HomeMy WebLinkAboutMINUTES - 12122017 -
CALENDAR FOR THE BOARD OF COMMISSIONERS
BOARD CHAMBERS ROOM 107, COUNTY ADMINISTRATION BUILDING
651 PINE STREET
MARTINEZ, CALIFORNIA 94553-1229
FEDERAL D. GLOVER, CHAIR
KAREN MITCHOFF, VICE CHAIR
JOHN GIOIA
CANDACE ANDERSEN
DIANE BURGIS
FAY NATHANIEL
JANNEL GEORGE-ODEN
JOSEPH VILLARREAL, EXECUTIVE DIRECTOR, (925) 957-8000
PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO
AN ITEM THAT IS ON THE AGENDA, WILL BE LIMITED TO TWO (2) MINUTES.
The Board Chair may reduce the amount of time allotted per speaker at the beginning of each item
or public comment period
depending on the number of speakers and the business of the day.
Your patience is appreciated.
A closed session may be called at the discretion of the Board Chair.
Staff reports related to open session items on the agenda are also accessible on line at
www.co.contra-costa.ca.us.
ANNOTATED AGENDA & MINUTES
December 12, 2017
1:30 P.M. Convene and call to order.
CONSIDER CONSENT ITEMS: (Items listed as C.1 through C.1 on the following agenda ) -
Items are subject to removal from the Consent Calendar by request from any
Commissioner or on request for discussion by a member of the public. Items removed
from the Consent Calendar will be considered with the Discussion Items.
DISCUSSION ITEMS
D. 1 CONSIDER Consent Items previously removed.
There were no items removed from consent for discussion.
D. 2 PUBLIC COMMENT (2 Minutes/Speaker)
December 12, 2017 Contra Costa County Housing Authority Minutes 1
There were no requests to speak at public comment.
D.3 HEARING to consider adoption of Resolution No. 5208, entitled the "PHA
Certification of Compliance with the PHA Plans and Related Regulations: Board
Resolution to Accompany the PHA 5-Year and Annual PHA Plan", approving the
Public Housing Agency (PHA) Annual Plan for fiscal year 2018, including
revisions to the Admissions and Continued Occupancy Plan and the Section 8
Administrative Plan.
ADJOURN
Adjourned today's meeting at 1:50 p.m.
CONSENT ITEMS:
C.1 ACCEPT the financial and program compliance audit report for the period April 1,
2016, through March 31, 2017, prepared by Harn & Dolan CPA's, Walnut Creek,
California.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Fay Nathaniel ABSENT
Commissioner Jannel George-Oden AYE
GENERAL INFORMATION
Persons who wish to address the Board of Commissioners should complete the form provided for
that purpose and furnish a copy of any written statement to the Clerk.
All matters listed under CONSENT ITEMS are considered by the Board of Commissioners to be
routine and will be enacted by one motion. There will be no separate discussion of these items
unless requested by a member of the Board or a member of the public prior to the time the
Commission votes on the motion to adopt.
Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair
calls for comments from those persons who are in support thereof or in opposition thereto. After
persons have spoken, the hearing is closed and the matter is subject to discussion and action by the
Board.
Comments on matters listed on the agenda or otherwise within the purview of the Board ofDecember 12, 2017 Contra Costa County Housing Authority Minutes 2
Comments on matters listed on the agenda or otherwise within the purview of the Board of
Commissioners can be submitted to the office of the Clerk of the Board via mail: Board of
Commissioners, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913; or via the
County’s web page: www.co.contracosta.ca.us, by clicking “Submit Public Comment” (the last
bullet point in the left column under the title “Board of Commissioners.”)
The County will provide reasonable accommodations for persons with disabilities planning to
attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at
(925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk,
Room 106. Copies of taped recordings of all or portions of a Board meeting may be purchased
from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925)
335-1900, to make the necessary arrangements.
Applications for personal subscriptions to the monthly Board Agenda may be obtained by calling
the Office of the Clerk of the Board, (925) 335-1900. The monthly agenda may also be viewed on
the County’s internet Web Page: www.co.contra-costa.ca.us
The Closed session agenda is available each month upon request from the Office of the Clerk of the
Board, 651 Pine Street, Room 106, Martinez, California, and may also be viewed on the County’s
Web Page.
AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings.
December 12, 2017 Contra Costa County Housing Authority Minutes 3
RECOMMENDATIONS
OPEN the public hearing on the Housing Authority's Annual Plan for fiscal year 2018, RECEIVE testimony, and
CLOSE the public hearing.
ADOPT Resolution No. 5208 titled the "PHA Certification of Compliance with the PHA Plans and Related
Regulations: Board Resolution to Accompany the PHA 5-Year and Annual PHA Plan" approving the Public Housing
Agency (PHA) Annual Plan for fiscal year 2018, including revisions to the Admissions and Continued Occupancy
Plan and the Section 8 Administrative Plan.
BACKGROUND
Any local, regional or state agency that receives funds to operate a federal public housing or housing choice voucher
(Section 8) program must submit a Public Housing Agency (PHA) Plan. The PHA Plan is a template that outlines
public housing agency policies, programs, operations, and strategies for meeting local housing needs and goals.
There are two parts to the PHA Plan: the Five-Year Plan, which each PHA submits to the U.S. Department of
Housing and Urban Development (HUD) once every fifth PHA fiscal year, and the Annual Plan, which is submitted
to HUD every year.
The Five-Year Plan describes the agency’s mission and the long-term goals for achieving that mission over the
subsequent five years. The Annual Plan provides details about the PHA’s current programs and the resident
population served, as well as the PHA’s strategy for addressing the housing needs of currently assisted families and
Action of Board On: 12/12/2017 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF
COMMISSIONERS
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: December 12, 2017
Joseph Villarreal, Executive Director
By: , Deputy
cc:
D.3
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:December 12, 2017
Contra
Costa
County
Subject:PUBLIC HOUSING AGENCY ANNUAL PLAN FOR FISCAL YEAR 2018
December 12, 2017 Contra Costa County Housing Authority Minutes 4
BACKGROUND (CONT'D)
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the larger community. The Annual Plan also serves as the PHA’s yearly request for grants to support
improvements to public housing buildings (through the Capital Fund Program).
As required by HUD, Housing Authority (HACCC) staff provided public notice of this hearing in the Contra
Costa Times on October 23 and 25, 2017. Staff met with the agency’s Resident Advisory Board (RAB) on
October 18, 2017, November 1, 2017, November 15, 2017, and November 29, 2017 to discuss the proposed Plan.
The RAB approved the proposed changes to the Annual Plan at the November 29, 2017 meeting.
The following sections discuss the major changes proposed by staff to the Annual Plan, its elements and to
HACCC’s policies.
Public Housing
The changes proposed to HACCC's Admissions and Continued Occupancy Plan are as follows:
Adopt a smoke-free housing policy that bans the use of tobacco products in all public housing living units and
interior areas (including, but not limited to, hallways, rental and administrative offices, community centers, day
care centers, laundry centers, and similar structures), as well as in outdoor areas within 25 feet from public
housing and administrative office buildings in which public housing is located.
HACCC shall designate and create smoking areas outside the restricted areas as funding permits. The Housing
Authority will ensure that the area is accessible for persons with disabilities in accordance with the Housing
Authority’s obligations under Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with
Disabilities Act, and the Fair Housing Act.
Capital Fund
The Capital Fund program provides PHAs with annual funding from HUD for public housing development,
financing and modernization as well as for management improvements and security costs. Capital fund dollars
cannot be used for luxury improvements, direct social services, costs funded by other HUD programs or any other
ineligible activities as determined by HUD on a case-by-case basis. PHAs must report annually on how they plan
to use outstanding capital funds as part of the PHA Plan process.
The proposed PHA Plan shows ongoing and planned capital fund activity. The following projects have been
drafted for HACCC’s Federal Fiscal Year (FFY) 2016, 2017, and 2018 capital fund grants:
· $1,441,000 for relocation costs during the RAD disposition of Las Deltas in North Richmond.
· $427,000 for non-routine maintenance repairs (ordinary maintenance items such as window and
flooring replacement or electrical repair where the scale of damage is beyond the scope of day-to-day
maintenance) at various properties.
· $336,000 for site improvements to all properties, including ADA and landscape modernization.
· $229,000 for unscheduled and emergency unit modernization and site improvements at various
properties.
· $220,000 for agency-wide replacement of smoke detectors in all public housing units.
· $143,000 for landslide repair at Alhambra Terrace in Martinez.
· $70,000 for office, networking and computer equipment for on-site management offices at various
properties.
· $62,000 for new appliances at various properties.
· $30,000 for construction and rehabilitation of on-site management offices at various properties.
December 12, 2017 Contra Costa County Housing Authority Minutes 5
Housing Choice Voucher
As required by the Housing Opportunity Through Modernization Act of 2016 (HOTMA), the following changes
are proposed to HACCC's Administrative Plan:
· Revise the definition of an Independent Student for the purposes of determining if a student would qualify
for housing assistance independent of their parent(s) income. Additionally, add the new classification of a
vulnerable youth and what would define them as being eligible for assistance as an independent student;
· Add a topic to the applicant and resident briefing provided prior to issuance of the Housing Choice
Voucher that requires HACCC to explain the advantages of moving to a low-poverty area;
· Add language regarding what constitutes life-threatening violations of the Housing Quality Standards
required by HUD of all assisted units;
· Add language that specifies that HACCC must complete a risk assessment of a dwelling unit within 15
days after receiving a notification from a public health department or other medical provider of elevated blood
lead of a child 6 years old or less living in an assisted unit;
· Add language to align the definition of what constitutes the actionable definition of an elevated blood lead
level to be less than or equal to 5 µg/dL (micrograms per deciliter) which is consistent with HUD regulations
and the Centers for Disease Control and Prevention.
· Revise the definition of PHA-Owned Units for the purpose of determining whether a PHA has an
ownership interest in a project-based voucher (PBV) assisted project and requires the use of a third-party
independent entity to conduct selection, rent reasonableness and inspections of PHA-owned units;
· Add language that defines when HACCC will deny a portability transaction due to insufficient funding.
HACCC can delay, but shall keep the transfer open indefinitely until such a time as funding is available to
permit the transfer.
· Update language requiring that families whose assistance is being terminated be provided with a Notice of
VAWA Rights and HUD Form 5382. These are new form references for all VAWA activity;
· Re-define the payment standard for manufactured homes to be the lesser of the family unit size or the size
of the dwelling unit rented by the family. This aligns with the definition of the payment standard for all other
housing types under the Housing Choice Voucher Program;
· Add the monthly payment made to amortize the initial loan borrowed to purchase a manufactured home to
the items included in determining the Space Rent for the manufactured home;
· Clarify HACCC's policy to indicate that sign and language interpreters will be provided at HACCC's
expense when needed for an informal hearing. Currently, HACCC policy states that it will be at the family's
expense;
· Add language adopting an Emergency Transfer Plan and Request for Emergency Transfer form for victims
of domestic violence under the VAWA statutes. Also proposed adding a reference to the new VAWA Notice
of Occupancy Rights, VAWA Certification of the tenant, Tenant Statement Form HUD-5832 and Sample
Notice to Housing Choice Voucher Owners and Managers Regarding the VAWA Act and committed to
posting these documents on HACCC's website and as exhibits to chapter 16 of the Administrative Plan;
· Change the method of calculating the maximum PBV assistance from 20% of budget authority for the
Voucher program to 20% of the Authorized Units for the voucher program;
· Add the ability to project-base an additional 10% of authorized PBV units for units targeted to homeless,
veterans or units providing supportive services, and also for units in census tracts with a poverty rate of less
than 20%;
· Specify under what circumstances PBV assisted units cannot be counted against the 20% cap on total
PBV-assisted units. These include RAD units, formerly public housing, HUD Project Based Rental Assistance
(PBRA), HUD 811, HUD 202, Rent Supplement and Rental Assistance Program (RAP) housing units. In
addition, for all such properties, 100% of the units can be assisted with PBV assistance;
· Further clarifies that for units exempt from the 20% threshold that are New Construction, they must be
replacing housing that was assisted within five years from the project selection date and on the site of the
original project. In addition, former residents must be provided a preference for returning to the site, the
project was specifically identified as replacement housing for the original site and if the PBV assistance is for
December 12, 2017 Contra Costa County Housing Authority Minutes 6
more than the original number of units at the site, the added units cannot be considered for the exception to the
20% exception threshold;
· Adds HUD VASH PBV Set-Aside units to the list of excepted units when determining the 20% of assisted
units threshold for PBV assistance;
· In projects that are exempt from being counted toward the PBV 20% threshold, 100% of the units in the
project can receive project-based voucher assistance;
· Clarify language about what HACCC must do prior to issuing a Request For Proposals for PBV assistance
or awarding PBV assistance based on a non-competitive selection;
· Change the maximum number of units that can be assisted with PBV assistance from 25% of a project to
the greater of 25 units or 25% of the units in the project;
· Revise language regarding what constitutes proper exceptions to the 25 unit or 25% of total unit maximum
threshold. Now includes only units targeted to elderly, units providing supportive services or units located in a
census tract with a poverty rate of 20% or less. This change removes units targeted to the disabled as an
exception for new contracts executed after April 18, 2017;
· Changes the initial term of PBV HAP Contracts from 15 years to 20 years with a maximum possible
extension of 20 years. The cumulative total years of assistance cannot exceed 40 years;
· Grants HACCC authority to extend the initial term of existing PBV contracts to 20 years prior to exercising
an extension of HAP Contract option;
· Removes the three-year limit on adding additional PBV assisted units to an existing PBV project subject to
proper HUD notification and project and program limitations on assistance;
· Revises the list of PBV-assisted properties to include recent activity;
· Creates a new preference for homeless applicants who wish to apply for units converted from the
McKinney Moderate Rehabilitation Single Room Occupancy (SRO) program to RAD PBV;
· Removes language that mandated supportive services participation for exception units. Families must be
offered services but HACCC can no longer require participation. Families who were receiving mandated
services and no longer wish to participate in the services, shall not be terminated from their housing assistance;
· Adds protections for victims of domestic violence to keep their assistance when they must terminate their
lease prior to the expiration of the initial 12-month term of the PBV lease. Ordinarily, this would prevent any
further assistance.
· Removes language that referenced old regulations whereby an owner of a project-based voucher property
could refer applicants to HACCC when the waiting list was depleted. This is no longer the case since the
regulations for the PBV program now require that all referrals to PBV units MUST come from the site-based
PBV waiting list.
· Adds language that permits the use of the County's Coordinated Entry System (CES) for referrals to PBV
units that are designated as set asides for homeless families. This effectively eliminates any extensive waiting
list for these units since referrals are generated and made to the property whenever a vacancy comes up. The
affected units will be identified in the Administrative Plan.
In addition to the HOTMA required changes, staff propose to update the Administrative Plan as follows:
· Clarify HUD-required language regarding portability billing to reflect the 90 day deadline for billing the
initial PHA;
· Add language to clarify that an informal hearing is not required when a port-in family's voucher expires
without the family leasing a unit;
· Clarify that although the Homeownership program permits for a monthly assistance payment or a single
down payment assistance grant, HACCC cannot offer the single down payment assistance grant unless
funding is allocated by Congress. To date, such funding has not been allocated and thus only monthly
assistance may be offered;
· Strike language that requires a resident who requests an informal hearing to present to HACCC any
documents relevant to the hearing at least one day prior to the scheduled hearing (they may now be provided
at the hearing);
· Add language clarifying that when an owner provides appliances to a unit, they are responsible for either
maintaining the appliance if it malfunctions, or removing it from the unit. If they remove it, the unit rent will
be reduced to reflect the reduction in services;
· Remove language prohibiting PBV assistance to projects with poverty rates of 75% or more.
December 12, 2017 Contra Costa County Housing Authority Minutes 7
· Remove language prohibiting PBV assistance to projects with poverty rates of 75% or more.
A complete copy of the proposed PHA Plan and attachments as well as the Administrative Plan and ACOP are
available for review at HACCC’s main office.
FISCAL IMPACT
No direct financial impact.
CONSEQUENCE OF NEGATIVE ACTION
Should the Board of Commissioners elect not to approve the PHA Plan, HACCC will be out of compliance with
HUD requirements and may not receive any funding via HUD’s Capital Fund program until the PHA Plan has
been submitted to, and approved by, HUD. HUD may also impose additional sanctions beyond the withholding of
Capital Fund moneys.
CLERK'S ADDENDUM
AGENDA ATTACHMENTS
ACOP 2018
Goals 2018
HCV Admin Plan 2017 Changes - Redlined Pages
PHA Plan
MINUTES ATTACHMENTS
Signed Resolution No. 5208
December 12, 2017 Contra Costa County Housing Authority Minutes 8
Attachment B
ACOP Changes
Smoke-Free Public Housing Policy
A. Introduction
A Final Rule issued by the Department of Housing and Urban Development (HUD),
PIH-2017-03, requires the Housing Authority to implement a smoke-free policy. This Final Rule
improves indoor air quality in the housing; benefits the health of public housing residents,
visitors, and Housing Authority staff; reduces the risk of catastrophic fires; and lowers overall
maintenance costs. To comply with this Final Rule, the Housing Authority has developed and
hereby implements this Smoke-Free Public Housing Policy, hereinafter referred to as “Policy”.
B. Definition of Prohibited Tobacco Products
Prohibited tobacco products are defined as:
(1) Items that involve the ignition and burning of tobacco leaves, such as (but not limited to)
cigarettes, cigars, and pipes.
(2) To the extent not covered by Section (C)(1) above, waterpipes (hookahs), and
(3) Other tobacco products such as Electronic Nicotine Delivery Systems (ENDS) and other
lighted smoking devices used for burning tobacco or any other plant.
C. Restricted Areas
The use of tobacco products as defined above is prohibited in all public housing living units and
interior areas (including but not limited to hallways, rental and administrative offices, community
centers, day care centers, laundry centers, and similar structures), as well as in outdoor areas
within 25 feet from public housing and administrative office buildings (collectively, “restricted
areas”) in which public housing is located.
D. Designated Smoking Area
The Housing Authority may designate and create smoking areas outside the restricted areas as
funding permits. The Housing Authority will ensure that the area is accessible for persons with
disabilities in accordance with the Housing Authority’s obligations under Section 504 of the
Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act, and the Fair Housing
Act.
December 12, 2017 Contra Costa County Housing Authority Minutes 9
Attachment B
ACOP Changes
E. Application of Policy
If there is any conflict between this Policy and laws or regulations, the laws and regulations will
prevail.
It is the policy of the Housing Authority to fully comply with all Federal, State and local
nondiscrimination laws; the Americans with Disabilities Act; and the U. S. Department of
Housing and Urban Development regulations governing Fair Housing and Equal Opportunity.
The Housing Authority shall affirmatively further fair housing in the administration this Policy.
No person shall, on the grounds of race, color, sex, religion, national or ethnic origin, familial
status, or disability be excluded from participation in, be denied the benefits of, or be otherwise
subjected to discrimination under this Policy.
Upon the Effective Date of the Policy, the Housing Authority will uniformly and promptly
enforce the Policy. Violations will be addressed in a timely manner. Smoking violations will be
treated like any other violation. Residents shall be liable for smoking-related damages to Public
Housing units and all other restricted areas. The Housing Authority may charge Residents for
damages to a unit beyond normal wear and tear caused by smoking but may not impose monetary
fines for violation of the Policy.
F. PHA Responsibilities
The Housing Authority is responsible for enforcing the Policy in accordance with the provisions
and requirements specified in the Policy, the Lease, and the Housing Authority’s Admission and
Continued Occupancy Policy.
The Housing Authority is not required to take steps in response to violations of this Policy
unless the Housing Authority has knowledge of the violation.
G. Resident Responsibilities
(1) To assure that no resident, member of the resident’s household, or guest engages in:
(a) any smoking of prohibited tobacco products in restricted areas, as described in
Section (C) of this Policy, and
(2) To assure that no other person under the resident’s control engages in:
(a) any smoking of prohibited tobacco products in restricted areas, as described in
Section (C) of this Policy.
December 12, 2017 Contra Costa County Housing Authority Minutes 10
Attachment B
ACOP Changes
H. Phase-in Period
Implementation of this Policy will be phased-in prior to full enforcement by the Housing
Authority. The Phase-in Period will begin on January 1, 2018 and end on June 30, 2018.
Enforcement of the provisions and requirements of the Policy will be suspended until July 1,
2018, with the exception of Section (H). Through the Phase-in Period, the Housing
Authority will execute Lease Addendums to incorporate the Smoke-Free Public Housing Policy
into existing resident Leases and/or execute new Leases which will include the Smoke-Free
Public Housing Policy. Additionally, the Housing Authority will distribute cessation assistance
information to residents, answer questions residents may have regarding the Policy and encourage
residents to begin exercising the provisions and requirements of the Policy.
All provisions and requirements of the Policy not enforced during the Phase-in Period will be
enforced on July 1, 2018.
I. Lease Enforcement
Enforcement of the Policy will begin on July 1, 2018 after the end of the Phase-in Period. The
Housing Authority will be responsible for enforcement of the Policy as stated in Section (F)
above. Annual Inspections is a tool available to the Housing Authority as a means of monitoring
resident compliance with the Policy. It is the responsibility of all residents to notify guests of this
Policy. If a resident witnesses someone smoking or smells tobacco smoke that is not in
accordance with this Policy, the resident should report the violation or the odor to the property
manager in writing as soon as possible. Property managers receiving a report involving a
violation of this Policy will take appropriate enforcement action.
(1) 1st Violation
(a) The Housing Authority will have an informal meeting with the resident and issue
a verbal warning referencing the section of the Lease that has been violated.
(b) The Housing Authority will provide the resident a copy of the Policy and
cessation materials.
(c) The Housing Authority will require the resident to sign an Acknowledgement of
Verbal Warning and an agreement not to violate the Policy again or face further
action.
(d) The Housing Authority will document the resident file.
(2) 2nd Violation
(a) The Housing Authority will send a written warning to the resident citing the
section of the Lease that has been violated.
(b) The Housing Authority will provide the resident a copy of the Policy and
cessation materials.
(c) The Housing Authority will require the resident to sign an Acknowledgement of
Written Warning and an agreement not to violate the Policy again or face further
action.
(d) The Housing Authority will document the resident file.
(3) 3rd Violation
The Housing Authority will take action to terminate the Lease.
December 12, 2017 Contra Costa County Housing Authority Minutes 11
Attachment B
ACOP Changes
J. Right to Request a Reasonable Accommodation
Allowing a resident to smoke in a restricted area is not an accommodation that can be
granted under HUD’s Final Rule.
However, requests for a reasonable accommodation will be further evaluated under section
504 of the Rehabilitation Act of 1973, Title II of the American with Disabilities Act, and the
Fair Housing Act. Individualized determinations will be made on a case-by-case basis by the
Housing Authority.
K. Statement that the Housing Authority is not a Guarantor of Smoke-Free Living
Environment and Disclaimer
The Housing Authority’s adoption of a smoke-free living environment, and the efforts to
designate its properties as smoke free, do not make the Housing Authority the guarantor of
Resident’s health or of the smoke-free condition of the Resident’s unit and the common
areas nor does it in any way change the standard of care that the Housing Authority would
have to a Resident household to render buildings and premises designated as smoke-free any
safer, more habitable, or improved in terms of air quality standards than any other rental
premises. However, the Housing Authority shall take reasonable steps to enforce the smoke-
free terms of its Leases/House Rules and this Policy in order to make its properties smoke-
free.
The Housing Authority specifically disclaims any implied or express warranties that the
building, common areas, or Resident’s premises will have any higher or improved air quality
standards than any other rental property. The Housing Authority cannot and does not warrant
or promise that the rental premises or common areas will be free from secondhand smoke.
The Housing Authority’s ability to police, monitor or enforce the Policy is dependent in
significant part on mandatory compliance by Resident and Resident’s guests. Residents with
respiratory ailments, allergies, or any other physical or mental condition relating to smoke are
put on notice that the Housing Authority does not assume any higher duty of care to enforce
the Policy than any other Housing Authority obligation under the Lease.
December 12, 2017 Contra Costa County Housing Authority Minutes 12
1
ATTACHMENT A
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
PROGRESS IN MEETING MISSION AND·GOALS
Goal: Expand the Supply of Assisted Housing
Progress Report:
• Received 4 RAD awards for Las Deltas property in order to convert the 214 units to
project-based vouchers that can be leveraged to develop a greater number of new units;
• Awarded 188 units of project-based vouchers (PBV) and 214 units of Rental Assistance
Demonstration (RAD) PBV to 14 projects throughout Contra Costa County. These
vouchers (including the project-based vouchers) helped fund 702 units of new
affordable housing ();
• Continue to partner with County to maximize utilization of Shelter-Plus Care program.
Now serve over 325 households;
• Housed nearly 194 veteran households through the VASH program;
• Transitioned a 11-unit HUD Multi-Family housing development to Enhanced Vouchers;
• Successfully placed 3 households into the HCV Homeownership Program;
• Increased and maintained average occupancy from low 70% range at some properties to
98% or better at all properties save one (Las Deltas in North Richmond).
Future Actions
• Continue to offer and leverage project-based vouchers to spur affordable housing
development, particularly in conjunction with the County's HOME and CDBG loan
programs;
• Seek additional VASH funding. To date, HACCC has been awarded 127 VASH
Vouchers and continues to work with VA Medical Center to house veterans;
• Seek to project-base VASH vouchers by identifying developers who may be interested in
such funding if it becomes available;
• Continue to work with CSG Advisors in order to identify funding mechanisms to
rehabilitate or redevelop all of its public housing properties. If the analysis indicates
redevelopment or conversion to RAD or other project-based solutions are viable
options, then pursue such funding as a means to spur development of new affordable
housing in addition to rehabilitation/preservation of existing public housing;
• Work with the City of Antioch to identify funding to resume the funding of rental
rehabilitation loans
• Continue to work with homeless housing and service providers to develop a preference
for transitional housing graduates which will be operational in 2017;
• Seek any HUD funding for additional units that becomes available.
• Seek other relevant housing funds that become available.
December 12, 2017 Contra Costa County Housing Authority Minutes 13
2
Goal: Improve the Quality of Assisted Housing
Progress Report:
• Utilized over $7 million in capital funds to maintain properties including extensive
interior modernization at Bayo Vista and exterior modernizations at several large sites.
Entire properties were reroofed, repainted, or repaved. New windows, flooring, and
cabinetry replaced old components and security features (new site lighting and door
locks for example);
• New styles of interior finishes are being utilized in public housing units to upgrade the
appearance of units so that they more closely emulate market-rate units;
• As part of an ongoing rehabilitation process, HACCC has now rehabilitated almost all
offline units (with the exception of Las Deltas in North Richmond). Apart from Las
Deltas, every public housing property now has an average occupancy rate that is at or
above 98%;
• Work order turnaround times continue to improve through the implementation of new
processes;
• PASS scores for public housing unit inspections continue to improve.
Created a new medical office in the Bayo Vista development, operated in collaboration
with Life Long Medical services.
HACCC contracted with CSG Advisors in order to identify funding mechanisms to
rehabilitate or redevelop all of its public housing properties. HACCC now has a plan in
place to update and preserve existing public housing where it makes financial sense to
do so and to provide adequate funding for these units over the long term
Future Actions
• Based on the CSG plan, major modernization programs are expected to begin at one or
more of the public housing properties once sources of funding are identified and
secured. Based on preliminary analysis, modernization is expected to continue well
beyond the next five-year plan; A Phase II EPC may be considered as part of the
modernization process.
• Will continue to implement new styles of interior finishes in order to improve the
appearance of units;
• Phased site improvements at all public housing properties are in the planning stage.
Work will include supplemental ADA improvements and landscape modernization.
• Will continue to partner with regional housing authorities and cities to conduct landlord
workshops and informational meetings regarding the voucher program;
• HACCC will continue to improve work order turnaround time through automation
and training;
• HACCC will improve inspection protocols by implementing new software that will
more easily allow integrating the outcome of inspections into the work order system.
Will transition to handheld inspection devices for the HCV Program;
• HACCC staff will continue to emphasize good housekeeping and curb appeal with
tenants and maintenance staff;
December 12, 2017 Contra Costa County Housing Authority Minutes 14
3
Goal: Provide an Improved Living Environment
Progress Report:
• Provided funding for additional police/Sheriff patrols at three largest public housing
communities;
• Continue to work with several County and local agencies, coordinated funding so as to increase
Sheriff patrols throughout North Richmond, including the Authority's Las Deltas property;
• Continue services to coordinate direct voice communication devices to facilitate
communication between management staff and sheriff and local law enforcement officers at
these three public housing properties;
• Surveillance cameras continue to benefit two properties;
• Facilitated Neighborhood Watch and Block Captain programs at two public housing properties;
• Continue to operate the Young Adult Empowerment Center at Las Deltas. The Center provides
a variety of activities including recreational, job training, counseling and library programs;
• Operate a separate youth recreational program (Project Pride) at Las Deltas;
• Partnered with the County to offer Head Start facilities at four public housing properties;
• Partner with the YMCA to offer programs at Bayo Vista;
• Continued operation of a variety of other social, nutrition and service programs at our
properties.
• Providing medical services to public housing and low-income residents of the Rodeo area,
through a new medical office operated by Lifelong Medical at the Bayo Vista Development.
• Partnered with Sheriff's Office and YMCA to coordinate funding for one new deputy at Bayo
Vista Housing Development
Future Actions
• Seek to re-establish the Deconcentration Bonus in SEMAP;
• Seek to expand number of RAB meetings held annually;
• Utilize increased site presence by managers to encourage formation of more resident
councils;
• Utilize increased site presence by managers to hold more frequent meetings with tenants;
• Increase and improve common area lighting in all housing communities;
• Continue funding additional police/Sheriff patrols as long as budget permits;
• Continue to work with law enforcement to improve response time;
• Increase use of surveillance cameras as needed;
• Continue funding Young Adult Empowerment Center as long as budget permits;
• Continue funding Project Pride as long as budget permits;
• Seek to expand number of Head Start facilities;
• Seek funding to have Security Services at 2 public housing sites in East County
• Seek grants or other funding that will facilitate expanded services for HACCC's clients;
• Seek partnerships with local community agencies to increase and strengthen services offered
to public housing tenants and voucher clients;
December 12, 2017 Contra Costa County Housing Authority Minutes 15
4
• Continue to improve and enforce public housing screening policies and procedures.
Goal: Promote Self-sufficiency and Asset Development of Assisted Households
Progress Report:
• Since January of 2016, HACCC had 21 participants graduate from its FSS Program with over
$336,340 in escrow;
• Employed Section 3 hires through construction contracts, employment training and jobs
programs, or direct hires in a variety of contracts;
• Partnered with the Workforce Development Board to sign MOU that aligns common goals for
self-sufficiency for low income families in Contra Costa County;
• Continue to partner with REACH to utilize Section 3 employees to increase landscaping and
grounds keeping services to HACCC's property in North Richmond.
Future Actions
• Continue to operate HACCC's self-sufficiency programs despite surpassing HUD's
participation/graduation requirements;
• Expand voucher self-sufficiency services (if not escrow accounts) to public housing tenants
where feasible;
• Seek other funding that will facilitate expanded services for HACCC's clients;
• Expand the FSS Program Coordinating Committee (PCC) to seek partnerships with local
community agencies to increase and strengthen services offered to public housing tenants and
voucher clients;
• Provide or attract supportive services designed to improve resident employability;
• Provide or attract supportive services to increase independence for the elderly or families with
disabilities;
• Continue existing policies that permit voucher homeownership;
• Continue to enforce the Community Services Requirements policy;
• Provide Section 3 employment and training opportunities for residents where feasible
Goal: Ensure Equal Opportunity in Housing
Progress Report:
• Established a Reasonable Accommodation roundtable for both Public Housing and HCV
Managers
• Continue to train on the Violence Against Women Act for all HCV and public housing managers.
• Conducted Reasonable Accommodation training to all HCV and public housing staff;
Continue to train on Limited English Proficiency requirements for all HCV and public housing
managers.
December 12, 2017 Contra Costa County Housing Authority Minutes 16
5
• Continue to use other external and internal legal providers to conduct Fair Housing training for
staff.
Future Actions
• Provide updated fair housing and ADA training for all staff.
• Provide updated training on the Violence Against Women Act for all staff.
• Provide updated training on Limited English Proficiency requirements for all staff.
• Continue to expand network of service providers who can assist with outreach for day-to-day
client services, wait list openings and other events.
• Work with network of social service providers to conduct outreach to families and individuals
who are disabled, homeless or who have limited English proficiency when HACCC open its
HCV and public housing wait lists.
• Continue providing services in multiple languages as appropriate.
• Review and revise HACCC's existing reasonable accommodation policies and procedures as
needed.
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Page 1 of 4 form HUD-50075 (4/2008)
PHA 5-Year and
Annual Plan
U.S. Department of Housing and Urban
Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 4/30/2011
1.0
PHA Information
PHA Name: Housing Authority of the County of Contra Costa (HACCC) PHA Code:CA011
PHA Type: Small High Performing Standard HCV (Section 8)
PHA Fiscal Year Beginning: (MM/YYYY): 04/2018
2.0
Inventory (based on ACC units at time of FY beginning in 1.0 above)
Number of PH units: ___1,177______________ Number of HCV units: ___6,921_________
3.0
Submission Type
5-Year and Annual Plan X Annual Plan Only 5-Year Plan Only
4.0
PHA Consortia PHA Consortia: (Check box if submitting a joint Plan and complete table below.)
Participating PHAs PHA
Code
Program(s) Included in the
Consortia
Programs Not in the
Consortia
No. of Units in Each
Program
PH HCV
PHA 1:
PHA 2:
PHA 3:
5.0
5-Year Plan. Complete items 5.1 and 5.2 only at 5-Year Plan update.
5.1 Mission. State the PHA’s Mission for serving the needs of low-income, very low-income, and extremely low income families in the PHA’s
jurisdiction for the next five years:
To provide high quality affordable housing solutions and to promote self-sufficiency for low-income people of Contra Costa County.
5.2
Goals and Objectives. Identify the PHA’s quantifiable goals and objectives that will enable the PHA to serve the needs of low-income and very
low-income, and extremely low-income families for the next five years. Include a report on the progress the PHA has made in meeting the goals
and objectives described in the previous 5-Year Plan.
HACCC’S Goals are to:
Expand the Supply of Assisted Housing
Improve the Quality of Assisted Housing
Provide an Improved Living Environment
Promote Self-sufficiency and Asset Development of Families and Individuals
Ensure Equal Opportunity in Housing
Expand literacy across all agency housing program participants
See Attachment A for a progress report on meeting these goals over the past five years.
December 12, 2017 Contra Costa County Housing Authority Minutes 124
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Page 2 of 4 form HUD-50075 (4/2008)
6.0
PHA Plan Update
(a) Identify all PHA Plan elements that have been revised by the PHA since its last Annual Plan submission:
The following Plan elements have been revised since HACCC’s last Annual Plan submission:
HACCC added the following item to its Public Housing Admissions and Continued Occupancy Plan:
See Attachment B
HACCC added the following items to Administrative Plan:
See Attachment C
(b) Identify the specific location(s) where the public may obtain copies of the 5-Year and Annual PHA Plan. For a complete list of PHA Plan
elements, see Section 6.0 of the instructions.
3133 Estudillo Street Martinez, CA (Main administrative office).
990 A Rosemary Lane, Oakley, CA (Oakley AMP office)
875 El Pueblo Avenue, Pittsburg, CA (El Pueblo AMP office)
1601 North Jade Street, Richmond, CA (North Richmond AMP office)
#2 California Street, Rodeo, CA (Rodeo AMP office)
2870 Howe Road, Martinez, CA (Main HCV Office)
www.contracostahousing.org (HACCC website)
www.hud.gov/offices/pih/pha/approved (HUD website - available after HUD approval)
7.0
Hope VI, Mixed Finance Modernization or Development, Demolition and/or Disposition, Conversion of Public Housing, Homeownersh ip
Programs, and Project-based Vouchers. Include statements related to these programs as applicable.
a) HOPE VI or Mixed Finance Modernization or Development. HACCC has contracted with CSG Advisors in order to identify funding
mechanisms to rehabilitate or redevelop all of its public housing properties. HACCC’s goal is to preserve or increase the num ber of
housing units affordable to public housing eligible families (regardless of whether they remain public housing specifically) and to
provide adequate funding for these units over the long term. HACCC continues to evaluate and consider its options for develop ment
and preservation of its public housing portfolio. Addressing its needs may include applying for additional RAD, Choice
Neighborhoods, a Phase II Energy Performance Contract or any other appropriate HUD programs. HACCC has already been awarded
RAD funding for 214 units at Las Deltas in North Richmond (CA011-006, CA011-009A, CA011-009B). HACCC may also seek state
and local funding through bonds, tax credits or any other available programs.
b) Conversion of Public Housing. HACCC has contracted with CSG Advisors in order to identify funding mechanisms to rehabilitate or
redevelop all of its public housing properties. If CSG’s analysis shows that a viable plan does not exist to adequately fund rehabilitation
and ongoing maintenance at any of HACCC’s public housing properties, HACCC may submit voucher conversion applications for any
of its public housing properties. HACCC also may submit applications to HUD for any other conversion funding programs that become
available.
c) Homeownership. HACCC currently offers a homeownership voucher program.
d) Project-based Vouchers. HACCC has already committed 429 project-based vouchers (PBV). In addition, HACCC has conditionally
approved 367 PBV units for thirteen projects, of which 214 units are committed to the RAD Program, as replacement housing for units
removed from the public housing inventory at Las Deltas. The use of PBVs is consistent with HACCC’s PHA Plan. Among HACCC’s
goals are to expand the supply of assisted housing and to increase assisted housing choices. By utilizing PBVs from HACCC, developers
are able to leverage funding and produce additional units of new or modernized affordable housing. HACCC plans to award PBV
funding throughout its jurisdiction in order to provide affordable housing options for clients in as broad a geographic area as possi ble.
HACCC may also utilize PBVs in any other public housing redevelopment/repositioning projects it may undertake.
8.0 Capital Improvements. Please complete Parts 8.1 through 8.3, as applicable.
8.1
Capital Fund Program Annual Statement/Performance and Evaluation Report. As part of the PHA 5-Year and Annual Plan, annually
complete and submit the Capital Fund Program Annual Statement/Performance and Evaluation Report, form HUD-50075.1, for each current and
open CFP grant and CFFP financing.
See attached.
8.2
Capital Fund Program Five-Year Action Plan. As part of the submission of the Annual Plan, PHAs must complete and submit the Capital Fund
Program Five-Year Action Plan, form HUD-50075.2, and subsequent annual updates (on a rolling basis, e.g., drop current year, and add latest year
for a five year period). Large capital items must be included in the Five-Year Action Plan.
See attached.
8.3
Capital Fund Financing Program (CFFP).
Check if the PHA proposes to use any portion of its Capital Fund Program (CFP)/Replacement Housing Factor (RHF) to repay debt incurred to
finance capital improvements.
December 12, 2017 Contra Costa County Housing Authority Minutes 125
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Page 3 of 4 form HUD-50075 (4/2008)
9.0
Housing Needs. Based on information provided by the applicable Consolidated Plan, information provided by HUD, and other generally available
data, make a reasonable effort to identify the housing needs of the low-income, very low-income, and extremely low-income families who reside in
the jurisdiction served by the PHA, including elderly families, families with disabilities, and households of various races and ethnic groups, and
other families who are on the public housing and Section 8 tenant-based assistance waiting lists. The identification of housing needs must address
issues of affordability, supply, quality, accessibility, size of units, and location.
Based on the most recent Consolidated Plan for the County (2015-2020), of 335,053 households in the HOME Consortia area, there are 142,353
households or 42 percent of all households that are at 100 percent of Area Median Income (AMI) or below. Of these households, nearly 70 percent
experience at least one or more housing problems as defined by HUD, with most housing issues experienced disproportionately by renters. Renters
make up 35 percent of total households and 50 percent of those experiencing one or more housing problems. The area of greates t need is among
renters in the extremely low-income category: 18,455 households, or 50 percent, experience substandard housing, overcrowding, or cost burden. Of
those, 73 percent suffer from a cost burden of greater than 50 percent of income.
According to HUD, disproportionate need refers to any need that is more than ten percentage points above the need demonstrated for the total
households. The Contra Costa Consortium has 335,053 households, 142,353 of which have incomes below AMI. The number of households below
AMI with a housing problem is 99,575, which represents about 70 percent of below-AMI households. While all racial/ethnic groups at particular
income levels experience housing problems, there are three groups experiencing disproportionate housing need throughout the income spectrum. At
the extremely low-income range (0-30 percent AMI) 84 percent of all households have a housing need, while 100 percent of American
Indian/Alaska Natives experience a disproportionate need. At the low-income range (30-50 percent AMI), 74 percent of all households experience a
housing need, while 88 percent of Black/African American and 85 percent of Hispanics experience a disproportionate housing need. At the
moderate-income range (50-80 percent AMI), 64 percent of all households have a housing need, and 83 percent of Pacific Islanders experience a
disproportionate housing need. At median income (80-100 percent AMI), 53 percent of all households have a housing need, while both Pacific
Islanders (85 percent) and Hispanics (67 percent) experience a disproportionate housing need.
The number of Contra Costa HOME Consortium households with a severe housing problem is 59,340, which represents about 43 percent of all
households below 100 percent AMI. While all racial/ethnic groups experience housing problems at particular income levels, the re are three groups
experiencing disproportionate housing need throughout the income spectrum. At the extremely low-income range (0-30 percent AMI), 81 percent of
all households have a severe housing need, and 88 percent (185 households) of Pacific Islanders experience a disproportionate need. At the low-
income range (30-50 percent AMI), 48 percent of all households experience a housing need, while 58 percent of Hispanics experience a
disproportionate severe housing need. At the moderate-income range (50-80 percent AMI), 32 percent of all households experience a housing need,
while 46 percent of Pacific Islanders experience a disproportionate housing need. At the median income range (80-100 percent AMI), 20 percent of
all households have a housing need, and an incredible 74 percent of Pacific Islanders experience a disproportionate severe housing need.
Cost burden is defined as paying more than 30 percent of a household's income for housing. Severe cost burden is paying more than 50 percent of
the household income for housing costs. In Contra Costa, 44 percent of all households are either cost burdened, or severely cost burdened. Pacific
Islanders (473 households, or 37 percent) have a disproportionate cost burden. Both Black/African Americans (6,459 households, 28.8 percent) and
Hispanics (14,343 households, 28.9 percent) experience disproportionate severe cost burden.
There are 29,715 households with incomes at or less than 30 percent of the AMI with a housing problem. American Indians, Alas ka Natives (140
households) have a disproportionate need. There are 24,762 households with incomes between 30 and 50 percent of the AMI with a housing
problem. Black/African American (2,394 households) have a disproportionate need. There are 23,555 households with incomes bet ween 50 and 80
percent of the AMI with a housing problem. Pacific Islanders (150 households) have a disproportionate need.
There are 25,010 households with incomes at or less than 30 percent of the AMI with a severe housing problem. Pacific Islanders (185 households)
have a disproportionate need. There are 16,142 households with incomes between 30 and 50 percent of the AMI with a housing pr oblem. Hispanics
(5,214 households) have a disproportionate need. There are 11,869 households with incomes between 50 and 80 percent of the AMI with a housing
problem. Pacific Islanders (80 households) have a disproportionate need.
46.2% of the County’s renter households live in overcrowded housing. Among racial and ethnic groups reported in the Census, Latino/Hispanic
households are most likely to live in crowded conditions in the County with 12.8% in such conditions.
According to 2010 U.S. Census Data, the population of seniors 65 and older from 2000 to 2010 increased from 107,272 to 130, 4 32 in Contra Costa
County, an increase of 21.5 percent. According to the American Community Survey (2008-12), 21.3 percent of households were headed by seniors.
The three jurisdictions with the largest share of senior households are Walnut Creek (37.5 percent), Moraga (33.3 percent), and Orinda (30.9
percent) (ACS Data 2008-2012). Of the total County's senior population, nearly 35 percent have a disability limitation. Of all the jurisdictions in the
County, San Pablo (51.1 percent), Pittsburg (46 percent), and Oakley (46.2 percent) have the high est share of senior populations living with
disabilities.
There are only approximately 10,200 assisted rental units affordable to lower-income households, of which, over 950 are at risk of converting to
market rate housing. Over 7,000 beds in 473 residential care facilities are available for individuals with special needs, (such as frail elderly and
persons with disabilities) who cannot live independently in conventional housing. However, this is significantly less than th e population of frail
elderly, disabled, and others who may need a supportive housing environment.
Due to the ongoing gap in the availability of affordable housing, the County Consortium has assigned a high priority to new h ousing construction,
homeownership assistance, and housing rehabilitation, particularly for households earning less than 50 percent of the area median income.
Two final measures of need are seen in HACCC’s most recent housing choice voucher and public housing wait list openings. In November, 2008
the voucher wait list opening attracted nearly 40,000 families who applied for 6,000 positions on the wait list. In March 2017, nearly 17,000
families applied for the wait list for HACCC’s 1,177 unit public housing program. In 2018, the housing choice voucher wait list will open to
general public.
This summary of the need for affordable housing in HACCC’s jurisdiction is based on County’s Consolidated Plan, Census Data, data from the
California Budget Project and the Authority’s Wait List.
December 12, 2017 Contra Costa County Housing Authority Minutes 126
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Page 4 of 4 form HUD-50075 (4/2008)
9.1
Strategy for Addressing Housing Needs. Provide a brief description of the PHA’s strategy for addressing the housing needs of families in the
jurisdiction and on the waiting list in the upcoming year. Note: Small, Section 8 only, and High Performing PHAs complete only for Annual
Plan submission with the 5-Year Plan.
Lease Public Housing units to families on the public housing wait list.
Issue vouchers to families on the HCV wait list.
Award project-based vouchers to developers creating or preserving affordable housing.
Partner with the County to the extent permitted by HUD regulations to award project-based vouchers to developers receiving affordable
housing funding from the County.
Attempt to increase HACCC’s total affordable housing units as the Authority repositions its publi c housing stock.
Continue to contract with other Cities in Contra Costa to manage their rental rehabilitation program, which helps to preserve and expand
the supply of affordable housing.
Continue to operate the Authority’s self-sufficiency programs despite surpassing HUD’s participation/graduation requirements in an
effort to stabilize and solidify the financial positions of
families currently on the program while freeing existing housing subsidies for new families.
10.0
Additional Information. Describe the following, as well as any additional information HUD has requested.
(a) Progress in Meeting Mission and Goals. Provide a brief statement of the PHA’s progress in meeting the mission and goals desc ribed in the 5-
Year Plan.
See Attachment A
(b) Significant Amendment and Substantial Deviation/Modification. Provide the PHA’s definition of “significant amendment” and “substantial
deviation/modification”
Changes to rent policies
Changes to admission policies
Changes to organization of any waiting list
Changes in the use of the Capital Fund
Any change regarding the demolition, disposition or conversion designation of a property
(c) As part of the Rental Assistance Demonstration (RAD), HACCC is redefining the definition of a substantial deviation from the PHA Plan to
exclude the following RAD-specific items:
1. The decision to convert to either Project Based Rental Assistance or Project Based
Voucher Assistance;
a. Changes to the Capital Fund Budget produced as a result of each approved RAD
Conversion, regardless of whether the proposed conversion will include use of
additional Capital Funds;
b. Changes to the construction and rehabilitation plan for each approved RAD
conversion; and
c. Changes to the financing structure for each approved RAD conversion.
December 12, 2017 Contra Costa County Housing Authority Minutes 127
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Page 5 of 4 form HUD-50075 (4/2008)
11.0
Required Submission for HUD Field Office Review. In addition to the PHA Plan template (HUD-50075), PHAs must submit the following
documents. Items (a) through (g) may be submitted with signature by mail or electronically with scanned signatures, but electronic submission is
encouraged. Items (h) through (i) must be attached electronically with the PHA Plan. Note: Faxed copies of these documents will not be accepted
by the Field Office.
(a) Form HUD-50077, PHA Certifications of Compliance with the PHA Plans and Related Regulations (which includes all certifications relating
to Civil Rights)
(b) Form HUD-50070, Certification for a Drug-Free Workplace (PHAs receiving CFP grants only)
(c) Form HUD-50071, Certification of Payments to Influence Federal Transactions (PHAs receiving CFP grants only)
(d) Form SF-LLL, Disclosure of Lobbying Activities (PHAs receiving CFP grants only)
(e) Form SF-LLL-A, Disclosure of Lobbying Activities Continuation Sheet (PHAs receiving CFP grants only)
(f) Resident Advisory Board (RAB) comments. Comments received from the RAB must be submitted by the PHA as an attachment to the PHA
Plan. PHAs must also include a narrative describing their analysis of the recommendations and the decisions made on these recommendations.
(g) Challenged Elements
(h) Form HUD-50075.1, Capital Fund Program Annual Statement/Performance and Evaluation Report (PHAs receiving CFP grants only)
(i) Form HUD-50075.2, Capital Fund Program Five-Year Action Plan (PHAs receiving CFP grants only)
December 12, 2017 Contra Costa County Housing Authority Minutes 128
______________________________________________________________________________________________________________________________________
Page 1 of 3 Instructions form HUD-50075 (2008)
_______________________________________________________________________________________________________________________________________
This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added a new section 5A to the U.S. Housing Act
of 1937, as amended, which introduced 5-Year and Annual PHA Plans. The 5-Year and Annual PHA plans provide a ready source for interested parties to locate basic
PHA policies, rules, and requirements concerning the PHA’s operations, programs, and services, and informs HUD, families served by the PHA, and members of the
public of the PHA’s mission and strategies for serving the needs of low-income and very low-income families. This form is to be used by all PHA types for submission
of the 5-Year and Annual Plans to HUD. Public reporting burden for this information collection is estimated to average 12.68 hours per response, including the time for
reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD
may not collect this information, and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number.
Privacy Act Notice. The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title
12, U.S. Code, Section 1701 et seq., and regulations promulgated there under at Title 12, Code of Federal Regulations. Responses to the collection of information are
required to obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality
________________________________________________________________________________________________________________________
Instructions form HUD-50075
Applicability. This form is to be used by all Public Housing Agencies
(PHAs) with Fiscal Year beginning April 1, 2008 for the submission of their
5-Year and Annual Plan in accordance with 24 CFR Part 903. The previous
version may be used only through April 30, 2008.
1.0 PHA Information
Include the full PHA name, PHA code, PHA type, and PHA Fiscal Year
Beginning (MM/YYYY).
2.0 Inventory
Under each program, enter the number of Annual Contributions Contract
(ACC) Public Housing (PH) and Section 8 units (HCV).
3.0 Submission Type
Indicate whether this submission is for an Annual and Five Year Plan, Annual
Plan only, or 5-Year Plan only.
4.0 PHA Consortia
Check box if submitting a Joint PHA Plan and complete the table.
5.0 Five-Year Plan
Identify the PHA’s Mission, Goals and/or Objectives (24 CFR 903.6).
Complete only at 5-Year update.
5.1 Mission. A statement of the mission of the public housing agency
for serving the needs of low-income, very low-income, and extremely
low-income families in the jurisdiction of the PHA during the years
covered under the plan.
5.2 Goals and Objectives. Identify quantifiable goals and objectives
that will enable the PHA to serve the needs of low income, very low-
income, and extremely low-income families.
6.0 PHA Plan Update. In addition to the items captured in the Plan
template, PHAs must have the elements listed below readily available to
the public. Additionally, a PHA must:
(a) Identify specifically which plan elements have been revised
since the PHA’s prior plan submission.
(b) Identify where the 5-Year and Annual Plan may be obtained by
the public. At a minimum, PHAs must post PHA Plans,
including updates, at each Asset Management Project (AMP)
and main office or central off ice of the PHA. PHAs are
strongly encouraged to post complete PHA Plans on its official
website. PHAs are also encouraged to provide each resident
council a copy of its 5-Year and Annual Plan.
PHA Plan Elements. (24 CFR 903.7)
1. Eligibility, Selection and Admissions Policies, including
Deconcentration and Wait List Procedures. Describe
the PHA’s policies that govern resident or tenant
eligibility, selection and admission including admission
preferences for both public housing and HCV and unit
assignment policies for public housing; and procedures for
maintaining waiting lists for admission to public housing
and address any site-based waiting lists.
2. Financial Resources. A statement of financial resources,
including a listing by general categories, of the PHA’s
anticipated resources, such as PHA Operating, Capital and
other anticipated Federal resources available to the PHA,
as well as tenant rents and other income available to
support public housing or tenant-based assistance. The
statement also should include the non-Federal sources of
funds supporting each Federal program, and state the
planned use for the resources.
3. Rent Determination. A statement of the policies of the
PHA governing rents charged for public housing and HCV
dwelling units.
4. Operation and Management. A statement of the rules,
standards, and policies of the PHA governing maintenance
management of housing owned, assisted, or operated by
the public housing agency (which shall include measures
necessary for the prevention or eradication of pest
infestation, including cockroaches), and management of
the PHA and programs of the PHA.
5. Grievance Procedures. A description of the grievance
and informal hearing and review procedures that the PHA
makes available to its residents and applicants.
6. Designated Housing for Elderly and Disabled Families.
With respect to public housing projects owned, assisted, or
operated by the PHA, describe any projects (or portions
thereof), in the upcoming fiscal year, that the PHA has
designated or will apply for designation for occupancy by
elderly and disabled families. The description shall
include the following information: 1) development name
and number; 2) designation type; 3) application status; 4)
date the designation was approved, submitted, or planned
for submission, and; 5) the number of units affected.
7. Community Service and Self-Sufficiency. A description
of: (1) Any programs relating to services and amenities
provided or offered to assisted families; (2) Any policies
or programs of the PHA for the enhancement of the
economic and social self-sufficiency of assisted families,
including programs under Section 3 and FSS; (3) How the
PHA will comply with the requirements of community
service and treatment of income changes resulting from
welfare program requirements. (Note: applies to only
public housing).
8. Safety and Crime Prevention. For public housing only,
describe the PHA’s plan for safety and crime prevention to
ensure the safety of the public housing residents. The
statement must include: (i) A description of the need for
measures to ensure the safety of public housing residents;
(ii) A description of any crime prevention activities
conducted or to be conducted by the PHA; and (iii) A
description of the coordination between the PHA and the
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appropriate police precincts for carrying out crime
prevention measures and activities.
9. Pets. A statement describing the PHAs policies and
requirements pertaining to the ownership of pets in public
housing.
10. Civil Rights Certification. A PHA will be considered in
compliance with the Civil Rights and AFFH Certification
if: it can document that it examines its programs and
proposed programs to identify any impediments to fair
housing choice within those programs; addresses those
impediments in a reasonable fashion in view of the
resources available; works with the local jurisdiction to
implement any of the jurisdiction’s initiatives to
affirmatively further fair housing; and assures that the
annual plan is consistent with any applicable Consolidated
Plan for its jurisdiction.
11. Fiscal Year Audit. The results of the most recent fiscal
year audit for the PHA.
12. Asset Management. A statement of how the agency will
carry out its asset management functions with respect to
the public housing inventory of the agency, including how
the agency will plan for the long-term operating, capital
investment, rehabilitation, modernization, disposition, and
other needs for such inventory.
13. Violence Against Women Act (VAWA). A description
of: 1) Any activities, services, or programs provided or
offered by an agency, either directly or in partnership with
other service providers, to child or adult victims of
domestic violence, dating violence, sexual assault, or
stalking; 2) Any activities, services, or programs provided
or offered by a PHA that helps child and adult victims of
domestic violence, dating violence, sexual assault, or
stalking, to obtain or maintain housing; and 3) Any
activities, services, or programs provided or offered by a
public housing agency to prevent domestic violence,
dating violence, sexual assault, and stalking, or to enhance
victim safety in assisted families.
7.0 Hope VI, Mixed Finance Modernization or Development,
Demolition and/or Disposition, Conversion of Public Housing,
Homeownership Programs, and Project-based Vouchers
(a) Hope VI or Mixed Finance Modernization or Development.
1) A description of any housing (including project number (if
known) and unit count) for which the PHA will apply for HOPE
VI or Mixed Finance Modernization or Development; and 2) A
timetable for the submission of applications or proposals. The
application and approval process for Hope VI, Mixed Finance
Modernization or Development, is a separate process. See
guidance on HUD’s website at:
http://www.hud.gov/offices/pih/programs/ph/hope6/index.cfm
(b) Demolition and/or Disposition. With respect to public housing
projects owned by the PHA and subject to ACCs under the Act:
(1) A description of any housing (including project number and
unit numbers [or addresses]), and the number of affected units
along with their sizes and accessibility features) for which the
PHA will apply or is currently pending for demolition or
disposition; and (2) A timetable for the demolition or
disposition. The application and approval process for demolition
and/or disposition is a separate process. See guidance on HUD’s
website at:
http://www.hud.gov/offices/pih/centers/sac/demo_dispo/index.c
fm
Note: This statement must be submitted to the extent that
approved and/or pending demolition and/or disposition has
changed.
(c) Conversion of Public Housing. With respect to public
housing owned by a PHA: 1) A description of any building
or buildings (including project number and unit count) that
the PHA is required to convert to tenant-based assistance or
that the public housing agency plans to voluntarily convert;
2) An analysis of the projects or buildings required to be
converted; and 3) A statement of the amount of assistance
received under this chapter to be used for rental assistance or
other housing assistance in connection with such conversion.
See guidance on HUD’s website at:
http://www.hud.gov/offices/pih/centers/sac/conversion.cfm
(d) Homeownership. A description of any homeownership
(including project number and unit count) administered by
the agency or for which the PHA has applied or will apply
for approval.
(e) Project-based Vouchers. If the PHA wishes to use the
project-based voucher program, a statement of the projected
number of project-based units and general locations and how
project basing would be consistent with its PHA Plan.
8.0 Capital Improvements. This section provides information on a PHA’s
Capital Fund Program. With respect to public housing projects owned,
assisted, or operated by the public housing agency, a plan describing the
capital improvements necessary to ensure long-term physical and social
viability of the projects must be completed along with the required
forms. Items identified in 8.1 through 8.3, must be signed where
directed and transmitted electronically along with the PHA’s Annual
Plan submission.
8.1 Capital Fund Program Annual Statement/Performance and
Evaluation Report. PHAs must complete the Capital Fund
Program Annual Statement/Performance and Evaluation Report
(form HUD-50075.1), for each Capital Fund Program (CFP) to be
undertaken with the current year’s CFP funds or with CFFP
proceeds. Additionally, the form shall be used for the following
purposes:
(a) To submit the initial budget for a new grant or CFFP;
(b) To report on the Performance and Evaluation Report progress
on any open grants previously funded or CFFP; and
(c) To record a budget revision on a previously approved open
grant or CFFP, e.g., additions or deletions of work items,
modification of budgeted amounts that have been undertaken
since the submission of the last Annual Plan. The Capital
Fund Program Annual Statement/Performance and
Evaluation Report must be submitted annually.
Additionally, PHAs shall complete the Performance and
Evaluation Report section (see footnote 2) of the Capital Fund
Program Annual Statement/Performance and Evaluation (form
HUD-50075.1), at the following times:
1. At the end of the program year; until the program is
completed or all funds are expended;
2. When revisions to the Annual Statement are made,
which do not require prior HUD approval, (e.g.,
expenditures for emergency work, revisions resulting
from the PHAs application of fungibility); and
3. Upon completion or termination of the activities funded
in a specific capital fund program year.
8.2 Capital Fund Program Five-Year Action Plan
PHAs must submit the Capital Fund Program Five-Year Action
Plan (form HUD-50075.2) for the entire PHA portfolio for the first
year of participation in the CFP and annual update thereafter to
eliminate the previous year and to add a new fifth year (rolling
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Page 3 of 3 Instructions form HUD-50075 (2008)
basis) so that the form always covers the present five-year period
beginning with the current year.
8.3 Capital Fund Financing Program (CFFP). Separate, written
HUD approval is required if the PHA proposes to pledge any
portion of its CFP/RHF funds to repay debt incurred to finance
capital improvements. The PHA must identify in its Annual and 5-
year capital plans the amount of the annual payments required to
service the debt. The PHA must also submit an annual statement
detailing the use of the CFFP proceeds. See guidance on HUD’s
website at:
http://www.hud.gov/offices/pih/programs/ph/capfund/cffp.cfm
9.0 Housing Needs. Provide a statement of the housing needs of families
residing in the jurisdiction served by the PHA and the means by which
the PHA intends, to the maximum extent practicable, to address those
needs. (Note: Standard and Troubled PHAs complete annually; Small
and High Performers complete only for Annual Plan submitted with the
5-Year Plan).
9.1 Strategy for Addressing Housing Needs. Provide a description of
the PHA’s strategy for addressing the housing needs of families in
the jurisdiction and on the waiting list in the upcoming year.
(Note: Standard and Troubled PHAs complete annually; Small
and High Performers complete only for Annual Plan submitted
with the 5-Year Plan).
10.0 Additional Information. Describe the following, as well as any
additional information requested by HUD:
(a) Progress in Meeting Mission and Goals. PHAs must
include (i) a statement of the PHAs progress in meeting the
mission and goals described in the 5-Year Plan; (ii) the basic
criteria the PHA will use for determining a significant
amendment from its 5-year Plan; and a significant
amendment or modification to its 5-Year Plan and Annual
Plan. (Note: Standard and Troubled PHAs complete
annually; Small and High Performers complete only for
Annual Plan submitted with the 5-Year Plan).
(b) Significant Amendment and Substantial
Deviation/Modification. PHA must provide the definition
of “significant amendment” and “substantial
deviation/modification”. (Note: Standard and Troubled
PHAs complete annually; Small and High Performers
complete only for Annual Plan submitted with the 5-Year
Plan.)
(c) PHAs must include or reference any applicable memorandum
of agreement with HUD or any plan to improve performance.
(Note: Standard and Troubled PHAs complete annually).
11.0 Required Submission for HUD Field Office Review. In order to be a
complete package, PHAs must submit items (a) through (g), with
signature by mail or electronically with scanned signatures. Items (h)
and (i) shall be submitted electronically as an attachment to the PHA
Plan.
(a) Form HUD-50077, PHA Certifications of Compliance with
the PHA Plans and Related Regulations
(b) Form HUD-50070, Certification for a Drug-Free Workplace
(PHAs receiving CFP grants only)
(c) Form HUD-50071, Certification of Payments to Influence
Federal Transactions (PHAs receiving CFP grants only)
(d) Form SF-LLL, Disclosure of Lobbying Activities (PHAs
receiving CFP grants only)
(e) Form SF-LLL-A, Disclosure of Lobbying Activities
Continuation Sheet (PHAs receiving CFP grants only)
(f) Resident Advisory Board (RAB) comments.
(g) Challenged Elements. Include any element(s) of the PHA
Plan that is challenged.
(h) Form HUD-50075.1, Capital Fund Program Annual
Statement/Performance and Evaluation Report (Must be
attached electronically for PHAs receiving CFP grants
only). See instructions in 8.1.
(i) Form HUD-50075.2, Capital Fund Program Five-Year
Action Plan (Must be attached electronically for PHAs
receiving CFP grants only). See instructions in 8.2.
December 12, 2017 Contra Costa County Housing Authority Minutes 131
December 12, 2017 Contra Costa County Housing Authority Minutes 132
December 12, 2017 Contra Costa County Housing Authority Minutes 133
RECOMMENDATIONS
ACCEPT the financial and program compliance audit report for the period April 1, 2016, through March 31, 2017,
prepared by Harn & Dolan CPA's, Walnut Creek, California.
BACKGROUND
The U. S. Department of Housing & Urban Development (HUD) requires every housing authority to have an annual
independent audit conducted of its financial statements and business activities as well as of compliance with program
requirements for the public housing, Housing Choice Voucher and Shelter-Plus Care programs. HACCC contracted
with Harn & Dolan to prepare the audit report for the fiscal year ending March 31, 2017.
Harn & Dolan’s audit identified no findings and no material weaknesses in either the financial or program
compliance portions of the audit. The complete audit and the management letter are attached.
FISCAL IMPACT
None. Information item. Funding was provided for the audit contract in the Housing Authority of the County of
Contra Costa’s (HACCC) Fiscal Year 2017/2018 Consolidated Operating Budget.
Action of Board On: 12/12/2017 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Jannel George-Oden,
Commissioner
ABSENT:Fay Nathaniel, Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: December 12, 2017
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.1
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:December 12, 2017
Contra
Costa
County
Subject:FINANCIAL AND PROGRAM AUDIT FOR FISCAL YEAR ENDING MARCH 31, 2017
December 12, 2017 Contra Costa County Housing Authority Minutes 134
CONSEQUENCE OF NEGATIVE ACTION
Should the Board of Commissioners elect not to accept the financial audit report as performed by the certified
public accountancy firm of Harn & Dolan, it would become necessary to expend additional funds to either redo
the financial audit report or contract with another certified public accountancy firm to conduct an audit of
HACCC’s finances and programs.
CHILDREN'S IMPACT STATEMENT
ATTACHMENTS
Audit Report
Management Report
December 12, 2017 Contra Costa County Housing Authority Minutes 135
HOUSING AUTHORITY
OF THE COUNTY OF CONTRA COSTA
(A Component Unit of the County of Contra Costa)
BASIC FINANCIAL STATEMENTS
YEAR ENDED MARCH 31, 2017
(Including Auditors’ Report Thereon)
December 12, 2017 Contra Costa County Housing Authority Minutes 136
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
TABLE OF CONTENTS
Page
Independent Auditors’ Report 1
Managements Discussion and Analysis 4
Financial Statements:
Statement of Net Position - Proprietary Funds 12
Statement of Revenues, Expenses, and Changes in Fund
Net Position - Proprietary Funds 14
Statement of Cash Flows - Proprietary Funds 15
Notes to the Basic Financial Statements 17
Required Supplementary Information:
Schedule of Proportionate Share of the Net Pension Liability 60
Schedule of Employer Contributions 60
Schedule of Funding Progress for OPEB 60
Notes to the Required Supplementary Information 61
Supplementary Information:
Schedule of Expenditures of Federal Awards 63
Notes to the Schedule of Expenditures of Federal Awards 64
Financial Data Schedule (CA011) 65
Schedule of Relevant Statistics 73
Statement of Completed Capital Fund Program Project 74
Independent Auditors’ Report on Internal Control Over Financial
Reporting and on Compliance and Other Matters Based on an
Audit of Financial Statements Performed in Accordance with
Government Auditing Standards 75
Independent Auditors’ Report on Compliance for
Each Major Program and on Internal Control over
Compliance Required by the Uniform Guidance 77
Status of Prior Audit Findings 79
Schedule of Findings and Questioned Costs 80
December 12, 2017 Contra Costa County Housing Authority Minutes 137
Harn & Dolan
Certified Public Accountants
2423 Stirrup Court
Walnut Creek, California 94596-6526
(925) 280-1693 Fax (925) 938-4829
INDEPENDENT AUDITORS’ REPORT
To the Board of Commissioners
Housing Authority of the
County of Contra Costa
Martinez, California
Report on the Financial Statements
We have audited the accompanying financial statements of the business-type activities of the Housing
Authority of the County of Contra Costa, component unit of the County of Contra Costa, California (the
Authority), as of and for the year ended March 31, 2017, and the related notes to the financial statements,
which collectively comprise the Authoritys basic financial statements as listed in the table of contents. We
did not audit the financial statements of the aggregate discretely presented component units reported in the
financial statements.
Managements Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in
accordance with accounting principles generally accepted in the United States of America; this includes the
design, implementation, and maintenance of internal control relevant to the preparation and fair presentation
of financial statements that are free from material misstatement, whether due to fraud or error.
Auditors Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We did not audit
the financial statements of HACCC Casa Del Rio, Inc, a California Nonprofit Public Benefit Corporation
and CDR Senior Housing Associates, a California Limited Partnership, which represent 14.6%, -20.3% and
0.4%, respectively, of the primary governments assets, net position, and revenue. We did not audit the
financial statements of DeAnza Housing Corporation, a California Nonprofit Public Benefit Corporation
and DeAnza Gardens L.P. a California Limited Partnership, which are combined and reported as discretely
presented component units titled Component Units in the fund financial statements. Those financial
statements were audited by other auditors whose reports have been furnished to us, and our opinion, insofar
as it relates to the amounts included for the discretely presented component units and blended component
units - Casa Del Rio Housing is based solely on the reports of the other auditors. We conducted our audit
in accordance with auditing standards generally accepted in the United States of America and the standards
applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller
General of the United States. Those standards require that we plan and perform the audit to obtain
reasonable assurance about whether the financial statements are free of material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the
financial statements. The procedures selected depend on the auditors judgment, including the assessment
of the risks of material misstatements of the financial statements, whether due to fraud or error. In making
those risk assessments, the auditor considers internal control relevant to the Authoritys preparation and fair
presentation of the financial statements in order to design audit procedures that are appropriate in the
circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Authoritys
December 12, 2017 Contra Costa County Housing Authority Minutes 138
internal control. Accordingly, we express no such opinion. An audit also includes evaluating the
appropriateness of accounting policies used and the reasonableness of significant accounting estimates made
by management, as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our
audit opinions.
Opinions
In our opinion, based on our audit and the reports of other auditors, the financial statements referred to above
present fairly, in all material respects, the respective financial position of the business-type activities and
the aggregate discretely presented component units of the Authority, as of March 31, 2017, and the
respective changes in financial position and, where applicable, cash flows thereof for the year then ended
in accordance with accounting principles generally accepted in the United States of America.
Emphasis of Matter
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the managements
discussion and analysis on pages 4 through 11, schedule of proportionate share of the net pension liability
on page 60, schedule of employer contributions on page 60, and schedule of funding progress for OPEB on
page 60 be presented to supplement the basic financial statements. Such information, although not a part
of the basic financial statements, is required by the Governmental Accounting Standards Board, who
considers it to be an essential part of financial reporting for placing the basic financial statements in an
appropriate operational, economic, or historical context. We and the other auditors have applied certain
limited procedures to the required supplementary information in accordance with auditing standards
generally accepted in the United States of America, which consisted of inquiries of management about the
methods of preparing the information and comparing the information for consistency with managements
responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit
of the basic financial statements. We do not express an opinion or provide any assurance on the information
because the limited procedures do not provide us with sufficient evidence to express an opinion or provide
any assurance.
Other Information
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively
comprise the Housing Authority of the County of Contra Costa, Californias basic financial statements. The
schedule of relevant statistics is presented for purposes of additional analysis and are not a required part of
the financial statements. The accompanying Schedule of Expenditures of Federal Awards is presented for
purposes of additional analysis as required by Title 2 U.S. Code of Federal Regulations (CFR) Part 200,
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards , and
is also not a required part of the basic financial statements. The accompanying Financial Data Schedules
(CA011) are presented for purposes of additional analysis as required by Uniform Financial Reporting
Standards issued by the U.S. Department of Housing and Urban Development and are not a required part
of the basic financial statements. Finally, the accompanying Schedule of Completed Capital Fund Program
2
December 12, 2017 Contra Costa County Housing Authority Minutes 139
December 12, 2017 Contra Costa County Housing Authority Minutes 140
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
MANAGEMENT DISCUSSION AND ANALYSIS
MARCH 31, 2017
The management of the Housing Authority of the County of Contra Costa (the Authority) would like to provide the
readers of the Authoritys financial statements this narrative overview and analysis of the financial activities of the
Authority for the fiscal year ended March 31, 2017.
The Management Discussion and Analysis (MD&A) is an element of the reporting model adopted by the
Governmental Accounting Standards Board (GASB) in their Statement No. 34 Basic Financial Statements-and
Managements Discussion and Analysis-for State and Local Governments issued in June 1999. Certain comparative
information between the current year and the prior year is required to be presented in the MD&A.
FINANCIAL HIGHLIGHTS
Net position decreased by $100,996 (or 1.78%) during 2017 (see Table 1) as a result of positive changes
in the net pension liability of $473,506 and a negative change in normal operations of $574,500.
Unrestricted net position increased by $322,369 (or 74.81%) during 2017 (see Table 1) as a result of
positive change in the net pension liability of $473,506 and a negative change in normal operations in the
amount of $151,136.
Total revenue increased by $7.3 million (or 6.9%) as a result of current year activities (see Table 3).
Total expenditures increased $8.4 million (or 8.1%) as a result of current year activities (see Table 3).
OVERVIEW OF THE FINANCIAL STATEMENTS
This discussion and analysis is intended to serve as introduction to the Authoritys basic financial statements. The
Authoritys basic financial statements are comprised of three parts as follows: (1) Fund Financial Statements,
(2) Notes to the Basic Financial Statements, and (3) Supplementary Information.
FUND FINANCIAL STATEMENTS
The Fund Financial Statements presentation is similar to the traditional government financial statements. The
statements are the Statement of Net Position, the Statement of Revenue, Expenses, and Changes in Fund Net
Position, and the Statement of Cash Flows. The focus is now on Major Funds, rather than fund types. The
Authoritys funds consist exclusively of Enterprise Funds. Enterprise funds utilize the full accrual basis of
accounting. The Enterprise method of accounting is similar to accounting utilized by the private sector accounting.
Many of the funds administered by the Authority are provided by the Department of Housing and Urban
Development. Others are segregated to enhance accountability and control. GASBs 34 and 37 require individual
enterprise funds to be reported as major funds if total assets, liabilities, revenue, or expenses of that individual fund
exceed 10% or corresponding element total of the Authority as a whole. In the past, the Authority reported four
major funds and an aggregate column for non-major funds. Beginning April 1, 2006, the Authority reported all of
its activities in one major fund titled Housing. The Authoritys mission is to provide affordable housing within
the County of Contra Costa, regardless of grant or program. Therefore, we believe that reporting all activity in one
fund is consistent with this mission and simpler for the readers of the Authoritys report.
4
December 12, 2017 Contra Costa County Housing Authority Minutes 141
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
MANAGEMENT DISCUSSION AND ANALYSIS
MARCH 31, 2017
(Continued)
The Authoritys activity includes:
Public Housing Under the Public Housing Program, (also titled as Low Rent-Aided Housing) the Authority rents
units that it owns to very low & low-income households. The Public Housing Program is operated under an Annual
Contributions Contract (ACC) with HUD. The ACC provides Operating Subsidy and Capital improvement Grant
funding to enable the PHA to provide the housing at a rent that is based upon 30% of household income or at a flat
rate below market rate.
Public Housing Capital Fund Grant - HUD provides grants for the modernization of the Public Housing Program
units. The modernization is accounted for by each grant, which is merged as a part of the Public Housing Program
totals.
Housing Choice Voucher Program Under the Housing Choice Voucher Program, (hereunder titled as Voucher
Program) the Authority administers the program under an Annual Contributions Contract (ACC) with HUD. The
ACC provides funding to the Authority to provide tenant based rental assistance to program participants. The rental
assistance payment is structured so as the rental payment that the participant is obligated to pay is 30% to 40% of
household income. This is a major federal program.
Lower Income Housing Assistance Program Section 8 Moderate Rehabilitation - is a U.S. Department of Housing
and Urban Development funded rehabilitation program that provides project based rental assistance based on
Housing Voucher methodology in determining subsidized rent and program compliance.
Casa Del Rio, Associates - Casa Del Rio, Senior Housing Associates (CDR) was formed as a limited partnership
on April 12, 1994, for the purpose of developing, owning and operating an 82-unit affordable housing rental
complex (the project) located in Antioch, California. The Project qualifies for low-income housing tax credits
under Section 42 of the Internal Revenue Service Code. Such projects are regulated under terms of a Regulatory
Agreement, including rent charges, operating methods and other matters. This limited partnership is considered
to be a blended component unit of the Authority. The most recent audits were for the fiscal year ended December
31, 2016. These reports can be obtained from the Authority using the information on page 11.
Casa Del Rio, Incorporated - The general partner of the Casa Del Rio Partnership is HACCC Casa Del Rio, Inc.,
a California public benefit corporation. The officers and Board members of HACCC Casa Del Rio, Inc. are
employees of the Authority, which was the developer of the Project, and is consider a blended component unit of
the Housing Authority. These component units receive separate audit reports performed on a calendar year basis.
The most recent audits were for the fiscal year ended December 31, 2016. These reports can be obtained from the
Authority using the information on page 11.
Casa Del Rio Apartments, LLC - This limited liability corporation is being formed to replace the limited partner
Boston Capital of the Casa Del Rio Partnership. The officers and Board members of HACCC Casa Del Rio, Inc
will direct the LLC.
Shelter Plus Care Program is designed to provide rental assistance and supportive services to homeless and
disabled individuals and their families. It is cooperatively administered by the County Health Services Department
and the Housing Authority of Contra Costa County, and has the capacity to serve roughly 200 households.
5
December 12, 2017 Contra Costa County Housing Authority Minutes 142
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
MANAGEMENT DISCUSSION AND ANALYSIS
MARCH 31, 2017
(Continued)
Participants receive rental assistance and supportive services funded by the U.S. Department of Housing and Urban
Development.
CDBG Rental Rehabilitation Program (RRP) - Under the RRP, the Authority executes annual funding contract with
various governmental entities to fund the operations of a program that assists rental property owners with
rehabilitation of housing units to help assure a supply of affordable rental apartments and homes for its Section
8/Voucher users and other low-income households. Technical assistance in determining repairs is provided by
Authority staff and below-market-rate loans are made to cover part of rehabilitation costs. Program administrative
costs are shared by the funding providers and the Authority.
Rental Rehabilitation Program (RRP) - Under the RRP, the Authority operates a program that assists rental property
owners with rehabilitation of housing units to help assure a supply of affordable rental apartments and homes for
its Section 8/Voucher users and other low-income households. Technical assistance in determining repairs is
provided by Authority staff and below-market-rate loans are made to cover part of rehabilitation costs. Funds from
this program are to supplement the CDBG RRP for loans or administration.
Management Fund & County Programs This program is often referred to as the State and Local Fund. The fund
represents non-HUD resources developed from a variety of activities, including developer fees, management fees,
program cost reimbursement, and other local and non local activities. This fund administers the pension and benefit
programs for the agency.
Central Office Cost Center - The COCC fund earns revenue from fees and services provided to various federal
programs. The funds earned are considered non-HUD funds and go to cover the overhead and support services
provided to the various federal programs. HUD is currently preparing rule changes that will restrict these funds
to use in Federal programs only.
Discretely Presented Component Unit:
DeAnza Gardens L.P. (DeAnza) DeAnza was formed as a limited partnership on December 10, 2001 for the
purpose of acquisition, ownership, maintenance, and operation of 180 multi-family affordable rental housing
complex located in Contra Costa County.
The project was built on land owned by and leased from the Housing Authority of the County of Contra Costa (the
Authority). Under the terms of the lease, title to the improvements reverts to the lesser at the end of the 75-year
lease. The Project qualifies for low-income housing tax credits under Section 42 of the Internal Revenue Service
Code. Such projects are regulated under terms of a Regulatory Agreement, including rent charges, operating
methods and other matters.
DeAnza Corporation, Inc. The general partner of DeAnza Gardens L.P. is DeAnza Corporation Inc., a California
public benefit corporation. The officers and Board members of the corporation are separate and apart from the
Housing Authority. The only Board member position in the corporation that represents the Housing Authority is
the Executive Director, who serves as one of the five board positions of the corporation. The Housing Authority
has been designated as the managing general partner.
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December 12, 2017 Contra Costa County Housing Authority Minutes 143
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
MANAGEMENT DISCUSSION AND ANALYSIS
MARCH 31, 2017
(Continued)
The DeAnza entities, under HUD REACs direction, are to be considered by the Authority as other organizations
for which the nature and significance of their relationship with the Authority are such that exclusion would cause
the Authoritys financial statements to be misleading or incomplete. As such, the Authority considers these two
entities to be discretely presented component units. These component units receive separate audit reports performed
on a calendar year basis. The most recent audits were for the calender year ended December 31, 2016. These
reports can be obtained from the Authority using the information on page 11.
Also included in the Basic Financial statements are:
Notes to the Financial Statements. The notes provide additional information that is essential to a full
understanding of the data provided in the fund financial statements.
Supplementary Information. Certain information is required to be included in this report by various federal
agencies. This information is included after the notes to the financial statements under the title supplementary
information.
TABLE 1
STATEMENT OF NET POSITION
The following table reflects the condensed Statement of Net Position, for the primary government, compared to
prior year. The Authority is engaged only in Business-Type Activities.
Increase
March 31, 2017 March 31, 2016 (Decrease) %
Current assets $ 9,848,249 $ 9,394,876 453,373 4.83%
Restricted assets 1,344,572 1,342,600 1,972 0.15%
Capital assets, net of depreciation 11,904,435 12,433,904 (529,469)4.26%
Other noncurrent assets 3,550,017 3,458,413 91,604 2.65%
Total assets 26,647,273 26,629,793 17,480 0.07%
Deferred outflows of resources 2,013,425 2,165,706 (152,281)7.03%
Current liabilities 2,479,636 1,910,672 568,964 29.78%
Payable from restricted assets 784,364 633,674 150,690 23.78%
Long term liabilities 19,809,372 20,562,831 (753,459)3.66%
Total liabilities 23,073,372 23,107,177 (33,805)0.15%
Deferred inflows of resources - - -
Net position:
Net investment in capital assets 5,104,662 5,391,407 (286,745)5.32%
Restricted 591,228 727,848 (136,620)18.77%
Unrestricted (108,564) (430,933) 322,369 74.81%
Total net position $ 5,587,326 $ 5,688,322 $ (100,996)1.78%
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December 12, 2017 Contra Costa County Housing Authority Minutes 144
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
MANAGEMENT DISCUSSION AND ANALYSIS
MARCH 31, 2017
(Continued)
Major Factors Affecting the Statement of Net Position
The major factor affecting net position was a reduction in the pension liability of $473,506, but an increase
to normal operations in the amount of $574,500. The increase in normal operations was a result in the cost
of subsidy levels in the Housing Choice Voucher program due to increased rental market in the area.
Table 2 below presents details on the change in Unrestricted Net Position.
TABLE 2
CHANGE OF UNRESTRICTED NET POSITION BY PROGRAM
Change of
Beginning Unrestricted Ending
Balance Position this Balance
04/01/2016 Report Period 03/31/2017
Housing Choice Voucher Program $ 4,063,503 $ (154,752) $ 3,908,751
Public Housing (including Capital Fund) 1,099,553 105,460 1,205,013
Central Office Cost Center 654,677 (28,225) 626,452
Casa Del Rio (blended component unit) 6,063 (128,547) (122,484)
Housing Assistance Section 8 Mod Rehab 4,890 (4,890) -
CDBG Loan 16 (16) -
Other State and Local (6,259,635) 533,339 (5,726,296)
Authority totals $ (430,933) $ 322,369 $ (108,564)
While the result of operations is a significant measure of the Authoritys activities, the analysis of the changes in
unrestricted net position provides a clearer change in financial well-being of each of the program areas. The major
change in the unrestricted net position this period was a result of reduced pension liability in the Other State &
Local program.
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December 12, 2017 Contra Costa County Housing Authority Minutes 145
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
MANAGEMENT DISCUSSION AND ANALYSIS
MARCH 31, 2017
(Continued)
TABLE 3
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET POSITION
The following schedule compares the revenues and expenses for the current and previous fiscal year. The Authority
is engaged only in Business-Type Activities.
Actual Budget Actual Budget
March 31, 2017 March 31, 2017 March 31, 2016 March 31, 2016
Operating revenue:
Rental and other $ 5,667,202 $ 3,486,808 $ 5,553,837 $ 4,857,689
Non-operating revenue:
Federal grants and subsidies 105,487,094 99,664,495 98,995,429 93,837,509
Capital contributions 1,050,023 844,419 306,752 800,664
Other revenue 151,752 1,085,122 223,519 1,583,239
Total revenues 112,356,071 105,080,844 105,079,537 101,079,101
Operating expenses:
Administration 8,704,429 7,971,279 8,036,311 9,060,709
Tenant services 816,732 525,904 498,416 378,781
Utilities 2,059,458 1,813,653 1,875,060 2,124,989
Maintenance 4,539,045 4,085,259 4,123,891 3,554,343
General 1,387,597 1,263,931 1,270,001 1,454,982
Housing assistance payments 92,977,420 85,122,883 85,978,059 82,656,425
Depreciation 1,754,951 2,597,597 2,050,894 3,239,401
Non-operating expenses:
Debt-service interest 217,435 291,040 235,480 987,931
Capital Expenses - 844,419 - 1,015,708
Loan amortization and fees - - 4,244 -
Total expenses 112,457,067 104,515,965 104,072,356 104,473,269
Changes in net position (100,996) 564,879 1,007,181 (3,394,168)
Net position, beginning of the year 5,688,322 5,688,321 13,868,749 13,868,749
Prior period adjustment - - (9,187,608)-
Net position, end of the year $ 5,587,326 $ 6,253,200 $ 5,688,322 $ 10,474,581
Major Factors Affecting the Statement of Revenue, Expenses and Changes in Net Position
The major factors affecting the Statement of Revenue, Expenses, and Changes in Net Position was a combination
of two items; the reduction in the pension liability of $473,506 and an increase to normal operations in the amount
of $574,500. The increase in normal operation was a result of the increase in the cost of subsidy levels in the
Housing Choice Voucher Program due to increased rental market in the area.
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December 12, 2017 Contra Costa County Housing Authority Minutes 146
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
MANAGEMENT DISCUSSION AND ANALYSIS
MARCH 31, 2017
(Continued)
CAPITAL ASSETS ANDDEBT ADMINISTRATION
Capital Assets
As of year-end, the Authority had $11.9 million invested, see also Note 5 to the basic financial statements.
TABLE 4
CAPITAL ASSETS
March 31, 2017 March 31, 2016 Change
Land $ 1,825,993 $ 1,825,993 $ -
Buildings 98,618,966 97,860,387 758,579
Equipment 2,871,699 2,621,168 250,531
Accumulated Depreciation (91,740,253) (90,078,351) (1,661,902)
Construction In Progress 328,030 204,707 123,323
Total $ 11,904,435 $ 12,433,904 $ (529,469)
The following reconciliation summarizes the change in Capital Assets.
TABLE 5
CHANGE IN CAPITAL ASSETS
2017 2016
Capital assets - beginning of year $ 12,433,904 $ 14,091,150
Additions:
Capital Fund Grant:
Improvements to dwelling units 881,903 306,752
Equipment 168,120 -
Equipment 175,459 86,896
Depreciation (1,754,951) (2,050,894)
Capital assets - end of year $ 11,904,435 $ 12,433,904
Notes Payable Outstanding
As of year-end, the Authority had $4,995,883 of notes payable outstanding, see Note 6 to the basic
financial statements.
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December 12, 2017 Contra Costa County Housing Authority Minutes 147
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
MANAGEMENT DISCUSSION AND ANALYSIS
MARCH 31, 2017
(Continued)
ECONOMIC FACTORS
The Authority is primarily dependent upon HUD for funding operations; therefore, the Authority is
affected more by the federal budget than by state or local economic conditions. The Authoritys budgets
and subsidy funding requests are approved by HUD.
FINANCIAL CONTACT
The individual to be contacted regarding this report, and the reports of the Authoritys component units,
is the Director of Finance of the Housing Authority of the County of Contra Costa, at (925) 957-8014.
Specific requests may be submitted to the Director of Finance, Housing Authority of the County of Contra
Costa, P.O. Box 2759, 3133 Estudillo Street, Martinez, CA 94553.
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December 12, 2017 Contra Costa County Housing Authority Minutes 148
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
STATEMENT OF NET POSITION - PROPRIETARY FUNDS
MARCH 31, 2017
Primary Component
Government Units
Housing
ASSETS
Current assets
Cash and investments (Note 2 and 14) $ 7,565,319 $ 221,146
Due from other agencies 1,886,185 -
Due from related parties - DeAnza (Note 14) 69,684 -
Tenant accounts receivable 203,513 43,255
Allowance for doubtful accounts (65,616) (1,720)
Miscellaneous accounts receivable - 26,957
Allowance for doubtful accounts - (7,881)
Interest receivable 18,880 3,700
Notes receivable - short term (Note 4) 5,034 -
Prepaid expenses 165,250 20,115
Total current assets 9,848,249 305,572
Restricted assets:
Restricted cash (Note 2 and 3 and 14) 1,344,572 1,489,627
Capital assets (Note 5 and 14):
Land 1,825,993 1,150,712
On site improvements - 4,028,709
Buildings 98,618,966 29,714,010
Furniture and equipment 2,871,699 532,556
Construction in progress 328,030 -
Accumulated depreciation (91,740,253) (12,701,623)
Total capital assets 11,904,435 22,724,364
Other noncurrent assets:
Long-term notes receivable (Note 4) 376,466 -
Long-term notes receivable - DeAnza (Note 4 and 14) 1,000,000 -
Interest receivable on long-term notes (Note 4) 105,350 -
Due from related parties - DeAnza (Note 14) 2,010,529 -
Other long-term assets 57,672 -
Total other noncurrent assets 3,550,017 -
Total assets 26,647,273 24,519,563
DEFERRED OUTFLOWS OF RESOURCES
Pension (Note 11)2,013,425 -
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December 12, 2017 Contra Costa County Housing Authority Minutes 149
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
STATEMENT OF NET POSITION - PROPRIETARY FUNDS
MARCH 31, 2017
(Continued)
Primary Component
Government Units
Housing
LIABILITIES
Current liabilities:
Accounts payable $ 926,169 $ 79,826
Due to related parties - Authority (Note 14) - 14,012
Due to other agencies 347,141 -
Accrued salaries and related costs 235,882 -
Accrued interest (Note 14) - 45,900
Other accrued liabilities 176,419 -
Payable from restricted assets:
Tenant security deposits 366,628 167,518
Unearned revenue (Note 8) 270,242 28,631
Current portion of compensated absences (Note 1.I.) 296,934 -
Current portion of long-term debt (Note 6 and 14) 226,851 231,346
Total current liabilities 2,846,266 567,233
Other noncurrent liabilities:
Long-term debt (Note 6 and 14) 4,769,032 8,046,021
Long-term debt - Authority (Note 14) - 1,000,000
Long-term portion of compensated absences (Note 1.I.) 125,133 -
Payable from restricted assets:
Family self sufficiency escrows 417,736 -
Other noncurrent liabilities (Note 9 and 14) 2,344,836 8,378
Due to related parties - Authority (Note 14) - 2,037,165
Net pension liability (Note 11) 10,162,604 -
Other post employment benefit liability (Note 12) 2,407,765 -
Total noncurrent liabilities 20,227,106 11,091,564
Total liabilities 23,073,372 11,658,797
DEFERRED INFLOWS OF RESOURCES
- -
NET POSITION (Note 10 and 14)
Net investment in capital assets 5,104,662 14,401,097
Restricted net position 591,228 1,454,263
Unrestricted net position (108,564)(2,994,594)
Total net position $ 5,587,326 $ 12,860,766
The accompanying notes are an integral part of this statement
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December 12, 2017 Contra Costa County Housing Authority Minutes 150
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND NET POSITION
PROPRIETARY FUNDS
FOR THE YEAR ENDED MARCH 31, 2017
Primary Component
Government Units
Housing
Operating revenue:
Rents and other tenant revenue $ 4,512,990 $ 2,043,704
Other 1,154,212 130,092
Total operating revenue 5,667,202 2,173,796
Operating expenses:
Administration 8,704,429 411,605
Tenant services 816,732 -
Utilities 2,059,458 261,803
Maintenance 4,539,045 451,693
General 1,387,597 90,456
Housing assistance payments 92,977,420 -
Depreciation (Note 5 and 14) 1,754,951 1,026,181
Total operating expenses 112,239,632 2,241,738
Operating income (loss)(106,572,430)(67,942)
Nonoperating revenue (expenses):
Grants 105,487,094 -
Restricted interest 2,757 -
Unrestricted interest 32,415 34,463
Mortgage interest 1,620 -
Interest on notes receivable
with related party (Note 4 and 14) 30,000 (30,000)
Related party fees (Note 14) 84,960 (84,960)
Debt service - interest (Note 6 and 14) (217,435)(567,668)
Net gain before contributions and transfers (1,151,019)(716,107)
Capital contributions 1,050,023 -
Change in net position (100,996)(716,107)
Net position - beginning of year 5,688,322 13,576,873
Net position - end of year $ 5,587,326 $ 12,860,766
The accompanying notes are an integral part of this statement.
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December 12, 2017 Contra Costa County Housing Authority Minutes 151
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
STATEMENT OF CASH FLOWS
PROPRIETARY FUNDS
FOR THE YEAR ENDED MARCH 31, 2017
Primary Government
Housing
Cash flows from operating activities:
Tenant receipts $ 4,333,150
Other receipts 1,230,710
Payroll and benefit expenditures (9,892,598)
Administration expenditures (1,205,721)
Tenant services expenditures (416,658)
Utilities expenditures (2,060,570)
Maintenance expenditures (2,647,473)
General expenditures (729,012)
Housing assistance payment expenditures (93,032,851)
Net cash used by operating activities (104,421,023)
Cash flows from noncapital financing activities :
Operating grants received 103,726,966
Related parties transactions 4,927
Repayment of notes receivable 9,302
Notes receivable issued (760)
Net cash provided by noncapital financing activities 103,740,435
Cash flows from capital financing activities :
Grants received to acquire capital assets 1,050,023
Acquisition of capital assets (1,225,482)
Principal paid on debt (296,691)
Interest paid on debt (135,504)
Net cash used by capital financing activities (607,654)
Cash flows from investing activities:
Interest receipts 32,217
Interest on restricted cash 2,757
Net cash provided by investing activities 34,974
Net increase to cash (1,253,268)
Cash at beginning of year 10,163,159
Cash at end of year $ 8,909,891
Cash and investments $ 7,565,319
Restricted cash 1,344,572
Total cash at year end $ 8,909,891
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December 12, 2017 Contra Costa County Housing Authority Minutes 152
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
STATEMENT OF CASH FLOWS
PROPRIETARY FUNDS
FOR THE YEAR ENDED MARCH 31, 2017
(Continued)
Primary Government
Housing
Reconciliation of operating loss to net
cash used by operating activities:
Operating loss $ (106,572,430)
Adjustments to reconcile operating loss to
Net cash used by operating activities:
Depreciation expense 1,754,951
(Increase) Decrease in:
A/R other governments 9,697
Tenants accounts receivable (29,427)
Prepaid expenses 44,238
Other long-term assets 7,609
Deferred outflows of resources 152,281
Increase (Decrease) in:
Accounts payable 543,508
Due to other agencies (12,865)
Tenant security deposits 287
Accrued salaries and related costs 21,161
Unearned revenues 64,904
FSS escrows 150,405
Compensated absences 57,819
Noncurrent liabilities -
Post retirement benefits 12,626
Net pension liability (625,787)
Net cash used by operating activities $ (104,421,023)
Noncash transactions:
Interest of $78,787 was accrued as payable to RHCP. The payments on this loan are deferred, unless the project generates
surplus cash.
Interest of $30,000 was accrued as receivable from DeAnza Gardens L.P. No payments were received with regards to this loan.
Lease fees of $72,000 were accrued as receivable from DeAnza Gardens L.P. These fees are deferred.
Interest on the Rental Rehabilitation loans of $1,620 was accrued as revenue, while none was received. The interest on these
loans is due at maturity.
The accompanying notes are an integral part of this statement.
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December 12, 2017 Contra Costa County Housing Authority Minutes 153
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
Note 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The basic financial statements of The Housing Authority of the County of Contra Costa (the
Authority) have been prepared in conformity with accounting principles generally accepted in the
United States of America as applied to governmental entities. The Governmental Accounting
Standards Board (GASB) is the accepted standard setting body for establishing governmental
accounting and financial reporting principles. The following is a summary of the Authoritys
more significant accounting policies:
A. Organization
The Authority was established pursuant to the State Health and Safety Code in 1941. The
Authority is a public entity organized under the laws of the State of Californias Health and
Safety Code to provide housing assistance to low and moderate income families at rents they
can afford. Eligibility is determined by family composition and income in areas served by
the Authority. To accomplish this purpose, the Authority has entered into Annual
Contributions Contracts with the U.S. Department of Housing and Urban Development
(HUD) to operate assisted housing programs.
The governing board of the Authority is the County Board of Supervisors. The Authority is
a legally separate entity from the County, maintaining separate accounting records, staff, and
administration facilities. In addition, there is no financial benefit/burden relationship between
the County and the Authority and the County has limited or no opportunity to impose its will
upon the Authority because the Authority is governed by rules and regulations imposed by
the Federal government through the U.S. Department of Housing and Urban Development.
The County defines the Authority as a discretely presented component unit in its
Comprehensive Annual Financial Report (CAFR). A copy of this report may be obtained by
contacting the Office of the Auditor-Controller, 625 Court Street, Martinez, California 94553
or by visiting http://co.contra-costa.ca.us/.
B. Financial Reporting Entity
The Authoritys combined financial statements include the accounts of all the Authoritys
operations. The criteria used in determining the scope of the financial reporting entity is
based on provisions of Governmental Accounting Standards No. 61, The Financial
Reporting Entity. The financial statements of the Authority include the financial activity of
the Authority and any component units. The decision to include a potential component unit
in the reporting entity was made based on the significance of their operational or financial
nature and significance of their relationship with the Authority, including consideration of
organizations for which the nature and significance of their relationship with the Authority
are such that exclusion would cause the reporting entitys financial statements to be
misleading or incomplete. Based on the aforementioned criteria, the Authority has blended
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December 12, 2017 Contra Costa County Housing Authority Minutes 154
Note 1 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
and discretely presented component units. The blended component units, although legally
separate entities, are, in substance, part of the Authoritys operations. Discretely presented
component units are reported in a separate column in the fund financial statements to
emphasize that they are legally separate from the government. The component units are as
follows:
Blended Component Units. HACCC Casa Del Rio, Inc (A California Nonprofit Public
Benefit Corporation) and CDR Senior Housing Associates (A California Limited
Partnership) . HACCC Casa Del Rio, Inc. is the general partner of CDR Senior Housing
Associates. The officers and Board members of HACCC Casa Del Rio, Inc. are employees
of the Authority. The partnership was formed in 1994 to develop and operate an 82-unit
affordable housing rental complex located in Antioch, California, which is currently known
as Casa Del Rio Senior Housing.
Casa Del Rio Senior Housing was placed into service in 1995. Pursuant to the
Indemnification Agreement dated July 1, 1994, by and among the Authority, HACCC Casa
Del Rio, Inc., CDR Senior Housing Associates, and MHIFED I Limited Partnership, the
Authority could possibly be liable for unpaid taxes, interest and penalties, cost to contest,
operating deficiency and expenses of enforcement as identified in the Agreement and for a
sponsors operating guaranty to provide sufficient staff or equipment to the general partner,
as needed and remedies against sponsor for default under the Amended HCD Agreement.
Casa Del Rio Senior Housing participates in the low-income housing tax credit program
under Section 42 of the Internal Revenue Code. Various agreements dictate the maximum
income levels of new tenants and also provide rent restrictions through 2054.
Since HACCC Casa Del Rio, Inc and CDR Senior Housing Associates have the potential to
impose a financial burden on the Authority, these entities have been included in the
Authoritys financial statements as blended component units. See also Note 14.
Discretely Presented Component Units. DeAnza Housing Corporation (A California
Nonprofit Public Benefit Corporation) and DeAnza Gardens, L.P. (A California Limited
Partnership). The Authority is the General Partner and DeAnza Housing Corporation is the
managing general partner of DeAnza Gardens, L.P. The partnership was formed for the
purpose of acquisition, ownership, maintenance, and operation of 180 multi-family rental
housing units and the provision of low-income housing through the construction, renovation,
rehabilitation, operation, and leasing of an affordable housing development located in Contra
Costa County, which is currently known as DeAnza Gardens.
DeAnza Gardens was placed into service during 2005. It was built on land owned by and
leased from the Authority. Under the terms of the lease, title to the improvements revert to
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December 12, 2017 Contra Costa County Housing Authority Minutes 155
Note 1 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
the Authority at the end of the 75-year lease. Financing for construction was obtained
through notes from the Authority, Bank of America, and DeAnza Housing Corporation.
DeAnza Gardens participates in the low-income housing tax credit program under Section
42 of the Internal Revenue Code. Various agreements dictate the maximum income levels
of new tenants and also provide rent restrictions through 2078.
Since DeAnza Housing Corporation and DeAnza Gardens L.P. are other organizations for
which the nature and significance of their relationship with the Authority are such that
exclusion from the financial statements would cause the Authoritys financial statements to
be misleading or incomplete, these entities have been included in the Authoritys financial
statements as discretely presented component units. See also Note 14.
Complete audited financial statements are issued separately for each of the individual
component units listed above and may be obtained from the Housing Authority of the County
of Contra Costa, 3133 Estudillo Street, P.O. Box 2759, Martinez, California 94553.
C. Basis of Presentation
Business-type activities are financed in whole or in part by fees charged to external parties
for goods or services. The Authoritys activities are strictly business-type. The Authority
has no fiduciary funds.
Fund Financial Statements:
Fund financial statements of the Authority are organized into funds, each of which is
considered a separate accounting entity. The operations of each fund are accounted for
within a separate set of self balancing accounts that comprise its assets, liabilities, fund
equity, revenues, and expenses/expenditures as appropriate. Government resources are
allocated to, and accounted for, in individual funds based upon the purpose for which they
are to be spent and the means by which spending activities are controlled. A fund is
considered major if it is the primary operating fund of the Authority or if total assets,
liabilities, revenue, or expenses/expenditures of the individual fund are at least 10 percent
of the Authority-wide total. The Authority considers all of its activity to be housing related
and therefore, considers all the financial activity of the Authority to be one major fund, titled
Housing. As such, the Authority has no non-major funds.
PROPRIETARY FUND TYPES
Enterprise Funds - Enterprise funds are used to account for operations that are financed and
operated in a manner similar to private business enterprises, where the intent is that costs of
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December 12, 2017 Contra Costa County Housing Authority Minutes 156
Note 1 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
providing goods or services to the general public on a continuing basis be financed or
recovered primarily through user charges. Enterprise funds are also used when the governing
body has decided that periodic determination of revenue earned, expenses incurred, or net
income is appropriate for capital maintenance, public policy, management control,
accountability or other purposes. The Authoritys funds are operated as enterprise funds.
D. Measurement Focus and Basis of Accounting
Measurement focus refers to what is being measured; basis of accounting refers to when
revenues and expenditures are recognized in the accounts and reported in the financial
statements. Basis of accounting relates to the timing of the measurement made, regardless
of the measurement focus applied.
The Proprietary Fund Types are accounted for on an economic resources measurement focus
using the accrual basis of accounting. Revenues are recognized when they are earned and
expenses are recorded at the time liabilities are incurred. Under this basis of accounting and
measurement focus, the Authority applies all GASB pronouncements.
Proprietary funds distinguish operating revenues and expenses from nonoperating items.
Operating revenues and expenses result from providing goods and services related to the
funds ongoing operations. The principal operating revenue of the Authoritys enterprise
funds is dwelling rental income. Operating expenses are necessary costs that have been
incurred in order to provide the good or service that is the primary activity of the fund. The
principal operating expenses of the Authoritys enterprise funds are employee salaries and
benefits, housing assistance payments, utilities, and the costs to maintain the owned units.
All revenues and expenses not meeting this definition are reported as nonoperating revenues
and expenses.
When the Authority incurs an expense for which both restricted and unrestricted resources
may be used, it is the Authoritys policy to use restricted resources first and then unrestricted
resources as needed.
E. Interfund Transactions
Statement of Net Position:
Short-term amounts due between funds are classified as Due from/to other funds. As of
March 31, 2017, the amounts due between the various proprietary funds totaled $770,676.
Operating advances made to the blended component units, HACCC Casa Del Rio, Inc and
CDR Senior Housing Associates totaled $468,522 as of March 31, 2017. The interfund
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December 12, 2017 Contra Costa County Housing Authority Minutes 157
Note 1 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
balance as of December 31, 2016, was $440,311 and was reported as non-current related
party payable by the other auditors. The Statement of Net Position - Proprietary Funds,
reported as of March 31, 2017, shows $440,311 as both a noncurrent asset and as a
noncurrent liability. The difference of $28,211, due to the timing differences in fiscal year
end, is shown as other noncurrent assets (see also Note 14).
A long-term note due from the Management Enterprise Fund to the blended component unit,
HACCC Casa Del Rio, Inc in the amount of $185,000 is reported as long-term notes
receivable and long-term debt. See also Notes 4 and 6.
These interfund assets and liabilities have been eliminated from the Statement of Net
Position - Proprietary Funds. For further detail, please see the Financial Data Schedule found
in the Supplementary Information section of this report.
Statement of Revenues, Expenses, and Changes in Fund Net Position :
Participants of the Housing Choice Voucher Program have decided to occupy units owned
by the Authoritys blended component unit. Housing assistance payments made by the
Housing Choice Voucher and Shelter Plus Care Programs to Casa Del Rio Senior Housing
(CDR) totaled $16,338 for the fiscal year ended March 31, 2017. CDR also paid the
Authority $52,452 during the current fiscal year for management fees.
The Authority utilizes a Central Office Enterprise Fund to account for administrative costs
that are not charged to its Public Housing, Housing Choice Voucher, and Shelter Plus Care
Program Enterprise Funds. The Housing Choice Voucher Enterprise Fund paid management
fees and bookkeeping fees in the amount of $1,312,826 and $561,225, respectively. The
Public Housing Enterprise Fund paid property management, bookkeeping, and asset
management fees in the amount of $833,359, $91,699, and $114,120, respectively. The
Shelter Plus Care Enterprise Fund was allocated costs of $44,705 in lieu of fees. These
costs, totaling $2,957,934, are reported as total fee revenue in the Central Office Enterprise
Fund and administrative expenses of the Public Housing, Housing Choice Voucher, and
Shelter Plus Care Enterprise Funds.
Beginning in the prior fiscal year, the Authority created a fund to account for the pension
transactions required by GASB Statement No. 68 Accounting and Financial Reporting for
Pensions - an amendment of GASB Statement No.27". Actual payments made to the
Authoritys pension plan administrator, the Contra Costa County Employees Retirement
Association (CCCERA), have been expensed to the Authoritys programs based on payroll
allocations effective at the time of payment. The newly established enterprise fund,
accounted for within the State and Local Enterprise Fund, holds the deferred outflows of
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December 12, 2017 Contra Costa County Housing Authority Minutes 158
Note 1 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
resources generated when the payments are made. The GASB 68 required accounts are
adjusted annually at each actuarial measurement date. During the current fiscal year,
$2,353,218 of payments to CCCERA were recorded as expenditures of the Authoritys
various programs and as revenue of the State and Local Enterprise Fund. The Authority
intends to establish this same procedure next fiscal year to implement GASB 75 Accounting
and Financial Reporting for Postemployment Benefits Other Than Pensions (OPEB reporting
for employers).
The Authority is required by HUD to pay HAP on behalf of other authorities with Housing
Choice Voucher Program participants residing within Contra Costa County. The Authority
is reimbursed for this HAP from the initiating housing authority. HUD requires this HAP
to be reported as an expense when paid to the landlord and as income when reimbursed from
the initiating housing authority. For the current fiscal year, the Authority paid $894,349 in
HAP on behalf of other housing authorities. This amount is therefore reported as revenue
and expense of the Housing Choice Voucher Enterprise Fund.
CDR Inc earns interest of $13,912 on its loan with the Authority of $185,000. CDR Inc has
agreed to give the interest back to the Authority as a charitable contribution. This interest
revenue and expense were eliminated within the blended component unit enterprise fund.
Interfund transfers of $907,940 were made between the Authoritys funds this fiscal year.
Interfund transfers of $668,197 were made within the Public Housing enterprise Fund. This
represents the use of Capital Fund grants for Public Housing operating costs. Interfund
transfers of $198,826 were made from the Housing Choice Voucher Enterprise Fund to the
Family Self Sufficiency Enterprise Fund ($191,598) and the Shelter Plus Care Enterprise
Fund ($7,288) to assist in program funding short falls. Interfund transfers of $40,389 were
made from the Section 8 Moderate Rehabilitation Enterprise Fund to the Housing Choice
Vouchers Enterprise Fund to cover prior year funding short falls. The Rental Rehabilitation
Enterprise Fund transferred $528 to the CDBG Rental Rehabilitation Enterprise Fund to
cover operating costs.
Interfund revenues and expenses of $5,379,942 have been eliminated from the Statement of
Revenues, Expenses, and Changes in Fund Net Position - Proprietary Funds. This amount
includes the interfund HAP, management fees, bookkeeping fees, asset management fees,
and pension plan payments. The transfers net to zero and are not reported on the Statement
of Revenues, Expenses, and Changes in Fund Net Position - Proprietary Funds. For further
detail, please see the Financial Data Schedule found in the Supplementary Information
section of this report.
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December 12, 2017 Contra Costa County Housing Authority Minutes 159
Note 1 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
F. Cash and Investments
Cash includes amounts in demand deposits and saving accounts. Investments are reported
in the accompanying statement at market value. All of the Authoritys investments can be
converted to cash in a relatively short amount of time. Therefore, all cash and investments
are used in the Statement of Cash Flows.
Changes in fair value that occur during a fiscal year are recognized as interest income
reported for that fiscal year. Interest income includes interest earnings, changes in fair value,
and any gains or losses realized upon the liquidation, maturity, or sale of investments.
The Authority pools cash and investments of all programs. Each programs share in this pool
is displayed in the accompanying Financial Data Schedule as cashand investments. Interest
income earned by the pooled investments is allocated to the various funds based on each
funds average cash and investment balance.
G. Accounts Receivable
Receivables are principally amounts due from HUD and tenants. Allowance for doubtful
accounts has been provided based on the likelihood of the recovery.
H. Capital Assets
Capital assets, which include property, plant and equipment, acquired for Proprietary Funds
are capitalized in the respective funds to which they apply. The Authority has an established
capitalization policy, which requires all acquisitions of property and equipment in excess of
$5,000 and all expenditures for repairs, maintenance, renewals, and betterments that
materially prolong the useful lives of assets to be capitalized. Property and equipment are
recorded at historical cost or estimated historical cost if purchased or constructed. Donated
capital assets are recorded at estimated fair market value at the date of donation. Interest
expense incurred during the development period is capitalized. The costs of normal
maintenance and repairs that do not add to the value of the asset or materially extend assets
lives are not capitalized.
Depreciation of exhaustible capital assets used by Proprietary Funds is charged as an expense
against operations, and accumulated depreciation is reported on the Statement of Net
Position. Capital assets are being depreciated using the straight-line basis over the useful
lives of the assets. The useful lives are generally 27.5 years for buildings, 10 years for
modernization, 5 years for vehicles, furniture and equipment, and 3 years for computer
equipment. Salvage value on all depreciable equipment is assumed to be insignificant and
therefore valued at $0.
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December 12, 2017 Contra Costa County Housing Authority Minutes 160
Note 1 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
I. Compensated Absences
It is the Authoritys policy to permit employees to accumulate earned but unused vacation
and sick pay benefits. There is no liability for unpaid accumulated sick leave since the
government does not have a policy to pay any amounts when employees separate from
service with the Authority. All vacation pay is accrued when incurred and allocated to the
appropriate proprietary fund. Total liability for the Authority is $422,067 based on year-end
hourly rates. Of this amount $296,934 is considered by the Authority to be a current liability.
J. Deferred Outflows/Inflows of Resources
In addition to assets, the Statement of Financial Position will sometimes include a separate
section for deferred outflows of resources. This separate financial statement element
represents a consumption of net position that applies to a future period and so will not be
recognized as an outflow of resources (expense) until that time. The Authoritys deferred
outflows of resources consist of (1) items associated with, and referred to in, the actuarial
report of the defined benefit pension plan, and (2) payments made on behalf of employees
to the defined benefit pension plan after the measurement date of the actuarial report. See
also Note 11.
In addition to liabilities, the Statement of Financial Position will sometimes include a
separate section for deferred inflows of resources. This separate financial statement element
represents an acquisition of net position that applies to a future period and so will not be
recognized as an inflow of resources (revenue) until that time. The Authoritys deferred
inflows of resources consist of items associated with, and referred to in, the actuarial report
of the defined benefit pension plan. See also Note 11.
It is the Authoritys practice to report deferred outflows and inflows of resources in the
aggregate on the Statement of Net Position.
K. Net Position
Net position represents the differences between assets, deferred outflows of resources,
liabilities, and deferred inflows of resources. Net position consists of net investment in
capital assets; restricted net position; and unrestricted net position. Net investment in capital
assets consists of capital assets, net of accumulated depreciation, reduced by the outstanding
balances of borrowing used for acquisition, construction, or improvement of those assets
(excluding interfund borrowing and including accrued interest). Net position is reported as
restricted when there are limitations imposed on its use through constitutional provisions or
enabling legislation or through external restrictions imposed by creditors, grantors, or laws
or regulations of other governments.
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December 12, 2017 Contra Costa County Housing Authority Minutes 161
Note 1 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
L. Income Taxes
The Authority is exempt from federal and state income taxes. The Authority is also exempt
from property taxes but makes payments in lieu of taxes on owned housing.
M. Budgets and Budgetary Accounting
The Board of Commissioners adopts an operating budget effective April 1 annually. This
budget may be revised by the Board of Commissioners during the year to give consideration
to unanticipated revenue and expenditures primarily resulting from events unknown at the
time of budget adoption.
N. Estimates
Management uses estimates and assumptions in preparing financial statements in accordance
with generally accepted accounting principles. Those estimates and assumptions affect the
reported amounts of assets, deferred outflows of resources, liabilities, and deferred inflows
of resources; the disclosure of contingent assets and liabilities; and the reported revenues and
expenses. Actual results could differ from those estimates.
O. Encumbrances
Encumbrance accounting is not employed by the Authority.
P. Grant Restrictions
The Authority has received loans and grants from the U.S. Department of Housing and Urban
Development. The grants require that only individuals and families that meet various
income, age and employment standards be housed or aided.
Q. Cost Allocation Procedures
Cost allocation procedures are divided into one of the following three methods, 1) Direct
Costs, 2) Indirect Costs, 3) Fee for Service.
Direct Allocation Method: this method is used when the cost being incurred directly benefits
a specific program, region, development, project or site. Allocation at the regional,
development, project or site level shall be allocated by using the ratio of number of bedrooms
managed (zero bedroom units will count as 1). Allocation at the Program level will be based
on a common factor within the program area, such as units within a grant, grant award
amounts, or other reasonable factors where allowed.
Indirect Allocation Method: this method is used when the cost being incurred is for a
common or joint objective and therefore does not directly benefit a specific program, region,
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December 12, 2017 Contra Costa County Housing Authority Minutes 162
Note 1 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
development, project or site. These costs will be allocated using a rationale from direct
salary allocation plan consistent with Uniform Guidance. The direct salary allocation plan
will be established annually as a part of the annual budget process.
Fee for Service Method: this method is used when an employee performs work outside of
their budgeted allocation. The fee for service method will reduce the allocations of salary
and benefits from the program that the position was originally budgeted for. This method
should be documented on a time reporting process, either by way of time card or activity log
or both.
R. Loan Costs
The Authority has implemented GASB Statement No. 65 Items Previously Reported as
Assets and Liabilities. The Statement requires that debt issuance costs be reported as
expenses when incurred since they no longer meet the definition of an asset. The component
units are nonprofit public benefit corporations and limited partnerships and they follow the
guidance of the Financial Accounting Standards Board for their financial reporting. Certain
recognition criteria and presentation features are different from GASB. For instance, prior
to January 1, 2016, these entities reported debt issuance costs as an asset amortized over
time. During 2016, these entities adopted new accounting guidance required by accounting
principles generally accepted in the United State of America and changed its method of
accounting for debt issuance costs and related amortization of such costs. The net of these
costs are now reported as a direct reduction of notes payable. No modifications have been
made to the audited financial information as presented. The unamortized value of the loan
costs does not have a material effect on the Authoritys net position. Net loan costs of
$24,820 have been netted with long-term debt of the primary government, for the blended
component units, while $68,111 have been netted with long-term debt of the component
units, for the discretely presented component units.
S. Pension Plan
The Authority participates in a cost-sharing multi-employer defined benefit retirement plan
that is administered by the Contra Costa County Employees Retirement Association
(CCCERA). Contributions to CCCERA are made on a current basis as required by the plan
and are charged to expenditures. The Authority used actuarial reports supplied by CCCERA
for the purpose of measuring the net pension liability, deferred outflows and inflows of
resources related to the pension plan. The valuation date of the latest actuarial report was
December 31, 2016.
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December 12, 2017 Contra Costa County Housing Authority Minutes 163
Note 1 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
T. New Accounting Pronouncements
During the current fiscal year, the Authority implemented GASB Statement No 72, Fair
Value Measurement and Application and GASB Statement No 76, The Hierarchy of
Generally Accepted Accounting Principles for State and Local Governments . These new
accounting pronouncements did not have a material effect on the Authoritys financial
statements.
In June 2015, the GASB issued Statement No. 75, Accounting and Financial Reporting for
Postemployment Benefits Other than Pensions. This statement will have a similar
requirement for OPEB as the GASB Statement No. 68 had for pension plans. Beginning in
2018, government agencies will be required to record OPEB liability in a fashion similar to
the recognition of the net pension liability required of GASB Statement No. 68. GASB
Statement No. 75 replaces GASB Statement No. 45. Management anticipates that the full
implementation of this Statement will have a material impact on the financial statements
beginning with the fiscal year ended March 31, 2018.
Note 2 - CASH AND INVESTMENT
Cash and investments as of March 31, 2017 are classified in the accompanying financial statement
as follows:
Statement of net position:
Cash and investments $ 7,565,319
Restricted cash 1,344,572
Total Cash & Investments $ 8,909,891
Demand deposits $ 2,569,304
Investments 5,747,409
Cash held by other agencies 591,228
Cash on hand 1,950
Total Cash & Investments $ 8,909,891
Investments Authorized by the Authoritys Investment Policy
Investments authorized by the Authority are empowered by the HUD Notice 99-48 and its own
investment policy to invest HUD funds in the following:
United States Treasury Bills, Notes and Bonds;
Obligations issued by Agencies or Instrumentalities of the U.S. Government;
State or Municipal Depository Funds, such as the Local Agency Investment Fund (LAIF) or
pooled cash investment funds managed by County treasurers;
Insured Demand and Savings Deposits, provided that deposits in excess of the insured
amounts must be 100% collateralized by federal securities;
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December 12, 2017 Contra Costa County Housing Authority Minutes 164
Note 2 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
Insured Money Market Deposit Accounts;
Insured SUPER NOW accounts, provided that deposits in excess of the insured amount must
be 100% collateralized by federal securities;
Negotiable Certificates of Deposit issued by federally or state chartered banks or associations,
limited to no more than 30% of surplus funds;
Repurchase/Reverse Repurchase Agreements of any securities authorized by this section;
securities purchased under purchase agreements shall be no less than 102% of market value;
Sweep Accounts that are 100% collateralized by federal securities;
Shares of beneficial interest issued by diversified management companies investing in the
securities and obligations authorized by this Section (Money Market Mutual Funds); Funds
must carry the highest rating of at least two national rating agencies and are limited to not
more than 20% of surplus funds;
Funds held under the terms of a Trust Indenture or other contract or agreement including the
HUD/PHA Annual Contributions Contract, may be invested according to the provisions of
those indentures or contracts; and
Any other investment security authorized under the provisions of HUD Notice PIH 97-41.
The Authority is empowered by the California Government Code (CGC) Sections 5922 and
53601 et seq and its own investment policy to invest non-HUD funds in the following:
Bonds issued by the local entity with a maximum maturity of five years;
United States Treasury Bills, Notes and Bonds;
Registered state warrants or treasury notes or bonds issued by the State of California;
Bonds, notes, warrants or other evidence of debt issued by a local agency within the State of
California, including pooled investment accounts sponsored by the State of California, County
Treasurer, other local agencies or Joint Powers Agencies;
Obligations issued by Agencies or Instrumentalities of the U.S. Government;
Bankers Acceptances with a term not to exceed 270 days, limited to 40% of surplus funds;
no more than 30% of surplus funds can be invested in Bankers Acceptances of any single
commercial bank;
Prime Commercial Paper with a term not to exceed 180 days and the highest ranking issued
by Moodys Investors Service or Standard & Poors Corp., limited to 15% of surplus funds;
provided that if the average total maturity of all commercial papers does not exceed 31 days
up to 30% of surplus funds can be invested in commercial papers.
Negotiable Certificates of Deposit issued by federally or state chartered banks or associations,
limited to not more than 30% of surplus funds;
Repurchase/Reverse Repurchase Agreements of any securities authorized by this Section,
securities purchased under these agreements shall be no less than 102% of market value.
Securities purchased under reverse repurchase agreements shall be for temporary and
unanticipated cash flow needs only.
Medium term notes (not to exceed two years) of U.S. corporations rated AAA or better by
Moodys or Standard & Poors limited to not more than 30% of surplus funds;
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December 12, 2017 Contra Costa County Housing Authority Minutes 165
Note 2 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
Shares of beneficial interest issued by diversified management companies investing in the
securities and obligations authorized by this Section (Money Market Mutual Funds), limited
to not more than 15% of surplus funds;
Funds held under the terms of a Trust Indenture or other contract or agreement may be
invested according to the provisions of those indentures or agreements;
Collateralized bank deposits with a perfected security interest in accordance with the Uniform
Commercial Code (UCC) or applicable federal security regulations;
Any mortgage pass-through security, collateralized mortgage obligation, mortgaged backed
or other pay-through bond, equipment least-backed certificate, consumer receivable pass-
through certificate or consumer receivable backed bond of a maximum maturity of five years,
securities in this category must be rated AA or better by a national rating service and are
limited to not more than 30% of surplus funds;
Any other investment security authorized under the provisions of California Government
Code Sections 5922 and 53601.
Disclosure Related to Interest Rate Risk
Interest rate risk is the risk that changes in market interest rates will adversely affect the fair value
of an investment. Generally, the longer the maturity of an investment, the greater the sensitivity
of its fair value to changes in the market rates. See the table shown later in this note titled
Investment Disclosure for the maturity dates for each of the Authoritys investments.
Disclosures related to Credit Risk
Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the
holder of the investment. This is measured by the assignment of a rating by a nationally
recognized statistical rating organization. See the table shown later in this note titled Investment
Disclosure for the ratings assigned to the issuer for each of the Authoritys investments.
Concentration of Credit Risk
See the table shown later in this note titled Investment Disclosure to determine how the
Authoritys investments are concentrated. These investments are owned by the following
programs:
Public Housing Program $ 2,022,190 35.19%
Housing Choice Voucher Program 1,532,522 26.66%
Other State and Local Programs 1,548,065 26.94%
Central Office Cost Center 380,711 6.62%
Rental Rehabilitation Loan Program 150,861 2.62%
Casa Del Rio (blended component unit)113,060 1.97%
Total investments $ 5,747,409
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December 12, 2017 Contra Costa County Housing Authority Minutes 166
Note 2 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
Custodial Credit Risk
Custodial credit risk for deposits is the risk that, in the event of the failure of a depository
financial institution, a government will not be able to recover its deposits or will not be able to
recover collateral securities that are in the possession of an outside party. The California
Government Code and the Authoritys investment policy do not contain legal or policy
requirements that would limit the exposure to custodial credit risk for deposits, other than the
following provision for deposits: The California Government Code requires California banks and
savings and loan associations to secure the Authoritys deposits not covered by federal deposit
insurance by pledging mortgages or government securities as collateral. The market value of the
pledged securities in the collateral pool must equal at least 110% of the total amount deposited
by the public agencies. California law also allows financial institutions to secure Authority
deposits by pledging first trust deed mortgage notes having a value of 150% of the secured public
deposits. Such collateral must be held in the pledging banks trust department in a separate
depository in an account for the Authority.
The custodial risk for investments is the risk that, in the event of the failure of the counterparty
(broker-dealer, etc) to a transaction, a government will not be able to recover the value of its
investment or collateral securities that are in the possession of another party. The California
Government Code and the Authoritys investment policy do not contain legal or policy
requirements that would limit the exposure to custodial credit risk for investments. With respect
to investments, custodial credit risk generally applies only to direct investments in marketable
securities. Custodial credit risk does not apply to a local governments indirect investment in
securities through the use of mutual funds or government investment pools (such as LAIF).
The Authority has executed a General Depository Agreement with WestAmerica Bank dated
October 24, 2005. This agreement states that any portion of PHA funds not insured by a Federal
insurance organization shall be fully (100%) and continuously collateralized with specific and
identifiable U.S. Government or Agency securities prescribed by HUD.
The Authoritys exposure to custodial credit risk is as follows:
Demand deposits with banks, fully insured by FDIC $ 250,000
Demand deposits with banks covered by depository agreements 2,292,826
Cash held by investment companies 26,478
Deposits held by CHFA 591,228
Total demand deposits and cash held by other agencies $ 3,160,532
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December 12, 2017 Contra Costa County Housing Authority Minutes 167
Note 2 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
See the table below for information regarding the investments.
Investment Disclosure - March 31, 2017
Investment Type Issuer Book Value Market Value Maturity Rate
Government Security LAIF $ 591,940 $ 591,452 N/A
Interest on LAIF 1,972 1,972 N/A
Certif. Of Deposit Goldman Sachs Bank 149,000 150,861 7/8/2020 297
Certif. Of Deposit Capital One Bank 247,000 250,068 7/22/2020 300
Certif. Of Deposit Everbank 247,000 248,470 7/30/2020 214
Certif. Of Deposit CIT Bank 105,000 106,469 7/30/2020 238
Certif. Of Deposit CIT Bank 110,000 111,539 7/30/2020 238
Certif. Of Deposit Worlds Foremost Bank 100,000 101,552 8/20/2020 242
Certif. Of Deposit Discover Bank 135,000 137,311 8/26/2020 300
Certif. Of Deposit American Express Cent 175,000 176,986 11/25/2020 300
Certif. Of Deposit Sallie Mae Bank 100,000 101,124 12/9/2020 300
Certif. Of Deposit Sallie Mae Bank 100,000 101,124 12/9/2020 300
Certif. Of Deposit Celtic Bank, UT 100,000 99,495 12/24/2020 300
Certif. Of Deposit Goldman Sachs Bank 100,000 101,309 1/6/2021 295
Certif. Of Deposit Community Capital Bank 100,000 101,646 1/19/2021 300
Certif. Of Deposit Community Capital Bank 100,000 100,297 2/22/2021 300
Certif. Of Deposit BMW Bank of No. America 97,000 97,096 2/22/2021 300
Certif. Of Deposit BMW Bank of No. America 150,000 150,149 2/26/2021 300
Certif. Of Deposit Private Bank & Trust 125,000 123,059 5/26/2021 300
Certif. Of Deposit HSBC Bank USA 100,000 98,394 6/10/2021 197
Certif. Of Deposit Wells Fargo Bank 100,000 98,356 6/17/2021 294
Certif. Of Deposit JP Morgan Chase 100,000 97,506 8/16/2021 300
Certif. Of Deposit Wells Fargo Bank 145,000 141,295 8/17/2021 294
Certif. Of Deposit Sychrony Bank 122,000 118,442 10/21/2017 300
Certif. Of Deposit State Bank of India 115,000 111,650 10/27/2021 150
Certif. Of Deposit Bank of Baroda 150,000 148,031 11/23/2021 150
Certif. Of Deposit Capital One Bank 120,000 119,214 11/23/2021 300
Certif. Of Deposit Capital One Bank 100,000 99,345 11/23/2021 300
Certif. Of Deposit Discover Bank 105,000 105,274 1/11/2022 300
Certif. Of Deposit Sychrony Bank 100,000 100,321 2/24/2022 300
Certif. Of Deposit HSBC Bank USA 100,000 100,934 3/21/2011 197
Govt Agency Fannie Mae 150,000 150,276 1/21/2020 AAA
Govt Agency Federal Home Loan Mtg Corp 125,000 124,010 5/1/2020 AAA
Govt Agency Federal Home Loan Mtg Corp 210,000 210,837 12/11/2020 AAA
Govt Agency Fannie Mac 100,000 99,959 1/7/2021 AAA
Govt Agency Federal Home Loan Mtg Corp 510,000 492,476 8/12/2021 AAA
Govt Agency Fannie Mae 155,000 150,552 8/17/2021 AAA
Govt Agency Federal Home Loan Mtg Corp 110,000 110,129 12/11/2020 AAA
Govt Agency Federal Farm Credit Bank 105,000 104,881 2/3/2022 AAA
Certif. Of Deposit Goldman Sachs Bank 110,505 113,060 6/16/2021 295
Total Investments $ 5,766,417 5,746,921
Investments reported above market value 488
Total Investments reported $ 5,747,409
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December 12, 2017 Contra Costa County Housing Authority Minutes 168
Note 2 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
The Authority categorizes its fair value measurements within the fair value hierarchy established
by GAAP. The hierarchy is based on the valuation inputs used to measure the fair value of the
asset. Level 1 inputs are quoted prices in active markets for identical assets; Level 2 inputs are
significant other observable inputs; and Level 3 inputs are significant unobservable inputs. The
hierarchy for the Authoritys investments are considered Level 2, except for the LAIF investments
which are not subject to fair value hierarchy.
The Authority is a voluntary participant in the Local Agency Investment Fund (LAIF) that is
regulated by the California Government Code under the oversight of the Treasurer of the State
of California. The LAIF is a special fund of the California State Treasury through which local
governments may pool investments. Each government agency may invest up to $30,000,000 in
each account in the fund. Investments in LAIF are highly liquid, as deposits can be converted to
cash within twenty-four hours without loss of interest or principal. The full faith and credit of the
State of California secure investments in LAIF.
At March 31, 2017, an account was maintained in the name of the Housing Authority of the
County of Contra Costa for $591,940. The total cost value of investment in LAIF was $591,940.
The total fair value of investments in LAIF was $591,452. The fair value total includes an
unrealized loss on investments of $488. The unrealized loss was based on a fair value adjustment
factor of 0.999175951 that was calculated by the State of California Treasurers Office. The
unrealized loss was not recorded by the Authority and is considered immaterial. Of the $591,940
invested in LAIF, $593,912 is recorded as assets of the Authority. The difference includes $1,972
of interest receivable from LAIF as of March 31, 2017, shown by the Authority as investments.
LAIF is a part of the State of California Pooled Money Investment Account (PMIA). At March
31, 2017, the fair value of the State of California Pooled Money Investment Account (PMIA),
including accrued interest, was $71,933,590,418. The PMIA portfolio had securities in the form
of structured notes totaling $350 million and asset-backed securities totaling $1,260,286,000. The
PMIA has policies, goals and objectives for the portfolio to make certain that the goals of safety,
liquidity, and yield are not jeopardized. These policies are formulated by investment staff and
reviewed by both the PMIA and LAIF Advisory Boards on an annual basis. LAIFs and the
Authoritys exposure to credit, market, or legal risk is not available.
During 2002, California Government code was added to the LAIFs enabling legislation stating
that the right of a city, county...special district...to withdraw its deposited money from the LAIF
upon demand may not be altered, impaired, or denied in any way by any state official or state
agency based upon the States failure to adopt a State Budget by July 1 of each new fiscal year.
In addition, it has been determined that the State of California cannot declare bankruptcy under
Federal regulations. This allows other government code stating that money placed with the State
Treasurer for deposit in the LAIF shall not be subject to ...transfer or loan...or impound or seizure
by any state official or state agency to stand.
32
December 12, 2017 Contra Costa County Housing Authority Minutes 169
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
Note 3 - RESTRICTED CASH
Restricted cash consists of funds for replacement and operating reserves required by the lender
and funds being held by the Authority on behalf of its clients. The balances are as follows:
Tenant security deposits - Public Housing $ 324,735
Family Self Sufficiency Program participants escrow funds 417,736
Blended component unit - Casa Del Rio:
Funds held by CHFA:
Replacement reserve 341,290
Operating reserve 229,608
Hazard and earthquake insurance impounds 20,330
Tenant security deposits 10,873
Total restricted cash $ 1,344,572
The funds held by the California Housing Finance Agency (CHFA) can only be used for major
repairs or insurance, upon receipt of prior written approval from CHFA. These amounts are also
reported as restricted net position (see also Note 10).
The amounts held by the Authorities for program participants of the FSS program and for tenant
security deposits are reported as payable from restricted assets.
Please see the prior note to determine interest rates and credit risks for the above restricted cash.
Note 4 - NOTES RECEIVABLE
A schedule of changes in notes receivable is as follows:
Balance Loans Loans Balance Long-term Short-term
3/31/16 Issued Repaid 3/31/17 Portion Portion
CDBG Loan Program $ 322,436 $ - $ - $ 322,436 $ 322,436 $ -
Rental Rehab. Program 54,030 - - 54,030 54,030 -
Employee computer loans 13,576 760 (9,302) 5,034 - 5,034
DeAnza Gardens LP 1,000,000 - - 1,000,000 1,000,000 -
1,390,042 760 (9,302) 1,381,500 1,376,466 5,034
Interfund:
CDR from mgmt fund 185,000 -- 185,000 185,000 -
Totals $ 1,575,042 $ 760 $ (9,302) $ 1,566,500 $ 1,561,466 $ 5,034
Interest on these loans is a follows:
Balance Interest Interest Balance Long-term Short-term
3/31/16 Accrued Repaid 3/31/17 Portion Portion
CDBG Loan Program $ 80,325 $ 9,254 $ - $ 89,579 $ 89,579 $ -
Rental Rehab. Program 14,151 1,620 - 15,771 15,771 -
DeAnza Gardens LP 450,107 30,000 - 480,107 480,107 -
Totals $ 544,583 $ 40,874 $ $ 585,457 $ 585,457 $ -
33
December 12, 2017 Contra Costa County Housing Authority Minutes 170
Note 4 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
The Authority has made deferred payment loans to individuals and organizations under the
Countys Community Development Block Grant (CDBG) and Rental Rehabilitation (RR)
Programs. These loans are secured by deeds of trust in the name of the County of Contra Costa
or the City of Antioch. These programs are revolving loan programs administered by the
Authority. Any repayments of outstanding loans, or interest on the loans, must be used for new
loans or program administration as authorized by the County or the City of Antioch. These loans
typically earn 3% interest per annum. These notes receivable, along with all of the accrued
interest, are offset by an equal amount shown in other noncurrent liabilities (See Note 9).
The Authority administers an employee loan program whereby employees can borrow funds for
the purpose of purchasing a computer to be used at home. These loans accrue no interest.
Payments are made through the payroll system.
Pursuant to a demand note dated June 30, 1994, the Authority may be liable to HACCC Casa Del
Rio, Inc for $185,000. Although the note is due upon demand, the maturity date is December 31,
2059. The note will be called prior to maturity only in the event that there are operating deficits
and there is insufficient cash available to cover expenses.
The Authority has also issued a note to the DeAnza Gardens, L.P., which is a discretely presented
component unit of the Authority (see Note 1.B.). The note bears simple interest at the rate 3%
per annum, payments are due commencing on October 1, 2005, but are payable only to the extent
of the previous years excess/distributable cash, and is due June 2043. No payments, of interest
or principal, have been received on this loan.
Not shown on the previous schedule, the DeAnza Housing Corporation issued a note in the
amount of $1,000,000 bearing simple interest at 6.8%, to be paid in full June 2043. This second
note is an intra-fund transaction. DeAnza Gardens L.P. owes the DeAnza Housing Corporation.
This loan has been eliminated from the discretely presented component unit column of the
Statement of Net Position. Since this loan does not effect the Authority, it is not shown in the
table on the prior page.
34
December 12, 2017 Contra Costa County Housing Authority Minutes 171
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
Note 5 - CAPITAL ASSETS
Capital asset activity for the year ending March 31, 2017.
March 31, March 31,
2016 Additions Transfers Deletions 2017
Capital assets, not
being depreciated:
Land $ 1,825,993 $ - $ - $ - $ 1,825,993
Construction in progress 204,707 881,902 (758,579)- 328,030
Total 2,030,700 881,902 (758,579)- 2,154,023
Capital assets depreciated:
Buildings and improvements 97,860,387 - 758,579 - 98,618,966
Equipment 2,621,168 343,580 - (93,049) 2,871,699
Total capital assets
being depreciated 100,481,555 343,580 758,579 (93,049) 101,490,665
Total capital assets 102,512,255 1,225,482 - (93,049) 103,644,688
Accumulated depreciation:
Buildings and improvements (87,655,376) (1,598,850) - - (89,254,226)
Equipment (2,422,975) (156,101)- 93,049 (2,486,027)
Total accumulated
depreciation (90,078,351) (1,754,951)- 93,049 (91,740,253)
Total capital assets depreciated, net 10,403,204 (1,411,371) 758,579 - 9,750,412
Total capital assets, net $ 12,433,904 $ (529,469) $ - $ - $ 11,904,435
The changes by project are as follows:
March 31, March 31,
2016 Additions Transfers Deletions 2017
TOTAL CAPITAL ASSETS:
Public Housing $ 90,785,573 $ 1,061,449 $ - $ (16,826) $ 91,830,196
Housing Choice Voucher 4,199,364 164,033 - (35,522) 4,327,875
Section 8 Moderate Rehab 168,778 -- (40,701) 128,077
CDBG Loan 3,937 -- - 3,937
Management Fund 75,115 -- - 75,115
Central Office Cost Center 170,999 -- - 170,999
Blended Component Units:
Casa Del Rio 7,108,489 -- - 7,108,489
Total capital assets 102,512,255 1,225,482 - (93,049) 103,644,688
35
December 12, 2017 Contra Costa County Housing Authority Minutes 172
Note 5 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
March 31, March 31,
2016 Additions Transfers Deletions 2017
DEPRECIATION:
Public Housing (83,992,203) (1,391,337) - 16,826 (85,366,714)
Housing Choice Voucher (1,868,226) (177,332) - 35,522 (2,010,036)
Section 8 Moderate Rehab (168,778) - - 40,701 (128,077)
CDBG Loan (3,929) (8) - - (3,937)
Management Fund (75,114) - - - (75,114)
Central Office Cost Center (148,497) (7,166) - - (155,663)
Blended Component Units:
Casa Del Rio (3,821,604) (179,108)- - (4,000,712)
Total depreciation (90,078,351) (1,754,951)- 93,049 (91,740,253)
Net $ 12,433,904 $ (529,469) $ - $ - $ 11,904,435
Note 6 - LONG TERM DEBT
The following is a schedule of the changes in long-term debt for the current fiscal year:
Balance Loans Balance Short-term Long-term Interest
3/31/2016 Issued Payments 3/31/2017 Portion Portion Payable
Energy equipment lease $ 81,478 $ - $ (81,478) $ - $ - $ - $ -
Office building mortgage 2,274,875 - (188,526) 2,086,349 198,008 1,888,341 -
Blended component units:
Casa Del Rio:
CHFA 334,423 - (26,687) 307,736 28,843 278,893 -
RHCP 2,626,618 -- 2,626,618 - 2,626,618 1,803,890
5,317,394 -(296,691) 5,020,703 226,851 4,793,852 1,803,890
Loan costs (24,820)(24,820)
Totals $ 5,317,394 $ -$ (296,691) $ 4,995,883 $ 226,851 $4,769,032 $1,803,890
Interfund:
Mgmt Fund to CDR $ 185,000 $ -$ - $ 185,000 $ - $ 185,000 $ -
Following is a schedule of debt payment requirements to maturity for the mortgages noted above
that require payments:
Office Building CHFA
Year ending Principal Interest Principal Interest Total
2018 $ 198,008 $ 98,211 $ 28,843 $ 22,987 $ 348,049
2019 207,967 88,252 31,175 20,655 348,049
2020 218,228 77,991 33,696 18,134 348,049
2021 229,404 66,815 36,420 15,410 348,049
2022 240,942 55,277 39,366 12,464 348,049
2023-2026 991,800 94,336 138,236 17,259 1,241,631
$ 2,086,349 $ 480,882 $ 307,736 $ 106,909 $ 2,981,876
36
December 12, 2017 Contra Costa County Housing Authority Minutes 173
Note 6 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
The energy equipment lease with WestAmerica Bank was paid off July 14, 2017. Interest in the
amount of $2,666 was paid and expensed during the fiscal year ended March 31, 2017.
During December 2006, the Authority purchased an office building to house the staff of their
Housing Choice Voucher Program. To facilitate this purchase, the Authority borrowed $2,847,500
from WestAmerica Bank on December 15, 2006. Originally, the interest on this loan was 6.75%
per annum. The interest rate decreased to 6% in 2012 and 5.25% in 2013. On November 1, 2015,
the terms of the loan agreement with WestAmerica Bank were changed. As of November 1, 2015,
the $2,335,903 loan will be amortized over 120 months, is due November 1, 2025, requires
monthly payments of $24,685, and accrues interest at a fixed rate of 4.850% per annum. Interest
of $107,694 and loan fees of $2,850 were paid to WestAmerica Bank and expensed during the
fiscal year ended March 31, 2017.
The California Housing Finance Agency note, received through the State of California, is dated
November 14, 1994. The original amount borrowed was $600,000. The loan carries a simple
interest rate of 7.8% per annum. Principal and interest are payable in monthly installments of
$4,319. The note is due in full December 2024. Interest in the amount of $25,144 was paid and
expensed during the calendar year ended December 31, 2016.
The Rental Housing Construction Program note, received through the State of California, is dated
January 15, 1993. The original amount borrowed was $2,626,618. The loan accrues interest at
a rate of 3% per annum. Payments are required on this loan only to the extent that the Casa Del
Rio project has surplus cash. This note and interest on the note are due June 5, 2054. No principal
or interest payments were made on this loan during the year ended December 31, 2016. Interest
was expensed in the amount of $78,787. The amount of deferred interest accrued as payable as
of the end of the fiscal year was $1,803,890. The entire amount is considered to be long-term and
is shown as other noncurrent liabilities. See also Note 9.
Costs incurred in order to obtain permanent financing for the Casa Del Rio notes were $94,143
and are amortized on a straight-line basis into interest expense over the term of the loan. Interest
expense amortization of permanent loan costs was $3,144 during the current fiscal year. In prior
years the permanent loan costs, net of amortization were reported as other non-current assets. As
the result of new accounting guidance, the permanent loan costs, net of amortization, are now
reported as a reduction to long-term debt and the amortization reported as interest expense. This
change in accounting policy had no effect on net position and therefore, is not reported as a prior
period adjustment.
Pursuant to a demand note dated June 30, 1994, the Authority may be liable to HACCC Casa Del
Rio, Inc for $185,000. Although the note is due upon demand, the maturity date is December 31,
2059. The note will be called prior to maturity only in the event that there are operating deficits
and there is insufficient cash available to cover expenses.
37
December 12, 2017 Contra Costa County Housing Authority Minutes 174
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
Note 7 - PAYMENT IN LIEU OF TAXES
In connection with the Public Housing Program, the Authority is obligated to make annual
payments in lieu of property taxes based on the lesser of 25% of the assessable value of owned
housing, times the current tax rate; or 10% of the dwelling rents, net of utilities expense. At
March 31, 2017, $92,758 was expensed for payment in lieu of taxes. Approximately 75% is
payable as of March 31, 2017 and is shown as Due to Other Agencies.
Note 8 - UNEARNED REVENUE
Unearned revenue consists of:
Revolving loan funds held for future expenditures $ 187,760
Prepaid rent - Public Housing $ 20,165
Casa Del Rio 1,648 21,813
Prepaid portability payments received
from other agencies - Housing Choice Voucher 60,669
$ 270,242
Note 9 - OTHER NONCURRENT LIABILITIES
Other noncurrent liabilities consist of:
Loan liability:
CDBG:
Notes receivable (See also Note 4) $ 322,436
Interest on notes receivable (See also Note 4) 89,579 $ 412,015
Rental Rehabilitation:
Notes receivable (See also Note 4) 54,030
Interest on notes receivable (See also Note 4) 15,771 69,801
Housing Choice Voucher Program
Insurance reserves 59,130
Long term portion of the interest payable
on the RHCP loan - a liability of the blended
component unit, Casa Del Rio (See also Note 6) 1,803,890
$ 2,344,836
38
December 12, 2017 Contra Costa County Housing Authority Minutes 175
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
Note 10 - NET POSITION
A. Net investment in capital assets
Net investment in capital assets consists of the following:
Capital assets, net of depreciation (see Note 5) $ 11,904,435
Long term debt (omitting interfund balances) (see Note 6) (4,995,883)
Accrued interest on long term debt (see Note 6 & 9) (1,803,890 )
Net investment in capital assets $ 5,104,662
B. Restricted Net Position
Net position is reported as restricted when constraints placed on the net asset use are either
externally imposed by creditors, grantors, contributors, or laws or regulations of other
governments; or imposed by law through constitutional provisions or enabling legislation.
In 2012, HUD implemented cash management procedures which mitigated the accumulation
of excess HAP in Net Restricted Asset accounts by PHAs. These procedures based the
payment of HAP on actual need reported by PHAs in the Voucher Management System
(VMS). Most excess allocation is now held by HUD until PHAs demonstrate the need for
the disbursement of funds. The balance in the HUD held reserves as of March 31, 2017 was
approximately $5 million. The Authority held no excess HAP funds as of March 31, 2017.
The restricted net position of $591,228 is associated with the Casa Del Rio Senior Housing
and represents replacement and operating reserves required by CHFA. These funds are being
held by CHFA and are fully funded. See also Note 3.
C. Deficit Unrestricted Net Position
The Authoritys Other State and Local Enterprise Fund had a deficit unrestricted net position
balance as of March 31, 2017, of $5,726,296. This deficit is the result of the Authoritys
compliance with GASB Statement 68, Accounting and Financial Reporting for Pensions -
an amendment of GASB Statement 27. The Authoritys Other State and Local Enterprise
Fund holds the deferred outflows of resources, deferred inflows of resources, and the net
pension liability of the Authoritys retirement plan. These balances change annually as
payments are made to the plan and as actuarial information is received regarding the plan.
The Authoritys blended component unit, Casa Del Rio, Inc had a deficit unrestricted net
position of $122,484. This is an increase to the deficit of $100,583 over the prior year.
39
December 12, 2017 Contra Costa County Housing Authority Minutes 176
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
Note 11 - RETIREMENT PLAN
A. Plan Description
The Authority participates in a cost-sharing multiple-employer defined benefit retirement
plan that is administered by the Contra Costa County Employees’ Retirement Association
(CCCERA) under the Countys Employees Retirement Law of 1937 (1937 Act) and the
Public Employees Pension Act of 2013 (PEPRA). A more detailed description of the plan
and the benefits provided can be obtained from the CCCERAs Comprehensive Annual
Financial Report and the CCCERAs Actuarial Valuation and Review, which are located at
www.cccera.org. CCCERA is a component unit of the County of Contra Costa.
CCCERA follows accounting principles and reporting guidelines set forth by GASB. The
financial statements are prepared in accordance with generally accepted accounting principles
in the United States of America, under which revenues are recognized when earned and
deductions are recorded when the liability is incurred. Contributions are recognized in the
period due, investment income is recognized as revenue when earned, retirement benefits and
refunds of contributions are recognized when due and payable in accordance with the terms
of the Plan. Investments are carried at fair value. There have been no significant changes
to the plan.
B. Benefits Provided
All full-time employees of the Authority participate in this plan. There are currently 87
active plan members and 68 retirees or beneficiaries receiving benefits. The plan provides
death, disability and service retirement benefits, in accordance with the 1937 ACT. Annual
cost-of-living adjustments (COLA) to retirement benefits can be granted by the Retirement
Board as provided by State statutes. The Authority has two applicable tiers, Tier 1 Enhanced
and PEPRA Tier IV (3% Max COLA).
Tier 1 Enhanced employees are those with a membership prior to January 1, 2013. These
members are eligible to retire once they attain the age of 70 regardless of service or at age
50, with 10 or more years of retirement service credit. A member with 30 years of service
is eligible to retire regardless of age. Benefits are calculated pursuant to Section 31676.16
for Enhanced Benefit Formulae. The monthly allowance is 1/50th (Enhanced) of final
compensation times years of accrued retirement service credit times age factor from Section
31676.16 (Enhanced). The maximum retirement benefit is 100% of final compensation.
Final average compensation consists of the highest 12 consecutive months.
PEPRA Tier IV employees are those with a membership on or after January 1, 2013. These
members are eligible to retire once they have attained the age of 70 regardless of service or
at 52, with five years of retirement service credits. Benefits are calculated pursuant to the
provisions found in California Government Code Section 7522.20(a). The monthly
allowance is equal to the final compensation multiplied by years of accrued retirement credit
40
December 12, 2017 Contra Costa County Housing Authority Minutes 177
Note 11 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
multiplied by the age factor from Section 7522.20(a). There is no final compensation limit
in the maximum retirement benefit for this tier. Final average compensation consist of the
highest 36 consecutive months.
C. Contributions
The Authority contributes to the retirement plan based upon actuarially determined
contribution rates adopted by the Board of Retirement. Employer contribution rates are
adopted annually based upon recommendations received from the CCCERA actuary after the
completion of the annual actuarial valuation. Contribution rates for Tier 1 vary based on the
employees age at entry into the plan. Members are required to make contributions to
CCCERA regardless of the retirement plan or tier in which they are included. The rates and
contributions made during the fiscal year ended March 31, 2017 were as follows:
Payroll
Subject to Employer as a % of Employee as a % of
Tier Contribution Contribution Contribution Contribution Contribution
Classic (tier 1) $ 4,065,210 $ 1,880,899 46.27% $ 303,225 7.45%
PEPRA 1,274,650 498,624 39.12% 76,881 6.03%
Total $ 5,339,860 $ 2,379,523 44.56% $ 380,106 7.12%
The contributions made by the Authority of $2,379,523, including $179,834 employer
subvention of member contributions. As of March 31, 2017, the Authority owed CCCERA
$235,882. This liability is short-term, represents March contributions paid in April 2017,
and is reported as due to other agencies in the Statement of Net Position - Proprietary
Funds.
D. Net Pension Liability
The Governmental Accounting Standards 68 Actuarial Valuation Based on December 31,
2016 Measurement Date for Employer Reporting as of June 30, 2017 , provided by CCCERA
outlines the net pension liability (NPL) allocated to its member employers as based on the
following definition of covered payroll - Only compensation earnable and pensionable
would go into the determination of retirement benefits. The NPL was measured as of
December 31, 2016 and 2015. The Plans Fiduciary Net Position was valued as of the
measurement date while the TPL was determined based upon rolling forwards the TPL from
the actuarial valuations as of December 31, 2015 and 2014, respectively. The components
of NPL for CCCERA, as a whole, are as follows:
Reporting Date for employer under GASB 68 6/30/2017 6/30/2016
Measurement Date for Employer under GASB 68 12/31/2016 12/31/2015
Total Pension Liability (TPL)$ 8,838,974,427 $ 8,483,709,568
Plans Fiduciary Net Position (7,438,519,504 ) (6,976,582,428)
Net Pension Liability (NPL) $ 1,400,454,923 $ 1,507,127,140
Plans Fiduciary Net Position as a % of TPL 84.16% 82.24%
41
December 12, 2017 Contra Costa County Housing Authority Minutes 178
Note 11 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
The Plan provisions used in the measurement of the NPL as of December 31, 2016 and 2015
are the same as those used in the CCCERA funding valuations as of December 31, 2016 and
2015, respectively. The NPL and the Plans Fiduciary Net Position include liabilities and
assets held for the Post Retirement Death Benefit Reserve.
The most recent Actuarial Report available from CCCERA had a valuation date of December
31, 2016. The December 31, 2016 CCCERA Actuarial Report reflects the following changes
to the Authoritys NPL balances:
Reporting Date for employer under GASB 68 6/30/2017 6/30/2016
Measurement Date for Employer under GASB 68 12/31/2016 12/31/2015
NPL as the beginning of the measurement period $ 10,788,391 $ 8,652,807
Pension Expense 1,879,712 1,712,545
Employer Contributions (1)(2,179,232) (2,329,742)
Estimated Net Deferred Inflows/Outflows of Resources (152,748) 2,501,164
Change in Allocation of Prior Deferred Inflows/Outflows 33,313 12,100
New Net Deferred Flows Due to Changes in Proportion (2)92,240 (72,664)
Recognition of Prior Deferred Inflows/Outflows of Resources (328,939) 304,957
Recognition of Prior Deferred Flows Due to Change in Proportion (2)27,867 7,224
NPL as of the end of the measurement period $ 10,162,604 $ 10,788,391
(1) Excludes employer subvention of member contributions. Prior to June 30, 2017 reporting date the
contributions included employer subvention of member contributions.
(2) Includes differences between employer contributions and proportionate share of contributions.
The Authoritys proportionate share of CCCERAs NPL was 0.726% as of December 31,
2016 and 0.716% as of December 31, 2015. This is an increase to the Authoritys
proportionate share of 0.01%.
Sensitivity of the net pension liability to changes in the discount rate
The following presents the net pension liability as of December 31, 2015 calculated using
the discount rate of 7.00%, as well as what the NPL liability would be if it were calculated
using a discount rate that is one percentage point lower or higher than the current rate:
1% decrease Current rate 1% increase
6.00% 7.00% 8.00%
Housing Authority NPL $ 18,242,466 $ 10,162,604 $ 3,579,862
CCCERA NPL in total $ 2,611,814,062 $ 1,400,454,923 $ 413,397,900
Authority NPL as a % of CCCERA 0.698% 0.726% 0.866%
42
December 12, 2017 Contra Costa County Housing Authority Minutes 179
Note 11 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
E. Pension Expense and Deferred Outflows/Inflows of Resources Related to Pension
Pension expense represents the change in the net pension liability during the measurement
period, adjusted for actual contributions and the deferred recognition of changes in
investment gain/loss, actuarial gain/loss, actuarial assumptions or method, and plan benefits
as follows:
12/31/2016 12/31/2015
Service Cost $ 1,481,084 $ 1,380,994
Interest on total pension liability 4,325,468 4,168,551
Expensed portion of current-period changes in proportion
and differences between employers contributions and
proportionate share of contributions 25,837 (20,643)
Expensed portion of current-period difference between
expected and actual experience in the TPL (31,910) (98,375)
Expensed portion of current-period changes of assumptions
or other inputs - 114,320
Member contributions (648,763) (611,033)
Projected earnings on plan investments (3,560,149) (3,583,223)
Expensed portion of current-period differences between
actual and projected earnings on plan investments (9,707) 611,259
Administrative expense 62,010 58,092
Other expenses (65,230) 4,784
Recognition of beginning of year deferred outflows of
resources as pension expense 740,646 -
Recognition of beginning of year deferred inflows of
resources as pension expense (411,707) (304,957)
Net amortization of deferred amounts from changes in
proportion and differences between employers contribution
and proportionate share of contributions (27,867) (7,224)
Pension expense - measurement date 12/31 $ 1,879,712 $ 1,712,545
Deferred outflows and inflows of resources represent the unamortized portion of changes to
net pension liability to be recognized in future periods in a systematic and rational manner,
In addition, deferred outflows of resources include employer contributions to the pension
plan made subsequent to the measurement date, as follows:
Deferred Deferred
Outflows Inflows
Changes in proportion and differences between employers
contribution and proportionate share of contribution $ 92,240 $ 63,580
Changes in assumptions or other input 294,069 192
Net excess of projected over actual earnings
on pension plan investments 1,793,985 -
Difference between expected and actual experience in the TPL -833,610
Balances per actuarial report - measurement date 12/31/2016 2,180,294 897,382
Employer contributions made January thru March 2017 730,513 -
Balances reported March 31, 2017 $ 2,910,807 $ 897,382
43
December 12, 2017 Contra Costa County Housing Authority Minutes 180
Note 11 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
Deferred outflows and inflows of resources, other than the employer contributions noted
above, will be recognized in future pension expense as follows:
Measurement period:
2017 $ 285,291
2018 404,887
2019 605,900
2020 (13,166)
The amount reported as deferred outflows of resources related to employer contributions
made January through March 2017, should have the effect of reducing net pension liability
during the next actuarial measurement period. The Authority has reported deferred outflows
and inflows of resources in the aggregate on the Statement of Net Position.
F. Actuarial Assumptions
The total pension liability (TPL) as of December 31, 2016, and December 31, 2015 were
determined by actuarial valuations as of December 31, 2015 and December 31, 2014,
respectively. The actuarial assumptions used were based on the results of an experience
study for the period January 1, 2012 through December 31, 2014. They are the same as the
assumptions used in the CCCERA funding valuations as of December 31, 2016 and 2015.
The following actuarial assumptions were applied to all periods included in the measurement
for both the December 31, 2016 and 2015 actuarial valuations.
Valuation Date 12/31/2016 12/31/2015
Inflation 2.75%2.75%
Salary increases - general 4.0% to 13.25% 4.0% to 13.25%
Investment rate of return 7.00%7.00%
Administrative expenses 1.12%1.14%
Cost of living adjustment 2.75%2.75%
When measuring pension liability GASB uses the same actuarial cost method (Entry Age
method) and the same type of discount rate (expected return on assets) as CCCERA uses for
funding. This means that the TPL measured for financial reporting shown in this report is
determined on generally the same basis as CCCERAs actuarial accrued liability (AAL)
measure for funding.
Mortality rates for member contribution rates for members were based on the RP-2014
Healthy Annuitant Mortality Table projected to 2034 with the two-dimensional MP-2015
projection scale, weighted 30% male and 70% female.
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December 12, 2017 Contra Costa County Housing Authority Minutes 181
Note 11 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
The long-term expected rate of return on pension plan investments determined in 2016 using
a building-block method in which expected future real rates of return (expected returns, net
of inflation) are developed for each major asset class. These returns are combined to produce
the long-term expected rate of return by weighing the expected future real rates of return by
the target asset allocation percentage, adding expected inflation and subtracting expected
investment expenses and a risk margin.
The target allocation (approved by the CCCERA Board) and projected arithmetic real rates
of return for each major asset class, after deducting inflation but before deducting investment
expensed, used in the derivation of the long-term expected investment rate of return
assumption are summarized in the following table:
Target Long-term Expected
Asset Class Allocation Real Rate
Large Cap U.S. Equity 6.0%5.75%
Developed International Equity 10.0 6.99
Emerging Markets Equity 14.0 8.95
Short-term Govt/Credit 24.0 0.20
U. S. Treasury 2.0 0.30
Real Estate 7.0 4.45
Risk Diversifying 2.0 4.30
Private Credit 17.0 6.30
Private Equity 17.0 8.10
Cash and Equivalents 1.0 -0.46
Total 100.0%
The discount rate used to measure the TPL was 7% as of both December 31, 2016 and
December 31, 2015. The projection of cash flows used to determine the discount rate
assumed employer and employee contributions will be made at the rates equal to the
actuarially determined contribution rates. For this purpose, only employee and employer
contributions that are intended to fund benefits for current plan members and their
beneficiaries are included. Projected employer contributions that are intended to fund the
service costs for future plan members and their beneficiaries, as well as projected
contributions for future plan members, are not included. Based on those assumptions, the
Pension Plans Fiduciary Net Position was projected to be available to make all projected
future benefit payments for current plan members. Therefore, the long-term expected rate
of return on pension plan investments was applied to all periods of projected benefit
payments to determine the TPL as of both December 31, 2016 and 2015.
45
December 12, 2017 Contra Costa County Housing Authority Minutes 182
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
Note 12 - POST EMPLOYMENT HEALTHCARE PLAN
Plan Description: Contra Costa County Housing Authority (CCCHA) provides a defined benefit
health care program to its retired employees and their dependents. Benefits include coverage in
the health and dental plans administered by CCCHA. Benefit provisions are established and
amended through negotiations between CCCHA and the respective unions and employee groups.
Current maximum monthly contribution toward the cost of medical and dental coverage ranges
from $345 to $980. CCCHA does not issue a publicly available financial report for the retiree
health care program.
Eligibility: CCCHA retirees are eligible for membership in the plans upon retirement (drawing
a pension from Contra Costa County Employee Retirement Association (CCCERA) or CalPers).
No provision currently exists for members in deferred retirement status.
Retirees and beneficiaries receiving benefits 68
Active plan members 87
Total 155
Funding Policy: The contribution requirements of program members and CCCHA are
determined by negotiations between CCCHA and the respective unions and employee groups.
There is currently no requirement for employees to contribute to the plan.
In 2016, CCCHA established a trust account with the Public Agency Retirement Services (PARS)
to administer the funding of the projected benefits of the OPEB plan. Monthly, CCCHA makes
healthcare premium payments for its current retirees to the benefit providers. The retiree
contributes any necessary amount of the premium cost that exceeds the specific established plan
limits. CCCHA then makes deposits into their PARS trust account for the difference between the
actuarially determined annual OPEB cost and the out-of-pocket payments made to the healthcare
benefit providers.
Annual Other Post Employment Benefit (OPEB) Cost and Net OPEB Obligation: The
CCCHAs annual OPEB costs (expense) are calculated based on the annual required contribution
(ARC) of the employer, an amount actuarially determined in accordance with the parameters of
Governmental Accounting Standards Board (GASB) Statement 45. The ARC represents a level
of funding that, if paid on an ongoing basis, is projected to cover normal cost each year and
amortize any unfunded actuarial liabilities (or funding excess) over a period not to exceed thirty
years. Interest on net OPEB obligation is based on the actuarial interest rate of 7.39% and is
computed on the Net OPEB obligation. The adjustment to the ARC is intended to provide a
reasonable approximation of that portion of the ARC that consists of interest associated with past
contribution deficiencies. GASB 45 specifies that this adjustment should be equal to an
amortization of the discounted present value of the net OPEB obligation at the beginning of the
46
December 12, 2017 Contra Costa County Housing Authority Minutes 183
Note 12 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
year. The amortization is calculated using the same amortization method and period used in
determining the ARC for that year.
The most current actuarial report, performed by Nicolay Consulting, is dated June 24, 2016, with
a valuation date of April 1, 2016. The prior report, performed by the same firm, had a valuation
date of April 1, 2014. The following table shows the components of the CCCHAs annual OPEB
cost, based on these actuarial reports, for the past three years; the amounts actually contributed
to the plan; and changes in the CCCHAs net OPEB obligation.
3/31/2017 3/31/2016 3/31/2015
Present Value of Future Benefits $ 6,774,936 $ 6,774,936 $ 6,175,797
Actuarial Accrued Liability (AAL)$ 5,660,949 $ 5,660,949 $ 5,016,892
Normal costs $ 194,143 $ 183,002 $ 183,002
Amortization of unfunded AAL 331,955 197,344 192,785
Annual Required Contribution (ARC)526,098 380,346 375,787
Interest on net OPEB obligation
at beginning of year (7.39% /4%/4%)177,934 95,813 91,033
ARC adjustment for current fiscal year (143,936) (92,045) (87,455)
Annual OPEB Cost 560,096 384,114 379,365
Contributions made on behalf of participants (275,316) (263,850) (259,871)
Deposit made to PARS trust (95,183) (107,802) -
Contributions deferred (176,971) (12,644)-
Increase (decrease) in net OPEB obligation 12,626 (182) 119,494
Net OPEB obligation - Beginning of year 2,395,139 2,395,321 2,275,827
Net OPEB obligation - End of year $ 2,407,765 $ 2,395,139 $ 2,395,321
Funding Status and Funding Progress:
PARS trust balance - beginning of year $ 107,984 $- $-
Deposits made 95,183 107,802 -
Investment earning (net of expense)12,254 182 -
PARS trust balance - end of year $ 215,421 $ 107,984 $-
AAL unfunded as the end of the period $ 5,445,528 $ 5,552,965 $ 5,016,892
Annual Covered Payroll $ 5,752,616 $ 5,150,586 $ 4,750,311
Normal Costs as a percentage of covered payroll 3.37% 3.55% 3.85%
ARC as a percentage of covered payroll 9.15% 7.38% 7.91%
Unfunded AAL as a percentage of covered payroll 94.66% 107.81% 105.61%
Percentage of ARC funded during the year 70.42% 97.71% 69.15%
Percentage of Annual OPEB costs contributed 66.15% 96.76% 68.50%
Percentage of the AAL that is funded in PARS 3.81% 1.91% 0.00%
47
December 12, 2017 Contra Costa County Housing Authority Minutes 184
Note 12 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and
assumptions about the probability of occurrence of events far into the future. Examples include
assumptions about future employment, mortality, and the healthcare cost trend. Amounts
determined regarding the funded status of the plan and the annual required contributions of the
employer are subject to continual revision as actual results are compared with past expectations
and new estimates are made about the future. The schedule of funding progress, presented as
required supplementary information on page 60, presents multi-year trend information about
whether the actuarial value of plan assets is increasing or decreasing over time relative to the
actuarial liabilities for benefits.
Actuarial Methods and Assumptions: Projections of benefits for financial reporting purposes
are based on the substantive plan (the plan as understood by the employer and the plan members)
and include the types of benefits provided at the time of each valuation and the historical pattern
of sharing of benefit costs between the employer and plan members to that point. The actuarial
methods and assumptions used include techniques that are designed to reduce the effects of short-
term volatility in actuarial accrued liabilities and the actuarial value of assets, consistent with the
long-term perspective of the calculations.
The valuation dated April 1, 2016, was completed using the Entry Age Normal Cost Method.
This cost method allocates the present value of future benefits on a level basis over the earnings
of each employee between the hire date and assumed retirement age. This valuation assumes a
3.25% annual rate of increase in payroll, annual health care cost trend rate assumptions ranging
from 5% to 8% over the next 12 years, and is based on an open 30-year amortization of the
Unfunded Actuarial Liability using the level percent of covered payroll. The valuation results
were based on a 4% discount rate up until March 31, 2016, assuming that the CCCHA continues
pay-as-you-go funding of its post-employment benefit program. The discount rate changed to
7.39% beginning April 1, 2016 which coincides with the Authoritys decision to fund the OPEB
plan. The termination and retirement rates used match those used in the 2014 CCCERA pension
valuation. The mortality rates used match those used in the most recent CalPERS pension
valuation. The mortality rates for each future year were determined based on a generational
mortality projection using Projection Scale MP-2014. It is assumed that 90% of active employees
who are currently enrolled in medical and dental coverage and retire from HACCC will elect to
participate in OPEB. It is assumed that 70% of active employees who are currently enrolled in
dental coverage and retire from HACCC will elect to participate in OPEB.
Future Changes: A new standard, GASB 75, will replace GASB 45 beginning April 1, 2017.
This new standard will require the Authority to record the UAAL as a liability on its Statement
of Net Position in a manner similar to the current requirements of GASB 68. As noted above the
UAAL as of March 31, 2017 was $5,445,528. Of this amount, $2,407,765 is currently reported
as a long-term liability - OPEB on the Statement of Net Position.
48
December 12, 2017 Contra Costa County Housing Authority Minutes 185
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
Note 13 - DEFERRED COMPENSATION PLAN
The Authority offers its employees a deferred compensation plan created in accordance with
Internal Revenue Code Section 457. The plan is administered by Mass Mutual Financial Group.
The plan, available to all regular employees, permits them to defer a portion of their salary until
future years. The deferred compensation is not available to employees until termination,
retirement, death or unforeseeable emergency. All amounts of compensation deferred under the
plan, all property and rights purchased with those amounts, and all income attributable to those
amounts, property, or rights are held in trust for the exclusive benefits of participants and their
beneficiaries.
A total of $3,162,466 is being held by Mass Mutual Financial Group on behalf of the Authoritys
employees. These funds are not recorded as assets of the Authority since they are held in trust for
the exclusive benefit of participants and their beneficiaries and are not subject to claims of the
Authoritys general creditors.
Note 14 - RELATED PARTIES
Casa Del Rio Housing - Blended Component Unit
Organization:
Casa Del Rio Housing is made up of HACCC Casa Del Rio, Inc (A California Nonprofit Public
Benefit Corporation) and CDR Senior Housing Associates (A California Limited Partnership).
HACCC Casa Del Rio, Inc. is the general partner of CDR Senior Housing Associates. The
officers and Board members of HACCC Casa Del Rio, Inc. are employees of the Authority. The
partnership was formed in 1994 to develop and operate an 82-unit affordable housing rental
complex located in Antioch, California, which is currently known as Casa Del Rio Senior
Housing.
Pursuant to the Indemnification Agreement dated July 1, 1994, by and among the Authority,
HACCC Casa Del Rio, Inc., CDR Senior Housing Associates, and MHIFED I Limited Partnership,
the Authority could possibly be liable for unpaid taxes, interest and penalties, cost to contest,
operating deficiency and expenses of enforcement as identified in the Agreement.
Pursuant to the Operating Deficit Guaranty Agreement dated July 1, 1994, by the Authority to and
for the benefit of MHIFED I Limited Partnership, the Authority can possibly be liable for operating
deficit and expenses of enforcement as identified in the Agreement.
Pursuant to the Indemnity Agreement, dated July 1, 1994, by the Authority to and for the benefit
of CDR Senior Housing Associates and MHIFED I Limited Partnership, the Authority can possibly
be liable for any costs, expenses, and liabilities arising out of claims made by FPI (FPI Real Estate
Group, FPI Mortgage Co. and FPI Management, Inc.) under the Development Agreement.
49
December 12, 2017 Contra Costa County Housing Authority Minutes 186
Note 14 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
Pursuant to the Demand Note dated June 30, 1994, from the Authority to HACCC Casa Del Rio,
Inc., the Authority can possibly be liable to HACCC Casa Del Rio, Inc. for $185,000. Although
the note is due upon demand the maturity date is December 31, 2059, the note will be called prior
to maturity only in the event that there are operating deficits and there is not sufficient cash
available to cover expenses. This note is recorded as both an interfund note receivable and note
payable (see Notes 4 and 6).
Pursuant to the Assignment and Assumption Agreement, the Authority can possibly be liable for
any and all claims relating to the Assignment and Assumption Agreement arising prior to the date
of the Assignment and Assumption Agreement.
Pursuant to the Department of Housing and Community Development Rental Housing
Construction Program First Amendment to the Regulatory Agreement (the Amended HCD
Agreement) dated November 14, 1994, by and among the Department of Housing and
Community Development, CDR Senior Housing Associates, and the Authority; the Authority can
possibly be liable for a sponsors operating guaranty to provide sufficient staff or equipment to the
general partner, as needed and remedies against sponsor for default under the Amended HCD
Agreement.
Since HACCC Casa Del Rio, Inc (CDR Inc) and CDR Senior Housing Associates (CDR
Associates) have the potential to impose a financial burden on the Authority, these entities have
been included in the Authoritys financial statements as a blended component unit. The fiscal year
end of these blended component units is December 31. Audits were conducted on these entities
as of December 31, 2016, by Linquist, Von Husen, & Joyce, LLP. The opinions were not
modified. These audit reports may be obtained by contacting the Authority at the address on page
11. The Authority reports the balances for these blended component units as of December 31,
2016, which differs from that of the Authoritys fiscal year end of March 31, 2017. The balances
at each fiscal year end do not differ materially. Modification were made to the audited financial
statements to conform with the reporting categories of the Authority. Specifically, net assets
reported in the audit were converted to the three categories of net position in conformity with the
Authoritys reporting practices.
Condensed Financial Statements:
The condensed financial statements for HACCC Casa Del Rio, Inc. and subsidiary as of and for
the year ended December 31, 2016, are as follows:
STATEMENT OF NET POSITION
Current assets $ 175,328
Restricted assets 602,101
Property and equipment 3,107,777
Other non-current assets 185,000
Total assets $ 4,070,206
50
December 12, 2017 Contra Costa County Housing Authority Minutes 187
Note 14 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
STATEMENT OF NET POSITION (continued)
Current liabilities $ 40,323
Payable from restricted assets 41,894
Long term liabilities 5,124,892
Total liabilities 5,207,109
Net investment in capital assets (1,605,647)
Restricted net position 591,228
Unrestricted net position (122,484)
Total net position (1,136,903)
Total liabilities and net position $ 4,070,206
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET POSITION
Rental revenue $ 505,123
Interest and other revenue 9,073
Total revenue 514,196
Administrative expenses 200,764
Utility expenses 94,920
Maintenance expenses 162,001
General expenses 53,684
Depreciation 179,108
Total expenses 690,477
Operating income (loss)(176,281)
Debt service interest (107,075)
Change in net position (283,356)
Net position at the beginning of the year - 1/1/2016 (853,547)
Net position at the end of the year - 12/31/2016 $ (1,136,903)
STATEMENT OF CASH FLOWS
Net cash provided (used) by:
Operating activities $ 34,326
Noncapital financing activities 33,732
Capital financing activities (51,831)
Investing activities 5,331
Net change in cash 21,560
Cash at the beginning of the year - 1/1/2016 705,896
Cash at the end of the year - 12/31/2016 $ 727,454
51
December 12, 2017 Contra Costa County Housing Authority Minutes 188
Note 14 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
Interfund accounting issues:
Operating advances made by the Authority were $468,522 as of March 31, 2017. The interfund
balance as of December 31, 2016 was $440,311 and was reported as non-current related party
payable by the other auditors. The Statement of Net Position - Proprietary Funds, reported as of
March 31, 2017, shows $440,311 as both a noncurrent asset and as a noncurrent liability. The
difference of $28,211, due to the timing differences of the fiscal year ends, is shown as other
noncurrent assets.
During the fiscal year ended December 31, 2016, CDR Associates paid management fees to the
Authority in the amount of $52,452. Some of the Casa Del Rio Senior Housing tenants (3 as of
December 31, 2016) are also participants in the Authoritys Housing Choice Voucher or Shelter
Plus Care Programs. The rent for these tenants is subsidized by HUD through the Authority.
During the twelve months ended March 31, 2017, the Authoritys Housing Choice Voucher and
Shelter Plus Care Programs paid a total of $16,338 in HAP payments to CDR Associates.
Intrafund accounting issues:
The intrafund amounts which have been eliminated as of March 31, 2017, from the Casa Del Rio
Blended Component Unit Enterprise Fund for inclusion into the Fund Financial Statements
include:
$121,330 receivable/payable between CDR Inc and CDR Associates
$1,463,867 investment in partnership recorded as an liability of CDR Inc and net position of
CDR Associates.
$15,000 managements fees reported as revenue to CDR Inc and expenses of CDR Associates.
$13,912 interest fees reported as revenue to CDR Inc and expenses of CDR Associates.
Deficit Net Position
These blended component units combined, have a deficit net position of $1,136,903, including a
deficit unrestricted net position of $122,484. This deficit is an increase over the prior years deficit
balance in total net position of $853,547.
52
December 12, 2017 Contra Costa County Housing Authority Minutes 189
Note 14 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
DeAnza - Discretely Presented Component Units
Organization:
The discretely presented component units are DeAnza Housing Corporation (A California
Nonprofit Public Benefit Corporation) and DeAnza Gardens, L.P. (A California Limited
Partnership). The Authority is the General Partner and DeAnza Housing Corporation is the
managing general partner of DeAnza Gardens, L.P. The partnership was formed for the purpose
of acquisition, ownership, maintenance, and operation of 180 multi-family rental housing units and
the provision of low-income housing through the construction, renovation, rehabilitation,
operation, and leasing of an affordable housing development located in Contra Costa County,
which is currently known as DeAnza Gardens.
DeAnza Housing Corporation (DeAnza Corp) and DeAnza Gardens L.P. (DeAnza L.P.) have been
reported as discretely presented component units of the Authority. The fiscal year end of these
discretely presented component units is December 31. Audits were conducted on these entities as
of December 31, 2016, by Linquist, Von Husen, & Joyce, LLP. The opinions were not modified.
These audit reports may be obtained by contacting the Authority at the address on page 11. The
Authority reports the balances for these discretely presented component units as of December 31,
2016, which differs from that of the Authoritys fiscal year end of March 31, 2017. The balances
at each fiscal year end do not differ materially. Modifications were made to the audited financial
statements to conform with the reporting categories of the Authority. Specifically, net assets
reported in the audit were converted to the three categories of net position in conformity with the
Authoritys reporting practices.
Inter-agency accounting issues:
The amounts shown as due to related parties consist of the following:
Primary Govt Component Unit
Assets Liabilities
3/31/2017 12/31/2016
Due to the Authority:
Short-term for operations $ 69,684 $ 14,012
Long-term:
Interest on note $ 480,107 $ 472,607
Land lease 996,000 978,000
Long-term for operations 534,422 586,558
$ 2,010,529 $ 2,037,165
Due to Boston Capital - long-term $ 8,378
53
December 12, 2017 Contra Costa County Housing Authority Minutes 190
Note 14 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
The Authoritys Housing Choice Voucher Enterprise Fund loaned $1 million to DeAnza Gardens
L.P. The note bears simple interest at the rate 3% per annum, payments are due commencing on
October 1, 2008, but are payable only to the extent of the previous years excess/distributable cash,
and is due June 2043. Interest of $30,000 was expensed during the fiscal year ended December
31, 2016. No interest has been paid to the Authority. The Authoritys Housing Choice Voucher
Enterprise Fund reported $480,107 due from related parties and revenue of $30,000. See Note 4.
DeAnza Gardens was built on land owned by the Authoritys Public Housing Program Enterprise
Fund. Based on an agreement between DeAnza Gardens L.P. and the Authority, the land is leased
for $72,000 per year, payable from excess/distributable cash. Unpaid lease amounts are carried
forward without interest. The Authoritys Public Housing Program Enterprise Fund reported
$996,000 due from related party for this lease, with $72,000 reported in the current fiscal year as
fees charged to a related party (nonoperating revenue).
During the fiscal year ended December 31, 2016, DeAnza Gardens L.P. paid management fees to
the Authority in the amount of $12,960. Nonoperating revenue of $12,960 is reported in the
Authoritys Statement of Revenues, Expenses, and Changes in Fund Net Position for the year
ended March 31, 2017. Some of the DeAnza Gardens tenants (7 as of December 2016) are also
clients of the Authoritys Housing Choice Voucher or Shelter Plus Care Program. The rent for
these tenants is subsidized by HUD through the Authority. During the twelve months ended March
31, 2017, the Authoritys Housing Choice Voucher Program paid $89,406 in HAP payments to
DeAnza Gardens L.P.
Intrafund accounting issues:
The intrafund amounts which have been eliminated when reporting these entities in the Statement
of Net Position and Statement of Revenues, Expenses, and Changes in Fund Net Position are:
$1,000,000 long-term note held by DeAnza Corp from DeAnza L.P.
$918,280 of interest on the long-term note held by DeAnza Corp from DeAnza L.P.
$335,525 receivable recognized by DeAnza Corp from DeAnza L.P.
$703 deficit investment in partnership reported by DeAnza Corp is offset by net position in
DeAnza L.P.
$56,106 managements fees reported as revenue to DeAnza Corp and expenses of DeAnza L.P.
$68,000 interest revenue on the long-term debt is recognized by DeAnza Corp and expensed
by DeAnza L.P.
54
December 12, 2017 Contra Costa County Housing Authority Minutes 191
Note 14 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
Cash and investments:
Unrestricted Restricted
Demand deposits (FDIC insured up to $250,000) $ 220,646 $ 35,364
Cash held by investment companies - 1,255
Investments - 960,274
Held by mortgagor - 492,734
Cash on hand 500 -
$ 221,146 $ 1,489,627
The demand deposits are with WestAmerica bank. The total on deposit did not exceed the amount
covered by FDIC as of December 31, 2016. FDIC coverage is $250,000 for 2016. Cash and
investments of $961,529 are held by Cantella & Co., Inc. The investments consist of six
marketable certificates of deposit with face values ranging from $108,000 to $230,000.
Restricted cash includes replacement and operating reserves required by the lender and reported
as restricted net assets totaling $1,454,263. Cash has also been restricted for security deposits in
the amount of $35,364. The excess of the security deposit liability of $132,154, over the cash
balance represents cash held as an investment in the operating reserve account.
Capital assets:
DeAnza Gardens was completed and placed into service during the fiscal year ended December
31, 2004. DeAnza Gardens L.P.s property and equipment are summarized as follows:
12/31/2016 12/31/2015
Building and improvements $ 29,505,562 $ 29,505,562
Land improvements 1,150,712 1,150,712
Off-site improvements 208,448 208,448
On-site improvements 4,028,709 4,028,709
Furniture and fixtures 532,556 488,321
35,425,987 35,381,752
Less accumulated depreciation (12,701,623) (11,675,442)
$ 22,724,364 $ 23,706,310
Property and equipment are being depreciated on the straight-line method over the estimated useful
life of the assets. The useful lives of the assets are estimated to be forty years for buildings and
off-site improvements, fifteen years for on-site improvements and seven years for furniture and
fixtures.
55
December 12, 2017 Contra Costa County Housing Authority Minutes 192
Note 14 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
Long-term debt:
Permanent financing was obtained for the costs of the DeAnza Gardens construction during 2005.
The note is held by California Community Reinvestment Corporation. The original amount of the
loan was $10,115,373. This loan requires monthly payments of $64,603, beginning November 1,
2005, earns interest at a rate of 6.6% per annum, and is due in full October 2023. Activity on the
loan is as follows:
Balance Balance S/T L/T Interest
12/31/2015 Payments 12/31/2016 Portion Portion Payable
$ 8,562,087 $ (216,609) $ 8,345,478 $ 231,346 $ 8,114,132 $ 45,900
Loan costs (68,111)(68,111)
$ 8,277,367 $ 8,046,021
Interest expense for the fiscal year ended December 31, 2016 $ 556,316
Costs incurred in order to obtain permanent financing for the De Anza notes were $391,461 and
are amortized on a straight-line basis into interest expense over the term of the loan. Interest
expense amortization of permanent loan costs was $11,352 during the current fiscal year. In prior
years the permanent loan costs, net of amortization were reported as other non-current assets. As
the result of new accounting guidance, the permanent loan costs, net of amortization, are now
reported as a reduction to long-term debt and the amortization reported as interest expense. This
change in accounting policy had no effect on net position and therefore, is not reported as a prior
period adjustment.
Deficit Unrestricted Net Position
While DeAnza Gardens has a positive net position in total, its unrestricted net position is in deficit
as of December 31, 2016. The majority of the entitys assets are either invested in capital assets
or restricted, leaving the unrestricted net position in deficit by $2,994,594. This deficit is an
increase over the prior years deficit in unrestricted net position of $2,929,179.
56
December 12, 2017 Contra Costa County Housing Authority Minutes 193
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
Note 15 - CONTINGENT LIABILITIES
A. Grants
The Authority has received funds from various federal, state and local grant programs. It is
possible that at some future date it may be determined that the Authority was not in
compliance with applicable grant requirements. The amount, if any, of expenditures which
may be disallowed by the granting agencies cannot be determined at this time although the
Authority does not expect such disallowed amounts, if any, to materially affect the financial
statements.
B. Line of Credit
On January 9, 2017, the Authority renewed an agreement with WestAmerica Bank for a $1
million line of credit. The interest rate is variable, but will not exceed the amount allowed
by law. The initial rate for this line of credit was 4.5%. It is the Authoritys intention to use
this line of credit to cover any shortage in cash flow, if any, that may arise over the term of
the loan. No amounts were drawn on this line of credit during the current fiscal year.
C. Litigation
The Authority is involved in various matters of litigation. It is the Authoritys opinion that
these matters of litigation will not have a material effect, if any, on the financial position of
the Authority.
Note 16 - ECONOMIC DEPENDENCE
The Authority receives a significant portion of its revenue from the U.S. Department of Housing
and Urban Development. See the Schedule of Expenditures of Federal Awards, shown as
supplemental information, for the HUD programs that the Authority administers. These programs
are currently on-going. However, they are dependent on the Federal budgeting processes, and
therefore, funding will vary from year to year.
Note 17 - RISK MANAGEMENT
Workers Compensation Insurance: The Authority participates in a joint venture under a joint
powers agreement (JPA) with the California Housing Workers Compensation Authority
(CHWCA). CHWCA was formed to provide workers compensation insurance coverage for
member housing authorities. At December 31, 2016, there were thirty-two members. The
relationship between the Authority and CHWCA is such that CHWCA is not a component unit of
the Authority for financial reporting purposes.
57
December 12, 2017 Contra Costa County Housing Authority Minutes 194
Note 17 (continued)
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE BASIC FINANCIAL STATEMENTS
MARCH 31, 2017
(Continued)
Condensed CHWCA audited financial information for the year ended December 31, 2016 and
2015 are as follows:
December 31, 2016 December 31, 2015
Total assets $ 26,789,732 $ 25,524,673
Total liabilities (15,021,154) (15,818,959)
Net position $ 11,768,578 $ 9,705,714
Total revenues $ 5,351,150 $ 5,118,049
Total expenses (3,288,286) (3,424,446)
Net change in net position $ 2,062,864 $ 1,693,603
CHWCA had no long-term debt outstanding at December 31, 2016. The Authoritys share of year
end assets, liabilities, or retained earnings has not been calculated. The Authoritys annual
premium is based on covered payroll. Premiums paid for the calendar year ended December 31,
2016 were $234,396. CHWCA issues a separate comprehensive annual financial report. Copies
of this report may be obtained by contacting Bickmore Risk Services, 6371 Auburn Boulevard,
Suite B, Citrus Heights, California, 95621.
Property and Liability Insurance: The Authority carries insurance for its various operations with
the Housing Authority Insurance Services (HAI), the Housing Authority Risk Retention Group
(HARRG), and Employment Risk Management Authority (ERMA). The property insurance limits
vary by property covered, with a deductible of $25,000 per occurrence. The commercial liability
limit of coverage is $5,000,000 aggregate for the policy year. The deductible is $25,000 per
occurrence. The liability insurance covers bodily injury and property damage liability ($5 million
limit), mold liability ($250,000 limit), and employee benefits administration liability ($1 million
limit, with a deductible of $1,000 per employee). The automobile insurance limits are $4 million
for liability, $1 million for non-owned hired autos, and $1 million for uninsured motorists.
Employment liability insurance coverage through ERMA is $1 million with a $50,000 deductible
per occurrence. Premiums paid for this coverage were approximately $320,000 for the policy year
beginning June 1, 2016.
58
December 12, 2017 Contra Costa County Housing Authority Minutes 195
REQUIRED SUPPLEMENTARY INFORMATION
59
December 12, 2017 Contra Costa County Housing Authority Minutes 196
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
REQUIRED SUPPLEMENTARY INFORMATION
AS OF MARCH 31, 2017
Schedule of Proportionate Share of the Net Pension Liability (NPL)
Reporting Date Proportion Proportionate Covered NPL as a %
for Employer of the Share of the Employee of covered Funded
Under GASB 68 NPL NPL Payroll Payroll Ratio
6/30/2014 0.724% $ 10,648,283 $ 4,677,572 227.65% 80.04%
6/30/2015 0.724% $ 8,652,807 $ 4,691,885 184.42% 84.06%
6/30/2016 0.716% $ 10,788,391 $ 4,841,907 222.81% 80.83%
6/30/2017 0.726% $ 10,162,604 $ 5,215,890 194.84% 82.73%
Schedule of Employer Contributions
Contribution in Contributions
Measurement Relation to the as a
Date Actuarially Actuarially Contribution Covered Percentage
Year Ended Determined Determined Deficiency Employee of Covered
December 31 Contributions Contributions (Excess) Payroll Payroll
2015 $ 2,329,742 $ 2,329,742 $ 0 $ 4,841,907 48.12%
2016 $ 2,179,232 $ 2,179,232 $ 0 $ 5,215,890 41.78%
Contributions exclude employer subvention of member contributions. Prior to the December 31, 2016
measurement date the contributions included employer subvention of member contributions.
Schedule of Funding Progress for OPEB
Unfunded UAAL as a
Actuarial Actuarial Actuarial Actuarial Annual Percentage of
Valuation Value of Accrued Accrued Funded Covered Covered
Date Assets Liability Liability Status Payroll Payroll
3/31/2008 $ - $ 16,457,000 $ 16,457,000 0% $ 5,279,413 311.72%
3/31/2009 $ - $ 8,236,801 $ 8,236,801 0% $ 5,345,205 154.10%
3/31/2010 $ - $ 8,236,801 $ 8,236,801 0% $ 5,133,982 160.44%
3/31/2011 $ - $ 4,931,685 $ 4,931,685 0% $ 5,832,771 84.55%
3/31/2012 $ - $ 5,105,240 $ 5,105,240 0% $ 5,057,120 100.95%
3/31/2013 $ - $ 5,224,097 $ 5,224,097 0% $ 5,352,272 97.61%
3/31/2014 $ - $ 5,365,137 $ 5,365,137 0% $ 5,768,742 93.00%
3/31/2015 $ - $ 5,016,892 $ 5,016,892 0% $ 4,750,311 105.61%
3/31/2016 $ 107,984 $ 5,660,949 $ 5,552,965 1.9% $ 5,150,586 107.81%
3/31/2017 $ 215,421 $ 5,660,949 $ 5,445,528 3.8% $ 5,752,616 94.66%
60
December 12, 2017 Contra Costa County Housing Authority Minutes 197
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE REQUIRED SUPPLEMENTARY INFORMATION
MARCH 31, 2017
The Proportionate Share of Net Pension Liability presents the Authoritys portion of CCCERAs NPL
as a dollar value as well as a percentage. The funded ratio represents the Authoritys proportionate
share of the Plans Fiduciary Net Position as a percentage of the Authoritys proportionate share of the
Total Pension Liability. GASB 68 requires this schedule to include ten-year trend analysis. The trend
analysis is intended to aid the reader in determining the financial health of the pension plan. The
schedule contains all currently known information and will be built prospectively as the information
becomes available, until the ten year requirement has been met. This schedule was provided by
CCCERA in its GAS 68 Actuarial Valuation Based on December 31, 2016 Measurement Date for
Employer Reporting as of June 30, 2017".
The Schedule of Employer Contributions presents information regarding the Authoritys required
contributions to CCERA, the amounts actually contributed, and any excess or deficiency to the
contributions required. This schedule reports only employer required contributions. The amounts noted
are based on the Plans calendar year and not on the Authoritys fiscal year end of March 31. See also
Footnote 11 to the Basic Financial Statements for the contributions, both employer and employee, for
the current fiscal year. GASB 68 requires this schedule to include ten-year trend analysis. The trend
analysis is intended to aid the reader in determining the financial health of the pension plan. The
schedule contains all currently known information and will be built prospectively as the information
becomes available, until the ten year requirement has been met. The information for this schedule was
obtained from information contained in CCCERAs GAS 68 Actuarial Valuation Based on December
31, 2016 Measurement Date for Employer Reporting as of June 30, 2017".
The Schedule of Funding Progress for OPEB is intended to show trends regarding the funding progress
of the Authoritys actually determined liability for postemployment benefits other than pensions. The
authority began funding these benefits during the prior fiscal year. Please see also Footnote 12 to the
Basic Financial Statements.
There have been no changes in benefit terms since the previous valuation for either CCCERA or the
Authoritys OPEB.
There have been no change in assumptions from CCCERAs prior year valuation, except for
administrative expenses which decreased from 1.14% to 1.12% of payroll.
The valuation results for OPEB were based on a 4% discount rate up until March 31, 2016, assuming
that the Authority continued the pay-as-you-go funding of OPEB. The Discount rate changed to 7.39%,
beginning April 1, 2016, which coincides with the Authoritys decision to fund the OPEB plan.
61
December 12, 2017 Contra Costa County Housing Authority Minutes 198
SUPPLEMENTARY INFORMATION
62
December 12, 2017 Contra Costa County Housing Authority Minutes 199
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
FOR THE YEAR ENDED MARCH 31, 2017
Federal Grantor CFDA Number Expenditures
Department of Housing and
Urban Development (HUD):
Direct Programs:
Shelter Plus Care 14.238 $ 4,530,663
Public and Indian Housing 14.850 5,740,091
Lower Income Housing Assistance Program
Section 8 Moderate Rehabilitation 14.856 200,812
Housing Choice Voucher Program 14.871 94,744,960
Public Housing - Capital Fund Program 14.872 1,723,695
Family Self Sufficiency Program Coordinators 14.896 140,837
Subtotal federal expenditures, Dept of HUD 107,081,058
Total expenditures of federal awards $107,081,058
The accompanying Independent Auditors Report and notes are an integral part of this schedule.
63
December 12, 2017 Contra Costa County Housing Authority Minutes 200
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
NOTES TO THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
FOR THE YEAR ENDED MARCH 31, 2017
1. The schedule of expenditures of federal awards includes the federal award activity of the Housing
Authority of the County of Contra Costa, California, and is presented on the accrual basis of
accounting. The information in this schedule is presented in accordance with the requirements of Title
2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only
a select portion of the operations of the Authority it is not intended to and does not present the financial
position, changes in net position, or cash flows of the Authority. The Authority has elected not to use
the 10% de minimus indirect cost rate allowed under the Uniform Guidance.
2. Expenditures are reported as follows:
Shelter Plus Care Program - expenditures reported agree with the HUD grants earned for the year.
Public and Indian Housing Program - expenditures reported consist only of the operating subsidy
amount received from HUD for the fiscal year ended March 31, 2017.
Moderate Rehabilitation Program - expenditures reported consist of operating expenses to the
extent that federal grants were received towards these expenditures and/or that prior year funding is
available for expenditure. These amounts differed from the actual annual contributions received.
Housing Choice Voucher Program - expenditures reported consist of operating expenses, including
capital transactions and omitting depreciation, to the extent that federal grants were received towards
these expenditures and/or that prior year funding was available for expenditure. These amounts
differed from the actual annual contributions received from HUD. The expenditures were determined
as follows:
HAP Admin Total
Operating expenses $ 88,785,779 $ 6,548,113 $ 95,333,892
Adjustments:
Depreciation - (177,332) (177,332)
HAP reimbursed by
other housing authorities (894,349)- (894,349)
Transfers to other programs - 198,826 198,826
Capital additions - 164,033 164,033
Debt retired - 188,526 188,526
Total Expenditures $ 87,891,430 $6,922,166 $ 94,813,596
Federal grants earned $ 87,634,595 $ 6,564,181 $ 94,198,776
Prior funding available for expenditure 188,199 4,063,503 4,251,702
Federal awards available for expenditure $87,822,794 $ 10,627,684 $ 98,450,478
Expenditures of Federal awards $87,822,794 $6,922,166 $94,744,960
Public Housing Capital Fund Program - expenditures reported agree with the revenue and actual
expenditures (expenses, plus capital expenditures, less depreciation expense) for the current fiscal year.
Family Self Sufficiency Program Coordinators - expenditures reported agree with the HUD grants
earned for the year.
64
December 12, 2017 Contra Costa County Housing Authority Minutes 201
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
FINANCIAL DATA SCHEDULE (CA011)
BALANCE SHEET
AS OF MARCH 31, 2017
Public Housing
(including
Capital Fund)
PIH Family
Self-Sufficiency
Program
Community
Development
Block Grant
Housing Choice
Vouchers
Discretely
Presented
Component
Unit - De Anza
CFDA Number 14.850/14.872 14.896 14.218 14.871
$99,812 $17,224 $136,253 $1,619,714 $221,145
$2,308 $1,454,263
$324,735 $35,364
$424,547 $17,224 $136,253 $1,622,022 $1,710,772
$3,977
$442,277 $1,230,284
$0 $26,957
$188,759 $43,255
-$59,818 -$1,720
$0 $0 -$7,881
$3,430 $9,683 $3,700
$574,648 $0 $0 $1,243,944 $64,311
$2,022,191 $1,117,094
$415,429
$92,720 $1,788 $20,114
$0 $0
$3,114,106 $17,224 $136,253 $4,400,277 $1,795,197
$1,026,405 $330,791 $1,150,712
$88,915,211 $3,168,053 $29,714,010
$1,560,550 $3,937 $829,031 $532,557
-$85,366,714 -$3,937 -$2,010,036 -$12,701,623
$328,031
$4,028,709
$6,463,483 $0 $0 $2,317,839 $22,724,365
$0 $322,436 $1,000,000
$1,025,462 $89,580 $480,107 $0
$7,488,945 $0 $412,016 $3,797,946 $22,724,365
$10,603,051 $17,224 $548,269 $8,198,223 $24,519,562
114 Cash - Tenant Security Deposits
113 Cash - Other Restricted
111 Cash - Unrestricted
125 Accounts Receivable - Miscellaneous
121 Accounts Receivable - PHA Projects
122 Accounts Receivable - HUD Other Projects
100 Total Cash
126.2 Allowance for Doubtful Accounts - Other
127 Notes, Loans, & Mortgages Receivable - Current
126 Accounts Receivable - Tenants
126.1 Allowance for Doubtful Accounts -Tenants
132 Investments - Restricted
131 Investments - Unrestricted
129 Accrued Interest Receivable
120 Total Receivables, Net of Allowances for Doubtful Accounts
150 Total Current Assets
144 Inter Program Due From
142 Prepaid Expenses and Other Assets
164 Furniture, Equipment & Machinery - Administration
162 Buildings
161 Land
171 Notes, Loans and Mortgages Receivable - Non-Current
168 Infrastructure
160 Total Capital Assets, Net of Accumulated Depreciation
166 Accumulated Depreciation
167 Construction in Progress
180 Total Non-Current Assets
174 Other Assets
290 Total Assets and Deferred Outflow of Resources
200 Deferred Outflow of Resources
65
December 12, 2017 Contra Costa County Housing Authority Minutes 202
Blended
Component
Unit - Casa Del
Rio
Shelter Plus
Care
Rental Rehab
Loan Program
Other State &
Local
Section 8
Moderate
Rehab
Central Office
Cost Center Subtotal Eliminations Total
14.238 14.856
$12,293 $62,066 $36,279 $243,365 $6,331 $2,454,482 $2,454,482
$591,229 $0 $2,047,800 $2,047,800
$10,873 $0 $370,972 $370,972
$614,395 $62,066 $36,279 $243,365 $6,331 $0 $4,873,254 $0 $4,873,254
$0 $3,977 $3,977
$209,645 $0 $1,882,206 $1,882,206
$69,684 $0 $96,641 $96,641
$14,754 $0 $246,768 $246,768
-$5,799 $0 -$67,337 -$67,337
$0 $0 $0 -$7,881 -$7,881
$5,034 $0 $5,034 $5,034
$787 $4,981 $0 $22,581 $22,581
$8,955 $209,645 $787 $79,699 $0 $0 $2,181,989 $0 $2,181,989
$113,060 $150,861 $1,548,065 $0 $380,712 $5,331,983 $5,331,983
$0 $415,429 $415,429
$41,020 $245 $9 $29,468 $185,364 $185,364
$0 $0 $770,676 $770,676 -$770,676 $0
$777,430 $271,711 $187,927 $1,871,374 $6,340 $1,180,856 $13,758,695 -$770,676 $12,988,019
$468,797 $0 $2,976,705 $2,976,705
$6,461,287 $74,415 $0 $128,332,976 $128,332,976
$178,405 $699 $128,078 $170,999 $3,404,256 $3,404,256
-$4,000,712 -$75,114 -$128,078 -$155,663 -$104,441,877 -$104,441,877
$0 $328,031 $328,031
$0 $4,028,709 $4,028,709
$3,107,777 $0 $0 $0 $0 $15,336 $34,628,800 $0 $34,628,800
$185,000 $54,030 $0 $1,561,466 -$185,000 $1,376,466
$0 $15,771 $1,002,944 $0 $2,613,864 -$440,311 $2,173,553
$3,292,777 $0 $69,801 $1,002,944 $0 $15,336 $38,804,130 -$625,311 $38,178,819
$2,013,425 $0 $2,013,425 $2,013,425
$4,070,207 $271,711 $257,728 $4,887,743 $6,340 $1,196,192 $54,576,250 -$1,395,987 $53,180,263
The accompanying Independent Auditors' Report and Notes are an integral part of this schedule.
66
December 12, 2017 Contra Costa County Housing Authority Minutes 203
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
FINANCIAL DATA SCHEDULE (CA011)
BALANCE SHEET
AS OF MARCH 31, 2017
(Continued)
Public Housing
(including
Capital Fund)
PIH Family
Self-Sufficiency
Program
Community
Development
Block Grant
Housing Choice
Vouchers
Discretely
Presented
Component
Unit - De Anza
CFDA Number 14.850/14.872 14.896 14.218 14.871
$454,694 $397,392 $79,825
$98,620 $17,224 $81,630
$45,900
$69,572 $136,253
$324,735 $167,518
$20,165 $60,669 $28,631
$198,008 $231,346
$14,012
$153,362 $19,249
$648,633
$1,769,781 $17,224 $136,253 $756,948 $567,232
$1,888,341 $8,046,021
$1,000,000
$476,867 $2,045,544
$48,841 $39,106
$412,016
$1,115,932 $896,720
$1,164,773 $0 $412,016 $3,301,034 $11,091,565
$2,934,554 $17,224 $548,269 $4,057,982 $11,658,797
$6,463,483 $231,490 $14,401,098
$1,454,263
$1,205,014 $0 $0 $3,908,751 -$2,994,596
$7,668,497 $0 $0 $4,140,241 $12,860,765
$10,603,051 $17,224 $548,269 $8,198,223 $24,519,562
312 Accounts Payable <= 90 Days
325 Accrued Interest Payable
331 Accounts Payable - HUD PHA Programs
322 Accrued Compensated Absences - Current Portion
321 Accrued Wage/Payroll Taxes Payable
343 Current Portion of Long-term Debt - Capital Projects
341 Tenant Security Deposits
342 Unearned Revenue
332 Account Payable - PHA Projects
333 Accounts Payable - Other Government
310 Total Current Liabilities
347 Inter Program - Due To
345 Other Current Liabilities
346 Accrued Liabilities - Other
355 Loan Liability - Non Current
353 Non-current Liabilities - Other
354 Accrued Compensated Absences - Non Current
351 Long-term Debt, Net of Current - Capital Projects
352 Long-term Debt, Net of Current - Operating Borrowings
400 Deferred Inflow of Resources
300 Total Liabilities
357 Accrued Pension and OPEB Liabilities
350 Total Non-Current Liabilities
508.4 Net Investment in Capital Assets
600 Total Liabilities, Deferred Inflows of Resources & Equity
512.4 Unrestricted Net Position
513 Total Equity - Net Assets / Position
511.4 Restricted Net Position
67
December 12, 2017 Contra Costa County Housing Authority Minutes 204
Blended
Component
Unit - Casa Del
Rio
Shelter Plus
Care
Rental Rehab
Loan Program
Other State &
Local
Section 8
Moderate
Rehab
Central Office
Cost Center Subtotal Eliminations Total
14.238 14.856
$9,832 $10,220 $29,006 $8 $25,017 $1,005,994 $1,005,994
$235,882 $0 $235,882 $235,882
$2,982 $146 $830 $29 $95,472 $296,933 $296,933
$0 $45,900 $45,900
$5,292 $5,292 $5,292
$0
$136,023 $0 $341,848 $341,848
$41,894 $0 $534,147 $534,147
$1,648 $187,760 $0 $298,873 $298,873
$28,843 $0 $458,197 $458,197
$0 $14,012 $14,012
$315 $1,000 $2,494 $176,420 $176,420
$122,043 $0 $770,676 -$770,676 $0
$82,217 $271,268 $187,906 $266,033 $6,329 $122,983 $4,184,174 -$770,676 $3,413,498
$2,880,691 $0 $12,815,053 $12,815,053
$185,000 $0 $1,185,000 -$185,000 $1,000,000
$2,244,201 $0 $4,766,612 -$440,311 $4,326,301
$443 $21 $402 $11 $36,308 $125,132 $125,132
$69,801 $0 $481,817 $481,817
$10,162,604 $0 $395,113 $12,570,369 $12,570,369
$5,124,892 $443 $69,822 $10,348,006 $11 $431,421 $31,943,983 -$625,311 $31,318,672
$5,207,109 $271,711 $257,728 $10,614,039 $6,340 $554,404 $36,128,157 -$1,395,987 $34,732,170
$0
-$1,605,647 $0 $15,336 $19,505,760 $19,505,760
$591,229 $0 $2,045,492 $2,045,492
-$122,484 $0 $0 -$5,726,296 $0 $626,452 -$3,103,159 -$3,103,159
-$1,136,902 $0 $0 -$5,726,296 $0 $641,788 $18,448,093 $0 $18,448,093
$4,070,207 $271,711 $257,728 $4,887,743 $6,340 $1,196,192 $54,576,250 -$1,395,987 $53,180,263
The accompanying Independent Auditors' Report and Notes are an integral part of this schedule.
68
December 12, 2017 Contra Costa County Housing Authority Minutes 205
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
FINANCIAL DATA SCHEDULE (CA011)
REVENUE AND EXPENSE SUMMARY
FOR THE YEAR ENDED MARCH 31, 2017
Public Housing
(including
Capital Fund)
PIH Family Self-
Sufficiency
Program
Community
Development
Block Grant
Housing Choice
Vouchers
Discretely
Presented
Component
Unit - De Anza
CFDA Number 14.850/14.872 14.896 14.218 14.871
$3,926,391 $2,043,704
$94,072
$4,020,463 $0 $0 $0 $2,043,704
$6,413,764 $140,837 $94,198,776
$1,050,023
$5,323
$32,498 $270 $21,836 $34,463
$74,646
$121,116 $1,029,345 $130,092
$0
$11,643,187 $141,107 $0 $95,324,603 $2,208,259
$954,828 $292 $2,056,170 $153,081
$35,336 $33,855 $17,544
$833,359 $1,312,826
$91,699 $561,225 $12,960
$10,851
$790,011 $217 $1,189,179 $41,238
$341,326 $578,803 $156,346
$75,733 $106,468 $14,290
$3,174 $326 $977
$11,622 $52,856 $17,280
$3,137,088 $0 $509 $5,891,708 $424,567
$114,120
$107,106 $180,777
$18,869
$16,698 $124,710
$54,881 $791
$197,554 $305,487 $0 $791 $0
$590,776 $6,152 $146,048
$621,917 $38,690 $21,269
$137,487 $2,645 $4,167
$536,388 $1,209 $90,319
$1,886,568 $0 $0 $48,696 $261,803
$1,120,867 $72 $90,749
$602,612 $2,614 $75,819
$1,434,019 $55,291 $193,989
$562,049 $39 $22,360
$3,719,547 $0 $0 $58,016 $382,917
70300 Net Tenant Rental Revenue
70610 Capital Grants
70710 Management Fee
70600 HUD PHA Operating Grants
70400 Tenant Revenue - Other
70500 Total Tenant Revenue
70700 Total Fee Revenue
70720 Asset Management Fee
70730 Book Keeping Fee
71400 Fraud Recovery
71200 Mortgage Interest Income
70800 Other Government Grants
71100 Investment Income - Unrestricted
91100 Administrative Salaries
72000 Investment Income - Restricted
70000 Total Revenue
71500 Other Revenue
91500 Employee Benefit contributions - Administrative
91600 Office Expenses
91310 Book-keeping Fee
91400 Advertising and Marketing
91200 Auditing Fees
91300 Management Fee
91000 Total Operating - Administrative
91900 Other
91700 Legal Expense
91800 Travel
92400 Tenant Services - Other
92500 Total Tenant Services
92200 Relocation Costs
92300 Employee Benefit Contributions - Tenant Services
92000 Asset Management Fee
92100 Tenant Services - Salaries
93200 Electricity
93300 Gas
93100 Water
94100 Ordinary Maintenance and Operations - Labor
93000 Total Utilities
93600 Sewer
94500 Employee Benefit Contributions - Ordinary Maintenance
94000 Total Maintenance
94200 Ordinary Maintenance and Operations - Materials and Other
94300 Ordinary Maintenance and Operations Contracts
69
December 12, 2017 Contra Costa County Housing Authority Minutes 206
Blended
Component
Unit - Casa Del
Rio
Shelter Plus
Care
Rental Rehab
Loan Program
Other State &
Local
Section 8
Moderate
Rehab
Central Office
Cost Center Subtotal Eliminations Total
14.238 14.856
$505,123 $0 $6,475,218 -$16,338 $6,458,880
$3,754 $0 $97,826 $97,826
$508,877 $0 $0 $0 $0 $0 $6,573,044 -$16,338 $6,556,706
$4,530,663 $195,732 $2,000 $105,481,772 $105,481,772
$0 $1,050,023 $1,050,023
$0 $2,190,890 $2,190,890 -$2,190,890 $0
$0 $114,120 $114,120 -$114,120 $0
$0 $652,924 $652,924 -$652,924 $0
$0 $2,957,934 $2,957,934 -$2,957,934 $0
$0 $5,323 $5,323
$2,562 $2,145 $0 $2,725 $191 $186 $96,876 $96,876
$1,620 $0 $1,620 $1,620
$0 $74,646 $74,646
$2,418,630 $0 $1,090 $3,700,273 -$2,405,670 $1,294,603
$2,757 $0 $2,757 $2,757
$514,196 $4,532,808 $1,620 $2,421,355 $195,923 $2,961,210 $119,944,268 -$5,379,942 $114,564,326
$74,432 $53,807 $709 $699 $1,277,289 $4,571,307 $4,571,307
$19,950 $315 $2,000 $4,494 $113,494 $113,494
$42,132 $44,705 $0 $2,233,022 -$2,233,022 $0
$10,320 $0 $676,204 -$663,244 $12,960
$35 $0 $10,886 $10,886
$18,188 $33,480 $255 $1,496,628 $483 $907,289 $4,476,968 -$1,876,404 $2,600,564
$32,583 $14,449 $86 $2,950 $653 $372,721 $1,499,917 $1,499,917
$3,124 $10 $31,762 $231,387 $231,387
$1 $2,028 $6,506 $6,506
$0 $0 $214 $81,972 $81,972
$200,764 $146,441 $1,050 $1,499,893 $3,846 $2,595,797 $13,901,663 -$4,772,670 $9,128,993
$0 $114,120 -$114,120 $0
$0 $287,883 $287,883
$0 $18,869 $18,869
$58,413 $0 $199,821 -$84,970 $114,851
$336,833 $0 $2,624 $395,129 $395,129
$0 $336,833 $0 $58,413 $0 $2,624 $901,702 -$84,970 $816,732
$15,228 $0 $758,204 $758,204
$36,658 $8 $26,089 $744,631 $744,631
$3,956 $1 $3,176 $151,432 $151,432
$39,078 $0 $666,994 $666,994
$94,920 $0 $0 $0 $9 $29,265 $2,321,261 $0 $2,321,261
$47,893 $0 $1,259,581 $1,259,581
$44,787 $1 $4,542 $730,375 $730,375
$60,646 $11 $35,040 $1,778,996 $1,778,996
$327,415 $0 $911,863 -$391,844 $520,019
$153,326 $0 $0 $327,415 $12 $39,582 $4,680,815 -$391,844 $4,288,971
The accompanying Independent Auditors' Report and Notes are an integral part of this schedule.
70
December 12, 2017 Contra Costa County Housing Authority Minutes 207
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
FINANCIAL DATA SCHEDULE (CA011)
REVENUE AND EXPENSE SUMMARY
FOR THE YEAR ENDED MARCH 31, 2017
(Continued)
Public Housing
(including
Capital Fund)
PIH Family Self-
Sufficiency
Program
Community
Development
Block Grant
Housing Choice
Vouchers
Discretely
Presented
Component
Unit - De Anza
CFDA Number 14.850/14.872 14.896 14.218 14.871
$557,363 $64,958
$46,565 $13,627 $3,818
$603,928 $0 $0 $13,627 $68,776
$138,961 $21,325 $50,368
$2,340 $70
$125,465 $2,356 $5 $34,572 $11,056
$4,481
$266,766 $2,356 $5 $60,448 $61,424
$15,695 $33,043 $72,000
$203,673 $24,862 $31 $156,755
$92,756 $25,567
$146,703 $3,465
$458,827 $24,862 $31 $189,798 $101,032
$2,666 $107,694 $567,668
$0 $30,000
$2,666 $0 $0 $107,694 $597,668
$10,387,064 $332,705 $545 $6,370,778 $1,898,187
$1,256,123 -$191,598 -$545 $88,953,825 $310,072
$7,728
$87,891,430
$894,349
$1,391,336 $8 $177,331 $1,026,181
$11,786,128 $332,705 $553 $95,333,888 $2,924,368
$668,197 $191,598 $528 $40,389
-$668,197 -$198,826
$398,917
-$398,917
$0 $191,598 $528 -$158,437 $0
-$142,941 $0 -$25 -$167,722 -$716,109
$0 $0 $0 $198,008 $231,346
$7,811,438 $0 $25 $4,307,963 $13,576,874
$0
$4,140,241
$0
13924 83052 2160
12027 74830 2122
$386,477
$881,904
$178,745
96110 Property Insurance
95000 Total Protective Services
95200 Protective Services - Other Contract Costs
95300 Protective Services - Other
96200 Other General Expenses
96140 All Other Insurance
96100 Total insurance Premiums
96120 Liability Insurance
96130 Workmen's Compensation
96400 Bad debt - Tenant Rents
96210 Compensated Absences
96300 Payments in Lieu of Taxes
96700 Total Interest Expense and Amortization Cost
96710 Interest of Mortgage (or Bonds) Payable
96720 Interest on Notes Payable (Short and Long Term)
96000 Total Other General Expenses
97000 Excess of Operating Revenue over Operating Expenses
96900 Total Operating Expenses
97350 HAP Portability-In
97400 Depreciation Expense
97200 Casualty Losses - Non-capitalized
97300 Housing Assistance Payments
10010 Operating Transfer In
10020 Operating transfer Out
90000 Total Expenses
10100 Total Other financing Sources (Uses)
10091 Inter Project Excess Cash Transfer In
10092 Inter Project Excess Cash Transfer Out
11040 Prior Period Adj, Equity Transfers & Correction of Errors
11020 Required Annual Debt Principal Payments
11030 Beginning Equity
10000 Excess (Deficiency) of Total Revenue Over (Under) Expenses
11170 Administrative Fee Equity
11620 Building Purchases
11210 Number of Unit Months Leased
11270 Excess Cash
11180 Housing Assistance Payments Equity
11190 Unit Months Available
11640 Furniture & Equipment - Administrative Purchases
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December 12, 2017 Contra Costa County Housing Authority Minutes 208
Blended
Component
Unit - Casa Del
Rio
Shelter Plus
Care
Rental Rehab
Loan Program
Other State &
Local
Section 8
Moderate
Rehab
Central Office
Cost Center Subtotal Eliminations Total
14.238 14.856
$0 $622,321 $622,321
$8,671 $2 $6,754 $79,437 $79,437
$8,671 $0 $0 $0 $2 $6,754 $701,758 $0 $701,758
$46,358 $37 $100,261 $357,310 $357,310
$140 $77,271 $79,821 $79,821
$1,171 $4 $12 $16,904 $191,545 $191,545
$8 $4,554 $9,043 $9,043
$46,358 $1,171 $4 $0 $197 $198,990 $637,719 $0 $637,719
$2,295 $0 $228 $123,261 $123,261
$3,904 $38 $66 $116,195 $505,524 $505,524
$2,379 $0 $120,702 $120,702
$4,948 $0 $155,116 $155,116
$7,327 $3,904 $38 $2,295 $66 $116,423 $904,603 $0 $904,603
$107,075 $0 $785,103 $785,103
$0 $30,000 $30,000
$107,075 $0 $0 $0 $0 $0 $815,103 $0 $815,103
$618,441 $488,349 $1,092 $1,888,016 $4,132 $2,989,435 $24,978,744 -$5,363,604 $19,615,140
-$104,245 $4,044,459 $528 $533,339 $191,791 -$28,225 $94,965,524 -$16,338 $94,949,186
$0 $7,728 $7,728
$4,051,687 $156,292 $92,099,409 -$16,338 $92,083,071
$0 $894,349 $894,349
$179,108 $0 $7,166 $2,781,130 $2,781,130
$797,549 $4,540,036 $1,092 $1,888,016 $160,424 $2,996,601 $120,761,360 -$5,379,942 $115,381,418
$7,228 $0 $5,476 $913,416 -$913,416 $0
-$528 -$40,389 -$5,476 -$913,416 $913,416 $0
$0 $398,917 -$398,917 $0
$0 -$398,917 $398,917 $0
$0 $7,228 -$528 $0 -$40,389 $0 $0 $0 $0
-$283,353 $0 $0 $533,339 -$4,890 -$35,391 -$817,092 $0 -$817,092
$28,843 $0 $0 $0 $0 $0 $458,197 $458,197
-$853,549 $0 $0 -$6,259,635 $4,890 $677,179 $19,265,185 $19,265,185
$0 $0 $0
$0 $4,140,241 $4,140,241
$0 $0 $0
960 3532 336 103964 103964
928 3532 321 93760 93760
$0 $386,477 $386,477
$0 $0 $881,904 $881,904
$0 $0 $178,745 $178,745
The accompanying Independent Auditors' Report and Notes are an integral part of this schedule.
72
December 12, 2017 Contra Costa County Housing Authority Minutes 209
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
SCHEDULE OF RELEVANT STATISTICS
FOR THE YEAR ENDED MARCH 31, 2017
Fiscal year ended March 31 2017 2016 2015 2014 2013 2012 2011 2010 2009 2008
Number of employees 87 83 79 90 99 89 99 90 107 110
Number of clients served:
Public Housing 1,168 1,168 1,168 1,168 1,168 1,168 1,168 1,168 1,168 1,168
Housing Choice Voucher 6,236 6,371 6,297 6,287 6,359 6,400 6,359 6,234 6,400 6,394
Shelter plus Care 294 294 241 241 241 241 241 303 280 281
Section 8 Moderate Rehab 25 25 25 25 26 23 26 25 25 25
Section 8 Voucher 0 0 0 0 5 5 5 4 4 4
Component Units
Casa Del Rio Senior Hsg 82 82 82 82 82 82 82 82 82 82
DeAnza Gardens 180 180 180 180 180 180 180 180 180 180
Total 7,985 8,120 7,993 7,983 8,061 8,099 8,061 7,997 8,139 8,134
Capital Asset Information:
Total managed units 1,430 1,430 1,430 1,430 1,430 1,430 1,430 1,430
Total buildings 636 636 636 636 636 636 636 636 636 374
Total vehicles 48 48 46 46 46 46 46 49 49 49
By project: Units Bldg Last change Units Bldg
11001 Martinez 50 28
11002 Bay Point - 1 2002 83 43
11003 Antioch 36 19
11004 Brentwood 44 24
11005 Pittsburgh 171 57
11006 Richmond 71 30
11008 Oakley 30 16
11009a Richmond 81 44
11009b Richmond 56 28
11010 Rodeo 248 63
11011 Martinez 50 1
11012 Oakley 40 13
11013 Bay Point 50 14
11015 Antioch 100 4
45001 San Pablo 100 31
45002 San Pablo 41 1
Total PHA 1,168 374
Component units:
Casa Del Rio Senior Hsg 82 1
DeAnza Gardens 180 22 2005 180 22
The accompanying Independent Auditors’ Report and notes are an integral part of this schedule.
73December 12, 2017 Contra Costa County Housing Authority Minutes 210
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
STATEMENT OF COMPLETED CAPITAL FUND PROGRAM PROJECT
ANNUAL CONTRIBUTIONS CONTRACT SF-182
MARCH 31, 2017
CA39P01150114
Funds approved $ 1,693,334
Funds expended 1,693,334
Excess of funds approved $-
Funds advanced $ 1,693,334
Funds expended 1,693,334
Excess of funds advanced $-
The accompanying Independent Auditors’ Report and notes are an integral part of this statement.
74
December 12, 2017 Contra Costa County Housing Authority Minutes 211
Harn & Dolan
Certified Public Accountants
2423 Stirrup Court
Walnut Creek, California 94596-6526
(925) 280-1693 Fax (925) 938-4829
INDEPENDENT AUDITORS’ REPORT ON INTERNAL CONTROL OVER FINANCIAL
REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED
ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN
ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
To the Board of Commissioners
Housing Authority of the
County of Contra Costa
Martinez, California
We have audited, in accordance with auditing standards generally accepted in the United States of America
and the standards applicable to financial audits contained in Government Auditing Standards issued by the
Comptroller General of the United States, the financial statements of the business-type activities of the
Housing Authority of the County of Contra Costa, California, as of and for the year ended March 31, 2017,
and the related notes to the financial statements, which collectively comprise the Housing Authority of the
County of Contra Costa, Californias basic financial statements, and have issued our report thereon dated
November 17, 2017. Our report includes a reference to other auditors who audited the financial statements
of the blended component units and discretely presented component units, as described in our report on the
Housing Authority of the County of Contra Costa, Californias financial statements. This report does not
include the results of the other auditors testing of internal control over financial reporting or compliance
and other matters that are reported on separately by those auditors.
Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered the Housing Authority of
the County of Contra Costa, California’s internal control over financial reporting (internal control) to
determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing
our opinions on the financial statements, but not for the purpose of expressing an opinion on the
effectiveness of the Housing Authority of the County of Contra Costa, Californias internal control.
Accordingly, we do not express an opinion on the effectiveness of the Housing Authority of the County of
Contra Costa, Californias internal control.
A deficiency in internal control exists when the design or operation of a control does not allow management
or employees, in the normal course of performing their assigned functions, to prevent or detect and correct
misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in
internal control, such that there is a reasonable possibility that a material misstatement of the Authoritys
financial statements will not be prevented, or detected and corrected on a timely basis. A significant
deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a
material weakness, yet important enough to merit attention by those charged with governance.
75
December 12, 2017 Contra Costa County Housing Authority Minutes 212
December 12, 2017 Contra Costa County Housing Authority Minutes 213
Harn & Dolan
Certified Public Accountants
2423 Stirrup Court
Walnut Creek, California 94596-6526
(925) 280-1693 Fax (925) 938-4829
INDEPENDENT AUDITORS’ REPORT ON COMPLIANCE WITH REQUIREMENTS
FOR EACH MAJOR PROGRAM AND ON INTERNAL CONTROL
OVER COMPLIANCE REQUIRED BY THE UNIFORM GUIDANCE
To the Board of Commissioners
Housing Authority of the
County of Contra Costa
Martinez, California
Report on Compliance for Each Major Federal Program
We have audited the Housing Authority of the County of Contra Costa, Californias compliance with the
types of compliance requirements described in the OMB Compliance Supplement that could have a direct
and material effect on each of the Housing Authority of the County of Contra Costa, Californias major
federal programs for the year ended March 31, 2017. The Housing Authority of the County of Contra Costa,
California’s major federal programs are identified in the summary of auditor’s results section of the
accompanying schedule of findings and questioned costs.
Management Responsibility
Management is responsible for compliance with federal statutes, regulations, and the terms and conditions
of its federal awards applicable to its federal programs.
Auditors Responsibility
Our responsibility is to express an opinion on compliance for each of the Housing Authority of the County
of Contra Costa, California’s major federal programs based on our audit of the types of compliance
requirements referred to above. We conducted our audit of compliance in accordance with auditing
standards generally accepted in the United States of America; the standards applicable to financial audits
contained in Government Auditing Standards, issued by the Comptroller General of the United States; and
the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Those
standards and the Uniform Guidance require that we plan and perform the audit to obtain reasonable
assurance about whether noncompliance with the types of compliance requirements referred to above that
could have a direct and material effect on a major federal program occurred. An audit includes examining,
on a test basis, evidence about the Housing Authority of the County of Contra Costa, California’s compliance
with those requirements and performing such other procedures as we consider necessary in the
circumstances.
77
December 12, 2017 Contra Costa County Housing Authority Minutes 214
December 12, 2017 Contra Costa County Housing Authority Minutes 215
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
STATUS OF PRIOR AUDIT FINDINGS
MARCH 31, 2017
The audit report for the fiscal year ended March 31, 2016, contained no audit findings.
79
December 12, 2017 Contra Costa County Housing Authority Minutes 216
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
MARCH 31, 2017
Section I - Summary of Auditors’ Results
Financial Statements
Type of auditors’ report issued:unmodified
Is a going concern emphasis-of-matter paragraph included in the audit report? no
Is a significant deficiency in infernal control disclosed? no
Is a material weakness in internal control disclosed? no
Is a material noncompliance disclosed? no
Federal Awards
Does the auditors report include a statements that the auditees financial
statements include departments, agencies, or other organizational units
expending $750,000 or more in Federal awards that have separate Uniform
Guidance audits which are not included in this audit? no
Dollar threshold used to distinguish between Type A and Type B programs $ 3,000,000
Did the auditee qualified as low-risk auditee? yes
Identification of major programs:
Housing Choice Voucher Program 14.871
Type of auditors’ report issued on compliance for major programs: unmodified
Did the audit disclose any audit findings which the auditor is required
to report in accordance with Uniform Guidance part 200.516? no
Internal control over major programs:
Significant deficiencies identified? no
Any significant deficiency reported as a material weaknesses? none reported
Are any known questioned costs reported? no
Were prior audit findings related to direct funding shown in the
Summary of Prior Audit Findings? no
Section II - Financial Statement Findings
None
Section III - Federal Award Findings
None
80
December 12, 2017 Contra Costa County Housing Authority Minutes 217
Harn & Dolan
Certified Public Accountants
2423 Stirrup Court
Walnut Creek, California 94596-6526
(925) 280-1693 Fax (925) 938-4829
November 17, 2017
To the Board of Commissioners
and Executive Director
Housing Authority of the
County of Contra Costa
Martinez, California
We have audited the financial statements of the business-type activities of the Housing Authority of the
County of Contra Costa, component unit of the County of Contra Costa, California (the Authority) for the
year ended March 31, 2017. We did not audit the financial statements of the Authoritys component units
which were audited by other auditors and the reports were furnished to us. Professional standards require
that we provide you with the following information related to our audit.
Our Responsibility under U.S. Generally Accepted Auditing Standards, Government Auditing Standards and
the Uniform Guidance,
As stated in our engagement letter dated January 24, 2017, our responsibility, as described by professional
standards, is to express opinions about whether the financial statements prepared by management with your
oversight are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting
principles. Our audit of the financial statements does not relieve you or management of your
responsibilities.
In planning and performing our audit, we considered the Housing Authority of the County of Contra Costa,
Californias internal control over financial reporting in order to determine our auditing procedures for the
purpose of expressing our opinions on the financial statements and not to provide assurance on the internal
control over the financial reporting. We also considered internal control over compliance with requirements
that could have a direct and material effect on a major federal program in order to determine our auditing
procedures for the purpose of expressing our opinion on compliance and to test and report on internal control
over compliance in accordance with the Uniform Guidance.
As part of obtaining reasonable assurance about whether the Authoritys financial statements are free of
material misstatements, we performed tests of its compliance with certain provisions of laws, regulations,
contracts, and grants. However, providing an opinion on compliance with those provisions is not an
objective of our audit. Also, in accordance with the Uniform Guidance, we examined, on a test basis,
evidence about the Authoritys compliance with the types of compliance requirements described in the U.S.
Office of Management and Budget (OMB) Compliance Supplement applicable to each of its major federal
programs for the purpose of expressing an opinion on the Authoritys compliance with those requirements.
While our audit provided a reasonable basis for our opinion, it does not provide a legal determination on the
Authoritys compliance with those requirements.
December 12, 2017 Contra Costa County Housing Authority Minutes 218
Housing Authority of the County of Contra Costa
November 17, 2017
Page 2
Generally accepted accounting principles provide for certain required supplementary information (RSI) to
supplement the basic financial statements. Our responsibility with respect to the Management Discussion
and Analysis (MD&A), which supplements the basic financial statements, is to apply certain limited
procedures in accordance with generally accepted auditing standards. Our procedures consisted of inquiries
of management regarding the methods of preparing the information and comparing the information for
consistency with managements responses to our inquiries, the basic financial statements, and other
knowledge we obtained during our audit of the basic financial statements. We did not audit the RSI and do
not express an opinion or provide any assurance on the RSI because the limited procedures do not provide
us with sufficient audit evidence to express an opinion or provide any assurance.
We have been engaged to report on the Schedule of Expenditures of Federal Awards, the Financial Data
Schedule and the Statement of Completed Capital Fund Program Project, which accompany the financial
statements but are not RSI. Our responsibility for this supplementary information, as described by
professional standards, is to evaluate the presentation of the supplementary information in relation to the
financial statements as a whole and to report on whether the supplementary information is fairly stated, in
all material respects, in relation to the financial statements as a whole. We made certain inquiries of
management and evaluated the form, content, and method of preparing the information to determine that the
information complies with accounting principles generally accepted in the United State of America, the
methods of preparing it has not changed from the prior period, and the information is appropriate and
complete in relation to our audit of the financial statements. We compared and reconciled the supplementary
information to the underlying accounting records used to prepare the financial statements or to the financial
statements themselves.
We have not been engaged to report on the Schedule of Relevant Statistics which accompanies the financial
statements but is not RSI. Our responsibility with respect to this other information in documents containing
the audited financial statements and auditors report does not extend beyond the financial information
identified in the report. We have no responsibility for determining whether this other information is properly
stated. This other information has not been audited and we did not express an opinion or provide any
assurance on it.
Planned Scope and Timing of the Audit
The audit included examining, on a test basis, evidence supporting the amounts and disclosures in the
financial statements; therefore, our audit involves judgement about the number of transactions to be
examined and the areas to be tested.
Our audit included obtaining an understanding of the entity and its environment, including internal control,
sufficient to assess the risks of material misstatement of the financial statements and to design the nature,
timing, and extent of further audit procedures. Material misstatement may result from (1) errors, (2)
fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental
regulations that are attributable to the entity or to acts by management or employees acting on behalf of the
entity. We noted no material misstatement that required communication to you during our audit.
December 12, 2017 Contra Costa County Housing Authority Minutes 219
Housing Authority of the County of Contra Costa
November 17, 2017
Page 3
Professional standards also require that we communicate to you the following information related to our
audit.
Significant Audit Disclosures
Qualitative Aspects of Accounting Practices
Management is responsible for the selection and use of appropriate accounting policies. The significant
accounting policies used by the Authority are described in Note 1 to the financial statements. As described
in Note 1.T. to the financial statements, the Authority considered the effect that new GASB pronouncements
would have on the financial statements. Specifically, the Authority considered the effects of GASB No 75
Accounting and Financial Reporting for Postemployment Benefits Other than Pensions , and anticipates that
the full implementation of this Statement will have a material impact on the financial statements beginning
with the fiscal year ended March 31, 2018. We noted no transactions entered into by the Authority during
the year for which there is a lack of authoritative guidance or consensus. All significant transactions have
been recognized in the financial statements in the proper period.
Accounting estimates are an integral part of the financial statements prepared by management and are based
on managements knowledge and experience about past and current events and assumptions about future
events. Certain accounting estimates are particularly sensitive because of their significance to the financial
statements and because of the possibility that future events affecting them may differ significantly from those
expected. The most sensitive estimates affecting the Authoritys financial statement were:
Allowance for uncollectible tenant accounts receivable: Managements estimate is based on past
experience and subsequent collections. We inquired with management on the need for the amount of
the allowances.
Depreciation on capital assets: Managements estimate of the useful lives of its capital assets is based
on historical information about similar assets, the length of time the assets are expected to meet service
and technology demands, and the Authoritys maintenance policy for the assets. These estimates have
remained consistent for several years. We evaluated the key factors and assumption used to develop the
depreciation estimates in determining that they are reasonable in relation to the financial statements
taken as a whole.
OPEB liability: Managements estimate is derived from actuarial valuations obtained from experts. We
agreed the OPEB liability and the other information contained in the OPEB footnote to the amounts
reported in the actuarial report dated June 24, 2016, for the period beginning April 1, 2016, by Nicolay
Consulting Group. The liability was understated by approximately $177,000 as of March 31, 2017. This
misstatement was not corrected due to the planned implementation of GASB No 75, Accounting and
Financial Reporting for Postemployment Benefits Other than Pensions , during the next fiscal year.
Net Pension Liability and the related Deferred Inflows/Outflows of Resources: Managements estimate
is derived from actuarial valuations obtained from experts. We agreed these balances and other
information contained in the pension plan (CCCERA) footnote to the various documentation supplied
by CCCERA. This documentation included (1) CCCERA GASB 68 Actuarial Valuation Based on
December 31, 2016 Measurement Date for Employer Reporting as of June 30, 2017, (2) CCCERA
December 12, 2017 Contra Costa County Housing Authority Minutes 220
Housing Authority of the County of Contra Costa
November 17, 2017
Page 4
GASB 68 Actuarial Valuation Based on December 31, 2015 Measurement Date for Employer Reporting
as of June 30, 2016, and (3) CCCERAs CAFR as of December 31, 2016.
Certain financial statement disclosures are particularly sensitive because of their significance to financial
statement users. The most significant disclosure affecting the financial statements were:
(1) The disclosure of the related parties - component units, both blended and discreetly presented, in Note
14 to the financial statements. This disclosure describes the Authoritys relationship, including financial,
with its component units
(2) The disclosure of the other postemployment benefits in Note 13 to the basic financial statements. This
disclosure discusses post employment benefits other than the pension plan, the funding policy, the
Authoritys estimated unfunded liability, and the amounts currently recorded as liabilities. This footnote
is significant due to the requirement of agencies to implement GASB Statement No 75 - Accounting and
Financial Reporting for Postemployment Benefits Other than Pensions , beginning fiscal year ended
March 31, 2018. This GASB Statement requires all agencies to fully record all liability associated with
the plan as of that date.
The financial statement disclosures are neutral, consistent, and clear.
Difficulties Encountered in Performing the Audit
We encountered no significant difficulties in dealing with management in performing and completing our
audit.
Corrected and Uncorrected Misstatements
Professional standards require us to accumulate all known and likely misstatements identified during the
audit, other than those that are trivial, and communicate them to the appropriate level of management. An
uncorrected misstatement relating to OPEB existed as of March 31, 2017, as noted earlier. Management has
determined that the effects of this misstatement are immaterial to the financial statements taken as a whole.
In addition, none of the misstatements detected as a result of audit procedures and corrected by management
were material, either individually or in the aggregate, to each opinion units financial statements taken as
a whole.
Disagreements with Management
For the purpose of this letter, a disagreement with management is a financial accounting, reporting, or
auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial
statements or the auditors report. We are pleased to report that no such disagreement arose during the
course of our audit.
Management Representations
We have requested certain representations from management that are included in the management
representation letter dated November 17, 2017.
December 12, 2017 Contra Costa County Housing Authority Minutes 221
December 12, 2017 Contra Costa County Housing Authority Minutes 222