,834 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/13/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Elizabeth Patterson, Fiscal Officer 925-941-3300 x 1302 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 13, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C.11 To:Contra Costa County Fire Protection District Board of Directors From:Jeff Carman, Chief, Contra Costa County Fire Protection District Date:November 13, 2018 Contra Costa County Subject:Appropriation and Revenue Adjustment - Type 1 Tactical Water Tender November 13, 2018 CCCFPD Minutes 49 BACKGROUND: (CONT'D) for a total project of $350,175. On or about September 4, 2018, the District accepted the award and began searching for an appropriate vehicle to purchase. The District has identified a vehicle meeting our specifications and selected a vendor using the HGAC Cooperative Purchasing Program. Water tenders are used to supply large amounts of water typically where there are no fire hydrants. The most common application is in the rural environment during wildland fires. Water tenders may also be used to deliver water to freeways, airports, hazardous materials incidents and industrial fires. The District presently owns one water tender. This vehicle is over 20 years old and will be removed from service when the new vehicle arrives. CONSEQUENCE OF NEGATIVE ACTION: The District would not be able to take advantage of this grant funding opportunity. AGENDA ATTACHMENTS TC24/27 No. 5028 MINUTES ATTACHMENTS Signed Approp Adj 5028 November 13, 2018 CCCFPD Minutes 50 November 13, 2018CCCFPD Minutes51 November 13, 2018CCCFPD Minutes52 November 13, 2018 CCCFPD Minutes 53 November 13, 2018 CCCFPD Minutes 54 RECOMMENDATION(S): APPROVE Appropriation and Revenue Adjustment No. 5025 authorizing revenue in the amount of $280,000 from Antioch development impact fees and $280,000 from CCCFPD General Operating Fund Balance and appropriating it in the Contra Costa County Fire Protection District (7300) for the purchase of two Type 5 wildland firefighting apparatus. FISCAL IMPACT: 50% Antioch development impact fees and 50% CCCFPD General Operating Fund Balance. BACKGROUND: The Contra Costa County Fire Protection District (District) is charged with fighting wildland fires as part of its primary mission of providing fire protection. The apparatus used for fighting wildland fires is specialized and requires a configuration and specifications not common to the typical municipal fire department pumper. The apparatus used for fighting wildland fires require four-wheel drive, a short wheel base, the ability to carry a supply of specialized wildland firefighting equipment, and interior seating capacity for up to four firefighters. The District currently operates a fleet of APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/13/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Elizabeth Patterson, Fiscal Officer 925-941-3300 x 1302 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 13, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C.12 To:Contra Costa County Fire Protection District Board of Directors From:Jeff Carman, Chief, Contra Costa County Fire Protection District Date:November 13, 2018 Contra Costa County Subject:Appropriation and Revenue Adjustment - Type 5 Wildland Apparatus November 13, 2018 CCCFPD Minutes 55 BACKGROUND: (CONT'D) twelve (12) Type III Engines and five (5) Type II engines that have been reconfigured for wildland firefighting. With this purchase we are targeting a portion of our oldest wildland engines manufactured in 2000 for replacement. These vehicles have a hydrostatic pump system that is no longer utilized by the District and poses training challenges. These Type 5engines have a lower center of gravity and lower overall profile enabling the vehicle to access areas otherwise not accessible. They have a lower GVW and may be able to access areas heavy vehicles cannot. They have a 400 gallon water tank, a 40 gallon foam tank and a 175 gallon per minute pump. The National Fire Protection Association (NFPA) recommends a maximum of 15 years for front-line service for these types of apparatus. We selected a Type 5 engines designed by similar municipal fire department and recommend purchasing two of these units as part of the HGAC Cooperative Purchasing program. This system allows local government agencies to procure goods and services already competitively bid and awarded. The District has a threat of wildland urban interface fires similar to the conditions found in last year’s North Bay fires in Napa, Sonoma, and Solano County. The acquisition of two engines will have a positive impact on District operations and public safety. Investing in our wildland fleet will allow the District to have modern, more reliable equipment available for fires that occur in the wildland urban interface areas. CONSEQUENCE OF NEGATIVE ACTION: The District would continue to operate 18 year old apparatus as front line apparatus during fire season. AGENDA ATTACHMENTS TC24/27 No.5025 MINUTES ATTACHMENTS Signed Approp Adj 5025 November 13, 2018 CCCFPD Minutes 56 November 13, 2018CCCFPD Minutes57 November 13, 2018CCCFPD Minutes58 November 13, 2018 CCCFPD Minutes 59 November 13, 2018 CCCFPD Minutes 60