HomeMy WebLinkAboutMINUTES - 10172017 -
CALENDAR FOR THE BOARD OF COMMISSIONERS
BOARD CHAMBERS ROOM 107, COUNTY ADMINISTRATION BUILDING
651 PINE STREET
MARTINEZ, CALIFORNIA 94553-1229
FEDERAL D. GLOVER, CHAIR
KAREN MITCHOFF, VICE CHAIR
JOHN GIOIA
CANDACE ANDERSEN
DIANE BURGIS
FAY NATHANIEL
JANNEL GEORGE-ODEN
JOSEPH VILLARREAL, EXECUTIVE DIRECTOR, (925) 957-8000
PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO
AN ITEM THAT IS ON THE AGENDA, WILL BE LIMITED TO TWO (2) MINUTES.
The Board Chair may reduce the amount of time allotted per speaker at the beginning of each item
or public comment period
depending on the number of speakers and the business of the day.
Your patience is appreciated.
A closed session may be called at the discretion of the Board Chair.
Staff reports related to open session items on the agenda are also accessible on line at
www.co.contra-costa.ca.us.
ANNOTATED AGENDA & MINUTES
October 17, 2017
1:30 P.M. Convene and call to order.
CONSIDER CONSENT ITEMS: (Items listed as C.1 through C.5 on the following agenda) -
Items are subject to removal from the Consent Calendar by request from any
Commissioner or on request for discussion by a member of the public. Items removed
from the Consent Calendar will be considered with the Discussion Items.
DISCUSSION ITEMS
D. 1 CONSIDER Consent Items previously removed.
There were no items removed from consent.
D. 2 PUBLIC COMMENT (2 Minutes/Speaker)
October 17, 2017 Contra Costa County Housing Authority 1
There were no requests to speak at public comment.
D.3 CONSIDER accepting an oral report on the effect the City of Richmond's
proposed dissolution of their housing authority and the possible annexation of
North Richmond would have on the Housing Authority of the County of Contra
Costa.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Fay Nathaniel ABSENT
Commissioner Jannel George-Oden AYE
ADJOURN
Adjourned today's meeting at 1:50 p.m.
CONSENT ITEMS:
C.1 RATIFY the Housing Choice Voucher payment standards for the Housing
Authority of the County of Contra Costa effective October 1, 2017, as
recommended by the Executive Director.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Fay Nathaniel ABSENT
Commissioner Jannel George-Oden AYE
C.2 ADOPT Resolution No. 5206 to invest HUD and non-HUD funds according to the
Housing Authority of the County of Contra Costa's Investment Policy.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
October 17, 2017 Contra Costa County Housing Authority 2
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Fay Nathaniel ABSENT
Commissioner Jannel George-Oden AYE
C.3 ADOPT Resolution No. 5207 to approve collection loss write-offs in the public
housing program in the amount of $193,229.09 for the period ending September
30, 2017.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Fay Nathaniel ABSENT
Commissioner Jannel George-Oden AYE
C.4 APPROVE and AUTHORIZE the Executive Director of the Housing Authority of
the County of Contra Costa, or his designee, to execute a contract with Ernie's
Plumbing & Sewer Service in an amount not to exceed $250,000 to provide gas
line repairs at the Housing Authority’s Los Nogales public housing development in
Brentwood for the period September 12, 2017 through November 22, 2017. (100%
Public Housing Capital funding provided by HUD)
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Fay Nathaniel ABSENT
Commissioner Jannel George-Oden AYE
C.5 ADOPT the proposed 2018 meeting schedule for the Housing Authority of the
County of Contra Costa Board of Commissioners, which has been coordinated
with the Contra Costa County Board of Supervisors and the Contra Costa County
Fire Protection District Board of Directors.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
October 17, 2017 Contra Costa County Housing Authority 3
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Fay Nathaniel ABSENT
Commissioner Jannel George-Oden AYE
GENERAL INFORMATION
Persons who wish to address the Board of Commissioners should complete the form provided for
that purpose and furnish a copy of any written statement to the Clerk.
All matters listed under CONSENT ITEMS are considered by the Board of Commissioners to be
routine and will be enacted by one motion. There will be no separate discussion of these items
unless requested by a member of the Board or a member of the public prior to the time the
Commission votes on the motion to adopt.
Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair
calls for comments from those persons who are in support thereof or in opposition thereto. After
persons have spoken, the hearing is closed and the matter is subject to discussion and action by the
Board.
Comments on matters listed on the agenda or otherwise within the purview of the Board of
Commissioners can be submitted to the office of the Clerk of the Board via mail: Board of
Commissioners, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913; or via the
County’s web page: www.co.contracosta.ca.us, by clicking “Submit Public Comment” (the last
bullet point in the left column under the title “Board of Commissioners.”)
The County will provide reasonable accommodations for persons with disabilities planning to
attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at
(925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk,
Room 106. Copies of taped recordings of all or portions of a Board meeting may be purchased
from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925)
335-1900, to make the necessary arrangements.
Applications for personal subscriptions to the monthly Board Agenda may be obtained by calling
the Office of the Clerk of the Board, (925) 335-1900. The monthly agenda may also be viewed on
the County’s internet Web Page: www.co.contra-costa.ca.us
The Closed session agenda is available each month upon request from the Office of the Clerk of the
Board, 651 Pine Street, Room 106, Martinez, California, and may also be viewed on the County’s
Web Page.
AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings.
October 17, 2017 Contra Costa County Housing Authority 4
RECOMMENDATIONS
CONSIDER accepting an oral report on the effect the City of Richmond's proposed dissolution of their housing
authority and the possible annexation of North Richmond would have on the Housing Authority of the County of
Contra Costa.
BACKGROUND
Staff will provide an oral update on the effect these proposed actions would have on HACCC.
FISCAL IMPACT
If North Richmond is ever annexed by the City of Richmond, this would have no financial effect on the Housing
Authority of the County of Contra Costa (HACCC).
If the City of Richmond ever dissolved their housing authority, the financial effect on HACCC would vary based on
the financial condition of the Richmond Housing Authority at the time it was dissolved and the course of action taken
by HACCC.
CONSEQUENCE OF NEGATIVE ACTION
None. Information item only.
Action of Board On: 10/17/2017 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Jannel George-Oden,
Commissioner
ABSENT:Fay Nathaniel, Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: October 17, 2017
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
D.3
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:October 17, 2017
Contra
Costa
County
Subject:REPORT ON THE EFFECT PROPOSED ACTIONS BY THE CITY OF RICHMOND WOULD HAVE ON THE
HOUSING AUTHORITY
October 17, 2017 Contra Costa County Housing Authority 5
CLERK'S ADDENDUM
October 17, 2017 Contra Costa County Housing Authority 6
RECOMMENDATIONS
RATIFY the Housing Choice Voucher payment standards for the Housing Authority of the County of Contra Costa
effective October 1, 2017.
BACKGROUND
Payment standards (PS) are used to calculate the housing assistance payment (HAP), or subsidy, that a housing
authority (HA) will pay on behalf of families leasing units under the program. Each HA must establish a schedule of
payment standard amounts by bedroom size. The range of possible payment standard amounts is based on HUD’s
published fair market rent (FMR) schedule for the FMR area within which the HA has jurisdiction. HACCC’s
payment standards are based on the FMRs for the Oakland-Fremont, CA Metro area which includes all of Alameda
and Contra Costa Counties. FMRs are based on the 40th percentile of rents charged for standard housing in the FMR
area. This is the dollar amount below which 40 percent of the standard-quality rental housing units are rented. HAs
may set their payment standards amounts from 90% to 110% of the published FMRs without HUD approval.
Payment standards can be set higher or lower than this basic range in response to market conditions with HUD
approval.
The level at which the payment standards are set directly affects the amount of subsidy a family will receive, and the
amount of rent paid by program participants. If the payment standard amount is too low:
Action of Board On: 10/17/2017 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Jannel George-Oden,
Commissioner
ABSENT:Fay Nathaniel, Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: October 17, 2017
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.1
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:October 17, 2017
Contra
Costa
County
Subject:HOUSING CHOICE VOUCHER PAYMENT STANDARDS EFFECTIVE OCTOBER 1, 2017
October 17, 2017 Contra Costa County Housing Authority 7
BACKGROUND (CONT'D)
>
Families may need to pay more for rent than they can afford; or
Families may have a hard time finding acceptable units or units in more desirable areas; or
Housing choices will be narrowed and the HA’s efforts to affirmatively further fair housing will be undermined.
If the payment standards amounts are too high, owners may be encouraged to ask for higher than reasonable rents.
As approved by the Board on January 12, 2016, HACCC's payment standards were split into two different amounts.
One payment standard was established for all cities located in East County and a second payment standard was
established for the rest of the cities in HACCC's jurisdiction. This was done to give families greater access to housing
opportunities in low poverty neighborhoods throughout the County and to limit the tendency for families to lease in
high poverty areas concentrated in East County
The proposed payment standards are shown below. They are based on the revised, FMRs published by HUD and
made effective on October 1, 2017. The proposed payment standards are also based on market data and an effort to
minimize voucher concentration in East County while stemming the loss of vouchers in all other areas of HACCC's
jurisdiction. The proposed payment standards for the East County cities of Antioch, Bay Point, Bethel Island,
Brentwood, Byron, Discovery Bay, Knightsen and Oakley are set between 90 and 93.72% of the newly revised
FMRs. It was HACCC's intention to make no changes to the 2016 Payment Standards, but a substantial increase in
the FMR for four to seven bedroom units resulted in HACCC's Payment Standards falling below the HUD required
range of 90% to 110% of the FMRs. Thus, while the studio to three bedroom size unit payments standards have
remained the same from 2016, the larger bedroom sizes have increased to meet the minimum HUD threshold.
The proposed payment standards for the remaining portions of HACCC's jurisdiction have remained unchanged since
2016 and are now set between 96.92% to 102.62% of the FMRs. As you may recall, these payment standards were set
at 110% of the FMR in 2016, but, because there was an increase in the FMR, the payment standard ratio relative to
the FMR, has decreased. The proposed payment standards and the new FMRs are as follows:
EAST COUNTY - Antioch, Bay Point, Bethel Island, Brentwood, Byron, Discovery Bay, Knightsen, Oakley
0-BR 1-BR 2-BR 3-BR 4-BR 5-BR 6-BR 7-BR
PS $1,435 $1,723 $2,173 $3,017 $3,552 $4,085 $4,617 $5,150
FMR $1,540 $1,855 $2,329 $3,219 $3,946 $4,538 $5,130 $5,722
% of FMR 93.18%92.88%93.30%93.72%90.02%90.02%90.00%90.00%
All Other Cities Except Pittsburg and Richmond:
0-BR 1-BR 2-BR 3-BR 4-BR 5-BR 6-BR 7-BR
PS $1,578 $1,895 $2,390 $3,318 $3,824 $4,398 $4,972 $5,546
FMR $1,540 $1,855 $2,329 $3,219 $3,946 $4,538 $5,130 $5,722
% of FMR 102.47%102.16%102.62%103.08%96.91%96.91%96.92%96.92%
The changes will be effective October 1, 2017 since the revised FMR resulted in some of HACCC's payment
standards falling out of compliance with HUD's 90% to 110% of the FMR requirement. Adjustments will be made to
previously completed cases.
FISCAL IMPACT
Funding for this program is provided by the U.S. Department of Housing and Urban Development (HUD). Funding
for the proposed change is provided for in the Housing Authority of the County of Contra Costa's (HACCC) current
budget.
CONSEQUENCE OF NEGATIVE ACTION
Should the Board of Commissioners not ratify the proposed payment standards, then HACCC will not be inOctober 17, 2017 Contra Costa County Housing Authority 8
Should the Board of Commissioners not ratify the proposed payment standards, then HACCC will not be in
compliance with HUD regulations and could be subject to financial sanctions or other penalties.
CLERK'S ADDENDUM
October 17, 2017 Contra Costa County Housing Authority 9
RECOMMENDATIONS
ADOPT Resolution No. 5206 to invest HUD and non-HUD funds according to HACCC’s Investment Policy.
BACKGROUND
California Government Code (CGC) Section 53646(a)(2)] requires staff to annually prepare and submit a statement
of investment policy, and any changes thereto, to the Board of Commissioners for consideration at a public meeting.
HACCC’s Investment Policy was developed following guidelines set forth both by the State and the U.S. Department
of Housing and Urban Development (HUD). In general, the State’s approach to investing public funds is outlined in
CGC Section 53600.5, which reads as follows:
When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, the primary
objective of a trustee shall be to safeguard the principal of the funds under its control. The secondary objective
shall be to meet the liquidity needs of the depositor. The third objective shall be to achieve a return on the funds
under its control.
The majority of HACCC’s funds are federal moneys received from HUD. When investing these moneys HACCC
must follow both the broad guidelines listed above as required by the State and HUD’s more specific
requirements set forth in HUD PIH Notice 2002-13. It authorizes housing authorities to invest HUD funds in
the following:
Action of Board On: 10/17/2017 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Jannel George-Oden,
Commissioner
ABSENT:Fay Nathaniel, Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: October 17, 2017
, Executive Director
By: June McHuen, Deputy
cc:
C.2
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:October 17, 2017
Contra
Costa
County
Subject:ANNUAL REVIEW AND APPROVAL OF INVESTMENT POLICY
October 17, 2017 Contra Costa County Housing Authority 10
BACKGROUND (CONT'D)
United States Treasury Bills, Notes and Bonds;
Obligations issued by Agencies or Instrumentalities of the U.S. Government;
State or Municipal Depository Funds, such as the Local Agency Investment Fund (LAIF) or pooled
cash investment funds managed by County treasurers;
Insured Demand and Savings Deposits, provided that deposits in excess of the insured amounts must
be 100% collateralized by federal securities;
Insured Money Market Deposit Accounts;
Insured SUPER NOW accounts, provided that deposits in excess of the insured amount must be 100%
collateralized by federal securities;
Negotiable Certificates of Deposit issued by federally or state chartered banks or associations,
limited to no more than 30% of surplus funds;
Repurchase/Reverse Repurchase Agreements of any securities authorized by this section; securities
purchased under purchase agreements shall be no less than 102% of market value;
Sweep Accounts that are 100% collateralized by federal securities;
Shares of beneficial interest issued by diversified management companies investing in the securities
and obligations authorized by this Section (Money Market Mutual Funds);
Funds must carry the highest rating of at least two national rating agencies and are limited to not
more than 20% of surplus funds;
Funds held under the terms of a Trust Indenture or other contract or agreement including the
HUD/PHA Annual Contributions Contract, may be invested according to the provisions of those
indentures or contracts; and
Any other investment security authorized under the provisions of HUD Notice PIH 02-13.
Any non-HUD moneys controlled by HACCC may be invested in the following instruments permitted by the
State (CGC Section 53601 et. seq.):
Bonds issued by the local entity with a maximum maturity of five years;
United States Treasury Bills, Notes and Bonds;
Registered state warrants or treasury notes or bonds issued by the State of California;
Bonds, notes, warrants or other evidence of debt issued by a local agency within the State of
California, including pooled investment accounts sponsored by the State of California, County
Treasurer, other local agencies or Joint Powers Agencies;
Obligations issued by Agencies or Instrumentalities of the U.S. Government;
Bankers Acceptances with a term not to exceed 270 days, limited to 40% of surplus funds; no more
than 30% of surplus funds can be invested in Bankers Acceptances of any single commercial bank;
Prime Commercial Paper with a term not to exceed 180 days and the highest ranking issued by
Moody’s Investors Service or Standard & Poor’s Corp., limited to 15% of surplus funds; provided
that if the average total maturity of all commercial papers does not exceed 31 days up to 30% of
surplus funds can be invested in commercial papers.
Negotiable Certificates of Deposit issued by federally or state chartered banks or associations,
limited to not more than 30% of surplus funds;
Repurchase/Reverse Repurchase Agreements of any securities authorized by this Section, securities
purchased under these agreements shall be no less than 102% of market value.
Securities purchased under reverse repurchase agreements shall be for temporary and unanticipated
cash flow needs only.
Medium term notes (not to exceed two years) of U.S. corporations rated “AAA” or better by Moody’s
or Standard & Poor’s limited to not more than 30% of surplus funds;
Shares of beneficial interest issued by diversified management companies investing in the securities
and obligations authorized by this Section (Money Market Mutual Funds), limited to not more than
15% of surplus funds;
Funds held under the terms of a Trust Indenture or other contract or agreement may be invested
according to the provisions of those indentures or agreements;
October 17, 2017 Contra Costa County Housing Authority 11
Collateralized bank deposits with a perfected security interest in accordance with the Uniform
Commercial Code (UCC) or applicable federal security regulations;
Any mortgage pass-through security, collateralized mortgage obligation, mortgaged backed or other
pay-through bond, equipment least-backed certificate, consumer receivable pass-through certificate
or consumer receivable backed bond of a maximum maturity of five years, securities in this category
must be rated AA or better by a national rating service and are limited to not more than 30% of
surplus funds;
Any other investment security authorized under the provisions of California Government Code
Sections 5922 and 53601.
HACCC takes a conservative approach to investing. In the past, the majority of HACCC’s available funds (over
50%) have been placed in the Local Agency Investment Fund (LAIF), an investment alternative for California's
local governments and special districts that is under the oversight of the State Treasurer. Investments in LAIF are
highly liquid, as deposits can be converted to cash within twenty-four hours without loss of interest or principal.
Under Federal Law, the State of California cannot declare bankruptcy, thereby providing some assurance that the
investments are secure. HACCC’s remaining investments are in certificates of deposit, money market accounts
and government securities.
As a result of HUD's recapture of the Section 8 housing assistance payment reserves from every housing
authority, the percentage of HACCC's invested funds held by LAIF has decreased to 8.42%.
In order to monitor HACCC’s compliance with the Investment Policy, staff provide the Board of Commissioners
with quarterly reports showing HACCC’s investments and any recent activity or changes in those investments as
required by CGC Section 53646(b). Compliance with the Investment Policy is also reviewed during HACCC’s
independent audit. HACCC has had no findings or comments regarding its investment activity.
Staff’s recommendation is to maintain HACCC’s current policy (see attachment). The attached policy was
originally approved by the Board in 2007.
FISCAL IMPACT
This policy requires the Housing Authority of the County of Contra Costa (HACCC) to take a prudent approach to
investing and that HACCC will not make any speculative investments, considering the probable safety of the
capital as well as the probable income to be derived. The primary objectives of HACCC’s investment activities, in
order of priority, are: safety; liquidity; return on investment.
CONSEQUENCE OF NEGATIVE ACTION
Should the Board of Commissioners elect not to adopt Resolution No. 5206 approving the Investment Policy for
the Housing Authority of the County of Contra Costa, HACCC would not be in compliance with HUD regulations
and California Government Code.
CLERK'S ADDENDUM
AGENDA ATTACHMENTS
Resolution No. 5206 - Investment Policy
Investment Policy
MINUTES ATTACHMENTS
Signed Resolution No. 5206
October 17, 2017 Contra Costa County Housing Authority 12
October 17, 2017 Contra Costa County Housing Authority 13
THE BOARD OF COMMISSIONERS
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 5206
RESOLUTION APPROVING THE INVESTMENT POLICY OF THE AUTHORITY
WHEREAS, The U.S. Department of Housing and Urban Development (HUD) has established
requirements governing cash management and approved investment instruments for certain funds
under the control of the Public Housing Authorities; and
WHEREAS, the Legislature of the State of California has declared that the deposit and investment of
public funds by local officials and local agencies is an issue of statewide concern, California
Government Code (Government Code) Section 53600.6; and
WHEREAS; the legislative body of a local agency may invest surplus monies not required for the
immediate necessities of the local agency in accordance with the provisions of HUD’s Public and
Indian Housing Notice 02-13 and Government Code Section 53601; and
WHEREAS, the Executive Director of the Housing Authority of the County of Contra Costa (HACCC) shall
annually prepare and submit a statement of investment policy and such policy, and any changes
thereto, shall be considered by the Board of Commissioners of the Housing Authority at a public
meeting [Government Code Section 53646 (a)(2)];
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the Housing Authority of the
County of Contra Costa that it shall be the policy of the HACCC to invest funds in a manner
which will provide the maximum safety, liquidity and reasonable investment return while
meeting the daily cash flow demands of the HACCC and conforming to all statues governing the
investment of HACCC funds.
PASSED AND ADOPTED ON ___________________________by the following vote of the Commissioners.
October 17, 2017 Contra Costa County Housing Authority 14
October 17, 2017Contra Costa County Housing Authority15
October 17, 2017Contra Costa County Housing Authority16
October 17, 2017Contra Costa County Housing Authority17
October 17, 2017Contra Costa County Housing Authority18
October 17, 2017Contra Costa County Housing Authority19
October 17, 2017Contra Costa County Housing Authority20
October 17, 2017Contra Costa County Housing Authority21
RECOMMENDATIONS
ADOPT Resolution No. 5207 to approve collection loss write-offs in the public housing program in the amount of
$193,229.09 for the period ending September 30, 2017.
BACKGROUND
The requested collection loss write-off reflects a total of 82 accounts for an average of $2,356.45 per account.
Prior to submission of an account for write-off, staff makes every effort to collect money owed to HACCC. Once an
account is written-off, it may be referred to a collection agency for further repayment efforts. Past participants who
owe HACCC, or any other housing authority, money may be denied admission to the public housing or housing
choice voucher programs in the future unless the debt is repaid. Past participants can be denied admission in the future
even if their debt has been written off.
FISCAL IMPACT
Uncollectible accounts impact on the budget by reducing total rental income. The Housing Authority of the County
of Contra Costa (HACCC) regularly writes off those accounts that have been determined to be uncollectible. Once an
account is written off, it can be turned over to a collection agency. For the period ending Sept. 30, 2017, the
collection loss write-off total is $193,229.09.
Action of Board On: 10/17/2017 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Jannel George-Oden,
Commissioner
ABSENT:Fay Nathaniel, Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: October 17, 2017
Joseph Villarreal, Executive Director
By: Jami Napier , Deputy
cc:
C.3
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:October 17, 2017
Contra
Costa
County
Subject:COLLECTION LOSS WRITE-OFF FOR THE PERIOD ENDING SEPTEMBER 30, 2017
October 17, 2017 Contra Costa County Housing Authority 22
CONSEQUENCE OF NEGATIVE ACTION
Should the Board of Commissioners elect not to adopt Resolution No. 5207 these accounts would inflate the total
accounts receivable for HACCC and present an inaccurate financial picture.
AGENDA ATTACHMENTS
Resolution No. 5207: Collection Write Off
Vacated Collection Loss Write Off Memo
MINUTES ATTACHMENTS
Signed Resolution No. 5207
October 17, 2017 Contra Costa County Housing Authority 23
THE BOARD OF COMMISSIONERS
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 5207
RESOLUTION APPROVING COLLECTION LOSS WRITE-OFF IN THE AMOUNT OF $193,229.09 FOR THE
PERIOD ENDING SEPT. 30, 2017
WHEREAS, a certain vacated tenant accounts have been determined to be uncollectable by
management; and
WHEREAS, these tenant accounts may have been, or may be, turned over to a collection agency for
continued collection efforts;
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the Housing Authority of the
County of Contra Costa that the following amounts be written off for collection loss for period
ending Sept. 30, 2017
Conventional
Program
Dwelling Rent
$113,764.55
Legal Charges
$1,355.00
Maintenance & Other Charges
$78,109.54
TOTAL
$193,229.09
PASSED AND ADOPTED ON ___________________________by the following vote of the Commissioners.
October 17, 2017 Contra Costa County Housing Authority 24
October 17, 2017 Contra Costa County Housing Authority 25
October 17, 2017 Contra Costa County Housing Authority 26
RECOMMENDATIONS
APPROVE and AUTHORIZE the Executive Director of the Housing Authority of the County of Contra Costa, or his
designee, to execute a contract with Ernie's Plumbing & Sewer Service in an amount not to exceed $250,000 to
provide gas line repairs at the Housing Authority’s Los Nogales public housing development in Brentwood for the
period September 12, 2017 through November 22, 2017.
BACKGROUND
Gas leaks were detected by HACCC maintenance staff at 2 units in Los Nogales. The gas leaks were determined to be
caused by defective valves for the washing machines that led to leaking water corroding the gas pipes. The design of
the property meant that such conditions could be replicated at other units at Los Nogales. As a result, an outside
plumbing service was brought in to test the remaining 42 units at Los Nogales (44 units total).
A small access hatch exists in 35 of the remaining units that allowed the plumbing contractor to survey the gas pipes
for damage. Of the 35 units surveyed, 16 were determined to have significant corrosion and must be replaced. This
process is nearing completion. It has also involved replacing faulty gas valves and water heaters that did not survive
the draining/refilling process and expanding the access hatches to allow a repair person to reach the gas line. The
remaining 9 units had to have access hatches cut into their walls before the gas lines could be tested. Testing of the
pipes at these 9 units is underway.
The $250,000 not to exceed amount is based on the work already underway and a worst-case scenario projection of
the units still being tested.
Action of Board On: 10/17/2017 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Jannel George-Oden,
Commissioner
ABSENT:Fay Nathaniel, Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: October 17, 2017
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.4
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:October 17, 2017
Contra
Costa
County
Subject:CONTRACT WITH ERNIE'S PLUMBING & SEWER SERVICE TO REPAIR GAS LINES AT LOS NOGALES IN
BRENTWOOD
October 17, 2017 Contra Costa County Housing Authority 27
FISCAL IMPACT
The Housing Authority’s (HACCC) total cost for this service will not exceed $250,000. Funding for this contract is
included in HACCC's current budget using the public housing capital funding provided by the U.S. Department of
Housing and Urban Development.
CONSEQUENCE OF NEGATIVE ACTION
If the Board of Commissioners does not approve this contract, work will cease on this project and further gas leaks
may occur.
CLERK'S ADDENDUM
October 17, 2017 Contra Costa County Housing Authority 28
RECOMMENDATIONS
ADOPT the proposed 2018 meeting schedule for the Housing Authority of the County of Contra Costa Board of
Commissioners, which has been coordinated with the Contra County County Board of Supervisors and the Contra
Costa County Fire Protection District Board of Directors:
January 16
February 13
March 13
April 10
May 22
June 12
July 10
August 7
September 18
October 9
November 13
December 11
Action of Board On: 10/17/2017 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff, Commissioner
Federal D. Glover,
Commissioner
Jannel George-Oden,
Commissioner
ABSENT:Fay Nathaniel, Commissioner
Contact: Joseph Villarreal
925.957.8011
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: October 17, 2017
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.5
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:October 17, 2017
Contra
Costa
County
Subject:PROPOSED 2018 MEETING SCHEDULE FOR THE HOUSING AUTHORITY BOARD OF COMMISSIONERS
October 17, 2017 Contra Costa County Housing Authority 29
BACKGROUND
Each year, the Board of Commissioners adopts a meeting schedule that designates regular meeting dates and any
dates on which meetings must be canceled in anticipation that a quorum of the Board will not be present. In order to
provide for at least one monthly meeting, the proposed schedule works around those Tuesdays that fall during a week
with a holiday, the fifth Tuesday of a month, and Tuesdays that fall during those weeks in March, May, July, and
November in which the annual policy and legislative meetings of the National Association of Counties (NACo) and
the California State of Counties (CSAC) are attended by one or more of our Commissioners. The proposed meeting
schedule provides 12 meetings for the Board of Commissioners and has been coordinated with the Contra Costa
County Board of Supervisors and the Contra Costa County Fire Protection District. The proposed meeting schedule
recognizes the time demands on the Board members due to their participation on committees, and numerous regional
and local legislative bodies and task forces, which require preparation, attendance, and involve travel. There are legal
provisions to schedule a special meeting to address any urgent need that cannot be accommodated in the standing
meeting schedule.
The 2018 proposed meeting schedule has been prepared in consultation with the incoming Board Chair, the County
Administrator, and the Fire Chief, and is recommended for the Board's adoption. The Board of Supervisors has
already adopted its schedule, and the Fire District will take independent action to adopt its meeting schedule.
CLERK'S ADDENDUM
October 17, 2017 Contra Costa County Housing Authority 30