HomeMy WebLinkAboutMINUTES - 05222018 -
CALENDAR FOR THE BOARD OF
COMMISSIONERS
BOARD CHAMBERS ROOM 107, COUNTY ADMINISTRATION BUILDING
651 PINE STREET
MARTINEZ, CALIFORNIA 94553-1229
KAREN MITCHOFF, CHAIR
JOHN GIOIA, VICE CHAIR
CANDACE ANDERSEN
DIANE BURGIS
FEDERAL D. GLOVER
FAY NATHANIEL
JANNEL GEORGE-ODEN
JOSEPH VILLARREAL, EXECUTIVE DIRECTOR, (925) 957-8000
PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO
AN ITEM THAT IS ON THE AGENDA, WILL BE LIMITED TO TWO (2) MINUTES.
The Board Chair may reduce the amount of time allotted per speaker at the beginning of each item
or public comment period
depending on the number of speakers and the business of the day.
Your patience is appreciated.
A closed session may be called at the discretion of the Board Chair.
Staff reports related to open session items on the agenda are also accessible on line at
www.co.contra-costa.ca.us.
SPECIAL MEETING
ANNOTATED AGENDA & MINUTES
May 22, 2018
***Please note time change***
1:00 P.M. Convene and call to order.
CONSIDER CONSENT ITEMS: (Items listed as C.1 through C.5 on the following agenda ) -
Items are subject to removal from the Consent Calendar by request from any
Commissioner or on request for discussion by a member of the public. Items removed
from the Consent Calendar will be considered with the Discussion Items.
DISCUSSION ITEMS
D. 1 CONSIDER Consent Items previously removed.
May 22, 2018 Contra Costa County Housing Authority 1
D. 1 CONSIDER Consent Items previously removed.
There were no items removed from consent for discussion.
D. 2 PUBLIC COMMENT (2 Minutes/Speaker)
There were no requests to speak at public comment.
D.3 CONSIDER adopting Resolution No. 5211 certifying the results for the Housing
Authority's Section 8 Management Assessment Plan, subject to U.S. Department
of Housing and Urban Development confirmatory review, for the period April 1,
2017 through March 31, 2018.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Jannel George-Oden AYE
D.4 CONSIDER accepting report on the award of HUD-Veterans Affairs Supportive
Housing vouchers to the Housing Authority from the U.S. Department of Housing
and Urban Development.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Jannel George-Oden AYE
D.5 RECEIVE oral report on the Family Self-Sufficiency program.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Jannel George-Oden AYE
May 22, 2018 Contra Costa County Housing Authority 2
ADJOURN
Adjourned today's meeting at 1:15 p.m.
CONSENT ITEMS:
C.1 APPROVE and AUTHORIZE the Housing Authority Executive Director, or
designee, to execute a contract with the City of Pittsburg in an amount not to
exceed $158,000 to provide additional law enforcement services at the El Pueblo
public housing development for the period June 1, 2018 through May 31, 2019.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Jannel George-Oden AYE
C.2 APPROVE and AUTHORIZE the Housing Authority Executive Director, or
designee, to execute a contract with Contra Costa County in an amount not to
exceed $493,000 to provide additional law enforcement services at the Bayo Vista
and Las Deltas public housing developments for the period June 1, 2018 through
May 31, 2019.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Jannel George-Oden AYE
C.3 ADOPT Resolution No. 5212 to approve collection loss write-offs in the public
housing program in the amount of $ 50,381.06 for the quarter ending March 31,
2018.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
May 22, 2018 Contra Costa County Housing Authority 3
Commissioner Federal D. Glover AYE
Commissioner Jannel George-Oden AYE
C.4 ACCEPT the 4th Quarter (Unaudited) Budget Report for the period ending March
31, 2018.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Jannel George-Oden AYE
C.5 ACCEPT report on the relocation status of the families at the Las Deltas public
housing development in North Richmond.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Jannel George-Oden AYE
GENERAL INFORMATION
Persons who wish to address the Board of Commissioners should complete the form provided for
that purpose and furnish a copy of any written statement to the Clerk.
All matters listed under CONSENT ITEMS are considered by the Board of Commissioners to be
routine and will be enacted by one motion. There will be no separate discussion of these items
unless requested by a member of the Board or a member of the public prior to the time the
Commission votes on the motion to adopt.
Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair
calls for comments from those persons who are in support thereof or in opposition thereto. After
persons have spoken, the hearing is closed and the matter is subject to discussion and action by the
Board.
Comments on matters listed on the agenda or otherwise within the purview of the Board of
Commissioners can be submitted to the office of the Clerk of the Board via mail: Board of
Commissioners, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913; or via the
County’s web page: www.co.contracosta.ca.us, by clicking “Submit Public Comment” (the last
May 22, 2018 Contra Costa County Housing Authority 4
bullet point in the left column under the title “Board of Commissioners.”)
The County will provide reasonable accommodations for persons with disabilities planning to
attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at
(925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk,
Room 106. Copies of taped recordings of all or portions of a Board meeting may be purchased
from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925)
335-1900, to make the necessary arrangements.
Applications for personal subscriptions to the monthly Board Agenda may be obtained by calling
the Office of the Clerk of the Board, (925) 335-1900. The monthly agenda may also be viewed on
the County’s internet Web Page: www.co.contra-costa.ca.us
The Closed session agenda is available each month upon request from the Office of the Clerk of the
Board, 651 Pine Street, Room 106, Martinez, California, and may also be viewed on the County’s
Web Page.
AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings.
May 22, 2018 Contra Costa County Housing Authority 5
RECOMMENDATIONS
ADOPT Resolution No. 5211 certifying the results for the Section 8 Management Assessment Plan
(SEMAP), subject to HUD confirmatory review, for the Housing Authority of the County of Contra Costa
(HACCC) for the period from April 1, 2017 to March 31, 2018.
BACKGROUND
HUD utilizes SEMAP to evaluate a public housing authority’s (PHA) management of the HCV program.
SEMAP scores are based on a combination of electronic data reported to HUD at regular intervals by PHAs
and self-reported scores based on internal audits conducted by PHA staff. PHAs use HUD’s SEMAP
Certification form to submit their scores. HACCC’s completed form for fiscal year 2018 is attached. The
SEMAP rating consists of fourteen separate performance indicators plus a Bonus Indicator. Scores for
Indicators 1-8 on the attached SEMAP Certification form are based upon HACCC’s internal review and an
external review conducted by a consultant. Scores for Indicators 9-14 on the attached SEMAP Certification
form are based on HUD’s automatic scoring of these Indicators. Based on staff's certification, HACCC’s
HCV program is entitled to receive 125 out of 140 possible points, which will result in a SEMAP score of
89%. The rating becomes official after HUD reviews and approves the submission. If HUD maintains this
score, HACCC will qualify as a “Standard Performer” under HUD’s SEMAP program.
Action of Board On: 05/22/2018 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Jannel George-Oden,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: May 22, 2018
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
D.3
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:May 22, 2018
Contra
Costa
County
Subject:CERTIFICATION FOR THE U.S. DEPT OF HOUSING AND URBAN DEVELOPMENT (HUD) SECTION EIGHT
MANAGEMENT ASSESSMENT PLAN (SEMAP) FOR FISCAL YEAR ENDING 3/31/18
May 22, 2018 Contra Costa County Housing Authority 6
BACKGROUND (CONT'D)
HACCC achieved a favorable score in all 13 of the SEMAP Indicators for which it is eligible.
Specifically, HACCC scored points in the following Indicators:
Selection From the Waiting List
Determination of Rent Reasonableness
Determination of Adjusted Income
Maintaining Current Utility Allowance Schedules
Conducting Quality Control Inspections
Housing Quality Standards Enforcement
Expanding Housing Opportunities
Maintaining Current Payment Standards
Conducting Annual Income Reexaminations
Correctly Calculating Tenant Rent
Conducting Pre-Contract Housing Quality Standards (HQS) Inspections
Annual HQS Inspections
Lease-Up/Utilization Rate
Because HACCC exceeded its requirements, HACCC did not score any points in the following Indicator:
Family Self Sufficiency (FSS)
HACCC is no longer rated under SEMAP for this Indicator because we have graduated more FSS
participants than the minimum required by HUD. Were the Agency still rated, HACCC would receive
points for this Indicator.
FISCAL IMPACT
HUD provides over $105 million annually to serve low-income families in Contra Costa County via the
Housing Choice Voucher (HCV) rental assistance program. Approval of this SEMAP certification is a
condition for continued funding.
CONSEQUENCE OF NEGATIVE ACTION
Should the Board of Commissioners elect not to approve Resolution No. 5211, HACCC would be in
jeopardy of losing over $105 million in funding that provides rental assistance for low income families in
Contra Costa County.
CLERK'S ADDENDUM
AGENDA ATTACHMENTS
MINUTES ATTACHMENTS
Section 8 Management Assessment Plan
Signed Resolution No. 5211
May 22, 2018 Contra Costa County Housing Authority 7
May 22, 2018 Contra Costa County Housing Authority 8
May 22, 2018 Contra Costa County Housing Authority 9
May 22, 2018 Contra Costa County Housing Authority 10
May 22, 2018 Contra Costa County Housing Authority 11
May 22, 2018 Contra Costa County Housing Authority 12
RECOMMENDATIONS
ACCEPT report on the award of HUD-Veterans Affairs Supportive Housing vouchers to the Housing
Authority from the U.S. Department of Housing and Urban Development.
BACKGROUND
HUD-Veterans Affairs Supportive Housing (VASH) is one of HACCC's more significant homeless
programs. HACCC currently houses 226 Veterans through the HUD-VASH program. This new allocation
of 15 vouchers, combined with existing vouchers, will permit HACCC and the VA to house over 240
Veterans through the VASH program.
While all of HACCC's programs are available to serve the homeless via the normal application process,
VASH is one of 6 that HACCC operates that are targeted solely to homeless individuals and families. The
programs, and the current number of participants in each, are as follows:
Action of Board On: 05/22/2018 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Jannel George-Oden,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: May 22, 2018
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
D.4
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:May 22, 2018
Contra
Costa
County
Subject:AWARD OF HUD-VETERANS AFFAIRS SUPPORTIVE HOUSING GRANTS (HOMELESS HOUSING)
May 22, 2018 Contra Costa County Housing Authority 13
BACKGROUND (CONT'D)
Shelter Plus Care 323
VASH 211
VASH (HACCC) (127)
VASH (Pittsburg) (84)
PBV 66
Lakeside Apartments (11)
Garden Park Apartments (27)
Idaho Apartments (28)
Total 600
New VASH 15
Moving On 50
Committed Total 665
HUD-VASH is a joint effort between HUD and the U.S. Department of Veterans Affairs (VA) designed
to move Veterans and their families out of homelessness and into permanent housing. HUD provides
Housing Choice Voucher (HCV) rental assistance, thus allowing homeless Veterans to rent
privately-owned housing, and the VA offers case management and clinical services for participating
Veterans at VA medical centers and community-based outreach clinics.
The HUD-VASH program is for veterans who:
Are eligible for VA health care services;
Are chronically homeless, meaning homeless for a year or more or 4 or more times
in the past 3 years;
Have a history of medical, mental health or substance abuse problems that are now
stabilized;
Are ready for independent housing in the community, but need ongoing case
management services to maintain it;
Have some type of income to pay for their housing;
Are motivated to improve the quality of their lives by working with a VA case
manager; and
Are actively participating in treatment through the VA for their conditions.
To apply for the HUD-VASH program, Veterans should contact the VA Homeless Program at (925)
372-2061. The VA's HUD-VASH Admission Team will assess eligibility for the program. Eligible
Veterans will then be referred by the VA to HACCC to obtain a voucher. HACCC will then determine if
the Veteran meets HUD’s regulations for the HUD-VASH program. Veterans can also contact HACCC
at (925) 957-7042 or (925) 957-7010 to be placed on a referral list that will be provided to the VA
Homeless Program.
May 22, 2018 Contra Costa County Housing Authority 14
FISCAL IMPACT
The U.S. Department of Housing and Urban Development (HUD) has awarded the Housing Authority
(HACCC) $203,119 in Federal Fiscal Year (FFY) 2018 funding to support 15 new vouchers under the
HUD-Veterans Affairs Supportive Housing (HUD-VASH) program.
CONSEQUENCE OF NEGATIVE ACTION
None. Informational item only.
CLERK'S ADDENDUM
ATTACHMENTS
VASH
May 22, 2018 Contra Costa County Housing Authority 15
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
Financial Management Center
2380 McGee Street, Suite 400
Kansas City, MO 64108-2605
OFFICE OF PUBLIC AND INDIAN HOUSING
Dear Executive Director:
SUBJECT: Housing Choice Voucher Program
Attached is your Notice to Amend the Consolidated Annual Contributions Contract (CACC) with revised
funding exhibits reflecting the change(s) described above. The amendment notice and revised funding exhibits
should be filed with your most recent CACC. No execution by HUD or your PHA is required.
COUNTY OF CONTRA COSTA HSG AUTH
3133 ESTUDILLO ST
P O BOX 2759
MARTINEZ, CA 94553-0000
CA011
May 15, 2018
HUD-Veterans Affairs Supportive Housing Vouchers
Your agency was notified in a letter dated April 11, 2018 that you were awarded funds to support HUD-
Veterans Affairs Supportive Housing (HUD-VASH) vouchers from the Fiscal Year (FY) 2017 allocation. This
letter provides specific details of the funding awarded and information concerning the disbursement of these
funds. Disbursements will begin based on the effective date identified in the table below.
Form HUD-50071
http://portal.hud.gov/hudportal/documents/huddoc?id=DOC_11733.pdf
Form SF-LLL
http://www.hud.gov/offices/adm/hudclips/forms/files/sflll.pdf
Please contact your Financial Analyst at the FMC if you have any questions.
Sincerely,
Division Director
Enclosures
Public housing agencies receiving an increment in excess of $100,000 in Budget Authority (BA) are
required to submit Form HUD-50071, Certification of Payments to Influence Federal Transactions, and if
applicable, Form SF-LLL, Disclosure of Lobbying Activities. If this letter notifies you of a renewal in excess of
$100,000, and your PHA has not submitted the Form(s) HUD-50071 (and SF-LLL where applicable) for your
current fiscal year; the documents must be submitted to your Financial Analyst at the Financial Management
Center (FMC) within 30 days of the date of this letter. These forms are located on the Internet at the following
addresses:
These vouchers must be used for the purpose for which they were provided. Operation requirements for
VASH vouchers and additional information can be found at the following Internet link:
http://www.hud.gov/offices/pih/programs/hcv/vash/.
Administrative fees are not being provided at this time. Fees will be provided for units leased as of the
first day of the month, based on data reported in the Voucher Management System (VMS).
The following table identifies the funding obligated for your agency’s HUD-VASH award:
BA Assigned
Effective
Date
Term
(Months)
Funding Increment
Number
Units Approximate
Monthly
Disbursement
6/1/2018 $203,11912CA011VO0215 15 $16,927
www.hud.gov espanol.hud.gov
May 22, 2018 Contra Costa County Housing Authority 16
18-130Memo Reference:
Division Director
Sincerely
Enclosures
Form HUD-50071 http://portal.hud.gov/hudportal/documents/huddoc?id=DOC_11733.pdf Form SF-LLL http://www.hud.gov/offices/adm/hudclips/forms/files/sflll.pdf
Please contact your Financial Analyst at the FMC if you have any questions.
Sincerely,
Division Director
Enclosures
May 22, 2018 Contra Costa County Housing Authority 17
Consolidated
Annual Contributions Contract
Housing Choice Voucher Program
HUD NOTICE TO HOUSING AGENCY AMENDING
CONSOLIDATED ANNUAL CONTRIBUTIONS CONTRACT
Housing Agency:
In accordance with Paragraph 2.c. of the Consolidated Annual Contributions Contract
between HUD and the HA, you are notified that the funding exhibits of the Consolidated
Annual Contributions Contract is hereby revised to add a new funding increment as
provided in the attached revised funding exhibit. (This notice adds one or more funding
increments listed on the attached funding exhibit.)
The revised funding exhibit is attached to this HUD notice. This revised funding exhibit
replaces and revises the prior funding exhibit.
In accordance with Paragraph 2.d. of the Consolidated Annual Contributions Contract,
this HUD notice and the attached funding exhibit constitutes an amendment to the
Consolidated Annual Contributions Contract.
United States of America Secretary of Housing and Urban Development Date of Document:
Authorized Representative
Robert H Boepple, Acting Director
Financial Management Center
CA011
COUNTY OF CONTRA COSTA HSG AUTH
U. S. Department of Housing and Urban Development
Office of Public and Indian Housing
Section 8
Form HUD-52520A (12/97)
5/15/2018
May 22, 2018 Contra Costa County Housing Authority 18
ACC NUMBER:CA011
FUNDING INCREMENT
NUMBER
FIELD OFFICE:
FIRST DAY OF
TERM
LAST DAY OF
TERM
9APH
COUNTY OF CONTRA COSTA HSG AUTH
3133 ESTUDILLO ST
P O BOX 2759
MARTINEZ, CA 945530000
03/31HA FISCAL YEAR-END:PROGRAM TYPE:
CONTRACT
TERM
BUDGET
AUTHORITY
CA011
UNITS
U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
PIH SECTION 8 - FUNDING EXHIBIT
PROGRAM-BASED
Voucher Program
CA011VO0168 10/1/2015 9/30/2016 12 353,400 25
CA011VO0169 10/1/2015 9/30/2016 12 282,720 20
CA011VO0179 4/1/2016 9/30/2016 6 47,961,451 6783
CA011VO0180 10/1/2016 10/31/2016 1 7,447,354 6783
CA011VO0172 1/1/2016 12/31/2016 12 1 33
CA011VO0173 1/1/2016 12/31/2016 12 1 15
CA011VO0174 10/1/2016 12/31/2016 3 1 25
CA011VO0175 10/1/2016 12/31/2016 3 1 20
CA011VO0177 1/1/2016 12/31/2016 12 132,367 11
CA011VO0183 11/1/2016 12/31/2016 2 14,894,704 6783
CA011VO0184 1/1/2017 2/28/2017 2 13,187,178 6794
CA011VO0185 3/1/2017 4/30/2017 2 13,187,178 6794
CA011VO0181 6/1/2016 5/31/2017 12 195,120 15
CA011VO0192 5/1/2017 6/30/2017 2 13,187,178 6794
CA011VO0182 9/1/2016 8/31/2017 12 247,152 19
CA011VO0193 7/1/2017 9/30/2017 3 23,631,574 6794
CA011VO0194 10/1/2017 10/31/2017 1 7,021,457 6794
CA011VO0195 10/1/2017 10/31/2017 1 572,956 N/A
CA011VO0196 10/1/2017 10/31/2017 1 634,614 N/A
CA011VO0197 10/1/2017 10/31/2017 1 2,365,000 N/A
CA011VO0198 10/1/2017 10/31/2017 1 6,293,777 N/A
CA011VOPR16 10/1/2017 10/31/2017 1 306,025 N/A
CA011VO0186 1/1/2017 12/31/2017 12 1 33
CA011VO0187 1/1/2017 12/31/2017 12 1 15
CA011VO0188 1/1/2017 12/31/2017 12 1 25
CA011VO0189 1/1/2017 12/31/2017 12 1 20
CA011VO0190 6/1/2017 12/31/2017 7 1 15
CA011VO0191 9/1/2017 12/31/2017 4 1 19
CA011VO0199 11/1/2017 12/31/2017 2 10,470,344 6794
CA011VO0200 11/1/2017 12/31/2017 2 1,186,394 N/A
CA011VO0201 1/1/2018 2/28/2018 2 16,288,929 6794
CA011VO0202 1/1/2018 2/28/2018 2 24,305 N/A
CA011VO0203 3/1/2018 3/31/2018 1 8,123,854 6794
CA011VO0204 2/1/2018 3/31/2018 2 510,401 N/A
CA011VO0205 2/1/2018 3/31/2018 2 1,275,039 N/A
May 22, 2018 Contra Costa County Housing Authority 19
CA011VO0206 3/1/2018 3/31/2018 1 2,142,538 N/A
CA011VO0207 4/1/2018 4/30/2018 1 8,123,854 6794
CA011VO0214 5/1/2018 5/31/2018 1 8,206,751 6794
CA011VO0208 1/1/2018 12/31/2018 12 1 33
CA011VO0209 1/1/2018 12/31/2018 12 1 15
CA011VO0210 1/1/2018 12/31/2018 12 1 25
CA011VO0211 1/1/2018 12/31/2018 12 1 20
CA011VO0212 1/1/2018 12/31/2018 12 1 15
CA011VO0213 1/1/2018 12/31/2018 12 1 19
CA011VO0215 6/1/2018 5/31/2019 12 203,119 15
May 22, 2018 Contra Costa County Housing Authority 20
RECOMMENDATIONS
RECEIVE oral report on the Family Self-Sufficiency (FSS) program.
BACKGROUND
HUD’s FSS program encourages housing authorities to develop local strategies aimed at helping voucher
families obtain employment that will lead to economic independence. Housing authorities work with
welfare agencies, schools, businesses, and other local partners to link program participants to the supportive
services, schools, training and job opportunities they need to obtain employment that pays a living wage.
Each FSS participant family signs a 5-year contract that specifies the unique goals and services required by
them to reach independence. Family members must fulfill all of the 5-year contract's requirements in order
to graduate from the program. In addition to each family's specific goals, the FSS contract requires that the
family comply with the lease, that all family members become independent of welfare, and that the head of
the family seek and maintain suitable employment. An interest-bearing FSS escrow account is established
by HACCC for each FSS family. An escrow credit, based on increases in earned income of the family, is
credited to this account by HACCC during the term of the FSS contract. A portion of this escrow account
may be made available to the family during the term of the contract to enable the family to pay for interim
goals required for independence such as completing a degree program.
Action of Board On: 05/22/2018 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Jannel George-Oden,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: May 22, 2018
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
D.5
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:May 22, 2018
Contra
Costa
County
Subject:FAMILY SELF-SUFFICIENCY PROGRAM UPDATE
May 22, 2018 Contra Costa County Housing Authority 21
BACKGROUND (CONT'D)
If the family completes the contract and meets all requirements, the full amount of the FSS escrow account
is paid to the head of the family. If HACCC terminates the FSS contract for any reason, or if the family
fails to complete the contract before its expiration, the family's FSS escrow funds are forfeited and become
part of HACCC's restricted Section 8 reserves.
HACCC has graduated over 240 families from its FSS program. Currently, approximately 164 families
participate in the program.
FISCAL IMPACT
None. Informational item only.
CONSEQUENCE OF NEGATIVE ACTION
None. Informational item only.
CLERK'S ADDENDUM
May 22, 2018 Contra Costa County Housing Authority 22
RECOMMENDATIONS
APPROVE and AUTHORIZE the Executive Director of the Housing Authority of the County of Contra
Costa, or his designee, to execute a twelve month contract with the City of Pittsburg to provide the Housing
Authority’s El Pueblo public housing development with additional law enforcement services for the period
beginning June 1, 2018 and ending May 31, 2019 in an amount not to exceed $158,000.
BACKGROUND
For the past twenty-three years (or more), HACCC has contracted with the City of Pittsburg to provide one
full-time police officer for additional community-oriented policing duties at the El Pueblo Housing
Development. The officer focuses on eliminating drug-related activities, eliminating violent crimes, and
working closely with residents to provide services beyond those normally offered by the police.
FISCAL IMPACT
The Housing Authority’s (HACCC) total cost for one year service will not exceed $158,000. Funding for
this contract is included in HACCC's current budget using the public housing operating subsidy provided
by the U. S. Department of Housing and Urban Development.
Action of Board On: 05/22/2018 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Jannel George-Oden,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: May 22, 2018
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.1
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:May 22, 2018
Contra
Costa
County
Subject:CONTRACT WITH THE CITY OF PITTSBURG POLICE DEPT. FOR COMMUNITY POLICING SERVICES AT
THE EL PUEBLO PUBLIC HOUSING DEVELOPMENT IN THE CITY OF PITTSBURG
May 22, 2018 Contra Costa County Housing Authority 23
CONSEQUENCE OF NEGATIVE ACTION
If the Board of Commissioners does not approve this contract, the City of Pittsburg will not have sufficient
resources to continue providing additional law enforcement services to the residents of the El Pueblo public
housing community.
CLERK'S ADDENDUM
May 22, 2018 Contra Costa County Housing Authority 24
RECOMMENDATIONS
APPROVE and AUTHORIZE the Executive Director of the Housing Authority of the County of Contra
Costa, or his designee, to execute a twelve-month contract with Contra Costa County to provide the
Housing Authority’s Bayo Vista and Las Deltas public housing developments with additional law
enforcement services for the period beginning June 1, 2018 and ending May 31, 2019 in an amount not to
exceed $493,000.00.
BACKGROUND
For over twenty-five years, HACCC has contracted with the Contra Costa County Sheriff’s Department to
provide two full-time sheriff deputies for additional community-oriented policing duties at the Bayo Vista
and Las Deltas Housing Developments. The deputies focus on deterring drug-related activities, eliminating
violent crimes, and working closely with residents to provide services beyond those normally offered by the
Sheriff's office.
FISCAL IMPACT
The Housing Authority’s (HACCC) total cost for one year service will not exceed $493,000. Funding for
this contract is included in HACCC's current budget using the public housing operating subsidy provided
by the U. S. Department of Housing and Urban Development.
Action of Board On: 05/22/2018 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Jannel George-Oden,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: May 22, 2018
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.2
To:Contra Costa County Housing Authority Board of Commissioners
From:
Date:May 22, 2018
Contra
Costa
County
Subject:CONTRACT WITH THE CONTRA COSTA COUNTY SHERIFF'S DEPARTMENT FOR COMMUNITY
POLICING SERVICES AT THE BAYO VISTA AND LAS DELTAS PUBLIC HOUSING DEVELOPMENT
May 22, 2018 Contra Costa County Housing Authority 25
CONSEQUENCE OF NEGATIVE ACTION
If the Board of Commissioners does not approve this contract, the Sheriff's department will not have
sufficient resources to continue providing additional law enforcement services to the residents of the Bayo
Vista and Las Deltas public housing communities.
CLERK'S ADDENDUM
May 22, 2018 Contra Costa County Housing Authority 26
RECOMMENDATIONS
ADOPT Resolution No. 5212 to approve collection loss write-offs in the public housing program in the
amount of $50,381.06 for the quarter ending March 31, 2018.
BACKGROUND
The Housing Authority takes action to write off accounts that have been determined to be non-collectible.
For this quarter ending MARCH 31, 2018 a breakdown of the recommended write-offs, by housing
development, is provided in the table on the following page:
Action of Board On: 05/22/2018 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Jannel George-Oden,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: May 22, 2018
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.3
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:May 22, 2018
Contra
Costa
County
Subject:COLLECTION LOSS WRITE-OFF FOR THE QUARTER ENDING MARCH 31, 2018
May 22, 2018 Contra Costa County Housing Authority 27
BACKGROUND (CONT'D)
CA011-001
Alhambra Terrace
Martinez $0
CA011-003
Bridgemont
Antioch $0
CA011-004
Los Nogales
Brentwood $566.00
CA011 005
El Pueblo
Pittsburg $6,249.03
CA011-006
Las Deltas
N. Richmond $0
CA11-008
Los Arboles
Oakley $4,802.00
CA011-009A
Las Deltas
N. Richmond $0
CA011-009B
Las Deltas
N. Richmond $0
CA011-010
Bayo Vista
Rodeo $22,648.05
CA011-011 Hacienda
Martinez $0
CA011-012 Casa de Manana
Oakley $202.44
CA011-013
Casa de Serena
Bay Point $1,409.35
CA011-015
Elder Winds
Antioch $1,868.21
CA011-4501
Vista del Camino
San Pablo $12,569.98
CA011-4502 Kidd Manor $0
TOTAL $50,381.06
A total of 17 accounts are being recommended for write-off, representing an average of $2,963.59 per
account.
The following table illustrates the collection losses per quarter for the past four quarter.
May 22, 2018 Contra Costa County Housing Authority 28
Conventional Program
THIS QUARTER
03/31/2018 $50,381.06
09/30/2017 $193,229.09
03/31/16 $5,836.41
12/31/15 $18,823.43
Prior to submission of an account for write-offs, the staff makes every effort to collect money owed to
HACCC. Once the account is written off, staff uploads debt amount to HUD's Debts Owed System, to
further Housing Authorities efforts to collect monies owed. Past participants that owe Housing Agencies
may be denied admission to public housing or housing choice voucher programs in the future unless
debt is repaid.
FISCAL IMPACT
Uncollectible amounts impact the budget by reducing total rental income. The Housing Authority of the
County of Contra Costa (HACCC) regularly writes off those accounts that have been determined to be
uncollectible. Once an account is written off, it can be turned over to a collection agency. For the period
ending March 31, 2018, the collection loss write-off total is $50,381.06
CONSEQUENCE OF NEGATIVE ACTION
Should the Board of Commissioners elect not to adopt Resolution No. 5212, these accounts would
inflate the total accounts receivable for HACCC and present and inaccurate financial picture.
CLERK'S ADDENDUM
AGENDA ATTACHMENTS
Resolution Collection Write Off
Board Order Collection Write Off Chart
MINUTES ATTACHMENTS
Signed Resolution No. 5212
May 22, 2018 Contra Costa County Housing Authority 29
THE BOARD OF COMMISSIONERS
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 5212
RESOLUTION APPROVING COLLECTION LOSS WRITE-OFF IN THE AMOUNT OF $50,381.06 FOR THE
PERIOD ENDING MARCH 31, 2018
WHEREAS, a certain vacated tenant accounts have been determined to be uncollectable by
management; and
WHEREAS, these tenant accounts may have been, or may be, turned over to a collection agency for
continued collection efforts;
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the Housing Authority of the
County of Contra Costa that the following amounts be written off for collection loss for period
ending March 31, 2018
Conventional
Program
Dwelling Rent
$34,070.00
Legal Charges
$290.00
Maintenance & Other Charges
$16,021.06
TOTAL
$50, 381.06
PASSED AND ADOPTED ON ___________________________by the following vote of the Commissioners.
May 22, 2018 Contra Costa County Housing Authority 30
C:\Windows\TEMP\BCL Technologies\easyPDF 7\@BCL@DC138347\@BCL@DC138347.docx
M E M O R A N D U M
TO: Joseph Villarreal, Executive Director
FROM: Elizabeth Campbell, Director of Managed Housing Programs
SUBJECT: Vacated Collection Loss Write-Offs
DATE: March 31, 2018
____________________________________________________________________________
I have reviewed the request for Vacated Collection Loss Write-Off Accounts submitted by the
Housing Managers and recommend that the following amounts be written off/submitted as n on-
collectible:
PROJECT RENT LEGAL MAINTENANCE TOTAL TENANT
ACCOUNTS
Alhambra Terr. Martinez
CAL 11-1
-0-
-0-
-0-
-0-
0
Bridgemont, Antioch
CAL 11-3
-0-
-0-
-0-
-0-
0
Los Nogales, Brentwood
CAL 11-4
-0-
-0-
$566.00
$566.00
1
El Pueblo, Pittsburg
CAL 11-5
$3,507.00
-0-
$2,742.03
$6,249.03
3
Las Deltas, N. Richmond
CAL 11-6
-0-
-0-
-0-
-0-
0
Los Arboles, Oakley
CAL 11-8
-0-
-0-
$4,802.00
$4802.00
1
Las Deltas, N. Richmond
CAL 11-9A
-0-
-0-
-0-
-0-
0
Las Deltas, N. Richmond
CAL 11-9B
-0-
-0-
-0
-0-
0
Bayo Vista, Rodeo
CAL 11-10
$18,151.12
-0-
$4,496.93
$22,648.05
5
Hacienda, Martinez
CAL 11-11
-0-
-0-
-0-
-0-
0
Casa de Manana, Oakley
CAL 11-12
$202.44
-0-
-0-
$202.44
1
Casa de Serena
Bay Point
CAL 11-13
$1,006.00
-0-
$403.35
$1,409.35
1
Elder Winds, Antioch
CAL 11-15
$1,835.46
-0-
$32.75
$1,868.21
1
Vista del Camino
San Pablo
4501
$9,301.98
$290.00
$2,978.00
12,569.98
3
Kidd Manor, San Pablo
4502
$66.00
-0-
-0-
$66.00
1
TOTALS:
$34,070.00
$290.00
$16,021.06
$50,381.06
17
May 22, 2018 Contra Costa County Housing Authority 31
May 22, 2018 Contra Costa County Housing Authority 32
RECOMMENDATIONS
ACCEPT the 4th Quarter (Unaudited) Budget Report for the period ending March 31, 2018.
BACKGROUND
This report is intended to provide the Board of Commissioners with an overview of the financial position of
the Housing Authority of the County of Contra Costa (HACCC) for the 4th quarter period ending
3/31/2018. The report begins with a summary of HACCC’s overall fiscal standing at the end of the quarter.
The overall numbers are then broken down by individual funds. Each fund overview includes a brief
program summary and an explanation of the variance between budgeted and actual performance.
AGENCY OVERVIEW: Budget Report
HACCC's overall budget position for the quarter ending 3/31/18 is shown in the chart below. Activity in
Section 8 Voucher and Housing Certificate programs had the most significant impact on HACCC's budget.
The revenue increases of $20,276,644 is a result of federal funding being received at a greater level than
budgeted.
Action of Board On: 05/22/2018 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Jannel George-Oden,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: May 22, 2018
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.4
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:May 22, 2018
Contra
Costa
County
Subject:FY 2017-2018 4th QUARTER BUDGET REPORT
May 22, 2018 Contra Costa County Housing Authority 33
BACKGROUND (CONT'D)
The expenditure increases of $15,626,070 is a result of HUD raising the payment standards in the Section 8
Voucher and Housing Certificate programs for Northern California. This increase was necessary to assisted
the authority to fully utilize the program, and families to find units in the market of rapidly rising rents.
HACC Agency
Summary
Annual
Budget
4th Quarter
Actual
3/31/18
Remaining
FY Estimate Annual Total Variance
Revenue $ 114,267,871 $ 134,544,514 $ -0-$ 134,544,514 $ 20,276,644
Expenditures $ 116,685,046 $ 132,311,117 $ -0-$ 132,311,116 $(15,626,070)
$ (2,417,175)$ 2,233,397 $ -0-$ 2,233,398
The net change to reserve totals for the end of this fiscal year was a gain of $2,233,397. The net reduction
to restricted reserves in the amount of $105,671 and net gain to unrestricted reserves of $2,339,068 is
shown in the summary below.
Analysis of Agency
Reserves
Beginning
Balance 4/1/17
(Unaudited)
4th Quarter ending
3/31/18
(Unaudited)
Reserve
Balance period
ending 3/31/18
(Unaudited)
Total Reserves $ 9,104,937 $ 2,233,397 $ 11,338,334
Restricted Reserves
Housing Choice Vouchers $ -0-$ -0-$ -0-
Public Housing & Cap. Funds $ -0-$ -0-$ -0-
State & Local Programs $ 2,045,492 $ (105,671)$ 1,939,821
Housing Certificates Programs $ -0-$ -0-$ -0-
Total Restricted Reserves $ 2,045,492 $ (105,671)$ 1,939,821
Unrestricted Reserves
Housing Choice Vouchers $ 3,908,751 $ 776,919 $ 4,685,670
Public Housing & Cap. Funds $ 1,205,014 $ 1,142,849 $ 2,347,863
State & Local Programs $ 1,945,680 $ 419,300 $ 2,364,980*
Housing Certificates Programs $ -0- .$ -0- .$ -0- .
Total Unrestricted Reserves $ 7,059,445 $ 2,339,068 $ 9,398,513
* Does not include unfunded pension & OPEB liability of roughly $15.9 million.
As a reminder, almost all reserves are restricted for use within each program. The designation of restricted
or unrestricted reserves merely indicates that the funds are obligated for special use within the program
(restricted) or that they can be used for any purpose tied to the program (unrestricted). The only reserves
that can be used freely are unrestricted reserves within the State and Local Programs that are not tied to the
tax credit properties. These reserves can be used to support any of HACCC’s programs.
FUNDS OVERVIEW:
Housing Choice Vouchers
Program Summary - The HCV program provides assistance to families in the private rental market.
May 22, 2018 Contra Costa County Housing Authority 34
HACCC qualifies families for the program based on income. These families find a home in the private
rental market and HACCC provides them with a subsidy via a HAP contract with the property owner. HAP
is paid by HACCC directly to the owner. Through its HCV program, HACCC is authorized to provide
affordable housing assistance to a maximum of 6,910 families. However, funding constraints limited
program utilization to approximately 6,300 families.
Summary of Difference Between Budgeted and Annual Estimate:
Revenue – The revenue increase of $18,198,872 is a result of greater federal funding being received than
budgeted.
Expenditures- The projected increase in expenditures of $18,199,323 was a result of increases in rental
costs in the County. These rental cost increases were confirmed by HUD after an appeal by housing
agencies in Alameda and Contra Costa counties. As a result of the new study funded by local agencies,
HUD approved an increase of up to 33% in the FMR for the two counties. This increase was not properly
projected in the HUD funding allocation for the 2017 annual funding, leading the Authority to become in a
shortfall status. HUD has currently funded all short falls.
Housing Choice
Vouchers Annual Budget
4th Quarter Actual
3/31/18
(Unaudited)
Remaining FY
Estimate Annual Total Variance
Revenue $ 92,564,347 $ 110,763,219 $ -0-$ 110,763,219 $ 18,198,872
Expenditures $ 91,786,977 $ 109,986,300 $ -0-$ 109,986,300 $(18,199,323)
$ 777,370 $ 776,919 $ -0-$ 776,919
Analysis of Program Reserves:
Public Housing Operating and Capital Funds
Program Summary - HACCC owns and manages 1,179 public housing units at 16 different sites
throughout the County. Operating funds for these properties come from tenant rents as well as an operating
subsidy received from HUD that is designed to cover the gap between rents collected from the low-income
tenants and annual operating expenses. HUD allocates the Capital Fund annually via formula to
approximately 3,200 housing authorities. Capital Fund grants may be used for development, financing,
modernization, and management improvements within public housing.
Summary of Difference Between Budgeted and Annual Estimate:
Revenue – The increase in revenue of $1,083,837 is a result of increased HUD funding over the annual
budgeted amount for Capital Fund in the amount of $791,673 and an increase in HUD operating subsidy of
$292,164.
Housing Choice Vouchers
Beginning
Balance 4/1/17
(Unaudited)
4th Quarter
3/31/18
(Unaudited)
Reserve Balance
period ending
3/31/18
(Unaudited)
Restricted Reserves $ -0-$ -0-$ -0-
Unrestricted Reserves $ 3,908,751 $ 776,919 $ 776,919
Total Reserves $ 3,908,751 $ 776,919 $ 4,685,670
May 22, 2018 Contra Costa County Housing Authority 35
Expenditures - The decrease in expenditures of $2,345,324 is a result of primary items, 1) Implementing
GASB (General Accounting Standards Board) -75 Accounting and Financial Reporting for
Postemployment Benefits Other Than Pensions resulting in a prior period credit of $1,150,702 and 2)
reduced capitalized projects completed in fiscal year in the amount of $1,194,622.
Public Housing
Operating and
Capital Fund
Annual Budget
4th Quarter Actual
3/31/18
(Unaudited)
Remaining FY
Estimate Annual Total Variance
Revenue $ 11,053,573 $ 12,137,410 $ -0-$ 12,137,410 $ 1,083,837
Expenditures $ 13,339,885 $ 10,994,561 $ -0-$ 10,994,561 $ 2,345,324
$ (2,286,312)$ 1,142,849 $ -0-$ 1,142,849
Analysis of Program Reserves:
Public Housing & Capital
Fund
Beginning
Balance 4/1/17
(Unaudited)
4th Quarter
3/31/18
(Unaudited)
Reserve Balance
period ending
3/31/18
(Unaudited)
Restricted Reserves $ -0-$ -0-$ -0-
Unrestricted Reserves $ 1,205,014 $ 1,142,849 $ 2,347,863
Total Reserves $ 1,205,014 $ 1,142,849 $ 2,347,863
State and Local Programs
Program Summary - HACCC administers a variety of programs and activities that are either not funded
by HUD or that involve non-restricted HUD funds. Currently, HACCC is the managing general partner for
two tax credit projects (DeAnza Gardens & Casa Del Rio) and also has a contract with the City of Antioch
to run their rental rehabilitation program. HACCC receives management fees for administering the Public
Housing and HCV programs under HUD’s asset-management model. In addition, the State and Local
Program manages the employee pension and OPEB benefit program.
Summary of Difference between Budgeted and Annual Year-End Estimate:
Revenue –The projected decrease in revenue of $291,141 was related to rental loss in the tax credit
programs.
Expenditures - The projected $1,550,311 reduction in expenditures is related to two primary factors, 1) tax
credit properties accounted for $967,057 in saving due to timing difference in accounting periods. 2)
implementing GASB (General Accounting Standards Board) -75 Accounting and Financial Reporting for
Postemployment Benefits Other Than Pensions in the amount of $583,254
State & Local
Programs Annual Budget
4th Quarter Actual
3/31/18 Remaining FY
Estimate Annual Total Variance
May 22, 2018 Contra Costa County Housing Authority 36
Programs (Unaudited)Estimate
Revenue $ 6,231,322 $ 5,940,181 $ -0-$ 5,940,181 $ (291,141)
Expenditures $ 7,176,863 $ 5,626,552 $ -0-$ 5,626,552 $ 1,550,311
$ (945,541)$ 313,629 $ -0-$ 313,629
Analysis of Reserves:
State & Local Programs
Beginning
Balance 4/1/17
(Unaudited)
4th Quarter
3/31/18
(Unaudited)
Reserve Balance
Period ending
3/31/18
(Unaudited)
Restricted Reserves $ 2,045,492 $ (105,671)$ 1,939,821
Unrestricted Reserves $ 1,945,680 $ 419,300 $ 2,364,980*
Total Reserves $ 3,991,172 $ 313,629 $ 4,304,801
* does not include the unfunded pension & OPEB liability of roughly 15.9 million.
Housing Certificate Programs
Program Summary - HACCC administers two separate Housing Certificate Programs; Shelter Plus Care
and Moderate Rehabilitation (Mod Rehab). The Shelter-Plus Care Program provides rental assistance for
hard-to-serve homeless persons with disabilities in connection with supportive services funded from
sources outside the program. HACCC assists approximately 311 clients under this program. The Mod
Rehab program was designed in 1978 as an expansion of the rental certificate program. Mod Rehab was
designed to provide low-cost loans for the rehabilitation of rental units in an effort to upgrade and preserve
the nation's housing stock. In return, the owner agreed to provide long-term affordable housing for low
income families. The program was repealed in 1991 and no new projects are authorized for development.
HACCC administers 28 Mod Rehab units. It should be noted that effective December 1, 2017 the Mod
Rehab. program has been merged into the Housing Choice Vouchers program.
Summary of Difference Between Budgeted and Annual Year-End Estimate:
Revenue & Expenditure -The projected increase of $1,285,076 in revenue is tied to the increase of
$1,322,354 in HAP expenses. HUD increases revenue (to a budget cap) to reimburse HACCC for added
rental costs.
Housing
Certificate
Programs
Annual Budget
4th Quarter Actual
3/31/18
(Unaudited)
Remaining FY
Estimate Annual Total Variance
Revenue $ 4,418,628 $ 5,703,704 $ -0-$ 5,703,704 $ 1,285,076
Expenditures $ 4,381,350 $ 5,703,704 $ -0-$ 5,703,704 $ (1,322,354)
$ 37,278 $ -0-$ -0-$ -0-
Analysis of Reserves:
Housing Certificate Programs
Beginning
Balance 4/1/17
(Unaudited)
4th Quarter
3/31/18
(Unaudited)
Reserve Balance
period ending
3/31/18
(Unaudited)
Restricted Reserves $ -0-$ -0-$ -0-
Unrestricted Reserves $ -0-$ -0-$ -0-
Total Reserves $ -0-$ -0-$ -0-
May 22, 2018 Contra Costa County Housing Authority 37
FISCAL IMPACT
None. Information item only.
CONSEQUENCE OF NEGATIVE ACTION
None. Information item only.
CLERK'S ADDENDUM
May 22, 2018 Contra Costa County Housing Authority 38
RECOMMENDATIONS
ACCEPT report on the relocation status of the families at the Las Deltas public housing development in
North Richmond.
BACKGROUND
As part of the RAD conversion of the Las Deltas public housing units, the Housing Authority is required to
assist the families living at Las Deltas to find new, affordable places to live. All of the residents living at
Las Deltas at the time of conversion, must be assisted under the laws and regulations set forth in the
Uniform Relocation Act, California Relocation Assistance Law and the California Relocation Assistance
and Real Property Acquisition Guidelines.
There were 81 families living at Las Deltas when it was approved for RAD. All are/were eligible for
relocation benefits. In September 2017, the Housing Authority began officially moving families out of Las
Deltas. Although a few of the 81 families had moved before this date, these early movers retained
eligibility for, and were offered, relocation benefits. The mover status of the Las Deltas families as of May
7, 2018 is as follows:
Action of Board On: 05/22/2018 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Jannel George-Oden,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: May 22, 2018
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.5
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:May 22, 2018
Contra
Costa
County
Subject:RELOCATION STATUS OF LAS DELTAS RESIDENTS
May 22, 2018 Contra Costa County Housing Authority 39
BACKGROUND (CONT'D)
Total Las Deltas Families Eligible for Relocation 81
Total Families That Have Moved 44
Moved to other public housing 28
Moved using voucher within HACCC jurisdiction 9
Moved using voucher outside of HACCC
jurisdiction 6
Moved and left HACCC programs 1
Total Families Pending Move 37
Waiting to move to other public housing unit 11
Already issued voucher, searching for a unit 24
Waiting for voucher to be issued 2
FISCAL IMPACT
Funding of approximately $1.4 million is provided in the Housing Authority's current PHA Annual Plan
Capital Fund Program budget for the cost of the relocation consultants and all direct relocation costs that
will be provided to families (e.g., security deposits, utility transfer fees and the costs to hire movers). $1
million is targeted for direct relocation costs for the families of Las Deltas.
CONSEQUENCE OF NEGATIVE ACTION
None. Information item only.
CLERK'S ADDENDUM
May 22, 2018 Contra Costa County Housing Authority 40