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Home My WebLink AboutMINUTES - 10091984 - 1.27 . , POSITION ADJUSTMENT REQUEST No. A633 Date: 8/29/84 Dept. No; (; `�` Copers Department Auditor-Controller Budget Unit No. Di0 _ Org. No. 1010 Agency No. � Action Requested: Reclassify Account ClAerkiiii IAkk8n"�28 to Accounting Technician MVIL Proposed Effective Date: ASAP Explain why adjustment is needed: To align classification with level of duties being_ _. performed. Classification Questionnaire attached: Yes [] No Estimated cost of adjustment: $ 1995 Cost is within department's budget: Yes No If not within budget, use reverse side to explain how costs are to bfun d. Department must initiate necessary appropriation adjustment. Use additional sheets for further explanations or comments. fOV) Department Head Personnel Department Recommendation Date: Reclassify Account Clerk III position #28, Salary Level C5 1175 (1471-1788) to Accounting Technician, Salary Level C5 1267 (1613-1960) . Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt Salary Schedule, as described above. Effective: C) day following Board action. d= o ,g J C—' Date *� for Directo o Personnel County Administrator Recommendation -�-8� p Approve Recommendation of Director of Personnel Date: 10 D Disapprove Recommendation of Director of Personnel 0 Other: ;f for County Administr r Board of Supervisors Action OCT 9 1984 Attest: Adjustment APPROVED/DTSAPPRVV'ED on Phil Batchelor, Clerk of the Board Date` OCT 9 1984 of Super 'sors and Count o®0 a 1 Admin' r B APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RI Y Deputy Clerk M347 6/82 I .~ CONTRA COSTA COUNTY C LASSI FIC ATION QUEST IONN AIRE AIDITOR GENERAL ACCOUNTING/TRUS - NAM DEPARTMENT DIVISION E OFFICIAL JOB CLASSIFICATION WORKING JOB TITLE Ploce of Work and Assigned Hours Tine Requited Description of Work: INTEREST BEARING ACCOUNTS. CHECK WITH THE TAX COLLECTOR FOR PROPERTY INVOLVED IN CONDEMNATION CASES, TO VERIFY OUTSTANDING TAXES PRIOR TO DISBURS- ING MONIES HELD IN TRUST. FINES &FEES TRUST (FD8131) FINES AND FEES DISTRIBUTION , WORKING WITH COURTS, RECORDERS OFFICE, PROBATION OFFICE AND HEALTH DEPARTMENT IN RECEIVING REVENUE AND DISBURSING THESE REVENUES TO CITIES, AGENCIES, STATE AND; COUNTY FUNDS. PROCESSING ALL ADJUSTMENTS NEEDED TO A VARIETY OF ACCOUNTS. PROCESSING STATE FORMS NEEDED TO ACCOMPANY WARRANTS TO THE STATE. SCHOOL FACILITY FUND SFD.813! ) WORK WITH PLANNING DEPT. -PUBLIC WORKS AND SCHOOL DISTRICTS. MONIES RECEIVED IN THIS TRUST FUND ARE DISBURSED OUARTLEY BY JOURNAL TO VARIOUS SCHOOL DISTRICTS. ARK DEDICATION TRUST FUND(FD8136) WORK WITH PLANNING DEPT. IN DEPOSITING LL REVENUE RECEIVED. ALL MONIES ARE DISBURSED BY BOARD ORDERS TO DISTRICTS, GENCIES AND COUNTY GENERAL FUND. CLAIMED DEPOSITS (FUND 8137) UNCLAIMED MONIES DEPOSITED AND DISBURSED MUST OLLOW STATE CODES. THIS TRUST FUND INVOLVES WORKING WITH INTERNAL AUDIT D THE TREASURERS OFFICE. MONIES TO GENERAL FUND MUST BE APPROVED BY OARD ORDERS. EDERAL & STATE PROJECTS-FUND_ C8150) INPUT DOCUMENTS ARE RECEIVED FROM EDICAL SERVICES AND AUDITORS ACCTS/REC. DISBURSEMENT MUST BE FOLLOWED ACCORDING TO FEDERAL AND STATE CODES. OCIAL SERVICE MONEY MANAGEMENT PROGRAMtTRUST FUND (8126 ^I SET THE SCHEDULES AND COORDINATE THE WORK PROCESSED BY DATA PROCESSING THROUGH THE AUDITOR'S TRUST FUND FOR THIS MONEY MANAGEMENT PROGRAM. I ACT AS LIAISON BETWEEN THE SOCIAL SERVICE DEPARTMENT AND DATA PROCESSING PROGRAMMING AND PRODUCTION TO RESOLVE ANT PROBLEMS WITH THE TFA SYSTEM. PUBLIC ADMINISTRATION FUND (8107) I. RECONCILE THIS TRUST FUND EACH YEAR AND WORK WITH THE DEPARTMENT IN CORRECTING ERRORS TO INDIVIDUAL TRUST ACCOUNTS. SET-UP ANY NEW ACCOUNTS OR DELETE IN OUR FINANCIAL SYSTEM. Ax 75 00092 CONTRA COSTA COUNTY C L A S S I F I C A T I O N O U E S T 1 O N N A I R E PAT BURZDAK AUDITOR TRUST & GENERAL ACCOUNTING NAMEDEPARTMENT DIVISION OFFICIAL JOB CLASSIFICATION WORKING JOB TITLE Pl.Ce of Won .nd A5>:,.,ec T:cne Requ u<C D-sCrvpt:on of Wbrk: 5% gONDSBEEN ASSIGNEDTHE RESPONSIBLITY OF KEEPING THE BOND SYSTEM WHICH CES WITH THE GENERAL LEDGER, RECONCILED. THESE DUTIES INVOLVE THE NG: -A. LEAD-DIRECT COUNTER ACCOUNT-CLERKII IN PAYING THE BONDS AND INTEREST DUE EACH MONTH ON DAILY BASIS. B. SUBMITTING INPUT WHICH GENERATES VARIOUS MONTHLY REPORTS AND YEAR-TO-DATE REPORTS. C. SETTING UP NEW BOND ISSUES INTO COMPUTER WHICH INVOLVES ACCURATE CALCULATIONS D. CALLED BONDS WHICH ARE CALLED TWICE A YEAR MUST BE RESEACHED AND SET-UP INTO BOND SYSTEM. STATE CODES AND REGULATIONS MUST BE FOLLOWED. E. YEAR-END REPORTS WHICH MUST BE ACCURATE FOR OUR YEARLY FINANCIAL REPORT. ALL CORRECTIONS ARE PROCESSED THROUGH ME. F. WORKING WITH GRAND JURY AUDITORS, DATE PROCESSING PERSONNEL WHEN BOND SYSTEM IS HAVING PROBLEMS. . WORKERS COMPENSATION FUND I RECONCILE THE BANK ACCOUNT INVOLVING THE WORKERS COMP FUND. THIS ACCOUNT IS FOR PAYING ALL MEDICAL EXPENSES CONNECTED WITH WORK INJURIES. I MUST WORK CLERKS IN PERSONNEL IN KEEPING THIS ACCOUNT RECONCILED. I VERIFY ALL CHECKS ISSUED BY CONTRA COSTA COUNTY TO BE DEPOSITED IN FUND. I ALSO VERIFY ALL STOP PAYS AND RE-ISSUES AGAINST THIS FUND. 45% AUDITORS TRUST SECTION i ESTABLISH AND MAINTAIN CONTROLS AND SUBSIDIARY ACCOUNTING RECORDS AND JOURNALS INVOLVING A WIDE VARIETY OF ACCOUNTS AND TRANSACTIONS FOR VARIOUS TRUST FUNDS THE TRUSTS FUNDS REQUIRE THE FOLLOWING: ; A. INPUT DOCUMENTS TO DATA PROCESSING FOR REVENUE, DISBURSEMENTS AND } TRANSFERS TO TRUST FUNDS B. REVIEW DOCUMENTS AUTHORIZING DISBURSEMENT FROM THE VARIOUS FUNDS AND ACCOUNTS FOR CONFORMANCE TO EXISTING STANDARDS AND PROCEDURAL R€QUIREMENTS C. MAINTAIN CONTROLS, RECONCILE COMPUTER PRINTOUTS AND BALANCE TRUST FUNDS. D. AUTHORIZE DISBURSEMENT AND REQUEST COUNTY COUNTER WARRANTS TO BE ISSUED. E. RECONCILE TRUST FUND SUBSIDIARY TO GENERAL LEDGER, DETERMINING AND PROCESSING CORRECTIONS NEEDED. F. ISSUE JOURNALS TO CORRECT OR TRANSFER FUNDS G. CONFER WITH OUTSIDE AUDITORS, GRAND JURY, VARIOUS DEPARTMENT. PERSONNEL CONCERNING THE VARIOUS TRUST FUNDS. THE FOLLOWING TRUST FUNDS ARE MY RESPONSIBILITY STATE OF CALIFORNIA TRUST CFD 8011) CALCULATE AND PREPARE THE SEMI-ANNUAL STATE SETTLEMENT. PREPARE STATE REPORTS TO BE SUBMITTED WITH WARRANT MAILED TO STATE. SPECIAL DEPOSITS CFD 8109) MONIES PUT INTO TRUST BY DIFFERENT COUNTY DEPART- MENTS AND SPECIAL DISTRICTS TO BE LATER DISBURSED. THIS TRUST FUND HAS A WIDE VARIETY OF ACCOUNTS. JUDICIAL DEPOSITS (FD 8110) REVIEW COURT ORDERS FOR DISBURSEMENT OF FUNDS HELD IN TRUST. WORK WITH THE COUNTY'S CLERK OFFICE AND ATTORNEYS TO HAVE AK 75 CORRECTIONS MADE TO THE COURT ORDERS TO CONFORM WITH AUDITOR'S POLICY. ESCHEAT UNCLAIMED DEPOSITS TO THE STATE PER CALIFORNIA CIVIL CODE. RESEARCH ACCOUNTS AND PREPARE FORMS AND ISSUE WARRANT TO THE STATE. NOTIFY THETREASURER'S ,OFFICE OF AMOUNTS TO INVEST FOR SUPERIOR COURT CASES, AND MAINTAIN A FILE ON 00 0 9 3 st Machines or Equipment Operated as Part of Job: 1CULATOR, MICRO-FICHE, MICROFILM,READER-PRINTER, ENCODER, XEROX, BATES, TYPEWRITER, IBM PERSONAL- msignate the name and title of the person who supervises position COMPUTER-LOTUS PROGRAM AND PC FILES est the names of employees supervised. If a whole unit is supervised simply name the unit and state t e number of employees. aILY PERSONAL AND TELEPHONE CONTACT WITH COUNTY PERSONNEL CONCERNING FUNCTIONS AND OPERATIONS FINANCIAL SYSTEM, BOND SYSTEM AND TRUST FUND ACCOUNTS. public contacts are required either in person or by phone, stale with whom, and in general, for what purposes: CISIONS DETERMING THE PROPER CORRECTIVE ACTION NECESSARY TO INSURE THE ACCURACY AND COMPLETENESS INPUT FOR BOTH CENTRAL FINANCE SYSTEM, BOND SYSTEM AND TRUST SYSTEM. hat decisions must be made in performing the work: iROROUGH UNDERSTANDING OF THE INTRICACIES AND COMPLEXITIES OF THE CENTRAL FINANCE SYSTEM, BOND YSTEM, TRUST SYSTEM"AYD ITS RELATED INTERFACING SUB-SYSTEM. IN ORDER TO RELATE JOB ASSIGNMENTS TO CCOUNTING PRINCIPALS, A CONCEPTUAL UNDERSTANDING OF GOVERNMENTAL ACCOUNTING IS NECESSARY FOR ROPER rompimm OF CORRFCTToNC that parts of the job require the greatest skill, knowledge, and involve the greatest responsibility rhe above statements accurately describe this job as it has been for the past 6 and � - I ,ly.e'a�rs -,_ ` onl /sy (Signature) -^✓L�.�R..J/L)7. /r ( Date) COMMENTS OF IMMEDIATE SUPERVISOR n what way are the above statements incomplete, inaccurate or misleading: 'mt— itrs Dc'�S NC'S� Mac-�l7i ta.J - S/n.f-L'.tAL P/l .TtEG.TS T/�f9T f32:Ss� f�.✓d /'.-�.dE�/.t'r Nhat is the Lbasic purpose or function of this position ? �. C/As r c. ,o W12JOn.S.L On ../! 'ib.J c j/.t �as. .O..J /s Co-✓7'L/lo�. /�./.-C/so✓tf- �fJ�+-��..c�� ` C.o.+./s�n�( o.s �`s*�. vi92.o:/s' fc��rG•es .9,✓D 2ff�af� �,.%nu'yZ" ��/A�.l�'E,. � �,✓r9.✓c,q.L , 12>�c>�s wo<i7c1 �� 9ries'7Lrfl.,t,o� .. Whatchangeshave..occurred in llthe work of))this position 7 //+�' /Nc/c/S/nirt✓ � Y/�2� /�'11d,//��/�r�C�o%nlT1N .T7�i,.{✓G7io�+.Cs cis H ,e£Gfs/� 4y6.Zhv2f (S/✓s_ i7�G. G3� /N u� V�uGe9� �7 uJ)7✓ry/�O J�e:�� /vi What parts of this job do you check or review closely and why C> ��s/c�E✓� Ani.D .�9i S/iS7�fldC� /S G7/vim-✓ o.✓�y rim o+t� /PFQ'it'i7- /r6--t//eGIJ O Sc`sc /c-•4&__5 /9AA(b 1.,41/-- fh �ZS /5 �O.✓�/P G✓Ae✓ It the position requires typing or shorthand, are they incidental or essential ? �..( Typing: TimeRequired Shorthand: Time Required: State *,hot you believe to be the special certificates and minimum amounts of training and experience required to perform this job: Required education: Required experience: ' Required license or certificate ;T/ ' (signature . E`��r-�'� A (Date) COMMENTS OF DEPARTMENT HEAD 1 ) r Commont on the ^talemenl of the employee and supervisor. Designate any other positions in the department which you believe are similar in duties and response b;1i ties. (Signature) (Dote OID094 CONTRA COSTA COUNTY CLASSI FICATION QUESTIONNAIRE o PATRICIA M BURZDAK AUDITOR ` ! ` ('ENERAL ACCOUNTINGITR11ST NAME DEPARTMENT DIVISION FI!:I"' 11 3 36 Pi-- `bl C!VI: SERViCt. ACCOUNTING TECHNICIAN SYSTEM CONTROL/TRUST UNIT ACCOUNT CLERK FINANCE BDG./MART= OFFICIAL JOB CLASSIFICATION WORKING JOB TITLE Place of Work and Assigned Hours Time Required Description of Work: 50% I AM ASSIGNED THE RESPONSIBLITY OF EXERCISING CONTROLS OVER THE CENTRAL ACCOUNTING SYSTEM BY PERFORMING FUNCTIONS SUCH AS SYSTEM—LEDGER BALANCING AND RECONCILE INPUT—OUTPUT CONTROL, AND THE REDEEMED WARRANT PROGRAM. SYSTEM —LEDGER BALANCING AND RECONCILIATION I PERFORM SEMI—EEEKLY AND MONTHLY CONTROL CHECKS BY POSTING .TO WORKSHEET TO INSURE THE ACCURACY OF THE HIGHLY MECHANIZED FINANCE SYSTEM. I ACCOMPLISH THIS BY BALANCING THE ACCEPTED TRANSACTIONS BY TYPE (ENCUMBRANCES, DEPOSIT PERMITS, JOURNALS, ETC.) TO THE APPROPRIATE POSTING JOURNALS, BALANCING THE POSTING JOURNALS TO THE VARIOUS LEDGERS OR FILES OF THE ACCOUNTING SYSTEM, AND BY BAL— ANCING THE CONTROLLING WORKSHEETS TO THE VARIOUS MONTHLY LEDGER REPORTS BEFORE DISTRIBUTION TO ALL COUNTY DEPARTMENTS, DISTRICTS AND AGENCIES . MAINTAIN A TREASURER'S CASH RECONCILIATION WORKSHEET AND ASSIST THE TREASURER IN IDENTIFYING ANY DISCREPANCIES BETWEEN CASH IN THE CENTRAL SYSTEM AND TREASURERS CASH CONTROL FUND. INPUT—OUTPUT CONTROL REVIEW DEPOSIT PERMITS, TREASURERS JOURNALS, WARRANT CANCELLATIONS, COUNTER WARRANT ISSUES, FOR VALIDITY AND COMPLETENESS PRIOR TO INPUT INTO THE SYSTEM. MAINTAIN COMMUNICATION WITH VARIOUS ORGANIZATIONS, INCLUDING DATA PROCESSING TO VERIFY THAT DATA FROM VARIOUS SYSTEMS SUCCESSFULY INTERFACE WITH THE CENTRAL ACCOUNTING SYSTEM AT THE PROPER TIME. I FURTHER INSTRUCT AND INFORM INDIVIDUAL OF TRANSACTION CODING PREPARATION AND THE EFFECTS OF THE TRANSACTION CODES UPON THE FILES AND THE SYSTEM. I HAVE THE RESPONSIBILITY OF PREPARING THE DOCUMENT WHICH INITIATES DAILY PRO— CESSING OF THE FINANCE SYSTEM. RECEIVE AND REVIEW REPORTS PROCESSED BY THE CENTRAL SYSTEM AND CHECK THE BATCH CONTROL FOR ANY DISCREPANCIES IN TOTALS, REJECTIONS, INTERFACE INPUT ERRORS, KEYPUNCH ERRORS, GENERAL LEDGER AND COUNTER WARRANTS SUSPENSE ITEMS, OR ANY ERRORS.WHICH MIGHT PASS PRESENT SYSTEM EDITS. I THEN IDENTIFY, CORRECT AND RESUBMIT TRANSACTIONS AND INFORM PROPER INDIVIDUALS OF PROBLEMS AND, IF KNOWN, CORRECTIVE ACTION TO TAKE. REDEEMED WARRANT PROGRAM MAINTAIN INPUT AND OUTPUT CONTROL OF THE REDEEMED WARRANT SYSTEM WHICH IS A COMPUTER SYSTEM DESIGNED TO CONTROL ISSUES, CANCELS AND REDEMPTIONS OF ALL WARRANT TYPES AND PROVIDES ACCURATE DAILY WARRANT OUTSTANDING INFORMATION FOR THE COUNTY TREASURER. THIS SYSTEM INTERFACES TO AND FORM THE CENTRAL FINANCE SYSTEM NECESSITATING THAT I INSURE ACCURACY AND COMPLETENESS OF ALL WARRANTS IN BOTH SYSTEMS. GENERAL ACCOUNTING FUNCTIONS I ASSIST IN THE PREPARATION OF YEAR.—END FINANCE REPORTS FOR ALL DISTRICTS SPECIAL DISTRICTS AND AGENCIES IN THE COUNTY BY POSTING EXPENDITURE, REVENUE AND GENERAL LEDGER INFORMATION TO APPROPRIATE STATEMENTS. I PREPARE MANY JOURNALS INVOLVING THE FOLLOWING SUBJECTS, RETURNED CHECKS, NEW BOND ISSUES, CORRECTIONS TO BOND SYSTEM, AND MISCELLANCEOUS CORRECTIONS. RESEARCH OF VARIOUS PROBLEMS WHICH OCCUR WITHIN THE SCOPE OF GENERAL ACCOUNTING. AK 75 00095