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Home My WebLink AboutMINUTES - 10092018 - (2)CALENDAR FOR THE BOARD OF DIRECTORS CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET MARTINEZ, CALIFORNIA 94553-1229 KAREN MITCHOFF, CHAIR JOHN GIOIA, VICE CHAIR CANDACE ANDERSEN DIANE BURGIS FEDERAL D. GLOVER DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 335-1900 JEFF CARMAN, FIRE CHIEF PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, WILL BE LIMITED TO TWO (2) MINUTES. The Board Chair may reduce the amount of time allotted per speaker at the beginning of each item or public comment period depending on the number of speakers and the business of the day. Your patience is appreciated. A closed session may be called at the discretion of the Board Chair. Staff reports related to open session items on the agenda are also accessible on line at www.co.contra-costa.ca.us. SPECIAL MEETING ANNOTATED AGENDA & MINUTES October 9, 2018 ***Please Note Time Change*** Present: Director John Gioia; Director Candace Andersen; Director Diane Burgis; Director Karen Mitchoff; Director Federal D. Glover Staff Present:David Twa, County Administrator Jeff Carman, Fire Chief 11:00 A.M. Convene and call to order. CONSIDER CONSENT ITEMS (Items listed as C.1 through C.10 on the following agenda) – Items are subject to removal from Consent Calendar by request of any Director or on request for discussion by a member of the public. Items removed from the Consent Calendar will be considered with the Discussion Items. DISCUSSION ITEMS October 9, 2018 Fire Protection Minutes 1 D. 1 CONSIDER Consent Items previously removed. There were no consent items removed for discussion. D. 2 PUBLIC COMMENT (2 Minutes/Speaker) There were no requests to speak at public comment. D.3 CONSIDER accepting a report from the Fire Chief providing a status summary for ongoing Fire District activities and initiatives. (Jeff Carman, Fire Chief) AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover D.4 CONSIDER accepting a report updating the Contra Costa County Fire Protection District's Capital Improvement Plan. (Jeff Carman, Fire Chief) AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover CONSENT ITEMS C. 1 Contra Costa County Fire Protection District (7300): APPROVE Appropriation and Revenue Adjustment No. 5015 authorizing revenue in the amount of $510,000 from CCCFPD General Operating Fund Balance and appropriating it in the Contra Costa County Fire Protection District (7300) for the purchase of a Caterpillar bulldozer for fire suppression activities. (100% CCCFPD General Operating Fund Balance) AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover C. 2 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Fire Chief, a purchase order with Fouts Bros. Fire Equipment, in an amount not to exceed $125,000, for the purchase of a Mini Pumper Fire Apparatus to be utilized at Fire Station 19 (Briones Valley) by firefighters in the Reserve Firefighter Program. (100% CCCFPD General Operating Fund Balance) AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover C. 3 APPROVE and AUTHORIZE the Fire Chief of the Contra Costa County Fire Protection District, or designee, to execute a First Amendment to Lease with the California State University, East Bay, extending the lease term by twenty years for a new term date ending July 31, 2038, for the continued use of approximately .80 acres of real property currently used as Fire Station No. 22 located at 5050 Crystyl Ranch Drive in Concord. (Cost Neutral) October 9, 2018 Fire Protection Minutes 2 AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover C. 4 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Fire Chief, a purchase order with R. S. Hughes, in an amount not to exceed $120,000 for the purchase of hazardous materials detection equipment. (100% Federal) AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover C. 5 APPROVE and AUTHORIZE the Fire Chief, or designee, to apply for and accept grant funding from the U. S. Department of Homeland Security, Federal Emergency Management Agency's Assistance to Firefighters Grant program, in an amount not to exceed $515,000, for the purchase of automatic chest compression devices. (90% Federal, 10% CCCFPD General Operating fund). AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover C. 6 Contra Costa County Fire Protection District (7300): APPROVE Appropriation and Revenue Adjustment No. 5017 authorizing new revenue in the amount of $12,500 from the California Fire Foundation, and appropriating it in the Contra Costa County Fire Protection District (7300) for the purchase of helicopter equipment. (100% Restricted Donation). AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover C. 7 APPROVE and AUTHORIZE the County Purchasing Agent, or designee, to execute a purchase order with CDW-G, in an amount not to exceed $250,000, for the purchase of 215 Apple iPads, and to execute a purchase order with Athena Advanced Networks, in an amount not to exceed $105,000, for the vehicle mounting hardware for the iPads. (100% Federal) AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover C. 8 APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract containing modified indemnification language with FireStats, LLC, in an amount not to exceed $90,000, for the hosting, analysis, and reporting of computer aided dispatch data and related consulting services for the period October 9, 2018 through October 8, 2021. (100% CCCFPD EMS Transport Fund) AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover C. 9 Contra Costa County Fire Protection District (7300): APPROVE Appropriation October 9, 2018 Fire Protection Minutes 3 C. 9 Contra Costa County Fire Protection District (7300): APPROVE Appropriation and Revenue Adjustment No. 5016 authorizing revenue in the amount of $125,000 from CCCFPD General Operating Fund Balance and appropriating it in the Contra Costa County Fire Protection District (7300) for the purchase of a Mini Pumper Fire Apparatus to be utilized at Fire Station 19 (Briones Valley) by firefighters in the Reserve Firefighter Program. (100% CCCFPD General Operating Fund Balance) AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover C.10 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Fire Chief, a purchase order with Peterson Cat, in an amount not to exceed $510,000, for the purchase of a Caterpillar bulldozer for the purpose of fire suppression and other related activities. (100% CCCFPD General Operating Fund Balance) AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover GENERAL INFORMATION The Board meets in its capacity as the Board of Directors of the Contra Costa County Fire Protection District pursuant to Ordinance Code Section 24-2.402. Persons who wish to address the Board of Directors should complete the form provided for that purpose and furnish a copy of any written statement to the Clerk. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the Clerk of the Board to a majority of the members of the Board of Directors less than 72 hours prior to that meeting are available for public inspection at 651 Pine Street, First Floor, Room 106, Martinez, CA 94553, during normal business hours. All matters listed under CONSENT ITEMS are considered by the Board of Directors to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the time the Commission votes on the motion to adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments from those persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Directors can be submitted to the office of the Clerk of the Board via mail: Contra Costa County Fire Protection District Board of Directors, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913. The District will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk, Room 106. Copies of recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make October 9, 2018 Fire Protection Minutes 4 the necessary arrangements. Applications for personal subscriptions to the Board Agenda may be obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The Board of Directors’ agenda and meeting materials are available for inspection at least 96 hours prior to each meeting at the Office of the Clerk of the Board, 651 Pine Street, Room 106, Martinez, California. Subscribe to receive to the weekly Board Agenda by calling the Office of the Clerk of the Board, (925) 335-1900 or using the County's on line subscription feature at the County’s Internet Web Page, where agendas and supporting information may also be viewed: www.co.contra-costa.ca.us ADVISORY COMMISSION The Contra Costa County Fire Protection District Advisory Fire Commission is scheduled to meet next on Monday, December 10, 2018 at 7:00 p.m. at the District Training Center, 2945 Treat Blvd., Concord, CA 94518. AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings. Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order): The Contra Costa County Fire Protection District has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings: AB Assembly Bill ABAG Association of Bay Area Governments ACA Assembly Constitutional Amendment ADA Americans with Disabilities Act of 1990 AFSCME American Federation of State County and Municipal Employees ARRA American Recovery & Reinvestment Act of 2009 BAAQMD Bay Area Air Quality Management District BART Bay Area Rapid Transit District BayRICS Bay Area Regional Interoperable Communications System BGO Better Government Ordinance BOC Board of Commissioners CALTRANS California Department of Transportation CAER Community Awareness Emergency Response CAL-EMA California Emergency Management Agency CAO County Administrative Officer or Office CCE Community Choice Energy CBC California Building Code CCCPFD (ConFire) Contra Costa County Fire Protection District October 9, 2018 Fire Protection Minutes 5 CCHP Contra Costa Health Plan CCTA Contra Costa Transportation Authority CCRMC Contra Costa Regional Medical Center CCWD Contra Costa Water District CFC California Fire Code CFDA Catalog of Federal Domestic Assistance CEQA California Environmental Quality Act CIO Chief Information Officer COLA Cost of living adjustment ConFire (CCCFPD) Contra Costa County Fire Protection District CPA Certified Public Accountant CPF – California Professional Firefighters CPI Consumer Price Index CSA County Service Area CSAC California State Association of Counties CTC California Transportation Commission dba doing business as EBMUD East Bay Municipal Utility District ECCFPD East Contra Costa Fire Protection District EIR Environmental Impact Report EIS Environmental Impact Statement EMCC Emergency Medical Care Committee EMS Emergency Medical Services et al. et alii (and others) FAA Federal Aviation Administration FEMA Federal Emergency Management Agency FTE Full Time Equivalent FY Fiscal Year GIS Geographic Information System HCD (State Dept of) Housing & Community Development HHS (State Dept of ) Health and Human Services HOV High Occupancy Vehicle HR Human Resources HUD United States Department of Housing and Urban Development IAFF International Association of Firefighters ICC International Code Council IFC International Fire Code Inc. Incorporated IOC Internal Operations Committee ISO Industrial Safety Ordinance JPA Joint (exercise of) Powers Authority or Agreement Lamorinda Lafayette-Moraga-Orinda Area LAFCo Local Agency Formation Commission LLC Limited Liability Company LLP Limited Liability Partnership Local 1 Public Employees Union Local 1 Local 1230 Contra Costa County Professional Firefighters Local 1230 MAC Municipal Advisory Council October 9, 2018 Fire Protection Minutes 6 MBE Minority Business Enterprise MIS Management Information System MOE Maintenance of Effort MOU Memorandum of Understanding MTC Metropolitan Transportation Commission NACo National Association of Counties NEPA National Environmental Policy Act NFPA National Fire Protection Association OES-EOC Office of Emergency Services-Emergency Operations Center OPEB Other Post Employment Benefits OSHA Occupational Safety and Health Administration PACE Property Assessed Clean Energy PARS Public Agencies Retirement Services PEPRA Public Employees Pension Reform Act RFI Request For Information RFP Request For Proposal RFQ Request For Qualifications SB Senate Bill SBE Small Business Enterprise SEIU Service Employees International Union SUASI Super Urban Area Security Initiative SWAT Southwest Area Transportation Committee TRANSPAC Transportation Partnership & Cooperation (Central) TRANSPLAN Transportation Planning Committee (East County) TRE or TTE Trustee TWIC Transportation, Water and Infrastructure Committee UASI Urban Area Security Initiative UCOA United Chief Officers Association vs . versus (against) WAN Wide Area Network WBE Women Business Enterprise WCCTAC West Contra Costa Transportation Advisory Committee October 9, 2018 Fire Protection Minutes 7 RECOMMENDATION(S): ACCEPT a report from the Fire Chief providing a status summary for ongoing Fire District activities and initiatives. FISCAL IMPACT: No fiscal impact. BACKGROUND: At the request of the Contra Costa County Fire Board of Directors, the Fire Chief is providing a report on the status and progress of the various District initiatives. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Jeff Carman, Fire Chief 925-941-3300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 , County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D.3 To:Contra Costa County Fire Protection District Board of Directors From:Jeff Carman, Chief, Contra Costa County Fire Protection District Date:October 9, 2018 Contra Costa County Subject:Fire Chief's Report - October 9, 2018 October 9, 2018 Fire Protection Minutes 8 ATTACHMENTS Fire Chief's Report - October 2018 October 9, 2018 Fire Protection Minutes 9 CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT 4005 Port Chicago Highway, Suite 250 • Concord, CA 94520-1180 Telephone: (925) 941-3300 • Fax: (925) 941-3309 • www.cccfpd.org October 9, 2018 TO: Board of Directors FROM: Jeff Carman, Fire Chief RE: Fire Chief’s Report ______________________________________________________________________  Fire Station 16 (Lafayette): The building footings have been poured, and the underground plumbing and electrical have been inspected and approved. In early October, the slab floor will be the last building concrete to be poured. By the end of October, the walls should be up and the roof trusses in place.  Fire Station 70 (San Pablo): During the plan review process, a few seismic code requirements were identified, and updated architectural drawings are in progress. These changes have pushed the expected Board agenda item from October to November. The District and County Capital Project Management still anticipate opening and closing bids by year end.  Denise Cannon, the Fire District’s Human Resources Analyst, retired from the Fire District effective September 29, 2018, with a combined total of 30 years of service to the Fire District and Contra Costa County. Denise was involved in a significant amount of change within the Fire District including numerous promotions and recruitments and was instrumental in the success of the Fire District’s diversity recruitment program.  Academy 52 started on Monday, October 1, 2018, with 31 firefighter recruits. They are scheduled to graduate in February 2019 and will fill existing vacancies and staff Engine 16 in Lafayette.  As we reported last month, the Fire District has concerns about developments whose property tax allocations alone will not support adequate levels of fire and emergency medical response. Several managers from the Fire District traveled to San Bernardino County Fire last week to discuss best practices with regard to the implementation of service zones and other funding options that might provide additional revenue. A future report and discussion on this topic will be presented to the Board.  STARR, the Contra Costa County Sheriff’s helicopter which is additionally staffed with a Fire District Captain/Paramedic, recently responded to a motor vehicle accident on Highway 4. After arriving overhead, they visualized bystanders performing CPR on a young child. Because of the stopped traffic, the first arriving October 9, 2018 Fire Protection Minutes 10 Board of Directors October 9, 2018 Page 2 fire and EMS resources were significantly delayed. STARR made the decision to land and deploy the Captain/Paramedic who immediately began treatment on the child. By the time other responders arrived, pulses and blood pressure had returned to the child, and patient care was transferred to an awaiting air ambulance crew who took the patient to a nearby hospital to be stabilized. This is a great example of the positive outcomes that have come from the partnership between the Sheriff’s Office and the Fire District.  Fire Marshal Marshall’s last day with the Fire District will be October 13, 2018. He has accepted a position as the Fire Marshal for San Mateo County Fire which is where he began his career. We wish him the best of luck in his new endeavors. October 9, 2018 Fire Protection Minutes 11 RECOMMENDATION(S): ACCEPT a report updating the Contra Costa County Fire Protection District's Capital Improvement Plan. FISCAL IMPACT: Approval of the Capital Improvement Plan (CIP) is not binding; it is intended to be a forecast of known and anticipated capital projects that will require appropriations for construction, planning, or acquisition. Appropriation requests for projects identified in the CIP will be approved by the Board of Directors through the annual budget approval process. The CIP update outlines a plan for future capital expenditures, but those projects will be reviewed again individually before the District undertakes them. District capital projects can be funded using general operating funds, restricted capital funds, unrestricted fund balance, or a combination thereof. In addition, certain projects may require the use of financial instruments, such as a lease-purchase agreement, to fund them (e.g., large construction projects or heavy fire apparatus acquisition). The District currently has approximately $2.3 million in restricted capital funds. Additional funding for capital improvement projects may be available in the general operating APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Lewis Broschard, Deputy Fire Chief (925) 941-3300 x1101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D.4 To:Contra Costa County Fire Protection District Board of Directors From:Jeff Carman, Chief, Contra Costa County Fire Protection District Date:October 9, 2018 Contra Costa County Subject:Capital Improvement Plan Update October 9, 2018 Fire Protection Minutes 12 FISCAL IMPACT: (CONT'D) fund or unrestricted fund balance, although the District's general operating fund is typically used for small to medium maintenance and construction projects. In addition, the City of San Pablo has committed $4.5 million towards the reconstruction of Fire Station 70. BACKGROUND: The District's Capital Improvement Plan (CIP) was last updated in 2016. The CIP is a required document to support the ongoing collection of development impact fees, which are collected in the cities of Pittsburg and Antioch, as well as the unincorporated County areas served by the District. In addition, the CIP is a foundation for the justification, revision, and updating of these development impact fees. The CIP will also be used as a basis for the development of Community Facilities Districts (CFD) where new development is being proposed and additional infrastructure or staffing is needed to mitigate the impacts of new development. Due to the effects of the Great Recession and several years with minimal capital expenditures, the District continues to address significant deferred maintenance issues and capital projects, as well as catching up with the replacement of apparatus and capital equipment that was delayed. The District has started the process of looking towards our future needs for facilities, equipment, and apparatus and these have been included in this CIP revision. This revision also includes the known capital projects needed or anticipated due to development, growth, changes in service delivery areas or methods, replacement of aging or obsolete apparatus or facilities, and significant maintenance or remodel of facilities for other uses or due to age. The CIP has new meaning in the current and future fiscal environment where infrastructure maintenance, modernization, and efficiency is recognized as a priority with respect to sustaining emergency service delivery. As we continue surveying existing facilities, apparatus replacement needs, and other capital-related projects into the next fiscal year, the CIP will be updated to reflect current and future needs. CONSEQUENCE OF NEGATIVE ACTION: The update to the CIP is necessary to remain in compliance with laws pertaining to the establishment and continued use of development impact fees. In addition, a current CIP is necessary to begin the process of developing a community facilities district program, as well as the process of developing a revised development impact fee program. Without a current CIP, the District would not be able to move forward with the revision of current development impact fees or the creation of a community facilities district. ATTACHMENTS 2018 CIP October 9, 2018 Fire Protection Minutes 13 October 9, 2018 Fire Protection Minutes 14 October 9, 2018 Fire Protection Minutes 15 October 9, 2018 Fire Protection Minutes 16 October 9, 2018 Fire Protection Minutes 17 October 9, 2018 Fire Protection Minutes 18 October 9, 2018 Fire Protection Minutes 19 October 9, 2018 Fire Protection Minutes 20 October 9, 2018 Fire Protection Minutes 21 October 9, 2018 Fire Protection Minutes 22 October 9, 2018 Fire Protection Minutes 23 October 9, 2018 Fire Protection Minutes 24 October 9, 2018 Fire Protection Minutes 25 October 9, 2018 Fire Protection Minutes 26 October 9, 2018 Fire Protection Minutes 27 October 9, 2018 Fire Protection Minutes 28 October 9, 2018 Fire Protection Minutes 29 October 9, 2018 Fire Protection Minutes 30 October 9, 2018 Fire Protection Minutes 31 October 9, 2018 Fire Protection Minutes 32 October 9, 2018 Fire Protection Minutes 33 October 9, 2018 Fire Protection Minutes 34 October 9, 2018 Fire Protection Minutes 35 October 9, 2018 Fire Protection Minutes 36 October 9, 2018 Fire Protection Minutes 37 October 9, 2018 Fire Protection Minutes 38 October 9, 2018 Fire Protection Minutes 39 October 9, 2018 Fire Protection Minutes 40 October 9, 2018 Fire Protection Minutes 41 October 9, 2018 Fire Protection Minutes 42 October 9, 2018 Fire Protection Minutes 43 October 9, 2018 Fire Protection Minutes 44 October 9, 2018 Fire Protection Minutes 45 October 9, 2018 Fire Protection Minutes 46 October 9, 2018 Fire Protection Minutes 47 October 9, 2018 Fire Protection Minutes 48 October 9, 2018 Fire Protection Minutes 49 October 9, 2018 Fire Protection Minutes 50 October 9, 2018 Fire Protection Minutes 51 October 9, 2018 Fire Protection Minutes 52 October 9, 2018 Fire Protection Minutes 53 October 9, 2018 Fire Protection Minutes 54 October 9, 2018 Fire Protection Minutes 55 October 9, 2018 Fire Protection Minutes 56 October 9, 2018 Fire Protection Minutes 57 October 9, 2018 Fire Protection Minutes 58 October 9, 2018 Fire Protection Minutes 59 October 9, 2018 Fire Protection Minutes 60 October 9, 2018 Fire Protection Minutes 61 October 9, 2018 Fire Protection Minutes 62 October 9, 2018 Fire Protection Minutes 63 October 9, 2018 Fire Protection Minutes 64 October 9, 2018 Fire Protection Minutes 65 October 9, 2018 Fire Protection Minutes 66 October 9, 2018 Fire Protection Minutes 67 October 9, 2018 Fire Protection Minutes 68 October 9, 2018 Fire Protection Minutes 69 October 9, 2018 Fire Protection Minutes 70 October 9, 2018 Fire Protection Minutes 71 October 9, 2018 Fire Protection Minutes 72 October 9, 2018 Fire Protection Minutes 73 October 9, 2018 Fire Protection Minutes 74 October 9, 2018 Fire Protection Minutes 75 October 9, 2018 Fire Protection Minutes 76 October 9, 2018 Fire Protection Minutes 77 October 9, 2018 Fire Protection Minutes 78 October 9, 2018 Fire Protection Minutes 79 October 9, 2018 Fire Protection Minutes 80 October 9, 2018 Fire Protection Minutes 81 October 9, 2018 Fire Protection Minutes 82 October 9, 2018 Fire Protection Minutes 83 October 9, 2018 Fire Protection Minutes 84 October 9, 2018 Fire Protection Minutes 85 October 9, 2018 Fire Protection Minutes 86 October 9, 2018 Fire Protection Minutes 87 October 9, 2018 Fire Protection Minutes 88 October 9, 2018 Fire Protection Minutes 89 RECOMMENDATION(S): APPROVE Appropriation and Revenue Adjustment No. 5015 authorizing revenue in the amount of $510,000 from CCCFPD General Operating Fund Balance and appropriating it in the Contra Costa County Fire Protection District (7300) for the purchase of a Caterpillar bulldozer for fire suppression activities. FISCAL IMPACT: 100% CCCFPD General Operating Fund Balance BACKGROUND: The Contra Costa County Fire Protection District (District) has historically operated a fire trail maintenance program to prepare local fire trails for fire season. The District bulldozer was available on an as-needed basis for emergency response. In recent years the heavy equipment program has been expanded to included dedicated staffing during fire season. Utilization of a bulldozer on a wildland fire can greatly reduce the time required to contain and fully extinguish a fire. This summer the District's bulldozer played a key role on the Marsh Fire, the Ygnacio Fire, and dozens of other smaller incidents. Earlier this year, the bulldozer responded to Santa Barbara to assist in the search APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Jackie Lorrekovich, Chief Admin Svcs (925) 941-3300 x1300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 1 To:Contra Costa County Fire Protection District Board of Directors From:Jeff Carman, Chief, Contra Costa County Fire Protection District Date:October 9, 2018 Contra Costa County Subject:Appropriation and Revenue Adjustment - D6N XL Caterpillar Bulldozer October 9, 2018 Fire Protection Minutes 90 BACKGROUND: (CONT'D) and rescue efforts following the deadly mudslides. The District desires to purchase a new bulldozer for front line service. This will allow the District to place the current bulldozer into reserve status, giving us two fully capable units, enhancing response capability on red flag fire weather days, and allowing response to incidents outside Contra Costa County while still having a unit available in the County. The 2018 fire season was deadly for bulldozer operators. Through participation in the statewide mutual aid system, the District's operators will gain valuable experience that will be utilized locally. Both bulldozers will be utilized in the fire trail maintenance program. AGENDA ATTACHMENTS TC24/27_5015 MINUTES ATTACHMENTS Signed Approp Adj 5015 October 9, 2018 Fire Protection Minutes 91 October 9, 2018 Fire Protection Minutes 92 October 9, 2018 Fire Protection Minutes 93 October 9, 2018 Fire Protection Minutes 94 October 9, 2018 Fire Protection Minutes 95 RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute a purchase order with Fouts Bros. Fire Equipment, in an amount not to exceed $125,000, for the purchase of a Mini Pumper Fire Apparatus to be utilized at Fire Station 19 (Briones Valley) by firefighters in the Reserve Firefighter Program. FISCAL IMPACT: 100% CCCFPD General Operating Fund Balance BACKGROUND: The Contra Costa County Fire Protection District (District) Reserve Firefighter Program recently hired 12 new reserve firefighters. Fire Station 19 (Briones Valley) is in a remote part of the District's response area. The area sees relatively low call volume and incident response times can be lengthy. One method of delivering services and shortening this time is through the Reserve Firefighter Program. Fire Station 19 (Briones Valley) is located at 1019 Garcia Ranch Road and has traditionally housed older apparatus the District has rotated in to the station. One challenge in operating a reserve program in a neighborhood fire station such as this is the ability to recruit, train, and retain APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Aaron McAlister, Assistant Fire Chief 925-941-3300 x1103 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 2 To:Contra Costa County Fire Protection District Board of Directors From:Jeff Carman, Chief, Contra Costa County Fire Protection District Date:October 9, 2018 Contra Costa County Subject:Purchase Order for Fire Apparatus Assigned to Briones Valley Reserve Station October 9, 2018 Fire Protection Minutes 96 BACKGROUND: (CONT'D) drivers for large heavy equipment. The District is proposing to purchase this vehicle from Fouts Bros. to solve many of these challenges. The vehicle is a demonstration model and is available for immediate delivery, thus eliminating manufacturing time. The vehicle is on a Ford F550 chassis and does not require specialized licensing like larger apparatus. The vehicle is equipped with 300 gallon tank and a 375 gallon per minute pump. This will allow reserve firefighters to take action on wildland fires, vehicle fires, and perform some defense operations on a structure fire. The vehicle is capable of responding to medical emergencies and other all-risk calls for service. Purchasing a new vehicle will increase the dependability of a vehicle stored at an unstaffed station with relatively low call volume. CONSEQUENCE OF NEGATIVE ACTION: If this purchase is not authorized, the District will need to identify an alternate plan for an appropriate vehicle to be assigned to Fire Station 19 (Briones Valley). October 9, 2018 Fire Protection Minutes 97 RECOMMENDATION(S): APPROVE and AUTHORIZE the Fire Chief, or designee, to execute the First Amendment to Lease with the California State University, East Bay, extending the lease by twenty years for a new term end date of July 31, 2038, for the continued use of approximately .80 acres of real property currently used as Fire Station No. 22 located at 5050 Crystyl Ranch Drive in Concord, under the terms and conditions as set forth in the First Amendment. FISCAL IMPACT: There is no cost associated with extending the term of the lease. Fire Station 22 was constructed by the developer as a mitigation measure for the Crystyl Ranch Development, and the land is leased to the District by the City of Concord at no cost. BACKGROUND: Fire Station 22 has been operating since the commencement of the original Ground Lease dated August 1, 1998. The first amendment to lease will provide for the continued use of the land and the fire station without modifying the other terms and conditions of the lease. Fire Station 22 was constructed to serve the Crystyl Ranch development in the City of Concord. It was constructed by the developer as a mitigation measure for the Crystyl Ranch Development. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Aaron McAlister, Assistant Fire Chief 925-941-3300 x1103 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 3 To:Contra Costa County Fire Protection District Board of Directors From:Jeff Carman, Chief, Contra Costa County Fire Protection District Date:October 9, 2018 Contra Costa County Subject:Fire Station 22 (Concord) Lease Ammendment October 9, 2018 Fire Protection Minutes 98 October 9, 2018 Fire Protection Minutes 99 BACKGROUND: (CONT'D) CONSEQUENCE OF NEGATIVE ACTION: Without the Board’s approval to amend the lease for the continued operation of Fire Station No. 22 at this location, the District would need to find another suitable location at significantly increased rent, together with the associated expenses for moving and constructing a new building. October 9, 2018 Fire Protection Minutes 100 RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute a purchase order with R. S. Hughes, in an amount not to exceed $120,000, for the purchase of hazardous materials detection equipment. FISCAL IMPACT: 100% Federal grant funded, FY 2017 State Homeland Security Grant Program (SHSGP). BACKGROUND: The Contra Costa County Sheriff's Office was awarded funding from the U. S. Department of Homeland Security, California Governor's Office of Emergency Services, FY 2017 State Homeland Security Grant Program (SHSGP). The Sheriff's Office will pass a portion of the funds through to the Contra Costa County Fire Protection District (District) to purchase hazardous materials detection equipment. The AreaRAE Plus Rapid Deployment Kit (RDK) allows first responders to assess and respond quickly to the release of toxic and radioactive substances. The RDK includes four (4) versatile GPS-enabled AreaRAE air monitors, a RAEMet meteorological sensor, a RAELink3 wireless router built in, and all the necessary accessories for field operation. The RDK enables first responders to create a perimeter and set up a command station up to two miles from the site. It fits into a military-grade protective case, which charges all the batteries during storage. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Chuck Stark, Acting Assistant Chief 925-941-3300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 4 To:Contra Costa County Fire Protection District Board of Directors From:Jeff Carman, Chief, Contra Costa County Fire Protection District Date:October 9, 2018 Contra Costa County Subject:Purchase Order for SHSGP Funded Hazardous Materials Equipment October 9, 2018 Fire Protection Minutes 101 CONSEQUENCE OF NEGATIVE ACTION: The District will not be able to purchase equipment used to detect a variety of hazardous and life threatening environments. October 9, 2018 Fire Protection Minutes 102 RECOMMENDATION(S): APPROVE and AUTHORIZE the Fire Chief, or designee, to apply for and accept grant funding from the U. S. Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), Grant Programs Directorate (GFD), Assistance to Firefighters Grant (AFG), in an amount not to exceed $515,000, for the purchase of automatic chest compression devices. FISCAL IMPACT: 90% Federal; 10% local agency match requirement. BACKGROUND: The FY 2018 Assistance to Firefighters Grant (AFG) Program is set against the backdrop of a year in which the United States faced numerous and unprecedented homeland security challenges. These included the three major hurricanes that devastated parts of Texas, Florida, and much of Puerto Rico and the U.S. Virgin Islands, as well as massive wildfires across the State of California. The purpose of the Assistance to Firefighters Grant (AFG) Program is to enhance the safety of the public and firefighters with respect to fire and fire-related hazards. The funds provide critically needed resources that APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Jeff Carman, Fire Chief (925) 941-3300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 5 To:Contra Costa County Fire Protection District Board of Directors From:Jeff Carman, Chief, Contra Costa County Fire Protection District Date:October 9, 2018 Contra Costa County Subject:2018 Assistance to Firefighters Grant - Chest Compression Equipment October 9, 2018 Fire Protection Minutes 103 BACKGROUND: (CONT'D) equip and train emergency personnel to recognized standards, enhance operational efficiencies, foster interoperability, and support community resilience. AFG has three activities: Operations and Safety, Vehicle Acquisition, and Regional Projects. Each activity has its own eligibility requirements. The Contra Costa County Fire Protection District (District) will apply for this project under Operations and Safety. For Operations and Safety, the District will seek funding for thirty (30) automatic chest compression devices and accessories. To save the lives of sudden cardiac arrest patients, a steady supply of oxygen to the heart and brain is needed. Circulation can be created through chest compression. Performing manual chest compression is both difficult and tiring and impossible in certain situations. Automatic devices provide steady compressions in accordance with the latest guidelines and allow rescuers to focus on other life-saving tasks. CONSEQUENCE OF NEGATIVE ACTION: The District currently only has seven automatic chest compression devices spread throughout the fire companies. This grant will allow the District to equip all firefighters with the same equipment so they all can provide a high level of care. October 9, 2018 Fire Protection Minutes 104 RECOMMENDATION(S): APPROVE Appropriation and Revenue Adjustment No. 5017 authorizing new revenue in the amount of $12,500 from the California Fire Foundation, and appropriating it in the Contra Costa County Fire Protection District (7300) for the purchase of helicopter equipment. FISCAL IMPACT: 100% California Fire Foundation restricted donation. No local agency matching funds required. BACKGROUND: The Contra Costa County Fire Protection District received approval to apply for and accept funding from the California Fire Foundation at the June 12, 2018, meeting of the Contra Costa County Fire Protection District Board of Directors. This revenue and appropriation adjustment authorizes new revenue from the California Fire Foundation and appropriates it for the purchase of a Bambi bucket for helicopter water supply during aerial firefighting. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Chuck Stark, Acting Assistant Chief 925-941-3300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 6 To:Contra Costa County Fire Protection District Board of Directors From:Jeff Carman, Chief, Contra Costa County Fire Protection District Date:October 9, 2018 Contra Costa County Subject:Appropriation and Revenue Adjustment - California Fire Foundation Grant for Bambi Bucket October 9, 2018 Fire Protection Minutes 105 AGENDA ATTACHMENTS TC24/27_5017 MINUTES ATTACHMENTS Signed Approp Adj 5017 October 9, 2018 Fire Protection Minutes 106 October 9, 2018 Fire Protection Minutes 107 October 9, 2018 Fire Protection Minutes 108 October 9, 2018 Fire Protection Minutes 109 October 9, 2018 Fire Protection Minutes 110 RECOMMENDATION(S): APPROVE and AUTHORIZE the County Purchasing Agent, or designee, to execute a purchase order with CDW-G, in an amount not to exceed $250,000, for the purchase of 215 Apple iPads, and to execute a purchase order with Athena Advanced Networks, in an amount not to exceed $105,000, for the vehicle mounting hardware for the iPads. FISCAL IMPACT: 100% Federal grant funds, FY 2016 State Homeland Security Grant Program (SHSGP). BACKGROUND: The Contra Costa County Office of the Sheriff was awarded funding from the U. S. Department of Homeland Security, California Governor's Office of Emergency Services, FY 2016 State Homeland Security Grant Program (SHSGP). The Sheriff's Office will pass a portion of the funds through to the Contra Costa County Fire Protection District (District) for the purchase of fire service mobile data computers for the region's fire agencies. Acting as host agency, the District will coordinate the purchase and installation of the grant-funded equipment for itself and eight (8) other regional fire agencies. Those agencies include East Contra Costa Fire Protection APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Will Pigeon, Assistant Chief Communications 925-941-3300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 7 To:Contra Costa County Fire Protection District Board of Directors From:Jeff Carman, Chief, Contra Costa County Fire Protection District Date:October 9, 2018 Contra Costa County Subject:Purchase Order for SHSGP Funded iPads and Mounts October 9, 2018 Fire Protection Minutes 111 BACKGROUND: (CONT'D) District, San Ramon Valley Fire Protection District, City of Richmond Fire Department, City of El Cerrito Fire Department, Moraga-Orinda Fire Protection District, City of Pinole Fire Department, Rodeo-Hercules Fire Protection District, and Crockett-Carquinez Fire Protection District. The District requires two purchase orders to complete the project: 1) A purchase order with CDW-G to purchase 215 Apple iPads with 2 years of equipment service. 2) A purchase order with Athena Advanced Networks to purchase the mounting hardware to affix the iPads to the fire service vehicles. CONSEQUENCE OF NEGATIVE ACTION: The District will lose the opportunity to upgrade outdated computer equipment used for emergency incident information and management. October 9, 2018 Fire Protection Minutes 112 RECOMMENDATION(S): APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract containing modified indemnification language with FireStats, LLC, in an amount not to exceed $90,000, for the hosting, analysis, and reporting of computer aided dispatch data and related consulting services for the period October 9, 2018, through October 8, 2021. FISCAL IMPACT: An appropriation exists for this service in the Contra Costa County Fire Protection District’s adopted budget. BACKGROUND: The Contra Costa County Fire Protection District (District) establishes performance measures via statistical and geospatial analysis of its computer aided dispatch (CAD) data for fires, emergency medical services, and other incident responses. Paul Rottenberg, the founder of FireStats, LLC, is a nationally recognized expert in the reporting of fire service data. His company provides a proprietary business intelligence software application for the analysis and reporting of CAD data. This includes providing support to appropriate District staff to ensure their proper use and understanding of the tools. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Jeff Carman, Fire Chief (925) 941-3300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 8 To:Contra Costa County Fire Protection District Board of Directors From:Jeff Carman, Chief, Contra Costa County Fire Protection District Date:October 9, 2018 Contra Costa County Subject:Contract with FireStats, LLC for a Hosted Solution for Fire/EMS CAD Data October 9, 2018 Fire Protection Minutes 113 BACKGROUND: (CONT'D) Mr. Rottenberg will also be available to work with District staff to provide individual and/or group consulting services as needed. Contractor is hosting the CAD data and software on a third-party server. This results in a costs savings to the District for avoided system implementation costs. For the continuity and efficacy of data analysis and reporting, the District recommends a three year contract. The contract requires that the District defend and indemnify the contractor from any and all third-party suits, claims or liabilities, including attorneys’ fees, costs or expenses that are claimed to have occurred as a result of the District’s negligence and not arising from any negligence or willful misconduct by contractor in the performance of the contract. CONSEQUENCE OF NEGATIVE ACTION: The District will not have the ability to properly analyze and accurately report performance data and establish appropriate benchmark standards for incident response. October 9, 2018 Fire Protection Minutes 114 RECOMMENDATION(S): APPROVE Appropriation and Revenue Adjustment No. 5016 authorizing revenue in the amount of $125,000 from CCCFPD General Operating Fund Balance and appropriating it in the Contra Costa County Fire Protection District (7300) for the purchase of a Mini Pumper Fire Apparatus to be utilized at Fire Station 19 (Briones Valley) by firefighters in the Reserve Firefighter Program. FISCAL IMPACT: 100% CCCFPD General Operating Fund Balance BACKGROUND: The Contra Costa County Fire Protection District (District) Reserve Firefighter Program recently hired 12 new reserve firefighters. Fire Station 19 (Briones Valley) is in a remote part of the District's response area. The area sees relatively low call volume and incident response times can be lengthy. One method of delivering services and shortening this time is through the Reserve Firefighter Program. Fire Station 19 (Briones Valley) is located at 1019 Garcia Ranch Road and has traditionally housed older apparatus the District has rotated in to the station. One challenge in operating a reserve APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Jackie Lorrekovich, Chief Admin Svcs (925) 941-3300 x1300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 9 To:Contra Costa County Fire Protection District Board of Directors From:Jeff Carman, Chief, Contra Costa County Fire Protection District Date:October 9, 2018 Contra Costa County Subject:Appropriation and Revenue Adjustment - Fire Apparatus Purchase for Briones Valley Reserve Station October 9, 2018 Fire Protection Minutes 115 BACKGROUND: (CONT'D) program in a neighborhood fire station such as this is the ability to recruit, train, and retain drivers for large heavy equipment. The District is proposing to purchase this vehicle from Fouts Bros. to solve many of these challenges. The vehicle is a demonstration model and is available for immediate delivery, thus eliminating manufacturing time. The vehicle is on a Ford F550 chassis and does not require specialized licensing like larger apparatus. The vehicle is equipped with 300 gallon tank and a 375 gallon per minute pump. This will allow reserve firefighters to take action on wildland fires, vehicle fires, and perform some defense operations on a structure fire. The vehicle is capable of responding to medical emergencies and other all-risk calls for service. Purchasing a new vehicle will increase the dependability and responsiveness of Fire Station 19. AGENDA ATTACHMENTS TC24/27_5016 MINUTES ATTACHMENTS Signed Approp Adj 5016 October 9, 2018 Fire Protection Minutes 116 October 9, 2018 Fire Protection Minutes 117 October 9, 2018 Fire Protection Minutes 118 October 9, 2018 Fire Protection Minutes 119 October 9, 2018 Fire Protection Minutes 120 RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute a purchase order with Peterson Cat, in an amount not to exceed $510,000, for the purchase of a Caterpillar bulldozer for the purpose of fire suppression and other related activities. FISCAL IMPACT: 100% CCCFPD General Operating Fund Balance BACKGROUND: The Contra Costa County Fire Protection District (District) has historically operated a fire trail maintenance program to prepare local fire trails for fire season. The District bulldozer was available on an APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/09/2018 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Jackie Lorrekovich, Chief Admin Svcs (925) 941-3300 x1300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 9, 2018 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C.10 To:Contra Costa County Fire Protection District Board of Directors From:Jeff Carman, Chief, Contra Costa County Fire Protection District Date:October 9, 2018 Contra Costa County Subject:Purchase Order for D6N XL Caterpillar Bulldozer October 9, 2018 Fire Protection Minutes 121 BACKGROUND: (CONT'D) as-needed basis for emergency response. In recent years, the heavy equipment program has been expanded to included dedicated staffing during fire season. Utilization of a bulldozer on a wildland fire can greatly reduce the time required to contain and fully extinguish a fire. This summer the District's bulldozer played a key role on the Marsh Fire, the Ygnacio Fire, and dozens of other smaller incidents. Earlier this year, the bulldozer responded to Santa Barbara to assist in the search and rescue efforts following the deadly mudslides. The District desires to purchase a new bulldozer for front line service. This will allow the District to place the current bulldozer into reserve status, giving us two fully capable units, enhancing response capability on red flag fire weather days, and allowing response to incidents outside Contra Costa County while still having a unit available in the County. The 2018 fire season was deadly for bulldozer operators. Through participation in the statewide mutual aid system, the District's operators will gain valuable experience that will be utilized locally. Both bulldozers will be utilized in the fire trail maintenance program. If approved, this purchase will be awarded to Peterson Cat using the California Multiple Award Schedules (CMAS), through the California Department of General Services Procurement Division. CONSEQUENCE OF NEGATIVE ACTION: The District will be limited to use of the one existing bulldozer for critical activities such as wildland firefighting and search and rescue. ATTACHMENTS October 9, 2018 Fire Protection Minutes 122