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Home My WebLink AboutMINUTES - 10091984 - 2.3 , a3 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY , CALIFORNIA Adopted this Order on October 9 , 1984 , by the following vote: AYES: Supervisors Powers , Fanden , Schroder , McPeak, Torlakson NOES: None ABSENT: None ABSTAIN: None -------------------------------------------------------------------- -------------------------------------------------------------------- SUBJECT: Adjustments to County Final 1984- 1985 Fiscal Year Budget Phil Batchelor , County Administrator , informed the Board that since the adoption of the Final Budget for fiscal year 1984- 1985, several favorable events have occurred which have made additional funds in the amount of $3,570,000 available to supplement existing appropriations . He stated that in conformance with the financial policy adopted by the Board , one-half of the additional funds would be used for high priority operating programs and one-half for capital projects . Mr . Batchelor presented a list of recommended allocations , (copy of which is attached hereto and by reference incorporated herein) based on the direction given by the Finance Committee and the Board as a whole during the final budget hearings . He cautioned that potential approval of Propositions 36 and 41 in the November election presents a very serious financial threat to the County and recommended that items on the report designated by an asterisk be held pending the outcome of said propositions . Supervisor Sunne W. McPeak noted that there are certain items on the aforesaid list which are absolutely essential and should be initiated , such as allocating funds for the local share of the new Detention Facility in order to take advantage of State bond funds . Lee Finney, representing Local 535, Service Employees International Union , appeared before the Board and urged resolution of the staffing crisis in Children' s Services by lifting the freeze in the Social Services Department and the immediate release of the $400,000 allocated to Children' s Services on the aforesaid list . Louise Aiello , Social Services Department , informed the Board that the department is in a staffing crisis and urged the immediate lifting of the freeze . Jane McClelland , Social Services Department , also urged the immediate lifting of the freeze . Supervisor Tom Powers noted that perhaps it would be possible to lift the freeze immediately on those positions which would be maintained whatever the outcome of Propositions 36 and 41 . Gene Brusatori , Assistant Director , Social Services Department , commented on the continued erosion of key personnel from his department and requested that the freeze be lifted immediately. Supervisor Tom Powers moved to approve the recommendations contained in the report from the County Administrator, to lift the freeze on those positions which would otherwise continue after the election regardless of the outcome of Propositions 36 and 41 , and to refer to the County Administrator and the Finance Committee the issue of lifting the freeze on all other positions and the additional staffing requested by the Social Services Department . 0040 Supervisor Robert I . Schroder seconded the motion and added that he felt that the Board as a whole should meet as the Finance Committee on November 8, 1984 , after the election , to determine whether action should be taken at that time . Supervisor Nancy C . Fanden requested clarification from the County Administrator as to why the freeze could not be lifted in the Social Service Department. Mr . Batchelor responded that he felt it would be unfair to the rest of the County departments to issue a blanket exemption to one department , but that he would agree to look at positions not contingent on the outcome of the election and exempt them on an individual basis . Board members being in agreement with the proposal made by Mr . Batchelor ,IT IS ORDERED that the recommendations contained in the October 4, 1984 report from the County Administrator relating to adjustments to the County Final Budget for Fiscal Year 1984- 1985 are APPROVED . IT IS FURTHER ORDERED that the freeze on positions within the Social Services Department that would otherwise continue after the election regardless of the outcome of Propositions 36 and 41 is LIFTED . IT IS FURTHER ORDERED that the issue of lifting the freeze on all other positions and the additional staffing requested by the Social Services Department is REFERRED to the Finance Committee (Supervisors Schroder and McPeak) and the County Administrator for further review . IT IS FURTHER ORDERED that a meeting is SCHEDULED on Thursday, November 8, 1984 for the Board as a whole meeting as the Finance Committee to take whatever action is appropriate based on the outcome of Propositions 36 and 41 . CC: Welfare Director Finance Committee County Administrator Personnel hereby cerlify 1h3t this Is a true ane corrent cop;of an action taken and en<c-red on the minutes of the Board of Supervisors on the date shown. ATTESTED: 3F PHIL BATCHELOR, Clerk of the Board of Supervisors and County Adminis'rutor QBy De;.0 ty 001 Ar -2- Board of Supervisors County Administrator Contra Tom Powers /� let DisDistricti County Administration Building Costa Nancy.C. Fanden Martinez, California 94553 2nd District (415) 372-4080 County L/LJl..1 Robert I.Schroder Phll Batchelor 3rd District County Administrator Sunne Wrtght McPeek 4th District Tom Tortakson 5th District October 4 , 1984 Board of Supervisors Administration Building Martinez , CA 94553 Dear Board Members: Re: Recommendations on Adjustments to County Final Budget for Fiscal Year 1984-1985 Since adoption of the Final Budget for fiscal year 1984-1985 , several favorable events have occurred which have made additional funds available to supplement existing appropriations. State legislation (AB 2468) has been enacted and signed by the Governor which will allow the County to allocate money in the Special District Augmentation Fund (SDAF) to the County Library, Library ,Service Areas and County Service Area P-6 . Also, an agreement was reached with representatives of the United Professional Firefighters and approved by the Board on September 25, 1984 settling the litigation on use of the SDAF for County Service Area P-6 (Police) . The Proposed Budget included funding in the total amount of $5. 8 million from the Special District Augmentation Fund as financing for the County Library ($2 . 2 million) and revenue for police services charged ($3. 6 million) to County Service Area P-6 . In order to meet the conditions of the agreement with the union and to set aside sufficient SDAF money for supplementary requests made by certain special districts , only $1. 0 million of SDAF financing is available for County Service Area P-6 , a reduction of $2. 6 million. Adjustments to the financing of the County Library to reflect an increase in the fund balance and increased property taxes allocated to the Library Fund based upon actual assessed valuation figures together with a budget reduction of $330, 000 reduced the County General Fund aid and results in a net General Fund saving of $3, 570, 000. 00148 Board of Supervisors 2. October 4 , 198.4 Allocation of Resources The recommended allocation of resources in the amount of $3, 570, 000 which follows conforms to the financial policy adopted by the Board whereby one-half of any additional revenue will be used for high-priority operating programs and services and the other one-half for capital projects to reduce the County' s dependency upon rentals and long-term financing costs. Potential approval by the electorate of Propositions 36 and 41 on November 6, 1984 , however, presents a very serious financial threat to the County and county special districts. Consequently, it is inadvisable to authorize expenditure of these additional funds at this time. It is recommended that the Board express its approval of the above allocations with the understanding that those items and amounts designated by an asterisk be held in abeyance pending determination by the electorate of these propositions. 1. Health Services a. Supplement Alcohol/Drug Abuse/Mental Health Division budget to provide up to 35 beds in a subacute facility at a cost of about $44 per day for the remainder of fiscal year 1984-1985. This supplementation will provide relief for L Ward and indicate to the State that we are attempting to reduce overutilization of Napa State Hospital. No commitments for expendi- ture of this allocation are to be made penda ing completion of a separate report on this matter and Board approval. $315 ,000* b. Extend the ambulance subsidy for one additional month. 30 , 000 2. Social Service a. Restore positions assigned to Children Protective Services to strengthen program and cope with soaring workload 4001000* b. Provide 5% COLA for contract agencies . 161500* C. Allocate to Center for Human Development for Drug Abuse Prevention Program at Contra Costa County Housing Authority projects. 3,500* 00149 Board of Supervisors 3. October 4, 1984 3. Probation Provide funding to restore staff ( 4) for Investigations and add (1) Psych. for C.S . $200 , 000* 4. Sheriff-Coroner Restore 8 Deputies to maintain patrol service level for unincorporated area. 320, 000* 5. District Attorney a. Add 2 Attorneys for Child Abuse/Sexual Assault Unit. Prior to implementation this proposal should be discussed with the Child Abuse Prevention Council. 80 , 000* b. Add 1 Clerk to Concord office for workload increase. 181500* C. Provide for increased cost of conversion of Fixed Term Attorneys to regular permanent employment. This item is to be held in abeyance pending review by the County Administrator and the new District Attorney and report to the Board. 50, 000* 6. Department of Agriculture a. Fund 1 position to continue programs for eradication of artichoke thistle and ground squirrels. 25 ,000* 7. Office of Revenue Collection Provide for establishment of new office for centralized billing and collection. This recommendation is subject to approval by the Board of the County Administrator' s report on this matter. 265,000 8. Board of Supervisors Supplement appropriation for Salaries and Employee Benefits pursuant to report of County Administrator on this matter. 25, 000 00150 Board of Supervisors 4 . October 4, 1984 9. Clerk of the Board Restore funding for 1 Clerk. $18, 500* 10. Cooperative Extension Supplement maintenance and operation appropriations to adequately support the unversity staff. 3, 000* 11. Planning Provide advance funding for East County Infrastructure Study. 15,000* Total Programs and Services $1, 785, 000 Capital Projects 1. Repair Various Hospital Roofing Problems A major reroofing program required at the Hospital is estimated to cost in excess of $1, 000, 000 . The recommended appropriation will provide for continued patching of the most severe leaks. $75 , 000 2. Hospital "J" Ward Improvements Repair of walls, flooring and wiring. Exlosure of porch to provide for additional secured space for the psychiatric unit. This project is to be deferred pending completion of a report on the work to be performed and subsequent approval by the Board. 60, 000* 3. Hospital Equipment Replace worn-out or obsolete equipment needed for operating requirements . 50,000 4. Office of Emergency Services/Communications Center Remodel the Edgar Shelter for OES and Sheriff's Communication Division. The total cost of the remodeling is approximately $600, 000 with $300 , 000 Federal revenue available for the project. The local cost ($300,000) can be met by the application of some existing matching funds leaving an additional County funding requirement of $55, 000 to complete this work. 55,000 00151 Board of Supervisors 5. October 4 , 1984 5. Courthouse Prepare and paint exterior (top floor) of building. $28, 000,%.- 6. Update County Plan Initiate review and update of County General Plan 125, 000+ t 7. Detention Facility Allocate the balance of available funds to the local share of the new Detention Facility to be applied to site selection and preliminary design services. 1, 392, 000 Total Capital Projects $1, 785, 000 Total Programs and Services 1, 785 , 000 Total Allocation $3, 570, 000 Recommendation It is recommended that the Board adopt this report, approve the adjustments to the County Budget for fiscal year 1984-1985 proposed in the report, direct the County Administrator to submit reports to the Board on certain matters prior to implementation as indicated above and direct that no commitments be made for expendi- tures on those items identified by an asterisk on the list of proposed allocations pending approval by the County Administrator following the November 6 election. Respectfully, V r� 13CL i PHIL BATCHELOR, County Administrator FF/aa N ` CONTRA COSTA COUNTY APPROPRIATION ADJUSTMENT T/C 2 7 I. DEPARTMENT OR ORGANIZATION UNIT: ACCOUNT COOING County Administrator ORGANIZATION SUB-OBJECT 2./ `ECREAS> INCREASE OBJECT Of EXPENSE OR FIXED ASSET ITEM /1 . Health Services - Hospital Subsidy 0465 3570 Contrib. to Enterprise Fund 155, 000 2 . Board of Supervisors 0001 1011 Permanent Salaries 21,550 1042 FICA 11573 1044 Retirement 1, 683 1063 SUI 86 1070 workers ' Comp. 108 Plant Acquisition 4415 4200 3. OES Remodel 55 ,000 4411 4101 4 . Detention Facility 11392, 000 0990 6301 Reserve for Contingencies 1,237,633 0990 6301 Appropriable Revenue 1, 237, 633 0259 3580 Contrib. to Other Funds 654 , 367 5. Office of Revenue Collection 0026 1011 Permanent Salaries 81 , 996 0026 1081 Labor Received 28 , 936 0026 2100 Office Expense 81050 0026 2102 Books, Periodicals , Subscription 100 0026 2110 Communications 2 , 800 0026 2170 Household Expense 1, 000 0026 2250 Rents , Leases of Equipment 3, 440 -'U`62G 2262 Occupancy Cost - Bldg. 17 ,000 0026 2270 Mtce . of Equipment 98 0026 2284 Requested Mtce. 300 0026 2301 Auto Mileage Employees 11200 APPROVED 3. EXPLANATION OF REQUEST AUDITOR-CONTROLLER To establish those appropriations included in the October 4 , 1984 report from the By: L41-e- Date / / County Administrator which were approved by the Board of Supervisors on October 9 , 1984 . COON ADMINISTRATOR 1. The contrib. to Health Services Enterpris Fund provides $30, 000 for extension of the By: Date�Lpt ambulance subsidy, $75,000 for repair of hospital roofs and $50, 000 for medical and BOARD OF SUPERVISORS laboratory equipment. 2 . Gross Salary and benefit increase of $25, 000 'is provided for YES , members of the Board of Supervisors. 3. To increase appropriation for the remodel of NO: the Edgar Shelter for the OES/Sheriff' s Communications Center. 4 . To establish Ona/ y/ appropriation for preliminary work on the ' ne De ention Facility. J.R. OLSSON, CLERK 4. Z.7 SISNAT URE TITLE DATE By: .�29, `� -� APrROPRIATION A POO S/ 3L ADJ. JOURNAL 10. (Pg. 1 of 2) (N 129 I+Sv.4/B3) SEE INSTRUCTIONS ON REVERE SIDE r sa (t CONTRA COSTA COUNTY APPROPRIATION ADJUSTMENT T/C 27 I. DEPARTMENT OR ORCANIZATION UNIT; ACCOUNT CODINC ORCANIZATION SUB-OBJECT 2. OBIECT OF EXPENSE OR FIXED ASSET ITEM DECREAS>E INCREAS 5. Office of Revenue Collection (continued) 0026 2303 Other Travel Employees 1150( 0026 2315 Data Processing Services 115188( 0026 4951 Office Equipment & Furniture 2 , 70( APPROVED 3. EXPLANATION OF REQUEST AUDITOR-CONTROLLER 5. To allocate appropriation of $265,000 By: `� P �" Dote )2/zK Per Board action of October 9, 1984 , X establishing the Office of Revenue Collection. COUNT ADMINISTRATOR ��,,yy��pp"" By: Dote i_�al/ BOARD OF SUPERVISORS YES- r � NO: � On J.R. OLSSON, CLERK 4. ASc�(• ,7^�• �i� MONATUNE TITLE DATE By: APPROPRIATION APOO AOJ. JOURNAL 10. q/ uN (N 129 h*V-4/e3) SEE INSTRUCTIONS ON REVERSE SIDE (Pg. 2 of 2)��/ _ CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUS ENT T/C 24 ACCOUNT CODING 1.DEPARTMENT OR ORGANIZATION UNIT: County Administrator ORGANIZATION ACCOUNT 2. REVENUE DESCRIPTION INCREASE DECREASE 0005 9990 Available Fund Balance 1 ,,237,,633.00 APPROVED 3. EXPLANATION OF REQUEST AUDITOR-CONTROLLER TO increase fund balance available resulting By: / 2(, Date `/ from enactment of AB 2468 and release of monies set aside for possible adverse ruling on United Profession COUN AD .I STRATOR Firefighters litigation which has been settled. By: Dat4Y/ BOARD OF SUPERVISORS YESt<4 " - NO: Date J.R. OLSSON, CLERK Asst. County Admin.(* S GNAT E TITLE DAT REVENUE ADJ. RAOO �3 JOURNAL NO. (M 8134 Rev. II/81) CONTRA COSTA COUNTY 2 \\\ APPROPRIATION ADJUSTMENT T/C 27 I. DEPARTMENT OR ORGANIZATION UNIT: ACCOUNT CODING MmAb sertiLe • eAl ORGANIZATION SUB'-OBJECT 2. FIXED SSET OBJECT OF EXPENSE OR FIXED ASSET ITEM ` 10. OUANTITT ECREAS> INCREASE HOSPITAL ENTERPRISE FUND 0540 2805 Ambulance 302000.00 0853 4549 Roof Repairs 759000.00 0853 4954 Lab F Med Equipment 502000.00 0995 6301 Reserve for Contingencies 1559000.00 0995 6301 Appropriable Revenue 1559000.00 APPROVED 3. EXPLANATION OF REQUEST AUDITOR-CONTROLLER By. Date 3/� / To increase budget for Capital Projects. As provided by Appropriation Adjustment AAP005131� COUNTY ADMINISTRATOR rw� By: Date / / BOARD OF SUPERVISORS Su;ervivirs Powers,Fanden, YES: Schroder,Did'e+k,Torlukwp NO: f Phil Batchelor, Clerk of the Board of Supervisors and County Adm:;lisus J 4. /� nSIGNATURE TITLE DATE .By: `� v' APPROPRIATION A P00 .5I 9/ ADJ. JOURNAL 10. IN 129 Rev, 7/77) SEE INSTRUCTIONS ON REVERSE SIDE /5W C. - CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING (.DEPARTMENT OR ORGANIZATION UNIT: t 7-<DECREASE>ORGANIZATION REVENUE ACCOUNT Z' REVENUE DESCRIPTION INCREASE HOSPITAL ENTERPRISE FUND 0540 9865 County Contribution to Enterprise Funds 30,000.00 0853 9865 County Contribution to Enterprise Funds 125,000.00 APPROVED 3. EXPLANATION OF REQUEST AUDITOR-CONTROLLER' Bw,z,i � Date 3/I /PS To increase County Contribution to Enterprise Fund - Hospital, See AP00 5131. COUN DMINISTf�STOR Dote I" BOARD OF SUPERWSORS 34emsors Poaers.Tandee, YES: 3dsa..icc,N j;e4k,Torlaksua NO: — DateO Phil Batchelor, Clerk of the Board of Supervisorsand C untyAdministratof SIGNATURE TITLE GATE By: kE�L'(d�/1[Q-ul REVENUE ADJ. R A00 JOURNAL N0. /� (M 8134 Rev. II/61) 5 zo