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HomeMy WebLinkAboutMINUTES - 02281984 - 2.14 TO: BOARD OF SUPERVISORS FROM: J. Michael Walford, Public Works Director , Contra Costa DATE: February 28, 1984 County SUBJECT: Status of Storm Damage Repairs, Revised Priority List, and Public Works Recommendations Pertaining to Mello Bill (S.B. 78) SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATION Refer to the Finance Committee for recommendations on the following items: 1. Funding for F.Y. 1984-85 storm damage repairs. 2. Revised repair priority list. 3. Mello Bill Loan Program for storm damage repair funding. BACKGROUND (See attached report) CONTINUED ON ATTACHMENT: X YES SIGNATOR `. RECOMMENDATION OF COUNTY ADMINISTRATOR R OMMENDATIO BOARD CO MITTEE APPROVE OTHER SIGNATURE(S) ACTION OF BOARD ON ) 9 9 APPROVED AS RECOMMENDED OTHER IT IS BY THE BOARD ORDERED that the aforesaid report is also REFERRED to the County Administrator. VOTE OF SUPERVISORS UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD�� OF SUPERVISORS ON THE DATE SHOWN. 9 Ori g. Div. : Public Works Department, D/C Di V. cC: County Administrator ATTESTED County Auditor-Controller J.R. OLSSON, COUNTY CLERK Public Works Director AND EX OFFICIO CLERK OF THE BOARD Design and Construction Division Accounting Division M382/7-e3 Finance Cte. BY � . DEPUTY PUBLIC WORKS DEPARTMENT CONTRA COSTA COUNTY DATE: February 28, 1984 TO: Board of Supervisors FROM: J. Michael Walford, Public Works Director SUBJECT: 1982-83 Storm Damage Repairs - Status r During FY 1983-84 this department has completed, or will have completed, 35 storm damage repair projects. The cost of these projects, and related expenses, is estimated to be $1 ,085,000 of which we anticipate federal reimbursement (FEMA & FHWA) totaling $509,000. The balance of local cost is included in the advance allocation of $650,000 approved by the Board on August 2, 1983 for storm damage repair. A listing of these projects, with cost and funding data, is shown on Attachment A. After reviewing and reevaluating the remaining 1982-83 storm damage projects, we feel there are enough significant changes to warrant a revision of the priorities as approved by the Board on April 26, 1983. The four categories (Priority I - IV) have been replaced with a numerical listing which was obtained by the summation of a series of weighted values . The factors considered were public benefit (principal road usage) , road classifications, benefit/local cost ratio, severity and impact of damage, and the estimated percentage of federal assistance. The revised priority list, including the weights assigned to each factor and the cost data, is as shown on Attachment B. We recommend that the Board approve the revised priority list and the basis of its formulation. Funding for the remaining projects is still a problem. As indicated on Attachment B, the estimated local cost for the remaining repairs is $2,900,000. This estimate is based on the optimistic assumption that federal funding for the on-system (FAU, FAS) roads will be approved, the participation will remain close to 100% as in the past and the pessimistic opinion that FEMA will not change its position on the non-eligibility of slide stabilization work. However, despite the efforts of many, including the State of California, California's congressional delegation and the California Supervisors Associ- ation, legislation has not yet been approved which would remove the $30,000,000 limit on the program which funds the on-system repairs. According to Mr. Will Kempton, California Department of Transportation-Congressional Liaison, no action has been taken on H.R. 3103 since Congress has convened. Another campaign is being organized by C.S.A.C. to bring this matter to the attention of Congress. If the approval of this funding is delayed beyond July 1, 1984. it is probable that the major projects such as Ygnacio Valley Road, Marsh Creek Road, and Castro Ranch Road will be delayed until the following construction season. 270 We have included in our proposed budget for F.Y. 1984-85 a $500,000 general fund allocation to continue the repairs on the major storm damage items . Providing the Board approves this request and the revised priority list the top twelve projects with the exception of Carquinez Scenic Drive could be completed during F.Y. 1984-85. The recently enacted Mello Bill (S.B. 78) could be utilized as a source of local funds if the Board desires to either expedite repairs or spread the local cost over a longer period of time. In summary S.B. 78 provides the following: - Loans to public entities to assist with the local costs associated with the FEMA program or the Natural Disaster Assistance Act. - A 5-year repayment period. - An interest rate based on pooled money investment account rates (approx. 9%). - Funds can only be used for the specified projects. - Program has a cap of $15,000,000. If the approved applications exceed this amount, pro rata shares will be distributed. - Applications must be submitted no later than March 15, 1984. We have included as Attachment C a summary of the funds which could be applied for based on a selected payback schedule and the projects which could be funded in each case. It should be noted that this program does not apply to the on-system route damages. All local costs for these repairs will have to be provided for separately. It is estimated that these costs total $140,000. See projects with asterisk (*) in Attachment B. We recommend that the Mello Bill Loan Program be used only if the Board feels comfortable with allocating a specified sum of General Fund money, each year for the next five years, to repay the loan. Taking advantage of the program would reduce the costs associated with increased damage and rising construction costs. However, a "pay as you go" program also has advantages, i .e. no interest costs. It should be noted that the application for participation in the loan program must be postmarked no later than March 15, 1984. Consequently, the Board must decide by March 6, 1984 whether to participate or not. JMW:JEC:bw Attachments DC:DC.8283SDRMEMO.T2 2'71 ATTACHMENT A F.Y. 1983-84 STORM DAMAGE REPAIR SUMMARY Federal Location Total Cost Participation Local Cost Hillcrest Avenue (2 sites) $75,000 $259000 $509000 Foster Lane 39500 500 31000 Pinehurst Road (3 sites) 709000 509000 205000 Bear Creek Road 359000 209000 159000 Hall Drive 759000 659000 105000 Alhambra Valley Road (3 sites) 409000 359000 59000 Pinole Valley Road (2 sites) 509000 459000 59000 San Pablo Dam Road (3 sites) 509000 409000 105000 Barbados Drive 2509000 1009000 150,000 Norris Canyon Road 30,000 109000 209000 Kasa Lane 209000 3,000 17,000 Old Ranch Road (2 sites) 69000 29000 49000 Wanda Way 6,000 1,000 59000 Pereira Road 59000 29000 39000 Alcosta Boulevard 4,000 0 49000 Marsh Creek Road (3 sites) 609000 509000 109000 *Ygnacio Valley Road 75,000 259000 50,000 Overhill 809000 59000 759000 Avila Road 19500 500 1,000 La Sombra Ct. 2,000 19000 19000 Vasco Road 45000 35000 1,000 Deer Valley Road 99000 19000 89000 Dalewood Drive 9,000 0 99000 Rolph Park 109000 0 109000 Winterization 409000 0 409000 P.E. 1984-85 Projects 759000 252000 502000 $150859000 $5099000 $5769000 *Interim Work Only 2'7 `����11111■1111111111111111 1 • r r F ♦ 1. 4 r :II'mommm EEE-SEEN 1. 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Public Use/Benefit 1 Recreational 2 Local Traffic Only 3 Circulation 4 Moderate Commute/Commercial 5 Heavy Commute B. Road Classification/Importance in the County Network 1 Cul-de-sac 2 Minor Road 3 Collector 4 Arterial-Rural 5 Arterial-Urban C. Road Classification-Public Benefit/Local Cost Ratio (Total A + B) Local Cost ($1,000) 1 Less than 0.1 2 0.1 - 0.24 3 0.25 - 0.49 4 0.50 - 0.99 5 1.0 or greater D. Severity and Impact of Damage 1 Minor Damage 2 Up to 1/2 Traveled Way Closed-Alternate Access/Routing Available 4 1/2 Traveled Way Closed - No Alternate Access/Routing Available 5 Road Closed - Alternate Access/Routing Available less than 1/2 mile 7 Road Closed-Alternate Access/Routing Available greater than 1/2 mile 8 Road Closed-No Reasonable Alternate Access/Routing Available and an ADT greater than 200 vehicles per day E. Percentage of Federal Assistance 0 Non-eligible 1 Less than 10% 2 10-24% 3 25-49% 4 50-75% 5 Greater than 75% 274 F. Bonus +1 Bus Route (Public or School) +3 Closure results in a significantly longer response time for emergency *The County reserves the option to revise this list as necessary to reflect changes in funding, degree of damage, roadway importance, engineering solutions, and any other factor deemed pertinent to the repairs. 275 ATTAMENT 'C' STORM DAMAGE REPAIR PROJECTS-POSSIBLE UTILIZING S.B. 78 *Annual General Fund Allocation Project Location $1509000 $2002000 $2502000 $3002000 Bailey Road X X X X Zander Drive X X X X McEwen Road (1 site) X X X X Carquinez Scenic Drive El Toyonal @ Loma Vista X X X X Camino Sobrante X X X X Hillside Drive X X X X La Cima Manzanita @ #191 X X X X Pinehurst Road X X X X Austin Ct. X X X Los Altos (3 sites) X X Wildcat Canyon Road (2 sites) X Green Valley Blind X Jersey Island Road Old Tunnel Road McEwen Road (3 sites) Manzanita Dr. @ #233 Brookside Drive Warford Terrace Diablo View E1 Toyonal @ Wildcat *An additional allocation of $140,000 will be required during F.Y. 1984-85 to fund the local costs associated with the on-system projects. 276