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HomeMy WebLinkAboutMINUTES - 10092018 -CALENDAR FOR THE BOARD OF SUPERVISORS CONTRA COSTA COUNTY AND FOR SPECIAL DISTRICTS, AGENCIES, AND AUTHORITIES GOVERNED BY THE BOARD BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET MARTINEZ, CALIFORNIA 94553-1229 FEDERAL D. GLOVER, CHAIR, 5TH DISTRICT KAREN MITCHOFF, VICE CHAIR, 4TH DISTRICT JOHN GIOIA, 1ST DISTRICT CANDACE ANDERSEN, 2ND DISTRICT DIANE BURGIS, 3RD DISTRICT DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 335-1900 PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO (2) MINUTES. A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR. The Board of Supervisors respects your time, and every attempt is made to accurately estimate when an item may be heard by the Board. All times specified for items on the Board of Supervisors agenda are approximate. Items may be heard later than indicated depending on the business of the day. Your patience is appreciated. ANNOTATED AGENDA & MINUTES October 9, 2018                 9:00 A.M. Convene and announce adjournment to closed session in Room 101. Closed Session A. CONFERENCE WITH LABOR NEGOTIATORS 1. Agency Negotiators: David Twa and Richard Bolanos. Employee Organizations: Public Employees Union, Local 1; AFSCME Locals 512 and 2700; California Nurses Assn.; SEIU Locals 1021 and 2015; District Attorney Investigators’ Assn.; Deputy Sheriffs Assn.; United Prof. Firefighters I.A.F.F., Local 1230; Physicians’ & Dentists’ Org. of Contra Costa; Western Council of Engineers; United Chief Officers Assn.; Contra Costa County Defenders Assn.; Contra Costa County Deputy District Attorneys’ Assn.; Prof. & Tech. Engineers IFPTE, Local 21; and Teamsters Local 856. 2. Agency Negotiators: David Twa. Unrepresented Employees : All unrepresented employees. 9:30 A.M. Call to order and opening ceremonies. Inspirational Thought- "Every job is a self-portrait of the person who did it. Autograph your work with excellence." ~ Unknown Present: District I Supervisor John Gioia; District II Supervisor Candace Andersen; District III Supervisor Diane Burgis; District IV Supervisor Karen Mitchoff; District V Supervisor Federal D. Glover Staff Present:David Twa, County Administrator Sharon Anderson, County Counsel CONSIDER CONSENT ITEMS (Items listed as C.1 through C.89 on the following agenda) – Items are subject to removal from Consent Calendar by request of any Supervisor or on request for discussion by a member of the public. Items removed from the Consent Calendar will be considered with the Discussion Items.   PRESENTATIONS (5 Minutes Each)   PRESENTATION recognizing Fire Chief Jeff Carman on his award of Fire Chief of the Year. (Supervisor Mitchoff)    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover PRESENTATION recognizing the Hazardous Materials Incident Response Team for winning the Hazardous Material Response section at the 2018 Urban Shield Exercise. (Randy Sawyer, Chief Environmental Health And Hazardous Materials Officer)    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover 10/9/18 BOS minutes 1 PRESENTATION recognizing October 2018 as Domestic Violence Awareness month. (Supervisor Mitchoff)    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover DISCUSSION ITEMS   D. 1 CONSIDER Consent Items previously removed.    There were no items removed from consent for discussion.   D. 2 PUBLIC COMMENT (2 Minutes/Speaker)    Michael Dossey, WCE; Sue Guest, IFPTE Local 21, 9 Union Healthcare Coalition; Genevieve Vigil, Local 1; Ashley Payne, SEIU 1021; Scott Hutchinson, 9 Union Healthcare Coalition; Sandra Wall, 9 Union Healthcare Coalition; Sean Stalbaum, 9 Union Healthcare Coalition requested the County provide affordable healthcare for employee’s, noted sizeable increases in the premiums for 2019, and that Contra Costa County employees pay the most toward healthcare of any agency in the state.   D.3 CONSIDER extending the term of appointment of temporary employee Janet Hustedt, retired Accounting Technician in the Department of Conservation and Development, through October 31, 2018. (100% Weatherization Program funds) (John Kopchik, Conservation and Development Director)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover HEARING to consider an appeal of the County Planning Commission's decision to approve a plan to remodel a single-family residence at 7 Highgate Court, Kensington. (County File #DP17-3046) (Allen Trigueiro, Appellant; Joram Altman, Applicant; Jeremy Patricia Stone, Owner) (Ruben Hernandez, Conservation and Development Department) (Continued to October 23, 2018)    CONTINUED the hearing to 9:30 a.m. on October 23, 2018.   D.5 CONSIDER amending the County’s 2018 Federal Legislative Platform to include support for the concept of establishing a national price on carbon emissions to address the cost to society of those emissions, as recommended by the Ad Hoc Committee on Sustainability. (Jody London, Conservation and Development Department)       The following members of Citizens’ Climate Lobby spoke in favor: Michael Kent, Cynthia Mahoney; Doug Merrill; Trish Clifford; Betty Lobos; Rose Strogatz.    AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover NO: District II Supervisor Candace Andersen D.6 CONSIDER adopting the proposed 2019 meeting schedule for the Contra Costa County Board of Supervisors, including the cancelation of those meetings at which it is anticipated that there will not be a quorum of Board members present, as well as fixing the dates for the specified events planned for the year. (David Twa, County Administrator)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D. 7 CONSIDER reports of Board members.    There were no items reported today.   Closed Session   ADJOURN in memory of Jeanette Fritzsky Moraga Town Councilmember and Tess Paoli former Mental Health Commissioner 10/9/18 BOS minutes 2   CONSENT ITEMS   Road and Transportation   C. 1 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with BSK Associates in an amount not to exceed $150,000 for on-call materials testing and inspection services for the period October 9, 2018 through September 30, 2021, Countywide. (100% Developer Fees, Local Road Funds, Flood Control, and Airport Enterprise Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 2 APPROVE and AUTHORIZE the Chair, Board of Supervisors, to execute grants of easements to the City of Antioch over a portion of Assessor’s Parcel Nos. 067-283-010, -011, -012 and -013 on Drake Street, in connection with water and sewer line relocations for the State Route 4 (E) Widening – Somersville Road to Route 160 Project, Antioch area. (100% Contra Costa Transportation Authority)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Engineering Services   C. 3 ADOPT Resolution No. 2018/501 approving and authorizing the Public Works Director, or designee, to execute the Deferred Improvement Agreement for minor subdivision MS08-00002, for a project being developed by Mark & Karen Rolandelli, Lafayette area. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 4 ADOPT Resolution No. 2018/502 accepting an Offer of Dedication for Roadway Purposes for minor subdivision MS08-00002, for a project being developed by Mark & Karen Rolandelli, as recommended by the Public Works Director, Lafayette area. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 5 ADOPT Resolution No. 2018/504 approving the Parcel Map for minor subdivision MS08-00002, for a project being developed by Mark and Karen Rolandelli, as recommended by the Public Works Director, Lafayette area. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 6 ADOPT Resolution No. 2018/505 approving the Stormwater Management Facilities Operation and Maintenance Agreement for land use permit LP14-2018, for a project being developed by The Athenian School, as recommended by the Public Works Director, Diablo area. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Claims, Collections & Litigation   C. 7 RECEIVE report concerning the final settlement of Sandy Chavez vs. Contra Costa County and AUTHORIZE payment from the Workers' Compensation Internal Service Fund in an amount not to exceed $285,000, as recommended by the Director of Risk Management. (100% Workers' Compensation Internal Service Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 8 DENY claims filed by State Farm Insurance for Bak Y. Chan, Alonzo James Dennis, Geico Insurance, a subrogee of Daniel Dominguez, Linda Higgs, Tomas Juarez, James Page and Pamela Page, and Mohammad Zamany. DENY amended claim filed by State Farm Insurance a subrogee of Bak Y. Chan.       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, 10/9/18 BOS minutes 3  AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (RECUSE) Honors & Proclamations   C. 9 ADOPT Resolution No. 2018/513 recognizing the Hazardous Materials Incident Response Team for winning the Hazardous Material Response section at the 2018 Urban Shield Exercise, as recommended by the Health Services Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 10 ADOPT Resolution No. 2018/522 recognizing October 2018 as Domestic Violence Awareness month, as recommended by Supervisor Mitchoff.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Ordinances   C. 11 REFER to the Transportation, Water, and Infrastructure Committee the development of an ordinance to ban polystyrene food and beverage containers, as recommended by the Public Works Director, unincorporated areas. (100% Stormwater Utility Assessment 17 Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Appointments & Resignations   C. 12 REAPPOINT Jennifer Doran to the City of Hercules seat, Rudy Fernandez to the City of Antioch seat, and Joanna Kim-Selby to the City of El Cerrito seat on the Advisory Council on Aging, as recommended by the Employment and Human Services Director. (No Fiscal Impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 13 ACCEPT the resignation of William Mahoney from the Workforce Development Board of Contra Costa, Business Seat 3, DECLARE the vacancy and DIRECT the Clerk of the Board to post the vacancy, as recommended by the Employment and Human Services Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 14 APPOINT Larry Nucci to Appointee 3 seat on the Kensington Municipal Advisory Council, as recommended by Supervisor Gioia.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 15 REAPPOINT Lisa Johnson to a discipline specific, First 5 Commission seat, Karin Kauzer to a discipline specific, School Representative seat, and Mary Flott to the At Large 1 seat on the Family and Children's Trust Committee, as recommended by the Family and Human Services Committee.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 16 APPOINT Joshua Aldrich to the Business #2 seat and Terry Curley to the Business #4 seat on the Workforce Development Board, as recommended by the Family and Human Services Committee.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 17 APPOINT the following individuals to the Advisory Council on Aging as recommended by the Family and Human    10/9/18 BOS minutes 4 C. 17 APPOINT the following individuals to the Advisory Council on Aging as recommended by the Family and Human Services Committee: Dennis Yee to the Member At-Large #14, and Brian O’Toole to the At-Large #16 seat, Kevin Donovan to the At-Large #17 seat, and the re-appointments of Shirley Krohn to At-Large #2 seat, Patricia Welty to At-Large #4 seat, Deborah Card to At-Large #5 seat, Summer Selleck to At-Large #7, Nuru Neemuchwalla to At-Large #12 seat, Mary Rose to At-Large #13 seat, and Richard Nahm to At-Large #18 seat.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 18 REAPPOINT Kelly Stieler to the District 1 seat of the Emergency Medical Care Committee, as recommended by Supervisor Gioia.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Personnel Actions   C. 19 ADOPT Position Adjustment Resolution No. 22352 to add one Medical Staff Coordinator and cancel one Clerk - Senior Level position (both represented) in the Health Services Department. (100% Song-Brown grant funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 20 ADOPT Position Adjustment Resolution No. 22353 to add one Health Services Reimbursement Accountant position (represented) in the Health Services Department. (100% Combined cost savings through consulting contract expirations and third party revenues)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 21 ADOPT Position Adjustment Resolution No. 22355 to add one Clerk-Senior Level and cancel one Medical Records Technician (both represented) in the Health Services Department. (Cost savings)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 22 ADOPT Position Adjustment Resolution No. 22360 to reassign one Exempt Medical Staff-Dentist (represented) position from Department 0301 (Health Services Detention) to Department 0540 (Hospital Enterprise) in the Health Services Department. (100% Enterprise Fund 1)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 23 ADOPT Position Adjustment Resolution No. 22354 to cancel two Mental Health Clinical Specialist positions (represented) and add two Utilization Review Coordinator positions (represented) in the Health Services Department. (100% Mental Health Realignment)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 24 ADOPT Position Adjustment Resolution No. 22359 to add one Clerical Supervisor position (represented) in the Health Services Department. (50% Mental Health Realignment, 50% Drug Medi-Cal Waiver)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 25 ADOPT Position Adjustment Resolution No. 22358 to add one Administrative Services Assistant III position (represented) in the Health Services Department. (100% Mental Health Realignment)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 26 ADOPT Position Adjustment Resolution No. 22357 to add one Mental Health Community Support Worker II position (represented) in the Health Services Department. (100% Mental Health Services Act Innovation funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane 10/9/18 BOS minutes 5  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 27 DIRECT the Human Resources Director, or designee, to allocate the three percent wage increase negotiated for specified employees in the Community Services Bureau on top off the minimum wage increase of January 1, 2018, as recommended by the County Administrator. (100% Community Services Bureau)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 28 ADOPT Resolution No. 2018/517 to approve and authorize appointment of the incumbent of Position No. 16318 (Employee No. 70108) in the classification of Health Plan Nurse Program Director to Step 4 of the salary range effective October 8, 2018, as recommended by the County Administrator. (100% Contra Costa Health Plan member premiums)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 29 ADOPT Position Adjustment Resolution No. 22321 to reclassify one Information System Programmer Analyst II (represented) position and its incumbent to Information Systems Supervisor (represented) and one Information System Programmer Analyst II (represented) position and its incumbent to Senior Business Systems Analyst (represented) in the Library Department. (100% Library Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 30 ADOPT Position Adjustment Resolution No. 22346 to add a Chief of Police-Contract Agency-Exempt (unrepresented) position in Custody Services Bureau-Contract Agency- Department 0277. (Cost neutral)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Grants & Contracts   APPROVE and AUTHORIZE execution of agreements between the County and the following agencies for receipt of funds and/or services:   C. 31 APPROVE and AUTHORIZE the Agricultural Commissioner, or designee, to execute a Pest Detection Agreement containing modified indemnification language with the California Department of Food and Agriculture to receive reimbursement in an amount not to exceed $736,100 to provide pest detection services for the period July 1, 2018 through June 30, 2019. (No County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 32 APPROVE and AUTHORIZE the County Librarian, or designee, to apply for and accept a grant in the amount of $62,100 from the California Public Utilities Commission to provide computer equipment and furniture for El Sobrante Library, the period January 1 through June 30, 2019. (19% County match; Library Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 33 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with the U.S. Department of Housing and Urban Development (HUD), to pay the County an amount not to exceed $317,135 for permanent supportive housing for the County’s Homeless Destination Home Program for the period December 1, 2018 through November 30, 2019. (75% HUD, 25% County General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 34 APPROVE the allocation of 2018 Housing Opportunities for Persons with HIV/AIDS, from the U.S. Department of Housing and Urban Development (HUD), and AUTHORIZE the Conservation and Development Director, or designee, to execute a contract with the City of Oakland to enable the County to administer $855,550 in fiscal year 2018 Housing Opportunities for Persons with HIV/AIDS funds, to provide housing and supportive services for low-income persons with HIV/AIDS, for the period July 1, 2018 through June 30, 2021. (100% HUD)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane 10/9/18 BOS minutes 6  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 35 APPROVE AND AUTHORIZE the District Attorney, or designee, to submit an application and execute a grant award agreement, and any amendments or extensions thereof, pursuant to State guidelines, with the California Governor's Office of Emergency Services, Victim Services & Public Safety Branch, for funding of the Human Trafficking Advocacy Program in the amount of $150,000 for the period January 1, 2019 through December 31, 2019. (80% State. 20% In-Kind match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 36 APPROVE and AUTHORIZE the District Attorney, or designee, to submit an application and execute a grant award agreement, and any extensions or amendments thereof pursuant to State guidelines, with the California Governor's Office of Emergency Services, Victim Services & Public Safety Branch, for funding of the Victim/Witness Assistance Program in the amount of $ 1,379,457 for the period October 1, 2018 through September 30, 2019. (80% State, 20% In-Kind match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 37 APPROVE and AUTHORIZE the County Librarian, or designee, to accept a grant in the amount of $15,000 from the Pacific Library Partnership to hire a consultant to create service standards to meet the direct needs of library users, for the period September 1, 2018 through July 1, 2019. (70% Library Fund match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 38 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, on behalf of the Workforce Development Board, Small Business Development Center, to apply for and accept grant funding in an amount not to exceed $10,000 from Opus Community Foundation to work with low-to-moderate income County residents on small business development for the period January 1 through December 31, 2019. (No County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 39 APPROVE and AUTHORIZE the County Librarian or designee, to apply for and accept a grant in the amount of $15,000 from Pacific Library Partnership to provide Video Storytimes: Anytime, Anywhere for the period October 1, 2018 through October 31, 2019. (No County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 40 APPROVE and AUTHORIZE the Employment and Human Services Department Director, or designee, to execute a contract amendment with California Department of Education to increase the payment limitto the County by $1,517,103 to a new payment limit of $3,033,363 for alternative payment childcare programs operated by the County, with no change to term of July 1, 2018 through June 30, 2019. (No County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 41 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to accept funding in the amount of $18,000 from First 5 Contra Costa for Quality Rating and Improvement System Infant-Toddler programs. (No County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 42 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with the Contra Costa Regional Health Foundation, to pay the County an amount not to exceed $22,000 for books and educational materials for low-income children and families in the Public Health Nurse Home Visiting Program, for the period October 19, 2018 through June 30, 2022. (No County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 43 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment effective    10/9/18 BOS minutes 7 C. 43 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment effective July 1, 2018 with the City of Pittsburg, to increase the amount payable to County by $15,479 and extend the term through June 30, 2019 to provide additional homeless outreach services for the Coordinated Outreach, Referral and Engagement Program. (No County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 44 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute an contract amendment with The Regents of the University of California, San Francisco to increase the amount payable to the County by $38,339 to a new payment limit of $89,458 and extend the term through March 31, 2019 for the Comparison of 3 Modes of Genetic Counseling in High-Risk Public Hospital Patients Research Project at Contra Costa Regional Medical Center and Health Centers. (No County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 45 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, on behalf of the Alliance Against Abuse, to accept additional grant funding from U.S. Department of Justice, Office of Violence Against Women, in an amount not to exceed $900,000 for a total grant award of $1,800,000 and extend the grant period from September 30, 2018 through September 30, 2021, to enhance the existing coordinated community response for victims of sexual assault, domestic violence, stalking, and human trafficking. (100% Federal, No County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 46 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with the West Contra Costa Unified School District, to pay the County an amount not to exceed $378,368 to provide mental health services to students and their families for the period July 1, 2018 through June 30, 2019. (No County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 47 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute contract amendment with the California Department of Public Health, to increase the amount payable to the County by $231,650 to a new payment limit of $329,350 and extend the term through September 29, 2020 to provide HIV infection treatment, support, and prevention services for the County’s Public Health HIV Care Program. (No County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 48 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment including modified indemnification with the City of Concord, effective July 1, 2018, to increase the amount payable to the County by $11,450 for fiscal year 2018/2019, to provide additional homeless outreach services for the Coordinated Outreach, Referral and Engagement Program. (No County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 49 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment effective July 1, 2018 with the City of Concord, to increase the amount payable to the County by $11,450 for fiscal year 2018/2019 to provide emergency shelter for adults in the Adult Interim Housing Program. (100% City of Concord Community Development Block Grant)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 50 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract containing modified indemnification language with the State Department of Rehabilitation, to pay the County an amount not to exceed $1,327,967 to provide vocational rehabilitation services for individuals with psychiatric disorders for the period July 1, 2018 through June 30, 2019. (No County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover APPROVE and AUTHORIZE execution of agreement between the County and the following parties as noted for the purchase of equipment and/or services: 10/9/18 BOS minutes 8   C. 51 APPROVE and AUTHORIZE the Public Defender, or designee, to execute an agreement, with modified indemnification language, with San Francisco State University to engage in a Student Internship Placement program with the Office of the Public Defender for the period September 4, 2018 through September 3, 2023. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 52 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to issue Request for Proposals #1164 for Child Welfare Mandatory Drug Testing services in an amount not to exceed $250,000 for the period July 1, 2019 through June 30, 2020. (70% State, 30% County)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 53 APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Department of Information Technology, a purchase order with TeleManagement Technologies, Inc., in an amount not to exceed $105,400 to provide continuing software maintenance and support of the WinCall and WinBill call accounting systems for the period October 1, 2018 through September 30, 2019. (100% Department User Fees)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 54 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Nadieh Kakar, MFT, in an amount not to exceed $117,000 to provide Medi-Cal specialty mental health services for the period November 1, 2018 through June 30, 2020. (50% Federal Medi-Cal; 50% State Mental Health Realignment)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 55 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with the Young Men's Christian Association of the East Bay in an amount not to exceed $1,062,200 to provide Early Head Start and Head Start Program Enhancement services in Richmond, San Pablo and Rodeo for the period July 1, 2018 through June 30, 2019. (100% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 56 APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the District Attorney, a purchase order with OmniPro LLC, in an amount not to exceed $201,148 for computers and related equipment. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 57 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Kimberly Loda, M.D., in an amount not to exceed $262,080 to provide outpatient psychiatric care services to adults in West County for the period October 1, 2018 through September 30, 2019. (100% Mental Health Realignment)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 58 APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute, on behalf of the County, a tolling agreement with GTE MobileNet of California Limited Partnership (dba Verizon Wireless) to extend the time to act on wireless access permit applications for facilities proposed to be located in County road right-of-way near 3160 Walnut Blvd., in the Walnut Creek area, and near 2372 Hagen Oaks Drive, 20 Francesca Way, 1951 Green Valley Road, Vernal Drive and Livorna Rd., 2501 Danville Blvd., and 184 Creekdale Road in the Alamo area. (100% Applicant fees)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 59 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment effective August 20, 2018 with the Food Bank of Contra Costa and Solano, to increase the payment limit by $61,373 to a new payment limit of $131,060 to provide additional coordination of food and nutrition services to County residents diagnosed with HIV for the period March 1, 2018 through February 28, 2019. (100% Ryan White HIV/AIDS Treatment Extension Act)        10/9/18 BOS minutes 9  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 60 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Employment and Human Services Director, a purchase order amendment with Sharp Business Systems, Inc., to increase the payment limit by $65,000 to a new payment limit of $229,000 and extend the contract term one year for the continued lease of copiers for the period July 20, 2015 through July 19, 2019. (10% County, 48% State, 42% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 61 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order with Abbott Laboratories, Inc., in an amount not to exceed $150,000 to purchase reagents and supplies needed to obtain timely results for lactic acid tests for the Contra Costa Regional Medical Center and Health Centers, for the period September 1, 2018 through August 31, 2021. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 62 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order with GE Healthcare, Inc., in an amount not to exceed $200,000 for the purchase of radiopharmaceutical products for the Nuclear Medicine Unit at Contra Costa Regional Medical Center for the period November 1, 2018 through October 31, 2020. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 63 APPROVE and AUTHORIZE the Director of Human Resources, or designee, to execute a contract with Municipal Resource Group, LLC, in an amount not to exceed $99,000 to conduct workplace investigation complaints of discrimination, harassment or other workplace misconduct for the period of September 1, 2018 through August 31, 2021. (100% Charges to User Departments)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 64 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Dahlin Group, Inc., in an amount not to exceed $220,000, to provide real estate planning services related to the possible development of County-owned property on Oak Park Boulevard for the period of September 1, 2018, through August 31, 2020, as recommended by the Public Works Director, Pleasant Hill area. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 65 APPROVE and AUTHORIZE the County Administrator, or designee, to execute a contract amendment with Granicus, Inc., effective October 9, 2018, to extend the contract term from October 9, 2018 to October 8, 2021 and increase the payment limit by $175,000 to a new payment limit of $825,816, for continued hosting of the Citizen Document Access Solution. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 66 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Lincoln (a nonprofit corporation) in an amount not to exceed $1,174,035 to provide mental health services and multi-dimensional family therapy for seriously emotionally disturbed adolescents and their families for the period July 1, 2018 through June 30, 2019, with a six-month automatic extension through December 31, 2019 in an amount not to exceed $587,018. (42% Federal Medi-Cal; 9% County Mental Health Realignment; 49% Mental Health Services Act)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 67 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Macey Rosenthal, M.D., in an amount not to exceed $209,664 to provide outpatient psychiatric care to patients in Central Contra Costa County for the period November 1, 2018 through October 31, 2019. (100% Mental Health Realignment)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 68 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment effective    10/9/18 BOS minutes 10 C. 68 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment effective September 1, 2018 with Allied Medical and Consultation Services, P.C., to provide additional family Medi-Cal specialty mental health services, with no change in the original payment limit of $466,667 or the term of July 1, 2018 through June 30, 2020. (50% Federal Medi-Cal; 50% State Mental Health Realignment)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 69 APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a contract with Community Housing Development Corporation, in an amount not to exceed $121,452, to coordinate illegal dumping prevention resources in the North Richmond area, and to implement the North Richmond Green Community Services Program and the North Richmond Green Campaign, for the period July 1, 2018 through June 30, 2019. (100% North Richmond Mitigation Fee funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 70 APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a contract with Community Housing Development Corporation, in an amount not to exceed $169,181, to administer and disburse City and County approved mitigation fees funding to non-profit entities for community-based projects in the North Richmond area, for the period July 1, 2018 through June 30, 2019. (100% North Richmond Mitigation Fee funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 71 APPROVE and AUTHORIZE the County Counsel, or designee, to execute, on behalf of Contra Costa County, a contract for specialized professional services with Ellis Buehler Makus LLP, as recommended by the County Counsel. (100% Charges to User Departments)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other Actions   C. 72 APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a contract with the Bay Area Air Quality Management District, to pay the County an amount of $198,616 to provide the Cleaner Contra Costa climate action platform, for the period October 9, 2018 through October 31, 2020. (100% Bay Area Air Quality Management District Climate Protection grant)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 73 CONTINUE the emergency action originally taken by the Board of Supervisors on November 16, 1999, and most recently approved by the Board on September 25, 2018, regarding the issue of homelessness in Contra Costa County, as recommended by the Health Services Director. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 74 APPROVE and AUTHORIZE the Conservation and Development Department to initiate a General Plan Amendment process to consider changing the General Plan land use designation from "Multiple-Family Residential-Medium Density" to "Commercial" for a 1.35-acre parcel located at 999 Bancroft Road, in the Concord area. (100% Applicant Fees)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 75 APPROVE and AUTHORIZE the Board Chair to execute a Grant Deed of Development Rights between Contra Costa County and Camino Diablo Storage, LLC, over the portion of the 2870 Camino Diablo, in the Walnut Creek area, designated Single-Family Residential - Low Density in accordance with the Conditions of Approval for County File #DP16-3025 and ADOPT related actions under the California Environmental Quality Act, as recommended by the Conservation and Development Director. (100% Applicant Fees)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 76 APPROVE the medical staff appointments and reappointments, additional privileges, advancements, and voluntary    10/9/18 BOS minutes 11 C. 76 APPROVE the medical staff appointments and reappointments, additional privileges, advancements, and voluntary resignations as recommend by the Medical Staff Executive Committee, at their September 17, 2018 meeting, and by the Health Services Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 77 APPROVE the list of providers recommended by Contra Costa Health Plan's Medical Director on August 29, 2018, and by the Health Services Director, as required by the State Departments of Health Care Services and Managed Health Care, and the Centers for Medicare and Medicaid Services.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 78 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with the Contra Costa County Office of Education for the Recovery and Empowerment Program to provide outpatient treatment for substance abuse and mental health disorders to students referred to the County’s Center for Recovery and Empowerment Program for the period August 1, 2018 through July 31, 2019, which shall automatically renew each year until terminated. (Non-financial agreement)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 79 REFER the issue of banning gun shows at the Contra Costa County Fairgrounds and a review of regulations governing the purchase and sale of guns at gun shows to the Public Protection Committee, as recommended by Supervisor Glover.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 80 APPROVE amended Conflict of Interest Code for the Contra Costa County Schools Insurance Group, including the list of designated positions, as recommended by the County Counsel.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 81 APPROVE amended Conflict of Interest Code for the John Swett Unified School District, including the list of designated positions, as recommended by the County Counsel.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 82 APPROVE amendments to the List of Designated Positions of the Central Contra Costa Sanitary District's Conflict of Interest Code, as recommended by the County Counsel.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 83 APPROVE amendments to the List of Designated Positions of the County Administrator's Office Conflict of Interest Code, as recommended by the County Counsel.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 84 ACCEPT the joint update report from Behavioral Health Services and the Mental Health Commission on the public mental health care system, and child and teen psychiatric services, as recommended by the Family and Human Services Committee.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 85 RECEIVE annual status reports prepared by the Health Services Department on health care for the homeless and on the homeless continuum of care, as recommended by the Family and Human Services Committee.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 86 RECEIVE report prepared by the Employment and Human Services Department on the Workforce Development    10/9/18 BOS minutes 12 C. 86 RECEIVE report prepared by the Employment and Human Services Department on the Workforce Development Board and Workforce Innovation and Opportunity Act updates, as recommended by the Family and Human Services Committee.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 87 RECEIVE report prepared by the Employment and Human Services Department on the CalFresh program and REFER the recommendations offered by the CalFresh Partnership to the Employment and Human Services Director for consideration and report back, as recommended by the Family and Human Services Committee.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 88 ADOPT Resolution No. 2018/515 approving and authorizing the District Attorney, or designee, to submit an application and execute a grant award agreement and any extensions or amendments thereof, pursuant to State guidelines, with the California Department of Insurance for the 2018/19 Workers' Compensation Insurance Fraud Prosecution Program grant in an amount not to exceed $1,269,335 for the investigation and prosecution of workers' compensation fraud cases for the period of July 1, 2018 through June 30, 2019. (100% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 89 APPROVE supplemental response to Civil Grand Jury Report No. 1809, entitled "Community Reentry from Jail" and DIRECT the Clerk of the Board to forward the response to the Superior Court following Board action, as recommended by the County Administrator.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover   GENERAL INFORMATION The Board meets in all its capacities pursuant to Ordinance Code Section 24-2.402, including as the Housing Authority and the Successor Agency to the Redevelopment Agency. Persons who wish to address the Board should complete the form provided for that purpose and furnish a copy of any written statement to the Clerk. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the Clerk of the Board to a majority of the members of the Board of Supervisors less than 72 hours prior to that meeting are available for public inspection at 651 Pine Street, First Floor, Room 106, Martinez, CA 94553, during normal business hours. All matters listed under CONSENT ITEMS are considered by the Board to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the time the Board votes on the motion to adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments from those persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Supervisors can be submitted to the office of the Clerk of the Board via mail: Board of Supervisors, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913. The County will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk, Room 106. Copies of recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make the necessary arrangements. Forms are available to anyone desiring to submit an inspirational thought nomination for inclusion on the Board Agenda. Forms may be obtained at the Office of the County Administrator or Office of the Clerk of the Board, 651 Pine Street, Martinez, California. Applications for personal subscriptions to the weekly Board Agenda may be obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The weekly agenda may also be viewed on the County’s Internet Web Page: www.co.contra-costa.ca.us 10/9/18 BOS minutes 13 STANDING COMMITTEES The Airport Committee (Supervisors Diane Burgis and Karen Mitchoff) meets on the second Wednesday of the month at 11:00 a.m. at Director of Airports Office, 550 Sally Ride Drive, Concord. The Family and Human Services Committee (Supervisors Candace Andersen and John Gioia) meets on the fourth Monday of the month at 10:30 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Finance Committee (Supervisors Karen Mitchoff and John Gioia) meets on the fourth Monday of the month at 9:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Hiring Outreach Oversight Committee (Supervisors Candace Andersen and Federal D. Glover) meets on the first Monday of every other month at 1:00 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Internal Operations Committee (Supervisors Diane Burgis and Candace Andersen) meets on the second Monday of the month at 1:00 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Legislation Committee (Supervisors Karen Mitchoff and Diane Burgis) meets on the second Monday of the month at 10:30 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Public Protection Committee (Supervisors John Gioia and Federal D. Glover) meets on the first Monday of the month at 10:30 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Transportation, Water & Infrastructure Committee (Supervisors Karen Mitchoff and Candace Andersen) meets on the second Monday of the month at 9:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. Airports Committee October 31, 2018 11:00 a.m.See above Family & Human Services Committee October 22, 2018 10:30 a.m.See above Finance Committee October 22, 2018 9:00 a.m. See above Hiring Outreach Oversight Committee December 3, 2018 1:00 p.m.See above Internal Operations Committee November 12, 2018 canceled See above Legislation Committee November 12, 2018 canceled Special Meeting November 5, 2018 10:30 a.m. Room 108 Public Protection Committee November 5, 2018 10:30 a.m. See above Transportation, Water & Infrastructure Committee November 12, 2018 Canceled Special Meeting November 8, 2018 3:00 p.m. See above PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO (2) MINUTES A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings. Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order): Contra Costa County has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings: AB Assembly Bill ABAG Association of Bay Area Governments ACA Assembly Constitutional Amendment ADA Americans with Disabilities Act of 1990 AFSCME American Federation of State County and Municipal Employees AICP American Institute of Certified Planners AIDS Acquired Immunodeficiency Syndrome ALUC Airport Land Use Commission AOD Alcohol and Other Drugs ARRA American Recovery & Reinvestment Act of 2009 BAAQMD Bay Area Air Quality Management District BART Bay Area Rapid Transit District 10/9/18 BOS minutes 14 BayRICS Bay Area Regional Interoperable Communications System BCDC Bay Conservation & Development Commission BGO Better Government Ordinance BOS Board of Supervisors CALTRANS California Department of Transportation CalWIN California Works Information Network CalWORKS California Work Opportunity and Responsibility to Kids CAER Community Awareness Emergency Response CAO County Administrative Officer or Office CCCPFD (ConFire) Contra Costa County Fire Protection District CCHP Contra Costa Health Plan CCTA Contra Costa Transportation Authority CCRMC Contra Costa Regional Medical Center CCWD Contra Costa Water District CDBG Community Development Block Grant CFDA Catalog of Federal Domestic Assistance CEQA California Environmental Quality Act CIO Chief Information Officer COLA Cost of living adjustment ConFire (CCCFPD) Contra Costa County Fire Protection District CPA Certified Public Accountant CPI Consumer Price Index CSA County Service Area CSAC California State Association of Counties CTC California Transportation Commission dba doing business as DSRIP Delivery System Reform Incentive Program EBMUD East Bay Municipal Utility District ECCFPD East Contra Costa Fire Protection District EIR Environmental Impact Report EIS Environmental Impact Statement EMCC Emergency Medical Care Committee EMS Emergency Medical Services EPSDT Early State Periodic Screening, Diagnosis and Treatment Program (Mental Health) et al. et alii (and others) FAA Federal Aviation Administration FEMA Federal Emergency Management Agency F&HS Family and Human Services Committee First 5 First Five Children and Families Commission (Proposition 10) FTE Full Time Equivalent FY Fiscal Year GHAD Geologic Hazard Abatement District GIS Geographic Information System HCD (State Dept of) Housing & Community Development HHS (State Dept of ) Health and Human Services HIPAA Health Insurance Portability and Accountability Act HIV Human Immunodeficiency Syndrome HOV High Occupancy Vehicle HR Human Resources HUD United States Department of Housing and Urban Development IHSS In-Home Supportive Services Inc. Incorporated IOC Internal Operations Committee ISO Industrial Safety Ordinance JPA Joint (exercise of) Powers Authority or Agreement Lamorinda Lafayette-Moraga-Orinda Area LAFCo Local Agency Formation Commission LLC Limited Liability Company LLP Limited Liability Partnership Local 1 Public Employees Union Local 1 LVN Licensed Vocational Nurse MAC Municipal Advisory Council MBE Minority Business Enterprise M.D. Medical Doctor M.F.T. Marriage and Family Therapist MIS Management Information System MOE Maintenance of Effort MOU Memorandum of Understanding MTC Metropolitan Transportation Commission NACo National Association of Counties NEPA National Environmental Policy Act OB-GYN Obstetrics and Gynecology 10/9/18 BOS minutes 15 O.D. Doctor of Optometry OES-EOC Office of Emergency Services-Emergency Operations Center OPEB Other Post Employment Benefits OSHA Occupational Safety and Health Administration PARS Public Agencies Retirement Services PEPRA Public Employees Pension Reform Act Psy.D. Doctor of Psychology RDA Redevelopment Agency RFI Request For Information RFP Request For Proposal RFQ Request For Qualifications RN Registered Nurse SB Senate Bill SBE Small Business Enterprise SEIU Service Employees International Union SUASI Super Urban Area Security Initiative SWAT Southwest Area Transportation Committee TRANSPAC Transportation Partnership & Cooperation (Central) TRANSPLAN Transportation Planning Committee (East County) TRE or TTE Trustee TWIC Transportation, Water and Infrastructure Committee UASI Urban Area Security Initiative VA Department of Veterans Affairs vs. versus (against) WAN Wide Area Network WBE Women Business Enterprise WCCTAC West Contra Costa Transportation Advisory Committee 10/9/18 BOS minutes 16 RECOMMENDATION(S): APPROVE and AUTHORIZE extending the status of retired County employee Janet Hustedt as a temporary employee through October 31, 2018. FISCAL IMPACT: Upon approval, this action has an approximate cost of $4,500, and the cost will be funded with Weatherization Program funds. BACKGROUND: On October 17, 2017, the Board of Supervisors approved hiring Janet Hustedt as a temporary employee through September 30, 2018. The Department of Conservation and Development (DCD) would like Ms Hustedt to continue as a temporary employee for another month, until October 31, 2018, to provide training on contract compliance for a Department of Energy grant. Ms. Hustedt was the accounting technician for the County Weatherization Program for 15 years and acquired detailed knowledge of the complex accounting and reporting requirements associated with the Program. She is training new staff in the Weatherization Program. . APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kara Douglas, 925-674-7880 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D.3 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:October 9, 2018 Contra Costa County Subject:Temporary Hire of County Retiree - Extension of Time 10/9/18 BOS minutes 17 CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, DCD will not have adequate staff in the Weatherization Program. This will negatively impact the ability to report, bill and pay contracts, and will jeopardize DCD's ability to remain in compliance with the Weatherization Program contracts. 10/9/18 BOS minutes 18 RECOMMENDATION(S): CONSIDER amending the County’s 2018 Federal Legislative Platform to include support for the concept of establishing a national price on carbon emissions to address the cost to society of those emissions, as recommended by the Ad Hoc Committee on Sustainability. FISCAL IMPACT: None. BACKGROUND: In December 2015, the Board of Supervisors adopted the County’s Climate Action Plan, which states the County’s commitment to addressing the challenges of climate change by reducing local greenhouse gas emissions while improving community health. On July 23, 2018, the Contra Costa County Sustainability Commission brought to the Ad Hoc Committee on Sustainability (Committee) a recommendation for the County to include in its Federal legislative platform support for a Carbon Fee and Dividend. The Sustainability Commission received this request from the Citizens Climate Lobby, and voted 8-1 to recommend support for the Carbon Fee and Dividend. As explained in the communication from the APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor NO:Candace Andersen, District II Supervisor Contact: Jody London, DCD, 925-674-7871 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D.5 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:October 9, 2018 Contra Costa County Subject:Amend the County’s Legislative Platform to Include Support for Efforts to Price Carbon Emissions 10/9/18 BOS minutes 19 BACKGROUND: (CONT'D) Sustainability Commission (attached), the Carbon Fee and Dividend would put a federal price on carbon-based fuels with the goal of having the price charged to consumers reflect the true costs of those fuels to society. The funds collected through this fee would be placed in a trust and returned to all American households in equal, monthly, per-person dividend payments. According to the analysis presented by the Sustainability Commission, two-thirds of all American households will break even or come out ahead. Lower income households would receive a proportionately greater benefit because they spend proportionately more on transportation, heating, and food. The Ad Hoc Committee on Sustainability had a robust discussion with members of the Sustainability Commission and the public about the Carbon Fee and Dividend proposal. Advocates for the Carbon Fee and Dividend discussed the importance of policies to promote clean energy on public health. They stressed the simplicity of this approach and that lower-income households will see a greater benefit. Others disagreed with the dividend concept, arguing that some of the funds should be directed to government-sponsored programs that build stronger communities and/or research. The Committee discussed challenges that the dividend proposal presents, including who would benefit, how dividend funds would be allocated and used, and how best to build public support for this concept. The Committee recommended that the County add to its federal legislative platform language that supports the concept of a national price on carbon. The Committee declined to recommend that the County take a position on the dividend, citing concerns that not all of the funds collected should necessarily be returned 100 percent to the public; there may be other public purposes to which those funds should be applied. Staff notes that the national League of Women Voters at its 2018 national convention voted overwhelmingly to support a similar approach: “The League of Women Voters stands united with, and in support of, efforts to price carbon emissions, whether cap-and-trade, carbon tax/fee, or another viable pricing mechanism. The League does not have a position on how the revenue generated is to be used. We do not espouse any single method of pricing carbon over another. We will evaluate all proposed methods based on their effectiveness to abate emissions and whether the method can be successfully implemented.” Staff suggests that the same language may be useful for the County to include in its legislative platform. CONSEQUENCE OF NEGATIVE ACTION: If the Board does not amend the County’s legislative platform, it will forego an opportunity to influence policies that help mitigate damage to the climate and protect public health. CHILDREN'S IMPACT STATEMENT: N/A CLERK'S ADDENDUM The following members of Citizens’ Climate Lobby spoke in favor: Michael Kent, Cynthia Mahoney; Doug Merrill; Trish Clifford; Betty Lobos; Rose Strogatz. ATTACHMENTS Sustainability Commission Recommendation on Carbon Fee and Dividend 10/9/18 BOS minutes 20 CONTRA COSTA COUNTY SUSTAINABILITY COMMISSION An Advisory Body to the Board of Supervisors 30 Muir Road Martinez, California 94553 July 16, 2018 The Honorable John Gioia and Federal Glover, Contra Costa County Supervisors Ad Hoc Sustainability Committee 651 Pine St. Martinez, CA 94553 Dear Messrs. Gioia and Glover, At its June 25th meeting, the Contra Costa Sustainability Commission voted to recommend to the Board of Supervisors that it support adoption of a national carbon fee and dividend (CF&D) in the County’s Federal Legislative Platform. The request for this recommendation was presented to the Sustainability Commission by members of the Contra Costa Chapter of the Citizens’ Climate Lobby (CCL), a national organization. While our discussion considered the basic mechanism of CF&D, commissioners focused on the economic impact a carbon tax would have on low-income residents of our county. The advocates for the plan highlighted the progressive effect of distribution of 100% of the net revenue, and cited a study showing that most residents would receive more in dividends than they pay in rising costs. The rationale for carbon pricing is well-established. A price on carbon corrects a massive market failure by incorporating the environmental and social costs of greenhouse gas emissions into the price of goods and services. Validating this economic tenet is the fact that 45 national and 25 sub-national jurisdictions now put a price on carbon, covering about 12% of global emissions. 1 The calls for carbon pricing are growing, both domestically 2 and abroad. There are many approaches to carbon pricing. Why should Contra Costa County advocate for a carbon fee and dividend system? To answer that question, we reviewed CF&D’s three core features: • A national carbon tax, starting at a relatively low rate and increasing predictably and steadily over the years, is a market-based solution that sends a clear price signal to businesses to develop and use low- or no-carbon-based energy resources. The rising cost of carbon-intensive products and services also incentivizes consumers to choose “greener” alternatives. • One-hundred percent of net fees are returned to households in equal shares as monthly dividends. Two-thirds of all Americans will break even or come out ahead, as their dividends match or exceed price increases due to the tax. (See attachment showing household impacts for U.S. Congressional District 11. Studies for other Congressional districts in our county are available. ) 1 Carbon Pricing Dashboard, The World Bank. https://carbonpricingdashboard.worldbank.org/ 2 “New Group, With Conservative Credentials, Plans Push for Carbon Tax,” New York Times, June 19, 2018. https://www.nytimes.com/2018/06/19/climate/carbon-tax-climate-change.html 10/9/18 BOS minutes 21 Lower-income households receive a proportionately greater benefit because they spend proportionately more on transportation, heating, and food. • A border adjustment will level the playing field for American businesses and motivate other countries to establish their own carbon pricing. Import fees on products from countries without a carbon fee, along with rebates to US industries exporting to those countries, will discourage American firms from relocating. A study conducted by a non-partisan economic modeling firm, Regional Economic Models, Inc. (REMI), predicted that during the first 20 years, the CF&D policy advocated by CCL would lead to a 50% reduction of carbon emissions below 1990 levels; the addition of 2.8 million jobs above baseline, driven by the economic stimulus; and the avoidance of 230,000 premature deaths due to reductions in air pollutants that accompany carbon emissions.3 These arguments have led 5 counties and 23 cities in California, and the State of California to pass resolutions endorsing a national revenue-neutral carbon tax. (See attachments.) Our County’s Climate Action Plan affirms the connection between local air quality and federal policy. Measure GO 5 (action item 5, bullet 2) calls on the County to “advocate for regional, state, and federal activities that support GHG emissions in the county, including adoption of language in the County’s state and federal legislative platforms that directs support and lobbying for local GHG reductions.” These environmental, economic and health-related justifications for a revenue-neutral carbon tax are compelling. But we also recognize a valid objection to the CF&D plan: Rather than returning 100% of the revenue in equal share to all households, why not allocate portions for renewable energy development, assistance to those bearing the brunt of climate change impacts, and programs to help workers who will lose jobs in the transition to a low-carbon economy? These are all worthy claims for public investment and assistance. One of the Commission members, who is also a member of the Citizens’ Climate Lobby, states that political considerations argue against using revenue from carbon fees to address those legitimate needs. Consider the consequences of adopting policies that pick winners and losers (“Why stimulate solar but not biomass?”), or assists one group rather than another (“Why that refinery fence-line community but not our coastal town?”), or provides transitional training for some workers but not others (“Pipefitters but not electricians?”). The result would be a splintering of support for the carbon tax along partisan and geographic fault lines. Its passage and long-term survival require that the plan not “grow government” and lose broad public support by requiring costly regulatory apparatus, means-testing, and oversight. For a plan to withstand political buffeting, its range of benefits must be distributed equally to all citizens—no matter where they live, how they make their living, who they vote for, or how they choose to spend their money. For all of the reasons set forth here, a 7-1 majority of Sustainability Commission members recommend that the Ad Hoc Sustainability Committee place a motion before the Board of 3 For summary and full REMI report, see https://citizensclimatelobby.org/remi-report/ 10/9/18 BOS minutes 22 Supervisors supporting adoption of a revenue-neutral national carbon fee and dividend plan in the County’s Federal Legislative Platform. Sincerely, Howdy Goudey Vice-Chair, Contra Costa Sustainability Commission 10/9/18 BOS minutes 23 What is Carbon Fee and Dividend? Carbon Fee and Dividend is the policy proposal created by Citizens’ Climate Lobby (CCL) to put a federal price on carbon-based fuels so that their consumer cost reflects their true costs to society. It’s the policy that both climate scientists and economists say is the best first-step to reduce the likelihood of catastrophic climate change from global warming. Why Carbon Fee and Dividend? Currently, the price of fossil fuels does not reflect their true costs— including their impact on global climate. Correcting this market failure will require that their price account for the true social costs. As long as fossil fuels remain artificially inexpensive, their use will rise. Correcting this market failure requires a federal price on carbon that accounts for their true costs. What Will Carbon Fee and Dividend Do? Carbon Fee and Dividend will do four things: 1. Account for the cost of burning fossil fuels in the price consumers pay. 2. Cut emissions enough to stay below the 2C threshold for “dangerous” warming. 3. Grow jobs and GDP without growing government one bit. 4. Recruit global participation. citizensclimatelobby.org 10/9/18 BOS minutes 24 The Text of the Carbon Fee and Dividend Proposal: Therefore the following legislation is hereby enacted: 1. Collection of Carbon Fees/Carbon Fee Trust Fund: Upon enactment, impose a carbon fee on all fossil fuels and other greenhouse gases at the point where they first enter the economy. The fee shall be collected by the Treasury Department. The fee on that date shall be $15 per ton of CO2 equivalent emissions and result in equal charges for each ton of CO2 equivalent emissions potential in each type of fuel or greenhouse gas. The Department of Energy shall propose and promulgate regulations setting forth CO2 equivalent fees for other greenhouse gases including at a minimum methane, nitrous oxide, sulfur hexafluoride, hydrofluorocarbons (HFCs), perfluorocarbons, and nitrogen trifluoride. The Treasury shall also collect the fees imposed upon the other greenhouse gases. 100% of the net revenues are to be placed in the Carbon Fees Trust Fund and be rebated to American households as outlined below. 2. Methane Leakage: Methane is a much more potent greenhouse gas than CO2 with both direct and indirect effects contributing to warming. It is therefore important to place a fee on methane that leaks to the atmosphere. Some of this leakage will occur after the fee has been assessed on methane under the assumption that it will be burned to yield the less potent CO2. To ensure the integrity of the program and that markets receive accurate information with regard to the climate forcings caused by various fossil fuels, the carbon fee shall be assessed on such leaked methane at a rate commensurate with the global warming potential (“GWP”) of methane including both its direct and indirect effects. Given the importance of tipping points in the climate system, the 20-year GWP of methane shall be used to assess the fee, and not the 100-year GWP. As proper accounting for such leakage is necessary for honest assessment of progress towards program goals, reasonable steps to assess the rate of methane leakage shall be implemented, and leaked methane shall be priced accordingly. The entity responsible for the leaked methane shall be responsible for paying the fee. 3. Emissions Reduction Targets: To align US emissions with the physical constraints identified by the Intergovernmental Panel on Climate Change (IPCC) to avoid irreversible climate change, the yearly increase in carbon fees including other greenhouse gases, shall be at least $10 per ton of CO2 equivalent each year. Annually, the Department of Energy shall determine whether an increase larger than $10 per ton per year is needed to achieve program goals. Yearly price increases of at least $10 per year shall continue until total U.S. CO2-equivalent emissions have been reduced to 10% of U.S. CO2-equivalent emissions in 1990. 4. Equal Per-Person Monthly Dividend Payments: Equal monthly per-person dividend payments shall be made to all American households (½ payment per child under 18 years old, with a limit of 2 children per family) each month. The total value of all monthly dividend payments shall represent 100% of the total carbon fees collected per month less administrative costs. 5. Border Adjustments: In order to ensure that U.S.-made goods can remain competitive at home and abroad and to provide an additional incentive for international adoptions of carbon fees, Carbon-Fee-Equivalent Tariffs shall be charged for goods entering the U.S. from countries without comparable Carbon Fees/Carbon Pricing. Carbon-Fee-Equivalent Rebates shall be used to reduce the price of exports to such countries and to ensure that U.S. goods can remain competitive in those countries. The Department of Commerce will determine rebate amounts and exemptions if any. More at citizensclimatelobby.org and citizensclimatelobby.org/remi-report 10/9/18 BOS minutes 25 Financial Impact on Households of Carbon Fee and Dividend Local Impacts in California - District 11 Introduction This study on the impact to households of Carbon Fee and Dividend was funded to respond to concerns expressed by members of Congress that constituents in their district would not benefit under our proposal. Key to the concerns expressed was not only understanding how the average constituent did, but how different groups of constituents fared. Concern for low-income constituents, for instance, is common for members of both parties. Figure 1: National Averages by Economic Quintile. Note that the three lowest-income quintiles show a benefit for the mean (average) household. The average net benefit for the lowest-income quintile is 1.78% of income, whereas households in the top quintile experience, on average, net losses that are a much smaller percentage of their total income, at just 0.18%. All data is from the 2016 working paper, “Impact of CCL’s proposed carbon fee and dividend policy: A high- resolution analysis of the financial effect on U.S. households” by Kevin Ummel, Research Scholar, Energy Program, International Institute for Applied Systems Analysis (IIASA). Current working paper and summary available at http://citizensclimatelobby.org/household-impact/ 10/9/18 BOS minutes 26 Figure 2: Impact by Quintile for California - District 11. Looking at the categories on the bottom of this graph, only the numbers for “Mean Net Benefit” and “Median HH income % of FPL” include all households in a given quintile (FPL = Federal Poverty Line). Only those households who receive a financial gain are included in calculating the “Median Gain” figures, and likewise, only those households which experience a loss are included in calculating the “Median Loss” figures. Figure 3: Impact by Race for California - District 11. Minority households tend to do better than white households as a result of lower average incomes (associated with lower carbon footprint) and/or more people per household (larger pre-tax dividend). 10/9/18 BOS minutes 27 Figure 4: Impact by Age Group for California - District 11. The pattern of benefits across age groups makes sense given the impact of age on both carbon footprints and dividend received. Older households tend to have smaller footprints, reflecting reduced mobility and less consumption as a result of low fixed incomes. Younger households tend to be larger – and therefore benefited by the dividend formula – in addition to less income/consumption in early career. Figure 5: Impact by Household Type for California - District 11. This graph reports data for demographic groups of particular interest to many legislators. “Elderly” households are defined as having a household head age 65 or older, no more than two adults, and no children present. “Poverty” and “Low income” refer to households with income below 100% and 200% of FPL, respectively. 10/9/18 BOS minutes 28 Figure 6: Impact by Community for California - District 11. This graph breaks down data by “community type” – Rural, Suburb or Town, vs Urban. Figure 7: Expenditures by Category for California - District 11. Here we show a breakdown of where the carbon fee increases expenses (i.e. before the dividend) for each quintile. Note that direct energy expenditures (gasoline and utilities) represent less than half of the expense for most quintiles with other products and services making up the rest. Quintile 1 shows low expenditure for private health care since most health care for households in this quintile is covered by government programs. Allocated Private Fixed Income (PFI) measures economy-wide spending on fixed assets (e.g. structures, equipment, software, etc.) that are used in the production of goods and services. 10/9/18 BOS minutes 29 Figure 8: Relationship between benefit and income for California - District 11. This line graph shows the relationship between income expressed as a percentage of the Federal Poverty Level (FPL) vs. the average (mean) benefit as a percentage of income for households. Benefits are highest for those at the lowest income levels and generally positive through 200-300% of the FPL. Average loss for those with higher incomes is relatively small as a percentage of annual income. To avoid anomalies from small sample size at the margins, this graph does not include results for households in the bottom 1% of income, nor those above the 90th percentile of income in the district. This graph also does not convey information about how much of the population in the district is at any given point along the line. 10/9/18 BOS minutes 30 California jurisdictions that have passed resolutions calling for a federal revenue-neutral fee and dividend plan As of June 2018 The State of California (Assembly Joint Resolution No. 43) Counties County of San Francisco (Resolution 336-14) County of San Mateo (Resolution 075519) County of Sonoma (November 4, 2017) County of Santa Cruz (38-2018) County of Marin (2017-50) Cities Alameda Albany Berkeley Claremont Davis El Cerrito Encinitas Everyville Los Altos Marina Modesto Monterey Morro Bay Oakland Oroville Petaluma Richmond San Carolos San Luis Obispo Santa Cruz Santa Monica Sebastopol West Hollywood 10/9/18 BOS minutes 31 Assembly Joint Resolution No. 43 RESOLUTION CHAPTER 168 Assembly Joint Resolution No. 43—Relative to greenhouse gases. [Filed with Secretary of State September 1, 2016.] LEGISLATIVE COUNSEL’S DIGEST AJR 43, Williams. Greenhouse gases: climate change. This measure would urge the United States Congress to enact a tax on carbon-based fossil fuels. WHEREAS, The Intergovernmental Panel on Climate Change has stated in its recently released 5th Assessment Report, Climate Change 2013: The Physical Science Basis, that “[w]arming of the climate system is unequivocal” and “[i]t is extremely likely that human influence has been the dominant cause of the observed warming since the mid-20th century”; and WHEREAS, In May of 2013, the global atmospheric concentration of carbon dioxide reached 400 parts per million, the highest level in the last 800,000 years; and WHEREAS, In May 2014, two separate scientific papers were published in journals of Geophysical Research Letters documenting dramatic retreats of Antarctic glaciers and predicting that large-scale destruction of the West Antarctic ice sheets is likely now inevitable and will lead to sea level rises of 10 feet or more; and WHEREAS, The 2013 Indicators of Climate Change in California, released by the Office of Environmental Health Hazard Assessment, found that continued warming of the atmosphere would cause threats of flooding along the coastline of California; threats to infrastructure, sewage systems, wetlands, and marine life; increased ocean acidification; increased threats from wildfires; threats to the water supply from decreased snow packs; increased asthma and respiratory illness due to higher ozone levels; increased insurance and mitigation costs; and negative impacts to the agriculture, fishing, and tourism industries; and WHEREAS, Conservative estimates by climate scientists throughout the world state that, to achieve climate stabilization and avoid cataclysmic climate change, emissions of greenhouse gases must be brought to 80 percent below 1990 levels by 2050; and WHEREAS, The California Global Warming Solutions Act of 2006 (Division 25.5 (commencing with Section 38500) of the Health and Safety Code) commits the state to reduce greenhouse gas emissions to 1990 levels by 2020, and the Governor’s Executive Order S-3-05 further calls on the 96 state to establish a policy to reduce greenhouse gas emissions to 80 percent below 1990 levels by 2050; and WHEREAS, The California Global Warming Solution Act of 2006 has reached its 10-year anniversary and the California economy remains strong; and WHEREAS, The United States needs powerful new policies to meet its greenhouse gas emission reduction goals established in the 2015 Paris Climate Agreement; and WHEREAS, The United States Congress can enact a national carbon tax on fossil fuels, based on the amount of carbon dioxide the fuel will emit when burned; and WHEREAS, For efficient administration, fossil fuels can be taxed once, as far upstream in the economy as practical, or at the port of entry into the United States; and WHEREAS, A national, revenue-neutral carbon tax starting at a relatively low rate and increasing steadily over future years is a market-based solution that would minimally disrupt the economy while sending a clear and predictable price signal to businesses to develop and use noncarbon- based energy resources; and 10/9/18 BOS minutes 32 WHEREAS, Citizens’ Climate Education Corporation Commissioned Regional Economic Models, Inc. (REMI) to do a nation-wide macroeconomic study on the impact of a revenue- neutral carbon tax; and WHEREAS, REMI’s study predicted that, after 10 years, a revenue-neutral carbon tax would lead to a decrease in carbon dioxide emissions by 33 percent, an increase in national employment by 2.1 million jobs, and an average monthly dividend for a family of four of $288; and WHEREAS, Border adjustments, such as carbon-content-based tariffs on products imported from countries without comparable carbon pricing and refunds to our exporters of carbon taxes paid can maintain the competitiveness of United States businesses in global markets; and WHEREAS, A national carbon tax can be implemented quickly and efficiently, and respond to the urgency of the climate crisis, because the federal government already has in place mechanisms, such as the Internal Revenue Service, needed to implement and enforce the tax and already collects taxes from fossil fuel producers and importers; and WHEREAS, A national carbon tax would make the United States a leader in mitigating climate change and the advancing clean energy technologies of the 21st Century, and would incentivize other countries to enact similar carbon taxes, thereby reducing global carbon dioxide emissions without the need for complex international agreements; now, therefore, be it Resolved by the Assembly and the Senate of the State of California, jointly, That the Legislature hereby urges the United States Congress to enact, without delay, a tax on carbon-based fossil fuels; and be it further Resolved, That the tax should be collected once, as far upstream in the economy as practical, or at the port of entry into the United States; and, be it further Resolved, That the tax rate should start low and increase steadily and predictably to achieve the goal of reducing carbon dioxide emissions in the United States to 80 percent below 1990 levels by 2050; and be it further Resolved, That all tax revenue should be returned to middle- and low-income Americans to protect them from the impact of rising prices due to the tax; and, be it further Resolved, That the international competitiveness of United States businesses should be protected by using carbon-content-based tariffs and tax refunds; and be it further Resolved, That the Chief Clerk of the Assembly transmit copies of this resolution to the President and Vice President of the United States, to the Speaker of the House of Representatives, to the Majority Leader of the Senate, to each Senator and Representative from California in the Congress of the United States, and to the author for appropriate distribution. 10/9/18 BOS minutes 33 10/9/18 BOS minutes 34 10/9/18 BOS minutes 35 10/9/18 BOS minutes 36 10/9/18 BOS minutes 37 RECOMMENDATION(S): ADOPT the attached proposed 2019 meeting schedule for the Contra Costa County Board of Supervisors, including the cancelation of those meetings at which it is anticipated there will not be a quorum of Board members present, as well as noting the following scheduled special events: the Board's Annual Reorganization on January 15; the Dr. Martin Luther King, Jr. Celebration on January 22; the annual Board retreat on January 29; the Cesar Chavez Commemorative Celebration on March 26; Annual Budget Hearings and Adoption on April 16 and May 7, respectively; a 9-11 Day of Remembrance on September 10; and the Veterans Day Recognition on November 12. FISCAL IMPACT: None. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes:Approved revised version VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jami Napier, 335-1908 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D.6 To:Board of Supervisors From:David Twa, County Administrator Date:October 9, 2018 Contra Costa County Subject:PROPOSED 2019 MEETING SCHEDULE FOR THE CONTRA COSTA COUNTY BOARD OF SUPERVISORS 10/9/18 BOS minutes 38 BACKGROUND: Each year, the Board of Supervisors adopts a meeting schedule that designates regular meeting dates and any dates on which meetings must be canceled in anticipation that a quorum of the Board will not be present. The proposed 2019 meeting schedule, attached, has been prepared in consultation with the incoming Board Chair, Fire Chief and the Housing Authority Executive Director, and is presented for the Board's consideration. The schedule provides 26 meetings for the Contra Costa County Board of Supervisors and 12 meetings for each the Contra Costa County Fire Protection District Board of Directors and the Housing Authority of Contra Costa Board of Commissioners. The Fire District and Housing Authority will take independent action to adopt their meeting schedules. The proposed schedule includes a cancelation of 26 Board of Supervisors meetings. As in past years, we are recommending that the Board cancel those meetings that fall during a week with a County holiday, the fifth Tuesday of a month, and Tuesdays that fall during those weeks in which the annual policy and legislative meetings of the National Association of Counties (NACo) and the California State of Counties (CSAC) are held: Conference Dates Location NACo Legislative Conference March 2-6, 2019 Washington, D.C. CSAC Legislative Conference April 24-25, 2019 Sacramento, CA NACo Annual Conference & Exposition July 12-15, 2019 Las Vegas, NV CSAC Annual Meeting November 26-29, 2019 San Francisco, CA In the past 10 years, several seasonal breaks have also been designated in the Board's meeting schedule, in recognition of both time away needed for vacations and of the time demands on the Board members due to their participation on Board standing committees, and numerous regional and local legislative bodies and task forces, which require preparation, attendance, and involve travel. We are recommending eight seasonal breaks to accommodate these needs. Should it be necessary, there are legal provisions to schedule a special meeting to address any urgent need that cannot be accommodated in the standing meeting schedule. CONSEQUENCE OF NEGATIVE ACTION: Early adoption of a meeting schedule enables staff to effectively plan and manage the Board's calendar and obtain the necessary authority to conduct the County's daily business. To the extent that the Board does not adopt a new year meeting schedule, staff will be hindered in these efforts. AGENDA ATTACHMENTS 2019 BOS Calendar MINUTES ATTACHMENTS Final 2019 BOS Schedule 10/9/18 BOS minutes 39 MEETING MEET OR HOUSING DATES CANCEL AUTHORITY/SPECIAL EVENT (Tuesdays)CCCFPD Jan 01 Cancel New Year's Day Holiday Jan 08 Cancel Jan 15 Meet Reorganization Meeting **Jan 22 Meet HA/FIRE Dr. Martin Luther King, Jr. Celebration Jan 29 Meet Board Retreat Feb 05 Cancel Feb 12 Meet HA/FIRE Feb 19 Cancel President's Day Feb 26 Meet Mar 05 Cancel NACo Leg Conference, March 2-6, 2019, Washington, D.C. Mar 12 Meet HA/FIRE Service Awards Mar 19 Cancel **Mar 26 Meet Cesar Chavez Celebration Apr 02 Cancel Spring Break Apr 09 Meet HA/FIRE **Apr 16 Meet Budget Hearings Apr 23 Cancel CSAC Leg Conf, April 24-25, 2019, Sacramento Apr 30 Cancel Fifth Tuesday **May 07 Meet Budget Adoption May 14 Cancel May 21 Meet HA/FIRE May 28 Cancel Memorial Day Jun 04 Cancel Jun 11 Meet HA/FIRE Jun 18 Cancel Jun 25 Meet Service Awards Jul 02 Cancel Independence Day Holiday Jul 09 Meet HA/FIRE Jul 16 Cancel NACo Annual Conf, July 11-15, 2019, Las Vegas, NV Jul 23 Meet Jul 30 Meet Aug 06 Meet HA/FIRE Aug 13 Cancel Summer Break Aug 20 Cancel Summer Break Aug 27 Cancel Summer Break Sep 03 Cancel Labor Day Holiday **Sep 10 Meet September 11 Remembrance Sep 17 Meet Sep 24 Meet HA/FIRE Service Awards Oct 01 Cancel Fall Break Oct 08 Meet HA/FIRE Oct 15 Cancel Oct 22 Meet Oct 29 Cancel Fifth Tuesday Nov 05 Meet **Nov 12 Meet HA/FIRE Veterans Day Recognition Nov 19 Cancel Thanksgiving Holiday Nov 26 Cancel CSAC Annual Meeting, November 26-29, 2019, San Francisco Dec 03 Meet HA/FIRE Dec 10 Meet Dec 17 Cancel Dec 24 Cancel Christmas **Special BOS Celebration or HearingDRAFT 10/9/18 BOS minutes 40 MEETING MEET OR HOUSING DATES NO MEETING AUTHORITY/SPECIAL EVENT (Tuesdays)CCCFPD Jan 01 No Meeting New Year's Day Holiday Jan 08 No Meeting Jan 15 Meet Reorganization Meeting **Jan 22 Meet HA/FIRE Dr. Martin Luther King, Jr. Celebration Jan 29 Meet Board Retreat Feb 05 No Meeting Feb 12 Meet HA/FIRE Feb 19 No Meeting President's Day Feb 26 Meet Mar 05 No Meeting NACo Leg Conference, March 2-6, 2019, Washington, D.C. Mar 12 Meet HA/FIRE Service Awards Mar 19 Meet **Mar 26 Meet Cesar Chavez Celebration Apr 02 No Meeting Spring Break Apr 09 Meet HA/FIRE **Apr 16 Meet Budget Hearings Apr 23 No Meeting CSAC Leg Conf, April 24-25, 2019, Sacramento Apr 30 No Meeting Fifth Tuesday **May 07 Meet Budget Adoption May 14 Meet May 21 Meet HA/FIRE May 28 No Meeting Memorial Day Jun 04 Meet Jun 11 Meet HA/FIRE Jun 18 Meet Service Awards Jun 25 No Meeting Jul 02 No Meeting Independence Day Holiday Jul 09 Meet HA/FIRE Jul 16 No Meeting NACo Annual Conf, July 12-15, 2019, Las Vegas, NV Jul 23 Meet Jul 30 Meet Aug 06 Meet HA/FIRE Aug 13 No Meeting Summer Break Aug 20 No Meeting Summer Break Aug 27 No Meeting Summer Break Sep 03 No Meeting Labor Day Holiday **Sep 10 Meet September 11 Remembrance Sep 17 Meet Sep 24 Meet HA/FIRE Service Awards Oct 01 No Meeting Fall Break Oct 08 Meet HA/FIRE Oct 15 Meet Oct 22 Meet Oct 29 No Meeting Fifth Tuesday Nov 05 Meet **Nov 12 Meet HA/FIRE Veterans Day Recognition Nov 19 Meet Nov 26 No Meeting Thanksgiving Holiday Dec 03 No Meeting CSAC Annual Meeting, December 3-6, 2019, San Francisco Dec 10 Meet HA/FIRE Dec 17 Meet Dec 24 No Meeting Christmas Dec 31 No Meeting Fifth Tuesday **Special BOS Celebration or Hearing 10/9/18 BOS minutes 41 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Consulting Services Agreement with BSK Associates in an amount not to exceed $150,000, for on-call materials testing and inspection services for the period October 9, 2018 through September 30, 2021, Countywide. (Project No. Various) (All Districts) FISCAL IMPACT: Work performed under this on-call Consulting Services Agreement is funded by 100% Developer Fees, Local Road Funds, Flood Control, and Airport Enterprise Funds. BACKGROUND: The Public Works Department is involved in various projects in the County that require materials testing and inspection services for road, flood control, and airport projects. After a solicitation process, this firm was selected as one of five firms to provide materials testing and inspection services on an “on-call” basis. The Consultant will augment Public Works staff on an as-needed basis. They will be used as an extension of Public Works staff during busy times when extra help is needed or when in-house expertise is not APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kevin Emigh, 925-313-2233 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 1 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:October 9, 2018 Contra Costa County Subject:Consulting Services Agreement with BSK Associates, Countywide. 10/9/18 BOS minutes 42 10/9/18 BOS minutes 43 BACKGROUND: (CONT'D) available. This on-call Consulting Services Agreement will be in effect for thirty-six months. Government Code Section 31000 and 4525 authorizes the County to contract for services including the type of materials testing that BSK Associates provides. CONSEQUENCE OF NEGATIVE ACTION: Without approval from the Board of Supervisors, there is possible delay in completing projects requiring materials testing and inspection services. Executing this Consulting Services Agreement will facilitate the process of design and construction for various Public Works projects requiring materials testing and inspection expertise. 10/9/18 BOS minutes 44 RECOMMENDATION(S): APPROVE the conveyance of two Grant of Easements over a portion of Assessor’s Parcel Numbers 067-283-010, -11, -12 and -13 on Drake Street (Property), from Contra Costa County (County) to the City of Antioch (Antioch) in connection with the State Route 4 (E) Widening - Somersville Road to Route 160 Project and pursuant to Government Code Section 25526.6. (Project No.: 4660-6X4168) DETERMINE that the conveyance of said easement is in the public interest and will not substantially conflict or interfere with the County’s use of the Property. AUTHORIZE the Chair, Board of Supervisors to execute the Grant of Easements on behalf of the County. DIRECT the Real Estate Division of the Public Works Department to deliver a certified copy of this Board Order with the Grant of Easements to the City for acceptance and recording in the office of the County-Clerk Recorder. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Angela Bell, 925.957.2451 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 2 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:October 9, 2018 Contra Costa County Subject:APPROVE the Conveyance of two Grant of Easements to the City of Antioch for sewer and water line purposes, Antioch area. 10/9/18 BOS minutes 45 FISCAL IMPACT: No fiscal impact. BACKGROUND: The County acquired various property rights in connection with the State Route 4 (E) Widening-Somersville Road to Route 160 highway widening project. The acquisition included the Property. The City’s existing sewer and water lines had to be relocated over the Property. In order for the City to maintain and repair its sewer and water lines, it is necessary for the County to convey the easements to the City. CONSEQUENCE OF NEGATIVE ACTION: The City would not have the necessary land rights to maintain its sewer and water lines. AGENDA ATTACHMENTS Grant of Easement for Water Line Grant of Easement for Sewer Line MINUTES ATTACHMENTS Signed: Grant of Easement for Water Line Signed: Grant of Easement for Sewer Line 10/9/18 BOS minutes 46 10/9/18 BOS minutes 47 10/9/18 BOS minutes 48 10/9/18 BOS minutes 49 10/9/18 BOS minutes 50 10/9/18 BOS minutes 51 10/9/18 BOS minutes 52 10/9/18 BOS minutes 53 10/9/18 BOS minutes 54 10/9/18 BOS minutes 55 10/9/18 BOS minutes 56 10/9/18 BOS minutes 57 10/9/18 BOS minutes 58 10/9/18 BOS minutes 59 10/9/18 BOS minutes 60 10/9/18 BOS minutes 61 10/9/18 BOS minutes 62 10/9/18 BOS minutes 63 10/9/18 BOS minutes 64 10/9/18 BOS minutes 65 10/9/18 BOS minutes 66 10/9/18 BOS minutes 67 10/9/18 BOS minutes 68 RECOMMENDATION(S): ADOPT Resolution No. 2018/501 approving and authorizing the Public Works Director, or designee, to execute the Deferred Improvement Agreement for minor subdivision MS08-00002, for a project being developed by Mark & Karen Rolandelli, as recommended by the Public Works Director, Lafayette area. (District V) FISCAL IMPACT: No fiscal impact. BACKGROUND: This Deferred Improvement Agreement is required by Condition of Approval No. 25 of minor subdivision MS08-00002. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Randolf Sanders (925) 313-2111 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Jocelyn LaRocque- Engineering Services, Randolf Sanders- Engineering Services, Renee Hutchins - Records, Trixie Gothro - Design & Construction, Lynn Clark - Maintenance, Michael Mann- Finance, Francisco Avila - DCD, Mark & Karen Rolandelli C. 3 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:October 9, 2018 Contra Costa County Subject:Approve Deferred Improvement Agreement along Teigland Rd. for minor subdivision MS08-00002, Lafayette area. 10/9/18 BOS minutes 69 CONSEQUENCE OF NEGATIVE ACTION: The Deferred Improvement Agreement will not be approved and executed. AGENDA ATTACHMENTS Resolution No. 2018/501 Deferred Improvement Agreement (Project: MS08-0002) MINUTES ATTACHMENTS Signed: Resolution No. 2018/501 10/9/18 BOS minutes 70 Recorded at the request of:Clerk of the Board Return To:Public Works Dept- Simone Saleh THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 10/09/2018 by the following vote: AYE:John Gioia, District I SupervisorCandace Andersen, District II SupervisorDiane Burgis, District III SupervisorKaren Mitchoff, District IV SupervisorFederal D. Glover, District V Supervisor NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2018/501 IN THE MATTER OF approving and authorizing the Public Works Director, or designee, to execute the Deferred Improvement Agreement for minor subdivision MS08-00002, for project being developed by Mark & Karen Rolandelli, as recommended by the Public Works Director, Lafayette area. (District V) WHERE AS, the Public Works Director has recommended that he be authorized to execute the Deferred Improvement Agreement with Mark & Karen Rolandelli as required by the Conditions of Approval for minor subdivision MS08-00002. This agreement would permit the deferment of construction of permanent improvements along Teigland Rd., which is located in the Lafayette area. NOW, THEREFORE, BE IT RESOLVED that the recommendation of the Public Works Director is APPROVED. Contact: Randolf Sanders (925) 313-2111 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Jocelyn LaRocque- Engineering Services, Randolf Sanders- Engineering Services, Renee Hutchins - Records, Trixie Gothro - Design & Construction, Lynn Clark - Maintenance, Michael Mann- Finance, Francisco Avila - DCD, Mark & Karen Rolandelli 10/9/18 BOS minutes 71 10/9/18 BOS minutes 72 10/9/18 BOS minutes 73 10/9/18 BOS minutes 74 10/9/18 BOS minutes 75 10/9/18 BOS minutes 76 10/9/18 BOS minutes 77 RECOMMENDATION(S): ADOPT Resolution No. 2018/502 accepting an Offer Dedication for Roadway Purposes for minor subdivision MS08-00002, for a project being developed by Mark & Karen Rolandelli, as recommended by the Public Works Director, Lafayette area. (District V) FISCAL IMPACT: No fiscal impact. BACKGROUND: The Offer of Dedication for Roadway Purposes is required per Condition of Approval No. 30. CONSEQUENCE OF NEGATIVE ACTION: The Offer of Dedication for Roadway Purposes will not be recorded. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Randolf Sanders (925) 313-2111 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Jocelyn LaRocque- Engineering Services, Randolf Sanders- Engineering Services, Renee Hutchins - Records, Trixie Gothro - Design & Construction, Francisco Avila - DCD, Mark & Karen Rolandelli C. 4 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:October 9, 2018 Contra Costa County Subject:Accept an Offer of Dedication for Roadway Purposes for minor subdivision MS08-00002, Lafayette area. 10/9/18 BOS minutes 78 AGENDA ATTACHMENTS Resolution No. 2018/502 Offer of Dedication Road Purposes MINUTES ATTACHMENTS Signed: Resolution No. 2018/502 10/9/18 BOS minutes 79 Recorded at the request of:Clerk of the Board Return To:Public Works Dept- Simone Saleh THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 10/09/2018 by the following vote: AYE:John Gioia, District I SupervisorCandace Andersen, District II SupervisorDiane Burgis, District III SupervisorKaren Mitchoff, District IV SupervisorFederal D. Glover, District V Supervisor NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2018/502 IN THE MATTER OF accepting an Offer of Dedication for Roadway Purposes for minor subdivision MS08-00002, for a project being developed by Mark & Karen Rolandelli, as recommended by the Public Works Director, Lafayette area. (District V) NOW, THEREFORE, BE IT RESOLVED that the following instrument is hereby ACCEPTED FOR RECORDING PURPOSES ONLY: INSTRUMENT: Offer of Dedication for Roadway Purposes REFERENCE: APN 169-032-008 GRANTOR: Mark and Karen Rolandelli AREA: Lafayette DISTRICT: V Contact: Randolf Sanders (925) 313-2111 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Jocelyn LaRocque- Engineering Services, Randolf Sanders- Engineering Services, Renee Hutchins - Records, Trixie Gothro - Design & Construction, Francisco Avila - DCD, Mark & Karen Rolandelli 10/9/18 BOS minutes 80 10/9/18 BOS minutes 81 10/9/18 BOS minutes 82 10/9/18 BOS minutes 83 10/9/18 BOS minutes 84 10/9/18 BOS minutes 85 RECOMMENDATION(S): ADOPT Resolution No. 2018/504 approving the Parcel Map for minor subdivision MS08-00002, for a project being developed by Mark & Karen Rolandelli, as recommended by the Public Works Director, Lafayette area. (District V) FISCAL IMPACT: No fiscal impact. BACKGROUND: The Public Works Department has reviewed the conditions of approval for minor subdivision MS08-00002 and has determined that all conditions of approval for Parcel Map approval have been satisfied. CONSEQUENCE OF NEGATIVE ACTION: The Parcel Map will not be approved and recorded. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Randolf Sanders (925) 313-2111 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Jocelyn LaRocque- Engineering Services, Randolf Sanders- Engineering Services, Renee Hutchins - Records, Trixie Gothro - Design & Construction, Francisco Avila - DCD, Mark & Karen Rolandelli , Old Republic Title, Philadelphia Insurance Company C. 5 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:October 9, 2018 Contra Costa County Subject:Approve the Parcel Map for minor subdivision MS08-00002, Lafayette area. 10/9/18 BOS minutes 86 AGENDA ATTACHMENTS Resolution No. 2018/504 Parcel Map, Tax Letter & Bond MINUTES ATTACHMENTS Signed: Resolution No. 2018/504 10/9/18 BOS minutes 87 Recorded at the request of:Clerk of the Board Return To:Public Works Dept- Simone Saleh THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 10/09/2018 by the following vote: AYE:John Gioia, District I SupervisorCandace Andersen, District II SupervisorDiane Burgis, District III SupervisorKaren Mitchoff, District IV SupervisorFederal D. Glover, District V Supervisor NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2018/504 IN THE MATTER OF approving the Parcel Map for minor subdivision MS08-00002, for project being developed by Mark & Karen Rolandelli, as recommended by the Public Works Director, Lafayette area. (District V) WHERE AS, the following documents were presented for board approval this date: The Parcel Map of minor subdivision MS08-00002, property located in the Lafayette area, Supervisorial District V, said map having been certified by the proper officials. Said document was accompanied by: 1. Letter from the County Tax Collector stating that there are no unpaid County taxes heretofore levied on the property included in said map and that the 2017-2018 tax lien has been paid in full and the 2018-2019 tax lien, which became a lien on the first day of January 2018, is estimated to be $23,460.00. 2. Security to guarantee the payment of taxes, as required by Title 9 of the County Ordinance Code, in the form of a surety bond, No. PB11753401054, issued by Philadelphia Insurance Company, with Mark & Karen Rolandelli as principal, in the amount: $23,460.00, guaranteeing the payment of the estimated tax. NOW, THEREFORE, BE IT RESOLVED: 1. That said subdivision, together with the provisions for its design and improvement, is DETERMINED to be consistent with the County's general and specific plans. 2. That said Parcel Map is APPROVED and this Board does hereby accept subject to installation and acceptance of improvements o n behalf of the public any of the streets, paths, or easements shown thereon as dedicated to public use. Contact: Randolf Sanders (925) 313-2111 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy 10/9/18 BOS minutes 88 cc: Jocelyn LaRocque- Engineering Services, Randolf Sanders- Engineering Services, Renee Hutchins - Records, Trixie Gothro - Design & Construction, Francisco Avila - DCD, Mark & Karen Rolandelli , Old Republic Title, Philadelphia Insurance Company 10/9/18 BOS minutes 89 10/9/18 BOS minutes 90 10/9/18 BOS minutes 91 10/9/18 BOS minutes 92 10/9/18 BOS minutes 93 10/9/18 BOS minutes 94 10/9/18 BOS minutes 95 10/9/18 BOS minutes 96 10/9/18 BOS minutes 97 10/9/18 BOS minutes 98 10/9/18 BOS minutes 99 RECOMMENDATION(S): ADOPT Resolution No. 2018/505 approving the Stormwater Management Facilities Operation and Maintenance Agreement for land use permit LP14-2018, for a project being developed by The Athenian School, as recommended by the Public Works Director, Diablo area. (District III) FISCAL IMPACT: No fiscal impact BACKGROUND: The Stormwater Management Facilities Operation and Maintenance Agreement is required by Condition of Approval No. 41. CONSEQUENCE OF NEGATIVE ACTION: The agreement will not be recorded and the Contra Costa County may not be in full compliance with its National Pollutant Discharge Elimination System (NPDES) permit and Stormwater Management Discharge Control Ordinance. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Craig Standafer (925) 313-2018 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Jocelyn LaRocque- Engineering Services, Randolf Sanders- Engineering Services, Cece Sellgren - Watershed Program, Craig Standafer- Engineering Services, Renee Hutchins - Records, Michael Mann- Finance, The Athenian School C. 6 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:October 9, 2018 Contra Costa County Subject:Approve the Stormwater Management Facilities Operation and Maintenance Agreement for land use permit LP14-2018, Diablo area. 10/9/18 BOS minutes 100 10/9/18 BOS minutes 101 AGENDA ATTACHMENTS Resolution No. 2018/505 O&M Agreement MINUTES ATTACHMENTS Signed: Resolution No. 2018/505 10/9/18 BOS minutes 102 Recorded at the request of:Clerk of the Board Return To:Public Works Dept- Simone Saleh THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 10/09/2018 by the following vote: AYE:John Gioia, District I SupervisorCandace Andersen, District II SupervisorDiane Burgis, District III SupervisorKaren Mitchoff, District IV SupervisorFederal D. Glover, District V Supervisor NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2018/505 IN THE MATTER OF approving the Stormwater Management Facilities Operation and Maintenance Agreement for land use permit LP14-2018 (APN 203-150-002), Diablo area. (District III) WHEREAS the Public Works Director has recommended that they be authorized to execute the Stormwater Management Facilities Operation and Agreement with The Athenian School, as required by the Conditions of Approval for land use permit LP14-2018. This agreement would ensure the operation and maintenance of the stormwater facilities in accordance with the approved Stormwater Control Plan and approved Operation and Maintenance Plan for land use permit LP14-2018,which is located at 2100 Mt. Diablo Scenic Boulevard in the Diablo area. NOW, THEREFORE, BE IT RESOLVED that the recommendation of the Public Works Director is APPROVED Contact: Craig Standafer (925) 313-2018 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Jocelyn LaRocque- Engineering Services, Randolf Sanders- Engineering Services, Cece Sellgren - Watershed Program, Craig Standafer- Engineering Services, Renee Hutchins - Records, Michael Mann- Finance, The Athenian School 10/9/18 BOS minutes 103 10/9/18 BOS minutes 104 10/9/18 BOS minutes 105 10/9/18 BOS minutes 106 10/9/18 BOS minutes 107 10/9/18 BOS minutes 108 10/9/18 BOS minutes 109 10/9/18 BOS minutes 110 10/9/18 BOS minutes 111 10/9/18 BOS minutes 112 10/9/18 BOS minutes 113 10/9/18 BOS minutes 114 10/9/18 BOS minutes 115 RECOMMENDATION(S): RECEIVE this report concerning the final settlement of Sandy Chavez and AUTHORIZE payment from the Workers' Compensation Internal Service Fund in an amount not to exceed $285,000, less disability advances. FISCAL IMPACT: Workers' Compensation Internal Service Fund payment of $285,000, less permanent disability advances. BACKGROUND: Attorney Mark A. Cartier, defense counsel for the County, has advised the County Administrator that within authorization an agreement has been reached settling the workers' compensation claim of Sandy Chavez vs. Contra Costa County. The Board's September 18, 2018 vote was: Supervisors Gioia, Andersen, Burgis and Mitchoff - Yes; Supervisor Glover - Absent. This action is taken so that the terms of the final settlement and the earlier September 18, 2018 closed session vote of this Board authorizing its negotiated settlement are known publicly. CONSEQUENCE OF NEGATIVE ACTION: Case will not be settled. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharon Hymes-Offord (925) 335-1450 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 7 To:Board of Supervisors From:Sharon Offord Hymes, Risk Manager Date:October 9, 2018 Contra Costa County Subject:Final Settlement of Claim, Sandy Chavez vs Contra Costa County 10/9/18 BOS minutes 116 RECOMMENDATION(S): DENY claims filed by State Farm Insurance for Bak Y. Chan, Alonzo James Dennis, Geico Insurance, a subrogee of Daniel Dominguez, Linda Higgs, Tomas Juarez, James Page and Pamela Page, and Mohammad Zamany. DENY amended claim filed by State Farm Insurance a subrogee of Bak Y. Chan. FISCAL IMPACT: No fiscal impact. BACKGROUND: State Farm Insurance a subrogee of Bak Y. Chan: Property claim for damage to vehicle in the amount of $4,063.36. Insurer alleges damage to insured’s car as a result of a motor vehicle accident with a County employee. Alonzo James Dennis: Property claim for damage to windshield in the amount of $225.06. Claimant alleges damage to his car due to negligence of County employee. Geico Insurance a subrogee of Daniel Dominguez: Property claim for damage to vehicle in the amount of $4,481.19. Insurer alleges damage to insured’s car as a result of a motor vehicle accident with a County employee. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor RECUSE:Candace Andersen, District II Supervisor Contact: Scott Selby 925.335.1400 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 8 To:Board of Supervisors From:David Twa, County Administrator Date:October 9, 2018 Contra Costa County Subject:Claims 10/9/18 BOS minutes 117 BACKGROUND: (CONT'D) Linda Higgs: Property claim for lost glasses in the amount of $250. Claimant alleges a nurse misplaced her eyeglasses at CCRMC. Tomas Juarez: Property claim for bracelet in the amount of $10. Claimant alleges someone at CCRMC lost or destroyed his jewelry. James Page & Pamela Page: Personal injury claim for trip and fall in an undetermined amount. Claimant tripped and fell on an alleged tripping hazard at CCRMC. Mohammad Zamany: Property claim for damage to vehicle in the amount of $1,597.23. Claimant alleges damage to his car as a result of a motor vehicle accident with a County employee. (Amended claim) State Farm Insurance a subrogee of Bak Y. Chan: Amended claim. Insurer alleges damage to insured’s car as a result of a motor vehicle accident with a County employee. 10/9/18 BOS minutes 118 RECOMMENDATION(S): ADOPT Resolution No. 2018/513 recognizing the Hazardous Materials Incident Response Team for winning the Hazardous Material Response section at the 2018 Urban Shield Exercise. FISCAL IMPACT: No fiscal impact. BACKGROUND: The Health Services Hazardous Materials Response Team participated in the Hazardous Materials Response section of Urban Shield 2018. Hazardous materials response teams were required to demonstrate their abilities in a series of realistic, mentally and physically challenging, state-of-the-art training scenarios to respond to the uncontrolled releases of hazardous substances during transportation or at fixed facilities as well as incidents involving weapons of mass destruction. Six different areas of response were evaluated as follows: • Biological Agent Lab – Response to an unknown biological weapon dispersal device directed to an office air conditioning intake to determine with testing it was anthrax containing. • Chemical – Determine what APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Randy Sawyer, 925-335-3210 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Tasha Scott, Marcy Wilhelm, Randy Sawyer C. 9 To:Board of Supervisors From:Anna Roth, Health Services Director Date:October 9, 2018 Contra Costa County Subject:2018 Urban Shield Exercise 10/9/18 BOS minutes 119 10/9/18 BOS minutes 120 BACKGROUND: (CONT'D) agent a victim was exposed to on a ferry boat, based on testing, determined to be malathion in a dispersal device. • Radiological – Preventative Radiological Nuclear Detection (PRND). Response to radiological sources suspected stolen out of medical devices by a “known” extremist group. • Rail/chemical – Response to a tampered railcar of chlorine releasing toxic levels of chlorine gas into the community. The assignment was to stop the leak and implement protective actions. • Dirty Bomb – Response to an exploded automobile and the assignment was to determine the radiological isotopes and the extent of contamination. • Field Identification – Test and identify 13 unknown chemicals and determine they were explosives precursors. Each team was given two (2) hours to solve each scenario. Each Hazardous Material Response Team was graded on their ability to assess the threat, determine an action plan to mitigate the situation, and exercise that plan. This annual competition challenges and prepares local Hazardous Material response teams for an actual chemical/biological/nuclear incident in the San Francisco Bay Area. The Contra Costa Hazardous Materials Incident Response Team has won this event three times and came in second last year and second and third in 2013. The team participating this year included: Maria Duazo (Urban Shield Team Lead), Trisha Johnson, Daniel Vazquez, Hung Pham, David LeCount, Ellen Dempsey, Adam Springer, Ian Williams, and Karine Abramians. In addition to the team that competed, two members, Devra Lewis and Xavier Bryant, of the Hazardous Materials Response Team were responsible for handling two of the scenarios. This includes assisting in developing the scenario and evaluating the twelve teams on how well they did for their situation. AGENDA ATTACHMENTS Resolution No. 2018/513 MINUTES ATTACHMENTS Signed Resolution No. 2018/513 10/9/18 BOS minutes 121 In the matter of:Resolution No. 2018/513 Recognizing the Contra Costa County Hazardous Materials Incident Response Team Upon Winning the 2018 Urban Shield Exercise WHEREAS, Urban Shield has grown into a comprehensive, full-scale regional preparedness exercise assessing the overall Bay Area Urban Areas Security Initiative Region's response capabilities related to multi-discipline planning, policies, procedures, organization, equipment and training; and WHEREAS Urban Shield tests regional integrated systems for prevention, protection, response and recovery in regions high-threat, high-density urban area; and WHEREAS Urban Shield exercise evaluates our existing level of preparedness and capabilities, identifying not only what is being done well, but areas in need of improvement; and WHEREAS twelve different teams participated in the hazardous materials incident response portion of Urban Shield; and WHEREAS the Contra Costa Health Services Hazardous Materials Program has the primary hazardous materials incident response team in Contra Costa County; and WHEREAS the Contra Costa Hazardous Materials Incident Response Team won the hazardous response portion of the Urban Shield Exercise for 2018; NOW, THEREFORE, BE IT RESOLVED THAT the Contra Costa County Board of Supervisors acknowledges the importance of having a strong and well-prepared countywide hazardous materials incident response team and hereby recognizes the excellence of the Contra Costa Hazardous Materials Incident Response Team in the 2018 Urban Shield Exercise. ___________________ KAREN MITCHOFF Chair, District IV Supervisor ______________________________________ JOHN GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor ______________________________________ DIANE BURGIS FEDERAL D. GLOVER District III Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, By: ____________________________________, Deputy 10/9/18 BOS minutes 122 C.9 10/9/18 BOS minutes 123 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lia Bristol, (925) 521-7100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 10 To:Board of Supervisors From:Karen Mitchoff, District IV Supervisor Date:October 9, 2018 Contra Costa County Subject:Recognizing October 2018 as Domestic Violence Awareness Month 10/9/18 BOS minutes 124 AGENDA ATTACHMENTS Resolution No. 2018/522 MINUTES ATTACHMENTS Signed Resolution No. 2018/522 10/9/18 BOS minutes 125 In the matter of:Resolution No. 2018/522 Recognizing October 2018 as Domestic Violence Awareness Month WHEREAS, although progress has been made toward breaking the cycle of violence and providing support to victims and their families, much work remains to be done; and WHEREAS, domestic violence programs in California provide essential, lifesaving services for victims and their children fleeing violence; and WHEREAS, advocates and organizations work on behalf of victims every day. Domestic violence shelters and services, law enforcement officials, health care providers, court systems and legal aid providers, tribal organizations, and others are all an integral part of the effort to end domestic violence and must be recognized and applauded for their work; and WHEREAS, victims of domestic violence embody incredible strength and resilience; and WHEREAS, there is a need to increase the public awareness and understanding of domestic violence and the needs of victims; and WHEREAS, domestic violence affects women, men, and children of all racial, ethnic, cultural, social, religious, and economic groups in the United States and here in California; and WHEREAS, the marginalization of certain groups in society, including undocumented individuals, transgender individuals, Native American women residing on reservations, and people living with disabilities, increases their vulnerability to intimate partner violence; and WHEREAS, recognizing the need to understand the complexity of violence as perpetuated within communities and against communities, and the fear of many victims to report their victimization; and WHEREAS, domestic violence has a significant economic impact on women, throughout our country, an estimated 8 million days of paid work is lost as the result of intimate partner violence. Domestic violence costs $8.3 billion in expenses annually; and WHEREAS, among families, domestic violence is the third leading cause of homelessness; and WHEREAS, all people deserve to feel safe at home and in their communities and victims deserve access to culturally relevant programs and services to increase their safety and improve their life situations; and WHEREAS, approximately 40% of California women experience physical intimate partner violence in their lifetimes; and WHEREAS California law enforcement agencies received 169,362 domestic violence-related calls in 2017; and California had 90 domestic violence deaths in 2017 (80 females and 10 males). WHEREAS, children exposed to domestic violence can experience long-term consequences including difficulty at school, substance abuse, and serious adult health problems; and WHEREAS, our community works to interrupt the generational, traumatic and 10/9/18 BOS minutes 126 progressive cycle of violence by fostering cross-sector and cross discipline partnerships including the Contra Costa Alliance to End Abuse, STAND! for Families Free of Violence, Contra Costa Office of the District Attorney, all local jurisdictions of law enforcement, numerous county departments and non-profit partners and the Contra Costa Family Justice Alliance; and WHEREAS, these partners of our County work to raise awareness so individuals will become advocates, and will take action to prevent domestic violence in their communities. NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors of Contra Costa County does hereby proclaim OCTOBER, 2018 as DOMESTIC VIOLENCE AWARENESS MONTH, and urges all residents to actively participate in the efforts to end domestic violence in our homes, in our schools, and in our communities. ___________________ KAREN MITCHOFF Chair, District IV Supervisor ______________________________________ JOHN GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor ______________________________________ DIANE BURGIS FEDERAL D. GLOVER District III Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, By: ____________________________________, Deputy 10/9/18 BOS minutes 127 C.10 10/9/18 BOS minutes 128 RECOMMENDATION(S): REFER to the Transportation, Water, and Infrastructure Committee the development of an ordinance to ban polystyrene food and beverage containers, Countywide. FISCAL IMPACT: All costs associated with the proposed ordinance to ban polystyrene food and beverage containers will be funded with Stormwater Utility Assessment 17 funds. The estimated cost to develop the ordinance is $75,000, and the estimated annual cost to enforce the ordinance is $25,000. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Tim Jensen (925) 313-2390 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: John Cunningham C. 11 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:October 9, 2018 Contra Costa County Subject:Refer to the Transportation, Water, and Infrastructure Committee the development of an ordinance to ban polystyrene food and beverage containers 10/9/18 BOS minutes 129 BACKGROUND: Every five years, the Regional Water Quality Control Board issues the County a stormwater permit, a Municipal Regional Permit (MRP), requiring the County to improve stormwater quality in unincorporated County communities. Many of the permit provisions focus on reducing various pollutants in the County’s waterways and storm drain system. Trash is considered a pollutant and the current permit (MRP 2.0) has a strong emphasis on reducing trash, with load reduction targets of 70% by 2017, 80% by 2019 and 100% by 2022. The County has developed a Trash Reduction Plan to meet these load reduction targets, and one element of the plan is to ban polystyrene food containers. Polystyrene (often referred to as styrofoam) is an especially troublesome form of litter as it tends to break down into smaller and smaller pieces in the environment, so that one initial piece of polystyrene trash over time becomes multiple pieces of trash. And, as the polystyrene breaks down into smaller pieces it becomes more and more difficult to pick out of or extract from the environment. In late August, staff mailed out a letter to about 200 stores, markets, and other businesses that would be impacted by the ordinance, and to other organizations or businesses that would be interested, such as representative associations, nonprofit groups, and recycling companies. The letter explained why the County is proposing to adopt a ban on polystyrene food and beverage containers and what would be included in the proposed ban. The next step in the process is to develop a draft ordinance. Staff recommends referring this proposal to the Transportation, Water, and Infrastructure Committee to receive input and direction from the Committee and public comment on the proposed polystyrene ban before drafting the ordinance. The draft ordinance can then reflect direction from the Committee and input from the public. CONSEQUENCE OF NEGATIVE ACTION: Staff would not have comments and input from the Transportation, Water, and Infrastructure Committee and the public when preparing the draft ordinance to ban polystyrene food and beverage containers. 10/9/18 BOS minutes 130 RECOMMENDATION(S): REAPPOINT the following members to the Advisory Council on Aging for the two-year term of September 30, 2018 through September 30, 2020, as recommended by the Employment and Human Services Director. Name Seat District Jennifer Doran City of Hercules 5 Rudy Fernandez City of Antioch 3 Joanna Kim-Selby City of El Cerrito 1 FISCAL IMPACT: There is no fiscal impact. BACKGROUND: Jennifer Doran, Rudy Fernandez, and Joanna Kim-Selby are being recommended for reappointment to the Advisory Council on Aging for the two-year term of September 30, 2018 through September 30, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Gina Chenoweth 8-4961 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 12 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:October 9, 2018 Contra Costa County Subject:Reappointments to the Advisory Council on Aging 10/9/18 BOS minutes 131 BACKGROUND: (CONT'D) The Advisory Council on Aging (Council) provides a means for county-wide planning, cooperation, and coordination for individuals and groups interested in improving and developing services and opportunities for the older residents of Contra Costa County. The Council provides leadership and advocacy on behalf of older persons and serves as a channel of communication and information on aging. CONSEQUENCE OF NEGATIVE ACTION: The Advisory Council on Aging may not be able to conduct routine business. ATTACHMENTS R. Fernandez Application J. Kim-Selby Application J. Doran Application 10/9/18 BOS minutes 132 10/9/18 BOS minutes 133 10/9/18 BOS minutes 134 10/9/18 BOS minutes 135 10/9/18 BOS minutes 136 10/9/18 BOS minutes 137 10/9/18 BOS minutes 138 10/9/18 BOS minutes 139 10/9/18 BOS minutes 140 10/9/18 BOS minutes 141 10/9/18 BOS minutes 142 10/9/18 BOS minutes 143 10/9/18 BOS minutes 144 10/9/18 BOS minutes 145 10/9/18 BOS minutes 146 10/9/18 BOS minutes 147 10/9/18 BOS minutes 148 10/9/18 BOS minutes 149 10/9/18 BOS minutes 150 10/9/18 BOS minutes 151 RECOMMENDATION(S): ACCEPT the resignation of William Mahoney from the Workforce Development Board of Contra Costa, Business Seat 3, DECLARE the vacancy and DIRECT the Clerk of the Board to post the vacancy, as recommended by the Employment and Human Services Department Director. FISCAL IMPACT: There is no fiscal impact. BACKGROUND: William Mahoney resigned September 3, 2018 due to his retirement. Mr. Mahoney was appointed to Business Seat 3 on May 23, 2017. The seat will expire June 30, 2020. The Workforce Development Board (WDB) is a business-led body with the mission to shape and strengthen local and regional workforce development efforts. The WDB brings together leaders from business, economic development, education, labor, community-based organizations, and public agencies to align a variety of resources and organizations to enhance the competitiveness of the local workforce and support economic vitality in the County. CONSEQUENCE OF NEGATIVE ACTION: The Workforce Development Board of Contra Costa may not be able to conduct routine business. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres 608-4960 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 13 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:October 9, 2018 Contra Costa County Subject:Workforce Development Board of Contra Costa Resignation 10/9/18 BOS minutes 152 10/9/18 BOS minutes 153 AGENDA ATTACHMENTS MINUTES ATTACHMENTS Vacancy Notice 10/9/18 BOS minutes 154 10/9/18 BOS minutes 155 RECOMMENDATION(S): APPOINT Larry Nucci to Appointee 3 seat on the Kensington Municipal Advisory Council to a term coterminous with the term of Supervisor Gioia ending on Dec 31, 2022. FISCAL IMPACT: None. BACKGROUND: Larry Nucci Kensington 94708 The Kensington Municipal Advisory Counci advises the Board of Supervisors, County Planning Commission, and the Zoning Administrator on land use issues and other concerns affecting the unincorporated community of Kensington. Larry Nucci is a resident of Kensington who is eligible and qualified to serve on the Kensington Municipal Advisory Council. Supervisor Gioia recruits for open seats on the KMAC in a variety of ways including through the traditional media, his website and letters, and social media. He interviews all eligible candidates. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kate Rauch 510-231-8691 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 14 To:Board of Supervisors From:John Gioia, District I Supervisor Date:October 9, 2018 Contra Costa County Subject:Appoint Larry Nucci to Seat 3 of the Kensington Municipal Advisory Council (KMAC) 10/9/18 BOS minutes 156 ATTACHMENTS Larry Nucci KMAC Resume Larry Nucci KMAC application 10/9/18 BOS minutes 157 Curriculum Vitae Larry P. Nucci Graduate School of Education University of California Berkeley, CA 94720 -1670 Website: Moraledk12.org Educational Background 1977 University of California at Santa Cruz; Ph.D. - Psychology. Dissertation: "Social Development: Personal, Conventional, and Moral Concepts." 1968-1970 University of California at Berkeley; Graduate study in Psychobiology 1968 University of California at Santa Cruz; B.A. in Psychology (with honors) Professional Positions: Faculty Member Adjunct Professor, Graduate School of Education, University of California, Berkeley (2010-present) Research Educator, Institute of Human Development, University of California, Berkeley (2008 - present) Professor Emeritus, Department of Educational Psychology, University of Illinois at Chicago (2008 – present) Professor, College of Education, University of Illinois at Chicago (1976-2007) Professor, Department of Psychology, University of Illinois at Chicago (1984-2007) 1975-1976 Lecturer, Department of Psychology, University of California, Santa Cruz 1974-1975 Instructor, Gavilan Community College, Gilroy, CA Administrative Positions Coordinator Secondary Education, UIC, College of Education (2004-2008). Director, Office for Studies of Moral Development and Education, College of Education, UIC (1995 - present) Chairperson, Educational Psychology, University of Illinois at Chicago (1985-1988; 1991- 1994: elected office with a 3 year term) 10/9/18 BOS minutes 158 2 Visiting Appointments and Honorary Professorship 2018-2021 Honorary Professor of Education Beijing Normal University, Beijing, China 2015-2021 Honorary Professor of Education, Northeast Normal University, Changchun China 2010 (Fall) Visiting Professor, Kobe Shinwa Women’s University, Kobe, Japan 2008 – 2010 Graduate School of Education, University of California, Berkeley 2008 (Summer) Visiting Professor, Kobe Shinwa Women’s University, Kobe, Japan 2007 Visiting Scholar, Institute for Human Development, University of California, Berkeley. 2005 (Winter) Visiting Professor, Institute of Pedagogy, University of Fribourg, Switzerland 2003 (Spring) Visiting Professor of Education, Facultad de Pedagogía, Universidad de Barcelona 1992 (Summer) Visiting Professor of Psychology, Federal University of Rio Grande do Sul, Porto Alegre, Brazil 1990 (Summer) Visiting Professor of Psychology, Federal University of Rio Grande do Sul, Porto Alegre, Brasil 1989 (Summer) Visiting Professor of Education, Institute of Pedagogy, University of Fribourg, Fribourg, Switzerland Membership in Professional Societies American Educational Research Association, Association for Moral Education, American Psychological Association, Character Education Partnership, Piaget Society, Society for Research in Child Development Editorships and Editorial Boards Current Editor in Chief Human Development (2007 – indefinite) Editorial Board Member: Cognitive Development (2001-2020) Parenting Science and Practice (2009-2020) 10/9/18 BOS minutes 159 3 Journal of Research in Character Education (2002- 2020) Advisory Board Member Precollege Philosophy and Public Practice (2018-indefinite) Past Early Education and Development (1997 - 2001) Educational Theory (1987-1989) Counseling and Values (1984-1987) Journal Special Issue (editor) Nucci, L. (Ed.). (2000). “Early education for moral development.” Early Education and Development. Nucci, L. & Walberg, H. (Eds.). (1996). Journal for a Just and Caring Education (Volume 2, Issue 1). Service to Professional Organizations Current Board Member Association for Moral Education (2018-2021) Piaget Society (2016-2019) Grant Proposal Reviewer (regular basis): Templeton Foundation National Science Foundation, Division of Behavioral and Natural Sciences; Spencer Foundation Past President: Piaget Society (1998-2001) National Commission on Character Education (member 1997-2000), Appointed by the Association of Teacher Educators Vice President for Program Planning Jean Piaget Society (2009-2012) Board Member: Association for Moral Education (2015-2018; 1998-2000; 1987-1990) 10/9/18 BOS minutes 160 4 Character Education Partnership Educational Advisory Committee 2007-2012. Piaget Society (2015-2018; 1993-1998; 2006-2009) Council for Spiritual and Ethical Education Advisory Board for Moral Education (2006- indefinite) Program Chairperson: Piaget Society Local Arrangements Chair; Chair of submitted program committee 2017 - 2019 American Educational Research Association, Moral Development and Education Special Interest Group (2015-2016) American Educational Research Association, Division C (Cognition and Instruction) co-chair (2006) American Educational Research Association (Piagetian Theory and Education Special Interest Group, 1985, 1986) Association for Moral Education (1986; 2002) Piaget Society (Program Committee, 1996-97; Local arrangements, 2014; 1994; 2002-2003) Awards Scholarship Kuhmerker Career Award for outstanding contributions to research and practice in moral education. Association for Moral Education, 2017 Fulbright Fellow - Brazil, 1992 American Association for Higher Education - honoree as a pioneer in school-college collaboration (1990). Phi Kappa Phi honor society, faculty honoree 1987 Teaching UIC Silver Circle Award for Teaching Excellence – determined by graduating seniors, 2005. UIC Award for Excellence in Teaching, 2001 Grants (External funding for research total $4,250,880) 10/9/18 BOS minutes 161 5 Principal Investigator, Lesson Study For the Preparation of Teachers to Integrate Moral Development Within the Regular History Curriculum. Thrive Foundation, 2015- 2016, $60,000 Principal Investigator, Preparing Middle School Teachers to Integrate the Development of Moral Reasoning Within the Regular Academic Curriculum S. D. Bechtel Jr. Foundation, 2012- 2014, $200,000 Principal Investigator, Preparing Middle School Teachers to Integrate the Development of Moral Reasoning Within the Regular Academic Curriculum (planning grant) S. D. Bechtel Jr. Foundation, 2011- 2012, $15,000 Principal Investigator, The Development of Morality and Compassionate Love in Children, Fetzer Institute, 2004-2006, $93,701 Principal Investigator, Future Educators for Character, Character Education Partnership, (2003-2005), $50,000. Principal Investigator, Assessment of Moral and Social Reasoning. Council for Spiritual and Ethical Education, (2002-2004) $40,000 (Presented in the form of a gift to the Office for Studies in Moral development and Education). Principal Investigator, Ethical Leadership Seminar Day. Elementary Learning Foundation, Park Ridge, Illinois (1999-2003), $69,000 Principal Investigator, Integrating Maxims with Cultural Identity in the Sociomoral Development of Eighth Grade Social Studies Students. Templeton Foundation (1999-2000), $10,000. Principal Investigator and Director, The Nation of Tomorrow. Grant awarded to the University of Illinois by the W.K Kellogg Foundation. (1989-1994) $3,7 million. Principal Investigator, The impact of social class and race on children's moral and pragmatic judgments regarding situations of economic disparity. Center for Urban Educational Research and Development, $7,755 (1993) Principal Investigator, Brazilian Children's Concepts of Morality and Family Obligation. University of Illinois at Chicago Research Board $3,300; Midwest Consortium for International Activities $600; Conselho Nacional de Desenvolvimento Cientifico e Tecnologico (Brasil) $5,000, (1990). Principal Investigator, Children's conceptions of the moral and conventional aspects of religions as normative systems: The Amish. University of Illinois at Chicago Research Board $2,994, (1983). Co-principal Investigator, Inter-personal problem-solving in normal and behavior disordered adolescents: Coordinating social-cognitive domains. University of Illinois at Chicago Research Board $3,300, (1982) 10/9/18 BOS minutes 162 6 Principal Investigator, Social interactions and the development of moral and societal concepts in children. University of Illinois at Chicago Research Board $4,138, (1978) Publications Books Nucci, L. & Narvaez, D. & Krettenauer, T. (eds.). (2014). Handbook on moral and character education. Oxford, UK: Routledge (Second Edition). Nucci, L. (2009). Nice is not enough: Facilitating moral development. Upper Saddle River, NJ: Merrill. (Chinese translation, China Machine Press, 2015) Book of the Year 2010, Moral development and education SIG of the American Educational Research Association Nucci, L. & Narvaez, D. (Eds.) (2008). Handbook on moral and character education. Oxford, UK: Routledge. Book of the Year 2009, Moral development and education SIG of the American Educational Research Association Daiute, C., Beykont, Z., Higson-Smith, C., & Nucci, L. (Eds.). (March, 2006). International perspectives on youth conflict and development. Oxford, UK: Oxford University Press. Nucci, L. (Ed.). (2005).Conflict, contradiction and contrarian elements in moral development and education. Mahwah, NJ: Erlbaum. Nucci, L. (2001). Education in the moral domain. Cambridge University Press. Translation (Italian): Nucci, L. (2002) Educare il pensiero morale. Trento, Italy: Erickson publishing. Translation (Dutch): Nucci, L. (2003). Moral pa skemaet: Om at undervise born I moralske sporgsmal. (Torben Hanson, translator). Netherlands: Gyldendals Press. Translation (Spanish): Nucci, L. (2003). La dimension moral en la educacion. Bilbao, Spain: Desclee De Brouwer. Translation Chinese, (2003) Nucci, L., Saxe, G., & Turiel, E. (2000). Culture, thought and development. Mahwah, NJ: Lawrence Erlbaum. Nucci, L., (Ed.). (1989). Moral development and character education: A dialogue. Berkeley: McCutchan. 10/9/18 BOS minutes 163 7 Book Chapters and Journal Articles In Press Nucci, L. (2019). Character a developmental system. Child Development Perspectives. Nucci, L., & Ilten-Gee, R. Moral education. In M. D Waggoner and N. C. Walker (Eds.) The Oxford Handbook of Religion and American Education. Oxford, UK: Oxford University Press. Nucci, L. & Midgette, A. Introduction to teaching in the moral domain. In E. Campbell and K. Wang (eds.). Western Contemporary Research on Teachers’ Professional Ethics and the Moral Work of Teaching; Fujian Education Press. (This will be a Chinese language publication). 2018 Midgette, A. J., Ilten-Gee, R., Powers, D. W., Murata, A., & Nucci, L. (2018). Using Lesson Study in teacher professional development for domain-based moral education. Journal of Moral Education, 1-21. 2017 Nucci, L. Character: A multi-faceted developmental system, Journal of Character Education. 13, 1-16. Nucci, L, Turiel, E, & Roded, A.. Continuities and discontinuities in the development of moral judgments. Human Development, 60, 279-341 DOI:10.1159/000484067 Turiel, E., & Nucci, L. Moral development in contexts. In U. Mueller & A. Dick (Eds.). Advancing the Integration of Philosophy, Theory, and Method in Developmental Science: The Contributions of Willis F Overton (pp. 95-109). New York: Psychology Press/Taylor and Francis. White, S. F., Zhao, H., Leong, K. K., Smetana, J. G., Nucci, L. P., & Blair, R. J. R. (2017). Neural correlates of conventional and harm/welfare-based moral decision-making. Cognitive, Affective, & Behavioral Neuroscience, 17(6), 1114- 1128. 2016 Midgette, A., Noh, J. Y., Lee, I . J., & Nucci, L. The development of Korean children’s and adolescents’ concepts of social convention. Journal of Cross Cultural Psychology, 47, 903-917. 10/9/18 BOS minutes 164 8 Nucci, L. Recovering the role of reasoning in moral education to address inequity and social justice. Journal of Moral Education, 45, 291-307. Powers, D. W. The impact of developmentally based preservice teacher education on teachers’ knowledge, self-efficacy, and sustained engagement in moral education. Journal of Character Education, 12, 59-69. 2015 Nucci, L., Creane, M. W., & Powers, D. W. Integrating moral and social development within middle school social studies: a social cognitive domain approach, Journal of Moral Education, 44, 479-496.DOI: 10.1080/03057240.2015.1087391 2014 Nucci, L., Smetana, J.G., Araki, N., Nakaue, M., & Comer, J. Japanese adolescents’ disclosure to parents and well-being: The role of family decision-making and domain of activity. Child Development, 85, 901-907 Nucci, L. The personal and the moral. In M. Killen and J. Smetana (Eds.). Handbook of moral development. (2nd Edition) pp. 538-558. New York: Routledge. Nucci, L. Conversations in the home: The role of dialogue and resistance in children’s emerging understandings of morality, convention, and the personal. In C. Wainryb & H. Recchia (eds.). Talking about right and wrong: Parent-child conversations as contexts for moral development (pp. 367-388). Cambridge, UK: Cambridge University Press. Nucci, L. & Powers, D. W. Social cognitive domain theory and moral education. In L. Nucci, D. Narvaez, & T. Krettenauer (eds.). Handbook on moral and character education. 2nd Ed. (pp. 121-139). Oxford, UK: Routledge. 2013 Nucci, L. Reflections on preparing preservice teachers for moral education in urban settings. In M. Sanger and R. Osguthorpe (Eds.) The moral work of teaching: Preparing and supporting practitioners. (pp. 148-163). New York: Teachers College Press. Nucci, L. It’s a part of life to do what you want: The role of personal choice in social development. In B. Sokol, F. Grouzet & U. Mueller (Eds.). Self regulation and autonomy: Social and developmental dimensions of human conduct (pp. 165- 190). New York, NY: Cambridge University Press. Nucci, L. Moral education. In H. LaFollette, J. Diegh, & S. Stroud. International Encyclopedia of Ethics. New York: Wiley- Blackwell. 10/9/18 BOS minutes 165 9 2010 Nucci, L. & Gingo, M. (2010). Moral reasoning. In U. Goswami (Ed.). Handbook of childhood cognitive development (2nd edition) (pp. 420-445. Oxford, UK: Blackwell. Lagatutta, K., Nucci, L. & Bosacki, S. (2010). Bridging theory of mind and the personal domain: Children’s reasoning about resistance to parental control. Child Development, 81, 616-635. 2009 Nucci, L. (2009). Stages of childhood. In R. Shweder (Ed.). The Child and Encyclopedic Companion (pp. 949-954). Chicago: University of Chicago Press. Nucci, L. & Turiel, E. (2009). Capturing the complexity of moral development and education. Mind, brain, and education. 3, 151-159. 2008 Nucci, L. (2008). Creating a foundation (for character education). In M. Schwartz (Ed.). Effective character education: A guidebook for future educators. (pp. 24-47). Boston: McGraw Hill. Nucci, L. (2008). Social cognitive domain theory and moral education. In L. Nucci & D. Narvaez (eds.). Handbook of moral and character education. (pp. 291-309). Oxford, UK: Routledge. Nucci, L. (2008). The domains of social reasoning: How we think about right and wrong and why it matters to parents. In D. Streight (ed.) Parenting for character: Five experts, five practices. (pp 76-88). Portland, OR: Council on Spiritual and Ethical Education Publications. 2007 Lins-Dyer, T., & Nucci, L. (2007). The impact of social class and social cognitive domain on northeastern Brazilian mothers’ and daughters’ conceptions of parental control. International Journal of Behavioral Development. 31, 105-114 2006 Nucci, L. (2006). Classroom management for moral development. In C. Evertson & C. Weinstein (Eds.). Handbook of classroom management: research, practice, & contemporary issues. Mahwah, NJ: Lawrence Erlbaum Publishers. Horn, S. S. & Nucci, L. (2006). Harassment of gay and lesbian youth and school violence in America: An analysis and directions for intervention In Daiute, C., 10/9/18 BOS minutes 166 10 Beykont, Z., Higson-Smith, C., & Nucci, L. (Eds.). International perspectives on youth conflict and development. Oxford, UK: Oxford University Press. Milnitsky-Sapiro, C., Turiel, E., & Nucci, L. (2006). Brazilian adolescents’ concepts of autonomy and parental authority. Cognitive Development, 21, 317-331. 2005 Nucci, L. (2005). Education for moral development. In M. Killen & J. Smetana (Eds.) Handbook of moral development. Mahwah, NJ: Lawrence Erlbaum. Nucci, L., Drill, K., Larson, C., & Browne, C. (2006). Preparing pre-service teachers for character education in urban elementary Schools: The UIC initiative. Journal for Research in Character Education,3 (2) 81-96. Nucci, L., Hasebe, Y, & Lins-Dyer, M. (2005). Adolescent psychological well-being and parental control of the personal. In J. Smetana (Ed). Boundaries of parental authority. New Directions in Child Development. Josey-Bass: Berkely, CA. 2004 Nucci, L. & Horn, S. (2004). Character education in public schools. Discernment, 9, 4-5. Hasebe, Y., Nucci, L. & Nucci, M. (2004). Parental control of the personal domain and adolescent symptoms of psychopathology: A cross-national study in the U.S. and Japan. Child Development, 75, 815-828. Nucci, L. (2004). Finding commonalities: Social information processing and domain theory in the study of aggression. Child Development. 75, 1009-1012. Nucci, L. (2004). Reflection on the moral self construct: An essay in honor of Augusto Blasi. In Daniel K. Lapsley and Darcia Narvaez (Eds.). Morality, self, and identity: Essays in honor of Augusto Blasi (pp. 111-132). Mahwah, NJ: Lawrence Erlbaum. Nucci, L. (2004). Social interaction in the construction of moral and social knowledge. Jeremy Carpendale & Ulrich Mueller (Eds.). Social interaction and the development of knowledge (pp. 195-214). Mahwah, NJ: Lawrence Erlbaum. Nucci, L. (2004). The promise and limitations of the moral self construct. In M. Chandler, C. Lightfoot, and C. Lalonde (Eds.) Changing Conceptions of Self and Mind (pp. 49-72). Mahwah, NJ: Erlbaum. 2003 Nucci, L (2003). Morality, religion and public education in pluralist democracies: A reply to Kunzman. Journal of Moral Education, 32, 263-270. 10/9/18 BOS minutes 167 11 Horn, S. & Nucci, L. (2003). The multidimensionality of adolescents’ beliefs about and attitudes toward gay and lesbian peers in school. Equity & excellence in education, 36, 136-147. 2002 Nucci, L. Because it is the right thing to do: A critical appraisal of the moral self construct. Human Development. . 45, 125-129 Nucci, L. Understanding the evildoers and ourselves. A review of “Exploring borders: Understanding culture and psychology.” Contemporary Psychology. 47, 705-707 Nucci, L. (2002). Goethe’s Faust revisited: Lessons from DIT research. The Journal of moral education. 31, 315-324. Nucci, L. (2002). The development of moral reasoning. In U. Goswami (ED.). Handbook of Childhood Cognitive Development. Oxford, UK: Blackwell. Nucci, L. Moral development. (2002). In J. Guthrie (Ed.). The Encyclopedia of Education, 2nd edition. New York: MacMillan Reference. 2001 Nucci, L. (2001). Moral psychology and education: Moving beyond nice children. Educaçao e Pesquisa (Education and Research), 26, 71-91. Nucci, L. (2001). Developing a moral compass in an era of moral pluralism. In N. Colangelo & S. Assouline (Eds.). Talent development IV: Proceedings from the 1998 Henry B. and Jocelyn Wallace National Research Symposium on Talent development (pp. 245-268). Scottsdale AZ: Great Potential Press. Nucci, L. (2001). Education for Responsibility: Can it be Taught? In W. Edelstein & M. Grutters (Eds.) Wettbewerb Jugend übernimmt Verantwortung 2000- 2001/Konferenz Lernziel Verantwortung (pp. 68-93). Berlin, Germany: Stiftung Brandeburger Tor der Bankgesellschaft Berlin. Nucci, L. (2001). Marasmus. In N. J. Salkind (ED.). Child Development (p. 246). The Macmillan reference series. New York: The Gale Group. 2000 Nucci, L. Culture, context and the psychological sources of human rights concepts. In Wolfgang Edelstein and Gertrud Nunner-Winkler (Eds.). Morality in Context. Frankfurt am Mein: Suhrkamp. 10/9/18 BOS minutes 168 12 Nucci, L. Preface to Joan F. Goodman & Howard Lesnick. The moral stake in education. New York: Longman. Nucci, L., & Turiel, E. The moral and personal: Sources of conflicts. In L. Nucci, G. Saxe, & E. Turiel (eds.) Culture, thought, and development. MahWah, NJ: Erlbaum. 1999 Nucci, L. School and classroom structure and children's social development. In G. Cherubini and F. Zambelli (Eds.), Teachers and Teaching. Milan: Franco Angeli Publisher. Nucci, L. Review of Eric Amsel, “Change and development: Issues of theory, method, and application.” LEA. Child Development Abstracts and Bibliography. Chicago: University of Chicago Press. 1998 Nucci, L. Review of Daniel Lapsley, "Moral Psychology." Boulder, Colorado: Westview Press. Ethics. Nucci, L., & Neblo, M. The emergence of post-culturalism. Human Development. 1997 Nucci, L. Culture, universals, and the personal In H. Saltzstein (Ed.), Moral Development in Culture: Particular and Universal Ways of Orienting to Morality. San Francisco: Jossey-Bass. Nucci, L. Moral development and character formation. In Herbert J. Walberg and Geneva Haertel (eds.), Psychology and Educational Practice. Berkeley: McCutchan. 1996 Nucci, L. Morality and the personal sphere of actions. In Edward Reed, Elliot Turiel, & Terrance Brown (eds.), Knowledge and Values. Hillsdale, NJ: Erlbaum. Nucci, L. The Child as Problem Solver. A review of Thorton, S."Children solving problems". Cambridge: MA: Harvard University Press. Contemporary Psychology. 10/9/18 BOS minutes 169 13 Nucci, L., Camino, C., & Milnitsky-Sapiro, C. Social class effects on Northeastern Brazilian children's conceptions of areas of personal choice and social regulation. Child Development, 67, 1223-1242. Nucci, L., Killen, M., & Smetana, J. G. Autonomy and the personal: Negotiation and social reciprocity in adult-child social exchanges. In Melanie Killen (Ed.), Children's Autonomy, Social Competence, and Interactions with Adults and Other Children: Exploring Connections and Consequences. San Francisco: Jossey-Bass. Nucci, L. & Smetana, J. G. Mothers' concepts of young children's areas of personal freedom. Child Development, 67, 1870-1886. Helwig, C., Turiel, E., & Nucci, L. The virtues and vices of moral development theorists. Developmental Review, 16, 69-107. Tisak, M, Nucci, L., & Jankowski, A. M. Children's social interactions in a preschool setting: An observational study. Journal of early education and development. 1995 Killen, M. & Nucci, L. Morality autonomy, & Social Conflict. In Melanie Killen & Daniel Hart (eds.), Morality in Everyday Life: Developmental Perspectives. Cambridge: Cambridge University Press. Nucci, L. Review of R. Murray Thomas & Ann Diver-Stamnes. What Wrongdoers Deserve: The Moral Reasoning Behind Responses to Misconduct. Review published in Ethics. Nucci, L. & Weber, E. Social interactions in the home and the development of young children's conceptions of the personal Child Development, 66, 1443-1452. 1994 Guerra, N, & Nucci, L., & Huesmann, R. Moral cognition and childhood aggression. In R. Huesmann (Ed.), Aggressive Behavior:Current Perspectives. NY: Plenum. Nucci, L. Mothers' beliefs regarding children's personal domain. In Judith Smetana (ed.), Parental Beliefs: Causes and Consequence for Development. San Francisco: Jossey-Bass. 1993 Nucci, L. & Lee, J. Personal autonomy and morality. In G. Noam & T. Wren (Eds.), The Moral Self: Building a Better Paradigm. Cambridge, MA: MIT Press. Nucci, L. & Lee, J. Moral und personale autonomie. In W.Edelstein, G. Nunner-Winkler & G. Noam (Eds.), Moral und Person. Franfurt, Germany: Suhrkamp Verlag. 10/9/18 BOS minutes 170 14 Nucci & Turiel. God's word, religious rules and their relation to Chrisitian and Jewish children's concepts of morality. Child Development, 64, 1485-1491. Nucci, L. & Weber, E. Research on classroom applications of the domain approach to values education. In W. Kurtines & J. Gewirtz (Eds.), Handbook of Moral Behavior and Development: Vol. III. New York: Lawrence Erlbaum & Associates. 1992 Nucci, L. Review of Learning to be Moral: Philosophical Thoughts About Moral Development by Paul Critteden. Highlands, NJ: Humanities International Press. Ethics. Nucci, L. & Lee, J. Affective Education. Encyclopedia of Educational Research, Sixth Edition. New York: MacMillan. 1991 Berkowitz, M.W., Guerra, N., & Nucci, L. Sociomoral development and drug and alcohol abuse. In W.M. Kurtines, & J.L. Gewirtz (Eds.). Handbook of moral behavior and development Volume I. Hillsdale, NJ: Erlbaum. Nucci, L., Guerra, N., & Lee, J. Adolescent judgments of the personal, prudential, and normative aspects of drug use. Developmental Psychology, 27, 841-848. Nucci, L., & Killen, M. Social interaction in the preschool and the development of moral and social concepts. In M. Almy, S. Ervin-Tripp, A. Nicolopoulou, & B. Scales (Eds.). Play and the social context of development in early care and education. New York: Teachers College Press. 1990 Nucci, L. Doing justice to morality in contemporary values education. In J. Benninga (Ed.), Moral and Character Education in the Elementary School. New York: Teacher's College Press. Nucci, L. "Blame it on Elvis." [Review of Character Development in Schools and Beyond]. Edited by Kevin Ryan and George McLean. Praeger. Contemporary Psychology, 35(5), 473-474. 1989 Nucci, L. Knowledge of the learner: The development of children's concepts of self, morality, and societal convention. In. M. Reynolds (Ed.), Knowledge Base for Beginning Teachers. Oxford: Pergamon Press. Nucci, L. Challenging conventional wisdom about morality: The domain approach to values education. In L. Nucci (Ed.), Moral development and character education: A dialogue. Berkeley: McCutchan. 10/9/18 BOS minutes 171 15 Nucci, L. "Neither saint nor savage: What science tells us about the moral development of children." [Review of The Emergence of Morality in Young Children. Edited by Jerome Kagan and Sharon Lamb, and [review of The Moral Child by William Damon]. New York: The Free Press. The Sciences, (July/August), 46-53. 1988 Nucci, L. Standing on shoulders: Reflections on the work of Lawrence Kohlberg. Counseling and Values, 32, 208-212. Turiel, E., Nucci, L. & Smetana, J. G. A cross-cultural comparison about what? A critique of Nisan's (1987) study of morality and convention. Developmental Psychology, 24, 140-143. 1987 Nucci, L. Synthesis of research on moral development. Educational Leadership, 44, 86- 92. Reprinted in R. S. Brandt (Ed.) (1989). Readings from Educational Leadership (pp. 91- 97). Alexandria, Virginia: Association for Supervision and Curriculum Development. Reprinted in K.M. Cauley, F. L. Linder, & J.H. McMillan (Eds.). (1990). Educational Psychology 90/91 (pp. 55-60). Gilford, CT: The Dushkin Publishing Group, Inc. Reprinted in T. Jennings (Ed.) (1996). Development, Diversity, and Education. Dubuque, Iowa: Kendall/Hunt Publishing. Nucci, L. Moral development is not a matter of social convention. Perspectives, 17, 21- 29. Nucci, L. & Pascarella, E. Influences of college on moral development. In J. Smart (Ed.), Handbook of research in higher education: Vol. III. New York: Agathon Press, Inc. 1986 Nucci, L. [Review of The Equilibration of Cognitive Structures: The central problem of intellectual development. By Jean Piaget (Translated by Terrance Brown and Kishore Julian Thampy). Chicago: The University of Chicago Press. The Review of Education. 1985 Nucci,L. Children's conceptions of morality, societal convention, and religious prescription. In C. Harding (Ed.), Moral dilemmas: Philosophical and psychological reconsiderations of the development of moral reasoning. Chicago, IL: Precedent Press. 10/9/18 BOS minutes 172 16 Nucci, L. Social conflict and the development of children's moral and conventional concepts. In M. Berkowitz (Ed.), Peer conflict and psychological growth. New Directions for child development (no. 29). San Francisco, CA: Jossey-Bass. Nucci, L. Future directions for research on children's moral reasoning and moral education. Elementary School Guidance and Counseling, 19, 272-282. Nucci, L. Moral education for an uncertain time. [Review of Dimensions of moral education by Robert E. Carter]. University of Toronto Press. Educational Studies, 16, 449-453. 1984 Gordon, N. J., Nucci, L., West, C. K., Hoerr, W., Uguroglu, M., Vukosavich, P. & Tsai, S. L. Productivity and citations of educational researchers: Using educational psychology as the data base. Educational Researcher, 13, 14-29. Nucci, L. Evaluating teachers as social agents: Students' ratings of domain appropriate and domain inappropriate teacher responses to transgressions. American Educational Research Journal, 21, 367-378. Nucci, L. Teaching children right from wrong: Education and the development of children's moral and conventional concepts. Teacher Education Quarterly, 11, 50- 63. 1983 Nucci, L. The Social Nature of Knowledge. [Review of Social cognition: Studies of the development of understanding]. Edited by George Butterworth and Paul Light. The University of Chicago Press, 1982. Contemporary Psychology, 28, 604-605. Nucci, L., Turiel, E., & Encarnacion-Gawrych, G. Children's social interactions and social concepts in the Virgin Islands. Journal of Cross-Cultural Psychology, 14, 469- 487. 1982 Nucci, L. Conceptual development in the moral and conventional domains: Implications for values education. Review of Educational Research, 52, 93-122. Nucci, L. & Herman, S. Behavioral disordered children's conceptions of moral, conventional, and personal issues. Journal of Abnormal Child Psychology, 10, 411- 426. Nucci, L. & Nucci, M. S. Children's responses to moral and social-conventional transgressions in free-play settings. Child Development, 53, 1337 - 1342. Nucci, L. & Nucci M. S. Children's social interactions in the context of moral and conventional transgressions. Child Development, 53, 403-412. 1981 10/9/18 BOS minutes 173 17 Nucci, L. Conceptions of personal issues: A domain distinct from moral or societal concepts. Child Development, 52, 114- 21. Nucci, L. The distinction between morality and social convention: Implications for values instruction. Phi Delta Kappan, 62(7), 489-493. Nucci, L. & Walberg, H. J. Psychological models of educational growth. In F. Farley and N.J. Gordon (Eds.), Psychology and education: The state of the union. Berkeley, CA: McCutchan. 1979 Nucci, L. P. & Gordon, N. J. Educating adolescents from a Piagetian perspective. Journal of Education, 161, 87-101. 1978 Nucci, L. P. & Turiel, E. Social interactions and the development of social concepts in pre-school children. Child Development, 49, 400-407. 1973 Sarbin, T. & Nucci, L. P. Self-reconstitution process: A proposal for re-organizing the conduct of confirmed smokers. Journal of Abnormal Psychology, 81, 182-195. 1971 Nucci, L. & Beach, F. A. Effects of prenatal androgen treatment on mating behavior in female hamsters. Endocrinology, 88, 1514. 1970 Beach, F. A. & Nucci, L. (1970). Long-term effects of testosterone phenylacetate on sexual morphology and behavior in castrated male rats. Hormones and Behavior, 1, 223-234. Plenary Addresses and Selected Invited Talks 2016 Nucci, L. (July 25, 2016). Character: A Multi-faceted Developmental System. Keynote address to the panel on character education. National Academy of Sciences, Washington, D.C. 2015 Nucci, L. (November 7, 2015) Recovering the Role of Reasoning in Moral Education to Address Inequity and Social Justice. Plenary keynote address, annual meeting of the Association for Moral Education, Santos, Brazil. 10/9/18 BOS minutes 174 18 Nucci, L. (April 21, 2015) Providing the Foundation for Lifelong Moral Development. Invited lecture for the Rock Ethics Institute, Pennsylvania State University, Sate College, PA. 2012 Nucci, L. (October, 2012). National University of Colombia, Bogota. The personal domain and the formation of the individual. (Youtube: https://www.youtube.com/watch?v=3DJxal6a2Ys Nucci, L. (February 18, 2012). Nice is not enough: Integrating social and moral development research into classroom practices. Keynote address at “Educating the Whole Child/Student: Using Brain Science for Smarter, Happier and Healthier Learners” a conference sponsored by Stanford and the UC Berkeley, San Francisco. Nucci, L. (March, 2012). Reflections on the moral self. Invited lecture at the Character and Decision conference, Franklin and Marshall College, Lancaster, Penn. 2010 Nucci, L. (June 4, 2010). It’s a part of life to do what you want: The role of personal choice in social development. Invited plenary address annual meeting of the Jean Piaget Society, St. Louis, MO. Nucci, L (October 29, 2010). Nice is not enough: Facilitating moral development in the classroom. Keynote address at the annual Forum of the Character Education Partnership, San Francisco, CA. 2009 Nucci, L. (January 22, 2009). Studies in the personal domain. Invited talk presented to the Department of Psychology, University of California, Davis. 2008 Nucci, L. (June 26, 2008). U-shaped developmental patterns in adolescence: Implications for moral education. Plenary address to the Japan Society for Studies of Educational Practices for Moral Development, Kyoto, Japan. Nucci, L. (August 18, 2008). Teacher education and professional development for moral and character education. Commissioned paper and talk United States 10/9/18 BOS minutes 175 19 Department of Education, Office for Safe and Drug Free Schools, Washington, DC. 2007 Nucci, L. (April, 10). Contributions of domain theory to moral education. Keynote address presented at the Moral development and Education SIG, annual meeting of the American Educational Research Association, April 10, Chicago, IL. 2006 Nucci, L. (July). "It's a part of life to do what you want": The personal domain and the construction of psychological integrity among children and adolescents. Invited speaker. Annual meeting International Society for Behavioral Development, Melbourne, Australia. 2005 Nucci, L. (September). Moral Education for Life in Tomorrow’s World. Plenary Address for the International Symposium on Moral Education in the Information Age. Nanjing Normal University, Nanjing China. 2004 Nucci, L. (August). The interplay among morality, social regulation, and personal prerogative in the construction of psychological integrity among children and adolescents. Paper presented as part of the invited symposium, “Culture and morality: the interaction of development, context, and socialization” at the 28th International Congress of Psychology ICP2004, Beijing, China. 2003 Nucci, L. & Horn, S. “Harassment of gay and lesbian youth and school violence in America: An analysis and directions for intervention.” Invited paper at the conference Global Perspectives on Youth Conflict, The Rockefeller Foundation Study and Conference Center, Bellagio, Italy, March 10-14, 2003. 2002 Nucci, L. “Education in the moral domain.” Invited lecture, Department of Educational Psychology and Foundations, Northern Illinois University, April 9, 2002. Nucci, L. “Moral development and education.” Inaugural lecture sponsored by the Cognition and Instruction Colloquium Series, Brock University, Ontario, Canada, October 10, 2002. 2001 10/9/18 BOS minutes 176 20 Nucci, L. (May). Education for responsibility: can it be taught. Invited address at the international conference on teaching and learning responsibility sponsored by the Brandenburger Tor Foundation, Max Liebermann Haus, Berlin. 2000 Nucci, L. (May). Discovering ethical leadership. Invited plenary address, Fifth annual Wallace research symposium on talent development. Iowa City: The University of Iowa. Nucci, L. (June, 2000). The promise and limitations of the moral self construct. Presidential address delivered at the annual meeting of the Jean Piaget Society, Montreal, Canada. Nucci, L. (July). Morality and personal autonomy. Invited plenary address to the annual meeting of the Brazilian Society for Research in Child Development. Rio de Janiero, Brazil. Nucci, L. (August). Moral education in the information age. Invited address at the international conference on character education, Kwanju National University of Education, Kwangju, Korea. Nucci, L. (October). The future of character education: Current research. Invited presentation to the character education conference: Bringing out the best in students. Sponsored by the School Community Partnership and Chicago Public Schools. Congress Plaza hotel, Chicago 1999 Nucci, L. (February). Is there a common moral core among children of different faiths? Invited presentation to Sunday services of the Ethical Humanist Society of Greater Chicago, Skokie, IL. Nucci, L. (March). Moral education in an era of diversity. Living Ethics Series at Illinois State University, Normal, IL. 1998 Nucci, L. (March). Education and the formation of democratic character. Bogota, Colombia: University of the Andes. Invited by Participaccion a citizen organization dedicated to developing democratic institutions in Colombia. 10/9/18 BOS minutes 177 21 Nucci, L. (November). Invited roundtable discussion leader, Understanding the public reaction to Bill Clinton: Morality, privacy, and character, Hanover, NH: Association for Moral Education. 1997 Nucci, L. (1997). Culture, context, and the psychological sources of human rights concepts. Invited participant in the 4th Ringberg Conference "Morality in Context" sponsored by the Max Planck Society, Munich, Germany. 1996 Nucci, L. (March). Culture, morality and human rights. Invited presentation to the Committee on Human development, University of Chicago. 1994 Nucci, L. (May). Issues in the moral development and moral education of adolescents. Invited address at the Blue Ribbon Schools Recognition Ceremony, Washington, DC. Panelists were invited by the US Secretary of Education. 1993 Nucci, L. (June). Morality and personal Freedom. Plenary Address, Twenty-third annual symposium of the Jean Piaget Society. Philadelphia, PA. Nucci, L.(March). Autonomy, values, and culture: Notes from Brazil. Graduate School of Human Development and Education, University of Rochester, Rochester, NY. Nucci, L.(March). Personal autonomy and the family: Cross-cultural perspectives. Department of Psychology, Bowling Green State University, Bowling Green, Ohio. 1992 Nucci, L.(July). Morality and societal norms: Lessons from research in the US and Brazil. Pontificia Universidade Catolica do Rio Grande do Sul, Porto Alegre, Brazil. Nucci, L.(August). Motivation and education. Casa Thomas Jefferson, Brazilia, Brazil. 1991 10/9/18 BOS minutes 178 22 Nucci, L. (September). Moral development. Plenary address, Conference on Ethics and the Educated Person, Purdue University, Lafayette, IN. Nucci, L.(October). Moral development: Challenging conventional wisdom. Distinguished Lecture Series, Lehman College, The City University of New York, NY. 1990 Nucci, L.(January). The impact of college on students' moral and social development. Invited address, University of South Florida conference on higher education. Nucci, L. (March). Moral development and medical ethics. Invited address, University of Chicago College of Medicine. Nucci, L. & Lee, J. (July). Personal autonomy and morality. Invited participant at the third annual Ringberg conference on self and morality, Scloss Ringberg, Tergensee, Germany. 1989 Nucci, L. (June). Recent developments in research and theory on children's social concepts. University of Bologna, Bologna, Italy. Nucci, L. (June). Christian and Jewish children's concepts of morality in relation to religious rules and God's word. Max Planck Institute, Berlin, Germany. 1988 Nucci, L. (May). Social interaction in the preschool and the development of moral and social concepts. Invited paper presented at the Institute of Human Development symposium on the social context of development in early care and education. The Harold E. Jones Child Study Center, Berkeley, CA. 1986 Nucci, L. (March). Moral education and the public schools. Invited address, California Association for School Psychologists convention, Oakland, California. Nucci, L. (October). Moral development is not a matter of convention. Plenary address, Association for General and Liberal Studies annual conference, Snowbird, Utah. Nucci, L. (October). Morality and religion. Invited presentation, Department of Psychology, Brigham Young University, Provo, Utah. Nucci, L. (November). Moral education: From theory to practice. Keynote panel address: Association for Moral Education annual meeting, Chicago, Illinois. 10/9/18 BOS minutes 179 23 Nucci, L. (November). Should morality be taught? Plenary address, Illinois Association of School Boards annual conference, Chicago, Illinois. Nucci, L. (November). Can morality be separated from religion in the teaching of values? Invited address to the American Jewish Committee national conference, "Conflict in the Public Square: Religion vs. Secularism--What is the Proper Balance in American Society?" Chicago, Illinois 1985 Nucci, L. (October). The development of children's concepts of morality and religious rules. Departments of Education and Psychology, Purdue University. 1984 Nucci, L. (February). The distinction between morality and convention: Developmental fact or liberal fiction. Committee on Human Development, University of Chicago. Nucci, L. (March). Cognitive developmental psychology and the search for moral universals. Plenary address to the Midwest Faculty Seminar: "Moral Reasoning and the Bases for Commitment," The University of Chicago. 1983 Nucci, L. (December). The development of concepts of morality and convention. The "Moral Development Colloquium Series," Loyola University. 1982 Nucci, L. (October). The psychology of values: The distinction between morality and societal convention. Department of Psychology, Marquette University. Presentations at Professional Meetings (excluding plenary addresses, and discussant roles in paper sessions and symposia) 2016 Nucci, L. (December). Moral reasoning as civic participation. Paper presented at the annual meeting of the Association for Moral Education, Harvard University, Cambridge, MA. Nucci, L. (June, 2016). Addressing the Challenge of Moral Education for Moral Development Theory. Paper presented at the annual meeting of the Jean Piaget Society. Chicago, IL. 10/9/18 BOS minutes 180 24 Nucci, L. & Murata, A. (April, 2016). Using Lesson Study in Teacher Professional Development for Moral Education. Paper presented at the annual meeting of the American Educational Research Association. Washington, D .C. 2015 Creane, M., Powers, D. w., & Nucci, L. (Aoril, 2015). Transactive Classroom Discourse and the Development of Moral Reasoning, Concepts of Social Convention and Cross-Domain Coordination. Poster presented at the biennial meeting of the Society for Research in Child Development. Philadelphia, PA. 2014 Nucci, L. (April, 2014). Preparing middle school history teachers to Integrate moral and social development within regular academic instruction: The basic framework. Paper presented as part of the symposium: Preparing middle school history teachers to Integrate moral and social development within regular academic instruction. The annual meeting of the American Educational Research Association, Philadelphia, PA (April). 2013 Nucci, L. & Powers, D. W. (March, 2014). Reflections on preparing pre-service teachers for moral education in urban settings. Paper presented at the annual meeting of the American Educational Research Association. San Francisco (March). 2011 Nucci, L. (April, 2011) It may be wrong but I have a right to do it: Coordinating moral and personal considerations in childhood and adolescence. Paper presented as part of the symposium: Shifting interactions between the personal and moral domains through development. The biennial meeting of the Society for Research in Child Development, Montreal, CA 2009 Helwig, C., Yang, S., Nucci, L., Yun, K., & To, S. Parental control of the personal domain and adolescent symptoms of psychopathology in urban and rural China. Paper presented at the biennial meeting of the Society for Research in Child Development, Denver, CO. 2007 10/9/18 BOS minutes 181 25 Nucci, L. & Turiel, E. Development in the Moral Domain: The Role of Conflict and Relationships in Children's and Adolescents' Welfare and Harm Judgments. Paper presented as part of the symposium “Moral development within domain and within context” at the biebnnial meeting of the Society for Research in Child Development, Boston, MA. Lagattuta, K., Nucci, L., & Bosacki, S. Young children’s understanding of decision- making and emotions in situations involving rules in the personal domain. Paper presented as a poster at the biennial meeting of the Society for Research in Child Development, Boston, MA. 2006 Nucci, L. Adolescents' Conceptions of Harm, Beneficence and Personal Prerogative: Conflict and Relationships in Moral Decisions Paper presented at the biennial meeting of the Society for Research in Adolescence, San Francisco. 2005 Nucci, L., Drill, K., Larson, C., & Browne, C. Preparing pre-service teachers for character education in urban elementary schools: The UIC initiative. American Association for Colleges of Teacher Education annual meeting, Washington, DC. 2004 Nucci, L., Becker, K., & Horn, S. (June). Assessing the development of adolescent concepts of social convention. Paper presented at the annual meeting of the Jean Piaget Society, Toronto, Canada. 2003 Nucci, L., Hasebe, Y., & Lins Dyer, T. (April). Adolescent mental health and parental control of the personal: Issues of culture, class and development. Paper presented within the symposium “Changing Boundaries of Parental Authority During Adolescence: Developmental and Cultural Variations” at the Biennial meeting of the Society for Research in Child Development, Orlando, Florida. 2002 Horn, S. S., Kurtz, A., & Nucci, L. P. (June). The influence of gender and personal experience on young adults' evaluations and reasoning regarding the treatment of gender non-conventional peers. Paper presentation at the Jean Piaget Society Annual Conference, Philadelphia, PA 10/9/18 BOS minutes 182 26 Horn, S. S., Nucci L. P., Rosenwein, J. & Kachiroubus, M. (June). Adolescents' attitudes and beliefs about homosexuality and their evaluations of the treatment on gay, lesbian, and gender non-conforming peers. Paper presentation at the annual meeting of the Jean Piaget Society, Philadelphia, PA. Horn, S. S., & Nucci L. P., (April). Adolescents’ conceptions of sexual orientation and gender conventions in relation to their moral evaluations of the treatment of gay, lesbian, and transgender peers. Paper presentation at the Biennial Meeting of the Society for Research in Adolescence, New Orleans, Louisiana. Kurtz, A. & Horn, S. S. & Nucci, L. P. (November). The relationship between religion and judgments of fairness in young adults’ beliefs regarding homosexuality. Paper presentation at the annual meeting of the Association for Moral Education, Chicago, IL. Lins-Dyer, M. T.& Nucci, L.(November). Reflecting on perceptions of parental control among Latin girls in the US and Brazil. Paper presented at the Association for Moral Education - Symposium: Moral Judgment, Peace and Forgiveness: Studies by Brazilian researchers. Lins-Dyer, M. T.& Nucci, L. (April). Perceptions of parental control and academic achievement in Mexican and Mexican-American adolescents - a social domain perspective. Paper presented at the American Educational Research Association - Symposium - Role of Latino Parents in Education. New Orleans, Louisiana. 2001 Lins Dyer, T. & Nucci, L.(June). Brazilian adolescent girls’ conceptions of personal autonomy and mothers’ authority: A domain analysis. Poster presented at the 31st annual symposium of the Jean Piaget Society, Berkeley, CA 1999 Nucci, L., Hasebe, Y., & Nucci, M. (April). Parental intrusion into the personal domain and adolescent psychopathology: A cross-national study the U.S. and Japan. Paper presented at the biennial meeting of the Society for Research in Child Development. Albuquerque, NM. Helwig, C., Turiel, E., & Nucci, L. (April). Character education after the bandwagon is gone. Paper presented at the annual meeting of the American Educational Research Association. Chicago, IL. 1995 Nucci, L.(April). Culture and the personal: Notes from Brazil. Paper presented at the biennial meetings of the Society for Research on Child Development. Indianapolis, IN. 10/9/18 BOS minutes 183 27 1994 Nucci, L. & Brown, A. C. (June). The impact of social class and race on children's concepts of economic disparity and their moral and pragmatic judgments of ways to get money. Paper presented as part of the symposium "The development of urban children's morality" organized by Larry Nucci for the Annual Meeting of the Jean Piaget Society, Chicago, IL. 1993 Nucci, L. (March). Mothers' conceptions of children's personal autonomy in the US and Brazil. Symposium paper presented at the biennial meetings of the Society for Research in Child Development. New Orleans, LA. 1992 Nucci, L. (July). Brazilian mothers’ conceptions of children’s areas of personal autonomy. Paper presented at the annual meeting of the International Society for the Study of Behavioral Development, Recife, Brazil. 1991 Nucci, L. & Weber, E. (April). Social interactions in the home and the development of young children's concepts within the personal domain. Paper presented at the biennial meetings of the Society for Research on Child Development, Seattle WA. Sapiro, C. & Nucci, L. (April). Brazilian adolescent and young adults' conceptions of corrupt social practices. Paper presented at the biennial meetings of the Society for Research in Child Development, Seattle, WA. 1990 Nucci, L. (June). Redefining the urban land grant university. Symposium presentation at the national conference on school/college collaboration, American Association for Higher Education, Chicago, IL. 1989 Nucci, L. (March). An experimental test of domain appropriate values education. Paper presented as part of an invited symposium at the annual meeting of the American Educational Research Association, San Francisco. Nucci, L., Guerra, N. & Lee, J. (April). Adolescent conceptions of the personal, prudential, and normative aspects of drug usage. Paper presented at the biennial meeting of the Society for Research in Child Development, Kansas City, Missouri. Nucci, L. (April). Christian and Jewish children's concepts of morality, religious rules and God's word. Paper presented at the biennial meeting of the Society for Research in Child Development, Kansas City, Missouri. 10/9/18 BOS minutes 184 28 1988 Nucci, L. (April). Cognitive development and socialization: Promoting moral and conventional judgment. Paper presented as part of the symposium, "Lawrence Kohlbeg's contribution to moral development and education: Retrospective and prospective views. Annual meeting of the American Educational Research Association, New Orleans. 1986 Berkowitz, M. & Nucci, L. (March). What's moral about conventional moral reasoning? Biennial meeting of the Society for Research on Adolescence, Madison, Wisconsin. Nucci, L. (April). Children's conceptions of morality and religious rules. Paper presented in an international symposium on culture, religion, and children's world views. Annual meeting of the American Educational Research Association, San Francisco. Nucci, L. (April). Character education and moral development: A Constructivist response to William Bennett. Organizer and presenter in a symposium American Educational Research Association, San Francisco. 1985 Nucci, L. (April). Christian children's concepts of morality and religious rules: A domain analysis. Paper presented at the biennial meeting of the Society for Research in Child Development, Toronto, Canada. Nucci, L. (November). Moral education and children's religious beliefs. Paper presented at the Association for Moral Education annual meeting, Toronto, Canada. 1984 Nucci, L. (April). Values education: A domain analysis. Presented as part of the symposium organized by L. Nucci entitled: Moral and Social Education for 1984 and Beyond. Annual meeting of the American Educational Research Association, New Orleans, LA. 1983 Nucci, L. & Charlier, P. (April). Cognitive development in the societal domain and comprehension of social studies content. Paper presented at the annual meeting of the American Educational Research Association, Montreal. Nucci, L. (April). Evaluating teachers as social agents: Students' ratings of domain appropriate and domain inappropriate teacher responses to transgression. Paper presented at the annual meeting of the American Educational Research Association, Montreal. 10/9/18 BOS minutes 185 29 Nucci, L. (April). The independence of Piagetian stage and development in the societal domain. Paper presented at the biennial meeting of the Society for Research in Child Development, Detroit, MI. Nucci, L. (April). Breaches and speeches: Children's judgments of adult responses to moral and social conventional transgressions. Paper presented at the biennial meeting of the Society for Research in Child Development, Detroit, MI. 1982 Nucci, L. & Junker, L. (March). Morality and religion: can they be separated in the teaching of values? Paper presented at the annual meeting of the American Educational Research Association, New York. 1981 Nucci, L. (April). Forms of social interaction and domains of social understanding. Presented as part of a symposium entitled: Researching Domains of Social Cognitive Development: Problems and Prospects. Presented at the biennial meeting of the Society for Research in Child Development, Boston, MA. Nucci, L. & Herman, S. (April). Educational implications of behavioral disordered children's classifications of moral, conventional and personal issues. Research Association, Los Angeles, CA. 1980 Nucci, L. (April). The distinction between morality and social convention: Implications for values education. Presented as part of a symposium entitled: Recent Research on Moral and Values Education. Paper presented at the annual meeting of the American Educational Research Association. Nucci, L. & Walberg, H. J. (April). Models of educational growth. Presented as part of an invited symposium: Psychology and Education: The State of the Union. Paper presented at the annual meeting of the American Educational Research Association, Boston, MA. 1979 Nucci, L. & Nucci, M. S. (March). Social interactions and the development of moral and societal concepts. Paper presented at the biennial meeting of the Society for Research in Child Development, San Francisco, CA. 10/9/18 BOS minutes 186 Submit Date: Jul 24, 2018 Seat Name (if applicable) First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Employer Job Title Occupation Contra Costa County Boards & Commissions Application Form Profile Which Boards would you like to apply for? Kensington Municipal Advisory Council: Submitted Describe why you are interested in serving on this advisory board/commission (please limit your response to one paragraph). I have been asked by my neighbors to consider volunteering for KMAC as a step toward becoming more involved with the governance of our community(Kensington). I am an Adjunct Professor of Education at UC Berkeley. My teaching includes addressing citizenship education. It seems only fitting that I actually do something in terms of civic involvement rather than simply encourage teachers to get young people involved. This application is used for all boards and commissions Larry P Nucci Kensington CA 94708 Home: (510) 610-6968 University of California Adjunct Professor of Education Professor Larry P Nucci Page 1 of 6 10/9/18 BOS minutes 187 If "Other" was Selected Give Highest Grade or Educational Level Achieved Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Do you, or a business in which you have a financial interest, have a contract with Contra Costa Co.? Yes No Is a member of your family (or step-family) employed by Contra Costa Co.? Yes No Education History Select the highest level of education you have received: Other College/ University A Type of Units Completed None Selected Degree Awarded? Yes No PhD University of California Santa Cruz Psychology PhD 1977 Larry P Nucci Page 2 of 6 10/9/18 BOS minutes 188 Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Name of College Attended Course of Study / Major Units Completed College/ University B Type of Units Completed None Selected Degree Awarded? Yes No College/ University C Type of Units Completed None Selected Degree Awarded? Yes No Larry P Nucci Page 3 of 6 10/9/18 BOS minutes 189 Degree Type Date Degree Awarded Course Studied Hours Completed Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Other schools / training completed: Certificate Awarded? Yes No Work History Please provide information on your last three positions, including your current one if you are working. 1st (Most Recent) Volunteer Work? Yes No Employer's Name and Address University of Illinois at Chicago 1977-20188 Professor Larry P Nucci Page 4 of 6 10/9/18 BOS minutes 190 Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Duties Performed Teaching and research. I retired as Professor Emeritus December 31, 2008. 2nd Volunteer Work? Yes No Employer's Name and Address Institute of Human Development, University of California, Berkeley Duties Performed Conduct research in area of children's social development. I am also Editor in Chief of the journal Human Development 3rd Volunteer Work? Yes No 2008- current Research Educator 2010 Adjunct Porfessor Larry P Nucci Page 5 of 6 10/9/18 BOS minutes 191 Upload a Resume If "Other" was selected please explain Employer's Name and Address Graduate School of Education, University of California, Berkeley 2121 Berkeley Way Berkeley CA 94720 Duties Performed Teach a graduate course in Social and Emotional Learning within the teacher education program. Supervise doctoral students. Conduct research in area of moral and civic education. Final Questions How did you learn about this vacancy? Other . Do you have a Familial or Financial Relationship with a member of the Board of Supervisors? Yes No If Yes, please identify the nature of the relationship: Do you have any financial relationships with the County such as grants, contracts, or other economic relations? Yes No If Yes, please identify the nature of the relationship: Nucci_VITA_2018_June.pdf My neighbors told me about it Larry P Nucci Page 6 of 6 10/9/18 BOS minutes 192 RECOMMENDATION(S): REAPPOINT Lisa Johnson to a discipline specific, First 5 Commission seat, Karin Kauzer to a discipline specific, School Representative seat, and Mary Flott to the At Large 1 seat on the Family and Children's Trust Committee to terms that will expire on September 30, 2020, as recommended by the Family and Human Services Committee. FISCAL IMPACT: There is no fiscal impact. BACKGROUND: The Family and Children’s Trust Committee (FACT), was established in 1982 by the Contra Costa County Board of Supervisors to make funding recommendations on the allocation of a variety of funds for prevention and intervention services to reduce child abuse and neglect, provide supportive services to families and children, and promote a more coordinated, seamless system of services for families. Funding for FACT supported projects derived from Federal and State program legislation, and donations to the County’s Family and Children’s Trust Fund. Every two years, the members of the FACT establish a series of County priorities for the use of these funds through review of existing data and reports and by holding Public Hearings in various areas of the county. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Julia Taylor, 925.335.1043 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 15 To:Board of Supervisors From:FAMILY & HUMAN SERVICES COMMITTEE Date:October 9, 2018 Contra Costa County Subject:Appointment to the Family and Children's Trust Committee 10/9/18 BOS minutes 193 BACKGROUND: (CONT'D) The Committee then develops a competitive bidding process to select non-profit, community-based agencies that can best provide the services determined to be most important. Program recommendations are made to the Board of Supervisors which makes the final funding decisions. The Committee continues to evaluate these funded programs to ensure continued provision of quality service and achievement of stated goals. FACT has up to fifteen members who are appointed by the Board and include citizens with expertise in children’s issues, education, law, non-profit agency management, public health, and program research/evaluation. In addition, the Director of the Child Abuse Prevention Council sits as ex-officio member of the Committee and participates in all matters except actually voting on funding recommendations. Terms for all Commission seats are two years. FACT Committee membership consists of the following: five At-Large seats; one representative from each of the five Supervisorial Districts; five discipline/sector specific seats. There are currently 14 seats filled and one vacancy on FACT. The Committee vacancy is in the discipline-specific Seat 3, Local Planning Council. Current FACT Committee seat members live or work in the following areas of the county: East (2): One At-Large, District III; Central/South (11): Four discipline specific, Four At-Large, Districts II, IV and V; West (1): District I. At the September 24, 2018 meeting, the Family and Human Services Committee approved the recommendation of the appointment of Lisa Johnson, Karin Kauzer, and Mary Flott to the FACT Committee. These appointments will expire September 30, 2020. CONSEQUENCE OF NEGATIVE ACTION: The discipline specific First 5 Commission seat, discipline specific School Representative seat, and At Large 1 seat will become vacant. ATTACHMENTS Memo Recommending Reappointments L. Johnson Application M. Flott Application K. Kauzer Application 10/9/18 BOS minutes 194 1 40 Douglas Drive, Martinez, CA 94553 • (925) 608-5000 • Fax (925) 313-9748 • www.ehsd.org To: Family and Human Services Committee Supervisor Candace Andersen, District II, Chair Supervisor John Gioia, District I, Vice-Chair Date: September 24, 2018 CC: From: Kathy Gallagher, EHSD Director Juliana Mondragon, FACT Staff Subject: Family and Children’s Trust (FACT) Committee Seat Membership Recommendation The Employment and Human Services Department Director, Kathy Gallagher, respectfully requests that the Family and Human Services Committee accept recommendations to re-appoint the following members to one At -Large seat and two discipline specific seats (Seat 1; First 5 Commission and Seat 2; School Representative) on the Family and Children’s Trust (FACT) Committee, for a total of three (3) open seats . Name Seat Area Lisa R. Johnson First 5 Commission Central County Karin Kauzer School Representative Central County Mary Flott At -Large Seat 1 South County PURPOSE OF COMMITTEE _________________________________________ The purpose of this Committee is to establish priorities and make funding recommendations to the Board of Supervisors on the allocation of specific funds for the prevention/amelioration of child abuse and neglect, and the promotion of positive family functioning. These funds include: Child Abuse Prevention, Intervention, and Treatment funds (CAPIT) funds, (AB 1733), Birth Certificate revenue to the County Children’s Trust (AB2994), the Ann Adler Children’s Trust funds, Community-Based Child Abuse Prevention funds (CBCAP) and other funds as may be subsequently directed by the Board of Supervisors. The FACT Committee also provides information and data to the Employment and Human Services Department on the effectiveness of current and proposed programs for families and children and on recent or pending legislation that would potentially impact family and children’s serv ices programs, clients, or funding mechanisms. SUMMARY OF RECRUITMENT EFFORTS/NOMINIEES FOR MEMBERSHIP The FACT Committee, in conjunction with the County Administrator’s Office, continues to make every effort to fill its vacant seats. These efforts include contacting each district Supervisor’s office M E M O R A N D U M Kathy Gallagher, Director 10/9/18 BOS minutes 195 2 and releasing a public notice, inviting interested parties to consider membership and soliciting the support of current members to outreach to potential candidates for consideration for membership. FACT Committee membership consists of the following:  Five At-Large seats  One representative from each of the five Supervisorial Districts  Five discipline/sector specific seats There are currently 14 seats filled and there is one vacancy on FACT. The Committee has a vacancy in the discipline-specific Seat 3, Local Planning Council. Seat 3, Local Planning Council was declared vacant due to committee member resignation on October 18, 2016. The FACT Committee is actively recruiting to fill Seat 3. Current FACT Committee seat members live or work in the following areas of the county:  East (2): One At-Large, District III  Central/South (11): Four discipline specific, Four At -Large, Districts II, IV and V  West (1): District I Presently, the Committee has scheduled vacancies in Seat 1; First 5 Commission, Seat 2; School Representative, and Seat 3; Local Planning Council; and two At-Large Seats, all of which are due to expire on September 30, 2018. The FACT Committee recommends re-appointing current Seat 1 member, Ms. Lisa Johnson, Seat 2 member, Ms. Karin Kauzer, and At-Large Seat member, Ms. Mary Flott, as their seats’ term w ill expire on September 30, 2018. Candidates for re-appointment to the FACT Committee will serve a two-year term. All candidates have expressed a sincere interest in continuing to serve on the Committee and are dedicated to fulfilling the mission and goals as outlined in the Committees’ policies and procedures. Based on the above information, the Director of EHSD on behalf of the FACT Committee respectfully recommends that the FHS Committee re-appoint all three (3) candidates to continued membership on the FACT Committee. Enc. Board, Committees, and Commission Application for Lisa R. Johnson Board, Committees, and Commission Application for Karin Kauzer Board, Committees, and Commission Application for Mary Flott 10/9/18 BOS minutes 196 10/9/18 BOS minutes 197 10/9/18 BOS minutes 198 10/9/18 BOS minutes 199 Use Only celved: For Reviewers Use Only: Accepted Rejected BOARDS; COMMITTEES, AND COMMISSIONS APPLICATION MAIL OR DELIVER TO: Conlra Costa County CLERK OFTHE BOARD 651 Pine.Slree!,Rm.106 Martinez, Ca&romla 94553-1292 . PLEASE TYPE OR PRINT IN INK (Each Position Requires a Separate Appftcat!on) BOARD, COMMlmE OR COMMISSION NAME AND SEAT 'l'ITLE YOU ARE APPLYING FOR: --------------- PRINT EXACT NAME OF BOARD, COMMITTEE, OR COMMISSION PRINT EXACT SEAT NAME (If applicable) 1.Name:...,IFl .. ot�t-=�======---=-="":=:=M=a�ry=�=-==-=-=-======-=Fr�an�k�lin�. -.=-===...:! (Last Name) (First Name) (Mfddle Name) 2.Address: W=A-=�· ============�=============:=="'==='(No.) (Street) (Apt) (City) (State) 3.Phones:I -(Home No.) (Work No.) (Cell No.) 4. Email Address: ......... · (Zip Code) .,._,. . ._. ,.....,., .. _..,.._..,..,.,,,___., ___ ,__,_,� ............ .,..-, ____ ,...,. _____ .., ___ , ____ .... , .... -,.,..--.... ---••-IOl ____ �-•--...,�-• ... •rP, -..-. --•-'" • ............. �•- ... ...,_,,.,...,..�-. •�-, 5. EDUCATION: Check appropriate box if you possess one of the following: High School Diploma e] G.E.D. Certificate tJ California High School Proficiency Certific�te D Give Highest Grade or Educational Level Achievect!Bachelo�,-De..,;g ... re_e ______________ ...J. Names of colleges / universities Degree Degree Date attended Course of Study / Major Awarded Units Completed Type Degree Awarded Semester Quarter. A) ·University of Maryland Radio, Television & Film Yes No FBJ □ CJ D EJ f�une1978 I B)I I C)I I D) Other schools / trainingcompleted: I I Course Studied I Yes No DO Yes No DD CJ CJ Hours Completed I I THIS FORM IS A PUBLIC DOCUMENT D DI D D �. Certificate Awarded: Yes No OD I I I 10/9/18 BOS minutes 200 10/9/18 BOS minutes 201 10/9/18 BOS minutes 202 10/9/18 BOS minutes 203 10/9/18 BOS minutes 204 10/9/18 BOS minutes 205 10/9/18 BOS minutes 206 10/9/18 BOS minutes 207 RECOMMENDATION(S): APPOINT Joshua Aldrich to the Business #2 seat and Terry Curley to the Business #4 seat on the Workforce Development Board to complete the current terms ending on June 30, 2020, as recommended by the Family and Human Services Committee. FISCAL IMPACT: There is no fiscal impact. BACKGROUND: The Workforce Development Board implements federal requirements for programs to address the education, skills and employment needs for a skilled workforce, and that lead to an increase in the skills and earnings of Contra Costa residents. Under standards in the Workforce Innovation and Opportunity Act, the Workforce Development Board structure is comprised of 23 required seats consisting of: 13 business representatives, 5 workforce representatives, and 5 education and training representatives. In addition, there are two optional seats that may be filled from any of the three categories listed. The Workforce Development Board currently APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Julia Taylor, 925.335.1043 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 16 To:Board of Supervisors From:FAMILY & HUMAN SERVICES COMMITTEE Date:October 9, 2018 Contra Costa County Subject:Appointment to the Workforce Development Board 10/9/18 BOS minutes 208 BACKGROUND: (CONT'D) has 19 filled seats and 6 vacancies. Vacant seats include: Business #2, #4, #9, and #12, Workforce Representative #5, and Education 2: Higher Education. Appointing Joshua Aldrich to the Business #2 seat and Terry Curley to the Business #4 seat would fill two of these six vacant seats. At their September 24, 2018 meeting, the Family and Human Services Committee reviewed and approved these appointment recommendations. CONSEQUENCE OF NEGATIVE ACTION: The seats will remain vacant. ATTACHMENTS J. Aldrich Application C. Terry Application WDB Recommendation Memo 10/9/18 BOS minutes 209 Submit Date: Jun 20, 2018 Seat Name (if applicable) First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Contra Costa County Boards & Commissions Application Form Profile Which Boards would you like to apply for? Workforce Development Board: Submitted Describe why you are interested in serving on this advisory board/commission (please limit your response to one paragraph). The Contra Costa Board of Workforce Development is a contributing sector of the Public Workforce system that supports economic expansion and development of the talent of the county’s workforce. The Contra Costa Board of Workforce Development creates expansive, and ever-growing, opportunities to workers and employers in the area. As a small business owner, it is important to become part of the partnership that ensures workers are being trained and supported in ways that answer to the current needs of local business. Additionally, as a small business owner located in a redeveloping corridor of the county, becoming part of the workforce solution is vital to the success of the other businesses in the areas of redevelopment and revitalization, but also to the community members that live within our boundaries. There are an overwhelmingly number of people who want to work, but lack the necessary understanding of what steps to take to take and what educational resources and job opportunities exist. As a member of the Board of Workforce Development, I can proactively work to ensure sector strategies of resource allocation answer to the training needs of the community and contribute to the development of a workforce that is necessary within a growing economy. As we prepare for high growth in the community and within the construction and renewable energy industry, appropriate training is imperative. Communicating our needs as industry voices allows for training programs to truly be developed that align with the business community at large. As a small business owner, I can openly and credibly contribute labor market information to develop effective, appropriate and sustainable strategies for growth. This application is used for all boards and commissions Joshua L Aldrich jaldrich@delsolnrg.com 538 2nd St Brentwood CA 94513 Joshua L Aldrich Page 1 of 7 A1a 10/9/18 BOS minutes 210 Primary Phone Employer Job Title Occupation If "Other" was Selected Give Highest Grade or Educational Level Achieved Name of College Attended Course of Study / Major Units Completed Do you, or a business in which you have a financial interest, have a contract with Contra Costa Co.? Yes No Is a member of your family (or step-family) employed by Contra Costa Co.? Yes No Education History Select the highest level of education you have received: High School Diploma College/ University A Type of Units Completed None Selected Home: (925) 350-1217 Del Sol NRG, Inc CEO Renewable Energy Joshua L Aldrich Page 2 of 7 10/9/18 BOS minutes 211 Degree Type Date Degree Awarded Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Name of College Attended Course of Study / Major Degree Awarded? Yes No College/ University B Type of Units Completed None Selected Degree Awarded? Yes No College/ University C Joshua L Aldrich Page 3 of 7 10/9/18 BOS minutes 212 Units Completed Degree Type Date Degree Awarded Course Studied Hours Completed Dates (Month, Day, Year) From - To Hours per Week Worked? Type of Units Completed None Selected Degree Awarded? Yes No Other schools / training completed: Certificate Awarded? Yes No Work History Please provide information on your last three positions, including your current one if you are working. 1st (Most Recent) Joshua L Aldrich Page 4 of 7 10/9/18 BOS minutes 213 Position Title Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Dates (Month, Day, Year) From - To Volunteer Work? Yes No Employer's Name and Address Duties Performed 2nd Volunteer Work? Yes No Employer's Name and Address Duties Performed 3rd Joshua L Aldrich Page 5 of 7 10/9/18 BOS minutes 214 Hours per Week Worked? Position Title Upload a Resume If "Other" was selected please explain Volunteer Work? Yes No Employer's Name and Address Duties Performed Final Questions How did you learn about this vacancy? Other . Do you have a Familial or Financial Relationship with a member of the Board of Supervisors? Yes No If Yes, please identify the nature of the relationship: Do you have any financial relationships with the County such as grants, contracts, or other economic relations? Yes No Bhupen Amit Joshua L Aldrich Page 6 of 7 10/9/18 BOS minutes 215 If Yes, please identify the nature of the relationship: Joshua L Aldrich Page 7 of 7 10/9/18 BOS minutes 216 Print Form J Contra Costa County r Office Use Only Date Received: For Reviewers Use Only: Accepted Rejected BOARDS, COMMITTEES, AND COMMISSION APPLICATION MAIL OR DELIVER TO: Contra Costa Cou1y CLERK OF TIE BOARD 651 Pine Street. Rm. 106 Martnez, catfooia 94553-1292 PLEASE TYPE OR PRINT IN INK (Each Position Requires a Separate Appication) BOARD, COMMITTEE OR COMMISSION NAME AND SEAT TITLE YOU ARE AP LYING FOR: !Business Representatives Boar d r-lB-o -ar_d _M_e _m_b-er ------------, PRINT EXACT NAME OF BOARD, COMMITTEE, OR COMMISSION PRINT EXACT SEAT NAME (if applicable) 2.Address: 3.Phones:r---I ---------. --·· -(Home No.) (Work No.) I 4.Email Address: 1 5. EDUCATION: Check appropriate box if you possess High School Diploma IE) G.E.D. Certificate D Californi, Give Highest Grade or Educational Level Achieved!Gradu (Cell No.) pne of the following: High School Proficiency Cert ificate □ �te Certificate Names of colleges / universities Degree Course of Study/ Maj ,r Units Completed attended Awarded A)I Laney CollegeI bakland CA B)�ills Collegeakland CAC) Pac ific Coast Banking SchoolUniversity of WA !MarketingI·� Finance/Bank !Management I I Yes No IEIO Yes No IEID I Yes No IEID Semester D D D Quarter D D D Degree Type E] EJ EJ I I Date Degree Awarded 11989 11992 l20os D)Other schools / training Course Studied Hours Completed Ce rtificate Awarded: completed: •�redit Structure/I ��I Yes NolE)D CBA Lending School UnderwritingRex Beach UCA Cashflow THIS FORM IS A PUBLIC DOCUMENT I I I A1b 10/9/18 BOS minutes 217 6.PLEASE FILL OUT THE FOLLOWING SECTION COMPLE ELY. List experience that relates to the qualifications needed to serve on the local appointive body. Begin with your most r, cent experience. A resume or other supporting documentation may be attached but it may not be used as a substitute for ompleting this section. A)Date s (M onth, Day, Yea r)From To �� Total: Yrs. Mos. CJCJ Hrs. per weekl55-60 I. Volunteer D B)Dates (M on th, D ay, Year)From T o EJEJ r•I Yrs. I I� Hrs. per wee�55-60 I . Volunteer D C)Dates (M on th, Day, Year)Fr om ToEJEJ Total: Yrs. Mos. ���s�oL vL, .. , □ D)D ates (M onth, Da y, Year)From To�EJ Total: Yrs. M o s. 1:rs pe, Jl�S-60 I . VLntee, D Title Duti es Perform ed Executive Vice I resident I E mployer's Name and Addre ss Director of Labor Service Division 1-__;;;....;..: ___ :,.._-4-_______ __, United Busines Bank 500 Ygnacio Va ley Rd. Walnut Creek, CA Title Responsible for $500 million dollar business line with six employees. Maintain and grow commercial banking for labor unions, trust funds, �ffiliates and business partners. Dutie s Perform ed Executive Vice I resident 1 k:hief Credit Officer/CCO .,_ .... _-_-_-_-_-_-_-_-_-_-++----_-_-_-_-_-_-_-_-_-_-_-_-___ ___._I Responsible f or credit origination, Em olover's N ame an d Address ladministration, loan service, loan .---=;.;.;.i;.�..;;;.;....:+--....;..;_.......;;...�---'-....;..;.-'----, policy and compliance. Liaison to United Busines Bank 100 Hegenberger Road Oakland, CA Title BOD, Federal Regulators and auditors. Served on various com mittees; Loan, Compliance, ERM, ALCO, IAR Executive Mgmt. Strategic Planning Duties Perfor me d Executive Vice I resident I EVP/Credit Adm inistrator I'-------+---------' Responsible for credit administration,1------+----------1 loan service and special assets. 1 ,--_.:;;E;.;..m-"1 P:..;.lo.:...>Y'-'e:..;.r....:'s+-N...;.a;;.;.;m.;..;..;.e....:a;.;..n;.;;;d_A_d_d _re_s_s'---, Partner to the CCO for Federal ExamsUnited Labor B, nk 100 Hegenberg�r Road !Oakland, CA �nd audits. !Served on various committees;Loan, Compliance, ERM, ALCO, IARExecutive Mg mt. Strategic Planning Title Duties Perfor me d !Senior Vice Pre ident Regional Sales Manager L-----➔-----------'I Responsible for growing and1------+----------1 maintaining client re lationships in the .--_E_m__,_p_lo..:.y_e_r·s➔-N_a_m_e_a_n_d_A_d _dr_e _s _s_.,1 labor communiti es. Also responsib le United Labor B nk 100 Hegenber� er Road !Oakland, CA THIS FORM IS A PUBLIC DOCUMENT Wor all branch staffing and operations. !Managed a team of six sales/!Operations mgrs. in CA and WA. 10/9/18 BOS minutes 218 7.H�d��u�ma����w��� Dccc Homepage□Walk-ln □Newspaper Advertiseme □District Supervisor IE!Other !Fellow Board Member 8.Do you have a Familial or Financial Relationship with a ember of the Board of Supervisors? (Please see BoardResolution no. 2011/55, attached): No __!El__ Yes If Yes, please identify the nature of the relationship: ... N_l-t--________________ ..._ 9.Do you have any financial relationships with the County uch as grants, contracts, or other economic relations?No ___fil_ Yes_Il_ If Yes, please identify the nature of the relationship: -N _I_,_________________ ...._ I CERTIFY that the statements made by me in this applicati n are true, complete, and correct to the best of my knowledge and belief, and are made in good faith. I acknowledge and unde stand that all information in this application is publically accessible. I understand and agree that misstatements/ o issions of material fact may cause forfeiture of my rights to serve on a Board, Committee, or Commission in Contra Costa C unty. Sign Name: Date: _ ____,b,/4_� __ /i�'[ __ 1.This application is a public document and is subject to the car ia Public Records Ad (CA Gav. Code §6250-6270). 2.Send the completed p� application to the Office of the Clerk the Board at 651 Pine Street, Room 106, Martinez, CA 94553. 3.A resume or cther relevant information may be submitted with th 4.All members are required to take the following training: 1) The Ad, 2) The Better Government Ordinance, and 3) Ethics Training. 5.Members of boards, commissons, and committees may be req ired to: 1) file a Statement of Econcrnic Interest Form also known as a Form 700, and 2) complete the State Ethics Training Course as requi by AB 1234. 6.Advisory body meetings may be held in various locations and 7.Meeting dates and times are subject to change and may ocx:ur to tv.o days per month. 8.Some boards, committees, or commissions may assign mem to subcommittees or 'M>l1< groups w,ich may require an additional commitment of time. THIS FORM IS A PUBLIC DOCUMENT 10/9/18 BOS minutes 219 THE BOARD OF SUPERVISORS OF CONTRA C STA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Gove ned by the Board Adopted Resolution no. 2011/55 on 2/08/2011 as follows: IN THE MATTER OF ADOPTING A POLICY MAKING FAM! Y MEMBERS OF THE BOARD OF SUPERVISORS INELIGIBLE FOR APPOINTMENT TO BOARDS, COMMITTEES OR COM ISSIONS FOR WHICH THE BOARD OF SUPERVISORS IS THE APPOINTING AUTHORITY WHEREAS the Board of Supervisors wishes to avoid the reality o appearance of improper influence or favoritism; NOW, THEREFORE, BE IT RESOLVED THAT the following p licy is hereby adopted: I.SCOPE: This policy applies to appointments to any seats on bo ds. committees or commissions for which the Contra Costa Co unty Board of Supervisors is the appointing authority. II.POLICY: A person will not be eligible for appointment ifhe/s e is related to a Board of Supervisors' Member in any of the following relationships: I.Mother, father, son, and daughter; 2.Brother, sister, grandmother, grandfather. grandson, and grandda ghter; 3.Great-grandfather. great-grandmother, aunt. uncle, nephew, niec great-grandson. and great-granddaughter: 4.First cousin; 5.Husband, wife, father-in-law, mother-in-law, son-in-law, daughte -in-law, stepson, and stepdaughter; 6.Sister-in-law (brother's spouse or spouse's sister). brother-in-law sister's spouse or spouse's brother), spouse's grandmother, spouse's grandfather, spouse's granddaughter, and spouse's gran son; 7.Registered domestic partner, pursuant to California Family Code ection 297. 8. The relatives, as defined in 5 and 6 above, for a registered domes! c partner. 9.Any person with whom a Board Member shares a financial intere t as defined in the Political Reform Act (Gov't Code §87103, Financial interest). such as a business partner or business associat . THIS FORM IS PUBLIC DOCUMENT 10/9/18 BOS minutes 220 MEMORANDUM DATE: July 23, 2018 TO: Family and Human Services Committee CC: Enid Mendoza, CAO Sr. Deputy County Administrator FROM: Donna Van Wert, Executive Director SUBJECT: Appointment to Workforce Development Board This memorandum requests the Family and Human Services Committee recommend to the Contra Costa County Board of Supervisors the appointment of the following candidates to the new WIOA compliant Workforce Development Board of Contra Costa County. Background: Local board structure and size: Compared to predecessor legislation, the Workforce Innovation and Opportunity Act (WIOA) substantially changes Local Board composition by reducing local workforce development board size while maintaining a business and industry majority and ensuring representation from labor and employment and training organizations. The Executive Committee of the local WIOA board met January 21, 2016 and approved a recommended WIOA Board configuration, subsequently approved by the Board of Supervisors on March 29, 2016. To meet the categorical membership percentages, the WDB recommended a board of twenty-five (25) members. This option represents the minimum required local board size under WIOA plus an additional six (6) optional representatives in the following enumerated categories: 1) business; 2) workforce; 3) education and training. Category – Representatives of Business (WIOA Section 107(b)(2)(A)) • Thirteen (13) representatives (52%) Category – Representatives of Workforce (WIOA Section 107(b)(2)(A)) • Five (5) representatives (20%) Category – Representatives of Education and Training (WIOA Section 107(b)(2)(C)) • One (1) Adult Education/Literacy Representative (WIOA title II) • One (1) Higher Education Representative • One (1) Economic and Community Development Representative • One (1) Wagner Peyser Representative • One (1) Vocational Rehabilitation Representative Two (2) additional seats from the above categories, including constituencies referenced in Attachment III of Training Employment & Guidance Letter (TEGL) 27-14. DONNA VAN WERT EXECUTIVE DIRECTOR 10/9/18 BOS minutes 221 Recommendation: a) Recommend approval of local board candidates for the vacant Business Seat #2 to the new WIOA-compliant board (Attached application & board roster) • Interview Date – June 28 ,2018 • Joshua Aldrich- Approved on July 11, 2018 at the Executive Committee Meeting • No other candidate competed for the vacant Business Seat # 2 b) Business Seat #4 to the new WIOA-compliant board (Attached application & board roster) • Interview Date – June 20, 2018 • Terry Curley Approved on July 11, 2018 at the Executive Committee Meeting • No other candidate competed for the vacant Business Seat # 4 c) NEW APPOINTMENT Seat Last Name First Name Address & District # Term of Expiration District (Resident) Business Seat #2 Aldrich Joshua Brentwood, CA District # 3 6/30/2020 District #3 Business Seat # 4 Curley Terry Walnut Creek, CA District # 4 6/30/2020 District #2 Thank you DVW/rms attachment 10/9/18 BOS minutes 222 RECOMMENDATION(S): APPOINT the following individuals to the Advisory Council on Aging as recommended by the Family and Human Services Committee: Dennis Yee to the Member At-Large #14, and Brian O’Toole to the At-Large #16 seat to complete terms ending on September 30, 2019, Kevin Donovan to the At-Large #17 seat to a term ending on September 30, 2020, and the re-appointments of Shirley Krohn to At-Large #2 seat, Patricia Welty to At-Large #4 seat, Deborah Card to At-Large #5 seat, Summer Selleck to At-Large #7, Nuru Neemuchwalla to At-Large #12 seat, Mary Rose to At-Large #13 seat, and Richard Nahm to At-Large #18 seat to terms expiring September 30, 2020. FISCAL IMPACT: There is no fiscal impact. BACKGROUND: The Advisory Council on Aging provides a means for county-wide planning, cooperation and coordination for individuals and groups interested in improving and developing services and opportunities for the older residents of this County. The Council provides leadership and advocacy on behalf of older persons and serves as a channel of communication and information on aging. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Julia Taylor, 925.335.1043 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 17 To:Board of Supervisors From:FAMILY & HUMAN SERVICES COMMITTEE Date:October 9, 2018 Contra Costa County Subject:Appointments to the Advisory Council on Aging 10/9/18 BOS minutes 223 BACKGROUND: (CONT'D) The Advisory Council on Aging consists of forty members serving two-year staggered terms, each ending on September 30. The Council consists of representatives of the target population and the general public, including older low-income and military persons; at least one-half of the membership must be made up of actual consumers of services under the Area Plan. The Council includes: nineteen representatives recommended from each Local Committee on Aging, one representative from the Nutrition Project Council, and twenty at-large representatives. There are currently twenty-nine seats filled on the Advisory Council on Aging and eleven vacancies. These vacant seats include: Local Committee Pinole, Local Committee Richmond, Local Committee Pittsburg, Local Committee Martinez, Local Committee Oakley, and Member-At-Large seats 6, 8, 14, 16, 17, and 19. The recommended appointees were selected by the Contra Costa Advisory Council on Aging and approved by the Family and Human Services Committee on September 24, 2018. CONSEQUENCE OF NEGATIVE ACTION: Seats will remain or become vacant. ATTACHMENTS Memo Recommending D. Yee Memo Recommending Reappointments Memo Recommending Brian O'Toole Memo Recommending K. Donovan D. Yee Application B. O'Toole Application D. Card Application M. Rose Application N. Neemuchwalla Application P. Welty Application R. Nahm Application S. Krohn Application S. Selleck Application K. Donovan Application 10/9/18 BOS minutes 224 1 of 1 Kathy Gallagher, Director 40 Douglas Dr., Martinez, CA 94553  Phone: (925) 313-1579  Fax: (925) 313-1575  www.cccounty.us/ehsd. MEMORANDUM DATE: 4-24-18 TO: Family and Human Services Committee CC: Victoria Tolbert, Director Aging and Adult Services FROM: Jaime Ray, Staff Representative for the Advisory Council on Aging SUBJECT: Advisory Council on Aging – Appointment Requested The Contra Costa Area Agency on Aging (AAA) recommends for immediate appointment to the Contra Costa Advisory Council on Aging (ACOA) the following applicant: Mr. Dennis Yee for the Member at Large #14 seat. The MAL #14 seat is undesignated and has remained vacant since July 11, 2017. Ms. Ella Jones who previously was appointed to MAL #14 has resigned. Recruitment has been handled by both the Area Agency on Aging, the ACOA and the Clerk of the Board using CCTV. AAA staff has encouraged interested individuals including minorities to apply through announcements provided at the Senior Coalition meetings and at the regular monthly meetings of the ACOA. The Contra Costa County EHSD website contains dedicated web content where interested members of the public are encouraged to apply and are provided an application with instructions on whom to contact for ACOA related inquiries, including application procedure. Mr. Yee submitted an application on September 10, 2017; this document is provided as a separate attachment. At the time of his selection by the ACOA Membership Committee to fill one of two vacancies there were no other applicants qualified to serve. Two applicants had contacted the Area Agency on Aging regarding membership; one rescinded her application and the other was not a resident of Contra Costa County. Thank You 10/9/18 BOS minutes 225 1 of 1 Kathy Gallagher, Director 40 Douglas Dr., Martinez, CA 94553  Phone: (925) 313-1579  Fax: (925) 313-1575  www.cccounty.us/ehsd . MEMORANDUM DATE: 0 9/10/2018 T O: Family and Human Services Committee CC: Laura Cepoi, Program Manager Area Agency on Aging Tracy Murray, Deputy Director Aging and Adult Services FROM : Jaime Ray, Aging and Adult Services Bureau SUBJECT: Advisory Council on Aging – Appointment Requested The Contra Costa Area Agency on Aging (AAA) recommends the following (7) individuals for reappointment to At-Large Seats assigned to the Contra Costa Advisory Council on Aging (ACOA) with terms expiring on September 30, 2018:  At-Large Seat #2: Shirley Krohn  At-Large Seat #4: Patricia Welty  At-Large Seat #5: Deborah Card  At-Large Seat #7: Summer Selleck  At-Large Seat #12: Nuru Neemuchwalla  At-Large Seat #13: Mary Rose  At-Large Seat #18: Richard Nahm Recruitment is handled by both the Area Agency on Aging, the ACOA Membership Committee and the Clerk of the Board using CCTV. Members of the AAA staff have encouraged interested individuals including minorities to apply through announcements distributed to the senior centers, Contra Costa libraries, the East, Central and West County Senior Coalitions and among the active ACOA membership. The ACOA Membership Committee has developed a survey and will continue work to populate the Council with members who are also consumers of services provided by the Older Americans Act. The Contra Costa County EHSD website contains dedicated web content where interested members of the public are encouraged to apply. The website provides access to the Board of Supervisors official application with instructions on whom to contact for ACOA related inquiries, including application procedure. All MAL applicants recommended for reappointment were interviewed by members of the ACOA Membership Committee. The Membership Committee and the Council’s current President, Shirley Krohn recommend the reappointment of the above list of MAL members who are interested in serving an additional term. Please find copies of the members’ applications provided as separate attachments. Thank You 10/9/18 BOS minutes 226 1 of 1 Kathy Gallagher, Director 40 Douglas Dr., Martinez, CA 94553  Phone: (925) 313-1579  Fax: (925) 313-1575  www.cccounty.us/ehsd . MEMORANDUM DATE: 9/6/2018 T O: Family and Human Services Committee CC: Victoria Tolbert, Director Aging and Adult Services FROM : Jaime Ray, Aging and Adult Services Bureau SUBJECT: Advisory Council on Aging – Appointment Requested The Contra Costa Area Agency on Aging (AAA) recommends for immediate appointment to the Contra Costa Advisory Council on Aging (ACOA) the following applicant: Mr. Brian O’Toole for the Member at Large #16 Seat. The MAL #16 Seat is undesignated and has remained vacant since May 22, 2018. Dr. Robert Leasure who previously was appointed to MAL #16 has resigned. Recruitment has been handled by both the Area Agency on Aging, the ACOA and the Clerk of the Board using CCTV. AAA staff has encouraged interested individuals including minorities to apply through announcements provided at the Senior Coalition meetings and at the regular monthly meetings of the ACOA. The Contra Costa County EHSD website contains dedicated web content where interested members of the public are encouraged to apply and are provided an application with instructions on whom to contact for ACOA related inquiries, including application procedure. Kevin Donovan submitted an application on January 29, 2018; this document is provided as a separate attachment. At the time of his selection by the ACOA Membership Committee to fill one of two At Large vacancies, there was one other MAL applicant; both applicants were approved by the Council and will be recommended for appointments to fill the MAL vacancies that remain. Thank You 10/9/18 BOS minutes 227 1 of 1 Kathy Gallagher, Director 40 Douglas Dr., Martinez, CA 94553  Phone: (925) 313-1579  Fax: (925) 313-1575  www.cccounty.us/ehsd . MEMORANDUM DATE: 9/6/2018 T O: Family and Human Services Committee CC: Victoria Tolbert, Director Aging and Adult Services FROM : Jaime Ray, Aging and Adult Services Bureau SUBJECT: Advisory Council on Aging – Appointment Requested The Contra Costa Area Agency on Aging (AAA) recommends for immediate appointment to the Contra Costa Advisory Council on Aging (ACOA) the following applicant: Mr. Kevin Donovan for the Member at Large #17 Seat. The MAL #17 seat is undesignated and has remained vacant since March 20, 2018. Kathryn Ames who was previously appointed to MAL #17 has resigned. Recruitment has been handled by both the Area Agency on Aging, the ACOA and the Clerk of the Board using CCTV. AAA staff has encouraged interested individuals including minorities to apply through announcements provided at the Senior Coalition meetings and at the regular monthly meetings of the ACOA. The Contra Costa County EHSD website contains dedicated web content where interested members of the public are encouraged to apply and are provided an application with instructions on whom to contact for ACOA related inquiries, including application procedure. Kevin Donovan submitted an application on January 8, 2018; this document is provided as a separate attachment. At the time of his selection by the ACOA Membership Committee to fill one of two At Large vacancies, there was one other MAL applicant; both applicants were approved by the Council and will be recommended for appointments to fill the MAL vacancies that remain. Thank You 10/9/18 BOS minutes 228 10/9/18 BOS minutes 229 10/9/18 BOS minutes 230 10/9/18 BOS minutes 231 10/9/18 BOS minutes 232 10/9/18 BOS minutes 233 10/9/18 BOS minutes 234 10/9/18 BOS minutes 235 10/9/18 BOS minutes 236 10/9/18 BOS minutes 237 10/9/18 BOS minutes 238 10/9/18 BOS minutes 239 10/9/18 BOS minutes 240 10/9/18 BOS minutes 241 10/9/18 BOS minutes 242 10/9/18 BOS minutes 243 10/9/18 BOS minutes 244 10/9/18BOS minutes245 10/9/18BOS minutes246 10/9/18BOS minutes247 10/9/18 BOS minutes 248 10/9/18 BOS minutes 249 10/9/18 BOS minutes 250 10/9/18 BOS minutes 251 Submit Date: Jul 30, 2018 Seat Name (if applicable) First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Employer Job Title Occupation Contra Costa County Boards & Commissions Application Form Profile Which Boards would you like to apply for? Advisory Council on Aging: Submitted Describe why you are interested in serving on this advisory board/commission (please limit your response to one paragraph). I am a retired person and wish to give my community the advantage of my experience. I also enjoy looking after the interest of Seniors. It also compliments my other Volunteer service. This application is used for all boards and commissions Do you, or a business in which you have a financial interest, have a contract with Contra Costa Co.? Yes No ML Nuruddin A Neemuchwalla NA NA Retired Nuruddin A Neemuchwalla Page 1 of 6 10/9/18 BOS minutes 252 If "Other" was Selected Give Highest Grade or Educational Level Achieved Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Is a member of your family (or step-family) employed by Contra Costa Co.? Yes No Education History Select the highest level of education you have received: Other College/ University A Type of Units Completed None Selected Degree Awarded? Yes No College/ University B = Graduate (4 year college) T.S.Dufferin Merchant Marine Academy Nuruddin A Neemuchwalla Page 2 of 6 10/9/18 BOS minutes 253 Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Name of College Attended Course of Study / Major Units Completed Degree Type Type of Units Completed None Selected Degree Awarded? Yes No College/ University C Type of Units Completed None Selected Degree Awarded? Yes No Nuruddin A Neemuchwalla Page 3 of 6 10/9/18 BOS minutes 254 Date Degree Awarded Course Studied Hours Completed Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Other schools / training completed: Certificate Awarded? Yes No Work History Please provide information on your last three positions, including your current one if you are working. 1st (Most Recent) Volunteer Work? Yes No Employer's Name and Address Maersk Pacific Ltd. 909 Ferry St. Oakland CA 94607 Duties Performed Responsible for Terminal and ship operation for the Bay Area. 1998 - 2001 50 General Manager Nuruddin A Neemuchwalla Page 4 of 6 10/9/18 BOS minutes 255 Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title 2nd Volunteer Work? Yes No Employer's Name and Address Maersk Pacific Ltd. 909 Ferry Street., Oakland CA 94607 Duties Performed Managed ship and terminal operatons at the Port of Oakland terminal. 3rd Volunteer Work? Yes No Employer's Name and Address Marine Terminal Corporation. Stuart St. San Francisco CA 1994 -1998 Approx 55 hours Stevedore Manager 1980 - 1994 (Approx) 60 hours per week Terminal Manager Nuruddin A Neemuchwalla Page 5 of 6 10/9/18 BOS minutes 256 Upload a Resume If "Other" was selected please explain Duties Performed Operated the Maersk Terminal at the port of Oakland under contract to Marine Terminal Corp. Final Questions How did you learn about this vacancy? Other . Do you have a Familial or Financial Relationship with a member of the Board of Supervisors? Yes No If Yes, please identify the nature of the relationship: Do you have any financial relationships with the County such as grants, contracts, or other economic relations? Yes No If Yes, please identify the nature of the relationship: MAL 12 ... Dis 4 Nuruddin A Neemuchwalla Page 6 of 6 10/9/18 BOS minutes 257 10/9/18 BOS minutes 258 10/9/18 BOS minutes 259 10/9/18 BOS minutes 260 10/9/18 BOS minutes 261 Submit Date: Aug 22, 2018 Seat Name (if applicable) First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Employer Job Title Occupation Contra Costa County Boards & Commissions Application Form Profile Which Boards would you like to apply for? Advisory Council on Aging: Submitted Describe why you are interested in serving on this advisory board/commission (please limit your response to one paragraph). Currently a member, I wish to continue. This application is used for all boards and commissions Do you, or a business in which you have a financial interest, have a contract with Contra Costa Co.? Yes No Member at Large Richard A Nahm Richard A Nahm Page 1 of 7 10/9/18 BOS minutes 262 If "Other" was Selected Give Highest Grade or Educational Level Achieved Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Is a member of your family (or step-family) employed by Contra Costa Co.? Yes No Education History Select the highest level of education you have received: Other College/ University A Type of Units Completed Quarter Degree Awarded? Yes No College/ University B Master of Public Administration CSUH Public Administration MPA September 2003 Richard A Nahm Page 2 of 7 10/9/18 BOS minutes 263 Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Name of College Attended Course of Study / Major Units Completed Degree Type Type of Units Completed None Selected Degree Awarded? Yes No College/ University C Type of Units Completed None Selected Degree Awarded? Yes No Ohlone College Liberal Arts Associate of Arts 1980 Richard A Nahm Page 3 of 7 10/9/18 BOS minutes 264 Date Degree Awarded Course Studied Hours Completed Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Other schools / training completed: Certificate Awarded? Yes No Work History Please provide information on your last three positions, including your current one if you are working. 1st (Most Recent) Volunteer Work? Yes No Employer's Name and Address Social Security Administration 1111 Jackson St Oakland, CA 94611 10/1974 40 Technical Expert Richard A Nahm Page 4 of 7 10/9/18 BOS minutes 265 Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Duties Performed Claims, Post-entitlement review, Public Information Liaison, Trainer, Public Speaker, Fraud Investigations, Computer Systems 2nd Volunteer Work? Yes No Employer's Name and Address Duties Performed 3rd Volunteer Work? Yes No Richard A Nahm Page 5 of 7 10/9/18 BOS minutes 266 Upload a Resume If "Other" was selected please explain Employer's Name and Address Duties Performed Final Questions How did you learn about this vacancy? Other . Do you have a Familial or Financial Relationship with a member of the Board of Supervisors? Yes No If Yes, please identify the nature of the relationship: Do you have any financial relationships with the County such as grants, contracts, or other economic relations? Yes No If Yes, please identify the nature of the relationship: Current Member Richard A Nahm Page 6 of 7 10/9/18 BOS minutes 267 Please Agree with the Following Statement I understand that this form is a public document and is subject to the California Public Records Act. I Agree Richard A Nahm Page 7 of 7 10/9/18 BOS minutes 268 10/9/18 BOS minutes 269 10/9/18 BOS minutes 270 10/9/18 BOS minutes 271 10/9/18 BOS minutes 272 10/9/18 BOS minutes 273 10/9/18 BOS minutes 274 10/9/18 BOS minutes 275 10/9/18 BOS minutes 276 10/9/18 BOS minutes 277 10/9/18 BOS minutes 278 10/9/18 BOS minutes 279 Submit Date: Jan 08, 2018 Seat Name (if applicable) First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Employer Job Title Occupation Contra Costa County Boards & Commissions Application Form Profile Which Boards would you like to apply for? Advisory Council on Aging: Submitted This application is used for all boards and commissions Do you, or a business in which you have a financial interest, have a contract with Contra Costa Co.? Yes No Is a member of your family (or step-family) employed by Contra Costa Co.? Yes No Education History Kevin D D Donovan CA Retired, previously US Bank Formerly Senior Vice President Finance/Banking Kevin D D Donovan Page 1 of 6 10/9/18 BOS minutes 280 If "Other" was Selected Give Highest Grade or Educational Level Achieved Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Name of College Attended Course of Study / Major Units Completed Select the highest level of education you have received: Other College/ University A Type of Units Completed Quarter Degree Awarded? Yes No College/ University B Master of Business Administration UC Berkeley Economics 180+ Bachelor of Arts June 1974 University of Southern California Finance 72 (estimate on my part) Kevin D D Donovan Page 2 of 6 10/9/18 BOS minutes 281 Degree Type Date Degree Awarded Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Course Studied Type of Units Completed None Selected Degree Awarded? Yes No College/ University C Type of Units Completed None Selected Degree Awarded? Yes No Other schools / training completed: Master of Business Administration June 1976 N/A Kevin D D Donovan Page 3 of 6 10/9/18 BOS minutes 282 Hours Completed Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Dates (Month, Day, Year) From - To Certificate Awarded? Yes No Work History Please provide information on your last three positions, including your current one if you are working. 1st (Most Recent) Volunteer Work? Yes No Employer's Name and Address US Bank 1333 N. California St., Suite 50SL Walnut Creek, Ca. 94596 Duties Performed Area Manager for the Pacific Northwest and Western Regional Sales Manager for US Bank's Equipment Finance Division. This position was focused on the development of identifying new opportunities, proposing and winning them and then coordinating their closing. Transaction sizes ranged from $500,000 to $99,000,000. 2nd 5/1/2006 to 10/1/2017 40 hours + Senior Vice President 2/1/2002 to 5/1/2006 Kevin D D Donovan Page 4 of 6 10/9/18 BOS minutes 283 Hours per Week Worked? Position Title Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Volunteer Work? Yes No Employer's Name and Address Royal Bank of Scotland ("RBS") 401 California St. San Francisco, Ca. 94111 Duties Performed Development of new financing opportunities for RBS throughout the West Coast of the US. 3rd Volunteer Work? Yes No Employer's Name and Address Heller Financial Inc. 1 Montgomery St. San Francisco, Ca. 94111 Duties Performed Managed a sales team in the development of new business in the non-investment grade equipment financing business throughout the West Coast. 40 hours + Senior Vice President 2/1/2992 to 1/31/2002 40 hours + Senior Vice President Kevin D D Donovan Page 5 of 6 10/9/18 BOS minutes 284 If "Other" was selected please explain Final Questions How did you learn about this vacancy? District Supervisor . Do you have a Familial or Financial Relationship with a member of the Board of Supervisors? Yes No If Yes, please identify the nature of the relationship: Do you have any financial relationships with the County such as grants, contracts, or other economic relations? Yes No If Yes, please identify the nature of the relationship: Kevin D D Donovan Page 6 of 6 10/9/18 BOS minutes 285 RECOMMENDATION(S): REAPPOINT the following individual to the District I Seat of Emergency Medical Care Committee for a two-year term: Kelly Stieler Kensington, CA 94707 FISCAL IMPACT: None. BACKGROUND: Supervisor Gioia is pleased with Ms. Steiler's involvement and participation on the Emergency Medical Care Committee, and wishes to reappoint her for another term. CONSEQUENCE OF NEGATIVE ACTION: The District I Seat will become vacant. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: James Lyons, 510-231-8692 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 18 To:Board of Supervisors From:John Gioia, District I Supervisor Date:October 9, 2018 Contra Costa County Subject:Reappoint Kelly Stieler to the District 1 seat of the Emergency Medical Care Committee 10/9/18 BOS minutes 286 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22352 to add one (1) full-time Medical Staff Coordinator (VASC) position at salary plan 3R5 1246 ($4,217 - $5,126) and cancel one (1) vacant Clerk - Senior Level (JWXC) position #7070 at salary plan and grade level 3RX 1033 ($3,406 - $4,350) in the Health Services Department (Represented). FISCAL IMPACT: Upon approval, this action has an annual cost of approximately $14,378.86 and $3,545.14 in pension cost already included. The cost will be funded by 100% Song-Brown Grant funds. BACKGROUND: The Health Services Department is requesting to add one full-time Medical Staff Coordinator (VASC) position and cancel one vacant Clerk - Senior Level position. The workload in the Residency Office has increased dramatically from 2010 to 2018 with an increase in the regulatory requirements. These requirements have recently led to the Residency Office hiring additional Medical Staff physicians as faculty who will each take a primary leadership role in the program under the director, Dr. Kristin Moeller. In addition, to the new leaders and the increased workload expected of the office staff, there have been increased requirements for supporting our thirty nine (39) resident physicians (which is one of the largest APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Abigail O'Connor, 925-957-5240 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 19 To:Board of Supervisors From:Anna Roth, Health Services Date:October 9, 2018 Contra Costa County Subject:Add one Medical Staff Coordinator position and cancel one Clerk-Senior Level position in the Health Services Department 10/9/18 BOS minutes 287 BACKGROUND: (CONT'D) and most respected Family Medicine Residency programs nationally). The most pressing need in the residency office is the role of the residency clinic scheduler. The primary duties of this role entail creating, managing and maintaining schedules for the thirty nine resident physicians, as well as, supporting the schedules for their supervising/teaching physicians. The work requires an individual with experience in managing specialized physician schedules as is a Medical Staff Coordinator. The primary responsibility of this position is essential to meeting both regulatory requirements and patient care needs via our resident physicians' continuity clinics, and it is critical to maintain this role in order to minimize clinic cancellations. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, there will not be sufficient staff in the Residency Office which will negatively impact the deliverable regulatory requirements for supporting the thirty nine resident physicians. AGENDA ATTACHMENTS P300 22352_Add Medical Staff Coordinator 40-40 and Cancel Clerk - Senior Level 40-40 Position #7070 MINUTES ATTACHMENTS Signed P300 22352 10/9/18 BOS minutes 288 10/9/18 BOS minutes 289 POSITION ADJUSTMENT REQUEST NO. 22352 DATE 9/17/2018 Department No./ Department Health Services/Medical Care Admin Budget Unit No. 0540 Org No. 6544 Agency No. A 18 Action Requested: Add one (1) Medical Staff Coordinator (VASC) position and cancel one (1) vacant Clerk - Senior Level position #7070 in the Health Services Department. Proposed Effective Date: 10/2/18 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $14,378.86 Net County Cost $0.00 Total this FY 10785 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% Song-Brown Grant Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Abigail O'Connor ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 10/2/18 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources /s/ Julie DiMaggio Enea Other: Approve Department Request ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 10/9/18 BOS minutes 290 REQUEST FOR PROJECT POSITIONS Department Date 10/2/2018 No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit Syst em employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY 10/9/18 BOS minutes 291 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22353 to add one (1) Health Services Reimbursement Accountant position (VCTA) at salary plan and grade level ZA5-1854 ($7,699 - $10,318) in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval, there is an annual cost of approximately $208,711 which includes pension costs of $47,149. This is offset by a combined cost savings through consulting contract expirations and third party revenues. BACKGROUND: The Health Services Department is requesting to add one Health Services Reimbursement Accountant position allocated to its Finance Division. This position is necessary due to the increased complexity of cost claiming and audit protocols related to reimbursement within the Behavioral Health Division. Duties and responsibilities of this position include performing complex financial reimbursement work including preparing reimbursement reports and developing a new settlement structure due to changing the reimbursement process to a flat fee-for-services rate structure. Typical tasks include maintaining the necessary financial and statistical data required for the preparation of reimbursement reports, rendering technical advice and providing assistance to Behavioral Health managers in areas which impact reimbursement by third party payers. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jo-Anne Linares, (925) 957-5240 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 20 To:Board of Supervisors From:Anna Roth, Health Services Date:October 9, 2018 Contra Costa County Subject:Add one (1) Health Services Reimbursement Accountant position in the Health Services Department 10/9/18 BOS minutes 292 BACKGROUND: (CONT'D) This function is currently understaffed. Over the next 12-18 months, contractor services will be phased out with the functional activity transferred to the respective organization unit. This action is fully supported by cost offsets and external revenue. CONSEQUENCE OF NEGATIVE ACTION: If this action in not approved, the Health Services Finance unit will continue to rely on contractors to perform complex reimbursement accounting work which impacts financial costs/reimbursements. AGENDA ATTACHMENTS P300 22353 Add HS Reimb Acct MINUTES ATTACHMENTS Signed P300 22353 10/9/18 BOS minutes 293 POSITION ADJUSTMENT REQUEST NO. 22353 DATE 9/19/2018 Department No./ Department Health Services Budget Unit No. 0540 Org No. 6567 Agency No. A18 Action Requested: Add one (1) Health Services Reimbursement Accountant (VCTA) position in the Health Services Department. Proposed Effective Date: Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $208,711.00 Net County Cost Total this FY $139,140.00 N.C.C. this FY SOURCE OF FUNDING TO OFFSET ADJUSTMENT Combined Cost Savings:Third Party Rev and Contract Exp Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Jo-Anne Linares ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Am end Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 10/2/2018 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources /s/ Julie DiMaggio Enea Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 10/9/18 BOS minutes 294 REQUEST FOR PROJECT POSITIONS Department Date 10/2/2018 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current j ob 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY 10/9/18 BOS minutes 295 10/9/18 BOS minutes 296 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22355 to add one (1) permanent full-time Clerk-Senior Level (JWXC) position at salary plan and grade level 3RX-1033 ($3406-$4350) and cancel one vacant Medical Records Technician (VNTB) position #13363 at salary plan and grade level 3RX-1119 ($3,709-$4,736) in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval, there is an annual cost savings of $7,166 with pension cost of $4,777. This is a salary savings to the Mental Health Services Act Innovation fund. BACKGROUND: The Health Services Department is requesting to add one Clerk-Senior Level position and cancel one vacant Medical Records Technician position #13363 in East County Children's Clinic within Behavioral Health Division. With the advantages of technology and the recent implementation of the new electronic health record ccLink system, paper charting have become obsolete. The specialized skill of a Medical Records Technician is no longer necessary as the level of work can be appropriately assigned to a Clerk-Senior Level position. Utilization of Clerk-Senior Level will provide the department the ability to assign a broader range of clerical duties such as document scanning, processing client information requests and providing APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sabrina Pearson, 925-957-5240 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 21 To:Board of Supervisors From:Anna Roth, Health Services Date:October 9, 2018 Contra Costa County Subject:Add one Clerk-Senior position and cancel one vacant Medical Records Technician position in the Health Services Department 10/9/18 BOS minutes 297 BACKGROUND: (CONT'D) coverage in a public reception areas. In addition to salary savings, this action will result in an increase in flexibility for the department to assign clerical duties. CONSEQUENCE OF NEGATIVE ACTION: Failure to approve this request will prevent the East County Children's Clinic from experiencing a cost savings and will limit the ability to assign the correct level of work to the appropriate class. AGENDA ATTACHMENTS P300 22355 Add 1 Clerk-Sr. Lvl and Cxl 1 Med Records Tech MINUTES ATTACHMENTS Signed P300 22355 10/9/18 BOS minutes 298 POSITION ADJUSTMENT REQUEST NO. 22355 DATE 9/19/2018 Department No./ Department Health Services Department Budget Unit No. 0467 Org No. 5954 Agency No. A18 Action Requested: Add one permanent Clerk-Senior Level (JWXC) and cancel one permanent Medical Records Technician (VNTB) position #13363 in Heath Services Department. Proposed Effective Date: 11/1/2018 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: Estimated total cost adjustment (salary / benefits / one time): Total annual cost ($7,166.00) Net County Cost $0.00 Total this FY ($4,777.00) N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Salary Savings:Mental Health Services Act Innovation Fund Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Sabrina Pearson ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Am end Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 10/2/2018 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources /s/ Julie DiMaggio Enea Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 10/9/18 BOS minutes 299 REQUEST FOR PROJECT POSITIONS Department Date 10/2/2018 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current j ob 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY 10/9/18 BOS minutes 300 10/9/18 BOS minutes 301 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22360 to reassign vacant Exempt Medical Staff-Dentist position #8480 (VPW0) from Department Budget Unit #0301 (Health Services Detention) to Department Budget Unit #0540 (Hospital Enterprise) in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval of this action, an approximate annual salary and benefit cost of $252,338 will increase in Department Budget Unit 0540 (Hospital Enterprise) and will be 100% fully offset by Enterprise Fund I. In addition, this action will reduce an approximate annual salary and benefit cost of $252,338 in Department Budget Unit 0301 (Health Services Detention). BACKGROUND: The Health Services Department is reassigning the vacant Exempt Medical Staff - Dentist position to the Hospital Enterprise in order to recruit a permanent employee. This position reassignment will allow the incumbent to provide dental care services to patients in the other four (4) dental clinics located in Bay Point, Martinez, Pittsburg and Richmond as well as detention. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jo-Anne Linares, (925) 957-5240 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 22 To:Board of Supervisors From:Anna Roth, Health Services Date:October 9, 2018 Contra Costa County Subject:Reassign Exempt Medical Staff-Dentist Position #8480 to the Hospital Enterprise in the Health Services Department 10/9/18 BOS minutes 302 CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, there will be insufficient dental providers in the health centers which negatively impacts patient services. AGENDA ATTACHMENTS P300 22360 Reassign Dentist from 0301 to 0540 MINUTES ATTACHMENTS Signed P300 22360 10/9/18 BOS minutes 303 POSITION ADJUSTMENT REQUEST NO. 22360 DATE 9/20/2018 Department No./ Department Health Services Budget Unit No. 0540 Org No. 5754 Agency No. A18 Action Requested: Reassign vacant Exempt Medical Staff-Dentist (VPW0) position #8480 from Department #0301/5700 (Detention) to Department #0540/6373 (Hospital Enterprise) in the Health Services Department . Proposed Effective Date: 10/10/2018 Cl assification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $0.00 Net County Cost Total this FY $0.00 N.C.C. this FY SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% Enterprise Fund 1 Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Jo-Anne Linares ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 10/3/2018 Approve Recommendation of Director of Human Resources Disapprove Recomme ndation of Director of Human Resources /s/ Julie DiMaggio Enea Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 10/9/18 BOS minutes 304 REQUEST FOR PROJECT POSITIONS Department Date 10/3/2018 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c . Les s revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY 10/9/18 BOS minutes 305 10/9/18 BOS minutes 306 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22354 to cancel two vacant Mental Health Clinical Specialist positions #17477 and #17478 (VQSB) at salary plan and grade level TC-1384 ($4,980-$7,394) and add two permanent full-time Utilization Review Coordinator (VWSD) positions at salary plan and grade level ZN5-1885 ($9,009-$10,950) in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval, there is an annual cost increase of $131,826 with pension cost of $32,502 already included. The cost is fully funded by Mental Health Realignment. BACKGROUND: The Health Services Department is requesting to cancel two vacant Mental Health Clinical Specialist positions #17477 and #17478 and add two Utilization Review Coordinator positions allocated to Behavioral Health Division. These positions are necessary to ensure the appropriateness and evaluation of treatment with regards to concurring medical conditions, prescribing of medications and identifying medical issues during the review of documentation for authorization of services. These duties are within the scope of APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sabrina Pearson, (925) 957-5240 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 23 To:Board of Supervisors From:Anna Roth, Health Services Date:October 9, 2018 Contra Costa County Subject:Add two Utilization Review Coordinator positions and cancel two vacant Mental Health Clinical Specialist Positions 10/9/18 BOS minutes 307 BACKGROUND: (CONT'D) practice of Utilization Review Coordinators, and cannot be performed by a Mental Heath Clinical Specialist. The evaluation of medical condition of our consumers is required as part of the Utilization Review criteria for authorization of services and review of treatment plans. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Behavioral Health Division will not be properly staffed to provide appropriate level of health care services to consumers. AGENDA ATTACHMENTS P300 22354 Add 2 Util Rev Coord_Cxl 2 MH Clinical Spec MINUTES ATTACHMENTS Signed P300 22354 10/9/18 BOS minutes 308 POSITION ADJUSTMENT REQUEST NO. 22354 DATE 9/20/2018 Department No./ Department Health Services Department Budget Unit No. 0467 Org No. 5943 Agency No. A18 Action Requested: Cancel two Mental Health Clinical Specialist (VQSB) position #17477 and #17478 and add two Utilization Review Coordinator (VWSD) positions in the Health Services Department. Proposed Effective Date: 11/1/2018 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: Estimated total cost adjustment (salary / benefits / one time): Total annual cost $131,826.00 Net County Cost $0.00 Total this FY $87,884.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% Funded by Mental Health Realignment Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Sabrina Pearson ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 10/2/2018 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources /s/ Julie DiMaggio Enea Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 10/9/18 BOS minutes 309 REQUEST FOR PROJECT POSITIONS Department Date 10/2/2018 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY 10/9/18 BOS minutes 310 10/9/18 BOS minutes 311 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22359 to add one permanent Clerical Supervisor position (JWHF) at salary plan and grade level K6X-1290 ($4,393-$5,610) in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval, there is an annual cost of approximately $121,468 with pension cost of $25,639 already included. The entire cost is funded equally with 50% Mental Health Realignment and 50% Drug Medi-Cal Waiver dollars. BACKGROUND: The Health Services Department is requesting to add one permanent Clerical Supervisor position in the Behavioral Health Division for the Care Management Access Unit. Currently one Clerical Supervisor is overseeing both the Care Management's Access Line and Provider Services program which are located in different building locations. The current Supervisor oversees 15 clerks and has to travel between the locations to ensure expectations are being met. In addition to supervising the clerical staff assigned to the Access Unit, this position will be responsible for assisting with the implementation of the policy, procedures and guidelines for clerical /administrative staff providing support to Alcohol APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sabrina Pearson, (925) 957-5240 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 24 To:Board of Supervisors From:Anna Roth, Health Services Date:October 9, 2018 Contra Costa County Subject:Add one permanent Clerical Supervisor position in the Health Services Department 10/9/18 BOS minutes 312 BACKGROUND: (CONT'D) and Other drug service; providing ongoing training, documentation of procedures, and compiling data for management team and support to Alcohol and Other Drugs staff handling authorization of services; and assisting the Program Manager with ensuring that telephones calls are documented and responded to in a timely manner, and that the required data is compiled accuracy and timely. CONSEQUENCE OF NEGATIVE ACTION: Failure to approve this request will hinder the units' ability to provide appropriate level of client services to members of the community. AGENDA ATTACHMENTS P300 22359 Add 1 Clerical Supervisor in HSD MINUTES ATTACHMENTS Signed P300 22359 10/9/18 BOS minutes 313 POSITION ADJUSTMENT REQUEST NO. 22359 DATE 9/21/18 Department No./ Department Health Services Department Budget Unit No. 0467 Org No. 5941 Agency No. A18 Action Requested: Add one Clerical Supervisor (JWHF) position at in the Health Services Department. Proposed Effective Date: 11/1/2018 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: Estimated total cost adjustment (salary / benefits / one time): Total annual cost $121,468.00 Net County Cost $0.00 Total this FY $80,978.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Funded 50% Mental Health Realignment 50% Drug Med-Cal Wai Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Sabrina Pearson ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 10/2/2018 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources /s/ Julie DiMaggio Enea Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 10/9/18 BOS minutes 314 REQUEST FOR PROJECT POSITIONS Department Date 10/2/2018 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY 10/9/18 BOS minutes 315 10/9/18 BOS minutes 316 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22358 to add one Administrative Services Assistant III (APTA) position at salary plan and grade level ZB5-1631 ($6,174-$7,504) in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval, this request has an annual cost of $156,556 with pension costs of $34,290 already included. This cost is fully funded by Mental Health Realignment. BACKGROUND: The Health Services Department is requesting to add one Administrative Services Assistant III position in the Provider Services Unit within Behavioral Health Division. Provider Services is a compliance unit responsible for Medi-Cal certification/re-certification of county-owned and operated programs, including all mental health clinics for children, transitional aged youth, adults and older adults. The primary duties and responsibilities of the new position will include coordinating the re-credentialing of all active providers for the Contra Costa Mental Heath Plan and updating/maintaining provider APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sabrina Pearson, 925-957-5240 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 25 To:Board of Supervisors From:Anna Roth, Health Services Date:October 9, 2018 Contra Costa County Subject:Add one Administrative Services Assistant III position 10/9/18 BOS minutes 317 BACKGROUND: (CONT'D) information in the ShareCare system for billing purposes. The incumbent will act as a liaison between Provider Services Unit and all mental health professionals, including psychiatrists, registered nurses, psychiatrists nurse practitioners and peer providers in the county and contractors to collect update and maintain required data for Network Adequacy Certification of Mental Health Plan. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Behavioral Health Division Provider Services will not be properly staffed and run the risk of losing credentialing for Mental Health providers. AGENDA ATTACHMENTS P300 22358 Add ASA III in HSD MINUTES ATTACHMENTS Signed P300 22358 10/9/18 BOS minutes 318 POSITION ADJUSTMENT REQUEST NO. 22358 DATE 9/24/2018 Department No./ Department Health Services Department Budget Unit No. 0467 Org No. 5943 Agency No. A18 Action Requested: Add one Administrative Services Assistant III (APTA) position in the Health Services Department Proposed Effective Date: 11/1/2018 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: Estimated total cost adjustment (salary / benefits / one time): Total annual cost $156,556.00 Net County Cost $0.00 Total this FY $91,324.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% Funded Mental Health Realignment Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Sabrina Pearson ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 10/2/2018 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources /s/ Julie DiMaggio Enea Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 10/9/18 BOS minutes 319 REQUEST FOR PROJECT POSITIONS Department Date 10/2/2018 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY 10/9/18 BOS minutes 320 10/9/18 BOS minutes 321 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22357 to add one Mental Health Community Support Worker II (VQVB) position at salary plan and grade level TC5-0875 ($2,920-$3,550) in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval, this request has an annual cost of approximately $83,274 with pension cost of $16,222 already included. The cost is fully funded by Mental Health Services Innovation grant funds. BACKGROUND: The Health Services Department is requesting to add one Mental Health Community Support Worker II to the Behavioral Health Division. This position will support the new East County Mental Health Clinic Tele-Psychiatry Program. The incumbent will play a vital role in assisting in the delivery of tele-psychiatry services and ensuring quality care for those mental health consumers who receive tele-psychiatry medication support services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sabrina Pearson, (925) 957-5240 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 26 To:Board of Supervisors From:Anna Roth, Health Services Date:October 9, 2018 Contra Costa County Subject:Add one Mental Health Community Support Worker II position in the Health Services Department 10/9/18 BOS minutes 322 BACKGROUND: (CONT'D) The primary duties will include setting up tele-psychiatry equipment; monitoring and assisting consumers' needs during the visit, including any risk management events; obtaining, completing and maintaining consumer chart documentation in compliance with the Behavioral Health documentation standards and policies; and other related duties as assigned. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, East County Mental Health Clinic Tele-Psychiatry Program will not have the adequate support staff to assist consumers. AGENDA ATTACHMENTS P300 22357 Add 1 MH Community Support Worker II in HSD MINUTES ATTACHMENTS Signed P300 22357 10/9/18 BOS minutes 323 POSITION ADJUSTMENT REQUEST NO. 22357 DATE 9/25/2018 Department No./ Department Health Services Department Budget Unit No. 0467 Org No. 5899 Agency No. A18 Action Requested: Add one Mental Health Community Support Worker II (VQVB) position in the Health Services Department. Proposed Effective Date: 11/1/2018 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: Estimated total cost adjustment (salary / benefits / one time): Total annual cost $83,274.00 Net County Cost $0.00 Total this FY $55,516.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% Funded Mental Health Services Innovation Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Sabrina Pearson ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 10/2/2018 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources /s/ Julie DiMaggio Enea Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 10/9/18 BOS minutes 324 REQUEST FOR PROJECT POSITIONS Department Date 10/2/2018 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitt ed 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY 10/9/18 BOS minutes 325 10/9/18 BOS minutes 326 RECOMMENDATION(S): DIRECT the Human Resources Director, or designee, to allocate the three percent wage increase negotiated for specified employees in the Community Services Bureau on top off the minimum wage increase of January 1, 2018. FISCAL IMPACT: The resolution implementing a wage increase for specified Community Services Unit employees impacted by this action was on the Board's agenda of September 25, 2018. The cost of the three percent (3%) wage increase is dependent upon the number of hours worked by the employees. All costs will be absorbed by the Community Services Bureau of the Employment and Human Resources Department. This action is administrative and has no additional cost. BACKGROUND: On December 5, 2017, the Board of Supervisors adopted Resolution No. 2017/396 which specifies actions to align employee wages with the California hourly minimum wage. In order to remain in step, job classes below the State of California minimum wage will be reallocated on the salary schedule on January 1 of each year to set Step 1 of the salary range at the minimum wage. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Dianne Dinsmore, Human Resources Director, Robert Campbell, County Auditor-Controller C. 27 To:Board of Supervisors From:David Twa, County Administrator Date:October 9, 2018 Contra Costa County Subject:Direct the Human Resources Department to Adjust Specific Salary Ranges in relation to California Minimum Wage 10/9/18 BOS minutes 327 BACKGROUND: (CONT'D) Several classifications within the Community Services Bureau were adjusted on January 1, 2018 pursuant to Resolution No. 2017/396. The minimum wage Board Order included a statement that read "If a Memorandum of Understanding provides for a general negotiated salary increase (NSI), and such increase would exceed the January 1 minimum wage, the salary range will be adjusted to the level it would have been as the result of the NSI as though the January 1 minimum wage adjustment had not occurred". Subsequently, on September 24, 2018, the County adopted a three percent (3%) wage increase for employees in the Community Services Units represented by Public Employees Union Local 1. Because four of the effected classifications fall below the January 1, 2019 California Minimum Wage of $12.00, even if the wage adjustment is calculated on current salary, it is recommended that these classification be allocated the entire three percent wage increase negotiated "on top off" the minimum wage increase of January 1, 2018. It is also recommended that these classifications continue to be adjusted for minimum wage each January 1. CONSEQUENCE OF NEGATIVE ACTION: If this request is not approved, specified employees in the Community Services Bureau will not receive a three percent wage increase. ATTACHMENTS Minimum Wage Board Order - December 5, 2017 10/9/18 BOS minutes 328 10/9/18 BOS minutes 329 10/9/18 BOS minutes 330 RECOMMENDATION(S): ADOPT Resolution No. 2018/517 to 1) grant an exemption to Contra Costa County Salary Regulations Section 4.12 and 2) adjust the salary step of the incumbent of Position No. 16318 (Employee No. 70108) in the classification of of Health Plan Nurse Program Director (VRFA) to Step 4 of salary range ZLA 2125 ($11,030-$13,407) effective October 8, 2018. FISCAL IMPACT: Upon approval, this action will result in an annual cost of approximately $17,297, including pension costs of $11,000, and will be funded by Contra Costa Health Plan membership premiums. BACKGROUND: The Health Plan Nurse Program Director position is responsible for managing the Utilization Management and Authorization unit in the Contra Costa Health Plan. The permanent position has been vacant since 2015. In March of 2018, a recruitment was conducted to fill the permanent position and the Department received 15 applications, but only three individuals met the required minimum qualifications. The recruitment was re-opened in August of 2018, and an internal candidate applied for and was offered the position. The County Salary Regulations regarding Salary on Transfer would have placed the appointee at APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Julie DiMaggio Enea (925) 335-1077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: HSD Personnel Admin, Human Resources C. 28 To:Board of Supervisors From:David Twa, County Administrator Date:October 9, 2018 Contra Costa County Subject:Resolution No. 2018/517 Authorizing Advance Step Placement of Health Plan Nurse Program Director Incumbent 10/9/18 BOS minutes 331 BACKGROUND: (CONT'D) Step 2 of the Salary Schedule in the new classification. Based on the difficulty the Department has faced with recruiting to fill this position permanently, we recommend that the incumbent’s salary step be adjusted to Step 4 upon transfer. The pertinent section of the Salary Regulations are in Section 4: Salary Administration – Class and Other Changes. Section 4.12 states, in part, "An employee who transfers to a position in a different class than that he previously occupied, but at a different salary range within five (5) percent at the top step, shall be paid at the same salary as he was receiving before the transfer. If the former salary is not a step on the new range, the employee shall be paid at the next higher step on the new range; if no higher step is available, the employee shall be paid at the next lower step on the new range." CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the position will remain vacant pending another recruitment. AGENDA ATTACHMENTS Resolution No. 2018/517 Resolution No. 2018/517 MINUTES ATTACHMENTS Signed Res 2018/517 10/9/18 BOS minutes 332 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 10/09/2018 by the following vote: AYE:5 John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2018/517 In The Matter Of: Adjusting the Salary Step of the incumbent in Position No. 16318 (Employee No. 70108) in the Health Plan Nurse Program Director classification WHEREAS, the salary regulations state, in part, "An employee who transfers to a position in a different class than that he previously occupied, but at a different salary range within five (5) percent at the top step, shall be paid at the same salary as he was receiving before the transfer. If the former salary is not a step on the new range, the employee shall be paid at the next higher step on the new range; if no higher step is available, the employee shall be paid at the next lower step on the new range"; and WHEREAS, the Health Plan Nurse Program Director position has been vacant since 2015; and WHEREAS, the Health Services Department has recruited to fill the position twice in 2018, the result of which is only one eligible candidate who is a current employee and who is willing to accept the position at Step 4 of the salary range; and WHEREAS, as recommended by the appointing authority, there is a need to recognize and compensate this employee accordingly by placing her at step 4 of the salary range for the Health Plan Nurse Program Director job class; NOW, THEREFORE, BE IT RESOLVED that, effective October 8, 2018, an exemption to the Contra Costa County Salary Regulations has been granted to move the incumbent of Position No. 16318 (Employee No. 70108) from Step 2 to Step 4 of the Health Plan Nurse Program Director class salary range. Contact: Julie DiMaggio Enea (925) 335-1077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: HSD Personnel Admin, Human Resources 10/9/18 BOS minutes 333 10/9/18 BOS minutes 334 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22321 to reclassify one (1) full-time Information System Programmer Analyst II (LPVA) (represented) position #13465 at salary plan and grade ZA5 1594 ($5,952-$7,234) and its incumbent to an Information Systems Supervisor (LBHB) (represented) at salary plan and grade ZA5 1744 ($6,905-$8,393), and place the incumbent at step 3 of the salary range of the new classification; and reclassify one (1) full-time Information System Programmer Analyst II (LPVA) (represented) position #12534 at salary plan and grade ZA5 1594 ($5,952-$7,234) and its incumbent to a Senior Business Systems Analyst (LTVJ) (represented) at salary plan and grade ZB5 1787 ($7,205-$9,655), and place incumbent at step 3 of the salary range of the new classification in the Library Department. FISCAL IMPACT: Upon approval, this action will result in an annual cost to the Library Fund of approximately $19,851.00. No fiscal impact to the County general fund. BACKGROUND: Over the past several APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Natalie Darone, (925) 608-7700 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Natalie Darone C. 29 To:Board of Supervisors From:Melinda Cervantes, County Librarian Date:October 9, 2018 Contra Costa County Subject:Reclassify two Information System Programmer Analyst II incumbents to Information Systems Supervisor and Senior Business Analyst 10/9/18 BOS minutes 335 BACKGROUND: (CONT'D) years both employees in the position of Information System Programmer Analyst II have assumed more responsibilities and varied job duties at a higher level than what is typically allocated to their current classification. Both employees completed position description questionnaires, and the Human Resources Department performed a desk audit of the job duties of each incumbent. Based on the review of the position description questionnaire, job class descriptions, desk audit observations, interviews with the employees and their supervisor, documentation provided by the department and consultation with the Department of Information Technology, it was determined that the preponderance of the duties and responsibilities of the incumbents warrants a reclassification of one employee to Information Systems Supervisor, and the other employee to a Senior Business Systems Analyst. CONSEQUENCE OF NEGATIVE ACTION: If these position changes are not approved, the incumbents will not be properly classified. AGENDA ATTACHMENTS P300 22321 Reclassify IT positions In Library P300 22321 HR Recommendations MINUTES ATTACHMENTS Signed P300 22321 10/9/18 BOS minutes 336 POSITION ADJUSTMENT REQUEST NO. 22321 DATE 6/15/2018 Department No./ Department County Library Budget Unit No. 0620 Org No. 3702 Agency No. 85 Action Requested: Reclassify two (2) full-time 40/40 Information System Programmer Analyst II (LPVA) position Nos.13465 and 12534 and their incumbents to one (1) full-time (40/40) Information Systems Supervisor (LBHB) position and one (1) full- time 40/40 Senior Business Systems Analyst (LTVJ) position. Proposed Effective Date: 7/1/2018 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost ($19,581.00) Net County Cost $0.00 Total this FY ($19,581.00) N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Library Fund Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Melinda S. Cervantes ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT BR for JE 6/29/2018 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 7/30/2018 See attachment. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) LaShonda Smith, HR Consultant 7/30/2018 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 10/4/2018 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources /s/ Julie DiMaggio Enea Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 10/9/18 BOS minutes 337 REQUEST FOR PROJECT POSITIONS Department Date 10/4/2018 No. xxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY 10/9/18 BOS minutes 338 AIR 33817 P300 22321 Human Resources Department Recommendations ADOPT Position Adjustment Resolution No. 22321 to reclassify one full-time Information System Programmer Analyst II (LPVA) (represented) position #13465 at salary plan and grade ZA5 1594 ($5,952-$7,234) and its incumbent to an Information Systems Supervisor (LBHB) (represented) at salary plan and grade ZA5 1744 ($6,905- $8,393), and place the incumbent at step 3 of the salary range of the new classification; and reclassify one full-time Information System Programmer Analyst II (LPVA) (represented) position No.12534 at salary plan and grade ZA5 1594 ($5,952-$7,234) and its incumbent to a Senior Business Systems Analyst (LTVJ) (represented) at salary plan and grade ZB5 1787 ($7,205-$9,655), and place incumbent at step 3 of the salary range of the new classification in the Library Department. 10/9/18 BOS minutes 339 10/9/18 BOS minutes 340 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22346 to add one Chief of Police-Contract Agency-Exempt (6XF1) (unrepresented) position at salary plan and grade BS2 2320 ($13,816) in Custody Services Bureau-Contract Agency- Department 277. FISCAL IMPACT: No net county cost. 100% funded by law enforcement services contracts. BACKGROUND: The Office of the Sheriff provides law enforcement services to several contract agencies throughout Contra Costa County. Sheriff's Office employees at the rank of Lieutenant are assigned to manage these law enforcement contracts and act in the capacity of "Chief of Police." Currently, these lieutenants can receive a police manager differential of up to 9% of their base pay, at the discretion of the contract agency, in order to compensate them for the additional responsibilities and authority. Upon request of the Contract Agency to the Sheriff, the Lieutenant assigned to the Contract may be considered APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Hallie Wachowiak, (925) 335-1552 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Mary Jane Robb C. 30 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:October 9, 2018 Contra Costa County Subject:Position adjustment to add one Chief of Police-Contract Agency-Exempt (6XF1) (unrepresented) position in the Office of the Sheriff (Department 277) 10/9/18 BOS minutes 341 BACKGROUND: (CONT'D) for a reclassification to Chief of Police-Contract Agency - Exempt, with the agreement that the Contractor will pay 100% of the increased salary and benefit costs of the reclassification. CONSEQUENCE OF NEGATIVE ACTION: Failure to approve the request would impede the organization structure of the Office of the Sheriff. AGENDA ATTACHMENTS P300 No 22346 MINUTES ATTACHMENTS Signed P300 22346 10/9/18 BOS minutes 342 POSITION ADJUSTMENT REQUEST NO. 22346 DATE 9/14/2018 Department No./ Department Office of the Sheriff Budget Unit No. 0277 Org No. 2591 Agency No. 25 Action Requested: Position adjustment to establish add a Chief of Police-Contract Agency-Exempt (6XF1) (unrepresented) in Department 277 (Custody Services Bureau-Contract Agency) in the Office of the Sheriff Proposed Effective Date: 10/1/2018 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: Estimated total cost adjustment (salary / benefits / one time): Total annual cost $0.00 Net County Cost $0.00 Total this FY $0.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT N/A Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Mary Jane Robb ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Paul Reyes 9/21/2019 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 9/27/2018 Add one Chief of Police-Contract Agency-Exempt (6XF1) poisition in Department 277 (Custody Services Bureau-Contract Agency) in the Office of the Sheriff Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. 10/1/2018(Date) Tanya Williams 9/27/2018 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 10/4/2018 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Paul Reyes Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 10/9/18 BOS minutes 343 REQUEST FOR PROJECT POSITIONS Department Date 10/4/2018 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY 10/9/18 BOS minutes 344 10/9/18 BOS minutes 345 RECOMMENDATION(S): APPROVE and AUTHORIZE the Agricultural Commissioner, or designee, to execute a Pest Detection Agreement containing modified indemnification language with the California Department of Food and Agriculture (CDFA) to receive reimbursement in an amount not to exceed $736,100 to provide pest detection services for the period July 1, 2018 through June 30, 2019. FISCAL IMPACT: Agreement 18-0207 will reimburse the Department for expenses incurred, not to exceed $736,100 during the period July 1, 2018 through June 30, 2019 for pest detection services performed on behalf of the California Department of Food and Agriculture (CDFA) in Contra Costa County. This revenue was budgeted for the Department in FY 2018/19. There is no county match of funds. BACKGROUND: The County shall provide services for the placement and servicing of traps for the detection of exotic insect pests, which are considered hazardous to agriculture and the economy of California. The insects may include, but are not limited to, the Mediterranean Fruit Fly, Mexican Fruit Fly, Oriental Fruit Fly, Melon Fly, Gypsy Moth and Japanese Beetle. This agreement includes delimitation work associated with the detection of one or more life stages of target pests in the County. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: 608-6600 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 31 To:Board of Supervisors From:Matt Slattengren Date:October 9, 2018 Contra Costa County Subject:Approve and Authorize Pest Detection Agreement 10/9/18 BOS minutes 346 CONSEQUENCE OF NEGATIVE ACTION: A negative action would result in the loss of revenue to the Department and possible threat to our local agriculture and residents of Contra Costa County. 10/9/18 BOS minutes 347 RECOMMENDATION(S): APPROVE and AUTHORIZE the County Librarian, or designee, to apply for and accept a grant in the amount of $62,100 from the California Public Utilities Commission to provide computer equipment and furniture for the El Sobrante Library, for the period January 1 through June 30, 2019. FISCAL IMPACT: The Library is required to cover at least 15% of the total cost of the grant project. The total cost of the grant project is $76,450. The Library will fund $14,350, or 19%, of the total cost. BACKGROUND: The California Public Utilities Commission (CPUC), through the California Advanced Services Fund, offers grant opportunities to support educational programs and equipment for internet access in low-income and under-served communities. On February 27, 2018, the El Sobrante Library was severely damaged by fire. The interior of the building and its contents suffered extensive smoke and water damage, so much so that all its collections, computers, furniture, carpet, lighting, electrical, data, telecommunications and interior infrastructure, such as walls and ceiling, will be replaced. The Library has been closed since the APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Walt Beveridge 925-608-7730 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 32 To:Board of Supervisors From:Melinda Cervantes, County Librarian Date:October 9, 2018 Contra Costa County Subject:Grant from the California Public Utilities Commission 10/9/18 BOS minutes 348 BACKGROUND: (CONT'D) fire, which is a significant loss and hardship for the residents of El Sobrante, and especially for families with young children and those who rely on the library for their Internet connection and computer use. Funding from the CPUC Broadband Access Project grant will go a long way in restoring essential library services to the residents of El Sobrante. CONSEQUENCE OF NEGATIVE ACTION: Insurance will partially pay the cost of reconstruction, however a significant portion of the rebuild costs will be borne by the Library. If received, this grant funding will offset some of the costs associated with reopening the El Sobrante Library to the public. CHILDREN'S IMPACT STATEMENT: A library that provide families and children with access to computers and the Internet supports the following four statements: 1. Children Ready for and Succeeding in School: 2. Children and Youth Healthy and Preparing for Productive Adulthood: 3. Families that are Economically Self Sufficient: 4. Communities that are Safe and Provide a High Quality of Life for Children and Families. 10/9/18 BOS minutes 349 RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Grant Agreement #29-540-5 (CA1071L9T051705) with the United States Department of Housing and Urban Development (HUD), Supportive Housing Program to pay the County an amount not to exceed $317,135, for the County’s Homeless Destination Home Program, for the period December 1, 2018 through November 30, 2019. FISCAL IMPACT: Approval of this grant will result in an amount not to exceed $317,135 of funding from HUD. The grant requires a County match of 25% from the County General Fund, which may be satisfied with in kind services. BACKGROUND: The County’s Homeless Destination Home Program provides permanent supportive housing to adults throughout Contra Costa County. The Program includes case management, assistance with enrolling in benefits and services, including access to peer support groups are all part of a larger continuum of services that allow individuals to work through many of the issues that led to their homelessness, while simultaneously moving toward a more sustainable future. Other benefits APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lavonna Martin, (925) 608-6701 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: L Walker , M Wilhelm C. 33 To:Board of Supervisors From:Anna Roth, Health Services Director Date:October 9, 2018 Contra Costa County Subject:Grant Agreement #29-540-5 from the United States Department of Housing and Urban Development (HUD) 10/9/18 BOS minutes 350 BACKGROUND: (CONT'D) of the program include assistance in accessing benefits like Medi-Cal and SSI/SSDI, referral to services, health and life skills education, crisis intervention and counseling. Participants enrolled will have access to County Behavioral Health Services/Mental Health, County Health Care for the Homeless, and County Alcohol and Other Drug Services. Approval of Grant Agreement #29-540-5 will allow the County to continue the HUD Permanent Supportive Housing Program, through November 30, 2019. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the County will not receive funding to support the County’s Homeless Destination Home Program. 10/9/18 BOS minutes 351 RECOMMENDATION(S): 1. APPROVE the allocation of the 2018 Housing Opportunities for Persons with HIV/AIDS funds as follows: $365,000 to the County Health Services HIV/AIDS program, $434,665 for housing development, and $55,885 for program administration; and 2. APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to enter into a fiscal year 2018 funding agreement with the City of Oakland that authorizes the County to administer $855,550 in Housing Opportunities for Persons with HIV/AIDS funds for housing and supportive services for low-income persons with HIV/AIDS, for the period July 1, 2018 through June 30, 2021. FISCAL IMPACT: No General Fund impact. Housing Opportunities for Persons with HIV/AIDS (HOPWA) funds are provided through the U.S. Department of Housing and Urban Development (HUD) to the City of Oakland, as administering agent. Consistent with HOPWA regulations, $55,885 is designated to cover staff costs associated with program administration. CATALOG OF FEDERAL DOMESTIC ASSISTANCE (CFDA NUMBER): Housing Opportunities for Persons with HIV/AIDS Program - 14.241 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kristin Sherk 925-674-7887 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 34 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:October 9, 2018 Contra Costa County Subject:Housing Opportunities for Persons with HIV/AIDS Funding Agreement between the City of Oakland and the County of Contra Costa 10/9/18 BOS minutes 352 BACKGROUND: The National Affordable Housing Act (Public Law 101-625, approved November 28, 1990) authorizes the Housing Opportunities for Persons with HIV/AIDS Program (HOPWA) to provide states and localities with resources to devise long-term comprehensive strategies for meeting the housing needs of persons with HIV/AIDS and related diseases. The City of Oakland (City) is the HOPWA grant recipient for Alameda and Contra Costa counties. The City allocates HOPWA funds between the counties based on the number of HIV/AIDS cases. Approval of a funding agreement with the City will provide $855,550 in fiscal year 2018 funds to the County. These funds may be used for site acquisition, rehabilitation and new construction of affordable housing; supportive services; housing information services; rent and utility subsidies; and certain other housing related activities for low-income persons with HIV/AIDS in both incorporated and unincorporated areas of the County. County staff from the Department of Conservation and Development (DCD) and staff from the Health Services Department (HSD) coordinate periodically to identify and address the housing-related service needs of low-income persons with HIV/AIDS in Contra Costa County. HOPWA funds are allocated to HSD annually to administer housing services. Funding allocations for both housing development and services are based on factors such as client needs and timely expenditure of HOPWA funds. The recommended allocations for 2017 reflect the anticipated funding needed for HSD to continue its HIV/AIDS program ($365,000) and DCD’s program administration costs ($55,885), and the remainder is allocated for housing for persons with HIV/AIDS ($434,665). The Contra Costa Consortium (County staff and staff from the cities of Antioch, Concord, Pittsburg, and Walnut Creek) will make recommendations to the Board of Supervisors at a later date on the component of funding for housing. The HSD HIV/AIDS program award of HOPWA funding is sufficient to allow for the continuation of the services through June 30, 2020. HSD HIV/AIDS program activities include housing advocacy and housing information services, including client intake, housing needs assessment, assistance with locating affordable housing, assistance with housing-related benefit applications, development and implementation of client housing plans, emergency assistance funds, follow-up to ensure receipt of benefits and housing, and referral to other services. In fiscal year 2018/19, HSD will continue a Short Term Rental Mortgage and Utility Assistance Program (STRMU) as part of a homeless prevention strategy, intended to reduce the risks of homelessness and to improve access to health care and other needed support. STRMU will involve efforts to restore client self-sufficiency and future independence from housing support by the end of the program's term. This will be accomplished through the use of time-limited housing assistance payments for eligible individuals and by the creation of individual housing service plans that include an assessment of current resources and the establishment of long-term goals for recipient households. The Department of Conservation and Development requests that the Board of Supervisors approve the recommended allocations and attached Funding Agreement in its substantially final form. CONSEQUENCE OF NEGATIVE ACTION: If the Board does not approve the fiscal year 2018 HOPWA funding agreement with the City of Oakland, the County would not receive and administer $855,550 in HOPWA funds, and low-income persons with HIV/AIDS in the County would lose vital housing and supportive services. ATTACHMENTS 2018 HOPWA Funding Agreement 10/9/18 BOS minutes 353 FUNDING AGREEMENT BETWEEN THE CITY OF OAKLAND AND CONTRA COSTA COUNTY FOR THE 2018 HOPWA PROGRAM This funding agreement (“Agreement”) is dated July 1, 2018, and is between the City of Oakland, a municipal corporation (the “City”), and CONTRA COSTA COUNTY, a political subdivision of the State of California, (the "County" or “Project Sponsor”). Grant Number: CAH18F001 RECITALS A. The City has received Housing Opportunities for Persons with AIDS Program funds from the United States Department of Housing and Urban Development ("HUD"), identified as #14.241 in the Catalog of Federal Domestic Assistance, pursuant to the HOPWA Program (the “HOPWA Funds”). The HOPWA Funds must be used in accordance with 24 C.F.R. Section 574 et seq. B. The County is a project sponsor under the HOPWA Program. The City and the County desire that the County receive and administer $855,550 of the HOPWA Funds on the City’s behalf (the “HOPWA Allocation”). C. The Oakland City Council passed Resolution Number 87317 C.M.S. authorizing this agreement with Project Sponsor for the HOPWA Program. D. Using the selection process set forth in Schedule A, the County will contract with one or more nonprofit housing developers (each a “Developer”) and service providers (each a "Sub-recipient") to carry out projects that result in housing development, supportive services, and/or homeless prevention activities for persons with HIV/AIDS. The County will also monitor the Sub-recipients’ and Developers’ performance under the contract(s). The parties therefore agree as follows: AGREEMENT 1. PERFORMANCE PERIOD The term of this Agreement begins July 1, 2018 and ends June 30, 2021. 2. FUNDING AMOUNT The HOPWA Allocation shall not exceed, Eight Hundred Fifty-Five Thousand, Five Hundred and Fifty Dollars ($855,550). 10/9/18 BOS minutes 354 3. PROJECT SELECTION; BUDGET; DEVELOPERS/SUB-RECIPIENTS The County shall select projects to be undertaken (“Activities”) pursuant to this Agreement in accordance with the priority-setting and selection process set forth in Schedule A. A list of Developers, Sub-recipients and Activities approved by both the City and the County will be attached to this Agreement as Schedule A-1 once the list is approved by both the City and the County, which Schedule A-1 shall immediately form part of this Agreement. The County shall use the HOPWA Allocation in accordance with the budget set forth in Schedule B. The HOPWA Allocation may only be used for activities (i) identified in Schedule A-1 that are carried out by the corresponding Developers or Sub-recipients identified on Schedule A-1 and (ii) consistent with the activities described in Section 7 – Use of Funds, below. Amounts received from this Agreement may not be used to replace other amounts made available or designated by State or local governments. 4. CONTRACTING Prior to the execution of any proposed contract in connection with this Agreement, the County shall submit to City a staff report allocating funds and describing the proposed Activities to be funded. The City reserves the right to review and approve the contract, and will provide any comments within 15 days of receipt. Following the execution of any contract by the County in connection with this Agreement, the City reserves the right to monitor the performance of the Sub-recipient and/or Developer under the contract to ensure that the County appropriately administers and monitors said contracts. 5. FUNDING DISTRIBUTION The County shall distribute the HOPWA Allocation to Sub-recipients and Developers in the County of Contra Costa. 6. PROGRAM REQUIREMENTS The County is responsible for ensuring that Sub-recipients and Developers comply with all HOPWA Program requirements, as set forth in 24 CFR Part 574, the AIDS Housing Opportunity Act, as amended by the Housing and Community Development Act of 1992, and any other program requirements imposed by HUD. The relevant requirements are hereby incorporated into this Agreement by reference. The County will ensure all Activities are carried out in compliance with the following federal laws and regulations: a. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA) (42 U.S.C. 4601-4655) and implementing regulations at 49 CFR part 24; 10/9/18 BOS minutes 355 b. The Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4821-4846) and the Residential Lead-Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851- 4856), and implementing regulations at 24 CFR Part 35; c. Flood Disaster Protection Act of 1973 (42 U.S.C. 4001 et seq.); and d. the Coastal Barrier Resources Act, 16 U.S.C. 3501 e. Applicability of OMB Circulars (24 CFR Part 574, Subpart G, 574.605) 7. USE OF FUNDS Subject to applicable requirements described in HOPWA regulation Title 24 C.F.R. sections 574.310, 574.320, 574.330, and 574.340, HOPWA Allocation is meant to assist all forms of housing designed to assist Low Income Persons with HIV/AIDS, including preventing homelessness, providing emergency housing, shared housing arrangements, apartments, single room occupancy (SRO) dwellings, and community residences. Appropriate supportive services, as required by section 574.310(a), must be provided as part of any HOPWA-assisted housing, but the County may use the HOPWA Allocation to provide services independent of any housing activity. The County shall ensure that the HOPWA Allocation is used only for HOPWA-eligible activities as approved by the City identified in Schedule A-1 and that fall under one or more of the following activity categories: a. Housing information services including, but not limited to, providing counseling, information and referral to assist an eligible person to locate, acquire, finance and maintain housing. This may include Fair Housing counseling for eligible persons who may encounter discrimination on the basis of race, color, religion, sex, age, national origin, familial status, or handicap; b. Resource identification to establish, coordinate and develop housing assistance resources (preliminary research, determining feasibility of specific housing related initiatives). c. Acquisition, rehabilitation, conversion, lease, and repair of facilities to provide housing and services. d. New construction (SROs and community residences only). e. Project or tenant-based rental assistance, including assistance with shared housing arrangements. f. Short-term rent, mortgage, and utility payments to prevent homelessness. 10/9/18 BOS minutes 356 g. Supportive services including, but not limited to health, mental health assessment, permanent housing placement, drug and alcohol abuse treatment and counseling, day care, personal assistance, nutritional services, intensive care when required, and assistance in gaining access to local State and Federal government benefits and services, except that health services may only be provided to individuals with acquired immunodeficiency syndrome or related diseases and not to family members of these individuals; h. Operating costs for housing, including maintenance, security, operation, insurance, utilities, furnishings, equipment and other incidental costs. i. Technical assistance in establishing and operating a community residence, including planning and other predevelopment or pre-construction expenses and outreach and education regarding HIV\AIDS to persons residing in close proximity. 8. MONITORING AND REPORTING The County shall conduct an ongoing assessment of the housing assistance and supportive services provided by the Sub-recipients and Developers with the HOPWA Allocation. The County shall conduct the reasonable and necessary recordkeeping and reporting activities described below for the purpose of carrying out the City’s HOPWA program in an effective and efficient manner. Where appropriate, reports and records shall include client race and ethnic data. a. The County shall provide quarterly reports to the City. Quarterly reports shall include all required data and narrative updates of HOPWA activities listed in Schedule A-1 to report to HUD regarding HOPWA activities through the Integrated Disbursement and Information System (IDIS) and the Consolidated Annual Performance & Evaluation Report (CAPER). Quarterly reports are due thirty days following the end of each of the first three quarters of the fiscal year, on October 30, January 30, and April 30. b. The County shall submit annual reports to the City not later than July 31 of each year. Annual reports are to be submitted using HUD’s HOPWA Consolidated Annual Progress & Evaluation Report-CAPER – form HUD-40110-D, form HUD- 60002, Section 3 Summary Report, Economic Opportunities for Low- and Very Low-Income Person and the HOPWA Beneficiary Verification form. Reporting requirements and the CAPER & Beneficiary Verification forms can be accessed at the following sites: https://www.onecpd.info/resource/1011/hopwa-caper-form-hud-40110-d/ and http://www.hudhre.info/documents/HOPWACAPERBeneficiaryVerification.doc 10/9/18 BOS minutes 357 c. The County shall conduct ongoing assessment of service provided by Sub-recipients and Developers. County may monitor those Sub-recipients and Developers who continue to provide the same or similar services each year and have not had any audit findings in the preceding year every other year, but at least every third year. By May 30th of each year, County shall develop a preliminary monitoring schedule for the next fiscal year. The County shall use a risk assessment tool to determine which Sub- recipients and Developers will be monitored. Existing Sub-recipients and Developers that have the highest number of risk factors, as determined by the County, along with new Sub-recipients and Developers that have never been monitored by the County, will be given the highest priority for monitoring. Sub-recipients and Developers with multiple findings during initial monitoring should be monitored by the County annually throughout the term of the contract. The City and County shall monitor Sub- recipients and Developers as required by HUD. d. The County shall retain all project files, financial records, and any other documents related to this Agreement for a period of four (4) years from the date of the final annual report of this Agreement, except in the following cases: a. If any litigation, claim, or audit is started before the expiration of the 4-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken. b. When the County is notified in writing by the City to extend the retention period. c. Records for real property and equipment acquired with Federal funds must be retained for three years after final disposition. e. The City shall monitor and evaluate County’s performance under this Agreement to determine compliance with this Agreement and HOPWA requirements. The County shall cooperate with the City and any federal auditors authorized by the City and shall provide reasonable right of access to both records and personnel during normal business hours for the purpose of assuring compliance with this Agreement and evaluating performance hereunder. The rights of access in this section are not limited to the required retention period but last as long as the records are retained. 9. ADMINISTRATIVE EXPENSES The County may use up to seven percent (7%) of the funds allocated to a particular project (“Project Activity Funds”) for Project Sponsor administrative expenses. The amounts designated as administrative funds in the Budget are to be used as administrative expenditures related to carrying out the HOPWA program activities, housing, and services described in this Agreement in compliance with 24 C.F.R. § 574.500 and 2 CFR§ 200. 10. METHOD OF PAYMENT 10/9/18 BOS minutes 358 The County may submit requests for payment to the City no more than once per month and not less than once per quarter. When submitting a request for payment, the County shall use the Request for Payment form. Each Request for Payment form will include a summary of the funds expended, by budget category and Sub-recipients and Developers, for the months for which funds are requested. The County shall retain, for review by the City, documentation to support the funding requested. In order to receive payment, each request must be substantiated by documentation reasonably sufficient to support the payment requested by the County including documentation of rate and hours for staff and consultant and invoices for non- personnel costs. The County shall grant access to representatives of the City to any supporting documentation within seven days after receipt of a written request by the City. Any income generated by the County from the use of HOPWA Funds governed by this Agreement shall be considered HOPWA program income. All HOPWA program income shall be retained by the County for the term of this Agreement. The use of all HOPWA program income is reserved specifically for HOPWA-eligible Activities listed in Schedule A-1 and is subject to the terms of this Agreement. Any program income held by the County at the time of the Request for Payment will be used to reduce the total amount disbursed to the County. Funds disbursed to the County may not exceed the amount set forth in the Budget attached as Schedule B or the amount of the HOPWA Allocation as set forth in section 2 herein. The City shall verify and approve requisitions and required supporting data for accuracy and programmatic compliance prior to payment. Relevant reports and documents are to be submitted as required within the context of this Agreement. The County's failure to comply with these requirements will cause a delay in payment and could result in termination of the Agreement. The City shall be responsible for the IDIS system, setting up all projects and activities, and tracking budgets in the HUD system. The City shall draw funds as required for timely reimbursement. The County shall assist the City in IDIS management as needed and as requested by City. All authorized financial obligations incurred in the performance of this Agreement must be reported to the City within sixty (60) days of the expiration of the Performance Period under the Agreement, as such period may be adjusted from time to time. No claims submitted after the sixty-day period shall be recognized as binding upon the City for reimbursement. Any financial obligation and/or debts incurred by the County and not reported to the City within the sixty-day period may become the sole liability of the County, and the City may be relieved of any and all responsibilities unless there is a justifiable cause and valid reason of delayed submission. 11. AUDIT REPORT 10/9/18 BOS minutes 359 In addition to the reporting requirements listed in Section 8 – Monitoring and Reporting, the County shall commission an independent auditing firm to prepare and file with the City an annual audit report for the County’s Housing and Community Development department (HCD) for each year during the term of this Agreement. The County’s failure to submit the audit report may result in the termination of this Agreement. The audit report shall be submitted to the City by March 30th of each year during the term of this Agreement. The audit report shall be made in accordance with the provisions of 200 CFR Subpart F. The City will use the audit report to determine whether: 1. The financial statements of the HCD present fairly its financial position and the results of its operations in accordance with generally accepted accounting principles. 2. The HCD has (i) an internal control structure to provide reasonable assurance that the HCD is managing Federal awards in compliance with applicable laws and regulations, and (ii) controls that ensure compliance with laws and regulations that could have a material impact on the HCD’s financial statements. 3. The HCD has complied with laws and regulations for the HOPWA Program that may have a direct and material effect on the HCD’s financial statements. The County shall also submit any internal control monitoring (or audit) conducted for HCD during the term of this Agreement to the City. The County shall require Sub- recipients and Developers with which the County contracts in connection with this Agreement to meet the same audit requirements set forth in this Section 11. 12. INDEMNITY The County shall indemnify and hold the City, its Councilmembers, officials, directors, employees, and agents harmless from any losses, damages, liabilities, claims, demands, judgments, actions, court costs, and legal or other expenses (including attorneys' fees) that the City many incur as a result of (i) the improper use of HOPWA Allocation by the County, (ii) the County's failure to perform its obligation to monitor the use of HOPWA Allocation under this Agreement, or (iii) any demand by HUD to the City for reimbursement of any HOPWA Allocation to the extent such demand is based on the negligent acts or omissions or willful misconduct of the County in the performance of its obligations under this Agreement. The duty of the County to indemnify includes the duty to defend the City in any court action, administrative action, or other proceeding brought by any third party, including HUD, to the extent such action or proceeding arises as a result of the County’s sole negligence or willful misconduct in the performance of its obligations under this Agreement. The County's duty to indemnify shall survive the term of this Agreement. The County shall require each Sub-recipient and Developer to indemnify and defend the City to the same extent and in the same manner as described in the first paragraph of this 10/9/18 BOS minutes 360 Section 12 from the consequences of the Sub-recipient’s and Developer’s negligent acts or omissions or willful misconduct in the performance of its obligations under contracts entered into in connection with this Agreement. The City shall indemnify and defend the County to the same extent and in the same manner as described in the first paragraph of this Section 12 from the consequences of the City’s negligent acts or omissions or willful misconduct in the performance of its obligations under this Agreement. The party with the obligation to indemnify pursuant to this Section 12 shall pay the indemnified parties as soon as practicable following the determination of the amount due. 13. PROMPT PAYMENT This Agreement is subject to the Prompt Payment Ordinance codified in Chapter 2.06 of the Oakland Municipal Code. Under said Ordinance, the City must disburse grant funds to a Project Sponsor within 20 business days after receipt of an undisputed request for payment. An undisputed request for payment is a request for payment that is not a “disputed invoice” within the meaning of the Prompt Payment Ordinance. Under the ordinance, a “disputed invoice” is an invoice or request for payment that is either (1) improperly executed by Project Sponsor, (2) contains errors, (3) requires additional evidence to determine its validity, and/or (4) contains expenditures or proposed expenditures that are ineligible or that do not otherwise comply with reimbursement or disbursal requirements of the City or another grant funding source. If a request for payment is “disputed,” the payment/disbursal shall not be subject to late penalties until the dispute is resolved. In the event a request for payment is disputed, the City shall notify the Project Sponsor and the City’s Liaison (as defined in the Prompt Payment Ordinance) in writing within five business days of receiving the disputed request for payment that there is a bona fide dispute, in which case the City shall withhold the disputed amount and may withhold the full amount if the funding source for the grant requires that the disputed expenditures be fully resolved prior to any disbursement of grant funds. If the funding source for the grant requires its review and approval before payments are made to a Project Sponsor, this period shall be suspended for any period of review by said agency. If any amount due by the City to be disbursed to a Project Sponsor pursuant to this Agreement is not timely paid in accordance with the Prompt Payment Ordinance, the Project Sponsor is entitled to interest penalty in the amount of 10% of the improperly withheld amount per year for every month that payment is not made, provided that the Project Sponsor agrees to release the City from any and all further claims for interest penalties that may be claimed or collected on the amount due and paid. Grant recipients that receive interest penalties for late payment pursuant to the Prompt Payment Ordinance may not seek further interest penalties on the same late payment in law or equity. The Prompt Payment Ordinance further requires that, unless specific exemptions apply, a Project Sponsor shall pay undisputed invoices of its subcontractors for goods and/or services within 20 business days of submission of invoices unless the Project Sponsor notifies the City’s Liaison in writing within five business days that there is a bona fide dispute between 10/9/18 BOS minutes 361 the Project Sponsor and claimant, in which case the Project Sponsor may withhold the disputed amount but shall pay the undisputed amount. Disputed payments are subject to investigation by the City’s Liaison and, and upon the filing of a complaint, the Project Sponsor, if opposing payment, shall provide security in the form of cash, certified check or bond to cover the disputed amount and penalty during the investigation. If the Project Sponsor fails or refuses to deposit security, the City will withhold an amount sufficient to cover the claim from the next grant payment. The City, upon a determination that an undisputed invoice or payment is late, will release security deposits or withholds directly to claimants for valid claims. A Project Sponsor is not allowed to retain monies from subcontractor payments for goods as project retention, and is required to release subcontractor project retention in proportion to the subcontractor services rendered, for which payment is due and undisputed, within five business days of payment. For the purpose of posting on the City's website, the Project Sponsor is required to file notice with the City of release of retention and payment of mobilization fees, within five business days of such payment or release. In addition, the Project Sponsor is required to file an affidavit, under penalty of perjury, that he or she has paid all subcontractors, within five business days following receipt of payment from the City. The affidavit shall provide the names and addresses of all subcontractors and the amount paid to each. 14. INVESTIGATION AND/OR DISCIPLINE DISCLOSURE Project Sponsor and any and all Sub-recipients and Developers shall submit information concerning any investigations and/or discipline imposed by any state or federal authorities by completing Schedule V – Affidavit of Non-Disciplinary or Investigatory Action and Schedule Z – Certification of Debarment and Suspension. 15. INSURANCE Unless a written waiver is obtained from the City’s Risk Manager, County must provide the insurance listed in the City of Oakland Insurance Requirements attached hereto as Schedule Q and incorporated herein by reference. 16. SUSPENSION AND TERMINATION This Agreement may be terminated by either party if the City and County mutually agree in writing to its termination and upon the termination conditions, including the effective date and in the case of partial termination, the portion to be terminated. If, through any cause, the County shall fail to fulfill in timely and proper manner its obligations under this Agreement, or if the County violates any of the covenants, agreements, or stipulations of this Agreement, the City shall thereupon have the right to terminate this Agreement by giving written notice to the County of such termination and specifying the effective date thereof, at least 30 days before the effective date of such 10/9/18 BOS minutes 362 termination. In such event, the County shall be entitled to receive reimbursement for any eligible work completed subject to the limitations of this Agreement. The City’s obligations under this Agreement are contingent upon the availability of funds from the funding source for this Agreement. The City may terminate this Agreement on 30 days’ written notice to County without further obligation if said funding is withdrawn or otherwise becomes unavailable for continued funding of the Agreement. After termination of this Agreement the City shall pay all amounts due to the County under this Agreement within 30 days of receipt of invoice from County. 17. NON-DISCRIMINATION AND EQUAL EMPLOYMENT PRACTICES County shall not discriminate or permit discrimination against any person or group of persons in any manner prohibited by federal, state or local laws. During the performance of this Agreement, County agrees as follows: a. County and Sub-recipients and Developers, shall not discriminate against any employee or applicant for employment because of age, marital status, religion, gender, sexual preference, race, creed, color, national origin, Acquired-Immune Deficiency Syndrome (AIDS), AIDS-Related Complex (ARC) or disability. This nondiscrimination policy shall include, but not be limited to, the following: employment, upgrading, failure to promote, demotion or transfer, recruitment advertising, layoffs, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. b. County and Sub-recipients and Developers shall state in all solicitations or advertisements for employees placed by or on behalf of County that all qualified applicants will receive consideration for employment without regard to age, marital status, religion, gender, sexual preference, race, creed, color, national origin, Acquired-Immune Deficiency Syndrome (AIDS), AIDS-Related Complex (ARC) or disability. c. County shall make its goods, services, and facilities accessible to people with disabilities and shall verify compliance with the Americans with Disabilities Act by executing Schedule C-1, Declaration of Compliance with the Americans with Disabilities Act, attached hereto and incorporated herein. d. If applicable, County will send to each labor union or representative of workers with whom County has a collective bargaining agreement or contract or understanding, a notice advising the labor union or workers’ representative of County’s commitments under this nondiscrimination clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 10/9/18 BOS minutes 363 18. EQUAL BENEFITS ORDINANCE This Agreement is subject to the Equal Benefits Ordinance codified in Chapter 2.32 of the Oakland Municipal Code and its implementing regulations. The purpose of this ordinance is to protect and further the public, health, safety, convenience, comfort, property and general welfare by requiring that public funds be expended in a manner so as to prohibit discrimination in the provision of employee benefits by City Project Sponsors between employees with spouses and employees with domestic partners, and/or bet ween domestic partners and spouses of such employees. (Ord. 12394 (part), 2001) The ordinance shall only apply to those portions of a Project Sponsor’s operations that occur (1) within the City of Oakland; (2) on real property outside the City of Oakland if the property is owned by the City or if the City has a right to occupy the property, and if the contract’s presence at that location is connected to a contract with the City; and (3) elsewhere in the United States where work related to a City contract is being performed. The requirements of this chapter shall not apply to subcontracts or Sub-recipients and Developers of any contract with Project Sponsor. The Equal Benefits Ordinance requires among other things, submission of the Equal Benefits-Declaration of Nondiscrimination attached and incorporated herein as Schedule N-1. 19. LIVING WAGE ORDINANCE If the contract amount of this Agreement is equal to or greater than $25,000 annually, then Contractor must comply with the Oakland Living Wage Ordinance. The Living Wage Ordinance requires that nothing less than a prescribed minimum level of compensation (a living wage) be paid to employees of service contractors (consultants) of the City and employees of CFARs (Ord. 12050 § 1, 1998). The Ordinance also requires submission of the Declaration of Compliance attached and incorporated herein as Schedule N and made part of this Agreement, and, unless specific exemptions apply or a waiver is granted, the consultant must provide the following to its employees who perform services under or related to this Agreement: a. Minimum compensation – Said employees shall be paid an initial hourly wage rate of $13.75 with health benefits or $15.78 without health benefits. These initial rates shall be upwardly adjusted each year no later than April 1 in proportion to the increase at the immediately preceding December 31 over the year earlier level of the Bay Region Consumer Price Index as published by the Bureau of Labor Statistics, U.S. Department of Labor. Effective July 1st of each year, contractor shall pay adjusted wage rate. b. Health benefits – Said full-time and part-time employees paid at the lower living wage rate shall be provided health benefits of at least $2.03 per hour. Contractor 10/9/18 BOS minutes 364 shall provide proof that health benefits are in effect for those employees no later than 30 days after execution of the contract or receipt of City financial assistance. c. Compensated days off – Said employees shall be entitled to twelve compensated days off per year for sick leave, vacation or personal necessity at the employee's request, and ten uncompensated days off per year for sick leave. Employees shall accrue one compensated day off per month of full time employment. Part-time employees shall accrue compensated days off in increments proportional to that accrued by full-time employees. The employees shall be eligible to use accrued days off after the first six months of employment or consistent with company policy, whichever is sooner. Paid holidays, consistent with established employer policy, may be counted toward provision of the required 12 compensated days off. Ten uncompensated days off shall be made available, as needed, for personal or immediate family illness after the employee has exhausted his or her accrued compensated days off for that year. d. Federal Earned Income Credit (EIC) - To inform employees that he or she may be eligible for Earned Income Credit (EIC) and shall provide forms to apply for advance EIC payments to eligible employees. There are several websites and other sources available to assist you. Web sites include but are not limited to: (1) http://www.irs.gov for current guidelines as prescribed by the Internal Revenue Service. e. Contractor shall provide to all employees and to the Division of Contracts and Compliance, written notice of its obligation to eligible employees under the City’s Living Wage requirements. Said notice shall be posted prominently in communal areas of the work site(s) and shall include the above-referenced information. f. Contractor shall provide all written notices and forms required above in English, Spanish or other languages spoken by a significant number of employees within 30 days of employment under this Agreement. g. Reporting – Contractor shall maintain a listing of the name, address, hire date, occupation classification, rate of pay and benefits for each of its employees. Contractor shall provide a copy of said list to the Division of Contracts and Compliance, on a quarterly basis, by March 31, June 30, September 30 and December 31 for the applicable compliance period. Failure to provide said list within five days of the due date will result in liquidated damages of five hundred dollars ($500.00) for each day that the list remains outstanding. Contractor shall maintain employee payroll and related records for a period of four (4) years after expiration of the compliance period. h. Contractor shall require subcontractors that provide services under or related to this Agreement to comply with the above Living Wage provisions. Contractor shall 10/9/18 BOS minutes 365 include the above-referenced sections in its subcontracts. Copies of said subcontracts shall be submitted to the Division of Contracts and Compliance. 20. LITIGATION, PENDING DISPUTE, AND OTHER DISCLOSURES Project Sponsor shall promptly give notice in writing to the City of any litigation pending or threatened against Project Sponsor regarding Project Sponsor’s activities conducted pursuant to this Agreement in which the amount claimed is in excess of $50,000. Project Sponsor shall disclose, and represents that it has disclosed, any and all pending disputes with the City regarding Project Sponsor’s activities conducted pursuant to this Agreement prior to execution of this Agreement on Schedule K, incorporated herein by reference. Failure to disclose pending disputes as referenced herein prior to execution of this Agreement shall be a basis for termination of this Agreement. The County shall provide written notice to the City within five (5) days of all potential conflicts of interest and violations of criminal law involving fraud, bribery, or gratuity violations potentially affecting this Agreement. Failure to make required disclosures can result in termination of the Agreement and suspension or debarment from future federal awards. 21. NOTICE If either party desires or is required to give notice to the other, such notice shall be given in writing, or via electronic mail and concurrently by prepaid U.S. certified or registered postage, addressed to recipient as follows: HOPWA Formula Grantee City of Oakland Human Services Department – Community Housing Services Div. 150 Frank H. Ogawa Plaza, Suite 4340 Oakland, CA 94612 Attn: Lara Tannenbaum Ltannenbaum@oaklandnet.com DUNS/ HOPWA CFDA: 137137977/ 14.241 County Project Sponsor Contra Costa County Department of Conservation and Development 30 Muir Road Martinez, CA 94553 Attn: Kara Douglas Kara.douglas@dcd.cccounty.us DUNS/ HOPWA CFDA: 139441955/ 14.241 10/9/18 BOS minutes 366 Any party to this Agreement may change the name or address of representatives for purpose of paragraph by providing written notice to all other parties ten (10) business days before the change is effective. 22. AMENDMENT This Agreement may only be amended through a written amendment executed by both the City and the County. 23. POLITICAL PROHIBITION Subject to applicable State and Federal laws, moneys paid pursuant to this Agreement shall not be used for political purposes, sponsoring or conducting candidate's meetings, engaging in voter registration activity, nor for publicity or propaganda purposes designed to support or defeat legislation pending before federal, state or local government. 24. RELIGIOUS PROHIBITION There shall be no religious worship, instruction, or proselytization as part of, or in connection with the performance of the Agreement. 25. CONFLICT OF INTEREST a. County certifies that no member, officer, or employee of the City or its designees or agents, and no other public official of the City who exercises any functions or responsibilities with respect to the programs or projects covered by this Agreement, shall have any interest, direct or indirect in this Agreement, or in its proceeds during his/her tenure or for one year thereafter. b. County warrants and represents, to the best of its present knowledge, that no public official or employee of City who has been involved in the making of this Agreement, or who is a member of a City board or commission which has been involved in the making of this Agreement whether in an advisory or decision-making capacity, has or will receive a direct or indirect financial interest in this Agreement in violation of the rules contained in California Government Code Section 1090 et seq., pertaining to conflicts of interest in public contracting. County shall exercise due diligence to ensure that no such official will receive such an interest. c. County further warrants and represents, to the best of its present knowledge and excepting any written disclosures as to these matter already made by County to City, that (1) no public official of City who has participated in decision-making concerning this Agreement or has used his or her official position to influence decisions regarding this Agreement, has an economic interest in County or this Agreement, and (2) this Agreement will not have a direct or indirect financial effect 10/9/18 BOS minutes 367 on said official, the official’s spouse or dependent children, or any of the official’s economic interests. For purposes of this paragraph, an official is deemed to have an “economic interest” in (a) any for-profit business entity in which the official has a direct or indirect investment worth $2,000 or more, (b) any real property in which the official has a direct or indirect interest worth $2,000 or more, (c) any for-profit business entity in which the official is a director, officer, partner, trustee, employee or manager, or (d) any source of income or donors of gifts to the official (including nonprofit entities) if the income totaled more than $500, or value of the gift totaled more than $470 the previous year. County agrees to promptly disclose to the City in writing any information it may receive concerning any such potential conflict of interest. County’s attention is directed to the conflict of interest rules applicable to governmental decision-making contained in the Political Reform Act (California Government Code Section 87100 et seq.) and its implementing regulations (California Code of Regulations, Title 2, Section 18700 et seq.). d. County shall incorporate or cause to be incorporated into all subcontracts for work to be performed under this Agreement a provision governing conflict of interest in substantially the same form set forth herein. e. Nothing herein is intended to waive any applicable federal, state or local conflict of interest law or regulation. f. In addition to the rights and remedies otherwise available to the City under this Agreement and under federal, state and local law, County understands and agrees that, if the City reasonably determines that a conflict of interest, as described in this section, exists, the City may (1) suspend payments under this Agreement, (2) terminate this Agreement, and/or (3) require reimbursement by County to the City of any amounts disbursed under this Agreement 26. VALIDITY OF CONTRACTS This Agreement shall not be binding or of any force or effect until it is approved for form and legality by the Office of the City Attorney and signed by the City Administrator or his or her designee. 27. GOVERNING LAW This Agreement shall be interpreted under and be governed by the laws of the State of California, except for those provisions relating to choice of law or those provisions preempted by federal law or expressly governed by federal law. 28. WAIVER Any waiver by the City of an obligation in this Agreement must be in writing and must be executed by an authorized agent of the City. No waiver should be implied from any delay or failure by the City to take action on any breach or event of defaul t of County 10/9/18 BOS minutes 368 or to pursue any remedy allowed under this Agreement or applicable law. Any extension of time granted to County to perform any obligation under this Agreement will not operate as a waiver or release from any of its obligations under this Agreement. Consent by the City to any act or omission by County should not be construed to be a consent to any other act or omission or to waive the requirement for the City’s written consent to future waivers. 29. OTHER AGREEMENTS County represents that it has not entered into any agreements that are inconsistent with the terms of this Agreement. 30. SEVERABILITY/PARTIAL INVALIDITY If any term or provision of this Agreement, or the application of any term or provision of this Agreement to a particular situation, shall be finally found to be void, invalid, illegal or unenforceable by a court of competent jurisdiction, then notwithstanding such determination, such term or provision shall remain in force and effect to the extent allowed by such ruling and all other terms and provisions of this Agreement or the application of this Agreement to other situation shall remain in full force and effect. Notwithstanding the foregoing, if any material term or provision of this Agreement or the application of such material term or condition to a particular situation is finally found to be void, invalid, illegal or unenforceable by a court of competent jurisdiction, then the parties hereto agree to work in good faith and fully cooperate with each other to amend this Agreement to carry out its intent. 31. COMMENCEMENT, COMPLETION, CLOUSE-OUT It shall be the responsibility of County to coordinate and schedule the Work to be performed so that commencement and completion take place in accordance with the provisions of this Agreement. Any time extension granted to County to enable County to complete the Work must be in writing and shall not constitute a waiver of rights the City may have under this Agreement. Should County not complete the Work by the scheduled date or by an extended date, the City shall be released from all of its obligations under this Agreement. Within thirty (30) days of completion of the performance under this Agreement, County shall make a determination of any and all final costs due under this Agreement and shall submit a requisition for such final and complete payment (including without limitations any and all claims relating to or arising from this Agreement) to the City. Failure of County to timely submit a complete and accurate requisition for final payment shall relieve the City of any further obligations under this Agreement, including without limitation any obligation for payment of work performed or payment of claims by County. 10/9/18 BOS minutes 369 32. CONSENTS AND APPROVALS Any consent or approval required under this Agreement may not be unreasonably withheld, delayed, or conditioned. 33. INCONSISTENCY If there is any inconsistency between the main agreement and the attachments/exhibits, the text of the main agreement shall prevail. 34. COUNTERPARTS This Agreement may be signed in multiple counterparts, which, when signed by all parties, will constitute a binding agreement. 35. EXHIBITS The following exhibits and schedules are attached to this Agreement and are hereby incorporated herein by reference: Schedule A: Scope of Work Schedule A-1: Approved Developers, Sub-recipients & Activities Schedule B: Budget Schedule C-1: Compliance with ADA Schedule K: Pending Dispute Disclosure Form Schedule N: Declaration of Compliance with Living Wage Schedule N-1: Equal Benefits, Declaration of Nondiscrimination Schedule Q: Insurance Requirements Schedule Z: Certification regarding Debarment and Suspension 36. APPROVAL If the terms of this Agreement are acceptable to County and City, sign and date below. [SIGNATURES ON FOLLOWING PAGE] 10/9/18 BOS minutes 370 10/9/18 BOS minutes 371 1 SCHEDULE A PRIORITY SETTING AND SELECTION PROCESS The County, in consultation with the City as laid out below, shall allocate and award the HOPWA allocation received under this contract to Sub-recipients and Developers to carry out HOPWA- eligible activities within the County’s jurisdiction, and shall monitor and report on the results. This work shall be carried out consistent with the following requirements: 1. Consolidated Planning Process The City prepares a Consolidated Plan and an annual Action Plan as a requirement for participation in certain federal housing programs funded through the U.S. Department of Housing and Urban Development, including the HOPWA program. The County will coordinate the development of such information as is required to substantially complete all narratives, tables and other sections related to HOPWA funds and activities, unmet HIV/AIDS housing and supportive service needs, and priorities and strategies within the County, and provide this information to the City in a format to be determined by the City. The City shall present the County with a schedule of needed information well in advance of deadlines, and shall closely coordinate on compiling required information. The City will include the County’s HOPWA priorities and contemplated allocation of resources among eligible funding categories in the Consolidated Plan and/or Annual Plan. 2. Establishment of Priorities In consultation with the City and other stakeholders in the community, the County will recommend priorities for the HOPWA funds, categories for funding, and a method and schedule for awarding funds within the County. In preparing these recommendations the County will use, but is not limited to, information from the following sources and planning documents:  The most recent HOPWA or HIV/AIDS housing needs assessment;  The most recent Oakland TGA HIV/AIDS Health Services Comprehensive Plan (the “Comprehensive Plan”), required for participation in programs funded through the U.S. Department of Health and Human Services’ Ryan White Program.  The Continuum of Care Plan, 10-year Plan or other plans adopted by the Board of Supervisors to address homelessness and housing crises in the County, and any updates or addenda to this Plan.  Other relevant documents or needs assessments related to housing needs, homelessness, HIV/AIDS prevalence and related matters. The County’s recommendations will take into consideration the priorities of the community as 10/9/18 BOS minutes 372 2 expressed in any comprehensive HIV/AIDS housing needs assessment, and shall endeavor to incorporate recommendations from relevant homeless or housing plans, changes in the HIV/AIDS epidemic that may change the demand for HIV/AIDS housing and related services, and priorities established by complementary funding streams which HOPWA funds may be used to leverage. 3. Consultation with Local HIV/AIDS Advisory Bodies: The County shall, either in the creation of a comprehensive needs assessment as referenced above, or through other means of consultation, consult with the following agencies: the County department with responsibility for HIV/AIDS care, the HIV/AIDS Planning Council, which sets priorities for Ryan White funding; with the cities and/or entitlement jurisdictions that participate in county-level housing planning; public and private organizations involved in the provision of housing and services to persons living with HIV/AIDS; and other local interest groups. 4. Public Meetings The County will strive to encourage persons with HIV/AIDS, their families and advocates to express their views and ideas of what they perceive as community development and housing needs in the County through the above mentioned priority-setting processes. The County will include a discussion of HOPWA in its meetings for its Annual Action Plan. Meeting participants will be provided with information about the HOPWA program, amount of HOPWA funds available, eligible activities, and the application process. In addition, the County shall cause an annual meeting to be held for coordination of HIV/AIDS programs. County shall ensure that the annual meeting is widely publicized and open to the public. The annual public meeting will be held to advise residents and nonprofit organizations of program requirements and processes to be followed in developing and approving applications for federal grant programs, including HOPWA. County shall provide meeting participants with information about the HOPWA program, funds available for both housing and community development activities and for planning and administrative activities. County shall make information available to citizens, public agencies, and other interested parties, including the specific amount of assistance the County expects to receive and the range of eligible activities that may be undertaken. County shall publish this information in the non-legal section of one or more newspapers of general circulation at least thirty (30) days prior to the date applications for funding are due. The City may conduct additional public meetings at various stages of the funding process. Meetings will be scheduled at times and locations that permit broad participation by very low and low-income persons. When needed or upon request, translators will be made available for non-English speaking attendees and the hearing-impaired. 10/9/18 BOS minutes 373 3 5. Recommendations for Funding Categories and Allocations Based on HOPWA priorities established through the consultative process described above, the County will develop recommendations concerning the amount of HOPWA funds to be allocated to each eligible funding category. The County will present these recommendations to the City for its review and comment. City approval will depend on the County's proposal being: (a) consistent with the City’s established community priorities, and (b) eligible for receipt of HOPWA funds in accordance with HOPWA regulations and guidance. 6. Competitive Application Process HOPWA funds will be allocated to eligible activities consistent with the established funding priorities through one or more competitive application processes seeking program Sub- recipients and Developers to work directly with people living with HIV/AIDS. The City may participate in this process as an observer and may provide technical assistance. The County will host public meetings to discuss the use of HOPWA funds in the County’s jurisdiction and to provide technical assistance to potential applicants in developing eligible projects. City may request additional technical assistance from HUD upon request. The County is responsible for overall implementation of the competitive application. County will send the Notices of Funding Availability (NOFAs) to all interested parties. The County will convene a review panel consisting of County staff and representatives from a selected number of cities or other parties with knowledge of the community who do not have a conflict of interest. The funding recommendations from the County will be based on the following established criteria: consistency with established priorities; eligibility under federal regulations; alleviation of identified needs; target population; project feasibility and cost- effectiveness; experience; outreach and affirmative marketing program; and project readiness. In addition to the conflict of interest requirements in 2 CFR 200.318, no person who is an employee, agent, consultant, officer, or elected or appointed official of the City or County who exercises or has exercised any functions or responsibilities with respect to assisted activities, or who is in a position to participate in a decision making process or gain inside information with regard to such activities, may obtain a financial interest or benefit from the activity, or have an interest in any contract, subcontract, or agreement with respect thereto, or the proceeds thereunder, either for himself or herself or for those with whom he or she has family or business ties, during his or her tenure or for one year thereafter. 7. Funds Awarded and Distributed Following completion of the competitive application process described above, the County shall submit to the City a description of the priority-setting, selection process and a list of 10/9/18 BOS minutes 374 4 selected Sub-recipients and Developers. No later than thirty days after execution of this Agreement, County shall submit HOPWA County Staff Report for approval by City. The City will review the proposed projects to confirm eligibility under federal regulations and contracting requirements (24 CFR Part 574). If the proposed projects comply with federal HOPWA regulations, the City will approve the projects and so inform the County. If the City finds that the proposed projects are inconsistent with federal HOPWA regulations, the City will so inform the County and provide a rationale for its finding(s). Unless rejected by the City in writing within thirty (30) days after receipt of the staff report and budget allocation report, the projects will be deemed accepted. Following approval by the City, the County will submit the recommended projects and program Sub-recipients and Developers to the County Board of Supervisors for its review and approval. Once approved by the County Board of Supervisors, the County will submit a final Schedule A-1 to the City. The County, Sub-recipients, Developers, and all other project partners and contractors may not acquire, rehabilitate, convert, lease, repair, dispose of, demolish, or construct property to be funded from this Agreement, or commit or expend any funding for projects to be funded from this Agreement, until the City has completed its environmental review process. The City will disallow any project that takes choice-limiting actions before completion of the environmental review. Any HOPWA eligible Program Delivery costs associated with any of the Developer of Sub- recipient contracts shall be built into the budget line item for Developer or Sub-recipient per 24 CFR 574.3. 8. Contract Renewals In order to encourage continuity and cost-effectiveness in the provision of services, the County shall consider two-year contracts for housing operations, housing counseling and supportive service projects and/or programs. Projects and/or programs will be evaluated after the first year of performance. Second-year implementation will be contingent upon funds availability and a satisfactory performance evaluation. The County will provide the City with information regarding the second-year funding recommendations. 10/9/18 BOS minutes 375 SCHEDULE B 2018 HOPWA CONTRA COSTA PROGRAM BUDGET A detailed budget for use of the HOPWA Allocation will developed by Contra Costa County in the form of a detailed Staff Report and approved by City and incorporated herein by reference no later than July 15, 2018. Contra Costa County shall submit any budget modifications to City for approval. Project Activity Funds $ 742,272.00 Project Sponsor Admin Funds (7% max) $ 55,855.00 Pre-2014 Funds $ 57,193.00 2018-2021 CCC HOPWA Budget Total $ 855,550.00 Total Contra Costa County 2018 HOPWA Allocation $ 855,550.00 10/9/18 BOS minutes 376 10/9/18 BOS minutes 377 10/9/18 BOS minutes 378 10/9/18 BOS minutes 379 10/9/18 BOS minutes 380 10/9/18 BOS minutes 381 10/9/18 BOS minutes 382 10/9/18 BOS minutes 383 10/9/18 BOS minutes 384 10/9/18 BOS minutes 385 10/9/18 BOS minutes 386 10/9/18 BOS minutes 387 10/9/18 BOS minutes 388 RECOMMENDATION(S): APPROVE AND AUTHORIZE the District Attorney, or designee, to submit an application and execute a grant award agreement, and any amendments or extensions thereof, pursuant to State guidelines, with the California Governor's Office of Emergency Services (Cal OES), Victim Services & Public Safety Branch, for funding of the Human Trafficking Advocacy (HA) Program in the amount of $150,000 for the period January 1, 2019 through December 31, 2019. FISCAL IMPACT: The District Attorney will receive $150,000 of additional revenues. This grant requires a match of $37,500 which will be met with an in-kind match. BACKGROUND: The District Attorney is seeking to apply for grant funds that will focus on identifying and assisting victims of human trafficking. If the grant is approved, the District Attorney will continue to employ a victim advocate to provide critically important services to victims of sex trafficking and labor trafficking in Contra Costa County. Additionally, the advocate would work collaboratively with law enforcement, community organizations and the county human trafficking coalition to increase awareness about human trafficking and provide training and outreach to the community. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elizabeth Molera, (925) 957-2205 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 35 To:Board of Supervisors From:Diana Becton, District Attorney Date:October 9, 2018 Contra Costa County Subject:Human Trafficking Advocacy (HA) Program Grant Award for the Period January 1, 2019 through December 31, 2019 10/9/18 BOS minutes 389 CONSEQUENCE OF NEGATIVE ACTION: The District Attorney will be unable to apply for the grant. AGENDA ATTACHMENTS Resolution No. 2018/508 MINUTES ATTACHMENTS Signed Resolution No. 2018/508 10/9/18 BOS minutes 390 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 10/09/2018 by the following vote: AYE:5 John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2018/508 Human Trafficking Advocacy (HA) Advocacy Program Grant Award for the period January 1, 2019 through December 31, 2019. Whereas the Board of Supervisors, Contra Costa County, desires to undertake a certain project designated as the Human Trafficking Advocacy Program to be funded in part from funds made available under the authority of the California Governor's Office of Emergency Services (Cal OES), Victim Services & Public Safety Branch. NOW, THEREFORE BE IT RESOLVED that the District Attorney of the County of Contra Costa is authorized to execute,on behalf of the Board of Supervisors, the Grant Award Agreement, including any extensions or amendments thereof. BE IT FURTHER RESOLVED that the grant funds received hereunder shall not be used to supplant expenditures previously authorized or controlled by this body. Contact: Elizabeth Molera, (925) 957-2205 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: 10/9/18 BOS minutes 391 10/9/18 BOS minutes 392 RECOMMENDATION(S): APPROVE and AUTHORIZE the District Attorney, or designee, to submit an application and execute a grant award agreement, and any extensions or amendments thereof pursuant to State guidelines,with the California Governor's Office of Emergency Services (Cal OES), Victim Services & Public Safety Branch, for funding of the Victim/Witness Assistance Program in the amount of $1,379,457 for the period October 1, 2018 through September 30, 2019. FISCAL IMPACT: The District Attorney will receive $1,379,457 of revenues that have been budgeted. This grant requires a match of $34,748 which will be met either in-kind or cash match. Department has requested a match waiver for the remainder of the required match. BACKGROUND: On June 22, 2004, the District Attorney was designated by the Board of Supervisors as the provider of comprehensive victim and witness services for the County, effective July 1, 2004. Fiscal year 2018/2019 is the fifteenth year that the District Attorney is applying for funds available to support the costs of Contra Costa County's Victim/Witness Assistance Program. The grant application will continue to fund staff salaries and benefits to provide services to victims and witnesses of crimes. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elizabeth Molera, (925) 957-2205 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 36 To:Board of Supervisors From:Diana Becton, District Attorney Date:October 9, 2018 Contra Costa County Subject:Victim/Witness Grant Award for October 1, 2018 through September 30, 2019 10/9/18 BOS minutes 393 CONSEQUENCE OF NEGATIVE ACTION: The District Attorney will be unable to apply for the grant. AGENDA ATTACHMENTS Resolution No. 2018/509 MINUTES ATTACHMENTS Signed Resolution No. 2018/509 10/9/18 BOS minutes 394 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 10/09/2018 by the following vote: AYE:5 John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2018/509 Victim/Witness Assistance (VW) Program Grant Award for October 1, 2018 through September 30, 2019. Whereas the Board of Supervisors, Contra Costa County, desires to undertake a certain project designated as the Victim/Witness Assistance (VW) Program to be funded in part from funds made available under the authority of the California Governor's Office of Emergency Services (Cal OES), Victim Services & Public Safety Branch. NOW, THEREFORE BE IT RESOLVED that the District Attorney of the County of Contra Costa is authorized to execute, on behalf of the Board of Supervisors, the Grant Award Agreement, including any extensions or amendments thereof. BE IT FURTHER RESOLVED that the grant funds received hereunder shall not be used to supplant expenditures previously authorized or controlled by this body. Contact: Elizabeth Molera, (925) 957-2205 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: 10/9/18 BOS minutes 395 10/9/18 BOS minutes 396 RECOMMENDATION(S): APPROVE and AUTHORIZE the County Librarian, or designee, to accept a grant in the amount of $15,000 from the Pacific Library Partnership to hire a consultant to create service standards to meet the direct needs of library users, for the period September 1, 2018 through July 1, 2019. FISCAL IMPACT: The cost of the consultant is $50,000. This grant will cover 30% of the amount. The other 70% ($35,000) will require the use of Library Funds. BACKGROUND: To meet expressed needs of the community, Contra Costa County Library is embarking on the Readers Initiative to reintroduce an important relationship between individuals and their fondest library memories (what the strategic plan refers to as the ‘evocative library’). By reestablishing this critical relationship the library will be well positioned to greet current and lapsed users while also creating relationships with new users. Central to this is making sure the library is a welcoming place in how it greets people and how it presents products and services. This grant will facilitate contracting with a library consultant to provide assessments and recommendations for the user experience in library spaces as well as provide a plan for implementation and staff training on best practices. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Walt Beveridge 925-608-7730 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 37 To:Board of Supervisors From:Melinda Cervantes, County Librarian Date:October 9, 2018 Contra Costa County Subject:Grant for $15,000 from the Pacific Library Partnership 10/9/18 BOS minutes 397 CONSEQUENCE OF NEGATIVE ACTION: The Library will have to fund the entire cost of hiring the consultant using library funds. 10/9/18 BOS minutes 398 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, on behalf of the Workforce Development Board, Small Business Development Center, to apply for and accept grant funding in an amount not to exceed $10,000 from the Opus Community Foundation to identify, outreach to, and provide small business development advising and group training to low-to-moderate income County residents for the period January 1, 2019 through December 31, 2019. FISCAL IMPACT: County to receive an amount not to exceed $10,000 from the Opus Community Foundation Grant. No County match is required. BACKGROUND: The Workforce Development Board of Contra Costa, Small Business Development Center, will offer no-cost group workshops and individual, confidential one-on-one advising for existing businesses and start-up businesses with the potential for job creation, revenue development, and growth, which stimulates economic development in the County. CONSEQUENCE OF NEGATIVE ACTION: Without funding, services of the Workforce Development Board, Small Business Development Center could not be delivered or expended to business owners or potential owners throughout the County. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: elaine burres, 608-4960 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 38 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:October 9, 2018 Contra Costa County Subject:Opus Community Foundation Grant Funding 10/9/18 BOS minutes 399 10/9/18 BOS minutes 400 RECOMMENDATION(S): APPROVE and AUTHORIZE the County Librarian or designee, to apply for and accept a grant in the amount of $15,000 from Pacific Library Partnership for Video Storytimes: Anytime, Anywhere for the period October 1, 2018 through October 31, 2019. FISCAL IMPACT: No Library Fund match. BACKGROUND: In Spring 2018, Contra Costa County Library launched a starter collection of 26 videos on the Library’s Storytime Channel on YouTube. The intention of the grant project is to expand the number of offerings on the channel to keep engagement high and offer a variety of fresh content. The grant will provide resources for recording and editing over 50 additional videos of Contra Costa County Library staff performing story time activities. Each video will be designed for kids and families to learn and practice skills that are fundamental to early literacy, just as if they were attending a story time held inside a library building. These performances will be filmed in the Contra Costa Television studio. The videos will be available at anytime from anywhere APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Walt Beveridge 925-608-7730 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 39 To:Board of Supervisors From:Melinda Cervantes, County Librarian Date:October 9, 2018 Contra Costa County Subject:Grant in the amount of $15,000 from Pacific Library Partnership 10/9/18 BOS minutes 401 BACKGROUND: (CONT'D) to anyone with internet access, thereby extending the library’s reach into the community and generating more awareness of the library as an early literacy hub. In addition to the Library’s Storytime Channel on YouTube, the videos will air on Contra Costa Television’s public access channel. CONSEQUENCE OF NEGATIVE ACTION: Contra Costa County Library will not be able to upload additional content on its Storytime Channel on YouTube. The material will grow stale and children will eventually lose interest in the videos. Contra Costa Television will not have new story time content to air on its public access channel. CHILDREN'S IMPACT STATEMENT: Children Ready for and Succeeding in School: Offering Video Storytime to pre-school and elementary aged children will help keep children engaged in learning and literacy by providing access to children whose parents or caretakers may be too busy to come into a library building at a specific time or to children who just want to hear more from their favorite storyteller. Children and Youth Healthy and Preparing for Productive Adulthood: The Video Storytime Project will position and market the Library as the community’s early literacy center. Video story time will reinforce the Library’s commitment to helping its youngest community members learn to read and will provide parents and caretakers with a valuable resource in the promotion of early literacy skills. Communities that are Safe and Provide a High Quality of Life for Children and Families: The Video Storytime Project will expand children’s programming beyond the library’s walls, so people who do not have easy access to library buildings due to transportation issues, work schedules, or knowledge of library services will have access to high-quality story time programs delivered by Contra Costa County Library staff. 10/9/18 BOS minutes 402 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment & Human Services Department Director, or designee, to execute a revenue agreement amendment with California Department of Education to increase the payment limit by $1,517,103 to a new amount of $3,033,363 for alternative payment childcare programs operated by the County, with no change to term July 1, 2018 through June 30, 2019. FISCAL IMPACT: This agreement is funded by the California Department of Education and no County match is required. The State funding number is CAPP 8010 / Amendment 1; the County number is 29-212-33. 67.7% ($2,053,454) of the funding is a Federal pass through with CFDA # 93.596 and 42.3% ($979,909) of the funding is State funded. The federal funds are passed through the State, through the Department of Education. BACKGROUND: The Alternative Payment childcare services program provides funding for program eligible families to receive services. Priority is given to families who interface with Child Protective Services, families APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6334 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Nelly Ige, Haydee Ilan C. 40 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:October 9, 2018 Contra Costa County Subject:2018-19 California Department of Education Alternative Payment Childcare Services Revenue Contract Amendment 10/9/18 BOS minutes 403 BACKGROUND: (CONT'D) with children at-risk of abuse and neglect, low-income families, and families with children who have special needs. Approval of this board order will allow the continued provision of these childcare services. The board approved the 2018-19 revenue agreement on June 26, 2018 (c.68). This board order is to accept additional funding from the State. CONSEQUENCE OF NEGATIVE ACTION: If not approved, County will not receive additional funding to operate this childcare program. CHILDREN'S IMPACT STATEMENT: The Employment & Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. 10/9/18 BOS minutes 404 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to accept funding in the amount of $18,000 from First 5 Contra Costa for Quality Rating and Improvement System Infant-Toddler programs. FISCAL IMPACT: This grant is 100% private funding with no County match required. BACKGROUND: On August 30, 2018, the Department of Employment and Human Services was notified of the award from First 5 Contra Costa of a one-time Quality Rating and Improvement System (QRIS) Infant-Toddler mini-grant in the amount of $18,000. The funds are to be used to enhance classroom environments and teacher training at the following Contra Costa County children's centers: Ambrose (Bay Point) - $3,000 Bayo Vista (Rodeo) - $3,000 Contra Costa College Early Head Start (San Pablo) - $3,000 Marsh Creek (Brentwood) - $5,000 Verde (Richmond) - $4,000 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6389 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Nasim Eghlima, Amy Wells, Ressie Dayco C. 41 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:October 9, 2018 Contra Costa County Subject:Quality Rating Improvement System Mini-grant award 10/9/18 BOS minutes 405 CONSEQUENCE OF NEGATIVE ACTION: If not approved, infant-toddler childcare classrooms will not be able to execute valuable classroom enhancements and teacher training. CHILDREN'S IMPACT STATEMENT: The Community Services Bureau of the Employment and Human Services Department’s Head Start program supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to children from low income families throughout Contra Costa County. 10/9/18 BOS minutes 406 RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Grant Award #28 890-2 from the Contra Costa Regional Health Foundation, to pay County an amount not to exceed $22,000, for the Public Health Literacy Project for books and educational materials for children in low income families, for the period from October 19, 2018 through June 30, 2022. FISCAL IMPACT: Approval of this award will result in an amount not to exceed $22,000, payable to the County, from Contra Costa Regional Health Foundation. BACKGROUND: The Health Services Department’s Public Health Literacy Project works closely with community partners to distribute books and educational resources to low income children and their families. This project will educate parents about the importance of reading, building strong bonds between parents and children and help address speech and language delays in Public Health Nurse home visiting clients. Approval of Grant Award #28-890-2 will allow the County to receive funding for the Public Health Literacy Project, through June 30, 2022. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Daniel Peddycord, 925-313-6712 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Tasha Scott, Marcy Wilhelm C. 42 To:Board of Supervisors From:Anna Roth, Health Services Director Date:October 9, 2018 Contra Costa County Subject:Grant Award #28-890-2 with Contra Costa Regional Health Foundation 10/9/18 BOS minutes 407 CONSEQUENCE OF NEGATIVE ACTION: If this award is not accepted, County will not receive funding to support the Public Health Literacy Program and children in low income families will not receive books and education resources. 10/9/18 BOS minutes 408 RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Amendment Agreement #29-807-3 with the City of Pittsburg, effective July 1, 2018, to increase the amount payable to the County by $15,479 and extend the termination date to June 30, 2019, for the provision of homeless outreach services for the Coordinated Outreach, Referral and Engagement (CORE) Program. FISCAL IMPACT: Approval of this Amendment Agreement will allow the County to receive an amount not to exceed $15,479, for fiscal year 2018/2019, from the City of Pittsburg to provide homeless outreach services. No County funds required. BACKGROUND: On October 17, 2017 the Board of Supervisors approved Agreement #29-807-2 to receive funds from the City of Pittsburg for the provision of homeless outreach services for the CORE Program which locates and engages homeless clients throughout Contra Costa County. CORE teams serve as an entry point into the County’s coordinated entry system for unsheltered persons and work to locate, engage, stabilize and house chronically homeless individuals and families. This APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lavonna Martin, 925-608-6701 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: L Walker , M Wilhelm C. 43 To:Board of Supervisors From:Anna Roth, Health Services Director Date:October 9, 2018 Contra Costa County Subject:Amendment Agreement #29-807-3 with the City of Pittsburg 10/9/18 BOS minutes 409 BACKGROUND: (CONT'D) Agreement includes the County agreeing to indemnify and hold harmless the Contractor for claims arising out of County’s performance under this Contract. Approval of Amendment Agreement #29-807-3 will allow County to receive additional funds from the City of Pittsburg to continue providing services, through June 30, 2019. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, County will not receive funding and without such funding, the CORE program may have to operate at a reduced capacity. 10/9/18 BOS minutes 410 RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County, Amendment Agreement #29-684-2 with The Regents of the University of California, San Francisco (UCSF), an educational institution, to increase the payment to the County by $38,339 to a new total of $89,458 for the Comparison of 3 Modes of Genetic Counseling in High-Risk Public Hospital Patients Research Project at Contra Costa Regional Medical Center (CCRMC) and Health Centers and extend the termination date to March 31, 2019. FISCAL IMPACT: Approval of this Agreement will result in $38,339 in additional funds from UCSF for the Comparison of 3 Modes of Genetic Counseling in High-Risk Public Hospital Patients Research Project. No County funds required. BACKGROUND: On December 19, 2017, the Board of Supervisors approved Amendment #29-684-1 with UCSF to work in collaboration for the Comparison of 3 Modes of Genetic Counseling in High-Risk Public Hospital Patients Research Project at CCRMC, for the period from January 1, 2017 through March 31, 2018. Approval of Amendment Agreement #29-684-2 will allow the County to continue collaborating with UCSF on the Research Project at CCRMC, through March 31, 2019. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D Morgan, M Wilhelm C. 44 To:Board of Supervisors From:Anna Roth, Health Services Director Date:October 9, 2018 Contra Costa County Subject:Amendment Agreement #29-684-2 with The Regents of the University of California, San Francisco 10/9/18 BOS minutes 411 10/9/18 BOS minutes 412 CONSEQUENCE OF NEGATIVE ACTION: If the County does not approve this amendment from UCSF, patients will not receive the Comparison of 3 Modes of Genetic Counseling in High-Risk Public Hospital Patients Research Project program in Contra Costa County. 10/9/18 BOS minutes 413 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, on behalf of the Alliance to End Abuse, to accept additional grant funding from the U. S. Department of Justice, Office of Violence Against Women, in an amount not to exceed $900,000 for a total grant amount of $1,800,00 and extend the grant period from October 1, 2015 through September 30, 2018 to October 1, 2015 through September 30, 2021. FISCAL IMPACT: County to receive U.S. Department of Justice, Office of Violence Against Women, grant funding in the total amount of $1,800.000 (including $900,000 additional funding). The funds are 100% Federal and no County match is required. BACKGROUND: The Contra Costa Alliance to End Abuse (Alliance), in collaboration with our private (Probation) and public partners (Bay Area Legal Aid, Community Violence Solutions, STAND! For Families Free of Violence, Family Justice Alliance, Narika, and the Latina Center) will use this additional funding to enhance the existing coordinated community response for victims of sexual assault, domestic violence, stalking, and human trafficking. Specifically, the project will: 1) provide APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine burres I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 45 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:October 9, 2018 Contra Costa County Subject:U.S. Department of Justice, Office of Violence Against Women Grant Funding 10/9/18 BOS minutes 414 BACKGROUND: (CONT'D) enhanced, culturally appropriate victim services at the Family Justice Centers in West and Central Counties; 2) provide protection order assistance through Bay Area Legal Aid at protection order clinics throughout the county; 3) plan, develop, and establish a Family Justice Center in East County; 4) update training materials, resources, and tools for local judges and court-based personnel on the judicial handling of sexual assault, domestic violence, dating violence, stalking, and human trafficking cases; 5) update law enforcement protocols and training curriculums to include best practices on the response of sexual assault, domestic violence, and human trafficking; 6) provide intensive monitoring through probation of sexual assault, domestic violence, and human trafficking offenders; and 7) implement a risk or danger assessment tool to assist in the case reviews for the domestic violence and human trafficking multi-disciplinary teams. CONSEQUENCE OF NEGATIVE ACTION: Without extension and increase in grant funding, County would not be able to sustain the current level of services to victims of abuse. 10/9/18 BOS minutes 415 RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Interagency Agreement #29-507-17 with West Contra Costa Unified School District (WCCUSD), a government agency, to pay the County an amount not to exceed $378,368 to provide mental health services to students and their families, for the period from July 1, 2018 through June 30, 2019. FISCAL IMPACT: Approval of this Interagency Agreement will result in a total payment to the County of $378,368. No County match is required. BACKGROUND: On July 18, 2017, the Board of Supervisors approved Interagency Agreement #29-507-16 with WCCUSD to pay the County for the provision of mental health day treatment services to severely emotionally disturbed Special Education students and their families, who are participants in the Seneca Center’s Early Periodic Screening, Diagnosis and Treatment (EPSDT) program, for the period from July 1, 2017 through June 30, 2018. Approval of Interagency Agreement #29-507-17 will allow the County to continue to provide mental health services to WCCUSD Special Education students and their families, through June 30, 2019. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Matthew White, M.D., (925) 957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D Morgan, M Wilhelm C. 46 To:Board of Supervisors From:Anna Roth, Health Services Director Date:October 9, 2018 Contra Costa County Subject:Interagency Agreement #29-507-17 with West Contra Costa Unified School District 10/9/18 BOS minutes 416 CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the County will not receive payment for the provision of mental health day treatment services provided to severely emotionally disturbed students and their families during the term of this Contract. CHILDREN'S IMPACT STATEMENT: This program supports the following Board of Supervisors’ community outcomes: “Children Ready For and Succeeding in School”; “Families that are Safe, Stable, and Nurturing”; and “Communities that are Safe and Provide a High Quality of Life for Children and Families”. Expected program outcomes include an increase in positive social and emotional development as measured by the Child and Adolescent Functional Assessment Scale (CAFAS). 10/9/18 BOS minutes 417 RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Amendment Agreement #28-893-1 (State #16-10846, A01) with the California Department of Public Health to increase the amount payable to the County by $231,650 to a new amount not to exceed $329,350 and extend the termination date from September 29, 2018 to September 29, 2020 for the County’s Public Health HIV Care Program. FISCAL IMPACT: Approval of this Amendment Agreement will result in an additional amount of $231,650 payable to the County from the California Department of Public Health. (No County match) BACKGROUND: The goals of the HIV Care Program are: 1) to minimize new HIV infections; and 2) to maximize the number of people with HIV infection, who can access appropriate care, treatment, support and prevention services. On February 7, 2017, the Board of Supervisors approved Agreement #28-893 with the California Department of Public Health for the County’s Public Health HIV Care Program, for the period from APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Dan Peddycord, 925-313-6712 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Tasha Scott, Marcy Wilhelm C. 47 To:Board of Supervisors From:Anna Roth, Health Services Director Date:October 9, 2018 Contra Costa County Subject:Amendment Agreement #28-893-1 with the California Department of Public Health 10/9/18 BOS minutes 418 BACKGROUND: (CONT'D) November 30, 2016 through September 29, 2018. Approval of Amendment Agreement #28-893-1, will allow County to continue to provide Contra Costa County HIV Care Program services to residents of Contra Costa County, through September 29, 2020. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County will not receive additional funding for the HIV Care Program. 10/9/18 BOS minutes 419 RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Amendment Agreement #29-806-4 with the City of Concord, effective July 1, 2018, to increase the amount payable to the County by $11,450 and to extend the termination date to June 30, 2019, for the provision of homeless outreach services for the Coordinated Outreach, Referral and Engagement (CORE) Program. FISCAL IMPACT: Approval of this amendment agreement will allow the County to receive an amount not to exceed $11,450, for fiscal year 2018/2019, from the City of Concord to provide homeless outreach services. No County funds are required. BACKGROUND: On October 17, 2017 the Board of Supervisors approved Agreement #29-806-1, as amended by Amendment Agreement #29-806-2, to receive funds from the City of Concord for the provision of homeless outreach services for the CORE Program which locates and engages homeless clients throughout Contra Costa County. CORE teams serve as an entry point into the County’s coordinated entry system for unsheltered persons and work to locate, engage, stabilize and house chronically APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lavonna Martin, 925-608-6701 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: L Walker , M Wilhelm C. 48 To:Board of Supervisors From:Anna Roth, Health Services Director Date:October 9, 2018 Contra Costa County Subject:Amendment Agreement #29-806-4 with the City of Concord Community Development Block Grant Funding 10/9/18 BOS minutes 420 BACKGROUND: (CONT'D) homeless individuals and families. This Agreement includes the County agreeing to indemnify and hold harmless the Contractor for claims arising out of County’s performance under this Contract. Approval of Amendment Agreement #29-806-4 will allow County to receive additional funds from the City of Concord to continue providing services, through June 30, 2019. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, County will not receive funding and without such funding, the CORE program may have to operate at a reduced capacity. 10/9/18 BOS minutes 421 RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Amendment Agreement #28-694-18 with the City of Concord Community Development Block Grant (CDBG), to increase the amount payable to the County by $11,450 and to extend the termination date to June 30, 2019, for the operation of the Adult Interim Housing Program . FISCAL IMPACT: Approval of this amendment agreement will allow the County to receive an amount not to exceed $11,450, for fiscal year 2018/2019, from the City of Concord to operate the Adult Interim Housing Program. No County funds required. BACKGROUND: On October 17, 2017, the Board of Supervisors approved Grant Agreement #28-694-16 with the City of Concord CDBG, as amended by Amendment Agreement #28-694-17, for the operation of the Adult Interim Housing Program for fiscal years 2017-2018. The Health Services Department continues to seek funding to operate the emergency shelter program at full capacity on a year-round basis. Each year, the shelters provide interim housing and support services to over 800 individuals APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lavonna Martin, 925-608-6701 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: L Walker , M Wilhelm C. 49 To:Board of Supervisors From:Anna Roth, Health Services Director Date:October 9, 2018 Contra Costa County Subject:Amendment Agreement #28-694-18 with the City of Concord CDBG funding for the operation of the Adult Interim Housing Program for Adults 10/9/18 BOS minutes 422 BACKGROUND: (CONT'D) per year. The CDBG program, funded by the U.S. Department of Housing and Urban Development, is a source of public funding providing valuable housing and service benefits to homeless persons of Contra Costa County. Without such funding, the emergency shelter program may have to operate at a reduced capacity. Approval of Grant Amendment #28-694-18 will allow County to receive additional funds from the City of Concord to continue providing services, through June 30, 2019. CONSEQUENCE OF NEGATIVE ACTION: If this agreement is not approved, County will not receive funding and without such funding, the emergency shelter program may have to operate at a reduced capacity. 10/9/18 BOS minutes 423 RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Standard Agreement #24–760–26 with the State Department of Rehabilitation, to pay the County an amount not to exceed $1,327,967 to provide vocational rehabilitation services for individuals with psychiatric disorders, for the period from July 1, 2018, through June 30, 2019. FISCAL IMPACT: Approval of this Agreement will allow the County to continue to receive funding from the State Department of Rehabilitation. No County match required. BACKGROUND: On March 31, 2015, the Board of Supervisors approved Standard Agreement #24-760-25 with the State Department of Rehabilitation, to pay the County to provide vocational rehabilitation services for individuals with psychiatric disorders for the period from July 1, 2015 through June 30, 2018. Approval of Standard Agreement #24-760-26 will allow the County to continue to receive funding from the State and APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Matthew White, M.D., 925-957-5501 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: E Suisala , M Wilhelm C. 50 To:Board of Supervisors From:Anna Roth, Health Services Director Date:October 9, 2018 Contra Costa County Subject:Agreement #24–760–26 with the State Department of Rehabilitation 10/9/18 BOS minutes 424 BACKGROUND: (CONT'D) enable the County’s clients to continue participating in comprehensive rehabilitation plans that provide job skills development, career counseling, coaching in job application skills, job development and placement, and follow up services through June 30, 2019. This Agreement includes indemnifying the State and holding it harmless from claims arising out of the County’s performance under the Agreement. CONSEQUENCE OF NEGATIVE ACTION: If this agreement is not approved, County will not receive funding to support skills development, career counseling, coaching in job application skills, job development and placement, and follow-up services for residents with psychiatric disorders. 10/9/18 BOS minutes 425 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Defender, or designee to execute an agreement, with modified indemnification language, with San Francisco State University to engage in a Student Internship Placement program with the Office of the Public Defender for the period September 4, 2018 through September 3, 2023. FISCAL IMPACT: There is no fiscal impact. BACKGROUND: Students who are enrolled San Francisco State University in the field of Social Work and designated by the University, shall receive practical/clinical experience at the Public Defender's Office. Students shall work, perform assignments, and participate in client services under the supervision of the Department's Licensed Clinical Social Worker. There is no cost associated with this Agreement. CONSEQUENCE OF NEGATIVE ACTION: If this Agreement is not approved, The University and Public Defender's Office will not be able to engage in a student internship placement program, and students will not be able to engage in clinical experience or supervision by the Department. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Joanne Sanchez-Rosa, 925-335-8065 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 51 To:Board of Supervisors From:Robin Lipetzky, Public Defender Date:October 9, 2018 Contra Costa County Subject:Student Internship Placement Agreement-San Francisco State University 10/9/18 BOS minutes 426 10/9/18 BOS minutes 427 ATTACHMENTS 10/9/18 BOS minutes 428 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to issue Request for Proposals (RFP) #1164 for Child Welfare Mandatory Drug Testing Services in an amount not to exceed $250,000 for the period July 1, 2019 through June 30, 2020. FISCAL IMPACT: Issue Request for Proposal in an amount not to exceed $250,000. These services will be funded 70% by the State and 30% by County. BACKGROUND: Random drug testing is court ordered as part of client service plans. Drug testing laboratory results are submitted for inclusion in court hearings and for Child Welfare Family Maintenance and Reunification cases. Contracted services may include, but not limited to, ensuring the availability of specimen collection sites, screening test specimens, providing a toll-free telephone number with daily client testing notification, and provision of monthly statistics for client referred drug testing. CONSEQUENCE OF NEGATIVE ACTION: Employment and Human Services would be unable to comply with mandatory court ordered drug testing. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres, 608-4960 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 52 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:October 9, 2018 Contra Costa County Subject:Issuance of Request for Proposals, Child Welfare Mandatory Drug Testing Services 10/9/18 BOS minutes 429 10/9/18 BOS minutes 430 RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Department of Information Technology, a purchase order with TeleManagement Technologies, Inc., in an amount not to exceed $104,000 to provide continuing software maintenance and support of the WinCall and WinBill call accounting systems for the period October 1, 2018 through September 30, 2019, under the Equipment, Software and Services Agreement between the County and TeleManagement Technologies, Inc.. FISCAL IMPACT: $104,000 (100% User Fees); the entire cost is budgeted under FY 2018/19 DoIT Org #4280, and recovered through the DoIT billing process. BACKGROUND: The Department of Information Technology completed the bid process for a new call accounting and billing system in 2004. This bid was awarded to TeleManagement Technologies, Inc., and the County entered into an Equipment, Software and Services Procurement Agreement with TeleManagement Technologies, Inc., for the provision of the WinBill and WinCall systems. The agreement was amended in 2011 to provide for the annual renewal of software maintenance and support. TTI will provide County with maintenance and support for the hardware and software delivered pursuant to the agreement for each successive one year APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Wayne Tilley 925-356-1802 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 53 To:Board of Supervisors From:Marc Shorr, Chief Information Officer Date:October 9, 2018 Contra Costa County Subject:Renewal for Equipment, Software and Services Procurement Agreement with TTI 10/9/18 BOS minutes 431 BACKGROUND: (CONT'D) period and invoice the County accordingly. This purchase order is necessary to pay for the maintenance and support of the licensed software for the period October 1, 2018 through September 30, 2019. TeleManagement Technologies, Inc.'s WinCall & WinBill systems are proprietary and no other resellers are available. CONSEQUENCE OF NEGATIVE ACTION: If payment is not authorized, the County will no longer receive software maintenance and support from the vendor, placing at risk the WinBill and WinCall systems. 10/9/18 BOS minutes 432 RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #74-475-95 with Nadieh Kakar, MFT, an individual, in an amount not to exceed $117,000, to provide Medi-Cal specialty mental health services for the period from November 1, 2018 through June 30, 2020. FISCAL IMPACT: This Contract is funded by 50% Federal Medi-Cal and 50% State Mental Health Realignment. (No rate increase) BACKGROUND: On January 14, 1997, the Board of Supervisors adopted Resolution No. 97/17, authorizing the Health Services Director to contract with the State Department of Mental Health, (now known as the Department of Health Care Services) to assume responsibility for Medi-Cal specialty mental health services. Responsibility for outpatient specialty mental health services involves contracts with individual, group and organizational providers to deliver these services. Under Contract #74-475-95, the Contractor will provide Medi-Cal specialty mental health services through June 30, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Matthew White, M.D. 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Robert Curotto, marcy wilhelm C. 54 To:Board of Supervisors From:Anna Roth, Health Services Director Date:October 9, 2018 Contra Costa County Subject:Contract #74-475-95 with Nadieh Kakar, MFT 10/9/18 BOS minutes 433 CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, services provided to Contra Costa Mental Health Plan Medi-Cal beneficiaries could be negatively impacted, including access to services, choice of providers, cultural competency, language capacity, geographical locations of service providers, and waiting lists. 10/9/18 BOS minutes 434 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment & Human Services Director, or designee, to execute a contract with the Young Men's Christian Association of the East Bay in an amount not to exceed $1,062,200 to provide Early Head Start and Head Start Program Enhancement services in Richmond, San Pablo and Rodeo for the period of July 1, 2018 through June 30, 2019. FISCAL IMPACT: This contract for childcare services is 100% federally funded by the U.S. Department of Health and Human Services, Administration for Children and Families Head Start Program. CFDA #93.600 and CFDA #93.708 BACKGROUND: Contra Costa County receives funds from the Administration for Children and Families (ACF) to provide Head Start program services for program eligible County residents. The Department, in turn, contracts with a number of community-based organizations to provide a wider distribution of services. This contract is for 180 Early Head Start and Head Start program enhancement childcare slots for services in Richmond, San Pablo and Rodeo through this partnership with the Young Men's Christian Association of the East Bay. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6389 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Nasim Eghlima, Haydee Ilan C. 55 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:October 9, 2018 Contra Costa County Subject:2018-19 Young Men's Christian Association of the East Bay Childcare Services Contract 10/9/18 BOS minutes 435 CONSEQUENCE OF NEGATIVE ACTION: If not approved, the County will be unable to widely distribute childcare availability through the Young Men's Christian Association of the East Bay. CHILDREN'S IMPACT STATEMENT: The Employment and Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: Children Ready for and Succeeding in School, Outcome 3: Families that are Economically Self-sufficient, and Outcome 4: Families that are Safe, Stable, and Nurturing. These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services for low-income children throughout Contra Costa County. 10/9/18 BOS minutes 436 RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the District Attorney, a purchase order with OmniPro LLC, in an amount not to exceed $201,148 for purchase of computers, monitors, laptops, printers, scanners and other hardware parts and accessories. FISCAL IMPACT: The cost of the purchase is $201,147.26 and will be paid for 50% from the District Attorney's Information Technology general fund budget and 50% from the Venture Capital Fund. BACKGROUND: Technology and local resources have advanced by almost 5 years since last hardware refresh. Current computers used is dated and out of warranty. CONSEQUENCE OF NEGATIVE ACTION: The consequence of not approving would mean staff would be less efficient than they could be with more current, faster, and better equipment. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elizabeth Molera, (925) 957-2205 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 56 To:Board of Supervisors From:Diana Becton, District Attorney Date:October 9, 2018 Contra Costa County Subject:Contra Costa District Attorney Computer Refresh Project 10/9/18 BOS minutes 437 RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #24-704-6 with Kimberly Loda, M.D., an individual, in an amount not to exceed $262,080, to provide outpatient psychiatric care services to adults in West County for the period from October 1, 2018 through September 30, 2019. FISCAL IMPACT: This Contract is funded 100% by Mental Health Realignment. (No rate increase) BACKGROUND: On September 12, 2017, the Board of Supervisors approved Contract #24-704-4 (as amended by Contract Amendment Agreement #24-704-5) with Kimberly Loda, M.D., for the provision of outpatient psychiatric care services including diagnosing, counseling, evaluation, and providing medical and therapeutic treatment to adults in West County for the period from October 1, 2017 through September 30, 2018. Approval of Contract #24-704-6 will allow the Contractor to continue to provide outpatient psychiatric care services to adults in West County, through September 30, 2019. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the County’s clients will not have access to Contractor’s psychiatric care services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Matthew White, M.D., 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D Morgan, M Wilhelm C. 57 To:Board of Supervisors From:Anna Roth, Health Services Director Date:October 9, 2018 Contra Costa County Subject:Contract #24-704-6 with Kimberly Loda, M.D. 10/9/18 BOS minutes 438 10/9/18 BOS minutes 439 RECOMMENDATION(S): APPROVE and AUTHORIZE the Conservation and Development Director or designee to execute, on behalf of the County, a tolling agreement with GTE MobileNet of California Limited Partnership (dba Verizon Wireless) to extend the time to act on wireless access permit applications for facilities proposed to be located in County road right of way near 3160 Walnut Blvd., in the Walnut Creek area, and near 2372 Hagen Oaks Drive, 20 Francesca Way, 1951 Green Valley Road, Vernal Drive and Livorna Rd., 2501 Danville Blvd., and 184 Creekdale Road in the Alamo area. FISCAL IMPACT: The applicant is responsible for the all related costs. BACKGROUND: GTE MobilNet of California Limited Partnership (dba Verizon Wireless) has filed applications for wireless access permits to construct wireless telecommunication facilities within the public right-of-way as follows: Near 3160 Walnut Blvd. (Walnut Creek area)(WA17-0004), near 2372 Hagen Oaks Drive (Alamo area)(WA17-0005), near 20 Francesca Way (Alamo area)(WA17-0008), near 1951 Green Valley Road (Alamo area)(WA17-0009), near Vernal Drive and Livorna Rd. (Alamo area)(WA17-0011), near 2501 Danville Blvd. (Alamo area)(WA17-0012) and near 184 Creekdale Road (Alamo area)(WA17-0013). APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Telma B. Moreira 925-674-7783 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 58 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:October 9, 2018 Contra Costa County Subject:Tolling Agreements with Verizon Wireless 10/9/18 BOS minutes 440 BACKGROUND: (CONT'D) The wireless access permit application #WA17-0004 was filed with the County on October 18, 2017, and the remainder of the wireless access permit applications were filed on October 19, 2017. Under a ruling of the Federal Communications Commission ("FCC"), a wireless service provider whose application has been pending for a period of 90 days for collocation applications, and 150 days for all other applications, is authorized to seek judicial review within 30 days on the basis that a state or local permitting authority did not act on the application within "a reasonable time". (In Re: Petition for Declaratory Ruling to Clarify Provisions of Section 332(c)(7)(B) to Ensure Timely Siting Review, Etc., FCC 09-99 (FCC November 18, 2009) (the "Ruling"), 45.) The Ruling also permits the period for a local jurisdiction's review of an application to be extended by mutual consent. (Ruling, 49.) The proposed tolling agreements would extend through November 30, 2018, the time for the Zoning Administrator and the County Planning Commission to act on all of the applications. The proposed tolling agreements would also prohibit Verizon Wireless from seeking a court order before November 30, 2018, that would direct the County to act on the applications. In addition, the proposed tolling agreements would toll the time for Verizon Wireless to seek a court order alleging a violation of the Permit Streamlining Act to after November 30, 2018. This Board order also authorizes the Director of Conservation and Development, or designee, to execute extensions of the above time period if necessary. CONSEQUENCE OF NEGATIVE ACTION: If the tolling agreement is not approved, the Federal Communications Commission “shot clock” requirements would require the County to act on the applications within the time prescribed by the FCC. ATTACHMENTS Verizon Wireless Agreement 09.25.18 10/9/18 BOS minutes 441 TOLLING AGREEMENT This Tolling Agreement (“Agreement”), dated as of September 13, 2018, is made and entered into by and between GTE MobilNet of California Limited Partnership, a California limited partnership dba Verizon Wireless (“Verizon Wireless”) and the County of Contra Costa (“County”). RECITALS A. On October 18, 2017 and October 19, 2017, Verizon Wireless filed seven applications with the County for permits to authorize Verizon Wireless to construct wireless telecommunications facilities in the public right-of-way in Contra Costa County, California: County Files WA17-0004 (near 3160 Walnut Boulevard), WA17-0005 (near 2372 Hagen Oaks Drive), WA17-0008 (near 20 Francesca Way), WA17-0009 (near 1951 Green Valley Road), WA17-0011 (near Vernal Drive and Livorna Road), WA17-0012 (near 2501 Danville Blvd) and WA17-0013 (near 184 Creekdale Road) (the “Applications”). The County has determined that the Applications are complete. B. On November 18, 2009, the Federal Communications Commission (the “FCC”) released a Declaratory Ruling clarifying Section 332(c)(7) of the Communications Act. See In Re: Petition for Declaratory Ruling to Clarify Provisions of Section 332(c)(7)(B) to Ensure Timely Siting Review, Etc., FCC 09-99 (FCC November 18, 2009) (the “Ruling”). The Ruling permits a wireless service provider whose application has been pending for a period of 90 days for collocation applications, and 150 days for all other applications, to seek judicial review within 30 days on the basis that a state or local permitting authority failed to act on the application within “a reasonable time.” Ruling, ¶ 45. The Ruling further permits the period for review of an application to be extended by mutual consent. Ruling, ¶ 49. C. In order to allow the County to act on the Verizon Wireless Applications in an orderly manner, without either party risking the loss of important rights, the parties wish to enter into a tolling agreement. NOW, THEREFORE, the parties agree as follows: 1. The parties agree that the time period within which the Zoning Administrator may act on the Applications, and within which the Planning Commission may act on any appeals, under both California and federal law, shall be extended through November 30, 2018, and that no limitations period under California or federal law for any claim by Verizon Wireless of unreasonable or unlawful delay in processing the Applications shall commence to run before November 30, 2018. 2. If the Zoning Administrator has not acted on the Applications, and if the Planning Commission has not acted on any appeals of the Zoning Administrator’s determinations, by November 30, 2018, this Agreement shall not be construed as an admission by the County that such failure to act is unreasonable or unlawful, nor shall it be construed to waive or otherwise impair the rights of Verizon Wireless with respect to any such claim. In addition, this Agreement shall not be construed to waive any claims by the County 10/9/18 BOS minutes 442 Tolling Agreement Contra Costa County and Verizon Wireless County Files WA17-0004, WA17-0005, WA17-0008, WZ17-0009, WA17-0011, WA17-0012 and WA17-0013 Page 2 regarding the validity or applicability of the requirements and deadlines established in the Ruling. 3. This Agreement may be executed in counterparts and facsimile, each of which shall be deemed an original. The individuals whose signatures appear below on behalf of each party are authorized to execute this Agreement on behalf of the respective parties, and to bind them to the terms thereof. COUNTY OF CONTRA COSTA By: ________________________________ Printed name: ________________________ Title: _______________________________ GTE MOBILNET OF CALIFORNIA LIMITED PARTNERSHIP DBA VERIZON WIRELESS By: Paul Albritton Counsel to Verizon Wireless 10/9/18 BOS minutes 443 RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment Agreement #22-939-32 with Food Bank of Contra Costa and Solano, a non-profit corporation, effective August 20, 2018, to amend Contract #22-939-31 to increase the payment limit by $61,373 from $69,687 to a new payment limit of $131,060, with no change in the original term of March 1, 2018 through February 28, 2019. FISCAL IMPACT: This amendment is funded 100% Ryan White HIV/AIDS Treatment Extension Act. (No rate increase) BACKGROUND: In April 2018, the County Administrator approved and Purchasing Services Manager executed Contract #22-939-31 with Food Bank of Contra Costa and Solano for the provision of coordination of food services for County residents diagnosed with HIV disease through February 28, 2019. Approval of Amendment Agreement #22-939-32 will allow the County to provide additional provision of coordination of food services for County residents diagnosed with HIV disease through February 28, 2019. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Dan Peddycord, 925-313-6712 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D Morgan, M Wilhelm C. 59 To:Board of Supervisors From:Anna Roth, Health Services Director Date:October 9, 2018 Contra Costa County Subject:Amendment #22-939-32 with Food Bank of Contra Costa and Solano 10/9/18 BOS minutes 444 CONSEQUENCE OF NEGATIVE ACTION: If this amendment agreement is not approved, Contractor will not be able to provide sufficient food services and medical nutrition therapy for County residents who are diagnosed with HIV disease. 10/9/18 BOS minutes 445 RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Employment and Human Services Director, a purchase order amendment with Sharp Business Systems, Inc., to increase the payment limit by $65,000 to a new payment of $229,000 and extend the contract term one year for the continued lease of copiers for the period July 20, 2015 through July 19, 2019. FISCAL IMPACT: The purchase order is funded by administrative overhead which allocates to 10% County, 48% State, and 42% Federal funding. BACKGROUND: Extension of existing Purchase Order (PO #56569) for an additional year and increase the total payment limit with Sharp Business Systems, Inc. to take advantage of a 30% discount on lease costs. CONSEQUENCE OF NEGATIVE ACTION: Without funding, copier lease would expire for non-payment. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: V. Kaplan, (925) 608-4963 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 60 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:October 9, 2018 Contra Costa County Subject:Purchase Order Amendment with Sharp Business Systems, Inc. 10/9/18 BOS minutes 446 RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order with Abbott Laboratories, Inc., in an amount not to exceed $150,000 to purchase reagents and supplies needed for the I-Stat Handheld Analyzer for the Contra Costa Regional Medical Center (CCRMC) and the Contra Costa Health Centers for the period from September 1, 2018 through August 31, 2021. FISCAL IMPACT: 100% funding is included in the Hospital Enterprise Fund I budget. BACKGROUND: Abbott Laboratories, Inc., has been CCRMC’s primary supplier for single use cartridges for the lactic acid test. The integrated Nurses Leadership Program Cohort on Sepsis Mortality Reduction Project has requested a 10 minute turn-around time for lactic acid results ordered on patients with possible sepsis. The I-Stat Analyzer with the single use cartridge can perform testing in 3 minutes. CONSEQUENCE OF NEGATIVE ACTION: If this Purchase Order is not approved, the CCRMC Clinical Laboratory will not be able to obtain timely results for lactic acid tests ordered by our medical staff, which could affect patient care. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Tasha Scott, Marcy Wilhelm, Margaret Harris C. 61 To:Board of Supervisors From:Anna Roth, Health Services Director Date:October 9, 2018 Contra Costa County Subject:Abbott Laboratories, Inc. Purchase Order 10/9/18 BOS minutes 447 RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order with GE Healthcare, Inc., in an amount not to exceed $200,000 for the purchase of radiopharmaceutical products at Contra Costa Regional Medical Center (CCRMC), for the period from November 1, 2018 through October 31, 2020. FISCAL IMPACT: 100% funding is included in the Hospital Enterprise Fund I budget. BACKGROUND: Radiopharmaceutical products are the required media in the performance of nuclear medicine exams/procedures. The products provided include unit dose diagnostic and therapeutic nuclear medicine radioisotopes; Tc99 generators; nuclear medicine reference and flood source; pharmaceutical stress agents; and cardiac isotopes. The products supplied through this agreement are necessary to the operation of the Nuclear Medicine section of the Diagnostic Imaging Unit at CCRMC. CONSEQUENCE OF NEGATIVE ACTION: If this Purchase Order is not approved, the nuclear medicine services at CCRMC could no longer be performed. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Tasha Scott, Marcy Wilhelm, Margaret Harris C. 62 To:Board of Supervisors From:Anna Roth, Health Services Director Date:October 9, 2018 Contra Costa County Subject:GE Healthcare, Inc., Purchase Order 10/9/18 BOS minutes 448 RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Human Resources, or designee, to execute a contract with Municipal Resource Group, LLC, in an amount not to exceed $99,000 to conduct workplace investigation complaints of discrimination, harassment or other workplace misconduct for the period of September 1, 2018 through August 31, 2021. FISCAL IMPACT: Costs funded through charges to the operating departments that use the investigative services. BACKGROUND: From time to time, it is necessary for the County to engage a licensed private investigator to perform impartial fact-finding services when faced with complaints of discrimination, harassment or workplace misconduct by employees. Due to the sensitive nature of these types of claims, using an external investigator greatly enhances the County's ability to respond and investigate in an expeditious and impartial manner. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County departments will not have an impartial, independent, fact-finding investigator to perform investigations on discrimination, harassment, or other workplace misconduct. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Dianne Dinsmore, 925-335-1766 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Nancy Zandonella, Barbara Vargen-Kotchevar C. 63 To:Board of Supervisors From:Dianne Dinsmore, Human Resources Director Date:October 9, 2018 Contra Costa County Subject:Contract with Municipal Resource Group, LLC for Workplace Investigation Services 10/9/18 BOS minutes 449 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Dahlin Group, Inc., in an amount not to exceed $220,000, to provide continued real estate planning services related to the County-owned properties located at 1700 and 1750 Oak Park Boulevard in Pleasant Hill for the period September 1, 2018, through August 31, 2020. (Project No.:4433-4113-WH113D) FISCAL IMPACT: 100% General Fund. The General Fund will be reimbursed upon the sale of 1750 Oak Park Blvd., to a home builder and a portion of 1700 Oak Park Blvd., to the Pleasant Hill Recreation & Park District. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Karen Laws, 925.957.2456 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 64 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:October 9, 2018 Contra Costa County Subject:APPROVE a contract with Dahlin Group, Inc., for real estate planning services related to County-owned property in Pleasant Hill. 10/9/18 BOS minutes 450 BACKGROUND: On February 9, 2016, the Board of Supervisors approved and authorized the Public Works Director, or designee, to execute a contract with the Dahlin Group, Inc. (Dahlin), to provide real estate planning services for the Oak Park sale of surplus properties. The County has been in discussion with the City of Pleasant Hill and the Pleasant Hill Recreation and Park District about the possible development of 1700 and 1750 Oak Park Boulevard. Changes in the three agencies’ proposed projects have resulted in a change in the proposed location of a residential subdivision. Due to those changes, a second contract with Dahlin is required for additional planning services. The previous contract with Dahlin expired on August 31, 2018. County Staff and consultants are currently in the planning process and still require assistance from Dahlin. CONSEQUENCE OF NEGATIVE ACTION: If the Dahlin contract is not approved, County staff will not be able to move forward with planning process, which would delay placing the property on the market. ATTACHMENTS Dahlin Group Contract 10/9/18 BOS minutes 451 10/9/18 BOS minutes 452 10/9/18 BOS minutes 453 10/9/18 BOS minutes 454 10/9/18 BOS minutes 455 10/9/18 BOS minutes 456 10/9/18 BOS minutes 457 10/9/18 BOS minutes 458 10/9/18 BOS minutes 459 10/9/18 BOS minutes 460 10/9/18 BOS minutes 461 10/9/18 BOS minutes 462 10/9/18 BOS minutes 463 10/9/18 BOS minutes 464 10/9/18 BOS minutes 465 10/9/18 BOS minutes 466 10/9/18 BOS minutes 467 10/9/18 BOS minutes 468 10/9/18 BOS minutes 469 RECOMMENDATION(S): APPROVE and AUTHORIZE the County Administrator, or designee, to execute a contract amendment with Granicus, Inc., effective October 9, 2018, to increase the payment limit by $175,000, to a new payment limit of $825,816, for continued hosting of the Citizen Document Access Solution and extend the contract term from October 9, 2018 to October 8, 2021. FISCAL IMPACT: The increase of the payment limit includes annual maintenance, support charges, software charges and web hosting fees (100% General Fund). The new annual charges for October 9, 2018 to October 8, 2021 reflect a lower annual price of $9,708. This is due to the new and more efficient hardware and decommissioning of old hardware and the subtraction of a module called Meeting Efficiency. BACKGROUND: Contracting with Granicus for a Citizen Document Access Solution has supported the County meeting the goals of the Better Government Ordinance (BGO), complying with new website posting provisions of the Brown Act and using improved technology to deliver information to our APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jami Napier, (925) 335-1908 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 65 To:Board of Supervisors From:David Twa, County Administrator Date:October 9, 2018 Contra Costa County Subject:Contract Amendment with Granicus, Inc. for the Citizen Document Access Solution 10/9/18 BOS minutes 470 BACKGROUND: (CONT'D) citizens. The Granicus "Open Platform" and "Government Transparency" suites of technology, for recording, projecting, live streaming and archiving meetings conducted in the Board Chamber, and housing official documents of the Board of Supervisors, including the searchable electronic BGO file has been installed. The Boards & Commissions module that was added in 2016 has centralized the data for all of the Counties 70+ Boards & Commissions. The Boards & Commissions module allows Clerk of the Board staff to easily manage all of the appointments and resignations and also enables the Citizens of Contra Costa the ability to apply to service on boards and commissions via the internet. This technology operates with the existing Agenda Quick software used to produce Board and Board Committee documentation. Granicus hardware has allowed us to replace the Contra Costa Television (CCTV) technology used to record, broadcast and archive public meetings. Extending the contract will allow the County to continue meeting the goals of the BGO and Brown Act. 10/9/18 BOS minutes 471 RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #74-575 with Lincoln, a non-profit corporation, in an amount not to exceed $1,174,035 to provide mental health services and multi-dimensional family therapy for Seriously Emotionally Disturbed (SED) adolescents and their families for the period from July 1, 2018 through June 30, 2019. This Contract includes a six-month automatic extension through December 31, 2019, in an amount not to exceed $587,018. FISCAL IMPACT: This Contract is funded by 42% Federal Medi-Cal, 9% County Mental Health Realignment and 49% Mental Health Services Act. (Rate increase) BACKGROUND: Under Contract #74-575, the Contractor will provide mental health services including multi-dimensional family treatment program for SED adolescents and their families, for the period from July 1, 2018 through June 30, 2019, which includes a six-month automatic extension through December 31, 2019. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Matthew White, M.D., 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: L Walker , M Wilhelm C. 66 To:Board of Supervisors From:Anna Roth, Health Services Director Date:October 9, 2018 Contra Costa County Subject:Novation Contract #74-575 with Lincoln 10/9/18 BOS minutes 472 CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, SED adolescents will not have access to mental health services while the County solicited and engaged an alternative contractor. This delay could necessitate higher levels of care for those adolescents. CHILDREN'S IMPACT STATEMENT: This program supports the following Board of Supervisors’ community outcomes: “Families that are Safe, Stable, and Nurturing”; and “Communities that are Safe and Provide a High Quality of Life for Children and Families”. Expected program outcomes include an increase in positive social and emotional development as measured by the Child and Adolescent Functional Assessment Scale (CAFAS). 10/9/18 BOS minutes 473 RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #74-474-5 with Macey Rosenthal, M.D., an individual, in an amount not to exceed $209,664, to provide outpatient psychiatric care for mentally ill adults in Central County for the period from November 1, 2018 through October 31, 2019. FISCAL IMPACT: This Contract is funded 100% Mental Health Realignment. (No rate increase) BACKGROUND: On September 12, 2017, the Board of Supervisors approved Contract #74-474-3, (as amended by Amendment Agreement 74-474-4) with Macey Rosenthal, M.D., for the provision of outpatient psychiatric services, including, diagnosis, counseling, evaluation, medical and therapeutic treatment, consultation and training in medical and therapeutic matters for adults in Central Contra Costa County for the period November 1, 2017 through October 31, 2018. Approval of Contract #74-474-5 will allow the Contractor to continue providing outpatient psychiatric care through October 31, 2019. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Matthew White, M.D., 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D Morgan, M Wilhelm C. 67 To:Board of Supervisors From:Anna Roth, Health Services Director Date:October 9, 2018 Contra Costa County Subject:Contract #74-474-5 with Macey Rosenthal, M.D. 10/9/18 BOS minutes 474 CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County’s clients will not have access to Contractor’s psychiatric care services. 10/9/18 BOS minutes 475 RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment Agreement #74-475-86(1) with Allied Medical and Consultation Services, P.C., effective September 1, 2018, to amend Contract #74-475-86 to provide additional family Medi-Cal specialty mental health services, with no change in the Payment Limit of $466,667 or original term of July 1, 2018 through June 30, 2020. FISCAL IMPACT: This Contract is funded by 50% Federal Medi-Cal and 50% State Mental Health Realignment. (No rate increase) BACKGROUND: On January 14, 1997, the Board of Supervisors adopted Resolution #97/17, authorizing the Health Services Director to contract with the State Department of Mental Health, (now known as the Department of Health Care Services) to assume responsibility for Medi-Cal specialty mental health services. Responsibility for outpatient specialty mental health services involves contracts with individual, group and organizational providers to deliver these services. On June 12, 2018, the Board of Supervisors approved APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Matthew White, M.D., 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: R Curotto, m wilhelm C. 68 To:Board of Supervisors From:Anna Roth, Health Services Director Date:October 9, 2018 Contra Costa County Subject:Amendment #74-475-86(1) with Allied Medical and Consultation Services, P.C. 10/9/18 BOS minutes 476 BACKGROUND: (CONT'D) Contract #74-475-86 with Allied Medical and Consultation Services for the provision of Medi-Cal specialty mental health services, for the period from July 1, 2018 though June 30, 2020. Approval of Contract Amendment Agreement #74-475-86(1) will allow Contractor to provide additional Medi-Cal specialty mental health services through June 30, 2020. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, services provided to Contra Costa Mental Health Plan Medi-Cal beneficiaries could be negatively impacted, including access to services, choice of providers, cultural competency, language capacity, geographical locations of service providers, and waiting lists. 10/9/18 BOS minutes 477 RECOMMENDATION(S): APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a contract with Community Housing Development Corporation, in an amount not to exceed $121,452, to coordinate illegal dumping prevention resources in the North Richmond area and to implement the North Richmond Green Community Services Program and the North Richmond Green Campaign, for the period July 1, 2018 through June 30, 2019. FISCAL IMPACT: There will be no impact to the General Fund. The work performed under this contract is funded using North Richmond Mitigation Fee (NRMF) funding that is jointly administered by both the City of Richmond and County. BACKGROUND: On June 26, 2018, The County Board of Supervisors approved a 2018/2019 North Richmond Mitigation Fee (NRMF) Expenditure Plan, which was subsequently approved by the Richmond City Council in early July 2018. The Expenditure Plan allocates a total of $121,451.09 within Strategies 8, 10 & 11. The 2018/2019 NRMF Expenditure Plan allocates up to $90,909.09 to Strategy 8 (Community Services Coordinator), $20,042.00 to Strategy 10 (North Richmond Green Community Service Programs), and $10,500.00 to Strategy 11 (North Richmond Green Campaign). This contract would authorize CHDC to be APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Justin Sullivan, 925-674-7812 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 69 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:October 9, 2018 Contra Costa County Subject:Contract with Community Housing & Development Corporation to Implement Strategies 8, 10 & 11 of the 2018/2019 NRMF Expenditure Plan 10/9/18 BOS minutes 478 10/9/18 BOS minutes 479 BACKGROUND: (CONT'D) paid up to $121,451.09 to assist the County implement the above strategies during the 2018-2019 fiscal year. CONSEQUENCE OF NEGATIVE ACTION: CHDC would not receive NRMF funding and therefore would be unable to assist with implementation of the City and County approved Strategies to address illegal dumping and blight in the North Richmond community. 10/9/18 BOS minutes 480 RECOMMENDATION(S): APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a contract with Community Housing Development Corporation, in an amount not to exceed $169,181, to administer and disburse City and County approved mitigation fees funding to non-profit entities for community-based projects in the North Richmond area, for the period July 1, 2018 through June 30, 2019. FISCAL IMPACT: There will be no impact to the General Fund. The contract with Community Housing Development Corporation (CHDC), is an amount not to exceed $169,180.85. The work performed under this contract is funded using North Richmond Mitigation Fee (NRMF) funding that is jointly administered by both the City of Richmond and County. BACKGROUND: On June 26, 2018, the County Board of Supervisors approved a 2018/2019 North Richmond Mitigation Fee (NRMF) Expenditure Plan, which was subsequently approved by the Richmond City Council in early July 2018. The Expenditure Plan allocates a total of $172,180.85 within Strategy 9 for the administration and disbursement of funding to six (6) entities to complete seven (7) Community-Based Projects. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Justin Sullivan, 925-674-7812 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 70 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:October 9, 2018 Contra Costa County Subject:Contract with Community Housing & Development Corporation to Assist with Administering and Disbursing Funding Awarded to Selected Non-profits 10/9/18 BOS minutes 481 BACKGROUND: (CONT'D) The organizations awarded funding are based on a Request for Proposals (RFP) solicitation process conducted in early 2017. Pursuant to Strategy 9, the 2018/2019 NRMF Expenditure Plan allocates up to $135,344.69 for disbursement to six (6) entities for seven (7) projects, up to $3,000 for County administration (County staff time not part of this contract), and up to $33,836.17 for CHDC to assist the County with the administration and disbursement of funds to selected non-profit entities. This contract would authorize CHDC to be paid up to $169,180.85 to implement Strategy 9, including $135,344.69 to be disbursed to six (6) organizations awarded funding for a total of seven (7) projects and $33,836.17 to cover CHDC's costs to assist the County with the administration of disbursements. CONSEQUENCE OF NEGATIVE ACTION: The NRMF funding allocations approved by the County and City of Richmond could not be used as intended to pay the six (6) designated non-profit organizations or CHDC for the implementation of the selected Community Based Projects that would help address illegal dumping and blight in the North Richmond community. 10/9/18 BOS minutes 482 RECOMMENDATION(S): APPROVE and AUTHORIZE the County Counsel, or designee, to execute, on behalf of Contra Costa County, a contract for specialized professional services with Ellis Buehler Makus LLP. FISCAL IMPACT: Provision for outside legal services is included in the appropriate FY 2018/2019 department operating budgets. Costs and payments are administered by the County Administrator’s and County Counsel’s Offices. BACKGROUND: From time to time, the County requires specialized expertise in the area of employment law and workplace investigations. Ellis Buehler Makus LLP has specialized expertise in the area of employment law and workplace investigations. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Mary Ann Mason, Chief Assistant County Counsel, (925) 335-1800 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Mary Ann Mason, Chief Assistant County Counsel, Ellis Buehler Makus LLP (via County Counsel), David Twa, Clerk of the Board of Supervisors, Dianne Dinsmore, Director of Human Resources C. 71 To:Board of Supervisors From:Sharon L. Anderson, County Counsel Date:October 9, 2018 Contra Costa County Subject:Approval of Contract for Specialized Professional Services 10/9/18 BOS minutes 483 BACKGROUND: (CONT'D) The services of Ellis Buehler Makus LLP will be of assistance to the County Counsel’s Office in rendering legal advice to the County. CONSEQUENCE OF NEGATIVE ACTION: The County will be unable to obtain the firm’s services. CHILDREN'S IMPACT STATEMENT: 10/9/18 BOS minutes 484 RECOMMENDATION(S): APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a grant award agreement including modified indemnification with the Bay Area Air Quality Management District in the amount of $198,616 for the Cleaner Contra Costa climate action platform, for the term October 9, 2018 through October 31, 2020. FISCAL IMPACT: The grant funds of $198,616 will be expended over two years. A portion of the grant funds will support the Department of Conservation and Development's management of the project. The General Fund will be positively impacted because the Sustainability Coordinator will be able to charge her time for this project against the grant, rather than from the General Fund. BACKGROUND: On May 8, 2018, the Board of Supervisors approved and authorized the Director of the Department of Conservation and Development, or designee, to apply for and accept a Climate Protection Grant from the Bay Area Air Quality Management District (BAAQMD) for the Cleaner Contra Costa program (Item C. 64). In partnership with the cities of Antioch, San Pablo, and Walnut Creek and local community-based organization Sustainable Contra Costa, the proposed Cleaner Contra Costa project will launch the Community Climate Solutions’ “Go CO2 Free” online platform and conduct marketing and outreach APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jody London (925) 674-7871 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 72 To:Board of Supervisors From:Jody London, Sustainability Coordinator Date:October 9, 2018 Contra Costa County Subject:Grant Award Agreement with the Bay Area Air Quality Management District 10/9/18 BOS minutes 485 BACKGROUND: (CONT'D) to encourage community participation. The platform will serve as a tool for public engagement and behavior change to reduce greenhouse gas emissions from individual households. The County’s Climate Action Plan identifies as priorities educating County residents and providing opportunities for them to take actions that support the Climate Action Plan. Identifying successful strategies for influencing the millions of decisions that are made every day that have an impact on the health of our community is an important and emerging area of focus for climate action. On June 6, 2018, the BAAQMD approved the County’s grant application. Staff was notified of the award on June 18, 2018 (see attached letter). The grant funds will be utilized to implement the project through service agreements between the County and the County's partners in this project: the cities of Antioch, San Pablo, and Walnut Creek; Sustainable Contra Costa; Community Climate Solutions; and ecoAmerica. The County will enter into agreements with several partners as we implement the Cleaner Contra Costa project. The grant amounts and awards are as follows: City of Antioch - $6,604.32; City of San Pablo - $9,849.03; City of Walnut Creek - $10,875.18; Sustainable Contra Costa - $93, 575.00; Community Climate Solutions - $50,000; ecoAmerica - $5,000. The remaining funds will cover County staff time. The grant award agreement requires the County to indemnify, defend, and hold harmless BAAQMD against any and all liabilities caused by, or connected with, the performance of this Agreement by the County or its agents or subcontractors. CONSEQUENCE OF NEGATIVE ACTION: If the Board does not approve the recommended action, the County will forego the opportunity to accept a $198,616 grant and to collaborate with cities and the community on a program to reduce greenhouse gas emissions. CHILDREN'S IMPACT STATEMENT: Cleaner Contra Costa will benefit the health of all Contra Costa County residents, including children, by reducing greenhouse gas emissions. The program is designed to engage high school students in the cities of Antioch, San Pablo, and Walnut Creek as key advocates and ambassadors. ATTACHMENTS 2018_06_18 Letter From BAAQMD re Climate Protection Grant.pdf Cleaner Contra Costa Grant Agreement with BAAQMD 10/9/18 BOS minutes 486 10/9/18 BOS minutes 487 BAY AREA AIR QUALITY MANAGEMENT DISTRICT GRANT AGREEMENT GRANT NO. 2018.219 1. PARTIES - The parties to this Agreement (“Agreement”) are the Bay Area Air Quality Management District (“DISTRICT”) whose address is 375 Beale Street, Suite 600, San Francisco, CA 94105, and Contra Costa County (“GRANTEE”) whose address is 30 Muir Road, Martinez, CA 94553. 2. RECITALS A. DISTRICT is the local agency with primary responsibility for regulating stationary source air pollution in the Bay Area Air Quality Management District in the State of California. DISTRICT is authorized to enter into this Agreement under California Health and Safety Code Section 40701. B. DISTRICT desires to award GRANTEE a grant for the activities described in Attachment A, Work Plan. C. All parties to this Agreement have had the opportunity to have the Agreement reviewed by their attorney. 3. TERM - The term of this Agreement is from the date of execution by both PARTIES until October 31, 2020, unless further extended by amendment of this Agreement in writing, or terminated earlier. 4. TERMINATION A. DISTRICT shall have the right to terminate this Agreement at its sole discretion at any time upon thirty (30) days written notice to GRANTEE. The notice of termination shall specify the effective date of termination, which shall be no less than thirty (30) calendar days from the date of delivery of the notice of termination, and shall be delivered in accordance with the provisions of section 10 below. Immediately upon receipt of the notice of termination, GRANTEE shall cease all activities under this Agreement, except such activities as are specified in the notice of termination. Within forty-five (45) days of receipt of written notice, GRANTEE is required to: i) Submit a final written report describing all work performed by GRANTEE; ii) Submit an accounting of all grant funds expended up to and including the date of termination; and, iii) Reimburse DISTRICT for any unspent funds. B. DISTRICT may terminate this Agreement and be relieved of any payments should GRANTEE fail to perform the requirements of this Agreement at the time and in the manner herein provided. 5. NO AGENCY RELATIONSHIP CREATED / INDEPENDENT CAPACITY - GRANTEE and the agents and employees of GRANTEE, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of DISTRICT, and nothing herein shall be construed to be inconsistent with that relationship or status. DISTRICT shall not have the right to direct or control the activities of GRANTEE in performing the services provided herein. 6. CONTRACTORS / SUBCONTRACTORS / SUBGRANTEES A. GRANTEE will be entitled to make use of its own staff and such contractors, subcontractors, and subgrantees. B. Nothing contained in this Agreement or otherwise, shall create any contractual relation between DISTRICT and any contractors, subcontractors, or subgrantees of GRANTEE, and no agreement with contractors, subcontractors, or subgrantees shall relieve GRANTEE of its 10/9/18 BOS minutes 488 responsibilities and obligations hereunder. GRANTEE agrees to be as fully responsible to DISTRICT for the acts and omissions of its contractors, subcontractors, and subgrantees and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by GRANTEE. GRANTEE's obligation to pay its contractors, subcontractors, and subgrantees is an independent obligation from DISTRICT’s obligation to make payments to GRANTEE. As a result, DISTRICT shall have no obligation to pay or to enforce the payment of any moneys to any contractor, subcontractor, or subgrantee. 7. INDEMNIFICATION - GRANTEE agrees to indemnify, defend, and hold harmless DISTRICT, its officers, employees, agents, representatives, and successors-in-interest against any and all liability, demands, claims, costs, losses, damages, recoveries, settlements, and expenses (including reasonable attorney fees) that DISTRICT, its officers, employees, agents, representatives, and successors-in-interest may incur or be required to pay arising from the death or injury of any person or persons (including employees of GRANTEE), or from destruction of or damage to any property or properties, caused by or connected with the performance of this Agreement by GRANTEE, its employees, subcontractors, subgrantees, or agents. 8. PAYMENT A. DISTRICT agrees to award GRANTEE a grant of $198,616 for the activities described in Attachment A, Work Plan. This grant shall be payable in eight (8) installments, as follows: i) Seven (7) quarterly payments of $24,827 each, upon DISTRICT’S receipt and approval of GRANTEE’S quarterly progress report and invoice; and ii) One (1) final payment of $24,827 upon completion of all tasks identified in Attachment A, Work Plan, payable upon DISTRICT’s receipt and approval of GRANTEE’s invoice and final report. B. GRANTEE shall carry out the work described on the Work Plan, and shall obtain DISTRICT’s written approval of any changes or modifications to the Work Plan prior to performing or incurring costs for the changed work. If GRANTEE fails to obtain such prior written approval, DISTRICT, at its sole discretion, may refuse to provide funds to pay for such work or costs. C. Payment will be made only to GRANTEE. 9. AUTHORIZED REPRESENTATIVE - GRANTEE shall continuously maintain a representative vested with signature authority authorized to work with DISTRICT on all grant-related issues. GRANTEE shall, at all times, keep DISTRICT informed as to the identity of the authorized representative. 10. NOTICES - All notices that are required under this Agreement shall be provided in the manner set forth herein, unless specified otherwise. Notice to a party shall be delivered to the attention of the person listed below, or to such other person or persons as may hereafter be designated by that party in writing. Notice shall be in writing sent by e-mail, facsimile, or regular first class mail. In the case of e-mail and facsimile communications, valid notice shall be deemed to have been delivered upon sending, provided the sender obtained an electronic confirmation of delivery. E-mail and facsimile communications shall be deemed to have been received on the date of such transmission, provided such date was a business day and delivered prior to 4:00 p.m. Pacific Time. Otherwise, receipt of e-mail and facsimile communications shall be deemed to have occurred on the following business day. In the case of regular mail notice, notice shall be deemed to have been delivered on the mailing date and received five (5) business days after the date of mailing. DISTRICT: Bay Area Air Quality Management District 375 Beale Street, Suite 600 10/9/18 BOS minutes 489 San Francisco, CA 94105 Attn: David Burch GRANTEE: Contra Costa County 30 Muir Road Martinez, CA 94553 Attn: Jody London 11. ADDITIONAL PROVISIONS - All attachment(s) to this Agreement are expressly incorporated herein by this reference and made a part hereof as though fully set forth. 12. ACKNOWLEDGEMENTS - GRANTEE shall acknowledge DISTRICT support each time the activities funded, in whole or in part, by this Agreement are publicized in any news media, brochures, or other type of promotional material. The acknowledgement of DISTRICT support must state “Funded by a Grant from the Bay Area Air Quality Management District.” Initials or abbreviations for DISTRICT shall not be used. 13. FINANCIAL MANAGEMENT SYSTEM A. GRANTEE shall be responsible for maintaining an adequate financial management system and will immediately notify DISTRICT when GRANTEE cannot comply with the requirements in this section. B. GRANTEE’s financial management system shall provide for: i) Financial reporting: accurate, current, and complete disclosure of the financial results of each grant in conformity with generally accepted principles of accounting, and reporting in a format that is in accordance with the financial reporting requirements of the grant. ii) Accounting records: records that adequately identify the source and application of funds for DISTRICT-supported activities. These records must contain information pertaining to grant awards and authorizations, obligations, unobligated balances, assets, liabilities, outlays or expenditures and income. iii) Internal control: effective internal and accounting controls over all funds, property and other assets. GRANTEE shall adequately safeguard all such assets and assure that they are used solely for authorized purposes. iv) Budget control: comparison of actual expenditures or outlays with budgeted amounts for each grant. v) Allowable cost: procedures for determining reasonableness, allowability, and allocability of costs generally consistent with the provisions of federal and state requirements. vi) Source documentation: accounting records that are supported by source documentation. vii) Cash management: procedures to minimize the time elapsing between the advance of funds from DISTRICT and the disbursement by GRANTEE, whenever funds are advanced by DISTRICT. C. DISTRICT may review the adequacy of the financial management system of GRANTEE at any time subsequent to the award of the grant. If DISTRICT determines that GRANTEE's accounting system does not meet the standards described in paragraph B above, additional information to monitor the grant may be required by DISTRICT upon written notice to GRANTEE, until such time as the system meets with DISTRICT approval. 14. AUDIT / RECORDS ACCESS - GRANTEE agrees that DISTRICT shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. 10/9/18 BOS minutes 490 GRANTEE agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated, or until completion of any action and resolution of all issues which may arise as a result of any litigation, dispute, or audit, whichever is later. GRANTEE agrees to allow the designated representative(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, GRANTEE agrees to include a similar right of DISTRICT to audit records and interview staff in any contract, subcontract, or subgrant related to performance of this Agreement. 15. FORFEIT OF GRANT FUNDS / REPAYMENT OF FUNDS IMPROPERLY EXPENDED - If grant funds are not expended, or have not been expended, in accordance with this Agreement, or if real or personal property acquired with grant funds is not being used, or has not been used, for grant purposes in accordance with this Agreement, DISTRICT, at its sole discretion, may take appropriate action under this Agreement, at law or in equity, including requiring GRANTEE to forfeit the unexpended portion of the grant funds and/or to repay to DISTRICT any funds improperly expended. 16. COMPLIANCE - GRANTEE shall comply fully with all applicable federal, state, and local laws, ordinances, regulations, and permits. GRANTEE shall provide evidence, upon request, that all local, state, and/or federal permits, licenses, registrations, and approvals have been secured for the purposes for which grant funds are to be expended. GRANTEE shall maintain compliance with such requirements throughout the grant period. GRANTEE shall ensure that the requirements of the California Environmental Quality Act are met for any approvals or other requirements necessary to carry out the terms of this Agreement. Any deviation from the requirements of this section shall result in non-payment of grant funds. 17. CONFIDENTIALITY – In order to carry out the purposes of this Agreement, GRANTEE may require access to certain of DISTRICT’s confidential information (including trade secrets, inventions, confidential know-how, confidential business information, and other information that DISTRICT considers confidential) (collectively, “Confidential Information”). It is expressly understood and agreed that DISTRICT may designate in a conspicuous manner Confidential Information that GRANTEE obtains from DISTRICT, and GRANTEE agrees to: A. Observe complete confidentiality with respect to such information, including without limitation, agreeing not to disclose or otherwise permit access to such information by any other person or entity in any manner whatsoever, except that such disclosure or access (i) shall be permitted to employees of GRANTEE requiring access in fulfillment of the services provided under this Agreement, and (ii) shall be permitted as expressly required by law. B. Ensure that GRANTEE’s officers, employees, agents, representatives, subgrantees, and independent contractors are informed of the confidential nature of such information and to assure by agreement or otherwise that they are prohibited from copying or revealing, for any purpose whatsoever, the contents of such information or any part thereof, or from taking any action otherwise prohibited under this section. C. Not use such information or any part thereof in the performance of services to others or for the benefit of others in any form whatsoever whether gratuitously or for valuable consideration, except as permitted under this Agreement. D. Notify DISTRICT promptly and in writing of the circumstances surrounding any possession, use, or knowledge of such information or any part thereof by any person or entity other than those authorized by this section. Take at GRANTEE’s expense, but at DISTRICT’s option and in any event under DISTRICT’s control, any legal action necessary to prevent unauthorized use of such 10/9/18 BOS minutes 491 information by any third party or entity which has gained access to such information at least in part due to the fault of GRANTEE. E. Notify DISTRICT promptly and in writing of (i) any request for Confidential Information pursuant to any legal authority or (ii) any assertion of a right to access to Confidential Information under any legal authority; refrain (to the extent allowed by law) from responding to or acquiescing in any such request or assertion until DISTRICT has had a chance to evaluate the request or assertion; and cooperate with DISTRICT in asserting any objection to or defense against any such request or assertion. F. Take any and all other actions necessary or desirable to assure such continued confidentiality and protection of such information during the term of this Agreement and following expiration or termination of the Agreement. G. Prevent access to such materials by a person or entity not authorized under this Agreement. H. Establish specific procedures in order to fulfill the obligations of this section. 18. INTELLECTUAL PROPERTY RIGHTS - Title and full ownership rights to all intellectual property developed under this Agreement shall at all times remain with DISTRICT, unless otherwise agreed to in writing. 19. PUBLICATION A. DISTRICT shall approve in writing any report or other document prepared by GRANTEE in connection with performance under this Agreement prior to dissemination or publication of such report or document to a third party. DISTRICT may waive in writing its requirement for prior approval. B. Until approved by DISTRICT, any report or other document prepared by GRANTEE shall include on each page a conspicuous header, footer, or watermark stating “DRAFT – Not Reviewed or Approved by BAAQMD,” unless DISTRICT has waived its requirement for prior approval pursuant to paragraph A of this section. C. Information, data, documents, or reports developed by GRANTEE for DISTRICT, pursuant to this Agreement, shall be part of DISTRICT’s public record, unless otherwise indicated. GRANTEE may use or publish, at its own expense, such information, provided DISTRICT approves use of such information in advance. The following acknowledgment of support and disclaimer must appear in each publication of materials, whether copyrighted or not, based upon or developed under this Agreement. “This report was prepared as a result of work sponsored, paid for, in whole or in part, by the Bay Area Air Quality Management District (District). The opinions, findings, conclusions, and recommendations are those of the author and do not necessarily represent the views of the District. The District, its officers, employees, contractors, and subcontractors make no warranty, expressed or implied, and assume no legal liability for the information in this report.” D. GRANTEE shall inform its officers, employees, subgrantees, and subcontractors involved in the performance of this Agreement of the restrictions contained herein and shall require compliance with the above. 20. PROPERTY AND SECURITY - Without limiting GRANTEE’s obligations with regard to security, GRANTEE shall comply with all the rules and regulations established by DISTRICT for access to and activity in and around DISTRICT’s premises. 10/9/18 BOS minutes 492 21. ASSIGNMENT - No party shall assign, sell, license, or otherwise transfer any rights or obligations under this Agreement to a third party without the prior written consent of the other party, and any attempt to do so shall be void upon inception. 22. WAIVER - No waiver of a breach, of failure of any condition, or of any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right, or remedy. No waiver of any breach, failure, right, or remedy shall be deemed a waiver of any other breach, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. Further, the failure of a party to enforce performance by the other party of any term, covenant, or condition of this Agreement, and the failure of a party to exercise any rights or remedies hereunder, shall not be deemed a waiver or relinquishment by that party to enforce future performance of any such terms, covenants, or conditions, or to exercise any future rights or remedies. 23. FORCE MAJEURE - Neither DISTRICT nor GRANTEE shall be liable for or deemed to be in default for any delay or failure in performance under this Agreement or interruption of services resulting, directly or indirectly, from acts of God, enemy or hostile governmental action, civil commotion, strikes, lockouts, labor disputes, fire or other casualty, judicial orders, governmental controls, regulations or restrictions, inability to obtain labor or materials or reasonable substitutes for labor or materials necessary for performance of the services, or other causes, except financial, that are beyond the reasonable control of DISTRICT or GRANTEE, for a period of time equal to the period of such force majeure event, provided that the party failing to perform notifies the other party within fifteen calendar days of discovery of the force majeure event, and provided further that that party takes all reasonable action to mitigate the damages resulting from the failure to perform. Notwithstanding the above, if the cause of the force majeure event is due to party’s own action or inaction, then such cause shall not excuse that party from performance under this Agreement. 24. SEVERABILITY - If a court of competent jurisdiction holds any provision of this Agreement to be illegal, unenforceable or invalid in whole or in part for any reason, the validity and enforceability of the remaining provisions, or portions of them will not be affected. 25. HEADINGS - Headings on the sections and paragraphs of this Agreement are for convenience and reference only, and the words contained therein shall in no way be held to explain, modify, amplify, or aid in the interpretation, construction, or meaning of the provisions of this Agreement. 26. COUNTERPARTS/FACSIMILES/SCANS – This Contract may be executed and delivered in any number of counterparts, each of which, when executed and delivered, shall be deemed an original, and all of which together shall constitute the same contract. The parties may rely upon a facsimile copy or scanned copy of any party’s signature as an original for all purposes. 27. GOVERNING LAW - Any dispute that arises under or relates to this Agreement shall be governed by California law, excluding any laws that direct the application to another jurisdiction’s laws. Venue for resolution of any dispute that arises under or relates to this Agreement, including mediation, shall be San Francisco, California. 28. ENTIRE AGREEMENT AND MODIFICATION - This Agreement represents the final, complete, and exclusive statement of the agreement between the parties and supersedes all prior and contemporaneous understandings and agreements of the parties. No party has been induced to enter into this Agreement by, nor is any party relying upon, any representation or warranty outside 10/9/18 BOS minutes 493 those expressly set forth herein. This Agreement may only be amended by mutual agreement of the parties in writing and signed by both parties. 29. SURVIVAL OF TERMS - The provisions of sections 7 (Indemnification), 14 (Audit / Records Access), 15 (Forfeit of Grant Funds / Repayment of Funds Improperly Expended), 17 (Confidentiality), 18 (Intellectual Property Rights), and 19 (Publication) shall survive the expiration or termination of this Agreement. 10/9/18 BOS minutes 494 IN WITNESS WHEREOF, the parties to this Agreement have caused this Agreement to be duly executed on their behalf by their authorized representatives. BAY AREA AIR QUALITY CONTRA COSTA COUNTY MANAGEMENT DISTRICT By: ________________________________ By: _______________________________ Jack P. Broadbent John Kopchik Executive Officer/APCO Director of Conservation & Development Date: ________________________________ Date: _______________________________ Approved as to form: District Counsel By: ________________________________ Brian C. Bunger District Counsel 10/9/18 BOS minutes 495 ATTACHMENT A WORK PLAN GRANTEE will implement a two-year pilot project to encourage and empower Contra Costa residents to reduce their greenhouse gas (GHG) emissions, based upon the “Go CO2 Free” online platform developed by Community Climate Solutions (CCS). The project will focus on enlisting participation of residents in the cities of Antioch, San Pablo, and Walnut Creek, as well as the unincorporated portions of Contra Costa County. The platform will inform residents about effective actions they can take to reduce their GHG emissions, and track their progress in reducing emissions. The project will be implemented in partnership with the three target cities, as well as 511 Contra Costa, Sustainable Contra Costa, and other non-profit and community groups. Robust outreach and engagement will be critical to the success of the project. The goal of the project is to achieve the participation of at least 4,500 households in the project during the two-year period and to quantify the reduction in GHG emissions as a result of the actions taken by residents who utilize the platform. Task 1: Customize the Go CO2 Free platform for use in Contra Costa County Task 1.1: Execute contract with Community Climate Solutions: GRANTEE will enter into a contract with Community Climate Solutions to provide the Go CO2 Free platform for use in Contra Costa County and to provide technical support for the platform (e.g., trouble- shooting and responding to questions from GRANTEE) over the two-year term of the project. Deliverable 1. Executed contract with Community Climate Solutions Task 1.2: Create customized landing page and regional portals for Contra Costa County: In collaboration with project partners, GRANTEE will develop a County CCS landing page and three regional portals: East County / Central County / West County. The CCS platform will enable residents to estimate their GHG footprint, and recommend actions that residents can take to reduce their GHG emissions (related to energy use, transportation, food, water, etc.). With assistance from the cities of Antioch (east county), San Pablo (west county), and Walnut Creek (central county), each of the regional portals will be customized with local imagery and messaging, and will provide links to local resources that residents can use to implement GHG-reductions actions. Information will be provided to address both homeowners and renters. The landing page and the regional portals will be available in both English and Spanish. Deliverable 1. Fully-operational landing page for Contra Costa residents and three regional portals to serve the eastern, central, and western portions of the county. Task 2: Develop and implement an outreach plan Task 2.1: Outreach Plan GRANTEE will develop an outreach plan to identify student, youth and civic groups that will enlist the participation of their peers and residents in their communities in the Cleaner Contra Costa project. Outreach to student and youth groups will focus on environmental clubs and other leadership groups in 10/9/18 BOS minutes 496 local high schools. Within the target areas (Antioch, San Pablo, Walnut Creek and unincorporated portions of Contra Costa County), there are seven public high schools and three or more private or charter high schools, which will be the focal points for project outreach efforts. Project staff will make presentations to interested parties and groups, which may include school administrators, teachers, students, and/or student clubs. Project staff will work with school personnel and other stakeholders to establish start-up procedures and schedules and define the role that Cleaner Contra Costa will play in supporting youth-led actions. Deliverable 1. Cleaner Contra Costa Outreach Plan, in manual form, including sections that address topics such as roles, responsibilities, and procedures Task 2.2: Outreach Toolkit GRANTEE will develop an outreach toolkit. The toolkit will contain project materials, outreach tools, and a student manual. Project materials will describe the timeline, meeting requirements, procedures for setting up a start-up meeting, and specify follow-up dates for engaging with the Cleaner Contra Costa team. Outreach tools and methods may include, but not be limited to, the following: • Project-dedicated website(s) • Constant Contact • Booths at community events • Brochures, fliers, and posters • Advertisements • Social media and blogs • Community calendars Deliverable 1. Outreach toolkit Task 2.3: Media Campaign GRANTEE will create and execute a media campaign to raise awareness of the Go CO2 Free platform. The campaign will include press releases, and outreach to key media such as community and local newspapers, local radio stations, and community and local television channels. Messages will be tailored to engage specific audiences via outreach such as church, school or social group newsletters. Brochures, press releases, and other project materials including landing pages on the websites will be available in both English and Spanish. Residents who register on the platform will be contacted regularly to celebrate successes, build momentum and encourage users to spread the word and invite, family, friends and neighbors to participate. Deliverable 1. Media products, including press releases, copies of media coverage, etc. Task 2.4: Community Outreach GRANTEE will identify student, youth, and civic groups that will engage their members, peers, and neighbors to participate in the Go CO2 Free project. In Year 1 outreach will focus on identifying and training student and youth groups to recruit peers and community members to utilize the platform, with a goal of training 10 youth teams to perform outreach and engagement. In Year 2 outreach will expand to include civic groups, business associations, and faith-based groups, with a goal of enlisting 20 youth groups and 10 civic groups to perform outreach and engage members and residents. 10/9/18 BOS minutes 497 Deliverables 1. List of participating school, youth, and civic groups. 2. For organizing meetings: agenda, participant list, and materials presented Task 3: Train partner groups on how to engage their communities in actions to reduce GHG emissions In collaboration with Sustainable Contra Costa, GRANTEE will provide training for student, youth, and civic groups. This will include providing educational materials and training for students that highlight the importance of community-scale action, and coordinating with school administrators to incorporate sustainability education in curricula. Training will be provided to all partner groups on how to use the Go CO2 Free platform, and how to use of social media and techniques such as online leaderboards to promote the Go CO2 Free campaign and encourage friendly competition between affinity groups. Deliverables 1. Copies of all training materials, curriculum plans, and social media products 2. For organizing meetings: agenda, participant list, and materials presented Task 4: Monitor the outcome and results GRANTEE will monitor progress and track results in terms of: • Number of participating student, youth, and civic groups • Number of participating households • Specific actions implemented by the participating households • Estimated aggregate reduction in GHG emissions Deliverable 1. Detailed results included in the project final report (see below) Progress Reports Beginning thirty (30) calendar days after execution of the contract, every April 15, July 15, October 15 and January 15 until the end of the Term, GRANTEE shall provide quarterly progress reports describing GRANTEE’s progress toward completion of the work outlined above. Quarterly progress reports shall be prepared on the District’s Quarterly Report form (provided separately). Final Report Within thirty (30) calendar days of completion of project, GRANTEE shall submit a Final Report. The Final Report, to be prepared on the District’s Final Report form (provided separately), should report on the outcomes of the project, and best practices to engage and motivate community groups and residents. The report should also discuss plans to continue providing the platform for use by Contra Costa residents in future years, and identify additional areas of the county that might be targeted in future outreach and marketing efforts. Grant Payments Grant payments will be made in installments in accordance with Section 8, Payment, and with the reporting and payment schedule for grant funds set forth below. 10/9/18 BOS minutes 498 Reporting and Grant Payment Schedule for Grant Funds Payments of grant funds shall be contingent upon DISTRICT’s approval of GRANTEE’s quarterly progress reports and final report. DISTRICT approval will take into consideration adequate progress in implementing program tasks to meet the milestones set forth below. DISTRICT shall pay GRANTEE its grant payments upon receipt and approval of GRANTEE’s quarterly progress reports and final report demonstrating that the applicable project milestones have been met as provided in Section 8 of this Agreement. Milestone Required progress on project Completion Date Report Payment 1 Task 1.1 – completed Task 1.2 – completed Task 2.1 – initiated Task 2.2 – initiated Task 2.3 – initiated Task 2.4 – initiated 12/31/18 Quarterly progress report (QPR) #1 (1/15/19) $24,827 2 Task 2.1 – completed Task 2.2 – completed Task 2.3 – continued Task 2.4 – continued Task 3 – initiated (for school & youth teams) 3/31/19 QPR #2 (4/15/19) $24,827 3 On-going implementation of Task 2 & Task 4 for school & youth teams 6/30/19 QPR #3 (7/15/19) $24,827 4 Task 2.4 – completed (for Year 2 outreach to civic groups) Task 3 – initiated (for civic groups) 9/30/19 QPR #4 (10/15/19) $24,827 5 On-going implementation of project via school, youth and civic groups 12/31/19 QPR #5 (1/15/20) $24,827 6 On-going implementation of project via school, youth and civic groups 3/31/20 QPR #6 (4/15/20) $24,827 7 On-going implementation of project via school, youth and civic groups 6/30/20 QPR #7 (7/15/20) $24,827 8 (Final) Task 4 – completed 9/30/20 Final Report (10/31/20) $24,827 Total $198,616 Total payments under this Agreement shall not exceed $198,616. 10/9/18 BOS minutes 499 RECOMMENDATION(S): CONTINUE the emergency action originally taken by the Board of Supervisors on November 16, 1999 regarding the issue of homelessness in Contra Costa County. FISCAL IMPACT: None. BACKGROUND: On November 16, 1999, the Board of Supervisors declared a local emergency, pursuant to the provisions of Government Code Section 8630 on homelessness in Contra Costa County. Government Code Section 8630 requires that, for a body that meets weekly, the need to continue the emergency declaration be reviewed at least every 14 days until the local emergency is terminated. In no event is the review to take place more than 21 days after the previous review. On September 25, 2018, the Board of Supervisors reviewed and approved the emergency declaration. With the continuing high number of homeless individuals and insufficient funding available to assist in sheltering all homeless individuals and families, it is appropriate for the Board to continue the declaration of a local emergency regarding homelessness. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Julie Enea, (925) 335-1077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 73 To:Board of Supervisors From:David Twa, County Administrator Date:October 9, 2018 Contra Costa County Subject:CONTINUE EXTENSION OF EMERGENCY DECLARATION REGARDING HOMELESSNESS 10/9/18 BOS minutes 500 RECOMMENDATION(S): 1. AUTHORIZE initiation of a General Plan Amendment (GPA) process to consider changing the General Plan land use designation from "Multiple-Family Residential-Medium Density" (MM) to "Commercial" (CO) for a 1.35-acre parcel located at 999 Bancroft Road in the Concord area, Assessor's Parcel Number 148-300-015. 2. ACKNOWLEDGE that granting this authorization does not imply any sort of endorsement for the application to amend the General Plan, but only that the matter is appropriate for consideration. FISCAL IMPACT: None. If the authorization is granted, the project applicant will pay application fees to cover the cost of processing the GPA. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: (925) 674-7791 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 74 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:October 9, 2018 Contra Costa County Subject:General Plan Amendment Request for Bancroft Road Commercial Project 10/9/18 BOS minutes 501 BACKGROUND: The Department of Conservation and Development has received a letter from Mr. Dan Briner of the Briner Property Group proposing a GPA for the parcel located at 999 Bancroft Road in the Concord area (see Attachment A). The subject parcel is designated MM on the General Plan Land Use Element Map and zoned Controlled Manufacturing (C-M). Mr. Briner has proposed changing the General Plan land use designation for the parcel from MM to CO to allow continued commercial use of the property after the current tenant vacates the site in early 2019. The subject parcel is located in a small, unincorporated pocket approximately three-quarters of a mile north of the Pleasant Hill/Contra Costa Centre BART Station. The property is flat and occupied by a commercial/light industrial building constructed in 1955. The property’s irregular shape is best described as a trapezium. It is surrounded by multiple-family residences to the north/northeast and southeast, single-family residences to the east, another commercial/light industrial building to the south, and the Iron Horse Trail to the west. Beyond the Iron Horse Trail are additional commercial/light industrial buildings. Attachments B and C, respectively, are a map showing the existing and proposed General Plan land use designations and an aerial photo of the site and its surroundings. The proposed GPA warrants the County’s consideration. The site has been continuously developed and operated as a commercial property since the 1950s. The site was designated “Light Industry” in the General Plan until at least 1983 and was likely changed to MM with adoption of the 1990-2005 General Plan in January 1991. However, subsequent to the redesignation to MM, soil and groundwater contamination was discovered emanating from industrial properties to the west. Monitoring and remediation of the contamination continues, making the subject property’s suitability for residential development questionable at best. Staff therefore recommends authorization to proceed with the GPA process. Staff emphasizes, however, that authorization to proceed with the GPA process does not imply the Board's support or endorsement for the application to amend the General Plan, but only that this matter is appropriate for further consideration. CONSEQUENCE OF NEGATIVE ACTION: If the Board does not authorize initiation of the GPA process, then an application to amend the General Plan cannot be filed and the subject site will retain its MM land use designation. ATTACHMENTS Attachment A - Letter from D. Briner Requesting General Plan Amendment Attachment B - General Plan Land Use Map Attachment C - Aerial Photo 10/9/18 BOS minutes 502 10/9/18 BOS minutes 503 10/9/18 BOS minutes 504 10/9/18 BOS minutes 505 10/9/18 BOS minutes 506 10/9/18 BOS minutes 507 10/9/18 BOS minutes 508 10/9/18 BOS minutes 509 10/9/18 BOS minutes 510 Concord Pleasant Hill Walnut Creek B a n c r o f t R d Hookston Rd Mayhew Way Vincent RdStimel DrHookston Rd Sh a w R d Traud DrBermudaDrSt Louis Dr Pershing DrMountbatten Ct Oberon DrLe Jean WayOa k GatePl Baird Ct Mc Cann CtWoodlawn DrHamptonDrStL o uis C tIron Horse TrailTono LnMap Created 6/5/2018by Contra Costa County Department ofConservation and Development, GIS Group30 Muir Road, Martinez, CA 9455337:59:41.791N 122:07:03.756WI0390780195Feet This map was created by the Contra Costa County Department of Conservation andDevelopment with data from the Contra Costa County GIS Program. Some base data, primarily City Limits, is derived from the CA State Board of Equalization'stax rate areas. While obligated to use this data the County assumes no responsibility forits accuracy. This map contains copyrighted information and may not be altered. It may be reproduced in its current state if the source is cited. Users of this map agree to read and accept the County of Contra Costa disclaimer of liability for geographic information. Attachment B: APN: 148-300-015 999 Bancroft RdGeneral Plan Amendment Study (GP18-0006) Concord Pleasant Hill Walnut Creek B a n c r o f t R d Hookston Rd Mayhew Way Vincent RdStimel DrHookston Rd Sh a w R d Traud DrBermuda DrSt Louis Dr Pershing DrMountbatten Ct Oberon DrOa k GatePl Baird Ct Mc Cann CtWoodlawn DrHampton DrStL o uis C tEstandWayGeraldineDrIron Horse TrailTono LnCurrent General Plan Proposed General Plan SITE SITE Project Site Parcels General Plan Designations SH (Single Family Residential - High) ML (Multiple Family Residential - Low) MM (Multiple Family Residential - Medium) CO (Commercial) PS (Public/Semi-Public) MLSH PS CO MM MM SH MMMM ML PS 10/9/18 BOS minutes 511 B a n c r o f t R dStimel DrMap Created 6/5/2018by Contra Costa County Department ofConservation and Development, GIS Group30 Muir Road, Martinez, CA 9455337:59:41.791N 122:07:03.756WI07515037.5 Feet This map was created by the Contra Costa County Department of Conservation andDevelopment with data from the Contra Costa County GIS Program. Some base data, primarily City Limits, is derived from the CA State Board of Equalization'stax rate areas. While obligated to use this data the County assumes no responsibility forits accuracy. This map contains copyrighted information and may not be altered. It may be reproduced in its current state if the source is cited. Users of this map agree to read and accept the County of Contra Costa disclaimer of liability for geographic information. Attachment C: APN: 148-300-015 999 Bancroft RdGeneral Plan Amendment Study (GP18-0006) Project Site APN: 148-300-015 10/9/18 BOS minutes 512 RECOMMENDATION(S): 1. FIND that the approval of a Grant Deed of Development Rights, conveying to the County development rights on a portion of real property described in Recital A of the attached Grant Deed of Development Rights, in the Walnut Creek area, is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) under Section 15325, subdivision (a), of the CEQA Guidelines (transfers of ownership of interest in land to preserve existing natural conditions). 2. APPROVE and AUTHORIZE the Board Chair to execute the Grant Deed of Development Rights between the County and Camino Diablo Storage, LLC, a California limited liability company. FISCAL IMPACT: None to the General Fund. The applicant is responsible for payment of all costs associated with the processing of this application. BACKGROUND: On July 3, 2017, the Contra Costa County Zoning Administrator conditionally approved an application for a development plan permit (County File #DP16-3025) to construct a self-storage facility and customer service building on the property located at 2870 Camino Diablo in an unincorporated area of Contra Costa County, near Walnut Creek. The County Zoning Administrator also approved a Mitigation Monitoring Program for the project in accordance with the provisions of the California Environmental Quality Act (CEQA). APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jennifer Cruz, (925) 674-7790 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 75 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:October 9, 2018 Contra Costa County Subject:Camino Diablo Storage, LLC, Grant Deed of Development Rights 10/9/18 BOS minutes 513 BACKGROUND: (CONT'D) The subject property is split between two General Plan land use designations, Commercial (CO), and Single-Family Residential - Low Density (SL). The self-storage facility would be located on the portion that is completely designated for Commercial. As a mitigation measure and condition of approval for the project, development rights for the portion of the property within the Single Family (SL) designation are to be deeded to the County in order to prohibit any development of that portion of the property other than the grading activities and slope repair required as part of the approved Mitigation Monitoring Program for the project. The area to be deeded to the County is described in the attached legal description (Exhibit A) and shown in the attached Plant Map (Exhibit B) and consist of approximately 1.58 acres. The Grant Deed of Development Rights must be recorded prior to issuance of the building permit for the storage facility building. CONSEQUENCE OF NEGATIVE ACTION: In the event the Board does not accept the grant deed of development rights, the approximately 1.58-acre portion designated for residential will not be restricted by a grant deed of development rights, and the applicant would not be able to comply with Condition of Approval #31 and obtain a building permit to construct the self-storage facility. CHILDREN'S IMPACT STATEMENT: This application is a request for approval of a grant deed of development rights to the County. the proposed project will not affect children's programs in the County. ATTACHMENTS GDDR Exhibit A - Legal Description Exhibit B - Plat Map Exhibit C - May 2017 Mitigation Monitoring Program Conditions of Approval for DP16-3025 10/9/18 BOS minutes 514 10/9/18 BOS minutes 515 10/9/18 BOS minutes 516 10/9/18 BOS minutes 517 10/9/18 BOS minutes 518 10/9/18 BOS minutes 519 10/9/18 BOS minutes 520 10/9/18 BOS minutes 521 10/9/18 BOS minutes 522 10/9/18 BOS minutes 523 10/9/18 BOS minutes 524 10/9/18 BOS minutes 525 10/9/18 BOS minutes 526 10/9/18 BOS minutes 527 10/9/18 BOS minutes 528 10/9/18 BOS minutes 529 10/9/18 BOS minutes 530 10/9/18 BOS minutes 531 10/9/18 BOS minutes 532 10/9/18 BOS minutes 533 10/9/18 BOS minutes 534 10/9/18 BOS minutes 535 10/9/18 BOS minutes 536 10/9/18 BOS minutes 537 10/9/18 BOS minutes 538 10/9/18 BOS minutes 539 10/9/18 BOS minutes 540 10/9/18 BOS minutes 541 10/9/18 BOS minutes 542 10/9/18 BOS minutes 543 10/9/18 BOS minutes 544 10/9/18 BOS minutes 545 10/9/18 BOS minutes 546 10/9/18 BOS minutes 547 10/9/18 BOS minutes 548 10/9/18 BOS minutes 549 10/9/18 BOS minutes 550 10/9/18 BOS minutes 551 10/9/18 BOS minutes 552 10/9/18 BOS minutes 553 10/9/18 BOS minutes 554 10/9/18 BOS minutes 555 10/9/18 BOS minutes 556 10/9/18 BOS minutes 557 10/9/18 BOS minutes 558 RECOMMENDATION(S): APPROVE the attached medical staff appointments and reappointments, additional privileges, advancements, and voluntary resignations as recommend by the Medical Staff Executive Committee, at their September 17, 2018 meeting, and by the Health Services Director. FISCAL IMPACT: Not applicable. BACKGROUND: The Joint Commission on Accreditation of Healthcare Organizations has requested that evidence of Board of Supervisors approval for each Medical Staff member will be placed in his or her Credentials File. The attached recommendations for appointment/reappointment were reviewed by the Credentials Committee and approved by the Medical Executive Committee. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Contra Costa Regional Medical and Contra Costa Health Centers' medical staff would not be appropriately credentialed and not be in compliance with The Joint Commission on Accreditation of Healthcare Organizations. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Tasha Scott, Marcy Wilhelm, James Ham C. 76 To:Board of Supervisors From:Anna Roth, Health Services Director Date:October 9, 2018 Contra Costa County Subject:Medical Staff Appointments and Reappointments – September, 2018 10/9/18 BOS minutes 559 ATTACHMENTS Attachment 10/9/18 BOS minutes 560 MEC Recommendations – September Definitions: A=Active C=Courtesy Aff=Affiliate P/A= Provisional Active P/C= Provisional Courtesy Page 1 A. New Medical Staff Members Chandler, Alex, MD Psychiatry/Psychology Chaudhary, Neha, MD Psychiatry/Psychology Eisert, Christian, MD Surgery-ENT Menezes, Alicia, MD Surgery-Opthomology Silver, Deborah, MD Psychiatry/Psychology Vance, Ashley, MD OB/Gyn Willman, Susan, MD OB/Gyn B. Application for Travis Resident Hansen, Brady, DO DFAM C. Request for Additional Privileges Department Requesting Bergman, Kevin, MD Emergency Medicine DFAM Fraser-Hulthage, Anna, MD DFAM OB/Gyn Freedman, Julie, MD Hospital Medicine Hospital Medicine D. Advance to Non-Provisional Berryman, Elizabeth, MD DFAM (Detention) Callister, Devin, MD Internal Med.(Infec. Dis.) Liquido, Fernando, MD DFAM Malik, Bhavna, MD Internal Med.(Infec. Dis.) McCarron, Audrey, MD Diagnostic Imaging (vRad) Munajed, Amal, MD Anesthesia E. Biennial Reappointments Baldwin, Richard, MD Psychiatry/Psychology C Bergman, Kevin, MD Emergency Medicine A Bose, Alok, MD Pediatrics C Brogan, Donna, DDS Dental A Ciranni, Michael, MD Psychiatry/Psychology C D’Harlingue, Arthur, MD Pediatrics C Dosanjh, Amarjit, MD Surgery-Plastic & Hand A Dumitrescu, Laurentiu, MD Psychiatry/Psychology A Gordon, Amy, MD DFAM A Gurley, David, MD Emergency Medicine A Guss, Jee, MD Psychiatry/Psychology A Hamlin, Kathryn, MD DFAM A Hirschtritt, Matthew, MD Psychiatry/Psychology C Hubbell, Jared, MD Emergency Medicine C Huie, Fredric, MD DFAM C Jolton, Francine, MD Pediatrics A 10/9/18 BOS minutes 561 MEC Recommendations – September Definitions: A=Active C=Courtesy Aff=Affiliate P/A= Provisional Active P/C= Provisional Courtesy Page 2 Laing, Brian, MD DFAM A Lee, Daniel, MD DFAM A Millstein, Aram, MD Pathology A Rausa, Katherine, MD Internal Medicine-Neurology C Reminajes, Alfeo, MD Psychiatry/Psychology A Rueker, David, MD Psychiatry/Psychology A Sharma, Konark, MD Internal Medicine-Infections Disease C Tung, Chiu, MD Anesthesia A Yang, Patrice, MD Hospital Medicine C Yasul, Jose, MD DFAM A Zheng, Wei, MD Surgery-Urology C F. Biennial Renew of Privileges Ballesteros, Karla, NP DFAM AFF G. Biennial Reappointment for Teleradiologist (vRad) Miner, Brendan, MD Diagnostic Imaging (vRad) Morais, Joshua, MD Diagnostic Imaging (vRad) Welte, Frank, MD Diagnostic Imaging (vRad) H. Voluntary Resignations Giri, Vasanta, MD Psychiatry/Psychology Koenig, Jessica, MD Psychiatry/Psychology Pagmanua, Cynthia, MD Psychiatry/Psychology Ray, Leena, MD Internal Medicine-Nephrology Thompson, Lawrence, MD Pathology Thwaites, Daniel, MD DFAM I. Voluntary Application Withdrawal Nguyen, Alexander, MD Psychiatry/Psychology 10/9/18 BOS minutes 562 RECOMMENDATION(S): APPROVE the attached list of providers recommended by Contra Costa Health Plan's Medical Director on August 29, 2018, and by the Health Services Director, as required by the State Department of Health Care Services and Managed Health Care, and the Centers for Medicare and Medicaid Services. FISCAL IMPACT: Not applicable. BACKGROUND: The National Committee on Quality Assurance (NCQA) requires that evidence of Board of Supervisors approval must be contained within each Contra Costa Health Plan (CCHP) Provider’s credentials file. Approval of the attached list of providers as recommended by the CCHP Medical Director will enable the CCHP to comply with this requirement. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, CCHP’s Providers would not be appropriately credentialed and not be in compliance with the NCQA. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patricia Tanquary, 925-313-6004 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Tasha Scott, Marcy Wilhelm, Heather Wong C. 77 To:Board of Supervisors From:Anna Roth, Health Services Director Date:October 9, 2018 Contra Costa County Subject:Approve New and Recredentialing Providers in Contra Costa Health Plan’s Community Provider Network 10/9/18 BOS minutes 563 ATTACHMENTS Attachment 10/9/18 BOS minutes 564 Contra Costa Health Plan Providers Approved by Medical Director August 29, 2018 CREDENTIALING PROVIDER S AUGUST 2018 Name Specialty Amador, Kellie, NP Mid-Level Urgent Care Antelo, Fernando, MD Dermatopathology Boster, Lisa, BCBA Qualified Autism Pro vider Boulom, Valy, MD Surgery – Vascular Chan, Anthony, MD Surgery – General Esguerra, Maria, LCSW Mental Health Services Gajjala, Subha, RBT Qualified Autism Paraprofessional Gelb, Sarah, RBT Qualified Autism Paraprofessional Gharagozlou, Barsam, M D Primary Care Pediatrician Gordon, Danielle, PA Primary Care Family Medicine Hwang, Patrick, BCBA Qualified Autism Provider Kellert, Brian, DO Perinatology Mandal, Rajni, MD Dermatopathology Molnar, Esther, MD Infectious Disease Nguyen, My -Linh, MD Urogynecology & Pelvic Reconstructive Surgery Novak, Valerie MFT Mental Health Services Prado, Frances, NP Mid-Level Urgent Care Roller, Katherine, MD Primary Care Family Medicine Shariati, Mahsheed, DO Primary Care Family Medicine Silva, Marcelina , DO Pain Medicine Simon -Weisberg, Deborah, MD Primary Care Family Medicine Singh, Brenda, BCBA Qualified Autism Provider Solomon, Neil, MD Telemedicine – Mental Health Services Some, Nancy, NP Telemedicine – Mental Health Services Tulsky, Jacqueline, MD Telemedicine – Mental Health Services Turtle, Scott, DPT Physical Therapy Valencia, Ana, RBT Qualified Autism Paraprofessional Yousef, Dana, NP Telemedicine – Mental Health Services Zuniga, Vania, NP Telemedicine – Mental Health Services 10/9/18 BOS minutes 565 Contra Costa Health Plan Providers Approved by Medical Director August 29, 2018 Page 2 of 3 CREDENTIALING ORGANIZATIONAL PROVIDER S AUGUST 2018 Provider Name Provide the Following Services Location Dental Surgery Centers of America dba: Delta Surgical Ambulatory Surgery Center Stockton Dialysis Access Center, A Medical Corp oration dba: Dialysis Access Center, Inc. Ambulatory Surgery Center Oakland RECREDENTIALING PROVIDER S AUGUST 2018 Name Specialty Angle, Niren, MD Surgery – Vascular Banks, Norman, MD Primary Care Family Medicine Bellini, Lisa, RD Dietitian Chan, Rodney, DPM Podiatry Chiu, May, MD Nephrology Ennen, Melissa, MD Anesthesiology Gupta, Ravinder, MD Primary Care Family Medicine Haake, Curtis, DC Chiropractic Medicine He, Chenyin, MD Nephrology Hounshell, Lynda, BCBA Qualified Autism Provider Keledjian, V. Arek, MD Gastroenterology LeNoir, Michael, MD Primary Care Pediatrician/ Pediatric Allergy & Immunology Lim, Mira, MD Ophthalmology Lo, Irene, MD Surgery – General/Surgery – Bariatric Michaelis, Linda, RD Dietitian Moonsamy, Noelene, NP Primary Care Family Medicine Murphy, Aileen, DO Surgery – General/Surgery – Bariatric Narayan, Subhendu, MD Gastroenterology Phillips, Lauren, PhD Mental Health Services Pillai, Prasad, MD Hematology/ Oncology Rembert, James, MD Radiation Oncology Scales , M. Donovan, MFT Mental Health Services Sherman, Michael, MD Medical Oncology 10/9/18 BOS minutes 566 Contra Costa Health Plan Providers Approved by Medical Director August 29, 2018 Page 3 of 3 RECREDENTIALING PROVIDER S AUGUST 2018 Name Specialty Souza, Valerie, MFT Mental Health Services Thompson, Melissa, LCSW Mental Health Services Tsai, Wilson, MD Surgery – Cardiothoracic Vu, Cuong, MD Primary Care Family Medicine Williams, Cynthia, CNM Mid -Level Family Planning RECREDEN TIALING ORGANIZATIONAL PROVIDER AUGUST 2018 Provider Name Provide the Following Services Location DaVita – DVA Healthcare Renal Care, Inc. dba: Oakland Dialysis Dialysis Oakland bopl-August 29, 2018 10/9/18 BOS minutes 567 RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Memorandum of Understanding Agreement #28-379 with Contra Costa County Office of Education, an educational institution, to provide outpatient treatment for substance abuse and mental health disorders for students referred to Contra Costa County’s Behavioral Health Services Center for Recovery and Empowerment Program for the period from August 1, 2018 through July 31, 2019, which shall automatically renew each year until terminated. FISCAL IMPACT: This is a non-financial agreement. BACKGROUND: Approval of this Memorandum of Understanding Agreement #28-379 will allow the Contra Costa County Office of Education (CCCOE) to designate one classroom for the County’s Behavioral Health Center for Recovery and Empowerment (CORE) Program. The classroom will provide instruction as required by Education Code section 1983 for students referred by CORE. The CCCOE will collect the average daily attendance, provide classroom personnel, administrative support, and classroom instructional materials. CONSEQUENCE OF NEGATIVE ACTION: If this agreement is not approved, the students referred to the CORE Program will not have access to these services provided by County. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: DAN PEDDYCORD, 925-313-6712 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D Morgan, M Wilhelm C. 78 To:Board of Supervisors From:Anna Roth, Health Services Director Date:October 9, 2018 Contra Costa County Subject:Approve Memorandum of Understanding Agreement #28-379 with Contra Costa County Office of Education 10/9/18 BOS minutes 568 10/9/18 BOS minutes 569 RECOMMENDATION(S): REFER the issue of banning gun shows at the Contra Costa County Fairgrounds and a review of regulations governing the purchase and sale of guns at gun shows to the Public Protection Committee. FISCAL IMPACT: No fiscal impact. BACKGROUND: The Contra Costa County Fairgrounds are owned and operated by the 23rd District Agricultural Association. The 23rd District is a “state institution” under section 3953 of the Food and Agricultural Code. Because the Fairgrounds are owned and operated by a state institution, the County is not authorized to prohibit gun shows held on state property. A few other counties have banned gun shows at county fairgrounds, but these bans have been at fairgrounds owned by counties themselves, rather than by the state. There was local interest in eliminating gun shows at the Cow Palace (which occurred 5 times annually according to media reports). The Cow Palace is owned by Agricultural District 1-A, also a state institution. That effort resulted in the need for special legislation to be carried APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Supervisor Federal D. Glover, (925) 608-4200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 , County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 79 To:Board of Supervisors From:Federal D. Glover, District V Supervisor Date:October 9, 2018 Contra Costa County Subject:REFERRAL TO PUBLIC PROTECTION COMMITTEE TO REVIEW BANNING GUN SHOWS AT THE COUNTY FAIRGROUNDS 10/9/18 BOS minutes 570 BACKGROUND: (CONT'D) by Senator Scott Weiner and Assemblymember Phil Ting to disallow gun shows on the Cow Palace property. The bill was signed into law by the Governor earlier this month. Attached is a copy of the bill (SB 221). This referral to the Public Protection Committee will assist with facilitating a public discussion as to whether or not Contra Costa should similarly pursue an effort to disallow gun shows at the state-owned County Fairgrounds property, which happens to be located directly across the street from Antioch High School and is in the vicinity of several other school and a Headstart facility (see attached map). This referral also seeks to determine whether facilitating gun shows on public property is an appropriate message to be sending as the nation continues to grapple with mass shootings, which seem to have become more commonplace in our society. Specifically, rules and regulations governing the purchase and sale of guns at these shows are different than those governing similar transactions at brick and mortar gun dealer storefronts. CONSEQUENCE OF NEGATIVE ACTION: The referral will not be made to the Public Protection Committee. ATTACHMENTS Map of Fairgrounds Property 10/9/18 BOS minutes 571 10/9/18 BOS minutes 572 RECOMMENDATION(S): APPROVE amended Conflict of Interest Code for the Contra Costa County Schools Insurance Group (“CCCSIG”) including the list of designated positions. FISCAL IMPACT: None. BACKGROUND: CCCSIG has amended its Conflict of Interest Code and submitted the revised code, attached as Exhibit A, to the Board for approval pursuant to Government Code section 87306 and 87306.5. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Schwerin, Deputy County Counsel, (925) 335-1800 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: David Twa, Clerk of the Board of Supervisors, Cynthia Schwerin, Deputy County Counsel, Jürg Morach, Executive Director, CCCSIG C. 80 To:Board of Supervisors From:Sharon L. Anderson, County Counsel Date:October 9, 2018 Contra Costa County Subject:Conflict of Interest Code for the Contra Costa County Schools Insurance Group 10/9/18 BOS minutes 573 BACKGROUND: (CONT'D) The code has been revised to update the list of positions designated to file conflict of interest statements. These changes are shown on the attached ‘red-line’ version. (See Exhibit B) CONSEQUENCE OF NEGATIVE ACTION: None. CHILDREN'S IMPACT STATEMENT: ATTACHMENTS Exhibit A - Conflict of Interest Code of the Contra Costa County Schools Insurance Group Exhibit B - Conflict of Interest Code of the Contra Costa County Schools Insurance Group REDLINED 10/9/18 BOS minutes 574 10/9/18 BOS minutes 575 10/9/18 BOS minutes 576 10/9/18 BOS minutes 577 10/9/18 BOS minutes 578 10/9/18 BOS minutes 579 10/9/18 BOS minutes 580 10/9/18 BOS minutes 581 10/9/18 BOS minutes 582 10/9/18 BOS minutes 583 10/9/18 BOS minutes 584 10/9/18 BOS minutes 585 10/9/18 BOS minutes 586 RECOMMENDATION(S): Approve amended Conflict of Interest Code for the John Swett Unified School District (“District”), including the list of designated positions. FISCAL IMPACT: None. BACKGROUND: The District has amended its Conflict of Interest Code and submitted the revised code, attached as Exhibit A, to the Board for approval pursuant to Government Code section 87306 and 87306.5. This amendment updates the designated positions in the Conflict of Interest Code to conform to FPPC Regulation 18730. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Schwerin, Deputy County Counsel, (925) 335-1800 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: David Twa, Clerk of the Board of Supervisors, Cynthia Schwerin, Deputy County Counsel, Charles Miller, Superintendent, John Swett Unified School District C. 81 To:Board of Supervisors From:Sharon L. Anderson, County Counsel Date:October 9, 2018 Contra Costa County Subject:Conflict of Interest Code for the John Swett Unified School District 10/9/18 BOS minutes 587 BACKGROUND: (CONT'D) The code has been revised to update the list of positions designated to file conflict of interest statements. These changes are shown on the attached red-line version as Exhibit B. CONSEQUENCE OF NEGATIVE ACTION: None. CHILDREN'S IMPACT STATEMENT: Not Applicable. ATTACHMENTS Exhibit A - Conflict of Interest Code of the John Swett Unified School District Exhibit B - Conflict of Interest Code of the John Swett Unified School District REDLINED 10/9/18 BOS minutes 588 10/9/18 BOS minutes 589 10/9/18 BOS minutes 590 10/9/18 BOS minutes 591 10/9/18 BOS minutes 592 10/9/18 BOS minutes 593 10/9/18 BOS minutes 594 10/9/18 BOS minutes 595 10/9/18 BOS minutes 596 10/9/18 BOS minutes 597 10/9/18 BOS minutes 598 RECOMMENDATION(S): APPROVE amended Conflict of Interest Code for the Central Contra Costa Sanitary District (“District”), including the List of Designated Positions. FISCAL IMPACT: None. BACKGROUND: The District has amended its Conflict of Interest Code and submitted the revised code, attached as Exhibit A, to the Board for approval pursuant to Government Code section 87306 and 87306.5. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Schwerin, Deputy County Counsel, (925) 335-1800 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: David Twa, Clerk of the Board of Supervisors, Cynthia Schwerin, Deputy County Counsel, Elaine R. Boehme, CMC, Central Contra Costa Sanitary District C. 82 To:Board of Supervisors From:Sharon L. Anderson, County Counsel Date:October 9, 2018 Contra Costa County Subject:Conflict of Interest Code of the Central Contra Costa Sanitary District 10/9/18 BOS minutes 599 BACKGROUND: (CONT'D) The revised code includes updates to the List of Designated Positions and to the Form 700 filing instruction. These changes are shown on the attached ‘red-line’ version. (See Exhibit B) CONSEQUENCE OF NEGATIVE ACTION: None. ATTACHMENTS Exhibit A - Conflict of Interest Code of the Central Contra Costa Sanitary District Exhibit B - Conflict of Interest Code of the Central Contra Costa Sanitary District REDLINED 10/9/18 BOS minutes 600 10/9/18 BOS minutes 601 10/9/18 BOS minutes 602 10/9/18 BOS minutes 603 10/9/18 BOS minutes 604 10/9/18 BOS minutes 605 10/9/18 BOS minutes 606 10/9/18 BOS minutes 607 10/9/18 BOS minutes 608 10/9/18 BOS minutes 609 10/9/18 BOS minutes 610 10/9/18 BOS minutes 611 10/9/18 BOS minutes 612 10/9/18 BOS minutes 613 RECOMMENDATION(S): APPROVE amendments to the List of Designated Positions of the Conflict of Interest Code of the County Administrator’s Office (“CAO”). FISCAL IMPACT: None. BACKGROUND: The CAO has amended the List of Designated Positions of its Conflict of Interest Code and submitted the revised List of Designated Positions, attached as Exhibit A, to the Board of Supervisors for approval pursuant to Government Code sections 87306 and 87306.5. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Schwerin, Deputy County Counsel, (925) 335-1800 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: David Twa, Clerk of the Board of Supervisors, Cynthia Schwerin, Deputy County Counsel, David Twa, County Administrator C. 83 To:Board of Supervisors From:Sharon L. Anderson, County Counsel Date:October 9, 2018 Contra Costa County Subject:Conflict of Interest Code Amendment for the County Administrator’s Office 10/9/18 BOS minutes 614 BACKGROUND: (CONT'D) The recommended changes include the addition and revision of positions designated to file conflict of interest statements. These changes will ensure that the Conflict of Interest Code accurately reflects the current positions and organizational structure in use by the CAO. A strike-out version of the List of Designated Positions is included as Exhibit B. CONSEQUENCE OF NEGATIVE ACTION: None. CHILDREN'S IMPACT STATEMENT: ATTACHMENTS Exhibit A - Conflict of Interest Code of the County Administrator's Office Exhibit B - Conflict of Interest Code of the County Administrator's Office REDLINED 10/9/18 BOS minutes 615 10/9/18 BOS minutes 616 10/9/18 BOS minutes 617 10/9/18 BOS minutes 618 RECOMMENDATION(S): ACCEPT the joint update report from Behavioral Health Services and the Mental Health Commission on the public mental health care system, child and teen psychiatric services, and Civil Grand Jury Report No. 1703. FISCAL IMPACT: There is no fiscal impact. BACKGROUND: On October 30, 2017 the Family and Human Services Committee accepted the report from the Health Services Department addressing various mental health service issues and concerns raised by the Family and Human Services Committee, the Board of Supervisors, the Mental Health Commission’s White Paper, the Civil Grand Jury, and members of the public. These issues and concerns centered upon the difficulty in accessing mental health care, particularly for children and youth experiencing serious emotional disturbances. Indicative to this lack of access was the 1) increase in Psychiatric Emergency Services visits, 2) long wait times to access care, and 3) shortage of clinical staff, especially psychiatrists. The Health Services Department report addressed these issues and concerns, and reported upon the initiatives and progress made to date. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Julie DiMaggio Enea (925) 335-1077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 84 To:Board of Supervisors From:FAMILY & HUMAN SERVICES COMMITTEE Date:October 9, 2018 Contra Costa County Subject:REPORT ON THE PUBLIC MENTAL HEALTH CARE SYSTEM, AND CHILD AND TEEN PSYCHIATRIC SERVICES 10/9/18 BOS minutes 619 BACKGROUND: (CONT'D) The Family and Human Services Committee asked the Department to provide an update to the Mental Health Commission in six months, and to the Family and Human Services Committee thereafter. The Health Services Department has complied by meeting with the Mental Health Commission regarding these issues on several occasions in 2018. The attached report, which was presented to our Committee on September 24, 2018, summarizes the most current update, and articulates a partnership plan between the Department and the Commission to work together going forward to resolve these issues. Behavioral Health Services Director Matthew White and Mental Health Commission Chair Barbara Serwin presented the jointly prepared report. Dr. White reported the addition of psychiatrist staff. Ms. Serwin acknowledged improved relations between Behavioral Health and the Commission, citing reforms including development of an information dashboard and proactive data reporting, regular leadership meetings, and collaborative problem solving, particularly on the issue of wait times. She mentioned an upcoming retreat as an example of this positive collaboration. ATTACHMENTS Joint Behavioral Health Services and Mental Health Commission Report Mental Health Commission Response to BHS Update to Civil Grand Jury Report 1703 and FHS Referrals on the Public Mental Health System Civil Grand Jury Report 1703 "Mental Health Services for At Rick Children in CCC" BOS Response to Grand Jury Report 1703 10/9/18 BOS minutes 620 10/9/18BOS minutes621 10/9/18BOS minutes622 10/9/18BOS minutes623 10/9/18BOS minutes624 10/9/18BOS minutes625 10/9/18BOS minutes626 10/9/18BOS minutes627 Mental Health Commission Response to Behavioral Health Services Update, 10/30/17 1 Contra Costa County Mental Health Commission Response to Behavioral Health Services Update to Grand Jury Report No. 1703 and Referrals 115 and 116 October 30th, 2017 This document is a response from the Mental Health Commission to the update by Behavioral Health Services to the Board of Supervisors Family and Human Services Committee regarding the Grand Jury Report No. 1703 and the White Paper published in March, 2016. The process of updating the Family and Human Services Committee has been collaborative and fruitful. Over the past year, Behavioral Health has been working to address key challenges identified in the White Paper and more recently by the Grand Jury Report 1703. Over the past month and a half, the Commission and Behavioral Health have worked together to identify key improvements as well as ongoing challenges. This has involved a great deal of research, information exchange , and problem solving, and the development of a shared vision of how problem resolution can move forward in a positive direction. The process has resulted in the Behavioral Health Update and the ensuing Commission Response. The Commission thanks the Board of Supervisors for giving serious consideration to the Grand Jury and Commission co ncerns and encouraging open discussions and collaboration. Thanks also to Behavioral Health for working so diligently to make strong headway and for the information sharing and frank discussions that have enabled us to air our differences of opinion and find common ground. We are grateful as well to Psyche Emergency Services for updating us on its current operations and challenges. The remainder of this document consists of a Commission review of progress, questions, and suggested follow-up by the Commission and Board of Supervisors. Upgrading the Current West County Children’s Clinic Facility The Commission recognizes that Behavioral Health is working diligently to improve the West County Children’s Clinic, bringing together the necessary resources to make critical improvements as quickly as possible. The Commission is glad that the carpet will be replaced given its poor condition and the indeterminate lump underneath it. There were initial concerns that the carpet was installed over asbestos and therefore could not be replaced. Recommended Follow Up:  Visit the clinic in two months to review progress. 10/9/18 BOS minutes 628 Mental Health Commission Response to Behavioral Health Services Update, 10/30/17 2 Acquiring a New Location for First Hope The Commission recognizes the strong effort that is being made to relocate First Hope and its First-Episode Psychosis Program to a financially sustainable and appropriately designed facility. Addressing the Shortage of Psychiatrists The Commission believes that true prevention and early intervention start with hiring top- notch psychiatrists. Maintaining effective staffing levels and a building a team-like environment are also critical. Behavioral Health has made significant progress in:  clarifying the number of approved FTE positions and the number of filled positions and unfilled positions;  and improving recruiting efforts by contracting with four staffing agencies for the hiring of contract psychiatrists, including Traditions, the agency that it has most recently contracted with. Behavioral Health has long recognized that a key factor in its challenge in hiring is its inability to offer competitive compensation packages. Since most of the psychiatric staff is contracted, focusing attention on the rates and benefits of contract employees is particularly important. The Commission hopes that the more competitive compensation offered by the staffing agency Traditions will help attract candidates. The use of MHSA funds for student loan reimbursement should also be attractive. Behavioral Health recognizes the importance of contracting with psychiatrists who are willing to work at least three days a week to maintain treatment continuity, simplify staffing planning, and support a team-oriented approach to care. Behavioral Health reports that it has discussed this need with its staffing agencies but, like other counties, is hampered by the regional- and nation-wide lack of child psychiatrists. Questions:  Behavioral Health states that it will consider whether an assessment will be made once current vacancies are filled. How will this determination be made? What kind of staffing assessment would potentially be made?  Are MHSA student loan payment funds being fully utilized?  Is there the possibility of incenting contracting psychiatrists to work a minimum of three days per week or more by a) offering a bonus for working 24 hours plus; or increasing their hourly fee for every hour worked over 24 hours? Follow-up/Suggestions:  Revisit the status of hiring in four months to see how hiring is progressing for unfilled psychiatry positions;  Regularly review a Behavioral Health report on the status of all psychiatry and mental health clinician positions, including newly or soon to-be-vacated positions; 10/9/18 BOS minutes 629 Mental Health Commission Response to Behavioral Health Services Update, 10/30/17 3  Explore ways to incentivize contracting physicians to work a minimum of 24 hours per week;  Annually review a report on the MHSA school loan payment program for psychiatrists to see how this program is being utilized. Filling the Vacant Position of Medical Director The Commission recognizes the challenges in filling the all-important Medical Director position. However, this process has been underway for two years now. Although a candidate was recently interviewed, the next interview is not scheduled until December, 2017. The Commission hopes that Behavioral Health can re-double its efforts to recruit and make timely, strong offers to qualified candidates over the next two months. Follow-up/Suggestions:  Review recruiting and hiring strategies to ensure they are as effective as possible.  Revisit the hiring status of the Medical Director in two months. Legacy Planning for High Level Positions The issue of legacy planning within Behavioral Health has been raised by EQRO. In discussing the challenges around hiring a Medical Director position, the Commission learned that county hiring practices do not permit a Department to interview and fill a position until the incumbent has actually vacated the position. This is the case even if the retirement or departure is planned. The Commission is very concerned that this practice eliminates the ability to mentor and pass on institutional knowledge is lost. This in turn disrupts administration and services and, ultimately, continuity and quality of care. This practice will impact the management of the Children’s Division when the Director of the Division, Vern Wallace, retires this coming year after decades of holding the position. The Commission urges the Board of Supervisors to find a solution to the legacy problem. Relief to Impacted Psyche Emergency Services (PES): PES Internal Adjustments The Commission recognizes how fortunate the county is to have a PES co-located with medical facilities where a true medical evaluation can happen. The Commission lauds the ongoing efforts of PES to find ways to manage an impacted environment with an increasing number of 5150 clients and a decrease in the number of voluntary clients. Since the White Paper was published, it seems that PES’s main strategies for managing the new norm of an average 900 patients per month – still considerably higher than originally intended – has been to hire additional staff for the morning shift to expedite re-evaluation of overnight clients and to slightly reduce the average length of stay. This solution, plus a more stable daily census has resulted in a situation that is “mostly manageable ”, with the current staffing pattern seen as “minimally acceptable.” 10/9/18 BOS minutes 630 Mental Health Commission Response to Behavioral Health Services Update, 10/30/17 4 The Commission reads this situation either as 1) an increase in efficiency or 2) as a somewhat tenuous situation that is consistently stressful for staff, often leading to burn-out and turn-over, and that may decrease the amount of time that a consumer receives care. Lastly, is there the time and staff to follow up on whether the consumer is following the prescribed treatment? The Commission cannot be certain from the Update. Questions:  Is the current strategy viable long-term or do we need to commit to increasing staffing levels, potentially including psychiatrists, to reduce stress on staff and consumers and to enhance quality of care? How would the need for additional staff be evaluated?  How has a decrease in the average length of stay has been achieved? Is it an increase in the number of staff in the morning or are we relying on quick turnarounds?  Does this mean reduced time for a proper evaluation, adequate treatment and/or disposition?  Has the experience of being a client at PES improved and have outcomes improved?  Will the new electronic health record system provide the ability to follow the disposition of where PES patients receive their follow up and treatment? Follow-up/Suggestions:  Revisit staffing needs in six months  Request clarifications on the amount of time for evaluation, stabilization, dispensation and opinions on how these metrics are impacting the consumer experience and quality of care.  Request information on the capabilities of the Electronic Health Records to support the PES function of tracking patient post-PES treatment. Relief to Impacted Psyche Emergency Services (PES): Addressing Children’s Needs for the Facility The Commission fully agrees with the facility design changes that are required to separate children from adult clients and to improve the waiting, family consultation and treatment spaces for children. The Commission urges the Superintendents to support changes recommended by the Hospital and Clinics Unit for these high priority improvements. Follow-up/Suggestions:  Request proposals from the Hospital and Clinics Unit for redesigning the children’s area of PES. 10/9/18 BOS minutes 631 Mental Health Commission Response to Behavioral Health Services Update, 10/30/17 5 Relief to Impacted Psyche Emergency Services (PES): Expanded Mobile Relief Services The expansion in mobile relief services is intended to decrease pressure on PES. The Commission is glad to see the increase in the hours of coverage of the Children’s Mobile Crisis Response and the planned introduction of this service for the Adult System of Care. Also significant is the Adult program’s coordination with the Forensic Mental Health Evaluation Team (MHET) and the three county police departments where MHET is located. Questions:  How will the impact of the Children and Adult Mobile Crisis Response on PES congestion be evaluated?  What are the numbers related to the Children’s Mobile Crisis Response, e.g. number of visits per month, number of diversions from PES? What are the projected numbers for the Adult service?  How aware are all 23 law enforcement agencies of the three MHET teams?  How will the 20 county law enforcement agencies outside the three that host MHETs activate a request for the adult mobile response team? How else will they interface?  Forensics is open 8:00 AM to 5:00 PM. How will it interact with MHET when the teams will be used most frequently between 3:00 PM and 11:00 PM? Unclear Staffing Needs of the Children’s Division The Behavioral Health update notes that the Children’s Division staffing levels may not fully meet the needs of its several mandates and programs. The Division lost 40 line staff positions in 2008, and while several staff have been restored to respond to Katie A and Continuum of Care, Behavioral Health states that staffing levels are still slightly below the pre-2008 levels, despite the Affordable Care Act. Behavioral Health also reports that additional clinical and Family Partner staff are needed in the regional clinics. The Commission would like clarification to better understand what the Division’s needs are. With the impending retirement of the Director of the Children’s Division, Vern Wallace, the need for an adequate level of well-trained staff is essential. Questions:  What is the estimated number of Children’s Division staff needed, by position? Improvements to Family Support Services Fully staffed Family Support services may have the impact of diverting consumers from PES. Family Partner positions in the Children’s and Adult clinics that were empty, s ome for multiple years, are now filled. This is a critical step forward. With the new MHSA NAMI Program for Family Support through family volunteers, Family Support Services is now comprised of three groups – the other two are 1) the Office of Consumer Empowerment with its 20 peer staff Family and Community Support Workers 10/9/18 BOS minutes 632 Mental Health Commission Response to Behavioral Health Services Update, 10/30/17 6 and 2) the Family Coordinators. The key to success will be coordinating them to ensure efficient and effective deployment of the appropriate services. Lastly, there are important family support programs being driven by volunteers. Dave Kahler, a Commissioner Emeritus, coordinates the CIT Training. He also has set up and runs the NAMI Crash Course, which has been seen over 1,000 family members in the past year. More direct involvement by Behavioral Health staff is needed in these crucial areas. Questions:  Does each of the adult clinics have a family advocate?  How will the family advocates and coordinators interface with the new NAMI MHSA program? Follow-up/Suggestions:  Request a plan for coordinating and interfacing the three different family support services from Behavioral Health. Determination of Wait Times at Clinics The Grand Jury expressed a deep concerned regarding wait times at the Children’s clinics, as did the White Paper . The White Paper also expressed concerns regarding the Adult clinic wait times. What the Commission hears from the community on wait times differs significantly from Behavioral Health’s numbers. EQRO 2016 has also questioned the Behavioral Health numbers and has stated that Behavioral Health’s technique for calculating wait times is an estimate. It will be months until the impact of more psychiatrists on wait times will be known as it will take time for them to fully ramp up at the clinics. The Commission and Behavioral Health do agree, however, that the new Behavioral Health information system should provide accurate data on how long it takes a patient to be initially assessed, receive non-medication treatment, and be assessed by a psychiatrist and receive medication treatment if warranted. Follow-up/Suggestions:  Revisit wait times as part of the 2017 External Quality Review process.  Confer with information systems to ensure that the ability to accurately track wait times is being properly implemented.  Request wait times as tracked by the new information system once the system has been up and running for four to six months. Reduction of Wait Times for CBO and Private Therapist Appointments The Grand Jury was very concerned about the availability of network providers for children who need to access treatment for moderate to severe mental illness. The Commission commends the new Access Line team for reducing abandoned calls from 15% to 2%. 10/9/18 BOS minutes 633 Mental Health Commission Response to Behavioral Health Services Update, 10/30/17 7 Access Line data, however, does support the Grand Jury’s concern, demonstrating that, in fact, that the five providers in East County are not able to meet demand. Questions:  How will the need for additional treatment providers for Children in East County be determined? Can Access Line data help estimate the number of needed providers? Follow-up/Suggestions:  Request a plan for determining the need for additional providers in East County and for acquiring the necessary number of providers. The Continued Need for a Children’s Residential Treatment Center The Commission has advocated for a children’s residential treatment center for the past two years on the behalf of the Children’s Division. While creating a unit at the Contra Costa Regional Medical Center does not appear to be financially viable, the Commission continues to strongly support the Children’s Division’s efforts to find a workable solution for a treatment center. In particular, the Commission encourages more exploration into creating a regional solution of multiple surrounding counties participating in a pool of beds, thereby sharing costs and decreasing the risk of any one treatment center having to cover the cost of an unfilled bed. The Commission urges the Board of Supervisors to explore a regional solution to this critical problem. Follow-up/Suggestions:  Brainstorm a high level concept for a multi-county program for a children’s residential treatment center. Present this concept to likely partners The Need for Housing for Those With a Serious Mental Illness The critical issue of housing for the Homeless with a Serious Mental Illness was a key issue raised by the White Paper. This concern was not addressed in the Behavioral Health Services update. Supportive Services such as keeping an apartment clean and eating properly ---these are services that the Regional Center provides those with a Developmental Disability —but these are not provided for those with a Serious Mental Illness. Non-Profit Housing Corporations must be involved on a larger scale to help develop a housing plan for those with a Serious Mental Illness. Questions:  How many clients of our Specialty Mental Health Clinics live in Non-Profit Housing Corporation developments such as Riverhouse? There were Behavioral Health ties directly into these facilities —what is happening now?  What is done to assure that people with a mental illness are not just left on their own? 10/9/18 BOS minutes 634 Mental Health Commission Response to Behavioral Health Services Update, 10/30/17 8  How many Full Service Partnership clients are housed in unregulated Room and Boards?  What are the plans to house the Homeless with a mental illness? Do we have a measurable plan? Follow-up/Suggestions:  Request a comprehensive plan for housing the Seriously Mentally Ill. In closing, the Mental Health Commission hopes that its evaluations, questions and recommended follow up are received as intended – in the spirit of partnership and to stimulate ongoing dialog around the continuous improvement of our county’s System of Care for those suffering from mental illness. This report is respectively submitted by: Duane Chapman Chair, Mental Health Commission Barbara Serwin, Vice Chair, Mental Health Commission Lauren Rettagliata Past Chair, Mental Health Commission 10/9/18 BOS minutes 635 10/9/18 BOS minutes 636 Contra Costa County 2016-2017 Grand Jury Report 1703 Page 1 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury Contact: Jim Mellander Foreperson 925-608-2621 Contra Costa County Grand Jury Report 1703 Mental Health Services for At-Risk Children in Contra Costa County TO: County Board of Supervisors, Behavioral Health Services SUMMARY The Grand Jury conducted a detailed investigation concerning the County’s delivery of mental health services to at-risk children (“At-Risk Children”), which is defined as foster children or those in danger of becoming foster children, Commercial Sexually Exploited Children victims (CSEC), youth detained in Juvenile Hall, and children in domestic violence or sexual abuse situations. Over the course of a seven-month investigation, the Grand Jury found that at-risk children are not receiving timely access to mental health treatment. Several factors were preventing timely access, all of which are within the control of Behavioral Health Services and its subdivision Children’s Mental Health Services. The Board of Supervisors should consider identifying funds to provide timely treatment for children. METHODOLOGY The Grand Jury researched the statutes, agreements and regulations on mental health services for children that pertain to the County. It also researched official reports from State and County agencies, and conducted numerous interviews with County personnel who are involved in the delivery of mental health services. BACKGROUND This Grand Jury conducted a detailed investigation of mental health services for at-risk children in Contra Costa County. For purposes of this investigation, the Grand Jury defined at-risk children as: • Foster children or those in danger of becoming foster children • Commercial Sexual Exploitation of Children (CSEC) victims • Youth detained in Juvenile Hall • Children who have experienced domestic violence and sexual abuse. 10/9/18 BOS minutes 637 Contra Costa County 2016-2017 Grand Jury Report 1703 Page 2 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury The Mental Health Commission White Paper The Mental Health Commission (MHC), an advisory body appointed by the Board of Supervisors to serve as the watchdog group in the County for mental health services, issued a white paper in April 2016 “to encourage discussion around the current crisis in the county public mental health care system and deficits in the county mental health budget process that contribute to this crisis.” While the white paper was issued by MHC, Behavioral Health Services (BHS) assisted MHC with the data and the contents of the paper. The paper describes key points that are pertinent to at-risk children: “The wake-up call of the crisis at Psychiatric Emergency Services (PES) that points to an impacted system that is unable to provide the right treatment at the right moment in time and is therefore struggling to truly meet the needs of people with a serious mental illness,” “The compromised ability of… Child/Adolescent Clinics to meet the needs of patients due to understaffing as evidenced by three to four months wait times and a migration of patients to PES for intervention that is not meant to be a stand-in for treatment,” “The underlying theme of inadequate staffing levels due to the inability of treatment facilities to attract and keep high quality psychiatrists and nurses because of uncompetitive compensation and such practices as closing of lists,” “The underlying theme of dedicated, quality staff struggling to offer excellent care but undercut by budgets that are generated by a formulaic, top down process rather than a process that builds up a budget from program needs.” The Katie A. Requirements In delivering mental health services, the County must comply with the terms of the Katie A. requirements. Katie A. was the lead plaintiff in a multiple-plaintiff lawsuit filed against Los Angeles County and the State of California in 2002. The lawsuit alleged that significant gaps existed in mental health services provided to children in the foster care system. By the age of 14, Katie A. had been shuffled through 37 foster homes and had endured 19 confinements in psychiatric hospitals. Los Angeles County settled with the plaintiffs in 2003. The State of California agreed to the following Katie A. child definition and mental health service requirements in 2011: Children who are in or at risk of entering foster care will be identified as the “Katie A. subclass.” A child will be part of the subclass if wraparound or specialized services are being considered for the child, or the child has been hospitalized three times in the past 24 months for behavioral reasons or is currently hospitalized for a behavioral issue. 10/9/18 BOS minutes 638 Contra Costa County 2016-2017 Grand Jury Report 1703 Page 3 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury Pursuant to this agreement, California counties must adhere to a protocol, called a “core practice model,” for screening and treating foster children. In accordance with this protocol, children may be eligible for the following services: • Intensive Care Coordination (ICC) • Intensive Home-Based Services (IHBS) • Therapeutic Foster Care in specially-trained foster homes. The County hired several coordinators and appointed a Katie A. specialist manager to handle the new protocol. DISCUSSION The Grand Jury used the new Katie A. requirements and the MHC white paper as starting points to investigate Contra Costa County’s delivery of mental health services to at-risk children. Youth confined in Juvenile Hall receive a consistent and well-regulated package of children’s mental health services from the County since these children are in a controlled confinement. Of the 110 youth currently at the Hall (some of whom are CSEC victims), 30% have been identified as having mental health problems. BHS has assigned three County clinicians and a program manager to work exclusively at the Hall to provide treatment, which involves medication and therapy. All three therapists are grant-funded, and the grants require regular data reports on the outcome of the treatments. CSEC victims and children in domestic violence and sexual abuse situations are sometimes discovered by police responding to a complaint. The police refer the children to the Victim Advocates in the District Attorney’s Office. After securing the child in a safe environment, the advocate arranges for the child to receive therapy so that the child can better assist in the legal prosecution of their abusers. BHS is not usually involved in this process. Rather, the Victim Advocate arranges for the victim to receive treatment from a private therapist or psychiatrist. This treatment is funded by the State Victim Compensation Fund and continues for the months or years that the victim needs to recover. Despite receiving mental-health treatment, some CSEC victims are reluctant to testify against their pimp abusers. An estimated 85-90% of foster children need some form of mental health services. Given this statistic, it is not surprising that a significant component of the estimated 7,000-plus children in the County who are serviced for mental health annually are foster children, estimated at over 1,700, or those who are in danger of becoming foster children. Only 300 of these children currently belong to the “Katie A. subclass.” The County’s compliance in the Katie A. requirements is a work in progress. Satisfactory 10/9/18 BOS minutes 639 Contra Costa County 2016-2017 Grand Jury Report 1703 Page 4 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury compliance depends upon skilled coordination between the social workers in Children and Family Services (CFS) and the clinicians at BHS. Children who may need mental health services are generally assessed and evaluated within 7-10 days. However, children wait much longer, weeks or months, to receive treatment. After assessment and evaluation, the social workers at CFS arrange for treatment for the child client through the BHS liaisons. The liaisons provide the social workers and child guardians with three referrals of available psychiatrists or therapists from their database. The social workers or guardians call these mental health professionals to schedule treatment. Oftentimes, the social workers or guardians find that the three referrals they have been given by the BHS liaisons are not available. Then they must go back to the liaisons to arrange for another set of three referrals. This is the cause of many delays. The CFS social workers state that the child has an average waiting time for treatment of three months and the BHS liaisons state that the average is only 4 to 6 weeks. These two sets of County workers are working from different perspectives and from different calendar counts. The BHS liaisons also state that they do not have an updated list of unavailable psychiatrists or therapists. After the screening and evaluation phase, each of the 7,000-plus children are classified into two groups: 1. Medium to severe 2. Mild to medium The mild to medium cases are scheduled for appointments with psychiatrists and therapists in non-profit community-based organizations (CBOs) and private therapists contracted by BHS. The medium to severe cases are scheduled for appointments with the psychiatrists and therapists in the County’s three regional mental health clinics. There are several factors that prevent children from accessing mental health services in a timely manner. These factors differ depending on whether the child is classified as medium to severe, or mild to medium. Medium to Severe Cases The three mental health clinics are understaffed in terms of psychiatrists, the doctors who diagnose the children and prescribe medication for them when appropriate. Children’s Mental Health Services estimates it needs to hire six more psychiatrists to handle the workload and resolve the inequitable distribution among the regional clinics. The County pays $30-50,000 less than what psychiatrists can earn in private practice. Table 1 shows the distribution of the medium to severe cases assigned to the three clinics and the corresponding distribution of psychiatrists in those three clinics. 10/9/18 BOS minutes 640 Contra Costa County 2016-2017 Grand Jury Report 1703 Page 5 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury TABLE 1 Antioch Concord West County TOTAL Children 630 740 800 2170 Psychiatrists* 2.2 3.5 1.3 7 Ratio 286.4 211.4 615.4 310 Note: * Full time equivalent As shown on Table 2, the distribution of 85 County therapists across the three clinics is inequitable relative to the distribution of medium to severe mental cases. TABLE 2 Antioch Concord West County TOTAL Children 630 740 800 2170 Therapists 22 47 16 85 Ratio 28.6 15.7 50 25.5 The normal management response to such uneven distribution is to reallocate some therapists from Concord, to Antioch and to West County. The Grand Jury found no evidence that any such plan is being considered. Mild to Medium Cases BHS contracts with 34 non-profit Community Based Organizations (CBOs) to treat the estimated 5,000 children considered mild to medium cases. Twenty percent of these 34 CBOs were at capacity as of February 2017, meaning that seven of the CBOs had no appointment availability. The BHS liaisons, who provide the appointment referrals for the guardians/patients, do not have current data on the clinicians’ availability. Thus, social workers or guardians call to CBOs that have no availability, causing delays in the children’s treatment. In addition to providing mental health treatment through CBOs, BHS can assign the 5,000 children who are diagnosed as mild to medium cases to the over 200 individual private therapists that it contracts with. Like CBOs, these private therapists have limited availability. Table 3 shows the availability of those private therapists in February 2017 and their distribution in the three regions. TABLE 3 East County Central West County TOTAL Private Therapist 60 100 47 207 Available 13 33 21 67 Not available 47 (78%) 67 (67%) 26 (55%) 140 (68%) 10/9/18 BOS minutes 641 Contra Costa County 2016-2017 Grand Jury Report 1703 Page 6 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury Overall, 68% of the private therapists were not available for appointments. Thus, children must wait longer for mental health services. While no-shows for appointments also contribute to longer wait times, this factor is not under the control of BHS. The tables show what is within the control of BHS and its subdivision that manages treatment delays for at-risk children. FINDINGS F1. The County provides timely and consistent mental health services to detained youth in Juvenile Hall, CSEC victims, and children in domestic violence and sexual abuse situations. F2. Under the terms of the Katie A. requirements, upper and middle management levels of CFS and BHS have started to coordinate their efforts. F3. Many at-risk children are not receiving mental health treatment for several weeks to several months after the County assesses their mental-health needs. F4. Children’s Mental Health Services estimates that the County needs an additional six psychiatrists for its three clinics. F5. County salaries for psychiatrists are not competitive with private practice. F6. The shortage of psychiatrists causes delays in the diagnosis and treatment of medium to severe mentally ill children. F7. West County clinic, which has the most medium to severe patients, also has the highest patient to therapist ratio. F8. The 85 County therapists, who treat medium to severely mentally ill children, are not equitably distributed among the three clinics based on workload. F9. Twenty percent of the CBOs and 68% of the individual private therapists are not available for appointments. F10. BHS liaisons are not provided with current information about the availability of CBOs and private therapists for appointments. RECOMMENDATIONS R1. The Board of Supervisors should consider identifying funds to add six psychiatrists at the three regional mental health clinics. R2. The Board of Supervisors should consider directing Human Resources to review the compensation packages for County psychiatrists to ensure their compensation packages are competitive compared with the private market. 10/9/18 BOS minutes 642 Contra Costa County 2016-2017 Grand Jury Report 1703 Page 7 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury R3. The Board of Supervisors should consider directing BHS to redeploy therapists with a view to a more equitable ratio of children per therapist among the County’s three mental health clinics. R4. The Board of Supervisors should consider identifying funds to enable BHS to review and improve systems related to the real time availability of CBOs and individual private therapists for mental health service appointments. R5. The Board of Supervisors should consider directing BHS to monitor and report on the wait times for mental health treatment for at-risk children. REQUIRED RESPONSES Findings Recommendations Contra Costa County Board of Supervisors F1 to F10 R1 to R5 These responses must be provided in the format and by the date set forth in the cover letter that accompanies this report. An electronic copy of these responses in the form of a Word document should be sent by e-mail to ctadmin@contracosta.courts.ca.gov and a hard (paper) copy should be sent to: Civil Grand Jury – Foreperson 725 Court Street P.O. Box 431 Martinez, CA 94553-0091 10/9/18 BOS minutes 643 CONTRA COSTA COUNTY CIVIL GRAND JURY REPORT NO. 1703 "Mental Health Services for At-Risk Children in Contra Costa County” BOARD OF SUPERVISORS’ RESPONSE FINDINGS – California Penal Code Section 933.05(a) requires a response to the designated findings of the Grand Jury. F1. The County provides timely and consistent mental health services to detained youth in Juvenile Hall, CSEC victims, and children in domestic violence and sexual abuse situations. Response: The respondent agrees with the finding. The County’s Probation and Health Services departments work collaboratively to provide a high level of Mental Health services to the youth in the Juvenile Justice system including Juvenile Hall and the Orin Allen Youth Facility. F2. Under the terms of the Katie A. requirements, upper and middle management levels of CFS and BHS have started to coordinate their efforts. Response: The respondent disagrees wholly with the finding. Since about 1996, the Behavioral Health Division and Child and Family Services Bureau have collaborated on children’s mental health services in a comprehensive way. Katie A. and the implementation of Continuum of Care Reform have contributed to a more coordinated relationship since Health Services and Employment and Human Services department staff meet on a weekly basis and often meet more than once a week. F3. Many at-risk children are not receiving mental health treatment for several weeks to several months after the County assesses their mental-health needs. Response: The respondent disagrees partially with the finding. Children presenting at the Regional Clinics are seen on average within eleven to sixteen days for their first appointment with a Mental Health Clinical Specialist that provides comprehensive assessment and treatment. The County recognizes challenges with the availability of child psychiatrists and delays may occur with the medical treatment and medication support of the child. F4. Children’s Mental Health Services estimates that the County needs an additional six psychiatrists for its three clinics. 10/9/18 BOS minutes 644 Response: The respondent disagrees partially with the finding. The County recognizes a need for additional psychiatrists to eliminate long waits for Psychiatry and to adequately staff our clinics. While the County is working to fill vacant psychiatrist positions, psychiatrist contractors are working at the clinics to support psychiatry services. The County will be looking at psychiatrist staffing to determine the number of additional psychiatrists needed for its three clinics. F5. County salaries for psychiatrists are not competitive with private practice. Response: The respondent agrees with the finding. In general, private sector practices offer more competitive salaries than public agencies. F6. The shortage of psychiatrists causes delays in the diagnosis and treatment of medium to severely mentally ill children. Response: The respondent disagrees partially with the finding. Shortage of psychiatrists may delay the medical treatment and medication support of the child. However, children are assessed and diagnosed to be seen for outpatient therapy by a Mental Health Clinical Specialist within eleven to sixteen days on average. F7. West County clinic, which has the most medium to severe patients, also has the highest patient to therapist ratio. Response: The respondent disagrees wholly with the finding. The number of children and ratios cited in table 1 of this grand jury report are inaccurate. The numbers stated by the grand jury are the total number of clients that are provided Utilization Review Services by that County Clinic in each region. The actual number of open children cases (County staff serviced) are 430 in Antioch, 435 in Concord, and 305 in West County for a total of 1,095. Table A below provides more accurate figures of patient to therapist ratios, which shows caseloads are balanced across the clinics. TABLE A: Antioch Concord West County Total Children 430 435 305 1095 Therapists* 15 16 12 43 Ratio 28.6:1 27.2:1 25.4:1 25.5:1 *Therapists include both psychiatrists and mental health clinical specialists. F8. The 85 County Clinical Staff, who treat medium to severely mentally ill children, are not equitably distributed among the three clinics based on workload. Response: The respondent disagrees wholly with the finding. Assignment of therapists across the County’s regions is balanced as demonstrated in Table A of response F7. In addition to the therapist staff assigned to the clinics as stated in Table A of response F7, each clinic has an equitable distribution of Family Partners, Family Support Workers, etc. that also work as a team 10/9/18 BOS minutes 645 to provide therapeutic intervention and stability to the families. In total, the County staffs approximately 95 clinical treatment staff, which includes psychiatrists, Mental Health Clinical Specialists, Mental Health Community Support Workers, and Mental Health Specialist IIs. F9. Twenty percent of the CBOs and 68% of the individual private therapists are not available for appointments. Response: The respondent disagrees wholly with the finding. Only CBOs and Network Providers that are available for appointments are referred. In order for individual private therapists and CBO’s to maintain availability for referrals, they must have appointments available within ten (10) days. The Access Unit is staffed by licensed clinicians who screen callers to determine clinical acuity in order to make a referral. The Access Unit uses an acuity screening tool to determine a patient’s functional impairment. The screening tool also indicates level of care options for referrals. Patients with mild-moderate impairments are either referred back to their primary care providers referred to a mental health clinician who works at a primary care health center, or to the contracted network of providers. Those who have mild-moderate functional impairments with private insurance such as Kaiser or Blue Cross are referred back to their managed care health plans. Patients who have moderate-severe impairments are referred to Community Based Organizations or the County Regional Mental Health Clinics. F10. BHS liaisons are not provided with current information about the availability of CBOs and private therapists for appointments. Response: The respondent disagrees wholly with the finding. Liaisons operate with the most recent information available, as provided by surveys to private therapists and the expectation that CBOs notify liaisons of any availability changes. Behavioral Health liaisons follow the same protocol as Mental Health Access by providing three potential clinician referrals to each beneficiary. The County is not aware of issues with CBO’s and private therapist’s lack of availability and this is a process that is reviewed annually by the state. RECOMMENDATIONS - California Penal Code Section 933.05(b) requires a response to the designated recommendations of the Grand Jury. R1. The Board of Supervisors should consider identifying funds to add six psychiatrists at the three regional mental health clinics. Response: The recommendation requires further analysis. There are currently three funded psychiatrist positions that are vacant and the County is working to fill. Once those positions are filled, the County will continue assessing staffing needs and determine the number of additional positions needed. Furthermore, the County is currently in negotiations with Physicians’ and Dentists’ Organization of Contra Costa, which includes a review of benefits and wages for all represented classifications, including psychiatrists. Once an agreement is reached, more accurate salary and benefits figures will be available to identify the amount of funding needed for any additional positions. 10/9/18 BOS minutes 646 R2. The Board of Supervisors should consider directing Human Resources to review the compensation packages for County psychiatrists to ensure their compensation packages are competitive compared to the private market. Response: The recommendation will not be implemented because it is not reasonable. The County is currently in negotiations with Physicians’ and Dentists’ Organization of Contra Costa; therefore, a review of benefits and wages for all represented classifications, including psychiatrists, is underway. The County cannot compete with the private market; therefore, comparing County compensation packages with other counties establishes more reasonable benchmarks. The issue of the County’s psychiatrist compensation packages is being addressed and will be known after negotiations are complete. R3. The Board of Supervisors should consider directing BHS to redeploy therapists with a view to a more equitable ratio of children per therapist among the County’s three mental health clinics. Response: The recommendation has been implemented. Clinical staff are fairly and evenly distributed across the regional clinics with equitable ratios of children per therapist. Table A, included in the response to F7 shows the equitable distribution of psychiatrists across the County clinics. Our goal is to continue to deploy therapists with consideration to equity and the number of consumers presenting at the clinics for services. R4. The Board of Supervisors should consider identifying funds to enable BHS to review and improve systems related to the real time availability of CBOs and individual private therapists for mental health service appointments. Response: The recommendation will not be implemented because it is not reasonable. The County is not aware of the existence of a real time tool to support the recommended effort. However, the County has processes in place to maintain current information on the availability of CBOs and individual private therapists. The Access Line regularly conducts test calls to CBOs and private therapists to ensure appointments are available. No referral is made to a CBO or private therapist unless they have an appointment available in the next ten (10) days. R5. The Board of Supervisors should consider directing BHS to monitor and report on the wait times for mental health treatment for at-risk children. Response: The recommendation has been implemented. The Behavioral Health Division is required by regulation to monitor and report on the timeliness of mental health treatment for at- risk youth. During the last annual review, which was conducted in February of this year, the following data was presented to the External Quality Review Organization (State audit team): 10/9/18 BOS minutes 647 Timeline from initial request to clinical assessment appointment: County Wide West Region Central Region East Region Average length of time from first request for service to first clinical assessment 14.1 days 11.6 days 11.5 days 16.5 days MHP standard or goal 15 days 15 days 15 days 15 days Percent of appointments that meet this standard 63.8% 80.6% 81.0% 46.9% Range 1-48 days 1-47 days 1-43 days 5-48 days Timeline from initial request to first psychiatry appointment: County Wide West Region Central Region East Region Average length of time from first request for service to first psychiatry appointment 12.0 days 11.2 days 3.1 days 20.5 days MHP standard or goal 30 days 30 days 30 days 30 days Percent of appointments that meet this standard 100% 100% 100% 100% Range 1-30 days 1–26 days 1-9 days 12–30 days 10/9/18 BOS minutes 648 Region # of Clients % of Total Region # of MC children % of Total Central 358 32.9%Central 25,284 22.8% East 418 38.4%East 49,741 44.8% West 312 28.7%West 36,024 32.4% Grand Total 1,088 100.0%Grand Total 111,049 100.0% MH Children's Outpatient Clinics - Demographics by Age and Ethnicity Served vs Medi-Cal eligiblle population in FY 2016-2017 Basic demographic indicators for the Medi-Cal eligible population, served by the CCHSD MH vs county wide Children, open at MH Clinics for svcs CCC Medi-Cal Eligible Children 10/9/18 BOS minutes 649 Region # of Clients % of Region Total Region Age Group % of Region Total 1 0.3%Age Group #1: 0-5 28.2% 127 35.5%Age Group #2: 6-12 33.1% 179 50.0%Age Group #3: 13-17 21.8% 51 14.2%Age Group #4: 18-21 17.0% 358 100.0%Total for Central 100.0% 136 32.5%Age Group #1: 0-5 28.4% 228 54.5%Age Group #2: 6-12 33.6% 54 12.9%Age Group #3: 13-17 21.7% 418 100.0%Age Group #4: 18-21 16.3% 1 0.3%Total for East 100.0% 112 35.9%Age Group #1: 0-5 29.8% 158 50.6%Age Group #2: 6-12 33.7% 41 13.1%Age Group #3: 13-17 20.8% 312 100.0%Age Group #4: 18-21 15.7% 1,088 N/A Total for West 100.0% Grand Total 100.0% MH Children's Outpatient Clinics - Demographics by Age and Ethnicity Served vs Medi-Cal eligiblle population in FY 2016-2017 Basic demographic indicators for the Medi-Cal eligible population, served by the CCHSD MH vs county wide Children, open at MH Clinics for svcs CCC Medi-Cal Eligible Children Age Group # of MC children Central Age Group #1: 0-5 Central 7,124 Age Group #2: 6-12 8,361 Age Group #3: 13-17 5,511 Age Group #4: 18-21 4,288 Total for Central 7,124 East Age Group #2: 6-12 East 14,110 Age Group #3: 13-17 16,727 Age Group #4: 18-21 10,812 Total for East 8,092 West Age Group #1: 0-5 14,110 Age Group #2: 6-12 West 10,731 Grand Total 10,731 111,049 Age Group #3: 13-17 12,125 Age Group #4: 18-21 7,502 Total for West 5,666 10/9/18 BOS minutes 650 Region # of Clients Region Ethnicity % of Region Total 47 African American 4.1% 13 Asian/Pacific Islander 14.9% 164 Caucasian 23.1% 120 Hispanic 35.7% 3 Native American 0.3% 10 Other Non White 18.8% 1 Unknown 3.0% 358 Total for Central 100.0% 113 African American 18.1% 10 Asian/Pacific Islander 10.1% 119 Caucasian 14.2% 139 Hispanic 41.4% 4 Native American 0.2% 7 Other Non White 12.8% 26 Unknown 3.0% 418 Total for East 100.0% 93 African American 16.9% 12 Asian/Pacific Islander 14.0% 60 Caucasian 5.3% 127 Hispanic 48.5% 4 Native American 0.1% 1 Other Non White 12.3% 15 Unknown 2.9% 312 Total for West 100.0% 1,088 Grand Total N/A MH Children's Outpatient Clinics - Demographics by Age and Ethnicity Served vs Medi-Cal eligiblle population in FY 2016-2017 Basic demographic indicators for the Medi-Cal eligible population, served by the CCHSD MH vs county wide Children, open at MH Clinics for svcs CCC Medi-Cal Eligible Children Ethnicity % of Region Total # of MC children Central African-American 13.1%Central 1,040 Asian/Pacific Islander 3.6%3,771 Caucasian 45.8%5,840 Hispanic 33.5%9,029 Native American 0.8%69 Other Non White 2.8%4,764 Unknown 0.3%771 Total for Central 100.0%1,040 East African-American 27.0%East 9,024 Asian/Pacific Islander 2.4%5,030 Caucasian 28.5%7,069 Hispanic 33.3%20,617 Native American 1.0%116 Other Non White 1.7%6,382 Unknown 6.2%1,503 Total for East 100.0%9,024 West African-American 29.8%West 6,099 Asian/Pacific Islander 3.8%5,035 Caucasian 19.2%1,925 Hispanic 40.7%17,456 Native American 1.3%50 Other Non White 0.3%4,414 Unknown 4.8%1,045 Total for West 100.0%6,099 Grand Total N/A 111,049 10/9/18 BOS minutes 651 Region # of Svcs in FY16-17 % of Svcs Total Cost % of Cost Central 13,266 39.6%$3,154,828 35.7% East 11,955 35.7%$3,300,070 37.3% West 8,264 24.7%$2,389,185 27.0% Grand Total 33,485 100.0%$8,844,083 100.0% MH Children's Outpatient Clinics - Demographics by Age and Ethnicity Served vs Medi-Cal eligiblle population in FY 2016-2017 Basic demographic indicators for the Medi-Cal eligible population, served by the CCHSD MH vs county wide 10/9/18 BOS minutes 652 Region # of Clients % of Total Region # of MC children % Central 763 25.0%Central 25,284 22.8% East 983 32.2%East 49,741 44.8% West 1,305 42.8%West 36,024 32.4% Grand Total 3,051 100.0%Grand Total 111,049 100.0% MH Children's Outpatient Clinics - Demographics by Age and Ethnicity Served vs Medi-Cal eligiblle population in FY 2016-2017 Basic demographic indicators for the Medi-Cal eligible population, served by the CCHSD MH vs county wide Children, open at MH Clinics - all cases CCC Medi-Cal Eligible Children 10/9/18 BOS minutes 653 Region # of Clients % of Region Total Region Age Group % of Region Total 51 6.7%Age Group #1: 0-5 28.2% 288 37.7%Age Group #2: 6-12 33.1% 321 42.1%Age Group #3: 13-17 21.8% 103 13.5%Age Group #4: 18-21 17.0% 763 100.0%Total for Central 100.0% 70 7.1%Age Group #1: 0-5 28.4% 409 41.6%Age Group #2: 6-12 33.6% 417 42.4%Age Group #3: 13-17 21.7% 87 8.9%Age Group #4: 18-21 16.3% 983 100.0%Total for East 100.0% 151 11.6%Age Group #1: 0-5 29.8% 598 45.8%Age Group #2: 6-12 33.7% 438 33.6%Age Group #3: 13-17 20.8% 118 9.0%Age Group #4: 18-21 15.7% 1,305 100.0%Total for West 100.0% 3,051 N/A Grand Total 100.0% MH Children's Outpatient Clinics - Demographics by Age and Ethnicity Served vs Medi-Cal eligiblle population in FY 2016-2017 Basic demographic indicators for the Medi-Cal eligible population, served by the CCHSD MH vs county wide Children, open at MH Clinics - all cases CCC Medi-Cal Eligible Children Age Group # of MC children Central Age Group #1: 0-5 Central 7,124 Age Group #2: 6-12 8,361 Age Group #3: 13-17 5,511 Age Group #4: 18-21 4,288 Total for Central 7,124 East Age Group #1: 0-5 East 14,110 Age Group #2: 6-12 16,727 Age Group #3: 13-17 10,812 Age Group #4: 18-21 8,092 Total for East 14,110 Grand Total 111,049 West Age Group #1: 0-5 West 10,731 Age Group #2: 6-12 12,125 Age Group #3: 13-17 7,502 Age Group #4: 18-21 5,666 Total for West 10,731 10/9/18 BOS minutes 654 Region # of Clients Region Ethnicity % of Region Total 105 African American 4.1% 20 Asian/Pacific Islander 14.9% 304 Caucasian 23.1% 302 Hispanic 35.7% 8 Native American 0.3% 18 Other Non White 18.8% 6 Unknown 3.0% 763 Total for Central 100.0% 240 African American 18.1% 27 Asian/Pacific Islander 10.1% 268 Caucasian 14.2% 391 Hispanic 41.4% 8 Native American 0.2% 10 Other Non White 12.8% 39 Unknown 3.0% 983 Total for East 100.0% 372 African American 16.9% 35 Asian/Pacific Islander 14.0% 169 Caucasian 5.3% 666 Hispanic 48.5% 10 Native American 0.1% 22 Other Non White 12.3% 31 Unknown 2.9% 1,305 Total for West 100.0% 3,051 Grand Total N/A MH Children's Outpatient Clinics - Demographics by Age and Ethnicity Served vs Medi-Cal eligiblle population in FY 2016-2017 Basic demographic indicators for the Medi-Cal eligible population, served by the CCHSD MH vs county wide Children, open at MH Clinics - all cases CCC Medi-Cal Eligible Children Ethnicity % of Region Total # of MC children Central African-American 13.8%Central 1,040 Asian/Pacific Islander 2.6%3,771 Caucasian 39.8%5,840 Hispanic 39.6%9,029 Native American 1.0%69 Other Non White 2.4%4,764 Unknown 0.8%771 Total for Central 100.0%1,040 East African-American 24.4%East 9,024 Asian/Pacific Islander 2.7%5,030 Caucasian 27.3%7,069 Hispanic 39.8%20,617 Native American 0.8%116 Other Non White 1.0%6,382 Unknown 4.0%1,503 Total for East 100.0%9,024 West African-American 28.5%West 6,099 Asian/Pacific Islander 2.7%5,035 Caucasian 13.0%1,925 Hispanic 51.0%17,456 Native American 0.8%50 Other Non White 1.7%4,414 Unknown 2.4%1,045 Total for West 100.0%6,099 Grand Total N/A 111,049 10/9/18 BOS minutes 655 Region # of Clients % of Total Region # of MC children % of Total Central 358 32.9%Central 25,284 22.8% East 418 38.4%East 49,741 44.8% West 312 28.7%West 36,024 32.4% Grand Total 1,088 100.0%Grand Total 111,049 100.0% MH Children's Outpatient Clinics - Demographics by Age and Ethnicity Served vs Medi-Cal eligiblle population in FY 2016-2017 Basic demographic indicators for the Medi-Cal eligible population, served by the CCHSD MH vs county wide Children, open at MH Clinics for svcs CCC Medi-Cal Eligible Children 10/9/18 BOS minutes 656 Region # of Clients % of Region Total Region Age Group % of Region Total 1 0.3%Age Group #1: 0-5 28.2% 127 35.5%Age Group #2: 6-12 33.1% 179 50.0%Age Group #3: 13-17 21.8% 51 14.2%Age Group #4: 18-21 17.0% 358 100.0%Total for Central 100.0% 136 32.5%Age Group #1: 0-5 28.4% 228 54.5%Age Group #2: 6-12 33.6% 54 12.9%Age Group #3: 13-17 21.7% 418 100.0%Age Group #4: 18-21 16.3% 1 0.3%Total for East 100.0% 112 35.9%Age Group #1: 0-5 29.8% 158 50.6%Age Group #2: 6-12 33.7% 41 13.1%Age Group #3: 13-17 20.8% 312 100.0%Age Group #4: 18-21 15.7% 1,088 N/A Total for West 100.0% Grand Total 100.0% MH Children's Outpatient Clinics - Demographics by Age and Ethnicity Served vs Medi-Cal eligiblle population in FY 2016-2017 Basic demographic indicators for the Medi-Cal eligible population, served by the CCHSD MH vs county wide Children, open at MH Clinics for svcs CCC Medi-Cal Eligible Children Age Group # of MC children Central Age Group #1: 0-5 Central 7,124 Age Group #2: 6-12 8,361 Age Group #3: 13-17 5,511 Age Group #4: 18-21 4,288 Total for Central 7,124 East Age Group #2: 6-12 East 14,110 Age Group #3: 13-17 16,727 Age Group #4: 18-21 10,812 Total for East 8,092 West Age Group #1: 0-5 14,110 Age Group #2: 6-12 West 10,731 Grand Total 10,731 111,049 Age Group #3: 13-17 12,125 Age Group #4: 18-21 7,502 Total for West 5,666 10/9/18 BOS minutes 657 Region # of Clients Region Ethnicity % of Region Total 47 African American 4.1% 13 Asian/Pacific Islander 14.9% 164 Caucasian 23.1% 120 Hispanic 35.7% 3 Native American 0.3% 10 Other Non White 18.8% 1 Unknown 3.0% 358 Total for Central 100.0% 113 African American 18.1% 10 Asian/Pacific Islander 10.1% 119 Caucasian 14.2% 139 Hispanic 41.4% 4 Native American 0.2% 7 Other Non White 12.8% 26 Unknown 3.0% 418 Total for East 100.0% 93 African American 16.9% 12 Asian/Pacific Islander 14.0% 60 Caucasian 5.3% 127 Hispanic 48.5% 4 Native American 0.1% 1 Other Non White 12.3% 15 Unknown 2.9% 312 Total for West 100.0% 1,088 Grand Total N/A MH Children's Outpatient Clinics - Demographics by Age and Ethnicity Served vs Medi-Cal eligiblle population in FY 2016-2017 Basic demographic indicators for the Medi-Cal eligible population, served by the CCHSD MH vs county wide Children, open at MH Clinics for svcs CCC Medi-Cal Eligible Children Ethnicity % of Region Total # of MC children Central African-American 13.1%Central 1,040 Asian/Pacific Islander 3.6%3,771 Caucasian 45.8%5,840 Hispanic 33.5%9,029 Native American 0.8%69 Other Non White 2.8%4,764 Unknown 0.3%771 Total for Central 100.0%1,040 East African-American 27.0%East 9,024 Asian/Pacific Islander 2.4%5,030 Caucasian 28.5%7,069 Hispanic 33.3%20,617 Native American 1.0%116 Other Non White 1.7%6,382 Unknown 6.2%1,503 Total for East 100.0%9,024 West African-American 29.8%West 6,099 Asian/Pacific Islander 3.8%5,035 Caucasian 19.2%1,925 Hispanic 40.7%17,456 Native American 1.3%50 Other Non White 0.3%4,414 Unknown 4.8%1,045 Total for West 100.0%6,099 Grand Total N/A 111,049 10/9/18 BOS minutes 658 Region # of Svcs in FY16-17 % of Svcs Total Cost % of Cost Central 13,266 39.6%$3,154,828 35.7% East 11,955 35.7%$3,300,070 37.3% West 8,264 24.7%$2,389,185 27.0% Grand Total 33,485 100.0%$8,844,083 100.0% MH Children's Outpatient Clinics - Demographics by Age and Ethnicity Served vs Medi-Cal eligiblle population in FY 2016-2017 Basic demographic indicators for the Medi-Cal eligible population, served by the CCHSD MH vs county wide 10/9/18 BOS minutes 659 10/9/18 BOS minutes 660 Contra Costa County 2016-2017 Grand Jury Report 1703 Page 1 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury Contact: Jim Mellander Foreperson 925-608-2621 Contra Costa County Grand Jury Report 1703 Mental Health Services for At-Risk Children in Contra Costa County TO: County Board of Supervisors, Behavioral Health Services SUMMARY The Grand Jury conducted a detailed investigation concerning the County’s delivery of mental health services to at-risk children (“At-Risk Children”), which is defined as foster children or those in danger of becoming foster children, Commercial Sexually Exploited Children victims (CSEC), youth detained in Juvenile Hall, and children in domestic violence or sexual abuse situations. Over the course of a seven-month investigation, the Grand Jury found that at-risk children are not receiving timely access to mental health treatment. Several factors were preventing timely access, all of which are within the control of Behavioral Health Services and its subdivision Children’s Mental Health Services. The Board of Supervisors should consider identifying funds to provide timely treatment for children. METHODOLOGY The Grand Jury researched the statutes, agreements and regulations on mental health services for children that pertain to the County. It also researched official reports from State and County agencies, and conducted numerous interviews with County personnel who are involved in the delivery of mental health services. BACKGROUND This Grand Jury conducted a detailed investigation of mental health services for at-risk children in Contra Costa County. For purposes of this investigation, the Grand Jury defined at-risk children as: • Foster children or those in danger of becoming foster children • Commercial Sexual Exploitation of Children (CSEC) victims • Youth detained in Juvenile Hall • Children who have experienced domestic violence and sexual abuse. 10/9/18 BOS minutes 661 Contra Costa County 2016-2017 Grand Jury Report 1703 Page 2 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury The Mental Health Commission White Paper The Mental Health Commission (MHC), an advisory body appointed by the Board of Supervisors to serve as the watchdog group in the County for mental health services, issued a white paper in April 2016 “to encourage discussion around the current crisis in the county public mental health care system and deficits in the county mental health budget process that contribute to this crisis.” While the white paper was issued by MHC, Behavioral Health Services (BHS) assisted MHC with the data and the contents of the paper. The paper describes key points that are pertinent to at-risk children: “The wake-up call of the crisis at Psychiatric Emergency Services (PES) that points to an impacted system that is unable to provide the right treatment at the right moment in time and is therefore struggling to truly meet the needs of people with a serious mental illness,” “The compromised ability of Child/Adolescent Clinics to meet the needs of patients due to understaffing as evidenced by three to four months wait times and a migration of patients to PES for intervention that is not meant to be a stand-in for treatment,” “The underlying theme of inadequate staffing levels due to the inability of treatment facilities to attract and keep high quality psychiatrists and nurses because of uncompetitive compensation and such practices as closing of lists,” “The underlying theme of dedicated, quality staff struggling to offer excellent care but undercut by budgets that are generated by a formulaic, top down process rather than a process that builds up a budget from program needs.” The Katie A. Requirements In delivering mental health services, the County must comply with the terms of the Katie A. requirements. Katie A. was the lead plaintiff in a multiple-plaintiff lawsuit filed against Los Angeles County and the State of California in 2002. The lawsuit alleged that significant gaps existed in mental health services provided to children in the foster care system. By the age of 14, Katie A. had been shuffled through 37 foster homes and had endured 19 confinements in psychiatric hospitals. Los Angeles County settled with the plaintiffs in 2003. The State of California agreed to the following Katie A. child definition and mental health service requirements in 2011: Children who are in or at risk of entering foster care will be identified as the “Katie A. subclass.” A child will be part of the subclass if wraparound or specialized services are being considered for the child, or the child has been hospitalized three times in the past 24 months for behavioral reasons or is currently hospitalized for a behavioral issue. 10/9/18 BOS minutes 662 Contra Costa County 2016-2017 Grand Jury Report 1703 Page 3 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury Pursuant to this agreement, California counties must adhere to a protocol, called a “core practice model,” for screening and treating foster children. In accordance with this protocol, children may be eligible for the following services: • Intensive Care Coordination (ICC) • Intensive Home-Based Services (IHBS) • Therapeutic Foster Care in specially-trained foster homes. The County hired several coordinators and appointed a Katie A. specialist manager to handle the new protocol. DISCUSSION The Grand Jury used the new Katie A. requirements and the MHC white paper as starting points to investigate Contra Costa County’s delivery of mental health services to at-risk children. Youth confined in Juvenile Hall receive a consistent and well-regulated package of children’s mental health services from the County since these children are in a controlled confinement. Of the 110 youth currently at the Hall (some of whom are CSEC victims), 30% have been identified as having mental health problems. BHS has assigned three County clinicians and a program manager to work exclusively at the Hall to provide treatment, which involves medication and therapy. All three therapists are grant-funded, and the grants require regular data reports on the outcome of the treatments. CSEC victims and children in domestic violence and sexual abuse situations are sometimes discovered by police responding to a complaint. The police refer the children to the Victim Advocates in the District Attorney’s Office. After securing the child in a safe environment, the advocate arranges for the child to receive therapy so that the child can better assist in the legal prosecution of their abusers. BHS is not usually involved in this process. Rather, the Victim Advocate arranges for the victim to receive treatment from a private therapist or psychiatrist. This treatment is funded by the State Victim Compensation Fund and continues for the months or years that the victim needs to recover. Despite receiving mental-health treatment, some CSEC victims are reluctant to testify against their pimp abusers. An estimated 85-90% of foster children need some form of mental health services. Given this statistic, it is not surprising that a significant component of the estimated 7,000-plus children in the County who are serviced for mental health annually are foster children, estimated at over 1,700, or those who are in danger of becoming foster children. Only 300 of these children currently belong to the “Katie A. subclass.” The County’s compliance in the Katie A. requirements is a work in progress. Satisfactory 10/9/18 BOS minutes 663 Contra Costa County 2016-2017 Grand Jury Report 1703 Page 4 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury compliance depends upon skilled coordination between the social workers in Children and Family Services (CFS) and the clinicians at BHS. Children who may need mental health services are generally assessed and evaluated within 7-10 days. However, children wait much longer, weeks or months, to receive treatment. After assessment and evaluation, the social workers at CFS arrange for treatment for the child client through the BHS liaisons. The liaisons provide the social workers and child guardians with three referrals of available psychiatrists or therapists from their database. The social workers or guardians call these mental health professionals to schedule treatment. Oftentimes, the social workers or guardians find that the three referrals they have been given by the BHS liaisons are not available. Then they must go back to the liaisons to arrange for another set of three referrals. This is the cause of many delays. The CFS social workers state that the child has an average waiting time for treatment of three months and the BHS liaisons state that the average is only 4 to 6 weeks. These two sets of County workers are working from different perspectives and from different calendar counts. The BHS liaisons also state that they do not have an updated list of unavailable psychiatrists or therapists. After the screening and evaluation phase, each of the 7,000-plus children are classified into two groups: 1. Medium to severe 2. Mild to medium The mild to medium cases are scheduled for appointments with psychiatrists and therapists in non-profit community-based organizations (CBOs) and private therapists contracted by BHS. The medium to severe cases are scheduled for appointments with the psychiatrists and therapists in the County’s three regional mental health clinics. There are several factors that prevent children from accessing mental health services in a timely manner. These factors differ depending on whether the child is classified as medium to severe, or mild to medium. Medium to Severe Cases The three mental health clinics are understaffed in terms of psychiatrists, the doctors who diagnose the children and prescribe medication for them when appropriate. Children’s Mental Health Services estimates it needs to hire six more psychiatrists to handle the workload and resolve the inequitable distribution among the regional clinics. The County pays $30-50,000 less than what psychiatrists can earn in private practice. Table 1 shows the distribution of the medium to severe cases assigned to the three clinics and the corresponding distribution of psychiatrists in those three clinics. 10/9/18 BOS minutes 664 Contra Costa County 2016-2017 Grand Jury Report 1703 Page 5 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury TABLE 1 Antioch Concord West County TOTAL Children 630 740 800 2170 Psychiatrists* 2.2 3.5 1.3 7 Ratio 286.4 211.4 615.4 310 Note: * Full time equivalent As shown on Table 2, the distribution of 85 County therapists across the three clinics is inequitable relative to the distribution of medium to severe mental cases. TABLE 2 Antioch Concord West County TOTAL Children 630 740 800 2170 Therapists 22 47 16 85 Ratio 28.6 15.7 50 25.5 The normal management response to such uneven distribution is to reallocate some therapists from Concord, to Antioch and to West County. The Grand Jury found no evidence that any such plan is being considered. Mild to Medium Cases BHS contracts with 34 non-profit Community Based Organizations (CBOs) to treat the estimated 5,000 children considered mild to medium cases. Twenty percent of these 34 CBOs were at capacity as of February 2017, meaning that seven of the CBOs had no appointment availability. The BHS liaisons, who provide the appointment referrals for the guardians/patients, do not have current data on the clinicians’ availability. Thus, social workers or guardians call to CBOs that have no availability, causing delays in the children’s treatment. In addition to providing mental health treatment through CBOs, BHS can assign the 5,000 children who are diagnosed as mild to medium cases to the over 200 individual private therapists that it contracts with. Like CBOs, these private therapists have limited availability. Table 3 shows the availability of those private therapists in February 2017 and their distribution in the three regions. TABLE 3 East County Central West County TOTAL Private Therapist 60 100 47 207 Available 13 33 21 67 Not available 47 (78%) 67 (67%) 26 (55%) 140 (68%) 10/9/18 BOS minutes 665 Contra Costa County 2016-2017 Grand Jury Report 1703 Page 6 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury Overall, 68% of the private therapists were not available for appointments. Thus, children must wait longer for mental health services. While no-shows for appointments also contribute to longer wait times, this factor is not under the control of BHS. The tables show what is within the control of BHS and its subdivision that manages treatment delays for at-risk children. FINDINGS F1. The County provides timely and consistent mental health services to detained youth in Juvenile Hall, CSEC victims, and children in domestic violence and sexual abuse situations. F2. Under the terms of the Katie A. requirements, upper and middle management levels of CFS and BHS have started to coordinate their efforts. F3. Many at-risk children are not receiving mental health treatment for several weeks to several months after the County assesses their mental-health needs. F4. Children’s Mental Health Services estimates that the County needs an additional six psychiatrists for its three clinics. F5. County salaries for psychiatrists are not competitive with private practice. F6. The shortage of psychiatrists causes delays in the diagnosis and treatment of medium to severe mentally ill children. F7. West County clinic, which has the most medium to severe patients, also has the highest patient to therapist ratio. F8. The 85 County therapists, who treat medium to severely mentally ill children, are not equitably distributed among the three clinics based on workload. F9. Twenty percent of the CBOs and 68% of the individual private therapists are not available for appointments. F10. BHS liaisons are not provided with current information about the availability of CBOs and private therapists for appointments. RECOMMENDATIONS R1. The Board of Supervisors should consider identifying funds to add six psychiatrists at the three regional mental health clinics. R2. The Board of Supervisors should consider directing Human Resources to review the compensation packages for County psychiatrists to ensure their compensation packages are competitive compared with the private market. 10/9/18 BOS minutes 666 Contra Costa County 2016-2017 Grand Jury Report 1703 Page 7 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury R3. The Board of Supervisors should consider directing BHS to redeploy therapists with a view to a more equitable ratio of children per therapist among the County’s three mental health clinics. R4. The Board of Supervisors should consider identifying funds to enable BHS to review and improve systems related to the real time availability of CBOs and individual private therapists for mental health service appointments. R5. The Board of Supervisors should consider directing BHS to monitor and report on the wait times for mental health treatment for at-risk children. REQUIRED RESPONSES Findings Recommendations Contra Costa County Board of Supervisors F1 to F10 R1 to R5 These responses must be provided in the format and by the date set forth in the cover letter that accompanies this report. An electronic copy of these responses in the form of a Word document should be sent by e-mail to ctadmin@contracosta.courts.ca.gov and a hard (paper) copy should be sent to: Civil Grand Jury – Foreperson 725 Court Street P.O. Box 431 Martinez, CA 94553-0091 10/9/18 BOS minutes 667 RECOMMENDATION(S): RECEIVE report prepared by the Health Services Department on health care for the homeless and on the homeless continuum of care. FISCAL IMPACT: There is no fiscal impact. This is an informational report only. BACKGROUND: The Family and Human Services Committee, on September 24, 2018, received the following annual status reports from the Health Services Department on the Continuum of Care Plan for the Homeless and Healthcare for the Homeless. At the meeting, the Committee learned that the 2018 Point In Time Count of the homeless population saw a 39% increase in the HUD homeless over the 2017 count, likely due to the doubling of CORE outreach teams that conducted the counting. Five Contra Costa cities participate on the CORE teams as well as the County Public Works Department for a creeks team. Youth, families and undocumented are dramatically under-represented, and so a youth and family count was conducted separately from HUD requirements and was administered partly via an online survey. Outside agencies were able to distribute a web link to their clients, opening up responses and promising to provide new statistics that will be helpful in future grant applications. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Julie DiMaggio Enea (925) 335-1077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: FHS Staff, Continuum of Care Planning and Policy Manager, Medical Director-Health Care for the Homeless, Homeless Program Director, CAO-H&HS Deputy C. 85 To:Board of Supervisors From:FAMILY & HUMAN SERVICES COMMITTEE Date:October 9, 2018 Contra Costa County Subject:Continuum of Care Plan for the Homeless/Health Care for the Homeless 10/9/18 BOS minutes 668 BACKGROUND: (CONT'D) The Committee also received information about the Built for Zero Campaign targeting veterans and the chronically homeless. The goal is to establish a complete list identifying homeless individuals to start actively managing their cases and continue services. Coordinated Entry is name for this redesign concept. The County's current shelter capacity addresses only 30% of what is needed. The Program has increased capacity through the addition of “warming centers”. Supervisor Gioia opined that we are approaching a state of emergency and we are not doing enough to provide permanent housing rather than shelters. He expressed frustration over the lack of progress on the Richmond housing site and requested of staff that future statistical reports detail the number of people who actually received permanent housing. Supervisor Andersen suggested the 211 resource as a way to connect the homeless to needed services. She also suggested having the Youth Action Council work on engaging more youth. The Committee received information about health care services for the homeless, including opioid addiction treatment, and the number of clients and encounters with clients. The data showed that homeless Medi-Cal patients were more than twice as likely to have a chronic health condition and drastically more likely to visit hospital emergency than general Medi-Cal patients. Highlighted was the gap in services for elderly people with conditions such as dementia, incontinence, and mental illness, citing that such conditions are often barriers to private board and care placement. Health Services staff suggested that County-operated board and care might fill that gap and for less cost than long-term County Hospital stays. Supervisor Andersen asked staff what research had been done on County-run skilled nursing programs and if the County would realistically take on that service within the Health Care budget. She suggested that it might be more cost effective to contract out for these services. She asked about what other counties might be doing in this area and what, if any, contractors they use and how they fund the program. Staff commented that only preliminary discussions have occurred but he would work to develop a proposal. HEALTH SERVICES REPORTS: Since 1990, the Health Care for the Homeless (HCH) Program has provided health care services to the homeless population in Contra Costa County through mobile clinics, stationary health centers, the Concord Medical Respite facility, street medical outreach clinics and the medication-assisted treatment program. Health care services provided by the HCH team include routine physical assessments, basic treatment of primary health problems such as minor wounds and skin conditions, respiratory problems, TB screening, acute communicable disease screening, coordination and referrals for follow up treatment of identified health care needs, dental services, health education, behavioral health services, medication assisted treatment for opioid addiction, and outreach and enrollment services. A significant portion of the homeless patients seen by the HCH team have chronic diseases, including asthma, hypertension, diabetes, and mental health/substance abuse issues. They also have disproportionately more dental, substance abuse and mental health needs than the general population. In November 2014, the Board approved “Forging Ahead Towards Preventing and Ending Homelessness: An Update to Contra Costa’s 2004 Strategic Plan”, that renewed our 2004 plan with the latest data, best practices, and community feedback and reaffirmed our commitment to the Housing First approach. As such, “Forging Ahead” establishes this guiding principle: “Homelessness is first a housing issue, and 10/9/18 BOS minutes 669 necessary supports and services are critical to help people remain housed. Our system must be nimble and flexible enough to respond through shared responsibility, accountability, and transparency of the community.” The Strategic Plan Update identifies two goals: 1) Decrease the length of time people experience homelessness by focusing on providing Permanent Housing and Services and; 2) Decrease the percentage of people who become homeless by providing Prevention activities. To achieve these goals, three strategies emerged: Implement a coordinated entry/assessment system to streamline access to housing and services while addressing barriers, getting the right resources to the right people at the right time; 1. Use best, promising , and most effective practices to give the consumer the best possible experience through the strategic use of resources; and 2. Develop the most effective platforms to provide access, support advocacy, and connect to the community about homelessness and available resources. 3. Health Care for the Homeless The HCH Program’s Medication Assisted Treatment (MAT) team, which provides Nurse and Behaviorist Care Management services to patients seeking recovery from opiate addiction, has expanded to five CCHS Health Centers with between 500-600 patients served annually. This program works in collaboration with the CCHS primary care and the CCHS Behavioral Health divisions. MAT patients are prescribed Buprenorphine, a drug used to treat opioid addiction, enrolled in regular group classes to support their recovery, and assigned a nurse care manager to support this process and ensure medication and appointment compliance. The MAT program has seen significant growth in the last year through referrals for patients needing these services. The HCH Program recently added a mobile dental clinic to our fleet and is now providing dental services to homeless patients at the Bay Area Rescue Mission, Brookside Shelter and Calli House Youth Shelter. Expanded dental services are planned in East County in the near future. CCHS and the HCH team received a Health Center Quality Leader award in August 2018. This award recognizes the highest performing health centers nationwide. As a Health Center Quality Leader, CCHS achieved the best overall clinical performance among health centers, placing in the top 30% of the adjusted quartile rankings for clinical quality measures. This award was based on the quality of care that CCHS provides to our homeless patients. The attached report highlights the increasing needs of the rapidly growing senior homeless population, as well as the disproportionate burden of medical and behavioral issues faced by those living without homes in Contra Cost County. Along with an aging population comes patients with more complex chronic health conditions and mental illness. With little housing choices, the HCH team struggles to address patients’ illnesses on the street and in encampments, or as they shuffle between shelters. We cannot care for this population in a safe and humane manner without additional resources addressing the central issue of lack of stable housing. This population faces a crisis that needs to be addressed by the county with additional supportive long-term care facilities that are accessible for our patients. Continuum of Care Plan for the Homeless The Homeless Program of the Health, Housing and Homeless Services Division partners with the Homeless Advisory Board and Continuum of Care to develop and carry out an annual action plan that 10/9/18 BOS minutes 670 identifies the objectives and benchmarks related to each of the goals and strategies of Forging Ahead. Further, the Homeless Program incorporates the strategic plan goals into its own delivery system of comprehensive services, interim housing and permanent supportive housing as well as contracting with community agencies to provide additional homeless services and housing with the goal of ending homelessness in our community. Attached is a summary infographic of the 2018 Point in Time Count. ATTACHMENTS Annual Update on Homeless Continuum of Care Handout: 2018 Point in Time Count Health Care for the Homeless 10/9/18 BOS minutes 671 Annual Update on the Homeless Continuum of Care 1 Presented to the Family and Human Service Committee Contra Costa County Board of Supervisors September 24, 201810/9/18 BOS minutes 672 Contra Costa Housing Crisis On any given night, there are 2,234 people experiencing homelessness in Contra Costa County. Shelter capacity met only 30% of the need for those in housing crisis in 2018. 88% increase in seniors (age 62+) experiencing homelessness from 2017 to 2018. Contra Costa County needs 31,193 more affordable rental homes to meet current demand. Sources: Contra Costa Housing Need Report 2018, California Housing Partnership Corporation and Contra Costa Point In Time Count data, 2018, Contra Costa Health Services. Renters in Contra Costa County need to earn $43.27/hr -nearly 4 times the state minimum wage -to afford the median monthly asking rent of $2,250. Contra Costa County’s lowest income renters spend 58% of income on rent. 10/9/18 BOS minutes 673 CoC Activities 3 Point in Time Count and Youth and Family Count Built for Zero Campaign Coordinated Entry Evaluation –Phase 1 Coordinated Entry-Phase 2 Council on Homelessness One-time funding to enhance crisis response system 10/9/18 BOS minutes 674 Point In Time Count 4 10/9/18 BOS minutes 675 5 10/9/18 BOS minutes 676 Youth and Family Count 6 First time in Contra Costa Online option Approximately 400 responses Strengthened partnerships with: Community colleges EHSD Libraries Probation School Districts Youth Action Council Youth Serving Agencies 10/9/18 BOS minutes 677 Built For Zero 7 VETERANS CHRONICALLY HOMLELESS 10/9/18 BOS minutes 678 Coordinated Entry-Phase 1 8 •Establishing CARE and CARE-Capable Centers •Piloting Warming Center •Housing Navigation •Expanding CORE Outreach Teams 10/9/18 BOS minutes 679 9 10/9/18 BOS minutes 680 Coordinated Entry –Next Phase 10 Shelter Diversion Centralized Shelter Placement 10/9/18 BOS minutes 681 CoC Impact 17-18 Homeless Court •464 clients served last year •1,791 cases dismissed •78,100 total community service hours granted Supportive Housing Retention Rate: 96% Staff satisfaction “I love helping people and rewarding to know that I made a difference in people's lives.” “I have the upmost respect for clients.” CORE •Served 3,662 people experiencing homelessness in 2017-2018 Decrease in Veterans •In the 2018 PIT, 108 Veterans were surveyed, only 8% of the total population CoC Served/Provided: •Housing assessments completed:1,822 •People housed since CES kick-off:716 •211 calls related to housing crisis or assistance:5,287 •People served at CARE Centers:1,797 10/9/18 BOS minutes 682 10/9/18 BOS minutes 683 Council on Homelessness 13 Community conversation on Equity Youth Action Council New Committees Subpopulations Ad Hoc Funding 10/9/18 BOS minutes 684 Future State Funding 14 Funding Source Anticipated Amount for CC Target Population California Emergency Solutions and Housing (CESH) $855,496 in two phases Homeless Homeless Emergency Aid Program (HEAP) $7.1 M/one-time Unsheltered Homeless Homeless Mentally Ill Outreach and Treatment (HMIOT) $745,000/one- time Individuals with serious mental illness and who are homeless or at risk of becoming homeless NPLH non-competitive $2.14 M SMI 10/9/18 BOS minutes 685 Jaime Jenett, MPH CoC Planning and Policy Manager Health, Housing and Homeless Services Jaime.jenett@hsd.cccounty.us 925-608-6716 15 10/9/18 BOS minutes 686 10/9/18BOS minutes687 10/9/18BOS minutes688 PRESENTATION TO THE FAMILY & HUMAN SERVICES COMMITTEE CONTRA COSTA COUNTY BOARD OF SUPERVISORS Contra Costa Health Services Health Care for the Homeless (HCH) JOSEPH MEGA, MD, MPH MEDICAL DIRECTOR HEALTH CARE FOR THE HOMELESS MONDAY, SEPTEMBER 24, 2018 10/9/18 BOS minutes 689 2017-2018 HCH PROGRAM UPDATES 1.Health Center Quality Leader 2.Medical Outreach Expansion 3.Dental Mobile Van 4.Global Health Fellowship Physician on staff 5.Weekly Yoga & Mindfulness Groups in Shelters 10/9/18 BOS minutes 690 CHOOSING CHANGE PROGRAM Medication Assisted Treatment (MAT) for Opioid Addiction FY 2017-2018, we had 539 patients enrolled in the program, 46% of them were homeless We currently have Choosing Change clinics in 5 CCHS Health Centers. HCH Street Outreach MAT 10/9/18 BOS minutes 691 HCH PRODUCTIVITY 7/1/2013 - 6/30/2014 7/1/2014 - 6/30/2015 7/1/2015 - 6/30/2016 7/1/2016 - 6/30/2017 7/1/2017 - 6/30/2018 Encounters 4,437 4,538 5,678 6,081 7,103 Clients 2,157 1,892 2,134 2,010 2,285 0 1,000 2,000 3,000 4,000 5,000 6,000 7,000 8,000 Total HCH Encounters and Clients 10/9/18 BOS minutes 692 CHRONIC CONDITIONS 4.33 1.70 0.00 0.50 1.00 1.50 2.00 2.50 3.00 3.50 4.00 4.50 5.00 HCH Medi-Cal Patients All Medi-Cal Patients FY 2017/2018 Average Number of Chronic Conditions-HCH vs CCC Medi-Cal Patients 10/9/18 BOS minutes 693 AVERAGE NUMBER OF VISITS 2.66 0.23 0.35 1.03 0.54 0.03 0.07 0.07 0.00 0.50 1.00 1.50 2.00 2.50 3.00 Average Number of ED Visits Average Number of PES Visits Average Number of Inpatient Visits Average Number of Ambulance Rides FY 2017/2018 Average Number of Visits -HCH vs CCC Medi-Cal Patients HCH Medi-Cal Patients Medi-Cal Patients 10/9/18 BOS minutes 694 CRIMINAL JUSTICE INVOLVEMENT Disproportionate involvement with Criminal Justice system 36.11% of HCH Medi-Cal patients 5.8% of Medi-Cal patients 10/9/18 BOS minutes 695 OLDER , SICKER HOMELESS PATIENTS Case Study 10/9/18 BOS minutes 696 HCH STAFF TESTIMONIALS “In my 40 years of nursing, I have worked in many high intensity settings, such as intensive care, trauma, and oncology. Though the patients I served in these settings had a magnitude of needs, none compare to those of our homeless patients we serve at the respite center and shelters. Their medical histories are complex; they present often with end stage disease, and are all dealing with issues such as trauma, loss, addiction, and mental illness. Their care demands intense dedication, support, and advocacy. My past experiences prepared me for high acuity care, but the challenges of this population are ever expanding and continue to encourage us to do more and think differently about what care means.” -Sue Dickerson, RN HCH Respite Nurse Three-time honorable mention for Ruth Pease Award 10/9/18 BOS minutes 697 CALL TO ACTION 1.County-run Board and Care 2.County-run Skilled Nursing Facilities 10/9/18 BOS minutes 698 RECOMMENDATION(S): RECEIVE report prepared by the Employment and Human Services Department on the Workforce Development Board and Workforce Innovation and Opportunity Act updates. FISCAL IMPACT: None. This is an informational report. BACKGROUND: On January 6, 2015 the Board of Supervisors referred oversight and receipt of updates on the Workforce Innovation and Opportunity Act (WIOA) to the Family and Human Services Committee (FHS). WIOA was signed into law on July 22, 2014. WIOA is designed to help job seekers access employment, education, training, and support services to succeed in the labor market and to match employers with the skilled workers they need to compete in the global economy. Congress passed the Act by a wide bipartisan majority; it is the first legislative reform in 15 years of the public workforce system. WIOA was expected to significantly impact the Employment and Human Services Department (EHSD) and the way the Workforce Development Board does its work. Therefore, updates on the impacts and changes was referred to FHS. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Julie DiMaggio Enea (925) 335-1077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Workforce Development Board- Executive Director, FHS Staff, CAO-H&HS Deputy, EHS Director C. 86 To:Board of Supervisors From:FAMILY & HUMAN SERVICES COMMITTEE Date:October 9, 2018 Contra Costa County Subject:Workforce Innovation and Opportunity Act (Follow Up Report) 10/9/18 BOS minutes 699 BACKGROUND: (CONT'D) FHS received the attached report at its September 24, 2018 meeting. EHSD staff highlighted the number of people serviced and the specialized programs and business partners, advising that significant State funding would soon become available and that the Workforce Development Board (WBD) is updating the regional and local plan, which is due in March 2019. WDB Chair Bhupen Amin commented that the new WDB is active and working cohesively. WDB Vice Chair Yolanda Vega thanked the board of supervisors for approving the Rubicon Program collaboration. The Workforce Collaborative through Rubicon was implemented because of a decrease in funding. Four sites have grown to ten, and are being well-received by patrons and the press. The Collaborative has streamlined services and made all assistance available in one location. Staff advised that the program typically places 70-80% of participants in jobs. ATTACHMENTS Workforce Development Board Status Report on Implementation of Local and Regional Plans Workforce Development Board Presentation 10/9/18 BOS minutes 700 Family & Human Services Committee Presentation September 24, 2018 Page 1 of 6 The WDB is now located at 4071 Port Chicago Hwy. Suite 250, Concord CA 94520 Workforce Innovation & Opportunity Act (WIOA) Implementation Update The WDB has successfully completed most of the WIOA implementation criteria inclusive of new local and regional plans, MOU Phase I & Phase II, One-Stop Operator requirement and the AJCC Certification process. The one area that remains constant and fluid is the regional work under the new State designated Re gional Planning Units (RPU) of which Contra Costa is the lead for the East Bay RPU (updates below). Adult & Dislocated Worker Career Services/AJCC Transition Transition Due to significant reductions in the WDB budget, the WDB, along with the Board of Supervisors, approved the procurement for WIOA Adult & Dislocated Worker Career Services in October of 2017. An RFP was released in November of 2017, and a recommendation and subsequent award was made in March of 2018 to Rubicon Programs on behalf of the Contra Costa Workforce Collaborative. As of May 24th, 2018, 3 of the 4 EASTBAY Works America’s Job Centers of California (AJCC) were closed: Liberty, Antioch, and San Pablo. Eighteen staff were affected by these closures: 15 were successfully transitioned to equitable positions within the County; 2 retired; 1 accepted a positon in San Francisco; and 1 is still eligible for the TET program and seeking employment. The comprehensive AJCC located in Concord remained open with limited staff, and with the assistance of partner organizations continued to offer services throughout the county until the contract with Rubicon was in place. Rubicon/Contra Costa Workforce Collaborative The contract with Rubicon Programs to operate the Comprehensive America’s Job Center of California and the delivery of Adult & Dislocated Worker Career Services throughout Contra Costa County was approved at the August 14th Board of Supervisors meeting with an August 1st start date. Rubicon staff have started working at the Concord AJCC as of August 1st and we continue to work with them and the Contra Costa Workforce Collaborative to fully implement Adult & Dislocated Worker Career Services throughout Contra Costa County. The Collaborative is an innovative public-nonprofit partnership of Contra Costa County workforce development organizations that currently operate within the County and was created specifically in response to this RFP. The Collaborative consists of our Community Colleges, our Adult Education partners, Opportunity Junction, Lao Family Community Development, New Horizons, San Pablo EDC, and Rubicon as the lead. WIOA Youth Programs Program year 2018-19 youth contractors include: Contra Costa County Office of Education and Mt. Diablo Unified School District . Bay Area Community Resources will no longer be a provider; Contra Costa County Office of Education will pick up the service delivery in East Contra Costa County . Contracts are in place and the funding for these contracts will remain level. 10/9/18 BOS minutes 701 Family & Human Services Committee Presentation September 24, 2018 Page 2 of 6 CCWORKS Under the direction of the WDBCCC the CCWORKS subsidized employment program continues to have a high success rate of finding work experience opportunities for CalWORKS recipients. The WDBCCC continues to work on deepening its collaboration with the CalWORKS program and is currently strategizing a process for co-enrollment. CCWORKS is experiencing a lower than usual placement rate due to the new County onboarding process that requires all CCWORKS participants being placed in a county work assignment to be finger printed via live scan. This process is delaying placement of participants up to 6 weeks and many are timing or dropping out due to this long delay. Highlights:  CCWORKS placements for 2018-2019 July 1st through August 31st: 12  CCWORKS placements for 2017-2018: 110 Business Services The WBD business services team continues to work closely with our local chambers, our city offices and economic development entities throughout the county, our identified regional sector partnerships and other programs and partnerships. Highlights include:  The WDB hosted 2 Fair Chance Employer Summits in program year 2017-18: 1 on October 18th at the El Cerrito Community Center and 1 on May 16th at the Antioch Community Center. Both events were extremely successful with over 250 attendees and 35 Fair Chance Business Pledges secured for both events combined.  The WDB business services recently entered into a partnership with the Contra Costa County Employer Advisory Council and will be hosting employer forums jointly. Along with the City of Concord we will host a forum on “Finding the Untapped Workforce Market” on November 7th.  The WDB business team is establishing a county wide business task force that will include EDD and other public and community based organizations to streamline services for all Contra Costa businesses: Integrated Business and Employment Service Team = IBest  Through the Disability Accelerator Employment Grant, WDB business services will be hosting an employer educational forum on hiring people with disabilities in February of 2019. Rapid Response & Layoff Aversion Summary  We received 4 WARN Notices: (Archer Norris Law Firm-97 Impacted Workers), (AT&T-59 Impacted Workers), (Orchard Supply Hardware (OSH)-50 Impacted Workers), and (Kmart-68 Impacted Workers)  In-Person Outreach to five OSH Stores in the county (San Ramon, Moraga, Pinole, Pleasant Hill, and Concord)  8/29 - Completed a RR Orientation with Archer Norris Law Firm in Walnut Creek. There were 19 employees in attendance. 10/9/18 BOS minutes 702 Family & Human Services Committee Presentation September 24, 2018 Page 3 of 6 Small Business Development Center Partially funded by the Small Business Administration (SBA), this program, hosted by the WDBCCC, delivers individualized advising and group training to current and aspiring business owners in English and Spanish throughout the County. The SBDC actively partners with myriad public, nonprofit, and private sector organizations to attract “high-impact” employers as well as community-based agencies to reach and serve low-to-moderate income (LMI) residents. The SBDC braids and leverages federal Small Business Administration (SBA) funding with state and local support from the Governor’s Office of Business and Economic Development (GO -Biz), Community Development Block Grant (CDBG) and Keller Canyon Mitigation funds. Approximately 75% of our clients self-identify as 80% below the area median income. FY 17-18 Performance: • 996 individuals (535 in business) advised, 730 trained • 197 jobs created, 48 jobs retained • 33 new business starts • $7,385,419.00 in debt/equity invested in small businesses • $ 13,168,696.03 in annualized sales increases Noteworthy developments  Was approved as an affiliate partner of the SparkPoint collaborative Successes  Was awarded $62,500 in GO-Biz support for the Capital Infusion Program (CIP) an ongoing project  Was awarded $20,000 by the Keller Canyon Mitigation Fund (an ongoing partnership)  Was awarded $12,500 by the City of Brentwood (an increase of ongoing support) Regional Initiatives, Organizing and Training East Bay Regional Planning Unit (RPU) There is a lot going on in workforce around regionalism. Contra Costa County is still the lead for the approximately 1 million dollars in regional funds that the East Bay RPU has been awarded toward this effort. Regional trainings we are in the process of scheduling:  Understanding Context of Criminal Justice Supervision  Creating Talent for Change  Facilitating Career Development East Bay Slingshot While initial funding for this initiative has expired, Contra Costa and the East Bay Region continues to be recognized for our SlingShot model and successes. The East Bay RPU funds will support all 5 of the sector partnerships to build capacity and sustain these efforts regionally. Some of the regional funds will be used to support a regional administrative support staff person to organize these efforts. Some of this funding has been allocated for specific regional industries (Advanced Manufacturing and Healthcare) to 10/9/18 BOS minutes 703 Family & Human Services Committee Presentation September 24, 2018 Page 4 of 6 support sustainability models they are working on and some of these funds have been allocated to training cohorts with earn & learn components in the healthcare industry ; specifically a dental assisting training targeted to start late 2018 or early 2019. Earn & Learn East Bay (ELEB) Earn & Learn East Bay is an employer engagement campaign that supports employers in providing quality work-based learning experiences for youth and provides them with a local talent pipeline. To support this work, Earn & Learn works with school districts, community colleges, workforce development boards, youth development providers and business associations in Alameda and Contra Costa counties in creating a coordinated system that increases and enhances transformative experiences for youth. ELEB is currently hosted and coordinated by the WDBCCC and the Contra Costa Economic Partnership (CCEP). The Problem: Business as usual wasn’t working for business anymore, employers were being inundated with work based learning requests, and were ready for a change. The Solution: Earn & Learn East Bay organiz es work-based learning experiences that are transformational for youth and easy and meaningful for employers. We are a single point of contact for employers to work with the region's schools, colleges and community organizations Our Impact: 11,329 Total Youth Served with WBL Activities; 30 Connectors Our Reach: Over 1,500 Organizations; Over 2,500 Employees located in Contra Costa and Alameda Counties Our Community: Contra Costa County Office of Education Alameda County Office of Education Contra Costa County Workforce Development Board Alameda County Workforce Development Board Oakland Unified School District Mt. Diablo Unified School District UC Berkeley Boost Contra Costa County Community College District; Los Medanos College & Diablo Valley College Antioch Unified School District San Ramon Unified School District Pittsburg Unified School District West Contra Costa Unified School District Martinez Unified School District John Swett Unified School District Oakland Workforce Development Board Earn & Learn Highlights  Co-Coordinating Manufacturing Day 10/5 including marketing, employer outreach. Manufacturing companies participating include: Benchmark, Bishop-Wisecarver, DOW, Fresenius, Granberg, Lennar, Quick Mount PV. Participating schools include: LMC, DVC, Mt. Diablo, Pittsburg, San Ramon, John Swett, and Antioch. 10/9/18 BOS minutes 704 Family & Human Services Committee Presentation September 24, 2018 Page 5 of 6  E&L selected to present at the Dreamforce Salesforce Conference in September  E&L will pitch for round #3 Strong Workforce funding at CCCAOE in October Prison 2 Employment Initiative (P2E) As part of Governor Brown's efforts to improve California’s criminal and juvenile justice systems and reduce recidivism through increased rehabilitation, the California Workforce Development Board (State Board), California Department of Corrections and Rehabilitation (CDCR), California Prison Industry Authority, and California Workforce Association have finalized a partnership agreement that is included in amendments to the California WIOA Unified Strategic Workforce Development Plan 2016-2020. The partnership agreement is intended to strengthen linkages between the workforce and corrections systems in order to improve the process by which formerly incarcerated and justice-involved1 individuals reenter society and the labor force. The partnership agreement will inform policies specific to Local Workforce Development Boards (Local Board) and how they serve the state's formerly incarcerated and justice-involved population This initiative proposes $37 million over three budget years to fund the states 14 regional planning units. The money will be released in 3 phases: Planning, Implementation, and Evaluation. We are in the planning phase now and have convened the mandatory partners with the specific intention of creating and submitting a request for $100,000 for our proposed plan. This proposal was submitted Monday, August 27th. The planning funds should be available by October and all regions will be required to submit their plan and request for implementation funds as part of our revised RPU plans due March 15, 2019. Regional and Local Plan Update Under WIOA, a biennial update of regional and local plans is required in order to ensure plans remain current and account for “changes in labor market and economic conditions or in other factors affecting the implementation of the local plan” (29 U.S. Code § 3123). The California Workforce Development Board (State Board) has also made changes to the State Plan which require that Local Boards update their plans to keep them consistent with the policy direction of the State Plan. Pursuant to the State Plan modifications submitted to the U.S. Department of Labor in the spring of 2018 and approved on June 11, 2018, the State Board is providing guidance to Local Boards on the requirements associated with local and regional planning modifications. This Directive provides specific guidance and instructions on both required and elective modifications to local and regional plans. Revised plans are due March 15, 2019. New elements that must be included in the revised plans:  Workforce-Corrections Partnerships: A New Element of Regional Plans  New Partnership Agreement with CalFresh and Strengthened Partnerships with Human Service Agencies  Required Plan Content Pertaining to the DCSS and Workforce System Partnership  Revised Partnership Agreement Pertaining to Competitive Integrated Employment  Provision of Services to English Language Learners, the Foreign Born, and Refugees  Required compliance with State Plan guidance and State Law regarding Multi-Craft Core Curriculum pre-apprenticeship partnerships Economic Development, EC2 and the Northern Waterfront Initiative 10/9/18 BOS minutes 705 Family & Human Services Committee Presentation September 24, 2018 Page 6 of 6 The WDB remains actively involved with local economic development efforts including EC2 and the Northern Waterfront Initiative. The WDB participates in monthly meetings as well as attends the 5th Tuesday EC2 partner update meeting most recently on July 31st at the Pittsburg City Hall. WDB Staff recently attended a presentation on the planning that has been done around developing human capital for the Northern Waterfront and is working with another contractor providing input for the new Norther Waterfront strategic plan. The WDB is working closely with the new Economic Manager, Amalia Cunningham, and has been jointly organizing get-togethers with all city economic managers and chambers. Budget/Grants/Funding Opportunities The WDB budget is stable for the current FY 2018-2019 however are still experiencing difficulty getting expenditure reports and up-to-date budget information to validate this. The WDB has prioritized pursing additional funding opportunities to support the important work we are tasked with. The WDB has or is considering pursing the following opportunities:  AB 109: The WDBCCC will continue to receive $208,000 annually from AB 109 funding for PY 2018-2019. These funds have primarily been used for two purposes: 1) to deepen connections between the re-entry community and businesses/employers; 2) to strengthen partnerships between the WDBCCC and other public agencies, as well as the contracted nonprofit service providers that are helping AB 109 participants reenter the community.  EDD Disability Employment Accelerator: The WDB was awarded $250,000 on behalf of the East Bay Region to support training, work experience and employment for people with disabilities. The East Bay RPU will be working with Futures Explored, East Bay Innovations, EDD and our Adult Education partners on this project.  The WDB is collaborating with the Contra Costa Transportation Authority (CCTA) on an Electric Vehicle Ready Communities grant the CCTA was awarded from the Clean Energy Commission.  The WDB is pursuing a YouthBuild grant that is due September 18th.  The WDB is actively research the possibility of creating a 501c3 WDB Board With 25 seats, The WDB is almost fully seated and with several applications coming in we anticipate being fully seated very soon. The current Chair, Bhupen Amin, was asked to participate on a board panel at the upcoming California Workforce Association (CWA) conference Meeting of the Minds in Monterey, CA September 4 th through the 6th. The ED and Chair Amin will be meeting with all the Board of Supervisors individually during the months of September and October. 10/9/18 BOS minutes 706 Year in review and a snapshot looking forward Presentation to Family & Human Services Committee September 24, 201810/9/18 BOS minutes 707 210/9/18 BOS minutes 708 Adult & Dislocated Worker Career Services/AJCC Transition 3 November of 2017 WDB released an RFP for A/DW Career Services/AJCC March of 2018 award was made to Rubicon Programs on behalf of the Contra Costa Workforce Collaborative (CCWC) May 2018 -3 of the existing brick & mortar AJCCs closed with the Comprehensive site in Concord remaining open August 2018 Rubicon began delivering services at the Concord AJCC and working with the CCWC for all access points to become operational CCWC Partners: Rubicon, Mt Diablo Adult Education, Martinez Adult Education, Pittsburg Adult Education, Liberty Adult Education, New Horizons, Opportunity Junction, Lao Family Community Development, San Pablo EDC, and the Contra Costa Community College District. 10/9/18 BOS minutes 709 4 Earn & Learn East Bay (ELEB) ELEB is an employer engagement campaign that supports employers in providing quality work-based learning (WBL) experiences for youth and provides them with a local talent pipeline ELEB works with school districts, community colleges, workforce boards, youth providers and businesses in Contra Costa and Alameda Counties ELEB has impacted 11,329 youth to date through WBL activities ELEB has 30 connectors, 1,500 organizations, and over 2,500 employers using the platform: Earn & Learn Employer Network Activated (ELENA) 10/9/18 BOS minutes 710 5 CCWORKS 110 Placements Coordinated EASTBAY WORKS Tech Fair in Concord distributing computers to over 100 low income families Coordinated Volunteer Income Tax Assistance (VITA) program training CalWORKs participants in preparing tax returns 10/9/18 BOS minutes 711 6 GO-Biz Technical Assistance Expansion Program increased support for no-cost advising, workshops, outreach to disadvantaged areas and populations Approved as a SparkPoint Affiliate Partner in Richmond and Bay Point FY 17-18 Performance: 996 individuals (535 in business) advised; 730 trained 197 jobs created; 48 retained 33 new business starts $7,385,419.00 in debt/equity invested in small businesses $13,168,696.01 in annualized sales increases 10/9/18 BOS minutes 712 Business Services •Economic Development: In contact with MCE< Supporting Northern Water Front Initiative, Supported Tri-Valley Mayors Summit, Support East Bay EDA Innovations Award and WCC Economic Development Summit •Business Forums: Fair Chance Employer Summits, Untapped Talent Forums, Disability Awareness Forum •Collaborations: Leveraging resources by coordinating Integrated Business and Employment Services Team (iBEST) to support businesses and job seekers in Contra Costa. Partners include EDD, Rubicon & CCCEAC •Rapid Response: Outreach to 5 OSH locations in Contra Costa affected by the closure per WARN notice 10/9/18 BOS minutes 713 8 What’s New? Regional Planning Units: State of California has designated 14 planning units of which Contra Costa is the lead for the East Bay Region consisting of Alameda, Oakland, Richmond and Contra Costa WDBCCC has received over 1 million dollars from the State to support the regional work Prison to Employment Initiative Regional and Local plan revisions are due March of 2019 WDBCCC is the lead on a regional Disability Employment Accelerator grant in the amount of $250,000 10/9/18 BOS minutes 714 9 Thank You and Questions? 10/9/18 BOS minutes 715 RECOMMENDATION(S): RECEIVE report prepared by the Employment and Human Services Department on the CalFresh program, formerly known as Food Stamps and federally known as the Supplemental Nutritional Assistance Program (SNAP). REFER the recommendations offered by the CalFresh Partnership to the EHS Director for consideration and report back to the FHS Committee in October or November 2018. FISCAL IMPACT: No fiscal impact. This is an informational report only. BACKGROUND: The SNAP Program was originally referred to the Family and Human Services Committee by the Board or Supervisors on February 15, 2011. This program was formerly known as Food Stamps and is currently known as the Federal Supplemental Nutrition Assistance Program (SNAP). In California, the name of the program is CalFresh. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Julie DiMaggio Enea (925) 335-1077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: FHS Staff, CAO-H&HS Deputy, EHS Director, Workforce Services Director C. 87 To:Board of Supervisors From:FAMILY & HUMAN SERVICES COMMITTEE Date:October 9, 2018 Contra Costa County Subject:SNAP/CalFresh (Food Stamp) Program Update 10/9/18 BOS minutes 716 BACKGROUND: (CONT'D) The Family and Human Services Committee, on September 24, 2018, received the attached CalFresh Program Update report. Staff reported that applications increased by 121% over a ten year period but that CalFresh applications and disbursements decreased this year from last year likely due to higher employment. She highlighted her concern about the Federal Administration's forthcoming guidelines that will restrict eligibility for cash aid and permanent housing to permanent residents. Supervisor Gioia observed that we are at nearly a 20% poverty level and that work has been done to determine what the definition of poverty means for Contra Costa County. The Committee requested information on how this is affecting Contra Costa County specifically. Staff are working on identifying the gap of people who will no longer qualify for cash benefits under the forthcoming new guidelines. An early indicator is that in August, 20% of people surveyed said they did not want to apply for CalFresh because of immigration concerns. Supervisor Gioia asked what staff are doing to address different reasons (other than unemployment decreasing) for the decrease in food stamp utilization. He suggested greater outreach. Staff advised that they conduct cross-sector outreach through Meals on Wheels packets, for example, but are always battling stigma. Lisa Arnold spoke during the public comment period about the need to close the gap between jail release and cash aid receipt, saying it can take as long as two weeks. She suggested that the Medi-Cal application be initiated while a person is still incarcerated so he/she does not come out desperate and the re-offend. Staff verified that they work with parolee entities and Rubicon center on this. Supervisor Andersen suggested that staff network with the Office of Re-entry and Justice to obtain information about jail inmates who are preparing to emancipate. The CalFresh Partnership offered three recommendations in pertinence to the long wait times experienced by clients in County offices and call centers, which they attributed to a lack of frontline staff in County offices: Lift the hiring freeze on the Workforce Services Bureau so they can hire more frontline CalFresh staff.1. Commit any augmented allocation this year to fund additional front line staff so that people can receive the customer service they need to navigate the benefits process. 2. In reference to customer service, access to benefits, and fighting hunger, create transparency about where the resources for the CalFresh allocation are being used within the County to ensure that the best use of taxpayer dollars. To do so, engage an independent contractor to conduct an impartial analysis of how CalFresh and other public benefits administrative dollars are allocated, and share the results with the public. 3. The Committee requested that these recommendations be forwarded to the Employment and Human Services Director for response and report back to the FHS Committee. ATTACHMENTS CalFresh Program Update CalFresh Presentation 10/9/18 BOS minutes 717 CalFresh Report to FHS for 09.24.18 - Page 1 40 Douglas Drive, Martinez, CA 94553 • (925) 608 5000 • Fax (925) 608-9748 • www.ehsd.org To:  Family and Human Services Committee  Contra Costa County Board of Supervisors Date: September 2 4, 2 018 From: • Kathy Gallagher, Department Director • Wendy Therrian, Workforce Services Director • Rebecca Da rnell, Workforce Services Deputy Director • Kathi Kelly, CalFresh Policy Manager Subject: CALFRESH PROGRAM UPDATE I. Overview The CalFresh program, formerly known as Food Stamps and federally known as the Supplemental Nutrition Assistance Program (SNAP) was designed to help provide assistance to hungry people, regardless of their age, gender, marital or family status. The program issues monthly electronic benefits that can be used to buy most foods at many markets and food stores. The CalFresh program helps to improve the health and well-being of qualified households and individuals by providing them a means to meet their nutritional needs. At the federal level, the United States Department of Agriculture’s (USDA) Food and Nutrition Service (FNS) administers the program. In California, the CalFresh program falls under the California Department of Social Services (CDSS) and is administered at the local level by the Employment and Human Services Department (EHSD). Since the Great Recession, we have experienced an unprecedented increase in the number of individuals applying for CalFresh benefits. In 2006, we had approximately 12,554 families applying for aid as compared to 27,684 in 2017. This represents a 121% increase in the number of CalFresh applications received during this period. Technology advancements available allow applicants the ability to file an application “on line” eliminating the need to walk into a district office. Our community partners are also able to utilize this technology reaching more potentially eligible households. Residents of Contra Costa County were able to file applications using a new portal (getcalfresh.org) effective July 2017. The average number of on line applications for 2018 is 1,036, which is an increase of 55% from 2017. M E M O R A N D U M Kathy Gallagher, Director 10/9/18 BOS minutes 718 CalFresh Report to FHS for 09.24.18 - Page 2 Source: CDSS Report DFA 296 Source: CDSS Report DFA 296 Over the last 12 years, the CalFresh only cases have increased a total of 375% going from roughly 5,846 average cases a month in 2006 to 27,743 average monthly cases in 2017. Beyond the CalFresh only average caseload of 27,743 in 2017, we also had an additional average of 4,250 Public Assistance cases, which represents those households that receive both cash aid (CalWORKs) and CalFresh. This represents a total average of 31,521 CalFresh cases in 2017. 0 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017APPLICATIONS Appplications increased by 121% in 2017 CalFresh Only Applications ~ 2017 0 5,000 10,000 15,000 20,000 25,000 30,000 35,000 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017CASES Cases have increased 375% between 2006-2017 CalFresh Only Cases ~ 2017 10/9/18 BOS minutes 719 CalFresh Report to FHS for 09.24.18 - Page 3 In Contra Costa County, CalFresh puts almost $8.8 million into the local economy each month. As indicated by the USDA, research shows that every $1 provided in CalFresh benefits generates $1.79 in economic activity. Using the multiplier effect, CalFresh pumped more than $17.9 million into the local economy in the past year. This economic stimulus is almost exclusively Federal and State funded and provides an important local boost to our economy. CalFresh benefits help families stretch their food dollars to buy healthier foods for the whole family. The average, total monthly CalFresh benefits issued in 2006 was $3,285,940 compared to the 2017 issuance of $8,816,127. This accounts for an increase of 268% for our household s and the local economy. Source: CDSS Report DFA 296 Source: CDSS Report DFA 296 Source: EHSD Fiscal 34,176 37,089 32,851 36,120 27,684 0 10,000 20,000 30,000 40,000 2012 2013 2014 2015 2016 2017 CalFresh Applications 2013 -2017 23,991 29,805 30,560 29,789 27743 0 10,000 20,000 30,000 40,000 2013 2014 2015 2016 2017 CalFresh Caseload 2013-2017 $15,082,065 $15,751,052 $15,126,092 $14,926,461 $12,925,571 $10,000,000 $12,000,000 $14,000,000 $16,000,000 $18,000,000 2013/14 2014/15 2015/16 2016/17 2017/18 CalFresh Allocation 2013 -18 10/9/18 BOS minutes 720 CalFresh Report to FHS for 09.24.18 - Page 4 1. Although the allocation has declined approximately 14% and the caseload and applications have declined approximately 9% in the last two years, our operational CalFresh specific staffing has reduced by approximately 26% in the same time frame. This severe reduction has critically impacted our ability to deliver services timely. 2. We are interested in developing more partnerships and innovative services to better serve the CalFresh applicants and recipients in our county. Our low staffing levels impact our ability to explore these areas. 3. In addition, many counties have more than one Program Analyst dedicated to CalFresh making it possible to expand beyond core services. Alameda ~ 2.5 CF Program Analysts with one designated for outreach Fresno ~ 2 CF Program Analysts Ventura ~ 2 CF Program Analysts until 7/3/17. As of July 3, 2017, there are four (4) CF Program Analysts. Two (2) are dedicated to writing policy and two (2) operational analysts who visit district offices to ensure regulations are being followed and provide Q and A. There is an additional analyst dedicated to outreach for all programs. II. Eligibility for CalFresh Households that include single individuals, couples, or families are eligible for CalFresh benefits if they meet certain income criteria and legally reside in California. For some CalFresh beneficiaries (under the 200% FPL) eligibility is not asset-based or resource-based which means their property is not counted such as vehicles, cash on hand or money contained in bank accounts. The amount of benefits a person receives depends on the number of people in the household who purchase and prepare food together and how much monthly income is left after certain expenses are deducted. Income consists of earned and unearned income. Expenses like rent, utilities, dependent care and certain medical expenses are allowable deductions. For example, a household of one (1) with no income would be eligible to receive $192.00 a month in CalFresh benefits and a household of 10 with no income would receive $1,441.00 a month. III. Program Accessibility To make CalFresh benefits more readily accessible to County residents and families, over the last several years the Department has increased its efforts in working with the Food Bank of Contra Costa and Solano as well as other community agencies dedicated to the CalFresh- eligible population. As listed below, these efforts have contributed to the success of our expanding benefits to those in need of food security. 10/9/18 BOS minutes 721 CalFresh Report to FHS for 09.24.18 - Page 5  The application process has been made easier by eliminating the requirement to apply through a face-to -face interview process. A telephone interview is now acceptable at both intake and recertification. A customer may still request a face-to -face interview if they are more comfortable meeting directly with an Eligibility Worker.  Use of telephonic signature has begun at Department locations that have Automated Call Distribution capability such as the Medi-Cal CalFresh Service Center (MCSC) and the Health Care Access Center (HCAC). As we obtain and expand the necessary technology, the use of telephonic signature will be used department-wide.  Applicants can now apply for CalFresh benefits on-line through My Benefits CalWIN.org portal. Many of our community-based partners have received orientations/trainings on assisting individuals through this on-line application process. In addition, Community Based Organizations (CBOs) can register their organizations as vendors in CalWIN. This will allow the CBOs to track the number of applications they register and the number processed each month by the Department.  A customer can also access benefits through the use of a multi-program single paper application. For example, a customer who applies for and is found ineligible for CalWORKs benefits can use this same application (the SAWS 2 Plus) to automatically apply for CalFresh benefits without completing another application.  In February 2014, the Department of Health Care Services (DHCS) initiated the Express Lane Eligibility waiver program in which certain CalFresh beneficiaries were given Medi-Cal benefits without having to complete and file an application. The waiver ended June 30, 2017.  The statewide Work Incentive Nutritional Supplement (WINS) Program was implemented in Contra Costa County on July 1, 2014. Under the WINS program, CalFresh households who are not in receipt of CalWORKs, but who meet the work participation hours of the Temporary Assistance for Needy Families (TANF) program and have a child in the household under 18 receive an additional $10.00 food benefit each month. From April 2017 through March 2018 there is a monthly average of 2,660 households in receipt of this additional benefit.  Horizontal Integration allows applicants who are applying for health coverage through the California Healthcare Eligibility Enrollment and Retention System, (CalHEERS) portal to complete their application for CalFresh and/or CalWORKs benefits at the same time without having to respond to questions already asked through the Covered California process. It was expected that through Horizontal Integration there would be an increase in program participation rates by expediting program enrollment and minimizing client efforts. In 2017 there were an average of 30 CalFresh and 6 CalWORKS applications submitted each month. 10/9/18 BOS minutes 722 CalFresh Report to FHS for 09.24.18 - Page 6  Conversations are also taking place with the Health Services Department to expand the existing clinic consortium Medi-Cal Express application processing to include CalFresh.  Other efforts to increase CalFresh enrollments are outlined in the Outreach section of this report. IV. Current CalFresh Service Levels and Program Performance A. Service Levels: During Program Year 2016- 2017 the monthly average of individuals (families and single) who were in receipt of CalFresh benefits was 64,666. This is a 9% decrease from the previous program year which is the result of an improving economy. Forty-eight percent (48%) of these individuals are children under the age of 18. B. Program Performance: 1. Timeliness Processing Standards FNS requires states and counties to maintain certain performance measures for the timely processing of CalFresh applications. These measures require that 90% of all applications received be processed within 30 days and requires a three (3) day processing period for those CalFresh applicants determined to require Expedited Services (ES). We continue to meet the 30-day CalFresh application processing standard of 90% for PY 2016-2017 with 97.5% of applications being processed within the 30-day processing requirement. During this same period we achieved a 96.61% processing of ES applications within three (3) days. With our existing efforts and commitment to the ES process, we have met or exceeded the ES 90% standard for a fourth consecutive year. With the significant loss of staff, a two year hard hiring freeze in the Workforce Services (WFS) Bureau and now more than 78 positions vacant; our staffing levels have fallen below those needed to process the work. The wait times at the Medi-Cal CalFresh Service Center (MCSC) are frequently exceeding two hours and we are at risk of being out of compliance for the timely processing of CalFresh applications. Through Program Year 2016-17 and 2017-18, the WFS Bureau lost over 300 positions/staff equating to a 28% reduction our workforce in the Bureau. In the CalFresh program, a reduction of 55 staff was sustained. The Department is looking into the details and reasons of denied applications. This review will assist in identifying training needs, increase participation and approval rating, and improve the Case and Procedural Error Rates. The top denial reasons are failure to keep a scheduled intake interview, failure to provide verifications, over 10/9/18 BOS minutes 723 CalFresh Report to FHS for 09.24.18 - Page 7 income limits, not a separate household, SSI/SSP recipient, ineligible student, and application withdrawn. Management Evaluation (ME) As mandated by the FNS, the California State Department of Social Services (C DSS) is required to conduct a Management Evaluation (ME) review of Contra Costa County’s administration of the CalFresh Program. The federal priority areas of the ME for FFY 2017 were Program Access, Customer Service, Timeliness of Application Processing, Payment Accuracy, Quality Control and Training. The ME review was conducted the week of October 9, 2017. CDSS observed and interviewed staff and clients at the Medi-Cal CalFresh Service Center (MCSC), Benefits CalWIN, Central Mailing Unit, and district offices in Antioch and Hercules. CDSS indicated that they were very impressed with the excellent customer service demonstrated by our staff. They noted that with this being the first ME for FFY 2018 that CCC has set a high standard for other counties to achieve. CDSS was also impressed that our department had conducted Case And Procedural Error Rate training and stated staff had commented to them on the value of this training. During the exit interview CDSS noted a total of five findings in several easily correctable administrative and procedural areas. In addition, they recommended that supervisory staff periodically sit in on client interviews to provide feedback and ensure appropriate forms are discussed. The next ME review will take place the week of October 15, 2018. 2. CalFresh Error Rate Every month in every county, FNS selects a random sampling of CalFresh cases that are to be reviewed for case errors involving miscalculations of income or household composition which result in benefit issuance errors. Our Quality Control (QC) Unit reviews those cases that are selected and determines our CalFresh error rate. Based on the number of cases reviewed and the number of errors cited an error rate percentage is then derived. FNS is currently evaluating all States QC procedures to ensure that there is no bias applied to the final outcome of the error rate. As a result there will be no fiscal penalties tied to the error rate for FFY 2015 and FFY 2016. Therefore there will be no final error rate for FFY 2016. It resets with FFY 2017 with new QC rules and procedures for case reviews. The error rate for FFY 2017 (October 2016 through September 2017) is at 6.07% compared to the State error rate of 7.93%. California’s error rate falls within the tolerance level for QC related liability assessments for FFY 2017. CDSS does anticipate a request from FNS for a corrective action plan, which they will do in partnership with counties. 10/9/18 BOS minutes 724 CalFresh Report to FHS for 09.24.18 - Page 8 The cumulative error rate for FFY 2018 (October 2017 through March 2018) is at 3.26% compared to the state error rate of 5.03%. In recent prior years, our County has been one of the counties with a consistently low error rate, which has contributed to the State error rate being below the federal threshold. 3. Outside Consultant In our attempt to improve customer service and performance levels, we hired an outside consultant to assess our current business practices. While we have incorporated several improvement recommendations there are still other recommendations we will be instituting that will improve program access and customer service. Due to allocation reductions, the contracted consultant will not continue in Program Year 2018-19.  The QC consultant has worked with our IT staff in developing a Case Review Management System tool. This tool allows the reviewer to go on-line to complete the case review as well as produce real time data reports. This has been instrumental in allowing our Unit Supervisors and the Program Integrity Unit to quickly identify error trends so that corrective action can be taken. In addition, the consultant has assisted our ability to fine tune the QC and Quality Assurance (Q A) process with focus placed on the root cause of errors. This has allowed us to identify error trends and develop corrective action strategies.  The Business Process consultant has evaluated our current CalFresh business processes and analyzed data to identify areas for improvement. It was determined that missed appointments are a large barrier for many applicants. EHSD has incorporated and is evaluating options to reduce missed appointments, including providing same day appointments, text appointment reminders, and expanding alternatives to face-to-face interviews such as phone and video conferencing.  EHSD is also working to identify and reduce “churn,” which is when clients cycle on and off the program in a short amount of time; specifically, applicants who reapply within three months of their semi-annual report or recertification being due. If those clients were able to maintain continuous enrollment, it would greatly reduce the workload of EHSD staff without an interruption in service for clients. EHSD has begun work in this area, with a first step being the implementation of text reminders to clients when their reports are due. In addition, a “packet wrapper” was created for individuals walking into the district office. This four step guide provides an overview of the enrollment process including the interview, verification request, and EBT card issuance. Another tool was developed for on-line applicants that places emphasis on how to download and upload documents digitally, and how to create a MyBenefitsCalWIN account so the applicant can track the application status. 10/9/18 BOS minutes 725 CalFresh Report to FHS for 09.24.18 - Page 9 4. Staffing As previously mentioned, 28% of the WFS Bureau’s staff/positions have been reduced in the last two program years with 55 positons lost in CalFresh. Our inability to hire case carrying or support staff is making it difficult to stay in compliance. The loss of intake workers, eligibility workers, ongoing caseload workers, supervisory and clerical positions in the Workforce Services Bureau will compromise the improvements that have been achieved in the CalFresh program, specifically the reduced error rate and Expedited Services delivery. V. Outreach and Community EHSD is proud of our efforts to increase CalFresh participation thereby ensuring that more children, families and individuals are able to put nutritious food on their tables each day. The Department has convened a CalFresh Partner Group with the goal of increasing enrollment in the County. The partners include the Food Bank of Contra Costa and Solano, the Multi-Faith ACTION Coalition, Ensuring Opportunity, and First 5. This group’s strategies are to increase CalFresh enrollment and reach populations with historically lower enrollment. What is already clearly a success is forging a path to partner with community organizations on a shared goal; the ability to evaluate and modify processes and procedures ; and a mindset that working together is always better. The partner group is developing strategies for 2018 & 2019 that focus on outreach for children, seniors, Latinos, reducing churn, and looking at dual enrollment by evaluating existing Medi-Cal customers who could be potentially eligible to CalFresh. In addition, work is being done to identify the potential population as it relates to 2019 regulation changes that impact Able Bodied Adults Without Dependents (ABAWD) and SSI/SSP population. These changes are discussed in the Policy Items of Interest section. Successful efforts and key achievements of the group are illustrated as follows:  CalFresh Enrollment Process Improvements: We are developing new and strengthening existing business processes for helping people enroll in CalFresh. EHSD currently works with the Food Bank of Contra Costa and Solano to train nonprofit staff in CalFresh so they have a better understanding of the program and enrollment process. This enhanced training and knowledge as well as a more specifically identified EHSD liaison for the Food Bank of Contra Costa and Solano will not only enhance the quality of training and knowledge in the community, but will strengthen our community partnerships.  Our partnering agencies have expressed a desire for the County to participate more robustly in outreach efforts. Community activities, grants and funding opportunities often request community based organizations to partner with the County or the County needs to participate as a stakeholder. With the staffing issues that are currently being faced, it is challenging for our staff to participate in expanded outreach efforts. 10/9/18 BOS minutes 726 CalFresh Report to FHS for 09.24.18 - Page 10 We are currently exploring the possibility of providing additional funding support to our partners to expand their outreach efforts. We will then measure the impact for the timely processing of applications.  Walmart awarded a grant to the Food Bank for CalFresh Outreach. Partnering with EHSD, the Food Bank mailed postcards to households currently receiving Medi-Cal but not CalFresh. The Food Bank also partnered with local school districts to mail to families with children on free/reduced lunch. Funds were also used to print posters advertising the CalFresh program that are posted in health clinics, food pantries, and other locations where low-income families are likely to visit.  When staffing levels increase, we will resume community based CalFresh events that provide an opportunity to process applications and issue same day benefits while in the community.  Technology partnership o EHSD is working with the Food Bank and Code for America to utilize a mobile application equipped with electronic signature. This allows the streamlining of preliminary applications through an electronic portal via assistors in our partnering agencies. The Food Bank and EHSD piloted a new application GetCalFresh (formerly known as CLEAN), which is a simplified version of the on-line CalFresh application that can be used on a tablet, smartphone or laptop. It was designed by Code for America for use by community-based organizations. The application takes only about 5-10 minutes to complete and is much simpler for outreach workers in the field. Clients’ documents can also be uploaded for submission with the application. The Food Bank continues to use GetCalFresh and is looking to this platform as their sole application portal. It has greatly streamlined the application process and makes filling out an online application while in line at a food distribution event more feasible. This has increased the number of CalFresh applications.  Read Only Access To further support the Food Bank’s efforts to assist clients more directly, EHSD has provided CalWIN read only access to the Food Bank. This will allow designated Food Bank staff to look up clients’ case status in real time, remind clients of their appointments, let them know what paperwork they are missing, etc. This should improve timely processing while also saving EHSD staff time. Before, the Food Bank ha d to contact EHSD staff to get case updates, so this has significantly streamlined access to data.  Marketing o Volunteers from the Leadership Contra Costa alumni group have expressed interest in helping advertise and market CalFresh to communities with many eligible people. Developing a marketing plan for CalFresh will require studying the issue and 10/9/18 BOS minutes 727 CalFresh Report to FHS for 09.24.18 - Page 11 applying smart advertising techniques to the challenge of CalFresh enrollment. Leadership Contra Costa has marketing professionals who can help with this work. o The month of May has been designated “CalFresh Awareness Month” by several other California counties. Working with our community partners, the County Board of Supervisors provided an official resolution and declared May as CalFresh Awareness month in Contra Costa County. o Community Produce Program is another successful example of the collaboration between EHSD and the Food Bank. The Food Bank brings a food truck to the EHSD Antioch District office parking lot at 4545 Delta Fair, every first and third Friday of the month from 11:0 0 a.m. to 12:30 p.m. In 2017, the Food Bank served an average of 106 households each month. In 2018, the average served is 120 households each month thus far. The Food Bank and EHSD have been working together to find other locations allowing the population to receive fresh produce. o In addition, the Food Bank is working with EHSD in designing a note card to send to existing CF households to remove confusion surrounding the ABAWD work rules. These rules go into effect in three bay area counties September 1, 2018, but not implementing in CCC.  Community Training on CalFresh: o The EHSD CalFresh Program Analyst conducts “Just the Basics” training with the Food Bank which takes place three to four times per year with 25 to 30 participants from community organizations in each session. Provided in the training is a CalFresh overview, hands-on outreach application exercise as well as an introduction to the on-line application MyBenefitsCalWIN. This training has been a foundation in developing new partners since 2006. Aides of the Board of Supervisors, staff from Food and Nutrition Services (FNS) and regular attendees have attended this training from WIC, the Monument Crisis Center, La Clinica, Rubicon, Public Health, Head Start, One Stop Centers and the Family Justice Centers. o Over the last six (6) years, EHSD has attended an annual Food Bank Summit which is held on a rotational basis between Contra Costa and Solano Counties. The purpose of the Summit is to educate, inform and update those in attendance on topics such as Nutrition Education, Food Safety, what the Food Bank does, and provide instruction and mandates of USDA on the CalFresh Program. This is a daylong event and is attended by various County Department representatives, agencies, and CBOs who work closely with the Food Bank. o Beginning this month, EHSD staff are providing client navigational services and more direct access to benefits including CalFresh through our 4 Our Families Strategic Initiative. This service model provides a holistic approach to helping first- 10/9/18 BOS minutes 728 CalFresh Report to FHS for 09.24.18 - Page 12 time clients access the targeted supports and services they need, through EHSD and our Community Partners. Currently, the services are available at the Richmond Family Justice Center, Bay Point SIT Site, EHSD Antioch District Office and the EHSD satellite office in Brentwood. o The CalFresh Program Analyst participated in the “Connecting Homeless Clients with Mainstream Benefits ” training on August 14, 2018. This training was sponsored by the CCC Health Services Department and featured several topics on eligibility requirements for various programs including CalFresh. This training allowed its participants to gain insight into the programs and or services that are available and how the homeless population can connect with mainstream benefits.  Advocacy As the CalFresh Partner Group worked at expanding access to increase participation; it was clear that changes at the local, State, and National level would be helpful, or even sometimes necessary, to improve CalFresh benefit access. Current CalFresh policies limit accessibility, including an application process that can be arduous for residents with young children, those who work traditional hours, those who are disabled, and the elderly. Policy changes that allow residents to apply over the phone, through the mail, or on-line are recent additions, but work is still needed to make CalFresh as accessible as possible. The CalFresh Partner Group is looking to CalFresh advocacy to increase participation. Several partner organizations have legislative platforms that include CalFresh concerns, including addressing college student food insecurity, providing supplemental benefits in the summer to families with school-age children, and simplifying the application process by using electronic employment databases to verify income . VI. Legislation Under the current Administration, we continue to be concerned about potential legislative or allocation methodology changes, which may result in client eligibility and/or funding reductions to SNAP. We continue to track this issue through several mechanisms including County representative organizations and our Policy and Planning Division. The impending cuts to CalFresh propo sed in some versions of this year’s Farm Bill have the potential to be very harmful to program participants in our county, increasing hunger in our community. Likewise, the more extreme time limits and stricter work requirements proposed would likely remove many low-income individuals from the program. Able Bodied without Dependents (ABAWD) The Personal Responsibility and Work Opportunity Reconciliation Act of 1996 (PRWORA) limits the receipt of CalFresh benefits to three mo nths in a 36-month period for the Able 10/9/18 BOS minutes 729 CalFresh Report to FHS for 09.24.18 - Page 13 Bodied without Dependents (ABAWD) CalFresh popula tion if they are not working: participating at least 80 hours per month in a qualifying education or training activity; participating in a workfare program or exempt due to age; caring for a child or incapacitate d household me mber; or certified as medically unfit for emplo yment. Previo usly, there was a waiver to this requirement, which is scheduled to end August 31, 2018. When this occurs, ABAWDs will be required to participate in work activities in order to cont inue to receive benefits. The waiver has been extended through August 31, 2019 for 55 Counties including Contra Costa. Three counties; San Francisco, San Mateo and Santa Clara will begin implementing ABAWD rules September 1, 2018. CCC is expected to be implementing in the second waive which begins September 1, 2019. With the impending end of this waiver, the State and Counties are current working on various concepts to serve this population effective S eptember 1, 2018. This is a current emphasis of the Department at this time. In partnership with EHSD, the Food Bank has secured significant private funding from four local foundations to tackle this issue. EHSD has engaged in the formation of a new partnership, specifically focused on mitigating the negative effects of the ABAWD roll off and ensuring adequate supports for work in the community. This project has involved contracting with the Glen Price Group consulting firm to convene necessary stakeholders and to leverage partnerships to create a community-wide response to this impending challenge. Supplemental Security Income and/or California State Supplementary Payment (SSI/SSP) Cash Out Policy Effective June 1, 2019 individuals receiving or authorized to receive SSI/SSP are eligible for CalFresh, providing all other eligibility criteria are met. This policy changes California’s “cash-out” policy that began in 1974 when it opted to increase the monthly SSP allotment by $10 instead of administering benefits to SSI/SSP recipients. Two state funded programs will also be created to provide benefits to continuing households that will have their monthly benefits reduced or discontinued due to adding a previously excluded SSI/SSP individual. VII. Policy Items of Interest The following changes will have an impact to our CalFresh participation, and/or increase the workload of our staff:  Telephonic signature The telephonic signature is a type of electronic signature that uses an individual’s recorded spoken signature or verbal consent in place of an actual written signature. The use of the telephonic signature, as part of the application or recertification process, will eliminate the need to mail documents in order to gather a client’s ink signature. In addition, utilizing this process will also reduce the amount of cases being discontinued for failure to complete the recertification process, which will assist with reducing churn. 10/9/18 BOS minutes 730 CalFresh Report to FHS for 09.24.18 - Page 14 EHSD does not yet have the technology in place to roll out telephone signature Department wide but it is used at our locations that operate under Automated Call Distribution such as the Health Care Access Center and the Medi-Cal CalFresh Service Center. We began using this process in May 2016.  SNAP to Skills or Employment and Training Contra Costa County is currently participating in SNAP to Skills led by Seattle Jobs Initiative (SJI). The Federal and State CalFresh agencies have contracted with SJI to help select California counties develop Employment and Training (E&T) programs. Contra Costa is one of 34 counties in the State to offer CalFresh participants training and assistance towards job readiness, job security, work norms and access to higher education. We are partnering with Opportunity Junction and Rubicon Programs, who are overseen by the Foundation for California Community Colleges’ Fresh Success program. The E&T program launched in Contra Costa on April 17, 2017. To date, there are 74 voluntarily enrolled clients in the E&T program with a total of 225 referrals.  Supplemental Security Income (SSI) Suspense Status Due to the outcome of the Hector Riojas vs. USDA case, individuals in California who are in SSI suspense status are no longer ineligible for CalFresh benefits. It was argued that SSI recipients whose benefits are in suspense status should be eligible for CalFresh. Effective August 30, 2016, individuals in California who are in SSI suspense status are not precluded from CalFresh eligibility. These individuals must apply and meet normal CalFresh eligibility requirements in order to receive benefits. While this change does increase the number of eligible household members, the benefits are reduced as the SSI income that was previously excluded is now included in the budget.  Public Charge Immigration discussions at the national level continue to cause concern for the CalFresh recipient and potential applicant. There have been no regulatory changes to date and we continue to communicate to the community that it is business as usual. Use of CalFresh benefits does not affect ones immigration status and will not cause immigration officials to consider these individuals as a public charge. Public charge is a term used by the U.S. Citizenship and Immigration Services (CIS) when referring to noncitizens that have or may become dependent on public cash assistance such CalWORKs, General Assistance, or Supplemental Security Income (SSI). This determination is made by CIS when a person is adjusting their citizenship status to lawful permanent resident. CalFresh is considered a supplemental nutrition program and not a cash benefit. As a result CalFresh recipients are not a public charge. There has, however, been a leaked notice of proposed rulemaking to change these rules and to make several public benefit programs, including CalFresh, public benefit programs. 10/9/18 BOS minutes 731 CalFresh Report to FHS for 09.24.18 - Page 15  Elderly and / or Disabled Household Demonstration Projects Standard Medical Deduction Effective October 1, 2017 through September 30, 2021 a standard medical deduction of $120 will be issued for households in which an elderly or disabled member incurs medical expenses in excess of $35 per month. Households with an elderly or disabled member include those with at least one individual who is 60 years of age or older and/or disabled and/or receives a disability based benefit. To be eligible, the household must verify that they incur more than $35 a month in qualifying medical expenses. Households with more than $155 a month may opt out to document and claim actual expenses. Since the implementation of this new policy there are currently 1,876 households utilizing this deduction. Elderly Simplified Application Effective October 1, 2017 through September 30, 2021 a simplified application process has been approved in an attempt at improving CalFresh access among the state ’s low income elderly and disabled population. The project waives the recertification intervie w requirement, uses existing data matches to reduce verification requests, and extends the certification period to 36 months. The project applies to households where all members are either elderly (age 60 or older) and/or disabled with no earned income. The project does not apply to other CalFresh participants. Since the implementation of this new policy, the 36-month certification has been approved for a total of 1,392 households. VIII. Disaster CalFresh As a result of the significant increase of disasters combined with record breaking destruction, California created Assembly Bill AB 607, community Resiliency and Disaster Preparedness Act of 2017. In accordance with AB 607, the Bay Area Social Services Consortium (BASSC) is developing a social services mutual aid plan. The plan is a work in progress and includes Alameda, Contra Costa, Marin, Monterey, Napa, San Benito, San Francisco, San Mateo, Santa Clara, Solano and Sonoma County. It is anticipated that the agreement will be officially incorporated into the Department and CDSS disaster plan for FFY 2020. An example of mutual aid agreement can be seen in the 2017 Northern California wildfires as California was approved to operate Disaster CalFresh (D-CF) October 25 through November 1, 2017 in seven counties: Butte, Lake, Mendocino, Napa, Nevada, Sonoma and Yuba counties. D-CF provides individuals and families impacted by the wildfires and displaced outside of the disaster area with access to D-CF. These benefits provide temporary food assistance for one month to eligible disaster impacted households who do not already receive CF. It also facilitates the issuance of supplemental CF benefits for ongoing CF households up to the maximum monthly allotment for one month. To be eligible for D-CF a household must have lived or worked in the identified disaster area at the time of the disaster, plan to purchase food during the benefit period, experienced adverse effects due to the disaster and meet D-CF income guidelines. 10/9/18 BOS minutes 732 CalFresh Report to FHS for 09.24.18 - Page 16 Due to Sonoma County systems being down, the CalWIN counties leveraged the ACA Call Center capabilities and established the D-CF Call Center. CCC, along with six (6) additional counties, was provided access to the Sonoma County CalWIN region. CCC also provided support by sending staff to Sonoma County to assist in interviewing and processing D-CF applications. Sonoma County has issued: 1) replacement benefits to 3,147 households using an automated Mass Replacement Benefits process, 2) Issued mass supplemental D-CF to 5,111 households on 10/25/17, and 3) approved 1,207 households for D-CF and 5,227 households for Supplemental D-CF. X. Important Next Steps The Department remains committed to providing timely and ready access to CalFresh benefits for those with food insecurity, and in continuing to serve our CalFresh customers in a timely and accurate manner. Although our staffing challenges will prevent us from embarking on these improvements as robustly as we would like, we have a continual improvement objective in the areas of outreach, access, enrollment, and services delivery. Part of this objective is to continue our community outreach efforts and to work even more closely with our community partners to expand access to CalFresh benefits. Expanding access includes our continued rollout of electronic and other alternative means for applying for benefits despite our staffing reductions. We will also continue our efforts to further streamline our CalFresh application and benefits renewal process, and will continue to work on increasing knowledge and awareness of the CalFresh program throughout and to targeted areas within the County. 10/9/18 BOS minutes 733 Contra Costa County Employment & Human Services Department Contra Costa County Family and Human Services Committee September 24, 2018 CalFresh Program –Introduction & Facts: Provides food for low-income families –one of the most important anti- poverty programs in the country. Serves an average of 65,000 individuals a month of which 68% are children, seniors or disabled, with the majority of the remaining 32% of recipients falling into the category of working poor. An average of 2,815 applications are received monthly. Average monthly benefit is $288. 110/9/18 BOS minutes 734 Contra Costa County Employment & Human Services Department Contra Costa County Family and Human Services Committee September 24, 2018 CalFresh Program –Introduction & Facts: Economic Benefits: The USDA has indicated that every $1 provided in CalFresh benefits generates $1.79 in economic activity. CalFresh puts almost $9 million into the local Contra Costa County economy As a result of the multiplier and the CalFresh dollars being primarily Federal funded, Contra Costa County benefited from a $16.1 million economic boost in program year 2017-18. 210/9/18 BOS minutes 735 Contra Costa County Employment & Human Services Department Contra Costa County Family and Human Services Committee September 24, 2018 CalFresh Program –Introduction & Facts: CalFresh Allocations have dropped approximately 14% since PY 2014-2015. The allocation reduction has contributed to a 28% reduction in staffing. The reductions have been critically impactful to CalFresh program administration in the following areas: o Extended wait times at the Medi-Cal CalFresh Service Center o Increasing error rates placing us at risk of fiscal sanction o Ability to meet mandated application processing timelines resulting in us being out of compliance 310/9/18 BOS minutes 736 Contra Costa County Employment & Human Services Department Contra Costa County Family and Human Services Committee September 24, 2018 CalFresh Partnership Group: Group includes: •Food Bank of Contra Costa and Solano -Larry Sly , Caitlin Sly, Carly Finkle, Steven Courtney, and Vakil Kuner •Ensuring Opportunity Campaign to End Poverty in Contra Costa - Mariana Moore •Family Economic Security Partnership (FESP)/First 5 -Fran Biderman •Multi-Faith ACTION Coalition -Melody Howe-Weintraub •Community Services Bureau –Sophia Talbot •Community Clinic Consortium of Contra Costa and Solano –Laura Sheckler 410/9/18 BOS minutes 737 Contra Costa County Employment & Human Services Department Contra Costa County Family and Human Services Committee September 24, 2018 CalFresh Partnership Group: Collaborative efforts include Outreach Activities and Events as well as other efforts to expand access to eligible families. Medi-Cal Mailing Able Bodied Adults Without Dependents (ABAWD) Convening Glen Price Group Current CalFresh Issues and Concerns ABAWD SSI/SSP Cash Out Reauthorization of SNAP under the new Farm Bill Outreach Impacts 510/9/18 BOS minutes 738 Contra Costa County Employment & Human Services Department Contra Costa County Family and Human Services Committee September 24, 2018 QUESTIONS? 610/9/18 BOS minutes 739 RECOMMENDATION(S): ADOPT Resolution No. 2018/515 approving and authorizing the District Attorney, or designee, to submit an application and execute a grant award agreement and any extensions or amendments thereof, pursuant to State guidelines, with the California Department of Insurance for the 2018/19 Workers' Compensation Insurance Fraud Prosecution Program grant in an amount not to exceed $1,269,335 for the investigation and prosecution of workers' compensation fraud cases for the period of July 1, 2018 through June 30, 2019. FISCAL IMPACT: If approved, the District Attorney's office will receive $1,269,335 of 100% State revenue. No County match. BACKGROUND: The State Legislature has determined that one of the significant factors driving up the cost of workers' compensation insurance is fraud. While fraud is recognized as a growing problem across the country, California is an area of concerted criminal activity in insurance fraud. The cost of insurance is a factor in the high cost of doing business in the State. SB 1218 (Presley) was enacted to provide resources for enforcement of current laws. If the grant is approved, APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elizabeth Molera, (925) 957-2205 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 88 To:Board of Supervisors From:Diana Becton, District Attorney Date:October 9, 2018 Contra Costa County Subject:2018/19 Workers' Compensation Insurance Fraud Prosecution Program Grant Application 10/9/18 BOS minutes 740 BACKGROUND: (CONT'D) the District Attorney will continue to place staff in the criminal fraud division, who will be able to concentrate on the growing problem of workers' compensation fraud. Failure to approve the recommendation will result in the inability of the District Attorney to apply for State funds designated for use by Contra Costa County in the prosecution of workers' compensation insurance fraud. A County which fails to submit the application shall not be considered for funding, and their undistributed funds shall be returned to the Department of Insurance to be reprogrammed. CONSEQUENCE OF NEGATIVE ACTION: The District Attorney will be unable to apply for the grant. AGENDA ATTACHMENTS Resolution No. 2018/515 MINUTES ATTACHMENTS Signed Resoluton No. 2018/515 10/9/18 BOS minutes 741 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 10/09/2018 by the following vote: AYE:5 John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2018/515 Funding for the Workers' Compensation Insurance Fraud Prosecution Program. WHEREAS, the Board of Supervisors, Contra Costa County, desires to undertake a certain project designated as the Workers' Compensation Insurance Fraud Prosecution Program to be funded in part from funds made available under the authority of Workers' Compensation California Insurance Code section 1872.83, California Code of Regulations and administered by the California Department of Insurance. NOW, THEREFORE BE IT RESOLVED that the District Attorney of the County of Contra Costa, or designee, is authorized, to submit the a proposal to the California Department of Insurance and is authorized to execute, on behalf of the Board of Supervisors, the Grant Award Agreement, including any extensions or amendments thereof, in the amount of $1,269,335 for the period July 1, 2018 through June 30, 2019. IT IS AGREED that any liability arising out of the performance of the Grant Award Agreement, including civil court actions for damages, shall be the responsibility of the grant recipient and the authorizing agency. The State of California and the California Department of Insurance disclaim responsibility for any such liability. BE IT FURTHER RESOLVED that the grant funds received hereunder shall not be used to supplant expenditures previously authorized or controlled by this body. This resolution supersedes Resolution No. 2018/157. Contact: Elizabeth Molera, (925) 957-2205 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: 10/9/18 BOS minutes 742 10/9/18 BOS minutes 743 RECOMMENDATION(S): 1. APPROVE supplemental response to Civil Grand Jury Report No. 1809, "Community Reentry from Jail", and 2. DIRECT the Clerk of the Board to forward the supplemental response to the Superior Court immediately following Board action. FISCAL IMPACT: No fiscal impact. This is an informational report. BACKGROUND: On June 8, 2018 the 2017/18 Civil Grand Jury filed the above-referenced report regarding Community Reentry from Jail. The Report was referred to the County Administrator by the Board of Supervisors on June 26, 2018 for response. The County Administrator has prepared the attached supplemental response for consideration by the Board of Supervisors specifically in response to recommendations R7 and R8, which clearly specifies: Whether a finding or recommendation is accepted or will be implemented; APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Timothy Ewell, (925) 335-1036 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 89 To:Board of Supervisors From:David Twa, County Administrator Date:October 9, 2018 Contra Costa County Subject:SUPPLEMENTAL RESPONSE TO CIVIL GRAND JURY REPORT NO. 1809, "Community Reentry from Jail" 10/9/18 BOS minutes 744 BACKGROUND: (CONT'D) If a recommendation is accepted, a statement as to who will be responsible for implementation and by what definite target date; A delineation of the constraints if a recommendation is accepted but cannot be implemented within a six-month period; and The reason for not accepting or adopting a finding or recommendation. CONSEQUENCE OF NEGATIVE ACTION: In order to comply with statutory requirements, the Board of Supervisors must provide a response to the Superior Court within ninety days of submission of the report. CHILDREN'S IMPACT STATEMENT: No impact. ATTACHMENTS Grand Jury Report No. 1809, "Community Reentry from Jail" Supplemental Response to Grand Jury Report No. 1809, 10/9/18 BOS minutes 745 10/9/18BOS minutes746 10/9/18BOS minutes747 10/9/18BOS minutes748 10/9/18BOS minutes749 10/9/18BOS minutes750 10/9/18BOS minutes751 10/9/18BOS minutes752 10/9/18BOS minutes753 10/9/18BOS minutes754 10/9/18BOS minutes755 10/9/18BOS minutes756 10/9/18BOS minutes757 10/9/18BOS minutes758 10/9/18BOS minutes759 Page 1 of 1 CONTRA COSTA COUNTY CIVIL GRAND JURY REPORT NO. 1809 "Community Reentry from Jail” BOARD OF SUPERVISORS ’ SUPPLEMENTAL RESPONSE RECOMMENDATIONS - California Penal Code Section 933.05(b) requires a response to the designated recommendations of the Grand Jury. R7. The BOS should consider seeking funds, in time for the FY2019-2020 budget cycle, for additional social service workers in the Office of the Public Defender in support of reentry planning and implementation. Response: This recommendation requires further analysis. When directing County resources, the Board must consider, on a case-by-case basis in the context of all related factors, which needs will receive priority during the budget development process. The County Department of Employment and Human Services employs Social Workers that are available to assist in issues that might arise in the Public Defender’s Office. R8. The BOS should consider seeking funds, in time for the FY2019-2020 budget cycle, for resources in the Office of the Public Defender to address the backlog of roughly 10,000 reclassification cases seeking to petition the court to clear their criminal record. Response: This recommendation requires further analysis. When directing County resources, the Board must consider, on a case-by-case basis in the context of all related factors, which needs will receive priority. The County budget process begins in January and concludes in May of each year. As part of that process, the Board must consider funding needs from across the County during the budget process. For this reason, we cannot formally commit to funding expenditure appropriations. 10/9/18 BOS minutes 760