HomeMy WebLinkAboutMINUTES - 09182018 - (2)
CALENDAR FOR THE BOARD OF
COMMISSIONERS
BOARD CHAMBERS ROOM 107, COUNTY ADMINISTRATION BUILDING
651 PINE STREET
MARTINEZ, CALIFORNIA 94553-1229
KAREN MITCHOFF, CHAIR
JOHN GIOIA, VICE CHAIR
CANDACE ANDERSEN
DIANE BURGIS
FEDERAL D. GLOVER
FAY NATHANIEL
JANNEL GEORGE-ODEN
JOSEPH VILLARREAL, EXECUTIVE DIRECTOR, (925) 957-8000
PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO
AN ITEM THAT IS ON THE AGENDA, WILL BE LIMITED TO TWO (2) MINUTES.
The Board Chair may reduce the amount of time allotted per speaker at the beginning of each item
or public comment period
depending on the number of speakers and the business of the day.
Your patience is appreciated.
A closed session may be called at the discretion of the Board Chair.
Staff reports related to open session items on the agenda are also accessible on line at
www.co.contra-costa.ca.us.
ANNOTATED AGENDA & MINUTES
September 18, 2018
1:30 P.M. Convene and call to order.
CONSIDER CONSENT ITEMS: (Items listed as C.1 through C.3 on the following agenda ) -
Items are subject to removal from the Consent Calendar by request from any
Commissioner or on request for discussion by a member of the public. Items removed
from the Consent Calendar will be considered with the Discussion Items.
DISCUSSION ITEMS
D. 1 CONSIDER Consent Items previously removed.
There were no items removed from consent.
September 18, 2018 Contra Costa County Housing Authority 1
D. 2 PUBLIC COMMENT (2 Minutes/Speaker)
There were requests to speak at public comment.
D.3 CONSIDER accepting report on the status of the required relocation process for
the residents of the Las Deltas public housing development in North Richmond as
part of the conversion and replacement of those units under the Rental Assistance
Demonstration program.
ACCEPTED the report and DIRECTED staff to provide a status report on the
demolition of the large Las Deltas building and relocation efforts at the next
meeting of the Housing Authority.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover ABSENT
Commissioner Jannel George-Oden AYE
D.4 CONSIDER accepting report on the final results for the Section 8 Management
Assessment Plan, as amended by the U.S. Department of Housing and Urban
Development, for the Housing Authority of the County of Contra Costa for the
period of April 1, 2017 to March 31, 2018.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover ABSENT
Commissioner Jannel George-Oden AYE
D.5 CONSIDER accepting report on the award of HUD Mainstream vouchers for
non-elderly persons with disabilities to the Housing Authority from the U.S.
Department of Housing and Urban Development.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover ABSENT
September 18, 2018 Contra Costa County Housing Authority 2
Commissioner Jannel George-Oden AYE
ADJOURN
Adjourned today's meeting at 2:05 p.m.
CONSENT ITEMS:
C.1 APPROVE and AUTHORIZE the Housing Authority Executive Director to
execute a contract with Resource Environmental, Inc., the lowest responsive and
responsible bidder, in the amount of $320,000 to abate and demolish six buildings
in the Las Deltas Public Housing Development, and to take related actions to
ensure performance under the contract. (100% Federal funds)
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover ABSENT
Commissioner Jannel George-Oden AYE
C.2 RECEIVE the Housing Authority of the County of Contra Costa’s investment
report for the quarter ending June 30,2018.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover ABSENT
Commissioner Jannel George-Oden AYE
C.3 ACCEPT the 1st Quarter (Unaudited) Budget Report of the Housing Authority of
the County of Contra Costa for the period ending June 30, 2018.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover ABSENT
September 18, 2018 Contra Costa County Housing Authority 3
Commissioner Jannel George-Oden AYE
GENERAL INFORMATION
Persons who wish to address the Board of Commissioners should complete the form provided for
that purpose and furnish a copy of any written statement to the Clerk.
All matters listed under CONSENT ITEMS are considered by the Board of Commissioners to be
routine and will be enacted by one motion. There will be no separate discussion of these items
unless requested by a member of the Board or a member of the public prior to the time the
Commission votes on the motion to adopt.
Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair
calls for comments from those persons who are in support thereof or in opposition thereto. After
persons have spoken, the hearing is closed and the matter is subject to discussion and action by the
Board.
Comments on matters listed on the agenda or otherwise within the purview of the Board of
Commissioners can be submitted to the office of the Clerk of the Board via mail: Board of
Commissioners, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913; or via the
County’s web page: www.co.contracosta.ca.us, by clicking “Submit Public Comment” (the last
bullet point in the left column under the title “Board of Commissioners.”)
The County will provide reasonable accommodations for persons with disabilities planning to
attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at
(925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk,
Room 106. Copies of taped recordings of all or portions of a Board meeting may be purchased
from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925)
335-1900, to make the necessary arrangements.
Applications for personal subscriptions to the monthly Board Agenda may be obtained by calling
the Office of the Clerk of the Board, (925) 335-1900. The monthly agenda may also be viewed on
the County’s internet Web Page: www.co.contra-costa.ca.us
The Closed session agenda is available each month upon request from the Office of the Clerk of the
Board, 651 Pine Street, Room 106, Martinez, California, and may also be viewed on the County’s
Web Page.
AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings.
September 18, 2018 Contra Costa County Housing Authority 4
RECOMMENDATIONS
ACCEPT report on the status of the required relocation process for the residents of the Las Deltas public
housing development in North Richmond as part of the conversion and replacement of those units under the
Rental Assistance Demonstration (RAD) program.
BACKGROUND
As part of the RAD conversion of the Las Deltas public housing units, HACCC is required to assist the
families living at Las Deltas to find new, affordable places to live. All of the residents living at Las Deltas
at the time of conversion, must be assisted under the laws and regulations set forth in the Uniform
Relocation Act, California Relocation Assistance Law and the California Relocation Assistance and Real
Property Acquisition Guidelines. It is expected that most, if not all, of the tenants at Las Deltas will move to
another public housing property or will relocate using a housing choice voucher. At least one family has
expressed interest in buying their unit.
HUD regulations require that prior to the commencement of any relocation actions by a housing authority,
the Board of Commissioners and HUD must approve the relocation plan. On July 19, 2016 the Board
approved the procurement of relocation services from Overland, Pacific & Cutler (OPC) to provide
relocation services to the residents of Las Deltas for a fee not to exceed $301,753 and on June 13, 2017 the
Action of Board On: 09/18/2018 APPROVED AS RECOMMENDED OTHER
Clerks Notes:See Addendum
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Jannel George-Oden,
Commissioner
ABSENT:Federal D. Glover,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: September 18, 2018
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
D.3
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:September 18, 2018
Contra
Costa
County
Subject:UPDATE ON THE PROGRESS OF RELOCATION SERVICES FOR RESIDENTS OF LAS DELTAS IN SUPPORT
OF THE RENTAL ASSISTANCE DEMONSTRATION (RAD) PROGRAM GRANT
September 18, 2018 Contra Costa County Housing Authority 5
BACKGROUND (CONT'D)
>
Board approved the Relocation Plan for Las Deltas, which included a total estimated relocation budget
of approximately $1.3 million.
Under relocation law, HACCC is required to provide residents who must move from Las Deltas as a
result of the conversion of that property out of the public housing program with the following:
Advisory Services. This includes referrals to comparable and suitable replacement
homes, the inspection of replacement housing to ensure that it meets established
standards, help in preparing claim forms for relocation payments and other
assistance to minimize the impact of the move.
Payment for Moving Expenses. Las Deltas residents may choose either a:
Payment for their Actual Reasonable Moving and Related Expenses, or
Fixed Moving Expense and Dislocation Allowance, or
A combination of both, based on circumstances.
Replacement Housing Assistance. If they do not wish to continue in public
housing or transfer to the voucher program, Las Deltas residents can receive this
assistance in order to rent, or if they prefer and are able, to buy a comparable or
suitable replacement home. To do this they may choose either:
Rental Assistance, or
Purchase Assistance.
OPC is responsible for the majority of the advisory services by providing personal search assistance to
the families who are moving and will also help ensure that HACCC meets its legal obligations
surrounding relocation. The vast majority of the replacement housing assistance has been, and will
continue to be, provided through the public housing and housing choice voucher programs.
Relocation of all remaining Las Deltas families actively began in October, 2017. OPC worked with the
moving families to identify units, coordinate security deposit payments, transfer existing utilities and to
secure new utilities. OPC also coordinated their physical moves with movers where requested, or
provided fixed fees to families who chose to move their own possessions.
To date, 51 families have been relocated and another 30 are either still searching for a new unit or are
awaiting a transfer to a public housing unit. Of the 51 relocated households, 28 moved to public housing
units at other properties, 22 moved using a voucher, including 7 of whom moved to other jurisdictions,
and 1 family moved out on their own, leaving subsidized housing outright. Of the 30 remaining
households, 11 are waiting to move to other public housing units when they become available and 19
have vouchers and continue to search for a unit.
Chad Wakefield, Program Manager with Overland Pacific & Cutler, Inc., will review the attached
presentation with the Board.
FISCAL IMPACTSeptember 18, 2018 Contra Costa County Housing Authority 6
FISCAL IMPACT
Funding of approximately $1.3 million is provided in the Housing Authority's (HACCC) current budget
for the cost of the relocation consultants and all direct relocation costs that will be provided to families.
Of this amount, $1 million is targeted to direct relocation costs for the families of Las Deltas.
CONSEQUENCE OF NEGATIVE ACTION
None. Information item only.
CLERK'S ADDENDUM
ACCEPTED the report and DIRECTED staff to provide a status report on the demolition of the large
Las Deltas building and relocation efforts at the next meeting of the Housing Authority.
ATTACHMENTS
Las Deltas Relocation Presentation
September 18, 2018 Contra Costa County Housing Authority 7
Las Deltas Relocation
Program & Updates
Chad Wakefield, PMP, SR/WA, R/W-RAC
Program Manager
September 18, 2018
1
September 18, 2018 Contra Costa County Housing Authority 8
2
September 18, 2018 Contra Costa County Housing Authority 9
Overview of Presentation
Federal & State Relocation
Requirements
RAD Requirements
OPC’s Process
Progress to Date
Challenges
3
September 18, 2018 Contra Costa County Housing Authority 10
Legal Requirements
Relocation of Tenants At Las Deltas
Triggers Both
Federal Uniform Relocation Act
&
California Relocation Assistance Law and
Guidelines
4
September 18, 2018 Contra Costa County Housing Authority 11
URA & California Requirements
Prepare a Relocation Plan
Provide Advisory Services
Provide Notice of Rights and Benefits
Compensate for ALL Move Related Actual,
Reasonable and Necessary Out of Pocket Costs
Provide Referral to Comparable Housing Unit
Inspect Housing to Ensure it is Decent, Safe, &
Sanitary
Document Your Efforts
Provide an Appeals Process
5
September 18, 2018 Contra Costa County Housing Authority 12
Additional California Requirements
Governing Body Adoption/Approval of
Relocation Plan
Plan Can be Appealed to HCD
6
September 18, 2018 Contra Costa County Housing Authority 13
Advisory Services
Community meetings (give notice and take
notes)
1:1 Interviews ideally in tenant’s home
Informational statements/notices
Other required Notices
FAQs (not required but highly
recommended)
Provide an available and knowledgeable
team at reasonable hours
7
September 18, 2018 Contra Costa County Housing Authority 14
RAD Relocation Requirements
Right to Return
Can’t relocate until RCC received unless you have
prior approval from transaction manager
Relocation plan due before or with financing plan
where plan is required
Can transfer RAD assistance to other properties
(which is the case with Las Deltas)
8
September 18, 2018 Contra Costa County Housing Authority 15
OPC’s Relocation Process
PlanningGeneral Notices
Resident Meetings
Resident Interviews
Write Plan
Approve Plan
ExecutionReady Tenants
Eligibility Notices
Eligibility Meetings
Locate New Housing
Conduct Moves
Prepare/Process Claims
Distribute Payments
Maintain Files Throughout ClosingSpecialist Update File
Manager Review File
Auditor Review File
Corrective Actions If
Needed
Final Sign Offs and Return
Files
Monitor and Control
9
September 18, 2018 Contra Costa County Housing Authority 16
OPC’s Key Points of Emphasis
Constant Contact and Communications With
Households
Constant Referrals to New Housing
Constant Counseling to Assist Household Make a
Good Decision for Them
Careful Documentation
10
September 18, 2018 Contra Costa County Housing Authority 17
Progress to Date
Total Las Deltas Families Eligible for Relocation 81
Total Families That Have Moved 51
Moved to other public housing 28
Moved using voucher within HACCC jurisdiction 15
Moved using voucher outside of HACCC
jurisdiction
7
Moved and left HACCC programs 1
Total Families Pending Move 30
Waiting to move to other public housing unit 11
Already issued voucher, searching for a unit 19
Waiting for voucher to be issued 0
11
September 18, 2018 Contra Costa County Housing Authority 18
Challenges
Availability of voucher accepting units
Developing trust with the residents
Uncertain timelines informing resident decisions
Key Strategy to Overcome All:
1.Consistent content of communication
2.Consistent presence and offer of assistance
3.Persistence
12
September 18, 2018 Contra Costa County Housing Authority 19
Contact Information
Chad Wakefield, OPC
Tel 480.435.0623
cwakefield@opcservices.com
LinkedIn www.linkedin.com/in/chadwakefieldopc
www.opcservices.com
13
September 18, 2018 Contra Costa County Housing Authority 20
RECOMMENDATIONS
CONSIDER report on the final results for the Section 8 Management Assessment Plan (SEMAP), as
amended by HUD, for the Housing Authority of the County of Contra Costa (HACCC) for the period of
April 1, 2017 to March 31, 2018.
BACKGROUND
HUD utilizes SEMAP to evaluate a public housing authority’s (PHA) management of the HCV program.
SEMAP scores are based on a combination of electronic data reported to HUD at regular intervals by PHAs
and self-reported scores based on internal audits conducted by PHA staff for 13 different program
management indicators.
On May 22, 2018, the Board approved HACCC’s SEMAP submission of 125 out of 140 possible points for
fiscal year 2018. This translates to a SEMAP score of 89%, which is a standard performer. However, an
internal worksheet used by staff to score SEMAP mistakenly included the 5 point deconcentration bonus as
a mandatory element, thus placing the 5 bonus points in the denominator of 140 total SEMAP points.
HUD's final rating removed the bonus points from the denominator and showed HACCC's actual score as
125 out of 135 possible points for a SEMAP score of 93%. This makes HACCC a high performer for fiscal
year 2018.
Action of Board On: 09/18/2018 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Jannel George-Oden,
Commissioner
ABSENT:Federal D. Glover,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: September 18, 2018
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
D.4
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:September 18, 2018
Contra
Costa
County
Subject:HIGH PERFORMER FINAL RATING FOR THE U. S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT (HUD) SECTION EIGHT MANAGEMENT ASSESSMENT PLAN (SEMAP) FOR FISCA
September 18, 2018 Contra Costa County Housing Authority 21
BACKGROUND (CONT'D)
>
HUD's final scoring letter is attached.
FISCAL IMPACT
HUD provides over $105 million annually to serve low-income families in Contra Costa County via the
Housing Choice Voucher (HCV) rental assistance program. Failure in SEMAP could lead to a loss of
some or all of this funding.
CONSEQUENCE OF NEGATIVE ACTION
None. Information item only.
CLERK'S ADDENDUM
ATTACHMENTS
SEMAP High Performer Letter
September 18, 2018 Contra Costa County Housing Authority 22
September 18, 2018Contra Costa County Housing Authority23
September 18, 2018Contra Costa County Housing Authority24
RECOMMENDATIONS
ACCEPT report on the award of HUD Mainstream vouchers for non-elderly persons with disabilities to the
Housing Authority from the U.S. Department of Housing and Urban Development.
BACKGROUND
HUD's Mainstream program provides funding to assist non-elderly persons with disabilities who are:
• Transitioning out of institutional or other segregated setting;
• At serious risk of institutionalization;
• Homeless; or
• At risk of becoming homeless.
HACCC's primary partners in the Mainstream program will be the Housing Consortium of the East Bay
(HCEB) and the Health, Housing and Homeless Services Department of Contra Costa County (H3). Te
current capacity and record of running successful housing programs for disabled persons of all three
partners was a significant factor in the award of these vouchers.
The grant start date is still being negotiated with HUD, but it is expected that housing assistance will first
be available January 1, 2019.
Action of Board On: 09/18/2018 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Jannel George-Oden,
Commissioner
ABSENT:Federal D. Glover,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: September 18, 2018
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
D.5
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:September 18, 2018
Contra
Costa
County
Subject:AWARD OF HUD MAINSTREAM VOUCHERS FOR NON-ELDERLY PERSONS WITH DISABILITIES
September 18, 2018 Contra Costa County Housing Authority 25
BACKGROUND (CONT'D)
>
While all of HACCC's programs are available to serve the homeless via the normal application process,
Mainstream is one of 7 that HACCC operates that are targeted largely or solely to homeless individuals
and families. The programs, and the current number of participants in each, are as follows:
Shelter Plus Care 323
VASH 226
VASH (HACCC) (142)
VASH (Pittsburg) (84)
PBV 66
Lakeside Apartments (11)
Garden Park Apartments (27)
Idaho Apartments (28)
Total 615
New Mainstream 55
Moving On 50
Committed Total 720
FISCAL IMPACT
The U.S. Department of Housing and Urban Development (HUD) has awarded the Housing Authority
(HACCC) $896,234 in budget authority for a 12-month term to support 55 new vouchers under the
Mainstream voucher program.
CONSEQUENCE OF NEGATIVE ACTION
None. Informational item only.
CLERK'S ADDENDUM
ATTACHMENTS
Mainstream Award Letter
September 18, 2018 Contra Costa County Housing Authority 26
In administering the Mainstream Voucher Program, your agency must follow the Housing Choice Voucher
regulations in 24 CFR part 982. To ensure that the occupying families are recorded properly in the Information
Management System/Public and Indian Housing Information Center (IMS/PIC), you must record Mainstream
vouchers on line 2n of the form HUD-50058 (Family Report) and complete rent calculations on lines 12a though
12aj, as applicable. Additional information regarding the Mainstream Voucher Program can be found at
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
WASHINGTON, DC 20410-5000
OFFICE OF PUBLIC AND INDIAN HOUSING
Dear Executive Director:
September 5 , 2018
Danielle Bastarache
Deputy Assistant Secretary for
Public Housing and Voucher Programs
Sincerely
I am pleased to notify you that your public housing agency (PHA) has been awarded $896,234 in budget
authority for a 12-month term to support 55 Mainstream housing choice vouchers from the 2017 Mainstream
Voucher Program, Notice of Funding Availability (NOFA), FR-6100-N-43. The proposed effective date of the
award is November 1, 2018.
With your direct effort, these vouchers will help provide non-elderly persons with disabilities immediate
access to permanent housing.
Please contact your local HUD field office or contact HUD by email at mainstreamvouchers@hud.gov if
you have any questions or need any other information.
COUNTY OF CONTRA COSTA HSG AUTH
3133 ESTUDILLO ST
P O BOX 2759
MARTINEZ, CA 94553
CA011
The proposed effective date is the projected date that your PHA will begin leasing the Mainstream housing
choice voucher award. This proposed effective date is only a projection and can be modified. To change the
effective date, you must contact your Financial Analyst, at the Financial Management Center (FMC), within 10
business days from the date of this letter. If you do not contact your Financial Analyst to request a change to the
proposed effective date, funding under this award will be distributed to your agency in 1/12 distributions starting
on November 1, 2018. Please note effective dates prior to September 1, 2018 are not permitted. Once funding
for the award has been fully processed, the FMC will provide your agency with a revised Annual Contributions
Contract that reflects the obligation of funds and monthly disbursements will be scheduled.
http://www.hud.gov/program_offices/spm/gmomgmt/grantsinfo/fundingopps/fy17mainstreamvouchers
www.hud.gov espanol.hud.gov
September 18, 2018 Contra Costa County Housing Authority 27
RECOMMENDATIONS
APPROVE contract with Resource Environmental, Inc. (Resource), the lowest responsive and responsible
bidder, in the amount of $320,000 to perform lead base paint and asbestos abatement and demolish 6
apartment buildings (36 total units) at the Las Deltas public housing development in North Richmond; and
AUTHORIZE the Executive Director of the Housing Authority of the County of Contra Costa (HACCC),
or his designee, to execute a contract with Resource; and
AUTHORIZE the Executive Director, or his designee, to sign any escrow agreements prepared for the
Project to permit direct payment of retentions into escrow, or the substitution of securities for monies
withheld by the Housing Authority, to ensure performance under the contract, pursuant to Section 22300 of
the Public Contract Code.
BACKGROUND
The six buildings selected for demolition at the Las Deltas development have been identified as a
significant hazard by both the Contra Costa County Fire Protection District and HACCC. As a result of the
vacancies caused by the RAD conversion of Las Deltas, there has been an increase in the incidents of
breaking and entering into units at Las Deltas, primarily by homeless persons. Since the power is off in
Action of Board On: 09/18/2018 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Jannel George-Oden,
Commissioner
ABSENT:Federal D. Glover,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: September 18, 2018
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.1
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:September 18, 2018
Contra
Costa
County
Subject:CONTRACT WITH RESOURCE ENVIRONMENTAL, INC. TO ABATE AND DEMOLISH 6 BUILDINGS IN
THE LAS DELTAS PUBLIC HOUSING DEVELO
September 18, 2018 Contra Costa County Housing Authority 28
BACKGROUND (CONT'D)
>
most of the vacant units at Las Deltas, it has become more common to see people use propane tanks or to
use what are essentially campfires inside vacant units to cook and stay warm.
The Fire Protection District is most concerned about these six buildings because they are two-story,
connected units and it is difficult for them to determine if they have to rescue anyone trapped inside. The
remaining units at Las Deltas are either single-story duplexes or individual units. If funding permits,
HACCC will likely pursue demolition of other buildings on the main campus at Las Deltas.
At this point, staff expect to receive the final environmental clearances for the demolition in mid-September
and also approval from HUD for the demolition. Once these are both in hand, demolition will proceed.
HACCC received two bids to provide the abatement and demolition services at Las Deltas. The bids
received were as follows:
Resource Environmental. Inc. $320,000
Asbestos Management Group of California, Inc.$390,000
Resource submitted the lowest responsive and responsible bid at $320,000 and staff recommends that the
Board approve award of this contract to Resource Environmental, Inc.
FISCAL IMPACT
Funding for this Project is provided through HACCC’s annual Capital Fund grant from the United States
Department of Housing and Urban Development. Funding for this project is provided for in HACCC's
current budget.
CONSEQUENCE OF NEGATIVE ACTION
Should the Board of Commissioners elect not to award the contract to Resource, HACCC will need to
expend staff time and resources to rebid the project. A delay may also jeopardize the funding allocated to
the project. Finally, such action would also delay the needed demolition of these potentially hazardous
buildings.
CLERK'S ADDENDUM
September 18, 2018 Contra Costa County Housing Authority 29
RECOMMENDATIONS
RECEIVE the Housing Authority of the County of Contra Costa’s investment report for the quarter ending
June 30, 2018.
BACKGROUND
California Government Code (CGC) Section 53646 requires the Housing Authority of the County of
Contra Costa (HACCC) to present the Board of Commissioners with a quarterly investment report that
provides a complete description of HACCC’s portfolio.The report is required to show the issuers, type of
investments, maturity dates, par values (equal to market value here) and the current market values of each
component of the portfolio, including funds managed by third party contractors. It must also include the
source of the portfolio valuation (in HACCC’s case it is the issuer). Finally, the report must provide
certifications that (1) all investment actions executed since the last report have been made in full
compliance with the Investment Policy and; (2) HACCC will meet its expenditure obligations for the next
six months. (CGC 53646(b)).
The state-mandated report has been amended to indicate the amount of interest earned and how the interest
was allocated. The amended report is attached.
In summary, HACCC had $31,767.79 in interest earnings for the quarter ending June 30th, 2018. That
interest was earned within discrete programs and most of the interest earned is available only for use within
the program which earned the interest. Further, interest earnings may be restricted to specific purposes
Action of Board On: 09/18/2018 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Jannel George-Oden,
Commissioner
ABSENT:Federal D. Glover,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: September 18, 2018
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.2
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:September 18, 2018
Contra
Costa
County
Subject:INVESTMENT REPORT FOR THE QUARTER ENDING JUNE 30, 2018
September 18, 2018 Contra Costa County Housing Authority 30
within a given program.
The Housing Choice Voucher Program reserve as of 12/31/2013 held in cash and investments was
transitioned to HUD held program reserve account. The only restricted funds remaining in investments for
the Housing Voucher program is for the Family Self Sufficiency escrow account.
Non-restricted interest earnings within both the voucher and public housing programs must be used solely
within those programs, but such interest earnings can be used for a wider range of purposes within the
individual programs. The interest earned in the State and Local fund can be used for any purpose within
HACCC’s scope of operations.
The interest earned for the quarter ending June 30th, 2018 is shown below. A more detailed report is
attached.
September 18, 2018 Contra Costa County Housing Authority 31
BACKGROUND (CONT'D)
Public Housing Housing Choice Voucher
Fund Central Office State & Local
Unrestricted Interest
Earned
Restricted
Interest
Earned
Unrestricted
Interest
Earned
Unrestricted
Interest Earned
Unrestricted
Interest
Earned
$10,238.83 $1,306.38 $11,132.78 $5,328.00 $3,761.80
FISCAL IMPACT None. For reporting purposes only. CONSEQUENCE OF NEGATIVE ACTION Should the Board
of Commissioners elect not to accept the investment report it would result in an audit finding of non-compliance and
could ultimately affect future funding from the U.S. Department of Housing and Urban Development (HUD).
CLERK'S ADDENDUM
ATTACHMENTS Investment Report
September 18, 2018 Contra Costa County Housing Authority 32
September 18, 2018Contra Costa County Housing Authority33
September 18, 2018Contra Costa County Housing Authority34
September 18, 2018Contra Costa County Housing Authority35
September 18, 2018Contra Costa County Housing Authority36
RECOMMENDATIONS
ACCEPT the 1st Quarter (Unaudited) Budget Report for the period ending June 30, 2018.
BACKGROUND
This report is intended to provide the Board of Commissioners with an overview of the financial position of
the Housing Authority of the County of Contra Costa (HACCC) for the 1st quarter period ending 6/30/18.
The report begins with a summary of HACCC’s overall fiscal standing at the end of the quarter. The overall
numbers are then broken down by individual funds. Each fund overview includes a brief program summary
and an explanation of the variance between budgeted and actual performance.
AGENCY OVERVIEW: Budget Report
HACCC's overall budget position for the quarter ending 6/30/18 is shown in the chart below. Activity in
Section 8 Voucher and Housing Certificate programs had the most significant impact on HACCC's budget.
The variance increases in revenue of $1,204,826 is a result of Portability activities in the Housing Voucher
Program ($1,059,651) and a minor increase in Federal Funding in the Housing Certificate Program.
Action of Board On: 09/18/2018 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Jannel George-Oden,
Commissioner
ABSENT:Federal D. Glover,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: September 18, 2018
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.3
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:September 18, 2018
Contra
Costa
County
Subject:FY 2018-2019 1st QUARTER BUDGET REPORT
September 18, 2018 Contra Costa County Housing Authority 37
BACKGROUND (CONT'D)
>
The variance increase in expenditures of $827,172 was a direct result of Housing Assistance Payments (HAP) made in the
Housing Voucher Program for portability activities.
HACC Agency
Summary
Annual
Budget
1st Quarter
Actual
6/30/18
Remaining
FY Estimate Annual Total Variance
Revenue $ 136,171,937 $ 35,247,810 $ 102,128,953 $ 137,376,763 $ 1,204,826
Expenditures $ 137,140,246 $ 35,112,233 $ 102,855,185 $ 137,967,418 $ (827,172)
$ (968,309)$ 135,577 $ (726,232)$ (590,655)
The net change to reserves were an increase of $135,577. Unrestricted reserves increased by a total of $242,250 in the two
primary HUD programs, Housing Vouchers $147,628 and Public Housing $106,432.
Analysis of Agency
Reserves
Beginning
Balance 4/1/18
(Unaudited)
1st Quarter ending
6/30/18
(Unaudited)
Reserve
Balance period
ending 6/30/18
(Unaudited)
Total Reserves $ 11,338,334 $ 135,577 $ 11,473,911
Restricted Reserves
Housing Choice Vouchers $ -0-$ -0-$ -0-
Public Housing & Cap. Funds $ -0-$ -0-$ -0-
State & Local Programs $ 1,939,821 $ (106,673)$ 1,833,148
Housing Certificates Programs $ -0-$ -0-$ -0-
Total Restricted Reserves $ 1,939,821 $ (106,673)$ 1,833,148
Unrestricted Reserves
Housing Choice Vouchers $ 4,685,670 $ 147,628 $ 4,833,298
Public Housing & Cap. Funds $ 2,347,863 $ 106,432 $ 2,454,295
State & Local Programs $ 2,364,980 $ (11,347)$ 2,353,633*
Housing Certificates Programs $ -0- .$ (463)$ (463)
Total Unrestricted Reserves $ 9,398,513 $ 242,250 $ 9,640,763
* Does not include unfunded pension & opeb liability of roughly $15.9 million.
As a reminder, almost all reserves are restricted for use within each program. The designation of restricted or unrestricted
reserves merely indicates that the funds are obligated for special use within the program (restricted) or that they can be used for
any purpose tied to the program (unrestricted). The only reserves that can be used freely are unrestricted reserves within the State
and Local Programs that are not tied to the tax credit properties. These reserves can be used to support any of HACCC’s
programs.
FUNDS OVERVIEW:
Housing Choice Vouchers
Program Summary - The HCV program provides assistance to families in the private rental market. HACCC qualifies families
for the program based on income. These families find a home in the private rental market and HACCC provides them with a
subsidy via a HAP contract with the property owner. HAP is paid by HACCC directly to the owner. Through its HCV program,
HACCC is authorized to provide affordable housing assistance to a maximum of 6,936 families. However, funding constraints
limited program utilization to approximately 6,154 families.
Summary of Difference Between Budgeted and Annual Estimate :
Revenue – The revenue increase of $1,059,651 is a result of an families porting into Contra Costa County but being funded by
September 18, 2018 Contra Costa County Housing Authority 38
another Housing Authority.
Expenditures- The projected increase in expenditures of $ 835,085 is also a direct result of portability.
Housing
Choice
Vouchers
Annual Budget
1st Quarter Actual
6/30/18
(Unaudited)
Remaining FY
Estimate Annual Total Variance
Revenue $ 114,086,817 $ 29,581,355 $ 85,565,113 $ 115,146,468 $ 1,059,651
Expenditures $ 114,394,568 $ 29,433,727 $ 85,795,926 $ 115,229,653 $ (835,085)
$ (307,751)$ 147,628 $ (230,813)$ (83,185)
Analysis of Program Reserves:
Public Housing Operating and Capital Funds
Program Summary - HACCC owns and manages 1,179 public housing units at 16 different sites throughout the County.
Operating funds for these properties come from tenant rents as well as an operating subsidy received from HUD that is designed to
cover the gap between rents collected from the low-income tenants and annual operating expenses. HUD allocates the Capital
Fund annually via formula to approximately 3,200 housing authorities. Capital Fund grants may be used for development,
financing, modernization, and management improvements within public housing.
Summary of Difference Between Budgeted and Annual Estimate :
Revenue – The increase in revenue of $131,280 is a result of increased HUD funding over the annual budgeted amount for Capital
Fund.
Expenditures - The decrease in expenditures of $124,354 is a result of savings in operating costs.
Public Housing
Operating and
Capital Fund
Annual Budget
1st Quarter Actual
6/30/18
(Unaudited)
Remaining FY
Estimate Annual Total Variance
Revenue $ 10,857,881 $ 2,845,750 $ 8,143,411 $ 10,989,161 $ 131,280
Expenditures $ 11,454,689 $ 2,739,318 $ 8,591,017 $ 11,330,335 $ 124,354
$ (596,808)$ 106,432 $ (447,606)$ (341,174)
Analysis of Program Reserves:
Public Housing & Capital
Fund
Beginning
Balance 4/1/18
(Unaudited)
1st Quarter
6/30/18
(Unaudited)
Reserve Balance
period ending
6/30/18
(Unaudited)
Restricted Reserves $ -0-$ -0-$ -0-
Unrestricted Reserves $ 2,347,863 $ 106,432 $ 2,454,295
Total Reserves $ 2,347,863 $ 106,432 $ 2,454,295
Housing Choice Vouchers
Beginning
Balance 4/1/18
(Unaudited)
1st Quarter
6/30/18
(Unaudited)
Reserve Balance
period ending
6/30/18
(Unaudited)
Restricted Reserves $ -0-$ -0-$ -0-
Unrestricted Reserves $ 4,685,670 $ 147,628 $ 4,833,298
Total Reserves $ 4,685,670 $ 147,628 $ 4,833,298
September 18, 2018 Contra Costa County Housing Authority 39
State and Local Programs
Program Summary - HACCC administers a variety of programs and activities that are either not funded by HUD or that
involve non-restricted HUD funds. Currently, HACCC is the managing general partner for two tax credit projects (DeAnza
Gardens & Casa Del Rio) and also has a contract with the City of Antioch to run their rental rehabilitation program. HACCC
receives management fees for administering the Public Housing and HCV programs under HUD’s asset-management model. In
addition, the State and Local Program manages the employee pension and OPEB benefit program.
Summary of Difference between Budgeted and Annual Year-End Estimate:
Revenue –The projected decrease in revenue of $17,793 is related to rental loss in the tax credit programs in the amount of
$105,159. An additional $15,700 was lost in reduced management fees from the federal programs due reduced units in Public
Housing and Housing Vouchers.
Expenditures - The projected $17,793 reduction in expenditures is a result of savings in operating costs.
State & Local
Programs Annual Budget
1st Quarter Actual
6/30/18
(Unaudited)
Remaining FY
Estimate Annual Total Variance
Revenue $ 6,062,925 $ 1,394,872 $ 4,547,194 $ 5,942,066 $ (120,859)
Expenditures $ 6,122,738 $ 1,512,892 $ 4,592,054 $ 6,104,946 $ 17,793
$ (59,813)$ (118,020)$ (44,860)$ (162,880)
Analysis of Reserves:
State & Local Programs
Beginning
Balance 4/1/18
(Unaudited)
1st Quarter
6/30/18
(Unaudited)
Reserve Balance
Period ending
6/30/18
(Unaudited)
Restricted Reserves $ 1,939,821 $ (106,673)$ 1,833,148
Unrestricted Reserves $ 2,364,980 $ (11,347)$ 2,353,633*
Total Reserves $ 4,304,801 $ (118,020)$ 4,186,781
* does not include the unfunded pension & opeb liability of roughly 15.9 million.
Housing Certificate Programs
Program Summary - HACCC administers a Housing Certificate Program in administering the Continuum of Care Program
previously referred to as Shelter Plus Care. The Continuum of Care Program provides rental assistance for hard-to-serve homeless
persons with disabilities in connection with supportive services funded from sources outside the program. HACCC assists
approximately 319 clients under this program.
Summary of Difference Between Budgeted and Annual Year-End Estimate:
Revenue & Expenditure -The projected increase of $134,754 in revenue is tied to the increase of $134,232 in HAP expenses. HUD
increases revenue (to a budget cap) to reimburse HACCC for added rental costs.
Housing
Certificate
Programs
Annual Budget
1st Quarter Actual
6/30/18
(Unaudited)
Remaining FY
Estimate Annual Total Variance
Revenue $ 5,164,313 $ 1,425,832 $ 3,873,235 $ 5,299,067 $ 134,754
Expenditures $ 5,168,253 $ 1,426,295 $ 3,876,190 $ 5,302,485 $ (134,232)
$ (3,940)$ (463)$ (2,955)$ (3,418)
September 18, 2018 Contra Costa County Housing Authority 40
Analysis of Reserves:
Housing Certificate Programs
Beginning
Balance 4/1/18
(Unaudited)
1st Quarter
6/30/18
(Unaudited)
Reserve Balance
period ending
6/30/18
(Unaudited)
Restricted Reserves $ -0-$ 463 $ -0-
Unrestricted Reserves $ -0-$ 463 $ 463
Total Reserves $ -0-$ 463 $ 463
FISCAL IMPACT
None. Information item only.
CONSEQUENCE OF NEGATIVE ACTION
None. Information item only.
CLERK'S ADDENDUM
September 18, 2018 Contra Costa County Housing Authority 41