HomeMy WebLinkAboutMINUTES - 10091984 - 1.39 • � 3q ,
BOARD OF SUPERVISORS
FROM: Phil Batchelor, County Administrator ContraCosta
DATE: October 1 , 1984 County
SUBJECT: Request for Proposal Allocation Process for
State Child Care Maintenance of Effort Funds
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
Authorize Social Service Director to disburse California State Department of Education
child care maintenance of effort requirement funds using a Request for Proposal process
effective for Fiscal Year 1985-1986.
BACKGROUND:
Before appropriating State child care funds, the California State Department of Education
requires certification from the County that the level of expenditure for child care
services provided by the County will be maintained at the FY 1970-1971 level . In
addition, the State requires a Maintenance of Effort (MOE) from the County (county share).
Although the Social Service Department would prefer to pay MOE funds to the State for
this disbursement as they have in the past, the 1982 Budget Act deleted that option
and the County is required to allocate its MOE funds.
Farthe past three fiscal years, the County has divided this money equally among eight
State-licensed day care operators, irrespective of need, by means of Short Form contracts.
The day care operators have used the funds for services and/or equipment.
The Social Service Director proposed a change in the allocation process for MOE funds.
The Director recommends the use of a County Request for Proposal (RFP) process so as
to more accurately assess the need of the child care agencies for use of the funds.
This process would also be helpful for the Department to determine the ability of
agencies to administer the County funds they might receive through a 'County contract.
The allocation process the Department has recommended and used in the past does not
address itself to either of these issues.
The Social Service Department RFP process has been streamlined to reduce superfluous
State requirements, but is still more time consuming than simply "allocating" money.
However, the process is more efficient and responsive to the needs of child care providers
than simply dividing funds among certain agencies by eight separate Short Form contracts
with insufficient data. Time savings will be realized if the funds are provided to
fewer than eight contractors.
The State has no requirements in reference to allocation of MOE funds except that they
must be used for child day care services, including use by the Department for administra-
tion. The Board of Supervisors and the Department have ultimate responsibility for
how and for what child care agencies use MOE funds.
CONTINUED ON ATTACHMENT: X YES SIGNATURE: Z&a/ : /o//%�[�'
XXRECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
-__X APPROVE OTHER
SIGNATURE(S)
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ACTION OF BOARD ON October 9. 1984 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
V TT , TV
UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BQ7pT 1 (}
Count Administrator OF SUPERVISORS ON THE DATE SHOWN. ��}} ��JJ 1 V
County -
CC: County Welfare Director ATTESTED Octo}er 9 , 1984
County Auditor
Phil Batchelor Clerk of the Board of
qw-,eryiSvS a�our.ty
M382/7.83 BY -. DEPUTY DEPUTY
-2-
MOE funds have been allocated with no fiscal requirements other than providing
the Department with a copy of the end-of-year annual audit. The RFP process,
used by the State for allocation of funds, enables the Department to maintain
administrative control in both fiscal and program areas, as well as better
evaluating service needs of children. Each of the agencies currently receiving
funds could compete in a fair and equitable manner, allowing the Department to
allocate funds to several , or possibly all , of the agencies currently receiving
funds. It would also provide the opportunity for agencies to receive additional
funds.
We concur with the Department's request to use a Request for Proposal process in
allocating Maintenance of Effort funds for child care. The current allocation
process may have been considered by those agencies who have received funds in the
past and are anticipating funding for Fiscal Year 1984-1985. Also, the Department
should plan their RFP process so as to allow for an orderly transition into the
next budget cycle and to afford child care agencies the greatest opportunity to
participate in such a process.
Therefore, we recommend that the Director be authorized to use an RFP process
for MOE child care funds, effective for FY 1985-1986.