HomeMy WebLinkAboutAGENDA - 02122013 - (2)
CALENDAR FOR THE BOARD OF DIRECTORS
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET
MARTINEZ, CALIFORNIA 94553-1229
FEDERAL D. GLOVER, CHAIR
JOHN GIOIA
CANDACE ANDERSEN
MARY N. PIEPHO
KAREN MITCHOFF, VICE CHAIR
DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 335-1900
DARYL L. LOUDER, FIRE CHIEF
The Board of Directors respects your time, and every attempt is made to accurately estimate when an item may be heard by the Board. All times specified for
items on the Board of Supervisors agenda are approximate. Items may be heard later than indicated depending on the business of the day. Your patience is
appreciated.
AGENDA
February 12, 2013
1:30 P.M. Convene and call to order.
CONSIDER CONSENT ITEMS (Items listed as C.1 on the following agenda) – Items are
subject to removal from Consent Calendar by request of any Director or on request for
discussion by a member of the public. Items removed from this section will be considered with
the Short Discussion Items.
SHORT DISCUSSION ITEMS
SD. 1 PUBLIC COMMENT (3 Minutes/Speaker)
SD. 2 CONSIDER Consent Items previously removed.
SD. 3 CONSIDER authorizing the Fire Chief, or designee, to pursue implementation of
a self-inspection program for lower-hazard commercial occupancies to increase
awareness of fire safety and increase compliance with state laws, regulations, and
local ordinances related to fire and life safety. (100% Fee Revenue) (Lewis
Broschard, Fire Marshal)
SD. 4 CONSIDER approving and authorizing the Fire Chief to organize a joint
County-City strategic workshop to discuss service delivery expectations and a
collaborative approach to providing services. (Daryl Louder, Fire Chief)
SD. 5 CONSIDER approving and authorizing the Fire Chief, or designee, to conduct
February 12, 2013 Contra Costa County Fire Protection District 1
SD. 5 CONSIDER approving and authorizing the Fire Chief, or designee, to conduct
formal discussions with the Moraga-Orinda Fire Protection District to enter into a
partnership to jointly build and operate a single fire station to replace Fire
Station-16 (West Lafayette) and Fire Station-43 (East Orinda). (Daryl Louder,
Fire Chief)
SD. 6 CONSIDER approving and authorizing the Fire Chief, or designee, to conduct a
feasibility study to relocate Fire Station 86 (Bay Point) from its current location to
property owned by the Fire District located at Willow Pass Road and Highway 4.
(Daryl Louder, Fire Chief)
SD. 7 CONSIDER approving and authorizing the Fire Chief to develop an Ordinance
that would provide cost recovery for Emergency Medical Services (EMS)
responses. (Daryl Louder, Fire Chief)
SD. 8 CONSIDER accepting a report from the Fire Chief regarding the status of the fire
station closure plan. (Daryl Louder, Fire Chief)
SD. 9 CONSIDER accepting a report from the Fire Chief on the EMS-only pilot
program proposal. (Daryl Louder, Fire Chief)
ADJOURN to the Contra Costa County Board of Supervisors meeting.
CONSENT ITEMS
C. 1 ACCEPT the 2012 Contra Costa County Fire Protection District Advisory Fire
Commission Annual Report, as recommended by the Fire Chief.
GENERAL INFORMATION
The Board meets in its capacity as the Board of Directors of the Contra Costa County Fire
Protection District pursuant to Ordinance Code Section 24-2.402. Persons who wish to address the
Board of Directors should complete the form provided for that purpose and furnish a copy of any
written statement to the Clerk.
Any disclosable public records related to an open session item on a regular meeting agenda and
distributed by the Clerk of the Board to a majority of the members of the Board of Directors less
than 72 hours prior to that meeting are available for public inspection at 651 Pine Street, First
Floor, Room 106, Martinez, CA 94553, during normal business hours. All matters listed under
CONSENT ITEMS are considered by the Board of Directors to be routine and will be enacted by
one motion. There will be no separate discussion of these items unless requested by a member of
the Board or a member of the public prior to the time the Commission votes on the motion to
adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the
Chair calls for comments from those persons who are in support thereof or in opposition thereto.
After persons have spoken, the hearing is closed and the matter is subject to discussion and action
by the Board. Comments on matters listed on the agenda or otherwise within the purview of the
Board of Directors can be submitted to the office of the Clerk of the Board via mail: Contra Costa
County Fire Protection District Board of Directors, 651 Pine Street Room 106, Martinez, CA
February 12, 2013 Contra Costa County Fire Protection District 2
94553; by fax: 925-335-1913.
The District will provide reasonable accommodations for persons with disabilities planning to
attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at
(925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk,
Room 106. Copies of recordings of all or portions of a Board meeting may be purchased from the
Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make
the necessary arrangements. Applications for personal subscriptions to the Board Agenda may be
obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The Board of Directors’
agenda and meeting materials are available for inspection at least 96 hours prior to each meeting at
the Office of the Clerk of the Board, 651 Pine Street, Room 106, Martinez, California.
Applications for personal subscriptions to the weekly Board Agenda may be obtained by calling
the Office of the Clerk of the Board, (925) 335-1900. The weekly agenda may also be viewed on
the County’s Internet Web Page:
www.co.contra-costa.ca.us
ADVISORY COMMISSION
The Contra Costa County Fire Protection District Advisory Commission is scheduled to meet next
on Monday, April 8, 2013, at 7:00 p.m. at the District Administration Building, 2010 Geary Road,
Pleasant Hill, Ca 94523.
PERSONS WHO WISH TO ADDRESS THE BOARD MAY BE LIMITED TO THREE
(3) MINUTES
AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings.
Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order):
The Contra Costa County Fire Protection District has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings
and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings:
AB Assembly Bill
ABAG Association of Bay Area Governments
ACA Assembly Constitutional Amendment
ADA Americans with Disabilities Act of 1990
AFSCME American Federation of State County and Municipal Employees
ARRA American Recovery & Reinvestment Act of 2009
BAAQMD Bay Area Air Quality Management District
BART Bay Area Rapid Transit District
BayRICS Bay Area Regional Interoperable Communications System
BGO Better Government Ordinance
BOC Board of Commissioners
CALTRANS California Department of Transportation
CAER Community Awareness Emergency Response
CAL-EMA California Emergency Management Agency
CAO County Administrative Officer or Office
CBC California Building Code
CCCPFD (ConFire) Contra Costa County Fire Protection District
CCHP Contra Costa Health Plan
CCTA Contra Costa Transportation Authority
CCRMC Contra Costa Regional Medical Center
CCWD Contra Costa Water District
CFC California Fire Code
CFDA Catalog of Federal Domestic Assistance
CEQA California Environmental Quality Act
February 12, 2013 Contra Costa County Fire Protection District 3
CIO Chief Information Officer
COLA Cost of living adjustment
ConFire (CCCFPD) Contra Costa County Fire Protection District
CPA Certified Public Accountant
CPF – California Professional Firefighters
CPI Consumer Price Index
CSA County Service Area
CSAC California State Association of Counties
CTC California Transportation Commission
dba doing business as
EBMUD East Bay Municipal Utility District
ECCFPD East Contra Costa Fire Protection District
EIR Environmental Impact Report
EIS Environmental Impact Statement
EMCC Emergency Medical Care Committee
EMS Emergency Medical Services
et al. et alii (and others)
FAA Federal Aviation Administration
FEMA Federal Emergency Management Agency
FTE Full Time Equivalent
FY Fiscal Year
GIS Geographic Information System
HCD (State Dept of) Housing & Community Development
HHS (State Dept of ) Health and Human Services
HOV High Occupancy Vehicle
HR Human Resources
HUD United States Department of Housing and Urban Development
IAFF International Association of Firefighters
ICC International Code Council
IFC International Fire Code
Inc. Incorporated
IOC Internal Operations Committee
ISO Industrial Safety Ordinance
JPA Joint (exercise of) Powers Authority or Agreement
Lamorinda Lafayette-Moraga-Orinda Area
LAFCo Local Agency Formation Commission
LLC Limited Liability Company
LLP Limited Liability Partnership
Local 1 Public Employees Union Local 1
Local 1230 Contra Costa County Professional Firefighters Local 1230
MAC Municipal Advisory Council
MBE Minority Business Enterprise
MIS Management Information System
MOE Maintenance of Effort
MOU Memorandum of Understanding
MTC Metropolitan Transportation Commission
NACo National Association of Counties
NEPA National Environmental Policy Act
NFPA National Fire Protection Association
OES-EOC Office of Emergency Services-Emergency Operations Center
OPEB Other Post Employment Benefits
OSHA Occupational Safety and Health Administration
PARS Public Agencies Retirement Services
PEPRA Public Employees Pension Reform Act
RFI Request For Information
RFP Request For Proposal
RFQ Request For Qualifications
SB Senate Bill
SBE Small Business Enterprise
SEIU Service Employees International Union
SUASI Super Urban Area Security Initiative
SWAT Southwest Area Transportation Committee
TRANSPAC Transportation Partnership & Cooperation (Central)
TRANSPLAN Transportation Planning Committee (East County)
TRE or TTE Trustee
TWIC Transportation, Water and Infrastructure Committee
UASI Urban Area Security Initiative
UCOA United Chief Officers Association
vs. versus (against)
WAN Wide Area Network
WBE Women Business Enterprise
WCCTAC West Contra Costa Transportation Advisory Committee
February 12, 2013 Contra Costa County Fire Protection District 4
RECOMMENDATION(S):
AUTHORIZE the Fire Chief, or designee, to pursue implementation of a self-inspection program for lower-hazard
commercial occupancies to increase awareness of fire safety and increase compliance with state laws, regulations,
and local ordinances related to fire and life safety.
FISCAL IMPACT:
Fees collected as part of this code enforcement program will be used to fully offset the costs of program
administration and implementation.
BACKGROUND:
The Fire District is responsible for enforcement of Title 24 of the California Code of Regulations, which includes the
California Fire Code. In addition, we are responsible for enforcement of Title 19 of the California Code of
Regulations, Public Safety Regulations, at the local level. There are approximately 20,000 commercial occupancies
within the Fire District ranging from low-hazard occupancies such as business offices and small retail shops to
high-hazard facilities such as industrial manufacturing and petroleum refining.
Included in both of these regulations is the enforcement of laws, regulations, and local ordinances for protection of
life and property from the
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 02/12/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYES ____ NOES ____
ABSENT ____ ABSTAIN ____
RECUSE ____
Contact: Lewis Broschard, Fire Marshal,
925-941-3520
I hereby certify that this is a true and correct copy of an action taken and entered on the
minutes of the Board of Supervisors on the date shown.
ATTESTED: February 12, 2013
David J. Twa, County Administrator and Clerk of the Board of
Supervisors
By: , Deputy
cc:
SD. 3
To:Contra Costa Fire Board of Directors
From:Daryl L. Louder, Contra Costa Fire Protection Dist.
Date:February 12, 2013
Contra
Costa
County
Subject:Self-Inspection Program
February 12, 2013 Contra Costa County Fire Protection District 5
BACKGROUND: (CONT'D)
perils of fire. These laws and regulations are applicable to all commercial facilities and occupancies, including
multi-family residential occupancies. In the past, approximately 9,000 low-hazard occupancies received fire
inspections conducted annually by our fire suppression crews in their local areas. Occupancies with higher levels of
hazard and risk or where operational permits are required (e.g. flammable liquid dispensing or storage, places of
assembly, etc.) are inspected by members of the Fire Prevention Bureau due to their complexity or the technical
knowledge needed to properly conduct code enforcement inspections in those occupancies.
The practice of using our engine companies to conduct low-hazard occupancy inspections was suspended in 2010
due to increased demands on our fire crews for emergency response, training commitments, and other factors that
reduced their availability to perform these inspections on a consistent basis. The closure of fire stations further
reduces the capacity of our engine companies to conduct these inspections. The number of existing occupancies
requiring annual inspections by Fire Prevention Bureau staff does not allow time or resources, given current staffing,
to conduct inspections of low-hazard occupancies on a regular or scheduled basis. However, these inspections are
essential to ensuring a safe environment for the occupants and the public.
Many fire departments throughout the state are facing the same dilemma. One option that has gained traction is a
self-inspection program. The self-inspection program would allow low-hazard businesses and occupancies to perform
an assessment of their facility’s compliance with laws, regulations, and local requirements by completing an
evaluation and checklist and returning the information to the Fire District for review and retention. The business
could opt out of the self-inspection and request a formal inspection through the Fire Prevention Bureau, if preferred.
A nominal fee for the inspection program would enable the Fire District to provide resources to perform periodic
quality assurance audits of the occupancies where self-inspections were completed, provide compliance checks of
completed self-inspections, and to conduct scheduled in-person inspections on a three year rotation. These
inspections will help to ensure the accuracy of the information provided through the self-inspection process. If a
business chooses, they could opt-out of the self-inspection program in favor of a scheduled in-person inspection.
Together, fire suppression and fire prevention provide a balanced approach to reducing property loss, injury, and
death as a result of fires. These efforts also help to maintain the economic vitality, stability, and growth in the
communities served by the Fire District. The 20% reduction in functional units (fire crews) in the Fire District has
tipped the balance in our service equation to necessitate an increase in prevention efforts and preparedness at the
individual level.
The self-inspection program will be modeled on existing delivery systems in use by similar jurisdictions. The
program will enhance our ability to provide a high level of compliance with state laws, regulations, and local
ordinances throughout the Fire District by providing an effective awareness and enforcement program for low-hazard
occupancies. Increased compliance with fire safety standards and regulations will equate to reduced service demands
on an already taxed emergency response network in the long term. Costs for program administration and resources
will be recovered for each inspection and provide long-term sustainability for this fire prevention program.
February 12, 2013 Contra Costa County Fire Protection District 6
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Fire Chief to organize a joint County-City strategic workshop to discuss service
delivery expectations and a collaborative approach to providing services.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
The Fire District is a dependent special district that serves and protects the cities of Antioch, Clayton, Concord,
Lafayette, Martinez, Pleasant Hill, Pittsburg, San Pablo, Walnut Creek, and a number of unincorporated areas of the
County including Bay Point, Briones, Clyde, El Sobrante, and Pacheco. The District protects approximately 600,000
residents across a 300 square mile service area. The District is governed by a Board of Directors that also serve as the
Board of Supervisors for Contra Costa County.
The District is primarily funded (approximately 90%) through the collection of property tax from the areas identified.
The District does not have access to a diverse revenue stream such as sales tax or special taxes. This lack of diversity
makes the District very vulnerable and susceptible to fluctuations in property values. During the recent recession,
property
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 02/12/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYES ____ NOES ____
ABSENT ____ ABSTAIN ____
RECUSE ____
Contact: Chief Daryl Louder,
925-941-3500
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes
of the Board of Supervisors on the date shown.
ATTESTED: February 12, 2013
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: , Deputy
cc:
SD. 4
To:Contra Costa Fire Board of Directors
From:Daryl L. Louder, Contra Costa Fire Protection Dist.
Date:February 12, 2013
Contra
Costa
County
Subject:Joint County-City Strategic Workshop to Discuss Service Delivery
February 12, 2013 Contra Costa County Fire Protection District 7
BACKGROUND: (CONT'D)
values and subsequent tax revenue for the District have declined significantly. This loss of revenue, as well as
increasing personnel benefit costs, has resulted in a serious deficit for the District. The District and our employees
have undertaken a number of initiatives to control and reduce costs. In spite of the efforts, the District still faced a
significant deficit and was forced to close fire stations and reduce service levels in order to balance the budget.
Residents of the affected areas have expressed serious concerns regarding the level of service and protection in their
communities as a result of the fire station closures. Many of the residents are not aware of the District’s governance
model and the relationship with the respective cities.
It is recommended that representatives from the District’s Board of Directors, elected officials, and city managers
from the nine cities and District staff meet jointly to discuss the following issues:
• Fiscal status of the District
• Operational capabilities and capacity of the District
• Expectations of the public regarding service delivery
• Sustainability
• Community development and increased service demands
• Communications and collaboration
• How to create diverse revenue solutions
• Engagement, governance, and ownership in the District
CONSEQUENCE OF NEGATIVE ACTION:
The above-referenced workshop would not occur.
CHILDREN'S IMPACT STATEMENT:
Not applicable.
February 12, 2013 Contra Costa County Fire Protection District 8
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Fire Chief, or designee, to conduct formal discussions with the Moraga-Orinda
Fire Protection District to enter into a partnership to jointly build and operate a single fire station to replace Fire
Station-16 (West Lafayette) and Fire Station-43 (East Orinda). (Daryl Louder, Fire Chief)
FISCAL IMPACT:
No fiscal impact for discussion phase. Potential for near term costs (capital outlay fund) but longer term savings if a
joint project is approved.
BACKGROUND:
Both FS-16 (West Lafayette) and FS-43 (East Orinda) are located in suburban/rural areas that have low population
density and low service demands. However, a fire station is still necessary in the area to maintain adequate response
time coverage and due to the high wildland fire risk potential. FS-16 and FS-43 are currently located approximately
1.5 miles apart but are operated by two separate agencies.
In light of the current fiscal climate, there is an increasing demand for greater efficiency and utilization of public
funds. To this end, the District is working closely
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 02/12/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYES ____ NOES ____
ABSENT ____ ABSTAIN ____
RECUSE ____
Contact: Chief Daryl Louder,
925-941-3500
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes
of the Board of Supervisors on the date shown.
ATTESTED: February 12, 2013
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: , Deputy
cc:
SD. 5
To:Contra Costa Fire Board of Directors
From:Daryl L. Louder, Contra Costa Fire Protection Dist.
Date:February 12, 2013
Contra
Costa
County
Subject:Discuss Partnership with Moraga-Orinda Fire District to Jointly Build/Operate a Fire Station in West Lafayette/East Orinda
February 12, 2013 Contra Costa County Fire Protection District 9
BACKGROUND: (CONT'D)
with the Moraga-Orinda Fire District to develop solutions that will continue to provide excellent service to the
communities but more closely match resources with service demands.
The District proposes to enter into a joint venture with the Moraga-Orinda Fire District to build a new fire station on
the Lafayette–Orinda border and operate a single response unit that will serve both communities. Land acquisition
and construction costs would be equally shared between both entities. The annual personnel and operating cost of the
response unit would be shared equally by both entities.
Shared capital costs (land acquisition and construction of new fire station) are approximately five million dollars
($5M). However, these costs would be offset by the sale of both existing properties. More importantly, significant
savings would be realized annually from reduced personnel and operating costs. It is anticipated that the District
would save over $1M annually and thus recoup capital cost in less than three years.
Currently, both companies are underutilized and respond to approximately 1.5 emergency incidents per day. Service
could be adequately provided to both areas with a single unit and the new unit would respond to approximately 1,100
calls per year or three incidents per day.
CONSEQUENCE OF NEGATIVE ACTION:
The District would not explore a partnership to build and operate a single fire station to replace Fire Station 16 and
Fire Station 43.
CHILDREN'S IMPACT STATEMENT:
Not applicable.
February 12, 2013 Contra Costa County Fire Protection District 10
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Fire Chief, or designee, to conduct a feasibility study to relocate Fire Station 86
(Bay Point) from its current location to property owned by the Fire District located at Willow Pass Road and
Highway 4.
FISCAL IMPACT:
The study would be conducted by the County Capital Projects Management Division. The District would be
responsible for paying County staff costs, potentially up to $20,000.
BACKGROUND:
Due to the recent fire station closures, it is necessary to reevaluate the location and placement of fire stations to meet
operational needs. This is a potential opportunity to gain a more strategic response location that will provide better
service coverage and response times for the area and the entire system. The proposed site has been validated by the
District’s computer modeling system. Additionally, the current fire station is 67 years old and does not meet current
seismic safety standards or operational needs. Since the Fire District currently owns the land for the proposed site, the
study will analyze site preparation and construction costs. The Fire District has funding available for the construction
in special accounts that are restricted for capital and facility purposes.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 02/12/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYES ____ NOES ____
ABSENT ____ ABSTAIN ____
RECUSE ____
Contact: Chief Daryl Louder,
925-941-3500
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes
of the Board of Supervisors on the date shown.
ATTESTED: February 12, 2013
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: , Deputy
cc:
SD. 6
To:Contra Costa Fire Board of Directors
From:Daryl L. Louder, Contra Costa Fire Protection Dist.
Date:February 12, 2013
Contra
Costa
County
Subject:Conduct a Feasibility Study to Relocate Fire Station 86 (Bay Point)
February 12, 2013 Contra Costa County Fire Protection District 11
CONSEQUENCE OF NEGATIVE ACTION:
A feasibility study would not be conducted at this time.
CHILDREN'S IMPACT STATEMENT:
Not applicable.
February 12, 2013 Contra Costa County Fire Protection District 12
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Fire Chief to develop an ordinance that would provide cost recovery for
Emergency Medical Services (EMS) responses.
FISCAL IMPACT:
Nominal fiscal impact for staff time to develop ordinance. Possible new revenue generation of $3-5 million annually
if EMS cost recovery ordinance is adopted.
BACKGROUND:
The Contra Costa County Fire Protection District is an “all-hazards” organization that responds to fires (e.g. structural
and vegetation), rescues (e.g. vehicle extrication, swift water, industrial accidents), emergency medical services
(EMS), hazardous materials incidents, utility emergencies, etc. Functioning as an all-hazards organization provides
the highest level of protection, service, and value to the community.
Medical emergencies account for approximately 80% of the District's annual responses. This includes potentially life
threatening emergencies (e.g. heart attack, respiratory difficulties, allergic reactions, trauma) that require advanced
life support (ALS) and non-life threatening incidents (e.g. fractures, illness, soft tissue injuries) that
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 02/12/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYES ____ NOES ____
ABSENT ____ ABSTAIN ____
RECUSE ____
Contact: Chief Daryl Louder,
925-941-3500
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes
of the Board of Supervisors on the date shown.
ATTESTED: February 12, 2013
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: , Deputy
cc:
SD. 7
To:Contra Costa Fire Board of Directors
From:Daryl L. Louder, Contra Costa Fire Protection Dist.
Date:February 12, 2013
Contra
Costa
County
Subject:Cost Recovery for Emergency Medical Services
Responses
February 12, 2013 Contra Costa County Fire Protection District 13
BACKGROUND: (CONT'D)
require a basic life support (BLS) response.
All of the District firefighters are required to maintain either paramedic or emergency medical technician
certifications in order to provide these services. Each response unit is staffed with a minimum of one paramedic and
two EMTs and properly equipped for EMS response. The closest available resource (fire or ambulance) is dispatched
to the incident in order to facilitate a timely response to the emergency.
Under the current system, only American Medical Response (AMR), the contract company that provides patient
transport, is eligible for cost reimbursement. The Fire District does not receive any reimbursement for the medical
response services that are provided. Property taxes provide the funding to build the response system and capacity.
However, additional support and funding is necessary to maintain and sustain the system. These proposed user fees
will help to cover the direct costs of delivering these vital services to the customers. A number of other jurisdictions
across the State have implemented similar cost recovery user fees in order to maintain service levels.
The majority of the cost recovery fees would be covered by health and automobile insurance policies. The District
would recommend a "compassionate billing" policy for those residents that are not insured and financially unable to
pay for the services.
It is estimated that the cost recovery fees for EMS services would generate $3-5 million to offset the cost of providing
the services. Revenue from the EMS cost recovery fees will be reinvested in the District in order to maintain critical
response services and prevent further erosion of service levels in the community.
CONSEQUENCE OF NEGATIVE ACTION:
The District would not develop a cost recovery ordinance for EMS responses.
CHILDREN'S IMPACT STATEMENT:
Not applicable.
February 12, 2013 Contra Costa County Fire Protection District 14
RECOMMENDATION(S):
ACCEPT report from the Fire Chief regarding the status of the fire station closure plan.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
Fire Stations 4 (Walnut Creek), 11 (Clayton), 12 (Martinez), and 16 (Lafayette) were closed on January 15th as
approved by the Board of Directors at the last meeting on December 11th.
Community Meetings – Respective members of our Board of Directors, District staff, County staff, and partner
agencies conducted community meetings in each of the affected areas. The goal was to explain why the individual
fire stations were impacted and to discuss the specific mitigation strategies that have been implemented in each
community in an effort to reduce the adverse impact.
Response Times – Only two weeks of data is available since the closure of the fire stations. This is not statistically
significant for an accurate analysis. See Attachment A.
An analysis of the first month of data will be provided verbally at the Board of Directors meeting. To date, the
District is not aware of a significant delayed response time or serious
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 02/12/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYES ____ NOES ____
ABSENT ____ ABSTAIN ____
RECUSE ____
Contact: Chief Daryl Louder,
925-941-3500
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes
of the Board of Supervisors on the date shown.
ATTESTED: February 12, 2013
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: , Deputy
cc:
SD. 8
To:Board of Supervisors
From:Daryl L. Louder, Contra Costa Fire Protection Dist.
Date:February 12, 2013
Contra
Costa
County
Subject:Status of the Fire Station Closure
Plan
February 12, 2013 Contra Costa County Fire Protection District 15
BACKGROUND: (CONT'D)
impact in the affected areas.
Mitigation Strategies – District staff is working closely with our response partners (County EMS, AMR,
Moraga-Orinda Fire, San Ramon Valley Fire, and East Contra Costa Fire) to provide service to the affected
communities. Efforts include:
• Closest resource from any agency will respond to the incident
• AMR is reviewing and adjusting their posting locations to provide the best coverage
• County EMS is reviewing and adjusting the response to incidents in medical facilities
• Engine Company 22 (Concord) is operating out of the Clayton fire station from 2 P.M. to 8 P.M. daily on Monday
through Saturday
• Reengineering routine business flow and processes to keep units available for response
• Continue to explore the civilian EMS-only pilot program
• Continue to hire and train additional reserve personnel for limited duties
Staffing Levels – The minimum staffing for field operations for 24 fire stations is 219 personnel. The District
currently has 216 personnel assigned to field operations. As such, no reductions in force or layoffs are necessary as a
result of the recent fire station closures. The District will continue to monitor staffing levels as we prepare the
FY-2013-2014 preliminary budget, evaluate attrition rates, and evaluate the potential impacts of AB-197 litigation.
Facilities and Apparatus – Security systems have been installed in the four fire stations and valuable equipment has
been removed from the facilities. Each station is being periodically monitored by local police departments as well as
staff from adjoining fire stations. Fire apparatus from the respective fire stations has been redistributed to augment the
operation capabilities and enhance the reserve fleet.
CONSEQUENCE OF NEGATIVE ACTION:
The report on the status of the fire station closure plan will not be accepted.
CHILDREN'S IMPACT STATEMENT:
Not applicable.
February 12, 2013 Contra Costa County Fire Protection District 16
Attachment A
Incidents
Date Station Fires EMS VA/Ala/Oth Code 3 R/T
Pre-station closures
1/1 – 1/14 FS04 0 12 1 13 0:07:40
1/1 – 1/14 FS11 1 11 9 21 0:07:17
1/1 – 1/14 FS12 3 27 3 33 0:07:00
1/1 – 1/14 FS16 2 6 0 8 0:09:09
1/1 – 1/14 FS22 0 9 1 10 0:06:59
Post station closures
1/15 – 1/29 FS04 1 10 0 11 0:09:57
1/15 – 1/29 FS11 3 15 4 22 0:07:51
1/15 – 1/29 FS12 3 28 3 34 0:08:06
1/15 – 1/29 FS16 1 4 1 6 0:08:31
1/15 – 1/29 FS22 1 13 1 15 0:06:27
Response time includes processing time, turnout time, and travel time.
February 12, 2013 Contra Costa County Fire Protection District 17
RECOMMENDATION(S):
ACCEPT report from the Fire Chief on the EMS-only pilot program proposal.
FISCAL IMPACT:
No fiscal impact - report only.
BACKGROUND:
Executive Summary
The Contra Costa County Fire Protection District (CCCFPD) is proposing an innovative alternative service delivery
solution that will provide residents in areas that are affected by fire station closures with emergency medical response
and care. This is an opportunity to develop partnership with other stakeholders (e.g., County Emergency Medical
Services Agency, affected cities) to collaboratively protect the community.
The residents of our communities have expressed high expectations for levels of service. At the same time, a number
of residents have expressed concerns regarding the cost of delivering essential services. CCCFPD has identified a
means to provide a first response capability for medical emergencies that will not only provide rapid response and
treatment, but will also demonstrate our ability to offer alternative service delivery and staffing configurations at a
reduced cost.
Approximately 80% of the
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 02/12/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYES ____ NOES ____
ABSENT ____ ABSTAIN ____
RECUSE ____
Contact: Chief Daryl Louder,
925-941-3318
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes
of the Board of Supervisors on the date shown.
ATTESTED: February 12, 2013
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: , Deputy
cc:
SD. 9
To:Board of Supervisors
From:Daryl L. Louder, Contra Costa Fire Protection Dist.
Date:February 12, 2013
Contra
Costa
County
Subject:EMS-only Pilot Program
Proposal
February 12, 2013 Contra Costa County Fire Protection District 18
BACKGROUND: (CONT'D)
District’s responses are related to emergency medical services (EMS). However, it is important to note that the
EMS-only pilot program provides a very targeted response capability and will not provide fire and rescue
capabilities. This proposed pilot program is designed to provide a targeted response capability during peak service
demand time periods.
Objectives
The Fire District plans to achieve the following objectives if the pilot proposal comes to fruition:
• Provide essential emergency medical assessment and treatment
• Reduce response times to medical incidents that occur in areas affected by station closures
• Demonstrate innovation and flexibility by addressing concerns from the community regarding alternative service
delivery models
• Assist in meeting state/county requirements for indigent care as outlined in the California Welfare and Institution
Code
• Meet performance standards that are defined in CCCFPD’s interagency agreement with Contra Costa County EMS
• Evaluate initial steps toward alternative community-based health care systems that are being mandated by health
care reform
• Evaluate the effectiveness of smaller, less expensive response vehicles for emergency medical incidents
• Enhance the recruitment and diversity of applicants to the District and provide a potential career path
Civilian EMS-Only Concept of Operations Proposal:
The Fire District proposes to hire civilian EMS-only (non-firefighter) personnel and manage the deployment of two
non-transport medical response units. Each unit will be staffed by one (1) certified paramedic and one (1) certified
emergency medical technician (EMT). The units would operate Monday through Saturday from 8:00 A.M. to 8:00
P.M. during peak call volume hours. The units will provide timely delivery of advanced life support services.
The pilot program units will provide coverage at Station 11 in the City of Clayton and in the area of Station 16 in the
City of Lafayette. Both units will fill a void in service and response time coverage due to recent fire station closures
in the communities.
For standard medical emergencies, the units will be dispatched singularly, or in conjunction with a transport unit
operated by American Medical Response (AMR). Upon arrival, the crew will assess the situation and determine if
other resources are necessary. If not, the transport unit will be placed in service thus reducing the demand on the
response system. The crew will then begin emergency care and management of patient(s) until the arrival of the
transport unit. Units will be committed to their respective first-due areas but will be subject to being accessed for
other areas in the event of multiple incidents or a large scale event. These units will respond to other emergency
incidents (e.g. fire, rescue) in their respective first-due areas to assess the situation and provide a size-up report.
However, they will only participate in activities to provide medical care or standby at such events.
The time frame for the proposed pilot program will be two (2) years with ongoing evaluation of performance
measures and outcomes. At three (3) month intervals, Fire District staff will meet with representatives from County
EMS, AMR, and other partners to discuss the efficacy of the program and determine if any adjustments need to be
made. At the conclusion of one year, a stakeholders group will convene to perform further analysis of data that will
include, but not be limited to, response times, call volume, adherence to protocol and procedure, patient outcomes,
and other measures. At that time, it will be determined if significant programmatic changes are necessary for the
second year of the pilot program.
Capital Costs:
It is anticipated that there will be minimal need for capital expenditures.
• 2 – CPR-assist devices @ $20,000 each = $40,000
February 12, 2013 Contra Costa County Fire Protection District 19
• 2 – small SUV response vehicles with emergency warning device package @ $40,000 each = $80,000
• 2 – mobile radios @ $6,000 each = $12,000
• The Fire District will provide all of the necessary EMS-related equipment (e.g., 12-lead heart
monitors/defibrillators and portable radios to outfit these units)
Staffing:
To staff these new positions the Fire District will hire four (4) personnel with paramedic qualifications and four (4)
personnel with EMT qualifications, creating eight (8) new full-time equivalent (FTE) positions within the Fire
District.
This pilot program is predicated on the use of civilian EMS providers and not firefighter paramedics. As such, the
District will need to establish new job classifications and specifications within the merit system. However, there are a
number of existing examples from different jurisdictions to expedite the process. The District would explore
alternative hiring processes (e.g., temporary, project, or contractual) on an interim basis to facilitate implementation
of the pilot program. Once hired, the new personnel will only need to be trained on local medical protocols and
policies since they are required to be certified as a paramedic or EMT to apply.
Personnel Costs: See Attachment B
Annual Operating Costs:
• Supplies – $6,700
• Fuel - $36,200
• Maintenance - $12,400
• Continued Education Training - $7,500
• Total = $62,800
Total Pilot Program Costs:
Based upon staffing, operating expenses, and one-time start-up costs, the District estimates the total programmatic
costs below:
Total Operating Cost for First Year per Unit (including startup capital costs) = $409,400
Total Operating Cost for Second Year per Unit = $343,400
Cost Share and Scalable Options:
In order to implement this innovative EMS response concept, it may be possible to share the cost between the various
stakeholders. In spite of our challenging fiscal situation, the District may be able to contribute partial funding if other
stakeholders (e.g., County EMS, cities that will benefit from the service, or health care organizations) are interested
in contributing to the initiative. It is also possible to scale the number of units or hours of coverage to match available
funding.
Summary
The Fire District has been severely impacted by the ongoing recession and has closed four (4) fire stations in addition
to the two (2) companies that were de-staffed previously. In order to maintain acceptable response times and provide
critical medical care to residents in our communities, it is imperative that alternative service models be implemented.
The proposed EMS-only concept has the potential to leverage partnerships and accomplish the goal of providing
critical service to our residents in a cost-effective manner.
CONSEQUENCE OF NEGATIVE ACTION:
The report on the EMS-only pilot program will not be accepted.
February 12, 2013 Contra Costa County Fire Protection District 20
CHILDREN'S IMPACT STATEMENT:
Not applicable.
February 12, 2013 Contra Costa County Fire Protection District 21
RECOMMENDATION(S):
ACCEPT the 2012 Contra Costa County Fire Protection District Advisory Fire Commission Annual Report, as
recommended by the Fire Chief.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
On December 13, 2011, the Board of Supervisors adopted Resolution No. 2011/497, which requires that each regular
and ongoing board, commission, or committee shall annually report to the Board of Supervisors on its activities,
accomplishments, membership attendance, required training/certification (if any), and proposed work plan or
objectives for the following year.
CONSEQUENCE OF NEGATIVE ACTION:
The annual report will not be submitted as required by Board policy.
CHILDREN'S IMPACT STATEMENT:
Not applicable.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 02/12/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYES ____ NOES ____
ABSENT ____ ABSTAIN ____
RECUSE ____
Contact: Shawn de Leuze,
925-941-3318
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes
of the Board of Supervisors on the date shown.
ATTESTED: February 12, 2013
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: , Deputy
cc:
C. 1
To:Board of Supervisors
From:Daryl L. Louder, Contra Costa Fire Protection Dist.
Date:February 12, 2013
Contra
Costa
County
Subject:2012 Annual Report of the CCC Fire Protection District Advisory Fire
Commission
February 12, 2013 Contra Costa County Fire Protection District 22
February 12, 2013Contra Costa County Fire Protection District23
February 12, 2013Contra Costa County Fire Protection District24
February 12, 2013Contra Costa County Fire Protection District25