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HomeMy WebLinkAboutMINUTES - 10301984 - 1.31 POSITION ADJUSTMENT REQUEST No. Date: 10/24/84 Dept. No./ RE0500;. Org. No. 5010 Agency No. 53 ers Department Social Services Budget UWAR Action Requested: Reclassify without examinal ' �Soc�al Worker III position #136 and eyl ari}- 1 '. A3 incumbent Robert ess er, o Mf-ed g n 5T5't'aYi Proposed Effective Date: Explain why adjustment is needed: Classification Questionnaire attached: Yes No Estimated cost of adjustment: $ Cost is within department 's budget: Yes No [� If not within budget, use reverse side to explain how costs are to be funded. Department must initiate necessary appropriation adjustment. Use additional sheets for further explanations or comments. for Departmen ead Personnel Department Recommendation Date: iD-�z3 Sy Reclassify without examination Social Worker III position #136 and incumbent Robert Sessler, Salary Level C5 1382 (1809-2199) to Area Agency on Aging Staff Assistant III , Salary Level C5 1697 (2479-3013). Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt Salary Schedule, as described above. Effective: E3 day following Board action. -IIS Date forDirec r 6f Personnel County Administrator Recommendation Date: fig( Approve Recommendation of Director of Personnel fT t] Disapprove Recommendation of Director of Personnel [j Other: for CountyA-dministrator Board of Supervisors Action OCT 3 0 1984 Phil Batchelor, Clerk of the Board of Adjustment APPROVED/ D .on S;.lp-n-isorsa,^,dCocr,t Date: OCT 3 0 1984 ���� �p� By: APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT. M347 6/82 I i 000074 A M POSITION ADJUSTMENT REQUEST No. 13/ _ Date: 9/19/83 Dept. No./ 0540-6 � �� �` �_) ' Department Health Services/MH Copers Budget Unit No. 0 Agency No. 54— Action Requested: Establish the class of Alcoholism Rehabilit.ati m Supervisor and allocate to salary level H2-687 ($2449- < t 1 NON-ROUTINE Proposed Effective Date: 10/26/'83 Explain why adjustment is needed: To establish a supervisory level. to oversee the PCDD and AIRS Programs in the A/DA/MH Division. Classification Questionnaire attached: Yes 0 No Estimated cost of adjustment: $ Cost is within department 's budget: Yes ® No [] If not within budget, use reverse side to explain how costs are to be funded. Department must initiate necessary appropriation adjustment, Andrea Jackson Use additional sheets for further explanations or comments. Personnel Services Assistant for Department Head Personnel Department Recommendation c/ Date: Establish the class of alcoholism Rehabilitation Program Supervisor and allocate to salary level C5 1714 (2521-3064); reclassify without examination Post Conviction Program Coordinator position #54-2226, Salary Level C5 1394 (1831-2226) to the new ass. This class is exempt from overtime. (mend Resolution 71/17 establishing positions and resolutions allocating classes to the !asic/Exempt Salary Schedule, as described above. 'ffective: day following Board action. C1 Date or Director of ersonnel ­ ounty Administrator Recommendation Date: AApprove Recommendation of Director of Personnel D Disapprove Recommendation of Director of Personnel CS Other: 6k4e, for County Administrator oard of Supervisors Action Phil Batchelor, Clerk of the Board of � djustment APPROVED/ D on OCT 3 0 1984 Sup vis rsandCountyAdministr2tor ate: OCT 3 0 1984 By: PPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT. 300 M347 6/82 expenaitures aaau Lcvcaauco fices. Schedule and plan for all needed material and supplies --for--an -effective and conservative manner of program operations. Assist in the development of staff qualificati6ns, duties , func- tions and classifications for the new alcoholism counselling and lead counselors series. Plan procedures and curriculum for the training of volunteers and arrange volunteer training sessions for persons offering to provide volunteer services for the var- ious programs and establish the ongoing on-the-job training plans for volunteers and establish procedures for documenting, record- and evaluating the performance and services of volunteers. (continued) AK 75 0.000'75 -1- - A� CONTRA COSTA COUNTY D n CLASSIFICATION QUESTIONNA D NAME DEPARTMENT ] JMIVIS10N 1 Noi TRANSCHEL, William Health Services Qt�; of/Drug Abuse/ HER(TH SE8= Health )FFICIAL JOB CLASSIFICATION WORKING JOB TITLE Pio ,Fasigned Nours Post Conviction AIRS/PCDDP Alcoholism 2425 Bisso ELConcord Program Coordinator Program Director 2366A Stanwell Cir. , Conc. Time Reauind Description of Work: 100 37th St. , Richmond 2400 Sycamore Dr. , Antioch 20% PROGRAM PLANNING AND DEVELOPMENT Write plans and procedures, establish goals and objectives for six (6) alcoholism out-patient clinic operations of the county- implemented Post Conviction Drinking Driver Programs, "AB 541" First D.U. I. Offender Programs and AIRS Alcoholism Counselling Service Programs. Insure that all plans , operational procedures , and client services conform with all state and county laws and rules and regulations. Keep program plans and client treatment service procedures updated and revised to comply with all ongoing changes in county and state required regulations, in order to keep the programs more effective and efficient in client manage- ment and treatment, fiscal soundness and in operational proced- ures. This includes establishing goals and plans for client treatment procedures, curriculum for client education and inform- ation to aid in client' s recovery from alcoholism, drug abuse and addiction. Establish and approve client exit plans upon com- pletion of . treatment. Establish procedures for client referrals to outside service providers to be utilized by the programs. Es- tablish client fee schedules and requirements and provide pro- cedures for assessment and collection of client fees to enable the drinking driver programs to be self-supporting. Establish reporting methods and procedures on existing and projected client caseload flow, staff caseload requirements and work schedules, program' s expenditures and revenue schedules , units of treatment ...services to clients, client referrals to outside service provi- ders , client enrollments , terminations, attendance, and fee as-, sessment records, create all forms required for reporting func- tions and for program operations, and prepare monthly reports to _._ the alcoholism program chief, Municipal Court judges , Probation Department, District Attorney, County Administrator, Alcoholism Advisory Board, Health Services Department, Alcohol/Drug Abuse/ Mental Health Division, department accounting supervisors, state ADP, DMV, and other interested department chiefs. Establish pro- cedures for evaluating programs and report monthly on program' s treatment effectiveness, programmatic effectiveness and fiscal condition. Establish and enforce program rules and regulations regarding client participation, attendance requirements, behavior, terminations and completion of program. Prepare plans and pro- cedures for a training program and a continuing on-job training program in alcoholism treatment methodology, and program and of- fice practice and procedures for all staff members. Prepare pro- gram procedure manual for all staff functions and duties and all office practices and established functions and procedures. Man- age four (4) cost centers in separate areas for budgetary pur- poses, prepare annual program budgets and justify all program' s ----expenditures and revenues generated in the five (5) separate of- fices. Schedule and plan for all needed material and supplies --for- an effective and conservative manner of program operations. Assist in the development of staff qualifications , duties , func- tions and classifications for the new alcoholism counselling and lead counselors series. Plan procedures and curriculum for the training of volunteers and arrange volunteer training sessions for persons offering to provide volunteer services for the var- ious programs and establish the ongoing on-the-job training plans for volunteers and establish procedures for documenting, record- and evaluating the performance and services of volunteers. (continued) AK 75 900076 -1- - List Machines or EWIpsent Operated as Pan of Jeb: Adding machines, calculators , tape record.ars, :opy machines, breathalyzers Designate the name otd title of the perean who supervise• position Jerry Nava - Alcoholism Program Chief List the names of employees •upems a w o g Unit 16 supervised slmp y name a unt an • o • the number of employees. 6 - lead counselors 7 - clerks -33 employees total- 18 - counselors 2 - account clerks 20 - volunteer workers working part-time as group co-facilitators If public sontacls are required either in person at by phone,state with whom,and in general, for what purposes' DUI of fgnders, attorn- -ys, medical doctors, psychiatrists, job applicants, service providers, represen .-atives of community organizations - provide information on program functions•, employmentqualificiations, antabuse treatment plans, client treatment plans, re juirements for entering the program, cost of program. What decisions must w made In performing the work: Decisions on client' s treatment, terminations, re- ferrals, & completion plans - on use of materials & methodology in client infor- nation & treatment. On use of staff & staffing schedules , program functions, & ?rgcedures to be used in day-to-day program operations & amount of fees assessed clients. What parts of the job require the greatest skill, knowledge,and involve the greatest responsibility: Supervision ot client servl & treatment plans, supervision of all staff persons in program functions & pro- -edures, managing the day-to-daprogram operations to remain i y n compliance with State laws & regulations, fiscal management of 4 program cost centers. Accomplis ing goals & objectives for 6 alcoholism out-patient clinics. , The above statements accurately describe this job as it has been far the pRa 5 W and 5 months _Management of 3 more clinics & supervision addn as be antfllz ze d 3cently. .f Si gnat urs)1A)A ,Lw�ra - ( Date) COMMENTS OF IMMEDIATE SUPERVISOR In what way are the ob ve statements incomplete, inaccurate or misleading: What is the basic purpose or function of this position 7 What ychange, thave occurred In the work of this ycoition , What porta of this job do you cheek olvrovi*Yl closely and why T � 11 the position requires typing or shorthand, are they Incidental or essential 7 Typing: Time Required: Shorthand t N/A Time Required: State what you believe to be the specie certificates end minimum amounts of training and experience required to erform this Job t, B,A. with a year-for-year allowance for experience counsel- Reauirededucationt lin alcoholics may be substituted up to 4 years. 3 y ars experience copnselling alcoholics, one year of Regawde=pertenc twhich was in a supervisory capacity. State requirement: 2 years of administrative experience in alcohol programs & 2 Required license or certificate tyears of providing alcohol services. LCurrent C lifornia Drivers License, _ '�-�3 (signature) (date) (� COMMENTS OF DEPARTMENT HEAD Comment an the statement of the employee and supervisor. Designate any other positions in the department which you believe are similar in duties and responsibiuties. (21"ature) (Date I 000077 -- 4 CONTRA COSTA COUNTY CLASSIFICATION QUESTIONNAIRE Name Department Division William TRANSCHEL Health Services Alcohol/Drug Abuse/ Mental Health Time Description of Work Required 70% SUPERVISION Supervise and have the responsibility for the day-to-day oper- ation and functions of six (6) alcoholism out-patient treatment clinics in five (5) different locations with a combined support staff of thirty-three ( 33) persons, plus up to twenty' (20) vol- unteers that perform co-facilitator services on a part-time basis. Supervise six (6 ) lead counselors (office coordinators) in the performance of their program functions and job duties and assignments on a day-to-day basis to assure that they per- form their tasks in an appropriate, effective, efficient, ex- pedient and timely manner. To assure that they are providing adequate and appropriate lead direction and training for all their subordinate staff members. To assure that all state and county rules and regulations regarding client treatment and program participation are being complied with. To assure that all client fees are being assessed fairly and uniformly accord- ing to established client fee schedule procedures. To assure that delinquent client fees are being handled for collection in accordance with established procedures and that all client fees are being collected in a timely manner when due. To as- sure that all graduating clients have all required program func- tions and treatment sessions finished prior to their completion dates. To assure clients are terminated for fair and just rea- sons when they have failed to comply with program and state rules and regulations. To assure client referrals to other providers are properly placed, to assure all client transfers to other county DDP's are in accordance with state requirements prior to client being released for a transfer, to assure clients accepted in the programs are qualified and suitable for treat- ment, to assure that 10% of the client case history files are reviewed monthly for required charting, documentation, fee col- lection and attendance recording, referral justifications , non- compliance incident reports and that required reports are sent to the courts and probation when due each quarter. To assure all fiscal and programmatic data is assembled and recorded in a timely and accurate manner for use in the required monthly re- ports, to assure that all client drivers licensing problems or suspensions are handled with DMV in accordance with established procedures . To assure that all staff time is scheduled and used in the most effective and efficient way to accomplish cli- ent treatment goals . To assure that work and responsibility is appropriately delegated in order to create an atmosphere of staff participation. Conduct weekly staff meetings with lead counselors (office coordinators) for purposes of communicating program, department, division and county policies and procedures and for gaining staff input into same. To assure that volun- teer co-facilitators are adequately trained in accordance with the volunteer training plans and procedures and that volunteer time is scheduled and used effectively and that the volunteers performance and service records are properly documented and maintained in an adequate manner. Evaluate their work and job performance on an on-going basis. Assign duties and special work as needed. Supervise eighteen (18) counselors in the performance of their program functions, job duties and assignments on a day-to-day basis to assure that they are performaing their tasks in an appropriate, effective, efficient and timely manner, evaluate their work on an on-going basis to assure their effectiveness and thoroughness in client treatment procedures and treatment plans, to assure that client case history files and records are kept current and accurate and that treatment services and results are properly charted and recorded and that proper doc- umentation is maintained to account for all client program functions, activities and performance. To assure that assessed client fees are being collected properly and in a timely man- ner. To assure that volunteer co-facilitators are receiving (continued) -2- 000078 � %.%Jr"At% %-Volt% I.VUIVll CLASSIFICATION QUESTIONNAIRE Name Department Division William TRANSCHEL Health Services Alcohol/Drug Abuse/ Mental Health Time Description of Work Required 70% SUPERVISION (continued) adequate on-job training and that volunteer services are being utilized according to established plans and procedures. To assure that all required data for reports is collected and com- piled accurately and in a timely manner according to estab- lished procedures. Assign duties and special work as needed. Supervise clerical staff, seven (7) clerks, in the performance of their program functions, job- duties and assignments on a day-to-day basis to assure that they are performing : their tasks in an appropriate, effective, efficient and timely manner. Evaluate their work on an on-going basis to assure their ef- fectiveness and thoroughness in record keeping, statistical reporting, ordering of office supplies and materials, communi- cations, correspondence; receiving, documenting and recording of client fees, dispensing and keeping accurate records of cli- ent's antabuse treatment, making client appointments and sched- uling of clients with counselors, to assure that information received is accurately forwarded to the proper persons or agen- cies, to assure accuracy in compiling reports from information provided to them and to assure that the reports are forwarded to courts, probation, other county DDP service providers, the appropriate county and state departments in a timely manner, to assure proper attitudes and diplomacy in dealing with the public, accuracy of information given to the public and county and state agencies , maintenance of confidentiality on client participation and functions. Assign duties and special work as needed. Supervise two (2) account clerks in theperformance of their program functions, job duties, and assignments on a day-to- day basis to assure that they are performing their tasks in an appropriate, effective, efficient and timely manner. Eval- uate their work on an ongoing basis to assure their effective- ness, thoroughness and accuracy in compiling, recording and re- porting all data on program expenditures, budgetary items and program revenue from client fees, to assure accuracy in coding, balancing and depositing all monies received with the auditor 's office .and reconciles all programs fiscal records for expendi- tures and revenues with the computer runs from the auditor' s office. To assure that all required programs fiscal informa- tion is compiled and reported to the alcoholism program's chief and other county and state departments in an accurate and timely manner. Assure that all delinquent accounts are appropriately referred to small claims courts or collection agencies for collection or are written off when uncollectable. Approve meth- od of collections used. Assign duties and special work as needed. Supervise fifteen (15) to twenty (20) program-trained volun- teer co-facilitators in the performance of their assigned pro- gram functions and duties on a day-to-day basis to assure that they are adequately performing their assigned tasks . Evaluate their work and performance on an ongoing basis to assure that they are acquiring the knowledge and are learning effectively from the established on-job training provided and are using the recognized and approved methods of delivering alcoholism treatment to the clients . To assure that their volunteer serv- ice records and performance is being maintained in keeping with established volunteer procedures. Assign duties and arrange for special training as needed. Assure that volunteers main- tain accepted client confidentiality policies. Supervise four (4) to five (5) court-referred volunteers that are working off their fines as a condition of their probation, to assure that they are fulfilling their court-ordered duties for the programs. To assure that they are maintaining client (continued) - -3- 000079 CONTRA COSTA COUNTY CLASSIFICATION QUESTIONNAIRE Name Department Division william TRANSCHEL Health Services Alcohol/Drug Abuse/ Mental Health Time Description of Work Required 70% SUPERVISION (continued) confidentiality policies and that reports of their time and service are being reported accurately to the courts. Approve all staff' s time reports to payroll, mileage "demands , requirements for all overtime work, requests for time off for training, requests for payments for training, requests for va- cation time off, sick leave time off, compensatory time off and other types of time off, such as leave without pay or any leave from the job while on. a pay status. Approve time allotted for staff meetings and in-house training sessions . Assign and/or approve all staff work schedules and duty assignments. Deter- mine needs for additional staff to accomplish the program' s work requirements. Interview candidates from eligibility lists for staff positions and hire new staff persons as needed, ap- prove any staff transfers to other departments or agencies, and make arrangements for the Personnel Department's approval. Mediate any problems or conflicts between staff persons and arrange satisfactory resolutions for all parties concerned. Conduct staff reprimand hearings for non-compliance with pro- gram' s, department's or county ' s rules and regulations on mat- ters of insubordination and refer matters and parties to the Personnel Department or employee counselling when needed, or terminate person if no other solution can be reached. Plan, arrange, schedule, conduct and/or supervise special staff pro- gram unit meetings and entire program staff special meetings for the purpose of program development, staff training and staff development and to coordinate program service unit activities with other program affairs and for purposes of implementing systems for maintaining effective communications between and among program elements and for the purpose of all program units remaining in conformance with department and division policies and procedures and to assure that all program units provide equal and uniform client treatment services and to provide staff an opportunity for input into all these matters. Responsible for approval or disapproval of all requests for the use of films, or any new or controversial materials or therapy tech- niques in the alcoholism treatment and alcoholism education of clients that may vary from current acceptable program standards and methodology. Responsible for approval or disapproval of any requests for changes in the current acceptable program prac- tices, policies and procedures. Attempt to reach a consensus by the entire staff prior to initiating any major changes. Sup- ervise, train and assure that all staff members are complying with all the personnel policies as outlined in the Health Serv- ices Resource Guide and in the county personnel management rules. Review and evaluate all employee's performance records for the required annual salary review report and recommend that the within-level salary increases be granted or denied, recommend staff members for permanent appointments when probationary per- iod is completed, arrange and conduct individual interviews with staff members when compliance problems exist for the pur- pose of recommending ways and means for staff person to remain in compliance and to resolve any differences of opinion regard- ing compliance requirements. when non-compliance and infrac- tions of rules and regulations continue without corrections, document and report to Personnel Department and take whatever disciplinary action is appropriate to resolve the matter. Review all monthly phone bills and calls made from program phones to assure that only calls pertaining to program business are being charged to the programs and take action to eliminate and charge staff members for any unwarranted personal calls or abuse of their telephone privileges. Keep current with all new information concerning new research, proposed legislation, and public opinion which may affect alcoholism treatment pro- (continued) __. -4- 000080 CONTRA COSTA COUNTY CLASSIFICATION QUESTIONNAIRE Name Department Division William TRANSCHEL Health Services Alcohol/Drug Abuse/ Mental Health Time Description of Work Required 70% SUPERVISION (continued) grams and keep staff informed of any significant matters or areas of concern to the program. Appropriately delegate work and responsibilities to subordinate staff members in order to create an atmosphere of staff participation and cooperation. 10% OUTSIDE ACTIVITIES Meet on a regular basis with the county alcoholism program chief for the purpose..of planning and discussing program de- velopment, program staffing, program effectiveness, client treatment processes and procedures, programmatic policies, rules, regulations and procedures , program fiscal and budget- ary matters, client enrollments, terminations and completions, program staffing needs and patterns, and to initiate any pro- gram changes needed to assure the effective and efficient op- eration of the program and the alcoholism treatment plans for clients. To review and discuss inter-relations with other county departments and outside agencies relative to the pro- gram' s operations and to solicit and to extend cooperation in all program functions and areas, to review and discuss the re- quired written monthly report on all program activities. Reg- ularly attend the county Alcoholism Advisory Board meetings and the county service providers meetings for the purpose of receiving and providing input on all county alcoholism treat- ment program services and activities and to discuss ways and means of providing better and more productive county alcoholism treatment programs, and to- develop a more cost-effective treat- ment plan for the services provided alcoholism clients in Con- tra Costa County. Meet periodically with all Municipal Court judges, Probation Department supervisors, District Attorney ' s office, Public Defender's office, Alcohol/Drug Abuse/Mental Health Division administrators, county and state alcoholism program monitors, Social Service Department supervisors, Per- sonnel Department analyst and supervisors, for the purpose of providing information on the AIRS/PCDD Program activities and client treatment services being provided. Report to courts and probation on client participation and the results and ef- fects of treatment on client behavior patterns and on client life-style modifications and improvements, in order to prepare clients to eliminate contacts with the criminal justice systems in the future and to eliminate their future problems associated with alcohol abuse or drug addiction. Meet as often as may be required with Public Works Department representatives to discuss and arrange for building repairs, maintenance, or janitorial service and to assure that adequate services are being provided on a regular basis when needed in all program facilities. Meet periodically with outside service providers, outside-of- county alcoholism program directors, Alcoholics Anonymous rep- resentatives , police department administrators, community groups dealing with alcoholism problems, and the local Bar Association members for the purpose of providing information on the AIRS/ PCDD Program's functions and services offered to clients and to receive feedback on any forseeable or anticipated community needs or special services that may be required and to solicit other organization cooperation with the county-operated alco- holism programs. Attend and/or participate in the meetings of the state-wide associations of alcoholism service providers and state-wide DDP service providers association to receive and pro- vide input into the methods and procedures for delivering more effective client alcoholism treatment services. Select and provide speakers on alcoholism treatment services when request- ed for adult education classes, special meetings or training sessions for other county agencies and community associations. (continued) - -5- 000081 CONTRA COSTA COUNTY CLASSIFICATION QUESTIONNAIRE Name Department Division William TRANSCHEL Health Services Alcohol/Drug Abuse/ Mental Health Time Description of Work Required 10% OUTSIDE ACTIVITIES (continued) Arrange, conduct and/or attend and participate in conferences and seminars to discuss, provide information or training for interested participants on the functions and operations of alcoholism treatment programs and to enable others involved to gain more knowledge and understanding of alcoholism treat- ment program policies, methods and procedures and to enable participants an opportunity to improve their skills in work- ing with the alcoholic ,clients. Serve as an appointed member of the state eleven (.11) member Drinking Driver Program Advis- ory Committee to the State Department of Alcohol and Drug Pro- grams. Attend the regularly scheduled meetings with the state ADP representatives and representatives of the DMV in Sacra- mento to offer input and recommendations to improve the serv- ices of. all the DDP' s throughout the state. To analyze and assess the appropriateness and effectiveness of current laws and regulations and to recommend needed changes and assist in re-writing the regulations that the state-wide DDP's operate under. Report proposed changes and modifications and DDP advisory committee's actions to the county alcoholism program chief. Assist in the formation and functions of grass-root community legislation committees interested in contacting state legislators for the purpose of recommending new and ade- quate laws in California that will be beneficial to programs providing alcoholism treatment for the many DUI offenders. Meet and confer with union representatives and staff prior to changes being made in personnel matters that may not conform to or are in disagreement or conflict with past practices for the purpose of reaching agreements on personnel policies and procedures. 000082 -6- 1 1 1 1 1 1 1 0 f [A" w c� a00 cnnzr=lwcna � . oa i � r0- tin i 0 3r 0Y0H cr 00 cr ttl 1 O 0 r N CD N C� cctcca O OS tHAyl tv • O cr (D H m w H r t7 O b (a C') x (a w Hroz cr m too o B a c •va cr b W Cl) H N O M Mk O• C HOC ) EA W • d 2 a m 2 O O r• x y O N y o r C 1 ml Na caaa � o o 0) H [rel H • d �V] VJ v.O C 1E C: ' !yA tom' P;- 0, r• zn m ti ul to z x a r d H m w r .e 1 (* O m m x a , m a f 0 CO 03 EA j cY x Vl O [*] P7 p3 U H nCO� 00 e a r � • a. c-) Ha XO H. zC/) o U1 W a K, w r z LTJ r-, ccra � a I cro H wzC) atp G town m m w 1-e N• C O ro 1•3 H w a e In °. � (Hiio cora w c�rnvHi Crss V 3tofW n En z a m o H ro o ff z � .0 •� C 3O O [�+7H G HtlH V1 ^s ro -� 1 f+ M w 0 O O 0 0) . O C] H N w + •�i'y cr G z O H H 9 a M z d M ~• 5 x x F' m a H N0 d � Cro] � v m M C-1 to r I (a Oto xo r• c 0 ^s04 z O .. Hnro m w M z H • � t w m o K � Wxpq ax ron H O H a LTS w H (7 ._. O H H r r [T7 I lTl [aye !tzl '1t(+ V-1 ara HH � t7Ha�a 's1 < C)� i `O ;l • a " 5 • . n O to H r•• }H'< O r H • d 0 N H C+7 !t C" x0 p deo (D w m z K O z 1 a °o N II C 00 v a a • H n (D co °a' w to W (A A ro to a r cr wG r = d acn ro CD c* (n c) 3 H �: T, < w 0m0G 0n �\ b F'• h'• RO O .3 10 ` O O O "1 C O z t7 m 5• kb m N• H ED zo r � H I I I I I 1 y VJ 00008'3 CONTRA COSTA COUNTY CLASSIFICATION gUEST10NNA NAME DEPARTMENT JXIVIS10N 3 TRANSCHEL, William Health Services ¢�r of/Drualh/ HfA LT �SJ Het )FFICIAL JOB CLASSIFICATION WORKING JOB TITLE Floe ��.signed Hours Bisso E8 Post Conviction AIRS/PCDDP Alcoholism 2425 1 Concord Program Coordinator Program Director 2366A Stanwell Cir. , Conc. Time ReVoi»d Description of Work: 100 37th St. , Richmond 2400 Sycamore Dr. , Antioch 20% PROGRAM PLANNING AND DEVELOPMENT - Write plans and procedures, establish goals and objectives for six (6) alcoholism out-patient clinic operations of the county- implemented Post Conviction Drinking Driver Programs, "AB 541" First D.U. I. Offender Programs and AIRS Alcoholism Counselling Service Programs. Insure that all plans, operational procedures , and client services conform with all state and county laws and rules and regulations. Keep program plans and client treatment service procedures updated and revised to comply with all ongoing changes in county and state required regulations, in order to ` keep the programs more effective and efficient in client manage- ment and treatment, fiscal soundness and in operational proced- ures. This includes establishing goals and plans for client treatment procedures, curriculum for client education and inform- ation to aid in client' s recovery from alcoholism, drug abuse and addiction. Establish and approve client exit plans upon com- pletion of. treatment. Establish procedures for client referrals to outside service providers to be utilized by the programs. Es- tablish client fee schedules and requirements and provide pro- cedures for assessment and collection of client fees to enable the drinking driver programs to be self-supporting. Establish reporting methods and procedures on existing and projected client caseload flow, staff caseload requirements and work schedules, program' s expenditures and revenue schedules , units of treatment services to clients, client referrals to outside service provi- ders , client enrollments , terminations, attendance, and fee as--I sessment records, create all forms required for reporting func- tions and for program operations, and prepare monthly reports to __. the alcoholism program chief, Municipal Court judges , Probation Department, District Attorney, County Administrator, Alcoholism Advisory Board, Health Services Department, Alcohol/Drug Abuse/ Mental Health Division, department accounting supervisors, state ADP, DMV, and other interested department chiefs. Establish pro- - cedures for evaluating programs and report monthly on program' s treatment effectiveness, programmatic effectiveness and fiscal condition. Establish and enforce program rules and regulations regarding client participation, attendance requirements, behavior, terminations and completion of program. Prepare plans and pro- cedures for a training program and a continuing on-job training program in alcoholism treatment methodology, and program and of- fice practice and procedures . for all staff members. Prepare pro- gram procedure manual for all staff functions and duties and all office practices and established functions and procedures. Man- age four (4) cost centers in separate areas for budgetary pur- poses , prepare annual program budgets and justify all program' s --- -expenditures and revenues generated in the five (5) separate of- fices. Schedule and plan for all needed material and supplies „-for; an effective and conservative manner of program operations . Assist in the development of staff qualifications, duties , func- tions and classifications for the new alcoholism counselling and lead counselors series. Plan procedures and curriculum for the training of volunteers and arrange volunteer training sessions for persons offering to provide volunteer services for the var- ious programs and establish the ongoing on-the-job training plans for volunteers and establish procedures for documenting, record- - ing and evaluating the performance and services of volunteers. (continued) AK 75 000084 CONTRA COSTA COUNTY CLASSIFICATION QUESTIONNAIRE Name Department Division William TRANSCHEL Health Services Alcohol/Drug Abuse/ Mental Health Time Description of Work Required 70% SUPERVISION Supervise and have the responsibility for the day-to-day oper- ation and functions of six (6) alcoholism out-patient treatment clinics in five (5) different locations with a combined support staff of thirty-three ( 33) persons, plus up to twenty- (20) vol- unteers that perform co-facilitator services on a part-time basis. Supervise six (6) lead Counselors (office coordinators) in the performance of their program functions and job duties and assignments on a day-to-day basis to assure that they per- form their tasks in an appropriate, effective, efficient, ex- pedient and timely manner. To assure that they are providing adequate and appropriate lead direction and training for all their subordinate staff members. To assure that all state and county rules and regulations regarding client treatment and program participation are being complied with. To assure that all client fees are being assessed fairly and uniformly accord- ing to established client fee schedule procedures. To assure that delinquent client fees are being handled for collection in accordance with established procedures and that all client fees are being collected in a timely manner when due. To as- sure that all graduating clients have all required program func- tions and treatment sessions finished prior to their completion dates. To assure clients are terminated for fair and just rea- sons when they have failed to comply with program and state rules and regulations. To assure client referrals to other providers are properly placed, to assure all client transfers to other county DDP 's are in accordance with state requirements prior to client being released for a transfer, to assure clients accepted in the programs are qualified and suitable for treat- ment, to assure that 10% of the client case history files are reviewed monthly for required charting, documentation, fee col- lection and attendance recording, referral justifications , non- compliance incident reports and that required reports are sent to the courts and probation when due each quarter. To assure all fiscal and programmatic data is assembled and recorded in a timely and accurate manner for use in the required monthly re- ports, to assure that all client drivers licensing problems or suspensions are handled with DMV in accordance with established procedures. To assure that all staff time is scheduled and used in the most effective and efficient way to accomplish cli- ent treatment goals . To assure that work and responsibility is appropriately delegated in order to create an atmosphere of staff participation. Conduct weekly staff meetings with lead counselors (office coordinators) for purposes of communicating program, department, division and county policies and procedures and for gaining staff input into same. To assure that volun- teer co-facilitators are adequately trained in accordance with the volunteer training plans and procedures and that volunteer time is scheduled and used effectively and that the volunteers performance and service records are properly documented and maintained in an adequate manner. Evaluate their work and job performance on an on-going basis. Assign duties and special work as needed. Supervise eighteen (18) counselors in the performance of their program functions, job duties and assignments on a day-to-day basis to assure that they are performaing their tasks in an appropriate, effective, efficient and timely manner, evaluate their work on an on-going basis to assure their effectiveness and thoroughness in client treatment procedures and treatment plans, to assure that client case history files and records are kept current and accurate and that treatment services and results are properly charted and recorded and that proper doc- umentation is maintained to account for all client program functions, activities and performance. To assure that assessed client fees are being collected properly and in a timely man- ner. To assure that volunteer co-facilitators are receiving (continued) -2 000085 VVl`I1 i�t1 \.VJ ltl l.VV1V11 - CLASSIFICATION QUESTIONNAIRE Name Department Division William TRANSCHEL Health Services Alcohol/Drug Abuse/ Mental Health Time Description of Work Required 70% SUPERVISION (continued) adequate on-job training and that volunteer services are being utilized according to established plans and procedures. To assure that all required data for reports is collected and com- piled accurately and in a timely manner according to• estab- lished procedures. Assign duties and special work at needed. Supervise clerical staff, seven (7) clerks, in the performance of their program functions, job duties and assignments on a day-to-day basis to ass.ure that they are performing : their tasks in an appropriate, effective, efficient and timely manner. Evaluate their work on an on-going basis to assure their ef- fectiveness and thoroughness in record keeping, statistical reporting, ordering of office supplies and materials, communi- cations , correspondence; receiving, documenting and recording of client fees, dispensing and keeping accurate records of cli- ent' s antabuse treatment, making client appointments and sched- uling of clients with counselors, to assure that information received is accurately forwarded to the proper persons or agen- cies, to assure accuracy in compiling reports from information provided to them and to assure that the reports are forwarded to courts , probation, other county DDP service providers, the appropriate county and state departments in a timely manner, to assure proper attitudes and diplomacy in dealing with the public, accuracy of information given to the public and county and state agencies , maintenance of confidentiality on client participation and functions. Assign duties and special work as needed. Supervise two (2) account clerks in theperformance of their program functions, job duties, and assignments on a day-to- day basis to assure that they are performing their tasks in an appropriate, effective, efficient and timely manner. Eval- uate their work on an ongoing basis to assure their effective- ness, thoroughness and accuracy in compiling, recording and re- porting all data on program expenditures , budgetary items and program revenue from client fees, to assure accuracy in coding, balancing and depositing all monies received with the auditor 's office and reconciles all programs fiscal records for expendi- tures and revenues with the computer runs from the auditor' s office. To assure that all required programs fiscal informa- tion is compiled and reported to the alcoholism program's chief and other county and state departments in an accurate and timely manner. Assure that all delinquent accounts are appropriately referred to small claims courts or collection agencies for collection or are written off when uncollectable. Approve meth- od of collections used. Assign duties and special work as needed. Supervise fifteen (15) to twenty (20) program-trained volun- teer co-facilitators lin the performance of their assigned pro- gram functions and duties on a day-to-day basis to assure that they are adequately performing their assigned tasks. Evaluate their work and performance on an ongoing basis to assure that they are acquiring the knowledge and are learning effectively from the established on-job training provided and are using the recognized and approved methods of delivering alcoholism treatment to the clients . To assure that their volunteer serv- ice records and performance is being maintained in keeping with established volunteer procedures. Assign duties and arrange for special training as needed. Assure that volunteers main- tain accepted client confidentiality policies. Supervise four (4) to five (5) court-referred volunteers that are working off their fines as a condition of their probation, to assure that they are fulfilling their court-ordered duties for the programs. To assure that they are maintaining client (continued) -- -3- 000086 CONTRA COSTA COUNTY CLASSIFICATION QUESTIONNAIRE Name Department Division William TRANSCHEL Health Services Alcohol/Drug Abuse/ Mental Health Time Description of Work Required 70% SUPERVISION (continued) confidentiality policies and that reports of their time and service are being reported accurately to the courts. Approve all staff ' s time reports to payroll, mileage "demands, requirements for all overtime work, requests for time off for training, requests for payments for training, requests for va- cation time off, sick leave time off, compensatory time off and other types of time off, such as leave without pay or any leave from the job while on. .a pay status. Approve time allotted for staff meetings and in-house training sessions . Assign and/or approve all staff work schedules and duty assignments. Deter- mine needs for additional staff to accomplish the program' s work requirements. Interview candidates from eligibility lists for staff positions and hire new staff persons as needed, ap- prove any staff transfers .to other departments or agencies, and make arrangements for the Personnel Department's approval. Mediate any problems or conflicts between staff persons and arrange satisfactory resolutions for all parties concerned. Conduct staff reprimand hearings for non-compliance with pro- gram' s, department's or county ' s rules and regulations on mat- ters of insubordination and refer matters and parties to the Personnel Department or employee counselling when needed, or terminate person if no other solution can be reached. Plan, arrange, schedule, conduct and/or supervise special staff pro- gram unit meetings and entire program staff special meetings for the purpose of program development, staff training and staff development and to coordinate program service unit activities with other program affairs and for purposes of implementing systems for maintaining effective communications between and among program elements and for the purpose of all program units remaining in conformance with department and division policies and procedures and to assure that all program units provide equal and uniform client treatment services and to provide staff an opportunity for input into all these matters. Responsible for approval or disapproval of all requests for the use of films, or any new or controversial materials or therapy tech- niques in the alcoholism treatment and alcoholism education of clients that may vary fromcurrent acceptable program standards and methodology. Responsible for approval or disapproval of any requests for changes in the current acceptable program prac- tices, policies and procedures. Attempt to reach a consensus by the entire staff prior to initiating any major changes. Sup- ervise, train and assure that all staff members are complying with all the personnel policies as outlined in the Health Serv- ices Resource Guide and in the county personnel management rules . Review and evaluate all employee's performance records for the required annual salary review report and recommend that the within-level salary increases be granted or denied, recommend staff members for permanent appointments when probationary per- iod is completed, arrange and conduct individual interviews with staff members when compliance problems exist for the pur- pose of recommending ways and means for staff person to remain in compliance and to resolve any differences of opinion regard- ing compliance requirements. When non-compliance and infrac- tions of rules and regulations continue without corrections, document and report to Personnel Department and take whatever disciplinary action is appropriate to resolve the matter. Review all monthly phone bills and calls made from program phones to assure that only calls pertaining to program business are being charged to the programs and take action to eliminate and charge staff members for any unwarranted personal calls or abuse of their telephone privileges. Keep current with all new information concerning new research, proposed legislation, and public opinion which may affect alcoholism treatment pro- (continued) -4- 000087 CONTRA COSTA COUNTY CLASSIFICATION QUESTIONNAIRE Name Department Division William TRANSCHEL Health Services Alcohol/Drug Abuse/ Mental Health Time Description of Work Required 70% SUPERVISION (continued) grams and keep staff informed of any significant matters or areas of concern to the program. Appropriately delegate work and responsibilities to subordinate staff members in order to create an atmosphere of staff participation and cooperation. 10% OUTSIDE ACTIVITIES Meet on a regular basis, with the county alcoholism program chief for the purpose..of planning and discussing program de- velopment, program staffing, program effectiveness, client treatment processes and procedures, programmatic policies, rules, regulations and procedures, program fiscal and budget- ary matters, client enrollments, terminations and completions, program staffing needs and patterns, and to initiate any pro- gram changes needed to assure the effective and efficient op- eration of the program and the alcoholism treatment plans for clients. To review and discuss inter-relations with other county departments and outside agencies relative to the pro- gram' s operations and to solicit and to extend cooperation in all program functions and areas, to review and discuss the re- quired written monthly report on all program activities. Reg- ularly attend the county Alcoholism Advisory Board meetings and the county service providers meetings for the purpose of receiving and providing input on all county alcoholism treat- ment program services and activities and to discuss ways and means of providing better and more productive county alcoholism treatment programs, and todevelop a more cost-effective treat- ment plan for the services provided alcoholism clients in Con- tra Costa County. Meet periodically with all Municipal Court judges, Probation Department supervisors, District Attorney ' s office, Public Defender's office, Alcohol/Drug Abuse/Mental Health Division administrators, county and state alcoholism program monitors, Social Service Department supervisors, Per- sonnel Department analyst and supervisors, for the purpose of providing information on the AIRS/PCDD Program activities and client treatment services being provided. Report to courts and probation on client participation and the results and ef- fects of treatment on client behavior patterns and on client life-style modifications and improvements, in order to prepare clients to eliminate contacts with the criminal justice systems in the future and to eliminate their future problems associated with alcohol abuse or drug addiction. Meet as often as may be required with Public Works Department representatives to discuss and arrange for building repairs, maintenance, or janitorial service and to assure that adequate services are being provided on a regular basis when needed in all program facilities. Meet periodically with outside service providers , outside-of- county alcoholism program directors, Alcoholics Anonymous rep- resentatives , police department administrators, community groups dealing with alcoholism problems, and the local Bar Association members for the purpose of providing information on the AIRS/ PCDD Program's functions and services offered to clients and to receive feedback on any forseeable or anticipated community needs or special services that may be required and to solicit other organization cooperation with the county-operated alco- holism programs. Attend and/or participate in the meetings of the state-wide associations of alcoholism service providers and state-wide DDP service providers association to receive and pro- vide input into the methods and procedures for delivering more effective client alcoholism treatment services. Select and provide speakers on alcoholism treatment services when request- ed for adult education classes, special meetings or training sessions for other county agencies and community associations. (continued) �_ -5- 0000818 CONTRA COSTA COUNTY CLASSIFICATION QUESTIONNAIRE Name Department Division WiAiam TRANSCHEL Health Services Alcohol/Drug Abuse/ Mental Health Time Description of Work Required 10% OUTSIDE ACTIVITIES (continued) Arrange, conduct and/or attend and participate in conferences and seminars to discuss, provide information or training for interested participants on the functions and operations of alcoholism treatment programs and to enable others involved to gain. more knowledge and understanding of alcoholism treat- ment program policies , methods and procedures and to enable participants an opportunity to improve their skills in work- ing with the alcoholic ,clients. Serve as an appointed member of the state eleven (.11) member Urinking Driver Program Advis- ory Committee to the State Department of Alcohol and Drug Pro- grams. Attend the regularly scheduled meetings with the state ADP representatives and representatives of the DMV in Sacra- mento to offer input and recommendations to improve the serv- ices of. all the DDP' s throughout the state. To analyze and assess the appropriateness and effectiveness of current laws and regulations and to recommend needed changes and assist in re-writing the regulations that the state-wide DDP' s operate under. Report proposed changes and modifications and DDP advisory committee' s actions to the county alcoholism program chief. Assist in the formation and functions of grass-root community legislation committees interested in contacting state legislators for the purpose of recommending new and ade- quate laws in California that will be beneficial to programs providing alcoholism treatment for the many DUI offenders. Meet and confer with union representatives and staff prior to changes being made in personnel matters that may not conform to or are in disagreement or conflict with past practices for the purpose of reaching agreements on personnel policies and procedures. 000®89 -6- (n c1 CD 0) I-h C a m o a i CD 0) i n 0 3C" a0 " c* W c* W '7 o c) \ r til CD 0 & ca O Ox ENnH C) (DD = . c7m µ y0 t7 � 0 b W 0 .'I'. co w Hroz cr m ao o B a croa • (D "I G C) N 77 r ct b (A C) H N O M M k m G N O 0 n w z • n z CD w 70 '� x fii CY K ^ a cr -4 o r �e czj royy w o0 fV aCL I---• (D t7 H � [�l II r C) O 70 H w t*1 (~D • (D f) \ C� O 7 E (a C ro O ( w r•' 7V PJ* zn m ti A toUz X O txJCH m w r ►e •I c* o CA m w a In to L71 En Cf W vl o r 0 H �� x n m rn C+1'O H (� N a a z M H N m t7 H no ax 1••� • a C) H a ^mI E m Q (mil r pqo rz n c a pq m w r z ter, Cama 'I c* O H W3fC) ad G 1737tn to azo P. e. i wa .. Htn0 c. Or m . Ct Orn 00 t7rd�lat� vEn n to zam o Hro o N z d 3 w 3 0 a 5a C C) C t7 H n O w w xt~n ^ HH I~-• Htm oH 3 w O O O C) a O+ O C] r 0 C) � [+l 0 X17 G z H r I� m o• m z a 3 h7 ]° N m a H N 1]• C7 v m (D 0 "I E w 00 T. O K C 0 'I A z O ^ H C) ro m w rij z al r) m m o K e o cw . a x sl a H A N a til w H 0 �. a N H r r til txl Ct i. ^ R7 •� .-. R7 �1 a to O r I F' 7C a r Na Qaatil rijOCD I I {On 1 . . . . W GO . . H m t7Ha '�] < n j �•rla w � aONO • NO d UW] H C+l t"� L7,< 7oOr c* b , N � y � Ngo m; (D w az o � v (Oj K G W • H m m CO w a 0) - (a W ti O ro p a cro `r 1 0 w0wz H ro SMO m Imo' 19 wH til Z .. p ID . c�* m03H KKct0 O L710 ` m 0 0 •I C O z d m ? k O m K H xl a C N L 000090 I - POSITION ADJUSTMENT REQUEST No. Date: 10.-•18-.84 Health SvcsY A/DA/MH Dept. No./ - 0540. - 6328 Copers 54 Department Budget Unit No. Org. No. Agency No. Action Requested: Classify one (1) Clerk-Exterrenced level (non " typing) position , cancei clerk positi0ii�x� " Proposed Effective Date: - Explain why adjustment is needed: To provide on�call relief clerical support to I/E/J Ward stall , Classification Questionnaire attached: Yes [] No Estimated cost of adjustment: $ Cost is within department's budget: Yes f3 No �] If not within budget, use reverse side to explain how costs are to be funded. Department must initiate necessary appropriation adjustment. Ray Philb n Use additional sheets for further explanations or comments. Personnel vices Assis for Depa nt Head Personnel Department Recommendation Date: /D -,�34q Classify one P. I. Clerk-Experienced Level (non-typing) position, Salary Level C5 0964 (1191-1448) ; cancel Clerk-Experienced Level position #1909 (20/40) . Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt Salary Schedule, as described above. Effective: X day following Board action. 0 Date f4bfDirecto arsonneT County Administrator Recommendation Date: o? � Approve Recommendation of Director of Personnel C] Disapprove Recommendation of Director of Personnel 0 Other: for County Administrator Board of Supervisors Action OCT 3 0 1984 Phil Batchelor, Clerk of the Board of Adjustment APPROVED/Ht ROVED on S' ervisorsand County Administrator Date: OCT 3 01984 APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT. M347 6/82 000091