HomeMy WebLinkAboutMINUTES - 12062016 - (3)
CALENDAR FOR THE BOARD OF COMMISSIONERS
BOARD CHAMBERS ROOM 107, COUNTY ADMINISTRATION BUILDING
651 PINE STREET
MARTINEZ, CALIFORNIA 94553-1229
CANDACE ANDERSEN, CHAIR
MARY N. PIEPHO, VICE CHAIR
JOHN GIOIA
KAREN MITCHOFF
FEDERAL D. GLOVER
FAY NATHANIEL
JANNEL GEORGE-ODEN
JOSEPH VILLARREAL, EXECUTIVE DIRECTOR, (925) 957-8000
PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO
AN ITEM THAT IS ON THE AGENDA, WILL BE LIMITED TO TWO (2) MINUTES.
The Board Chair may reduce the amount of time allotted per speaker at the beginning of each item or public comment period
depending on the number of speakers and the business of the day.
Your patience is appreciated.
A closed session may be called at the discretion of the Board Chair.
Staff reports related to open session items on the agenda are also accessible on line at www.co.contra-costa.ca.us.
AGENDA
December 6, 2016
1:30 P.M. Convene and call to order.
CONSIDER CONSENT ITEMS: (Items listed as C.1 through C.8 on the following agenda ) -
Items are subject to removal from the Consent Calendar by request from any
Commissioner or on request for discussion by a member of the public. Items removed from
the Consent Calendar will be considered with the Discussion Items.
DISCUSSION ITEMS
D. 1 CONSIDER Consent Items previously removed.
D. 2 PUBLIC COMMENT (2 Minutes/Speaker)
D.3 HEARING to consider adopting Resolution No. 5203 titled the "PHA Certification
of Compliance with the PHA Plans and Related Regulations: Board Resolution to
Accompany the PHA 5-Year and Annual PHA Plan" approving the Public Housing
Agency (PHA) Annual Plan for fiscal year 2018, including revisions to the
Admissions and Continued Occupancy Plan and the Section 8 Administrative Plan.
ADJOURN
CONSENT ITEMS:
C.1 ADOPT the 2017 meeting schedule for the Housing Authority of the County of
Contra Costa Board of Commissioners, which has been coordinated with the Contra
County County Board of Supervisors' meeting schedule.
C.2 RECEIVE the Housing Authority of the County of Contra Costa’s investment report
for the quarter ending September 30, 2016.
C.3 DENY claim filed by Constance Gutierrez.
C.4 APPROVE and AUTHORIZE the Executive Director of the Housing Authority of
the County of Contra Costa, or designee, to execute a contract with the City of
Pittsburg in an amount not to exceed $158,000 to provide the Housing Authority’s
El Pueblo public housing development with additional law enforcement services for
the period July 1, 2016 through June 30, 2017; and RATIFY payments previously
made to the City of Pittsburg in the amount of $36,646.74 for such services provided
during the period July 1 through September 30, 2016.
C.5 APPROVE and AUTHORIZE the Executive Director of the Housing Authority, or
designee, to execute a contract with AMS.NET, Inc. (AMS), in an amount not to
exceed $150,000 to upgrade the Housing Authority’s data and voicemail networks.
C.6 APPROVE and AUTHORIZE the Executive Director of the Housing Authority of
the County of Contra Costa, or designee, to execute a contract with Contra Costa
County in an amount not to exceed $493,000 to provide the Housing Authority’s
Bayo Vista and Las Deltas public housing developments with additional Sheriff's
Department law enforcement services for the period beginning July 1, 2016 and
ending June 30, 2017; and RATIFY payments previously made to the Contra Costa
County Sheriff's Department in the amount of $67,687.84 for such services provided
during the period July 1 through August 31, 2016.
C.7 APPROVE and AUTHORIZE the Executive Director of the Housing Authority of
the County of Contra Costa, or his designee, to enter into a three-year software and
support services agreement with YARDI Systems, Inc., in the amount not to exceed
of $433,611; and to execute the necessary documents and amendments to implement
this contract.
C.8 ACCEPT report on the Community Relations grant received by the Sheriff's Office
for Bayo Vista in Rodeo.
GENERAL INFORMATION
GENERAL INFORMATION
Persons who wish to address the Board of Commissioners should complete the form provided for
that purpose and furnish a copy of any written statement to the Clerk.
All matters listed under CONSENT ITEMS are considered by the Board of Commissioners to be
routine and will be enacted by one motion. There will be no separate discussion of these items
unless requested by a member of the Board or a member of the public prior to the time the
Commission votes on the motion to adopt.
Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair
calls for comments from those persons who are in support thereof or in opposition thereto. After
persons have spoken, the hearing is closed and the matter is subject to discussion and action by the
Board.
Comments on matters listed on the agenda or otherwise within the purview of the Board of
Commissioners can be submitted to the office of the Clerk of the Board via mail: Board of
Commissioners, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913; or via the
County’s web page: www.co.contracosta.ca.us, by clicking “Submit Public Comment” (the last
bullet point in the left column under the title “Board of Commissioners.”)
The County will provide reasonable accommodations for persons with disabilities planning to
attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at
(925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk,
Room 106. Copies of taped recordings of all or portions of a Board meeting may be purchased
from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900,
to make the necessary arrangements.
Applications for personal subscriptions to the monthly Board Agenda may be obtained by calling
the Office of the Clerk of the Board, (925) 335-1900. The monthly agenda may also be viewed on
the County’s internet Web Page: www.co.contra-costa.ca.us
The Closed session agenda is available each month upon request from the Office of the Clerk of the
Board, 651 Pine Street, Room 106, Martinez, California, and may also be viewed on the County’s
Web Page.
AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings.
RECOMMENDATIONS
OPEN the public hearing on the Housing Authority's Annual Plan for fiscal year 2018, RECEIVE testimony, and
CLOSE the public hearing.
ADOPT Resolution No. 5203 titled the "PHA Certification of Compliance with the PHA Plans and Related
Regulations: Board Resolution to Accompany the PHA 5-Year and Annual PHA Plan" approving the Public Housing
Agency (PHA) Annual Plan for fiscal year 2018, including revisions to the Admissions and Continued Occupancy
Plan and the Section 8 Administrative Plan.
BACKGROUND
Any local, regional or state agency that receives funds to operate a federal public housing or housing choice voucher
(Section 8) program must submit a Public Housing Agency (PHA) Plan. The PHA Plan is a template that outlines
public housing agency policies, programs, operations, and strategies for meeting local housing needs and goals.
There are two parts to the PHA Plan: the Five-Year Plan, which each PHA submits to the U.S. Department of
Housing and Urban Development (HUD) once every fifth PHA fiscal year, and the Annual Plan, which is submitted
to HUD every year.
The Five-Year Plan describes the agency’s mission and the long-term goals for achieving that mission over the
subsequent five years. The Annual Plan provides details about the PHA’s current programs and the resident
population served, as well as the PHA’s strategy for addressing the housing needs of currently assisted families and
Action of Board On: 12/06/2016 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF
COMMISSIONERS
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: December 6, 2016
Joseph Villarreal, Executive Director
By: , Deputy
cc:
D.3
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:December 6, 2016
Contra
Costa
County
Subject:PUBLIC HOUSING AGENCY ANNUAL PLAN FOR FISCAL YEAR 2018
BACKGROUND (CONT'D)
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the larger community. The Annual Plan also serves as the PHA’s yearly request for grants to support
improvements to public housing buildings (through the Capital Fund Program).
As required by HUD, Housing Authority (HACCC) staff provided public notice of this hearing in the Contra
Costa Times on October 8 and 10, 2016. Staff met with the agency’s Resident Advisory Board (RAB) on October
5, 2016, October 12, 2016, November 21, 2016, and November 29, 2016 to discuss the proposed Plan. The RAB
approved the proposed changes to the Annual Plan.
The following sections discuss the major changes proposed by staff to the Annual Plan, its elements and to
HACCC’s policies.
Public Housing
The changes proposed to HACCC's Admissions and Continued Occupancy Plan are as follows:
All VAWA references will be modified to include the addition of “sexual assault” and “affiliated
individual” where required pursuant to VAWA 2013
All references to a disabled person will be modified to read person with a disability.
All references to race, color, creed, religion, sex, national origin, age, disability, familial status or sexual
orientation will be modified to include the addition of gender identity or sexual orientation.
Public Housing properties being converted to Project Based Rental Assistance (PBRA) under the Rental
Demonstration (RAD) program will follow the HUD Multi-family Housing program rules and guidance
provided in Occupancy Requirements of Subsidized Multifamily Housing Programs (4350.3).
The income disallowance applies for a straight 24 month period with a clear start and end date, regardless
of whether a family maintains continual employment during the 24-month period. A tenant can only use the
earned income disallowance benefit once in his or her lifetime.
EID is portable. If the tenant leaves housing where rent is subsidized by an EID-covered program and
moves to other housing where rent is also subsidized by an EID-covered program, the benefit continues to
be available to the tenant with the same rules applying as if the tenant remained in their original housing.
HACCC has set its flat rents to 90% of the applicable FMR.
Changed screening language to read: Is subject to screening for suitability and criminal activity as set forth
in §2.14 and §2.15 of this ACOP;
Revised language about when Flat Rents must be documented and when HACCC can opt to re-examine
resident's income.
Added the following language: H earing Officer: A person selected in accordance with 24 CFR §966.53
and this Section to hear grievances and render decisions with respect thereto.
Changed language to read: Any violent criminal activity or drug-related criminal activity on or off HACCC
premises as defined and incorporated in the Lease; or
Modified language to read: Complainant, using the Formal Hearing Notice form, of the date and time of the
hearing. Such notice shall also explain the procedure to be used during the grievance hearing.
Removed the CFR reference on when a family fails to request an informal hearing
Revised transfer policy to allow for reimbursement of moving expenses for families forced to move from
their unit to make an accessible unit available to a disabled family
Modified language regarding when a hearing must be scheduled and clarified that written notification must
be give about the time, place and procedures governing the hearing
Removed the reference to a Hearing Panel from the following language: The hearing officer(s) may render
a decision without proceeding with the hearing if they determine that the issue has been previously decided
in another proceeding.
Modified the language regarding who must attend a hearing: The hearing shall be attended by the resident,
a representative of HACCC, the hearing officer(s) and any witnesses.
Added the following language: If any of the above persons fail to appear at the scheduled hearing, the
hearing officer(s) may postpone the hearing for no more than five business days or make a determination
that the party’s request for relief should be denied.
Changed record retention language to read: HACCC shall retain a copy of the decision in the
Complainant’s folder. HACCC shall maintain a log of all hearing officer decisions and make that log
available upon request of the hearing officer, prospective Complainants, or a prospective Complainant’s
representative.
The decision of the hearing officer(s) shall be enforced unless within 30 business days of said decision the
HACCC Board of Commissioners determines that:
HACCC will notify the complainant of any such determination.
Modified the hearing decision language to read as follows: A decision by the hearing officer(s) or Board of
Commissioners which denies the relief requested by the Complainant in whole or in part shall not limit in
any way the Complainant’s legal rights in any subsequent court proceeding or judicial review.
Added the following language: The formal review will be heard by the Hearing Officer(s), who are
appointed by the Executive Director or designee in accordance with the ACOP.
Revised the transfer priority order to reflect the renewed priority of RAD and Demo/Dispo-related
development activity.
Added RAD and Section 18 Demo/Dispo-related development activity to the list of authorized reasons to
transfer from public housing units.
Added language indicating that for RAD and Section 18 Demo/Dispo-related transfers only HACCC shall
consider other Public Housing units and/or Housing Choice Vouchers for relocation of the families.
Added clarifying language that RAD and Section 18 Demo/Dispo-related transfers will not be limited to
only one transfer
Capital Fund
The Capital Fund program provides PHAs with annual funding from HUD for public housing development,
financing and modernization as well as for management improvements and security costs. Capital fund dollars
cannot be used for luxury improvements, direct social services, costs funded by other HUD programs or any other
ineligible activities as determined by HUD on a case-by-case basis. PHAs must report annually on how they plan
to use outstanding capital funds as part of the PHA Plan process.
The proposed PHA Plan shows ongoing and planned capital fund activity. The following projects have been
drafted for HACCC’s Federal Fiscal Year (FFY) 2015, 2016, and 2017 capital funding in the proposed PHA Plan:
$1,441,000 for relocation costs during the RAD disposition of Las Deltas in North Richmond.
$414,000 for non-routine maintenance repairs (ordinary maintenance items such as window and flooring
replacement or electrical repair where the scale of damage is beyond the scope of day-to-day maintenance)
at various properties.
$391,000 for site improvements to all properties, including ADA and landscape modernization.
$214,000 for unscheduled and emergency unit modernization and site improvements at various properties.
$214,000 for unscheduled and emergency unit modernization and site improvements at various properties.
$120,000 for roof replacement at Vista del Camino in San Pablo.
$97,000 for phased unit exterior modernization at Kidd Manor in San Pablo.
$90,000 for office, networking and computer equipment for on-site management offices at various
properties.
$81,000 for phased interior modernization at Hacienda in Martinez.
$75,000 for phased unit exterior modernization at Casa de Mañana in Oakley.
$59,000 for new appliances at various properties.
$50,000 for phased interior modernization at Elder Winds in Antioch.
$25,000 for metal roofing repairs at Casa de Serena in Bay Point.
$20,000 for construction and rehabilitation of on-site management offices at various properties.
Housing Choice Voucher
The Administrative Plan will be updated as follows:
Refined the definition of a reasonable accommodation - it is an adjustment made to a rule, policy, practice,
or service that allows a person with a disability to have equal access to the HCV program.
Clarified that for families requiring a higher payment standard, HACCC can make reasonable
accommodations to the FMR for a disabled person/family up to 120 % of the Fair Market Rent.
Revised Wait List process to reflect that the wait list will open every 24 months and purged after 24 months
so that a new wait list can be created.
Clarified that for families requiring a higher utility allowance, HACCC can make a reasonable
accommodation to the Utility Allowance for a disabled person/family to use the actual size of the family's
unit rather than the family's voucher size.
Removed the reference to "common law" marriage as an example of a marriage partner.
Clarified language about when a child under 6 years of age must document and disclose their SSN - within
90 days of the effective date of the initial HAP contract.
Removed the reference to "arrests" as a reason for denying an applicant assistance. Language refers only to
convictions but can use arrests to investigate whether applicant or participant engage in criminal activity.
Modified the language regarding the admission preference of formerly homeless families working with
designated homeless providers throughout the County of Contra Costa to permit up to 50 households to be
assisted as a set aside.
Added language to clarify how a Residency Preference on the waiting list can be verified
Revised the language to reflect HUD's new policy on the Earned Income Disregard (EID). Now permits that
100% of earned income be disregarded for first 12 months and 50% of earned income be disregarded for
second 12 months. New regulations limit the lifetime use of EID to a 24 month period.
Revised language to state that college tuition and fees are defined in the same manner in which the
Department of Education defines tuition and fees.
Clarified that staff must only make copies of original documents when completing a family's certification.
If the original document is not available, then staff can use secondary verification to authenticate a copy.
For families with fixed income sources, inserted language that HACCC shall be using the cost of living
adjustment or current rate of interest to the previously verified or adjusted income amount to determine the
new amount. Fixed income sources include SSA, SSI, SDI, Federal, state, local, or private pension plans;
annuities or other retirement benefit programs, insurance policies, disability or death benefits, or other
similar types of periodic receipts; or any other source of income subject to adjustment by a verifiable
COLA or current rate of interest. However, every 3 years, 3rd party verification is required.
Assets under $5,000 can be self-certified by the family. However every third year , third party verifications
are required.
Added clarifying language that HACCC shall not charge owners for HQS inspections and will not use
alternative inspection standards.
Revised language regarding when rent reasonableness is required to state: whenever there is a 10%
reduction in the published FMR in effect 60 days before the contract anniversary. This is an increase from
the previous amount of 5 %.
Added language to the plan regarding the regulations governing Enhanced Vouchers which permit the
payment standard for a unit in a property where the owner is opting out of the HUD Multi-Family Subsidy
Program to be the new increased rent the owner has requested of the family. This permits the family to
remain housed in their existing unit without any financial hardship.
Clarified that when the FMR changes, it will be effective 60 days after the effective date of the new HUD
FMR publication by HUD. For FMRs that results in Payment Standards that are outside the HUD permitted
range, adjustments will be made to the payment standard within 60 days of the FMR effective date for all
New Contracts. For all other transactions, the pre-adjusted higher Payment Standard will remain in place as
long as the family continues to live in the same unit.
Clarified the language regarding utility allowance schedules: Single Family Dwellings - no shared walls;
Duplex/Townhouse/Row House - one or more shared walls; Apartments - 3 or more units in a building; and
Manufactured Homes.
A complete copy of the proposed PHA Plan and attachments as well as the Administrative Plan and ACOP are
available for review at HACCC’s main office.
FISCAL IMPACT
No direct financial impact.
CONSEQUENCE OF NEGATIVE ACTION
Should the Board of Commissioners elect not to approve the PHA Plan, HACCC will be out of compliance with
HUD requirements and may not receive any funding via HUD’s Capital Fund program until the PHA Plan has
been submitted to, and approved by, HUD. HUD may also impose additional sanctions beyond the withholding of
Capital Fund moneys.
ATTACHMENTS
HA Resolution No. 5203_HUD 50077
Form 50075
Attachment A
Attachment B
Attachment C
Attachment R
Plan Checklist CA0117
Plan Checklist CA0116
RAD Las Deltas Relocation Plan
HUD 50075-1
Page 1 of 2 formHUD-50077-ST-HCV-HP(12/2014)
Certifications of Compliance with
PHA Plans and Related Regulations
(Standard, Troubled, HCV-Only, and
High Performer PHAs)
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 02/29/2016
RESOLUTION NO. 5203
PHA Certifications of Compliance with the PHA Plan and Related Regulations including
Required Civil Rights Certifications
Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other
authorized PHA official if there is no Board of Commissioners, I approve the submission of the___ 5-Year and/or_XXX_ Annual PHA
Plan for the PHA fiscal year beginning _April 1, 2017_, hereinafter referred to as” the Plan”, of which this document is a part and
make the following certifications and agreements with the Department of Housing and Urban Development (HUD) in connection wit h
the submission of the Plan and implementation thereof:
1. The Plan is consistent with the applicable comprehensive housing affordability strategy (or any plan incorporating such
strategy) for the jurisdiction in which the PHA is located.
2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent with the applicable
Consolidated Plan, which includes a certification that requires the preparation of an Analysis of Impediments to Fair Housing
Choice, for the PHA's jurisdiction and a description of the manner in which the PHA Plan is consistent with the applicable
Consolidated Plan.
3. The PHA has established a Resident Advisory Board or Boards, the membership of which represents the residents assisted by
the PHA, consulted with this Resident Advisory Board or Boards in developing the Plan, including any changes or revisions
to the policies and programs identified in the Plan before they were implemented, and considered the recommendations of the
RAB (24 CFR 903.13). The PHA has included in the Plan submission a copy of the recommendations made by the Resident
Advisory Board or Boards and a description of the manner in which the Plan addresses these recommendations.
4. The PHA made the proposed Plan and all information relevant to the public hearing available for public inspection at least 45
days before the hearing, published a notice that a hearing would be held and conducted a hearing to discuss the Plan and
invited public comment.
5. The PHA certifies that it will carry out the Plan in conformity with Title VI of the Civil Rights Act of 1964, the Fair Housing
Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with Disabilities Act of 1990.
6. The PHA will affirmatively further fair housing by examining their programs or proposed programs, identifying any
impediments to fair housing choice within those programs, addressing those impediments in a reasonable fashion in view of
the resources available and work with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively
further fair housing that require the PHA's involvement and by maintaining records reflecting these analyses and actions.
7. For PHA Plans that includes a policy for site based waiting lists:
The PHA regularly submits required data to HUD's 50058 PIC/IMS Module in an accurate, complete and timely manner
(as specified in PIH Notice 2010-25);
The system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in
which to reside, including basic information about available sites; and an estimate of the period of time the applicant
would likely have to wait to be admitted to units of different sizes and types at each site;
Adoption of a site-based waiting list would not violate any court order or settlement agreement or be inconsistent with a
pending complaint brought by HUD;
The PHA shall take reasonable measures to assure that such a waiting list is consistent with affirmatively furthering fair
housing;
The PHA provides for review of its site-based waiting list policy to determine if it is consistent with civil rights laws a nd
certifications, as specified in 24 CFR part 903.7(c)(1).
8. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act
of 1975.
9. The PHA will comply with the Architectural Barriers Act of 19 68 and 24 CFR Part 41, Policies and Procedures for the
Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped.
10. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968, Empl oyment
Opportunities for Low-or Very-Low Income Persons, and with its implementing regulation at 24 CFR Part 135.
___________________________________________________________________________________________________________
Page 2 of 2form HUD-50077-ST-HCV-HP(12/2014)
11. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable.
12. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24
CFR 5.105(a).
13. The PHA will provide the responsible entity or HUD any documentation that the responsible entity or HUDneeds to carry out
its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58 or
Part 50, respectively.
14. With respect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate requirements under
Section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act.
15. The PHA will keep records in accordance with 24 CFR 85.20 and facilit ate an effective audit to determine compliance with
program requirements.
16. The PHA will comply with the Lead-Based Paint Poisoning Prevention Act, the Residential Lead-Based Paint Hazard
Reduction Act of 1992,and 24 CFR Part 35.
17. The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost Principles for State,
Local and Indian Tribal Governments), 2 CFR Part 225, and 24 CFR Part 85 (Administrative Requirements for Grants and
Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments).
18. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilize
covered grant funds only for activities that are approvable under the regulations and included in its Plan.
19. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is
available for public inspection. All required supporting documents have been made available for public i nspection along with
the Plan and additional requirements at the primary business office of the PHA and at all other times and locations identifie d
by the PHA in its PHA Plan and will continue to be made available at least at the primary business office of the PHA.
22. The PHA certifies that it is in compliance with applicable Federalstatutory and regulatory requirements , including the
Declaration of Trust(s).
Housing Authority of the County of Contra Costa CA011
PHA Name PHA Number/HA Code
X Annual PHA Plan for Fiscal Year 2018_
_____ 5-Year PHA Plan for Fiscal Years 20____ - 20____
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, i s true and accurate.Warning: HUD will
prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012 ; 31 U.S.C. 3729, 3802).
_______________________________________________________________________________________________________________________________________
Name of Authorized Official Title
CANDACE ANDERSEN CHAIR, BOARD OF COMMISSIONERS
Signature Date December 6, 2016
______________________________________________________________________________
Page 1 of 4 form HUD-50075 (4/2008)
PHA 5-Year and
Annual Plan
U.S. Department of Housing and Urban
Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 4/30/2011
1.0
PHA Information
PHA Name: Housing Authority of the County of Contra Costa (HACCC) PHA Code:CA011
PHA Type: Small High Performing Standard HCV (Section 8)
PHA Fiscal Year Beginning: (MM/YYYY): 04/2017
2.0
Inventory (based on ACC units at time of FY beginning in 1.0 above)
Number of PH units: ___1,177______________ Number of HCV units: ___6,910_________
3.0
Submission Type
5-Year and Annual Plan X Annual Plan Only 5-Year Plan Only
4.0
PHA Consortia PHA Consortia: (Check box if submitting a joint Plan and complete table below.)
Participating PHAs PHA
Code
Program(s) Included in the
Consortia
Programs Not in the
Consortia
No. of Units in Each
Program
PH HCV
PHA 1:
PHA 2:
PHA 3:
5.0
5-Year Plan. Complete items 5.1 and 5.2 only at 5-Year Plan update.
5.1 Mission. State the PHA’s Mission for serving the needs of low-income, very low-income, and extremely low income families in the PHA’s
jurisdiction for the next five years:
To provide high quality affordable housing solutions and to promote self-sufficiency for low-income people of Contra Costa County.
5.2
Goals and Objectives. Identify the PHA’s quantifiable goals and objectives that will enable the PHA to serve the needs of low-income and very
low-income, and extremely low-income families for the next five years. Include a report on the progress the PHA has made in meeting the goals
and objectives described in the previous 5-Year Plan.
HACCC’S Goals are to:
Expand the Supply of Assisted Housing
Improve the Quality of Assisted Housing
Provide an Improved Living Environment
Promote Self-sufficiency and Asset Development of Families and Individuals
Ensure Equal Opportunity in Housing
Expand literacy across all agency housing program participants
See Attachment A for a progress report on meeting these goals over the past five years.
______________________________________________________________________________
Page 2 of 4 form HUD-50075 (4/2008)
6.0
PHA Plan Update
(a) Identify all PHA Plan elements that have been revised by the PHA since its last Annual Plan submission:
The following Plan elements have been revised since HACCC’s last Annual Plan submission:
HACCC added the following item to its Public Housing Admissions and Continued Occupancy Plan:
See Attached B
HACCC added the following items to Administrative Plan:
See Attached C
(b) Identify the specific location(s) where the public may obtain copies of the 5-Year and Annual PHA Plan. For a complete list of PHA Plan
elements, see Section 6.0 of the instructions.
3133 Estudillo Street Martinez, CA (Main administrative office).
990 A Rosemary Lane, Oakley, CA (Oakley AMP office)
875 El Pueblo Avenue, Pittsburg, CA (El Pueblo AMP office)
1601 North Jade Street, Richmond, CA (North Richmond AMP office)
#2 California Street, Rodeo, CA (Rodeo AMP office)
2870 Howe Road, Martinez, CA (Main HCV Office)
www.contracostahousing.org (HACCC website)
www.hud.gov/offices/pih/pha/approved (HUD website - available after HUD approval)
7.0
Hope VI, Mixed Finance Modernization or Development, Demolition and/or Disposition, Conversion of Public Housing, Homeownersh ip
Programs, and Project-based Vouchers. Include statements related to these programs as applicable.
a) HOPE VI or Mixed Finance Modernization or Development. HACCC has contracted with CSG Advisors in order to identify funding
mechanisms to rehabilitate or redevelop all of its public housing properties. HACCC’s goal is to preserve or increase the num ber of
housing units affordable to public housing eligible families (regardless of whether they remain public housing specifically) and to
provide adequate funding for these units over the long term. HACCC continues to evaluate and consider its options for develop ment
and preservation of its public housing portfolio. Addressing its needs may include applying for additional RAD, Choice
Neighborhoods, a Phase II Energy Performance Contract or any other appropriate HUD programs. HACCC has already been awarded
RAD funding for 214 units at Las Deltas in North Richmond (CA011-006, CA011-009A, CA011-009B). HACCC may also seek state
and local funding through bonds, tax credits or any other available programs.
b) Conversion of Public Housing. HACCC has contracted with CSG Advisors in order to identify funding mechanisms to rehabilitate or
redevelop all of its public housing properties. If CSG’s analysis shows that a viable plan does not exist to adequately fund rehabilitation
and ongoing maintenance at any of HACCC’s public housing properties, HACCC may submit voucher conversion applications for any
of its public housing properties. HACCC also may submit applications to HUD for any other conversion funding programs that become
available.
c) Homeownership. HACCC currently offers a homeownership voucher program.
d) Project-based Vouchers. HACCC has already committed 434 project-based vouchers (PBV). In addition, HACCC has conditionally
approved 384 PBV units for thirteen projects, of which 214 units are committed to the RAD Program, as replacement housing for units
removed from the public housing inventory at Las Deltas. The use of PBVs is consistent with HACCC’s PHA Plan. Among HACCC’s
goals are to expand the supply of assisted housing and to increase assisted housing choices. By utilizing PBVs from HACCC, developers
are able to leverage funding and produce additional units of new or modernized affordable housing. HACCC plans to award PBV
funding throughout its jurisdiction in order to provide affordable housing options for clients in as broad a geographic area as possible.
HACCC may also utilize PBVs in any other public housing redevelopment/repositioning projects it may undertake.
8.0 Capital Improvements. Please complete Parts 8.1 through 8.3, as applicable.
8.1
Capital Fund Program Annual Statement/Performance and Evaluation Report. As part of the PHA 5-Year and Annual Plan, annually
complete and submit the Capital Fund Program Annual Statement/Performance and Evaluation Report, form HUD-50075.1, for each current and
open CFP grant and CFFP financing.
See attached.
8.2
Capital Fund Program Five-Year Action Plan. As part of the submission of the Annual Plan, PHAs must complete and submit the Capital Fund
Program Five-Year Action Plan, form HUD-50075.2, and subsequent annual updates (on a rolling basis, e.g., drop current year, and add latest year
for a five year period). Large capital items must be included in the Five-Year Action Plan.
See attached.
8.3
Capital Fund Financing Program (CFFP).
Check if the PHA proposes to use any portion of its Capital Fund Program (CFP)/Replacement Housing Factor (RHF) to repay debt incurred to
finance capital improvements.
______________________________________________________________________________
Page 3 of 4 form HUD-50075 (4/2008)
9.0
Housing Needs. Based on information provided by the applicable Consolidated Plan, information provided by HUD, and other generally available
data, make a reasonable effort to identify the housing needs of the low-income, very low-income, and extremely low-income families who reside in
the jurisdiction served by the PHA, including elderly families, families with disabilities, and households of various races and ethnic groups, and
other families who are on the public housing and Section 8 tenant-based assistance waiting lists. The identification of housing needs must address
issues of affordability, supply, quality, accessibility, size of units, and location.
Based on the most recent Consolidated Plan for the County (2010-2015), 43.4% of low-income renters, 56.8% of very low-income renters and 70%
of extremely low-income renters (a total of 42,801 households) in the Consortium did not have adequate housing in 2010. This means that these
households paid more than 30% of their income for rent, lived in overcrowded units or lived in substandard housing conditions.
Based on 2010 data, only 35% of households in Contra Costa County were renters. Renting is most prevalent among White househ olds at 44.1%
followed by Latino/Hispanic households at 24.7%, African American households at 16.3% , and Asian households at 10.3%. Households claiming
more than one race totaled 3.3%. Among renters in the County, 81.7% spend more than 30% of their income on rent and 98.7% sp end more than
50%. Almost no low-income renters in the County have affordable rents.
Of the households in the 31-50 percent of the AMI range, 87.8 percent (334 households) of the Black/African American, and 84.7 percent (1,369
households) of Hispanic households have a disproportionate housing problem. The least affected across all income levels are White households,
although 70 percent have a housing need.
The number of Contra Costa HOME Consortium households with a severe housing problem is 59,340, which represents about 43 perc ent of all
households below 100 percent AMI. While all racial/ethnic groups experience housing problems at particular income levels, there are three grou ps
experiencing disproportionate housing need throughout the income spectrum. At the extremely low-income range (0-30 percent AMI), 81 percent of
all households have a severe housing need, and 88 percent (185 households) of Pacific Islanders experience a disproportionate need. At the low-
income range (30-50 percent AMI), 48 percent of all households experience a housing need, while 58 percent of Hispanics experience a
disproportionate severe housing need. At the moderate-income range (50-80 percent AMI), 32 percent of all households experience a housing need,
while 46 percent of Pacific Islanders experience a disproportionate housing need. At the median income range (80-100 percent AMI), 20 percent of
all households have a housing need, and an incredible 74 percent of Pacific Islanders experience a disproportionate severe housing need.
Cost burden is defined as paying more than 30 percent of a household's income for housing. Severe cost burden is paying more than 50 percent of
the household income for housing costs. In Contra Costa, 44 percent of all households are either cost burdened, or severely c ost burdened. Pacific
Islanders (473 households, or 37 percent) have a disproportionate cost burden. Both Black/African Americans (6,459 households, 28.8 percent) and
Hispanics (14,343 households, 28.9 percent) experience disproportionate severe cost burden.
There are 29,715 households with incomes at or less than 30 percent of the AMI with a housing problem. American Indians, Alaska Natives (140
households) have a disproportionate need. There are 24,762 households with incomes between 30 and 50 percent of the AMI with a housing
problem. Black/African American (2,394 households) have a disproportionate need. There are 23,555 households with incomes between 50 and 80
percent of the AMI with a housing problem. Pacific Islanders (150 households) have a disproportionate need.
There are 25,010 households with incomes at or less than 30 percent of the AMI with a severe housing problem. Pacific Islanders (185 households )
have a disproportionate need. There are 16,142 households with incomes between 30 and 50 percent of the AMI with a housing pr oblem. Hispanics
(5,214 households) have a disproportionate need. There are 11,869 households with incomes between 50 and 80 percent of the AM I with a housing
problem. Pacific Islanders (80 households) have a disproportionate need.
46.2% of the County’s renter households live in overcrowded housing. Among racial and ethnic groups reported in the Census, Latino/Hispanic
households are most likely to live in crowded conditions in the County with 12.8% in such conditions.
According to 2010 U.S. Census Data, the population of seniors 65 and older from 2000 to 2010 increased from 107,272 to 130, 432 in Contra Costa
County, an increase of 21.5 percent. According to the American Community Survey (2008-12), 21.3 percent of households were headed by seniors.
The three jurisdictions with the largest share of senior households are Walnut Creek (37.5 percent), Moraga (33.3 percent), and Orinda (30.9
percent) (ACS Data 2008-2012). Of the total County's senior population, nearly 35 percent have a disability limitation. Of all the jurisdictions in the
County, San Pablo (51.1 percent), Pittsburg (46 percent), and Oakley (46.2 percent) have the highest share of senior populati ons living with
disabilities.
There are only approximately 10,200 assisted rental units affordable to lower-income households, of which, over 950 are at risk of converting to
market rate housing. Over 7,000 beds in 473 residential care facilities are available for individuals with special needs, (such as frail elderly and
persons with disabilities) who cannot live independently in conventional housing. However, this is significantly less than the population of frail
elderly, disabled, and others who may need a supportive housing environment.
Due to the ongoing gap in the availability of affordable housing, the County Consortium has assigned a high priority to new housing construction,
homeownership assistance, and housing rehabilitation, particularly for households earning less than 50 percent of the area median income.
Two final measures of need are seen in HACCC’s most recent housing choice voucher and public housing wait list openings. In November, 2008
the voucher wait list opening attracted nearly 40,000 families who applied for 6,000 positions on the wait list. In September 2010, nearly 17,000
families applied for the wait list for HACCC’s 1,177 unit public housing program. In 2017, both housing choice voucher and public housing wait
list will open to general public.
This summary of the need for affordable housing in HACCC’s jurisdiction is based on County’s Consolidated Plan, Census Data, data from the
California Budget Project and the Authority’s Wait List.
______________________________________________________________________________
Page 4 of 4 form HUD-50075 (4/2008)
9.1
Strategy for Addressing Housing Needs. Provide a brief description of the PHA’s strategy for addressing the housing needs of families in the
jurisdiction and on the waiting list in the upcoming year. Note: Small, Section 8 only, and High Performing PHAs complete only for Annual
Plan submission with the 5-Year Plan.
Lease Public Housing units to families on the public housing wait list .
Issue vouchers to families on the HCV wait list.
Award project-based vouchers to developers creating or preserving affordable housing.
Partner with the County to the extent permitted by HUD regulations to award project-based vouchers to developers receiving affordable
housing funding from the County.
Attempt to increase HACCC’s total affordable housing units as the Authority repositions its public housing stock.
Continue to contract with the City of Antioch to manage their rental rehabilitation program, which helps to preserve and expand the
supply of affordable housing.
Continue to operate the Authority’s self-sufficiency programs despite surpassing HUD’s participation/graduation requirements in an
effort to stabilize and solidify the financial positions of families currently on the program while freeing existing housing subsidies for
new families.
10.0
Additional Information. Describe the following, as well as any additional information HUD has requested.
(a) Progress in Meeting Mission and Goals. Provide a brief statement of the PHA’s progress in meeting the mission and goals desc ribed in the 5-
Year Plan.
See Attachment A
(b) Significant Amendment and Substantial Deviation/Modification. Provide the PHA’s definition of “significant amendment” and “substantial
deviation/modification”
Changes to rent policies
Changes to admission policies
Changes to organization of any waiting list
Changes in the use of the Capital Fund
Any change regarding the demolition, disposition or conversion designation of a property
(c) As part of the Rental Assistance Demonstration (RAD), HACCC is redefining the definition of a substantial deviation from the PHA Plan to
exclude the following RAD-specific items:
1. The decision to convert to either Project Based Rental Assistance or Project Based
Voucher Assistance;
a. Changes to the Capital Fund Budget produced as a result of each approved RAD
Conversion, regardless of whether the proposed conversion will include use of
additional Capital Funds;
b. Changes to the construction and rehabilitation plan for each approved RAD
conversion; and
c. Changes to the financing structure for each approved RAD conversion.
______________________________________________________________________________
Page 5 of 4 form HUD-50075 (4/2008)
11.0
Required Submission for HUD Field Office Review. In addition to the PHA Plan template (HUD-50075), PHAs must submit the following
documents. Items (a) through (g) may be submitted with signature by mail or electronically with scanned signatures, but electronic submission is
encouraged. Items (h) through (i) must be attached electronically with the PHA Plan. Note: Faxed copies of these documents will not be accepted
by the Field Office.
(a) Form HUD-50077, PHA Certifications of Compliance with the PHA Plans and Related Regulations (which includes all certifications relating
to Civil Rights)
(b) Form HUD-50070, Certification for a Drug-Free Workplace (PHAs receiving CFP grants only)
(c) Form HUD-50071, Certification of Payments to Influence Federal Transactions (PHAs receiving CFP grants only)
(d) Form SF-LLL, Disclosure of Lobbying Activities (PHAs receiving CFP grants only)
(e) Form SF-LLL-A, Disclosure of Lobbying Activities Continuation Sheet (PHAs receiving CFP grants only)
(f) Resident Advisory Board (RAB) comments. Comments received from the RAB must be submitted by the PHA as an attachment to the PHA
Plan. PHAs must also include a narrative describing their analysis of the recommendations and the decisions made on these r ecommendations.
(g) Challenged Elements
(h) Form HUD-50075.1, Capital Fund Program Annual Statement/Performance and Evaluation Report (PHAs receiving CFP grants only)
(i) Form HUD-50075.2, Capital Fund Program Five-Year Action Plan (PHAs receiving CFP grants only)
______________________________________________________________________________________________________________________________________
Page 1 of 3 Instructions form HUD-50075 (2008)
_______________________________________________________________________________________________________________________________________
This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added a new section 5A to the U.S. Housing Act
of 1937, as amended, which introduced 5-Year and Annual PHA Plans. The 5-Year and Annual PHA plans provide a ready source for interested parties to locate basic
PHA policies, rules, and requirements concerning the PHA’s operations, programs, and services, and informs HUD, families served by the PHA, and members of t he
public of the PHA’s mission and strategies for serving the needs of low-income and very low-income families. This form is to be used by all PHA types for submission
of the 5-Year and Annual Plans to HUD. Public reporting burden for this information collection is estimated to average 12.68 hours per response, including the time for
reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD
may not collect this information, and respondents are not required to complete this form, unless it displays a currently vali d OMB Control Number.
Privacy Act Notice. The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title
12, U.S. Code, Section 1701 et seq., and regulations promulgated there under at Title 12, Code of Federal Regulations. Responses to the collection of information are
required to obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality
________________________________________________________________________________________________________________________
Instructions form HUD-50075
Applicability. This form is to be used by all Public Housing Agencies
(PHAs) with Fiscal Year beginning April 1, 2008 for the submission of their
5-Year and Annual Plan in accordance with 24 CFR Part 903. The previous
version may be used only through April 30, 2008.
1.0 PHA Information
Include the full PHA name, PHA code, PHA type, and PHA Fiscal Year
Beginning (MM/YYYY).
2.0 Inventory
Under each program, enter the number of Annual Contributions Contract
(ACC) Public Housing (PH) and Section 8 units (HCV).
3.0 Submission Type
Indicate whether this submission is for an Annual and Five Year Plan, Annual
Plan only, or 5-Year Plan only.
4.0 PHA Consortia
Check box if submitting a Joint PHA Plan and complete the table.
5.0 Five-Year Plan
Identify the PHA’s Mission, Goals and/or Objectives (24 CFR 903.6).
Complete only at 5-Year update.
5.1 Mission. A statement of the mission of the public housing agency
for serving the needs of low-income, very low-income, and extremely
low-income families in the jurisdiction of the PHA during the years
covered under the plan.
5.2 Goals and Objectives. Identify quantifiable goals and objectives
that will enable the PHA to serve the needs of low income, very low-
income, and extremely low-income families.
6.0 PHA Plan Update. In addition to the items captured in the Plan
template, PHAs must have the elements listed below readily available to
the public. Additionally, a PHA must:
(a) Identify specifically which plan elements have been revised
since the PHA’s prior plan submission.
(b) Identify where the 5-Year and Annual Plan may be obtained by
the public. At a minimum, PHAs must post PHA Plans,
including updates, at each Asset Management Project (AMP)
and main office or central off ice of the PHA. PHAs are
strongly encouraged to post complete PHA Plans on its official
website. PHAs are also encouraged to provide each resident
council a copy of its 5-Year and Annual Plan.
PHA Plan Elements. (24 CFR 903.7)
1. Eligibility, Selection and Admissions Policies, including
Deconcentration and Wait List Procedures. Describe
the PHA’s policies that govern resident or tenant
eligibility, selection and admission including admission
preferences for both public housing and HCV and unit
assignment policies for public housing; and procedures for
maintaining waiting lists for admission to public housing
and address any site-based waiting lists.
2. Financial Resources. A statement of financial resources,
including a listing by general categories, of the PHA’s
anticipated resources, such as PHA Operating, Capital and
other anticipated Federal resources available to the PHA,
as well as tenant rents and other income available to
support public housing or tenant-based assistance. The
statement also should include the non-Federal sources of
funds supporting each Federal program, and state the
planned use for the resources.
3. Rent Determination. A statement of the policies of the
PHA governing rents charged for public housing and HCV
dwelling units.
4. Operation and Management. A statement of the rules,
standards, and policies of the PHA governing maintenance
management of housing owned, assisted, or operated by
the public housing agency (which shall include measures
necessary for the prevention or eradication of pest
infestation, including cockroaches), and management of
the PHA and programs of the PHA.
5. Grievance Procedures. A description of the grievance
and informal hearing and review procedures that the PHA
makes available to its residents and applicants.
6. Designated Housing for Elderly and Disabled Families.
With respect to public housing projects owned, assisted, or
operated by the PHA, describe any projects (or portions
thereof), in the upcoming fiscal year, that the PHA has
designated or will apply for designation for occupancy by
elderly and disabled families. The description shall
include the following information: 1) development name
and number; 2) designation type; 3) application status; 4)
date the designation was approved, submitted, or planned
for submission, and; 5) the number of units affected.
7. Community Service and Self-Sufficiency. A description
of: (1) Any programs relating to services and amenities
provided or offered to assisted families; (2) Any policies
or programs of the PHA for the enhancement of the
economic and social self-sufficiency of assisted families,
including programs under Section 3 and FSS; (3) How the
PHA will comply with the requirements of community
service and treatment of income changes resulting from
welfare program requirements. (Note: applies to only
public housing).
8. Safety and Crime Prevention. For public housing only,
describe the PHA’s plan for safety and crime prevention to
ensure the safety of the public housing residents. The
statement must include: (i) A description of the need for
measures to ensure the safety of public housing residents;
(ii) A description of any crime prevention activities
conducted or to be conducted by the PHA; and (iii) A
description of the coordination between the PHA and the
______________________________________________________________________________________________________________________________________
Page 2 of 3 Instructions form HUD-50075 (2008)
appropriate police precincts for carrying out crime
prevention measures and activities.
9. Pets. A statement describing the PHAs policies and
requirements pertaining to the ownership of pets in public
housing.
10. Civil Rights Certification. A PHA will be considered in
compliance with the Civil Rights and AFFH Certification
if: it can document that it examines its programs and
proposed programs to identify any impediments to fair
housing choice within those programs; addresses those
impediments in a reasonable fashion in view of the
resources available; works with the local jurisdiction to
implement any of the jurisdiction’s initiatives to
affirmatively further fair housing; and assures that the
annual plan is consistent with any applicable Consolidated
Plan for its jurisdiction.
11. Fiscal Year Audit. The results of the most recent fiscal
year audit for the PHA.
12. Asset Management. A statement of how the agency will
carry out its asset management functions with respect to
the public housing inventory of the agency, including how
the agency will plan for the long-term operating, capital
investment, rehabilitation, modernization, disposition, and
other needs for such inventory.
13. Violence Against Women Act (VAWA). A description
of: 1) Any activities, services, or programs provided or
offered by an agency, either directly or in partnership with
other service providers, to child or adult victims of
domestic violence, dating violence, sexual assault, or
stalking; 2) Any activities, services, or programs provided
or offered by a PHA that helps child and adult victims of
domestic violence, dating violence, sexual assault, or
stalking, to obtain or maintain housing; and 3) Any
activities, services, or programs provided or offered by a
public housing agency to prevent domestic violence,
dating violence, sexual assault, and stalking, or to enhance
victim safety in assisted families.
7.0 Hope VI, Mixed Finance Modernization or Development,
Demolition and/or Disposition, Conversion of Public Housing,
Homeownership Programs, and Project-based Vouchers
(a) Hope VI or Mixed Finance Modernization or Development.
1) A description of any housing (including project number (if
known) and unit count) for which the PHA will apply for HOPE
VI or Mixed Finance Modernization or Development; and 2) A
timetable for the submission of applications or proposals. The
application and approval process for Hope VI, Mixed Finance
Modernization or Development, is a separate process. See
guidance on HUD’s website at:
http://www.hud.gov/offices/pih/programs/ph/hope6/index.cfm
(b) Demolition and/or Disposition. With respect to public housing
projects owned by the PHA and subject to ACCs under the Act:
(1) A description of any housing (including project number and
unit numbers [or addresses]), and the number of affected units
along with their sizes and accessibility features) for which the
PHA will apply or is currently pending for demolition or
disposition; and (2) A timetable for the demolition or
disposition. The application and approval process for demolition
and/or disposition is a separate process. See guidance on HUD’s
website at:
http://www.hud.gov/offices/pih/centers/sac/demo_dispo/index.c
fm
Note: This statement must be submitted to the extent that
approved and/or pending demolition and/or disposition has
changed.
(c) Conversion of Public Housing. With respect to public
housing owned by a PHA: 1) A description of any building
or buildings (including project number and unit count) that
the PHA is required to convert to tenant-based assistance or
that the public housing agency plans to voluntarily convert;
2) An analysis of the projects or buildings required to be
converted; and 3) A statement of the amount of assistance
received under this chapter to be used for rental assistance or
other housing assistance in connection with such conversion.
See guidance on HUD’s website at:
http://www.hud.gov/offices/pih/centers/sac/conversion.cfm
(d) Homeownership. A description of any homeownership
(including project number and unit count) administered by
the agency or for which the PHA has applied or will apply
for approval.
(e) Project-based Vouchers. If the PHA wishes to use the
project-based voucher program, a statement of the projected
number of project-based units and general locations and how
project basing would be consistent with its PHA Plan.
8.0 Capital Improvements. This section provides information on a PHA’s
Capital Fund Program. With respect to public housing projects owned,
assisted, or operated by the public housing agency, a plan describing the
capital improvements necessary to ensure long-term physical and social
viability of the projects must be completed along with the required
forms. Items identified in 8.1 through 8.3, must be signed where
directed and transmitted electronically along with the PHA’s Annual
Plan submission.
8.1 Capital Fund Program Annual Statement/Performance and
Evaluation Report. PHAs must complete the Capital Fund
Program Annual Statement/Performance and Evaluation Report
(form HUD-50075.1), for each Capital Fund Program (CFP) to be
undertaken with the current year’s CFP funds or with CFFP
proceeds. Additionally, the form shall be used for the following
purposes:
(a) To submit the initial budget for a new grant or CFFP;
(b) To report on the Performance and Evaluation Report progress
on any open grants previously funded or CFFP; and
(c) To record a budget revision on a previously approved open
grant or CFFP, e.g., additions or deletions of work items,
modification of budgeted amounts that have been undertaken
since the submission of the last Annual Plan. The Capital
Fund Program Annual Statement/Performance and
Evaluation Report must be submitted annually.
Additionally, PHAs shall complete the Performance and
Evaluation Report section (see footnote 2) of the Capital Fund
Program Annual Statement/Performance and Evaluation (form
HUD-50075.1), at the following times:
1. At the end of the program year; until the program is
completed or all funds are expended;
2. When revisions to the Annual Statement are made,
which do not require prior HUD approval, (e.g.,
expenditures for emergency work, revisions resulting
from the PHAs application of fungibility); and
3. Upon completion or termination of the activities funded
in a specific capital fund program year.
8.2 Capital Fund Program Five-Year Action Plan
PHAs must submit the Capital Fund Program Five-Year Action
Plan (form HUD-50075.2) for the entire PHA portfolio for the first
year of participation in the CFP and annual update thereafter to
eliminate the previous year and to add a new fifth year (rolling
______________________________________________________________________________________________________________________________________
Page 3 of 3 Instructions form HUD-50075 (2008)
basis) so that the form always covers the present five-year period
beginning with the current year.
8.3 Capital Fund Financing Program (CFFP). Separate, written
HUD approval is required if the PHA proposes to pledge any
portion of its CFP/RHF funds to repay debt incurred to finance
capital improvements. The PHA must identify in its Annual and 5-
year capital plans the amount of the annual payments required to
service the debt. The PHA must also submit an annual statement
detailing the use of the CFFP proceeds. See guidance on HUD’s
website at:
http://www.hud.gov/offices/pih/programs/ph/capfund/cffp.cfm
9.0 Housing Needs. Provide a statement of the housing needs of families
residing in the jurisdiction served by the PHA and the means by which
the PHA intends, to the maximum extent practicable, to address those
needs. (Note: Standard and Troubled PHAs complete annually; Small
and High Performers complete only for Annual Plan submitted with the
5-Year Plan).
9.1 Strategy for Addressing Housing Needs. Provide a description of
the PHA’s strategy for addressing the housing needs of families in
the jurisdiction and on the waiting list in the upcoming year.
(Note: Standard and Troubled PHAs complete annually; Small
and High Performers complete only for Annual Plan submitted
with the 5-Year Plan).
10.0 Additional Information. Describe the following, as well as any
additional information requested by HUD:
(a) Progress in Meeting Mission and Goals. PHAs must
include (i) a statement of the PHAs progress in meeting the
mission and goals described in the 5-Year Plan; (ii) the basic
criteria the PHA will use for determining a significant
amendment from its 5-year Plan; and a significant
amendment or modification to its 5-Year Plan and Annual
Plan. (Note: Standard and Troubled PHAs complete
annually; Small and High Performers complete only for
Annual Plan submitted with the 5-Year Plan).
(b) Significant Amendment and Substantial
Deviation/Modification. PHA must provide the definition
of “significant amendment” and “substantial
deviation/modification”. (Note: Standard and Troubled
PHAs complete annually; Small and High Performers
complete only for Annual Plan submitted with the 5-Year
Plan.)
(c) PHAs must include or reference any applicable memorandum
of agreement with HUD or any plan to improve performance.
(Note: Standard and Troubled PHAs complete annually).
11.0 Required Submission for HUD Field Office Review. In order to be a
complete package, PHAs must submit items (a) through (g), with
signature by mail or electronically with scanned signatures. Items (h)
and (i) shall be submitted electronically as an attachment to the PHA
Plan.
(a) Form HUD-50077, PHA Certifications of Compliance with
the PHA Plans and Related Regulations
(b) Form HUD-50070, Certification for a Drug-Free Workplace
(PHAs receiving CFP grants only)
(c) Form HUD-50071, Certification of Payments to Influence
Federal Transactions (PHAs receiving CFP grants only)
(d) Form SF-LLL, Disclosure of Lobbying Activities (PHAs
receiving CFP grants only)
(e) Form SF-LLL-A, Disclosure of Lobbying Activities
Continuation Sheet (PHAs receiving CFP grants only)
(f) Resident Advisory Board (RAB) comments.
(g) Challenged Elements. Include any element(s) of the PHA
Plan that is challenged.
(h) Form HUD-50075.1, Capital Fund Program Annual
Statement/Performance and Evaluation Report (Must be
attached electronically for PHAs receiving CFP grants
only). See instructions in 8.1.
(i) Form HUD-50075.2, Capital Fund Program Five-Year
Action Plan (Must be attached electronically for PHAs
receiving CFP grants only). See instructions in 8.2.
1
ATTACHMENT A
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA PROGRESS IN
MEETING MISSION AND GOALS
Goal: Expand the Supply of Assisted Housing
Progress Report:
• Received 4 RAD awards for Las Deltas property in order to convert the 214 units to
project-based vouchers that can be leveraged to develop a greater number of new units;
• Awarded 188 units of project-based vouchers (PBV) and 214 units of Rental Assistance
Demonstration (RAD) PBV to 14 projects throughout Contra Costa County. These
vouchers (including the project-based vouchers) helped fund 702 units of new
affordable housing ();
• Continue to partner with County to maximize utilization of Shelter-Plus Care program.
Now serve over 325 households;
• Housed nearly 194 veteran households through the VASH program;
• Transitioned a 11-unit HUD Multi-Family housing development to Enhanced Vouchers;
• Successfully placed 3 households into the HCV Homeownership Program;
• Increased and maintained average occupancy from low 70% range at some properties to
98% or better at all properties save one (Las Deltas in North Richmond).
Future Actions
• Continue to offer and leverage project-based vouchers to spur affordable housing
development, particularly in conjunction with the County's HOME and CDBG loan
programs;
• Seek additional VASH funding. To date, HACCC has been awarded 127 VASH
Vouchers and continues to work with VA Medical Center to house veterans;
• Seek to project-base VASH vouchers by identifying developers who may be interested in
such funding if it becomes available;
• Continue to work with CSG Advisors in order to identify funding mechanisms to
rehabilitate or redevelop all of its public housing properties. If the analysis indicates
redevelopment or conversion to RAD or other project-based solutions are viable
options, then pursue such funding as a means to spur development of new affordable
housing in addition to rehabilitation/preservation of existing public housing;
• Work with the City of Antioch to identify funding to resume the funding of rental
rehabilitation loans
• Continue to work with homeless housing and service providers to develop a preference
for transitional housing graduates which will be operational in 2017;
• Seek any HUD funding for additional units that becomes available.
• Seek other relevant housing funds that become available.
2
Goal: Improve the Quality of Assisted Housing
Progress Report:
• Utilized over $7 million in capital funds to maintain properties including extensive
interior modernization at Bayo Vista and exterior modernizations at several large sites.
Entire properties were reroofed, repainted, or repaved. New windows, flooring, and
cabinetry replaced old components and security features (new site lighting and door
locks for example);
• New styles of interior finishes are being utilized in public housing units to upgrade the
appearance of units so that they more closely emulate market-rate units;
• As part of an ongoing rehabilitation process, HACCC has now rehabilitated almost all
offline units (with the exception of Las Deltas in North Richmond). Apart from Las
Deltas, every public housing property now has an average occupancy rate that is at or
above 98%;
• Work order turnaround times continue to improve through the implementation of new
processes;
• PASS scores for public housing unit inspections continue to improve.
Created a new medical office in the Bayo Vista development, operated in collaboration
with Life Long Medical services.
HACCC contracted with CSG Advisors in order to identify funding mechanisms to
rehabilitate or redevelop all of its public housing properties. HACCC now has a plan in
place to update and preserve existing public housing where it makes financial sense to
do so and to provide adequate funding for these units over the long term
Future Actions
• Based on the CSG plan, major modernization programs are expected to begin at one or
more of the public housing properties once sources of funding are identified and
secured. Based on preliminary analysis, modernization is expected to continue well
beyond the next five-year plan; A Phase II EPC may be considered as part of the
modernization process.
• Will continue to implement new styles of interior finishes in order to improve the
appearance of units;
• Phased site improvements at all public housing properties are in the planning stage.
Work will include supplemental ADA improvements and landscape modernization.
• Will continue to partner with regional housing authorities and cities to conduct landlord
workshops and informational meetings regarding the voucher program;
• HACCC will continue to improve work order turnaround time through automation
and training;
• HACCC will improve inspection protocols by implementing new software that will
more easily allow integrating the outcome of inspections into the work order system.
Will transition to handheld inspection devices for the HCV Program;
• HACCC staff will continue to emphasize good housekeeping and curb appeal with
tenants and maintenance staff;
3
Goal: Provide an Improved Living Environment
Progress Report:
• Provided funding for additional police/Sheriff patrols at three largest public housing
communities;
• Continue to work with several County and local agencies, coordinated funding so as to increase
Sheriff patrols throughout North Richmond, including the Authority's Las Deltas property;
• Continue services to coordinate direct voice communication devices to facilitate
communication between management staff and sheriff and local law enforcement officers at
these three public housing properties;
• Surveillance cameras continue to benefit two properties;
• Facilitated Neighborhood Watch and Block Captain programs at two public housing properties;
• Continue to operate the Young Adult Empowerment Center at Las Deltas. The Center provides
a variety of activities including recreational, job training, couns eling and library programs;
• Operate a separate youth recreational program (Project Pride) at Las Deltas ;
• Partnered with the County to offer Head Start facilities at four public housing properties;
• Partner with the YMCA to offer programs at Bayo Vista;
• Continued operation of a variety of other social, nutrition and service programs at our
properties.
• Providing medical services to public housing and low-income residents of the Rodeo area,
through a new medical office operated by Lifelong Medical at the Bayo Vista Development.
• Partnered with Sheriff's Office and YMCA to coordinate funding for one new deputy at Bayo
Vista Housing Development
Future Actions
• Seek to re-establish the Deconcentration Bonus in SEMAP;
• Seek to expand number of RAB meetings held annually;
• Utilize increased site presence by managers to encourage formation of more resident
councils;
• Utilize increased site presence by managers to hold more frequent meetings with tenants;
• Increase and improve common area lighting in all housing communities;
• Continue funding additional police/Sheriff patrols as long as budget permits;
• Continue to work with law enforcement to improve response time;
• Increase use of surveillance cameras as needed;
• Continue funding Young Adult Empowerment Center as long as budget permits;
• Continue funding Project Pride as long as budget permits;
• Seek to expand number of Head Start facilities;
• Seek funding to have Security Services at 2 public housing sites in East County
• Seek grants or other funding that will facilitate expanded services for HACCC's clients;
• Seek partnerships with local community agencies to increase and strengthen services offered
to public housing tenants and voucher clients;
4
• Continue to improve and enforce public housing screening policies and procedures.
Goal: Promote Self-sufficiency and Asset Development of Assisted Households
Progress Report:
• Since January of 2015, HACCC had 10 participants graduate from its FSS Program with over
$123,400 in escrow;
• Employed Section 3 hires through construction contracts, employment training and jobs
programs, or direct hires in a variety of contracts;
• Partnered with the Workforce Development Board to sign MOU that aligns common goals for
self-sufficiency for low income families in Contra Costa County;
• Continue to partner with REACH to utilize Section 3 employees to increase landscaping and
groundskeeping services to HACCC's property in North Richmond.
Future Actions
• Continue to operate HACCC's self-sufficiency programs despite surpassing HUD's
participation/graduation requirements;
• Expand voucher self-sufficiency services (if not escrow accounts) to public housing tenants
where feasible;
• Seek other funding that will facilitate expanded services for HACCC's clients;
• Expand the FSS Program Coordinating Committee (PCC) to seek partnerships with local
community agencies to increase and strengthen services offered to public housing tenants and
voucher clients;
• Provide or attract supportive services designed to improve resident employability;
• Provide or attract supportive services to increase independence for the elderly or families with
disabilities;
• Continue existing policies that permit voucher homeownership;
• Continue to enforce the Community Services Requirements policy;
• Provide Section 3 employment and training opportunities for residents where feasible
Goal: Ensure Equal Opportunity in Housing
Progress Report:
• Established a Reasonable Accommodation roundtable for both Public Housing and HCV
Managers
• Continue to train on the Violence Against Women Act for all HCV and public housing managers.
• Conducted Reasonable Accommodation training to all HCV and public housing staff;
Continue to train on Limited English Proficiency requirements for all HCV and public housing
managers.
5
• Continue to use other external and internal legal providers to conduct Fair Housing training for
staff.
Future Actions
• Provide updated fair housing and ADA training for all staff.
• Provide updated training on the Violence Against Women Act for all staff.
• Provide updated training on Limited English Proficiency requirements for all staff.
• Continue to expand network of service providers who can assist with outreach for day-to-day
client services, wait list openings and other events.
• Work with network of social service providers to conduct outreach to families and individuals
who are disabled, homeless or who have limited English proficiency when HACCC open its
HCV and public housing wait lists.
• Continue providing services in multiple languages as appropriate.
• Review and revise HACCC's existing reasonable accommodation policies and procedures as
needed.
Attachment B
Summary of ACOP Changes
All VAWA references will be modified to include the addition of “sexual assault” and
“affiliated individual” where required pursuant to VAWA 2013
All references to a disabled person will be modified to read person with a disability.
All references to race, color, creed, religion, sex, national origin, age, disability, familial
status or sexual orientation will be modified to include the addition of gender identity or
sexual orientation.
Public Housing properties being converted to Project Based Rental Assistance (PBRA) under the
Rental Demonstration (RAD) program will follow the HUD Multi-family Housing program rules
and guidance provided in Occupancy Requirements of Subsidized Multifamily Housing Programs
(4350.3).
The income disallowance applies for a straight 24 month period with a clear start and end
date, regardless of whether a family maintains continual employment during the 24-month
period. A tenant can only use the earned income disallowance benefit once in his or her lifetime.
EID is portable. If the tenant leaves housing where rent is subsidized by an EID-covered
program and moves to other housing where rent is also subsidized by an EID-covered program,
the benefit continues to be available to the tenant with the same rules applying as if the tenant
remained in their original housing.
HACCC has set its flat rents to 90% of the applicable FMR.
Changed screening language to read: Is subject to screening for suitability and criminal activity
as set forth in §2.14 and §2.15 of this ACOP;
Revised language about when Flat Rents must be documented and when HACCC can opt to re-
examine resident's income.
Added the following language: Hearing Officer: A person selected in accordance with 24
CFR §966.53 and this Section to hear grievances and render decisions with respect thereto.
Changed language to read: Any violent criminal activity or drug-related criminal activity on or
off HACCC premises as defined and incorporated in the Lease; or
Modified language to read: Complainant, using the Formal Hearing Notice form, of the date and
time of the hearing. Such notice shall also explain the procedure to be used during the grievance
hearing.
Removed the CFR reference on when a family fails to request an informal hearing
Revised transfer policy to allow for reimbursement of moving expenses for families forced to
move from their unit to make an accessible unit available to a disabled family
Modified language regarding when a hearing must be scheduled and clarified that written
notification must be give about the time, place and procedures governing the hearing
Removed the reference to a Hearing Panel from the following language: The hearing officer(s)
may render a decision without proceeding with the hearing if they determine that the issue has
Attachment B
Summary of ACOP Changes
been previously decided in another proceeding.
Modified the language regarding who must attend a hearing: The hearing shall be attended by
the resident, a representative of HACCC, the hearing officer(s) and any witnesses.
Added the following language: If any of the above persons fail to appear at the scheduled hearing,
the hearing officer(s) may postpone the hearing for no more than five business days or make a
determination that the party’s request for relief should be denied.
Changed record retention language to read: HACCC shall retain a copy of the decision in the
Complainant’s folder. HACCC shall maintain a log of all hearing officer decisions and make
that log available upon request of the hearing officer, prospective Complainants, or a prospective
Complainant’s representative.
The decision of the hearing officer(s) shall be enforced unless within 30 business days of said
decision the HACCC Board of Commissioners determines that:
HACCC will notify the complainant of any such determination.
Modified the hearing decision language to read as follows: A decision by the hearing officer(s)
or Board of Commissioners which denies the relief requested by the Complainant in whole or in
part shall not limit in any way the Complainant’s legal rights in any subsequent court proceeding
or judicial review.
Added the following language: The formal review will be heard by the Hearing Officer(s), who are
appointed by the Executive Director or designee in accordance with the ACOP.
Revised the transfer priority order to reflect the renewed priority of RAD and Demo/Dispo-
related development activity.
Added RAD and Section 18 Demo/Dispo-related development activity to the list of authorized
reasons to transfer from public housing units.
Added language indicating that for RAD and Section 18 Demo/Dispo-related transfers only
HACCC shall consider other Public Housing units and/or Housing Choice Vouchers for
relocation of the families.
Added clarifying language that RAD and Section 18 Demo/Dispo-related transfers will not be
limited to only one transfer
Attachment C
Summary of 2016 Administrative Plan Changes
Refined the definition of a reasonable accommodation - it is an adjustment made to a rule,
policy, practice, or service that allows a person with a disability to have equal access to the
HCV program.
Clarified that for families requiring a higher payment standard, HACCC can make
reasonable accommodations to the FMR for a disabled person/family up to 120 % of the
Fair Market Rent.
Revised Wait List process to reflect that the wait list will open every 24 months and purged
after 24 months so that a new wait list can be created.
Clarified that for families requiring a higher utility allowance, HACCC can make a
reasonable accommodation to the Utility Allowance for a disabled person/family to use the
actual size of the family's unit rather than the family's vo ucher size.
Removed the reference to "common law" marriage as an example of a marriage partner.
Clarified language about when a child under 6 years of age must document and disclose
their SSN - within 90 days of the effective date of the initial HAP contract.
Removed the reference to "arrests" as a reason for denying an applicant assistance.
Language refers only to convictions but can use arrests to investigate whether applicant or
participant engage in criminal activity.
Modified the language regarding the admission preference of formerly homeless families
working with designated homeless providers throughout the County of Contra Costa to
permit up to 50 households to be assisted as a set aside.
Added language to clarify how a Residency Preference on the waiting list can be verified
Revised the language to reflect HUD's new policy on the Earned Income Disregard (EID).
Now permits that 100 % of earned income be disregarded for first 12 months and 50 % of
earned income be disregarded for second 12 months. New regulations limit the lifetime
use of EID to a 24 month period.
Revised language to state that college tuition and fees are defined in the same manner in
which the Department of Education defines tuition and fees.
Clarified that staff must only make copies of original documents when completing a family's
certification. If the original document is not available, then staff can use secondary
verification to authenticate a copy.
For families with fixed income sources, inserted language that HACCC shall be using the
cost of living adjustment or current rate of interest to the previously verified or adjusted
income amount to determine the new amount. Fixed income sources include SSA, SSI,
SDI, Federal, state, local, or private pension plans; annuities or oth er retirement benefit
programs, insurance policies, disability or death benefits, or other similar types of periodic
receipts; or any other source of income subject to adjustment by a verifiable COLA or
current rate of interest. However, every 3 years, 3rd party verification is required.
Assets under $5000 can be self-certified by the family. However every third year , third
party verifications are required.
Added clarifying language that HACCC shall not charge owners for HQS inspections and
will not use alternative inspection standards.
Revised language regarding when rent reasonableness is required to state: whenever
there is a 10% reduction in the published FMR in effect 60 days before the contract
anniversary. This is an increase from the previous am ount of 5 %.
Added language to the plan regarding the regulations governing Enhanced Vouchers which
permit the payment standard for a unit in a property where the owner is opting out of the
HUD Multi-Family Subsidy Program to be the new increased rent the owner has requested
of the family. This permits the family to remain housed in their existing unit without any
financial hardship.
Clarified that when the FMR changes, it will be effective 60 days after the effective date of
the new HUD FMR publication by HUD. For FMRs that results in Payment Standards that
are outside the HUD permitted range, adjustments will be made to the payment standard
within 60 days of the FMR effective date for all New Contracts. For all other transactions,
the pre-adjusted higher Payment Standard will remain in place as long as the family
continues to live in the same unit.
Clarified the language regarding utility allowance schedules: Single Family Dwellings - no
shared walls; Duplex/Townhouse/Row House - one or more shared walls; Apartments - 3 or
more units in a building; and Manufactured Homes.
Attachment R – Rental Assistance Demonstration (RAD)
The Housing Authority of the County of Contra Costa (HACCC) is amending its (annual and/or
5-year) PHA Plan because it was a successful applicant in the Rental Assistance Demonstration
(RAD). As a result, HACCC will be converting the Las Deltas public housing units to off-site
Project Based Vouchers (PBV) under the guidelines of PIH Notice 2012-32, REV-1 and any
successor Notices. Upon conversion to Project Based Vouchers, HACCC will adopt the resident
rights, participation, waiting list and grievance procedures listed in Section 1.6 of PIH Notice
2012-32, REV-2; and Joint Housing Notice H-2014-09/PIH-2014-17 and Section 1.7 of PIH
Notice 2012-32, REV-2; and Joint Housing Notice H-2014-09/PIH-2014-17. Additionally,
HACCC certifies that it is currently compliant with all fair housing and civil rights
requirements.
RAD was designed by HUD to assist in addressing the capital needs of public housing by
providing HACCC with access to private sources of capital to repair and preserve its affordable
housing assets. Please be aware that upon conversion, HACCC‟s Capital Fund
Budget will be reduced by the pro rata share of Public Housing Developments converted as part
of the Demonstration, and that HACCC may also borrow funds to address their capital needs.
HACCC will be contributing Operating Reserves in the amount of $586,998 and Capital Funds
in the amount of $358,926 towards the conversion.
Below, please find specific information related to the Public Housing Development(s)
selected for RAD:
Development #1
Name of Public Housing
Development:
LAS DELTAS
PIC Development ID:
CA011700000-B
Conversion type (i.e., PBV or
PBRA):
PBV
Transfer of Assistance:
Creekview Terrace-
Church Lane and
Chattleton Lane, San
Pablo, CA
Robin Lane - 1149
Meadow Lane, Concord,
CA
Woods Grove - 850 E.
Leland Rd., Pittsburg, CA
Elaine Null - 112 Alves
Lane, Pittsburg, CA
Terrace Glen - 107 W.
20th Street, Antioch, CA
Pinecrest - 1945 Cavallo
Rd., Antioch, CA
Heritage Point - 1500
Fred Jackson Way,
Richmond, CA
Total Units:
Pre- RAD Unit Type (i.e.,
Family, Senior, etc.):
Post-RAD Unit Type if
different (i.e., Family, Senior,
Capital Fund allocation of
Development:
38 UNITS
FAMILY
etc.)
FAMILY and SENIOR
$233,452
Bedroom Type Number of Units Pre-
Conversion
Number of Units Post-
Conversion
Change in Number of
Units per Bedroom Type
and Why
(De Minimis Reduction,
Transfer of Assistance,
Unit Reconfigurations,
etc.)
Studio/Efficiency 0 0
TRANSFER TO PBV
OFFSITE AND CHANGE
UNIT CONFIGURATIONS
TO MEET NEED
One Bedroom 11 18
TRANSFER TO PBV
OFFSITE AND CHANGE
UNIT CONFIGURATIONS
TO MEET NEED
Two Bedroom 9 19
TRANSFER TO PBV
OFFSITE AND CHANGE
UNIT CONFIGURATIONS
TO MEET NEED
Three Bedroom 15 1
TRANSFER TO PBV
OFFSITE AND CHANGE
UNIT CONFIGURATIONS
TO MEET NEED
Four Bedroom 3 0
TRANSFER TO PBV
OFFSITE AND CHANGE
UNIT CONFIGURATIONS
TO MEET NEED
Five Bedroom 0
Six Bedroom 0
(If performing a Transfer of
Assistance):
(Explain how transferring waiting list)
All PBV properties have site-based wait lists. Original Wait List for Las Deltas will be
transferred to property and given priority for RAD replacement units.
Development #2
Name of Public Housing
Development:
LAS DELTAS ANNEX 1
PIC Development ID:
CA011600000-B
Conversion type (i.e., PBV or
PBRA):
PBV
Transfer of Assistance:
Creekview Terrace -
Church Lane and
Chattleton Lane, San
Pablo, CA
Total Units:
Pre- RAD Unit Type (i.e.,
Family, Senior, etc.):
Post-RAD Unit Type if
different (i.e., Family, Senior,
Capital Fund allocation of
Development:
86 UNITS
FAMILY
etc.)
SENIOR
$125,474
Bedroom Type Number of Units Pre-
Conversion
Number of Units Post-
Conversion
Change in Number of
Units per Bedroom Type
and Why
(De Minimis Reduction,
Transfer of Assistance,
Unit Reconfigurations,
etc.)
Studio/Efficiency 0 24
TRANSFER TO PBV
OFFSITE AND CHANGE
UNIT CONFIGURATIONS
TO MEET NEED
One Bedroom 15 62
TRANSFER TO PBV
OFFSITE AND CHANGE
UNIT CONFIGURATIONS
TO MEET NEED
Two Bedroom 14 0
TRANSFER TO PBV
OFFSITE AND CHANGE
UNIT CONFIGURATIONS
TO MEET NEED
Three Bedroom 49 0
TRANSFER TO PBV
OFFSITE AND CHANGE
UNIT CONFIGURATIONS
TO MEET NEED
Four Bedroom 8 0
TRANSFER TO PBV
OFFSITE AND CHANGE
UNIT CONFIGURATIONS
TO MEET NEED
Five Bedroom
Six Bedroom
(If performing a Transfer of
Assistance):
(Explain how transferring waiting list)
All PBV properties have site-based wait lists. Original Wait List for Las Deltas Annex
1 will be transferred to property and given priority for RAD replacement units.
Resident Rights, Participation, Waiting List and Grievance Procedures
PBV Resident Rights and Participation
1. No Re-screening of Tenants upon Conversion. Pursuant to the RAD statute, at
conversion, current households are not subject to rescreening, income eligibility, or
income targeting. Consequently, current households will be grandfathered for
conditions that occurred prior to conversion but will be subject to any ongoing
eligibility requirements for actions that occur after conversion. For example, a unit
with a household that was over-income at time of conversion would continue to be
treated as an assisted unit. Thus, 24 CFR § 982.201, concerning eligibility and
targeting, will not apply for current households. Once that remaining household
moves out, the unit must be leased to an eligible family.
2. Right to Return. Any resident that may need to temporarily be relocated to facilitate
rehabilitation or construction has a right to return to an assisted unit at the Covered
Project once rehabilitation or construction is completed. Permanent involuntary
displacement of residents may not occur as a result of a project‟s conversion of
assistance, including, but not limited to, as a result of a change in bedroom distribution, a
de minimis reduction of units, the reconfiguration of efficiency apartments, or the
repurposing of dwelling units in order to facilitate social service delivery. Where the
transfer of assistance to a new site is warranted and approved (see PIH Notice 2012-
32rev2, Section 1.2.A.12), residents of the Converting Project will have the right to reside
in an assisted unit at the new site once rehabilitation or construction is complete.
3. Renewal of Lease. Since publication of the PIH Notice 2012-32 Rev 1, the regulations
under 24 CFR § 983.257(b)(3) have been amended. Under RAD, the Project Owner
must renew all leases upon lease expiration, unless cause exists. Consequently, 24 CFR
983.257(b)(3) will not apply. This provision must be incorporated by the PBV owner into
the tenant lease or tenancy addendum, as appropriate.
4. Phase-in of Tenant Rent Increases. If a tenant‟s monthly rent increases by more
than the greater of 10 percent or $25 purely as a result of conversion, the rent increase
will be phased in over 3 or 5 years. To implement this provision, HUD is specifying
alternative requirements for section 3(a)(1) of the Act, as well as 24 CFR § 983.3
(definition of “total tenant payment” (TTP)) to the extent necessary to allow for the
phase-in of tenant rent increases. HACCC must create a policy setting the length of the
phase in period at three years, five years or a combination depending on circumstances.
For example, a PHA may create a policy that uses a three year phase-in for smaller
increases in rent and a five year phase-in for larger increases in rent. This policy must be
in place at conversion and may not be modified after conversion.
The method described below explains the set percentage-based phase-in a Project
Owner must follow according to the phase-in period established. For purposes of this
section “standard TTP” refers to the TTP calculated in accordance with regulations at
24 CFR §5.628 and the “most recently paid TTP” refers to the TTP recorded on line
9j of the family‟s most recent HUD Form 50058. If a family in a project converting
from Public Housing to PBV was paying a flat rent immediately prior to conversion,
HACCC should use the flat rent amount to calculate the phase-in amount for Year 1,
as illustrated below.
Three Year Phase-in:
Year 1: Any recertification (interim or annual) performed prior to the second
annual recertification after conversion – 33% of difference between most
recently paid TTP or flat rent and the standard TTP
Year 2: Year 2 Annual Recertification (AR) and any Interim Recertification
(IR) prior to Year 3 AR – 66% of difference between most recently paid TTP
and the standard TTP
Year 3: Year 3 AR and all subsequent recertifications – Full standard TTP
Five Year Phase in:
Year 1: Any recertification (interim or annual) performed prior to the second
annual recertification after conversion – 20% of difference between most
recently paid TTP or flat rent and the standard TTP
Year 2: Year 2 AR and any IR prior to Year 3 AR – 40% of difference
between most recently paid TTP and the standard TTP
Year 3: Year 3 AR and any IR prior to Year 4 AR – 60% of difference
between most recently paid TTP and the standard TTP
Year 4: Year 4 AR and any IR prior to Year 5 AR – 80% of difference
between most recently paid TTP and the standard TTP
Year 5 AR and all subsequent recertifications – Full standard TTP
Please Note: In either the three year phase-in or the five-year phase-in, once the
standard TTP is equal to or less than the previous TTP, the phase-in ends and tenants
will pay full TTP from that point forward.
5. Family Self Sufficiency (FSS) and Resident Opportunities and Self Sufficiency
Service Coordinator (ROSS-SC) programs. Public Housing residents that are
current FSS participants will continue to be eligible for FSS once their housing is
converted under RAD, and PHAs will be allowed to use any remaining PH FSS
funds, to serve those FSS participants who live in units converted by RAD. Due to the
program merger between PH FSS and HCV FSS that took place pursuant to the FY14
Appropriations Act (and was continued in the FY15 Appropriations Act), no special
provisions are required to continue serving FSS participants that live in public
housing units converting to PBV under RAD.
However, PHAs should note that there are certain FSS requirements (e.g. escrow
calculation and escrow forfeitures) that apply differently depending on whether the
FSS participant is a participant under the HCV program or a public housing resident,
and PHAs must follow such requirements accordingly. HACCC shall administer the FSS
program in accordance with FSS regulations at 24 CFR Part 984, the participants‟
contracts of participation, and the alternative requirements established in the “Waivers
and Alternative Requirements for the FSS Program” Federal Register notice, published
on December 29, 2014, at 79 FR 78100. Further, upon conversion to PBV, already
escrowed funds for FSS participants shall be transferred into the HCV escrow account
and be considered TBRA funds, thus reverting to the HAP account if forfeited by the FSS
participant.
Current ROSS-SC grantees will be able to finish out their current ROSS-SC grants
once their housing is converted under RAD. However, once the property is converted,
it will no longer be eligible to be counted towards the unit count for future ROSS-SC
grants, nor will its residents be eligible to be served by future ROSS-SC grants,
which, by statute, can only serve public housing residents.
6. Resident Participation and Funding. In accordance with Attachment 1B, residents
of Covered Projects with converted PBV assistance will have the right to establish
and operate a resident organization for the purpose of addressing issues related to
their living environment and be eligible for resident participation funding.
7. Resident Procedural Rights. The following items must be incorporated into both the
Section 8 Administrative Plan and the Project Owner‟s lease, which includes the
required tenancy addendum, as appropriate. Evidence of such incorporation may be
requested by HUD for purposes of monitoring the program.
i. Termination Notification. HUD is incorporating additional termination
notification requirements to comply with section 6 of the Act for public housing
projects that convert assistance under RAD. In addition to the regulations at 24
CFR § 983.257 related to Project Owner termination of tenancy and eviction
the termination procedure for RAD conversions to PBV will require that PHAs
provide adequate written notice of termination of the lease which shall not be less
than:
a. A reasonable period of time, but not to exceed 30 days:
i. If the health or safety of other tenants, PHA employees, or persons
residing in the immediate vicinity of the premises is threatened; or
ii. In the event of any drug-related or violent criminal activity or any
felony conviction;
b. 14 days in the case of nonpayment of rent; and
c. 30 days in any other case, except that if a State or local law provides for a
shorter period of time, such shorter period shall apply.
ii. Grievance Process. Pursuant to requirements in the RAD Statute, HUD is
establishing additional procedural rights to comply with section 6 of the Act.
For issues related to tenancy and termination of assistance, PBV program rules
require the Project Owner to provide an opportunity for an informal hearing, as
outlined in 24 CFR § 982.555. RAD will specify alternative requirements for 24
CFR § 982.555(b) in part, which outlines when informal hearings are not
required, to require that:
a. In addition to reasons that require an opportunity for an informal hearing
given in 24 CFR § 982.555(a)(1)(i)-(vi), an opportunity for an informal
hearing must be given to residents for any dispute that a resident may have
with respect to a Project Owner action in accordance with the individual‟s
lease or the contract administrator in accordance with RAD PBV
requirements that adversely affect the resident‟s rights, obligations,
welfare, or status.
i. For any hearing required under 24 CFR § 982.555(a)(1)(i)-(vi), the
contract administrator will perform the hearing, as is the current
standard in the program. The hearing officer must be selected in
accordance with 24 CFR § 982.555(e)(4)(i).
ii. For any additional hearings required under RAD, the Project
Owner will perform the hearing.
b. There is no right to an informal hearing for class grievances or to disputes
between residents not involving the Project Owner or contract
administrator.
c. The Project Owner gives residents notice of their ability to request an
informal hearing as outlined in 24 CFR § 982.555(c)(1) for informal
hearings that will address circumstances that fall outside of the scope of 24
CFR § 982.555(a)(1)(i)-(vi).
d. The Project Owner provides opportunity for an informal hearing before an
eviction.
PBV program hearing procedures are outlined in HACCC's Section 8 Administrative
Plan.
8. Earned Income Disregard (EID). Tenants who are employed and are currently
receiving the EID exclusion at the time of conversion will continue to receive the EID
after conversion, in accordance with regulations at 24 CFR § 5.617. Upon the
expiration of the EID for such families, the rent adjustment shall not be subject to rent
phase-in, as described in Section 1.6.C.4; instead, the rent will automatically rise to
the appropriate rent level based upon tenant income at that time.
Under the Housing Choice Voucher program, the EID exclusion is limited only to
persons with disabilities (24 CFR § 5.617(b)). In order to allow all tenants (including
non-disabled persons) who are employed and currently receiving the EID at the time
of conversion to continue to benefit from this exclusion in the PBV project, the
provision in section 5.617(b) limiting EID to disabled persons is waived. The waiver,
and resulting alternative requirement, apply only to tenants receiving the EID at the
time of conversion. No other tenant (e.g., tenants who at one time received the EID
but are not receiving the EID exclusion at the time of conversion e.g., due to loss of
employment; tenants that move into the property following conversion, etc.,) is
covered by this waiver.
9. Jobs Plus. Jobs Plus grantees awarded FY14 and future funds that convert the Jobs
Plus target projects(s) under RAD will be able to finish out their Jobs Plus period of
performance at that site unless significant re-location and/or change in building
occupancy is planned. If either is planned at the Jobs Plus target project(s), HUD may
allow for a modification of the Jobs Plus work plan or may, at the Secretary‟s
discretion, choose to end the Jobs Plus program at that project.
10. When Total Tenant Payment Exceeds Gross Rent. Under normal PBV rules, the
PHA may only select an occupied unit to be included under the PBV HAP contract if the
unit‟s occupants are eligible for housing assistance payments (24 CFR §983.53(d)). Also,
a PHA must remove a unit from the contract when no assistance has been paid for 180
days because the family‟s TTP has risen to a level that is equal to or greater than the
contract rent, plus any utility allowance, for the unit (i.e., the Gross Rent)) (24 CFR
§983.258). Since the rent limitation under this Section of Notice PIH 2012-32rev2 may
often result in a family‟s TTP equaling or exceeding the gross rent for the unit, for
current residents (i.e residents living in the public housing property prior to conversion),
HUD is waiving both of these provisions and requiring that the unit for such families be
placed on and/or remain under the HAP contract when TTP equals or exceeds the Gross
Rent. Further, HUD is establishing the alternative requirement that the rent to owner for
the unit equal the family‟s TTP until such time that the family is eligible for a housing
assistance payment. HUD is waiving as necessary to implement this alternative provision,
the provisions of Section 8(o)(13)(H) of the Act and the implementing regulations at 24
CFR 983.301 as modified by Section 1.6.B.5 of Notice PIH 2012-32rev2. In such cases,
the resident is considered a participant under the program and all of the family
obligations and protections under RAD and PBV apply to the resident. Likewise, all
requirements with respect to the unit, such as compliance with the HQS requirements,
apply as long as the unit is under HAP contract. Assistance may subsequently be
reinstated if the tenant becomes eligible for assistance. HACCC is required to process
these individuals through the Form-50058 submodule in PIC.
Following conversion, 24 CFR §983.53(d) applies and any new families referred to
the RAD PBV project must be initially eligible for a HAP payment at admission to
the program, which means their TTP may not exceed the gross rent for the unit at that
time. Further, HACCC must remove a unit from the contract when no assistance has
been paid for 180 days. If units are removed from the HAP contract because a new
admission‟s TTP comes to equal or exceed the gross rent for the unit and if the
project is fully assisted, HUD is imposing an alternative requirement that HACCC
must reinstate the unit after the family has vacated the property; and, if the project is
partially assisted, HACCC may substitute a different unit for the unit on the HAP
contract in accordance with 24 CFR §983.207 or, where “floating” units have been
permitted, Section 1.6.B.10 of Notice PIH 2012-32rev2.
11. Under-Occupied Unit. If a family is in an under-occupied unit under 24 CFR
983.259 at the time of conversion, the family may remain in this unit until an
appropriate-sized unit becomes available in the Covered Project. When an appropriate
sized unit becomes available in the Covered Project, the family living in the under-
occupied unit must move to the appropriate-sized unit within a reasonable period of
time, as determined by HACCC. In order to allow the family to remain in the under-
occupied unit until an appropriate-sized unit becomes available in the Covered Project,
24 CFR 983.259 is waived.
PBV: Other Miscellaneous Provisions
1. Access to Records, Including Requests for Information Related to Evaluation of
Demonstration. PHAs must agree to any reasonable HUD request for data to support
program evaluation, including but not limited to project financial statements, operating
data, Choice-Mobility utilization, and rehabilitation work. Please see Appendix IV of
Notice PIH 2012-32rev2 for reporting units in Form HUD-50058.
2. Additional Monitoring Requirement. HACCC‟s Board must approve the operating
budget for the Covered Project annually in accordance with HUD requirements.
3. Davis-Bacon Act and Section 3 of the Housing and Urban Development Act of
1968 (Section 3). The Davis-Bacon prevailing wage requirements (prevailing wages, the
Contract Work Hours and Safety Standards Act, and other related regulations, rules, and
requirements) apply to all initial repairs and new construction that are identified in the
Financing Plan to the extent that such repairs or construction qualify as development.
„„Development,‟‟ as applied to work subject to Davis-Bacon requirements on Section 8
projects, encompasses work that constitutes remodeling that alters the nature or type of
housing units in a PBV project, reconstruction, or a substantial improvement in the
quality or kind of original equipment and materials, and is initiated within 18 months of
the HAP contract. Development activity does not include replacement of equipment and
materials rendered unsatisfactory because of normal wear and tear by items of
substantially the same kind. Davis-Bacon requirements apply only to projects with nine
more assisted units.
Section 3 (24 CFR Part 135) applies to all initial repairs and new constructions that are
identified in the Financing Plan to the extent that such repairs qualify as construction
or rehabilitation. In addition, Section 3 may appl y to the project after conversion based on
the receipt of the use of federal financial assistance for rehabilitation activities.
4. Establishment of Waiting List. 24 CFR § 983.251 sets out PBV program requirements
related to establishing and maintaining a voucher-wide, PBV program-wide, or site-based
waiting list from which residents for the Covered Project will be admitted. These
provisions will apply unless the project is covered by a remedial order or agreement that
specifies the type of waiting list and other waiting list policies. HACCC shall consider
the best means to transition applicants from the current public housing waiting list,
including:
i. Transferring an existing site-based waiting list to a new site-based waiting list.
If HACCC is transferring the assistance to another neighborhood, HACCC must
notify applicants on the wait-list of the transfer of assistance, and on how they
can apply for residency at the new project site or other sites. Applicants on a
project-specific waiting list for a project where the assistance is being transferred
shall have priority on the newly formed waiting list for the new project site in
accordance with the date and time of their application to the original project's waiting
list.
ii. Informing applicants on the site-based waiting list on how to apply for a PBV
program-wide or HCV program-wide waiting list.
iii. Informing applicants on a public housing community-wide waiting list on how
to apply for a voucher-wide, PBV program-wide, or site-based waiting list. If
using a site-based waiting list, HACCC shall establish a waiting list in accordance
with 24 CFR § 903.7(b)(2)(ii)-(iv) to ensure that applicants on HACCC‟s public
housing community-wide waiting list have been offered placement on the
converted project‟s initial waiting list. In all cases, HACCC has the discretion to
determine the most appropriate means of informing applicants on the public
housing community-wide waiting list given the number of applicants, HACCC
resources, and admissions requirements of the projects being converted under
RAD. HACCC may consider contacting every applicant on the public housing
waiting list via direct mailing; advertising the availability of housing to the
population that is less likely to apply, both minority and non-minority groups,
through various forms of media (e.g., radio stations, posters, newspapers) within
the marketing area; informing local non-profit entities and advocacy groups
(e.g., disability rights groups); and conducting other outreach as appropriate.
Applicants on the agency‟s public housing community-wide waiting list who
wish to be placed onto the newly-established site-based waiting list must be
placed in accordance with the date and time of their original application to the
centralized public housing waiting list. Any activities to contact applicants on
the public housing waiting list must be conducted in accordance with the
requirements for effective communication with persons with disabilities at 24
CFR § 8.6 and with the obligation to provide meaningful access for persons
with limited English proficiency (LEP).
A PHA must maintain any site-based waiting list in accordance with all applicable
civil rights and fair housing laws and regulations unless the project is covered by a
remedial order or agreement that specifies the type of waiting list and other waiting
list policies.
To implement this provision, HUD is specifying alternative requirements for 24 CFR
§ 983.251(c)(2). However, after the initial waiting list has been established, HACCC
shall administer its waiting list for the converted project in accordance with 24 CFR §
983.251(c).
5. Mandatory Insurance Coverage. The Covered Project shall maintain at all times
commercially available property and liability insurance to protect the project from
financial loss and, to the extent insurance proceeds permit, promptly restore,
reconstruct, and/or repair any damaged or destroyed project property.
6. Agreement Waiver and RAD Rehab Assistance Payments. For public housing
conversions to PBV there will be no Agreement to Enter into a Housing Assistance
Payments (AHAP) contract. Therefore, all regulatory references to the AHAP,
including regulations under 24 CFR § 983 subpart D are waived. Instead, the PHA
and Project Owner will enter into a HAP contract before construction begins.
Funding during construction will be provided on the following terms: units that are not
occupied at any point during the initial repairs as a result of rehabilitation or
construction as identified in the approved Financing Plan and RAD Conversion
Commitment may be eligible, subject to the conditions below, for Rehab Assistance
Payments equal to the Public Housing Operating Fund and the Capital Fund amounts
that formed the basis for the calculation of initial contract rents (see Attachment 1C).
During the period of rehabilitation or construction as identified in the HAP Contract,
the maximum number of units for which a Project Owner can receive RAD Rehab
Assistance Payments is limited to the number of units eligible for Operating Fund
subsidy prior to conversion (which is typically associated with the occupied units).
As a result, some units in the Converted Property may not be eligible for Rehab
Assistance Payments.
Following the earlier of the end of the construction period identified in the HUD
approved Financing Plan or actual construction, the PHA will no longer be eligible to
receive RAD Rehab Assistance Payments, and all units under contract will be eligible
for payment only for occupied units or for vacancy payments, as applicable.
7. Future Refinancing. Project Owners must receive HUD approval for any refinancing
or restructuring of permanent debt during the HAP contract term, to ensure the
financing is consistent with long-term preservation. (Current lenders and investors are
also likely to require review and approval of refinancing of the primary permanent
debt.)
8. Administrative Fees for Public Housing Conversions during Transition Period.
For the remainder of the Calendar Year in which the HAP Contract is effective (i.e.
“transition period”), RAD PBV projects will be funded with public housing funds.
For example, if the project‟s assistance converts effective July 1, 2015, the public
housing Annual Contributions Contract (ACC) between the PHA and HUD will be
amended to reflect the number of units under HAP contract, but will be for zero
dollars, and the RAD PBV contract will be funded with public housing money for
July through December 2015. Since TBRA is not the source of funds, PHAs should
not report leasing and expenses into VMS during this period, and PHAs will not
receive section 8 administrative fee funding for converted units during this time. .
For fiscal years 2014 and 2015, PHAs operating HCV program received
administrative fees for units under a HAP contract, consistent with recent
appropriation act references to "section 8(q) of the [United States Housing Act of
1937] and related appropriations act provisions in effect immediately before the
Quality Housing and Responsibility Act of 1998" and 24 CFR § 982.152(b). During
the transition period mentioned in the preceding paragraph, these provisions are
waived, and PHAs will not receive section 8 ongoing administrative fees for PBV
RAD units.
After this transition period, the section 8 ACC will be amended to include section 8
funding that corresponds to the units covered by the section 8 ACC. At that time, the
regular section 8 administrative fee funding provisions will apply.
9. Choice-Mobility. One of the key features of the PBV program is the mobility
component, which provides that if the family has elected to terminate the assisted
lease at any time after the first year of occupancy in accordance with program
requirements, HACCC must offer the family the opportunity for continued tenant-based
rental assistance, in the form of either assistance under the voucher program or
other comparable tenant-based rental assistance.
If as a result of participation in RAD a significant percentage of the PHA‟s HCV
program becomes PBV assistance, it is possible for most or all of a HACCC‟s turnover
vouchers to be used to assist those RAD PBV families who wish to exercise mobility.
While HUD is committed to ensuring mobility remains a cornerstone of RAD policy,
HUD recognizes that it remains important for HACCC to still be able to use tenant-based
vouchers to address the specific housing needs and priorities of the community.
Therefore, HUD is establishing an alternative requirement for HACCC where, as a
result of RAD, the total number of PBV units (including RAD PBV units) under HAP
contract administered by HACCC exceeds 20 percent of the HACCC‟s authorized units
under its HCV ACC with HUD.
The alternative mobility policy provides that HACCC would not be required to provide
more than three-quarters of its turnover vouchers in any single year to the residents of
Covered Projects. While HACCC is not required to establish a voucher inventory
turnover cap, if such a cap is implemented, HACCC shall create and maintain a waiting
list in the order in which the requests from eligible households were received. This
alternative mobility policy is included in HACCC's administrative plan.
To effectuate this provision, HUD is providing an alternative requirement to Section
8(o)(13)(E) and 24 CFR part 983.261(c). Please note that this alternative requirement
does not apply to PBVs entered into outside of the context of RAD.
10. Reserve for Replacement. The Project Owner shall establish and maintain a
replacement reserve in an interest-bearing account to aid in funding extraordinary
maintenance and repair and replacement of capital items in accordance with
applicable regulations. The reserve must be built up to and maintained at a level
determined by HUD to be sufficient to meet projected requirements. For FHA
transactions, Replacement Reserves shall be maintained in accordance with the FHA
Regulatory Agreement. For all other transactions, Replacement Reserves shall be
maintained in a bank account covered under a General Depository Agreement (HUD-
51999) or similar instrument, as approved by HUD, where funds will be held by the
Project Owner or mortgagee and may be drawn from the reserve account and used
subject to HUD guidelines and as directed by HUD.
Significant Amendment Definition
As part of the Rental Assistance Demonstration (RAD), HACCC is redefining the definition of a
substantial deviation from the PHA Plan to exclude the following RAD-specific items:
1. The decision to convert to either Project Based Rental Assistance or Project Based
Voucher Assistance;
a. Changes to the Capital Fund Budget produced as a result of each approved RAD
Conversion, regardless of whether the proposed conversion will include use of
additional Capital Funds;
b. Changes to the construction and rehabilitation plan for each approved RAD
conversion; and
c. Changes to the financing structure for each approved RAD conversion.
Site Selection and Neighborhood Standards Review
Site Selection and Neighborhood Standards. HACCC must comply with all applicable
site selection requirements as set forth in Notice PIH 2012-32rev2 and in accordance with
any additional applicable guidance provided by HUD. Site selection requirements set
forth at 24CFR § 983.57 shall apply to RAD conversions to PBV assistance. Site
selection must be consistent with the requirements of the Fair Housing Act, Title VI of
the Civil Rights Act of 1964 including implementing regulations at 24 CFR § 1.4(b)(3),
Section 504 of the Rehabilitation Act of 1973 including implementing regulations at 24
CFR § 8.4(b)(5), and the Americans with Disabilities Act.
It is HACCC‟s responsibility to ensure that the site selection complies with the
requirements of Notice PIH 2012-32rev2 and HACCC must certify with the submission
of its Annual Plan or Significant Amendment to its Annual Plan that it complies with the
applicable site selection requirements. HUD will conduct a front-end civil rights review
of the HACCC‟s proposed site in certain circumstances. For conversions of assistance
that involve new construction that is located in an area of minority concentration
(whether on the existing public housing site or on a new site), HUD will conduct a front-
end civil rights review of the site to determine whether it meets one of the conditions that
would allow for new construction in an area of minority concentration.
Under its Site and Neighborhood Standards, HUD may approve new construction in
an area of minority concentration, consistent with the regulatory requirements cited
above, provided that:
i. the new construction is located in a neighborhood experiencing significant
private investment that is demonstrably improving the economic character of
the area (a revitalizing area); or
ii. there are sufficient comparable housing opportunities in areas outside of
minority concentration.
In determining if the project meets the requirements above, HUD may consider such
factors as: whether the locality has a demonstrated commitment to revitalization that
includes or is in addition to the RAD conversion; whether the neighborhood shows
signs of revitalizing, through indicators such as declining census tract poverty rates,
low or declining violent crime rates or evidence of increased educational opportunity;
or whether there is high private and public investment in retail, commercial or
housing development that is already occurring or will imminently occur in the area.
HACCC must receive prior written approval from HUD following the review that
HUD has accepted HACCC's certification and supporting documentation prior to
entering into binding commitments for new construction. A determination that a site
fails to meet these requirements will be grounds for disapproval of a Financing Plan.
If Transferring Assistance to a new site, please list the applicable site selection and neighborhood
review standards as explained in Attachment 1D, Table 2. If a new site has not been selected,
please append no later than when submitting the Financing Plan.
1. For All Transfers:
Description of the new site and how it is adequate
for the needs of the tenants and is consistent with or
furthers the goal of deconcentrating poverty.
2. If transferring assistance to an area of
concentrated poverty:
Various methods for demonstrating furthering the
goals of deconcentrating poverty include:
Mixed income developments;
Development in a HUD Enterprise Zone,
Economic Community, Renewal
Community or a Revitalization Zone,
including any areas where current or future
HOPE VI or Choice Neighborhoods
Initiative developments exist.
3. If transferring assistance to a development
qualifying as new construction in an area of
minority concentration:
1) Sufficiency of comparable opportunities for
minority families in the income range to be
served by the project outside areas of minority
concentration;
o Please examine 24 CFR
§983.57(e)(3)(iv) & (v) to see more on
comparable opportunities.
2) If there is an overriding housing need, which
includes whether this is an integral part of an
overall redevelopment strategy in a revitalizing
area;
o Please see 24 CFR §983.57(e)(3)(vi)
for more information on overriding
housing needs.
Relocation Plans
If relocating residents, please append the Accessibility and Relocation Plan Checklist here. If
relocation plans have not been developed yet, please fill out the Accessibility and Relocation
Checklist and submit with the Financing Plan.
RAD FHEO Accessibility and Relocation Plan Checklist
OMB Approval 2577-0276 (Expires 2/29/16)
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The following checklist is required to be submitted to the RAD Transaction Manager prior to, or
concurrent with, submission of the Financing Plan.
PHA Name: Housing Authority of the County of Contra Costa PHA Code: CA011
PIC Project Number: CA11700000 B Total Number of Units: 76
Proposed Number of Units to be Converted: 38
PHA Contact Person: Joseph Villarreal Email: jvillarreal@contracostahousing.org Phone: 925-
957-8011
Date Completed: 08/29/2016
Section I: Threshold Questions
Please check the appropriate box for the following threshold questions:
Question Yes No
Will the conversion of assistance impact current accessibility? X
Will the conversion of assistance result in off-site temporary
relocation for any resident that will last for more than 60 days or
include the transfer of assistance to another site?
X
If you answered no to both of the above questions, please skip the remaining sections of this
checklist and sign the bottom of the form. In all other cases, please complete the relevant
section of the checklist. For example, if you answered yes to the first question, please complete
Section II, Accessibility.
Section II: Accessibility
a. Please describe how the conversion of assistance will impact accessibility. Additionally, please
indicate the number of units to be converted and the units that will be accessible.
38 vacant units will be converted to off-site PBV assistance. Each project assisted with RAD PBVs
will include 5 % of the units as fully accessible for persons with physical disabilities plus 1 % of the
units will be accessible to persons with visual impairments and 1 % of the units will be accessible to
persons with hearing impairments or a minimum of one unit.
RAD FHEO Accessibility and Relocation Plan Checklist
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b. Please provide the following waiting list and occupancy data for accessible units. If the units are
currently vacant, please provide the data for the most recent occupants of the project.
Bedroom Size 0 1 2 3 4 5 Other Total
1. Number of persons on waiting
list who have requested mobility
accessible units
3
16
1
0
0
20
2. Number of persons on waiting
list who have requested vision
and/or hearing accessible units
2
8
1
0
0
11
3. Number of mobility accessible
units occupied by tenants with
disabilities who require the
features of the unit
7
5
12
4. Number of hearing/vision
accessible units occupied by
tenants with disabilities who
require the features of the unit
c. Please provide the distribution of all wheelchair and other accessible units that will be available in
the project after RAD conversion.
Bedroom Size 0 1 2 3 4 5 Other Total
1. All units
2. Total units with project-based
rental assistance 18 19 1 38 Off-Site
3. Mobility accessible units
7 5% of each project
4. Vision and/or Hearing
accessible units 6
1% or one unit at
each project
*5. (Total Accessible Units)
13 TBD - More than 11
Section III: Relocation Plan
a. Please explain any plans for the relocation of current residents, including the number of residents
that will need to relocate, whether the relocation is temporary or permanent and, if temporary, the
expected duration of the relocation, the type and location (including census tract) of the
replacement housing, how the housing qualifies as a comparable unit as defined by the URA and
49 CFR 24.2(a)(6), and the method of determining which families will be subject to such long-term
temporary relocation.
All remaining 96 households will be permanently relocated with tenant-based Housing Choice
Vouchers or public housing units in other HACCC properties . Families will primarily relocate to
units in the private rental market in the greater Contra Costa and surrounding Bay Area Counties.
RAD FHEO Accessibility and Relocation Plan Checklist
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Replacement RAD units have been awarded to owners with existing or new construction units
throughout the Housing Authority of the County of Contra Costa's jurisdiction.
b. List the civil rights characteristics (race,national origin, familial status, and/ordisability, etc.)
of the residents to be transferred off-site for greater than 60 days or permanently relocated
due to a transfer of assistance, as a result of the proposed conversion
Please describe :
c. The type of housing counseling or services provided to affected families.
A relocation consultant has been hired to provide customized relocation services to the remaining
families of Las Deltas and Las Deltas Annex I. The servies provied to these families will include
the following:
1. Fully inform eligible occupants of the nature of, and procedures for, obtaining relocation
assistance and benefits;
2. Determine the needs of each residential displacee eligible for assistance;
3. Provide an adequate number of referrals – which, pursuant to the Guidelines requires a
minimum of three (3) – to comparable, decent, safe and sanitary housing units within a
reasonable time prior to displacement, and assure that no residential occupant is required
to move without a minimum of 90 days written notice to vacate;
4. Provide current, and continually updated information concerning replacement housing
opportunities;
5. Provide special assistance in the form of referrals to governmental and social service
agencies, if needed. Referral agencies may include, but not necessarily be limited to, the
Department of Public and Social Services (DPSS) for income maintenance or food
stamps, Medi-Cal, Employment Development Department, Contra Costa County Health
and Human Services Department, and Child and Adult Protective Services.
6. Provide assistance that does not result in different or separate treatment due to race, color,
White African
American
Asian Hispanic American
Indian and
Alaska Native
Native
Hawaiian and
Other Pacific
Islander
Other (e.g.,
Families with
Children;
Disabled
Individuals, etc.)
63 158 3 59 2 6 158
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religion, national origin, sex, sexual orientation, marital status or other arbitrary
circumstances;
7. Supply information concerning federal and state housing programs and other
governmental programs providing assistance to displaced persons;
8. Assist each eligible person to complete applications for benefits;
9. Make relocation benefit payments in accordance with State of California Guidelines,
including the provisions of the Last Resort Housing sections, where applicable;
10. Inform all persons subject to displacement of HACCC’s policies with regard to eviction
and property management; and,
11. Establish, and maintain a formal grievance procedure for use by displaced persons
seeking administrative review of HACCC decisions with respect to relocation assistance..
d. Describe the likely housing market areas/communities where tenants will relocate through HCV
assistance or other HUD assistance programs, including whether they are relocated to an area of
higher opportunity, areas (e.g., areas with better schools, employment, transportation
opportunities), and the extent of improved housing choices and opportunities under the relocation
plan.”
Families will primarily relocate to units in the private rental market in the greater Contra Costa and
surrounding Bay Area Counties and public housing units in other HACCC properties. Efforts will be
made to encourage households to move to low poverty, low minority concentrated areas. In addition,
RAD PBV units have been awarded to projects that meet the Civil Rights criteria as outlined by
HUD in determining site selection for RAD replacement units. The review of these projects has
been completed and ensures that units will be located in areas of higher opportunity consistent with
HUD standards.
Joseph Villarreal, Executive Director
Name and Title
____________________________________ ___________________________
Signature Date
The signature above indicates that (1) I am legally authorized to represent the agency in this matter,
(2) all information provided in this checklist is true and accurate, (3)no resident shall be
permanently and involuntarily relocated as a result of any conversion action associated with RAD,
(4) the PHA will maintain compliance with Section 504 of the Rehabilitation Act of 1973, and
HUD’s two (2%) and five (5%) percent accessibility requirements, (5) any relocation lasting under
60 days shall comply with all civil rights and fair housing requirements, including Section 504 of
the Rehabilitation Act of 1973, (6) any relocation performed shall comply with Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970 (URA) and its implementing
regulations (49 CFR Part 24),and (7) if the proposed relocation was to be for less than 60 days and
something changes requiring a period of temporary relocation longer than 60 days, I shall fill out
this form again with the additional details.
RAD FHEO Accessibility and Relocation Plan Checklist
OMB Approval 2577-0276 (Expires 2/29/16)
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The following checklist is required to be submitted to the RAD Transaction Manager prior to, or
concurrent with, submission of the Financing Plan.
PHA Name: Housing Authority of the County of Contra Costa PHA Code: CA011
PIC Project Number: CA011600000 - B Total Number of Units: 138
Proposed Number of Units to be Converted: 86
PHA Contact Person: Joseph Villarreal Email: jvillarreal@contracostahousing.org Phone: 925-
957-8011
Date Completed: 08/29/2016
Section I: Threshold Questions
Please check the appropriate box for the following threshold questions:
Question Yes No
Will the conversion of assistance impact current accessibility? X
Will the conversion of assistance result in off-site temporary
relocation for any resident that will last for more than 60 days or
include the transfer of assistance to another site?
X
If you answered no to both of the above questions, please skip the remaining sections of this
checklist and sign the bottom of the form. In all other cases, please complete the relevant
section of the checklist. For example, if you answered yes to the first question, please complete
Section II, Accessibility.
Section II: Accessibility
a. Please describe how the conversion of assistance will impact accessibility. Additionally, please
indicate the number of units to be converted and the units that will be accessible.
86 vacant units will be converted to off-site PBV assistance. Each project assisted with RAD PBVs
will include 5 % of the units as fully accessible for persons with physical disabilities plus 1 % of the
units will be accessible to persons with visual impairments and 1 % of the units will be accessible to
persons with hearing impairments or a minimum of one unit.
RAD FHEO Accessibility and Relocation Plan Checklist
OMB Approval 2577-0276 (Expires 2/29/16)
2
b. Please provide the following waiting list and occupancy data for accessible units. If the units are
currently vacant, please provide the data for the most recent occupants of the project.
Bedroom Size 0 1 2 3 4 5 Other Total
1. Number of persons on waiting
list who have requested mobility
accessible units
3
16
1
0
0
20
2. Number of persons on waiting
list who have requested vision
and/or hearing accessible units
2
8
1
0
0
11
3. Number of mobility accessible
units occupied by tenants with
disabilities who require the
features of the unit
7
5
12
4. Number of hearing/vision
accessible units occupied by
tenants with disabilities who
require the features of the unit
c. Please provide the distribution of all wheelchair and other accessible units that will be available in
the project after RAD conversion.
Bedroom Size 0 1 2 3 4 5 Other Total
1. All units
2. Total units with project-based
rental assistance 24 62 52 Off-Site
3. Mobility accessible units
6 5% of each project
4. Vision and/or Hearing
accessible units
2
1% or one unit at
each project
*5. (Total Accessible Units)
8
May be more with
new construction
Section III: Relocation Plan
a. Please explain any plans for the relocation of current residents, including the number of residents
that will need to relocate, whether the relocation is temporary or permanent and, if temporary, the
expected duration of the relocation, the type and location (including census tract) of the
replacement housing, how the housing qualifies as a comparable unit as defined by the URA and
49 CFR 24.2(a)(6), and the method of determining which families will be subject to such long-term
temporary relocation.
All remaining 96 households will be permanently relocated with tenant-based Housing Choice
Vouchers or public housing units in other HACCC properties . Families will primarily relocate to
units in the private rental market in the greater Contra Costa and surrounding Bay Area Counties.
RAD FHEO Accessibility and Relocation Plan Checklist
OMB Approval 2577-0276 (Expires 2/29/16)
3
Replacement RAD units have been awarded to owners with existing or new construction units
throughout the Housing Authority of the County of Contra Costa's jurisdiction.
b. List the civil rights characteristics (race,national origin, familial status, and/ordisability, etc.)
of the residents to be transferred off-site for greater than 60 days or permanently relocated
due to a transfer of assistance, as a result of the proposed conversion
Please describe :
c. The type of housing counseling or services provided to affected families.
A relocation consultant has been hired to provide customized relocation services to the remaining
families of Las Deltas and Las Deltas Annex I. The servies provied to these families will include
the following:
1. Fully inform eligible occupants of the nature of, and procedures for, obtaining relocation
assistance and benefits;
2. Determine the needs of each residential displacee eligible for assistance;
3. Provide an adequate number of referrals – which, pursuant to the Guidelines requires a
minimum of three (3) – to comparable, decent, safe and sanitary housing units within a
reasonable time prior to displacement, and assure that no residential occupant is required
to move without a minimum of 90 days written notice to vacate;
4. Provide current, and continually updated information concerning replacement housing
opportunities;
5. Provide special assistance in the form of referrals to governmental and social service
agencies, if needed. Referral agencies may include, but not necessarily be limited to, the
Department of Public and Social Services (DPSS) for income maintenance or food
stamps, Medi-Cal, Employment Development Department, Contra Costa County Health
and Human Services Department, and Child and Adult Protective Services.
6. Provide assistance that does not result in different or separate treatment due to race, color,
White African
American
Asian Hispanic American
Indian and
Alaska Native
Native
Hawaiian and
Other Pacific
Islander
Other (e.g.,
Families with
Children;
Disabled
Individuals, etc.)
63 158 3 59 2 6 158
RAD FHEO Accessibility and Relocation Plan Checklist
OMB Approval 2577-0276 (Expires 2/29/16)
4
religion, national origin, sex, sexual orientation, marital status or other arbitrary
circumstances;
7. Supply information concerning federal and state housing programs and other
governmental programs providing assistance to displaced persons;
8. Assist each eligible person to complete applications for benefits;
9. Make relocation benefit payments in accordance with State of California Guidelines,
including the provisions of the Last Resort Housing sections, where applicable;
10. Inform all persons subject to displacement of HACCC’s policies with regard to eviction
and property management; and,
11. Establish, and maintain a formal grievance procedure for use by displaced persons
seeking administrative review of HACCC decisions with respect to relocation
assistance...
d. Describe the likely housing market areas/communities where tenants will relocate through HCV
assistance or other HUD assistance programs, including whether they are relocated to an area of
higher opportunity, areas (e.g., areas with better schools, employment, transportation
opportunities), and the extent of improved housing choices and opportunities under the relocation
plan.”
Families will primarily relocate to units in the private rental market in the greater Contra Costa and
surrounding Bay Area Counties and public housing units in other HACCC properties. Efforts will be
made to encourage households to move to low poverty, low minority concentrated areas. In addition,
RAD PBV units have been awarded to projects that meet the Civil Rights criteria as outlined by
HUD in determining site selection for RAD replacement units. The review of these projects has
been completed and ensures that units will be located in areas of higher opportunity consistent with
HUD standards.
Joseph Villarreal, Executive Director
Name and Title
____________________________________ ___________________________
Signature Date
The signature above indicates that (1) I am legally authorized to represent the agency in this matter,
(2) all information provided in this checklist is true and accurate, (3)no resident shall be
permanently and involuntarily relocated as a result of any conversion action associated with RAD,
(4) the PHA will maintain compliance with Section 504 of the Rehabilitation Act of 1973, and
HUD’s two (2%) and five (5%) percent accessibility requirements, (5) any relocation lasting under
60 days shall comply with all civil rights and fair housing requirements, including Section 504 of
the Rehabilitation Act of 1973, (6) any relocation performed shall comply with Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970 (URA) and its implementing
regulations (49 CFR Part 24),and (7) if the proposed relocation was to be for less than 60 days and
RAD FHEO Accessibility and Relocation Plan Checklist
OMB Approval 2577-0276 (Expires 2/29/16)
5
something changes requiring a period of temporary relocation longer than 60 days, I shall fill out
this form again with the additional details.
Page1 form HUD-50075.1 (4/2008)
Annual Statement/Performance and Evaluation Report U.S. Department of Housing and Urban Development
Capital Fund Program, Capital Fund Program Replacement Housing Factor and Office of Public and Indian Housing
Capital Fund Financing Program OMB No. 2577-0226
Expires 4/30/2011
Part I: Summary
PHA Name:
Housing Authority of the
County of Contra Costa
Grant Type and Number
Capital Fund Program Grant No: CA39P01150117
Replacement Housing Factor Grant No:
Date of CFFP:
FFY of Grant: 2017
FFY of Grant Approval: 2017
Type of Grant Original Annual Statement Reserve for Disasters/Emergencies Revised Annual Statement (revision no: ) Performance and Evaluation Report for Period Ending: Final Performance and Evaluation Report
Line Summary by Development Account Total Estimated Cost Total Actual Cost 1
Original Revised2 Obligated Expended
1 Total non-CFP Funds
2 1406 Operations (may not exceed 20% of line 21) 3 358,000
3 1408 Management Improvements 251,000
4 1410 Administration (may not exceed 10% of line 21) 179,000
5 1411 Audit 2,000
6 1415 Liquidated Damages
7 1430 Fees and Costs 189,735
8 1440 Site Acquisition
9 1450 Site Improvement 428,000
10 1460 Dwelling Structures 193,000
11 1465.1 Dwelling Equipment—Nonexpendable 15,000
12 1470 Non-dwelling Structures 20,000
13 1475 Non-dwelling Equipment 25,000
14 1485 Demolition
15 1492 Moving to Work Demonstration
16 1495.1 Relocation Costs 131,000
17 1499 Development Activities 4
1 To be completed for the Performance and Evaluation Report.
2 To be completed for the Performance and Evaluation Report or a Revised Annual Statement.
3 PHAs with under 250 units in management may use 100% of CFP Grants for operations.
4 RHF funds shall be included here.
Page2 form HUD-50075.1 (4/2008)
Page3 form HUD-50075.1 (4/2008)
Annual Statement/Performance and Evaluation Report U.S. Department of Housing and Urban Development
Capital Fund Program, Capital Fund Program Replacement Housing Factor and Office of Public and Indian Housing
Capital Fund Financing Program OMB No. 2577-0226
Expires 4/30/2011
Part I: Summary
PHA Name:
Housing Authority
of the County of
Contra Costa
Grant Type and Number
Capital Fund Program Grant No: CA39P01150117
Replacement Housing Factor Grant No:
Date of CFFP:
FFY of Grant:2017
FFY of Grant Approval: 2017
Type of Grant
Original Annual Statement Reserve for Disasters/Emergencies Revised Annual Statement (revision no: )
Performance and Evaluation Report for Period Ending: Final Performance and Evaluation Report
Line Summary by Development Account Total Estimated Cost Total Actual Cost 1
Original Revised 2 Obligated Expended
18a 1501 Collateralization or Debt Service paid by the PHA
18ba 9000 Collateralization or Debt Service paid Via System of Direct
Payment
19 1502 Contingency (may not exceed 8% of line 20)
20 Amount of Annual Grant:: (sum of lines 2 - 19) 1,791,735
21 Amount of line 20 Related to LBP Activities 11,000
22 Amount of line 20 Related to Section 504 Activities 20,000
23 Amount of line 20 Related to Security - Soft Costs 0
24 Amount of line 20 Related to Security - Hard Costs 0
25 Amount of line 20 Related to Energy Conservation Measures 90,000
Signature of Executive Director Joseph Villarreal Date
Signature of Public Housing Director Date
1 To be completed for the Performance and Evaluation Report.
2 To be completed for the Performance and Evaluation Report or a Revised Annual Statement.
3 PHAs with under 250 units in management may use 100% of CFP Grants for operations.
4 RHF funds shall be included here.
Page4 form HUD-50075.1 (4/2008)
Annual Statement/Performance and Evaluation Report U.S. Department of Housing and Urban Development
Capital Fund Program, Capital Fund Program Replacement Housing Factor and Office of Public and Indian Housing
Capital Fund Financing Program OMB No. 2577-0226
Expires 4/30/2011
Part II: Supporting Pages
PHA Name:
Housing Authority of the
County of Contra Costa
Grant Type and Number
Capital Fund Program Grant No: CA39P01150117
CFFP (Yes/ No): no
Replacement Housing Factor Grant No:
Federal FFY of Grant: 2017
Development Number
Name/PHA-Wide
Activities
General Description of Major Work
Categories
Development
Account No.
Quantity Total Estimated Cost Total Actual Cost Status of Work
Original Revised 1 Funds
Obligated2
Funds
Expended2
PHA-Wide Operations 1406 358,000
Section 3 Coordinator (training of up to
10 participants)
1408 79,000
Computer Software & Hardware
Improvements
1408 172,000
Adminstration 1410 179,000
Audit 1411 2,000
Project Management, Planning Costs 1430 189,735
Landscape & Site Improvements 1450 65,000
Select Unit Modernization (foundation
repairs, fire repairs, plumbing
infrastructure repairs)
1460 52,000
Nonroutine Maintenance Repairs
(window replacement, electrical repairs,
flooring replacement)
1460 141,000
CA011001/Alhambra
Terrace
Comprehensive Site Improvements 1450 81,000
CA011011/Hacienda Comprehensive Site Improvements 1450 105,000
CA0110017/Vista del
Camino
Comprehensive Site Improvements 1450 80,000
CA0110018/Kidd
Manor
Comprehensive Site Improvements 1450 97,000
PHA-Wide Dwelling Equipment 1465 15,000
AMP Office Improvements 1470 20,000
Computer Equipment 1475 25,000
Relocation Costs for RAD 1495.1 131,000
Grant Total 1,791,735
Page5 form HUD-50075.1 (4/2008)
1 To be completed for the Performance and Evaluation Report or a Revised Annual Statement.
2 To be completed for the Performance and Evaluation Report.
Annual Statement/Performance and Evaluation Report U.S. Department of Housing and Urban Development
Capital Fund Program, Capital Fund Program Replacement Housing Factor and Office of Public and Indian Housing
Capital Fund Financing Program OMB No. 2577-0226
Expires 4/30/2011
Part II: Supporting Pages
PHA Name: Grant Type and Number
Capital Fund Program Grant No:
CFFP (Yes/ No):
Replacement Housing Factor Grant No:
Federal FFY of Grant:
Development Number
Name/PHA-Wide
Activities
General Description of Major Work
Categories
Development
Account No.
Quantity Total Estimated Cost Total Actual Cost Status of Work
Original Revised 1 Funds
Obligated2
Funds
Expended2
Page6 form HUD-50075.1 (4/2008)
1 To be completed for the Performance and Evaluation Report or a Revised Annual Statement.
2 To be completed for the Performance and Evaluation Report.
Annual Statement/Performance and Evaluation Report U.S. Department of Housing and Urban Development
Capital Fund Program, Capital Fund Program Replacement Housing Factor and Office of Public and Indian Housing
Capital Fund Financing Program OMB No. 2577-0226
Expires 4/30/2011
Part III: Implementation Schedule for Capital Fund Financing Program
PHA Name: Housing Authority of the County of Contra Costa Federal FFY of Grant: 2017
Development Number
Name/PHA-Wide
Activities
All Fund Obligated
(Quarter Ending Date)
All Funds Expended
(Quarter Ending Date)
Reasons for Revised Target Dates 1
Original
Obligation End
Date
Actual Obligation
End Date
Original Expenditure
End Date
Actual Expenditure End
Date
PHA-Wide Activities 7/15/19 7/15/21
CA011001/Alhambra
Terrace
7/15/19 7/15/21
CA011004/Los Nogales 7/15/19 7/15/21
CA011005/El Pueblo 7/15/19 7/15/21
CA0110013/Casa Serena 7/15/19 7/15/21
CA0110017/Vista del
Camino
7/15/19 7/15/21
1 Obligation and expenditure end dated can only be revised with HUD approval pursuant to Section 9j of the U.S. Housing Act of 1937, as amended.
Page7 form HUD-50075.1 (4/2008)
Page8 form HUD-50075.1 (4/2008)
Annual Statement/Performance and Evaluation Report U.S. Department of Housing and Urban Development
Capital Fund Program, Capital Fund Program Replacement Housing Factor and Office of Public and Indian Housing
Capital Fund Financing Program OMB No. 2577-0226
Expires 4/30/2011
Part III: Implementation Schedule for Capital Fund Financing Program
PHA Name: Federal FFY of Grant:
Development Number
Name/PHA-Wide
Activities
All Fund Obligated
(Quarter Ending Date)
All Funds Expended
(Quarter Ending Date)
Reasons for Revised Target Dates 1
Original
Obligation End
Date
Actual Obligation
End Date
Original Expenditure
End Date
Actual Expenditure End
Date
1 Obligation and expenditure end dated can only be revised with HUD approval pursuant to Section 9j of the U.S. Housing Act of 1937, as amended.
RECOMMENDATIONS
ADOPT the 2017 meeting schedule for the Housing Authority of the County of Contra Costa Board of
Commissioners, which has been coordinated with the Contra County County Board of Supervisors' meeting schedule:
January 17, 2017
February 14, 2017
March 14, 2017
April 18, 2017
May 9, 2017
June 13, 2017
July 11, 2017
August 8, 2017
September 12, 2017
October 17, 2017
November 14, 2017
December 12, 2017
Action of Board On: 12/06/2016 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
Contact: Joseph Villarreal
925.957.8011
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: December 6, 2016
Joseph Villarreal, Executive Director
By: , Deputy
cc:
C.1
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:December 6, 2016
Contra
Costa
County
Subject:2017 MEETING SCHEDULE FOR THE HOUSING AUTHORITY BOARD OF COMMISSIONERS
BACKGROUND
Each year, the Board of Commissioners adopts a meeting schedule that designates regular meeting dates and any
dates on which meetings must be canceled in anticipation that a quorum of the Board will not be present. In order to
provide for at least one monthly meeting, the schedule works around those Tuesdays that fall during a week with an
Authority holiday, the fifth Tuesday of a month, and Tuesdays that fall during those weeks in February, May, July,
and November in which the annual policy and legislative meetings of the National Association of Counties (NACo)
and the California State of Counties (CSAC) are attended by one or more of our Commissioners. The 2017 meeting
schedule provides 12 meetings for the Housing Authority Board of Directors. There are legal provisions to schedule a
special meeting to address any urgent need that cannot be accommodated in the standing meeting schedule.
The 2017 meeting schedule has been prepared in consultation with the incoming Board Chair, the County
Administrator, and the Housing Authority Executive Director, and is recommended for the Board's adoption. The
County Board of Supervisors has already adopted its meeting schedule.
RECOMMENDATIONS
RECEIVE the Housing Authority of the County of Contra Costa’s investment report for the quarter ending
September 30, 2016.
BACKGROUND
California Government Code (CGC) Section 53646 requires the Housing Authority of the County of Contra Costa
(HACCC) to present the Board of Commissioners with a quarterly investment report that provides a complete
description of HACCC’s portfolio. The report is required to show the issuers, type of investments, maturity dates, par
values (equal to market value here) and the current market values of each component of the portfolio, including funds
managed by third party contractors. It must also include the source of the portfolio valuation (in HACCC’s case it is
the issuer). Finally, the report must provide certifications that (1) all investment actions executed since the last report
have been made in full compliance with the Investment Policy and; (2) HACCC will meet its expenditure obligations
for the next six months. (CGC 53646(b)).
The state-mandated report has been amended to indicate the amount of interest earned and how the interest was
allocated. The amended report is attached.
In summary, HACCC had $28,742.93 in interest earnings for the quarter ending September 30th, 2016. That interest
was earned within discrete programs and most of the interest earned is available only for use within the program that
earned the interest. Further, interest earnings may be restricted to specific purposes within a given program.
Action of Board On: 12/06/2016 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF
COMMISSIONERS
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: December 6, 2016
Joseph Villarreal, Executive Director
By: , Deputy
cc:
C.2
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:December 6, 2016
Contra
Costa
County
Subject:INVESTMENT REPORT FOR THE QUARTER ENDING SEPTEMBER 30, 2016
BACKGROUND (CONT'D)
>
The Housing Choice Voucher Program reserve as of 12/31/2013 held in cash and investments was transitioned to
the HUD held program reserve account. The only restricted funds remaining in investments for the Housing
Voucher program is for the Family Self Sufficiency escrow account.
Non-restricted interest earnings within both the voucher and public housing programs must be used solely within
those programs, but such interest earnings can be used for a wider range of purposes within the individual
programs. The interest earned in the State and Local fund can be used for any purpose within HACCC’s scope of
operations.
The interest earned for the quarter ending September 30th, 2016 is shown below. A more detailed report is
attached.
Public
Housing
Housing Choice Voucher
Fund
Rental
Rehabilitation
Fund
State & Local
Unrestricted
Interest
Earned
Restricted
Interest Earned
Unrestricted
Interest
Earned
Unrestricted
Interest Earned
Unrestricted
Interest Earned
$6,216.19 $526.78 $15,622.09 $863.54 $5,514.33
FISCAL IMPACT
None. For reporting purposes only.
CONSEQUENCE OF NEGATIVE ACTION
Should the Board of Commissioners elect not to accept the investment report it would result in an audit finding of
non-compliance and could ultimately affect future funding from the U.S. Department of Housing and Urban
Development (HUD).
ATTACHMENTS
Investment Report for QE 093016
RECOMMENDATIONS
DENY claim filed by Constance
Gutierrez.
BACKGROUND
*
FISCAL IMPACT
No fiscal impact.
Action of Board On: 12/06/2016 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
Contact: Joellen Balbas
925-335-1906
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: December 6, 2016
Joseph Villarreal, Executive Director
By: , Deputy
cc:
C.3
To:Board of Supervisors
From:David Twa, County Administrator
Date:December 6, 2016
Contra
Costa
County
Subject:Claims
ATTACHMENTS
HA-Claim
Gutierrez
RECOMMENDATIONS
APPROVE and AUTHORIZE the Executive Director of the Housing Authority of the County of Contra Costa,
or his designee, to execute a twelve month contract with the City of Pittsburg in an amount not to exceed
$158,000 to provide the Housing Authority’s El Pueblo public housing development with additional law
enforcement services for the period beginning July 1, 2016 and ending June 30, 2017.
1.
RATIFY payments previously made to the City of Pittsburg for additional law enforcement services at the
Housing Authority’s El Pueblo public housing development for the period beginning July 1, 2016 and ending
September 30, 2016 in the amount of $36,646.74.
2.
BACKGROUND
For the past twenty-one years, HACCC has contracted with the City of Pittsburg to provide one full-time police
officer for additional community-oriented policing duties at the El Pueblo Housing Development. The officer focuses
on eliminating drug-related activities, eliminating violent crimes, and working closely with residents to provide
services beyond those normally offered by the police.
Action of Board On: 12/06/2016 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF
COMMISSIONERS
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: December 6, 2016
Joseph Villarreal, Executive Director
By: , Deputy
cc:
C.4
To:Board of Supervisors
From:Joseph Villarreal, Housing Authority
Date:December 6, 2016
Contra
Costa
County
Subject:CONTRACT WITH THE CITY OF PITTSBURG POLICE DEPARTMENT FOR COMMUNITY POLICING
SERVICES AT THE EL PUEBLO PUBLIC HOUSING DEVELOPMENT
FISCAL IMPACT
The Housing Authority’s (HACCC) total cost for this service will not exceed $158,000. Funding for this contract is
included in HACCC's current budget using the public housing operating subsidy provided by the U. S. Department of
Housing and Urban Development.
CONSEQUENCE OF NEGATIVE ACTION
If the Board of Commissioners does not approve this contract, the City of Pittsburg will not have sufficient resources
to continue providing additional law enforcement services to the residents of the El Pueblo public housing community.
RECOMMENDATIONS
APPROVE and AUTHORIZE the Executive Director of the Housing Authority, or his designee, to execute a contract
with AMS.NET, Inc. (AMS), in an amount not to exceed $150,000 to upgrade the Housing Authority’s data and
voicemail networks.
BACKGROUND
HACCC’s data and voicemail networks were last replaced in 2010 with hardware and software from Cisco Systems.
That system is now at the end of its life cycle, meaning no more upgrades or added services are available for it. In
order to receive required ongoing support, avoid a system failure and to take advantage of new features, it is
necessary to upgrade the hardware and software associated with HACCC's data and voicemail networks. This update
will include a new server, new Cisco Systems software, an upgrade from Microsoft Exchange 2007 to Exchange 2013
and the addition of VEEAM Back-up Essentials. VEEAM Backup Essentials is a backup and availability solution for
small businesses and provides disaster recovery and virtualization management software for VMware and Hyper-V
virtual environments. This software will ensure that HACCC does not suffer any outages as a result of system failures.
In soliciting this contract, HACCC has made use of its ability to utilize interagency purchasing agreements. HUD
requires housing authorities to competitively solicit goods and services. Usually the entire procurement process is
conducted in-house by a housing authority looking for a particular product or service. However, HUD permits, and
even encourages, housing authorities to procure goods and services via cooperative and interagency agreements.
Such agreements can greatly simplify and expedite the procurement process since the housing authority does not have
Action of Board On: 12/06/2016 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF
COMMISSIONERS
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: December 6, 2016
Joseph Villarreal, Executive Director
By: , Deputy
cc:
C.5
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:December 6, 2016
Contra
Costa
County
Subject:AGREEMENT WITH AMS.NET, INC., FOR NETWORK UPGRADES
BACKGROUND (CONT'D)
>
to develop specifications, solicit vendors for bids or evaluate those vendors that submit bids. This is especially
helpful in situations such as the Authority’s current network needs, where time is of the essence and there are limited
staff resources available to manage a very technical solicitation. Also, cooperative agreements can offer substantial
pricing discounts to housing authorities because vendors can price their products and services more aggressively
when they know their customer base is significantly larger than just one agency.
In seeking a data and voice network vendor, the Authority utilized an interagency purchasing agreement. If approved
by the Board, this contract will be awarded through Merced County’s Fast Open Contracts Utilization Services
(FOCUS). FOCUS is California's only nationwide, local government-to-government purchasing program. It allows
cities, counties, schools, special districts and other public entities to acquire technology products and services
quickly, easily, and at competitive rates. Originally formed as a result of dire budgetary constraints in the early 1990s,
FOCUS has emerged as a tool to procure technology goods and services, quickly and from multiple sources.
Available contracts are competitively bid nationally and all contract awards required at least two vendors be selected.
Since the inception of FOCUS in 1997, more than $50,000,000 in technology purchases have been made by
numerous local jurisdictions, schools and special districts, as well as state and federal agencies throughout California
and the rest of the United States. Procurement through FOCUS meets HUD and California procurement guidelines.
If approved by the Board, the proposed contract will be awarded to AMS. AMS was awarded a contract via the
FOCUS program on July 7, 2015 to provide telecommunications solutions technology and services to federal, state
and local governmental jurisdictions. Since the FOCUS award to AMS is a three year contract, the Authority can
utilize this award any time prior to July 6, 2018 to sign its own contract with AMS. AMS was founded in 1988. AMS
is an IP Convergence Specialist providing infrastructure and communication technology solutions to businesses,
educators and government entities throughout the West Coast. They provide turnkey solutions using cutting-edge
technology in the areas of IP Communications, Video Conferencing, Surveillance, Wireless Connectivity, Security,
Structured Wiring and Network Infrastructure. AMS has served as the Authority’s voicemail network provider since
2002. By contracting with AMS via FOCUS, customers reaped benefits of approximately 40% savings on the
products and services in the proposed contract.
The total cost of the network upgrades is $131,189.27. Due to the scale and complexity of the contract and the need to
complete the upgrades as quickly as possible, staff is asking the Board for contract approval not to exceed $150,000,
which provides for approximately 13% in a contingency allowance. Further Board approval will be required if the
cost of the project exceeds $150,000.
FISCAL IMPACT
The Housing Authority’s (HACCC) total cost for this service will not exceed $150,000. Funding for this contract is
included in HACCC's current budget using funds provided by the U. S. Department of Housing and Urban
Development.
CONSEQUENCE OF NEGATIVE ACTION
Should the Board of Commissioners elect not to award the contract to AMS.Net, HACCC will be required to go out
to bid for new data and voicemail networks. This process would be lengthier and likely more expensive than
procuring via FOCUS.
RECOMMENDATIONS
APPROVE and AUTHORIZE the Executive Director of the Housing Authority of the County of Contra Costa,
or his designee, to execute a twelve-month contract with Contra Costa County in an amount not to exceed
$493,000 to provide the Housing Authority’s Bayo Vista and Las Deltas public housing developments with
additional Sheriff's Department law enforcement services for the period beginning July 1, 2016 and ending
June 30, 2017.
1.
RATIFY payments previously made to the Contra Costa County Sheriff's Department for additional law
enforcement services at the Housing Authority’s Bayo Vista and Las Deltas public housing developments for
the period beginning July 1, 2016 and ending August 31, 2016 in the amount of $67,687.84.
2.
BACKGROUND
For over twenty-one years, HACCC has contracted with the Contra Costa County to provide two full-time sheriff
deputies for additional community-oriented policing duties at the Bayo Vista and Las Deltas Housing Developments.
The deputies focus on deterring drug-related activities, eliminating violent crimes, and working closely with residents
to provide services beyond those normally offered by the Sheriff's office.
Action of Board On: 12/06/2016 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF
COMMISSIONERS
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: December 6, 2016
Joseph Villarreal, Executive Director
By: , Deputy
cc:
C.6
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:December 6, 2016
Contra
Costa
County
Subject:CONTRACT WITH THE CONTRA COSTA COUNTY SHERIFF'S DEPARTMENT FOR COMMUNITY
POLICING SERVICES AT THE BAYO VISTA AND LAS DELTAS PUBLIC HOUSING DEVELOPMENT
FISCAL IMPACT
The Housing Authority’s (HACCC) total cost for this service will not exceed $493,000. Funding for this contract is
included in HACCC's current budget using the public housing operating subsidy provided by the U. S. Department of
Housing and Urban Development.
CONSEQUENCE OF NEGATIVE ACTION
If the Board of Commissioners does not approve this contract, the Sheriff's department will not have sufficient
resources to continue providing additional law enforcement services to the residents of the Bayo Vista and Las Deltas
public housing communities.
RECOMMENDATIONS
APPROVE and AUTHORIZE the Executive Director of the Housing Authority of the County of Contra Costa, or his
designee, to enter into a three-year software and support services agreement with YARDI Systems, Inc. (YARDI), in
the amount not to exceed of $433,611; and to execute the necessary documents and amendments to implement this
contract.
BACKGROUND
In 2003, HACCC procured the Yardi Voyager software system to manage its various federal housing programs
(housing choice voucher, public housing, Shelter Plus Care, etc.). HACCC is currently utilizing Yardi Voyager
version 6 to operate its programs. Yardi has released a new version of Voyager, Voyager 7S, which consolidates the
financial and property management information provided in version 6 into a single, centralized database, with
enhanced features, such as access to leasing modules, resident services and other features via mobile devices.
Perhaps the most significant feature of Voyager 7S is that it will migrate the YARDI software from an agency-hosted
platform to a vendor-hosted platform accessed via the cloud. This will provide faster and better technical support,
troubleshooting and system updates than are now available to HACCC. Vendor-hosting will also alleviate some of the
overwhelming demands placed on HACCC's only IT staff-person and should obviate the need to add another IT
staff-person.
Action of Board On: 12/06/2016 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF
COMMISSIONERS
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: December 6, 2016
Joseph Villarreal, Executive Director
By: , Deputy
cc:
C.7
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:December 6, 2016
Contra
Costa
County
Subject:YARDI UPGRADE TO VERSION 7S
BACKGROUND (CONT'D)
>
Some of the other advantages of moving to Yardi Voyager 7S are shown below:
Online access for applicants, participants, and residents to complete initial and ongoing eligibility tasks along
with other housing related services.
HA users can access the system from a variety of hardware configurations and devices, including tablets and
smart-phones, which will allow the end users to be more responsive to clients and landlords.
Online landlord/owner access to a web-based portal for the HCV account will reduce time-consuming phone
calls regarding payments and other account information.
Disaster recovery of Yardi interface and data
Interface enhancements built on the Microsof.NET framework, which allows the program to be more stable,
powerful and faster than previous versions.
Cost saving: Reduction in paper usage and postage and streamlined administrative processing
Alternative rent collection and payment process options.
On-site training for staff by Yardi experts which will include best practice reviews.
FISCAL IMPACT
The Housing Authority’s (HACCC) total cost for this service will not exceed $433,611 over three years. Funding for
this contract is included in HACCC's current budget.
CONSEQUENCE OF NEGATIVE ACTION
Should the Board of Commissioners elect not to authorize the Executive Director to enter into an agreement with
YARDI, the Housing Authority will continue to operate with the existing system. The existing system will become an
antiquated and unsupported software program in the near future. HACCC will be unable to fulfill its contractual
obligations to HUD if it does not upgrade before that time.
RECOMMENDATIONS
ACCEPT report on the Community Relations grant received by the Sheriff's Office for Bayo Vista in Rodeo.
BACKGROUND
The Contra Costa County Sheriff's Office, in partnership with the Housing Authority and the YMCA, was recently
awarded a Community Relations Grant from the California Board of State and Community Corrections. The grant
will allow the Sheriff's office to add an additional deputy for Bayo Vista and also to work more closely with the
YMCA and the Housing Authority to focus on youth outreach and activities. The text of the announcement from the
Sheriff's office is below:
Contra Costa County Office of the Sheriff Awarded
Community Relations Grant
The Contra Costa County Office of the Sheriff was one of ten agencies that was recently awarded a grant from the
California Board of State and Community Corrections (BSCC). In all, BSCC awarded nearly a total of $6 million in
grants intended to strengthen relations between law enforcement and the communities they serve.
With the funds, the Office of the Sheriff, in partnership with the Contra Costa County Housing Authority and
YMCA, will develop a new community relationship philosophy and model that will enhance safety, well being, and
trust, and effectively engage residents at the Bayo Vista Housing Development in the community of Rodeo. The
Action of Board On: 12/06/2016 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF
COMMISSIONERS
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: December 6, 2016
Joseph Villarreal, Executive Director
By: , Deputy
cc:
C.8
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:December 6, 2016
Contra
Costa
County
Subject:COMMUNITY RELATIONS GRANT FOR BAYO VISTA
BACKGROUND (CONT'D)
>
multidisciplinary program will use available resources and partnerships to develop a comprehensive plan that unifies
services to meet the needs of the Bayo Vista community and increases opportunities for youth development.
“We are pleased to be awarded this grant from the Board of State and Community Corrections,” said Contra Costa
Sheriff David O. Livingston. “Our mission is to increase public trust with the Bayo Vista community by
relationship-based policing, understanding and developing partnerships to use available resources and services.”
The Office of the Sheriff grant amount is nearly $443,000; the grant period runs for two years.
FISCAL IMPACT
This is for informational purposes only and has no fiscal impact.
CONSEQUENCE OF NEGATIVE ACTION
None.