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HomeMy WebLinkAboutMINUTES - 01171984 - T.5 IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA January 17 __, 1984 IN THE MATTER OF: Recommendation to Consider Reconsideration of Boards Decision of November 29, 1983, Awarding a Contract for Emergency Medical Dispatch Response for Zone 7 (Antioch) to East Contra Costa Ambulance Co. The Board on December 20, 1983, having requested County Counsel and the Acting Health Services Director to determine, whether there is a basis for reconsideration of the Board' s decision of November 29, 1983, to award the contract for Zone 7 to East Contra Costa Ambulance Company, to determine whether there were any proce- dural violations involved in the review of the bids and in the recom- mendation to award the contract to East Contra Costa Ambulance Company, and to report to the Board on January 17, 1984; and This being the time fixed for the Board to reconsider its decision of November 29, 1983, and a report dated January 11, 1984, having been presented by County Counsel advising that there are no legal grounds compelling such reconsideration, and having recommended the Board accept this report, adopt findings supporting its decision, and deny the request for reconsideration; and Supervisor Torlakson having urged the Board to reconsider its decision as he felt that there were several points of information that were not before the Board in its original discussions which, he believed, would merit further discussion by the Board; and Supervisor Fanden having concurred, and having moved that the Board reconsider its decision of November 29, 1983, and the motion seconded by Supervisor Torlakson; and In response to questions of Supervisor McPeak, Arthur Wallenta, Deputy County Counsel, having recommended that the Board deny the request for reconsideration; and The Board members having considered the matter , the vote on the motion was as follows: AYES: Supervisors Fanden, Torlakson NOES: Supervisors Powers, Schroder, McPeak The motion failed to carry. Supervisor Powers having them moved to adopt the findings as set forth in Resolution 84/27, the motion seconded by Supervisor Schroder , the vote was as follows: AYES: Supervisors Powers, Schroder, McPeak NOES: Supervisors Fanden, Torlakson Passed by the Board on January 17, 1984. I hereby certify that thJs Is a true end correct copyof Or i g Dept: Clerk of the Board an action taken and entered on the minutes of thV cc: County Administrator Board of Superais s on the date shown. County Counsel ATTESTED: Health Services J.R. QLSSON, COUNTY CLERK .and ex officio Clerk of the Board 404 T5 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on January 17, 1984 , by the following vote: AYES: Supervisors Powers , Schroder, McPeak NOES: Supervisors Fanden, Torlakson ABSENT: None ABSTAIN: None SUBJECT: Findings Regarding The ) November 29 , 1983 Contract ) RESOLUTION NO. 84/27 Award to East Contra Costa) Ambulance Service, Inc. ) ) On December 20, 1983 the Board of Supervisors considered a request frcmiAntioch Ambulance Service , Inc. , (Antioch Ambulance Company) , supported by the City of Antioch, that this Board recon- sider its award of the Contract to East Contra Costa Ambulance Services , Inc . for County dispatched emergency calls in Emergency Response Areas 6, 7, and 8. On that date the Board referred the request to County Counsel and the Health Services Department "to determine whether there were any procedural violations involved in the review of the bids and in the recommendation to award the contract to East Contra Costa Ambulance Company and report to the Board on January 17 , 1984. . . ." The Board , having received and considered the County Counsel's written report which concludes that there was no due process violation and that there are no legal grounds compelling this Board to reconsider its prior decision and recommends that the Board adopt findings demonstrating the basis for its decision, accepts the County Counsel's report and makes the following findings regarding the November 29 , 1983 award of the ambulance service contract for Emergency Response Areas 6 , 7, and 8. 1 . The Contra Costa County Ordinance Code requires the County to: rr . . .contract , on a competitive basis , for provision of emergency ambulance service in each emergency response area to persons contacting the County for such service. Said contracts shall pro- vide for one primary eontractor .per emergency response area, with allowance for back-up service by other emergency ambulance service providers as deemed necessary by the permit officer. In awarding these contracts (ambulance service agreements) the County shall consider the com- parative value of competing proposals , including consideration of: (a) the quality of service to be provided; (b) the level of service to be provided; Orig. Dept.: County Counsel cc: County Counsel Acting Health Services Director County Administrator 405 RESOLUTION 84/ 27 (c) therates charged for services to be provided; and (d) the costs , if any, to the County. . . ." (§48-16.005, part . ) 2. The October 11 , 1983 memorandum and attachments, from Dr. Leff to the County Administrator and the Board of Supervisors, describe the Request for Proposal (RFP) process used in evaluating the comparative value of the competing proposals for ambulance service contracts for Emergency Response Areas . 6, 7, and 8. 3 . The use of an ad hoc committee was an appropriate means of considering the comparative value of the competing proposals . 4 . The membership of the ad hoc committee included medical , emergency response , and community representatives . 5 . The forty five (45) page Request for Proposal contained sufficient detail to fairly apprise the prospective contractors of the criteria to be considered in evaluating the proposals . 6 . The Emergency Medical Services Office (EMS) provided staff support to the Ad Hoc Committee , including preparation of the "Criteria for Review" and other work sheets used by the Ad Hoc Committee in considering the key criteria as described in the Request for Proposal (RFP) . 7. The specification of the key criteria in the Request for Proposal (RFP) , the use of the criteria and work sheets by the ad hoc committee members (Dr. Leff's October 11 , 1983 memo) , coupled with the expertise of the ad hoc committee members and the EMS staff report to Dr. Leff, resulted in a fair and technically qualified consideration of the comparative value of the competing proposals . 8. The concurrence of Dr . Leff in the recommendations of this ad hoc committee and those of EMS staff resulted in contract recommendations being made to the Board which were appropriate from a technical emergency medical care delivery standpoint . 9 . The recommendations were based on technical judgment and expertise and were subject to challenge and debate on that basis . 10. Once Dr. Leff' s contract recommendations were made to the Board on September 27, 1983 all interested persons were allowed to speak and to indicate why they believed the recommendations should be followed or ignored. 11 . The records of this Board's consideration of these matters on September 27, 1983, October 25, 1983 and November 29, 1983 indicate that persons interested in the contracts did address the Board publically on these issues . RESOLUTION 84/27 406 a 12. As to the Contract for Emergency Response Areas 6 , 7, and 8 , representatives of Antioch Ambulance Service , Inc. , were pre- sent and addressed the Board with the view that their contract proposal was more meritorious than that of East Contra Costa Ambulance Services , Inc. In addition, the members of this Board each received written communications from Antioch Ambulance Service on this subject . The specifics of Antioch Ambulance Service+s, claims included issues on the rates charged to "the public and the timetable for implementation of Paramedic level services . 13. The delays in contract implementation for Emergency Response Areas 6 , 7, and 8, from September 28, 1983 through November 30, 1983, allowed sufficient time for input from all interested persons . 14. On November 29 , 1983 the recommendation from Dr. Leff, the County Health Services Director, continued to be that made by the Ad Hoc Committee and the EMS office--to award the contract to East Contra Costa Ambulance Service, Inc. 15. Based on the recommendations and the technical expertise of the Ad Hoc Committee , the EMS office , and Dr. Leff, the Health Services Director , the Board awarded the Contract to East Contra Costa Ambulance Service, Inc. I hereby certify that this is a true and correctcopyof an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: J.R. CLu" "ti, C0U!'!TY CLERK and ex oiricio Clark of the Board By /2 , Deputy RESOLUTION NO. 84/27 407 07