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HomeMy WebLinkAboutMINUTES - 12132016 - Completed Min PktCALENDAR FOR THE BOARD OF SUPERVISORS CONTRA COSTA COUNTY AND FOR SPECIAL DISTRICTS, AGENCIES, AND AUTHORITIES GOVERNED BY THE BOARD BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET MARTINEZ, CALIFORNIA 94553-1229 CANDACE ANDERSEN, CHAIR, 2ND DISTRICT MARY N. PIEPHO, VICE CHAIR, 3RD DISTRICT JOHN GIOIA, 1ST DISTRICT KAREN MITCHOFF, 4TH DISTRICT FEDERAL D. GLOVER, 5TH DISTRICT DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 335-1900 PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO (2) MINUTES. A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR. The Board of Supervisors respects your time, and every attempt is made to accurately estimate when an item may be heard by the Board. All times specified for items on the Board of Supervisors agenda are approximate. Items may be heard later than indicated depending on the business of the day. Your patience is appreciated. ANNOTATED AGENDA & MINUTES December 13, 2016                  9:00 A.M. Convene and announce adjournment to closed session in Room 101. Closed Session A. CONFERENCE WITH LABOR NEGOTIATORS 1. Agency Negotiators: David Twa and Bruce Heid. Employee Organizations: Contra Costa County Employees’ Assn., Local No. 1; Am. Fed., State, County, & Mun. Empl., Locals 512 and 2700; Calif. Nurses Assn.; Service Empl. Int’l Union, Local 1021; District Attorney’s Investigators Assn.; Deputy Sheriffs Assn.; United Prof. Firefighters, Local 1230; Physicians’ & Dentists’ Org. of Contra Costa; Western Council of Engineers; United Chief Officers Assn.; Service Employees International Union Local 2015; Contra Costa County Defenders Assn.; Probation Peace Officers Assn. of Contra Costa County; Contra Costa County Deputy District Attorneys’ Assn.; and Prof. & Tech. Engineers, Local 21, AFL-CIO; Teamsters Local 856. 2. Agency Negotiators: David Twa. Unrepresented Employees: All unrepresented employees. B. CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION (Gov. Code, § 54956.9(d)(1)) Maninder Wilhelm, et al. v. Contra Costa County, et al.; Contra Costa County Superior Court Case No. C15-02174 1. Pleasant Hill Recreation and Park District v. County of Contra Costa, et al., Contra Costa County Superior Court Case No. N16-0477 2. Yolanda Dozier, et al., v. County of Contra Costa, et al., United States District Court, Northern District of California Case No. 16-cv-00950 3. C. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 1700 and 1750 Oak Park Boulevard, Pleasant Hill December 13, 2016 Contra Costa County Board of Supervisors 1 Property: 1700 and 1750 Oak Park Boulevard, Pleasant Hill Agency Negotiator: Karen Laws, Principal Real Property Agent Negotiating Parties: Contra Costa County and Pleasant Hill Recreation & Park District Under negotiation: Price and payment terms 9:30 A.M. Call to order and opening ceremonies. Inspirational Thought- "I heard a bird sing in the dark of December, a magical thing and sweet to remember." ~ Oliver Herford Present: John Gioia, District I Supervisor; Candace Andersen, District II Supervisor; Mary N. Piepho, District III Supervisor; Karen Mitchoff, District IV Supervisor; Federal D. Glover, District V Supervisor Staff Present:David Twa, County Administrator  There were no announcements from Closed Session.   CONSIDER CONSENT ITEMS (Items listed as C.1 through C.72 on the following agenda) – Items are subject to removal from Consent Calendar by request of any Supervisor or on request for discussion by a member of the public. Items removed from the Consent Calendar will be considered with the Discussion Items.   PRESENTATIONS (5 Minutes Each)   PR.1 PRESENTATION to recognize the Public Works Department for achieving the Certificate of Re-Accreditation, and the Flood Control and Water Conservation District for achieving the Certificate of Accreditation from the American Public Works Association, acknowledging their commitment to continuous improvement in the delivery of Public Works and Flood Control operations and services to the community. (Julie Bueren, Public Works Director)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover PR.2 PRESENTATION to recognize the Contra Costa County Fire Protection District for placing first in the Maritime section, and the Hazardous Materials Incident Response Team for placing second in the Hazardous Material Response section at the 2016 Urban Shield Exercise. (Randall Sawyer, Health Services Department)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover DISCUSSION ITEMS   D. 1 CONSIDER Consent Items previously removed.    There were no items removed for discussion.   D. 2 PUBLIC COMMENT (2 Minutes/Speaker)    Dominique Yancey, Deputy District Attorney, announced that applications for the Summer Internship Program for high school seniors and college students will be accepted from January 1 to March 30, 2016. Interested students are encouraged to send a resume and cover-letter to Deputy District Attorney Dominique Yancey at dyancey@contracostada.org by March 31, 2016. The following people spoke on problems at the Veterans Memorial Building at 968: Dedan Kimathi Ji Jaga, Commander 761 st Tank Battalion VFW Post 8399, expressed dissatification with meetings with staff regarding conditions and difficulties with non-veteran non-profit agencies using the facility interfering with activities the center was designed for; Leon Watkins, VFW Post 8399, Founder and Executive Director of The Walking Ghosts of Black History and President of the Armed Forces Service and Support Group at Contra Costa College, spoke on encountering difficulties implementing historical and other community veteran’s programs the site (handout attached) Gloria Perkins, VFW Post 8399, founder of Perky’s Personal Cheerleader low impact inspiration fitness program, December 13, 2016 Contra Costa County Board of Supervisors 2 spoke on disruptions and uncivil behavior at the post’s meetings, and that she is looking to offer this program free of charge to Richmond residents if a site can be found; Will Delaney, Founder and Executive Director of Vets4Chess Project, spoke on code violations and general disrepair that caused him to discontinue his program at the Veterans Building; Supervisor Gioia's staff will set up a meeting with Public Works, Veterans Services and other appropriate people to address the concerns brought up today. Supervisor Glover or his representative will also attend this meeting. Theodore Wilson, spoke on the need to give greater support to incarcerated veterans upon their release.   D.3 CONSIDER report on winter storm preparedness in Contra Costa County, as recommended by the Chief Engineer, Flood Control & Water Conservation District, Countywide. (No fiscal impact) (Mike Carlson, Public Works Department)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D.4 CONSIDER introducing Ordinance No. 2016-24, which would require drug manufacturers to establish a stewardship program for the collection and disposal of unwanted pharmaceutical drugs, WAIVE reading, and FIX December 20, 2016, for adoption as recommended by the Family and Human Services Committee. (Daniel Peddycord, Public Health Director)       Speakers: Andria Ventura, Clean Water Action; Melody LaBella, CCC Central Sanitation District; Angela Lowrey, Delta Diablo; Sue A. Stephenson, Dublin San Ramon Service District; Heide Sanborn, California Product Stewardship Council; Steve Linsley, West County Wastewater District; Jaime Rich, CCC MEDS Coalition (handout attached); Patty Hoyt, CCC MEDS Coalition (handout attached). The following did not wish to speak but left written comments for the Board's consideration (attached): Nabila Sher, Alcohol, Marijuana Prescription Drug Coalition.     AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D.5 HEARING to consider adopting Resolution No. 2016/548 authorizing two minor lot line adjustments, a 0.8-acre agricultural preserve boundary adjustment, and a Williamson Act contract rescission and approval on property owned by Ronald and Shirley Nunn in the Brentwood area, and related actions under the California Environmental Quality Act. (100% Applicant Fees) (John Oborne, Conservation and Development Department)       CLOSED the public hearing; FOUND the proposed actions are consistent with the Williamson Act and the County's Williamson Act Program; ADOPTED Resolution No. 2016/548 to: A. ADOPT the seven (7) findings listed in Section B of this Board Order; B. RESCIND the existing Land Conservation Contract No. 5-74 as to one legal parcel approximately 585 acres in size, comprised of Assessor's Parcel Nos. 003-010-016, 003-010-017, 007-140-006, 007-150-017 & 007-150-018; C. APPROVE Lot Line Adjustments LL15-0019 and LL15-0020, which adjust the boundaries of Agricultural Preserve 5-74; D. APPROVE Land Conservation Contract AP16-0002 covering the newly configured parcel. E. FIND the proposed actions are exempt from the California Environmental Quality Act (CEQA) under California Code of Regulations, Title 14, Sections 15305, 15317, and 15061 (b) (3); F. DIRECT the Director of Conservation and Development, or his designee, to record on the deed for the reconfigured property Lot Line Adjustments LL15-0019 and LL15-0020, record Resolution No. 2016/548, and record Land Conservation Contract AP16-0002, with the County Clerk Recorder,and forward copies of the recorded documents to the California Department of Conservation, and the County Assessor's Office. G. DIRECT the Director of Conservation and Development, or his designee, to file a CEQA Notice of Exemption with the County Clerk Recorder; and AUTHORIZED the Chair of the Board of Supervisors to execute, on behalf of the County, Land Conservation Contract AP16-0002 with Owners Ronald and Shirley Nunn.    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover December 13, 2016 Contra Costa County Board of Supervisors 3 D.6 HEARING to consider adopting amendments to the Land Use Element and Transportation and Circulation Element of the 2005-2020 Contra Costa County General Plan. (Will Nelson, Conservation and Development Department) (50% Measure J Return to Source Funds, 50% Local Road Funds)       CLOSED the public hearing; FOUND the project is exempt from CEQA ; ADOPTED the proposed GPA, amending the Land Use Element and Transportation and Circulation Element of the 2005-2020 Contra Costa County General Plan, as the second consolidated GPA for calendar year 2016; and DIRECTED Department of Conservation and Development staff to file a CEQA Notice of Exemption with the County Clerk.    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D.7 CONTINUED HEARING on appeals of the County Planning Commission decision to approve a land use permit for the Diablo MX Ranch Motocross Park project on Camino Diablo Road near Brentwood, and to consider related actions under the California Environmental Quality Act. (Law Offices of David W. Trotter, Appellant; John and Lori Ramirez, Applicants; James and Dorothy Schmidt, Owners) (John Kopchik, Department of Conservation and Development)       By unanimous vote, the Board accepted additional new material on conditions of approval into the record. The Board also requested the notification list on any future matters regarding this property be enlarged from 300 feet of the property line to 500 feet. CLOSED the public hearing; ADOPTED staff recommendations, incorporating the new proposed Conditions of Approval presented today (attached), using option 14d with minor modifications made today; and DIRECTED staff to incorporate language to require that the permit compliance review shall be completed within 365 days, with the applicant submitting the application and materials 45 days in advance.    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D. 8 CONSIDER reports of Board members.    There were no items reported today.   11:00 A.M. 2016 CSAC Institute Credential Recipients Presentation   Closed Session   ADJOURN   CONSENT ITEMS   Road and Transportation   C. 1 APPROVE and AUTHORIZE the Public Works Director or designee to execute, on behalf of the County, a Memorandum of Understanding with the City of San Ramon, and to pay the City $20,000 from the Dougherty Valley Regional Enhancement Fund, to participate in the San Ramon Valley Street Smarts Program for the period July 1, 2016 through June 30, 2017, as recommended by the Public Works Director. (100% Dougherty Valley Regional Enhancement Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover    December 13, 2016 Contra Costa County Board of Supervisors 4 C. 2 ACCEPT the 2016 status report from the Public Works Director on street light maintenance by Pacific Gas and Electric Company, in coordination with the Contra Costa Cities and the County, as recommended by the Transportation, Water and Infrastructure Committee, Countywide. (100% County Service Area L-100 funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 3 ADOPT Traffic Resolution No. 2016/4450 to prohibit parking at all times on a portion of the east side of Alves Lane (Road No. 5384A), as recommended by the Public Works Director, Bay Point area. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Special Districts & County Airports   C. 4 APPROVE and AUTHORIZE the Director of Airports, or designee, to submit Airport Improvement Program grant applications to the Federal Aviation Administration (FAA) for $4,012,800 and to the California Department of Transportation-Division of Aeronautics (Caltrans) for $100,320, to be used to perform design, engineering, bid procurement and construction of improvements to Runway 14L/32R; APPROVE and AUTHORIZE execution of acceptance documents. (95% FAA, 2.5% Caltrans, 2.5% Airport Enterprise Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 5 APPROVE and AUTHORIZE the Director of Airports, or designee, to submit Airport Improvement Program grant applications to the Federal Aviation Administration (FAA) for $190,000 and to the California Department of Transportation-Division of Aeronautics (Caltrans) for $4,750, to update the Airport Layout Plan, including a narrative study, for Buchanan Field Airport; APPROVE and AUTHORIZE execution of acceptance documents. (95% FAA, 2.5% Caltrans, 2.5% Airport Enterprise Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 6 APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a month-to-month hangar rental agreement with Benjamin White for a Large T-hangar at Buchanan Field Airport effective December 5, 2016 in the monthly amount of $748.23, Pacheco area. (100% Airport Enterprise Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 7 APPROVE and AUTHORIZE the Director of Airports, or designee, to negotiate a long-term lease between the County, as landlord, and one of three parties, in priority ranking order, that have submitted a final property use proposal for 700 Sally Ride Drive at Buchanan Field Airport (100% Airport Enterprise Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Claims, Collections & Litigation December 13, 2016 Contra Costa County Board of Supervisors 5   C. 8 DENY claims filed by Javier Huerta and Eva Madoff.      AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Honors & Proclamations   C. 9 ADOPT Resolution No. 2016/671 recognizing Victoria Smith upon her retirement from the Orinda City Council, as recommended by Supervisor Andersen.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 10 ADOPT Resolution No. 2016/674 honoring Mike Metcalf of the Moraga Town Council for his dedication, service and long standing commitment to the betterment of Moraga and Contra Costa County, as recommended by Supervisor Andersen.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 11 ADOPT Resolution 2016/676 recognizing the Contra Costa County Hazardous Materials Incident Response Team for placing second in the Hazardous Material Response section at the 2016 Urban Shield Exercise, as recommended by the Health Services Director.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 12 ADOPT Resolution No. 2016/675 recognizing Phil Arth of the Moraga Town Council for his dedication to his community and its residents, as recommended by Supervisor Andersen.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 13 ADOPT Resolution No. 2016/678 recognizing the Contra Costa County Fire Protection District for placing first in the Maritime section at the 2016 Urban Shield Exercise, as recommended by the Health Services Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 14 ADOPT Resolution No. 2016/683 recognizing the CSAC Institute graduates, as recommended by the County Administrator.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Ordinances   C. 15 ADOPT Ordinance 2016-26, amending Section 25-4.608 of the County Ordinance Code, to authorize the evaluation and consideration of competing public interests under Government Code section 6255 when responding to Public Records Act requests, as recommended by the County Administrator.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III SupervisorDecember 13, 2016 Contra Costa County Board of Supervisors 6  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Appointments & Resignations   C. 16 ACCEPT resignation of Donald Snyder and DECLARE vacant the District IV seat on the County Planning Commission, as recommended by Supervisor Mitchoff.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 17 APPROVE the medical staff, affiliates and tele-radiologist appointments and reappointments, privileges, department changes, advancements, voluntary resignations and an updated telephone Consultation Clinic Policy and Addiction Medicine Privilege, as recommend by the Medical Staff Executive Committee, at their November 21, 2016 meeting, and by the Health Services Director.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Appropriation Adjustments   C. 18 Sheriff's Office (0255): APPROVE Appropriations and Revenue Adjustment No. 5033 authorizing new revenue in the amount of $19,500 in the Sheriff's Office (0255) and appropriating it for the purchase of 700 Hornady Tri-Point Lock Box Gun Safes for the Sheriff's Law Enforcement Training Center. (100% Narcotic Forfeiture Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Personnel Actions   C. 19 ADOPT Position Adjustment Resolution No. 21996 to add one Criminalist III (represented) position and cancel one Deputy Sheriff - Criminalist III (represented) position in the Sheriff's Office - Forensics Division. (Cost savings)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 20 ADOPT Position Adjustment Resolution No. 22002 to increase the hours of one part-time 32/40 Registered Nurse-Experienced Level position to full-time in the Health Services Department. (100% General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 21 ADOPT Position Adjustment Resolution No. 21957 to decrease the hours of one Clerk–Senior Level (represented) position from full-time (40/40) to part-time (25/40) in the Sheriff's Office. (Cost savings)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 22 APPROVE the Bridges to Success pilot program effective January 1, 2017, and ADOPT Position    December 13, 2016 Contra Costa County Board of Supervisors 7 C. 22 APPROVE the Bridges to Success pilot program effective January 1, 2017, and ADOPT Position Adjustment Resolution No. 21998 to establish the classifications of Institutional Services Aide-Project (1KW4) and Institutional Services Worker-Project (1KV1), and ADD two (2) positions of each in the Health Services Department; ADD two (2) Library Aide-Exempt (3KW4) positions in the Library. (24% Library Salary Savings; 76% Health Services Salary Savings)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Grants & Contracts   APPROVE and AUTHORIZE execution of agreements between the County and the following agencies for receipt of fund and/or services:   C. 23 ADOPT Resolution No. 2016/669 to approve and authorize the Employment and Human Services Director, or designee, to apply for and accept Edward Byrne Memorial Justice Assistance Grant funding in an amount not to exceed $981,202 to reduce crime and recidivism within the County, for the period January 1 through December 31, 2017. (100% State; no County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 24 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with the City of Richmond, to accept funding in an amount not to exceed $18,487, to provide Children's Interview Center services, for the period July 1, 2016 through June 30, 2017.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 25 APPROVE and AUTHORIZE the County Librarian, or designee, to apply for and accept a grant in the amount of $5,000 from the California Endowment for the Humanities to provide support, guidance and resources to engage recent immigrants and to broaden community connections throughout the county, for the period January 1 through December 31, 2017. (No Library fund match)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 26 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with the California Department of Community Services and Development, to pay the County an amount not to exceed $224,650 to provide Community Services Block Grant program services for the period January 1 through December 31, 2017. (No County match)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 27 APPROVE and AUTHORIZE the Child Support Services Director, or designee, to execute a contract with Riverside County, to pay the County an amount not to exceed $50,000, for delinquent payment early intervention services for the period November 1, 2016 through September 30, 2016. (No County match)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover APPROVE and AUTHORIZE execution of agreement between the County and the following parties as December 13, 2016 Contra Costa County Board of Supervisors 8 APPROVE and AUTHORIZE execution of agreement between the County and the following parties as noted for the purchase of equipment and/or services:   C. 28 APPROVE and AUTHORIZE the County Counsel or designee to execute, on behalf of the County and the Contra Costa County Water Agency, an amendment to the joint defense agreement with Natural Resources Defense Council and The Bay Institute, effective October 1, 2016, to increase the payment limit by $10,000 to a new payment limit of $20,000 for shared legal and advocacy expenses related to Firebaugh Canal Water District, et al. v. U.S. Department of Interior, Bureau of Reclamation, et al., and related cases. (100% Water Agency funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 29 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a non-financial agreement containing modified indemnification language with 1st Northern California Credit Union, to provide auto loan services to CalWORKs participants through the Keeping Employment Equals Your Success (KEYS) Auto Loan Program, for the period November 1, 2016 through October 31, 2017.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 30 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Louro Consulting Services, Inc., in an amount not to exceed $169,400 to provide consulting services to the Contra Costa Health Plan, for the period January 1 through December 31, 2017. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 31 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract including modified indemnification with the Crowne Plaza Hotel Concord in an amount not to exceed $12,000 for the Heritage Project, Breaking Barriers training event scheduled for March 1, 2017. (100% State Foster Parent Recruitment, Retention and Support Grant)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 32 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a purchase order with Goodyear Tire in an amount not to exceed $180,000 for tire supply services, for the period January 1 through December 31, 2017, Countywide. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 33 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a novation contract with Contra Costa Crisis Center, in an amount not to exceed $100,672 to provide crisis intervention, suicide prevention and mental health rehabilitative services for the period July 1, 2016 through June 30, 2017, with a six-month automatic extension through December 31, 2017 in an amount not to exceed $50,336. (100% Mental Health Realignment)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 34 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a novation    December 13, 2016 Contra Costa County Board of Supervisors 9 C. 34 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a novation contract with Rainbow Community Center of Contra Costa County in an amount not to exceed $495,267 to provide specialized behavioral health treatment services to members of the lesbian, gay, bisexual, transgender, queer and questioning community and their families in Central and East Contra Costa County for the period July 1, 2016 through June 30, 2017, with a six-month automatic extension through December 31, 2017 in an amount not to exceed $247,633. (16% Federal Financial Participation; 84% Mental Health Services Act)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 35 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Carlos Zapata, M.D., in an amount not to exceed $174,720 to provide outpatient psychiatric care to mentally ill adults in Central Contra Costa County, for the period December 1, 2016 through November 30, 2017. (100% Mental Health Realignment)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 36 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Jack E. Dudler, M.D., in an amount not to exceed $150,000 to continue providing primary care services to Contra Costa Health Plan members and County recipients, for the period December 1, 2016 through November 30, 2018. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 37 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a novation contract with Touchstone Counseling Services, Inc., in an amount not to exceed $160,000 to provide mental health services to CalWORKS recipients for the period July 1, 2016 through June 30, 2017, with a six-month automatic extension through December 31, 2017 in an amount not to exceed $80,000. (100% State CalWORKS program fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 38 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a novation contract with Stand! For Families Free of Violence, in an amount not to exceed $139,500, to provide mental health services to CalWORKs participants, for the period from July 1, 2016 through June 30, 2017, with a six-month automatic extension through December 31, 2017, in an amount not to exceed $69,750. (100% CalWORKs)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 39 APPROVE and AUTHORIZE the Human Resources Director, or designee, to execute a contract amendment, effective December 1, 2016, with Massachusetts Mutual Life Insurance Company (MassMutual) to clarify the distribution process for the Reimbursement Budget Account associated with the County 457 Deferred Compensation Plan. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 40 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract    December 13, 2016 Contra Costa County Board of Supervisors 10 C. 40 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with R. Mason Coleman, M.D., Inc., effective February 1, 2017, to increase the payment limit by $48,000 to a new payment limit of $1,023,000 to provide additional hours of radiology services at Contra Costa Regional Medical Center and Health Centers, with no change in the original term of April 1, 2014 through March 31, 2017. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 41 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Uplift Family Services, a non-profit corporation, effective January 1, 2017, to increase the payment limit by $6,750 to a new payment limit of $756,750, to include respite care services for the period of July 1, 2016 through June 30, 2017. (100% State)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 42 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Lutheran Social Services of Northern California, a non-profit corporation, effective February 1, 2017, to increase the payment limit by $110,250 to a new payment limit of $282,409, to provide additional transitional housing assistance for emancipated youth, for the period July 1, 2016 through June 30, 2017. (100% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 43 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order with Groupware Technology, Inc., in an amount not to exceed $524,903 for new and expanded ccLink electronic health record data storage equipment and three years of support services for the period October 31, 2016 through October 30, 2019. (100% Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 44 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order amendment with Beckman Coulter, Inc., to increase the payment limit by $2,200,000 to a new payment limit of $2,917,667 for rental of immunoassay analyzers and supplies and reagents for the clinical laboratory at the Contra Costa Regional Medical and Health Centers, with no change in the original term of May 15, 2013 through May 14, 2019. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 45 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Valerie Gulyash in an amount not to exceed $146,060 to provide consulting and technical assistance to the Department for the Keane Chargemaster Billing and EPIC Electronic Medical Record Systems used at Contra Costa Regional Medical Center, for the period January 1 through December 31, 2017. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 46 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services    December 13, 2016 Contra Costa County Board of Supervisors 11 C. 46 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order with Hyland Software, Inc., in an amount not to exceed $165,000, for annual software maintenance and licensing for OnBase Document Management and Image Scanning Software for the period January 1 through December 31, 2017. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 47 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order to Groupware Technology, Inc., in an amount not to exceed $370,345 and execute a Rubrik Product Warranty and Support Services Policy with Rubrik, Inc., for new Rubrik R348 hardware and support services for the period November 1, 2016 through October 31, 2017. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 48 APPROVE and AUTHORIZE the County Administrator, or designee, to amend a contract with Nielsen Merksamer Parrinello Gross & Leoni LLP, effective January 1, 2017, to extend the term from December 31, 2016 through December 31, 2017 and increase the payment limit by $180,000 to a new payment limit of $900,000 for continued state advocacy services. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 49 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with We Care Services for Children to increase the payment limit by $11,088 to a new payment limit of $232,445, to provide cost of living increases for State preschool services, with no change to term July 1, 2016 through June 30, 2017. (100% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 50 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with First Baptist Church of Pittsburg, California in an amount not to exceed $2,089,154, for Head Start Delegate Agency childcare services for the term January 1, 2017 through December 31, 2017. (100% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 51 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Richmond Elementary School, Inc., to increase the payment limit by $10,560 to a new payment limit of $221,376, to provide cost of living expenses for State preschool services with no changes to term July 1, 2016 through June 30, 2017. (100% State)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 52 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Little Angels Country School, LLC, to increase the payment limit by $32,076 to a new payment limit of $275,569, to provide cost of living increases for State Preschool services, with no change to term July 1, 2016 through June 30, 2017. (100% State)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor December 13, 2016 Contra Costa County Board of Supervisors 12  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 53 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with First Baptist Church of Pittsburg, California, to increase the payment limit by $44,614 to a new payment limit of $387,878 to provide cost of living increases for Early Head Start Program Enhancement and State General Childcare Development services with no change to term July 1, 2016 through June 30, 2017.(63% State, 37% Federal)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 54 APPROVE and AUTHORIZE the County Administrator, or designee, to amend a contract with Alcalde & Fay, effective January 1, 2017, to extend the term from December 31, 2016 through December 31, 2017 and increase the payment limit by $103,000 to a new payment limit of $308,392 for continued federal advocacy services. (100% General Fund)       CORRECTED to READ: APPROVE and AUTHORIZE the County Administrator, or designee, to amend a contract with Alcalde & Fay, effective January 1, 2017, to extend the term from December 31, 2016 through December 31, 2017 and increase the payment limit by $108,500 to a new payment limit of $525,392 for continued federal advocacy services.    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 55 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with First Baptist Church of Pittsburg, to increase the payment limit by $101,192 to a new payment limit of $1,019,100, to pass through the cost of living increase for State Preschool, Pre-kindergarten Literacy and Early Head Start Program services, with no change to term July 1, 2016 through June 30, 2017. (88% State, 12% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 56 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with First Baptist Church of Pittsburg, California, to increase the payment limit by $55,250 to a new amount not to exceed $1,441,656, to provide childcare services at Fairgrounds Children’s Center, with no change to term July 1, 2016 through June 30, 2017. (21% Federal, 79% State)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other Actions   C. 57 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to issue a Request for Proposals in an amount not to exceed $600,000 for the Family Preservation and Support Program for the period July 1, 2017 through June 30, 2018.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 58 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to issue a Request for Proposals in an amount not to exceed $1,600,000 for the Differential Response Program, Path 2 Case Management services for the period July 1, 2017 through June 30, 2018.        December 13, 2016 Contra Costa County Board of Supervisors 13  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 59 APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute the Memorandum of Understanding designating Zone 7 of the Alameda County Flood Control and Water Conservation District as the local Groundwater Sustainability Agency under the Sustainable Groundwater Management Act for the portion of the Livermore-Amador Valley Groundwater Basin (No. 2-10) that lies within Contra Costa County, as recommended by the Transportation, Water and Infrastructure Committee. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 60 ADOPT Resolution No. 2016/670 granting a pipeline franchise to Plains Products Terminals LLC, pursuant to the terms and conditions of County Ordinance No. 2013-19 and County Resolution No. 2013/305 for pipelines located in the unincorporated area of Martinez, as recommended by the Public Works Director. (Revenue accrues to the General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 61 ACCEPT the North Richmond Waste & Recovery Mitigation Fee Joint Expenditure Planning Committee Annual Report for 2016, as recommended by the Conservation and Development Director. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 62 ACCEPT the recommendation of the Library Commission's revitalization ad hoc committee to REAUTHORIZE the Library Commission through December 31, 2019. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 63 APPROVE Conflict of Interest Code for the West County Wastewater District, as recommended by the County Counsel.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 64 ACCEPT the Treasurer's Quarterly Investment Report as of September 30, 2016, as recommended by the Treasurer-Tax Collector.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 65 APPROVE the delegation of authority to the County Treasurer for investing and reinvesting County funds and the funds of other depositors in the County treasury, or to sell or exchange securities so purchased, pursuant to section 53607 of the State Government Code.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 66 DECLARE the candidates who filed for an office for which the number of candidates is equal to or    December 13, 2016 Contra Costa County Board of Supervisors 14 C. 66 DECLARE the candidates who filed for an office for which the number of candidates is equal to or less than the number required to be elected as "Appointed-in-Lieu of Election" or "Appointed" at the November 8, 2016 Presidential General Election, as recommended by the Clerk Recorder. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 67 ACCEPT the results of offices and county measures of the November 8, 2016 Presidential General Election, as recommended by the Clerk Recorder. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 68 APPROVE the list of providers recommended by Contra Costa Health Plan's Peer Review and Credentialing Committee on November 8, 2016, and by the Health Services Director, as required by the State Departments of Health Care Services and Managed Health Care, and the Centers for Medicare and Medicaid Services.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 69 APPROVE the list of providers recommended by Contra Costa Health Plan's Medical Director on October 25, 2016, and by the Health Services Director, as required by the State Departments of Health Care Services and Managed Health Care, and the Centers for Medicare and Medicaid Services.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 70 ACCEPT and APPROVE the revised Head Start Policy Council Bylaws for the Community Services Bureau, as recommended by the Employment and Human Services Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 71 ACCEPT the 2016 Advisory Body Annual Report for the Affordable Housing Finance Committee, as recommended by the Conservation and Development Director. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 72 ACCEPT the Contra Costa County Fish and Wildlife Committee 2016 Annual Report, as recommended by the Fish and Wildlife Committee. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover   GENERAL INFORMATION The Board meets in all its capacities pursuant to Ordinance Code Section 24-2.402, including as the Housing Authority and the Successor Agency to the Redevelopment Agency. Persons who wish to address the Board should complete the form provided for that purpose and furnish a copy of any written statement to the Clerk. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the Clerk of the Board to a majority of the members of the Board of Supervisors less than 72 hours prior to that meeting are available for public inspection at 651 Pine Street, First Floor, Room 106, Martinez, CA 94553, during normalDecember 13, 2016 Contra Costa County Board of Supervisors 15 are available for public inspection at 651 Pine Street, First Floor, Room 106, Martinez, CA 94553, during normal business hours. All matters listed under CONSENT ITEMS are considered by the Board to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the time the Board votes on the motion to adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments from those persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Supervisors can be submitted to the office of the Clerk of the Board via mail: Board of Supervisors, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913. The County will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk, Room 106. Copies of recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make the necessary arrangements. Forms are available to anyone desiring to submit an inspirational thought nomination for inclusion on the Board Agenda. Forms may be obtained at the Office of the County Administrator or Office of the Clerk of the Board, 651 Pine Street, Martinez, California. Applications for personal subscriptions to the weekly Board Agenda may be obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The weekly agenda may also be viewed on the County’s Internet Web Page: www.co.contra-costa.ca.us STANDING COMMITTEES The Airport Committee (Supervisors Karen Mitchoff and Mary N. Piepho) meets quarterly on the fourth Monday of the month at 12:30 p.m. at Director of Airports Office, 550 Sally Ride Drive, Concord. The Family and Human Services Committee (Supervisors Candace Andersen and Federal D. Glover) meets on the first Monday of the month at 1:00 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Finance Committee (Supervisors Federal D. Glover and John Gioia) meets on the second Monday of the month at 1:30 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Hiring Outreach Oversight Committee (Supervisors John Gioia and Federal Glover) To be determined The Internal Operations Committee (Supervisors Candace Andersen and Karen Mitchoff) meets on the second Monday of the month at 9:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Legislation Committee (Supervisors Karen Mitchoff and Mary N. Piepho) meets on the first Thursday of the month at 11:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Public Protection Committee (Supervisors John Gioia and Federal D. Glover) meets on the second Monday of the month at 11:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Transportation, Water & Infrastructure Committee (Supervisors Candace Andersen and Mary N. Piepho) meets on the first Thursday of the month at 1:30 p.m. in Room 101, County Administration Building, 651 Pine Street, December 13, 2016 Contra Costa County Board of Supervisors 16 Martinez. Airports Committee See above Family & Human Services Committee See above Finance Committee See above Hiring Outreach Oversight Committee See above Internal Operations Committee See above Legislation Committee See above Public Protection Committee See above Transportation, Water & Infrastructure Committee See above PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO (2) MINUTES A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings. Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order): Contra Costa County has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings: AB Assembly Bill ABAG Association of Bay Area Governments ACA Assembly Constitutional Amendment ADA Americans with Disabilities Act of 1990 AFSCME American Federation of State County and Municipal Employees AICP American Institute of Certified Planners AIDS Acquired Immunodeficiency Syndrome ALUC Airport Land Use Commission AOD Alcohol and Other Drugs ARRA American Recovery & Reinvestment Act of 2009 BAAQMD Bay Area Air Quality Management District BART Bay Area Rapid Transit District BayRICS Bay Area Regional Interoperable Communications System BCDC Bay Conservation & Development Commission BGO Better Government Ordinance BOS Board of Supervisors CALTRANS California Department of Transportation CalWIN California Works Information Network CalWORKS California Work Opportunity and Responsibility to Kids CAER Community Awareness Emergency Response CAO County Administrative Officer or Office CCCPFD (ConFire) Contra Costa County Fire Protection District CCHP Contra Costa Health Plan CCTA Contra Costa Transportation Authority December 13, 2016 Contra Costa County Board of Supervisors 17 CCRMC Contra Costa Regional Medical Center CCWD Contra Costa Water District CDBG Community Development Block Grant CFDA Catalog of Federal Domestic Assistance CEQA California Environmental Quality Act CIO Chief Information Officer COLA Cost of living adjustment ConFire (CCCFPD) Contra Costa County Fire Protection District CPA Certified Public Accountant CPI Consumer Price Index CSA County Service Area CSAC California State Association of Counties CTC California Transportation Commission dba doing business as DSRIP Delivery System Reform Incentive Program EBMUD East Bay Municipal Utility District ECCFPD East Contra Costa Fire Protection District EIR Environmental Impact Report EIS Environmental Impact Statement EMCC Emergency Medical Care Committee EMS Emergency Medical Services EPSDT Early State Periodic Screening, Diagnosis and Treatment Program (Mental Health) et al. et alii (and others) FAA Federal Aviation Administration FEMA Federal Emergency Management Agency F&HS Family and Human Services Committee First 5 First Five Children and Families Commission (Proposition 10) FTE Full Time Equivalent FY Fiscal Year GHAD Geologic Hazard Abatement District GIS Geographic Information System HCD (State Dept of) Housing & Community Development HHS (State Dept of ) Health and Human Services HIPAA Health Insurance Portability and Accountability Act HIV Human Immunodeficiency Syndrome HOV High Occupancy Vehicle HR Human Resources HUD United States Department of Housing and Urban Development IHSS In-Home Supportive Services Inc. Incorporated IOC Internal Operations Committee ISO Industrial Safety Ordinance JPA Joint (exercise of) Powers Authority or Agreement Lamorinda Lafayette-Moraga-Orinda Area LAFCo Local Agency Formation Commission LLC Limited Liability Company LLP Limited Liability Partnership Local 1 Public Employees Union Local 1 LVN Licensed Vocational Nurse MAC Municipal Advisory Council MBE Minority Business Enterprise M.D. Medical Doctor M.F.T. Marriage and Family Therapist MIS Management Information System MOE Maintenance of Effort December 13, 2016 Contra Costa County Board of Supervisors 18 MOU Memorandum of Understanding MTC Metropolitan Transportation Commission NACo National Association of Counties NEPA National Environmental Policy Act OB-GYN Obstetrics and Gynecology O.D. Doctor of Optometry OES-EOC Office of Emergency Services-Emergency Operations Center OPEB Other Post Employment Benefits OSHA Occupational Safety and Health Administration PARS Public Agencies Retirement Services PEPRA Public Employees Pension Reform Act Psy.D. Doctor of Psychology RDA Redevelopment Agency RFI Request For Information RFP Request For Proposal RFQ Request For Qualifications RN Registered Nurse SB Senate Bill SBE Small Business Enterprise SEIU Service Employees International Union SUASI Super Urban Area Security Initiative SWAT Southwest Area Transportation Committee TRANSPAC Transportation Partnership & Cooperation (Central) TRANSPLAN Transportation Planning Committee (East County) TRE or TTE Trustee TWIC Transportation, Water and Infrastructure Committee UASI Urban Area Security Initiative VA Department of Veterans Affairs vs. versus (against) WAN Wide Area Network WBE Women Business Enterprise WCCTAC West Contra Costa Transportation Advisory Committee December 13, 2016 Contra Costa County Board of Supervisors 19 RECOMMENDATION(S): Presentation recognizing the Contra Costa County Fire Protection District for placing first in the Maritime section, and the Hazardous Materials Incident Response Team for placing second in the Hazardous Material Response section at the 2016 Urban Shield Exercise. FISCAL IMPACT: None. BACKGROUND: The Contra Costa County Fire Protection District participated in the Maritime/Fire/Rescue section of Urban Shield 2016. Maritime/Fire/Rescue teams were presented with realistic, mentally and physically challenging training scenarios that required them to demonstrate their ability to operate in an “all risk” environment. Examples of “all-risk” include searching for persons reported overboard, in-water rescues, and responding to reports of an oil spill followed by the provision of EMS for sick and/or injured survivors. Boat handling, navigation, use of navigation aid, marlinspike seamanship and familiarity with maritime rescue tools and equipment were also evaluated. The APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Randy Sawyer, 925-335-3210 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Randy Sawyer, Marcy Wilhelm, Tasha Scott PR.2 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:December 13, 2016 Contra Costa County Subject:2016 Urban Shield Presentation December 13, 2016 Contra Costa County Board of Supervisors 20 BACKGROUND: (CONT'D) Health Services Hazardous Materials Response Team participated in the Hazardous Materials Response section of Urban Shield 2016. Hazardous materials response teams were required to demonstrate their abilities in a series of realistic, mentally and physically challenging, state-of-the-art training scenarios to respond to the uncontrolled releases of hazardous substances during transportation or at fixed facilities as well as incidents involving weapons of mass destruction. Six different areas of response were evaluated as follows: • Biological – Response to an unknown biological weapon lab to determine with testing it was a botulism Lab. • Chemical – Determine what agent a victim was exposed to based on signs and symptoms and testing, determine he was an innocent victim of a mustard agent exposure • Radiological - Response to a home that was issued a search warrant due to possession of a stolen soil density gauge. House had radiological sources and an explosives lab, and a suspected radiological dispersion device • Rail/chemical – Response to a railcar of hydrogen fluoride that was tampered with and releasing hydrogen fluoride and the assignment was to stop the leak • Chemical Attack – Response to a nerve agent on a bus and the assignment was to find and inactivate dispersal device and rescue an unconscious victim from the bus • Rail/Chemical – Develop and implement a plume model assignment to assess worst case scenario from the hydrogen fluoride railcar release and identifying the population of the potentially affected area Each team was given two (2) hours to solve each scenario. Each Marine and HazMat Response Team was graded on their ability to assess the threat, determine an action plan to mitigate the situation, and exercising that plan. This annual competition challenges and prepares local Marine and HazMat response teams for an actual marine and a chemical/biological/nuclear incident in the San Francisco Bay Area. The Contra Costa County Fire District Marine members included: Battalion Chief Jim Huntze, Captain Whit MacDonald, Captain Chuck Stark, Firefighter Wes Balthazar, and Firefighter Brandon Burruss. The Contra Costa Hazardous Materials Incident Response Team has won this event twice and came in second and third in the same year another time. The team participating this year included: Maria Duazo (Hazardous Materials Response Team Lead), Daniel Vazquez, Trisha Asuncion, Hung Pham, David LeCount, Ellen Dempsey, and Seth Heller. Contra Costa County Fire Protection District and the Health Services Hazardous Materials Programs are working closely together in responding to hazardous materials incidents. This includes how they will be dispatched to incidents, establishment of incident command at the incident, and developing protocols on responding to incidents within the Contra Costa County Fire Protection District’s jurisdictional borders to hazardous materials incidents. December 13, 2016 Contra Costa County Board of Supervisors 21 RECOMMENDATION(S): RECOGNIZE the County’s Public Works Department for achieving the Certificate of Re-Accreditation and the Flood Control and Water Conservation District for achieving the Certificate of Accreditation from the American Public Works Association (APWA), acknowledging their commitment to continuous improvement in the delivery of Public Works and Flood Control operations and services to the community, as recommended by the Public Works Director and Chief Engineer, Countywide. FISCAL IMPACT: No fiscal impact BACKGROUND: On August 16, 2016, the Public Works Department submitted the "Accreditation Report 2016" to the Board of Supervisors for Acceptance. As presented, in preparation for our 2016 site visit by the American Public Works Association (APWA), we reviewed all of our practices, policies and procedures. On October 3-5, 2016, APWA evaluators visited the Glacier Drive, Martinez facility and reviewed a large sampling of our work product to determine if we qualified for Re-Accreditation. In addition APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Carrie Ricci, (925) 313-2235 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: PR.1 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:December 13, 2016 Contra Costa County Subject:PRESENTATION for Public Works Department and Flood Control and Water Conservation District Accreditation December 13, 2016 Contra Costa County Board of Supervisors 22 BACKGROUND: (CONT'D) to the Public Works Department, the Flood Control and Water Conservation District also applied for independent accreditation by the APWA. During the same visit in October the APWA evaluators reviewed a large sampling of the District's work product to determine if they qualified on their own for Accreditation. We are proud to inform the Board of Supervisors that as of October 14, 2016, the Public Works Department achieved our goal of Re-Accreditation, and especially proud to announce the first independent district Accreditation in California for the Contra Costa County Flood Control and Water Conservation District. CONSEQUENCE OF NEGATIVE ACTION: The District and Department will not be recognized for the completed Accreditation and Re-Accreditation, respectively, by the American Public Works Association. ATTACHMENTS Press Release December 13, 2016 Contra Costa County Board of Supervisors 23 Page 1 of 2 FOR IMMEDIATE RELEASE: CONTACT: Laura Bynum APWA Media Relations/Communications Manager (202) 218-6736 lbynum@apwa.net Contra Costa County’s Public Works Department Awarded Fourth Re-Accreditation - Flood Control and Water Conservation District Receives Accreditation KANSAS CITY, MO. – November 14, 2016 – Initially accredited in July 2001, Contra Costa County’s Public Works Department was recently awarded a prestigious fourth American Public Works Association (APWA) Re-Accreditation. Newer to the program, the Contra Costa County Flood Control and Water Conservation District was awarded an initial Accreditation; one of the first independent flood control districts to receive such accreditation by the APWA. The APWA Accreditation program recognizes public works agencies that go beyond the requirements of the management practices established nationally in the public works industry, as contained in the APWA Public Works Management Practices Manual. “Contra Costa’s APWA Re-Accreditation is a program that enhances the effectiveness of our Public Works Department, and that has been accomplished over a lengthy period of time with four APWA Re- Accreditations since our initial Accreditation in July, 2001,” said Public Works Director, Julia Bueren. “With the APWA Re- Accreditation, the Public Works Department has updated and recommitted to concepts of continuous improvement and in-depth self-assessment of our agency’s policies, procedures and practices,” Bueren said. The Contra Costa County Flood Control and Water Conservation District and the Public Works Department staff will be presented its initial Accreditation and Fourth Re-Accreditation plaques respectively by APWA President Ron Calkins, P.E., PWLF, of Ventura, CA on December 13, 2016 at the County Board of Supervisors meeting at 651 Pine Street, Martinez at 9:30 a.m. The Contra Costa County Public Works Department provides for the construction, maintenance and improvement of public infrastructure within the unincorporated area of the county. Public Works maintains 660 miles of roads and 150 miles of streams channels and other drainage facilities, as well as maintenance of 93 county buildings. Key services include Capital Projects Management, Design/Construction, County Surveyor, Airports, Land Development Services, Flood Control, Landscaping, Parks and Recreation, Purchasing Services, Real Estate, Records, Street Lights, Street Sweeping, and Fleet Services. The Flood Control and Water Conservation District covers all of Contra Costa County, including its cities and owns property throughout the county for the purpose of constructing and maintaining regional flood control basins, channels, and creeks. The District’s key services include regional flood protection, and provides technical information and education to cities and residents. For Contra Costa County’s review, a team of public works professionals from Victoria, BC, Pierce County, WA and Kansas City, MO, completed a thorough evaluation of operations during their October, 2016 site visit. “It’s great to have the Contra Costa County Public Works Department reach December 13, 2016 Contra Costa County Board of Supervisors 24 Page 2 of 2 full compliance for the fourth time with their practices. I commend their continued and renewed commitment to the detailed review of the agency’s policies and procedures to qualify again,” said APWA Director of Accreditation, Ann Daniels. The Contra Costa County Public Works Department became the eighth agency in North America to receive Accreditation and was the first county to do so in the State of California. Contra Costa County is joined by other accredited California municipalities, including Alameda City and County, Bakersfield, Berkeley, Encinitas, Fresno, Oakland, Orange County, Palo Alto, Palmdale, San Francisco, San Luis Obispo County, Thousand Oaks, Vallejo. For more information about the Contra Costa County Department of Public Works, contact Director Julia Bueren at Julie.bueren@pw.cccounty.us or Deputy Director Carrie Ricci at: carrie.ricci@pw.cccounty.us. For more information about APWA Accreditation, please contact APWA Director of Accreditation, Ann Daniels at adaniels@apwa.net. For APWA media queries, please contact Laura Bynum, APWA Media Relations and Communications Manager at lbynum@apwa.net. About APWA The American Public Works Association (www.apwa.net) is a not-for-profit, international organization of more than 29,000 members involved in the field of public works. APWA serves its members by promoting professional excellence and public awareness through education, advocacy and the exchange of knowledge. APWA is headquartered in Kansas City, Missouri, has an office in Washington, D.C. and 63 chapters in North America. ### December 13, 2016 Contra Costa County Board of Supervisors 25 RECOMMENDATION(S): CONSIDER Report on Winter Storm Preparedness in Contra Costa County, as recommended by the Chief Engineer, Flood Control & Water Conservation District, Countywide. (Mike Carlson, Public Works Department) FISCAL IMPACT: No fiscal impact BACKGROUND: To remind our communities throughout the County about awareness and preparations for this winter’s rainy season, the Contra Costa County Flood Control and Water Conservation District (Flood Control District) has the following report: Agency Preparations: The County’s Public Works and Flood Control District crews have been working hard to prepare for this winter, and they treat every winter as a potential heavy winter. Regional flood protection facilities and local drainage systems are ready and expected to perform well during large storms, as they have in the past. Key personnel are available to respond to emergencies at any time. As public agencies, we also value the eyes and ears of our residents to identify potential problems, so we have in place APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Tim Jensen, (925) 313-2390 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: David Twa, County Administrator, Betsy Burkhart, CCTV, Mike Carlson, Deputy Chief Engineer, Carrie Ricci, Deputy Public Works Director, Tim Jensen, Flood Control, Catherine Windham, Flood Control D.3 To:Contra Costa County Flood Control District Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:December 13, 2016 Contra Costa County Subject:CONSIDER Report on Winter Storm Preparedness in Contra Costa County, Countywide. December 13, 2016 Contra Costa County Board of Supervisors 26 BACKGROUND: (CONT'D) 24/7 reporting via phone or e-mail. There are 14 Reclamation Districts responsible for the Delta area’s levees in eastern Contra Costa County. They each perform a critical function to protect lives and property. Their staff has been preparing for this winter via inspections, maintenance, restocking supplies, and training. The levees and pumps are ready, and they have trained personnel on standby to respond to any issues that may arise. During storm events, levees will be closely monitored. Key personnel throughout the County are trained and ready to respond to any emergency at any time. In preparation for this winter, the County’s Office of Emergency Services has been coordinating with local, state, and federal agencies to ensure winter preparedness and disaster response. The various County agencies, such as Sheriff, Fire, Health Services, Public Works, Flood Control District, Reclamation Districts, and Animal Services, are partners in disaster preparedness and response. A workshop this fall brought these agencies together to coordinate preparations for whatever this winter brings. These activities keep our County in compliance with the National Weather Service’s “storm ready” rating. Sandbag Stations: Each year the County and cities provide free sand and sandbags to local residents for use in protecting their property from flooding. On December 21, 2015, a sandbag demonstration media event was hosted by Supervisor Gioia. Video footage from that event and a sandbag demonstration guide is available on our website. For more information, visit http://www.cccounty.us/5983/Sandbags. Creek and Channel Safety Awareness: The County’s Creek and Channel Safety Awareness Program annual events continue, including; 1) completing the annual outreach to schools in September; 2) refreshing and adding new warning signs in flood control channels this fall; and 3) coordinating with Contra Costa County Fire Protection District’s Swiftwater Rescue operations. In November, Walnut Creek Intermediate School hosted their second “Stay Out! Stay Alive!” campaign regarding the flood control channel that traverses its campus. See www.cccounty.us/creekandchannelsafety for more information. Media Outreach: In an effort to get the word out to the public, we have worked with our Public Information Officer to send out regular media blasts all winter on flood or weather-related information that would be useful or interesting. Examples include determining if a property is in a flood-prone area, the location of sandbag stations, activities that people can undertake to protect their property from flooding, emergency preparedness, flood forecasting information, or a message from our Creek and Channel Safety Program. Newsletters: Each Board member has a newsletter and e-mail blast they send out generally once a week. We are providing our winter preparation media outreach information to them, and it is distributed across the County through their channels. Website: The Flood Control District has a webpage describing what citizens can do to prepare for this winter’s rainy season. The webpage can be found at http://www.cccounty.us/5906/Flood-Preparedness. Flood Forecasting: In our area, localized heavy rains can happen unexpectedly and streams can rise rapidly, so paying attention to the weather and utilizing forecasting resources is important. The Flood Control District monitors 29 rain gauges and six stream elevation gauges to provide information. We are in the process of installing several more stream gauges with state funding. Our data is used by the National Weather Service to inform their forecasts. We have a custom-made forecasting guide we call “7532 Flood!” We provided information about the guide online, discussed it at numerous agency and public meetings, and have produced a short video on the guide. This information helps public agencies and residents predict the potential for flooding in their community. The webpages are compatible with most mobile devices and can be found at http://www.cccounty.us/RainMap. December 13, 2016 Contra Costa County Board of Supervisors 27 Resource for Cities: Flood Control District staff has combined the above messages into the flood preparedness webpages as a resource for cities. Staff is also available to provide input on winter preparation messages produced by cities, as well as to speak on winter preparedness at city-hosted meetings. The above information will be sent to media outlets and community sites to coincide with this Board action. Key staff members are available to answer questions, attend community meetings, or be interviewed upon request. The Chief Engineer, Flood Control District recommends that the Board accept the above report, and the personally presented report, on flood preparedness in Contra Costa County. CONSEQUENCE OF NEGATIVE ACTION: If this Board Order is not adopted, members of the public may not receive important information about flood preparedness and creek and channel safety. CHILDREN'S IMPACT STATEMENT: The Flood Control District will continue to work with schools and youth-based groups within the County to educate children about safety regarding creeks and flood control channels. December 13, 2016 Contra Costa County Board of Supervisors 28 RECOMMENDATION(S): 1. INTRODUCE Ordinance No. 2016-24, which would require drug manufacturers to establish a stewardship program for the collection and disposal of unwanted drugs, WAIVE reading, and FIX December 20, 2016, for adoption. 2. DIRECT the Public Health Director to advocate the adoption of similar ordinances by the cities and towns in this county. 3. DIRECT the Public Health Director to consult with representatives of the drug manufacturers to be subject to Ordinance No. 2016-24 regarding the process for compliance with its terms. 4. DIRECT the Public Health Director to prepare and present a report to the Board on the status of implementation of Ordinance No. 2016-24, including city and town ordinance adoptions and manufacturer responses, by June 6, 2017. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Enid Mendoza, (925) 335-1039 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: Daniel Peddycord, Sharon L. Anderson D.4 To:Board of Supervisors From:FAMILY & HUMAN SERVICES COMMITTEE Date:December 13, 2016 Contra Costa County Subject:Introduction of Ordinance No. 2016-24, establishing a pharmaceutical drug stewardship program in the unincorporated area December 13, 2016 Contra Costa County Board of Supervisors 29 FISCAL IMPACT: There is no anticipated impact to the County general fund. The proposed Safe Drug Disposal Ordinance would require the producers of covered drugs to fully fund the administrative and operational cost of an approved product stewardship program for the safe disposal of prescription drugs. Revenue from proposed fees to be paid by producers would cover costs incurred by the County health officer related to the inspection of stewardship plans and any related investigation, audits, enforcement and adjudication. BACKGROUND: On April 27, 2010, the Board adopted a resolution supporting Extended Producer Responsibility. It was noted that local governments do not have the resources to adequately address the rising volume of discarded products and that there are significant environmental and health impacts associated with improper management of universal wastes, sharps and other products. Extended producer responsibility (EPR) laws, sometimes referred to as product stewardship laws, assign responsibility for end-of-product life management of consumer products on the manufacturers of those products. Despite association between prescription opioid sales and the increase in accidental deaths from drug overdose there is currently no mandatory statewide drug stewardship program for unwanted household drugs in California. In March 2012, Supervisor Mary Piepho presented a resolution to the Board declaring March as “Prescription Drug Abuse Awareness Month.” Comment was made regarding the importance of safely storing and disposing of medications. Subsequently, at an April 28, 2012, Prescription Drug Take Back event, Supervisor Piepho noted that her office was working with County departments to review and evaluate a “Safe Medication Disposal” ordinance for Contra Costa County. On March 3, 2015, the Board adopted a resolution recognizing March as Prescription Drug Awareness month to bring attention to the seriousness and significance of deaths associated with the misuse of prescription drugs. Supervisor Candace Andersen referenced the importance of disposing unwanted medications when they are no longer needed and Supervisor Piepho indicated that she hoped the County would soon be able to adopt a safe drug disposal ordinance, following Alameda County’s lead. December 6, 2016 Board meeting On December 6, 2016, a proposed Safe Drug Disposal Ordinance was presented to the Board for consideration. At the Board meeting, several public speakers urged the Board to expand the reach of the ordinance to include non-prescription drugs. The Board continued the item to December 13, 2016, to allow time for further staff study of problems related to non-prescription drugs in the unincorporated area that might be addressed by a revised ordinance. Public Health staff has gathered data and other material relevant to the use of non-prescription drugs and determined that confirms that the unintentional consumption of non-prescription drugs by children in Contra Costa County is a significant problem. In 2015, 2,800 of 6,500 calls from within Contra Costa County to the State Poison Control Center involved children under 5 who had unintentionally overdosed on prescription or non-prescription drugs. The most common non-prescription drugs resulting in calls to the State Poison Control Center were ibuprofen, acetaminophen, antihistamines and dextromethorphan, a cough suppressant in many cough syrups. Consistent with the above findings, proposed Ordinance No. 2016-24 has been revised to require drug manufacturers to establish programs to take back both prescription and non-prescription medication. Ordinance Development Additional background about the development of this ordinance is included in the December 6, 2016, Board Order from the Family and Human Services Committee. Summary of Ordinance The proposed ordinance, which is similar to ordinances adopted by other counties, would require drug December 13, 2016 Contra Costa County Board of Supervisors 30 manufacturers to establish and pay for a collection system. The goal would be to establish at least three drop-off sites in each of the five supervisorial districts in locations that allow for convenient and equitable access by residents of the unincorporated areas of those districts. If achievement of this goal is not feasible in a supervisorial district, the stewardship program would need to provide for a mail-back service and periodic take-back events that are at least six hours in length, held a least once per quarter and located in at least three locations in the district. Under the proposed ordinance, preference would be given to having retail pharmacies and law enforcement agencies serve as collectors. In addition, mail-back services would need to be made available to individuals who are disabled or homebound. If adopted, the proposed ordinance would require the producer of a covered drug to submit a product stewardship plan to the County health officer, describing how it would provide for the disposal options described above. Covered drugs include both prescription and non-prescription drugs. The proposed ordinance would allow a producer to satisfy its obligations either individually or jointly with other producers, in the form of a stewardship organization. As drafted, the ordinance would require producers to provide notice to all retail pharmacies and all law enforcement agencies located in the County of the opportunity to participate as collectors. Enforcement Section 53069.4 of the Government Code authorizes the County to impose administrative fines for violation of any ordinance. This statute authorizes administrative fines of $100 for a first violation, $200 for a second violation within one year and $500 for a third violation within a year. Acts or omissions in violation of an ordinance that continue from day to day would be considered separate violations on each day. For example, a producer’s failure to file a timely stewardship plan would subject the producer to a $100 fine the first day, $200 fine the second day and $500 every day thereafter until the plan is filed. If the violation continued for 30 days, the fine would be $14,300. The above administrative fine amounts are identical to the fines for criminal infractions. However, administrative fines are imposed administratively as opposed to prosecuting a violator in criminal court. Proposed Ordinance No. 2016-24 has been revised to include provisions for administrative fines. As with other County ordinances, Ordinance No. 2016-24 could also be enforced under Division 14 of the County Ordinance Code. Under Chapter 14-8, a violation of Ordinance No. 2016-24 would be a criminal infraction, punishable by fines in the same amounts stated above, including fines for continuing violations. Infraction fines are set by statute. (Gov. Code, § 25132, subd. (b.)) Ordinance No. 2016-24 would amend Section 14-8.008 of the County Ordinance Code to authorize the Health Services director to issue infraction citations to violators of Ordinance No. 2016-24. CONSEQUENCE OF NEGATIVE ACTION: If Ordinance No. 2016-24 is not introduced, the proposed drug stewardship program would not go into effect. CLERK'S ADDENDUM Speakers:  Andria Ventura, Clean Water Action; Melody LaBella, CCC Central Sanitation District; Angela Lowrey, Delta Diablo; Sue A. Stephenson, Dublin San Ramon Service District; Heide Sanborn, California Product Stewardship Council; Steve Linsley, West County Wastewater District; Jaime Rich, CCC MEDS Coalition (handout attached); Patty Hoyt, CCC MEDS Coalition (handout attached). The following did not wish to speak but left written comments for the Board's consideration (attached): Nabila Sher, Alcohol, Marijuana Prescription Drug Coalition.  AGENDA ATTACHMENTS Ordinance 2016 clean Ordinance 2016 Redline MINUTES ATTACHMENTS Correspondence Received December 13, 2016 Contra Costa County Board of Supervisors 31 December 13, 2016 Contra Costa County Board of Supervisors 32 December 13, 2016 Contra Costa County Board of Supervisors 33 December 13, 2016 Contra Costa County Board of Supervisors 34 December 13, 2016 Contra Costa County Board of Supervisors 35 December 13, 2016 Contra Costa County Board of Supervisors 36 December 13, 2016 Contra Costa County Board of Supervisors 37 December 13, 2016 Contra Costa County Board of Supervisors 38 December 13, 2016 Contra Costa County Board of Supervisors 39 December 13, 2016 Contra Costa County Board of Supervisors 40 December 13, 2016 Contra Costa County Board of Supervisors 41 December 13, 2016 Contra Costa County Board of Supervisors 42 December 13, 2016 Contra Costa County Board of Supervisors 43 December 13, 2016 Contra Costa County Board of Supervisors 44 December 13, 2016 Contra Costa County Board of Supervisors 45 December 13, 2016 Contra Costa County Board of Supervisors 46 December 13, 2016 Contra Costa County Board of Supervisors 47 December 13, 2016 Contra Costa County Board of Supervisors 48 December 13, 2016 Contra Costa County Board of Supervisors 49 December 13, 2016 Contra Costa County Board of Supervisors 50 December 13, 2016 Contra Costa County Board of Supervisors 51 December 13, 2016 Contra Costa County Board of Supervisors 52 December 13, 2016 Contra Costa County Board of Supervisors 53 December 13, 2016 Contra Costa County Board of Supervisors 54 December 13, 2016 Contra Costa County Board of Supervisors 55 December 13, 2016 Contra Costa County Board of Supervisors 56 December 13, 2016 Contra Costa County Board of Supervisors 57 December 13, 2016 Contra Costa County Board of Supervisors 58 December 13, 2016 Contra Costa County Board of Supervisors 59 December 12, 2016    Contra Costa County Board of Supervisors 651 Pine Street Martinez, CA 94553 Dear Supervisors Andersen, Gioia, Glover, Mitchoff and Piepho: On behalf of the Center for Human Development, ADAPT (Alcohol and Drug Abuse Prevention Team) Lamorinda and the Contra Costa MEDS (Medicine Education Disposal Safety) Coalition, I would like to commend the Contra Costa County Board of Supervisors on addressing the serious problem of effectively managing pharmaceutical waste in our County. I was present at the first public discussion of the Ordinance at the Family and Human Services Committee meeting. I spoke then to the subject of access and the importance of reducing access to these often abused drugs. I also spoke to convenience and making safe disposal as easy as possible for consumers. The easier it is, the more likely that consumers will get rid of their unwanted drugs in responsible ways. As you are aware, prescription drug abuse has become a national epidemic and one of the key contributors to this national health crisis is the easy access there is to potentially dangerous and addictive medication by drug seeking teens and adults. One of the goals of ADAPT Lamorinda (which has been in existence for seven years) is to reduce prescription drug abuse for all ages. The Drug Disposal Ordinance that is being proposed would provide much needed disposal opportunities for medications that are causing an alarming number of addictions and overdoses in Contra Costa County and are polluting our water, which affects both humans and our wildlife. I was also at the reading of the ordinance to the full Board of Supervisors last Tuesday. I am all for working to make this bill as far reaching as possible. I believe that tomorrow the Board will hear more information on the inclusion of over the counter drugs in the language of the ordinance. These drugs definitely contribute to overdoses amongst all ages. I would also like to see the ordinance enlarged to include incorporated as well as unincorporated parts of the County. Thank you for taking the lead in protecting both our people and our environment. We applaud your efforts and invite you to let us know how we can be of support in moving this ordinance forward through approval and implementation. Respectfully, Jaime Rich  Environmental Prevention Program Director  Center for Human Development  901 Sunvalley Blvd.  Concord, 94520  Jaime@chd‐prevention.org/925‐349‐7338    December 13, 2016 Contra Costa County Board of Supervisors 60 RECOMMENDATION(S): 1. OPEN the public hearing regarding the proposed adjustment of the Agricultural Preserve 5-74 boundaries, RECEIVE testimony, and CLOSE the public hearing. 2. FIND the proposed actions are consistent with the Williamson Act and the County's Williamson Act Program. 3. ADOPT Resolution No. 2016/548 to: A. ADOPT the seven (7) findings listed in Section B of this Board Order; B. RESCIND the existing Land Conservation Contract No. 5-74 as to one legal parcel approximately 585 acres in size, comprised of Assessor's Parcel Nos. 003-010-016, 003-010-017, 007-140-006, 007-150-017 & 007-150-018; C. APPROVE Lot Line Adjustments LL15-0019 and LL15-0020, which adjust the boundaries of Agricultural Preserve 5-74; D. APPROVE Land Conservation Contract AP16-0002 covering the newly configured parcel. E. FIND the proposed actions are exempt from the California Environmental Quality Act (CEQA) under California Code of Regulations, Title 14, Sections 15305, 15317, and 15061 (b) (3); APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: John Oborne 674-7793 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D.5 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:December 13, 2016 Contra Costa County Subject:Williamson Act Contract AP16-0002 - Nunn /Contra Costa Water District Lot Line Adjustment December 13, 2016 Contra Costa County Board of Supervisors 61 RECOMMENDATION(S): (CONT'D) > F. DIRECT the Director of Conservation and Development, or his designee, to record on the deed for the reconfigured property Lot Line Adjustments LL15-0019 and LL15-0020, record Resolution No. 2016/548, and record Land Conservation Contract AP16-0002, with the County Clerk Recorder,and forward copies of the recorded documents to the California Department of Conservation, and the County Assessor's Office. G. DIRECT the Director of Conservation and Development, or his designee, to file a CEQA Notice of Exemption with the County Clerk Recorder. 4. AUTHORIZE the Chair of the Board of Supervisors to execute, on behalf of the County, Land Conservation Contract AP16-0002 with Owners Ronald and Shirley Nunn. FISCAL IMPACT: None.The Applicant is responsible for all application processing costs. BACKGROUND: Ronald and Shirley Nunn ("Owners") own one legal parcel, approximately 585-acres in size, consisting of Assessor's Parcel Nos. 033-010-016, 003-010-017, 007-140-006, 007-150-017 and 007-150-018 ( collectively the "Property"), in the Brentwood area. The Property is located in Agricultural Preserve 5-74 ( also known as Land Conservation Contract AP5-74), established by the Board of Supervisors on January 28, 1974 by Resolution No. 74/90. The Property is currently restricted under Land Conservation Contract 5-74 and is used for growing olive trees, cherry orchards, and vineyards. There are currently one small house and two barns on the Property. The Owners do not propose any new structures and intend to continue agricultural uses on the Property. Contra Costa Water District (CCWD) owns adjacent property that it uses for its Old River Pipeline and a transfer facility. As explained in CCWD's letter ( Attachment D), Owners inadvertently planted fruit trees on a small portion of CCWD's transfer facility site. Instead of requiring the removal of the trees, CCWD had agreed to exchange 0.8 acres of the transfer facility site for 0.8 acres of unused agricultural land at the intersection of the CCWD's Old River Pipeline and the County's Vasco Road right-of-way. The exchange would be effectuated by separate lot line adjustments applications which have been submitted to the County ( County files LL15-0019 and LL15-0020 - Attachment A). The Owners request the following: (1) rescind existing Land Conservation Contract 5-74, (2) approve Lot Line Adjustments LL15-0019 and LL15-0020 with CCWD and (3) approve Land Conservation Contract AP16-0002 over the newly configured Property. These actions will not change the existing use of the Property, or the portion of CCWD's property the Owners have planted and used. The requested actions will adjust the boundaries of the agricultural preserve within which the Property is located. The portions of the Property that will be conveyed to CCWD will be removed from the agricultural preserve, and the land acquired from CCWD will become part of the agricultural preserve. The existing land uses will not change as a result of these actions. In accordance with Government Code Section 51232 and 51233, at least two weeks before the hearing, notice of this hearing was mailed by First Class U.S. Mail to the Owners, to each owner of land under a Williamson Act contract located within one mile of the Property and to Contra Costa County LAFCO. Findings in Support of Owner's Requested Lot Line Adjustment Under Government Code section 51257, an existing Williamson Act contract may be rescinded and replaced with a new Williamson Act contract to facilitate a lot line adjustment under Government Code section 66412, as long as the following seven findings are made. For the reasons explained below, the findings are supported. (1) The new contract would enforceably restrict the adjusted boundaries of the parcel for an initial term at least as December 13, 2016 Contra Costa County Board of Supervisors 62 long as the unexpired term of the rescinded contract or contracts, but not less than 10 years. Land Conservation Contract AP16-0002 would enforceably restrict the adjusted boundaries of the Property for an initial term at least as long as the unexpired term of the rescinded contract, but not less than 10 years. (2) There is no net decrease in the amount of the acreage restricted. The Owners will exchange 0.8 acres of their Property for 0.8 acres of CCWD property. Because areas of equal size will be exchanged by the lot line adjustments, the new contract will encumber the same amount of land as the contract being rescinded. (3) At least 90 percent of the land under the former contract or contracts remains under the new contract. The approval of these lot line adjustments will remove 0.8 acres of the existing 585-acre Property covered under the Williamson Act contract. Therefore, over 99 percent of land under the current contract will remain under the new contract. (4) After the lot line adjustment, the parcels of land subject to contract will be large enough to sustain their agricultural use, as defined in Section 51222. The Property is not considered prime agricultural land, so the minimum parcel size of compliance with Government Code section 51222 is 40 acres. The Property will remain one approximately 585-acre parcel after the lot line adjustments are approved. (5) The lot line adjustment would not compromise the long-term agricultural productivity of the parcel or other agricultural lands subject to a contract or contracts. The Property will continue to be used for agricultural purposes after the lot line adjustments are approved, and the new Williamson Act Contract encumbers the Property. The proposed actions will not change the existing use of the Property, or affect the long-term agricultural productivity of the Property. (6) The lot line adjustments is not likely to result in the removal of adjacent land from agricultural use. The approval of the lot line adjustment does not affect any adjacent land that is being used for agricultural purposes. The approval of the lot line adjustment only affects the Property and CCWD's property. (7) The lot line adjustment does not result in a greater number of developable parcels than existed prior to the adjustment, or an adjusted lot that is inconsistent with the general plan. Two parcels will be affected - one owned by CCWD and the Property. After the lot line adjustments, the same two parcels will exist, with slightly adjusted boundaries. The adjusted Property will remain consistent with the Count's General Plan. C. CEQA Review These actions are exempt from environmental review under CEQA. The approval of the minor lot line adjustments is exempt from CEQA pursuant to CEQA Guidelines section 15305. The rescission of a Williamson Act contract to accommodate the lot line adjustment will not change the existing land uses, and the approval of the new Williamson Act contract that will encumber the Property are exempt from CEQA under CEQA Guidelines sections 15317 and 15061 (b) (3). CONSEQUENCE OF NEGATIVE ACTION: If the Board does not approve the Lot Line Adjustments and the amendment to the Williamson Act the exchange of 0.80-acres between CCWD and the Nunns would not occur. December 13, 2016 Contra Costa County Board of Supervisors 63 CLERK'S ADDENDUM CLOSED the public hearing; FOUND the proposed actions are consistent with the Williamson Act and the County's Williamson Act Program; ADOPTED Resolution No. 2016/548 to: A. ADOPT the seven (7) findings listed in Section B of this Board Order; B. RESCIND the existing Land Conservation Contract No. 5-74 as to one legal parcel approximately 585 acres in size, comprised of Assessor's Parcel Nos. 003-010-016, 003-010-017, 007-140-006, 007-150-017 & 007-150-018; C. APPROVE Lot Line Adjustments LL15-0019 and LL15-0020, which adjust the boundaries of Agricultural Preserve 5-74; D. APPROVE Land Conservation Contract AP16-0002 covering the newly configured parcel. E. FIND the proposed actions are exempt from the California Environmental Quality Act (CEQA) under California Code of Regulations, Title 14, Sections 15305, 15317, and 15061 (b) (3); F. DIRECT the Director of Conservation and Development, or his designee, to record on the deed for the reconfigured property Lot Line Adjustments LL15-0019 and LL15-0020, record Resolution No. 2016/548, and record Land Conservation Contract AP16-0002, with the County Clerk Recorder,and forward copies of the recorded documents to the California Department of Conservation, and the County Assessor's Office. G. DIRECT the Director of Conservation and Development, or his designee, to file a CEQA Notice of Exemption with the County Clerk Recorder; and AUTHORIZED the Chair of the Board of Supervisors to execute, on behalf of the County, Land Conservation Contract AP16-0002 with Owners Ronald and Shirley Nunn. AGENDA ATTACHMENTS Resolution No. 2016/548 Exhibit A - Legal Description Attachment A - Lot Line Adjustments LL15-0019 & LL15-0020 Attachment B - Land Conservation Contract AP16-0002 Attachment C - Seven Required Findings for Lot Line Adjustment Attachment D - April 8, 2016 letter from CCWD MINUTES ATTACHMENTS Signed Resolution No. 2016/548 Signed Contract December 13, 2016 Contra Costa County Board of Supervisors 64 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 12/13/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/548 In the matter of minor lot line adjustments, 0.8-acre agricultural preserve boundary adjustment, and Williamson Act contract rescission and affecting Assessor’s Parcel Nos. 003-010-016, 003-010-017, 007-140-006, 007-150-017 and 007-150-018, owned by Ronald and Shirley Nunn. Whereas, Ronald and Shirley Nunn (“Owners”) own one approximately 585-acre legal parcel in the Brentwood area, consisting of Assessor’s Parcel Nos. 003-010-016, 003-010-017, 007-140-006, 007-150-017 and 007-150-018 (the “Property”). The Property is currently restricted under Land Conservation Contract 5-74, within Agricultural Preserve 5-74, and is used for growing olive trees, cherry orchards, and vineyards. Whereas, Owners inadvertently planted fruit trees on a small portion of Contra Costa County Water District's (CCWD) Transfer Facility site adjacent to the Property. Instead of abating the trees, CCWD has agreed to exchange 0.8 acres of the Transfer Facility site for 0.8 acres of unused agricultural land at the intersection of the Old River Pipeline and Vasco Road rights-of-way. The exchange will be effectuated by lot line adjustments LL15-0019 and LL15-0020. Whereas, the lot line adjustments will make minor adjustments to the existing boundaries of Agricultural Preserve 5-74, which requires a noticed hearing to be held in accordance with Government Code sections 51232 and 51233. Whereas, Government Code Section 51257 allows the rescission of a Williamson Act contract and the simultaneous approval of a new contract to facilitate a minor lot line adjustment in accordance with Government Code section 66412, provided that certain findings are made. Whereas, Land Conservation Contract AP16-0002 will enforceably restrict the adjusted boundaries of the Property for an initial term for at least as long as the unexpired term of the rescinded contract, but for not less than 10 years. Whereas, the Owners will exchange 0.80 acres of their Property for 0.80 acres of CCWD property. Because areas of equal size will be exchanged by the lot line adjustments, the new contract will encumber the same amount of land as the contract to be rescinded. Whereas, the approval of these lot line adjustments will remove 0.80 acres of the existing 585-acre Property covered under the current Williamson Act contract. Therefore, over 99 percent of land under the current contract will remain under the new contract. Whereas, the Property is not considered prime agricultural land and its approximately-585-acre size after the lot line adjustments is larger than the minimum parcel size in Government Code section 51222 (40 acres). Whereas, the Property will continue to be used for agricultural purposes after the lot line adjustments are approved, and the new Williamson Act contract encumbers the Property. The proposed actions will not change the existing use of the Property, or affect the long-term agricultural productivity of the Property or other lands under contract. Whereas, the approval of the lot line adjustment does not affect any adjacent land that is being used for agricultural purposes. Department of Conservation and Development staff have determined that the Property with adjusted lot lines will remain consistent with the County’s General Plan. 5 December 13, 2016 Contra Costa County Board of Supervisors 65 Whereas, two parcels currently exist – the Property and CCWD’s property. After the lot line adjustments, the same two parcels will exist, with slightly adjusted boundaries. Whereas, a hearing was held, notice of which was given and published in accordance with Government Code section 51232 and 51233. NOW, THEREFORE, BE IT RESOLVED THAT THE BOARD OF SUPERVISORS: 1. FINDS: A. Land Conservation Contract AP16-0002 will enforceably restrict the adjusted boundaries of the parcel for an initial term for at least as long as the unexpired term of the rescinded contract or contracts, but for not less than 10 years. B. There is no net decrease in the amount of the acreage restricted. C. At least 90 percent of the land under the former contract or contracts remains under the new contract. D. After the lot line adjustments, the parcels of land subject to contract will be large enough to sustain their agricultural use, as defined in Section 51222. E. The lot line adjustments will not compromise the long-term agricultural productivity of the parcel or other agricultural lands subject to a contract or contracts. F. The lot line adjustments are not likely to result in the removal of adjacent land from agricultural use. G. The lot line adjustments do not result in a greater number of developable parcels than existed prior to the adjustment, or an adjusted lot that is inconsistent with the general plan. 2. RESCINDS Land Conservation Contract No. 5-74 establishing Agricultural Preserve 5-74, which is conterminous with the boundaries of the Property. 3. APPROVES Lot Line Adjustments LL15-0019 and LL15-0020, which adjust the boundaries of the Property and the agricultural preserve in which the Property is located. 4. APPROVES Land Conservation Contract AP16-0002 covering the Property and the adjusted boundaries of the agricultural preserve in which the Property is located. A map showing the adjusted boundaries of the agricultural preserve subject to Land Conservation Contract AP16-0002 is attached hereto as Exhibit A. 5. FINDS that the proposed actions are exempt from the California Environmental Quality Act (CEQA) under California Code of Regulations, Title 14, Sections 15305, 15317, and 15061 (b)(3). 6. DIRECTS the Director of Conservation and Development, or his designee, to record on the deed for the reconfigured property Lot Line Adjustments LL15-0019 and LL15-0020, and record this Resolution No.2016/548 and Land Conservation Contract AP16-0002, with the County Clerk-Recorder, and to forward copies of the recorded documents to the California Department of Conservation and the County Assessor’s Office. 7. DIRECTS the Director of Conservation and Development, or his designee, to file a CEQA Notice of Exemption with the County Clerk-Recorder, and to pay the $50 filing fee. Contact: John Oborne 674-7793 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: December 13, 2016 Contra Costa County Board of Supervisors 66 December 13, 2016 Contra Costa County Board of Supervisors 67 December 13, 2016 Contra Costa County Board of Supervisors 68 December 13, 2016 Contra Costa County Board of Supervisors 69 December 13, 2016 Contra Costa County Board of Supervisors 70 December 13, 2016 Contra Costa County Board of Supervisors 71 December 13, 2016 Contra Costa County Board of Supervisors 72 December 13, 2016 Contra Costa County Board of Supervisors 73 December 13, 2016 Contra Costa County Board of Supervisors 74 December 13, 2016 Contra Costa County Board of Supervisors 75 December 13, 2016 Contra Costa County Board of Supervisors 76 December 13, 2016 Contra Costa County Board of Supervisors 77 December 13, 2016 Contra Costa County Board of Supervisors 78 December 13, 2016 Contra Costa County Board of Supervisors 79 December 13, 2016 Contra Costa County Board of Supervisors 80 December 13, 2016 Contra Costa County Board of Supervisors 81 December 13, 2016 Contra Costa County Board of Supervisors 82 December 13, 2016 Contra Costa County Board of Supervisors 83 December 13, 2016 Contra Costa County Board of Supervisors 84 December 13, 2016 Contra Costa County Board of Supervisors 85 December 13, 2016 Contra Costa County Board of Supervisors 86 December 13, 2016 Contra Costa County Board of Supervisors 87 December 13, 2016 Contra Costa County Board of Supervisors 88 December 13, 2016 Contra Costa County Board of Supervisors 89 December 13, 2016 Contra Costa County Board of Supervisors 90 December 13, 2016 Contra Costa County Board of Supervisors 91 December 13, 2016 Contra Costa County Board of Supervisors 92 December 13, 2016 Contra Costa County Board of Supervisors 93 December 13, 2016 Contra Costa County Board of Supervisors 94 December 13, 2016 Contra Costa County Board of Supervisors 95 December 13, 2016 Contra Costa County Board of Supervisors 96 December 13, 2016 Contra Costa County Board of Supervisors 97 December 13, 2016 Contra Costa County Board of Supervisors 98 December 13, 2016 Contra Costa County Board of Supervisors 99 December 13, 2016 Contra Costa County Board of Supervisors 100 December 13, 2016 Contra Costa County Board of Supervisors 101 December 13, 2016 Contra Costa County Board of Supervisors 102 December 13, 2016 Contra Costa County Board of Supervisors 103 December 13, 2016 Contra Costa County Board of Supervisors 104 December 13, 2016 Contra Costa County Board of Supervisors 105 December 13, 2016 Contra Costa County Board of Supervisors 106 December 13, 2016 Contra Costa County Board of Supervisors 107 December 13, 2016 Contra Costa County Board of Supervisors 108 December 13, 2016 Contra Costa County Board of Supervisors 109 December 13, 2016 Contra Costa County Board of Supervisors 110 December 13, 2016 Contra Costa County Board of Supervisors 111 December 13, 2016 Contra Costa County Board of Supervisors 112 December 13, 2016 Contra Costa County Board of Supervisors 113 December 13, 2016 Contra Costa County Board of Supervisors 114 December 13, 2016 Contra Costa County Board of Supervisors 115 December 13, 2016 Contra Costa County Board of Supervisors 116 December 13, 2016 Contra Costa County Board of Supervisors 117 December 13, 2016 Contra Costa County Board of Supervisors 118 December 13, 2016 Contra Costa County Board of Supervisors 119 RECOMMENDATION(S): 1. OPEN the public hearing, RECEIVE testimony, and CLOSE the public hearing. 2. FIND, on the basis of the whole record before the County, for purposes of compliance with the California Environmental Quality Act (CEQA), there is no possibility that the proposed project consisting of a General Plan Amendment [(GPA); County File #GP16-0006] will have a significant effect on the environment, and the project is therefore exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3). 3. ADOPT the proposed GPA, amending the Land Use Element and Transportation and Circulation Element of the 2005-2020 Contra Costa County General Plan, as recommended by the County Planning Commission (CPC) in Resolution #15-2016 (Attachment 1), as the second consolidated GPA for calendar year 2016. 4. DIRECT Department of Conservation and Development staff to file a CEQA Notice of Exemption with the County Clerk. FISCAL IMPACT: No impact to the General Fund. The proposed GPA is being funded 50% from Measure J Return to Source Funds and 50% from Local Road Funds. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Will Nelson, (925) 674-7791 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D.6 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:December 13, 2016 Contra Costa County Subject:General Plan Amendment Regarding Roadway Network Plan December 13, 2016 Contra Costa County Board of Supervisors 120 BACKGROUND: STAFF DISCUSSION AND ANALYSIS The proposed project consists of a County-initiated GPA to update the Transportation and Circulation Element, Roadway Network Plan, regarding Camino Tassajara and the area of the proposed TriLink (aka State Route 239) and Vasco Road–Byron Highway Connector, and add a policy to the Land Use Element related to the TriLink and Connector. Camino Tassajara Camino Tassajara is a principal arterial in Contra Costa County running from the Town of Danville to the Contra Costa/Alameda County line, where the roadway name changes to Tassajara Road in the City of Dublin. Both the Contra Costa County and City of Dublin General Plans identify an ultimate six-lane road configuration in the vicinity of the County line. Since 2010, the County Public Works Department has been coordinating with the City of Dublin to realign the roadway between Windemere Parkway and Fallon Road as part of the Camino Tassajara/Tassajara Road Realignment Project. In 2014 the County was approached by the City of Dublin regarding policies for Camino Tassajara in the vicinity of the County line. Specifically, Dublin asked if the County would participate in a study to determine if future traffic volumes warranted a six-lane Camino Tassajara/Tassajara Road. The County and Dublin then initiated the Tassajara Road/Camino Tassajara Capacity Analysis ("Analysis"). Roadway improvements in this area are subject to certain requirements in the Dougherty Valley Settlement Agreement (DVSA), one of which is consultation with the Town of Danville and City of San Ramon. Both jurisdictions were consulted on the Analysis and engaged in the process. The Analysis determined that reducing future Camino Tassajara/Tassajara Road from six to four lanes (two in each direction) would result in minimal traffic diversion to other roads, similar levels-of-service at area intersections, and minimal increase in travel times compared to a six-lane configuration. Because of the DVSA requirements, on December 7, 2015, staff reported the above findings to the Dougherty Valley Oversight Committee, which adopted a motion to approve widening Camino Tassajara/Tassajara Road to four lanes instead of six. Staff proposes amending the Roadway Network Plan to indicate a future four-lane roadway where a six-lane roadway is currently indicated (see Attachment 2 - Proposed Revisions to Roadway Network Plan). Such amendment is a policy change that will result in the Public Works Department eventually developing a Precise Alignment for a narrower right-of-way for the effected portion of Camino Tassajara (approximately 3,400 linear feet). There are several anticipated benefits: a. The costs to acquire land and construct the project will be lower. b. Construction of a narrower roadway presumably will result in fewer impacts to the natural environment. c. A narrower roadway would be more consistent with the rural character of the area. d. As building setbacks are typically measured from property lines, a narrower right-of-way will allow the seven private properties adjacent to the subject stretch of Camino Tassajara to retain and utilize more land. TriLink and Vasco Road-Byron Highway Connector The proposed Vasco Road-Byron Highway Connector would provide an east-west vehicular connection between Vasco Road and Byron Highway, thereby improving regional traffic flow in the southeastern portion of the County and access to Byron Airport. The Connector is considered part of the larger TriLink project, but has independent utility and can move ahead as a stand-alone project. CCTA has suggested that the County’s General Plan make reference to the TriLink and Connector projects. While the County’s Roadway Network Plan currently indicates a proposed expressway in the area envisioned for the TriLink and Connector, final alignments have not been identified for these projects. These alignments will be determined based on several factors including physical constraints, cost, impacts to existing residents and land December 13, 2016 Contra Costa County Board of Supervisors 121 uses, and impacts to biological and cultural resources. Given the uncertainty regarding the alignments, staff proposes amending the Roadway Network Plan to delete the existing reference to a proposed expressway and indicate a “Special Planning Area” where potential conflicts with the alignments should be considered in land use decisions (see Attachment 2). Staff also proposes adding the following policy to the Land Use Element as Policy 3-77 under the Policies for the Southeast County Area subheading: 3-77. The TriLink (State Route 239) and Vasco Road–Byron Highway Connector (Airport Connector) projects are proposed in the Southeast Area of the County. The “Special Planning Area” indicated on the Roadway Network Plan encompasses the area of potential right-of-way alignments for these projects. Because the final alignments have not been determined, potential alignment conflicts within the Special Planning Area shall be considered in land use decisions. The proposed policy requires consideration of potential conflicts, but does not prohibit development within the potential alignments. The intent is to make the public and decision makers aware of the issue, not to restrict use of private property. If the proposed policy is adopted, then existing Policy 3-77 will become Policy 3-78 and all subsequent policies will be renumbered to conclude at Policy 3-217. AGENCY COMMENTS The proposed GPA was circulated to the CCTA and the Regional Transportation Planning Committees (RTPCs) for the affected areas [Southwest Area Transportation Committee (SWAT) for Camino Tassajara and TRANSPLAN for the TriLink/Connector]. Neither CCTA nor the RTPCs submitted comments. ENVIRONMENTAL REVIEW The proposed project consists of a group of minor revisions to the General Plan. A GPA qualifies as a project under CEQA and is therefore subject to environmental review. Staff has determined that the proposed project would not have a significant impact on the environment for the following reasons: 1. None of the proposed revisions to the General Plan confer a right or entitlement for development. 2. The specific projects discussed in the proposed revisions to the General Plan, namely the Camino Tassajara/Tassajara Road widening and the TriLink and Vasco Road-Byron Highway Connector, would be subject to their own CEQA reviews, allowing any project-specific environmental impacts to be studied at the time each project was undertaken. 3. The Tassajara Road/Camino Tassajara Capacity Analysis conducted by the County and City of Dublin, in consultation with the Town of Danville and City of San Ramon, determined that widening Camino Tassajara/Tassajara Road to four lanes (two in each direction) would result in minimal traffic diversion to other roads, similar levels-of-service at area intersections, and minimal increase in travel times compared to the previously-planned six-lane configuration. 4. Constructing a narrower Camino Tassajara/Tassajara Road would presumably result in fewer impacts to the natural environment, especially given the biological sensitivity of the project area. 5. The revisions regarding the TriLink and Vasco Road-Byron Highway Connector projects are informational and provide guidance on application processing; they do not impact the environment in any way. Based on the foregoing, pursuant to CEQA Guidelines Section 15061(b)(3), the proposed project is exempt from CEQA because it can be seen with certainty that the project would not have a significant effect on the environment. COUNTY PLANNING COMMISSION HEARING The CPC considered the proposed GPA at its hearing on October 25, 2016, and voted 6-0 to adopt a resolution December 13, 2016 Contra Costa County Board of Supervisors 122 recommending that the Board of Supervisors approve the project. Public comments were received from Bill Newman of 7300 Camino Tassajara and Gretchen Logue of 1111 Country Lane, San Ramon. Mr. Newman inquired as to whether it would be possible to restrict through-traffic on Camino Tassajara. The CPC responded that that was beyond the matter at hand and such a proposal could be directed to the supervisor for the area and/or appropriate County staff. Ms. Logue commented that the CEQA finding for the project was inadequate because increasing the width of Camino Tassajara from two lanes to four would increase greenhouse gas emissions and air pollution, and would impact wildlife and local residents. Ms. Logue proposed retaining the two-lane road and adding bike lanes instead. Staff responded that the proposed project was actually to decrease the current planned width of Camino Tassajara from six lanes to four and project-specific impacts of the sort mentioned would be studied prior to commencing the widening to four lanes. Ms. Logue also proposed installing informational signage on Camino Tassajara at the entrances to Tassajara Valley (see Attachment 4). Staff responded that there was precedent for installing road signs highlighting a unique area of the county (Vasco Road Green Energy Corridor) and that too could be directed to the supervisor for the area and/or appropriate County staff. CONCLUSION The proposed GPA would update and clarify the Transportation and Circulation Element and Land Use Element based on recently completed studies and would not result in significant environmental impacts. Therefore, staff recommends that the Board of Supervisors find the project to be exempt from CEQA and adopt the proposed GPA. CONSEQUENCE OF NEGATIVE ACTION: If the Board does not adopt the GPA, then the General Plan will: 1) continue to call for a six-lane configuration for the portion of Camino Tassajara between Windermere Parkway and the Contra Costa/Alameda County line where it has been established that only four lanes are necessary; and 2) remain ambiguous regarding future alignments for the Vasco Road-Byron Highway Connector and TriLink, potentially compromising the County's ability to make progress on these projects. CLERK'S ADDENDUM CLOSED the public hearing; FOUND the project is exempt from CEQA ; ADOPTED the proposed GPA, amending the Land Use Element and Transportation and Circulation Element of the 2005-2020 Contra Costa County General Plan, as the second consolidated GPA for calendar year 2016; and DIRECTED Department of Conservation and Development staff to file a CEQA Notice of Exemption with the County Clerk. ATTACHMENTS Attachment 1 - Adopted County Planning Commission Resolution #15-2016 Attachment 2 - Proposed Revisions to Roadway Network Plan Attachment 3 - Staff Report to County Planning Commission October 25, 2016 Attachment 4 - Correspondence Received During County Planning Commission Hearing Attachment 5 - Notification Materials December 13, 2016 Contra Costa County Board of Supervisors 123 ATTACHMENT 1 Adopted County Planning Commission Resolution #15-2016 December 13, 2016 Contra Costa County Board of Supervisors 124 RESOLUTION OF THE PLANNING COMMISSION OF THE COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA, INCORPORATING RECOMMENDATIONS AND FINDINGS FOR ADOPTION OF A GENERAL PLAN AMENDMENT AFFECTING THE LAND USE ELEMENT AND TRANSPORTATION AND CIRCULATION ELEMENT OF THE GENERAL PLAN OF SAID COUNTY. WHEREAS, in 2014 the City of Dublin approached Contra Costa County regarding policies for Camino Tassajara in the vicinity of the Contra Costa/Alameda County line, which resulted in the jurisdictions jointly initiating the Tassajara Road/Camino Tassajara Capacity Analysis ("Analysis"); and WHEREAS, because roadway improvements in the vicinity of the Dougherty Valley project are subject to certain requirements in the Dougherty Valley Settlement Agreement, the Town of Danville and City of San Ramon were consulted on the Analysis and engaged in the process; and WHEREAS, the Analysis determined that widening Camino Tassajara/Tassajara Road to four lanes would result in minimal traffic diversion to other roads, similar levels-of-service at area intersections, and minimal increase in travel times compared to the previously planned six- lane configuration; and WHEREAS, on December 7, 2015, staff reported the findings of the Analysis to the Dougherty Valley Oversight Committee, which adopted a motion to approve reconfiguration of Camino Tassajara/Tassajara Road to four lanes instead of the previously planned six; and WHEREAS, in May 2014 the Contra Costa Transportation Authority released the TriLink (State Route 239) Feasibility Study Final Report, which among other things, identified several potential right-of-way alignments for the TriLink and Vasco Road-Byron Highway Connector (also known as the Airport Connector) projects; and WHEREAS, in July 2015 the Contra Costa Transportation Authority and Caltrans released the Project Study Report-Project Development Support for the TriLink and Vasco Road-Byron Highway Connector projects, which identifies right-of-way alignments similar to those identified in the TriLink (State Route 239) Feasibility Study Final Report; and WHEREAS, on October 18, 2016, the Board of Supervisors voted to authorize a General Plan Amendment study, County File #GP16-0006, to amend the General Plan Land Use Element and Transportation and Circulation Element to update and clarify information and policies regarding Camino Tassajara/Tassajara Road and the TriLink and Vasco Road-Byron Highway Connector projects; and WHEREAS, for purposes of compliance with the California Environmental Quality Act (CEQA) and the State and County CEQA Guidelines, the County, as Lead Agency, determined there is no possibility that the proposed General Plan Amendment will have a significant effect on the environment, and is therefore exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3); and December 13, 2016 Contra Costa County Board of Supervisors 125 WHEREAS, after notice having been lawfully given, a public hearing was scheduled before the County Planning Commission on Tuesday, October 25, 2016, whereat all persons interested in the matter might appear and be heard; and WHEREAS, on Tuesday, October 25, 2016, the County Planning Commission fully reviewed, considered, and evaluated all testimony and evidence submitted in this matter. NOW, THERFORE BE IT RESOLVED that the County Planning Commission recommends the Board of Supervisors: 1. FIND, on the basis of the whole record before the County, for purposes of compliance with CEQA, there is no possibility that the proposed amendment to the 2005-2020 Contra Costa County General Plan will have a significant effect on the environment, and the project is therefore exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3); and 2. FIND that adoption of the proposed General Plan Amendment would be in the public interest, pursuant to Government Code Section 65358, as it would update the General Plan with the most current information and relevant policies on Camino Tassajara and the TriLink and Vasco Road-Byron Highway Connector projects; and 3. FIND that the proposed General Plan Amendment would be compatible with the other goals, policies, and implementation measures described in the General Plan, allowing the General Plan to remain internally consistent, and would not cause a violation of any of the Growth Management Performance standards as described in the Growth Management Element; and 4. ADOPT the General Plan Amendment, County File #GP16-0006, amending the 2005- 2020 Contra Costa County General Plan, as the 2nd Consolidated General Plan Amendment for calendar year 2016, as permitted under State law, described as follows: A. Transportation and Circulation Element: Amend the Roadway Network Plan to indicate: 1) a four-lane ultimate roadway for Camino Tassajara between Windemere Parkway and the Contra Costa/Alameda County line, and 2) a “Special Planning Area” in the vicinity of the proposed TriLink and Vasco Road- Byron Highway Connector projects, as shown on Attachment A. B. Land Use Element: Renumber existing Policy 3-77 as Policy 3-78, renumber all subsequent policies accordingly, and add the following new text as Policy 3-77: 3-77. The TriLink (State Route 239) and Vasco Road–Byron Highway Connector (Airport Connector) projects are proposed in the Southeast Area of the County. The “Special Planning Area” indicated on the Roadway Network Plan encompasses the area of potential right-of-way alignments for these projects. Because the final alignments have not December 13, 2016 Contra Costa County Board of Supervisors 126 December 13, 2016 Contra Costa County Board of Supervisors 127 !!!!!!! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!Vasco RdMarsh Creek Rd C a m in o D ia blo Camino TassajaraCamino Tassajara Walnut BlvdClayton Rd Dam Rd S a n Pablo Kirker Pass RdRailroad AveStone Valley Rd M oraga Way Rheem Blvd Moraga RdE Cypress Rd Balfour Rd Marsh Creek Rd Lone Tree Way B yron H w y Wilbur Ave Mo r g a n T erritory Rd Highland Rd C row C anyon R dB ollinger Ca n y on R d Blackhawk RdSt Marys RdOlymp i cMt D ia b lo B lv dCutting Blvd Arlington BlvdSan Pablo Av e RichmondGarrard BlvdParkway23rd StCastro R a n c h R d Happy Valley Rd A lh a mbra Valley Rd Reliez V alley R d A lh a m bra A v e Y g n acio Valley RdTreat BlvdPo r t Ch i c a g o Hwy W illow Pass RdBailey RdGeary Rd O a k G ro ve R d Pacheco Blvd W a te rfro n t R d Buchanan Rd Willow Pass Rd E 18th St Cont ra Cost a Bl vdD o u g h e r ty RdSunset Rd Chestnut St MacDonald Ave C u m mings Skyway Deer Valley RdSt at e Ro u t e 4 By pas s Bear Cre ek RdTaylor B l vdS a n Pabl o A v e D anville Blvd(2-4)(4-6)(4) (2-4)(2-4)(4)(2)Appian Way(4) (2 - 4 ) (2 - 4 )(2-4)( 4 )(4)(4)John Muir Pa r k w a y Proposed Sta t e R o u te 4 (-6)(4)Par ker Av e(4)(4)(6 Lanes to State Route 242)(4)(4) (4) (1 0 L a n e s t o S t a t e R o u t e 4 ) (4) Oak Park Blvd (4)(4)(6 )Oak Rd(4)Blvd Ti c e Valley B lvd(2-4) (4)(2) (4)(2-4)(2-4)(4 ) (4) (4) (6 ) (6)(4 with Truc k C lim bing Lanes)(2-4)(4)(4)(2)(4) (2-4) (2-4) (2-4) Balfour Rd (2-4)(2-4)(2-4)Sellers AveState Route 4 State Route 4 (4)Byron Hwy(2-4)(4)Knightsen AveBethel Island Rd(2)(4)Gateway Rd Eden Plains Rd(2) (2 - 4 ) Vasco R d (2 - 4 ) Holey Rd Armstrong Rd Byron HotSpringsRdDelta Rd (2- 6 )(4)Willow Pass Rd Center Ave MarshDr B a n croft R d Pinehur st Rd Rudgear Rd Livorn a Rd N o rris Canyo n Rd (2-4)·|}þ242 ·|}þ160 ¥§¦580 ·|}þ42 ·|}þ4 456J4 ¥§¦680 ·|}þ4 ·|}þ4 ·|}þ4 ¥§¦80 ¥§¦80 ¥§¦680 ¥§¦680 (4) Windemere Par kwayRichmond Antioch Concord Oakley Danville Hercules Pittsburg Orinda Pinole Lafayette WalnutCreek SanRamon Martinez Brentwood Moraga PleasantHill Clayton ElCerrito SanPablo Richmond 0 5 102.5 Miles 1:195,000 Roadway Network Plan NOTE:(2) Indicates number of lanes. (unincorporated roads with no lanes indicated are 2 lane roads) (-4) Indicates number of lanes required for right of way preservation. (Shown for Unincorporated areas only) I CONTRA COSTA COUNTY Map Created on October18th, 2016Contra Costa County Department of Conservation & Development30 Muir Road, Martinez, CA 9455337:59:41.791N 122:07:03.756W City Limits Expressway on Existing Road Existing Freeways Proposed Expressway Proposed Freeway Existing Arterial Proposed Arterial Existing Collector Proposed Collector Bay Area Rapid Transit ! ! !Proposed BART Proposed Bridges Major Railroads Special Planning Area:see Land Use Element Policy 3-77 Attachment APROPOSED REVISIONS December 13, 2016 Contra Costa County Board of Supervisors 128 ATTACHMENT 2 Proposed Revisions to Roadway Network Plan December 13, 2016 Contra Costa County Board of Supervisors 129 !!!!!!! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!Vasco RdMarsh Creek Rd C a m in o D ia blo Camino TassajaraCamino Tassajara Walnut BlvdClayton Rd Dam Rd S a n Pablo Kirker Pass RdRailroad AveStone Valley Rd M oraga Way Rheem Blvd Moraga RdE Cypress Rd Balfour Rd Marsh Creek Rd Lone Tree Way B yron H w y Wilbur Ave Mo r g a n T erritory Rd Highland Rd C row C anyon R dB ollinger Ca n y on R d Blackhawk RdSt Marys RdOlymp i cMt D ia b lo B lv dCutting Blvd Arlington BlvdSan Pablo Av e RichmondGarrard BlvdParkway23rd StCastro R a n c h R d Happy Valley Rd A lh a mbra Valley Rd Reliez V alley R d A lh a m bra A v e Y g n acio Valley RdTreat BlvdPo r t Ch i c a g o Hwy W illow Pass RdBailey RdGeary Rd O a k G ro ve R d Pacheco Blvd W a te rfro n t R d Buchanan Rd Willow Pass Rd E 18th St Cont ra Cost a Bl vdD o u g h e r ty RdSunset Rd Chestnut St MacDonald Ave C u m mings Skyway Deer Valley RdSt at e Ro u t e 4 By pas s Bear Cre ek RdTaylor B l vdS a n Pabl o A v e D anville Blvd(2-4)(4-6)(4) (2-4)(2-4)(4)(2)Appian Way(4) (2 - 4 ) (2 - 4 )(2-4)( 4 )(4)(4)John Muir Pa r k w a y Proposed Sta t e R o u te 4 (-6)(4)Par ker Av e(4)(4)(6 Lanes to State Route 242)(4)(4) (4) (1 0 L a n e s t o S t a t e R o u t e 4 ) (4) Oak Park Blvd (4)(4)(6 )Oak Rd(4)Blvd Ti c e Valley B lvd(2-4) (4)(2) (4)(2-4)(2-4)(4 ) (4) (4) (6 ) (6)(4 with Truc k C lim bing Lanes)(2-4)(4)(4)(2)(4) (2-4) (2-4) (2-4) Balfour Rd (2-4)(2-4)(2-4)Sellers AveState Route 4 State Route 4 (4)Byron Hwy(2-4)(4)Knightsen AveBethel Island Rd(2)(4)Gateway Rd Eden Plains Rd(2) (2 - 4 ) Vasco R d (2 - 4 ) Holey Rd Armstrong Rd Byron HotSpringsRdDelta Rd (2- 6 )(4)Willow Pass Rd Center Ave MarshDr B a n croft R d Pinehur st Rd Rudgear Rd Livorn a Rd N o rris Canyo n Rd (2-4)·|}þ242 ·|}þ160 ¥§¦580 ·|}þ42 ·|}þ4 456J4 ¥§¦680 ·|}þ4 ·|}þ4 ·|}þ4 ¥§¦80 ¥§¦80 ¥§¦680 ¥§¦680 (4) Windemere Par kwayRichmond Antioch Concord Oakley Danville Hercules Pittsburg Orinda Pinole Lafayette WalnutCreek SanRamon Martinez Brentwood Moraga PleasantHill Clayton ElCerrito SanPablo Richmond 0 5 102.5 Miles 1:195,000 Roadway Network Plan NOTE:(2) Indicates number of lanes. (unincorporated roads with no lanes indicated are 2 lane roads) (-4) Indicates number of lanes required for right of way preservation. (Shown for Unincorporated areas only) I CONTRA COSTA COUNTY Map Created on October18th, 2016Contra Costa County Department of Conservation & Development30 Muir Road, Martinez, CA 9455337:59:41.791N 122:07:03.756W City Limits Expressway on Existing Road Existing Freeways Proposed Expressway Proposed Freeway Existing Arterial Proposed Arterial Existing Collector Proposed Collector Bay Area Rapid Transit ! ! !Proposed BART Proposed Bridges Major Railroads Special Planning Area:see Land Use Element Policy 3-77 Attachment 2PROPOSED REVISIONS December 13, 2016 Contra Costa County Board of Supervisors 130 ATTACHMENT 3 Staff Report to County Planning Commission October 25, 2016 December 13, 2016 Contra Costa County Board of Supervisors 131 STAFF REPORT Agenda Item: 3a Project Title: General Plan Amendments Regarding Camino Tassajara and the TriLink and Vasco Road-Byron Highway Connector Projects County File Number: GP16-0006 Applicant/Owner: Contra Costa County Project Location: Camino Tassajara in the vicinity of the Contra Costa/Alameda County line and the Southeast County Area California Environmental Quality Act (CEQA) Status: Exempt pursuant to CEQA Guidelines Section 15061(b)(3) Project Planner: Will Nelson, Principal Planner, (925) 674-7791 Staff Recommendation: Adopt a resolution recommending the Board of Supervisors adopt the proposed CEQA finding and General Plan Amendment. See full recommendation in Section II. I. PROJECT SUMMARY The proposed project consists of a County-initiated General Plan Amendment (GPA) to update the Transportation and Circulation Element, Roadway Network Plan, regarding Camino Tassajara and the area of the proposed TriLink (aka State Route 239) and Vasco Road – Byron Highway Connector, and add a policy to the Land Use Element related to the TriLink and Connector. II. RECOMMENDATION Staff recommends that the County Planning Commission (CPC) adopt a resolution (Attachment A, County Planning Commission Draft Resolution #15-2016) recommending the Board of Supervisors: 1. FIND, on the basis of the whole record before the County, for purposes of compliance with CEQA, that there is no possibility the proposed project will have a significant effect on the environment, and the project is therefore exempt from CEQA pursuant to CEQA Guidelines section 15061(b)(3); and 2. ADOPT the GPA, County File #GP16-0006, amending the Transportation and Circulation and Land Use Elements of the 2005-2020 Contra Costa County General Plan, as the second consolidated GPA for calendar year 2016. December 13, 2016 Contra Costa County Board of Supervisors 132 III. BACKGROUND & STAFF ANALYSIS Camino Tassajara Camino Tassajara is a principal arterial in Contra Costa County running from the Town of Danville to the Contra Costa/Alameda County line, where the roadway name changes to Tassajara Road in the City of Dublin. Both the Contra Costa County and City of Dublin General Plans identify an ultimate six-lane road configuration in the vicinity of the County line. Since 2010, the County Public Works Department has been coordinating with the City of Dublin to realign the roadway between Windemere Parkway and Fallon Road as part of the Camino Tassajara/Tassajara Road Realignment Project. In 2014 the County was approached by the City of Dublin regarding policies for Camino Tassajara in the vicinity of the County line. Specifically, Dublin asked if the County would participate in a study to determine if future traffic volumes warranted a six-lane Camino Tassajara/Tassajara Road. The County and Dublin then initiated the Tassajara Road/Camino Tassajara Capacity Analysis ("Analysis"). Roadway improvements in this area are subject to certain requirements in the Dougherty Valley Settlement Agreement (DVSA), one of which is consultation with the Town of Danville and City of San Ramon. Both jurisdictions were consulted on the Analysis and engaged in the process. The Analysis determined that widening Camino Tassajara/Tassajara Road to four lanes (two in each direction) would result in minimal traffic diversion to other roads, similar levels-of-service at area intersections, and minimal increase in travel times compared to a six-lane configuration. Because of the DVSA requirements, on December 7, 2015, staff reported the above findings to the Dougherty Valley Oversight Committee, which adopted a motion to approve reconfiguration of Camino Tassajara/Tassajara Road to four lanes instead of six. Staff proposes amending the Roadway Network Plan to indicate a future four-lane roadway where a six-lane roadway is currently indicated (see Attachment A to the attached Draft CPC Resolution). Such amendment is a policy change that will result in the Public Works Department developing a Precise Alignment for a narrower right-of-way for the effected portion of Camino Tassajara (approximately 3,400 linear feet). There are several anticipated benefits: a. The costs to acquire land and construct the project will be lower. b. Construction of a narrower roadway presumably will result in fewer impacts to the natural environment. c. As building setbacks are typically measured from property lines, a narrower right- of-way will allow the seven private properties adjacent to the subject stretch of Camino Tassajara to retain and utilize more land. December 13, 2016 Contra Costa County Board of Supervisors 133 TriLink and Vasco Road-Byron Highway Connector The proposed Vasco Road-Byron Highway Connector would provide an east-west vehicular connection between Vasco Road and Byron Highway, thereby improving regional traffic flow in the southeastern portion of the County and access to Byron Airport. The Connector was considered part of the larger TriLink (aka State Route 239) project, but is now identified as a stand-alone project in the Contra Costa Transportation Authority’s (CCTA) new 30-year Transportation Expenditure Plan, which will appear as Measure X on the November 2016 ballot. The CCTA has suggested that the County’s General Plan make reference to the TriLink and Connector projects. While the County’s Roadway Network Plan already indicates a proposed expressway in the area envisioned for TriLink and the Connector, final alignments have not been identified for these projects. These alignments will be determined based on several factors including physical constraints, cost, impacts to existing residents and land uses, and impacts to biological and cultural resources. Given the uncertainty regarding the alignments, staff proposes amending the Roadway Network Plan to delete the existing reference to a proposed expressway and indicate a “Special Planning Area” where potential conflicts with the alignments should be considered in land use decisions (see Attachment A to the attached Draft CPC Resolution). Staff also proposes adding the following policy to the Land Use Element as Policy 3-77 under the Policies for the Southeast County Area subheading: 3-77. The TriLink (State Route 239) and Vasco Road–Byron Highway Connector (Airport Connector) projects are proposed in the Southeast Area of the County. The “Special Planning Area” indicated on the Roadway Network Plan encompasses the area of potential right-of-way alignments for these projects. Because the final alignments have not been determined, potential alignment conflicts within the Special Planning Area shall be considered in land use decisions. The proposed policy requires consideration of potential conflicts, but does not prohibit development within the potential alignments. The intent is to provide awareness to the public and decision makers, not to restrict use of private property. If the proposed policy is adopted, then existing Policy 3-77 will become Policy 3-78 and all subsequent policies will be renumbered to conclude at Policy 3-217. IV. ENVIRONMENTAL REVIEW The proposed project consists of amendments to the General Plan. Such amendments qualify as projects under CEQA and are therefore subject to environmental review. Staff has determined that the proposed project would not have a significant impact on the environment for the following reasons: December 13, 2016 Contra Costa County Board of Supervisors 134 1. None of the proposed revisions to the General Plan confer a right or entitlement for development. 2. The specific projects discussed in the proposed revisions to the General Plan, namely the Camino Tassajara/Tassajara Road widening and the TriLink and Vasco Road-Byron Highway Connector, would be subject to their own CEQA reviews, allowing any project-specific environmental impacts to be studied at the time each project was undertaken. 3. The Tassajara Road/Camino Tassajara Capacity Analysis conducted by the County and City of Dublin, in consultation with the Town of Danville and City of San Ramon, determined that widening Camino Tassajara/Tassajara Road to four lanes (two in each direction) would result in minimal traffic diversion to other roads, similar levels-of-service at area intersections, and minimal increase in travel times compared to the previously-planned six-lane configuration. 4. Constructing a narrower Camino Tassajara/Tassajara Road would presumably result in fewer impacts to the natural environment, especially given the biological sensitivity of the project area. 5. The revisions regarding the TriLink and Vasco Road-Byron Highway Connector projects are informational and provide guidance on application processing; they do not impact the environment in any way. Based on the foregoing, pursuant to CEQA Guidelines section 15061(b)(3), the proposed project is exempt from CEQA because it can be seen with certainty that the project would not have a significant effect on the environment. V. CONCLUSION The proposed General Plan Amendment would update and clarify the Transportation and Circulation and Land Use Elements based on recently completed studies and would not result in significant environmental impacts. Therefore, staff recommends that the County Planning Commission adopt Resolution #15-2016, recommending that the Board of Supervisors 1) find the project to be exempt from CEQA, and 2) adopt the proposed General Plan Amendment. VI. ATTACHMENT A. Draft County Planning Commission Resolution #15-2016 December 13, 2016 Contra Costa County Board of Supervisors 135 ATTACHMENT 4 Correspondence Received at County Planning Commission Hearing October 25, 2016 December 13, 2016 Contra Costa County Board of Supervisors 136 December 13, 2016 Contra Costa County Board of Supervisors 137 December 13, 2016 Contra Costa County Board of Supervisors 138 ATTACHMENT 5 Notification Materials December 13, 2016 Contra Costa County Board of Supervisors 139 December 13, 2016 Contra Costa County Board of Supervisors 140 December 13, 2016 Contra Costa County Board of Supervisors 141 RECOMMENDATION(S): 1. DETERMINE that the Diablo MX Ranch Motocross Park project is categorically exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines Sections 15301 (existing facilities) and 15304 (minor alterations to land) and DIRECT the Department of Conservation and Development to file a CEQA Notice of Exemption with the County Clerk. 2. DENY the appeal by the Law Offices of David W. Trotter, representing project opponents, of the County Planning Commission’s July 26, 2016 decision to approve a land use permit for the Diablo MX Ranch Motocross Park. 3. APPROVE a land use permit for the Diablo MX Ranch Motocross Park (County File #LP15-2040), including the permit’s growth management performance standards, findings, and conditions of approval (Exhibit #1). 4. APPROVE the revised Diablo MX Ranch Motocross Park site plan received on October 8, 2015. 5. DETERMINE that the Board’s approval of the Diablo MX Ranch Motocross Park land use permit satisfies the compliance review requirements of Motocross Park Use Permit #LP95-2020, and DENY the appeal by the Law Offices of David W. Trotter, representing project opponents, of the County Planning Commission’s APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes:See Addendum VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Gary Kupp (925) 674-7799 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D.7 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:December 13, 2016 Contra Costa County Subject:Appeal of County Planning Commission Approvals of County Files LP13-2095 & LP15-2040 (Diablo MX Ranch Motocross Park) December 13, 2016 Contra Costa County Board of Supervisors 142 RECOMMENDATION(S): (CONT'D) May 12, 2015 compliance review decision on Motocross Park Use Permit #LP95-2020. (County File #LP13-2095.) FISCAL IMPACT: None. The applicants/owners are required to pay any additional costs above the initial application deposit associated with processing the applications. BACKGROUND: The Land Use Permit for the operation of the motorcycle park was approved by the County on November 2, 1998. The park operated prior to 1998 under a permit approved by the County on June 13, 1974. The property was purchased on March 28, 2014 by the current owners, James and Dorothy Schmidt and John and Lori Ramirez. The property owners intend to operate the park as a family business open to customers, as allowed by the current land use entitlement. The applicants propose to modify County File #LP95-2020 for the continued operation of an off-road recreational motorcycle facility and seek approval of (1) a revised site plan to show the relocation of the central oval racetrack to an area on the property consistent with the location approved by LP95-2020, (2) to modify the conditions of approval for LP95-2020, and (3) a grading permit for 15,000 cubic yards of dirt for the relocation of the oval track and for abatement of non-permitted motorcycle tracks constructed by the original property owners. On November 15, 2016, the Board of Supervisors opened the public hearing on the appeals of the County Planning Commission's decisions to approve Compliance Review #LP13-2095 and County File #LP15-2040. During the hearing, the Board received testimony from the appellants, applicants, and the general public. After hearing public testimony, the Board closed the public hearing and continued the item for deliberation. The Board directed staff to make various revisions and clarifications to the proposed conditions of approval for the Diablo MX Ranch land use permit. Accordingly, staff is recommending revisions and clarifications to the conditions of approval (Exhibit #1). Staff has provided a comparison of the recommended conditions showing how they have changed since the November 15, 2016 Board hearing (Exhibit #2). A slide comparing the proposed operating hours to those currently in effect is shown in Exhibit #3. The following is a list of key recommended changes to the conditions: Expansion of the notification radius to 1/2 mile for compliance reviews. Requirements for sound studies and possible corrective actions to accompany compliance reviews. Change the schedule for compliance reviews from years 1, 2, 3, 8, and every five years thereafter to years 1, 3, 5, 8, 12, 17, and every five years thereafter, to provide a more gradual increase to a five-year recurrence interval and to eliminate possible overlapping of the first three reviews. Incentives to expand use by using electric vehicles, including demonstration events and exceptions to limits on the number of riders. Various additional reductions in operating hours to more conservatively incorporate the assumptions of the sound study and to reduce impacts to neighbors. Clarification that no riding of any kind, even for personal use, is allowed outside permitted operating hours. Notification requirements for racing and night-time events. New and modified limitations on number of riders. Two new conditions that were recommended by the Flood Control District (see COAs #43 & #44). Clarification that retail sales, including food and drink sales, are not permitted. November 15, 2016 Board Order A link to the November 15, 2016 board order and attachments is provided below. These materials are hereby incorporated by reference. Link to November 15, 2016 Board Order: http://64.166.146.245/agenda_publish.cfm?id=&mt=ALL&get_month=11&get_year=2016&dsp=ag&seq=836 December 13, 2016 Contra Costa County Board of Supervisors 143 http://64.166.146.245/agenda_publish.cfm?id=&mt=ALL&get_month=11&get_year=2016&dsp=ag&seq=836 It was noted at the November 15, 2016 hearing, that on page 10 of the board order in the second-to-last sentence under Section (5) it reads that two "quite" days are provided. This is a typographical error that should read "quiet" days. Revised COA #8 correctly reflects this requirement. New Material Submitted by the Project Opponents on December 7, 2016 On December 7, 2016, the project appellants submitted two letters. Due to the late arival of these documents, they have not been reviewed, but are attached as Exhibits 4 & 5. CONSEQUENCE OF NEGATIVE ACTION: The applicants/owners will not be able to obtain a land use permit modification. CHILDREN'S IMPACT STATEMENT: None. This Board Order is for an appeal of an application to modify the conditions of approval of an existing land use permit and will not affect children’s programs in the County. CLERK'S ADDENDUM By unanimous vote, the Board accepted additional new material on conditions of approval into the record. The Board also requested the notification list on any future matters regarding this property be enlarged from 300 feet of the property line to 500 feet. CLOSED the public hearing; ADOPTED staff recommendations, incorporating the new proposed Conditions of Approval presented today (attached), using option 14d with minor modifications made today; and DIRECTED staff to incorporate language to require that the permit compliance review shall be completed within 365 days, with the applicant submitting the application and materials 45 days in advance. AGENDA ATTACHMENTS EXHIBIT #1: Proposed Conditions of Approval for LP15-2040 EXHIBIT #2: Comparison of Proposed Conditions to Those Considered at 11/15/2016 BOS Hearing EXHIBIT #3: Table Comparing Curently Permitted Hours of Operation to Proposed New Operating Hours EXHIBIT #4: Appellant Letter No. 1, Dated 12/7/2016 EXHIBIT #5: Appellant Letter No. 2, Dated 12/7/2016 MINUTES ATTACHMENTS New Materials - DCD New Proposed COA's 121316 December 13, 2016 Contra Costa County Board of Supervisors 144 GROWTH MANAGEMENT PERFORMANCE STANDARDS, FINDINGS, AND CONDITIONS OF APPROVAL FOR COUNTY FILE #LP15-2040 A. Growth Management Performance Standards 1. Traffic: The Growth Management Element of the County General Plan requires consideration of permanent traffic increases related to population growth. Growth is influenced by development that increases population by attracting new residents to the county. New residential and commercial developments are the primary causes of growth that can increase traffic in an area on a permanent basis. No residential or commercial development is proposed as part of this project that would require implementation of the requirements of the Growth Management Element. The project is a modification to an existing entitlement for the continued operation of an existing off- road motorcycle recreational park. The subject motorcycle recreational park has been in operation since 1973. The project will continue the operation of the facility in a manner consistent with the existing entitlements. No expansion or intensification of the use is approved; therefore, no changes in existing traffic levels associated with the operation of the facility are proposed. 2. Water: The subject property currently receives water from an existing onsite water well. No new residential or commercial construction is proposed that would require additional water service to the site. 3. Sewage Disposal: The subject property is serviced by an existing septic system. No new residential or commercial development is proposed that would require additional sewage facilities; therefore, the project will not impact water-quality standards or waste-discharge requirements. 4. Fire Protection: The site is currently served by the East Contra Costa Fire Protection District. The District has reviewed the project and provided their comments and conditions relating to the proposed project, and no new or increased fire protection services were required. 5. Public Protection: The Growth Management Element, Section 4.4 of the County General Plan requires 155 square feet of Sheriff’s station area and support facilities for every 1,000 members of the population. Since there is no residential or commercial development proposed, which could induce population growth, the project would not increase the population up to or within this threshold, and therefore, the project would not increase the demand for police service facilities or require the construction of, or the need for new police substations within the area. 6. Parks and Recreation: The County General Plan requires that three acres of neighborhood parks be available for every 1,000 members of the population. The proposed project will not result in an increase in the County population. There will not be an impact on the demand for parks within the County, nor will there be an associated increase in the population as a result of the project. The project proposes no residential or commercial development that could induce population growth in the area. December 13, 2016 Contra Costa County Board of Supervisors 145 COA - LP15-2040 Page 2 of 14 7. Flood Control and Drainage: The project does not propose any drainage improvements or significant changes in existing grades or contours on the subject property that could affect existing drainage patterns. The subject site is not located within a 100-year flood hazard zone as determined by the Federal Emergency Management Agency. Therefore, the proposed project will not adversely impact or alter flood control or drainage patterns. B. Land Use Permit Findings 1. The proposed project will not be detrimental to health, safety, and the general welfare of the County. Project Finding: The proposed Land Use Permit modification for the existing off-road motocross recreation park as conditioned will not pose a threat to the health, safety, or welfare of the County. All of the requirements of the Community Development Division, the Building Inspection Division, the Health Services Department, and the Fire District must be adhered to at all times. The continued operation of an existing motorcycle recreational facility will not impact the health, welfare, and safety of the County. 2. The proposed project will not adversely affect the orderly development of property within the County. Project Finding: The project does not propose any development, but rather to continue the operation of an existing off-road motocross recreation park. The land use is consistent with both the General Plan and Zoning designations for the subject agricultural property, and thus it will not adversely affect the orderly development of property within the County. 3. The project as conditioned will not adversely affect the preservation of property values and the protection of the tax base within the County. Project Finding: Typically, illegal land uses that are established in a manner inconsistent with the General Plan and the zoning code have the potential to degrade property values. Also, homes, properties, and buildings that are allowed to decline into a condition of disrepair can contribute to negative property values. The proposed Land Use Permit modification for the existing off-road motocross recreation park is consistent with both the General Plan and Zoning designations for the subject agricultural property, and the facility and property has been maintained in good condition by the current property owners. Once the facility is open to the public, its operation will contribute to the tax base of the County with taxes generated from revenue received by operation of the park. Therefore, it will not have a detrimental effect on property values or the County tax base. December 13, 2016 Contra Costa County Board of Supervisors 146 COA - LP15-2040 Page 3 of 14 4. The project as conditioned will not adversely affect the policy and goals as set by the General Plan. Project Finding: The subject property has a General Plan designation of “Agricultural Lands” (AL), which states that extensive recreational facilities may be allowed in agricultural areas that are designated AL by issuance of a land use permit. The continued operation of the existing off-road motocross recreation park is consistent with the goals and policies of the General Plan. 5. The project as conditioned will not create a nuisance and/or enforcement problem within the neighborhood or community. Project Finding: The primary potential nuisance that could be associated with this land use would be posed by loud noise generated from running motorcycles. The sound study prepared for the project predicted that noise levels at all the modeled property line locations is below the Noise Element guideline of 75 decibels, which is considered “normally acceptable” for areas with a General Plan designation of Agricultural Lands. As conditioned, and with the reduced hours of operation and by reducing the days open from 7 days to 5 days per week, the project will not create a nuisance and/or enforcement problem within the neighborhood or community. 6. The proposed project will not encourage marginal development within the community. Project Finding: Development is controlled by zoning, the General Plan, and physical constraints. The existing motorcycle recreation park has been in operation since 1973 and has not contributed to marginal development in the surrounding community. In fact, the project proposes no new development, and therefore will not encourage or set precedence for marginal development within the community. 7. That special conditions or unique characteristics of the subject property and its location or surroundings are established. Project Finding: The subject property is unique in that it has been the location of the only permitted off-road motorcycle recreational facility in the county since 1973. The property has unique and varied topography that makes it ideal for motorcycle sports. These characteristics, along with the proper zoning and General Plan designations, and the isolated location, make the subject property ideal for this kind of land use. CONDITIONS OF APPROVAL FOR COUNTY FILE #LP15-2040 Land Use Permit Approval December 13, 2016 Contra Costa County Board of Supervisors 147 COA - LP15-2040 Page 4 of 14 1. A Land Use Permit is APPROVED for the operation of an off-road motorcycle recreation park based on the following documents: Application and materials submitted to the Department of Conservation and Development, dated October 8, 2015 Site plan received on October 8, 2015 Noise Study prepared by Wilson Ihrig Consultants, dated March 8, 2016 This permit and conditions of approval supersede County File #LP95-2020 and is approved for mechanical recreation and related activities (i.e. motorcycle and go-cart racing, recreational riding, and practice). The only vehicles allowed on this site for commercial recreation use are motorcycles and go-carts. Mini-sprint vehicles are allowed if they are motorcycle powered (i.e. chain driven) only as long as the noise levels referenced in the March 8, 2016 project noise study are not exceeded. Any expansion, intensification of the use, change in hours of operation, or additional types of racing or other uses will require the approval of a new Land Use Permit. All activities approved by this permit are restricted to the tracks and motocross areas as indicated on the October 8, 2015 site plan. The location of the main track as shown on the October 8, 2015 site plan should be interpreted as the general location of riding activities for that track, and is not to be strictly enforced as the required configuration of the track. Periodic routine minor changes to the configuration of the main track are allowed under this permit, as long as the changes occur in the general location shown on the approved site plan. Application Costs 2. This application is subject to an initial application deposit of $2,700.00, which was paid with the application submittal, plus time and material costs if the application review expenses exceed 100% of the initial deposit. Any additional costs due must be paid within 60 days of the permit effective date or prior to use of the permit, whichever occurs first. The applicant may obtain current costs by contacting the project planner. If you owe additional fees, a bill will be sent to you shortly after permit issuance. Compliance Reviews 3. The park operator and/or property owners must submit an application for a compliance review 1, 3, 5, 8, and 12 years after issuance of this permit, then every five (5) years thereafter. A report detailing the steps taken to comply with the conditions of approval shall accompany the application. The applicant is responsible for costs associated with the compliance reviews. A deposit/fee in the amount of $1000.00 (subject to time and materials) will be filed with the compliance review application to allow for review of the conditions of approval. Compliance will be determined by the Zoning Administrator in a public hearing with appropriate notice to property owners within a ½ December 13, 2016 Contra Costa County Board of Supervisors 148 COA - LP15-2040 Page 5 of 14 mile of the site and to any individuals or parties expressing interest in the project. A noise report based on a Type-1, unattended, 24-hour minimum sound study will be provided at the time of each compliance review. The purpose of the noise study is to determine if the noise levels do not exceed the noise levels specified in condition of approval #14 (Noise Emissions). Each noise study shall be conducted on a race day selected by the Department of Conservation and Development Community Development Division. If no race days are scheduled during the calendar year of the compliance review, the Community Development Division shall determine the type activity and the date to be studied in lieu of a race day. Each noise study shall be conducted using the methodologies used in the March 8, 2016 report prepared by Wilson Ihrig, but will measure actual noise levels for the entire period rather than estimate the duration of activities. Each noise study shall be conducted at the 5 locations identified within the March 8, 2016 report prepared by Wilson Ihrig, and at an additional location on the frontage along Camino Diablo. If deemed necessary upon review of the report, the Community Development Division may require the sound consultant to prepare recommendations for reducing noise levels so that they do not exceed the noise levels specified in condition of approval #14 (Noise Emissions). The applicant will be required to implement the consultant’s recommendations in order to reduce noise so that the specified levels are not exceeded, as documented by a follow- up noise study conducted according to the same methodology during the next scheduled race (or other studied activity). The applicants and/or property owners will be responsible for all costs associated with the preparation, peer review, and staff review of the reports. The Department of Conservation and Development can require additional noise reports at any time deemed reasonably necessary to verify ongoing compliance with the 75 decibel land use compatibility standard in the Noise Element of the General Plan. The applicant is encouraged, at the time of each compliance review, to assess advancements in technology relating to motorcycle use and noise, and make voluntary upgrades, where practical, that could contribute to lessening the obtrusiveness of sound generated by the facility. Promoting the use of electric vehicles and development of a proposal to install solar panels for track lighting is highly encouraged. Each of the first three compliance reviews will be noticed and conducted as conditional use permit modification hearing, consistent with the authority provided by County Code Sections 26-2.2022 — 26-2.2030, to consider and establish potential modified conditions. The intent of this requirement is to enable the County to modify permit conditions to address technological innovations that would reduce noise or improve monitoring capability or other changes in circumstances. Nothing in this section is intended to limit the County’s authority to convene a hearing at other times to modify, December 13, 2016 Contra Costa County Board of Supervisors 149 COA - LP15-2040 Page 6 of 14 suspend or revoke this land use permit consistent with the provisions of County Code Sections 26-2.2020 — 26-2.2030. Electric Vehicle Demonstration Events 4. At least once a year during a formalized racing event, the applicant must hold a riding demonstration showcasing the use of electric motorcycles. If no racing events are held during the year, no demonstration will be required. Prior to First Formalized Competitive Racing Event 5. Upon reconstruction of the oval track to the east-central portion of the property, notify the Community Development Division a minimum of 30 days in advance of the opening of the oval track for the first formalized weekend racing event and/or the first “Friday (or Saturday) Night Under The Lights” event. 6. At least 30 days prior to the first racing event, provide documentation to the Community Development Division that all Health Services Department requirements have been satisfied for that use. Hours of Operation 7. Riding activities may occur only during the hours of operation allowed by this permit. Riding activities, including riding by customers and riding by or for the property owners’ private use, are prohibited at all other times. 8. Tuesdays and Wednesdays and Christmas and Thanksgiving will be “quiet days”. Riding activities, including riding by customers and riding by or for the property owners’ private use, are prohibited on all Tuesdays, all Wednesdays, Thanksgiving, and Christmas. 9. Recreational and Practice Riding Activities: Recreational and practice riding activities on the main track and the lighted oval track is permitted 5 days a week (Thursday through Monday) and will be limited to the following hours: Mondays and Fridays: 12:00 P.M. to 6:00 P.M. or sundown, whichever comes first. Fridays before racing events: 9:00 A.M. to 3:00 P.M. or 12:00 P.M. to 6:00 PM. Thursdays: 12:00 P.M. to 7:00 P.M. or sundown, whichever comes first. Weekends and holidays (other than Thanksgiving and Christmas): 9 A.M. to 6:00 P.M. or sundown, whichever comes first, provided that the facility may only operate for eight contiguous hours during this nine hour period (e.g., operate from 9 A.M. to 5:00 P.M. or 10 A.M. to 6 P.M.). December 13, 2016 Contra Costa County Board of Supervisors 150 COA - LP15-2040 Page 7 of 14 10. Friday (or Saturday) Night Under The Lights: The lighted oval track may be used for late night recreational riding until 10:00 P.M., but not more than two (2) days per each calendar month on a Friday or Saturday, and the park must be emptied by 11:00 P.M. The facility may not open before 2:00 P.M. and the main track will be closed and cannot be used on such days. There will be no formalized racing events allowed during any month with late night recreational riding events. Both allotted late night recreational events may be conducted on one weekend (Friday and Saturday) or on separate weekends, not to exceed two days per month. 11. Formalized Racing Events [A racing event is one that has registered contestants who have paid entry fees to compete in official competitive races on the site.] All motorcycle racing events on the main track will be allowed on one day per weekend (Saturday or Sunday) and on holidays, but not to exceed two (2) racing events per calendar month. No motorcycle activity or racing will be allowed on Thanksgiving or Christmas. Racing hours will be limited from 9:00 A.M. to 6:00 P.M. or sundown, whichever comes first. The lighted oval track will be closed and cannot be used on race days. There will be no late night recreational riding events on the lighted oval track allowed during any month with a scheduled racing event. Both allotted racing events may be conducted on one weekend (Saturday and Sunday) or on separate weekends, not to exceed two days per month. Event Notification 12. As soon as racing schedules are available, but not less than 2 months prior to any formalized racing event, e-mail notification must be sent to the Department of Conservation and Development, Community Development Division and any individuals or parties expressing interest in the project, notifying them of the latest scheduled racing events. The operator and/or property owners shall provide to the Community Development Division proof of notification not less than 2 month in advance of each scheduled event for which notice is required under this condition. If a scheduled race is cancelled due to rain, it may be rescheduled provided that email notification and proof of such notification are provided not less than one month prior to the rescheduled race date. Late night riding events, such as Friday Night Under The Lights, are also subject to this noticing requirement. 13. As soon as racing schedules are available, but not less than 2 months prior to any formalized racing event, an event schedule must be posted online on the facility’s webpage and any social media site notifying the public of the latest scheduled racing events. The operator and/or property owners shall provide to the Community Development Division proof of mailing not less than 2 months in advance of each scheduled event for which notice is required under this condition. If a scheduled race is cancelled due to rain, it may be rescheduled provided that online posting and proof of such posting are provided not less than one month prior to the rescheduled race date. December 13, 2016 Contra Costa County Board of Supervisors 151 COA - LP15-2040 Page 8 of 14 Late night riding events, such as Friday Night Under The Lights, are also subject to this noticing requirement. Noise Emissions 14. Average noise levels generated motorcycle/go-cart riding and racing activities must not exceed the community noise exposure level of 75 decibels specified by the General Plan for agricultural areas, and must not exceed those specified in the analysis of the March 8, 2016 project noise study. 15. For formalized racing events, no more than 25 riders will be allowed on the main track at a time, and no riding will be allowed on the oval track. The park operator must maintain a log of riders for all formalized racing events. Riders of electric motorcycles and/or go-carts shall not count against this limits. 16. For practice/recreational riding, the maximum number of riders will not exceed 45 on the main track and 25 on the oval track at any time, with the exception that riders of electric motorcycles and/or go-carts shall not count against these limits. 17. All individual motorcycles and/or go-carts using the park will be required to meet a noise standard of not more than 96 decibels when measured from a distance of 20 inches using test procedures established by the Society of Automotive Engineers under Standard J-1287. Noise measurements must be taken on a daily basis prior to admission and use of the park for all motorcycles and/or go-carts seeking to use the park. Any measured vehicles not meeting this standard will not be allowed admission and use of the park. Lighting for Oval Track 18. Exterior lights for the oval racetrack must be deflected so that lights shine onto the applicant’s property and not toward adjacent properties. Lighting must be reviewed for approval by the Community Development Division and the Building Inspection Division prior to installation and operation. If deemed necessary by the Building Inspection Division, a building permit must be issued prior to installation and operation of lighting. Signage 19. All signs will be subject to the review and approval of the Community Development Division prior to installation. The hours of operation must be clearly posted in a visible location at the park entrance. Dust Control 20. The off-street parking area must be sprayed with water to prevent the creation of dust. This will be done as needed to keep dust from causing nuisances to neighboring residences. On those days when there are 25 or more people present at one time on the December 13, 2016 Contra Costa County Board of Supervisors 152 COA - LP15-2040 Page 9 of 14 site to either run or observe recreational vehicles, the applicant will apply water as necessary to avoid fugitive dust impacts on nearby properties. The application of water will include motorcycle and go-cart track areas, parking lot, and driveways. Health and Safety Requirements for All Racing Events and for Practice/Recreational Riding Activities 21. The following regulations for the operation of the motocross facility must be enforced by the park operator and/or property owners and made part of this permit as follows: A. All riders must wear helmets and boots. B. Ambulance service, first aid, and fire-fighting equipment must be provided at all racing events, or as required by the fire district or Health Services Department. C. Posted speed limits must be obeyed. D. Smoking will be allowed only in designated areas or parking lots. E. All vehicles must display current day’s admission sticker. F. All persons under the age of 18 must have a signed release from a parent or legal guardian. G. All guest vehicles must be cleared from the grounds by closing time. H. All trash must be put in receptacles, including all trash and debris around the perimeter of the park resulting from the use. I. All children under the age of 12 must be accompanied by an adult at all times. J. No open fires are allowed. K. No wheel stands, spinning donuts, or racing in parking lots is allowed. L. No riding on graded or filled banks around parking lots or main roads is allowed. M. Anyone behaving in a manner dangerous to other persons or property will be asked to leave and not come back. N. No riding in or near Kellogg Creek is allowed. O. All motorcycles must have spark arrestors and silencers. Concerts/Live Music Prohibited 22. Musical concerts and dances are prohibited. Overnight Camping Prohibited December 13, 2016 Contra Costa County Board of Supervisors 153 COA - LP15-2040 Page 10 of 14 23. No overnight camping or sleeping by patrons of the park, race participants, or spectators is allowed on the property. The park premises must be cleared of visitors at the end of each day. Grading/Track Maintenance and Grooming 24. Grading for routine track maintenance and grooming associated with the motorcycle park land use is exempt from the permit requirements of the grading ordinance. Extensive track reconfiguration will require the review and approval of the Community Development Division, and may require a grading permit. Retail Sales Prohibited 25. There shall be no retail sales of any kind on the site, including but not limited to retail sale of food or drink. Buffer Planting 26. Within 30 days of approval of this permit, a row of mature Leyland Cypress trees must be planted in a spacing pattern of no less than six feet apart along the fenceline adjacent to the arena and corral of APN 003-020-042 to serve as a physical buffer between the subject property and APN 003-020-042. Verification must be provided to the Community Development Division once the planting is completed and prior to the first formalized racing event. Indemnification 27. The property owners must deliver an executed indemnification agreement between the property owners and Contra Costa County requiring the property owners to defend, indemnify, and hold harmless Contra Costa County against any expenses arising from or related to claims or litigating regarding the County’s actions in reviewing or approving this Land Use Permit application (County File No. LP15-2040). The Director of the Department of Conservation and Development is authorized to execute the indemnification agreement on behalf of the County. PUBLIC WORKS DEPARTMENT CONDITIONS OF APPROVAL FOR LP15-2040 General Requirements 28. This development shall conform to the requirements of Division 914 (Drainage) and the remainder of Title 9 and Title 10 of the Subdivision Ordinance. Any exceptions therefrom must be specifically listed in this conditional approval statement. December 13, 2016 Contra Costa County Board of Supervisors 154 COA - LP15-2040 Page 11 of 14 29. Improvement plans prepared by a registered civil engineer shall be submitted to the Public Works Department, Engineering Services Division, along with the review and inspection fees, and security for all improvements required by the Ordinance Code or the conditions of approval for this project. Roadway Improvements (Frontage/On-site/Off-site) 30. The applicant shall be permitted an exception from construction of full frontage improvements along the Camino Diablo Frontage of this property, at this time, provided that he improves the Camino Diablo entrance to this development to include at least a 6.1 meter (20-foot) wide paved driveway constructed to County private road standards from the edge of pavement to the proposed right-of-way line. The entrance shall also include paved tapers and flares designed and constructed in accordance with Figure 405.7 from the Caltrans Highway Design Manual from the edge of pavement along Camino Diablo to the right-of-way line (based on the basic 6.1 meter [20-feet] driveway width). Access to Adjoining Property 31. Proof of Access/Acquisition Applicant shall furnish proof to the Public Works Department, Engineering Services Division, of the acquisition of all necessary rights-of-way, rights-of-entry, permits and/or easements for the construction of off-site, temporary or permanent, road or drainage improvements. 32. Encroachment Permit Obtain an encroachment permit from the Application & Permit Center for construction of driveways, or other improvements within the right-of-way of Camino Diablo. 33. Restrict Access Restrict access along Camino Diablo, with the exception of the proposed access. Road Dedication 34. Applicant shall convey to the County, by Offer of Dedication, additional right-of-way on Camino Diablo as required for the planned future width of 33.5 meters (110 feet) with at least a 457 meter (1,500 feet) centerline radius. Intersection Design/Sight Distance 35. Provide a sight distance analysis, subject to the review of the Public Works Department, which analyzes the proposed Camino Diablo entrance to this development. Provide sight distance based on a design speed of 104 kilometers per hour (65 miles per hour) along Camino Diablo. December 13, 2016 Contra Costa County Board of Supervisors 155 COA - LP15-2040 Page 12 of 14 Drainage Improvements/Collect and Convey 36. Division 914 of the Ordinance Code requires that all storm waters entering or originating within the subject property shall be conveyed, without diversion and within an adequate storm drainage facility, to a natural watercourse having definable bed and banks, or to an existing adequate public storm drainage facility which conveys the storm waters to a natural watercourse. 37. Discharging concentrated storm water into roadside ditches is prohibited by the Ordinance Code. However, as roadside ditches are characteristic of the area, an exception from this requirement is granted provided the applicant verifies the adequacy of the downstream ditch system or constructs any necessary improvements to make this system adequate. Miscellaneous Drainage Requirements 38. The applicant shall install within a dedicated drainage easement any portion of the drainage system which conveys run-off from public streets. Utilities/Undergrounding 39. An exception is permitted from undergrounding utility distribution facilities due to the rural nature of this area. Traffic Control 40. The applicant shall provide special traffic control personnel at the Camino Diablo access to this property for events involving more than 500 vehicles, unless the Zoning Administrator approves the special event without traffic control. Traffic Control may also be required for smaller events if significant traffic complaints substantiate a need. Creek Structure Setbacks 41. The applicant shall be required to observe the creek structure setback line in accordance with Section 914-14.012, “Structures Setback Lines for Unimproved Earth Channels” for any new structures on this property. National Pollutant Discharge Elimination System (in addition to NPDES permit) 42. Within 30 days of the effective date of this (1998) modified permit, the applicant shall ensure that he has complied with all components of this condition of approval. A. Hazardous wastes, including but not limited to used motor oil, battery acid or antifreeze shall not be discharged onto the ground. December 13, 2016 Contra Costa County Board of Supervisors 156 COA - LP15-2040 Page 13 of 14 B. All hazardous wastes shall be stored in appropriate containers on a covered concrete slab in an area which is not subject to inundation and shall be removed from the facility at least one each 90 days. C. The applicant shall pave, cover and contain the various vehicle repair pit areas to prevent contaminants from these areas from reaching the creek. The applicant shall obtain a Hazardous Waste Generator’s Permit from the County Health Department to assure adequate maintenance of the vehicle repair pit areas and disposal of the hazardous wastes. D. The applicant shall provide an erosion control plan showing how the quantity of silt entering the creek from this property will be reduced. The erosion control plan shall be subject to the review of the Public Works. NOTE: In the event that the improvements required by the Public Works Department have been constructed, the applicant shall provide the Public Works Department with evidence that these improvements have been completed. 43. Prior to issuance of a building permit, the applicant shall pay Drainage Area 130 (DA 130) fees. 44. Prior to issuance of a building permit, the applicant shall demonstrate that the grading work does not alter the existing drainage. ADVISORY NOTES ADVISORY NOTES ARE NOT CONDITIONS OF APPROVAL; THEY ARE PROVIDED TO ALERT THE APPLICANT TO ADDITIONAL ORDINANCES, STATUTES, AND LEGAL REQUIREMENTS OF THE COUNTY AND OTHER PUBLIC AGENCIES THAT MAY BE APPLICABLE TO THIS PROJECT. A. NOTICE OF OPPORTUNITY TO PROTEST FEES, ASSESSMENTS, DEDICATIONS, RESERVATIONS OR OTHER EXACTIONS PERTAINING TO THE APPROVAL OF THIS PERMIT. Pursuant to California Government Code Section 66000, et seq., the applicant has the opportunity to protest fees, dedications, reservations or exactions required as part of this project approval. To be valid, a protest must be in writing pursuant to Government Code Section 66020 and must be delivered to the Community Development Division within a 90-day period that begins on the date that this project is approved. If the 90th day falls on a day that the Community Development Division is closed, then the protest must be submitted by the end of the next business day. December 13, 2016 Contra Costa County Board of Supervisors 157 COA - LP15-2040 Page 14 of 14 B. Additional requirements may be imposed by the East Contra Costa Fire Protection District. The Applicant is strongly encouraged to review this agency’s requirements prior to continuing with the project. C. Additional requirements may be imposed by the Contra Costa Health Services, Environmental Health Division. The Applicant is strongly encouraged to review this agency’s requirements prior to continuing with the project. D. Additional requirements may be imposed by the Building Inspection Division. The Applicant is strongly encouraged to review this agency’s requirements prior to continuing with the project. E. Additional requirements may be imposed by the Public Works Department. The Applicant is strongly encouraged to review this agency’s requirements prior to continuing with the project. December 13, 2016 Contra Costa County Board of Supervisors 158 EXHIBIT #2: Comparison of Proposed Conditions to Those Considered at 11/15/2016 BOS Hearing GROWTH MANAGEMENT PERFORMANCE STANDARDS, FINDINGS, AND CONDITIONS OF APPROVAL FOR COUNTY FILE #LP15-2040 A. Growth Management Performance Standards 1. Traffic: The Growth Management Element of the County General Plan requires consideration of permanent traffic increases related to population growth. Growth is influenced by development that increases population by attracting new residents to the county. New residential and commercial developments are the primary causes of growth that can increase traffic in an area on a permanent basis. No residential or commercial development is proposed as part of this project that would require implementation of the requirements of the Growth Management Element. The project is a modification to an existing entitlement for the continued operation of an existing off-road motorcycle recreational park. The subject motorcycle recreational park has been in operation since 1973. The project will continue the operation of the facility in a manner consistent with the existing entitlements. No expansion or intensification of the use is approved; therefore, no changes in existing traffic levels associated with the operation of the facility are proposed. 2. Water: The subject property currently receives water from an existing onsite water well. No new residential or commercial construction is proposed that would require additional water service to the site. 3. Sewage Disposal: The subject property is serviced by an existing septic system. No new residential or commercial development is proposed that would require additional sewage facilities; therefore, the project will not impact water-quality standards or waste-discharge requirements. 4. Fire Protection: The site is currently served by the East Contra Costa Fire Protection District. The District has reviewed the project and provided their comments and conditions relating to the proposed project, and no new or increased fire protection services were required. 5. Public Protection: The Growth Management Element, Section 4.4 of the County General Plan requires 155 square feet of Sheriff’s station area and support December 13, 2016 Contra Costa County Board of Supervisors 159 COA - LP15-2040 Page 2 of 17 facilities for every 1,000 members of the population. Since there is no residential or commercial development proposed, which could induce population growth, the project would not increase the population up to or within this threshold, and therefore, the project would not increase the demand for police service facilities or require the construction of, or the need for new police substations within the area. 6. Parks and Recreation: The County General Plan requires that three acres of neighborhood parks be available for every 1,000 members of the population. The proposed project will not result in an increase in the County population. There will not be an impact on the demand for parks within the County, nor will there be an associated increase in the population as a result of the project. The project proposes no residential or commercial development that could induce population growth in the area. 7. Flood Control and Drainage: The project does not propose any drainage improvements or significant changes in existing grades or contours on the subject property that could affect existing drainage patterns. The subject site is not located within a 100-year flood hazard zone as determined by the Federal Emergency Management Agency. Therefore, the proposed project will not adversely impact or alter flood control or drainage patterns. B. Land Use Permit Findings 1. The proposed project will not be detrimental to health, safety, and the general welfare of the County. Project Finding: The proposed Land Use Permit modification for the existing off- road motocross recreation park as conditioned will not pose a threat to the health, safety, or welfare of the County. All of the requirements of the Community Development Division, the Building Inspection Division, the Health Services Department, and the Fire District must be adhered to at all times. The continued operation of an existing motorcycle recreational facility will not impact the health, welfare, and safety of the County. 2. The proposed project will not adversely affect the orderly development of property within the County. Project Finding: The project does not propose any development, but rather to continue the operation of an existing off-road motocross recreation park. The land use is consistent with both the General Plan and Zoning designations for December 13, 2016 Contra Costa County Board of Supervisors 160 COA - LP15-2040 Page 3 of 17 the subject agricultural property, and thus it will not adversely affect the orderly development of property within the County. 3. The project as conditioned will not adversely affect the preservation of property values and the protection of the tax base within the County. Project Finding: Typically, illegal land uses that are established in a manner inconsistent with the General Plan and the zoning code have the potential to degrade property values. Also, homes, properties, and buildings that are allowed to decline into a condition of disrepair can contribute to negative property values. The proposed Land Use Permit modification for the existing off-road motocross recreation park is consistent with both the General Plan and Zoning designations for the subject agricultural property, and the facility and property has been maintained in good condition by the current property owners. Once the facility is open to the public, its operation will contribute to the tax base of the County with taxes generated from revenue received by operation of the park. Therefore, it will not have a detrimental effect on property values or the County tax base. 4. The project as conditioned will not adversely affect the policy and goals as set by the General Plan. Project Finding: The subject property has a General Plan designation of “Agricultural Lands” (AL), which states that extensive recreational facilities may be allowed in agricultural areas that are designated AL by issuance of a land use permit. The continued operation of the existing off-road motocross recreation park is consistent with the goals and policies of the General Plan. 5. The project as conditioned will not create a nuisance and/or enforcement problem within the neighborhood or community. Project Finding: The primary potential nuisance that could be associated with this land use would be posed by loud noise generated from running motorcycles. The sound study prepared for the project predicted that noise levels at all the modeled property line locations is below the Noise Element guideline of 75 decibels, which is considered “normally acceptable” for areas with a General Plan designation of Agricultural Lands. As conditioned, and with the reduced hours of operation and by reducing the days open from 7 days to 5 days per week, the December 13, 2016 Contra Costa County Board of Supervisors 161 COA - LP15-2040 Page 4 of 17 project will not create a nuisance and/or enforcement problem within the neighborhood or community. 6. The proposed project will not encourage marginal development within the community. Project Finding: Development is controlled by zoning, the General Plan, and physical constraints. The existing motorcycle recreation park has been in operation since 1973 and has not contributed to marginal development in the surrounding community. In fact, the project proposes no new development, and therefore will not encourage or set precedence for marginal development within the community. 7. That special conditions or unique characteristics of the subject property and its location or surroundings are established. Project Finding: The subject property is unique in that it has been the location of the only permitted off-road motorcycle recreational facility in the county since 1973. The property has unique and varied topography that makes it ideal for motorcycle sports. These characteristics, along with the proper zoning and General Plan designations, and the isolated location, make the subject property ideal for this kind of land use. CONDITIONS OF APPROVAL FOR COUNTY FILE #LP15-2040 Land Use Permit Approval 1. A Land Use Permit is APPROVED for the operation of an off-road motorcycle recreation park based on the following documents:  Application and materials submitted to the Department of Conservation and Development, dated October 8, 2015  Site plan received on October 8, 2015  Noise Study prepared by Wilson Ihrig Consultants, dated March 8, 2016 December 13, 2016 Contra Costa County Board of Supervisors 162 COA - LP15-2040 Page 5 of 17 This permit and conditions of approval supersede County File #LP95-2020 and is approved for mechanical recreation and related activities (i.e. motorcycle and go- cart racing, recreational riding, and practice). The only vehicles allowed on this site for commercial recreation use are motorcycles and go-carts. Mini-sprint vehicles are allowed if they are motorcycle powered (i.e. chain driven) only as long as the noise levels referenced in the March 8, 2016 project noise study are not exceeded. Any expansion, intensification of the use, change in hours of operation, or additional types of racing or other uses will require the approval of a new Land Use Permit. All activities approved by this permit shall beare restricted to the tracks and motocross areas as indicated on the October 8, 2015 site plan. The location of the main track as shown on the October 8, 2015 site plan should be interpreted as the general location of riding activities for that track, and is not to be strictly enforced as the required configuration of the track. Periodic routine minor changes to the configuration of the main track are allowed under this permit, as long as the changes occur in the general location shown on the approved site plan. Application Costs 2. This application is subject to an initial application deposit of $2,700.00, which was paid with the application submittal, plus time and material costs if the application review expenses exceed 100% of the initial deposit. Any additional costs due must be paid within 60 days of the permit effective date or prior to use of the permit, whichever occurs first. The applicant may obtain current costs by contacting the project planner. If you owe additional fees, a bill will be sent to you shortly after permit issuance. Compliance Reviews 3. The park operator and/or property owners shallmust submit an application for a compliance review annually for three (1, 3), 5, 8, and 12 years after issuance of this permit, then every five (5) years thereafter. A report detailing the steps taken to comply with the conditions of approval shall accompany the application. The applicant is responsible for costs associated with the compliance reviews. A deposit/fee in the amount of $1000.00 (subject to time and materials) will be filed with the compliance review application to allow for review of the conditions of approval. Compliance shallwill be determined by the Zoning Administrator in a public hearing with appropriate notice to property owners within 300 feeta ½ December 13, 2016 Contra Costa County Board of Supervisors 163 COA - LP15-2040 Page 6 of 17 mile of the site and to any individuals or parties expressing interest in the project. A noise report based on a Type-1, unattended, 24-hour minimum sound study will be provided at the time of each compliance review. The purpose of the noise study is to determine if the noise levels do not exceed the noise levels specified in condition of approval #14 (Noise Emissions). Each noise study shall be conducted on a race day selected by the Department of Conservation and Development Community Development Division. If no race days are scheduled during the calendar year of the compliance review, the Community Development Division shall determine the type activity and the date to be studied in lieu of a race day. Each noise study shall be conducted using the methodologies used in the March 8, 2016 report prepared by Wilson Ihrig, but will measure actual noise levels for the entire period rather than estimate the duration of activities. Each noise study shall be conducted at the 5 locations identified within the March 8, 2016 report prepared by Wilson Ihrig, and at an additional location on the frontage along Camino Diablo. If deemed necessary upon review of the report, the Community Development Division may require the sound consultant to prepare recommendations for reducing noise levels so that they do not exceed the noise levels specified in condition of approval #14 (Noise Emissions). The applicant will be required to implement the consultant’s recommendations in order to reduce noise so that the specified levels are not exceeded, as documented by a follow-up noise study conducted according to the same methodology during the next scheduled race (or other studied activity). The applicants and/or property owners will be responsible for all costs associated with the preparation, peer review, and staff review of the reports. The Department of Conservation and Development can require additional noise reports at any time deemed reasonably necessary to verify ongoing compliance with the 75 decibel land use compatibility standard in the Noise Element of the General Plan. The applicant is encouraged, at the time of each compliance review, to assess advancements in technology relating to motorcycle use and noise, and make voluntary upgrades, where practical, that could contribute to lessening the obtrusiveness of sound generated by the facility. Promoting the use of electric vehicles and development of a proposal to install solar panels for track lighting is highly encouraged. December 13, 2016 Contra Costa County Board of Supervisors 164 COA - LP15-2040 Page 7 of 17 Each of the first three compliance reviews will be noticed and conducted as conditional use permit modification hearing, consistent with the authority provided by County Code Sections 26-2.2022 — 26-2.2030, to consider and establish potential modified conditions. The intent of this requirement is to enable the County to modify permit conditions to address technological innovations that would reduce noise or improve monitoring capability or other changes in circumstances. Nothing in this section is intended to limit the County’s authority to convene a hearing at other times to modify, suspend or revoke this land use permit consistent with the provisions of County Code Sections 26-2.2020 — 26-2.2030. Electric Vehicle Demonstration Events 4. At least once a year during a formalized racing event, the applicant must hold a riding demonstration showcasing the use of electric motorcycles. If no racing events are held during the year, no demonstration will be required. Prior to First Formalized Competitive Racing Event 45. Upon reconstruction of the oval track to the east-central portion of the property, notify the Community Development Division a minimum of 30 days in advance of the opening of the oval track for the first formalized weekend racing event and/or the first “Friday (or Saturday) Night Under The Lights” event. 56. At least 30 days prior to the first racing event, provide documentation to the Community Development Division that all Health Services Department requirements have been satisfied for that use. Hours of Operation 67. Riding activities may occur only during the hours of operation allowed by this permit. Riding activities, including riding by customers and riding by or for the property owners’ private use, are prohibited at all other times. 8. Tuesdays and Wednesdays and Christmas and Thanksgiving will be “quiet days”. Riding activities, including riding by customers and riding by or for the property owners’ private use, are prohibited on all Tuesdays, all Wednesdays, Thanksgiving, and Christmas. 9. Recreational and Practice Riding Activities [“Friday or Saturday Night Under The Lights” is considered a recreational riding activity.] December 13, 2016 Contra Costa County Board of Supervisors 165 COA - LP15-2040 Page 8 of 17 : Recreational and practice riding activities on the main track and the lighted oval track is permitted 5 days a week (Thursday through Monday) and shallwill be limited to the following hours of 9:00 A.M. to 7:00 P.M. or sundown, whichever comes first.:  Mondays and Fridays: 12:00 P.M. to 6:00 P.M. or sundown, whichever comes first.  Fridays before racing events: 9:00 A.M. to 3:00 P.M. or 12:00 P.M. to 6:00 PM.  Thursdays: 12:00 P.M. to 7:00 P.M. or sundown, whichever comes first.  Weekends and holidays (other than Thanksgiving and Christmas): 9 A.M. to 6:00 P.M. or sundown, whichever comes first, provided that the facility may only operate for eight contiguous hours during this nine hour period (e.g., operate from 9 A.M. to 5:00 P.M. or 10 A.M. to 6 P.M.). 10. Friday (or Saturday) Night Under The Lights: The lighted oval track may be used for late night recreational riding until 10:00 P.M., but not more than two (2) days per each calendar month on a Friday or Saturday if no racing events are scheduled in the same month, and the park shallmust be emptied by 11:00 P.M. The facility may not open before 2:00 P.M. and the main track will be closed and cannot be used on such days. There will be no formalized racing events allowed during any month with late night recreational riding events. Tuesdays and Wednesdays shall be “quiet days” with no riding activities allowed by customers, or for the property owners’ private use or otherwise. 7 Both allotted late night recreational events may be conducted on one weekend (Friday and Saturday) or on separate weekends, not to exceed two days per month. 11. Formalized Racing Events [A racing event is one that has registered contestants who have paid entry fees to compete in official competitive races on the site.] All motorcycle racing events on the main track and the lighted oval track shallwill be allowed on one nightday per weekend (Saturday or Sunday) and on holidays, but not to exceed two (2) racing events per calendar month. No motorcycle activity or racing shallwill be allowed on Thanksgiving or Christmas. Racing hours shallwill be limited from 9:00 A.M. to 76:00 P.M. or sundown, whichever comes first, except that the. The lighted oval track maywill be closed and cannot be used until 10:00 P.M., and the site shall be emptied by 11:00 P.M.on race days. There December 13, 2016 Contra Costa County Board of Supervisors 166 COA - LP15-2040 Page 9 of 17 shallwill be no late night recreational riding events on the lighted oval track allowed during any month with a scheduled racing event. Both allotted racing events may be conducted on one weekend (Saturday and Sunday) or on separate weekends, not to exceed two days per month. Event Notification 12. As soon as racing schedules are available, but not less than 2 months prior to any formalized racing event, e-mail notification must be sent to the Department of Conservation and Development, Community Development Division and any individuals or parties expressing interest in the project, notifying them of the latest scheduled racing events. The operator and/or property owners shall provide to the Community Development Division proof of notification not less than 2 month in advance of each scheduled event for which notice is required under this condition. If a scheduled race is cancelled due to rain, it may be rescheduled provided that email notification and proof of such notification are provided not less than one month prior to the rescheduled race date. Late night riding events, such as Friday Night Under The Lights, are also subject to this noticing requirement. 13. As soon as racing schedules are available, but not less than 2 months prior to any formalized racing event, an event schedule must be posted online on the facility’s webpage and any social media site notifying the public of the latest scheduled racing events. The operator and/or property owners shall provide to the Community Development Division proof of mailing not less than 2 months in advance of each scheduled event for which notice is required under this condition. If a scheduled race is cancelled due to rain, it may be rescheduled provided that online posting and proof of such posting are provided not less than one month prior to the rescheduled race date. Late night riding events, such as Friday Night Under The Lights, are also subject to this noticing requirement. Noise Emissions 814. Average noise levels generated motorcycle/go-cart riding and racing activities shallmust not exceed the community noise exposure level of 75 decibels specified by the General Plan for agricultural areas, and shallmust not exceed those specified in the analysis of the March 8, 2016 project noise study. December 13, 2016 Contra Costa County Board of Supervisors 167 COA - LP15-2040 Page 10 of 17 15. For formalized racing events, no more than 25 riders will be allowed on the main track at a time, and no more than 13 ridersriding will be allowed on the oval track. The park operator shallmust maintain a log of riders for all formalized racing events. Race heats shall be conducted on one track at a time to avoid simultaneous heats on both tracks in order to reduce noise levelsRiders of electric motorcycles and/or go-carts shall not count against this limits. 916. For practice/recreational riding, the maximum number of riders will not exceed 45 on the main track and 25 on the oval track at any time, with the exception that riders of electric motorcycles and/or go-carts shall not count against these limits. 17. All individual motorcycles and/or go-carts using the park shallwill be required to meet a noise standard of not more than 96 decibels when measured from a distance of 20 inches using test procedures established by the Society of Automotive Engineers under Standard J-1287. Noise measurements shallmust be taken on a daily basis prior to admission and use of the park for all motorcycles and/or go-carts seeking to use the park. Any measured vehicles not meeting this standard shallwill not be allowed admission and use of the park. Lighting for Oval Track 1018. Exterior lights for the oval racetrack shallmust be deflected so that lights shine onto the applicant’s property and not toward adjacent properties. Lighting shallmust be reviewed for approval by the Community Development Division and the Building Inspection Division prior to installation and operation. If deemed necessary by the Building Inspection Division, a building permit must be issued prior to installation and operation of lighting. Signage 1119. All signs shallwill be subject to the review and approval of the Community Development Division prior to installation. The hours of operation shallmust be clearly posted in a visible location at the park entrance. Dust Control 1220. The off-street parking area shallmust be sprayed with water to prevent the creation of dust. This shallwill be done as December 13, 2016 Contra Costa County Board of Supervisors 168 COA - LP15-2040 Page 11 of 17 needed to keep dust from causing nuisances to neighboring residences. On those days when there are 25 or more people present at one time on the site to either run or observe recreational vehicles, the applicant will apply water as necessary to avoid fugitive dust impacts on nearby properties. The application of water will include motorcycle and go-cart track areas, parking lot, and driveways. Health and Safety Requirements for All Racing Events and for Practice/Recreational Riding Activities 1321. The following regulations for the operation of the motocross facility shallmust be enforced by the park operator and/or property owners and made part of this permit as follows: A. All riders shallmust wear helmets and boots. B. Ambulance service, first aid, and fire-fighting equipment shallmust be provided at all racing events, or as required by the fire district or Health Services Department. C. Posted speed limits shallmust be obeyed. D. Smoking shallwill be allowed only in designated areas or parking lots. E. All vehicles shallmust display current day’s admission sticker. F. All persons under the age of 18 shallmust have a signed release from a parent or legal guardian. G. All guest vehicles shallmust be cleared from the grounds by closing time. H. All trash shallmust be put in receptacles, including all trash and debris around the perimeter of the park resulting from the use. I. All children under the age of 12 shallmust be accompanied by an adult at all times. J. No open fires are allowed. December 13, 2016 Contra Costa County Board of Supervisors 169 COA - LP15-2040 Page 12 of 17 K. No wheel stands, spinning donuts, or racing in parking lots is allowed. L. No riding on graded or filled banks around parking lots or main roads is allowed. M. Anyone behaving in a manner dangerous to other persons or property shallwill be asked to leave and not come back. N. No riding in or near Kellogg Creek is allowed. O. All motorcycles shallmust have spark arrestors and silencers. Concerts/Live Music Prohibited 1422. Musical concerts and dances are prohibited. Overnight Camping Prohibited 1523. No overnight camping or sleeping by patrons of the park, race participants, or spectators is allowed on the property. The park premises must be cleared of visitors at the end of each day. Grading/Track Maintenance and Grooming 1624. Grading for routine track maintenance and grooming associated with the motorcycle park land use is exempt from the permit requirements of the grading ordinance. Extensive track reconfiguration will require the review and approval of the Community Development Division, and may require a grading permit. Retail Sales Prohibited 25. There shall be no retail sales of any kind on the site, including but not limited to retail sale of food or drink. Buffer Planting December 13, 2016 Contra Costa County Board of Supervisors 170 COA - LP15-2040 Page 13 of 17 1726. Within 30 days of approval of this permit, a row of mature Leyland Cypress trees shallmust be planted in a spacing pattern of no less than six feet apart along the fenceline adjacent to the arena and corral of APN 003-020-042 to serve as a physical buffer between the subject property and APN 003-020-042. Verification shallmust be provided to the Community Development Division once the planting is completed and prior to the first formalized racing event. Indemnification 1827. The property owners shallmust deliver an executed indemnification agreement between the property owners and Contra Costa County requiring the property owners to defend, indemnify, and hold harmless Contra Costa County against any expenses arising from or related to claims or litigating regarding the County’s actions in reviewing or approving this Land Use Permit application (County File No. LP15-2040). The Director of the Department of Conservation and Development is authorized to execute the indemnification agreement on behalf of the County. PUBLIC WORKS DEPARTMENT CONDITIONS OF APPROVAL FOR LP15-2040 General Requirements 1928. This development shall conform to the requirements of Division 914 (Drainage) and the remainder of Title 9 and Title 10 of the Subdivision Ordinance. Any exceptions therefrom must be specifically listed in this conditional approval statement. 2029. Improvement plans prepared by a registered civil engineer shall be submitted to the Public Works Department, Engineering Services Division, along with the review and inspection fees, and security for all improvements required by the Ordinance Code or the conditions of approval for this project. Roadway Improvements (Frontage/On-site/Off-site) 2130. The applicant shall be permitted an exception from construction of full frontage improvements along the Camino Diablo Frontage of this property, at this time, provided that he improves the Camino December 13, 2016 Contra Costa County Board of Supervisors 171 COA - LP15-2040 Page 14 of 17 Diablo entrance to this development to include at least a 6.1 meter (20-foot) wide paved driveway constructed to County private road standards from the edge of pavement to the proposed right-of-way line. The entrance shall also include paved tapers and flares designed and constructed in accordance with Figure 405.7 from the Caltrans Highway Design Manual from the edge of pavement along Camino Diablo to the right-of-way line (based on the basic 6.1 meter [20- feet] driveway width). Access to Adjoining Property 2231. Proof of Access/Acquisition Applicant shall furnish proof to the Public Works Department, Engineering Services Division, of the acquisition of all necessary rights-of-way, rights-of-entry, permits and/or easements for the construction of off-site, temporary or permanent, road or drainage improvements. 2332. Encroachment Permit Obtain an encroachment permit from the Application & Permit Center for construction of driveways, or other improvements within the right-of-way of Camino Diablo. 2433. Restrict Access Restrict access along Camino Diablo, with the exception of the proposed access. Road Dedication 2534. Applicant shall convey to the County, by Offer of Dedication, additional right-of-way on Camino Diablo as required for the planned future width of 33.5 meters (110 feet) with at least a 457 meter (1,500 feet) centerline radius. Intersection Design/Sight Distance 2635. Provide a sight distance analysis, subject to the review of the Public Works Department, which analyzes the proposed Camino Diablo entrance to this development. Provide sight distance based on a design speed of 104 kilometers per hour (65 miles per hour) along Camino Diablo. December 13, 2016 Contra Costa County Board of Supervisors 172 COA - LP15-2040 Page 15 of 17 Drainage Improvements/Collect and Convey 2736. Division 914 of the Ordinance Code requires that all storm waters entering or originating within the subject property shall be conveyed, without diversion and within an adequate storm drainage facility, to a natural watercourse having definable bed and banks, or to an existing adequate public storm drainage facility which conveys the storm waters to a natural watercourse. 2837. Discharging concentrated storm water into roadside ditches is prohibited by the Ordinance Code. However, as roadside ditches are characteristic of the area, an exception from this requirement is granted provided the applicant verifies the adequacy of the downstream ditch system or constructs any necessary improvements to make this system adequate. Miscellaneous Drainage Requirements 2938. The applicant shall install within a dedicated drainage easement any portion of the drainage system which conveys run-off from public streets. Utilities/Undergrounding 3039. An exception is permitted from undergrounding utility distribution facilities due to the rural nature of this area. Traffic Control 3140. The applicant shall provide special traffic control personnel at the Camino Diablo access to this property for events involving more than 500 vehicles, unless the Zoning Administrator approves the special event without traffic control. Traffic Control may also be required for smaller events if significant traffic complaints substantiate a need. Creek Structure Setbacks December 13, 2016 Contra Costa County Board of Supervisors 173 COA - LP15-2040 Page 16 of 17 3241. The applicant shall be required to observe the creek structure setback line in accordance with Section 914-14.012, “Structures Setback Lines for Unimproved Earth Channels” for any new structures on this property. National Pollutant Discharge Elimination System (in addition to NPDES permit) 3342. Within 30 days of the effective date of this (1998) modified permit, the applicant shall ensure that he has complied with all components of this condition of approval. A. Hazardous wastes, including but not limited to used motor oil, battery acid or antifreeze shall not be discharged onto the ground. B. All hazardous wastes shall be stored in appropriate containers on a covered concrete slab in an area which is not subject to inundation and shall be removed from the facility at least one each 90 days. C. The applicant shall pave, cover and contain the various vehicle repair pit areas to prevent contaminants from these areas from reaching the creek. The applicant shall obtain a Hazardous Waste Generator’s Permit from the County Health Department to assure adequate maintenance of the vehicle repair pit areas and disposal of the hazardous wastes. D. The applicant shall provide an erosion control plan showing how the quantity of silt entering the creek from this property will be reduced. The erosion control plan shall be subject to the review of the Public Works. NOTE: In the event that the improvements required by the Public Works Department have been constructed, the applicant shall provide the Public Works Department with evidence that these improvements have been completed. 43. Prior to issuance of a building permit, the applicant shall pay Drainage Area 130 (DA 130) fees. 44. Prior to issuance of a building permit, the applicant shall demonstrate that the grading work does not alter the existing drainage. ADVISORY NOTES December 13, 2016 Contra Costa County Board of Supervisors 174 COA - LP15-2040 Page 17 of 17 ADVISORY NOTES ARE NOT CONDITIONS OF APPROVAL; THEY ARE PROVIDED TO ALERT THE APPLICANT TO ADDITIONAL ORDINANCES, STATUTES, AND LEGAL REQUIREMENTS OF THE COUNTY AND OTHER PUBLIC AGENCIES THAT MAY BE APPLICABLE TO THIS PROJECT. A. NOTICE OF OPPORTUNITY TO PROTEST FEES, ASSESSMENTS, DEDICATIONS, RESERVATIONS OR OTHER EXACTIONS PERTAINING TO THE APPROVAL OF THIS PERMIT. Pursuant to California Government Code Section 66000, et seq., the applicant has the opportunity to protest fees, dedications, reservations or exactions required as part of this project approval. To be valid, a protest must be in writing pursuant to Government Code Section 66020 and must be delivered to the Community Development Division within a 90-day period that begins on the date that this project is approved. If the 90th day falls on a day that the Community Development Division is closed, then the protest must be submitted by the end of the next business day. B. Additional requirements may be imposed by the East Contra Costa Fire Protection District. The Applicant is strongly encouraged to review this agency’s requirements prior to continuing with the project. C. Additional requirements may be imposed by the Contra Costa Health Services, Environmental Health Division. The Applicant is strongly encouraged to review this agency’s requirements prior to continuing with the project. D. Additional requirements may be imposed by the Building Inspection Division. The Applicant is strongly encouraged to review this agency’s requirements prior to continuing with the project. E. Additional requirements may be imposed by the Public Works Department. The Applicant is strongly encouraged to review this agency’s requirements prior to continuing with the project. December 13, 2016 Contra Costa County Board of Supervisors 175 Hours of Operation Existing Vs. Proposed Existing •Open 7 Days Per Week •Monday 8 AM to 7 PM or Sundown •Tuesday 8 AM to 7 PM or Sundown •Wednesday 8 AM to 7 PM or Sundown •Thursday 8 AM to 7 PM or Sundown •Friday 8 AM to 11 PM •Saturday 8 AM to 11 PM •Sunday 8 AM to 7 PM or Sundown •Racing Allowed Saturdays 8 AM to 11 PM •Racing Allowed Sundays 8 AM to 7 PM or Sundown •Closed Christmas and Thanksgiving Day Hours of Operation Existing Vs. Proposed Proposed •Open 5 Days Per Week •Monday Noon to 6 PM •Tuesday Closed •Wednesday Closed •Thursday Noon to 7 PM •Friday 9 AM to 3 PM (Fridays Prior to Race Days can be 9 AM to 3 PM OR Noon to 6 PM) •Saturday for only eight hours between 9 AM to 6 PM or Sundown •Sundays for only eight hours between 9 AM to 6 PM or Sundown •Two Racing Events Per Month (SAT and/or Sun or Holidays) OR Two Late Night Riding Events Per Month (FRI and/or SAT Nights ending at 10 PM)December 13, 2016 Contra Costa County Board of Supervisors 176 7 December 2016 David Trotter Law Offices of David W. Trotter 119 Allen Court Moraga, CA 94556 Email: david.trotter@dtrotterlaw.com Subject: Proposed Diablo MX Ranch Motocross Facility Follow-up Noise Comments CSA Project: 15-0428 Dear Mr. Trotter: As you know, we have reviewed ambient and projected future noise for the proposed Diablo MX Ranch motocross facility and provided the following letters:  20 October 2015 summary of our own ambient noise measurements and understanding of project noise standards.  25 July 2016 review of the Wilson Ihrig noise report dated 8 March 2016 (WI report). We also attended the Contra Costa County Board of Supervisors hearing on 15 November 2016 and reviewed the associated staff report for the project. This letter summarizes our follow-up comments. SUMMARY The proposed Diablo MX project and proposed conditions of approval do not include sufficient mitigation to reduce the potential severe noise impacts on the neighboring residences. Allowing noise to reach the County Agricultural/Industrial Land-Use noise standard of DNL 75 would severely impact the neighbors. We suggest that the County incorporate noise restrictions that are at least in-line with the Diablo MX projected noise levels to reduce the noise impact on neighboring residences, as follows:  Limit race days to typical noise levels of DNL of 65 dB and hourly average levels of 70 dB.  Limit practice and recreational riding days to typical DNL of 60 dB and hourly average levels of 65 dB.  Limit quantity of simultaneous riders as appropriate to meet these limits.  Incorporate additional mitigation as needed, to meet these limits.  Consider a future phase-out of gas-powered bikes for practice activities (gas-powered vehicles would be allowed for racing events). These limits could be considered a compromise between the reasonable operation of the Diablo MX facility and its noise impact on the quiet existing ambient noise environment of DNL 50 dB and hourly average noise levels of approximately 45 dB. These limits could be applied during future compliance monitoring by averaging the results around the perimeter of the site . Monitoring locations should be similar to those selected for the Wilson Ihrig study. The overall purpose is to avoid excessive noise that consistently exceeds these limits around the entire site. More details are provided below. December 13, 2016 Contra Costa County Board of Supervisors 177 Diablo MX Ranch Follow-up Comments 7 December 2016 Page 2 DISCUSSION Since the Diablo MX project and surrounding residences are located in an “agricultural” zone, the previous County staff report proposed that the motocross facility be allowed to generate noise up to DNL 75 dB. As we have stated before, this noise level is incompatible with residential land-use and would constitute a significant adverse noise impact on the neighbors. This is supported by the County’s own Land-Use Compatibility standards. The adverse impacts associated with this issue are compounded by the fact that the DNL metric is a based on a 24-hour day-night average of noise levels. Thus, quiet ambient noise levels would be averaged with much louder noise levels during the events to compute the DNL. To demonstrate this, we calculated the actual hourly average noise levels (Leq) that the Diablo MX project could generate during a race day and still meet the DNL 75 dB noise limit. The typical ambient levels at the site are approximately DNL 50 dB and hourly average levels are commonly 45 dB (approximately). In the WI report, they assumed “seven hours of races with one-hour break for lunch.1” We calculate that Diablo MX could generate hourly average noise levels of 80 dB at the property line for 7 hours and still meet the DNL 75 dB noise metric. This is a severe increase over the ambient noise levels of approximately 45 dB, as illustrated in Chart 1 below. The same concept applies to practice days, though the hours and allowable levels would vary slightly. For reference, pneumatic construction tools and train passbys also generate noise levels of 80 dB (at 50 feet away, see Figure 1 enclosed). Such levels would significantly interfere with speech communication, which is commonly 60 dB in face-to-face conversation and 65 dB to 70 dB for raised voices. Communication would likely require shouting (> 75 dB) in such an environment. 1 See WI report Section 4.1, Page 8. December 13, 2016 Contra Costa County Board of Supervisors 178 Diablo MX Ranch Follow-up Comments 7 December 2016 Page 3 Allowing noise levels of 80 dB (hourly average) and DNL 75 dB are excessive. It is also important to recognize that noise levels would vary within each hour, likely above and below 80 dB. Therefore, at moments of loud activities, noise levels could certainly exceed 80 dB, perhaps to 85 dB to 95 dB during motorcross bike passbys (see Table 5 at the end of this report). Moreover, these potential average and DNL noise levels substantially exceed the projected noise levels determined by Wilson Ihrig and Diablo MX. The WI report measured the short-term average noise level of simulated motocross race and practice activity to be between 52 dB and 78 dB2 at various locations around the property line. Averaged across all simulations and measurement locations, the typical racing noise level at the property line was 68 dB. The typical average practice noise level was 65 dB. For more information on these levels, see Table 1 below. Table 1: Measured Leq during simulated DMXR Activity (based on Table 3 of WI report) Event Type Source Track Loc 1 Loc 2 Loc 3 Loc 4 Loc 5 AVERAGE Leq (over activities/locations) Race MX 66 74 69 78 65 68 Oval 70 58 66 62 70 Practice MX + Oval 65 72 68 75 65 65 MX 64 71 68 74 64 Oval 64 52 60 56 64 Allowing Diablo MX to generate hourly average noise levels of 80 dB at all neighboring property lines is excessive and does not even line up with the proposed future motocross conditions (as outlined in the Wilson Ihrig report). Therefore, we recommend that the project conditions of approval be made more strict to be in-line with Diablo MX projections and to reduce the potential noise impact on neighbors. Typical hourly average noise levels could be limited to 70 dB on race days and 65 dB on practice and recreational riding days. The same concept is evident in the evaluation of the projected future DNLs calculated in the WI report. Table 2 below summarizes the Wilson Ihrig calculated DNLs and overall site-average levels. Table 2: Modeled Property Line DNL during DMXR typical Operating Scenarios at various Locations (based on Table 4 of WI report) Scenario Loc. 1 Loc. 2 Loc. 3 Loc. 4 Loc. 5 AVERAGE DNL (over activities/locations) Weekend race 61 69 64 73 60 65 Weekend practice 58 64 60 68 58 60 Weekday practice 56 61 58 64 56 Night under Lights 60 52 57 56 60 57 2 See WI report Table 3, Page 7. December 13, 2016 Contra Costa County Board of Supervisors 179 Diablo MX Ranch Follow-up Comments 7 December 2016 Page 4 Again, Wilson Ihrig projected that typical future Diablo MX noise levels would be lower than the County standard of DNL 75 dB. A weekend Race day was projected to be DNL 65 dB, on average around the site. And practice days were projected to be approximately DNL 60 dB, on average. Therefore, it seems reasonable to limit average noise levels around the perimeter of the Diablo MX pr operty to be in-line with these projected future levels (as listed in the Summary section above). In addition to “practice” activities, this noise limit should be applied to all non -race activities, such as recreational riding. To reasonably measure average noise levels around the Diablo MX site, it would be appropriate to perform future compliance noise monitoring at various locations around the site. Locations similar to these selected for the Wilson Ihrig study might be considered. One purpose of utilizing several measurement locations is to avoid monitoring in a location where motocross noise levels are uniquely high or low that do not properly assess the noise impact on neighbors. Another goal is to avoid excessive noise that consistently exceeds these limits around the entire site. For example, a minor short-term exceedance at one particular location might not be objectionable. By utilizing more reasonable noise limits in-line with Diablo MX projections, the many noise goals and policies of the County General Plan might be satisfied. These are listed below. Goal 11-A: To improve the overall environment in the County by reducing annoying and physically harmful levels of noise for existing and future residents and for all land uses. Goal 11-B: To maintain appropriate noise conditions in all areas of the County. Goal 11-C: To ensure that new developments will be constructed so as to limit the effects of exterior noise on the residents. Goal 11-D: To recognize the economic impacts of noise control and encourage an equitable distribution of these costs. Goal 11-E: To recognize citizen concerns regarding excessive noise levels, and to utilize measures through which the concerns can be identified and mitigated. Policy 11-2: The standard for outdoor noise levels in residential areas is a DNL of 60 dB. However, a DNL of 60 dB or less may not be achievable in all residential areas due to economic or aesthetic constraints… Policy 11-6: If an area is currently below the maximum “normally acceptable” noise level, an increase in noise up to the maximum should not be allowed necessarily. Implementation Measure 11-a: Continue to require a review and analysis of noise-related impacts as part of the existing project development review procedures of the County. Implementation Measure 11-b: Evaluate the noise impacts of a proposed project upon existing land uses in terms of the applicable Federal, State, and local codes, and the potential for adverse community response, based on a significant increase in existing noise levels. Implementation Measure 11-d: Noise mitigation shall be incorporated into the design and construction of new projects or be required as conditions of project approval. December 13, 2016 Contra Costa County Board of Supervisors 180 Diablo MX Ranch Follow-up Comments 7 December 2016 Page 5 SUMMARY OF NOISE IMPACT ANALYSIS For reference, the following Tables 3 t hrough 5 summarize the projected noise impact of Diablo MX activity. The levels listed in Tables 3 and 4 are summarized from the Wilson Ihrig 8 March 2016 noise study report. These tables demonstrate that even with the more strict noise limits proposed abo ve, the noise impact will not be eliminated to a less-than-significant level. Any increase by more than five decibels is commonly considered significant. However, the suggested limits above seem to be a reasonable compromise between noise impact and reasonable operation of the Diablo MX facility, particularly since the suggested limits are in-line with projected future Diablo MX noise levels. Table 3: Summary Comparison of Ambient and Projected Day-Night Average Noise Levels Scenario Existing Ambient Predicted with DMXR Difference Practice Day (average all locations) DNL 50 dB DNL 60 dB +10 dB Race Day (average all locations) DNL 65 dB +15 dB Race Day (worst location) DNL 73 dB +23 dB Table 4: Summary Comparison of Ambient and Projected Hourly Average Noise Levels Scenario Existing Ambient Predicted with DMXR Difference Practice Day (average all locations) Leq 45 dB Leq 65 dB +20 dB Race Day (average all locations) Leq 68 dB +23 dB Race Day (worst location) Leq 75 dB +30 dB Table 5: Summary Comparison of Ambient Levels and potential Maximum Noise Levels Motorcycle Measurement Location Existing Ambient Motorcycle Noise Difference At residence property lines Leq 45 dB Lmax 80 to 95 dB +35 to 50 dB The maximum “momentary” noise levels (i.e., Lmax) listed in Table 5 below are based on our measurements of motocross bikes at the site (see our 20 October 2015 letter) and at another facility in northern California (Honey Lake Motocross). * * * December 13, 2016 Contra Costa County Board of Supervisors 181 Diablo MX Ranch Follow-up Comments 7 December 2016 Page 6 We understand that our 20 October 2015 letter was peer reviewed by an independent consultant for the County. The County might also consider having our 25 July 2016 letter and this letter peer reviewed. This concludes our follow-up comments on the proposed Diablo MX project. Should you have any questions, please call. Sincerely, CHARLES M. SALTER ASSOCIATES Jeremy L. Decker, PE Principal Consultant Glossary:  A-Weighting – A standard frequency weighting that accounts for the sensitivity of human hearing to the range of audible frequencies. ANSI S1.4 defines A-weighting. People perceive a 10 dB increase in sound level to be twice as loud. All noise data in this report are A-weighted.  DNL (Day-Night Average Sound Level) – A descriptor for a 24-hour A-weighted average noise level. DNL accounts for the increased acoustical sensitivity of people to noise during the nighttime hours. DNL penalizes sound levels by 10 dB during the hours from 10 PM to 7 AM. For practical purposes, the DNL and CNEL ar e usually interchangeable. DNL is sometimes written as Ldn.  Leq – The equivalent steady-state A-weighted sound level that, in a stated period of time, would contain the same acoustic energy as the time-varying sound level during the same period.  Lmax (Maximum Sound Level) – The maximum sound level for a specified measurement period of time as defined in ASTM E1686. December 13, 2016 Contra Costa County Board of Supervisors 182 December 13, 2016 Contra Costa County Board of Supervisors 183 December 13, 2016 Contra Costa County Board of Supervisors 184 December 13, 2016 Contra Costa County Board of Supervisors 185 December 13, 2016 Contra Costa County Board of Supervisors 186 December 13, 2016 Contra Costa County Board of Supervisors 187 December 13, 2016 Contra Costa County Board of Supervisors 188 December 13, 2016 Contra Costa County Board of Supervisors 189 December 13, 2016 Contra Costa County Board of Supervisors 190 December 13, 2016 Contra Costa County Board of Supervisors 191 December 13, 2016 Contra Costa County Board of Supervisors 192 December 13, 2016 Contra Costa County Board of Supervisors 193 December 13, 2016 Contra Costa County Board of Supervisors 194 December 13, 2016 Contra Costa County Board of Supervisors 195 December 13, 2016 Contra Costa County Board of Supervisors 196 December 13, 2016 Contra Costa County Board of Supervisors 197 December 13, 2016 Contra Costa County Board of Supervisors 198 December 13, 2016 Contra Costa County Board of Supervisors 199 December 13, 2016 Contra Costa County Board of Supervisors 200 December 13, 2016 Contra Costa County Board of Supervisors 201 December 13, 2016 Contra Costa County Board of Supervisors 202 December 13, 2016 Contra Costa County Board of Supervisors 203 December 13, 2016 Contra Costa County Board of Supervisors 204 December 13, 2016 Contra Costa County Board of Supervisors 205 December 13, 2016 Contra Costa County Board of Supervisors 206 December 13, 2016 Contra Costa County Board of Supervisors 207 December 13, 2016 Contra Costa County Board of Supervisors 208 December 13, 2016 Contra Costa County Board of Supervisors 209 December 13, 2016 Contra Costa County Board of Supervisors 210 December 13, 2016 Contra Costa County Board of Supervisors 211 December 13, 2016 Contra Costa County Board of Supervisors 212 December 13, 2016 Contra Costa County Board of Supervisors 213 December 13, 2016 Contra Costa County Board of Supervisors 214 December 13, 2016 Contra Costa County Board of Supervisors 215 December 13, 2016 Contra Costa County Board of Supervisors 216 December 13, 2016 Contra Costa County Board of Supervisors 217 December 13, 2016 Contra Costa County Board of Supervisors 218 December 13, 2016 Contra Costa County Board of Supervisors 219 December 13, 2016 Contra Costa County Board of Supervisors 220 December 13, 2016 Contra Costa County Board of Supervisors 221 December 13, 2016 Contra Costa County Board of Supervisors 222 December 13, 2016 Contra Costa County Board of Supervisors 223 December 13, 2016 Contra Costa County Board of Supervisors 224 December 13, 2016 Contra Costa County Board of Supervisors 225 December 13, 2016 Contra Costa County Board of Supervisors 226 December 13, 2016 Contra Costa County Board of Supervisors 227 December 13, 2016 Contra Costa County Board of Supervisors 228 December 13, 2016 Contra Costa County Board of Supervisors 229 December 13, 2016 Contra Costa County Board of Supervisors 230 December 13, 2016 Contra Costa County Board of Supervisors 231 December 13, 2016 Contra Costa County Board of Supervisors 232 December 13, 2016 Contra Costa County Board of Supervisors 233 December 13, 2016 Contra Costa County Board of Supervisors 234 December 13, 2016 Contra Costa County Board of Supervisors 235 December 13, 2016 Contra Costa County Board of Supervisors 236 December 13, 2016 Contra Costa County Board of Supervisors 237 December 13, 2016 Contra Costa County Board of Supervisors 238 December 13, 2016 Contra Costa County Board of Supervisors 239 December 13, 2016 Contra Costa County Board of Supervisors 240 December 13, 2016 Contra Costa County Board of Supervisors 241 December 13, 2016 Contra Costa County Board of Supervisors 242 December 13, 2016 Contra Costa County Board of Supervisors 243 December 13, 2016 Contra Costa County Board of Supervisors 244 RECOMMENDATION(S): ACCEPT the 2016 status report from the Public Works Director on street light maintenance by Pacific Gas and Electric Company (PG&E) in coordination with the Cities and the County. FISCAL IMPACT: 100% County Service Area L-100 funds. BACKGROUND: Each year, the TWIC reviews and monitors the implementation of the Letter of Understanding with PG&E for the maintenance of PG&E streetlights in Contra Costa County. The Letter of Understanding (LOU), dated February 2008, from PG&E to the County, states the commitment of PG&E for open communication and responsive service levels and actions in resolving issues related to street light performance. Communication channels have continued to remain open by conducting regular discussions at street light coordination meetings with the County, its constituent Cities and Towns and regularly reporting to TWIC. On November 10, 2016, Public Works staff submitted and discussed with the TWIC committee the attached annual status report on PG&E Coordination with Cities and County for Street Light Maintenance (Attachment A). The Committee requested that this report be forwarded to the Board of Supervisors. In 2015 there was a change in the frequency of the meetings from monthly to quarterly at the request of PG&E due to low participation of Cities’ staff. There were meetings in January, March and April 2015, but no meetings since that APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: John Cunningham (925) 674-7883 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 2 To:Board of Supervisors From:TRANSPORTATION, WATER & INFRASTRUCTURE COMMITTEE Date:December 13, 2016 Contra Costa County Subject:ACCEPT the 2016 Status Report on Street Light Maintenance by Pacific Gas and Electric (PG&E). December 13, 2016 Contra Costa County Board of Supervisors 245 BACKGROUND: (CONT'D) > time. The County distributed a survey to the 19 Cities in the County and 15 Cities responded with the desire to continue the Street Light Coordination meetings (Attachment B). The County and PG&E completed an LED Street Light Conversion Project, countywide, in the summer of 2016, an effort that started in the spring of 2015. Recommendations approved by TWIC include the following: Resume the Street Light Coordination meetings.1. Continue the process to review the LOU and reflect the challenges of 2017 and beyond.2. Provide update to TWIC toward the end of 2017.3. CONSEQUENCE OF NEGATIVE ACTION: The Board of Supervisors would not accept the report as recommended by the Transportation, Water and Infrastructure Committee in November 2016. ATTACHMENTS Attachment A - Status Rpt Attachment B - Questionnaire, Survey, Report December 13, 2016 Contra Costa County Board of Supervisors 246 TRANSPORTATION, WATER & INFRASTRUCTURE COMMITTEE 8. Meeting Date:11/10/2016 Subject:RECEIVE the Report on PG&E Coordination with Cities and County for Street Light Maintenance and MONITOR Implementation of the Letter of Understanding. Submitted For: Julia R. Bueren, Public Works Director/Chief Engineer  Department:Public Works Referral No.: 13 Referral Name: Monitor implementation of the Letter of Understanding with PG&E for the maintenance of PG&E streetlights in Contra Costa County.  Presenter: Jason Chen, Department of Public Works Contact: Jason Chen (925)313-2299 Referral History: The Transportation, Water and Infrastructure Committee (TWIC) committee accepted the 2015 status report on street light maintenance by PG&E in coordination with Cities (Countywide) on December 7, 2015. Referral Update: The TWIC committee requested Public Works staff to report annually on the status of street light maintenance coordination efforts with PG&E. Staff reported at the December 7, 2015 meeting regarding this item. Background: The Letter of Understanding (LOU), dated February 2008, between PG&E and County, states the commitment of PG&E for open communication and responsive service levels and actions in resolving issues related to street light performance. A way to keep communication channels open was by conducting regular discussions at Street Light Coordination meetings with the County, its constituent, Cities and Towns. However, in 2015 there was a change in the frequency of these meetings at the request of PG&E due to low participation of Cities’ staff. Continuing the effort initiated in May 2008, the County Public Works Department, PG&E and Cities met in January, March, and April 2015. There were no meetings held in July and October as County prepared to reach out to Cities staff for their feedback. Since reporting to TWIC on December 7, 2015 there have been no meetings in 2016. The PG&E, Cities, and County Street Light Coordination meetings allowed communication December 13, 2016 Contra Costa County Board of Supervisors 247 The PG&E, Cities, and County Street Light Coordination meetings allowed communication among those present to address issues related to street light maintenance, operations, increased efficiencies and LED conversions, and rates. As Public Works staff prepares an update to the LOU with more current and relevant topics, the priority focus was to assemble a survey to cities, reviewed by PG&E. The goal of this survey was to determine if Cities and the County would like to continue to meet and discuss street light issues. The survey was distributed to the 19 cities in the County and 15 Cities responded. PG&E and County Public Works staff agree that the survey results indicate that the cities want to continue the Street Light Coordination meetings. County will coordinate with PG&E to resume the Street Light Coordination meetings starting in early 2017. Another major effort that occurred in 2016 was the LED Street Light Conversion Projects. This project launched in spring 2015, with the majority of the street lights converted in 2016. This project converted about 5,600 PG&E street lights countywide. PG&E street light conversion project team was well organized and completed the work in a time efficient manner. PG&E’s team included public outreach team that mailed notifications letters and respond to inquiries from residents. The next steps for 2017 will be to: 1) Resume the Street Light Coordination meetings. 2) Continue the process to review the LOU and reflect the challenges of 2017 and beyond. 3) Provide update to TWIC toward the end of 2016. Recommendation(s)/Next Step(s): RECEIVE this status report on the street light coordination effort between Pacific Gas and Electric Company (PG&E), the County Public Works Department (County), and Cities for street light maintenance and provide direction as appropriate. Fiscal Impact (if any): No impact on the general fund. All costs for street lights are funded by County Service Area L-100 or Community Facilities District 2010-1. Attachments No file(s) attached. December 13, 2016 Contra Costa County Board of Supervisors 248 Julia R. Bueren, Director Deputy Directors Brian M. Balbas Stephen Kowalewski Joe Yee "Accredited by the American Public Works Association" 255 Glacier Drive Martinez, CA 94553-4825 TEL: (925) 313-2000 • FAX: (925) 313-2333 www.cccpublicworks.org MEMO September 12, 2016 TO: Transportation, Water, and Infrastructure Committee Supervisor Candace Andersen, District II, Chair Supervisor Mary N. Piepho, District III, Vice Chair FROM: Jason Chen, Senior Civil Engineer, Special Districts SUBJECT: Report on PG&E, Cities and County Street Light Coordination Meetings REFERRAL HISTORY During the December 7, 2015 TWIC meeting, County Public Works staff was directed to report the result of the survey. REFERRAL UPDATE Background: The Letter of Understanding (LOU), dated February 2008, between PG&E and County, states the commitment of PG&E for open communication and responsive service levels and actions in resolving issues related to street light performance. A way to keep communication channels open was by conducting regular discussions at Street Light Coordination meetings with the County, its constituent, Cities and Towns. However, in 2015 there was a change in the frequency of these meetings at the request of PG&E due to low participation of Cities staff. Continuing the effort initiated in May 2008, the County Public Works Department, PG&E, and Cities met in January, March, and April 2015. There were no meetings held in July and October as County prepared to reach out to Cities staff for their feedback. Since reporting to TWIC on December 7, 2015 there have been no meetings in 2016. The PG&E, Cities, and County Street Light Coordination meetings allowed communication among those present to address issues related to street light maintenance, operations, increased efficiencies and LED conversions, and rates. Because of the generally low City attendance at the meetings, County Public Works assembled a survey to cities which was reviewed by PG&E. The goal of this survey was to determine if Cities and the County would like to continue to meet and discuss street light issues and if so, to determine the best way to conduct the meetings, who should attend, how December 13, 2016 Contra Costa County Board of Supervisors 249 often should meetings be held, identify topics to discuss that would be of value, etc. County Public Works staff developed a 10 question survey that listed choice answers and also the opportunity to add a choice statement per question, listed as “Other” (see attached). County Public Works sent the survey to identified representatives of the 19 cities in the County by email in mid-March and requested a response by the end of March. County Public Works received survey responses from 15 cities. Survey Results: A total of 15 cities responded to the survey. In almost all of the questions the participant cities could vote for one or more answers. The survey tally shows that the majority (13) preferred to continue with On-site meetings. The majority (9) also preferred PG&E Street Light Coordination meetings to be held quarterly with varied locations such as agency or PG&E offices considering non rush hours as well as the importance to have technical presentations. See Charts 1, 2 and 3. Chart 1 (Question 3) 13 8 7 0 2 4 6 8 10 12 14 On-site Webinar Audio Conferencing Type of Meeting Preference Number of Cities 9 3 2 1 012345678910 Quarterly Semi and Annually Bimonthly Monthly Frequency of Meetings Preference Number of Cities December 13, 2016 Contra Costa County Board of Supervisors 250 Chart 2 (Question 8) Chart 3 (Question 7) The cities representatives indicated that there would be benefits in meeting with PG&E and other city representatives to discuss customer service issues, network and problem solve regional issues, learn about LED street light conversion rebate and loans, stay current on the latest technologies, better understand of PG&E services, help upgrading of lighting quality and levels, have input on PG&E costs, help improve system inventory including asset and maintenance history and reporting, and learn and receive feedback from other cities as some may have dealt with issues previously. Other topics of interest to cities representatives include; LED conversion technology, Wire theft, Photo-cell controls technology, PG&E related maintenance plans, future projects affecting the cities, PG&E related maintenance plans, and changes in street light tariffs. See Chart 4. 12 10 6 3 0 2 4 6 8 10 12 14 Technical Presentations Vary Meeting site Limit Time (1 hour) Held in PG&E Offices More Likely to Participate in Meetings If Number of Cities December 13, 2016 Contra Costa County Board of Supervisors 251 Chart 4 (Question 1) Cities representatives also mentioned they would benefit from learning about specific PG&E services such as; street light inventory review, fixture and pole repair (cleaning and painting), fixture and pole cleaning, single billing, status or regular and EC 90-day outages, trimming around street light poles and fixtures and upgrading non-traditional street lights to LED similar to park and parking lot lights. See Chart 5. Chart 5 (Question 2) In past years during Street Light Coordination meetings, Cities and County representatives discussed many PG&E Services topics. Based on responses to Question 5, the topics found of most interest about specific PG&E services among Cities and County staff are ranked below: • Maintenance and tracking systems (10) • Pole knockdowns (9) • Standard maintenance cycles (9) • Burn out lamps replacements (9) • Painting of street light poles (8) 13 8 7 1 1 0 2 4 6 8 10 12 14 LED Conversion Wire Theft Photo-cell Controls Technology PG&E Maint. Plans & Projects Changes in Light Tarrifs PG&E Topics of Interest Number of Cities 11 8 6 5 4 1 1 0 2 4 6 8 10 12 Street Light Inventory Review Fixture Repair Fixture and Pole Cleaning Single Billing Regular and EC 90 day outages Trimming Around Fixture Upgrade for Decoratives and Park Lights PG&E Services of Benefit for Cities/County Number of Cities December 13, 2016 Contra Costa County Board of Supervisors 252 • Repair of routine outages (7) • Repair of non-routine outages (7) • Repair of non-burnout outages (7) • Replacement of deteriorated facilities (6) • New product choices - cobra heads (6) • Decorative street lights (6) • Group lamp replacements (5) • Streamlined processes (5) • Tree trimming around fixture (1) • Park lights owned and maintained by PG&E (1) Information updates from the California Public Utilities Commission (CPUC) is also a topic that many cities representatives find of interest, specifically about rates for energy usage, rebates, legislation approvals, emerging technologies and tariffs since the decisions they make affect the work that PG&E is funded to do. See Chart 6. Chart 6 (Question 4) Conclusion: PG&E and County staff agree the survey shows cities that want to continue the Street Light Coordination meetings. These meetings would be held quarterly, include presentations, and be conducted at various rotating governmental locations. Meeting locations and topics would be decided at the end of each meeting for the next meeting. Meeting participants can use the survey results as suggestions for meeting topics. County will coordinate with PG&E to resume the Street Light Coordination meetings starting in early 2017. RECOMMENDATION ACCEPT this status report on the street light coordination survey. FISCAL IMPACT 13 10 10 9 8 0 2 4 6 8 10 12 14 Rates for Energy Usage Legislation Rebates Emerging Technologies Tariffs CPUC Topics of Interest Number of Cities December 13, 2016 Contra Costa County Board of Supervisors 253 No impact on the general fund. All costs for street lights are funded by County Service Area L-100 or Community Facilities District 2010-1. JD:JC:nt G:\spdist\CSA L-100\TWIC\2016\Survey\TWIC County-Cities Street Light Survey Memo nt.docx Enclosures: Survey Questionnaire Emailed to Cities Contacts Cities Survey Contacts Survey Questions Tallied C: Members, Board of Supervisors D. Twa, CAO B. Balbas, Deputy Public Works Director W. Lai, Assistant Public Works Director, Engineering Services J. Cunningham, Department of Conservation and Development T. Guarino, Pacific Gas & Electric December 13, 2016 Contra Costa County Board of Supervisors 254 City/County Street Light Survey I am writing to you because we are surveying all of the 19 cities in the County about the City/County PG&E Street Light Coordination Meetings. The goal of this survey is to determine if Cities and the County should continue to meet to discuss street light issues and if so, to determine how to best to conduct the meetings, who should attend, how often should meetings be held, identifying topics to discuss, would another format, e.g. an annual street light symposium, be of value, and more. Your input is greatly appreciated. When PG&E was recently ready to roll out the LED replacement project, a meeting held in March 2015 at Public Works was well attended by the Cities. Quarterly street light coordination meetings have been attended by City staff but at lower levels of participation. Questions have surfaced as to the need to have the meetings, the frequency and format of the meetings, and the topics discussed at the meetings. The attached survey includes questions have been designed in order to address the PG&E City/County Street Light Coordination meetings. At the end of the survey, there is space to add any thoughts or suggestions from your City. Below, please find the questions to respond to by March 24, 2016: 1) What topics would you like to learn more about via the City/County street light coordination meetings (mark as many items as you wish)? a) LED conversion technology b) Photo-cell controls technology c) Wire theft d) Other (please describe) __________________________________________________________ 2) Which of these PG&E services are of interest to you (mark as many items as you wish)? a) Regular and EC 90 day outages b) Single Billing c) Street Light Inventory Review d) Fixture Repair e) Fixture and Pole Cleaning f) Other (please describe) ___________________________________________________________ 3) What type of street light coordination meetings would you prefer? a) On-site meetings b) Webinar meetings c) Audio conferencing (phone only) December 13, 2016 Contra Costa County Board of Supervisors 255 4) California Public Utilities Commission (CPUC) decisions affect the work that PG&E is funded to do and other issues related to street lighting. What types of CPUC updates would be of value to you (mark as many topics as you like)? a) Legislation (for example, AB 719) b) Rebates c) Tariffs d) Rates for energy usage e) Emerging technologies f) Other (please describe) _______________________________________________________ 5) PG&E street light services have been discussed at City/County Coordination meetings. Please help us know which topics are of interest to your City. (Mark as many items as you wish.) a) Burnout Lamp Replacements b) Group Lamp Replacements c) Standard Maintenance Cycles d) Replacement of Deteriorated Facilities e) Streamlined Processes f) New Product Choices – cobra heads g) Decorative Street Lights h) Maintenance and Tracking systems i) Repair of Routine Outages j) Repair of Non-Burnout Outages k) Knockdowns l) Painting of Street Light Poles m) Other (please describe) ______________________________________________________ 6) How do you envision the street light coordination meetings helping to address improvements in street lighting in your City? ____________________________________________________________ 7) Would City staff be more likely to participate in meetings if they were (mark as many responses as you wish) a) Limited to one hour in duration b) Held in various locations around the County (City offices, corporation yards) c) Held at PG&E offices (Detroit St. in Concord) d) To include technical presentations (e.g. on luminaires, control facilities, support arms, service wiring, poles or posts, foundations, underground/overhead wiring) e) Other (please describe) ______________________________________________________________ 8) How often would City staff attend City/County street light coordination meetings? a) Monthly b) Bimonthly c) Quarterly d) Semi-annually e) Annually December 13, 2016 Contra Costa County Board of Supervisors 256 9) Future Meetings of City/County Street Light Personnel a) Would another format, e.g. an annual City/County street light symposium, be of value? (circle one) YES NO b) Does your City prefer to address street light issues via one on one meetings with PG&E customer service staff? (circle one) YES NO 10) Please add any suggestions or comments that will assist the Cities, PG&E and the County on street light related matters. G:\spdist\CSA L-100\TWIC\2016\Survey Questionnaire Emailed to Cities Contacts.docx December 13, 2016 Contra Costa County Board of Supervisors 257 Survey Sent To Survey Returned By CITY OF ANTIOCH CITY OF ANTIOCH Public Works Director Public Works Director Ron Bernal Ron Bernal 779-6950 779-6950 CITY OF BRENTWOOD CITY OF BRENTWOOD Public Works Director Public WorksAssistant Director Chris Ehler Jagtal Dhaliwal 516-6000 516-6000 CITY OF CLAYTON CITY OF CLAYTON City Engineer City Engineer Rick Angrisani, John Johnston Rick Angrisani, John Johnston 363-7433 363-7433 CITY OF CONCORD CITY OF CONCORD Public Works Director Public Works Director Justin Ezell Justin Ezell 671-3231 671-3231 TOWN OF DANVILLE TOWN OF DANVILLE Development Services Director Development Services Director Steve Lake Steve Lake 314-3319 314-3319 TOWN OF DISCOVERY BAY TOWN OF DISCOVERY BAY Landscape and Facilities Manager Landscape and Facilities Manager Brian Miller Brian Miller CITY OF EL CERRITO CITY OF EL CERRITO Public Works Director / City Engineer Public Works Director / City Engineer Yvetteh Ortiz Yvetteh Ortiz (510) 215-4382 (510) 215-4382 CITY OF HERCULES CITY OF HERCULES City Engineer City Engineer Mike Roberts Jeff Brown (510) 799-8241 (510) 799-8241 CITY OF LAFAYETTE CITY OF LAFAYETTE Public Works Director Public Works Director Mike Moran Mike Moran 934-3908 934-3908 CITY OF MARTINEZ CITY OF MARTINEZ Public Works Director Public Works Director Tim Tucker Tim Tucker 372-3562 372-3562 TOWN OF MORAGA TOWN OF MORAGA Public Works Director Public Works Director Edric Kwan KC Bowman 888-7025 888-7025 CITY OF OAKLEY CITY OF OAKLEY City Engineer City Engineer Kevin Rohani Kevin Rohani 625-7003 625-7003 CITY OF ORINDA CITY OF ORINDA Public Works Director Public Works Director Charles Swanson Charles Swanson 253-4231 253-4231 Cities Survey Contacts December 13, 2016 Contra Costa County Board of Supervisors 258 Survey Sent To Survey Returned By CITY OF PINOLE CITY OF PINOLE Public Works Director/City Engineer Public Works Director/City Engineer Tamara Miller Tamara Miller 724-9010 724-9010 CITY OF PITTSBURG CITY OF PITTSBURG City Managers Admin Officer City Managers Admin Officer Laura Wright Laura Wright 252-4114 252-4114 CITY OF PLEASANT HILL CITY OF PLEASANT HILL Maintenance Supervisor Maintenance Supervisor Mike Moore Mike Moore 671-5265 671-5265 CITY OF RICHMOND CITY OF RICHMOND Environmental Manager Yader Bermudez Adam Lenz 774-6300 774-6300 CITY OF SAN PABLO CITY OF SAN PABLO Public Works Director Public Works Director Barbara Hawkins Barbara Hawkins 215-3061 215-3061 CITY OF SAN RAMON CITY OF SAN RAMON Program Manager Program Manager Patrick Gutierrez Patrick Gutierrez 973-3200 973-3200 CITY OF WALNUT CREEK CITY OF WALNUT CREEK Public Works Manager Public Works Manager Rich Payne Rich Payne 256-3586 256-3586 G:\spdist\CSA L-100\TWIC\2016\City Survey Contacts.pdf Public Works Director December 13, 2016 Contra Costa County Board of Supervisors 259 City/County Street Light Survey Tally 1) What topics would you like to learn more about via the City/County street light coordination meetings (mark as many items as you wish)? a) LED conversion technology (13) b) Photo-cell controls technology (7) c) Wire theft (8) d) Other (please describe) * PG&E related maintenance plans, future projects affecting the city. (Walnut Creek) * Changes in street light tarrifs. (El Cerrito) 2) Which of these PG&E services are of interest to you (mark as many items as you wish)? a) Regular and EC 90 day outages (4) b) Single Billing (5) c) Street Light Inventory Review (11) d) Fixture Repair (8) e) Fixture and Pole Cleaning (6) f) Other (please describe) * Trimming around the fixture. (Pleasant Hill) * PG&E upgrading remaining street lights – decorative and park lights. They currently do not have an application for an approved tariff. (Richmond) 3) What type of street light coordination meetings would you prefer? a) On-site meetings (13) b) Webinar meetings (13) c) Audio conferencing (phone only) (20) 4) California Public Utilities Commission (CPUC) decisions affect the work that PG&E is funded to do and other issues related to street lighting. What types of CPUC updates would be of value to you (mark as many topics as you like)? a) Legislation (for example, AB 719) (10) b) Rebates (10) c) Tariffs (8) d) Rates for energy usage (13) e) Emerging technologies (9) f) Other (please describe) * A regular CPUC update is very important (El Cerrito) 5) PG&E street light services have been discussed at City/County Coordination meetings. Please help us know which topics are of interest to your City. (Mark as many items as you wish.) December 13, 2016 Contra Costa County Board of Supervisors 260 a) Burnout Lamp Replacements (8) b) Group Lamp Replacements (5) c) Standard Maintenance Cycles (9) d) Replacement of Deteriorated Facilities (7) e) Streamlined Processes (5) f) New Product Choices – cobra heads (6) g) Decorative Street Lights (6) h) Maintenance and Tracking systems (10) i) Repair of Routine Outages (7) j) Repair of Non-Burnout Outages (7) k) Knockdowns (9) l) Painting of Street Light Poles (8) m) Other (please describe) * Tree trimming away from the fixture. Since these are resident’s trees, why doesn’t P.G.&E. notify the resident that it is their responsibility to trim their trees instead of telling them to contact the City? A simple door hanger would save time and numerous phone calls. (Pleasant Hill) * Park lights owned and maintained by PG&E. (Richmond) 6) How do you envision the street light coordination meetings helping to address improvements in street lighting in your City? * Ability to network and problem solve regional issues (Walnut Creek) * I think important since this is a large part of funds from L&L and the more efficient and better tracked L&L can be used elsewhere (Pittsburg) * I rarely attend. I personally don’t think they are needed. (Martinez) * Better response to our customers by knowing what PG&E is doing. Better coordination with conflicting projects that may affect outcomes. Discussion of future programs and changes at PG&E. (Danville) * LED street light conversion rebate and loans (Brentwood) * Networking to solve problems or concerns that others might have already dealt with. (Pleasant Hill) * Staying current on the latest technologies and rebate programs; Maintaining good working relationships with PG&E and neighboring agencies. (Concord) * Request improved services from PG&E & information sharing. (Richmond) * PG&E could serve as a contractor resource or bulk buyer for cities and let this be known at meetings. (Lafayette) * By providing service and information to residents. (Moraga) * Better understanding of PG&E services. (Orinda) * Major upgrade of LED projects. (Oakley) * Help upgrading lighting quality and levels, control PG&E costs, system inventory including asset and maintenance history and reporting, learn from others. (El Cerrito) * Stream line process for reporting and repairs, in addition, finding out new PG&E policies and procedures, including new upcoming projects and programs. (San Ramon) December 13, 2016 Contra Costa County Board of Supervisors 261 7) Would City staff be more likely to participate in meetings if they were (mark as many responses as you wish) a) Limited to one hour in duration (6) b) Held in various locations around the County (City offices, corporation yards) (10) c) Held at PG&E offices (Detroit St. in Concord) (3) d) To include technical presentations (e.g. on luminaires, control facilities, support arms, service wiring, poles or posts, foundations, underground/overhead wiring) (12) e) Other (please describe) * May depend on how often the group meets and the topics. (Pittsburg) * Hold meetings in Martinez or during a time that doesn’t put people on the road during rush hour, because getting from West County to Central County (Concord/ Walnut Creek) during rush hour can be quite time consuming. Up to 2 hour meeting is fine. (El Cerrito) 8) How often would City staff attend City/County street light coordination meetings? a) Monthly (1) b) Bimonthly (2) c) Quarterly (9) d) Semi-annually (3) e) Annually (3) 9) Future Meetings of City/County Street Light Personnel a) Would another format, e.g. an annual City/County street light symposium, be of value? (circle one) YES (7) NO (5) OTHER (1) b) Does your City prefer to address street light issues via one on one meetings with PG&E customer service staff? (circle one) YES (7) NO (1) OTHER (4) 10) Please add any suggestions or comments that will assist the Cities, PG&E and the County on street light related matters. * Having these meetings were very helpful in that they provided a forum for City Staff to discuss issues with other Cities. They help gain perspective in learning of the challenges that other Cities experiencing related to Streetlights and PG&E. (Walnut Creek) * We need an easier way to get GIS information about our street lights. While the “BRIO” Excel Spreadsheets are OK, importing GIS information directly would be better. (Danville) * We just completed our L.E.D. Conversions so a life expectancy and maintenance topic could be helpful. (Pleasant Hill) * Meeting annually seems about reasonable for streetlight coordination for Lafayette. We just do not have that many PG&E-owned streetlights. (Lafayette) December 13, 2016 Contra Costa County Board of Supervisors 262 * Can PG&E provide a GIS map or something similar to show where all streetlights are and a map of when things were given maintenance. Maybe an updated map each quarter. And maybe a base map that we can import into our system. (El Cerrito) G:\spdist\CSA L-100\TWIC\2016\Survey Questions Tallied.docx December 13, 2016 Contra Costa County Board of Supervisors 263 RECOMMENDATION(S): ADOPT Traffic Resolution No. 2016/4450 to prohibit parking at all times on a portion of the east side of Alves Lane (Road No. 5384A), from a point 17 feet south of the south curbline of Hill Street (Road No. 5385M), and continuing southerly for a distance of 20 feet, as recommended by the Public Works Director, Bay Point area. (District V) FISCAL IMPACT: No fiscal impact BACKGROUND: Upon receiving residents concerns regarding obscured sight lines for motorists entering Alves Lane from Medanos Avenue due to parked vehicles at the corner, Traffic Engineering staff conducted a subsequent investigation. The investigation revealed parked vehicles obscured sight lines as well as a collision history at the intersection. It was concluded that restricting parking on the northeast corner of the intersection would improve sight lines and improve traffic safety. CONSEQUENCE OF NEGATIVE ACTION: Parking will remain unrestricted at this location. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Monish Sen, (925) 313-2187 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Monish Sen, 313-2187 C. 3 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:December 13, 2016 Contra Costa County Subject:ADOPT Traffic Resolution No. 2016/4450 to prohibit parking at all times on a portion of the east side of Alves Lane (Road No. 5384A) December 13, 2016 Contra Costa County Board of Supervisors 264 AGENDA ATTACHMENTS Alves Lane No Parking MINUTES ATTACHMENTS Signed: Traffic Resolution No. 2016/4450 December 13, 2016 Contra Costa County Board of Supervisors 265 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Traffic Resolution on December 13, 2016 by the following vote: AYES: NOES: ABSENT: ABSTAIN: RESOLUTION NO. 2016/4450 Supervisorial District V TRAFFIC RESOLUTION NO. 2016/4450 SUBJECT: Prohibit parking at all times on a portion of Alves Lane (Road No. 5384A), Bay Point area. (District V) The Contra Costa County Board of Supervisors RESOLVES that: Based on the recommendations by the County Public Works Department’s Transportation Engineering Division and pursuant to County Ordinance Code Sections 46-2.002 – 46-2.012, the following traffic regulation is established: Pursuant to Section 22507 and 21458 of the California Vehicle Code, parking is hereby declared to be prohibited at all times on the east side of Alves Lane (Road No. 5384A), beginning at a point 17 feet south of the south curb line of Hill Street (Road No. 5385M) and continuing southerly for 20 feet, Bay Point area. MO:nn Orig. Dept.: Public Works (Traffic) Contact: Monish Sen (925-313-2187) c: California Highway Patrol Sheriff’s Department G:\transeng\2016\BO - TR\TR Alves Lane no parking.doc I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: DAVID TWA, Clerk of the Board of Supervisors and County Administrator By , Deputy December 13, 2016 Contra Costa County Board of Supervisors 266 December 13, 2016 Contra Costa County Board of Supervisors 267 RECOMMENDATION(S): APPROVE AND AUTHORIZE the Public Works Director, or designee, to execute, on behalf of the County, a Memorandum of Understanding with the City of San Ramon, and to pay the City $20,000 from the Dougherty Valley Regional Enhancement Fund, to participate in the San Ramon Valley Street Smarts Program for the period of July 1, 2016 through June 30, 2017, as recommended by the Public Works Director. (District II); ALLOCATE a total of $20,000 from the Dougherty Valley Regional Enhancement Fund to pay the City of San Ramon for San Ramon Valley Street Smarts Program support under the MOU ($10,000), and for program-related administrative support ($10,000), for the period from July 1, 2016, through June 30, 2017; and DIRECT the Auditor-Controller to issue a warrant, payable to the City of San Ramon, to pay $20,000 from Dougherty Valley Regional Enhancement Fund monies. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Monish Sen, (925) 313-2187 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Monish Sen, 313-2187, Mark de la O, 925-313-2234 C. 1 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:December 13, 2016 Contra Costa County Subject:Execute a Memorandum of Understanding with the City of San Ramon to participate in the San Ramon Valley Street Smarts Program. District II December 13, 2016 Contra Costa County Board of Supervisors 268 FISCAL IMPACT: The County’s participation in the San Ramon Valley Street Smarts Program is fully funded by the Dougherty Valley Regional Enhancement Fund. The total contribution is $20,000 for fiscal year 2016/2017. Ten thousand dollars ($10,000) is contributed directly to the San Ramon Valley Street Smarts Program for general support services by the City of San Ramon, and $10,000 is provided to the City of San Ramon for the costs of administering the San Ramon Valley Street Smarts Program. BACKGROUND: The San Ramon Valley Street Smarts Program is a collaborative effort among the County, the City of San Ramon, the Town of Danville, the San Ramon Unified School District, and the San Ramon Valley Fire Protection District. During Fiscal Year 2016-2017, the City of San Ramon will administer the program and has requested that the County fund a total of $20,000 for program support ($10,000) and administrative support services ($10,000). The San Ramon Valley multi-agency education campaign is implemented through the collaborative effort of the Street Smarts Advisory Committee (“Advisory Committee”), which meets periodically to implement program components. The Advisory Committee has adopted several large-scale programs to be implemented. They include: Street Smarts Media Annual Press Release: An annual press release will be sent out at the beginning of the program year outlining the upcoming Street Smarts Program. The release will encourage members of the media and the public to learn about Street Smarts’ traffic safety education activities for the upcoming school year. Street Smarts Storybook Poster Contest: Each year, hundreds of elementary school students compete to have their artwork be part of a traffic safety storybook. The final book is unveiled at an awards ceremony held at the Dougherty Performing Arts Center, and thousands of copies of the book are distributed to San Ramon Valley schools, community centers, and public libraries. Traffic Safety Assemblies: Street Smarts devised an elementary school assembly designed to teach students the basics of pedestrian and bicycle safety. Street Smarts assemblies educate students about the basic lessons of traffic safety in a fun and entertaining environment. Students learn how to safely navigate street crossings and intersections, as well as the importance of wearing a helmet when riding a bike, skateboard and scooter. Bike Rodeos: As a component of Street Smarts’ Safe Routes to School efforts, bike rodeos are an after-school activity that allows elementary school students to practice their cycling and traffic safety skills in a controlled, supervised environment. Bike rodeos include an interactive bicycling course, bike maintenance station and individual helmet check to ensure a proper fit. These activities reinforce street safety concepts “BMX” Middle School Bike Safety Program: The Street Smarts Program is introducing a new educational bike safety program to middle school students in the San Ramon Valley by delivering an informative and entertaining message to middle school students through a combination of BMX skills and a visual bike and helmet safety message. Street Smarts “Be Reel!” Video Contest: Middle school students are encouraged to work individually or in teams of up to four students to create 60-second public service announcement (PSA) video on a specific traffic safety theme. Approximately 10 finalist videos are chosen from these submissions to be premiered at the contest awards ceremony, which will be held at the Danville Village Theatre. CHP “Start Smart” Teen Driver Safety Program: Street Smarts has partnered with the California Highway Patrol to bring the “Start Smart” Program to local high schools. “Start Smart” is a free two-hour, highly impactive and interactive safety class to educate new drivers and their parents about safe driving practices. Community Outreach Efforts: Street Smarts staff attends over two dozen community events as part of its outreach efforts. At the events, Street Smarts representatives staff an informational booth with traffic safety educational December 13, 2016 Contra Costa County Board of Supervisors 269 program material and activities for children, and teen drivers. Street Smarts Web Site: To advance its community outreach efforts, the Street Smarts web site (www.street-smarts.com) will continue to serve as a resource for the community to learn about traffic safety and ongoing Street Smarts programs. In August 2016, a revised and updated web site was released for the benefit of parents, students and the general public in order to view program information and bike and pedestrian safety resources. The new web site is not only web user friendly, but also mobile phone friendly. The program advances traffic, bicyclists, and pedestrian safety within the San Ramon Valley. For these reasons, the Public Works Department recommends that the Board of Supervisors approve participating in the program during Fiscal Year 2016-2017, and funding a total of $20,000 for program support and administrative services. CONSEQUENCE OF NEGATIVE ACTION: Contra Costa County will no longer be a participant in the program. CHILDREN'S IMPACT STATEMENT: The San Ramon Valley Street Smarts Program is an educational campaign to promote traffic safety awareness to elementary, middle, and high school-aged children. ATTACHMENTS 2016-2017 Street Smarts Program MOU 2016-2017 MOU Attachments A and B December 13, 2016 Contra Costa County Board of Supervisors 270 December 13, 2016Contra Costa County Board of Supervisors271 December 13, 2016Contra Costa County Board of Supervisors272 December 13, 2016Contra Costa County Board of Supervisors273 December 13, 2016 Contra Costa County Board of Supervisors 274 December 13, 2016 Contra Costa County Board of Supervisors 275 December 13, 2016 Contra Costa County Board of Supervisors 276 December 13, 2016 Contra Costa County Board of Supervisors 277 December 13, 2016 Contra Costa County Board of Supervisors 278 December 13, 2016 Contra Costa County Board of Supervisors 279 December 13, 2016 Contra Costa County Board of Supervisors 280 December 13, 2016 Contra Costa County Board of Supervisors 281 December 13, 2016 Contra Costa County Board of Supervisors 282 December 13, 2016 Contra Costa County Board of Supervisors 283 December 13, 2016 Contra Costa County Board of Supervisors 284 RECOMMENDATION(S): AUTHORIZE the Director of Airports, or designee, to submit an Airport Improvement Program (AIP) grant application to both the Federal Aviation Administration (FAA) and the California Department of Transportation-Division of Aeronautics (Caltrans) for a total of approximately $4,012,800 and $100,320, respectively, to perform the design, engineering, and construction bid package plus the pavement and lighting improvements of Runway 14L/32R at Buchanan Field, Pacheco area (District IV). APPROVE and AUTHORIZE the Chair of the Board of Supervisors to sign a Statement of Acceptance with the Federal Aviation Administration for grant funds to perform environmental analysis, design, engineering and maintenance/reconstruction of Runway 14L/32R at Buchanan Field in the total amount of approximately $4,012,800. APPROVE and AUTHORIZE the Director of Airports, or designee, to sign an acceptance of funds under the California Aid to Airports Program Grant Agreement-Federal AIP Matching Funds grant program to perform environmental analysis, design, engineering and maintenance/reconstruction of Runway 14L/32R at Buchanan Field Airport in the total amount of approximately $100,320.00. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Beth Lee, (925) 681-4200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 4 To:Board of Supervisors From:Keith Freitas, Airports Director Date:December 13, 2016 Contra Costa County Subject:Acceptance of Federal Aviation Administration Grant Funding for Airfield Runway Pavement Reconstruction and Lighting Enhancements at Buchanan Field December 13, 2016 Contra Costa County Board of Supervisors 285 FISCAL IMPACT: On April 22, 2014, the Board authorized the submittal and acceptance of FAA and Caltrans grants for this project. The estimated project amount was approximately $3,785,000. Since that Board action, the FAA has requested Airport staff separate the project into two discrete components (one for the design, engineering and construction bid package and the other for the construction of improvements) that could be funded in one or two total federal grant(s). The project total estimate has also been increased to approximately $4,224,000 to reflect current costs but final project total cost may differ due to construction bids. This Board action will authorize submitting and accepting FAA and Caltrans grants for the higher estimated total project amount for both project components. There is no impact on the County General Fund. The total project amount will be approximately $4,224,000; of which about 95% (or $4,012,800.00) will be from the FAA, approximately 2.5% (or $100,320.00) will be from Caltrans, and about 2.5% (or $110,950.00) will be from the Airport Enterprise Fund. BACKGROUND: The FAA has requested Airport staff separate the project into two discrete components (one for the design, engineering and construction bid package and the other for the construction of improvements) that could be funded in one or two total federal grant(s). The total project amount for both components is estimated at $4,224,000, of which approximately $264,000 is related to the design, engineering, and construction bid package phase. The balance of the estimated total, approximately $3,960,000, is for the construction of improvements. This FAA grant funding request is consistent with the Buchanan Field Airport Master Plan adopted by the Board of Supervisors on October 28, 2008. The adopted Airport Master Plan identified, within the Implementation Plan section, upgrades to various airfield pavements that have exceeded their designed useful life. Specifically, the Runway 14L/32R pavement is more than 27 years old and has experienced a high number of pavement failures and associated repairs during the last several years. CONSEQUENCE OF NEGATIVE ACTION: The County will not receive the FAA and Caltrans Grant funding necessary to reconstruct and resurface the pavement on Runway 14L/32R and may result in the closure of the runway until sufficient funds are accumulated by the Airport Enterprise Fund to perform the necessary improvements. December 13, 2016 Contra Costa County Board of Supervisors 286 RECOMMENDATION(S): AUTHORIZE the Director of Airports, or designee, to submit an Airport Improvement Program (AIP) grant application to both the Federal Aviation Administration (FAA) and the California Department of Transportation-Division of Aeronautics (Caltrans) for a total of approximately $190,000 and $4,750, respectively, to update the Airport Layout Plan, including a narrative study, for Buchanan Field, Pacheco area (District IV). APPROVE and AUTHORIZE the Chair of the Board of Supervisors to sign a Statement of Acceptance with the Federal Aviation Administration for grant funds to perform an Airport Layout Plan update for Buchanan Field in the total amount of approximately $190,000. APPROVE and AUTHORIZE the Director of Airports, or designee, to sign an acceptance of funds under the California Aid to Airports Program Grant Agreement-Federal AIP Matching Funds grant program to perform an Airport Layout Plan update for Buchanan Field Airport in the total amount of approximately $4,750.00. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Beth Lee, (925) 681-4200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 5 To:Board of Supervisors From:Keith Freitas, Airports Director Date:December 13, 2016 Contra Costa County Subject:Acceptance of Federal Aviation Administration Grant Funding to Update the Airport Layout Plan for Buchanan Field December 13, 2016 Contra Costa County Board of Supervisors 287 FISCAL IMPACT: There will be no direct costs to the County’s General Fund. This Board action will authorize submitting and accepting FAA and Caltrans grants for an estimated total project amount of $200,000.00, of which about 95% (or $190,000.00) will be from the FAA, approximately 2.5% (or $4,750.00) will be from Caltrans, and about 2.5% (or $5,250.00) will be from the Airport Enterprise Fund. BACKGROUND: The Buchanan Field Airport Master Plan, which was adopted by the Board of Supervisors on October 28, 2008, includes a FAA approved Airport Layout Plan (ALP). Per FAA guidance, the ALP should be updated as needed to reflect changes in the built environment (such as new buildings, fences, and the like). In addition, the ALP process should assess and amend, as necessary, the designation for land usage on the airport. The ALP update should also include a narrative study that would detail assumptions and changes. The Airport has experienced change since the Master Plan was adopted. Further, based on estimated demand and economic indicators, it is anticipated that land use designations shown on the Airport ALP will be amended to reflect changes to land designated for aviation and aviation-related uses. Revisions to the ALP will be reviewed and discussed with stakeholders, the Aviation Advisory Committee, and the Airport Committee prior to submittal to the Board of Supervisors for review and consideration. This FAA grant funding request is consistent with the Buchanan Field Airport Master Plan adopted by the Board of Supervisors on October 28, 2008, plus governing FAA grant assurances and policies. CONSEQUENCE OF NEGATIVE ACTION: The County will not receive the FAA and Caltrans Grant funding necessary to update the Airport Layout Plan which may result in the inability to receive future FAA funding until the ALP is updated as required. December 13, 2016 Contra Costa County Board of Supervisors 288 RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a month-to-month hangar rental agreement with Benjamin White for a Large T-hangar at Buchanan Field Airport effective December 5, 2016 in the monthly amount of $748.23, Pacheco area. (District IV) FISCAL IMPACT: The Airport Enterprise Fund will realize $8,978.76 annually. BACKGROUND: On September 1, 1970, Buchanan Airport Hangar Company entered into a 30-year lease with Contra Costa County for the construction of seventy-five (75) hangars and eighteen (18) aircraft shelters at Buchanan Field Airport. Buchanan Airport Hangar Company was responsible for the maintenance and property management of the property during that 30-year period. On September 1, 2000, the County obtained ownership APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Beth Lee, (925) 681-4200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 6 To:Board of Supervisors From:Keith Freitas, Airports Director Date:December 13, 2016 Contra Costa County Subject:APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a hangar rental agreement with Buchanan Field Airport Hangar tenant December 13, 2016 Contra Costa County Board of Supervisors 289 BACKGROUND: (CONT'D) of the aircraft hangars and shelters, pursuant to the terms of the above lease. On February 13, 2007, Contra Costa County Board of Supervisors approved the new Large Hangar Lease Agreement for use with the larger East Ramp Hangars. On February 3, 2008, Contra Costa County Board of Supervisors approved the amended T-Hangar Lease Agreement which removed the Aircraft Physical Damage Insurance requirement. The new amended T-hangar Lease Agreement will be used to enter into this aircraft rental agreement. CONSEQUENCE OF NEGATIVE ACTION: A negative action will cause a loss of revenue to the Airport Enterprise Fund. ATTACHMENTS Hangar Agreement-Benjamin White December 13, 2016 Contra Costa County Board of Supervisors 290 December 13, 2016 Contra Costa County Board of Supervisors 291 December 13, 2016 Contra Costa County Board of Supervisors 292 December 13, 2016 Contra Costa County Board of Supervisors 293 RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Airports, or designee, to NEGOTIATE a long-term lease between the County, as Landlord, and one of three parties, in priority ranking order, that have submitted a final property use proposal for the approximately 5.3 acres located at 700 Sally Ride Drive, at the Buchanan Field Airport. FISCAL IMPACT: There is no negative impact on the General Fund. The Airport Enterprise Fund would receive lease and other revenues provided for in a Lease. The County General Fund would receive property, sales and possessory interest tax revenues from a Lease. BACKGROUND: TDMC, LLC (Tenant) and the County are parties to a ground lease dated April 5, 2005 (Lease) under which the Tenant leased 5.3 acres at 700 Sally Ride Drive (Premises). The rent received from the Lease represents approximately 5% of the Airport Enterprise Fund’s annual revenue. As permitted by the Lease, the original tenant under the Lease constructed an approximately 39,000 square foot hangar on the Premises. Also as permitted by the Lease, on December 31, 2015, the Tenant gave written notice terminating the Lease effective December 31, 2016. In response to the termination of the Lease, on November 9, 2016, Airports staff broadly distributed (over 800 printed mail and emails) a marketing advertisement for the upcoming aircraft hangar availability. As a response to the aggressive marketing effort, Airports Division staff received a letter of interest to lease the Premises on November 9, 2016, and another on November 11, 2016. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Beth Lee, (925) 681-4200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Robert Campbell, County Auditor-Controller C. 7 To:Board of Supervisors From:Keith Freitas, Airports Director Date:December 13, 2016 Contra Costa County Subject:Contra Costa Airports-Authorization to Negotiate Grnd Lease Terms for County-owned property located at 700 Sally Ride Drive at Buchanan Field Airport December 13, 2016 Contra Costa County Board of Supervisors 294 BACKGROUND: (CONT'D) > The approved selection process by the Board of Supervisors on May 23, 2006, for projects with a competitive interest includes: (1) request for project information submittals and development/lease deposit; (2) convening a selection committee; (3) reviewing, interviewing, if deemed necessary, and ranking the proposals; (4) seeking Board approval of ranking order and authorization to negotiate lease terms; (5) facilitating meetings between project developer/sponsor and stakeholders; and (6) seeking Board approval of final lease. Upon receipt of the letters of interest, on November 15, 2016, Airports staff initiated the selection process by sending notices for competitive interest to lease the Premises to businesses at both airports and to our interested party list. The solicitation provided a response deadline of 5:00 p.m. on Tuesday, December 6, 2016. Competitive interest responses were required to include specified detailed information related to the proposed use of the Premises, the proposed business use or other business activities, desired lease term details and supplemental information, proposed building improvements, and a performance guarantee cashier’s check in the amount of $10,000. The performance guarantee would be returned to unsuccessful party(ies) at the completion of the selection process. For the successful candidate, the guarantee would be applied to cover the cost of the projects’ lease development process and any remaining funds could be applied to the ground rent or refunded. The solicitation also advised recipients that the County may elect to negotiate with another candidate, in priority ranked order, if we are unable to consummate a lease with the top ranked candidate. The County received three (3) complete competitive interest information response proposals by the deadline. A selection committee (comprised of County staff, an Aviation Advisory Committee member and a District IV staff) reviewed and ranked the proposals. All proposals were excellent and worthy of consideration which made the ranking determination difficult for selection committee members. The proposal ranking outcome was determined by the following factors: Compatibility of proposed use(s) with governing policies Proposed financial and lease terms (to provide the highest positive impact to the Airport Enterprise Fund) Proposed enhancements to the Premises Track record and experience relative to proposed use of the Premises Proposed schedule and timing Applying the above factors, the proposal submitted by The Conco Companies was top ranked by the selection committee. Pacific States Aviation was ranked second and Blackhawk Aviation and the Vietnam Helicopters Museum was ranked third. Selection of a leasehold tenant would expand economic development activity at the Buchanan Field Airport and lead to increased revenues to the Airport Enterprise Fund and County General Fund. The proposed use of the Premises must be consistent with the Airport Master Plan for consideration. The proposed use and location are consistent with the Buchanan Field Airport Master Plan and the Mitigated Negative Declaration that was adopted by the Board of Supervisors on October 24, 2008. Unless and until a final lease agreement is fully executed by all parties, this Board Order, any draft lease agreement, other communications or conduct of the parties shall have absolutely no legal effect, may not be used to impose any legally binding obligation on the County and may not be used as evidence of any oral or implied agreement between the parties or as evidence of the terms and conditions of any implied agreement. CONSEQUENCE OF NEGATIVE ACTION: Delay in approving the lease term negotiations will result in a delay of securing a tenant for the Premises which will negatively impact the Airport Enterprise Fund. December 13, 2016 Contra Costa County Board of Supervisors 295 RECOMMENDATION(S): DENY claims filed by Javier Huerta and Eva Madoff. FISCAL IMPACT: None. BACKGROUND: * APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Joellen Balbas 925-335-1906 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 8 To:Board of Supervisors From:David Twa, County Administrator Date:December 13, 2016 Contra Costa County Subject:Claims December 13, 2016 Contra Costa County Board of Supervisors 296 RECOMMENDATION(S): Adopt Resolution No. 2016/678 recognizing the Contra Costa County Fire Protection District for placing first in the Maritime section at the 2016 Urban Shield Exercise. BACKGROUND: The Contra Costa County Fire Protection District participated in the Maritime/Fire/Rescue section of Urban Shield 2016. Maritime/Fire/Rescue teams were presented with realistic, mentally and physically challenging training scenarios that required them to demonstrate their ability to operate in an “all risk” environment. Examples of “all-risk” include searching for persons reported overboard, in-water rescues, and responding to reports of an oil spill followed by the provision of EMS for sick and/or injured survivors. Boat handling, navigation, use of navigation aid, marlinspike seamanship and familiarity with maritime rescue tools and equipment were also evaluated. The Health Services Hazardous Materials Response Team participated in the Hazardous Materials Response section of Urban Shield 2016. Hazardous materials response teams were required to demonstrate their abilities in a series of realistic, mentally and physically challenging, state-of-the-art training APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Randy Sawyer, 925-335-3210 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Tasha Scott, Marcy Wilhelm, Randy Sawyer C. 13 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:December 13, 2016 Contra Costa County Subject:2016 Urban Shield Exercise - CCCFPD Resolution December 13, 2016 Contra Costa County Board of Supervisors 297 BACKGROUND: (CONT'D) scenarios to respond to the uncontrolled releases of hazardous substances during transportation or at fixed facilities as well as incidents involving weapons of mass destruction. Six different areas of response were evaluated as follows: • Biological – Response to an unknown biological weapon lab to determine with testing it was a botulism Lab. • Chemical – Determine what agent a victim was exposed to based on signs and symptoms and testing, determine he was an innocent victim of a mustard agent exposure • Radiological - Response to a home that was issued a search warrant due to possession of a stolen soil density gauge. House had radiological sources and an explosives lab, and a suspected radiological dispersion device • Rail/chemical – Response to a railcar of hydrogen fluoride that was tampered with and releasing hydrogen fluoride and the assignment was to stop the leak • Chemical Attack – Response to a nerve agent on a bus and the assignment was to find and inactivate dispersal device and rescue an unconscious victim from the bus • Rail/Chemical – Develop and implement a plume model assignment to assess worst case scenario from the hydrogen fluoride railcar release and identifying the population of the potentially affected area Each team was given two (2) hours to solve each scenario. Each Marine and HazMat Response Team was graded on their ability to assess the threat, determine an action plan to mitigate the situation, and exercising that plan. This annual competition challenges and prepares local Marine and HazMat response teams for an actual marine and a chemical/biological/nuclear incident in the San Francisco Bay Area. The Contra Costa County Fire District Marine members included: Battalion Chief Jim Huntze, Captain Whit MacDonald, Captain Chuck Stark, Firefighter Wes Balthazar, and Firefighter Brandon Burruss. The Contra Costa Hazardous Materials Incident Response Team has won this event twice and came in second and third in the same year another time. The team participating this year included: Maria Duazo (Hazardous Materials Response Team Lead), Daniel Vazquez, Trisha Asuncion, Hung Pham, David LeCount, Ellen Dempsey, and Seth Heller. Contra Costa County Fire Protection District and the Health Services Hazardous Materials Programs are working closely together in responding to hazardous materials incidents. This includes how they will be dispatched to incidents, establishment of incident command at the incident, and developing protocols on responding to incidents within the Contra Costa County Fire Protection District’s jurisdictional borders to hazardous materials incidents. AGENDA ATTACHMENTS Resolution No. 2016/678 MINUTES ATTACHMENTS Signed Resolution No. 2016/678 December 13, 2016 Contra Costa County Board of Supervisors 298 In the matter of:Resolution No. 2016/678 Recognizing Contra Costa County Fire Protection District Marine/Fire/Rescue Team Urban Shield Win Whereas, Urban Shield has grown into a comprehensive, full-scale regional preparedness exercise assessing the overall Bay Area Urban Areas Security Initiative Region's response capabilities related to multi-discipline planning, policies, procedures, organization, equipment and training; and Whereas, Urban Shield tests regional integrated systems for prevention, protection, response and recovery in regions high-threat, high-density urban area; and Whereas, Urban Shield exercise evaluates our existing level of preparedness and capabilities, identifying not only what is being done well, but areas in need of improvement; and Whereas, sixteen different teams participated in the Marine/Fire/Rescue portion of Urban Shield; and Whereas, Contra Costa County Fire Protection District Team is the primary Marine/Fire/Rescue team in Central and North Contra Costa County; and Whereas, Contra Costa County Fire Protection District Team won the Marine/Fire/Rescue section of the Urban Shield Exercise for 2016. Now, Therefore, Be It Resolved that the Contra Costa County Board of Supervisors recognizes the importance of having a strong and well prepared Marine/Fire/Rescue team and recognizes the Contra Costa County Fire Protection District team's excellence in the 2016 Urban Shield exercise. ___________________ CANDACE ANDERSEN Chair, District II Supervisor ______________________________________ JOHN GIOIA MARY N. PIEPHO District I Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, By: ____________________________________, Deputy December 13, 2016 Contra Costa County Board of Supervisors 299 C.13 December 13, 2016 Contra Costa County Board of Supervisors 300 RECOMMENDATION(S): Adopt Resolution 2016/676 recognizing the Contra Costa County Hazardous Materials Incident Response Team for placing second in the Hazardous Materials Response section at the 2016 Urban Shield Exercise. FISCAL IMPACT: None. BACKGROUND: The Contra Costa County Fire Protection District participated in the Maritime/Fire/Rescue section of Urban Shield 2016. Maritime/Fire/Rescue teams were presented with realistic, mentally and physically challenging training scenarios that required them to demonstrate their ability to operate in an “all risk” environment. Examples of “all-risk” include searching for persons reported overboard, in-water rescues, and responding to reports of an oil spill followed by the provision of EMS for sick and/or injured survivors. Boat handling, navigation, use of navigation aid, marlinspike seamanship and familiarity with maritime rescue tools and equipment were also evaluated. The Health Services Hazardous Materials Response Team participated in the Hazardous Materials Response APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Randy Sawyer, 335-3210 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Tasha Scott, Marcy Wilhelm, Randy Sawyer C. 11 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:December 13, 2016 Contra Costa County Subject:2016 Urban Shield Exercise - HazMat Resolution December 13, 2016 Contra Costa County Board of Supervisors 301 BACKGROUND: (CONT'D) section of Urban Shield 2016. Hazardous materials response teams were required to demonstrate their abilities in a series of realistic, mentally and physically challenging, state-of-the-art training scenarios to respond to the uncontrolled releases of hazardous substances during transportation or at fixed facilities as well as incidents involving weapons of mass destruction. Six different areas of response were evaluated as follows: • Biological – Response to an unknown biological weapon lab to determine with testing it was a botulism Lab. • Chemical – Determine what agent a victim was exposed to based on signs and symptoms and testing, determine he was an innocent victim of a mustard agent exposure • Radiological - Response to a home that was issued a search warrant due to possession of a stolen soil density gauge. House had radiological sources and an explosives lab, and a suspected radiological dispersion device • Rail/chemical – Response to a railcar of hydrogen fluoride that was tampered with and releasing hydrogen fluoride and the assignment was to stop the leak • Chemical Attack – Response to a nerve agent on a bus and the assignment was to find and inactivate dispersal device and rescue an unconscious victim from the bus • Rail/Chemical – Develop and implement a plume model assignment to assess worst case scenario from the hydrogen fluoride railcar release and identifying the population of the potentially affected area Each team was given two (2) hours to solve each scenario. Each Marine and HazMat Response Team was graded on their ability to assess the threat, determine an action plan to mitigate the situation, and exercising that plan. This annual competition challenges and prepares local Marine and HazMat response teams for an actual marine and a chemical/biological/nuclear incident in the San Francisco Bay Area. The Contra Costa County Fire District Marine members included: Battalion Chief Jim Huntze, Captain Whit MacDonald, Captain Chuck Stark, Firefighter Wes Balthazar, and Firefighter Brandon Burruss. The Contra Costa Hazardous Materials Incident Response Team has won this event twice and came in second and third in the same year another time. The team participating this year included: Maria Duazo (Hazardous Materials Response Team Lead), Daniel Vazquez, Trisha Asuncion, Hung Pham, David LeCount, Ellen Dempsey, and Seth Heller. Contra Costa County Fire Protection District and the Health Services Hazardous Materials Programs are working closely together in responding to hazardous materials incidents. This includes how they will be dispatched to incidents, establishment of incident command at the incident, and developing protocols on responding to incidents within the Contra Costa County Fire Protection District’s jurisdictional borders to hazardous materials incidents. AGENDA ATTACHMENTS Resolution No. 2016/676 MINUTES ATTACHMENTS Signed Resolution No. 2016/676 December 13, 2016 Contra Costa County Board of Supervisors 302 In the matter of:Resolution No. 2016/676 Recognizing Contra Costa Hazardous Materials Incident Response Team Urban Shield Second Place Whereas, Urban Shield has grown into a comprehensive, full-scale regional preparedness exercise assessing the overall Bay Area Urban Areas Security Initiative Region's response capabilities related to multi-discipline planning, policies, procedures, organization, equipment and training; and Whereas, Urban Shield tests regional integrated systems for prevention, protection, response and recovery in regions high-threat, high-density urban area; and Whereas, Urban Shield exercise evaluates our existing level of preparedness and capabilities, identifying not only what is being done well, but areas in need of improvement; and Whereas, twelve different teams participated in the hazardous materials incident response portion of Urban Shield; and Whereas, Contra Costa Health Services Hazardous Materials Programs has the primary hazardous materials incident response team in Contra Costa County; and Whereas, Contra Costa Hazardous Materials Incident Response Team second place in the hazardous response portion of the Urban Shield Exercise for 2016; and Whereas, the Urban Shield second place Contra Costa Hazardous Materials Incident Response Team consisted of 43% woman members. Now, Therefore, Be It Resolved that the Contra Costa County Board of Supervisors recognizes the importance of having a strong and well prepared hazardous materials incident response team and recognizes the Contra Costa Hazardous Materials Incident Response Team's excellence in the 2016 Urban Shield exercise. ___________________ CANDACE ANDERSEN Chair, District II Supervisor ______________________________________ JOHN GIOIA MARY N. PIEPHO District I Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, By: ____________________________________, Deputy December 13, 2016 Contra Costa County Board of Supervisors 303 C.11 December 13, 2016 Contra Costa County Board of Supervisors 304 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jami Napier (925) 335-1908 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 14 To:Board of Supervisors From:David Twa, County Administrator Date:December 13, 2016 Contra Costa County Subject:CSAC Institute Graduates December 13, 2016 Contra Costa County Board of Supervisors 305 AGENDA ATTACHMENTS Resolution No. 2016/683 MINUTES ATTACHMENTS Signed Resolution No. 2016/683 December 13, 2016 Contra Costa County Board of Supervisors 306 In the matter of:Resolution No. 2016/683 IN THE MATTER OF recognizing thirty-seven (37) County employees who completed the inaugural 2016 Contra Costa County CSAC Institute WHEREAS, the members of the Board of Supervisors of Contra Costa County are pleased to extend congratulations to Candace Andersen, Eric Angstadt, Brian Balbas, Aruna Bhat, Brice Bins, Donté Blue, Lewis Broschard, Julie Bueren, Sonia Bustamante, Joseph Canciamilla, Jeffrey Carman, Michael Casten, Deborah Cooper, Barbara Dunmore, Sharon Hymes-Offord, Gayle Israel, Nathan Johnson, Scott Konopasek, John Kopchik, Stephen Kowalewski, Robin Lipetzky, Lisa Lopez, Dorette McCollumn, Victoria Mejia, Enid Mendoza, Jami Napier, Allison Picard, Camilla Rand, Denise Rojas, Scott Sullivan, Adrienne Todd, Arlene Trimble, David Twa, Nicholas Villasenor, Tri Vo, Sarah (Beth) Ward, Russell Watts and Joseph Yee for earning their CSAC California County Supervisor or CSAC California County Senior Executive Credentials; and WHEREAS, the California State Association of Counties (CSAC) Institute For Excellence in County Government was created to provide a continuing education resource for new and experienced California county officials and senior staff and to meet demands from county supervisors and senior executives who have few accessible opportunities for professional continuing education; and WHEREAS, County officials recognize they don’t have the luxury of time to learn on-the-job and can’t afford to be without the best leadership and knowledge capacities to be as effective as possible; and WHEREAS, there are few available learning opportunities where participants can interact with their peers, share experiences and learn from each other. WHEREAS, CSAC Institute courses are designed specifically to meet the continuing education needs of County Supervisors and Senior Executives and Staff; and WHEREAS, CSAC Institute courses are a cost-effective resource designed to help participants ask better questions to get the information needed to quickly understand issues and make better decisions, to give better answers to questions and more clearly interpret county government and policy issues to constituents, the community, employees, and to strengthen leadership practices and knowledge competencies throughout the county organization and help prepare emerging leaders; and WHEREAS, the Institute offers two credential opportunities to those who complete thirty (30) credits, the Credentialed California County Supervisor (for elected county supervisors) and Credentialed California County Senior Executive (for senior executives: CAO/CEO, deputy or assistant CAO/CEO, elected and appointed department heads, senior analysts and other senior managers); and WHEREAS, Contra Costa County in partnership with the CSAC Institute created the Contra Costa County CSAC Institute, the inaugural offering beginning in January, 2016, consisting of ten (10) courses, and running for ten (10) consecutive months through October, 2016; and NOW, THEREFORE, BE IT RESOLVED that thirty-seven (37) County employees completed the inaugural 2016 Contra Costa County CSAC Institute and earned their credentials. ___________________ CANDACE ANDERSEN Chair, District II Supervisor ______________________________________ JOHN GIOIA MARY N. PIEPHO District I Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. December 13, 2016 Contra Costa County Board of Supervisors 307 ATTESTED: December 13, 2016 David J. Twa, By: ____________________________________, Deputy December 13, 2016 Contra Costa County Board of Supervisors 308 C.14 December 13, 2016 Contra Costa County Board of Supervisors 309 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lauri Byer, (925) 957-8860 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 10 To:Board of Supervisors From:Candace Andersen, District II Supervisor Date:December 13, 2016 Contra Costa County Subject:Resolution recognizing Mike Metcalf of the Moraga Town Council December 13, 2016 Contra Costa County Board of Supervisors 310 AGENDA ATTACHMENTS Resolution No. 2016/674 MINUTES ATTACHMENTS Signed Resolution No. 2016/674 December 13, 2016 Contra Costa County Board of Supervisors 311 In the matter of:Resolution No. 2016/674 recognizing Mike Metcalf of the Moraga Town Council. Whereas, Mayor Mike Metcalf began his local government career in May of 1999 when he served as a member of the Moraga Planning Commission until December of 2004; and Whereas, Mayor Metcalf was elected to the Moraga Town Council in 2004, serving as Mayor in 2007, 2012 and 2016; and Whereas, while serving on the Town Council, Mike played a major role in seeing a number of positive issues and projects move forward, including the Moraga Center Specific Plan, the Revenue Enhancement Committee's 2009 final report, Revenue Outreach to neighbors in 2010, and work toward the success of Measure K which passed in 2012; and Whereas, during his career in public service, Mike also served on the Audit and Finance Committee in 2008, 2011 – 2013, and 2016 and helped bring about significant improvement to the Town’s Financial and Budgeting System; and Whereas, Mike has dedicated himself to a number of committees, including the Budget Committee, Specific Plan and Specific Plan Subcommittee, RECON/Infrastructure Subcommittee, Hillside and Ridgeline Steering Committee, and the Joint Facilities Planning Subcommittee, Southwest Area Transportation Committee, and the Contra Costa Transportation Authority; and Whereas, Mike has served as a liaison for the Acalanes Union High School District, the Moraga-Orinda Fire District, the Citizen CORPS Council, the East Bay Municipal Utilities District, and also provided tremendous service in conjunction with the Kiwanis Club of Moraga Valley; and Whereas, Mike worked for Chevron from 1980-1999 and he and his wife Sharon, daughter Vanessa, and son Scott moved to Moraga in 1985 following his distinguished career as a commissioned officer with the US Navy Civil Engineer Corps, serving two tours with the Seabees in Vietnam during 1965-68, and as an officer in charge of construction in Thailand until 1970; and his earning a doctorate degree in engineering from Stanford, and he and Sharon sailing around the world for a year. the Contra Costa Board of Supervisors does hereby honor and thank MIKE METCALF for this dedication, service and long standing commitment to the betterment of Moraga and Contra Costa County. ___________________ CANDACE ANDERSEN Chair, District II Supervisor ______________________________________ JOHN GIOIA MARY N. PIEPHO District I Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, December 13, 2016 Contra Costa County Board of Supervisors 312 By: ____________________________________, Deputy December 13, 2016 Contra Costa County Board of Supervisors 313 C.10 December 13, 2016 Contra Costa County Board of Supervisors 314 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lauri Byers, (925) 957-8860 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 12 To:Board of Supervisors From:Candace Andersen, District II Supervisor Date:December 13, 2016 Contra Costa County Subject:Resolution recognizing Phil Arth of the Moraga Town Council December 13, 2016 Contra Costa County Board of Supervisors 315 AGENDA ATTACHMENTS Resolution No. 2016/675 MINUTES ATTACHMENTS Signed Resolution No. 2016/675 December 13, 2016 Contra Costa County Board of Supervisors 316 In the matter of:Resolution No. 2016/675 recognizing Phil Arth of the Moraga Town Council. Whereas Phil Arth was elected to the Moraga Town Council in December 2012; and Whereas, Phil served on various committees during his tenure as Councilmember, the Audit and Finance committee from 2014 – 2016, the Traffic Safety Advisory Ad-Hoc Committee from 2013-2014, the Saint Mary’s College Subcommittee 2013-2016, and the Moraga Country Club Golf Course Lease Negotiating Team in 2014; and Whereas, Phil dedicated his time to serving as a liaison to the Association of Bay Area Governments, the Moraga Chamber of Commerce Liaison, the Acalanes Union High School District, the Moraga Orinda Fire District and the Citizen CORPS Council; and Whereas, Phil and his wife, Gretchen, have lived in Moraga for over 45 years, during which time they have seen their three children though Rheem Elementary School, Joaquin Moraga Intermediate School, and Campolindo High School; Phil is a recent past president of Moraga Movers, and a past Big SIR of Sons In Retirement Branch 171. Now, Therefore, Be It Resolved that the Contra Costa County Board of Supervisors honors and recognizes PHIL ARTH for his dedication to his community and it’s residents. ___________________ CANDACE ANDERSEN Chair, District II Supervisor ______________________________________ JOHN GIOIA MARY N. PIEPHO District I Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, By: ____________________________________, Deputy December 13, 2016 Contra Costa County Board of Supervisors 317 C.12 December 13, 2016 Contra Costa County Board of Supervisors 318 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lauri Byers, (925) 957-8860 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 9 To:Board of Supervisors From:Candace Andersen, District II Supervisor Date:December 13, 2016 Contra Costa County Subject:Resolution recognizing Victoria Smith of the Orinda City Council December 13, 2016 Contra Costa County Board of Supervisors 319 AGENDA ATTACHMENTS Resolution No. 2016/671 MINUTES ATTACHMENTS Signed Resolution No. 2016/671 December 13, 2016 Contra Costa County Board of Supervisors 320 In the matter of:Resolution No. 2016/671 recognizing Victoria Smith upon her retirement from the the Orinda City Council. Whereas, Mayor Victoria Smith was elected to the Orinda City Council in November, 2004, and re-elected to two more terms in 2008 and 2012, serving as Mayor Pro Tem in 2007, Vice Mayor in 2012 and Mayor in 2008, 2013 and 2016; and Whereas, Victoria has been a dedicated volunteer in Orinda schools, serving on the Parents’ Club Boards of Sleepy Hollow, Wagner Ranch, Orinda Intermediate School and Miramonte; and Whereas, Victoria’s service to the community has been varied and expansive, she has served on the Orinda Planning Commission, as a Boy Scout Leader, on the Contra Costa County Family and Children’s Trust Committee, and on the Contra Costa County Bar Association Women’s Section Board; and Whereas, Victoria has aided greatly in maintaining Orinda's balanced budget, ensuring a great future for the community; she has worked hard to repair the city roads and was a driving force in completing the Monteverde low-income senior housing development; and Whereas, Victoria has been an exceptional agent of the public trust, continuing to serve as a thoughtful, energetic member of an effective council; and Whereas, Victoria has lived in Orinda for 28 years, where she and her husband raised their two sons, with both attending Orinda’s fine schools. that the Board of Supervisors of Contra Costa County does hereby honor and thank Victoria Smith for her many years of dedication and loyalty to Orinda and its residents. ___________________ CANDACE ANDERSEN Chair, District II Supervisor ______________________________________ JOHN GIOIA MARY N. PIEPHO District I Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, By: ____________________________________, Deputy December 13, 2016 Contra Costa County Board of Supervisors 321 C.9 December 13, 2016 Contra Costa County Board of Supervisors 322 RECOMMENDATION(S): ADOPT Ordinance No. 2016-26, amending Section 25-4.608 of the County Ordinance Code to authorize the evaluation and consideration of competing public interests under Government Code section 6255 when responding to Public Records Act requests. FISCAL IMPACT: Fiscal impacts are unknown. BACKGROUND: The California Public Records Act (PRA), codified in Government Code section 6250 et seq., was enacted in 1968 to give the public a tool to monitor the functioning of their government. To this end, the PRA gives the public the right to inspect or obtain a copy of identifiable public records, provided that the request for records is both specific and focused. In 1995, this County enacted the Better Government Ordinance (BGO) to provide greater rights of access to records than those afforded by state law. Over the past 20 years, this County has had the opportunity to see which aspects of the ordinance are working and which would benefit from further revision. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: David Twa, County Administrator 925-335-1086 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: David Twa, County Administrator, Sharon L. Anderson, County Counsel C. 15 To:Board of Supervisors From:David Twa, County Administrator Date:December 13, 2016 Contra Costa County Subject:Amendment of County Ordinance Code to Authorize Consideration of Competing Public Interests under Government Code section 6255 December 13, 2016 Contra Costa County Board of Supervisors 323 BACKGROUND: (CONT'D) > This County places great importance on providing the public with timely and complete information. In furtherance of that objective, the County trains staff to help those seeking records to focus their requests so that information can be quickly provided in a convenient format. In most cases we believe we achieve that goal. Because the PRA contains few limitations on its use, it can be, and sometimes is, used for improper or illegal purposes such as the disruption or delay of governmental operations, intimidation of public employees, fraud, coercion, or worse. Over the past 20 years, safety concerns have increased, both in terms of individual safety and technological security. From time to time, the County receives requests for information about a specific individual, inquiring their whereabouts or activities, raising serious concerns about the named individual’s safety. Additionally, there are times when the County receives requests for information, which if released, potentially could threaten the security of the County’s detention facilities or the County’s technological capabilities. The PRA permits records to be withheld when the public interest in nondisclosure is outweighed by the public interest in disclosure (Gov. Code, § 6255). For example, under the PRA, courts have found that the public interest is served by the nondisclosure of records when the release of records could compromise the safety of an individual or the agency; stifle the information gathering process of policy makers; or when the scope of the request is so unduly burdensome that it undermines the ability of the responding agency to operate efficiently and effectively. The BGO eliminated this protection. As a result, there are times when the County cannot fully protect itself against the disclosure of sensitive records, the unreasonable use of taxpayer resources, a potential risk to individual safety, or a threat to the County’s ability to operate. On December 6, 2016, the Board introduced Ordinance No. 2016-26, waived its reading and fixed adoption of the ordinance for December 13, 2016. The Board’s action today adopts the ordinance. The ordinance amends the BGO to allow the County, its policy bodies, delegated bodies and permanent advisory committees, to assert the public interest balancing test exemption permitted by Government Code section 6255, in those rare circumstances when the County Counsel’s Office authorizes its use. As the County’s chief legal officer the County Counsel’s Office is best able to evaluate the competing public interests in disclosing records versus nondisclosure, while controlling the use of the exemption to ensure it is applied in a proper, consistent, and legal manner. CONSEQUENCE OF NEGATIVE ACTION: If the Better Government Ordinance is not amended the County’s ability to ensure that the public interest is adequately considered before records are released will remain hindered. ATTACHMENTS Clean Copy of Ordinance Redline Copy of Ordinance December 13, 2016 Contra Costa County Board of Supervisors 324 ORDINANCE NO. 2016-26 (Allowing Use of the Public-Interest Balancing Test Exemption under Certain Circumstances in Responding to Public Records Act Requests) The Contra Costa County Board of Supervisors ordains as follows (omitting the parenthetical footnotes from the official text of the enacted or amended provisions of the County Ordinance Code): SECTION I. SUMMARY. This ordinance amends Section 25-4.608 of the County Ordinance Code to authorize the consideration of competing public interests under Government Code section 6255 when responding to Public Records Act requests, following review and approval by the County Counsel’s Office. SECTION II. Section 25-4.608 of the County Ordinance Code is amended to read: Section 25-4.608 Justification of withholding. Any refusal to disclose a public record shall be justified in writing as follows: (a) A withholding under a permissive exemption in the California Public Records Act, this ordinance or other law shall cite that authority and explain in practical terms, citing one or more examples, as to how the public interest would be harmed by disclosure. (b) No records or information shall be withheld on the basis of the public interest balancing test in Government Code Section 6255 or by citing any case law application of that statute, without review and written approval from county counsel. (c) A withholding on the basis that disclosure is prohibited by law shall cite the statutory authority in the Public Records Act or elsewhere. (d) A withholding on the basis that disclosure would incur civil or criminal liability shall cite any statutory or case law, supporting that position. (Ords. 2016-26, § 2; 95-6). SECTION III. EFFECTIVE DATE. This ordinance becomes effective 30 days after passage and within 15 days after passage shall be published once with the names of December 13, 2016 Contra Costa County Board of Supervisors 325 supervisors voting for and against it in the EAST BAY TIMES, a newspaper published in this county. PASSED on December 13, 2016 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: David Twa, Clerk of the Board of Supervisors and County Administrator By: Deputy Clerk Board Chair [SEAL] RJH H:\PRA, Subpoenas\6255\ 2016 Ordinance (1).doc December 13, 2016 Contra Costa County Board of Supervisors 326 ORDINANCE NO. 2016-26 (Allowing Use of the Public-Interest Balancing Test Exemption under Certain Circumstances in Responding to Public Records Act Requests) The Contra Costa County Board of Supervisors ordains as follows (omitting the parenthetical footnotes from the official text of the enacted or amended provisions of the County Ordinance Code): SECTION I. SUMMARY. This ordinance amends Section 25-4.608 of the County Ordinance Code to authorize the consideration of competing public interests under Government Code section 6255 when responding to Public Records Act requests, following review and approval by the County Counsel’s Office. SECTION II. Section 25-4.608 of the County Ordinance Code is amended to read: Section 25-4.608 Justification of withholding. Any refusal to disclose a public record shall be justified in writing as follows: (a) A withholding under a permissive exemption in the California Public Records Act, this ordinance or other law shall cite that authority and explain in practical terms, citing one or more examples, as to how the public interest would be harmed by disclosure. (b) No records or information shall be withheld on the basis of the public interest balancing test in Government Code Section 6255, or by citing any case law application of that statute, without review and written approval from county counsel. (c) A withholding on the basis that disclosure is prohibited by law shall cite the statutory authority in the Public Records Act or elsewhere. (d) A withholding on the basis that disclosure would incur civil or criminal liability shall cite any statutory or case law, supporting that position. (Ords. 2016-26, § 2; 95-6). SECTION III. EFFECTIVE DATE. This ordinance becomes effective 30 days after passage and within 15 days after passage shall be published once with the names of December 13, 2016 Contra Costa County Board of Supervisors 327 supervisors voting for and against it in the EAST BAY TIMES, a newspaper published in this county. PASSED on December 13, 2016 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: David Twa, Clerk of the Board of Supervisors and County Administrator By: Deputy Clerk Board Chair [SEAL] RJH H:\PRA, Subpoenas\6255\ 2016 Ordinance (1).doc December 13, 2016 Contra Costa County Board of Supervisors 328 RECOMMENDATION(S): ACCEPT resignation of Donald Snyder, DECLARE a vacancy in the District IV seat on the County Planning Commission, and DIRECT the Clerk of the Board to post the vacancy. FISCAL IMPACT: None. BACKGROUND: The Commissioner notified Supervisor Mitchoff of his resignation effective December 15, 2016. CONSEQUENCE OF NEGATIVE ACTION: The seat will remain vacant. CHILDREN'S IMPACT STATEMENT: None. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Chow, (925) 521-7100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 16 To:Board of Supervisors From:Karen Mitchoff, District IV Supervisor Date:December 13, 2016 Contra Costa County Subject:ACCEPT resignation of Donald Snyder, DECLARE vacant the District IV seat on the County Planning Commission December 13, 2016 Contra Costa County Board of Supervisors 329 RECOMMENDATION(S): Approve the medical staff, affiliates and tele-radiologist appointments and reappointments, privileges, department changes, advancements, voluntary resignations and an updated telephone Consultation Clinic Policy and Addiction Medicine Privilege, as recommend by the Medical Staff Executive Committee, at their November 21, 2016 meeting, and by the Health Services Director. FISCAL IMPACT: Not applicable. BACKGROUND: The Joint Commission on Accreditation of Healthcare Organizations has requested that evidence of Board of Supervisors approval for each Medical Staff member will be placed in his or her Credentials File and updated policies and privileges to accommodate any changes in the facility. The above recommendations for appointment/reappointment were reviewed by the Credentials Committee and approved by the Medical Executive Committee. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Contra Costa Regional Medical and Contra Costa Health Centers' medical staff would not be appropriately credentialed and not be in compliance with the Joint Commission on Accreditation of Healthcare Organizations. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Anna Roth, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Tasha Scott, Sana Salman, Marcy Wilhelm C. 17 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:December 13, 2016 Contra Costa County Subject:Medical Staff Appointments and Reappointments – November 2016 December 13, 2016 Contra Costa County Board of Supervisors 330 CHILDREN'S IMPACT STATEMENT: Not applicable. ATTACHMENTS Attachment Addiction Medicine Privilege TCC Policy December 13, 2016 Contra Costa County Board of Supervisors 331 MEC Recommendations – November 2016 Definitions: A=Active C=Courtesy Aff=Affliate P/A= Provisional Active P/C= Provisional Courtesy Page 1 A. New Medical Staff Members Mounir Belcadi, MD Psychiatry/Psychology Alexander Cardenas, MD Psychiatry/Psychology Sadi Dalieh, MD Emergency Medicine Nina Eisenberg, Ph.D Psychiatry/Psychology Jane Himmelvo, MD Family Medicine-Detention Facility Esther Kwon, DPM Surgery Michael Massa, MD Psychiatry/Psychology Emily Watters, MD Psychiatry/Psychology B. New Teleradiologist Staff Members Kenneth Chong, MD Diagnostic Imaging Alison Haimes, MD Diagnostic Imaging Adam Hecht, MD Diagnostic Imaging Kendall Jones, MD Diagnostic Imaging Richard Kaplan, MD Diagnostic Imaging Sushila Kompala, MD Diagnostic Imaging Brian Morrow, MD Diagnostic Imaging John Nwankwo, MD Diagnostic Imaging C. Application for Staff Affiliation Michelle Fahlsing, FNP OB/GYN D. Request for Additional Privileges Department Requesting Laura Emily Cotter, MD Hospitalist Family Medicine Alexandra Duque-Silva, MD Pediatrics Nexplanon E. Request to change Primary Department Original Department Requesting Department Jessica Hamilton, MD Emergency Medicine Family Medicine F. Advance to Non-Provisional Robin Asher, MD Psychiatry/Psychology A Michael Braaton, MD Diagnostic Imaging C Benjamin Graham, MD Hospitalist C Aazaz Haq, MD Psychiatry/Psychology A G. Biennial Reappointments Joseph Barger,MD Administration Admin Kevin Beadles, MD Surgery/Ophthalmology A Judith Bliss, MD OB/GYN A Shadi Boutros, DDS Dental A Shweta Das, MD Pathology A John Echols, MD Psychiatry/Psychology A Michael Gynn, MD Surgery-General A Sharon Hiner, MD Internal Med/Oncology A Liam Keating, MD Surgery/ENT A December 13, 2016 Contra Costa County Board of Supervisors 332 MEC Recommendations – November 2016 Definitions: A=Active C=Courtesy Aff=Affliate P/A= Provisional Active P/C= Provisional Courtesy Page 2 Richard Melny, MD Psychiatry/Psychology A Margaret Miller, MD Psychiatry/Psychology A Jack Rosenfeld, DDS Dental A David Schwartz, MD Psychiatry/Psychology C Edward Tang, MD Surgery/Orthopedic A Mark Van Handel, MD Internal Medicine/Neurology A Janet Young, MD Internal Med/Nephrology P Lili Wang, MD Internal Medicine/Oncology A H. Biennial Renew of Privileges Anitra Billops, NP Pediatrics Sandra Murguia, NP OB/GYN Lauren Pak, NP Pediatrics I. Biennial Reappointment for Teleradiologist (VRAD) Kirsten Menn, MD Brendan Miner, MD Frank Welte, MD Richard Hollis,DO J. Voluntary Resignations Gilbert Holtzman, MD Psychiatry/Psychology Daniel Wei, MD Pediatrics December 13, 2016 Contra Costa County Board of Supervisors 333 PSI PSI 18 U Completed Subspecialty training or Board Certified in that subspecialty N/A 1 year in last 4 yrs. CA Lic.5 Years 1 year in last 4 yrs. Departments (s) Number D/C/U ExperienceCurrent CompetenceD= Denied P= Pending CNM=Criteria Not MetPrivilege Descriptions Training/ EducationMedical Subspecialty: Addiction Medicine Physicians with these privileges have the highest level of competence within a given field, on a par with that considered appropriate for a subspecialist. They are qualified to act as consultant and should, in turn, request consultation from within or outside the hospital staff whenever needed. Requested GrantedDecember 13, 2016 Contra Costa County Board of Supervisors 334 CONTRA COSTA REGIONAL MEDICAL CENTER MEDICAL STAFF OFFICE CONTRA COSTA HEALTH CENTERS CREDENTIALS POLICY # 103 Credentials to Work a Telephone Consultation Clinic I. PURPOSE Define the criteria for providers to work Telephone Consultation Clinics (TCC) and it’s relation to maintaining privileges. II. REFERENCES October 7, 2015 Credentials Committee Meeting III. POLICY To work a Telephone Consultation Clinic a provider must have unrestricted outpatient or Emergency Medicine privileges (FAM 12, 13, 14 and 15, MED 1, 2, and PED 1, 2 or EME 5, 6, 7, 8) in order to work a TCC. TCC does not contribute towards maintaining unrestricted outpatient or Emergency Medicine privileges. IV. AUTHORITY/RESPONSIBILITY Department Heads, Medical Staff Coordinator, and Credentials Committee V. PROCEDURE A Medical Staff Coordinator will verify the provider has unrestricted FAM 12, 13, 14, 15, or MED 1, 2, and PED 1, 2 or EME 5, 6, 7, 8 privileges before scheduling a TCC clinic. When a provider is requesting privileges at any time TCC clinics does not contribute towards current competency criteria. VI. ATTACHMENTS(S)/FORMS USED Privilege Request Form VII. APPROVED BY Credentials Committee Medical Executive Committee CCRMC/HC Joint Conference Committee 3/28/2016 VIII. REVIEWED/REVISED Credentials Committee 10/7/2015 Medical Executive Committee 10/19/2015 December 13, 2016 Contra Costa County Board of Supervisors 335 RECOMMENDATION(S): APPROVE Appropriations and Revenue Adjustment No. 5033 authorizing new revenue in the amount of $19,500 in the Office of the Sheriff (0255) and appropriating it for the purchase of 700 Hornady Tri-Point Lock Box Gun Safes for the Sheriff's Law Enforcement Training Center. FISCAL IMPACT: This action increases revenue and appropriations by $19,500 with no change in net county cost. The new revenue is from the Sheriff Narcotic Forfeiture Fund (0253). BACKGROUND: Asset Forfeiture Funds are equitably shared funds which can be used by law enforcement agencies for law enforcement purposes. This includes the costs associated with the purchase, lease, maintenance or operation of law enforcement equipment for use by law enforcement personnel that supports law enforcement activities. On September 26, 2016, the California State Legislator and Governor signed Senate Bill No. 869 into law. The law addresses and provides specific direction regarding the securing of handguns APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Liz Arbuckle, 925-335-1529 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Liz Arbuckle, Heike Anderson, Tim Ewell C. 18 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:December 13, 2016 Contra Costa County Subject:Appropriation Adjustment - Purchase Gun Safes Adamson December 13, 2016 Contra Costa County Board of Supervisors 336 BACKGROUND: (CONT'D) in vehicles. As an agency, since we issue handguns to our sworn personnel, they will now be required to secure their firearms in a locked container and place the locked container in the trunk or out of plain view if they leave their firearm unattended in their vehicle. Failure to follow the new law is now a crime (infraction) and is punishable by a fine not exceeding one thousand dollars. The Office of the Sheriff researched the available products and narrowed them down to the top two. The Hornady Tri-Point Lockbox/gun safe was selected. The purchase of the 700 units will facilitate the issuance of one to each member of the organization who is issued a firearm. The lock boxes are serialized and will be inventoried and issued to specified personnel. The units will remain the property of the Office of the Sheriff and will be collected upon separation from service and reissued. CONSEQUENCE OF NEGATIVE ACTION: The new estimated revenue will not be appropriated for use by the Office of the Sheriff's Training Unit. CHILDREN'S IMPACT STATEMENT: No impact. AGENDA ATTACHMENTS Appropriations and Revenue Adjustment No. 5033 MINUTES ATTACHMENTS Signed: Appropriations and Revenue Adjustment No. 5033 December 13, 2016 Contra Costa County Board of Supervisors 337 December 13, 2016Contra Costa County Board of Supervisors338 December 13, 2016Contra Costa County Board of Supervisors339 December 13, 2016 Contra Costa County Board of Supervisors 340 December 13, 2016 Contra Costa County Board of Supervisors 341 RECOMMENDATION(S): APPROVE the Bridges to Success pilot program effective January 1, 2017, as described in the attached overview, which will encourage hiring of individuals with developmental disabilities, and ADOPT Position Adjustment Resolution No. 21998 to establish the classifications of Institutional Services Aide-Project (1KW4) at salary plan/grade TB5 0828 ($2,627.88-$3,194.21) and Institutional Services Worker-Project (1KV1) at salary plan/grade TB5 0922 ($2,884.21- $3,505.78), and add two (2) positions of each in the Health Services Department. Add two (2) Library Aide-Exempt (3KW4) positions at salary plan/grade F85 0288 ($1,733.33-$2,106.88) in the Library. FISCAL IMPACT: This action will result in a total annual cost of $293,874.00 for the positions added: 24% of the cost will be absorbed by the Library and 76% will be absorbed by the Health Services Department. The Human Resources Department will coordinate the program during the two-year pilot program, and as part of the evaluation of the pilot, will evaluate whether additional staffing is needed in the department to maintain the program. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Allison Picard, (925) 335-1096 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Dianne Dinsmore, Human Resources Director C. 22 To:Board of Supervisors From:HIRING OUTREACH OVERSIGHT COMMITTEE Date:December 13, 2016 Contra Costa County Subject:APPROVE "Bridge to Success" pilot program for hiring individuals with developmental disabilities December 13, 2016 Contra Costa County Board of Supervisors 342 BACKGROUND: The Bridge to Success (BTS) program is an alternative employment process for persons with developmental disabilities. It is designed to minimize the adverse impact of the traditional selection process by providing an alternate means of assessing the qualifications and skills of job applicants with disabilities. This two-year proposed pilot is modeled on a similar program in place in Alameda County, which has shown great success in diversifying their workforce. This program is possible due to a partnership with local Community Based Organizations serving individuals with developmental disabilities who will assist the County Human Resources Department in identifying and assisting applicants through both the selection process and will also assist the participating departments and candidates with post-hire job coaching. In order for an individual to participate in this program, the individual must meet the definition of an “Individual with a Disability,” as defined by the Fair Employment and Housing Act (Government Code section 12926), and be certified eligible by a Department of Rehabilitation Counselor as having a developmental disability. Candidates must successfully demonstrate their ability to perform the essential functions of the job, with or without a reasonable accommodation, in order to successfully complete their BTS evaluation. Attached is a program outline which explains the hiring process in detail. The Hiring Outreach Oversight Board Committee reviewed this proposed pilot program on August 8, 2016 and recommended forwarding it to the full Board for approval. CONSEQUENCE OF NEGATIVE ACTION: The BTS Program is consistent with the County’s overall commitment to equal opportunity and diversification of our workforce by ensuring people with developmental disabilities are offered opportunities for employment. If this pilot is not approved, the Human Resources Department will continue to work with Community Based Organizations serving individuals with disabilities to promote County employment, however, the job coaching and assistance with the hiring and selection process will not be available. AGENDA ATTACHMENTS Admin Bulletin 416.3 Bridges to Success Program P300 #21998 MINUTES ATTACHMENTS Signed P300 21998 December 13, 2016 Contra Costa County Board of Supervisors 343 December 13, 2016Contra Costa County Board of Supervisors344 December 13, 2016Contra Costa County Board of Supervisors345 December 13, 2016Contra Costa County Board of Supervisors346 Revised 11.23.2016 CONTRA COSTA COUNTY BRIDGE TO SUCCESS PILOT PROGRAM Submitted by: Human Resources Department December 13, 2016 Contra Costa County Board of Supervisors 347 1 SECTION I: PROGRAM OVERVIEW The Bridge to Success (BTS) program is an alternative employment process for persons with developmental disabilities. It is designed to minimize the adverse impact of the traditional selection process by providing an alternate means of assessing the qualifications and skills of job applicants with disabilities. The BTS program will be launched as a two-year pilot on January 1, 2017. During the pilot, Human Resources (HR) and Risk Management will evaluate the program and make recommendations for its future. The Human Resources Department will act as lead for the program and will designate a BTS Coordinator to oversee its implementation and provide assistance to County departments and applicants. BTS outreach, within the County and to community partners, will be led by the EEO Officer within Risk Management. Positions in the BTS Program are non-Merit System positions within Contra Costa County (the County). These positions are classified as Exempt and Project positions. Project positions are governed by Administrative Bulletin 416.3 (attached). Candidates filling the BTS positions are subject to a one-year evaluation period. If assigned to a project position and if the candidate performs the essential functions of the job satisfactorily during the evaluation period, he or she may be transitioned to a permanent and classified Merit System position, following approval by the Board of Supervisors. Most adults with developmental disabilities receive job placement and coaching services through state programs, called Supported Employment. The HR/BTS Coordinator will partner with these programs including the State of California Department of Rehabilitation (DOR) and local Community-Based Organizations (CBO’s) serving people with developmental disabilities. The job coach’s function is to support the employee as-needed, including helping he or she master job skills and functions, as well as assisting the manager/supervisor regarding the needs of the employee. The County does not pay for the job coach; the coach is paid through the DOR or the Regional Center, the state agency that manages services for people with developmental disabilities. The BTS Program is consistent with the County’s overall commitment to equal opportunity and diversifications of our workforce by ensuring people with developmental disabilities are offered opportunities for employment. This program was modeled on similar successful programs such as in Alameda County’s Step-up Program, and with input from Supported Employment experts in this field. December 13, 2016 Contra Costa County Board of Supervisors 348 2 SECTION II: ELIGIBILITY In order for an individual to participate in this program, the candidate must meet the definition of an “Individual with a Disability,” as defined by the Fair Employment and Housing Act (Government Code section 12926), and be certified eligible by a DOR Counselor as having a developmental disability. The DOR certification documentation must be signed by both a DOR counselor and the person seeking to participate in the program. The candidate must also meet the minimum qualifications for the classification. SECTION III: HIRING PROCESS The following guidelines explain the proposed selection process and program design. A. Designation of Positions The classifications that have been identified for the pilot program are: Institutional Services Worker and Institutional Services Aide in the Health Department, and Library Aide in the County Library. During the pilot program, two BTS project positions will be created for the Institutional Services Aide and Worker classifications and two Library Aide - Exempt positions will be also created. The positions may be filled on either a full or part-time basis. Human Resources will develop job specifications for the project classifications which are specific to the eligibility requirements of the BTS program. If during the pilot, vacancies in these classifications become available in permanent positions, additional BTS positions may be authorized by County Administration upon request of the hiring department. However, existing permanent employees must first be given the opportunity to request reassignment to the vacant permanent positions in the same classification or in the same level of their deep classification pursuant to the appropriate Memoranda of Understanding (MOU) with County employee organizations. If no permanent employee chooses to bid on the vacancies, the hiring process identified in this section may be followed for a BTS appointment. B. Requesting Applications When a BTS vacancy is available to be filled, HR will inform the DOR and CBO’s and request that they identify any candidates who may meet the minimum qualifications, and notify the HR/BTS Coordinator. These individuals will be asked to complete a County application and submit it to the HR/BTS Coordinator within 10 business days of the notification. If no applications are received, the EEO Officer and HR/BTS Coordinator will continue outreach efforts. December 13, 2016 Contra Costa County Board of Supervisors 349 3 C. Application Review The HR/BTS Coordinator will screen all applicants for minimum qualifications and eligibility for participation. If more than five (5) qualified applicants are identified for a vacancy, the HR/BTS Coordinator will work with the department (and job coaches as appropriate) to determine if additional screening criteria should be applied. Departments will interview all BTS candidates referred by HR. D. Interview Process Interviews will be scheduled by the hiring department. Any accommodation requests from candidates should be handled in accordance with the County’s ADA policy. The departments will work with the County ADA Coordinator and the departmental ADA representative to address accommodation requests, as is the current practice. Candidates may utilize an advocate or job coach for the interview and selection process. This individual must be identified at the time of application with contact information (telephone, email address) for the HR/BTS Coordinator. The HR/BTS Coordinator will manage communication with the candidate and his or her designated advocate or job coach, and the department. At this stage, the advocate or job coach may serve in one or more of the following ways: o Provide interview preparation assistance o Be present and provide “moral” support to the applicant during the interview process o Ask for clarification of questions from the panel members o Re-state interview question(s) to better assist the applicant in answering o Prompt the candidate to respond as appropriate and necessary. The BTS candidates, along with their identified advocate or job coach, will be provided with interview questions at least one day prior to the interview. This provides the candidate time to prepare for the interview, working with their job coach or advocate, as needed. After the completion of scheduled interviews, departments may select a qualified candidate and will advise the HR/BTS Coordinator who will assist the departmental Personnel Officer in notifying candidates who were not selected. Since this is a project position specifically created for the BTS pilot, if not filled, the department will maintain the opening until a suitable BTS candidate is found. E. Placement The department will make an offer of employment to the selected candidate and inform December 13, 2016 Contra Costa County Board of Supervisors 350 4 the HR/BTS Coordinator who will assist in facilitating any accommodation needs for the candidate with the County and department ADA Coordinators as needed. SECTION IV: EMPLOYMENT STATUS All individuals selected for the Institutional Service Aide or Worker classification under this program will be appointed to positions as project employees. The project appointment status will last for the duration of the evaluation period, which is one year unless ended sooner if the appointment is not deemed successful by County standards. During the evaluation period, BTS employees will receive the same salary and benefits as any other similarly situated project employee. Candidates who are selected for the Library Aide - Exempt classification will be designated as permanent; however they will have an evaluation period, which is one year unless ended sooner if the appointment is not deemed successful by County standards. BTS employees will receive the same salary as any other similarly situated Library Aide - Exempt employee; however, these positions may not be eligible for benefits. If the BTS employee successfully passes his or her evaluation period, the project position will be converted to a classified Merit System position. If a permanent position vacancy does not exist at that time for this purpose, the department will request approval from the Board of Supervisors to convert the project position under the BTS program to a permanent position. SECTION V: EVALUATION PERIOD The purpose of the one year on-the-job performance evaluation period is to assess the knowledge, skills and abilities of individuals who have been selected for project employment. Candidates must successfully demonstrate their ability to perform the essential functions of the job, with or without a reasonable accommodation, in order to successfully complete their BTS evaluation. The HR/BTS Coordinator will work with Risk Management to create a form for this purpose. Many BTS employees will be working with a job coach through the DOR or a CBO. The job coach will work directly with the supervisor and the employee , and may also receive assistance from the County ADA Coordinator in Risk Management. The supervisor is responsible for monitoring the progress of the candidate during the evaluation period. The supervisor must evaluate the BTS candidate every month during the evaluation period and document this on the evaluation form. The evaluation will contain the supervisor's assessment of the candidate's performance, including skills and abilities as well as behaviors appropriate for the position such as attendance. December 13, 2016 Contra Costa County Board of Supervisors 351 5 Problematic areas should be discussed with the candidate and the job coach who will assist the employee in understanding the nuances of the job and evaluate potential solutions. Additional training can be provided as well as needed reasonable accommodations for the employee. Job coaches can also assist departments in communicating with employees if a placement is deemed unsuccessful and will be concluded. SECTION VI: TERMINATION PROCESS The termination process for BTS project employees is the same as it is for other project employees pursuant to Administrative Bulletin 416.3. Terms and conditions of employment expressed in the Salary Regulations, resolution No. 2015/3 or applicable Memoranda of Understanding shall apply as the general rules of employment in project positions. Candidates in exempt positions are at-will and the termination process is the same as it is for other employees in County exempt positions. December 13, 2016 Contra Costa County Board of Supervisors 352 POSITION ADJUSTMENT REQUEST NO. 21998 DATE 11/29/2016 Department No./ Department Human Resources/HSD/Library Budget Unit No. Org No. Agency No. Action Requested: Establish the classifications of Institutional Services Aide-Project (1KW4) at salary plan/grade TB5 0828 ($2,627.88-3,194.21) Institutional Services Worker-Project (1KV1) at salary plan/grade TB5 0922 ($2,884.21- $3,505.78) and add two (2) positions of each in the Health Services Department. Add two (2) Library Aide-Exempt (3KW4) positions at salary plan/grade f85 0288 ($1,733.33-$2,106.88) in the Library. Proposed Effective Date: 1/1/2017 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: Estimated total cost adjustment (salary / benefits / one time): Total annual cost $293,874.00 Net County Cost Total this FY $171,427.00 N.C.C. this FY SOURCE OF FUNDING TO OFFSET ADJUSTMENT Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Allison Picard ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Allison Picard 11/29/16 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 11/29/2016 Establish the classifications of Institutional Services Aide-Project (1KW4) at salary plan/grade TB5 0828 ($2,627.88-3,194.21) Institutional Services Worker-Project (1KV1) at salary plan/grade TB5 0922 ($2,884.21- $3,505.78) and add two (2) positions of each in the Health Services Department. Add two (2) Library Aide-Exempt (3KW4) positions at salary plan/grade f85 0288 ($1,733.33-$2,106.88) in the Library Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Gladys Scott Reid 11/29/2016 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 December 13, 2016 Contra Costa County Board of Supervisors 353 REQUEST FOR PROJECT POSITIONS Department Date 12/2/2016 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY December 13, 2016 Contra Costa County Board of Supervisors 354 December 13, 2016 Contra Costa County Board of Supervisors 355 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 21996 to cancel one (1) Deputy Sheriff-Criminalist III (6DTB)(represented) vacant position #2528 at salary plan and grade VHX 1965 ($7,997-$9,963), and add one (1) Criminalist III (6DTA) (represented) position at salary plan and grade VN5 1922 ($7,990-$9,712) to the Office of the Sheriff's, Forensics Division – Support Services Bureau. FISCAL IMPACT: An annual cost savings of $82,933 to the Sheriff’s General Fund, and $64,453 retirement annual savings. BACKGROUND: This vacancy is due to the recent promotion of a Deputy Sheriff-Criminalist III to a Deputy Sheriff Forensic Supervisor. The Forensics Division would like to fill this position with a non-sworn Criminalist III, at a cost savings to the department. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lori Brown (925) 335-1552 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Robyn Hanson C. 19 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:December 13, 2016 Contra Costa County Subject:Cancel one (1) Deputy Sheriff Criminalist III (6DTB) position # 2528, Add one (1) Criminalist III (6DTA) position to the Forensics Division, December 13, 2016 Contra Costa County Board of Supervisors 356 CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, it will impede the Forensic Division's ability to fill its vacancy in a cost effective and timely manner. This will affect staff workload, which negatively effects processing of time sensitive evidence. CHILDREN'S IMPACT STATEMENT: No impact. AGENDA ATTACHMENTS P300 No. 21996 MINUTES ATTACHMENTS Signed P300 21996 December 13, 2016 Contra Costa County Board of Supervisors 357 POSITION ADJUSTMENT REQUEST NO. 21996 DATE 11/10/2016 Department No./ Department Office of the Sheriff Budget Unit No. 0255 Org No. 2515 Agency No. 25 Action Requested: Cancel one (1) Deputy Sheriff Criminalist III (6DTB) position # 2528, and add one (1) Criminalist III (6DTA) position to the Forensics Division – Support Services Bureau. Proposed Effective Date: 12/7/2016 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: N/A Estimated total cost adjustment (salary / benefits / one time): Total annual cost ($82,933.00) Net County Cost ($82,933.00) Total this FY ($41,467.00) N.C.C. this FY ($41,467.00) SOURCE OF FUNDING TO OFFSET ADJUSTMENT Savings to the Office of the Sheriff General Fund Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Mary Jane Robb ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Timothy M. Ewell 11/28/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 12/2/2016 Cancel one (1) Deputy Sheriff-Criminalist III (6DTB)(represented) vacant position #2528 and add one (1) Criminalist III (6DTA)(represented) position in the Office of the Sheriff. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Tanya Williams 12/2/2016 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 12/8/2016 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Timothy M. Ewell Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 December 13, 2016 Contra Costa County Board of Supervisors 358 REQUEST FOR PROJECT POSITIONS Department Date 12/8/2016 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY December 13, 2016 Contra Costa County Board of Supervisors 359 December 13, 2016 Contra Costa County Board of Supervisors 360 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 21957 to decrease the hours of one (1) Clerk–Senior Level (JWXC)(represented) position (#13479) from 40/40 to 25/40 at salary plan and grade 3RX 1033 ($3,210-$4,100) in the Office of the Sheriff. FISCAL IMPACT: An annual cost savings of $21,847 to the Sheriff’s General Fund, and $4,669 retirement annual savings. BACKGROUND: The Office Sheriff is requesting to decrease the hours of position number 13479 from full-time 40/40 to part-time 25/40 to accommodate an employee request for reduced hours. When the position is vacated by its current incumbent, the Office of the Sheriff will request to increase the hours to full-time. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lori Brown (925) 335-1552 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Robyn Hanson C. 21 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:December 13, 2016 Contra Costa County Subject:Decrease the hours of one full-time Clerk-Senior Level position to part-time 25/40 in the Office of the Sheriff December 13, 2016 Contra Costa County Board of Supervisors 361 CONSEQUENCE OF NEGATIVE ACTION: If this request is not approved, the employees request will not be honored. CHILDREN'S IMPACT STATEMENT: No impact. AGENDA ATTACHMENTS P300 No. 21957 MINUTES ATTACHMENTS Signed P300 21957 December 13, 2016 Contra Costa County Board of Supervisors 362 POSITION ADJUSTMENT REQUEST NO. 21957 DATE 11/22/2016 Department No./ Department Office of the Sheriff Budget Unit No. 2545 Org No. 2545 Agency No. 25 Action Requested: Decreas the hours of one Clerk – Senior Level (JWXC) position (13479), from FTE 40 hours per week to P/T 25 hours per week. The position will revert to a 40/40 position when vacated by the incumbent. Proposed Effective Date: 1/1/2017 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: Estimated total cost adjustment (salary / benefits / one time): Total annual cost ($21,847.00) Net County Cost ($21,847.00) Total this FY ($10,924.00) N.C.C. this FY ($10,924.00) SOURCE OF FUNDING TO OFFSET ADJUSTMENT Savings to the Office of the Sheriff Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Mary Jane Robb ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Timothy M. Ewell 11/29/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 12/2/2016 Decrease the hours of one (1) Clerk –Senior Level (JWXC)(represented) position (#13479) from 40/40 to 25/40 at salary plan and grade 3RX 1033 ($3,210-$4,100) in the Office of the Sheriff. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. 9/14/2016(Date) Tanya Williams 12/2/2016 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 12/8/2016 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Timothy M. Ewell Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 December 13, 2016 Contra Costa County Board of Supervisors 363 REQUEST FOR PROJECT POSITIONS Department Date 12/8/2016 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY December 13, 2016 Contra Costa County Board of Supervisors 364 December 13, 2016 Contra Costa County Board of Supervisors 365 RECOMMENDATION(S): Adopt Position Adjustment Resolution No. 22002 to increase the hours of Registered Nurse-Experienced Level (VWXD) position #10491 from 32/40 to 40/40 at salary level L32-1878 ($8,049 - $8,972) in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval, there is an annual cost of approximately $31,652, which includes estimated pension costs of $7,644. The cost will be entirely offset with budgeted General Fund funds. BACKGROUND: The Health Services Department is requesting to increase the hours of one (1) position, as per the Memorandum of understanding with the California Nurses Association. The position is Registered Nurse-Experienced APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jacqueline F. Kidd, 925-957-5240 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: C. 20 To:Board of Supervisors From:William Walker, M.D., Health Services Date:December 13, 2016 Contra Costa County Subject:Increase position hours of a Registered Nurse-Experienced Level in the Health Services Department December 13, 2016 Contra Costa County Board of Supervisors 366 BACKGROUND: (CONT'D) Level position #10491, which the department is requesting to increase the hours from 32/40 to 40/40. The incumbent has been working the increased hours for the past six months to prevent mandatory overtime and these hours are certified by the manager as being operationally necessary to continue the mandated functions of the department, to ensure patient care at the Martinez Detention Facility. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Martinez Detention Facility of the Health Services Department will not have adequate staffing to meet the demand and volume of patient care for those we serve. CHILDREN'S IMPACT STATEMENT: Not applicable. AGENDA ATTACHMENTS P300 No. 22002 HSD MINUTES ATTACHMENTS Signed P300 22002 December 13, 2016 Contra Costa County Board of Supervisors 367 POSITION ADJUSTMENT REQUEST NO. 22002 DATE 11/17/2016 Department No./ Department Health Services Budget Unit No. 0540 Org No. 5700 Agency No. A18 Action Requested: Increase the hours of one permanent Registerd Nure-Experienced Level (VW XD) position #10491 from 32/40 to permanent full-time 40/40 in the Health Services - Martinez Detention Facility. Proposed Effective Date: 1/1/2017 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $31,652.04 Net County Cost $0.00 Total this FY $20,142.21 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% GENERAL FUND Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Jacqueline Kidd ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Enid Mendoza 12/6/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 12/6/2016 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 December 13, 2016 Contra Costa County Board of Supervisors 368 REQUEST FOR PROJECT POSITIONS Department Date 12/6/2016 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY December 13, 2016 Contra Costa County Board of Supervisors 369 December 13, 2016 Contra Costa County Board of Supervisors 370 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment & Human Services Director, or designee, to accept funding from California Department of Community Services and Development, including modified indemnification language, in an amount not to exceed $224,650, for Community Services Block Grant program services during the term January 1, 2017 through December 31, 2017. FISCAL IMPACT: 100% Federal funding via California Department of Community Services & Development Pass through of Federal funds / CFDA # 93.569 No County match State: 17F-2007 County: 39-813-43 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6345 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Christina Reich, Nancy Sparks, Sam Mendoza, Cassandra Youngblood C. 26 To:Board of Supervisors From:Kathy Gallagher Date:December 13, 2016 Contra Costa County Subject:2017 Community Services Block Grant (CSBG) revenue contract December 13, 2016 Contra Costa County Board of Supervisors 371 BACKGROUND: The Department received notification of funding from California Department of Community Services and Development on November 22, 2016. As the County's Community Action Agency, the Department's Community Services Bureau regularly receives Community Services Block Grant (CSBG) funding to operate self-sufficiency programs under the advisement of the County's Economic Opportunity Council (EOC). The funding amount is based on the County’s low-income population which meets federal poverty guidelines. This initial award for the 2017 program year is a partial allocation based on the partial grant award received by the State from the federal government for CSBG. The County will receive its remaining allocation once the State receives the funding from the federal department of Health and Human Services. CONSEQUENCE OF NEGATIVE ACTION: If not approved, the Department will be hampered in its ability to meet the needs of the community, and to establish partnerships with community based agencies and public organizations. CHILDREN'S IMPACT STATEMENT: The Employment & Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. December 13, 2016 Contra Costa County Board of Supervisors 372 RECOMMENDATION(S): APPROVE and AUTHORIZE the County Librarian, or designee, to apply for and accept a grant in the amount of $5,000 from the California Endowment for the Humanities to provide support, guidance and resources to engage recent immigrants and to broaden community connections throughout the county, for the period January 1 through December 31, 2017. FISCAL IMPACT: No Library Fund match. BACKGROUND: California Endowment for the Humanities has provided several grants to the Contra Costa County Library in the past. The purpose of this grant is to build the capacity of Library staff to reach and engage recent immigrants in order to deepen and broaden community connections. If funded, this grant opportunity will enable the library to participate in a 12-month process of individual and group learning and discovery that will include instruction from library and humanities field experts. Funds from the grant will be used to develop new programming for immigrants that may serve as models for other libraries to replicate in the future. CONSEQUENCE OF NEGATIVE ACTION: Staff will not be able to take advantage of the training and programming opportunity. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: 925-608-7790 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 25 To:Board of Supervisors From:Melinda Cervantes, County Librarian Date:December 13, 2016 Contra Costa County Subject:California Endowment for the Humanities Grant December 13, 2016 Contra Costa County Board of Supervisors 373 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with the City of Richmond, to accept funding in an amount not to exceed $18,487, to provide Children's Interview Center services, for the period July 1, 2016 through June 30, 2017. FISCAL IMPACT: County to receive an amount not to exceed $18,487 from City of Richmond. BACKGROUND: Employment and Human Services to provide a trained Forensic Interviewer during investigations at the Children's Interview Center where a child has been sexually abused, physically abused and/or otherwise neglected, and conduct non-acute exams on child victims. CONSEQUENCE OF NEGATIVE ACTION: Urgently needed child victim services could not be provided at the Children's Interview Center. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres, 925-313-1717 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 24 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:December 13, 2016 Contra Costa County Subject:City of Richmond Funding, Childen's Interview Center December 13, 2016 Contra Costa County Board of Supervisors 374 CHILDREN'S IMPACT STATEMENT: Funding would support one (1) of the five (5) community outcomes established in the Children's Report Card: "2) Children and Youth Healthy and Preparing for Productive Adulthood" by providing a safe and supportive environment at the Children's Interview Center. December 13, 2016 Contra Costa County Board of Supervisors 375 RECOMMENDATION(S): ADOPT Resolution Number 2016/669 to approve and authorize the Employment and Human Services Director, or designee, to apply for and accept Edward Byrne Memorial Justice Assistance Grant funding, in an amount not to exceed $981,202, to reduce violent crime and recidivism within the County for the period January 1, 2017 through December 31, 2017. FISCAL IMPACT: County to receive an amount not to exceed $981,202. (100% State) (No County match) BACKGROUND: The Edward Byrne Memorial Justice Assistance Grant (JAG) program is the primary provider of federal criminal justice funding to state and local jurisdictions. The JAG Program provides critical funding necessary to support state and local initiatives to include, but not limited to: technical assistance, strategic planning, research and evaluation (including forensics), data collection, training, and criminal justice information systems. The JAG Program in California supports three (3) program purpose areas designed by federal statue: law enforcement programs; courts; prosecution and defense programs, including indigent defense; and, prevention and education programs. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres, 925-313-1717 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 23 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:December 13, 2016 Contra Costa County Subject:Edward Bryne Memorial Justice Assistance Grant (JAG) Funding December 13, 2016 Contra Costa County Board of Supervisors 376 CONSEQUENCE OF NEGATIVE ACTION: Without funding, designed services to reduce violent crime and recidivism rates could not be implemented. CHILDREN'S IMPACT STATEMENT: Not applicable. AGENDA ATTACHMENTS Resolution No. 2016/669 MINUTES ATTACHMENTS Signed: Resolution No. 2016/669 December 13, 2016 Contra Costa County Board of Supervisors 377 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 12/13/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/669 In The Matter Of: The Edward Byrne Memorial Justice Assistance Grant (JAG) Program for 2017. WHEREAS, the County of Contra Costa desires to participate in the Edward Byrne Memorial Justice Assistance Grant Program supported by federal Formula Grant funds and administered by the Board of State and Community Corrections (hereafter referred to as BSCC). Now, Therefore, Be It Resolved: that the Contra Costa County Employment and Human Services Department Director, or designee, is authorized on behalf of the Board of Supervisors to submit the grant proposal to this funding and sign the Grant Agreement with the BSCC, including any amendments thereof; and, Be It Further Resolved: that the federal grant funds received hereunder shall not be used to supplant expenditures controlled by this body; and, Be It Further Resolved: that the County agrees to abide by the statutes and regulations governing the federal Formula Grants Program as well as the terms and conditions of the Grant Agreement as set forth by the BSCC. Contact: Elaine Burres, 925-313-1717 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: 5 December 13, 2016 Contra Costa County Board of Supervisors 378 December 13, 2016 Contra Costa County Board of Supervisors 379 RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Child Support Services, or designee, to execute an Interagency Agreement with Riverside County Department of Child Support Services, a government agency, to pay the County an amount not to exceed $50,000, to provide Early Intervention Services for the period of November 1, 2016 through September 30, 2017. FISCAL IMPACT: Approval of this Interagency Agreement will result in a total payment to the County, not to exceed $50,000 during the term of the agreement. No County matching funds required. BACKGROUND: The California State Department of Child Support Services has issued a statewide mandate for local child support agencies to focus on early intervention efforts to prevent payment delinquency and increase collections. The Department of Child Support Services has a contract with Maximus Human Services, Inc. to provide early intervention services.The pricing structure in the County's contract with Maximus includes discounts based on the volume of cases. Riverside County Department of Child Support Services has requested to submit their cases, with Contra Costa APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sarah Bunnell, 925-313-4433 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 27 To:Board of Supervisors From:Linda Dippel, Child Support Services Director Date:December 13, 2016 Contra Costa County Subject:Interagency Agreement with Riverside County Department of Child Support Services December 13, 2016 Contra Costa County Board of Supervisors 380 BACKGROUND: (CONT'D) County to increase the volume of cases submitted and thereby reduce the per case cost. This is a collaborative effort to address the State mandate and to accomplish this task in a cost efficient manner by leveraging the buying power of multiple agencies. CONSEQUENCE OF NEGATIVE ACTION: Riverside County would not be able to pay Contra Costa County to act as an intermediary and as a result, neither county could benefit from the discount offered. CHILDREN'S IMPACT STATEMENT: Approval of this action will help the Department of Child Support Services collect child support payments and pass these collections on to the home for the benefit of the children associated with cases within this Department. December 13, 2016 Contra Costa County Board of Supervisors 381 RECOMMENDATION(S): APPROVE and AUTHORIZE the County Administrator, or designee to amend a contract with Nielsen Merksamer Parrinello Gross & Leoni LLP, effective January 1, 2017, to extend the term from December 31, 2016 through December 31, 2017 and increase the payment limit by $180,000 to a new payment limit of $900,000 for continued state advocacy services. FISCAL IMPACT: Funding for state advocacy services is included in the FY 2016-17 budget. (100% General Fund) BACKGROUND: The law firm of Nielsen, Merksamer, Parrinello, Gross & Leoni (“Nielsen Merksamer”) has extensive experience in the field of governmental advocacy regarding legislative, administrative and legal issues directly affecting counties. Nielsen Merksamer is recognized for its expertise in the broad area of state and county relations, particularly fiscal relationships. The firm has been instrumental in the development and advancement of the County's state legislative platform. The contract terms specified in the RFP indicated a two year contract with three one-year renewal options. This request would be the third one-year renewal request. CONSEQUENCE OF NEGATIVE ACTION: The County would not have state advocacy services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lara DeLaney (925) 335-1097 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Robert Campbell, County Auditor-Controller C. 48 To:Board of Supervisors From:David Twa, County Administrator Date:December 13, 2016 Contra Costa County Subject:Amend & Extend State Legislative Contract with Nielsen Merksamer Parrinello Gross & Leoni LLP December 13, 2016 Contra Costa County Board of Supervisors 382 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with First Baptist Church of Pittsburg, California, to increase the payment limit by $55,250 to a new amount not to exceed $1,441,656, to provide childcare services at Fairgrounds Children’s Center, with no change to term July 1, 2016 through June 30, 2017. FISCAL IMPACT: $306,118 (21%) Federal funds / CFDA # 93.600 Administration for Children and Families $1,135,538 (79%) State funds California Department of Education / Child Development BACKGROUND: On September 25, 2007, the Board approved the award of the operation of childcare services at the County-owned facility, Fairgrounds Children’s Center, as a result APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6346 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Carolyn Nguyen, Ressie Dayco, Haydee Ilan, Cassandra Youngblood C. 56 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:December 13, 2016 Contra Costa County Subject:2016-17 Fairgrounds Center Childcare Services Operation Contract Amendment #1 December 13, 2016 Contra Costa County Board of Supervisors 383 BACKGROUND: (CONT'D) of a Request for Proposal (RFP). First Baptist Church of Pittsburg was the successful respondent to the RFP. The first nine (9) months of the contract was approved by the Board on the above date, and the contract has been renewed annually since. This board order renews the contract for the 2016-17 program year. Contra Costa County receives funds from the Administration for Children and Families (ACF) to provide Head Start program services to program eligible County residents. The County also receives funds from the California Department of Education (CDE) Child Development program for State Preschool, and General Childcare and Development program services. The State requires an indemnification clause with County subcontractors wherein the subcontractor holds harmless the State and its officers for any losses. The board approved the 2016-17 contract with First Baptist on September 13, 2016 (C.152). As the State Department of Education routinely adds funds to the State Preschool and General Childcare Development contracts throughout the program year, this amendment is to pass through cost-of-living increases received by the County from the State. The County approved the State contract amendment on September 13, 2016 (C.76). CONSEQUENCE OF NEGATIVE ACTION: If not approved, County will not be able to more widely distribute childcare availability through partnership with community based agencies. CHILDREN'S IMPACT STATEMENT: The Employment & Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. December 13, 2016 Contra Costa County Board of Supervisors 384 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with First Baptist Church of Pittsburg, to increase the payment limit by $101,192, to new amount not to exceed $1,019,100, to provide State Preschool, Pre-kindergarten Literacy and Early Head Start Program services, with no change to term July 1, 2016 through June 30, 2017. FISCAL IMPACT: $126,000 (12%) in Federal funds /CFDA #93.600 Administration for Children & Families $893,100 (88%) in State funds California Department of Education BACKGROUND: Contra Costa County receives funds from the Administration for Children and Families (ACF) to provide Head Start and Early Head Start services to program eligible County APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB 925-681-6346 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Carolyn Nguyen, Ressie Dayco, Haydee Ilan, Cassandra Youngblood C. 55 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:December 13, 2016 Contra Costa County Subject:2016-17 First Baptist Church Kids' Castle and E. Leland Childcare Contract Amendment #1 December 13, 2016 Contra Costa County Board of Supervisors 385 BACKGROUND: (CONT'D) residents. Contra Costa also receives funds from California Department of Education (CDE) to provide State Preschool services to program eligible County residents. The State requires an indemnification clause with County subcontractors wherein the subcontractor holds harmless the State and its officers for any losses. In order to provide a wider distribution of services to County residents, the Department contracts with a number of community-based organizations. The board approved the 2016-17 contract on September 13, 2016 (C.151). The State routinely amends contracts during the program year to provide cost of living increases. This amendment is to pass through the cost of living increase approved by the County from the State on September 13, 2016 (C. 76). CONSEQUENCE OF NEGATIVE ACTION: If not approved, County will not be able to more widely distribute childcare availability through partnership with community based agencies. CHILDREN'S IMPACT STATEMENT: The Employment & Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. December 13, 2016 Contra Costa County Board of Supervisors 386 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with First Baptist Church of Pittsburg, California, to increase the payment limit by $44,614 to a new limit not to exceed $387,878 to provide Early Head Start Program Enhancement and State General Childcare Development services with no change to term July 1, 2016 through June 30, 2017. FISCAL IMPACT: $142,920 Federal funds / CFDA # 93.600 (37%) Administration for Children and Families $244,958 State funds (63%) California Department of Education BACKGROUND: The Department, though the Community Services Bureau, manages a childcare operation that include Early Head Start and State General Childcare Development programs. In order APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6346 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Carolyn Nguyen, Haydee Ilan, Ressie Dayco, Cassandra Youngblood C. 53 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:December 13, 2016 Contra Costa County Subject:2016-17 First Baptist Early Head Start Enhancement & General Childcare Program contract amendment #1 December 13, 2016 Contra Costa County Board of Supervisors 387 BACKGROUND: (CONT'D) to reach a wider community, the Bureau sub-contracts with community based agencies to provide services. The board approved the 2016-17 contract on July 12, 2016 (C.109). The State routinely amends contracts during the program year to provide cost of living increases. This amendment is to pass through the cost of living increase approved by the County from the State on September 13, 2016 (C. 76). CONSEQUENCE OF NEGATIVE ACTION: If not approved, County will not be able to more widely distribute childcare availability through partnership with community based agencies. CHILDREN'S IMPACT STATEMENT: The Employment & Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. December 13, 2016 Contra Costa County Board of Supervisors 388 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Little Angels Country School, LLC, to increase the payment limit by $32,076, to a new limit not to exceed $275,569, to provide State Preschool services, with no change to term July 1, 2016 through June 30, 2017. FISCAL IMPACT: 100% State funds California Department of Education BACKGROUND: Contra Costa County receives funds from the Administration for Children and Families (ACF) to provide Head Start and Early Head Start services to program eligible County residents. Contra Costa also receives funds from California Department of Education (CDE) to provide State Preschool services to program eligible County residents. The State requires an indemnification clause with County subcontractors wherein the subcontractor holds harmless the State and its officers for any losses. In order to provide a wider distribution of services to County APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6346 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Carolyn Nguyen, Ressie Dayco, Cassandra Youngblood C. 52 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:December 13, 2016 Contra Costa County Subject:2016-17 Little Angels Country School, LLC State Preschool Childcare Contract Amendment #1 December 13, 2016 Contra Costa County Board of Supervisors 389 BACKGROUND: (CONT'D) residents, the Department subcontracts with a number of community-based organizations. The board approved the 2016-17 contract on July 12, 2016 (C.108). The State routinely amends contracts during the program year to provide cost of living increases. This amendment is to pass through the cost of living increase approved by the County from the State on September 13, 2016 (C. 76). CONSEQUENCE OF NEGATIVE ACTION: If not approved, County will not be able to more widely distribute childcare availability through partnership with community based agencies. CHILDREN'S IMPACT STATEMENT: The Employment & Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. December 13, 2016 Contra Costa County Board of Supervisors 390 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Department Director, or designee, to execute a contract amendment with Richmond Elementary School, Inc., to increase the payment limit by $10,560 to a new amount not to exceed $221,376, to provide State Preschool services with no changes to term July 1, 2016 through June 30, 2017. FISCAL IMPACT: 100% State funds California Department of Education BACKGROUND: Contra Costa County receives funds from California Department of Education to provide State Preschool services to program eligible County residents. In order to provide a wider distribution of services to County residents, the Department contracts with a number of community-based organizations. The State requires an indemnification clause with County subcontractors wherein the subcontractor holds harmless the State and its officers for any losses. The board approved the 2016-17 contract on August 2, 2016 (C.74). The State routinely amends contracts during the program year to provide cost of living increases. This amendment is to pass through the cost of living increase approved by the County from the State on September 13, 2016 (C. 76). APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6346 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Carolyn Nguyen, Ressie Dayco, Cassandra Youngblood C. 51 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:December 13, 2016 Contra Costa County Subject:2016-17 Richmond Elementary School, Inc. State Preschool Childcare Services Contract Amendment #1 December 13, 2016 Contra Costa County Board of Supervisors 391 CONSEQUENCE OF NEGATIVE ACTION: If not approved, County will not be able to more widely distribute childcare availability through partnership with community based agencies. CHILDREN'S IMPACT STATEMENT: The Employment & Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. December 13, 2016 Contra Costa County Board of Supervisors 392 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Department Director, or designee, to execute a contract amendment with We Care Services for Children, to increase the payment limit by $11,088 to a new amount not to exceed $232,445, to provide State Preschool services, with no change to term July 1, 2016 through June 30, 2017. FISCAL IMPACT: 100% State funds from the California Department of Education No County match BACKGROUND: Contra Costa County receives funds California Department of Education (CDE) to provide State Preschool and Pre-kindergarten Family Literacy services to program eligible County residents. The State requires an indemnification clause with County subcontractors wherein the subcontractor holds harmless the State and its officers for any losses. In order to provide a wider distribution of services to County residents, the Department contracts with a number of community-based organizations. The Board approved the 2016-17 contract on August 2, 2016 (C.73). The State routinely APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6346 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Carolyn Nguyen, Ressie Dayco, Cassandra Youngblood C. 49 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:December 13, 2016 Contra Costa County Subject:2016-17 We Care Services for Children State Preschool Services Contract Amendment #1 December 13, 2016 Contra Costa County Board of Supervisors 393 BACKGROUND: (CONT'D) amends contracts during the program year to provide cost of living increases. This amendment is to pass through the cost of living increase approved by the County from the State on September 13, 2016 (C. 76). CONSEQUENCE OF NEGATIVE ACTION: If not approved, County will not be able to more widely distribute childcare availability through partnership with community based agencies. CHILDREN'S IMPACT STATEMENT: The Employment & Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. December 13, 2016 Contra Costa County Board of Supervisors 394 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment & Human Services Department Director, or designee, to execute a contract with First Baptist Church of Pittsburg, California, in an amount not to exceed $2,089,154 for Head Start Delegate Agency childcare services for the term January 1, 2017 through December 31, 2017. FISCAL IMPACT: 100% Federal funds / CFDA #93.600 Program is federally funded by U.S. Department of Health and Human Services, Administration for Children and Families (ACF). County will fund $2,089,154 from the ACF allocation; Contractor is responsible for the local, non-cash, in-kind match of $522,289. No pension costs. 33-499-46 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6346 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Carolyn Nguyen, Haydee Ilan, Cassandra Youngblood C. 50 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:December 13, 2016 Contra Costa County Subject:2017 Head Start Delegate Agency Contract Renewal December 13, 2016 Contra Costa County Board of Supervisors 395 BACKGROUND: On August 18, 2015 (C.60), the Board approved and authorized the submission of the 2017 Head Start grant application to the U.S. Department of Health and Human Services, Administration for Children and Families (ACF), to continue the provision of Head Start services in Contra Costa County. The grant included the plan submitted by the County's Head Start Delegate Agency, First Baptist Church of Pittsburg, California. This board order approves the funding for the delegate agency for the 2017 program year. CONSEQUENCE OF NEGATIVE ACTION: If not approved, contract will not be executed. CHILDREN'S IMPACT STATEMENT: The Employment & Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. December 13, 2016 Contra Costa County Board of Supervisors 396 RECOMMENDATION(S): APPROVE and AUTHORIZE the County Administrator, or designee, to amend a contract with Alcalde & Fay, effective January 1, 2017, to extend the term from December 31, 2016 through December 31, 2017 and increase the payment limit by $108,500 to a new payment limit of $525,392 for continued federal advocacy services. FISCAL IMPACT: County General Funds have been budgeted for these legislative advocacy services. BACKGROUND: Alcalde & Fay, minority-controlled/employee-owned firm, is the County’s current federal representative. Paul Schlesinger, the County’s point person at Alcalde & Fay, has established the County’s presence in Washington, D.C. and developed excellent relationships with staff of our congressional delegation. The result has been a very positive “return on investment” for the County for its appropriation and authorization requests. The contract terms specified in the RFP indicated a two-year contract with three one-year renewal options. Therefore, this contract amendment would be the third one-year renewal option request. CONSEQUENCE OF NEGATIVE ACTION: The County will not have representation by a firm for federal advocacy services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lara DeLaney, 925 335-1097 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Robert Campbell, County Auditor-Controller C. 54 To:Board of Supervisors From:David Twa, County Administrator Date:December 13, 2016 Contra Costa County Subject:Amend & Extend Federal Legislative Contract with Alcalde & Fay December 13, 2016 Contra Costa County Board of Supervisors 397 CLERK'S ADDENDUM CORRECTED to READ: APPROVE and AUTHORIZE the County Administrator, or designee, to amend a contract with Alcalde & Fay, effective January 1, 2017, to extend the term from December 31, 2016 through December 31, 2017 and increase the payment limit by $108,500 to a new payment limit of $525,392 for continued federal advocacy services.  December 13, 2016 Contra Costa County Board of Supervisors 398 RECOMMENDATION(S): Approve and authorize the Purchasing Agent, on behalf of the Health Services Department, to execute an amendment to the purchase order with Beckman Coulter Inc. to add $2,200,000 for a new total payment limit of $2,917,667 for the rental of immunoassay analyzers and supplies and reagents for the Clinical Laboratory at the Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers, with no change in the original term of May 15, 2013 through May 14, 2019. FISCAL IMPACT: 100% funding is included in the Hospital Enterprise Fund I Budget. BACKGROUND: The Clinical Laboratory at CCRMC needs to rent immunoassay analyzers. It also needs to purchase Remisol middleware, supplies, and reagents for the analyzers. The Health Services Department uses the analyzers to perform various chemistry tests for patients of CCRMC. The current analyzers were purchased back in 2006 and are now past their useful life. The new equipment will allow the Department to use current technology and cut down on false test results which leads APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Anna Roth, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Tasha Scott, Marcy Wilhelm, Crystal Grayson C. 44 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:December 13, 2016 Contra Costa County Subject:Amendment to Purchase Order with Beckman Coulter Inc. December 13, 2016 Contra Costa County Board of Supervisors 399 BACKGROUND: (CONT'D) to less manual intervention. When the original purchase order was established, it only accounted for the first year's costs of $717,666. The equipment was installed earlier this year. The department will continue to utilize the equipment through the end of the purchase order's term of May 14, 2019, which results in the need to increase the purchase order by $2.2 mil. CONSEQUENCE OF NEGATIVE ACTION: If this Purchase Order is not approved the Clinical Laboratory will be unable to perform patient testing, thus impacting patient care. CHILDREN'S IMPACT STATEMENT: Not applicable. December 13, 2016 Contra Costa County Board of Supervisors 400 RECOMMENDATION(S): APPROVE and AUTHORIZE the County Counsel, or designee, to execute, on behalf of the County and the Contra Costa County Water Agency, an amendment to the joint defense agreement with Natural Resources Defense Council and The Bay Institute, effective October 1, 2016, to increase the payment limit by $10,000, to a new payment limit of $20,000, for shared legal and advocacy expenses related to Firebaugh Canal Water District, et al. v. U.S. Department of Interior, Bureau of Reclamation, et al., and related cases. FISCAL IMPACT: In 2012, the Water Agency paid The Bay Institute $10,000 for legal expenses in the above litigation. This amendment will authorize the Water Agency to pay The Bay Institute an additional $10,000 for expenses related to the litigation. 100% Water Agency funds. BACKGROUND: In 2012, Contra Costa County, the Contra Costa County Water Agency, the Natural Resources Defense Council (“NRDC”), and The Bay Institute of San Francisco (“Bay Institute”) entered into a joint defense agreement related to the litigation entitled Firebaugh Canal Water District, et al. v. U.S. Department of Interior, Bureau of Reclamation, et al. (Ninth Circuit Court of Appeals Case No. 11-17715) (“Firebaugh appeal”). Under the joint defense agreement, the Water Agency paid Bay Institute $10,000 for legal expenses that Bay Institute incurred advocating for the parties’ APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Stephen Siptroth (925) 335-1817 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: John Kopchik, DCD, Maureen Toms, DCD, Ryan Hernandez, Water Agency C. 28 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:December 13, 2016 Contra Costa County Subject:Amendment to the Joint Defense Agreement among County, Water Agency, Natural Resources Defense Council & Bay Institute December 13, 2016 Contra Costa County Board of Supervisors 401 BACKGROUND: (CONT'D) > shared interests in the Firebaugh appeal. The Ninth Circuit Court of Appeals issued a decision in the Firebaugh appeal in favor of the Bureau of Reclamation (“Reclamation”). The United States District Court, Eastern District of California has retained jurisdiction of the underlying actions to enforce an order requiring Reclamation to provide drainage to lands within the San Luis Unit of the Central Valley Project, including lands within the Westlands Water District (“Westlands”). Westlands, NRDC, Bay Institute, the County, and the Water Agency are intervenors in those cases, entitled Firebaugh Canal Water District, et al. v. U.S. Department of Interior, Bureau of Reclamation, et al., Eastern District of California Case Nos. CV-F-88-634-LJO/DLB and CV-F-91-048-LJO/DLB (the “Drainage Cases”). Westlands also has filed two other lawsuits against Reclamation related to drainage. Reclamation and Westlands have negotiated a settlement of the two Drainage Cases and the two other drainage-related lawsuits. The proposed settlement would relieve Reclamation of its drainage obligations under the San Luis Act, a federal law, and would require Westlands to be responsible for agricultural drainage within its service area, which could adversely impact the water quality of the San Joaquin River and the Sacramento-San Joaquin Delta. The proposed settlement depends on Congress amending the San Luis Act. As intervenors in the Drainage Cases, the parties to the joint defense agreement have a shared interest in advocating against the proposed settlement and amendment to the San Luis Act. The parties desire to coordinate their advocacy activities by having Bay Institute advocate on their behalf. Water Agency staff recommend that the Board authorize the County Counsel, or designee, to negotiate and execute an amendment to the joint defense agreement, to provide for an additional $10,000 payment to Bay Institute for advocacy expenses Bay Institute incurs between October 1, 2016, and the earlier of (1) the date that Congress enacts legislation to effectuate the settlement between Reclamation and Westlands, or (2) the date the Court’s jurisdiction in the Drainage Cases ends. CONSEQUENCE OF NEGATIVE ACTION: The County and Water Agency would need to pay for separate legal representation in the Drainage Cases and legislative advocacy at a cost that could exceed $10,000. CHILDREN'S IMPACT STATEMENT: Not applicable. December 13, 2016 Contra Costa County Board of Supervisors 402 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract Amendment Agreement #26-517-6, with R. Mason Coleman, M.D., Inc., a professional corporation, effective February 1, 2017, to amend Contract #26-517-5, to increase the payment limit by $48,000, from $975,000 to a new payment limit of $1,023,000, with no change in the original term of April 1, 2014 through March 31, 2017. FISCAL IMPACT: This amendment is funded 100% Hospital Enterprise Fund I (No rate increase) BACKGROUND: On April 22, 2014, the Board of Supervisors approved Contract #26-517-5 with R. Mason Coleman, M.D., Inc., for the provision of radiology services, including, but not limited to: clinic coverage, consultation, on call coverage, training and medical procedures at Contra Costa Regional Medical Center and Health Centers (CCRMC), for the period from April 1, 2014 through March 31, 2017. Approval of Contract Amendment Agreement #26-517-6 will allow the Contractor to provide additional hours of radiology services through March 31, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, Contractor will not provide additional hours of radiology services at CCRMC. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: K Cyr, M Wilhelm C. 40 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:December 13, 2016 Contra Costa County Subject:Amendment #26-517-6 with R. Mason Coleman, M.D., Inc. December 13, 2016 Contra Costa County Board of Supervisors 403 CHILDREN'S IMPACT STATEMENT: Not applicable. December 13, 2016 Contra Costa County Board of Supervisors 404 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a purchase order with Goodyear Tire in an amount not to exceed $180,000, for tire supply services, for the period of January 1, 2017 through December 31, 2017, Countywide. FISCAL IMPACT: This cost is to be funded through Public Works Fleet Services budget. (100% General Fund) BACKGROUND: Fleet Services is responsible for vehicle maintenance. Tires are a necessary commodity for this maintenance. Goodyear tires have been established as the County’s standard. Goodyear tires can be purchased through any Goodyear dealer at government prices. Goodyear has also been awarded National Joint Purchasing Alliance (NJPA) contract # 041712-GTC for the purchase of Goodyear tires by government agencies. Goodyear Tire & Rubber in Benicia is the local Goodyear warehouse. Fleet Services uses Goodyear Tire & Rubber and East Bay Tire in Pittsburg for tire needs. Fleet Services is requesting this purchase order be approved, for a period covering the next 12 months. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Stan Burton, (925) 313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 32 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:December 13, 2016 Contra Costa County Subject:APPROVE a Purchase Order with Goodyear Tire December 13, 2016 Contra Costa County Board of Supervisors 405 CONSEQUENCE OF NEGATIVE ACTION: If this purchase order is not approved, tire supply services with Goodyear Tire will not proceed. December 13, 2016 Contra Costa County Board of Supervisors 406 RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Human Resources, or designee, to execute a contract amendment effective December 1, 2016 with Massachusetts Mutual Life Insurance Company (MassMutual) to clarify the distribution process for the Reimbursement Budget Account (RBA) associated with the County 457 Deferred Compensation Plan. FISCAL IMPACT: This contract amendment will allow the County to request an annual disbursement from the Reimbursement Budget Account (RBA) for allowable administrative fees and distribute the excess funds to plan participants. (No Fiscal Impact) BACKGROUND: MassMutual and the County have agreed upon a Target Net Annual Revenue for administrative services with respect to the plan of 0.10% of plan assets, or 0.025% per calendar Quarter. In the event that MassMutual’s calculated net revenue for administrative services for any Quarterly period exceeds the Quarterly per Participant charge payable to MassMutual, they will credit the difference to the RBA for the plan. The plan consistently exceeds this threshold and APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ann Elliott, (925) 335-1747 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Ann Elliott, Lisa Lopez, Nancy Zandonella C. 39 To:Board of Supervisors From:Dianne Dinsmore, Human Resources Director Date:December 13, 2016 Contra Costa County Subject:APPROVE and AUTHORIZE the Director of Human Resources, or designee, to execute a contract amendment with Massachusetts Mutual Life Insurance Company December 13, 2016 Contra Costa County Board of Supervisors 407 BACKGROUND: (CONT'D) > the resulting funds cannot be allowed to accumulate without a plan for distribution. The original contract with MassMutual, implemented in 2014, left the distribution of the RBA and processing of administrative fees unresolved and marked that section of the contract with the place holder of “TBD”. With this amendment, once the County has requested a reimbursement for administrative fees, the balance of the RBA will be distributed pro-rata per participant in compliance with the contract provisions. CONSEQUENCE OF NEGATIVE ACTION: If the contract is not amended, the County will not be able to claim reimbursement for administrative fees and the 457 Deferred Compensation Plan will not be able to properly distribute the Reimbursement Budget Account to plan participants in compliance with Department of Labor guidelines. December 13, 2016 Contra Costa County Board of Supervisors 408 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Lutheran Social Services of Northern California, a non-profit corporation, effective February 1, 2017, to increase the payment limit by $110,250 to a new payment limit of $282,409, to provide additional transitional housing assistance for emancipated youth, for the period July 1, 2016 through June 30, 2017. (100% State) FISCAL IMPACT: No County Costs: $282,409: 100% State Transitional Housing Program - Plus Funding BACKGROUND: Lutheran Social Services of Northern California provides Transitional Housing Program (THP) - Plus support services to emancipated foster youth up to age 21 who have been referred by the Independent Living Skills Program (ILSP) staff. AB427 authorized THP - Plus funds to counties who are interested in providing transitional housing services to emancipating foster youth. The State THP - Plus program funding provides for cost reimbursement for providing transitional housing services. This amendment provides additional transitional housing assistance for emancipated youth. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: V. Kaplan, 925-313-1514 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 42 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:December 13, 2016 Contra Costa County Subject:Contract Amendment with Lutheran Social Services of Northern California December 13, 2016 Contra Costa County Board of Supervisors 409 CONSEQUENCE OF NEGATIVE ACTION: Housing and support services will not be available to assist youth transitioning from foster care to independent living. CHILDREN'S IMPACT STATEMENT: This contract supports all five community outcomes established in the Children's Report Card: (1) "Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy and Preparing for Productive Adulthood"; (3) "Families that are Economically Self Sufficient"; (4) "Families that are Safe, Stable and Nurturing"; and (5) "Communities that are Safe and Provide a High Quality of Life for Children and Families" by providing safe housing and support to assist youth while transitioning from foster care to independent living. December 13, 2016 Contra Costa County Board of Supervisors 410 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Uplift Family Services, a non-profit corporation, effective January 1, 2017, to increase the payment limit by $6,750 to a new payment limit of $756,750, for respite care services for the period of July 1, 2016 through June 30, 2017. (100% State) FISCAL IMPACT: $756,750: 100% State Kinship Support Services BACKGROUND: Uplift Family Services was selected from a competitive procurement, Request for Proposal (RFP) #1141 to provide Family Enhancement Collaborative (FEC) services to the Children and Family Services (CFS) Bureau. Services under the Family Enhance Collaborative include shared family care, kinship, and family preservation. The Kinship Support Services Program provides multiple support services to help relative caregivers and children remain safe, healthy, and nurturing. Kinship services include site based mentoring services where parents with children in the Child Welfare System live with mentor families and receive a variety of professional services so the family can become self-sufficient, safe, and remain together. This amendment is providing respite care services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: V. Kaplan, 925-313-1514 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 41 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:December 13, 2016 Contra Costa County Subject:Contract Amendment with Uplift Family Services December 13, 2016 Contra Costa County Board of Supervisors 411 CONSEQUENCE OF NEGATIVE ACTION: The Employment and Human Services Department will be unable to provide valuable services to help children remain safe, healthy, and nurtured. CHILDREN'S IMPACT STATEMENT: This contract supports all five community outcomes established in the Children's Report Card: (1) "Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy and Preparing for Productive Adulthood"; (3) "Families that are Economically Self Sufficient"; (4) "Families that are Safe, Stable and Nurturing"; and (5) "Communities that are Safe and Provide a High Quality of Life for Children and Families" by providing family support, stability, and safety of children, thereby preventing out-of-home placements. December 13, 2016 Contra Costa County Board of Supervisors 412 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a non-financial agreement with 1st Northern California Credit Union, a Non-Profit Corporation, including modified mutual indemnification language, to provide auto loan services for the Keeping Employment Equals Your Success (KEYS) Auto Loan Program, for the period of November 1, 2016 through October 31, 2017. FISCAL IMPACT: None BACKGROUND: The Employment and Human Services Department created the Keeping Employment Equals Your Success (KEYS) Auto Loan Program for California Work Opportunity and Responsibility to Kids Act (CalWORKs) participants who need a personal automobile to complete their transition to self-sufficiency. The KEYS Auto Loan Program targets CalWORKs participants and in coordination with the 1st Northern California Credit Union (Credit Union), provides automobile loans for participants who meet loan criteria. This contract outlines the Credit Union's no-fee facilitation responsibilities. The KEYS Auto Loan Program is successful at helping participating CalWORKs clients remain employed and well on the road to self-sufficiency. The mutual indemnification clause of Contra Costa County General Conditions modifications have been approved by Contra Costa County Risk Management. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Gina Chenoweth 925-313-1648 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 29 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:December 13, 2016 Contra Costa County Subject:Contract with 1st Northern California Credit Union for KEYS Auto Loan Services December 13, 2016 Contra Costa County Board of Supervisors 413 CONSEQUENCE OF NEGATIVE ACTION: The Employment and Human Services Department will be unable to provide an automobile loan to qualified CalWORKs participants who have been unable to obtain an automobile loan through conventional means. CHILDREN'S IMPACT STATEMENT: The services provided under this contract support all five of Contra Costa County’s community outcomes: (1) "Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy and Preparing for Productive Adulthood"; (3)"Families that are Economically Self-Sufficient"; (4) "Families that are Safe, Stable and Nurturing"; and (5)"Communities that are Safe and Provide a High Quality of Life for Children and Families” by providing transportation opportunities to qualified CalWORKs participants. December 13, 2016 Contra Costa County Board of Supervisors 414 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #23-463-9 with Valerie Gulyash, an individual, in an amount not to exceed $146,060, to provide consulting and technical assistance for the Keane Chargemaster Billing and EPIC Electronic Medical Record Systems used at Contra Costa Regional Medical Center, for the period from January 1, 2017 through December 31, 2017. FISCAL IMPACT: This Contract is funded 100% Hospital Enterprise Fund I. (No rate increase) BACKGROUND: On December 15, 2015, the Board of Supervisors approved Contract #23-463-8 with Valerie Gulyash, for the period January 1, 2016 through December 31, 2016, to provide consulting and technical assistance for the Department’s Chargemaster Billing and EPIC Electronic Medical Record Systems including; providing systems review, written reports and recommendations as requested by the County. Approval of Contract #23-463-9 will allow Contractor to continue providing consulting and technical assistance services through December 31, 2017. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patrick Godley, 925-957-5405 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: D Morgan, M Wilhelm C. 45 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:December 13, 2016 Contra Costa County Subject:Contract #23-463-9 with Valerie Gulyash December 13, 2016 Contra Costa County Board of Supervisors 415 CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County will not be able to ensure that the coding standards are current and conform with current regulations for the Keane Chargemaster System and EPIC System at Contra Costa Regional Medical Center. CHILDREN'S IMPACT STATEMENT: Not applicable. December 13, 2016 Contra Costa County Board of Supervisors 416 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #27-517-11 with Jack E. Dudler, M.D., an individual, in an amount not to exceed $150,000, to provide primary care services for the period from December 1, 2016 through November 30, 2018. FISCAL IMPACT: This Contract is funded 100% Contra Costa Health Plan Enterprise Fund II (No rate increase) BACKGROUND: On November 25, 2014, the Board of Supervisors approved Contract #27-517-10 with Jack Dudler, M.D for the provision of primary care services to Contra Costa Health Plan (CCHP) members and County recipients, for the period from December 1, 2014 through November 30, 2016. Approval of Contract #27-517-11 will allow Contractor to continue providing services through November 30, 2018. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patricia Tanquary, 925-313-6004 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: E Suisala, M Wilhelm C. 36 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:December 13, 2016 Contra Costa County Subject:Contract #27-517-11 with Jack E. Dudler, M.D. December 13, 2016 Contra Costa County Board of Supervisors 417 CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized health care services for its members under the terms of their Individual and Group Health Plan membership contracts with the County will not be provided. CHILDREN'S IMPACT STATEMENT: Not applicable. December 13, 2016 Contra Costa County Board of Supervisors 418 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute on behalf of the County, Contract #27-603-14 with Louro Consulting Services, Inc., a corporation, in an amount not to exceed $169,400, to provide consulting to the Contra Costa Health Plan (CCHP) for Health Plan committees, member benefits, and member services for the period from January 1, 2017 through December 31, 2017. FISCAL IMPACT: This Contract is funded 100% Contra Costa Health Plan Enterprise Fund II. (Rate increase) BACKGROUND: On November 10, 2015, the Board of Supervisors approved Contract #27-603-13 with Louro Consulting Services, Inc., for the provision of consulting services to the CCHP Health Plan committees, member benefits and member services, for the period from January 1, 2016 through December 31, 2016. Approval of Contract #27-603-14 will allow Contractor to continue providing services through December 31, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the Health Plan will not receive Contractor’s historical perspective and technical expertise on issues related to Health Plan member benefits and services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patricia Tanquary, 925-313-6004 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: K Cyr, M Wilhelm C. 30 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:December 13, 2016 Contra Costa County Subject:Contract #27-603-14 with Louro Consulting Services, Inc. December 13, 2016 Contra Costa County Board of Supervisors 419 CHILDREN'S IMPACT STATEMENT: Not applicable. December 13, 2016 Contra Costa County Board of Supervisors 420 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #74-527 with Carlos Zapata, M.D., an individual, in an amount not to exceed $174,720, to provide outpatient psychiatric care to mentally ill adults in Central County, for the period from December 1, 2016 through November 30, 2017. FISCAL IMPACT: This Contract is funded 100% Mental Health Realignment. BACKGROUND: Under Contract #74-527, the Contractor will provide outpatient psychiatric care, including, but not limited to: diagnosing, counseling, evaluating, and providing medical and therapeutic treatment for mentally ill adults in Central Contra Costa County for the period December 1, 2016 through November 30, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients requiring outpatient psychiatric care will not have access to Contractor’s services. CHILDREN'S IMPACT STATEMENT: Not applicable. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Belon, 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: E Suisala, M Wilhelm C. 35 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:December 13, 2016 Contra Costa County Subject:Contract #74-527 with Carlos Zapata, M.D. December 13, 2016 Contra Costa County Board of Supervisors 421 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with the Crowne Plaza Hotel Concord, for the Heritage Project, Breaking Barriers training event scheduled for March 1, 2017, in an amount not to exceed $12,000, and requiring the County's assumption of liability for damage caused by attendees. FISCAL IMPACT: $12,000: 100% State Foster Parent Recruitment, Retention, and Support Grant. BACKGROUND: County receives an allocation from the California Department of Social Services (CDSS) for the Heritage Project. However, this year's annual event will be funded with a special grant (see Fiscal Impact above). One of the requirements for the funding is cross-training. The cross-training is for foster parents, community partners, alcohol and drug providers, mental health providers, and County staff. The goals and objectives of the cross-training are to educate, increase collaboration between alcohol and drug treatment partners and social workers, decrease barriers that prevent agencies from working collaboratively, assist families and staff in creating practical APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres, 925-313-1717 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 31 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:December 13, 2016 Contra Costa County Subject:Heritage Project, Options for Recovery, Breaking Barriers Training Event December 13, 2016 Contra Costa County Board of Supervisors 422 BACKGROUND: (CONT'D) solutions for change, case conferencing, and case collaboration. On March 1, 2017, the Employment and Human Services Department, Children and Family Services Bureau, will host a cross-training event, entitled "Breaking Barriers Training" for foster parents, caregivers, service providers, and County staff. Crowne Plaza Concord has requested the Board of Supervisors approval in advance of the event. Provision of food and beverage service during the event is allowable under the Heritage Project funding guidelines, the Foster Parent Recruitment, Retention and Support Grant and will be consistent with the County Administrative Bulletin No. 614, paragraph IV B. "appropriated funds are not available to provide food and/or beverage to County employees or members of County committees". The contract for this event includes language that requires the County to indemnify the hotel at which the training event is held for injuries or damage caused by the County during the event, including attorney's fees. CONSEQUENCE OF NEGATIVE ACTION: The federal requirement for Heritage Project. Options for Recovery Program specialized training would not be provided and may impact funding. CHILDREN'S IMPACT STATEMENT: Not applicable. December 13, 2016 Contra Costa County Board of Supervisors 423 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Novation Contract #24-700-65 with Contra Costa Crisis Center, a non-profit corporation, in an amount not to exceed $100,672, to provide crisis intervention, suicide prevention and mental health rehabilitative services for the period July 1, 2016 through June 30, 2017. This contract includes a six-month automatic extension through December 31, 2017, in an amount not to exceed $50,336. FISCAL IMPACT: This Contract is funded 100% Mental Health Realignment. This contract Includes a 3% Cost of Living Adjustment [COLA]. BACKGROUND: In December 2015, the County Administrator approved and the Purchasing Services Manager executed Novation Contract #24-700-64 with Contra Costa Crisis Center, a non-profit corporation, for the provision of crisis intervention, suicide prevention and mental health rehabilitative services, for the period from July 1, 2015 through June 30, 2016, which included a six-month automatic extension through December 31, 2016. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Belon, 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: E Suisala, M Wilhelm C. 33 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:December 13, 2016 Contra Costa County Subject:Novation Contract #24-700-65 with Contra Costa Crisis Center December 13, 2016 Contra Costa County Board of Supervisors 424 BACKGROUND: (CONT'D) Approval of Novation Contract #24-700-65 replaces the automatic extension under the prior Contract and allows Contractor to continue providing services through June 30, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County residents needing crisis and suicide prevention, and intervention services will not have access to Contractor’s services CHILDREN'S IMPACT STATEMENT: This program supports the following Board of Supervisors’ community outcomes: “Children Ready For and Succeeding in School”; “Families that are Safe, Stable, and Nurturing”; and “Communities that are Safe and Provide a High Quality of Life for Children and Families”. Expected program outcomes include an increase in positive social and emotional development as measured by the Child and Adolescent Functional Assessment Scale (CAFAS). December 13, 2016 Contra Costa County Board of Supervisors 425 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Novation Contract #24-960-25 with Touchstone Counseling Services, Inc., a non-profit corporation, in an amount not to exceed $160,000, to provide mental health services to recipients of the CalWORKS Program, for the period from July 1, 2016 through June 30, 2017. This Contract includes a six-month automatic extension through December 31, 2017, in an amount not to exceed $80,000. FISCAL IMPACT: This Contract is funded 100% State CalWORKS Program fund. (Rate increase) BACKGROUND: On October 6, 2015, the Board of Supervisors approved Novation Contract #24-960-24 with Touchstone Counseling Services, Inc., for the provision of mental health services to recipients of the CalWORKS Program, for the period of July 1, 2015 through June 30, 2016, which included a six-month automatic extension through December 31, 2016. Approval of Novation Contract #24-960-25 replaces the automatic extension under the prior Contract and allows the Contractor to continue providing mental health services through June 30, 2017. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Belon, 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: E Suisala, M Wilhelm C. 37 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:December 13, 2016 Contra Costa County Subject:Novation Contract #24-960-25 with Touchstone Counseling Services, Inc. December 13, 2016 Contra Costa County Board of Supervisors 426 CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, CalWORKS recipients will not have access to Contractor’s services. CHILDREN'S IMPACT STATEMENT: Not applicable. December 13, 2016 Contra Costa County Board of Supervisors 427 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Novation Contract #74-468-3 with Rainbow Community Center of Contra Costa County, a non-profit corporation, in an amount not to exceed $495,267, to provide specialized behavioral health treatment services to members of the lesbian, gay, bisexual, transgender, queer and questioning (LGBTQ-2S) community and their families in Central and East County, for the period from July 1, 2016 through June 30, 2017. This Contract includes a six-month automatic extension through December 31, 2017, in an amount not to exceed $247,633. FISCAL IMPACT: This Contract is funded 14% Federal Financial Participation; 86% Mental Health Services Act (MHSA). (Rate increase) BACKGROUND: On October 6, 2015, the Board of Supervisors approved Novation Contract #74-468-2 with Rainbow Community Center of Contra Costa County to provide specialized behavioral health treatment services to members of the lesbian, APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Belon 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: E Suisala, M Wilhelm C. 34 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:December 13, 2016 Contra Costa County Subject:Novation Contract #74-468-3 with Rainbow Community Center of Contra Costa County December 13, 2016 Contra Costa County Board of Supervisors 428 BACKGROUND: (CONT'D) gay, bisexual, transgender, queer and questioning (LGBTQ-2S) community and their families in Central and East County, for the period from July 1, 2015 through June 30, 2016, which include a six-month automatic extension through December 31, 2016. Approval of Novation Contract #74-468-3, replaces the automatic extension under the prior Contract and allows the Contractor to continue providing specialized behavioral services through June 30, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, clients will not receive specialized behavioral health services provided by Rainbow Community Center of Contra Costa County. CHILDREN'S IMPACT STATEMENT: This program supports the following Board of Supervisors’ community outcomes: “Children Ready For and Succeeding in School”; “Families that are Safe, Stable, and Nurturing”; and “Communities that are Safe and Provide a High Quality of Life for Children and Families”. Expected program outcomes include an increase in positive social and emotional development as measured by the Child and Adolescent Functional Assessment Scale (CAFAS). December 13, 2016 Contra Costa County Board of Supervisors 429 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Novation Contract #24-959-29 with Stand! For Families Free of Violence, a non-profit corporation, in an amount not to exceed $139,500, to provide mental health services to CalWORKs participants to reduce barriers to employment, for the period from July 1, 2016 through June 30, 2017. This contract includes a six-month automatic extension through December 31, 2017, in an amount not to exceed $69,750. FISCAL IMPACT: This Contract is funded 100% CalWORKs (No rate increase) BACKGROUND: In January 2016, the County Administrator approved and Purchasing Services Manager executed Contract #24-959-27, (as amended by Contract Amendment Agreement #24-959-28) with Stand! For Families Free of Violence for the provision of mental health services, including individual, group and family collateral counseling, case management, and medication management services to CalWORKs participants to reduce barriers to employment, for the period from July 1, 2015 through June 30, 2016, which included a six-month automatic extension through December 31, 2016. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Belon 957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: E Suisala, M Wilhelm C. 38 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:December 13, 2016 Contra Costa County Subject:Novation #24-959-29 with Stand! For Families Free of Violence December 13, 2016 Contra Costa County Board of Supervisors 430 BACKGROUND: (CONT'D) Approval of Novation Contract #24-959-29 replaces the automatic extension under the prior Contract and allows the Contractor to continue providing services through June 30, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, CalWORKs participants will not receive mental health services. CHILDREN'S IMPACT STATEMENT: Not applicable. December 13, 2016 Contra Costa County Board of Supervisors 431 RECOMMENDATION(S): Approve and authorize the Purchasing Agent, on behalf of the Health Services Department, to execute a Purchase Order with Hyland Software, Inc., in an amount not to exceed $165,000, for annual software maintenance and licensing for OnBase Document Management and Image Scanning Software for the period January 1, 2017 through December 31, 2017. FISCAL IMPACT: 100% Funding is included in the Hospital Enterprise Fund I Budget. BACKGROUND: OnBase software maintenance is a critical component of our Electronic Health Record (EHR) and the enterprise-wide document management solution. OnBase facilitates the capture, management, archive, storage, and retrieval of electronic and paper documents including all EHR-related reports used by Finance and Patient Accounting, and archived records for other Health Services Divisions including Behavioral Health Services, Contracts and Grants, Contra Costa Health Plan, Environmental Health, and Hazardous Materials. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: David Runt, 925-335-8700 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Tasha Scott, Marcy Wilhelm, Renee Nunez C. 46 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:December 13, 2016 Contra Costa County Subject:Purchase Order for Hyland Software, Inc. December 13, 2016 Contra Costa County Board of Supervisors 432 CONSEQUENCE OF NEGATIVE ACTION: If this Purchase Order is not approved, the workflows associated with the above-stated functions would be adversely impacted. Hyland provides real-time OnBase application support to Contra Costa Health Services (CCHS) Information Technology department for ccLink (Epic) scanning, workflow management, and reporting solutions. If that support ceases, the integrity of data from integration of internal scanning and printing hardware interfaced to the EHR application via web services and other interfaces could be compromised. Connectivity failures in any of these areas could potentially result in incorrect or incomplete data capture and management, loss of critical archived data due to inability to perform system functions, and non-compliance with future Epic releases. CHILDREN'S IMPACT STATEMENT: Not applicable. December 13, 2016 Contra Costa County Board of Supervisors 433 RECOMMENDATION(S): Approve and authorize the Purchasing Agent, on behalf of the Health Services Department, to execute a Purchase Order with Groupware Technology, Inc., in an amount not to exceed $524,903, for new Pure Storage Flash Arrays and 3 years Advanced Maintenance with 24x7 Support, for the period from October 31, 2016 through October 30, 2019. FISCAL IMPACT: 100% funding is included in the Hospital Enterprise Fund I Budget. BACKGROUND: Health Services Information Technology currently owns Pure Storage Arrays, which stores ccLink electronic health records (EHR) data. This purchase is for new Pure Storage m50 equipment. This hardware will expand Epic Cache Storage and includes 3 years Advanced Maintenance and support 24x7. Additional disc storage will expand the amount of online medical record data available to providers and provide a faster storage system. CONSEQUENCE OF NEGATIVE ACTION: If this Purchase Order is not approved, then additional disc storage will not be met and this will directly affect EPIC EHR patient data. CHILDREN'S IMPACT STATEMENT: Not applicable. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: David Runt, 925-335-8700 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Tasha Scott, Marcy Wilhelm, Renee Nunez C. 43 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:December 13, 2016 Contra Costa County Subject:Purchase Order with Groupware Technology for Pure Storage Upgrade December 13, 2016 Contra Costa County Board of Supervisors 434 RECOMMENDATION(S): Approve and Authorize the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order with Groupware Technology, Inc., in an amount not to exceed $370,345, and execute a Rubrik Product Warranty and Support Services Policy with Rubrik, Inc., for new Rubrik R348 storage hardware and support services for a period from November 1, 2016 through October 31, 2017. FISCAL IMPACT: 100% funding is included in the Hospital Enterprise Fund I Budget. BACKGROUND: Health Services Information Technology Division currently owns Rubrik R348 storage hardware. Contra Costa Health Services Department uses the Rubrik backup system which holds data for the Epic Electronic Health Records (EHR) System. The division requires additional storage hardware to backup EPIC patient data. The purchase of the additional backup appliances and support services will allow the division to backup EPIC patient data. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: David Runt, 925-335-8700 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Tasha Scott, Marcy Wilhelm, Renee Nunez C. 47 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:December 13, 2016 Contra Costa County Subject:Purchase Order with Groupware Technology for Rubrik Hardware/Support December 13, 2016 Contra Costa County Board of Supervisors 435 CONSEQUENCE OF NEGATIVE ACTION: If this purchase order and support policy agreement are not approved, it will directly affect EPIC EHR patient data. CHILDREN'S IMPACT STATEMENT: Not applicable. December 13, 2016 Contra Costa County Board of Supervisors 436 RECOMMENDATION(S): ACCEPT the 2016 Advisory Body Annual Report for the Affordable Housing Finance Committee (AHFC). FISCAL IMPACT: No General Fund impact. Costs to staff the committee were paid by Community Development Block Grant and HOME Investment Partnerships Act funds. BACKGROUND: Board policy requires that regular and ongoing boards, commissions, or committees shall annually report on activities, accomplishments, membership attendance, required training/certification, and proposed work plan or objectives for the following year. ANNUAL REPORT 1. Activities: The committee met on February 9, 2016, to consider eight applications for nearly $6 million in Community Development Block Grant (CDBG), and HOME Investment Partnerships Act (HOME) funds. Final funding recommendations included construction of 105 affordable apartments in two multifamily apartment projects located in El Cerrito and North Richmond. The committee also recommended funds for a homeless day program within a new housing project in Walnut Creek, and 30 units of veterans housing in Pittsburg. Additional recommendations were to fund the Neighborhood Preservation Program, which provides rehabilitation loans and grants to low income homeowners. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kara Douglas 925-674-7880 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 71 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:December 13, 2016 Contra Costa County Subject:2016 Advisory Body Annual Report for the Affordable Housing Finance Committee (AHFC) December 13, 2016 Contra Costa County Board of Supervisors 437 BACKGROUND: (CONT'D) 2. Accomplishments: The AHFC reviewed eight applications and provided funding recommendations to support construction or rehabilitation of 304 units of affordable housing to the Board of Supervisors through the Department of Conservation and Development. Committee members provide a critical review of the projects which ensures substantial leverage of CDBG and HOME funds. 3. Attendance/Representation: The AHFC committee achieved a quorum at its one meeting. There are two current vacancies. The current members primarily represent West and Central County. The AHFC strives to have a diverse committee. Kara Douglas staffed the committee. 4. Training/Certification: There has not been any special training in the past year. Staff provides information to committee members on webinars that provide information on related topics. 5. Proposed Work Plan/Objectives for Next Year: In 2017, the AHFC may meet twice. One meeting will be in February or March and additional meetings will be held if applications are received during the year. CONSEQUENCE OF NEGATIVE ACTION: The Board would not have a 2016 report on the Affordable Housing Finance Committee. CHILDREN'S IMPACT STATEMENT: The AHFC reviews and makes recommendations on many types of affordable housing projects. Some of these meet Goal 3 on the Children’s Report Card: Families are Economically Self Sufficient. December 13, 2016 Contra Costa County Board of Supervisors 438 RECOMMENDATION(S): ACCEPT the results of offices and county measures of the November 8, 2016 Presidential General Election. FISCAL IMPACT: None BACKGROUND: Elections Code 15372 requires that the Elections Official prepare a Certified Statement of Results of the election and submit it to the Board of Supervisors to declare successful candidates "Elected" to the offices for which the candidates ran. A Certified Statement of Votes is attached to this Board Order. CONSEQUENCE OF NEGATIVE ACTION: Those "Elected" will not be sworn in as provided by law. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Rosa Mena, 925.335.7806 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 67 To:Board of Supervisors From:Joseph E. Canciamilla, Clerk-Recorder Date:December 13, 2016 Contra Costa County Subject:ACCEPT RESULTS OF THE NOVEMBER 8, 2016 PRESIDENTIAL GENERAL ELECTION December 13, 2016 Contra Costa County Board of Supervisors 439 ATTACHMENTS Measure X Measure Y 16Nov08 CC SOV December 13, 2016 Contra Costa County Board of Supervisors 440 December 13, 2016 Contra Costa County Board of Supervisors 441 December 13, 2016 Contra Costa County Board of Supervisors 442 December 13, 2016 Contra Costa County Board of Supervisors 443 December 13, 2016 Contra Costa County Board of Supervisors 444 SSTAT Pre JOSEPH E. EME esiden No CANCIAM CONTR ENT O ntial G ovemb MILLA, COU RA COSTA OF V Gene ber 8, UNTY CLER COUNTY, VOTE eral El 2016 RK-RECOR CALIFORN ES C lectio 6 RDER-REGI NIA AST on STRAR December 13, 2016 Contra Costa County Board of Supervisors 445 December 13, 2016 Contra Costa County Board of Supervisors 446 December 13, 2016 Contra Costa County Board of Supervisors 447 December 13, 2016 Contra Costa County Board of Supervisors 448 December 13, 2016 Contra Costa County Board of Supervisors 449 December 13, 2016 Contra Costa County Board of Supervisors 450 December 13, 2016 Contra Costa County Board of Supervisors 451 December 13, 2016 Contra Costa County Board of Supervisors 452 December 13, 2016 Contra Costa County Board of Supervisors 453 December 13, 2016 Contra Costa County Board of Supervisors 454 December 13, 2016 Contra Costa County Board of Supervisors 455 December 13, 2016 Contra Costa County Board of Supervisors 456 December 13, 2016 Contra Costa County Board of Supervisors 457 December 13, 2016 Contra Costa County Board of Supervisors 458 December 13, 2016 Contra Costa County Board of Supervisors 459 December 13, 2016 Contra Costa County Board of Supervisors 460 December 13, 2016 Contra Costa County Board of Supervisors 461 December 13, 2016 Contra Costa County Board of Supervisors 462 December 13, 2016 Contra Costa County Board of Supervisors 463 December 13, 2016 Contra Costa County Board of Supervisors 464 December 13, 2016 Contra Costa County Board of Supervisors 465 December 13, 2016 Contra Costa County Board of Supervisors 466 December 13, 2016 Contra Costa County Board of Supervisors 467 December 13, 2016 Contra Costa County Board of Supervisors 468 December 13, 2016 Contra Costa County Board of Supervisors 469 December 13, 2016 Contra Costa County Board of Supervisors 470 RECOMMENDATION(S): ACCEPT and APPROVE the revised Head Start Policy Council Bylaws for the Community Services Bureau as recommended by the Employment & Human Services Department. FISCAL IMPACT: None. BACKGROUND: This board order accepts the Head Start Policy Council Bylaws for the Community Services Bureau of the Employment & Human Services Department. Head Start Performance Standards 1304.50(d)(1)(ii) require annual Board approval of the Bylaws. The Bylaws were reviewed for approval by the Head Start Policy Council on September 24, 2016. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6303 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Sung Kim, Nelly Escobar, Cassandra Youngblood C. 70 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Date:December 13, 2016 Contra Costa County Subject:Approval of Head Start Policy Council Bylaws December 13, 2016 Contra Costa County Board of Supervisors 471 BACKGROUND: (CONT'D) Summary of changes to Head Start Policy Council Bylaws: Current Bylaw Bylaw Modification Rationale III. Executive Committee The Executive officers will be elected annually at the Policy Council Orientation / general meeting in October. III. Executive Committee (Added sentence) Executive members may teleconference for the executive board meeting. To allow opportunity to participate in the meeting if not able to be physically present. III. Executive Committee E. Election Officers No more than two current parents and two past parents may serve on the Executive Committee at any given time unless in the event that we are not able to fill the position. III. Executive Committee No more than three past parents may serve on the Executive Committee. To allow opportunity for other parents to serve on the executive committee. CONSEQUENCE OF NEGATIVE ACTION: If not approved, Department will not be in compliance with Head Start regulations. CHILDREN'S IMPACT STATEMENT: The Employment & Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. ATTACHMENTS 2016-17 HS PC Bylaws redline 2016-17 HS PC Bylaws clean 2016-17 HS PC Bylaws Appendix 1 clean 2016-17 HS PC Bylaws Appendix 2 clean December 13, 2016 Contra Costa County Board of Supervisors 472 Contra Costa County EHSD Community Services Bureau Head Start/Early Head Start Bylaws PC Approved: 9/26/15 BOS Approved: 1/19/16 1 Table of Contents I. Name ................................................................................................................................................... 2 II. Purpose ................................................................................................................................................ 2 III. Executive Committee ............................................................................................................................ 2 IV. Policy Council Membership ................................................................................................................... 3 V. Subcommittees ..................................................................................................................................... 5 VI. Conferences.......................................................................................................................................... 5 VII. Standards of Conduct............................................................................................................................ 5 VIII. Meetings .............................................................................................................................................. 5 IX. Reimbursement .................................................................................................................................... 6 X. Amendments ........................................................................................................................................ 6 December 13, 2016 Contra Costa County Board of Supervisors 473 Contra Costa County EHSD Community Services Bureau Head Start/Early Head Start Bylaws PC Approved: 9/26/15 BOS Approved: 1/19/16 2 I. Name The name of this council is the Contra Costa County Head Start and Early Head Start Policy Council, hereinafter referred to as the Policy Council. II. Purpose The purpose of the Policy Council is to serve as a governing body using a shared decision making process with the County Board of Supervisors in all matters relating to the planning and coordination of the Head Start and Early Head Start programs operated by the Community Services Bureau. The Policy Council serves as the link among public and private organizations, the Grantee and Delegate Agencies, the communities served, and the parents of enrolled children. The Policy Council will comply with the existing Head Start Performance Standards requirements and the 2007 Head Start legislation. Any changes in the Head Start Performance Standards that will affect Policy Council bylaws will be brought to the Policy Council for explanation and approval. III. Executive Committee The Executive officers will be elected annually at the Policy Council Orientation/general meeting in September. The role of the Executive officers is to plan general meetings, review previous month minutes, set the agenda, and help staff in the overall planning. Executive officers shall attend all Policy Council and Executive Committee meetings. Exec members may teleconference for the Executive meeting. No more than two absences total from both Policy Council and Executive Committee meeting for the full term will be allowed. Arriving 15 or more minutes late to an Executive Committee meeting will be considered an unexcused absence. A. Chairperson The Chairperson shall preside at all Policy Council meetings. He or she has the authority to call special meetings, maintain order, and appoint chairperson ad-hoc committees. The Chairperson shall enforce the observance of order and decorum among the members, recognize members, staff and visitors who wish to speak and make official written communication. B. Vice-Chairperson The Vice-Chairperson shall assist the Chairperson and assume all the obligations and authority if the Chairperson is absent. The Vice Chair will be responsible for reviewing the desired outcomes and meeting rules during the Policy Council meetings. C. Secretary The Secretary shall declare whether a quorum exists at the beginning of each meeting. The Secretary shall monitor attendance. He or she shall read any correspondence at Policy Council meetings. He or she shall check for any corrections or clarification on previous month’s minutes, and seek approval of minutes. The Secretary shall also help prepare minutes of the meeting and ensure that the meeting is recorded. D. Parliamentarian The Parliamentarian assists the Chairperson in maintaining order during meetings. He or she states and reviews the principles of conduct and expected behaviors during meetings. He or she acts a timekeeper December 13, 2016 Contra Costa County Board of Supervisors 474 Contra Costa County EHSD Community Services Bureau Head Start/Early Head Start Bylaws PC Approved: 9/26/15 BOS Approved: 1/19/16 3 of the agenda items and notifies the Chairperson when time is an issue. He or she is the Chairperson of the Bylaws subcommittee. E. Election of Officers The officers shall be elected annually at the September general meeting. Nominations for the officers shall be made by the general membership. Current Head Start and Early Head Start parents and past parents may be nominated as candidates. All votes are cast by closed ballot. No more than twofourcurrent parents and twothree past parents may serve on the Executive Committee. at any given timeunless in the event we aren’t able to fill the position. . F. Removal from Office Executive officers may be removed from office by a two-thirds (2/3) vote at any regular meeting for reasons of misconduct or excessive absenteeism. G. Officer Vacancies The chairperson of the Policy Council fills the vacancy by appointment and the Policy Council ratifies or elects a new nominee to fill the vacancy. If the Chairperson’s position is vacated, the Vice-Chair assumes all the obligations and authority of the Chair. IV. Policy Council Membership The Policy Council is comprised of parents of currently enrolled children and community agency representatives. At least 51 percent of the members must be the parents of currently enrolled Head Start or Early Head Start children (see 45 CFR 1306.3(h) for the definition of Head Start parent). No grantee, delegate or child care partner agency staff members or their immediate family (spouse, co-parent) may serve on the Policy Council. A. Composition Policy Council composition is reviewed annually to ensure that it meets the general membership guidelines of Head Start Performance Standards and that the compositions of representatives are proportionately selected according to program option (Head Start, Early Head Start, Full Day, Part Day, and Home Base). 1. Currently Enrolled Parents Currently enrolled parent representatives are elected by center parent committees and must have one or more children currently enrolled in the Head Start or Early Head Start programs. 2. Past Parent Representatives Former Head Start and Early Head Start parents may request to participate on the Policy Council, provided they have not exceeded the term limit. See the Policy Council handbook for application procedure. 3. Community Agency Representatives Formatted: Font: (Default) Calibri December 13, 2016 Contra Costa County Board of Supervisors 475 Contra Costa County EHSD Community Services Bureau Head Start/Early Head Start Bylaws PC Approved: 9/26/15 BOS Approved: 1/19/16 4 The Policy Council determines which community agencies it would like to invite to participate. Agencies are drawn from the local community and are familiar with resources and services for low-income children and families. B. Term of Membership Term of membership is for one year, September-August. Members are elected each year for a maximum of three years. This limit applies to primary and alternate representatives who are listed on the Policy Council roster as a center representative at any time during the term. Currently Enrolled Parent Policy Council Members are expected to serve the full term, even if their program option closes for the summer. C. Alternates When an elected Policy Council member is unable to attend a meeting, he or she must secure an alternate to attend the meeting on his or her behalf. The alternate will participate fully including voting on action items. Each center shall maintain a list of alternates. D. Absences Policy Council members are required to attend all meetings. If a member will be absent, he or she shall secure an alternate. The member shall give twenty-four hour notice to the alternate and program staff. If a currently enrolled parent has two unexcused absences (failed to notify CSB staff or an Executive Officer of the absence) the center will be notified and the parent committee may choose to terminate the parent’s membership. The center must notify the Secretary of any changes in representation and in cases of excessive absenteeism, provide a response about the course of action the parent committee would like to take. If a past parent or community representative has two unexcused absences the Policy Council may choose to terminate his or her membership. E. Resignation If a member resigns from the Policy Council or is no longer eligible to serve due to enrollment status, the member must submit his or her resignation in writing to staff. If the member is an Executive Officer or Chair of a committee, the vacancy shall be filled as outlined in section III.G of the Policy Council Bylaws. F. Termination A Policy Council membership may be terminated by a two-thirds (2/3) vote at any regular meeting for reasons of misconduct or excessive absenteeism. If the termination is in regards to excessive absenteeism, this vote will take place only after a notice has been sent to the center and the center has provided a response as to the course of action. The member will be notified in writing of his or her termination from the Policy Council. G. Vacancy A vacancy at a center will be filled by an alternate until a new representative can be elected by the center parent committee. If a vacancy occurs by a community agency representative, the agency must appoint a replacement as soon as possible. Filling past parent member vacancies are outlined in Section IV.A of the Policy Council Bylaws. December 13, 2016 Contra Costa County Board of Supervisors 476 Contra Costa County EHSD Community Services Bureau Head Start/Early Head Start Bylaws PC Approved: 9/26/15 BOS Approved: 1/19/16 5 V. Subcommittees The Policy Council has four standing subcommittees: Fiscal Committee, Self-Assessment Committee, Personnel/Interview Panel Committee, and Ongoing Monitoring/Program Services Committee. The Policy Council has two Ad-Hoc subcommittees: By-laws Committee, and Policies and Procedures Committee. Executive Officers must sit on at least one subcommittee. Each subcommittee must maintain at least four members at all times. The Policy Council Chair appoints subcommittee leads and the Policy Council must ratify all appointments. Subcommittees must keep minutes, and reports must be presented to the Policy Council. VI. Conferences Policy Council representatives may be selected to attend conferences. Upon return from a conference, attendees must present a conference report to the Executive Officers and the Policy Council. Attendees will be given a per diem allotment for meals, ground transportation and child care expenses. All receipts must be submitted to staff no more than seven (7) days after return from travel. Conference attendance guidelines are outlined in the Policy Council Handbook. VII. Standards of Conduct All Policy Council members must sign and adhere to the Contra Costa County Code of Conduct, Community Service’s Bureau Standards of Conduct, and abide by policies and procedures for reporting to Child Protective Services and State Community Care Licensing. Any Policy Council Member in violation of any standards of conduct may be temporarily dismissed from his or her duties while the misconduct is under investigation. Staff and the Policy Council Executive Committee will hold a closed-session meeting and review the nature of the misconduct and make recommendations to the Policy Council to resume or remove membership. VIII. Meetings Meeting notices shall comply with the Brown Act, the County’s Better Government Ordinance, and all applicable local and state meetings laws. A. Regular Meetings The Policy Council will hold a minimum of nine (9) meetings per year. Notice of meetings is provided 96 hours in advance of meetings and will be scheduled to encourage parent participation. All meetings of the Policy Council and its committees will be held in accordance with the Brown Act and the Contra Costa County Better Government Ordinance. B. Special Meetings A special meeting may be called at any time by the Chairperson. A twenty-four hour notice must be given to Policy Council members unless written notice has been waived. C. Emergency Meetings The Executive Officers may conduct business in emergency matters or if a majority of the Policy Council members cannot meet. A quorum (51% of the Executive Committee) is required to make a decision on December 13, 2016 Contra Costa County Board of Supervisors 477 Contra Costa County EHSD Community Services Bureau Head Start/Early Head Start Bylaws PC Approved: 9/26/15 BOS Approved: 1/19/16 6 behalf of the Policy Council. All decisions made during an Emergency Meeting must be ratified at the next regularly scheduled Policy Council meeting. D. Quorum A quorum is 25% of the full Policy Council membership. At least 51% of the total number of authorized Policy Council members of which a majority in attendance must be Currently Enrolled Parents. E. Voting Only a Policy Council member or his or her alternate is permitted to vote on any Policy Council action. The Chairperson votes only in the case of a tie. F. Agenda The agenda shall comply with the Ralph M. Brown Act and the County Better Government Ordinance and all applicable laws. IX. Reimbursement Policy Council members will be reimbursed for child care and mileage for approved Policy Council activities according to the standard approved rates. Current standard rates and procedures for requesting reimbursement are outlined in the Policy Council Handbook. X. Amendments Proposed amendments of these bylaws may be initiated by action of the Policy Council. Proposed amendments must be presented to members at least one general meeting prior to action. December 13, 2016 Contra Costa County Board of Supervisors 478 Contra Costa County EHSD Community Services Bureau Head Start/Early Head Start Bylaws PC Approved: 09/24/16 BOS Approved: 1 Table of Contents I. Name ................................................................................................................................................... 2 II. Purpose ................................................................................................................................................ 2 III. Executive Committee ............................................................................................................................ 2 IV. Policy Council Membership ................................................................................................................... 3 V. Subcommittees ..................................................................................................................................... 5 VI. Conferences.......................................................................................................................................... 5 VII. Standards of Conduct............................................................................................................................ 5 VIII. Meetings .............................................................................................................................................. 5 IX. Reimbursement .................................................................................................................................... 6 X. Amendments ........................................................................................................................................ 6 December 13, 2016 Contra Costa County Board of Supervisors 479 Contra Costa County EHSD Community Services Bureau Head Start/Early Head Start Bylaws PC Approved: 09/24/16 BOS Approved: 2 I. Name The name of this council is the Contra Costa County Head Start and Early Head Start Policy Council, hereinafter referred to as the Policy Council. II. Purpose The purpose of the Policy Council is to serve as a governing body using a shared decision making process with the County Board of Supervisors in all matters relating to the planning and coordination of the Head Start and Early Head Start programs operated by the Community Services Bureau. The Policy Council serves as the link among public and private organizations, the Grantee and Delegate Agencies, the communities served, and the parents of enrolled children. The Policy Council will comply with the existing Head Start Performance Standards requirements and the 2007 Head Start legislation. Any changes in the Head Start Performance Standards that will affect Policy Council bylaws will be brought to the Policy Council for explanation and approval. III. Executive Committee The Executive officers will be elected annually at the Policy Council Orientation/general meeting in September. The role of the Executive officers is to plan general meetings, review previous month minutes, set the agenda, and help staff in the overall planning. Executive officers shall attend all Policy Council and Executive Committee meetings. Exec members may teleconference for the Executive meeting. No more than two absences total from both Policy Council and Executive Committee meeting for the full term will be allowed. Arriving 15 or more minutes late to an Executive Committee meeting will be considered an unexcused absence. A. Chairperson The Chairperson shall preside at all Policy Council meetings. He or she has the authority to call special meetings, maintain order, and appoint chairperson ad-hoc committees. The Chairperson shall enforce the observance of order and decorum among the members, recognize members, staff and visitors who wish to speak and make official written communication. B. Vice-Chairperson The Vice-Chairperson shall assist the Chairperson and assume all the obligations and authority if the Chairperson is absent. The Vice Chair will be responsible for reviewing the desired outcomes and meeting rules during the Policy Council meetings. C. Secretary The Secretary shall declare whether a quorum exists at the beginning of each meeting. The Secretary shall monitor attendance. He or she shall read any correspondence at Policy Council meetings. He or she shall check for any corrections or clarification on previous month’s minutes, and seek approval of minutes. The Secretary shall also help prepare minutes of the meeting and ensure that the meeting is recorded. D. Parliamentarian The Parliamentarian assists the Chairperson in maintaining order during meetings. He or she states and reviews the principles of conduct and expected behaviors during meetings. He or she acts a timekeeper December 13, 2016 Contra Costa County Board of Supervisors 480 Contra Costa County EHSD Community Services Bureau Head Start/Early Head Start Bylaws PC Approved: 09/24/16 BOS Approved: 3 of the agenda items and notifies the Chairperson when time is an issue. He or she is the Chairperson of the Bylaws subcommittee. E. Election of Officers The officers shall be elected annually at the September general meeting. Nominations for the officers shall be made by the general membership. Current Head Start and Early Head Start parents and past parents may be nominated as candidates. All votes are cast by closed ballot. No more than three past parents may serve on the Executive Committee. F. Removal from Office Executive officers may be removed from office by a two-thirds (2/3) vote at any regular meeting for reasons of misconduct or excessive absenteeism. G. Officer Vacancies The chairperson of the Policy Council fills the vacancy by appointment and the Policy Council ratifies or elects a new nominee to fill the vacancy. If the Chairperson’s position is vacated, the Vice-Chair assumes all the obligations and authority of the Chair. IV. Policy Council Membership The Policy Council is comprised of parents of currently enrolled children and community agency representatives. At least 51 percent of the members must be the parents of currently enrolled Head Start or Early Head Start children (see 45 CFR 1306.3(h) for the definition of Head Start parent). No grantee, delegate or child care partner agency staff members or their immediate family (spouse, co-parent) may serve on the Policy Council. A. Composition Policy Council composition is reviewed annually to ensure that it meets the general membership guidelines of Head Start Performance Standards and that the compositions of representatives are proportionately selected according to program option (Head Start, Early Head Start, Full Day, Part Day, and Home Base). 1. Currently Enrolled Parents Currently enrolled parent representatives are elected by center parent committees and must have one or more children currently enrolled in the Head Start or Early Head Start programs. 2. Past Parent Representatives Former Head Start and Early Head Start parents may request to participate on the Policy Council, provided they have not exceeded the term limit. See the Policy Council handbook for application procedure. 3. Community Agency Representatives The Policy Council determines which community agencies it would like to invite to participate. Agencies are drawn from the local community and are familiar with resources and services for low-income children and families. December 13, 2016 Contra Costa County Board of Supervisors 481 Contra Costa County EHSD Community Services Bureau Head Start/Early Head Start Bylaws PC Approved: 09/24/16 BOS Approved: 4 B. Term of Membership Term of membership is for one year, September-August. Members are elected each year for a maximum of three years. This limit applies to primary and alternate representatives who are listed on the Policy Council roster as a center representative at any time during the term. Currently Enrolled Parent Policy Council Members are expected to serve the full term, even if their program option closes for the summer. C. Alternates When an elected Policy Council member is unable to attend a meeting, he or she must secure an alternate to attend the meeting on his or her behalf. The alternate will participate fully including voting on action items. Each center shall maintain a list of alternates. D. Absences Policy Council members are required to attend all meetings. If a member will be absent, he or she shall secure an alternate. The member shall give twenty-four hour notice to the alternate and program staff. If a currently enrolled parent has two unexcused absences (failed to notify CSB staff or an Executive Officer of the absence) the center will be notified and the parent committee may choose to terminate the parent’s membership. The center must notify the Secretary of any changes in representation and in cases of excessive absenteeism, provide a response about the course of action the parent committee would like to take. If a past parent or community representative has two unexcused absences the Policy Council may choose to terminate his or her membership. E. Resignation If a member resigns from the Policy Council or is no longer eligible to serve due to enrollment status, the member must submit his or her resignation in writing to staff. If the member is an Executive Officer or Chair of a committee, the vacancy shall be filled as outlined in section III.G of the Policy Council Bylaws. F. Termination A Policy Council membership may be terminated by a two-thirds (2/3) vote at any regular meeting for reasons of misconduct or excessive absenteeism. If the termination is in regards to excessive absenteeism, this vote will take place only after a notice has been sent to the center and the center has provided a response as to the course of action. The member will be notified in writing of his or her termination from the Policy Council. G. Vacancy A vacancy at a center will be filled by an alternate until a new representative can be elected by the center parent committee. If a vacancy occurs by a community agency representative, the agency must appoint a replacement as soon as possible. Filling past parent member vacancies are outlined in Section IV.A of the Policy Council Bylaws. December 13, 2016 Contra Costa County Board of Supervisors 482 Contra Costa County EHSD Community Services Bureau Head Start/Early Head Start Bylaws PC Approved: 09/24/16 BOS Approved: 5 V. Subcommittees The Policy Council has four standing subcommittees: Fiscal Committee, Self-Assessment Committee, Personnel/Interview Panel Committee, and Ongoing Monitoring/Program Services Committee. The Policy Council has two Ad-Hoc subcommittees: By-laws Committee, and Policies and Procedures Committee. Executive Officers must sit on at least one subcommittee. Each subcommittee must maintain at least four members at all times. The Policy Council Chair appoints subcommittee leads and the Policy Council must ratify all appointments. Subcommittees must keep minutes, and reports must be presented to the Policy Council. VI. Conferences Policy Council representatives may be selected to attend conferences. Upon return from a conference, attendees must present a conference report to the Executive Officers and the Policy Council. Attendees will be given a per diem allotment for meals, ground transportation and child care expenses. All receipts must be submitted to staff no more than seven (7) days after return from travel. Conference attendance guidelines are outlined in the Policy Council Handbook. VII. Standards of Conduct All Policy Council members must sign and adhere to the Contra Costa County Code of Conduct, Community Service’s Bureau Standards of Conduct, and abide by policies and procedures for reporting to Child Protective Services and State Community Care Licensing. Any Policy Council Member in violation of any standards of conduct may be temporarily dismissed from his or her duties while the misconduct is under investigation. Staff and the Policy Council Executive Committee will hold a closed-session meeting and review the nature of the misconduct and make recommendations to the Policy Council to resume or remove membership. VIII. Meetings Meeting notices shall comply with the Brown Act, the County’s Better Government Ordinance, and all applicable local and state meetings laws. A. Regular Meetings The Policy Council will hold a minimum of nine (9) meetings per year. Notice of meetings is provided 96 hours in advance of meetings and will be scheduled to encourage parent participation. All meetings of the Policy Council and its committees will be held in accordance with the Brown Act and the Contra Costa County Better Government Ordinance. B. Special Meetings A special meeting may be called at any time by the Chairperson. A twenty-four hour notice must be given to Policy Council members unless written notice has been waived. C. Emergency Meetings The Executive Officers may conduct business in emergency matters or if a majority of the Policy Council members cannot meet. A quorum (51% of the Executive Committee) is required to make a decision on December 13, 2016 Contra Costa County Board of Supervisors 483 Contra Costa County EHSD Community Services Bureau Head Start/Early Head Start Bylaws PC Approved: 09/24/16 BOS Approved: 6 behalf of the Policy Council. All decisions made during an Emergency Meeting must be ratified at the next regularly scheduled Policy Council meeting. D. Quorum A quorum is 25% of the full Policy Council membership. At least 51% of the total number of authorized Policy Council members of which a majority in attendance must be Currently Enrolled Parents. E. Voting Only a Policy Council member or his or her alternate is permitted to vote on any Policy Council action. The Chairperson votes only in the case of a tie. F. Agenda The agenda shall comply with the Ralph M. Brown Act and the County Better Government Ordinance and all applicable laws. IX. Reimbursement Policy Council members will be reimbursed for child care and mileage for approved Policy Council activities according to the standard approved rates. Current standard rates and procedures for requesting reimbursement are outlined in the Policy Council Handbook. X. Amendments Proposed amendments of these bylaws may be initiated by action of the Policy Council. Proposed amendments must be presented to members at least one general meeting prior to action. December 13, 2016 Contra Costa County Board of Supervisors 484 Contra Costa County EHSD Community Services Bureau Head Start/Early Head Start Bylaws PC Approved: 09/24/16 BOS Approved: 1 I. Appendix 1: Head Start Performance Standards: Governance and Policy Council Policy Council must approve or disapprove actions before they are finalized or actions can be taken about program changes. The Policy Council must also have been consulted in the decision-making process prior to the point of seeking approval for the items outlined below. 1304.50(d)(1)(i) All funding applications and amendments to funding applications for Early Head Start and Head Start, including administrative services, prior to the submission of such applications to the grantee (in the case of Policy Committees) or to HHS (in the case of Policy Councils); 1304.50(d)(1)(ii) Procedures describing how the governing body and the appropriate policy group will implement shared decision-making; 1304.50(d)(1)(iv) The program’s philosophy and long and short range program goals and objectives (see 45CFR 1304.51(a) and 45CFR 1305.3 for additional requirements regarding program planning); 1304.50(d)(1)(v) The selection of delegate agencies and their service areas (this regulation is binding on Policy Councils exclusively)(see 45 CFR 1301.33 and 45 CFR 1305.3(a) for additional requirements about delegate agency and service area selection, respectively); 1304.50(d)(1)(vi) The composition of the Policy Council or the Policy Committee and the procedures by which policy group members are chosen; 1304.50(d)(1)(vii) Criteria for defining recruitment, selection, and enrollment priorities, in accordance with the requirements of 45 CFR part 1305; 1304.50(d)(1)(viii) The annual self-assessment of the grantee or delegate agency’s progress in carrying out the programmatic and fiscal intent of its grant application, including planning or other actions that may result from the review of the annual audit and findings from the Federal monitoring review (see 45 CFR 1304.51(I) for additional requirements about the annual self-assessment); 1304.50(d)(1)(ix) Program Personnel policies and subsequent changes to those policies, in accordance with 45 CFR 1301.31, including standards of conduct for program staff consultants, and volunteers; 1304.50(d)(1)(x)(xi) Decisions to hire or terminate the Early Head Start or Head Start director of the grantee or delegate agency; and decisions to hire or terminate any person who works primarily for the Early Head Start or Head Start program of the grantee or delegate agency. Head Start Performance Standards on Policy Council activities: Appendix I December 13, 2016 Contra Costa County Board of Supervisors 485 Contra Costa County EHSD Community Services Bureau Head Start/Early Head Start Bylaws PC Approved: 09/24/16 BOS Approved: 2 1304.50(d)(2)(I) Serve as a link to the Parent Committees, grantee and delegate agency governing bodies, public and private organizations, and the communities they serve; 1304.50(d)(2)(ii) Assist Parent Committees in communicating with parents enrolled in all program options to ensure that they understand their rights, responsibilities, and opportunities in Early Head Start and Head Start to encourage their participation in the program; 1304.50(d)(2)(iii) Assist Parent Committees in planning, coordinating, and organizing program activities for parents with the assistance of staff, and ensuring that funds set aside from program budgets are used to support parent activities; 1304.50(d)(2)(iv) Assist in recruiting volunteer services from parents, community residents, and community organizations, and assist in the mobilization of community resources to meet identified needs; and 1304.50(d)(2)(v) Establish and maintain procedures for working with the grantee or delegate agency to resolve community complaints about the program. Head Start Performance Standards on Policy Council Membership: 1304.50(b)(2) Policy Councils and Policy Committees must be comprised of two types of representatives: parents of currently enrolled children and community representatives. At least 51 percent of the members of these policy groups must be the parents of currently enrolled Head Start/Early Head Start children (see 45 CFR 1306.3(h) for a definition of a Head Start parent). 1304.50(a)(3) All Policy Councils, Policy Committees, and Parent Committees must be established as early in the program year as possible. Grantee Policy Councils and delegate Policy Committees may not be dissolved until successor Councils or Committees are elected and seated. 1304.50(a)(4) When a grantee has delegated the entire Head Start program to one delegate agency, it is not necessary to have a Policy Committee in addition to a grantee agency Policy Council. 1304.50(b)(3) Community representatives must be drawn from the local community: businesses; public or private community, civic, and professional organizations; and others who are familiar with resources and services for low-income children and families, including, for example, the parents of formerly enrolled children. 1304.50(a)(5) The governing body, (Board of Supervisors) (the group with legal and fiscal responsibility for administering the Early Head Start or Head Start program) and the Policy Council or Policy Committee must not have identical memberships and functions. 1304.50(b)(5) Policy Councils and Policy Committees must limit the number of one-year terms any individual may serve on either body to a combined total of three terms. December 13, 2016 Contra Costa County Board of Supervisors 486 Contra Costa County EHSD Community Services Bureau Head Start/Early Head Start Bylaws PC Approved: 09/24/16 BOS Approved: 3 1304.50(b)(I)(6) No grantee or delegate agency staff (or members of their immediate families) may serve on Policy Councils or Policy Committees except parents who occasionally substitute for regular Early Head Start or Head Start staff. In the case of Tribal grantees, this exclusion applies only to Tribal staff who work in areas directly related to or which directly impact upon any Early Head Start or Head Start administrative, fiscal or programmatic issues. 1304.50(b)(1)(7) Parents of children currently enrolled in all program options must be proportionately represented on established policy groups. Head Start Performance Standards on reimbursement: 1304.50(f) Policy Council, Policy Committee, and Parent Committee reimbursement. Grantee and delegate agencies must enable low-income members to participate fully in their group responsibilities by providing, if necessary, reimbursements for reasonable expenses incurred by the members (i.e. childcare and transportation). December 13, 2016 Contra Costa County Board of Supervisors 487 Contra Costa County EHSD Community Services Bureau Head Start/Early Head Start Bylaws PC Approved: 09/24/16 BOS Approved: 1 I. Appendix 2: Head Start Performance Standards Appendix A The following chart outlines the shared responsibilities between the Board of Supervisors, Policy Council, Head Start Director and EHSD Director. FUNCTION BOARD OF SUPER-VISORS POLICY COUNCIL HS* PROGRAM DIRECTOR AGENCY DIRECTOR I PLANNING 1304.50(d)(1)(iii) (a) 1304.50(d)(1)(iii) A & C C B C Procedures for program planning in accordance with this Part and the requirements of 45 CFR 1305.3 (this regulation is binding on Policy Councils exclusively). (b) 1304.50(d)(1)(iv) A & C C B C The program's philosophy and long - and short - range program goals and objectives (see 45 CFR 1304.51(a) and 45 CFR 1305.3 for additional requirements regarding program planning). (c) 1304.50(d)(1)(v) A & C C B C The selection of delegate agencies and their service areas (this regulation is binding on Policy Councils exclusively) (see 45 CFR 1301.33 and 45 CFR 1305.3(a) for additional requirements about delegate agency and service area selection, respectively). (d) 1304.50(d)(1)(vii) A C B (Review Only) Criteria for defining recruitment, selection, and enrollment priorities in accordance with the requirements of 45 CFR Part 1305. (e) 1304.50(d)(1)(i) A & C C B C Appendix 2 December 13, 2016 Contra Costa County Board of Supervisors 488 Contra Costa County EHSD Community Services Bureau Head Start/Early Head Start Bylaws PC Approved: 09/24/16 BOS Approved: 2 All funding applications and amendments to funding applications for Early Head Start and Head Start, including administrative services, prior to the submission of such applications to the grantee (in the case of Policy Councils). (f) 1304.50(f) A C B (Review Only) Policy Council, Policy Committee, and Parent Committee reimbursement. Grantee and delegate agencies must enable low income members to participate fully in their group responsibilities by providing, if necessary, reimbursements for reasonable expenses incurred by the members. (g) 1304.50(d)(1)(viii) A C B C The annual self-assessment of the grantee or delegate agency's progress in carrying out the programmatic and fiscal intent of its grant application, including planning or other actions that may result from the review of the annual audit and findings from the federal monitoring review (see 45 CFR 1304.51(i)(1) for additional requirements about the annual self-assessment). December 13, 2016 Contra Costa County Board of Supervisors 489 Contra Costa County EHSD Community Services Bureau Head Start/Early Head Start Bylaws PC Approved: 09/24/16 BOS Approved: 3 FUNCTION BOARD OF SUPER-VISORSPOLICY COUNCILHS* PROGRAM DIRECTORAGENCY DIRECTORII GENERAL PROCEDURES 1304.50 (d)(1)(vi) (a) 1304.50(d)(1)(vi) A & C C B C The composition of the Policy Council or the Policy Committee and the procedures by which policy group members are chosen. (b) 1304.50(g)(1) A & C C N/A C Grantee and delegate agencies must have written policies that define roles and responsibilites of the governing body members and that inform them of the mananagement procedures and functions necessary to implement a high quality program. (c) 1304.50(d)(1)(ii) A & C C B C Procedures describing how the governing body and the appropriate policy group will implement shared decision-making. (d) 1304.50(h)A & C C B C Internal dispute resolution. Each grantee and delegate agency and Policy Council or Policy Committee jointly must establish written procedures for resolving internal disputes, including impasse procedures, between the governing body and policy group. (e) 1304.50(d)(2)(v) B B B B Establish and maintain procedures for hearing and working with the grantee or delegate agency to resolve community complaints about the program. (f) 1304.50(g)(2) A N/A B B Grantee and delegate agencies must ensure that appropriate internal controls are established and implemented to safeguard federal funds in accordance with 45 CFR 1301.13. (g) 1304.50(d)(1)(ix)A & C N/A B B The annual independent audit that must be conducted in accordance with 45 CFR 1301.12. December 13, 2016 Contra Costa County Board of Supervisors 490 Contra Costa County EHSD Community Services Bureau Head Start/Early Head Start Bylaws PC Approved: 09/24/16 BOS Approved: 4 FUNCTION BOARD OF SUPER-VISORSPOLICY COUNCILHS* PROGRAM DIRECTORAGENCY DIRECTORIII HUMAN RESOURCES MANAGEMENT 1304.50(d)(1)(x) (a) 1304.50(d)(1)(x) A & C C B B Program personnel policies and subsequent changes to those policies, in accordance with 45 CFR 1301.31, including standards of conduct for program staff, consultants, and volunteers. (b) 1304.50(d)(1)(xi) A & C C N/A B Decisions to hire or terminate the Early Head Start or Head Start Director of the grantee agency. (c) 1304.50(d)(1)(xii) C C B C Decisions to hire or terminate any person who works primarily for the Early Head Start or Head Start program of the grantee agency. (Grantee Only) (d) 1304.50(d)(1)(xi) N/A N/A N/A B Decisions to hire or terminate the Early Head Start or Head Start Director of the delegate agency. (e) 1304.50(d)(1)(xii) N/A N/A B C Decisions to hire or terminate any person who works primarily for the Early Head Start or Head Start program of the delegate agency. (Delegate Only) D. Determined locally. Management staff functions as determined by the local governing body and in accordance with all Head Start regulations. C. Must Approve or Disapprove. The group must be involved in the decision-making process prior to the point of seeking approval. If it does not approve, a proposal cannot be adopted, or the proposed action taken, until agreement is reached between the disagreeing groups. KEY AND DEFINITIONS AS USED IN CHART * When a grantee or delegate agency operates an Early Head Start program only and not an Early Head Start and a Head Start program, these responsilbilites apply to the Early Head Start Director. A. General Responsibility. The group with legal and fiscal responsibility that guides and oversees the carrying out of the functions described through the individual or group given operating responsibility. B. Operating responsibility. The individual or group that is directly responsible for carrying out or performing the functions consistent with the general guidance and oversight from the group holding general responsibility. (Existing Appendix A requirements PLUS the added ones from the 2007 HS legislation)** Procedure/Plan/Application Approval Required Frequency of Approval Board of Directors Policy Council Planning Procedure (Road Map) X X Annually December 13, 2016 Contra Costa County Board of Supervisors 491 Contra Costa County EHSD Community Services Bureau Head Start/Early Head Start Bylaws PC Approved: 09/24/16 BOS Approved: 5 Goals and Objectives X X Annually Child Recruitment/Selection Procedures X (added) X Annually Budget and Grant Application X X Annually - and as needed for supplements Self Assessment and Plan for Corrections X (added) X Annually Board Composition Requirements for non- governmental agencies X (added) ___ One-time (until changed) Board and PC Conflict of Interest requirements X (added) X (added) One-time (until changed) Board approval of PC Composition Procedure for how PC members are selected X X (added) ___ X (added) One-Time (until changed) Policy defining roles/ responsibilities of governing board members for implementing a high quality program X ___ One-Time (until changed) Procedures describing how shared governance is implemented X X One-Time (until changed) Dispute Resolution & Impasse Procedure (OHS will issue procedure) X X One-Time (until changed) Procedures to resolve community complaints, conduct investigations. X Previously “operating” role Previously “operating” role One-Time (until changed) Personnel Policies & Procedures (Revisions to X X As Needed December 13, 2016 Contra Costa County Board of Supervisors 492 Contra Costa County EHSD Community Services Bureau Head Start/Early Head Start Bylaws PC Approved: 09/24/16 BOS Approved: 6 originally approved) Service Area Plans X Annually Financial Management Accounting & Reporting Policies including audit X (added) ____ One-Time (until changed) Board: Hiring/Termination procedures for Executive, Head Start, Fiscal, and HR Directors Policy Council: Hiring and firing criteria for program staff. X (added) _____ X (added) One-Time (until changed) Required Reports To Board To PC Frequency Budget and Program Reports Budget Reports Credit Card Expense Reports USDA Meals/Snacks Program Information Summaries Enrollment Reports X X X X X X X X X X X X Periodic Monthly Monthly Monthly Monthly Monthly ** Additional clarifications and revised regulations will be forthcoming from OHS. December 13, 2016 Contra Costa County Board of Supervisors 493 RECOMMENDATION(S): Approve the list of providers recommended by Contra Costa Health Plan's Medical Director on October 25, 2016, and by the Health Services Director, as required by the State Departments of Health Care Services and Managed Health Care, and the Centers for Medicare and Medicaid Services. FISCAL IMPACT: Not applicable. BACKGROUND: The National Committee on Quality Assurance (NCQA) requires that evidence of Board of Supervisors approval must be contained within each CCHP provider’s credentials file. Approval of this list of providers as recommended by the CCHP Medical Director will enable the Contra Costa Health Plan to comply with this requirement. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, Contra Costa Health Plan’s Providers would not be appropriately credentialed and not be in compliance with the NCQA. CHILDREN'S IMPACT STATEMENT: Not applicable. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patricia Tanquary, 925-313-6004 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Tasha Scott, Marcy Wilhelm, Heather Wong C. 69 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:December 13, 2016 Contra Costa County Subject:Approve New and Recredentialing CCHP Providers - October 25, 2016 December 13, 2016 Contra Costa County Board of Supervisors 494 ATTACHMENTS Attachment December 13, 2016 Contra Costa County Board of Supervisors 495 Contra Costa Health Plan Providers Approved by Medical Director October 25, 2016 CREDENTIALING PROVIDERS OCTOBER 2016 Name Specialty Berjis, Sahar, RD Dietitian Bottomley, Sarah, NP Primary Care Internal Medicine Chang, Yu-Ming, M.D Gastroenterology Chen, Xiaochuan, M.D. Primary Care Internal Medicine Cohen, Nathan, M.D Psychiatry Fong, Karen, M.D. Otolaryngology Guptill, Marie, LAc Acupuncture Henneberg, Christine, M.D. Family Planning Jazwin, Robert, PA Primary Care Family Medicine Jenkins, Brian, BCBA Behavior Analysis Keeney, Cierra, RBT Behavior Analysis Khashayar, Ramin, M.D. Pulmonary Disease Kram, Jerrold, M.D. Sleep Medicine Malhotra, Akshiv, M.D. Hematology/ Oncology Oommen, Santosh, M.D. Cardiovascular Disease Orden, Roy, M.D. Allergy & Immunology Quan, Patricia, BCBA Behavior Analysis Reinganum, Sara, M.D. Surgery - General Reynosa, Kimberly, M.D. Primary Care Internal Medicine Ruddy, John, M.D. Sleep Medicine Shalaby, Mostafa, M.D. Pulmonary Disease Sharma, Gauri, DO Hematology/ Oncology Sharma, Rishi, M.D. Gastroenterology Sutton, Brenda, OD Optometry Volpe-Johnstone, Theresa, PhD Mental Health Services CREDENTIALING ORGANIZATIONAL PROVIDERS OCTOBER 2016 Provider Name Provide the Following Services Location CareOne Home Health - Bay Area, Inc. Home Health Pleasanton December 13, 2016 Contra Costa County Board of Supervisors 496 Contra Costa Health Plan Providers Approved by Medical Director October 25, 2016 Page 2 of 3 CREDENTIALING ORGANIZATIONAL PROVIDERS OCTOBER 2016 Provider Name Provide the Following Services Location 1125 Sir Francis Drake Boulevard Operating Company, LLC dba: Kentfield Hospital San Francisco Long-Term Acute Care Hospital San Francisco RECREDENTIALING PROVIDERS OCTOBER 2016 Name Specialty Agolia, Lindsay, M.D. Primary Care Family Medicine Aguilar, Gabriel, PA Primary Care Family Medicine Akera, Chika, M.D. Primary Care Family Medicine Buenviaje, Sarah, NP Mid-Level Oncology Castillo, Vanessa, LCSW Mental Health Services Eaglin, Olga, PA Primary Care Family Medicine Ford, Lloyd, M.D. Otolaryngology Frankland, Michelle, NP Mid-Level Oncology Fulkerson, Eric, M.D. Surgery – Orthopaedics Giessman, Dale, D.C. Chiropractic Medicine Goodman, Suzan, M.D. Family Planning Huber, Cheyenne, O.D. Optometry Jensen, Kirk, M.D. Surgery – Orthopaedic Kronick, John, M.D. Orthopaedic Surgery Neuman, Raymond, MFT Mental Health Services Phillips, Tracy, M.D. OB/GYN Ramachandra, Srinivas, M.D. Surgery – General Vascular Seaver, Margaret, M.D. Hematology/ Oncology Skarda, Stephen, D.C. Chiropractic Medicine Toma, Louay, M.D. Orthopaedic Surgery Toranto, Terry, M.D. Psychiatry Vertudez, Janice, NP Primary Care Family Medicine Wood, Monica, MFT Mental Health Services December 13, 2016 Contra Costa County Board of Supervisors 497 Contra Costa Health Plan Providers Approved by Medical Director October 25, 2016 Page 3 of 3 RECREDENTIALING ORGANIZATIONAL PROVIDER OCTOBER 2016 Provider Name Provide the Following Services Location RAI Care Centers of Northern California I, LLC dba: RAI Ceres Ave Chico Dialysis Chico Bopl-October 25, 2016 December 13, 2016 Contra Costa County Board of Supervisors 498 RECOMMENDATION(S): Approve the list of providers recommended by Contra Costa Health Plan's Peer Review and Credentialing Committee on November 8, 2016, and by the Health Services Director, as required by the State Departments of Health Care Services and Managed Health Care, and the Centers for Medicare and Medicaid Services. FISCAL IMPACT: Not applicable. BACKGROUND: The National Committee on Quality Assurance (NCQA) requires that evidence of Board Approval must be contained within each CCHP provider’s credentials file. Approval of this list of providers as recommended by the CCHP Medical Director will enable the Contra Costa Health Plan to comply with this requirement. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, Contra Costa Health Plan’s Providers would not be appropriately credentialed and not be in compliance with the NCQA. CHILDREN'S IMPACT STATEMENT: Not applicable. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patricia Tanquary, 925-313-6004 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Heather Wong, Tasha Scott, Marcy Wilhelm C. 68 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:December 13, 2016 Contra Costa County Subject:Approve New and Recredentialing CCHP Providers November 8, 2016 December 13, 2016 Contra Costa County Board of Supervisors 499 ATTACHMENTS Attachment December 13, 2016 Contra Costa County Board of Supervisors 500 Contra Costa Health Plan Providers Approved by Peer Review and Credentialing Committee November 8, 2016 CREDENTIALING PROVIDERS NOVEMBER 2016 Name Specialty Bell, David, M.D. Orthopaedic Surgery Orthopaedic Sports Medicine Carter, Kristine, NP Mid-Level OB/GYN Gilliam, David, M.D. Primary Care Family Medicine Low, Sarah, BCBA Behavior Analysis Machkovsky, Elvira, NP Primary Care Family Medicine Neuberger, Stefanie, BCBA Behavior Analysis Nickels, Elizabeth, PsyD Mental Health Services Patin, Kelli, RD Dietitian Rice, Bruce, M.D. Otolaryngology Ritterman, Irene, NP Primary Care Family Medicine White, Tracy, M.D. Primary Care Family Medicine Wood, Michael, PhD Mental Health Services Yastro, Kalynn, NP Primary Care Family Medicine Yoon, Jin, BCBA Behavior Analysis CREDENTIALING ORGANIZATIONAL PROVIDER NOVEMBER 2016 Provider Name Provide the Following Services Location Care Center of Rossmoor, LLC, dba: Kindred Transitional Care & Rehabilitation - Walnut Creek Skilled Nursing Facility Walnut Creek RECREDENTIALING PROVIDERS NOVEMBER 2016 Name Specialty Ally, Zahora, M.D. Radiation Oncology Bader, Semon, M.D. Orthopaedic Surgery Barocio, Azucena, PA Primary Care Family Medicine December 13, 2016 Contra Costa County Board of Supervisors 501 Contra Costa Health Plan Providers Approved by Peer Review and Credentialing Committee November 8, 2016 Page 2 of 2 RECREDENTIALING PROVIDERS NOVEMBER 2016 Name Specialty Beebe, Angela, NP Mid-Level Family Planning Bolick, Alice, PA Mid-Level Pain Management Brandel, Joseph, M.D. Surgery – General Britt, Denise, DC Chiropractic Medicine Chang, Soter-Ming, M.D. Primary Care Pediatrician Cherry, Suraj, M.D. Ophthalmology Curbelo, Gustavo, M.D. Primary Care Family Medicine Enz, Jose, M.D. Primary Care Pediatrician Etwaru, Gupta, M.D. Ophthalmology Fahlsing, Michelle, NP Mid-Level Family Planning Falsafi, Sassan, M.D. Otolaryngology Hopkins, Frederick, M.D. Family Planning Iota-Herbei, Claudia, M.D. Nephrology Jumper, James, M.D. Ophthalmology Lockwood, Lauren, CNM Midwife Mariotti, Eric, M.D Surgery – Plastic Massullo, Vincent, M.D. Radiation Oncology Piatt, Bradford, M.D. Diagnostic Radiology Said, Bassem, M.D. Otolaryngology Shah, Nishant, M.D. Family Planning Toner, Rebecca, MFT Mental Health Services Tracy, Ryan, M.D. Primary Care Pediatrician Yang, Lucia, M.D. Primary Care Pediatrician Yu, John, M.D. Primary Care Family Medicine Zink, John, M.D. Surgery - General December 13, 2016 Contra Costa County Board of Supervisors 502 Contra Costa Health Plan Providers Approved by Peer Review and Credentialing Committee November 8, 2016 Page 3 of 3 RECREDENTIALING ORGANIZATIONAL PROVIDERS NOVEMBER 2016 Provider Name Provide the Following Services Location George Mark Children’s House dba: George Mark Children’s House Pediatric Skilled Nursing Facility and Hospice San Leandro Orinda Care Center, LLC dba: Orinda Rehabilitation and Convalescent Hospital Skilled Nursing Facility Orinda Windsor Convalescent and Rehabilitation Center of Concord, LLC dba: Windsor Manor Rehabilitation Center of Concord Skilled Nursing Facility Concord bopl-November 8, 2016 December 13, 2016 Contra Costa County Board of Supervisors 503 RECOMMENDATION(S): ACCEPT the North Richmond Waste & Recovery Mitigation Fee Joint Expenditure Planning Committee Annual Report for 2016 (Exhibit A). FISCAL IMPACT: There is no fiscal impact anticipated as a result of approving the North Richmond Waste & Recovery Mitigation Fee Joint Expenditure Planning Committee Annual Report for 2015. BACKGROUND: On June 18, 2002, the Board of Supervisors adopted Resolution No. 2002/377, which requires that each regular and ongoing board, commission, or committee shall annually report to the Board of Supervisors on its activities, accomplishments, membership attendance, required training/certification (if any), and proposed work plan or objectives for the following year, on the second Tuesday in December. The 2016 Annual Report for the North Richmond Waste & Recovery Mitigation Fee Joint Expenditure Planning Committee (Committee) is attached as Exhibit A.This Committee was formed in 2006, pursuant to the terms of a Memorandum of Understanding between the County and the City of Richmond. This Committee was formed to develop recommendations for the use of funding derived from the collection of the North Richmond Waste & Recovery Mitigation Fee, which is subject to the joint-control of the City and County. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Justin Sullivan (925) 674-7812 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 61 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:December 13, 2016 Contra Costa County Subject:Board Advisory Body Annual Report For 2016 - North Richmond Mitigation Fee Joint Expenditure Planning Committee December 13, 2016 Contra Costa County Board of Supervisors 504 BACKGROUND: (CONT'D) > The Waste & Recovery Mitigation Fee was established by the City and County as permitting conditions of approval to mitigate potential impacts on North Richmond from the proposed expansion of waste processing and resource recovery operations located at the foot of Parr Boulevard in North Richmond (“Project”). One of the mitigation measures in the 2003 Environmental Impact Report (EIR) for this project called for the establishment of a Mitigation Fee to defray annual costs associated with collection and disposal of illegally dumped waste and associated impacts in North Richmond and adjacent areas. This Committee is charged with preparing an Expenditure Plan to facilitate joint administration of this funding for the benefit of unincorporated and incorporated North Richmond. Each Expenditure Plan recommended by the Committee is subject to the final approval of the Richmond City Council and the Contra Costa County Board of Supervisors. A copy of the current Expenditure Plan for 2016/2017 (covering July 2016 thru June 2017), is attached as Exhibit B. A recommendation by the Committee on a new Expenditure Plan for the 2017/2018 fiscal year is expected to be made in May 2017. CONSEQUENCE OF NEGATIVE ACTION: The Board of Supervisors would not formally accept the report containing information about activities conducted by the North Richmond Waste & Recovery Mitigation Fee Joint Expenditure Planning Committee in calendar year 2016. ATTACHMENTS Exhibit A: NRMFC 2016 Advisory Body Annual Report Exhibit B: 2016/2017 North Richmond Mitigation Fee Expenditure Plan December 13, 2016 Contra Costa County Board of Supervisors 505 Exhibit A Page 1 of 2 2016 Advisory Body Annual Report Advisory Body Name: North Richmond Waste & Recovery Mitigation Fee Joint Expenditure Planning Committee (NRMFC) Advisory Body Meeting Time/Location: Meetings are regularly scheduled for twice a year, with special meetings scheduled from time to time at the discretion of the Committee. The meeting dates and times for the 2016 calendar year are identified in Section 3 of this document (page 1 and 2). This year, all meetings were held at Richmond City Hall located at 440 Civic Center Drive in Richmond. Chair (during the reporting period): Edwardo Martinez, Richmond City Councilmember Staff persons (during the reporting period): Contra Costa County Department of Conservation & Development:  Demian Hardman & Justin Sullivan Richmond City Manager’s Office:  Lori Reese-Brown & LaShonda Wilson Reporting Period: January 1, 2016 – December 31, 2016 1. Activities The NRMFC made recommendations to the County Board of Supervisors and Richmond City Council on the use of money collected through a Waste & Recovery Mitigation Fee established as result of an Environmental Impact Report to mitigate impacts from the expansion of the West Contra Costa Sanitary Landfill (WCCSL) Bulk Materials Processing Center (BMPC) located in the North Richmond area. The Committee provided feedback to City/County Committee staff about recommended uses of the mitigation fee for the purpose of defraying the annual costs associated with the collection and disposal of illegally dumped waste in the North Richmond area as a result of the BMPC expansion. 2. Accomplishments In 2016, the Committee provided direction to County/City staff to release a Funding Request Proposal for strategy numbers nine (Community-Based Projects) and twelve (Community Garden Projects). Committee staff evaluated all proposals and the Committee decided which non-profit projects to recommend for funding under strategy numbers nine and twelve. The County Board of Supervisors and Richmond City Council approved these recommendations, which are reflected in the 2016/2017 Expenditure Plan (attached as Exhibit B). The NRMFC also received a Tonnage & Revenue update along with information reports on all expenditure plan strategies. Projected tonnage revenue reports indicated an unusually higher revenue at the end of the 2015/16 fiscal year. Staff indicated some concern with the unusually higher projected revenue and recommended the contingency line item be increase as a safety net to address any shortfalls in case actual revenue did not reflect what was projected. Based on these reports and recommendations the Committee recommended relatively minor changes to the annual budget to be included in the 2016/17 Expenditure Plan, with the most substantial changes being made to the budget amounts for strategy numbers nine and twelve. The changes to the 2016/2017 Expenditure Plan are listed in the table below: December 13, 2016 Contra Costa County Board of Supervisors 506 Advisory Body Annual Report Exhibit A Page 2 of 3 Expenditure Plan Strategy Budget Changes in the 2016/17 Expenditure Plan Strategy 1 – Bulky Item Pick-ups Increased budget by $425.00 Strategy 2 – Neighborhood Clean-ups No Change Strategy 3 – Prevention Service Coordinator No Change Strategy 4 – City/County Right-of-Way Pick-up & Tagging Abatement No Change Strategy 5 – Code Enforcement (County) No Change Strategy 6 – Illegal Dumping Law Enforcement No Change Strategy 7 – Surveillance Cameras Reduced budget by $835.00 Strategy 8 – Community Services Coordinator No Change Strategy 9 – Community-Based Projects Increased budget by $20,000.00 Strategy 10 – North Richmond Green Community Service Programs No Change Strategy 11 – North Richmond Green Campaign No Change Strategy 12 – Community Garden Projects Increased budget by $8,006.26 Contingency Increased budget by $631.37 3. Attendance/Representation The seven member Committee is comprised of three Richmond City Council members, one member of the Board of Supervisors, two North Richmond Municipal Advisory Council (MAC) members that are residents of unincorporated North Richmond, and one incorporated North Richmond (NR) resident. Bylaws were approved for this Committee in 2008, which included designation of alternates and procedures for removal of members based upon number of absences without prior notification. The level of participation for each Committee member is outlined in the table below as well as the status of a quorum being achieved for each meeting date. During the meeting held in February 2016, Committee members voted to elect Edwardo Martinez as the new Chair and Beverly Scott as the new Vice Chair. Staff also informed the Committee that the Mayor’s office wants to have Annie King-Meredith represent the Incorporated North Richmond Resident seat. Committee staff has yet to receive official City approval of Annie King-Meredith as the appointed representative for the Incorporated North Richmond Resident seat. The Alternate seats for the incorporated North Richmond Resident and North Richmond MAC Member remain vacant. The City & County will continue seeking volunteers that can be appointed to fill the vacant seats in 2017. 2016 Meeting Dates & Attendance Committee Members & Alternates Feb 19 2-4 pm June 3* 2-5 pm Appointed By Dr. Henry Clark – North Richmond MAC No No County Jovanka Beckles – Richmond City Councilmember No Yes City Edwardo Martinez, CHAIR – Richmond City Councilmember Yes No City John Gioia, Supervisor – Board of Supervisors No No County Gayle McLaughlin – Richmond City Councilmember Yes Yes City Beverly Scott, VICE CHAIR – North Richmond MAC Yes Yes County VACANT– Incorporated N. Richmond Resident VACANT VACANT City Nathaniel Bates – Richmond City Council, No No City December 13, 2016 Contra Costa County Board of Supervisors 507 Advisory Body Annual Report Exhibit A Page 3 of 3 G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\BOs and Annual Reports\Annual Reports - 2015\ExhibitA_NRMFC Annual Report_2015-REV.doc Alternate Robert Rogers – Board of Supervisors, Alternate Yes Yes County N. Richmond MAC Member, Alternate VACANT VACANT County Incorporated N. Richmond Resident, Alternate VACANT VACANT City Quorum achieved Yes Yes *Meeting date was rescheduled 4. Training/Certification The County appointed Committee Members/Alternates and County Committee Staff are current on all required trainings. 5. Proposed Work Plan/Objectives for Next Year The Committee will have its next meeting on February 17, 2017. Anticipated topics to be discussed at this meeting are likely to include budget planning for the next Expenditure Plan cycle (FY 2017/2018), including future revenue projections, proposed funding allocations for existing and potential new strategies. On May 26, 2017, the Committee is expected to receive updates about mitigation funded strategies from the Community Service Coordinator and currently funded non-profits. The committee will also consider recommending approval of a new 2017/2018 Expenditure Plan to the County Board of Supervisors and Richmond City Council. December 13, 2016 Contra Costa County Board of Supervisors 508 North Richmond Waste & Recovery Mitigation Fee 2016/17 Expenditure Plan The Waste & Recovery Mitigation Fee was established as a result of the Environmental Impact Report (EIR) dated November 2003 for the WCCSL Bulk Materials Processing Center (BMPC) and Related Actions (Project). The Project involved new and expanded processing and resource recovery operations on both the incorporated and unincorporated area of the Project site, which the EIR concluded would impact the host community. To mitigate this impact Mitigation Measure 4-5 called for a Mitigation Fee to benefit the host community, described as follows: “Mitigation Fee. The facility operator shall pay a Mitigation Fee of an amount to be determined by the applicable permitting authority(ies) to defray annual costs associated with collection and disposal of illegally dumped waste and associated impacts in North Richmond and adjacent areas. The mitigation fee should be subject to the joint-control of the City and County and should be collected on all solid waste and processible materials received at the facility consistent with the existing mitigation fee collected at the Central IRRF.” In July 2004, the City of Richmond and Contra Costa County entered into a Memorandum of Understanding (MOU) agreeing to jointly administer Mitigation Fee monies collected from the BMPC for the benefit of the incorporated and unincorporated North Richmond area. This North Richmond Waste & Recovery Mitigation Fee Joint Expenditure Planning Committee (Committee) was formed pursuant to the terms of the MOU for the specific purpose of preparing a recommended Expenditure Plan. This Expenditure Plan provides a means to jointly administer the Mitigation Fee funding for the benefit of the host community, as described in the EIR. The Expenditure Plan is subject to final approval of the Richmond City Council and the Contra Costa County Board of Supervisors. By approving this Expenditure Plan, the City Council and Board of Supervisors authorize the use of Mitigation Fee funding for only the purposes and in the amounts specified herein. The City and County have each designated their respective staff persons responsible for administering the development and implementation of the approved Expenditure Plan, which includes responsibility for drafting and interpreting Expenditure Plan language. However, the City and County have not delegated to the Committee or to staff the authority to expend funding for purposes not clearly identified in the Expenditure Plan document officially approved by their respective decision-making bodies. Activities which can be funded in this Expenditure Plan period with the Mitigation Fee amounts specified within this Expenditure Plan are described herein as “Strategies” or “Staff Costs”. Strategies are categorized as either “Core Services” or “Supplemental Enhancements”. Core Services includes the higher funding priority strategies that most directly address the intended purpose of this City/County approved Mitigation Fee, “to defray annual costs associated with collection and disposal of illegally dumped waste and associated impacts in North Richmond”. All references to the “Mitigation Fee Primary Funding Area” or “Mitigation Fee Funding Area” pertain to the geographic area shown in the attached map (Attachment 6). Expenditure Plan Period: July 1, 2016 - June 30, 2017 (unless otherwise specified herein) Exhibit B December 13, 2016 Contra Costa County Board of Supervisors 509 2016/2017 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee Page 2 of 12 BUDGET The funding allocation amounts included in this document apply to the Expenditure Plan Period specified on the first page unless otherwise specified herein. The total amount of funding allocated in the Expenditure Plan Budget is based on revenue projections provided by the BMPC operator, Republic Service, which are dependant upon multiple variables (e.g. number of tons of recovered materials vs. solid waste, per ton gate rate charged and amount of CPI- adjusted per ton Mitigation Fee). Actual Mitigation Fee revenue may deviate from revenue projections provided by Republic and used to prepare this Budget. A “Contingency” line item is included in the Budget to help accommodate variations between projected and actual revenue. Excess funding allocated to strategies and not expended by the end of each Expenditure Plan period is treated as “roll-over” funding for reallocation in a subsequent Expenditure Plan period. The Budget includes some line items that are based on fixed costs, however there are other line items which are scalable and/or dependant on utilization thereby providing flexibility to reallocate amounts if and when a significant need is identified. Allocated funding may remain unspent due to under-utilization of a particular program. If the amount allocated to a particular line item is determined to exceed needs based upon usage, the remaining funding can only be reallocated by officially amending the Expenditure Plan. This Expenditure Plan may only be adjusted upon official action taken by both the City and County. Although there has been some interest in allowing flexibility for staff to adjust funding allocations under specific circumstances, the authority to approve or modify the Expenditure Plan rests solely with the City Council and Board of Supervisors. Annual fiscal year Expenditure Plan cycle is expected to reduce margin of error of Mitigation Fee revenue projects, streamline financial reconciliation/budgeting process and minimize need to amend Expenditure Plans mid-cycle. Amending Expenditure Plans involve administrative burden and costs due to the joint approval needed from both the Richmond City Council and County Board of Supervisors. In order to minimize the amount of funding needed to cover staff costs incurred to amend the Expenditure Plan, staff will only recommend changes to the Expenditure Plan when necessary to address a significant and time-sensitive need. December 13, 2016 Contra Costa County Board of Supervisors 510 NORTH RICHMOND MITIGATION FEE EXPENDITURE PLAN BUDGET #Expenditure Plan (EP) Strategy (EP Cycle: July 1, 2016 thru June 30, 2017) Recommended Allocations 1 Bulky Item Pick-ups & Disposal Vouchers 2,000.00$ 2 Neighborhood Clean-ups 10,500.00$ 3 Prevention Services Coordinator 30,870.00$ 4 City/County Right-of-Way Pick-up & Tagging Abatement 17,850.00$ 5 Code Enforcement - County 97,196.40$ 6 Illegal Dumping Law Enforcement 186,046.88$ 7 Surveillance Cameras 2,000.00$ 8 Community Services Coordinator $ 63,258.14 9 Community-Based Projects1 120,000.00$ 10 North Richmond Green Community Service Programs 41,090.00$ 11 North Richmond Green Campaign 10,500.00$ 12 Neighborhood Community Garden Project(s)58,006.26$ Contingency (approx. 9% of Projected Revenue)58,482.44$ Subtotal (without Committee Staffing)697,800.12$ X Committee Administration/Staffing 61,140.22$ Total Projected Revenue in 2016/172 648,993.00$ Unobligated (Not Spent) Carry-Over Funding from 2014/2015 Expenditure Plan3 114,588.84$ 161,104.94$ Total 2016/17 Expenditure Plan Budget 920,045.28$ Core Services1 Funding allocation(s) for Community-Based Projects under Strategy 9 of this Expenditure Plan are incorporated into the 2016/17 Community Based Projects Table (Attachment 2 ). Funding allocation(s) for Neighborhood Community Garden Project(s) under Strategy 12 are incorporated into the 2016/17 Neighborhood Community Garden Projects Table (Attachment 4 ). Both are included as part of the 2016/2017 Expenditure Plan. 2 Total Projected Revenue shown above reflects the amount projected to be received between July 1, 2016 and June 30, 2017. Supplemental Enhancements4 Funding obligated for the previously approved under Community Based Project Strategy (See Attachment 3 - Allocating $119,843.09) and Neighborhood Community Garden Project(s) Strategy (See Attachment 5 - Allocating $41,261.85) for a total of $161,104.94 recommended to be carried over into the 2016/17 Expenditure Plan since activities are not expected to be completed by June 30, 2016. Obligated funding from 2015/16 Expenditure Plan to carry over into the 2016/2017 Expenditure Plan4 3 Amount shown includes roll-over funding of $114,588.84 not spent or obligated to be spent from the prior 2014/15 Expenditure Plan. Amount allocated ($114,588.84) is $1,517.56 less than what was provided to Committee because the amount available as carry-over funding had to be reduced to account for actual Agency Contracting costs from the period covered under the 2013/14 Expenditure Plan. Contingency funding was reduced accordingly (by $1,517.56) to accommodate this change and this correction is also reflected in the recommended Amended 2014/15 Expenditure Plan. Page 3 of 12December 13, 2016 Contra Costa County Board of Supervisors 511 2016/2017 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 4 of 12 - DESCRIPTION OF STRATEGIES RECOMMENDED FOR FUNDING Funding allocation amounts for each strategy are specified in the Budget table on page 3. The following Strategies describe the activities allowed to be funded with the amounts allocated to each in the Budget (associated allowable agency staff costs are described in the Staff Costs section). Strategies are grouped based on relative funding priority levels and the “Core Services” category contains higher priority Strategies than the “Supplemental Enhancements” category. Higher funding priority Strategies are those which best address the Fee’s intended purpose, “to defray annual costs associated with collection and disposal of illegally dumped waste and associated impacts in North Richmond”) and “Supplemental Enhancements”. Level 1 Priority - PRIMARY CORE SERVICES STRATEGIES  1 - Bulky Item Pick-ups & Disposal Vouchers  2 - Neighborhood Clean-up Events  4 - City/County Right-of-Way Trash & Tagging Removal  5 - Code Enforcement - County  6 - Illegal Dumping Law Enforcement Level 2 Priority - SECONDARY CORE SERVICES STRATEGIES  3 - Prevention Services Coordinator  7 - Surveillance Cameras Level 3 Priority - PRIMARY SUPPLEMENTAL ENHANCEMENTS STRATEGIES  8 - Community Services Coordinator  9 - Community Based Projects (SOME)  11 - North Richmond Green Campaign  12 – Neighborhood Community Garden Project(s) Level 4 Priority - SECONDARY SUPPLEMENTAL ENHANCEMENTS STRATEGIES  9 - Community Based Projects (SOME)  10 - North Richmond Green Community Service Programs CORE SERVICES 1. Bulky Item Pick-ups & Disposal Vouchers Provide residents in the Mitigation Fee Primary Funding Area, who prove eligibility consistent with City/County procedures, with the option of choosing to: o Request up to one on-call pick-up service per household per calendar year for bulky items that are not accepted in the current on-call clean-ups through Richmond Sanitary Service (RSS), only available to those with an active account with RSS; or o Request up to twelve $5 vouchers per household for disposal at Republic’s transfer station on Parr Blvd. per calendar year (vouchers expire after six months, Mitigation Fees only pay for vouchers that are actually redeemed). [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] December 13, 2016 Contra Costa County Board of Supervisors 512 2016/2017 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 5 of 12 - 1 Administering agency contracting charge applies ($3,000 per contract) Administering Agency: City of Richmond Implementing Entity(ies): Community Housing Development Corporation (processes requests and issues Disposal Vouchers/arranges Bulky Item Pick-ups) Republic Services - Golden Bear Transfer Station & Richmond Sanitary Service (reimbursed for Disposal Vouchers redeemed and Bulky Item Pick-ups provided) Reporting/Payment Requirements: Effective July 1, 2012, CHDC and Republic Services shall provide required data pertinent to Strategy 1 based upon the strategy-specific invoicing/reporting parameters and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments. 2. Neighborhood Clean-ups Provide at least one neighborhood and/or creek clean-up event in the Mitigation Fee Funding Area; additional clean-up event may be scheduled as funding allows. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: City of Richmond Implementing Entity(ies): City Manager’s Office (coordinates scheduling of clean-up dates and associated arrangements in conjunction with partner entities) Republic Services - Richmond Sanitary Service (reimbursed for providing/servicing clean-up boxes and disposing of debris placed in clean-up boxes) Reporting/Payment Requirements: Effective July 1, 2012, the City Manager’s Office and Republic Services shall provide required data pertinent to Strategy 2 based upon the strategy-specific invoicing/reporting parameters and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments (funding transfers). 3. Prevention Services Coordinator Fund at least a portion of a Prevention Services Coordinator (PSC) position (including salary/benefits/overhead and administering agency contracting charge1) on a contract basis to assist the City and County in implementing Strategy 1 as the point of contact for community members interested in claiming Disposal Vouchers or Bulky-Item Pick ups. Assist community members interested in reporting illegal dumping and seeking referral/resources. Track and report data related to illegally dumped waste collected by Republic Services Hot Spot Crew and handle associated referrals to applicable public agencies, including right-of-way referrals for Strategy 4. December 13, 2016 Contra Costa County Board of Supervisors 513 2016/2017 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 6 of 12 - [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: City of Richmond Implementing Entity: Community Housing Development Corporation (CHDC) (reimbursed actual cost for part-time position and issues Disposal Vouchers/arranges Bulky Item Pick-ups) Reporting/Payment Requirements: Effective July 1, 2012, CHDC shall provide required data pertinent to Strategy 1 and Strategy 3 based upon the strategy- specific invoicing/reporting parameters and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments. 4. City/County Right-of-Way Pick-up & Tagging Abatement Fund consolidated pick-up program (including personnel, mileage, equipment rental and administrative costs) for removal of illegal dumping and tagging abatement* in the public right-of-way located within the unincorporated & incorporated Mitigation Fee Primary Funding Area. Removal of illegal dumping is intended to occur based upon referrals from the Prevention Services Coordinator for items/debris not collected by the designated Republic Services Hot Spot Route crew. * Allocation of funding under this Strategy for this Expenditure Plan cycle is primarily intended to cover the cost incurred for City/County Right-of-Way Pick-up activities throughout the Primary Funding Area. Funds for Tagging Abatement were not allocated in this Expenditure Plan cycle. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: City of Richmond Implementing Entity: Richmond Police Department’s Code Enforcement Division Reporting/Payment Requirements: Effective July 1, 2012, the Richmond Police Department’s Code Enforcement Division shall provide required data pertinent to Strategy 4 based upon the strategy-specific invoicing/reporting parameters and schedule developed/maintained by Committee Staff in order to receive NRMF- funded payments (funding transfers). 5. Code Enforcement Staff - County Fund at least a portion of County code enforcement position (including salary/benefits and related vehicle and equipment costs), to assist with vacant/ abandoned lot abatements and fencing as well as other health/building/zoning violations related to illegal dumping and blight throughout the unincorporated Mitigation Funding Area. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: Contra Costa County December 13, 2016 Contra Costa County Board of Supervisors 514 2016/2017 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 7 of 12 - Implementing Entity: County Department of Conservation & Development’s Building Inspection Division Reporting/Payment Requirements: Effective July 1, 2012, the County Department of Conservation & Development’s Building Inspection Division shall provide required data pertinent to Strategy 5 based upon the strategy-specific invoicing/reporting parameters and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments (funding transfers). 6. Illegal Dumping Law Enforcement Fund majority of a full-time Sheriff Deputy (between 90-100% of salary/benefits, overtime, uniform and related cell phone, equipment, and vehicle costs) to assist with law enforcement investigations and patrols to combat illegal dumping within the Mitigation Fee Primary Funding Area. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: Contra Costa County Implementing Entity: County Sheriff’s Office Reporting/Payment Requirements: Effective July 1, 2012, the County Sheriff’s Office shall provide required data pertinent to this Strategy based upon the strategy-specific invoicing/reporting parameters and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments (funding transfers). 7. Surveillance Cameras Fund the purchase of cameras, camera infrastructure, camera signage and costs related to maintenance, warranty, repair & relocation of surveillance camera system equipment within the Mitigation Fee Primary Funding Area to assist the dedicated Illegal Dumping Law Enforcement officer in targeting specific locations where illegal dumping occurs most regularly. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: Contra Costa County Implementing Entity(ies): Richmond Police Department (operate, move and maintain eight Pan-Tilt-Zoom wireless video surveillance cameras and associated camera system infrastructure throughout NR -AND- install/clean/move FlashCam cameras located within the incorporated NR area if funding is available) County Sheriff’s Department (coordinate monitoring of FlashCams located throughout NR and identify/request relocation of surveillance cameras throughout NR as needed) County Public Works Department (install/clean/move FlashCam cameras located within the unincorporated NR area upon request if funding is available) December 13, 2016 Contra Costa County Board of Supervisors 515 2016/2017 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 8 of 12 - Reporting/Payment Requirements: Effective July 1, 2012, each Implementing Entity shall provide required data pertinent to each entity’s applicable Strategy 8 responsibilities based upon the strategy-specific invoicing/reporting parameters and schedule developed/maintained by Committee Staff in order to receive NRMF- funded payments (funding transfers) now or in the future. SUPPLEMENTAL ENHANCEMENTS 8. Community Services Coordinator Fund at least a portion of a Community Services Coordinator (CSC) position to be staffed on a contract basis (including salary/benefits/overhead and administering agency contracting charge2). The CSC shall:  serve as a link between the community of North Richmond, the City of Richmond, and Contra Costa County for issues related to beautification, illegal dumping, and blight;  coordinate outreach activities related to illegal dumping and beautification within the Primary Funding area, as specified by the City/County, including North Richmond Green community service programs and outreach activities described under Strategies 10 & 11; and  be bilingual in order to assist with Spanish translation as needed. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: City of Richmond Implementing Entity: Neighborhood House of North Richmond (NHNR). Reporting/Payment Requirements: Effective July 1, 2012, NHNR shall provide required data pertinent to Strategies 8, 10 & 11 based upon the strategy-specific invoicing/reporting parameters and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments. 9. Community Based Projects Fund the development, implementation and oversight of a variety of community- based projects with specific focuses on anti-littering, environmental stewardship, blight reduction and/or beautification (including personnel/labor, administrative oversight, materials, equipment and related maintenance costs plus administering agency contracting charges3). Rather than funding stipend programs separately (including stipends, administrative oversight and related materials/equipment), new community-based projects/programs should include component for stipends, where appropriate, to pay local youth and/or other community members for assisting with illegal dumping prevention/abatement or beautification activities within the Mitigation Fee Primary Funding Area. Community Based Projects to be funded were solicited through an open Funding Request Proposal & Application process. Examples of potential project types that may be funded include but are not limited to: 2Administering agency contracting charge is $3,000 per contract. 3Administering agency contracting charge is $3,000 per contract if directly contracting with City or County. December 13, 2016 Contra Costa County Board of Supervisors 516 2016/2017 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 9 of 12 - 4 Administering agency contracting charge applies ($3,000 per contract) a. Neighborhood Landscaping Improvements b. Community Art Projects (e.g. Tile Art, Murals or Safe Routes/Popsicle Project) c. Stipend Beautification Programs Details, including recommended allocation amounts, for each of the selected Community Based Projects to be funded under this Expenditure Plan are contained in the Community Based Projects Tables included as Attachments 2 & 3. Funding for carry-over Projects in Attachment 3 is not included in the amount listed under Strategy 9 in the Budget. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agencies: Contra Costa County and City of Richmond and/or Community Housing Development Corporation (CHDC) on behalf of the City or County. CHDC may, under contract with either the City or County as a Administering Agency, administer Community Based Project contracts funded under this Strategy for some or all of the new Community Based Projects selected for funding in the 2016/2017 Expenditure Plan cycle. CHDC shall use no more than twenty (20) percent (%) of the total amount awarded to each Community- Based Project (after subtracting City/County contracting cost) listed in Attachment 2 to oversee project implementation, including facilitating review/assessment of reports’ and deliverables. Payments to Implementing Entities for Community- Based Projects shall not be issued by CHDC without the written approval of City and County Committee Staff. Implementing Entity: Various Non-Profit Organizations (see Community Based Projects Tables in Attachments 2 and 3) Reporting/Payment Requirements: Any Community Based Project contracts issued or amended by the City/County shall incorporate Reporting & Invoicing Requirements generally consistent with those shown in Attachment 1. Community- Based Project contracts being administered by CHDC on behalf of either the City or County shall also incorporate Reporting and Invoicing Requirements generally consistent with those shown in Attachment 1. Attachment 1 only applies to Community-Based Project contracts with the Implementing Entities. The City and/or County will issue advance payments to CHDC, as needed, to ensure there is adequate funding available to payments requested by Implementing Entities if and when authorized by City and County Staff. Additionally, CHDC would be subject to contractual payment and reporting provisions that differ from those in Attachment 1 due to the nature of the services to be provided. 10. North Richmond Green Community Services Programs Fund the following North Richmond Green programs on a contract basis4 to the extent the specific details submitted are determined to align with the purpose of the Mitigation Fee and Expenditure Plan:  NR Little League Baseball Program - Includes cost of registration and uniforms with customized North Richmond Green patches for up to 5-6 December 13, 2016 Contra Costa County Board of Supervisors 517 2016/2017 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 10 of 12 - 5 Administering agency contracting charge applies ($3,000 per contract) with the County or City teams, season kick-off event/parade, equipment, stipends for game monitoring and oversight, food and transportation.  NR Adult Softball program - Includes cost of registration, jerseys with North Richmond Green patches and hats for the men’s and women’s team.  NR Youth Twilight Basketball Program - Includes cost of registration and uniforms with North Richmond Green patches for up to 5-6 teams, equipment, stipends for game monitoring and oversight, food and transportation.  NR Youth Eco Academy - Youth projects to include school gardens, recycling efforts, habitat restoration, creek/bay/ocean water quality monitoring, beach/creek/neighborhood clean-ups and ecological field trips. May fund the cost of materials, transportation and fees associated with pre-approved community beautification projects such landscaping and murals. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: City of Richmond & Contra Costa County Implementing Entity: Neighborhood House of North Richmond (NHNR). Reporting/Payment Requirements: Effective July 1, 2012, NHNR shall provide required data pertinent to Strategies 8, 10 & 11 based upon the strategy-specific invoicing/reporting parameters and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments. 11. North Richmond Green Campaign Fund the design, printing and/or distribution of education and outreach materials on a contract basis5 which must align with the purpose of the Mitigation Fee and Expenditure Plan and be pre-approved by Committee Staff. Outreach materials must include “Jointly funded by City of Richmond & Contra Costa County” unless otherwise specified herein. Outreach materials may be any of the types specified below, however must clearly intend to directly:  Inform the community about Mitigation Fee funded programs/efforts,  Increase participation in Mitigation funded programs/efforts,  Reduce illegal dumping and blight in the Mitigation Fee Funding Area, and/or  Promote beautification in the Mitigation Fee Funding Area. The following type of outreach material expenditures may be funded if reviewed and pre-approved by Committee Staff:  STIPENDS – Pay local community members (youth and adults) to distribute printed outreach materials door-to-door to promote mitigation-funded strategies (Jointly Funded text not applicable to stipend expenses, only materials)  HANDOUTS/MAILERS – Newsletters, flyers, brochures or other documents intended to be handed out or mailed to local residents/organizations.  T-SHIRTS - Shirts shall include the NRGreen.org website to encourage people to learn more about Mitigation funded programs/efforts (local phone number should also be included when possible, however inclusion of Jointly Funded text may not be required) December 13, 2016 Contra Costa County Board of Supervisors 518 2016/2017 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 11 of 12 - 6 Administering agency contracting charge applies ($3,000 per contract) with the County or City  NR GREEN FESTIVAL – Event held once per year and generally include information booths to raise awareness about mitigation-funded efforts and other local beautification efforts as well as fun activities for kids and food. Materials promoting the event shall include the NRGreen.org website as well as a local phone number.  SIGNAGE – Printed or manufactured signage, which includes promotional banners for local events/parades, which should include the NRGreen.org website for Community members to learn more about Mitigation funded programs/efforts. Repair, replacement and removal of NRMF-funded Light Pole Banners. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: City of Richmond & Contra Costa County Implementing Entity: Neighborhood House of North Richmond (NHNR). Reporting/Payment Requirements: Effective July 1, 2012, NHNR shall provide required data pertinent to Strategies 8, 10 & 11 based upon the strategy-specific invoicing/reporting parameters and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments. 12. Neighborhood Community Garden Project(s) Fund on-going maintenance and up-keep of existing community gardens within the Primary Funding Area, which may include a component for stipends, where appropriate, to pay local youth and/or other community members for assisting with Community Garden upkeep and maintenance. Neighborhood Community Garden Projects to be funded were solicited through an open Funding Request Proposal & Application process. Projects selected under this Strategy could be funded on an on-going basis if separately awarded funding in multiple Expenditure Plan cycles. Details, including recommended allocation amounts, for each of the selected Neighborhood Community Garden Projects are included in Attachment 4. Funding for carry-over Projects in Attachment 5 is not included in the amount listed under Strategy 12 in the Budget. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agencies: Contra Costa County, City of Richmond and/or Community Housing Development Corporation (CHDC)6 on behalf of the City or County. CHDC may, under contract with either the City or County as the Administering Agency, administer Neighborhood Community Garden Project contracts being funded under this Strategy for some or all of the Neighborhood Community Garden Project non-profit organizations selected for funding in the 2016/2017 Expenditure Plan cycle. CHDC shall use no more than twenty (20) percent (%) of the total amount awarded to each Project to oversee project implementation, including facilitating review/assessment of reports and December 13, 2016 Contra Costa County Board of Supervisors 519 2016/2017 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 12 of 12 - deliverables. Payments to Implementing Entities for Neighborhood Community Garden Projects shall not be issued by CHDC without the written approval of both City and County Committee Staff. Implementing Entity: Various Non-Profit Organizations (see Neighborhood Community Garden Projects Table in Attachments 4 and 5) Reporting/Payment Requirements: Any Neighborhood Community Garden Project contracts issued or amended by the City/County shall incorporate Reporting & Invoicing Requirements generally consistent with those shown in Attachment 1. Neighborhood Community Garden Project contracts being administered by CHDC on behalf of either the City or County shall also incorporate Reporting & Invoicing Requirements generally consistent with those shown in Attachment 1. Attachment 1 only applies to the Neighborhood Community Garden Project contracts with the Implementing Entities. CHDC would be subject to contractual payment and reporting provisions that differ from those in Attachment 1 due to the nature of the services to be provided. The City and/or County will issue advance payments to CHDC, as needed, to ensure there is adequate funding available to payments requested by Implementing Entities if and when authorized by City and County Staff. STAFF COSTS Committee Administration/Staffing Funding: The funding allocated for Committee Administration/Staffing may not be adequate to cover the full cost of staff time necessary for jointly staffing the North Richmond Waste & Recovery Mitigation Fee Joint Expenditure Planning Committee as well as developing, administering and overseeing this Expenditure Plan for the specified period. Supplemental funding allocation may be necessary upon determining actual costs exceed the amount budgeted to cover the intended City/County costs for joint staffing. Strategy-Specific Funding: The cost of City/County staff time spent providing direct implementation assistance and/or coordination for specific Strategies may be covered with a portion of the NRMF funding budgeted for each applicable Strategy. Additionally, a portion of the NRMF funding budgeted for Strategies will be used to pay fixed administering agency contracting charge for each applicable contract ($3,000 per contract) unless otherwise specified herein. G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\Meetings\2016 Meetings\6-3-2016\2016-17 NRMF EP_Final Draft .doc December 13, 2016 Contra Costa County Board of Supervisors 520 Page 1 of 2  Community-Based Project & Neighborhood Community Garden Project Reporting and Invoicing Requirements Substantially equivalent language to be included in all NRMF-funded Community Project Agreements/Amendments Contractor shall submit Progress Reports, using attached City/County provided template, in conjunction with each invoice covering the period since last report/invoice submitted, consistent with the Payment Provisions (Specify the Section of the Service Plan of the Agreement). Contractor shall monitor, document, and report all Participants activities and other costs for which reimbursement will be requested. Upon completion of work, Contractor shall submit a Final Report, using attached City/County provided template, in conjunction with the final invoice. Authorized Advance Payments: In order to receive any potential payment in advance, such must be authorized for the specified Project in Attachment 2 of the Expenditure Plan approved by both the County Board of Supervisors and Richmond City Council. No Contractor authorized for advance payment may receive more than ten (10) percent (%) of the approved Implementing Entity Award for this Project. In order to seek potential payment in advance, the Contractor shall submit a written request to both the City and County Committee Staff detailing the reason(s) advance payment is necessary and the amount of funding requested in advance (not to exceed 10% of total award) specifying which applicable allowable expenses would be covered by such payment. Contractor shall submit invoices and required supporting documentation requesting reimbursement for allowed costs in the Budget contained in the “Eligible Costs” Section, which together may not total more than $ (enter applicable contract amount). 1. Invoices: Invoices shall contain the following information in sufficient detail and be submitted in a form which adequately demonstrates consistency with this Service Plan. Invoices shall be accompanied by the applicable Required Supporting Documentation described in the following subsection. a. Number of hours per staff member being billed for which stipends have been paid, b. Number of hours Contractor staff performed work per Task described herein at the rates allowed in the “Eligible Costs” Section, and c. Separately identify number of hours spent attending North Richmond Green Meetings (Attendance Required at least Quarterly). d. Itemization of any other direct costs (e.g. supplies, travel, operating expenses, etc.) incurred for which reimbursement is being requested within that invoice period. 2. Required Supporting Documentation: The following Required Supporting Documentation must be submitted with invoices when applicable as described below. a. Every invoice must be accompanied by a Progress Report, with the exception of the final invoice which must be accompanied by a Final Report. Both types of Reports must contain all of the information specified in the City/County provided Report templates. b. If stipends are included in an invoice, such invoice must be accompanied by copies of Interns daily logs or timesheets covering all stipend hours for which reimbursement is being requested. c. If staff time is included in an invoice, such invoice must be accompanied by copies of timesheets covering all staff hours for which reimbursement is being requested. Attachment 1 December 13, 2016 Contra Costa County Board of Supervisors 521 Page 2 of 2  d. If an invoice is requesting reimbursement of any other direct costs (any costs other than staff time or stipends), such invoice must be accompanied by copies of actual itemized invoices or receipts for all applicable direct costs (bus transportation or curriculum materials). If an invoice is requesting reimbursement for copying or printing, at least one copy of the printed item should accompany the invoice. City/County shall review submitted invoices and supporting documentation within a reasonable period of time and remit payment to Contractor promptly upon determining the purpose and amount of payment requested are authorized under this Agreement. G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\Meetings\2015 Meetings\05-29-2015\NRMF 2015-16 Exp Plan Attachment 1.doc December 13, 2016 Contra Costa County Board of Supervisors 522 Organization / Fiscal Sponsor (if applicable)Project TitleAdvance Payment Allowed (Up to 10% of Implementer Award Amount) Yes/NoRequested AmountTotal Award AmountCounty Contracting Cost to Contract with CHDC1CHDC Contracting Cost (20%) to Manage Non-ProfitsNon-Profit Implementer Award Amount for ProjectNotesCity of RichmondLove Your BlockNo $ 20,000.00 $ 20,000.00 $ 500.00 $ 3,900.00 $ 15,600.00 Davis Chapel Christian Methodist Episcopal ChurchDavis Chapel Community ImpactYes $ 30,000.00 $ 25,000.00 $ 625.00 $ 4,875.00 $ 19,500.00 Reach Fellowship InternationalNorth Richmond Cleanup ProjectYes $ 30,000.00 $ 25,000.00 $ 625.00 $ 4,875.00 $ 19,500.00 Urban TilthRichmond Tool Lending LibraryYes $ 29,943.00 $ 25,000.00 $ 625.00 $ 4,875.00 $ 19,500.00 Verde Eco-Stewards Voyage / West Contra Costa Public Education FundCommunity Working Together Yes $ 30,521.00 $ 25,000.00 $ 625.00 $ 4,875.00 $ 19,500.00 $ 120,000.00 $ 3,000.00 $ 23,400.00 $ 93,600.00 Attachment 2 - Community Based Projects Table (Strategy 9)2016/2017 Expenditure Plan Funding Allocations for Projectsrecommended for City/County approval by the North Richmond Mitigation Fee CommitteeIn June 2016, the NRMF Committee recommended an allocation of $120,000 for 2016/17 Community Based Projects. Allocation of funding are based on a Funding Request Proposal released on January 12, 2016 by Committee Staff and Proposals that were submitted by eligible non-profit organizations on February 2, 2016. The project selections, funding recommendations and number of non-profits selected by the Committee are shown below for the 2016/17 Expenditure Plan. New Community Based Projects Recommended for Funding in 2016/2017Total Funding Requested/Allocated1 Costs to have 3rd party organization (CHDC) manage and oversee contracts with Organizations selected for funding is up to twenty (20) percent (%) of award amount after first taking out City/County Contracting cost for $3,000 for City/County to contract directly with CHDC to have CHDC administer non-profit contracts. Selected organization(s) may be asked to submit scaled-back versions of their Scope of Work describing what element(s) of their selected project they are proposing to complete with the amount available.G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\BOs and Annual Reports\2016-17 EP Files for BoS\Attachment 2_Final.xlsxNew 2013 CBPsPrinted: 6/9/2016, 6:08 PMDecember 13, 2016Contra Costa County Board of Supervisors523 Organization / Fiscal Sponsor (if applicable)Project TitleAdvance Payment Allowed (Up to 10% of AwardTotal Requested AmountNon-Profit Award for Project County Contracting Agency AllocationCounty Contracting Cost in 2014/152CHDC Contracting Allocation (20%) to Manage Non-ProfitsCHDC Contracting Cost in 2014/15Total for Project Award & ContractNon-Profit Award Amount Spent/Invoices ApprovedNon-profit Amount Remaining to be SpentTotal Amount Remaining to be SpentNotesMcGlothen Temple Educational Community CenterMcGlothen Temple Educational Community CenterNo $20,000.00 $20,000.00 $674.89 $0.00 $5,000.00 $2,462.67 $25,674.89 $5,022.13 $14,977.87 $18,190.09Neighborhood House of North Richmond (NHNR)North Richmond Green TeamYes $50,000.00 $37,202.78 $1,257.77 $0.00 $9,300.69$4,410.05 $47,761.24 $16,455.45 $20,747.33 $26,895.74Reach Fellowship International Reach Clean Up Initiative Yes $50,000.00 $37,202.78 $1,257.77 $0.00 $9,300.69 $4,410.05 $47,761.24 $11,732.47 $25,470.31 $31,618.72Contra Costa County Service Integration Team (SIT)/North Richmond Economic Development CorporationContra Costa County Service Integration, Family Service Center, Build Men and WomenNo $19,428.00 $19,428.00 $655.59 $0.00 $4,857.00 $2,392.25 $24,940.59 $7,057.68 $12,370.32 $15,490.66The Remember Us People Project (TRUPP) / Self-Sustaining Communities Beautification, food and community building projectYes $50,000.00 $37,202.78 $1,257.77 $0.00 $9,300.69$4,410.05 $47,761.24 $15,703.31 $21,499.47 $27,647.882014/15 & 2015/16 Community Based Project SUBTOTAL: $ 189,428.00 $ 151,036.34 $ 5,103.79 $0.00 $ 37,759.07 $18,085.07 $ 193,899.20 $ 55,971.04 $ 95,065.30 $119,843.09 Total Obligated Community Based Project Funding to be Carried Over Into 2016/2017 EP 1$119,843.091 Amount shown is the total of Community-Based Projects funding for Strategy 9 not spent in the previous 2014/15 and 2015/2016 Expenditure Plans carried over into the 2016/17 Expenditure Plan. Attachment 3 - Community Based Projects Table (Strategy 9)Obligated funding allocated for Community Based Projects in the 2015/16 Expenditure Plan recommended to be included in the 2016/2017 Expenditure Plan to allow completion of work beyond June 30, 2016. Community Based Projects Carried Over From 2014/2015 and 2015/16 Expenditure Plans Same projects were awarded for 2014/15 and 2015/16 Expenditure Plans. Amounts shown are totals from both fiscal years. Projects are expected to continue through the 2016/17 Expenditure Plan 2 County contracting cost from 2014/2015 Expenditure Plan for Community-Based Projects was not needed and therefore rolled over into the 2016/17 EP budget as unobligated funds. See Summary of Expenditures for 2014/15 EP Close-out for details from February 2016 Committee Meeting. G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\BOs and Annual Reports\2016-17 EP Files for BoS\Attachment 3_Final.xlscarryover 2013 CBPsPrinted: 6/9/2016, 6:09 PMDecember 13, 2016Contra Costa County Board of Supervisors524 Implementing Entity / Fiscal Sponsor (if applicable)Project TitleAdvance Payment Allowed (Up to 10% of Implementer Award Amount) Yes/NoRequested AmountTotal Award AmountCounty Contracting Cost with CHDC1CHDC Contracting Cost (20%) to Manage Non-ProfitsNon-Profit Implementer Award Amount for ProjectNotesCommunities United Restoring Mother Earth (CURME) / Greater Richmond Interfaith ProgramLots of Crops No $ 20,000.00 $ 15,000.00 $ 775.78 $ 2,844.84 $ 11,379.38 Urban TilthCultivating Hope: Maintaining North Richmond GardensYes $ 20,000.00 $ 15,000.00 $ 775.78 $ 2,844.84 $ 11,379.38 Neighborhood House of North RichmondNorth Richmond Native Plant Communities Garden Project: Gardent Care TeamYes $ 20,000.00 $ 13,006.26 $ 672.66 $ 2,466.72 $ 9,866.88 Davis ChapelDCNET Community Garden Yes $ 20,000.00 $ 10,000.00 $ 517.19 $ 1,896.56 $ 7,586.25 Contra Costa County Service Integration Team (SIT) / Community Housing Development Corporation (CHDC)Contra Costa County Service Integration, Family Service Center, Build Men and WomenNo $ 10,500.50 $ 5,000.00 $ 258.59 $ 948.28 $ 3,793.13 Total Funding Requested/Allocated$ 90,500.50 $ 58,006.26 3,000.00 11,001.25 $ 44,005.01 1 Costs to have 3rd party organization (CHDC) manage and oversee contracts with Organizations selected for funding is up to twenty (20) percent (%) of award amount after first taking out City/County Contracting cost of $3,000 for City/County to contract directly with CHDC to have CHDC administer non-profit contracts. Attachment 4 - Neighborhood Community Garden Projects (Strategy 12)Funding Allocations for New 2016/17 Neighborhood Community Garden Projectsrecommended for City/County approval by the North Richmond Mitigation Fee Committee In June 2016, the NRMF Committee recommended an allocation of $58,006.26 for Neighborhood Community Garden Projects. The Committee recommended allocation of this funding based on a Funding Request Proposal released on January 12, 2016 by Committee Staff and Proposals submitted by eligible non-profit organizations by February 2, 2016. The project selections and funding recommendations made by the Committee are shown in the below Table. New Neighborhood Community Garden Projects Recommended for Funding in 2016/2017Selected organization(s) may be asked to submit scaled-back Scope of Work describing what element(s) of their selected project they are proposing to complete with the amount available.G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\BOs and Annual Reports\2016-17 EP Files for BoS\Attachment 4 Final.xlsNew 2013 CBPsPrinted: 6/9/2016, 4:55 PMDecember 13, 2016Contra Costa County Board of Supervisors525 Community Garden Projects Carried Over From 2014/2015 and 2015/16 Expenditure PlansImplementing Entity / Fiscal Sponsor (if applicable)Project TitleTotal Allocated AmountNon-Profit Implementer Award Amount for ProjectCounty Contracting Agency Allocation1County Contracting Cost in 2014/152CHDC Contracting Cost (20%) to Manage Non-ProfitsCHDC Contracting Cost in 2014/15Non-Profit Award Amount Spent/Invoices ApprovedNon-profit Amount Remaining to be SpentAmount Remaining to be SpentNotesCommunities United Restoring Mother Earth (CURME) / Greater Richmond Interfaith ProgramLots of Crops $ 27,199.42 $ 20,716.69 $ 1,303.55 $ - $ 5,179.17 $ 2,648.90 $ 10,184.32 $ 10,532.37 $ 14,366.20 Urban TilthCultivating Hope: Maintaining North Richmond Gardens $ 25,567.41 $ 19,422.65 $ 1,289.10 $ - $ 4,855.66 $ 2,489.21 $ 12,517.58 $ 6,905.07 $ 10,560.62 Davis Chapel Neighborhood Enhancement Team (DCNET)Davis Chapel A. Moore NR Community Garden $ 27,199.42 $ 20,716.69 $ 1,303.55 $ - $ 5,179.17 $ 2,648.90 $ 8,215.49 $ 12,501.20 $ 16,335.03 2014/15 & 2015/16 Community Garden Project SUBTOTAL: $ 79,966.24 $ 60,856.03 $ 3,896.20 $ - $ 15,214.01 $7,787.00 $ 30,917.39 $ 29,938.64 $ 41,261.85 Total Obligated Community Garden Project Funding to be Carried Over Into 2016/2017 EP $ 41,261.85 Attachment 5 - Neighborhood Community Garden Projects (Strategy 12)Selected organization(s) may be asked to submit scaled-back Scope of Work describing what element(s) of their selected project they are proposing to complete with the amount available.Obligated funding allocated for Community Garden Projects in the 2014/15 and 2015/16 Expenditure Plan recommended to be included in the 2016/2017 Expenditure Plan to allow completion of work beyond June 30, 2016. G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\BOs and Annual Reports\2016-17 EP Files for BoS\Attachment 5 Final.xlsNew 2013 CBPsPrinted: 6/9/2016, 4:59 PMDecember 13, 2016Contra Costa County Board of Supervisors526 December 13, 2016 Contra Costa County Board of Supervisors 527 Hensley St G a r r a r d B l v d Ric hm ond Pk wy 7th St Hensley St Duboce Ave Sanford Ave 8th St Willard Ave 9th St York St Vernon Ave Filbert St Lincoln Ave Battery St Factory StN Castro St Kelsey St 6th St Tr i angle Ct Leo St 10th St Amstan Ln Cherry St Lucas Ave Pre sco Ln J o y A v e Enterprise Ave Factory StCommittee Approved Additions to Primary Mitigation Funding Area Market Ave Chesley Ave Rumrill BlvdLegend July 2006 Additiion to Mitigatin Funding Area Primary Mitigation Funding Area ²0 130 260 390 52065FeetDecember 13, 2016Contra Costa County Board of Supervisors528 RECOMMENDATION(S): APPROVE amended Conflict of Interest Code for the West County Wastewater District (“District”), including the list of designated positions. FISCAL IMPACT: None. BACKGROUND: The District has amended its Conflict of Interest Code and submitted the revised code, attached as Exhibit A, to the Board for approval pursuant to Government Code section 87306 and 87306.5. The changes include the addition and elimination of positions designated to file conflict of interest statements. These changes will ensure that the Conflict of Interest Code accurately reflects the current positions and organizational structure in use by the District. A strike-out version of the Conflict of Interest Code is attached as Exhibit B. CONSEQUENCE OF NEGATIVE ACTION: None. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Schwerin, Deputy County Counsel, (925) 335-1800 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Cynthia Schwerin, Deputy County Counsel, David Twa, Clerk of the Board of Supervisors, E.J. Shalaby, General Manager, WCWD C. 63 To:Board of Supervisors From:Sharon L. Anderson, County Counsel Date:December 13, 2016 Contra Costa County Subject:Conflict of Interest Code for the West County Wastewater District December 13, 2016 Contra Costa County Board of Supervisors 529 ATTACHMENTS Ex. A - WCWD COI Code Ex. B - WCWD COI Code STRIKEOUT December 13, 2016 Contra Costa County Board of Supervisors 530 December 13, 2016 Contra Costa County Board of Supervisors 531 December 13, 2016 Contra Costa County Board of Supervisors 532 December 13, 2016 Contra Costa County Board of Supervisors 533 December 13, 2016 Contra Costa County Board of Supervisors 534 December 13, 2016 Contra Costa County Board of Supervisors 535 December 13, 2016 Contra Costa County Board of Supervisors 536 December 13, 2016 Contra Costa County Board of Supervisors 537 December 13, 2016 Contra Costa County Board of Supervisors 538 December 13, 2016 Contra Costa County Board of Supervisors 539 RECOMMENDATION(S): DECLARE the candidates, listed on the attached reports, "Appointed-in-Lieu of Election" or "Appointed" at the November 8, 2016 Presidential General Election. FISCAL IMPACT: None. BACKGROUND: Elections Code 10515 requires that candidates who file for an office for which the number of candidates is equal to or less than the number required to be elected, be "Appointed-in-Lieu of Election" by the Board of Supervisors as if they were elected. Candidates that are recommended by the respective Districts, are "Appointed" by the Board when there are an insufficient number of candidates to fill the number of vacancies for the election. CONSEQUENCE OF NEGATIVE ACTION: These candidates will not be sworn in as provided by law. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Rosa Mena, 925.335.7806 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 66 To:Board of Supervisors From:Joseph E. Canciamilla, Clerk-Recorder Date:December 13, 2016 Contra Costa County Subject:Declare Candidates "Appointed-in-Lieu of Election" or "Appointed" December 13, 2016 Contra Costa County Board of Supervisors 540 ATTACHMENTS District Recommendations Appointments in Lieu December 13, 2016 Contra Costa County Board of Supervisors 541 RECOMMENDATIONS BY DISTRICTS FOR INSUFFICIENT NOMINEES If by 5:00 pm on the 83rd day before the election, there are fewer candidates than vacancies, it is necessary to request recommendations from the district. The districts below provided the following names: CASTLE ROCK COUNTY WATER DISTRICT FULL TERM J. Fred Allen Robert L. Deinhammer Matthew K. Smith GREEN VALLEY REC. AND PARK DISTRICT FULL TERM Adam Glimme Gina Glimme SHORT TERM Ryan Langdon Mark Epes Jill Watson KNIGHTSEN TOWN COMMUNITY SERVICES DISTRICT FULL TERM Greg Williams Kim Carone SHORT TERM Vacant RODEO SANITARY DISTRICT SHORT TERM Terry Tigh ROLLINGWOOD-WILART PARK RECREATION FULL TERM (2) No Recommendations December 13, 2016 Contra Costa County Board of Supervisors 542 Winning Candidates By Contest All Contests Presidential General Election - 11/8/2016 Appointed Winners Only Party iTermEndYearWinning Candidate Election Results Email Address Co Co Cmty College Gov Bd, Ward 2 3206 Appointed Winner vcgordon@hotmail.comVICKI GORDON San Ramon Vly Unif Sch Gov Bd 3356 Appointed Winner gmarver@pacbell.netGREG MARVEL Appointed Winner jewett4SRVUSD@yahoo.comMARK ALLAN JEWETT Livermore Vly Jt Unif Gov Bd 3376 Appointed WinnerCHARLES "CHUCK" ROGGE Appointed WinnerCHRIS WENZEL Acalanes Union High Sch Gov Bd 3406 Appointed Winner KCoppersmith@acalanes.k12.ca.usKATHLEEN R. COPPERSMITH (KATHY) Appointed Winner craig@cheslog.comCRAIG CHESLOG Brentwood Union Sch Gov Bd 3506 Appointed Winner xipecps@pacbell.netCARLOS P. SANABRIA Appointed Winner forleasing@gmail.comJAMES CUSHING Canyon Elementary Sch Gov Bd 3526 Appointed Winner kswestling@gmail.comKAYA SEQUOIA WESTLING Appointed Winner brmcoyl@gmail.comBRIAN M COYLE Moraga School District Governing Board Member, 3552 Appointed Winner jobsitnik@gmail.comJIM OBSITNIK Walnut Creek Sch Gov Bd 3581 Appointed Winner LIZBETTIS@ME.COMELIZABETH STEWART BETTIS Appointed Winner katie.pena1@gmail.comCATHERINE MCELROY PEÑA Town of Danville Member, Town Council 5406 Appointed WinnerRENEÉ S. MORGAN Appointed Winner arnerichforcouncil@gmail.comNEWELL ARNERICH Appointed Winner lsblackwell@aol.comLISA BLACKWELL City of Pinole Member, City of Pinole S 6202 Appointed Winner maureen.toms@comcast.netMAUREEN TOMS City of Pinole Member, City Council 6206 Appointed Winner soloroy@comcast.netROY V. SWEARINGEN Appointed Winner pjmpinole@aol.comPETER MURRAY Crockett Community Servi Director - Short Term 7002 Appointed Winner pomonastreetproperty@gmail.comALICIA L. JOHNSON Crockett Community Svcs Director 7006 Appointed Winner luigi@barassi.netLUIGI A. BARASSI Appointed Winner kent2peterson@gmail.comKENT PETERSON Dublin San Ramon Service Director - Short Term 7032 Appointed Winner dwight.howard@comcast.netDWIGHT L. "PAT" HOWARD Dublin-San Ramon Svcs Director 7036 Print Date and Time: 11/30/2016 9:26:34AM EWMR032 - Winning Candidates By Contest Page 1 of 3December 13, 2016 Contra Costa County Board of Supervisors 543 Party iTermEndYearWinning Candidate Election Results Email Address Dublin-San Ramon Svcs Director 7036 Appointed Winner eduarte566@aol.comEDWARD (ED) DUARTE Appointed WinnerRICH HALKET Appointed WinnerMADELYNE MISHELOFF Kensington Fire Protecti Director - Short Term 7102 Appointed Winner coupedeville36@comcast.netJOSEPH I. DEVILLE Kensington Fire Prot Director 7106 Appointed Winner lwn@att.netLAURENCE NAGEL Appointed Winner don@dondommer.comDON DOMMER Moraga-Orinda Fire Prot Director, Div 2 7116 Appointed Winner mjjex@yahoo.comJOHN A. JEX Rodeo-Hercules Fire Prot Director 7141 Appointed WinnerMARC THORPE Appointed Winner andrew.gabriel1020@gmail.comANDREW VENTO GABRIEL San Ramon Vly Fire Prot Director 7151 Appointed Winner shawnrstark@me.comSHAWN ROBERT STARK Appointed Winner hjaykerr@gmail.comH. JAY KERR Appointed Winner stamey@pacbell.netMATT STAMEY Los Medanos Cmty HC Director 7206 Appointed Winner j_vern_cromartie@yahoo.comJ. VERN CROMARTIE Appointed Winner law@disabilityfiles.comEMMANUEL OGUNLEYE West Co Co HC Director 7226 Appointed WinnerDEBORAH CAMPBELL East Bay Reg Park Director, Ward 1 7511 Appointed WinnerWHITNEY DOTSON Pleasant Hill Rec & Park Director 7546 Appointed Winner andrewdevonpierce@gmail.comANDREW PIERCE Appointed Winner jortega.ph@gmail.comJENNIFER ORTEGA Byron Sanitary Dist. Director - Short Term 7602 Appointed Winner kdaniel14@hotmail.comDANIEL LEE KELLEY Byron Sanitary Director 7606 Appointed Winner randy.knaus@whitinig-turner.comRANDY KNAUS Appointed Winner brianneri@comcast.netBRIAN NERI Appointed Winner m-dnisen@comcast.netMICHAEL ALAN NISEN Ironhouse Sanitary Director 7626 Appointed Winner doug.scheer@secv.comDOUG SCHEER Appointed Winner dawnmorrow66@gmail.comDAWN MORROW Appointed Winner petez94561@yahoo.comPETER W. ZIRKLE Mt View Sanitary Director 7636 Appointed Winner bevandal@comcast.netELMER J. SCHAAL Appointed Winner director.danley@mvsd.orgBRIAN DANLEY Appointed Winner maggifam5@sbcglobal.netDAVID P. MAGGI Rodeo Sanitary District Director - Short Term 7642 Appointed WinnerANGELA NOBLE Stege Sanitary Director 7656 Print Date and Time: 11/30/2016 9:26:34AM EWMR032 - Winning Candidates By Contest Page 2 of 3December 13, 2016 Contra Costa County Board of Supervisors 544 Party iTermEndYearWinning Candidate Election Results Email Address Stege Sanitary Director 7656 Appointed Winner bea.okeefe15@gmail.comBEATRICE O'KEEFE Appointed Winner twinpop@comcast.netPAUL GILBERT-SNYDER AC Transit Director, Ward 1 7711 Appointed Winner transithopeful@yahoo.comJOE LOUIS WALLACE Byron-Bethany Irrigation Director, Div 2 7806 Appointed Winner markmaggiore1@icloud.comMARK MAGGIORE Co Co Water Director, Div 3 7846 Appointed Winner eavila4ccwd@gmail.comERNIE AVILA Co Co Water Director, Div 5 7856 Appointed Winner choldawaywaterdistrict@gmail.comCONNSTANCE HOLDAWAY Diablo Water Director 7866 Appointed Winner eztc2004@sbcglobal.netEDWARD GARCIA Appointed WinnerJOHN H. DE FREMERY East Contra Costa Irriga Director, Div. 1 - Short 7872 Appointed WinnerRONALD M. ENOS East Co Co Irrigation Director, Div 2 7876 Appointed WinnerMARK DWELLEY East Co Co Irrigation Director, Div 3 7881 Appointed WinnerGLENN STONEBARGER East Co Co Irrigation Director, Div 5 7891 Appointed WinnerGEORGE S. NUNN JR Total Winners: 65 Print Date and Time: 11/30/2016 9:26:34AM EWMR032 - Winning Candidates By Contest Page 3 of 3December 13, 2016 Contra Costa County Board of Supervisors 545 RECOMMENDATION(S): APPROVE the delegation of authority to the County Treasurer for investing and reinvesting County funds and the funds of other depositors in the County treasury, or to sell or exchange securities so purchased, pursuant to section 53607 of the State Government Code. FISCAL IMPACT: The County Treasurer manages and invests the funds of all County agencies, 21 Special Districts, 19 School Districts and one Community College District. Centralizing this function creates a dedicated staff of investment professionals and creates greater efficiency, economies of scale and greater investment power. BACKGROUND: State law provides that the Board of Supervisors may delegate to the County Treasurer the authority "to invest or to reinvest funds of a local agency, or to sell or exchange securities so purchased" for a one year period. It is recommended that this delegation be renewed through the calendar year 2017. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ronda Boler, 957-2806 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 65 To:Board of Supervisors From:Russell Watts, Treasurer-Tax Collector Date:December 13, 2016 Contra Costa County Subject:Delegation of Investment Authority to the County Treasurer for Calendar Year 2017 December 13, 2016 Contra Costa County Board of Supervisors 546 CONSEQUENCE OF NEGATIVE ACTION: If the Delegation of Authority is not approved, each of the County Agencies, 21 Special Districts, 19 School Districts and one Community College District would have to manage their own funds. This would be less cost efficient for all entities. December 13, 2016 Contra Costa County Board of Supervisors 547 RECOMMENDATION(S): ACCEPT the Contra Costa County Fish and Wildlife Committee 2016 Annual Report, as recommended by the Fish and Wildlife Committee. FISCAL IMPACT: None BACKGROUND: On June 18, 2002, the Board of Supervisors adopted Resolution No. 2002/377, which requires that each regular and ongoing board, commission, or committee report annually to the Board of Supervisors. The attached report presented for Board consideration was approved by the Fish and Wildlife Committee on November 16, 2016. CONSEQUENCE OF NEGATIVE ACTION: The annual reporting requirement to the Board of Supervisors would not be fulfilled. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Maureen Parkes, 925-674-7831 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 72 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:December 13, 2016 Contra Costa County Subject:Fish and Wildlife Committee 2016 Annual Report December 13, 2016 Contra Costa County Board of Supervisors 548 ATTACHMENTS Fish and Wildlife Committee 2016 Annual Report December 13, 2016 Contra Costa County Board of Supervisors 549 Advisory Body Name: Contra Costa County Fish and Wildlife Committee Advisory Body Meeting Time/Location: 3rd Wednesday of every month, 3 – 5 pm 2475 Waterbird Way County Public Works Department Road Maintenance Division lunch room Chair: Daniel Pellegrini Staff: Maureen Parkes and Abigail Fateman Reporting Period: January 2016 – December 2016 1. Activities and Accomplishments: The Fish and Wildlife Committee (FWC) met monthly to discuss matters related to fish and wildlife issues in Contra Costa County (CCC). The Committee is responsible for running a grant program that expends the Fish and Wildlife Propagation Funds (funds that are collected by the CA Department of Fish and Wildlife for code violations). The Committee also hosts an annual Fall Forum to raise awareness among people working in law enforcement, environmental restoration, education and outreach about fish and wildlife issues. Grant Program: The Committee received 16 proposals requesting Fish and Wildlife Propagation Fund grant funds during the regular grant cycle. The Committee reviewed the proposals, interviewed applicants and selected 6 of the 16 proposals for full or partial funding totaling $22,449.51 to recommend to the Board of Supervisors. Grant awards ranged from $975 to $ 7,567.51 each. The Committee reviewed progress and final reports from previous grant cycles and extended invitations to grantees to give presentations. Outreach: The Committee hosted the annual Fall Forum on September 22nd, which is open to the public and encourages people involved in fish and wildlife law enforcement issues in CCC to attend. Invited attendees included representatives of the California Department of Fish and Wildlife, Sheriff’s Department, District Attorney’s Office, Superior Court, Public Defender’s Office, the East Bay Regional Park District Police, the Board of Supervisors and members of the public. Participants have indicated that the Fall Forums have been helpful in raising awareness and fostering cooperation on fish and wildlife issues and law enforcement. Approximately 95 people attended the event. Volunteer Activities: Several members volunteer in the community with other organizations that are interested in fish and wildlife issues. Martha Berthelsen - Steering Committee for SPAWNERS; Rhonda Gehlke - Delta Protection Commission's Leadership Committee, Aquarium in the Classroom Program and Director of the Delta Science Center; Susan Heckly - Lindsay Wildlife Experience, CCC Master Gardener, International Wildlife Rehabilitation Council and the FWC representative on the CCC Integrated Pest Management Advisory Committee; Kathleen Jennings - Co-chair of the Peyton Slough Wetlands Advisory Committee; Danny Pellegrini - Contra Costa Mosquito and Vector Control District Board of Trustees, East Bay Regional Park District Park Advisory Committee, Sheriff’s Posse of CCC (Barbeque Captain) and the Martinez Sportsmen’s Club. Brochure: The Committee finalized the “Wildlife in Your Backyard” brochure. Committee members were regularly updated on activities related to fish and wildlife in CCC which included seven presentations and updates by guest speakers and grant recipients. An eighth presentation is tentatively scheduled for December. The presentations and updates are listed below: • Update on the Alternative 4A (California WaterFix) (Ryan Hernandez, Department of Conservation and Development) • Update from the East Contra Costa County Habitat Conservancy on acquisition and restoration projects (Abigail Fateman, ECCC HCP/NCCS) • Presentation on weeds and invasive plants in Contra Costa County (Bob Case, California Invasive Plant Council) • Presentation on the “Bees of Brentwood” project (Dr. Gordon Frankie, University of California, Berkeley) • Presentation at the Fall Forum “Presentation on the Lower Walnut Creek Historical Ecology Study (Scott Dusterhoff, San Francisco Estuary Institute) • Update on the activities of the CCC Integrated Pest Management Advisory Committee (Tanya Drlik, Contra Costa Health Services Department) • Presentation on the River Otter Ecology Project (Megan Isadore, River Otter Ecology Project) • It is anticipated that there will be a presentation at the December meeting on wildlife matters managed by the CCC Animal Services Department (Lt. Doug DeVries, CCC Animal Services Department) 2. Attendance/Representation The FWC is composed of ten members. Each Supervisor appoints a member and the Internal Operations Committee appoints four At-large members and one At-large Alternate. The Committee meets monthly. As of the writing of this annual report, the FWC met eight times at which a quorum was always present. It is anticipated that the Committee will meet again in December. The members were: Martha Berthelsen (D-1) through February 1, 2016, Susan Heckly (D-II), Clark Dawson (D-III), Brett Morris (D-IV), Daniel Pellegrini (D-V), Rhonda Gehlke (At-large), Kathleen Jennings (At- large), Jeff Skinner (At-large) and Scott Stephan (At-large). Derek Jansen was the At-large Alternate member through March 30, 2016. Dawn Manley was appointed to the At-large Alternate seat on September 13, 2016. 3. Training/Certification At monthly meetings Committee members were regularly updated on activities related to fish and wildlife in CCC which included seven presentations/updates from guest speakers and grant applicants. An eighth presentation is tentatively scheduled for December (see Activities/ Accomplishments). All members have viewed the required videos: “The Brown Act and Better Government Ordinance – What You Need to Know as a Commission, Board or Committee Member” and “Ethics Orientation for County Officials.” Certifications are on file for all of the members. December 13, 2016 Contra Costa County Board of Supervisors 550 4. Proposed Work Plan/Objectives for Next Year (1) FWC Operations: • Develop and refine Work Plan (working document). • Maintain FWC membership by advertising vacancies and forwarding applications to the Internal Operations Committee. • Seek to coordinate with other Fish and Wildlife Committees on regional matters. • Coordinate with the Contra Costa Watershed Forum. (2) Make recommendations to the Board of Supervisors via the Internal Operations Committee for the appropriation of funds from the Fish and Wildlife Propagation Fund to support fish and wildlife projects in the community: • Conduct grant program to solicit proposals, evaluate their relative merits, and recommend funding for projects which will contribute most to the fish and wildlife resources of the County. • Develop and advertise FWC grant program by: 1) Reviewing past Request for Proposals (RFP), funding applications; and 2) Developing new RFP, funding application deadline, and funding priorities; and 3) posting to the County website, distributing these materials to the media, the FWC mailing list and RFP mailing list, and to anyone who requests them. • Work with agencies, organizations, and individuals to help them plan and develop projects suitable for support from the Fish and Wildlife Propagation Fund. • Monitor the efficiency and effectiveness of the grant disbursement process. • Review funding applications received. Make recommendations to the Board of Supervisors via the Internal Operations Committee for the awarding of grants. • Follow-up on projects that receive funding to assure that projects proceed as proposed. One way the FWC will do this is to extend invitations to prior Fish and Wildlife Propagation Fund Grant recipients to future meetings to give status reports, outcomes and presentations regarding their projects. • Send out a letter to grant recipients requesting project status reports. (3) FWC priorities for 2017: • Make recommendations to the Board to approve Fish and Wildlife Propagation Fund grant applications for projects that increase collaboration with law enforcement agencies, the court, and community cultural organizations on enforcement issues and increase education focusing on communities that may be unaware of local fish and game laws. • Provide public forum opportunities for open discussion on wildlife issues that affect CCC residents and impact natural resources in our County, increase outreach efforts and provide advisory updates to Board of Supervisors as needed. • Disseminate “Wildlife in Your Backyard” booklet and develop other projects for involvement of the FWC and the community in CCC. (4) FWC projects (develop and prioritize a list of projects for potential FWC involvement; select projects for FWC involvement and provided appropriate support, including: initiation, planning, consultation, and/or funding): • Make recommendations to the Board on awarding Certificates of Appreciation for significant contributions to the fish and wildlife resources of the County. • Consider hosting a forum about wildlife. (5) Improve enforcement of fish and game laws and regulations; increase flow of money into the Fish and Wildlife Propagation Fund: • Review status reports on Fish and Game Code enforcement in the County. Consider advising the Board on trends. • Help assure that, when appropriate, a portion of fines from violations of laws designed to protect fish and wildlife resources is deposited in the Fish and Wildlife Propagation Fund. Promote awareness of the harm caused by violation of fish and wildlife regulations and the value of enforcement. • Host a Fall Forum with law enforcement officials (CA Dept. of Fish and Wildlife, Sheriff’s Dept., District Attorney’s Office, Superior Court, Public Defender’s Office, the East Bay Regional Park District Police) to discuss fish and wildlife issues and enforcement. (6) Monitor and advise the Board on projects that may affect fish and wildlife resources in the county: • Attend field trips to see major restoration projects and prior Fish and Wildlife Propagation Fund Grant recipients’ projects in the County. • Consider tours of East CCC Habitat Conservancy properties, Marsh Creek Fish Ladder, Walnut Creek Drop Structure, Dow Wetlands and Chelsea Wetlands at Pinole. (7) Develop policy recommendations (“white papers”) on fish and wildlife issues: • Discuss impacts of invasive species. • Discuss wildlife and human interaction / interface. • Discuss public education on reducing the impact of free-roaming cats on wildlife. • Discuss the California WaterFix and proposal for water conveyance tunnels. December 13, 2016 Contra Costa County Board of Supervisors 551 RECOMMENDATION(S): ADOPT Resolution No. 2016/670 granting a pipeline franchise to Plains Products Terminals LLC pursuant to the terms and conditions of County Ordinance No. 2013-19 and County Resolution No. 2013/305 for pipelines located in the unincorporated area of Martinez, as recommended by the Public Works Director. FISCAL IMPACT: The pipeline franchise will generate approximately $24,500 per year in revenue to the General Fund, commencing with calendar year 2016. The annual franchise payment will be calculated at the rate of $1.77 per cubic foot of pipeline within the County right-of-way. The number of cubic feet of pipeline subject to the franchise fee rate will be calculated by taking the area of the inside diameter of the pipeline plus 1” and multiplying it by the length of the pipeline within the County right-of-way. The annual franchise fee rate of $1.77 per cubic foot will be increased annually by the change in the Consumer Price Index, all Urban Consumers for the San Francisco-Oakland-San Jose Area (1982-84 = 100), with December 2012 (239.53) as the base CPI month. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Carrie Ricci (925) 313-2235 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 60 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:December 13, 2016 Contra Costa County Subject:Granting of a Pipeline Franchise to Plains Products Terminals LLC December 13, 2016 Contra Costa County Board of Supervisors 552 BACKGROUND: On August 13, 2013, this Board adopted Ordinance No. 2013-19 (establishing regulations for granting pipeline franchises in County rights-of-way) and Resolution No. 2013/305 (establishing pipeline franchise fee amounts). Plains Products Terminals LLC has filed a written application with the County, dated February 3, 2014 wherein it has requested the granting of a pipeline franchise for the transportation of gasoline, natural gas, and petroleum products pursuant to the terms and conditions of County Ordinance No. 2013-19 and County Resolution No. 2013/305. Plains Products Terminals LLC also provided a $5,000 deposit to cover all administrative costs associated with the granting of this pipeline franchise as required by Ordinance No. 2013-19 and Resolution No. 2013/305. Approval of Resolution No. 2016/670 will grant a pipeline franchise to Plains Products Terminals LLC for the pipelines shown in the table below for an initial term of 10 years. The pipelines were previously covered under existing County pipeline franchise agreements which have since expired. Pipeline Name Type Diameter Length Line 191 Gasoline 12"3,351 ft PG&E Connection to Martinez Terminal Natural Gas 6"3,523 ft Line 929 Petroleum 12"3,523 ft Line 930 Petroleum 16"3,523 ft CONSEQUENCE OF NEGATIVE ACTION: Plains Products Terminals LLC will not obtain the required authorization to operate and maintain their pipelines within the County right-of-way. CHILDREN'S IMPACT STATEMENT: AGENDA ATTACHMENTS Resolution No. 2016/670 Plains Products Exhibit 1 MINUTES ATTACHMENTS Signed Resolution No. 2016/670 December 13, 2016 Contra Costa County Board of Supervisors 553 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 12/13/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/670 IN THE MATTER OF a resolution of the Board of Supervisors of the County of Contra Costa authorizing the granting of a Pipeline Franchise to Plains Products Terminals LLC. The Board of Supervisors of the County of Contra Costa finds and declares: WHEREAS, on August 13, 2013, this Board adopted: Ordinance No. 2013-19 (establishing regulations for granting pipeline franchises in County rights-of-way), which became effective September 12, 2013; and Resolution No. 2013/305 (establishing pipeline franchise fee amounts). WHEREAS, Plains Products Terminals LLC has filed a written application with the County, dated February 3, 2014, wherein it has requested the granting of a pipeline franchise pursuant to the terms and conditions of County Ordinance No. 2013-19 and County Resolution No. 2013/305. WHEREAS, Plains Products Terminals LLC has identified four pipelines to be covered under the proposed pipeline franchise as: Line 191 – 12 inch diameter, 3,351 feet Gasoline,1. PG&E Connection to Martinez Terminal – 6 inch diameter, 3,523 feet Natural Gas,2. Line 929 – 12 inch diameter, 3,523 feet Petroleum,3. Line 930– 16 inch diameter, 3,523 feet Petroleum,4. WHEREAS, the pipelines to be covered under the pipeline franchise were covered under previous County pipeline franchises that have expired. WHEREAS, the County has reviewed the application as well as relevant documents, staff reports and recommendation and it is the intent of the Board to grant a pipeline franchise to Plains Products Terminals LLC pursuant to Ordinance 2013-19 and Resolution 2013/305. NOW, THEREFORE, BE IT RESOLVED: The Board of Supervisors of Contra Costa County finds and declares that the foregoing recitals are true and correct.1. Pursuant to Ordinance No. 2013-19, a franchise to operate a 12-inch diameter gasoline pipeline bisecting the County from east to west and crossing various County rights of way for a lineal distance of approximately 3,351 feet (Line 191) is hereby granted to Plains Products Terminals LLC, for a term of 10 years. 2. Pursuant to Ordinance No. 2013-19, a franchise to operate a 6-inch diameter natural gas pipeline bisecting the County from east to west and crossing various County rights of way for a lineal distance of approximately 3,523 feet (PG&E Connection to Martinez Terminal) is hereby granted to Plains Products Terminals LLC, for a term of 10 years. 3. Pursuant to Ordinance No. 2013-19, a franchise to operate a 12-inch diameter petroleum pipeline bisecting the County from east to west and crossing various County rights of way for a lineal distance of approximately 3,523 feet (Line 929) is hereby granted to Plains Products Terminals LLC, for a term of 10 years. 4. Pursuant to Ordinance No. 2013-19, a franchise to operate a 16-inch diameter petroleum pipeline bisecting the County from east to west and crossing various County rights of way for a lineal distance of approximately 3,523 feet (Line 930) is hereby granted to Plains Products Terminals LLC, for a term of 10 years. 5. The general location of the pipelines is depicted on the map attached hereto as Exhibit 1.6. The annual franchise payment to be paid pursuant to County Resolution 2013/305 shall be calculated at the rate of $1.77 per cubic foot of pipeline within the County right-of-way. The number of cubic feet of pipeline subject to the franchise fee 7. 5 December 13, 2016 Contra Costa County Board of Supervisors 554 per cubic foot of pipeline within the County right-of-way. The number of cubic feet of pipeline subject to the franchise fee rate will be calculated by taking the area of the inside diameter of the pipeline plus 1” and multiplying it by the length of the pipeline within the County right-of-way. The annual franchise fee rate of $1.77 per cubic foot will be increased annually by the change in the Consumer Price Index, all Urban Consumers for the San Francisco-Oakland-San Jose Area (1982-84 = 100), with December 2012 (239.53) as the base CPI month. The Director of Public Works, or her designee, is authorized to administer the pipeline franchise granted pursuant to this resolution. 8. The Resolution shall take effect upon the following:9. Within 30 days of the date of this Resolution, Plains Products Terminals LLC must file with the Public Works Department the following: (1) a written acceptance of the terms and conditions of the franchise granted pursuant to this Resolution, Ordinance No. 2013-19, and Resolution No. 2013/305; (2) a performance bond in the form approved by the Board; insurance coverage as required by Ordinance 2013-19. Contact: Carrie Ricci (925) 313-2235 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: December 13, 2016 Contra Costa County Board of Supervisors 555 C.60 December 13, 2016 Contra Costa County Board of Supervisors 556 December 13, 2016 Contra Costa County Board of Supervisors 557 6" PG&E Conn. to Martinez Terminal - Natural Gas12" Line 929 - Petroleum16" Line 930 - Petroleum(3,523 ft) 12" Line 191 - Gasoline(3,351 ft) MARTINEZ TERMINAL Sources: Esri, DeLorme, NAVTEQ, USGS, NRCAN, METI, iPC, TomTom 4 1:24,000 CONTRA COSTA COUNTY FRANCHISE MAP Sheet No.: 1/1EXHIBIT 1 0 1,000 2,000 3,000 4,000 5,000500Feet PLAINS PRODUCTS TERMINALS LLC December 13, 2016 Contra Costa County Board of Supervisors 558 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to issue Request for Proposals #1148 in an amount not to exceed $600,000, for the Family Preservation and Support Program for the period July 1, 2017 through June 30, 2018. FISCAL IMPACT: $600,000: County 30%, State 70%. BACKGROUND: The Family Preservation and Support Program (FPSP) provides ongoing case management services that engage and establish a positive rapport with families referred from existing Child Welfare cases who are experiencing multiple stressors impacting their ability to parent effectively, and who are consequently at risk of having their children placed in out of home care. FPSP services are community based to provide intensive short term, in-home case management services to families, including teen parents, adoptive and extended families, with active child welfare cases. FPSP services are designed to intensively engage and treat families that are referred to Child Welfare Services for child abuse and APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres, 925-313-1717 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 57 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:December 13, 2016 Contra Costa County Subject:Issue Request for Proposals (RFP) for the Family Preservation and Support Program December 13, 2016 Contra Costa County Board of Supervisors 559 BACKGROUND: (CONT'D) neglect in an effort to stabilize the family and where possible, prevent foster care placements. Services include, but are not limited to case management, psychosocial assessments, family needs assessments, and twenty-four (24) hour emergency response. CONSEQUENCE OF NEGATIVE ACTION: Without Board of Supervisors authorization to do so, the pending open bid process would not continue, resulting in the lack of funding released to the community. CHILDREN'S IMPACT STATEMENT: Contracts resulting from this Request for Proposals will support all five of the community outcomes established in the Children's Report Card: 1) "Children Ready for and Succeeding in School"; 2) "Children and Youth Healthy and Preparing for Productive Adulthood"; 3) "Families that are Economically Self Sufficient"; 4) "Families that are Safe, Stable and Nurturing"; and, 5) "Communities that are Safe and Provide a High Quality of Life for Children and Families" by providing ongoing case management services to address multiple family stressors impacting he ability to parent effectively. December 13, 2016 Contra Costa County Board of Supervisors 560 RECOMMENDATION(S): Approve and authorize the Employment and Human Services Director, or designee, to issue Request for Proposal #1147 in an amount not to exceed $1,600,000, for the Differential Response Program, Path 2 Case Management services for the period July 1, 2017 through June 30, 2018. FISCAL IMPACT: $1,600,000: 100% State BACKGROUND: The Differential Response Program, Path 2 Case Management provides early intervention in the lives of families who have had a report of abuse or neglect. The Differential Response Program will work with community-based and/or faith-based organizations to provide case management and home visiting services to high risk families to address the issues that brought the family to the attention of Children and Family Services. The goal is to provide services to impact the family's ability to safely care for their children and avoid the further need for interaction with and further investigation by Children and Family Services. CONSEQUENCE OF NEGATIVE ACTION: Without Board of Supervisors authorization, the open bid process would not continue, resulting in the lack of funding released to the community. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres, 925-313-1717 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 58 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:December 13, 2016 Contra Costa County Subject:Issue Request for Proposals for the Differential Response Program December 13, 2016 Contra Costa County Board of Supervisors 561 CHILDREN'S IMPACT STATEMENT: Contracts resulting from this Request for Proposals will support all five of the community outcomes established in the Children's Report Card: 1) "Children Ready for and Succeeding in School"; 2) "Children and Youth Healthy and Preparing for Productive Adulthood"; 3) "Families that are Economically Self Sufficient"; 4) Families that are Safe, Stable and Nurturing"; and, 5) "Communities that are Safe and Provide a High Quality of Life for Children and Families" by providing community based services to families to deter continued Children and Family Services intervention. December 13, 2016 Contra Costa County Board of Supervisors 562 RECOMMENDATION(S): ACCEPT the recommendation of the report of the Library Commission's revitalization sub-subcommittee to REAUTHORIZE the Library Commission through December 31, 2019. FISCAL IMPACT: There is no fiscal impact to the Library budget. BACKGROUND: In accordance with the Board of Supervisor’s policy, a Triennial Review of the Library Commission was conducted in 2015 by former County Librarian, Jessica Hudson. The review was prepared with and co-signed by the then-Chair of the Commission, Rodger Lum. The recommendations in the Triennial Report were listed, but not heard, on the Library Commission agenda in November, 2015. The topic was listed again and recommendations were presented verbally by Ms. Hudson at the Library Commission’s January, 2016 meeting. The written report was provided to Library Commission members at the March 24, 2016 Library Commission meeting and the Internal Operations Committee (IOC) on March 28, 2016. The Triennial Report recommended the IOC consider two alternatives: either sunsetting the Library Commission entirely, or, reauthorizing it with fewer members (by eliminating the alternate members and/or the 5 Special Representatives) and developing a renewed charge, mission and work plan. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Melinda Cervantes, 925-608-7701 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 62 To:Board of Supervisors From:Melinda Cervantes, County Librarian Date:December 13, 2016 Contra Costa County Subject:Library Commission Report Recommending Reauthorization through December 2019 December 13, 2016 Contra Costa County Board of Supervisors 563 BACKGROUND: (CONT'D) > At the March IOC meeting Supervisors determined that the Commission should continue in operation through the end of 2016, for a review of its charge, mission, proposed work, membership structure, and continuation going past 2016. In May 2016, the Board of Supervisors extended the Commission until the end of December 2016 to allow the Commission, The Mayors Conference and staff the time needed to conduct this review. At its May, 2016 meeting, the Contra Costa Mayors Conference also approved the extension of the Library Commission through the end of 2016. The Conference established an ad hoc committee of Mayors to review the matter and make further recommendations about the Library Commission to the Board of Supervisors and the Mayors. The County Librarian emailed an update to the Mayors Conference in December 2016 and a report will be presented at the January 2017 meeting. The IOC received an update at their September 26, 2016 meeting and also a copy of the Library Commission's draft revitalization report and a summary from the Interim County Librarian. The IOC reviewed and agreed with the recommendations from the Mayors Conference ad hoc committee, the Library Commission and the Library administration and CAO staff to reauthorize the Commission until the end of December, 2019, and directed library and county staff to bring reauthorization of the Commission and action a finalized Revitalization Report to the Board of Supervisors before the end of 2016. Recommendations of the IOC and proposed changes adopted by the Library Commission at their November 17, 2016 meeting are attached. CONSEQUENCE OF NEGATIVE ACTION: If Library Commission is not reauthorized, cities and various agencies will not be represented and the Library will no longer benefit from their advice. ATTACHMENTS Library Commission Ad Hoc Revitalization Committee Final Report December 13, 2016 Contra Costa County Board of Supervisors 564 1 CONTRA COSTA COUNTY LIBRARY COMMISSION AD -HOC REVITALIZATION COMMITTEE REPORT November 17, 2016 FINAL INTRODUCTION In 2012, the Contra Costa County Board of Supervisors (Board) instituted a triennial review process of all county boards and commissions. The review for the Contra Costa County Library Commission (Commission) was delayed from 2014 as the county librarian was new to that position. A report was written in Q4 2015 (approximately November as the report is undated). It was provided to the Commission at its March 24, 2016 meeting. It was then discussed at the County Internal Operations Committee (IOC) at its March 28, 2016 meeting. In response to the Triennial Report (Report), the Commission established an Ad Hoc Revitalization Committee. The Committee met three times on June 9, June 30 and August 18, 2016. The Committee members include: Alan B. Smith Chair, Kathy Gilcrest, Laura Canciamilla, Mary Ann Hoisington, Katherine Bracken, Brian Miller, and Peter Wilson. This report provides background on the Commission, results of the Committee’s deliberations including changes to the standard agenda and bylaws. Note: Bylaw changes must be approved by a two-thirds vote of the Commission, with the concurrence of the Board. The Commission can discuss revisions at this meeting. However, the Commission must wait at least one meeting before approving them. EXECUTIVE SUMMARY OF RECOMMENDED CHANGES This report focuses on the following recommendations: Agendas: Eliminate Commission Bookshelf “Items from the public” should be “Public Comment”. Show on the agenda if an item is for “Action”, “Discussion” etc. Bylaws: Commission to be “reinstated” (reauthorized) Revise membership and voting Continue six meetings per year Retain alternates Add new purpose to provide community level support and advocacy for Library services Technical revisions including revising duties Streamline minutes December 13, 2016 Contra Costa County Board of Supervisors 565 2 “REINSTATEMENT” The Commission’s term was set to expire June 30, 2016. At the March 28 IOC meeting, library staff was requested to prepare a Board Order extending the Commission to December 31, 2016 pending the Commission’s work on revising its bylaws etc. The full Board approved the extension in May. The Contra Costa Mayors Conference concurred at its June 2 meeting. The IOC received a report from library staff at its September 26 meeting. COMMISSION BACKGROUND The Commission was established in March 1991 for a two-year period. It has been “reinstated” (reauthorized) continuously since then. Originally, the Commission had 28 positions: One for each of the 18 cities including Richmond One for each of five Board of Supervisory districts Special representatives from the Friends Council, Central Labor Council, Office of Education, Contra Costa Council, and the Countywide Youth Commission Oakley was added after its July 1, 1999 incorporation, thus bringing the total positions to its present 29 The Countywide Youth Commission was sunsetted in 2010 and was replaced in 2012 by the Contra Costa Community College District The Contra Costa Council changed its name to the East Bay Leadership Council RECOMMENDED CHANGES Agenda Revisions: The following are the three agenda revisions the Committee recommends. They can be approved immediately by the Commission. Eliminate “The Commission Bookshelf”. This item has been on the agenda for at least 19 years. It was intended as an “ice breaker” for any commissioners who were shy about talking; as well as using time until a quorum was reached. Due to present meeting rules, it has outlived its purpose. “Items from the Public” will be renamed “Public Comment”. This is the term used by most other agencies (e.g. cities and the Board of Supervisors). By showing public comment, the public will more clearly understand their input is welcomed. Mark all agenda items as “Action”, Discussion” etc. on the agenda. Presently the word “action” is only shown on the green pages between the attachments. Not all know to look there, and the green page can be hard to read on-line. With this change, both commissioners and the public will know which items are for action. December 13, 2016 Contra Costa County Board of Supervisors 566 3 Responses to Report (Bylaws) The Report made several recommendations as follows: 1. Sunset the Commission The Commission voted at its January 29, 2016 meeting that it wanted to continue in existence. The IOC at its March 28 meeting did not concur with sunsetting the Commission and instructed library staff to proceed with a reinstatement board order as outlined above. 2. Bylaws Changes The Report states that library staff did not recommend any changes to the bylaws. The IOC and the Ad Hoc Committee recommend the following bylaws revisions. 3. Membership Reduction and Voting Both IOC and library staff recommended reducing membership. Thus, a letter was written toward that end by the Interim County Librarian and the Commission Chair and signed by the Chair. The letters were sent to the Special Representatives and the mayor of Richmond. They were mailed the week of June 20. They were asked if they wanted to 1) retain a voting membership, 2) be an ex-officio member without voting rights, or 3) no membership. The results are: Entity Regular Membership Ex-offico Membership No Membership City of Richmond X College District X East Bay Leadership Council X Friends Council X Office of Education X Central Labor Council X These changes will bring regular membership to 24. As a result the number of commissioners needed for a quorum will be 13. The Central Labor Council will be the only remaining Special Representative with a vote. When and if the Friends’ Council is reconstituted, the by-laws can be revised to also include them with a vote. However, since the Friends ’ Council does not presently exist, it is not possible to include them as a voting member. December 13, 2016 Contra Costa County Board of Supervisors 567 4 It is recommended that voting be by simple majority of all commissioners present when a quorum is achieved. The current method of voting by those representing city representatives and county representatives has never made any difference in the results. 4. Number of Meetings per Year The present bylaws state the Commission is to meet at least quarterly. The Committee recommends the number be retained at six. The Committee believes with a proper focus, there is adequate work for the Commission to continue as is. 5. Alternate Commissioners The Report stated that on average 35-40 Commissioners are at each meeting. The following shows the number of Commissioners attending the past nine meetings averages 27 including alternates. Meeting Date # Vacant # Alternates # Reg. Comm. Present # Alt. Present # Total Comm. 11/14 4 13 24 7 31 1/15 3 13 21 9 30 3/15 5 13 19 7 26 5/15 2 14 19 7 26 7/15 3 14 21 8 29 9/15 3 14 16 8 24 11/15 3 13 18 7 25 1/16 5 14 22 8 30 3/16 5 12 15 5 20 Source: Commission attendance roster from the minutes. Observations: At no point has the number attending been as high as shown in the Report. About half of the positions have alternates. About half of the alternates usually attend. The Committee voted to continue the practice of having alternates. It observed that some alternates are as active, or are more active than the regular commissioner. Also, by having alternates attend meetings the alternate is in a position to assume the regular voting position when required. Alternates also assist in achieving a quorum if the appointed commissioner is not present. It was noted, however, that given the smaller meeting room in the new location, alternates may need to sit in the audience. December 13, 2016 Contra Costa County Board of Supervisors 568 5 Commission Purpose The Report states: “The Library Commission…provides community level support and advocacy for Library services.” It is proposed that this become “Purpose F.” Technical Revisions Duties have been grouped under five topics as shown below. IV. DUTIES The Commission shall perform the following advisory functions: A. Planning 1. Participate in short and long range planning activities for libraries. 2. Monitor progress made in achieving goals set forth in plans adopted by the Board. Report and make recommendations to the Board and the County Librarian in this regard. B. Policy Review 1. Assist in the development of policies that the Commission and the County Librarian determine will improve the operations of, and services available, through the County Library. 2. Discuss and make recommendations on major policy issues. C. Finance 1. If the Commission has concerns or questions regarding the library budget, the Commission may make recommendations to the Board and the County Librarian. 2. Advocate and recommend the funding necessary to provide each level of service (e.g. hours of operation, check-out laptops, or other resources) proposed by the Commission, the Board, or the County Librarian, as the case may be. 3. Explore alternative methods of establishing stable and adequate funding for each level of service. Report the Commission’s findings, along with any related recommendations, to the Board or County Librarian. D. Community Outreach 1. Hold meetings that encourage the expression of community views on matters related to the County Library. 2. Participate in community activities supporting the library, such as friends of the library and library foundations, or city/town library advisory groups. 3. Provide community feedback to the County Librarian and Board of Supervisors. December 13, 2016 Contra Costa County Board of Supervisors 569 6 E. Other 1. Oversee the actions of committees of the Commission. 2. Submit reports to the Board and County Librarian when the Commission deems such reports to be timely and appropriate. 3. Performs other tasks and assignments that are referred to the Commission by the Board or County Librarian. Note: The Library Commission is specifically prohibited from undertaking any inquiry or investigation into the (i) personnel policies and practices, and (ii) day-to-day administrative operations of the County Library. Agenda Packets Current bylaws state that Commission packets are to be mailed. This will change to: “Commission packets will be provided electronically unless otherwise requested.” Elections Whenever the chair and/or vice chair position becomes vacant, an election to fill the vacancy shall occur at the next regularly scheduled commission meeting. Streamline Minutes The minutes will become shorter with the elimination of the Commission Bookshelf. Presently each time a commissioner is named in the minutes, the entity they represent is repeated. Since their entity represented is shown in the roster section, the entity does not need to be repeated throughout the minutes Minutes can use bullet points Commissioner Communications with Staff It is recognized staff time is limited. So as to help staff be as efficient as possible, communications for information shall be routed through the chair or a committee chair to the county librarian or designated staff. Commission Work Plan and Annual Report This document will be aligned with the Commission’s Purpose and Duties. Reinstatement During the Triennial Review of the Library Commission, when the term is extended, it is said to be “Reinstated.” The word “Reinstated” sounds as though the term has lapsed. It is proposed the word be changed to “Reauthorized.” December 13, 2016 Contra Costa County Board of Supervisors 570 7 CONCLUSION The Contra Costa County Library Commission is the only entity in the county whose sole purpose is to advise, advocate and support the County Librarian and the Board of Supervisors to provide library services. Adoption of the above revisions will facilitate a strong Commission and improve its ability to fulfill its Purposes and Duties. Note: This report including all revisions was approved by the Library Commission at its meeting of November 17, 2016. “NEVER TAKE YOUR LIBRARY FOR GRANTED” (anonymous) Report prepared by Alan B. Smith, with valuable assistance from Kathy Gilcrest and Peter Wilson. December 13, 2016 Contra Costa County Board of Supervisors 571 RECOMMENDATION(S): APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute the Memorandum of Understanding designating Zone 7 of the Alameda County Flood Control and Water Conservation District as the local Groundwater Sustainability Agency under the Sustainable Groundwater Management Act for the portion of the Livermore-Amador Valley Groundwater Basin (No. 2-10) that lies within Contra Costa County. FISCAL IMPACT: None to the General Fund. To date, the Water Agency has absorbed the costs to review the MOU, meet with County departments and coordinate the County's response with Zone 7. The MOU does not require the County take on any new specific responsibility related to the Sustainable Groundwater Management Act but any future plans related to groundwater sustainability will likely require the review of the Department of Conservation and Development (land use authority) and Environmental Health (well permitting authority) for consistency with the County's existing authority. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ryan Hernandez, (925) 674-7824 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: John Kopchik, DCD, Maureen Toms, DCD, Stephen Siptroth C. 59 To:Board of Supervisors From:TRANSPORTATION, WATER & INFRASTRUCTURE COMMITTEE Date:December 13, 2016 Contra Costa County Subject:Memorandum of Understanding Designating Zone 7 as the Local Groundwater Sustainability Agency December 13, 2016 Contra Costa County Board of Supervisors 572 BACKGROUND: The Sustainable Groundwater Management Act (SGMA) became effective on January 1, 2015. SGMA requires all high- and medium-priority basins, as designated by the California Department of Water Resources (DWR), be managed by a Groundwater Sustainability Agency (GSA). SGMA stipulates that a GSA be established for priority basins prior to July 1, 2017. As reported in March, a local public agency, or combination of local public agencies overlying a designated basin, may become a GSA if the agency(ies) has(ve) water supply, water management or land use responsibilities within a groundwater basin. The Livermore Valley (LV) basin, referred to by DWR in Bulletin 118 as the "Livermore-Amador Valley Groundwater Basin, Number 2-10", is a medium-priority groundwater basin. The majority of the LV basin underlies Alameda County with a small portion of the basin extending into Contra Costa County, see Attachment 1 & 2. SGMA designates Zone 7 of the Alameda County Flood Control and Water Conservation District (Zone 7) as the GSA for the portion of the LV basin within Alameda County. Zone 7 currently manages the LV basin under a Groundwater Management Plan, which was adopted in 2005. The Contra Costa County portion of the LV basin underlies the jurisdictions of the County, City of San Ramon, Contra Costa County Water Agency, East Bay Municipal Utility District (EBMUD) and the Dublin San Ramon Services District (DSRSD). Zone 7 proposes to serve as the GSA for the portion of the LV basin within Contra Costa County; but to do so must enter into an agreement with the parties that currently have water supply/management or land use jurisdiction. To that end, Zone 7 has prepared a draft Memorandum of Understanding (MOU), see Attachment 3, designating them as the Groundwater Sustainability Agency for the remaining portion of the LV basin in Contra Costa County. The MOU delegates “…all functions, powers, duties, and authority of a GSA conferred by SGMA.” Notwithstanding the MOU, the County maintains its well permitting and land use authority and EBMUD, DSRSD and the City of San Ramon also maintain their existing authorities as it relates to providing water service and land use. The MOU does not require the County to take on any new specific responsibilities related to SGMA for the LV basin and includes a provision that allows any party to terminate the agreement at any time. To date, all parties other than the County have received their Boards' approval to execute the MOU. County Counsel, Environmental Health Division of Health Services, the Department of Conservation and Development, and the Contra Costa County Water Agency were consulted prior to the preparation of this report. The Transportation, Water and Infrastructure Committee recommends the Board designate Zone 7 the local Groundwater Sustainability Agency for the portion of the Livermore Valley basin that lies within Contra Costa County and directed staff to provide an update to the Committee on the sustainable management of the LV basin every two years. CONSEQUENCE OF NEGATIVE ACTION: Absent Zone 7 becoming the Groundwater Sustainability Agency, the County may be found in violation of the Sustainable Groundwater Management Act. ATTACHMENTS LV Basin 2-10 LV Basin 2-10 CCC LV Basin 2-10 MOU December 13, 2016 Contra Costa County Board of Supervisors 573 Contra Costa CountyAlamedaCountyDecember 13, 2016Contra Costa County Board of Supervisors574 O G:\fldctl\Groundwater\CASGEM\CCC GW Basins @ CCAC Line.mxd Date: 1/14/2016 by M. Boucher 1 in = 0.197 miles Groundwater Basin Priority Priority Medium Parcels IMAGE.IMG_CCC_COLOR2008_4IN RGB Red: Band_1 Green: Band_2 Blue: Band_3 2-10LIVERMORE VALLEY 2-7SAN RAMON VALLEY 2-10LIVERMORE VALLEY San Ramon Danville Sources: Esri, HERE, DeLorme, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, EsriJapan, METI, Esri China (Hong Kong), swisstopo, MapmyIndia, © OpenStreetMap contributors, and the GIS User Community§¨¦I 6 8 0 §¨¦I 6 8 0 S a n R am o n V a l l e y S a n R am o n V a l l e y Legend DWR Groundwater Basins City Limit (outline) Parcels County Boundary Groundwater Basin Priority Priority High Medium Low Very Low Not Input Attachment 2 December 13, 2016 Contra Costa County Board of Supervisors 575 MEMORANDUM OF UNDERSTANDING AMONG ZONE 7 OF THE ALAMEDA COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT, CONTRA COSTA COUNTY, CONTRA COSTA COUNTY WATER AGENCY, CITY OF SAN RAMON, EAST BAY MUNICIPAL UTILITY DISTRICT AND DUBLIN SAN RAMON SERVICES DISTRICT This memorandum of understanding (MOU) is made and entered among Contra Costa County (CCC), Contra Costa County Water Agency (CCCWA), the City of San Ramon (San Ramon), the East Bay Municipal Utility District (EBMUD) and the Dublin San Ramon Services District (DSRSD) (together, the Five Parties) and Zone 7 of the Alameda County Flood Control and Water Conservation District (Zone 7) in consideration of the factual recitals and mutual obligations contained herein. WI TNE S S TH WHEREAS, the Sustainable Groundwater Management Act of 2014 (SGMA) requires the formation of Local Groundwater Sustainability Agencies (GSAs) and the adoption of Groundwater Sustainability Plans for high-and medium-priority basins within five to seven years; and WHEREAS, while the majority of the Livermore-Amador Valley Groundwater Basin (DWR Groundwater Basin No. 2-10, hereinafter referred to as "Basin No. 2-10"), a medium priority basin, lies within the boundaries of Alameda County and the jurisdiction of Zone 7, portions lie within the boundaries of Contra Costa County and the jurisdictions of CCC, CCCW A, San Ramon, DSRSD, and EBMUD; and WHEREAS, SGMA identified Zone 7 as the exclusive local agency to be the GSA for managing groundwater within its statutory boundaries (Water Code, § 10723, subd . (c)(1)(A)), and those statutory boundaries include the portion of Basin No. 2-10 lying within Alameda County, which comprises the majority of the basin; and 'VHEREAS, the Five Parties agree it would be prudent for Zone 7 io aiso manage the small remaining portion of Basin No. 2-10 that lies within the jurisdictions of CCC, CCCW A, San Ramon, DSRSD, and EBMUD to achieve effective groundwater management; and WHEREAS, it is in the interests of the Five Parties and Zone 7 to maintain current levels of jurisdictional authority while striving for holistic, sustainable groundwater basin management; and WHEREAS, it is mutually beneficial to create this agreement to establish a delegation of authority to allow Zone 7 to be the GSA for the remaining portion of Basin No. 2-10 within the jurisdictions of CCC, CCCW A, San Ramon, DSRSD, and EBMUD to assure sustainable groundwater management; 1 December 13, 2016 Contra Costa County Board of Supervisors 576 NOW, THEREFORE, the Five Parties and Zone 7 do hereby agree as follows: 1. Purposes of MOU. The purposes of this MOU are (1) for each of the Five Parties to agree to confer to Zone 7 certain Delegated Authority (as that term is defined in Paragraph 2.A below) within the Delegated Area (as that term is defined in Paragraph 3 below), and (2) for Zone 7 to agree to exercise the Delegated Authority within the Delegated Area. 2. Authority and Responsibility. A. Upon execution of this MOU, and upon final approval by California Department of Water Resources recognizing Zone 7 as the GSA responsible for the portion of Basin No. 2-10 lying within the area described in Paragraph 3 of this MOU, the Five Parties agree to delegate to Zone 7 all functions, powers, duties, and authority of a GSA conferred by SGMA. Notwithstanding any other provision of this MOU, the following authority shall not be delegated to Zone 7: (1) CCC shall continue to be the well permitting agency for all areas within its jurisdiction, (2) San Ramon and CCC shall continue to be the land use agencies for all areas within their respective jurisdictions, and (3) EBMUD and DSRSD shall continue to be the water supply agencies for all areas within their respective jurisdictions. The authority delegated by this Paragraph 2.A is referred to herein as the "Delegated Authority". B. Zone 7 agrees to assume and exercise all responsibilities required of a GSA, and to enforce all provisions and requirements contained in the Groundwater Sustainability Plan to be adopted for Basin No. 2-10 in accordance with SGMA. Zone 7 shall continue to monitor groundwater elevations within the Designated Area and to enter data into CASGEM as required in order to maintain grant eligibility. 3. Geographic Extent of Delegated Authority. The Delegated Authority shall have effect in that portion of Basin No. 2-10 which lies within the jurisdictional boundaries of each of the Five Parties, which portion is depicted in Exhibit A and is referred to herein as the "Delegated Area". 4. Records. Zone 7 shall provide each of the Five Parties copies of all documents, reports, studies and other records created in the course of its exercise of the Delegated Authority which affects or relates to groundwater management within the Delegated Area. CCC shall provide Zone 7 with copies of all well permits issued or environmental reports received (including well completion reports) and any water level measurements taken within the Delegated Area. Zone 7 and the Five Parties shall cooperate and coordinate in responding to requests made under the California Public Records Act regarding records related to groundwater management within the Delegated Area. 5. Term. This MOU becomes valid and effective immediately upon execution by each ofthe Five Parties and Zone 7 and shall remain in effect unless terminated pursuant to . Paragraph 9, below. 6. Entire Agreement. This MOU shall constitute the entire agreement among the Five Parties and Zone 7 relating to the delegation of authority provided by SGMA as relates to Basin No. 2-10. This MOU supersedes and merges all previous understandings, and all other agreements, written or oral, between the parties and sets forth the entire 2 December 13, 2016 Contra Costa County Board of Supervisors 577 understanding of the parties regarding the subject matter thereof. 7. Counterparts and Copies. This MOD may be executed in any number of counterparts, each of which may be deemed an original and all of which collectively shall constitute a single instrument. Photocopies, facsimile copies, and PDF copies of this MOD shall have the same force and effect as a wet ink original signature on this MOD. 8. Amendment. This MOD may be amended at any time by a written agreement duly executed by each of the Five Parties and Zone 7. 9. Termination. A. This MOD may be voluntarily terminated in full at any time by a writing signed by each of the Five Parties and Zone 7. B. Any of the Five Parties may elect to terminate its participation in this MOD at any time. Termination of such party's participation in this MOD shall not become effective until after both of the following have occurred: (1) the terminating party provides written notice to all other signatories to this MOD of its intent to terminate its participation, and (2) one year has elapsed following the date of such written notice, during which time the terminating party may make efforts to assume the GSA role for the portion of the Delegated Area within the terminating party's jurisdiction. The termination of any of the Five Parties' participation in this MOD shall not affect the continuing validity of the MOD with respect to the remaining signatories. C. Zone 7 may provide written notice to each of the Five Parties of its intent to terminate the Agreement, and the MOD shall cease to be of further effect one year following delivery of Zone 7' s notice, during which time Zone 7 shall continue to exercise the Delegated Authority within the Delegated Area to allow adequate time for the Five Parties to address GSA related requirements for their respective portions of the Delegated Area. 10 . Signatures. The individuals executing this MOD represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities. IN WITNESS WHEREOF, the parties hereto have executed this MOD as follows: CONTRA COSTA COUNTY By: _____________ _ President, BOS Dated: 3 ZONE 7 OF THE ALAMEDA COUNTY FLOOD CONTROL & WATER CONSERVATION DISTRICT December 13, 2016 Contra Costa County Board of Supervisors 578 CONTRA COSTA WATER AGENCY By: ___________ _ DUBLIN SAN RAMON SERVICES DISTRICT By: _________ -,-----__ 4 CITY OF SAN RAMON By: ------------ EAST BAY MUNICIPAL UTILITY DISTRICT By: ______________ _ Richard Sykes Dated: Director of Water and Natural Resources December 13, 2016 Contra Costa County Board of Supervisors 579 RECOMMENDATION(S): ACCEPT the Treasurer's Quarterly Investment Report ("the 'Report") as of September 30, 2016, as recommended by the County Treasurer-Tax Collector. FISCAL IMPACT: None BACKGROUND: Government Code Section 53646 requires the County Treasurer to prepare quarterly reports to the Board of Supervisors describing County investments including type, par value, cost, and market value. Attached please find the report covering the period July 1, 2016 through September 30, 2016. As of September 30, 2016, the par value, cost, and market value of Contra Costa County Investment Pool were $2,665,942,010.76, $2,664,640,891.92, and $2,670,163,410.27, respectively. The weighted yield to maturity was 0.90% and the weighted average days to maturity were 248 days. As of September 30, 2016, The Treasurer’s investment portfolio was in compliance with Government Code 53600 et. seq. and with the Treasurer’s current investment policy. Historical activities combined with future cash flow projections indicate that the County has sufficient liquidity to meet its obligations for the next six months. However, the State’s deferral policies and budget deficit could have a significant impact on the County’s cash flow for the next six months. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/13/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ronda Boler, (925) 957-2806 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 13, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 64 To:Board of Supervisors From:Russell Watts, Treasurer-Tax Collector Date:December 13, 2016 Contra Costa County Subject:Treasurer's Quarterly Investment Report as of September 30, 2016 December 13, 2016 Contra Costa County Board of Supervisors 580 December 13, 2016 Contra Costa County Board of Supervisors 581