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HomeMy WebLinkAboutMINUTES - 11012016 -CALENDAR FOR THE BOARD OF SUPERVISORS CONTRA COSTA COUNTY AND FOR SPECIAL DISTRICTS, AGENCIES, AND AUTHORITIES GOVERNED BY THE BOARD BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET MARTINEZ, CALIFORNIA 94553-1229 CANDACE ANDERSEN, CHAIR, 2ND DISTRICT MARY N. PIEPHO, VICE CHAIR, 3RD DISTRICT JOHN GIOIA, 1ST DISTRICT KAREN MITCHOFF, 4TH DISTRICT FEDERAL D. GLOVER, 5TH DISTRICT DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 335-1900 PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO (2) MINUTES. A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR. The Board of Supervisors respects your time, and every attempt is made to accurately estimate when an item may be heard by the Board. All times specified for items on the Board of Supervisors agenda are approximate. Items may be heard later than indicated depending on the business of the day. Your patience is appreciated. ANNOTATED AGENDA and MINUTES November 1, 2016                  9:00 A.M. Convene and call to order and opening ceremonies. Inspirational Thought "Curiosity is natural to the soul of man and interesting objects have a powerful influence on our affections." ~ Daniel Boone Present: John Gioia, District I Supervisor; Candace Andersen, District II Supervisor; Mary N. Piepho, District III Supervisor; Karen Mitchoff, District IV Supervisor; Federal D. Glover, District V Supervisor Staff Present:David Twa, County Administrator CONSIDER CONSENT ITEMS (Items listed as C.1 through C.56 on the following agenda) – Items are subject to removal from Consent Calendar by request of any Supervisor or on request for discussion by a member of the public. Items removed from the Consent Calendar will be considered with the Discussion Items.   PRESENTATIONS (5 Minutes Each)   PRESENTATION honoring the Contra Costa Chorale on its 50th Anniversary of providing musical excellence by and for the community. (Supervisor Gioia)     AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover PRESENTATION proclaiming November 2, 2016 as the Contra Costa County Shelter-in-Place Education Day. (William Walker, M.D., Health Services Director)    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover PRESENTATION proclaiming November 2016 as Adoption Awareness Month in Contra Costa County. (Kathy Gallagher, Employment and Human Services Director)   November 1, 2016 Contra Costa County Board of Supervisors 1  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover PR.4 PRESENTATION recognizing November 2016 as Homeless Awareness Month in Contra Costa County. (Lavonna Martin, Director - Health, Housing, and Homeless Services)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover DISCUSSION ITEMS   D. 1 CONSIDER Consent Items previously removed.    Consent item C.26 was removed to allow for comment from the public, and was RELISTED to be considered on November 15, 2016.   D. 2 PUBLIC COMMENT (2 Minutes/Speaker)    Gregory Osorio, resident of Pittsburg, spoke in support of Supervisor Glover; Rick Marazzani, resident of Martinez, spoke on how the Section 8 program provides for the needs of the elderly, disabled, and veterans and expressed dismay that in the election cycle the program is being used in a disparaging way against a candidate for office; Victoria Adams, resident of Pittsburg; spoke in support of Supervisor Glover, recounting some public improvements he brought to East County; Charles Davidson, resident of Hercules (handout attached); expressed disapproval of a political mailing by an independent expenditure committee, that he believes acted without the support of officials running for office; Douglas Van Raam, The Hemp Church, Teach Hemp Committee, expressed his objection that elected officials would not support his usage of cannabis while having a arrest record of their own, and that he supports Anamarie Avila Farias for office.   D.3 CONSIDER accepting the 2016 Other Post Employment Benefits Valuation Report as of January 1, 2016 including Annual Required Contributions for the Fiscal Year Ending June 30, 2016. (Lisa Driscoll, County Finance Director)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D.4 CONSIDER adopting proposed health plan changes for specified retirees who retired on or after January 1, 2016 or opted out of Retiree Support Group Settlement (David Twa, County Administrator)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover 9:30 A.M.   D.5 Acting in its capacity as the Contra Costa County Board of Supervisors and as the Board of Directors of the Crockett-Carquinez Fire Protection District and the Contra Costa County Fire Protection District, HEARING on the adoption of Ordinance No. 2016-23, which adopts the 2016 California Fire Code with local amendments. (Robert Marshall, Fire Marshal)       CLOSED the public hearing; ADOPTED Ordinance No. 2016-23, adopting the 2016 California Fire November 1, 2016 Contra Costa County Board of Supervisors 2  CLOSED the public hearing; ADOPTED Ordinance No. 2016-23, adopting the 2016 California Fire Code, with local amendments, as the fire code within Contra Costa County, the Contra Costa County Fire Protection District, and the Crockett-Carquinez Fire Protection District; ADOPTED findings in support of the amendments to the 2016 California Fire Code; DIRECTED the Fire Districts, pursuant to Health and Safety Code section 17958.7, to send a certified copy of Ordinance No. 2016-23, the attached findings, and this Board Order to the California Department of Housing and Community Development and to the California Building Standards Commission. AUTHORIZED the publication of the ordinance summary prepared by County Counsel in accordance with Government Code section 25124; DIRECTED the Clerk of the Board of Supervisors to post at its office, and each Fire District to post at its office, a certified copy of the full text of Ordinance No. 2016-23, as adopted, with the names of the Supervisors/Directors voting for and against the ordinance, in accordance with Government Code section 25124; FOUND that adoption of the ordinance is exempt from CEQA pursuant to CEQA guidelines section 15061(b)(3); and DIRECTED staff to file a Notice of Exemption with the County Clerk.    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D.6 HEARING to consider County Planning Commission recommendations to accept the permit review report pertaining to the Keller Canyon Landfill land use permit. (100% Applicant/Landfill operator fees) (David Brockbank, Conservation and Development Department)       Speakers: Don E. Garcia, Teamsters 315; Lisa Della Rocca, resident of Pittsburg (handout attached); Laura Wright, City of Pittsburg; EVan xxxxx; Dana Dean, representing Evan Edgar and Monica White; Greg Osorio, Garrett Evans; CLOSED the public hearing; ACCEPTED the permit review report pertaining to the Keller Canyon Landfill land use permit conditions of approval, which concludes that there is no need to add or modify the existing permit conditions; and DIRECTED Department of Conservation and Development staff to schedule the third annual permit review for consideration by the County Planning Commission in October 2017, in accordance with Condition 11.1 of the existing Keller Canyon Landfill land use permit.   D.7 HEARING on the itemized costs of abatement for real property located at 425 Market Ave., Richmond, California (Fred Urquhart II, owner). (Jason Crapo, Conservation and Development Department)       CLOSED the hearing; DETERMINED the cost of all abatement work and all administrative costs to be $21,616.58; ORDERED the itemized report confirmed and DIRECTED that it be filed with the Clerk of the Board of Supervisors; ORDERED the costs to be specially assessed against the property and AUTHORIZED the recordation of a Notice of Abatement Lien.   D.8 CONSIDER approving the Contra Costa County Parklet Program, to govern the establishment of parklets as encroachments within County rights of way countywide, as recommended by the Public Works Director. (100% Applicant Fees) (Mary Halle, Public Works Department)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D. 9 CONSIDER reports of Board members. November 1, 2016 Contra Costa County Board of Supervisors 3 D. 9 CONSIDER reports of Board members.    Supervisor Piepho attended the October 2016 annual conference of the CALAFCO in Santa Barbara. She announced that Contra Costa County tied for third place with Napa County in the annual wine competition with the Tamayo Vineyards Sirah . She has informed the Contra Costa Wine Association. (http://calafco.org/) Supervisor Mitchoff encouraged the other Supervisors to consider attending the Bay Area Confluence event convened by the Association of Bay Area Governments (ABAG) on November 10 2016 at the Oakland Museum of California to address regional water resilience. (http://www.abag.ca.gov/resilience/bay_area_confluence_2016.html)   Closed Session A. CONFERENCE WITH LABOR NEGOTIATORS 1. Agency Negotiators: David Twa and Bruce Heid. Employee Organizations: Contra Costa County Employees’ Assn., Local No. 1; Am. Fed., State, County, & Mun. Empl., Locals 512 and 2700; Calif. Nurses Assn.; Service Empl. Int’l Union, Local1021; District Attorney’s Investigators Assn.; Deputy Sheriffs Assn.; United Prof. Firefighters, Local 1230; Physicians’ & Dentists’ Org. of Contra Costa; Western Council of Engineers; United Chief Officers Assn.; Service Empl. Int’l Union United Health Care Workers West; Contra Costa County Defenders Assn.; Probation Peace Officers Assn. of Contra Costa County; Contra Costa County Deputy District Attorneys’ Assn.; and Prof. & Tech. Engineers, Local 21, AFL-CIO; Teamsters Local 856. 2. Agency Negotiators: David Twa. Unrepresented Employees: All unrepresented employees. B. CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION (Gov. Code, § 54956.9(d)(1)) Retiree Support Group of Contra Costa County v. Contra Costa County, U.S. District Court, Northern District of California, Case No. C12-00944 JST 1. C. CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov. Code, § 54956.9(d)(2): One potential case    There were no reports from Closed Session.   ADJOURN    Adjourned today's meeting at 11:50 a.m.   CONSENT ITEMS   Engineering Services   C. 1 ADOPT Resolution No. 2016/601 approving and authorizing the Public Works Director, or designee, to fully close the north bound lanes of Danville Boulevard between Orchard Lane and Jackson Way, and to fully close Jackson Way at the intersection with Danville Boulevard, on December 4, 2016 from 4:30 p.m. to 6:30 p.m., for the purpose of the Annual Alamo Tree Lighting Event, Alamo area. (No fiscal impact)       November 1, 2016 Contra Costa County Board of Supervisors 4  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Special Districts & County Airports   C. 2 APPROVE and AUTHORIZE the Auditor-Controller, or designee, to issue a payment on behalf of the Public Works Director, in the amount of $1,500, from County Service Area R-7A, payable to the Community Foundation of Alamo for the holiday lights at Andrew H. Young Park, Alamo Area. (100% County Services Area R-7A Funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Claims, Collections & Litigation   C. 3 DENY claims filed by Clark Pest Control, David Hofman, Jason Hunt, Seth Krubiner, Eugene Mangini, Howard Perdue, Denise Smullen, State Farm Insurance for Pierin Daberdaku Claim and Dillon Vassey, a minor.       AYE: District I Supervisor John Gioia, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (RECUSE) Honors & Proclamations   C. 4 ADOPT Resolution No. 2016/631 recognizing Karen Shuler for her years of service to the Behavioral Health Division of Health Services and the Mental Health Commission, as recommended by the Health Services Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 5 ADOPT Resolution No. 2016/567 recognizing Mary Whatford upon her retirement as Recorder Operations Manager in the County Clerk-Recorder Department, as recommended by the Clerk-Recorder.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 6 ADOPT Resolution No. 2016/578 honoring the Contra Costa Chorale on its 50th Anniversary of providing musical excellence by and for the community, as recommended by Supervisor Gioia.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 7 ADOPT Resolution No. 2016/605 honoring Easter Hill United Methodist Church of Richmond, California on its 65th Anniversary, as recommended by Supervisor Gioia.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 8 ADOPT Resolution No. 2016/607 proclaiming November 2016 as Adoption Awareness Month in Contra Costa County, as recommended by the Employment and Human Services Director.    November 1, 2016 Contra Costa County Board of Supervisors 5     AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 9 ADOPT Resolution No. 2016/617 proclaiming November 2, 2016 as the Contra Costa County Shelter-in-Place Education Day, as recommended by the Health Services Director.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Ordinances   C. 10 ADOPT Ordinance No. 2016-20 amending the County Ordinance Code to change the appointing authority of the exempt classification of Medical Director and to remove the exempt classifications of Ambulatory Care Chief Executive Officer, Contra Costa Health Plan Medical Director, and Mental Health Medical Director from the list of classifications excluded from the Merit System, as requested by the Health Services Department. (No cost)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Appointments & Resignations   C. 11 APPROVE the medical staff appointments and reappointments, additional privileges, department change request, medical staff advancement and application withdrawal as recommend by the Medical Staff Executive Committee, at their October 18, 2016 meeting, and by the Health Services Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Personnel Actions   C. 12 ADOPT Position Adjustment Resolution No. 21986 to reallocate the salary of the Mental Health Clinical Specialist - Project (represented) classification on the salary schedule in the Health Services Department. (100% General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 13 ADOPT Position Adjustment Resolution No. 21979 to abolish the classifications of CCHP Medical Director-Exempt, Mental Health Medical Director-Exempt, and Ambulatory Care Chief Executive Officer-Exempt, cancel three vacant positions, and add two Medical Director-Exempt positions in the Health Services Department. (100% Contra Costa Health Plan Enterprise Fund II)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 14 ADOPT Position Adjustment Resolution No. 21970 to add one Administrative Aide-Deep Class (unrepresented) position in the Library Department. (100% Library Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover November 1, 2016 Contra Costa County Board of Supervisors 6 C. 15 ADOPT Position Adjustment Resolution No. 21984 to add two permanent intermittent Junior Radiological Technologist positions (represented) and two permanent intermittent Senior Radiological Technologist positions (represented) in the Health Services Department. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 16 ADOPT Position Adjustment Resolution No. 21985 to add 41 represented permanent positions in various classifications in the Health Services Department. (100% Whole Person Care Pilot Program revenues)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Grants & Contracts   APPROVE and AUTHORIZE execution of agreements between the County and the following agencies for receipt of fund and/or services:   C. 17 APPROVE and AUTHORIZE the County Librarian, or designee, to accept a restricted donation in an estimated amount of $80,000 from the James S. DeLoach Trust, for the exclusive use in support of the El Cerrito Library. (No Library Fund match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 18 APPROVE and AUTHORIZE the County Librarian, or designee, to accept a restricted donation in an estimated amount of $100,000 from the Eugene S. Troy Trust, for the exclusive use in support of the El Cerrito Library. (No Library Fund match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 19 ADOPT Resolution No. 2016/600 to approve and authorize the Employment and Human Services Director, or designee, to execute a contract amendment with California Department of Aging, effective September 30, 2016, to increase the payment limit to the County by $344,004 to a new payment limit of $4,302,156, with no change in the term July 1, 2016 through June 30, 2017, for Older Americans Act services to low-income older County residents. (No additional County match)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 20 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with the Department of Health Care Services, Children Medical Services, to pay the County an amount not to exceed $1,929,816 for the Child Health and Disability Prevention and the Health Care Program for Children in Foster Care programs, for the period July 1, 2016 through June 30, 2017. (County match: $411,459, budgeted)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 21 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with the    November 1, 2016 Contra Costa County Board of Supervisors 7 C. 21 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with the City of Antioch for its Community Development Department Block Grant funding, to pay the County an amount not to exceed $10,000 for continuation of the operation of the Adult Interim Housing Program, for the period July 1, 2016 through June 30, 2017. (No County match)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 22 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with the County of Alameda Health Care Services Agency, effective March 1, 2016, to increase the total payment to County by $160,108 to a new payment limit of $1,557,894, with no change in the original term of March 1, 2016 through February 28, 2017, for additional coordination of essential services to Contra Costa County residents with HIV Disease and their families. (No County match)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 23 APPROVE and AUTHORIZE the Chair of the Board of Supervisors to execute the First Amendment to the County Franchise Agreement with Crockett Garbage Company to extend the term of the Agreement through December 31, 2016, as recommended by the Conservation and Development Director. (100% Solid Waste/Recycling Franchise fees)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 24 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Public Health Foundation Enterprises, Inc., to pay County an amount not to exceed $92,874 to support the Centers for Disease Control and Prevention’s (CDC) Emerging Infections Program - Retail Foods Project for the period September 1, 2016 through August 31, 2017. (No County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover APPROVE and AUTHORIZE execution of agreement between the County and the following parties as noted for the purchase of equipment and/or services:   C. 25 APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a contract amendment with First Carbon Solutions, to increase the payment limit by $71,385 to a new payment limit of $404,424 with no change to the term of September 10, 2014 through September 9, 2018, for services required to prepare the Environmental Impact Report for the Tassajara Parks Project in the Tassajara Valley, San Ramon area. (100% Applicant fees)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 26 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with All Health Services Corporation, effective July 1, 2016, to increase the payment limit by $2,389,412 to a new payment limit of $4,356,412 to provide additional hours of temporary medical staffing services at Contra Costa Regional Medical Center and Health Centers, with no change in the original term of October 1, 2015 through September 30, 2017. (100% Hospital Enterprise Fund I)       Speaker: Richard Andazola, Teamsters 856. RELISTED to November 15, 2016.   C. 27    November 1, 2016 Contra Costa County Board of Supervisors 8 C. 27 APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a contract including modified indemnification language with NBS Government Finance Group in an amount not to exceed $67,561 for financial consulting services, for the period November 1, 2016 through October 31, 2017. (100% Land Development Fees)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 28 APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a contract with Ten2Eleven Business Solutions in an amount not to exceed $137,280 to advise the Conservation and Development and the Public Works departments on options to modernize the information technology system used by both departments to bill applicants for land development services provided by the two departments, for the period November 1, 2016 through October 31, 2017. (100% Land Development Fees)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 29 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract including modified indemnification language with PDM Group, Inc., in an amount not to exceed $25,000 to provide County right of way services related to the City of Napa First and Second Street Roundabouts Project, for the period October 1, 2016 through September 30, 2017. (100% City of Napa funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 30 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with United Family Care, LLC (dba Family Courtyard), in an amount not to exceed $453,840 to provide augmented board and care services for the period December 1, 2016 through November 30, 2017. (100% Mental Health Realignment funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 31 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Telecare Corporation in an amount not to exceed $1,352,909 to provide gero-psychiatric and subacute mental health care services to severely and persistently mentally ill clients, for the period July 1, 2016 through June 30, 2017. (76% Mental Health Realignment and 24% Hospital Utilization Review)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 32 APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Public Works Director, a purchase order amendment with Lehr Auto Electric, Inc., to extend the term from January 31, 2017 through January 31, 2018 and increase the payment limit by $400,000 to a new payment limit of $650,000 for emergency vehicle parts, accessories and fabrication, Countywide. (100% Internal Service Fund-Fleet)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 33 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with the San Ramon Valley Fire Department in an amount not to exceed $375,000 to coordinate the services of a Fire Services Emergency Medical Services Medical Director, for the period December 15, 2016 through December 14, 2019. (100% Measure H funds)        November 1, 2016 Contra Costa County Board of Supervisors 9  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 34 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with the San Ramon Valley Fire Department in an amount not to exceed $295,200 to provide electronic patient care records hosting and support services for the Contra Costa Emergency Medical Services System, for the period December 15, 2016 through December 14, 2019. (100% Measure H funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 35 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Mark Kogan, M.D., in an amount not to exceed $450,000 to provide gastroenterology services at the Contra Costa Regional Medical Center and Health Centers, for the period January 1, 2017 through December 31, 2019. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 36 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Peter A. Castillo, M.D., Inc., in an amount not to exceed $382,000 to provide urogynecology services at the Contra Costa Regional Medical Center and Health Centers, for the period December 1, 2016 through November 30, 2017. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 37 APPROVE and AUTHORIZE the Director of Human Resources, or designee, to execute a contract amendment including modified indemnification language with Benefit Coordinators Corporation, to extend the term from September 2, 2016 through August 31, 2017 and increase the payment limit by $75,000 to a new payment limit of $150,000, to assist the County in complying with the reporting and eligibility requirements of the Affordable Care Act.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 38 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order with The Sourcing Group Company in an amount not to exceed $800,000 for medical forms, envelopes and business cards for the Contra Costa Regional Medical and Health Centers, for the period November 1, 2016 through October 31, 2018. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 39 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order amendment with Freedom Hygiene, Inc., to increase the payment limit by $38,000 to a new payment limit of $128,000, with no change in the original term of January 12, 2015 through July 11, 2017, for disposal bins located at the Contra Costa Regional Medical and Health Centers. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 40 APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Probation    November 1, 2016 Contra Costa County Board of Supervisors 10 C. 40 APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Probation Department, a purchase order amendment with Bay Cities Produce Co., Inc. to increase the payment limit from $95,000 to a new payment limit of $245,000, for the purchase of whole and processed fresh fruits and vegetables at Juvenile Hall and Orin Allen Youth Rehabilitation Facility and to extend the term from December 31, 2016 to December 31, 2017. (100% General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 41 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract containing modified indemnification language with Young Men’s Christian Association of the East Bay in an amount not to exceed $10,000, to provide internship programs in the Workforce Education and Training Program for mental health students for the period October 1, 2016 through September 30, 2017. (100% Mental Health Services Act)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 42 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Cardionet, LLC, in an amount not to exceed $135,000 to provide remote cardiac monitoring services for Contra Costa Regional Medical Center patients, for the period November 1, 2016 through October 31, 2017. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 43 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract containing modified indemnification language with Children's Hospital & Research Center at Oakland (dba UCSF Benioff Children's Hospital Oakland) in an amount not to exceed $15,000 to provide reflective supervision training for the period October 1, 2016 through June 30, 2017. (100% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 44 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment, effective October 31, 2016, with the U.S. Department of Veterans Affairs, Northern California Health Care System, to extend the term from October 31, 2016 through December 31, 2017 and increase the payment limit by $800,000 to a new payment limit of $3,161,000 for continuation of nuclear medicine services to Contra Costa Regional Medical Center’s Nuclear Medicine Unit. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 45 APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Chief Information Officer-Department of Information Technology, a blanket purchase order with Graybar Electric Company in an amount not to exceed $2,000,000 for the procurement of radio, telecommunications equipment and parts as needed, for the period January 1 through December 31, 2017. (100% User Fees)       RELISTED to November 15, 2016.   C. 46 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Animal Services Director, a purchase order amendment with MWI Animal Health to extend the term from December 30, 2016 through September 30, 2017 with no change in the payment limit of $700,000, to procure medical and shelter supplies. (No fiscal impact)        November 1, 2016 Contra Costa County Board of Supervisors 11  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 47 APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a contract with AtHoc Inc., in an amount not to exceed $3,800,000 for the provision of proprietary software maintenance for the County's Community Warning System for the period of July 1, 2016 through June 30, 2021. (100% Certified Unified Program Administration funding)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 48 APPROVE and AUTHORIZE the Chief Information Officer-Department of Information Technology, or designee, to execute a Master Services Agreement with GrantStream, Inc., in an amount not to exceed $68,000 to replace the Department of Information Technology's current grant management software application with GrantStream's Benevity Software-as-a-Service grant management application, for the period November 1, 2016 through October 31, 2017. (100% Department user fees)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 49 APPROVE and AUTHORIZE the Director of Child Support Services, or designee, to execute a contract amendment with Robert Half International, Inc., to extend the term from September 30 through December 31, 2016 and increase the payment limit by $60,000 to a new payment limit of $136,000, to provide information technology professional staff on a temporary basis, . (66% Federal, 34% State)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other Actions   C. 50 ADOPT Resolution No. 2016/581 to join the CaliforniaFirst Property Assessed Clean Energy financing program and AUTHORIZE the Conservation and Development Director, or designee, to execute an Operating Agreement with the California Statewide Communities Development Authority, and an Indemnification and Insurance Agreement with Renew Financial Group, LLC, as recommended by the Conservation and Development Director. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 51 ADOPT Resolution No. 2016/614 authorizing the sale of specified tax-defaulted property at public auction, pursuant to the California Revenue and Taxation Code §3698, as recommended by the Treasurer-Tax Collector.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 52 APPROVE the list of providers recommended by the Contra Costa Health Plan's Medical Director on September 29, 2016 and by the Health Services Director, as required by the State Departments of Health Care Services and Managed Health Care, and the Centers for Medicare and Medicaid Services.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 53 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract    November 1, 2016 Contra Costa County Board of Supervisors 12 C. 53 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment, effective October 1, 2016, with Carrington College, to allow medical laboratory assistants to receive field instruction at Contra Costa Regional Medical Center and Health Centers, with no change in the original term of July 1, 2012 to June 30, 2020. (Non-financial agreement)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 54 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a memorandum of understanding with Community Financial Resources, Inc., for a financial literacy and money management project for the period September 1, 2016 through February 15, 2017. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 55 ADOPT the 2017 meeting schedule for the Contra Costa County Board of Supervisors, including the cancelation of those meetings at which it is anticipated that there will not be a quorum of Board members present, as well as fixing the dates for the specified events planned for the year, as recommended by the County Administrator.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 56 ADOPT Resolution No. 2016/630 authorizing the issuance and sale of "Brentwood Union School District General Obligation Bonds, Election of 2016, Series 2016" in an amount not to exceed $25,000,000 by the Brentwood Union School District on its own behalf pursuant to Section 15140(b) of the Education Code, as recommended by the County Administrator. (No County fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover   GENERAL INFORMATION The Board meets in all its capacities pursuant to Ordinance Code Section 24-2.402, including as the Housing Authority and the Successor Agency to the Redevelopment Agency. Persons who wish to address the Board should complete the form provided for that purpose and furnish a copy of any written statement to the Clerk. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the Clerk of the Board to a majority of the members of the Board of Supervisors less than 72 hours prior to that meeting are available for public inspection at 651 Pine Street, First Floor, Room 106, Martinez, CA 94553, during normal business hours. All matters listed under CONSENT ITEMS are considered by the Board to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the time the Board votes on the motion to adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments from those persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Supervisors can be submitted to the office of the Clerk of the Board via mail: Board of Supervisors, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913. The County will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk, Room 106. November 1, 2016 Contra Costa County Board of Supervisors 13 Copies of recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make the necessary arrangements. Forms are available to anyone desiring to submit an inspirational thought nomination for inclusion on the Board Agenda. Forms may be obtained at the Office of the County Administrator or Office of the Clerk of the Board, 651 Pine Street, Martinez, California. Applications for personal subscriptions to the weekly Board Agenda may be obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The weekly agenda may also be viewed on the County’s Internet Web Page: www.co.contra-costa.ca.us STANDING COMMITTEES The Airport Committee (Supervisors Karen Mitchoff and Mary N. Piepho) meets quarterly on the fourth Monday of the month at 12:30 p.m. at Director of Airports Office, 550 Sally Ride Drive, Concord. The Family and Human Services Committee (Supervisors Candace Andersen and Federal D. Glover) meets on the first Monday of the month at 1:00 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Finance Committee (Supervisors Federal D. Glover and John Gioia) meets on the second Monday of the month at 1:30 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Hiring Outreach Oversight Committee (Supervisors John Gioia and Federal Glover) To be determined The Internal Operations Committee (Supervisors Candace Andersen and Karen Mitchoff) meets on the second Monday of the month at 9:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Legislation Committee (Supervisors Karen Mitchoff and Mary N. Piepho) meets on the first Thursday of the month at 11:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Public Protection Committee (Supervisors John Gioia and Federal D. Glover) meets on the second Monday of the month at 11:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Transportation, Water & Infrastructure Committee (Supervisors Candace Andersen and Mary N. Piepho) meets on the first Thursday of the month at 1:30 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. Ad Hoc on Sustainability Committee TBD TBD See Above Airports Committee December 28, 2016 1:30 p.m.See above Family & Human Services Committee November 14, 2016 1:00 p.m. See above Finance Committee November 10, 2016 10:30 a.m. See above Hiring Outreach Oversight Committee December 12, 2016 9:00 a.m.See above November 1, 2016 Contra Costa County Board of Supervisors 14 Internal Operations Committee November 28, 2016 cancelled Special meeting December 12, 2016 Rm. 107 11:00 a.m. See above Legislation Committee November 14, 2016 10:30 a.m. See above Public Protection Committee November 28, 2016 cancelled Special meeting December 12, 2016 Rm. 107 10:00 a.m. See above Transportation, Water & Infrastructure Committee November 10, 2016 1:00 p.m.See above PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO (2) MINUTES A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings. Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order): Contra Costa County has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings: AB Assembly Bill ABAG Association of Bay Area Governments ACA Assembly Constitutional Amendment ADA Americans with Disabilities Act of 1990 AFSCME American Federation of State County and Municipal Employees AICP American Institute of Certified Planners AIDS Acquired Immunodeficiency Syndrome ALUC Airport Land Use Commission AOD Alcohol and Other Drugs ARRA American Recovery & Reinvestment Act of 2009 BAAQMD Bay Area Air Quality Management District BART Bay Area Rapid Transit District BayRICS Bay Area Regional Interoperable Communications System BCDC Bay Conservation & Development Commission BGO Better Government Ordinance BOS Board of Supervisors CALTRANS California Department of Transportation CalWIN California Works Information Network CalWORKS California Work Opportunity and Responsibility to Kids CAER Community Awareness Emergency Response CAO County Administrative Officer or Office CCCPFD (ConFire) Contra Costa County Fire Protection District CCHP Contra Costa Health Plan CCTA Contra Costa Transportation Authority CCRMC Contra Costa Regional Medical Center CCWD Contra Costa Water DistrictNovember 1, 2016 Contra Costa County Board of Supervisors 15 CCWD Contra Costa Water District CDBG Community Development Block Grant CFDA Catalog of Federal Domestic Assistance CEQA California Environmental Quality Act CIO Chief Information Officer COLA Cost of living adjustment ConFire (CCCFPD) Contra Costa County Fire Protection District CPA Certified Public Accountant CPI Consumer Price Index CSA County Service Area CSAC California State Association of Counties CTC California Transportation Commission dba doing business as DSRIP Delivery System Reform Incentive Program EBMUD East Bay Municipal Utility District ECCFPD East Contra Costa Fire Protection District EIR Environmental Impact Report EIS Environmental Impact Statement EMCC Emergency Medical Care Committee EMS Emergency Medical Services EPSDT Early State Periodic Screening, Diagnosis and Treatment Program (Mental Health) et al. et alii (and others) FAA Federal Aviation Administration FEMA Federal Emergency Management Agency F&HS Family and Human Services Committee First 5 First Five Children and Families Commission (Proposition 10) FTE Full Time Equivalent FY Fiscal Year GHAD Geologic Hazard Abatement District GIS Geographic Information System HCD (State Dept of) Housing & Community Development HHS (State Dept of ) Health and Human Services HIPAA Health Insurance Portability and Accountability Act HIV Human Immunodeficiency Syndrome HOV High Occupancy Vehicle HR Human Resources HUD United States Department of Housing and Urban Development IHSS In-Home Supportive Services Inc. Incorporated IOC Internal Operations Committee ISO Industrial Safety Ordinance JPA Joint (exercise of) Powers Authority or Agreement Lamorinda Lafayette-Moraga-Orinda Area LAFCo Local Agency Formation Commission LLC Limited Liability Company LLP Limited Liability Partnership Local 1 Public Employees Union Local 1 LVN Licensed Vocational Nurse MAC Municipal Advisory Council MBE Minority Business Enterprise M.D. Medical Doctor M.F.T. Marriage and Family Therapist MIS Management Information System MOE Maintenance of Effort MOU Memorandum of Understanding November 1, 2016 Contra Costa County Board of Supervisors 16 MTC Metropolitan Transportation Commission NACo National Association of Counties NEPA National Environmental Policy Act OB-GYN Obstetrics and Gynecology O.D. Doctor of Optometry OES-EOC Office of Emergency Services-Emergency Operations Center OPEB Other Post Employment Benefits OSHA Occupational Safety and Health Administration PARS Public Agencies Retirement Services PEPRA Public Employees Pension Reform Act Psy.D. Doctor of Psychology RDA Redevelopment Agency RFI Request For Information RFP Request For Proposal RFQ Request For Qualifications RN Registered Nurse SB Senate Bill SBE Small Business Enterprise SEIU Service Employees International Union SUASI Super Urban Area Security Initiative SWAT Southwest Area Transportation Committee TRANSPAC Transportation Partnership & Cooperation (Central) TRANSPLAN Transportation Planning Committee (East County) TRE or TTE Trustee TWIC Transportation, Water and Infrastructure Committee UASI Urban Area Security Initiative VA Department of Veterans Affairs vs. versus (against) WAN Wide Area Network WBE Women Business Enterprise WCCTAC West Contra Costa Transportation Advisory Committee November 1, 2016 Contra Costa County Board of Supervisors 17 RECOMMENDATION(S): ACCEPT the presentation recognizing November 2016 as Homeless Awareness month in Contra Costa County. FISCAL IMPACT: None. BACKGROUND: Hunger and Homelessness Awareness Week, sponsored by the National Coalition for the Homeless, is November 12-20, 2016. This dedicated week offers the opportunity to call attention to the problems of hunger and homelessness across the nation. Throughout the month of November, the Council on Homelessness will join the national effort to highlight the various housing and homelessness issues in our community and showcase the myriad efforts within the homeless Continuum of Care that is making a real impact on reducing homelessness. A 2016 Homelessness Awareness Toolkit has been developed to support the Council’s efforts to get the community more involved through education, advocacy, and service. Throughout November, Council on Homelessness members will APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lavonna Martin, (925) 313-7700 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: PR.4 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:November 1, 2016 Contra Costa County Subject:Recognizing September 2016 as Homelessness Awareness Month in Contra Costa County November 1, 2016 Contra Costa County Board of Supervisors 18 BACKGROUND: (CONT'D) be making presentations before various local city councils to educate each community about how homelessness impacts their community. Throughout the month and leading up to the holidays, community members may choose to donate their time and services to support homeless service agencies and individuals in need. Additionally, the Council, in concert with the Health, Housing, and Homeless Services division will be hosting presentations throughout the month on Contra Costa’s homeless system of care and the changes underway to develop a more efficient, coordinated entry into homeless services for the 1,700 individuals who are homeless each night. ATTACHMENTS Homeless Awareness Toolkit November 1, 2016 Contra Costa County Board of Supervisors 19 During the month of November, Contra Costa will join national efforts to increase awareness and promote solutions to ending homelessness. Every night there are approximately 1,700 homeless men, women, and children in Contra Costa County. We each play a part in ending homelessness in our community. How will you get involved? Educate # of Homeless Veterans* # of Homeless Families* # of Homeless Seniors* √ Know the statistics of homeless in your community √ Learn about our strategies to end homelessness √ Learn about the local Contra Costa Zero: 2016 campaign to end chronic and veteran homelessness, National Hunger and Homelessness Awareness Week and what Housing First means Advocate √ Talk to your city/town council about options to help address homelessness in your community. √ Encourage landlords to learn more about renting to homeless individuals √ Forward/repost this toolkit to others interested in homelessness Service √ Donate to the Contra Costa Housing Security Fund √ Volunteer with your local church or service provider √ Donate to a local homeless provider *Data from 2016 Contra Costa PIT Count 1350 Arnold Dr., Ste. 202, Martinez, CA / 925-313-7700 homelessprogram@hsd.cccounty.us / cchealth.org/homeless ser t November 1, 2016 Contra Costa County Board of Supervisors 20 November 2016 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 Grab extra toiletries next time you stay at a hotel and donate them when you return. Council on Homelessness @ Board of Supervisors . Clean out your closets this weekend and donate extra clothes 6 7 8 9 10 11 12 Research upcoming coat drives in your area. Donate to the Contra Costa Housing Security Fund! VETERANS DAY Help us house our homeless veterans 13 14 15 16 17 18 19 Consider donating to the Food Bank of Contra Costa and Solano Holiday Fund Drive Project Hope Memorial Event Together We Give Events Shelter Inc, Holiday Box Assembly 20 21 22 23 24 25 26 Thanksgiving Multi- Faith Celebration and Service Check with local congregations to see if they need help serving food on Thanksgiving. THANKSGIVING DAY Trinity Center Meal First Lutheran Church Meal November 1, 2016 Contra Costa County Board of Supervisors 21 HOMELESS AWARENESS MONTH EVENTS Below is a list of open houses and tours that homeless service providers in Contra Costa County will be offering during Homeless Awareness Month. Tuesday, November 1th Council on Homelessness presents Hunger and Homeless Awareness Week to Contra Costa Board of Supervisors 9:30ish (check to see when on agenda here) 651 Pine Street, Martinez (Board Chambers) Members of the Council on Homelessness will present information about homelessness in Contra Costa and about Hunger and Homelessness Awareness week to the Contra Costa Board of Supervisors. Community members are encouraged to attend and to stand while speakers talk as a show of support for the Board’s continued focus on homelessness. Friday, November 18th Project Hope Memorial Event 10 a.m. to 1 p.m. (lunch at Noon Concord United Methodist Church, 1645 West Street, Concord Twelfth annual Memorial Service- a celebration of life for the homeless men and women who have passed over the last year. Saturday, November 19th Together We Give CENTRAL COUNTY 9:00 a.m. -12:00 p.m. St. Paul's Episcopal Church, Parish Hall 1924 Trinity Avenue, Walnut Creek, CA EAST COUNTY 1:00 p.m. -4:00 p.m. Opportunity Junction 3102 Delta Fair Blvd., Antioch, CA WEST COUNTY 2:00 p.m.-5:00 p.m. GRIP Souper Center 165 22nd Street, Richmond, CA On November 19th, clean out your closets, recycle, donate and help others through Together We Give’s Community Donation Day. For details about what items are being requested at each location, go to www.togetherwegive.org. November 1, 2016 Contra Costa County Board of Supervisors 22 SHELTER, Inc. Holiday Box Assembly 9:00am - 11:00am 1333 Willow Pass Road, Suite 206, Concord, CA 94520 Volunteers sort nonperishable food items and assemble 400+ boxes of Thanksgiving food items that will be distributed to families. Consider donating food items or grocery store gift cards ($10-$20) to add to the boxes. Contact Theresita Gonzalez, Community Resource Coordinator at TheresitaG@shelterinc.org or call (925) 957-5761. Sunday, November 20th Thanksgiving Multi-Faith Celebration and Service 4 p.m. Temple Isaiah, 945 Risa Rd, Lafayette, CA 94549 Share gratitude for abundance - Commit to confronting poverty. Gather in community! Faith leaders from across the County with a Multi-Faith choir led by Joyce Pricco, St. Michael & All Angels Episcopal Church. Offering received at this service will be donated to the Contra Costa County Housing Security Fund. For more information contact the Multi-Faith ACTION Coalition contactmfac@gmail.com Thursday, November 24th Trinity Center Thanksgiving Meal 1:00 pm – 3:00 pm St. Paul’s Episcopal Church, 1924 Trinity Avenue, Walnut Creek. Last year, with the help of donations from the Contra Costa and Solano Food Bank, Share the Spirit program (Volunteer Centers of the East Bay), Trinity Center staff and volunteers, St. Paul’s volunteers and volunteers from the community, we served over 120 meals. We hope to serve this many folks again this year! First Lutheran Church Giving Thanks Meal 11:30 am – 3:00 pm First Lutheran Church, 4000 Concord Blvd., Concord All people in need in the Concord area will have the opportunity to join us on Thanksgiving Day for a hot, home style meal served with love. Several local churches are planning the ninth annual Giving Thanks at Thanksgiving. This meal is for anyone in need of a hot meal, cooked with love, on Thanksgiving. If you have questions about the meal call 925-207-0035 and leave a message or send an email to GTatTG@yahoo.com, we will get back to you as soon as possible. NOTE: We can provide transportation to the meal, in the local area. If you need a ride contact us as above. November 1, 2016 Contra Costa County Board of Supervisors 23 VOLUNTEER OPPORTUNITIES Below is a list of volunteer opportunities with the Contra Costa Council on Homelessness. Some of the opportunities are available throughout the year, and others are specific to the fall and winter holidays. Contra Costa Interfaith Housing What? Tutoring youth in afterschool programs When? Varies Contact? Email Gloria@ccinterfaithhousing.org or call 925-448-2004. Monument Crisis Center What? Help with Food Pantry and Client Intake When? Monday – Thursday 9 am - Noon Contact? Email Volunteer@monumentcrisiscenter.org or call (925) 825-7751 for more information. Trinity Center What? Evening Program volunteers including cooks, van drivers, floor monitors, weekend breakfast/lunch bags. When? Nov 12 – Mar 30. Contact? Coordinator: Nora Hudson, norah@trinitycenterwc.org Trinity Center What? Thanksgiving food prep and serving: When? November 24th Contact? Carol Lombard, 925-949-8712 November 1, 2016 Contra Costa County Board of Supervisors 24 DONATION WISH LIST Below is a list of partner agencies in the Contra Costa Council on Homelessness and their donation wish lists. These are items that can be donated throughout the year. Also see the “Together We Give” event on November 19th in the Events Section above! ANKA Behavioral Health − Socks − Sweatpants and sweatshirts − Sleeping bags − Bottled water − Can openers Call (925) 270-2102 to coordinate drop off. Calli House Youth Shelter − Twin size bedding (sheets and comforters) − Pillows − Bath towels − Hygiene products: shampoo, body soap, deodorant, lotion, feminine products, sponges, toothbrushes/paste, hairproducts, flipflops, shaving cream/razors − Clothing: socks, tshirts, male/female undergarments, pajamas − School supplies − Gift cards for youth birthdays, moving into permanent housing, etc. (safeway, Target, Walmart, Dollar Store, Movie theater, payless shoes) − Warm coats − Umbrellas − Pots/pans − Arts/crafts supplies − Duffle bags/small suitcases for youth to travel between programs Call (510) 541-7562 to coordinate drop off Contra Costa Housing Security Fund The Contra Costa Housing Security Fund is a community fund that covers costs that can prevent many people, including seniors, veterans and families from getting back into housing and protects property owners who offer these screened renters an opportunity. To donate, go to http://tinyurl.com/HousingSecurityFund Resources for Renters Credit Check Application fees Utility deposit Utility arrears Rental Assistance (short term) Security Deposit Resources for Landlords Repair damage to units Pay past-due rent (eviction prevention) Increased security deposit November 1, 2016 Contra Costa County Board of Supervisors 25 The fund is utilized by service providers in the Contra Costa Homeless Continuum of Care, is managed by the Contra Costa Crisis Center and held by the Richmond Community Foundation. All donations are tax-deductible. To donate, go to http://tinyurl.com/HousingSecurityFund For questions about the fund, please email jaime.jenett@hsd.cccounty.us. Contra Costa Interfaith Housing − Grocery gift cards − Diapers − Feminine Hygiene products − Bed Bug mattress encasements (all sizes) Call 925-448-2004 or email Gloria@ccinterfaithhousing.org to coordinate drop off. First Lutheran Church − New socks, all sizes − New or gently used blankets/sleeping bags − Coats & gloves for distribution after the meal. Monetary donations to offset the cost of the food for the Thanksgiving meal may be made out to First Lutheran Church and brought or mailed to 4000 Concord Blvd, Concord, CA 94519. You may bring any donations to First Lutheran Church, on weekdays between 9 AM and 3:30 pm until the day before Thanksgiving. If you cannot drop your donation off during these hours, call 925-708-0898 and leave a message to arrange a drop off time. Monetary donations to offset the cost of the food may be made out to First Lutheran Church and brought or mailed to 4000 Concord Blvd, Concord, CA 94519. Loaves and Fishes − Canned soups and vegetables − Cereals − Peanut butter − Pasta and canned sauce − Rice − Healthy snacks: energy bars, granola bars − Canned meats: chicken, beef, fish, chili and beef stew. − Toiletries: tooth paste, shampoo, toothbrushes, deodorant, soap − Kitchen cleaning supplies: dish soap and scrub pads Drop off can be arranged by emailing info@loavesfishescc.org. November 1, 2016 Contra Costa County Board of Supervisors 26 Monument Crisis Center December Cheer (Nov 28th- Dec 26th) − New adult size sleeping bags (preferably good to 30/40 degrees) − New tarps 6x8 or 8x10 − Ready-to-eat food items − Can openers − New knit scarves, hats and gloves Email or call Danny Scherer at dscherer@monumentcrisiscenter.org or 925.222.6866 for more details. Monument Crisis Center Holiday Food Box − Details can be found here: http://monumentcrisiscenter.org/wp- content/uploads/2012/05/Holiday-Food-Box-2016-1.pdf Email or call Danny Scherer at dscherer@monumentcrisiscenter.org or 925.222.6866 for more details. Trinity Center − Non-perishable food items − Clothing − Blankets − Warm coats − Holiday gift cards Call 925-949-8712 to coordinate drop off Winter Nights − Automobiles − Gas, BART and bus cards − Packing or duct tape − Industrial dispenser for packing tape − Sleeping bags (new or cleaned) − Umbrella strollers ( single & double) − Pillows − Twin size plastic mattress covers – non zipped − Fitted single sheets (new or used) − Target/Walmart cards − Movie theater gift certificates − Sanitary wipes − Wardrobe boxes(24x21x48 size) Call 925-933-6030 or email eye4cee@aol.com to coordinate drop off November 1, 2016 Contra Costa County Board of Supervisors 27 RECOMMENDATION(S): ACCEPT the 2016 Other Post Employment Benefits (OPEB) Valuation Report as of January 1, 2016 including Annual Required Contributions for the Fiscal Year Ending June 30, 2016. FISCAL IMPACT: The attached 2016 Other Post Employment Benefit (OPEB) Valuation Report is required per Governmental Accounting Standards Board (GASB) Statements 43 and 45 to be completed, by a County the size of Contra Costa, every two years. The report presents a calculation of liability and has no specific fiscal impact on its own. The County’s actions to reduce the liability have had a significant positive impact on the County’s overall fiscal stability and ability to deliver services. As of January 1, 2016, the most recent actuarial valuation date, the County’s other post employment benefits were 18.6% funded. The actuarial accrued liability for benefits was $939.1 million, and the actuarial value of assets was $174.7 million, resulting in an unfunded actuarial accrued liability of $764.3 million, and an Annual Required Contribution of $89.2 million. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Ann Elliott, Employee Benefits Manager, Robert Campbell, County Auditor-Controller D.3 To:Board of Supervisors From:David Twa, County Administrator Date:November 1, 2016 Contra Costa County Subject:Other Post Employment Benefits (OPEB) - 2016 Valuation Report November 1, 2016 Contra Costa County Board of Supervisors 28 BACKGROUND: In 2004, due to growing concern over the potential magnitude of government employer obligations for post-employment benefits, the Governmental Accounting Standards Board enacted Statement 45 (GASB 45). The main reason for the Statement was to establish uniform accrual accounting and reporting of these governmental liabilities much like under the Financial Accounting Standards Board (FASB) rules that already applied to the private sector for OPEBs (and GASB 25 and 27 statements that already applied to governmental pension liabilities). Accrual accounting was needed to report the cost of providing government services over the working lifetime of employees providing the services rather than just the "pay-as-you-go" (paygo) cost that was not realized until after those employees retired. Additionally, an intended audience of these GASB 45 results was the bond markets to allow better assessment of levels of government solvency in issuing debt. Although plan solvency was not the main impetus behind Statement 45, GASB 45 is considered 'funding friendly' because it adds some stability for those receiving the benefits, if those benefits are actually pre-funded. Because Statement 45 requires the public sector to account for total long term OPEB costs over the active service life of benefit-earning employees, rather than reporting current year OPEB costs only for existing retirees, it is thought that addressing these long-term liabilities would help to avoid the collapses in benefit plans that have occurred in the private sector. Pursuant to GASB 45 requirements, Contra Costa County ordered its initial actuarial report in 2006. The 2006 report valued the County’s unfunded liability for retiree medical costs at $2.6 billion based upon a cash discount rate. This outstanding liability, if fully amortized over the following 30 years, would have necessitated an Annual Required Contribution (ARC) of $216 million. At that point in time, $216 million would have been six times the amount that the County was paying toward retiree health care costs on a paygo basis. As is described in the attached 2016 report and in the table below, the County has taken significant actions to address GASB 45 and to reduce its OPEB liability since the initial report of 2006. Interim valuation results have been presented to the Board of Supervisors, pursuant to California Government Code 7507, since the 2008 report. However, for comparison purposes, the table below compares bi-annual GASB 45 valuation results at fiscal year-end (FYE). In June, 2007, the County established a funding target of 100% of the potential liability for the retiree population. At that time, retirees accounted for approximately 40% of the liability population. That figure is now 43% and expected to continue to grow. Partial pre-funding began in 2008 with an annual County allocation of $20 million. The County's OPEB was 3.9% funded in 2010, 6.3% in 2012, 14% in 2014, and as of January 1, 2016, the County's OPEB was 18.6% funded. Although the County has made great strides towards reducing the liability, the current funded ratio is only 18.6%. Additionally, the UAAL as a percentage of covered payroll, is still high at 109.8%. Pursuant to County Ordinance No. 2014-04, the annual resources of $20 million will be increased by $47 million to $67 million in FY 2022/23 when the County retires its current Pension Obligation Bond. Both the 2006 and 2008 valuation reports used a 4.5% discount rate, reflecting the County’s funding policy at that time. The 2010 and 2012 results reflected a 6.32% discount rate to reflect the County’s adopted discount rate assumption based on $20 million in partial pre-pay into an OPEB trust fund, plus paygo funding. The 2014 and 2016 reports reflects a 5.70% discount rate, which reflects the County's current policies. This rate is derived basedNovember 1, 2016 Contra Costa County Board of Supervisors 29 2016 reports reflects a 5.70% discount rate, which reflects the County's current policies. This rate is derived based upon the fund's investment policy, level of partial funding, and long-term inflation assumption. Based upon the portfolio's target allocation, the average return of Trust assets over the next 30 years is expected to be 6.25%. Because the County's annual contribution is not equal to the Annual Required Contribution, GASB requires that the rate be blended with the expected return of the County's general fund (we assumed a long term return of 3.5%). Throughout the last eight years through labor negotiations, the County has worked with employees to adopt and implement the County’s OPEB goals. Through the efforts of the majority of our employees, the County has adopted an OPEB financing plan that balanced the County's requirement to provide public services with its desire to provide competitive health care benefits to employees and fully complies with GASB 45. It is important to note that the significant improvement in the County’s OPEB liability could not have been achieved without the support of our employees. These efforts will not only help to ensure the County’s overall fiscal stability and ability to deliver services, but will also increase the likelihood that health care benefits will be available to our employees and retirees in the future. A reconciliation of the County's valuation changes breaks out in the following way: 2006 to 2008 Updated Contra Costa County Employees' Retirement Association (CCCERA) pension valuation assumptions where applicable (valuation assumption) Better overall medical and dental plan trend and renewals over the two years than originally assumed (demographic gain) Fewer new retirements than originally assumed, which delayed the onset of benefits (demographic gain) Overall cleaner and more complete data than was available in 2006 Effective 2008, the County contribution for non-represented retirees was set at the 2009 level for future years (this date was later changed to 2011 and included in subsequent valuation plan provisions) 2008 to 2010 Reduced liability due to the negotiated plan change savings over time. The impact from these changes was more than expected due to conservative plan change assumptions and up to date bargaining unit coding. Migration to lower cost plans as a result of the plan changes and a resulting lower subsidy amount (active rates subsidizing retiree rates). Demographic gains: This was due to both active and retiree counts being lower than in the 2008 valuation, Fewer new retirements than expected, Fewer continuing retirees than expected, and Fewer active employees than in 2008. 2010 to 2012 Reduced liability due to the negotiated plan change savings over time. Migration to lower cost plans as a result of the plan changes and a resulting lower subsidy amount. Demographic losses: This was due to active counts being lower and retiree counts being higher than in the 2010 valuation, More new retirements than expected (loss), More retirees than in 2010 (loss), and Fewer active employees than in 2010 (gain). 2012 to 2014 Reduced liability due to the negotiated plan change savings over time. See Appendix A of attached report (Summary of Benefits), for details regarding plan changes made for the majority of County employees. Migration to lower cost plans as a result of the plan changes and a resulting lower subsidy amount. Demographic losses: Active and retiree counts were higher than in the 2012 valuation, however the ratio of actives to November 1, 2016 Contra Costa County Board of Supervisors 30 retirees remained at 43.4%, More new retirements than expected (loss), More retirees than in 2012 (loss), and More active employees than in 2012 (loss). 2014 to 2016 Increased liability due to certain negotiated plan changes. See Appendix A of attached report (Summary of Benefits), for details regarding plan changes made for the majority of County employees. Migration to lower cost plans as a result of the plan changes and a resulting lower subsidy amount. Demographic loss was very small at approximately $3 million: Active and retiree counts were higher than in the 2014 valuation, however the ratio of actives to retirees remained at 43%, and More active employees than in 2014 (loss). Summary Over the last ten years, the County has reduced its OPEB UAAL by 63%, Normal Cost by 78%, amortization of UAAL by 29%, and Annual Required Contribution by 59%. Although the County’s annual trust deposit of $20 million combined with the annual paygo cost of $46 million shows great progress, it does not meet the GASB definition of paying the total Annual Required Contribution for pre-funding ($89.2 million). Additionally, a 18.6% funded level is still far from the targeted level of 43%. The Board of Supervisors, through the County Administrator's Office will continue to work towards a financial balance between the provision of necessary services to the public and provision of competitive health care benefits for employees and retirees. None of these reductions could have been achieved without the support and cooperation of our employees. Continued negotiations toward Countywide health care cost containment strategies and the redirection of designated future resources remain key to reducing the OPEB liability. The Board of Supervisors continues to make significant progress toward a solution for one of the biggest fiscal challenges the County has faced to date. The results contained in this report are our best estimate; however, variation from these or any other estimates of future retiree medical costs is possible. Actual future costs may vary from the estimates in this report. Detailed information on the Board’s actions, including all of the County’s OPEB reports, is available on the County’s web-site at www.cccounty.us/1318/Other-Post-Employment-Benefits. CONSEQUENCE OF NEGATIVE ACTION: The County will be out of compliance with GASB 45. ATTACHMENTS 2016 OPEB Valuation Report November 1, 2016 Contra Costa County Board of Supervisors 31 Milliman Client Report Contra Costa County GASB 45 Actuarial Valuation of Post Employment Benefits Other than Pensions as of January 1, 2016 Prepared by: John R. Botsford FSA, MAAA Milliman, Inc. 650 California Street, 17th Floor San Francisco, California 94108 Tel 415 403 1333 Fax 415 403 1334 milliman.com October 18, 2016 November 1, 2016 Contra Costa County Board of Supervisors 32 Offices in Principal Cities Worldwide 650 California Street, 17th Floor San Francisco, CA 94108-2702 USA Tel +1 415 403 1333 Fax +1 415 403 1334 milliman.com October 18, 2016 Contra Costa County 651 Pine Street Martinez, CA 94553 Contra Costa County – GASB 45 Actuarial Valuation of Post Employment Benefits as of January 1, 2016 At the request of the Contra Costa County, we have completed an actuarial valuation of other post employment benefits as of January 1, 2016. The purpose of this report is to determine the Annual Required Contribution and required financial disclosures under the Governmental Accounting Standards Board Statement No. 45 – Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions (GASB 45). Our determinations reflect the procedures and methods prescribed in GASB 45. In preparing our report, we relied, without audit, on information supplied by Contra Costa County’s staff. This information includes but not limited to employee census data, financial information and the County’s other post employment benefit (OPEB) provisions. While Milliman has not audited the financial and census data, they have been reviewed for reasonableness and are, in our opinion, sufficient and reliable for the purposes of our calculations. If any of this information as summarized in this report is inaccurate or incomplete, the results shown could be materially affected and this report may need to be revised. All costs, liabilities, rates of interest, and other factors for the County have been determined on the basis of actuarial assumptions and methods which are individually reasonable (taking into account the experience of the County and reasonable expectations); and which, in combination, offer our best estimate of anticipated experience affecting the County. Further, in our opinion, each actuarial assumption used is reasonably related to the experience of the County and to reasonable expectations which, in combination, represent our best estimate of anticipated experience for the County. This valuation report is only an estimate of the County’s other post employment benefit liability as of a single date. It can neither predict the future condition of the County’s other post employment benefit liability nor guarantee future financial soundness. Actuarial valuations do not affect the ultimate cost of other post employment benefits. They may affect the timing of County contributions. While the valuation is based on an array of individually reasonable assumptions, other assumption sets may also be reasonable and valuation results based on those assumptions would be different. No one set of assumptions is uniquely correct. Determining results using alternative assumptions is outside the scope of our engagement. Future actuarial measurements may differ significantly from the current measurements presented in this report due to such factors as the following: County experience differing from that anticipated by the economic or demographic assumptions; changes in economic or demographic assumptions; November 1, 2016 Contra Costa County Board of Supervisors 33 Contra Costa County Actuarial Valuation as of January 1, 2016 Page 2 Milliman increases or decreases expected as part of the natural operation of the methodology used for these measurements (such as the end of an amortization period); and changes in other post employment benefit provisions or applicable law. Due to the limited scope of our assignment, we did not perform an analysis of the potential range of future measurements. The County has the final decision regarding the appropriateness of the assumptions and actuarial cost methods. Actuarial computations presented in this report under GASB Statement No. 45 are for purposes of assisting the County in fulfilling its financial accounting requirements. The computations prepared for this purpose may differ as disclosed in our report. The calculations in the enclosed report have been made on a basis consistent with our understanding of the County’s funding policy and goals. The calculations in this report have been made on a basis consistent with our understanding of the County’s current other post employment benefits described in Appendix A of this report, and of GASB Statement No. 45. Determinations for purposes other than meeting these requirements may be significantly different from the results contained in this report. Accordingly, additional determinations may be needed for other purposes. Milliman’s work is prepared solely for the internal business use of the Contra Costa County. To the extent that Milliman's work is not subject to disclosure under applicable public records laws, Milliman’s work may not be provided to third parties without Milliman's prior written consent. Milliman does not intend to benefit or create a legal duty to any third party recipient of its work product. Milliman’s consent to release its work product to any third party may be conditioned on the third party signing a Release, subject to the following exceptions: a) Contra Costa County may provide a copy of Milliman’s work, in its entirety, to the County's professional service advisors who are subject to a duty of confidentiality and who agree to not use Milliman’s work for any purpose other than to benefit the County. b) Contra Costa County may provide a copy of Milliman’s work, in its entirety, to other governmental entities, as required by law. No third party recipient of Milliman's work product should rely upon Milliman's work product. Such recipients should engage qualified professionals for advice appropriate to their own specific needs. The consultants who worked on this assignment are actuaries. Milliman’s advice is not intended to be a substitute for qualified legal or accounting counsel. The signing actuary is independent of the County. We are not aware of any relationship that would impair the objectivity of our work. November 1, 2016 Contra Costa County Board of Supervisors 34 Contra Costa County Actuarial Valuation as of January 1, 2016 Page 3 Milliman On the basis of the foregoing, we hereby certify that, to the best of our knowledge and belief, the report is complete and accurate and has been prepared in accordance with generally recognized and accepted actuarial principles and practices which are consistent with the applicable Actuarial Standards of Practice of the American Academy of Actuaries. The undersigned is a member of the American Academy of Actuaries and meets the Qualification Standards of the American Academy of Actuaries to render the actuarial opinion contained herein. Sincerel John R. Botsford, FSA, MAAA Principal and Consulting Actuary JRB:dyu November 1, 2016 Contra Costa County Board of Supervisors 35 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties be aided by their own actuary or other qualified professional when reviewing Milliman work product. Milliman Contra Costa County GASB 45 Actuarial Valuation as of January 1, 2016 Milliman Client Report TABLE OF CONTENTS Section Page I MANAGEMENT SUMMARY Introduction ....................................................................................................................... 1 Background ....................................................................................................................... 1 Assumptions ..................................................................................................................... 1 Changes in Benefit Provisions since Last Valuation ........................................................ 2 Results of Study ................................................................................................................ 2 Variability of Results ......................................................................................................... 3 II EXHIBITS Exhibit 1. Projected Benefit Payments ..................................................................... 4 Exhibit 2. Liabilities and Normal Cost ....................................................................... 5 Exhibit 3. Unfunded Actuarial Accrued Liability ........................................................ 6 Exhibit 4. Required Financial Statement Disclosures ............................................... 7 Exhibit 5. Required Supplementary Information ....................................................... 8 Exhibit 6. Results by County’s Entities ..................................................................... 9 Exhibit 7. Value of Subsidized Early Retiree Health Premium ............................... 10 Exhibit 8. Valuation Results – Changes from Prior Valuation ................................ 11 III APPENDICES Appendix A. Summary of Benefits .............................................................................. 12 Appendix B. Actuarial Cost Method and Assumptions ................................................ 22 Appendix C. Changes in Actuarial Cost Method and Assumptions ............................ 28 Appendix D. Summary of Participant Data .................................................................. 29 November 1, 2016 Contra Costa County Board of Supervisors 36 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties be aided by their own actuary or other qualified professional when reviewing Milliman work product. Milliman Contra Costa County GASB 45 Actuarial Valuation as of January 1, 2016 1 Milliman Client Report SECTION I. MANAGEMENT SUMMARY Introduction Milliman, Inc. (“Milliman”) has been retained by Contra Costa County (“County”) to provide a GASB 45 actuarial valuation of its other post employment benefits (OPEB). In our valuation we: Project expected payouts Calculate the present value of total benefits Calculate the actuarial accrued liability (present value of benefits attributable to past service) Determine the Annual Required Contribution (ARC) and annual OPEB expense under GASB Statement No. 45 Prepare the financial statement disclosures relating to the funded status of the plan Background Currently, employees who retire directly from the County may receive certain retiree health benefits if they meet certain eligibility requirements. The County may contribute an amount toward the cost of retiree health benefits for some retirees consistent with the bargaining agreement between the County and various bargaining units. Appendix A provides a detailed summary of benefits. Assumptions With any valuation of future benefits, assumptions of anticipated future events are required. If actual events differ from the assumptions made, the actual cost of the County’s OPEB will vary as well. Discount Rate. GASB 45 requires that the interest rate used to discount future benefit payments back to the present be based on the expected rate of return on any investments set aside to pay for these benefits. The County’s OPEB Irrevocable Trust assets are invested in the Public Agency Retirement Services’ Highmark Diversified Portfolio. We have used a discount rate of 5.70% for this valuation. This rate represents a “blended” rate assuming the County partially funds its ARC each year. The County’s current funding policy is to fund the pay-as-you-go costs for retirees, plus $20 million into the OPEB Trust each year. GASB 45 states that the discount rate used to calculate the present value of future benefits be derived based on the Trust’s investment policy and the County’s funding policy. Based on the Trust’s asset allocation, the average return over the next 50 years for assets invested in the Trust is expected to be 6.13%. This would be an appropriate discount rate if the County’s annual contribution were equal to the ARC. However, the County is currently funding only a portion of the ARC. Therefore, the discount rate should be a blend between the expected return on assets held in the Trust and the expected return of the County’s general fund (we have assumed a long term return of 3.50% for the County’s general fund for this purpose). For this valuation we used a blended discount rate of 5.70%. November 1, 2016 Contra Costa County Board of Supervisors 37 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties be aided by their own actuary or other qualified professional when reviewing Milliman work product. Milliman Contra Costa County GASB 45 Actuarial Valuation as of January 1, 2016 2 Milliman Client Report SECTION I. MANAGEMENT SUMMARY Health Cost Trend. We have assumed overall health costs of the medical benefits will increase according to the health cost inflation trend derived by using the “Getzen” model developed by the Society of Actuaries. Under the Patient Protection and Affordable Care Act of 2010, including changes passed into law on December 18, 2015, a Federal excise tax will apply for high cost health benefits beginning in 2020. A margin to reflect to impact of the excise tax in future years is reflected in the assumed trend. Demographic Rates. The assumptions for turnover and retirement used in this valuation are based on the latest pension actuarial report from the Contra Costa County Employees’ Retirement Association (CCCERA). A complete summary of the actuarial assumptions is presented in Appendix B. Changes in Benefit Provisions since Last Valuation Since the last valuation, benefit changes were made for several bargaining groups. Summaries of the benefit changes for affected bargaining groups (DAIA, PDOCC, Local 1230, UCOA, SEIU Local 1021, AFSCME Local 2700, Western Council of Engineers, AFSCME Local 512, CCC Defenders Association, CCC Deputy District Attorneys, Probation Peace Officers, IFPTE/AFL-CIO Local 21, and Management Classified & Exempt) are described in Appendix B. The effect of the changes on plan liabilities is shown in Exhibit 8. Results of Study The valuation results are summarized in the following exhibit and use the following terms: The Present Value of Benefits is the present value of projected benefits (projected claims less retiree contributions) discounted at the valuation interest rate (5.70%). The Actuarial Accrued Liability (AAL) is the present value of benefits that are attributed to past service only. The portion attributed to future employee service is excluded. For retirees, this is equal to the present value of benefits. For active employees, this is equal to the present value of benefits less the present value of future normal costs. The Normal Cost is that portion of the County provided benefit attributable to employee service in the current year. The Normal Cost remains level as a percentage of pay throughout the participant’s assumed working lifetime. Since retirees are not accruing any more service, their normal cost is zero. November 1, 2016 Contra Costa County Board of Supervisors 38 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties be aided by their own actuary or other qualified professional when reviewing Milliman work product. Milliman Contra Costa County GASB 45 Actuarial Valuation as of January 1, 2016 3 Milliman Client Report SECTION I. MANAGEMENT SUMMARY The Annual Required Contribution (ARC) is equal to the Normal Cost plus an amount to amortize the unfunded AAL as a level dollar amount over a period of 30 years on a “closed” basis starting January 1, 2008. There are 22 years remaining as of January 1, 2016. January 1, 2016 January 1, 2014 Active Employees 8,645 8,089 Retirees 6,396 6,206 Total Participants 15,041 14,295 Present Value of Benefits $ 1,180,984,000 $ 1,193,162,000 Actuarial Accrued Liability $ 939,053,000 $ 923,848,000 Assets 174,724,000 129,426,000 Unfunded Actuarial Accrued Liability $ 764,329,000 $ 794,422,000 Normal Cost as of valuation date $ 28,239,000 $ 27,882,000 Annual Required Contribution (ARC) $ 89,170,000 $ 88,538,000 Variability of Results The results contained in this report represent our best estimates. However, variation from these or any other estimates of future retiree medical costs is not only possible but probable. Actual future costs may vary significantly from estimates in this report. November 1, 2016 Contra Costa County Board of Supervisors 39 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties be aided by their own actuary or other qualified professional when reviewing Milliman work product. Milliman Contra Costa County GASB 45 Actuarial Valuation as of January 1, 2016 4 Milliman Client Report SECTION II. EXHIBITS Exhibit 1. Projected Benefit Payments The table below illustrates the projected annual County costs of providing retiree health benefits. The projections only consider the closed group of existing employees and retirees. Explicit County Subsidy Implicit Rate Subsidy Year Current Retirees Future Retirees Current Retirees Future Retirees Total 2016 $44,444,000 $1,958,000 $9,146,000 $496,000 $56,044,000 2017 43,540,000 5,456,000 8,956,000 1,494,000 59,446,000 2018 42,425,000 8,691,000 8,504,000 2,623,000 62,243,000 2019 41,221,000 11,560,000 8,125,000 3,683,000 64,589,000 2020 40,150,000 14,156,000 7,889,000 4,694,000 66,889,000 2021 39,922,000 16,533,000 7,496,000 5,693,000 69,644,000 2022 38,696,000 18,721,000 7,189,000 6,640,000 71,246,000 2023 37,496,000 21,020,000 6,724,000 7,786,000 73,026,000 2024 36,345,000 23,328,000 6,465,000 8,930,000 75,068,000 2025 35,063,000 25,493,000 5,933,000 10,278,000 76,767,000 2026 33,748,000 27,438,000 5,445,000 11,356,000 77,987,000 2027 32,397,000 29,305,000 4,933,000 12,474,000 79,109,000 2028 31,032,000 30,989,000 4,318,000 13,368,000 79,707,000 2029 29,608,000 32,668,000 3,586,000 14,304,000 80,166,000 2030 28,376,000 34,315,000 3,122,000 15,372,000 81,185,000 2031 26,998,000 35,632,000 2,640,000 15,879,000 81,149,000 2032 25,699,000 36,962,000 2,292,000 16,196,000 81,149,000 2033 24,521,000 38,264,000 2,074,000 16,942,000 81,801,000 2034 23,363,000 39,184,000 1,860,000 17,263,000 81,670,000 2035 22,226,000 40,177,000 1,687,000 17,127,000 81,217,000 2036 20,995,000 41,271,000 1,366,000 17,613,000 81,245,000 2037 19,818,000 42,049,000 1,128,000 18,055,000 81,050,000 2038 18,769,000 42,851,000 1,077,000 18,111,000 80,808,000 2039 17,649,000 43,325,000 982,000 18,053,000 80,009,000 2040 16,601,000 43,582,000 905,000 17,908,000 78,996,000 2041 15,503,000 43,872,000 799,000 17,806,000 77,980,000 2042 14,443,000 43,907,000 678,000 17,470,000 76,498,000 2043 13,384,000 44,072,000 501,000 17,508,000 75,465,000 2044 12,427,000 44,049,000 447,000 17,236,000 74,159,000 2045 11,432,000 43,338,000 335,000 15,901,000 71,006,000 November 1, 2016 Contra Costa County Board of Supervisors 40 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties be aided by their own actuary or other qualified professional when reviewing Milliman work product. Milliman Contra Costa County GASB 45 Actuarial Valuation as of January 1, 2016 5 Milliman Client Report SECTION II. EXHIBITS Exhibit 2. Liabilities and Normal Cost The Present Value of Benefits is the actuarial present value of benefits expected to be paid for all eligible retirees and covered employees. The Actuarial Accrued Liability (AAL) is the present value of benefits that are attributed to past service only. The portion attributed to future employee service is excluded. For retirees, this is equal to the present value of benefits. For active employees, this is equal to the present value of benefits less the present value of future normal costs The Normal Cost is that portion of the County provided benefit attributable to employee service in the current year. The Normal Cost remains level as a percentage of pay throughout the participant’s assumed working lifetime. Since retirees are not accruing any more service, their normal cost is zero. January 1, 2016 January 1, 2014 Present Value of Benefits Actives $ 613,108,000 $ 625,243,000 Retirees 567,876,000 567,919,000 Total $ 1,180,984,000 $ 1,193,162,000 Actuarial Accrued Liability Actives $ 371,177,000 $ 355,929,000 Retirees 567,876,000 567,919,000 Total $ 939,053,000 $ 923,848,000 Normal Cost as of valuation date $ 28,239,000 $ 27,882,000 November 1, 2016 Contra Costa County Board of Supervisors 41 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties be aided by their own actuary or other qualified professional when reviewing Milliman work product. Milliman Contra Costa County GASB 45 Actuarial Valuation as of January 1, 2016 6 Milliman Client Report SECTION II. EXHIBITS Exhibit 3. Unfunded Actuarial Accrued Liability The Unfunded Actuarial Accrued Liability (UAAL) is the actuarial liability offset by any assets set- aside in a trust to fund future retiree health benefits. The amortization of UAAL shown in the exhibit below is based on a level dollar amount over a period of 30 years on a closed basis from January 1, 2008. There are 22 years remaining as of the valuation date of January 1, 2016. January 1, 2016 January 1, 2014 Unfunded Actuarial Accrued Liability (UAAL) Actuarial Accrued Liability $ 939,053,000 $ 923,848,000 Reserve Fund 174,724,000 129,426,000 Unfunded Actuarial Accrued Liability $ 764,329,000 $ 794,422,000 Funded Percentage 18.6% 14.0% Amortization of UAAL for ARC UAAL $ 764,329,000 $ 794,422,000 Amortization Period 22 years 24 years Level Dollar Amortization Factor 13.0668 13.6416 Amortization Amount – January 1 $ 58,494,000 $ 58,235,000 Interest to June 30 1,644,000 1,637,000 Amortization Amount – June 30 $ 60,138,000 $ 59,872,000 November 1, 2016 Contra Costa County Board of Supervisors 42 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties be aided by their own actuary or other qualified professional when reviewing Milliman work product. Milliman Contra Costa County GASB 45 Actuarial Valuation as of January 1, 2016 7 Milliman Client Report SECTION II. EXHIBITS Exhibit 4. Required Financial Statement Disclosures The following table shows the calculation of the Annual Required Contribution and Net OPEB Obligation. June 30, 2016 June 30, 2015 Determination of Annual Required Contribution Normal Cost at Fiscal Year End $ 29,032,000 Amortization of UAAL 60,138,000 Annual Required Contribution (ARC) $ 89,170,000 Determination of Net OPEB Obligation Annual Required Contribution $ 89,170,000 $ 88,538,000 Interest on Prior Year Net OPEB Obligation 28,203,000 28,063,000 Adjustment to ARC (37,867,000) (36,845,000) Annual OPEB Cost $ 79,506,000 $ 79,756,000 County Contributions Made (76,279,000) (77,288,000) Increase in Net OPEB Obligation $ 3,227,000 $ 2,468,000 Net OPEB Obligation – Beginning of Year $ 494,795,000 $ 492,327,000 Net OPEB Obligation – End of Year $ 498,022,000 $ 494,795,000 The following table shows the annual OPEB cost and net OPEB obligation for the prior years. Fiscal Year Ended Annual OPEB Cost Percentage Of OPEB Cost Contributed Net OPEB Obligation 06/30/2014 $ 80,575,000 95.1% $ 492,327,000 06/30/2015 $ 79,756,000 96.9% $ 494,795,000 06/30/2016 $ 79,506,000 95.9% $ 498,022,000 Funded Status and Funding Progress. As of January 1, 2016, the most recent actuarial valuation date, the County’s OPEB was 18.6% funded. The actuarial accrued liability for benefits was $939 million, and the actuarial value of assets was $175 million, resulting in an unfunded actuarial accrued liability of $764 million. November 1, 2016 Contra Costa County Board of Supervisors 43 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties be aided by their own actuary or other qualified professional when reviewing Milliman work product. Milliman Contra Costa County GASB 45 Actuarial Valuation as of January 1, 2016 8 Milliman Client Report SECTION II. EXHIBITS Exhibit 5. Required Supplementary Information The following table shows a schedule of Funding Progress required under GASB 45. (Figures in millions) Actuarial Valuation Date Actuarial Value of Assets AAL UAAL Funded Ratio Covered Payroll UAAL as % of Covered Payroll 01/01/2012* $ 65 $ 1,034 $ 969 6.3% $ 624 155.3% 01/01/2014 129 924 794 14.0% 614 129.4% 01/01/2016 175 939 764 18.6% 696 109.8% * Figures taken from Contra Costa County’s CAFR as of June 30, 2013. Due to rounding figures may not add up. November 1, 2016 Contra Costa County Board of Supervisors 44 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties be aided by their own actuary or other qualified professional when reviewing Milliman work product. Milliman Contra Costa County GASB 45 Actuarial Valuation as of January 1, 2016 9 Milliman Client Report SECTION II. EXHIBITS Exhibit 6. Results by County’s Entities The following table shows the breakdown of valuation results by various entities within the County. ENTITY AAL NC 1 ARC 2 Safety Non-Fire $ 221,891,000 $ 6,456,000 $ 20,666,000 CCC Fire 104,517,000 2,548,000 9,241,000 Hospital 180,151,000 7,355,000 18,892,000 CCHP 8,231,000 410,000 937,000 Airport 2,076,000 20,000 153,000 CCC Retirement System 3 1,770,000 0 113,000 All Other CCC Departments 420,417,000 12,243,000 39,168,000 Total $ 939,053,000 $ 29,032,000 $ 89,170,000 1. Normal Cost includes interest to June 30, 2016. 2. We allocated the assets used to calculate the Annual Required Contribution for each entity based on their AAL relative to the total AAL. 3. As of January 1, 2015, CCC Retirement System became its own independent entity. The AAL shown is for CCC Retirement System employees who retired as County employees before January 1. November 1, 2016 Contra Costa County Board of Supervisors 45 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties be aided by their own actuary or other qualified professional when reviewing Milliman work product. Milliman Contra Costa County GASB 45 Actuarial Valuation as of January 1, 2016 10 Milliman Client Report SECTION II. EXHIBITS Exhibit 7. Value of Subsidized Early Retiree Health Premium Currently, the County charges early retirees not yet eligible for Medicare a health premium based on the claims experience of both actives and retirees. Since health claim costs generally increase with age, retiree health premiums would be significantly higher if they were determined without regard to active claims experience. GASB 45 requires that the portion of age-adjusted expected retiree health claim costs that exceed the carrier premiums (known as an “implicit rate subsidy”) be recognized as a liability for accounting purposes. Implicit rate subsidies for spouses of retirees must also be valued in determining the ARC under GASB 45. The following table shows the County’s GASB 45 liability broken down by the County’s actual payments toward retiree premiums and the “subsidized” value of retiree health premiums. County’s Payment Implicit RateSubsidy Total Present Value of Benefits Active Employees $ 451,815,000 $ 161,293,000 $ 613,108,000 Retirees 490,608,000 77,268,000 567,876,000 Total $ 942,423,000 $ 238,561,000 $ 1,180,984,000 Actuarial Accrued Liability Active Employees $ 282,564,000 $ 88,613,000 $ 371,177,000 Retirees 490,608,000 77,268,000 567,876,000 Total $ 773,172,000 $ 165,881,000 $ 939,053,000 Normal Cost as of Valuation Date $ 20,910,000 $ 7,329,000 $ 28,239,000 November 1, 2016 Contra Costa County Board of Supervisors 46 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties be aided by their own actuary or other qualified professional when reviewing Milliman work product. Milliman Contra Costa County GASB 45 Actuarial Valuation as of January 1, 2016 11 Milliman Client Report SECTION II. EXHIBITS Exhibit 8. Valuation Results – Changes from Prior Valuation The following exhibit shows changes of Actuarial Accrued Liability (AAL) from the prior valuation: In Millions Actuarial Accrued Liability (AAL) as of January 1, 2014 924 Increase due to benefit accrued from January 1, 2014 to December 31, 2015 $ 57 Decrease due to expected benefit payments made from January 1, 2014 to December 31, 2015 (114) Increase due to decrease in the discount period from January 1, 2014 to December 31, 2015 105 Decrease due to benefit changes for DAIA, L1230, PDOCC, and UCOA since last valuation (33) Decrease due to health cost increases less than expected (26) Increase due to assumption changes 1 4 Increase due to change in Actuarial Cost Method from PUC to Individual Entry Age Normal 2 11 Increase due to plan changes to current retirees with benefit frozen at the 2011 level 8 Increases due to other changes 3 3 Total change in Actuarial Accrued Liability $ 15 Actuarial Accrued Liability (AAL) as of January 1, 2016 $ 939 1. We updated the coverage election assumptions and health cost inflation assumptions. See Appendix C for a summary of the changes. 2. This change was made to align the actuarial cost method with the method prescribed under GASB 75. 3. Includes changes in census data and other experience. November 1, 2016 Contra Costa County Board of Supervisors 47 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties be aided by their own actuary or other qualified professional when reviewing Milliman work product. Milliman Contra Costa County GASB 45 Actuarial Valuation as of January 1, 2016 12 Milliman Client Report SECTION III. APPENDICES Appendix A. Summary of Benefits The following description of retiree health benefits is intended to be only a brief summary and is not complete information. Eligibility Currently, employees may receive retiree health benefits if they retire from the County, are receiving a pension from CCCERA, and meet certain eligibility requirements as follows: General employees - age 50 with 10 years of pension service or age 70 with a vested pension, or after 30 years of pension service with no age requirement. Safety employees - age 50 with 10 years of pension service or age 70 with a vested pension, or after 20 years of pension service with no age requirement. Employees hired after December 31, 2006 and represented by the following bargaining groups (AFSCME, California Nurses Association, Deputy District Attorneys’ Association, Public Defenders Association, IFPTE, Western Council of Engineers, SEIU, PEU, Probation Peace Officers Association, and Unrepresented) also must have 15 years of County service. Employees hired on or after October 1, 2005, and represented by the Physicians’ and Dentists’ Organization also must have 15 years of County service. Health Benefits Currently, eligible retirees and their dependents are covered either under the Contra Costa Health Plans, Health Net plans, Kaiser plans, or health plans sponsored by CalPERS (PEMHCA). Coverage may be provided for a retiree and surviving spouse as long as retiree and surviving spouse monthly premium contributions are paid. The County may pay a subsidy toward eligible retirees’ monthly medical and dental premiums. This subsidy may vary by bargaining unit and date of hire as described in this appendix. Employees hired on or after dates described in the table below and represented by the following bargaining groups must pay the entire cost of premiums to maintain coverage. Bargaining Unit Name Hire Date on or after which eligible retirees must pay entire cost of premiums IFPTE, Unrepresented January 1, 2009 AFSCME, Western Council of Engineers, SEIU, and PEU January 1, 2010 Deputy District Attorneys Association December 14, 2010 Probation Peace Officers Association of CCC January 1, 2011 CCC Public Defenders Association March 1, 2011 All surviving spouses must pay the entire cost of premiums to maintain coverage, with the exception of the following bargaining groups for whom the surviving spouse receives the same County subsidy as the retiree (covered by CalPERS health plans): Sheriff (A8), Fire Chief (BD), Sworn Exec. Mgmt. (BS), Fire Management (HA), Deputy Sheriffs (V#, VH, VN), Fire Suppression and Prevention (4N), Fire District Safety Management (BF), and D.A. Investigators (XJ). November 1, 2016 Contra Costa County Board of Supervisors 48 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties be aided by their own actuary or other qualified professional when reviewing Milliman work product. Milliman Contra Costa County GASB 45 Actuarial Valuation as of January 1, 2016 13 Milliman Client Report SECTION III. APPENDICES Bargaining Units V#, VH, VN, F8 and FW Currently, for eligible retirees from the bargaining units listed in the table below, the County will contribute toward the cost of monthly premiums (medical and dental) an amount equal to the actual dollar monthly premium amount paid by the County as of November 30, 2013, at each coverage level, plus 50% of the actual premium increase for 2014 and all future years. Retirees who elected dental coverage without health coverage will pay one cent ($0.01) per month for 2013, plus 50% of the actual premium increase for 2014 and all future years. Bargaining Unit Code Bargaining Unit Name General / Safety F8 Unrep Classified & Exempt-Othr General FW Unrep Cl & Ex-Sworn Peace Offc Safety V# Sheriff's Sworn Mgmt Unit Safety VH Deputy Sheriff's Unit-Sworn Safety VN Deputy Sheriff's Unit-NonSworn General For employees hired between January 2, 2007, and September 30, 2011, and represented by the Deputy Sheriffs’ Association, the County subsidy is subject to a vesting schedule as shown in the table below. Credited Years of Service Percentage of Employer Contribution 10 50 11 55 12 60 13 65 14 70 15 75 16 80 17 85 18 90 19 95 20 or more 100 November 1, 2016 Contra Costa County Board of Supervisors 49 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties be aided by their own actuary or other qualified professional when reviewing Milliman work product. Milliman Contra Costa County GASB 45 Actuarial Valuation as of January 1, 2016 14 Milliman Client Report SECTION III. APPENDICES Bargaining Unit HA – Fire Management Currently, for eligible Fire Management retirees represented by United Chief Officers Association (UCOA) with bargaining unit code HA, the County will subsidize an amount equal to 80% of the CalPERS Kaiser Bay Area premium at each coverage level (employee only, employee + one, employee + two or more) for any region in which the retiree resides, but the County’s subsidy will not exceed the total premium of a lower cost plan. Health Premium Subsidy on or after December 1, 2016: For the plan year that begins on January 1, 2017 and each calendar year thereafter, the maximum monthly premium subsidy the District will pay for each health plan is equal to the actual dollar monthly premium subsidy that is paid by the District for that plan as of November 30, 2016. In addition, if there is an increase in the monthly premium charged by a health plan for 2017, the District and the employee will each pay fifty percent (50%) of that increase. For each plan year thereafter, and for each plan, the District and the employee will each pay fifty (50%) of the monthly premium increase above the 2016 plan premiums. Dental Subsidy for Retirees with Medical Coverage: For eligible retirees from bargaining unit HA enrolled in both a medical and dental plan, for the plan year that begins on January 1, 2016, the District will pay a monthly premium subsidy for each dental plan that is equal to the actual dollar monthly premium subsidy that is paid by the District as of November 30, 2015. In addition, if there is an increase in the monthly premium charged by a dental plan for 2016, the District and the employee will each pay fifty percent (50%) of that increase. For each plan year thereafter, the District and the employee will each pay fifty percent (50%) of the monthly premium increase above the 2015 plan premium. Dental Subsidy for Retirees without Medical Coverage: For eligible retirees from bargaining unit HA enrolled in a dental plan only without health coverage, beginning on January 1, 2016, the District will pay a monthly dental premium subsidy for each dental plan that is equal to the actual dollar monthly premium subsidy that is paid by the District for 2015. If there is an increase in the premium charged by a dental plan for 2016, the District and the employee will each pay fifty percent (50%) of the increase. For each plan year thereafter, the District and the employee will each pay fifty percent (50%) of the premium increase that is above the 2015 plan premium. November 1, 2016 Contra Costa County Board of Supervisors 50 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties be aided by their own actuary or other qualified professional when reviewing Milliman work product. Milliman Contra Costa County GASB 45 Actuarial Valuation as of January 1, 2016 15 Milliman Client Report SECTION III. APPENDICES Bargaining Unit XJ – D.A. Investigators Health Premium Subsidy: For the plan year that begins on January 1, 2015, the County will pay the following monthly medical premium subsidy: Coverage Monthly Premium Subsidy Employee/Retiree/Survivor Only $ 608.87 Employee/Retiree/Survivor & One Dependent 1,217.74 Employee/Retiree/Survivor & Two or more Dependents 1,583.07 In addition, if there is an increase in the monthly premium charged by a health plan for 2015 that exceeds the above stated amounts, the County and the retiree will each pay fifty percent (50%) of that increase. For 2016, the County premium subsidy varies by plan depending on the actual premium increase that occurred for each plan. For each calendar year thereafter, the County and the retiree will each pay fifty percent (50%) of any premium increase for each health plan. Dental Premium Subsidy: For the plan year that begins on January 1, 2015, the County will pay the following monthly dental premium subsidy: With Health Without Health Coverage Delta Dental DeltaCare (PMI) Delta Dental DeltaCare (PMI) Single $ 32.69 $ 22.30 $ 42.44 $ 28.91 Family 73.64 48.19 95.62 61.49 In addition, if there is an increase in the monthly premium charged by a health plan for 2015 that exceeds the above stated amounts, the County and the retiree will each pay fifty percent (50%) of that increase. For each calendar year thereafter, the County and the retiree will each pay fifty percent (50%) of any premium increase for each dental plan. Bargaining Unit 4N - Fire Suppression and Prevention Health Premium Subsidy: For 2016 and each calendar year thereafter, the prior year’s District subsidy for each medical plan and rate tier will increase by 50% of the actual premium increase in the medical plan and rate tier in which the member is enrolled. Dental Premium Subsidy: For eligible retirees from bargaining unit 4N enrolled in both a medical and dental plan, the District will pay a subsidy equal to 50% of the cost of monthly dental premiums in 2016 and later. For retirees enrolled only in a dental plan, retirees are required to pay $0.01 per month for dental coverage. For 2016 and later, the required monthly contribution from retirees would increase each year by 50% of the dental premium increase. November 1, 2016 Contra Costa County Board of Supervisors 51 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties be aided by their own actuary or other qualified professional when reviewing Milliman work product. Milliman Contra Costa County GASB 45 Actuarial Valuation as of January 1, 2016 16 Milliman Client Report SECTION III. APPENDICES Bargaining Units 1P and 1R – Physicians & Dentists Beginning on January 1, 2015, and for each calendar year thereafter, the County will pay a monthly dollar premium subsidy for each health and dental plan (County Premium Subsidy) as defined for each plan in the table below. Health Plan Frozen Subsidy Amount Contra Costa Health Plan A Retiree on Basic Plan $ 600.51 Retiree & 1 or more dependents on Basic Plan 1,430.76 Retiree on Medicare COB Plan 279.22 Retiree & Spouse on Medicare COB Plan 558.44 Family, 1 on Medicare COB Plan, and 1 or more on Basic Plan 1,234.35 Contra Costa Health Plan B Retiree on Basic Plan $ 611.34 Retiree & 1 or more dependents on Basic Plan 1,452.65 Retiree on Medicare COB Plan 287.59 Retiree & Spouse on Medicare COB Plan 575.18 Family, 1 on Medicare COB Plan, and 1 or more on Basic Plan 1,271.37 Kaiser Permanente Retiree on Basic Plan $ 614.78 Retiree & 1 or more dependents on Basic Plan 1,432.42 Retiree on Medicare Senior Advantage Plan 295.00 Retiree & 1 dependent on Medicare Senior Advantage Plan 796.70 Retiree on Medicare Sr. Adv. Plan, and 1 or more dependents on Basic Plan 1,158.55 Health Net HMO Retiree on Basic Plan $ 853.92 Retiree & 1 or more dependents on Basic Plan 2,094.74 Retiree on Medicare Seniority Plus Plan 514.27 Retiree & 1 dependent on Medicare Seniority Plus Plan 1,028.55 Retiree on Medicare Sr. Plus Plan, and 1 or more dependents on Basic Plan 1,370.24 Health Net Medicare COB Retiree only $ 563.32 Retiree & spouse 1,126.65 Health Net CA & Nat’l PPO – Basic Plan A Retiree on PPO $ 753.81 Retiree & 1 or more dependents on PPO Basic Plan 1,790.70 Retiree on PPO Medicare Plan with Medicare Part A & B 618.43 Retiree & 1 or more dependents on PPO Medicare Plan with Medicare Part A & B 1,236.73 The amount of the County subsidy that is paid for employees and eligible family members for these plans will thereafter be a set dollar amount and will not be a percentage of the premium charged by the health or dental plan. Retirees must pay for 100% of any premium increases after 2015. November 1, 2016 Contra Costa County Board of Supervisors 52 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties be aided by their own actuary or other qualified professional when reviewing Milliman work product. Milliman Contra Costa County GASB 45 Actuarial Valuation as of January 1, 2016 17 Milliman Client Report SECTION III. APPENDICES Bargaining Unit L3 – Registered Nurses Unit Currently, for eligible retirees from the bargaining unit L3, the County subsidizes a percentage of monthly premiums that varies depending on the medical and dental plan elected. Retirees retired on or before 06/30/2012 and age 65 on or before 10/31/2012 also receive reimbursement of their Medicare Part B premiums as long as the total County subsidy does not exceed 100% of the medical plan premium. Retirees receive the following County subsidy based on the medical plan elected: Medical Plan County Subsidy % (Medical) County Subsidy % (Dental) Contra Costa Health Plan A and B Without Dental 98% 0% With Delta Dental 98% 98% With PMI Delta Dental 98% 98% Kaiser, Health Net HMO Without Dental 80% 0% With Delta Dental 80% 78% With PMI Delta Dental 80% 78% Health Net PPO Without Dental 54%* 0% With Delta Dental 54%*78% With PMI Delta Dental 54%*78% Dental Only 0% All but $0.01 / month Approximately 54% for 2016. Future increases are split evenly between the County and the retiree. November 1, 2016 Contra Costa County Board of Supervisors 53 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties be aided by their own actuary or other qualified professional when reviewing Milliman work product. Milliman Contra Costa County GASB 45 Actuarial Valuation as of January 1, 2016 18 Milliman Client Report SECTION III. APPENDICES All other Bargaining Units - County Subsidy Frozen at the 2011 Level Currently, eligible retirees from the following bargaining units listed may receive County subsidies towards medical and dental premiums. The subsidies are frozen at the 2011 levels shown in the tables on pages 19-20. There are no future increases to these subsidy amounts except as defined on page 19 for certain retirees who retired before January 1, 2016. Bargaining Unit Code Bargaining Unit Name General / Safety Bargaining Unit Code Bargaining Unit Name General / Safety 1X Phys & Dnts & Optometrist Unit General JF CCC Defenders/Investigators General 25 Social Services Unit General K2 Property Appraisers Unit General 51 Professional Engineers Unit General K5 Court Professional Svcs Unit General 99 DEFAULT BARGAINING UNIT General K6 Supervisory Clerical Unit General 2D Community Aide Unit General KK Income Maintence Program Unit General 2I Service Line Supervisors Unit General KL Engineering Technician Unit General 2R Superior Court Reporters-Ex General KM Sheriff's Non-Sworn Mgmt Unit General 3A Superior Court Clerical Unit General KU Probation Supervisors Unit Safety 3B Superior Court Barg Unit-Loc1 General KZ Social Svcs Staff Special Unit General 3G Deputy Clerks Unit General MA District Attorneys' Unit General 3R General Clerical Unit General N2 Property Appraisers Unit General A8 Elected Department Heads General PP Probation Unit of CCC Safety AJ Elected Superior Court Judges General QA Agriculture & Animal Ctrl Unit General AM Elected Municipal Court Judges General QB LVN/Aide Unit General AS Elected Board of Supvs Members General QC Fam/Chld Svs Site Supv Unit General B8 Mgmt Classes-Classified & Exem General QE Building Trades Unit General BA General QF Deputy Public Defender Unit/At General BC Superior Court Exempt Mgmt Gen General QG Deputy Public Defender Unit-In General BD Mgmt Classified & Ex Dept Head General QH Family and Children Services General BF Fire District (MS) Safety Mgmt Safety QM Engineering Unit General BH Superior Ct Exempt Mgmt-DH General QP General BJ Sup Ct Judicial Ofcrs Ex-Mgmt General QS General Services & Mtce Unit General BS Sheriff's Sworn Executive Mgmt Safety QT Health Services Unit General C8 Management Project-Other General QV Investigative Unit General CH CS Head Start Mgmt-Project General QW Legal & Court Clerk Unit General D8 Unrepresented Proj Class-Other General QX Library Unit General F8 Unrep Classified & Exempt-Other General QY Probation Unit General FC Unrep Superior Ct Clerical Exempt General S2 General FD Unrep Superior Ct Other Exempt General Z1 Supervisory Project General FM Unrep Muni Ct Reporter-Exempt General Z2 Non-Supervisory Project General FR Unrep Superior Ct Reptrs-Exempt General ZA Supervisory Management General FS Unrep Cl & Ex Student Workers General ZB Non-Supervisory Management General FX Unrep Exempt Medical Staff General ZL Supervisory Nurse General JD CCC Defenders/Attorneys General ZN Non-Supervisory Nurse General November 1, 2016 Contra Costa County Board of Supervisors 54 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties be aided by their own actuary or other qualified professional when reviewing Milliman work product. Milliman Contra Costa County GASB 45 Actuarial Valuation as of January 1, 2016 19 Milliman Client Report SECTION III. APPENDICES Health Insurance Premium Rates (non-PEMHCA) The following table shows monthly retiree health insurance premiums for the 2016 calendar year for coverage under various health plans sponsored by Contra Costa County, and the County’s subsidies as frozen at the 2011 level. Effective January 1, 2017, the medical premium tier structure is expected to change from two tiers (retiree only, retiree plus one or more dependents) to three tiers (retiree only, retiree plus one dependent, and retiree plus two or more dependents) for Non-Medicare Retirees. Effective when the three tier system goes into effect for Non-Medicare retirees, the County’s premium caps established in 2011 will continue to apply for single and two party coverage: “retiree only” cap for single coverage and retiree plus one or more dependent cap applies for the retiree plus one dependent tier. For certain retirees who retired before January 1, 2016, the County will increase the monthly medical plan premium subsidies for the new non-Medicare Retiree plus Two or More Dependents tier (defined as Tier III) by $150. For retirees retiring on or after January 1, 2016, the County subsidy for Tier III will be the same as for Tier II as shown in the table below. Effective January 1, 2021 for certain retirees who retired before January 1, 2016, the amount of the County monthly medical plan premium subsidy will increase by $25 for the Medicare retiree only tier and for the retiree plus one or more dependents on Medicare tier. Medical Plan County’s Subsidy (Frozen in 2011) 2016 Premium Rate County’s Subsidy for 2016 Retiree’s Share for 2016 Contra Costa Health Plan A Retiree on Basic Plan $ 509.92 $ 709.06 $ 509.92 $ 199.14 Retiree & 1 or more dependents on Basic Plan 1,214.90 1,689.37 1,214.90 474.47 Retiree on Medicare Coordination of Benefits (COB) Plan 420.27 326.13 326.12 0.01 Retiree & 1 or more dependents on Medicare COB Plan 1,035.60 652.26 652.25 0.01 Contra Costa Health Plan B Retiree on Basic Plan 528.50 786.01 528.50 257.51 Retiree & 1 or more dependents on Basic Plan 1,255.79 1,867.68 1,255.79 611.89 Retiree on Medicare COB Plan 444.63 335.91 335.90 0.01 Retiree & 1 or more dependents on Medicare COB Plan 1,088.06 671.82 671.81 0.01 Kaiser Permanente – Plan A Retiree on Basic Plan 478.91 819.43 478.91 340.52 Retiree & 1 or more dependents on Basic Plan 1,115.84 1,910.33 1,115.84 794.49 Retiree on Medicare COB Plan 263.94 296.67 263.94 32.73 Retiree & 1 dependent on Medicare COB Plan 712.79 802.02 712.79 89.23 Retiree & 2 dependents on Medicare COB Plan 1,161.65 1,305.13 1,161.65 143.48 Kaiser Permanente – Plan B Retiree on Basic Plan 478.91 656.63 478.91 177.72 Retiree & 1 or more dependents on Basic Plan 1,115.84 1,529.95 1,115.84 414.11 Retiree on Medicare COB Plan 263.94 225.18 225.17 0.01 Retiree & 1 dependent on Medicare COB Plan 712.79 608.00 607.99 0.01 Retiree & 2 dependents on Medicare COB Plan 1,161.65 988.89 988.88 0.01 November 1, 2016 Contra Costa County Board of Supervisors 55 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties be aided by their own actuary or other qualified professional when reviewing Milliman work product. Milliman Contra Costa County GASB 45 Actuarial Valuation as of January 1, 2016 20 Milliman Client Report SECTION III. APPENDICES Health Insurance Premium Rates (continued) Medical Plan County’s Subsidy (Frozen in 2011) 2016 Premium Rate County’s Subsidy for 2016 Retiree’s Share for 2016 Health Net HMO – Plan A Retiree on Basic Plan 627.79 1,294.30 627.79 666.51 Retiree & 1 or more dependents on Basic Plan 1,540.02 3,175.02 1,540.02 1,635.00 Retiree on Medicare Seniority Plus Plan 409.69 545.59 409.69 135.90 Retiree & 1 dependent on Medicare Seniority Plus Plan 819.38 1,091.18 819.38 271.80 Retiree & 2 dependents on Medicare Seniority Plus Plan 1,229.07 1,636.76 1,229.07 407.69 Health Net HMO – Plan B Retiree on Basic Plan 627.79 900.03 627.79 272.24 Retiree & 1 or more dependents on Basic Plan 1,540.02 2,207.86 1,540.02 667.84 Retiree on Medicare Seniority Plus Plan 409.69 458.02 409.69 48.33 Retiree & 1 dependent on Medicare Seniority Plus Plan 819.38 916.04 819.38 96.66 Retiree & 2 dependents on Medicare Seniority Plus Plan 1,229.07 1,374.06 1,229.07 144.99 Health Net Medicare COB Retiree only $ 467.13 $ 659.04 $ 467.13 $ 191.91 Retiree & spouse 934.29 1,318.08 934.29 383.79 Health Net CA & Nat’l PPO – Basic Plan A Retiree on PPO 604.60 1,699.52 604.60 1,094.92 Retiree & 1 or more dependents on PPO Basic Plan 1,436.25 4,037.34 1,436.25 2,601.09 Retiree on PPO Medicare Plan with Medicare Part A & B 563.17 987.65 563.17 424.48 Retiree & 1 or more dependents on PPO Medicare Plan with Medicare Part A & B 1,126.24 1,975.31 1,126.24 849.07 Health Net CA & Nat’l PPO – Basic Plan B Retiree on PPO 604.60 1,529.99 604.60 925.39 Retiree & 1 or more dependents on PPO Basic Plan 1,436.25 3,634.58 1,436.25 2,198.33 Retiree on PPO Medicare Plan with Medicare Part A & B 563.17 897.02 563.17 333.85 Retiree & 1 or more dependents on PPO Medicare Plan with Medicare Part A & B 1,126.24 1,794.04 1,126.24 667.80 November 1, 2016 Contra Costa County Board of Supervisors 56 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties be aided by their own actuary or other qualified professional when reviewing Milliman work product. Milliman Contra Costa County GASB 45 Actuarial Valuation as of January 1, 2016 21 Milliman Client Report SECTION III. APPENDICES PEMHCA Health Plan Premium Rates Eligible retirees from the bargaining units 4N, A8, B8, BD, BF, BS, F8, FW, HA, V#, VH, VN, and XJ can choose to enroll in health plans sponsored by CalPERS based on their residence region (Bay Area, Sacramento, Los Angeles, Northern California, Southern California and Out of State of California). The following table shows the monthly Bay Area retiree health insurance premiums for the 2016 calendar year: Monthly Premium Rates – 2016 Single 2-Party Family Under 65 Over 65 Under 65 Over 65 Under 65 Over 65 Blue Shield $ 1,016.18 n/a $ 2,032.36 n/a $ 2,642.07 n/a Blue Shield NetValue 1,033.86 n/a 2,067.72 n/a 2,688.04 n/a Kaiser 746.47 297.23 1,492.94 594.46 1,940.82 891.69 PERSCare 889.27 408.04 1,778.54 816.08 2,312.10 1,224.12 PERS Choice 798.36 366.38 1,596.72 732.76 2,075.74 1,099.14 PERS Select 730.07 366.38 1,460.14 732.76 1,898.18 1,099.14 Anthem HMO Select 721.79 n/a 1,443.58 n/a 1,876.65 n/a Anthem HMO Traditional 855.42 n/a 1,710.84 n/a 2,224.09 n/a Health Net SMARTCare 808.44 n/a 1,616.88 n/a 2,101.94 n/a United Healthcare 955.44 320.98 1,910.88 641.96 2,484.14 962.94 PORAC 699.00 442.00 1,399.00 881.00 1,789.00 1,408.00 CCHP 837.46 716.08 1,674.92 1,432.16 2,177.40 2,148.24 Effective January 1, 2016, CalPERS no longer offer Medicare Advantage plan coverage through Anthem Blue Shield, and added HealthNet as a new carrier to offer non-Medicare coverage. Dental Plan Premiums The following table shows monthly retiree dental insurance premiums for the 2016 calendar year. County subsidies vary based on retiree’s medical plan enrollment election and bargaining unit upon retirement. Plan Monthly Premiums Delta Dental - $1,800 Annual Maximum Retiree $ 44.27 Family 100.00 Delta Dental - $1,600 Annual Maximum Retiree $ 42.45 Family 95.63 Delta Care (PMI) Retiree $ 29.06 Family 62.81 November 1, 2016 Contra Costa County Board of Supervisors 57 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties be aided by their own actuary or other qualified professional when reviewing Milliman work product. Milliman Contra Costa County GASB 45 Actuarial Valuation as of January 1, 2016 22 Milliman Client Report SECTION III. APPENDICES Appendix B. Actuarial Cost Method and Assumptions Actuarial Cost Method The actuarial cost method used for determining the benefit obligations is the individual Entry Age Normal Cost Method. Under the principles of this method, the actuarial present value of the projected benefits of each individual included in the valuation is allocated as a level percentage of expected salary for each year of employment between entry age (defined as age at hire) and assumed exit. The portion of this actuarial present value allocated to a valuation year is called the normal cost. The portion of this actuarial present value not provided for at a valuation date by the sum of (a) the actuarial value of the assets, and (b) the actuarial present value of future normal costs is called the Unfunded Actuarial Accrued Liability (UAAL). The Actuarial Value of Assets is equal to the market value of assets as of the valuation date. In determining the Annual Required Contribution, the Unfunded AAL is amortized as a level dollar amount over 30 years on a “closed” basis. There are 22 years remaining in the amortization period as of January 1, 2016. The actuarial assumptions are summarized below. Economic Assumptions Discount Rate (Liabilities) 5.70% We have used a discount rate of 5.70% in this valuation to reflect the County’s current policy of partially funding its OPEB liabilities. This rate is derived based on the fund’s investment policy, level of partial funding, and includes a 2.50% long-term inflation assumption. County OPEB Irrevocable Trust assets are invested in the Public Agency Retirement Services’ Highmark Portfolio. Based on the portfolio’s target allocation (shown below), the average return of Trust assets over the next 50 years is expected to be 6.13%, which would be an appropriate discount rate if the County’s annual contribution is equal to the ARC. If the County were to elect not to fund any amount to a Trust, the discount rate would be based on the expected return of the County’s general fund (we have assumed a long term return of 3.50% for the County’s general fund). Since the County is partially funding the Trust with a contribution of $20 million per year, we used a blended discount rate of 5.70%. This is the same discount rate used in the January 1, 2014 actuarial valuation. Asset Class Expected 1-Year Nominal Return Targeted Asset Allocation Domestic Equity Large Cap 7.63% 17.0% Domestic Equity Mid Cap 8.21% 6.0% Domestic Equity Small Cap 8.81% 8.0% U.S. Fixed Income 5.00% 38.0% International 8.60% 9.0% Global Equity (Developed) 8.21% 7.0% Real Estate 7.71% 4.0% Cash 3.27% 1.0% Alternatives 4.57% 10.0% Expected Geometric Median Annual Return (50 years) 6.13% November 1, 2016 Contra Costa County Board of Supervisors 58 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties be aided by their own actuary or other qualified professional when reviewing Milliman work product. Milliman Contra Costa County GASB 45 Actuarial Valuation as of January 1, 2016 23 Milliman Client Report SECTION III. APPENDICES Assumed Salary Increases (Applied to Individual Entry Age Normal Cost Method) The assumed annual rates of compensation increases used for the EAN actuarial cost method are the same as the assumption used in the December 31, 2014 CCCERA Actuarial Valuation. Years of Service General Safety Less than 1 13.50% 14.00% 1 10.50% 10.50% 2 8.75% 9.25% 3 7.25% 8.00% 4 6.25% 6.25% 5 5.50% 5.00% 6 5.25% 4.75% 7 5.00% 4.75% 8 or more 4.75% 4.75% Demographic Assumptions Below is a summary of the assumed rates for mortality, retirement, disability and withdrawal, which are consistent with assumptions used in the December 31, 2014 CCCERA Actuarial Valuation. These assumptions were adopted by CCCERA in connection with a study of experience during 2010-2012. Pre / Post Retirement Mortality Healthy: For General Members: RP-2000 Combined Healthy Mortality Table projected to 2030 with Scale AA, set back one year. For Safety Members: RP-2000 Combined Healthy Mortality Table projected to 2030 with Scale AA, set back two years. Disabled: For General Members: RP-2000 Combined Healthy Mortality Table projected to 2030 with Scale AA, set forward six years for males and set forward seven years for females. For Safety Members: RP-2000 Combined Healthy Mortality Table projected to 2030 with Scale AA, set forward three years. Beneficiaries: Beneficiaries are assumed to have the same mortality as a General Member of the opposite sex who had taken a service (non-disability) retirement. Disability Age General Tier 3 / PEPRA Safety (All Tiers) 20 0.01% 0.02% 25 0.02% 0.22% 30 0.03% 0.42% 35 0.05% 0.56% 40 0.08% 0.66% 45 0.13% 0.94% 50 0.17% 2.54% November 1, 2016 Contra Costa County Board of Supervisors 59 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties be aided by their own actuary or other qualified professional when reviewing Milliman work product. Milliman Contra Costa County GASB 45 Actuarial Valuation as of January 1, 2016 24 Milliman Client Report SECTION III. APPENDICES Retirement – For this valuation, we have applied the Tier 3 rates for all General employees and Tier A rates for all Safety employees since nearly all current employees are in these two pension tiers, with the exception of those who were hired after January 1, 2013 as the PEPRA tiers. Age General Tier 3 General PEPRA Safety Tier A Safety PEPRA 45 0% 0% 2% 0% 46 0% 0% 2% 0% 47 0% 0% 7% 0% 48 0% 0% 7% 0% 49 0% 0% 20% 0% 50 4% 0% 25% 5% 51 3% 0% 25% 4% 52 3% 2% 25% 4% 53 5% 3% 25% 5% 54 5% 3% 25% 5% 55 10% 5% 30% 6% 56 10% 5% 25% 8% 57 10% 6% 25% 12% 58 12% 8% 35% 18% 59 12% 9% 35% 20% 60 15% 10% 40% 20% 61 20% 14% 40% 20% 62 27% 21% 40% 20% 63 27% 21% 40% 20% 64 30% 21% 40% 100% 65 40% 27% 100% 100% 66 – 69 40% 33% 100% 100% 70 – 74 40% 50% 100% 100% 75 100% 100% 100% 100% Withdrawal – Sample probabilities of terminating employment with the County are shown below for selected years of County service. Years of Service General Safety Less than 1 13.50% 11.50% 1 9.00% 6.50% 2 9.00% 5.00% 3 6.00% 4.00% 4 4.50% 3.50% 5 4.00% 3.00% 10 2.75% 1.90% 15 2.10% 1.40% 20 or more 2.00% 1.00% November 1, 2016 Contra Costa County Board of Supervisors 60 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties be aided by their own actuary or other qualified professional when reviewing Milliman work product. Milliman Contra Costa County GASB 45 Actuarial Valuation as of January 1, 2016 25 Milliman Client Report SECTION III. APPENDICES Coverage Election Assumptions Retiree Coverage – We have assumed 90% of new retirees hired before the exclusion date stated in Appendix A will elect medical and dental coverage at retirement. For employees hired after the exclusion date stated in Appendix A, we assumed 50% will elect to enroll in the health plans without any County subsidy. Spouse Coverage – We have assumed 50% of new General retirees and 60% of new Safety retirees electing coverage will elect spouse medical and dental coverage at retirement. Spouse Age – Female spouses are assumed to be three years younger than male spouses. Dependent Coverage – We have assumed 30% of retirees with no spouse coverage will elect coverage for a dependent child until age 65 and 50% of retirees with spouse coverage will elect coverage for a dependent child until age 65. Health Plan Election – We have assumed that new retirees will remain enrolled in the same plan they were enrolled in as actives. For actives who waived coverage, we have assumed that they will elect Kaiser plan coverage. For retirees enrolled in either the CalPERS Anthem or Blue Shield plans, we assumed they will transfer to the United Health Care Medicare Supplement plan upon reaching age 65, as the CalPERS health plan no longer offers Anthem or Blue Shield coverage for Medicare eligible retirees. Valuation of Retiree Premium Subsidy Due to Active Health Costs Currently, the County and California PERS (PEMHCA) health plans charge the same premiums for retirees who are not yet eligible for Medicare as for active employees. Therefore, the retiree premium rates are being subsidized by the inclusion of active lives in setting rates. (Premiums calculated only based on retiree health claims experience would have resulted in higher retiree premiums.) GASB 45 requires that the value of this subsidy be recognized as a liability in valuations of OPEB costs. To account for the fact that per member health costs vary depending on age (higher health costs at older ages), we calculated equivalent per member per month (PMPM) costs that vary by age based on the age distribution of covered members, and based on relative cost factors by age. The relative cost factors were developed from the Milliman Health Cost GuidelinesTM. Based on the carrier premium rates and relative age cost factors assumptions, we developed age adjusted monthly PMPM health costs for 2016 to be used in valuing the implicit rate subsidy. Effective January 1, 2017, the medical premium tier structure will change from two tiers (retiree only, retiree plus one or more dependents) to three tiers (retiree only, retiree plus one dependent, and retiree plus two or more dependents) for certain Non-Medicare Retirees. We assume no change in the value of the implicit premium rate subsidy for retirees not yet eligible for Medicare due to this change. Under the new tier structure, the active and non-Medicare retiree premium rates would remain pooled and blended meaning an implicit rate subsidy would continue under the proposed plan. However, the liability associated with the implicit rate subsidy could increase, decrease, or stay approximately the same depending on the relative premium costs by rate tier for the new three tier premium structure. Since new relative costs by tier for the proposed three tier structure are not yet known, we could not value the effect the proposed three tier structure would have on the implicit rate subsidy liability in this valuation until the actual rate premiums are known. November 1, 2016 Contra Costa County Board of Supervisors 61 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties be aided by their own actuary or other qualified professional when reviewing Milliman work product. Milliman Contra Costa County GASB 45 Actuarial Valuation as of January 1, 2016 26 Milliman Client Report SECTION III. APPENDICES The following tables show the age adjusted expected monthly claims cost for a male participant at age 64 for each health plan and relative age factors compared to a male age 64. Plan Monthly Age Adjusted Claims Cost for Age 64 Male Dependent Child Cost Load CCHP A $ 1,311 $ 209 CCHP B 1,596 252 Kaiser A 1,441 300 Kaiser B 1,401 339 Health Net HMO A 1,950 412 Health Net HMO B 1,702 439 Health Net PPO 1,913 555 California PERS Plans (average) 1,504 0 Relative Claims Cost Factor Compared to Male age 64 Age Male Female 50 0.463 0.578 55 0.609 0.674 60 0.790 0.794 64 1.000 0.916 Since retirees eligible for Medicare (age 65 and beyond) are enrolled in Medicare supplemental plans, the premiums for retirees with Medicare are determined without regard to active employee claims experience and no such subsidy exists for this group for medical cost. November 1, 2016 Contra Costa County Board of Supervisors 62 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties be aided by their own actuary or other qualified professional when reviewing Milliman work product. Milliman Contra Costa County GASB 45 Actuarial Valuation as of January 1, 2016 27 Milliman Client Report SECTION III. APPENDICES Medical Cost Inflation Assumption We assumed future increases to the health costs and premiums are based on the “Getzen” model published by the Society of Actuaries for purposes of evaluating long term medical trend. Under the Patient Protection and Affordable Care Act of 2010, a Federal excise tax will apply for high cost health plans beginning in 2020. A margin to reflect the impact of the excise tax in future years is reflected in the assumed trend. The following table shows the assumed rate increases in future years for Medical premiums. Calendar County Plans Calendar County Plans Calendar PEMHCA Plans Calendar PEMHCA Plans Year Pre 65 Year Post 65 Year Pre 65 Year Post 65 2016 4.50% 2016 5.25% 2016 4.50% 2016 5.00% 2017 8.00% 2017 8.25% 2017 8.00% 2017 8.25% 2018 5.50% 2018 – 2021 5.50% 2018 – 2021 5.50% 2018 – 2020 5.50% 2019 – 2020 5.25% 2022 – 2036 5.75% 2022 – 2036 6.25% 2021 – 2036 5.75% 2021 – 2023 5.50% 2037 – 2040 5.50% 2037 – 2038 6.00% 2037 – 2041 5.50% 2024 – 2025 5.75% 2041 – 2043 6.00% 2039 – 2044 5.75% 2042 – 2048 5.25% 2026 6.25% 2044 – 2046 5.75% 2045 – 2057 5.50% 2049 – 2053 5.75% 2027 6.50% 2047 6.00% 2058 – 2063 5.25% 2054 – 2060 5.50% 2028 6.25% 2048 6.25% 2064 – 2065 5.00% 2061 – 2062 5.75% 2029 - 2030 6.50% 2049 – 2053 6.00% 2066 – 2069 4.75% 2063 – 2064 5.50% 2031 – 2036 6.25% 2054 – 2060 5.75% 2070 + 4.50% 2065 – 2067 5.25% 2037 – 2039 6.00% 2061 – 2063 5.50% 2068 – 2069 5.00% 2040 – 2046 5.75% 2064 – 2065 5.25% 2070 – 2091 4.75% 2047 – 2059 5.50% 2066 – 2068 5.00% 2092 + 4.50% 2060 – 2063 5.25% 2069 – 2075 4.75% 2064 – 2066 5.00% 2076 + 4.50% 2067 – 2069 4.75% 2070 + 4.50% Dental Cost We assumed Dental costs will increase 4.0% annually. November 1, 2016 Contra Costa County Board of Supervisors 63 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties be aided by their own actuary or other qualified professional when reviewing Milliman work product. Milliman Contra Costa County GASB 45 Actuarial Valuation as of January 1, 2016 28 Milliman Client Report SECTION III. APPENDICES Appendix C. Changes in Actuarial Cost Method and Assumptions The following is a list of assumption and method changes from the prior actuarial valuation. The Board adopted the changes in April 2016. Actuarial Cost Method The actuarial cost method used for determining the benefit obligations was changed from the Projected Unit Credit cost method to the individual Entry Age Normal cost method. This is the actuarial cost method adopted by the GASB board in June 2015 for the upcoming GASB 74/75 standards in which the implementation date for the OPEB Fund under GASB 74 will be for the fiscal year ending June 30, 2017, and for the County under GASB 75 will be for the fiscal year ending June 30, 2018. Spouse Coverage Election Assumption The spouse coverage election assumption was changed from 50% for all new retirees electing coverage to 50% for all new General retirees electing coverage and 60% for all new Safety retirees electing coverage. The assumption is based on a review of the County experience from 2012 to 2015. Health Cost Inflation Assumption We developed the medical cost trend for the prior valuation based on the “Getzen” model published by the Society of Actuaries for purposes of evaluating long term medical trend. The medical trend includes the effect of the Patient Protection and Affordable Care Act of 2010, on future health costs. The Consolidated Appropriations Act of 2016 delayed the excise tax on high cost plans from 2018 to 2020, and eliminated the Health Insurer Fee for calendar year 2017 only. The Health Insurer Fee will be assessed again in calendar year 2018. The medical trend was updated to reflect these recent legislative changes. Retirement Rates for PEPRA Tier Employees The PEPRA Tier retirement rates developed by CCCERA was used for employees hired on or after January 1, 2013. The rates are shown in Appendix B. November 1, 2016 Contra Costa County Board of Supervisors 64 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties be aided by their own actuary or other qualified professional when reviewing Milliman work product. Milliman Contra Costa County GASB 45 Actuarial Valuation as of January 1, 2016 29 Milliman Client Report SECTION III. APPENDICES Appendix D. Summary of Participant Data The following census of participants was used in the actuarial valuation and provided by Contra Costa County. Active Employees Age General Safety Total Under 25 110 22 132 25 – 29 490 157 647 30 – 34 816 162 978 35 – 39 952 192 1,144 40 – 44 951 229 1,180 45 – 49 1,064 231 1,295 50 – 54 1,148 105 1,253 55 – 59 999 35 1,034 60 – 64 687 20 707 65 & Over 273 2 275 Total 7,490 1,155 8,645 Average Age on Valuation Date: 45.25 Average Service on Valuation Date: 10.04 Current Retirees Age General Safety Total Under 50 23 67 90 50 – 54 101 153 254 55 – 59 367 188 555 60 – 64 778 201 979 65 – 69 1,248 258 1,506 70 – 74 953 169 1,122 75 – 79 615 90 705 80 – 84 457 69 526 85 & Over 592 67 659 Total 5,134 1,262 6,396 Average Age on Valuation Date: 70.03 November 1, 2016 Contra Costa County Board of Supervisors 65 RECOMMENDATION(S): ACKNOWLEDGE that the majority of active employees and early (“Non-Medicare”) retirees will be enrolling in three tier health plans for the 2017 plan year, at the subsidies shown in negotiated agreements or the management resolution; ADOPT proposed health plan changes for specified retirees who either retired on or after January 1, 2016, or opted out of the Retiree Support Group Settlement: Effective January 1, 2017, Non-Medicare retirees will have access to all ten (10) County health plans available to active employees Effective January 1, 2017, Non-Medicare retirees will be placed in a three tier plan structure; and ACKNOWLEDGE that the proposed changes will increase the number of plans offered to these specified retirees. FISCAL IMPACT: No change to County subsidies or costs. The County monthly premiums subsidies for these specified retirees are fixed at the flat dollar amounts stated in the applicable negotiated agreement or management resolution. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Ann Elliott, Employee Benefits Manager D.4 To:Board of Supervisors From:David Twa, County Administrator Date:November 1, 2016 Contra Costa County Subject:Proposed Health Plan Changes for Specified Retirees who Retired on or after January 1, 2016 or opted out of Retiree Support Group Settlement November 1, 2016 Contra Costa County Board of Supervisors 66 BACKGROUND: On October 25, 2016, the court gave final approval to the class action settlement in Retiree Support Group of Contra Costa County et al. v. Contra Costa County. The Settlement Agreement covers a class of 4,200 retirees who retired on or before January 1, 2016, and participate in County health plans. Pursuant to the Settlement Agreement, the Non-Medicare Retirees in the retiree class will be placed in a three tier premium structure effective January 1, 2017. The County monthly premiums subsidies for the retiree class are fixed at the dollar amounts stated in the Agreement. Effective January 1, 2017, the Settlement Agreement provides a $150 increase to the fixed monthly premium subsidy for Non-Medicare Retirees in the Retiree Plus Two or More tier only. A separate $25 increase to the fixed monthly premium subsidy for Medicare Retirees With All Dependents on Medicare occurs in 2021. These specified increases apply only to members of the retiree class. If approved, this action will move specified Non-Medicare retirees who either retired on or after January 1, 2016 or opted out of Retiree Support Group Settlement to a three tier premium structure effective January 1, 2017. The County monthly premiums subsidies for these specified retirees remain fixed at the flat dollar amounts stated in the applicable negotiated memorandum of understanding or management resolution. Non-Medicare retirees will have access to all ten County health plans, including the Teamsters 856 Trust Fund KP Health Plan. The specified retirees are those Non-Medicare retirees participating in County health plans who either retired on or after January 1, 2016, or opted out of the Retiree Support Group Settlement and were represented by one of the following bargaining units at the time of retirement: AFSCME 5121. AFSCME 27002. CCC Defenders Association3. CCC Deputy District Attorneys Association4. CCC Employees' Association, Local 15. IFPTE Local 216. Physicians and Dentists Organization of Contra Costa7. Probation Peace Officers of CCC8. SEIU Local 10219. Teamsters, Local 85610. Western Council of Engineers11. Unrepresented12. Attached are the medical and dental premiums and subsidies for the 2017 plan year for qualifying retirees. CONSEQUENCE OF NEGATIVE ACTION: Specified Non-Medicare retirees would not have access to the three tier structure, which is generally more advantageous for Retirees and would not have access to all ten County health plans. ATTACHMENTS Medical and Dental Premiums and Subsidies for the 2017 Plan Year for Qualifying Retirees November 1, 2016 Contra Costa County Board of Supervisors 67 2017 TOTAL MONTHLY PREMIUM2017 COUNTY SUBSIDY2017 RETIREE MONTHLY SHARE$717.57 $509.92 $207.65Retiree & 1 or more dependents on Basic Plan A$1,435.13 $1,214.90 $220.23$2,152.71 $1,214.90 $937.81$795.44 $528.50 $266.94$1,590.88 $1,255.79 $335.09$2,386.32 $1,255.79 $1,130.53$718.07 $478.91 $239.16$1,436.14 $1,115.84 $320.30Retiree & 2 or more dependents on Basic Plan A$2,154.21 $1,115.84 $1,038.37$570.73 $478.91 $91.82$1,141.45 $1,115.84 $25.61$1,712.18 $1,115.84 $596.34$458.07 $458.06 $0.01$916.14 $916.13 $0.01$1,374.21 $1,115.84 $258.37$655.00 $478.91 $176.09$1,245.00 $1,115.84 $129.16$1,736.00 $1,115.84 $620.16$1,292.89 $627.79 $665.10$2,585.78 $1,540.02 $1,045.76$3,878.66 $1,540.02 $2,338.64$899.05 $627.79 $271.26$1,798.10 $1,540.02 $258.08$2,697.16 $1,540.02 $1,157.14$1,712.92 $604.60 $1,108.32$3,425.83 $1,436.25 $1,989.58$5,138.75 $1,436.25 $3,702.50Retiree on PPO Basic Plan ARetiree & 1 or more dependents on PPO Basic Plan ARetiree & 2 or more dependents on PPO Basic Plan AHEALTH NET CA & NAT'L PPO PLAN ‐ BASIC PLAN AHEALTH NET HMO PLAN ‐ BASIC PLAN BRetiree on Basic Plan BRetiree & 1 or more dependents on Basic Plan BRetiree & 2 or more dependents on Basic Plan BRetiree & 1 or more dependents on Basic Plan ARetiree & 2 or more dependents on Basic Plan ATEAMSTERS 856 TRUST FUND KP HEALTH PLAN Employee on Basic PlanEmployee & 1 Employee & 2 or more dependents on Basic PlanHEALTH NET HMO PLAN ‐ BASIC PLAN ARetiree on Basic Plan AKAISER HIGH DEDUCTIBLE  Employee on Basic PlanEmployee & 1 Employee & 2 or more dependents on Basic PlanRetiree & 2 or more dependents on Basic Plan BKAISER PERMANENTE  ‐ BASIC PLAN BRetiree on Basic Plan BRetiree & 1 or more dependents on Basic Plan BRetiree on Basic Plan ARetiree & 1 or more dependents on Basic Plan AKAISER PERMANENTE  ‐ BASIC PLAN ARetiree & 1 or more dependents on Basic Plan BRetiree & 2 or more dependents on Basic Plan BCONTRA COSTA HEALTH PLAN ‐ BASIC PLAN BRetiree on Basic Plan BRetiree & 2 or more dependents on Basic Plan ARETIRED ON OR AFTER JANUARY 1, 2016 / OPTED OUT OF RSG SETTLEMENT CLASSPLAN/COVERAGE DESCRIPTIONCONTRA COSTA HEALTH PLAN ‐ BASIC PLAN ARetiree on Basic Plan APAGE 1 OF 2November 1, 2016Contra Costa County Board of Supervisors68 2017 TOTAL MONTHLY PREMIUM2017 COUNTY SUBSIDY2017 RETIREE MONTHLY SHARERETIRED ON OR AFTER JANUARY 1, 2016 / OPTED OUT OF RSG SETTLEMENT CLASSPLAN/COVERAGE DESCRIPTION$1,542.05 $604.60 $937.45$3,084.10 $1,436.25 $1,647.85$4,626.14 $1,436.25 $3,189.89Retiree $45.16 $41.17 $3.99Retiree +1$102.00 $93.00$9.00Retiree + 2 or more $102.00 $93.00$9.00Retiree$45.16 $34.02$11.14Retiree +1$102.00 $76.77$25.23Retiree + 2 or more $102.00 $76.77$25.23Retiree$45.16 $34.02$11.14Retiree +1$102.00 $76.77$25.23Retiree + 2 or more $102.00 $76.77$25.23Retiree$45.16 $43.35$1.81Retiree +1$102.00 $97.81$4.19Retiree + 2 or more $102.00 $97.81$4.19Retiree$29.06 $25.41$3.65Retiree +1$62.81 $54.91$7.90Retiree + 2 or more $62.81 $54.91$7.90Retiree$29.06 $21.31$7.75Retiree +1$62.81 $46.05$16.76Retiree + 2 or more $62.81 $46.05$16.76Retiree$29.06 $21.31$7.75Retiree +1$62.81 $46.05$16.76Retiree + 2 or more $62.81 $46.05$16.76Retiree$29.06 $27.31$1.75Retiree +1$62.81 $59.03$3.78Retiree + 2 or more $62.81 $59.03$3.78For Health Net PlansFor Kaiser Permanente PlansWithout a Health PlanFor CCHP PlansFor Health Net PlansFor Kaiser Permanente PlansWithout a Health PlanDELTA CARE (HMO)For CCHP PlansDELTA DENTAL PREMIER PPO ‐ $1,800 ANNUAL MAXIMUMRetiree on PPO Basic Plan BRetiree & 1 or more dependents on PPO Basic Plan BRetiree & 2 or more dependents on PPO Basic Plan BHEALTH NET CA & NAT'L PPO PLAN ‐ BASIC PLAN BPAGE 2 OF 2November 1, 2016Contra Costa County Board of Supervisors69 2017 TOTAL MONTHLY PREMIUM2017 COUNTY MONTHLY SHARE2017 RETIREE MONTHLY SHARE$717.57 $600.51 $117.06$1,435.13 $1,430.76 $4.37$2,152.71 $1,430.76 $721.95$795.44 $611.34 $184.10$1,590.88 $1,452.65 $138.23$2,386.32 $1,452.65 $933.67$718.07 $614.78 $103.29$1,436.14 $1,432.42 $3.72$2,154.21 $1,432.42 $721.79$570.73 $570.72$0.01$1,141.45 $1,141.44 $0.01$1,712.18 $1,432.42 $279.76$458.07 $458.06$0.01$916.14 $916.13$0.01$1,374.21 $1,374.20 $0.01$655.00 $614.78 $40.22$1,245.00 $1,244.99 $0.01$1,736.00 $1,432.42 $303.58$1,292.89 $853.92 $438.97$2,585.78 $2,094.74 $491.04$3,878.66 $2,094.74 $1,783.92$899.05 $853.92 $45.13$1,798.10 $1,798.09 $0.01$2,697.16 $2,094.74 $602.42PHYSICANS AND DENTISTS ORGANIZATIONRetiree on Basic Plan BRetiree & 1 or more dependents on Basic Plan BRetiree & 2 or more dependents on Basic Plan BHEALTH NET HMO PLAN ‐ BASIC PLAN BRetiree & 2 or more dependents on Basic Plan AEmployee on Basic PlanEmployee & 1 Employee & 2 or more dependents on Basic PlanHEALTH NET HMO PLAN ‐ BASIC PLAN ARetiree on Basic Plan ARetiree & 1 or more dependents on Basic Plan AKAISER HIGH DEDUCTIBLE  Employee on Basic PlanEmployee & 1 Employee & 2 or more dependents on Basic PlanTEAMSTERS 856 TRUST FUND KP HEALTH PLAN KAISER PERMANENTE  ‐ BASIC PLAN BRetiree on Basic Plan BRetiree & 1 or more dependents on Basic Plan BRetiree & 2 or more dependents on Basic Plan BRetiree & 2 or more dependents on Basic Plan AKAISER PERMANENTE  ‐ BASIC PLAN ARetiree on Basic Plan ARetiree & 1 or more dependents on Basic Plan ACONTRA COSTA HEALTH PLAN ‐ BASIC PLAN BRetiree on Basic Plan BRetiree & 1 or more dependents on Basic Plan BRetiree & 2 or more dependents on Basic Plan BPLAN/COVERAGE DESCRIPTIONCONTRA COSTA HEALTH PLAN ‐ BASIC PLAN ARetiree on Basic Plan ARetiree & 1 or more dependents on Basic Plan ARetiree & 2 or more dependents on Basic Plan APAGE 1 OF 2November 1, 2016Contra Costa County Board of Supervisors70 2017 TOTAL MONTHLY PREMIUM2017 COUNTY MONTHLY SHARE2017 RETIREE MONTHLY SHAREPHYSICANS AND DENTISTS ORGANIZATIONPLAN/COVERAGE DESCRIPTION$1,712.92 $753.81 $959.11$3,425.83 $1,790.70 $1,635.13$5,138.75 $1,790.70 $3,348.05$1,542.05 $753.81 $788.24$3,084.10 $1,790.70 $1,293.40$4,626.14 $1,790.70 $2,835.44Retiree$45.16$41.60$3.56Retiree +1$102.00 $93.72$8.28Retiree + 2 or more $102.00 $93.72$8.28Retiree$45.16$33.11$12.05Retiree +1$102.00 $74.59$27.41Retiree + 2 or more $102.00 $74.59$27.41Retiree$45.16$33.11$12.05Retiree +1$102.00 $74.59$27.41Retiree + 2 or more $102.00 $74.59$27.41Retiree$45.16$42.44$2.72Retiree +1$102.00 $95.62$6.38Retiree + 2 or more $102.00 $95.62$6.38Retiree$29.06$28.48$0.58Retiree +1$62.81$61.55$1.26Retiree + 2 or more$62.81$61.55$1.26Retiree$29.06$22.67$6.39Retiree +1$62.81$48.99$13.82Retiree + 2 or more$62.81$48.99$13.82Retiree$29.06$22.67$6.39Retiree +1$62.81$48.99$13.82Retiree + 2 or more$62.81$48.99$13.82Retiree$29.06$29.05$0.01Retiree +1$62.81$62.80$0.01Retiree + 2 or more$62.81$62.80$0.01DELTA CARE (HMO)For CCHP PlansFor Health Net PlansFor Kaiser Permanente PlansWithout a Health PlanDELTA DENTAL PREMIER PPO ‐ $1,600 ANNUAL MAXIMUMFor CCHP PlansFor Health Net PlansFor Kaiser Permanente PlansHEALTH NET CA & NAT'L PPO PLAN ‐ BASIC PLAN ARetiree on PPO Basic Plan ARetiree & 1 or more dependents on PPO Basic Plan ARetiree & 2 or more dependents on PPO Basic Plan AWithout a Health PlanHEALTH NET CA & NAT'L PPO PLAN ‐ BASIC PLAN BRetiree on PPO Basic Plan BRetiree & 1 or more dependents on PPO Basic Plan BRetiree & 2 or more dependents on PPO Basic Plan BPAGE 2 OF 2November 1, 2016Contra Costa County Board of Supervisors71 RECOMMENDATION(S): Acting in its capacity as the Contra Costa County Board of Supervisors and as the Board of Directors of the Crockett-Carquinez Fire Protection District and the Contra Costa County Fire Protection District: 1. OPEN the public hearing on Ordinance No. 2016-23, adopting the 2016 California Fire Code, with local amendments, as the fire code within Contra Costa County, the Contra Costa County Fire Protection District, and the Crockett-Carquinez Fire Protection District; RECEIVE testimony; CONSIDER all public comments; and CLOSE the public hearing. 2. ADOPT Ordinance No. 2016-23, adopting the 2016 California Fire Code, with local amendments, as the fire code within Contra Costa County, the Contra Costa County Fire Protection District, and the Crockett-Carquinez Fire Protection District. 3. ADOPT the attached findings in support of the amendments to the 2016 California Fire Code. 4. DIRECT the Fire Districts, pursuant to Health and Safety Code section 17958.7, to send a certified copy of Ordinance No. 2016-23, the attached findings, and this Board Order to the California Department of Housing and Community Development and to the California Building Standards Commission. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Robert Marshall, Fire Marshal (925) 941-3520 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D.5 To:Board of Supervisors From:Jeff Carman, Chief, Contra Costa County Fire Protection District Date:November 1, 2016 Contra Costa County Subject:Public Hearing - Ordinance 2016-23 to Adopt 2016 California Fire Code with Local Amendments November 1, 2016 Contra Costa County Board of Supervisors 72 RECOMMENDATION(S): (CONT'D) 5. AUTHORIZE the publication of the ordinance summary prepared by County Counsel in accordance with Government Code section 25124. 6. DIRECT the Clerk of the Board of Supervisors to post at its office, and each Fire District to post at its office, a certified copy of the full text of Ordinance No. 2016-23, as adopted, with the names of the Supervisors/Directors voting for and against the ordinance, in accordance with Government Code section 25124. 7. FIND that adoption of the ordinance is exempt from CEQA pursuant to CEQA guidelines section 15061(b)(3). 8. DIRECT staff to file a Notice of Exemption with the County Clerk. FISCAL IMPACT: The fiscal impact is neutral. The adoption of this ordinance will provide the administrative authority to enforce the provisions of the California Fire Code as amended. BACKGROUND: The California Building Standards Commission has adopted and published the 2016 Building Standards Code, which includes the 2016 California Fire Code prepared and adopted by the State Fire Marshal. The statewide code becomes effective January 1, 2017. Although the code applies statewide, Health and Safety Code sections 17958.5 and 18941.5 authorize a local jurisdiction to modify or change the statewide code and establish more restrictive standards if the jurisdiction finds that the modifications and changes are reasonably necessary because of local climatic, geological, or topographical conditions. Ordinance No. 2016-23 adopts the 2016 California Fire Code and amends it to address local conditions. There are several material changes to the local ordinance previously adopted by the Board in the 2013 code adoption process, as detailed below. The attached ordinance amends the 2016 California Fire Code by establishing automatic sprinkler system requirements that are more restrictive than the sprinkler requirements in the statewide code. The attached ordinance requires the installation of automatic fire sprinkler systems in most commercial buildings greater than 5,000 square feet, and in private and charter schools greater than 2,000 square feet. New public schools are required to install fire sprinklers regardless of square footage. Reducing the sprinkler threshold to 2,000 square feet for private schools brings the requirement more in line with public schools. Several other occupancies were clarified to require sprinklers as well, including light hazard warehouse type occupancies. The more restrictive requirements are necessary due to Contra Costa County’s climatic, geological, and topographical conditions, which impact fire prevention efforts and the frequency, spread, acceleration, intensity, and size of fire involving buildings. The automatic sprinkler system requirements are set forth in Section 903.2 of the attached ordinance. The automatic sprinkler system requirements specific to schools are set forth in Section 903.2.3 of the attached ordinance. The attached ordinance also clarifies a requirement for standby EMS personnel for large events that may tax the EMS system. The clarification is necessary because the statewide code as written does not assume that a fire agency is also an ambulance providing entity. The fire districts’ existing weed abatement program is incorporated into Section 320 of the ordinance. This program authorizes the fire districts to declare certain weeds that pose a fire hazard as a public nuisance, to abate those weeds, and to recover abatement costs from property owners. Chapter 5 and Appendix D of the ordinance establish requirements for fire apparatus access roads, including requirements for turnouts, parking on access roads, and maximum grades. Several other provisions were removed from the local ordinance previously adopted by the Board in the 2013 code adoption process because the provisions have been incorporated into the updated 2016 California Fire Code. November 1, 2016 Contra Costa County Board of Supervisors 73 Notice of the public hearing was published in accordance with Government Code section 6066. A summary of the ordinance was prepared and published in accordance with Government Code section 25124(b). CONSEQUENCE OF NEGATIVE ACTION: Without the adoption of the 2016 California Fire Code (CFC) with local amendments, the Fire District will not have the legal authority to enforce any exterior hazard abatement standards or the ability to conduct fire and life safety inspections in occupancies other than high-rise buildings, schools, hotels, motels, apartments, and day care facilities. In addition, without adoption of the CFC, occupancies that conduct operations such as the production, storage, and sale of hazardous materials, places of assembly, and the review of construction documents and testing of fire protection and fire alarm systems would no longer be regulated by the Fire District. Furthermore, adoption of the 2016 CFC is necessary to continue allowing the Fire District to collect fees to recover the costs of providing fire prevention related services. Without adoption of the CFC, as amended, the Fire District general fund revenues would be required to provide the fiscal support necessary to fund the positions currently supported by operational permit and inspection fees and new construction plan review fees. This would result in a decrease in the amount of general fund revenues available for conducting emergency response activities or critical fire prevention services and personnel would need to be reduced or eliminated. CHILDREN'S IMPACT STATEMENT: No impact. CLERK'S ADDENDUM CLOSED the public hearing; ADOPTED Ordinance No. 2016-23, adopting the 2016 California Fire Code, with local amendments, as the fire code within Contra Costa County, the Contra Costa County Fire Protection District, and the Crockett-Carquinez Fire Protection District; ADOPTED findings in support of the amendments to the 2016 California Fire Code; DIRECTED the Fire Districts, pursuant to Health and Safety Code section 17958.7, to send a certified copy of Ordinance No. 2016-23, the attached findings, and this Board Order to the California Department of Housing and Community Development and to the California Building Standards Commission. AUTHORIZED the publication of the ordinance summary prepared by County Counsel in accordance with Government Code section 25124; DIRECTED the Clerk of the Board of Supervisors to post at its office, and each Fire District to post at its office, a certified copy of the full text of Ordinance No. 2016-23, as adopted, with the names of the Supervisors/Directors voting for and against the ordinance, in accordance with Government Code section 25124; FOUND that adoption of the ordinance is exempt from CEQA pursuant to CEQA guidelines section 15061(b)(3); and DIRECTED staff to file a Notice of Exemption with the County Clerk. AGENDA ATTACHMENTS Ordinance 2016-23 Ordinance 2016-23 Findings of Fact MINUTES ATTACHMENTS Signed Ordinance 2016-23 November 1, 2016 Contra Costa County Board of Supervisors 74 ORDINANCE NO. 2016-23 1 ORDINANCE NO. 2016-23 FIRE CODE ORDINANCES OF THE COUNTY OF CONTRA COSTA, THE CROCKETT-CARQUINEZ FIRE PROTECTION DISTRICT, AND THE CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT ADOPTING THE 2016 CALIFORNIA FIRE CODE WITH AMENDMENTS. The Contra Costa County Board of Supervisors, as the Board of Supervisors for Contra Costa County and as the Board of Directors of the Crockett-Carquinez Fire Protection District and the Contra Costa County Fire Protection District, ordains as follows: SECTION 1. ADOPTION OF THE CALIFORNIA FIRE CODE. Contra Costa County, the Crockett-Carquinez Fire Protection District, and the Contra Costa County Fire Protection District hereby adopt the 2016 California Fire Code (California Code of Regulations, Title 24, Part, 9 [based on the 2015 International Fire Code published by the International Code Council]), including Chapters 1-10 and 12-80, Appendix B, Appendix C, Appendix D, Appendix F, Appendix H, Appendix I, Appendix J, and Appendix K, as amended by the changes, additions, and deletions set forth in this ordinance. The 2016 California Fire Code, with the changes, additions, and deletions set forth this ordinance, is adopted by this reference as though fully set forth in this ordinance. As of the effective date of this ordinance, the provisions of the fire code are controlling and enforceable within the limits of each jurisdiction. SECTION 2. AMENDMENTS TO THE CALIFORNIA FIRE CODE. The 2016 California Fire Code is amended by the changes, additions, and deletions set forth in this Section 2. Chapter and Section numbers used below are those of the 2016 California Fire Code. Chapter 1. Scope and Administration. Section 101.1 is amended to read: 101.1 Title. This code is the Fire Code of Contra Costa County, the Crockett-Carquinez Fire Protection District, and the Contra Costa County Fire Protection District, and is hereinafter referred to as “this code.” Section 102.1 is amended to add item 5, to read: 5. Where not otherwise limited by law, the provisions of this code shall apply to vehicles, ships, and boats that are permanently affixed to a specific location within the boundaries of this jurisdiction. Section 105.6 is amended to read: 105.6 Required operational permits. The fire code official is authorized to issue operational permits for the operations set forth in Chapter 1, Sections 105.6.1 through 105.6.60. Section 105.6.5 is amended to read: 105.6.5 Carnivals, Fairs, Festivals and Exhibitions. A permit is required to operate a carnival, fair, festival, or exhibition. November 1, 2016 Contra Costa County Board of Supervisors 75 ORDINANCE NO. 2016-23 2 Section 105.6.31 is amended to read: 105.6.31 Motor Fuel Dispensing Facilities. An operational permit is required for the operation of automotive, marine, and fleet motor fuel dispensing facilities, as well as for sites that allow mobile fueling from a service provider to the general public. Section 105.6 is amended by adding subsections 105.6.50 through 105.6.60, to read: 105.6.50 Asbestos removal. A permit is required to conduct asbestos-removal operations regulated by Section 3318. 105.6.51 Automobile Wrecking or Dismantling Yard. An operation permit is required for all automobile wrecking yards, automobile dismantling operations, and similar operations. 105.6.52 Battery systems. A permit is required to operate stationary lead-acid battery systems having a liquid capacity of more than 50 gallons (189 L) pursuant to Section 608. 105.6.53 Christmas tree sales. A permit is required to use a property for the purpose of selling cut Christmas trees. 105.6.54 Emergency Responder Radio Coverage. A permit is required for facilities with Emergency Responder Radio Coverage Systems. 105.6.55 Firework aerial display. A permit is required to conduct a firework display regulated by California Code of Regulations, Title 19 and Chapter 56 of this code. 105.6.56 Model rockets. A permit is required to sell model rocket motors or launch model rockets (in excess of 3 launches per event) pursuant to California Code of Regulations, Title 19, Division 1, Article 17. Permits issued in accordance with this section are for the site, and are effective as long as site conditions have not changed. 105.6.57 Temporary water supply. A permit is required to use a temporary water supply for construction of residential projects or subdivisions pursuant to Section 3312.1. 105.6.58 Tire storage. A permit is required to store more than 1,000 cubic feet (28.3m3) of tires inside buildings pursuant to Chapter 34. 105.6.59 Oil Extraction Process. A permit is required to operate a process that uses a volatile solvent or Liquid Carbon Dioxide to extract oil from organic material. 105.6.60 Indoor Growing Operation. A permit is required to operate an indoor growing operation. Exception: Agricultural Greenhouses in an agricultural zone. Section 105.7 is amended to read: 105.7 Required construction permits. The fire code official is authorized to issue construction permits for the operations set forth in Chapter 1, Sections 105.7.1 through 105.7.21. November 1, 2016 Contra Costa County Board of Supervisors 76 ORDINANCE NO. 2016-23 3 Section 105.7 is amended by adding Sections 105.7.17 through 105.7.22, to read: 105.7.17 Access for fire apparatus. Plans shall be submitted and a permit is required to install, improve, modify, or remove public or private roadways, driveways, and bridges for which Fire District access is required by the Fire Code. A permit is required to install a gate across a fire apparatus access road pursuant to Section 503. 105.7.18 Construction, alteration, or renovation of a building for which a building permit is required. Plans shall be submitted to the fire code official for all land developments or for the construction, alteration, or renovation of a building within the jurisdiction where a building permit is required. Exception: Non-sprinklered Group R-3 Occupancies where work does not involve a substantial addition or expansion. 105.7.19 Medical gas systems. A construction permit is required for the installation of or modification to a medical gas system pursuant to Section 5306. 105.7.20 Refrigeration equipment. A permit is required to install a mechanical refrigeration unit or system regulated by Chapter 6 and/or the California Mechanical Code. 105.7.21 Land Development, Subdivisions. Plans shall be submitted to the fire code official for all land developments or improvements proposed within the jurisdiction that involve the subdivision of land. 105.7.22 Water supply for fire protection. Plans shall be submitted to the fire code official for the purpose of determining whether adequate water supplies, fire hydrants, and associated systems are provided for all facilities, buildings, or portions of buildings either constructed or moved into the District pursuant to Section 507. Section 105.8 is added, to read: 105.8 Responsibility of permitee. Construction permits shall be presumed by the Fire District to incorporate all of the work that the applicant or the applicant's agent, employees, or contractors shall carry out. Work performed shall be in accordance with the approved plans and with all requirements of this code and any other laws or regulations applicable thereto. No Fire District approval shall relieve or exonerate any person from the responsibility of complying with the provisions of this code nor shall any vested rights be created for any work performed in violation of this code. Section 108.1 is amended to read: 108.1 Board of Appeals established. In order to hear and decide appeals of orders, decisions, or determinations made by the fire code official relative to the application and interpretation of this code, there is hereby created a board of appeals. The board of appeals is comprised of the Board of Directors. Section 108.3 is deleted. Section 109.4 is amended to read: 109.4 Violation penalties. Every person who violates any provision of this fire code is guilty of an infraction or misdemeanor in accordance with Health and Safety Code Section 13871 and Government Code Section 53069.4. The imposition of one penalty for any violation shall not excuse the violation or November 1, 2016 Contra Costa County Board of Supervisors 77 ORDINANCE NO. 2016-23 4 permit it to continue; and all such persons shall be required to correct or remedy such violations or defects within a reasonable time; and when not otherwise specified, each ten (10) days that prohibited conditions are maintained shall constitute a separate offense. The application of the aforesaid penalty shall not be held to prevent the enforced removal of prohibited conditions. Section 111.4 is amended to read: 111.4 Failure to comply. Any person who continues any work after having been served with a stop work order is subject to citation, except any work that a person is directed by the fire code official to perform to remove a violation or unsafe condition. Chapter 2. Definitions. Section 202 is amended by adding the following definitions to that section: Administrator. Fire Chief. All-weather driving surface. A roadway with a minimum surface finish of one layer of asphalt or concrete that is designed to carry the imposed weight loads of fire apparatus. Automobile Dismantling. The operation of dismantling or removing parts from salvaged vehicles including engines or engine parts. Automobile Wrecking Yard. An area that stores or dismantles salvaged vehicles. Board of Directors. The Contra Costa County Board of Supervisors as the governing body of the Crockett- Carquinez Fire Protection District and the Contra Costa County Fire Protection District. Board of Fire Commissioners. An advisory commission appointed by the Board of Directors to act as set forth in this ordinance and by resolutions of the Board of Directors. Cost of Abatement. Includes all expenses incurred by the jurisdiction in its work of abatement and administrative costs pursuant to Section 319.5 of this code. Defensible Space. The area within the perimeter of a parcel providing the key point of defense from an approaching wildland or escaping structure fire. Driveway. A private roadway that provides access to no more than two (2) single-family dwellings. Fire Code Official. In the Contra Costa County Fire Protection District, the Fire Code Official is the Fire Marshal. In the Crockett-Carquinez Fire Protection District, the Fire Code Official is the Fire Chief. Firebreak. A continuous strip of land upon and from which all rubbish, weeds, grass, or other growth that could be expected to burn has been abated or otherwise removed in order to prevent extension of fire from one area to another. Firetrail. A graded firebreak of sufficient width, surface, and design to provide access for personnel and equipment to suppress and to assist in preventing a surface extension of fires. November 1, 2016 Contra Costa County Board of Supervisors 78 ORDINANCE NO. 2016-23 5 Nuisance Fire Alarm. The activation of any fire protection or alarm system which results in the response of the Fire District and is caused by malfunction, improper maintenance, negligence, or misuse of the system by an owner, occupant, employee, or agent, or any other activation not caused by excessive heat, smoke, fire, or similar activating event. Person. Includes individuals, firms, partnerships, and corporations. Priority Hazard Zone. An area where the threat from wildfire is severe due to proximity to open space, topography, degree of space, density of homes and/or amount of vegetation (native and ornamental), and/or other conditions favorable to fast moving fires. Reduced Fuel Zone. The area that extends from thirty (30) feet to one hundred (100) feet away from the structure, or to the property line, whichever is closer to the structure. Response time. The elapsed time from receipt of call to the arrival of the first unit on scene. Rubbish. Waste matter, litter, trash, refuse, debris, and dirt on streets or private property in the jurisdiction which is, or when dry may become, a fire hazard. Rural area. An area generally designated for agricultural or open space uses with parcels more than 10 acres (4.046873ha) in size. Rural residential area. An area generally designated for single family residential use with parcels between three (1.2140619ha) and 10 (4.046873ha) acres in size. Running time. The calculated time difference between leaving the first-due station and arriving on the emergency scene. Sprinkler Alarm and Supervisory System (SASS). A Dedicated Function Fire Alarm System located at the protected premise installed specifically to monitor sprinkler water-flow alarm, valve supervisory, and general trouble conditions where a Building Fire Alarm is not required. Streets. Includes alleys, parkways, driveways, sidewalks, and areas between sidewalks and curbs, highways, public right of ways, private road, trails, easements, and fire trails. Substantial Addition or Expansion. Addition, expansion, remodel, or renovation of any structure where the addition of new fire area exceeds fifty percent of the existing fire area. For the purposes of this definition, areas of a building in which construction elements including walls and roof assemblies were demolished and rebuilt are considered new fire area. Temporary fire department access road for construction. An approved temporary roadway for emergency vehicle use during construction of residential subdivision projects. Temporary fire department access road for construction of one (1) residential (R3) unit. A temporary roadway for emergency vehicle use during construction of an individual residential (R3) structure where a fire department access road is required as part of the project. Temporary water supply. Water stored for firefighting purposes in an approved aboveground tank during combustible construction. November 1, 2016 Contra Costa County Board of Supervisors 79 ORDINANCE NO. 2016-23 6 Tree litter. Any limbs, bark, branches, and/or leaves in contact with other vegetation or left to gather on the ground. Weeds. All weeds growing upon streets or private property in the jurisdiction, including any of the following: 1. Weeds that bear seeds of a fluffy nature or are subject to flight. 2. Sagebrush, chaparral (including Chamise, Coyote Brush/Greasewood, Brooms, and Buckwheat), and any other brush or weeds that attain such large growth as to become, when dry, a fire menace to adjacent improved property. 3. Weeds that are otherwise noxious or dangerous. 4. Poison oak and poison sumac when the conditions of growth constitute a menace to public health. 5. Dry grass, brush, tree litter, litter, or other flammable materials that endanger the public safety by creating a fire hazard. Chapter 3. General Precautions Against Fire. Section 304.1.2 is amended to read: 304.1.2 Vegetation. Hazards created by the growth of weeds, grass, vines, trees, or other growth capable of being ignited and endangering property shall be mitigated in accordance with Section 320. Section 304.1.4 is added, to read: 304.1.4 Clothes Dryers. Clothes dryers shall be frequently cleaned to maintain the lint trap, mechanical and heating components, vent duct, and associated equipment free from accumulations of lint and combustible materials. Section 308.1.4, Exception 1 is amended to read: Exception 1. Residential Occupancies. Section 320 is added to Chapter 3, to read: SECTION 320 Exterior Fire Hazard Control. 320.1 General. 320.1.1 Jurisdictional Authority. The Board of Directors, as the supervising, legislative, and executive authority of the jurisdiction, hereby delegates to the Board of Fire Commissioners of the jurisdiction all its powers, duties, and rights to act pursuant to Part 5 (commencing with Section 14875), Division 12, of the Health and Safety Code, to clear or order the clearing of rubbish, litter, or other flammable material where such flammable material endangers the public the safety by creating a fire hazard. Fire hazard abatement will be conducted in accordance with the provisions of said Part 5 and this ordinance. In the application of the provisions of said Part 5 to fire hazard abatement proceedings under this ordinance and the Fire Protection District Law of 1987, the terms “Board of Directors” or “Board,” when used in Part 5, means the Board of Fire Commissioners of this jurisdiction under this section; and the officers designated in Health and Safety Code Section 14890 are the employees of the jurisdiction. November 1, 2016 Contra Costa County Board of Supervisors 80 ORDINANCE NO. 2016-23 7 320.1.2 Retention of Jurisdictional Authority. If no Board of Fire Commissioners has been appointed for the jurisdiction, then the Board of Directors retains its powers and rights to act pursuant to said Part 5. 320.1.3 Contract for Services. The Board of Directors reserves and retains the power to award a contract for fire hazard abatement work when the employees of the jurisdiction are not used to perform the abatement work. 320.2 Definitions. The following terms are defined in Chapter 2: Cost of Abatement Defensible Space Person Priority Hazard Zone Reduced Fuel Zone Rubbish Streets Weeds 320.3 Weeds and Rubbish a Public Nuisance. The Board hereby declares that all weeds growing upon private property or streets in this jurisdiction and all rubbish on private property or streets in this jurisdiction are public nuisances. Such weed nuisance is seasonal and recurrent. 320.4 Abatement of Hazard. 320.4.1 Prohibition. No person who has any ownership or possessory interest in or control of parcel of land shall allow to exist thereon any hazardous rubbish, weeds, trees, or other vegetation that constitutes a fire hazard. Destruction by burning within this jurisdiction is unlawful unless the written permission of the fire chief is first obtained, and all other applicable permits are obtained from appropriate governing agencies or jurisdictions. 320.4.2 Specific Requirements. The District shall develop minimum abatement standards for land in residential, rural and/or rural residential, business, industrial areas, or land which is unused or vacant. Such standards may be modified periodically as circumstances dictate. 320.4.2.1 Clearance of Weeds from Streets. The Fire Code Official is authorized to cause areas within 10 feet (3048 mm) on each side of portions of streets which are improved, designed, or ordinarily used for vehicular traffic to be cleared of flammable vegetation and other combustible growth. The Fire Code Official is authorized to enter upon private property to do so, to the extent allowed by law. 320.5 Abatement Procedures. 320.5.1 Abatement Order. The fire code official may order the abatement of the weeds and rubbish described in Sections 304.1.2 and this Section 320. On making the order, the fire code official will mail a copy of a notice to the owners of the affected property as their names and addresses appear upon the last county equalized assessment roll, or as their names and addresses are known to the fire code official. As an alternative to mailing, the notice may be posted upon the affected property and published in the jurisdiction, not less than 15 days prior to the date of the abatement hearing. Copies of the notice will be November 1, 2016 Contra Costa County Board of Supervisors 81 ORDINANCE NO. 2016-23 8 headed with the words “Notice to Abate Weeds and Rubbish” in letters at least one inch high. The notice will be in substantially the following form: NOTICE TO ABATE WEEDS AND RUBBISH You are hereby notified that weeds and rubbish constitute a fire hazard on the following described property owned by you: (Describe property by common street designation, by metes and bounds, Assessor’s code area and parcel number, or by reference to attached map). You must remove the weeds and rubbish within fifteen (15) days from the date of this notice. If you fail to do so, the (jurisdiction) Fire Protection District will remove it, and the cost of the abatement, including administrative costs, will be collected as property taxes and will be a lien on your property until paid. You are further notified that the Board of Supervisors has declared that such weeds and rubbish constitute a public nuisance and that such weeds also constitute a seasonal and recurring nuisance. You may appear before the Board of Fire Commissioners of this jurisdiction on (time and date) at (place- room, street, address, and city) to show cause why this order should not be enforced. (Signed): (Name of fire code official of name of jurisdiction) 320.5.2 Hearing Date. A date for hearing on the notice will be sent at least 15 days after the date of the notice. The date of the notice is the date on which the notice is placed in the United States mail or the date on which it is posted on the property. At the hearing, the property owner or his agent may appear to show cause why the order should not be enforced. For good cause shown, the Board of Fire Commissioners may extend the time for compliance with the order or may rescind the order. 320.5.3 Contract Award. If the owner fails to comply with the order, the fire code official may have the weeds and rubbish abated either by employees of this jurisdiction or by contract. If a contract is awarded, it will be by public bid, awarded to the lowest responsible bidder. A contract may include work on more than one parcel. Concerning any contract previously awarded as provided in this subsection and that has been fully extended as provided in that contract, it may thereafter be extended on its same terms and conditions for a further period (not to exceed one year) by agreement of the Board of Supervisors and the involved contractor. 320.5.4 Abatement Report of Costs. The fire code official or his or her designee abating the nuisance will keep an account of the cost of abatement in front of or on each separate parcel of land and will render an itemized report in writing to the Board of Fire Commissioners showing the cost of removing the weeds and rubbish on or in front of each separate lot or parcel of land, or both. Before the report is submitted to the Board of Fire Commissioners, a copy of it will be posted for at least three days on or near the chamber door of the Board with a notice of the time and when the report will be submitted to the Board for confirmation. At the time fixed for receiving and considering the report, the Board of Fire Commissioners will hear it and any objections of any of the property owners liable to be assessed for the work of abatement. Thereupon, the Board of Fire Commissioners may make such modifications in the report as it deems necessary, after which the report will be confirmed. The amount of the cost, including administrative costs, of abating the nuisance in front of or upon the various parcels of the land mentioned in the report as confirmed will constitute special assessment against the respective parcels of land, and are a lien on the property for the November 1, 2016 Contra Costa County Board of Supervisors 82 ORDINANCE NO. 2016-23 9 amount of the respective assessments. Such lien attaches upon recordation, in the office of the County Recorder, of a certified copy of the Resolution of Confirmation. 320.5.5 Cost Assessments. Upon confirmation of the report of cost by the Board of Fire Commissioners and the recordation of the Resolution of Confirmation, a copy of the report of cost will be sent to the County Auditor, who will enter the amount of the assessments against the parcels. Thereafter the amount of the assessments will be collected at the same time and in the same way as County taxes are collected. The owners are subject to the same penalties and the same procedure and sale in case of delinquency as provided for ordinary county taxes. All laws applicable to the levy, collection, and enforcement of county taxes are applicable to these assessment taxes. 320.6 Alternate Mitigation. In lieu of ordering abatement as provided in Section 320.5.1, the fire code official of this jurisdiction may order the preparation of firebreaks/fuelbreaks around parcels of property where combustible weeds, crops, or brush are present. In determining the proper width for firebreaks/fuelbreaks, the fire code official will consider the height of the growth, weather condition, topography, and the accessibility to the property for fire protection equipment. The procedure set forth in Section 320.5.1 for the abatement of weeds and rubbish shall apply to the preparation of firebreaks/fuelbreaks. 320.7 Subsurface Fires. 320.7.1 Peat Fire. It is the duty of each person, firm, corporation, or association not to permit a peat fire or a fire involving combustible vegetable matters under the surface of the natural ground to remain upon the property. It is hereby declared that it is the duty of any person as herein defined to take all necessary precautions to extinguish any subsurface fire involving peat or vegetable material at the owner’s own cost and expense. 320.7.2 Fire Suppression Costs. If there exists upon the lands or property of any person as herein defined a subsurface fire involving the burning or combustion of peat, vegetable matter, or vegetation, and the owner or occupant thereof has not taken reasonable precautions within a reasonable time to extinguish or minimize such fire or combustion, this jurisdiction may, in addition to its regular duties to extinguish or minimize such fire or combustion, go upon the lands of any person as herein defined and extinguish such fire or combustion. Any costs incurred by the Fire District in fighting the fire and for the cost of proving rescue or emergency medical services shall be a charge against the property owner. The charge shall constitute a debt of the property owner and is collectable by the jurisdiction incurring those costs in the same manner as in the case of an obligation under a contract, express or implied. (See Health and Safety Code, §13009.) Section 321 is added to Chapter 3, to read: 321 Automobile Wrecking Yards. 321.1 General. The operation of automobile wrecking yards shall be in accordance with this section. 321.2 Definitions. The following terms are defined in Chapter 2: Automobile Dismantling Automobile Wrecking Yard November 1, 2016 Contra Costa County Board of Supervisors 83 ORDINANCE NO. 2016-23 10 321.3 Requirements. 321.3.1 Permits. An operational fire code permit is required as in Section 105.6.51. 321.3.2 Fire Apparatus Access Roads. Fire apparatus access roads shall be constructed throughout the site in accordance with this code and shall be maintained clear of all vehicles and stored items. 321.3.3 Welding and cutting. Welding and cutting operations shall be conducted in an approved location, clear of all flammable liquids and combustible materials, including weeds, tires, and all other debris. 321.3.4 Housekeeping. Combustible rubbish accumulated on site shall be collected and stored in approved containers, rooms, or vaults of noncombustible materials. Combustible vegetation, cut or uncut, shall be removed when determined by the fire code official to be a fire hazard. 321.3.5 Fire Protection. Offices, storage buildings, and vehicles used for site operations shall each be provided with at least one portable fire extinguisher with not less than a 4-A: 40-B-C rating. When required by the fire code official, additional fire extinguishers shall be provided. 321.3.6 Tire storage. Tires shall be stored in racks or in a manner as approved by the fire code official. 321.3.6.1 Distance from Water Supply. Tire storage shall be located on-site and no further than 500 feet from a fire hydrant or an approved water supply as determined by the fire code official. 321.3.7 Storage Piles. Storage piles shall be located a minimum of 20 feet from property lines and shall have an unobstructed access road on all sides of not less than 20 feet. 321.3.8 Burning operations. The burning of salvaged vehicles and salvaged or waste materials is prohibited. 321.3.9 Motor vehicle fluids. Motor vehicle fluid shall be drained from salvaged vehicles when such liquids are leaking onto the ground and prior to dismantling or removing engine/motor parts. 321.3.9.1 Mitigation of leaking fluids. Precautions shall be taken to prevent fluids from salvaged vehicles from leaking onto the ground. Supplies or equipment capable of mitigating leaks from fuel tanks, crankcases, brake systems, and transmissions shall be kept available on site. Single-use plugs, diking, and absorbent materials shall be disposed of as hazardous waste and removed from the site in a manner in accordance with federal, state, and local requirements. 321.3.10 Fuel tanks. Fuel tanks of salvaged vehicles shall be emptied of all flammable (gasoline, diesel) fuels in an approved manner and stored in approved tanks. 321.3.10.1 Repair of vehicle fuel tanks. The repair of fuel tanks, including cutting, welding, or drilling of any kind, is prohibited. 321.3.11 Lead acid batteries. Lead acid batteries shall be removed from all salvaged vehicles and stored in an approved manner in a location approved by the fire code official. Chapter 4. Emergency Planning and Preparedness. November 1, 2016 Contra Costa County Board of Supervisors 84 ORDINANCE NO. 2016-23 11 Section 401.5.1 is added, to read: 401.5.1 Nuisance Fire Alarm Fee. A fee may be charged for false and/or nuisance fire alarms in accordance with a fee schedule adopted by the Board of Directors. Section 403.12.1 is amended to read: 403.12.1 Standby Personnel. Where, in the opinion of the fire code official or Fire Chief, it is essential for public safety in a place of assembly, or any other place where people congregate, because of the number of persons, or the nature of the performance, exhibition, display, contest, or activity, the owner, agent, or lessee shall provide standby personnel as required and approved by the fire code official or Fire Chief. If the activity requires fire watch, fire watch shall be provided in accordance with Sections 403.12.1.1 and 403.12.1.2. Standby personnel needed for EMS standby shall be provided in accordance with Contra Costa County EMS Protocols. Chapter 5. Fire Service Features. Section 503.1.4 is added, to read: 503.1.4 Access to Open Spaces. When existing access to open land or space, or to fire trail systems maintained for public or private use, is obstructed by new development of any kind, the developer shall provide an alternate means of access into the area that is sufficient to allow access for fire personnel and apparatus. The alternate means of access must be approved by the fire code official. Section 503.2.1 is amended by adding the following exception: Exception: A minimum 16 foot wide driveway is acceptable for access to one or two single-family dwellings. Section 505.3 is added, to read: 505.3 Street names and addressing. Street names and addressing shall be submitted for review and approval to the fire code official, whose approval will not be unreasonably withheld. The purpose of the review is to verify that new street names and addressing will not duplicate existing street names and addressing. Section 507.2.3 is added, to read: 507.2.3 Suburban and rural water supply storage. Swimming pools and ponds shall not be considered water storage for the purposes of Section 507.1. Chapter 6. Building Services and Systems. Section 603.6.6 is added, to read: 603.6.6 Sparks from chimneys. A chimney that is used with either a fireplace or heating appliances in which solid or liquid fuel is used shall be maintained with spark arresters that are required for incinerators pursuant to the 2016 California Mechanical Code. November 1, 2016 Contra Costa County Board of Supervisors 85 ORDINANCE NO. 2016-23 12 Chapter 8. Interior Finish, Decorative Materials and Furnishings. Section 806.1.4 is added, to read: 806.1.4 Flame retardants. Cut trees shall be treated by a California State Fire Marshal-licensed fire retardant applicator. Trees shall be properly treated with an approved flame retardant. Section 806.1.5 is added, to read: 806.1.5 Tags. Trees shall bear a tag stating date of placement in the public building, type of flame-retardant treatment used, name of the person who applied the flame retardant, the name of the person affixing the tag, a permit expiration date, and the name of the designated individual making daily tests. Section 806.1.6 is added, to read: 806.1.6 Daily tests. Trees shall be tested daily by a designated individual. The test shall include a check for dryness in accordance with Section 806.1.3 and for adequate watering. Chapter 9. Fire Protection Systems. Section 901.6.2 is amended to read: 901.6.2 Records. Records of all system inspections, tests, and maintenance required by the reference standards shall be maintained in paper form and/or by a third party electronic record keeping service as chosen by the fire district. Section 902 is amended to add: Substantial Addition or Expansion Section 903.2.1.1 is amended to read: 903.2.1.1 Group A-1. An automatic sprinkler system shall be provided for fire areas containing Group A-1 occupancies and intervening floors of the building where one of the following conditions exists: 1. The fire area exceeds 5,000 square feet. 2. The fire area has an occupant load of 300 or more. 3. The fire area is located on a floor other than a level of exit discharge serving such occupancies. 4. The fire area contains a multi-theater complex. Section 903.2.1.3 is amended to read: 903.2.1.3 Group A-3. An automatic sprinkler system shall be provided for fire areas containing Group A-3 occupancies and intervening floors of the building where one of the following conditions exists: 1. The fire area exceeds 5,000 square feet. 2. The fire area has an occupant load of 300 or more. 3. The fire area is located on a floor other than a level of exit discharge serving such occupancies. 4. The structure exceeds 10,000 square feet, contains more than one fire area containing exhibition and display rooms, and is separated into two or more buildings by fire walls of less than four hour fire resistance rating without openings. November 1, 2016 Contra Costa County Board of Supervisors 86 ORDINANCE NO. 2016-23 13 Section 903.2.1.4 is amended to read: 903.2.1.4 Group A-4. An automatic sprinkler system shall be provided for fire areas containing Group A-4 occupancies and intervening floors of the building where one of the following conditions exists: 1. The fire area exceeds 5,000 square feet 2. The fire area has an occupant load of 300 or more. 3. The fire area is located on a floor other than a level of exit discharge serving such occupancies. Section 903.2.1.8 is amended to read: 903.2.1.8 Group B. An automatic sprinkler system shall be provided for Group B occupancies where the fire area exceeds 5,000 square feet. Section 903.2.3 is amended to read: 903.2.3 Group E. An automatic sprinkler system shall be provided for new Group E occupancies as follows: 1. Throughout all Group E fire areas greater than 2,000 square feet in area. Exception: An automatic sprinkler system is not required in any Group E Day Care Facility less than 5,000 square feet 2. Throughout every portion of educational buildings below the lowest level of exit discharge serving that portion of the building. Exception: An automatic sprinkler system is not required in any area below the lowest level of exit discharge serving that area where every classroom throughout the building has at least one exterior exit door at ground level. 3. In rooms or areas with special hazards such as laboratories, vocational shops, and other such areas where hazardous materials in quantities not exceeding the maximum allowable quantity are used or stored. 4. Throughout any Group E structure greater than 4,000 square feet in area, which contains more than one fire area, and which is separated into two or more buildings by fire walls of less than four hour fire resistance rating without openings. 5. For public school state-funded construction projects see Section 903.2.19. Section 903.2.4 is amended in its entirety, to read: 903.2.4 Group F 903.2.4.1 Group F-1. An automatic sprinkler system shall be provided throughout all buildings containing a Group F-1 occupancy where one of the following conditions exists: 1. A Group F-1 fire area exceeds 5,000 square feet. 2. A Group F-1 fire area is located more than three stories above grade plane. 3. The combined area of all Group F-1 fire areas on all floors, including any mezzanines, exceeds 10,000 square feet. 4. A Group F-1 occupancy used for the manufacture of upholstered furniture or mattresses exceeding 2,500 square feet (230 m2). 903.2.4.1.1 Woodworking operations. An automatic sprinkler system shall be provided throughout all Group F-1 occupancy fire areas that contain woodworking operations in excess of 2,500 square feet in area (232 m2) that generate finely divided combustible waste or use finely divided combustible materials. A fire November 1, 2016 Contra Costa County Board of Supervisors 87 ORDINANCE NO. 2016-23 14 wall of less than 4-hour fire-resistance rating without openings, or any fire wall with openings, shall not be used to establish separate fire areas. 903.2.4.2 Group F-2. An automatic sprinkler system shall be provided throughout all buildings containing a Group F-2 occupancy greater than 5,000 square feet. Section 903.2.7 is amended to read: 903.2.7 Group M. An automatic sprinkler system shall be provided throughout buildings containing a Group M occupancy where one of the following conditions exists: 1. A Group M fire area exceeds 5,000 square feet. 2. A Group M fire area is located more than three stories above grade plane. 3. The combined area of all Group M fire areas on all floors, including any mezzanines, exceeds 10,000 square feet. 4. A Group M occupancy used for the display and sale of upholstered furniture or mattresses exceeds 5,000 square feet (464 m2). 5. The structure exceeds 10,000 square feet, contains more than one fire area containing a Group M occupancy, and is separated into two or more buildings by fire walls of less than 4-hour fire- resistance rating without openings. Section 903.2.8 is amended to read: 903.2.8 Group R. An automatic sprinkler system installed in accordance with Section 903.3 shall be provided throughout all Group R occupancies, including manufactured and mobile homes, including those located in mobile home parks. Section 903.2.8.1.1 is added, to read: 903.2.8.1.1 Group R-3 Substantial Addition or Expansion. An automatic sprinkler system shall be provided throughout all existing Group R-3 dwellings where a substantial addition or expansion occurs and the new total fire area of the structure exceeds 3,600 square feet. Exception: If a sprinkler system is required by the local building department regardless of the size of the addition or expansion, a sprinkler system shall be installed in accordance with the appropriate standard. Section 903.2.9 is amended to read: 903.2.9 Group S-1. An automatic sprinkler system shall be provided throughout all buildings containing a Group S-1 occupancy where one of the following conditions exists: 1. A Group S-1 fire area exceeds 5,000 square feet. 2. A Group S-1 fire area is located more than three stories above grade plane. 3. The combined area of all Group S-1 fire areas on all floors, including any mezzanines, exceeds 10,000 square feet. 4. A Group S-1 occupancy used for the storage of upholstered furniture or mattresses exceeding 2,500 square feet (230 m2). Section 903.2.9.1 is amended to read: November 1, 2016 Contra Costa County Board of Supervisors 88 ORDINANCE NO. 2016-23 15 903.2.9.1 Repair garages. An automatic sprinkler system shall be provided throughout all buildings used as repair garages in accordance with Section 406.8 of the California Building Code, as shown: 1. Buildings having two or more stories above grade plane, including basements, with a fire area containing a repair garage exceeding 5,000 square feet. 2. Buildings not more than one story above grade plane, with a fire area containing a repair garage exceeding 5,000 square feet. 3. Buildings with repair garages servicing vehicles parked in basements. 4. A Group S-1 fire area used for the repair of commercial motor vehicles where the fire area exceeds 5,000 square feet (464 m2). Section 903.2.10 is amended in its entirety, to read: 903.2.10 Group S-2. 903.2.10.1 Group S-2 enclosed parking garages. An automatic sprinkler system shall be provided throughout buildings classified as enclosed parking garages in accordance with Section 406.6 of the California Building Code where either of the following conditions exists: 1. Where the fire area of the enclosed parking garage exceeds 5,000 square feet. 2. Where the enclosed parking garage is located beneath other occupancy groups. 903.2.10.2 Group S-2 Low Hazard Storage. An automatic sprinkler system shall be provided throughout all buildings containing a Group S-2 occupancy exceeding 5,000 square feet. Section 903.3.1.1.3 is added, to read: 903.3.1.1.3 Undeclared Use. In buildings of undeclared use with floor to structure height greater than 14 feet (4256 mm), the fire sprinkler system shall be designed to conform to Extra Hazard Group I design density. In buildings of undeclared use with floor to structure height less than 14 feet (4256 mm), the fire sprinkler system shall be designed to conform to Ordinary Group II design density. Where a subsequent occupancy requires a system with greater capability, it shall be the responsibility of the owner and/or the occupant to upgrade the system. Section 903.3.1.3 is amended to read: 903.3.1.3 Sprinkler Systems for One and Two family dwellings. Automatic sprinkler systems for one and two- family dwellings shall be permitted to be installed in accordance with sections 903.3.1.3.1 through 903.3.1.3.3. Sections 903.3.1.3.1, 903.3.1.3.2, and 903.3.1.3.3 are added, to read 903.3.1.3.1 NFPA 13D Sprinkler Systems. Automatic sprinkler systems installed in one and two family dwellings, Group R-3 buildings, and townhouses shall be permitted to be installed throughout in accordance with NFPA 13D as amended in Chapter 80. 903.3.1.3.2 California Residential Code Section R313. Automatic sprinkler systems shall be permitted to be installed in accordance with California Residential Code section R313. 903.3.1.3.3 Pipe limitations. Where CPVC pipe is installed above the insulation or is otherwise located in an unconditioned space, such as in an attic space, or a garage without conditioned living space above, November 1, 2016 Contra Costa County Board of Supervisors 89 ORDINANCE NO. 2016-23 16 CPVC pipe shall be adequately insulated to a minimum R-19 value, or equivalent, or pipe shall be limited to Type K or L copper, or ferrous piping. Section 903.3.5.3 is added, to read: 903.3.5.3 Non-permissible water supply storage. Swimming pools and ponds shall not be considered water storage for the purposes of Section 903.3.5. Section 903.3.9 is amended to read: 903.3.9. Floor control valves. Individual floor control valves and waterflow detection assemblies shall be provided for each floor in multi-floor buildings at an approved location. Exception: Group R-3 and R-3.1 Occupancies. Section 903.4.2 is amended to read: 903.4.2 Alarms. One approved audible and visual device shall be connected to every automatic sprinkler system at an approved location. Such sprinkler water-flow alarm devices shall be activated by water flow equivalent to the flow of a single sprinkler of the smallest orifice size installed in the system. Audible and visual alarm devices shall be provided on the exterior of the building in an approved location. Where a fire alarm system is installed, actuation of the automatic sprinkler system shall actuate the building fire alarm system. Sections 903.6.1 and 903.6.2 are added, to read: 903.6.1 Substantial Addition or Expansion. An automatic sprinkler system shall be provided throughout all existing buildings where a substantial addition or expansion occurs and the total fire area of the structure exceeds 5,000 square feet. Group R-3 substantial additions or expansions shall comply with Section 903.2.8.2.1 903.6.2 Change of occupancy classification. Any existing building that undergoes a change of occupancy classification into a higher hazard category shall comply with the requirements of Section 903.2. Relative hazard categories of occupancy groups shall be established based upon the Heights and Areas Hazard Categories of Table 1012.4 of the current edition of the International Existing Building Code, as published by the International Code Council. The requirements of Section 903.2 shall not be required when a change of occupancy classification is made to an equal or lesser hazard category. Group L occupancies shall be considered a relative hazard of 1 (highest hazard). Group R-3 occupancies shall be considered a relative hazard of 4 (lowest hazard). Section 907.4.4 is added, to read: 907.4.4 Monitoring of other fire systems. In buildings equipped with a fire alarm system or sprinkler alarm and supervisory service (SASS) system, where other fire suppression or extinguishing systems are installed in the building (including but not limited to commercial kitchen suppression systems, pre-action fire suppression systems, dry chemical systems, and clean agent systems), these other suppression systems shall be monitored by the SASS dedicated function fire alarm system and transmitted as a specific signal to the Central Station. The system shall be monitored in compliance with Section 907.6.5. Section 907.5.2.3.1 is amended to read: November 1, 2016 Contra Costa County Board of Supervisors 90 ORDINANCE NO. 2016-23 17 907.5.2.3.1 Public and common areas. Visible alarm notification appliances shall be provided in public use areas and common use areas, including but not limited to: 1. Sanitary facilities including restrooms, bathrooms, shower rooms, and locker rooms. 2. Corridors, hallways, and aisles with shelving and/or fixtures obstructing the required light intensity for that area. 3. Music practice rooms. 4. Band rooms. 5. Gymnasiums. 6. Multipurpose rooms. 7. Occupational shops. 8. Occupied rooms where ambient noise impairs hearing of the fire alarm. 9. Lobbies. 10. Meeting/Conference rooms. 11. Classrooms. 12. Medical exam rooms. 13. Open office areas. 14. Sales floor areas. 15. Break or lunch rooms 16. Copy or work rooms. 17. Computer server rooms exceeding 200 sq. ft. 18. File or Storage rooms exceeding 200 sq. ft. Section 907.6.6 is amended to read: 907.6.6 Monitoring of fire alarm systems. A fire alarm system required by this chapter, or by the California Building Code, shall be monitored by a UL-listed Central Station service in accordance with NFPA 72 and this code. Exception: Monitoring by a UL-listed central station is not required for: 1. Single and multiple station smoke alarms required by Section 907.2.11. 2. Group I-3 occupancies shall be monitored in accordance with Section 907.2.6.3.4. 3. Residential Day Care Facilities (occupancy load of 14 or less). 4. One and two family dwellings. 5. Residential Care Facilities licensed by the state with an occupant load of 6 or less. 6. Occupancies with a local fire alarm system that will give an audible and visible signal at a constantly attended location, as approved by the Fire Code Official. Section 907.8.6 is added, to read: 907.8.6 Certification. New fire alarm systems shall be UL-Certified. A Certificate of Completion and other documentation as listed in NFPA 72 shall be provided for all new fire alarm system installations. It is the responsibility of the building owner or owner’s representative to obtain and maintain a current and valid Certificate. Section 907.8.6.1 is added, to read: 907.8.6.1 Posting of Certificate. The UL Certificate shall be posted in a durable transparent cover within 3 feet of the fire alarm control panel within 45 days of the final acceptance test/inspection. November 1, 2016 Contra Costa County Board of Supervisors 91 ORDINANCE NO. 2016-23 18 Chapter 10. Means of Egress. Section 1028.5.1 is added, to read: 1028.5.1 Exit discharge surface. Exterior exit pathway surfaces shall be suitable for pedestrian use in inclement weather, and shall terminate at a public way as defined in the California Building Code. Chapter 33. Fire Safety During Construction and Demolition. Section 3301.3 is added, to read: 3301.3 Permits. Permits shall be obtained for asbestos removal operations, temporary fire department access roads for construction, and temporary water supplies as set forth in sections 105.6 and 105.7. Section 3318 is added, to read: Section 3318 Asbestos removal. 3318.1 General. Operations involving removal of asbestos or asbestos-containing materials from buildings shall be in accordance with Section 3318. Exception: Section 3318 does not apply to the removal of asbestos from: 1. Pumps, valves, gaskets and similar equipment. 2. Pipes, ducts, girders or beams that have a length less than 21 linear feet (6400 mm). 3. Wall or ceiling panels that have an area of less than 10 square feet (0.93 m2) or a dimension of less than 10 linear feet (3048 mm). 4. Floor tiles when their removal can be completed in less than four hours. 5. Group R-3 occupancies. 3318.2 Notification. The fire code official shall be notified 24 hours prior to the commencement and closure of asbestos-removal operations. The permit applicant shall notify the building official when asbestos abatement involves the removal of materials that were used as a feature of the building’s fire resistance. 3318.3 Plastic Film. Plastic film that is installed on building elements shall be flame resistant as required for combustible decorative material, in accordance with Section 807. 3318.4 Signs. Approved signs shall be posted at the entrance, exit and exit-access door, decontamination areas, and waste disposal areas for asbestos-removal operations. The signs shall state that asbestos is being removed from the area, that asbestos is a suspected carcinogen, and that proper respiratory protection is required. Signs shall have a reflective surface. Lettering shall be a minimum of 2 inches (51 mm) high. Chapter 50. Hazardous Materials – General Provisions. Section 5001.5.3 is added, to read: 5001.5.3 Emergency response support information. Floor plans, material safety data sheets, Hazardous Materials Management Plans (HMMP), Hazardous Material Inventory Statements (HMIS), and other information must be stored at a readily accessible location, as determined by the fire code official. This November 1, 2016 Contra Costa County Board of Supervisors 92 ORDINANCE NO. 2016-23 19 location may be in cabinets located outside of facilities or buildings. Information may be required to be maintained in a specific electronic media format to facilitate computer aided dispatching. Section 5003.9.1.2 is added, to read: 5003.9.1.2 Documentation. Evidence of compliance with provisions of this chapter as well as with state and federal hazardous material regulations shall be maintained on site and available for inspection by fire department personnel. Chapter 56. Explosives and Fireworks. Section 5601.1.3 is amended to read: 5601.1.3 Fireworks. The possession, manufacture, storage, sale, handling, and use of fireworks are prohibited within the jurisdiction of the District. Exceptions: 1. The use of fireworks for fireworks displays, pyrotechnics before a proximate audience, pyrotechnic special effects in motion pictures, television, theatrical, or group entertainment productions as allowed by Title 19, Division 1, Chapter 6 Fireworks reprinted in Section 5608 and the Health and Safety Code Division 11. 2. Snap Caps and Party Poppers classified by the State Fire Marshal as pyrotechnic devices. Section 5601.2.2 is amended to read: 5601.9 Sale and retail display. No person shall construct a retail display or offer for sale any explosives, explosive materials, or fireworks within the jurisdiction. Exception: Snap Caps and Party Poppers classified by the State Fire Marshal as pyrotechnic devices. Section 5601.2.4 is amended as follows: 5601.2.4 Financial responsibility. Before a permit is issued pursuant to Section 5601.2, the applicant shall file with the jurisdiction a corporate surety bond in the principal sum of $2,000,000 or a public liability insurance policy for the same amount, for the purpose of the payment of all damages to persons or property which arise from, or are caused by, the conduct of any act authorized by the permit upon which any judicial judgment results. The fire code official is authorized to specify a greater or lesser amount when, in his or her opinion, conditions at the location of use indicate a greater or lesser amount is required. Government entities shall be exempt from this bond requirement. Exception: Fireworks in accordance with California Code of Regulations, Title 19, Division 1, Chapter 6. See Section 5608. Section 5601.9 is added, to read: 5601.9 Prohibited and Limited Acts. The storage of explosive materials is prohibited in all zoning districts except districts zoned for industrial or agricultural uses. In districts where the storage of explosive materials is permitted, the quantities of explosives and distances shall be in accordance with California Fire Code Section 5601.8. November 1, 2016 Contra Costa County Board of Supervisors 93 ORDINANCE NO. 2016-23 20 Chapter 57. Flammable and Combustible Liquids. Section 5704.2.9.6.1 is amended to read: 5704.2.9.6.1 Locations where above-ground tanks are prohibited. The storage of Class I and II liquids in above-ground tanks outside of buildings is prohibited in all zoning districts except districts zoned for commercial, industrial, or agricultural uses. Exception: Protected above-ground tanks for the purpose of emergency power generator installations in areas zoned commercial, industrial, agricultural, central business district, rural or rural residential, and for facilities on an individual basis consistent with the intent of this provision. Tank size shall not exceed 500 gallons (1892.706L) for Class I or II liquids, or 1,000 gallons (3785.412L) for Class III liquids. Section 5706.2.4.4 is amended to read: 5706.2.4.4 Locations where above-ground tanks are prohibited. Storage of Class I and II liquids in above-ground tanks is prohibited in all zoning districts except district zoned for commercial, industrial, or agricultural use. Chapter 58. Flammable Gases and Flammable Cryogenic Fluids. Section 5806.2 is amended to read: 5806.2 Limitation. The storage of flammable cryogenic fluids in stationary containers outside of buildings is prohibited in any area which is zoned for other than industrial use. Exception: Liquid hydrogen fuel systems in compliance with Section 5806.3 or 5806.4. Chapter 61. Liquefied Petroleum Gases. Section 6103.2.1.7 is amended to read: 6103.2.1.7 Use for food preparation. Individual portable L-P containers used, stored, or handled inside a building classified as a Group A, Group B, or Group M occupancy for the purposes of cooking, food display, or a similar use, shall be limited in size to one quart capacity and shall be of an approved type. The number of portable containers permitted will be at the discretion of the fire code official. LP-gas appliances used for food preparation shall be listed for such use in accordance with the California Mechanical Code and NFPA 58. Section 6104.2 is amended to read: 6104.2 Maximum capacity within established limits. The storage of liquefied petroleum gas is prohibited in any central business district and in all zoning districts except districts zoned for commercial, industrial, rural, or agricultural uses. The aggregate capacity of any one installation used for the storage of liquefied petroleum gas shall not exceed a water capacity of 2,000 gallons (7570 L). Chapter 80. Referenced Standards. Chapter 80 is amended by adding the following referenced standards: November 1, 2016 Contra Costa County Board of Supervisors 94 ORDINANCE NO. 2016-23 21 NFPA 3 (2015): Recommended Practice for Commissioning of Fire Protection and Life Safety Systems NFPA 4 (2015): Standard for Integrated Fire Protection and Life Safety System Testing NFPA 850 (2015): Recommended Practice for Fire Protection for Electric Generating Plants and High Voltage Direct Current Converter Stations Chapter 80 is further amended by amending the NFPA 13D (2016) (Standard for the Installation of Sprinkler Systems in One- and Two-Family Dwellings and Manufactured Homes) standard as follows: Section 7.7.1 is added, to read: 7.7.1 Where CPVC pipe is installed above the normal insulation in an unconditioned space, such as in an attic space, or a garage without conditioned living space above, CPVC pipe shall be adequately insulated to a minimum R-19 value, or equivalent, or pipe shall be limited to Type K or L copper, or ferrous piping. Section 8.3.5.1.2 is amended to read: 8.3.5.1.2 Where fuel-fired equipment is below or on the same level as occupied areas of the dwelling unit, at least one quick-response intermediate temperature sprinkler shall be installed above the equipment or at the wall separating the space with the fuel-fired equipment from the occupied space. In unconditioned spaces, CPVC pipe shall be adequately insulated to a minimum R-19 value, or equivalent, or pipe shall be limited to Type K or L copper, or ferrous piping. Appendix B. Fire-Flow Requirements for Buildings. Section B105.2 is amended by amending the exception to read: Exceptions: 1. Group B, S-2, and U occupancies having a floor area not exceeding 1,000 square feet, primarily constructed of noncombustible exterior walls with wood or steel roof framing, having a Class A roof assembly, with uses limited to the following or similar uses: 1.1. California State Parks buildings of an accessory nature (restrooms). 1.2. Safety roadside rest areas, (SRRA), public restrooms. 1.3. Truck inspection facilities, (TIF), CHP office space and vehicle inspection bays. 1.4. Sand/salt storage buildings, storage of sand and salt. 2. A reduction in required fire-flow of 50 percent, as approved by the fire code official, when the building is provided with an approved automatic sprinkler system and installed in accordance with Section 903.3.1.1. The resulting fire-flow shall be not less than 1,500 gallons per minute (5678L/min) for the prescribed duration as specified in Table B105.1. Appendix C. Fire Hydrant Locations and Distribution. Table C102.1 is amended as follows: The title of Table C102.1 is amended to read: November 1, 2016 Contra Costa County Board of Supervisors 95 ORDINANCE NO. 2016-23 22 TABLE C102.1i The heading of the fourth column of Table C102.1 is amended to read: MAXIMUM DISTANCE FROM ANY POINT ON STREET OR ROAD FRONTAGE TO A HYDRANTd,f,g,h Footnotes “h” and “i” are added to Table C102.1, to read: h. A fire hydrant shall be provided within 250 feet of a fire trail access point off a public or private street. i. For infill projects within existing single-family residential developments, Section 507.5.1 applies. Appendix D. Fire Apparatus Access Roads. Section D102.1 is amended to read: D102.1 Access and loading. Facilities, buildings or portions of buildings hereafter constructed shall be accessible to fire department apparatus by way of an approved fire apparatus access road with an asphalt, concrete, or other approved all-weather driving surface capable of supporting the imposed load of fire apparatus weighing at least 74,000 pounds (33 566 kg) in accordance with CalTrans Design Standard HS- 20-44. Exception: Driveways serving one or two single-family dwellings may be constructed of an alternate surface material, providing the imposed weight load design minimums are met and the grade does not exceed 10 percent. Section D103.1 is deleted. Section D103.2 is amended to read: D103.2 Grade. Fire department access roadways having a grade of between 16 percent and 20 percent shall be designed to have a finished surface of grooved concrete sufficient to hold a 44,000 pound (19 958 kg) traction load. The grooves in the concrete surface shall be ½ inch (13 mm) wide by ½ inch (13 mm) deep and 1 ½ inch (38 mm) on center and set at a 30 to 45 degree angle across the width of the roadway surface. No grade shall exceed 20 percent, nor shall the cross slope exceed 8%, unless authorized in writing by the fire code official. Section D103.2.1 is added, to read: D103.2.1 Angles of approach and departure. The angles of approach and departure for any means of access shall not exceed 10 percent at 10 feet of the grade break. Section D103.3 is amended to read: November 1, 2016 Contra Costa County Board of Supervisors 96 ORDINANCE NO. 2016-23 23 D103.3 Turning radius. Based on a minimum unobstructed width of 20 feet, a fire apparatus access roadway shall be capable of providing a minimum standard turning radius of 25 feet (7620 mm) inside and 45 feet (13 716 mm) outside. ORDINANCE CONTINUES ON NEXT PAGE November 1, 2016 Contra Costa County Board of Supervisors 97 ORDINANCE NO. 2016-23 24 Table D103.4 is amended to read: Table D103.4 REQUIREMENTS FOR DEAD-END FIRE APPARATUS ACCESS ROADS LENGTH (feet) MINIMUM WIDTH (feet) TURNAROUNDS REQUIRED 0 – 150 20a None required 151 – 750 20a 100-foot Hammerhead, 50-foot “Y”, 75-foot Shunt or 90-foot-diameter cul-de-sac in accordance with figure D103.1 Over 750 Special approval requiredb a. A driveway with a minimum width of 16 feet is acceptable for access to no more than two single-family dwellings. b. Any fire apparatus access roadway or driveway that is approved to be less than 20 feet wide and to exceed 750 feet in length shall have outsets or turnouts every 300 feet along the length of the road or driveway, or at locations approved by the fire code official. Each outset or turnout shall be of the following dimensions: an 8 foot wide turnout that extends at least 40 feet in length. Figure D103.1 is amended to read: Figure D103.1 Dead-end Fire Apparatus Access Road Turnaround Section D103.5 is amended as follows: November 1, 2016 Contra Costa County Board of Supervisors 98 ORDINANCE NO. 2016-23 25 Criteria 1 of Section D103.5 is amended to read: 1. The minimum clear width shall be 20 feet (6096mm). Exception: For access to one or two single-family dwellings, 16 feet clear width is acceptable. Criteria 9 is added to Section D103.5, to read: 9. All gates shall be installed and located a minimum of 30 feet off the street. Section D103.6.1 is amended to read: D103.6.1 Roads less than 28 feet in width. Fire apparatus access roads less than 28 feet wide shall be posted on both sides as a fire lane. Section D103.6.2 is amended to read: D103.6.2 Roads 28 feet in width or greater, but less than 36 feet in width. Fire apparatus access roads 28 feet wide or greater, but less than 36 feet wide, shall be posted on one side of the road as a fire lane. Section D106.1 is amended by deleting the exception and to read: D106.1 Projects having more than 100 dwelling units. Multiple-family residential projects having more than 100 dwelling units shall be provided with two separate and approved fire apparatus access roads and shall meet the requirements of Section D104.3. Section D106.2 is deleted in its entirety. SECTION 3. REPEAL OF FIRE CODE. Ordinance No. 2013-22, adopting the 2013 California Fire Code with amendments, is hereby repealed. SECTION 4. REFERENCES TO PRIOR CODE. Unless superseded and expressly repealed, references in City forms, documents, and regulations to the chapters and sections of the Fire Code of Contra Costa County, the Crockett-Carquinez Fire Protection District, and the Contra Costa County Fire Protection District, 2013, shall be construed to apply to the corresponding provisions contained within the Fire Code of Contra Costa County, the Crockett-Carquinez Fire Protection District, and the Contra Costa County Fire Protection District, 2016. Ordinance 2013-22 and all other ordinances or parts of ordinances in conflict herewith are hereby superseded and expressly repealed. SECTION 5. VALIDITY. The Contra Costa County Board of Supervisors declares that if any section, paragraph, sentence, or word of this ordinance or of the 2016 California Fire Code as adopted and amended herein is declared for any reason to be invalid, it is the intent of the Contra Costa County Board of Supervisors that it would have passed all other portions or provisions of this ordinance independent of the elimination here from any portion or provision as may be declared invalid. November 1, 2016 Contra Costa County Board of Supervisors 99 ORDINANCE NO. 2016-23 26 SECTION 6. MORE RESTRICTIVE REQUIREMENTS. If requirements more restrictive than those in this fire code are adopted by the city of Antioch, Clayton, Concord, Lafayette, Martinez, Pittsburg, Pleasant Hill, San Pablo, or Walnut Creek, or the County of Contra Costa, those requirements will apply only within the jurisdiction adopting those requirements. SECTION 7. EFFECTIVE DATE. This ordinance becomes effective on January 1, 2017 or 30 days after passage, whichever is later. Within 15 days of passage, this ordinance shall be published once in the Contra Costa Times, a newspaper published in this County. This ordinance shall be published in a manner satisfying the requirements of Government Code Section 25124, with the names of supervisors voting for and against it. Passed on _________________________, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: David Twa, _________________________ Clerk of the Board of Supervisors Board Chair and County Administrator By: ________________________ [SEAL] Deputy KCK: H:\FPD\2016\Fire Code Ord\Ordinance No. 2016-23 Fire Code Adoption Ord - final.docx November 1, 2016 Contra Costa County Board of Supervisors 100 November 1, 2016 Contra Costa County Board of Supervisors 101 November 1, 2016 Contra Costa County Board of Supervisors 102 November 1, 2016 Contra Costa County Board of Supervisors 103 November 1, 2016 Contra Costa County Board of Supervisors 104 November 1, 2016 Contra Costa County Board of Supervisors 105 November 1, 2016 Contra Costa County Board of Supervisors 106 November 1, 2016 Contra Costa County Board of Supervisors 107 November 1, 2016 Contra Costa County Board of Supervisors 108 November 1, 2016 Contra Costa County Board of Supervisors 109 November 1, 2016 Contra Costa County Board of Supervisors 110 November 1, 2016 Contra Costa County Board of Supervisors 111 November 1, 2016 Contra Costa County Board of Supervisors 112 November 1, 2016 Contra Costa County Board of Supervisors 113 November 1, 2016 Contra Costa County Board of Supervisors 114 November 1, 2016 Contra Costa County Board of Supervisors 115 November 1, 2016 Contra Costa County Board of Supervisors 116 November 1, 2016 Contra Costa County Board of Supervisors 117 November 1, 2016 Contra Costa County Board of Supervisors 118 November 1, 2016 Contra Costa County Board of Supervisors 119 November 1, 2016 Contra Costa County Board of Supervisors 120 November 1, 2016 Contra Costa County Board of Supervisors 121 November 1, 2016 Contra Costa County Board of Supervisors 122 November 1, 2016 Contra Costa County Board of Supervisors 123 November 1, 2016 Contra Costa County Board of Supervisors 124 November 1, 2016 Contra Costa County Board of Supervisors 125 November 1, 2016 Contra Costa County Board of Supervisors 126 CONTRA COSTA COUNTY, CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT, AND CROCKETT-CARQUINEZ FIRE PROTECTION DISTRICT FINDINGS IN SUPPORT OF AMENDMENTS TO THE 2016 CALIFORNIA BUILDING STANDARDS CODE, TITLE 24, PART 9, CALIFORNIA FIRE CODE The California Building Standards Commission has adopted and published the 2016 California Fire Code. The purpose of the code is to regulate and govern the safeguarding of life and property from fire and explosion hazards arising from the storage, handling, and use of hazardous substances, materials, and devices, and from conditions hazardous to life or property in the occupancy of buildings and premises. Health and Safety Code section 17958.5 and 18941.5 authorize a local jurisdiction to modify or change the statewide codes and establish more restrictive building standards if the jurisdiction finds that the modifications and changes are reasonably necessary because of local climatic, geological, or topographical conditions. Ordinance No. 2016-23 adopts the 2016 California Fire Code and amends it to address local conditions. Pursuant to Sections 17958.5 and 17958.7 of the Health and Safety Code, the Contra Costa County Board of Supervisors, in its capacity as the Board of Supervisors and the Board of Directors of the Contra Costa County Fire Protection District and the Crockett-Carquinez Fire Protection District, finds that the more restrictive standards contained in Ordinance No. 2016-23 are reasonably necessary because of certain local climatic, geological, and topographic conditions that are described below. Local Conditions A. Climatic 1. Precipitation and Relative Humidity (a) Conditions Precipitation ranges from 15 to 24 inches per year with an average of approximately 20 inches per year. Ninety-six (96) percent falls during the months of October through April and four (4) percent from May through September. This is a dry period of at least five (5) months each year. Additionally, the area is subject to occasional drought. Relative humidity remains in the middle range most of the time. It ranges from forty-five (45) to sixty-five (65) percent during spring, summer, fall, and from sixty (60) to ninety (90) percent in the winter. It occasionally falls as low as fifteen (15) percent. (b) Impact Locally experienced dry periods cause extreme dryness of untreated wood shakes and shingles on buildings and non-irrigated grass, brush, and weeds, which are often near buildings with wood roofs and sidings. Such dryness causes these materials to ignite very readily and burn rapidly and intensely. November 1, 2016 Contra Costa County Board of Supervisors 127 Because of dryness, a rapidly burning grass fire or exterior building fire can quickly transfer to other buildings by means of radiation or flying brands, sparks, and embers. A small fire can rapidly grow to a magnitude beyond the control capabilities of the Fire District resulting in an excessive fire loss. 2. Temperature (a) Conditions Temperatures have been recorded as high as 114° F. Average summer highs are in the 90° range, with average maximums of 105° F. (b) Impact High temperatures cause rapid fatigue and heat exhaustion of firefighters, thereby reducing their effectiveness and ability to control large building and wildland fires. Another impact from high temperatures is that combustible building material and non-irrigated weeds, grass, and brush are preheated, thus causing these materials to ignite more readily and burn more rapidly and intensely. Additionally, the resultant higher temperature of the atmosphere surrounding the materials reduces the effectiveness of the water being applied to the burning materials. This requires that more water be applied, which in turn requires more Fire District resources in order to control a fire on a hot day. High temperatures directly contribute to the rapid growth of fires to an intensity and magnitude beyond the control capabilities of the Fire District. 3. Winds (a) Conditions Prevailing winds in the area are from the south or southwest in the mornings and from the north or northwest in the afternoons. However, winds are experienced from virtually every direction at one time or another. Velocities are generally in the fourteen (14) mph to twenty-three (23) mph ranges, gusting to twenty-five (25) to thirty-five (35) mph. Forty (40) mph winds are experienced occasionally and winds up to fifty-five (55) mph have been registered locally. During the winter half of the year, strong, dry, gusty winds from the north move through the area for several days creating extremely dry conditions. (b) Impact Winds such as those experienced locally can and do cause fires, both interior and exterior, to burn and spread rapidly. Fires involving non-irrigated weeds, grass, and brush can grow to a magnitude and be fanned to intensity beyond the control capabilities of the Fire District very quickly even by relatively moderate winds. During wood shake and shingle roof fires, or exposure fires, winds can carry sparks and burning brands to other structures, thus spreading the fire and causing conflagrations. When such November 1, 2016 Contra Costa County Board of Supervisors 128 fires are not controlled, they can extend to nearby buildings, particularly those with untreated wood shakes or shingles. In building fires, winds can literally force fires back into the building and can create a blow torch effect, in addition to preventing “natural” ventilation and cross-ventilation efforts. Winds of the type experienced locally also reduce the effectiveness of exterior water streams used by the Fire District on fires involving large interior areas of buildings, fires which have vented through windows and roofs due to inadequate built-in fire protection and fires involving wood shake and shingle building exteriors. Local winds will continue to be a definite factor towards causing major fire losses to buildings not provided with fire resistive roof and siding materials and buildings with inadequately separated interior areas or lacking automatic fire protection systems. National statistics frequently cite wind conditions, such as those experienced locally, as a major factor where conflagrations have occurred. B. Geological and Topographic 1. Seismicity (a) Conditions Contra Costa County is located in Seismic Risk Zone 4, which is the worst earthquake area in the United States. Buildings and other structures in Zone 4 can experience major seismic damage. Contra Costa County is in close proximity to the San Andreas Fault and contains all or portions of the Hayward, Calaveras, Concord, Antioch, Mt. Diablo, and other lesser faults. A 4.1 earthquake with its epicenter in Concord occurred in 1958, and a 5.4 earthquake with its epicenter also in Concord occurred in 1955. The Concord and Antioch faults have a potential for a Richter 6 earthquake and the Hayward and Calaveras faults have the potential for a Richter 7 earthquake. Minor tremblers from seismic activity are not uncommon in the area. The fire environment of a community is primarily a combination of two factors: the area’s physical geologic characteristics and a historic pattern of urban-suburban development. These two factors, alone and combined, create a mixture of environments which ultimately determines the area’s fire protection needs. The Fire District has 3 distinct areas. They are: the West, which includes the City of San Pablo and the communities of North Richmond, El Sobrante, and East Richmond Heights: the Central, which includes the Cities of Lafayette, Martinez, Pleasant Hill, Concord, Walnut Creek, Clayton, and the communities of Clyde, Pacheco, Alhambra Valley, and Alamo; and the East, which includes the Cities of Antioch and Pittsburg and the community of Bay Point. Because of the size of the Contra Costa County Fire Protection District (304 Square miles), the characteristics of the fire environment changes from one November 1, 2016 Contra Costa County Board of Supervisors 129 location to the next. Therefore the District has not one, but a number of fire environments, each of which has its individual fire protection needs from two major oil refineries, to heavy industrial facilities, freeways, rail lines, waterways, port facilities, wildland areas, urban and suburban town settings, and major downtown areas. Interstates 80 and 680, State Highways 4, 24, and 242, Bay Area Rapid Transit District (BART), and major thoroughfares travel throughout the District. There are 2 major rail lines which run through the District. An overpass or underpass crossing collapse would alter the response route and time for responding emergency equipment. This is due to the limited crossings of the major highways and rail lines. Earthquakes of the magnitude experienced locally can cause major damage to electrical transmission facilities, which, in turn, cause power failures while at the same time starting fires throughout the Fire District. The occurrence of multiple fires will quickly deplete existing fire district resources; thereby reducing and/or delaying their response to any given fire. Additionally, without electrical power, elevators, smoke management systems, lighting systems, alarm systems, and other electrical equipment urgently needed for building evacuation and fire control in large buildings without emergency generator systems would be inoperative, thereby resulting in loss of life and/or major fire losses in such buildings. (b) Impact A major earthquake could severely restrict the response of the Fire District and its capability to control fires involving buildings of wood frame construction, with ordinary wood shake and shingle exteriors, or with large interior areas not provided with automatic smoke and fire control systems. 2. Soils (a) Conditions The area is replete with various soils, which are unstable, clay loam and alluvial fans being predominant. These soil conditions are moderately to severely prone to swelling and shrinking, are plastic, and tend to liquefy. Throughout the Fire District, the topography and development growth has created a network of older, narrow roads. These roads vary from gravel to asphalt surface and vary in percent of slope, many exceeding twenty (20) percent. Several of these roads extend up through the winding passageways in the hills providing access to remote, affluent housing subdivisions. Many of these roads are private with no established maintenance program. During inclement weather, these roads are subject to rock and mudslides, as well as down trees, obstructing all vehicle traffic. It is anticipated that during an earthquake, several of these roads would be practically impassable. 3. Topographic November 1, 2016 Contra Costa County Board of Supervisors 130 (a) Conditions (i) Vegetation The service area of the Contra Costa County Fire Protection District has a varied topography and vegetative cover. A conglomeration of flat lands, hills, and ridges make up the terrain. Development has occurred on the flat lands in the District and in the past 15 years development has spread into the hills, valleys, and ridge lands of the District. Highly combustible dry grass, weeds, and brush are common in the hilly and open space areas adjacent to built-up locations six (6) to eight (8) months of each year. Many of these areas frequently experience wildland fires, which threaten nearby buildings, particularly those with wood roofs, or sidings. This condition can be found throughout the Fire District, especially in those fully developed areas and those areas marked for future development. (ii) Surface Features The arrangement and location of natural and manmade surface features, including hills, creeks, canals, freeways, housing tracts, commercial development, fire stations, streets, and roads, combine to limit efficient response routes for Fire District resources into and through many areas. (iii) Buildings, Landscaping and Terrain Many of the “newer” large buildings and building complexes have access and landscaping features or designs which preclude, or greatly limit, efficient approach or operational access to them by Fire District vehicles. In addition, the presence of security gates, roads of inadequate width and grades which are too steep for Fire District vehicles create an adverse impact on fire suppression efforts. When Fire District vehicles cannot gain access to buildings involved with fire, the potential for complete loss is realized. Difficulty reaching a fire site often requires additional fire personnel and resources to successfully and safely mitigate the event. Access problems often result in severely delaying, misdirecting, or making fire and smoke control efforts unsuccessful. (b) Impact The above local geological and topographical conditions increase the magnitude, exposure, accessibility problems, and fire hazards presented to the Contra Costa County Fire Protection District. Fire following an earthquake has the potential of causing greater loss of life and damage than November 1, 2016 Contra Costa County Board of Supervisors 131 the earthquake itself. Hazardous materials, particularly toxic gases, could pose the greatest threat to the largest number, should a significant seismic event occur. Public Safety resources would have to be prioritized to mitigate the greatest threat, and may likely be unavailable for smaller single dwelling or structure fires. Other variables may intensify the situation: 1. The extent of damage to the water system. 2. The extents of isolation due to bridge and/or freeway overpass collapse. 3. The extent of roadway damage and/or amount of debris blocking the roadways. 4. Climatic conditions (hot, dry weather with high winds). 5. Time of day will influence the amount of traffic on roadways and could intensify the risk to life during normal business hours. 6. The availability of timely mutual aid or military assistance. 7. The large portion of dwellings with wood shake or shingles coverings could result in conflagrations. Necessity for More Restrictive Standards Because of the conditions described above, the Contra Costa County Board of Supervisors, in its capacity as the Board of Supervisors and the Board of Directors of the Contra Costa County Fire Protection District and the Crockett-Carquinez Fire Protection District, finds that there are building and fire hazards unique to Contra Costa County that requires the increased fire protection requirements set forth in Ordinance No. 2016-23. The ordinance amends Chapter 1 (Scope and Administration) of the statewide Fire Code by requiring a permit for certain activities and operations that pose fire hazards. The ordinance amends the statewide Fire Code by incorporating into Chapter 3 (General Precautions Against Fire) the fire districts’ existing weed abatement program that authorizes the fire districts to declare certain weeds that pose a fire hazard as a public nuisance and to abate those weeds. The ordinance amends Chapter 4 of the statewide Fire Code (Emergency Planning and Preparedness) to require standby EMS personnel for large events as well as standby fire personnel to account for the fact that the fire district is both the local fire and EMS provider. The ordinance amends the statewide Fire Code by reducing the square footage thresholds found in Chapter 9 (Fire Protection Systems) for installation of automatic fire sprinkler systems in most commercial buildings and in private and charter schools. The ordinance amends Chapter 5 (Fire Service Features) and Appendix D (Fire Apparatus Access Roads) of the statewide Fire Code to establish requirements for fire apparatus access roads. November 1, 2016 Contra Costa County Board of Supervisors 132 RECOMMENDATION(S): 1. OPEN the public hearing, RECEIVE testimony, and CLOSE the public hearing. 2. ACCEPT the permit review report pertaining to the Keller Canyon Landfill land use permit conditions of approval, which concludes that there is no need to add or modify the existing permit conditions (Exhibit B), as recommended by the County Planning Commission (Exhibit A). 3. DIRECT Department of Conservation and Development staff to schedule the third annual permit review for consideration by the County Planning Commission in October 2017, to satisfy the requirement that permit reviews be completed annually for three years, and thereafter reviews are to occur once every three years in accordance with Condition 11.1 of the existing Keller Canyon Landfill land use permit. FISCAL IMPACT: The land use permit (LUP) review itself has no impact to the County General Fund. Keller Canyon Landfill Company, the landfill operator, is responsible for providing reimbursement for the County's staff costs associated with the permit review process. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: David Brockbank, 925-674-7794 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: D.6 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:November 1, 2016 Contra Costa County Subject:Permit Review of Keller Canyon Landfill's Land Use Permit November 1, 2016 Contra Costa County Board of Supervisors 133 BACKGROUND: This is the second permit review of the Keller Canyon Landfill (KCL) LUP conditions of approval. The staff report to the County Planning Commission (CPC) was prepared in accordance with LUP condition 11.1 and the Permit Review Criteria (Exhibit C), approved by the Board in 1995. Condition 11.1 affords the Board of Supervisors the opportunity to approve new and/or modified conditions of approval to improve public health, safety, and welfare. It also provides for approval of new or modified conditions to address inconsistencies resulting from court decisions or regulatory changes made since the permit was approved or was most recently amended/modified. As a result of the second permit review detailed in the report reviewed by the CPC on October 11, 2016 (Exhibit B), it was concluded that there is no need to recommend approval of any new or modified conditions of approval for the existing KCL LUP. (i.e. no changes recommended to the modified permit conditions approved by the Board last year) KCL PERMIT REVIEW: OCTOBER 2014 - SEPTEMBER 2015 The first permit review process began in 2014 and was fully concluded in September 2015. In accordance with the approved Permit Review Criteria (Exhibit C), the Board added five new conditions and modified 82 of the existing conditions due to the approvals granted in response to the initial permit review process. The modifications to the LUP conditions better reflect the established landfill operations in the context of present day environmental and regulatory settings. The first permit review process began similarly to this permit review, with staff compiling information called for in Part I of the Permit Review Criteria in order to prepare the permit review staff report presented to the CPC in October 2014. That report provided substantive information about the 22 year operational and regulatory history since the landfill opened in 1992, as well as other information called for in the Criteria. It was accompanied by a Compliance Status Table exhibit that addressed each of the existing conditions of approval. The Board of Supervisors heard the first LUP review report from the CPC on December 16, 2014. Following a lengthy discussion at this meeting, the Board unanimously approved modifications recommended for three conditions of approval (20.3, 25.4, and 31.5). These three conditions were modified to explicitly allow for certain materials being used as alternative daily cover (ADC) at the landfill. The permit review was continued to March 3, 2015, as an open public hearing because the Board directed staff to provide additional information they wanted to consider before acting on the remaining recommended modifications. Staff was directed to research and report back on several additional, separate but related items pertaining to on-site material recovery, the City of Pittsburg proposal to take over as the Local Enforcement Agency (LEA), potential County fee/surcharge revenue impacts expected to result if the optional direct haul restrictions were approved, and any California Environmental Quality Act (CEQA) implications resulting from approving either version of new and modified conditions of approval. In response to Board direction, staff prepared a detailed report on the KCL permit review for the March 3, 2015 meeting. That open public hearing was continued to March 31, 2015, and then again to July 21, 2015, at the request of the District V Supervisor. At that meeting, Department of Conservation and Development (DCD) staff recommended that the Board of Supervisors (Board) continue the item once more to September 22, 2015, so that the District V Supervisor could participate in the decision making process. Staff’s report to the Board in September 2015 presented detailed explanations on the additional topics mentioned above. At that time the Board was presented with two options for new and modified conditions to consider. The primary difference between the two options were the proposed new conditions, where one version allowed loads of mixed construction and demolition (C&D) material suitable for recovery at local transfer stations to be direct hauled to the landfill contingent upon the implementation of certain on-site waste recovery, and the other option required those loads go through a transfer station first. The Board approved the option that limited the direct haul of materials that would be potentially recovered if first delivered to a transfer station in accordance with previously approved Board policy that had not been formerly integrated into the LUP. However, the Board approval allowed a grace period of 18 months for the four new direct haul conditions to take effect following the September 22, 2015 hearing. PERMIT REVIEW HEARING - COUNTY PLANNING COMMISSION: OCTOBER 2016 A public hearing was held before the CPC on Tuesday, October 11, 2016, to review the existing conditions of approval for KCL's LUP, as modified in September 2015. Condition 11.1 affords the Board of Supervisors the November 1, 2016 Contra Costa County Board of Supervisors 134 opportunity to review the conditions and determine if any new or modified conditions are needed to improve public health, safety, and welfare. The condition also makes clear the County is not precluded from addressing emergency situations, or new requirements imposed by legislation or the courts. Staff concluded that no new or modified conditions needed to be recommended for the existing KCL LUP as a result of this second permit review process which is documented in the attached report presented to the CPC, in accordance with the Board approved Permit Review Criteria. A substantive amount of time was dedicated to researching and compiling information, as well as working with the landfill operator and other governmental agencies to prepare the report and associated exhibits presented to the CPC (Exhibits B and D). At the October 11, 2016 hearing, the CPC opened the public hearing and took testimony from three speakers: a concerned resident living near the landfill, a permit engineer in the solid waste industry, and a representative of a local Teamsters Union. The speakers supported staff's recommendation to the CPC. All three speakers also spoke favorably of the four new conditions of approval related to the direct haul of C&D material, which were added in the previous permit review approved in 2015. As noted previously, the Board granted an 18 month grace period for the direct haul conditions to go into effect, so they will become effective in late March 2017. Staff expects the landfill operator to begin developing documentation and implementing the tasks necessary to comply with the new conditions by the time they take effect next Spring. The County Planning Commission then closed the public hearing and voted to recommend that the Board of Supervisors accept the Permit Review Report (Exhibit B) and direct DCD staff to schedule the next permit review in one year. CONSEQUENCE OF NEGATIVE ACTION: If the Board does not accept the report on the second KCL land use permit, the existing conditions of approval would still remain in effect and continue to govern the use of the landfill site. CLERK'S ADDENDUM Speakers: Don E. Garcia, Teamsters 315; Lisa Della Rocca, resident of Pittsburg (handout attached); Laura Wright, City of Pittsburg; EVan xxxxx; Dana Dean, representing Evan Edgar and Monica White; Greg Osorio, Garrett Evans; CLOSED the public hearing; ACCEPTED the permit review report pertaining to the Keller Canyon Landfill land use permit conditions of approval, which concludes that there is no need to add or modify the existing permit conditions; and DIRECTED Department of Conservation and Development staff to schedule the third annual permit review for consideration by the County Planning Commission in October 2017, in accordance with Condition 11.1 of the existing Keller Canyon Landfill land use permit. AGENDA ATTACHMENTS Exhibit A: CPC Resolution - October 2016 Exhibit B: Permit Review Staff Report / Existing LUP Conditions of Approval / Maps - October 2016 Exhibit C: Permit Review Criteria - June 1995 Exhibit D: Compliance Status Table - September 2016 MINUTES ATTACHMENTS Correspondence Received November 1, 2016 Contra Costa County Board of Supervisors 135 November 1, 2016 Contra Costa County Board of Supervisors 136 November 1, 2016 Contra Costa County Board of Supervisors 137 November 1, 2016 Contra Costa County Board of Supervisors 138 November 1, 2016 Contra Costa County Board of Supervisors 139 November 1, 2016 Contra Costa County Board of Supervisors 140 November 1, 2016 Contra Costa County Board of Supervisors 141 November 1, 2016 Contra Costa County Board of Supervisors 142 November 1, 2016 Contra Costa County Board of Supervisors 143 November 1, 2016 Contra Costa County Board of Supervisors 144 November 1, 2016 Contra Costa County Board of Supervisors 145 November 1, 2016 Contra Costa County Board of Supervisors 146 November 1, 2016 Contra Costa County Board of Supervisors 147 November 1, 2016 Contra Costa County Board of Supervisors 148 November 1, 2016 Contra Costa County Board of Supervisors 149 November 1, 2016 Contra Costa County Board of Supervisors 150 November 1, 2016 Contra Costa County Board of Supervisors 151 November 1, 2016 Contra Costa County Board of Supervisors 152 November 1, 2016 Contra Costa County Board of Supervisors 153 November 1, 2016 Contra Costa County Board of Supervisors 154 LAND USE PERMIT 2020-89 CONDITIONS OF APPROVAL KELLER CANYON LANDFILL Approved by the: CONTRA COSTA COUNTY BOARD OF SUPERVISORS JULY 24, 1990 As Amended or Modified by the: CONTRA COSTA COUNTY BOARD OF SUPERVISORS November 1, 1994 (Amendment 1) June 25, 2002 (Amendment 2) December 16, 2014 (Permit Review Modification) September 22, 2015 (Permit Review Modification) November 1, 2016 Contra Costa County Board of Supervisors 155 Page i TABLE OF CONTENTS 1. SHORT TITLE .......................................................................................................... 1 1.1 Short Title .................................................................................................................1 2. RESPONSIBILITY .................................................................................................... 1 2.1 Ultimate Responsibility ..............................................................................................1 2.2 Transfer of Ownership ..............................................................................................1 2.3 Assignment of Responsibility ....................................................................................1 3. COMPLIANCE .......................................................................................................... 2 3.1 Compliance Objective ...............................................................................................2 3.2 Design Standard .......................................................................................................2 3.3 State Minimum Standards ........................................................................................2 3.4 Land Use Permits .....................................................................................................2 3.5 Solid Waste Facilities Permit.....................................................................................2 3.6 Class II Landfill Requirements ..................................................................................2 3.7 Other Regulatory Agencies' Requirements ...............................................................2 3.8 Utilities, Service Districts, and Government Agencies' Requirements .......................2 3.9 Notice Coordination ..................................................................................................3 3.10 Monitoring and Inspection .........................................................................................3 3.11 Master Chart .............................................................................................................3 4. VALIDITY PERIOD ................................................................................................... 3 4.1 Validity Period ...........................................................................................................3 4.2 Operative Date ..........................................................................................................3 5. SERVICE AREA ....................................................................................................... 3 5.1 Area of Origin ............................................................................................................3 5.2 Out-of-County Wastes ..............................................................................................4 5.3 Sub-County Service Area .........................................................................................4 5.4 Reciprocal Capacity Agreement ...............................................................................4 5.5 Pre-Requisite Curbside Recycling Program ..............................................................4 6. ELIGIBLE AND INELIGIBLE WASTES ................................................................... 4 6.1 Eligible Wastes .........................................................................................................4 6.2 Designated Wastes ...................................................................................................5 6.3 Infectious Wastes .....................................................................................................5 6.4 Ineligible Wastes .......................................................................................................5 6.5 Emergency Use ........................................................................................................5 6.6 Hazardous Waste Screening and Management .......................................................5 6.7 Area of Origin Restrictions ........................................................................................5 7. LOAD INSPECTION ................................................................................................. 6 7.1 Eligible Vehicles and Loads ......................................................................................6 7.2 Load Covering ..........................................................................................................6 8. ELIGIBLE REFUSE TRANSPORT VEHICLES ....................................................... 6 8.1 Eligible Vehicles ........................................................................................................6 November 1, 2016 Contra Costa County Board of Supervisors 156 Page ii 8.2 Service Area Restriction ...........................................................................................7 8.3 Emergency Exemption ..............................................................................................7 8.4 Reciprocal Use Exemption........................................................................................7 8.5 Direct Haul ................................................................................................................7 8.6 Direct Haul Procedures .............................................................................................7 8.7 Direct Haul Reports ..................................................................................................9 8.8 Emergency Direct Haul .............................................................................................9 9. OPERATING PARAMETERS .................................................................................. 9 9.1 Hours of Operation ...................................................................................................9 9.2 Operating Days ....................................................................................................... 10 9.3 Maximum Daily Tonnage ........................................................................................ 10 9.4 Minimum Buffer Zone ............................................................................................. 10 9.5 Special Buffer Area ................................................................................................. 10 9.6 Dedication of Special Buffer Area ........................................................................... 10 10. WASTE MEASUREMENT AND CHARACTERIZATION ...................................... 11 10.1 Volume Estimation .................................................................................................. 11 10.2 Scales ..................................................................................................................... 11 10.3 Waste Characterization........................................................................................... 11 11. ADMINISTRATION ................................................................................................. 12 11.1 Permit Review......................................................................................................... 12 11.2 Local Advisory Com ................................................................................................ 12 11.3 Insurance and/or Bonding ....................................................................................... 12 11.4 Notification Program ............................................................................................... 13 11.5 Development Coordinator ....................................................................................... 13 11.6 Compliance and Mitigation Monitoring Program ..................................................... 13 11.7 Pre-Annexation Notification .................................................................................... 13 11.8 Fee and Surcharge Identification ............................................................................ 14 11.9 Interpretation of Conditions ..................................................................................... 14 11.10 Conditions Requiring Franchise .............................................................................. 14 11.11 Regulations Enforced by Other Agencies ............................................................... 14 11.12 Required Expenditures ........................................................................................... 14 11.13 Designation of Authority .......................................................................................... 15 12. RATE REVIEW ....................................................................................................... 15 12.1 Rate Approval ......................................................................................................... 15 12.2 Rate Review ........................................................................................................... 15 12.3 Form and Content of Rate Review Application ....................................................... 15 12.4 Rate Application Guidelines .................................................................................... 16 12.5 Financial Statement ................................................................................................ 16 12.6 Scope of Rates ....................................................................................................... 16 13. FRANCHISE AGREEMENT ................................................................................... 16 13.1 Franchise Compliance and Agreement ................................................................... 16 13.2 Assignment ............................................................................................................. 17 13.3 Contents ................................................................................................................. 17 13.4 Requirement ........................................................................................................... 17 13.5 County Discretion ................................................................................................... 17 November 1, 2016 Contra Costa County Board of Supervisors 157 Page iii 14. LAND USE PERMIT PLAN CONSTITUENTS ....................................................... 17 14.1 Initial Development and Improvements Plan ........................................................... 17 14.2 Regulatory Agency Approvals ................................................................................. 18 14.3 Improvements Requirements .................................................................................. 18 15. DEVELOPMENT AND IMPROVEMENTS PLAN .................................................. 19 15.1 Final Development and Improvements Plan ........................................................... 19 15.2 In approving the Development and Improvements Plan ......................................... 19 16. SLOPE AND SEISMIC STABILITY ....................................................................... 20 16.1 Landfill Slopes Objective ......................................................................................... 20 16.2 Seismic Design ....................................................................................................... 20 16.3 Landslide Study ...................................................................................................... 20 16.4 Geotechnical Inspector ........................................................................................... 20 16.5 Landfill Design Stability ........................................................................................... 20 16.6 Slope Monitoring ..................................................................................................... 20 16.7 Settlement Program ................................................................................................ 21 16.8 Emergency Landslide and Earthquake Program .................................................... 21 16.9 Settlement Pond Embankment Design ................................................................... 21 16.10 Settlement Pond(s) Monitoring Program ................................................................. 21 16.11 Stockpile Stability .................................................................................................... 21 16.12 Unstable Areas ....................................................................................................... 21 17. GROUNDWATER PROTECTION .......................................................................... 21 17.1 Groundwater Protection Objective .......................................................................... 21 17.2 Landfill Liner ........................................................................................................... 22 17.3 Leachate Collection System ................................................................................... 22 17.4 Surface Drainage System ....................................................................................... 22 17.5 Groundwater Monitoring ......................................................................................... 22 17.6 Downstream Well Monitoring .................................................................................. 22 17.7 Baseline Water Characterization ............................................................................ 23 17.8 Liquid Waste Disposal ............................................................................................ 23 17.9 Drainage Grading ................................................................................................... 23 17.10 Leachate Management ........................................................................................... 23 17.11 Water Balance Calculations .................................................................................... 23 17.12 Leachate Holding Tanks ......................................................................................... 23 17.13 On-Site Water Supply Wells ................................................................................... 24 17.14 Off-Site Water Well Contamination ......................................................................... 24 17.15 Liner Installation Inspection ..................................................................................... 24 17.16 Secondary Containment ......................................................................................... 24 17.17 Working Face.......................................................................................................... 24 18. SURFACE WATER PROTECTION ....................................................................... 24 18.1 Surface Water Protection Objective ........................................................................ 24 18.2 Surface Drainage System ....................................................................................... 25 18.3 Creek Protection ..................................................................................................... 25 18.4 Surface Water Management and Sediment Control Plan ....................................... 25 18.5 Monitoring ............................................................................................................... 26 November 1, 2016 Contra Costa County Board of Supervisors 158 Page iv 19. HAZARDOUS WASTE ........................................................................................... 26 19.1 Hazardous Waste Ineligible .................................................................................... 26 19.2 Load Inspection ...................................................................................................... 26 19.3 Household Hazardous Waste Program .................................................................. 27 19.4 Hazardous Waste Pre-screening ............................................................................ 27 19.5 Regulatory Agency Approvals ................................................................................. 27 20. AIR QUALITY PROTECTION ................................................................................ 27 20.1 Prevention of Air Quality Deterioration .................................................................... 27 20.3 Cover Frequency. ................................................................................................... 28 20.4 Odoriferous Loads .................................................................................................. 29 20.5 Dust Suppressants ................................................................................................. 29 20.6 Area of Operations .................................................................................................. 29 20.7 Air Flow Monitoring ................................................................................................. 29 20.8 Contingency Program ............................................................................................. 29 20.9 Revegetation........................................................................................................... 29 20.10 Tree and Shrub Planting ......................................................................................... 30 20.11 Gas Control and Collection ..................................................................................... 30 20.12 Landfill Gas Processing .......................................................................................... 30 20.13 Methane Recovery .................................................................................................. 30 20.14 Gas Monitoring ....................................................................................................... 31 20.15 Lateral Gas Barriers ................................................................................................ 31 20.16 Settlement Protection.............................................................................................. 31 20.17 Landfill Gas Testing ................................................................................................ 31 20.18 Leachate Disposal .................................................................................................. 31 20.19 Cell Re-Opening ..................................................................................................... 31 20.20 Fissure Repair ........................................................................................................ 31 20.21 Permanent Road Paving ......................................................................................... 32 20.22 Temporary Road Paving ......................................................................................... 32 20.23 Speed Limits ........................................................................................................... 32 20.24 Equipment Maintenance ......................................................................................... 32 21. NOISE CONTROL .................................................................................................. 32 21.1 Noise Control Objective .......................................................................................... 32 21.2 Noise Monitoring Program ...................................................................................... 32 21.3 Toe Berm ................................................................................................................ 33 21.4 Mitigation/Lift-Level Berms ...................................................................................... 33 21.5 Construction Hours ................................................................................................. 33 21.6 Truck Noise Suppression ........................................................................................ 33 21.7 Landfill Vehicles ...................................................................................................... 33 21.8 Gas Flare Muffling .................................................................................................. 33 22. VISUAL QUALITY .................................................................................................. 33 22.1 Visual Quality Objective .......................................................................................... 33 22.2 Landscape Plan ...................................................................................................... 33 22.3 Toe Berm ................................................................................................................ 34 22.4 Mitigation Berms ..................................................................................................... 34 22.5 Lawlor Creek Corridor Plan ..................................................................................... 34 22.6 Entrance Screening ................................................................................................ 34 22.7 Jacqueline Drive Terminus ..................................................................................... 34 22.8 Auxiliary Facilities Screening .................................................................................. 34 November 1, 2016 Contra Costa County Board of Supervisors 159 Page v 22.9 Architectural Treatment ........................................................................................... 34 22.10 Area of Operations .................................................................................................. 35 22.11 Interim Revegetation ............................................................................................... 35 22.12 Water Tank Screening ............................................................................................ 35 22.13 Final Cover ............................................................................................................. 35 22.14 Lighting ................................................................................................................... 35 23. AGRICULTURAL AND BIOTIC RESOURCES ..................................................... 35 23.1 Biotics Protection Objectives .................................................................................. 35 23.2 Range Management Plan ....................................................................................... 36 23.3 Lawlor Creek Corridor Restoration Plan ................................................................. 36 23.4 Sandstone Outcrop Area ........................................................................................ 37 23.5 Weed Control Program ........................................................................................... 37 23.6 Phased Construction .............................................................................................. 37 23.7 Vegetation Protection.............................................................................................. 37 23.8 Wildlife Exclusion and Vector Control ..................................................................... 37 23.9 Supplemental Wildlife Surveys ............................................................................... 37 24. BIRD AND VECTOR CONTROL ........................................................................... 38 24.1 Bird and Vector Control Objective ........................................................................... 38 24.2 Soil Cover Frequency ............................................................................................. 38 24.3 Working Face.......................................................................................................... 38 24.4 Bird Control ............................................................................................................. 38 24.5 Rodent Control ........................................................................................................ 38 24.6 Mosquito Control ..................................................................................................... 39 24.7 Fly Control .............................................................................................................. 39 25. LITTER CONTROL................................................................................................. 39 25.1 Litter Control Objective ........................................................................................... 39 25.2 Load Covering ........................................................................................................ 39 25.3 Load Cover Enforcement ........................................................................................ 39 25.4 Contingency Litter Control ...................................................................................... 39 25.5 Portable Litter Fences ............................................................................................. 40 25.6 Permanent Litter Fence .......................................................................................... 40 25.7 On-Site Liter Policing .............................................................................................. 40 25.8 Off-Site Litter Policing ............................................................................................. 40 25.9 Littering Signs ......................................................................................................... 40 25.10 Clean-Up Bond ....................................................................................................... 40 25.11 Public access .......................................................................................................... 40 26. PUBLIC HEALTH AND SAFETY ........................................................................... 41 26.1 Safety Objective ...................................................................................................... 41 26.2 Emergency Plan ..................................................................................................... 41 26.3 Employee Safety Equipment .................................................................................. 41 26.4 Employee Training .................................................................................................. 41 26.5 First Aid Equipment ................................................................................................ 41 26.6 Emergency Communications .................................................................................. 41 26.7 Emergency Eye Baths and Showers ...................................................................... 41 26.8 Equipment Maintenance ......................................................................................... 42 26.9 Gas Migration Monitoring ........................................................................................ 42 26.10 Refuse Cover .......................................................................................................... 42 November 1, 2016 Contra Costa County Board of Supervisors 160 Page vi 26.11 Load Inspection ...................................................................................................... 42 27. SITE SECURITY ..................................................................................................... 42 27.1 Security Objective ................................................................................................... 42 27.2 Security Fencing ..................................................................................................... 42 27.3 Security Staffing ...................................................................................................... 42 27.4 Security Lighting ..................................................................................................... 42 28. CULTURAL RESOURCES .................................................................................... 43 28.1 Cultural Resource Preservation Objective .............................................................. 43 28.2 Employee Access ................................................................................................... 43 28.3 Archaeology ............................................................................................................ 43 29. TRANSPORTATION AND CIRCULATION ........................................................... 43 29.1 Traffic Objective ...................................................................................................... 43 29.2 Access Route ......................................................................................................... 43 29.3 Landfill Access Road .............................................................................................. 43 29.4 Landfill Entrance ..................................................................................................... 44 29.5 Bailey Road, Pittsburg city limits to the Landfill Entrance ........................................ 44 29.6 Bailey Road Pavement Study ................................................................................. 44 29.7 Road Maintenance.................................................................................................. 45 29.8 Highway 4/Bailey Road Interchange ....................................................................... 45 29.9 Peak Period Traffic Management ........................................................................... 45 29.10 Bicycle and Pedestrian Improvements .................................................................... 46 30. SITE SERVICES AND UTILITIES PLAN ............................................................... 46 30.1 Final Site Services and Utilities Plan ....................................................................... 46 30.2 Water Service Component ...................................................................................... 46 30.3 On-site Water Wells ................................................................................................ 46 30.4 Public Water Supply Option .................................................................................... 47 30.5 Fire Protection Component ..................................................................................... 47 30.6 Fire District Programs ............................................................................................. 47 30.7 Construction Timing ................................................................................................ 47 30.8 On-Site Water Storage ........................................................................................... 47 30.9 Fire Fighting Water Main ......................................................................................... 47 30.10 Fire Cover ............................................................................................................... 48 30.11 Fire Fighting Appliance ........................................................................................... 48 30.12 Fire Breaks ............................................................................................................. 48 30.13 Fire Extinguishers ................................................................................................... 48 30.14 Use of Reclaimed Water for Landscaping ............................................................... 48 30.15 Equipment and Cleaning ........................................................................................ 48 30.16 Smoldering Loads ................................................................................................... 48 30.17 Emergency Equipment Access ............................................................................... 48 30.18 Smoking Prohibitions .............................................................................................. 49 30.19 Toilets ..................................................................................................................... 49 30.20 On-site Septic System ............................................................................................ 49 30.21 Sewer Line .............................................................................................................. 49 31. WASTE REDUCTION AND RESOURCE RECOVERY ......................................... 49 31.1 Waste Reduction and Resource Recovery Objective ............................................. 49 31.2 1990-1995 Resource Recovery Program ............................................................... 49 November 1, 2016 Contra Costa County Board of Supervisors 161 Page vii 31.3 1996-2000 Resource Recovery Program ............................................................... 49 31.4 Materials Recovery ................................................................................................. 49 31.5 Composting Project ................................................................................................ 50 31.6 Wood Chipping ....................................................................................................... 51 31.7 Methane Recovery .................................................................................................. 51 31.8 Equipment Maintenance ......................................................................................... 51 31.9 County Resource Recovery Management Program ............................................... 51 31.10 Fund Recovery ....................................................................................................... 51 32. CONSTRUCTION ACTIVITIES AND CONDITIONS ............................................. 52 32.1 Hours of Construction ............................................................................................. 52 32.2 Exemption ............................................................................................................... 52 32.3 Access Roads ......................................................................................................... 52 32.4 Phasing Plan........................................................................................................... 52 32.5 Unstable areas ........................................................................................................ 52 32.6 Dust Suppression ................................................................................................... 52 33. CLOSURE AND POSTCLOSURE MAINTENANCE ............................................. 53 33.1 Submittal of Plan ..................................................................................................... 53 33.2 Funding of Closure and Postclosure Maintenance Plan ......................................... 53 33.3 Revision to Plan and Cost Estimates ...................................................................... 53 33.4 Staged Closure of the Landfill ................................................................................. 53 33.5 Use of Landfill Following Closure ............................................................................ 53 33.6 Postclosure Maintenance ....................................................................................... 54 34. ABANDONED VEHICLE STORAGE ..................................................................... 54 34.1 Storage Requirement .............................................................................................. 54 34.2 Off-site Storage Option ........................................................................................... 54 35. SPECIAL CONDITIONS OF APPROVAL ............................................................. 54 35.1 Transportation System Impact Fee ......................................................................... 54 35.2 Open Space and Agricultural Preservation Fee ...................................................... 54 35.3 Property Value Compensation Program ................................................................. 55 35.4 Resource Recovery Program Fee .......................................................................... 55 35.5 Violation of Prescribed Haul Route ......................................................................... 55 35.6 Direct Property Acquisition Study ............................................................................ 56 35.7 Adjoining Sites ........................................................................................................ 56 35.8 Mitigation Fee ......................................................................................................... 56 36. LANDFILL GAS POWER PLANT .......................................................................... 57 36.1 Power Plant Design ................................................................................................ 57 36.2 Ultimate Responsibility ............................................................................................ 57 36.3 Keller Canyon Landfill Land Use Permit ................................................................. 57 36.4 Violation/Revocation ............................................................................................... 57 36.5 System Safety......................................................................................................... 57 36.6 Equipment and System Monitoring ......................................................................... 57 36.7 Engines ................................................................................................................... 57 36.8 Hazardous Materials ............................................................................................... 57 36.9 Emergency Response ............................................................................................ 58 36.10 Notification of Plant Upset or Accidental Release ................................................... 58 36.11 Stormwater Pollution Prevention Plan (SWPPP). ................................................... 58 November 1, 2016 Contra Costa County Board of Supervisors 162 Page viii 36.12 Facility Design ........................................................................................................ 58 36.13 Power Plant Landscape Plan .................................................................................. 58 36.14 Construction............................................................................................................ 58 36.15 Material Recycling. ................................................................................................. 58 36.16 Implementation & Compliance Monitoring. ............................................................. 58 36.17 Surcharge. .............................................................................................................. 58 History of Revisions ........................................................................................................ 59 November 1, 2016 Contra Costa County Board of Supervisors 163 Page 1 1. SHORT TITLE 1.1 Short Title. The Keller Canyon Landfill project is henceforth referred to in this document as the Landfill. 2. RESPONSIBILITY 2.1 Ultimate Responsibility. The conditions of approval identify the Landfill developer as the party responsible for implementing conditions involving construction and improvements, and the Landfill operator for implementing conditions involving maintenance and management. Regardless of these identifications, the Landfill owner shall be responsible for complying with all conditions. 2.2 Transfer of Ownership. The Land Use Permit for the Landfill shall run with the land; however, a new owner shall be responsible for notifying the County Conservation and Development Department of any change in ownership. A change in ownership shall be interpreted to mean the acquisition of 5 percent or more of the value of the Landfill site covered by this Land Use Permit. (It is noted that other permits may not necessarily run with the land.) 2.3 Assignment of Responsibility. a) The Board may assign the responsibility of administering specific Conditions of Approval or provisions of this LUP, such as State Minimum Standards, to County Departments or other units of government. b) The Board may suspend the implementation of conditions or provisions of this LUP where such conditions or provisions are inconsistent with the terms of a contract or agreement entered into between the Board and the operator or other units of government, or by the terms of a joint powers agreement where the County is a member of the joint powers agency. This would not alleviate the need to comply with the public approval process required when amending this LUP. Any Board approved suspension would automatically be nullified at such time as the contract or agreement no longer includes terms inconsistent with the specified condition. c) For the purposes of Condition 2.3(b), the Franchise Agreement between the County and the Landfill Owner as amended in November 1994, is an eligible contract. d) If no contract or agreement is in force, as referred to in Condition 2.3(b), the County retains authority to implement this LUP and all of its Conditions. November 1, 2016 Contra Costa County Board of Supervisors 164 Page 2 3. COMPLIANCE 3.1 Compliance Objective. The Landfill developer and operator shall at all times comply with the requirements of laws and permits applicable to the facility. This condition is not intended to grant authority or assign responsibility to the County for the independent enforcement of regulatory and permitting requirements that fall within the primary jurisdiction of other agencies (see Condition 11.11). 3.2 Design Standard. The Landfill developer shall design the Landfill facility to meet the requirements of the San Francisco Regional Water Quality Control Board for a Class II waste disposal facility. 3.3 State Minimum Standards. The operation and maintenance of this facility shall at all times comply with Minimum Standards for Solid Waste Handling and Disposal (California Code of Regulations, Title 14 and Title 27). 3.4 Land Use Permits. The Landfill developer and operator shall at all times comply with the provisions and requirements of this Land Use Permit. A violation of any of these conditions may be cause for revocation of the Land Use Permit pursuant to County Code Section 418-4.020 following reasonable written notice. Alternatively, the County has the option of issuing formal notices and assessing penalties pursuant to Section 4.19 of the Landfill Franchise Agreement or County Code Chapter 14-6, Civil Enforcement. 3.5 Solid Waste Facilities Permit. The Landfill operator shall conform with all provisions and requirements of the Landfill's Solid Waste Facilities Permit, and any related directives of the California Department of Resources Recycling and Recovery (CalRecycle) or Contra Costa Environmental Health, as the Local Enforcement Agency for CalRecycle. 3.6 Class II Landfill Requirements. The Landfill operator shall at all times comply with the Class II waste disposal facility provisions and requirements of Article 3, Chapter 15 of Title 23 and Title 27 of the California Code of Regulations. 3.7 Other Regulatory Agencies' Requirements. The Landfill operator shall at all times comply with the provisions and requirements of other regulatory agencies having jurisdiction over the facility. 3.8 Utilities, Service Districts, and Government Agencies' Requirements. The Landfill developer or operator shall at all times comply with the regulations and requirements of utilities, districts, or agencies which have jurisdiction over the installation of improvements or provide services to the landfill. November 1, 2016 Contra Costa County Board of Supervisors 165 Page 3 3.9 Notice Coordination. The Landfill operator shall notify the Department of Conservation and Development (DCD) in writing at the time any report is submitted to other agencies concerning the design, operation, and maintenance of the Landfill. Copies shall be made available or mailed to DCD offices at 30 Muir Road in Martinez upon request. 3.10 Monitoring and Inspection. All monitoring reports and results of inspection or analysis shall be made available to the Contra Costa Environmental Health and Conservation and Development Departments. Any indication of an emergency or other serious problem relating to public health and safety shall be reported at once. 3.11 Master Chart. The Landfill operator will maintain for reference a master chart showing schedules and results of preparation, operation, monitoring and reporting in all major phases of the facility. 4. VALIDITY PERIOD 4.1 Validity Period. The Landfill developer shall install pre-requisite improvements and open the Landfill for receiving refuse within three years of the final approval of the project's Solid Waste Facilities Permit. This validity period shall be tolled while any appeal filed by parties other than the Landfill developer is pending. The Landfill developer may request from the Director of Community Development one or more one-year extensions of the Land Use Permit. If the Land Use Permit is not implemented within the specified time, it shall become null and void. The Director of Community Development may allow each one-year extension if the Director finds that there are changed circumstances which warrant the consideration of changes to the Conditions of Approval. 4.2 Operative Date. This Land Use Permit is valid upon approval by the Board of Supervisors. However, it shall not become operative until and unless the permittee (landfill owner, etc.) first obtains and the Board of Supervisors grants a franchise to or approves an agreement with permittee (see Section 13, Franchise Agreements). 5. SERVICE AREA 5.1 Area of Origin. The Landfill operator shall not refuse to receive eligible wastes or cover materials which originate in Contra Costa County provided such wastes or materials are delivered to the facility in accordance with these Conditions of Approval and the landfill's Solid Waste Facilities Permit, November 1, 2016 Contra Costa County Board of Supervisors 166 Page 4 and provided that the required governmental fees are paid. Rate setting requirements are specified in the Landfill Franchise Agreement and Section 12 of this Land Use Permit. 5.2 Out-of-County Wastes. INVALIDATED BY LEGISLATURE 5.3 Sub-County Service Area. If there is more than one Class II or Class III landfills operating in Contra Costa County, the Board of Supervisors may establish sub-County service areas for each on a temporary or long-term basis. If the Board has established a sub-County service area for the Landfill, the operator shall not accept waste for disposal from outside such area. 5.4 Reciprocal Capacity Agreement. The Landfill operator shall receive waste from outside Contra Costa County if in accordance with the terms and conditions of a Reciprocal Capacity Agreement entered into by Contra Costa County with another county. Waste shall be received upon reasonable notice to the Landfill operator and the Board of Supervisors and direction by the Board to the Landfill operator as to the terms and conditions under which the waste will be received. The Board may specify disposal charges which are applicable only to the waste received under the Reciprocal Capacity Agreement. 5.5 Pre-Requisite Curbside Recycling Program. The Landfill shall not admit for disposal waste loads from communities which do not have an eligible curbside recycling or equivalent program as determined by the Department of Conservation and Development. An eligible program shall recover a range of recyclable materials consistent with a curbside recycling program operating pursuant to a Board of Supervisors-approved franchise agreement.. The Board of Supervisors has the discretion to identify additional factors to be considered when determining eligibility. The Board retains the authority to approve community programs previously deemed to be ineligible by the Department of Conservation and Development. 6. ELIGIBLE AND INELIGIBLE WASTES 6.1 Eligible Wastes. The Landfill operator shall allow only wastes eligible for disposal in a Class II facility, as defined by the Regional Water Quality Control Board to be admitted to the landfill. The wastes admitted to the landfill shall also be consistent with the Solid Waste Facilities Permit (07-AA- 0032), administered by Contra Costa Environmental Health, and consistent with the 1990 Environmental Impact Report and Board of Supervisors' policies and approvals (including the Board of Supervisors conditional authorization in 1992-93 to accept special wastes and limited direct haul – November 1, 2016 Contra Costa County Board of Supervisors 167 Page 5 see Conditions 8.5 through 8.7) and these conditions of approval. To the extent allowed by law, the Board of Supervisors may direct the Landfill operator not to accept wastes that do not meet State and County policies and regulations. 6.2 Designated Wastes. The Landfill operator shall allow only those designated wastes (as defined in Section 20210 of Title 27, of the California Code of Regulations and Section 13173 of the California Water Code) approved for this facility by the San Francisco Regional Water Quality Control Board, and shall be consistent with the waste types allowed for disposal pursuant to Condition 6.1. The Board of Supervisors may designate special rates for this waste to the extent allowed pursuant to the terms of the Landfill Franchise Agreement. 6.3 Infectious Wastes. The Landfill operator shall accept only those infectious wastes identified in, and disposed of in accordance with the Solid Waste Facilities Permit. 6.4 Ineligible Wastes. The Landfill operator shall not allow the following wastes to be disposed at the landfill: a) Hazardous or toxic wastes. b) Radioactive wastes. c) Liquid wastes, other than utility sludges meeting Regional Water Quality Control Board requirements. d) Other ineligible wastes specified in the Solid Waste Facilities permit administered by the Contra Costa Environmental Health. 6.5 Emergency Use. If the service area of the Landfill is determined to be a sub-area of the County, the County Department of Conservation and Development or Contra Costa Environmental Health may allow legal waste originating in areas of Contra Costa County, other than those stipulated in Section 5, to have access to the landfill for periods up to 180 days on an emergency basis. The department(s) may grant one extension for no longer than 180 days. The Board of Supervisors may allow the emergency use of the landfill to continue for any time period deemed necessary. 6.6 Hazardous Waste Screening and Management. See Condition 19. 6.7 Area of Origin Restrictions. See Condition 5. November 1, 2016 Contra Costa County Board of Supervisors 168 Page 6 7. LOAD INSPECTION 7.1 Eligible Vehicles and Loads. The Landfill operator shall screen loads to limit to the extent practicable the intake of ineligible waste. Prior to receiving waste, the Landfill operator shall prepare in writing a program for identifying eligible vehicles and screening loads at the Landfill entrance, random sampling and inspection for ineligible wastes, and checking loads at the Landfill disposal area. The Load Inspection program shall include inspection for hazardous wastes and procedures for their handling and off-site disposal consistent with the Contra Costa County Hazardous Waste Management Plan. The program shall be subject to the approval of Contra Costa Environmental Health and the County Conservation and Development Department. 7.2 Load Covering. The Landfill operator shall spot check all incoming waste- hauling vehicles for proper covering or containerization consistent with the requirements of Section 418-2.008(a) of the County Code. The operator shall identify any waste loads which are susceptible to littering or leakage because of the lack of covering, inadequate covering, or disrepair of screens, covers or containers. Customers delivering any such waste loads shall be required to provide evidence that corrective actions have been taken to effectively cover and contain waste loads (e.g. waste adequately secured with covers and containers in good repair) in order to be eligible to deliver waste loads in the future. Landfill operator shall track and report applicable details about the occurrences and corrective actions taken to the County Department of Conservation and Development annually. 8. ELIGIBLE REFUSE TRANSPORT VEHICLES 8.1 Eligible Vehicles. The Landfill operator shall admit only the following refuse transport vehicles: a) Transfer station trucks (vans). Transfer stations shall have a Waste Management Program, which includes hazardous waste screening and resource recovery operations. Program may be subject to the approval of the Board of Supervisors if deemed necessary for consistency with the Countywide Integrated Waste Management Plan. b) Demolition and construction material trucks hauling debris that would not be recycled or otherwise diverted from disposal if processed at a local Transfer Station. There are waste reduction requirements that apply to such wastes generated by businesses and industries, therefore the operator shall assist the County to help ensure compliance with such requirements or goals through implementation November 1, 2016 Contra Costa County Board of Supervisors 169 Page 7 and compliance with Conditions 8.5 – 8.7. c) Incinerated sewage sludge-hauling trucks originating at utilities. d) Sewage and water treatment plant sludge and other byproduct trucks with loads complying with San Francisco Regional Water Quality Control Boards solids-to-liquid requirements. e) Trucks hauling Designated Wastes approved for this landfill by the Regional Water Quality Control Board. f) Other specialized waste transport trucks, hauling wastes identified in the Landfill's Solid Waste Facilities Permit which cannot be feasibly processed to increase diversion through a Transfer Station. 8.2 Service Area Restriction. See Section 5. 8.3 Emergency Exemption. See Condition 6.5. 8.4 Reciprocal Use Exemption. See Condition 5.4. 8.5 Direct Haul. Only wastes in the prescribed vehicles which would not be recycled or otherwise diverted from disposal if processed through a local transfer station may be considered for direct haul pursuant to the Procedures specified in Condition 8.6. At least once per year, the Landfill operator shall submit an updated list of waste and material types recovered prior to transfer for disposal at the landfill if contained in loads delivered to any of the local transfer stations open to the public. The annual list shall be subject to the review and approval of the Department of Conservation and Development and is intended to be used when screening direct haul eligibility pursuant to Condition 8.6(g). Loads containing materials that will be used as cover or otherwise beneficially reused on-site and treated as diversion under the Integrated Waste Management Act may be direct hauled without going through a transfer station. New Conditions 8.5 – 8.8 do not take effect until 18 months from September 22, 2015, pursuant to the Board of Supervisors approval in conjunction with the Permit Review for Land Use Permit 2020-89. 8.6 Direct Haul Procedures. Direct haul process and materials shall be consistent with the Solid Waste Facility Permit (No. 07-AA-0032), this LUP, and applicable policies adopted by the Board of Supervisors including those identified in 8.6(k) below. The operator shall ensure new customers receive information consistent with i) and j) prior to gaining access to the site. The operator shall conduct screening procedures specified in a) through h) prior to allowing customers to direct haul waste/material loads to the landfill. Operator shall provide written confirmation that eligibility has been demonstrated consistent with these procedures prior to loads being accepted for disposal. Operator shall summarize results of direct haul November 1, 2016 Contra Costa County Board of Supervisors 170 Page 8 eligibility screening completed each quarter in the direct haul reports required under Condition 8.7. a) Name of company and physical location at which the waste or material was generated. b) Complete description of waste including chemical analysis and solids- to-liquid ratio when appropriate. c) Description of originator’s in-house waste inspection program(s) to ensure screening for hazardous and/or toxic materials or originator’s written confirmation that their practices comply with uniform waste inspection program prepared by the Landfill operator. d) Description of volume and expected frequency of waste to be hauled and a description of the specialized waste transport vehicle(s) to be utilized. e) Description of the waste originator’s in-house waste reduction and recycling program(s) or originator’s written confirmation that their practices comply with a uniform waste reduction and recycling plan to be prepared by Landfill operator and approved by the Department of Conservation and Development. f) Originator’s or transporter’s affirmation to adhere to County imposed haul route and peak hour hauling restrictions. g) Written confirmation by the Landfill operator that the waste or material is not on the approved annual list described in condition 8.5, and h) Written waste eligibility determination from Keller Canyon Landfill Company based on a) through g) above. i) Requirements of Keller Canyon Landfill Company describing contract for landfill use, rules and regulations of the landfill (e.g. on-site speed limit), prescribed haul route, load inspection program, driver training program, and any other such information as required. j) Requirements for proper load covering or containerization and consequences for non-compliance specified in Condition 7.2. k) Any other information required by the Director of Conservation and Development, or by the actions of the Board on August 11, 1992 October 27, 1992, November 24, 1992, August 17, 1993 and December 14, 1993. New Conditions 8.5 – 8.8 do not take effect until 18 months from September 22, 2015, pursuant to the Board of Supervisors approval in conjunction with the Permit Review for Land Use Permit 2020-89. November 1, 2016 Contra Costa County Board of Supervisors 171 Page 9 8.7 Direct Haul Reports. The Landfill operator shall submit quarterly direct haul reports to the Department of Conservation and Development. The quarterly reports shall contain details about all direct haul loads, including the date accepted, customer (company) name, waste type, tonnage, location and jurisdiction of waste/material origin (city and county) and end use (disposal, cover or other on-site beneficial reuse). Summarized results of all direct haul eligibility screening conducted during each period shall be submitted in conjunction with the quarterly waste origin reports. The quarterly reports shall also identify the total tonnage of municipal solid waste (Class III waste) received that quarter, total tonnage of Class II wastes received that quarter, and the percentage of total waste received which is characterized as Class II. If determined necessary by DCD, additional reporting information or more frequent reporting may be required in the future. New Conditions 8.5 – 8.8 do not take effect until 18 months from September 22, 2015, pursuant to the Board of Supervisors approval in conjunction with the Permit Review for Land Use Permit 2020-89. 8.8 Emergency Direct Haul. In the event that a natural disaster or other emergency prevents the timely processing of wastes through a transfer station before disposal at the landfill, such waste or loads may be considered for direct haul. The landfill operator shall submit a written request to the County Department of Conservation and Development when circumstances or conditions warrant, or may warrant, emergency direct haul to the landfill. The landfill operator shall not proceed with emergency direct haul until written approval has been provided by the Director of the Department of Conservation and Development. The landfill operator shall submit an incident report describing the basis for emergency direct haul and the contingency actions taken. New Conditions 8.5 – 8.8 do not take effect until 18 months from September 22, 2015, pursuant to the Board of Supervisors approval in conjunction with the Permit Review for Land Use Permit 2020-89. 9. OPERATING PARAMETERS 9.1 Hours of Operation. The Landfill operator shall not open the landfill to receive waste loads before 7:00 a.m. or after 7:00 p.m. Refuse shall be covered by 7:30 p.m. at which time working lights shall be extinguished. Entry and security lights shall be dimmed at 7:30 p.m. Other hours of opera- tion, within those parameters, may be specified by Contra Costa Environmental Health or in the Landfill's Solid Waste Facilities Permit. Special loads may be received at other times in accordance with procedures established by Contra Costa Environmental Health or the Department of Conservation & Development. The Director of Conservation and Development may administratively shorten November 1, 2016 Contra Costa County Board of Supervisors 172 Page 10 or extend the hours of operations prescribed above after consultation with the Landfill operator, Contra Costa Environmental Health, and the City of Pittsburg, after holding a public hearing to obtain the comments of other interested parties. To shorten the hours of operation, the Director of Conservation and Development shall find that the changes are needed to mitigate substantial noise, traffic, or similar impacts arising from the operation of the Landfill which were not known when this Land Use Permit was adopted. To extend the hours of operation, the Director of Conservation and Development shall find that longer hours will not cause traffic, noise, glare, or similar impacts of Landfill operations to substantially increase in the vicinity of the Landfill. Exceptions to this limitation may be granted in response to natural disasters or other emergencies if deemed warranted by the Director of Conservation and Development if required to address any applicable officially declared disaster. 9.2 Operating Days. The landfill shall remain open for operation six days a week except on Holidays. It shall close on Sundays. Exceptions to this limitation may be granted in response to natural disasters or other emergencies if deemed warranted by the Director of Conservation and Development. 9.3 Maximum Daily Tonnage. The landfill may accept for disposal a maximum of 3,500 tons of refuse per day. The Board of Supervisors shall review and revise, if necessary, the maximum allowable tonnages per day. If the Board establishes sub-County service areas, maximum tonnages for each landfill may be prorated to reflect their service areas. The Board may increase the maximum daily tonnages, if necessary, to reflect Reciprocal Capacity Agreements or emergency measures. Exceptions to this limitation may be granted in response to natural disasters or other emergencies if deemed warranted by the Director of Conservation and Development. The Landfill operator shall submit quarterly reports to the Department of Conservation and Development solely showing daily waste tonnage accepted for disposal. 9.4 Minimum Buffer Zone. The Landfill developer shall reserve a minimum buffer of 2,000 feet from the closest place of permanent waste placement to the closest existing residence on Jacqueline Drive. 9.5 Special Buffer Area. No residential housing shall be permitted at any time in the special buffer area. See Condition 23.2. 9.6 Dedication of Special Buffer Area. At the time of the submission of the landfill's Development and Improvement Plan, pursuant to Government Code Section 7050, the landfill owner shall offer to dedicate the fee title of the land within the Special Buffer Area to the County of Contra Costa for recordation. The County may accept the fee title and complete the November 1, 2016 Contra Costa County Board of Supervisors 173 Page 11 dedication subsequent to the opening of the landfill for the disposal of waste. In making the offer of dedication the Landfill owner may reserve the rights to carry out mitigation programs required by these Land Use Permit Conditions of Approval, and as may be further detailed in implementation plans required to be prepared by these Conditions within the Special Buffer Area. The Landfill operator may perform grading and make installations, such as drainage ditches within the Special Buffer Area related to the landfill facility, provided that the grading and installations are consistent with the approved final Development and Improvements Plan and do not impair the capability of the Area to accommodate agricultural grazing and provide habitat mitigation consistent with these Conditions of Approval. Similarly, the Landfill operator shall be allowed to carry out closure and post-closure activities related to the landfill or the Special Buffer Area provided that such activities are consistent with a County-approved closure plan and with the uses of the land allowed by these Conditions of Approval. The County may require the Landfill operator to maintain the Special Buffer Area, subsequent to dedication, at the operator's expense. Maintenance shall include security, weed control, erosion control and the provision of fire trails. 10. WASTE MEASUREMENT AND CHARACTERIZATION 10.1 Volume Estimation. The Landfill operator shall prepare reports annually estimating the remaining landfill site life (years) and capacity (cubic yards and tons). Reports shall be submitted to the Department of Conservation and Development by March 1st of each year. The Landfill operator shall also submit an initial topographic map prior to receiving wastes. 10.2 Scales. The Landfill developer shall install certified scale(s) at the landfill to weigh incoming and outgoing trucks. A weighing program, subject to approval by Contra Costa Environmental Health and Director of Weights and Measures, shall be implemented to monitor incoming wastes. 10.3 Waste Characterization. The Landfill operator shall participate with transfer station operators serving the landfill in a tracking and reporting program to characterize incoming wastes by generator (customer) name, type, amount, and originating community and perform detailed load inspections on vehicles according to a program specified by the Department of Conservation and Development. Reports shall be submitted to the Department of Conservation and Development on a quarterly basis on or before the landfill reporting deadlines specified in the Disposal Reporting regulations (Title 14). November 1, 2016 Contra Costa County Board of Supervisors 174 Page 12 11. ADMINISTRATION 11.1 Permit Review. The Landfill operator shall submit reports to the Department of Conservation and Development summarizing the compliance status for these Land Use Permit Conditions of Approval annually unless otherwise specified by the Director of Conservation and Development. The Board of Supervisors will hold annual public hearings to review the Conditions of Approval for this Land Use Permit for three years beginning one year after the commencement of operations of the Landfill. The Board may refer proposed changes to the Land Use Permit to the County Planning Commission for processing. Thereafter, the County Planning Commission shall hold public hearings on the Land Use Permit at three-year intervals. As a result of a review and public hearing, the County Planning Commission may recommend to the Board of Supervisors new or modified conditions to improve the public health, safety, and welfare or in response to court decisions or regulatory changes. Nothing in this condition shall preclude the Landfill owner from applying for amendments to the Land Use Permit at any time or preclude the County from addressing emergency situations or new requirements imposed by State or Federal legislation or the courts. 11.2 Local Advisory Committee. The Department of Conservation and Development shall organize, and the Landfill developer shall participate in a local advisory committee, consisting of elected representatives of local residents and neighborhood associations, to comment and advise on the development of the landfill and its operations. The Board of Supervisors may sanction the Local Advisory Committee as an official County committee. The committee shall be established as soon as reasonably possible after the Board of Supervisors' approval of this Land Use Permit, if such approval is forthcoming. Meetings shall be initiated following the approval of a Land Use Permit and shall be held at least quarterly through the first two years of landfill operation. Subsequently, meetings may be held annually, but with the provision for meetings on call by the chair or the written request of 3 or more members unless otherwise specified by the County Board of Supervisors. Contra Costa Environmental Health shall be notified at least 10 days in advance of all meetings. Subjects for consideration at meetings will include, but shall not be limited to safety and emergency procedures, landfill fill-related traffic problems, screening of visual impacts and problems of litter, odor, and noise control. Meeting agenda also may include discussion of reports on the landfill construction, operation and maintenance. The Landfill operator shall provide reasonable access to the landfill arranged through the Conservation and Development Department. A surcharge on the tipping fee may be used to fund the advisory group's operations. 11.3 Insurance and/or Bonding. The applicant shall provide the insurance and bonds specified by the units of government having approval authority over November 1, 2016 Contra Costa County Board of Supervisors 175 Page 13 the project. The applicant/operator is obligated to comply with additional County specified insurance and bonding requirements pursuant to Article 12 of the First Amended Landfill Franchise Agreement. Subjects may include continuity of landfill operation, non-compliance, emergency measures, construction performance, landscaping and closure. 11.4 Notification Program. The Landfill operator shall prepare and implement a program to notify potential customers and periodically remind existing customers of the landfill’s opening and closing times, and the conditions of its use, including waste reduction and recycling requirements, load covering requirements, site access regulations, truck maintenance to conserve fuel and a detailed list of prohibited hazardous wastes and alternative disposal options. Customers shall also be notified and periodically reminded of waste acceptance eligibility criteria so that refuse loads containing materials on the list approved annually pursuant to Condition 8.5 are not being brought directly to the landfill. The program should be prepared in conjunction with the operator(s) of the transfer station(s) serving the landfill consistent with the Board of Supervisors’ policies on direct haul (see Conditions 8.5 through 8.7). It shall be approved by the County Department of Conservation and Development. 11.5 Development Coordinator. The Landfill owner shall provide a fund to support a County Landfill Development Coordinator, if the County establishes the position, through the period of construction and landfill operations. The Coordinator shall be a staff member or a consultant. The owner shall make quarterly advance payments. The Landfill developer and operator shall provide such information as the Development Coordinator may require to review plans and installations under the purview of the County, except that any requirements for additional studies shall be subject to the approval of the County's Director of Community Development. 11.6 Compliance and Mitigation Monitoring Program. The Landfill operator shall fund the County Department of Conservation and Development’s program for monitoring of compliance with these Conditions of Approval and the Environmental Impact Report’s mitigation monitoring program. 11.7 Pre-Annexation Notification. If the Landfill owner decides to request annexation of the Landfill to a city, the owner shall notify the Board of Supervisors at least 180 days in advance of filing any application for such annexation. The Board may require the Landfill owner to consult with it or County staff to determine how solid waste management programs specified in these Conditions of Approval would be carried out subsequent to annexation. In no case shall the annexation relieve the Landfill operator of November 1, 2016 Contra Costa County Board of Supervisors 176 Page 14 the financial responsibilities, including payment to the County of mitigation fees, specified in these Conditions. 11.8 Fee and Surcharge Identification. The Landfill operator (permittee) shall not identify the costs of public agency (County, etc.) fees, charges, or surcharges on bills and receipts issued to landfill users without first obtaining the specific written approval of the County. 11.9 Interpretation of Conditions. The Conservation and Development Department Director is authorized to interpret these Conditions in the event that any clarification is needed. 11.10 Conditions Requiring Franchise. Conditions of Approval 4.2, Operative Date, and 13.4, Franchise Agreement Requirement, require a franchise or agreement to be established by this County. All of the terms of said franchise or agreement shall be subordinate to these Conditions of Approval, and these Conditions of Approval shall control in the case of any conflict unless otherwise provided for pursuant to Condition 2.3. There shall be no need to amend these Conditions of Approval or the franchise in the event of such a conflict. 11.11 Regulations Enforced by Other Agencies. Several of these Conditions of Approval relate, paraphrase or summarize laws and regulations which are imposed and enforced by other governmental agencies which have jurisdiction over particular aspects of this project. It is this Board's intent in adopting these Conditions of Approval to provide the applicant and the public with an overview of the scope of regulation applicable to this project and to provide this County with the authority to exercise enforcement power if deemed necessary in response to violations of such laws and regulations enforced by other agencies. Unless specifically stated in the Conditions of Approval, however, it is not this Board's intent to establish rules or regulations which are stricter than the laws or regulations which are applied to this project by the other agencies with jurisdiction over aspects of this project. If another agency primarily responsible for some aspect of this project finds that any action or inaction is in compliance with, or violates, any such law or regulation, that finding shall be conclusive. If these Conditions of Approval require some approval by any other agency and that agency declines to approve or disapprove the subject matter, such approval shall be deemed to have been given for purposes of these Conditions of Approval. 11.12 Required Expenditures. This Board does not intend, by requiring the applicant to fund various measures, to make any decision regarding whether or not, or how, any expenditures incurred may be recovered through the rate structure or otherwise by the applicant. Any such decision by this Board shall be reserved for its consideration in the franchise or agreement. No November 1, 2016 Contra Costa County Board of Supervisors 177 Page 15 inference regarding this issue is to be drawn from this Board's use of any particular terminology in these Conditions of Approval. 11.13 Designation of Authority. In any instance where a Condition of Approval provides that this Board will decide or act upon a certain matter, this Board may delegate the initial decision making or action with respect to that matter to the Director of Conservation and Development or such other designee as this Board determines to be appropriate, provided that there shall be a right of appeal to this Board from any decision to the Director of Conservation and Development or other designee. 12. RATE REVIEW 12.1 Rate Approval. a) The Board of Supervisors may at its discretion review and approve all rates charged by the landfill operator at the landfill to the extent allowed by the terms of the applicable Franchise Agreement. The rates established by the Board shall be the maximum rates. b) The landfill operator shall at all times maintain on file with the County, a current schedule of Base Rates and Gate Rates charged to each customer as required in Section 6.6 of the Landfill Franchise Agreement. c) As provided for in Condition 2.3, where there is an inconsistency between the requirement(s) of this or any other rate setting Condition in Section 12 and the terms of the Landfill Franchise Agreement which granted the operator sole discretion over setting the base gate rate charged to customers, the terms of the Landfill Franchise Agreement shall supersede the applicable language in Condition 12.1(a) and 12.2 - 12.6 until such inconsistency no longer exists pursuant to Condition 2.3(d). 12.2 Rate Review. If the Board of Supervisors elects to review and approve rates, it should be done annually in accordance with the rate review procedure established by the County. More frequent review of rates may occur if requested by the landfill operator and if the Board determines that changing circumstances warrant such review. The Board may also review rates more frequently if the Board determines that it is in the public interest to do so pursuant to the terms of the Franchise Agreement for the landfill. 12.3 Form and Content of Rate Review Application. The landfill operator shall submit its rate application in a form and content as specified by the County. The Landfill operator shall provide any relevant rate and cost information November 1, 2016 Contra Costa County Board of Supervisors 178 Page 16 requested by the County. Such application may require the landfill operator to submit the application on forms and/or using computer software provided by or specified by the County. The County shall have the right to inspect and audit all records of the landfill operators which support its rate review application. 12.4 Rate Application Guidelines. The rate application shall be designed to ensure reconciliation of rates with audited company financial statements; detailed year-to-year cost comparisons; documented guidelines for allowable expense categories, accounting methodologies, allowable management costs and other cost elements; unit usage and unit cost data on major expense items; calculation and reporting of company productivity statistics by cost category; and full documentation of assumptions and source materials. The rate application process shall also provide for comparative rate surveys with other similar operations. 12.5 Financial Statement. The landfill operator shall maintain full and complete accounting records in conformity with generally accepted accounting principals applied on a consistent basis. A financial statement for the proceeding fiscal year, in such form and providing such information as the Board may require, shall be submitted with each rate review application. The financial statement shall be prepared and certified by a Certified Public Accountant currently licensed to practice in the State of California. The County, through a Certified Public Accountant appointed by the County for that purpose, shall at all reasonable times have the right to inspect and audit the records of the landfill operator that supports the financial statements. The County reserves the right to determine which records are relevant. 12.6 Scope of Rates. The Board of Supervisors may require that the landfill operator include in its rates collection for purposes other than disposal including but not limited to, charges for funding of inspections, charges relating to origin of waste such as out-of-county waste, franchise or agreement fees, closure and postclosure maintenance of other landfills, solid waste management programs such as general litter pick-up, abandoned vehicle removal, solid waste planning, and any other conditions of approval. 13. FRANCHISE AGREEMENT 13.1 Franchise Compliance and Agreement. The Landfill operator shall be subject to the terms and conditions of any franchise or agreement established by the Board of Supervisors. A draft franchise or agreement shall be submitted with or before the Final Development and Improvements Plan. November 1, 2016 Contra Costa County Board of Supervisors 179 Page 17 13.2 Assignment. The landfill operator and the landfill owners shall not assign or subcontract the franchise or agreement, any part of the franchise or agreement or any obligation of the franchise or agreement without written prior consent of the Board of Supervisors. Unless otherwise specified in the franchise agreement, the term "assignment" shall include any dissolution, merger, consolidation or reorganization of the landfill's ownership or the sale or other transfer of the controlling percentage of the owner's stock in the landfill or the sale of 51% of the value of the assets of the landfill's owners. 13.3 Contents. The franchise or agreement may contain such provisions as the Board deems necessary, including but not limited to complete indemnification of the County, liability insurance by type and amount, performance bond by type and amount, rights of the County to acquire ownership of the landfill, funding for mitigation and reimbursement of County costs, funding for closure or post-closure costs, franchise or agreement fee fees) rate review and approval procedure and determination of and consequences of breaches of the franchise. 13.4 Requirement. Permitee shall not establish, operate or carry on the business of a solid waste facility pursuant to this permit unless and until it has been first granted a franchise (or entered an agreement with the Board of Supervisors). 13.5 County Discretion. Notwithstanding any other provision of this Permit, Permittee acknowledges that the County's discretion to grant or deny one or more said exclusive, non-exclusive or otherwise franchises or similar agreements is not limited or abridged in any manner by this Permit; and that this Permit does not require the approval of any such franchise or agreement. County reserves the right as part of the negotiation and entry of any such franchise or agreement to enter a public-private partnership with the Permitee for the project and/or to pursue the rights of the County to acquire ownership of the Landfill. 14. LAND USE PERMIT PLAN CONSTITUENTS 14.1 Initial Development and Improvements Plan. The Initial Development and Improvements Plan approved by this Land Use Permit, and modified by these Conditions of Approval, shall consist of the following schematic plans included in the applicant's January 31, 1989 entitlement application, the Keller Canyon Landfill Comprehensive Project Description (February 1989) and addendum (December 1989), and the 3-volume Site Characterization Report (September 1989). November 1, 2016 Contra Costa County Board of Supervisors 180 Page 18 a) Grading/Excavation Plans with fill limits for each phase. b) Layout for Groundwater Collection System. c) Liner System Cross-section and Installation Sequence. d) Leachate Collection System Layout Plan. e) Gas Collection Layout Plans for each phase. f) Surface Water Drainage Plan. g) Facilities Site Plan for Operations and Maintenance. h) Leachate, Landfill, Gas and Water Storage Facility. i) Landfill Access Road Plans Profiles, Typical Section. j) Bailey Road Plan and Typical Section. k) Landscape Facilities Site Plan for Operations and Maintenance. l) Landscape Plan for Leachate, Landfill Gas and Water Storage Facilities. m) Landscape Plan. 14.2 Regulatory Agency Approvals. Subsequent to the approval of this Land Use Permit, the Landfill Developer shall obtain approvals from the regulatory agencies having jurisdiction over the project, and obtain their detailed requirements for building, serving, and operating the Landfill. The approvals shall include, but are not limited to: a) Waste Discharge Requirements from the Regional Water Quality Control Board. b) Authority to Construct (and Authority to Operate Requirements) from the Bay Area Air Quality Management District. c) Wetland Modification Permit from the Army Corps of Engineers. d) Streambed Alteration Agreement from the State Department of Fish and Wildlife. The Landfill developer shall notify the Department of Conservation and Development if proposed or adopted permit conditions or requirements of other regulatory agencies do not appear to be consistent with this Land Use Permit or the Landfill's Environmental Impact Report. The Landfill operator shall submit to the County copies of all new and modified permits or entitlements at the time each is issued or approved by the applicable regulatory agency. 14.3 Improvements Requirements. Subsequent to the approval of this Land Use Permit, the Landfill developer shall obtain approvals from the agencies, utilities, and parties having jurisdiction or control over the on-site and off-site improvements required by this Land Use Permit or by agencies having regulatory jurisdiction over the project. The Landfill developer shall notify the Conservation and Development Department if proposed or adopted Condi- tions or requirements do not appear to be consistent with this Land Use November 1, 2016 Contra Costa County Board of Supervisors 181 Page 19 Permit or the Landfill's Environmental Impact Report. 15. DEVELOPMENT AND IMPROVEMENTS PLAN 15.1 Final Development and Improvements Plan. Subsequent to the approval of the Land Use Permit but prior to the commencement of any construction, the Landfill developer shall submit a Development and Improvements Plan to the Conservation and Development Department and obtain the approval of the Director of Community Development. The Development and Improvements Plan shall be consistent with the project approved by the Land Use Permit, but prepared to a level of detail appropriate for the review of the engineering and construction of the project's on-site and off-site improvements. It shall be internally consistent with the project's Environmental Impact Report findings, these Conditions of Approval, regulatory agencies and others having discretionary approvals over the project, and the Solid Waste Facilities Permit issued by Contra Costa Environmental Health. The Conservation and Development Department will coordinate the review of the plan by Contra Costa Environmental Health, the Public Works Department, and other appropriate units of government. The Landfill developer shall comply with all provisions of the final Developments and Improvements Plan. The Development and Improvements Plan shall include: a) Site Development Plan, as described in the following sections. b) A Surface Water Management and Sediment Control Plan, (Section 18). c) An Agricultural and Habitat Enhancement Plan, (Section 23). d) A Waste Reduction and Resource Recovery Program, (Section 31). e) A Landscape (screening) Plan, (Section 22). f) A Landfill Gas Management/Air Quality Monitoring/Odor Control Plan, Section 20). g) A Leachate Management Plan, (Section 17). h) A Site Services and Utilities Plan (Section 30). i) A Traffic/Circulation Plan, (Section 29). 15.2 In approving the Development and Improvements Plan, the Conservation and Development Department Director may allow the Landfill developer to phase construction of landfill modules and other features, except where timing is specified in these conditions. The submittal of the Development and Improvements Plan components may reflect this phasing. November 1, 2016 Contra Costa County Board of Supervisors 182 Page 20 16. SLOPE AND SEISMIC STABILITY 16.1 Landfill Slopes Objective. Landfill slopes shall be engineered to provide static and dynamic (seismic) stability under design criteria for Class II Landfills. 16.2 Seismic Design. The Landfill, its drainage features and operating components (lifts, berms, liners, sediment pond, leachate and gas collection systems and major stockpiles) shall be designed to withstand earthquakes as specified in applicable regulations. The Landfill developer shall utilize a MCE (design earthquake) specified by the San Francisco Regional Water Quality Control Board. The Landfill developer shall provide substantiation in the Final Development and Improvements Plan that the Landfill design will withstand the MCE. 16.3 Landslide Study. The Landfill developer shall employ a licensed geo- technical consultant to conduct a supplementary study of landslides and slope stability in areas of the site affected by Landfill and improvements grading. The study shall be performed by a licensed geotechnical professional. The study shall be subject to the approval of the County and the San Francisco Regional Water Quality Control Board. The Landfill developer shall incorporate the results of the study into the site grading program and the designs of overlying structures, which shall be included in the Development and Improvements Plan. 16.4 Geotechnical Inspector. The Landfill operator shall fund the costs of an independent geotechnical consultant, who shall be selected by and be responsible to the County. The Inspector shall inspect the installation and condition of liners, leachate control facilities and other installations, identified by the County, as they are installed and periodically thereafter as directed by the County. This provision shall remain in force over the life of the landfill. 16.5 Landfill Design Stability. The Landfill developer shall provide a static and dynamic stability analysis of the final engineering design of the Landfill and its appurtenant improvements. The stability analysis method and the resulting analysis shall be approved by the County Conservation and Development Department and the San Francisco Regional Water Quality Control Board and included in the Final Development and Improvements Plan. 16.6 Slope Monitoring. The Landfill operator shall install and maintain slope monitoring stakes on landslides and sensitive slopes which could affect an operating Landfill. The monitoring program shall be approved by the County Department of Conservation and Development. November 1, 2016 Contra Costa County Board of Supervisors 183 Page 21 16.7 Settlement Program. The Landfill developer shall implement a program to prevent fill settlement and an inspection program to detect and correct settlement problems. The developer shall compact the refuse and cover materials to maximum strength and design and maintain the necessary slope gradient to ensure proper surface water drainage. A network of settlement platforms shall be installed to monitor fill settlement at critical points. The station specifications and locations shall be included in the Improvements and Development Plan. The Settlement program shall be subject to the approval of the County Conservation and Development Department and the San Francisco Regional Water Quality Control Board. 16.8 Emergency Landslide and Earthquake Program. The Landfill operator shall prepare and implement an emergency program for inspecting the Landfill facility, dealing with failures and providing for uninterrupted refuse handling for implementation following a landslide and/or earthquake. The program shall be subject to the approval of the County Department of Conservation and Development, Contra Costa Environmental Health and the Regional Water Quality Control Board. 16.9 Settlement Pond Embankment Design. The Landfill developer shall design the settlement pond to control foundation seepage through the means of a filter or other materials. 16.10 Settlement Pond(s) Monitoring Program. The Landfill operator shall prepare and implement a failure prevention and warning system, including daily monitoring and visual inspection, for the sedimentation ponds. The program shall be approved by the County Conservation and Development Department and shall be included in the Development and Improvements Plan. 16.11 Stockpile Stability. Commencing with the onset of stockpiling, the Landfill operator shall continually analyze daily cover material stockpiles for stability to determine allowable heights and/or slopes. The results shall be available to the County Conservation and Development Department and Contra Costa Environmental Health on demand. 16.12 Unstable Areas. Areas with landslide potential to affect landfill operations shall be stabilized through excavation or other methods such as compacting or the construction of retaining walls. Grading operations shall be performed in a manner which shall not destabilize slopes. 17. GROUNDWATER PROTECTION 17.1 Groundwater Protection Objective. The Landfill shall not impair the November 1, 2016 Contra Costa County Board of Supervisors 184 Page 22 beneficial uses of groundwater on the Landfill site or in its vicinity. The design and monitoring of the Landfill shall be based upon the assumption of the existence of high permeability interconnecting cracks and fissures in the underlying strata allowing the potential of groundwater transmission. 17.2 Landfill Liner. The Landfill developer shall install a engineered liner system, including a clay liner and a high-density polyethylene liner, which meets State Class II Landfill standards. The liner shall be approved by the San Francisco Bay Regional Water Quality Control Board and its specifications and design shall be included in the Development and Improvements Plan. The liner shall be designed to withstand the Maximum Credible Earthquake as specified by the Regional Water quality Control Board. See Section 16. 17.3 Leachate Collection System. The Landfill developer shall install a leachate collection system which shall meet State Class II standards. The leachate collection system shall be approved by the San Francisco Bay Regional Water Quality Control Board, and its specifications and design shall be included in the Development and Improvements Plan. Leachate shall be contained by a double liner system consisting of a two-foot thick layer of clay overlain by a synthetic membrane liner. Enclosed storage tank design for leachate treatment shall meet hazardous waste storage requirements, which includes a double liner system with perimeter berms. An emergency connector shall be installed between the pre- and post-treatment tanks in the event of an overflow situation. A tanker truck shall be readily available for emergency purposes. Measures shall be taken to limit leachate formation, such as prompt covering of waste and provision of surface water drainage away from landfill areas. 17.4 Surface Drainage System. Water collected in the underdrain system beneath the landfill shall be monitored on a regular basis specified by the San Francisco Regional Water Quality Control Board. If contaminated, this water shall be treated as leachate. See Section 18.2. 17.5 Groundwater Monitoring. The Landfill developer shall install a groundwater monitoring system and implement a monitoring program, as required by the San Francisco Bay Regional Water Quality Control Board. The monitoring stations' specifications, locations, and their frequency of monitoring shall be included in the Development and Improvements Plan. The proposed monitoring program shall be subject to review by Contra Costa Environmental Health and the County Conservation and Development Department. 17.6 Downstream Well Monitoring. . The groundwater monitoring program shall include selected wells down gradient from the site. The wells shall be subject to approval by the San Francisco Regional Water Quality Control November 1, 2016 Contra Costa County Board of Supervisors 185 Page 23 Board. The Landfill operator shall sample and analyze water from these wells as required by the Regional Water Quality Control Board. The location of these wells shall be identified on the Development and Improvements Plan. 17.7 Baseline Water Characterization. The Landfill developer shall conduct a groundwater characterization study for at least a one-year period following the approval of the Land Use Permit. The procedures for the study shall be specified by the San Francisco Bay Water Quality Control Board and Contra Costa Environmental Health. 17.8 Liquid Waste Disposal. The Landfill operator shall comply with the requirements of the Regional Water Quality Control Board for disposal of de- watered sewage and other utilities' sludges in the Landfill to prevent excess liquid concentrations. The Landfill operator shall not accept other liquid wastes. 17.9 Drainage Grading. The Landfill developer shall grade completed fill areas to convey surface run-off to ditches at the fill perimeter to limit infiltration into the Landfill. The grading specifications shall be included in the Development and Improvements Plan. 17.10 Leachate Management. The Landfill operator may reapply leachate removed from the leachate collection sumps to the Landfill for absorption by solid waste, or arrange for its transportation (pretreated if necessary) to an appropriate treatment and disposal facility. If leachate is returned to the fill area, it shall be injected under the Landfill's cover rather than applied over its surface. The return of leachate to the Landfill shall be subject to the solids- to-liquids ratio restrictions defined by the San Francisco Bay Regional Water Quality Control Board and Contra Costa Environmental Health. If leachate is transported to an off-site disposal/treatment facility, it shall be pretreated on-site to meet all requirements of such facility before transport. If leachate build up becomes a problem, Contra Costa Environmental Health may require additional remedial measures, such as the placement of more soil cover, or the installment of a low-permeability earthen or synthetic cover. The Leachate Management Program shall be included as part of the Site Design Plan. 17.11 Water Balance Calculations. The Landfill operator shall provide water balance calculations, when requested by the Regional Water Quality Control Board or other applicable regulatory agency, to evaluate intermediate stages of Landfill operation to ensure the maintenance of a proper solids-to-liquid ratio. 17.12 Leachate Holding Tanks. Holding tanks for leachate shall be tested to November 1, 2016 Contra Costa County Board of Supervisors 186 Page 24 ensure chemical compatibility to prevent chemical degradation of said tanks. The Landfill developer shall submit test results to the Regional Water Quality Control Board and Contra Costa Environmental Health, prior to the submission of the Development and Improvements Plan. 17.13 On-Site Water Supply Wells. The Landfill developer shall construct the proposed on-site water supply wells after a hydro-geologic investigation has determined flow direction and relationship between water bearing strata if any. Water supply wells shall utilize separate water bearing strata, and shall be sealed to prevent communication between shallow and deep ground water. The locations and characteristics of water supply wells shall be described in the Development and Improvements Plan, and shall be subject to Contra Costa Environmental Health and San Francisco Regional Water Quality Control Board approval. Pump tests shall be provided for on-site wells located within 500 feet of any domestic well to evaluate interference between wells. 17.14 Off-Site Water Well Contamination. If the water quality of nearby domestic water supplies is impaired by Landfill leachate, the Landfill operator shall take immediate remedial action that is acceptable to Contra Costa Environmental Health and the San Francisco Regional Water Quality Control Board. The source of contamination shall be identified and immediately repaired. Remedial measures shall include but are not limited to extraction wells and slurry walls. The Landfill operator may be required to replace the impaired water supply. 17.15 Liner Installation Inspection. See Condition 16.4. 17.16 Secondary Containment. The Landfill developer shall construct a secondary containment system capable of containing 1.5 times the volume of each leachate-holding tank. 17.17 Working Face. The Landfill operator shall maintain a maximum daily working face of 3 acres or less in order to minimize surface water infiltration to the refuse, as well as to control dust and erosion, prevent vector proliferation, and minimize visual impacts. Exceptions to this limitation may be granted in response to natural disasters or other emergencies if deemed to be warranted by the Director of Conservation and Development. 18. SURFACE WATER PROTECTION 18.1 Surface Water Protection Objective. The Landfill shall not impair the beneficial uses of water bodies in the vicinity of the Landfill site. November 1, 2016 Contra Costa County Board of Supervisors 187 Page 25 18.2 Surface Drainage System. The Landfill operator shall install and maintain a Landfill surface drainage system which shall be designed to meet State Class II standards. It shall accommodate a 1,000-year, 24-hour design storm, as specified by the County Public Works Department and the San Francisco Regional Water Quality Control Board (SFRWQCB). The drainage system shall convey surface water around the active fill area without contacting the working face or any solid waste. The surface drainage system shall be approved by the SFRWQCB and the County Department of Conservation and Development and included in the Development and Improvements Plan. Surface flow shall be evaluated further with groundwater levels and precipitation factors prior to construction, and findings incorporated into the final landfill design in order to lessen impacts to surface water flow. Flow rates and groundwater levels shall be monitored through the life of the landfill. If loss of surface flow is determined to have unforeseen impacts, a like amount of water shall be provided. 18.3 Creek Protection. The landfill shall be designed so leachate and other contaminated water does not flow into Lawlor Creek. See Section 23.3. 18.4 Surface Water Management and Sediment Control Plan. The Landfill developer shall prepare and implement a Surface Water Management and Sediment Control Plan, which shall be subject to the approval of the County Department of Conservation and Development. The plan shall include a Stability Analysis of proposed cut and fill slopes, and shall prevent substantial erosion on slopes on the project site and reduce the amounts of water-borne materials from reaching surface waters. It shall include the components listed below, and it shall be included in the Final Improvements and Development Plan. a) Primary Grading. The Landfill developer shall perform primary grading for the project's fill modules, cover, roads, paved areas, building sites, and the construction of site slopes during the April through October low rainfall season. b) Temporary Flow Restriction. If grading must be done during rainy periods, or if erosion is occurring on previously graded areas, the Landfill developer shall take corrective actions, which may include the installation of ground cloth or the placement of hay bales. c) Ground Cover. The Landfill developer shall plant ground over on graded areas which are not to be developed within 90 days. The ground cover shall be consistent with the Landscaping Plan. d) Ditch/Swale Liners. The Landfill developer shall line any ditches and swales for conveying surface runoff across sanitary Landfill areas to limit water infiltration. Drainage-ways across other areas shall be lined or planted to limit erosion. November 1, 2016 Contra Costa County Board of Supervisors 188 Page 26 e) Sedimentation Ponds. The Landfill developer shall install and maintain a sedimentation pond system prior to other landfill develop- ment to hold and process drainage from the Landfill property which shall be designed to withstand the 1,000-year, 24-hour design storm and Maximum Credible Earthquake event. The Landfill developer shall develop a program for monitoring storage volumes in the sedimentation ponds and releasing water depending on expected rainfall. Flow rates for downstream discharge shall not exceed the 25-year, 24-hour design storm. The program shall include a preventive maintenance program which shall include a program for clearing of sedimentation ponds and maintenance of perimeter ditches and vegetative cover. The owner shall submit documentation to the Department of Conservation and Development to demonstrate that basin maintenance (e.g. dredging) has been completed as needed or required prior to the start of the rainy season (October 15th). The program shall be subject to approval from the County Department of Conservation and Development, Contra Costa Environmental Health, Public Works Department, and the San Francisco Regional Water Quality Control Board. The efficacy of the Landfill surface water control system in reducing downstream flooding shall be addressed in the annual and triennial reviews required by Condition 11.1. f) Runoff Conveyance. Erosion to ditches or gullys used to convey runoff shall be corrected by use of appropriate measures such as energy dissipators or rip rap. g) Equalization Basin. Water in contact with the working face area of the landfill shall be discharged into an equalization basin, monitored, and treated if necessary. 18.5 Monitoring. The Landfill developer shall prepare and implement a surface water monitoring program to check for possible contamination of off-site surface water drainage facilities. Baseline water quality shall be determined prior to project implementation. Sedimentation pond outflow shall be monitored. The monitoring program shall be subject to approval of Contra Costa Environmental Health, the County Conservation and Development Department, and the Regional Water Quality Control Board. 19. HAZARDOUS WASTE 19.1 Hazardous Waste Ineligible. See Section 6.4. 19.2 Load Inspection. See Condition 7.1 November 1, 2016 Contra Costa County Board of Supervisors 189 Page 27 19.3 Household Hazardous Waste Program. The Landfill operator shall develop a household hazardous waste collection and management program for the service area which is consistent with the County Hazardous Waste Management Plan and with the County Integrated Solid Waste Management Plan. The program shall be subject to the approval of the Contra Costa Environmental Health and Conservation and Development Departments. The household hazardous waste shall be managed in accordance with the "Waste Minimization Hierarchy" identified in the County Hazardous Waste Management Plan. The operator is encouraged to develop the program in cooperation with other waste management facilities and collection services. The proposed program, along with a schedule of proposed costs and funding sources, shall be submitted to the County departments no later than 6 months prior to the opening of the landfill. The program shall include mechanisms for removing household hazardous waste from the waste stream which arrives at the facility. If the household hazardous waste program (or a version of it) is approved by the County Board of Supervisors, the Landfill operator shall implement it. The Landfill household hazardous waste program shall include a public information and education program approved by the County Health Services Department/County Hazardous Materials Commission for notifying facility users and households in its service area of what constitutes hazardous waste and how such wastes are to be disposed of. The household hazardous waste program shall be amended if required by the County Board of Supervisors in their review of the Land Use Permit. 19.4 Hazardous Waste Pre-screening. The landfill entrance load screening procedures and a manual load check program during unloading operations shall be included in the load screening program required under Condition 7.1. Landfill employees shall be instructed to investigate suspicious containers for hazardous materials during bulldozing and other activities. Any hazardous materials found shall be set aside for proper collection and disposal. 19.5 Regulatory Agency Approvals. The collection and storage of toxic and hazardous wastes pursuant to this section shall be subject to County Health Services Department’s Hazardous Materials Division, State Department of Health Services, and other regulatory agency approvals. 20. AIR QUALITY PROTECTION 20.1 Prevention of Air Quality Deterioration. The Landfill operator shall manage the facility in a manner that does not result in the significant deterioration of air quality in the vicinity of the site or in the Bay Area. The condition shall be interpreted as a requirement that the Landfill comply with terms of the November 1, 2016 Contra Costa County Board of Supervisors 190 Page 28 Authority to Construct Permit to Operate permits issued by the Bay Area Air Quality Management District. 20.2 Odor Containment. The Landfill operator shall operate the Landfill in a manner that prevents odors from being detected off-site, pursuant to Regulations 7-101 and 7-102 of the Bay Area Air Quality Management District. If odors are reported to Contra Costa Environmental Health, or reports are relayed from the Bay Area Air Quality Management District, the Department of Conservation and Development or Contra Costa Environmental Health may require additional physical improvements or management practices as necessary to alleviate the problem. Contra Costa Environmental Health shall have the authority to cease disposal at a particular area of the Landfill, to control odors. A small daily working face (3 acres or less) shall be maintained. The leachate treatment system shall be enclosed and properly maintained to control odors from leachate. The landfill gas collection system and flare shall utilize BACT to reduce landfill gas as a source of toxics and odor. The Landfill operator shall implement Best Management Practices of the industry to minimize odors from operations and emissions from equipment. If the operator is contacted about odors being detected off- site, the date, time and description of the odor complaint shall be logged and investigated promptly to expedite implementation of any necessary corrective action by the landfill operator. The Landfill operator shall contact Contra Costa Environmental Health or the Bay Area Air Quality Management District at minimum of once per year to obtain any information possible about odor complaints received by each agency. Any odor complaints received by the Landfill operator, Contra Costa Environmental Health or the Bay Area Air Quality Management District shall be included in the annual Activities Report required under the Landfill’s Franchise Agreement unless otherwise specified by the Director of Conservation and Development. The landfill operator shall provide a means for receiving after hours odor complaints. Complaints shall be promptly investigated (after hours investigations required if/when multiple after hours complaints received on the same day or on multiple consecutive days) to identify whether the source of the odor is on the landfill site, in which case the problem should be corrected in a timely manner. A response to the person lodging the complaint shall be made within 48 hours and copied to the Department of Conservation and Development, detailing the problem and remedial action taken. 20.3 Cover Frequency. The Landfill operator shall cover newly disposed refuse with compacted soil or other cover material meeting state regulatory require- ments enforced by Contra Costa Environmental Health and CalRecycle and approved in writing by the Department of Conservation and Development. November 1, 2016 Contra Costa County Board of Supervisors 191 Page 29 All working faces of the Landfill shall be covered by the end of the working day. Intermediate cover, meeting the requirements of the State shall be applied over each layer of cells ("lift"). The type of cover material and frequency of cover shall be modified in order to control odor, litter or birds, if necessary, or if required by the Director of Conservation and Development or the Landfill's Solid Waste Facilities Permit. 20.4 Odoriferous Loads. The Landfill operator shall identify potentially odoriferous loads prior to acceptance and make any arrangements needed to ensure that disposal of odoriferous loads is managed to avoid off-site detection, which may involve covering such incoming loads immediately. 20.5 Dust Suppressants. The Landfill operator shall apply water or proven environmentally safe dust suppressants at least twice daily to working faces of the landfill, unpaved access roads, storage pile disturbances and construction areas as determined to be necessary by Contra Costa Environmental Health. Contra Costa Environmental Health may require sprinklering more frequently for control of particulates. 20.6 Area of Operations. See Conditions 17.17 and 22.10. 20.7 Air Flow Monitoring. The Landfill operator shall monitor air flow on the site upon commencement of operations and shall provide background meteorological conditions including wind direction, wind velocity, and temperature. After the Landfill is in operation, data shall be used to correlate odor, dust, or litter management with meteorological conditions. Air flow monitoring reports shall be submitted or made available to the Contra Costa Environmental Health and the Department of Conservation and Development upon request. 20.8 Contingency Program. Prior to the start of filling operations, Landfill operator shall prepare a "bad days" contingency program for managing the Landfill during periods of unusual wind speeds or directions, rainfall or drought or other atypical situations. It shall apply specific site monitoring information. The Landfill operator shall consider the comments of the City of Pittsburg and consult with the Bay Area Air Quality Management District and the Regional Water Quality Control Board. The program shall be approved by the Department of Conservation and Development and Contra Costa Environmental Health, and it may be revised from time to time. See Condition 25.4. 20.9 Revegetation. The Landfill operator shall revegetate completed Landfill areas. Revegetation shall be in accordance with the Development and Improvements Plan and shall be consistent with State and local water conservation landscaping requirements. Intermediate and final cover areas November 1, 2016 Contra Costa County Board of Supervisors 192 Page 30 shall be reseeded with native grasses immediately. Excavations shall be reseeded with native grasses or filled immediately. Operating areas which will not be used for fill or construction for 90 days or longer shall be planted for dust and erosion control and for aesthetic purposes. Landfill operator shall provide the County Conservation and Development Department with written notice and documentation (e.g. photographs) of any inactive unvegetated areas of disturbance not being reseeded immediately whether due to on-site activity associated with the landfill (construction or operations) or naturally occurring (landslides, etc.). The Director of Conservation and Development may require that revegetation notices be submitted more frequently and/or on a fixed schedule. 20.10 Tree and Shrub Planting. The Landfill developer shall plant trees and shrubs downwind of the Landfill to aid in trapping dust. The planting plan shall be included in the Landscaping plan component of the Development and Improvements Plan. 20.11 Gas Control and Collection. The Landfill operator shall install a Landfill gas control collection system in accordance with the regulations of the Bay Area Air Quality Management District. The system shall have the capacity to operate in an active mode, using a mechanical vacuum, to withdraw gas from the Landfill. The system shall be operated in an active mode as soon as practical. The gas control and collection system shall be installed concurrently with the placement of wastes in the Landfill and shall be ready for operation when gas is produced. The gas collection and related recovery system shall utilize BACT and shall be subject to the approval of the Bay Air Quality Management District and County Conservation and Development Department and it shall be included in the Development and Improvements Plan. 20.12 Landfill Gas Processing. The Landfill developer shall install a flaring mechanism, in accordance with Bay Area Air Quality Management District guidelines/regulations, to combust collected landfill gas. The flare shall be of the nonilluminous type. Best Available Control Technology (BACT) shall be used, as defined and approved by the Bay Area Air Quality Management District. The flare shall be installed with staged combustion, operated under fuel-rich conditions, and be designed with flue gas recirculation. 20.13 Methane Recovery. The Landfill operator shall install a methane recovery system simultaneously with the construction of the gas collection system, preferably utilizing the Landfill gas to produce energy when the Landfill has developed enough gas to justify recovery. When required by the County Conservation and Development Department, the Landfill operator shall conduct a study to determine how methane could be recovered from the gas and used for fuel or as a commodity. November 1, 2016 Contra Costa County Board of Supervisors 193 Page 31 20.14 Gas Monitoring. The Landfill developer shall install gas migration detection probes and wells along the boundary of the Landfill footprint, near on-site buildings, and in other locations specified by the Bay Area Air Quality Management District or Contra Costa Environmental Health to monitor for subsurface and surface gas migration. The gas monitoring stations shall be described in the Development and Improvements Plan approved by the County Conservation and Development Department. If gas migration is found, the Landfill operator shall notify the County and take remedial actions. Training of employees for detection of gas migration shall be included in the employee training program. 20.15 Lateral Gas Barriers. The Landfill developer shall install a gas barrier or gas collection area on side slopes of the Landfill to prevent lateral gas migration through the sides of the Landfill. The barrier or gas collection area shall be approved by the Bay Area Air Quality Management District and shall be included in the Development and Improvements Plan. 20.16 Settlement Protection. The Landfill developer shall use flexible piping and lightweight backfill for the Landfill gas collection system to ensure that settlement of the fill will not affect operation of the system. 20.17 Landfill Gas Testing. The Landfill operator shall test Landfill gas for its toxic composition and for toxic constituents. The testing program shall be subject to the approvals of the Bay Area Air Quality Management District, Contra Costa Environmental Health and the Department of Conservation and Development. The Landfill operator shall provide the results to the County Department of Conservation and Development and Contra Costa Environmental Health on a bi-annual basis unless a more frequent interval is specified in the Solid Waste Facilities Permit. 20.18 Leachate Disposal. See Condition 17.10. 20.19 Cell Re-Opening. Previously-closed cells shall not be reopened without permission from Contra Costa Environmental Health. The Department of Conservation and Development shall be notified of any occurrence that potentially necessitates that one or more cells be re-opened. 20.20 Fissure Repair. The Landfill operator shall inspect the Landfill daily. Surface cracks, fissures, eroded areas, or inadequately covered areas on the Landfill may require repairs within 24 hours. The Department of Conservation and Development shall be notified in writing at the time the operator identifies any substantial surface cracks or fissures requiring repairs beyond the placement and compaction of additional clean soil. Photo of the crack should accompany the written notice which describes he November 1, 2016 Contra Costa County Board of Supervisors 194 Page 32 expected cause and corrective action plans and repair schedule. This activity shall be included in the employee training program. 20.21 Permanent Road Paving. The Landfill developer shall pave and maintain permanent access roads to control dust. A road used for one year or longer shall be considered to be a permanent road. Road construction shall be described in the Development and Improvements Plan. 20.22 Temporary Road Paving. The Landfill developer shall pave and maintain temporary road with gravel or crushed aggregate. Temporary roads shall be wetted or chemically treated when necessary to control dust. Road construction shall be described in the Development and Improvements Plan. 20.23 Speed Limits. The Landfill operator shall enforce speed limits set by the Contra Costa Environmental Health on internal site roads. The Landfill operator shall install appropriate signs and speed control devices. The maximum internal on-site speed limit shall be 20 mph unless otherwise specified by Contra Costa Environmental Health. 20.24 Equipment Maintenance. The Landfill operator shall maintain Landfill equipment in optimum working order to ensure that vehicle emissions are controlled and equipment shall be fitted with spark arrestors so potential for causing fires is minimized. Equipment shall not be left idling when not in use. Maintenance records shall be kept on all pieces of Landfill equipment. The records are subject to review by Contra Costa Environmental Health. Equipment shall be stored, serviced, and repaired in a maintenance area designated in the Development and Improvements Plan and approved by the County Conservation and Development Department. 21. NOISE CONTROL 21.1 Noise Control Objective. The Landfill operator shall manage the facility in a manner that minimizes noise impacts to area residents. 21.2 Noise Monitoring Program. The Landfill operator shall prepare and implement a noise monitoring and abatement program, which shall be approved by the County Department of Conservation and Development and Contra Costa Environmental Health. The program shall monitor noise levels at sensitive receptor locations, one West of Bailey Road and South of West Leland Road, one near Bailey north of West Leland, and another in the Jacqueline Drive area south of West Leland Road. The Director of Conservation and Development may specify other monitoring locations. Noise monitoring reports shall be submitted to the County Conservation and Development Department on a quarterly basis unless otherwise specified by November 1, 2016 Contra Costa County Board of Supervisors 195 Page 33 the Director of Conservation and Development. If the monitoring noise levels at the Landfill boundary line or other monitored location exceed 60 dBA during daylight hours, or 50 dBA during the evening or at night, the County may require the operator to institute additional noise reduction measures to bring noise emanating from the Landfill to the forementioned levels or less. 21.3 Toe Berm. See Condition 22.3. 21.4 Mitigation/Lift-Level Berms. See Condition 22.4 21.5 Construction Hours. See Condition 32.1. 21.6 Truck Noise Suppression. The Landfill operator shall require transfer trucks and other waste hauling vehicles using the facility to be equipped with factory approved noise suppression equipment, including engine compartment insulation. The Landfill operator shall request the California Highway Patrol actively enforce muffler and vehicle noise standards as required in the California Vehicle Code if, for any reason, noise from heavy trucks becomes a source of complaints in the project area, whether project- related or not. Transfer trucks and other waste hauling vehicles with faulty mufflers shall be denied access to the landfill after one warning by a landfill operator at the landfill entrance. 21.7 Landfill Vehicles. The Landfill operator shall provide Landfill equipment with the best available noise suppressing equipment to minimize sound generation. 21.8 Gas Flare Muffling. If flaring is used to dispose of Landfill gas, the flares shall be contained in noise and glare-reducing housing. The housing shall be subject to the approval of the Contra Costa Environmental Health and Conservation and Development Departments and the Bay Area Air Quality Management District. 22. VISUAL QUALITY 22.1 Visual Quality Objective. The Landfill developer shall construct and operate the facility in such a manner that the high visual value of the surrounding area is maintained. 22.2 Landscape Plan. The Landfill developer shall prepare and implement a site Landscaping Plan. The plan shall enhance the site's visual values as open space and its functional values as wildlife habitat. It shall minimize the visual impacts of the landfill operations and appurtenant facilities through revegetation and landscape screening. The plan shall show the plant November 1, 2016 Contra Costa County Board of Supervisors 196 Page 34 species, size, and locations to be used to blend in with the existing natural vegetation. Natural, drought tolerant species shall be used, in accordance with State and local water conservation landscaping requirements. A landscape maintenance program shall be part of the plan. A Weed Monitoring and Control Program shall be included, containing a listing of noxious weeds, a monitoring program, and abatement measure options. A Landscape Plan shall be included in the Development and Improvements Plan. The Landscape Plan shall assure no visual impact on the Cities of Concord and Clayton consistent with the Environmental Impact Report. 22.3 Toe Berm. The Landfill developer shall install the first phase of the toe berm prior to other landfill construction and development of the Landfill. Other sections of the toe berm shall be installed in stages (see condition 32.4). The toe berm shall be contoured to blend with existing topography. It shall be designed to screen the landfill access road. It shall be revegetated immediately with native grasses and other vegetation to blend in with the surrounding area. 22.4 Mitigation Berms. The Landfill developer shall install landscaped mitigation berms (lift-level peripheral berms) at the face of each lift in areas visible off the Landfill site, before beginning refuse disposal on the lift. The berms shall be landscaped to blend with existing terrain. Specific heights for the initial toe berm and each of its phases shall be established in the Final Development and Improvements Plan (Condition 15.1). 22.5 Lawlor Creek Corridor Plan. See Condition 23.3. 22.6 Entrance Screening. The Landfill developer shall install landscaping at the entrance of the landfill to screen the entrance facilities from Bailey Road users. Olive trees shall not be included as part of the entrance landscape plan. 22.7 Jacqueline Drive Terminus. The north terminus of Jacqueline Drive shall be landscaped, with native species, to shield near-views of the toe berm. Planting of the terminus area shall begin as soon as practicable. The outside access road berm shall be a minimum of 15 feet high to shield transfer truck traffic and noise from nearby residences. 22.8 Auxiliary Facilities Screening. The landscaping plan shall provide for the screening of auxiliary areas, such as the administrative buildings, parking lots, maintenance facilities, and screening of facilities shall occur during the first year of development. Enhancement of Lawlor Creek shall occur during the first year, to aid in screening facilities from Bailey Road users. 22.9 Architectural Treatment. Plans for buildings and other structures shall November 1, 2016 Contra Costa County Board of Supervisors 197 Page 35 include architectural sections showing design and materials to be used. Buildings shall be designed to blend into the rural agricultural setting. 22.10 Area of Operations. Except during construction of modules and other major installations, the Landfill operator shall limit unvegetated working areas of the landfill, including the daily working face, to 25 acres for appearance and to control dust and erosion. The restriction shall not apply to grading for foundations, cover, site roads, berms and other construction, providing these are carried out expeditiously. 22.11 Interim Revegetation. Interim revegetation shall be required on all areas that will be inactive for more than 90 days. Revegetation shall include native grasses, shrubs and trees to lend more variety and natural appearance to the finished landfill. 22.12 Water Tank Screening. The Landfill developer shall provide landscaping to screen the facility's water tanks. Where possible, the landscaping shall be installed prior to the installation of the tank. Consideration shall be given to subsurface or partially buried tanks, and to painting the structures with earth- tone colors. 22.13 Final Cover. Final cover shall be contoured and landscaped to blend with existing topography. 22.14 Lighting. The Landfill developer shall design and locate the lighting system to reduce glare and reduce impact to area residents. Focused directional security and operational lighting shall be installed. Operation lighting on the working face shall be turned off by 7:30 p.m. Security and entrance lighting shall be dimmed at 7:30 p.m. 23. AGRICULTURAL AND BIOTIC RESOURCES 23.1 Biotics Protection Objectives. a) The Landfill developer shall construct and operate the facility in such a manner that ensures, through protection and enhancement measures, that there is no net loss of significant habitat, wetland, woodland, or agricultural production. b) The Landfill developer shall provide at least twice the amount of mitigation wetland for significant wetland lost to the project (2-to-1 mitigation). A minimum of six acres of mitigation wetland shall be provided. Wetland loss shall be mitigated through the enhancement of stock ponds and sedimentation basins, or the creation of new November 1, 2016 Contra Costa County Board of Supervisors 198 Page 36 wetlands. 23.2 Range Management Plan. The Landfill operator shall design and develop a Range Management Plan in order to provide for continued grazing on portions of the site. The Special Buffer Area shall remain as Agricultural Preserve, and development rights shall be conveyed to the County. The buffer area and other site rangelands of the Primary Project Area not exempted for habitat protection and not in active landfill use shall be enhanced as grassland/oak woodland, and shall provide grazing for at least 270 head of cattle, approximately the same number of cattle which presently graze on the site. Stock watering ponds shall be enhanced through planting of trees and shrubs. Grazing shall be restricted for a 1 to 2 year period in order for grasses to get reestablished. It shall provide for adequate grazing range, and for native tree species such as oaks to be planted for animal protection and to replace trees removed during landfill construction, while controlling soil erosion. The plan shall be prepared in consultation with the Contra Costa County Resource Conservation District and the Agricultural Extension Service. It shall be coordinated with the Landscape Plan, the Habitat Preservation Plan, and the Erosion and Sediment Control Plan developed for the landfill facility. It shall be subject to the approval of the County Conservation and Development Department and it shall be included in the Improvements and Development Plan. 23.3 Lawlor Creek Corridor Restoration Plan. Enhancement of this riparian area shall replace habitat lost by the rerouting and covering of a portion of the unnamed drainageway within the waste placement area. This plan shall provide replacement for habitat lost to landfill construction. The Corridor Plan shall also provide screening of the landfill entrance and service facilities from Bailey Road. Livestock fencing shall be constructed around the perimeter of approximately 35 acres to exclude cattle from the riparian and oak woodland areas. Litter shall be removed from the creek and corridor, and fencing shall be established along Bailey Road to prevent unlawful disposal of trash. Riparian species of trees such as Willows, Fremont cottonwood, sycamore and other oak species, California Bay Laurel and shrubs shall be planted. The access road crossing of Lawlor Creek shall be designed and constructed in a manner that would be compatible with the aesthetics of the corridor and habitat enhancement. Installation of horizontal drainage pipes into hillsides may be provided to tap groundwater sources to improve creek flow conditions. A monitoring and maintenance program shall be established to insure wildlife habitat values are protected. Rock dams, overhangs, splash pools and erosion control structures shall be included in the corridor plan design. The detailed restoration plan shall be developed for Lawlor Creek in coordination with the County, the California Department of Fish and Wildlife, U.S. Fish and Wildlife Service, local Audubon and California Native Plant Society representatives and other environmental November 1, 2016 Contra Costa County Board of Supervisors 199 Page 37 organizations. A streambed alteration agreement shall be obtained if determined to be necessary by the CDF&G. A wetland modification permit shall be obtained from the Army Corps of Engineers if necessary. Implementation of the Restoration Plan shall take place during the initial development phase of the Landfill. 23.4 Sandstone Outcrop Area. Livestock fencing shall be constructed around the perimeter of the 72-acre sandstone area at the front of the Landfill to exclude cattle and preserve upland habitat area. Landfill personnel and construction operators shall be alerted regarding the protected area. Native trees such as Oak and California Buckeye shall be planted along the perimeter of this area. The adjoining equalization basin and toe berm shall be constructed to avoid damage to the protected area. 23.5 Weed Control Program. The landfill operator shall submit a weed control program to control introduced weedy species on the Landfill property as part of the Range Management Plan. The program is subject to approval by the County Conservation and Development Department. The weed control program shall include a list of noxious weeds, periodic monitoring of these species, and a weed control and removal program. 23.6 Phased Construction. The Landfill operator shall construct and operate the Landfill in phases in order to reduce the acute impact to vegetation and wildlife habitat. Mature trees should be removed only as needed, not more than one year in advance of module development. Black walnut and other heritage tree cuttings shall be taken with the direction of a research organization such as the University of California's botanical garden. 23.7 Vegetation Protection. The Landfill developer shall employ dust suppression measures to prevent damage from dust loading on vegetation. Periodic watering of vegetation adjacent to the fill working area shall be developed as part of the Range Management Plan. 23.8 Wildlife Exclusion and Vector Control. The Landfill operator shall construct fences around the working area of the site, limit the size of the working face, and cover refuse at least daily in order to exclude wildlife and control vectors at the working area of the site. 23.9 Supplemental Wildlife Surveys. The Landfill developer shall conduct additional surveys to establish the presence or indicate the absence of the following species at the landfill site. a) San Joaquin Pocket Mouse. The survey shall be conducted according to USFWS recommendations. If found, the developer shall follow USFWS guidelines regarding appropriate mitigation November 1, 2016 Contra Costa County Board of Supervisors 200 Page 38 procedures. b) The California Tiger Salamander and the Alameda Whipsnake. The salamander study shall take place during the rainy season. If salamanders are found to exist in the unnamed creek, they shall be trapped and released to the Lawlor Creek area. If the Alameda Whipsnake is encountered, then facilities such as the equalization basin, and the access road shall be relocated further from the outcrop area. The outcrop reserve shall be expanded to include the easternmost outcrops. Consideration shall be taken in siting facilities and any activities north of access road. Lighting shall be shielded and shall illuminate only paved areas in this vicinity. 24. BIRD AND VECTOR CONTROL 24.1 Bird and Vector Control Objective. The Landfill operator shall manage the facility in such a manner that prevents and controls the attraction and/or generation of birds and vectors at the site. 24.2 Soil Cover Frequency. See Condition 20.3. 24.3 Working Face. See Condition 17.17 24.4 Bird Control. If birds become a problem at the Landfill in the judgement of Contra Costa Environmental Health, the Landfill operator shall institute a contingency bird control program. Such a program may consist of monofilament or wire lines suspended in the air at appropriate intervals over and around the active disposal area. The Landfill operator shall retain a biologist during the initial period of operation to (1) assess the effectiveness of the monofilament line for bird control and (2) assess the effect of the line on avian predator species. If necessary, additional corrective measures shall be taken at that time. Such measures may include a reduction in the size of the working face of the landfill, the use of nets over the working face, or the use of a habitat manipulation and modification program. 24.5 Rodent Control. If waste compaction does not eliminate live rodents from the Landfill footprint, or if rodents (other than small numbers of field mice, etc.) occupy facility landscaping or agricultural areas, the operator shall work with the local enforcement agency to identify the reasons for the presence of rodents and make appropriate changes in operational procedures. If an eradication program is necessary, the use of alternative rodent control programs such as sustained live trapping using nonpoisonous baits, and natural biological control shall be considered. Anti-coagulants shall be administered by a pest management professional in a manner which minimizes exposure to avian predators. Class 1 pesticides shall not be November 1, 2016 Contra Costa County Board of Supervisors 201 Page 39 used. 24.6 Mosquito Control. The Landfill operator shall grade areas within the Landfill property to prevent ponding of water which could harbor mosquitos (except for sedimentation ponds and riparian habitat areas). Sedimentation ponds shall be stocked with mosquito fish unless otherwise specified by the Mosquito & Vector Control District. If a mosquito problem persists, Contra Costa Environmental Health may require the preparation and implementa- tion of additional mosquito control measures, such as spraying of non-toxic larval suppressant. 24.7 Fly Control. The Landfill operator shall limit the size of the working face and shall cover refuse daily in order to prevent fly proliferation. If an eradication program is necessary, the use of a pest-control specialist shall be considered and a plan implemented pursuant to approval by Contra Costa Environmental Health. 25. LITTER CONTROL 25.1 Litter Control Objective. The Landfill operator shall manage the facility in a manner which confines litter to the working face of the Landfill, which prevents litter from accumulating another parts of the site, and which prevents litter from being blown off the site. 25.2 Load Covering. The Landfill operator shall implement a program requiring landfill users (customers) to securely containerize their load to avoid littering and exclude uncovered loads from arriving at the Landfill consistent with the requirements of Section 418-2.008 of the County Code. The program shall be subject to the approval of the County Department of Conservation and Development and Contra Costa Environmental Health. See also Condition 7.2. 25.3 Load Cover Enforcement. If routine enforcement of load cover requirements is not effective, the Landfill operator shall offer to contract with the Sheriff's Department to enforce regulations requiring the covering of trucks and trailers. 25.4 Contingency Litter Control. Under windy conditions, the Landfill operator shall cover the refuse with County approved cover materials as often as necessary to control blowing litter. Other options shall be considered as necessary, including the alignment of unloading areas away from the prevailing wind direction, increasing the number of compactors, decreasing the active face size, and reducing the number of vehicles tipping at one time. The Contingency Litter Control measures shall be contained in the Litter November 1, 2016 Contra Costa County Board of Supervisors 202 Page 40 Control and Prevention Program that is subject to review and approval of the Department of Conservation and Development and Contra Costa Environmental Health. Contra Costa Environmental Health shall have the authority to enforce this requirement. See Section 20.8. 25.5 Portable Litter Fences. The Landfill operator shall install portable fencing near the working face of the Landfill to intercept wind-blown debris. 25.6 Permanent Litter Fence. The Landfill operator shall install a permanent fence of wire around the current fill area of the Landfill. The location shall be subject to the approval of Contra Costa Environmental Health. 25.7 On-Site Liter Policing. The Landfill operator shall remove litter from the litter fences and planting screens at least once each day. On-site roads, including 500 feet of Bailey Road south of the site entrance, shall be policed at least daily. Contra Costa Environmental Health may require more frequent policing to control the accumulation of litter. 25.8 Off-Site Litter Policing. The Landfill operator shall provide weekly (or more frequent) litter clean-up along Bailey Road from Highway 4 to at least 500 feet south of the site entrance. Based on experience, the County Department of Conservation and Development or Contra Costa Environmental Health may modify frequency of clean-up and/or area of coverage. If wind-blown litter from the landfill reaches other properties, the Director of Environmental Health or the Director of Conservation and Development may require the Landfill operator to remove the litter and the Director(s) may require the operator to institute additional measures to prevent recurrence of the problem. 25.9 Littering Signs. The Landfill operator shall post signs, as determined necessary by the County Public Works Department, along access roads to the Landfill noting littering and illegal dumping laws. The Landfill operator shall post signs at the Landfill entrance noting the hours when the Landfill is open. The operator should periodically publish these laws and operating hours in mailings to Landfill clientele. 25.10 Clean-Up Bond. The Landfill developer shall deposit a surety bond for $10,000 payable to the County to use for clean-up in the event of emergency or disputed littering or spills. 25.11 Public access. Public access to the landfill shall be prohibited unless such access is provided for special events, such as tours, open house functions or wetland field trips for local schools. November 1, 2016 Contra Costa County Board of Supervisors 203 Page 41 26. PUBLIC HEALTH AND SAFETY 26.1 Safety Objective. The Landfill operator shall manage the facility in a manner which does not impair the safety of persons living in its vicinity, Landfill users, or Landfill employees. 26.2 Emergency Plan. The Landfill operator shall prepare an emergency plan specified by the Solid Waste Facilities Permit and approved by Contra Costa Environmental Health. The emergency plan shall include the following: (a) A fire and explosion component. (b) A seismic component. (c) A hazardous waste spills and contamination containment component. (d) An evacuation component. 26.3 Employee Safety Equipment. The Landfill operator shall provide or require employees to provide safety equipment, such as safety glasses, hard hats, safety shoes, gloves, coveralls, and noise reducers as required by state and federal safety agencies and Contra Costa Environmental Health. 26.4 Employee Training. The Landfill operator shall develop and implement training and subsequent refresher training programs covering accident prevention, safety, emergencies and contingencies ("bad-day" scenarios), gas detection, identification of hazardous materials and ground fissures, first aid, and instruction in the use of equipment. The programs shall be subject to the approval of Contra Costa Environmental Health. 26.5 First Aid Equipment. The Landfill operator shall provide and maintain supplies located in easily accessible areas. The first aid supplies shall be consistent with the Occupational Safety and Health Administration requirements and subject to the approval of Contra Costa Environmental Health. 26.6 Emergency Communications. The Landfill operator shall provide radio phones or telephones for employee use to call for medical and other emergency assistance. Phone numbers to use for outside emergency assistance shall be clearly posted on the Landfill and in other work areas. The communications system shall be subject to the approval of Contra Costa Environmental Health. 26.7 Emergency Eye Baths and Showers. The Landfill operator shall provide facilities for emergency eye baths and emergency showers. The facilities shall be subject to the approval of Contra Costa Environmental Health. November 1, 2016 Contra Costa County Board of Supervisors 204 Page 42 26.8 Equipment Maintenance. The Landfill operator shall prepare and implement an equipment maintenance program which shall be approved by Contra Costa Environmental Health prior to the commencement of operations. The program shall address transfer vehicles and other refuse- conveying vehicles stored on the site as well as the station's refuse-moving vehicles and mechanical equipment. Vehicles and equipment shall be regularly cleaned to reduce the risk of fires. 26.9 Gas Migration Monitoring. The Landfill operator shall prepare and implement a gas migration monitoring program to detect underground gas migration. Landfill buildings and paved areas within 1,000 feet of the Landfill disposal area shall be monitored unless otherwise specified in state regulations. The monitoring program shall be approved by Contra Costa Environmental Health. 26.10 Refuse Cover. See Condition 20.3. 26.11 Load Inspection. See Condition 7.1. 27. SITE SECURITY 27.1 Security Objective. The Landfill operator shall manage the facility in a manner which prevents unauthorized persons from having access to the working areas of the Landfill both during and after operating hours. 27.2 Security Fencing. The Landfill developer shall install a security fence around the perimeter of the site with lockable gated entrances and exits. The fence shall be located to minimize its visual impacts. It shall be included in the Development and Improvements Plan. 27.3 Security Staffing. The Landfill operator shall staff the Landfill 24 hours per day. Private security services may be retained when the site is not open to patrol and/or aid with investigating after hours odor complaints (see Condition 20.2) as needed. 27.4 Security Lighting. The Landfill developer shall install and operate adequate lights at the entrance area to the Landfill. The lighting shall be provided in a manner which minimizes glare to nearby residents and road users. The security lighting shall be covered in the Development and Improvements Plan. November 1, 2016 Contra Costa County Board of Supervisors 205 Page 43 28. CULTURAL RESOURCES 28.1 Cultural Resource Preservation Objective. The Landfill developer shall construct the facility in such a manner that preserves important archaeological or historic sites. 28.2 Employee Access. Employee access to the buffer area, the Lawlor Creek area, or the sandstone outcrop area shall be limited to duties associated with landfill maintenance. Artifact collection or vandalism in these areas shall be strictly prohibited. 28.3 Archaeology. The Landfill operator shall cease work in the immediate area if buried human remains or archaeological features (e.g., petroglyphs) are uncovered during construction or operation. Work in the immediate area shall cease until a qualified archaeologist is consulted and approves resumption of work. Should human remains which may be of Native American origin be encountered during the project, the County Coroner's Office shall be contracted pursuant to the procedures set forth in the Health and Safety Code. The County Conservation and Development Department shall also be notified. 29. TRANSPORTATION AND CIRCULATION 29.1 Traffic Objective. The Landfill operator shall manage the facility in such a manner that provides safe, efficient transport of solid waste, while minimizing impacts to County residents. 29.2 Access Route. Access to the landfill facility shall be via State Highway 4, and Bailey Road unless alternate routes are approved by the County Department of Conservation and Development on an interim basis. No waste-hauling traffic shall be allowed entrance to the landfill from Bailey Road south of the site. The Landfill operator shall specify use of the prescribed route in all user contracts and shall notify non-contract users of the requirement. At the request of the Board of Supervisors, the Landfill Operator shall reimburse the County for the cost of enforcement of this Condition on the access route. The Board of Supervisors may also request the Landfill operator to reimburse the City of Concord for an access control police inspection stop on Bailey Road should it become necessary to enforce this access route condition. 29.3 Landfill Access Road. The Landfill developer shall install a paved, two-lane access road between Bailey Road and the edge of the current working lift of the landfill. A facility parking lot, a bridge across Lawlor Creek, a 12-foot turnaround lane, and parking/turn-off lanes shall be provided. the traffic November 1, 2016 Contra Costa County Board of Supervisors 206 Page 44 lanes shall be built to a suitable Traffic Index (between 10.0 and 10.5). The roadway shall be constructed of all-weather driving surfaces of not less than 20 feet of unobstructed width, and not less than 13'-6" of vertical clearance, to all landfill areas within the site. The road shall not exceed 20% grade, shall have a minimum centerline turning radius of 30 feet, and must be capable of supporting the imposed loads of fire apparatus (20 tons). The access road shall be operational when the landfill opens. All costs shall be borne by the Landfill developer. The design and specifications of the roadway shall be approved by the County Public Works and Conservation and Development Department in consultation with the applicable Fire Protection District. 29.4 Landfill Entrance. The Landfill developer shall construct the Bailey Road entrance to the site in a manner that provides safe access into the landfill. This improvement shall include the following for proper sight distance and intersection design: a separate left turn lane at least 150 feet in length and an acceleration lane, at least 1200 feet in length, leading north on Bailey Road, away from the site. The landfill developer shall also become responsible for a traffic signal at a later date, if warranted. The County Public Works Department shall approve the design of the entrance and estimate its cost. All costs shall be borne by the Landfill developer. 29.5 Bailey Road, Pittsburg city limits to the Landfill Entrance. The Landfill developer shall reconstruct the sections of Bailey Road between the city limits and the landfill entrance. The reconstructed roadway shall provide the sight distance, and roadway geometrics (including shoulder widening) specified by the County Public Works Department for truck use. This shall include two twelve-foot lanes with eight-foot shoulders. These improvements shall be in place prior to commencement of landfill operations. The Landfill developer shall upgrade the pavement capacity to reflect a 20-year life (an estimated Traffic Index of 10.0 - 10.5) along Bailey Road between the Pittsburg city limits and the landfill entrance. The County Public Works Department shall approve the design of the roadway and pavement reconstruction and estimate its cost. All costs shall be borne by the Landfill developer. 29.6 Bailey Road Pavement Study. The Landfill developer shall conduct a study of the Bailey Road roadway from the Pittsburg city limits to the Highway 4 interchange to determine the improvements necessary to re-construct the right hand (outside) traffic lanes of the road to a 20-year pavement standard to be an estimated Traffic Index of 10.0 to 10.5. The County Public Works Department, in consultation with the City of Pittsburg, shall estimate the costs of the improvements, estimate the longevity of the existing roadway under increased traffic conditions, and determine a per-ton refuse disposal surcharge adequate to fund the improvements when reconstruction is November 1, 2016 Contra Costa County Board of Supervisors 207 Page 45 necessary. The Landfill operator shall impose the surcharge and pay it quarterly into a segregated account established by the County. The design of the improvements, their costs, the surcharge and its disbursement shall be approved by the Board of Supervisors. 29.7 Road Maintenance. Subsequent to the funding of the above traffic lane up- grading improvements, the landfill operator shall impose a surcharge for the maintenance of Bailey Road between the Highway 4 interchange and the Landfill intersection. The surcharge shall be estimated by the County Public Works Department in consultation with the City of Pittsburg and shall be based on the landfill's proportionate share of traffic on the road corridor adjusted for vehicle weight and number of axles. The fees shall be paid quarterly into a segregated account established by the County. The design of the improvement, its cost, the surcharge and disbursements from the segregated account shall be approved by the Board of Supervisors. 29.8 Highway 4/Bailey Road Interchange. The Landfill developer shall participate in an improvements district, benefit area, or other cooperative arrangement with the County, the City of Pittsburg, and Caltrans which may be created to improve the Highway 4/Bailey Road Interchange. The developer shall be required to pay an amount for the improvements and maintenance proportionate to the traffic generated by the landfill, adjusted for truck use. If necessary, the developer shall advance the money for the interchange design and improvements. The County Public Works Depart- ment shall approve the design of the interchange and estimate its cost. The fees shall be paid quarterly into a segregated account established by the County. The design of the improvements, their costs, the surcharge, and disbursements from the segregated account shall be approved by the Board of Supervisors. 29.9 Peak Period Traffic Management. The Landfill operator shall prepare a study, in conjunction with the local transfer station(s) serving the landfill, for managing transfer vehicle traffic to reduce peak period conflicts with traffic on Highway 4. The study shall address the restricted departure periods from the Landfill identified in the Environmental Impact Report (6:30 - 8:30 a.m. and 3:30 - 6:30 p.m.) and shall identify any changes to the conditions of approval needed to implement a peak-period traffic reduction program. The study shall be approved by the County Public Works and Conservation and Development Departments and shall be provided with the Development and Improvements Plan. The Director of Conservation and Development has imposed the peak period traffic restrictions identified in a) and b) below. The Director of Conservation and Development may specify any additional peak period traffic restrictions deemed to be warranted. The Landfill operator shall comply with such restrictions, and shall require compliance in contracts with Landfill users. November 1, 2016 Contra Costa County Board of Supervisors 208 Page 46 a) The A.M. peak period departure from the landfill shall commence at 7:10 a.m. b) A three minute interval shall be maintained between waste hauling vehicles en route to Highway 4 westbound during the period of 7:10 a.m. and 8:30 a.m. c) Waste hauling vehicles en route to eastbound Highway 4 (the uncongested “reverse commute” direction) may be released without restriction. 29.10 Bicycle and Pedestrian Improvements. The Landfill developer shall incorporate into the Transportation and Circulation Plan a bicycle and pedestrian path system along Bailey Road in the vicinity of the landfill. 30. SITE SERVICES AND UTILITIES PLAN Site Services and Utilities Objective. The Landfill developer shall design, develop and manage the facility in such a manner that services and utilities adequately meet the landfills requirements, while ensuring the protection of site employees, area residents, and the surrounding environment. 30.1 Final Site Services and Utilities Plan. The landfill developer shall prepare and submit a final Site Services and Utilities Plan, and obtain the approval of the County Conservation and Development Department prior to beginning construction. The Site Services and Utilities Plan shall be included in the Development and Improvements Plan. The final Site Services and Utilities Plan shall include: a) A water service component. (see Condition 30.2) b) A fire protection component. (see Condition 30.5) 30.2 Water Service Component. The Landfill developer shall prepare and implement a Water Service Component, covering available water resources, estimated total water needs and supplies, landfill construction and operation, landscaping, fire protection, employee hygiene, and human consumption water needs, and water supply sources. Potable water shall be provided for hygiene and consumption. Potable water may be trucked onto the Landfill. 30.3 On-site Water Wells. The Landfill operator shall install wells for water supply with a minimum pumping capacity of 1,000 gallons per minute, or must have on-site storage which produces this capacity. The County Conservation and Development Department and Contra Costa Environmental Health shall be furnished pumping test information which November 1, 2016 Contra Costa County Board of Supervisors 209 Page 47 shall be submitted with the Development and Improvement Plan. 30.4 Public Water Supply Option. The Landfill operator may substitute water service from a public water supply system for the use of wells, if arrangements can be made with the Contra Costa Water District and, where applicable with the cities of Concord or Pittsburg. The water supply may be potable or non-potable. Annexation to the Contra Costa Water District probably would be required, as well as an approval for annexation from the Local Agency Formation Commission, and would have to be obtained prior to the submission of the Water Service Plan as part of the Final Development and Improvements Plan. The size and placement at the water supply line shall be included in the Water Service Plan and shall be subject to the approval of the Contra Costa Environmental Health and Conservation and Development Departments. 30.5 Fire Protection Component. The Landfill operator shall develop and implement a Fire Protection Component meeting the requirements of the applicable Fire Protection District to contain and extinguish fires originating on the landfill property and off-site fires caused by Landfill operations. It shall include training for all employees. The program shall be subject to the approval of Contra Costa Environmental Health. 30.6 Fire District Programs. The Landfill developer shall participate in the applicable Fire Protection Districts Benefit Assessment Program and the New Development Fees program. 30.7 Construction Timing. Access roads and water supply systems shall be installed and in service prior to any combustible construction and/or related landfill activity. No construction, excavation, or grading work shall be started on this landfill facility until a plan for water supply system has been submitted to and approved by Contra Costa Environmental Health and the County Conservation and Development Department. Water may be transported onto the site during construction activities, but trucked water shall not be used for ongoing landfill activities. 30.8 On-Site Water Storage. The Landfill developer shall provide an adequate and reliable water supply for fire protection which shall include on-site storage. The storage tank(s) shall have a useable capacity of not less than 240,000 gallons of water and shall be capable of delivering a continuous flow of 1,000 gallons per minute. 30.9 Fire Fighting Water Main. If the Landfill developer exercises the alternative of utilizing public water supply, an above-ground main of sufficient size and quantity shall be provided, which when connected to the respective storage tank, shall be capable of supplying the required portable monitor (see November 1, 2016 Contra Costa County Board of Supervisors 210 Page 48 Condition 30.11) with a minimum fire flow of 1,000 GPM delivered to the working face of any open cell in the landfill operation. 30.10 Fire Cover. The Landfill operator shall store a supply of soil nearby the working face to be used for fire suppressant. The adequacy of the cover stockpile shall be determined by Contra Costa Environmental Health in cooperation with the applicable Fire Protection District. 30.11 Fire Fighting Appliance. The Landfill operator shall provide a minimum of one (1) approved portable master-stream firefighting appliance (monitor) located within fifty (50) feet of each working face of any open cell in the landfill. 30.12 Fire Breaks. The Landfill developer shall provide and maintain firebreaks as follows: a) A minimum 100-foot firebreak around the perimeter of each landfill disposal area, b) A minimum 60-foot firebreak around the perimeter of the entire site and around any buildings or similar structures. The firebreaks shall be placed to minimize any adverse visual effects. Their locations shall be subject to the approval of the applicable Fire Protection District. The firebreaks shall be included in the Development and Improvements Plan. 30.13 Fire Extinguishers. The Landfill operator shall provide landfill equipment with fire extinguishers large enough to fight small fires on the equipment or on the landfill. The extinguishers and their distribution shall be subject to the approval of Contra Costa Environmental Health and the applicable Fire Protection District. 30.14 Use of Reclaimed Water for Landscaping. The Landfill Developer shall make every effort to use treated waste water from a district sewage treatment plant for landscape maintenance. The Landfill Developer shall report on this matter to the Conservation and Development Department. 30.15 Equipment and Cleaning. See Condition 20.24. 30.16 Smoldering Loads. The Landfill operator shall check incoming loads and direct vehicles hauling smoking or burning trash to a designated place apart from the current fill area. The loads shall be dumped immediately and the fire extinguished before the waste is incorporated into the fill. 30.17 Emergency Equipment Access. The Landfill operator shall designate access points for local fire protection agency access to all parts of the landfill and routes. The access points shall be included in the Development and Improvements Plan and shall be subject to the approval of the applicable Fire Protection District. November 1, 2016 Contra Costa County Board of Supervisors 211 Page 49 30.18 Smoking Prohibitions. The Landfill operator shall prohibit smoking on the landfill except in designated areas. In no event shall smoking be allowed near the working face of the landfill and the fuel storage area. Signs shall be clearly posted and enforced. 30.19 Toilets. The Landfill operator shall provide portable chemical toilets near the active disposal area for use of workers and drivers. Their placement and maintenance shall be subject to the approval of Contra Costa Environmental Health. 30.20 On-site Septic System. Septic systems shall be designed to County Department of Health Service Standards, and State Health and Safety Code requirements. The Landfill developer shall pay for any treatment plant fees. 30.21 Sewer Line. In the event that the Landfill developer elects to connect to a sewer line, the developer shall pay for any capacity studies required, and any resultant equipment and/or facilities. 31. WASTE REDUCTION AND RESOURCE RECOVERY 31.1 Waste Reduction and Resource Recovery Objective. The Landfill operator shall manage the facility in such a manner that complies with the State's waste management hierarchy of source reduction, recycling and composting, and environmentally safe transformation and land disposal; and that is consistent with the Countywide Integrated Waste Management Plan. 31.2 1990-1995 Resource Recovery Program. The Landfill Operator shall participate with the transfer station(s) operators(s), route collection companies and direct haulers in designing and implementing a resource recovery and recycling program for the service area which is consistent with the goal of diverting 25 percent of all solid waste generated in the County from landfill facilities by January 1, 1995. 31.3 1996-2000 Resource Recovery Program. Prior to 1995, the Landfill operator shall prepare and submit for review and approval by the County Conservation and Development Department a resource recovery and recycling program for the service area covering the period from 1996-2000. This shall be consistent with the Countywide Integrated Waste Management Plan's goal of diverting a total of 50 percent of all solid waste generated in the County from landfill facilities by January 1, 2000. 31.4 Materials Recovery. The Landfill operator shall prepare and implement a Material Recovery Program for recovering recyclable materials (e.g. November 1, 2016 Contra Costa County Board of Supervisors 212 Page 50 construction and demolition debris) from refuse loads brought directly to the landfill. The Program shall describe in detail all existing and proposed on-site recovery activities and the associated percent of waste diversion for each, including materials diverted for use as cover, on-site beneficial reuse as well as transported off-site (e.g. biomass facilities). The Program shall include proposed on-site recovery activities intended to handle source separated loads and comingled loads to be sorted on-site to increase diversion, if applicable. The Program shall be consistent with the Countywide Integrated Waste Management Plan. The landfill operator shall record and report the weight of all material(s) recovered through the Material Recovery Program. Each type of recovered material being diverted must be weighed for reporting purposes. Materials accepted for beneficial reuse or ADC, which are subsequently deemed unsuitable and must therefore be disposed of, shall be weighted and reclassified for the purposes of reporting and fee calculation. Incoming quantities required to be tracked and reported by waste type and jurisdiction of origin, pursuant to Conditions 8.7 and 10.3 must accurately differentiate between the tons disposed, beneficially used on-site or sent off-site. Quarterly disposal reports must also accurately reflect the destination and tonnage of each type of recovered material sent off-site, if applicable. The Program shall be subject to the approval of the County Department of Conservation and Development. 31.5 Composting Project. The Landfill operator shall develop and implement a program for composting organic material. The program may occur at the landfill site, off-site or in coordination with third party(ies), and shall be approved by Contra Costa Environmental Health and the Department of Conservation and Development. The compost shall be used for landfill landscaping, cover material or other approved on-site uses; alternatively, compost can be made available or sold off-site. The purpose of the composting program shall be to implement a cost effective and feasible means of providing adequate local organics diversion capacity through large-scale composting. The composting operations shall be subject to regulatory and permitting requirements enforced by Contra Costa Environmental Health, the Air District and the Water Board. No later than January 1, 2016, the Landfill operator shall submit substantiation that they have applied for the required regulatory approvals (permits) processes necessary to conduct large-scale composting or demonstrate that arrangements are underway to implement an equivalent off-site program. The Landfill operator shall make all feasible efforts to assist the County in ensuring that there will be adequate composting capacity available to readily divert the organics waste stream generated in Contra Costa County which is currently used as Alternative Daily Cover (ADC) prior to the sunset of the ADC diversion credit on January 1, 2020. November 1, 2016 Contra Costa County Board of Supervisors 213 Page 51 31.6 Wood Chipping. The Landfill operator shall establish a program to encourage landscape services and construction/demolition debris haulers to segregate wood material for chipping and diversion from landfill disposal. The program may occur off-site, however unless and until there is on-site recovery (waste diversion as defined in the Integrated Waste Management Act) the Landfill operator shall direct these customers to deliver loads of landscaping and construction/demolition debris to facility(ies) that recover and chip wood material. The program shall be submitted for review and approval by the County Department of Conservation and Development and implemented on an ongoing basis following approval. 31.7 Methane Recovery. The Landfill operator shall explore the use of methane in landfill gas collected for air pollution reduction as a fuel commodity. The operator shall report findings to the Conservation and Development Department at the time of the landfill's periodic reviews. If there is an economic use found for recovered methane, and if the County subsequently includes the use in its Integrated Waste Management Plan, the Landfill operator shall implement a methane recovery program. 31.8 Equipment Maintenance. The Landfill operator shall maintain motorized landfill equipment to assure maximum fuel efficiency. 31.9 County Resource Recovery Management Program. a) When directed by the County, the Landfill operator shall impose a tonnage surcharge adequate to support a County Resource Recovery Management Program. The cost of the program to be supported by the surcharge shall not exceed $100,000 at 1987 levels. If other solid waste disposal facilities are subject to this or a similar condition, the County may pro-rate the cost of the program among them according to a formula approved by the Board of Supervisors. b) As provided for in Condition 2.3, where there is an inconsistency between this condition and the terms of the Landfill Franchise Agreement which effectively suspended the collection of this Resource Recovery Management Program Fee, the terms of the Landfill Franchise Agreement shall supersede Condition 31.9 (a) until such inconsistency no longer exists pursuant to Condition 2.3(d). 31.10 Fund Recovery. The Landfill owner may recover funds provided to the County in advance of the opening of the Landfill through subsequent rate adjustments or surcharges approved by the County. The County may pro- rate the cost of the program among other waste disposal facilities it approves which are subject to similar conditions. November 1, 2016 Contra Costa County Board of Supervisors 214 Page 52 32. CONSTRUCTION ACTIVITIES AND CONDITIONS 32.1 Hours of Construction. The Landfill developer shall restrict outdoor construction activities to the period from 8:00 a.m. to 6:00 p.m. Monday through Saturday. 32.2 Exemption. The Landfill developer may request, in writing, and the Director of Conservation and Development may grant, exemptions to Condition 32.1 for specific times for cause. An example is the placing of concrete. 32.3 Access Roads. Before commencing landfilling operations, the Landfill developer shall install and pave the site access road from Bailey Road to the Phase I excavation area (see Initial Facilities Site Plan drawing of the Initial Development and Improvements Plan, Condition 16.1). This installation shall include the new bridge over Lawlor Creek and the turnaround lane. An area which can be used by the California Highway Patrol for vehicle inspection/weighing shall also be constructed. 32.4 Phasing Plan. The Landfill developer shall design a Phasing Plan setting forth a schedule of construction activities and projects, with detailed information provided on sensitive installations such as the landfill liner and the leachate collection and gas management systems. Sensitive installation projects shall be subject to inspection by the Geotechnical Inspector (Condition 23.6). The necessary installations of the Surface Drainage System (Condition 18.2) and Soil Erosion and Control Plan (Condition 18.4) shall be in place before major excavations commence in order to ensure controlled surface water runoff. Sediment in the sedimentation pond shall be monitored to control quality of runoff. Construction activities shall be timed to coincide with the dry season and low surface water flows. 32.5 Unstable areas. Areas determined to be unstable by the Stability Analysis performed for the landfill (condition 18.4) shall be excavated or retaining walls installed under the supervision of a Certified Engineering Geologist or a Registered Geotechnical Engineer. 32.6 Dust Suppression. The developer shall sprinkle or chemically treat graded areas, borrow sites, stock piles, and temporary pavements to control dust, as determined necessary by Contra Costa Environmental Health and the Bay Area Air Quality Management District. November 1, 2016 Contra Costa County Board of Supervisors 215 Page 53 33. CLOSURE AND POSTCLOSURE MAINTENANCE 33.1 Submittal of Plan. The Landfill operator shall submit to the San Francisco Regional Water Quality Control Board, the California Department of Resources Recycling and Recovery, and Contra Costa Environmental Health a plan for the closure and the postclosure maintenance of the landfill as required by State law, but no later than upon application for a Solid Waste Facilities Permit. A copy of the closure and postclosure maintenance plan shall be submitted to the County Conservation and Development Department. 33.2 Funding of Closure and Postclosure Maintenance Plan. The Landfill operator shall submit to the Board of Supervisors or California Department of Resources Recycling and Recovery (CalRecycle) evidence of financial ability to provide for the cost of closure and postclosure maintenance in an amount not less than the estimated cost of closure and 15 years of postclosure maintenance as contained in the submitted closure and postclosure maintenance plan unless otherwise required by the State. Evidence of financial ability shall be in the form of a trust fund approved by the Board of Supervisors in which funds will be deposited on an annual basis in amounts sufficient to meet closure and postclosure costs when needed unless an equivalent financial arrangement is identified as acceptable to the Board of Supervisors. The Board of Supervisors determined that the State required financial guarantees approved and periodically reviewed by CalRecycle are equivalent and therefore adequate to satisfy this condition. The Landfill operator shall maintain a trust fund balance that equals or exceeds the requirements of state law or regulation notwithstanding, however, the trust fund balance shall be at least equal to the then current closure and postclosure cost estimate at such time the landfill has reached one-half of its permitted capacity. The Trust Fund balance requirement shall be appropriately adjusted if the landfill is closed in stages under Condition 33.4. 33.3 Revision to Plan and Cost Estimates. Should State law or regulation regarding the closure and postclosures maintenance plan or funding of the plan change at any time, the owner of the landfill shall submit any required changes to the closure and postclosure maintenance plan and/or evidence of financial ability to the Board at the same time as submittal to the applicable state or regional agency. 33.4 Staged Closure of the Landfill. The landfill owner or operator shall close the landfill in stages if compatible with the filling sequence and the overall closure plan. 33.5 Use of Landfill Following Closure. After active landfill operations have November 1, 2016 Contra Costa County Board of Supervisors 216 Page 54 ceased, the site shall be utilized for grazing purposes. The Board may require the owner of the landfill to deed all development rights for the landfill site to the County to ensure fulfillment of this condition. 33.6 Postclosure Maintenance. The Landfill operator shall institute a postclosure maintenance program to ensure that containment and monitoring facilities retain their integrity. If damaged areas are found, the operator shall notify the County and take remedial actions to prevent odor and landfill gas problems. 34. ABANDONED VEHICLE STORAGE 34.1 Storage Requirement. The Landfill operator shall provide a minimum 10- acre area on the landfill site for the storage of abandoned vehicles awaiting salvaging, if required by the Board of Supervisors. The storage site operator shall accept only vehicles directed to the site by a law enforcement agency operating in Contra Costa County, which shall be responsible for the vehicle until its title is conveyed to a salvager. The site would provide storage only; operations of disposing, salvaging, and security of abandoned vehicles shall not be the responsibility of the operator. The site may be subject to further planning and development approvals, and would be subject to the California Environmental Quality Act. The storage of abandoned vehicles shall be subject to conditions set by Contra Costa Environmental Health, and may be subject to the approvals of regulatory agencies having jurisdiction. 34.2 Off-site Storage Option. The Landfill operator may establish the abandoned vehicle storage area at another location, which shall be subject to the approval of the County Conservation and Development Department. 35. SPECIAL CONDITIONS OF APPROVAL 35.1 Transportation System Impact Fee. The Landfill operator shall pay to the County of Contra Costa a Transportation Impact Fee of $2.00 per ton of waste received at the Landfill to mitigate the general impacts of the Landfill-generated traffic on the County's road system. The operator shall deposit the fee monies quarterly in a segregated account established by the County. The fee shall be considered to be a pass-through business cost for the purposes of rate setting. The fee shall be adjusted annually to reflect the current Consumer Price Index. The Board of Supervisors approved Amendment 1 to Land Use Permit 2020-89 on November 1, 1994 which stayed the operation of Conditions 35.1 and 35.2 as long as the new Condition 35.8 remains in full force and operation. 35.2 Open Space and Agricultural Preservation Fee. The Landfill operator shall November 1, 2016 Contra Costa County Board of Supervisors 217 Page 55 pay to the County of Contra Costa an Open Space and Agricultural Preservation Fee of $2.00 per ton on solid wastes received at the Landfill to mitigate the general impacts of the Landfill on open space, existing and proposed recreational facilities, and agriculture. The operator shall deposit the fee monies quarterly in a segregated account established by the County. The fee shall be considered to be a pass-through business cost for the purposes of rate setting. The fee shall be adjusted annually to reflect the current Consumer Price Index. The Board of Supervisors approved Amendment 1 to Land Use Permit 2020-89 on November 1, 1994 which stayed the operation of Conditions 35.1 and 35.2 as long as the new Condition 35.8 remains in full force and operation. 35.3 Property Value Compensation Program. The Landfill operator shall provide funding for the preparation of a property value compensation program study when requested by the County of Contra Costa. The study will address the means of determining the extent of property value losses or reductions attributable to Landfill impacts, such as aesthetics, noise, traffic, or pollution, and the means of compensating property owners for said losses or reductions. When a compensation program is adopted by the Board of Supervisors, the Landfill developer shall fund it in the manner specified by the Board. If the Board of Supervisors determines that progress on the implementation of a compensation program is not proceeding in a timely manner, the Board may require the use of a facilitator and/or an arbitrator. The fee shall be considered to be a pass-through business cost for the purposes of rate setting. 35.4 Resource Recovery Program Fee. a) The Landfill developer or operator shall pay to the County of Contra Costa a resource recovery program fee of $200,000 annually, beginning July 1, 1990. The developer or operator shall deposit the monies in a segregated account established by the County. The extent of the fee shall be subject to reconsideration when a franchise or agreement is established for the Landfill. The resource recovery program fee from its inception shall be a pass-through business cost for the purpose of rate setting. The fee shall be adjusted annually to reflect the current Consumer Price Index. b) As provided for under Condition 2.3, where there is an inconsistency between this condition and the terms of the Landfill Franchise Agreement which effectively suspended this Resource Recovery Program Fee, the terms of the Landfill Franchise Agreement shall supersede Condition 35.4 (a) until such inconsistency no longer exists pursuant to Condition 2.3(d). 35.5 Violation of Prescribed Haul Route. Upon a receiving a written November 1, 2016 Contra Costa County Board of Supervisors 218 Page 56 determination from the County that a user of the Landfill has violated Condition 29.2 by using a prohibited access route, the Landfill operator shall impose on that user the sanction that is directed by the County. Such sanction may include a surcharge on the tipping fee, prohibition against accepting waste from that user for a designated period of time, revocation of County refuse-hauling license, or other sanction directed by the County. A system for reporting alleged violation and for monitoring enforcement data shall be established by the County and implemented by the Landfill operator. 35.6 Direct Property Acquisition Study. The Landfill operator shall study the appropriateness of direct acquisition of properties immediately adjacent to the project, and shall fund any acquisition program ordered by the Board of Supervisors. The study shall be consistent with the Environmental Impact Report and shall be completed prior to the issuance of a franchise agreement. 35.7 Adjoining Sites. This permit authorizes the use of the Keller Canyon Landfill site only for its specified waste disposal uses as set forth in these Conditions of Approval, and for no other uses. In particular, during the effective and operative periods of this Permit, the Keller Canyon site covered by this Permit shall not be used to provide access to, or to accommodate in any way the use of, any adjoining property for landfill purposes, unless the County has approved the use of such adjoining property for landfill purposes. 35.8 Mitigation Fee. The Landfill operator shall pay to the County of Contra Costa a fee, the amount of which may be set by the Board of Supervisors by a Board Order from time to time, which amount shall not be less than $3.00 per ton and shall not be more than $4.00 per ton, on solid waste received at the Landfill. The fee shall be used as directed by the Board in its sole discretion: 1) to mitigate general impacts of the Landfill-generated traffic on the County's road system, 2) to mitigate the general impacts of the Landfill on open space, existing and proposed recreational facilities, and agriculture, or 3) to mitigate any general impacts of the Landfill upon the surrounding community. Conditions 35.1 and 35.2 of Land Use Permit 2020-89 are hereby stayed in their operation as long as Condition 35.8 remains in full force and operation. Should Condition 35.8 (or any portion of it) for any reason be set aside or stayed in its operation, then Conditions 35.1 and 35.2 shall be in full force and operation. Condition 35.8 was added when Amendment 1 to Land Use Permit 2020-89 was approved. The Board of Supervisors approved Amendment 1 on November 1, 1994 which stayed the operation of Conditions 35.1 and 35.2 as long as the new Condition 35.8 remains in full force and operation. November 1, 2016 Contra Costa County Board of Supervisors 219 Page 57 36. LANDFILL GAS POWER PLANT 36.1 Power Plant Design. The design of the Landfill Gas Power Plant project as approved is generally shown on the plans submitted to the Conservation and Development Department on October 16, 2001. 36.2 Ultimate Responsibility. These conditions of approval identify the Landfill Gas Power Plant operator as the party primarily responsible for implementing conditions involving the design, construction, improvements, maintenance and management of the power plant. However, ultimate responsibility for compliance with these conditions lies with the owner of the landfill. 36.3 Keller Canyon Landfill Land Use Permit. The construction and operation of the Landfill Gas Power Plant is also subject to all other conditions in Land Use Permit 2020-89 for the Keller Canyon Landfill, as appropriate. 36.4 Violation/Revocation. The Landfill Gas Power Plant owner and operator shall at all times comply with the provisions and requirements of these Conditions of Approval. A repeated violation of any of these Conditions as a result of the construction or operation of the Power Plant is cause for revocation of the Land Use Permit for the power plant. 36.5 System Safety. Risk of fire (from gas, oil, or electrical sources) shall be controlled through the use of flame sensors, ultraviolet (UV) radiation and methane detectors, and fire extinguishers. These components shall be installed at a minimum, in the power modules, exhaust and cooling packages, and other locations as required by Code. 36.6 Equipment and System Monitoring. Instrumentation shall be provided for all power plant equipment and systems which provide for a fully automated monitoring and warning system. This will include an automated switch to combustion flare if necessary. Additionally, routine monitoring of the gas extraction system and power plant facility shall be performed during normal business hours by at least one on-site operator. 36.7 Engines. Power plant facilities shall use lean burn internal combustion engines to meet BAAQMD regulations for oxides of nitrogen (NOx), carbon monoxide (CO) and volatile organic compounds (VOC). 36.8 Hazardous Materials. Landfill Gas Power Plant operator shall prepare and submit a Hazardous Materials Business Plan for the Power Plant in compliance with requirements of the Hazardous Materials Division of Contra Costa County’s Health Services Department. November 1, 2016 Contra Costa County Board of Supervisors 220 Page 58 36.9 Emergency Response. Landfill Gas Power Plant operator shall submit a facility specific Emergency Response Plan and then implement and update as needed, said Plan. 36.10 Notification of Plant Upset or Accidental Release. Landfill Gas Power Plant operator shall notify the Conservation and Development Department immediately of any plant upset or accidental leakage or release of landfill gas. A written report of the cause of any plant upset and the corrective measures taken by the facility operator, shall be provided to the Conservation and Development Department within 72 hours after resolving an emergency. 36.11 Stormwater Pollution Prevention Plan (SWPPP). Landfill Gas Power Plant operator shall implement the Keller Canyon SWPPP (prepared in 1996 and as may be amended from time to time), for water resources protection measures in case of spill of coolant, oil, or other lubricant. 36.12 Facility Design. Power Plant facilities shall be painted Bronze Olive or other suitable color as approved by the Conservation and Development Department. Power Plant operator shall install a perimeter security fence to enclose the power plant. 36.13 Power Plant Landscape Plan. A Landscape Plan for the Power Plant site shall be submitted subject to the approval of the Conservation and Development Department. The location and types of landscaping proposed along the security fence shall be specified. 36.14 Construction. Upon completion of construction, all construction materials, including packaging materials, worker facilities, and debris will be removed from the site. Additionally during construction all excess materials shall be removed periodically, as needed. 36.15 Material Recycling. Whenever feasible, all oils, lubricants, and coolant shall be recycled rather than disposed. Prior to issuance of a building permit, the applicant shall submit a Debris Recovery Plan. Upon completion of construction, the applicant shall submit a Debris Recovery Report. 36.16 Implementation & Compliance Monitoring. The operator shall provide payment for costs associated with the Conservation and Development Department’s monitoring of implementation and compliance with these Conditions of Approval. 36.17 Surcharge. A surcharge, if established by the County Board of Supervisors, November 1, 2016 Contra Costa County Board of Supervisors 221 Page 59 shall be paid to the County, by the operator, related to the sale of landfill gas or the sale of electricity produced by burning said gas. History of Revisions 7/24/1990 – Original Approval 11/1/1994 – Amendment 1 (added COA 35.8) 6/25/2003 – Amendment 2 (added Section 36 “Landfill Gas Power Plant” – LP012115) 12/16/2014 – Permit Review Modification (modified conditions 20.3, 25.4, and 31.5) 9/22/2015 – Permit Review Modification (modified multiple COAs and added COAs 2.3, 8.5, 8.6, 8.7, and 8.8) M:\Keller\LUP COAs\KCL-LUPCOA_Modification 9-22-2015.docx November 1, 2016 Contra Costa County Board of Supervisors 222 November 1, 2016 Contra Costa County Board of Supervisors 223 November 1, 2016 Contra Costa County Board of Supervisors 224 November 1, 2016 Contra Costa County Board of Supervisors 225 November 1, 2016 Contra Costa County Board of Supervisors 226   Keller Canyon Landfill Site Map 901 Bailey Road, Unincorporated PIttsburg  Landfill Facilities & Disposal Area and Special Buffer Area November 1, 2016 Contra Costa County Board of Supervisors 227   Keller Canyon Landfill Aerial View 901 Bailey Road, Unincorporated Pittsburg   Landfill Site and Surrounding Vicinity  November 1, 2016 Contra Costa County Board of Supervisors 228 November 1, 2016 Contra Costa County Board of Supervisors 229 November 1, 2016 Contra Costa County Board of Supervisors 230 November 1, 2016 Contra Costa County Board of Supervisors 231 November 1, 2016 Contra Costa County Board of Supervisors 232 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Status TypesStatus Descritption# of COAsCompletedrequirements were satisfied and no further action or monitoring expected. Brief remarks are provided in the adjoining Comments column.43Completed. On-Goinginitial required action or submittal was completed and continuing landfill operations must be conducted in conformance with applicable submittal/requirements on an on-going basis. 32Completed. Updated As Neededsubmittal requirement was satisfied, but submittal addresses on-going or future activities and may be updated if/when warranted based on operating experience or requirements imposed by regulations or another permit/regulatory agency. 8Cross-Referencesolely refers to one or more other conditions and does not contain any additional requirements.19Further Review Requiredcompliance status has not yet been confirmed pending completion of further review and/or coordination with other regulatory agencies.2In Compliance. On-Goingcompliance with general requirements of conditions involving facility design standards, daily operations, or scheduled monitoring.124Informationalprimarily informational and does not require specific actions. 13In Processapplicable compliance efforts are underway but not yet completed.3No Longer Applicabledetermined to be unenforceable or infeasible subsequent to issuance of the KCL LUP in 1990. Examples include conditions superseded by regulations; conditions that no longer apply due to U.S. Supreme Court decisions. Explanation is provided in the adjoining Comments column.8Not in Compliancefurther action is required by the operator to fully satisfy requirement(s), includes any that were only partially satisfied but not enough to be deemed substantially in compliance.0Not Yet Required no action is required of the Landfill owner/operator until such time that circumstances or events occur that are specified in the condition of approval (e.g. upon request by the County). Explanation is provided in the adjoining Comments column. 23Objectiveobjectives which are inteded to be achieved by complying with the conditions in that section.13288Highlighted Condition #condition #s highlighted in yellow were either added or modified as a result of the first Permit Review in 2014-15.Notes in bold textbolded text in the Notes column reflects UPDATES provided for this second Permit Review in 2016.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsx ‐‐ Status TypesPage iNovember 1, 2016Contra Costa County Board of Supervisors233 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments1.1Short Title.  The Keller Canyon Landfill project is henceforth referred to in this document as the Landfill.InformationalCondition Acknowledged.2.1Ultimate Responsibility.  The conditions of approval identify the Landfill developer as the party responsible for implementing conditions involving construction and improvements, and the Landfill operator for implementing conditions involving maintenance and management.  Regardless of these identifications, the Landfill owner shall be responsible for complying with all conditions.InformationalCondition Acknowledged.2.2Transfer of Ownership.  The Land Use Permit for the Landfill shall run with the land; however, a new owner shall be responsible for notifying the County Conservation and Development Department of any change in ownership.  A change in ownership shall be interpreted to mean the acquisition of 5 percent or more of the value of the Landfill site covered by this Land Use Permit.  (It is noted that other permits may not necessarily run with the land.)Completed. On-GoingThe First Amended Landfill Franchise Agreement contains assignment requirements pertinent to a change in ownership.  The Keller Canyon Landfill Company (KCLC) was owned by Browning Ferris Industries (BFI) at the time the Landfill began operations in 1992.  In 1999, BFI sold/transferred KCLC and other local assets to Allied Waste Industries.  In 2008, Allied Waste Industries merged with Republic Services, Inc. 2.3Assignment of Responsibility.a) The Board may assign the responsibility of administering specific Conditions of Approval or provisions of this LUP, such as State Minimum Standards, to County Departments or other units of government.b) The Board may suspend the implementation of conditions or provisions of this LUP where such conditions or provisions are inconsistent with the terms of a contract or agreement entered into between the Board and the operator or other units of government, or by the terms of a joint powers agreement where the County is a member of the joint powers agency. This would not alleviate the need to comply with the public approval process required when amending this LUP. Any Board approved suspension would automatically be nullified at such time as the contract or agreement no longer includes terms inconsistent with the specified condition.c) For the purposes of Condition 2.3(b), the Franchise Agreement between the County and the Landfill Owner as amended in November 1994, is an eligible contract.d) If no contract or agreement is in force, as referred to in Condition 2.3(b), the County retains authority to implement this LUP and all of its Conditions.InformationalThis is a new condition approved by the Board of Supervisors in conjunction with the Permit Review for County File LP2020‐89 on September 22, 2015.3.1Compliance Objective.  The Landfill developer and operator shall at all times comply with the requirements of laws and permits applicable to the facility. This condition is not intended to grant authority or assign responsibility to the County for the independent enforcement of regulatory and permitting requirements that fall within the primary jurisdiction of other agencies (see Condition 11.11).In Compliance. On-GoingOperation has generally been conducted in compliance with all local, State, and federal laws and regulations. The Department of Conservation and Development (DCD) is not aware of any violations that were not corrected in a timely manner. The Landfill operator and any Vendors/operators subcontracted to work at KCL  is required to comply with this LUP and all other permits with regulatory authority over landfill operations. See Condition 14.2 for a listing of approved permits. M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 1 of 65November 1, 2016Contra Costa County Board of Supervisors234 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments3.2Design Standard.  The Landfill developer shall design the Landfill facility to meet the requirements of the San Francisco Regional Water Quality Control Board for a Class II waste disposal facility.In Compliance. On-GoingKCL is a Class II waste disposal facility that has been classified by the Regional Water Quality Control Board (RWQCB) according to the provisions of Title 27, Environmental Protection‐‐Division 2, Solid Waste Chapter 3. Criteria for All Waste Management Units, Facilities, and Disposal Sites . Keller Canyon Landfill's design, construction, and operation comply with all State Minimum Standards for solid waste handling and disposal specified in Title 27 of the California Code of Regulations (CCR).  The design for each phase of the landfill is subject to RWQCB review and approval prior to construction being authorized by DCD.3.3State Minimum Standards.  The operation and maintenance of this facility shall at all times comply with Minimum Standards for Solid Waste Handling and Disposal (California Code of Regulations, Title 14 and Title 27).In Compliance. On-GoingIn 1997, California Code of Regulations (CCR) Title 14 and 23 for the Solid Waste Facilities Permit, were modified into CCR Title 27. KCL complies with all Minimum Standards for Solid Waste Handling and Disposal. The LEA has local enforcement authority over KCL and conducts monthly inspections of the landfill site to ensure compliance with the Minimum Standards for Solid Waste Handling and Disposal. See Condition 3.10.3.4Land Use Permits.  The Landfill developer and operator shall at all times comply with the provisions and requirements of this Land Use Permit.  A violation of any of these conditions may be cause for revocation of the Land Use Permit pursuant to County Code Section 418‐4.020 following reasonable written notice. Alternatively, the County has the option of issuing formal notices and assessing penalties pursuant to Section 4.19 of the Landfill Franchise Agreement or County Code Chapter 14‐6, Civil Enforcement.In Compliance. On-GoingLandfill owner/operator is  in compliance with the vast majority of LUP conditions of approval currently in effect.  This table reflects DCD staff's assessment of landfill operator's current status of compliance for each LUP Condition of Approval.3.5Solid Waste Facilities Permit.  The Landfill operator shall conform with all provisions and requirements of the Landfill's Solid Waste Facilities Permit, and any related directives of the California Department of Resources Recycling and Recovery (CalRecycle) or Contra Costa Environmental Health, as the Local Enforcement Agency for CalRecycle.In Compliance. On-GoingUPDATE: The Solid Waste Facility Permit was reviewed by Contra Costa Environmental Health in 2014. The next permit review is scheduled for 2019.  CalRecycle conducted unannounced inspections in October and November of 2014.  CalRecycle returned in November to focus on the receipt of the curbside collected residential green waste materials and the deployment of the ADC at the end of operating day. CalRecycle staff observed employees removing contaminants at the active face (plastic containers and bags, plastic buckets, cardboard and larger tree branches) from the received piles. The site operator explained that due to the location of the work face (tight corner fill), they were not able to spread the pile for the employees in order to remove contaminants that may be hidden inside the material pile. The observation that contaminants were not removed prior to placement of the ADC material at the active face is inconsistent with the ADC protocols approved by the LEA and described in its letter dated February 24, 1999.  This practice is also not allowed under 27 CCR 20690, as material must be processed before application of the ADC to the active face.  The RDSI requirements for ADC have changed since the 2002 RFI Amendment. The RDSI does not adequately fulfill the current regulation requirements. The RDSI needs to be amended to describe the operations observed at the landfill in October 2014. Tile 27 CCR 21600 (b)(6)(B) requires that specific inforamtion be described which are currently not in the governing RDSI. Specifically, the RDSI contains no information regarding processing methods for curbside collected residential green waste material to remove contaminants and material larger than 4 feet and 3 inches in diameter and the methods for the application of the material over the daily compacted refuse or other specification as approved by the LEA during the demonstration project. An RDSI Amendment was approved in late 2014 and in 2015 in response to an appeal, the RDSI amendment approval was upheld by CalRecycle. The landfill operator submitted a Report of Disposal Site Information (RDSI) and formal application for a Solid Waste Facility Permit (SWFP) on 1/3/1992 (see letter from S. Gordon (KCLC) to C. Nicholson (HSD), dated 1/3/1992. SWFP 07‐AA‐0032 was issued April 29, 1992, and is reviewed every five years. The last revision was in 2014. The LEA conducts monthly inspections. M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 2 of 65November 1, 2016Contra Costa County Board of Supervisors235 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments3.6Class II Landfill Requirements.  The Landfill operator shall at all times comply with the Class II waste disposal facility provisions and requirements of Article 3, Chapter 15 of Title 23 and Title 27 of the California Code of Regulations.In Compliance. On-GoingIn 1997, California Code of Regulations (CCR) Title 14 and 23 for the Solid Waste Facilities Permit, were modified into CCR Title 27.Title 27 allows for preparation of aJoint Technical Document (JTD)to include the Report of Disposal Site Information (RDSI), Reporton Waste Discharge, Preliminary Closure Plan, and Postclosure Maintenance Plan. These documents formerly were submittedseperately.3.7Other Regulatory Agencies' Requirements.  The Landfill operator shall at all times comply with the provisions and requirements of other regulatory agencies having jurisdiction over the facility.In Compliance. On-GoingThe landfill operator has generally been in compliance with all facility permits. There is no history or evidence of on‐going non‐compliance with other permits of other agencies with regulatory jurisdiction over landfill design and operations.3.8Utilities, Service Districts, and Government Agencies' Requirements.  The Landfill developer or operator shall at all times comply with the regulations and requirements of utilities, districts, or agencies which have jurisdiction over the installation of improvements or provide services to the landfill.In Compliance. On-GoingUPDATE:  There were no recorded permit violations in 2015 and 2016 to‐date.  The Landfill Operator is in compliance with all facility permits. 3.9Notice Coordination.  The Landfill operator shall notify the Department of Conservation and Development (DCD) in writing at the time any report is submitted to other agencies concerning the design, operation, and maintenance of the Landfill. Copies shall be made available or mailed to DCD offices at 30 Muir Road in Martinez upon request.In Compliance. On-GoingUPDATE: All of the reports submitted to agencies in 2015 and2016 (to date) have been sent to DCD either electronically or inhardcopy form.Original compliance with this condition was approved by CDD on 10/15/1991. See Community Development Department Memo, V.Conklin to C. Zahn, dated 10/15/1991, and as updated through 10/25/1991.Copies of all reports concerning landfill design, construction, operation, and maintenance that are submitted to other agencies areavailable upon request.  Reports submitted to some agencies are available on‐line (e.g. RWQCB – Geotracker).  3.10Monitoring and Inspection.  All monitoring reports and results of inspection or analysis shall be made available to the Contra Costa Environmental Health and Conservation and Development Departments.  Any indication of an emergency or other serious problem relating to public health and safety shall be reported at once.In Compliance. On-GoingThe landfill operator coordinates with both CCEH and DCD in reporting any potential problems relating to public health and safety.  All monitoring and inspection reports are on‐file at the Landfill owner/operator's office and available for review by interested agencies during normal business hours.  Inspection reports produced by County Environmental Health and CalRecycle are posted and available on‐line.Contra Costa Environmental Health operates as the solid waste Local Enforcement Agency (LEA) for the California Department of Resources Recycling and Recovery (CalRecycle)  with the primary responsibility to ensure correct operation and closure of solid waste facilities in the State of California, including the proper storage and transportation of solid wastes. The LEA enforces SWFP #07‐AA‐0032  for Keller Canyon Landfill. Also see comments in condition of approval 14.2. M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 3 of 65November 1, 2016Contra Costa County Board of Supervisors236 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments3.11Master Chart.  The Landfill operator will maintain for reference a master chart showing schedules and results of preparation, operation, monitoring and reporting in all major phases of the facility.Completed. On-GoingAn initial Master Chart was approved by CDD in 1991.  An update of the original development plan for the landfill prepared in 1991 was necessitated by changes that occurred from landfill operations and site development. A Conceptual Master Plan for the landfill was submitted to CDD in July 2002. The Master Plan was comprehensive and addressed important aspects of landfill design and operation. The Master Plan also demonstrated that the original permitted air space volume of 75 million cubic yards was maintained after landslide repairs and other site development.Landfill development sequencing for the remaining lifespan of the landfill was prepared consisting of eight (8) groupings of phases.  The phases within the first two groupings, collectively known as Phases 1 and 2 respectively, had all been completed by 2002.  Currently the   Phase 3 is being implemented. A revised development plan for the remaining undeveloped portions of the landfill was presented in Figure 8 of the Master Plan. The revised plan accounts for mitigation of landslides, stability of containment systems and waste mass, and other design and operations parameters required to meet regulatory requirements.Over time, a Master Chart as described in this condition has been superseded by modern computerized project management systems.   Similar information is already conveyed in periodic reports on landfill activities and site development that are submitted to regional/state agencies (copies provided to the County and also available for review during normal business hours). See Community Development Department Memo, V. Conklin to C. Zahn, dated 10/15/1991, and as updated through 10/25/1991.4.1Validity Period.  The Landfill developer shall install pre‐requisite improvements and open the Landfill for receiving refuse within three years of the final approval of the project's Solid Waste Facilities Permit. This validity period shall be tolled while any appeal filed by parties other than the Landfill developer is pending.  The Landfill developer may request from the Director of Community Development one or more one‐year extensions of the Land Use Permit.  If the Land Use Permit is not implemented within the specified time, it shall become null and void.  The Director of Community Development may allow each one‐year extension if the Director finds that there are changed circumstances which warrant the consideration of changes to the Conditions of Approval. CompletedThe Contra Costa County Board of Supervisors approved LUP 2020‐89 on July 24, 1990.The Solid Waste Facility Permit was issued on April 29, 1992. KCL became operational on May 7, 1992, within the specified time period of this condition.  4.2Operative Date.  This Land Use Permit is valid upon approval by the Board of Supervisors.  However, it shall not become operative until and unless the permittee (landfill owner, etc.) first obtains and the Board of Supervisors grants a franchise to or approves an agreement with permittee (see Section 13, Franchise Agreements).CompletedThe original Franchise Agreement was issued on December 4, 1990. The Franchise Agreement was amended on September 13, 1994 as the First Amended Landfill Franchise Agreement. Amendment No. 1 to the First Amended Franchise Agreement was executed on November 1, 1994. Amendment No. 2 to the First Amended Franchise Agreement was executed on February 27, 1996. 5.1Area of Origin.  The Landfill operator shall not refuse to receive eligible wastes or cover materials which originate in Contra Costa County provided such wastes or materials are delivered to the facility in accordance with these Conditions of Approval and the landfill's Solid Waste Facilities Permit, and provided that the required governmental fees are paid. Rate setting requirements are specified in the Landfill Franchise Agreement and Section 12 of this Land Use Permit.No Longer ApplicableJudicial and legislative decisions have since overturned restrictions on disposal in local landfills to protect from too early filling. Waste origin restrictions were also nullified through the First Amended Franchise Agreement in 1994. The Board of Supervisors authorized KCL to accept certain special handling wastes (non‐hazardous and non‐toxic) originating outside of Contra Costa County pursuant to guidelines for direct haul originally approved by the Board on 10/27/1992. See report to the Board of Supervisors dated December 7, 1993 and approved on December 14, 1993.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 4 of 65November 1, 2016Contra Costa County Board of Supervisors237 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments5.2Out‐of‐County Wastes. INVALIDATED BY LEGISLATURENo Longer ApplicableThe prohibition on import of waste from outside the County was rendered No Longer Applicable by U.S. Supreme Court decisions in June 1992 that reinforced that solid waste is a business commodity subject to federal commerce clause protection.5.3Sub‐County Service Area.  If there is more than one Class II or Class III landfills operating in Contra Costa County, the Board of Supervisors may establish sub‐County service areas for each on a temporary or long‐term basis.  If the Board has established a sub‐County service area for the Landfill, the operator shall not accept waste for disposal from outside such area.Not Yet Required Sub‐County service areas have not been established.5.4Reciprocal Capacity Agreement.  The Landfill operator shall receive waste from outside Contra Costa County if in accordance with the terms and conditions of a Reciprocal Capacity Agreement entered into by Contra Costa County with another county.  Waste shall be received upon reasonable notice to the Landfill operator and the Board of Supervisors and direction by the Board to the Landfill operator as to the terms and conditions under which the waste will be received.  The Board may specify disposal charges which are applicable only to the waste received under the Reciprocal Capacity Agreement.Not Yet Required Reciprocal Capacity Agreements with other jurisdictions have not been established.5.5Pre‐Requisite Curbside Recycling Program.  The Landfill shall not admit for disposal waste loads from communities which do not have an eligible curbside recycling or equivalent program as determined by the Department of Conservation and Development. An eligible program shall recover a range of recyclable materials consistent with a curbside recycling program operating pursuant to a Board of Supervisors approved franchise agreement. The Board of Supervisors has the discretion to identify additional factors to be considered when determining eligibility. The Board retains the authority to approve community programs previously deemed to be ineligible by the Department of Conservation and Development.In Compliance. On-GoingUPDATE:  A recent review by the landfill operator of waste accepted by origin in 2015 revealed that all but one of the jurisdictions had an acceptable curbside recycling program, either certified in the CalRecycle database or verified by jurisdiction.  Staff reviewed disposal reporting data that revealed 99.972% of the disposed tonnage came from jurisdictions within the Bay Area. Bay Area cities and municipalities have well established curbside recycling programs in place.  KCL only accepted one load of contaminated soil from the singular jurisdiction that did not appear to have a fully acceptable curbside recycling program.The landfill operator uses CalRecycle's database of certified curbside recycling programs as a means of determing if a community has curbside recycling in place.  Operator intends to institute a pre‐acceptance procedure to ensure verification of curbside recycling occurs prior to loads being accepted from new jurisdiction.6.1Eligible Wastes.  The Landfill operator shall allow only wastes eligible for disposal in a Class II facility, as defined by the Regional Water Quality Control Board to be admitted to the land‐fill.  The wastes admitted to the landfill shall also be consistent with the Solid Waste Facilities Permit (07‐AA‐0032), administered by Contra Costa Environmental Health, and consistent with the 1990 Environmental Impact Report and Board of Supervisors' policies and approvals (including the Board of Supervisors conditional authorization in 1992‐93 to accept special wastes and limited direct haul – see Conditions 8.5 through 8.7) and these conditions of approval.  To the extent allowed by law, the Board of Supervisors may direct the Landfill operator not to accept wastes that do not meet State and County policies and regulations.In Compliance. On-GoingUPDATE:  No ineligible waste was accepted in 2015 or early 2016.  Signage is posted at the gate and scale house outlining all prohibited material.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 5 of 65November 1, 2016Contra Costa County Board of Supervisors238 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments6.2Designated Wastes.  The Landfill operator shall allow only those designated wastes (as defined in Section 20210 of Title 27, of the California Code of Regulations and Section 13173 of the California Water Code) approved for this facility by the San Francisco Regional Water Quality Control Board, and shall be consistent with the waste types allowed for disposal pursuant to Condition 6.1.  The Board of Supervisors may designate special rates for this waste to the extent allowed pursuant to the terms of the Landfill Franchise Agreement.In Compliance. On-GoingFacility is in compliance with regulations in Title 27 of the CCR and conditions related designated wastes. On December 14, 1993, the Board of Supervisors authorized KCL to accept certain designated wastes (special handling wastes, that are non‐hazardous and non‐toxic) originating outside of Contra Costa County, subject to specific conditions related to volume limitations, rates, waste inspection, and laboratory testing among others. See Recommendation from Val Alexeeff, GMEDA Director, to the Board of Supervisors dated December 7, 1993. The Board approved as recommended on December 14, 1993. Many of these designated wastes have since been incorporated into the SWFP as described in Condition 6.1 Eligible Wastes above. 6.3Infectious Wastes.  The Landfill operator shall accept only those infectious wastes identified in, and disposed of in accordance with the Solid Waste Facilities Permit.In Compliance. On-GoingAll potentially infectious waste are disposed of in accordance with Section 14 Prohibitions of the SWFP.6.4Ineligible Wastes.  The Landfill operator shall not allow the following wastes to be disposed at the landfill:a) Hazardous or toxic wastes.b) Radioactive wastes.c) Liquid wastes, other than utility sludges meeting Regional Water Quality  Control Board requirements.d) Other ineligible wastes specified in the Solid Waste Facili¬ties permit administered by the Contra Costa Environmental Health.In Compliance. On-GoingUPDATE:  No ineligible wastes were accepted at the landfill since the last permit review. All incoming loads are routinely screened in accordance with the most recent Load Check Program (updated in September 2013) and Condition 17j (Hazardous Waste Screening) of the SWFP. See Condition 6.1 & 7.1.   6.5Emergency Use.  If the service area of the Landfill is determined to be a sub‐area of the County, the County Department of Conservation and Development or Contra Costa Environmental Health may allow legal waste originating in areas of Contra Costa County, other than those stipulated in Section 5, to have access to the landfill for periods up to 180 days on an emergency basis.  The department(s) may grant one extension for no longer than 180 days.  The Board of Supervisors may allow the emergency use of the landfill to continue for any time period deemed necessary.Not Yet Required Sub‐County service areas have not been established.6.6Hazardous Waste Screening and Management.  See Section 19. InformationalThis condition cross‐references to another LUP condition.6.7Area of Origin Restrictions.  See Section 5. InformationalThis condition cross‐references to another LUP condition.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 6 of 65November 1, 2016Contra Costa County Board of Supervisors239 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments7.1Eligible Vehicles and Loads.  The Landfill operator shall screen loads to limit to the extent practicable the intake of ineligible waste.  Prior to receiving waste, the Landfill operator shall prepare in writing a program for identifying eligible vehicles and screening loads at the Landfill entrance, random sampling and inspection for ineligible wastes, and checking loads at the Landfill disposal area.  The Load Inspection program shall include inspection for hazardous wastes and procedures for their handling and off‐site disposal consistent with the Contra Costa County Hazardous Waste Management Plan.  The program shall be subject to the approval of Contra Costa Environmental Health and the County Conservation and Development Department.In Compliance. On-GoingUPDATE:  CCEH reviewed and approved the Load Check Program as part of the LEA's 2014 review of the RDSI.  DCD received and reviewed the Program and no deficiencies were identified, formal approval is still pending.The Eligible Vehicles and Loads Program was developed to conform with the requirements of 27 CCR, Section 20870, and the WDRs [Wastes and Their Classification (Part 11)] for KCL. The Eligible Vehicles and Loads program is designed to identify and remove hazardous and prohibited wastes from the waste stream coming to the landfill. Incoming wastes are verified based on visual inspection, questioning by staff, physical assessment, and waste characterization analysis. If an incoming load is suspected of containing ineligible waste, based on the visual inspection, the hauler will be questioned by landfill personnel about the contents of the load. If there is still a question about the acceptability of the waste, the hauler will not be permitted to unload the waste. The original Load Check Program, dated April 25, 1993 was approved by the Health Services Department and CIWMB as part of the RDSI pursuant to issuance of the SWFP. The Load Check Program was revised in September 2013.  Condition 17j (Hazardous Waste Screening) of the SWFP specifies procedures for hazardous waste inspection. Landfill personnel are trained in the implementation of identifying non‐eligible vehicles and ineligible waste. Ineligible hazardous waste materials are not accepted at the landfill per conditions in this LUP and the SWFP.  A Health Services Department Memo from C. Nicholson to C. Zahn (CDD) dated 3/10/1992, states this condition was reviewed and certified.Also see Condition 19.4.7.2Load Covering.  The Landfill operator shall spot check all incoming waste‐hauling vehicles for proper covering or containerization consistent with the requirements of Section 418‐2.008(a) of the County Code.  The operator shall identify any waste loads which are susceptible to littering or leakage because of the lack of covering, inadequate covering, or disrepair of screens, covers or containers.  Customers delivering any such waste loads shall be required to provide evidence that corrective actions have been taken to effectively cover and contain waste loads (e.g. waste adequately secured with covers and containers in good repair) in order to be eligible to deliver waste loads in the future.  Landfill operator shall track and report applicable details about the occurrences and corrective actions taken to the County Department of Conservation and Development annually.In Compliance. On-GoingUPDATE: Republic Services removed the "How's My Driving?" stickers from their trucks and replaced them with "Together for Safer Roads" stickers. Incidents of litter bounce out from Republic trucks can still be recorded using the truck number which identifies every truck, and using the local phone number printed on all trucks. Republic Services is a member of Together for Safer Roads, an organization made up of private sector companies dedicated to improving traffic safety on the nation's roads. Republic is implementing a program of Best Practices for its fleet of vehicles related to road safety management, safer roads and mobility, safer vehicles, and safer road users.   Republic trucks and trailers are numbered. Complainants must call Keller directly to report concerns.Every incoming load is inspected to ensure all waste‐hauling vehicles are covered; waste loads are screened for excessive littering and inadequate covering. Transfer vehicles with inadequate screens or containers are repaired as they are identified. Republic’s trucks should have phone number for others to call if litter is observed so corrective actions are taken in a timely manner (like “How’s my driving”).  Also see Condition 25.3.On May 14, 1991, the Board of Supervisors amended County Ordinance Code 91‐26 (Requirements for Vehicles Transporting Refuse codified as Chapter 418‐2) to require all waste‐carrying vehicles transporting refuse to solid waste facilities in the County to have their loads covered. On September 9, 1991 the Board of Supervisors approved additional recommendations that included but was not limited to requiring DCD to include off‐site litter policing in new permits for waste disposal and processing facilities; and directed County staff to work with the Sheriff's Department and California Highway Patrol to assure enforcement of covered load and anti‐littering requirements.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 7 of 65November 1, 2016Contra Costa County Board of Supervisors240 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments8.1Eligible Vehicles.  The Landfill operator shall admit only the following refuse transport vehicles:  a) Transfer station trucks (vans).  Transfer stations shall have a Waste Management Program, which includes hazardous waste screening and resource recovery operations. Program may be subject to the approval of the Board of Supervisors if deemed necessary for consistency with the Countywide Integrated Waste Management Plan.  b) Demolition and construction material trucks hauling debris that would not be recycled or otherwise diverted from disposal if processed at a local Transfer Station.  There are waste reduction requirements that apply to such wastes generated by businesses and industries, therefore the operator shall assist the County to help ensure compliance with such requirements or goals through implementation and compliance with Conditions 8.5 – 8.7.  c) Incinerated sewage sludge‐hauling trucks originating at utilities.  d) Sewage and water treatment plant sludge and other byproduct trucks with loads complying with San Francisco Regional Water Quality Control Boards solids‐to‐liquid requirements.  e) Trucks hauling Designated Wastes approved for this landfill by the Regional Water Quality Control Board.  f) Other specialized waste transport trucks, hauling wastes identified in the Landfill's Solid Waste Facilities Permit which cannot be feasibly processed to increase diversion through a Transfer Station.In Compliance. On-GoingOnly eligible vehicles, as outlined in this condition and/or the operating permits, are allowed admittance into the Keller Canyon Landfill. In‐county waste origin requirements of this condition are unenforceable as a result of U.S. Supreme Court decisions in June 1992 (see also the First Amended Franchise Agreement in 1994). See Condition 5.1.8.2Service Area Restriction. See Section 5.Cross-ReferenceThis condition solely cross‐references another LUP secition. See Section 5.8.3Emergency Exemption.  See Condition 6.5.Cross-ReferenceThis condition solely cross‐references another LUP condition. See Condition 6.5.8.4Reciprocal Use Exemption.  See Condition 5.4Cross-ReferenceThis condition solely cross‐references another LUP condition. See Condition 5.4.8.5Direct Haul. Only wastes in the prescribed vehicles which would not be recycled or otherwise diverted from disposal if processed through a local transfer station may be considered for direct haul pursuant to the Procedures specified in Condition 8.6. At least once per year, the Landfill operator shall submit an updated list of waste and material types recovered prior to transfer for disposal at the landfill if contained in loads delivered to any of the local transfer stations open to the public.  The annual list shall be subject to the review and approval of the Department of Conservation and Development and is intended to be used when screening direct haul eligibility pursuant to Condition 8.6(g). Loads containing materials that will be used as cover or otherwise beneficially reused on‐site and treated as diversion under the Integrated Waste Management Act may be direct hauled without going through a transfer station. Not Yet Required UPDATE: New Conditions 8.5 – 8.8 pertaining to direct haul take effect 18 months from September 22, 2015 approval by the County Board of Supervisors as part of the intial KCL Permit Review conducted in 2014/15.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 8 of 65November 1, 2016Contra Costa County Board of Supervisors241 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments8.6Direct Haul Procedures.  Direct haul process and materials shall be consistent with the Solid Waste Facility Permit (No. 07‐AA‐0032), this LUP, and applicable policies adopted by the Board of Supervisors including those identified in 8.6(k) below. The operator shall ensure new customers receive information consistent with i) and j) prior to gaining access to the site.  The operator shall conduct screening procedures specified in a) through h) prior to allowing customers to direct haul waste/material loads to the landfill.  Operator shall provide written confirmation that eligibility has been demonstrated consistent with these procedures prior to loads being accepted for disposal. Operator shall summarize results of direct haul eligibility screening completed each quarter in the direct haul reports required under Condition 8.7. a) Name of company and physical location at which the waste or material was generated.b) Complete description of waste including chemical analysis and solids‐to‐liquid ratio when appropriate.c) Description of originator’s in‐house waste inspection program(s) to ensure screening for hazardous and/or toxic materials or originator’s written confirmation that their practices comply with uniform waste inspection program prepared by the Landfill operator.d) Description of volume and expected frequency of waste to be hauled and a description of the specialized waste transport vehicle(s) to be utilized.e) Description of the waste originator’s in‐house waste reduction and  recycling program(s) or originator’s written confirmation that their practices comply with a uniform waste reduction and recycling plan to be prepared by Landfill operator and approved by the Department of Conservation and Development.f) Originator’s or transporter’s affirmation to adhere to County imposed haul route and peak hour hauling restrictions.g) Written confirmation by the Landfill operator that the waste or material is not on the approved annual list described in condition 8.5, andh) Written waste eligibility determination from Keller Canyon Landfill Company based on a) through g) above.i) Requirements of Keller Canyon Landfill Company describing contract for landfill use, rules and regulations of the landfill (e.g. on‐site speed limit), prescribed haul route, load inspection program, driver training program, and any other such information as required.j) Requirements for proper load covering or containerization and consequences for non‐compliance specified in Condition 7.2.k) Any other information required by the Director of Conservation and Development, or by the actions of the Board on August 11, 1992 October 27, 1992, November 24, 1992, August 17, 1993  and December 14, 1993.Not Yet Required UPDATE: New Conditions 8.5 – 8.8 pertaining to direct haul take effect 18 months from September 22, 2015 approval by the County Board of Supervisors as part of the intial KCL Permit Review conducted in 2014/15.8.7Direct Haul Reports. The Landfill operator shall submit quarterly direct haul reports to the Department of Conservation and Development. The quarterly reports shall contain details about all direct haul loads, including the date accepted, customer (company) name, waste type, tonnage, location and jurisdiction of waste/material origin (city and county) and end use (disposal, cover or other on‐site beneficial reuse). Summarized results of all direct haul eligibility screening conducted during each period shall be submitted in conjunction with the quarterly waste origin reports. The quarterly reports shall also identify the total tonnage of municipal solid waste (Class III waste) received that quarter, total tonnage of Class II wastes received that quarter, and the percentage of total waste received which is characterized as Class II.  If determined necessary by DCD, additional reporting information or more frequent reporting may be required in the future.  Not Yet Required UPDATE: New Conditions 8.5 – 8.8 pertaining to direct haul take effect 18 months from September 22, 2015 approval by the County Board of Supervisors as part of the intial KCL Permit Review conducted in 2014/15.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 9 of 65November 1, 2016Contra Costa County Board of Supervisors242 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments8.8Emergency Direct Haul. In the event that a natural disaster or other emergency prevents the timely processing of wastes through a transfer station before disposal at the landfill, such waste or loads may be considered for direct haul. The landfill operator shall submit a written request to the County Department of Conservation and Development when circumstances or conditions warrant, or may warrant, emergency direct haul to the landfill. The landfill operator shall not proceed with emergency direct haul until written approval has been provided by the Director of the Department of Conservation and Development. The landfill operator shall submit an incident report describing the basis for emergency direct haul and the contingency actions taken.Not Yet Required UPDATE: New Conditions 8.5 – 8.8 pertaining to direct haul take effect 18 months from September 22, 2015 approval by the County Board of Supervisors as part of the intial KCL Permit Review conducted in 2014/15.9.1Hours of Operation.  The Landfill operator shall not open the landfill to receive waste loads before 7:00 a.m. or after 7:00 p.m.  Refuse shall be covered by 7:30 p.m. at which time working lights shall be extinguished.  Entry and security lights shall be dimmed at 7:30 p.m.  Other hours of operation, within those parameters, may be specified by Contra Costa Environmental Health or in the Landfill's Solid Waste Facili¬ties Permit.  Special loads may be received at other times in accordance with procedures established by Contra Costa Environmental Health or the Department of Conservation & Development.The Director of Conservation and Development may administratively shorten or extend the hours of operations prescribed above after consultation with the Landfill operator, Contra Costa Environmental Health, and the City of Pittsburg, after holding a public hearing to obtain the comments of other interested parties.  To shorten the hours of operation, the Director of Conservation and  Development shall find that the changes are needed to mitigate substantial noise, traffic, or similar impacts arising from the operation of the Landfill which were not known when this Land Use Permit was adopted.  To extend the hours of operation, the Director of Conservation and Development shall find that longer hours will not cause traffic, noise, glare, or similar impacts of Landfill operations to substantially increase in the vicinity of the Landfill. Exceptions to this limitation may be granted in response to natural disasters or other emergencies if deemed warranted by the Director of Conservation and Development if required to address any applicable officially declared disaster.In Compliance. On-GoingHours of operation and control of on‐site lighting are in compliance as specified in this condition. There have been no shortening of hours due to unforeseen impacts arising after the LUP was issued. No waste is accepted after 7:00 P.M. The required daily cover is completed by 7:30 P.M. All stationary lights are extinguished by 7:30 P.M.9.2Operating Days.  The landfill shall remain open for operation six days a week except on Holidays.  It shall close on Sundays. Exceptions to this limitation may be granted in response to natural disasters or other emergencies if deemed warranted by the Director of Conservation and Development.In Compliance. On-GoingThe facility is open six days a week and closed on Sundays as specified in this LUP condition; Specification 5b. of the SWFP; and Condition #17309 part 1 of the Major Facility Review permit issued by the BAAQMD.9.3Maximum Daily Tonnage.  The landfill may accept for disposal a maximum of 3,500 tons of refuse per day.  The Board of Supervisors shall review and revise, if necessary, the maximum allowable tonnages per day.  If the Board establishes sub‐County service areas, maximum tonnages for each landfill may be prorated to reflect their service areas.  The Board may increase the maximum daily tonnages, if necessary, to reflect Reciprocal Capacity Agreements or emergency measures. Exceptions to this limitation may be granted in response to natural disasters or other emergencies if deemed warranted by the Director of Conservation and Development. The Landfill operator shall submit quarterly reports to the Department of Conservation and Development solely showing daily waste tonnage accepted for disposal.In Compliance. On-GoingUPDATE: The maximum daily tonnage limit of 3,500 was not exceeded in 2015 or 2016 to‐date. KCL is in compliance with the maximum daily tonnage limit of 3,500 specified in this LUP condition; Section 5c and Condition 17m of the SWFP; and Condition #17309 part 2(a) of the Major Facility Review permit issued by the BAAQMD. Tonnage records are submitted to County DCD and CCEH and are available for review. Sub‐County services areas have not been established.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 10 of 65November 1, 2016Contra Costa County Board of Supervisors243 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments 9.4Minimum Buffer Zone.  The Landfill developer shall reserve a minimum buffer of 2,000 feet from the closest place of permanent waste placement to the closest existing residence on Jacqueline Drive.In Compliance. On-GoingThe Minimum Buffer Zone of 2,000 feet was established and is maintained per this condition. 9.5Special Buffer Area.  No residential housing shall be permitted at any time in the special buffer area.  See Condition 23.2.In Compliance. On-GoingThe Special Buffer Area continues to be under Williamson Act contract (Contra Costa County, 2008) and is zoned A‑4, Agricultural Preserve.  No residential housing has been constructed in the Special Buffer Area. Application submitted for oil and gas well permit to drill a well in the Special Buffer Area (094‐360‐010) in June 2003.9.6Dedication of Special Buffer Area.  At the time of the submission of the landfill's Development and Improvement Plan, pursuant to Government Code Section 7050, the landfill owner shall offer to dedicate the fee title of the land within the Special Buffer Area to the County of Contra Costa for recordation.  The County may accept the fee title and complete the dedication subsequent to the opening of the landfill for the disposal of waste.  In making the offer of dedication the Landfill owner may reserve the rights to carry out mitigation programs required by these Land Use Permit Conditions of Approval, and as may be further detailed in implementation plans required to be prepared by these Conditions within the Special Buffer Area.  The Landfill operator may perform grading and make installations, such as drainage ditches within the Special Buffer Area related to the landfill facility, provided that the grading and installations are consistent with the approved final Development and Improvements Plan and do not impair the capability of the Area to accommodate agricultural grazing and provide habitat mitigation consistent with these Conditions of Approval.  Similarly, the Landfill operator shall be allowed to carry out closure and post‐closure activities related to the landfill or the Special Buffer Area provided that such activities are consistent with a County‐approved closure plan and with the uses of the land allowed by these Conditions of Approval. The County may require the Landfill operator to maintain the Special Buffer Area, subsequent to dedication, at the operator's expense.  Maintenance shall include security, weed control, erosion control and the provision of fire trails.CompletedThe landfill operator submitted a letter to the County Board of Supervisors with an Offer to Dedicate on October 23, 1991. The County Board of Supervisors formally accepted the dedication offer in the form of a Board Order "Acceptance of Development Rights for Special Buffer Area, Keller Canyon Landfill" recorded on November 19, 1996. No waste disposal has occurred in the Special Buffer Area. Limited site development occurred consistent with the Dedication of Development Rights of the Board Order and Report of Disposal Site Information and Final Development and Improvements Plan. This site development has not impaired the Special Buffer Area's capability to accommodate grazing or habitat mitigation. The Dedication of the Special Buffer Area reserves the rights of the landfill owner to carry out mitigation programs required by LUP conditions and/or other permits.Offer letter substantiated by CDD on 10/23/1991. See Community Development Department Memo, V. Conklin to C. Zahn, dated 10/15/1991, and as updated through 10/25/1991. 10.1Volume Estimation.  The Landfill operator shall prepare reports annually estimating the remaining landfill site life (years) and capacity (cubic yards and tons).  Reports shall be submitted to the Department of Conservation and Development by March 1st of each year.   The Landfill operator shall also submit an initial topographic map prior to receiving wastes.In Compliance. On-GoingTopographic maps, color aerial photos, and capacity absorption are completed annually. and are available for review by interested agencies during normal business hours. Aerial surveys are required under Condition 17r of the SWFP which is enforced by the LEA.  DCD receives landfill capacity and estimated volume of waste in place on an annual basis which is used to satisfy an annual reporting requirement enforced by the State. 10.2Scales.  The Landfill developer shall install certified scale(s) at the landfill to weigh incoming and outgoing trucks.  A weigh‐ing program, subject to approval by the County Department of Health Services and Director of Weights and Measures, shall be implemented to monitor incoming wastes.In Compliance. On-GoingCertified scales were installed prior to commencement of landfill operations See County Certificate of Inspection dated 4/23/1992.The weighing program was approved by the Health Services Department prior to landfill operations (see Memo from C. Nicholson to C. Zahn, CDD dated 3/10/1992).M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 11 of 65November 1, 2016Contra Costa County Board of Supervisors244 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments10.3Waste Characterization.  The Landfill operator shall participate with transfer station operators serving the landfill in a tracking and reporting program to characterize incoming wastes by generator (customer) name, type, amount, and originating community and perform detailed load inspections on vehicles according to a program specified by the Department of Conservation and Develop¬ment.  Reports shall be submitted to the Department of Conservation and Development on a quarterly basis on or before the landfill reporting deadlines specified in the Disposal Reporting regulations (Title 14).In Compliance. On-GoingThe facility coordinates with transfer station operators on waste characterization as required by the County and the State’s Disposal Reporting System regulations. Waste characterization reports are prepared quarterly and submitted to DCD as required under this condition. A new  Condition 8.7 has been added which addresses reporting for waste not processed through transfer stations.See letter from KCL dated 4/25/1992 for initial Waste Characterization Program.11.1Permit Review.  The Landfill operator shall submit reports to the Department of Conservation and Development summarizing the compliance status for these Land Use Permit Conditions of Approval annually unless otherwise specified by the Director of Conservation and Development. The Board of Supervisors will hold annual public hearings to review the Conditions of Approval for this Land Use Permit for three years beginning one year after the commencement of operations of the Landfill.  The Board may refer proposed changes to the Land Use Permit to the County Planning Commission for processing.  Thereafter, the County Planning Commission shall hold public hearings on the Land Use Permit at three‐year intervals.  As a result of a review and public hearing, the County Planning Commission may recommend to the Board of Supervisors new or modified conditions to improve the public health, safety, and welfare or in response to court decisions or regulatory changes.  Nothing in this condition shall preclude the Landfill owner from applying for amendments to the Land Use Permit at any time or preclude the County from addressing emergency situations or new requirements imposed by State or Federal legislation or the courts.In ProcessUPDATE: This LUP Compliance Review table contains DCD staff input as well as  information provided by the landfill operator to satisfy this annual compliance status report requirement in accordance with the Board of Supervisor's approval of modified conditions of approval on September 22, 2015. Operator applied for an Amendment to the LUP in 2008 which is in process under County File Number LP08‐2026.  DCD is currently processing the Subsequent EIR for the proposed LUP Amendment.  11.2Local Advisory Committee.  The Department of Conservation and Development shall organize, and the Landfill developer shall participate in a local advisory committee, consisting of elected representatives of local residents and neighborhood associations, to comment and advise on the development of the landfill and its operations.  The Board of Supervisors may sanction the Local Advisory Commit¬tee as an official County committee.  The committee shall be established as soon as reasonably possible after the Board of Supervisors' approval of this Land Use Permit, if such approval is forthcoming.  Meetings shall be initiated following the approval of a Land Use Permit and shall be held at least quarterly through the first two years of landfill operation.  Subsequently, meetings may be held annually, but with the provision for meetings on call by the chair or the written request of 3 or more members unless otherwise specified by the County Board of Supervisors.  Contra Costa Environmental Health shall be notified at least 10 days in advance of all meetings.  Subjects for consideration at meetings will include, but shall not be limited to safety and emergency procedures, landfill fill‐related traffic problems, screening of visual impacts and problems of litter, odor, and noise control.  Meeting agenda also may include discussion of reports on the landfill construction, operation and maintenance.  The Landfill operator shall provide reasonable access to the landfill arranged through the Conservation and Development Department.  A surcharge on the tipping fee may be used to fund the advisory group's operations.CompletedCurrently inactive due to action taken by the County Board of Supervisors on ?. The last meeting took place  on February 28, 1995. Landfill personnel periodically conduct site tours of the facility for the local community and make presentations to the Bay Point Municipal Advisory Council upon request.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 12 of 65November 1, 2016Contra Costa County Board of Supervisors245 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments11.3Insurance and/or Bonding.  The applicant shall provide the insurance and bonds specified by the units of government having approval authority over the project.  The applicant/operator is obligated to comply with additional County specified insurance and bonding requirements pursuant to Article 12 of the First Amended Landfill Franchise Agreement. Subjects may include continuity of landfill operation, non‐compliance, emergency measures, construction performance, landscaping and closure.In Compliance. On-GoingUPDATE: The landfill operator provides proof of insurance and bonds annually to the Department of Conservation and Development.The filing was substantiated by CDD on 10/25/1991. See Community Development Department Memo, V. Conklin to C. Zahn, dated 10/15/1991, and as updated through 10/25/1991.  Insurance requirements are specified in Article 12 of the First Amended Landfill Franchise Agreement approved by the County in 1994. See also Condition 25.10. The only agency that required a bond at project approval was the Regional Water Quality Control Board. A Mitigation Bond of $500,000 (Bond No. 98370) was filed by KCLC with the Regional Board. Landfill facility Insurances and bonds are updated annually according to inflation rates set by CalRecycle. Bonds are updated for closure, post‐closure, and corrective action. 11.4Notification Program.  The Landfill operator shall prepare and implement a program to notify potential customers and periodically remind existing customers of the landfill’s opening and closing times, and the conditions of its use, including waste reduction and recycling requirements, load covering requirements, site access regulations, truck maintenance to conserve fuel and a detailed list of prohibited hazardous wastes and alternative disposal options. Customers shall also be notified and periodically reminded of waste acceptance eligibility criteria so that refuse loads containing materials on the list approved annually pursuant to Condition 8.5 are not being brought directly to the landfill.  The program should be prepared in conjunction with the operator(s) of the transfer station(s) serving the landfill consistent with the Board of Supervisors’ policies on direct haul (see Conditions 8.5 through 8.7).  It shall be approved by the County Department of Conservation and Development.Completed. On-GoingNotification requirements of this condition are included in sales, customer service, and special waste service agreements/business contracts with users and potential users of the landfill. Signage of operating hours and conditions, conditions of use, and other requirements are posted at the facility entrance.  Additionally, the back of every ticket issued to customers at the gate specifies unacceptable waste, and the actions that can be taken by the landfill operator at its sole discretion in the event a customer attempts to deliver unacceptable waste.  The applicable waste reduction and recycling requirements can be found in Conditions 5.5 and 8.6. 11.5Development Coordinator.  The Landfill owner shall provide a fund to support a County Landfill Development Coordinator, if the County establishes the position, through the period of construction and landfill operations.  The Coordinator shall be a staff member or a consultant.  The owner shall make quarterly advance payments.The Landfill developer and operator shall provide such information as the Development Coordinator may require to review plans and installations under the purview of the County, except that any requirements for additional studies shall be subject to the approval of the County's Director of Community Development.In Compliance. On-GoingUPDATE: The landfill operator was not asked to fund a Development Coordinator since the last Permit Review in 2014/15.11.6Compliance and Mitigation Monitoring Program.  The Landfill operator shall fund the County Department of Conservation and Development’s program for monitoring of compliance with these Conditions of Approval and the Environmental Impact Report’s mitigation monitoring program.In Compliance. On-GoingUPDATE: The landfill operator continues to reimburse County DCD staff for costs associated with LUP administration and enforcement. Landfill owner provides funds to support County staff of the DCD and CCEH as required by this condition of approval.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 13 of 65November 1, 2016Contra Costa County Board of Supervisors246 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments11.7Pre‐Annexation Notification.  If the Landfill owner decides to request annexation of the Landfill to a city, the owner shall notify the Board of Supervisors at least 180 days in advance of filing any application for such annexation.  The Board may require the Landfill owner to consult with it or County staff to determine how solid waste management programs specified in these Conditions of Approval would be carried out subsequent to annexation.  In no case shall the annexation relieve the Landfill operator of the financial responsibilities, including payment to the County of mitigation fees, specified in these Conditions.Not Yet Required Landfill owner has not requested annexation of the landfill property to a city.11.8Fee and Surcharge Identification.  The Landfill operator (permittee) shall not identify the costs of public agency (County, etc.) fees, charges, or surcharges on bills and receipts issued to landfill users without first obtaining the specific written approval of the County.In Compliance. On-GoingThis Landfill owner is in compliance with this condition. No costs of public agency (County, etc.) fees are identified on customer invoices. 11.9Interpretation of Conditions.  The Community Development Depart‐ment Director is authorized to interpret these Conditions in the event that any clarification is needed. InformationalCondition Acknowledged.11.10Conditions Requiring Franchise.  Conditions of Approval 4.2, Operative Date, and 13.4, Franchise Agreement Requirement, require a franchise or agreement to be established by this County.  All of the terms of said franchise or agreement shall be subordinate to these Conditions of Approval, and these Conditions of Approval shall control in the case of any conflict unless otherwise provided for pursuant to Condition 2.3.  There shall be no need to amend these Conditions of Approval or the franchise in the event of such a conflict.CompletedOriginal Franchise Agreement was issued on December 4, 1990. The Franchise Agreement was amended on September 13,1994 as the First Amended Landfill Franchise Agreement. Amendment No. 1 to the First Amended Franchise Agreement was executed on November 1, 1994. Amendment No. 2 to the First Amended Franchise Agreement was executed on February 27, 1996.  11.11Regulations Enforced by Other Agencies.  Several of these Conditions of Approval relate, paraphrase or summarize laws and regulations which are imposed and enforced by other governmental agencies which have jurisdiction over particular aspects of this project.  It is this Board's intent in adopting these Conditions of Approval to provide the applicant and the public with an overview of the scope of regulation applicable to this project and to provide this County with the authority to exercise enforcement power if deemed necessary in response to violations of such laws and regulations enforced by other agencies.  Unless specifically stated in the Conditions of Approval, however, it is not this Board's intent to establish rules or regulations which are stricter than the laws or regulations which are applied to this project by the other agencies with jurisdiction over aspects of this project.  If another agency primarily responsible for some aspect of this project finds that any action or inaction is in compliance with, or violates, any such law or regulation, that finding shall be conclusive.  If these Conditions of Approval require some approval by any other agency and that agency declines to approve or disapprove the subject matter, such approval shall be deemed to have been given for purposes of these Conditions of Approval.InformationalCondition Acknowledged. The Department of Conservation and Development is not aware of any approval Keller has sought which was denied by a regulatory agency.11.12Required Expenditures. This Board does not intend, by requiring the applicant to fund various measures, to make any decision regarding whether or not, or how, any expenditures incurred may be recovered through the rate structure or otherwise by the applicant.  Any such decision by this Board shall be reserved for its consideration in the franchise or agreement.  No inference regarding this issue is to be drawn from this Board's use of any particular terminology in these Conditions of Approval.InformationalCondition Acknowledged.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 14 of 65November 1, 2016Contra Costa County Board of Supervisors247 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments11.13Designation of Authority.  In any instance where a Condition of Approval provides that this Board will decide or act upon a certain matter, this Board may delegate the initial decision making or action with respect to that matter to the Director of Conservation and Development or such other designee as this Board determines to be appropriate, provided that there shall be a right of appeal to this Board from any decision to the Director of Conservation and Development or other designee. InformationalCondition Acknowledged.12.1Rate Approval.  a) The Board of Supervisors may at its discretion review and approve all rates charged by the landfill operator at the landfill to the extent allowed by the terms of the applicable Franchise Agreement.  The rates established by the Board shall be the maximum rates.b) The landfill operator shall at all times maintain on file with the County, a current schedule of Base Rates and Gate Rates charged to each customer as required in Section 6.6 of the Landfill Franchise Agreement.c) As provided for in Condition 2.3, where there is an inconsistency between the requirement(s) of this or any other rate setting Condition in Section 12 and the terms of the Landfill Franchise Agreement which granted the operator sole discretion over setting the base gate rate charged to customers, the terms of the Landfill Franchise Agreement shall supersede the applicable language in Condition 12.1(a) and 12.2 ‐ 12.6 until such inconsistency no longer exists pursuant to Condition 2.3(d).In Compliance. On-GoingApplicable conditions and provisions of rate review and approval are implemented through the  Franchise Agreement. See Condition 11.10.12.2Rate Review.  If the Board of Supervisors elects to review and approve rates, it should be done annually in accordance with the rate review procedure established by the County.  More frequent review of rates may occur if requested by the landfill operator and if the Board determines that changing circumstances warrant such review.  The Board may also review rates more frequently if the Board determines that it is in the public interest to do so pursuant to the terms of the Franchise Agreement for the landfill.No Longer ApplicableApplicable conditions and provisions of rate review and approval are implemented through the  Franchise Agreement. See Condition 11.10.12.3Form and Content of Rate Review Application.  The landfill operator shall submit its rate application in a form and content as specified by the County. The Landfill operator shall provide any relevant rate and cost information requested by the County.  Such application may require the landfill operator to submit the application on forms and/or using computer software provided by or specified by the County.  The County shall have the right to inspect and audit all records of the landfill operators which support its rate review application.No Longer ApplicableApplicable conditions and provisions of rate review and approval are implemented through the  Franchise Agreement. See Condition 11.10.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 15 of 65November 1, 2016Contra Costa County Board of Supervisors248 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments12.4Rate Application Guidelines.  The rate application shall be designed to ensure reconciliation of rates with audited company financial statements; detailed year‐to‐year cost comparisons; documented guidelines for allowable expense categories, accounting methodologies, allowable management costs and other cost elements; unit usage and unit cost data on major expense items; calculation and reporting of company productivity statistics by cost category; and full documentation of assumptions and source materials.  The rate application process shall also provide for comparative rate surveys with other similar operations.No Longer ApplicableApplicable conditions and provisions of rate review and approval are implemented through the  Franchise Agreement. See Condition 11.10.12.5Financial Statement.  The landfill operator shall maintain full and complete accounting records in conformity with generally accepted accounting principals applied on a consistent basis.  A financial statement for the proceeding fiscal year, in such form and providing such information as the Board may require, shall be submitted with each rate review application.  The financial statement shall be prepared and certified by a Certified Public Accountant currently licensed to practice in the State of Cali‐fornia.  The County, through a Certified Public Accountant appointed by the County for that purpose, shall at all reasonable times have the right to inspect and audit the records of the landfill operator that supports the financial statements.  The County reserves the right to determine which records are relevant.No Longer ApplicableApplicable conditions and provisions of rate review and approval are implemented through the  Franchise Agreement. See Condition 11.10.12.6Scope of Rates.  The Board of Supervisors may require that the landfill operator include in its rates collection for purposes other than disposal including but not limited to, charges for funding of inspections, charges relating to origin of waste such as out‐of‐county waste, franchise or agreement fees, closure and postclosure maintenance of other landfills, solid waste management programs such as general litter pick‐up, abandoned vehicle removal, solid waste planning, and any other conditions of approval.In Compliance. On-GoingApplicable conditions and provisions of rate review and approval are implemented through the  Franchise Agreement. See Condition 11.10.13.1Franchise Compliance and Agreement.  The Landfill operator shall be subject to the terms and conditions of any franchise or agreement established by the Board of Supervisors.  A draft franchise or agreement shall be submitted with or before the Final Develop¬ment and Improvements Plan.Completed. On-GoingThe original Franchise Agreement was issued on December 4, 1990. The Franchise Agreement was amended on September 13,1994 as the First Amended Landfill Franchise Agreement. Amendment No. 1 to the First Amended Franchise Agreement was executed on November 1, 1994. Amendment No. 2 to the First Amended Franchise Agreement was executed on February 27, 1996. 13.2Assignment.  The landfill operator and the landfill owners shall not assign or subcontract the franchise or agreement, any part of the franchise or agreement or any obligation of the franchise or agreement without written prior consent of the Board of Supervisors.  Unless otherwise specified in the franchise agreement, the term "assignment" shall include any dissolu¬tion, merger, consolidation or reorganization of the landfill's ownership or the sale or other transfer of the controlling percentage of the owner's stock in the landfill or the sale of 51% of the value of the assets of the landfill's owners.Completed. On-GoingCondition Acknowledged.13.3Contents.  The franchise or agreement may contain such provisions as the Board deems necessary, including but not limited to complete indemnification of the County, liability insurance by type and amount, performance bond by type and amount, rights of the County to acquire ownership of the landfill, funding for mitigation and reimbursement of County costs, funding for closure or post‐closure costs, franchise or agreement fee fees) rate review and approval procedure and determination of and consequences of breaches of the franchise.Completed. On-GoingThe original Franchise Agreement was issued on December 4, 1990. The Franchise Agreement was amended on September 13,1994 as the First Amended Landfill Franchise Agreement. Amendment No. 1 to the First Amended Franchise Agreement was executed on November 1, 1994. Amendment No. 2 to the First Amended Franchise Agreement was executed on February 27, 1996. M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 16 of 65November 1, 2016Contra Costa County Board of Supervisors249 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments13.4Requirement.  Permitee shall not establish, operate or carry on the business of a solid waste facility pursuant to this permit unless and until it has been first granted a franchise (or entered an agreement with the Board of Supervisors).Completed. On-GoingThe original Franchise Agreement was issued on December 4, 1990. The Franchise Agreement was amended on September 13,1994 as the First Amended Landfill Franchise Agreement. Amendment No. 1 to the First Amended Franchise Agreement was executed on November 1, 1994. Amendment No. 2 to the First Amended Franchise Agreement was executed on February 27, 1996. 13.5County Discretion.  Notwithstanding any other provision of this Permit, Permittee acknowledges that the County's discretion to grant or deny one or more said exclusive, non‐exclusive or otherwise franchises or similar agreements is not limited or abridged in any manner by this Permit; and that this Permit does not require the approval of any such franchise or agreement.  County reserves the right as part of the negotiation and entry of any such franchise or agreement to enter a public‐private partnership with the Permitee for the project and/or to pursue the rights of the County to acquire ownership of the Landfill.Completed. On-GoingCondition Acknowledged.14.1Initial Development and Improvements Plan.  The Initial Development and Improvements Plan approved by this Land Use Permit, and modified by these Conditions of Approval, shall consist of the following schematic plans included in the applicant's January 31, 1989 entitlement application, the Keller Canyon Landfill Comprehensive Project Description (February 1989) and addendum (December 1989), and the 3‐volume Site Characterization Report (September 1989).a) Grading/Excavation Plans with fill limits for each phase.b) Layout for Groundwater Collection System.c) Liner System Cross‐section and Installation Sequence.d) Leachate Collection System Layout Plan.e) Gas Collection Layout Plans for each phase.f) Surface Water Drainage Plan.g) Facilities Site Plan for Operations and Maintenance.h) Leachate, Landfill, Gas and Water Storage Facility.i) Landfill Access Road Plans Profiles, Typical Section.j) Bailey Road Plan and Typical Section.k) Landscape Facilities Site Plan for Operations and Mainte‐nance.l) Landscape Plan for Leachate, Landfill Gas and Water Storage Facilities.m) Landscape Plan.CompletedAll plan elements outlined in this condition of approval for the Initial Development and Improvements Plan were submitted and subsequently completed in final form in the Final Development and Improvements Plan (FDIP). M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 17 of 65November 1, 2016Contra Costa County Board of Supervisors250 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments14.2Regulatory Agency Approvals.Subsequent to the approval of this Land Use Permit, the Landfill Developer shallobtain approvals from the regulatory agencies having jurisdiction over the project, and obtain their detailedrequirements for building, serving, and operating the Landfill.  The approvals shall include, but are not limited to:a) Waste Discharge Requirements from the Regional Water Quality Control Board.b) Authority to Construct (and Authority to Operate Require¬ments) from the Bay Area Air Quality ManagementDistrict.c) Wetland Modification Permit from the Army Corps of Engi¬neers.d) Streambed Alteration Agreement from the State Department of Fish and Wildlife.TheLandfilldeveloper shall notify the Department of Conservation and Development if proposed or adopted permitconditions or requirements of other regulatory agencies do not appear to be consistent with this Land Use Permit orthe Landfill's Environmental Impact Report. The Landfill operator shall submit to the County copies of all new andmodified permits or entitlements at the time each is issued or approved by the applicable regulatory agency.Completed. Updated As NeededUPDATE: Permits updated are shown below in bold font.    The permits and approvals involved compliance with prevailing State and federal regulations and design standards for a Class II sanitary landfill and represent implementation of many mitigation measures specified in the 1990 Final EIR. All other project approvals were obtained and updated as follows:*  Solid Waste Facility Permit (SWFP) #07‐AA‐0032, issued April 29, 1992 by Contra Costa Environmental Health, with concurrence from the former California Integrated Waste Management Board, now the California Department of Resources Recycling and Recovery (CalRecycle). Last reviewed and modified in 2014. Next permit review in 2019.*  Waste Discharge Requirements (WDRs) Orders No. 91‐052, 97‐060, 98‐081, 00‐091, 01‐240, R2‐2003‐0063, R2‐2004‐0080, issued 3/20/91 by the California Regional Water Quality Control Board, San Francisco Bay Region (RWQCB). Last amended 2004;*  Title V Permit Major Facility Review Plant No. A4618 last issued March 17, 2016 by the Bay Area Air Quality Management District (BAAQMD);*  Authority to Construct/Permit to Operate Plant No. 4618 reviewed annually by the BAAQMD;*  National Pollution Discharge Elimination System Permit #2‐07S006887 issued September 17,1992 by the U.S. Environmental Protection Agency;*  Nation‐Wide Permit No. 26t, Section 404 of the Clean Water Act, issued June 14, 1991 by the U.S. Army Corps of Engineers;*  Conditional Certification under the Clean Water Act, Section 401, issued October 3, 1991 by the California Regional Water Quality Control Board, San Francisco Bay Region;*  Streambed Alteration Agreement No. 1461‐90 by the California Department of Fish and Game was signed by the Warden on 8/4/1991 and executed by the Operator  on October 18, 1991. Lawlor Creek (No. 1461‐90); Sedimentation basin, drainages, culverts (No. 1462‐90); and wetlands construction (No. 1463‐90).*  Industrial Waste Discharge Permit #292150‐S last issued 2008 by the Delta‐Diablo Sanitation District;*  Cancellation of the Land Conservation Act (Williamson Act) Contract #6‐71 on July 14, 1990 and amended on October 15, 1991 by Contra Costa County.*  Report of Disposal Site Information (RDSI), 1992, pursuant to SWFP 07‐AA‐0032, as amended. See Community Development Department Memo, V. Conklin to C. Zahn, dated 10/15/1991, and as updated through 10/25/1991.14.3Improvements Requirements.  Subsequent to the approval of this Land Use Permit, the Landfill developer shall obtain approvals from the agencies, utilities, and parties having jurisdiction or control over the on‐site and off‐site improvements required by this Land Use Permit or by agencies having regulatory jurisdiction over the project.  The Landfill developer shall notify the Conservation and Development Department if proposed or adopted Conditions or requirements do not appear to be consistent with this Land Use Permit or the Landfill's Environmental Impact Report.Completed. Updated As NeededAll approvals were obtained from jurisdictional agencies as described above in Condition 14.2.The Department of Conservation and Development has not received any notice from the Landfill operator stating that the land use conditions appear to be inconsistent with the LUP or Environmental Impact Report.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 18 of 65November 1, 2016Contra Costa County Board of Supervisors251 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments15.1Final Development and Improvements Plan.  Subsequent to the approval of the Land Use Permit but prior to the commencement of any construction, the Landfill developer shall submit a Development and Improvements Plan to the Conservation and Development Department and obtain the approval of the Director of Community Development.  The Development and Improvements Plan shall be consistent with the project approved by the Land Use Permit, but prepared to a level of detail appropriate for the review of the engineering and construction of the project's on‐site and off‐site improvements.  It shall be internally consistent with the project's Environmental Impact Report findings, these Conditions of Approval, regulatory agencies and others having discretionary approvals over the project, and the Solid Waste Facilities Permit issued by Contra Costa Environmental Health.  The Conservation and Development Department will coordinate the review of the plan by Contra Costa Environmental Health, the Public Works Department, and other appropriate units of government.  The Landfill developer shall comply with all provisions of the final Developments and Improvements Plan.  The Development and Improvements Plan shall include:a) Site Development Plan, as described in the following sections.b) A Surface Water Management and Sediment Control Plan, (Section 18).c) An Agricultural and Habitat Enhancement Plan, (Section 23).d) A Waste Reduction and Resource Recovery Program, (Section 31).e) A Landscape (screening) Plan, (Section 22).f) A Landfill Gas Management/Air Quality Monitoring/Odor Control Plan, Section 20).g) A Leachate Management Plan, (Section 17).h) A Site Services and Utilities Plan (Section 30).i) A Traffic/Circulation Plan, (Section 29).Completed. Updated As NeededUPDATE:  As needed, there may be updates to various FDIP Sections, such as Sections 6.3 ‐ 6.5 which relate to the requirements in Conditions 31.4 ‐ 31.6.A copy of the FDIP is kept at the KCL and County DCD offices and is available for review during normal business hours. Some of the documents listed below have been updated by other permits in effect at KCL. The FDIP was formally submitted on July 23, 1991 to CDD. The FDIP served as the primary basis for facility review. CDD coordinated reviews of the FDIP with other County department. The landfill operator updated elements of the FDIP as directed by CDD.*  Landfill (Site) Development Plan included in FDIP, Section 3  *  Surface Water Management and Sediment Control Plan included in FDIP, Section 4*  Agricultural and Habitat Enhancement Plan included in FDIP, Section 5*  Waste Reduction and Resource Recovery Plan included in FDIP, Section 6*  Landscape (Screening) Plan included in FDIP, Section 7*  Landfill Gas Management/Air Quality Monitoring/Odor Control Plan included in FDIP, Section 8*  Leachate Management Plan included in FDIP, Section 9*  Site Services and Utilities Plan included in FDIP, Section 10*  Traffic and Circulation Plan included in FDIP, Section 1115.2In approving the Development and Improvements Plan, the Conservation and Development Department Director may allow the Landfill developer to phase construction of landfill modules and other features, except where timing is specified in these conditions.  The submittal of the Development and Improvements Plan components may reflect this phasing.In Compliance. On-GoingDCD authorized initial phased construction of landfill facilities and modules in 1991. See Memo from C. Zahn to the Board of Supervisors dated 10/25/1991.16.1Landfill Slopes Objective.  Landfill slopes shall be engineered to provide static and dynamic (seismic) stability under design criteria for Class II Landfills.ObjectiveThis is solely an Objective. See Conditions 16.2 ‐ 16.12.All engineering design related to landfill slopes meet design criteria for Class II landfills and are approved by the RWQCB. The facility is in compliance with measures incorporated into the WDRs (RWQCB Order 01‐040) [(e.g. Specification B.8, (Maintenance of Disposal Area slopes), B.14 (Reports prepared by registered engineers and geologists).Letter of authorization from the RWQCB was substantiated by CDD on 10/23/1991. M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 19 of 65November 1, 2016Contra Costa County Board of Supervisors252 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments16.2Seismic Design.  The Landfill, its drainage features and operat¬ing components (lifts, berms, liners, sediment pond, leachate and gas collection systems and major stockpiles) shall be designed to withstand earthquakes as specified in applicable regulations.  The Landfill developer shall utilize a MCE (design earthquake) specified by the San Francisco Regional Water Quality Control Board.  The Landfill developer shall provide substantiation in the Final Development and Improvements Plan that the Landfill design will withstand the MCE.In Compliance. On-GoingThe facility is in compliance with seismic design criteria and other measures incorporated into the WDRs (RWQCB Order 01‐040) [(e.g. Specification B.5 (engineered structures to withstand maximum credible earthquake (MCE), Provision C.5 (submit proposal for slope and seismic analysis) and (slope and seismic analysis for new construction). WDRs are monitored by the RWQCB.See Community Development Department Memo, V. Conklin to C. Zahn, dated 10/15/1991, and as updated through 10/25/1991.16.3Landslide Study.  The Landfill developer shall employ a licensed geo‐technical consultant to conduct a supplementary study of landslides and slope stability in areas of the site affected by Landfill and improvements grading.  The study shall be performed by a licensed geotechnical professional.  The study shall be subject to the approval of the County and the San Francisco Regional Water Quality Control Board.  The Landfill developer shall incorporate the results of the study into the site grading program and the designs of overlying structures, which shall be included in the Development and Improvements Plan.Completed. On-GoingThe original preliminary Landslide Study is included in the FDIP, Appendix G. The facility is in compliance with the WDRs Section 19.and Title 27 requirements, including Section 21750(f)(5)(A) requiring the discharger to provide slope stability analyses prior to construction, ensuring the integrity of the waste management unit under both static and dynamic conditions throughout the unit's life. A certified study by a licensed geotechnical professional was substantiated by DCD on 10/25/1991. See Memo, V. Conklin to C. Zahn, dated 10/15/1991, and as updated through 10/25/1991.16.4Geotechnical Inspector.  The Landfill operator shall fund the costs of an independent geotechnical consultant, who shall be selected by and be respon¬sible to the County.  The Inspector shall inspect the installation and condition of liners, leachate control facilities and other installations, identified by the County, as they are installed and periodically thereafter as directed by the County.  This provision shall remain in force over the life of the landfill.In Compliance. On-GoingDesign reports for all phases of site development are submitted to the County for review and approval. The operator was asked to provide funding for the County to contract with a geotechnical consulting firm to assist with the review of design reports for at least the first five years of phased landfill construction. Professional geotechnical consultants are involved in all phases of site development as required by WDRs Specification B.14 (Reports prepared by registered engineers and geologists). Liner installation is routinely inspected during construction of each new landfill disposal phase in accordance with requirements of this LUP and the WDRs monitored and enforced by the RWQCB.  The County may elect to retain geotechnical expertise in the future at the operator’s expense pursuant to this Condition.16.5Landfill Design Stability.  The Landfill developer shall provide a static and dynamic stability analysis of the final engineering design of the Landfill and its appurtenant improvements.  The stability analysis method and the resulting analysis shall be approved by the County Conservation and Development Department and the San Francisco Regional Water Quality Control Board and included in the Final Development and Improvements Plan.Completed. On-GoingAn early study of landfill design stability is included in FDIP, Section 3.3. In 2002, analyses were performed to evaluate the static and seismic stability of the proposed base grades, the final fill grades and the proposed cover system under five cases involving different locations proximate to landslides, and under different final fill grades and cover parameters. The presentation and discussion of these analyses is organized in an internal report by GeoSyntec, 2002.All KCL design documents must comply with the WDRs Section 19. Title 27 Requirements, which requires that any future developments must comply with Section 21750(f)(5)(A), requiring the discharger to provide slope stability analyses, ensuring the integrity of the waste management unit under both static and dynamic conditions throughout the unit's life. See Community Development Department Memo, V. Conklin to C. Zahn, dated 10/15/1991, and as updated through 10/25/1991. M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 20 of 65November 1, 2016Contra Costa County Board of Supervisors253 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments16.6Slope Monitoring.  The Landfill operator shall install and maintain slope monitoring stakes on landslides and sensitive slopes which could affect an operating Landfill.  The monitoring program shall be approved by the County Department of Conservation and Development.Completed. On-GoingIncluded in the original Landslide Study in the FDIP, Appendix G. Slope monitoring is conducted consistently to identify potential problems.The facility is in compliance with measures incorporated into the WDRs (RWQCB Order 01‐040) [(e.g. Specification B.8, (Maintenance of Disposal Area slopes), B.14 (Reports prepared by registered engineers and geologists), Provision C.5See Community Development Department Memo, V. Conklin to C. Zahn, dated 10/15/1991, and as updated through 10/25/1991.16.7Settlement Program.  The Landfill developer shall implement a program to prevent fill settlement and an inspection program to detect and correct settlement problems.  The developer shall compact the refuse and cover materials to maximum strength and design and maintain the necessary slope gradient to ensure proper surface water drainage.  A network of settlement platforms shall be installed to monitor fill settlement at critical points.  The station specifications and locations shall be included in the Improvements and Development Plan.  The Settlement program shall be subject to the approval of the County Conservation and Development Department and the San Francisco Regional Water Quality Control Board.Completed. On-GoingIncluded in FDIP, Section 3.4. Landfill settlement is also addressed in the Draft JTD. Compaction of waste and cover is performed in compliance with State requirements and Condition 17k(c) of the SWFP.The facility is in compliance with seismic design criteria and other measures incorporated into the WDRs (RWQCB Order 01‐040) [(e.g. Specification B.5 (engineered structures to withstand maximum credible earthquake (MCE), Provision C.5 (submit proposal for slope and seismic analysis) and (slope and seismic analysis for new construction). WDRs are monitored by the RWQCB.See Community Development Department Memo, V. Conklin to C. Zahn, dated 10/15/1991, and as updated through 10/25/1991.16.8Emergency Landslide and Earthquake Program.  The Landfill operator shall prepare and implement an emergency program for inspecting the Landfill facility, dealing with failures and providing for uninterrupted refuse handling for implementation following a landslide and/or earthquake.  The program shall be subject to the approval of the County Department of Conservation and Development, Contra Costa Environmental Health and the Regional Water Quality Control Board.Completed. On-GoingA Post‐Earthquake Program is included in the 1992 RDSI, and FDIP, Section 3.5, and was submitted to the RWQCB in compliance with Provision C.3 of the WDRs in Order No. 91‐052.See Community Development Department Memo, V. Conklin to C. Zahn, dated 10/15/1991, and as updated through 10/25/1991.16.9Settlement Pond Embankment Design.  The Landfill developer shall design the settlement pond to control foundation seepage through the means of a filter or other materials.CompletedSettlement pond embankment was designed per requirements of the WDRs and approved by the RWQCB.  Also see Community Development Department Letter from H. Bragdon to the Board of Supervisors dated 12/13/1991; and Building Inspection memo from S. Thung to C. Zahn dated 1/21/1992. The facility is in compliance with measures incorporated into the WDRs (RWQCB Order 01‐040) [e.g. Prohibition A.5 (Detailed construction plans of containment structures), C.18 (Notification of containment facility failure). WDRs are monitored by the RWQCB. M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 21 of 65November 1, 2016Contra Costa County Board of Supervisors254 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments16.10Settlement Pond(s) Monitoring Program.  The Landfill operator shall prepare and implement a failure prevention and warning system, including daily monitoring and visual inspection, for the sedimentation ponds.  The program shall be approved by the County Conservation and Development Department and shall be included in the Development and Improvements Plan.In Compliance. On-GoingIncluded in FDIP, Section 3.5.  Sedimentation ponds and stormwater discharge points are inspected at a minimum on a weekly basis. Daily inspections have proved unnecessary due to the static nature of the facilities particularly during the non‐rainy season.The facility is in compliance with measures incorporated into the WDRs (RWQCB Order 01‐040) [e.g. Prohibition A.5 (Detailed construction plans of containment structures), C.18 (Notification of containment facility failure). WDRs are monitored by the RWQCB.16.11Stockpile Stability.  Commencing with the onset of stockpiling, the Landfill operator shall continually analyze daily cover material stockpiles for stability to determine allowable heights and/or slopes. The results shall be available to the County Conservation and Development Department and Contra Costa Environmental Health on demand.In Compliance. On-GoingStockpiled cover materials are analyzed daily for stability as standard operating procedure and Condition 17k(a) of the SWFP. Results of stockpile stability analyses are available to the Department of Conservation and Development and the LEA upon request.16.12Unstable Areas.  Areas with landslide potential to affect land‐fill operations shall be stabilized through excavation or other methods such as compacting or the construction of retaining walls.  Grading operations shall be performed in a manner which shall not destabilize slopes.In Compliance. On-GoingPotential landslide areas have been identified. Stabilization methods are to be determined in the field. Significant landslide events occurred at the landfill site in 1996 and 1998. All corrective actions were reviewed and approved by the RWQCB and are the subject of RWQCB Order 01‐040 Title 27 Requirements Items 16, 17, and 18.Measures are incorporated into the facility’s WDRs (RWQCB Order 01‐040) [(e.g. Specification B.8, (Maintenance of Disposal Area slopes), B.14 (Reports prepared by registered engineers and geologists), Provision C.517.1Groundwater Protection Objective.  The Landfill shall not impair the beneficial uses of groundwater on the Landfill site or in its vicinity.  The design and monitoring of the Landfill shall be based upon the assumption of the existence of high permeability interconnecting cracks and fissures in the underlying strata allowing the potential of groundwater transmission.ObjectiveThis is solely an Objective. See Conditions 17.2 ‐ 17.6.Implementation of  Section 17, Groundwater Protection conditions related to landfill site design and monitoring has maintained beneficial uses of groundwater at the landfill site and surrounding vicinity. 17.2Landfill Liner.  The Landfill developer shall install a engineered liner system, including a clay liner and a high‐density polyethylene liner, which meets State Class II Landfill standards.  The liner shall be approved by the San Francisco Bay Regional Water Quality Control Board and its specifications and design shall be included in the Development and Improvements Plan.  The liner shall be designed to withstand the Maximum Credible Earthquake as specified by the Regional Water quality Control Board.  See Section 16.In Compliance. On-GoingUPDATE:  Landfill liner design is detailed in reports submitted for each phase of the phased development which are then subject to review and approval by the RWQCB and DCD.The KCL base liner system is designed in accordance with 27 CCR, Section 20330 and WDR 01‐040 Specification B.13 requirements for a Class II liner. The base liner components generally consist of (from bottom to top): Prepared subgrade; A 12‐inch underdrain granular layer; A non‐woven geotextile filter; A 24‐inch thick low‐permeability soil layer (maximum permeability of 1 x 10‐7 cm/sec); A 80‐mil high density polyethylene (HDPE) liner (double textured); A non‐woven geotextile cushion layer; A 12‐inch dendritic LCRS gravel layer; A non‐woven geotextile filter; and A 12‐inch thick operations (protective cover soil) layer. M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 22 of 65November 1, 2016Contra Costa County Board of Supervisors255 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments17.3Leachate Collection System.  The Landfill developer shall install a leachate collection system which shall meet State Class II standards.  The leachate collection system shall be approved by the San Francisco Bay Regional Water Quality Control Board, and its specifications and design shall be included in the Development and Improvements Plan.  Leachate shall be contained by a double liner system consisting of a two‐foot thick layer of clay overlain by a synthetic membrane liner.  Enclosed storage tank design for leachate treatment shall meet hazardous waste storage requirements, which includes a double liner system with perimeter berms.  An emergency connector shall be installed between the pre‐ and post‐treatment tanks in the event of an overflow situation.  A tanker truck shall be readily available for emergency purposes.  Measures shall be taken to limit leachate formation, such as prompt covering of waste and provision of surface water drainage away from landfill areas.In Compliance. On-GoingThe facility is in compliance with measures incorporated into the WDRs (RWQCB Order 01‐040) [e.g. Prohibition A.9 (leachate discharges), Specification B.4 (LCRS design), B.17 (Leachate sump seismic design), Provisions C.1 (Compliance with Specifications and Provisions of Order), C.3 Groundwater monitoring. WDRs are monitored and enforced by the RWQCB.The Leachate Collection and Removal System (LCRS) was designed, constructed, and is operated in accordance with RWQCB requirements. The leachate collection system was designed to handle twice the maximum daily leachate generation rate from the facility. Leachate collected in the LCRS flows through the drainage layer to pipes and subsequently into two 66,000 gallon leachate storage tanks located adjacent to the landfill gas flare station. The storage tanks are located inside a reinforced concrete secondary containment area set below surrounding grades. The leachate is disposed by re‐injection into the waste mass in accordance with RWQCB requirements. The level of leachate in the two tanks are observed and recorded daily. During dry months (April to October), leachate is withdrawn when the tank liquid level is observed at approximately 4‐feet or 16,500‐gallons. Due to the potential increase in the volume of leachate from winter rains, the tank levels are kept as low as feasible in the wet months.See WDRs Specifications 4,9,13, 17, and 18; and Provision 4. See Community Development Department letter from C. Zahn to B. Olney (KCLC) dated 3/12/1992, which authorized installation of leachate tanks. 17.4Surface Drainage System.  Water collected in the underdrain system beneath the landfill shall be monitored on a regular basis specified by the San Francisco Regional Water Quality Control Board.  If contaminated, this water shall be treated as leachate.  See Section 18.2.In Compliance. On-GoingUPDATE:  The most recent 2016 First Semi‐Annual Report and 2015 Annual Water Quality Monitoring Report prepared by the Landfill operator provides results of underdrain monitoring.  KCLC continues to perform monthly sampling of the underdrain.The surface drainage system is monitored in accordance with RWQCB WDR detection monitoring requirements (Monitoring Programs 36. Surface Water) and the facility Self‐Monitoring Program Parts A and B. Annual monitoring reports are filed with the RWQCB and are available for review at the landfill office during normal business hours. The facility is in compliance with measures incorporated  into the WDRs (RWQCB Order 01‐040) [e.g. Specification B.3 (Surface Drainage)].17.5Groundwater Monitoring.  The Landfill developer shall install a groundwater monitoring system and implement a monitoring program, as required by the San Francisco Bay Regional Water Quality Control Board.  The monitoring stations' specifications, locations, and their frequency of monitoring shall be included in the Development and Improvements Plan.  The proposed monitoring program shall be subject to review by Contra Costa Environmental Health and the County Conservation and Development Department.  In Compliance. On-GoingUPDATE:  Groundwater monitoring results for 2015 and 2016 are summarized in the report "First 2016 Semi‐Annual Report and 2015 Annual Water Quality Monitoring Report, dated April 30, 2016." Reports are now filed on‐line with the California Regional Water Quality Board, San Francisco Bay Region.The original groundwater monitoring program is included in FDIP, Section 9.3, and Appendix A. All monitoring of groundwater is performed in accordance with the RWQCB WDR requirements under Monitoring Programs 34. Groundwater and 35. Leachate. The facility is in compliance with measures for groundwater monitoring into the WDRs (RWQCB Order 01‐040). Also see Section C, Provisions, and California Environmental Quality Act section of Order, Items 38 through 40).The existing groundwater monitoring network at the KCL has been designed to provide early detection of a release from wastes to groundwater. The monitoring systems currently installed was designed and certified by a registered (geologist or civil) engineer. The boring logs were prepared under the direction of a registered geologist or civil engineer and submitted to the RWQCB.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 23 of 65November 1, 2016Contra Costa County Board of Supervisors256 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments17.6Downstream Well Monitoring.  The groundwater monitoring program shall include selected wells down gradient from the site.  The wells shall be subject to approval by the San Francisco Regional Water Quality Control Board.  The Landfill operator shall sample and analyze water from these wells as required by the Regional Water Quality Control Board.  The location of these wells shall be identified on the Development and Improvements Plan.In Compliance. On-GoingUPDATE:  Downstream well monitoring results for 2015 and 2016 are summarized in the report "First 2016 Semi‐Annual Report and 2015 Annual Water Quality Monitoring Report, dated April 30, 2016." Reports are now filed on‐line with the California Regional Water Quality Board, San Francisco Bay Region.A downstream well monitoring program is included in the FDIP, Section 9.4, and Appendix A. Also see WDRs Self‐Monitoring Program. The locations and design of wells were approved by CCEH and the RWQCB. All monitoring of groundwater is performed in accordance with the RWQCB requirements and the WDRs.Facility is in compliance with measures for groundwater monitoring incorporated into the WDRs (RWQCB Order 01‐040). See Section C, Provisions. Also see Condition 17.5 above.17.7Baseline Water Characterization.  The Landfill developer shall conduct a groundwater characterization study for at least a one‐year period following the approval of the Land Use Permit.  The procedures for the study shall be specified by the San Francisco Bay Water Quality Control Board and Contra Costa Environmental Health.CompletedIncluded in FDIP, Section 9.3, and FDIP Appendix A Waste Discharge Requirements and 401 Certification, Baseline characterization was performed in accordance with the WDRs Self‐Monitoring Program Section 4C.  Groundwater Characterization studies performed were reviewed and approved by the RWQCB.  There is no record of a CCEH approval of a baseline characterization report; however, CCEH has deferred to the RWQCB approval on other similar conditions.17.8Liquid Waste Disposal.  The Landfill operator shall comply with the requirements of the Regional Water Quality Control Board for disposal of de‐watered sewage and other utilities' sludges in the Landfill to prevent excess liquid concentrations.  The Landfill operator shall not accept other liquid wastes.In Compliance. On-GoingThe landfill facility is in compliance with RWQCB and SWFP requirements for handling and disposal of sludge material. The discharge of liquid or semi‐solid waste to the landfill (i.e. waste containing less than 50% solids by weight), other than dewatered sewage or water treatment sludge as described in Section 20220(c) of Title 27, is prohibited.17.9Drainage Grading.  The Landfill developer shall grade completed fill areas to convey surface run‐off to ditches at the fill perimeter to limit infiltration into the Landfill.  The grading specifications shall be included in the Development and Improvements Plan.In Compliance. On-GoingAll grading and fill operations are consistent with plans and specifications included in FDIP, Section 9.5. Facility is in compliance with measures incorporated  into the WDRs (RWQCB Order 01‐040) [e.g. Specification B.3 (Surface Drainage)]. 17.10Leachate Management.  The Landfill operator may reapply leachate removed from the leachate collection sumps to the Landfill for absorption by solid waste, or arrange for its transportation (pretreated if necessary) to an appropriate treatment and disposal facility.  If leachate is returned to the fill area, it shall be injected under the Landfill's cover rather than applied over its surface.  The return of leachate to the Landfill shall be subject to the solids‐to‐liquids ratio restrictions defined by the San Francisco Bay Regional Water Quality Control Board and Contra Costa Environmental Health.  If leachate is transported to an off‐site disposal/treatment facility, it shall be pretreated on‐site to meet all requirements of such facility before transport.  If leachate build up becomes a problem, Contra Costa Environmental Health may require additional remedial measures, such as the placement of more soil cover, or the installment of a low‐permeability earthen or synthetic cover.  The Leachate Management Program shall be included as part of the Site Design Plan.In Compliance. On-GoingUPDATE:  Leachate monitoring results for 2015 and 2016 are summarized in the report "First 2016 Semi‐Annual Report and 2015 Annual Water Quality Monitoring Report, dated April 30, 2016." Reports are now filed on‐line with the California Regional Water Quality Board, San Francisco Bay Region.The Leachate Management Plan is included in the FDIP, Sections 9.1 through 9.8. A Leachate Collection Tank Log records daily measured levels, gallons in tanks 1 and 2, truck loads and gallons out. Leachate is sampled and analyzed quarterly. Leachate is disposed by re‐injection into the waste mass in accordance with RWQCB requirements. The level of leachate in two leachate storage tanks are observed and recorded daily. During dry months (April to October), leachate is withdrawn when the tank liquid level is observed at approximately 4‐feet or 16,500‐gallons. Due to the potential increase in the volume of leachate from winter rains, the tank levels are kept as low as feasible in the wet months. The facility is in compliance with measures incorporated into the WDRs (RWQCB Order 01‐040) [e.g. Prohibition A.9 (leachate discharges), Specification B.4 (LCRS design), B.17 (Leachate sump seismic design), Provisions C.1 (Compliance with Specifications and Provisions of Order), C.3 Groundwater monitoring. WDRs are monitored and enforced by the RWQCB. M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 24 of 65November 1, 2016Contra Costa County Board of Supervisors257 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments17.11Water Balance Calculations.  The Landfill operator shall provide water balance calculations, when requested by the Regional Water Quality Control Board or other applicable regulatory agency, to evaluate intermediate stages of Landfill operation to ensure the maintenance of a proper solids‐to‐liquid ratio.Not Yet Required Water balance data will be provided upon request by DCD and/or CCEH. The landfill operator has confirmed that the facility has not yet reached the intermediate stages.17.12Leachate Holding Tanks.  Holding tanks for leachate shall be tested to ensure chemical compatibility to prevent chemical degradation of said tanks.  The Landfill developer shall submit test results to the Regional Water Quality Control Board and Contra Costa Environmental Health, prior to the submission of the Development and Improvements Plan.In Compliance. On-GoingThe initial tests were completed July 22, 1991. The original design and manufacture of leachate holding tanks were in accordance with RWQCB requirements.See Health Services Department memo from M. Schott to C. Zahn (CDD) dated 10/13/1991. Schott stated approval recommended from RWQCB and that HSD had no further action and deferred to the RWQCB approval. 17.13On‐Site Water Supply Wells.  The Landfill developer shall construct the proposed on‐site water supply wells after a hydro‐geologic investigation has determined flow direction and relationship between water bearing strata if any.  Water supply wells shall utilize separate water bearing strata, and shall be sealed to prevent communication between shallow and deep ground water.  The locations and characteristics of water supply wells shall be described in the Development and Improvements Plan, and shall be subject to Contra Costa Environmental Health and San Francisco Regional Water Quality Control Board approval.  Pump tests shall be provided for on‐site wells located within 500 feet of any domestic well to evaluate interference between wells.Completed. On-GoingAn on‐site water supply well was constructed in accordance with County CCEH and RWQCB requirements. Well design plan is included in FDIP, Section 10.2. Water for operations at the KCL is supplied by a well approximately 1,000 feet north of the maintenance shop and water storage tank. The well meets the pumping capacity requirements of this condition. Permits to construct the wells were issued by HSD on December 12, 1992 and April 15, 1993.17.14Off‐Site Water Well Contamination.  If the water quality of nearby domestic water supplies is impaired by Landfill leachate, the Landfill operator shall take immediate remedial action that is acceptable to Contra Costa Environmental Health and the San Francisco Regional Water Quality Control Board.  The source of contamination shall be identified and immediately repaired.  Remedial measures shall include but are not limited to extraction wells and slurry walls.  The Landfill operator may be required to replace the impaired water supply.Not Yet Required Condition Acknowledged. The locations of groundwater wells within a mile of the existing KCL have been mapped and available information for the wells has been collected. Nearby domestic water supplies have not been impaired by landfill leachate. No remedial action has been required of the Landfill owner/operator.17.15Liner Installation Inspection.  See Condition 16.4.Cross-ReferenceThis condition solely cross‐references another LUP condition.  See Condition 16.4.17.16Secondary Containment.  The Landfill developer shall construct a secondary containment system capable of containing 1.5 times the volume of each leachate‐holding tank.CompletedThe storage tanks are located inside a reinforced concrete secondary containment area set below surrounding grades. The containment area meets the requirements of this condition. See Community Development Department letter from C. Zahn to B. Olney (KCLC) dated 12/13/1992, which authorized construction of the leachate storage tank foundations for both leachate tanks have a capacity  of 64,000 gallons each, and a concrete secondary containment with a capacity of 100,000 gallons (150% of the primary leachate tank) under Building Permit MI 176258. M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 25 of 65November 1, 2016Contra Costa County Board of Supervisors258 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments17.17Working Face.  The Landfill operator shall maintain a maximum daily working face of 3 acres or less in order to minimize surface water infiltration to the refuse, as well as to control dust and erosion, prevent vector proliferation, and minimize visual impacts. Exceptions to this limitation may be granted in response to natural disasters or other emergencies if deemed to be warranted by the Director of Conservation and Development.In Compliance. On-GoingStandard operating procedures limit the maximum daily working face to fewer than 3 acres as specified in this condition, and a maximum of 1 acre as specified in Condition 17h of the SWFP.18.1Surface Water Protection Objective.  The Landfill shall not impair the beneficial uses of water bodies in the vicinity of the Landfill site.ObjectiveThis is solely an Objective. See Conditions 18.2 ‐ 18.5.The original Surface Water Management and Sediment Control Plan was included in FDIP, Sections 4.1 through 4.3. Requirements for surface water protection are also defined in the facility WDRs Prohibitions 8(a), and Specifications B.3, B.7, and B.9.18.2Surface Drainage System.  The Landfill operator shall install and maintain a Landfill surface drainage system which shall be designed to meet State Class II standards.  It shall accommodate a 1,000‐year, 24‐hour design storm, as specified by the County Public Works Department and the San Francisco Regional Water Quality Control Board (SFRWQCB).  The drainage system shall convey surface water around the active fill area without contacting the working face or any solid waste.  The surface drainage system shall be approved by the SFRWQCB and the County Department of Conservation and Development and included in the Development and Improvements Plan.  Surface flow shall be evaluated further with groundwater levels and precipitation factors prior to construction, and findings incorporated into the final landfill design in order to lessen impacts to surface water flow.  Flow rates and groundwater levels shall be monitored through the life of the landfill.  If loss of surface flow is determined to have unforeseen impacts, a like amount of water shall be provided.In Compliance. On-GoingUPDATE:  A portion of the surface drainage system was reconfigured south of the existing "check structure" as part of site development, and in accordance with the Design Report for Phase 3B1 approved by the RWQCB. Included in FDIP, Section 4.1.  Also see WDRs Finding 18, Spec 2‐3, Drawings 29‐31. The surface drainage system was designed, constructed, and is maintained in accordance with this condition and requirements of WDR Specification B.3, which requires that surface drainage from tributary areas, and internal site drainage from surface and subsurface sources, shall not contact or percolate through wastes during disposal operations or during the life of the site. Surface drainage from tributary areas, and on‐site drainage from surface sources, are collected using surface drainage ditches, and/or other conveyance and collection methods. Letter of authorization from the RWQCB was substantiated by Community Development Department on 10/23/1991. See CDD Memo, V. Conklin to C. Zahn, dated 10/15/1991, and as updated through 10/25/1991. See correspondence from CDD to the District II Supervisor dated 4/22/1992 explaining how landfill design would help control flows into the City’s storm drain. 18.3Creek Protection.  The landfill shall be designed so leachate and other contaminated water does not flow into Lawlor Creek.  See Section 23.3.In Compliance. On-GoingLandfill site design in the FDIP, the original RWQCB for construction of a Class II landfill, and on‐going design reviews by regulatory agencies ensure that neither leachate nor contaminated water flows into Lawlor Creek. The Extent of Waste Placement where waste is disposed is located hundreds of feet away from Lawlor Creek. See RWQCB letter from L. Kolb to B. Olney dated 10/23/1991.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 26 of 65November 1, 2016Contra Costa County Board of Supervisors259 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments18.4Surface Water Management and Sediment Control Plan.  The Landfill developer shall prepare and implement a Surface Water Management and Sediment Control Plan, which shall be subject to the approval of the County Department of Conservation and Development.  The plan shall include a Stability Analysis of proposed cut and fill slopes, and shall prevent substantial erosion on slopes on the project site and reduce the amounts of water‐borne materials from reaching surface waters.  It shall include the components listed below, and it shall be included in the Final Improvements and Development Plan.a) Primary Grading.  The Landfill developer shall perform primary grading for the project's fill modules, cover, roads, paved areas, building sites, and the construction of site slopes during the April through October low rainfall season.  b) Temporary Flow Restriction.  If grading must be done during rainy periods, or if erosion is occurring on previously graded areas, the Landfill developer shall take corrective actions, which may include the installation of ground cloth or the placement of hay bales.  c) Ground Cover.  The Landfill developer shall plant ground over on graded areas which are not to be developed within 90 days.  The ground cover shall be consistent with the Landscaping Plan.d) Ditch/Swale Liners.  The Landfill developer shall line any ditches and swales for conveying surface runoff across sanitary Landfill areas to limit water infiltration.  Drainage‐ways across other areas shall be lined or planted to limit erosion.e) Sedimentation Ponds.  The Landfill developer shall install and maintain a sedimentation pond system prior to other landfill development to hold and process drainage from the Landfill property which shall be designed to withstand the 1,000‐year, 24‐hour design storm and Maximum Credible Earthquake event.  The Landfill developer shall develop a program for monitoring storage volumes in the sedimentation ponds and releasing water depending on expected rainfall.  Flow rates for down¬stream discharge shall not exceed the 25‐year, 24‐hour design storm.  The program shall include a preventive maintenance program which shall include a program for clearing of sedimentation ponds and maintenance of perimeter ditches and vegetative cover. The owner shall submit documentation to the Department of Conservation and Development to demonstrate that basin maintenance (e.g. dredging) has been completed as needed or required prior to the start of the rainy season (October 15th).  The program shall be subject to approval from the County Department of Conservation and Development, Contra Costa Environmental Health, Public Works Department, and the San Francisco Regional Water Quality Control Board.  The efficacy of the Landfill surface water control system in reducing downstream flooding shall be addressed in the annual and triennial reviews required by Condition 11.1.f) Runoff Conveyance.  Erosion to ditches or gullys used to convey runoff shall be corrected by use of appropriate Completed. On-GoingThe original Surface Water Management and Sediment Control Plan i included in FDIP, Section 4.2 and Appendix I, The RWQCB approved the design for Keller Canyon, (See RWQCB letter from L. Kolb to B. Olney dated 10/23/1991). Plan elements have been updated as needed to meet requirements of landfill construction and prevailing regulations.All requirements in this condition for design and construction of the landfill were met prior to, or if approved by the County, subsequent to landfill opening. Monitoring of surface water management and sediment control is performed in accordance with RWQCB requirements, and Condition 17k(b) of the SWFP.Facility is in compliance with measures incorporated into the WDRs (RWQCB Order 01‐040) [e.g. Specification B.2 (Washout and Erosion of Wastes), and B.3 (Management of Surface Drainage), B.7 Final grading promoting lateral runoff] and Provision C.3 (Preparation of facilities prior to rainy season)]. Measures are also incorporated into NPDES Industrial Discharge permit. WDRs and NPDES are monitored and enforced by the RWQCB.See Health Services Department Memo, C. Nicholson to C. Zahn (CDD), dated 10/24/1991. See also Community Development Department Memo, V. Conklin to C. Zahn, dated 10/15/1991, as updated through 10/25/1991.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 27 of 65November 1, 2016Contra Costa County Board of Supervisors260 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments18.5Monitoring.  The Landfill developer shall prepare and implement a surface water monitoring program to check for possible contamination of off‐site surface water drainage facilities.  Baseline water quality shall be determined prior to project implementation.  Sedimentation pond outflow shall be monitored.  The monitoring program shall be subject to approval of Contra Costa Environmental Health, the County Conservation and Development Department, and the Regional Water Quality Control Board.Completed. On-GoingUPDATE:  Storm water discharge monitoring results are summarized in the report titled "Annual Report for Storm Water Discharges Associated with Industrial Activities at Keller Canyon Landfill (WDID No. 2071006887", dated June 2015. The facility Storm water Pollution Prevention Plan (SWPPP) was updated in 2014 to comply with requirements specified in the new General Permit for Storm Water Discharges Associated with Industrial Activities 2014‐0057‐DWQ.  Included in FDIP, Section 4.3. Also see WDRs Self‐Monitoring Program. No events of contamination of off‐site surface water drainage facilities have occurred.  Monitoring of surface water is performed in accordance with the WDRs Item 36. Surface Water. Stormwater discharges from the site are monitored at five locations, during two major storm events, as required by the State Board's General Permit for Stormwater Discharges Associated with Industrial Activities and the Discharge Monitoring Program in Order 01‐040.The facility is in compliance with measures incorporated into the WDRs (RWQCB Order 01‐040) [e.g. Specification B.2 (Washout and Erosion of Wastes), and B.3 (Management of Surface Drainage), B.7 Final grading promoting lateral runoff] and Provision C.3 (Preparation of facilities prior to rainy season)]. Measures are also incorporated into NPDES Industrial Discharge permit. WDRs and NPDES are monitored and enforced by the RWQCB. See Health Services Department Memo, C. Nicholson to C. Zahn (CDD), dated 10/24/1991, and Community Development Department Memo, V. Conklin to C. Zahn, dated 10/15/1991, and as updated through 10/25/1991.19.1Hazardous Waste Ineligible.  See Section 6.4.Cross-ReferenceThis condition solely cross‐references another LUP condition. See Condition 6.4.19.2Load Inspection.  See Condition 7.1Cross-ReferenceThis condition solely cross‐references another LUP condition. See Condition 7.1.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 28 of 65November 1, 2016Contra Costa County Board of Supervisors261 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments19.3Household Hazardous Waste Program.  The Landfill operator shall develop a household hazardous waste collection and management program for the service area which is consistent with the County Hazardous Waste Management Plan and with the County Integrated Solid Waste Management Plan.  The program shall be subject to the approval of the Contra Costa Environmental Health and Conservation and Development Departments.  The household hazardous waste shall be managed in accordance with the "Waste Minimization Hierarchy" identified in the County Hazardous Waste Management Plan.  The operator is encouraged to develop the program in cooperation with other waste management facilities and collection services.  The proposed program, along with a schedule of proposed costs and funding sources, shall be submitted to the County departments no later than 6 months prior to the opening of the landfill.  The program shall include mechanisms for removing household hazardous waste from the waste stream which arrives at the facility.  If the household hazardous waste program (or a version of it) is approved by the County Board of Supervisors, the Landfill operator shall implement it.  The Landfill household hazardous waste program shall include a public information and education program approved by the Contra Costa Environmental Health/County Hazardous Materials Commission for notifying facility users and households in its service area of what consti¬tutes hazardous waste and how such wastes are to be disposed of.  The household hazardous waste program shall be amended if required by the County Board of Supervisors in their review of the Land Use Permit.Not Yet Required This condition preceded the approval of the County’s Household Hazardous Waste (HHW) Element of the Countywide Integrated Waste Management Plan. There was a substantial change in public policy with respect to management of this portion of the waste stream shortly after this LUP was approved. CDD advised the Board of Supervisors that this policy change effectively put this COA 19.3 "on hold." (see memo from H. Bragdon to the Board of Supervisors dated 4/28/1992).  By early 1992, County HSD had taken the lead role in implementing a countywide mobile collection program.  Several years later wastewater agencies developed and began operating permanent drop‐off facilities for HHW to serve those living in Central (Central Contra Costa Sanitary District) and East County (Delta Diablo Sanitation District). Soon thereafter a permanent drop‐off facility was built in North Richmond to serve West County.  The countywide household hazardous waste program includes three permanent HHW facilities serving households in their respective areas to provide free and convenient option to properly manage HHW effectively removing it from the waste stream before it reaches the landfill. The Countywide Integrated Waste Management Plan approved in 1993 does not call for an HHW program at Keller Canyon Landfill, however such a program could be re‐activated if conditions change.19.4Hazardous Waste Pre‐screening.  The landfill entrance load screening procedures and a manual load check program during unloading operations shall be included in the load screening program required under Condition 7.1.  Landfill employees shall be instructed to investigate suspicious containers for hazardous materials during bulldozing and other activities.  Any hazardous materials found shall be set aside for proper collection and disposal.In Compliance. On-GoingUPADTE: The Eligible Vehicles and Loads program that is implemented at the landfill scale house was updated in 2013 and approved by the LEA in 2014.A Load Check program and hazardous waste pre‐screening program are in effect at Contra Costa Transfer and Recovery Station and other transfer stations that dispose of waste at Keller Canyon Landfill. (See Condition 7.1)  19.5Regulatory Agency Approvals.  The collection and storage of toxic and hazardous wastes pursuant to this section shall be subject to County Health Services Department’s Hazardous Materials Division, State Department of Health Services, and other regulatory agency approvals.In Compliance. On-GoingCondition Acknowledged. Procedures related to storage of toxic or hazardous waste are also addressed in SWFP 07‐AA‐0032, Section 17j.  Should this statement also be included in the compliance response for the condition above? DB: This statement belongs in the comments for COA 19.520.1Prevention of Air Quality Deterioration.  The Landfill operator shall manage the facility in a manner that does not result in the significant deterioration of air quality in the vicinity of the site or in the Bay Area.  The condition shall be interpreted as a requirement that the Landfill comply with terms of the Authority to Construct Permit to Operate permits issued by the Bay Area Air Quality Management District.In Compliance. On-GoingUPDATE:  The new version of the Title V Major Facility Review Permit #A4618 was issued by the BAAQMD on March 17, 2016.  Landfill owner/operator compliance with conditions of approval in LUP Section 20. The landfill facility is in compliance with all permits issued by the BAAQMD. Title V Permit Major Facility Review Plant No. A4618 last issued March 17, 2016; and the Authority to Construct/Permit to Operate Plant No. A4618. The Authority to Construct/Permit to Operate is reviewed annually by the BAAQMD.The Landfill Gas Management/Air Quality Monitoring/Odor Control Plan is included in the FDIP, Sections 8.1 through 8.10. The original Authority to Construct is Appendix B of the FDIP. The landfill facility has established protocols for logging complaints and handling those types of communications (see below). M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 29 of 65November 1, 2016Contra Costa County Board of Supervisors262 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments20.2Odor Containment.  The Landfill operator shall operate the Landfill in a manner that prevents odors from being detected off‐site, pursuant to Regulations 7‐101 and 7‐102 of the Bay Area Air Quality Management District.  If odors are reported to Contra Costa Environmental Health, or reports are relayed from the Bay Area Air Quality Management District, the Department of Conservation and Development or Contra Costa Environmental Health may require additional physical improvements or management practices as necessary to alleviate the problem.  Contra Costa Environmental Health shall have the authority to cease disposal at a particular area of the Landfill, to control odors.  A small daily working face (3 acres or less) shall be maintained.  The leachate treatment system shall be enclosed and properly maintained to control odors from leachate.  The landfill gas collection system and flare shall utilize BACT to reduce landfill gas as a source of toxics and odor.The Landfill operator shall implement Best Management Practices of the industry to minimize odors from operations and emissions from equipment.  If the operator is contacted about odors being detected off‐site, the date, time and description of the odor complaint shall be logged and investigated promptly to expedite implementation of any necessary corrective action by the landfill operator. The Landfill operator shall contact Contra Costa Environmental Health or the Bay Area Air Quality Management District at minimum of once per year to obtain any information possible about odor complaints received by each agency.  Any odor complaints received by the Landfill operator, Contra Costa Environmental Health or the Bay Area Air Quality Management District shall be included in the annual Activities Report required under the Landfill’s Franchise Agreement unless otherwise specified by the Director of Conservation and Development. The landfill operator shall provide a means for receiving after hours odor complaints. Complaints shall be promptly investigated (after hours investigations required if/when multiple after hours complaints received on the same day or on multiple consecutive days) to identify whether the source of the odor is on the landfill site, in which case the problem should be corrected in a timely manner.  A response to the person lodging the complaint shall be made within 48 hours and copied to the Department of Conservation and Development, detailing the problem and remedial action taken.In Compliance. On-GoingUPDATE:  Complaint data reviewed in this LUP compliance review were provided by the BAAQMD, DCD, and CCEH.  The KCL Odor Complaint Log maintained at the landfill was also reviewed. *  Each complaint received has a date and approximate time of occurrence. Several complaints do overlap with another agency when an odor complaint is received independent of KCL staff.*  55 odor complaints were recorded from January 2015 – August  2016. None were confirmed.*  The BAAQMD recorded 37 complaints; KCL:  27, DCD:  15, and CCEH:  9. The comparatively low number of recorded complaints with CCEH reflects its policy to not investigate anonymous complaints that do not provide a physical address. *  DCD set up a Complaint Form on its website in early 2015 that allows  an electronic submittal of an odor complaint.  An email alert is simultaneously sent to CCEH and KCL. *  80% of the odor complaints were recorded from January through April, coinciding with the rainy season. These odor complaints were described generally as "dirty diapers" to "manure" to "garbage."*  KCL has procedures for identifying, evaluating, and mitigating off‐site odors when they are confirmed. Site personnel routinely patrol the area including local neighborhoods for any indication of odors. Findings and results from the surveys are documented daily.  All complaints submitted to KCL, whether by phone, or a referral by DCD or BAAQMD, are followed up and investigated by KCL staff. All complaints are tracked and reviewed. Where feasible, complainants or nearby neighbors were interviewed. *  Investigations usually involved follow‐up by KCL staff, or jointly with BAAQMD and/or CCEH. *  The on‐site KCL weather station data are reviewed to assess wind direction and speed at the approximate time of the odor complaint.  * Additionally, KCL has systems and operation practices to minimize odor impacts on the surrounding community, including use of Best Available LFG Control Technology, maintaining a small working face (less than 1 acre in size) and enclosing the leachate system. An odor impact minimization plan (OIMP) is in effect. An Odor Complaint Program is also in effect per Condition 17k(g) of the SWFP. Odor complaints and associated responses/corrective actions are logged in the facility's Complaint Log. Standard forms record the date of the complaint, name of the individual filing the complaint (if available), weather conditions, name of the landfill complaint investigator, the alleged locations of odors, and the results of complaint verification by either landfill personnel or personnel from the LEA or BAAQMD.  Incidents are also recorded in a Log of Special Occurrences pursuant to provisions of Title 27 CCR 20510 (c) per Condition 17o of the SWFP. Follow up actions by the landfill are also documented in the annual Activities Report submitted to DCD.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 30 of 65November 1, 2016Contra Costa County Board of Supervisors263 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments20.3Cover Frequency.  The Landfill operator shall cover newly disposed refuse with compacted soil or other cover material meeting state regulatory requirements enforced by Contra Costa Environmental Health and CalRecycle and approved in writing by the Department of Conservation and Development.  All working faces of the Landfill shall be covered by the end of the working day.  Intermediate cover, meeting the requirements of the State shall be applied over each layer of cells ("lift").  The type of cover material and frequency of cover shall be modified in order to control odor, litter or birds, if necessary, or if required by the Director of Conservation and Development or the Landfill's Solid Waste Facilities Permit.In Compliance. On-GoingUPDATE:  CCEH approved KCLC to use green waste and geosynthetic blankets as Alternative Daily Cover (ADC) after conducting a one‐year demonstration project back in 1999‐2000 and included  a summary report, dated 6/28/2000.  The use of greenwaste as ADC was approved shortly after the acceptance of the results of the demonstration project. The landfill's RDSI was updated in early 2015 to formally reflect additional details regarding the use of unprocessed green waste as ADC.  The decision to approve that RDSI amendment was appealed to CalRecycle by an outside party.  In August 2015, CalRecycle denied the appeal and upheld the approval of the RDSI amendment.  As a result, the outside party filed a law suit against CalRecycle (State) and that case is still pending.  In September 2014, Governor Brown signed Assembly Bill (AB) 1594 mandating that as of January 1, 2020, the use of green material as alternative daily cover (ADC) will no longer constitute diversion through recycling and will instead be considered disposal in terms of measuring a jurisdiction’s annual 50 percent per capita disposal rate.All requirements for approved daily cover materials and practices are complied with as standard operating procedure. Soil cover frequency is in accordance  with requirements of LUP Condition 20.3,  procedures of the SWFP, and Condition #17309 part 3(a) through 3(d) of the Major Facility Review permit issued by the BAAQMD. The Working Face is limited to 1.0 acre under Condition 17h of the SWFP. Also see Condition 20.2, 24.4 Bird Control, and Section 25 Litter Control.20.4Odoriferous Loads.  The Landfill operator shall identify potentially odoriferous loads prior to acceptance and make any arrangements needed to ensure that disposal of odoriferous loads is managed to avoid off‐site detection, which may involve covering such incoming loads immediately.In Compliance. On-GoingImmediate covering of odoriferous loads is standard operating procedure in accordance with requirements of this LUP, the SWFP, and BAAQMD Major Facility Review permit Condition #16462 regulating the handling, use, and storage of yard and green waste stock piles. Air District requires that certain details about the green waste stockpiles be included in each semi‐annual report (available on the BAAQMD website).20.5Dust Suppressants.  The Landfill operator shall apply water or proven environmentally safe dust suppressants at least twice daily to working faces of the landfill, unpaved access roads, storage pile disturbances and construction areas as determined to be necessary by Contra Costa Environmental Health.  Contra Costa Environmental Health may require sprinklering more frequently for control of particulates.In Compliance. On-GoingUPDATE: Condition #17309, Item 8, of the BAAQMD permit states that water and/or magnesium chloride is to be applied depending on season: "Except as provided below, all applications of dust suppressant shall consist of 0.5 gallons per square yard of 10% MgCl2 applied along the entire length of all unpaved roads." The facility is in compliance with dust suppression measures implemented per this LUP condition, Condition 17k(d) of the SWFP, and Condition #17309 and #16462, parts 8(a) through 8(d), 9, 10, 13, 15, and 16(j) through 16(l)  of the Major Facility Review permit issued by BAAQMD.20.6Area of Operations.  See Conditions 17.17 and 22.10.Cross-ReferenceThis condition cross‐references to other LUP conditions.  See Conditions 17.17 & 22.10.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 31 of 65November 1, 2016Contra Costa County Board of Supervisors264 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments20.7Air Flow Monitoring.  The Landfill operator shall monitor air flow on the site upon commencement of operations and shall provide background meteorological conditions including wind direction, wind velocity, and temperature.  After the Landfill is in operation, data shall be used to correlate odor, dust, or litter management with meteorological conditions.  Air flow monitoring reports shall be submitted or made available to the Contra Costa Environmental Health and the Department of Conservation and Development upon request.In Compliance. On-GoingUPDATE: The landfill weather monitoring station has been in continuous operation. The system is a Vantage Pro2 by Davis Instruments with Weatherlink analytical and reporting software. The collected data are stored on a secure server, thus weather conditions can be reviewed and analyzed for virtually every day the system has operated and stored this data.  Collected data are also used to assist in the evaluation of odor complaints. Specifically, weather parameter of wind direction and speed, precipitation, relative humidity, and outside temperature are recorded as needed to evaluate odor complaints.An expanded weather monitoring  station was installed May 1997 that monitors and records all meteorological conditions specified in this LUP condition. Data are used to manage daily landfill operations. CCEH letter dated 12/8/1995 acknowledges that their office and DCD agreed that KCL would not be required to submit actual monitoring reports unless determined necessary in the future. Data is available for review by regulatory agencies upon request and periodically checked by LEA during their routine inspections. 20.8Contingency Program.  Prior to the start of filling operations, Landfill operator shall prepare a "bad days" contingency program for managing the Landfill during periods of unusual wind speeds or directions, rainfall or drought or other atypical situations.  It shall apply specific site monitoring information.  The Landfill operator shall consider the comments of the City of Pittsburg and consult with the Bay Area Air Quality Management District and the Regional Water Quality Control Board.  The program shall be approved by the Department of Conservation and Development and Contra Costa Environmental Health, and it may be revised from time to time. See Condition 25.4.Completed. On-GoingThe landfill operator has established procedures for dealing with inclement weather with the potential to hamper normal operations. Rain and/or high winds may require adjustment of on‐site waste handling and disposal procedures. During prolonged heavy rains, operations are moved to a tipping area (wet weather area) which has been surfaced with asphalt grindings to provide all weather access to allow for continuous refuse disposal operations during inclement weather. Stockpiles of soil material are maintained near the designated wet weather alternative tipping area to provide an adequate supply of cover material. Normal traffic and vehicle access to the wet weather area is provided by paved and/or a combination of tightly compacted soil and asphalt grindings. For high wind conditions, the unloading area is typically reduced in size and, whenever possible, placed in a portion of the landing that affords protection from the wind. Additional equipment may be utilized to expedite the spreading and compacting of the refuse as soon as it is unloaded. Cover operations may also be implemented prior to the end of the working day to reduce the area of exposed refuse on the working face. In addition, portable litter fencing is in‐place and is used downwind around the unloading areas.20.9Revegetation.  The Landfill operator shall revegetate completed Landfill areas.  Revegetation shall be in accordance with the Development and Improvements Plan and shall be consistent with State and local water conserva¬tion landscaping requirements.  Intermediate and final cover areas shall be reseeded with native grasses immediately.  Excavations shall be reseeded with native grasses or filled immediately.  Operating areas which will not be used for fill or construction for 90 days or longer shall be planted for dust and erosion control and for aesthetic purposes. Landfill operator shall provide the County Conservation and Development Department with written notice and documentation (e.g. photographs) of any inactive unvegetated areas of disturbance not being reseeded immediately whether due to on‐site activity associated with the landfill (construction or operations) or naturally occurring (landslides, etc.). The Director of Conservation and Development may require that revegetation notices be submitted more frequently and/or on a fixed schedule.In Compliance. On-GoingIncluded in FDIP, Sections 7.1 and 8.1 and Appendix E. Revegetation measures of graded areas are in compliance with Condition #17309 Part 14 of the Major Facility Review permit issued by BAAQMD, and is standard operating procedure when such areas are not expected to be used for fill or construction within 90 days or longer. M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 32 of 65November 1, 2016Contra Costa County Board of Supervisors265 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments20.10Tree and Shrub Planting.  The Landfill developer shall plant trees and shrubs downwind of the Landfill to aid in trapping dust.  The planting plan shall be included in the Landscaping plan component of the Development and Improvements Plan.CompletedThe tree and shrub planting plan is included in FDIP, Section 8.2, Landscape Plan drawings LP‐1, LP‐2, and LP‐3. Tree and shrub planting species and locations were approved in the Landscaping Plan. See COA 22.220.11Gas Control and Collection.  The Landfill operator shall install a Landfill gas control collection system in accordance with the regulations of the Bay Area Air Quality Management District.  The system shall have the capacity to operate in an active mode, using a mechanical vacuum, to withdraw gas from the Landfill.  The system shall be operated in an active mode as soon as practical.  The gas control and collection system shall be installed concurrently with the placement of wastes in the Landfill and shall be ready for operation when gas is produced.  The gas collection and related recovery system shall utilize BACT and shall be subject to the approval of the Bay Air Quality Management District and County Conservation and Development Department and it shall be included in the Development and Improvements Plan.Completed. On-GoingUPDATE: Due to the progression of waste filling activities, 17 additional vertical extraction wells and associated piping were installed in 2015. All construction activities were conducted in compliance with KCL’s Permit To Operate issued by the Bay Area Air Quality Management District. Construction activities included installation of additional vertical extraction wells, an above and below ground header pipe line, and additional lateral pipe lines. The annual collection system improvements made in 2014, 2012, 2011, 2009, and 2008 has increased gas collection and operating efficiency.  Included in FDIP, Section 8.3. Gas control and collection requirements are contained in BAAQMD Major Facility Review permit Condition #17309 Parts 18 through 30. Facility components for gas control and collection (Flares 1 and 2) are permitted abatement devices A‐1 and A‐2, and active gas collection is source S‐1. The landfill gas control system did not have to become operational until one million cubic yards of refuse had been placed in the landfill.KCL manages a complex landfill gas (LFG) collection system consisting of vertical extraction wells, headers, and sub‐headers. The LFG collection system is under vacuum which draws the landfill gas to a central point currently consisting of a flare station, a blower building, and a landfill gas‐to‐energy facility (LFGTE). The LFG collection system, including additional vertical collection wells and flares, will be expanded as the landfill is developed to provide ongoing control within the performance criteria established and mandated by the BAAQMD and State and federal regulations.20.12Landfill Gas Processing.  The Landfill developer shall install a flaring mechanism, in accordance with Bay Area Air Quality Man‐agement District guidelines/regulations, to combust collected landfill gas.  The flare shall be of the nonilluminous type.  Best Available Control Technology (BACT) shall be used, as defined and approved by the Bay Area Air Quality Management District.  The flare shall be installed with staged combustion, operated under fuel‐rich conditions, and be designed with flue gas recirculation.Completed. On-GoingThe original design for the flare system was included in FDIP, Section 8.4 and Appendix D.  See Community Development Department letter from C. Zahn (CDD) to S. Gordon, dated 10/24/1995. Two flares are in operation that are subject to performance standards and testing requirements in Condition #17309 Parts 20 through 30 of the Major Facility Review permit issued by the BAAQMD. There are two enclosed flares constructed in the Landfill Gas Management and Landfill Gas to Energy Facilities area. The first flare was installed at KCL in 1995. Flare #2 was installed in 2007 to act as both a backup unit and to provide additional capacity as LFG production increases at the site. Both flares are 40‐ft. high insulated steel tubes equipped to control combustion of the LFG to destroy methane and other gases. Both flares are founded on a reinforced concrete slabs and are designed to withstand conservative seismic and wind loads. In 2007, a new control system was installed that integrates control of both flares to a single system, allowing either one or both flares to operate, depending on LFG destruction needs. This new control system also interfaces with the LFGTE plant to ensure that consistent LFG extraction and destruction is maintained. See Condition 20.13.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 33 of 65November 1, 2016Contra Costa County Board of Supervisors266 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments20.13Methane Recovery.  The Landfill operator shall install a methane recovery system simultaneously with the construction of the gas collection system, preferably utilizing the Landfill gas to produce energy when the Landfill has developed enough gas to justify recovery.  When required by the County Community Develop‐ment Department, the Landfill operator shall conduct a study to determine how methane could be recovered from the gas and used for fuel or as a commodity.  Completed. On-GoingAn early plan for methane recovery was included in the FDIP, Section 8.5. In 2006, Ameresco, Inc. submitted a development proposal to the County for a power plant with a capacity of up to 3.8 MegaWatts, which was ultimately was approved. The landfill gas to energy (LFGTE) power plant was dedicated in October 2009 under County file #LP012115, a previous LFGTE project that was approved but never built on‐site.  The plant is owned and operated by Ameresco Keller Canyon L.L.C. See Section 36 of this LUP.The LFGTE plant was constructed adjacent to the existing flare station described in Condition 20.12 above. Ameresco has secured a power purchasing agreement to sell the power generated at KCL. See Section 36 Landfill Gas Power Plant of this LUP.20.14Gas Monitoring.  The Landfill developer shall install gas migration detection probes and wells along the boundary of the Landfill footprint, near on‐site buildings, and in other locations specified by the Bay Area Air Quality Management District or Contra Costa Environmental Health to monitor for subsurface and surface gas migration.  The gas monitoring stations shall be described in the Development and Improvements Plan approved by the County Conservation and Development Department.  If gas migration is found, the Landfill operator shall notify the County and take remedial actions.  Training of employees for detection of gas migration shall be included in the employee training program.In Compliance. On-GoingPlans for the initial gas monitoring system are included in FDIP, Section 8.6. The monitoring and control of gas emissions via integrated and instantaneous surface emissions monitoring is conducted in accordance with the BAAQMD Rule 34 compliance plan requirements for the KCL. Perimeter probe results from collected monitoring data are compiled into a report. Gas monitoring data is submitted by KCL to the LEA and BAAQMD. As of September 20, 2007 regulations for Gas Monitoring and Control at Active and Closed Disposal Sites became effective. KCL submitted a Landfill Gas Monitoring Migration Monitoring Plan as required by the new regulations in September 2008. The Landfill Gas Migration Monitoring Plan was revised in response to LEA comments and subsequently approved by The LEA on August 3, 2009.Perimeter and surface landfill gas at KCL are monitored in accordance with CFR 258.23 (Subtitle D) and the BAAQMD Regulation 8, Rule 34. Perimeter and surface landfill gas monitoring are conducted on a quarterly basis. Perimeter landfill gas monitoring at the KCL have shown that there is no landfill gas migration off‐site. The perimeter landfill gas monitoring probes were designed and spaced according to 27 CCR and BAAQMD requirements, and are in conformance with the criteria set forth in Subtitle D.On‐site structures at are monitored monthly, in accordance with 27 CCR, Section 20931, for detection of potential landfill gas migrating into building structures. The upper detection limit is 1.25 percent methane by volume.20.15Lateral Gas Barriers.  The Landfill developer shall install a gas barrier or gas collection area on side slopes of the Landfill to prevent lateral gas migration through the sides of the Landfill. The barrier or gas collection area shall be approved by the Bay Area Air Quality Management District and shall be included in the Development and Improvements Plan.Completed. On-GoingKCL operates a gas collection system on or near the slopes in general, and has installed horizontal collectors at the perimeter of the lining system when the perimeter probes are activated. This portion of the collection system is located only in the northeast corner of the lined area, approximately where the toe berm meets original ground just down hill from the east side liner area.  “Barriers” as described in this condition are not in place at Keller. Barriers have not proven effective without significant collection infrastructure to ensure gas does not get diverted and causes a release in a different location.  KCL has installed collection systems as needed to maintain compliance with CCR Title 27 (Subsurface) and BAAQMD/USEPA  (Near‐Surface) emissions requirements. Given the large buffer areas surrounding the landfill operations area, the best approach is to install and maintain a long‐term collection system near a trouble area located within the waste mass, to “pull back” the gas.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 34 of 65November 1, 2016Contra Costa County Board of Supervisors267 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments20.16Settlement Protection.  The Landfill developer shall use flexible piping and lightweight backfill for the Landfill gas collection system to ensure that settlement of the fill will not affect operation of the system.Completed. On-GoingUPDATE:  Test reports for calendar year 2015 and 2016 to‐date were submitted to the BAAQMD and County Department of Conservation and Development in accordance with this condition of approval.  All materials and construction techniques approved by the BAAQMD are utilized to minimize potential settlement of fill. KCL has installed collection systems as needed to maintain compliance with CCR Title 27 (Subsurface) and BAAQMD/USEPA  (Near‐Surface) emissions requirements.Annual source tests are performed per Condition #17309 parts 30 and 31 of the Major Facility Review permit. Reports are filed with the BAAQMD and are available to interested agencies. The LFGTE power plant source testing is contained in its separate permit with the BAAQMD.20.17Landfill Gas Testing.  The Landfill operator shall test Landfill gas for its toxic composition and for toxic constituents.  The testing program shall be subject to the approvals of the Bay Area Air Quality Management District, Contra Costa Environmental Health and the Department of Conservation and Development.  The Landfill operator shall provide the results to the County Department of Conservation and Development and Contra Costa Environmental Health on a bi‐annual basis unless a more frequent interval is specified in the Solid Waste Facilities Permit.In Compliance. On-GoingUPDATE:  Source test reports for calendar year 2015 and 2016 to‐date were submitted to the BAAQMD and County Department of Conservation and Development in accordance with this condition of approval.  KCL conducts a source test at each flare once every year. Source test reports are submitted to the BAAQMD Compliance and Enforcement Division and the Source Test Section within 60 days of the test date. Each annual source test is required to determine specific parameters and constituents of landfill gas as specified in the Major Facility Review permit.  KCL also  conducts characterization of the landfill gas concurrent with the annual source test required by the above. Landfill gas sample(s) are analyzed for concentrations of carbon dioxide (CO2), nitrogen (N2), oxygen (O2), methane (CH4), and total non‐methane organic compounds (NMOC) in addition to organic and sulfur compounds specified in Part 31 of the permit with BAAQMD. Test reports are submitted to the BAAQMD Compliance and Enforcement Division and the Source Test Section within 60 days of the test date. 20.18Leachate Disposal.  See Condition 17.10.Cross-ReferenceThis condition solely cross‐references another LUP condition. See Condition 17.10.20.19Cell Re‐Opening.  Previously‐closed cells shall not be reopened without permission from Contra Costa Environmental Health.  The Department of Conservation and Development shall be notified of any occurrence that potentially necessitates that one or more cells be re‐opened.In Compliance. On-Going The facility is in compliance with this condition. Re‐opening of cells is reviewed on case‐by‐case basis and only on approval by CCEH.20.20Fissure Repair.  The Landfill operator shall inspect the Landfill daily.  Surface cracks, fissures, eroded areas, or inadequately covered areas on the Landfill may require repairs within 24 hours.  The Department of Conservation and Development shall be notified in writing at the time the operator identifies any substantial surface cracks or fissures requiring repairs beyond the placement and compaction of additional clean soil. Photo of the crack should accompany the written notice which describes he expected cause and corrective action plans and repair schedule.  This activity shall be included in the employee training programIn Compliance. On-GoingEmployees are trained in inspections for fissures and approved repair measures. Staff routinely inspects the Landfill’s surface for fissures.  Fissures are repaired as they are discovered. When found, fissures are filled with soil and thoroughly compacted. M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 35 of 65November 1, 2016Contra Costa County Board of Supervisors268 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments20.21Permanent Road Paving.  The Landfill developer shall pave and maintain permanent access roads to control dust.  A road used for one year or longer shall be considered to be a permanent road.  Road construction shall be described in the Development and Improvements Plan.In Compliance. On-GoingPlans for permanent road paving are included in FDIP, Sections 8.8 and 8.9,  Drawings 10 and 11. All roads designated for permanent paving have been completed and are maintained per this LUP and Condition #17309 Part 4 of the Major Facility Review permit issued by the BAAQMD. 20.22Temporary Road Paving.  The Landfill developer shall pave and maintain temporary road with gravel or crushed aggregate.  Temporary roads shall be wetted or chemically treated when necessary to control dust.  Road construction shall be described in the Development and Improvements Plan.In Compliance. On-GoingPlans for temporary paving are included in the FDIP, Section 8.9.  Major Facility Review permit Condition #17309 Part 5(a) through 5(d) identifies five temporary roadway segments comprising haul roads to the Working Face and a secondary fire access road. Temporary paving material consists of a minimum of 12 inches of compacted gravel or crushed asphalt.The facility is in compliance with dust control measures of Major Facility Review permit Condition #17309 Parts 8(a) through 8(d), Part 9, Part 10, and Part 13 pertaining to control measures to be implemented depending on type of road, landfill vehicle traffic, and weather. 20.23Speed Limits.  The Landfill operator shall enforce speed limits set by the Contra Costa Environmental Health on internal site roads.  The Landfill operator shall install appropriate signs and speed control devices.  The maximum internal on‐site speed limit shall be 20 mph unless otherwise specified by Contra Costa Environmental Health.In Compliance. On-GoingPosted speed limit for paved roads is 15 mph; speeds on unpaved roads and fire roads are limited to 10 mph and 25 mph, respectively, per Condition #17309 Part 6 of the Major Facility Review permit. Signs are installed and speed limits are enforced.20.24Equipment Maintenance.  The Landfill operator shall maintain Landfill equipment in optimum working order to ensure that vehi¬cle emissions are controlled and equipment shall be fitted with spark arrestors so potential for causing fires is minimized.  Equipment shall not be left idling when not in use.  Maintenance records shall be kept on all pieces of Landfill equipment.  The records are subject to review by Contra Costa Environmental Health.  Equipment shall be stored, serviced, and repaired in a maintenance area designated in the Development and Improvements Plan and approved by the County Conservation and Development Department.In Compliance. On-GoingEquipment maintenance is performed according to manufacturer specifications and at required intervals. Maintenance records are maintained by the operator and available for review by County agencies.All equipment maintenance operations are completed at the landfill. The equipment maintenance facility includes a 6,000 sq. ft. building that contains all equipment spare parts and material storage units for the site equipment maintenance operations (e.g., storage bins and cabinets, waste oil tanks, fuel tanks, water tanks).  A maintenance yard is used for scheduled maintenance of heavy equipment including daily routine, minor, and major repairs. All equipment (including stationary equipment) are maintained, tested, monitored, and inspected on a regular basis to ensure that they are functioning and readily available.21.1Noise Control Objective.  The Landfill operator shall manage the facility in a manner that minimizes noise impacts to area residents.ObjectiveThis is solely an Objective. See Conditions 21.2 ‐ 21.8.Compliance with conditions of approval in LUP Section 21. Noise Control has minimized noise impacts to surrounding residential areas. DCD is not aware of any violations involving noise generated by the landfill.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 36 of 65November 1, 2016Contra Costa County Board of Supervisors269 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments21.2Noise Monitoring Program.  The Landfill operator shall prepare and implement a noise monitoring and abatement program, which shall be approved by the County Department of Conservation and Development and Contra Costa Environmental Health.  The program shall monitor noise levels at sensitive receptor locations, one West of Bailey Road and South of West Leland Road, one near Bailey north of West Leland, and another in the Jacqueline Drive area south of West Leland Road.  The Director of Conservation and Development may specify other monitoring locations.  Noise monitoring reports shall be submitted to the County Conservation and Development Department on a quarterly basis unless otherwise specified by the Director of Conservation and Development. If the monitoring noise levels at the Landfill boundary line or other monitored location exceed 60 dBA during daylight hours, or 50 dBA during the evening or at night, the County may require the opera¬tor to institute additional noise reduction measures to bring noise emanating from the Landfill to the forementioned levels or less.In Compliance. On-GoingNoise monitoring is performed monthly and reports are prepared quarterly per the requirements of this condition. No off‐site noise impacts have been consistently received since the landfill opened in 1992. Noise monitoring have demonstrated that ambient noise levels during periods the landfill is in operation are below the thresholds established in this condition at the landfill boundary line and other monitored locations. There is no history of consistent off‐site noise complaints. See Community Development Department Memo, V. Conklin to C. Zahn, dated 10/15/1991, and as updated through 10/25/1991. Also see Health Services Department Memo from C. Nicholson to C. Zahn (CDD) dated 3/10/1992.21.3Toe Berm.  See Condition 22.3.Cross-ReferenceThis condition solely cross‐references another LUP condition. See Condition 22.3.21.4Mitigation/Lift‐Level Berms.  See Condition 22.4Cross-ReferenceThis condition solely cross‐references another LUP condition. See Condition 22.4.21.5Construction Hours.  See Condition 32.1.Cross-ReferenceThis condition solely cross‐references another LUP condition. See Condition 32.1.21.6Truck Noise Suppression.  The Landfill operator shall require transfer trucks and other waste hauling vehicles using the facility to be equipped with factory approved noise suppression equipment, including engine compartment insulation.  The Landfill operator shall request the California Highway Patrol actively enforce muffler and vehicle noise standards as required in the California Vehicle Code if, for any reason, noise from heavy trucks becomes a source of complaints in the project area, whether project‐related or not.  Transfer trucks and other waste hauling vehicles with faulty mufflers shall be denied access to the landfill after one warning by a landfill operator at the landfill entrance.In Compliance. On-GoingWaste‐hauling trucks to KCL are equipped with noise suppression features that are standard to the industry.  The landfill operator's transfer trucks are subject to inspection and maintenance as part of the operator's equipment maintenance program. Maintenance is performed according to manufacturer specifications and at required intervals. Faulty mufflers would be replaced as they are identified.  No truck noise complaints have been consistently received at the landfill office since the late 1990s. In response to concerns about noise resulting from trucks traveling over speed bumps near the landfill entrance, the landfill operator voluntarily removed the speed bumps. Since that time no complaints of truck noise have been received at the landfill office.  The CHP periodically sets up a mobile inspection station outside of the landfill entrance to ensure compliance with vehicle safety and equipment requirements. The landfill operator has not had cause to request enforcement by the CHP.  New procedures have been put in place at the Landfill if a truck is determined to have a faulty muffler (or mufflers) by landfill staff at the scale house or working face, the landfill staff shall record the truck tractor license number and date of determination. The operator of the subject truck may be issued a warning to repair the muffler (or mufflers) at the discretion of landfill staff, depending to the degree that muffler performance is believed to be degraded. The truck operator shall be allowed up to 21 days from the date of determination to effect repairs The truck operator shall be required to provide documentation of repair to the landfill scale house operator to avoid being denied future access to the landfill.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 37 of 65November 1, 2016Contra Costa County Board of Supervisors270 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments21.7Landfill Vehicles.  The Landfill operator shall provide Landfill equipment with the best available noise suppressing equipment to minimize sound generation.In Compliance. On-GoingLandfill equipment are equipped with best available noise suppressing equipment as supplied by the manufacturer. 21.8Gas Flare Muffling.  If flaring is used to dispose of Landfill gas, the flares shall be contained in noise and glare‐reducing housing.  The housing shall be subject to the approval of the Contra Costa Environmental Health and Conservation and Development Departments and the Bay Area Air Quality Management District.Completed. On-GoingDesign of the gas flares was approved by the BAAQMD prior to operation, and are operated in accordance with BAAQMD Title V requirements. 22.1Visual Quality Objective.  The Landfill developer shall construct and operate the facility in such a manner that the high visual value of the surrounding area is maintained.ObjectiveThis is solely an Objective. See Conditions 22.2 ‐ 22.14.Compliance with conditions of approval in LUP Section 22. Visual Quality has maintained the high visual value of the surrounding area. Landfill site development occurs only in approved areas as defined in the Report of Disposal Site Information, the FDIP, and landfill phase design and construction documents approved by the RWQCB.22.2Landscape Plan.  The Landfill developer shall prepare and imple¬ment a site Landscaping Plan.  The plan shall enhance the site's visual values as open space and its functional values as wildlife habitat.  It shall minimize the visual impacts of the landfill operations and appurtenant facilities through revegetation and landscape screening.  The plan shall show the plant species, size, and locations to be used to blend in with the existing natural vegetation.  Natural, drought tolerant species shall be used, in accordance with State and local water conservation landscaping requirements.  A landscape maintenance program shall be part of the plan.  A Weed Monitoring and Control Program shall be included, containing a listing of noxious weeds, a monitoring program, and abatement measure options.  A Landscape Plan shall be included in the Development and Improvements Plan.  The Landscape Plan shall assure no visual impact on the Cities of Concord and Clayton consistent with the Environmental Impact Report.Completed. On-GoingThe Landscape (Screening) Plan that included all required elements of this condition is included in the FDIP, Sections 7.1 through 7.3 and Drawings LP‐1, LP‐2, and LP‐3. The Landscape Plan was endorsed by the LAC. Installation of landscaping was phased. The Weed Monitoring and Control                                                                                                                                                                                                      Program was included in the Range Management Plan in Condition 23.2 of this LUP. Also see Weed Control Program in Condition 23.5.See County Letter of acceptance dated 11/2/1992. Also see Community Development Department Memo, V. Conklin to C. Zahn, dated 10/15/1991, and as updated through 10/25/1991.22.3Toe Berm.  The Landfill developer shall install the first phase of the toe berm prior to other landfill construction and develop‐ment of the Landfill.  Other sections of the toe berm shall be installed in stages (see condition 32.4).  The toe berm shall be contoured to blend with existing topography.  It shall be designed to screen the landfill access road.  It shall be revegetated immediately with native grasses and other vegetation to blend in with the surrounding area.CompletedToe berm design is included in FDIP, Sections 3.1 and Drawings 14 & 23. See Community Development Department letter from C. Zahn to T. Cox (KCLC) which authorized construction of the toe berm. Also see Community Development Department letter from C. Zahn to T. Cox (KCLC) dated 12/30/1992 which authorized contouring of the toe berm. Also see Community Development Department memo from H. Bragdon to the Board of Supervisors dated 3/5/1992 which confirmed that the toe berm was constructed properly and keyed to the sub‐surface.The toe berm slope stability analyses approval from the RWQCB and revegetation plan were substantiated by CDD on 10/23/1991. See Community Development Department Memo, V. Conklin to C. Zahn, dated 10/15/1991, and as updated through 10/25/1991.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 38 of 65November 1, 2016Contra Costa County Board of Supervisors271 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments22.4Mitigation Berms.  The Landfill developer shall install landscaped mitigation berms (lift‐level peripheral berms) at the face of each lift in areas visible off the Landfill site, before beginning refuse disposal on the lift.  The berms shall be landscaped to blend with existing terrain.  Specific heights for the initial toe berm and each of its phases shall be established in the Final Development and Improvements Plan (Condition 15.1).Completed. On-GoingThe initial toe berm was constructed prior to other landfill construction. Design reports for all phases of site development take into consideration the potential for visual impacts, and are submitted to the County and the RWQCB for review and approval. Lift‐level peripheral berms that may be visible from off‐site are re‐vegetated accordingly.22.5Lawlor Creek Corridor Plan.  See Condition 23.3Cross-ReferenceThis condition solely cross‐references another LUP condition. See Condition 23.3.22.6Entrance Screening.  The Landfill developer shall install landscaping at the entrance of the landfill to screen the entrance facilities from Bailey Road users.  Olive trees shall not be included as part of the entrance landscape plan.CompletedDesign approved by the County subsequent to  initial FDIP approval in 1991.  All landscaping at the landfill entrance was installed.See Community Development Department Memo, V. Conklin to C. Zahn, dated 10/15/1991, and as updated through 10/25/1991. Also see Community Development Department letter from C. Zahn to T. Cox (KCLC) dated 11/2/1992 which authorized installation of entry streetscape landscaping.22.7Jacqueline Drive Terminus.  The north terminus of Jacqueline Drive shall be landscaped, with native species, to shield near views of the toe berm.  Planting of the terminus area shall begin as soon as practicable.  The outside access road berm shall be a minimum of 15 feet high to shield transfer truck traffic and noise from nearby residences.CompletedCompleted at the "south" terminus of Jacqueline Drive. Included in landscape design plans approved by the County in 1993 and 1994 after initial FDIP approval in 1991. The landfill operator submitted a revised landscape plan for the Jacqueline Drive terminus on 8/30/1993 to account for a lack of water service previously requested from the City of Pittsburg and subsequently revised the plan in coordination with the County. See Plan B Landscaping Plan dated 12/28/1993. See Community Development Department letter from C. Zahn to T. Cox (KCLC)  dated May 6, 1994 which  authorized installation of Plan B landscaping.22.8Auxiliary Facilities Screening.  The landscaping plan shall provide for the screening of auxiliary areas, such as the admin‐istrative buildings, parking lots, maintenance facilities, and screening of facilities shall occur during the first year of development.  Enhancement of Lawlor Creek shall occur during the first year, to aid in screening facilities from Bailey Road users.CompletedDesign approved by the County subsequent to initial FDIP approval in 1991.  All required landscape screening of facilities has been installed and is regularly maintained. See Community Development Department letters from C. Zahn to T. Cox (KCLC) dated 7/30/1192 and 9/23/1992 which authorized installation of landscaping at the administration building, and scale house and maintenance building, respectively. Lawlor Creek corridor was improved in 1998 as part of the Lawlor Creek Restoration Plan.22.9Architectural Treatment.  Plans for buildings and other struc‐tures shall include architectural sections showing design and materials to be used.  Buildings shall be designed to blend into the rural agricultural setting.CompletedArchitectural plans for buildings and other structures were included in the FDIP, Section 7.2. See Community Development Department letter dated 2/21/1992 from C. Zahn to B. Olney (KCLC) which authorized construction of auxiliary facilities as follows: ‐‐  Administration building: Building Permit CO‐175997‐‐  Maintenance building: Building Permit IN‐175909‐‐  Scale House: Building Permits MI‐175450 & MI‐175970M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 39 of 65November 1, 2016Contra Costa County Board of Supervisors272 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments22.10Area of Operations.  Except during construction of modules and other major installations, the Landfill operator shall limit unvegetated working areas of the landfill, including the daily working face, to 25 acres for appearance and to control dust and erosion.  The restriction shall not apply to grading for founda‐tions, cover, site roads, berms and other construction, providing these are carried out expeditiously.In Compliance. On-GoingLimiting unvegetated working areas to the greatest extent possible is standard operating procedure.22.11Interim Revegetation.  Interim revegetation shall be required on all areas that will be inactive for more than 90 days.  Revegetation shall include native grasses, shrubs and trees to lend more variety and natural appearance to the finished landfill.In Compliance. On-GoingUPDATE:  Inactive areas typically generate ruderal vegetation during winter and spring as verified by site surveys. The working face is purposefully kept small (about 1 acre) at any given time to minimize the amount of area exposed.Interim revegetation of areas that will be inactive for more than 90 days is standard operating procedure. Also see Condition 20.9.22.12Water Tank Screening.  The Landfill developer shall provide landscaping to screen the facility's water tanks.  Where possible, the landscaping shall be installed prior to the installation of the tank.  Consideration shall be given to subsurface or partially buried tanks, and to painting the structures with earthtone colors.CompletedThe water tank location was selected because it is not  visible from off‐site locations. Landscape screening of the water tank was not required due to natural topography and camouflage paint. 22.13Final Cover.  Final cover shall be contoured and landscaped to blend with existing topography.Not Yet Required Final cover has not yet been implemented and will be performed in accordance with this LUP condition, and the approved Preliminary Closure and Post‐Closure Maintenance Plan.22.14Lighting.  The Landfill developer shall design and locate the lighting system to reduce glare and reduce impact to area resi‐dents.  Focused directional security and operational lighting shall be installed.  Operation lighting on the working face shall be turned off by 7:30 p.m.  Security and entrance lighting shall be dimmed at 7:30 p.m.CompletedAll on‐site and security lighting has been installed and is directed generally downward to avoid glare. Operation of lighting systems is performed per this condition. Also see LUP Condition 9.1.23.1Biotics Protection Objectives.  a) The Landfill developer shall construct and operate the facility in such a manner that ensures, through protection and enhancement measures, that there is no net loss of significant habitat, wetland, woodland, or agricultural production.b) The Landfill developer shall provide at least twice the amount of mitigation wetland for significant wetland lost to the project (2‐to‐1 mitigation).  A minimum of six acres of mitigation wetland shall be provided.  Wetland loss shall be mitigated through the enhancement of stock ponds and sedimentation basins, or the creation of new wetlands.In Compliance. On-GoingFour mitigation wetlands were created in 1992 in accordance with federal and state resource agencies. Total wetlands area of 8.57 acres, exceeded the 6.0‐acre minimum for this Condition (USACOE permit minimum = 7.21 acres).  A Biological Condition Compliance Review was conducted in 2003 which concluded that the 8.29 of mitigation wetlands in place at Keller did not warrant any wetland remdiation (0.28 acres no longer met USACOE jurisdictional wetlands criteria). An additional 6.0 acres of Lawlor Corridor were enhanced through plantings of California native species and other riparian enhancements. These wetlands and enhanced areas continue to function as designed.  See Community Development Department letter from C. Zahn to B. Olney (KCLC) dated 2/5/1992, which authorized construction of mitigation wetlands in the east Special Buffer Area in compliance with COA 23.1 and USACE Section 404 Nation‐wide Permit No. 26. Streambed Alteration Agreement No. 1463‐90 for wetlands construction was issued by the California Department of Fish and Game on 10/18/1991. The Final Wetland Mitigation and Monitoring Plan was substantiated by CDD on 10/23/1991. M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 40 of 65November 1, 2016Contra Costa County Board of Supervisors273 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments23.2Range Management Plan.  The Landfill operator shall design and develop a Range Management Plan in order to provide for continued grazing on portions of the site.  The Special Buffer Area shall remain as Agricultural Preserve, and development rights shall be conveyed to the County.  The buffer area and other site range‐lands of the Primary Project Area not exempted for habitat protection and not in active landfill use shall be enhanced as grassland/oak woodland, and shall provide grazing for at least 270 head of cattle, approximately the same number of cattle which presently graze on the site.  Stock watering ponds shall be enhanced through planting of trees and shrubs.  Grazing shall be restricted for a 1 to 2 year period in order for grasses to get reestablished.  It shall provide for adequate grazing range, and for native tree species such as oaks to be planted for animal protection and to replace trees removed during landfill construc‐tion, while controlling soil erosion.  The plan shall be prepared in consultation with the Contra Costa County Resource Conservation District and the Agricultural Extension Service.  It shall be coordinated with the Landscape Plan, the Habitat Preservation Plan, and the Erosion and Sediment Control Plan developed for the landfill facility.  It shall be subject to the approval of the County Community Development Department and it shall be included in the Improvements and Development Plan.In Compliance. On-GoingUPDATE:  Grazing was continued as an important element of the Range Management Plan.    Included in FDIP, Section 5.1 Range Management Plan and Drawing RM‐1, approved by the Community Development Department. The buffer area is maintained within the guidelines of this condition for grazing, habitat preservation and fire protection. The Special Buffer Area continues to be under Williamson Act contract (Contra Costa County, 2008) and is zoned A‑4, Agricultural Preserve.23.3Lawlor Creek Corridor Restoration Plan.  Enhancement of this riparian area shall replace habitat lost by the rerouting and covering of a portion of the unnamed drainageway within the waste placement area.  This plan shall provide replacement for habitat lost to landfill construction.  The Corridor Plan shall also provide screening of the landfill entrance and service facilities from Bailey Road.  Livestock fencing shall be constructed around the perimeter of approximate‐ly 35 acres to exclude cattle from the riparian and oak woodland areas.  Litter shall be removed from the creek and corridor, and fencing shall be established along Bailey Road to prevent unlaw‐ful disposal of trash.  Riparian species of trees such as Willows, Fremont cottonwood, sycamore and other oak species, California Bay Laurel and shrubs shall be planted.  The access road crossing of Lawlor Creek shall be designed and constructed in a manner that would be compatible with the aesthetics of the corridor and habitat enhancement.  Installation of horizontal drainage pipes into hillsides may be provided to tap groundwater sources to improve creek flow conditions.  A monitoring and main‐tenance program shall be established to insure wildlife habitat values are protected.  Rock dams, overhangs, splash pools and erosion control structures shall be included in the corridor plan design.  The detailed restoration plan shall be developed for Lawlor Creek in coordination with the County, the California Department of Fish and Game, U.S. Fish and Wildlife Service, local Audubon and California Native Plant Society representatives and other environmental organizations.  A streambed alteration agreement shall be obtained if determined to be necessary by the CDF&G.  A wetland modification permit shall be obtained from the Army Corps of Engineers if necessary.  Implementation of the Restoration Plan shall take place during the initial development phase of the Landfill.CompletedStreambed Alteration Agreement No. 1461‐90 for Lawlor Creek was issued by the California Department of Fish and Game on 10/18/1991. A Restoration and Enhancement Plan was prepared in accordance with requirements of the County, U.S. Army Corps of Engineers, and California Department of Fish and Game, and implemented in 1997 and 1998.General plans are included in FDIP, Section 5.2, Drawing LC‐1 and Appendix C, approved by the Community Development Department.Final Section 404 Monitoring Report Submitted August 26, 1998. Also See LUP conditions 22.8 and 23.1.23.4Sandstone Outcrop Area.  Livestock fencing shall be constructed around the perimeter of the 72‐acre sandstone area at the front of the Landfill to exclude cattle and preserve upland habitat area.  Landfill personnel and construction operators shall be alerted regarding the protected area.  Native trees such as Oak and California Buckeye shall be planted along the perimeter of this area.  The adjoining equalization basin and toe berm shall be constructed to avoid damage to the protected area.CompletedSandstone outcroppings in this area have been protected by exclusionary livestock fencing. Siting and construction of landfill facilities in adjoining areas were implemented without damage to the sandstone outcrop area.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 41 of 65November 1, 2016Contra Costa County Board of Supervisors274 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments23.5Weed Control Program.  The landfill operator shall submit a weed control program to control introduced weedy species on the Landfill property as part of the Range Management Plan.  The program is subject to approval by the County Conservation and Development Department.  The weed control program shall include a list of noxious weeds, periodic monitoring of these species, and a weed control and removal program.In Compliance. On-GoingWeed control is performed in accordance with this condition, the Range Management Plan, and County Weed Abatement. 23.6Phased Construction.  The Landfill operator shall construct and operate the Landfill in phases in order to reduce the acute impact to vegetation and wildlife habitat.  Mature trees should be removed only as needed, not more than one year in advance of module development.  Black walnut and other heritage tree cuttings shall be taken with the direction of a research organization such as the University of California's botanical garden.In Compliance. On-GoingPhased construction has been implemented since the landfill opening in 1992. No Black Walnut or heritage trees or high quality wildlife habitat exist within the approved area of disturbance for landfill facilities or operations.23.7Vegetation Protection.  The Landfill developer shall employ dust suppression measures to prevent damage from dust loading on vegetation.  Periodic watering of vegetation adjacent to the fill working area shall be developed as part of the Range Management Plan.In Compliance. On-GoingDust suppression measures are implemented in accordance with this LUP condition, Condition 17k(d) of the SWFP, and requirements of Condition #17309 in the Major Facility Review permit issued by BAAQMD. Also see Condition 20.5.23.8Wildlife Exclusion and Vector Control.  The Landfill operator shall construct fences around the working area of the site, limit the size of the working face, and cover refuse at least daily in order to exclude wildlife and control vectors at the working area of the site.  In Compliance. On-GoingWildlife exclusion and vector control are implemented per the requirements of this condition and the SWFP regulating landfill operation. Fences in the working area for wildlife exclusion have not proven necessary as determined by the LEA. The working face size is limited to less than 3 acres by Condition 17.17 of this LUP, and 1 acre by Condition 17h in the SWFP.23.9Supplemental Wildlife Surveys.  The Landfill developer shall conduct additional surveys to establish the presence or indicate the absence of the following species at the landfill site.a) San Joaquin Pocket Mouse.  The survey shall be conducted according to USFWS recommendations.  If found, the developer shall follow USFWS guidelines regarding appropriate mitigation procedures.b) The California Tiger Salamander and the Alameda Whipsnake.  The salamander study shall take place during the rainy season.  If salamanders are found to exist in the unnamed creek, they shall be trapped and released to the Lawlor Creek area.  If the Alameda Whipsnake is encountered, then facilities such as the equalization basin, and the access road shall be relocated further from the outcrop area.  The outcrop reserve shall be expanded to include the easternmost outcrops.  Consideration shall be taken in siting facilities and any activities north of access road.  Lighting shall be shielded and shall illuminate only paved areas in this vicinity.Completed. Updated As NeededSupplemental wildlife surveys were conducted in 2003.  No special status wildlife species were observed in the primary project area of the landfill during site visits.  Based on exisitng habitat conditions, there is a moderate to high potential of occurrence for theree special status wildlife species to occur on or adjacent to the primary project area: 1) San Joaquin pocket mouse, 2) California horned lark, and 3) loggerhead shrike. Two additional species, the  California tiger salamander and the California red‐legged frog, occur in adjacent areas and could disperse through the project area.  Habitat assessments for these species were conduced in accorrdance with state and federal guidelines.  The habitat assessments concluded that surveys were not warranted based on the probability the species may occur in the primary project area of the landfill, as follows:  California red‐legged frog =  low probability, California tiger salamander = low probability, Earlier supplemental survey data submitted to the U.S. Fish and Wildlife Service were substantiated by CDD on 10/15/1991. See Community Development Department Memo, V. Conklin to C. Zahn, dated 10/15/1991, and as updated through 10/25/1991.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 42 of 65November 1, 2016Contra Costa County Board of Supervisors275 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments24.1Bird and Vector Control Objective.  The Landfill operator shall manage the facility in such a manner that prevents and controls the attraction and/or generation of birds and vectors at the site.ObjectiveThis is solely an Objective. See Conditions 24.2 ‐ 24.7.Compliance with these conditions of approval in LUP Section 24. Bird and Vector Control prevents and controls attraction and/or generation of birds and vectors at the landfill operations area.24.2Soil Cover Frequency.  See Condition 20.3.Cross-ReferenceThis condition solely cross‐references another LUP condition. See Condition 20.3.24.3Working Face.  See Condition 17.17Cross-ReferenceThis condition solely cross‐references another LUP condition.  See Condition 17.17.24.4Bird Control.  If birds become a problem at the Landfill in the judgement of Contra Costa Environmental Health, the Landfill operator shall institute a contingency bird control program.  Such a program may consist of monofilament or wire lines suspend¬ed in the air at appropriate intervals over and around the active disposal area.  The Landfill operator shall retain a biologist during the initial period of operation to (1) assess the effec¬tiveness of the monofilament line for bird control and (2) assess the effect of the line on avian predator species.  If necessary, additional corrective measures shall be taken at that time.  Such measures may include a reduction in the size of the working face of the landfill, the use of nets over the working face, or the use of a habitat manipulation and modification program.In Compliance. On-GoingImplementation of  LUP COA 24.4 and 24.5 is routinely coordinated with the SWFP Section 17k(f). The Bird Control Plan for Keller Canyon Landfill was updated on January 14, 2014. The plan includes elements on bird species identification, bird control methods, and specific bird control measures. The control program involves dispersal in conjunction with whistlers, crackershells, and distress calls played over a loudspeaker attached to a vehicle. Monthly on‐site inspections by the LEA have not indicated problems with control of birds and vectors.         24.5Rodent Control.  If waste compaction does not eliminate live rodents from the Landfill footprint, or if rodents (other than small numbers of field mice, etc.) occupy facility landscaping or agricultural areas, the operator shall work with the local enforcement agency to identify the reasons for the presence of rodents and make appropriate changes in operational procedures.  If an eradication program is necessary, the use of alternative rodent control programs such as sustained live trapping using nonpoisonous baits, and natural biological control shall be considered.  Anti‐coagulants shall be administered by a pest management professional in a manner which minimizes exposure to avian predators.  Class 1 pesticides shall not be used.In Compliance. On-GoingSee 24.4 above.24.6Mosquito Control.  The Landfill operator shall grade areas within the Landfill property to prevent ponding of water which could harbor mosquitos (except for sedimentation ponds and riparian habitat areas).  Sedimentation ponds shall be stocked with mosquito fish unless otherwise specified by the Mosquito & Vector Control District.  If a mosquito problem persists, Contra Costa Environmental Health may require the preparation and implementa¬tion of additional mosquito control measures, such as spraying of non‐toxic larval suppressant.In Compliance. On-GoingSee 24.4 above. The landfill operator works closely with the County Mosquito Abatement District to ensure approved controls and methods are used to control mosquitos. If required, stocking of sedimentation ponds with mosquito fish would be implemented as directed by the County Mosquito Abatement District.  Typically there is insufficient standing water in the sedimentation basin to support mosquito fish.24.7Fly Control.  The Landfill operator shall limit the size of the working face and shall cover refuse daily in order to prevent fly proliferation.  If an eradication program is necessary, the use of a pest‐control specialist shall be considered and a plan implemented pursuant to approval by Contra Costa Environmental Health.  In Compliance. On-GoingFly control  is achieved by limiting the size of the working face per LUP Condition 17.17 and Condition 17h of the SWFP. Cover practices and materials are in accordance with requirements of both permits. Also see Condition 24.4.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 43 of 65November 1, 2016Contra Costa County Board of Supervisors276 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments25.1Litter Control Objective.  The Landfill operator shall manage the facility in a manner which confines litter to the working face of the Landfill, which prevents litter from accumulating another parts of the site, and which prevents litter from being blown off the site.ObjectiveThis is solely an Objective. See Conditions 25.2 ‐ 25.11.UPDATE:  In 2015 substantial improvements were made to the facility's on‐site litter control system. See conditions 25.5 and 25.6 below. No uncontrolled litter incidents occurred in 2015.The site is in compliance.  Litter control is conducted during all hours of operation as specified in Section 25 of this LUP and condition 17k(e) of the SWFP.25.2Load Covering.  The Landfill operator shall implement a program requiring landfill users (customers) to securely containerize their load to avoid littering and exclude uncovered loads from arriving at the Landfill consistent with the requirements of Section 418‐2.008 of the County Code.  The program shall be subject to the approval of the County Department of Conservation and Development and Contra Costa Environmental Health. See also Condition 7.2.In Compliance. On-GoingSee Conditions 7.1 and 7.2 for load covering requirements.25.3Load Cover Enforcement.  If routine enforcement of load cover requirements is not effective, the Landfill operator shall offer to contract with the Sheriff's Department to enforce regulations requiring the covering of trucks and trailers.Not Yet Required UPDATE: Republic Services removed the "How's My Driving?" stickers from their trucks and replaced them with "Together for Safer Roads" stickers. Incidents of litter bounce out from Republic trucks can still be recorded using the truck number which identifies every truck, and using the local phone number printed on all trucks. Republic Services is a member of Together for Safer Roads, an organization made up of private sector companies dedicated to improving traffic safety on the nation's roads. Republic is implementing a program of Best Practices for its fleet of vehicles related to road safety management, safer roads and mobility, safer vehicles, and safer road users.   Republic trucks and trailers are numbered. Complainants must call Keller directly to report concerns.Every incoming load is inspected to ensure all waste‐hauling vehicles are covered.  Waste loads are screened for excessive littering and inadequate covering. All transfer trucks are required to have tarps covering their loads. In addition, all transfer trucks owned by the landfill operator have large easily visible truck numbers that allows citizens to contact the operator if litter is observed falling from transfer trucks. The Landfill owner/operator has had no cause to request load cover enforcement from the County Sheriff's Department. 25.4Contingency Litter Control.  Under windy conditions, the Landfill operator shall cover the refuse with County approved cover materials as often as necessary to control blowing litter.  Other options shall be considered as necessary, including the alignment of unloading areas away from the prevailing wind direction, increasing the number of compactors, decreasing the active face size, and reducing the number of vehicles tipping at one time. The Contingency Litter Control measures shall be contained in the Litter Control and Prevention Program that is subject to review and approval of the Department of Conservation and Development and Contra Costa Environmental Health. Contra Costa Environmental Health shall have the authority to enforce this requirement.  See Section 20.8.In Compliance. On-GoingUPDATE:  Contingency litter control has not been necessary since the last Permit Review.Portable litter fences are provided as necessary around the unloading and receiving areas to prevent litter from migrating off‐site.  A permanent litter fence has been constructed at the east edge of the landfill operations area. In the event that litter is generated by extremely high winds, the Landfill owner/operator deploys emergency crews to collect on and off‐site litter blown beyond the normal containment areas. Litter incidents are recorded by DCD and also in the Log of Special Occurrences maintained by KCL. Also see Condition 20.2. The Department of Conservation and Development is not aware of any complaints related to litter that have not been addressed in a timely manner by the landfill operator.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 44 of 65November 1, 2016Contra Costa County Board of Supervisors277 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments25.5Portable Litter Fences.  The Landfill operator shall install portable fencing near the working face of the Landfill to inter‐cept windblown debris.In Compliance. On-GoingUPDATE:  In 2015, additional movable "bull fences" were installed for use in proximity to the Phase 3B1 working face. Portable litter fences were initially approved as submitted in the Solid Waste Facility Permit, subject to continued inspection by the County HSD (see memo from C. Nicholson, HSD to C. Zahn, CDD dated 3/10/1992).Portable litter fences are provided as necessary around the unloading and receiving areas to prevent litter from migrating off‐site per this LUP condition and condition 17k(e) of the SWFP.25.6Permanent Litter Fence.  The Landfill operator shall install a permanent fence of wire around the current fill area of the Landfill.  The location shall be subject to the approval of Contra Costa Environmental Health.Completed. On-GoingUPDATE:  In 2015, the existing 20‐feet‐tall permanent litter fence at the top of the main haul road was extended approximately 1,500 feet to the west; approximately 1,100 feet of new 20‐feet‐tall permanent litter fence was also installed upslope and south of the main haul road adjacent to Phase 3B1. KCL regularly removes litter from these permanent litter fences. It also maintains a litter pick up labor force that can be deployed immediately in the event of an on or off‐site litter incident.The permanent litter fence was initially approved as submitted in the SWFP, subject to continued inspection by the County HSD (see memo from C. Nicholson, HSD to C. Zahn, CDD dated 3/10/1992).The permanent litter fence was installed prior to commencement of landfill operations in 1992.25.7On‐Site Litter Policing.  The Landfill operator shall remove litter from the litter fences and planting screens at least once each day.  On‐site roads, including 500 feet of Bailey Road south of the site entrance, shall be policed at least daily.  Contra Costa Environmental Health may require more frequent policing to control the accumulation of litter.In Compliance. On-GoingKeller Canyon Landfill has an extensive litter control program in place. The landfill operator enforces the covered load program at the scale house by reminding any untarped customers (which are rare) of the requirement.  Daily on‐site litter removal is performed in accordance with this LUP condition, the Litter Management Plan, and the SWFP Condition 17k(e). Monthly inspections by the LEA have indicated an acceptable level of litter control. Extensive onsite controls are in place to ensure litter is controlled within the site boundaries.  M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 45 of 65November 1, 2016Contra Costa County Board of Supervisors278 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments25.8Off‐Site Litter Policing.  The Landfill operator shall provide weekly (or more frequent) litter clean‐up along Bailey Road from Highway 4 to at least 500 feet south of the site entrance.  Based on experience, the County Department of Conservation and Development or Contra Costa Environmental Health may modify frequency of clean‐up and/or area of coverage.  If wind‐blown litter from the landfill reaches other properties, the Director of Environmental Health or the Director of Conservation and Development may require the Landfill operator to remove the litter and the Director(s) may require the operator to institute additional measures to prevent recurrence of the problem.   In Compliance. On-GoingUPDATE:  In response to County and City of Pittsburg concerns about off‐site litter, KCL continued with a voluntary weekly litter pick up program for the vacant parcels on the east side of Bailey Road, between West Leland Road and the Highway 4 ramps as described below. A log is maintained at the landfill office detailing dates of pick up for the year 2015 to‐date. A log of off‐site litter policing is also maintained for the residential areas north of the landfill in residential areas in the vicinity of San Remo Way, Jacqueline Drive, and Santa Maria Way. Where applicble, before and after photos are taken of litter incidents and subsequent clean up. KCL maintains a litter pick up labor force that can be deployed immediately in the event of an on or off‐site litter incident.Off‐site litter removal is performed from West Leland Road to at least 500 feet south of the landfill entrance in accordance with this LUP condition and the facility Litter Control and Prevention Plan. . In addition, Keller Canyon Landfill's litter control program includes voluntary pick up of litter in areas between Highway 4 and W. Leland Road.  Landfill personnel regularly pick up litter in the vacant lot by the bus stop across from the shopping center on Bailey Road. In addition, the landfill operator participates in the Adopt‐a‐Highway program for the area from the San Marco exit to Bailey Road, including the off‐ramp at Bailey Road.  This program was previously suspended at the direction of CalTrans during Hwy 4 construction, but was recently re‐instated at the request of Keller Canyon Landfill. The landfill operator also enforces the covered load program at the scale house by reminding customers with untarped loads (which are rare) of the requirement.  25.9Littering Signs.  The Landfill operator shall post signs, as determined necessary by the County Public Works Department, along access roads to the Landfill noting littering and illegal dumping laws.  The Landfill operator shall post signs at the Landfill entrance noting the hours when the Landfill is open.  The operator should periodically publish these laws and operating hours in mailings to Landfill clientele.Not Yet Required A sign specifying landfill operating hours is posted at the site entrance.   Off‐site signage was deemed unnecessary by the County Public Works Department (PWD) . (See memo from J. Causey, PWD to C. Zahn, CDD dated 2/26/1992.) The County staffs and maintains a countywide illegal dumping hotline and the phone number is: 1‐800‐NO‐DUMPING or (1‐800‐663‐8674) With nearly 24 years of continuous operation in which public self‐haul is prohibited, landfill clientele are familiar with facility operating hours as opposed to potential conflicts that may occur from self‐haul customers who arrive at the facility after hours. There have been no instances of illegal dumping for example, resulting from a customer who arrived at the facility after hours. 25.10Clean‐Up Bond.  The Landfill developer shall deposit a surety bond for $10,000 payable to the County to use for clean‐up in the event of emergency or disputed littering or spills.In Compliance. On-GoingThe initial Performance Bond (# 571‐10‐31) in the amount of $10,000 went into effect on 5/7/1992.  It was issued by Safeco Insurance as a surety for Contra Costa County in the event it was needed to clean‐up litter or spills not remedied by the Operator. The initial Bond listed BFI which was the parent company that owned the landfill at the time. Since that time the parent company has changed more than once and the Bond had also been renewed. The landfill operator secured a new bond in the name of Republic Services, the current parent company which is on file with County DCD.25.11Public access.  Public access to the landfill shall be prohibited unless such access is provided for special events, such as tours, open house functions or wetland field trips for local schools.In Compliance. On-GoingSignage prohibiting public access to the landfill is posted at the landfill entrance and enforced on‐site.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 46 of 65November 1, 2016Contra Costa County Board of Supervisors279 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments26.1Safety Objective.  The Landfill operator shall manage the facili‐ty in a manner which does not impair the safety of persons living in its vicinity, Landfill users, or Landfill employees.ObjectiveThis is solely an Objective. See Conditions 26.2 ‐ 26.11.  UPDATE:  In 2015 through July 31, 2016, there was no lost time due to injuries or accidents. KCL maintains a very active safety program and conducts monthly safety meetings. Implementation of conditions of approval in this LUP Section 26. Public Safety has maintained a high degree of safety for landfill users, employees, and the surrounding area.26.2Emergency Plan.  The Landfill operator shall prepare an emergency plan specified by the Solid Waste Facilities Permit and approved by Contra Costa Environmental Health.  The emergency plan shall include the following:   (a) A fire and explosion component.   (b) A seismic component.   (c) A hazardous waste spills and contamination containment component.   (d) An evacuation component.Completed. On-GoingThe Emergency Plan was originally approved by County HSD as submitted in the RDSI in 1992 (See memo from C. Nicholson, HSD to C. Zahn, CDD dated 3/10/1992).The current Emergency Plan is contained in the updated RDSI which was approved in conjunction with the Solid Waste Facility Permit by HSD and CalRecycle. 26.3Employee Safety Equipment.  The Landfill operator shall provide or require employees to provide safety equipment, such as safety glasses, hard hats, safety shoes, gloves, coveralls, and noise reducers as required by state and federal safety agencies and Contra Costa Environmental Health.In Compliance. On-GoingSafety equipment is provided to landfill personnel as necessary in compliance with 27 CCR, 21600(b)(5)(F). Equipment includes: boots, hard hats, reflective vests, ear and eye protection, filtration masks and self‐contained breathing apparatuses. All personal protective equipment (PPE) used by KCL employees in the course of their work must be used and maintained in a sanitary and reliable condition, whenever it is required, based on hazard assessments of district job/tasks. A hazard assessment using the PPE matrix included in the Personal Protective Equipment Program included in Appendix E must be performed for each distinct job/task to determine if hazards are present which require use of PPE. In Fire extinguishers are located in onsite buildings, operating equipment and maintenance and support vehicles.26.4Employee Training.  The Landfill operator shall develop and implement training and subsequent refresher training programs covering accident prevention, safety, emergencies and contingencies ("bad‐day" scenarios), gas detection, identification of hazardous materials and ground fissures, first aid, and instruction in the use of equipment.  The programs shall be subject to the approval of Contra Costa Environmental Health.In Compliance. On-GoingUPDATE:  Training records are kept for each employee and maintained in personnel files. Additionally, all KCL employees participate in a company‐wide, monthly safety incentive program. This program provides financial rewards to employee groups for demonstrated safe work habits.The training program was originally approved by County HSD as submitted in the RDSI in 1992 (see memo from C. Nicholson, HSD to C. Zahn, CDD dated 3/10/1992). All employee safety training is performed in accordance with this LUP condition and State requirements. Training for operations personnel is provided in health and safety, hazardous waste identification, handling and storage procedures, environmental control systems management and proper waste handling and disposal procedures. Training provides site personnel with a thorough understanding of operator responsibilities to ensure that landfill operations are conducted under safe working conditions to minimize potential public health and safety problems, and to maintain a high degree of compliance with all applicable solid waste handling and disposal regulations. M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 47 of 65November 1, 2016Contra Costa County Board of Supervisors280 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments26.5First Aid Equipment.  The Landfill operator shall provide and maintain supplies located in easily accessible areas.  The first aid supplies shall be consistent with the Occupational Safety and Health Administration requirements and subject to the approval of Contra Costa Environmental Health.In Compliance. On-GoingAll employee first aid equipment is provided in accordance with this LUP condition, and State and federal requirements, and subject to monthly inspections by the LEA. 26.6Emergency Communications.  The Landfill operator shall provide radio phones or telephones for employee use to call for medical and other emergency assistance.  Phone numbers to use for outside emergency assistance shall be clearly posted on the Landfill and in other work areas.  The communications system shall be subject to the approval of Contra Costa Environmental Health.In Compliance. On-GoingThe emergency communications system was originally approved by County HSD as submitted in the 1992 RDSI (see memo from C. Nicholson, HSD to C. Zahn, CDD dated 3/10/1992).  All emergency communications equipment and phone numbers are in accordance with this LUP condition and State requirements, and subject to monthly inspections by the LEA.. In accordance with 27 CCR, Section 20615, the LEA, local health agency have been notified in writing of the names, address, and telephone number of the operator. A list of names of the site personnel for KCL to contact in the event of an emergency, along with the emergency procedures, are posted in the site office and operations trailer.26.7Emergency Eye Baths and Showers.  The Landfill operator shall provide facilities for emergency eye baths and emergency showers.  The facilities shall be subject to the approval of Contra Costa Environmental Health.In Compliance. On-GoingAll emergency eye baths and showers are in accordance with this LUP condition and State requirements, and subject to monthly inspections by the LEA.26.8Equipment Maintenance.  The Landfill operator shall prepare and implement an equipment maintenance program which shall be approved by Contra Costa Environmental Health prior to the commencement of operations.  The program shall address transfer vehicles and other refuse‐conveying vehicles stored on the site as well as the station's refuse‐moving vehicles and mechanical equipment.  Vehicles and equipment shall be regularly cleaned to reduce the risk of fires.In Compliance. On-GoingThe equipment maintenance program was originally approved by County HSD as submitted in the 1992 RDSI (see memo from C. Nicholson, HSD to C. Zahn, CDD dated 3/10/1992).  Equipment maintenance is performed according to manufacturer specifications and at required intervals. Maintenance records are maintained by the operator and available for review by County agencies.See Health Services Department Memo from C. Nicholson to C. Zahn (CDD) dated 3/10/1992.26.9Gas Migration Monitoring.  The Landfill operator shall prepare and implement a gas migration monitoring program to detect underground gas migration.  Landfill buildings and paved areas within 1,000 feet of the Landfill disposal area shall be monitored unless otherwise specified in state regulations.  The monitoring program shall be approved by Contra Costa Environmental Health.Completed. On-GoingThe gas migration monitoring program was originally approved by County HSD as submitted in the 1992 RDSI, subject to continued inspection (see memo from C. Nicholson, HSD to C. Zahn, CDD dated 3/10/1992).  Landfill Gas Migration Monitoring is performed per this condition and requirements of permits with the BAAQMD26.10Refuse Cover.  See Condition 20.3.Cross-ReferenceThis condition solely cross‐references another LUP condition. See Condition 20.3.26.11Load Inspection.  See Condition 7.1.Cross-ReferenceThis condition solely cross‐references another LUP condition.  See Condition 7.1.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 48 of 65November 1, 2016Contra Costa County Board of Supervisors281 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments27.1Security Objective.  The Landfill operator shall manage the facility in a manner which prevents unauthorized persons from having access to the working areas of the Landfill both during and after operating hours.ObjectiveThis is solely an Objective. See Conditions 27.2 ‐ 27.4.UPDATE:  There were no security breaches of the site or facilities in 2015 or 2016 to‐date.Site security at the site includes: a locked entrance gate, fencing along the entire property boundary and the manned fee booth/scale area. Access to the site is monitored by the Fee Station Attendants at the scale house when the facility is open for business. A fence around the entire facility controls unauthorized access to the site. The LFGTE facility and flare station are fenced off and locked during non‐business hours while the sedimentation basin is also fenced off along the edge of the perimeter or access road. At all other times, the entrance gate is securely locked. Security lighting is provided at the entrance gate, the administrative building, the scale house area, the maintenance facilities, and the utilities areas. KCL can provide additional site security measures, as deemed necessary.27.2Security Fencing.  The Landfill developer shall install a securi‐ty fence around the perimeter of the site with lockable gated entrances and exits.  The fence shall be located to minimize its visual impacts.  It shall be included in the Development and Improvements Plan.CompletedThe Security Fencing plan is included in FDIP Section 10.10. Approved by the Riverview Fire Protection District on 10/22/1991. County HSD deferred to the Fire District’s approval (see memo from C. Nicholson, HSD to C. Zahn, CDD, dated 10/24/1991. See memo from V. Conklin, CDD to C. Zahn, CDD dated 10/15/1991, and as updated through 10/25/1991.Security fencing was installed prior to the landfill opening. The initial portion of fencing was authorized in a Community Development Department letter from C. Zahn to B. Olney (KCLC) dated 2/6/1992; installation of the remainder of perimeter fencing was authorized by CDD in a letter from C. Zahn to B. Olney, KCLC dated 7/24/1992. Fencing is maintained or repaired as the need arises. 27.3Security Staffing.  The Landfill operator shall staff the Landfill 24 hours per day.  Private security services may be retained when the site is not open to patrol and/or aid with investigating after hours odor complaints (see Condition 20.2) as needed.In Compliance. On-GoingPrivate security services patrol the site when the landfill is not open, from landfill closure until 6:00 A.M. and all day on Sunday. The level of security is managed to ensure landfill assets are protected. On‐site patrols include all landfill buildings, facilities such as the scalehouse, flare system, water tank, and leachate tanks, and major equipment. Security breaches have been very rare at the site. No buildings or facilities have experienced forced entry or burglaries. The last incident involved vandalized windows on a piece of earthmoving equipment in 2008.27.4Security Lighting.  The Landfill developer shall install and operate adequate lights at the entrance area to the Landfill.  The lighting shall be provided in a manner which minimizes glare to nearby residents and road users.  The security lighting shall be covered in the Development and Improvements Plan.In Compliance. On-GoingThe Security lighting plan is included in the FDIP, Section 10.11. Lighting was installed and is maintained per the requirements of this condition and the FDIP. Security lighting is operated in compliance with LUP Condition 9.1.28.1Cultural Resource Preservation Objective.  The Landfill developer shall construct the facility in such a manner that preserves important archaeological or historic sites.ObjectiveThis is solely an Objective. See Conditions 28.2 ‐ 28.3.Implementation of conditions in LUP Section 28. Cultural Resources has preserved known cultural resources.28.2Employee Access.  Employee access to the buffer area, the Lawlor Creek area, or the sandstone outcrop area shall be limited to duties associated with landfill maintenance.  Artifact collection or vandalism in these areas shall be strictly prohibited.In Compliance. On-GoingThere are no regular landfill disposal operations in the Special Buffer Area or Lawlor Creek corridor. Public access is prohibited. Employee access to these areas is limited.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 49 of 65November 1, 2016Contra Costa County Board of Supervisors282 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments28.3Archaeology.  The Landfill operator shall cease work in the immediate area if buried human remains or archaeological features (e.g., petroglyphs) are uncovered during construction or operation.  Work in the immediate area shall cease until a qualified archaeologist is consulted and approves resumption of work.  Should human remains which may be of Native American origin be encountered during the project, the County Coroner's Office shall be contracted pursuant to the procedures set forth in the Health and Safety Code.  The County Conservation and Development Department shall also be notified.In Compliance. On-GoingTo‐date, no buried human remains or archaeological resources have been discovered during site development or landfill operations.29.1Traffic Objective.  The Landfill operator shall manage the facility in such a manner that provides safe, efficient transport of solid waste, while minimizing impacts to County residents.ObjectiveThis is solely an Objective. See Conditions 29.2 ‐ 29.10.Implementation of conditions of approval in LUP Section 29. Transportation and Circulation is meeting the objectives of safety, efficient transport, and minimizing traffic impacts to area residents. The Traffic and Circulation Plan is included in the FDIP, Sections 11.1 through 11.7.29.2Access Route.  Access to the landfill facility shall be via State Highway 4, and Bailey Road unless alternate routes are approved by the County Department of Conservation and Development on an interim basis.  No waste‐hauling traffic shall be allowed entrance to the landfill from Bailey Road south of the site.  The Landfill operator shall specify use of the prescribed route in all user contracts and shall notify non‐contract users of the requirement.  At the request of the Board of Supervisors, the Landfill Operator shall reimburse the County for the cost of enforcement of this Condition on the access route.  The Board of Supervisors may also request the Landfill operator to reimburse the City of Concord for an access control police inspection stop on Bailey Road should it become necessary to enforce this access route condition.In Compliance. On-GoingThe vehicle access route to/from the landfill is strictly enforced by the Landfill operator. The prescribed route is specified in all user contracts. Non‐contract users are informed of the prescribed access route. No additional enforcement from City of Pittsburg or City of Concord law enforcement has been required.29.3Landfill Access Road.  The Landfill developer shall install a paved, two‐lane access road between Bailey Road and the edge of the current working lift of the landfill.  A facility parking lot, a bridge across Lawlor Creek, a 12‐foot turnaround lane, and parking/turn‐off lanes shall be provided.  the traffic lanes shall be built to a suitable Traffic Index (between 10.0 and 10.5).  The roadway shall be constructed of all‐weather driving surfaces of not less than 20 feet of unobstructed width, and not less than 13'‐6" of vertical clearance, to all landfill areas within the site.  The road shall not exceed 20% grade, shall have a minimum centerline turning radius of 30 feet, and must be capable of supporting the imposed loads of fire apparatus (20 tons).  The access road shall be operational when the landfill opens.  All costs shall be borne by the Landfill developer.  The design and specifications of the roadway shall be approved by the County Public Works and Conservation and Development Department in consultation with the applicable Fire Protection District.CompletedLandfill Access Road design information is included in the FDIP, Section 11.1, Drawings 8‐13. Approval for completion of on‐site roads was issued by CDD in a letter from H. Bragdon to B. Olney, KCLC dated 12/13/1991. A memo from C. Nicholson, HSD to C. Zahn, CDD dated 12/12/1991 concurred that all paved roads met design specifications and requirements Title 14 CCR. Authorization to construct Bailey Road improvements; and landfill entrance and intersection design was issued by CDD in a letter from C. Zahn to B. Olney, KCLC dated 12/20/1991. Final Construction Quality Assurance (CQA) for Phase 1A completed July 29, 1992. The landfill access road was designed and constructed in accordance with standards of the County Department of Public Works.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 50 of 65November 1, 2016Contra Costa County Board of Supervisors283 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments29.4Landfill Entrance.  The Landfill developer shall construct the Bailey Road entrance to the site in a manner that provides safe access into the landfill.  This improvement shall include the following for proper sight distance and intersection design:  a separate left turn lane at least 150 feet in length and an acceleration lane, at least 1200 feet in length, leading north on Bailey Road, away from the site.  The landfill developer shall also become responsible for a traffic signal at a later date, if warranted.  The County Public Works Department shall approve the design of the entrance and estimate its cost.  All costs shall be borne by the Landfill developer.CompletedLandfill Entrance design is included in FDIP, Section 11.2. The landfill entrance was designed and constructed in accordance with standards of the County Department of Public Works. 29.5Bailey Road, Pittsburg city limits to the Landfill Entrance.  The Landfill developer shall reconstruct the sections of Bailey Road between the city limits and the landfill entrance.  The reconstructed roadway shall provide the sight distance, and roadway geometrics (including shoulder widening) specified by the County Public Works Department for truck use.  This shall include two twelve‐foot lanes with eight‐foot shoulders.  These improvements shall be in place prior to commencement of landfill operations.  The Landfill developer shall upgrade the pavement capacity to reflect a 20‐year life (an estimated Traffic Index of 10.0 ‐ 10.5) along Bailey Road between the Pittsburg city limits and the landfill entrance.  The County Public Works Department shall approve the design of the roadway and pavement reconstruction and estimate its cost.  All costs shall be borne by the Landfill developer.CompletedDesign plans for reconstruction of Bailey Road is included in FDIP, Section 11.3, Drawings 4 through 7. The section of Bailey Road as defined in this condition was designed and constructed in accordance with standards of the County Public Works Department. On 10/20/1992 the Board of Supervisors authorized a Joint Exercise of Powers Agreement (JEPA) between the County and the City of Pittsburg for the purpose of constructing certain road improvements to Bailey Road within the City's jurisdictional boundaries from just south of West Leland Road to just north of Maylard Street. The JEPA became effective on 3/18/1993. The County Public Works Department had oversight over the project designs, construction, and conducted final inspections in consultation with the City. A Memorandum of Understanding (MOU) was also established on 10/1/1992 between the County and the Keller Canyon Landfill Company. By order of the Board of Supervisors dated 10/20/1992, the County approved the Keller Canyon Landfill Company                   and the disbursement of monies from the Transportation System Impact Fee account in an amount not to exceed $300,000. 29.6Bailey Road Pavement Study.  The Landfill developer shall conduct a study of the Bailey Road roadway from the Pittsburg city limits to the Highway 4 interchange to determine the improvements necessary to re‐construct the right hand (outside) traffic lanes of the road to a 20‐year pavement standard to be an estimated Traffic Index of 10.0 to 10.5.  The County Public Works Department, in consultation with the City of Pittsburg, shall estimate the costs of the improvements, estimate the longevity of the existing roadway under increased traffic conditions, and determine a per‐ton refuse disposal surcharge adequate to fund the improvements when reconstruction is necessary.  The Landfill operator shall impose the surcharge and pay it quarterly into a segregated account established by the County.  The design of the improve‐ments, their costs, the surcharge and its disbursement shall be approved by the Board of Supervisors.CompletedThe initial pavement study is included in the FDIP, Section 11.4 and Appendix F. A subsequent comprehensive pavement study was completed by the County Department of Public Works in 2009 prior to the rehabilitation of Bailey Road between the Highway 4 interchange and West Leland Road. 29.7Road Maintenance.  Subsequent to the funding of the above traffic lane upgrading improvements, the landfill operator shall impose a surcharge for the maintenance of Bailey Road between the High‐way 4 interchange and the Landfill intersection.  The surcharge shall be estimated by the County Public Works Department in consultation with the City of Pittsburg and shall be based on the landfill's proportionate share of traffic on the road corridor adjusted for vehicle weight and number of axles.  The fees shall be paid quarterly into a segregated account established by the County.  The design of the improvement, its cost, the surcharge and disbursements from the segregated account shall be approved by the Board of Supervisors.In Compliance. On-GoingOn July 7, 2010, the County Board of Supervisors approved the establishment of a $0.32 per ton fee (“Bailey Road Improvement Disposal Surcharge”), pursuant to Condition of Approval 29.6, of the Keller Canyon Landfill Land Use Permit 2020‐89.   On the same day the Board approved  a $0.68 per ton fee for Bailey Road Maintenance Disposal Surcharge, pursuant to Condition 29.7. This fee will  be in effect between January 1, 2011 and December 31, 2015 and will be reduced to $0.27 on January 1, 2016.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 51 of 65November 1, 2016Contra Costa County Board of Supervisors284 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments29.8Highway 4/Bailey Road interchange.  The Landfill developer shall participate in an improvements district, benefit area, or other cooperative arrangement with the County, the City of Pittsburg, and Caltrans which may be created to improve the Highway 4/Bailey Road Interchange.  The developer shall be required to pay an amount for the improvements and maintenance proportionate to the traffic generated by the landfill, adjusted for truck use.  If necessary, the developer shall advance the money for the interchange design and improvements.  The County Public Works Department shall approve the design of the interchange and estimate its cost.  The fees shall be paid quarterly into a segregated account established by the County.  The design of the improvements, their costs, the surcharge, and disbursements from the segregated account shall be approved by the Board of Supervisors.CompletedOriginally included in FDIP, Section 11.5.  An improvement district, benefit area, or other cooperative arrangement requiring the landfill developer participation was not established for the improvement of the Highway 4/Bailey Road Interchange. CalTrans constructed the Highway 4/Bailey Road interchange improvements in September 1992, which included the section of Bailey Road from the Highway 4 interchange south to Maylard Street.29.9Peak Period Traffic Management.  The Landfill operator shall prepare a study, in conjunction with the local transfer station(s) serving the landfill, for managing transfer vehicle traffic to reduce peak period conflicts with traffic on Highway 4.  The study shall address the restricted departure periods from the Landfill identified in the Environmental Impact Report (6:30 ‐ 8:30 a.m. and 3:30 ‐ 6:30 p.m.) and shall identify any changes to the conditions of approval needed to implement a peak‐period traffic reduction program.  The study shall be approved by the County Public Works and Conservation and Development Departments and shall be provided with the Development and Improvements Plan.  The Director of Conservation and Development has imposed the  peak period traffic restrictions identified in a) and b) below.  The Director of Conservation and Development may specify any additional peak period traffic restrictions deemed to be warranted.  The Landfill operator shall comply with such restrictions, and shall require compliance in contracts with Landfill users.a) The A.M. peak period departure from the landfill shall commence at 7:10 a.m. b) A three minute interval shall be maintained between waste hauling vehicles en route to Highway 4 westbound during the period of 7:10 a.m. and 8:30 a.m.c) Waste hauling vehicles en route to eastbound Highway 4 (the uncongested “reverse commute” direction) may be released without restriction.CompletedIncluded in FDIP, Section 11.6 and Appendix H. The peak period traffic management plan has been modified over time to reflect local traffic conditions. Conditional approval was issued in August 1996 to modify A.M. and P.M. peak period departure times (see Community Development Department letter from C. Zahn to S. Gordon (KCLC) dated 8/14/1996). A five (5) minute interval for departing trucks was approved for the periods of 7:30 A.M. to 8:30 P.M. and 3:30 P.M. to 6:30 P.M. Departure restrictions between 6:30 A.M. and 7:30 A.M. remained in effect. The revised intervals were subject to modification if dictated by traffic flow or a 25% increase in daily tonnage. Conditional Approval was issued by CDD in March 2000 to adjust departure time from 7:30 A.M. to 7:10 A.M.; and in April 2000 to reduce the interval of departing trucks in the A.M. peak period from 5 minutes to 3 minutes. See Community Development Department letter from D. Dingman to N. Christensen (KCLC) dated 4/27/2000. Modification of departure patterns improved efficiency of peak period truck traffic.29.10Bicycle and Pedestrian Improvements.  The Landfill developer shall incorporate into the Transportation and Circulation Plan a bicycle and pedestrian path system along Bailey Road in the vicinity of the landfill. Not Yet Required Plans for bicycle and pedestrian improvements are included in FDIP, Section 11.7, Figure 11‐1. Staff reported to the Board of Supervisors on April 28, 1992 indicating thatinstallation bike and pedestrian path between the City limits and the landfill entrance was determined to have limited functionality.30Objective.  The Landfill developer shall design, develop and manage the facility in such a manner that services and utilities adequately meet the landfills requirements, while ensuring the protection of site employees, area residents, and the surrounding environment.ObjectiveThis is solely an Objective. See Conditions 30.1 ‐ 30.21.Implementation of conditions of approval in LUP Section 30. Site Services & Utilities is expected to address the objectives of safety, efficient transport, and minimizing traffic impacts to area residents. The Site Services & Utilities Plan is included in the FDIP, Sections 10.1 ‐ 10.11..M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 52 of 65November 1, 2016Contra Costa County Board of Supervisors285 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments30.1Final Site Services and Utilities Plan.  The landfill developer shall prepare and submit a final Site Services and Utilities Plan, and obtain the approval of the County Conservation and Development Department prior to beginning construction.  The Site Services and Utilities Plan shall be included in the Development and Improvements Plan.  The final Site Services and Utilities Plan shall include:a) A water service component. (see Condition 30.2)b) A fire protection component. (see Condition 30.5)CompletedImplementation of Site Utilities Plan conditions of approval 30.2 ‐ 30.21 meets landfill requirements and protects the surrounding environment. The Site Services and Utilities Plan is included in the FDIP, Sections 10.1 through 10.11, approved by the Community Development Department on 10/23/1991. Also RFPD letter from K. McCarthy to V. Conklin (CDD) dated 10/22/1991 in which RFPD approved compliance with Section 30 of the LUP.30.2Water Service Component.  The Landfill developer shall prepare and implement a Water Service Component, covering available water resources, estimated total water needs and supplies, landfill construction and operation, landscaping, fire protection, employee hygiene, and human consumption water needs, and water supply sources.  Potable water shall be provided for hygiene and consumption.  Potable water may be trucked onto the Landfill.  CompletedIncluded in FDIP, Section 10.1. Additonal research and negotiations occurred following initial submittal in the FDIP in July 2014, documentation including numerous letters between the operator and City of Pittsburg are on file.30.3On‐site Water Wells.  The Landfill operator shall install wells for water supply with a minimum pumping capacity of 1,000 gallons per minute, or must have on‐site storage which produces this capacity.  The County Conservation and Development Department and Contra Costa Environmental Health shall be furnished pumping test information which shall be submitted with the Development and Improvement Plan.CompletedAlso see Health Services Department Memo from C. Nicholson to C. Zahn (CDD) dated 3/10/1992, and Community Development Department Memo, V. Conklin to C. Zahn, dated 10/15/1991, and as updated through 10/25/1991.30.4Public Water Supply Option.  The Landfill operator may substitute water service from a public water supply system for the use of wells, if arrangements can be made with the Contra Costa Water District and, where applicable with the cities of Concord or Pittsburg.  The water supply may be potable or non‐potable.  Annexation to the Contra Costa Water District probably would be required, as well as an approval for annexation from the Local Agency Formation Commission, and would have to be obtained prior to the submission of the Water Service Plan as part of the Final Development and Improvements Plan.  The size and placement at the water supply line shall be included in the Water Service Plan and shall be subject to the approval of the Contra Costa Environmental Health and Conservation and Development Departments.Not Yet Required The option of a public water supply was not employed. The landfill Operator investigated the feasiblility of this option in coordination with County agencies. A public water supply option was not feasible at the time of landfill construction due to design and infrastructure constraints. All on‐site water needs are currently met with groundwater supplies. The Condition should be retained to allow for evaluation of future public water supply alternatives if necessary.30.5Fire Protection Component.  The Landfill operator shall develop and implement a Fire Protection Component meeting the requirements of the applicable Fire Protection District to contain and extinguish fires originating on the landfill property and off‐site fires caused by Landfill operations.  It shall include training for all employees.  The program shall be subject to the approval of Contra Costa Environmental Health.Completed. Updated As NeededThe Fire Protection Component is included in FDIP, Section 10.3.  The Riverview Fire Protection District (RFPD) indicated that the fire protection component had been adequately addressed and therefore authorized preliminary construction in a letter dated 10/21/1991. The Site Plan and Fire Protection Component were approved by RFPD. See RFPD letter from K. McCarthy to C. Nicholson (HSD) and C. Zahn (CDD) dated 3/4/1992. Final inspection of the entire fire protection system determined all requirements were met. Last inspection was on January 31, 2014.See Health Services Department Memo, C. Nicholson to C. Zahn (CDD), dated 10/24/1991 and Community Development Department Memo, V. Conklin to C. Zahn, dated 10/15/1991, and as updated through 10/25/1991.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 53 of 65November 1, 2016Contra Costa County Board of Supervisors286 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments30.6Fire District Programs.  The Landfill developer shall participate in the Riverview Fire Protection Districts Benefit Assessment Program and the New Development Fees program.In Compliance. On-goingThe landfill operator participated in the New Development Fees program when applicable fees are assessed and paid at the time Building Permits were issued. A review of recent Property Tax Bills confirmed that the Fire District’s Benefit Assessment program has yet to be established, 30.7Construction Timing.  Access roads and water supply systems shall be installed and in service prior to any combustible construction and/or related landfill activity.  No construction, excavation, or grading work shall be started on this landfill facility until a plan for water supply system has been submitted to and approved by Contra Costa Environmental Health and the County Conservation and Development Department.  Water may be transported onto the site during construction activities, but trucked water shall not be used for ongoing landfill activities. CompletedPlans for access roads and water supply systems were approved prior to landfill operations. On‐site water was to be supplied by wells. See Condition 30.3. Trucked water is used on paved and unpaved roads in accordance with dust suppression requirements of this LUP and in accordance with requirements of the BAAQMD Permit to Operate. See Condition 20.5.See Health Services Department Memo, C. Nicholson to C. Zahn (CDD), dated 10/24/1991 and Community Development Department Memo, V. Conklin to C. Zahn, dated 10/15/1991, and as updated through 10/25/1991.30.8On‐Site Water Storage.  The Landfill developer shall provide an adequate and reliable water supply for fire protection which shall include on‐site storage.  The storage tank(s) shall have a useable capacity of not less than 240,000 gallons of water and shall be capable of delivering a continuous flow of 1,000 gallons per minute.CompletedPlans used for conservation were dated 1/16/1992. Storage capacity is approximately 366,000 gallons and is capable of delivering a continuous flow of 1,000 gallons per minute in accordance with this LUP condition.See Department of Community Development letter from C. Zahn to B. Olney  dated 3/12/1992 which authorized installation of the water tank (Building Permit BP MI 176099); and letter dated 3/24/1992 which authorized installation of the pump house (Building Permit MI 176416).  See Health Services Department Memo, C. Nicholson to C. Zahn (CDD), dated 10/24/1991, and Community Development Department Memo, V. Conklin to C. Zahn, dated 10/15/1991, and as updated through 10/25/1991.30.9Fire Fighting Water Main.  If the Landfill developer exercises the alternative of utilizing public water supply, an above‐ground main of sufficient size and quantity shall be provided, which when connected to the respective storage tank, shall be capable of supplying the required portable monitor (see Condition 30.11) with a minimum fire flow of 1,000 GPM delivered to the working face of any open cell in the landfill operation.  CompletedThe alternative of utilizing a public water supply was not implemented. The existing fire fighting system meets the minimum fire flow requirements of 1,000 GPM and was approved by County Riverview Fire Protection District.30.10Fire Cover.  The Landfill operator shall store a supply of soil nearby the working face to be used for fire suppressant.  The adequacy of the cover stockpile shall be determined by Contra Costa Environmental Health in cooperation with the applicable Fire Protection District.CompletedStorage of soil near the working face for potential use as a fire suppressant is standard operating procedure.30.11Fire Fighting Appliance.  The Landfill operator shall provide a minimum of one  (1)  approved portable master‐stream firefighting appliance (monitor) located within fifty (50) feet of each work‐ing face of any open cell in the landfill.In Compliance. On-GoingA portable master‐stream firefighting appliance is located near the working face as standard operating procedure in accordance with this LUP condition.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 54 of 65November 1, 2016Contra Costa County Board of Supervisors287 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments30.12Fire Breaks.  The Landfill developer shall provide and maintain firebreaks as follows:  a) A minimum 100‐foot firebreak around the perimeter of each landfill disposal area,  b) A minimum 60‐foot firebreak around the perimeter of the entire site and around any buildings or similar structures.  The firebreaks shall be placed to minimize any adverse visual effects.  Their locations shall be subject to the approval of the Riverview Fire Protection District.  The firebreaks shall be included in the Development and Improvements Plan.In Compliance. On-GoingUPDATE:  Fire breaks were constructed in 2015 and 2016 in accordance with this condition. Fire breaks are maintained on a seasonal basis as standard operating procedure in accordance with requirements of the Riverview Fire Protection District. See Health Services Department Memo, C. Nicholson to C. Zahn (CDD), dated 10/24/1991, and Community Development Department Memo, V. Conklin to C. Zahn, dated 10/15/1991, and as updated through 10/25/1991.30.13Fire Extinguishers.  The Landfill operator shall provide landfill equipment with fire extinguishers large enough to fight small fires on the equipment or on the landfill.  The extinguishers and their distribution shall be subject to the approval of Contra Costa Environmental Health and the applicable Fire Protection District.In Compliance. On-GoingFire extinguishers are located in onsite buildings, operating equipment and maintenance and support vehicles. See Condition 30.5. See Health Services Department Memo, C. Nicholson to C. Zahn (CDD), dated 10/24/1991, and Community Development Department Memo, V. Conklin to C. Zahn, dated 10/15/1991, and as updated through 10/25/1991.30.14Use of Reclaimed Water for Landscaping.  The Landfill Developer shall make every effort to use treated waste water from a district sewage treatment plant for landscape maintenance.  The Landfill Developer shall report on this matter to the Conservation and Development DepartmentIn Compliance. On-GoingUse of treated wastewater for landscaping was determined in December 1992 to be infeasible. In a letter from the landfill operator dated 9/24/1992, information was requested on availability and feasibility of treated waste water to meet an annual demand of approximately 1,050,000 gallons per year. Letters were sent to the Delta Diablo Sanitation District (DDSD) and Central Contra Costa Sanitary District (CCCSD). In December 1992, the landfill operator submitted a status report to the Community Development Department stating the annual water demand would have to be trucked from either DDSD or CCCSD for use at the landfill site. Neither the transportation/distribution system nor transport capacity existed to deliver the annual demand for water.  The landfill operator stated that construction of a pipeline from DDSD to KCL would cost in the millions of dollars for development of a system, exclusive of right‐of‐way acquisition costs. The system would require necessary governmental and private approvals that were beyond the scope of the condition of approval. The landfill operator expressed a willingness to explore the option for use of reclaimed waste water should a pipeline delivery system become operational sometime in the future. See KCLC letter T. Cox (KCLC) to V. Conklin (CDD) dated 12/1/1992. 30.15Equipment and Cleaning.  See Condition 20.24.Cross-ReferenceThis condition cross‐references another LUP condition. See Condition 20.24.30.16Smoldering Loads.  The Landfill operator shall check incoming loads and direct vehicles hauling smoking or burning trash to a designated place apart from the current fill area.  The loads shall be dumped immediately and the fire extinguished before the waste is incorporated into the fill.In Compliance. On-GoingThe Load Check Program requires checking of all incoming vehicles hauling smoldering loads. Gate operator would notify site foreman at the working face of the need for special handling per this condition. Also see LUP Condition 7.1.  M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 55 of 65November 1, 2016Contra Costa County Board of Supervisors288 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments30.17Emergency Equipment Access.  The Landfill operator shall desig‐nate access points for local fire protection agency access to all parts of the landfill and routes.  The access points shall be included in the Development and Improvements Plan and shall be subject to the approval of the Riverview Fire Protection Dis‐trict.In Compliance. On-GoingDesignated emergency access points were approved by RFPD.Approval by RFPD substantiated by CDD on 10/23/1991. See Health Services Department Memo, C. Nicholson to C. Zahn (CDD), dated 10/24/1991, and Community Development Department Memo, V. Conklin to C. Zahn, dated 10/15/1991, and as updated through 10/25/1991.30.18Smoking Prohibitions.  The Landfill operator shall prohibit smoking on the landfill except in designated areas.  In no event shall smoking be allowed near the working face of the landfill and the fuel storage area.  Signs shall be clearly posted and enforced.In Compliance. On-GoingOn‐site signage is installed that prohibits smoking in all landfill operations areas. 30.19Toilets.  The Landfill operator shall provide portable chemical toilets near the active disposal area for use of workers and drivers.  Their placement and maintenance shall be subject to the approval of Contra Costa Environmental Health.In Compliance. On-GoingIncluded in FDIP, Section 10.9. Placement of chemical toilets in safe and convenient locations is standard operating procedure within the disposal operations area and ancillary facilities. Sanitary facilities are provided for employees and visitors at the landfill administrative building. Locker, rest room, and shower facilities are provided for employees in the maintenance building. Bottled drinking water is provided at the administrative building and maintenance building.30.20On‐site Septic System.  Septic systems shall be designed to County Department of Health Service Standards, and State Health and Safety Code requirements.  The Landfill developer shall pay for any treatment plant fees.In Compliance. On-GoingSeptic systems were designed, approved, and constructed per County and State standards.30.21Sewer Line.  In the event that the Landfill developer elects to connect to a sewer line, the developer shall pay for any capacity studies required, and any resultant equipment and/or facilities.CompletedLandfill developer elected to construct an on‐site septic system. Connection to a sewer line has not been determined to be necessary. 31.1Waste Reduction and Resource Recovery Objective.  The Landfill operator shall manage the facility in such a manner that complies with the State's waste management hierarchy of source reduction, recycling and composting, and environmentally safe transformation and land disposal; and that is consistent with the Countywide Integrated Waste Management Plan.ObjectiveThis is solely an Objective. See Conditions 31.2 ‐ 31.10.  UPDATE:  Please see updates of Conditions 31.4 through 31.6 below.The Landfill operator generally manages the facility consistent with prevailing requirements of CalRecycle, the Countywide Integrated Waste Management Plan, and other permits. The Waste Reduction and Resource Recovery Program is included in the FDIP, Sections 6.1 through 6.5.  Condition 17i (Waste Reduction and Resource Recovery) of the SWFP further requires that wastes transported by transfer vehicles should originate from transfer stations where waste reduction and recovery activities take place.31.21990‐1995 Resource Recovery Program.  The Landfill Operator shall participate with the transfer station(s) operators(s), route collection companies and direct haulers in designing and implementing a resource recovery and recycling program for the service area which is consistent with the goal of diverting 25 percent of all solid waste generated in the County from landfill facilities by January 1, 1995.CompletedThe Resource Recovery Program for 1990‐1995 is included in FDIP, Section 6.1. No substantive resource recovery activiteis were conducted at Keller.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 56 of 65November 1, 2016Contra Costa County Board of Supervisors289 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments31.31996‐2000 Resource Recovery Program.  Prior to 1995, the Landfill operator shall prepare and submit for review and approval by the County Conservation and Development Department a resource recovery and recycling program for the service area covering the period from 1996‐2000.  This shall be consistent with the County¬wide Integrated Waste Management Plan's goal of diverting a total of 50 percent of all solid waste generated in the County from landfill facilities by January 1, 2000.CompletedThe Resource Recovery Program for 1996‐2000 is included in FDIP, Section 6.2. Initiated on‐site resourcce recovery activities authorized by regulatory changes allowing waste derived cover materials and beneficial reuse materials to be treated as diversion.31.4Materials Recovery.  The Landfill operator shall prepare and implement a Material Recovery Program for recovering recyclable materials (e.g. construction and demolition debris) from refuse loads brought directly to the landfill. The Program shall describe in detail all existing and proposed on‐site recovery activities and the associated percent of waste diversion for each, including materials diverted for use as cover, on‐site beneficial reuse as well as transported off‐site (e.g. biomass facilities). The Program shall include proposed on‐site recovery activities intended to handle source separated loads and comingled loads to be sorted on‐site to increase diversion, if applicable.    The Program shall be consistent with the Countywide Integrated Waste Management Plan. The landfill operator shall record and report the weight of all material(s) recovered through the Material Recovery Program.  Each type of recovered material being diverted must be weighed for reporting purposes.  Materials accepted for beneficial reuse or ADC, which are subsequently deemed unsuitable and must therefore be disposed of, shall be weighted and reclassified for the purposes of reporting and fee calculation.  Incoming quantities required to be tracked and reported by waste type and jurisdiction of origin, pursuant to Conditions 8.7 and 10.3 must accurately differentiate between the tons disposed, beneficially used on‐site or sent off‐site.  Quarterly disposal reports must also accurately reflect the destination and tonnage of each type of recovered material sent off‐site, if applicable. The Program shall be subject to the approval of the County Department of Conservation and Development.Further Review RequiredUPDATE:  Revised information was submitted to DCD in the Fall of 2016 with information intended to update what is specified in FDIP Section 6.3.   Updated program information submitted in October 2016 is currently under review to determine what if any additional information may be needed to ensure consistency with current Countywide goals and requirements and intent of this condition.The initial Materials Recovery program was included in FDIP, Section 6.3.  However, the Countywide Integrated Waste Management Plan was not approved by the State until 1993.  31.5Composting Project.  The Landfill operator shall develop and implement a program for composting organic material.  The program may occur at the landfill site, off‐site or in coordination with third party(ies), and shall be approved by  Contra Costa Environmental Health and the Department of Conservation and Development.  The compost shall be used for landfill landscaping, cover material or other approved on‐site uses; alternatively, compost can be made available or sold off‐site.  The purpose of the composting program shall be to implement a cost effective and feasible means of providing adequate local organics diversion capacity through large‐scale composting. The composting operations shall be subject to regulatory and permitting requirements enforced by Contra Costa Environmental Health, the Air District and the Water Board.  No later than January 1, 2016, the Landfill operator shall submit substantiation that they have applied for the required regulatory approvals (permits) processes necessary to conduct large‐scale composting or demonstrate that arrangements are underway to implement an equivalent off‐site program.  The Landfill operator shall make all feasible efforts to assist the County in ensuring that there will be adequate composting capacity available to readily divert the organics waste stream generated in Contra Costa County which is currently used as Alternative Daily Cover (ADC) prior to the sunset of the ADC diversion credit on January 1, 2020.In ProcessUPDATE:  Documentation was submitted to DCD in the Fall of 2016 with information intended to update what is specified in FDIP Section 6.4.   In 2015, KCL received and used approximately 46,500 tons of greenwaste as ADC from locations in Contra Costa County.  As of October 1, 2016 there are only three cities in the County which do not require that their franchise hauler compost the greenwaste collected curbside.  One of those cities has commited to have their curbside greenwaste composgted by 2018.  Republic Services has adequate capacity to compost the greenwaste from the two remainign cities at their facilites in either North Richmond, Milpitas or Manteca.   Updated program information submitted in October 2016 is still under review to determine what if any additional information may be needed to ensure consistency with current Countywide goals and requirements and the intent of this condition.A concept for a composting operation is included in FDIP, Section 6.4. The Pilot project was not implemented within 6 months of the landfill opening due to lack of market feasibility at the time of landfill construction and additional permitting requirements. Some compostable green waste has been diverted as Alternative Daily Cover since authorized to do so by CCEH starting with their 12‐month Demonstration Project in April 1999. The majority of wood waste and material for composting is processed at the Contra Costa Transfer and Recovery station, where regular wood chipping occurs and greenwaste is transloaded for approved off‐site uses. An off‐site program has been formally proposed to County DCD in October 2014 involving use of the composting facility in operation at Republic Services' site in west Contra Costa County and the City of Richmond (Bulk Material Processing Center approved under County LUP 2054‐92, and in accordance with the Standardized Composting Permit under that facility's SWFP 07‐AA‐0044). M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 57 of 65November 1, 2016Contra Costa County Board of Supervisors290 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments31.6Wood Chipping.  The Landfill operator shall establish a program to encourage landscape services and construction/demolition debris haulers to segregate wood material for chipping and diversion from landfill disposal. The program may occur off‐site, however unless and until there is on‐site recovery (waste diversion as defined in the Integrated Waste Management Act) the Landfill operator shall direct these customers to deliver loads of landscaping and construction/demolition debris to facility(ies) that recover and chip wood material.  The program shall be submitted for review and approval by the County Department of Conservation and Development and implemented on an ongoing basis following approval.Further Review RequiredUPDATE:  Revised information was submitted to DCD in the Fall of 2016 with information intended to update what is specified in FDIP Section 6.5.   Updated program information submitted in October 2016 is currently under review to determine what if any additional information may be needed to ensure consistency with current Countywide goals and requirements and the intent of this condition.A wood chipping concept is included in the FDIP, Section 6.5. A wood chipping program was not placed in operation within six months of the landfill's opening.  DCD issued Conditional Approval for implementation of a wood chipping operationon August 21, 2003 based on consistency with the LUP 2020‐89 Condition of Approval 31.6 Waste Reduction and Resource Recovery – Wood Chipping.  The wood chipping operation was never implemented on‐site.  The majority of wood waste is processed at the Contra Costa Transfer and Recovery station, where regular wood chipping occurs. 31.7Methane Recovery.  The Landfill operator shall explore the use of methane in landfill gas collected for air pollution reduction as a fuel commodity.  The operator shall report findings to the Conservation and Development Department at the time of the landfill's periodic reviews.  If there is an economic use found for recov¬ered methane, and if the County subsequently includes the use in its Integrated Waste Management Plan, the Landfill operator shall implement a methane recovery program.CompletedA landfill gas power plant was determined by the landfill operator to be feasible in August 1998. The LFGTE power plant became operational in 2009 and is addressed in Section 36. Landfill Gas Plant of this LUP. See Condition 20.13.31.8Equipment Maintenance.  The Landfill operator shall maintain motorized landfill equipment to assure maximum fuel efficiency.In Compliance. On-GoingEquipment maintenance is performed according to manufacturer specifications and at required intervals. Maintenance records are maintained by the operator and available for review by County agencies. See LUP Condition 20.2431.9County Resource Recovery Management Program.  a) When directed by the County, the Landfill operator shall impose a tonnage surcharge adequate to support a County Resource Recovery Management Program.  The cost of the program to be supported by the surcharge shall not exceed $100,000 at 1987 levels.  If other solid waste disposal facilities are subject to this or a similar condition, the County may pro‐rate the cost of the program among them according to a formula approved by the Board of Supervisors.b) As provided for in Condition 2.3, where there is an inconsistency between this condition and the terms of the Landfill Franchise Agreement which effectively suspended the collection of this Resource Recovery Management Program Fee, the terms of the Landfill Franchise Agreement shall supersede Condition 31.9 (a) until such inconsistency no longer exists pursuant to Condition 2.3(d).In Compliance. On-GoingIn 1994, the Board of Supervisors approved the First Amended Landfill Franchise Agreement which included a provision specifying that the Franchise Surcharge to be paid by the operator would cover the cost of all current County programs (required or authorized by the Use Permit or the Agreement) except the LEA and AB939 Fees.31.10Fund Recovery.  The Landfill owner may recover funds provided to the County in advance of the opening of the Landfill through subsequent rate adjustments or surcharges approved by the County.  The County may pro‐rate the cost of the program among other waste disposal facilities it approves which are subject to similar conditions.No Longer ApplicableCondition Acknowledged. M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 58 of 65November 1, 2016Contra Costa County Board of Supervisors291 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments32.1Hours of Construction.  The Landfill developer shall restrict outdoor construction activities to the period from 8:00 a.m. to 6:00 p.m.  Monday through Saturday.In Compliance. On-GoingOutdoor construction activities are restricted to the hours and days specified in this LUP condition and Section 5b of the SWFP.32.2Exemption.  The Landfill developer may request, in writing, and the Director of Conservation and Development may grant, exemptions to Condition 32.1 for specific times for cause.  An example is the placing of concrete.In Compliance. On-GoingDuring certain phases of the landfill's development, the developer has been granted exemptions pursuant to this Condition when circumstances warranted in response to written requests that were received by County DCD.32.3Access Roads.  Before commencing landfilling operations, the Landfill developer shall install and pave the site access road from Bailey Road to the Phase I excavation area (see Initial Facilities Site Plan drawing of the Initial Development and Improvements Plan, Condition 16.1).  This installation shall include the new bridge over Lawlor Creek and the turnaround lane.  An area which can be used by the California Highway Patrol for vehicle inspection/weighing shall also be constructed.CompletedIncluded in FDIP, Section 11.1, Drawings 8‐13, approved by the Community Development Department on 10/25/1991. 32.4Phasing Plan.  The Landfill developer shall design a Phasing Plan setting forth a schedule of construction activities and projects, with detailed information provided on sensitive installations such as the landfill liner and the leachate collection and gas management systems.   Sensitive installation projects shall be subject to inspection by the Geotechnical Inspector (Condition 23.6).  The necessary installations of the Surface Drainage System (Condition 18.2) and Soil Erosion and Control Plan (Condition 18.4) shall be in place before major excavations commence in order to ensure controlled surface water runoff.  Sediment in the sedimentation pond shall be monitored to control quality of runoff.  Construction activities shall be timed to coincide with the dry season and low surface water flows.CompletedIncluded in FDIP, Section 3.1 (Drawings 25‐38)The Phasing Plan was approved by CDD on 10/25/1991. See Community Development Department Memo, V. Conklin to C. Zahn, dated 10/15/1991, and as updated through 10/25/1991.32.5Unstable areas.  Areas determined to be unstable by the Stability Analysis performed for the landfill (condition 18.4) shall be excavated or retaining walls installed under the supervision of a Certified Engineering Geologist or a Registered Geotechnical Engineer.Completed. Updated As NeededEvaluation of unstable areas is an on‐going activity at KCL. Each design phase considers use of buttresses and other practices required for cell stability. All design and construction quality assurance documents are submitted to and approved by the RWQCB. Also see LUP Condition 16.12.32.6Dust Suppression.  The developer shall sprinkle or chemically treat graded areas, borrow sites, stock piles, and temporary pavements to control dust, as determined necessary by Contra Costa Environmental Health and the Bay Area Air Quality Management District.In Compliance. On-GoingDust suppression is performed in accordance with this LUP condition and LUP Condition 20.5, Condition 17k(d) of the SWFP, and requirements of Condition #17309 of the Major Facility Review permit issued by BAAQMD. See Health Services Department Memo from C. Nicholson to C. Zahn (CDD) dated 3/10/1992.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 59 of 65November 1, 2016Contra Costa County Board of Supervisors292 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments33.1Submittal of Plan.  The Landfill operator shall submit to the San Francisco Regional Water Quality Control Board, the California Department of Resources Recycling and Recovery, and Contra Costa Environmental Health a plan for the closure and the postclosure maintenance of the landfill as required by State law, but no later than upon appli¬cation for a Solid Waste Facilities Permit.  A copy of the closure and postclosure maintenance plan shall be submitted to the County Conservation and Development Department.In Compliance. On-GoingUPDATE:   In January 2016, CalRecycle issued a notice of violation specifically addresssing the Closure/Post‐Closure Maintenance Plans which stated:  "The current Plans are inadequate. The operator needs to submit new, revised plans that reflect the current status of the Landfill. The Plans must be developed based on current regulations and local standards. Many of the appendices to the Plans are based on outdated data and standards that are more than 30 years old."  KCL submitted the documentation needed and CalRecycle confirmed receipt and did not request anything further.Initial plans submitted September 30, 1994; Approved by RWQCB on November 28, 1994 (See RWQCB Letter from R. McMurtry to S. Mann (CIWMB) dated 11/28/1994).  A Preliminary Closure and Post‐Closure Maintenance Plan have been submitted pursuant to Title 27 CCR 21780.See Health Services Department Memo from C. Nicholson to C. Zahn (CDD) dated 3/10/1992.33.2Funding of Closure and Postclosure Maintenance Plan.  The Landfill operator shall submit to the Board of Supervisors or California Department of Resources Recycling and Recovery (CalRecycle) evidence of financial ability to provide for the cost of closure and postclosure maintenance in an amount not less than the estimated cost of closure and 15 years of postclosure maintenance as contained in the submitted closure and postclosure maintenance plan unless otherwise required by the State.  Evidence of financial ability shall be in the form of a trust fund approved by the Board of Supervisors in which funds will be deposited on an annual basis in amounts sufficient to meet closure and postclosure costs when needed unless an equivalent financial arrangement is identified as acceptable to the Board of Supervisors.  The Board of Supervisors determined that the State required financial guarantees approved and periodically reviewed by CalRecycle are equivalent and therefore adequate to satisfy this condition.  The Landfill operator shall maintain a trust fund balance that equals or exceeds the requirements of state law or regulation notwithstanding, however, the trust fund balance shall be at least equal to the then current closure and postclosure cost estimate at such time the landfill has reached one‐half of its permitted capacity.  The Trust Fund balance requirement shall be appropriately adjusted if the landfill is closed in stages under Condition 33.4.Completed. Updated As NeededUPDATE:  The landfill operator fulfilled financial assurance requirements for closure and post‐closure funding for 2015. A Financial Assurance Letter and surety bonds were submitted to meet the requirements of Title 27, California Code of Regulations, Section 22244 (a) and (c).KCLC provided evidence of financial ability to SFRWQCB & HSD in a letter and supporting documentation dated October 24, 1991. Landfill facility bonds for closure, post‐closure, and corrective action are updated annually according to inflation rates set by CalRecycle. CalRecycle issues letters after reviewing bonds submitted to confirm if they adequately satisfy regulatory requirements.  These details are noted in the annual Activities Reports now regularly being submitted by the operator, along with copies of the surety bonds submittted to CalRecycle..See Health Services Department Memo, C. Nicholson to C. Zahn (CDD), dated 10/24/1991, and Community Development Department Memo, V. Conklin to C. Zahn, dated 10/15/1991, and as updated through 10/25/1991.33.3Revision to Plan and Cost Estimates.  Should State law or regulation regarding the closure and postclosures maintenance plan or funding of the plan change at any time, the owner of the landfill shall submit any required changes to the closure and postclosure maintenance plan and/or evidence of financial ability to the Board at the same time as submittal to the applicable state or regional agency.Completed. Updated As NeededCCR Title 27 now requires that landfill operators update financial assurances (bonds) for closure and post‐closure annually, according to inflation rates set by CalRecycle. Copies are included as attachments to the annual Activities Report submitted to the County.33.4Staged Closure of the Landfill.  The landfill owner or operator shall close the landfill in stages if compatible with the filling sequence and the overall closure plan.Not Yet Required Condition acknowledged.33.5Use of Landfill Following Closure.  After active landfill opera‐tions have ceased, the site shall be utilized for grazing pur‐poses.  The Board may require the owner of the landfill to deed all develop‐ment rights for the landfill site to the County to ensure fulfillment of this condition.Not Yet Required Landfill lifespan is projected to continue for an additional 30 to 35 years or more depending on operating assumptions.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 60 of 65November 1, 2016Contra Costa County Board of Supervisors293 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments33.6Postclosure Maintenance.  The Landfill operator shall institute a postclosure maintenance program to ensure that containment and monitoring facilities retain their integrity.  If damaged areas are found, the operator shall notify the County and take remedial actions to prevent odor and landfill gas problems.Not Yet Required UPDATE:  The JTD for Keller Canyon Landfill was updated in May 2016 and filed with Contra Costa Environmental Health,  CalRecycle and County DCD. The Preliminary Closure and Post‐Closure Maintenance Plans are presented in May 2016 Draft JTD, Volume 1, and were prepared in accordance with 27 CCR, Sections 21769(b) and 21790.34.1Storage Requirement.  The Landfill operator shall provide a minimum 10‐acre area on the landfill site for the storage of abandoned vehicles awaiting salvaging, if required by the Board of Supervisors.  The storage site operator shall accept only vehicles directed to the site by a law enforcement agency operating in Contra Costa County, which shall be responsible for the vehicle until its title is conveyed to a salvager.  The site would provide storage only; operations of disposing, salvaging, and security of abandoned vehicles shall not be the responsibility of the operator. The site may be subject to further planning and development approvals, and would be subject to the California Environmental Quality Act.  The storage of abandoned vehicles shall be subject to conditions set by Contra Costa Environmental Health, and may be subject to the approvals of regulatory agencies having jurisdiction.Not Yet Required Implementation of this condition is not yet required due to a lack of demand. The County Sheriff’s Department coordinates storage of abandoned vehicles at other facilities prior to final demolition and transport. Operator does not propose to store abandoned vehicles at the landfill without authorization from the County. 34.2Off‐site Storage Option.  The Landfill operator may establish the abandoned vehicle storage area at another location, which shall be subject to the approval of the County Conservation and Development Department.Not Yet Required Implementation of this condition is not yet required. No requests have been received from the County Sheriff's Department for the Operator to establish an off‐site abandoned vehicle storage area. 35.1Transportation System Impact Fee:  The Landfill operator shall pay to the County of Contra Costa a Transportation Impact Fee of $2.00 per ton of waste received at the Landfill to mitigate the general impacts of the Landfill‐generated traffic on the County's road system.  The operator shall deposit the fee monies quarterly in a segregated account established by the County.  The fee shall be considered to be a pass‐through business cost for the purposes of rate setting.  The fee shall be adjusted annually to reflect the current Consumer Price Index.Cross-ReferenceThis condition cross‐references another LUP condition, in effect it has been superceded by Condition 35.8. The Board of Supervisors approved Amendment 1 to Land Use Permit 2020‐89 on November 1, 1994 which stayed the operation ofthis Condition as long as the new Condition 35.8 remains in full force and operation.Mitigation fees have been paid to the County since the landfill opened on May 7, 1992.35.2Open Space and Agricultural Preservation Fee.  The Landfill operator shall pay to the County of Contra Costa an Open Space and Agricultural Preservation Fee of $2.00 per ton on solid wastes received at the Landfill to mitigate the general impacts of the Landfill on open space, existing and proposed recreational facilities, and agriculture.  The operator shall deposit the fee monies quarterly in a segregated account established by the County.  The fee shall be considered to be a pass‐through business cost for the purposes of rate setting.  The fee shall be adjusted annually to reflect the current Consumer Price Index.Cross-ReferenceThis condition cross‐references another LUP condition, in effect it has been superceded by Condition 35.8. The Board of Supervisorsapproved Amendment 1 to Land Use Permit 2020‐89 on November 1, 1994 which stayed the operation of this Condition as long asthe new Condition 35.8 remains in full force and operation. Mitigation fees have been paid to the County since the landfill opened on May 7, 1992.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 61 of 65November 1, 2016Contra Costa County Board of Supervisors294 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments35.3Property Value Compensation Program.  The Landfill operator shall provide funding for the preparation of a property value compensation program study when requested by the County of Contra Costa.  The study will address the means of determining the extent of property value losses or reductions attributable to Landfill impacts, such as aesthetics, noise, traffic, or pollution, and the means of compensating property owners for said losses or reductions.  When a compensation program is adopted by the Board of Supervisors, the Landfill developer shall fund it in the manner specified by the Board.  If the Board of Supervisors determines that progress on the implementation of a compensation program is not proceeding in a timely manner, the Board may require the use of a facilitator and/or an arbitrator.  The fee shall be considered to be a pass‐through business cost for the purposes of rate setting.  CompletedThe County issued payments totaling approximately $476,400 to property owners near the Keller Canyon Landfill as part of the Keller Canyon Landfill Property Valuation Mitigation Claim Process adopted by the Board of Supervisors. The Board approved the program in 1997 after several studies and multiple hearings related to LUP condition of approval 35.3.35.4Resource Recovery Program Fee.  a) The Landfill developer or operator shall pay to the County of Contra Costa a resource recovery program fee of $200,000 annually, beginning July 1, 1990.  The developer or operator shall deposit the monies in a segregated account established by the County.  The extent of the fee shall be subject to reconsideration when a franchise or agreement is established for the Landfill.  The resource recovery program fee from its inception shall be a pass‐through business cost for the purpose of rate setting.  The fee shall be adjusted annually to reflect the current Consumer Price Index.b) As provided for under Condition 2.3, where there is an inconsistency between this condition and the terms of the Landfill Franchise Agreement which effectively suspended this Resource Recovery Program Fee, the terms of the Landfill Franchise Agreement shall supersede Condition 35.4 (a) until such inconsistency no longer exists pursuant to Condition 2.3(d).No Longer ApplicableIn 1994, the Board of Supervisors approved the First Amended Landfill Franchise Agreement which included a provision specifying that the Franchise Surcharge to be paid by the operator would cover the cost of all current County programs (required or authorized by the Use Permit or the Agreement) except the LEA and AB939 Fees. 35.5Violation of Prescribed Haul Route.  Upon a receiving a written determination from the County that a user of the Landfill has violated Condition 29.2 by using a prohibited access route, the Landfill operator shall impose on that user the sanction that is directed by the County.  Such sanction may include a surcharge on the tipping fee, prohibition against accepting waste from that user for a designated period of time, revocation of County refuse‐hauling license, or other sanction directed by the County.  A system for reporting alleged violation and for monitoring enforcement data shall be established by the County and implemented by the Landfill operator.In Compliance. On-GoingUPDATE:  There have been no violations of the prescribed haul route in 2015.The facility is in compliance with this condition. No sanctions have been imposed for violation of the prescribed haul route. 35.6Direct Property Acquisition Study.  The Landfill operator shall study the appropriateness of direct acquisition of properties immediately adjacent to the project, and shall fund any acquisition program ordered by the Board of Supervisors.  The study shall be consistent with the Environmental Impact Report and shall be completed prior to the issuance of a franchise agreement.Not Yet Required Condition Acknowledged. No acquisition program has been ordered by the Board of Supervisors.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 62 of 65November 1, 2016Contra Costa County Board of Supervisors295 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments35.7Adjoining Sites.  This permit authorizes the use of the Keller Canyon Landfill site only for its specified waste disposal uses as set forth in these Conditions of Approval, and for no other uses.  In particular, during the effective and operative periods of this Permit, the Keller Canyon site covered by this Permit shall not be used to provide access to, or to accommodate in any way the use of, any adjoining property for landfill purposes, unless the County has approved the use of such adjoining property for landfill purposes.InformationalCondition Acknowledged. KCL site has not been proposed or used to provide access to or accommodate use of adjoining property for landfill purposes.35.8Mitigation Fee.  The Landfill operator shall pay to the County of Contra Costa a fee, the amount of which may be set by the Board of Supervisors by a Board Order from time to time, which amount shall not be less than $3.00 per ton and shall not be more than $4.00 per ton, on solid waste received at the Landfill.  The fee shall be used as directed by the Board in its sole discretion: 1) to mitigate general impacts of the Landfill‐generated traffic on the County's road system, 2) to mitigate the general impacts of the Landfill on open space, existing and proposed recreational facilities, and agriculture, or 3) to mitigate any general impacts of the Landfill upon the surrounding community.Conditions 35.1 and 35.2 of Land Use Permit 2020‐89 are hereby stayed in their operation as long as Condition 35.8 remains in full force and operation. Should Condition 35.8 (or any portion of it) for any reason be set aside or stayed in its operation, then Conditions 35.1 and 35.2 shall be in full force and operation.In Compliance. On-GoingThis Condition was added by Amendment 1 to Land Use Permit 2020‐89 which the Board of Supervisors approved on November 1, 1994. A fee of $3.00 per ton has been collected since landfill operning, of which $1.75 per ton is allocated to the County, and $1.25 per ton is allocated to the City of Pittsburg..The County Board of Supervisors awards grants from the Keller Canyon Landfill Mitigation Fund to County agencies and community‐based organizations in the Bay Point and Pittsburg communities. Grants totaling  $1,292, 081  were awarded in the 2013‐2014 fiscal year.36.1Power Plant Design.  The design of the Landfill Gas Power Plant project as approved is generally shown on the plans submitted to the Conservation and Development Department on October 16, 2001.InformationalCondition Acknowledged.36.2Ultimate Responsibility. These conditions of approval identify the Landfill Gas Power Plant operator as the party primarily responsible for implementing conditions involving the design, construction, improvements, maintenance and management of the power plant.  However, ultimate responsibility for compliance with these conditions lies with the owner of the landfill.InformationalCondition Acknowledged. Landfill Gas Power Plant (building and equipment) is owned and operated by Ameresco Keller Canyon L.L.C.36.3Keller Canyon Landfill Land Use Permit.  The construction and operation of the Landfill Gas Power Plant is also subject to all other conditions in Land Use Permit 2020‐89 for the Keller Canyon Landfill, as appropriate.InformationalCondition Acknowledged.36.4Violation/Revocation. The Landfill Gas Power Plant owner and operator shall at all times comply with the provisions and requirements of these Conditions of Approval.  A repeated violation of any of these Conditions as a result of the construction or operation of the Power Plant is cause for revocation of the Land Use Permit for the power plant.In Compliance. On-GoingThere have been no violations of conditions of approval in Section 36. Landfill Gas Power Plant36.5System Safety. Risk of fire (from gas, oil, or electrical sources) shall be controlled through the use of flame sensors, ultraviolet (UV) radiation and methane detectors, and fire extinguishers. These components shall be installed at a minimum, in the power modules, exhaust and cooling packages, and other locations as required by Code.In Compliance. On-GoingFacility Safety System was designed and installed in accordance with this LUP condition and other requirements of the County Building Inspection Department and Riverview Fire Protection District.36.6Equipment and System Monitoring. Instrumentation shall be provided for all power plant equipment and systems which provide for a fully automated monitoring and warning system.  This will include an automated switch to combustion flare if necessary. Additionally, routine monitoring of the gas extraction system and power plant facility shall be performed during normal business hours by at least one on‐site operator.Completed. On-GoingEquipment and System Monitoring was designed and installed in accordance with this LUP condition and other requirements of the County Building Inspection Department and County Fire Protection District.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 63 of 65November 1, 2016Contra Costa County Board of Supervisors296 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments36.7Engines. Power plant facilities shall use lean burn internal combustion engines to meet BAAQMD regulations for oxides of nitrogen (NOx), carbon monoxide (CO) and volatile organic compounds (VOC).Completed. On-GoingEngines meeting the requirements of this condition were installed in accordance with requirements of the BAAQMD.36.8Hazardous Materials. Landfill Gas Power Plant operator shall prepare and submit a Hazardous Materials Business Plan for the Power Plant in compliance with requirements of the Hazardous Materials Division of Contra Costa County’s Health Services Department.Completed. On-GoingAmeresco Keller Canyon LLC submitted the Hazardous Materials Business Plan to the County DCD and HSD‐Hazardous Materials Division in October 2009.36.9Emergency Response. Landfill Gas Power Plant operator shall submit a facility specific Emergency Response Plan and then implement and update as needed, said Plan. Completed. On-GoingAmeresco Keller Canyon LLC submitted the  Emergency Response Plan to the County DCD and Contra Costa Environmental Health in October 2009.36.10Notification of Plant Upset or Accidental Release. Landfill Gas Power Plant operator shall notify the Conservation and Development Department immediately of any plant upset or accidental leakage or release of landfill gas. A written report of the cause of any plant upset and the corrective measures taken by the facility operator, shall be provided to the Conservation and Development Department within 72 hours after resolving an emergency. Not Yet Required Condition Acknowledged. To date there have been no incidents of plant upset or accidental leakage or release of landfill gas.36.11Stormwater Pollution Prevention Plan (SWPPP). Landfill Gas Power Plant operator shall implement the Keller Canyon SWPPP (prepared in 1996 and as may be amended from time to time), for water resources protection measures in case of spill of coolant, oil, or other lubricant. In Compliance. On-GoingThe landfill operator complies with the current SWPPP for the site. Any stormwater from the landfill gas power plant is included in the site drainage system in accordance with the WDRs and SWPPP. The landfill gas power plant processes do not use or discharge water, and a SWPPP specifically for the landfill gas power plant does not exist.  For addressing potential spills of operating fluids, the landfill gas power plant operator submits annual plans and reports to Contra Costa Health Services in compliance with the California Environmental Reporting System (CERS). The plant's CERS ID for CCEH's California Accidental Release Prevention Program (CUPA) is 10479961.  See AMERESCO (Keller Canyon, LLC) Industrial Storm Water Pollution Prevention Plan dated October 2009.36.12Facility Design. Power Plant facilities shall be painted Bronze Olive or other suitable color as approved by the Conservation and Development Department. Power Plant operator shall install a perimeter security fence to enclose the power plant. CompletedBuilding color was approved by the County and a perimeter fence was constructed.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 64 of 65November 1, 2016Contra Costa County Board of Supervisors297 EXHIBIT D - Compliance Status Table: Keller Canyon Landfill Land Use Permit 2020-89 Conditions of ApprovalPrinted: October 6, 2016Condition Condition DescriptionCompliance StatusComments36.13Power Plant Landscape Plan.  A Landscape Plan for the Power Plant site shall be submitted subject to the approval of the Conservation and Development Department.  The location and types of landscaping proposed along the security fence shall be specified.In ProcessUPDATE:  The original landscaping that was installed to meet this condition died as a result of California's drought conditions.   Although the view of the proposed power plant and the other landfill environmental management facilities from neighboring residences is obstructed by topography, KCL is working with Ameresco, the operator of the LFG Power Plant to develop a new landscape plan in accordance with this condition.  The  landscape plan will identify use of California native, drought‐tolerant plants along security fence.  The plan is expected to be submitted to the County for review by the first week of December 2016.Landscaping Plan initially submitted in 2006 and again along with other plans/drawings submitted in order to have the Building Permit(s) issued in 2007. 36.14Construction. Upon completion of construction, all construction materials, including packaging materials, worker facilities, and debris will be removed from the site.  Additionally during construction all excess materials shall be removed periodically, as needed.CompletedConstruction materials were removed from the site upon completion of construction per this condition.36.15Material Recycling.  Whenever feasible, all oils, lubricants, and coolant shall be recycled rather than disposed.  Prior to issuance of a building permit, the applicant shall submit a Debris Recovery Plan.  Upon completion of construction, the applicant shall submit a Debris Recovery Report.CompletedA Debris Recovery Plan was submitted to the Community Development Department on January 11, 2007 and approved by the department on January 12, 2007 (CDD Letter from L. Thompson to Ameresco).  All oils, lubricants, and coolants are recycled.  Final inspection hold was released at the time the Debris Recovery Report was submitted, however staff has been unable to locate hardcopy documentation.36.16Implementation & Compliance Monitoring.  The operator shall provide payment for costs associated with the Conservation and Development Department’s monitoring of implementation and compliance with these Conditions of Approval.In Compliance. On-GoingLandfill gas power plant operator has issued any payments required for DCD monitoring costs.36.17Surcharge.  A surcharge, if established by the County Board of Supervisors, shall be paid to the County, by the operator, related to the sale of landfill gas or the sale of electricity produced by burning said gas.In Compliance. On-GoingThe County Board of Supervisors established a 1.5% surcharge at the time the Landfill Gas Power Plant was approved which began operation in 2009.  This 1.5% surcharge of gross revenue is for the period of year one through ten of the project operations and raised to two percent 2% of gross revenue during year eleven through the life of the project.  Landfill gas power plant operator has routinely issued payment as required by this condition.M:\Keller\Permit Review\2016 Permit Review\KCL LUP COA Compliance Table_10‐7‐2016.xlsxPage 65 of 65November 1, 2016Contra Costa County Board of Supervisors298 November 1, 2016 Contra Costa County Board of Supervisors 299 November 1, 2016 Contra Costa County Board of Supervisors 300 November 1, 2016 Contra Costa County Board of Supervisors 301 November 1, 2016 Contra Costa County Board of Supervisors 302 RECOMMENDATION(S): OPEN the hearing on the itemized costs of abatement of real property located at 425 Market Ave., Richmond, California, Contra Costa County (APN 409-261-009); RECEIVE and CONSIDER the attached itemized report on the abatement costs and any objections thereto from the property owner or other persons with a legal interest in the property; and CLOSE the hearing. DETERMINE the cost of all abatement work and all administrative costs to be $21,616.58. ORDER the itemized report confirmed and DIRECT that it be filed with the Clerk of the Board of Supervisors. ORDER the costs to be specially assessed against the above-referenced property and AUTHORIZE the recordation of a Notice of Abatement Lien. FISCAL IMPACT: No net fiscal impact. The costs as determined above will be added to the tax roll as a special assessment on this property and will be collected at the same time and in the same manner as ordinary County taxes are collected. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: Jason Crapo, (925) 674-7722 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: D.7 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:November 1, 2016 Contra Costa County Subject:Cost Confirmation Hearing for Real Property Located at 425 Market Ave., North Richmond November 1, 2016 Contra Costa County Board of Supervisors 303 BACKGROUND: Contra Costa County Ordinance Code Article 14-6.4 and California Government Code Section 25845 authorize the recovery of abatement costs in public nuisance cases, the recordation of a Notice of Abatement Lien and inclusion of abatement costs on the tax roll as a special assessment, upon approval of the Board of Supervisors. The Notice and Order to Abate was posted on the above-referenced property for fire damaged structure whose premises contain excessive vegetation, rubbish and debris, and was served on the property owner and all persons known to be in possession of the property by certified mail on October 13, 2015. The property owner did not file an appeal of the Notice and Order to Abate. The County Abatement Officer abated the nuisance on June 1, 2016. The property owner was billed for the actual cost of the abatement and all administrative costs. The bill was sent by first-class mail to the property owner on June 3, 2016. The property owner did not pay the bill within 45 days of the date of mailing. Notice of this Cost Hearing was sent to the property owner by certified mail by the Clerk of the Board. For proof of service, see Clerk of the Board at 651 Pine Street, Room 106, Martinez, CA. CONSEQUENCE OF NEGATIVE ACTION: If not approved, the County will not be able to recover costs for abatement on code violations for this property. CLERK'S ADDENDUM CLOSED the hearing; DETERMINED the cost of all abatement work and all administrative costs to be $21,616.58; ORDERED the itemized report confirmed and DIRECTED that it be filed with the Clerk of the Board of Supervisors; ORDERED the costs to be specially assessed against the property and AUTHORIZED the recordation of a Notice of Abatement Lien. ATTACHMENTS Itemized Abatement Costs Before and After Photos November 1, 2016 Contra Costa County Board of Supervisors 304 Market Ave CONTRA COSTA COUNTY DATE: October 7, 2016 TO: Clerk of the Board FROM: Department of Conservation & Development By: Robert Erickson, Building Inspector II RE: Itemized Report of Abatement Costs The following is an itemized report of the costs of abatement for the below described property pursuant to C.C.C. Ord. Code ' 14- 6.428. OWNER: Fred Urquhart II POSSESSOR: N/A MORTGAGE HOLDER: Bank of America Custom Recording Solutions 2550 N. Redhill Ave. Santa Ana, CA., 92705 ABATEMENT ORDERED DATE: October 13, 2015 ABATEMENT COMPLETED DATE: June 1, 2016 SITE ADDRESS: 425 Market Ave., Richmond, CA., 94801-1643 APN#:409-261-013 PROPERTY DESCRIPTION: Residential AMOUNT OF ABATEMENT COSTS (CCC ORDINANCE CODE 14-6.428) ITEM EXPLANATION COST Notice to Comply (include first 2 inspections) $ 250.00 Site Visits (4 x $100 @) $ 400.00 PIRT (Title Search) $ 150.00 Certified Letter & Regular Mailings $ 97.58 Photos $ 19.00 Contractor hired for abatement $ 20,300.00 Final Site Inspection to Confirm Compliance 200.00 Compliance Report and Board Hearing $ 200.00 Total $ 21,616.58 Abatement costs can be paid at or mailed to Department of Conservation and Development, Building Inspection Division, 30 Muir Rd., Martinez, CA 94553. November 1, 2016 Contra Costa County Board of Supervisors 305 425 Market Ave. Richmond, CA., 94801-1643 Before Photos November 1, 2016 Contra Costa County Board of Supervisors 306 November 1, 2016 Contra Costa County Board of Supervisors 307 November 1, 2016 Contra Costa County Board of Supervisors 308 4090 La Colina Rd. El Sobrante, CA., 94803 After Photos November 1, 2016 Contra Costa County Board of Supervisors 309 425 Market Ave. Richmond, CA., 94801-1643 After Photos November 1, 2016 Contra Costa County Board of Supervisors 310 November 1, 2016 Contra Costa County Board of Supervisors 311 RECOMMENDATION(S): 1. APPROVE the “Contra Costa County Parklet Program Guide” (Parklet Guide), attached hereto, to govern the permitting of parklets as encroachments in County rights of way; 2. AUTHORIZE the Public Works Director, or designee, to make non-substantive amendments to the Parklet Guide, as deemed necessary in the future; and 3. AUTHORIZE the Public Works Director, or designee, to issue parklet permits in accordance with the Parklet Guide and other applicable County ordinances governing encroachments, and 4. DETERMINE that the activity is not subject to the California Environmental Quality Act (CEQA), pursuant to Article 5, Section 15061(b)(3) of the CEQA Guidelines. FISCAL IMPACT: The establishment of the Parklet Program will not have a fiscal impact APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Mary Halle, (925) 313-2327 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Jerry Fahy, Mary Halle D.8 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:November 1, 2016 Contra Costa County Subject:APPROVE the Contra Costa County Parklet Program Guide to govern the permitting of parklets as encroachments in County rights of way. November 1, 2016 Contra Costa County Board of Supervisors 312 FISCAL IMPACT: (CONT'D) on the General Fund. Applicants will pay an application fee to cover staff time associated with technical review of the plans and inspection of parklet installation. Applicants will make a deposit to cover parklet removal in the event that the parklet is not removed when the permit is terminated or expires. BACKGROUND: A parklet is a small extension of a sidewalk, intended as a recreational area to provide a sense of community and maximize the use of public space for amenities, green space or informal gatherings. Parklets have become quite popular in urban settings such as San Francisco, New York City, and downtown Martinez. Parklets typically occupy an on-street parking space(s) and are open to all members of the public. Parklets may support local businesses with locations adjacent to restaurants or shopping. A parklet may simply provide a feature of interest by providing public art or landscaping. The Parklet Guide is intended as a resource to guide applicants on the requirements of a parklet installed as an encroachment within the public right of way. The Parklet Guide provides information on the optimal site location, design layout, operation, and maintenance of a parklet in order to assure public safety and that the parklet will be an amenity for the community. The Parklet Guide identifies the process for removal of a parklet in the event that it is not in the best interest of the community. The guide also includes the Parklet Permit Application, list of required conditions, and the process to obtain a Parklet Permit. Like any applicant for an encroachment permit, an applicant for a parklet permit will submit an application and pay the County’s encroachment permit fee. If a parklet will have a roof or overhead cover, the applicant also will need to obtain a building permit from the Department of Conservation and Development. If the parklet encroachment meets the County’s encroachment standards, including those in the Parklet Guide, the Public Works Department will issue a parklet permit. A permittee must maintain a liability insurance policy of not less than $1 million that names the County as an additional insured, and the permittee will be required to indemnify the County from liabilities arising from the design, construction, use, operation, and maintenance of the parklet. The permittee must deposit funds sufficient to pay the estimated costs of removing the parklet should the applicant fail to remove the parklet at the end of the permit term. If the applicant does not remove the parklet, the County may remove the parklet using funds deposited by the permittee. After the parklet is removed, the deposit, or what remains of the deposit after the County removes the parklet, will be returned to the permittee. CONSEQUENCE OF NEGATIVE ACTION: Failure to adopt the Parklet Program Guide will mean that there will not be an established process to install or implement parklets within the public right of way. And, applicants in the unincorporated areas of Contra Costa will not have the opportunity to install parklets. ATTACHMENTS Parklet Program Guide November 1, 2016 Contra Costa County Board of Supervisors 313 PARKLET PROGRAM GUIDELINESCreating Community Space: Converting Pavement to ParksNovember 2016Graphics from National Association of City Transportation OfficialsContra Costa CountyDepartment of Conservation and DevelopmentNovember 1, 2016Contra Costa County Board of Supervisors314 2 | Page Creating Community Space November 1, 2016Contra Costa County Board of Supervisors315 3 | Page TTABLE OF CONTENTS INTRODUCTION 5 The Beginning 5 What Is a Parklet? 5 About This Manual 5 Program Goals 7 PARKLET DESIGN STANDARDS 9 Parklet Location 9 Parklet Design 12 Additional Parklet Requirements 21 PERMITTING PROCESS 25 Permitting Process Flow Chart 26 Application Content 28 Plans 29 Site Plan Example 30 Maintenance Agreement 31 Duration of Parklet Construction 31 Parklet Monitoring 31 Removal of Approved Parklet 31 EXHIBITS AND RESOURCES 32 Application Package Checklist 33 Parklet Application 34 Operation, Maintenance, and Indemnification Agreement 35 Note: Photos taken by Mary Halle and Larry Leong, unless noted otherwise. November 1, 2016Contra Costa County Board of Supervisors316 4 | Page IIntroduction November 1, 2016Contra Costa County Board of Supervisors317 5 | Page IINTRODUCTION The Beginning In 2014, Contra Costa residents and community groups from the El Sobrante area recognized that there is a common desire to integrate recreational areas and community spaces within urban or commercial zones. A great deal of inspiration for these urban recreational areas was derived from the parklet programs that have been established in large cities such as San Francisco, Oakland, and New York City. These residents and community groups reached out to the Contra Costa Board of Supervisors and voiced their desire to assist with establishing a parklet program in the unincorporated areas of the County. As a result, the Board of Supervisors, Public Works Department staff, and Department of Conservation and Development staff collaborated with various stakeholders to develop the Contra Costa County Parklet Program which was adopted by the Board of Supervisors in 2016. With this program in place, there is now a resource and procedure available to aid residents of the County in creating safe and aesthetically pleasing parklets in their community. What Is a Parklet? Parklets are small sidewalk extensions intended to provide amenities, green space, or recreational areas to the public. They are usually constructed to encompass the area of a typical parking space(s), and are open to any member of the public. The purpose of community parklets is to maximize a sense of community by utilizing public spaces for aesthetic amenities to create features of interest or opportunities for informal gatherings. About This Manual This manual is intended to provide a guide for residents, business owners or other interested parties who would like to establish a parklet in the unincorporated area of the County, as well as for County staff who will assist the parklet sponsor in the permitting process. This manual provides information on the standard design regulations and the steps required to obtain a parklet permit. The manual is intended to be a resource to all parties involved in the November 1, 2016Contra Costa County Board of Supervisors318 6 | Page November 1, 2016Contra Costa County Board of Supervisors319 7 | Page Establishment of a parklet, regardless of whether the sponsor is early in the design stage, or having an existing parklet reviewed for renewal. PProgram Goals Urban Green Space: As Contra Costa County continues to thrive, urban areas continue to emerge and grow to accommodate the needs of both residents and visitors. Parklets have great potential for providing green and/or recreational spaces in the heart of the County’s vital urban areas, which can enhance aesthetic values and provide areas for community building. Encourage Increased Pedestrian Activity: Parklets provide areas of interest along pedestrian corridors and places for pedestrians to rest and interact with others within the community. Support for Local Business: Although parklets are open to the public and cannot be established solely for the benefit of an adjacent business, parklets tend to draw attention to adjacent establishments and provide areas that can be utilized by patrons. November 1, 2016Contra Costa County Board of Supervisors320 8 | Page PParklleet Design SSttannddards From: Metropolitan Washington Council of Governments www.mwcog.org November 1, 2016Contra Costa County Board of Supervisors321 9 | Page PPARKLET DESIGN STANDARDS Parklet Location Identifying an appropriate location for a parklet is the key to successful implementation. 1. RRight-of-Way: A parklet in the public right- of-way must be available for use by the general public. In addition, the location within the public right of way requires the applicant to obtain a permit to construct and operate in the public right of way. A parklet proposed within private roadways or on private property requires an alternate review and approval process. 2. Designated On-Street Parking Areas: A parklet shall only be located in designated on-street parking areas. 3. PPosted Speed Limit: A parklet may be established along roadways where the posted speed limit is 25 mph or less. A parklet is allowed on streets where the posted speed is greater than 25 mph only if the Public Works Department determines that safety concerns have been addressed by the applicant. Careful review of speed surveys, collision data, roadway geometrics, fortified railing design, sight distance, and other factors will be required at these locations. An additional deposit may be required for these locations as additional staff time will be required. 4. TTraffic Volume and Collision History: If a parklet is proposed on roadways with an Average Daily Traffic (ADT) count exceeding 10,000 vehicles, an additional deposit may be required as additional staff time may be required. Parklets proposed at locations with a significant collision history may also require additional review. 5. CCorner Location (see Figure 1): A parklet shall not block sight distance of motorists at intersections or driveways. Accordingly, a parklet may not be located less than 25 feet from a roadway intersection (see Figure 1 below and County Standard Plan CA10). The final distance required may vary based on the surrounding roadway conditions, and shall be subject to the approval of the Public Works Department. November 1, 2016Contra Costa County Board of Supervisors322 10 | Page Figure 1: Sight Triangle at Corners (see CA10) 6. DDriveways (see Figure 2): A parklet shall not be placed within 25 feet of an adjacent driveway or other points of off-street access which require line of sight standards as required by the Public Works Department. The final location of a parklet will vary based on the proposed parklet design, and shall be subject to review and approval. Figure 2: Driveway Clearance 7. LLongitudinal Slope: Parklets are prohibited on streets where the longitudinal slope exceeds 5 percent (see Figure 3). When installed on a street with a longitudinal slope of three percent or greater, a parklet must include a wheelchair rest area. Figure 3: Slope Diagram pe DiagramNovember 1, 2016Contra Costa County Board of Supervisors323 11 | Page 8. PParking Zones: Parklets are prohibited in (disabled and no parking zones. Parklets may be permitted within loading, short-term and commercial loading/unloading zones on a case by case basis provided that the parklet will not create a safety hazard or adversely impact surrounding land uses. 9. Utilities: A parklet may not cover or impede access to any utility equipment, utility pole, fire hydrant, parking permit kiosk, or utility access such as manhole covers, drainage inlets, and equipment shelters. Additional setbacks from any of the above utility improvements and access points may be required to comply with the respective utility provider’s standards. 10. Public Transit (see Figure 4): A parklet may not be located within a bus zone or impede access to a public transit stop (i.e. bus, light rail, or train, stop). Figure 4 (Above): Parklet at Bus Turnout November 1, 2016Contra Costa County Board of Supervisors324 12 | Page PParklet Design A parklet design shall at minimum meet the following design standards. 1. Parking Areas: A parklet shall be located within designated on-street parking areas. a. LLength in On-Street Parking Areas (Figure 5): When replacing on-street parking, a parklet shall be the length (dimension measured parallel to curb) of at least one (1) parking space or a minimum of 12 feet in unmarked parking areas. Figure 5: Parklet in Parallel Parking Spot b. LLength in Diagonal Parking Areas (Figure 6): When replacing diagonal on-street parking, a parklet shall be the length of at least two (2) parking spaces. Figure 6: Parklet in Angled Parking Spots c. LLength within Perpendicular Parking Areas (Figure 7): When replacing perpendicular on-street parking, a parklet shall be the length of at least two (2) parking spaces. November 1, 2016Contra Costa County Board of Supervisors325 13 | Page Figure 7: Parklet in Perpendicular Parking Spots d. OOptimized Parking Spaces Parklet installation shall not leave an adjacent space that is too small to accommodate less than one full parking space. e. EEmergency Fire Access: A parklet structure shall not exceed 32 feet in length (dimension measured parallel to the curb) unless a break or separation of at least four feet is provided to allow for emergency access from the traffic lane to sidewalk areas. f. Parklet Depth (See Figure 8): The depth (dimension measured perpendicular to curb) of a parklet shall be no less than the minimum dimension required to meet ADA accessibility requirements. Portions of the required parklet depth may be located within an existing sidewalk area as long as the sidewalk encroachment does not reduce the pedestrian path of travel to a width of less than 4.5 feet in the public right of way. Figure 8: Parklet Depth and Sidewalk Clearance 2. FFortified Railing (see Figure 9): A parklet shall include an element of the parklet enclosure that addresses public safety and provides a barrier or fortified railing between moving vehicles and November 1, 2016Contra Costa County Board of Supervisors326 14 | Page parklet users. The design specifications of the barrier will depend on the design speed of the adjacent roadway, and must be approved by the Public Works Department. Figure 9: Samples of Fortified Railing/Barrier 3. RReflective Corner Elements (see Figure 10): The four corners of a parklet shall have a reflective element or other clearly visible design feature, such as a soft-hit post, bollard, or raised pavement marker, to illuminate the parklet at night and signify the parklet envelope. Figure 10: Sample Reflective Corner Elements 4. WWheel Stops (see Figure 11): In parallel parking areas, a 3-foot-long wheel stop shall be installed at each boundary between the parklet and the adjacent parking space. The wheel stop shall be installed so that it begins one foot away from the curb. A wheel stop shall be adequately secured to the roadway surface in a manner approved by the Public Works Department. 5. AADA Compliance: A parklet shall comply with applicable Americans with Disabilities Act (ADA) accessibility standards. Compliance with ADA standards is required with respect to design elements of the parklet, as well as for adjacent areas that may be impacted by the parklet (e.g. Figure 11: Sample Wheel Stop November 1, 2016Contra Costa County Board of Supervisors327 15 | Page sidewalk areas). Loose materials such as sand, gravel, or loose stones are prohibited for use as a walking surface within a parklet. 6. WWheelchair Accommodations: A parklet shall have a minimum of one wheelchair resting area, one wheelchair turning space, and one companion seat. In a parklet where tables, counters, or drink rails are provided, at least one of the amenities shall be wheelchair accessible in terms of height and knee clearance. Figures 12-15 are samples from the 2010 ADA Standards that may apply to your parklet design. Figure 12: Clear Width of an Accessible Route (ADA 2010 Figure 403.5.1) Figure 13: Knee Clearance (ADA 2010 Figure 306.3) Figure 14: Position of Clear Floor or Ground Space (ADA 2010 Figure 3.5.5) November 1, 2016Contra Costa County Board of Supervisors328 16 | Page Figure 15: T-Shaped Turning Space (ADA 2010 Fig. 304.3.2) 7. BBuilding Permit Compliance: A parklet shall be subject to and comply with the California Building Code. 8. PPlatform Surface: The top of a parklet platform shall be flush with the sidewalk grade. A cover, expansion joint, or other type of connector between the parklet surface and curb may also be required if necessary to provide a safe transition surface. If the platform base is not solid, the space underneath the platform surface must be accessible for maintenance through access panels, removable pavers, or other method. To avoid a tripping hazard and achieve ADA compliance, a maximum elevation/height difference of ¼ inch should be maintained between the curb and parklet platform. A parklet platform shall be secured in place to prevent movement of the parklet structure. A parklet platform shall be secured to the existing street or curb by bolting or other method approved by the Public Works Department. 9. DDrainage (see Figure 16): A parklet may not impede the flow of curbside drainage nor cover an existing drainage inlet. A parklet shall allow for conveyance of curbside drainage, in accordance with the Public Works Department’s standards. November 1, 2016Contra Costa County Board of Supervisors329 17 | Page Figure16: Parklet Drainage 10. CCross Slope: The cross slope (direction perpendicular to the street) of the parklet platform surface shall not exceed 2 percent. 11. BBuffer: A parklet shall have an enclosure, structure, edge, or other buffer between parklet users and the adjacent traffic lane. This may take the form of planters, railings, cabling, or other appropriate buffer that is structurally fortified to meet the approval of the Public Works Department and DCD Building Inspection Division. 12. PPublic Parklet Sign (see Figure 17): A parklet shall have a minimum of two Public Parklet Signs indicating the hours of operation, and that the parklet is to be publicly accessible at all times during posted parklet hours. A parklet shall be “closed” during the overnight hours. A Public Parklet Sign shall be at least 2 square feet in area. The location and design of the Public Parklet Signs shall be subject to review and approval by the County. No other signs, logos, or advertising are permitted within or on a parklet except for small plaques recognizing the parklet sponsor, material donors, and other contributors. Figure 17: Sample Parklet Sign 13. TTraffic Lane (see Figure 18): A parklet must be located so that the traffic lane adjacent to the parklet has a minimum of 15 feet in width. The required 15-foot lane is intended to provide a 12-foot-wide traffic lane and an additional buffer for November 1, 2016Contra Costa County Board of Supervisors330 18 | Page bicyclists as well as a general buffer for safety. No portion of a parklet structure shall protrude, cantilever, or otherwise encroach within the adjacent traffic lane or any delineated bike route. Figure 18: Parklet Clearance from Travel Lane 14. BBike Route Accommodation: The parklet site selection and design shall give consideration to avoid impacts to bike routes. 15. SSidewalk Access: A parklet may not reduce, encroach within, or otherwise block a designated pedestrian path or sidewalk to a width of less than 4.5 feet. 16. PPoints of Entry: A parklet enclosure that includes a front (sidewalk side) wall shall have no less than two points of entry. 17. WWeight: No parklet structure may weigh more than 200 pounds per square foot. 18. SSeating: Some form of permanent seating is encouraged for incorporation in all parklet designs. Individual seating (e.g. chairs and stools) is preferred rather than bench seating as it discourages sleeping in the parklet. If permanent bench seating is used, the area below the bench shall be enclosed or otherwise made inaccessible to deter sleeping in that area. 19. TTrash Receptacle: The parklet sponsor is responsible to furnish and service at least one permanent trash receptacle. Exceptions to this requirement may be allowed if a permanent trash receptacle is available on the sidewalk within 30 feet of the parklet. November 1, 2016Contra Costa County Board of Supervisors331 19 | Page 20. HHeight (see Figure 19): A parklet’s walls or railing shall not have a continuous height that exceeds 42 inches and shall not block views in or out of the parklet. Columns or other vertical framing for overhead elements are permitted. However, a building permit must be obtained from the Building Inspection Division at DCD for any parklet enclosure that will include a roof, cover, or other type of overhead element. An overhead element shall maintain a minimum height of 84 inches between the parklet platform surface and the lowest point of the overhead element. Figure 19: Parklet Wall Height and Overhead Dimensions 21. BBeautification Element (see Figure 20): All parklet designs shall include a beautification element such as landscaping, artwork, or innovative architecture to improve the aesthetics of the parklet. November 1, 2016Contra Costa County Board of Supervisors332 20 | Page Figure 20: Sample Parklets with Beautification Elements Photo Source: Unknown November 1, 2016Contra Costa County Board of Supervisors333 21 | Page AAdditional Parklet Requirements 1. Authorization: Prior to submitting an application for a parklet, the parklet sponsor shall obtain written authorization from the fronting property owner (in the event the applicant is not the owner of the fronting property), and written support from owners of the adjacent property owners. 2. Building Permit: In the event that the proposed parklet will include a roof, cover, or other type of overhead element, the parklet sponsor shall obtain a building permit from the Department of Conservation and Development, Building Inspection Division prior to constructing the parklet. A separate application and fee will be required for issuance of the building permit. 3. Liability Insurance: A parklet sponsor must maintain no less than $1 million in liability insurance throughout the term of the parklet permit, in accordance with the Parklet Sponsor Operation, Maintenance, and Indemnification Obligations. 4. Removal Deposit: Prior to construction of a parklet and as a condition of parklet permit issuance, the parklet sponsor shall submit a cash deposit to the County in an amount the County determines is necessary to pay for the cost to remove the parklet and restore the right of way at the end of the parklet permit term. If the parklet sponsor abandons the parklet prior to the end of the parklet permit term, or refuses to remove the parklet upon request or termination of the parklet permit, the County will utilize the cash deposit to pay for the parklet removal costs. Photo: Michael Macor, The Chronicle November 1, 2016Contra Costa County Board of Supervisors334 22 | Page November 1, 2016Contra Costa County Board of Supervisors335 23 | Page 55. Operation, Maintenance, and Indemnification Obligations: The parklet sponsor must agree to the terms of the Parklet Sponsor Operation, Maintenance, and Indemnification Obligations provided under the Exhibits and Resources Section of this manual. Those obligations will be conditions of the parklet permit. If the parklet sponsor fails to comply with any of the obligations or any condition of approval of the parklet permit, the County may terminate the parklet permit and require the parklet to be removed. a. PParking Meters: All parking meters located within the area in front of a proposed parklet shall be removed prior to use of the approved parklet. The cost for removal of parking meters shall be borne by the parklet sponsor, and supervised by staff of the Public Works Department. b. AAmplified Sound: No audio systems or other sound amplification devices are permitted for incorporation in the design of any parklet, and shall not be used on any parklet. c. PParklet Design Changes: Proposed changes to elements of the parklet design such as color, materials, and size; shall require review by the County and Board-approved MAC, if applicable, prior to implementation. d. SSmoking: No smoking or vaping is permitted within a parklet at any time. e. AAlcohol: The consumption of alcohol is not permitted within a parklet at any time. This includes alcoholic beverages that may be available for purchase from an establishment located on the Fronting Property. November 1, 2016Contra Costa County Board of Supervisors336 24 | Page PPermitting Process November 1, 2016Contra Costa County Board of Supervisors337 25 | Page PERMITTING PROCESS General Steps in the Permit Process: 1. Pre-application meeting – An Applicant should bring a site map of the location and a sketch of the conceptual design to a pre-application meeting with Public Works Department staff. This step is intended to provide initial feedback regarding site location and design to determine parklet feasibility. Nothing is submitted at this time but photos and sketches are helpful in discussion. 2. Initial Application submittal: a. Site map showing all site constraints such as driveways, bus stops, utilities, sight line, existing on street parking opportunities and map of surrounding drainage patterns b. Signed acceptance of concept by fronting and adjacent property owners c. $1,200 deposit d. Acknowledgment that proof of $1 million liability insurance and performance deposit will be due prior to permit issuance. 3. Initial Application review – Contra Costa Departments of Public Works and Conservation and Development (DCD) will review the initial application to determine whether the general location and concept are acceptable. If the County accepts the proposed location and concept, the applicant may prepare a full design submittal for the proposed parklet. 4. Full application submittal - In addition to items provided initial application, detailed design drawing should include: ADA compliance, railing or barrier design, beautification elements, drainage provisions, signage and description of operation. Payments should also be submitted including proof of insurance, performance deposit, and signed Parklet Sponsor Obligation form as well as proof of consultation with the local advisory group. . November 1, 2016Contra Costa County Board of Supervisors338 26 | Page PPermitting Process Flow Chart 1. PROCESS BEGINS: Parklet Sponsor makes an appointment for a pre-application meeting with Public Work Staff to review parklet standards, application process and other Documents. Parklet Sponsor identifies sites location and gains feedback on feasibility. 2. Parklet sponsor submits initial application package to Public Works Department. See Page 25 for list of required items. 3. Initial application accepted? NO YES Application is returned to applicant with comments 4. Parklet Sponsor is authorized to prepare plans and submits full application to PWD 7. Applicant constructs Parklet; inspection by Public Works Staff 8. Parklet opens to the Public 5. Parklet Plans approved. YES NO Resubmittal 6. Parklet permit issued. November 1, 2016Contra Costa County Board of Supervisors339 27 | Page 5. Detailed plan review – This step will require approximately eight weeks to complete. The parklet sponsor should allow time in their schedule; assuming plans will be reviewed and commented upon twice (four weeks to review each submittal) for a total review time of eight weeks. 6. Upon adequate resolution of all review comments and satisfaction of all conditions, insurance and deposits, a permit will be issued. 7. Applicant will construct the parklet with inspection by the Public Works Department. Parklet sponsor or their representative shall notify the Public Works Inspector for site visits as indicated in the conditions of the Parklet Permit. 8. Parklet is open to the public. The permit to operate the parklet will terminate two years following the opening of the parklet at which time the applicant may submit for renewal of the parklet permit which will require a simple one page application to extend the term of the permit and a reduced deposit to cover the cost for staff review. November 1, 2016Contra Costa County Board of Supervisors340 28 | Page AApplication Content: Application For a parklet permit shall include the following: x Completed and signed application x Written authorization from adjacent business /property owners x Parklet plans x Photographs of existing site conditions x Copy of Public Works Department drainage inventory map x Drainage assessment of stormwater conveyance to verify that the parklet will not impede stormwater flow. x Insurance certificate with County listed as additional insured with a $1 million limit. x Cash Performance Deposit in the amount the County determines is necessary to cover the cost of parklet removal and restoration of the right of way in the event that the parklet sponsor abandons the parklet and public funds must be used to restore the area. x A cash deposit of $1,200 to fund staff time to review and inspect parklet plans and site construction. If design is complex or site conditions are not optimum, such that additional time will be required for review, the applicant must deposit additional funds to provide for the increased resources required. x Proof of consultation with the local Municipal Advisory Council or similar community outreach in the area of the project. November 1, 2016Contra Costa County Board of Supervisors341 29 | Page PPlans: All parklet plans shall include a site plan (see page 30), elevation view, cross section, and construction details Submitted Plans shall at a minimum include the following: x Name, type, and location of adjacent businesses x Adjacent property lines x Parklet location and dimensions x Proposed parklet structure (enclosure) dimensions, materials, finishes x Detailed plans of proposed fortified enclosure or other barrier, verifying it meets minimum safety standards for site conditions. x Drainage assessment x Required parklet setbacks or clearances. x Existing parking spaces and striping with dimensions x Adjacent auto, bike, and bus traffic lanes x Location and type of adjacent colored curbs x Sidewalk location and width within public right of way x Curb cuts and driveways x Existing parking meters x Existing utilities on sidewalk and street (e.g. street lights, fire hydrants, man holes, power poles, etc.) x Existing trees or other landscaped areas x Location for required bollards and wheel stops x Location of any existing utility easements x Location and type of proposed landscaping and any required irrigation x Sidewalk slope and parklet cross slope November 1, 2016Contra Costa County Board of Supervisors342 30 | Page November 1, 2016Contra Costa County Board of Supervisors343 31 | Page MMaintenance Agreement: A parklet permit is a type of road encroachment permit which allows construction within the road right of way. Upon issuance of the parklet permit, the parklet sponsor must agree to the terms for maintenance of the parklet (see Appendix for sample Maintenance Agreement). Duration of Parklet Construction: The applicant shall complete construction of the approved parklet within 3 months of the issuance date of the permit. If the Public Works Director finds there is a delay in completing the parklet construction or other lack of urgency by the applicant, the Director may terminate the permit and restore the right-of-way to its former condition. Parklet Monitoring: Throughout the parklet use, all public comments, complaint calls, or other communications regarding the approved parklet shall be directed to the Public Works Department for documentation within the respective parklet encroachment permit file. Removal of Approved Parklet: The Public Works Director may require removal of the parklet if the applicant has failed to maintain the parklet or comply with any applicable conditions or if the parklet is causing a disturbance or public safety concern in the surrounding area. In this event, the applicant must remove the parklet and return the right of way to original condition or the performance deposit will be used to have the right of way restored. November 1, 2016Contra Costa County Board of Supervisors344 32 | Page Photo: Mary Halle Photo: Mary Halle EExhibits and Resources Photo: Mary HallePhoto: Mary HaaaaaaaaaaaaallNovember 1, 2016Contra Costa County Board of Supervisors345 AAPPLICATION PACKAGE SUBMITTAL CHECKLIST 1. AApplication Form: Please submit the completed and signed application. 2. PParklet Permit Deposit: The applicant shall submit a deposit of $1,200 to cover staff time for the review, coordination, and inspection of the parklet design and construction. Any unused portion of the deposit fund that remains at the conclusion of the permit process will be returned to the applicant. Similarly, additional payment may be required if the application review expenses exceed 100% of the initial deposit. 3. SSite plan: The applicant shall provide a detailed site plan that is drawn to scale and that shows the footprint of the proposed parklet installation. Please consult the “Parklet Plan Checklist” for a list of the required parklet site plan elements. 4. PPhotos of existing site: Please submit photos of the location where you would like to install the parklet, including the parking spaces, the sidewalk, and building façade in front of the proposed location. Please consult the “Initial Specific Plan Checklist” for required photo perspectives. 5. IInitial Concept DDescription: A brief summary explaining your project goals and the vision for your parklet. Why have you chosen this location? What activities would you like to promote on the parklet? How do you anticipate the community will be involved in the creation and use of the new parklet? 6. CCommunity feedback on Parklet Design: Prior to permit approval, the applicant must submit the parklet application to the Board-appointed Municipal Advisory Council (MAC) for review and comment. If a MAC does not exist in the area of the project, please consult Public Works staff on whether outreach can be conducted with other community groups in the area. 7. LLetter of Authorization from fronting and adjacent property owner(s) (see description on Page 21) November 1, 2016 Contra Costa County Board of Supervisors 346 November 1, 2016 Contra Costa County Board of Supervisors 347 Contra Costa County Parklet Application PARKLET INFORMATION Address of Proposed Parklet: ___________________________________________ Zip: _________ Cross Street: ______________________________ PARKLET INFORMATION Applicant /Organization: _______________________________________________________ Mailing Address: _________________________________________________ Zip: ________ Contact Name: ____________________________________ Signature: ________________ Phone 1:____________________ Date: _____________________ FRONTING PROPERTY INFORMATION/AUTHORIZATION Fronting Property Address: _____________________________________________ Zip: ________ Name(s) of Property Owner: ___________________________________ Signature: ________________ Name(s) of Property Owner: ___________________________________ Signature: ________________ Property Owner Mailing Address: _______________________________________ Zip: ________ Phone:____________________ Date: _____________________ ADJACENT PROPERTY OWNER INFORMATION/AUTHORIZATION Adjacent Property Address: ______________________________________________________________ Adjacent Property Owner: ___________________________________ Signature: ________________ Adjacent Property Owner Mailing Address: _________________________________________________ Phone:____________________ Date: _____________________ ADJACENT PROPERTY OWNER INFORMATION/AUTHORIZATION Adjacent Property Address: ______________________________________________________________ Adjacent Property Owner: ___________________________________ Signature: ________________ Adjacent Property Owner Mailing Address: _________________________________________________ Phone:____________________ Date: _____________________ November 1, 2016 Contra Costa County Board of Supervisors 348 November 1, 2016 Contra Costa County Board of Supervisors 349 PARKLET SPONSOR OBLIGATIONS OPERATION, MAINTENANCE, AND INDEMNIFICATION 1. PARKLETS MUST BE OPEN TO THE PUBLIC The parklet sponsor shall keep the parklet free and open to all members of the public, regardless of whether or not they patronize any particular business. The parklet sponsor shall ensure that table service from any adjacent business establishment is not provided within the parklet, and condiments, napkins, or other items distinctly associated with an adjacent business are not placed on the parklet tables. However, if tables are placed in the parklet, the parklet sponsor shall be responsible for clearing and cleaning each table after each use, to ensure it remains clean and well maintained. 2. INDEMNIFICATION (a) The County is under no obligation to maintain or repair the parklet, and these obligations shall not be construed to impose any such obligation on the County. (b) To the maximum extent permitted by law, the parklet sponsor shall defend, indemnify, save, and hold harmless the County, its governing board, officers, agents, and employees (“indemnitees”) from any and all demands, losses, claims, costs, suits, liabilities, and expenses for any property damage, personal injury, or death arising directly or indirectly from or connected with the design construction, use, operation, or maintenance of the parklet by the parklet sponsor or the presence or existence of the parklet, except for claims, costs, or liabilities resulting from the sole negligence or sole willful misconduct of the County. If any action or proceeding is brought against any of the indemnitees, the parklet sponsor shall reimburse the indemnitees for any expenditures, including reasonable attorney’s fees and costs, incurred by the indemnitees, and if requested by any of the indemnitees, shall defend the action or proceeding at the parklet sponsor’s sole expense with counsel acceptable to the indemnitees. 3. UPKEEP, MAINTENANCE, & REPAIR (a) The parklet sponsor shall keep the parklet well maintained and in good condition. The parklet sponsor shall ensure that the parklet is swept at least once per week, kept free of debris, dirt, and graffiti, and that any plants within the parklet are maintained in good health. (b) The parklet sponsor shall keep the sidewalk area adjacent to the parklet clean and well maintained in an effort to eliminate tripping and slipping hazards, such as cracked or uneven sidewalk. The parklet sponsor shall be solely responsible for paying all costs to repair and maintain the portion of the sidewalk adjacent to the parklet. November 1, 2016 Contra Costa County Board of Supervisors 350 (c) The parklet sponsor shall be responsible for removing, as frequently as necessary, any trash that collects within the parklet to maintain a trash-free parklet. The parklet sponsor shall also be responsible for removing any trash that collects within the public right-of-way within 25 feet of the parklet. (d) If an errant motorist, vandalism, an act of any third party, an act of nature, or negligent maintenance by the parklet sponsor causes damage to the parklet, the parklet sponsor shall report the damage to the County and indicate the intended efforts to remedy the cause and either repair the parklet to the extent necessary to return the parklet to its initially approved design and condition, make modifications to the parklet to deter future damage, or to remove the parklet. (e) Leaves and debris may collect beneath the parklet which can cause ponding of water or clogging of gutters. These conditions can cause odors or become a refuge for rodents and insects. The parklet sponsor shall be aware of these tendencies and take action to prevent odors or nuisance from rodents or insects to occur. 4. LIABILITY INSURANCE At all times during the term of the parklet permit, the parklet sponsor shall maintain no less than $1 million in liability insurance coverage under a policy that names the County and its officers and employees as additional insureds. No later than five days after the parklet sponsor’s receipt of a notice of cancellation, notice of intention to cancel, notice of lapse of insurance coverage, or notice of material change to the insurance coverage, the parklet sponsor shall provide the County a copy of that notice. If the sponsor fails to provide the County a copy of the notice as required under the preceding sentence, or fails to maintain the insurance coverage required by this paragraph, then, at County’s sole discretion, the County may revoke the parklet permit and order the removal of the parklet. 5. NO PROPERTY INTEREST The parklet permit issued by the County to the parklet sponsor does not convey, nor shall it be construed as conveying, any property interest to the parklet sponsor. The parklet sponsor shall not assert against the County or any other person any claim of property interest to or within the County right-of-way based on its possession of a parklet permit, or based on the occupancy of the County right-of-way by its parklet. 6. TERMINATION OF PARKLET PERMIT (a) If the parklet sponsor fails to meet any of the obligations contained herein, or any term or condition of approval of the parklet permit, the County, at its sole discretion, may terminate that permit. November 1, 2016 Contra Costa County Board of Supervisors 351 (b) Upon the expiration or termination of a parklet permit, the parklet sponsor shall remove the parklet from the County right-of-way and return the surface of the right-of-way to the condition it was in before the parklet was installed. (c) If the parklet sponsor fails or refuses to remove the parklet within 30 days after the parklet permit terminates or expires, the County, at its sole discretion, may draw upon or claim against the removal deposit or other security provided by the parklet sponsor as a condition of parklet permit approval; and the County may use those funds to pay the cost of removing the parklet from the County right-of-way. Parklet Sponsor Signature: ________________________________ Date: _____________ Parklet Sponsor Name: ___________________________________ Parklet Address: ________________________________________ Encroachment Permit #: __________________________________ November 1, 2016 Contra Costa County Board of Supervisors 352 November 1, 2016 Contra Costa County Board of Supervisors 353 November 1, 2016 Contra Costa County Board of Supervisors 354 November 1, 2016 Contra Costa County Board of Supervisors 355 RECOMMENDATION(S): ADOPT Resolution No. 2016/601 approving and authorizing the Public Works Director, or designee, to fully close the north bound lanes of Danville Boulevard between Orchard Lane and Jackson Way, and to fully close Jackson Way at the intersection with Danville Boulevard, on December 4, 2016 from 4:30 p.m. to 6:30 p.m., for the purpose of the Annual Alamo Tree Lighting Event, Alamo area. (District II) FISCAL IMPACT: No fiscal impact. BACKGROUND: Applicant shall follow guidelines set forth by the Public Works Department. CONSEQUENCE OF NEGATIVE ACTION: Applicant will be unable to close the road for planned activities. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Bob Hendry, (925) 674-7744 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 1 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:November 1, 2016 Contra Costa County Subject:Fully close the northbound lanes of Danville Boulevard between Orchard Lane and Jackson Way on December 4, 2016, Alamo area. November 1, 2016 Contra Costa County Board of Supervisors 356 AGENDA ATTACHMENTS Resolution No. 2016/601 MINUTES ATTACHMENTS Signed: Resolution No. 2016/601 November 1, 2016 Contra Costa County Board of Supervisors 357 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 11/01/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/601 IN THE MATTER OF approving and authorizing the Public Works Director, or designee, to fully close the north bound lanes of Danville Boulevard between Orchard Lane and Jackson Way, and to fully close Jackson Way at the intersection with Danville Boulevard, on December 4, 2016 from 4:30 p.m. to 6:30 p.m., for the purpose of the Annual Alamo Tree Lighting Event, Alamo area. (District II) RC16-11 NOW, THEREFORE, BE IT RESOLVED that permission is granted to the Community Foundation of Alamo to fully close the north bound lanes of Danville Boulevard between Orchard Lane and Jackson Way, and to fully close Jackson Way at the intersection with Danville Boulevard, except for emergency traffic, on December 4, 2016 for the period of 4:30 p.m. to 6:30 p.m., subject to the following conditions: 1. Traffic will be detoured via per traffic control plan reviewed by Public Works. 2. All signing to be in accordance with the California Manual on Uniform Traffic Control Devices. 3. Community Foundation of Alamo shall comply with the requirements of the Ordinance Code of Contra Costa County. 4. Provide the County with a Certificate of Insurance in the amount of $1,000,000, for Comprehensive General Public Liability which names the County as an additional insured prior to permit inssuance. 5. Obtain approval for the closure from the Sheriff's Department, the California Highway Patrol and the Fire District. Contact: Bob Hendry, (925) 674-7744 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: 5 November 1, 2016 Contra Costa County Board of Supervisors 358 November 1, 2016 Contra Costa County Board of Supervisors 359 RECOMMENDATION(S): APPROVE and AUTHORIZE the Auditor-Controller, or designee, to issue a payment on behalf of the Public Works Director, in the amount of $1,500, from County Service Area R-7A (CSA R-7A) payable to the Community Foundation of Alamo for the holiday lights at Andrew H. Young Park, Alamo Area. (District II) FISCAL IMPACT: 100% CSA R-7A funds. BACKGROUND: CSA R-7A participates in Alamo’s Annual Tree Lighting Festival each year. The Community Foundation of Alamo is the sponsor of the 2016 event. CSA R-7A contributes the use of Andrew H. Young Park and provides funding to decorate the park with holiday lights. The event will take place on Sunday, December 4, 2016, from 4:30 p.m. to 6:30 p.m. The lights will be installed on or after November 15, 2016, and will remain up through the first week of January 2017. The Alamo Tree Lighting event is a collaborative effort coordinated by the Community Foundation of Alamo. The event was reviewed by the Alamo Municipal Advisory Council on May 3, 2016 when planning for the 2016-17 recreation budget of $1,500 was recommended for this event. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Victoria Skerritt, (925) 313-2272 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Lauri Byers, District 2, Jennifer Quallick, District 2, A. Struthers, Alamo Municipal Advisory Council, Chair, Victoria Skerritt, Special Districts, Jason Chen, Engineering Services C. 2 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:November 1, 2016 Contra Costa County Subject:Approve and Authorize the Auditor-Controller to issue a payment of $1,500 to the Community Foundation of Alamo for the holiday lights, Alamo area. November 1, 2016 Contra Costa County Board of Supervisors 360 CONSEQUENCE OF NEGATIVE ACTION: Without Board approval this event would not be possible. ATTACHMENTS Alamo MAC Meeting Record of Actions for May 3, 2016, 2016/17 CSA R-7 BUDGET with detail of CSA R-7A approved 2016/17 Event Expenditures November 1, 2016 Contra Costa County Board of Supervisors 361 Alamo Municipal Advisory Council Anne Struthers, Chair Susan Rock, Vice-Chair David Barclay Ed Best Aron DeFerrari, Alternate Rachel Etherington, Youth Member Michael McDonald Steve Mick Jill Winspear The Alamo Municipal Advisory Council serves as an advisory body to the Contra Costa County Board of Supervisors and the County Planning Agency. Candace Andersen, Supervisor Contra Costa County, District 2 309 Diablo Road Danville, CA 94526 925-957-8860 jen.quallick@bos.cccounty.us Record of Actions Tuesday, May 3, 2016 6:00 p.m. Alamo Women’s Club - 1401 Danville Boulevard, Alamo Time is allotted under Public Comment for persons who wish to speak for up to three minutes on any item NOT on the agenda. Persons who wish to speak on matters on the agenda will be heard for up to three minutes when the Chair calls for comments. After persons have spoken on an agendized item, the public comment period will be closed by the Chair and the matter is subject to discussion and/or action by the MAC. Persons wishing to speak must fill out a speaker card. 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE - ROLL CALL The meeting was called to order at 6:00 p.m. Alamo Municipal Advisory Council members present: Susan Rock, David Barclay, Ed Best, Aron DeFerrari, Rachel Etherington, Michael McDonald and Steve Mick Absent: Anne Struthers 2. STAFF/AGENCY REPORTS A. District II Staff Update - The next Alamo Liaison meeting is scheduled for May 16, 2016, beginning at 8:30 a.m. Location: Supervisor Andersen’s Office 309 Diablo Road, Danville. B. San Ramon Valley Fire Protection District, Chief, Paige Meyer, and Deputy Chief, Derek Krause. - Station 32 construction is progressing nicely with vertical construction has started. - The District has declared that all dry grasses, weeds, dead trees and/or rubbish in a wildfire hazard severity zone is a fire hazard and abatement of the hazard must be completed by May 31st. Property inspections will begin June 1, 2016. 3. PUBLIC COMMENT (3 minutes/speaker) Pursuant to the Brown Act, this time is provided for members of the public and community groups to address the committee on matters within the committee’s jurisdiction and not on the agenda. An opportunity will be provided as part of each agenda item for public comment on the item. Time allowed for each individual is three minutes. The Chair will recognize only those speakers who have filled out and turned in a speaker card. 4. PRESENTATIONS A. None. 5. NEW BUSINESS A. Variance application #VR16-1014 - The applicant requests approval of a variance to allow for a 1,587 square foot detached garage with a 275 square foot wine cellar (where 600 square feet is the maximum). Property is located at 70 Holiday. – UPDATE – application has been withdrawn per Department of Conservation and Development. After further research by planning staff a records search on this property turned up a finaled building permit from 1979 for a detached garage for the same size and square footage as the garage today that the homeowner is looking to renovate. Since the building was permitted with a final building inspection, then there is no need for the requested variance. You can renovate (interior work) on a permitted building. Public Comment: Mike Gibson, representing AIA No Action taken as project application was withdrawn per the Department of Conservation and Development. November 1, 2016 Contra Costa County Board of Supervisors 362 B. Variance application #VR16-1015 – The applicant requests approval of a variance to allow an addition to an existing detached accessory building of 692 square feet (where 600 square feet is the maximum). Property is located at 100 Alamo Ranch Road. - Action requested: accept report, take public comment, discuss. - Make recommendation to Supervisor Andersen, if applicable. Public Comment: Mike Gibson, representing AIA Member McDonald recommended ‘APPROVAL' of the application as presented. Second by DeFerarri. Ayes: McDonald, DeFerrari, Mick, Barclay, Best and Rock. Nayes: None. Motion APPROVED. C. Variance application #VR16-1017 – The applicant requests approval of a variance for the purpose of modifying an existing accessory building that results in the creation of a second level totaling 594 square feet. The proposed accessory structure totals approximately 1,001 square feet (where 600 square feet is the maximum allowed) with a height of 23 feet, 8.75 inches (where 15 feet is the maximum height allowed). Project is located at 321 Livorna Heights Road. - Action requested: accept report, take public comment, discuss. - Make recommendation to Supervisor Andersen, if applicable. Public Comment: Mike Gibson, representing AIA Stuart Donaldson Joyce Grippi James King Jeanne LaTorre Member Barclay rcommended to ‘DENY’ the project as presented with a second by Member DeFerrari. The impact was too great on the neighbors and there was no special circumstance warranted to grant the findings for an approval. Ayes: Barclay, McDonald, DeFerrari, Mick, Rock, Winspear, and Best. Nayes: None. D. Hap Magee Ranch Park Proposed Budgets for Operations and Capital Improvements for 2016-17 (Town of Danville), presented by Victoria Skerritt, Special Districts. -Action requested: accept report, take public comment, discuss. -Make Recommendation to Supervisor Andersen, if applicable. Motion by Member Best to approve the budget as presented. Second by Member McDonald. Ayes: Best, McDonald, Barclay, DeFerrari, Winspear, and Rock. Abstain: Mick E. Budgets for CSA R-7A, Zones 36, 45 and 54: 2015-16 mid-year financial reports and proposed budgets for 2016-17, presented by Victoria Skerritt, Special Districts. -Action requested: accept report, take public comment, discuss. -Make Recommendation to Supervisor Andersen, if applicable. Motion by Member Best to approve the budget as presented. Second by Member McDonald. Ayes: Best, McDonald, Barclay, DeFerrari, Winspear, Mick and Rock. F. YMCA Alamo Recreation Program: Enrollment and CSA R-7A spending for program year from spring 2015 through winter 2016, presented by Victoria Skerritt, Special Districts. -Action requested: accept report, take public comment, discuss. -Make Recommendation to Supervisor Andersen, if applicable. Motion by Member Best to approve the budget as presented. Second by Member McDonald. Ayes: Best, McDonald, Barclay, DeFerrari, Winspear, Mick and Rock. 6. OLD BUSINESS A. 2016 Alamo Summer Events: Update on advertising and flyer distribution, presented by Victoria Skerritt, Special Districts. Marketing has started for the Summer Concert and Movie evens at Livorna Park. November 1, 2016 Contra Costa County Board of Supervisors 363 7. CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered by the Alamo MAC to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Alamo MAC or a member of the public prior to the time the Alamo MAC votes on the motion to adopt. A. Approve April 5 2016 Record of Actions Member Best moved to approve the above noted ROA’s. Second by McDonald. Ayes: Best, McDonald, Rock, DeFerrari, Barclay and Mick. 8. SUBCOMMITTEE REPORTS - *Updates provided when available* Alamo AOB Subcommittee for Schools: Best, Mick and Rock Alamo AOB Subcommittee for Downtown: Rock, Barclay, McDonald, and Winspear Alamo Police Services Advisory Committee: Winspear Member Winspear reported on the May 2nd meeting of APSAC. Alamo has a new CHP office, Jason Joiner, patrolling Alamo. It was also reported that Lt. Haynes is preparing/reviewing a proposal for Automated License Plate Reader cameras that could be placed throughout Alamo to deter crime. Currently 26 cameras are being considered. Land Use Planning Working Group: Barclay, Winspear and McDonald Parks and Recreation Working Group: Barclay, Best, Winspear and Mick Hap Magee Dog Park Subcommittee: Michael McDonald 9. CORRESPONDENCE (the following items are listed for informational purposes only and may be considered for discussion during a future meeting). A. None. 10. COMMENTS BY MEMBERS OF THE ALAMO MAC A. Member Mick highlighted the Alamo Community Walk-About taking place on Thursday, May 19, from 5:00 to 8:00 PM. 11. FUTURE AGENDA ITEMS A. Consideration of revision to County Tree Ordinance. 12. ADJOURNMENT A. Meeting adjourned at 7:41 p.m. to the Alamo MAC meeting on June 7 at 6:00 P.M. at the Alamo Women’s Club located at 1401 Danville Boulevard, Alamo. The Alamo Municipal Advisory Council will provide reasonable accommodations for persons with disabilities planning to attend the meeting who contact Supervisor Candace Andersen’s office at least 72 hours before the meeting at 925-957-8860. Materials distributed for the meeting are available for viewing at the District 2 Office at 309 Diablo Road, Danville, CA 94526. To receive a copy of the Alamo MAC agenda via mail or email, please submit your request in writing using a speaker card or by contacting Supervisor Andersen’s office at 925- 957-8860. Complete name and address must be submitted to be added to the list. November 1, 2016 Contra Costa County Board of Supervisors 364 November 1, 2016 Contra Costa County Board of Supervisors 365 November 1, 2016 Contra Costa County Board of Supervisors 366 November 1, 2016 Contra Costa County Board of Supervisors 367 November 1, 2016 Contra Costa County Board of Supervisors 368 November 1, 2016 Contra Costa County Board of Supervisors 369 RECOMMENDATION(S): DENY claims filed by Clark Pest Control, David Hofman, Jason Hunt, Seth Krubiner, Eugene Mangini, Howard Perdue, Denise Smullen, State Farm Insurance for Pierin Daberdaku Claim and Dillon Vassey, a minor. FISCAL IMPACT: No fiscal impact. BACKGROUND: * APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor RECUSE:Candace Andersen, District II Supervisor Contact: Joellen Balbas 925-335-1906 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 3 To:Board of Supervisors From:David Twa, County Administrator Date:November 1, 2016 Contra Costa County Subject:Claims November 1, 2016 Contra Costa County Board of Supervisors 370 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres, 313-1717 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 8 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:November 1, 2016 Contra Costa County Subject:Adoption Awareness Month November 1, 2016 Contra Costa County Board of Supervisors 371 AGENDA ATTACHMENTS Resolution No. 2016/607 MINUTES ATTACHMENTS Signed Resolution No. 607 November 1, 2016 Contra Costa County Board of Supervisors 372 In the matter of:Resolution No. 2016/607 Proclaiming November 2016 as Adoption Awareness Month in Contra Costa County. WHEREAS, the citizens of Contra Costa County recognize that all children need love, support, security, and a place to call home; and, WHEREAS, close to 70 adoptions have been finalized in Contra Costa County so far in 2016; and, WHEREAS, adoption was the permanency plan for 133 children in 2015 in Contra Costa County, including 73 who were adopted by a former foster parent, 53 who were adopted by family members, and 7 who were adopted by non-relatives; and, WHEREAS, these children need extra patience and support to help them overcome previous hardships, obtain stable home environments, or receive placements as part of a sibling group; and, WHEREAS, many of these children have special needs related to physical, mental or emotional disabilities and need the support that adoptive families can provide; and, WHEREAS, there are families able and willing to adopt children who have a range of needs; and, WHEREAS. adoption of children by family members encourages increased stability, higher levels of permanency, more likelihood of staying connected to siblings, greater preservation of cultural identity, and positive behavioral and mental outcomes due to placements with relative caregivers; and, WHEREAS, the many children in our local foster care program need and deserve the security and nurturing of permanent families, whether they are related or not; and, WHEREAS, Children & Family Services in Contra Costa County offers concurrent planning enabling the placement of children in a potential adoptive home while working with the birth family to help overcome challenges; and, WHEREAS, concurrent caregivers are foster parents and prospective adoptive parents at the same time who provide love and stability to children by reducing the number of placements and providing permanency while assisting in reunification efforts; and, WHEREAS, disability, low income, or unmarried status does not preclude the right to adopt; and, WHEREAS, adoptive parents and families who have adopted children require and deserve community and public agency support. Now, Therefore, Be It Resolved: The Contra Costa County Board of Supervisors hereby proclaims November 2016 as Adoption Awareness Month in Contra Costa County. ___________________ CANDACE ANDERSEN Chair, District II Supervisor ______________________________________ JOHN GIOIA MARY N. PIEPHO District I Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, By: ____________________________________, Deputy November 1, 2016 Contra Costa County Board of Supervisors 373 PR.3, C.8 November 1, 2016 Contra Costa County Board of Supervisors 374 RECOMMENDATION(S): Proclaim November 2, 2016 as the Contra Costa County Shelter-in-Place Education Day. BACKGROUND: Contra Costa County Community Awareness and Emergency Response Group, Inc. has worked with schools and day care facilities for the last nine years on sheltering in place when there is a hazardous material release that could impact them. This protective action is the best immediate action that a person can take to protect them against exposure to hazardous materials that could occur from an accidental release or spill. Attached find the proclamation and a flyer announcing November 2, 2016 as Shelter-in-Place Education Day. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Randy Sawyer, 335-3210 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Tasha Scott, Cho Nai Cheung, Marcy Wilhelm C. 9 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:November 1, 2016 Contra Costa County Subject:CAER 2016 Shelter-in-Place Education Day November 1, 2016 Contra Costa County Board of Supervisors 375 AGENDA ATTACHMENTS Resolution No. 2016/617 Factsheet Drill MINUTES ATTACHMENTS Signed Resolution No. 2016/617 November 1, 2016 Contra Costa County Board of Supervisors 376 In the matter of:Resolution No. 2016/617 Proclaiming November 2, 2016 as Shelter-in-Place Education Day in Contra Costa County. Whereas public and private schools throughout Contra Costa County will be participating in the Shelter-in-Place Drill on November 2nd; and Whereas Contra Costa Community Awareness Emergency Response Group – CAER – is sponsoring the 15th Annual Shelter-in-Place Drill and assisting schools with their emergency preparedness; and Whereas emergency response agencies including fire, sheriff and health officials all recommend Shelter-in-Place as the immediate action to take in case of a hazardous release; and Whereas the Shelter-in-Place Drill increases public awareness about Shelter-in-Place as a protective action and gives students and teachers practice in implementing this important procedure; and Whereas the County Office of Education has endorsed the Shelter-in-Place Drill and encouraged all sites to participate. Now, Therefore, Be It Resolved that the Contra Costa County Board of Supervisors recognizes the importance of preparing for emergencies and encourages participation in the Contra Costa CAER Group’s public education efforts. In support of the parents, teachers, students and staff that will be participating with hundreds of other schools in the Shelter-in-Place Drill, we proclaim November 2, 2016 as “Shelter-in-Place Education Day”. ___________________ CANDACE ANDERSEN Chair, District II Supervisor ______________________________________ JOHN GIOIA MARY N. PIEPHO District I Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, By: ____________________________________, Deputy November 1, 2016 Contra Costa County Board of Supervisors 377 Sponsored by CCC CAER Group, Inc. Community Awareness Emergency Response www.cococaer.org 2016 Shelter-in-Place Drill FACT SHEET  The Shelter-in-Place drill will begin at 11:00 a.m. on November 2nd. Or, if necessary, you can change to a time better suited to your site.  Each site will determine how complex they want the Shelter-in-Place drill to be at their own facility. The scope can range from a tabletop exercise with staff to a full-scale drill bringing everyone inside to Shelter-in-Place. Drill can be as long as you want it to be.  The drill is being sponsored by Contra Costa County CAER (Community Awareness Emergency Response) Group. CAER is a non-profit organization with members from fire, law enforcement, health services, emergency services, plus community and industry representatives.  All public and private schools and childcare centers are encouraged to participate. This is a chance to be part of a countywide exercise that will receive media coverage and promote further awareness about Shelter-in-Place training and procedures.  Participating schools and childcare centers that return a “participation sheet” will have their names posted on the CAER Web site at www.cococaer.org.  City Councils in the County are being asked to proclaim November 2nd as “Shelter-in-Place Education Day.” The County Board of Supervisors will also proclaim November 2nd as Shelter-in-Place Education Day.  The Shelter-in-Place Drill is an annual event on the first Wednesday in November. Last year, approx. 200 sites participated and even more are expected to practice their Shelter-in- Place procedures this year. CAER sponsors the drill to promote emergency preparedness in our schools and childcare centers. Please note: If you do not normally hear the sound of the sirens on the first Wednesday of every month YOU WILL NOT HEAR THEM ON Nov.2nd Sirens are only one of the ways a Shelter-in-Place alert is broadcast. In an actual emergency, other tools to alert the public would also be used, such as KCBS 740AM radio, e-mail notifications (visit www.incident.com to sign up), scrolling messages on CCTV, weather radio alerts, and the TENS system (automated telephone calls). November 1, 2016 Contra Costa County Board of Supervisors 378 PR.2, C.9 November 1, 2016 Contra Costa County Board of Supervisors 379 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kate Rauch 510-231-8691 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 7 To:Board of Supervisors From:John Gioia, District I Supervisor Date:November 1, 2016 Contra Costa County Subject:Honoring Easter Hill United Methodist Church of Richmond on its 65th Anniversary November 1, 2016 Contra Costa County Board of Supervisors 380 AGENDA ATTACHMENTS Resolution No. 2016/605 MINUTES ATTACHMENTS Signed Resolution No. 605 November 1, 2016 Contra Costa County Board of Supervisors 381 In the matter of:Resolution No. 2016/605 Honoring Easter Hill United Methodist Church of Richmond, CA on its 65th Anniversary. Whereas, Easter Hill United Methodist Church was started in the late 1940's- early 1950's when residents identified the need for a Methodist church in South Richmond. It began with meetings in the apartment of Jones and Mattie Mann, where fundraising and other planning began for a permanent church; and Whereas, the early planning group raised $1,600 which was used to buy a piece of property at 30th Street and Hoffman Blvd, the site of the first Easter Hill United Methodist Church, named for a small hill between 28th Street and Hoffman Blvd. in Richmond, where Easter Sunrise Worship was held. Several pastors served the early church during the planning stage including Rev. Dixon, followed by Rev. S.D. Rhone, Rev. Carr and Rev. W. B. Smith, and Rev. Wilbur R. Johnson, who arrived from Boston in 1951 to serve as Easter Hill United Methodist Church's first official pastor; and Whereas, the state needed the church's land for freeway expansion, so in 1956 it moved to 39th Street and Cutting Blvd. Rev. Booker Anderson lead Easter Hill Methodist faithfully from 1959 to 1969, a period when it was known as a Social Justice Church, counting Dr. Martin Luther King, Jr. among its distinguished speakers; and Whereas, over the next few decades as the church grew in congregants, activities and programs, several devoted and inspirational pastors led Easter Hill, including Rev. Dr. A. Edward Bell, Rev. Amos Cambridge, Rev. Max Brown, Rev. David Houston, Rev. Ronald Swisher, and Rev. Dorothy Williams, the first African-American female pastor ordained by the California-Nevada conference; and Whereas, approaching the turn of the century, East Hill pastors included Frederick G. Grey, Reginald Nichols, and Rev. Phillip Lawson, who served until he retired in 2003; and Whereas, in 1997, Easter Hill purchased property between 36th and 37th streets on Cutting Boulevard, opening a thrift store, and Family Life Center; and Whereas, after Rev. Lawson's retirement, Rev. Billye Austin led the church until his retirement in 2014 when Easter Hill's current pastor, Rev. Donald Francis Guest was appointed; Whereas, during this rich history, Easter Hill United Methodist church earned a reputation as a thriving center of spirituality, community service, and commitment to human rights; and Whereas, in 2016, Easter Hill is celebrating 65 years of inspired service to the people of Richmond and West Contra Costa County. Now, Therefore, Be It Resolved that the Board of Supervisors of Contra Costa County does hereby honor Easter Hill United Methodist Church of Richmond, CA on its 65th Anniversary. ___________________ CANDACE ANDERSEN Chair, District II Supervisor ______________________________________ JOHN GIOIA MARY N. PIEPHO District I Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, By: ____________________________________, Deputy November 1, 2016 Contra Costa County Board of Supervisors 382 November 1, 2016 Contra Costa County Board of Supervisors 383 C.7 November 1, 2016 Contra Costa County Board of Supervisors 384 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kate Rauch 510-231-8691 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 6 To:Board of Supervisors From:John Gioia, District I Supervisor Date:November 1, 2016 Contra Costa County Subject:Honoring the Contra Costa Chorale on its 50th Anniversary November 1, 2016 Contra Costa County Board of Supervisors 385 AGENDA ATTACHMENTS Resolution No. 2016/578 MINUTES ATTACHMENTS Signed Resolution No. 578 November 1, 2016 Contra Costa County Board of Supervisors 386 In the matter of:Resolution No. 2016/578 Honoring the Contra Costa Chorale on its 50th Anniversary of Community-Driven Musical Excellence WHEREAS, the Contra Costa Chorale was formed in 1966 as the Richmond Symphony Chorus under the leadership of Joseph Liebling; and WHEREAS, when the Richmond Symphony Orchestra disbanded, the Richmond Symphony Chorus was taken under the wing of Contra Costa College as one of its community education offerings; and WHEREAS, through the past 50 years the Contra Costa Symphony Chorus and later the Contra Costa Chorale has performed a diverse repertoire of classical and popular choral music for residents of Contra Costa County; and WHEREAS, in its history the Contra Costa Chorale has sung under the leadership of a number of talented choral directors, including Milton Williams, Paul Perry, Dick Kramer, Michael Carlson, and John Montanero; and WHEREAS, since 2012 Cindy Beitmen has been the director of the Chorale and has inspired the group to new artistic heights; and WHEREAS, the Contra Costa Chorale has annually serenaded groups throughout the Bay Area during the holidays; and WHEREAS, the Contra Costa Chorale has recently become the “go-to” chorus for the Star Spangled Banner; and WHEREAS, some of the original members of the Contra Costa Chorale are still singing with the group today; and WHEREAS, the Contra Costa Chorale is looking forward to expanding its presence in Contra Costa County, particularly in the schools; and WHEREAS, the Chorale’s fall concert, “I Love You California,” will feature California’s rich musical heritage from the time of the missions through the 21st century. Now, Therefore, Be It Resolved that the Board of Supervisors of Contra Costa County does hereby congratulate and honor the the esteemed Contra Costa Chorale on fifty years of providing musical excellence by and for the community. ___________________ CANDACE ANDERSEN Chair, District II Supervisor ______________________________________ JOHN GIOIA MARY N. PIEPHO District I Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, By: ____________________________________, Deputy November 1, 2016 Contra Costa County Board of Supervisors 387 PR.1, C.6 November 1, 2016 Contra Costa County Board of Supervisors 388 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Belon, (925) 957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 4 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:November 1, 2016 Contra Costa County Subject:Recognizing Karen Shular for her service to the Mental Health Commission and the Behavioral Health Division of Health Services November 1, 2016 Contra Costa County Board of Supervisors 389 AGENDA ATTACHMENTS Resolution No. 2016/631 MINUTES ATTACHMENTS Signed Resolution No. 631 November 1, 2016 Contra Costa County Board of Supervisors 390 In the matter of:Resolution No. 2016/631 Recognizing Karen Shuler for her service to the Mental Health Commission and the Behavioral Health Division of the Health Services Department. WHEREAS, Ms. Karen Shuler served the Mental Health Commission and the Behavioral Health Division of the Health Services Department for more than 15 years; and WHEREAS, Ms. Shuler continuously supported the goals and mission of the Mental Health Commission, working tirelessly to advance the objectives of the commission; and WHEREAS, Ms. Shuler enthusiastically supported the needs of Mental Health Commissioners and provided timely and necessary information to support their work; and WHEREAS, Ms. Shuler represented the Behavioral Health Division with professionalism and maintained a tremendous work attitude, pleasantness, and cheerful demeanor towards her co-workers in the Behavioral Health Division; and WHEREAS, Ms. Shuler impeccably kept the affairs and records of the Mental Health Commission in accordance with applicable laws and provisions required for the maintenance of a public body; and WHEREAS, the Mental Health Commission has been most fortunate to have had a person of her talent and dedication for the past 15 years of loyal service; and WHEREAS, Ms. Shuler will be truly missed by her co-workers, members of the Mental Health Commission and the members of the community of which she has faithfully served. NOW, THEREFORE, BE IT RESOLVED that the Contra Costa County Board of Supervisors does hereby recognize Ms. Karen Shuler for her many contributions to the Contra Costa County Mental Health Commission and Behavioral Health Division of the Health Services Department and wishes her the best in her continued endeavors to support the well being of Contra Costa County residents. ___________________ CANDACE ANDERSEN Chair, District II Supervisor ______________________________________ JOHN GIOIA MARY N. PIEPHO District I Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, By: ____________________________________, Deputy November 1, 2016 Contra Costa County Board of Supervisors 391 C.4 November 1, 2016 Contra Costa County Board of Supervisors 392 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: 925-335-7899 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 5 To:Board of Supervisors From:Joseph E. Canciamilla, Clerk-Recorder Date:November 1, 2016 Contra Costa County Subject:Resolution Honoring Mary Whatford for More Than 28 years of Service to Contra Costa County November 1, 2016 Contra Costa County Board of Supervisors 393 AGENDA ATTACHMENTS Resolution No. 2016/567 MINUTES ATTACHMENTS Signed Resolution No. 567 November 1, 2016 Contra Costa County Board of Supervisors 394 In the matter of:Resolution No. 2016/567 Recognizing Mary Whatford upon her retirement as Recorder Operations Manager in the Contra Costa County Clerk-Recorder Department. Whereas, Mary Whatford joined the Contra Costa County Clerk-Recorder Department on June 7, 1988; and Whereas, Mary oversaw the Department’s Recording Unit beginning in August, 1996; holding many titles as she progressed through the ranks to serve the last 18 years as Recorders Operations Manager; and Whereas, during Mary’s tenure she oversaw the recording, imaging, and indexing of more than 10,000,000 documents by the Recording Unit, making possible the constructive notice of real property transactions to the public; and Whereas, Mary lead the successful implementation of Department’s Electronic Document Recording System which has grown to account for more than 50 percent of documents submitted for recording; and Whereas, Mary excelled as a liaison with Title Companies; interfacing with them daily and providing excellent customer service that elicited endless compliments and praise; and Whereas, Mary was responsible for the development of a Deputy Commissioner of Marriage training program in which she trained and mentored staff by drawing from her own years of experience by joining approximately 5,000 couples in matrimony – an activity she expressed as fulfilling and “warming” to the heart; and Whereas, while working full time for the Clerk-Recorder Department, Mary concurrently enjoyed a long and extensive career as a basketball referee, moving up the ranks from officiating youth and high school basketball to junior college and Division 1 women’s college games including Pac 12, Big Sky, WCC, and WAC conferences, as well as NCC post season tournaments; and Whereas, Mary is an avid cyclist, having participated in the Lake Tahoe Leukemia and Lymphoma Society and the Waves to Wine Multiple Sclerosis fundraising rides for many years; and Whereas, Mary’s dedication and strong work ethic are evidenced by her calling in sick only one day in 28 years; and Whereas, Mary’s most enjoyable “claim to fame” is sharing with people that she and Tom Hanks were both born in Contra Costa County on the same day (different year); and Whereas, Mary dedicated more than 28 years to serving the residents of Contra Costa County and beyond, and now looks forward to pursuing other passions and spending time with family and friends, including camping and traveling; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Contra Costa County does hereby congratulate, thank, and honor Mary Whatford for her remarkable service and dedication to Contra Costa County. ___________________ CANDACE ANDERSEN Chair, District II Supervisor ______________________________________ JOHN GIOIA MARY N. PIEPHO District I Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, November 1, 2016 Contra Costa County Board of Supervisors 395 By: ____________________________________, Deputy November 1, 2016 Contra Costa County Board of Supervisors 396 C.5 November 1, 2016 Contra Costa County Board of Supervisors 397 RECOMMENDATION(S): ADOPT Ordinance No. 2016-20 amending the County Ordinance Code to change the appointing authority of the exempt classification of Medical Director and to remove the exempt classifications of Ambulatory Care Chief Executive Officer, Contra Costa Health Plan Medical Director, and Mental Health Medical Director from the list of classifications excluded from the Merit System as requested by the Health Services Department. FISCAL IMPACT: There are no costs associated with this action. BACKGROUND: Contra Costa Health Services system of care has grown and continues to expand its services to accommodate the increase in the number of patients served throughout Contra Costa County. Further, expanded services are necessary in order to meet guidelines and regulations set forth by federal, state, and accreditation agencies. These services require effective and efficient medical care oversight and warrant the addition of two (2) Medical Director - Exempt positions within the Health Services Senior Management Executive Team. The Medical Director-Exempt classification will be utilized in various APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Dorette McCollumn (925) 957-5240 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Dorette McCollumn C. 10 To:Board of Supervisors From:Dianne Dinsmore, Human Resources Director Date:November 1, 2016 Contra Costa County Subject:ADOPT Ordinance No. 2016-20 amending Section 33-5.313 of the County Ordinance Code November 1, 2016 Contra Costa County Board of Supervisors 398 BACKGROUND: (CONT'D) areas of the health care system including Contra Costa Regional Medical Center and Health Centers, Contra Costa Health Plan, Behavioral Health, Emergency Medical Services, and Public Health. The primary responsibility is to plan, organize, implement and direct the professional medical standards, comprehensiveness and efficiency of the medical care component in the health care system. The Department has determined that the classifications of Contra Costa Health Plan Medical Director, Mental Health Medical Director and Ambulatory Care Chief Executive Officer, and their vacant positions no longer meet its operational needs. On October 25, 2016, the Board approved the introduction of Ordinance 2016-20, which proposed to amend the County Ordinance Code to change the appointing authority of the exempt classification of Medical Director from the Board to the Director of Health Services, to remove the classifications of Ambulatory Care Chief Executive Officer, Contra Costa Health Plan Medical Director, and Mental Health Medical Director from the list of classifications excluded from the merit system, to waive the reading, and fix November 1, 2016 for adoption. The Department is therefore requesting that the Board adopt Ordinance No. 2016-20. Additionally, under Personnel Actions of this agenda, the Department is also requesting to abolish the exempt classifications of Contra Costa Health Plan Medical Director, Mental Health Medical Director and Ambulatory Care Chief Executive Officer, cancel their respective vacant position, and add two Medical Director - Exempt positions to meet medical care oversight needs in Health Services divisions. CONSEQUENCE OF NEGATIVE ACTION: Failure to obtain Board approval will hinder the Department's efforts to efficiently and effectively manage the expanded health services system of care, which may adversely impact patient care services. ATTACHMENTS Ordinance No. 2016-20 November 1, 2016 Contra Costa County Board of Supervisors 399 November 1, 2016 Contra Costa County Board of Supervisors 400 November 1, 2016 Contra Costa County Board of Supervisors 401 November 1, 2016 Contra Costa County Board of Supervisors 402 RECOMMENDATION(S): Approve the medical staff appointments and reappointments, additional privileges, department change request, medical staff advancement and application withdrawal as recommend by the Medical Staff Executive Committee, at their October 18, 2016 meeting, and by the Health Services Director. FISCAL IMPACT: Not applicable. BACKGROUND: The Joint Commission on Accreditation of Healthcare Organizations has requested that evidence of Board of Supervisors approval for each Medical Staff member will be placed in his or her Credentials File. The above recommendations for appointment/reappointment were reviewed by the Credentials Committee and approved by the Medical Executive Committee. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Contra Costa Regional Medical and Contra Costa Health Centers' medical staff would not be appropriately credentialed and therefore would not be in compliance with the Joint Commission on Accreditation of Healthcare Organizations. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Anna Roth, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Tasha Scott, Marcy Wilhelm, Sana Salman C. 11 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:November 1, 2016 Contra Costa County Subject:Medical Staff Appointments and Reappointments – October 2016 November 1, 2016 Contra Costa County Board of Supervisors 403 CHILDREN'S IMPACT STATEMENT: Not applicable. ATTACHMENTS October List November 1, 2016 Contra Costa County Board of Supervisors 404 MEC Recommendations –October Definitions: A=Active C=Courtesy Aff=Affliate P/A= Provisional Active P/C= Provisional Courtesy Page 1 A. New Medical Staff Members Aaron Besterman, MD Psychiatry/Psychology Autumn Broady, MD OB/GYN Asal Fathian, MD OB/GYN David Gurley, MD Emergency Medicine Jesse Le, MD Surgery - Urology Estelita Marquez-Floyd, MD Psychiatry/Psychology Mariposa McCall, MD Psychiatry/Psychology Francisca Niameh, Psy.D Psychiatry/Psychology Bimal Patel, MD Internal Medicine Jayalakshmi Ravindran, MD Pediatrics Enriquez Santiago, MD Emergency Medicine Stephen Seager, MD Psychiatry/Psychology Dave Velleman, Psy.D Psychiatry/Psychology Carlos Zapata, MD Psychiatry/Psychology B. Request for Primary Department Change Department Requesting Roobal Sekhon, DO Psychiatry/Psychology Internal Medicine C. Request for Additional Privileges Department Privilege Megan Baker, MD Psychiatry/Psychology Outpatient upgrade C to U Nikki Ha, NP Pediatrics Nexplanon Aleea Maye, MD Internal Medicine Outpatient Psychiatric Care D. Advance to Non-Provisional Catherine Berg, NP Family Medicine Lawrence Chan, MD Diagnostic Imaging Maria Gallego, FNP Family Medicine Laura Hans, MD Pediatrics Anna Lazo, Psy.D Psychiatry/Psychology Tamara McBride, MD Family Medicine Joshua Perlroth, MD Internal Medicine (infectious disease) Tanuj Sidhartha, MD Psychiatry/Psychology Byron Young, MD Psychiatry/Psychology Monica Wooldridge, NP Family Medicine Karen Weiss, NP Family Medicine E. Biennial Reappointments Mitchell Applegate, MD Internal Medicine A Richard D. Baldwin, MD Psychiatry/Psychology A Mark Borsody, MD Internal Medicine (Neur) C Adam Buck, MD Hospitalist A Peter Castillo, MD OB/GYN C Lilian Chan, MD Family Medicine A Alice Del Rosario, MD Psychiatry/Psychology C Krista Farey, MD Family Medicine A Daniel Forkin, MD Psychiatry/Psychology C November 1, 2016 Contra Costa County Board of Supervisors 405 MEC Recommendations –October Definitions: A=Active C=Courtesy Aff=Affliate P/A= Provisional Active P/C= Provisional Courtesy Page 2 Oliver Graham, MD Hospitalist A Olga Kelly, MD Pediatrics A Michael Knoll, DDS Dental A Pradeep Kumar, MD Psychiatry/Psychology A Flynne Lewis, MD Pediatrics A Vananh Nguyen, MD Diagnostic Imaging C Greta Perez, MD Family Medicine A Roobal Sekhon, DO Psychiatry/Psychology A David Stone, MD Internal Medicine (Neph) A Steven Tremain, MD Administration Admin Patrice Yang, MD Family Medicine A F. Biennial Renew of Privileges Miguel Ayala, NP Family Medicine Ae Sil Cheun, NP Family Medicine Marcia Furtado, NP Family Medicine G. Biennial Reappointment for Teleradiologist (VRAD) Mailan Cao, MD Joshua Morais, MD Saadet Atay-Rosenthal, MD H. Voluntary Application Withdrawal Ian Atkinson, MD Hospitalist Soliman Atai, MD Emergency Medicine Heidi Brown, MD Emergency Medicine Anthony Cheng, MD Anesthesia Shobha Sharma, DO Internal Medicine I. Voluntary Resignations Jennifer Owen, MD Shyni Subash, MD November 1, 2016 Contra Costa County Board of Supervisors 406 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 21979 to: Effective December 1, 2016, abolish the classifications of Contra Costa Health Plan Medical Director-Exempt (VPD4) and Mental Health Medical Director-Exempt (VPD1) at salary plan and grade B85-2643 ($15,858) and cancel their respective vacant positions #9979 and #13822; and abolish the classification of Ambulatory Care Chief Executive Officer - Exempt (VAB1) at salary plan grade and level B85 2614 ($15,408) and cancel vacant position #13890; and Effective November 2, 2016 add two Medical Director-Exempt (VCA2) positions at salary plan and grade B85 2645 ($25,913) in the Health Services Department. FISCAL IMPACT: Upon approval of all actions, the total increased salary and benefit costs are approximately $112,835, which includes estimated pension costs of $51,594. The department has offset most of the costs with the elimination of three exempt classifications and their respective three positions. Additionally, the Medical Director - Exempt position for mental health will allow the department to eliminate a contract for mental health medical director services, which will offset the additional costs to mental health. Increased costs for CCHP will be funded 100% by CCHP Enterprise Fund II monies. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jo-Anne Linares, (925) 957-5240 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Dr. Walker, Pat Godley, Jo-Anne Linares C. 13 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:November 1, 2016 Contra Costa County Subject:Abolish three classifications, cancel three positions, and add two positions in the Health Services Department November 1, 2016 Contra Costa County Board of Supervisors 407 BACKGROUND: Contra Costa Health Services system of care has grown and continues to expand its services to accommodate the increase in the number of patients served throughout Contra Costa County. Further, expanded services are necessary in order to meet guidelines and regulations set forth by federal, state, and accreditation agencies. These services require effective and efficient medical care oversight and warrant the addition of two Medical Director - Exempt positions within the Health Services Department that will also serve on the Senior Management Executive Team. The Medical Director-Exempt classification will be utilized in various areas of the health care system including Contra Costa Regional Medical Center and Health Centers, Mental Health, Contra Costa Health Plan, Emergency Medical Services and Public Health. The primary responsibility is to plan, organize, implement and direct the professional medical standards, comprehensiveness and efficiency of the medical care component in the health care system. With the addition of the Medical Director - Exempt positions, the Department has determined that the classifications of Contra Costa Health Plan Medical Director, Mental Health Medical Director, and Ambulatory Care Chief Executive Officer and their vacant positions no longer meet operational needs. CONSEQUENCE OF NEGATIVE ACTION: Failure to obtain Board approval will hinder the Department's efforts to efficiently and effectively manage the expanded health services system of care, which may adversely impact patient care services. CHILDREN'S IMPACT STATEMENT: Not applicable. AGENDA ATTACHMENTS P300 No. 21979 HSD MINUTES ATTACHMENTS P300 #21979 signed November 1, 2016 Contra Costa County Board of Supervisors 408 POSITION ADJUSTMENT REQUEST NO. 21979 DATE 9/22/2016 Department No./ Department Health Services Budget Unit No. 0540 Org No. 6549 Agency No. A18 Action Requested: Effective 12/1/16: Abolish the classifications of CCHP Medical Director-Exempt (VPD4) and MH Medical Director-Exempt (VPD1), and cancel their respective vacant positions #9979 and #13622; and Abolish the classification of Ambulatory Care Chief Executive Officer (VAB1), and cancel position #13890. Effective 11/2/16: add two full-time Medical Director-Exempt (VCA2) positions in the Health Services Department. Proposed Effective Date: See Action Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $112,835.31 Net County Cost $0.00 Total this FY $75,223.54 N.C.C. this FY SOURCE OF FUNDING TO OFFSET ADJUSTMENT offset by cancellation of two positions and contracts Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Jo-Anne Linares ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Enid Mendoza 10/21/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 10/26/2016 Effective December 1, 2016, abolish the classifications of Contra Costa Health Plan Medical Director-Exempt (VPD4) and Mental Health Medical Director-Exempt (VPD1) and cancel their respective vacant positions #9979 and #13822; and abolish the classification of Ambulatory Care Chief Executive Officer - Exempt (VAB1) and cancel position #13890; Effective November 2, 2016 add two Medical Director-Exempt (VCA2) positions Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. see action(Date) Gladys Scott Reid 10/26/2016 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 10/26/2016 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 November 1, 2016 Contra Costa County Board of Supervisors 409 REQUEST FOR PROJECT POSITIONS Department Date 10/26/2016 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY November 1, 2016 Contra Costa County Board of Supervisors 410 November 1, 2016 Contra Costa County Board of Supervisors 411 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 21985 to add the following represented positions in the Health Services Department: One (1) 40/40 Exempt Medical Staff Physician (VPW9) at salary plan grade and level 1P5-2312 ($11,052 - $14,864) One (1) 40/40 Family Nurse Practitioner (VWSB) at salary plan grade and level L35-1873 ($9,249 - $11,242) One (1) 40/40 Public Health Nurse (VVXA) at salary plan grade and level LT2-1832 ($7,663 - $10,306) One (1) 40/40 Registered Nurse-Experienced Level (VWXD) at salary plan grade and level L3H-0400 ($8,049 - $8,972) One (1) 40/40 Licensed Vocational Nurse (VT7G) at salary plan grade and level TAX-1287 ($4,129 - $5,273) One (1) 40/40 Substance Abuse Counselor (VHVC) at salary plan grade and level TC5-1436 ($4,797 - $5,831) One (1) 40/40 Clerk-Senior Level (JWXC) at salary plan grade and level 3RX-1033 ($3,210 - $4,100) One (1) 40/40 Mental Health Clinical Specialist (VQSB) at salary plan grade and level TC2-1384 ($4,694 - $6,969) One (1) 40/40 Community Health Worker II (VKVB) at salary plan grade and level TC5-1043 ($3,251 - $3,951) APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jo-Anne Linares, (925) 957-5240 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Jo-Anne Linares, Dorette McCollumn C. 16 To:Board of Supervisors From:William Walker, M.D., Health Services Date:November 1, 2016 Contra Costa County Subject:Add 41 permanent full-time positions in varied classifications in the Health Services Department November 1, 2016 Contra Costa County Board of Supervisors 412 RECOMMENDATION(S): (CONT'D) One (1) 40/40 Community Health Worker Specialist (VKTA) at salary plan grade and level TC5-1103 ($3,450 - $4,193) One (1) 40/40 Medical Social Worker I (X4WB) at salary plan grade and level 255-1369 ($4,317- $5,247) One (1) 40/40 Health Services Planner/Evaluator-Level B (VCXD) at salary plan grade and level ZB2-1323 ($4,419 - $7,242) Two (2) 40/40 Health Services Administrator-Level C (VANH) at salary plan grade and level ZB2-1723 ($6,567 - $8,407) One (1) 40/40 Mental Health Program Manager (VQDC) at salary plan and grade level ZA5-1844 ($7,186 - $8,734) Three (3) 40/40 Mental Health Program Supervisor (VQHP) at salary plan and grade level ZA5-1749 ($6,541 - $7,950) One (1) 40/40 Director of Public Health Clinic Services (VVGS) at salary plan and grade level ZA5-2177 ($9,992 - $12.146) Four (4) 40/40 Public Health Nurse Program Manager (VWHL) at salary plan and grade level ZA5-1989 ($8,902- $10,821) Four (4) 40/40 Public Health Program Specialist I (VBSD) at salary plan and grade level ZA5-1602 ($5,655 - $6,873) One (1) 40/40 Public Health Program Specialist II (VBND) at salary plan and grade level ZA5-1711 ($6,299 - $7,657) One (1) 40/40 Substance Abuse Program Manager (VHGE) at salary plan and grade level ZA5-1750 ($6,547 - $7,958) Three (3) 40/40 Substance Abuse Program Supervisor (VHHB) at salary plan and grade level ZA5-1682 ($6,121 - $7,440) Two (2) 40/40 Health Services Information Systems Programmer/Analyst (LBTC) at salary plan and grade level ZB5-1787 ($6,791 - $9,101) One (1) 40/40 Health Services Information Technology Security Specialist (LBSD) at salary plan and grade level ZB5-1884 ($7,476 - $10,019) One (1) 40/40 Health Services Information Technology Project Manager (LBGF) at salary plan and grade level ZA5-1884 ($7,476 - $10,019) Four (4) 40/40 Health Services Systems Analyst II (LBVC) at salary plan and grade level ZB5-1784 ($6,771 - $9,074) One (1) 40/40 Database Administrator (LWSA) at salary plan and grade level ZB5-1834 ($7,115 - $9,535) FISCAL IMPACT: Upon approval, this action has an annual cost of approximately $6,605,676 with estimated pension costs of $1,459,118 already included. The entire cost will be completely offset with Whole Person Care Pilot Program revenues, which will provide $20 million net annually over a five-year period for the Department to identify high cost Medi-Cal utilizers that may benefit from the development and provision on low cost alternative services. BACKGROUND: Contra Costa County Health Services is one of eighteen counties who has applied for and expects to receive $20 million funding for a Whole Person Care (WPC) Pilot Program from the California Department of Health Care Services (DHCS). The Program provides integrated physical health, behavioral health, and social services in a patient-centered manner with the goals of improved health and well-being of a vulnerable population. It targets Medi-Cal patients who are high-risk, high-utilizers of high acuity medical services and/or across multiple delivery systems. The Program will provide coordination of services through a three-pronged approach: 1) Integrated and Coordinated Data Systems, 2) Enhanced and Coordinated Case Management, and 3) a Sobering Center. It requires a robust staffing profile to meet the deliverables set forth by the DHCS and to deliver the team-based case management and care coordination services to the County's highest utilizing Medi-Cal population. The Department is requesting 41 positions in varied classifications including administrative and technical support, clinic providers, information technology and management staff to provide enhanced case management services in November 1, 2016 Contra Costa County Board of Supervisors 413 order to address underlying social determinants of health that are leading to poor health outcomes. Immediately following Board approval, the Department plans to start recruitment processes to fill the positions and orient staff as the program implementation date is set for July 1, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Department will lose $20 million funds for the Whole Person Care Pilot Program from the Department of Health Care Services. CHILDREN'S IMPACT STATEMENT: No impact. AGENDA ATTACHMENTS P300 No. 21985 HSD P300 No. 21985 Attachment #1 MINUTES ATTACHMENTS P300 #21985 signed November 1, 2016 Contra Costa County Board of Supervisors 414 POSITION ADJUSTMENT REQUEST NO. 21985 DATE 10/19/2016 Department No./ Department Health Services Budget Unit No. 0450 Org No. 6377 Agency No. A18 Action Requested: Add 41 permanent full-time positions in varied classifications in the Health Services Department, as specified in Attachment No. 1. Proposed Effective Date: 11/2/2016 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $6,605,676.01 Net County Cost $0.00 Total this FY $3,302,828.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% offset with Whole Person Care Pilot Program Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Jo-Anne Linares ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Enid Mendoza 10/26/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 10/26/2016 See Attachment No. 1 Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Gladys Scott Reid 10/26/2016 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 10/26/2016 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 November 1, 2016 Contra Costa County Board of Supervisors 415 REQUEST FOR PROJECT POSITIONS Department Date 10/26/2016 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY November 1, 2016 Contra Costa County Board of Supervisors 416 Page 1 of 2 P300 #21985 - Attachment No. 1 P300 #21985 - ATTACHMENT No. 1 ADD THE FOLLOWING 41 POSITIONS IN THE HEALTH SERVICES DEPARTMENT: · One (1) 40/40 – Exempt Medical Staff Physician (VPW9) Salary level 1P5-2312 ($11,052 - $14,864) · One (1) 40/40 – Family Nurse Practitioner (VWSB) Salary level L35-1873 ($9,249 - $11,242) · One (1) 40/40 – Public Health Nurse (VVXA) Salary level LT2-1832 ($7,663 - $10,306) . One (1) 40/40 – Registered Nurse - Experienced Level (VWXD) Salary level L3H-0400 ($8,049 - $8,972) . One (1) 40/40 – Licensed Vocational Nurse (VT7G) Salary level TAX-1287 ($4,129 - $5,273) · One (1) 40/40 – Substance Abuse Counselor (VHVC) Salary level TC5-1436 ($4,797 - $5,831) · One (1) 40/40 – Clerk – Senior Level (JWXC) Salary level 3RX-1033 ($3,210 – $4,100) . One (1) 40/40 – Mental Health Clinical Specialist (VQSB) Salary level TC2-1384 ($4,694 - $6,969) . One (1) 40/40 – Community Health Worker II (VKVB) Salary level TC5-1043 ($3,251 - $3,951) . One (1) 40/40 – Community Health Worker Specialist (VKTA) Salary level TC5-1103 ($3,450 - $4,193) . One (1) 40/40 – Medical Social Worker I (X4WB) Salary level 255-1369 ($4,317 - $5,247) . One (1) 40/40 – Health Services Planner/Evaluator – Level B (VCXD) Salary level ZB2-1323 ($4,419 - $7,242) . Two (2) 40/40 – Health Services Administrator – Level C (VANH) Salary level ZB2-1723 ($6,567 - $8,407) . One (1) 40/40 – Mental Health Program Manager (VQDC) Salary level ZA5-1844 ($7,186 - $8,734) November 1, 2016 Contra Costa County Board of Supervisors 417 Page 2 of 2 P300 #21985 - Attachment No. 1 . Three (3) 40/40 – Mental Health Program Supervisor (VQHP) Salary level ZA5-1749 ($6,541 - $7,950) . One (1) 40/40 – Director Public Health Clinic Services (VVGS) Salary level ZA5-2177 ($9,992 - $12,146) . Four (4) 40/40 – Public Health Nurse Program Manager (VWHL) Salary level ZA5-1989 ($8,902 - $10,821) . Four (4) 40/40 – Public Health Program Specialist I (VBSD) Salary level ZA5-1602 ($5,655 - $6,873) . One (1) 40/40 – Public Health Program Specialist II (VBND) Salary level ZA5-1711 ($6,299 - $7,657) . One (1) 40/40 – Substance Abuse Program Manager (VHGE) Salary level ZA5-1750 ($6,547 - $7,958) . Three (3) 40/40 – Substance Abuse Program Supervisor (VHHB) Salary level ZA5-1682 ($6,121 - $7,440) . Two (2) 40/40 – Health Services Information Systems Programmer/Analyst (LBTC) Salary level ZB5-1787 ($6,791 - $9,101) . One (1) 40/40 – Health Services Information Technology Security Specialist (LBSD) Salary level ZB5-1884 ($7,476 - $10,019) . One (1) 40/40 – Health Services Information Technology Project Manager (LBGF) Salary level ZA5-1884 ($7,476 - $10,019) . Four (4) 40/40 – Health Services Systems Analyst II (LBVC) Salary level ZB5-1784 ($6,771 - $9,074) . One (1) 40/40 – Database Administrator (LWSA) Salary level ZB5-1834 ($7,115 - $9,535) November 1, 2016 Contra Costa County Board of Supervisors 418 November 1, 2016 Contra Costa County Board of Supervisors 419 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 21970 to add one (1) full-time Administrative Aide-Deep Class (AP7A) (unrepresented) position at salary plan and grade B85 0972 ($3,031 - $4,703) in the Library Department. FISCAL IMPACT: Upon approval, this action will result in an annual cost to the Library Fund of approximately $67,428. There is no fiscal impact to the County General Fund. This position is funded in the Library budget. BACKGROUND: The Library has identified a need for an Administrative Aide Deep Class position to assist in preparing, monitoring, and processing key administrative functions that are para-professional and confidential in nature. Examples of duties include: research and analysis work involving Library operation and policy matters, preparing responses to all Public Records Act requests, providing select labor and personnel-related support, and carrying out on a day-to-day basis the business affairs of the Contra Costa County Library Commission. This position will report to the County Librarian. CONSEQUENCE OF NEGATIVE ACTION: If this position is not added, the Library will be less efficient in its administrative responses internally, as well as to the municipalities, the public and to its external partners such as Friends groups and the Contra Costa County Library Commission. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Michelle McCauley, (925) 927-3202 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Michelle McCauley C. 14 To:Board of Supervisors From:Melinda Cervantes, County Librarian Date:November 1, 2016 Contra Costa County Subject:Add One (1) Administrative Aide Deep Class Position in the Library Department November 1, 2016 Contra Costa County Board of Supervisors 420 AGENDA ATTACHMENTS P300 21970 Add Admin Aide to Library Dept MINUTES ATTACHMENTS P300 21970 signed November 1, 2016 Contra Costa County Board of Supervisors 421 POSITION ADJUSTMENT REQUEST NO. 21970 DATE 9/26/2016 Department No./ Department County Library Budget Unit No. 0620 Org No. 3702 Agency No. 85 Action Requested: Add One Full-time 40/40 Administrative Aide Deep Class in the Library Department Proposed Effective Date: 11/1/2016 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $67,428.00 Net County Cost $0.00 Total this FY $56,190.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Budgeted in the Library Fund Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Theresa Speiker ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT BR for JE 10/7/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 10/18/2016 Add one Administrative Aide - Deep Class (AP7A) (unrepresented) position at salary plan and grade B85 0972 ($3,031 - $4,703) Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Eldreai Ellis 10/18/2016 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 10/25/2016 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources /s/ Julie DiMaggio Enea Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 November 1, 2016 Contra Costa County Board of Supervisors 422 REQUEST FOR PROJECT POSITIONS Department Date 10/25/2016 No. xxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY November 1, 2016 Contra Costa County Board of Supervisors 423 November 1, 2016 Contra Costa County Board of Supervisors 424 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 21984 to add two (2) permanent-intermittent Junior Radiological Technologist positions (V8WC) at salary level TCS-1556 ($5,195-$6,315) and add two (2) permanent-intermittent Senior Radiological Technologist (V8VA) positions at salary level TCS-1737 ($6,215-$7,554) in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval, there is an annual cost of approximately $195,135, which includes estimated pension costs of $61,448. The funding source for these positions will be Hospital Enterprise Fund I. BACKGROUND: The Diagnostic Imaging (DI) unit at Contra Costa Regional Medical Center (CCRMC) is requesting to add permanent intermittent radiological technologists to perform imaging functions. The Diagnostic Imaging is responsible for assuring adequate and appropriate staffing coverage to perform imaging functions for CCRMC, Building 1, West County Health Center, Pittsburg Health Center, and at the Antioch Heath Center. The radiological technologist areas of responsibilities include General Diagnostic Radiology, Magnetic Resonance Imaging (MRI), APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Shelanda Adams, 925-957-5263 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 15 To:Board of Supervisors From:William Walker, M.D., Health Services Date:November 1, 2016 Contra Costa County Subject:ADD two Permanent Intermittent Junior Radiological Technologist positions and two Permanent Intermittent Senior Radiological Technologist in Health November 1, 2016 Contra Costa County Board of Supervisors 425 BACKGROUND: (CONT'D) Computerized Tomography (CT), Special Procedures, Mammography, etc. The requested positions can be assigned to any of the previous mentioned imaging modalities. Currently the availability of the DI pool of permanent intermittent technologists has decreased; leaving diagnostic imaging services short staffed which creates patient care delays. Additionally, inadequate staffing areas could lead to Joint Commission violations. Approval of this request will improve the department’s ability to better staff the Diagnostic Imaging unit and decrease patient care delays. CONSEQUENCE OF NEGATIVE ACTION: If this action not approved, the department will not have adequate staffing which will impact patient’s treatments by causing cancellations and delays in patient’s exams. CHILDREN'S IMPACT STATEMENT: Not applicable. AGENDA ATTACHMENTS P300 No. 21984 HSD MINUTES ATTACHMENTS P300 #21984 signed November 1, 2016 Contra Costa County Board of Supervisors 426 POSITION ADJUSTMENT REQUEST NO. 21984 DATE 10/10/2016 Department No./ Department HEALTH SERVICES Budget Unit No. 0540 Org No. 6355 Agency No. A18 Action Requested: Add two Permanent Intermittent Junior Radiological Technologist positions (V8WC) and two Permanent Intermittent Senior Radiological Technologist (V8VA) positions in the Health Services Department. Proposed Effective Date: 11/2/2016 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $195,134.80 Net County Cost $0.00 Total this FY $162,612.33 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Hospital Enterprise Fund I Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Shelanda Adams ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Enid Mendoza 10/26/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 10/26/2016 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 November 1, 2016 Contra Costa County Board of Supervisors 427 REQUEST FOR PROJECT POSITIONS Department Date 10/26/2016 No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY November 1, 2016 Contra Costa County Board of Supervisors 428 November 1, 2016 Contra Costa County Board of Supervisors 429 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 21986 to reallocate the salary of the Mental Health Clinical Specialist-Project (VQS2) (represented) classification from salary plan and grade TC2 1362 ($4,594 - $6,820) to salary plan and grade ($4,695 - $6,970) in the Health Services Department. FISCAL IMPACT: Upon approval, this action has an annual cost of approximately $2,649 with estimated pension costs of $640 already included. (100% General Fund, budgeted) BACKGROUND: The Health Services Department is requesting to reallocate the salary plan and grade of the Mental Health Clinical Specialist – Project to the same salary plan and grade of the merit system classification of Mental Health Clinical Specialist. It has been determined that the salary plan and grade can be reallocated to the same plan and grade of the merit system classification of Mental Health Clinical Specialist. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Melissa Carofanello (925) 957-5248 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Melissa Carofanello C. 12 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:November 1, 2016 Contra Costa County Subject:Reallocate the classification of Mental Health Clinical Specialist - Project on the Salary Schedule November 1, 2016 Contra Costa County Board of Supervisors 430 CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the department will not be able to compensate employees occupying positions in the Mental Health Clinical Specialist - Project classification at the same salary level as non-Project classes. CHILDREN'S IMPACT STATEMENT: AGENDA ATTACHMENTS P300 No. 21986 HSD MINUTES ATTACHMENTS P300 #21986 signed November 1, 2016 Contra Costa County Board of Supervisors 431 POSITION ADJUSTMENT REQUEST NO. 21986 DATE 8/24/2016 Department No./ Department HEALTH SERVICES Budget Unit No. 0467 Org No. 5899 Agency No. A18 Action Requested: Reallocate the salary of Mental Health Clinical Specialist-Project (VQS2) (represented) from Salary Plan and Grade TC2 1362 ($4,594 - $6,820) to ($4,695 - $6,970) in the Health Services Department. Proposed Effective Date: 11/1/2016 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $2,649.18 Net County Cost $2,649.18 Total this FY $1,766.12 N.C.C. this FY $1,766.12 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% General Fund Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Melissa Carofanello ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Enid Mendoza 10/26/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 10/26/2016 Reallocate the salary of the Mental Health Clinical Specialist-Project (VQS2) (represented) classification from salary plan and grade TC2 1362 ($4,594 - $6,820) to salary plan and grade ($4,695 - $6,970) Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Gladys Scott Reid 10/26/2016 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 10/26/2016 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 November 1, 2016 Contra Costa County Board of Supervisors 432 REQUEST FOR PROJECT POSITIONS Department Date 10/27/2016 No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY November 1, 2016 Contra Costa County Board of Supervisors 433 November 1, 2016 Contra Costa County Board of Supervisors 434 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Agreement #28-706-19 with Public Health Foundation Enterprises, Inc., a nonprofit organization, in an amount up to $92,874 in funding, to support the Centers for Disease Control and Prevention’s Emerging Infections Program - Retail Foods Project for the period from September 1, 2016 through August 31, 2017. FISCAL IMPACT: The Agreement will result in up to $92,874 in funding by Centers for Disease Control and Prevention Cooperative Grant for the Emerging Infections Program through the Public Health Foundation Enterprises, Inc. (No County match required) BACKGROUND: The National Antimicrobial Resistance Monitoring System (NARMS) for Enteric Bacteria was established in 1996 to monitor bacterial resistance, specifically, the resistance APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Daniel Peddycord 925-313-6712 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: D Morgan, M Wilhelm C. 24 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:November 1, 2016 Contra Costa County Subject:Agreement #28-706-19 with Public Health Foundation Enterprises, Inc. November 1, 2016 Contra Costa County Board of Supervisors 435 BACKGROUND: (CONT'D) among Salmonella and other enteric bacteria. The 17 participating state health departments forward every tenth human Salmonella isolate to CDC for antimicrobial susceptibility testing. The CDC is requesting that additional Emerging Infections Program (EIP) sites participate in the study of foodborne bacteria. Such bacteria is not uncommon and often is associated with the use of antimicrobial agents in food animals, especially in retail food. This study will assist in generating a database that may be utilized to augment the development of intervention programs to stem the high prevalence of antimicrobial resistance in the meal and poultry food supply. The goal of the study is to determine the prevalence of antimicrobial resistance among Salmonella, Campylobacter, E.coli and enterococci isolated from a sample of chicken, ground turkey, ground beef and pork chops purchased from selected grocery stores in the catchment area of the California EIP FoodNet site. This will include samples collected from Contra Costa, Alameda and San Francisco County retail grocery stores. Approval of this Agreement #28-706-19 will allow continuous funding to support the Emerging Infections Program - Retail Foods Project, through August 31, 2017. This Agreement includes mutual indemnification. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, the County will not receive additional funding to continue provide services for the Emerging Infections Program - Retail Foods Project. CHILDREN'S IMPACT STATEMENT: Not applicable. November 1, 2016 Contra Costa County Board of Supervisors 436 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Amendment Agreement #28-528-52 with the County of Alameda Health Care Services Agency, effective March 1, 2016, to increase the total payment to County by $160,108 from $1,397,786, to a new amount not to exceed $1,557,894, for additional coordination of essential services to Contra Costa County residents with HIV Disease and their families, with no change in the original term of March 1, 2016 through February 28, 2017. FISCAL IMPACT: Approval of this amendment agreement will result in an increase of $160,108 from the County of Alameda, as the Grantee of federal funds under the Ryan White HIV/AIDS Treatment Modernization Act of 2006, Part A. No County match is required. BACKGROUND: The U.S. Department of Health and Human Services has designated the County APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Dan Peddycord, 925-313-6712 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: D Morgan, M Wilhelm C. 22 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:November 1, 2016 Contra Costa County Subject:Amendment Agreement #28-528-52 with the County of Alameda Health Care Services Agency November 1, 2016 Contra Costa County Board of Supervisors 437 BACKGROUND: (CONT'D) of Alameda as “Grantee” for the purpose of administering the Ryan White HIV/AIDS Treatment Modernization Act of 2006, Part A, funds for coordination of essential services to Contra Costa County residents with HIV Disease and their families. On June 7, 2016, the Board of Supervisors approved Contract #28-528-51 with the County of Alameda Health Care Services Agency, as the fiscal agent for Ryan White CARE Act, Title I and Minority AIDS Initiative funds, for coordination of services to Contra Costa residents with HIV disease and their families, for the period from March 1, 2016 through February 28, 2017. Approval of Amendment Agreement #28–528–52 will provide additional funding to allow the County to continue providing coordination of services to Contra Costa residents with HIV disease and their families through February 28, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this amendment agreement is not approved, County will not receive additional funds to provide continuous coordination of essential services to Contra Costa County residents with HIV Disease and their families. CHILDREN'S IMPACT STATEMENT: Not applicable. November 1, 2016 Contra Costa County Board of Supervisors 438 RECOMMENDATION(S): Approve and Authorize the Health Services Director, or his designee, to execute, on behalf of the County, Amendment Agreement #28-660-14 with the City of Antioch for its Community Development Department, Block Grant (CDBG) funding, effective July 1, 2016, to pay the County an amount not to exceed $10,000, for continuation of the operation of the Adult Interim Housing Program, for the period from July 1, 2016 through June 30, 2017. FISCAL IMPACT: Approval of this amendment agreement will result in an amount not to exceed $10,000 of emergency housing and supportive services to individuals year-round. (No County funds required) BACKGROUND: The Health Services Department applied for funding from the City of Antioch to operate the emergency shelter program at full capacity on a year-round basis. Each year, the shelters provide interim housing and support services to over 800 individuals. The Community Development Block Grant program, funded by the U.S. Department of Housing and Urban Development, is a source of public funding providing valuable housing and service benefits to homeless persons of Contra Costa County. Without such funding, the emergency shelter program may have to APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CYNTHIA BELON 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: D Morgan, M WILHELM C. 21 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:November 1, 2016 Contra Costa County Subject:Amendment Agreement #28-660-14 with the City of Antioch for Community Development Department, Block Grant (CDBG) funding November 1, 2016 Contra Costa County Board of Supervisors 439 BACKGROUND: (CONT'D) operate at a reduced capacity. On November 3, 2015, the Board of Supervisors approved submission of Application and Agreement #28-660-13 for continuous services and operation of the County’s Adult Interim Housing Program and to perform all responsibilities in relation to receipt of the funding for the period from July 1, 2015 through June 30, 2016, including agreeing to indemnify and hold harmless the City from any claims arising out of the performance of this Agreement. Approval of Amendment Agreement #28-660-14 will allow the County to continue to receive CDBG funding from the City of Antioch, for continuous services and operation of the County’s Adult Interim Housing Program through June 30, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this Amendment is not approved, County will not receive funding and without such funding, the emergency shelter program may have to operate at a reduced capacity. CHILDREN'S IMPACT STATEMENT: Not applicable. November 1, 2016 Contra Costa County Board of Supervisors 440 RECOMMENDATION(S): ACCEPT Resolution No. 2016/600 to approve and authorize the Employment and Human Services Director, or designee, to execute a contract amendment with California Department of Aging, effective September 30, 2016, to increase the payment limit by $344,004 to a new payment limit of $4,302,156 for Older Americans Act services to low income older County residents with no change in the term July 1, 2016 through June 30 2017. FISCAL IMPACT: County to receive an amount up to $4,302,156 (includes Agreement AP-1617-07 Amendment 1 amount of $344,004) from California Department of Aging. (100% Federal) (No additional County match) BACKGROUND: The Employment and Human Services Department, Area Agency on Aging, provides services to low income older County residents as defined by Title III and VII of the Older Americans Act. Services include supportive services, ombudsman services, congregate nutrition services, home delivered meals, disease prevention, family caregiver services, and elder abuse prevention services. Additional funding will support enhanced service delivery. CONSEQUENCE OF NEGATIVE ACTION: Without additional funding, current service levels would not be enhanced. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres, 925-313-1717 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 19 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:November 1, 2016 Contra Costa County Subject:California Department of Aging Funding, Amendment 1 November 1, 2016 Contra Costa County Board of Supervisors 441 CHILDREN'S IMPACT STATEMENT: Not applicable. AGENDA ATTACHMENTS Resolution No. 2016/600 MINUTES ATTACHMENTS Res 2016/600 signed November 1, 2016 Contra Costa County Board of Supervisors 442 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 11/01/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/600 In the Matter Of: California Department of Aging Funding, Agreement No. AP-1617-07, Amendment 1 WHEREAS, the Employment and Human Services Department, Area Agency on Aging, provides services to and receives funding for services to low income older County residents, and, WHEREAS, services include supportive services, ombudsman services, congregate nutrition services, home delivered meals, disease prevention, family caregiver services, and elder abuse prevention, and, WHEREAS, the California Department of Aging has made additional funding available to County for these services. Now, Therefore, Be It Resolved: that the Contra Costa County Board of Supervisors approve and authorize the Employment and Human Services Director, or designee, to execute a contract amendment with the California Department of Aging to increase the payment limit by $344,004 to a new payment limit of $4,302,156 for Older Americans Act services to low income older County residents withe no change in the term July 1, 2016 through June 30, 2017. Contact: Elaine Burres, 925-313-1717 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: 5 November 1, 2016 Contra Costa County Board of Supervisors 443 November 1, 2016 Contra Costa County Board of Supervisors 444 RECOMMENDATION(S): APPROVE and AUTHORIZE the County Librarian to accept a restricted donation in an estimated amount of $100,000 from the Eugene S. Troy Trust, for the exclusive use in support of the El Cerrito Library. FISCAL IMPACT: The donation will provide $100,000 for library services that may include library open hours, purchase of library materials, and programming for the El Cerrito Library. BACKGROUND: Eugene S. Troy generously bequeathed 2% of his trust to the El Cerrito Library. He was a resident of Kensington and frequented several of the nearby public libraries and thus decided to support the El Cerrito Library through this gift from his estate. The approximate value of his donation is $100,000. The bequest will support library services that may include library open hours, purchase of library materials, and programming. CONSEQUENCE OF NEGATIVE ACTION: The Eugene S. Troy Trust bequest will not be received for the El Cerrito Library. CHILDREN'S IMPACT STATEMENT: Communities that are Safe and Provide a High Quality of Life for Children and Families: The Eugene S. Troy Trust bequest will support library services for children and families by providing access, materials and programs that enrich lives. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Alison McKee 925-927-3290 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 18 To:Board of Supervisors From:Melinda Cervantes, County Librarian Date:November 1, 2016 Contra Costa County Subject:El Cerrito Library Donation of approximately $100,000 from the Eugene S. Troy Trust November 1, 2016 Contra Costa County Board of Supervisors 445 RECOMMENDATION(S): APPROVE and AUTHORIZE the County Librarian to accept a restricted donation in an estimated amount of $80,000 from the James S. DeLoach Trust, for the exclusive use in support of the El Cerrito Library. FISCAL IMPACT: The donation will provide $80,000 for library services that may include library open hours, purchase of library materials, and programming for the El Cerrito Library. BACKGROUND: James S. DeLoach generously bequeathed 4% of his trust to the El Cerrito Library. He was a resident of Kensington and frequented several of the nearby public libraries and thus decided to support the El Cerrito Library through this gift from his estate. The approximate value of his donation is $80,000. The bequest will support library services that may include library open hours, purchase of library materials, and programming. CONSEQUENCE OF NEGATIVE ACTION: The James S. DeLoach Trust bequest will not be received for the El Cerrito Library. CHILDREN'S IMPACT STATEMENT: Communities that are Safe and Provide a High Quality of Life for Children and Families: The James S. DeLoach Trust bequest will support library services for children and families by providing access, materials and programs that enrich lives. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Alison McKee 925-927-3290 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 17 To:Board of Supervisors From:Melinda Cervantes, County Librarian Date:November 1, 2016 Contra Costa County Subject:El Cerrito Library Donation of approximately $80,000 from the James S. DeLoach Trust November 1, 2016 Contra Costa County Board of Supervisors 446 RECOMMENDATION(S): APPROVE and AUTHORIZE the Chair of the Board of Supervisors to execute the First Amendment to the County Franchise Agreement with Crockett Garbage Company to extend the term of the Agreement through December 31, 2016 in order to allow time for finalizing the terms and conditions of a proposed nine-year extension of the Crockett Franchise and associated proposed service enhancements and rate adjustment. FISCAL IMPACT: There is no impact to the County General Fund. Approval of the recommended Franchise Amendment would obligate Crockett Sanitary Service to continue paying solid waste/recycling franchise fees to the County through the end of this calendar year. BACKGROUND: On November 5, 1996, the County entered into a franchise agreement with Walter Botta, the sole proprietor of the Crockett Garbage Company, to provide collection and recycling services for the unincorporated communities of Crockett, Port Costa and Tormey. Walter Botta immediately assigned his rights and obligations under the Agreement to Crockett Garbage Service, Inc. (name was subsequently changed to Crockett Sanitary Service, Inc.), which is a subsidiary of Richmond Sanitary Service, Inc. The term of the Agreement will end on November 5, 2016, unless amended to extend the term. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Demian Hardman, (925) 674-7826 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 23 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:November 1, 2016 Contra Costa County Subject:First Amendment to the Franchise Agreement with Crockett Garbage Company November 1, 2016 Contra Costa County Board of Supervisors 447 BACKGROUND: (CONT'D) County staff recommends that the agreement be extended through December 31, 2016, to allow both parties to finalize the terms of a proposed nine-year extension of the Crockett Franchise. This timing is preferable so that the proposed nine-year extension and the associated service enhancements could take effect on January 1, 2017, which coincides with the planned implementation of the Base Year Rate adjustment that is expected to be considered by the Board in November/December 2016. Crockett Sanitary Service, Inc., has executed the First Amendment recommended for approval by the Board. This is the last of the four Franchise Agreements that the County entered into between 1993 and 1996. It is also the last proposed to be amended in order to extend the term for nine years (ten years for the other franchises). In order to seek direction from the Board regarding whether or not to extend these solid waste and recycling collection franchise agreements again in future years, staff will return to the Board of Supervisors three years prior to their termination dates, which fall between 2023 and 2025. This three-year "tickler" should allow adequate time for staff to conduct a Request for Proposals process should the Board so direct, including soliciting and selecting a contractor as well as completing negotiations with the selected contractor. CONSEQUENCE OF NEGATIVE ACTION: Unless and until an Amendment or new Franchise Agreement was approved by both parties, as of November 5, 2016, the County would no longer have a Franchise Agreement in effect to regulate the waste and recycling collection services provided to residential and commercial customers currently being served by Crockett Sanitary Service in Crockett, Port Costa or Tormey. November 1, 2016 Contra Costa County Board of Supervisors 448 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to accept, on behalf of the County, Grant Award #29-338-21, from the Department of Health Care Services, Children Medical Services, to pay the County an amount not to exceed $1,929,816 for the Child Health and Disability Prevention (CHDP) and the Health Care Program for Children in Foster Care (HCPCFC), for the period from July 1, 2016 through June 30, 2017. FISCAL IMPACT: Approval of this grant award will result in $1,929,816 of funding from the California Department of Health Care Services State and the Federal Financial Participation for the County’s Child Health and Disability Prevention (CHDP) and the Health Care Program for Children in Foster Care (HCPCFC) projects. A county match of $411,459 in County General Funds is required. BACKGROUND: The CHDP Program carries out State mandates regarding early and periodic APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Dan Peddycord, 925-313-6712 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: D Morgan, M Wilhelm C. 20 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:November 1, 2016 Contra Costa County Subject:Grant Award #29-338-21 from the Department of Health Care Services, Children Medical Services November 1, 2016 Contra Costa County Board of Supervisors 449 BACKGROUND: (CONT'D) screening, diagnosis, treatment and case coordination of health and dental services for children on Medi-Cal or within the 200% poverty level. These services are federally required and consistent with approved standards of medical practice. The CHDP program is responsible for provider certifications, network and resource development, training, outreach, care coordination, follow up and communications with medical and dental providers. This program works closely with community providers, other health related agencies, Managed Care, County Departments including Employment and Human Services, Probation, and Community Services as well as other Health Services Divisions to provide a wide variety of health related consultation services. The goal of the Program is to provide access to Contra Costa County low income children ages 0-21 for periodic wellness care, provide further diagnosis and treatment for medical and dental problems, assist with enrollment into a comprehensive plan, provide case coordination, follow up, and liaison services to various resources. The HCPCFC program carries out federal and state mandates for children in foster care and the juvenile justice system. Approval of Grant Award #29-338-21 is necessary for the continuation of this long standing state and federal funding that supports these ongoing Public Health Programs: Child Health and Disability Prevention (CHDP) and the Health Care Program for Children in Foster Care (HCPCFC) through June 30, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the County will not receive funding to support the CHDP and the HCPCFC programs to comply with State and Federal requirements. CHILDREN'S IMPACT STATEMENT: Not applicable. November 1, 2016 Contra Costa County Board of Supervisors 450 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Agreement #23-580-1 with San Ramon Valley Fire Protection District, a government agency, in an amount not to exceed $295,200, to provide electronic patient care records hosting and support services for the Contra Costa EMS System, for the period from December 15, 2016 through December 14, 2019. FISCAL IMPACT: This Contract is funded 100% by Measure H Funding. BACKGROUND: The purpose of this Agreement is for the County to pay San Ramon Valley Fire Protection District (District) for costs associated with services provided by Definitive Networks, Inc., who will provide electronic patient care records hosting and support services for certain County fire protection agencies. Approval of Agreement #23-580-1 will allow the San Ramon Valley Fire Protection District to continue APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patricia Frost, 925-646-4690 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: D Morgan, M Wilhelm C. 34 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:November 1, 2016 Contra Costa County Subject:Agreement #23-580-1 with San Ramon Valley Fire Protection District November 1, 2016 Contra Costa County Board of Supervisors 451 BACKGROUND: (CONT'D) to provide electronic patient care records hosting and support services, through December 14, 2019. This contract includes mutual indemnification. CONSEQUENCE OF NEGATIVE ACTION: If this agreement is not approved, Contra Costa County’s EMS Systems will not receive enhancements supporting education, training, patients safety and quality improvements for its providers. CHILDREN'S IMPACT STATEMENT: Not applicable. November 1, 2016 Contra Costa County Board of Supervisors 452 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Agreement #23-581-1 with San Ramon Valley Fire Protection District, a government agency, in an amount not to exceed $375,000, to coordinate the services of a Fire Services Emergency Medical Services (EMS) Medical Director, for the period from December 15, 2016 through December 14, 2019. FISCAL IMPACT: This Contract is funded 100% by Measure H Funding. BACKGROUND: The purpose of this Agreement is to provide enhancements in fire service based education, training, patient safety and quality improvement for fire services providers within the Contra Costa EMS Systems. On August 20, 2015, the San Ramon Valley Fire Department’s Board of Directors authorized to recruit and hire a Fire Services EMS Medical Director on behalf of the following protection agencies: East Contra Costa Fire Protection District, El Cerrito Fire Department, APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patricia Frost, 925-646-4690 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: D Morgan, M Wilhelm C. 33 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:November 1, 2016 Contra Costa County Subject:Agreement #23-581-1 with San Ramon Valley Fire Protection District November 1, 2016 Contra Costa County Board of Supervisors 453 BACKGROUND: (CONT'D) Moraga Orinda Fire District, Pinole Fire Department, Richmond Fire Department, Rodeo-Hercules Fire Protection District and San Ramon Valley Fire Protection District. Under Agreement #23-581-1, the San Ramon Valley Fire Protection District will coordinate the services of a Fire Services EMS Medical Director, through December 14, 2019. CONSEQUENCE OF NEGATIVE ACTION: If this agreement is not approved, Contra Costa County’s EMS Systems will not receive enhancements supporting education, training, patients safety and quality improvements for its providers. CHILDREN'S IMPACT STATEMENT: Not applicable. November 1, 2016 Contra Costa County Board of Supervisors 454 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute on behalf of the County, Amendment Agreement #26-346-19, with the U.S. Department of Veterans Affairs, Northern California Health Care System (VANCHCS), effective October 31, 2016, to amend Sharing Agreement #26-346-14 (as amended by Amendments #26-346-15 through #26-346-18), to increase the payment limit by $800,000 from $2,361,000 to a new total of $3,161,000 and extend to termination date from October 31, 2016 to December 31, 2017. FISCAL IMPACT: This Amendment Agreement is funded in the Health Services Department's Hospital Enterprise Fund I Budget. The services provided for the County's patients under this Contract are billable to patients and third party payors. BACKGROUND: For many years, the County and U.S. Department of Veterans Affairs have maintained a mutual sharing agreement, which has made available to the County specialized medical APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Anna Roth, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Tasha Scott, M Wihelm C. 44 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:November 1, 2016 Contra Costa County Subject:Amendment Agreement #26-346-19 with the U.S. Department of Veterans Affairs November 1, 2016 Contra Costa County Board of Supervisors 455 BACKGROUND: (CONT'D) services not otherwise available due to lack of resources, equipment, and personnel. These services included specialized laboratory testing, radiology services, nuclear medicine studies, CT scans, MRI's, dermatology, gastroenterology, urology, audiology and speech, and ophthalmology services. The County provided Emergency Room treatment and inpatient care, including certain ancillary services, for VA-referred patients. On March 19, 2013, the Board of Supervisors approved Sharing Agreement #26-346-14 (as amended by Amendment Agreements #26-346-15 through #26-346-18) with VANCHCS (under the auspices of the VANCHCS Nuclear Regulatory Commission License) to provide a full range of Nuclear Medicine Services to County's patients at the VA Outpatient Clinic in Martinez and/or the Contra Costa Regional Medical Center's Nuclear Medicine Department, through October 31, 2016, including continuation of mutual indemnification to hold harmless both parties for any claims arising out of the performance of this agreement. Approval of Amendment Agreement #26-346-19 will allow Contractor to continue providing nuclear medicine services to Contra Costa Regional Medical Center’s Nuclear Medicine Department through December 31, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, County's patients will not receive specialized nuclear medicine services. CHILDREN'S IMPACT STATEMENT: Not applicable. November 1, 2016 Contra Costa County Board of Supervisors 456 RECOMMENDATION(S): Approve and authorize the Health Services Director, or designee, to execute, on behalf of the County, Contract Amendment Agreement #26-577-13 with All Health Services Corporation, a corporation, effective July 1, 2016, to amend Contract #26-577-12, to increase the payment limit by $2,389,412, from $1,967,000 to a new payment limit of $4,356,412 with no change in the original term of October 1, 2015 through September 30, 2017. FISCAL IMPACT: This amendment is funded 100% Hospital Enterprise Fund I. (No rate increase) BACKGROUND: On October 20, 2015, the Board of Supervisors approved Contract #26-577-12 with All Health Services Corporation, for the provision of temporary medical staffing services at the Contra Costa Regional Medical Center and Health Centers (CCRMC) and Detention facilities, including registered nurses, certified nursing assistants, ophthalmology technicians, physical and occupational therapists, and psychiatric technicians, for the period from October 1, 2015 through September 30, 2017. At the time of negotiations, the payment limit was based on target levels of utilization. However, the utilization during the term of the agreement was higher than originally anticipated. Approval of Contract Amendment Agreement #26-577-13 will allow the Contractor to provide additional hours of temporary medical staffing services through September 30, 2017. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: Anna Roth, 925-370-5102 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: K Cyr, M Wilhelm C. 26 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:November 1, 2016 Contra Costa County Subject:Amendment #26-577-13 with All Health Services Corporation November 1, 2016 Contra Costa County Board of Supervisors 457 CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, patients requiring medical services will not have access to Contractor’s services. CHILDREN'S IMPACT STATEMENT: Not applicable. CLERK'S ADDENDUM Speaker:  Richard Andazola, Teamsters 856. RELISTED to November 15, 2016.  November 1, 2016 Contra Costa County Board of Supervisors 458 RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Public Works Director, a purchase order amendment with Lehr Auto Electric, Inc., to increase the payment limit by $400,000, to a new payment limit of $650,000, and extend the termination date from January 31, 2017 to January 31, 2018 for emergency vehicle parts, accessories and fabrication, Countywide. FISCAL IMPACT: 100% Fleet Internal Service Fund BACKGROUND: Public Works Fleet Services purchases and outfits all emergency services vehicles for the County. This includes vehicles from the Sheriff, Public Works, Animal Services, Probation, District Attorney and Health Services. The Sheriff’s vehicles take up the vast majority of this commodity. Outfitting includes lights, consoles, electrical switching, wiring, and other hard parts such as partitions, consoles and trunk slider trays. This commodity was originally bid on BidSync #1301-003 and awarded to Lehr Auto Electric, Inc. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Stan Burton, (925) 313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 32 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:November 1, 2016 Contra Costa County Subject:Approve a Purchase Order Amendment with Lehr Auto Electric, Inc. November 1, 2016 Contra Costa County Board of Supervisors 459 CONSEQUENCE OF NEGATIVE ACTION: If this purchase order amendment is not approved, the purchase of emergency vehicle parts and accessories through Lehr Auto Electric, Inc. will discontinue. November 1, 2016 Contra Costa County Board of Supervisors 460 RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Animal Services Director, or designee, a purchase order amendment with MWI Animal Health with no change in the payment limit of $700,000 to procure medical and shelter supplies and to extend the term from December 30, 2016 through September 30, 2017. FISCAL IMPACT: No fiscal impact BACKGROUND: MWI Animal Health has provided medical and shelter supplies for Animal Services Department since 2014. MWI has been the sole source provider for Animal Services veterinarian and husbandry service supplies and equipment. The previous amendment to this contract increased the payment limit and extended the term. However, this amendment further extends the term, and allows the department to continue receiving supplies from MWI Animal Health through September 30, 2017. CONSEQUENCE OF NEGATIVE ACTION: Contra Costa's Animal shelter will be unable to purchase the supplies necessary to provide for the animal's needs. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: (925) 335-8370 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 46 To:Board of Supervisors From:Beth Ward, Animal Services Director Date:November 1, 2016 Contra Costa County Subject:Approve and Authorize a contract amendment with MWI Animal Health November 1, 2016 Contra Costa County Board of Supervisors 461 CHILDREN'S IMPACT STATEMENT: None November 1, 2016 Contra Costa County Board of Supervisors 462 RECOMMENDATION(S): APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a contract with AtHoc Inc., in an amount not to exceed $3,800,000 for the provision of proprietary software maintenance for the County's Community Warning System for the period of July 1, 2016 through June 30, 2021. FISCAL IMPACT: $3,800,000. This contract is fully funded by the Certified Unified Program Administration (CUPA) with allocated business plan fees. BACKGROUND: AtHoc Inc., is a full-service alert and warning company specializing in fixed siren systems and emergency notification systems. Alerting Solutions, Inc., provides support for the Contra Costa County Community Warning System. The Contra Costa County Community Warning System consists of 25 separate and linked control centers, monitoring systems, and communication systems between emergency responders, sirens (40), and other alerting devices (700+), and automated links to radio and television stations serving the community. The Public Protection Committee reviewed this item at it's October 24, 2016 meeting and voted to forward to the Board as recommended by the Sheriff-Coroner. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sandra Brown 925-335-1553 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 47 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:November 1, 2016 Contra Costa County Subject:AtHoc Inc. November 1, 2016 Contra Costa County Board of Supervisors 463 CONSEQUENCE OF NEGATIVE ACTION: The County's Community Warning System will not be properly maintained. CHILDREN'S IMPACT STATEMENT: No impact. November 1, 2016 Contra Costa County Board of Supervisors 464 RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Chief Information Officer, a blanket purchase order with Graybar Electric Company in an amount not to exceed $2,000,000 for the procurement of radio, telecommunications equipment and parts as needed, for the period January 1 through December 31, 2017. FISCAL IMPACT: $2,000,000 (100% User Fees); all costs are charged to the ordering departments through DoIT's billing process. BACKGROUND: The Department of Information Technology's Telecommunications and Radio divisions need to be able to readily purchase parts and supplies, in order to complete Work Order requests and other jobs submitted by their customers. The pricing is pursuant to U.S. Communities Contract Master Agreement NO. MA-IS-1-040223 solicited by the County of Los Angeles, California, 3 year initial term, January 1, 2015 - December 31, 2017 with an option to renew for (2) additional (1) year periods. In accordance with Administrative Bulletin No. 611.0, single item purchases in excess of $100,000 require Board of Supervisors approval. The County Administrator's Office has reviewed this request and recommends approval. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: Ed Woo (925) 383-2688 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: C. 45 To:Board of Supervisors From:Ed Woo, Chief Information Officer Date:November 1, 2016 Contra Costa County Subject:Blanket Purchase Order with Graybar Electric Company for Supplies November 1, 2016 Contra Costa County Board of Supervisors 465 CONSEQUENCE OF NEGATIVE ACTION: If the action is not approved, DoIt will not have the necessary means to process and pay anticipated expenses through the Blanket Purchase Order. CLERK'S ADDENDUM RELISTED to November 15, 2016. November 1, 2016 Contra Costa County Board of Supervisors 466 RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Human Resources, or designee, to execute a contract amendment with Benefit Coordinators Corporation, including indemnification language, to extend the term from September 2, 2016 through August 31, 2017 and increase the payment limit by $75,000 to a new payment limit of $150,000 to assist the County in complying with the reporting and eligibility requirements of the Affordable Care Act. FISCAL IMPACT: The cost of this contract is 100% funded through the Benefits Administration Fee. BACKGROUND: Starting in 2016 and in each consecutive year, the Affordable Care Act (ACA) requires that the County file information returns with the Internal Revenue Service and to provide statements to employees about the health insurance coverage offered by Contra Costa County. Benefit Coordinators Corporation will assist the Human Resources Department to comply with the ACA requirements. CONSEQUENCE OF NEGATIVE ACTION: If the contract is not approved and the County does not file timely and accurate information, we may be liable for significant fines imposed by the federal government. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ann Elliott, 925-335-1747 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Nancy Zandonella, Lisa Lopez, Ann Elliott C. 37 To:Board of Supervisors From:Dianne Dinsmore, Human Resources Director Date:November 1, 2016 Contra Costa County Subject:Contract Amendment/Extension with Benefit Coordinators Corporation November 1, 2016 Contra Costa County Board of Supervisors 467 RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Child Support Services, or designee, to execute a contract amendment with Robert Half International, Inc., to increase the total payment limit by $60,000 to a new payment limit not to exceed $136,000 to provide information technology (IT) professional staff on a temporary basis, and to extend the term from September 30, 2016 to December 31, 2016. FISCAL IMPACT: This cost would be funded by 66% Federal, 34% State allocations. This expense is a zero cost to the County General Fund. BACKGROUND: The Department of Child Support Services (DCSS) is in need of information technology (IT) professional staff on a temporary basis to cover vacant positions while the Department is actively recruiting permanent IT professionals. Temporary appointments will be for a specific, predetermined period of time. CONSEQUENCE OF NEGATIVE ACTION: The DCSS will be unable to provide timely IT services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sarah Bunnell, 925-313-4433 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 49 To:Board of Supervisors From:Linda Dippel, Child Support Services Director Date:November 1, 2016 Contra Costa County Subject:Contract Extension with Robert Half for Tempoary Help for IT Support November 1, 2016 Contra Costa County Board of Supervisors 468 CHILDREN'S IMPACT STATEMENT: Approval of this action will help IT services in support of children. November 1, 2016 Contra Costa County Board of Supervisors 469 RECOMMENDATION(S): APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute, on behalf of the County, a contract with NBS Government Finance Group, including modified indemnification language, in an amount not to exceed $67,561 to evaluate and recommend updates to the Land Development Fee Schedule used by the Department of Conservation and Development (DCD) and the Public Works Department (PWD) to recover costs of land use development services provided by the two Departments for the period November 1, 2016 to October 31, 2017. 1. REFER the subject of updating the Land Development Fee Schedule to the Internal Operations Committee of the Board of Supervisors. 2. FISCAL IMPACT: The cost of this contract will be paid from the operating budgets of the Department of Conservation and Development and the Public Works Department using Land Development Fees. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jason Crapo, 925-674-7723 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 27 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:November 1, 2016 Contra Costa County Subject:Contract with NBS Government Finance Group to Evaluate and Update the Land Development Fee Schedule November 1, 2016 Contra Costa County Board of Supervisors 470 BACKGROUND: The Department of Conservation and Development (DCD) and Public Works Department (PWD) are the two County departments with primary responsibility for regulating and permitting land development activities within the County's jurisdiction. The two Departments are responsible for the County's planning, building inspection and public infrastructure functions. The Departments review permit applications and issue permits for a wide variety of land use activities, including land use permits, building permits, and encroachment permits, to name just a few. DCD and PWD collect fees from permit applicants to offset the costs the two Departments incur providing services to administer their permitting processes. Fees collected by the two Departments are based on the County's Land Development Fee Schedule (Fee Schedule). The current Fee Schedule is based largely on a fee study performed by an outside consultant in the mid 1990's, and has not been comprehensively updated since that time. As a result, many of the fees and fee deposit amounts in the Fee Schedule - as well as the apportionment of fees shared between DCD and PWD - are based on an analysis that is over 20 years old and may no longer correspond to current operating conditions (although it should be noted that hourly rates for staff time and project valuation tables have been updated over the years to reflect current costs). To address these circumstances, DCD and PWD seek services from NBS to comprehensively update the Fee Schedule based on current operating conditions. The County has a long-standing practice that Land Development services provided by DCD and PWD are fully self-supporting and that all costs incurred by the two Departments providing such services are fully paid for through fees collected by the Departments. No County general funds are allocated to subsidize these services. Therefore, the goal of the Fee Schedule is to collect fees that fairly and equitably recover the costs incurred by DCD and PWD in providing land development services. Since the current fee schedule has not been comprehensively reviewed and updated in over 20 years, DCD and PWD anticipate that adjustments to many existing fees and inclusion of some new fees will likely be required to meet this goal. The County's standard indemnification clause has been modified in this contract such that if the County elects to defend itself from legal claim covered by the Contractor's general liability insurance policy, the Contractor is not obligated to reimburse the County for the costs of such defense to the extent such costs are not accepted by the Contractor's insurance provider. DCD and PWD recommend that this topic be referred to the Internal Operations Committee for status updates before returning to the Board for further action. CONSEQUENCE OF NEGATIVE ACTION: If the Board does not approve the proposed contract, DCD and PWD will not be able to utilize the services of NBS to evaluate the Land Development Fee Schedule. November 1, 2016 Contra Costa County Board of Supervisors 471 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with PDM Group, Inc., including modified indemnification language, in an amount not to exceed $25,000, to provide County right of way services related to the City of Napa First and Second Street Roundabouts Project, for the period from October 1, 2016, through Septemeber 30, 2017. FISCAL IMPACT: 100% City of Napa Funds. BACKGROUND: On April 19, 2016, the Board of Supervisors approved the Real Property Services Agreement with the City of Napa (City) to provide right of way services to acquire certain interests in real property for their First and Second Street Roundabouts Project. The Public Works Real Estate Division is currently understaffed and in need of additional right of way acquisition assistance for the City’s project. The City’s project schedule is under a constricted timeline and assistance is necessary to meet the acquisition deadlines for the City’s federally funded project. Under this contract, PDM Group, Inc. will provide right of way services to the County related to the City’s project. The contract includes modified indemnification language. The requirement that the contractor defend the County and pays for any County-selected defense of any claims has been deleted. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Karen Laws, (925) 313-2228 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 29 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:November 1, 2016 Contra Costa County Subject:Contract with PDM Group, Inc., for Right of Way Services, City of Napa Roundabouts Project November 1, 2016 Contra Costa County Board of Supervisors 472 CONSEQUENCE OF NEGATIVE ACTION: The County will not be able to provide adequate services to the City. November 1, 2016 Contra Costa County Board of Supervisors 473 RECOMMENDATION(S): APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a contract with Ten2Eleven Business Solutions in an amount not to exceed $137,280 for information technology consulting services for the period November 1, 2016 to October 31, 2017. FISCAL IMPACT: The cost of this contract will be paid from the operating budgets of the Department of Conservation and Development and the Public Works Department, using Land Development Fees. BACKGROUND: The Joint Billing System ("JBS") is a critical information technology ("IT") system supporting the County's land development activities. JBS is used by staff in the Department of Conservation and Development ("DCD") and Public Works Department ("PWD") for tracking staff time and billing permit applicants for services provided. JBS interfaces with other County IT systems, such as the County's finance system and DCD's permitting system, Accela Automation. JBS was developed internally by County IT staff beginning in the late 1990's, and went live in 2002. While JBS has fulfilled its intended purpose, as the system ages some limitations have become apparent, and it is now prudent to review its functionality. Current technology offers opportunities for a billing system that improves the customer services experience for the public and enhances operational efficiencies for DCD and PWD. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jason Crapo, 925-674-7722 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 28 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:November 1, 2016 Contra Costa County Subject:Contract with Ten2Eleven Business Solutions to Modernize the Joint Billing System November 1, 2016 Contra Costa County Board of Supervisors 474 BACKGROUND: (CONT'D) DCD and PWD are seeking to modernize JBS so that it continues to serve its current functions, but also adds additional functionality to meet current business needs. The new solution will need to perform the functions that JBS currently performs, including billing and interface with other relevant County IT systems. In addition the two user Departments are seeking a solution that adds additional functionality, such as on-line customer billing and payments, use of credit cards as a means to receive payment and conduct on-line transactions, a more intuitive user interface, the ability to produce management reports, greater flexibility to adapt to future changes in business needs, and greater ease of maintenance for County IT staff. Any new system must also migrate data from the current system to allow for a smooth transition, with no interruption to business operations. The purpose of this contract is so that DCD and PWD can obtain analysis and advice from Ten2Eleven Business Solutions ("Ten2Eleven") regarding options and recommendations for modernizing JBS to meet the business needs of the two Departments. Possible alternatives may include commercial off-the-shelf solutions, custom components, or modifications to the existing system. Ten2Eleven will work with DCD and PWD staff to gain understanding of the operation work flows and business processes of the two Departments, as well as an understanding of the role JBS plays in these business processes and how JBS interrelates with other County IT systems. Ten2Eleven will produce a report for DCD and PWD that describes and evaluates the current JBS system, identifies alternatives for an IT solution to meet the County's needs, discuss tradeoffs associated with various alternatives, and recommends a solution to best meet the needs of the two Departments. CONSEQUENCE OF NEGATIVE ACTION: If the Board does not approve the proposed contract, DCD and PWD will not be able to access consulting services to assist in modernizing the current Joint Billing System. November 1, 2016 Contra Costa County Board of Supervisors 475 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment & Human Services Department Director, or designee, to execute a contract, including a mutual indemnification language, with Children's Hospital & Research Center at Oakland, dba UCSF Benioff Children's Hospital Oakland, in an amount not to exceed $15,000 to provide reflective supervision training for the period October 1, 2016 through June 30, 2017. FISCAL IMPACT: 100% Federal funds CFDA #93.600 Administration for Children and Families BACKGROUND: The Department's Community Services Bureau (CSB) operates childcare centers throughout the county to provide quality early care and education to program eligible families. The Head Start and Early Head Start programs, serving children ages 0 to 5 years, operates in an environment wherein the families face specific environmental challenges that require the supervisors of the childcare programs to have a set of abilities well suited to address the unique needs. The Bureau APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB 925-681-6301 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Camilla Rand, Monique Young-Edwards, Cassandra Youngblood C. 43 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:November 1, 2016 Contra Costa County Subject:Contract with UCSF Benioff Children's Hospital for Training Services November 1, 2016 Contra Costa County Board of Supervisors 476 BACKGROUND: (CONT'D) has identified a specific type of professional development training, Reflective Supervision, that will assist the childcare program supervisors to better serve the population. UCSF Benioff Children's Hospital has a training unit in the Early Intervention Program services, that are a good match for CSB. The department would like to establish a contract with UCSF Benioff to provide a 3-day training services to well equip the childcare program services in the practice of Reflective Supervision. CONSEQUENCE OF NEGATIVE ACTION: If not approved, training will not be provided to staff. CHILDREN'S IMPACT STATEMENT: None November 1, 2016 Contra Costa County Board of Supervisors 477 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #24-681-84(14) with United Family Care, LLC (dba Family Courtyard), a limited liability company, in an amount not to exceed $453,840, to provide Augmented Board and Care Services, for the period from December 1, 2016 through November 30, 2017. FISCAL IMPACT: This contract is funded 100% Mental Health Realignment funds. (No rate increase) BACKGROUND: This contract meets the social needs of the County's population in that it provides augmentation of room and board, and twenty-four hour emergency residential care and supervision to eligible mentally disordered clients, who are specifically referred by the mental health program staff and who are served by County mental health services. On October 20, 2015, the Board of Supervisors approved Contract #24-681-84(13) with United Family Care, LLC (dba Family Courtyard), for the period December 1, 2015 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CYNTHIA BELON, 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: D Morgan, M Wilhelm C. 30 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:November 1, 2016 Contra Costa County Subject:Contract #24-681-84(14) with United Family Care, LLC (dba Family Courtyard) November 1, 2016 Contra Costa County Board of Supervisors 478 BACKGROUND: (CONT'D) through November 30, 2016, for the provision of augmented board and care services for County-referred mentally disordered clients. Approval of Contract #24-681-84(14) will allow the contractor to continue to provide augmented board and care services, through November 30, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County residents will not receive services provided by this contractor. CHILDREN'S IMPACT STATEMENT: Not applicable. November 1, 2016 Contra Costa County Board of Supervisors 479 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #26-681-6 with Mark Kogan, M.D., an individual, in an amount not to exceed $450,000, to provide gastroenterology services at Contra Costa Regional Medical Center and Health Centers (CCRMC) for the period from January 1, 2017 through December 31, 2019. FISCAL IMPACT: This Contract is funded 100% Hospital Enterprise Fund I. (No rate increase) BACKGROUND: On December 3, 2013, the Board of Supervisors approved Contract #26-681-5 with Mark Kogan, M.D., for the provision of gastroenterology services including, but not limited to: clinic coverage, gastrointestinal laboratory sessions, consultation, training, on-call coverage, and medical and/or surgical procedures, at CCRMC, for the period from January 1, 2014 through December 31, 2016. Approval of Contract #26-681-6 will allow Contractor to continue providing gastroenterology services through December 31, 2019. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients requiring gastroenterology services at CCRMC will not have access to Contractor’s services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: K Cyr, M Wilhelm C. 35 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:November 1, 2016 Contra Costa County Subject:Contract #26-681-6 with Mark Kogan, M.D. November 1, 2016 Contra Costa County Board of Supervisors 480 CHILDREN'S IMPACT STATEMENT: Not applicable. November 1, 2016 Contra Costa County Board of Supervisors 481 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #26-784-3 with Cardionet, LLC, a limited liability company, in an amount not to exceed $135,000, to provide remote cardiac monitoring services for patients at Contra Costa Regional Medical Center (CCRMC), for the period from November 1, 2016 through October 31, 2017. FISCAL IMPACT: This contract is funded 100% by Hospital Enterprise Fund I. (No rate increase) BACKGROUND: In December 2015, the County Administrator approved and the Purchasing Services Manager executed Contract #26-784-1 (as amended by Amendment Agreement #26-784-2) with Cardionet, LLC, for the provision of cardiac monitoring services, for the period from November 1, 2015 through October 31, 2016. Approval of Contract #26-784-3 will allow the Contractor to provide remote cardiac monitoring services through October 31, 2017. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Anna Roth, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Tasha Scott, M Wilhelm C. 42 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:November 1, 2016 Contra Costa County Subject:Contract #26-784-3 with Cardionet, LLC November 1, 2016 Contra Costa County Board of Supervisors 482 CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the CCRMC will not be able to provide remote cardiac monitoring services for its patients. CHILDREN'S IMPACT STATEMENT: Not applicable. November 1, 2016 Contra Costa County Board of Supervisors 483 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #26-786-5 with Peter A. Castillo, M.D., Inc., a corporation, in an amount not to exceed $382,000, to provide urogynecology services at Contra Costa Regional Medical Center and Health Centers (CCRMC) for the period from December 1, 2016 through November 30, 2017. FISCAL IMPACT: This Contract is funded 100% Hospital Enterprise Fund I. (No rate increase) BACKGROUND: On November 17, 2015, the Board of Supervisors approved Contract #26-786-3 (as amended by Contract Amendment Agreement #26-786-4) with Peter A. Castillo, M.D., Inc. for the provision of urogynecology services including administrative duties and medical and/or surgical procedures at CCRMC for the period from December 1, 2015 through November 30, 2016. Approval of Contract #26-786-5 will allow Contractor to continue providing urogynecology services at CCRMC through November 30, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients requiring urogynecology services will not have access to Contractor’s services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: K Cyr, M Wilhelm C. 36 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:November 1, 2016 Contra Costa County Subject:Contract #26-786-5 with Peter A. Castillo, M.D., Inc. November 1, 2016 Contra Costa County Board of Supervisors 484 CHILDREN'S IMPACT STATEMENT: Not applicable. November 1, 2016 Contra Costa County Board of Supervisors 485 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #74-413-6 with Young Men’s Christian Association of the East Bay, a non-profit corporation, in an amount not to exceed $10,000, to provide development and implementation of internship programs for students participating in the Workforce Education and Training (WET) Program for the period from October 1, 2016 through September 30, 2017. FISCAL IMPACT: This Contract is funded 100% Mental Health Services Act. (No rate increase) BACKGROUND: On November 3, 2015, the Board of Supervisors approved Contract #74-413-5 with Young Men’s Christian Association of the East Bay, for the development and implementation of internship programs for students participating in the WET Program to obtain licenses in fields related to mental health and clinical practice, for the period from October 1, 2015 through September 30, 2016. Approval of Contract APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Belon 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: E Suisala, M Wilhelm C. 41 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:November 1, 2016 Contra Costa County Subject:Contract #74-413-6 with Young Men’s Christian Association of the East Bay November 1, 2016 Contra Costa County Board of Supervisors 486 BACKGROUND: (CONT'D) #74-413-6 will allow Contractor to continue developing and implementing internship programs for students participating in the Workforce Education and Training (WET) Program through September 30, 2017. This contract includes changes to the County’s Standard General Conditions, paragraph 18, Indemnification. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, interns will not receive education and training services provided by Young Men’s Christian Association of the East Bay. CHILDREN'S IMPACT STATEMENT: Not applicable. November 1, 2016 Contra Costa County Board of Supervisors 487 RECOMMENDATION(S): APPROVE and AUTHORIZE the Chief Information Officer, or his designee, to execute a Master Services Agreement with GrantStream, Incorporated, in an amount not to exceed $68,000 to replace the Department of Information Technology's current grant management software application with GrantStream's Benevity Software-as-a-Service grant management application, for the period November 1, 2016 through October 31, 2017. FISCAL IMPACT: $68,000 (100% User Fees); the cost is budgeted under Org# 1580, Fiscal Year 16/17 BACKGROUND: The County requires a more capable grant management system. The current in house developed application has limited capabilities and does not work with mobile computing devices. GrantStream’s management system, Benevity, will allow us to reduce our manual processing of grant funds distribution. It will also provide us with better reporting and mobile computing capabilities. In accordance with Administrative Bulletin No 611.0, County departments are required to obtain Board approval for single item purchases over $100,000. The County Administrator’s Office has reviewed this request and recommends approval. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ed Woo (925) 383-2688 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 48 To:Board of Supervisors From:Ed Woo, Chief Information Officer Date:November 1, 2016 Contra Costa County Subject:GrantStream Incorporated Master Services Contract November 1, 2016 Contra Costa County Board of Supervisors 488 CONSEQUENCE OF NEGATIVE ACTION: Implementing the Benevity application is needed to provide an efficient grant application, review, issuance, and reporting for the applicant and for the department. Being hosted, the department will save on the expense of an in house hosted system. November 1, 2016 Contra Costa County Board of Supervisors 489 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Novation Contract #24-680-31 with Telecare Corporation, a corporation, in an amount not to exceed $1,352,909, to provide gero-psychiatric and subacute mental health care services to severely and persistently mentally ill clients for the period from July 1, 2016 through June 30, 2017. FISCAL IMPACT: This contract is funded 76% Mental Health Realignment and 24% Hospital Utilization Review (No rate increase) BACKGROUND: This Contract meets the social needs of County’s population by providing gero-psychiatric services and subacute care for severely and persistently mentally ill (SPMI) County residents at Contractor’s Villa Fairmont Mental Health Center, Garfield Neuro-Behavioral Center, Gladman Psychiatric Health Facility, and Morton Bakar Center. This Contract is part of the Department’s cost saving plan to reduce the number of high cost State Hospital beds by developing alternative placements. On December 15, 2015, the Board of APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Belon, 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: D Morgan, M Wilhelm C. 31 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:November 1, 2016 Contra Costa County Subject:Novation Contract #24-680-31 with Telecare Corporation November 1, 2016 Contra Costa County Board of Supervisors 490 BACKGROUND: (CONT'D) Supervisors approved Novation Contract #24-680-28 (as amended by Contract Amendment Agreement #24-680-29) with Telecare Corporation, for the period from July 1, 2015 through June 30, 2016, which included a six-month automatic extension through December 31, 2016, for the provision of gero-psychiatric and subacute mental health care for Severely and Persistently Mentallly Ill clients. Approval of Novation Contract #24-680-31 replaces the automatic extension under the prior Contract and allows the Contractor to continue providing services through June 30, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County’s SPMI adults will not have access to Contractor’s gero-psychiatric and subacute care services resulting in placements in State Hospital facilities at greater cost to the County. CHILDREN'S IMPACT STATEMENT: Not Applicable November 1, 2016 Contra Costa County Board of Supervisors 491 RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Probation Department, a purchase order amendment with Bay Cities Produce Co., Inc. to increase the payment limit from $95,000 to a new payment limit of $245,000, for the purchase of whole and processed fresh fruits and vegetables at Juvenile Hall and Orin Allen Youth Rehabilitation Facility and to extend the term from December 31, 2016 to December 31, 2017. FISCAL IMPACT: The additional cost of $150,000 is included in the Probation Department's annual budget and costs are partially offset by the National School Lunch Program. BACKGROUND: The Probation Department is required to provide residents detained at the Juvenile Hall and Orin Allen Youth Rehabilitation Facility with three meals and a snack each day. These meals must conform to the guidelines of Title 15 article 9 section 1461 CCR. In addition to the state mandated guidelines, breakfast and lunch must meet the requirements of the Hunger Free Kids Act of 2010 to qualify for reimbursement through the National School Lunch Program. Bay Cities Produce Co. is one of two respondents to solicitation 1409-079 that were subsequently awarded purchase orders. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Danielle Fokkema, 925-313-4195 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 40 To:Board of Supervisors From:Todd Billeci, County Probation Officer Date:November 1, 2016 Contra Costa County Subject:Purchase Order Amendment with Bay Cities Produce Co. Inc. November 1, 2016 Contra Costa County Board of Supervisors 492 CONSEQUENCE OF NEGATIVE ACTION: Department will be unable to supply fresh fruits and vegetables to the two juvenile facilities and will not be in compliance with California Code of Regulations Title 15 Minimum Standards for Juvenile Facilities. CHILDREN'S IMPACT STATEMENT: This action supports one of the community outcomes established in the Children's Report Card: 1) "Children and Youth Healthy and Preparing for Productive Adulthood". November 1, 2016 Contra Costa County Board of Supervisors 493 RECOMMENDATION(S): Approve and authorize the Purchasing Agent, on behalf of the Health Services Department, to execute an amendment to Purchase Order with Freedom Hygiene, Inc. to add $38,000 for a new total of $128,000 to provide and service disposal bins for the restrooms at the Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers with no change in the original term of January 12, 2015 through July 11, 2017. FISCAL IMPACT: 100% funding is included in the Hospital Enterprises Fund I Budget. BACKGROUND: Centers for Disease Control and Prevention has recommended Freedom Hygiene, Inc. to provide and service the sanitary bins in the restrooms to improve sanitation and reduce the risks of infection to staff and patients. The increased payment limit is needed to account for additional services at the West County Health Center, since it has been added to the list of locations Freedom Hygiene is servicing. CONSEQUENCE OF NEGATIVE ACTION: If this Purchase Order is not approved, a greater risk of infection will exist. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Anna Roth, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Tasha Scott, Marcy Wilhelm, Margaret Harris C. 39 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:November 1, 2016 Contra Costa County Subject:Purchase Order Amendment with Freedom Hygiene, Inc. November 1, 2016 Contra Costa County Board of Supervisors 494 CHILDREN'S IMPACT STATEMENT: Not applicable. November 1, 2016 Contra Costa County Board of Supervisors 495 RECOMMENDATION(S): Approve and authorize the Purchasing Agent, on behalf of the Health Services Department, to execute a Purchase Order with the Sourcing Group Company, in an amount not to exceed $800,000 for the purchase of medical forms, envelopes and business cards for the Contra Costa Regional Medical Center (CCRMC) and the Contra Costa Health Centers (CCHC) for the period November 1, 2016 through October 31, 2018. FISCAL IMPACT: 100% funding is included in the Hospital Enterprise Fund I budget. BACKGROUND: The Sourcing Group Company provides Contra Costa Health Services with all forms, envelopes and business cards. Contra Costa County has utilized The Sourcing Group (previously known as Tully-Wihr) since 1998 for management and storage of stock forms, printing of specialty forms, delivery and on-line tracking and ordering of all forms. CONSEQUENCE OF NEGATIVE ACTION: If this purchase order is not approved, we will not be able to provide the staff at CCRMC and CCHC with the forms needed for patient care. CHILDREN'S IMPACT STATEMENT: Not applicable. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Anna Roth, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Tasha Scott, Marcy Wilhelm, Crystal Grayson C. 38 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:November 1, 2016 Contra Costa County Subject:Purchase Order with the Sourcing Group Company November 1, 2016 Contra Costa County Board of Supervisors 496 RECOMMENDATION(S): APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a contract amendment with First Carbon Solutions, to increase the payment limit by $71,385 to a new payment limit of $404,424 with no change to the term of September 10, 2014 through September 9, 2018, for services required to prepare the Recirculated Draft Environmental Impact Report (RDEIR) for the Tassajara Parks Project in the Tassajara Valley (San Ramon area). FISCAL IMPACT: No impact. The applicant is responsible for paying the costs of the additional work to evaluate the impacts of the project. BACKGROUND: The Department of Conservation and Development contracted with First Carbon Solutions in September of 2014 to prepare an Environmental Impact Report ( EIR) for the Tassajara Parks Project. The project involves construction of a 125 unit residential subdivision and includes substantial dedication of park land in the Tassajara Valley / San Ramon area. The project requires approval of General Plan Amendment, Rezoning, Subdivision, and Development Plan applications. The County released a RDEIR on September 29, 2016 for a 45 day public comment period. During the public comment period on the initial Draft EIR substantial new information arose regarding the Water Supply Evaluation dated December 2015, upon which the Draft EIR relied for analysis of impacts to utilities and service systems. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: John Oborne, 925-674-7793 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 25 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:November 1, 2016 Contra Costa County Subject:Tassajara Parks Environmental Impact Report Contract Amendment November 1, 2016 Contra Costa County Board of Supervisors 497 BACKGROUND: (CONT'D) A lead agency is required to recirculate an EIR when significant new information regarding the project is added to the EIR after public notice of availability of the Draft EIR and before certification. Additionally, the RDEIR has been updated to include a more detailed project description and clarification, as appropriate, related to anesthetics, agricultural resources, air quality, biology, geology and transportation. First Carbon Solutions has identified additional tasks necessary to complete the RDEIR, that include project management, incorporation of the Memorandum of Understanding in the project topic areas and the response to comments. This is the fourth budget amendment. The increased payment limit is necessary to cover the additional work. There is no change to the term of the contract which is valid until September 9, 2018. CONSEQUENCE OF NEGATIVE ACTION: If the Board does not authorize the EIR contract amendment, there would not be sufficient funds for First Carbon Solutions to complete the EIR. ATTACHMENTS November 1, 2016 Contra Costa County Board of Supervisors 498 RECOMMENDATION(S): ADOPT the attached 2017 meeting schedule for the Contra Costa County Board of Supervisors, including the cancelation of those meetings at which it is anticipated there will not be a quorum of Board members present, as well as noting the following scheduled special events: a special meeting to receive a presentation on the County's economic forecast, on on January 9; the Board's Annual Reorganization on January 10; the Dr. Martin Luther King, Jr. Celebration on January 17; the annual Board retreat on January 31; the Cesar Chavez Commemorative Celebration on March 28; Annual Budget Hearings and Adoption on April 18 and May 9, respectively; and the Veterans Day Recognition on November 7. FISCAL IMPACT: None. BACKGROUND: Each year, the Board of Supervisors adopts a meeting schedule that designates regular meeting dates and any dates on which meetings must be canceled in anticipation that a quorum of the Board will not be present. The 2017 meeting schedule, as modified by the Board of Supervisors on October 25, 2016, was prepared in consultation with the incoming Board Chair, Fire Chief and the Housing Authority Executive Director. The schedule provides 34 meetings for the Contra Costa County Board of Supervisors and 12 meetings for each the Contra Costa County Fire Protection District Board of Directors and the Housing Authority of Contra Costa Board of Commissioners. The Fire District and Housing Authority will take independent action on December 6 to adopt their meeting schedules. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Julie DiMaggio Enea 925.335.1077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 55 To:Board of Supervisors From:David Twa, County Administrator Date:November 1, 2016 Contra Costa County Subject:2017 MEETING SCHEDULE FOR THE CONTRA COSTA COUNTY BOARD OF SUPERVISORS November 1, 2016 Contra Costa County Board of Supervisors 499 BACKGROUND: (CONT'D) > As in past years, we are recommending that the Board cancel those meetings that fall during a week with a County holiday, the fifth Tuesday of a month, and Tuesdays that fall during those weeks in which the annual policy and legislative meetings of the National Association of Counties (NACo) and the California State of Counties (CSAC) are held: Conference Dates Location NACo Legislative Conference February 25-March 1, 2017 Washington, D.C. CSAC Legislative Conference May 17-18, 2017 Sacramento, CA NACo Annual Conference & Exposition July 21-24, 2017 Columbus, OH CSAC Annual Meeting November 27-December 1, 2017 Sacramento, CA In the past 10 years, several seasonal breaks have also been designated in the Board's meeting schedule, in recognition of both time away needed for vacations and of the time demands on the Board members due to their participation on Board standing committees, and numerous regional and local legislative bodies and task forces, which require preparation, attendance, and involve travel. We are recommending eight seasonal breaks to accommodate these needs. Experience has shown that 32 meetings per year has generally been sufficient to effectively conduct the County's business. However, should it be necessary, there are legal provisions to schedule a special meeting to address any urgent need that cannot be accommodated in the standing meeting schedule. CONSEQUENCE OF NEGATIVE ACTION: Early adoption of a meeting schedule enables staff to effectively plan and manage the Board's calendar and obtain the necessary authority to conduct the County's daily business. To the extent that the Board does not adopt a new year meeting schedule, staff will be hindered in these efforts. ATTACHMENTS 2017 Board of Supervisors Meeting Schedule November 1, 2016 Contra Costa County Board of Supervisors 500 CONTRA COSTA COUNTY BOARD OF SUPERVISORS 2017 MEETING SCHEDULE MEETING MEET OR HOUSING DATES CANCEL AUTHORITY/SPECIAL EVENT/COMMENT (Tuesdays)CCCFPD Jan 03 Cancel New Year's Day Holiday **Jan 09 Meet Special Meeting: Economic Forecast **Jan 10 Meet Reorganization Meeting **Jan 17 Meet HA/FIRE Dr. Martin Luther King, Jr. Celebration Jan 24 Cancel **Jan 31 Meet Board Retreat Feb 07 Meet Feb 14 Meet HA/FIRE Feb 21 Cancel President's Day Feb 28 Cancel NACo Leg Conference, Feb 25 - Mar 1, Washington, D.C. Mar 07 Meet Service Awards Mar 14 Meet HA/FIRE Mar 21 Meet **Mar 28 Meet Cesar Chavez Celebration Apr 04 Cancel SPRING BREAK Apr 11 Cancel SPRING BREAK **Apr 18 Meet HA/FIRE Budget Hearings Apr 25 Meet May 02 Meet **May 09 Meet HA/FIRE Budget Adoption May 16 Cancel CSAC Leg Conf, May 17-18, 2017, Sacramento May 23 Meet May 30 Cancel Memorial Day/Fifth Tuesday *Jun 06 Meet Jun 13 Meet HA/FIRE Jun 20 Meet Service Awards Jun 27 Cancel SUMMER BREAK Jul 04 Cancel Independence Day Holiday *Jul 11 Meet HA/FIRE Jul 18 Meet Jul 25 Cancel NACo Annual Conf, July 21-24, Columbus, OH Aug 01 Meet Aug 08 Meet HA/FIRE Aug 15 Meet Aug 22 Cancel SUMMER BREAK Aug 29 Cancel Fifth Tuesday Sep 05 Cancel Labor Day Holiday *Sep 12 Meet HA/FIRE Sep 19 Meet Sep 26 Meet Service Awards Oct 03 Cancel FALL BREAK Oct 10 Meet Oct 17 Meet HA/FIRE Oct 24 Meet Oct 31 Cancel Fifth Tuesday **Nov 07 Meet Veterans Day Recognition Nov 14 Meet HA/FIRE Nov 21 Cancel Thanksgiving Holiday Nov 28 Cancel CSAC Annual Meeting, Nov 27-Dec 1, Sacramento County * Dec 05 Meet Dec 12 Meet HA/FIRE Dec 19 Meet Dec 26 Cancel Christmas * Note: Emboldened dates vary from the normal 12-day schedule. **Special BOS Celebration or Hearing As Adopted on 11/1/16 November 1, 2016 Contra Costa County Board of Supervisors 501 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract Amendment Agreement #26-576-7 with Carrington College, an educational institution, effective October 1, 2016, to amend contract #26-576-3 (as amended by Agreement Agreements #26-576-4 through #26-576-6) to modify the Program Plan, to add a medical laboratory assistant classification, with no change in the original term of July 1, 2012 through June 30, 2020. FISCAL IMPACT: None. BACKGROUND: On October 16, 2012, the Board of Supervisors approved Contract #26-576-3 (as amended by Amendment Agreements #26-576-4 through #26-576-6) with Carrington College for the provision of providing supervised field instruction experience to provide various health care disciplines with Contra Costa Health Services, for the period from July 1, 2012 through June 30, 2020. Approval of Contract Amendment Agreement #26-576-7 will modify the Program Plan to add a medical laboratory assistant classification to receive field instruction at Contra Costa Regional Medical Center and Contra Costa Health Centers, through June 30, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: ANNA ROTH, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D Morgan, M WILHELM C. 53 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:November 1, 2016 Contra Costa County Subject:Amendment #26-576-7 with Carrington College November 1, 2016 Contra Costa County Board of Supervisors 502 CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, Contractor’s students will not receive medical laboratory assistant supervised fieldwork instruction experience at Contra Costa Regional Medical Center and Contra Costa Health Centers. CHILDREN'S IMPACT STATEMENT: Not applicable. November 1, 2016 Contra Costa County Board of Supervisors 503 RECOMMENDATION(S): Approve the list of providers recommended by the Contra Costa Health Plan's Medical Director on September 29, 2016 and by the Health Services Director, as required by the State Departments of Health Care Services and Managed Health Care, and the Centers for Medicare and Medicaid Services. FISCAL IMPACT: Not applicable. BACKGROUND: The National Committee on Quality Assurance (NCQA) requires that evidence of Board of Supervisors approval must be contained within each CCHP provider’s credentials file. Approval of this list of providers as recommended by the CCHP Medical Director will enable the Contra Costa Health Plan to comply with this requirement. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, Contra Costa Health Plan’s Providers would not be appropriately credentialed and not be in compliance with the NCQA. CHILDREN'S IMPACT STATEMENT: Not applicable. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patricia Tanquary, 925-313-6004 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Tasha Scott, Marcy Wilhelm, Heather Wong C. 52 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:November 1, 2016 Contra Costa County Subject:Approve New, Recredentialing and Organizational Providers in Contra Costa Health Plan’s Community Provider Network November 1, 2016 Contra Costa County Board of Supervisors 504 ATTACHMENTS Provider List November 1, 2016 Contra Costa County Board of Supervisors 505 Contra Costa Health Plan Providers Approved by Medical Director September 29, 2016 CREDENTIALING PROVIDERS SEPTEMBER 2016 Name Specialty Beers, Sonia, MFT Mental Health Services Chen, Eric, M.D. Diagnostic Radiology Dao, Dominique, BCBA Behavior Analysis Hamiel, Genoa, MFT Mental Health Services Jamali, Amir, M.D. Orthopaedic Sports Medicine James, Rosilda, PsyD Mental Health Services Kim, Euna, NP Mid-Level Orthopaedic Surgery Assistant King, Mariam, PsyD Mental Health Services Le, Jesse, M.D. Urology Merkow, Maxwell, M.D. Surgery – Neurosurgical Murphy, John, M.D. Primary Care Internal Medicine/Pediatrics Nam, Enoch, M.D. Ophthalmology Narasimhan, Shobha, DDS Dentist Sherman, Alexandra, NP Mid-Level Gynecological Oncology Smith, Tracy, PsyD Mental Health Services Tyler, Megan, NP Primary Care Family Medicine Veza, Valerie, LCSW Mental Health Services Winkler, Sarah, RBT Behavior Analysis CREDENTIALING ORGANIZATIONAL PROVIDERS SEPTEMBER 2016 Provider Name Provide the Following Services Location California Eye Clinic Surgery Center Antioch Positive & Vigilant Healthcare, Inc. dba: Alhambra Convalescent Hospital Skilled Nursing Facility Martinez Vibra Hospital of Sacramento, LLC dba: Vibra Hospital of Sacramento Long Term Acute Care Hospital Folsom November 1, 2016 Contra Costa County Board of Supervisors 506 Contra Costa Health Plan Providers Approved by Medical Director September 29, 2016 Page 2 of 2 RECREDENTIALING PROVIDERS SEPTEMBER 2016 Name Specialty Dosanjh, Amarjit, M.D. Surgery – Plastic Hill, Anne B., NP Mid-Level Family Planning Junnila, Ricky, DC Chiropractic Medicine Kolomey, Irina, DO Primary Care Internal Medicine Kishiyama, Jessica, BCBA Behavior Analysis Kopiko, Karen, O.D. Optometry Krier, Margaret, MFT Mental Health Services Lee, Yen-Chung, M.D. Surgery – Bariatric Lo, Stephen, M.D. Anesthesiology Nyamora, Cory, PsyD Mental Health Services Pecci, Matthew, M.D Sports Medicine Pound, Michael, DC Chiropractic Medicine Rudnick, Craig, M.D. Psychiatry Shain, Philip, M.D. Psychiatry/ Child & Adolescent Psychiatry Stevenson, Mark, DDS Endodontics RECREDENTIALING ORGANIZATIONAL PROVIDERS SEPTEMBER 2016 Provider Name Provide the Following Services Location Manor Care-Tice Valley CA, LLC dba: ManorCare Health Services- Tice Valley #381 Skilled Nursing Facility Walnut Creek Shields Nursing Centers, Inc. dba: Shields Nursing Center Skilled Nursing Facility El Cerrito Shields Nursing Centers, Inc. dba: Shields/Richmond Nursing Center Skilled Nursing Facility Richmond Windsor Rosewood Care Center, LLC dba: Windsor Rosewood Care Center Skilled Nursing Facility Pleasant Hill Bopl-September 29, 2016 November 1, 2016 Contra Costa County Board of Supervisors 507 RECOMMENDATION(S): ADOPT Resolution No. 2016/630 authorizing the issuance and sale of "Brentwood Union School District General Obligation Bonds, Election of 2016, Series 2016" in an amount not to exceed $25,000,000 by the Brentwood Union School District on its own behalf pursuant to Section 15140(b) of the Education Code. FISCAL IMPACT: There is no fiscal impact to the County. BACKGROUND: The Brentwood Union School District intends to issue General Obligation bonds to fund capital improvements throughout the District. The District has requested that the Board of Supervisors adopt a resolution authorizing the direct issuance and sale of bonds by the District on its own behalf as authorized by Section 15140(b) of the Education Code. The District adopted a resolution on October 26, 2016 authorizing the sale and issuance of the bonds (copy attached). This issuance was approved by the voters as part of a $158,000,000 bond measure listed on the June 7, 2016 ballot. CONSEQUENCE OF NEGATIVE ACTION: Without the Contra Costa County Board of Supervisors authorization, the School District would not be able to issue the bonds as proposed. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Timothy Ewell, 925-335-1036 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 56 To:Board of Supervisors From:David Twa, County Administrator Date:November 1, 2016 Contra Costa County Subject:Brentwood Union School District General Obligation Bonds, Election of 2016, Series 2016 November 1, 2016 Contra Costa County Board of Supervisors 508 CHILDREN'S IMPACT STATEMENT: The recommendation supports the following Children's Report Card outcome: Communities that are Safe and Provide a High Quality of Life for Children and Families. ATTACHMENTS Resolution No. 2016/630 District Resolution November 1, 2016 Contra Costa County Board of Supervisors 509 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 11/01/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/630 RESOLUTION AUTHORIZING THE BRENTWOOD UNION SCHOOL DISTRICT TO ISSUE ITS BRENTWOOD UNION SCHOOL DISTRICT (CONTRA COSTA COUNTY, CALIFORNIA), GENERAL OBLIGATION BONDS, ELECTION OF 2016, SERIES 2016 IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $25,000,000 WITHOUT FURTHER ACTION OF THE BOARD OF SUPERVISORS OR OFFICERS OF THE COUNTY RESOLVED, by the Board of Supervisors of the County of Contra Costa, State of California, that: WHEREAS, an election was duly and regularly held in the Brentwood Union School District (the “District”) on June 7, 2016, in accordance with Section 1(b)(3) of Article XIIIA of the California Constitution, for the purpose of submitting a bond measure to the qualified electors of the District, authorizing the issuance of general obligation bonds in the aggregate principal amount of $158,000,000 (the “Bonds”), and more than 55% of the votes cast were in favor of the issuance of the Bonds; and WHEREAS, Sections 53506 and following of the California Government Code (the “Government Code”), including Section 53508.7 thereof, provide that a school district may issue and sell bonds on its own behalf at a private sale pursuant to Section 15140 and 15146 of the California Education Code (the “Education Code”); and WHEREAS, Section 15140(b) of the Education Code provides that the board of supervisors of a county may authorize a school district over which the county superintendent of schools has jurisdiction, and which has not received a qualified or negative certification in its most recent interim report, to issue and sell bonds on its own behalf without further action of the board of supervisors or officers of the county; and WHEREAS, the Board of Education of the District, a school district under the jurisdiction of the Superintendent of Schools of the County of Contra Costa, adopted on October 26, 2016, a resolution (the “District Resolution”) providing for the issuance of its “Brentwood Union School District (Contra Costa County, California), General Obligation Bonds, Election of 2016, Series 2016,” in an aggregate initial principal amount not to exceed $25,000,000, in one or more series to be designated by the District (the “Series 2016 Bonds”) pursuant to Section 53506 and following of the Government Code and additionally providing for the negotiated sale thereof pursuant to Sections 15140 and 15146 of the Education Code; and WHEREAS, by said District Resolution, the District has requested that this Board of Supervisors (the “Board”) of the County of Contra Costa (the “County”) authorize the District on its own behalf to issue and sell the Series 2016 Bonds at a negotiated sale, all pursuant to Sections 53506 and following of the Government Code and Section 15140(b) of the Education Code and subject to the terms set forth in the District Resolution, and has represented and warranted to the Board that it has not received a qualified or negative certification in its most recent interim report; NOW THEREFORE, IT IS HEREBY DETERMINED AND ORDERED as follows: Section 1. Recitals. All of the above recitals are true and correct. Section 2. Authorization of District Issuance and Sale . The Board hereby authorizes the issuance and private negotiated sale of the Series 2016 Bonds by the District on its own behalf, pursuant to the terms set forth in the District Resolution and as authorized by and in full compliance with all applicable laws, including but not limited to Sections 15140 and 15146 of the 5 November 1, 2016 Contra Costa County Board of Supervisors 510 authorized by and in full compliance with all applicable laws, including but not limited to Sections 15140 and 15146 of the Education Code, as permitted by Section 53508.7 of the Government Code, as determined by the District’s bond counsel. This authorization shall only apply to the Series 2016 Bonds authorized to be issued by said District Resolution. Section 3. Purpose. The purpose of this action is to permit the District to sell its Series 2016 Bonds in the manner that the District determines is in its best interests and the best interests of its taxpayers, as provided in the District Resolution. Section 4. District Responsibilities. Pursuant to Section 15140(c) of the Education Code, the Board of Education of the District shall transmit the District Resolution and a copy of the final debt service schedule for the Series 2016 Bonds, reflecting the principal amounts and interest rates of such Series 2016 Bonds as determined in the sale thereof, to the Treasurer-Tax Collector of the County (the “County Treasurer”) and to the County Controller (the “County Controller”), forthwith after the sale of the Series 2016 Bonds, and in any event no later than the date reasonably requested by such officers, in order to permit the County to establish tax rates and necessary funds or accounts for the Series 2016 Bonds. Section 5. County Responsibilities. (a) The County, including the officers thereof and this Board of Supervisors, assumes no responsibility for any of the proceedings following the adoption of this Resolution which involve or result in the sale and issuance of the Series 2016 Bonds, including but not limited to, any proceedings for the sale and issuance of the Series 2016 Bonds or the validity of the Series 2016 Bonds. (b) The County shall levy and collect taxes, pay principal and interest on the Series 2016 Bonds when due, and hold the bond proceeds and tax funds for the Series 2016 Bonds that have been duly issued and sold by the District as otherwise required by law. (c) The County, including the officers and employees thereof and this Board of Supervisors, assumes no responsibility for establishing a tax rate for any new issue of bonds in any year in which the information required by Section 4 hereof to be delivered to the County officers is delivered later than the deadline established by such officers in order to permit compliance with Government Code Section 29100 and following. (d) Except as otherwise provided by this Resolution and by law, neither the County, this Board or any officers, officials or employees of the County shall have any liability hereunder or by reason hereof or in connection with the transactions contemplated hereby and the Series 2016 Bonds shall be payable solely from tax proceeds available therefor as set forth in this Section 5. Section 6. Delegation to County Treasurer. The County Treasurer, or his/her designee, is hereby authorized and directed to act on behalf of and with the authority of the County to take any official action and to execute and deliver any certificates, receipts, orders, or other documents required or intended to be signed and delivered by the County, which the County Treasurer deems necessary or advisable, in connection with the issuance and delivery of the Series 2016 Bonds. Section 7. Indemnification of County. The County acknowledges and relies upon the fact that the District has represented that it shall indemnify and hold harmless, to the extent permitted by law, the County and its officers and employees (“Indemnified Parties”), against any and all losses, claims, damages or liabilities, joint or several, to which such Indemnified Parties may become subject because of action or inaction related to the adoption of this Resolution, or related to the proceedings for sale, award, issuance and delivery of the Series 2016 Bonds in accordance herewith and with the District Resolution and that the District shall also reimburse any such Indemnified Parties for any legal or other expenses incurred in connection with investigating or defending any such claims or actions. Section 8. Limited Responsibility for Official Statement. Neither this Board of Supervisors nor any officer of the County has prepared or reviewed the official statement of the District describing the Series 2016 Bonds (the “Official Statement”), and this Board of Supervisors and the various officers of the County take no responsibility for the contents or distribution thereof; provided, however, that solely with respect to a section contained or to be contained therein describing the County’s investment policy, current portfolio holdings and valuation procedures, as they may relate to funds of the District held by the County Treasurer, the County Treasurer is hereby authorized and directed to prepare and review such information for inclusion in the District’s Official Statement and in a preliminary Official Statement, and to certify in writing prior to or upon the issuance of the Series 2016 Bonds that the information contained in such section does not contain any untrue statement of a material fact or omit to state any material fact necessary in order to make the statements made therein, in the light of the circumstances under which they are made, not misleading. Section 9. Delivery of Resolution. The Clerk of the Board of Supervisors is hereby directed to deliver a copy of this Resolution to the Superintendent of the District. Section 10. Effective Date: This Resolution shall take effect from and after its adoption. Contact: Timothy Ewell, 925-335-1036 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors November 1, 2016 Contra Costa County Board of Supervisors 511 By: Stephanie Mello, Deputy cc: November 1, 2016 Contra Costa County Board of Supervisors 512 November 1, 2016 Contra Costa County Board of Supervisors 513 November 1, 2016 Contra Costa County Board of Supervisors 514 November 1, 2016 Contra Costa County Board of Supervisors 515 November 1, 2016 Contra Costa County Board of Supervisors 516 November 1, 2016 Contra Costa County Board of Supervisors 517 November 1, 2016 Contra Costa County Board of Supervisors 518 November 1, 2016 Contra Costa County Board of Supervisors 519 November 1, 2016 Contra Costa County Board of Supervisors 520 November 1, 2016 Contra Costa County Board of Supervisors 521 November 1, 2016 Contra Costa County Board of Supervisors 522 November 1, 2016 Contra Costa County Board of Supervisors 523 November 1, 2016 Contra Costa County Board of Supervisors 524 November 1, 2016 Contra Costa County Board of Supervisors 525 November 1, 2016 Contra Costa County Board of Supervisors 526 November 1, 2016 Contra Costa County Board of Supervisors 527 November 1, 2016 Contra Costa County Board of Supervisors 528 November 1, 2016 Contra Costa County Board of Supervisors 529 November 1, 2016 Contra Costa County Board of Supervisors 530 November 1, 2016 Contra Costa County Board of Supervisors 531 November 1, 2016 Contra Costa County Board of Supervisors 532 November 1, 2016 Contra Costa County Board of Supervisors 533 November 1, 2016 Contra Costa County Board of Supervisors 534 November 1, 2016 Contra Costa County Board of Supervisors 535 November 1, 2016 Contra Costa County Board of Supervisors 536 November 1, 2016 Contra Costa County Board of Supervisors 537 RECOMMENDATION(S): ADOPT Resolution No. 2016/581 to join the CaliforniaFirst Property Assessed Clean Energy (PACE) financing program. 1. AUTHORIZE the Conservation and Development Director, or designee, to execute the Operating Agreement with the California Statewide Communities Development Authority (CSCDA) to operate the CaliforniaFirst PACE financing program in the unincorporated area of Contra Costa County. 2. AUTHORIZE the Conservation and Development Director, or designee, to execute the Indemnification and Insurance Agreement with Renew Financial Group LLC to provide indemnification and insurance protection to the County related to the CaliforniaFirst PACE financing program. 3. FISCAL IMPACT: There is no fiscal impact to the County associated with this item. BACKGROUND: California law allows cities, counties, and other authorized public agencies to establish voluntary financing districts to facilitate energy and water efficiency improvements to existing residential and commercial properties. Such financing is commonly referred to as Property Assessed Clean Energy (PACE) financing. Once established, property owners within the boundaries of such a district can voluntarily choose to enter into a contractual assessment and APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jason Crapo, 925-674-7722 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 50 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:November 1, 2016 Contra Costa County Subject:CaliforniaFirst PACE Financing Program November 1, 2016 Contra Costa County Board of Supervisors 538 BACKGROUND: (CONT'D) > borrow funds from the district to make energy efficiency improvements. The assessment is then repaid in installments on the property tax bill. If the property owner were to default on the property taxes, the Treasurer-Tax Collector would have the authority to foreclose on the property to collect payment. The California Statewide Communities Development Authority (CSCDA) is a Joint Powers Authority with the legal authority to establish PACE financing districts, and is the public agency sponsor of the CaliforniaFirst PACE financing program. Contra Costa County is a member of CSCDA. CSCDA contracts with the financial services firm Renew Financial Group LLC to administer day-to-day operations of the CaliforniaFirst program. On June 16, 2015, the Board of Supervisors approved the recommendation of the Internal Operations Committee to direct the Department of Conservation and Development (DCD) to establish an application process and accept applications from PACE providers to operate within the unincorporated area of the county. The Board also approved the form of an Operating Agreement the County would require PACE providers to enter into with the County as a condition of operations. The purpose of the Operating Agreement is to protect the County and the general public from the potential costs and risk of PACE programs. The Operating Agreement requires PACE providers to participate in the State PACE Loss Reserve Program, disclose financial costs and risks to participating property owners, and indemnify the County from legal claims arising from the operation of PACE programs. In July 2015, DCD received applications from two PACE programs: CaliforniaFirst and California HERO. Consistent with direction received from the Board, staff began a review of the application materials submitted by these two PACE programs. On November 17, 2015, the Board of Supervisors approved an Operating Agreement with the Western Riverside Council of Governments (WRCOG) and adopted a resolution authorizing WRCOG to operate the California HERO PACE financing program within the unincorporated area of the county. The HERO program is now operating within the unincorporated area and is providing PACE financing to property owners to finance energy and water efficiency improvements to their property. After several months of discussions in 2015 and early 2016, DCD and CSCDA reached an impasse in negotiations concerning an agreement to authorize CSCDA to operate the CaliforniaFirst program within the County's jurisdiction. The main obstacle to completing an agreement was CSCDA's decision not to provide full indemnification to the County for the operation of the CaliforniaFirst program. In May 2016, the Internal Operations Committee of the Board of Supervisors heard a status report on PACE financing and directed DCD and County Counsel to attempt to resolve the impasse with CSCDA concerning the CaliforniaFirst program. The recommended Operating Agreement and Indemnification and Insurance Agreement will satisfy the County's requirements and will enable CSCDA to operate the CaliforniaFirst program within the unincorporated area of the county. The Insurance Indemnification Agreement with Renew Financial Group LLC provides additional indemnification protection to the County that CSCDA did not agree to provide in the Operating Agreement. CONSEQUENCE OF NEGATIVE ACTION: If the Board of Supervisors does not approve the recommended actions, the CaliforniaFirst PACE financing program will not be able to provide property owners in the unincorporated area of the county with financing for energy and water efficiency improvements to their property. AGENDA ATTACHMENTS Resolution No. 2016/581 CSCDA Operating Agreement November 1, 2016 Contra Costa County Board of Supervisors 539 Indemnification & Insurance MINUTES ATTACHMENTS Signed Resolution No. 2016/581 November 1, 2016 Contra Costa County Board of Supervisors 540 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 11/01/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/581 RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CONTRA COSTA CONSENTING TO THE INCLUSION OF PROPERTIES WITHIN THE UNINCORPORATED AREA OF THE COUNTY IN THE CSCDA OPEN PACE PROGRAM KNOWN AS THE CALIFORNIAFIRST PROGRAM; AUTHORIZING THE CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY TO ACCEPT APPLICATIONS FROM PROPERTY OWNERS, CONDUCT CONTRACTUAL ASSESSMENT PROCEEDINGS AND LEVY CONTRACTUAL ASSESSMENTS WITHIN THE UNINCORPORATED AREA OF THE COUNTY; AND AUTHORIZING RELATED ACTIONS WHERAS, the California Statewide Communities Development Authority (CSCDA) is implementing Property Assessed Clean Energy (PACE) programs, which it has designated CSCDA Open PACE, consisting of PACE programs each administered by a separate program administrator (collectively with any successors, assigns, replacements or additions, the "Programs"), to allow the financing or refinancing of renewable energy, energy efficiency, water efficiency and seismic strengthening improvements, electric vehicle charging infrastructure and such other improvements, infrastructure or other work as may be authorized by law from time to time (collectively, the "Improvements") through the levy of contractual assessments pursuant to Chapter 29 of Division 7 of the Streets & Highways Code ("Chapter 29") within the counties and cities throughout the State of California that consent to the inclusion of properties within their respective territories in the Programs and the issuance of bonds from time to time; and WHEREAS, the program administrators currently active in administering CSCDA Open PACE programs are the AllianceNRG Program (presently consisting of CounterPointe Energy Solutions LLC and Leidos Engineering , LLC), PACE Funding LLC, Renew Financial Group LLC, CleanFund Commercial PAC Capital and Spruce Finance and the Authority will notify the County in advance of any additions or changes; and WHEREAS, Chapter 29 provides that assessments may be levied under its provisions only with the free and willing consent of the owner or owners of each lot or parcel on which an assessment is levied at the time the assessment is levies; and WHEREAS, the County desires to allow the owners of property ("Participating Property Owners") within its jurisdiction to participate in the CaliforniaFirst PACE program administered by Renew Financial Group LLC and to allow the Authority to conduct assessment proceedings under Chapter 29 within its jurisdiction and to issue bonds to finance or refinance improvements; and WHEREAS, the territory within which assessments may be levied for the CaliforniaFirst PACE program administered by Renew Financial Group LLC shall include all of the unincorporated area within the County's official boundaries; and WHEREAS, the Authority will conduct all assessment proceedings under Chapter 29 for the Programs and issue any bonds issued in connection with the Programs; and WHEREAS, the County will not be responsible for the conduct of any assessment proceedings; the levy of assessments; any required remedial action in the case of delinquencies in such assessment payments; or the issuance, sale, or administration of any bonds issued in connection with the Programs. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County as follows: 5 November 1, 2016 Contra Costa County Board of Supervisors 541 Section 1. This Board of Supervisors hereby finds and declares that properties in the jurisdiction of the County will benefit from the availability of the CaliforniaFirst program within the jurisdiction of the County and, pursuant thereto, the conduct of special assessment proceedings by the Authority pursuant to Chapter 29 and the issuance of bonds to finance or refinance improvements. This resolution shall only authorize the PACE Program administered by Renew Financial Group LLC, known as the CaliforniaFirst Program, to be available within the unincorporated area of Contra Costa County. Other program administrators under the Open PACE program may be made available by the County by adoption of a separate authorizing resolution. Section 2. In Connection with the CaliforniaFirst PACE program, the County hereby consents to the conduct of special assessment proceedings by the Authority pursuant to Chapter 29 on any property within the jurisdiction of the County and the issuance of bonds to finance or refinance Improvements; provided, that The Participating Property Owners, who shall be the legal owners of such property, execute a contract pursuant to Chapter 29 and comply with other applicable provisions of California law in order to accomplish the valid levy of assessment; and 1. The County will not be responsible for the conduct of any assessment proceedings; the levy of assessments; any required remedial action in the case of delinquencies in such assessment payments; or the issuance, sale or administration of any bonds issues in connection with the Programs. 2. Section 3. The following staff persons, together with any other staff persons chosen by the Conservation and Development Director of the County from time to time, are hereby designated as the contact persons for the Authority in connection with the Programs: Jason Crapo, Deputy Director. Section 4. The appropriate officials and staff of the County are hereby authorized and directed to execute and deliver such certificates, requisitions, agreements and related documents as are reasonably required by the Authority to implement the Programs. Section 5. The Board of Supervisors hereby finds that adoption of this Resolution is not a "project" under the California Environmental Quality Act, because the Resolution is a government fiscal activity that does not involve any commitment to a specific project which may result in a potentially significant physical impact on the environment, as contemplated by Title 14, California Code of Regulations, Section 15378(b)(4). Section 6. This Resolution shall take effect immediately upon its adoption. The Clerk of the Board of Supervisors is hereby authorized and directed to transmit a certified copy of this resolution to the Secretary of the Authority at: Secretary of the Board, California Statewide Communities Development Authority, 1400 K Street, Sacramento, CA 95814 Contact: Jason Crapo, 925-674-7722 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: November 1, 2016 Contra Costa County Board of Supervisors 542 November 1, 2016 Contra Costa County Board of Supervisors 543 November 1, 2016 Contra Costa County Board of Supervisors 544 November 1, 2016 Contra Costa County Board of Supervisors 545 November 1, 2016 Contra Costa County Board of Supervisors 546 November 1, 2016 Contra Costa County Board of Supervisors 547 November 1, 2016 Contra Costa County Board of Supervisors 548 November 1, 2016 Contra Costa County Board of Supervisors 549 November 1, 2016 Contra Costa County Board of Supervisors 550 November 1, 2016 Contra Costa County Board of Supervisors 551 November 1, 2016 Contra Costa County Board of Supervisors 552 November 1, 2016 Contra Costa County Board of Supervisors 553 November 1, 2016 Contra Costa County Board of Supervisors 554 November 1, 2016 Contra Costa County Board of Supervisors 555 4BNQMF'JOBODJOH"QQMJDBUJPO "UUBDINFOU" November 1, 2016 Contra Costa County Board of Supervisors 556 **&#.#)( 8>HHHHHHHHH #((#(!**&#.#)(C#-&)-/, ,-#)(IK9IHL>JJ>JHIN ,.8HQ>HI>JHINHL8IO  &# ),(#  (#(()0.#0*,)!,' ,)' )1,3ZĞŶĞǁ&ŝŶĂŶĐŝĂů'ƌŽƵƉ>> *!I) O        (($!,!'& &'*%,!'& 7???CEAGF **&#.#)(  --+,AD3A?@E **&#.#)(. *'(*,1 &'*%,!'& !&$%!$1+!&,!$ ,)*,.33* @AB#, .,.,-- '/ * #.3  .. 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'/-..%."-)& ,-*)(-##&#.3.)-.#- 3'3-& .".2/.#(!."----'(.)(.,.6,#0#(! #((#(! ),&#!#&,)/.-6()(-(.#(!.)." ----'(.&0#!#(-..",)*,.31#&&().)(-.#./. /&./(,(3).",!,'(.),-/,#.3#(-.,/'(.A#(&/#(!6 -*# #&&36.".,'-) (3'),.!!)(.",)*,.3B1"#" .-.",)*,.3),.)1"#" '*,.39 #."@@-#!(./, #."@ )/#@ )%'(6#!(./,. &# ),(#  (#(()0.#0*,)!,' ,)' )1,3ZĞŶĞǁ&ŝŶĂŶĐŝĂů'ƌŽƵƉ>> *!ϳ) O November 1, 2016 Contra Costa County Board of Supervisors 563 4BNQMF'JOBODJOH&TUJNBUF "UUBDINFOU# November 1, 2016 Contra Costa County Board of Supervisors 564 >>:71/B7=<   7</<17<5AB7;/B3 +3@A7=<      @3/B32     &#*) /:74=@<7/ '() &=E3@320G'3<3E7</<17/: >/53 =4       (/D3B67A7</<17<5AB7;/B3B=1=;>/@3E7B6G=C@47</:AA3AA;3<B=<B@/1BF6707BAB/B3;3<B  &:3/A3A33B63/:74=@<7/ '()'3A723<B7/:&@=5@/;/<20==94=@;=@37<4=@;/B7=<  $##% (3>B3;03@   !" !"$( '"# =0/93;/< =AB=4 ;>@=D3;3<BA    •&@=2C1B 7@ (=C@133/B&C;> •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onth, Day, Year  November 1, 2016 Contra Costa County Board of Supervisors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ovember 1, 2016 Contra Costa County Board of Supervisors 566 >>:71/B7=<   7</<17<5AB7;/B3 +3@A7=<      @3/B32     &#*) /:74=@<7/ '() &=E3@320G'3<3E7</<17/: >/53=4 227B7=</: <4=@;/B7=<0=CB)67A7</<17<5 !!" &"  !  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*89C7B55=5>D9C7?F5B>542I1>4 3?>CDBE549>133?B41>35G9D8D85<1GC?6D85)D1D5?61<96?B>91 >I<571<13D9?>2B?E78D E>45BD89C7B55=5>D=ECD259>CD9DED549>D85)E@5B9?B?EBD?6D85?E>DI?6 )13B1=5>D?)D1D5?61<96?B>91@B?F94548?G5F5BD81D13D9?>CD?6?B53<?C545<9>AE5>D 9>1>39>7>CD1<<=5>DC1>4B5<1D544=9>9CDB1D9F5H@5>C5CG9<<259>CD9DED549>D85 CE@5B9?B3?EBD?6D85?E>DI?B1C?D85BG9C5@B?F94542I<1G   *(6.21 H9CD9>7>CDBE=5>DC %($*($$*%*) ))))#$*%$*(**&(%&(*/%-$()%+"(+""/ (,-$/#%(*(#$*)%(%*()+(*/ $)*(+#$*)K.)*$$)*(+#$*)L****&(%&(*/%( November 1, 2016 Contra Costa County Board of Supervisors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ovember 1, 2016 Contra Costa County Board of Supervisors 578 7B55=5>DD?&1ICC5CC=5>D1>49>1>35=@B?F5=5>DC @@<931D9?>  &175 ?6  ?E>DI?>DB1?CD1 B51D54   &#+* *856?<<?G9>71B5D851ED8?B9J54C97>1D?B95C?6D85&B?@5BDI%G>5B $1=5?21;5=1> *.6-%27.*%5.,1&674* I00000000000000000000000000000 DCED8?B9J54)97>1D?BI *.6-%27.*%)&6* 1D5000000000000000000000000000 November 1, 2016 Contra Costa County Board of Supervisors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ovember 1, 2016 Contra Costa County Board of Supervisors 580 ;-.'.7&,* 3+  440.(&7.325*&7*)     !  3827<########"*56.3267.1&7*)   ..#..)#*/)+0*/'**!'*%*./(()#*/../')/#"")'*'./-/'1# 2,#*.#.*"..#..)#*/#-).  ..#..)#*/)+0*/    .2&2(.2,267&001*276&2)67.1&7*))1.2.675&7.9*;4*26*6  '**!'*%*./(()#*/. 2 #-  -'*!',(  */#-#./ ./')/#"")'*'./-/'1# 2,#*.#. +/(                                                                                                                                                                                                                                                                                                       5&2) 37&066*661*27'0.,&7.326      67.1&7*))1.2.675&7.9*;4*26*61&<.2(5*&6*&64539.)*).2*(7.32 (++*(7.9*&63+39*1'*5   237:.7-67&2).2,&2<7-.2,737-*(3275&5<(327&.2*).27-*66*661*273275&(773:-.(-7-.6 ;-.'.7.6&77&(-*)45*4&<1*2763+7-*66*661*27:.00237'*68'/*(773&2<45*4&<1*2745*1.81&2) *(7.32 )6-&00'*5*&):.7-387,.9.2,*++*(773(0&86*...7-*5*3+  November 1, 2016 Contra Costa County Board of Supervisors 581 ;-.'.7&,* 3+  440.(&7.325*&7*)     !  3827<########"*56.3267.1&7*) ..#..)#*/#-).  -*6(-*)80*3+7-*.2&2(.2,267&001*276.6'&6*)327-*+3003:.2,&668147.326  3673+14539*1*276   !4+53273676 •53,5&1*0&7*)**648568&2773*(7.32 '.    •.*2*(35).2,**48568&2773*(7.32 '.. •*6*59*82)*436.748568&2773*(7.32 '...  • 366*6*59*53,5&1 **48568&2773*(7.32 '.9 •35*(03685*;4*26**6*59*((3827 *436.748568&2773*(7.32 '9  •&4.7&0.=*).27*5*6748568&2773*(7.32 '9.    440.(&'0* &;300*&)0.2*0*#   &#+),(#/'+*#-/'$'!/#)0./ #-#!#'1#".#1#* 0.'*#.."3.,-'+- 2.7.&0 &;$*&532300     27*5*675&7*86*)73(&0(80&7*7-*.27*5*67 (31432*273+7-*.2&2(.2,267&001*276  228&0*5(*27&,*&7*%  ;4.5&7.32&7*0(3    *513+66*661*27'0.,&7.326 3#-. % -*228&0*5(*27&,*&7*.6.27*5*67&2)(*57&.237-*5(367639*57-*7*513+7-*66*661*27 '0.,&7.326*;45*66*)&6&5&7* -.6.6237<385.27*5*675&7*  November 1, 2016 Contra Costa County Board of Supervisors 582 INDEMNIFICATION AGREEMENT 1 INDEMNIFICATION AND INSURANCE AGREEMENT BY AND BETWEEN COUNTY of CONTRA COSTA AND RENEW FINANCIAL GROUP LLC This Indemnification and Insurance Agreement (the “Agreement”) is entered into by and between the County of Contra Costa, a political subdivision of the State of California (“County”), and Renew Financial Group LLC, a Delaware limited liability company (the “PACE Administrator”). RECITALS WHEREAS, the California Statewide Communities Development Authority (“Authority”) is a joint exercise of powers authority established pursuant to Chapter 5 of Division 7, Title 1 of the California Government Code; and WHEREAS, the Authority established the CaliforniaFIRST Program (“PACE Program”) to allow the financing of certain renewable energy, energy efficiency and water efficiency improvements that are permanently affixed to real property through the levy of assessments voluntarily agreed to by participating property owners pursuant to Chapter 29 of Division 7 of the Streets and Highways Code (“Chapter 29”) and the issuance of improvement bonds under the Improvement Bond Act of 1915 upon the security of the unpaid assessments; and WHEREAS, the Authority is responsible for the formation, operation and administration of the PACE Program as well as the sale and issuance of any bonds in connection therewith, including the conduct of assessment proceedings, the levy and collection of assessments and any remedial action in the case of such assessment payments, and the offer, sale and administration of any bonds issued by the Authority on behalf of the PACE Program; and WHEREAS, the Authority has entered into a separate operating agreement with the County authorizing it to offer and provide the PACE Program in Contra Costa County; and WHEREAS, the PACE Administrator is an independent contractor of the Authority that markets, administers, and carries out the PACE Program in Contra Costa County on behalf of the Authority. NOW, THERFORE, in consideration of the foregoing recitals and the mutual covenants contained herein, the parties agree as follows: 1. Agreement to Indemnify. To the fullest extent not prohibited by applicable law, the PACE Administrator shall defend, indemnify, protect, save, and hold harmless the County, the County Auditor-Controller, the County Treasurer-Tax Collector, their respective employees, agents, attorneys, officers, divisions, related agencies and entities, affiliates, successors and assigns (collectively and individually the November 1, 2016 Contra Costa County Board of Supervisors 583 INDEMNIFICATION AGREEMENT 2 “Indemnitees”), from and against any and all claims, damages, losses, expenses, fines, penalties, judgments, demands and defense costs (including, without limitation, actual, direct, out-of-pocket costs and expenses and amounts paid in compromise or settlement and reasonable outside legal fees arising from litigation of every nature or liability of any kind or nature including civil, criminal, administrative or investigative) arising out of or in connection with the PACE Program. If requested by any of the Indemnitees, the PACE Administrator will defend any such suits at the sole cost and expense of the PACE Administrator with counsel approved by the Contra Costa County Counsel; provided, that if the Indemnitee does not request the PACE Administrator to defend such suit, then the Indemnitee shall consult with the PACE Administrator regarding the conduct of the defense and shall keep the PACE Administrator apprised of important developments related to the claim. The PACE Administrator’s obligations under this section will exist regardless of concurrent negligence or willful misconduct on the part of any Indemnitee or any other person; provided, however, that the PACE Administrator will not be required to indemnify Indemnitees for the proportion of liability a court determines is attributable to the sole negligence or willful misconduct of the County, its governing body, officers or employees. This indemnity shall apply to all claims and liability regardless of whether any insurance policies of the PACE Administrator, its affiliates or any other parties are applicable thereto. The policy limits of any insurance of the PACE Administrator, its affiliates or other parties are not a limitation upon the obligation of the PACE Administrator including without limitation the amount of indemnification to be provided by the PACE Administrator. This indemnification clause shall survive the termination or expiration of this Agreement. 2. Insurance. The PACE Administrator shall, at no cost or expense to the County and at all times during the operation of the PACE Program , maintain the insurance coverage set forth in Exhibit A to this Agreement. 3. Amendment/Interpretation of this Agreement. This Agreement, including all Exhibits attached hereto, represents the entire understanding of the parties as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing by both of the parties hereto. This Agreement shall not be interpreted for or against any party by reason of the fact that such party may have drafted this Agreement or any of its provisions. 4. Section Headings. Section headings in this Agreement are included for convenience of reference only and shall not constitute a part of this Agreement for any other purpose. 5. Waiver. No waiver of any of the provisions of this Agreement shall be binding unless in the form of a writing signed by the party against whom enforcement is sought, and no such waiver shall operate as a waiver of any other provisions hereof (whether or not similar), nor shall such waiver constitute a continuing waiver. Except as specifically November 1, 2016 Contra Costa County Board of Supervisors 584 INDEMNIFICATION AGREEMENT 3 provided herein, no failure to exercise or any delay in exercising any right or remedy hereunder shall constitute a waiver thereof. 6. Severability and Governing Law. If any provision or portion thereof of this Agreement shall be held by a court of competent jurisdiction to be invalid, void, or otherwise unenforceable, the remaining provisions shall remain enforceable to the fullest extent permitted by law. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of California applicable to contracts made and to be performed in California. 7. Notices. All notices, demands and other communications required or permitted hereunder shall be made in writing and shall be deemed to have been duly given if delivered by hand, against receipt, or mailed certified or registered mail and addressed as follows: If to the PACE Administrator Renew Financial Group LLC 1221 Broadway, 4th Floor Oakland, CA 94612 If to the County: County of Contra Costa Attn: Jason Crapo, Deputy Director Dept. of Conservation and Development 30 Muir Rd. Martinez, CA 94553 8. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original, which together shall constitute the same instrument. 9. Successors and Assigns. This Agreement shall apply to, bind and inure to the benefit of successors in interest of the parties hereto, including heirs, assigns, executors, administrators and all other parties, whether they succeed by operation of law or voluntary acts. 10. No Third-Party Beneficiaries. Nothing in this Agreement shall be construed to create, and the parties do not intend to create, any rights in third parties. 11. Effective Date. This Agreement will be effective as of the date of the signature of County’s representative as indicated below in the County’s signature block. November 1, 2016 Contra Costa County Board of Supervisors 585 INDEMNIFICATION AGREEMENT 4 IN WITNESS HEREOF, the parties hereto duly executed this Agreement as of the date below. “County” County of Contra Costa, a political subdivision of the State of California By_______________________________ Date: _____________________________ “PACE Administrator” Renew Financial Group LLC By_______________________________ Name: Title: Date: _____________________________ November 1, 2016 Contra Costa County Board of Supervisors 586 ATTACHMENT A A-1 EXHIBIT A INSURANCE A. Minimum Scope of Insurance Coverage shall be at least as broad as: 1. The coverage provided by Insurance Services Office Commercial General Liability coverage (“occurrence”) Form Number CG 0001; and 2. The coverage provided by Insurance Services Office Form Number CA 0001 covering Automobile Liability. Coverage shall be included for all owned, non- owned and hired automobiles; and 3. Workers' Compensation insurance as required by the California Labor Code and Employers Liability insurance; and 4. Professional Liability Errors & Omissions for all professional services. There shall be no endorsement reducing the scope of coverage required above unless approved by the County’s Risk Manager. B. Minimum Limits of Insurance PACE Administrator shall maintain limits no less than: 1. Commercial General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit; and 2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage; and 3. Workers' Compensation and Employers Liability: Workers' Compensation limits as required by the California Labor Code and Employers Liability limits of $1,000,000 per accident; and 4. Professional Liability Errors & Omissions $1,000,000 per occurrence/ aggregate limit. November 1, 2016 Contra Costa County Board of Supervisors 587 ATTACHMENT A A-2 C. Deductibles and Self-Insured Retentions PACE Administrator shall maintain the following deductibles on its insurance policies:  Property: $2,500  General Liability: $0  Professional Liability: $250,000 D. Other Insurance Provisions The policies are to contain, or be endorsed to contain, the following provisions: 1. Commercial General Liability and Automobile Liability Coverages a. County of Contra Costa, its officers, employees, agents and contractors are to be covered as additional insureds as respects: Liability arising out of activities performed by or on behalf of, PACE Administrator; products and completed operations of PACE Administrator; premises owned, leased or used by PACE Administrator; and automobiles owned, leased, hired or borrowed by PACE Administrator. The coverage shall contain no special limitations on the scope of protection afforded to County, its officers, employees, agents and contractors. b. PACE Administrator's insurance coverage shall be primary insurance as respects County, its officers, employees, agents and contractors. Any insurance or self- insurance maintained by County, its officers, employees, agents or contractors shall be excess of PACE Administrator's insurance and shall not contribute with it. c. Any failure to comply with reporting provisions of the policies by PACE Administrator shall not affect coverage provided County, its officers, employees, agents, or contractors. d. Coverage shall state that PACE Administrator’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. e. Coverage shall contain a waiver of subrogation in favor of the County, its officers, employees, agents and contractors. 2. Workers’ Compensation and Employers’ Liability Coverage shall contain waiver of subrogation in favor of County of Contra Costa, its officers, employees, agents and contractors. November 1, 2016 Contra Costa County Board of Supervisors 588 ATTACHMENT A A-3 3. All Coverages Each insurance policy required by this AGREEMENT shall be endorsed to state that coverage shall not be suspended, voided, cancelled, or reduced in limits except after thirty (30) days' prior written notice has been given to County, except that ten (10) days’ prior written notice shall apply in the event of cancellation for nonpayment of premium ; provided, that if such endorsement is not commercially available, PACE Administrator agrees to provide County such notice. E. Acceptability of Insurers Insurance is to be placed with insurers acceptable to County's Risk Manager. F. Verification of Coverage PACE Administrator shall furnish County with certificates of insurance and with original endorsements affecting coverage required by this AGREEMENT. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. Proof of insurance shall be either emailed in pdf format to: jason.crapo@dcd.cccounty.us, or mailed to the following postal address or any subsequent address as may be directed in writing by the County Department of Conservation and Development: County of Contra Costa Jason Crapo, Deputy Director Department of Conservation and Development 30 Muir Rd. Martinez, CA 94553 G. Subcontractors PACE Administrator shall include all subcontractors as insureds under its policies or shall obtain separate certificates and endorsements for each subcontractor. November 1, 2016 Contra Costa County Board of Supervisors 589 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a memorandum of understanding containing mutual indemnification language, with Community Financial Resources, Inc. for a financial literacy and money management project for the period of September 1, 2016 through February 15, 2017. FISCAL IMPACT: One hundred percent of the stipend given to families will be funded through Community Financial Resources (CFR). The oversight, monitoring, and instruction to the financial literacy program participants will be integrated into the existing services provided by Community Services Bureau’s staff. No additional county, state, and federal dollars will be utilized to provide these services. BACKGROUND: Community Financial Resources (CFR) and the Employment and Human Services, Community Services Bureau (CSB) will partner to provide a financial literacy program to parents APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6338 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Carolyn Nguyen, Katharine Mason, Cassandra Youngblood C. 54 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:November 1, 2016 Contra Costa County Subject:Community Financial Resources, Inc. Memorandum of Understanding November 1, 2016 Contra Costa County Board of Supervisors 590 BACKGROUND: (CONT'D) enrolled in CSB childcare programs. Bureau staff will provide oversight, monitoring, instruction to the program participants. CFR will provide the monetary incentives such as matching funds for savings accounts. The goal of the program is to strengthen the financial knowledge and capabilities of participants; connect participants with appropriate entry-level financial products and services including bank accounts; help develop more effective money management techniques and credit building habits for participants. CONSEQUENCE OF NEGATIVE ACTION: Community Services Bureau participants could not use the financial literacy and financial products to be provided through this agreement. CHILDREN'S IMPACT STATEMENT: None ATTACHMENTS CFR MOU November 1, 2016 Contra Costa County Board of Supervisors 591 MOU 39-933 Page 1 of 4 Memorandum of Understanding Parties: Contra Costa County (County) and Community Financial Resources (Agency) Background: Community Financial Resources (CFR), a non-profit agency, and Contra Costa County, by and through its Employment and Human Services Department (EHSD), Community Services Bureau (CSB), wish to implement the Family Financial Fitness Program (Program) for parents receiving services from CSB. The Program is designed to incent beneficial money management behaviors, including appropriate financial product usage, and will be delivered by CSB, after training from CFR, to CSB parents through group workshops, events, 1-to-1 coaching, or a combination of all. Funding Source: Annie E. Casey Foundation’s Economic Security program grant. CFR is a grant recipient. CFR and CSB will work jointly to implement the Program to: 1. Strengthen the financial knowledge and capabilities of CSB parents through behavior based incentives. 2. Help CSB parents develop money management techniques, savings habits, establish or improve credit scores/histories, and recognize credit as an asset. 3. Connect CSB parents with appropriate entry-level financial products and services, including accounts at banks, credit unions, and other CFR-sponsored/vetted products. 4. Build the capacity of CSB staff to deliver task-based financial education that promotes beneficial financial behaviors among participants. 5. Evaluate the impact of the consumer education and financial product usage on the households participating in the program. Term of Agreement: September 1, 2016 – February 15, 2017. The incentive awards outlined in this MOU expires January 31, 2017 (unless extended or renewed). Reporting data for the Pilot must be submitted to the respective parties by February 15, 2017. Agency’s Obligations – CFR shall: 1. Provide a budget up to $2,860.00 for client incentives over the full term of this MOU. Cash awards will be deposited onto CFR prepaid debit card accounts established by the parent (alternatives to be provided for parents without social security numbers). The following incentives will be offered: a. Up to $500 for workshop attendance incentives which can be food, amenities, or gift cards. b. Up to $750 for a total of six (6) $125 cash prize drawings to award financial management behaviors documented on the Ticket Tracking Spreadsheet (Attachment A). November 1, 2016 Contra Costa County Board of Supervisors 592 MOU 39-933 Page 2 of 4 i. Beneficial money management behaviors to be awarded must be approved by CFR. ii. Ticket award weights to emphasize the more impactful behaviors, e.g. 1 ticket for X vs 2 tickets for Y vs 3 tickets for Z, must be approved by CFR. c. One $125 prize drawing for parents submitting post-program financial practices surveys by January 31, 2017. A minimum of thirty (30) post-program financial practices surveys must be returned for the drawing to take place. d. Up to $735 to fund the first seven (7) parents with $105 Mini-Matches to open up a Cooperative Center Federal Credit Union (CCFCU) secured credit-builder card. e. Up to $750 to fund the first fifteen (15) parents with $50 bonuses to open and fund CFR Focus Card Savings Account, establish a savings goal, and use an automatic savings trigger for at least three (3) months. 2. Assign a CFR manager to assist CSB in the implementation and support of the Program. 3. Work with CSB to shape the Program for their target audience. 4. Train CSB staff on the Program curriculum, concepts and approach including client activities that reinforce beneficial money management behaviors. 5. Work with CSB to develop appropriate Program marketing and outreach materials. 6. Provide information on CFR sponsored/vetted consumer friendly products, e.g. prepaid debit and secured credit cards, local credit union or community bank accounts, and train CSB staff on effectively integrating these products into the Program to reinforce money management concepts and beneficial behaviors. 7. Meet periodically with CSB to review project implementation and strategize improving program participation and effectiveness. 8. Coordinate the provision of attendance incentives. 9. Provide CSB any utilization data that may be available on CFR-sponsored products. 10. Share evaluation data with CSB to support the documentation of outcomes. 11. Comply with confidentiality requirements as specified in Head Start Performance Standards regulation 45 CFR 1304.41(a)(1). 12. Mutual Indemnification A. CFR shall defend, indemnify and hold harmless County, its officers, employees and agents, from and against any and all liability, loss, expense, or claims for injury or damages arising out of the performance of this Agreement but only in proportion to and to the extent such liability, loss, expense, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of CFR, its officers, agents, or employees. November 1, 2016 Contra Costa County Board of Supervisors 593 MOU 39-933 Page 3 of 4 B. County shall defend, indemnify and hold harmless CFR, its officers, employees and agents, from and against any and all liability, loss, expense, or claims for injury or damages arising out of the performance of this Agreement but only in proportion to and to the extent such liability, loss, expense, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of County, its officers, agents, or employees. 13. All information collected from participants in the Program will be provided anonymously. CFR agrees that it will not disclose the identities of Program participants to third parties. County’s Obligations – CSB shall: 1. Assign one staff person to coordinate the Program and act as primary point of contact for CFR, who will meet monthly with CFR liaison to review program status. 2. Enroll parents in the Program by having them sign-in and complete an enrollment form at the workshops (Attachment B). 3. Document a Program delivery schedule for financial capability coursework, workshops or coaching sessions that will include a goal of working with at least seventy-five (75) unique parents as active participants. 4. Identify and train up to thirty-five (35) CSB staff members to deliver Program components for up to 75 parents enrolled in CSB programs. Publicize the availability of the Program to CSB parents. 5. Engage at least fifty (50) unique parents in beneficial money management behavior tracking system. 6. Help at least forty (40) parents open, fund, and use a bank or credit union account, CFR sponsored prepaid credit card, or secured credit card account through the use of CFR provided consumer education materials. 7. Assess thirty (30) parents’ financial service needs through a baseline financial practices survey provided by CFR. 8. Conduct prize drawings. In order for a prize drawing to take place, at least thirty (30) tickets must be in the pool. a. A ticket can be in one (1) pool only. b. After the prize drawing takes place, all tickets making up that pool must be discarded. 9. Document beneficial behaviors and ticket awards for at least fifty (50) parents participating in the prize drawing and submit electronic versions of CFR’s Ticket Tracker spreadsheet to indicate the number of tickets given. a. Include comments, as appropriate, e.g. set-up and usage of bank or credit union accounts. November 1, 2016 Contra Costa County Board of Supervisors 594 MOU 39-933 Page 4 of 4 10. Compare credit scores for all parents who voluntarily get and qualify for the CCFCU secured credit-builder card. The credit score will be tracked at time of credit application and credit score at the end of the program (can be Credit Karma Vintage Score). The parent’s credit score will go on the Savings Match Agreement authorizing CFR to monitor the change in credit score over time. That form is scanned and emailed to CFR to be stored on a secure server. 11. Collect post-program financial practices surveys from a goal of at least thirty (30) parents. 12. Follow the CFR’s procedures outlined in Part I.1(d) to claim the product incentive award. 13. Retain the records identified in items nine (9) through eleven (11) for three (3) years from the expiration of the terms of agreement. 14. Destroy documents identified in items nine (9) through eleven (11) when its retention period has expired. 15. Cite CFR’s authorship of Program materials appropriately and only use CFR provided materials with CFR’s prior permission. 16. Provide feedback to CFR on its performance. The signatures below have the authority to commit their respective organizations to the terms and conditions of this Memorandum of Understanding. For Community Financial Resources: Lauren Leimbach, Executive Director Lauren@communityfinancialresources.net Date For Contra Costa County Employment & Human Services Department Kathy Gallagher, Executive Director KGallagher@ehsd.cccounty.us Date November 1, 2016 Contra Costa County Board of Supervisors 595 RECOMMENDATION(S): ADOPT Resolution No. 2016/614 authorizing the sale of specified tax-defaulted property at public auction, pursuant to the California Revenue and Taxation Code ("R&T") §3698, as recommended by the Treasurer-Tax Collector. FISCAL IMPACT: There is no impact to the General Fund. All costs will be recovered from the proceeds of the sale. Property or property interests that have been offered for sale at least once and where no acceptable bids have been received at the minimum price, the tax collector may offer that same property or those interests at the same or next scheduled sale at a minimum price that may be less than the amount of defaulted taxes, delinquent and redemption penalties as specified in R&T §3698.5(a)(1). Should the final selling price at public auction be less than the amount as specified in R&T §3698.5(a)(1), proceeds shall be distributed as specified in R&T §4673.1 & R&T §4674 and any remaining balance to satisfy the amounts as specified in R&T §3698.5(a)(1) may be transferred from the Tax Loss Reserve Fund. (R&T § 4703.2(c).) APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Brice Bins, 957-2848 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Brice Bins, Chief Deputy Treasurer-Tax Collector C. 51 To:Board of Supervisors From:Russell Watts, Treasurer-Tax Collector Date:November 1, 2016 Contra Costa County Subject:Sale of Tax-Defaulted Property by the County Tax Collector November 1, 2016 Contra Costa County Board of Supervisors 596 BACKGROUND: The Tax Collector has the authority to sell tax-defaulted property that is subject to the power of sale (R&T §3691). Written approval of the Board of Supervisors (R&T § 3694 and 3698) is required to sell property at public auction (R&T §3692) to the highest bidder at the time and place fixed for sale (R&T §3706) Property that has been tax-defaulted for five or more years and is subject to the Tax Collector's power to sell may be sold. All or any portion of a property may be offered for sale, without regard to its boundaries when it became subject to sale (R&T §3691). The purpose of the sale is to collect unpaid taxes. Offering property for sale achieves this, either by collecting the unpaid taxes from the proceeds of the sale or through redemption by the assessee. Any person or entity, including cities, taxing agencies, revenue districts and the State may purchase property at a public auction (R&T § 3691 and 3705). The only exception to eligible purchasers is the Tax Collector, who conducts the sale, or his/her employees (California Government Code § 1090). If a parcel is redeemed before the close of business on the last business day prior to the date of sale, the power to sell is automatically nullified and the parcel will be withdrawn from the sale. If a parcel is redeemed within 90 days of the scheduled sale, $150 will be collected to reimburse the County for costs incurred in preparing to conduct the sale (R&T § 4112). Where property or property interests have been offered for sale at least once and no acceptable bids therefor have been received at the minimum price, the tax collector may, in his or her discretion and with the approval of the board of supervisors, offer that same property or those interests at the same or next scheduled sale at a minimum price that the tax collector deems appropriate in light of the most current assessed valuation of that property or those interests, or any unique circumstance with respect to that property or those interests. (R&T § 3698.5(c)) Any parcel remaining unsold may be reoffered within a 90-day period and any new parties of interest shall be notified in accordance with R&T §3706. CONSEQUENCE OF NEGATIVE ACTION: If not approved, the Annual Tax Collector's Public Auction will not proceed and property taxes will not be collected. AGENDA ATTACHMENTS Resolution No. 2016/614 Exhibit A MINUTES ATTACHMENTS Signed Resolution No. 2016/614 November 1, 2016 Contra Costa County Board of Supervisors 597 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 11/01/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/614 In The Matter Of the Sale of Tax-Defaulted Property by the County Tax Collector Whereas, the Board, pursuant to §3698 of the Revenue and Taxation code, having been notified by the County Tax Collector of his intent to sell certain tax-defaulted property at public auction and having been provided with a description and minimum purchase price for which each will be sold, and the notice of intended sale of the aforementioned properties be posted or published in accordance with §3702 and §3703 of the California Revenue and Taxation Code. Now, Therefore, Be It Resolved by the Board that the County Tax Collector's proposed sale of tax-defaulted properties listed in Exhibit A attached hereto and made a part hereof, at or above the minimum price indicated is APPROVED pursuant to §3698 of the Revenue and Taxation Code, and the notice of intended sale be posted or published in accordance with §3702 and §3703 of the Revenue and Taxation Code. Contact: Brice Bins, 957-2848 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Brice Bins, Chief Deputy Treasurer-Tax Collector 5 November 1, 2016 Contra Costa County Board of Supervisors 598 November 1, 2016 Contra Costa County Board of Supervisors 599 EXHIBIT "A" ITEM Assessor's Parcel Number (APN)Min.Default #Sales Transfer Transfer State Add'l Rec.Notice Redemp Current Excess Purchaser Name #Assessee Bid Notice Rec.Price Tax (City)Tax (State)Fee Rec. Fee Fee Adv.B4A Title County Contact Dlq. Cost TOTAL Amount Taxes Proceeds Deed # & Date 1 076-481-004-0 13,500 2008-01345 LORETTA A BREEZE 2016-0166269 2 067-221-006-9 8,000 2009-00652 MIGUEL A LOPEZ 2016-0166274 3 WITHDRAWN 4 051-351-017-2 31,900 2010-00001 BYRON PIERCE 2016-0166297 LADORIS HUDSON 5 067-326-006-3 3,400 2010-00518 LORENA MANZO RUIZ 2016-0166300 6 074-421-028-7 45,000 2010-00686 JIM A WALLS 2016-0166302 7 074-424-001-1 18,500 2010-00689 GERALD D REED 2016-0166303 8 076-201-002-3 18,900 2010-00729 DEREK LEE TALBERT 2016-0166304 9 114-184-020-5 86,200 2008-02394 GABRIEL & ROSIO PEREZ 2014-0134869 JESUS PEREZ FERNANDO PENICHE 10 133-494-018-4 21,800 2008-02933 WILLIAM L & LOUISE A ESTES 2014-0134874 11 159-060-037-3 219,900 2008-03265 CHRISTOPHER A ROCKENBAUGH 2014-0134876 12 WITHDRAWN 13 WITHDRAWN 14 505-201-009-6 24,800 2010-01614 ROGER D SCHMIDT 2016-0166311 15 406-021-043-4 20,900 2010-01773 GREGORY E HOLLOWAY 2016-0166399 EUNIQUE D WESLEY CHAZ LONG 16 370-110-019-4 10,900 2006-05040 MMB FIRST MORTGAGE FUND, et al 2013-0200999 17 370-110-020-2 9,500 2007-04871 JANELLE GAGNIER 2013-0201059 18 376-032-044-4 32,000 2010-01918 CHRISTINA A THOMPSON 2016-0166312 19 426-020-027-6 73,700 2006-05551 KAPPY WILLIAM S TRE 2012-0193888 FRANCES SHAFFI GEORGE R & NANCY BRAVANTE TRE GREGORY M & KAREN M VANSANDT MARK S & JUDY A ASKEW TRE THOMAS HAWLEY TRE WANDA E SPATARO DAVID ZELITTI PACIFIC CAPITAL BANK NA CST LASADA HOMES INC CHARLES A & NANCY J COSTANZA 20 096-150-048-5 23,500 2008-05182 LOUIS C LAGRONE 2016-0166271 21 073-082-020-6 40,700 2009-03123 US BANK NATIONAL TRE 2015-0167583 22 087-161-017-6 62,700 2009-03289 ASHARFUN NISHA HAFIZ, TRE 2015-0167587 23 087-253-011-8 25,200 2009-03310 LARRY D & JULIA F MCCARL 2016-0166278 24 089-133-010-2 29,500 2010-02233 CAROL SCHIP 2016-0166313 25 WITHDRAWN 26 087-064-007-5 19,100 2010-02416 FREE CHURCH OF TONGA IN AMERICA 2016-0166315 27 087-194-009-4 13,500 2010-02429 YOLANDA S DAVIS, TRE 2016-0166316 28 549-082-008-0 25,500 1992-03333 ERNEST E CASH III 1998-0165607 29 509-380-012-5 23,400 2003-03346 HERCULES ENTERPRISES INC 2009-0195195 30 534-181-004-1 14,800 2003-03661 JASON ROWLAND 2009-0191747 31 534-181-005-8 14,000 2003-03662 JASON ROWLAND 2009-0191748 32 538-030-002-9 24,200 2004-03890 ARTURO RENTERIA & ELSA TORRES 2012-0193837 33 540-330-018-8 18,700 2004-03977 LANCE LO 2010-0164173 34 550-102-006-8 18,700 2004-04697 LEE LATIMORE 2010-0164177 35 540-320-016-4 12,900 2005-04818 LANCE LING LO 2011-0174159 36 540-320-017-2 9,700 2005-04819 LANCE LING LO 2011-0174160 37 540-320-018-0 13,900 2005-04820 LANCE LING LO 2011-0174161 38 556-121-024-5 10,700 2006-07376 HARRY ABRAHAMS 2012-0193910 39 513-082-022-7 28,600 2007-06983 OSVALDINA LIMA 2013-0201070 40 513-036-019-0 12,800 2007-08552 OSVALDINA LIMA 2013-0201110 41 408-012-048-0 15,800 2009-03996 PAMELAR F KIMBLE 2016-0166279 42 544-341-024-5 83,600 2009-04344 THE PIPER GROUP INC 2016-0166281 43 534-314-028-0 35,000 2009-04634 RALPH & MARILYN WILLIS 2016-0166282 44 540-430-014-6 25,700 2009-04728 WILLIAM IMAFIDON UWOGHIREN 2015-0167613 45 544-161-013-5 52,500 2009-04769 CARLOS TOBARAMAYA 2016-0166283 46 529-080-008-4 6,400 2010-02773 ROBERTO RODRIGUEZ LARA 2016-0166318 MARICELA GOMEZ MURILLO 47 530-230-025-5 10,000 2010-02792 MANUEL AYALA 2016-0166319 48 414-321-010-4 25,500 2010-02939 DONG O K & MEE JA KIM 2016-0166398 49 560-140-007-9 8,900 2010-03232 MARGARET F CORTESE, TRE 2016-0166322 50 561-191-024-0 35,200 2010-03280 MISSIONRICH DEVELOPMENT LLC 2016-0166323 51 513-054-001-5 26,000 2010-03322 JAMES P LEWIS 2016-0166324 52 513-062-009-8 26,700 2010-03325 ANNIE MAE NASH, TRE 2016-0166325 JAMES LIGGONS, TRE 53 529-230-020-8 100,600 2010-03394 ROBERT R LINHART 2016-0166326 MIREN R ALVAREZ 54 534-141-014-9 19,200 2010-03404 CARLOS A TEJADA 2016-0166327 FLOR A ESCOBAR 55 538-341-018-9 19,900 2010-03475 JAMES DUBOSE 2016-0166332 56 538-341-019-7 102,200 2010-03476 ROSE D PITTMAN 2016-0166333 57 544-072-005-9 19,700 2010-03542 ANNIE MAE NASH, TRE 2016-0166334 JAMES LIGGONS, TRE 58 WITHDRAWN 59 549-150-004-6 23,900 2010-03604 CLAUDELL STEPHENS 2016-0166336 60 144-210-065-5 43,800 2010-03964 LEONARD TONG 2016-0166338 61 013-080-007-1 5,600 2009-05633 THOMAS GILL GARRETT 2016-0166284 62 013-120-013-1 5,500 2009-05639 THOMAS GILL GARRETT 2016-0166285 63 413-251-015-9 35,900 2007-11618 JOHN S SAVAGE 2013-0201150 RICHARD W SAVAGE 64 413-240-034-4 22,400 2009-06157 PRINCESS L BROOKS 2016-0166287 65 256-040-021-6 21,400 2009-06749 MORAGA RP DEVELOPMENT LLC 2016-0166289 66 208-551-030-9 48,400 2010-05223 SUNEET PATEL 2016-0166339 67 271-052-008-7 101,900 2010-05682 EDWARD S & RUTH E LEVINSON 2016-0166340 68 037-510-012-0 61,400 2010-05935 LATANYA TENAE GINN 2016-0166342 69 026-050-011-1 20,700 2006-15546 SOSNOWSKI & ASSOCIATES INC 2014-0134802 70 026-050-016-0 19,200 2006-15547 SOSNOWSKI & ASSOCIATES INC 2014-0134803 71 026-050-018-6 26,500 2006-15548 SOSNOWSKI & ASSOCIATES INC 2014-0134804 72 409-021-032-1 23,500 2006-16017 PRIVATE CAPITAL FUND LLC 2012-0194006 73 409-182-019-3 22,200 2006-16125 BILLON ENTERPRISES INC, et al 2012-0194012 74 409-182-020-1 19,900 2006-16126 BILLON ENTERPRISES INC, et al 2012-0194013 75 409-271-005-4 14,300 2006-16162 HILLSLIDE ENTERPRISES INC 2012-0194017 76 409-171-018-8 17,000 2007-17249 BILLION ENTERPRISES INC 2013-0201206 77 419-122-032-8 5,100 2007-17318 SHERRY HOANG 2013-0201213 78 419-122-033-6 5,100 2007-17319 SHERRY HOANG 2013-0201214 79 419-122-035-1 5,100 2007-17321 SHERRY HOANG 2013-0201216 80 419-122-036-9 5,100 2007-17322 SHERRY HOANG 2013-0201217 81 430-122-006-9 21,400 2008-14421 JOHANNES & LAEL STIMMING 2016-0166272 82 430-121-016-9 15,700 2008-14424 RALPH & MARILYN WILLIS 2016-0166273 83 010-190-004-1 20,000 2009-08218 DAVID E BLOOMFIELD 2016-0166290 DEBRA E BLOOMFIELD 84 354-072-018-6 44,800 2009-08480 MIKE ROWLAND 2016-0166291 WITH APPROVAL OF THE BOARD OF SUPERVISORS, BY RESOLUTION 2016/XXX DATED NOVEMBER 1, 2016 THE PROPERTY LISTED BELOW WAS OFFERED FOR SALE AT PUBLIC AUCTION ENDING ON FEBRUARY 21 2017, AND WAS DISPOSED OF AS FOLLOWS: Costs built-in to the Delinquent Costs Page 1 of 3 November 1, 2016 Contra Costa County Board of Supervisors 600 EXHIBIT "A" ITEM Assessor's Parcel Number (APN)Min.Default #Sales Transfer Transfer State Add'l Rec.Notice Redemp Current Excess Purchaser Name #Assessee Bid Notice Rec.Price Tax (City)Tax (State)Fee Rec. Fee Fee Adv.B4A Title County Contact Dlq. Cost TOTAL Amount Taxes Proceeds Deed # & Date WITH APPROVAL OF THE BOARD OF SUPERVISORS, BY RESOLUTION 2016/XXX DATED NOVEMBER 1, 2016 THE PROPERTY LISTED BELOW WAS OFFERED FOR SALE AT PUBLIC AUCTION ENDING ON FEBRUARY 21 2017, AND WAS DISPOSED OF AS FOLLOWS: Costs built-in to the Delinquent Costs LAURA MICHIELI 85 354-142-011-7 22,100 2009-08500 JACQUELYNE CAESAR 2016-0166292 86 354-151-011-5 46,800 2009-08503 MIKE ROWLAND 2016-0166293 LAURA MICHIELI 87 380-180-068-5 66,900 2009-09082 KENT & SALLY MCKAY 2016-0166294 88 WITHDRAWN 89 409-240-029-2 12,400 2009-09896 IRVING STUART 2015-0167657 90 409-240-030-0 13,200 2009-09897 IRVING STUART 2015-0167658 91 018-260-035-3 125,000 2010-06533 FIRST UNITED PENTECOSTAL CH 2016-0166346 92 098-500-005-8 11,800 2010-06672 MOHAMMED & HASINA DAUNISH 2016-0166349 93 095-083-021-6 725,000 2010-06712 LOVE-A-CHILD MISSIONS 2016-0166351 94 095-083-022-4 195,000 2010-06713 LOVE-A-CHILD MINISTRIES 2016-0166352 95 031-091-013-8 formerly 031-091-011-2 43,700 2010-06901 MARINA VENTURES 64 LLC 2016-0166353 96 031-091-012-0 10,700 2010-06902 MARINA VENTURES 64 LLC 2016-0166354 97 032-150-014-2 8,200 2010-06974 JERRY BERKOWITZ 2016-0166355 98 026-050-012-9 30,100 2010-06980 SOSNOWSKI & ASSOCIATES INC 2016-0166356 99 433-020-007-4 56,200 2010-07070 SKYE ALICE MCLAUGHLIN 2016-0166357 100 426-040-072-8 108,600 2010-07129 MYINT HAN 2016-0166358 426-040-073-6 2010-07130 MYINT HAN 2016-0166359 426-040-074-4 2010-07131 MYINT HAN 2016-0166360 426-040-075-1 2010-07132 MYINT HAN 2016-0166361 426-040-076-9 2010-07133 MYINT HAN 2016-0166362 101 409-261-009-8 14,200 2010-07364 FRED URQUHART II 2016-0166366 102 419-123-023-6 49,300 2010-07391 T K HIRAM INVESTMENT LLC 2016-0166368 419-123-024-4 2010-07392 T K HIRAM INVESTMENT LLC 2016-0166369 419-123-025-1 2010-07393 T K HIRAM INVESTMENT LLC 2016-0166370 419-123-026-9 2010-07394 T K HIRAM INVESTMENT LLC 2016-0166371 419-123-027-7 2010-07395 T K HIRAM INVESTMENT LLC 2016-0166372 419-123-028-5 2010-07396 T K HIRAM INVESTMENT LLC 2016-0166373 419-123-029-3 2010-07397 T K HIRAM INVESTMENT LLC 2016-0166374 419-123-032-7 2010-07399 T K HIRAM INVESTMENT LLC 2016-0166375 419-123-033-5 2010-07400 T K HIRAM INVESTMENT LLC 2016-0166376 419-123-034-3 2010-07401 T K HIRAM INVESTMENT LLC 2016-0166377 419-123-035-0 2010-07402 T K HIRAM INVESTMENT LLC 2016-0166378 103 419-142-019-1 16,400 2010-07404 TK HIRAM INVESTMENTS LLC 2016-0166379 419-142-020-9 2010-07405 TK HIRAM INVESTMENTS LLC 2016-0166380 419-142-021-7 2010-07406 TK HIRAM INVESTMENTS LLC 2016-0166381 419-142-022-5 2010-07407 TK HIRAM INVESTMENTS LLC 2016-0166382 104 419-142-023-3 8,200 2010-07408 TRICIA M MARISTELA 2016-0166383 419-142-024-1 2010-07409 TRICIA M MARISTELA 2016-0166384 105 419-142-025-8 53,300 2010-07410 T K HIRAM INVESTMENT LLC 2016-0166385 419-142-026-6 2010-07411 T K HIRAM INVESTMENT LLC 2016-0166386 419-142-027-4 2010-07412 T K HIRAM INVESTMENT LLC 2016-0166387 419-142-028-2 2010-07413 T K HIRAM INVESTMENT LLC 2016-0166388 419-142-029-0 2010-07414 T K HIRAM INVESTMENT LLC 2016-0166389 419-142-030-8 2010-07415 T K HIRAM INVESTMENT LLC 2016-0166390 419-142-031-6 2010-07416 T K HIRAM INVESTMENT LLC 2016-0166391 419-142-032-4 2010-07417 T K HIRAM INVESTMENT LLC 2016-0166392 419-142-033-2 2010-07418 T K HIRAM INVESTMENT LLC 2016-0166393 419-142-034-0 2010-07419 T K HIRAM INVESTMENT LLC 2016-0166394 419-142-035-7 2010-07420 T K HIRAM INVESTMENT LLC 2016-0166395 419-142-036-5 2010-07421 T K HIRAM INVESTMENT LLC 2016-0166396 419-142-037-3 2010-07422 T K HIRAM INVESTMENT LLC 2016-0166397 Page 2 of 3 November 1, 2016 Contra Costa County Board of Supervisors 601 ITEM Assessor's Parcel Number (APN)Min.Default #Sales Transfer Transfer State Add'l Rec.Notice Redemp Current Excess Purchaser Name #Assessee Bid Notice Rec.Price Tax (City)Tax (State)Fee Rec. Fee Fee Adv.B4A Title County Contact Dlq. Cost TOTAL Amount Taxes Proceeds Deed # & Date WITH APPROVAL OF THE BOARD OF SUPERVISORS, BY RESOLUTION xxxx DATED OCTOBER xx, 2015 THE PROPERTY LISTED BELOW WAS OFFERED FOR SALE AT PUBLIC AUCTION ENDING ON MAY xx, 2016, AND WAS DISPOSED OF AS FOLLOWS: Costs built-in to the Delinquent Costs November 1, 2016 Contra Costa County Board of Supervisors 602