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HomeMy WebLinkAboutMINUTES - 10182016 -CALENDAR FOR THE BOARD OF SUPERVISORS CONTRA COSTA COUNTY AND FOR SPECIAL DISTRICTS, AGENCIES, AND AUTHORITIES GOVERNED BY THE BOARD BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET MARTINEZ, CALIFORNIA 94553-1229 CANDACE ANDERSEN, CHAIR, 2ND DISTRICT MARY N. PIEPHO, VICE CHAIR, 3RD DISTRICT JOHN GIOIA, 1ST DISTRICT KAREN MITCHOFF, 4TH DISTRICT FEDERAL D. GLOVER, 5TH DISTRICT DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 335-1900 PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO (2) MINUTES. A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR. The Board of Supervisors respects your time, and every attempt is made to accurately estimate when an item may be heard by the Board. All times specified for items on the Board of Supervisors agenda are approximate. Items may be heard later than indicated depending on the business of the day. Your patience is appreciated. ANNOTATED AGENDA & MINUTES October 18, 2016                  9:00 A.M. Convene and call to order and opening ceremonies. Inspirational Thought- "The world is a book, and those who do not travel read only a page." ~ St. Augustine Present: John Gioia, District I Supervisor; Candace Andersen, District II Supervisor; Mary N. Piepho, District III Supervisor; Karen Mitchoff, District IV Supervisor; Federal D. Glover, District V Supervisor Staff Present:David Twa, County Administrator CONSIDER CONSENT ITEMS (Items listed as C.1 through C.121 on the following agenda) – Items are subject to removal from Consent Calendar by request of any Supervisor or on request for discussion by a member of the public. Items removed from the Consent Calendar will be considered with the Discussion Items.   PRESENTATIONS (5 Minutes Each)   PR.1 PRESENTATION from JetSuiteX regarding their newly established (April 2016) scheduled charter service at the Buchanan Field Airport. (Keith Freitas, Director of Airports)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover PRESENTATION proclaiming October 23-31, 2016 Red Ribbon Week in Contra Costa County. (Supervisor Mitchoff)   PRESENTATION proclaiming October 2016 as Filipino American history month. (Supervisor Glover)   PRESENTATION recognizing the month of October 2016 as Domestic Violence Awareness month. (Supervisor Andersen)   DISCUSSION ITEMS October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 1   D. 1 CONSIDER Consent Items previously removed.    There were no consent items removed for discussion.   D. 2 PUBLIC COMMENT (2 Minutes/Speaker)    Lindsay Skidmore, resident of Lafayette, spoke on concerns about a rumor that the County may not continue to offer Contra Costa County A2 Medical Plan for permanent-intermittant and temporary employees; Gloria Sandoval, Human Services Alliance, spoke on the community benefits of programs in the county that address the needs of traumatized youth. She encouraged the Board to increase funding for the Early and Periodic Screening, Diangnosis, and Treatment (EPDST) Program; Teresa Delano, resident of Oakley, spoke on the ongoing strike by Local 1021 over alleged unfair labor practices Ron Deziel, resident of San Pablo, spoke in opposition to proposition 64, legalization of adult recreational marijuana use, which he believes is flawed (handout attached); Dan Jameyson, SEIU 1021, spoke on worker complaints expressed while the members were striking. He requested the Board investigate issues in the departments after the negotiations finish; Suzy Porter, resident of Pleasant Hill, spoke on the recent Grand Jury report and related matters in regard to children not receiving adequate services due to departmental understaffing and underfunding; Kim Carter-Martinez, Assistant Director SEIU 1021, spoke on the reasons for the 10-day strike, citing reasonable compensation, affordable health care, a safe workplace, and respect from supervising management when the issues are raised; Kellie Smith, said that issue is not the funding in the Employment and Human Services, it is lack of competent management; Thomas Fulton, Northern California Family Center, spoke on the need for better compensation for social workers. He said over the last few years the response rate to reports of child abuse has significantly declined, which may be a result of non-competitive compensation (handout attached).   D. 3 HEARING to consider an appeal of the County Planning Commission’s decision to deny the Development Plan for the proposed construction of a single-family residence on a vacant lot (APN: 572-034-018) on Lawson Road in the unincorporated Kensington area, as recommended by the Conservation and Development Director. (Edward Dean and Darlene Tong, applicants/property owners) (Ruben Hernandez, Conservation and Development) (Continued to October 25, 2016)    CONTINUED to October 25, 2016 at 9:30 a.m.   D. 4 CONSIDER hiring of County retiree Reuben Romero as a temporary County employee for the period October 19, 2016 through January 31, 2017. (Bob Campbell, Auditor-Controller)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D. 5 HEARING to consider adoption of Resolution No. 2016/506 determining the property tax transfer to the East Contra Costa Fire Protection District. (Julie DiMaggio Enea, County Administrator's Office)       CLOSED the public hearing; and ADOPTED Resolution No. 2016/506 as amended today to add language to communicate the Board's intent that should the East Contra Costa Fire Protection District dissolve, the property taxes will remain with a fire protection district.   October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 2  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D. 6 CONSIDER adopting Resolution No. 2016/584 approving the Side Letter between Contra Costa County and the Physicians’ and Dentists’ Organization of Contra Costa regarding adding a voluntary vision plan and health savings account for active employees. (David Twa, County Administrator)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D. 7 CONSIDER adopting Resolution No. 2016/587 approving the Side Letter between Contra Costa County and the Probation Peace Officers Association of Contra Costa County regarding adding a voluntary vision plan and health savings account for active employees. (David Twa, County Administrator)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D. 8 CONSIDER adopting Resolution No. 2016/588 approving the Side Letter between Contra Costa County and AFSCME Local 512 regarding adding a voluntary vision plan and health savings account for active employees. (David Twa, County Administrator)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D. 9 CONSIDER adopting Resolution No. 2016/589 approving the Side Letter between Contra Costa County and SEIU Local 1021, Rank and File Unit and Service Line Supervisors Unit regarding adding a voluntary vision plan and health savings account for active employees. (David Twa, County Administrator)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D.10 CONSIDER adopting Resolution No. 2016/590 approving the Side Letter between Contra Costa County and AFSCME Local 2700 regarding adding a voluntary vision plan and health savings account for active employees. (David Twa, County Administrator)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D.11 CONSIDER adopting Resolution No. 2016/591 approving the Side Letter between Contra Costa County and IFPTE Local 21 regarding adding a voluntary vision plan and health savings account for active employees. (David Twa, County Administrator)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D.12 CONSIDER adopting Resolution No. 2016/592 approving the Side Letter between Contra Costa County and Teamsters Local 856 regarding adding a voluntary vision plan and health savings account for active employees. (David Twa, County Administrator)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D.13 CONSIDER adopting Resolution No. 2016/593 approving the Side Letter between Contra Costa County and Western Council of Engineers regarding adding a voluntary vision plan and health savings account for active employees. (David Twa, County Administrator)      October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 3  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D.14 CONSIDER adopting Resolution No. 2016/586 approving the Side Letter between Contra Costa County and the Deputy District Attorneys’ Association regarding adding a voluntary vision plan and health savings account for active employees. (David Twa, County Administrator)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D.15 CONSIDER adopting Resolution No. 2016/594 approving the Side Letter between Contra Costa County and District Attorney Investigators Association regarding adding a voluntary vision plan for active employees. (David Twa, County Administrator)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D.16 CONSIDER adopting Resolution No. 2016/595 approving the Side Letter between Contra Costa County and Deputy Sheriffs’ Association, Rank and File Unit and Management Unit regarding adding a voluntary vision plan for active employees. (David Twa, County Administrator)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D.17 Acting in its capacity as the governing board of the Contra Costa County Fire Protection District, CONSIDER adopting Resolution No. 2016/596 approving the Side Letter between District and IAFF, Local 1230 regarding adding a voluntary vision plan for active employees. (David Twa, County Administrator)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D.18 CONSIDER adopting Resolution No. 2016/598 approving the Side Letter between the Contra Costa County Fire Protection District and the United Chief Officers Association regarding adding a voluntary vision plan for active employees. (David Twa, County Administrator)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D. 19 CONSIDER adopting Resolution No. 2016/554, which supersedes Resolution No. 2016/448, regarding compensation and benefits for the County Administrator, County Elected and Appointed Department Heads, Management, Exempt, and Unrepresented employees to reflect changes, as recommended by the County Administrator. (David Twa, County Administrator)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D. 20 CONSIDER reports of Board members.    Supervisors Andersen and Mitchoff attended an event commemorating the 50th Anniversary of Medi-Cal in Contra Costa County hosted by the Health Department. Also in attendance were Senator Mark DeSaulnier and retired Senator George Miller.   October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 4 Closed Session A. CONFERENCE WITH LABOR NEGOTIATORS 1. Agency Negotiators: David Twa and Bruce Heid. Employee Organizations: Contra Costa County Employees’ Assn., Local No. 1; Am. Fed., State, County, & Mun. Empl., Locals 512 and 2700; Calif. Nurses Assn.; Service Empl. Int’l Union, Local1021; District Attorney’s Investigators Assn.; Deputy Sheriffs Assn.; United Prof. Firefighters, Local 1230; Physicians’ & Dentists’ Org. of Contra Costa; Western Council of Engineers; United Chief Officers Assn.; Service Empl. Int’l Union United Health Care Workers West; Contra Costa County Defenders Assn.; Probation Peace Officers Assn. of Contra Costa County; Contra Costa County Deputy District Attorneys’ Assn.; and Prof. & Tech. Engineers, Local 21, AFL-CIO; Teamsters Local 856. 2. Agency Negotiators: David Twa. Unrepresented Employees: All unrepresented employees.    There were no announcements from Closed Session.   ADJOURN in memory of Ken Zink, San Pablo Police Officer, Lillie Mae Jones, Richmond resident, and John T. Nejedly, Attorney at Law and Contra Costa Community College District Trustee     Adjourned today's meeting at 12:40 p.m.   CONSENT ITEMS   Road and Transportation   C. 1 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Quincy Engineering, Inc., effective August 1, 2016, to increase the payment limit by $50,000 to a new payment limit of $332,000, for design services for the Canal Road Bridge Replacement Project, Bay Point area. (100% Federal Highway Bridge Program Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 2 APPROVE and AUTHORIZE the Chair of the Board of Supervisors to execute, on behalf of the County, a Utility Relocation Agreement with Delta Diablo, for payment to the County of $34,250 for utility relocation required for County’s Canal Road Bridge Project, as recommended by the Public Works Director, Bay Point area. (100% Delta Diablo funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 3 ADOPT Traffic Resolution No. 2016/4447 to prohibit parking at all times on a portion of Glen Oak    October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 5 C. 3 ADOPT Traffic Resolution No. 2016/4447 to prohibit parking at all times on a portion of Glen Oak Court, as recommended by the Public Works Director, Lafayette area. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Engineering Services   C. 4 ADOPT Resolution No. 2016/544 for a substitute subdivision agreement for subdivision SD87-06844, for a project being developed by Reliez Valley Investors, LLC, as recommended by the Public Works Director, Lafayette area. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 5 APPROVE and AUTHORIZE the Public Works Director or designee to execute, on behalf of the County, an amendment to an agreement with the Town of Moraga for land surveying services, to add right of way services as services that will be provided by the County, and applicable hourly rates, as recommended by the Public Works Director. (100% Town of Moraga Funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 6 ADOPT Resolution No. 2016/565 approving and authorizing the Public Works Director, or designee, to execute the deferred improvement agreement for land use permit LP14-02038, for a project being developed by Robert C. Waal and Sharon R. Waal, as recommended by the Public Works Director, Alamo area. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 7 ADOPT Resolution No. 2016/566 accepting an Offer of Dedication for Roadway Purposes for land use permit LP14-02038, for a project being developed by Robert C. Waal and Sharon R.Waal, as recommended by the Public Works Director, Alamo area. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 8 ADOPT Resolution No. 2016/568 accepting completion of private improvements for the Drainage Improvement Agreement DG13-00071, for a project developed by Toll Land XII L.P., as recommended by the Public Works Director, San Ramon (Dougherty Valley) area. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Special Districts & County Airports   C. 9 APPROVE and AUTHORIZE the Director of Airports or designee to execute, on behalf of the County, a 30-year ground lease between the County, as Lessor, and Gerald Valente and the Jared A. Monez 1994 Trust, as Tenant, for the lease of approximately two acres of real property that is adjacent to 2285 Diamond Boulevard, Concord. (100% Airport Enterprise Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 6  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 10 ADOPT Resolution No. 2016/564 to vacate a Flood Control and Water Conservation District easement in Drainage Area 56 within Williamson Ranch Plaza, a private shopping center, as recommended by the Chief Engineer, Antioch area. (100% Applicant Fees)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 11 AWARD and AUTHORIZE the Public Works Director, or designee, to execute a construction contract with Suarez & Munoz Construction, Inc., in the amount of $310,000 for the Montalvin and MonTara Bay Parks Improvements Project, Denise Drive and 2250 Tara Hills Drive, San Pablo area. (92% Measure WW Funds, 8% General Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 12 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Kluber & Associates, Inc., to extend the term from December 31, 2016 through December 31, 2017, with no change to the original payment limit of $200,000 for landscape architect services, Pleasant Hill area. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 13 APPROVE and AUTHORIZE the Public Works Director, or designee, to waive the total rental fee of $375 plus a $100 deposit for the use of the Rodeo Senior Center by New Horizons Career Development Center on Friday, November 18, 2016, Friday, December 16, 2016 and Saturday, December 17, 2016 from 10:00 a.m. to 6:00 p.m. for the community holiday meals and gift basket giveaway, Rodeo area. (100% General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 14 APPROVE and AUTHORIZE the reconstitution of the Aviation Advisory Committee to (i) delete the member that is from, and nominated by, Diablo Valley College, and (ii) increase the number of members at large, representing the general community, to three; and APPROVE and AUTHORIZE the amended bylaws of the Aviation Advisory Committee, as recommended by the Airports Director. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Claims, Collections & Litigation   C. 15 DENY claims filed by Shaida Behnam, Jilla Behnam-Rahimzadeh, Shala Behnam-Rahimzadeh, Robert Bonavito, Akin Iroko, Auveen Maghsoodnia, Kian Maghsoodnia, Nauder Maghsoodnia, a minor Lisa Mallett, Kendra Sloat and Kim Sloat Jr. and David Swaim.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Statutory Actions   October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 7 C. 16 ACCEPT District III Board member meeting report for August 2016.      AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 17 APPROVE Board meeting minutes for September 2016, as on file with the Office of the Clerk of the Board.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Honors & Proclamations   C. 18 ADOPT Resolution No. 2016/575 proclaiming October 2016 as Domestic Violence Awareness Month, as recommended by Supervisor Andersen.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 19 ADOPT Resolution No. 2016/561 declaring October 16-22, 2016 as California Flood Preparedness Week, as recommended by the Public Works Director, Countywide. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 20 ADOPT Resolution No. 2016/572 proclaiming October 2016 as Filipino American history month, as recommended by Supervisor Glover.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 21 ADOPT Resolution No. 2016/574 proclaiming October 23-31, 2016 as Red Ribbon Week in Contra Costa County, as recommended by Supervisor Mitchoff.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Appointments & Resignations   C. 22 ACCEPT the resignation of Ruth Fernandez, DECLARE a vacancy in the Child Development Early Childhood Education/Local Planning Council seat on the Family and Children's Trust Committee, and DIRECT the Clerk of the Board to post the vacancy, as recommended by the Employment and Human Services Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 23 APPOINT Linus Eukel (Orinda) to the Environmental Organization #3 Alternate seat on the Hazardous Materials Commission, as recommended by the Internal Operations Committee.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 24 ACCEPT resignation of Tess Paoli, DECLARE a vacancy in the District III-Consumer seat on the    October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 8 C. 24 ACCEPT resignation of Tess Paoli, DECLARE a vacancy in the District III-Consumer seat on the Mental Health Commission, and DIRECT the Clerk of the Board to post the vacancy, as recommended by Supervisor Piepho.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 25 APPOINT Lee Ross to the District III Alternate seat on First 5, Contra Costa Children and Families Commission, as recommended by Supervisor Piepho.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 26 APPOINT Loi Bustamante to the Appointee 1 seat on the County Service Area R-10 Citizens Advisory Committee, as recommended by Supervisor Glover.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 27 APPOINT Donna Allen to the District V Representative seat on the Contra Costa County Planning Commission, as recommended by Supervisor Glover.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 28 APPOINT Robert Lilley to the District V Representative seat of the Assessment Appeals Board, as recommended by Supervisor Glover.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Appropriation Adjustments   C. 29 District Attorney (0242): APPROVE Appropriations and Revenue Adjustment No. 5000 authorizing new revenues in the amount of $97,752 from the California State Victim Compensation and Government Claims Board and appropriating it in the District Attorney's Office for the Victim's Compensation Program operating costs for fiscal year 2016/17. (100% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 30 Public Defender (0243): APPROVE Appropriations and Revenue Adjustment No. 5013 authorizing new revenue in the amount of $212,720 from the federal Bureau of Justice Assistance, and appropriating it for expenditures related to a Misdemeanor Early Representation Project, in the Richmond branch Office of the Public Defender. (100% Federal)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 31 CSA P-6 CAB (7629)/Sheriff's Office (0255): APPROVE Appropriations and Revenue Adjustment No. 5014 authorizing new revenue in the amount of $15,500 from County Services Area P-6 Zone funding and appropriating it in the Sheriff's Office (0255) for the purchase of Radar equipment for Discovery Bay. (100% CSA P-6 Zone funding)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III SupervisorOctober 18, 2016 Contra Costa County Board of Supervisors Official Minutes 9  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Personnel Actions   C. 32 ADOPT Position Adjustment Resolution No. 21910 to add one Administrative Analyst (represented) position and cancel one Secretary-Advanced Level (represented) position in the Animal Services Department. (32% User Fees, 31% City Revenue, 37% County)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 33 ADOPT Position Adjustment Resolution No. 21932 to add one Information Systems Project Manager (represented) position in the Employment and Human Services Department. (45% Federal, 45% State, 10% County)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 34 ADOPT Position Adjustment Resolution No. 21933 to add two Social Worker III (represented) positions in the Employment and Human Services Department. (25% Federal, 52% State, 23% County)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 35 ADOPT Position Adjustment Resolution No. 21934 to add one Social Services Program Analyst (represented) position in the Employment and Human Services Department. (42% Federal, 48% State, 10% County)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 36 ADOPT Position Adjustment Resolution No. 21935 to add two Aging and Adult Services Staff Senior Assistant (represented) in the Employment and Human Services Department. (43% Federal, 54% State, and 3% County)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 37 ADOPT Position Adjustment Resolution No. 21967 to add one Deputy County Counsel - Standard - Exempt (unrepresented) position and cancel one Deputy County Counsel Advanced (unrepresented) position in the Office of the County Counsel. (Salary savings)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 38 ADOPT Position Adjustment Resolution No. 21971 to add one Clerk-Senior Level (represented) position and cancel one vacant Medical Transcriber (represented) position in the Health Services Department. (Cost savings)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 39 ADOPT Position Adjustment Resolution No. 21972 to increase the hours of one vacant Community    October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 10 C. 39 ADOPT Position Adjustment Resolution No. 21972 to increase the hours of one vacant Community Health Worker I-Project (represented) position from part time (20/40) to part time (28/40) and decrease the hours of one Community Health Worker II (represented) position and its incumbent from full time to part time (32/40) in the Health Services Department. (Cost savings)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 40 ADOPT Position Adjustment Resolution No. 21973 to increase the hours of one vacant Senior Public Health Nutritionist (represented) position from 32/40 to 40/40 and decrease the hours of one vacant Public Health Nutritionist-Project (represented) position from 40/40 to 30/40 in the Health Services Department. (Cost savings)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 41 ADOPT Position Adjustment Resolution No. 21969 to increase the hours of one Legal Assistant (represented) position from part-time (20/40) to full time (40/40) in the Public Defender's Office. (100% Federal Grant)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 42 ADOPT Resolution No. 2016/569 to abolish 202 positions and layoff employees in the Employment and Human Services Department effective November 30, 2016, resulting from the cancellation of the call center contract between the County and Covered California’s Health Benefits Exchange.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 43 ADOPT Position Adjustment Resolution No. 21974 to add one part time (16/40) and one part time (24/40) Mental Health Clinical Specialist positions (represented) in the Health Services Department. (100% Contra Costa Health Plan Enterprise Fund II)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Grants & Contracts   APPROVE and AUTHORIZE execution of agreements between the County and the following agencies for receipt of fund and/or services:   C. 44 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to accept a grant in the amount of $286,000 from the Contra Costa County Office of Education for the implementation of a Quality Rating and Improvement System for the period July 1, 2016 through June 30, 2017. (No County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 45 APPROVE and AUTHORIZE the Director of Child Support Services, or designee, to execute a contract amendment with Kern County to increase the amount payable to the County by $37,000 to a new payment limit of $137,000 to provide delinquent payment early intervention services, with no change in the term of June 1, 2015 through September 30, 2016. (No County match)     October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 11    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 46 APPROVE and AUTHORIZE the Director of Child Support Services, or designee, to execute a contract with Stanislaus County, to pay this County an amount not to exceed $180,000 to provide delinquent payment early intervention services for the period October 1, 2016 through September 30, 2017. (No County match)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 47 APPROVE and AUTHORIZE the Director of Child Support Services, or designee, to execute a contract with Kern County, to pay this County an amount not to exceed $100,000 to provide delinquent payment early intervention services for the period October 1, 2016 through September 30, 2017. (No County match)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 48 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with the Mt. Diablo Unified School District, to pay the County an amount not to exceed $8,000 for the Outreach Tuberculosis Testing Program for Mt. Diablo Unified School District employees, for the period September 1, 2016 through June 30, 2017. (No County match)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 49 ADOPT Resolution No. 2016/557 authorizing the Sheriff-Coroner, or designee, to apply and accept the California Board of State & Community Corrections, FY 2016-2018 Strengthening Law Enforcement and Community Corrections Grant in an initial amount of $600,000 for support of a proposed two-year program designed to collaborate with non-profit organizations and community members to develop strategies in neighborhoods disproportionately affected by poverty, crime, at-risk or vulnerable populations, and general quality of life issues. (80% State, 20% County In-kind match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 50 APPROVE and AUTHORIZE the County Librarian, or designee, to apply for and accept a grant in the amount of $25,000 from Pacific Library Partnership to provide software enhancements to the Discover & Go, Museum Pass Reservation System, for the period October 1, 2016 through December 31, 2017. (No Library Fund match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 51 ADOPT Resolution No. 2016/558 approving and authorizing the Conservation and Development Director, or designee, to apply for and execute a contract and any and all other documents, pursuant to State guidelines, to accept a grant in an amount not to exceed $165,000 with California Department of Housing and Community Development (HCD) to administer the Housing Related Parks Program for the 2015 Designated Program Year. (100% HCD Housing Related Parks Program grant funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover   October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 12 C. 52 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to apply for and accept grant funding from the U.S. Bank Foundation in an amount not to exceed $10,000 for advice and training of aspiring mid-to-low income entrepreneurs, for the period November 1, 2016 through October 31, 2017. (No County match)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 53 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract containing modified indemnification language with California Department of Community Services and Development, to pay the County an amount not to exceed $1,959,754 to administer Low Income Home Energy Assistance Programs for the period October 1, 2016 through December 31, 2017. (No County match)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 54 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with the Bay Area Air Quality Management District to accept $66,000 for the "Charge!" grant program, to install electric vehicle charging stations at various County buildings, Martinez area. (25% BAAQMD Grant, 30% Measure J, 24% Gas Tax, and 21% Fleet Internal Services Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 55 APPROVE and AUTHORIZE the Public Defender, or designee, to apply for and accept a grant in the amount of $377,657 from the U.S. Department of Justice - Bureau of Justice Assistance to provide a Misdemeanor Early Representation Project for the period October 1, 2016 through October 1, 2018. (100% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 56 APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a contract with the City of Walnut Creek to pay the County an amount not to exceed $132,511 to administer the City's Housing Rehabilitation Loan and Grant Program for the period July 1, 2016 through June 30, 2017. (100% federal funds through the City of Walnut Creek)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 57 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to apply for and accept grant funding in an amount not to exceed $784,747 from the U. S. Department of Justice, Office of Violence Against Women, for the Domestic Violence Homicide Prevention Demonstration Initiative for the period October 1, 2016 through September 30, 2018. (No County match)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 58 APPROVE and AUTHORIZE the Health Services Director, or designee, to submit an application for the Whole Person Care Medi-Cal Waiver Pilot Program and execute a subsequent agreement with State Department of Health Care Services, subject to approval as to form by County Counsel. (No County match)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 13 C. 59 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with the California Department of Public Health, Office of AIDS, effective July 1, 2016, to extend the term from December 31, 2016 through December 31, 2017 and update the HIPAA Business Associate Exhibit, for continuation of the AIDS Medi-Cal Waiver Program. (No County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover APPROVE and AUTHORIZE execution of agreement between the County and the following parties as noted for the purchase of equipment and/or services:   C. 60 APPROVE and AUTHORIZE the Chief Information Officer-Department of Information Technology, or designee, to execute a contract including modified indemnification language with Sirius Computer Solutions, Inc., in an amount not to exceed $150,000 to provide Integrated Database Management System support services as needed by the Department of Information Technology, for the period October 1, 2016 through September 30, 2017. (100% User Fees)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 61 APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Chief Information Officer, Department of Information Technology, a purchase order with TeleManagement Technologies, Inc., in an amount not to exceed $103,923 to provide continuing software maintenance and support of the WinCall and WinBill call accounting systems for the period October 1, 2016 through September 30, 2017. (100% Department User Fees)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 62 APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a contract with AtHoc Inc., in an amount not to exceed $3,800,000 for the provision of proprietary software maintenance for the County's Community Warning System for the period of July 1, 2016 through June 30, 2021. (100% Certified Unified Program Administration funding)       REMOVED from consideration to allow for referral to the Public Protection Committee.   C. 63 APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Public Works Director, a purchase order amendment with Sharp Business Systems, to increase the payment limit by $50,000 to a new payment limit of $149,500 for equipment and print management software, with no change to the original term of March 29, 2013 through March 28, 2018, Countywide. (100% Various Public Works Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 64 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Brown Miller Communications, Inc., in an amount not to exceed $140,000 to assist with strategic planning to implement the Affordable Care Act, for the period September 1, 2016 through August 31, 2017. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 65 APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute    October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 14 C. 65 APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute two contracts with Schiff Hardin LLP for bond disclosure services for the period of July 1, 2016 through June 30, 2019: one contract in an amount not to exceed $70,000 will cover private activity bond, Assessment District and Community Facilities District issues, and the second contract in an amount not to exceed $50,000 will cover Tax Allocation Revenue Bond issues. (100% Special Revenue Funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 66 APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute two contracts with Quint & Thimmig LLP for tax and bond counsel services for the period of July 1, 2016 through June 30, 2019: one contract in an amount not to exceed $500,000 will cover Private Activity Bond, Assessment District and Community Facilities District issues, and the second contract in an amount not to exceed $250,000 will cover Tax Allocation Revenue Bond issues. (100% Special Revenue Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 67 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Denis Mahar, M.D., in an amount not to exceed $1,876,000 to provide cardiology services at Contra Costa Regional Medical Center and Health Centers, for the period October 1, 2016 through September 30, 2019. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 68 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute contracts with local employers in a total amount not to exceed $150,000 per year, to allow partial reimbursement of expenses employers incur to hire and provide training to Workforce Innovation and Opportunity Act on the-job-training clients for the period July 1, 2016 through June 30, 2018. (100% Federal)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 69 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a purchase order with Enterprise Rent-A-Car in an amount not to exceed $188,000 for car and light truck rentals, for the period November 1, 2016 through October 31, 2017, Countywide. (100% General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 70 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with the City of Concord to reimburse the County for actual costs not to exceed $49,900 to provide traffic signal maintenance services to the City, for the period October 1, 2016 through September 30, 2017, Concord area. (100% City of Concord funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 71 APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a    October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 15 C. 71 APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a contract amendment with Dudek, a corporation, to extend the term from August 18, 2017 through February 18, 2018 and increase the payment limit by $43,256 to a new payment limit of $223,801 for services required to prepare the Environmental Impact Report for the Byron Airport General Plan Amendment and Airport Land Use Compatibility Plan update in the Byron area. (100% Mariposa Energy Project Community Benefits Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 72 APPROVE and AUTHORIZE the Purchasing Agent or designee to ratify, on behalf of the Director of Child Support Services, purchase orders with R-Computer and Dell Marketing LP, and third-party lease agreements with IBM Credit, LLC, in a total amount not to exceed $161,750, for the purchase of computer equipment for the period September 1, 2016 through October 1, 2021, Countywide. (66% Federal funds, 34% State funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 73 APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a contract with Redwood Toxicology Laboratory, Inc., in an amount not to exceed $200,000 to provide toxicology screening services for the period September 1, 2016 through August 31, 2018. (100% Client User fees)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 74 APPROVE and AUTHORIZE Sheriff-Coroner, or designee, to execute a contract with 3M Cogent, Inc., in an amount not to exceed, $800,000 for the purchase of Livescan specific hardware, implementation services, and support services for the period from October 18, 2016 through October 17, 2019. (100% Cal-ID funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 75 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Skyline Crest Enterprises, LLC, in an amount not to exceed $153,000 to provide residential board and care services for post medical, surgical, and/or custodial care patients who have been discharged from Contra Costa Regional Medical Center, for the period November 1, 2016 through October 31, 2017. (100% County General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 76 APPROVE and AUTHORIZE the County Administrator, or designee, to execute a contract with HealthRIGHT 360, in an amount not to exceed $419,436 to provide AB 109 Central-East County Reentry Network Management Team services, for the period November 1, 2016 through June 30, 2017. (100% AB 109 Public Safety Realignment)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 77 APPROVE the Kirker Pass Northbound Truck Climbing Lane Project and related actions under the California Environmental Quality Act, and AUTHORIZE the Public Works Director, or designee, to advertise the Project, Concord area. (40% Local Funds, 34% Measure J Funds, 15% Surface Transportation Improvement Program, 11% State Match)      October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 16  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 78 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Ramsell Public Health & Safety, LLC, in an amount not to exceed $106,875 to provide technical support and training for claiming federal reimbursement programs that include Mental Health Medi-Cal administrative activities, for the period July 1, 2016 through June 30, 2017. (100% County General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 79 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Bitfocus, Inc., in an amount not to exceed $254,270 for the implementation, licensing, hosting and support of a Contractor’s Homeless Management Information System, for the period October 18, 2016 through October 17, 2019. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 80 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Sheriff-Coroner, a purchase order with Sam Clar in an amount not to exceed $312,500 for the purchase of office furniture for the remodel of the Office of the Sheriff - Field Operations Bureau. (100% General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 81 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order with General Electric Healthcare, Inc., in an amount not to exceed $200,000 for radiopharmaceutical products at the Contra Costa Regional Medical Center, for the period November 1, 2016 through October 31, 2018. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 82 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order with GroupWare Technology, Inc., in an amount not to exceed $230,000 for UCS/Cisco blade servers and hardware for the period October 1, 2016 through September 30, 2017. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 83 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order amendment with Smith and Nephew, Inc., to increase the payment limit by $500,000 to a new payment limit of $750,000 to procure additional instruments and supplies for the Orthopedic and Gynecologic Departments at the Contra Costa Regional Medical Center, with no change in the term of November 1, 2015 through December 31, 2018. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 84 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Medicus Emergency Room Medicine Services West, LLC, in an amount not to exceed $275,000 to provide temporary physician services for the Emergency Department at Contra Costa Regional Medical Center and Health Centers, for the period August 1, 2016 through July 31, 2017. (100% Hospital Enterprise Fund I)      October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 17    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 85 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Bryan Ristow, M.D., to modify the payment provisions and service plan to increase the levels of service for on-call duties and to include administrative duties at Contra Costa Regional Medical Center and Health Centers, with no change in the payment limit of $1,711,000 and no change in the original term of June 1, 2014 through May 31, 2017. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 86 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Esther Kwon, M.D., in an amount not to exceed $190,000 to provide podiatry services at Contra Costa Regional Medical Center and Health Centers, for the period October 1, 2016 through September 30, 2017. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 87 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Siri Sunderi Cheng, M.D., in an amount not to exceed $1,140,000 to provide otolaryngology services at Contra Costa Regional Medical Center and Health Centers, for the period October 1, 2016 through September 30, 2019. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 88 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with JWG Consulting, LLC, to increase the payment limit by $130,000 to a new payment limit of $700,000 for additional consulting services to the Health Services Department Information Technology Unit on patient financial services, with no change to the term of January 1, 2015 through June 30, 2017. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 89 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Xingbo Sun, M.D., in an amount not to exceed $190,000 to provide podiatry services at Contra Costa Regional Medical Center and Health Centers for the period October 1, 2016 through September 30, 2017. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 90 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Ryann De Souza, MFT, in an amount not to exceed $120,000 to provide Medi-Cal specialty mental health services for the period November 1, 2016 through June 30, 2018. (50% State; 50% Federal)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 91 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with    October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 18 C. 91 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Lincoln, in an amount not to exceed $7,032,087 to provide mental health services for seriously emotionally disturbed students and their families for the period July 1, 2016 through June 30, 2017, with a six-month automatic extension through December 31, 2017 in an amount not to exceed $3,516,043. (49% Federal Financial Participation; 41% County Mental Health Realignment; 8% Mental Health Services Act; 2% Pittsburg Unified School District Grant)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 92 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Employment and Human Services Department, a purchase order with Carahsoft Technology Corp., and a software subscription agreement with DocuSign, Inc., in an amount not to exceed $233,096 for the purchase of software and services for the period October 28, 2016 through October 27, 2019. (10% County; 45% State; $45% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 93 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with A.K. Bhattacharyya, M.D., Inc., in an amount not to exceed $270,000 to provide neurology services to Contra Costa Health Plan members, for the period October 1, 2016 through September 30, 2018. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 94 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Cardionet, LLC, effective July 1, 2016, to increase the payment limit by $40,000 to a new payment limit of $135,000 to provide additional cardiac monitoring services for Contra Costa Regional Medical Center patients, with no change in the original term of November 1, 2015 through October 31, 2016. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 95 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Sassan Falsafi, M.D. (dba Lamorinda ENT, Face & Neck Surgery, Inc.), in an amount not to exceed $800,000 to provide otolaryngology services for Contra Costa Health Plan members for the period October 1, 2016 through September 30, 2018. (100% Contra Costa Health Plan Enterprise Fund II)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 96 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with The Latina Center in an amount not to exceed $105,403 to provide prevention and early intervention services to Latino parents and caregivers in West County for the period July 1, 2016 through June 30, 2017, with a six-month automatic extension through December 31, 2017 in an amount not to exceed $52,701. (100% Mental Health Services Act)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 97 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with    October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 19 C. 97 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Anka Behavioral Health, Inc., in an amount not to exceed $3,253,485 to provide community services, support programs and residential mental health services for the period July 1, 2016 through June 30, 2017, with a six-month automatic extension through December 31, 2017 in an amount not to exceed $1,626,742. (58% Mental Health Realignment; 42% Medi-Cal and Federal Financial Participation)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 98 APPROVE and AUTHORIZE the District Attorney, or designee, to execute an agreement, including modified indemnification language, with the United States Holocaust Memorial Museum in an amount not to exceed $3,000 to provide a training program for members of the District Attorney's office entitled: "Law, Justice, and the Holocaust: How the Courts Failed Germany". (100% General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 99 APPROVE and AUTHORIZE the District Attorney, or designee, to execute the an agreement with the California Employment Development Department in an amount not to exceed $2,800 for access to the Office of Technology Services (OTECH) secure file transfer service. (100% General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other Actions   C.100 APPROVE the Olympic Corridor Trail Connector Study and AUTHORIZE staff to seek funding for detailed project planning, design, implementation, with subsequent Board approval as appropriate, as recommended by the Conservation and Development Director. (50% Road Fund, 50% Measure J funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.101 APPROVE and AUTHORIZE the Conservation and Development Department to initiate a General Plan Amendment study to consider amending the Transportation and Circulation Element, Roadway Network Plan, to reduce the width of Camino Tassajara from six lanes to four lanes between Windemere Parkway and the County line and highlight a "Special Planning Area" in the vicinity of the proposed TriLink and Vasco Road - Byron Highway Connector projects, and add a policy to the Land Use Element addressing the Special Planning Area (County File #GP16-0006). (50% Measure J Return to Source Funds, 50% Local Road Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.102 ADOPT Resolution No. 2016/570 approving the Side Letter between the County and Teamsters Local 856, to modify Section 54.2.D of the Memorandum of Understanding confirming continuance of an existing twelve dollar ($12) shift differential. (David Twa, County Administrator)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.103 APPROVE amendments to the List of Designated Positions of the Office of the Sheriff’s Conflict of Interest Code, as recommended by the County Counsel.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 20  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.104 APPROVE amendments to the List of Designated Positions of the County Administrator's Office Conflict of Interest Code, as recommended by the County Counsel.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.105 APPROVE amendments to the List of Designated Positions of the Central Contra Costa Sanitary District’s Conflict of Interest Code, as recommended by the County Counsel.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.106 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to submit to the California Department of Community Services and Development the Contra Costa County Economic Opportunity Council's 2016-17 Strategic Plan to ameliorate poverty and increase self-sufficiency efforts for impacted Contra Costa County residents. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.107 APPROVE amendments to the List of Designated Positions of the Tri Delta Transit’s Conflict of Interest Code, as recommended by the County Counsel.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.108 APPROVE and AUTHORIZE the Conservation and Development Department to initiate a General Plan Amendment study to consider changing the General Plan land use designation from "Office" to "Multiple-Family Residential – Medium Density" for one undeveloped parcel, Assessor's Parcel No. 125-120-017, located at 214 Center Avenue, Pacheco area (County File #GP16-0007). (100% Applicant fees)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.109 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with the Regents of the University of California, on behalf of the University of California, Davis Health System, to extend the term from July 1, 2016 through June 30, 2021, to continue providing medical students continuous training and clinical experience at Contra Costa Regional Medical Center and Contra Costa Health Centers. (Non-financial agreement)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.110 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute an unpaid student training agreement with Planned Parenthood Shasta Diablo, Inc. (dba Planned Parenthood Northern California), to provide supervised field instruction to family medicine residency students at Contra Costa Regional Medical Center and Health Centers, for the period July 1, 2016 through June 30, 2017. (Non-financial agreement)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 21 C.111 DECLARE as surplus and AUTHORIZE the Purchasing Agent, or designee, to dispose of fully depreciated vehicles and equipment no longer needed for public use, as recommended by the Public Works Director, Countywide. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.112 ADOPT Resolution No. 2016/559 approving the issuance of Multifamily Housing Revenue Bonds by the California Municipal Finance Authority in an amount not to exceed $43,000,000 to finance the acquisition and rehabilitation of Deliverance Temple Apartments located at 4312 Potrero Avenue, Richmond, and authorize other related actions, as recommended by the Conservation and Development Director. (100% Special Revenue Funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.113 ADOPT Resolution No. 2016/560 approving the issuance of Multifamily Housing Revenue Bonds by the California Municipal Finance Authority in an amount not to exceed $40,000,000 to finance the acquisition and rehabilitation of Monterey Pines Apartments located at 680 37th Street, Richmond, and AUTHORIZE other related actions, as recommended by the Conservation and Development Director. (100% Special Revenue Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.114 RECEIVE the 2015 Annual Report for the Iron Horse Corridor Committee, as recommended by the Public Works Director, Concord, Pleasant Hill, Walnut Creek, Alamo, Danville, and San Ramon (Dougherty Valley) areas. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.115 APPROVE and AUTHORIZE the Auditor-Controller to issue a refund of overpayment of documentary transfer tax totaling $1,324.95 to specified parties, as recommended by the Clerk-Recorder. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.116 ACCEPT a status report from the District Attorney and the Employment and Human Services Director on Public Assistance Fraud investigation and prosecution efforts within the County, as recommended by the Public Protection Committee. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.117 APPROVE the recommendation from the Public Protection Committee to establish an Office of Reentry and Justice within the County Administrator's Office as a pilot project, as recommended by the County Administrator.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.118 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a non-financial    October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 22 C.118 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a non-financial agreement containing modified indemnification language, with The Regents of the University of California for its University of California San Francisco campus, to collect data on palliative care service at Costa Regional Medical Center and Contra Costa Health Centers, for the period September 1, 2016 through August 31, 2018. (Non-financial agreement)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.119 APPROVE the medical staff appointments and reappointments, additional privileges, department change request, medical staff advancement, and updated Family Medicine privilege as recommended by the Medical Staff Executive Committee, at their September 19th meeting, and by the Health Services Director.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.120 APPROVE and AUTHORIZE comments to the California Environmental Protection Agency, Office of Environmental Health and Hazard Assessment on the draft CalEnviroScreen 3.0 that would change the definition of "disadvantaged communities" and affect access to Greenhouse Gas Reduction Funds, as recommended by the Conservation and Development Director. (Potential loss of funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C.121 RATIFY the approval of the County Administrator, which approved and authorized the Health Services Department to host an estimated 225 guests at the County’s Contra Costa 2020 Learning Session 2 event held on October 11 - 12, 2016 and included departmental staff time with total expenditures over $2,500. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover   GENERAL INFORMATION The Board meets in all its capacities pursuant to Ordinance Code Section 24-2.402, including as the Housing Authority and the Successor Agency to the Redevelopment Agency. Persons who wish to address the Board should complete the form provided for that purpose and furnish a copy of any written statement to the Clerk. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the Clerk of the Board to a majority of the members of the Board of Supervisors less than 72 hours prior to that meeting are available for public inspection at 651 Pine Street, First Floor, Room 106, Martinez, CA 94553, during normal business hours. All matters listed under CONSENT ITEMS are considered by the Board to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the time the Board votes on the motion to adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments from those persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Supervisors can be submitted to the office of the Clerk of the Board via mail: Board of Supervisors, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913. The County will provide reasonable accommodations for persons with disabilities planning to attend Board meetings October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 23 who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk, Room 106. Copies of recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make the necessary arrangements. Forms are available to anyone desiring to submit an inspirational thought nomination for inclusion on the Board Agenda. Forms may be obtained at the Office of the County Administrator or Office of the Clerk of the Board, 651 Pine Street, Martinez, California. Applications for personal subscriptions to the weekly Board Agenda may be obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The weekly agenda may also be viewed on the County’s Internet Web Page: www.co.contra-costa.ca.us STANDING COMMITTEES The Airport Committee (Supervisors Karen Mitchoff and Mary N. Piepho) meets quarterly on the fourth Monday of the month at 12:30 p.m. at Director of Airports Office, 550 Sally Ride Drive, Concord. The Family and Human Services Committee (Supervisors Candace Andersen and Federal D. Glover) meets on the first Monday of the month at 1:00 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Finance Committee (Supervisors Federal D. Glover and John Gioia) meets on the second Monday of the month at 1:30 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Hiring Outreach Oversight Committee (Supervisors John Gioia and Federal Glover) To be determined The Internal Operations Committee (Supervisors Candace Andersen and Karen Mitchoff) meets on the second Monday of the month at 9:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Legislation Committee (Supervisors Karen Mitchoff and Mary N. Piepho) meets on the first Thursday of the month at 11:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Public Protection Committee (Supervisors John Gioia and Federal D. Glover) meets on the second Monday of the month at 11:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Transportation, Water & Infrastructure Committee (Supervisors Candace Andersen and Mary N. Piepho) meets on the first Thursday of the month at 1:30 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. Ad Hoc on Sustainability Committee October 24, 2016 4:00 p.m.See above Airports Committee December 28, 2016 1:30 p.m. See above Family & Human Services Committee November 14, 2016 1:00 p.m. See above Finance Committee November 10, 2016 10:30 a.m.See above Hiring Outreach Oversight Committee December 12, 2016 9:00 a.m.See above Internal Operations Committee October 24, 2016 11:00 a.m. See above Legislation Committee October 25, 2016 Special Meeting 2:00 p.m. See above Public Protection Committee October 24, 2016 9:00 a.m. See above Transportation, Water & Infrastructure Committee November 10, 2016 1:00 p.m. See above October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 24 PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO (2) MINUTES A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings. Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order): Contra Costa County has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings: AB Assembly Bill ABAG Association of Bay Area Governments ACA Assembly Constitutional Amendment ADA Americans with Disabilities Act of 1990 AFSCME American Federation of State County and Municipal Employees AICP American Institute of Certified Planners AIDS Acquired Immunodeficiency Syndrome ALUC Airport Land Use Commission AOD Alcohol and Other Drugs ARRA American Recovery & Reinvestment Act of 2009 BAAQMD Bay Area Air Quality Management District BART Bay Area Rapid Transit District BayRICS Bay Area Regional Interoperable Communications System BCDC Bay Conservation & Development Commission BGO Better Government Ordinance BOS Board of Supervisors CALTRANS California Department of Transportation CalWIN California Works Information Network CalWORKS California Work Opportunity and Responsibility to Kids CAER Community Awareness Emergency Response CAO County Administrative Officer or Office CCCPFD (ConFire) Contra Costa County Fire Protection District CCHP Contra Costa Health Plan CCTA Contra Costa Transportation Authority CCRMC Contra Costa Regional Medical Center CCWD Contra Costa Water District CDBG Community Development Block Grant CFDA Catalog of Federal Domestic Assistance CEQA California Environmental Quality Act CIO Chief Information Officer COLA Cost of living adjustment ConFire (CCCFPD) Contra Costa County Fire Protection District CPA Certified Public Accountant CPI Consumer Price Index CSA County Service Area CSAC California State Association of CountiesOctober 18, 2016 Contra Costa County Board of Supervisors Official Minutes 25 CSAC California State Association of Counties CTC California Transportation Commission dba doing business as DSRIP Delivery System Reform Incentive Program EBMUD East Bay Municipal Utility District ECCFPD East Contra Costa Fire Protection District EIR Environmental Impact Report EIS Environmental Impact Statement EMCC Emergency Medical Care Committee EMS Emergency Medical Services EPSDT Early State Periodic Screening, Diagnosis and Treatment Program (Mental Health) et al. et alii (and others) FAA Federal Aviation Administration FEMA Federal Emergency Management Agency F&HS Family and Human Services Committee First 5 First Five Children and Families Commission (Proposition 10) FTE Full Time Equivalent FY Fiscal Year GHAD Geologic Hazard Abatement District GIS Geographic Information System HCD (State Dept of) Housing & Community Development HHS (State Dept of ) Health and Human Services HIPAA Health Insurance Portability and Accountability Act HIV Human Immunodeficiency Syndrome HOV High Occupancy Vehicle HR Human Resources HUD United States Department of Housing and Urban Development IHSS In-Home Supportive Services Inc. Incorporated IOC Internal Operations Committee ISO Industrial Safety Ordinance JPA Joint (exercise of) Powers Authority or Agreement Lamorinda Lafayette-Moraga-Orinda Area LAFCo Local Agency Formation Commission LLC Limited Liability Company LLP Limited Liability Partnership Local 1 Public Employees Union Local 1 LVN Licensed Vocational Nurse MAC Municipal Advisory Council MBE Minority Business Enterprise M.D. Medical Doctor M.F.T. Marriage and Family Therapist MIS Management Information System MOE Maintenance of Effort MOU Memorandum of Understanding MTC Metropolitan Transportation Commission NACo National Association of Counties NEPA National Environmental Policy Act OB-GYN Obstetrics and Gynecology O.D. Doctor of Optometry OES-EOC Office of Emergency Services-Emergency Operations Center OPEB Other Post Employment Benefits OSHA Occupational Safety and Health Administration PARS Public Agencies Retirement Services PEPRA Public Employees Pension Reform Act October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 26 Psy.D. Doctor of Psychology RDA Redevelopment Agency RFI Request For Information RFP Request For Proposal RFQ Request For Qualifications RN Registered Nurse SB Senate Bill SBE Small Business Enterprise SEIU Service Employees International Union SUASI Super Urban Area Security Initiative SWAT Southwest Area Transportation Committee TRANSPAC Transportation Partnership & Cooperation (Central) TRANSPLAN Transportation Planning Committee (East County) TRE or TTE Trustee TWIC Transportation, Water and Infrastructure Committee UASI Urban Area Security Initiative VA Department of Veterans Affairs vs. versus (against) WAN Wide Area Network WBE Women Business Enterprise WCCTAC West Contra Costa Transportation Advisory Committee October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 27 RECOMMENDATION(S): ACCEPT presentation from JetSuiteX regarding their newly established (April 2016) scheduled charter service at the Buchanan Field Airport (District IV). FISCAL IMPACT: There is no impact on the County General Fund. The Airport Enterprise Fund receives rent and increased fuel flowage fees from the JetSuiteX business activity. The County General Fund does realize sales tax and other revenues. BACKGROUND: On March 1, 2016, the Board of Supervisors authorized the County to enter into a property rental agreement with Delux Public Charter, LLC, dba JetSuiteX (JetSuiteX) to base their new scheduled charter service at Buchanan Field Airport. JetSuiteX started offering their new scheduled charter service at Buchanan Field Airport to Burbank and Las Vegas in April 2016. The company uses quiet, modified Embraer 135 jets that offer a maximum of 30 seats available per flight, which provide passengers with an upscale cabin experience. This presentation provides an update of their new business venture. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Beth Lee, (925) 681-4200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: PR.1 To:Board of Supervisors From:Keith Freitas, Airports Director Date:October 18, 2016 Contra Costa County Subject:JetSuiteX Presentation about their Scheduled Charter Service at Buchanan Field Airport (District IV) October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 28 CONSEQUENCE OF NEGATIVE ACTION: Not Applicable ATTACHMENTS JetSuiteX Presentation October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 29 CONFIDENTIAL: SUBJECT TO NDAOctober 18, 2016Contra Costa County Board of Supervisors Official Minutes30 1Routes1CONFIDENTIAL: SUBJECT TO NDA82 “Semi-Private” Flights Per Week to Six Cities and GrowingOctober 18, 2016Contra Costa County Board of Supervisors Official Minutes31 2JetSuiteX Airport and Boarding Experience2JetSuiteX has exclusive private terminals where only JetSuiteX passengers are allowed entrance, and can sit and relax before their flightFeatures of JetSuiteX Terminals and Photos of Actual FacilitiesBaggage ServiceAt the conclusion of every JetSuiteX flight, baggage is handed to customers planeside. Customers are able to reach their car and be on their way within 10 minutes of landingPersonalized Customer ServiceJetSuiteX offers access to a guest services call center that is available almost 24 hours a day. Similar to a private jet charter service, the center offers the most personalized customer experience for every part of the flightArrive at the Gate Just 20 Minutes Prior to DepartureOctober 18, 2016Contra Costa County Board of Supervisors Official Minutes32 3JetSuiteX In-Flight Experience3A typical regional jet ratio between flight attedant and passengers is 1:50. However, JetSuiteX aircraft are configured for only 30 passengers, bringing that ratio down and creating a personalized experience through private aviation-trained flight attendantsJetSuiteX Cabin Outfitted with Private Jet-like InteriorFlight attendant ServiceLeather seatsBusiness class legroomRedesigned InteriorNo overhead storage binsExtra soundproofingTrained in private aviation serviceFlight Attendant to Passenger Ratio 1:30Free Wifi on boardPower outlets at every seatComplimentary gourmet snacks, spirits, wine, coffee, beerPassengers Earn True Blue Points for Use on Jet BlueOctober 18, 2016Contra Costa County Board of Supervisors Official Minutes33 4JetSuiteX Customers are Highly Satisfied with Product4Net Promoter Scores, Industry Averages Compared to JetSuiteXSource: Satmetrix27161828283031353535373738393939394244454758900 102030405060708090100Internet ServiceCable/Satellite TV ServiceTravel WebsitesHealth InsuranceDrug Store/PharmaciesSoftware & AppsCellular Phone ServiceLife InsuranceShipping ServicesBankingAirlinesCredit CardsLaptop ComputersSmarphonesGrocery/SupermarketsHotelsOnline EntertainmentOnline ShoppingHome/Contents InsuranceAuto InsuranceBrokerage/InvestmentsTablet ComputersDepartment/Specialty StoreJetSuiteXOctober 18, 2016Contra Costa County Board of Supervisors Official Minutes34 5Selected Press Commentary5JetSuite X has been well-received by customers and media outlets alikeCONFIDENTIAL: SUBJECT TO NDASource: Public News Sources“Alex Wilcox is a JetBlue foundingexecutive…the guy’s a legend inthe industry.”-- Neil Cavuto Fox Business, May 26, 2016“…passengers won’t have to wade throughlong lines at the main terminal…instead ofhundreds of passengers going to dozens offlights at the main terminal, it’s 30passengers going out on one flight in theprivate terminal.”-- Las Vegas Review-Journal, May 18, 2016“JetSuiteX aims to make charter jettravel a whole lot more accessible.”-- Robb Report, April 13, 2016“Using these smaller 30 seat airplanes and connectingunserved or underserved airports is an interesting wayof trying to create an airline. Hubs are saturated, andbusiness travelers are looking for ways to make theirbusiness travel less stressful…when I look attimetables from the ’60s and ’70s, there are a lot ofroutes nationwide that are no longer served.”-- Henry Harteveldt, former executive at Continental Airlines, in Forbes April 5, 2016“One look at the JetSuite X fleet andyou might think its private jets arereserved for A-list celebrities.”-- KCRA, April 19, 2016“…promises upscale interiors andamenities at an affordable price.”-- L.A. Business Journal, April 20, 2016“JetSuite X provides many of the comfortsusually associated with private jet travelbut for the price of a traditional airlineseat.”-- Corporate Jet Investor, May 19, 2016“Flying in a private jet is usually reservedfor billionaires, rockstars and politicians.However, a private chartering companyis about to change all that by offeringtravelers a seat on “everybody’s privatejet” at an affordable price..”-- NextShark, April 15, 2016October 18, 2016Contra Costa County Board of Supervisors Official Minutes35 6Dedicated Agency Help Desk6CONFIDENTIAL: SUBJECT TO NDA1-800-999-9999Agency SupportYour JetSuiteX Sales TeamMaria DempseySales ManagerMaria.Dempsey@jetsuite.com949-892-4288October 18, 2016Contra Costa County Board of Supervisors Official Minutes36 RECOMMENDATION(S): APPROVE and AUTHORIZE the extension of County retiree Reuben Romero as a temporary County employee effective October 19, 2016 through January 31 , 2017. FISCAL IMPACT: Salary costs are included within the Department's operating budget. Total approximate cost for the requested period is $6,000. BACKGROUND: On March 8, 2016, the Board approved waiving the 180 day "sit out" period for Reuben Romero, former Supervising Accountant in the Office of the Auditor-Controller's Property tax division and hiring as a temporary County employee from March 14 through September 30, 2016 for (2) two days a week for approximately six (6) hours each day. Mr. Romero was assigned to provide training to the new professional staff and to oversee the development and update of all the written procedures. Due to the complexity and the timing an additional three (3) months is required to complete the training and documentation for the processing of annexations and countywide apportionment factors, which are pivotal tasks for determining the percentage of property tax received by local jurisdictions. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elizabeth Verigin, 925-335-8603 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Lisa Lopez, Assistant Director of Human Resources D. 4 To:Board of Supervisors From:Robert Campbell, Auditor-Controller Date:October 18, 2016 Contra Costa County Subject:Extend R. Romero as a Temporary Retiree in the Auditor-Controller's Office October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 37 CONSEQUENCE OF NEGATIVE ACTION: Inability to hire Mr. Rueben could result in delayed property tax calculations and the proper written documentation necessary for future staff. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 38 RECOMMENDATION(S): OPEN the public hearing on the adoption of Resolution No. 2016/506 determining to transfer to the East Contra Costa Fire Protection District (ECCFPD) that portion of the County’s property tax base and increment that was previously allocated to the Byron-Bethany Irrigation District (BBID) from Tax Rate Areas 60043, 60047, 60048, 60050, 60055, and 60056 (Subject Territory) within the Discovery Bay Community Services District (TODB). 1. RECEIVE and CONSIDER all written and oral objections or protests to the property tax transfer, and CLOSE the public hearing. 2. CONSIDER whether to adopt, revise, change, reduce, increase, or modify any portion of the resolution.3. FIND that:4. County revenues are available for this purpose.A. The transfer will not result in any increase in the ratio between the amount of revenues of the County that are generated by regulatory licenses, use charges, user fees, or assessments and the amount of County revenues used to finance services provided by the County. B. The transfer will not impair the County’s ability to provide existing services.C. The transfer will not result in a reduction of property tax revenues to school entities.D. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Julie DiMaggio Enea (925) 335-1077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D. 5 To:Board of Supervisors From:David Twa, County Administrator Date:October 18, 2016 Contra Costa County Subject:HEARING TO CONSIDER ADOPTION OF RESOLUTION ON PROPERTY TAX TRANSFER TO THE EAST CONTRA COSTA FIRE PROTECTION DISTRICT October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 39 RECOMMENDATION(S): (CONT'D) > APPROVE and ADOPT Resolution No. 2016/506 determining to transfer to the ECCFPD that portion of the County’s property tax base and increment that was previously allocated to the BBID from the Subject Territory. 5. APPROVE and AUTHORIZE the County Administrator or designee to execute the Property Tax Exchange Agreement (attached for reference) with the ECCFPD. 6. REQUEST the Auditor-Controller to track separately the amounts that are being transferred to the ECCFPD, in the event that the property tax transfer should someday be terminated. 7. FISCAL IMPACT: No net impact to the County. If approved, Resolution No. 2016/506 will transfer approximately $732,000 in ad valorem property taxes (base tax and increment) annually from the County to the ECCFPD, beginning with fiscal year 2017/18. The property tax base and increment are associated with six tax rate areas (Subject Territory) within the TODB that were recently detached from the BBID (Contra Costa LAFCo Application 16-02). With the exception of two small parcels owned by BBID, the detachment reallocated BBID’s property tax base and increment from the Subject Territory to Contra Costa County, and enables the County to pass those revenues through to the ECCFPD with no impact to County fees or services. BACKGROUND: On August 10, 2016, the Contra Costa Local Agency Formation Commission (LAFCo) approved County Application No. 16-02, detaching from BBID the Subject Territory, comprising approximately 480 acres, where the boundaries of the TODB and BBID overlap, and approving the reallocation of the associated property tax base and increment to Contra Costa County. LAFCO also excluded from the areas to be detached two parcels in the TODB that are owned by BBID and detached those two parcels from the TODB. Both BBID and TODB had previously been paid to provide water service to the residents of the overlapping areas, either by property tax allocation or fees. In 1993 and again in 2014, the LAFCo recommended detachment of the overlap areas from BBID because BBID had never provided water to the TODB residents and, given the incompatibility of the two water systems, it was unlikely that BBID ever would provide water to TODB residents. A protest hearing was conducted on September 23, 2016 at which no one spoke in objection to the detachment. On October 12, 2016, LAFCO received the results of the protest hearing and ordered the reorganization. By adopting attached Resolution No. 2016/506, the Board of Supervisors will determine to transfer to the ECCFPD that portion of the County’s property tax base and increment that was previously allocated to BBID from the Subject Territory within the TODB. This transfer would occur each year, beginning with fiscal year 2017/18, for so long as the taxes continue to be allocated to the County, unless an application to initiate dissolution of the ECCFPD is filed with and approved by LAFCO, at which point the property tax transfer would automatically terminate. The ECCFPD’s funding dilemma well known and documented. Due to the volunteer and extraordinarily small service populations of the predecessor dependent districts prior to the formation of ECCFPD, low property tax rates were allocated to fire service. The average tax rate for the District is 7% compared to 12% for the Contra Costa County Fire Protection District and 14% for San Ramon Valley Fire Protection District. The low property tax rates were “locked in” when Proposition 13 was approved and when the areas served by the predecessor dependent districts were primarily agricultural lands. The small low tax-rate districts were consolidated into the ECCFPD and fail to generate an adequate tax base to support today's suburban setting and service needs. A lack of sufficient funding has required the ECCFPD to reduce fire and medical response services, including the October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 40 A lack of sufficient funding has required the ECCFPD to reduce fire and medical response services, including the recent closure of two fire stations, despite continuously increasing call volumes. The district currently serves about 110,000 residents spread over 249 square miles with nine firefighters in three stations and must call on aid from other fire districts to respond to major structure fires. The ECCFPD’s two attempts at voter-approved parcel taxes were rejected, perhaps due to a misunderstanding of the true nature of the District's funding crisis and how it came about. On March 1, 2016, the County partnered with the cities of Brentwood and Oakley, and the ECCFPD to provide funding necessary to re-open a fourth fire station in Knightsen for 18 months; however, this was a temporary stopgap measure that does not resolve the structural funding shortfall of the District. Before the Brentwood City Council approved the stopgap plan, district Chief Hugh Henderson had described to the council incidents in which his firefighters were spread so thin that they were unable to respond to other emergencies in progress. In one incident, a Discovery Bay structure fire that caused roughly $500,000 in damages, more than a half-dozen medical emergencies occurred during the seven hours firefighters were battling the house fire. The recommended transfer of the BBID property tax base and increment from the detached areas within Discovery Bay to the ECCFPD will provide the struggling fire district additional revenue crucial towards preserving fire suppression and investigation services for east county residents and businesses. The transfer will have no net impact on County fees or services because the County is, in effect, passing the property tax revenue previously allocated to BBID through to the ECCFPD. CONSEQUENCE OF NEGATIVE ACTION: If the resolution and property tax exchange agreement are not adopted and approved, the County’s property tax base and increment share and annual revenue will be increased, and the ECCFPD will be deprived of additional funding necessary towards the preservation of fire suppression and investigation services for east county residents and businesses. CLERK'S ADDENDUM CLOSED the public hearing; and ADOPTED Resolution No. 2016/506 as amended today to add language to communicate the Board's intent that should the East Contra Costa Fire Protection District dissolve, the property taxes will remain with a fire protection district. AGENDA ATTACHMENTS Resolution No. 2016/506 Property Tax Exchange Agreement Between the County and the ECCFPD MINUTES ATTACHMENTS Signed Resolution No. 2016/506 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 41 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 10/18/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/506 IN THE MATTER OF APPROVING THE PROPERTY TAX TRANSFER TO THE EAST CONTRA COSTA FIRE PROTECTION DISTRICT, PERTAINING TO THE DETACHMENT FROM BYRON-BETHANY IRRIGATION DISTRICT (BBID) OF OVERLAPPING TAX RATE AREAS THAT ARE INCLUDED IN THE JURISDICTIONS OF TWO WATER SERVICE PROVIDERS: BBID AND THE TOWN OF DISCOVERY BAY COMMUNITY SERVICES DISTRICT (TODB) (LAFCo Application #16-02) WHEREAS, Section 99.02 of the Revenue and Taxation Code provides that any local agency may, by the adoption of a resolution of its governing body or governing board, determine to transfer any portion of its property tax revenues that is allocable to one or more tax rate areas within the local agency to one or more other local agencies having the same tax rate area or tax rate areas; and WHEREAS, the Contra Costa County and the East Contra Costa Fire Protection District (ECCFPD) have held or will hold noticed public hearings to consider the effect of the proposed transfer on fees, charges, assessments, taxes, or other revenues; ↵NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Contra Costa County: FINDS that a lack of sufficient funding resulting from low property tax rates has required the ECCFPD to reduce fire and medical response services despite increasing call volumes, requiring emergency financial contributions from the County and the cities of Oakley and Brentwood to bolster the District; 1. FINDS that County revenues are available for transfer to the District.2. FINDS that the transfer will not result in any increase in the ratio between the amount of revenues of the County that are generated by regulatory licenses, use charges, user fees, or assessments and the amount of County revenues used to finance services provided by the County. 3. FINDS that the transfer will not impair the County’s ability to provide existing services.4. FINDS that the transfer will not result in a reduction of property tax.5. HEREBY DETERMINES to transfer to the ECCFPD, each year, in accordance with the attached Property Tax Exchange Agreement, the reallocated tax revenue from the detached area from the County to the District for so long as such taxes continue to be allocated to the County, provided, that if an application to initiate dissolution of the District is filed with and approved by the LAFCO, the property tax transfer will automatically terminate. 6. Contact: Julie DiMaggio Enea (925) 335-1077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: 5 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 42 1 AGREEMENT FOR PROPERTY TAX TRANSFER FROM CONTRA COSTA COUNTY TO EAST CONTRA COSTA FIRE PROTECTION DISTRICT This Agreement For Property Tax Transfer, entered into this ___ day of ____________, 2016 (this “Agreement”) is by and between Contra Costa County, a political subdivision of the State of California (“County”), and East Contra Costa Fire Protection District, a fire protection district existing under the laws of the State of California (“District”); WITNESSETH: WHEREAS, on January 15, 2016, the County submitted a detachment application to the Contra Costa County Local Agency Formation Commission (“LAFCO”) for detachment of the BBID Detached Tax Rate Areas (as defined in Section 1 below) from the Byron-Bethany Irrigation District (“BBID”);. WHEREAS, as a condition to LAFCO considering the detachment of the BBID Detached Tax Rate Areas from BBID, the County adopted Resolution No. 2016/332 on June 14, 2016, determining the property tax exchange for the BBID Detached Tax Rate Areas; WHEREAS, County Resolution No. 2016/332 provides that BBID’s share of the base tax and the annual tax increment in the BBID Detached Tax Rate Areas that would otherwise be allocated to BBID shall be allocated to the County; WHEREAS, the District provides services that are necessary to meet the safety needs of the population of East Contra Costa County; WHEREAS, the County recognizes that a lack of sufficient funding has required the District to reduce fire and medical response services in its jurisdiction despite continuously increasing call volumes. The District’s two attempts at voter-approved parcel taxes were not approved by the voters; WHEREAS, the property tax transfer effected by this Agreement will provide the District with additional revenue to use for fire suppression and investigation services for East County residents and businesses; WHEREAS, on June 14, 2016, the County board of supervisors directed staff to prepare a property tax exchange agreement pursuant to Revenue and Taxation Code section 99.02 to transfer, each year, the reallocated tax revenue from the detached area from the County to District for so long as such taxes continue to be allocated to the County, provided, that if an application to initiate dissolution of the District is filed with and approved by the LAFCO, the property tax transfer will automatically terminate; WHEREAS, on October __, 2016, LAFCO filed a certificate of completion with the County Clerk-Recorder office making the detachment of the BBID Detached Tax Rate Areas final; October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 43 2 WHEREAS, Section 99.02 of the California Revenue and Taxation Code (the Revenue and Taxation Authority being referred to herein as “R&T”) authorizes District and County to modify the allocation of property tax revenues between them, provided the modification does not violate the conditions set forth in R&T Section 99.02 and does not affect the tax revenue allocation for any other public entity; WHEREAS, District and County now wish to enter into this Agreement in order to further facilitate the preservation of District as a fire services agency for the communities they both serve; WHEREAS, in order to accommodate this Agreement, County has held a properly noticed public hearing in accordance with R&T Section 99.02 and determined, based upon that hearing, that: (1) revenues are available for this purpose; (2) the contemplated transfer will not result in any increase in the ratio between the amount of revenues of the transferring agency that are generated by regulatory licenses, use charges, user fees, or assessments and used to finance services provided by the transferring agency; (3) the contemplated transfer will not impair the ability of the transferring agency to provide existing services; and (4) the contemplated transfer will not result in a reduction of property tax revenues to school entities; and WHEREAS, to further accommodate this Agreement, County has adopted a resolution authorizing this Agreement and requesting concurrence by the District in the foregoing findings pursuant to R&T Section 99.02; NOW, THEREFORE, in consideration of the foregoing premises and the following terms and conditions, the parties hereto agree as follows: 1. Definitions. In addition to those words and phrases defined elsewhere in this Agreement, the following words and phrases in this Agreement shall have meanings set forth below: A. “BBID Detached Area Base Revenues” means, for each BBID Detached Tax Rate Area, the base property tax revenue for the respective BBID Detached Tax Rate Area prior to detachment from BBID. B. “BBID Detached Tax Rate Areas” means Contra Costa County tax rate areas 60043, 60047, 60048, 60050, 60055, and 60056. C. “County Base Revenues from BBID Detached Tax Rate Areas” means, for each BBID Detached Tax Rate Area, the base property tax revenue allocated to the County for the respective BBID Detached Tax Rate Area prior to detachment from BBID. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 44 3 D. “County Adjusted Base Revenues” means, for each BBID Detached Tax Rate Area, the sum of the BBID Detached Area Base Revenues plus the County Base Revenues from the BBID Detached Tax Rate Areas. E. “County Future Base Revenues” means the annual County’s base revenue as calculated for each of the BBID Detached Tax Rate Areas pursuant to the Revenue and Taxation Code. F. “District Transfer Amount” means, for each BBID Detached Tax Rate Areas, the amount equal to: the BBID Detached Area Base Revenues divided by the County Adjusted Base Revenues multiplied by the County Future Base Revenues. G. “Effective Date” means [INSERT DATE OF LAST BOARD APPROVAL], 2016. 2. Continuing Property Tax Allocation. A. The County Auditor shall allocate and transfer to District pursuant to this Agreement the entirety of the sum of the District Transfer Amount that would otherwise be County property tax revenue, commencing July 1, 2017, and continuing from year to year thereafter, as authorized by R&T Section 99.02, until County notifies the County Auditor that the transfers are terminated pursuant to Section 2(B) below. B. The provisions of this Agreement and the allocations of County Ad Valorem Property Taxes to District shall continue in effect until an application to initiate dissolution of the District is filed and approved by LAFCO, at which point the County will notify the County Auditor in writing that this Agreement is terminated, and the transfers of County Ad Valorem Property Taxes shall cease at the end of the fiscal year in which LAFCO approves the dissolution. 3. Joint Review. District and County may jointly review County property tax records from time to time or as requested by District to verify accurate distribution under this Agreement. 4. Governing Law and Attorneys’ Fees. This Agreement shall be construed and enforced in accordance with the laws of the State of California. Should any legal action be brought by either party because of any default under this Agreement or to enforce any provision of this Agreement, or to obtain a declaration of rights hereunder, the prevailing party shall be entitled to reasonable attorneys’ fees, court costs and such other costs as may be fixed by the court. 5. Notices. Any notice or other communication required or permitted hereunder shall be sufficient if in writing, and given either personally, by facsimile (with original forwarded by regular U.S. Mail), regular U.S. mail or by Federal Express or other similar courier promising overnight delivery. If personally delivered, a notice or communication shall be deemed to have been given and received when delivered to the party to whom it is addressed. If given by October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 45 4 facsimile transmission, a notice or communication shall be deemed to have been given and received upon receipt of the entire document by the receiving party’s facsimile machine, and verified by electronic transmission by the sending facsimile machine. Notices that are mailed by regular U.S. mail shall be deemed delivered two business days after deposited in the mail and notices given by Federal Express or other overnight courier service shall be deemed delivered the day following the date of delivery to Federal Express or such other overnight courier. Such notices or communications shall be given to the parties and each of their designees at their addresses set forth below: If to District: President, Board of Directors and Fire Chief East Contra Costa Fire Protection District 134 Oak Street Brentwood, CA 94513 Fax: (925) 634-1423 If to County: David Twa, County Administrator Contra Costa County 651 Pine Street, 11th Floor Martinez, CA 94553 FAX#: (925) 335-1098 Any party hereto may at any time, by giving ten (10) days written notice to the other parties, designate any other address or facsimile number in substitution of the address or facsimile number to which such notice or communication shall be given. 6. Severability. If any provision of this Agreement is held invalid, void, or unenforceable but the remainder of this Agreement can be enforced without failure of material consideration to any party, then this Agreement shall not be affected and it shall remain in full force and effect, unless amended by mutual consent of the parties. 7. Further Assurances. Each party shall execute and deliver to the other party or parties all such other further instruments and documents and take all such further actions as may be reasonably necessary to carry out this Agreement and to provide and secure to the other party or parties the full and complete enjoyment of its rights and privileges hereunder. 8. Construction. All parties have been represented by counsel in the preparation of this Agreement and no presumption or rule that ambiguity shall be construed against a drafting party shall apply to the interpretation or enforcement hereof. Captions on sections and subsections are provided for convenience only and shall not be deemed to limit, amend, or affect the meaning of the provision to which they pertain. 9. Other Miscellaneous Terms. The singular includes the plural; the masculine gender includes the feminine. Shall” is mandatory; “may” is permissive. 10. Time. Time is of the essence in the performance of each and every provision hereof. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 46 5 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 47 6 Agreement For Property Tax Transfer From Contra Costa to ECCFPD IN WITNESS WHEREOF, the parties to this Agreement have executed it as of the Effective Date. County of Contra Costa By: ___________________________________ David Twa, County Administrator Contra Costa County East Contra Costa Fire Protection District By: ___________________________________ Joel Bryant, Chair, Board of Directors October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 48 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 49 RECOMMENDATION(S): ADOPT Resolution No. 2016/584 approving the Side Letter between Contra Costa County and the Physicians’ and Dentists’ Organization of Contra Costa (PDOCC) regarding a voluntary vision plan and health spending account. FISCAL IMPACT: Enrollment in these benefit plans is voluntary. The costs of the benefits are employee paid. BACKGROUND: This Side Letter arises out of recommendations from the Joint Labor/Management Benefits Committee (“JLMBC”) following its discussions about future medical, dental and vision plan design. The recommendations were that active employees have the option to participate in a voluntary vision plan and a health savings account. The County determined that these were constructive suggestions from the JLMBC that warranted pursuing with the individual employee organization members of the JLMBC, such as PDOCC. As a result, the County and PDOCC agree that during open enrollment for the 2017 plan year the County will offer active employees, except those who are temporary or permanent-intermittent, the option of enrolling in an employee paid vision plan and an employee-funded health savings account pursuant to the terms detailed in the side letter. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Ann Elliott, Employee Benefits Manager D. 6 To:Board of Supervisors From:David Twa, County Administrator Date:October 18, 2016 Contra Costa County Subject:Resolution No. 2016/584 - Physicians' and Dentists' Organization of Contra Costa Side Letter Voluntary Vision Plan and HSA October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 50 CONSEQUENCE OF NEGATIVE ACTION: Members will not have access to the voluntary vision plan nor the health spending account. AGENDA ATTACHMENTS Resolution No. 2016/584 PDOCC Side Letter dated 10/5/16 MINUTES ATTACHMENTS Signed Res 2016/584 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 51 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 52 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 53 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 54 RECOMMENDATION(S): ADOPT Resolution No. 2016/587 approving the Side Letter between Contra Costa County and the Probation Peace Officers Association of Contra Costa County (PPOA) regarding a voluntary vision plan and health spending account. FISCAL IMPACT: Enrollment in these benefit plans is voluntary. The costs of the benefits are employee paid. BACKGROUND: This Side Letter arises out of recommendations from the Joint Labor/Management Benefits Committee (“JLMBC”) following its discussions about future medical, dental and vision plan design. The recommendations were that active employees have the option to participate in a voluntary vision plan and a health savings account. The County determined that these were constructive suggestions from the JLMBC that warranted pursuing with individual employee organizations, such as PPOA. As a result, the County and PPOA agree that during open enrollment for the 2017 plan year the County will offer active employees, except those who are temporary or permanent-intermittent, the option of enrolling in an employee paid vision plan and an employee-funded health savings account pursuant to the terms detailed in the side letter. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Ann Elliott, Employee Benefits Manager D. 7 To:Board of Supervisors From:David Twa, County Administrator Date:October 18, 2016 Contra Costa County Subject:Resolution No. 2016/587 – Probation Peace Officers Association of CCC Side Letter Voluntary Vision Plan and HSA October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 55 CONSEQUENCE OF NEGATIVE ACTION: Members will not have access to the voluntary vision plan nor the health spending account. AGENDA ATTACHMENTS Resolution No. 2016/587 PPOA Side Letter dated 10/3/16 MINUTES ATTACHMENTS Signed Resolution No. 2016/587 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 56 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 10/18/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/587 In the Matter of: The Side Letter Agreement between the County of Contra Costa and the Probation Peace Officers Association of Contra Costa County, adding a voluntary vision plan and health savings account for active employees The Contra Costa County Board of Supervisors acting solely in its capacity as the governing board of the County of Contra Costa RESOLVES RESOLVES THAT: Effective October 1, 2016, the attached Side Letter of Agreement dated October 3, 2016, between the County of Contra Costa and the Probation Peace Officers Association of Contra Costa County, be ADOPTED. Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Ann Elliott, Employee Benefits Manager 5 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 57 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 58 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 59 RECOMMENDATION(S): ADOPT Resolution No. 2016/588 approving the Side Letter between Contra Costa County and AFSCME Local 512 regarding a voluntary vision plan and health spending account. FISCAL IMPACT: Enrollment in these benefit plans is voluntary. The costs of the benefits are employee paid. BACKGROUND: This Side Letter arises out of recommendations from the Joint Labor/Management Benefits Committee (“JLMBC”) following its discussions about future medical, dental and vision plan design. The recommendations were that active employees have the option to participate in a voluntary vision plan and a health savings account. The County determined that these were constructive suggestions from the JLMBC that warranted pursuing with the individual employee organization members of the JLMBC, such as AFSCME Local 512. As a result, the County and AFSCME Local 512 agree that during open enrollment for the 2017 plan year the County will offer active employees, except those who are temporary or permanent-intermittent, the option of enrolling in an employee paid vision plan and an employee-funded health savings account pursuant to the terms detailed in the side letter. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Ann Elliott, Employee Benefits Manager D. 8 To:Board of Supervisors From:David Twa, County Administrator Date:October 18, 2016 Contra Costa County Subject:Resolution No. 2016/588 – AFSCME Local 512 Side Letter Voluntary Vision Plan and HSA October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 60 CONSEQUENCE OF NEGATIVE ACTION: Members will not have access to the voluntary vision plan nor the health spending account. AGENDA ATTACHMENTS Resolution No. 2016/588 AFSCME Local 512 Side Letter dated 10/12/16 MINUTES ATTACHMENTS Signed Resolution No. 2016/588 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 61 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 10/18/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/588 In the Matter of: The Side Letter Agreement between the County of Contra Costa and the AFSCME Local 512, adding a voluntary vision plan and health savings account for active employees The Contra Costa County Board of Supervisors acting solely in its capacity as the governing board of the County of Contra Costa RESOLVES RESOLVES THAT: Effective October 1, 2016, the attached Side Letter of Agreement dated October 12, 2016, between the County of Contra Costa and AFSCME Local 512, be ADOPTED. Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Ann Elliott, Employee Benefits Manager 5 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 62 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 63 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 64 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 65 RECOMMENDATION(S): ADOPT Resolution No. 2016/589 approving the Side Letter between Contra Costa County and SEIU Local 1021, Rank and File Unit and Service Line Supervisors Unit regarding a voluntary vision plan and health spending account. FISCAL IMPACT: Enrollment in these benefit plans is voluntary. The costs of the benefits are employee paid. BACKGROUND: This Side Letter arises out of recommendations from the Joint Labor/Management Benefits Committee (“JLMBC”) following its discussions about future medical, dental and vision plan design. The recommendations were that active employees have the option to participate in a voluntary vision plan and a health savings account. The County determined that these were constructive suggestions from the JLMBC that warranted pursuing with the individual employee organization members of the JLMBC, such as SEIU Local 1021, Rank and File Unit and Service Line Supervisors Unit. As a result, the County and SEIU Local 1021, Rank and File Unit and Service Line Supervisors Unit agree that during open enrollment for the 2017 plan year the County will offer active employees, except those who are temporary or permanent-intermittent, the option of enrolling in an employee paid vision plan and an employee-funded health savings account pursuant to the terms detailed in the side letter. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: Ann Elliott, Employee Benefits Manager D. 9 To:Board of Supervisors From:David Twa, County Administrator Date:October 18, 2016 Contra Costa County Subject:Resolution No. 2016/589 – SEIU Local 1021 (R&F and SLS Units) Side Letter Voluntary Vision Plan and HSA October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 66 CONSEQUENCE OF NEGATIVE ACTION: Members will not have access to the voluntary vision plan nor the health spending account. AGENDA ATTACHMENTS Resolution No. 2016/589 SEIU Local 1021 Side Letter dated 10/7/16 MINUTES ATTACHMENTS Signed Resolution No. 2016/589 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 67 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 10/18/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/589 In the Matter of: The Side Letter Agreement between the County of Contra Costa and the SEIU Local 1021, Rank and File Unit and Service Line Supervisors Unit, adding a voluntary vision plan and health savings account for active employees The Contra Costa County Board of Supervisors acting solely in its capacity as the governing board of the County of Contra Costa RESOLVES RESOLVES THAT: Effective October 1, 2016, the attached Side Letter of Agreement dated October 7, 2016, between the County of Contra Costa and SEIU Local 1021, Rank and File Unit and Service Line Supervisors Unit, be ADOPTED. Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: Ann Elliott, Employee Benefits Manager 5 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 68 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 69 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 70 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 71 RECOMMENDATION(S): ADOPT Resolution No. 2016/590 approving the Side Letter between Contra Costa County and AFSCME Local 2700 regarding a voluntary vision plan and health spending account. FISCAL IMPACT: Enrollment in these benefit plans is voluntary. The costs of the benefits are employee paid. BACKGROUND: This Side Letter arises out of recommendations from the Joint Labor/Management Benefits Committee (“JLMBC”) following its discussions about future medical, dental and vision plan design. The recommendations were that active employees have the option to participate in a voluntary vision plan and a health savings account. The County determined that these were constructive suggestions from the JLMBC that warranted pursuing with the individual employee organization members of the JLMBC, such as AFSCME Local 2700. As a result, the County and AFSCME Local 2700 agree that during open enrollment for the 2017 plan year the County will offer active employees, except those who are temporary or permanent-intermittent, the option of enrolling in an employee paid vision plan and an employee-funded health savings account pursuant to the terms detailed in the side letter. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Ann Elliott, Employee Benefits Manager D.10 To:Board of Supervisors From:David Twa, County Administrator Date:October 18, 2016 Contra Costa County Subject:Resolution No. 2016/590 – AFSCME Local 2700 Side Letter Voluntary Vision Plan and HSA October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 72 CONSEQUENCE OF NEGATIVE ACTION: Members will not have access to the voluntary vision plan nor the health spending account. AGENDA ATTACHMENTS Resolution No. 2016/590 AFSCME Local 2700 Side Letter dated 9/21/16 MINUTES ATTACHMENTS Signed Resolution No. 2016/590 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 73 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 10/18/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/590 In the Matter of: The Side Letter Agreement between the County of Contra Costa and the AFSCME Local 2700, adding a voluntary vision plan and health savings account for active employees The Contra Costa County Board of Supervisors acting solely in its capacity as the governing board of the County of Contra Costa RESOLVES RESOLVES THAT: Effective October 1, 2016, the attached Side Letter of Agreement dated September 21, 2016, between the County of Contra Costa and AFSCME Local 2700, be ADOPTED. Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Ann Elliott, Employee Benefits Manager 5 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 74 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 75 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 76 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 77 RECOMMENDATION(S): ADOPT Resolution No. 2016/591 approving the Side Letter between Contra Costa County and IFPTE Local 21 regarding a voluntary vision plan and health spending account. FISCAL IMPACT: Enrollment in these benefit plans is voluntary. The costs of the benefits are employee paid. BACKGROUND: This Side Letter arises out of recommendations from the Joint Labor/Management Benefits Committee (“JLMBC”) following its discussions about future medical, dental and vision plan design. The recommendations were that active employees have the option to participate in a voluntary vision plan and a health savings account. The County determined that these were constructive suggestions from the JLMBC that warranted pursuing with the individual employee organization members of the JLMBC, such as IFPTE Local 21. As a result, the County and IFPTE Local 21 agree that during open enrollment for the 2017 plan year the County will offer active employees, except those who are temporary or permanent-intermittent, the option of enrolling in an employee paid vision plan and an employee-funded health savings account pursuant to the terms detailed in the side letter. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Ann Elliott, Employee Benefits Manager D.11 To:Board of Supervisors From:David Twa, County Administrator Date:October 18, 2016 Contra Costa County Subject:Resolution No. 2016/591 – IFPTE Local 21 Side Letter Voluntary Vision Plan and HSA October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 78 CONSEQUENCE OF NEGATIVE ACTION: Members will not have access to the voluntary vision plan nor the health spending account. AGENDA ATTACHMENTS Resolution No. 2016/591 IFPTE Local 21 Side Letter dated 9/19/16 MINUTES ATTACHMENTS Signed Resolution No. 2016/591 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 79 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 10/18/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/591 In the Matter of: The Side Letter Agreement between the County of Contra Costa and IFPTE Local 21, adding a voluntary vision plan and health savings account for active employees The Contra Costa County Board of Supervisors acting solely in its capacity as the governing board of the County of Contra Costa RESOLVES RESOLVES THAT: Effective October 1, 2016, the attached Side Letter of Agreement dated September 19, 2016, between the County of Contra Costa and IFPTE Local 21, be ADOPTED. Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Ann Elliott, Employee Benefits Manager 5 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 80 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 81 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 82 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 83 RECOMMENDATION(S): ADOPT Resolution No. 2016/592 approving the Side Letter between Contra Costa County and Teamsters Local 856 regarding a voluntary vision plan and health spending account. FISCAL IMPACT: Enrollment in these benefit plans is voluntary. The costs of the benefits are employee paid. BACKGROUND: This Side Letter arises out of recommendations from the Joint Labor/Management Benefits Committee (“JLMBC”) following its discussions about future medical, dental and vision plan design. The recommendations were that active employees have the option to participate in a voluntary vision plan and a health savings account. The County determined that these were constructive suggestions from the JLMBC that warranted pursuing with the individual employee organization members of the JLMBC, such as Teamsters Local 856. As a result, the County and Teamsters Local 856 agree that during open enrollment for the 2017 plan year the County will offer active employees, except those who are temporary or permanent-intermittent, the option of enrolling in an employee paid vision plan and an employee-funded health savings account pursuant to the terms detailed in the side letter. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Ann Elliott, Employee Benefits Manager D.12 To:Board of Supervisors From:David Twa, County Administrator Date:October 18, 2016 Contra Costa County Subject:Resolution No. 2016/592 – Teamsters Local 856 Side Letter Voluntary Vision Plan and HSA October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 84 CONSEQUENCE OF NEGATIVE ACTION: Members will not have access to the voluntary vision plan nor the health spending account. AGENDA ATTACHMENTS Resolution No. 2016/592 Teamsters Local 856 Side Letter dated 10/5/16 MINUTES ATTACHMENTS Signed Resolution No. 2016/592 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 85 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 10/18/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/592 In the Matter of: The Side Letter Agreement between the County of Contra Costa and Teamsters Local 856, adding a voluntary vision plan and health savings account for active employees The Contra Costa County Board of Supervisors acting solely in its capacity as the governing board of the County of Contra Costa RESOLVES RESOLVES THAT: Effective October 1, 2016, the attached Side Letter of Agreement dated October 5, 2016, between the County of Contra Costa and Teamsters Local 856, be ADOPTED. Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Ann Elliott, Employee Benefits Manager 5 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 86 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 87 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 88 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 89 RECOMMENDATION(S): ADOPT Resolution No. 2016/593 approving the Side Letter between Contra Costa County and Western Council of Engineers regarding a voluntary vision plan and health spending account. FISCAL IMPACT: Enrollment in these benefit plans is voluntary. The costs of the benefits are employee paid. BACKGROUND: This Side Letter arises out of recommendations from the Joint Labor/Management Benefits Committee (“JLMBC”) following its discussions about future medical, dental and vision plan design. The recommendations were that active employees have the option to participate in a voluntary vision plan and a health savings account. The County determined that these were constructive suggestions from the JLMBC that warranted pursuing with the individual employee organization members of the JLMBC, such as Western Council of Engineers. As a result, the County and Western Council of Engineers agree that during open enrollment for the 2017 plan year the County will offer active employees, except those who are temporary or permanent-intermittent, the option of enrolling in an employee paid vision plan and an employee-funded health savings account pursuant to the terms detailed in the side letter. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Ann Elliott, Employee Benefits Manager D.13 To:Board of Supervisors From:David Twa, County Administrator Date:October 18, 2016 Contra Costa County Subject:Resolution No. 2016/593 – Western Council of Engineers Side Letter Voluntary Vision Plan and HSA October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 90 CONSEQUENCE OF NEGATIVE ACTION: Members will not have access to the voluntary vision plan nor the health spending account. AGENDA ATTACHMENTS Resolution No. 2016/593 WCE Side Letter dated 9/26/16 MINUTES ATTACHMENTS Signed Resolution No. 2016/593 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 91 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 10/18/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/593 In the Matter of: The Side Letter Agreement between the County of Contra Costa and the Western Council of Engineers, adding a voluntary vision plan and health savings account for active employees The Contra Costa County Board of Supervisors acting solely in its capacity as the governing board of the County of Contra Costa RESOLVES RESOLVES THAT: Effective October 1, 2016, the attached Side Letter of Agreement dated September 26, 2016, between the County of Contra Costa and Western Council of Engineers, be ADOPTED. Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Ann Elliott, Employee Benefits Manager 5 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 92 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 93 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 94 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 95 RECOMMENDATION(S): ADOPT Resolution No. 2016/586 approving the Side Letter between Contra Costa County and the Deputy District Attorneys’ Association (DDAA) regarding a voluntary vision plan and health spending account. FISCAL IMPACT: Enrollment in these benefit plans is voluntary. The costs of the benefits are employee paid. BACKGROUND: This Side Letter arises out of recommendations from the Joint Labor/Management Benefits Committee (“JLMBC”) following its discussions about future medical, dental and vision plan design. The recommendations were that active employees have the option to participate in a voluntary vision plan and a health savings account. The County determined that these were constructive suggestions from the JLMBC that warranted pursuing with individual employee organizations, such as DDAA. As a result, the County and DDAA agree that during open enrollment for the 2017 plan year the County will offer active employees, except those who are temporary or permanent-intermittent, the option of enrolling in an employee paid vision plan and an employee-funded health savings account pursuant to the terms detailed in the side letter. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Ann Elliott, Employee Benefits Manager D.14 To:Board of Supervisors From:David Twa, County Administrator Date:October 18, 2016 Contra Costa County Subject:Resolution No. 2016/586 – Deputy District Attorneys’ Association Side Letter Voluntary Vision Plan and HSA October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 96 CONSEQUENCE OF NEGATIVE ACTION: Members will not have access to the voluntary vision plan nor the health spending account. AGENDA ATTACHMENTS Resolution No. 2016/586 DDAA Side Letter dated 9/24/16 MINUTES ATTACHMENTS Signed Resolution No. 2016/586 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 97 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 10/18/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/586 In the Matter of: The Side Letter Agreement between the County of Contra Costa and the Deputy District Attorneys’ Association, adding a voluntary vision plan and health savings account for active employees The Contra Costa County Board of Supervisors acting solely in its capacity as the governing board of the County of Contra Costa RESOLVES THAT: Effective October 1, 2016, the attached Side Letter of Agreement dated September 24, 2016, between the County of Contra Costa and the Deputy District Attorneys’ Association, be ADOPTED. Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Ann Elliott, Employee Benefits Manager 5 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 98 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 99 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 100 RECOMMENDATION(S): ADOPT Resolution No. 2016/594 approving the Side Letter between Contra Costa County and District Attorney Investigators Association regarding a voluntary vision plan. FISCAL IMPACT: Enrollment in the benefit plan is voluntary. The costs of the benefits are employee paid. BACKGROUND: This Side Letter arises out of recommendations from the Joint Labor/Management Benefits Committee (“JLMBC”) following its discussions about future medical, dental and vision plan design. The recommendations were that active employees have the option to participate in a voluntary vision plan and a health savings account. The County determined that these were constructive suggestions from the JLMBC that warranted pursuing with individual employee organizations, such as the District Attorney Investigators Association. As a result, the County and District Attorney Investigators Association agree that during open enrollment for the 2017 plan year the County will offer active employees, except those who are temporary or permanent-intermittent, the option APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Ann Elliott, Employee Benefits Manager D.15 To:Board of Supervisors From:David Twa, County Administrator Date:October 18, 2016 Contra Costa County Subject:Resolution No. 2016/594 – District Attorney Investigators Association Side Letter Voluntary Vision Plan October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 101 BACKGROUND: (CONT'D) of enrolling in an employee paid vision plan pursuant to the terms detailed in the side letter. Members of the District Attorney Investigators Association receive their healthcare benefits through CALPERS Public Employees' Medical & Hospital Care Act (PEMHCA) and therefore are not eligible for the HSA offered at this time. CONSEQUENCE OF NEGATIVE ACTION: Members will not have access to the voluntary vision plan. AGENDA ATTACHMENTS Resolution No. 2016/594 District Attorney Investigators Association Side Letter dated 10-3-16 MINUTES ATTACHMENTS Signed Resolution No. 2016/594 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 102 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 10/18/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/594 In the Matter of: The Side Letter Agreement between the County of Contra Costa and the District Attorney Investigators Association, adding a voluntary vision plan for active employees The Contra Costa County Board of Supervisors acting solely in its capacity as the governing board of the County of Contra Costa RESOLVES RESOLVES THAT: Effective October 1, 2016, the attached Side Letter of Agreement dated October 3, 2016, between the County of Contra Costa and District Attorney Investigators Association, be ADOPTED. Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Ann Elliott, Employee Benefits Manager 5 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 103 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 104 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 105 RECOMMENDATION(S): ADOPT Resolution No. 2016/595 approving the Side Letter between Contra Costa County and Deputy Sheriffs’ Association, Rank and File Unit and Management Unit regarding a voluntary vision plan. FISCAL IMPACT: Enrollment in the benefit plan is voluntary. The costs of the benefits are employee paid. BACKGROUND: This Side Letter arises out of recommendations from the Joint Labor/Management Benefits Committee (“JLMBC”) following its discussions about future medical, dental and vision plan design. The recommendations were that active employees have the option to participate in a voluntary vision plan and a health savings account. The County determined that these were constructive suggestions from the JLMBC that warranted pursuing with individual employee organizations, such as Deputy Sheriffs’ Association, Rank and File Unit and Management Unit. As a result, the County and Deputy Sheriffs’ Association, Rank and File Unit and Management Unit agree that during open enrollment for the 2017 plan year the County will offer active employees, except those APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Ann Elliott, Employee Benefits Manager D.16 To:Board of Supervisors From:David Twa, County Administrator Date:October 18, 2016 Contra Costa County Subject:Resolution No. 2016/595 – Deputy Sheriffs’ Association, Rank and File Unit and Management Unit Side Letter Voluntary Vision Plan October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 106 BACKGROUND: (CONT'D) who are temporary or permanent-intermittent, the option of enrolling in an employee paid vision plan pursuant to the terms detailed in the side letter. Members of the Deputy Sheriffs Association receive their healthcare benefits through CALPERS Public Employees' Medical & Hospital Care Act (PEMHCA) and therefore are not eligible for the HSA offered at this time. CONSEQUENCE OF NEGATIVE ACTION: Members will not have access to the voluntary vision plan. AGENDA ATTACHMENTS Resolution No. 2016/595 Deputy Sheriffs Association Side Letter dated 10/12/16 MINUTES ATTACHMENTS Signed Resolution No. 2016/595 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 107 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 108 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 109 RECOMMENDATION(S): ADOPT Resolution No. 2016/596 approving the Side Letter between the Contra Costa County Fire Protection District and IAFF Local 1230 regarding a voluntary vision plan. FISCAL IMPACT: Enrollment in the benefit plan is voluntary. The costs of the benefits are employee paid. BACKGROUND: This Side Letter arises out of recommendations from the Joint Labor/Management Benefits Committee (“JLMBC”) following its discussions about future medical, dental and vision plan design. The recommendations were that active employees have the option to participate in a voluntary vision plan and a health savings account. The County determined that these were constructive suggestions from the JLMBC that warranted pursuing with individual employee organizations, such as IAFF, Local 1230. As a result, the District and IAFF, Local 1230 agree that during open enrollment for the 2017 plan year the District will offer active employees, except those who are temporary or permanent-intermittent, the option of enrolling in an employee paid vision plan pursuant to the terms detailed in the side letter. Members of IAFF Local 1230 receive their healthcare benefits through CALPERS Public Employees' Medical & Hospital Care Act (PEMHCA) and therefore are not eligible for the HSA offered at this time. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Ann Elliott, Employee Benefits Manager D.17 To:Contra Costa County Fire Protection District Board of Directors From:David Twa, County Administrator Date:October 18, 2016 Contra Costa County Subject:Resolution No. 2016/596 – IAFF Local 1230 Side Letter Voluntary Vision Plan October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 110 CONSEQUENCE OF NEGATIVE ACTION: Members will not have access to the voluntary vision plan. AGENDA ATTACHMENTS Resolution No. 2016/596 IAFF Local 1230 Side Letter dated 10/10/16 MINUTES ATTACHMENTS Signed Resolution No. 2016/596 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 111 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 112 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 113 RECOMMENDATION(S): ADOPT Resolution No. 2016/598 approving the Side Letter between the Contra Costa County Fire Protection District and United Chief Officers Association regarding a voluntary vision plan. FISCAL IMPACT: Enrollment in the benefit plan is voluntary. The costs of the benefits are employee paid. BACKGROUND: This Side Letter arises out of recommendations from the Joint Labor/Management Benefits Committee (“JLMBC”) following its discussions about future medical, dental and vision plan design. The recommendations were that active employees have the option to participate in a voluntary vision plan and a health savings account. The County determined that these were constructive suggestions from the JLMBC that warranted pursuing with individual employee organizations, such as United Chief Officers Association. As a result, the District and United Chief Officers Association agree that during open enrollment for the 2017 plan year the District will offer active employees, except those who are temporary or permanent-intermittent, the option of enrolling in an APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Ann Elliott, Employee Benefits Manager D.18 To:Contra Costa County Fire Protection District Board of Directors From:David Twa, County Administrator Date:October 18, 2016 Contra Costa County Subject:Resolution No. 2016/598 – United Chief Officers Association Side Letter Voluntary Vision Plan October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 114 BACKGROUND: (CONT'D) employee paid vision plan pursuant to the terms detailed in the side letter. Members of the United Chief Officers Association receive their healthcare benefits through CALPERS Public Employees' Medical & Hospital Care Act (PEMHCA) and therefore are not eligible for the HSA offered at this time. CONSEQUENCE OF NEGATIVE ACTION: Members will not have access to the voluntary vision plan. AGENDA ATTACHMENTS Resolution No. 2016/598 United Chief Officers Association Side Letter dated 10/5/2016 MINUTES ATTACHMENTS Signed Resolution No. 2016/598 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 115 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 116 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 117 RECOMMENDATION(S): ADOPT Resolution No. 2016/554, which supersedes Resolution No. 2016/448, regarding compensation and benefits for the County Administrator, County Elected and Appointed Department Heads, Management, Exempt, and Unrepresented employees to reflect changes. FISCAL IMPACT: The new benefits are offered on a voluntary basis and are 100% employee paid. BACKGROUND: Historically, the wages and benefits granted by the County to its department heads, managers, and unrepresented employees have paralleled the wages and benefits negotiated by the County with its various labor organizations. The modifications described below modify and clarify the benefits for specified groups of unrepresented employees, and make technical non-substantive corrections and clarifications. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Lisa Lopez, Assistant Director of Human Resources, Robert Campbell, County Auditor-Controller D. 19 To:Board of Supervisors From:David Twa, County Administrator Date:October 18, 2016 Contra Costa County Subject:Revised Management Benefits Resolution No. 2016/554, which Supersedes Resolution No. 2016/448 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 118 BACKGROUND: (CONT'D) > The attached Management Benefits Resolution has been modified in the following ways: Section 2.15 Health Plan Coverages and Provisions, new subsection e Health Savings Account, has been added to provide that active employees enrolled in the Kaiser High Deductible Health Plan may enroll in a Health Savings Account funded by the employee effective January 1, 2017. 1. In Section 2.19 CalPERS Medical Plan Monthly Premium Subsidy, subsection a “County Medical Plan Premium Subsidy”, part ii was added to provide that beginning January 1, 2017, the premium subsidies for the sworn Sheriff’s classifications listed in Exhibit E will be the same as the subsidies paid for the Deputy Sheriffs Management Association Unit. 2. New Section 2.31 Voluntary Vision Plan has been added to provide that active employees can enroll in a new voluntary vision plan effective January 1, 2017. The employee will pay the full premium costs of the plan. Sections 2.32 and 2.33 were renumbered accordingly. 3. Section 26 Elected Department Head Benefits, subsection B was revised to clarify that the Sheriff receives health care coverage through CalPERS plans and other elected officials receive coverage through County health plans. In subsection C, reference to section 19, Computer Vision Care (CVC) Users Eye Examination, was re-inserted. 4. In Section 46, the code for the referenced classification was inserted.5. For ease of reference, new Section 26 A Board of Supervisors Members Benefits was added to identify the sections of the Resolution applicable to Supervisors. There are no changes or additions to Supervisors’ benefits. 6. Management Benefits Resolution Appendix I, Benefits for Unrepresented Temporary and Per Diem Employees, Section 2.10 Schedule has been modified to add a new subsection 5 to increase the number of hours that employees in the Public Defender’s Office assigned to the classification Student Intern (998E) may work, subject to specified terms. Subsections 6 and 7 were renumbered accordingly. 7. CONSEQUENCE OF NEGATIVE ACTION: If the action is not approved, eligible, active, unrepresented employees will not have access to the new employee paid benefits (vision and health care spending account). AGENDA ATTACHMENTS Resolution No. 2016/554 Full Text of Resolution No. 2016/554 MINUTES ATTACHMENTS Signed Resolution No. 2016/554 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 119 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 10/18/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/554 In The Matter Of: Benefits and Other Compensation for County Elected and Appointed Department Heads, Management, Exempt, and Unrepresented Employees for the Period from October 1, 2016 through June 30, 2017 and Until Further Order The Contra Costa County Board of Supervisors acting in its capacity as the governing board of the County of Contra Costa and the Board of Directors of the Contra Costa County Fire Protection District RESOLVES THAT: Effective upon adoption and continuing to June 30, 2017, and until further order of the Board, the Board adopts the attached program of compensation and benefits for County Elected and Appointed Department Heads, Management Employees, Exempt Employees, and Unrepresented Employees. Except for Resolution No. 2002/608 (excluding inconsistent provisions concerning the amount of employee contributions for retirement benefits), as amended, this Resolution supersedes all previous resolutions providing compensation and benefits for the employees listed herein, including but not limited to Resolution No. 2016/448. Unless expressly provided otherwise, this Resolution is subject to the provisions of resolutions providing general and pay equity salary adjustments, to the 1937 County Employees Retirement Act, and to the Public Employees Pension Reform Act. This Resolution is also subject to the Administrative Bulletins, the County Salary Regulations, and the County Personnel Management Regulations; however, to the extent this Resolution is inconsistent with any of these bulletins or regulations, the terms of this Resolution shall prevail. This Resolution does not authorize compensation and benefits for any employee who is represented by an employee organization with a Memorandum of Understanding. Management, Exempt, and Unrepresented employees include employees in Classified, Project, and Exempt classifications. Unless otherwise expressly provided, compensation and benefits under this Resolution are authorized only for permanent and project employees who work full-time or part-time, twenty (20) or more hours per week. The full text of this Resolution is attached. Also attached are the following exhibits and appendices: I. BENEFITS FOR MANAGEMENT, EXEMPT AND UNREPRESENTED EMPLOYEES are provided for those classes listed in Exhibit A. II. BENEFITS FOR MANAGEMENT AND EXEMPT EMPLOYEES are provided for those classes listed in Exhibit A, except for the classes listed in Exhibit B. III. BENEFITS FOR ELECTED AND APPOINTED DEPARTMENT HEADS are provided for those classes listed in Exhibit C. IV. SPECIAL BENEFITS FOR MANAGEMENT EMPLOYEES BY DEPARTMENT OR CLASS are provided as indicated in each section. V. DEPARTMENT HEADS AND THEIR CHIEF ASSISTANTS for purposes of Section 23 are listed in Exhibit D. VI. CALPERS HEALTH PLAN CLASSES for purposes of Section 2 are listed in Exhibit E. VII.BENEFITS FOR UNREPRESENTED TEMPORARY AND PER DIEM EMPLOYEES are provided in Appendix I and affected classifications are identified in Exhibits F and G. 5 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 120 Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Lisa Lopez, Assistant Director of Human Resources, Robert Campbell, County Auditor-Controller October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 121 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 122 Resolution No. 2016/554 i TABLE OF CONTENTS Resolution No. 2016/554 I. Benefits for Management, Exempt, and Unrepresented Employees 1. Leaves With and Without Pay 1.10 Holidays (list of holidays observed by the County) 1.11 Definitions 1.12 Holidays Observed 1.13 Holidays - Flexible, Alternate, 9/80, and 4/10 Work Schedules 1.14 Holidays Observed- Part-Time Employees 1.15 No Overtime Pay, Holiday Pay, or Comp Time 1.16 Personal Holiday Credit 1.17 Vacation 1.18 Sick Leave 1.19 Part-Time Employees 1.20 Family Care Leave 1.21 Leave Without Pay - Use of Accruals 1.22 Accrual Usage Reporting 2. Health, Dental, and Related Benefits 2.10 Application 2.A. Employees in Classifications Who Receive Health Care Coverage from County Plans 2.11 Health Plan Coverages 2.12 Monthly Premium Subsidy 2.12.1 Medical Plan Cost-Sharing On and After January 1, 2016 2.13 Retirement Coverage 2.14 Layoff and Other Loss of Coverage 2.15 Health Plan Coverages and Provisions 2.16 Family Member Eligibility Criteria 2.B. Employees in Classifications Who Receive Health Care Coverage from CalPERS 2.17 CalPERS Controls 2.18 Contra Costa Health Plan (CCHP) 2.19 CalPERS Medical Plan Monthly Premium Subsidy 2.20 CalPERS Retirement Coverage 2.21 CalPERS Premium Payments 2.22 Dental Plan - CalPERS Participants October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 123 Resolution No. 2016/554 ii 2.C. All Employees 2.23 Dual Coverage 2.24 Life Insurance Benefit Under Health and Dental Plans 2.25 Supplemental Life Insurance 2.26 Catastrophic Leave Bank 2.27 Health Care Spending Account 2.28 PERS Long-Term Care 2.29 Dependent Care Assistance Program 2.30 Premium Conversion Plan 2.31 Voluntary Vision Plan 2.32 Prevailing Section 2.33 Health Benefit Access for Employees Not Otherwise Covered 3. Personal Protective Equipment 3.10 Safety Shoes 3.11 Safety Eyeglasses 4. Mileage Reimbursement 5. Retirement Contributions 5.10 No County Subvention 5.11 414H2 Participation 6. New Retirement Plan 7. Training 7.10 Career Development Training Reimbursement 7.11 Management Development Policy 8. Bilingual Pay Differential 9. Higher Pay for Work in a Higher Classification 10. Workers’ Compensation and Continuing Pay 10.10 Waiting Period 10.11 Continuing Pay 10.12 Physician Visits 10.13 Labor Code §4850 Exclusion 11. Other Terms and Conditions of Employment 11.10 Overtime Exempt Exclusion 11.11 Overtime 11.12 Pay Limitations October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 124 Resolution No. 2016/554 iii 11.13 Length of Service Credits 11.14 Mirror Classifications 11.15 Deep Classes 11.16 Administrative Provisions 11.17 Timestamp II. Benefits for Management and Exempt Employees 12. Management Longevity Pay 12.10 Ten Years of Service 12.11 Fifteen Years of Service 13. Deferred Compensation 14. Annual Management Administrative Leave 15. Management Life Insurance 16. Vacation Buy Back 17. Professional Development Reimbursement 18. Sick Leave Incentive Plan 19. Computer Vision Care (CVC) Users Eye Examination 20. Long-Term Disability Insurance III. Benefits for Elected and Appointed Department Heads 21. Executive Automobile Allowance 22. Executive Life Insurance 23. Executive Professional Development Reimbursement 24. Appointed Department Heads 25. Elected Department Heads 26. Elected Department Head Benefits 26A. Board of Supervisors Member Benefits October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 125 Resolution No. 2016/554 iv IV. Special Benefits for Management Employees by Department or Class 27. Accounting Certificate Differential 28. Animal Services Search Warrant 29. Animal Services Uniform Allowance 30. Attorney State Bar Dues and Professional Development Reimbursement 30.10 State Bar Dues Reimbursement 30.11 Professional Development Reimbursement 30.12 Law School Student Loan Reimbursement Program 30.13 Eligible Classes 31. Attorney Management Administrative Leave and Additional Longevity Pay 31.10 Attorney Management Administrative Leave 31.11 Additional Longevity Pay at 20 Years of County Service 31.12 Eligible Classes 32. Assessor Education Differential 33. Certified Elections/Registration Administrator Certification Differential 34. District Attorney Inspectors Longevity Differential 35. District Attorney Inspector P.O.S.T. 36. District Attorney Investigator - Safety Employees Retirement Tiers; Contribution Toward Cost of Enhanced Retirement Benefit 36.10 Safety Tier A 36.11 Safety PEPRA Tier 36.12 Employees with more than 30 years of Service 36.13 Eligible Classes 37. Engineer Continuing Education Allowance 38. Engineer Professional Development Reimbursement 39. Library Department Holidays 40. Health Services Department On Call Duty and Call Back Time 40.10 Eligible Classes 40.11 On Call Duty 40.12 Call Back Time October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 126 Resolution No. 2016/554 v 41. Reserved 42. Reserved 43. Probation- Longevity Differential 43.10 Longevity Pay at 20 Years of County Service 43.11 Eligible Classes 44. Probation - Safety Employees Retirement Tiers 44.10 Safety Tier A 44.11 Safety PEPRA Tier 44.12 Eligible Classes 45. Real Property Agent Advanced Certificate Differential 46. Sheriff Sworn Management P.O.S.T. 47. Sheriff Continuing Education Allowance 48. Sheriff Emergency Services Standby Differential 49. Sheriff Law Enforcement Longevity Differential 49.10 15 Years of Sworn County Service 49.11 20 Years of Sworn County Service 50. Sheriff Uniform Allowance 51. Sheriff - Detention Division Meals 52. Sheriff - Safety Employees Retirement Tiers 52.10 Safety Tier A 52.11 Safety Tier C 52.12 Safety PEPRA Tier 52.13 Employees with more than 30 years of Service 52.14 Retirement Tier Elections 52.15 Eligible Classes 53. Safety Employees Retirement Tiers (Miscellaneous Safety Classifications) Benefit 53.10 Safety Tier A 53.11 Safety PEPRA Tier 53.12 Eligible Classes 54. Treasurer-Tax Collector Professional Development Differential October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 127 Resolution No. 2016/554 vi 55. Executive Assistant to the County Administrator Differential 56. Countywide Accounting Differential V. Temporary and Per Diem Employees Excluded [end] October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 128 Resolution No. 2016/554 1 I. BENEFITS FOR MANAGEMENT, EXEMPT, AND UNREPRESENTED EMPLOYEES 1. Leaves With and Without Pay 1.10 Holidays: The County will observe the following holidays during the term covered by this Resolution: New Year’s Day Labor Day Martin Luther King Jr. Day Veterans’ Day Presidents’ Day Thanksgiving Day Memorial Day Day after Thanksgiving Independence Day Christmas Day Such other days as the Board of Supervisors may designate by Resolution as holidays. Any holiday observed by the County that falls on a Saturday is observed on the preceding Friday and any holiday that falls on a Sunday is observed on the following Monday. For employees who work in twenty-four (24) hour facilities and who may be assigned to work on a holiday, any holiday that falls on a Saturday will be observed on a Saturday, and any holiday that falls on a Sunday will be observed on a Sunday. 1.11 Definitions: Regular Work Schedule: The regular work schedule is eight (8) hours per day, Monday through Friday, inclusive, for a total of forty (40) hours per week. Flexible Work Schedule: A flexible work schedule is any schedule that is not a regular, alternate, 9/80, or 4/10 work schedule and where the employee is not scheduled to work more than 40 hours in a “workweek” as defined below. Alternate Work Schedule: An alternate work schedule is any work schedule where the employee is regularly scheduled to work five (5) days per week, but the employee’s regularly scheduled days off are NOT Saturday and Sunday. 4/10 Work Schedule: A 4/10 work schedule is four (4) ten hour days in a seven (7) day period, for a total of forty (40) hours per week. 9/80 Work Schedule: A 9/80 work schedule is where an employee works a recurring schedule of thirty six (36) hours in one calendar week and forty four (44) hours in the next calendar week, but only forty (40) hours in the designated workweek. In the thirty six hour (36) calendar week, the employee works four (4) nine (9) hour days and has the same day of the October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 129 Resolution No. 2016/554 2 week off that is worked for eight (8) hours in the forty four (44) hour calendar week. In the forty four (44) hour calendar week, the employee works four (4) nine (9) hour days and one eight (8) hour day. Requirements for the evaluation, authorization, and implementation of 9/80 work schedules are set forth in Administrative Bulletin 435. Workweek for Employees on Regular, Flexible, Alternate, and 4/10 Schedules: For employees on regular, flexible, alternate, and 4/10 schedules, the workweek begins at 12:01 a.m. on Monday and ends at 12 midnight on Sunday. For employees who work in a twenty-four (24) hour facility in the Contra Costa Regional Medical Center and who are not on a 9/80 work schedule, the workweek begins at 12:01 a.m. Sunday and ends at 12:00 midnight on Saturday. Workweek for Employees on a 9/80 Schedule: The 9/80 workweek begins on the same day of the week as the employee’s eight (8) hour work day and regularly scheduled 9/80 day off. The start time of the workweek is four (4) hours and one (1) minute after the start time of the eight (8) hour work day. The end time of the workweek is four (4) hours after the start time of the eight (8) hour work day. The result is a workweek that is a fixed and regularly recurring period of seven (7) consecutive twenty four (24) hour periods (168 hours). 1.12 Holidays Observed: Employees are entitled to observe a holiday (day off work), without a reduction in pay, whenever a holiday is observed by the County. 1.13 Holidays - Flexible, Alternate, 9/80, and 4/10 Work Schedules: When a holiday falls on the regularly scheduled day off of any employee who is on a flexible, alternate, 9/80, or 4/10 work schedule, the employee is entitled to take the day off, without a reduction in pay, in recognition of the holiday. These employees are entitled to request another day off in recognition of their regularly scheduled day off. The requested day off must be within the same month and workweek as the holiday and it must be pre-approved by the employee’s supervisor. If the day off is not approved by the supervisor, it is lost. If the approved day off is a nine (9) hour workday, the employee must use one (1) hour of non-sick-leave accruals. If the approved day off is a ten (10) hour workday, the employee must use two (2) hours of non-sick-leave accruals. If the employee does not have any non-sick-leave accrual balances, leave without pay (AWOP) will be authorized. 1.14 Holiday Observed - Part-Time Employees: When a holiday is observed by the County, each part-time employee is entitled to observe the holiday in the same ratio as his/her number of position hours bears to forty (40) hours, multiplied by 8 hours, without a reduction in pay. For example, a part-time employee whose position hours are 24 per week is entitled to 4.8 hours off work on a holiday (24/40 multiplied by 8=4.8). Hereafter, the number of hours October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 130 Resolution No. 2016/554 3 produced by this calculation will be referred to as the “part-time employee’s holiday hours.” When the number of hours in a part-time employee’s scheduled work day that falls on a holiday (“scheduled work hours”) is less than the employee’s part- time employee’s holiday hours, the employee also is entitled to receive flexible pay at the rate of one (1.0) times his/her base rate of pay (not including differentials) for the difference between the employee’s scheduled work hours and the employee’s part-time employee’s holiday hours. When the number of hours in a part-time employee’s scheduled work day that falls on a holiday (scheduled work hours) is more than the employee’s part- time employee’s holiday hours, the employee must use non-sick leave accruals for the difference between the employee’s scheduled work hours and the employee’s part-time employee’s holiday hours. If the employee does not have any non-sick leave accrual balances, leave without pay (AWOP) will be authorized. 1.15 No Overtime Pay, Holiday Pay, or Comp Time: Unrepresented, management, and exempt employees are not entitled to receive overtime pay, holiday pay, overtime compensatory time, or holiday compensatory time. Employees who are unable or not permitted to observe a holiday (take the day off), are authorized to receive overtime pay ONLY IF the employee is on the Overtime Exempt Exclusion List (see Section 11). 1.16 Personal Holiday Credit: a. County Librarian: The County Librarian is entitled to accrue two (2) hours of personal holiday credit each month. The County Librarian may accrue no more than twenty four (24) hours of personal holiday credit. On separation from County service, the County Librarian will be paid for any unused personal holiday credit hours at his/her then current rate of pay, up to a maximum of twenty four (24) hours. b. Other Employees: Employees are entitled to accrue two (2) hours of personal holiday credit each month. This time is prorated for part time employees. No employee may accrue more than forty (40) hours of personal holiday credit. On separation from County service, employees are paid for any unused personal holiday credit hours at the employee’s then current rate of pay, up to a maximum of forty (40) hours. 1.17 Vacation: Employees are entitled to accrue paid vacation credit not to exceed the maximum cumulative hours as follows: October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 131 Resolution No. 2016/554 4 Length of Service Monthly Accrual Hours Maximum Cumulative Hours Under 11 years 10 240 11 years 10-2/3 256 12 years 11-1/3 272 13 years 12 288 14 years 12-2/3 304 15 through 19 years 13-1/3 320 20 through 24 years 16-2/3 400 25 through 29 years 20 480 30 years and up 23-1/3 560 However, for the Director of Employment and Human Services (job code XAA2, County Welfare Director) only, the monthly accrual amount is 12 hours for the first 13 years of County service and the maximum cumulative hours is 240 for the first 11 years of County service. Thereafter, the Director is subject to the maximums set forth in the above chart. Each employee is eligible to accrue increased vacation hours on the first day of the month following the employee’s Service Award Date. An employee’s Service Award Date is the first day of his/her temporary, provisional, or permanent appointment to a position in the County. If an employee is first appointed to a temporary or provisional position and then later appointed to a permanent position, the Service Award Date for that employee is the date of the first day of the temporary or provisional appointment. 1.18 Sick Leave: Employees are entitled to accrue paid sick leave credit in accordance with the provisions of the County Salary Regulations and Administrative Bulletin No. 411.7 (Sick Leave Policy) adopted on October 17, 1997, as periodically amended. 1.19 Part-Time Employees: Part-time employees are entitled to accrue paid vacation and sick leave credit on a pro-rata basis. 1.20 Family Care Leave: The provisions of Section 1006.3 of the Personnel Management Regulations and Resolution No. 94/416, as amended, relating to Leaves of Absence and Family Care Medical Leave apply to all employees covered by this Resolution, except that such employees are not entitled to Family Care or Medical Leave on a calendar year basis. Instead, such employees are entitled to at least eighteen (18) weeks of leave in a “rolling” October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 132 Resolution No. 2016/554 5 twelve (12) month period, which period is to be measured backward from the date the employee uses FMLA leave. 1.21 Leave Without Pay - Use of Accruals: The provisions of Section 1006.6 of the Personnel Management Regulations, as amended, relating to the use of accruals while on leave without pay, apply to all employees covered by this Resolution. 1.22 Accrual Usage Reporting: Employees must report the use of accruals in one minute increments. 2. Health, Dental, and Related Benefits 2.10 Application: a. Employees in classifications who receive health care coverage from County Plans: The following Sections apply to all employees in classifications covered by this Resolution who receive health care coverage from County Plans and do not receive health plan coverage through CalPERS: Section 2.11 “Health Plan Coverages,” Section 2.12, “Monthly Premium Subsidy,” Section 2.12.1 “Medical Plan Cost-Sharing on and after January 1, 2016,” Section 2.13 “Retirement Coverage,” Section 2.14 “Layoff and Other Loss of Coverage,” Section 2.15 “Health Plan Coverages and Provisions,” and Section 2.16 “Family Member Eligibility.” b. Employees in classifications who receive health care coverage from CalPERS: The following Sections apply to all employees in the classifications listed in Exhibit E: Section 2.17 “CalPERS Controls,” Section 2.18 “Contra Costa Health Plan (CCHP),” Section 2.19 “CalPERS Health Plan Monthly Premium Subsidy,” Section 2.20 “CalPERS Retirement Coverage,” Section 2.21 “CalPERS Premium Payments,” and Section 2.22 “Dental Plan - CalPERS Participants.” c. General provisions: The following Sections apply to all employees in all the classifications covered by this Resolution: Section 2.23 “ Dual Coverage,” Section 2.24 “Life Insurance Benefit Under Health and Dental Plans,” Section 2.25 “Supplemental Life Insurance,” Section 2.26 “Catastrophic Leave Bank,” Section 2.27 “Health Care Spending Account,” Sections 2.28 “PERS Long-Term Care,” Section 2.29 “Dependent Care Assistance Program,” Section 2.30 “Premium Conversion Plan,” and Section 2.31 “Prevailing Section,” Section 2.32 “Health Benefit Access for Employees Not Otherwise Covered.” October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 133 Resolution No. 2016/554 6 2.A. Employees In Classifications Who Receive Health Care Coverage From County Plans 2.11 Health Plan Coverages: The County will provide the medical and dental coverage for Management, Exempt, and Unrepresented employees and for their eligible family members, expressed in one of the Medical Plan contracts and one of the Dental Plan contracts between the County and the following providers: 1. Contra Costa Health Plans (CCHP) 2. Kaiser Permanente Health Plan 3. Health Net 4. Delta Dental 5. DeltaCare (PMI) Medical Plans: All employees will have access to the following medical plans: 1. CCHP Plan A & Plan B 2. Kaiser Permanente Plan A & Plan B 3. Health Net HMO Plan A & Plan B 4. Health Net PPO Plan A 5. Kaiser High Deductible Health Plan Health Net PPO Plan B will be eliminated for all employees beginning January 1, 2018. In the event that one of the medical plans listed above meets the criteria for a high cost employer-sponsored health plan that may be subject to an excise penalty (a.k.a. Cadillac Tax) under the federal Patient Protection and Affordable Care Act (“ACA”) (42 U.S.C. § 18081), such plan(s) will be eliminated for all employees beginning January 1, 2020. 2.12 Monthly Premium Subsidy: a. The monthly premium subsidy in effect on January 1, 2015, for each medical and/or dental plan, is a set dollar amount and is not a percentage of the premium charged by the plan. The County will pay the following monthly premium subsidy: October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 134 Resolution No. 2016/554 7 b. If the County contracts with a medical or dental plan that is not listed above, the County will determine the monthly dollar premium subsidy that it will pay to that health plan for employees and their eligible family members. c. In the event that the County premium subsidy amounts are greater than one hundred percent (100%) of the applicable premium of any medical or dental plan, for any plan year, the County’s contribution will not exceed one hundred percent (100%) of the applicable plan premium. 2.12.1 Medical Plan Cost-Sharing on and after January 1, 2016: a. For the plan year that begins on January 1, 2016, the County will pay the monthly premium subsidy for medical plans stated in subsection 2.12., subsection (a) and adjust the amounts paid by the County so that the employee cost for the 2016 plan year does not increase and in recognition of the increases to the Employee Plus Two or More Dependents medical premiums caused by the shift to a three-tier structure. In total, the County will pay the following amounts for the 2016 plan year: Medical Plans Employee Employee +1 Dependent Employee +2 or More Dependents Contra Costa Health Plans (CCHP), Plan A $530.56 $1,049.81 $1,646.89 Contra Costa Health Plans (CCHP), Plan B $549.42 $1,068.65 $1,737.03 Kaiser Permanente Health Plan A $435.38 $803.96 $1,493.79 Kaiser Permanente Health Plan B $445.04 $881.68 $1,407.40 Health Net HMO Plan A $669.34 $1,131.34 $2,280.09 Health Net HMO Plan B $662.01 $1,280.20 $2,060.75 Health Net PPO Plan A $727.94 $1,112.03 $2,755.43 Health Net PPO Plan B $715.64 $1,144.40 $2,623.86 Kaiser High Deductible Health Plan $447.04 $916.72 $1,387.40 Health & Dental Plans Employee Employee +1 Dependent Employee +2 or More Dependents Contra Costa Health Plans (CCHP), Plan A $509.92 $1,214.90 $1,214.90 Contra Costa Health Plans (CCHP), Plan B $528.50 $1,255.79 $1,255.79 Kaiser Permanente Health Plans $478.91 $1,115.84 $1,115.84 Health Net HMO Plans $627.79 $1,540.02 $1,540.02 Health Net PPO Plans $604.60 $1,436.25 $1,436.25 Kaiser High Deductible Health Plan $478.91 $1,115.84 $1,115.84 Delta Dental with CCHP A or B $41.17 $93.00 $93.00 Delta Dental with Kaiser or Health Net $34.02 $76.77 $76.77 Delta Dental without a Health Plan $43.35 $97.81 $97.81 DeltaCare (PMI) with CCHP A or B $25.41 $54.91 $54.91 DeltaCare (PMI) with Kaiser or Health Net $21.31 $46.05 $46.05 DeltaCare (PMI) without a Health Plan $27.31 $59.03 $59.03 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 135 Resolution No. 2016/554 8 b. For the plan year that begins on January 1, 2017, and for the term of this agreement, if there is an increase in the monthly premium, including any plan premium penalty, charged by a medical plan, the County and the employee will each pay fifty percent (50%) of the monthly increase that is above the amount of the 2016 plan premium. The fifty percent (50%) share of the monthly medical plan increase paid by the County is in addition to the amounts paid by the County in subsection 2.12.1.a., above, for medical plans. c. 2016 Plan Premium Amounts: For purposes of calculating the County and Employee cost-sharing increases described in 2.12.1.b, above, the following are the 2016 total monthly medical plan premium amounts: Medical Plans Employee Employee +1 Dependent Employee +2 or More Dependents Contra Costa Health Plans (CCHP), Plan A $657.08 $1,314.15 $1,971.23 Contra Costa Health Plans (CCHP), Plan B $728.38 $1,456.77 $2,185.15 Kaiser Permanente Health Plan A $749.80 $1,499.60 $2,249.39 Kaiser Permanente Health Plan B $585.68 $1,171.36 $1,757.04 Health Net HMO Plan A $1,208.76 $2,417.52 $3,626.27 Health Net HMO Plan B $840.55 $1,681.10 $2,521.65 Health Net PPO Plan A $1,643.40 $3,286.80 $4,930.20 Health Net PPO Plan B $1,479.47 $2,958.94 $4,438.40 Kaiser High Deductible Health Plan $470.10 $940.21 $1,410.32 2.13 Retirement Coverage: a. Upon Retirement: 1. Upon retirement and for the term of this resolution, eligible employees and their eligible family members may remain in their County health/dental plan, but without County-paid life insurance coverage, if immediately before their proposed retirement the employees and dependents are either active subscribers to one of the County contracted health/dental plans or if while on authorized leave of absence without pay, they have retained continuous coverage during the leave period. The County will pay the health/dental plan monthly premium subsidies set forth in Section 2.12(a) for eligible retirees and their eligible family members. 2. Any person who becomes age 65 on or after January 1, 2009 and who is eligible for Medicare must immediately enroll in Medicare Parts A and B. 3. For employees hired on or after January 1, 2009 and their eligible family members, no monthly premium subsidy will be paid by the October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 136 Resolution No. 2016/554 9 County for any health or dental plan after they separate from County employment. However, any such eligible employee who retires under the Contra Costa County Employees’ Retirement Association (“CCCERA”) may retain continuous coverage of a county health and/or dental plan provided that (I) he or she begins to receive a monthly retirement allowance from CCCERA within 120 days of separation from County employment and (ii) he or she pays the full premium cost under the health and/or dental plan without any County premium subsidy. This provision does not apply to any member of the Board of Supervisors who was a County employee when elected to the Board of Supervisors with a County employee hire date that is earlier than January 1, 2009. b. Employees Who File For Deferred Retirement: Employees, who resign and file for a deferred retirement and their eligible family members, may continue in their County group health and/or dental plan under the following conditions and limitations. 1. Health and dental coverage during the deferred retirement period is totally at the expense of the employee, without any County contributions. 2. Life insurance coverage is not included. 3. To continue health and dental coverage, the employee must: i. be qualified for a deferred retirement under the 1937 Retirement Act provisions; ii. be an active member of a County group health and/or dental plan at the time of filing their deferred retirement application and elect to continue plan benefits; iii. be eligible for a monthly allowance from the Retirement System and direct receipt of a monthly allowance within twenty-four (24) months of application for deferred retirement; and iv. file an election to defer retirement and to continue health benefits hereunder with the County Benefits Division within thirty (30) days before separation from County service. 4. Deferred retirees who elect continued health benefits hereunder and their eligible family members may maintain continuous membership in their County health and/or dental plan group during the period of deferred retirement by paying the full premium for health and dental coverage on or before the 10th of each month, to the Contra Costa County Auditor-Controller. When the deferred retirees begin to October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 137 Resolution No. 2016/554 10 receive retirement benefits, they will qualify for the same health and/or dental coverage pursuant to subsection (a) above, as similarly situated retirees who did not defer retirement. 5. Deferred retirees may elect retiree health benefits hereunder without electing to maintain participation in their County health and/or dental plan during their deferred retirement period. When they begin to receive retirement benefits, they will qualify for the same health and/or dental coverage pursuant to subsection (a) above, as similarly situated retirees who did not defer retirement, provided reinstatement to a County group health and/or dental plan will only occur following a three (3) full calendar month waiting period after the month in which their retirement allowance commences. 6. Employees who elect deferred retirement will not be eligible in any event for County health and/or dental plan subvention unless the member draws a monthly retirement allowance within twenty-four (24) months after separation from County service. 7. Deferred retirees and their eligible family members are required to meet the same eligibility provisions for retiree health/dental coverage as similarly situated retirees who did not defer retirement. 8. This subpart b “Employees Who File for Deferred Retirement” does not apply to any employee in any classification listed in Exhibit E. c. Employees Hired After December 31, 2006 - Eligibility for Retiree Health Coverage: All employees hired after December 31, 2006 are eligible for retiree health/dental coverage pursuant to subsections (a) and (b), above, upon completion of fifteen (15) years of service as an employee of Contra Costa County. For purposes of retiree health eligibility, one year of service is defined as one thousand (1,000) hours worked within one anniversary year. The existing method of crediting service while an employee is on an approved leave of absence will continue for the duration of this Resolution. d. Subject to the provisions of Section 2.13, subparts (a), (b), and (c), and upon retirement and for the term of this resolution, the following employees (and their eligible family members) are eligible to receive a monthly premium subsidy for health and dental plans or are eligible to retain continuous coverage of such plans: County Elected and Appointed Department Heads, Management Employees, Exempt Employees, Unrepresented Employees, and each employee who retired from a position or classification that was unrepresented at the time of his or her retirement. e. For purposes of this Section 2.13 only, “eligible family members” does not October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 138 Resolution No. 2016/554 11 include Survivors of employees or retirees. 2.14 Layoff and Other Loss of Coverage: a. If a husband and wife both work for the County and one (1) of them is laid off, the remaining employee, if eligible, will be allowed to enroll or transfer into the health and/or dental coverage combination of his/her choice. b. An eligible employee who loses medical or dental coverage through a spouse or partner not employed by the County will be allowed to enroll or transfer into the County health and/or dental plan of his/her choice within thirty (30) days of the date coverage is no longer afforded under the spouse’s plan. 2.15 Health Plan Coverages and Provisions: The following provisions are applicable to County Health and Dental Plan participation: a. Health, Dental and Life Participation by Other Employees: Permanent part-time employees working nineteen (19) hours per week or less and permanent-intermittent employees may participate in the County Health and/or Dental plans (with the associated life insurance benefit) at the employee’s full expense. b. Employee Contribution Deficiencies: The County’s contributions to the Health Plan and/or Dental Plan premiums are payable for any month in which the employee is paid. If an employee’s compensation in any month is not sufficient to pay the employee share of the premium, the employee must make up the difference by remitting the unpaid amount to the Auditor-Controller. The responsibility for this payment rests solely with the employee. c. Leave of Absence: The County will continue to pay the County shares of health and/or dental plan premiums for enrolled employees who are on an approved paid or unpaid leave of absence for a period of thirty (30) days or more provided the employee’s share of the premiums is paid by the employee. d. Coverage Upon Separation: An employee who separates from County employment is covered by his/her County health and/or dental plan through the last day of the month in which he/she separates. Employees who separate from County employment may continue group health and/or dental plan coverage to the extent provided by the COBRA laws and regulations. e. Health Savings Account: Beginning no earlier than the 2017 plan year, active permanent full-time and active permanent part-time employees who are enrolled in the Kaiser High Deductible Health Plan may elect to enroll October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 139 Resolution No. 2016/554 12 in a Health Savings Account (HSA). Employees may contribute up to the maximum annual contribution rate for HSAs as set forth in the United States Internal Revenue Code. Funds contributed to the HSA are invested as directed by the employee. The County does not provide any recommendations or advice on investment or use of HSA funds. Employees are responsible for paying any HSA account management fees charged by the HSA administrator. The County does not manage or administer the HSA. The HSA is not available to temporary or permanent- intermittent employees. 2.16 Family Member Eligibility Criteria: The following persons may be enrolled as the eligible Family Members of a medical and/or dental plan Subscriber: A. Health Insurance 1. Eligible Dependents: a. Employee’s legal spouse b. Employee’s qualified domestic partner c. Employee’s child to age 26 d. Employee’s disabled child who is over age 26, unmarried, and incapable of sustaining employment due to a physical or mental disability that existed prior to the child attainment of age 19. 2. “Employee’s child” includes natural child, step-child, adopted child, child of a qualified domestic partner, and a child specified in a Qualified Medical Child Support Order (QMCSO) or similar court order. B. Dental Insurance 1. Eligible Dependents: a. Employee’s legal spouse b. Employee’s qualified domestic partner c. Employee’s unmarried child who is: (1) under age 19; or (2) Age 19 or above, but under age 24; and who i. Resides with the employee for more than 50% of the year, excluding time living at school; and ii. Receives at least 50% of support from employee; and iii. Is enrolled and attends school on a full-time basis, as defined by the school. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 140 Resolution No. 2016/554 13 d. Employee’s disabled child who is over age 19, unmarried, and incapable of sustaining employment due to a physical or mental disability that existed prior to the child’s attainment of age 19. 2. “Employee’s child” includes natural child, step-child, adopted child, child of a qualified domestic partner, and a child specified in a Qualified Medical Child Support Order (QMCSO) or similar court order. 2.B. Employees In Classifications Who Receive Health Care Coverage From CalPERS 2.17 CalPERS Controls: The CalPERS health care program, as regulated by the Public Employees’ Medical and Hospital Care Act (PEMHCA), regulations issued pursuant to PEMHCA, and the administration of PEMHCA by CalPERS, controls on all medical plan issues for employees who receive medical care coverage from CalPERS, including, but not limited to, eligibility, benefit plans, benefit levels, minimum premium subsidies, and costs. 2.18 Contra Costa Health Plan (CCHP): Because CCHP has met the minimum standards required under PEMHCA and is approved as an alternative CalPERS plan option, employees and COBRA counterparts may elect to enroll in CCHP under the CalPERS plan rules and regulations. 2.19 CalPERS Medical Plan Monthly Premium Subsidy: The County’s subsidy to the CalPERS monthly medical plan premiums is as provided below. The employee must pay any CalPERS medical plan premium costs that are greater than the County’s subsidies identified below. a. County Medical Plan Premium Subsidy: i. Beginning on January 1, 2010, and until December 31, 2016, the amount of the County premium subsidy that is paid for employees and eligible family members is a set dollar amount and is not a percentage of the premium charged by the plan. The County will pay the CalPERS statutory minimum employer monthly medical plan premium subsidy or the following monthly medical plan premium subsidy, whichever is greater: Employee/Retiree/Survivor Only $472.57 Employee/Retiree/Survivor & One Dependent $945.13 Employee/Retiree/Survivor & Two or more Dependents $1228.67 ii. Beginning on January 1, 2017, the County premium subsidies that are paid for employees and eligible family members will be the October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 141 Resolution No. 2016/554 14 same subsidies that the County pays by plan and tier for members of the Deputy Sheriffs Association Management Unit in accordance with the Memorandum of Understanding between the County and the Association. b. In the event that the County medical plan premium subsidy amounts are greater than one hundred percent (100%) of the applicable premium of any plan, for any plan year, the County’s contribution will not exceed one hundred percent (100%) of the applicable plan premium. 2.20 CalPERS Retirement Coverage: Government Code section 22892 applies to all employees in those classifications listed in Exhibit E. 2.21 CalPERS Premium Payments: Employee participation in any CalPERS medical plan is contingent upon the employee authorizing payroll deduction by the County of the employee’s share of the premium cost. If an employee’s compensation in any month (including during a leave of absence) is not sufficient to pay the employee’s share of the premium, the employee must pay the difference to the Auditor-Controller. The responsibility for this payment rests solely with the employee. 2.22 Dental Plan - CalPERS Participants: a. Employees in the classifications listed in Exhibit E may participate in any available County Group Dental Plan. The County may change dental plan providers at any time during the term of this resolution. b. Dental Plan Monthly Premium Subsidy: On and after January 1, 2010, the provisions of Section 2.12 “Monthly Premium Subsidy,” relating to the County subsidies for dental coverage, apply to all classifications listed in Exhibit E. c. As to dental coverage only, the following Sections apply to all classifications listed in Exhibit E: Section 2.13 “Retirement Coverage,” Section 2.14 “Layoff and Other Loss of Coverage,” Section 2.15 “Health Plan Coverages and Provisions,” and Section 2.16 “Family Member Eligibility Criteria.” 2.C. All Employees 2.23 Dual Coverage: a. Each employee and retiree may be covered by only a single County health (or dental) plan, including a CalPERS plan. For example, a County employee may be covered under a single County health and/or dental plan as either the primary insured or the dependent of another County employee or retiree, but not as both the primary insured and the October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 142 Resolution No. 2016/554 15 dependent of another County employee or retiree. b. All dependents, as defined in Section 2.16, Family Member Eligibility Criteria, may be covered by the health and/or dental plan of only one spouse or one domestic partner. For example, when both husband and wife are County employees, all of their eligible children may be covered as dependents of either the husband or the wife, but not both. c. For purposes of this Section 2.23 only, “County” includes the County of Contra Costa and all special districts governed by the Board of Supervisors, including but not limited to, the Contra Costa County Fire Protection District. 2.24 Life Insurance Benefit Under Health and Dental Plans: For employees who are enrolled in the County’s program of medical or dental coverage as either the primary or the dependent, term life insurance in the amount of ten thousand dollars ($10,000) will be provided by the County. 2.25 Supplemental Life Insurance: In addition to the life insurance benefits provided by this resolution, employees may subscribe voluntarily and at their own expense for supplemental life insurance. Employees may subscribe for an amount not to exceed five hundred thousand dollars ($500,000), of which one hundred thousand ($100,000) is a guaranteed issue, provided the election is made within the required enrollment periods. 2.26 Catastrophic Leave Bank: All employees are included in the Catastrophic Leave Bank and may designate a portion of accrued vacation, compensatory time, holiday compensatory time, or personal holiday credit to be deducted from the donor’s existing balances and credited to the bank or to a specific eligible employee. a. The County Human Resources Department operates a Catastrophic Leave Bank which is designed to assist any County employee who has exhausted all paid accruals due to a serious or catastrophic illness, injury, or condition of the employee or family member. The program establishes and maintains a Countywide bank wherein any employee who wishes to contribute may authorize that a portion of his/her accrued vacation, compensatory time, holiday compensatory time or personal holiday credit be deducted from those account(s) and credited to the Catastrophic Leave Bank. Employees may donate hours either to a specific eligible employee or to the bank. Upon approval, credits from the Catastrophic Leave Bank may be transferred to a requesting employee’s sick leave account so that employee may remain in paid status for a longer period of time, thus partially ameliorating the financial impact of the illness, injury or condition. Catastrophic illness or injury is defined as a critical medical condition, a long-term major physical impairment or disability that manifests itself during employment. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 143 Resolution No. 2016/554 16 b. The plan is administered under the direction of the Director of Human Resources. The Human Resources Department is responsible for receiving and recording all donations of accruals and for initiating transfer of credits from the Bank to the recipient’s sick leave account. Disbursement of accruals is subject to the approval of a six (6) member committee composed of three (3) members appointed by the County Administrator and three (3) members appointed by the majority representative employee organizations. The committee will meet once a month, if necessary, to consider all requests for credits and will make determinations as to the appropriateness of the request. The committee will determine the amount of accruals to be awarded for employees whose donations are non-specific. Consideration of all requests by the committee will be on an anonymous requester basis. c. Hours transferred from the Catastrophic Leave Bank to a recipient will be in the form of sick leave accruals and will be treated as regular sick leave accruals. d. To receive credits under this plan, an employee must have permanent status, have exhausted all time off accruals to a level below eight (8) hours total, have applied for a medical leave of absence, and have medical verification of need. e. Donations are irrevocable unless the donation to the eligible employee is denied. Donations may be made in hourly blocks with a minimum donation of not less than four (4) hours from balances in the vacation, holiday, personal holiday, compensatory time or holiday compensatory time accounts. Employees who elect to donate to a specific individual will have seventy-five percent (75%) of their donation credited to the individual and twenty-five percent (25%) credited to the Catastrophic Leave Bank. f. Time donated will be converted to a dollar value and the dollar value will be converted back to sick leave accruals at the recipient’s base hourly rate when disbursed. Credits will not be on a straight hour-for-hour basis. All computations will be on a standard 173.33 basis, except that employees on other than a forty (40) hour week will have hours prorated according to their status. g. Each recipient is limited to a total of one thousand forty (1040) hours or its equivalent per catastrophic event; each donor is limited to one hundred twenty (120) hours per calendar year. h. All appeals from either a donor or recipient will be resolved on a final basis by the Director of Human Resources. i. No employee has any entitlement to catastrophic leave benefits. The award of Catastrophic Leave is at the sole discretion of the committee, October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 144 Resolution No. 2016/554 17 both as to amounts of benefits awarded and as to persons awarded benefits. Benefits may be denied, or awarded for less than six (6) months. The committee may limit benefits in accordance with available contributions and choose from among eligible applicants on an anonymous basis those who will receive benefits, except for hours donated to a specific employee. In the event a donation is made to a specific employee and the committee determines the employee does not meet the Catastrophic Leave Bank criteria, the donating employee may authorize the hours to be donated to the bank or returned to the donor’s account. j. Any unused hours transferred to a recipient will be returned to the Catastrophic Leave Bank. 2.27 Health Care Spending Account: After six (6) months of permanent employment, full time and part time (20/40 or greater) employees may elect to participate in a Health Care Spending Account (HCSA) Program designated to qualify for tax savings under Section 125 of the Internal Revenue Code, but such savings are not guaranteed. The HCSA Program allows employees to set aside a predetermined amount of money from their pay, before taxes, for health care expenses not reimbursed by any other health benefit plans. HCSA dollars may be expended on any eligible medical expenses allowed by Internal Revenue Code Section 125. Any unused balance is forfeited and cannot be recovered by the employee. 2.28 PERS Long-Term Care: The County will deduct and remit monthly premiums to the PERS Long-Term Care Administrator for employees who are eligible and voluntarily elect to purchase long-term care at their personal expense through the PERS Long-Term Care Program. 2.29 Dependent Care Assistance Program: The County will continue to offer the option of enrolling in a Dependent Care Assistance Program (DCAP) designed to qualify for tax savings under Section 129 of the Internal Revenue Code, but such savings are not guaranteed. The program allows employees to set aside up to five thousand dollars ($5,000) of annual salary (before taxes) per calendar year to pay for eligible dependent care (child and elder care) expenses. Any unused balance is forfeited and cannot be recovered by the employee. 2.30 Premium Conversion Plan: The County will continue to offer the Premium Conversion Plan (PCP) designed to qualify for tax savings under Section 125 of the Internal Revenue Code, but tax savings are not guaranteed. The program allows employees to use pre-tax dollars to pay health and dental premiums. 2.31 Voluntary Vision Plan: Beginning no earlier than the 2017 plan year, active permanent full-time and active permanent part-time employees will be offered October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 145 Resolution No. 2016/554 18 the opportunity to enroll in a voluntary vision plan. Employees will pay the full premium costs of the plan. The County will contract with a provider for a voluntary vision plan with no co-pays. The vision plan is not available to temporary or permanent-intermittent employees. 2.32 Prevailing Section: To the extent that any provision of this Section (Section 2. Health, Dental, and Related Benefits) is inconsistent with any provision of any other County enactment or policy, including but not limited to Administrative Bulletins, the Salary Regulations, the Personnel Management Regulations, or any other resolution or order of the Board of Supervisors, the provision(s) of this Section (Section 2. Health, Dental, and Related Benefits) will prevail. 2.33 Health Benefit Access for Employees Not Otherwise Covered: To access County health plans, an employee who is not otherwise eligible for health coverage by the County, must be eligible to receive an offer of coverage from the County under the federal Patient Protection and Affordable Care Act (“ACA”) (42 U.S.C. § 18081). Employees eligible to receive an offer of coverage (and qualified dependents), will be offered access to County health insurance plans. Employees will be responsible for the full premium cost of coverage. 3. Personal Protective Equipment: The County will reimburse employees for safety shoes and prescription safety eyeglasses in those Management, Exempt and Unrepresented classifications which the County Administrator has determined eligible for such reimbursement. 3.10 Safety Shoes: The County will reimburse eligible employees for the purchase and repair of safety shoes in an amount not to exceed two hundred seventy- five dollars ($275) for each two (2) year period beginning on January 1, 2002. There is no limit on the number of shoes or repairs allowed. 3.11 Safety Eyeglasses: The County will reimburse eligible Management, Exempt and Unrepresented employees for prescription safety eyeglasses which are approved by the County and are obtained from an establishment approved by the County. 4. Mileage Reimbursement: The County will pay a mileage allowance for the use of personal vehicles on County business at the rate allowed by the Internal Revenue Service (IRS) as a tax deductible expense, adjusted to reflect changes in this rate on the date it becomes effective or the first of the month following announcement of the changed rate by the IRS, whichever is later. 5. Retirement Contributions: 5.10 No County Subvention: Effective on October 1, 2011, employees are responsible for the payment of one hundred percent (100%) of the employees’ basic retirement benefit contributions determined annually by the October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 146 Resolution No. 2016/554 19 Board of Retirement of the Contra Costa County Employees’ Retirement Association without the County paying any part of the employees’ contribution. Employees are also responsible for the payment of the employees’ contributions to the retirement cost-of-living program as determined annually by the Board of Retirement without the County paying any part of the employees’ contributions. Except as provided in Section 36 (District Attorney Investigator - Safety Employees Retirement Tier) Section 44 (Probation - Safety Employees Retirement Tiers) and Section 53 (Safety Employees Retirement Tiers- Miscellaneous Safety Classifications), the County is responsible for one hundred percent (100%) of the employer’s retirement contributions determined annually by the Board of Retirement. 5.11 414H2 Participation: The County will continue to implement Section 414(h) (2) of the Internal Revenue Code which allows the County Auditor–Controller to reduce the gross monthly pay of employees by an amount equal to the employee’s total contribution to the County Retirement System before Federal and State income taxes are withheld, and forward that amount to the Retirement system. This program of deferred retirement contribution will be universal and non-voluntary as required by statute. 6. New Retirement Plan: A. PEPRA for Employees who become CCCERA Members on or after January 1, 2013: For employees who, under the California Public Employees Pension Reform Act of 2013 (PEPRA) (Chapters 296 and 297, Statutes of 2012), become New Members of the Contra Costa County Employees Retirement Association (CCCERA) on or after January 1, 2013, retirement benefits are governed by PEPRA. To the extent that this resolution conflicts with any provision of PEPRA, PEPRA governs. B. COLA: For employees hired by the County on and after January 1, 2014, who, under PEPRA, become New Members of CCCERA, the cost of living adjustment to the retirement allowance will not exceed two percent (2%) per year, and the cost of living adjustment will be banked. C. DISABILITY STANDARD: For employees, who under PEPRA, become New Members of CCCERA, the disability provisions are the same as the current Tier III disability provisions. D. This section 6 does not apply to employees who are safety members of the Contra Costa County Employees Retirement Association. 7. Training: 7.10 Career Development Training Reimbursement: All full-time employees (excluding attorney classes) are eligible for career development training reimbursement not to exceed seven hundred fifty dollars ($750) per fiscal October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 147 Resolution No. 2016/554 20 year. The reimbursement of training expenses includes books and is governed by any Administrative Bulletins on Travel or Training. 7.11 Management Development Policy: Employees are authorized to attend professional training programs, seminars, and workshops, during normal work hours at the discretion of their Department Head, for the purpose of developing knowledge, skills, and abilities in the areas of supervision, management, and County policies and procedures. Up to thirty (30) hours of such training time is recommended annually. a. Departments are encouraged to provide for professional development training exceeding thirty (30) hours annually for people newly promoted to positions of direct supervision. b. To encourage personal and professional growth, the County provides reimbursement for certain expenses incurred by employees for job-related training (required training and career development training/education). Provision for eligibility and reimbursement is identified in Administrative Bulletin 112.9. c. The Department Head is responsible for authorization of individual professional development reimbursement requests. Reimbursement is through the regular demand process with demands being accompanied by proof of payment (copy of invoice or canceled check). 8. Bilingual Pay Differential: A monthly salary differential will be paid to incumbents of positions requiring bilingual proficiency as designated by the Appointing Authority and the Director of Human Resources. The differential will be prorated for employees working less than full time and/or on an unpaid leave of absence during any given month. The differential is one hundred dollars ($100.00) per month. Designation of positions for which bilingual proficiency is required is the sole prerogative of the County, and such designations may be amended or deleted at any time. 9. Higher Pay for Work in a Higher Classification: The County Salary Regulations notwithstanding, when an employee is required to work in a higher paid classification, the employee will receive the higher compensation for such work, pursuant to the County Salary Regulations, plus any differentials and incentives the employee would have received in his/her regular position. Unless the Board has by Resolution otherwise specified, the higher pay entitlement will begin on the completion of the 40th consecutive hour in the assignment, retroactive to the beginning of the second full day of work in the assignment. 10. Workers’ Compensation and Continuing Pay: For all accepted workers’ compensation claims filed with the County during calendar year 2007, employees will receive eighty percent (80%) of their regular monthly salary during any period of October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 148 Resolution No. 2016/554 21 compensable temporary disability not to exceed one (1) year. For all accepted workers’ compensation claims filed with the County on or after January 1, 2008, employees will receive seventy five percent (75%) of their regular monthly salary during any period of compensable temporary disability not to exceed one (1) year. Pay based on accepted workers’ compensation claims filed before January 1, 2007, but after December 31, 1999, will be paid as provided in Resolution No. 2006/22. Pay based on accepted workers’ compensation claims filed before January 1, 2000, will be paid as provided in resolution No. 96/488. If workers’ compensation benefits become taxable income, the County will restore the former benefit level, one hundred percent (100%) of regular monthly salary. 10.10 Waiting Period: There is a three (3) calendar day waiting period before workers’ compensation benefits commence. If the injured worker loses any time on the date of injury, that day counts as day one (1) of the waiting period. If the injured worker does not lose time on the date of the injury, the waiting period is the first three (3) days following the date of the injury. The time the employee is scheduled to work during this waiting period will be charged to the employee’s sick leave and/or vacation accruals. In order to qualify for workers’ compensation the employee must be under the care of a physician. Temporary compensation is payable on the first three (3) days of disability when the injury necessitates hospitalization, or when the disability exceeds fourteen (14) days. 10.11 Continuing Pay: A permanent employee will receive the applicable percentage of regular monthly salary in lieu of workers’ compensation during any period of compensable temporary disability not to exceed one year. “Compensable temporary disability absence” for the purpose of this Section, is any absence due to work-connected disability which qualifies for temporary disability compensation under workers’ compensation law set forth in Division 4 of the California Labor Code. When any disability becomes medically permanent and stationary, the salary provided by this Section will terminate. No charge will be made against sick leave or vacation for these salary payments. Sick leave and vacation rights do not accrue for those periods during which continuing pay is received. Employees are entitled to a maximum of one (1) year of continuing pay benefits for any one injury or illness. Continuing pay begins at the same time that temporary workers’ compensation benefits commence and continues until either the member is declared medically permanent/stationary, or until one (1) year of continuing pay, whichever comes first, provided the employee remains in an active employed status. Continuing pay is automatically terminated on the date an employee is separated from County service by resignation, retirement, layoff, or the employee is no longer employed by the County. In these instances, employees will be paid workers’ compensation benefits as prescribed by workers’ compensation laws. All continuing pay must be cleared through the County Administrator’s Office, Risk Management Division. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 149 Resolution No. 2016/554 22 10.12 Physician Visits: Whenever an employee who has been injured on the job and has returned to work is required by an attending physician to leave work for treatment during working hours, the employee is allowed time off, up to three (3) hours for such treatment, without loss of pay or benefits. Said visits are to be scheduled contiguous to either the beginning or end of the scheduled workday whenever possible. This provision applies only to injuries/illnesses that have been accepted by the County as work related. 10.13 Labor Code §4850 Exclusion: The foregoing provisions for workers’ compensation and continuing pay are inapplicable in the case of employees entitled to benefits under Labor Code Section 4850. 11. Other Terms and Conditions of Employment 11.10 Overtime Exempt Exclusion: Employees in unrepresented, management, and exempt classifications are overtime exempt and are not eligible for overtime pay, holiday pay, overtime compensatory time, or holiday compensatory time. Instead, these employees are awarded Annual Management Administrative Leave in recognition of the extra burden their job responsibilities may sometimes place on their work schedules. However, unrepresented, management, and exempt employees may be made eligible for overtime pay if their names are placed on the Overtime Exempt Exclusion List by the County Administrator’s Office. Employees on the Overtime Exempt Exclusion List are authorized to receive overtime pay, only. These employees are NOT eligible for holiday pay, overtime compensatory time, or holiday compensatory time. Employees on the Overtime Exempt Exclusion List are also NOT eligible for Annual Management Administrative Leave for the quarter they are on the Overtime Exempt Exclusion List. The policies and procedures for the Overtime Exempt Exclusion List are set forth in the County Administrator’s memo of November 6, 2002, as may be amended. Employees may be approved for placement on the Overtime Exempt Exclusion List if and when they are assigned to a special or temporary project or task that requires persistent, excess work hours, without relief from their regular job duties. Overtime pay will not be authorized as a means to address normal staffing or operational issues. 11.11 Overtime: Employees on the Overtime Exempt Exclusion List will be compensated at one and one-half (1.5) times their base rate of pay (excluding differentials) for authorized work exceeding eight (8) hours in a day or forty (40) hours in a week. 11.12 Pay Limitations: Employees are not entitled to receive hazard pay, shift pay or County overtime pay (except as provided in this Section 11 Other Terms and Conditions of Employment), or on-call duty pay or call-back pay (except as provided in Section IV Special Benefits For Management Employees by Department of Class.) October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 150 Resolution No. 2016/554 23 11.13 Length of Service Credits: Length of service credit dates from the beginning of the last period of continuous County employment, including temporary, provisional and permanent status and absences on an approved leave of absence; except that when an employee separates from a permanent position in good standing and is subsequently re-employed in a permanent County position within two (2) years from the date of separation, the period of separation will be bridged. Under these circumstances, the service credits will include all credits accumulated at the time of separation but will not include the period of separation. The service credits of an employee are determined from employee status records maintained by the Human Resources Department. 11.14 Mirror Classifications: As determined in the sole discretion of the Director of Human Resources, employees in unrepresented job classifications that mirror Management, represented or unrepresented job classifications may receive the salary and fringe benefits that are received by employees in the mirror classification. 11.15 Deep Classes: No provision of this Resolution regarding terms and conditions of employment supersedes any provision of any Deep Class Resolution. 11.16 Administrative Provisions: The County Administrator may establish guidelines, bulletins or directives as necessary to further define or implement the provisions of this resolution. 11.17 Timestamp: Permanent Intermittent (hourly) employees must time stamp in and out as they begin their work shifts, finish their work shifts, and take meal periods. II. BENEFITS FOR MANAGEMENT AND EXEMPT EMPLOYEES Management and Exempt employees will receive the benefits set forth in Part I and also the following additional benefits: 12. Management Longevity Pay: 12.10 Ten Years of Service: a. Employees who have completed ten (10) years of service for the County are eligible to receive a two and one-half percent (2.5%) longevity differential effective on the first day of the month following the month in which the employee qualifies for the ten (10) year service award. b. Effective April 1, 2007, this section does not apply to members of the Board of Supervisors, except those members who earned this benefit while serving on the Board of Supervisors and were receiving this benefit as of March 31, 2007. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 151 Resolution No. 2016/554 24 c. Effective November 1, 2007, for employees who were employed by Contra Costa County, became employees of the Contra Costa Superior Court by operation of law, and thereafter are rehired by Contra Costa County in the classification of District Attorney Manager of Law Offices (JJGE), eligibility for this longevity differential will be determined by adding together all service time with Contra Costa County and all service time with the Contra Costa Superior Court. If this sum is more than ten (10) years, this longevity differential will only be paid prospectively from the date the employee is rehired by Contra Costa County. 12.11 Fifteen Years of Service: a. Employees who have completed fifteen (15) years of service for the County are eligible to receive an additional two and one-half percent (2.5%) longevity differential effective on the first day of the month following the month in which the employee qualifies for the fifteen (15) year service award. For employees who completed fifteen (15) years of service on or before January 1, 2007, this longevity differential will be paid prospectively only from January 1, 2007. b. This section does not apply to employees who are eligible to receive the District Attorney Inspectors Longevity Differential set forth in Section 34 or the Sheriff Law Enforcement Longevity Differential set forth in Section 49. c. Effective April 1, 2007, this section does not apply to members of the Board of Supervisors, except those members who earned this benefit while serving on the Board of Supervisors and were receiving this benefit as of March 31, 2007. d. Effective November 1, 2007, for employees who were employed by Contra Costa County, became employees of the Contra Costa Superior Court by operation of law, and thereafter are rehired by Contra Costa County in the classification of District Attorney Manager of Law Offices (JJGE), eligibility for this longevity differential will be determined by adding together all service time with Contra Costa County and all service time with the Contra Costa Superior Court. If this sum is more than fifteen (15) years, this longevity differential will only be paid prospectively from the date the employee is rehired by Contra Costa County. 13. Deferred Compensation: A. Deferred Compensation Incentive: The County will contribute eighty-five dollars ($85) per month to each employee who participates in the County’s Deferred Compensation Plan. To be eligible for this Deferred Compensation Incentive, the employee must contribute to the deferred compensation plan as indicated below. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 152 Resolution No. 2016/554 25 Employees with Current Monthly Salary of: Qualifying Base Contribution Amount Monthly Contribution Required to Maintain Incentive Program Eligibility $2,500 and below $2,501 – 3,334 $3,335 – 4,167 $4,168 – 5,000 $5,001 – 5,834 $5,835 – 6,667 $6,668 and above $250 $500 $750 $1,000 $1,500 $2,000 $2,500 $50 $50 $50 $50 $100 $100 $100 Employees who discontinue contributions or who contribute less than the required amount per month for a period of one (1) month or more will no longer be eligible for the eighty-five dollar ($85) Deferred Compensation Incentive. To reestablish eligibility, employees must again make a Base Contribution Amount as set forth above based on current monthly salary. Employees with a break in deferred compensation contributions either because of an approved medical leave or an approved financial hardship withdrawal will not be required to reestablish eligibility. Further, employees who lose eligibility due to displacement by layoff, but maintain contributions at the required level and are later employed in an eligible position, will not be required to reestablish eligibility. B. Special Benefit for Permanent Employees Hired on and after January 1, 2009: 1. Beginning on April 1, 2009 and for the term of this resolution, the County will contribute one hundred and fifty dollars ($150) per month to an employee’s account in the Contra Costa County Deferred Compensation Plan, or other tax-qualified savings program designated by the County, for employees who meet all of the following conditions: a. The employee must be hired by Contra Costa County on or after January 1, 2009. b. The employee must be appointed to a permanent position. The position may be either full time or part time, but if it is part time, it must be designated, at a minimum, as 20 hours per week. c. The employee must have been employed by Contra Costa County for at least 90 calendar days. d. The employee must contribute a minimum of twenty-five dollars ($25) per month to the Contra Costa County Deferred Compensation Plan, or other tax-qualified savings program designated by the County. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 153 Resolution No. 2016/554 26 e. The employee must complete and sign the required enrollment form(s) for his/her deferred compensation account and submit those forms to the Human Resources Department, Employee Benefits Services Unit. f. The employee may not exceed the annual maximum contribution amount allowable by the United States Internal Revenue Code. C. No Cross Crediting: The amounts contributed by the employee and the County pursuant to Subsection B do not count towards the “Qualifying Base Contribution Amount” or the “Monthly Contribution Required to Maintain Incentive Program Eligibility” in Subsection A. Similarly, the amounts contributed by the employee and the County pursuant to Subsection A do not count towards the employee’s $25 per month minimum contribution required by Subsection B. D. Maximum Annual Contribution: All of the employee and County contributions set forth in Subsections A and B will be added together to ensure that the annual maximum contribution to the employee’s deferred compensation account does not exceed the annual maximum contribution rate set forth in the United States Internal Revenue Code. E. Eligibility for Loan Program: All employees are eligible to apply for loans from the Contra Costa County Deferred Compensation Plan loan program established by the Board of Supervisors on June 26, 2012, by Resolution No. 2012/298. 14. Annual Management Administrative Leave: A. On January 1st of each year, all full-time unrepresented, management, and exempt employees in paid status will be credited with ninety four (94) hours of paid Management Administrative Leave. All Management Administrative Leave time is non-accruable and all balances will be zeroed out on December 31 of each year. B. Permanent part-time employees are eligible for Management Administrative Leave on a prorated basis, based upon their position hours. Permanent- intermittent employees are not eligible for Management Administrative Leave. C. Employees appointed (hired or promoted) to unrepresented, management, or exempt positions are eligible for Management Administrative Leave on the first day of the month following their appointment date and will receive Management Administrative Leave on a prorated basis for that first year. D. Unrepresented, management, and exempt employees on the Overtime Exempt Exclusion List are authorized to receive overtime pay; therefore, their Management Administrative Leave will be reduced by 25% each time the employee is on the List. The 25% reduction will be deducted from the October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 154 Resolution No. 2016/554 27 employee’s current leave balance, but if there is no balance, it will be deducted from future awarded Annual Management Administrative Leave. This section does not apply to the unrepresented, management, and exempt attorneys of the Offices of the District Attorney, County Counsel, and Public Defender. (See Section 31.) 15. Management Life Insurance: Employees are covered at County expense by term life insurance in the amount of fifty seven thousand dollars ($57,000) in addition to the insurance provided in Section 2.24. 16. Vacation Buy Back: A. Employees Hired Before April 1, 2011: 1. Employees hired before April 1, 2011, in classifications other than those listed in subsection B (2) below, may elect payment of up to one-third (1/3) of their annual vacation accrual, subject to the following conditions: (1) the choice can be made only once every thirteen (13) months and there must be at least 12 full months between each election; (2) payment is based on an hourly rate determined by dividing the employee’s monthly salary by 173.33; and (3) the maximum number of vacation hours that may be paid in any one sale is one-third (1/3) of the annual accrual. 2. Lump Sum Payments: Where a lump-sum payment is made to employees as a retroactive general salary adjustment for a portion of a calendar year that is subsequent to the exercise by an employee of the vacation buy- back provision herein, that employee’s vacation buy-back will be adjusted to reflect the percentage difference in base pay rates upon which the lump-sum payment was computed, provided that the period covered by the lump-sum payment includes the effective date of the vacation buy- back. B. Employees Hired, Promoted or Rehired On and After April 1, 2011 and In Specified Classifications: 1. Employees hired, promoted or rehired on and after April 1, 2011, into any classification covered by this resolution are not eligible for the vacation buy-back benefit. However, any employee who was eligible for the vacation buy-back benefit before promoting into a classification (other than those specified in subsection 2 below) covered by this resolution will retain that benefit after promoting into a classification covered by this resolution. 2. Specified Classifications: Employees in the following classifications may not elect payment of their vacation accruals under any circumstances: October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 155 Resolution No. 2016/554 28 CCRMC Chief Executive Officer- Exempt (VCB2) Chief Medical Officer - Exempt (VPS4) Chief Nursing Officer - Exempt (VWD2) County Librarian (3AAA) Medical Director (VCA2) 17. Professional Development Reimbursement: Employees (excluding Department Heads, their Chief Assistant(s), Engineering Managers, and all Attorney classes) are eligible for reimbursement of up to six hundred twenty-five dollars ($625) for each two (2) year period beginning on January 1, 1999, for memberships in professional organizations, subscriptions to professional publications, attendance fees at job- related professional development activities and purchase of job-related computer hardware and software (excludes automation connectivity, support, or subscription fees) from a standardized County-approved list or with Department Head approval, provided each employee complies with the provisions of the Computer Use and Security Policy adopted by the Board of Supervisors and the applicable manuals. In order to receive reimbursement, the employee must have been in an eligible classification when the expense was incurred. Each professional development reimbursement request must be approved by the Department Head and submitted through the regular demand process. Demands must be accompanied by proof of payment (copy of invoice or receipt). Certification regarding compliance with the County’s computer use and security policy may be required. Questions regarding the appropriateness of a request will be answered by the Office of the County Administrator. 18. Sick Leave Incentive Plan: Employees may be eligible for a payoff of a part of unused sick leave accruals at separation. This program is an incentive for employees to safeguard sick leave accruals as protection against wage loss due to time lost for injury or illness. Payoff must be approved by the Director of Human Resources, and is subject to the following conditions: A. The employee must have resigned in good standing. B. Payout is not available if the employee is eligible to retire. C. The balance of sick leave at resignation must be at least seventy percent (70%) of accruals earned in the preceding continuous period of employment excluding any sick leave use covered by the Family and Medical Leave Act, the California Family Rights Act, or the California Pregnancy Disability Act. D. Payout is by the following schedule: October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 156 Resolution No. 2016/554 29 Years of Payment Continuous Service Payment of Unused Sick Leave Payable 3 – 5 years 5 – 7 years 7 plus years 30% 40% 50% E. No payoff will be made pursuant to this section unless the Contra Costa County Employees’ Retirement Association has certified that an employee requesting a sick leave payoff has terminated membership in, and has withdrawn his or her contributions from, the Retirement Association. F. It is the intent of the Board of Supervisors that payments made pursuant to this section are in lieu of County retirement benefits resulting from employment by this County or by Districts governed by this Board. 19. Computer Vision Care (CVC) Users Eye Examination: Employees are eligible to receive an annual eye examination on County time and at County expense provided that the employee regularly uses a video display terminal at least an average of two (2) hours per day as certified by their department. Employees certified for examination under this program must make their request through the Benefits Service Unit of the County Human Resources Department. Should prescription CVC eyeglasses be prescribed for the employee following the examination, the County agrees to provide, at no cost, basic CVC eye wear consisting of a fifty dollar ($50) frame and single, bifocal or trifocal lenses. Employees may, through individual arrangement between the employee and the employees’ doctor and solely at the employee’s expense, include blended lenses and other care, services or materials not covered by the Plan. 20. Long-Term Disability Insurance: The County will continue in force the Long-Term Disability Insurance program with a replacement limit of eighty-five (85%) of total monthly base earnings reduced by any deductible benefits. III. BENEFITS FOR ELECTED AND APPOINTED DEPARTMENT HEADS Department Heads will receive the benefits set forth in Part I and Part II and the following additional benefits: 21. Executive Automobile Allowance: A. Elected Department Heads The below-listed elected Department Heads are eligible to receive a $600 per month automobile allowance plus mileage for miles driven outside Contra Costa County at the rate per mile allowed by the Internal Revenue Service (IRS) as a deductible expense. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 157 Resolution No. 2016/554 30 Receipt of this automobile allowance means that the elected Department Head must use a private automobile for County business. Assessor (DAA1) Auditor–Controller (SAA1) Clerk–Recorder (ALA1) District Attorney (2KA1) Treasurer–Tax Collector (S5A1) The Sheriff-Coroner (6XA1) is eligible to receive a $500 per month automobile allowance plus mileage for miles driven inside and outside of Contra Costa County at the rate per mile allowed by the Internal Revenue Service (IRS) as a deductible expense. Receipt of this automobile allowance means that the Sheriff-Coroner must use a private automobile for County business. B. Appointed Department Heads appointed prior to February 1, 2012 The below-listed Department Heads who were appointed to their positions prior to February 1, 2012 are eligible to receive a $600 per month automobile allowance plus mileage for miles driven outside Contra Costa County at the rate per mile allowed by the Internal Revenue Service (IRS) as a deductible expense. Receipt of this automobile allowance means that the appointed Department Head must use a private automobile for County business. County Administrator (ADA2) Chief Assistant County Administrator (ADB1) County Counsel (2EA1) County Probation Officer (7AA1) Director of Animal Services (BJA1) Director of Child Support Services (SMA1) Director of Conservation and Development (4AA1) Director of Health Services (VCA1) Director of Information Technology (LTA1) Public Defender (25A1) Public Works Director (NAA1) C. Appointed Department Heads appointed on and after February 1, 2012 Every appointed Department Head is ineligible to receive an automobile allowance. D. Temporary Loss of Vehicle If use of a County vehicle is temporarily required as the result of an emergency, such as an accident or mechanical failure to the recipient’s personal automobile, a County vehicle may be used if approved by the October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 158 Resolution No. 2016/554 31 County Administrator or his/her designee. The user’s department will be charged for the costs of the temporary use of the County vehicle. Further, the user of the County vehicle will not receive his/her automobile allowance while using the County vehicle. 22. Executive Life Insurance: In lieu of the insurance provided under Section 15, Department Heads are covered at County expense by term life insurance in the amount of sixty thousand dollars ($60,000) additional to the insurance provided under Section 2.24. 23. Executive Professional Development Reimbursement: Department Heads and those chief assistants listed in Exhibit D (excluding Attorney classes) are eligible for reimbursement of up to nine hundred twenty-five dollars ($925) for each two (2) year period beginning January 1, 1999 for memberships in professional organizations, subscriptions to professional organizations, subscriptions to professional publications, attendance fees at job-related professional development activities, and purchase of job-related computer hardware and software, such as blackberries, iPhones, and treos (excluding automation connectivity, support, or subscription fees) from a standardized County-approved list or with Department Head approval, provided each employee complies with the provisions of the Computer Use and Security Policy adopted by the Board of Supervisors and the applicable manuals. In order to receive reimbursement, the employee must have been in an eligible classification when the expense was incurred. Each executive professional development reimbursement request must be approved by the Department Head and submitted through the regular demand process. Demands must be accompanied by proof of payment (copy of invoice or receipt). Certification regarding compliance with the County’s computer use and security policy may be required. Questions regarding the appropriateness of a request will be determined by the Office of the County Administrator. 24. Appointed Department Heads: The Appointed Department Heads are the Agricultural Commissioner/Director of Weights and Measures, Chief Assistant County Administrator, County Counsel, County Finance Director, County Librarian, County Probation Officer, County Veteran’s Services Officer, Director of Employment and Human Services, Director of Animal Services, Director of Child Support Services, Director of Conservation and Development, Director of Health Services, Director of Human Resources, Director of Information Technology, Public Defender, and the Public Works Director. (The Fire Chief of the Contra Costa County Fire Protection District is also an appointed Department Head, but the benefits for the Fire Chief are set forth in a separate Fire Management Resolution.) 25. Elected Department Heads: The Elected Department Heads are the Assessor, Auditor–Controller, Clerk–Recorder, District Attorney, Sheriff–Coroner, and Treasurer–Tax Collector. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 159 Resolution No. 2016/554 32 26. Elected Department Head Benefits: Elected Department Heads will receive only the following benefits under Parts I, II, and III, together with such benefits as may be authorized under Part IV, as specified: A. All Elected Department Heads will receive the benefits set forth in Part I, Sections 5, 6, 7, 8, 10, and 11.12. B. Elected Department Heads will receive the benefits set forth in Part I, Section 2, in accordance with the following: 1. Elected Department Heads other than the Sheriff receive health care coverage from County health plans pursuant to Section 2 A. i. Those Elected Department Heads who were County employees when elected to County office with a County employee hire date that is earlier than January 1, 2009, will receive the benefits set forth in Part I, Section 2 A except the provisions set forth in Section 2.13 (a) (3) do not apply. ii. Those Elected Department Heads who were County employees when elected to County office with a County employee hire date that is on or after January 1, 2009, will receive all of the benefits set forth in Part I, Section 2 A. iii. Those Elected Department Heads who were not County employees when elected to County office will receive all of the benefits set forth in Part I, Section 2 A. 2. The Sheriff receives health care coverage from CalPERS pursuant to Section 2 B. 3. All Elected Department Heads receive the benefits set forth in Section 2 C, excluding section 2.26. C. All Elected Department Heads will receive the benefits set forth in Part II, Sections 13, 19 and 20. D. Elected Department Heads will not receive the benefits set forth in Part II, Section 12. Elected Department Heads who are in their elected office and receiving longevity pay as of October 1, 2010 are eligible for the following benefit: 1. A five percent (5%) longevity differential upon the completion of ten years of service effective on the first day of the month following the month in which the official qualifies for the ten (10) year service award. 2. An additional two and one half (2.5%) longevity differential upon the October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 160 Resolution No. 2016/554 33 completion of fifteen (15) years of service effective on the first day of the month following the month in which the official qualifies for the fifteen (15) year service award. E. As compensation for not accruing paid vacation credit, in addition to the benefits of Part II, Section 13, twelve thousand dollars ($12,000) as a deferred compensation contribution will be added to the elected department head’s deferred compensation account effective July 1 of each year (commencing July 1, 2007). If after July 1, but prior to June 30 of the next succeeding year, for any reason, the elected department head’s occupancy of office terminates and/or expires, the elected department head is entitled to an additional deferred compensation account contribution prorated from July 1 to include the time period the elected department head served prior to the next June 30. Further, if, for any reason, all or part of such deferred compensation cannot be paid into a deferred compensation account the elected department head is entitled to an equivalent lump-sum payment. None of the County’s twelve thousand dollar ($12,000) contribution may be used to establish eligibility and qualification to receive the additional eighty-five dollars ($85) monthly Deferred Compensation Incentive contribution otherwise provided by the County. F. All Elected Department Heads will receive the benefits set forth in Part III, Sections 21, 22 and 23. G. A County employee who becomes a County elected official may receive payment for unused vacation accruals only at the rate of pay that the elected official last earned as a County employee. The elected official may not be paid for unused vacation accruals at the rate of pay earned as an elected official. H. Only the Board of Supervisors is authorized to prescribe the compensation of County elected officials pursuant to Government Code section 25300. 26A. Board of Supervisors Members Benefits: Board of Supervisors members will receive only the following benefits under Parts I, II, and III. A. Part I: The benefits set forth in Sections 5, 6, 7, 10, and 11.12. Part 1, Section 2: in accordance with the following, health care coverage from County health plans pursuant to Section 2 A. i. Those Supervisors who were County employees when elected to County office with a County employee hire date that is earlier than January 1, 2009, will receive the benefits set forth in Part I, Section 2 A except the provisions set forth in Section 2.13 (a) (3) do not apply. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 161 Resolution No. 2016/554 34 ii. Those Supervisors who were County employees when elected to County office with a County employee hire date that is on or after January 1, 2009, will receive all of the benefits set forth in Part I, Section 2 A. iii. Those Supervisors who were not County employees when elected to County office will receive all of the benefits set forth in Part I, Section 2 A. B. C. D. Part I, Section 2 C, excluding Section 2.26. Part II: The benefits set forth in Sections 13, 19, and 20. Part III: The benefits set forth in Sections 22 and 23. The provisions of Section 26 G apply to Board of Supervisors members. IV. SPECIAL BENEFITS FOR MANAGEMENT EMPLOYEES BY DEPARTMENT OR CLASS 27. Accounting Certificate Differential: Incumbents of Management professional accounting, auditing or fiscal officer positions who possess one of the following certifications in good standing will receive a differential of five percent (5%) of base monthly salary: (1) A valid Certified Public Accountant (CPA) license issued by the State of California, Department of Consumer Affairs, Board of Accountancy; (2) a Certified Internal Auditor (CIA) certification issued by the Institute of Internal Auditors; (3) a Certified Management Accountant (CMA) certification issued by the Institute of Management Accountants; or (4) a Certified Government Financial Manager (CGFM) certification issued by the Association of Government Accountants. 28. Animal Services Search Warrant: Employees in the management class of Deputy Director of Animal Services (BJD1) will be compensated for time spent in assisting law enforcement agencies in the serving of search warrants. The amount of special compensation per incident is one hundred dollars ($100) and it will continue to be equal to that paid to Animal Services Officers for performing this duty. Only employees involved in actual entry team activities will be so compensated. The department continues to retain the sole right to select and assign personnel to such search warrant duty. 29. Animal Services Uniform Allowance: The uniform allowance for employees in the management class of Deputy Director of Animal Services (BJD1) is eight hundred dollars ($800) effective July 1, 2001, payable one-twelfth (1/12) of the yearly total in monthly pay warrants. Any other increase in the Uniform Allowance, which may be granted to Animal Services Officers while this Resolution is in effect, is granted to the Animal Services Management classes. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 162 Resolution No. 2016/554 35 30. Attorney State Bar Dues and Professional Development Reimbursement: 30.10 State Bar Dues Reimbursement: The County will reimburse employees in the classes set forth below for California State Bar Membership dues (but not penalty fees) and, if annually approved in advance by the Department Head, fees for criminal and/or civil specialization. 30.11 Professional Development Reimbursement: The County will reimburse employees in the classes listed in Section 30.12 up to a maximum of seven hundred dollars ($700) each fiscal year for the following types of expenses: A. Purchase of job-related computer hardware and software. B. Membership dues in legal professional associations. C. Purchase of legal publications. D. Training and travel costs for job-related educational courses. E. Legal on-line computer services. Any unused accrual may be carried forward to the next fiscal year up to a maximum of eight hundred dollars ($800). 30.12 Law School Student Loan Reimbursement Program A. Eligibility: 1. Only Employees in the classes listed in Section 30.13, excluding County Counsel (2EA1), District Attorney (2KA1), and Public Defender (25A1), are eligible. Payments will only be made to employees in paid status as of July 2015, and thereafter. 2. Temporary employees are not eligible for payments. Time served as a temporary employee does not count towards eligibility for payments. B. Qualifying amount and terms: The employee must satisfy all of the following criteria to be eligible for any payments through this Law School Student Loan Reimbursement Program. 1. First Payment: The employee must have been hired into one of the listed classes and have worked in one or more of those classes for at least three (3) consecutive years from date of hire to be eligible for the first payment. After completion of the third consecutive year of employment in one or more of those classes, the employee may receive $2,000 for purposes of reimbursement for law school student loan payments. 2. Second Payment: For an employee who entered County service in one of the listed classes, the employee must work in one or more of those classes during the fourth year of employment from date of hire October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 163 Resolution No. 2016/554 36 to be eligible for the second payment. After completion of four (4) years of employment with the County in one or more of those classes, the employee may receive an additional $3,000 for purposes of reimbursement for law school loan payments. 3. Third Payment: For an employee who entered County service in one of the listed classes, the employee must work in one or more of those classes during the fifth year of employment from date of hire to be eligible for the third payment. After completion of five (5) years of employment with the County in one or more of those classes, the employee may receive an additional $4,000 for purposes of reimbursement for law school loan payments. 4. For each requested payment: The employee must submit a request for reimbursement on the County’s law school loan reimbursement form and attach documentation that establishes to the satisfaction of the department the existence of an outstanding law school student loan to the employee from an educational entity, government entity, or commercial lending institution and the annual payment record for the law school student loan during the preceding twelve months showing payments made by the employee. Employees may not request more than one payment per year, and there must be at least twelve (12) full months between each request for payment. 5. This program is not available to employees who paid off their law school student loans prior to July 1, 2015, to those employees who did not incur law school student loans from an educational entity, government entity, or commercial lending institution, or to participating employees once they have paid off their law school student loans. 6. The law school student loan reimbursement payments will not exceed $2,000 for the first payment, $3,000 for the second payment, and $4,000 for the third payment. No employee may receive more than a total maximum lifetime reimbursement of $9,000. 7. The law school student loan reimbursement payments are subject to applicable state and federal withholding, if any. 8. The terms and conditions of this law school student loan reimbursement program are subject to procedures approved by the County Auditor-Controller’s Office. 30.13 Eligible Classes: This section applies only to the following classifications: Assistant County Counsel-Exempt (2ED1) October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 164 Resolution No. 2016/554 37 Assistant District Attorney-Exempt (2KD3) Assistant Public Defender-Exempt (25D2) Chief Asst. County Counsel-Exempt (2ED2) Chief Asst. Deputy District Atty-Exempt (2KD2) Chief Assistant Public Defender-Exempt (25D1) Chief Trial Deputy Public Defender (25DB) Civil Litigation Attorney-Advanced (2ETG) Civil Litigation Attorney-Standard (2ETF) Civil Litigation Attorney-Basic (2ETE) County Counsel (2EA1) Deputy County Counsel-Advanced (2ETK) Deputy County Counsel-Standard (2ETJ) Deputy County Counsel-Basic (2ETH) Deputy County Counsel-Advanced-Exempt (2ET3) Deputy County Counsel-Standard-Exempt (2ET2) Deputy County Counsel-Basic-Exempt (2ET1) District Attorney (2KA1) Public Defender (25A1) Senior Deputy District Attorney-Exempt (2KD1) Senior Financial Counsel-Exempt (2ED3) Supervising Attorney-Child Support Services (29HA) Attorney Basic-Child Support Services (29VA) Attorney Advanced-Child Support Services (29TA) Attorney Entry-Child Support Services (29WA) 31. Attorney Management Administrative Leave and Additional Longevity Pay: 31.10 Attorney Management Administrative Leave: A. On January 1st of each year, the employees in the classes set forth below who are in paid status, excluding fixed-term employees and contract attorneys, will be credited with ninety four (94) hours of Management Administrative Leave. Management Administrative Leave must be used during the calendar year in which it is credited and any unused hours may not be carried forward. B. Attorneys appointed between January 1st and June 30th, inclusive, are eligible for ninety four (94) hours of Management Administrative Leave on the first succeeding January 1st and annually thereafter. Attorneys appointed on or after July 1st are eligible for seventy one (71) hours of Management Administrative Leave on the first succeeding January 1st and are eligible for ninety four (94) hours annually thereafter. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 165 Resolution No. 2016/554 38 C. Permanent part time attorneys are eligible for Management Administrative Leave on a prorated basis, based upon their position hours, beginning on January 1st following their appointment and in the same proportion on each January 1st thereafter. Permanent-intermittent attorneys are not entitled to Management Administrative Leave. Any attorney on a leave of absence will have his/her Management Administrative Leave hours prorated upon his/her return. D. Unrepresented, management, and exempt attorneys on the Overtime Exempt Exclusion List are authorized to receive overtime pay; therefore, their Management Administrative Leave will be reduced by 25% each time the attorney is on the List. The 25% reduction will be deducted from the employee’s current leave balance, but if there is no balance, it will be deducted from future awarded Management Administrative Leave. 31.11 Additional Longevity Pay at 20 Years of County Service: In addition to the Longevity Pay provided in Section 12 of this resolution, employees in the classes set forth below are eligible to receive an additional two percent (2%) longevity differential effective on the first day of the month following the month in which the employee qualifies for the twenty (20) year service award, beginning on November 1, 2012. For those employees who have twenty years of service on or before November 1, 2012, this longevity differential will be paid prospectively only from November 1, 2012. 31.12 Eligible Classes: This section applies only to the following classifications: Assistant County Counsel-Exempt (2ED1) Assistant District Attorney-Exempt (2KD3) Assistant Public Defender-Exempt (25D2) Chief Asst. County Counsel-Exempt (2ED2) Chief Asst. Deputy District Atty-Exempt (2KD2) Chief Assistant Public Defender-Exempt (25D1) Chief Trial Deputy Public Defender (25DB) Civil Litigation Attorney-Advanced (2ETG) Civil Litigation Attorney-Standard (2ETF) Civil Litigation Attorney-Basic (2ETE) County Counsel (2EA1) Deputy County Counsel-Advanced (2ETK) Deputy County Counsel-Standard (2ETJ) Deputy County Counsel-Basic (2ETH) Deputy County Counsel-Advanced-Exempt (2ET3) October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 166 Resolution No. 2016/554 39 Deputy County Counsel-Standard-Exempt (2ET2) Deputy County Counsel-Basic-Exempt (2ET1) Public Defender (25A1) Senior Deputy District Attorney-Exempt (2KD1) Senior Financial Counsel-Exempt (2ED3) Supervising Attorney-Child Support Services (29HA) Attorney Basic-Child Support Services (29VA) Attorney Advanced-Child Support Services (29TA) Attorney Entry-Child Support Services (29WA) 32. Assessor Education Differential: Employees in the management class of Assistant County Assessor-Exempt (DAB1) are entitled to a salary differential of two and one-half percent (2.5%) of base monthly salary for possession of a certification for educational achievement from at least one of the following: A. American Institute of Real Estate Appraisers Residential Member designation. B. State Board of Equalization Advanced Appraiser Certification. C. International Association of Assessing Officers Residential Evaluation Specialist. D. Society of Auditor-Appraiser Master Auditor-Appraiser designation. E. Society of Real Estate Appraisers Senior Residential Appraiser designation. F. Any other certification approved by the County Assessor and the Director of Human Resources. 33. Certified Elections/Registration Administrator Certification Differential: Employees in the classification of Clerk-Recorder (ALA1) are entitled to receive a monthly differential in the amount of five percent (5%) of base monthly salary for possession of a valid Certified Elections/Registration Administrator Certificate issued by The Election Center-Professional Education Program. Verification of eligibility is by the County Administrator or designee. Eligibility for receipt of the differential begins on the first day of the month following the month in which the County Administrator verifies eligibility. 34. District Attorney Inspectors Longevity Differential: Incumbents of the classes of District Attorney Chief of Inspectors–Exempt (6KD1), District Attorney Director of Forensic and Technical Services (6KDC), District Attorney Lieutenant of Inspectors (6KNB), and Lieutenant of Inspectors–Welfare Fraud (6KWG) are eligible for a differential of five percent (5%) of base monthly salary when the following conditions are satisfied: The employee has (1) four (4) years of experience as a peace officer with Contra Costa County; (2) fifteen (15) years of P.O.S.T. experience; and (3) has reached the age of thirty-five (35). October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 167 Resolution No. 2016/554 40 35. District Attorney Inspector P.O.S.T.: Incumbents of the classes of District Attorney Lieutenant of Inspectors (6KNB), District Attorney Director of Forensic and Technical Services (6KDC), District Attorney Lieutenant of Inspectors–Welfare Fraud (6KWG) and District Attorney Chief of Inspectors–Exempt (6KD1) who possess the appropriate certificates beyond the minimum P.O.S.T. qualifications required in their class may qualify for one of the following career incentive allowances: A. A career incentive allowance of two and one-half percent (2.5%) of base monthly salary will be paid to DA Lieutenant of Inspectors, DA Director of Forensic and Technical Services, and DA Lieutenant of Inspectors-Welfare Fraud for the possession of an Advanced P.O.S.T. certificate. This allowance will be paid to the DA Chief of Inspectors-Exempt for possession of a Management and/or Executive P.O.S.T. Certificate. B. A career incentive allowance of five percent (5%) of base monthly salary will be paid to DA Lieutenant of Inspectors, DA Director of Forensic and Technical Services, and DA Lieutenant of Inspectors–Welfare Fraud for possession of an Advanced P.O.S.T. certificate and an approved Baccalaureate Degree. This allowance will be paid to the DA Chief of Inspectors for possession of a Management and/or Executive P.O.S.T. certificate and possession of an approved Baccalaureate Degree. C. A career incentive allowance of seven and one-half percent (7.5%) of base monthly salary will be paid to DA Lieutenant of Inspectors, DA Director of Forensic and Technical Services, and DA Lieutenant of Inspectors–Welfare Fraud for the possession of an Advanced P.O.S.T. certificate and possession of an approved Master’s Degree. This allowance will be paid to the DA Chief of Inspectors–Exempt for possession of an approved Management and/or Executive P.O.S.T. certificate and possession of an approved Master’s Degree. No continuing education is required in order to be entitled to any of the foregoing allowances. 36. District Attorney Investigator - Safety Employees Retirement Tiers; Contribution Toward Cost of Enhanced Retirement Benefit: 36.10 Safety Tier A: The retirement formula of “3 percent at 50" applies to employees in the classifications set forth below who become members of the Contra Costa County Employees Retirement Association (CCCERA) on or before December 31, 2012 or who, under PEPRA, become reciprocal members of CCCERA, as determined by CCCERA. The cost of living adjustment (COLA) to the retirement allowances of these employees will not exceed three percent (3%) per year. The final compensation of these employees will be based on a twelve (12) consecutive month salary average. This retirement benefit is known as Safety Tier A. 1. Until July 1, 2012, each employee in Tier A will pay nine percent (9%) of his or her retirement base to pay part of the employer’s contribution for the October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 168 Resolution No. 2016/554 41 cost of Safety Tier A retirement benefits. 2. Effective on July 1, 2012, each employee in Tier A will pay three percent (3%) of his/her retirement base to pay part of the employer’s contribution for the cost of Safety Tier A retirement benefits. 3. Effective on June 30, 2016, these payments will cease. The payments set forth above will be made on a pre-tax basis in accordance with applicable tax laws. “Retirement base” means base salary and other payments, such as salary differential and flat rate pay allowances, used to compute retirement deductions. 36.11 Safety PEPRA Tier: For employees who become safety New Members of the Contra Costa County Employees Retirement Association (CCCERA) on or after January 1, 2013, retirement benefits are governed by the California Public Employees Pension Reform Act of 2013 (PEPRA) (Chapters 296 and 297, Statutes of 2012) and Safety Option Plan Two (2.7% @ 57) applies. For employees hired on or after July 1, 2014, who under PEPRA, become safety New Members of CCCERA, the cost of living adjustment to the retirement allowance will not exceed two percent (2%) per year and will be banked. To the extent that this resolution conflicts with any provision of PEPRA, PEPRA governs. 36.12 Employees with more than 30 years of Service: Commencing on July 1, 2007, eligible employees in the classifications set forth below and designated by the Contra Costa County Employees’ Retirement Association as safety members with credit for more than thirty (30) years of continuous service as safety members, will not make payments from their retirement base to pay part of the employer’s contribution towards the cost of Safety Tier A. 36.13 Eligible Classes: This section applies only to the following classifications: District Attorney Chief of Inspectors-Exempt (6KD1) District Attorney Lieutenant of Inspectors (6KNB) Lieutenant of Inspectors-Welfare Fraud (6KWG) District Attorney Director of Forensic and Technical Services (6KDC) 37. Engineer Continuing Education Allowance: Employees in the classification of Deputy Public Works Director-Exempt (NAD0) are eligible to receive a one year Continuing Education Allowance of two and one-half percent (2.5%) of base monthly salary if they complete at least (60) hours of approved education or training or at least three (3) semester units of approved college credit or approved combination thereof, subject to the following conditions. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 169 Resolution No. 2016/554 42 A. The specific education or training must be submitted in writing by the employee to the Public Works Director or his designee prior to beginning the course work. B. The education or training must be reviewed and approved in advance by the Public Works Director or his designee as having a relationship to the technical or managerial responsibilities of the employee’s current or potential County job classifications. C. Employees who qualify for this allowance do so for a period of only twelve (12) months, commencing on the first day of the month after proof of completion is received and approved by the Public Works Director or his designee. This allowance automatically terminates at the end of the twelve (12) month period. 38. Engineer Professional Development Reimbursement: Employees in the classification of Engineering Managers will be allowed reimbursement for qualifying professional development expenses and professional engineering license fees required by the employee’s classification up to a total of seven hundred dollars ($700) for each two (2) year period beginning on January 1, 2000. Effective July 1, 2007, the allowable reimbursement amount will be increased by one hundred fifty dollars ($150) for a total of eight hundred fifty dollars ($850). Effective on January 1, 2008, Engineering Managers will be allowed reimbursement for qualifying professional development expenses and professional engineering license fees required by the employee’s classification up to a total of nine hundred dollars ($900) for each two (2) year period. Allowable expenses include the following activities and materials directly related to the profession in which the individual is engaged as a County employee: A. Membership dues to professional organizations. B. Registration fees for attendance at professional meetings, conferences and seminars. C. Books, journals and periodicals. D. Tuition and text book reimbursement for accredited college or university classes. E. Professional license fees required by the employee’s classification. F. Application and examination fees for registration as a professional engineer, architect or engineer-in-training. G. Certain job-related instruments, job-related computer hardware and software from a standardized County approved list or with Department Head approval, provided each Engineer complies with the provisions of the Computer Use and Security Policy adopted by the Board of Supervisors and the applicable manuals. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 170 Resolution No. 2016/554 43 Individual professional development reimbursement requests require the approval of the Department Head. Reimbursement occurs through the regular demand process with demands being accompanied by proof of payment (copy of invoice or canceled check). In order to receive reimbursement, the employee must have been in an eligible classification when the expense was incurred. 39. Library Department Holidays: For all management and unrepresented employees in the County Library Department, the day after Thanksgiving is deleted as a holiday and the day before Christmas is added as a holiday. 40. Health Services Department On Call Duty and Call Back Time: 40.10 Eligible Classes: Permanent full time and permanent part time employees employed in the Health Services Department (A-18) in the following designated classifications are entitled to On Call Duty and Call Back Time. Designated Classifications: Director of HazMat Program-Ex (VLD2) Deptl Comm & Media Rel Coord (ADSH) Director of Env Health Svcs-Ex (VLD1) Asst Dir of Health Svcs (VCB1) MH Medical Director-Ex (VPD1) Emergency Medical Svcs Director (VBSC) Chief Exec Officer CCCHP (VCB3) Residency Director-Exempt (VPD5) Chief Operations Officer-Exempt (VWD1) 40.11 On Call Duty: On Call Duty is when an employee is not scheduled to work on County premises but is ready to immediately report to work. The employee must make arrangements so that his/her supervisor can reach him/her within ten (10) minutes’ notice or less. The Department Head approves those employees who will be assigned to On Call Duty. An employee assigned to On Call Duty is paid one (1) hour of straight time pay for each four (4) hours designated on call. If an employee’s On Call Duty hours are not in increments of four (4) hours, the On Call Duty hours will be prorated. For example, if the employee is assigned to On Call Duty for six (6) hours, the employee would receive one hour and one half (1.5) straight time pay for the six (6) hours designated on call (6/4). October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 171 Resolution No. 2016/554 44 If an employee designated to On Call Duty is called back to work, the On Call Duty hours will not be deducted from the time the employee works. 40.12 Call Back Time: Call Back Time is when an employee is called back to work on County premises. An employee called back to work is entitled to receive pay at the rate of one and one half (1.5) times his/her base rate of pay (not including differentials) for the actual Call Back Time hours worked plus one (1) additional hour. An employee called back to work will be paid a minimum of two (hours) for each Call Back Time. 41. (Reserved) 42. (Reserved) 43. Probation – Longevity Differential: 43.10 Longevity Pay at 20 Years of County Service: In addition to the Longevity Pay provided in Section 12 of this resolution, employees in the classes set forth below are eligible to receive a one and a half percent (1.5%) longevity differential effective on the first day of the month following the month in which the employee qualifies for the twenty (20) year service award. For those employees who have twenty years of service on or before July 1, 2016, this additional longevity differential will be paid prospectively only from July 1, 2016. 43.11 Eligible Classes: This section applies only to the following classifications: Assistant County Probation Officer- Exempt (7AB1) Chief Deputy Probation Officer (7ADC) Institutional Supervisor II (7KGA) Probation Manager (7AGB) Probation Director (7BFA) 44. Probation - Safety Employees Retirement Tiers: 44.10 Safety Tier A: The retirement formula of “3 percent at 50" applies to employees in the classifications set forth below who become Safety members of the Contra Costa County Employees Retirement Association (CCCERA) on or before December 31, 2012 or who, under PEPRA, become reciprocal members of CCCERA, as determined by CCCERA. The cost of living adjustment (COLA) to the retirement allowances of these employees will not exceed three percent (3%) per year. The final compensation of these employees will be based on a twelve (12) consecutive month salary average. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 172 Resolution No. 2016/554 45 1. Until July 1, 2012, each employee in Tier A will pay nine percent (9%) of his/her retirement base to pay part of the employer’s contribution for the cost of Tier A retirement benefits. 2. For the period of July 1, 2012 through and including December 31, 2014, each employee in Tier A will pay four and one half percent (4.5%) of his/her retirement base to pay part of the employer’s contribution for the cost of Tier A retirement benefits. 3. For the period of January 1, 2015 through and including June 29, 2015, each employee will pay two and one quarter percent (2.25%) of his/her retirement base to pay part of the employer’s contribution for the cost of Tier A retirement benefits. 4. Effective on June 30, 2015, each employee’s payment of two and one quarter percent (2.25%) of his/her retirement base to pay part of the employer’s contribution for the cost of Tier A retirement benefits will cease. The payments set forth above will be made on a pre-tax basis in accordance with applicable tax laws. “Retirement base” means base salary and other payments, such as salary differential and flat rate pay allowances, used to compute retirement deductions. 44.11 Safety PEPRA Tier: For employees who become Safety New Members of the Contra Costa County Employees Retirement Association (CCCERA) on or after January 1, 2013, retirement benefits are governed by the California Public Employees Pension Reform Act of 2013 (PEPRA) (Chapters 296 and 297, Statutes of 2012) and Safety Option Plan Two (2.7% @ 57) applies. For employees who become Safety New Members of CCCERA on and after January 1, 2016, the cost of living adjustment to the retirement allowance will not exceed two percent (2%) per year and will be banked. To the extent that this resolution conflicts with any provision of PEPRA, PEPRA governs. 44.12 Eligible Classes: This section applies only to the following classifications: Assistant County Probation Officer-Exempt (7AB1) County Probation Officer-Exempt (7AA1) Chief Deputy Probation Officer (7ADC) Institutional Supervisor II (7KGA) Probation Manager (7AGB) Probation Director (7BFA) 45. Real Property Agent Advanced Certificate Differential: Employees in the classifications of Assessor (DAA1), Assistant County Assessor-Exempt (DAB1), and Real Estate Manager-Exempt (DYD1) are entitled to receive a monthly differential in the amount of five percent (5%) of base monthly salary for possessing and maintaining either a valid Senior Member Certificate issued by the International October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 173 Resolution No. 2016/554 46 Executive Committee of the International Right of Way Association (IRWA) or a certification issued by the Building Owners and Managers Institute (BOMI) with a designation as either a Real Property Administrator (RPA) or Facilities Management Administrator (FMA). Verification of eligibility will be by the Department Head or his/her designee. Eligibility for receipt of the differential begins on the first day of the month following the month in which eligibility is verified by the Department Head. All employees who qualify for the Senior Member certificate must recertify every five (5) years with the International Right of Way Association in order to retain the Senior Member designation and continue to receive the differential. In order to recertify, a Senior Member must accumulate seventy-five (75) hours of approved education which may include successfully completing courses, attending educational seminars or teaching approved courses. All employees who qualify for the RPA or FMA designation must recertify every three (3) years with BOMI in order to retain the RPA or FMA designation and continue to receive this differential. In order to retain certification, an employee must achieve eighteen (18) points of continuing professional development, which may include successfully completing courses, attending educational seminars, or teaching approved courses related to the industry. 46. Sheriff Sworn Management P.O.S.T.: A. Incumbents of the classes of Sheriff-Coroner (6XA1), Undersheriff–Exempt (6XB4), Assistant Sheriff- Exempt (6XB2) and Commander–Exempt (6XD1) who possess the appropriate certificates beyond the minimum P.O.S.T. qualifications required in their class may qualify for one, and only one, of the following career incentive allowances: 1. A career incentive allowance of two and one-half percent (2.5%) of monthly base pay will be awarded for the possession of a Management and/or Executive P.O.S.T. Certificate and possession of an approved Baccalaureate Degree. 2. A career allowance of five percent (5%) of monthly base pay will be awarded for the possession of a Management and/or Executive P.O.S.T. Certificate and possession of an approved Master’s Degree. B. Incumbents in the class of Chief of Police-Contract Agency-Exempt (6XF1) who possess the appropriate certificates beyond the minimum P.O.S.T. qualifications required in their class may qualify for one, and only one, of the following career incentive allowances: 1. A career incentive allowance of two and one-half percent (2.5%) of monthly base pay will be awarded for the possession of an Advanced P.O.S.T. Certificate. 2. A career incentive allowance of five percent (5%) will be awarded for the possession of an Advanced P.O.S.T. Certificate and possession of an approved Baccalaureate or Master’s Degree. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 174 Resolution No. 2016/554 47 47. Sheriff Continuing Education Allowance: Sheriff’s Department employees in the classifications of Sheriff’s Fiscal Officer (APSA) and Sheriff’s Chief of Management Services (APDC) are eligible to receive a Continuing Education Allowance of two and one-half percent (2.5%) of base monthly salary for any fiscal year in which they complete at least sixty (60) hours of education or training or at least three(3) semester units of college credit or a combination thereof, approved by the department, subject to all of the following conditions: A. An application must be submitted in advance, to the Sheriff’s Department prior to the fiscal year in which the education or training will occur. B. The education or training must be directly related to the technical or Management duties of the employee’s job. C. The course must be reviewed and approved in advance by the Sheriff’s Department Standards and Resources Bureau. D. The employee must show evidence of completion with a passing grade. 48. Sheriff Emergency Services Standby Differential: Employees in the classification of Emergency Planning Specialist–Exempt (9GS1) who perform standby duty for the Office of Emergency Services at least one (1) week per month, are entitled to receive a differential in the amount of two and one-half percent (2.5%) of base monthly salary. 49. Sheriff Law Enforcement Longevity Differential: 49.10. 15 Years of Sworn County Service: Incumbents in the classifications of Undersheriff-Exempt (6XB4), Assistant Sheriff- Exempt (6XB2), Commander- Exempt (6XD1), and Chief of Police-Contract Agency-Exempt (6XF1) are eligible for a differential of five percent (5%) of base monthly salary upon completion of fifteen (15) years of County service as a full-time, permanent, sworn law enforcement officer. 49.11. 20 Years of Sworn County Service: Incumbents in the classifications of Undersheriff-Exempt (6XB4), Assistant Sheriff- Exempt (6XB2), Commander- Exempt (6XD1), and Chief of Police-Contract Agency-Exempt (6XF1) are eligible for a differential of two percent (2%) of base monthly salary upon completion of twenty (20) years of County service as a full-time, permanent, sworn law enforcement officer. For employees who completed twenty (20) years of such service on or before September 1, 2013, this longevity differential will be paid prospectively only from September 1, 2013. 50. Sheriff Uniform Allowance: The Sheriff-Coroner (6XA1), Undersheriff-Exempt (6XB4), Assistant Sheriff- Exempt (6XB2), Commander-Exempt (6XD1), Chief of Police-Contract Agency-Exempt (6XF1) and non-sworn management employees in the Sheriff-Coroner’s Department will be paid a uniform allowance in the amount of eight hundred seventy-two dollars ($872) per year effective July 1, 2007, payable one-twelfth (1/12) of the yearly total in monthly pay warrants. The non-sworn October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 175 Resolution No. 2016/554 48 management employees eligible for this uniform allowance are: Sheriff’s Fiscal Officer (APSA) and Sheriff’s Chief of Management Services (APDC). 51. Sheriff - Detention Division Meals: Employees assigned to the Detention Division will have fifteen dollars ($15.00) per month deducted from their pay checks in exchange for meals provided by the Department. The employee may choose not to eat facility food. In that case, no fees will be deducted. 52. Sheriff - Safety Employees Retirement Tiers: 52.10. Safety Tier A: The retirement formula of “3 percent at 50" applies to employees in the classifications set forth below, who are employed by the County as of December 31, 2006. The cost of living adjustment (COLA) to the retirement allowances of these employees will not exceed three percent (3%) per year. The final compensation of these employees will be based on a twelve (12) consecutive month salary average. Safety Tier A is closed to all employees initially hired by Contra Costa County after December 31, 2006. 52.11 Safety Tier C: The retirement formula of “3 percent at 50" applies to employees in the classifications set forth below, who are hired by the County after December 31, 2006 and on or before December 31, 2012, or who, under PEPRA, become reciprocal members of CCCERA, as determined by CCCERA. The cost of living adjustment (COLA) to the retirement allowances of these employees will not exceed two percent (2%) per year. The final compensation of these employees will be based on a thirty-six (36) consecutive month salary average. 52.12 Safety PEPRA Tier: For employees who become Safety New Members of the Contra Costa County Employees Retirement Association (CCCERA) on or after January 1, 2013, retirement benefits are governed by the California Public Employees Pension Reform Act of 2013 (PEPRA) (Chapters 296 and 297, Statutes of 2012) and Safety Option Plan Two (2.7% @ 57) applies. The cost of living adjustment to the retirement allowances of these employees will not exceed two percent (2%) per year and will be banked. To the extent that this resolution conflicts with any provision of PEPRA, PEPRA governs. 52.13 Employees with more than 30 years of Service: Commencing January 1, 2007, employees in the classifications set forth below and designated by the Contra Costa County Employees’ Retirement Association as safety members with credit for more than thirty (30) years of continuous service as safety members, will not make payments from their retirement base to pay part of the employer’s contribution towards the cost of Safety Tier A. 52.14 Retirement Tier Elections: If members of the Deputy Sheriffs’ Association have the opportunity to elect different retirement tiers, employees in the classifications set forth below and employed by the County as of December 31, 2012, will be offered the same opportunity to elect the new Safety PEPRA Tier at the same time and on the same terms and conditions as are applicable to members of the Deputy Sheriffs’ Association. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 176 Resolution No. 2016/554 49 52.15 Eligible Classes. This section applies only to the following classifications: Sheriff-Coroner (6XA1) Undersheriff-Exempt (6XB4) Assistant Sheriff-Exempt (6XB2) Commander-Exempt (6XD1) Chief of Police-Contract Agency-Exempt (6XF1) 53. Safety Employees Retirement Tiers (Miscellaneous Safety Classifications) Benefit 53.10 Safety Tier A: The retirement formula of “3 percent at 50" applies to employees in the classifications set forth below who become Safety members of the Contra Costa County Employees Retirement Association (CCCERA) on or before December 31, 2012, or who under PEPRA, become reciprocal members of CCCERA as determined by CCCERA. The cost of living adjustment (COLA) to the retirement allowances of these employees will not exceed three percent (3%) per year. The final compensation of these employees will be based on a twelve (12) consecutive month salary average. 1. Until September 1, 2013, each employee in Tier A will pay nine percent (9%) of his/her retirement base to pay part of the employer’s contribution for the cost of Tier A retirement benefits. 2. For the period September 1, 2013, through and including December 31, 2014, each employee in Tier A will pay four and one half (4.5%) of his/her retirement base to pay part of the employer’s contribution for the cost of Tier A retirement benefits. 3. For the period January 1, 2015, through and including June 30, 2015, each employee in Tier A will pay two and a quarter percent (2.25%) of his/her retirement base to pay part of the employer’s contribution for the cost of the Tier A retirement benefit. 4. Effective June 30, 2015, these payments will cease The payments set forth above will be made on a pre-tax basis in accordance with applicable tax laws. “Retirement base” means base salary and other payments, such as salary differential and flat rate pay allowances used to compute retirement deductions. 53.11 Safety PEPRA Tier: For employees who become safety New Members of the Contra Costa County Employees Retirement Association (CCCERA) on or after January 1, 2013, retirement benefits are governed by the California Public Employees Pension Reform Act of 2013 (PEPRA) (Chapters 296 and 297, Statutes of 2012) and Safety Option Plan Two (2.7% @ 57) applies. For employees hired by the County on or after January 1, 2014, who under PEPRA, become safety New Members of CCCERA, the cost of living October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 177 Resolution No. 2016/554 50 adjustment to the retirement allowance will not exceed two percent (2%) per year and will be banked. To the extent that this resolution conflicts with any provision of PEPRA, PEPRA governs. 53.12 Eligible Classes. This section applies only to the following classifications: Assistant Chief Public Service Officer (64BA) Director of Hazardous Materials Program-Exempt (VLD2) 54. Treasurer-Tax Collector Professional Development Differential: Treasurer-Tax Collector employees in one of the classifications listed below are eligible to receive a monthly differential equivalent to five percent (5%) of base salary for possession of at least one (1) of the following specified professional certifications and for completion of required continuing education requirements associated with the individual certifications. Verification of eligibility for any such differential must be provided to the Auditor in writing by the Treasurer-Tax Collector or his/her designee. Under this program, no employee may receive more than a single five percent (5%) differential at one time, regardless of the number of certificates held by that employee. This section applies only to the following classifications: Treasurer-Tax Collector (S5A1) Treasurer’s Investment Officer-Exempt (S5S3) Assistant County Treasurer-Exempt (S5B4) Assistant County Tax Collector (S5DF) Chief Deputy Treasurer Tax Collector-Exempt (S5B2) Qualifying Certificates: Certified Cash Manager (C.C.M.) Certified Financial Planner (C.F.P.) Certified Government Planner (C.G.F.P.) Certified Treasury Manager (C.T.M.) Chartered Financial Analyst (C.F.A.) 55. Executive Assistant to the County Administrator Differential: At the discretion of the County Administrator, an employee in the classification of Executive Assistant II to the County Administrator- Exempt (J3H2) is eligible to receive a monthly differential equivalent to five percent (5%) of base salary while the employee is performing work on special project assignments. Verification of eligibility for any such differential must be provided to the Auditor in writing by the County Administrator or his/her designee. 56. Countywide Accounting Differential: Employees in the classifications of Chief Auditor (SFDB), Chief Accountant (SAGC), and Assistant County Auditor Controller (SAB1) working in the Office of the Auditor-Controller are eligible to receive a monthly differential equivalent to five percent (5%) of base salary in recognition of October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 178 Resolution No. 2016/554 51 the increased responsibility involved in ensuring the system-wide fiscal integrity of the County and its dependent special districts. V. TEMPORARY AND PER DIEM EMPLOYEES EXCLUDED. Parts I through IV above do not apply to temporary and per diem employees. Benefits for temporary and per diem employees are only those provided in Appendix I “Benefits for Temporary and Per Diem Employees,” attached. [EXHIBITS AND APPENDIX ATTACHED] October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 179 EXHIBIT A Job Code Classification AJGA ADA MANAGER AP7A ADMINISTRATIVE AIDE‐DEEP CLASS AP73 ADMINISTRATIVE AIDE‐PROJECT AP9A ADMINISTRATIVE INTERN‐DEEP CLS APDB ADMINISTRATIVE SVCS OFFICER XQD2 AGING/ADULT SVCS DIRECTOR‐EX VHD1 ALCOHOL/OTHER DRUG SVCS DIR‐EX VAB1 AMBULATORY CARE CHF EXC OFC‐EX BKS1 ANIMAL CLINIC VETERINARIAN‐EX JJNG ASSESSOR'S CLERICAL STAFF MNGR VCS1 ASSIST TO HLTH SVC DIR ‐ EX 9MD3 ASSISTANT DIRECTOR‐PROJECT BAB1 ASST AGR COM/WTS/MEAS‐EXEMPT 64BA ASST CHIEF PUBLIC SVC OFFICER 7AB1 ASST CO PROB OFF ‐ EXEMPT ADB4 ASST COUNTY ADMINISTRATOR DAB1 ASST COUNTY ASSESSOR‐EXE SAB1 ASST COUNTY AUDITOR CONTROLLE ALB3 ASST COUNTY CLERK‐RECORDER ‐EX 2ED1 ASST COUNTY COUNSEL‐EXEMPT 3AB1 ASST COUNTY LIBRARIAN‐EXEMPT ALB1 ASST COUNTY REGISTRAR‐EXEMPT S5DF ASST COUNTY TAX COLLECTOR S5B4 ASST COUNTY TREASURER‐EXEMPT 5AH5 ASST DEP DIR, CONSERV & DEV‐EX VCB1 ASST DIR OF HEALTH SVCS AGB1 ASST DIR OF HUMAN RESOURCES‐EX XAD7 ASST DIR‐POLICY & PLANNING‐EX 2KD3 ASST DISTRICT ATTORNEY‐EXEMPT LBD4 ASST HS IT DIR‐APP DEV‐EX LBD2 ASST HS IT DIR‐CUSTOMER SUPP‐E LBD7 ASST HS IT DIR‐INFO SECURITY‐E LBD3 ASST HS IT DIR‐INFRASTRUCT‐EX LBD1 ASST HS IT DIR‐PROJECT MGMT‐EX 25D2 ASST PUBLIC DEFENDER‐EXEMPT AJDP ASST RISK MANAGER 6XB2 ASST SHERIFF‐EXEMPT ADBA ASST TO THE COUNTY ADMIN 29TA ATTORNEY ADVANCE‐CHLD SPPT SVC 29VA ATTORNEY BASIC‐CHILD SPPT SVCS 29WA ATTORNEY ENTRY‐CHILD SPPT SVCS J995 BD OF SUPVR ASST‐CHIEF ASST J992 BD OF SUPVR ASST‐GEN OFFICE J993 BD OF SUPVR ASST‐GEN SECRETARY Resolution No. 2016/554 Page 1 of 5October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 180 EXHIBIT A Job Code Classification J994 BD OF SUPVR ASST‐SPECIALIST ADT2 CAPITAL FACILITIES ANALYST‐PRJ VPD4 CCHP MEDICAL DIRECTOR‐EXEMPT VCB2 CCRMC CHIEF EXEC OFC ‐ EXEMPT 5ABD CHF, ANEX AND ECON STM PROG SAGC CHIEF ACCOUNTANT JJDA CHIEF ASSISTANT CLERK‐BOS 2ED2 CHIEF ASST COUNTY COUNSEL SMBA CHIEF ASST DIRECTOR/DCSS 2KD2 CHIEF ASST DISTRICT ATTORNEY‐E 25D1 CHIEF ASST PUBLIC DEFENDER SFDB CHIEF AUDITOR 7ADC CHIEF DEP PROBATION OFFICER AXD1 CHIEF DEP PUBLIC ADMIN‐EXEMPT S5B2 CHIEF DEP TREASURE/TAX COLL‐EX XAB1 CHIEF DEPUTY DIRECTOR‐EXEMPT NAB1 CHIEF DEPUTY PW DIRECTOR‐EX VCB3 CHIEF EXECUTIVE OFFICER‐CCHP‐E 6EH1 CHIEF INVESTIGATOR PD‐EXEMPT S5BC CHIEF INVESTMENT OFFICER VPS4 CHIEF MEDICAL OFFICER ‐ EXEMPT VWD2 CHIEF NURSING OFFICER‐EXEMPT AGD3 CHIEF OF LABOR RELATIONS ‐ EX VWD1 CHIEF OPERATIONS OFFICER‐EXEMP 6XF1 CHIEF POLICE‐CONTRACT AGNCY‐EX ADS2 CHIEF PUBLIC COMMUN OFFICER‐EX VAB2 CHIEF QUALITY OFFICER‐EXEMPT 25DB CHIEF TRIAL DEPUTY PUBLIC DEF 9JS2 CHILD NUTRT DIV NUTRI‐PROJECT 9JS3 CHILD NUTRT FOOD OPER SUPV‐PRJ 9CDA CHILD SPPRT SVCS MANAGER XAD5 CHILDREN AND FAMILY SVCS DIR‐E 9MH1 CHILDREN SVCS MGR‐PROJECT 2ETG CIVIL LITIG ATTY‐ADVANCED 2ETE CIVIL LITIG ATTY‐BASIC LVL 2ETF CIVIL LITIG ATTY‐STANDARD 6XD1 COMMANDER‐EXEMPT CCD1 COMMUNITY SVCS DIRECTOR‐EXEMPT CCHA COMMUNITY SVCS PERSONNEL ADMIN 9J71 COMMUNITY SVCS PERSONNEL TECH 9MS7 COMPREHENSIVE SVCS ASST MGR‐PR 9MS3 COMPREHENSIVE SVCS MAN ‐PRJ NAF1 COUNTY SURVEYOR‐EXEMPT CJH3 CS MENTAL HLTH CLIN SUPV‐PROJ APDD DA CHIEF OF ADMINISTRATIVE SVC Resolution No. 2016/554 Page 2 of 5October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 181 EXHIBIT A Job Code Classification 6KD1 DA CHIEF OF INSPECTORS‐EXEMPT 6KDC DA DIR OF FORENSIC & TECH SVCS 6KNB DA LIEUTENANT OF INSPECTORS JJGE DA MANAGER OF LAW OFFICES JJHG DA OFFICE MANAGER J3T7 DA PROGRAM ASSISTANT‐EXEMPT 4AD1 DEP DIR OF CONSERV & DEV‐EX APSA DEPARTMENTAL FISCAL OFFICER ADSH DEPTL COMM & MEDIA REL COORD JJHD DEPUTY CLERK‐BOARD OF SUPV ADDG DEPUTY CO ADMINISTRATOR ALB2 DEPUTY CO CLERK‐RECORDER‐EX 2ETK DEPUTY CO COUNSEL‐ADVANCED 2ET3 DEPUTY CO COUNSEL‐ADVANCED‐EX 2ETH DEPUTY CO COUNSEL‐BASIC 2ET1 DEPUTY CO COUNSEL‐BASIC‐EXEMPT 2ETJ DEPUTY CO COUNSEL‐STANDARD 2ET2 DEPUTY CO COUNSEL‐STANDARD‐EX 3AFE DEPUTY CO LIBRARIAN‐PUB SVCS 3AFG DEPUTY CO LIBRARIAN‐SUPT SVCS 5AB2 DEPUTY DIR COM DEV/CURR‐EX 5AH2 DEPUTY DIR COM DEV/TRANS‐EX LTD1 DEPUTY DIR/INFO TECHNOLOGY‐EXE BJD1 DEPUTY DIRECTOR ANIMAL SVC‐EX XAD8 DEPUTY DIR‐WORKFORCE SVC‐EX 2KWF DEPUTY DISTRICT ATTORNEY‐FT‐FL VCD2 DEPUTY EXECUTIVE DIR/CCHP‐EX NAD8 DEPUTY GENERAL SVCS DIRECTOR/E NAD0 DEPUTY PUBLIC WORKS DIRECTOR‐E VRG1 DIR MKTG/MEM SVCS & PR‐CCHP‐EX VQD4 DIR OF MENTAL HEALTH SVCS‐EX VAD1 DIR OF PATIENT FIN SVCS‐EXEMPT ADD5 DIR OFFICE CHILD SVCS ‐ EX 9BD1 DIRECTOR OF AIRPORTS VLD1 DIRECTOR OF ENV HEALTH SVCS‐EX VLD2 DIRECTOR OF HAZ MAT PROGRAM‐EX 5AB1 DIRECTOR OF REDEVEL‐EXEMPT SMD1 DIRECTOR OF REVENUE COLLECTION ADSB DIRECTOR OFFICE OF COMM/MEDIA XAD9 EHS CHIEF FINANCIAL OFF ‐ EX XAD6 EHS DIRECTOR OF ADMIN‐EXEMPT X762 EHS WORKFORCE DEV YOUTH WKR‐PJ XAGB EHSD PERSONNEL OFFICER VBSC EMERGENCY MEDICAL SVS DIRECTOR 9GS1 EMERGENCY PLANNING SPEC‐EXEMPT Resolution No. 2016/554 Page 3 of 5October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 182 EXHIBIT A Job Code Classification AGD2 EMPLOYEE BENEFITS MANAGER AGSC EMPLOYEE BENEFITS SPECIALIST AJHA EMPLOYEE BENEFITS SUPERVISOR AJDB EQUAL EMPLOYMENT OPPT OFFICER J3V2 EXEC ASST I TO CO ADMINIS‐EX J3H2 EXEC ASST II TO CO ADMINIS‐EX J3T6 EXEC SECRETARY/ MERIT BOARD J3T5 EXEC SECRETARY‐EXEMPT J3TJ EXECUTIVE SECRETARY‐DCSS VPS2 EXEMPT MED STF PODIATRIST APDE FIRE DISTRICT CHIEF/ADMIN SVCS 6CW1 FORENSIC ANALYST‐PROJECT VASH HEALTH EQUITY PROGRAM MANAGER VRGC HEALTH PLAN DIR COMP & GOV REL VCS3 HEALTH PLAN SERVICES ASST‐EX LBB3 HEALTH SVCS IT DIRECTOR‐EX VCN2 HEALTH SVCS PERSNL OFFICER‐EX VQHA HLTH/HUMAN SVC RES & EVAL MGR AGSE HR SYSTEMS ANALYST AGTG HR SYSTEMS SPECIALIST AGVF HUMAN RESOURCES CONSULTANT AGDF HUMAN RESOURCES PROJECT MNGR AG7B HUMAN RESOURCES TECHNICIAN 7KGA INST SUPERVISOR II ADSI LABOR RELATIONS ANALYST I ADSJ LABOR RELATIONS ANALYST II AD7C LABOR RELATIONS ASSISTANT ADD6 LABOR RELATIONS MANAGER‐EXEMPT 5ASF LAND INFORMATION BUS OPS MNGR AJHC LEAVE AND ACA ADMIN 6KWG LIEUTENANT OF INSP‐WELF FRAUD ADVB MANAGEMENT ANALYST ADD4 MANAGER CAP FAC/DEBT MGMT‐EX VCA2 MEDICAL DIRECTOR VPD1 MH MEDICAL DIRECTOR‐EX SAHM PAYROLL SYSTEMS ADMINISTRATOR ARVA PERSONNEL SERVICES ASST II ARTA PERSONNEL SERVICES ASST III AGDE PERSONNEL SERVICES SUPERVISOR AP7B PERSONNEL TECHNICIAN ADS5 PRIN MANAGEMENT ANALYST ‐ PROJ ADNC PRINCIPAL L/R ANALYST ADHB PRINCIPAL MANAGEMENT ANALYST APDJ PROBATION CHIEF OF ADMIN SVCS 7BFA PROBATION DIRECTOR Resolution No. 2016/554 Page 4 of 5October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 183 EXHIBIT A Job Code Classification 7AGB PROBATION MANAGER STD1 PROCUREMENT SVCS MANAGER‐EX ADS1 PUBLIC INFORMATION OFFICER APDF PUBLIC WORKS CHIEF OF ADM SVCS 5AH4 REDEVELOPMENT PROJ MANAGER‐PRJ VPD5 RESIDENCY DIRECTOR‐EXEMPT AJD1 RISK MANAGER AJH1 RISK MGMT TRAINING COORD‐PRJ AVS4 SBDC BUSINESS CONSULTANT‐PRJ AVD3 SBDC DIRECTOR‐PROJECT CCG1 SCHOOL READINESS PROG COOR‐PRJ J3S2 SECRETARY TO UNDERSHERIFF NSGA SENIOR LAND SURVEYOR ADTD SENIOR MANAGEMENT ANALYST APDC SHERIFF'S CHF OF MGNT SVCS J3T0 SHERIFF'S EXECUTIVE ASST‐EX ADB5 SPECIAL ASST TO THE CO ADMN‐EX ADDH SR DEPUTY COUNTY ADMNISTRATOR 2KD1 SR DEPUTY DISTRICT ATTORNEY‐EX 2ED3 SR FINANCIAL COUNSELOR‐EXEMPT AGTF SR HUMAN RESOURCES CONSULTANT 29HA SUPERVISING ATTORNEY‐DCSS S5S3 TREASURER'S INVEST OFFICER‐EX 6XB4 UNDERSHERIFF‐EXEMPT EBW1 VOTER EDU & ENGMT ASST ‐ PRJ EBV1 VOTER EDU & ENGMT SPEC‐PRJ 9KN3 WEATHERIZATION/HM REPAIR SUPV XAD4 WORKFORCE INV BD EXC DIR‐EX XAD3 WORKFORCE SVCS DIRECTOR‐EXEMPT Resolution No. 2016/554 Page 5 of 5October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 184 EXHIBIT B Job Code Classification 9JS2 CHILD NUTRT DIV NUTRI‐PROJECT 2KWF DEPUTY DISTRICT ATTORNEY‐FT‐FL X762 EHS WORKFORCE DEV YOUTH WKR‐PJ VPS2 EXEMPT MED STF PODIATRIST 6CW1 FORENSIC ANALYST‐PROJECT EBW1 VOTER EDU & ENGMT ASST ‐ PRJ Resolution No. 2016/554 Page 1 of 1October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 185 EXHIBIT C Job Code Classification BAA1 AGRICULTURAL COM‐DIR WTS/MEAS DAA1 ASSESSOR SAA1 AUDITOR‐CONTROLLER ADA1 BD OF SUPVR MEMBER ADB1 CHIEF ASST COUNTY ADMIN LTA1 CHIEF INFO OFF/DIR OF INFO TEC ALA1 CLERK RECORDER ADA2 COUNTY ADMINISTRATOR 2EA1 COUNTY COUNSEL ADB6 COUNTY FINANCE DIRECTOR‐EX 3AAA COUNTY LIBRARIAN 7AA1 COUNTY PROBATION OFFICER‐EX 96A1 COUNTY VETERANS' SVCS OFFICER 4AA1 DIR OF CONSERVATION & DEVLP‐EX BJA1 DIRECTOR OF ANIMAL SERV‐EXEMPT SMA1 DIRECTOR OF CHILD SUPPORT SVCS NAA2 DIRECTOR OF GENERAL SERVICES‐E VCA1 DIRECTOR OF HEALTH SERVICES AGA2 DIRECTOR OF HUMAN RESOURCES‐EX XAA2 DIRECTOR‐EHSD‐EXEMPT 2KA1 DISTRICT ATTORNEY RPA1 FIRE CHIEF‐CONTRA COSTA 25A1 PUBLIC DEFENDER NAA1 PW DIRECTOR 6XA1 SHERIFF‐CORONER S5A1 TREASURER‐TAX COLLECTOR Resolution No. 2016/554 Page 1 of 1October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 186 Exhibit D Department Head Job Code Chief Assistant Department Head Job Code Agricultural Commissioner/ Director of Weights and Measures BAA1 Assistant Agricultural Commissioner/Sealer of Weights and Measures-Exempt BAB1 Assessor DAA1 Assistant County Assessor DAB1 Director of Human Resources AGA2 Assistant Director of Human Resources AGB1 Auditor-Controller SAA1 Assistant County Auditor-Controller SAB1 Board of Supervisors Member ADA1 No Chief Assistant Chief Information Officer/ Director of Information Technology LTA1 No Chief Assistant Clerk Recorder ALA1 Assistant County Registrar ALB1 Assistant County Recorder ALB3 Deputy County Clerk-Recorder-Exempt ALB2 County Administrator ADA2 Chief Assistant County Administrator ADB1 County Finance Director ADB6 County Counsel 2EA1 Excluded Classification County Librarian 3AAA Deputy County Librarian - Public Services 3AFE Deputy County Librarian - Support Services 3AFG County Probation Officer 7AA1 Asst County Probation Officer 7AB1 County Veterans' Services Officer 96A1 No Chief Assistant County Welfare Director XAA2 Aging/Adult Svcs Director XQD2 Children and Family Svcs Director XAD5 Community Svcs Director CCD1 EHS Director of Admin XAD6 Workforce Inv Bd Exec Director XAD4 Director of Animal Services BJA1 Deputy Director of Animal Services-Exempt BJD1 Director of Child Support Services SMA1 Chief Assistant Director of Child Support Services SMBA Director of Conservation and Development 4AA1 Deputy Director of Community Development/Transportation Planning 5AH2 Deputy Director of Conservation and Development 4AD1 Director of Health Services VCA1 No Chief Assistant District Attorney 2KA1 Excluded Classification Public Defender 25A1 Excluded Classification Public Works Director NAA1 Deputy Public Works Director NAD0 Sheriff-Coroner 6XA1 Undersheriff 6XB4 Treasurer-Tax Collector S5A1 Chief Deputy Treasurer-Tax Collector S5B2 Resolution No. 2016/554 Page 1 of 1October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 187 EXHIBIT E Job Code Classification 6XB2 ASSISTANT SHERIFF 6XF1 CHIEF POLICE-CONTRACT AGNCY-EX 6XD1 COMMANDER-EXEMPT 6XA1 SHERIFF-CORONER 6XB4 UNDERSHERIFF-EXEMPT Resolution No. 2016/554 Page 1 of 1October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 188     Page 1 of 9 Resolution No. 2016/554    APPENDIX I BENEFITS FOR UNREPRESENTED TEMPORARY AND PER DIEM EMPLOYEES 1. Definitions 1.10 Temporary Employment: Any employment which will require the services of an incumbent for a limited period of time, paid on an hourly basis, not in an allocated position or in permanent status. 1.11 Per Diem Employment: Per diem employment is any employment that requires the services of a person on a daily basis, and that person is paid on an hourly basis and his/her classification has "per diem" in its title. 1.12 Covered Units. This Appendix I applies to anyone who is a temporary or per diem employee in one of the units listed on Exhibit G. 2. Days and Hours of Work 2.10 Schedule: Temporary and per diem employees are eligible to work a maximum of twenty five (25) hours per week with the exception of the following: 1. Employees assigned to the Attorney classifications listed in Exhibit F. 2. Employees assigned to a classification listed in Exhibit G in unit BD- Management, Classified and Exempt Department Heads. 3. Employees assigned to the classifications of: Deputy Sheriff-Per Diem (6XWC); District Attorney Senior Inspector (6KVA); District Attorney Senior Inspector Welfare Fraud (6KVD); and District Attorney Inspector- Welfare Fraud (6KWF). 4. Employees in the Health Services Department assigned to the classifications of: Nursing Shift Coordinator-Per Diem (VWHD); temporary Exempt Medical Staff Physician (VPW9); Administrative Intern (AP9A), but only if working in the Mental Health Program. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 189     Page 2 of 9 Resolution No. 2016/554    5. Employees in the Public Defender’s Office assigned to the classification of Student Intern (998E), but only while such employees are working on death penalty cases. 6. Student Interns (998 A-E) may work up to forty (40) hours per week for up to twelve weeks during summer break. For purposes of this section 2.10, “summer break” means May through September. 7. Retiree temporary employees. 2.11 Workweek: The workweek begins at 12:01 a.m. on Monday and ends at 12 midnight on Sunday. 2.12 Time Reporting/Time Stamping: Temporary and per diem employees must timestamp in and out as they begin their work shifts, finish their work shifts, and take meal periods. 3. Salary Administration-Payment 3.10 Hourly Rate: The hourly rate paid to temporary and per diem employees will be the “1.00 hourly rate” calculated on the salary schedule by dividing the unrounded monthly salary at any step by 173.33. 3.11 New Employee Step: Except as otherwise permitted in deep class resolutions, temporary and per diem employees will generally be appointed at the minimum step of the salary range established for the particular class to which the appointment is made. However, the Human Resources Director may authorize an appointing authority to make a particular temporary appointment at a step above the minimum of the range. 3.12 Payment: Temporary and per diem employees are paid on the 10th of each month for the previous month (16th to end of the month) and on the 25th of each month for the 1st to the 15th of the current month. Temporary and per diem employees require “Positive” reporting of all hours to be paid. 3.13 Pay Warrant Errors: If an employee receives a pay warrant which has an error in the amount of compensation to be received and if this error occurred as a result of a mistake by the Auditor-Controller’s Office, it is the policy of the Auditor-Controller’s Office that the error will be corrected and a new warrant issued within forty-eight (48) hours, exclusive of Saturdays, Sundays and Holidays from the time the department is made aware of and verifies that the pay warrant is in error. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 190     Page 3 of 9 Resolution No. 2016/554    Pay errors discovered by the County in employee pay will be corrected prospectively as soon as possible as to current pay rate. No recovery of either overpayments or underpayments to an employee will be made retroactively except for the six (6) month period immediately preceding discovery of the pay error. This provision will apply regardless of whether the error was made by the employee, the Appointing Authority or designee, the Director of Human Resources or designee, or the Auditor-Controller or designee. Recovery of fraudulently accrued over or underpayments are excluded from this section for both parties. The County will notify an employee of an overpayment and repayment schedule. When the County notifies an employee of an overpayment and a proposed repayment schedule, the employee may accept the proposed repayment schedule or may request a meeting through the County Human Resources Department. If requested, a meeting shall be held to determine a repayment schedule which shall be no longer than three (3) times the length of time the overpayment occurred. 3.14 Overtime Pay: Temporary and per diem employees will be paid overtime pay in accordance with the Fair Labor Standards Act method for computing overtime for any authorized work performed in excess of forty (40) forty hours per week. Work performed does not include non–worked hours. 4. Salary Increments within Range 4.10 Increment Eligibility and Salary Review: All temporary and per diem employees will accumulate a record of straight time hours worked for the purpose of a salary review to determine whether the employee will be advanced to the next higher salary step in the salary range for the classification. Advancement to a higher step will be granted only on the affirmative recommendation of the appointing authority, based on satisfactory performance by the employee. The appointing authority may recommend either granting or denying the salary increment for the increment. Temporary and per diem employees hired at Step 1 of the salary range for their classification will be eligible for a salary review as described above after completion of 1040 straight time hours worked. Employees will be eligible for additional salary review after accumulation of an additional 2080 straight time hours. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 191     Page 4 of 9 Resolution No. 2016/554    No provision of this section will be construed to make the granting of salary increments mandatory on the County. 4.11 Frequency of Increments: Increments within range will not be granted more frequently than once per every 2080 straight time hours worked by a temporary or a per diem employee. 4.12 Effective Date: Step increases resulting from an approved salary review will be effective the first of the month following completion of 2080 straight time hours worked and return of the salary review report to the Human Resources Department. 5. Special Pays and Benefits Temporary and per diem employees, other than physicians, may be eligible for certain special types of pays and benefits, in addition to wages, under specifically defined circumstances. Those special pays and benefits that are applicable to certain temporary and per diem employees are specified under this Section 5 “Special Pay and Benefits.” If a special pay or benefit is not listed in this Appendix then that special pay or benefit does not apply to temporary or per diem employees. 5.10 Overtime Pay Nursing Shift Coordinator- Per Diem (VWHD): Per Diem employees in the classification of Nursing Shift Coordinator- Per Diem (VWHD) who work on a holiday are entitled to receive overtime pay at the rate of one and one-half (1.5) times his/her hourly rate for all hours worked on the holiday, up to a maximum of eight (8) hours. 5.11 Shift Differential: Temporary employees in the classification of Student Worker (999E) and per diem employees in the classification of Nursing Shift Coordinator- Per Diem (VWHD) will receive a shift differential of five percent (5%) of base rate of pay when the employee is scheduled to work for four (4) or more hours between 5:00p.m. and 9:00a.m. In order to receive the shift differential, the employee must start work between the hours of midnight and 5:00a.m. or between 11:00a.m. and midnight on the day the shift is scheduled to begin. Hours worked in excess of the employee’s scheduled workday will count towards qualifying for the shift differential, but the employee will not be paid the shift differential on any excess hours worked. 5.12 Evening Shift Differential: Temporary employees in the classification of Family Nurse Practitioner (VWSB) and a per diem employees in the classification of Nursing Shift Coordinator- Per Diem (VWHD) will receive a shift differential of twelve (12%) of the employee’s base hourly rate of pay for the employee’s October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 192     Page 5 of 9 Resolution No. 2016/554    entire shift designation when the employee works four (4) or more hours between 5:00 p.m. and 11:00 p.m. In order to receive the shift differential the employee must start work between 11:00 a.m. and 12:00 midnight on the day the shift is scheduled to begin. Hours worked in excess of the employee’s shift designation will count towards qualifying for the shift differential but the employee will not be paid the shift differential on any hours worked in excess of the employee’s shift designation. 5.13 Night Shift Differential: Temporary employees in the classification of Family Nurse Practitioner (VWSB) and a per diem employee in the classification of Nursing Shift Coordinator- Per Diem (VWHD) will receive a shift differential of fifteen percent (15%) of the employee’s base hourly rate of pay for the employee’s entire shift designation when the employee works four (4) or more hours between 11:00 p.m. and 9:00 a.m. In order to receive the shift differential the employee must start work between the hours of 7:00 p.m. and 12:00 midnight or 12:00 midnight and 8:00 a.m. on the day the shift is scheduled to begin. Hours worked in excess of the employee’s shift designation will count towards qualifying for the shift differential but the employee will not be paid the shift differential on any hours worked in excess of the employee’s shift designation. 5.14 Weekend Shift Differentials: Temporary employees in the classifications Library Student Assistant-Exempt (3KW2) and Library Aide-Exempt (3KW4) may receive a shift differential of five percent (5%) of the employee’s base hourly rate of pay for all hours worked on a Saturday. Said five percent (5%) differential will not apply to an overtime hours worked on Saturday. Temporary employees in the classifications Library Student Assistant-Exempt (3KW2) and Library Aide-Exempt (3KW4) may receive a shift differential of seven and one-half percent (7.5%) of the employee’s based rate of pay for all hours worked on a Sunday. Said seven and one-half percent (7.5%) differential will not apply to overtime hours worked on Sundays. 5.15 Hospital and Clinics Division Weekend Shift Differential: Temporary employees in the classification of Family Nurse Practitioner (VWSB) who work in the Hospital and Clinic divisions will be paid an additional ten dollar ($10.00) per hour if assigned a shift within the following timeframe, FRI 11PM TO SUN 11PM. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 193     Page 6 of 9 Resolution No. 2016/554    5.16 Morning Watch Shift Differential: Temporary employees in the classification of Dispatcher I (64WK) and Dispatcher II (64WM) may receive Morning Watch Shift Differential of three percent (3%) of base rate of pay for the employee’s entire scheduled shift when the employee works four (4) or more hours between the hours of 0000 and 0800. The Morning Watch is defined as time worked between the hours of 0000 hours and 0800 hours. 5.17 Evening Watch Shift Differential: Temporary employees in the classification of Dispatcher I (64WK) and Dispatcher II (64WM) may receive an Evening Watch Shift Differential of five percent (5%) of base rate of pay for the employee’s entire scheduled shift when the employee works four (4) or more hours between 1600 and 0000 hours. The Evening Watch is defined as time worked between 1600 hours and 0000 hours. Hours worked in excess of the employee’s scheduled workday will count toward qualifying for the Morning Watch Shift Differential and Evening Watch Shift Differential, but the employee will not be paid the differential on any excess hours worked. 5.18 Code Gray/STAT Team Differential: Per Diem employees in the classification of Nursing Shift Coordinator- Per Diem (VWHD) who are assigned by hospital administration to respond to emergency Code Gray calls as a member of the STAT Team are entitled to a differential of ten percent (10%) of the employee’s base rate of pay (not including differentials). 5.19 School Security Detail: Temporary employees in the classification of Deputy Sheriff Reserve (6XW3) who are assigned to events held within the San Ramon Valley School district will receive $20.00 per hour. 5.20 County Fair Assignment: Temporary employees in the classification of Deputy Sheriff Reserve (6XW3) who are assigned to the annual Contra Costa County Fair will receive $25.00 per hour. 6. Special Pays for Temporary Physicians: 6.10. Emergency Room Pay. A temporary physician working in the Emergency Roomwill be paid the following differentials in addition to his/her regular pay. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 194     Page 7 of 9 Resolution No. 2016/554    Monday – Thursday 7:00 am-11:00 pm $14 per hour Friday 7:00 am-7:00 pm $14 per hour Monday – Thursday 11:00 pm – 7:00 am $42 per hour Friday, Saturday, Sunday 7:00 pm – 7:00 am $56 per hour Saturday, Sunday 7:00 am – 7:00 pm $28 per hour Holidays worked in the Emergency Room will be paid an additional $28 per hour between 7:00 am and 7:00 pm. Holidays worked in the Emergency Room will be paid an additional $56 per hour between 7:00 pm and 7:00 am. 6.11 Weekend Rounds Differential. A temporary physician is eligible for this differential when the temporary physician works unscheduled rounds at the hospital between the hours of 11:00 pm on Friday and 11:00 pm on Sunday. This differential is paid at the rate of 1.0 times his/her base rate of pay (not including differentials) plus $42 per hour, with a minimum pay of three (3) hours. However, only a single three (3) hour minimum will be allowed for each 24 hour period. 6.13 Holiday Rounds Differential. A temporary physician is eligible for this differential when the physician works unscheduled rounds at the hospital on a holiday observed by the County. This differential is paid at the rate of 1.0 times his/her base rate of pay (not including differentials) plus $42 per hour, with a minimum pay of three (3) hours. However, only a single three (3) hour minimum will be allowed for each 24 hour period. 6.14 Physician On-Call OBGYN In-House Differential. A temporary physician assigned to the In-House OB GYN is eligible to receive the Physician On-Call OBGYN In-House Differential under any one of the following conditions: a. Between 5:00 pm and 6:30 am Monday through Friday; b. Between 5:00 pm on Friday and 6:30 am on Monday; or c. On a holiday observed by the County. This differential is paid at the rate of 1.0 times his/her base rate of pay (not including differentials) plus $10 per hour. 6.15 Physician Fall Back Differential. A temporary physician is eligible for this differential when the physician works an extended-hours clinic in the Patients Choice Program. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 195     Page 8 of 9 Resolution No. 2016/554    This differential is paid at the rate of 1.0 times his/her base rate of pay (not including differentials) plus $42 per hour. 6.16 Call Back Differential. A temporary physician is eligible for this differential when the physician is called back to work and the physician returns to work. This differential is paid at the rate of 1.0 times his/her base rate of pay (not including differentials) plus $42 per hour, with a minimum of three (3) hours of pay for each call back. 6.17 On Call at 1.0 (1:4) Differential. A temporary physician is eligible for this differential when the physician is assigned additional On-Call obligations for Anesthesia, Orthopedics, Surgery, Medicine, Pediatrics, OB Joint Venture Health Plan or Advice first call, and other comparable on-call duties as assigned by the appointing authority or his/her designee. This differential pay ends in the event that the physician is called back and the physician returns to the hospital. This differential is paid at the rate of 1.0 times his/her base hourly rate of pay (not including differential) for each four (4) hours On-Call. 6.18 On Call at 1.0 (1:8) Differential. A temporary physician is eligible for this differential when the physician is assigned additional On-Call obligations for Pathology, GI, Ophthalmology, Health Officer, Plastic Surgery, Hand Surgery, Detention Medical, Psychiatry, Health Plan or Advice Backup, and other comparable on-call duties as assigned by the appointing authority or his/her designee. This differential pay ends in the event that the physician is called back and the physician returns to the hospital. This differential is paid at the rate of 1.0 times his/her base hourly rate of pay (not including differentials) for each eight (8) hours On-Call. 6.19 Physician Evening Clinic. A physician is eligible for an additional $15 per hour for working an evening clinic between the hours of 5:00 pm and 11:00 pm. 6.20 Physician Weekend Clinic. A physician is eligible for an additional $15 per hour for working a weekend clinic between Friday 11:00 pm and Sunday 11:00 pm. 7. Sick Leave: Refer to Administrative Bulletin 413 “Twenty-four Hour Sick Leave Benefit” 8. Workers’ Compensation: Workers’ Compensation benefits will be provided pursuant to State Law. 9. Health Benefit Access for Employees Not Otherwise Covered: To access County health plans, an employee who is not otherwise eligible for health coverage by the County must be eligible to receive an offer of coverage from the County under October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 196     Page 9 of 9 Resolution No. 2016/554    the federal Patient Protection and Affordable Care Act (:ACA”)(42 U.S.C. § 18081). Employees eligible to receive an offer of coverage (and qualified dependents) will be offered access to County health insurance plans. Employees will be responsible for the full premium cost of coverage. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 197 EXHIBIT F Job Code Classification 2ED1 ASST COUNTY COUNSEL‐EXEMPT 2KD3 ASST DISTRICT ATTORNEY‐EXEMPT 25D2 ASST PUBLIC DEFENDER‐EXEMPT 29TA ATTORNEY ADVANCE‐CHLD SPPT SVC 29VA ATTORNEY BASIC‐CHILD SPPT SVCS 29WA ATTORNEY ENTRY‐CHILD SPPT SVCS 2ED2 CHIEF ASST COUNTY COUNSEL 2KD2 CHIEF ASST DISTRICT ATTORNEY‐E 25D1 CHIEF ASST PUBLIC DEFENDER 25DB CHIEF TRIAL DEPUTY PUBLIC DEF 2ETG CIVIL LITIG ATTY‐ADVANCED 2ETE CIVIL LITIG ATTY‐BASIC LVL 2ETF CIVIL LITIG ATTY‐STANDARD 2ETK DEPUTY CO COUNSEL‐ADVANCED 2ET3 DEPUTY CO COUNSEL‐ADVANCED‐EX 2ETH DEPUTY CO COUNSEL‐BASIC 2ET1 DEPUTY CO COUNSEL‐BASIC‐EXEMPT 2ETJ DEPUTY CO COUNSEL‐STANDARD 2ET2 DEPUTY CO COUNSEL‐STANDARD‐EX 2KTG DEPUTY DISTRICT ATTORNEY‐ADV 2KTF DEPUTY DISTRICT ATTORNEY‐BASIC 2KD1 SR DEPUTY DISTRICT ATTORNEY‐EX 2ED3 SR FINANCIAL COUNSELOR‐EXEMPT 29HA SUPERVISING ATTORNEY‐DCSS Resolution No. 2016/554 Page 1 of 1October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 198 EXHIBIT G Unit Bargaining Unit 1P Physicians and Dentists Unit 1X Phys & Dnts & Optometrist Unit 2I Service Line Supervisors Unit 4N Fire Supression & Prevn Unit 51 Western Council of Engineers B1 Safety Unrep District Attorney B2 Safety Unrep Probation Classes B3 Safety Unrep Misc Classes B8 Mgmt Classes‐Classified & Exem BD Mgmt Classified & Ex Dept Head BS Sheriff's Sworn Executive Mgmt BT Merit System Fixed Term Mgmt C8 Management Project‐Other CC CS Child Devlpmt Mgmt‐Project CH CS Head Start Mgmt‐Project CL CS Living Free Mgmt‐Project D8 Unrepresented Proj Class‐Other DC Unrepresented Child Dev‐Proj DH Unrepresented Head Start‐Proj DL Unrepresented Living Free‐Proj DP Unrepresented PIC Special‐Proj F8 Unrep Classified & Exempt‐Othr FH Unrep Hd Start Classified & Ex FK Unrep Cl & Ex‐Com Svcs Other FS Unrep Cl & Ex Student Workers FT Unrep Cl & Ex‐Fixed Term FW Unrep Cl & Ex‐Sworn Peace Offc L3 Registered Nurses Unit LT Public Health Nurse Unit MA District Attorneys' Unit QC Fam/Chld Svs Site Supv Unit V# Sheriff's Sworn Mgmt Unit VA DSA Non‐Sworn Mgmt Unit VH Deputy Sheriff's Unit‐Sworn VN Deputy Sheriff's Unit‐NonSworn XJ D.A. Investigators Unit Resolution No. 2016/554 Page 1 of 1October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 199 RECOMMENDATION(S): ADOPT Traffic Resolution No. 2016/4447 to prohibit parking at all times on a portion of Glen Oak Court (Road No. 3667CN), as recommended by the Public Works Director, Lafayette area. FISCAL IMPACT: No fiscal impact. BACKGROUND: Earlier this year, residents of Glen Oak Court requested that we consider restricting parking, particularly through a curve in the roadway due to limited visibility. Subsequent investigation revealed that Glen Oak Court is 32 feet wide and makes an approximate 30 degree bend 200 feet north of Diablo View Road. This alignment and road width presents limited visibility when coupled with parked vehicles through the curve. Although there is no collision history through this curve, prohibiting parking on just one side of the roadway at the apex of this curve would improve visibility while allowing sufficient clearance for two vehicles traveling in both lanes. Ample parking spaces would remain for the benefit of the public on the roadway. CONSEQUENCE OF NEGATIVE ACTION: Parking of vehicles would remain unrestricted through the curve on Glen Oak Court. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Monish Sen, 925-313-2187 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Monish Sen, Jerry Fahy C. 3 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:October 18, 2016 Contra Costa County Subject:ADOPT Traffic Resolution No. 2016/4447 to prohibit parking at all times on the west side of Glen Oak Court (Road No. 3667CN) October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 200 AGENDA ATTACHMENTS Glen Oak Court TR Parking MINUTES ATTACHMENTS Signed: Traffic Resolution No. 4447 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 201 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Traffic Resolution on October 18, 2016 by the following vote: AYES: NOES: ABSENT: ABSTAIN: RESOLUTION NO. 2016/4447 Supervisorial District V TRAFFIC RESOLUTION NO. 2016/4447 SUBJECT: Prohibit parking at all times on a portion of Glen Oak Court (Road No. 3667CN), Lafayette area. The Contra Costa County Board of Supervisors RESOLVES that: Based on the recommendations by the County Public Works Department’s Transportation Engineering Division and pursuant to County Ordinance Code Sections 46-2.002 – 46-2.012, the following traffic regulation is established: Pursuant to Section 22507 of the California Vehicle Code, parking is hereby declared to be prohibited at all times on the west side of Glen Oak Court (Road No.3667CN), beginning at a point 170 feet north of the centerline of Diablo View Road (Road No. 3667T) and continuing northerly for 120 feet, Lafayette area. MS:mbt Orig. Dept.: Public Works (Traffic) Contact: Monish Sen (925-313-2187) c: California Highway Patrol Sheriff’s Department G:\transeng\2016\BO - TR\Glen Oak Court TR parking.doc I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: DAVID TWA, Clerk of the Board of Supervisors and County Administrator By , Deputy October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 202 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 203 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute Contract Amendment No. 1 to the Consulting Services Agreement (CSA) with Quincy Engineering, Inc., effective August 1, 2016, to increase the payment limit by $50,000.00 to a new payment limit of $332,000.00, for design services for the Canal Road Bridge Replacement Project, Bay Point area. County Project No. 0662-6R4080/Federal Project No. BRLO-5928(108) [District V] FISCAL IMPACT: This project, including the CSA, is funded by 100% Federal Highway Bridge Program Funds. BACKGROUND: This project will consist of preparing plans, specifications, and estimates, including geological studies for the replacement of the Canal Road Bridge (Bridge No. 28C-0376) over the Contra Costa Canal in the Bay Point area. On April 16, 2013, the Board of Supervisors approved the CSA with Quincy Engineering, Inc. to provide these services after completing a request for qualifications, solicitation, technical proposal, and interview process. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kevin Emigh, 925-313-2233 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 1 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:October 18, 2016 Contra Costa County Subject:Contract Amendment with Quincy Engineering, Inc., Bay Point area. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 204 BACKGROUND: (CONT'D) Proposed Amendment No. 1 will amend the payment limits in order to provide additional design services that are needed for final design of the project. CONSEQUENCE OF NEGATIVE ACTION: The project would be delayed and Federal funds would be in jeopardy. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 205 RECOMMENDATION(S): APPROVE and AUTHORIZE the Chair of the Board of Supervisors to execute, on behalf of the County, a Utility Relocation Agreement with Delta Diablo, for payment to the County of $34,250 for utility relocation required for County’s Canal Road Bridge Project, Bay Point area. County Project No. 0662-6R4080/Federal Project No. BRLO-5928(108) [District V] FISCAL IMPACT: The estimated cost of $34,250 will be paid for by 100% Delta Diablo funds. BACKGROUND: The Project proposes to replace the bridge on Canal Road (Bridge No. 28C-0376) over the Contra Costa Canal, approximately 0.5 miles east of Bailey Road in the unincorporated area of Contra Costa County. The District owns and maintains sanitary sewer lines and appurtenant manholes within the limits of the Project. In order to construct the Project, existing District facilities need to be modified and adjusted. This requires modification and adjustment of existing sewer manholes within Contra Costa County’s road right of way. The purpose of this agreement is to provide for the apportionment of duties and costs between Contra Costa County and the District. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kevin Emigh, (925) 313-2233 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 2 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:October 18, 2016 Contra Costa County Subject:Utility Relocation Agreement for Canal Road Bridge Replacement Project, Bay Point area. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 206 CONSEQUENCE OF NEGATIVE ACTION: If the agreement is not approved, construction of the Project will be halted, as the bridge cannot be replaced as proposed without relocation of the District’s facilities and the Federal Funds will be lost. AGENDA ATTACHMENTS Agreement MINUTES ATTACHMENTS Signed: Utility Relocation Agreement October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 207 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 208 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 209 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 210 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 211 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 212 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 213 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 214 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 215 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 216 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 217 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 218 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 219 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 220 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 221 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 222 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 223 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 224 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 225 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 226 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 227 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 228 RECOMMENDATION(S): ADOPT Resolution No. 2016/568 accepting completion of private improvements for Drainage Acceptance DG13-00071 (cross-reference subdivision SD97-07996), for a project developed by Toll Land XII L.P. as recommended by the Public Works Director, San Ramon area. (District II) FISCAL IMPACT: No fiscal impact. BACKGROUND: The developer has completed the private improvements per the Drainage Acceptance, and in accordance with Title 9 of the County Ordinance Code. CONSEQUENCE OF NEGATIVE ACTION: The completion of private improvements will not be accepted. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jocelyn LaRocque, (925) 313-2315 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Renee Hutchins, Sherri Reed, Chris Lau, Lori Lorentini, Lori Brown C. 8 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:October 18, 2016 Contra Costa County Subject:Accepting completion of private improvements for Drainage Acceptance DG13-00071, San Ramon area. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 229 AGENDA ATTACHMENTS Resolution No. 2016/568 MINUTES ATTACHMENTS Signed: Resolution No. 2016/568 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 230 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 10/18/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/568 IN THE MATTER OF: Accepting completion of private improvements for Drainage Acceptance DG13-00071 (cross-reference subdivision SD97-07996) for a project developed by Toll Land XII L.P. as recommended by the Public Works Director, San Ramon area. (District II) The Public Works Director has notified this Board that the private improvements in Drainage Acceptance DG13-00071 have been completed without the need for an agreement. WHEREAS, these improvements to tributaries of San Catanio Creek Basin are located near Ashbourne Circle and Whitcliff Court. NOW, THEREFORE, BE IT RESOLVED that the private improvements have been COMPLETED as of October 18, 2016, and are NOT ACCEPTED. Contact: Jocelyn LaRocque, (925) 313-2315 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Renee Hutchins, Sherri Reed, Chris Lau, Lori Lorentini, Lori Brown 5 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 231 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 232 RECOMMENDATION(S): ADOPT Resolution No. 2016/566 accepting the Offer of Dedication for Roadway Purposes for land use permit LP14-02038, for a project being developed by Robert C. Waal and Sharon R. Waal, as recommended by the Public Works Director, Alamo area. (District II) FISCAL IMPACT: No fiscal impact. BACKGROUND: The Offer of Dedication for Roadway Purposes is required per Condition of Approval No. 17. CONSEQUENCE OF NEGATIVE ACTION: The Offer of Dedication for Roadway Purposes will not be recorded. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jocelyn LaRocque, 925-313-2315 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Robert and Sharon Waal C. 7 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:October 18, 2016 Contra Costa County Subject:Accepting the Offer of Dedication for Roadway Purposes for land use permit LP14-02038, Alamo area. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 233 AGENDA ATTACHMENTS Resolution No. 2016/566 Offer of Dedication for Roadway Purposes LP14-02038 MINUTES ATTACHMENTS Signed: Resolution No. 2016/566 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 234 Recorded at the request of:Jocelyn LaRocque Return To:Jocelyn LaRocque THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 10/18/2016 by the following vote: AYE:John Gioia, District I SupervisorCandace Andersen, District II SupervisorMary N. Piepho, District III SupervisorKaren Mitchoff, District IV SupervisorFederal D. Glover, District V Supervisor NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/566 IN THE MATTER OF accepting the Offer of Dedication for Roadway Purposes for land use permit LP14-02038, for a project being developed by Robert C. Waal and Sharon R. Waal, as recommended by the Public Works Director, Alamo area. (District II) NOW, THEREFORE, BE IT RESOLVED that the following instrument is hereby ACCEPTED FOR RECORDING ONLY: INSTRUMENT: Offer of Dedication for Roadway Purposes REFERENCE: LP14-02038, Miranda Avenue; APN 193-030-027 GRANTOR: Robert C. Waal and Sharon R. Waal AREA: Alamo DISTRICT: II Contact: Jocelyn LaRocque, 925-313-2315 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Robert and Sharon Waal October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 235 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 236 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 237 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 238 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 239 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 240 RECOMMENDATION(S): ADOPT Resolution No. 2016/565 approving and authorizing the Public Works Director, or designee, to execute the deferred improvement agreement for land use permit LP14-02038, for a project being developed by Robert C. Waal and Sharon R. Waal, as recommended by the Public Works Director, Alamo area. (District II) FISCAL IMPACT: No fiscal impact. BACKGROUND: This Deferred Improvement Agreement is required by Condition of Approval No. 14 of land use permit LP14-02038. CONSEQUENCE OF NEGATIVE ACTION: The Deferred Improvement Agreement will not be approved and executed. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jocelyn LaRocque, (925) 313-2315 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Renee Hutchins, Sherri Reed, Chris Lau, Caroline Tom, Jocelyn LaRocque, Lori Brown C. 6 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:October 18, 2016 Contra Costa County Subject:Approve Deferred Improvement Agreement along Miranda Avenue for land use permit LP14-02038, Alamo area. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 241 AGENDA ATTACHMENTS Resolution No. 2016/565 Deferred Improvement Agreement Project LP14-02038 MINUTES ATTACHMENTS Signed: Resolution No. 2016/565 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 242 Recorded at the request of:Jocelyn LaRocque Return To:Jocelyn LaRocque THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 10/18/2016 by the following vote: AYE:John Gioia, District I SupervisorCandace Andersen, District II SupervisorMary N. Piepho, District III SupervisorKaren Mitchoff, District IV SupervisorFederal D. Glover, District V Supervisor NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/565 IN THE MATTER OF approving and authorizing the Public Works Director, or designee, to execute the Deferred Improvement Agreement for land use permit LP14-02038, for a project being developed by Robert C. Waal and Sharon R. Waal, as recommended by the Public Works Director, Alamo area. (District II) WHEREAS, the Public Works Director has recommended that she be authorized to execute the Deferred Improvement Agreement with Robert C. Waal and Sharon R. Waal, as required by the Conditions of Approval for land use permit LP14-02038. This agreement would permit the deferment of construction of permanent improvements along Miranda Avenue, which is located in the Alamo area. NOW, THEREFORE, BE IT RESOLVED that the recommendation of the Public Works Director is APPROVED. Contact: Jocelyn LaRocque, (925) 313-2315 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Renee Hutchins, Sherri Reed, Chris Lau, Caroline Tom, Jocelyn LaRocque, Lori Brown October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 243 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 244 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 245 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 246 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 247 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 248 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 249 RECOMMENDATION(S): ADOPT Resolution No. 2016/544 for a substitute subdivision agreement for subdivision SD87-06844, for a project being developed by Reliez Valley Investors, LLC, as recommended by the Public Works Director, Lafayette area. (District II) FISCAL IMPACT: No fiscal impact. BACKGROUND: The property has been sold and a new subdivision agreement is required. CONSEQUENCE OF NEGATIVE ACTION: The subdivision agreement will not be in the name of the current subdivider/owner. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jocelyn LaRocque, 925-313-2315 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: L. Brown, Finance, S. Reed, Design/Construction, L. Lorentini, Engineering Services C. 4 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:October 18, 2016 Contra Costa County Subject:Approve substitute subdivision agreement for SD87-06844, a project being developed by Reliez Valley Investors, LLC, Lafayette area. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 250 AGENDA ATTACHMENTS Resolution No. 2016/544 SD87-06844 Subdivision Agreement Improvement Security Bond for Subdivision Agreement Unanimous Written Consent MINUTES ATTACHMENTS Signed: Resolution No. 2016/544 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 251 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 10/18/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/544 IN THE MATTER OF: APPROVING the Substitute Subdivision Agreement for subdivision SD87-06844, for a project being developed by Reliez Valley Investors, LLC, Lafayette area. (District II) WHEREAS, the following document was presented for Board approval this date. A substitute subdivision agreement with Reliez Valley Investors, LLC, principal, whereby said principal agrees to complete all improvements, as required in said Subdivision Agreement within one year from the date of said agreement. Said document was accompanied by security to guarantee the completion of road and drainage improvements, as required by Title 9 of the County Ordinance Code, as follows: Cash Bond Performance Amount: $16,200.00 Auditor's Deposit Permit No. DP 719209 Date: September 6, 2016 Submitted by: Reliez Valley Investors, LLC Surety Bond Company: Philadelphia Indemnity Insurance Company Bond Number: PB01798100096 Performance Amount: $1,596,900.00 Labor and Materials Amount: $806,500.00 Principal: Reliez Valley Investors, LLC All deposit permits are on file with the Public Works Department. NOW, THEREFORE, BE IT RESOLVED that said Substitute Subdivision Agreement is APPROVED. BE IT FURTHER RESOLVED that the Subdivision Agreement with The California Pacific Bank, as approved by the Board on August 6, 2002, is TERMINATED; the improvement security bonds with Travelers Casualty and Surety Company of America are EXONERATED; the letter of credit with The California Pacific Bank is RELEASED ; and the Public Works Director is AUTHORIZED to refund the cash deposit (Auditor's Deposit Permit No. DP 358488, dated October 31, 2000) in the amount of $8,000.00, plus interest in accordance with Government Code Section 53079, if appropriate, to The California Pacific Bank. Contact: Jocelyn LaRocque, 925-313-2315 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy 5 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 252 cc: L. Brown, Finance, S. Reed, Design/Construction, L. Lorentini, Engineering Services October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 253 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 254 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 255 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 256 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 257 October 18, 2016Contra Costa County Board of Supervisors Official Minutes258 October 18, 2016Contra Costa County Board of Supervisors Official Minutes259 October 18, 2016Contra Costa County Board of Supervisors Official Minutes260 October 18, 2016Contra Costa County Board of Supervisors Official Minutes261 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 262 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 263 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director or designee to execute, on behalf of the County, an amendment to an agreement with the Town of Moraga for land surveying services, to add right of way services as services that will be provided by the County, and applicable hourly rates, as recommended by the Public Works Director. (Project No.: 4580-6X5817) FISCAL IMPACT: The Town of Moraga will pay for actual costs of Public Works Department staff for the requested services. The total is estimated at $50,000. BACKGROUND: On December 17, 2013 the Contra Costa County Board of Supervisors approved and authorized the Public Works Director, or designee, to execute an Agreement with the Town of Moraga (Town) to provide Land Surveying Services. The Town desires to amend the Agreement to include Real Property Services, as the Contra Costa County Public Works Department has the staff and experience to provide these additional services to the Town. Except as modified by the First Amendment, the Agreement remains in full force and effect. The contract renews automatically from year to year, unless either the Town or the County terminates it by giving thirty (30) days written notice. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jewel Lopez (925) 313-2191 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Robert Campbell, County Auditor-Controller C. 5 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:October 18, 2016 Contra Costa County Subject:First Amendment to Agreement between Contra Costa County and Town of Moraga for Land Surveying Services to add Right-of-Way Services October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 264 CONSEQUENCE OF NEGATIVE ACTION: If the Board of Supervisors does not approve the First Amendment to the Agreement between Contra Costa County and Town of Moraga for Land Surveying Services to add Right-of-Way Services, the Public Works Department will be unable to assist the Town with their Real Property service needs for public projects. ATTACHMENTS Town of Moraga - Resolution No. 97-2015 Agreement with Town of Moraga - Executed Version First Amendment to Agreement with Town of Moraga 12-17-16 Board Order Agreement CCC & Town of Moraga for Land Surveying October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 265 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 266 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 267 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 268 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 269 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 270 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 271 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 272 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 273 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 274 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 275 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 276 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 277 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 278 RECOMMENDATION(S): APPROVE and AUTHORIZE the reconstitution of the Aviation Advisory Committee to (i) delete the member that is from, and nominated by, Diablo Valley College, and (ii) increase the number of members at large, representing the general community, to three; and APPROVE and AUTHORIZE the amended bylaws of the Aviation Advisory Committee. (Districts III and IV) FISCAL IMPACT: No fiscal impact. BACKGROUND: District IV Supervisor, Karen Mitchoff, received a letter from the President of Diablo Valley College (DVC) in which DVC relinquished its seat on the Aviation Advisory Committee (AAC). In response, the AAC desires to change the composition of its board by eliminating DVC’s membership and adding an at large position. This will increase the number of members-at-large, which represent the general community, to three. Additionally, the AAC desires to make some procedural changes to its bylaws to reflect current County procedures. The following is a summary of the substantive changes to the bylaws: APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Beth Lee, 925-681-4200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 14 To:Board of Supervisors From:Keith Freitas, Airports Director Date:October 18, 2016 Contra Costa County Subject:AMENDMENTS TO AVIATION ADVISORY COMMITTEE BYLAWS October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 279 BACKGROUND: (CONT'D) Section III: Membership Subsection B. v. – Deleted Diablo Valley College member and changed number of at large members to three (3). 1. Subsection B. v. 1 & 2 – Updated to reflect change in County policy regarding appointments of at large positions. The bylaws will now reflect the new policy that at large applicants will be interviewed by the Internal Operations Committee (IOC) and the IOC will make recommendations for the at large position(s) to the Board of Supervisors for consideration. 2. CONSEQUENCE OF NEGATIVE ACTION: The Aviation Advisory Committee (AAC) will be short one member and the AAC bylaws will remain inconsistent with adopted County policies and established procedures for other advisory bodies. ATTACHMENTS Amended AAC Bylaws 2016 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 280 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 281 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 282 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 283 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Kluber & Associates, Inc., to extend the termination date from December 31, 2016 to December 31, 2017 with no change to the original payment limit of $200,000 for landscape architect services, Pleasant Hill area. (District IV) FISCAL IMPACT: No fiscal impact to the contract extension. BACKGROUND: On April 3, 2012, the Board of Supervisors approved a contract with Kluber & Associates, Inc., to provide on-call landscape architecture services. Special Districts staff recommends extending the contract term from December 31, 2016 to December 31, 2017, with no change to the original payment limit, to allow for completion of the Consultant’s work on the Hookston Station Phase 2 Project. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jason Chen, 925-313-2299 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 12 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:October 18, 2016 Contra Costa County Subject:APPROVE and AUTHORIZE a contract amendment with Kluber & Associates, Inc., Pleasant Hill area. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 284 CONSEQUENCE OF NEGATIVE ACTION: Without Board approval, the Consultant will not be able to complete their work on the Hookston Station Phase 2 Project. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 285 RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Airports, or designee, to execute, on behalf of the County, a 30-year ground lease between the County, as Lessor, and Gerald Valente and the Jared A. Monez 1994 Trust, as Tenant, for the lease of approximately 2 acres of real property that is adjacent to 2285 Diamond Boulevard, Concord. FISCAL IMPACT: The Airport Enterprise Fund will receive lease and other revenue and the County General Fund will receive property, sales and possessory interest tax revenues from the Lease. The ground rent will begin at $6,225.00 per month (or $74,700.00 per year) and increase annually by the CPI inflator. Every 10 years the lease will be revalued based using a market revaluation process. BACKGROUND: This lease replaces a lease dated March 16, 1965 between the parties for the same property. The original lease included a right of first refusal that allowed the tenant to enter into a new lease with the County once the original lease ended. The tenant exercised the right of first refusal. Under the APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Beth Lee, (925) 681-4200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 9 To:Board of Supervisors From:Keith Freitas, Airports Director Date:October 18, 2016 Contra Costa County Subject:Approve and Authorize the Director of Airports, or designee, to execute a lease w/ Gerald Valente for property adjacent to 2285 Diamond Blvd, Concord October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 286 BACKGROUND: (CONT'D) original lease and the current lease, the tenant is permitted to construct, operate, and maintain open air vehicle parking and landscaping and to operate a new car dealership on the premises. This use is consistent with the approved Buchanan Field Master Plan. The term of the new lease is expected to be 30 years. The initial term is five years, commencing September 1, 2016 and ending on April 30, 2021. After the initial term, the tenant has five 5-year options to extend the lease. The lease will provide additional fees and sales tax revenue to both the Airport Enterprise Fund and the County General Fund. CONSEQUENCE OF NEGATIVE ACTION: The Airport Enterprise Fund and the County General Fund would not realize the additional revenues. ATTACHMENTS Valente Lease October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 287 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 288 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 289 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 290 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 291 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 292 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 293 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 294 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 295 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 296 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 297 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 298 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 299 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 300 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 301 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 302 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 303 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 304 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 305 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 306 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 307 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 308 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 309 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 310 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 311 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 312 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 313 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 314 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 315 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 316 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 317 RECOMMENDATION(S): 1. APPROVE the design, plans, and specifications for the above project. 2. DETERMINE that the bid submitted by Suarez & Munoz Construction, Inc. complied with the requirements of the County’s Outreach Program for this project, as provided in the project specifications, and FURTHER DETERMINE that Suarez & Munoz Construction, Inc. submitted the lowest responsive and responsible bid for this project. 3. AWARD the construction contract for the above project to Suarez & Munoz Construction, Inc. in the amount of $310,000 (Base Bid) and DIRECT that the Public Works Director, or designee, prepare the contract. 4. DIRECT that Suarez & Munoz Construction, Inc. shall submit two good and sufficient security bonds (performance and payment bonds) in the amount of $310,000 each. 5. ORDER that, after the contractor has signed the contract and returned it, together with the bonds, evidence of insurance, and other required documents, and the Public Works Director has reviewed and found them to be sufficient, the Public Works Director, or designee, is authorized to sign the contract for this Board. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jason Chen, 925-313-2299 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 11 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:October 18, 2016 Contra Costa County Subject:Award construction contract for Montalvin and MonTara Bay Parks Improvements, San Pablo area October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 318 RECOMMENDATION(S): (CONT'D) 6. ORDER that, in accordance with the project specifications and/or upon signature of the contract by the Public Works Director, or designee, any bid bonds posted by the bidders are to be exonerated and any checks or cash submitted for security shall be returned. 7. AUTHORIZE the Public Works Director, or designee, to sign any escrow agreements prepared for this project to permit the direct payment of retentions into escrow or the substitution of securities for moneys withheld by the County to ensure performance under the contract, pursuant to Public Contract Code Section 22300. 8. AUTHORIZE the Public Works Director, or designee, to order changes or additions to the work pursuant to Public Contract Code Section 20142. 9. DELEGATE, pursuant to Public Contract Code Section 4114, to the Public Works Director, or designee, the Board’s functions under Public Contract Code Sections 4107 and 4110. 10. DECLARE that, should the award of the contract to Suarez & Munoz Construction, Inc. be invalidated for any reason, the Board would not in any event have awarded the contract to any other bidder, but instead would have exercised its discretion to reject all of the bids received. Nothing in this Board Order shall prevent the Board from re-awarding the contract to another bidder in cases where the successful bidder establishes a mistake, refuses to sign the contract, or fails to furnish required bonds or insurance (see Public Contract Code Sections 5100-5107). FISCAL IMPACT: 92% Measure WW Funds and 8% General Funds BACKGROUND: Voter approved Measure WW allocated grant funds to local parks for improvements. District I staff and community stakeholders in the San Pablo area recommended allocation of the Measure WW funds to Montalvin and MonTaraBay Parks for improvements. On October 3, 2013, County staff reported to the Transportation, Water and Infrastructure Committee (TWIC) with a recommendation for this project in CSA M-17 (San Pablo). Improvements for Montalvin Park will consist of renovation and replacement of the playground, asphalt paths, and picnic tables and chairs. Montalvin Park is experiencing erosion along the eastern slope leading to the park and the parking lot is experiencing flooding. The project will address the erosion and flooding issues with erosion control plantings, minor grading, a drainage swale, and renovation of the existing drainage system. Three (3) trees will also be planted near the picnic tables for shade. Improvements for MonTaraBay Park will consist of rehabilitation of a trash enclosure adjacent to the community center, replacement of existing landscaping, replacement of concrete walkway from the parking lot to the park for ADA access, storm drain lines, and baseball field drainage and irrigation. The Board found this project is a California Environmental Quality Act (CEQA), Class 2 Categorical Exemption, pursuant to Article 19, Section 15302 of the CEQA Guideline during the February 11, 2014 board meeting. Plans and specifications for the project have been prepared for the Public Works Department by Stantec Architecture, Inc. and filed with the Clerk of the Board by the Public Works Director. Bids were received and opened by the Public Works Department on September 15, 2016, and bids were as follows: BIDDER TOTAL BASE BID Suarez & Munoz Construction, Inc.$310,000 McNabb Construction Co., Inc.$319,333 Cleary Bros.$338,954 A & E Emaar Company $379,000 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 319 All the bids received were more than the Architect's Estimate of $251,000. Staff has determined that the bids are within the normal range for projects of this nature and that sufficient funds are available. Staff has evaluated the low bid submitted by Suarez & Munoz Construction, Inc. and their good faith effort documentation. Suarez & Munoz Construction, Inc.’s bid is responsive and their good faith effort documentation is in compliance with the County's Outreach Program. The Public Works Director recommends that the Board award the construction contract to Suarez & Munoz Construction, Inc., the lowest responsive and responsible bidder, in the amount of $310,000. The general prevailing rates of wages, which shall be the minimum rates paid on this project, are on file with the Clerk of the Board, and copies are available to any party upon request. CONSEQUENCE OF NEGATIVE ACTION: If the project is not approved, the grant funds would be diverted to another agency project and the project would not be constructed. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 320 RECOMMENDATION(S): ADOPT Resolution No. 2016/564 vacating a Contra Costa County Flood Control and Water Conservation District (District) easement in Drainage Area 56 within Williamson Ranch Plaza, a private shopping center, pursuant to Section 31 of the Flood Control Act (Project No.: WL83PV – FS1500147). DIRECT the Real Estate Division of the Public Works Department to record a certified copy of the Resolution in the office of the County Clerk-Recorder. FISCAL IMPACT: 100% Applicant Fees. BACKGROUND: In 1993 the District acquired a Permanent Easement for Drainage Area 56 identified as Parcel 1602-2 within a portion of Assessor’s Parcel Number 056-011-058. Currently, the property owner has development plans for this parcel which requires the vacation of the easement. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jewel Lopez, Real Estate Division (925) 313-2191 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 10 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:October 18, 2016 Contra Costa County Subject:Resolution No. 2016/564 Vacate Flood Control & Water District Easement Drainage Area 56, Williamson Ranch Plaza, Antioch October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 321 BACKGROUND: (CONT'D) The District has determined that the easement is no longer needed. Therefore, the District intends to vacate any and all rights, title, interest, obligation, and responsibility of the easement, identified as parcel 1602-2 in the document recorded on December 9, 1993 in Book 19249, Page 601 of Contra Costa County Official Records. In April 1981, an Environmental Impact Report was prepared that covers the Drainage Area 56, Channel Z Project. (CP# 80-30, SCH# 80071508). CONSEQUENCE OF NEGATIVE ACTION: The District may be responsible for the maintenance of an area that is no longer required for the purposes for which it was intended. AGENDA ATTACHMENTS Resolution No. 2016/564 MINUTES ATTACHMENTS Signed: Resolution No. 2016/564 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 322 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 10/18/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/564 ADOPT Resolution No. 2016/564 to vacate a Flood Control and Water Conservation District easement in Drainage Area 56 within Williamson Ranch Plaza, a private shopping center, Antioch area, District III. (Project No.: WL83PV – FS1500147) WHEREAS, in December 1993, Contra Costa County Flood Control and Water Conservation District (District) accepted a Grant of Easement encumbering a portion of Assessor’s Parcel Number 056-011-058, Antioch area. WHEREAS, the current owner of APN 056-011-058 has requested the District vacate the easement identified as Parcel 1602-2 in the document recorded on December 9, 1993 in Book 19249, Page 601of Contra Costa County Official Records. WHEREAS, there is no possibility that vacating the easement may have significant adverse effect on the environment. WHEREAS, this activity has been found to conform to the General Plan of the City of Antioch. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors, as the Governing Board of the Contra Costa County Flood Control and Water Conservation District that: The vacation of the Contra Costa County Flood Control and Water Conservation District easement (Parcel 1602-2), which the Board finds is no longer required for Flood Control purposes, is hereby VACATED pursuant to Section 31 of the Flood Control Act. The Board DIRECTS the Real Estate Division of the Public Works Department to cause a certified copy of this Resolution to be recorded in the office of the County Clerk-Recorder. From and after the date this Resolution is recorded, the easement described above, is vacated. Contact: Jewel Lopez, Real Estate Division (925) 313-2191 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: 5 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 323 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 324 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to waive the total rental fees of $375 plus a $100 deposit for the use of the Rodeo Senior Center by New Horizons Career Development Center on Friday, November 18, 2016, Friday, December 16, 2016 and Saturday, December 17, 2016 from 10:00 a.m. to 6:00 p.m. for the community holiday meals and gift basket giveaway, Rodeo area. (District V) FISCAL IMPACT: 100% General Fund. BACKGROUND: New Horizons Career Development Center wishes to use the Rodeo Senior Center for two community events. New Horizons requests a waiver of two separate rental fees totaling $375 plus a $100 deposit for these events: 1.) Annual Thanksgiving Meal and gift basket giveaway on Friday, November 18, 2016; and 2.) Annual Holiday Meal and gift basket giveaway on Friday, December 16, 2016 and Saturday, December 17, 2016. The rental period requested is from 10:00 a.m. to 6:00 p.m. for each event. These annual community holiday events are organized and sponsored by the New Horizons Career Development Center in coordination with County District V staff. The requested dates do not conflict with other routine programs that take place at the Rodeo Senior Center. The holiday events serve over 110 families in the Rodeo community and the surrounding area. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jason Chen, 925-313-2299 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 13 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:October 18, 2016 Contra Costa County Subject:Waive $375 in rental fees and $100 deposit for the use of the Rodeo Senior Center by New Horizons for two holiday events, Rodeo area. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 325 CONSEQUENCE OF NEGATIVE ACTION: If this request for fee waivers is not approved, New Horizons Career Development Center would be responsible for paying the $375 in rental fees plus a $100 deposit for use of the Rodeo Senior Center on Friday, November 18, 2016, Friday, December 16, 2016 and Saturday, December 17, 2016. ATTACHMENTS Two Rodeo Senior Center Applications for Use Fee waiver request from New Horizons Thanksgiving Event Flyer Holiday Flyer October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 326 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 327 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 328 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 329 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 330 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 331 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 332 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 333 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 334 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 335 RECOMMENDATION(S): DENY claims filed by Shaida Behnam, Jilla Behnam-Rahimzadeh, Shala Behnam-Rahimzadeh, Robert Bonavito, Akin Iroko, Auveen Maghsoodnia, Kian Maghsoodnia, Nauder Maghsoodnia, a minor Lisa Mallett, Kendra Sloat and Kim Sloat Jr. and David Swaim. FISCAL IMPACT: No fiscal impact. BACKGROUND: * APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Joellen Balbas 925-335-1906 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 15 To:Board of Supervisors From:David Twa, County Administrator Date:October 18, 2016 Contra Costa County Subject:Claims October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 336 RECOMMENDATION(S): ACCEPT District III Board member meeting report for August 2016. FISCAL IMPACT: None. BACKGROUND: Government Code section 53232.3(d) requires that members of legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging ex cetera). The attached reports were submitted by the Board of Supervisors members in satisfaction of this requirement. CONSEQUENCE OF NEGATIVE ACTION: The Board of Supervisors will not be in compliance with Government Code 53232.3(d). APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Joellen Balbas 925.335.1906 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: K Cyr, M Wilhelm C. 16 To:Board of Supervisors From:David Twa, County Administrator Date:October 18, 2016 Contra Costa County Subject:ACCEPT Board Member meeting report for August 2016 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 337 ATTACHMENTS District III August 2016 Report October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 338 Date Meeting Name Location Purpose 2-Aug Board of Supervisors Meeting Martinez Business Meeting 2-Aug Meeting with County Administrator, David Twa Martinez Business Meeting 3-Aug Meeting with County Staff Danville Business Meeting 3-Aug Meeting with Bettencourt Ranch HOA Danville Business Meeting 3-Aug Meeting with Bettencourt Ranch Association and Public Works Danville Business Meeting 3-Aug Phone Meeting with Constituent Brentwood Business Meeting 3-Aug Meeting with SEIU 1021 Brentwood Business Meeting 3-Aug Phone Meeting with Discovery Builders, Inc.Brentwood Business Meeting 4-Aug Meeting with Environmental Health Director, Marilyn Underwood Brentwood Business Meeting 4-Aug Meeting with Reclamation District 800, Town of Discovery Bay and Environmental Health Brentwood Business Meeting 4-Aug Mayors' Conference Antioch Community Outreach 5-Aug Delta Counties Coalition Conference Call Brentwood Business Meeting 9-Aug Board of Supervisors Meeting Martinez Business Meeting 9-Aug Meeting with County Staff Martinez Business Meeting 9-Aug Phone Meeting with Constituent Martinez Business Meeting 10-Aug Meeting with Martinez City Council Candidate, Courtney O'Brien Martinez Business Meeting 10-Aug LAFCO Meeting Martinez Business Meeting 11-Aug Transportation, Water & Infrastructure Committee Meeting Martinez Business Meeting 12-Aug * Delta Stewardship Council Meeting West SacramentoBusiness Meeting 16-Aug Board of Supervisors Meeting Martinez Business Meeting Supervisor Mary Nejedly Piepho – August 2016 AB1234 Report (Government Code Section 53232.3(d) requires that members of legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging, etc). October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 339 16-Aug Contra Costa County Fire Protection District Meeting Martinez Business Meeting 17-Aug Meeting with Windemere Development and Brookfield Homes Brentwood Business Meeting 17-Aug Site Walk Thru at Diablo MX Ranch Byron Business Meeting 24-Aug * Phone Meeting with Delta Stewardship Council Staff Brentwood Business Meeting 24-Aug Phone Meeting with Agricultural Commissioner, Chad Godoy Brentwood Business Meeting 25-Aug * Delta Stewardship Council Meeting Sacramento Business Meeting 26-Aug Delta Counties Coalition Conference Call Brentwood Business Meeting * Reimbursement may come from an agency other than Contra Costa County October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 340 RECOMMENDATION(S): APPROVE Board meeting minutes for September 2016, as on file with the Office of the Clerk of the Board. FISCAL IMPACT: None. BACKGROUND: Government Code Section 25101(b) requires the Clerk of the Board to keep and enter in the minute book of the Board a full and complete record of the proceedings of the Board at all regular and special meetings, including the entry in full of all resolutions and of all decisions on questions concerning the allowance of accounts. The vote of each member on every question shall be recorded. CONSEQUENCE OF NEGATIVE ACTION: Contra Costa County will fail to meet the requirements of Government Code Section 25101(b). APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Joellen Balbas 925.335.1906 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 17 To:Board of Supervisors From:David Twa, County Administrator Date:October 18, 2016 Contra Costa County Subject:APPROVE the Board Meeting minutes for September 2016 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 341 RECOMMENDATION(S): ADOPT Resolution No. 2016/561 declaring the week of October 16-22, 2016, as California Flood Preparedness Week. FISCAL IMPACT: No fiscal impact. BACKGROUND: California Flood Preparedness Week 2016 is a statewide effort to increase public awareness of flood risk and flood protection and improve public safety for all Californians. Communities across California, including those in Contra Costa County, are using this opportunity to alert residents and businesses of flood risks and provide them with information on preparing for heavy rains and/or flooding. As part of the Unincorporated County Floodplain Management Program administered by the Public Works Department, Public Works would like to provide information about the Unincorporated Contra Costa County Floodplain Program and resources on flood risk and preparedness. This information is also available through the California Department of Water Resources, specifically their flood preparedness webpage, which provides links to additional information from agencies such as the Federal Emergency Management APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jocelyn LaRocque, 925-313-2315 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Betsy Burkhart, CCTV, Mike Carlson, Flood Control, Warren Lai, Jocelyn LaRocque, Carrie Ricci C. 19 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:October 18, 2016 Contra Costa County Subject:ADOPT Resolution declaring October 16-22, 2016, as Flood Preparedness Week, Countywide. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 342 BACKGROUND: (CONT'D) Agency and the National Flood Insurance Program. Information regarding flood preparedness is also on the County's website at http://www.co.contra-costa.ca.us/5907/Flood-Preparedness. Each property owner is encouraged to inspect and clean out drainage systems and creeks on their property prior to the end of November. Locally, heavy rains can happen unexpectedly, so paying attention to the weather and utilizing forecasting resources is important. Information regarding local flooding potential is on the County's website at http:/www.cccounty.us/1578/Flood-Forecast-Information. CONSEQUENCE OF NEGATIVE ACTION: If this Resolution is not adopted, Contra Costa County will not declare October 16-22, 2016 as the statewide California Flood Preparedness Week, and members of the public may not receive important information about flood preparedness and creek and channel safety. AGENDA ATTACHMENTS Resolution No. 2016/561 MINUTES ATTACHMENTS Signed Resolution No. 2016/561 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 343 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 10/18/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/561 IN THE MATTER OF: DECLARING the week of October 16-22, 2016, as California Flood Preparedness Week, Countywide. WHEREAS, Contra Costa County recognizes the significant public safety threat flooding poses to the pollution, assets, and economy of our County; and WHEREAS, Coutra Costa County has suffered major flooding events in the past, causing millions of dollars in damages to homes, business, and local government infrastructure; and WHEREAS, the support and understanding of an informed citizenry is vital to the efficient administration of the Unincorporated Contra Costa County Floodplain Program; and WHEREAS, the floodplain management program services provided in our community are an integral part of our citizen's everyday lives; and WHEREAS, during the California Flood Preparedness Week, local, state, and federal agencies across the state work together to inform the public about the dangers of flooding, how to prepare their homes and families for a flood, and plan for recovery; and WHEREAS, California Flood Preparedness Week 2016 will be held statewide with the theme being "Be Aware, Be Prepared, and Take Action!" NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors, hereby declares October 16-22, 2016, as California Flood Preparedness Week, supports increased public awareness of flood risk, and encourages all County residents to take action to understand their flood risk and prepare appropriately. Contact: Jocelyn LaRocque, 925-313-2315 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Betsy Burkhart, CCTV, Mike Carlson, Flood Control, Warren Lai, Jocelyn LaRocque, Carrie Ricci 5 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 344 C.19 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 345 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Fatima Matal Sol, 335-3307 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Tasha Scott, Fatima Matal Sol, M Wilhelm C. 21 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:October 18, 2016 Contra Costa County Subject:OCTOBER 23rd - 31ST, 2016 as RED RIBBON WEEK October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 346 AGENDA ATTACHMENTS Resolution No. 2016/574 MINUTES ATTACHMENTS Signed Resolution No. 2016/574 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 347 In the matter of:Resolution No. 2016/574 DECLARING OCTOBER 23rd - 31st, 2016 “RED RIBBON WEEK” IN CONTRA COSTA COUNTY. WHEREAS, drug and alcohol abuse including marijuana and prescription drug misuse in America create staggering societal costs and prevent millions of people from reaching their full potential at school, on the job, and in their communities. The Department of Health and Human Services estimates that approximately 14 million Americans use illegal drugs and 17 million Americans are alcoholics or abusers of alcohol, including driving while intoxicated. To improve the well-being of our nation and to protect our Contra Costa residents, we must continue to make the prevention and treatment of alcohol and other drug abuse a local and national priority; and WHEREAS, on the occasion of the proclamation of “National Red Ribbon Week”, Contra Costa County joins Californians for Drug-Free Youth, Inc. (CADFY), a statewide parent-community organization, the office of the Governor, the office of the Attorney general, the State Department of Education, the California Parent Teacher Association, and over 100 other statewide agencies, departments, and other organizations that have been strong advocates for Red Ribbon Week; and WHEREAS, the National Family Partnership, Inc., initiated the Red Ribbon Campaign after Drug Enforcement Administration agent Enrique “Kiki” Camarena was killed in Mexico by drug traffickers in 1985; and WHEREAS, many people in the United States are unaware of the harmful effects of marijuana use on the developing teen brain and the relationship between marijuana access and teen use; and WHEREAS, nationally, the 2014 Monitoring Our Future Survey indicated that the percentage of youth reporting that they see “great risk” in using marijuana has declined among 8th, 10th, and 12th graders; and WHEREAS, substance use disorder treatment programs across the state of California are reporting a higher number of adolescents entering treatment facilities noting marijuana as their main drug of choice than any other drug. According to the Substance Abuse and Mental Health Services Admission (SAMHSA) Treatment Data, in 2012 in California, over 62% of adolescents aged 12-19 admitted into a drug treatment facility claimed marijuana as their drug of choice; and WHEREAS, the Center for Behavioral Health Statistics and Quality, National Survey on Drug Use and Health (NSDUH) results from 2005-2010 report that Northern California had the highest rate of past year use of marijuana for ages 12 and older in comparison to the rest of the state of California; and WHEREAS, this year’s effort is intended to raise awareness about the harmful effects of marijuana on youth through education, youth leadership, and parental involvement. The cooperation between Alcohol and Other Drugs Services, schools and community based organizations, coordinate Red Ribbon Week activities in Contra Costa County to offer our citizens the opportunity to demonstrate their commitment to healthy, alcohol and drug-free lifestyles, including marijuana prevention efforts by wearing and displaying Red Ribbons during this week-long celebration; and NOW, THEREFORE, BE IT RESOLVED the County Board of Supervisors does hereby support October 23rd – 31st, 2016 as RED RIBBON WEEK, and encourages all citizens to participate in tobacco, alcohol and other drug prevention programs and activities. And, be it further resolved that the County Board of Supervisors encourages all community members to pledge support to alcohol and drug-free communities. ___________________ CANDACE ANDERSEN Chair, District II Supervisor ______________________________________ JOHN GIOIA MARY N. PIEPHO District I Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 348 District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, By: ____________________________________, Deputy October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 349 PR.2, C.21 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 350 RECOMMENDATION(S): tba BACKGROUND: tba APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Susan Woodhouse - (925) 313-1591 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 18 To:Board of Supervisors From:Candace Andersen, District II Supervisor Date:October 18, 2016 Contra Costa County Subject:Proclaiming October as Domestic Violence Awareness Month October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 351 AGENDA ATTACHMENTS Resolution No. 2016/575 MINUTES ATTACHMENTS Signed Resolution No. 2016/575 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 352 In the matter of:Resolution No. 2016/575 Proclaiming October as Domestic Violence Awareness Month WHEREAS, domestic violence is a prevalent social problem significantly impacting the health and well-being of Contra Costa residents; and WHEREAS, the problems of domestic violence are not confined to any group or groups of people but cross all economic, racial, sexual orientation and societal barriers and are supported by societal indifference; and WHEREAS, the crime of domestic violence violates an individual’s privacy, dignity, security and humanity due to the systematic use of physical, emotional, sexual, psychological and economic control and/or abuse; and WHEREAS, the impact of domestic violence is wide-ranging, directly affecting men, women, and children, and society as a whole; and WHEREAS, it is the survivors of domestic violence themselves who have been in the forefront of efforts to bring peace and equality to the home; and WHEREAS, all residents of Contra Costa County should feel safe in their homes, their schools, and their community; and WHEREAS, the County’s Zero Tolerance for Domestic Violence Initiative works to interrupt the generational, traumatic and progressive cycle of violence by fostering partnerships, and numerous public and private agencies provide services and support to families and individuals experiencing domestic violence including County Departments, law enforcement jurisdictions, advocacy organizations and community based agencies; and WHEREAS, the County works to raise awareness so individuals will become advocates, and will take action to prevent domestic violence in their communities. WHEREAS, “Contra Costa Says No More,” a replication of the national No More public awareness campaign occurring in communities nationwide, encourages all residents to become part of the solution to end domestic violence; and WHEREAS, the Contra Costa Says No More campaign focuses particularly on the role coaches, teachers, and high school athletes can play in promoting healthy, respectful relationships on and off the field; and NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors of Contra Costa County does hereby proclaim OCTOBER, 2016 as DOMESTIC VIOLENCE AWARENESS MONTH, and urges all residents to actively participate in the efforts to end domestic violence in our homes, in our schools, and in our communities. ___________________ CANDACE ANDERSEN Chair, District II Supervisor ______________________________________ JOHN GIOIA MARY N. PIEPHO District I Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, By: ____________________________________, Deputy October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 353 PR.4, C.18 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 354 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: 925-427-8138 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 20 To:Board of Supervisors From:Federal D. Glover, District V Supervisor Date:October 18, 2016 Contra Costa County Subject:Resolution Proclaiming October as Filipino American History Month October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 355 AGENDA ATTACHMENTS Resolution No. 2016/572 MINUTES ATTACHMENTS Signed Resolution No. 2016/572 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 356 In the matter of:Resolution No. 2016/572 Proclaiming October 2016 as "Filipino American History Month" Whereas the earliest documented Filipino presence in the continental United States was October 18, 1587, when the first “Luzones Indios” arrived in Morro Bay, California, on board the Nuestra Senora de Esperanza, a Manila-built galleon ship; and Whereas, the Filipino American National Historical Society recognizes 1763 as the year in which the first permanent Filipino settlement in the United States was established in St. Malo, Louisiana; and Whereas, with a population of approximately 3,416,840 individuals, the Filipino American community is the second largest Asian American and Pacific Islander group in the United States; and Whereas, from the War of 1812 to the Iraq and Afghanistan conflicts, Filipino American servicemen and servicewomen have a longstanding history of serving in the Armed Forces, including the 250,000 Filipinos who fought under the United States flag during World War II to protect and defend the United States in the Pacific theater; and Whereas, the legendary 1st & 2nd Filipino Regiments trained in and was shipped out to the Pacific Theater of WW II from Camp Stoneman in Pittsburg and distinguished themselves in numerous island battles including the Liberation of the Philippines, led by Gen. Douglas MacArthur; and Whereas about 100 survivors of the Battles of Bataan and Corrigidor and the infamous Bataan Death March chose to relocate their families to Pittsburg, California in which they contributed to the rich cultural diversity of that city; and Whereas Filipino American farmworkers and labor leaders such as Philip Vera Cruz and Larry Itliong played an integral role in the multiethnic United Farm Workers movement alongside Cesar Chavez, Dolores Huerta, and other Latino workers and played a vital role in the development of the agricultural industry in Contra Costa County; and Whereas Filipino Americans play an integral role in the United States healthcare system and the Contra Costa Medical Center as nurses, doctors, and other medical professionals; and Whereas Filipino Americans have contributed greatly to the arts, athletic, economic, educational, scientific and political fields that enrich the landscape of the United States; and Whereas, in 2016, Gov. Jerry Brown mandated that ethnic studies, including the role of Filipinos during WWII, labor and their numerous' contributions to the United States be part of California's public school curricula; and Whereas, on Oct. 1, 2016, President Barack Obama proclaimed October as Filipino American History Month in the United States. that the Contra Costa County Board of Supervisors 1. proclaim October 2016 as "Filipino American History Month;" 2. encourages encourages the study and appreciation of the social, cultural, educational and economic contributions of Filipinos Americans in the United States and specifically in Contra Costa County; and 3. urges the people and schools of Contra Costa County to observe and celebrate Filipino American History Month with appropriate programs and activities. ___________________ CANDACE ANDERSEN Chair, District II Supervisor ______________________________________ JOHN GIOIA MARY N. PIEPHO District I Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 357 ATTESTED: October 18, 2016 David J. Twa, By: ____________________________________, Deputy October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 358 PR.3, C.20 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 359 RECOMMENDATION(S): APPOINT the following individual to the District V Representative Seat on the Contra Costa County Planning Commission with a term expiring June 30, 2020, as recommended by Supervisor Federal D. Glover. Donna Allen Martinez, CA 94553 FISCAL IMPACT: None. BACKGROUND: The Planning Commission's powers and duties include: 1. Exercise all powers and duties prescribed by law (statute, ordinance or board order), including consideration of matters referred to it by the zoning administrator except those powers and duties specifically reserved or delegated to other divisions of the planning agency; 2.Initiate preparation of general plans, specific plans, regulations, programs and legislation to implement the planning power of the county; 3. Be generally responsible for advising the legislative body of matters relating to planning, which, in the opinion of the commission, should be APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Vincent Manuel (925) 427-8138 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 27 To:Board of Supervisors From:Federal D. Glover, District V Supervisor Date:October 18, 2016 Contra Costa County Subject:APPOINT Donna Allen to the County Planning Commission, District V Seat October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 360 BACKGROUND: (CONT'D) studied; 4. Be the advisory agency as designated in Title 9 of this code for the purpose of passing on subdivisions; 5. Hear and decide all applications or requests for proposed entitlements estimated to generate one hundred or more peak hour trips unless otherwise provided by this code or board order; and 6. Hear and make recommendations regarding proposed development agreements when it is hearing the related project applications being processed concurrently with the development agreements. CONSEQUENCE OF NEGATIVE ACTION: The position would remain vacant. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 361 RECOMMENDATION(S): APPOINT Loi Bustamante to the Appointee 1 seat on the County Service Area R-10 Citizens Advisory Committee to a term expiring December 31, 2016, as recommended by Supervisor Glover. Loi Bustamante Rodeo CA 94572 FISCAL IMPACT: None. BACKGROUND: The role of the R-10 is to advise the Board of Supervisors and the administrative department regarding the desires of the community in the area of local park and recreation facilities and services. The R-10 meets the 4th Thursday of Every month at 6 p.m. at the Rodeo Senior Center 189 Parker Avenue, Rodeo, CA. For Information Contact Richard-Enea Lynn, Phone: (925) 313-2160. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Vincent Manuel (925) 427-8138 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 26 To:Board of Supervisors From:Federal D. Glover, District V Supervisor Date:October 18, 2016 Contra Costa County Subject:Appoint Loi Bustamante to the County Service Area R-10 Citizens Adv. Committee October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 362 CONSEQUENCE OF NEGATIVE ACTION: Position would remain vacant. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 363 RECOMMENDATION(S): APPOINT the following individual to the District V Representative Seat of the Assessment Appeals Board with a term expiring September 1, 2017, as recommended by Supervisor Federal D. Glover. Robert Lilley Pleasant Hill, CA 94523 FISCAL IMPACT: None. BACKGROUND: The Appeals Board is the Board of Equalization for the County, with the powers to: Equalize the valuation of the taxable property in the County for the purpose of taxation; and Review, equalize and adjust penal and escaped assessments on the roll. CONSEQUENCE OF NEGATIVE ACTION: The position would remain vacant. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Vincent Manuel (925) 427-8138 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 28 To:Board of Supervisors From:Federal D. Glover, District V Supervisor Date:October 18, 2016 Contra Costa County Subject:APPOINT Robert Lilley to the Assessment Appeals Board, District V Seat October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 364 RECOMMENDATION(S): APPOINT Lee Ross to the District III, Alternate seat on the First 5, Contra Costa Children and Families Commission to a term expiring August 16, 2017, as recommended by Supervisor Mary Nejedly Piepho. Lee Ross Lafayette, CA 94549 FISCAL IMPACT: None. BACKGROUND: The seat was vacated by the Board of Supervisors on September 9, 2014. Applications were accepted and the recommendation to appoint the above individual was then determined. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lea Castleberry (925) 252-4500 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 25 To:Board of Supervisors From:Mary N. Piepho, District III Supervisor Date:October 18, 2016 Contra Costa County Subject:APPOINTMENT TO FIRST 5 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 365 RECOMMENDATION(S): ACCEPT the resignation of Ruth Fernandez and DECLARE a vacancy in the Child Development Early Childhood Education/Local Planning Council seat on the Family and Children's Trust Committee, and DIRECT the Clerk of the Board to post the vacancy as recommended by the Employment and Human Services Director. FISCAL IMPACT: Not applicable. BACKGROUND: Ms. Fernandez was re-appointed to the Family and Children's Trust Committee, Child Development Early Childhood Education/Local Planning Council seat September 13, 2016, however, has submitted her resignation, declining the reappointment. The seat expires September 30, 2018. The Family and Children's Trust Committee was established in 1985 by the Contra Costa County Board of Supervisors to make funding recommendations for prevention and treatment services to reduce child abuse and neglect, provide supportive services to families and children, and promote a more coordinated, seamless system of services for families. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres, 925-313-1717 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 22 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:October 18, 2016 Contra Costa County Subject:Family and Children's Trust Committee Resignation October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 366 CONSEQUENCE OF NEGATIVE ACTION: Without the ability to fill Family and Children's Trust Committee seats, the Committee could not conduct routine business. CHILDREN'S IMPACT STATEMENT: Not applicable. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 367 RECOMMENDATION(S): APPOINT Linus Eukel (Orinda) to the Environmental Organization #3 Alternate seat on the Hazardous Materials Commission, to complete the unexpired term ending on December 31, 2016 and to a new four-year term ending on December 31, 2020. FISCAL IMPACT: No fiscal impact. BACKGROUND: In 2013, IOC reviewed Board Resolution Nos. 2011/497 and 2011/498, which stipulate that applicants for At Large/Non Agency-Specific seats on specified bodies are to be interviewed by a Board Committee. The IOC made a determination that it would delegate the screening and nomination to fill At Large seats on the Hazardous Materials Commission to the Commission or a subcommittee thereof. The Environmental Organization #3 Alternate seat was vacated on March 8, 2016 when Ush Vedagiri was reassigned to the Environmental Organizations #2 seat. The Commission recruited, interviewed one candidate and, in May, nominated Charles Davidson for appointment to the seat. A second application from Linus Eukel (Orinda) was received late and also transmitted to the IOC. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Julie DiMaggio Enea (925) 335-1077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 23 To:Board of Supervisors From:INTERNAL OPERATIONS COMMITTEE Date:October 18, 2016 Contra Costa County Subject:RECOMMENDATION FOR APPOINTMENT TO THE HAZARDOUS MATERIALS COMMISSION October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 368 BACKGROUND: (CONT'D) The IOC, in May, interviewed both Charles Davidson and Linus Eukel for the Environmental Organization #3 Alternate seat. Supervisor Anderson was reluctant to recommend candidates who, philosophically, were biased against anything other than renewable energy, considering the number of refineries operating within the county. Supervisor Gioia said he expected members to be open-minded but it was beneficial to have differing viewpoints and important to achieve geographic representation on the advisory bodies; and for this body in particular to have west county represented due to the operation of refineries in west county. He preferred to see someone who would replace Henry Clark's voice on the Commission. Lacking unanimous IOC approval for either candidate in May, and recognizing that the Hazardous Materials Commission had not interviewed or recommended Mr. Eukel, the IOC directed the Hazardous Materials Commission to conduct a new recruitment and submit a new nomination to the IOC. The IOC asked for staff to indicate the city of residence of all Commission members and which agency each member is representing. The vacant seat was advertised again during the month of June and Mr. Eukel's application was the only application received. The Commission interviewed and recommended the appointment of Mr. Eukel. The IOC interviewed Mr. Eukel on September 26 and concurs with the the Commission's nomination. Since there are only about three months left on the current seat term, which expires on December 31, 2016, the IOC recommends that Mr. Eukel be appointed to complete the current office term and also to a new four-year term expiring on December 31, 2020. ATTACHMENTS Letter of Transmittal_HazMat Commission Candidate Application_Linus Eukel_HazMat Candidate Application_Charles Davidson_HazMat HazMat Commission Roster_September 2016 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 369 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 370 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 371 October 18, 2016Contra Costa County Board of Supervisors Official Minutes372 October 18, 2016Contra Costa County Board of Supervisors Official Minutes373 October 18, 2016Contra Costa County Board of Supervisors Official Minutes374 October 18, 2016Contra Costa County Board of Supervisors Official Minutes375 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 376 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 377 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 378 Name Address Org Fred Glueck Business Seat #1 Exp 12/18 Alamo West County Council of Industries Aaron Winer (A) Business Seat #1 Exp 12/18 Veolia North America, Richmond (work) West County Council of Industries Matthew Buell Business Seat #2 Exp 12/17 Martinez Industrial Association of Contra Costa County Jack Bean (A) Business Seat #2 Exp 12/17 Pleasant Hill Industrial Association of Contra Costa County Don Bristol Business Seat #3 Exp 12/16 Philips 66, Rodeo (work) CC Taxpayers Assoc Marj Leeds (A) Business Seat #3 Exp 12/16 Martinez CC Taxpayers Assoc Lara DeLaney City Seat #1 Exp 12/18 Martinez City of Martinez Wade Harper (A) City Seat #1 Exp 12/18 Antioch City of Antioch Mark Ross City Seat #2 Exp 12/19 Martinez City of Martinez Rich Kinney (A) City Seat #2 Exp 12/19 San Pablo City of San Pablo George Smith - Chair Env Engineering Seat Exp 12/17 Alamo GBR Smith Grp Ron Chinn (A) Env Engineering Seat Exp 12/17 Concord Innover Ralph Sattler Env Org Seat #1 Exp 12/17 Martinez Communities for a Safe Environment Ed Morales (A) Env Org Seat #1 Exp 12/17 Martinez Communities for a Safe Environment @BCL@DC10C70E.xls 1 of 6 9/20/2016October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 379 Name Address Org Ush Vedagiri Env Org Seat #2 Exp 12/19 Walnut Creek Sierra Club Mt Diablo Group Peter Dragovich (A) Env Org Seat #2 Exp 12/19 Martinez Sustainable Contra Costa Stephen Linsley Env Org Seat #3 Exp 12/16 El Cerrito Richmond S. Shoreline Area Vacant (A) Env Org Seat #3 Exp 12/16 Frank Gordon General Public Seat Exp 12/19 Pittsburg General Public Seat Tim Bancroft (A) General Public Seat Exp 12/19 Danville General Public Seat Rick Alcaraz Labor Seat #1 Exp 12/18 El Sobrante Central Labor Council Vacant (A) Labor Seat #1 Exp 12/18 Central Labor Council Jim Payne Labor Seat #2 Exp 12/19 Martinez United Steelwkers Local 5 Tracy Scott (A) Labor Seat #2 Exp 12/19 Fairfield United Steelwkers Local 5 Leslie Stewart League of Women Voters Exp 12/16 Concord League of Women Voters Audrey Albrecht (A) League of Women Voters Exp 12/16 Concord League of Women Voters @BCL@DC10C70E.xls 2 of 6 9/20/2016October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 380 Interested Parties - Name Address E-Mail (email pkts) Greg Feere Bldg & Construction Trades Council 2727 Alhambra Avenue #5 Martinez CA 94553-3120 ccbtc@att.net Tim Shestek 1121 "L" St, Ste 609 Sacramento CA 95814-3943 tim_shestek@americanchemistry.com Kevin Buchan Western States Petroleum Assoc Chevron Prod. Co, Public Affairs (925) 681-8206 kbuchan@wspa.org Walt Gill P.O. Box 1272 Richmond CA 94802-0272 WWGI@chevron.com Eric Zell Zell & Associates 125 Park Place, Ste 200 Pt Richmond CA 94801-3980 eric@zellandassociates.comn Virginia Hamrick 1101 Singingwood Court, Apt 1 Walnut Creek CA 94595-3250 virgih@aol.com KCRT Richmond info@kcrt.com Mario Diaz ---mdiaz914@gmail.com Kyle A. Riesenberg ---kyle.a.riesenberg@kp.org Nathan Sellers (HMC only)---nsellers@aeiconsultants.com Gail Garrett (OPS only)P.O. Box 3474 Moraga CA 94575-3474 ggarrett@StMarys-CA.edu Michael Kent 597 Center Avenue, Ste 100 Martinez CA 94553-4640 michael.kent@hsd.cccounty.us Randy Sawyer Hazardous Materials Program 4585 Pacheco Blvd Ste 100 Martinez CA 94553-2228 randy.sawyer@hsd.cccounty.us Supervisor John Gioia District I 11780 San Pablo Avenue, Ste D El Cerrito CA 94530 dist1@bos.cccounty.us Supervisor Andersen District II 309 Diablo Road Danville CA 94526 dist2@bos.cccounty.us Supervisor Mary N. Piepho District III 309 Diablo Road Danville CA 94526 dist3@bos.cccounty.us Supervisor Karen Mitchoff District IV 2151 Salvio Street, Ste R Concord CA 94520 dist4@bos.cccounty.us Supervisor Federal Glover District V 315 E Leland Road Pittsburg CA 94565 dist5@bos.cccounty.us John Kopchik Joyce Ring-Reaes, sec Community Development 651 Pine Street, 5th Floor, NW Martinez CA 94553 joyce.ring-reaves@dcd.cccounty.us & jkopc@dcd.cccounty.us @BCL@DC10C70E.xls 3 of 6 9/20/2016 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 381 Interested Parties - Name Address E-Mail (email pkts) Linda Wilcox County Counsel 951 Pine Street, 9th Floor Martinez CA 94553-1229 linda.wilcox@cc.cccounty.us Enid Mendoza (Agenda only) County Administrator's Office 651 Pine Street, 10th Floor Martinez CA 94553-1229 enid.mendoza@cao.cccouinty.us HMC file --- Scott Etzel <setzel@dow.com> Jill Ray Dist 2 BOS Jill.Ray@bos.cccounty.us Lynda Deschambault info@cccclimateleaders.org Kristen Pollot Kpollot@ci.pittsburg.ca.us Hector Rojas Hrojas@ci.pittsburg.ca.us Randy Richardson Randy.Richardson@erm.com Molly Samuel msamuel@kqed.org Alexandria Endress aendress@ci.pittsburg.ca.us Cadence Andersen candace.andersen@bos.cccounty.us Christiana Altimari Contra Costa TV Chirstiana.Altimari@contracostatv.org Chris Verdugo Contra Costa TV Chris.Verdugo@contracostatv.org Charles Davidson charlesdavidson@me.com Roger Smith roger@benefitsstore.com @BCL@DC10C70E.xls 4 of 6 9/20/2016 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 382 Phone email email email email 9/4/15 email email email email email email removed email removed per his request email email email email mail email email email email @BCL@DC10C70E.xls 5 of 6 9/20/2016 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 383 Phone email email removed per her request file email email email removed per her request email email email email email removed - no longer with the city email email email email @BCL@DC10C70E.xls 6 of 6 9/20/2016 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 384 RECOMMENDATION(S): ACCEPT resignation of Tess Paoli, DECLARE a vacancy the District III-Consumer seat on the Mental Health Commission, and DIRECT the Clerk of the Board to post the vacancy as directed by Supervisor Mary Nejedly Piepho. FISCAL IMPACT: None. BACKGROUND: The Mental Health Commission was created in 1993. Their mission is to review and evaluate the community’s mental health needs, services, facilities, and special problems; to advise the governing body and local mental health director as to any aspect of the local mental health program; review the County's performance outcome data and communicate its findings to the State Mental Health Commission; and assess the impact of the realignment of services from the State to the County on services delivered to clients and the local community and to report the findings and recommendations to the Board of Supervisors. Ms. Paoli notified the District III office of her resignation effective immediately to the Mental Health Commission. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lea Castleberry (925) 252-4500 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 24 To:Board of Supervisors From:Mary N. Piepho, District III Supervisor Date:October 18, 2016 Contra Costa County Subject:VACANCY ON THE MENTAL HEALTH COMMISSION October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 385 RECOMMENDATION(S): APPROVE Appropriations and Revenue Adjustment No. 5014 authorizing new revenue in the amount of $15,500 from County Services Area P-6 Zone funding and appropriating it in the Sheriff's Office (0255) for the purchase of Radar equipment for Discovery Bay. FISCAL IMPACT: This action increases revenues and appropriations by $15,500. BACKGROUND: The citizens of Discovery Bay have long voiced their concerns regarding the issue of speeding motorists within neighborhood areas. The California Highway Patrol, like many other law enforcement agencies, faces staffing challenges as well as limited resources and is not in a position to dedicate traffic enforcement solely to Discovery Bay. The Office of the Sheriff currently does not have any radar equipment available to assist in traffic enforcement and education in Discovery Bay. The Discovery Bay P-6 fund committee has asked that P-6 funds be used to purchase a radar trailer, vehicle mounted radar and hand held LIDAR for (2) patrol vehicles. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Liz Arbuckle, 925 335-1529 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Liz Arbuckle, Heike Anderson, Tim Ewell C. 31 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:October 18, 2016 Contra Costa County Subject:Appropriation Adjustment - Discovery Bay Radar Equipment October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 386 CONSEQUENCE OF NEGATIVE ACTION: The Sheriff's Office will be unable to increase appropriations in its operating budget to reflect planned expenditures of CSA P-6 Zone funding for the benefit of the Discovery Bay unincorporated area. CHILDREN'S IMPACT STATEMENT: No impact. AGENDA ATTACHMENTS Appropriations and Revenue Adjustment No. 5014 MINUTES ATTACHMENTS Signed: Appropriations and Revenue Adjustment No. 5014 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 387 October 18, 2016Contra Costa County Board of Supervisors Official Minutes388 October 18, 2016Contra Costa County Board of Supervisors Official Minutes389 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 390 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 391 RECOMMENDATION(S): APPROVE Appropriations and Revenue Adjustment No. 5000 authorizing new revenues in the amount of $97,752 from the California State Victim Compensation and Government Claims Board and appropriating it in the District Attorney's Office (0242) for the Victim's Compensation Program operating costs for fiscal year 2016/17. FISCAL IMPACT: This action increases the District Attorney budget by $97,752 to provide for the Victim Compensation Program. BACKGROUND: The Victim Compensation and Government Claims Board (Board) administers the State's Victim Compensation Program (VCP), which reimburses victims of violent crimes for specific economic losses incurred as a result of crime. The Board, through Criminal Restitution Compacts, funds a Victim/Witness Program Specialist Position that provides a restitution specialist who works with the victim, the prosecutor, the Probation Department and the Court to ensure that offenders APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cherie Mathisen, 925-957-2234 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 29 To:Board of Supervisors From:Mark Peterson, District Attorney Date:October 18, 2016 Contra Costa County Subject:Appropriation Adjustment for Victim Compensation and Government Claims Board Grant October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 392 BACKGROUND: (CONT'D) are ordered to pay restitution to the victim and the program when appropriate. Statute requires the Court to impose restitution on behalf of the Board when an offender is convicted and the victim has received benefits from the VCP. If the victim's losses are unknown at the time of sentencing, statue requires that the restitution order include a provision that the amount will be determined at the direction of the court. AGENDA ATTACHMENTS Appropriations and Revenue Adjustment No. 5000 MINUTES ATTACHMENTS Signed: Appropriations and Revenue Adjustment No. 5000 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 393 October 18, 2016Contra Costa County Board of Supervisors Official Minutes394 October 18, 2016Contra Costa County Board of Supervisors Official Minutes395 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 396 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 397 RECOMMENDATION(S): Public Defender (0243): APPROVE Appropriations and Revenue Adjustment No. 5013 authorizing new revenue in the amount of $212,720.00 from the federal Bureau of Justice Assistance, and appropriating it for expenditures related to the Misdemeanor Early Representation Program (MERP) in the Richmond Office of the Public Defender. FISCAL IMPACT: This grant will provide 377,657 for employee salary/benefit professional services and travel reimbursements for a two (2) year pilot program (10/01/16 through 10/01/18)., allocated over three (3) Budget Years, as follows: FY 2016-17 = $164,243 FY 2017-18 = $180,432 FY 2018-19 = $ 32,982 There is no increase in Net County Cost. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Richard Loomis, 335-8093 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 30 To:Board of Supervisors From:Robin Lipetzky, Public Defender Date:October 18, 2016 Contra Costa County Subject:Misdemeanor Early Representation Progam Grant October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 398 BACKGROUND: This Smart Defense Initiative grant from the Bureau of Justice Assistance will fund the West County Misdemeanor Early Representation Program (MERP), which is designed to provide immediate representation for persons cited for misdemeanor offenses, so as to reduce incarceration and collateral consequences stemming from failure to appear (FTA) for indigent clients in Richmond. The grant provides sufficient funding for one full-time unbenefited temporary Special Assignment Attorney and one part-time (0.5-FTE) benefited Legal Assistant, with funding for a subgrantee partner (the Justice Management Institute), to assist with program design and tracking of multiple data points to evaluate program performance. These appropriation adjustments would become effective upon approval of a companion Order authorizing the Public Defender to apply for and accept a federal grant from the Bureau of Justice Assistance (FY 15 Smart Defense Initiative). CONSEQUENCE OF NEGATIVE ACTION: If the new revenue and appropriations are not authorized and approved, the Public Defender' Office will not have access to the additional help to reduce the high rate of failures to appear (FTA's) by indigent defendants. CHILDREN'S IMPACT STATEMENT: N/A AGENDA ATTACHMENTS TC24/27_5013 MINUTES ATTACHMENTS Appropriations and Revenue Adjustment No. 5013 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 399 October 18, 2016Contra Costa County Board of Supervisors Official Minutes400 October 18, 2016Contra Costa County Board of Supervisors Official Minutes401 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 402 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 403 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 21971 to add one (1) permanent full time Clerk-Senior Level (JWXC) at salary level 3RX-1033 ($3,087-$3,942) and cancel one (1) vacant permanent full time Medical Transcriber (J9WD) position #12520 at salary level 3RX-1088 ($3,260-$4,163) in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval, this action has an annual cost savings of approximately $3,732. BACKGROUND: The Diagnostic Imaging unit at Contra Costa Regional Medical Center is requesting to convert the one full time Medical Transcriber position into one full time Clerk-Senior Level position to address recommendations from a Root Cause Analysis Corrective Action Plan (RCA). The RCA plan states that the position Clerk-Senior Level would serve to mitigate delays in diagnostic imaging positive cancer screening results, track internal and external critical results and coordinate the necessary communication for follow-up. Additionally, with Diagnostic Imaging increased utilization of outside imaging facilities, this position will track these results to facilitate timely APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Shelanda Adams, 925-957-5263 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 38 To:Board of Supervisors From:William Walker, M.D., Health Services Date:October 18, 2016 Contra Costa County Subject:Add and cancel positions in the Health Services Department October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 404 BACKGROUND: (CONT'D) patient care. Routine monitoring, review and updates on where a patient is in the overall follow-up care continuum will help assure patients with critical and/or urgent imaging results are addressed in a timely fashion. This type of detailed clerical tracking and communication enables the clinician staff to take appropriate action/care for the patient. CONSEQUENCE OF NEGATIVE ACTION: If this action not approved, the department will not be have the appropriate staff, which will impact patient’s treatments by delaying notifications of diagnostic imaging positive cancer screening results. AGENDA ATTACHMENTS P300 No. 21971 HSD MINUTES ATTACHMENTS Signed P300 No. 21971 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 405 POSITION ADJUSTMENT REQUEST NO. 21971 DATE 9/28/2016 Department No./ Department HEALTH SERVICES Budget Unit No. 0540 Org No. 6355 Agency No. A18 Action Requested: Add one (1) Clerk - Senior Level (JWXC) position and cancel one fulltime (1) Medical Transcriber (J9WD) position #12520 in the Health Services Department. Proposed Effective Date: 10/19/2016 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost ($3,731.51) Net County Cost $0.00 Total this FY ($2,798.63) N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Cost Savings Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Shelanda Adams ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Enid Mendoza 10/10/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 10/10/2016 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 406 REQUEST FOR PROJECT POSITIONS Department Date 10/11/2016 No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 407 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 408 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 21910 to add one Administrative Analyst (APWA) (represented) position at salary plan and grade ZB5 1277 ($4,099 - $4,982) and cancel one Secretary-Advanced Level (J3TG) (represented) vacant position number 12896 at salary plan and grade 3R2 1163 ($3,772 - $4,828) in the Animal Services Department. FISCAL IMPACT: Upon approval, this action will result an additional personnel expense of $3,139 in fiscal year 2016/17. These positions will be funded by 32% User Fees, 31% City Revenue, 37% County General Fund. The revenue to support this position will be continued in fiscal year 2017/18. This transaction will result in an additional $1,415 pension expense. BACKGROUND: The Secretary-Advanced Level position within the Animal Services Department has been vacant for over 10 years. The responsibilities and needs of the Department's administration unit have significantly increased in the areas of personnel, finance and reporting, which is more technical and analytical. The Administrative Analyst position will perform the needed analytical work pertaining to budget and personnel administration. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Arturo Castillo (925) 335-8308 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Arturo Castillo C. 32 To:Board of Supervisors From:Beth Ward, Animal Services Director Date:October 18, 2016 Contra Costa County Subject:Add one Administrative Analyst position (represented) and cancel one Secretary-Advanced Level position in the Animal Services Department October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 409 CONSEQUENCE OF NEGATIVE ACTION: If this position is not added, the Department will not be able to meet the increased needs in the areas of personnel and budget administration. This would further cause delays in any personnel or finance reporting, as well as any subsequent actions being carried out. In addition, this would continue to impact the volume and quality of work being performed by other positions within the administrative unit, causing a disservice to the Department as a whole. CHILDREN'S IMPACT STATEMENT: No impact. AGENDA ATTACHMENTS P300 No. 21910 ASD MINUTES ATTACHMENTS Signed P300 No. 21910 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 410 POSITION ADJUSTMENT REQUEST NO. 21910 DATE 8/23/2016 Department No./ Department Animal Services Budget Unit No. 0366 Org No. 3340 Agency No. 36 Action Requested: Add one Administrative Analyst (represented) position and cancel one Secretary-Advanced Level (represented) vacant position in the Animal Services Department. Proposed Effective Date: 8/15/2016 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $3,139.00 Net County Cost $1,161.00 Total this FY $2,616.00 N.C.C. this FY $967.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 32% User Fees, 31% City Revenues, 37% County Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Arturo Castillo ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Kevin J. Corrigan 8/23/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 9/8/2016 Add one (1) Administrative Analyst (APWA) (represented) position at salary plan and grade ZB5 1277 ($4,099 - $4,982) and cancel one (1) Secretary-Advanced Level (J3TG) (represented) vacant position 12896 at salary plan and grade 3R2 1163 ($3,772 - $4,828) Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Lauren Ludwig 9/8/2016 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 10/11/2016 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 411 REQUEST FOR PROJECT POSITIONS Department Date 10/11/2016 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 412 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 413 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 21967 to add one (1) Deputy County Counsel - Standard Exempt (2ET2) (unrepresented) position at salary plan and grade B8B 2097 ($9,698 - $11,528) and cancel one (1) Deputy County Counsel -Advanced (2ETK) (unrepresented) vacant position No. 11093 at salary plan and grade B8B 2297 ($11,822 - $13,375) in the Office of the County Counsel. FISCAL IMPACT: If approved, this action will result in an annual savings of approximately $33,876. BACKGROUND: The purpose of this action is to enable the Office of the County Counsel to hire an attorney who has the specialized training and/or expertise in specified areas of civil law, so that the department can efficiently and effectively fulfill the County’s legal needs. CONSEQUENCE OF NEGATIVE ACTION: The Office of County Counsel will have difficulty recruiting and hiring an attorney which would be detrimental to the County's clients. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Wanda McAdoo, 925 335-1811 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Wanda McAdoo, Lisa Lopez, Assistant Director of Human Resources C. 37 To:Board of Supervisors From:Sharon L. Anderson, County Counsel Date:October 18, 2016 Contra Costa County Subject:Add one Deputy County Counsel Counsel Standard-Exempt position and cancel one Deputy County Counsel Advanced position in the Office of County Counsel October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 414 AGENDA ATTACHMENTS P300 21967 MINUTES ATTACHMENTS Signed P300 No. 21967 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 415 POSITION ADJUSTMENT REQUEST NO. 21967 DATE 10/18/2016 Department No./ Department Office of the County Counsel Budget Unit No. 0030 Org No. 1700 Agency No. 17 Action Requested: ADOPT Position Adjustment Resolution No. 21967 to ADD one (1) full-time Deputy County Counsel - Standard Exempt (2ET2) (unrepresented) position at salary level B8B 2097 ($9,698 - $11,528) and cancel one (1) full-time Deputy County Counsel -Advanced (2ETK) (unrepresented) vacant position No. 11093 at salary level B8B 2297 ($11,822 - $13,375) in the Office of the County Counsel. Proposed Effective Date: 10/19/2016 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $0.00 Net County Cost $0.00 Total this FY $0.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Sharon L. Anderson ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Lisa Driscoll, County Finance Director 9/30/16 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 9/30/2016 Add one (1) Deputy County Counsel - Standard Exempt (2ET2) (unrepresented) position at salary plan and grade B8B 2097 ($9,698 - $11,528) and cancel one (1) Deputy County Counsel -Advanced (2ETK) (unrepresented) vacant position No. 11093 at salary plan and grade B8B 2297 ($11,822 - $13,375) Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) LaShonda Smith 9/30/2016 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 10/14/2016 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Laura Strobel Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 416 REQUEST FOR PROJECT POSITIONS Department Date 10/14/2016 No. xxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 417 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 418 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 21932 to add one Information Systems Project Manager (LPNA) (represented) position at Salary Plan and Grade ZA5 1884 ($7,476 - $10,019) in Employment and Human Services, Administrative Services Bureau. FISCAL IMPACT: Upon approval, this position will have an annual cost of approximately $155,011, including estimated pension costs of $54,254. This position will be funded 45% Federal revenue, 45% State revenue, and 10% County cost. This transaction is part of the 49 additional positions funded under the recently approved Appropriation Adjustment No. 5006. (9/27/16: C.12) BACKGROUND: The Information Technology Division provides application development and support to Employment and Human Services Department (EHSD) bureaus and infrastructure. The Information APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Holly Trieu ((25) 313-1560 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Holly Trieu C. 33 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:October 18, 2016 Contra Costa County Subject:Add one Information Systems Project Manager in EHSD, Administrative Services Bureau October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 419 BACKGROUND: (CONT'D) Technology Division currently has 114 projects in the queue, 82 of which are active projects. This excludes small projects that require less than 80 hours of staff time. The Information Systems Project Manager position will be responsible for ensuring project management processes for individual projects are followed, and carried out thoroughly and effectively. The Information Systems Project Manager responsibilities includes tracking all technology and non-technology projects by monitoring schedules, budgetary performance, compliance with applicable specifications, and deliverables. The department's request to add an Information Systems Project Manager position will reduce the need for outside contractors. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, EHSD will have insufficient Information Technology staff to effectively manage and monitor all of the department's technology and non-technology projects. In addition, the department will have to continue to rely on contract resources. CHILDREN'S IMPACT STATEMENT: Not applicable. AGENDA ATTACHMENTS P300 No. 21932 EHSD MINUTES ATTACHMENTS Signed P300 No. 21932 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 420 POSITION ADJUSTMENT REQUEST NO. 21932 DATE 8/31/2016 Department No./ Department Employment and Human Services Budget Unit No. 0501 Org No. 5123 Agency No. A19 Action Requested: Add one Information Systems Project Manager (LPNA) in the Administrative Services Bureau (AR38628) Proposed Effective Date: 9/20/2016 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $155,011.00 Net County Cost $15,501.00 Total this FY $116,258.00 N.C.C. this FY $11,626.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Federal 45%, State 45%, County 10% Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Holly Trieu 3-1560 ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Kevin J. Corrigan 9/6/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 9/21/2016 Add one (1) Information Systems Project Manager (LPNA) (represented) position at Salary Plan and Grade ZA5 1884 ($7476- $10,019) in Employment and Human Services/Information Technology Division. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) OParra 9/21/2016 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 10/12/2016 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 421 REQUEST FOR PROJECT POSITIONS Department Date 10/13/2016 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 422 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 423 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 21934 to add one (1) Social Services Program Analyst (X4SH) (represented) position at Salary Plan and Grade KZ5 1642 ($5,883 - $7,151) in the Employment and Human Services Department, Children and Family Services Bureau. FISCAL IMPACT: Upon approval, this position will have an approximate annual cost of $125,248, which includes estimated pension costs of $25,842. The position is funded 48% Federal revenue, 39% State revenue, 13% County and other local revenues. This transaction is part of the 49 additional positions funded under the recently approved Appropriation Adjustment No. 5006. (9/27/16: C.12) BACKGROUND: The Employment and Human Services Department, Children and Family Services APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Holly Trieu (925) 313-1560 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Holly Trieu C. 35 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:October 18, 2016 Contra Costa County Subject:Add one Social Services Program Analyst in Employment & Human Services, Children and Family Services Bureau October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 424 BACKGROUND: (CONT'D) Bureau (CFS) is mandated to ensure the safety of children. In efforts to establish practice reform and consistency among the delivery of child welfare services across the state, several new state and federal mandates have been implemented, such as Commercially Sexually Exploited Children, Continuum of Care Reform, Resource Family Approval, Foster Parent Recruitment & Retention, Katie A. Mental Health Services and the National Youth in Transition Database. The State's goal is for all California counties to become a learning organization by establishing a Continuous Quality Improvement framework and a Core Practice Model through which all families receive timely, trauma-informed, and culturally responsive services. All of these initiatives will require CFS to plan, develop, implement, track, and evaluate both new and existing programs. The Department has determined that a Social Service Program Analyst position is needed to assist in meeting the new mandated requirements, adequately implement new legislation and initiatives, as well as monitor and update existing programs. Social Service Program Analysts are responsible for monitoring all of CFS program compliance, update existing policies, and implement new initiatives as directed by federal and state legislation. Additional responsibilities will include updating the CFS manual sections in need of revisions and to make manual electronically available to staff. CONSEQUENCE OF NEGATIVE ACTION: Without the addition of a Social Service Program Analysts, Children and Family Services (CFS) will lack sufficient staff to effectively update existing policies, implement new initiatives and reporting to the State.This may impact compliance, quality control, and services to youth and families. Children and Family Service will be at risk of not being in compliance with Federal mandates of state Title IV-B and IV-E program requirements. This could lead to loss of funding and a state mandated corrective action plan for CFS. CHILDREN'S IMPACT STATEMENT: If the position is not added proper program implementation, training, and established policy and procedures will not be available to Children and Family Services (CFS) staff, which will not have the appropriate skills and knowledge to assess for child risk and safety. Staff will also be missing a trauma informed, culturally driven foundation of services to youth and families. This could lead to children being left in dangerous and life threatening situations or result in children remaining unnecessarily in long term foster care. The lack of program oversight will lead to missing and/or incorrect data in Statewide Child Welfare Services / Case Management System (CWS/CMS) that can affect children’s eligibility for federal aid and newly mandated services through initiatives such as Katie A. mental health services, Commercially Sexually Exploited Child (CSEC), and the National Youth in Transition Database (NYTD). AGENDA ATTACHMENTS P300 No. 21934 EHSD MINUTES ATTACHMENTS Signed P300 No. 21934 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 425 POSITION ADJUSTMENT REQUEST NO. 21934 DATE 8/31/2016 Department No./ Department Employment and Human Services Dept Budget Unit No. 502 Org No. 5220 Agency No. A19 Action Requested: Add one SS Program Analyst (X4SH) position in Children and Family Services Bureau (AR36346) Proposed Effective Date: 9/20/2016 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $125,248.00 Net County Cost $12,525.00 Total this FY $93,936.00 N.C.C. this FY $9,394.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 48% Federal, 39% State, 13% County and local revenues Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Holly Trieu 3-1560 ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Kevin J. Corrigan 9/6/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 9/21/2016 Add one (1) Social Services Program Analyst (X4SH) (represented) full time position at Salary Plan and Grade KZ5 1642 ($5883-$7151) in the Employment and Human Services Department/Children and Family Services Bureau. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) OParra 9/21/2016 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 10/12/2016 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 426 REQUEST FOR PROJECT POSITIONS Department Date 10/13/2016 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 427 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 428 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 21935 to add two (2) Aging & Adult Services Senior Staff Assistant (XQVB) (represented) full time positions at Salary Plan and Grade ZB5 1642 ($5,883-$7,151) in the Employment and Human Services Department, Aging and Adult Services Bureau. FISCAL IMPACT: Upon approval, these positions will have an approximate annual cost of $250,496, including estimated pension costs of $51,684. The position is funded 48% Federal revenue, 39% State revenue, and 13% County and other local revenues. This transaction is part of the 49 additional positions funded under the recently approved Appropriation Adjustment No. 5006. (9/27/16: C.12) BACKGROUND: Aging and Adult Services Bureau of the Employment and Human Services Department is requesting two (2) Aging and Adult Services APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Holly Trieu (925) 313-1560 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Holly Trieu C. 36 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:October 18, 2016 Contra Costa County Subject:Add two Aging & Adult Services SR Staff Assistant positions in Employment & Human Services/Aging & Adult Services Bureau October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 429 BACKGROUND: (CONT'D) Senior Staff Assistant positions. The first position is responsible for providing coordination of services in the Adult Protective Services (APS) program which includes coordination, facilitation and implementation of the forensic team. Duties include facilitation of the quarterly forensic death review involving multiple community based and county agencies. Additionally, the Aging and Adult Services Senior Staff Assistant is responsible for developing recommendations for systems and administrative changes based on forensic review findings. The position is also responsible for collecting data and developing reports on the activities of community agencies providing support services to APS clients. The second Aging and Adult Services Senior Staff Assistant is responsible for the facilitation and coordination of the Multidisciplinary (MDT) team, data management and reporting. This position is responsible for coordination with multiple community based programs and facilitating the transition of complex elder abuse cases to the MDT process. Duties include facilitation and coordination of the monthly Multidisciplinary team, maintaining team records and managing confidentiality statements. The position is further responsible for oversight of the Multidisciplinary database. And, the coordination of the APS Resource room including the management of the tangible services fund for emergency needs and durable medical equipment. This position is a mandated APS function that will continue after the end of the grant years. CONSEQUENCE OF NEGATIVE ACTION: Without the addition of these two positions, Adult Protective Services will be unable to adhere to the state mandate to operate critical Elder Abuse intervention services including multidisciplinary teams, tangible services and intensive care coordination for complex cases involving community partners. Further, Social Workers in Adult Protective Services rely on these services to manage the most complex cases and without the support and assistance of the Aging and Adult Senior Staff Assistants, Social Workers will be unable to meet the needs of the most vulnerable elders in the program. CHILDREN'S IMPACT STATEMENT: No impact. AGENDA ATTACHMENTS P300 No. 21935 EHSD MINUTES ATTACHMENTS Signed P300 No. 21935 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 430 POSITION ADJUSTMENT REQUEST NO. 21935 DATE 8/31/2016 Department No./ Department Employment and Human Services Budget Unit No. 0503 Org No. 5330 Agency No. A19 Action Requested: Add two Aging & Adult Services Senior Staff Assistant in Aging & Adult Services Bureau at EHSD (AR38420). Proposed Effective Date: 9/20/2016 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $250,496.00 Net County Cost $7,515.00 Total this FY $187,872.00 N.C.C. this FY $5,636.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 48% Federal, 39% State, 13% County and other revenues Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Holly Trieu 3-1560 ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Kevin J. Corrigan 9/6/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 9/21/2016 Add two (2) Aging & Adult Services Senior Staff Assistant (XQVB) (represented) full time positions at Salary Plan and Grade ZB5 1642 ($5,883-$7,151) Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) OParra 9/21/2016 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 10/12/2016 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 431 REQUEST FOR PROJECT POSITIONS Department Date 10/13/2016 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 432 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 433 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 21974 to add two part-time, one 16/40 and one 24/40, Mental Health Clinical Specialist (VQSB) positions at salary plan and grade level TC2 – 1384 ($4,695 - $6,970) for the Contra Costa Health Plan (CCHP) in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval, this action has an annual cost of approximately $144,485 with pension cost of $28,549 already included. Costs will be fully funded by CCHP Enterprise Fund II. BACKGROUND: The Health Services Department is requesting to add two part-time Mental Health Clinical Specialist positions to assist in staffing the state and federally mandated Access Line for the Contra Costa Mental Health Plan. With increasing focus on state and federal mandates and reporting on timely access to care, it is critical that the Access line is adequately staffed to meet the need of the increasing Medi-Cal eligible population. The additional two part-time clinicians APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Melissa Carofanello - melissa.carofanello@hsd.cccounty.us - 925-957-5248 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 43 To:Board of Supervisors From:William Walker, M.D., Health Services Date:October 18, 2016 Contra Costa County Subject:Add two Part time Mental Health Clinical Specialist positions in the Health Services Department October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 434 BACKGROUND: (CONT'D) will support MediCal /CCHP consumer's timely access to mental health services. Additionally, some of these consumers could go straight to the Psychiatric Emergency Services unit; however, increasing mental health clinician support services may decrease the number of non-emergent Psychiatric Emergency Services visits. The Department has determined two part time Mental Health Clinical Specialist positions would be the most appropriate solution to address this growing need. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Health Services Department will not have the appropriate level of staffing to support Contra Costa Health Plan services provided by the Behavioral Health Division’s Access Line Program. CHILDREN'S IMPACT STATEMENT: Not applicable. AGENDA ATTACHMENTS P300 No. 21974 HSD MINUTES ATTACHMENTS Signed P300 No. 21974 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 435 POSITION ADJUSTMENT REQUEST NO. 21974 DATE 10/4/2016 Department No./ Department HEALTH SERVICES Budget Unit No. 0467 Org No. 5982 Agency No. A18 Action Requested: Add two part-time Mental Health Clinical Specialist (VQSB) positions, one 16/40 hour position and one 24/40 hour position, in the Health Services Department. Proposed Effective Date: 10/19/2016 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $144,485.28 Net County Cost $0.00 Total this FY $108,363.96 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% CCHP Enterprise Fund II Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Melissa Carofanello ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Enid Mendoza 10/11/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 10/11/2016 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 436 REQUEST FOR PROJECT POSITIONS Department Date 10/11/2016 No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 437 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 438 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 21933 to add two (2) Social Worker III (XOVB) (represented) full time positions at Salary Plan and Grade 255 1618 ($5,524-$6,714) in Employment and Human Services, Aging and Adult Services Bureau. FISCAL IMPACT: Upon approval, these positions will have an annual cost of approximately $237,076, including estimated pension costs of $48,530. The position is funded 25% Federal revenue, 52% State revenue, and 23% County General Fund. This transaction is part of the 49 additional positions funded under the recently approved Appropriation Adjustment No. 5006. (9/27/16: C.12) BACKGROUND: The Adult Protective Services program in the Employment and Human Services Department (EHSD) is responsible for investigating and mitigating cases of abuse and neglect of elderly and dependent adults. Social Worker III are APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Holly Trieu (925) 313-1560 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Holly Trieu C. 34 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:October 18, 2016 Contra Costa County Subject:Add two Social Worker III positions in Aging and Adult Services at EHSD October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 439 BACKGROUND: (CONT'D) responsible for investigating neglect and/or abuse of elderly and dependent adults. Cases have increased 30% from Fiscal Year 14/15. The program has shown a steady growth in referrals of complex cases. Current caseloads exceed the ability for social workers to respond, resulting in fewer than 50% of referrals receiving a face to face evaluation. Over the past several months Intake referrals have increased 30% as a result of the new Multidisciplinary Team (MDT) activity, and the new partnerships formed with the California Office of Emergency Response (Cal OES) grants. Additional social worker personnel will ensure the department is in compliance with investigation time-lines and case actions. CONSEQUENCE OF NEGATIVE ACTION: Without the addition of the two (2) Social Worker III positions, the department will not have enough staff to handle the increase in elderly and dependent adult cases, and positions will severely impact Adult Protective Services’ ability to meet state mandates as well as serve and respond to the safety needs of the growing elder and dependent adult population in Contra Costa County. CHILDREN'S IMPACT STATEMENT: No impact. AGENDA ATTACHMENTS P300 No. 21933 EHSD MINUTES ATTACHMENTS Signed P300 No. 21933 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 440 POSITION ADJUSTMENT REQUEST NO. 21933 DATE 8/31/2016 Department No./ Department Employment and Human Services Budget Unit No. 0503 Org No. 5309 Agency No. A19 Action Requested: Add two Social Worker III (XOVB) represented position in Aging & Adult Services Bureau at EHSD (AR39403) Proposed Effective Date: 9/20/2016 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $237,076.00 Net County Cost $54,527.00 Total this FY $177,807.00 N.C.C. this FY $40,896.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Federal 25%, State 52%, County 23% Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Holly Trieu 3-1560 ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Kevin J. Corrigan 9/6/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 9/20/2016 Add two (2) Social Worker III (XOVB) (represented) full time positions at Salary Plan and Grade 255 1618 ($5524-$6714) in Employment and Human Services/Aging and Adult Services Bureau. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) OParra 9/20/2016 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 10/12/2016 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 441 REQUEST FOR PROJECT POSITIONS Department Date 10/13/2016 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 442 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 443 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 21973 to increase the hours of a vacant Senior Public Health Nutritionist (V9TE) position #9473 from 32/40 to 40/40 at salary level TC5-1526 ($5,245-$6,375) and decrease hours of a vacant Public Health Nutritionist-Project (V9W1) position #15884 from 40/40 to 30/40 at salary level TC5-1430 ($4,769-5,797) in the Health Services Department. (Represented). FISCAL IMPACT: Upon approval, this action has an annual cost savings of approximately $3,074 to Federal/State WIC funded programs. BACKGROUND: The Women, Infants and Children (WIC) Program is a federally funded health and nutrition program that helps pregnant and postpartum women, infants and children under 5 years old. Under this program, clients are encouraged to eat healthy foods and live a healthy and active life. Women, infants and children who qualify, are able to take advantage of various services such as breastfeeding support, nutrition and health education classes, checks to buy healthy foods, and APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Arlene J. Lozada (925)957-5269 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 40 To:Board of Supervisors From:William Walker, M.D., Health Services Date:October 18, 2016 Contra Costa County Subject:Increase and decrease hours of two (2) positions in the Health Services Department. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 444 BACKGROUND: (CONT'D) referrals for health care and community services. The Public Health WIC Program has two vacant positions and is requesting to change its respective hours as follows: Increase Senior Public Health Nutritionist position #9473 hours from 32/40 to 40/40 Decrease Public Health Nutritionist Project position #15884 hours from 40/40 to 30/40 The Department is seeking this change at this time to be able to support future WIC program needs when the corresponding vacant positions will be filled through the normal recruitment process. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the department will not be prepared to fulfill program needs should it decide to fill the vacant positions. CHILDREN'S IMPACT STATEMENT: Not applicable. AGENDA ATTACHMENTS P300 No. 21973 HSD MINUTES ATTACHMENTS Signed P300 No. 21973 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 445 POSITION ADJUSTMENT REQUEST NO. 21973 DATE 9/29/2016 Department No./ Department Health Services Budget Unit No. 0450 Org No. 5828 Agency No. A18 Action Requested: Increase the hours of a Senior Public Health Nutritionist (V9TE) position #9473 from 32/40 to 40/40 and decrease hours of a Public Health Nutritionist-Project (V9W1) position #15884 from 40/40 to 30/40 in the Health Services Department. Proposed Effective Date: 11/1/2016 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost ($3,073.72) Net County Cost $0.00 Total this FY ($2,305.29) N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% Federal/State WIC Funds (Savings) Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Arlene J. Lozada ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Enid Mendoza 10/10/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 10/10/2016 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 446 REQUEST FOR PROJECT POSITIONS Department Date 10/12/2016 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 447 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 448 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 21969 to increase the hours of one (1) Legal Assistant (2Y7B) (represented) position no.16081 at salary plan and grade ZB5 1337 ($4,350 - $5,287) from part-time (20/40) to full-time (40/40) in the Public Defender's Office. FISCAL IMPACT: This action has a total annual cost of $63,116 ($44,205 this fiscal year). This is 100% Federal Grant funded. BACKGROUND: This Smart Defense Initiative grant from the Bureau of Justice Assistance will fund the West County Misdemeanor Early Representation Program (MERP), which is designed to provide immediate representation for persons cited for misdemeanor offenses, so as to reduce incarceration and collateral consequences stemming from failure to appear (FTA) for indigent clients in Richmond. The grant provides funding for one part-time (0.5-FTE) benefited Legal Assistant, as well as APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Richard Loomis, (925) 335-8093 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Richard Loomis C. 41 To:Board of Supervisors From:Robin Lipetzky, Public Defender Date:October 18, 2016 Contra Costa County Subject:Increase the hours of one part-time Legal Assistant October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 449 BACKGROUND: (CONT'D) one full-time temporary Special Assignment Attorney. Today's action increases the hours of an existing 0.5 FTE Legal Assistant (20/40) to full time (40/40). CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Department would experience delays in addressing the services of the West County Misdemeanor Early Representation Program that is designed to provide immediate representation to persons sited for misdemeanor offenses, and ultimately through the support and outreach of the program reduce incarceration. CHILDREN'S IMPACT STATEMENT: No Impact. AGENDA ATTACHMENTS P300 No. 21969 MINUTES ATTACHMENTS Signed P300 No. 21969 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 450 POSITION ADJUSTMENT REQUEST NO. 21969 DATE 10/4/2016 Department No./ Department Public Defender Budget Unit No. 0243 Org No. 2909 Agency No. 43 Action Requested: ADOPT Position Adjustment to increase the hours of one (1) part-time (20/40) Legal Assistant (2Y7B)(represented)(position no. 16081) to full-time (40/40). Proposed Effective Date: 10/1/2016 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $63,116.00 Net County Cost $0.00 Total this FY $44,205.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% Federal Grant (Bureau of Justice Assistance) Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Richard Loomis, Adm Svcs Asst ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Timothy Ewell 10/4/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 10/5/2016 Increase the hours of one (1) Legal Assistant (2Y7B) (represented) position no.16081 at salary plan and grade ZB5 1337 ($4,350 - $5,287) from part-time (20/40) to full-time (40/40) Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Amanda Monson 10/5/2016 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 10/13/2016 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Timothy M. Ewell Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 451 REQUEST FOR PROJECT POSITIONS Department Public Defender (0243) Date 10/13/2016 No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 452 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 453 RECOMMENDATION(S): ADOPT Resolution No. 2016/569 to abolish 202 position, as stated in Attachment A, and layoff employees in the Employment and Human Services Department effective November 30, 2016, resulting from the cancellation of the call center contract between the County and Covered California’s Health Benefits Exchange. FISCAL IMPACT: The California Health Benefits Exchange (“HBEX”) contract is 100% State reimbursable, via Federal funds as authorized under the Affordable Care Act. The original FY 2016-17 budget amount for this contract was up to $14,411,972. The State subsequently reduced the contract to a maximum of $4 million for FY 16-17. The $4 million revenue is projected to be sufficient to continue operations only through November 30, 2016, followed by the closure of the facility and termination of the contract with HBEX effective December 31, 2016. BACKGROUND: On March 13, 2013, the Board of Supervisors authorized the Employment and Human Services Department (“EHSD”) to execute a contract with Covered California’s HBEX for call center services through January 31, 2015. The Board and HBEX later extended this contract through June 30, 2017. On May 5, 2016, EHSD was notified by Covered California that the HBEX call center contract would not be renewed past the June 30, 2017 termination date. However, on July 29, 2016, EHSD received notification from Covered California that the contracted budget amount would be reduced to a maximum of $4 million for FY 16-17, a 72% reduction from the approved budget of $14,411,972. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kathy Gallagher, EHSD Director I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Lisa Lopez, Assistant Director of Human Resources, Jeffrey Bailey, Labor Relations Manager, Haj Nahal, Assistant Auditor-Controller, Malinda Brown, EHSD Personnel Services Assistant III C. 42 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:October 18, 2016 Contra Costa County Subject:Layoff of Positions in EHSD due to Covered Califonria Contract (Health Benefit Exchange) Termination October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 454 BACKGROUND: (CONT'D) > On August 16, 2016, the Board authorized termination of the HBEX call center contract between the County and HBEX effective December 31, 2016, and authorized staff to send a required ninety-day termination notice to Covered California. The Board directed EHSD to prepare a lay-off resolution for Board approval necessary to implement the Board action on the HBEX contract. The Board also directed EHSD to work closely with Human Resources and our union labor partners to transition affected employees to alternative County employment, including implementing the Tactical Employment Team (“TET”) in the Human Resources Department, to mitigate the negative impact that anticipated layoffs will have on County employees. In order to avoid any County general fund costs for expenses not covered by the HBEX contract, EHSD recommends the elimination of 202 positions effective November 30, 2016, of which 84 are currently filled. The list below specifies the number of affected positions within each classification and how many positions are filled. Attachment A provides a list of each classification with the specific position numbers to be deleted. Affected Classifications Allocated Positions Allocated Positions Filled as of 10/12/16 Employment and Human Services Division Manager 2 2 Exchange Customer Service Supervisor 12 6 Social Service Staff Development Specialist 1 1 Social Service Staff Development Specialist Project 1 0 Clerical Supervisor 1 1 Exchange Call Center Quality Assurance Monitor 1 1 Exchange Customer Service Agent I 151 51 Exchange Customer Service Agent II 29 18 Clerk - Experienced Level 3 3 Secretary - Journey Level 1 1 Total:202 84 On August 9, 2016, Labor Relations notified the unions that represent the affected classifications about this action and offered to meet and confer on the impacts on this decision. The majority of the 84 positions still filled are Customer Service Agent I/II’s which are equivalent to the EHSD classification of Eligibility Worker for which there are a large number of current vacancies. EHSD and Human Resources have identified positions for 76 incumbents. Both Departments are actively working to identify vacancies for the remaining 9 incumbents with the goal of avoiding layoffs of permanent staff. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 455 CONSEQUENCE OF NEGATIVE ACTION: If the allocated positions funded by the HBEX contract are not cancelled effective November 30, 2016, the County’s general fund will be negatively impacted by staffing expenses that will exceed the $4 million for FY 2016-17 from the HBEX contract. AGENDA ATTACHMENTS Resolution No. 2016/569 Attachment A to Resolution No. 2016/569 MINUTES ATTACHMENTS Signed Resolution No. 2016/569 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 456 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 10/18/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/569 In the Matter of: Abolishing positions and laying off certain County Employees in the Employment and Human Services Department, Covered California Health Benefit Exchange (HBEX) Call Center program. WHEREAS, the Board has considered the financial impact on the county department of reduced funding, and has considered the position and staff reduction/retention plans submitted by departments; and, WHEREAS, the department will close the HBEX Call Center effective November 30, 2016 and abolish all positions assigned to this program; and, WHEREAS, the Department Head will issue layoff or displacement notices, as the case may be, and has begun giving notice to the affected employees of the Board's action; and, WHEREAS to the extent that the subjects of this Resolution are within the scope of representation pursuant to the Meyers-Milias-Brown Act (Government Code Section 3500 et seq.), this Board has offered to meet with recognized employee organizations upon request concerning this resolution. Now, Therefore, Be It Resolved: The positions set forth in Attachment A of this resolution will be abolished and the employees laid-off that remain in these positions as of November 30, 2016. Attachment A is incorporated herein by reference, and said positions are hereby abolished, effective November 30, 2016. 1. The Employee Relations Officer shall give notice of this Resolution to all recognized employee organizations representing employees impacted by this action. 2. Recognized employee organizations may submit to the Employee Relations Officer written request to meet and confer on the impacts of this Resolution and/or resulting layoffs. This authorization and direction is given without prejudice to the Board's right to reduce or terminate the operations and services of the County and of districts governed by this Board and to eliminate classes of employees or positions, as these decisions involve the merits, necessity, or organization of services or activities of the County and districts governed by the Board and are not subject within the scope of representation. 3. Contact: Kathy Gallagher, EHSD Director I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Lisa Lopez, Assistant Director of Human Resources, Jeffrey Bailey, Labor Relations Manager, Haj Nahal, Assistant Auditor-Controller, Malinda Brown, EHSD Personnel Services Assistant III 5 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 457 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 458 Department: Employment and Human Services Effective November 30, 2016 ABOLISH POSITION: Position # Classification Title Class Code Org # FT/PT/PI* Current Status 00012516 EHS DIVISION MANAGER XADD 5635 FT Filled 00014981 EHS DIVISION MANAGER XADD 5635 FT Filled 00014987 EX CALL CNTR QUAL ASSUR MONTR XQTC 5636 FT Filled 00014988 SOC SVC STAFF DEV SPECIALIST X4SK 5635 FT Filled 00014989 EX CUSTOMER SERVICE AGENT II X7VA 5636 FT Filled 00014990 EX CUSTOMER SERVICE AGENT II X7VA 5636 FT Filled 00014992 EX CUSTOMER SERVICE AGENT II X7VA 5636 FT Filled 00014993 EX CUSTOMER SERVICE AGENT II X7VA 5636 FT Filled 00014994 EX CUSTOMER SERVICE AGENT II X7VA 5636 FT Filled 00014996 EX CUSTOMER SERVICE AGENT II X7VA 5636 FT Filled 00014998 EX CUSTOMER SERVICE AGENT II X7VA 5636 FT Filled 00014999 EX CUSTOMER SERVICE AGENT II X7VA 5636 FT Filled 00015001 EX CUSTOMER SERVICE AGENT II X7VA 5636 FT Filled 00015002 EX CUSTOMER SERVICE AGENT II X7VA 5636 FT Filled 00015003 EX CUSTOMER SERVICE AGENT II X7VA 5636 FT Filled 00015006 EX CUSTOMER SERVICE AGENT II X7VA 5636 FT Filled 00015009 EX CUSTOMER SERVICE AGENT II X7VA 5636 FT Filled 00015010 EX CUSTOMER SERVICE AGENT II X7VA 5636 FT Filled 00015011 EX CUSTOMER SERVICE AGENT II X7VA 5636 FT Filled 00015012 EX CUSTOMER SERVICE AGENT II X7VA 5636 FT Filled 00015014 EX CUSTOMER SERVICE AGENT II X7VA 5636 FT Filled 00015017 EX CUSTOMER SERVICE AGENT II X7VA 5636 FT Filled 00015018 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015019 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015020 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015021 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015024 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015026 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015027 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015028 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015030 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015031 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled ATTACHMENT A Resolution No. 2016/569 CONTRA COSTA COUNTY POSITIONS AND CLASSIFICATIONS TO BE ABOLISHED Page 1 of 6 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 459 Position # Classification Title Class Code Org # FT/PT/PI* Current Status 00015032 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015033 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015034 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015035 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015038 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015039 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015041 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015042 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015044 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015046 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015047 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015048 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015049 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015051 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015054 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015055 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015059 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015061 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015068 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015069 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015071 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015072 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015074 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015075 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015076 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015077 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015080 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015082 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015083 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015086 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015088 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015089 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015090 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015092 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015095 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Filled 00015096 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Filled 00015116 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015119 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Filled 00015138 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Filled 00015149 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Filled Page 2 of 6 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 460 Position # Classification Title Class Code Org # FT/PT/PI* Current Status 00015152 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Filled 00015160 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Filled 00015169 CLERICAL SUPERVISOR JWHF 5636 FT Filled 00015170 CLERK-EXPERIENCED LEVEL JWXB 5636 FT Filled 00015171 CLERK-EXPERIENCED LEVEL JWXB 5636 FT Filled 00015172 CLERK-EXPERIENCED LEVEL JWXB 5636 FT Filled 00015174 SECRETARY-JOURNEY LEVEL J3TF 5635 FT Filled 00015176 EX CUSTOMER SVCS SUPERVISOR X7HE 5636 FT Filled 00015177 EX CUSTOMER SVCS SUPERVISOR X7HE 5636 FT Filled 00015178 EX CUSTOMER SVCS SUPERVISOR X7HE 5636 FT Filled 00015182 EX CUSTOMER SVCS SUPERVISOR X7HE 5636 FT Filled 00015184 EX CUSTOMER SVCS SUPERVISOR X7HE 5636 FT Filled 00015185 EX CUSTOMER SVCS SUPERVISOR X7HE 5636 FT Filled 00014991 EX CUSTOMER SERVICE AGENT II X7VA 5636 FT Vacant 00014995 EX CUSTOMER SERVICE AGENT II X7VA 5636 FT Vacant 00014997 EX CUSTOMER SERVICE AGENT II X7VA 5636 FT Vacant 00015000 EX CUSTOMER SERVICE AGENT II X7VA 5636 FT Vacant 00015004 EX CUSTOMER SERVICE AGENT II X7VA 5636 FT Vacant 00015005 EX CUSTOMER SERVICE AGENT II X7VA 5636 FT Vacant 00015007 EX CUSTOMER SERVICE AGENT II X7VA 5636 FT Vacant 00015008 EX CUSTOMER SERVICE AGENT II X7VA 5636 FT Vacant 00015013 EX CUSTOMER SERVICE AGENT II X7VA 5636 FT Vacant 00015015 EX CUSTOMER SERVICE AGENT II X7VA 5636 FT Vacant 00015016 EX CUSTOMER SERVICE AGENT II X7VA 5636 FT Vacant 00015022 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Vacant 00015023 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Vacant 00015025 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Vacant 00015029 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Vacant 00015036 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Vacant 00015037 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Vacant 00015040 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Vacant 00015043 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Vacant 00015045 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Vacant 00015050 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Vacant 00015052 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Vacant 00015053 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Vacant 00015056 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Vacant 00015057 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Vacant 00015058 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Vacant 00015060 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Vacant Page 3 of 6 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 461 Position # Classification Title Class Code Org # FT/PT/PI* Current Status 00015062 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Vacant 00015063 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Vacant 00015064 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Vacant 00015065 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Vacant 00015066 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Vacant 00015067 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Vacant 00015070 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Vacant 00015073 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Vacant 00015078 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Vacant 00015079 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Vacant 00015081 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Vacant 00015084 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Vacant 00015085 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Vacant 00015087 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Vacant 00015091 EX CUSTOMER SERVICE AGENT I X7WD 5636 FT Vacant 00015093 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015094 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015097 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015098 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015099 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015100 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015101 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015102 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015103 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015104 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015105 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015106 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015107 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015108 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015109 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015110 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015111 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015112 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015113 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015114 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015115 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015117 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015118 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015120 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015121 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant Page 4 of 6 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 462 Position # Classification Title Class Code Org # FT/PT/PI* Current Status 00015122 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015123 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015124 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015125 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015126 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015127 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015128 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015129 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015130 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015131 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015132 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015133 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015134 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015135 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015136 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015137 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015139 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015140 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015141 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015142 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015143 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015144 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015145 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015146 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015147 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015148 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015150 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015151 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015153 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015154 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015155 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015156 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015157 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015158 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015159 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015161 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015162 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015163 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015164 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015165 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant Page 5 of 6 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 463 Position # Classification Title Class Code Org # FT/PT/PI* Current Status 00015166 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015167 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015168 EX CUSTOMER SERVICE AGENT I X7WD 5636 PI Vacant 00015179 EX CUSTOMER SVCS SUPERVISOR X7HE 5636 PI Vacant 00015180 EX CUSTOMER SVCS SUPERVISOR X7HE 5636 PI Vacant 00015181 EX CUSTOMER SVCS SUPERVISOR X7HE 5636 FT Vacant 00015183 EX CUSTOMER SVCS SUPERVISOR X7HE 5636 FT Vacant 00015186 EX CUSTOMER SVCS SUPERVISOR X7HE 5636 FT Vacant 00015187 EX CUSTOMER SVCS SUPERVISOR X7HE 5636 FT Vacant 00015585 SOC SVC STAFF DEV SPECIALIST-P X4S4 5636 FT Vacant * FT = Full-time, PT = Part-time, PI = Permanent Intermittent Page 6 of 6 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 464 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment & Human Services Department Director, or designee, to accept funding in the amount of $286,000 and execute an agreement, including an indemnification clause from Contra Costa County Office of Education for Quality Rating and Improvement System for the period July 1, 2016 through June 30, 2017. FISCAL IMPACT: 100% grant funding Contra Costa County Office of Education No County match BACKGROUND: The Department's Community Services Bureau (CSB) submitted a grant application to Contra Costa County Office of Education to receive funding to implement a Quality Rating System through stipends for the Ambrose, Balboa, Bayo Vista, Brookside, Contra Costa College, Crescent Park, George Miller - Concord, George Miller III - Richmond, Las Deltas, Lavonia Allen, Los Arboles, Los Nogales, Marsh Creek, Riverview and Verde childcare sites. Stipends will be used to fund professional growth training for staff to implement the Quality Rating and Improvement System program. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6304 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Jagjit Bhambra, Ressie Dayco, Cassandra Youngblood C. 44 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:October 18, 2016 Contra Costa County Subject:2016-17 Quality Rating and Improvement System (QRIS) grant October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 465 BACKGROUND: (CONT'D) The stipends are awarded to child care centers to improve the quality services through enhanced professional development for staff and updated, improved site materials. The stipends will be given out on a per classroom basis. The site supervisors, under the direction of Community Services Bureau Assistant Directors, will determine what specific site materials, such as play equipment or educational toys, will be purchased. Professional development stipends will be distributed to selected classrooms, not to individuals, to fund site-based training for classroom staff. Selection of site award is determined by which sites have NAEYC (National Association of Education of Young Children) and/or PMD (Preschool Makes a Difference) designations. The CSB Director will make final decisions regarding stipend allocations. Allocation will be based on site designation, size of center population, and professional learning needs as determined through assessment. CONSEQUENCE OF NEGATIVE ACTION: If not approved, the department will not receive funding to implement Quality Rating System components. CHILDREN'S IMPACT STATEMENT: The Community Services Bureau of the Employment & Human Services Department’s Early Head Start program supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. ATTACHMENTS Grant letter QRIS Agreement QRIS contract QRIS CSPP goals QRIS CSPP expenditures October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 466 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 467 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 468 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 469 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 470 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 471 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 472 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 473 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 474 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 475 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 476 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 477 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 478 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 479 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment & Human Services Director, or designee, to execute a contract, including modified indemnification language, with California Department of Community Services and Development to pay County an amount not to exceed $1,959,754 for Low Income Home Energy Assistance Programs for a term October 1, 2016 through December 31, 2017. FISCAL IMPACT: 100% Federal funds (CFDA # 93.568) passed through California Department of Community Services and Development County match: $0 State: 17B-3005 / CCC: 39-806-34 BACKGROUND: Contra Costa County has received funding from the State Department of Community Services and Development for 20 years wherein the county provides energy bill assistance payments and weatherization services to county residents APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB, 925-681-6304 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Jagjit Bhambra, Sam Mendoza, Cassandra Youngblood C. 53 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Date:October 18, 2016 Contra Costa County Subject:2017 Low Income Home Energy Assistance Program funding October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 480 BACKGROUND: (CONT'D) who are income-eligible to receive said services. The funding sources include Low Income Home Energy Assistance Program (LIHEAP), the Energy Crisis Intervention Program (ECIP), and the Department of Energy (DOE), the Low Income Weatherization Program (ILIWP) and the Toilet Retrofit Program (TRP). The Employment & Human Services Department (EHSD) partners with the county Department of Conservation and Development to provide energy saving home improvements to low-income families throughout unincorporated Contra Costa County, as well as the County’s nineteen cities. The energy savings measures may provide homes with hot water heaters, furnaces, refrigerators, microwaves, doors, windows, fluorescent light bulbs, weather stripping, ceiling fans, and attic insulation. Homes receive a blower door test (a diagnostic tool to locate and correct air infiltration), and homes with gas appliances receive a combustion appliance safety test that checks for carbon monoxide gas leakage. Homes with gas appliances are provided with a carbon monoxide alarm. This funding also includes the Home Energy Assistance Program (HEAP) where residents of the County can qualify for a credit on their energy bills. Both programs use income based eligibility. The income levels are based on the Federal Fiscal Year 2015 Poverty Guidelines. Once eligibility is determined, clients with no hot water, no heat, or are in danger of having their power shut off are served as emergencies. Service is then based on clients with the lowest income, highest energy burden and families with at least one resident who is considered vulnerable population. CONSEQUENCE OF NEGATIVE ACTION: If not approved, County may not receive funding to operate LIHEAP. CHILDREN'S IMPACT STATEMENT: The Employment & Human Services Department, Community Services Bureau energy program supports one Contra Costa County community outcome - Outcome #4: "Families that are Safe, Stable and Nurturing." This outcome is supported by the provision of home energy assistance to keep households warm in winter and to increase household energy efficiency. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 481 RECOMMENDATION(S): APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute an agreement with the City of Walnut Creek to pay the County an amount not to exceed $132,511 for the purpose of administering the City's Housing Rehabilitation Loan and Grant Program, for the period July 1, 2016 through June 30, 2017. FISCAL IMPACT: No fiscal impact to the General Fund. All funds are provided by the City of Walnut Creek. BACKGROUND: The County Department of Conservation and Development administers a housing rehabilitation loan and grant program through its Neighborhood Preservation Program (NPP). NPP offers grants and low-interest loans to low-income households who own and occupy their home. The recipients qualify for assistance under County guidelines and U.S. Department of Housing and Urban Development (HUD) regulations. The City of Walnut Creek wishes to enter into an agreement with the County to enable the County NPP to administer the City's Housing Rehabilitation Loan and Grant Program. The program offers loans and grants to homeowners who cannot obtain conventional financing. Funds are used to eliminate conditions that are detrimental to health and safety, and for repairs such as roofing, electrical, plumbing, mechanical, termite repairs, lead-based paint mitigation, disability access improvements, interior and exterior painting, and other necessary deferred maintenance repairs. The program promotes the stabilization and enhancement of older neighborhoods to encourage a sense of pride in the neighborhood. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kara Douglas, (925) 674-7880 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 56 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:October 18, 2016 Contra Costa County Subject:Agreement between Contra Costa County and the City of Walnut Creek for the Housing Rehabilitation Loan and Grant Program October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 482 BACKGROUND: (CONT'D) The City of Walnut Creek has Community Development Block Grant (CDBG) funds from HUD, and has approved and authorized the expenditure of $132,511 for this program. In order for the County to administer the program, the City of Walnut Creek and the County need to enter into the attached CDBG Housing Rehabilitation Loan Program Administration Agreement. The City of Walnut Creek will pay the County a minimum of $750 for each reviewed applicant, and up to 20 percent of the total loan or grant, as compensation for the services provided by the County to the City. The County has administered this program for the City of Walnut Creek for a number of years. The current proposal would extend that arrangement for an additional year. CONSEQUENCE OF NEGATIVE ACTION: If the Board of Supervisors does not approve the contract, the program will be delayed or canceled and the County will not receive the administrative fees that are earned through implementation of this program. ATTACHMENTS NPP Administrative Agreement with the City of Walnut Creek October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 483 1 CDBG HOUSING REHABILITATION LOAN AND GRANT PROGRAM ADMINISTRATION AGREEMENT This administration agreement (this “Agreement”) is dated as of August 18, 2016, and is between Contra Costa County, a political subdivision of the State of California (the “County”), and the City of Walnut Creek, a California municipal corporation (the “City”). RECITALS A. The City has received Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (“HUD”) pursuant to the provisions of Title I of the Housing and Community Development Act of 1974, as amended. B. The City has approved the use of One Hundred and Thirty Two Thousand Five Hundred and Eleven dollars ($132,511) in CDBG funds for a housing rehabilitation loan and grant program. The program will be directed to owner-occupied single- family residences in Walnut Creek. C. The City desires to have the County administer the City’s housing rehabilitation loan and grant program. The City is willing to pay the County for providing the services described in this Agreement. The parties therefore agree as follows: AGREEMENT 1. Term. Unless sooner terminated as provided in this Agreement, the term of this Agreement is from July 1, 2016 through June 30, 2017. 2. County Obligations. a. Intake and Review. The County will provide the following services related to the intake and review of loan and grant applications: i. Distribute loan and grant application forms to interested property owners. ii. Consult with property owners and provide information regarding CDBG requirements. iii. Review applications to determine each applicant’s loan and/or grant eligibility. To be eligible for a loan and/or grant of CDBG funds, applicants must meet the most current loan and/or grant and moderate-income guidelines established by HUD and the City for the CDBG program. Eligibility for a loan or grant of CDBG funds will be based on the criteria set forth in the Home Rehabilitation October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 484 2 Loan and Emergency Grant Program Policies and Guidelines (Exhibit A) attached hereto. iv. Confirm property is within the City of Walnut Creek, as shown in Exhibit B. v. Determine whether property complies with federal environmental requirements with respect to historic preservation, floodplain management, explosive and flammable operations and toxic chemical/radioactive materials. Provide information to the City to enable City to complete Appendix A of the HUD Environmental Rehabilitation Review Sheet. If applicable, advise the City of the need for consultation with the State Historic Preservation Officer (SHPO). Wait for environmental clearance from the City before proceeding with loan or grant application. vi. Approve loans to eligible applicants in any amount up to and including $65,000. Submit a copy of each approved loan application to the City, along with a copy of the executed promissory note and deed of trust. vii. Approve grants to eligible applicants up to $20,000. b. Loan Processing. If a loan and/or grant application is approved, the County will: i. Conduct initial inspection of properties of eligible applicants and prepare inspection reports. ii. Assist eligible applicants with securing contractual services to undertake eligible work, including preparing bid packages, noticing the availability of bid packages, reviewing bids received, and confirming the contractor and any subcontractors are not on the list of debarred, suspended, or ineligible contractors. The County may assist the applicant in choosing a contractor from the County’s courtesy list of contractors or may assist the applicant in choosing a contractor who has a license from the State Contractor’s Board and a business license from the City of Walnut Creek. iii. Assist eligible applicants with the preparation of loan/grant application documents. iv. If a loan is being made, prepare the loan documents between the homeowner and the City, under which the homeowner evidences its obligation to repay the loan through the execution of a promissory note, which note is secured by a deed of trust that names the City as the beneficiary. If a grant is made, prepare the grant documents between the homeowner and the City. v. Verify the contractor’s general liability, automobile liability and workers’ compensation insurance coverage prior to each project start date. Contractor’s general liability policy must list the County and the City as additional insureds. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 485 3 vi. Verify the contractor’s licenses including a business license from the City, and evaluation of contractor’s qualifications. For work exceeding $2,000, verify that the contractor has a license from the State Contractor’s Board. vii. Coordinate the signing of Rehabilitation Contract with selected Contractor, prior to initiation of work. Upon signature, homeowner will be provided an anticipated timeline and completion date for the work. viii. Perform periodic inspections to determine that work is being performed in accordance with the contract between the homeowner and the contractor. ix. Perform final inspection to determine that the work has been completed in accordance with the terms of the contract between the homeowner and the contractor. x. If work is performed in accordance with homeowner’s contract with the contractor during the term of the contract, with homeowner’s agreement, make progress payments to contractor. Progress payments are to be made by the County within 30 days following its receipt of a request from the contractor for payment in the form of a payment voucher. If work is completed in accordance with homeowner’s contract with the contractor, with the homeowner’s agreement, (i) accept the work and make the semi-final payment to contractor, and (ii) record the Notice of Completion. The semi-final payment is to be made by the County within 30 days following its receipt of a request from the contractor for payment in the form of a payment voucher. Make the final payment to the contractor 35 days after the date the Notice of Completion is recorded. c. Reporting. The County shall report annually in the online reporting system City Data Services on the number of applicants and loans signed, jobs completed, demographic data, race/ethnicity, income level, household type, etc., which report is due the 15th of the month following the end of program year. Backup documentation will include a detailed report identifying all loans and grants made with CDBG funds that are administered by the County under this Agreement. The report is to include the name of the homeowner, the address and parcel number of the improved property, the loan/grant amount, the term of the loan, if applicable, the type of work performed as a result of the loan/grant, and program demographic information. The report is to contain the name of each contractor, along with the contractor’s address and license number. d. Records. The County shall maintain all records required by the federal regulations specified in 24 CFR Part 570.506 that are pertinent to the activities to be funded under this Agreement. Such records are to include, but are not limited to: October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 486 4 i. Records providing a full description of each activity undertaken. ii. Records that establish the eligibility of activities. 3. City Obligations. The City is responsible for the following: a. Providing to the County funds sufficient for payment to the contractor. The City shall provide such funds to the County in periodic installments. Each payment is to be made upon receipt of a payment demand from the County, which will be made following a payment request from the contractor as described in Section 2.b.x above. b. Designing, printing and distributing all promotional literature relating to the program. The City will pay for all printing and other costs associated with the promotional literature. The City will advertise the program on the City website and in other ways in which it deems appropriate, and will bear the cost of doing so. c. Processing plans, issuing all necessary permits and issuing any relevant final occupancy permits through the City’s Building Division. All projects must conform to the City’s building codes. d. Determining whether a project meets the City’s building codes and taking any code enforcement action it deems necessary. e. Complying with any reporting requirements that may be required by applicable federal and state housing laws and community development laws. f. Receiving loan repayments from the homeowner and taking any necessary collection action on delinquent loans. 4. Compensation. The City shall pay the County for the services provided by the County to the City under this Agreement. The amount payable to the County for program administration under this Agreement may not exceed Thirty One Thousand Nine Hundred and Seventy Two Dollars ($31,972). The amount payable to the County will be calculated as follows: a. The City shall pay the County Seven Hundred Fifty Dollars ($750) for each loan/grant application processed under this Agreement, whether or not a loan or grant is actually funded. b. The City shall pay the County an additional Seven Hundred Fifty Dollars ($750) for each initial inspection made by the County under this Agreement, whether or not a loan or grant is actually funded. c. The City shall pay the County twenty percent (20%) of the loan or grant amount of each transaction funded, which amount includes the One Thousand Five Hundred Dollars ($1,500) paid to the County pursuant to subsections a. and b. of this Section 4. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 487 5 5. Invoices and Payment. The County shall invoice the City quarterly for amounts due under this Agreement. The City shall pay all amounts due to the County under this Agreement within thirty (30) days of receipt of an invoice. 6. Inspection of Work. It is understood that periodic review of the County's work under this Agreement may be necessary and the right to do so review is reserved by the City. The City will have access to any books, documents, papers and records of the County that are directly pertinent to the work performed under this Agreement, except for confidential attorney/client materials. If required by applicable federal and state housing laws or community development laws, the County agrees to have an annual audit of activities provided to the City under this Agreement. 7. Compliance with Federal Requirements. In carrying out the terms of this Agreement, the City and the County shall comply with all applicable CDBG program regulations as contained in 24 CFR Part 570.502 (A) and Subpart K, except the City is responsible for initiation and completion of environmental review. In addition, the County agrees to comply with the following: a. CDBG regulations governing the eligibility of fair housing activities as contained in 254 CFR 570.904. b. The attachments as listed below of the Uniform Administrative Requirements for Grants and Cooperative Agreements to state and local governments (24 CFR Part 85), as applicable, including: i. Section 85.3, Definitions. ii. Section 85.6, Additions and exceptions. iii. Section 85.12, Special grant or subgrant conditions for “high-risk” grantees. iv. Section 85.20, Standards for financial management systems, except paragraph (a). v. Section 85.21, Payment, except as modified by Sec.570.513. vi. Section 85.22, Allowable costs. vii. Section 85.26, Non-Federal audit viii. Section 85.32, Equipment, except in all cases in which the equipment is sold, the proceeds are program income. ix. Section 85.33, Supplies. x. Section 85.34, Copyrights. xi. Section 85.35, Subawards to debarred and suspended parties. xii. Section 85.36, Procurement, except paragraph (a); xiii. Section 85.37, Subgrants xiv. Section 85.40, Monitoring and reporting program performance, except paragraphs (b) through (d) and paragraph (f). xv. Section 85.41, Financial reporting, except paragraphs (a), (b), and (e). xvi. Section 85.42, Retention and access requirements for records. xvii. Section 85.43, Enforcement. xviii. Section 85.44, Termination for convenience. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 488 6 xix. Section 85.51, Later disallowances and adjustments. xx. Section 85.52, Collection of amounts due. c. OMB Circular No. A-87, which relates to cost principles for state, local and Indian Tribal Governments. d. OMB Circular No. A-128, which relates to audits of states, local governments, and non- profit organizations. e. Public Law 88-352, which refers to Title VI of the Civil Rights Act of 1964, “Affirmative Action Program,” which provides that no person in the United States shall on the ground of race, color or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. The County agrees that it shall be committed to carry out pursuant to the City’s specifications an Affirmative Action Program in keeping with the principles as provided in President’s Executive Order 11246 of September 24, 1965, and as subsequently amended. The County shall submit a plan for an Affirmative Action Program upon the request of the City. f. Public Law 90-284, which refers to the Fair Housing Act, which states that it is the policy of the United States to provide, within constitutional limitations, for fair housing throughout the United States and prohibits any person from discriminating in the sale or rental of housing, the financing of housing, or the provision of brokerage services, including otherwise making unavailable or denying a dwelling to any person, because of race, color, religion, sex, national origin, handicap or familial status and which requires that all programs and activities related to housing and community development be administered in a manner to affirmatively further the policies of the Fair Housing Act. g. Section 109 of Title I of the Housing and Community Development Act of 1974, which states that no person in the United States shall on the ground of race, color, national origin or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with Community Development funds made available pursuant to this act. h. Section 504 of the Rehabilitation Act of 1973, as amended, which states that no otherwise qualified handicapped individual in the Unites States shall, solely by reason of his/her handicap, be excluded from participation in, be denied the benefits of, or be discriminated against under any program or activity receiving Federal financial assistance. i. Age Discrimination Act of 1975, as amended, which states that no persons in the United States shall, on the basis of age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. j. Section 3 of the Housing and Urban Development Act of 1968, which states the work to be performed under this contract is a project assisted under a program providing direct October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 489 7 federal financial assistance from HUD and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701. Section 3 requires that to the greatest extent feasible, opportunities for training and employment be given to lower-income persons within the unit of local government or the metropolitan area in which the project is located, and that contracts for work in connection with the project be awarded to eligible business concerns which are located in, or owned in substantial part by, persons residing in the same metropolitan area as the project. k. Conflict of interest regulations as contained in 24 CFR 570.611, which require, among other things, that except for approved eligible administrative or personnel costs, no person who is an employee, agent, consultant or officer of the County may obtain a personal or financial interest or benefit from the activity under this Agreement, or have an interest in any contract, subcontract, or agreement with respect thereto, or the proceeds thereunder, either for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter. Upon written request of the County, the City may request the U.S. Department of Housing and Urban development to grant an exception to the foregoing requirement on a case-by-case basis in accordance with 24 CFR 570.611 (d). l. The County will use its best efforts to afford minority and women-owned business enterprises the maximum practicable opportunity to participate in the performance of this contract. As used in this contract the term ‘minority and women-owned business enterprises” means businesses that are at least fifty-one (51) percent owned and controlled by minority group members or women. For the purpose of this definition, minority group members are African-Americans, Spanish-speaking, Spanish surnamed or Spanish heritage Americans, Asian-Americans, and American Indians. The City may rely on written representations by the County regarding their status as a minority and female business enterprise in lieu of an independent investigation. m. The County agrees to comply with the requirements of the Secretary of Labor in accordance with the Davis-Bacon Act as amended, the provisions of Contract Work Hours, and Safety Standards Act, the Copeland (Anti-Kickback) Act (40 U.S.C.276, 327- 333) and all other applicable federal, state and local laws and regulations pertaining to labor standards insofar as those acts apply to the performance of this contract. The County shall maintain documentation that demonstrates compliance with hour and wage requirements of this section. Such documentation is to be made available to the City for review upon request. The County agrees that, except with respect to the rehabilitation or construction of residential property designed for residential use for less than eight households, all contractors engaged under contracts in excess of $2,000 for construction, renovation or repair of any building or work financed in whole or in part with assistance provided under this contract, shall comply with Federal requirements pertaining to such contracts and with the applicable requirements of the regulations of the Department of Labor, under 29 CFR Parts 1, 3, 5, and 7 governing the payment of wages and ratio of apprentices and trainees to journeymen; provided, that if wage rates higher than those October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 490 8 required under the regulations are imposed by the state or local law, nothing hereunder is intended to relieve the County of its obligation, if any, to require payment of the higher wage. The County shall cause or require to be inserted in full, in all such contracts subject to such regulations, provisions meeting the requirement of this paragraph, for such contracts in excess of $10,000. n. The County agrees that any construction or rehabilitation structures with assistance provided under this Agreement shall be subject to HUD Lead Based Paint Regulations at 24 CFR Part 35, and in particular Sub-part (B) thereof. o. Equal Employment Opportunity. All contracts shall contain a provision requiring compliance with E.O. 11246, “Equal Employment Opportunity,” as amended by E.O. 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and as supplemented by regulation at 41 CFR Part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” p. Copeland “Anti-Kickback” Act (18 U.S.C. 276C). All contracts and subgrants in excess of $2,000 for construction or repair awarded by recipients and subrecipients shall include a provision for compliance with the Copeland “Anti-Kickback” Act (18 U.S.C. 874) as supplemented by Department of Labor regulations (29 CFR Part 3 “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or In Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient shall be prohibited from inducing by any means, any person employed in the construction, completion, or repair of public works, to give up any part of the compensation to which he is otherwise entitled. The recipient shall report all suspected or reported violations to the Federal awarding agency. q. Clean Air Act (42 U.S.C. 7401 et. seq.) and the Federal Water Pollution Control Act (33 U.S.C. 1251 et. seq.), as amended. Contracts and subgrants of amounts in excess of $100,000 shall contain a provision that requires the recipient to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401 et. seq.) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251 et. seq.). Violations shall be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). r. Debarment and Suspension (E.O. 12549 and 12689). No contract shall be made to parties listed on the General Services Administration’s List of Parties Excluded from Federal Procurement or Nonprocurement Programs in accordance with E.O. 12549 and 12689, “Debarment and Suspension.” This list contains the names of parties debarred, suspended or otherwise excluded by agencies, and contractors declared ineligible under statutory or regulatory authority other than E.O. 12549. Contractors with awards that exceed the purchase threshold shall provide the required certification regarding its exclusion status and that of its principal employees. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 491 9 s. The County agrees that funds provided under this Agreement will not be utilized for religious activities, to promote religious interests, or for the benefit of a religious organization in accordance with the federal regulations specified in 24 CFR 570.200(j) t. The County agrees that no funds provided, nor personnel employed under this Agreement, will in any way or to any extent be engaged in the conduct of political activities in violation of Chapter 15 of Title V United States Code. 8. Certification. In accordance with 31 U.S.C. § 1352, the undersigned certifies, to the best of his or her knowledge and belief, that: a. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement. b. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, and officer or employee or Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. c. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that agency shall certify and disclose accordingly. d. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31 of the U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 9. Termination. If budget adjustments by the Federal Government, affect the funds available to the City to carry out its housing rehabilitation loan and grant program, this Agreement is subject to amendment pursuant to Section 10 below; provided, however, if the Federal funding for this Agreement ceases entirely, this Agreement will automatically terminate, except with regard to (i) any outstanding payments owed to contractors per Section 2.b.x above, and (ii) the indemnification obligations set forth in Section 11 below. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 492 10 This Agreement may be terminated by the County or the City upon ninety (90) days’ written notice. Upon termination of this Agreement, the City shall pay to the County all amounts due, or previously due, to the County at the time of termination. 10. Amendments. If Federal or State regulations, laws, funding requirements or funding amounts (short of complete cessation of Federal funding) applicable to the subject of this Agreement are adopted or revised during the term of this Agreement, this Agreement will be deemed amended, as necessary, to assure conformance with such Federal and State requirements. Subject to the preceding sentence, modifications to this Agreement may only be effected by a written amendment signed by the parties. 11. Indemnification. The City agrees to indemnify and hold harmless the County and its officers and employees for the City’s share of any and all claims, costs and liability, including attorneys fees, for any damage, injury or death of or to any person or the property of any person arising out of the willful misconduct or the sole or active negligent acts, errors or omissions of the City in the City’s performance under this Agreement. The County agrees to indemnify and hold harmless the City and its officers and employees for the County’s share of any and all claims, costs and liability, including attorneys fees, for any damage, injury or death of or to any person or the property of any person arising out of the willful misconduct or the negligent acts, errors or omissions of the County in the County’s performance under this Agreement. 12. Third Parties. Nothing in this Agreement is intended, and may not be construed, to create rights inuring to the benefit of third parties. 13. Remedies. The sole remedy for violation of this Agreement is the specific performance of this Agreement. The County and City waive their respective rights to trial by jury of any claim or cause of action arising out of this Agreement. The County and City have no liability for damages to one another or to any person or entity resulting from any violation of this Agreement. 14. Notice. All correspondence regarding this Agreement, including invoices, payments, and notices, is to be delivered by deposit in the United States mail, postage prepaid, and directed to the following persons at the following addresses: COUNTY: Kara Douglas, Assistant Deputy Director Contra Costa County Department of Conservation & Development 30 Muir Road Martinez, CA 94553 CITY: Margot Ernst, Housing Analyst October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 493 11 City of Walnut Creek - CDD 1666 North Main Street Walnut Creek, CA 94596 15. Construction. The section headings and captions of this Agreement are, and the arrangement of this instrument is, for the sole convenience of the parties to this Agreement. The section headings, captions and arrangement of this instrument do not in any way affect, limit, amplify or modify the terms and provisions of this Agreement. This Agreement may not be construed as if it had been prepared by one of the parties, but rather as if both parties have prepared it. The parties to this Agreement and their counsel have read and reviewed this Agreement and agree that any rule of construction to the effect that ambiguities are to be resolved against the drafting party does not apply to the interpretation of this Agreement. The Recitals are, and are to be enforceable as, a part of this Agreement. 16. Severability. If any term or provision of this Agreement is, to any extent, held invalid or unenforceable, the remainder of this Agreement will not be affected. 17. Authorizations Obtained. The person executing this Agreement on behalf of the City represents that he or she has the requisite legal authority to enter into this Agreement on behalf of the City and to bind the City to the terms of this Agreement. The person executing this Agreement on behalf of the County represents that he or she has the requisite legal authority to enter into this Agreement on behalf of the County and to bind the County to the terms of this Agreement. [Remainder of Page Intentionally Blank] October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 494 12 18. Entire Agreement. This Agreement contains the entire agreement between the parties and all prior understandings or agreements, oral or written, regarding this matter are superseded. CONTRA COSTA COUNTY CITY OF WALNUT CREEK By: ____________________________ By: __________________________ John Kopchik, Ken Nordhoff, Director, Department of City Manager Conservation and Development APPROVED AS TO FORM: APPROVED AS TO FORM: Sharon L. Anderson, County Counsel By: _____________________________ By: __________________________ Kathleen Andrus City Attorney Deputy County Counsel October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 495 Exhibit A City of Walnut Creek Home Rehabilitation Loan and Emergency Grant Program Policies and Guidelines Updated August 2016 I. INTRODUCTION A. This document sets forth policies for owner-occupied residential rehabilitation financial assistance in the form of low interest loans, and grants, for the City of Walnut Creek’s Home Rehabilitation Loan and Emergency Grant (Home Rehab) Program. B. The program is available throughout incorporated limits of the City of Walnut Creek. II. OBJECTIVES AND PRIORITIES A. Primary Objective The primary objective of the Walnut Creek Home Rehab program is to provide low interest loans and emergency grants to low- and moderate-income Walnut Creek homeowners for the purpose of improving their homes. Consistent with CDBG provisions, the program maintains viable communities by providing decent housing and a suitable living environment in the community, principally for persons of low and moderate income. B. Specific Objectives 1. Eliminate conditions that are detrimental to health, safety and public welfare by rehabilitating housing that is in need of safety repairs, accessibility enhancements, and building code compliance repairs. 2. Stabilize and enhance older neighborhoods to encourage future investment from the private sector and from other public funds and programs. 3. Encourage resource conservation by funding energy efficiency upgrades. To attain these objectives, the City has developed a financial assistance program consisting of low-interest loans and grants. The loans and grants must be used to rehabilitate owner-occupied homes. Eligibility for loans is based on household income, ability to service an additional monthly housing payment, and home equity. Grants are limited to emergency repair work. As a condition of receiving a loan or grant, a homeowner must agree to allow the County (under contract to the City) to enter and inspect the premises to determine October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 496 City of Walnut Creek Home Rehabilitation Loan and Emergency Grant Program Policies and Guidelines Updated August 2016 Page 2 of 5 whether the rehabilitation work complies with building, housing and safety codes, the purposes off the grant program and the approved application. Once a homeowner receives a loan or grant commitment, the homeowner must enter into a contract with an independent contractor to complete the rehabilitation project. The City of Walnut Creek and the County Neighborhood Preservation Program is not a party to these contracts. Building permits and City inspections for the work will be required. C. Priorities for Award of Loans and Grants It is the intent of this program that each applicant household first be evaluated for eligibility under the loan component of the program, and second for a grant. The program intends to maximize the use of loans in order to establish a revolving fund for future program years. The origination of a combination of an interest bearing loan and a grant is permissible under these policies. In all cases, if the household qualifies for a conventional market rate loan, it is not eligible for either a loan or grant. Applications will be evaluated and processed by County staff as they are received, based on the eligibility criteria and requirements stated in the following sections of these guidelines. The evaluation will consist of an initial determination of the eligibility of the applicant followed by a determination of the needed repairs of the structure. Financial assistance will be awarded to applicants in the order in which their complete application materials are compiled for eligibility determination. III. GENERAL PROPERTY REQUIREMENTS AND APPLICANT ELIGIBLITY A. General Property Requirements Owner-occupied single family residences and condominiums will be eligible for rehabilitation loan or grant assistance, if the property meets these requirements: 1. Is in need of repairs to: a) eliminate conditions that are detrimental to health, safety and public welfare; b) enhance accessibility; c) comply with building code; and/or d) improve energy efficiency; and 2. Has no conditions that cannot be mitigated pursuant to the National Environment Policy Act (24 CFR part 58) and Section 202(a) of the Flood Disaster Protection Act of 1973. B. Applicant Eligibility An eligible applicant is one who: 1. Is an owner-occupant of a single-family home or condominium in need of the repairs listed in Section IV.B; and 2. Is a member of a household with a low (up to 80% area median income [AMI]) or moderate income (between 80 and 120% AMI), depending on the October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 497 City of Walnut Creek Home Rehabilitation Loan and Emergency Grant Program Policies and Guidelines Updated August 2016 Page 3 of 5 funding source (CDBG up to 80% AMI, other funding sources up to 120% AMI) and type of assistance (grants are restricted to 80% and bel ow, loans up to 120% AMI). IV. ELIGIBLE IMPROVEMENTS Work and items of repair eligible under the program are to be completed as availabl e funds allow, in the following order of priority: A. To make repairs and improvements necessary to the structure to correct health and safety hazards; B. To make other repairs and improvements as necessary, including the following: 1. Property maintenance; 2. Energy efficiency; 3. Removal or architectural barriers for the disabled; 4. Physical modifications designed to improve the mobility of handicapped or elderly persons; 5. Improvements to conform to code standards applicable to an existing residential structure to ensure safe, decent, and sanitary housing; 6. Other common repairs including (but not limited to) new roofs and gutters, insulation, central heating, kitchen and bath remodels, electrical and plumbing upgrades, painting, ramps, and grab bars. V. REHABILITATION LOAN AMOUNTS, TERM, AND SECURITY A. Loan Amounts 1. The maximum amount for a rehabilitation loan shall not exceed $65,000. 2. The maximum amount for a grant shall not exceed $20,000. 3. The rehabilitation loan, plus existing indebtedness against the property, shall not exceed 85 percent of the appraised, after-improvement, value of the property at the time the loan is approved. B. Interest Rates The rehabilitation loans are deferred loans subject to 1% simple interest. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 498 City of Walnut Creek Home Rehabilitation Loan and Emergency Grant Program Policies and Guidelines Updated August 2016 Page 4 of 5 C. Security Requirements Loans must be secured by a Deed of Trust, which secures the Promissory Note. D. Loan Terms 1. Loans may be pre-paid in part or in whole at any time and without any penalty. 2. The term is 20 years. 3. Loans are due and payable upon sale or transfer of the property. 4. Transfers that may not require repayment of the loan (with City approval) include the following: a. Transfer to an existing spouse or domestic partner who is also an obligor under the note, b. Transfer to a spouse or domestic partner where the spouse or domestic partner becomes the co-owner of the Property, c. Transfer between spouses as part of a marriage dissolution proceeding, d. Transfer to an existing spouse, domestic partner, or child of borrower by devise or inheritance following the death of borrower, or e. Transfer by borrower into an inter vivos trust in which borrower is the beneficiary. VI. HOUSING REHABILITATION and LEAD-BASED PAINT HAZARD CONTROL GRANTS A. Introduction Rehabilitation grants are limited to correcting items that pose urgent health and safety threats, improving accessibility, or improving energy efficiency. Grants may not be used for general repairs or improvements. C. Grant Amounts The maximum rehabilitation and lead-based paint control grant amount is $20,000. VII. ADMINISTRATION Implementation and administration of the Walnut Creek Home Rehabilitation Loan Program is the responsibility of the Contra Costa County Neighborhood Preservation Program, with assistance from the City of Walnut Creek Housing Program. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 499 City of Walnut Creek Home Rehabilitation Loan and Emergency Grant Program Policies and Guidelines Updated August 2016 Page 5 of 5 Year 2016 Income Limits Household Size 80% of AMI 1 Person $ 52,650 2 Person $ 60,150 3 Person $ 67,650 4 Person $ 75,150 5 Person $ 81,200 6 Person $ 87,200 7 Person $ 93,200 8 Person $ 99,200 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 500 Exhibit B City of Walnut Creek Street Directory October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 501 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 502 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 503 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 504 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 505 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 506 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 507 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 508 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 509 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 510 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 511 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 512 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 513 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 514 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 515 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 516 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 517 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 518 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 519 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 520 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 521 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 522 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 523 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 524 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 525 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 526 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 527 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 528 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 529 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 530 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 531 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 532 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 533 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 534 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 535 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 536 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 537 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 538 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 539 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 540 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 541 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 542 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 543 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 544 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 545 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 546 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 547 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 548 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 549 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 550 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 551 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 552 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 553 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 554 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 555 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 556 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 557 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 558 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 559 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 560 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 561 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 562 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 563 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute on behalf of the County Amendment Agreement #29-391-15 (State #13-20958, A-1) with the California Department of Public Health, Office of AIDS, effective July 1, 2016 to update the HIPAA Business Associate Exhibit and extend the termination date from December 31, 2016 to December 31, 2017, for continuation of the AIDS Medi-Cal Waiver Program. FISCAL IMPACT: No change in the payment to County, not exceed $13,209 per client per calendar year. Payment is provided for specific services at established Medi-Cal rates. The total funded amount will be determined by the number of "slots" awarded and services provided. (No county match required) BACKGROUND: The Department's Public Health Division, AIDS Program staff is experienced in providing case management services for people with HIV Disease. The AIDS Medi-Cal Waiver Program goals are to lessen the financial cost of care which, for people with AIDS and AIDS related Complex (ARC), are historically driven by hospitaliza-tions and other institution-based care, and APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Wendel Brunner, MD, 313-6712 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Tasha Scott, M Wilhelm C. 59 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:October 18, 2016 Contra Costa County Subject:Amendment Agreement #29-391-15 with the California Department of Public Health Office of AIDS October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 564 BACKGROUND: (CONT'D) to provide the most humane and appropriate levels of care in the most appropriate setting for the client. Participation in the program allows the Department's AIDS Program to offer case managed home and community-based care to a greater number of clients in the County. On April 1, 2014, the Board of Supervisors approved Agreement #29-391-14 with the State will allow County’s Public Health Division to provide direct home health care services to AIDS Medi-Cal Waiver Program clients through December 31, 2016, including agreeing to mutually indemnify. Approval of Amendment Agreement #29-391-15 will allow the Contractor to continue providing AIDS Medi-Cal Waiver Program services, through December 31, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this Amendment Agreement is not approved, County will not be able to provide AIDS Medi-Cal waiver Program services for an additional year. CHILDREN'S IMPACT STATEMENT: Not applicable. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 565 RECOMMENDATION(S): Approve and authorize the Health Services Department to submit an Application #28-364 for the Whole Person Care (WPC) Medi-Cal Waiver Pilot Program and authorize the Health Services Director or his designee to execute the subsequent Agreement #28-364-1 with State Department of Health Care Services, subject to approval as to form by County Counsel. FISCAL IMPACT: The pilot program will provide $20 million net annually over a five year period to lead entities for identifying high cost Medi-Cal utilizers that may benefit from the development and provision of low cost alternative services. BACKGROUND: The application for the Medi-Cal Waiver pilot program has been submitted and State/CMS approval is imminent. Whole Person Care (WPC) lead entities that are approved to move forward and implement must indicate formal acceptance within 10 calendar days. Terms and Conditions of the Medi-Cal 2020 Demonstration Waiver requires the lead entity to formally APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: William Walker, MD, 957-5403 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Tasha Scott, M Wilhelm C. 58 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:October 18, 2016 Contra Costa County Subject:Application #28-364 and Agreement #28-364-1 for the Whole Person Care Medi-Cal Waiver Pilot Program October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 566 BACKGROUND: (CONT'D) accept or decline approval of the application. The California Department of Health Care Services (DHCS) anticipates notifying lead entities of application approval no later than October 24, 2016, and recommends that lead entities obtain delegation authority for signature from the governing board/board of supervisors prior to that date. DHCS will provide the WPC agreement with the approval letter. The approved WPC pilot application will become the agreement between DHCS and the WPC lead entity with supplementary terms and provisions. The authorized signatory must be duly authorized in a resolution by the governing board as having authority to sign on behalf of the lead entity and designated to enter into the agreement on behalf of the lead entity. To insure a timely response, the Department is requesting Board approval to sign the boiler plate State contract to indicate formal acceptance of the application, pending County Counsel approval. CONSEQUENCE OF NEGATIVE ACTION: Failure to sign the acceptance letter within 10 calendar days will result in a net revenue loss of $20 million annually over a five year period. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 567 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Interagency Agreement #28-682-14 with Mt. Diablo Unified School District, to pay County an amount not to exceed $8,000, for the Tuberculosis (TB) Testing Program for Mt. Diablo Unified School District (MDUSD) employees, for the period from September 1, 2016 through June 30, 2017. FISCAL IMPACT: Approval of this Interagency Agreement will result in a total payment to the County not to exceed $8,000. No County match required. BACKGROUND: In the past, MDUSD employees received vouchers to be used for TB testing at Public Health Clinics. Employees experienced extremely long waits to redeem their vouchers for testing and subsequent reading. In an effort to provide better services, MDUSD and Contra Costa Health Services, Public Health Clinic Services have coordinated services to provide TB testing and reading at one MDUSD facility. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: DANIEL PEDDYCORD 313-6712 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D Morgan, M Wilhelm C. 48 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:October 18, 2016 Contra Costa County Subject:Approval of Interagency Agreement #28-682-14 with Mt. Diablo Unified School District October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 568 BACKGROUND: (CONT'D) Under Interagency Agreement #28-682-14, Mt. Diablo Unified School District will pay the County a total of $8,000, to provide TB testing and reading services for MDUSD employees, through June 30, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this agreement is not approved, County will not be able to provide TB testing services to Contractor’s employees. CHILDREN'S IMPACT STATEMENT: Not applicable. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 569 RECOMMENDATION(S): ADOPT Resolution No. 2016/558 to authorize and direct the Conservation and Development Director, or designee, to: SUBMIT to the California Department of Housing and Community Development (HCD), the Housing Related Parks (HRP) Program Application Package for the 2015 Designated Program Year to obtain grant funding in an amount not to exceed $165,000; and 1. EXECUTE a Standard Agreement with HCD in an amount not to exceed $165,000, and any and all other documents required or deemed necessary or appropriate to secure the HRP Program Grant from HCD. 2. FISCAL IMPACT: No impact to the County General Fund. All project costs will be funded by revenue from grant funds from California Department of Housing and Community Development's Housing Related Parks Program. BACKGROUND: In October 2015, California Department of Housing and Community Development (HCD) released a notification of funding availability (NOFA) for $35 million in grant funding under its Housing-Related Parks (HRP) Program. On February 9, 2015, the Board of Supervisors adopted Resolution No. 2016/69 to authorize and direct the Conservation and Development Director, or designee, to: APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kristine Solseng (925) 674-7809 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 51 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:October 18, 2016 Contra Costa County Subject:Authorization to apply for California Department of Housing and Community Developments' Housing Related Parks Program grant funds October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 570 BACKGROUND: (CONT'D) > "SUBMIT to the California Department of Housing and Community Development (HCD), the Housing Related Parks (HRP) Program Application Package for the 2015 Designated Program Year in an amount not to exceed $158,400; and EXECUTE a Standard Agreement with HCD in an amount not to exceed $158,400, and any and all other documents required or deemed necessary or appropriate to secure the HRP Program Grant from HCD." The Department of Conservation and Development was notified that the grant applications were approved in the amount of $162,675 which exceeds the $158,400 previously approved. The increased amount is due to the County receiving a Regional Housing Need Allocation (RHNA) bonus of $4,275. RHNA bonus was given to jurisdictions that have made significant progress in permitting the housing needed to meet the overall RHNA for the current planning period for the jurisdiction. To qualify for the RHNA bonus, eligible jurisdictions had to meet a target percentage as established by the HCD, of their overall RHNA, by the end of the Designated Program Year. The new resolution language provides for a grant amount not to exceed $165,000 to accommodate the actual grant award. The HRP program is funded through the passage of Proposition 1C (the Housing and Emergency Shelter Trust Fund Act of 2006) which creates an incentive for local governments to build affordable housing by providing the reward of grant funds to meet the need for park facilities in their communities. The grant funds are available on a noncompetitive basis with the award determined by a formula consisting of the number of bedrooms constructed and affordable units available plus bonus funds awarded based on location of the housing units, location of proposed project, and implementation of the jurisdictions Housing Element. Eligible units must be in unincorporated Contra Costa County and have building permits issued between 2010 and 2015. Based on the formula provided by HCD the County is eligible for an estimated $162,675, based on the development of the following affordable housing projects. Eligible HRP Program Affordable Housing Development Project Community Units Bedrooms El Rincon Bay Point 9 27 Scattered Sites Bay Point 2 6 Muir Ridge Pacheco 12 39 Proposed Parks The proposed projects are located in the communities where the housing is located and include trail improvements along the Bay Point Regional Trail Shoreline (approximately $79,000) and improvements to the Las Juntas Elementary School district play field in Pacheco (approximately $86,000). Projects were identified using information gathered by staff in developing the expenditure plan for Measure WW local park funds. If awarded, the Department of Conservation and Development will seek subsequent Board approval to enter into agreements with East Bay Regional Park District (EBRPD) and Martinez Unified School District (MUSD) to implement the grant funding. CONSEQUENCE OF NEGATIVE ACTION: Without Board approval, the Conservation and Development Director, or designee, will not enter into a Standard Agreement with HSD and would not be eligible to receive the HRPP grant funds. CHILDREN'S IMPACT STATEMENT: The proposed project will support the following community outcomes established in the Children's Report Card: October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 571 The proposed project will support the following community outcomes established in the Children's Report Card: 1) Children and youth are healthy and preparing for a productive adulthood; 2) Families are safe, stable, and nurturing; 3) Communities are safe and provide a high quality of life for children and families. AGENDA ATTACHMENTS Resolution No. 2016/558 MINUTES ATTACHMENTS Signed Resolution No. 2016/558 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 572 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 10/18/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/558 RESOLUTION OF THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY AUTHORIZING APPLICATION FOR HOUSING RELATED PARKS GRANT WHEREAS the State of California, Department of Housing and Community Development (Department) has issued a Notice of Funding Availability dated October 26, 2015 (NOFA), under its Housing-Related Parks (HRP) Program, and WHEREAS, the Contra Costa County Department of Conservation and Development (the Applicant) desires to apply for a HRP Program grant and submit the 2015 Designated Program Year Application Package released by the Department for the HRP Program, and WHEREAS the Department is authorized to approve funding allocations for the HRP Program, subject to the terms and conditions of the NOFA, Program Guidelines, Application Package, and Standard Agreement. NOW, THEREFORE, BE IT RESOLVED THAT, the Applicant is hereby authorized and directed to apply for and submit to the Department the HRP Program Application Package released November 2015 for the 2015 Designated Program Year in an amount not to exceed $165,000. If the application is approved, the Applicant is hereby authorized and directed to enter into, execute, and deliver a State of California Standard Agreement (Standard Agreement) in an amount not to exceed $165,000, and any and all other documents required or deemed necessary or appropriate to secure the HRP Program Grant from the Department, and all amendments thereto (collectively, the “HRP Grant Documents”), and BE IT FURTHER RESOLVED THAT the Applicant shall be subject to the terms and conditions as specified in the Standard Agreement. Funds are to be used for allowable capital asset project expenditures to be identified in Exhibit A of the Standard Agreement. The application in full is incorporated as part of the Standard Agreement. Any and all activities funded, information provided, and timelines represented in the application are enforceable through the Standard Agreement. Applicant hereby agrees to use the funds for eligible capital asset(s) in the manner presented in the application as approved by the Department and in accordance with the NOFA and Program Guidelines and Application Package, and BE IT FURTHER RESOLVED THAT the Conservation and Development Director is authorized to execute in the name of Applicant the HRP Program Application Package and the HRP Grant Documents as required by the Department for participation in the HRP Program. Contact: Kristine Solseng (925) 674-7809 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: 5 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 573 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 574 RECOMMENDATION(S): ADOPT Resolution No. 2016/557 authorizing the Sheriff-Coroner, or designee, to apply and accept the California Board of State & Community Corrections, FY 2016-2018 Strengthening Law Enforcement and Community Corrections Grant in an initial amount of $600,000 for support of a proposed two-year program designed to collaborate with non-profit organizations and community members to develop strategies in neighborhoods disproportionately affected by poverty, crime, at-risk or vulnerable populations, and general quality of life issues. FISCAL IMPACT: $600,000, 100% State funds, 20% County match, 30% pass through to community partner(s), and required set-aside funds of 5% or not less than $20,000 allotted for Local Evaluation Plan and related data collection. BACKGROUND: The Strengthening Law Enforcement and Community Relations Grant is intended to fund collaborative law enforcement-community partnerships that aim to improve, strengthen, establish or reestablish positive and meaningful relationships between law enforcement and the communities they serve. The Office of the Sheriff is proposing to work in partnership with the YMCA of the APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sandra Brown 925-335-1553 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 49 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:October 18, 2016 Contra Costa County Subject:Board of State & Community Corrections Grant October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 575 BACKGROUND: (CONT'D) USA, Housing Authority of Contra Costa County, the Head Start Program, LifeLong Medical, John Swett Unified School District, and the Bayo Vista Resident Council to address current and emerging issues impacting at-risk youth in the Bayo Vista Housing Development in the city of Rodeo. The main goal of our proposal is to promote public trust and reaffirm our guardianship role within the Bayo Vista community. A heightened focus will be placed on the issues of poverty, education, delinquency, health, and public safety and facilitating an achievable path for betterment through collaboration, positive interaction, creative programming, and successful resource allocation. The grant period for these funds is July 1, 2016 through the end of the grant funding and grantees have two years to spend funds. The maximum allowable grant amount is $600,000 for individual agencies with a 20% local match, 30% pass-through to designated partners and 5% allocation for data collection and evaluation. The local match obligation can be met through cash or in-kind matching funds, or combination of both. The Office of the Sheriff is seeking $600,000 in funding to assign a full-time deputy to the Bayo Vista Housing Development for the first year and a half-time funded deputy for the second year to oversee and coordinate the program. Additional funding (30%) will be provided to our non-profit counterparts, and remaining funding used for associated resources/materials specific to the program. CONSEQUENCE OF NEGATIVE ACTION: A decision not to pursue grant funding would preclude the Office of the Sheriff’s efforts to develop a more comprehensive service delivery model and enhanced outreach to the Bayo Vista community. CHILDREN'S IMPACT STATEMENT: The loss of needed services for at-risk youth residing in the Bayo Vista Housing Development. ATTACHMENTS Resolution No. 2016/557 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 576 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 10/18/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/557 IN THE MATTER OF : Applying for and Accepting the FY 2016/2018 State of California Board of State and Community Corrections Strengthening Law Enforcement and Community Relations Grant. WHEREAS, the County of Contra Costa desires to participate in the Strengthening Law Enforcement and Community Relations Grant Program administered by the Board of State and Community Corrections (hereafter referred to as BSCC). NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors: Authorizes the Sheriff-Coroner, Undersheriff or the Sheriff's Chief of Management Services, be authorized on behalf of the Board of Supervisors to submit the grant proposal for this funding and sign the Grant Agreement with the BSCC, including any amendments thereof; BE IT FURTHER RESOLVED, that grant funds received hereunder shall not be used to supplant expenditures controlled by this body; BE IT FURTHER RESOLVED, that the County agrees to abide by the terms and conditions of the Grant Agreement as set forth by the BSCC; BE IT FURTHER RESOLVED, that this Resolution supersedes Resolution No. 2016/469 adopted previously by the Board of Supervisors. Passed, approved, and adopted by the Board of Supervisors of Contra Costa County in a meeting thereof held on October 18, 2016 by the following: Contact: Sandra Brown 925-335-1553 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: 5 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 577 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a funding agreement with the Bay Area Air Quality Management District for the "Charge!" grant program to install electric vehicle charging stations at various County buildings, Martinez area. (DISTRICT V) FISCAL IMPACT: The estimated total project cost is $66,000. Funding: 25% BAAQMD Grant, 30% Measure J, 24% Gas Tax, and 21% Fleet Internal Services Fund. BACKGROUND: In a collaborative effort between Public Works and Conservation and Development Departments, a grant application was submitted in October 2015 to the Bay Area Air Quality Management District for the "Charge!" grant program to install public facing electric vehicle charging stations at three County building locations. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Joe Yee, (925) 313-2104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 54 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:October 18, 2016 Contra Costa County Subject:Charge! Program Funding Agreement October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 578 BACKGROUND: (CONT'D) The project consists of installing electric vehicle charging stations at 255 Glacier Drive, 30 Muir Road, and 651 Pine Street in the Martinez area that will be accessible by employees and members of the public. CONSEQUENCE OF NEGATIVE ACTION: Without the grant funds the electric vehicle charging stations will not be installed. ATTACHMENTS CCCounty Bay area air quality mgmt district agreement October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 579 BAAQMD FYE 2016 TFCA Funding Agreement TFCA Project 16EV017 Page 1 TRANSPORTATION FUND FOR CLEAN AIR FUNDING AGREEMENT BETWEEN THE BAY AREA AIR QUALITY MANAGEMENT DISTRICT AND CONTRA COSTA COUNTY PUBLIC WORKS PROJECT NUMBER: 16EV017 This funding agreement “Agreement” is made and entered into between Contra Costa County, on behalf of its Public Works Department, (“Project Sponsor”) and the Bay Area Air Quality Management District (the “Air District” hereinafter referred to jointly as the “Parties”). SECTION I RECITALS 1) California Health and Safety Code Sections 44223 and 44225 authorize the Air District to levy a fee on motor vehicles registered within its jurisdiction and to use those fees to implement mobile source and transportation projects that result in surplus emission reductions. 2) The Air District has established a grant fund, entitled the Transportation Fund for Clean Air (“TFCA”) to implement such projects. 3) California Health and Safety Code Section 44241 lists the permissible types of projects, all of which must conform to the transportation control measures and mobile source measures that are included in the plan(s) adopted pursuant to California Health and Safety Code Sections 40233, 40717, and 40919 and are in effect as of the date of execution of this Agreement. 4) The Air District developed the Clean Air Vehicle Program to provide financial incentives to public and private entities to implement certain vehicle-based projects that reduce mobile source emissions. On May 6, 2015, the Air District Board of Directors authorized the allocation of $13.32 million of new and prior-year TFCA funding for the Clean Air Vehicle Program. 5) Under the Clean Air Vehicle Program, the Air District developed the Charge! Program (“Program”), which provides financial incentives to install charging stations in order to accelerate the deployment of plug-in electric vehicles (PEVs) in the Bay Area. 6) The Air District released the September 2015 Program “Grant Funding Application Guidance for PEV Charging Station Projects” for Cycle 2 (“Guidance”), which sets forth the Program requirements. 7) The Air District selected Project Number 16EV017 (“Project”) as an eligible project to improve air quality in the San Francisco Bay Area Basin based on the Program’s Guidance, eligibility criteria, and the information provided in the Project Sponsor’s application. 8) The Project Sponsor affirms that the Project has not commenced, would not have otherwise commenced without Program funding, and will result in surplus emission reduction. 9) The Air District and Project Sponsor desire to enter into this Agreement to implement the Project in accordance with the terms and conditions of this Agreement, including all attachments thereto. NOW, THEREFORE, the Parties hereby agree as follows: October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 580 BAAQMD FYE 2016 TFCA Funding Agreement TFCA Project 16EV017 Page 2 SECTION II PROJECT SPONSOR OBLIGATIONS 1) The Project Sponsor hereby agrees to implement the Project, which is described in the “Project Description” (Attachment B), in accordance with the cost, terms, and conditions prescribed in the “Project Specific Information” (Attachment A). Failure to implement the Project in accordance with the terms and conditions set forth in this Agreement and all attachments thereto shall be deemed a breach of this Agreement and may result in termination of the Agreement or a reduction of the award. 2) The Project Sponsor shall complete the Project within the Total Project Cost (as set forth in Section 3 of Attachment A) and in accordance with Sections 4 and 5 of Attachment A. The Project Sponsor shall be solely responsible for all costs that exceed either the Total TFCA Funds Awarded or the Maximum Award per Charger specified in Section 6 of Attachment A. 3) The Project Sponsor shall contribute or expend its Matching Funds prior to submission of the Final Invoice. The Project Sponsor is responsible for assuring that the use of the Matching Funds does not conflict with any federal, state, or local requirements for their use. 4) Reserved. 5) Reserved. 6) Reserved. 7) The Project Sponsor shall allow the Air District or its authorized representatives to conduct performance and fiscal audits of the Project at all times during the Term of this Agreement. The Project Sponsor shall cooperate with such audits and shall make available to the Air District all records relating to Project performance and expenses incurred in the implementation of the Project. The Project Sponsor shall allow the Air District or its authorized representatives to inspect the Project at all times during the Project Useful Life. The Project Sponsor shall cooperate with such inspections. 8) The Project Sponsor shall prepare and maintain all necessary Project Records to document Project activities and performance, including invoicing documentation set forth in Section 7 of Attachment A, documentation to support the Project reporting requirements set forth in Attachment C, and insurance documentation set forth in Attachment D (all of which comprise “Project Records”). Project Records shall also include documentation that verifies compliance with the requirements set forth in Section II.11 below. The Project Sponsor shall keep Pro ject Records in one central location for a period of three (3) years after the later of a) the date of the Air District’s final payment, or b) the end of the Project Useful Life. The Project Sponsor shall submit the following reports to the Air District by the due dates specified in Attachment C: a. Semi-annual Report(s), b. Interim Status Report, and c. Annual Reports. These reports are public documents. 9) The Project Sponsor shall implement and operate the Project for the duration of the Project Useful Life. The Project Sponsor may not make any changes to the operational status of the Project without the prior approval of the Air District. Failure to obtain prior approval is a breach of this Agreement. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 581 BAAQMD FYE 2016 TFCA Funding Agreement TFCA Project 16EV017 Page 3 For purposes of this Agreement, a “change to the operational status” occurs whenever any portion of the Project is removed from active service, relocated to a different location, rendered inoperable, sold, or transferred to another entity, before full completion of the Project Useful Life. If the Project Sponsor intends to make a change to the Project, the Project Sponsor may seek to modify this Agreement in advance, pursuant to Section IV.3. 10) Reserved. 11) The Project Sponsor shall acknowledge the Air District as a Project funding source at all times during the Project Useful Life. The Project Sponsor shall use, and require any third party that implements the Project to use, the Air District’s approved logo for the Project. The required documentation and materials are specified in Attachment C. 12) The Project Sponsor shall obtain and maintain throughout the Project Useful Life the insurance coverage specified in Attachment D, “Insurance Requirements,” and shall comply with all insurance requirements set forth therein, including the provision of documentation of said insurance coverage. Project Sponsor shall retain copies of insurance as part of the Project Records. Failure to obtain and maintain the insurance coverage and to comply with all insurance requirements is a breach of this Agreement. 13) To the extent not otherwise prohibited by law, and to the extent required by the California Public Records Act (Government Code section 6250 et seq.), the Project Sponsor shall place in the public domain any software, written document, or other product developed with TFCA funds as part of the Project and shall require recipients of Project funds, if any, to do the same. 14) The Project Sponsor shall use TFCA Funds Awarded only for the implementation of a project that the Air District determines will result in surplus motor vehicle emissio n reductions within the Air District’s jurisdiction. Surplus emission reductions are those that exceed the requirements of applicable regulations or other legal obligations (including contracts) as of the Effective Date of this Agreement. 15) The Project Sponsor shall comply with all Program requirements set forth in the Air District’s Guidance, which are incorporated herein and made a part hereof by this reference as if fully set forth herein. SECTION III AIR DISTRICT OBLIGATIONS 1) The Air District will provide TFCA funds for this Project in an amount not to exceed the TFCA Funds Awarded, in accordance with the formula set forth in Attachment A. Thus, if the approved total Eligible Costs of the Project are less than the Total Project Cost, the Air District shall reduce the amount of TFCA Funds Awarded. 2) The Air District will endeavor to pay the undisputed amount of an approved invoice within thirty (30) calendar days of the date of Air District’s receipt of such invoice and in accordance with the Invoice and Payment Schedule set forth in Section 7 of Attachment A. 3) The Air District will provide timely notice to the Project Sponsor prior to conducting any audits of the Project. Also, the Air District makes reasonable efforts to conduct inspections during normal business hours of the Project Sponsor. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 582 BAAQMD FYE 2016 TFCA Funding Agreement TFCA Project 16EV017 Page 4 4) The Air District will provide the Project Sponsor a copy of the fiscal and performance audits of the Project. 5) The Air District will provide the Project Sponsor all applicable Air District-approved reporting and invoice forms. 6) The Air District will make its logo available to Project Sponsor solely for use to fulfill the Project Sponsor’s obligation under Section II.11 of this Agreement. SECTION IV GENERAL PROVISIONS 1) Effective Date: The effective date of this Agreement is the date the Air District Executive Officer/Air Pollution Control Officer executes this Agreement (the “Effective Date”). 2) Term: The term of this Agreement shall commence on the Effective Date of this Agreement and end on three (3) years from the last day of the Project Useful Life, unless this Agreement is terminated or amended as provided below, or the Term is extended. 3) Amendment: This Agreement may not be modified except in writing, signed by both Parties hereto, and any attempt at oral modification of this Agreement shall be void and of no effect. Any change in Project scope shall constitute an Amendment under this Agreement. 4) Project Liaison: Within thirty (30) calendar days from the Effective Date of this Agreement, the Project Sponsor shall notify the Air District of the Project Sponsor’s Project Liaison and of the Liaison’s address, telephone number, and email address. The Project Liaison shall be the liaison to the Air District pertaining to implementation of this Agreement and shall be the day-to-day contact about the Project. All correspondence shall be addressed to the Project Liaison. The Project Liaison shall notify the Air District of a change of Project Liaison or of the Liaison’s contact information in writing no later than thirty (30) calendar days from the date of the change. 5) Notices: Any notice that may be required under this Agreement shall be in writing, shall be effective when received, and shall be given by personal service, by U.S. Postal Service first class mail, or by certified mail (return receipt requested). Within thirty (30) calendar days of the Effective Date of this Agreement, the Parties shall inform the other Party of the addressee for notice. Each Party shall promptly inform the other of any changes for notice. All correspondence shall reference the Project Number. 6) Project Due Dates: If any Project act or task must be performed by a particular deadline or date, which day falls on a Saturday or holiday (which includes Sunday), that act or task may be performed by the next business day, except where otherwise noted in Special Conditions, Attachment A. 7) Termination: A. Voluntary. Either Party may terminate this Agreement by giving written notice to the other Party. The notice of termination shall specify the effective date of termination, which shall be no less than thirty (30) calendar days from the date of receipt of such notice. Notice shall be delivered as provided for in Section IV.5 above. If the Project Sponsor terminates this Agreement, the Project Sponsor shall not be entitled to the full amount of the TFCA Funds Awarded. The Project Sponsor may retain or receive payment for that portion of the TFCA Funds to which they are entitled as well as all amounts due to Project Sponsor that Air October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 583 BAAQMD FYE 2016 TFCA Funding Agreement TFCA Project 16EV017 Page 5 District has not yet paid, including but not limited to, those Eligible Costs on the Project incurred by Project Sponsor. The amount of TFCA funds that Project Sponsor is eligible for under this Section IV.7 shall be determined as follows: i. First, the Project Sponsor shall submit a report that identifies each Project Charger’s number of kilowatt hour (kWh) dispensed (Actual kWh Dispensed) and the number of cumulative days in operation (Actual Operating Days) from when the Chargers were placed into service until the effective date of termination. ii. Second, the Air District shall calculate the percentage of the award amount that Project Sponsor is eligible for, which will be the lesser of: a. The percentage of the Operational Period that the project has completed, which shall be determined by dividing the sum of the Actual Operating Days of all Chargers by the sum of the Operational Period for all Chargers; and b. The percentage of the Usage Requirement that the project has completed, which shall be determined by dividing the sum of the Actual kWh Dispensed of all Chargers by the Usage Requirement. iii. Third, the Air District shall multiply TFCA Funds Awarded by the percentage calculated above in subsection 7.A.ii to determine the amount that the Project Sponsor is eligible for. If the Air District has paid the Project Sponsor more than the amount of funds to which the Project Sponsor is eligible, the Project Sponsor shall return the difference between the funds paid and the funds eligible to the Air District within thirty (30) calendar days of the effective date of termination. If the Air District terminates this Agreement pursuant to this provision, any costs incurred on the Project following the effective date of termination shall be ineligible for reimbursement of TFCA funds, except costs for any work that the Air District has specified in the notice of termination that the Project Sponsor may continue to perform for the specified period of time. The Air District will reimburse Project Sponsor for all of the Eligible Costs based on the formula set forth in Attachment A on the Project expended prior to the effective date of the termination. B. Breach. The Air District may terminate this Agreement for breach of any term of this Agreement. The Air District will deliver a written notice of breach that specifies the date of termination, which shall be no less than thirty (30) calendar days from the date of delivery of such notice. The notice will specify the nature of the breach and will direct the Project Sponsor to cease all work immediately upon receipt of the notice, except as specifically provided for in the notice. In the alternative, or as provision of the notice of termination, the Air District may allow the Project Sponsor to cure the breach; in that instance, the notice shall specify the date by which such breach must be cured (the “Cure Period”). The notice of termination will specify the amount of the TFCA Funds Awarded that the Air District has paid and the amount owed, if any, by the Project Sponsor to the Air District. The Project Sponsor shall reimburse any funds owed to the Air District prior to the effective date of termination. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 584 BAAQMD FYE 2016 TFCA Funding Agreement TFCA Project 16EV017 Page 6 The Air District will calculate the amount of funds owed based on the remaining contract term and usage requirement that Project Sponsor has not completed prior to the breach, based on the methodology described in subsection 7.A. C. Reserved. 8) Additional Provisions and Additional Acts and Documents: Each Party agrees to do all such things and take all such actions, and to make, execute and deliver such other documents that are reasonably required to carry out the provisions, intent and purpose of this Agreement. All attachments to this Agreement are expressly incorporated herein by this reference and made a part hereof as though fully set forth. 9) Indemnification: The Project Sponsor shall indemnify and hold the Air District, its officers, employees, agents, and successors-in-interest harmless from and against any and all liability, loss, expense, including reasonable attorneys’ fees, or claims for injury or damages arising out of the performance of this Agreement but only in proportion to and to the extent such liability, loss, expense, attorneys’ fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of the Project Sponsor, its officers, agents, or employees. The Project Sponsor shall require any third party who owns, operates, controls, or implements any portion of the Project to indemnify and hold the Air District, its officers, employees, agents, and successors-in-interest harmless from and against any and all liability, loss, expense, including reasonable attorneys’ fees, or claims for injury or damages arising out of the performance of this Agreement but only in proportion to and to the extent such liability, loss, expense, attorneys’ fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of the third party, its officers, agents, or employees. 10) Independent Contractor: Neither the Project Sponsor nor its officers, employees, agents, or representatives shall be considered employees or agents of the Air District. This Section does not apply to elected officials serving concurrently on the governing boards of both the Project Sponsor and the Air District. 11) Assignment: Neither Party shall assign, sell, license, or otherwise transfer any rights or obligations under this Agreement to a third party without the prior written consent of the other Party. All of the terms, provisions and conditions of this Agreement will be binding upon and inure to the benefit of the Parties and their respective successors, assigns and legal representatives. 12) Waiver: No waiver of a breach, of failure of any condition, or of any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the Party waiving the breach, failure, right or remedy. No waiver of any breach, failure, right or remedy shall be deemed a waiver of any other breach, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. Further, the failure of a Party to enforce performance by the other Party of any term, covenant, or condition of this Agreement, and the failure of a Party to exercise any rights or remedies hereunder, shall not be deemed a waiver or relinquishment by that Party to enforce future performance of any such terms, covenants, or conditions, or to exercise any future rights or remedies. 13) Severability: If a court of competent jurisdiction holds any provision of this Agreement to be illegal, unenforceable or invalid in whole or in part for any reason, the validity and enforceability of the remaining provisions, or portions of them, will not be affected. 14) Force Majeure: Neither the Air District nor the Project Sponsor shall be liable for, or deemed to be in default for, any delay or failure in performance under this Agreement or interruption of services resulting, directly or indirectly, from acts of God, enemy or hostile governmental action, October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 585 BAAQMD FYE 2016 TFCA Funding Agreement TFCA Project 16EV017 Page 7 civil commotion, strikes, lockouts, labor disputes, fire or other casualty, judicial orders, governmental controls, regulations or restrictions, inability to obtain labor or materials or reasonable substitutes for labor or materials necessary for performance of the Project, or other causes, except financial, that are beyond the reasonable control of the Air District or the Project Sponsor, for a period of time equal to the period of such force majeure event, provided that the Party failing to perform notifies the other Party within fifteen (15) calendar days of discovery of the force majeure event, and provided further that that Party takes all reasonable action to mitigate the damages resulting from the failure to perform. Notwithstanding the above, if the cause of the force majeure event is due to a Party’s own action or inaction, then such cause shall not excuse that Party from performance under this Agreement. 15) Governing Law: Any dispute that arises under or relates to this Agreement shall be governed by California law, excluding any laws that direct the application of another jurisdiction’s laws. Venue for resolution of any dispute that arises under or relates to this Agreement, including mediation, shall be San Francisco, California. 16) Public Entities - Conflict of Interest: The Project Sponsor warrants and represents that its public officials, including its officers and employees in their official capacity, presently have no interest and agrees that its public officials, including its officers and employees in their official capacity, will not acquire any interest which would represent a conflict of interest under California Government Code sections 1090 et seq. and 87100 et seq. during the performance of this Agreement. 17) Integration: This Agreement, including all attachments hereto, represents the final, complete, and exclusive statement of the agreement between the Air District and the Project Sponsor related to the Parties’ rights and obligations and subject matter described in this Agreement, and supersedes all prior and other contemporaneous understandings and agreements of the parties. No Party has been induced to enter into this Agreement by, nor is any Party relying upon, any representation or warranty outside those expressly set forth herein. 18) Survival of Terms: Any terms of this Agreement that by their nature extend beyond the term (or termination) of this Agreement shall remain in effect until fulfilled, and shall apply to both Parties’ respective successors and assigns. Such terms include the requirements set forth in Section IV.9. 19) Each of the undersigned expressly affirms that he or she is authorized to execute this Agreement on behalf of the Party whom he or she represents. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 586 BAAQMD FYE 2016 TFCA Funding Agreement TFCA Project 16EV017 Page 8 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement by their duly authorized officers. SIGNATURES: BAY AREA AIR QUALITY MANAGEMENT DISTRICT CONTRA COSTA COUNTY PUBLIC WORKS by: ______________________________ Jack P. Broadbent Executive Officer/APCO by: ______________________________ Julia R. Bueren Director Date: ____________________________ Date: ____________________________ Approved as to legal form Approved as to legal form (optional) by: ______________________________ Brian C. Bunger District Counsel by: ______________________________ Legal Counsel October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 587 BAAQMD FYE 2016 TFCA Funding Agreement TFCA Project 16EV017 Page 9 ATTACHMENT A PROJECT SPECIFIC INFORMATION (Note: The section numbers shown in parentheses below refer to sections in the Funding Agreement.) 1. Project Sponsor: Contra Costa County Public Works 2. Project Number (Section IV.5): 16EV017 3. Total Project Cost (Section II.2): $66,171. The Total Project Cost is the sum of the Eligible Costs listed below that the Project Sponsor incurred after the execution of the funding agreement and prior to the date when all stations are installed and placed into service. For purposes of determining the Project Costs incurred, the date for equipment costs incurred shall be the date the Project Sponsor submits a signed Purchase Order or other document that commits the order and the date for direct labor costs incurred shall be the date such services were rendered. Eligible Costs include: A. Charging station hardware, including tax and shipping fees; B. Labor and materials (e.g., trenching, wiring, and conduit) at the approved location; C. Necessary electrical upgrades to meet the demands of the charging stations (i.e., electrical panels, and transformers); D. Permit fees; and E. Hardware equipment separate from the charger used to record the kWh dispensed from the equipment to PEVs (e.g., separate meter, data logger), 4. Matching Funds (Section II.3): $45,171. Matching Funds must be at least 25% of the Total Project Cost. Only funds used for Eligible Costs can be applied as matching funds. 5. TFCA Funds Awarded (Sections II.3, II.14, III.1, IV.7): The maximum TFCA Funds awarded for the Project shall not exceed $21,000. The Air District will determine the final TFCA Funds Awarded based on Section 6 below. If the project does not fulfill the usage or operational requirements or if the approved total Eligible Costs of the Project are less than the Total Project Cost, the Air District shall proportionally reduce the amount of TFCA Funds Awarded. 6. TFCA Line Item Project Budget (Sections II.2): TFCA Funds may only be used to pay for Eligible Costs. The table below shows how funds are allocated to the chargers in the Project. Facility ID: Equipment to be Installed # of Units Eligible Cost per Unit Maximum Award per Unit 16EV017_F01 Single-port level 2, as specified in Attachment B 3 $8,596.53 23.2652% of Eligible Cost not to exceed $2,000 per unit. 16EV017_F02 Single-port level 2, as specified in Attachment B 2 $10,695.06 21.5053% of Eligible Cost not to exceed $2,300 per unit. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 588 BAAQMD FYE 2016 TFCA Funding Agreement TFCA Project 16EV017 Page 10 16EV017_F03 Dual-port level 2, as specified in Attachment B 2 $9,495.78 54.7612% of Eligible Cost not to exceed $5,200 per unit. 7. Invoice and Payment Schedule (Sections III.2): The Project Sponsor will submit one invoice (Final Invoice) for payment after all charging station(s) identified in Attachment B, Project Description, has been constructed and placed into service. The Invoice shall be prepared on the Air District’s General Invoice Form, and shall include: A. The Project Number B. An itemized list of all expenses incurred by the Project Sponsor, specifying which are Eligible Costs. C. The total funds being requested. D. Supporting documentation of Project Sponsor’s payments made for goods and services incurred, such as copies of receipts for services paid; invoices from vendors, consultants, or contractors, with an explanation of the goods or services provided for the Project; and time sheets documenting hourly labor costs incurred. The Air District shall retain fifteen percent (15%) of the final TFCA Funds Awarded until the final Annual Report is approved by the Air District. 8. Special Conditions: A. Project Sponsor shall maintain the charging stations properly and guarantee that the stations are accessible and serviceable for 90 percent of the days during each calendar year. B. Project Sponsors may require payment to access or use the charging station. If payment is required to access or use the charging station, subscription fees or memberships are allowed; however, stations at Transportation Corridors, Workplaces, and Destinations must also be capable of accepting payment from non-members (e.g., credit cards, or other forms of on- demand payment). C. Charging stations at Workplaces shall be accessible for use by the public, at a minimum, during regular business hours. D. Project Sponsor shall install, maintain, and operate the funded equipment in accordance with all applicable state, federal and local laws and regulations including compliance with all applicable requirements of the Americans with Disabilities Act (ADA) throughout the Project Life. E. Project Sponsor shall allow the Air District or its authorized representatives collect and share usage information about the project. F. For compelling reasons, Project Sponsor may seek to amend this Agreement to extend any of the Project Milestone Completion Dates, set forth in the Project Schedule (Attachment B). In no event shall the last day to fulfill Usage Requirements be extended past four years from the date all Project charging stations have been installed and placed into service. G. Project Sponsor shall have the ability to collect fees from station users/customers (e.g., pay- for-use, pay at parking garage). October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 589 BAAQMD FYE 2016 TFCA Funding Agreement TFCA Project 16EV017 Page 11 H. The dates all stations installed and placed into service and the last day to fulfill Usage Requirements shall be the dates specified in Attachment B, regardless of whether that date falls on a Saturday or holiday. I. Project Sponsor shall notify the US Department of Energy-Alternative Fuel Data Center of the address where the charging stations are installed within 60 days from the date the charging stations are placed into service. J. For Projects that receive funding from another source (e.g., California Energy Commission, NRG), Project Sponsor is required to provide documentation along with invoice that adequately demonstrates the charging station(s) installed as part of this Project will result in surplus emission reductions that are beyond what is required by regulations, settlement, local ordinances, and other legally binding obligations. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 590 BAAQMD FYE 2016 TFCA Funding Agreement TFCA Project 16EV017 Page 12 This page intentionally left blank. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 591 BAAQMD FYE 2016 TFCA Funding Agreement TFCA Project 16EV017 Page 13 ATTACHMENT B PROJECT DESCRIPTION 1. Project Title: Install 2 dual-port and 5 single-port level 2 charging stations in Martinez 2. Project Description: Project Sponsor shall install and operate two dual-port and five single-port level 2 charging stations at three workplace facilities. Facility ID: Address Facility Type 16EV017_F01 30 Muir, Martinez, CA 94553 Workplace 16EV017_F02 255 Glacier, Martinez, CA 94553 Workplace 16EV017_F03 651 Pine Street, Martinez, CA 94553 Workplace Details on the equipment and facility are listed in the table below. Project Sponsor, with Air District’s prior written approval, may substitute Equipment to be Installed with an equivalent equipment that meets or exceeds the specifications below. Facility ID: Equipment to be Installed # of Units Usage Requirement per Unit 16EV017_F01 Chargepoint CT4011 (minimum of one independent 40A branch circuit to support a minimum 7.2 kW electrical output) 3 Dispense 9,000 kWh 16EV017_F02 Chargepoint CT4011 (minimum of one independent 40A branch circuit to support a minimum 7.2 kW electrical output) 2 Dispense 9,000 kWh 16EV017_F03 Chargepoint CT4021 or CT4023 (minimum of 2 independent 40A branch circuits to support a minimum 7.2 kW x 2 electrical output) 2 Dispense 15,600 kWh 3. Operational Period: Each charger listed above shall be operated for a minimum of three (3) years beginning on the date that the charger is placed into service. 4. Usage Requirement: The charger(s) listed above shall dispense an aggregate total of 76,200 kWh of electricity during the Operational Period. 5. Project Useful Life: The Project Useful Life commences on the day that the first charger is placed into service and end on the date that both the Operational Period and the Usage Requirement for all chargers have been fulfilled. 6. Project Schedule: Milestone Date Project Start Effective Date of Agreement All stations installed and placed into service Within 12 months from Effective Date of Agreement October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 592 BAAQMD FYE 2016 TFCA Funding Agreement TFCA Project 16EV017 Page 14 Final Invoice & Interim Status Report, per Attachment C Within 60 calendar days from the date all Project charging stations have been installed and placed into service Annual Report Every March 1, after the Interim Status Report has been submitted for a period of at least 3 years Last day to fulfill Usage Requirement Three years from the date all Project charging stations have been installed and placed into service 7. Project Goal: The goal of this Project is to reduce on-road vehicle emissions by expanding the availability of plug-in electric vehicle charging infrastructure. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 593 BAAQMD FYE 2016 TFCA Funding Agreement TFCA Project 16EV017 Page 15 ATTACHMENT C MONITORING OF PROJECT PERFORMANCE 1. Semi-annual Reports (Section II.8): The Project Sponsor shall submit Semi-annual Reports to the Air District summarizing Project progress. Semi-annual Reports shall be prepared on the Air District’s Semi-annual Report form. Due Dates: Beginning 60 calendar days after the commencement of the Term of this Agreement, every April 15, and October 15, following the Effective Date until the Interim Status Report has been submitted. 2. Interim Status Report (Section II.8): Once the chargers are installed and place into service, the Project Sponsor shall prepare and submit an Interim Status Report in order to notify the Air District that all of the Project Charging Stations have been installed and comply with the Program Requirements. The Interim Status Report shall be prepared on the Air District-approved Interim Status Report form. Due Date: Within 60 calendar days from the date the last Project charging station has been installed and placed into service. The Interim Status Report shall include the following information: A. A table that shows the following information for each charger that was funded through this Project: address; date construction was completed; date charger was placed into service; dates and time charger was open for use by employees, residents, or the public; and the pricing structure ($ per kWh, flat fee per use, etc.). B. A discussion of any pertinent issues or problems that arose. C. Documentation that the Project Sponsor has acknowledged the Air District as a Project funding source, such as photographs of the charging station(s) with Air District logos attached; documentation of use of the Air District’s logo on promotional materials, brochures, handbooks, and maps that promote or inform the public about the Project services; and copies of press releases and newsletter articles related to the Project (Section II.11). 3. Annual Reports (Sections II.8): Annual Reports shall be prepared on the Air District’s Annual Report form. Due Dates: Every March 1, after the Interim Status Report has been submitted, until the end of Project Useful Life. Each Annual Report shall cover a 12 month period (from January 1 to December 31) and include the following information for each charger: A. For each month, the amount of electricity in kWh dispensed (if project has a solar or wind component, Project Sponsor must provide information on the amount of electricity generated.) B. A discussion of any pertinent issues or problems that arose during the charging station(s)’s operation (e.g., repairs, downtime). C. A discussion of any work that has been performed to the Station(s) (e.g., maintenance, repair), as well as any expansion or upgrade plans. D. The actual number of days that each charger was operating. E. The pricing structure (per kWh, flat fee per use) on a charger basis. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 594 BAAQMD FYE 2016 TFCA Funding Agreement TFCA Project 16EV017 Page 16 F. For projects with a solar or wind component, the amount of electricity generated from the solar or wind component in kWh. The final Annual Report shall include the same information listed above and must be received by the Air District within 60 calendar days from the date that the Project has completed its Project Useful Life. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 595 BAAQMD FYE 2016 TFCA Funding Agreement TFCA Project 16EV017 Page 17 ATTACHMENT D INSURANCE REQUIREMENTS Verification of Coverage Project Sponsor shall provide the Air District certificates and/or other evidence of the insurance coverage required below. The Air District reserves the right to require Project Sponsor to provide complete, certified copies of any insurance offered in compliance with these specifications. Certificates, policies and other evidence provided shall specify that the Air District shall receive 30 calendar days advanced notice of cancellation from the insurers. The Project Sponsor may submit evidence that listed insurance is not required for the Project. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A: VII. The Air District may, at its sole discretion, waive or alter this requirement or accept self- insurance in lieu of any required policy of insurance. Minimum Scope of Insurance Throughout the Project Useful Life, Project Sponsor shall obtain and maintain in full force and effect the insurance as set forth below. Project Sponsor must initial next to each checked insurance requirement to confirm understanding and Agreement with the applicable Project insurance requirements: 1. Liability Insurance Corporations/Private and Public Entities - a limit of not less than $1,000,000 per occurrence. Such insurance shall be of the type usual and customary to the business of the Project Sponsor, and to the operation of the vehicles, engines or equipment operated by the Project Sponsor. Single Vehicle Owners - a limit of not less than $750,000 per occurrence. Such insurance shall be of the type usual and customary to the business of the Project Sponsor, and to the operation of the vehicles, engines or equipment operated by the Project Sponsor. 2. Property Insurance Repower and New Vehicle/Equipment Purchase - in an amount of not less than the insurable value of Project Sponsor’s vehicles, engines or equipment funded under the Agreement of which this Attachment is a part, and covering all risks of loss, damage or destruction of such vehicles, engines or equipment. Property Insurance for Retrofit Projects – for all 2003 model year or newer vehicles in an amount of not less than the insurable value of Project Sponsor’s vehicles, covering all risks of loss, damage or destruction of such vehicles, engines or equipment. 3. Workers Compensation Insurance. Workers Compensation Insurance - as required by California law and employers liability insurance with a limit not less than $1 million. Required if marked Initial X Initial Initial Initial X Initial X October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 596 BAAQMD FYE 2016 TFCA Funding Agreement TFCA Project 16EV017 Page 18 This page intentionally left blank. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 597 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Defender, or designee, to apply for and accept a grant in the amount of $377,657 from the U.S. Department of Justice - Bureau of Justice Assistance for a Misdemeanor Early Representation Project from October 1, 2016 through October 1, 2018. FISCAL IMPACT: This grant will provide $377,657 for salary, employee benefit, training and consulting support expenditures for a two (2) year pilot program. No direct matching funds are required; however office space and supplies will be provided by the County, as in-kind contributions to the program. There is no increase to Net County Cost. BACKGROUND: The majority of criminal cases that clog America's courts and overwhelm its jails are lower-level misdemeanor offenses. In Richmond, California, an indigent person who is cited and released for a misdemeanor offense APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Richard Loomis, (925) 335-8093 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 55 To:Board of Supervisors From:Robin Lipetzky, Public Defender Date:October 18, 2016 Contra Costa County Subject:Grant Award from the Bureau of Justice Assistance October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 598 BACKGROUND: (CONT'D) generally does not receive legal representation until his or her first court appearance. This lack of early representation during the critical months between arrest and arraignment gives rise to a host of grave and lasting consequences for indigent people, lacking the financial means to hire private attorneys in advance of their first court appearance. The first indicator of the negative consequences of this gap in representation for indigent defendants is the high rate of failures to appear (FTA's). Often defendants fail to appear because they fear the consequences of, or don't understand, the legal proceedings, but also because they are unable to arrange for transportation to court, they forget the appointment, or they have competing responsibilities (employment commitments and/or child or family care). Additionally, language and literacy issues play a significant role in FTA's. This reality is strikingly apparent in the Richmond branch of the Contra Costa County Superior Court. Of the approximately ninety (90) misdemeanor arraignments per week, the court estimates that as may as one-third of defendants FTA for their first court date. Because of high frequency of FTA's, 20% of pubic defender cases originate with a client who has been arrested on a bench warrant. When a person fails to appear for arraignment, the judge issues an arrest warrant. Police officers eventually execute that warrant and take the person into custody, generating adverse impacts that follow from incarceration. The costs of this cycle of consequences can be devastating to family and community stability: bills go unpaid, jobs are lost, evictions are served, and children/spouses lose a member of the family. The Public Defender proposes to address these points of failure by establishing the West County Misdemeanor Early Representation Project. In July of 2016 a similar activity was initiated in the Delta branch of the Court in Pittsburg, using a funding allocation of AB109 revenues. The Misdemeanor Early Representation Program (MERP) is designed to provide immediate representation for persons cited for misdemeanor offenses, so as to reduce incarceration and other collateral consequences stemming from FTA and time spent in-custody for indigent clients in Richmond. This early representation will be provided alongside co-located social services to support client success, both during and after the judicial process. MERP is intended to: reduce the number of FTA's, reduce the number of arrest warrants issued, reduce FTA burden on justice system partners, mitigate collateral consequences of custodial arrests and improve outcomes for indigent persons charged with misdemeanor offenses. The Public Defender will partner with a subgrantee partner (the Justice Management Institute), which will assist with program design and will track multiple data points to evaluate program success. This program has strong support of local justice partners, including: the District Attorney, the Court, the Sheriff, the Richmond Police Department and the West County Reentry Resource Center. . CONSEQUENCE OF NEGATIVE ACTION: The Office of the Public Defender would not otherwise be able to assist the Court in reduction of the high rate of FTA's by indigent defendants. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 599 RECOMMENDATION(S): APPROVE and AUTHORIZE the County Librarian, or designee, to apply for and accept a grant in the amount of $25,000 from Pacific Library Partnership to provide software enhancements to the Discover & Go, Museum Pass Reservation System, for the period October 1, 2016 through December 31, 2017. FISCAL IMPACT: No Library Fund match. BACKGROUND: In 2011, Contra Costa County Library created, developed, and implemented an online reservation system called Discover & Go, the first of its kind downloadable museum pass management platform. Since this time, Discover & Go has met Contra Costa County Library’s goal of providing access to culture, in and outside of the library, by attracting 90 museum and cultural partners and making over 150,000 free visits possible for cardholders. As Discover & Go continues to expand, providing service currently to 44 California library systems, the platform software and patron interface is in need of enhancements. The Innovation and Technology Opportunity Grant from the Pacific Library Partnership will provide the funding necessary to allow Quipu Group, the software developer behind the platform, to make the necessary enhancements that will provide updates to the aging platform and improvements to the overall user experience. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: 925-927-3228 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 50 To:Board of Supervisors From:Melinda Cervantes, County Librarian Date:October 18, 2016 Contra Costa County Subject:Grant to the Library from the Pacific Library Partnership October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 600 BACKGROUND: (CONT'D) Contra Costa County Library will partner with San Francisco Public Library to test Quipu’s enhancements that include adding a Spanish language option and other features that will improve the user experience and bring the platform up-to-date. These enhancements are expected to provide better customer service to patrons using the service, including mobile phone users, and will provide a more efficient operating system that will create a less time-intensive process for library staff who administer the service. CONSEQUENCE OF NEGATIVE ACTION: The Discover & Go platform, used by libraries and patrons throughout the state, will not have improvements made to improve its functionality and user interface. CHILDREN'S IMPACT STATEMENT: Children Ready for and Succeeding in School: Offering museum passes to County residents allows parents to take their children to museums and to participate in numerous early literacy resources and programs as well as encourage the love of reading by recommending and offering books and materials that coordinate with museum exhibits and programs. Children and Youth Healthy and Preparing for Productive Adulthood: Libraries provide a place for study, education and learning for children and teens and museum passes extend the library’s ability to meet this goal. Communities that are Safe and Provide a High Quality of Life for Children and Families: Like libraries, museums provide a safe place for children and teens after school, support the formal education provided by schools, and provide life-long learning opportunities for families and people of all ages. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 601 RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Child Support Services, or designee, to execute an Interagency Agreement Amendment with Kern County Department of Child Support Services, a government agency, effective September 30, 2016, to increase the total payment limit by $37,000 to a new payment limit of $137,000, to provide Early Intervention Services with no change in the term of June 1, 2015 through September 30, 2016. FISCAL IMPACT: Approval of this Interagency Agreement Amendment will result in a total payment to the County, not to exceed $137,000 during the term of the agreement. No County matching funds required. BACKGROUND: The California State Department of Child Support Services has issued a statewide mandate for local child support agencies to focus on early intervention efforts to prevent payment delinquency and increase collections. The Department of Child Support Services has a contract with Maximus Human Services, Inc. to provide early intervention services.The pricing structure in the County's contract with Maximus includes discounts based on the volume of cases. Kern County Department APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sarah Bunnell, 313-4433 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 45 To:Board of Supervisors From:Linda Dippel, Child Support Services Director Date:October 18, 2016 Contra Costa County Subject:Interagency Agreement Amendment with Kern County Department of Child Support Services October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 602 BACKGROUND: (CONT'D) of Child Support Services has requested to submit their cases with Contra Costa County to increase the volume of cases submitted and thereby reduce the per case cost. This is a collaborative effort to address the State mandate and to accomplish this task in a cost efficient manner by leveraging the buying power of multiple agencies. The July invoice put Kern County over the Interagency amount. The adjustment will provide full funding for the existing contract obligations. CONSEQUENCE OF NEGATIVE ACTION: Kern County would not be able pay Contra Costa County to act as an intermediary and as a result, neither county could benefit from the discount offered. CHILDREN'S IMPACT STATEMENT: Approval of this action will help the Department of Child Support Services collect child support payments and pass these collections on to the home for the benefit of the children associated with cases within this Department. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 603 RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Child Support Services, or designee, to execute an Interagency Agreement with Kern County Department of Child Support Services, a government agency, to pay the County an amount not to exceed $100,000, to provide Early Intervention Services for the period of October 1, 2016 through September 30, 2017. FISCAL IMPACT: Approval of this Interagency Agreement will result in a total payment to the County, not to exceed $100,000 during the term of the agreement. No County matching funds required. BACKGROUND: The California State Department of Child Support Services has issued a statewide mandate for local child support agencies to focus on early intervention efforts to prevent payment delinquency and increase collections. The Department of Child Support Services has a contract with Maximus Human Services, Inc. to provide early intervention services.The pricing structure in the County's contract with Maximus includes discounts based on the volume of cases. Kern County Department of Child Support Services has requested to submit their cases with Contra Costa County to increase the volume of cases submitted and thereby reduce the per case cost. This is a collaborative effort to address the State mandate and to accomplish this task in a cost efficient manner by leveraging the buying power of multiple agencies. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sarah Bunnell, 313-4433 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 47 To:Board of Supervisors From:Linda Dippel, Child Support Services Director Date:October 18, 2016 Contra Costa County Subject:Interagency Agreement with Kern County Department of Child Support Services October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 604 CONSEQUENCE OF NEGATIVE ACTION: Kern County would not be able pay Contra Costa County to act as an intermediary and as a result, neither county could benefit from the discount offered. CHILDREN'S IMPACT STATEMENT: Approval of this action will help the Department of Child Support Services collect child support payments and pass these collections on to the home for the benefit of the children associated with cases within this Department. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 605 RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Child Support Services, or designee, to execute an Interagency Agreement with Stanislaus County Department of Child Support Services, a government agency, to pay the County an amount not to exceed $180,000, to provide Early Intervention Services for the period of October 1, 2016 through September 30, 2017. FISCAL IMPACT: Approval of this Interagency Agreement will result in a total payment to the County, not to exceed $180,000 during the term of the agreement. No County matching funds required. BACKGROUND: The California State Department of Child Support Services has issued a statewide mandate for local child support agencies to focus on early intervention efforts to prevent payment delinquency and increase collections. The Department of Child Support Services has a contract with Maximus Human Services, Inc. to provide early intervention services.The pricing structure in the County's contract with Maximus includes discounts based on the volume of cases. Stanislaus County Department of Child Support Services has requested to submit their cases with Contra Costa County to increase the volume of cases submitted and thereby reduce the per case cost. This is a collaborative effort to address the State mandate and to accomplish this task in a cost efficient manner by leveraging the buying power of multiple agencies. CONSEQUENCE OF NEGATIVE ACTION: Stanislaus County would not be able pay Contra Costa County to act as an intermediary and as a result, neither APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sarah Bunnell, 313-4433 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 46 To:Board of Supervisors From:Linda Dippel, Child Support Services Director Date:October 18, 2016 Contra Costa County Subject:Interagency Agreement with Stanislaus County Department of Child Support Services October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 606 county could benefit from the discount offered. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 607 CHILDREN'S IMPACT STATEMENT: Approval of this action will help the Department of Child Support Services collect child support payments and pass these collections on to the home for the benefit of the children associated with cases within this Department. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 608 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, on behalf of the Zero Tolerance for Domestic Violence Initiative, to apply for and accept grant funding in an amount not to exceed $784,787 from the U.S. Department of Justice, Office of Violence Against Women, for the Domestic Violence Homicide Prevention Demonstration Initiative for the period October 1, 2016 through September 30, 2018. FISCAL IMPACT: County to receive an amount not to exceed $784,787. (100% Federal) (No County match) BACKGROUND: The Office of Violence Against Women, Domestic Violence Homicide Prevention (DVHP) Demonstration Initiative was created to build the capacity of local jurisdictions to improve identification of and services for domestic violence victims who are at risk for lethality while also improving the monitoring of high risk offenders. With this funding, Contra Costa County will implement a Lethality Assessment Program and participate in the DVHP Demonstration Initiative and its continued evaluation. CONSEQUENCE OF NEGATIVE ACTION: Without funding, valuable programs would not be implemented. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres, 313-1717 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 57 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:October 18, 2016 Contra Costa County Subject:U. S. Department of Justice, Office of Violence Against Women grant funding October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 609 CHILDREN'S IMPACT STATEMENT: Not applicable. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 610 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, on behalf of the Workforce Development Board, Small Business Development Center, to apply for and accept grant funding from the US Bank Foundation in amount not to exceed $10,000 for advice and training of aspiring mid-to-low income entrepreneurs for the period November 1, 2016 through October 31, 2017. FISCAL IMPACT: County to receive an amount not to exceed $10,000 from the US Bank Foundation grant. (No County match ). BACKGROUND: The shortage of job placement and small business development services makes programs like those of the Small Business Development Center (SBDC), which collaborates with Chamber and City staff throughout the County, essential. This grant funding and support will be leveraged across the County, with a focus on Antioch and the approximate 75% of the SBDC client base self-identified as low-to-moderate income. The SBDC programs are dedicated to capital development, targeting those with the highest barriers to employment, including veterans, recently incarcerated, those APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres, 313-1717 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 52 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:October 18, 2016 Contra Costa County Subject:US Bank Foundation Grant funding October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 611 BACKGROUND: (CONT'D) with physical and psychological disabilities as well as at risk youth. Small business and entrepreneurship is a strong option for many with barriers to employment. Unfortunately, many with an interest often do not have the experience of running organizations or the training necessary to successfully start and grow an enterprise. The enormous risk of failure of new business ventures is common knowledge. By some estimates, 80-90% of new businesses will fail in the first three years. Research from the U. S. Small Business Administration, however, confirms that those entrepreneurs who receive training and technical assistance while starting a business are four times as likely to succeed as those who proceed without training. The SBDC is an effective solution to the challenge of economic and self-sustainability. SBDC assist the business training and start up process, and supports business growth with training, creating, and retaining jobs. CONSEQUENCE OF NEGATIVE ACTION: Without funding, training services from the Small Business Development Center to mid-to-low income entrepreneurs would be curtailed. CHILDREN'S IMPACT STATEMENT: Not applicable. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 612 RECOMMENDATION(S): APPROVE and AUTHORIZE Sheriff-Coroner, or designee, to execute a contract with 3M Cogent, Inc., in an amount not to exceed, $800,000 for the purchase of Livescan specific hardware, implementation services, and support services for the period from October 18, 2016 through October 17, 2019. FISCAL IMPACT: No County Cost. $800,000 from CAL ID Funds. BACKGROUND: The California Identification System (Cal-ID) is the automated system maintained by the California Department of Justice (DOJ) for retaining fingerprint files and identifying latent fingerprints. Cal-ID monies are collected from the fees from each vehicle registered, two dollars for non-commercial vehicles and four dollars from commercial vehicles, and are used to fund programs that enhance the capacity of the state and local law enforcement to provide automated mobile, fixed Livescan fingerprint capture stations and Automated Fingerprint Identification Systems (AFIS) that allow identification of individuals involved in motor vehicle crimes. The California Department of Justice has established the Remote Access Network (RAN), which is a uniform statewide network APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sandra Brown 925-335-1553 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 74 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:October 18, 2016 Contra Costa County Subject:3M Cogent Incorporated October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 613 BACKGROUND: (CONT'D) of equipment and procedures allowing local law enforcement agencies direct access to the Cal-ID System. The Contra Costa County local RAN board determines the placement of RAN equipment within the County, and coordinates the acceptance, delivery, and installation of RAN equipment. The Office of the Sheriff, accting as the local RAN board, has distributed mobile fingerprint identification hardware to local law enforcement agencies within the County pursuant to the criteria specified in the Penal Code. Under the proposed contract, contractor will replace aging Livescan fingerprint capture device hardware, and provide implementation services and software support services so that local law enforcement agencies can continue to capture arrest and booking related fingerprints. The 3M Cogent Livescans provide the mechanism for the capture of fingerprints, photos and charge information as state and federally mandated for reporting to the California Department of Justice and the Federal Bureau of Investigations. The new hardware will come with updated the operating systems and reduce the current hardware failures experienced county-wide. CONSEQUENCE OF NEGATIVE ACTION: If the Office of the Sheriff is not allowed to contract with 3M Cogent for the Livescan hardware replacement, Livescan capture stations will experience extended downtime preventing officers from capturing the requisite fingerprint and arrest or booking data required by the state and federal mandates. This may lead to the release of subjects from booking facilities because they have not been identified and may be wanted for a more serious offense under another name. In addition, the lack of ability to identify an arrested subject may detain an individual that is not the person sought in a warrant or an investigation. CHILDREN'S IMPACT STATEMENT: N/A. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 614 RECOMMENDATION(S): APPROVE and AUTHORIZE the County Administrator, or designee, to execute a contract with HealthRIGHT 360, in an amount not to exceed $419,436 and subject to County Counsel approval as to form, to provide AB 109 Central-East County Reentry Network Management Team services, for the period November 1, 2016 through June 30, 2017. (100% AB 109 Public Safety Realignment) FISCAL IMPACT: The FY 2016-17 Public Safety Realignment Budget includes $820,000 for the Central-East County Reentry Network System of Services. The contract for the Network Management Team services will be paid from this allocation, up to $419,436. BACKGROUND: In March 2014 the Public Protection Committee accepted, and the Board of Supervisors adopted, the “Proposed Plan for an East & Central Networked System of Services for Returning Citizens” (Network Plan). Consistent with the Network Plan, an RFQ process (#1403-078) was initiated for the procurement of Network Manager and Field Operations Coordinator services for the Network Management Team. This process identified three independent contractors to perform Field Operations Coordinator services and a fourth independent contractor to provide Network Manger services. These contractors began providing services in May 2014. Also consistent with the Network Plan, the County Administrator (CAO) developed and managed the contracts, while the Chief Probation Officer (Probation) was tasked with providing oversight of the services provided by the four contractors. This contractual structure with the decentralization of management and oversight functions proved to be unwieldy. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: L. DeLaney, 925-335-1097 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 76 To:Board of Supervisors From:David Twa, County Administrator Date:October 18, 2016 Contra Costa County Subject:AB 109 Central/East Reentry Network Management Team: Contract Award October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 615 Because contract law prohibits one independent contractor from providing direct supervision and direction of the work being done by another independent contractor, the Network Manager did not have the latitude to give instructions or implement processes and ideas integral during the implementation phase of a new project. In addition, it proved difficult to implement the Network Plan in a consistent and coordinated manner across the East and Central regions of the County with three different independent contractors with different abilities and methods of providing the services outlined in each their contracts. It was determined by the CAO that challenges with the contracting configuration were impeding the ability of the Network Plan to be fully and consistently implemented. Moving into the third full year of implementation of the Network Plan, the issues created by this contractual arrangement made it difficult to negotiate contracts for FY 2016-17, while simultaneously allowing for effective contract management and project oversight. Because of this, year-long contracts for Field Operations Coordinator and Network Manger services were not executed for FY 16-17. Instead, the CAO recommended and the Community Corrections Partnership (CCP) agreed that contract extensions be offered to two Field Operations Coordinators and the Network Manager for a period of time sufficient to initiate and conclude an RFP process to procure an organization to provide Network Team functions. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 616 BACKGROUND: (CONT'D) Transition Plan The CAO extended the FY 2015-16 contracts through September 30, 2016 for three contractors providing Field Operations Coordinator and Network Manager services to continue service provision during the transition period. The CAO, in consultation with the Reentry Coordinator and input from the CAB, developed and released an RFP for the Network Management Team services on August 22, 2016. The Reentry Coordinator and CAO worked with the independent contractors and will continue to work with the organization procured through the RFP process to ensure the transfer of operational work product, continuity of core functions and service delivery, and integration of the provider in the larger reentry service delivery system. Staff expects the months of October to December will be used by the contractor to hire staff, connect with the various stakeholders in the region, and begin the negotiations of MOU’s that may be needed. Staff also expects actual operational functions to begin no later than January 2, 2017. RFP Timeline The timeline provided a 4-week response period for contractors and incorporated a mandatory Bidders Conference for interested proposers (which was attended by 20 individuals), so that greater detail could be provided about the Network Plan and its implementation, the County’s reentry system, and to answer questions. RFP Review Panel Recommendation Three responses were received by the deadline established in the RFP of Sept. 16 at 12:00 p.m, noon. A Review Panel was assembled of the following individuals: Facilitator Lara DeLaney, Senior Deputy County Administrator 1 Probation Officer Michael Newton 2 Reentry Coordinator Donte Blue 3 Emerald HPC Iris Archuleta 4 CAB Member Stephanie Medley, Chair 5 Police Chief, Pittsburg Brian Addington 6 Public Defender Ellen McDonnell 7 Returning Citizen Roosevelt Terry, CCP Member The top-rated organization, HealthRIGHT 360 scored 93 points out of 100 for its proposal, far exceeding the two other organization’s proposals. On this basis, the Review Panel recommended, and the County Administrator agreed, that HealthRIGHT 360 be awarded a contract in the amount of $419,436 to provide Network Management Team services for FY 16-17. HealthRIGHT 360 is a dedicated provider of re-entry services, serving a diverse population, with nearly two decades of experience including the Post-Release Community Supervision program for the Los Angeles County Probation Department. HR360 has over 1,000 employees and serves over 40,000 individuals annually across nine California counties, including Imperial, Los Angeles, San Diego, San Francisco, San Mateo, Santa Clara, Orange, Solano and Ventura. HR360’s administrative offices are located in San Francisco and program personnel for the project will operate out of space provided in Contra Costa County. Network Reentry Services A significant portion of the $820,000 allocated for the Networked System of Services annually are used to provide October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 617 additional reentry services in the regions served by the Network. Because these services are considered to be a core component of the Network Plan, staff expects the selected contractor to monitor service delivery and make recommendations on service needs, though the conduct of a process for the award of funds to agencies to provide the services and the management of the delivery of these services would remain with the CAO. Currently several contractors have been identified to provide services for the Network for 2016-17. These include Men & Women of Purpose and Reach Fellowship International for employment and education liaison services; Fast Eddie’s for auto repair training; and Mz Shirliz for SLE transitional housing. It is the County’s expectation to honor these contracts through the current fiscal year. Thus the amount awarded through the RFP process for 2016-17 Network Team services will not include money for other reentry services. Data Management To date, the Network has required the utilization of an HMIS database system (ServicePoint) by its service providers. Staff will continue the Network’s efforts to develop and deploy this system to current providers, though a transition to a similar database system, Clarity, is anticipated in January 2017. Staff expects current contractors using ServicePoint to continue utilizing the system until the transition to Clarity. However, bringing on a new contractor may change this direction in future years. While staff would be open to allowing the contractor to utilize a data system of its choosing, given the fact that the County has invested significant resources in developing both an HMIS and Salesforce based system (for the Reentry Success Center and its partners), there would need to be a compelling reason to invest any revenue in an alternate data system. Indeed, we may consider a requirement that any alternate system be designed to be inter-operable with our current database systems. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 618 RECOMMENDATION(S): APPROVE and AUTHORIZE the District Attorney, or designee, to execute the an agreement with the California Employment Development Department in an amount not to exceed $2,800 for access to the Office of Technology Services (OTECH) secure file transfer service. FISCAL IMPACT: The payment limit of this Agreement is $2,797.46 from the Department's general fund. BACKGROUND: The EDD has agreed to provide the District Attorney's office access to its Office of Technology Services (OTECH) secure file transfer service. This Agreement was reviewed and approved by County Counsel and the Information Security Certification was reviewed and approved the County Director of Information Technology. CONSEQUENCE OF NEGATIVE ACTION: The District Attorney will not be able to access the OTECH secure file transfer service and obtain information necessary to assist with investigations. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cherie Mathisen, 925-957-2234 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 99 To:Board of Supervisors From:Mark Peterson, District Attorney Date:October 18, 2016 Contra Costa County Subject:Agreement between the District Attorney's office and the Employment Development Department for OTECH secure file transfer service October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 619 CHILDREN'S IMPACT STATEMENT: No impact. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 620 RECOMMENDATION(S): APPROVE and AUTHORIZE the District Attorney, or designee, to execute an agreement, including modified indemnification language, with the United States Holocaust Memorial Museum in an amount not to exceed $3,000 to provide a training program for members of the District Attorney's office entitled: "Law, Justice, and the Holocaust: How the Courts Failed Germany". FISCAL IMPACT: Up to $3,000. The museum has agreed to provide the training free of costs. The District Attorney's office has agreed to pay travel costs for the presenters which are anticipated to be approximately $3,000.00 BACKGROUND: Developed by the Holocaust Museum in Washington, D.C., this program focuses on decisions that were made in the court system during the Nazi rise to power in Germany and the ethics of the judges and prosecutors that were involved. While critically examining the pressures that existed in Germany at that time, this program challenges prosecutors and judges to consider current issues and their potential impact on the administration of justice in our courts. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cherie Mathisen 925-957-2234 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 98 To:Board of Supervisors From:Mark Peterson, District Attorney Date:October 18, 2016 Contra Costa County Subject:Agreement Between the District Attorney's office and the United States Holocaust Memorial Museum October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 621 CHILDREN'S IMPACT STATEMENT: No impact. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 622 RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director or his designee, to execute on behalf of the County, Software and Services Agreement #23-597 with Bitfocus, Inc., a Nevada corporation, in an amount not to exceed $254,270, for the implementation, licensing, hosting and support of Contractor’s Homeless Management Information System application, for the period October 18, 2016 through October 17, 2019. FISCAL IMPACT: 100% Hospital Enterprise Fund I. BACKGROUND: The Contractor’s software will replace existing software to comply with the U.S. Department of Housing and Urban Development’s (HUD) data and technical standards and meet reporting and data export requirements. Under Software and Services Agreement #23-597, the Contractor will provide software and software support services, implementation services, data and application hosting services on its systems for the Homeless Management Information System, though October 17, 2019. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: David Runt, 925-335-8700 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: T Scott, M Wilhelm C. 79 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:October 18, 2016 Contra Costa County Subject:Agreement #23-597 with Bitfocus, Inc. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 623 CONSEQUENCE OF NEGATIVE ACTION: If this Agreement is not approved the Health, Housing and Homeless Services Division will not be in compliance with the HUD standards. CHILDREN'S IMPACT STATEMENT: Not applicable. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 624 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract Amendment Agreement #23-563-2 with JWG Consulting, LLC, a limited liability company, effective November 1, 2016, to amend Contract #23-563 (as amended by Amendment/Extension #23-563-1), to increase the payment limit by $130,000, from $570,000 to a new payment limit of $700,000 with no change in the original term of January 1, 2015 through June 30, 2017. FISCAL IMPACT: This Amendment is funded 100% by Hospital Enterprise Fund I. (No rate increase) BACKGROUND: On January 6, 2015, the Board of Supervisors approved Contract #23-563 (as amended by Amendment/Extension Agreement) with JWG Consulting, LLC, for the provision of consulting services to the Health Services Department Information Technology Unit on Patient Financial Services, including but not limited to, technical and operational support and training, through June 30, 2017. Approval of Contract Amendment APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: David Runt, 335-8700 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: T Scott, M Wilhelm C. 88 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:October 18, 2016 Contra Costa County Subject:Amendment Agreement #23-563-2 with JWG Consulting, LLC October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 625 BACKGROUND: (CONT'D) #23-563-2 will allow the Contractor to provide additional services to the Health Services Department’s Information Technology Unit, through June 30, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, the County will not be able to continue to receive services from this Contractor. CHILDREN'S IMPACT STATEMENT: Not applicable. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 626 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract Amendment Agreement #26-769-3 with Bryan Ristow, M.D., an individual, effective October 1, 2016, to amend Contract #26-769 (as amended by Amendment Agreements #26-769-1, and #26-769-2), to increase the levels of service for on-call duties and the inclusion of administrative duties, with no change in the payment limit of $1,711,000, and with no change in the original term of June 1, 2014 through May 31, 2017. FISCAL IMPACT: This amendment is funded 100% Hospital Enterprise Fund I. (Rate increase) BACKGROUND: On June 3, 2014, the Board of Supervisors approved Contract #26-769 (as amended by Amendment Agreements #26-769-1, and #26-769-2) with Bryan Ristow, M.D. for the provision of cardiology services, including, but not limited to: clinic coverage, consultation, on-call coverage, training, and medical procedures at Contra Costa Regional Medical Center and Contra Costa Health Centers (CCRMC), for the period from June 1, 2014 through May 31, 2017. The Cardiology Unit is experiencing APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: K Cyr, M Wilhelm C. 85 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:October 18, 2016 Contra Costa County Subject:Amendment #26-769-3 with Bryan Ristow, M.D. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 627 BACKGROUND: (CONT'D) an increase in patient cardiology service needs. County requested, and Contractor agreed to provide an increased level of services for on-call duties including the addition of administrative duties in conjunction with the Section Chief. Approval of Contract Amendment Agreement #26-769-3 will allow the Contractor to provide an additional level of service for on-call duties and provide administrative duties in the cardiology unit at CCRMC through May 31, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, patients requiring an increase in cardiology services will not have access to Contractor’s services. CHILDREN'S IMPACT STATEMENT: Not applicable. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 628 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract Amendment Agreement #26-784-2 with Cardionet, LLC, a limited liability company, effective July 1, 2016, to amend Contract #26-784-1, to increase the payment limit by $40,000, from $95,000 to a new payment limit of $135,000, with no change in the original term of November 1, 2015 through October 31, 2016. FISCAL IMPACT: This amendment is funded 100% by Hospital Enterprise Fund I. (No rate increase) BACKGROUND: In December 2015, the County Administrator approved and the Purchasing Services Manager executed Contract #26-784-1 with Cardionet, LLC, for the provision of cardiac monitoring services, for the period from November 1, 2015 through October 31, 2016. Approval of Contract Amendment Agreement #26-784-2 will allow the Contractor to provide additional cardiac monitoring services through October 31, 2016. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Anna Roth, 370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: T Scott, M Wilhelm C. 94 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:October 18, 2016 Contra Costa County Subject:Amendment #26-784-2 with Cardionet, LLC October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 629 CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, the Contractor will not be able to provide the level of cardiac monitoring services required by the County. CHILDREN'S IMPACT STATEMENT: Not applicable. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 630 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a purchase order with Enterprise Rent-A-Car in an amount not to exceed $188,000 for car and light truck rentals, for the period of November 1, 2016 through October 31, 2017, Countywide. FISCAL IMPACT: Fleet ISF budget and user departments (100% General Funds) BACKGROUND: Public Works Fleet Services is responsible for Countywide vehicle rentals. There are various reasons for requiring vehicle rentals, most recently when the Library required several bobtail type box trucks for long periods of time. The District Attorney recently hired several new investigators and needed vehicles for them while new cars were on order through Fleet Services. The Elections office needed a large number of rental units for the November election last year. Fleet Services is requesting a one year purchase order for vehicle rentals. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Stan Burton, 925-313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 69 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:October 18, 2016 Contra Costa County Subject:APPROVE a purchase order with Enterprise Rent-A-Car October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 631 CONSEQUENCE OF NEGATIVE ACTION: If this agreement is not approved, renting cars and light trucks through Enterprise Rent-A-Car will discontinue. CHILDREN'S IMPACT STATEMENT: October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 632 RECOMMENDATION(S): 1. APPROVE the Kirker Pass Northbound Truck Climbing Lane Project (Project) and AUTHORIZE the Public Works Director, or designee, to advertise the Project, Concord area. [Project No. 0662-6R4052] DCD-CP# 15-04 (Districts IV, V), and 2. FIND, on the basis of the whole record, including the proposed Initial Study/Mitigated Negative Declaration and any comments received and staff responses thereto, that there is no substantial evidence the Project may have significant effect on the environment, and that the Mitigated Negative Declaration reflects the independent judgment and analysis of the lead agency, Contra Costa County (County). 3. ADOPT the Mitigated Negative Declaration and Mitigation and Monitoring Reporting Program for the Project. 4. SPECIFY that the Contra Costa County Public Works Director is the custodian of the documents and other material that constitute the record of proceedings upon which the Board’s decision is based, and that the record of proceedings is located at 255 Glacier Drive, Martinez, CA. 5. DIRECT the Director of Conservation and Development to file a Notice of Determination with the County Clerk, and APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Leigh Chavez, 925-313-2366 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Liza Mangabay, Nancy Wein, Leigh Chavez C. 77 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:October 18, 2016 Contra Costa County Subject:APPROVE the Kirker Pass Northbound Truck Climbing Lane Project and related actions under the California Environmental Quality Act, Concord area. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 633 RECOMMENDATION(S): (CONT'D) 5. AUTHORIZE the Public Works Director to arrange for payment of $2,210 for California Department of Fish and Wildlife filing fee, a $50 fee to the County Clerk for filing the Notice of Determination, and a $25 fee to Department of Conservation and Development for processing. FISCAL IMPACT: This Project is funded by 40% Local Funds, 34% Measure J Funds, 15% Surface Transportation Improvement Program, 11% State Match. BACKGROUND: The purpose of the Project is to provide a northbound truck climbing lane and paved shoulders for future Class II bike lanes. The Project is intended to improve circulation for motorists and bicyclists along this stretch of road. The road is frequently used by commuters and has heavy truck traffic. With sustained grades steeper than 8 percent, trucks are unable to match the speed of other vehicles on the roadway, causing significant congestion and impacting traffic flow. Project elements will include roadway widening for the truck climbing lane, paved shoulders for future Class II bike lanes, relocation of drainage features, retaining wall construction; installation of signage and striping; construction of two bioretention areas; roadway conforms due to change in grade; and relocation of other existing roadside features. An open grade asphalt concrete overlay will be placed along the southbound and northbound lanes. Construction is expected to begin in 2018, pending availability of local road funds, and may require two construction seasons. Area residents will be notified in advanced of start of construction. Standard construction equipment will be used, including but not limited to: excavators, graders, scrapers, loaders, sweepers/scrubbers, plate compactors, rollers, backhoes, cranes, drill rigs, and pavers. Construction activities will generally be limited to the hours between 7:00 a.m. to 5:00 p.m. with noise-generating activities focused between 8:00 a.m. to 5:00 p.m.; however, there will be limited night work as necessary. Disturbed areas will be stabilized following construction to ensure appropriate erosion and sediment control. Real Property transactions, including right-of-way acquisition and temporary construction easements for access and staging areas and permanent easements for access and maintenance may be necessary in support of this project. CONSEQUENCE OF NEGATIVE ACTION: Delay in approving the project may result in a delay of design and construction, and may jeopardize grant funding. ATTACHMENTS CEQA-NOD Initial Study.Mitigated Negative Declaration October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 634 CALIFORNIA ENVIRONMENTAL QUALITY ACT NOTICE OF DETERMINATION Authority cited: Sections 21083, Public Resources Code. Reference Section 21000-21174, Public Resources Code. G:\engsvc\ENVIRO\TransEng\Kirker Pass Road Northbound Truck Lanes\CEQA\Leigh's CEQA folder\IS-MND-MMRP-NOD\NOD (FINAL)_10-4-16.doc Form updated March 2016 To: Office of Planning and Research From: Contra Costa County P.O. Box 3044, Room 113 Dept. of Conservation & Development Sacramento, CA 95812-3044 30 Muir Road Martinez, CA 94553 County Clerk County of: Contra Costa State Clearinghouse Number: 2016082079 Project Title: Kirker Pass Northbound Truck Climbing Lane Project No. 0662-6R4052, CP# 15-04 Project Applicant: Contra Costa County Public Works Department Project Location: Kirker Pass Road between Clearbrook Drive and the northern Hess Road intersection, Concord Project Description: The Contra Costa County Public Works Department proposes to provide a truck climbing lane along Kirker Pass Road between Clearbrook Drive in the City of Concord and the northernmost Hess Road intersection. Kirker Pass Road is a four-lane principal arterial and route of regional significance between Central and East Contra Costa County. The roadway connects the City of Concord on the southwest end, through the Meridian Hills, to the City of Pittsburg on the northeast end. The purpose of the project is to provide a northbound truck climbing lane and paved shoulders for future Class II bike lanes. The project is needed to improve safety for motorists and bicyclists along this stretch of road. The road is frequently used by commuters and has heavy truck traffic. With sustained grades steeper than 8 percent, trucks are unable to match the speed of other vehicles on the roadway, causing significant congestion and creating a safety hazard. Project elements will include roadway widening for the truck climbing lane, paved shoulders for future Class II bike lanes, relocation of drainage features, retaining wall construction; installation of signage and striping; construction of two bioretention areas; roadway conforms due to change in grade; and relocation of other existing roadside features. An open grade asphalt concrete overlay will be placed on the southbound and northbound lanes as part of the project within the project limits. Construction is expected to begin in 2018 and may require two construction seasons. Standard construction equipment will be used, including but not limited to: excavators, graders, scrapers, loaders, sweepers/scrubbers, plate compactors, rollers, backhoes, cranes, drill rigs, and pavers. Construction activities will generally be limited to the hours between 7:00 a.m. to 5:00 p.m. with noise-generating activities focused between 8:00 a.m. to 5:00 p.m.; however, there will be limited night work as necessary. Disturbed areas will be stabilized following construction to ensure appropriate erosion and sediment control. Real Property transactions, including right-of-way acquisition may be necessary in support of this project. The City of Concord has determined that the project complies with their General Plan. The project was approved on: 1. The project [ will will not] have a significant effect on the environment. 2. An Environmental Impact Report was prepared for this project pursuant to the provisions of CEQA. A Negative Declaration was prepared for this project pursuant to the provisions of CEQA. 3. Mitigation measures [ were were not] made a condition of the approval of the project. 4. A mitigation reporting or monitoring plan [ was was not] adopted for this project. 5. A statement of Overriding Considerations [ was was not] adopted for this project. 6. Findings [ were were not] made pursuant to the provisions of CEQA. Notice of Determination sent to Office of Planning and Research.* This is to certify that the final EIR with comments and responses and record of project approval, or the Negative Declaration, is available to the General Public at: Contra Costa County Public Works Department 255 Glacier Drive, Martinez, CA 94553 Signature (Contra Costa County): Title: Date: Date Received for filing at OPR: AFFIDAVIT OF FILING AND POSTING I declare that on ____________________________________________ I received and posted this notice as required by California Public Resources Code Section 21152(c). Said notice will remain posted for 30 days from the fi ling date. Signature Title: Applicant: Department of Fish and Game Fees Due Public Works Department EIR - $3,070.00 Total Due: $ 2,285.25 255 Glacier Drive Neg. Dec. - $2,210.25 Total Paid $ Martinez, CA 94553 DeMinimis Findings - $0 Attn: Leigh Chavez County Clerk - $50 Receipt #: Environmental Services Division Conservation & Development - $25 Phone: (925) 313-2366 *Notice of Determination may be sent by fax to (916) 323-3018, if followed up with a duplicate mailed copy. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 635 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 636 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 637 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 638 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 639 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 640 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 641 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 642 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 1 of 73 Environmental Checklist Form 1. Project Title: Kirker Pass Road Northbound Truck Climbing Lane Project 2. Lead Agency Name and Address: Contra Costa County Department of Conservation and Development 30 Muir Road, Martinez, CA 94553 3. Contact Person and Phone Number: Claudia Gemberling, Environmental Analyst, (925) 313-2192 Contra Costa County Public Works Department 4. Project Location: The project is located along a 1.2 mile stretch of Kirker Pass Road, between Clearbrook Drive in the City of Concord to the northern Hess Road intersection in central-eastern Contra Costa County (Figures 1- 3). 5. Project Sponsor's Name and Address: Contra Costa County Public Works Department 255 Glacier Drive, Martinez CA 94553 6. General Plan Designation: AL (Agricultural Lands) 7. Zoning: A-4 (Agricultural Preserve), A-2 (General Agriculture) 8. Project Description: The Contra Costa County Public Works Department (PWD) proposes to provide a truck climbing lane along a 1.2-mile section of Kirker Pass Road between Clearbrook Drive in the City of Concord and the northernmost Hess Road intersection. Kirker Pass Road is a four-lane principal arterial and route of regional significance between Central and East Contra Costa County. The roadway connects the City of Concord on the southwest end, through the Meridian Hills, to the City of Pittsburg on the northeast end. The purpose of the project is to provide a northbound truck climbing lane and paved shoulders for future Class II bike lanes. The project is intended to improve circulation for motorists and bicyclists along this stretch of road. The road is frequently used by commuters and has heavy truck traffic. With sustained grades steeper than 8 percent, trucks are unable to match the speed of other vehicles on the roadway, causing significant congestion and impacting traffic flow. Project elements will include roadway widening for the truck climbing lane, paved shoulders for future Class II bike lanes, relocation of drainage features, retaining wall construction; installation of signage and striping; construction of two bioretention areas; roadway conforms due to change in grade; and relocation of other existing roadside features. An open grade asphalt concrete overlay will be placed along the southbound and northbound lanes. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 643 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 2 of 73 Construction is expected to begin in 2018 and may require two construction seasons. Standard construction equipment will be used, including but not limited to: excavators, graders, scrapers, loaders, sweepers/scrubbers, plate compactors, rollers, backhoes, cranes, drill rigs, and pavers. Construction activities will generally be limited to the hours between 7:00 a.m. to 5:00 p.m. with noise-generating activities focused between 8:00 a.m. to 5:00 p.m.; however, there will be limited night work as necessary. Disturbed areas will be stabilized following construction to ensure appropriate erosion and sediment control. 9. Surrounding Land Uses and Setting: The project is located within the northern foothills of Mount Diablo near Kirker Pass. In this location, Kirker Pass Road climbs steeply from the low-lying Clayton Valley, summits near Kirker Pass at an elevation of 965 feet, and descends toward the City of Pittsburg. The project area includes the paved northbound travel lanes of the existing road right-of-way, compacted gravel road shoulders, and steep canyon slopes and grade cuts that are located to the south of the road. The surrounding area is characterized by hilly grassland, undeveloped terrain north of the road and sparse rural development south of the road, with the Concord Pavilion located further south at the western end of the project. 10. Other public agencies whose approval is required (e.g. permits, financing, approval, or participation agreement): Federal Highway Administration (FHWA), California Department of Transportation (Caltrans) Contra Costa Transportation Authority (CCTA), Regional Water Quality Control Board (RWQCB)-San Francisco Bay, California Department of Fish and Wildlife (CDFW)-Region 3, U.S. Army Corps of Engineers (USACE)-San Francisco District, U.S. Fish and Wildlife Service (USFWS), East Contra Costa County Habitat Conservancy (Habitat Conservancy). October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 644 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 645 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 4 of 73 PAGE INTENTIONALLY LEFT BLANK October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 646 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 5 of 73 EVALUATION OF ENVIRONMENTAL IMPACTS: I. AESTHETICS Potentially Significant Impact Less Than Significant with Mitigation Incorporated Less Than Significant Impact No Impact Would the project: a) Have a substantial adverse effect on a scenic vista? b) Substantially damage scenic resources, including but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? c) Substantially degrade the existing visual character or quality of the site and its surroundings? d) Create a new source of substantial light or glare that would adversely affect day or nighttime views in the area? Contra Costa County has two main scenic resources in addition to many localized scenic features: (1) scenic ridges, hillsides, and rock outcroppings; and (2) the San Francisco Bay/Delta estuary system. Throughout much of the County, there are significant topographic variations in the landscape. The largest and most prominent of these are the hills that form the backdrop for much of the developed portions of the area. Views of these major ridgelines help to reinforce the rural feeling of the County’s rapidly growing communities (Contra Costa County 2005a). a) Would the project have a substantial adverse effect on a scenic vista? The project area generally consists of steep to moderately steep rolling, hilly topography dominated by ruderal and annual (non-native) grassland vegetation. The project area’s viewshed is primarily made up of cattle-grazed pastureland and hillsides. Following construction these will remain the primary views. The retaining walls will receive an architectural treatment such as exposed rock, textural wave, or vertical ribbing to provide textural interest to the otherwise plain concrete surface. The walls will be installed at the edges of existing stands of trees, many of which will be intentionally retained where possible. Based on the textural finish, retained trees, and remaining views of adjacent hillsides, the project will not substantially change the overall visual character of the area. Therefore, project impacts will be less than significant. b) Would the project substantially damage scenic resources, including but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? The project site is not located within a state scenic highway; however, Kirker Pass Road is designated as a Scenic Route (Caltrans 2015a; County General Plan 2005l). The project is consistent with the Scenic Routes Implementation Measure 5-bh (County General Plan 2005l) as the visual qualities and character of the roadway were considered during plan design and the design will remain consistent with the rural character of the area, despite the new retaining walls. Further, the purpose of the project is const ructing a truck lane which will improve traffic flow on Kirker Pass Road, a benefit to the traveling public. Therefore, project impacts will be less than significant. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 647 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 6 of 73 c) Would the project substantially degrade the existing visual character or quality of the site and its surroundings? The project will not substantially degrade the existing visual character or quality of the site and its surroundings as the project will be limited to areas immediately around the existing roadway and based on the textural retaining wall finish, retained trees, and persisting views of adjacent hillsides, the project will not substantially change the overall visual character of the area. Construction activities may degrade the visual character of this area but this impact will be limited and temporary. Therefore, project impacts will be less than significant. d) Create a new source of substantial light or glare that would adversely affect day or nighttime views in the area? The constructed project will not introduce a new source of light or glare. The majority of construction will take place during the daylight hours; however, some night work will occur and must be approved by the County Resident Engineer who will be available to address any concerns. Therefore, project impacts will be less than significant. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 648 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 7 of 73 II. AGRICULTURE AND FOREST RESOURCES Potentially Significant Impact Less Than Significant with Mitigation Incorporated Less Than Significant Impact No Impact Would the project: a) Convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland), as shown on the maps prepared pursuant to the Farmland Mapping and Monitoring Program of the California Resources Agency, to non-agricultural use? b) Conflict with existing zoning for agricultural use, or a Williamson Act Contract? c) Conflict with existing zoning for, or cause rezoning of, forest land (as defined in Public Resources Code section 12220(g), timberland (as defined by Public Resources Code section 4526), or timberland zoned Timberland Production (as defined by Government Code section 51104(g)? d) Result in the loss of forest land or conversion of forest land to non-forest use? e) Involve other changes in the existing environment, which due to their location or nature, could result in conversion of farmland, to non-agricultural use or conversion of forest land to non-forest use? Regulatory Background The Farmland Mapping and Monitoring Program (FMMP) was established in 1982 in response to a critical need for assessing the location, quality, and quantity of agricultural lands and conversion of these lands over time. FMMP is a non-regulatory program that provides a consistent and impartial analysis of agricultural land use and land use changes throughout California (California Department of Conservation [DOC] 2015). In order to be shown on FMMP’s Important Farmland Maps as Prime Farmland and Farmland of Statewide Importance the land must have been used for irrigated agricultural production at some time during the four years prior to the Important Farmland Map date and must meet physical and chemical soil criteria as determined by the Natural Resource Conservation Service. Prime Farmland has the best combination of physical and chemical features able to sustain long term agricultural production. This land has the soil quality, growing season, and moisture supply needed to produce sustained high yields. Farmland of Statewide Importance is similar to Prime Farmland but with minor shortcomings, such as greater slopes or less ability to store soil moisture. Unique Farmland consists of lesser quality soils used for the production of the state's leading agricultural crops; this land is usually irrigated, but may include non-irrigated orchards or vineyards as found in some climatic zones in California (California Department of Conservation [DOC] 2015). In addition, land may be enrolled under the ‘Prime Agricultural Land’ designation under the state’s Williamson Act if it meets certain economic or production criteria. The California Land Conservation Act of 1965, commonly known as the Williamson Act, created a program to help counties preserve agricultural land October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 649 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 8 of 73 and open space by offering a tax incentive to property owners. The Williamson Act provides an arrangement where private landowners voluntarily restrict their land to agricultural and compatible open space uses under a contract with the County (Contra Costa County Department of Conservation and Development [CCCDCD] 2015). a) Would the project convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland), as shown on the maps prepared pursuant to the Farmland Mapping and Monitoring Program of the California Resources Agency, to non-agricultural use? County staff completed a Farmland Conversion Impact Rating analysis and received concurrence from USDA Natural Resources Conservation Service (NRCS) staff that the project location lacks the specific soil and site characteristics to meet the Prime, Unique, or Farmland of Statewide Importance designation (USDA NRCS 2015). Therefore, the project will have no impact. b) Would the project conflict with existing zoning for agricultural use, or a Williamson Act Contract? A portion of the project is located adjacent to two Williamson Act contracted parcels (094-130-017 and 118-050-009). The project will not require any rights of way from these two parcels or convert their existing agriculture zoning but may require temporary and/or permanent easements from parcel 118-050- 009. California Government Code Section 51292 allows for public improvements if no other land outside the agricultural preserve is reasonably feasible to locate the public improvement with notification and explanation to the California Department of Conservation (DOC) and local governing body responsible for administration of the Williamson Act program (DOC 2015a, b). No other non-Williamson Act contracted lands can be considered as the easement is needed at this specific location adjacent to the road. Further, the easement will not ultimately convert the agricultural land use as the land will be returned to pre-project conditions. Nevertheless, CCCPWD will notify DOC and the CCCDCD in accordance with California Government Code Section 51292. Therefore, project impacts will be less than significant. c) Would the project conflict with existing zoning for, or cause rezoning of, forest land (as defined in Public Resources Code section 12220(g)), timberland (as defined by Public Resources Code section 4526), or timberland zoned Timberland Production (as defined by Government Code section 51104(g)? The project will not conflict with existing zoning for, or cause rezoning of, forest land (as defined in Public Resources Code section 12220(g), timberland (as defined by Public Resources Code section 4526), or timberland zoned Timberland Production (as defined by Government Code section 51104(g) as no forest land or timberland is present within or adjacent to the project area. Therefore, the project will have no impact. d) Would the project result in the loss of forest land or conversion of forest land to non-forest use? The project will not result in the loss of forest land or conversion of forest land to non-forest use because forest land is not present within or adjacent to the project area. Therefore, the project will have no impact. e) Would the project involve other changes in the existing environment, which due to their location or nature, could result in conversion of farmland, to non-agricultural use or conversion of forest land to non-forest use? The project will not result in other changes that would result in conversion of farmland or forest land. Therefore, project impacts will be no impact. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 650 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 9 of 73 III. AIR QUALITY Potentially Significant Impact Less Than Significant with Mitigation Incorporated Less Than Significant Impact No Impact Would the project: a) Conflict with or obstruct implementation of the applicable air quality plan? b) Violate any air quality standard or contribute to an existing or projected air quality violation? c) Result in a cumulatively considerable net increase of any criteria pollutant for which the project region is a non-attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? d) Expose sensitive receptors to substantial pollutant concentrations? e) Create objectionable odors affecting a substantial number of people? Regulatory Background The federal Clean Air Act (CAA) requires the U. S. Environmental Protection Agency (USEPA) to set National Ambient Air Quality Standards (NAAQS) for six common criteria air pollutants: particulate matter, ground-level ozone, carbon monoxide, sulfur oxides, nitrogen oxides, and lead. Of the six pollutants, particle pollution and ground-level ozone are the most widespread health threats. The CAA requires the USEPA to designate areas as meeting (attainment) or not meeting (nonattainment) the standards (USEPA 2015). In addition, the California Health and Safety Code requires the California Air Resources Board (CARB), a division of the California EPA, to establish and periodically review area designation criteria for state standards, which are more stringent than federal standards. The project is located within the San Francisco Bay Area Air Basin which is currently designated as nonattainment for national and state ozone and particulate matter standards (Bay Area Air Quality Management District [BAAQMD] 2015a). The CAA also requires states to develop a general plan to attain and maintain the NAAQS and a specific plan to attain the standards for each nonattainment area. The CARB and the BAAQMD periodically prepare and update these plans in cooperation with regional agency partners. Th ese plans usually define control strategies to reduce air pollutant emissions from industrial facilities, commercial processes, motor vehicles, and other sources which are typically implemented through a combination of regulations enforced by the BAAQMD, grant and incentive programs, public education and outreach, and partnerships with other agencies and stakeholders. The current air quality plan is the 2010 Clean Air Plan which includes the most recent ozone attainment plan and focuses on reduction of ozon e, particulate matter, and greenhouse gases (GHGs) (BAAQMD 2010a). In order to address GHGs, which include criteria air pollutants (regional pollutants) and toxic air contaminants (local pollutants), the BAAQMD adopted CEQA thresholds of significance and updated its 1999 CEQA Air Quality Guidelines in 2010 to assist lead agencies in evaluating air quality impacts to October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 651 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 10 of 73 determine if a project’s individual emissions would be cumulatively considerable. Various modeling tools are used to estimate emissions based on the type of project (i.e., land use developments, linear transportation and utility projects) (BAAQMD 2010b). However, the BAAQMD’s 2010 adopted thresholds were challenged in a lawsuit and in March 2012 the Alameda County Superior Court issued a judgment finding that the BAAQMD had failed to comply with CEQA when it adopted the 2010 thresholds of significance. As such, the 2010 thresholds are not formally in place pending CEQA review and have been pulled from the 2011 CEQA Guidelines which were updated in 2012 to omit the thresholds to reflect this ruling (BAAQMD 2012). In the interim, while the BAAQMD has indicated that Lead Agencies may rely on BAAQMD’s updated CEQA Guidelines for assistance in calculating air pollution emissions, obtaining information regarding health impacts of air pollutants, and identifying potential mitigation measures, the BAAQMD suggests that Lead Agencies determine appropriate thresholds for each project, and consider the 1999 thresholds along with the evidence in record for the project to determine air quality impacts. The deferral of the 2010 thresholds was based on a procedural action and not on the scientific merits of the thresholds. For this reason, and in this case, the 2010 thresholds were used to determine the project impacts. The 1999 and 2012 CEQA Guidelines were also consulted (BAAQMD 1999, 2010b, 2012). In addition to criteria air pollutants, naturally-occurring asbestos (NOA), a toxic air contaminant, is also an air pollutant of concern. It can cause lung cancer and mesothelioma which is dependent upon the type of asbestos fibers inhaled and exposure levels. NOA is typically associated with serpentinite and ultramafic rocks formed in high-temperature environments below the surface of the earth when metamorphic conditions are right for the formation of asbestos. The BAAQMD requires that projects implement the best available dust control measures where NOA is likely to be found in order to reduce dust emissions as well as notification to the BAAQMD (BAAQMD 2015b, CARB 2015, Office of Planning and Research [OPR] 2008a). The project area is not located within an area identified as having rocks associated with NOA (DOC 2000). a) Would the project conflict with or obstruct implementation of the applicable air quality plan? The air quality plan applicable to the project area is the Contra Costa County Climate Action Plan, adopted on December 15, 2015 which is consistent with the BAAQMD Bay Area 2010 Clean Air Plan (Clean Air Plan) adopted on September 15, 2010 (CCCDCD 2015b, BAAQMD 2010a). Both plans identify strategies to improve air quality and protect public health through implementation of control measures. The BAAQMD Clean Air Plan identifies a number of control measures for stationary, mobile, transportation, land use and local impact, and energy and climate sources. The County Climate Action Plan identifies implementation measures for energy efficiency and conservation, renewable energy, land use and transportation, solid waste, water conservation, and government operations. While most of the measures are not applicable to the project as the completed project will not create air pollutant sources beyond what already exists from existing traffic use of the road, the project will not conflict with or obstruct implementation of the applicable air quality plans as the project will improve the performance and efficiency of traffic movement. The additional truck climbing lane will alleviate congestion caused by passenger cars being trapped behind slow-moving trucks climbing Kirker Pass Road and would be expected to reduce congestion-related tailpipe emissions. Therefore, project impacts will be less than significant. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 652 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 11 of 73 b) Would the project violate any air quality standard or contribute to an existing or projected air quality violation? Both the state and federal governments have established health-based Ambient Air Quality Standards for six criteria air pollutants: carbon monoxide (CO), ozone (O3), nitrogen dioxide (NO2), sulfur dioxide (SO2), lead (Pb), and suspended particulate matter (PM). These standards are designed to protect the health and welfare of the populace with a reasonable margin of safety. The Bay Area is under nonattainment status for State 1-hour and 8-hour ozone standards. In addition, the Bay Area was designated as a nonattainment area for the federal 8-hour ozone standard. The Bay Area is also considered a nonattainment area for PM2.5 at the state level and an attainment area at the federal level. To meet these standards the BAAQMD has established project level thresholds for reactive organic gases (ROG), nitrogen oxides (NOx), and particulate matter 2.5 (PM2.5). ROG is formed from combustion of fuels and evaporation of organic solvents. ROG is an ozone precursor and a prime component of the photochemical reaction that forms ozone. NOx refers to the compounds of NO2, a reddish-brown gas, and nitric oxide (NO), a colorless, odorless gas, that are formed from fuel combustion under high temperature or pressure. NOx is a primary component of the photochemical smog reaction. PM2.5 refers to fine suspended particulate matter with an aerodynamic diameter of 2.5 microns or less, and particulate matter 10 (PM10) refers to coarse particles that are larger than 2.5 microns but smaller than 10 microns. According to the BAAQMD’s CEQA Air Quality Guidelines (2012), to meet air quality standards for operational-related criteria air pollutant and air precursor impacts, the project must not: 1. Generate construction emissions of ROG, NOx or PM2.5 greater than 54 pounds per day or PM10 exhaust emissions greater than 82 pounds per day; 2. Contribute to CO concentrations exceeding the state ambient air quality standards; or 3. Generate operation emissions of ROG, NOx or PM2.5 of greater than 10 tons per year or 54 pounds per day or PM10 emissions greater than 15 tons per year or 82 pounds per day. During construction, short-term degradation of air quality may occur due to the release of particulate emissions generated by excavation, grading, hauling, and other activities. Emissions from construction equipment are also anticipated and would include CO, NOx, ROG, directly-emitted particulate matter (PM2.5 and PM10), and toxic air contaminants (TACs) such as diesel exhaust particulate matter. Site preparation and project construction would involve grading and paving activities. Construction-related effects on air quality from the proposed project would be greatest during the site preparation phase because most engine emissions are associated with the excavation, handling, and transport of soils on the site. Sources of fugitive dust would include disturbed soils at the construction site. PM10 emissions would depend on soil moisture, silt content of soil, wind speed, and the number of equipment pieces operating on-site. Larger dust particles would settle near the source, while fine particles would be dispersed over greater distances from the construction site. Water or other soil stabilizers can be used to control dust, resulting in emission reductions of 50 percent or more. The BAAQMD has established standard measures for reducing fugitive dust emissions (PM10). With the implementation of standard construction measures such as frequent watering (e.g., two times per day at a minimum), fugitive dust emissions from construction activities would not result in adverse air quality impacts. In addition to dust-related PM10 emissions, construction equipment powered by gasoline and diesel engines would generate CO, SO2, NOx, VOCs and some soot particulate (PM2.5 and PM10) in exhaust emissions. These emissions would be temporary and limited to the immediate area surrounding the construction sites. Construction emissions for the project were calculated using the Road Construction Emissions Model v. 7.1.5.1, developed by the Sacramento Metropolitan Air Quality Management District. Construction will likely occur over two October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 653 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 12 of 73 construction seasons, during the months of April through October, in 2018 and 2019, for a total duration of approximately 12 months. Construction-related emissions for the project are shown in Table 1. As shown in Table 1, average daily construction emissions would not exceed the BAAQMD’s numeric threshold for ROG, NOx or particulate matter exhaust emissions. However, in order to reduce fugitive dust emissions to a less than significant level, the following BAAQMD Construction Mitigation Measures (2012) would be implemented. MITIGATION MEASURE AIR-1: Consistent with the Construction Mitigation Measures required by the BAAQMD, the following actions shall be incorporated into construction contracts and specifications for the project: 1. All exposed surfaces (e.g., parking areas, staging areas, soi l piles, graded areas, and unpaved access roads) shall be watered two times per day. 2. All haul trucks transporting soil, sand, or other loose material off-site shall be covered. 3. All visible mud or dirt tracked-out onto adjacent public roads shall be removed using wet power vacuum street sweepers at least once per day. The use of dry power sweeping is prohibited. 4. All vehicle speeds on unpaved roads shall be limited to 15 mph. 5. All roadways, driveways, and sidewalks to be paved shall be completed as soon as possible. 6. Idling times shall be minimized either by shutting equipment off when not in use or reducing the maximum idling time to 5 minutes (as required by the California airborne toxics control measure Title 13, Section 2485 of California Code of Regulations [CCR]). Clear signage shall be provided for construction workers at all access points. 7. All construction equipment shall be maintained and properly tuned in accordance with manufacturer’s specifications. All equipment shall be checked by a certified mechanic and determined to be running in proper condition prior to operation. 8. A publicly visible sign shall be posted with the telephone number and contact information for the designated on-site construction manager available to receive and respond to dust co mplaints. This person shall report all complaints to Contra Costa County and take immediate corrective action as soon as practical but not more than 48 hours after the complaint is received. The BAAQMD’s phone number shall also be visible to ensure compliance with applicable regulations. Localized CO ImpactsThe BAAQMD has established a screening methodology that provides a conservative indication of whether implementation of a proposed project would result in significant CO emissions. According to the BAAQMD’s CEQA Air Quality Guidelines, a proposed project would result in a less-than-significant impact to localized CO concentrations if the following screening criteria are met: 1. The project is consistent with an applicable congestion management program established by the Table 1: Project Construction Emissions in Pounds Per Day Project Construction ROG NOx CO Exhaust PM2.5 Exhaust PM10 Average Daily Emissions 5.5 52.6 26.8 2.7 2.7 BAAQMD Thresholds 54.0 54.0 NA 54.0 82.0 Exceed Threshold? No No NA No No Source: LSA Associates, Inc., 2015. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 654 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 13 of 73 county congestion management agency for designated roads or highways, and the regional transportation plan and local congestion management agency plans. 2. The proposed project would be expected to alleviate congestion on roadways and not increase traffic volumes. Therefore, the project would not increase traffic volumes at affected intersections to more than 44,000 vehicles per hour, nor would it increase traffic volumes at affected intersections to more than 24,000 vehicles per hour where vertical and/or horizontal mixing is substantially limited (e.g., tunnel, parking garage, bridge underpass, natural or urban street canyon, or below-grade roadway). The proposed project would not conflict with the Contra Costa County Transportation Authority’s Congestion Management Program for designated roads or highways, a regional transportation plan, or other agency plans (CCTA 2013). Therefore, the proposed project would not result in localized CO concentrations that exceed state or federal standards. Further, the proposed project would consist of a dedicated truck climbing lane. The roadway project would help alleviate congestion caused by passenger cars being trapped behind slow-moving trucks climbing Kirker Pass Road and would be expected to reduce congestion-related tailpipe emissions. Therefore, project impacts will be less than significant with mitigation incorporated. c) Would the project result in a cumulatively considerable net increase of any criteria pollutant for which the project region is a non-attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? CEQA defines a cumulative impact as two or more individual effects, which when considered together, are considerable or which compound or increase other environmental impacts. According to the BAAQMD, air pollution is largely a cumulative impact and no single project is sufficient in size itself to result in nonattainment of ambient air quality standards. In developing the thresholds of significance for air pollutants used in the analysis above, the BAAQMD considered the emission levels for which a project’s individual emissions would be cumulatively considerable. The BAAQMD CEQA Air Quality Guidelines (2012) indicate that if a project exceeds the identified significance thresholds, it’s emissions would be cumulatively considerable, resulting in significant adverse air quality impacts to the region’s existing air quality conditions. Therefore, if a project’s daily average or annual emissions of operational - related criteria air pollutants exceed any applicable threshold established by the BAAQMD, the proposed project would result in a cumulatively significant impact. Because the project would likely reduce operational emissions with improved traffic flow (less congestion resulting from slower moving trucks), the proposed project would not exceed established thresholds for regional emissions or make a cumulatively considerable contribution to regional air quality impacts. Therefore, project impacts will be less than significant. d) Would the project expose sensitive receptors to substantial pollutant concentrations? Sensitive receptors are defined as residential uses, schools, daycare centers, nursing homes, and medical centers, and other high-risk receptors. Individuals particularly vulnerable to diesel particulate matter (DPM) are children, with lung tissue that is still developing, and the elderly, who may have serious health problems that can be aggravated by exposure to DPM. Health risks from toxic air contaminants (TACs) such as construction diesel emissions are a function of both concentration and duration of exposure. Construction diesel emissions are temporary, affecting an area for a period of days or perhaps weeks throughout the construction period. Additionally, construction-related sources are mobile and transient in nature and the emissions occur with the project site with concentration dispersing rapidly with distance. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 655 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 14 of 73 Implementation of Mitigation Measure AIR-1 would help to reduce construction pollutant concentrations. The closest sensitive receptor in the project vicinity is a residence located approximately 200 feet east of Kirker Pass Road on Hess Road on the northern end of the project boundary. Residents could be temporarily exposed to diesel engine exhaust during the construction period due to the operation of construction equipment. The BAAQMD CEQA significance threshold for potential effects of DPM applies to the hypothetical exposure of a person continuously for 70 years. The duration of the construction period is expected to be a total of 12 months spread over two construction seasons which is relatively short when compared to the 70-year risk exposure period. Additionally, the 12 month duration would cover the entire 1.2 mile length of the project, therefore emission concentrations at any one receptor location would have a much shorter duration. Therefore, due to the short duration of the construction period and the dispersion of project construction emissions, health risk impacts associated with project construction would be less than significant. Additionally, with implementation of Mitigation Measure AIR-1, which is consistent with BAAQMD guidelines, health risks from construction emissions of DPM would be less than significant. Therefore, project impacts will be less than significant with mitigation. e) Would the project create objectionable odors affecting a substantial number of people? The proposed project would include the addition of a truck climbing lane on Kirker Pass Road. There may be odors associated with project construction, but these will be limited and temporary in nature therefore, project impacts will be less than significant. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 656 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 15 of 73 IV. BIOLOGICAL RESOURCES Potentially Significant Impact Less Than Significant with Mitigation Incorporated Less Than Significant Impact No Impact Would the project: a) Have a substantial adverse effect, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Wildlife or U.S. Fish and Wildlife Service? b) Have a substantial adverse effect on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Wildlife or U.S. Fish and Wildlife Service? c) Have a substantial adverse effect on federally protected wetlands as defined by Section 404 of the Clean Water Act (including but not limited to, marsh, vernal pool, coastal, etc.) through direct removal, filling, hydrological interruption, or other means? d) Interfere substantially with the movement of any native resident or migratory fish or wildlife species or with established native resident or migratory wildlife corridors, or impede the use of native wildlife nursery sites? e) Conflict with any local policies or ordinances protecting biological resources, such as tree preservation policy or ordinance? f) Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Community Conservation Plan, or other approved local, regional or state habitat conservation plan? Regulatory Background In 1973, the federal Endangered Species Act (ESA) was passed by Congress to protect ecosystems supporting special-status species to be administered by the U. S. Fish and Wildlife Service (USFWS). The California Endangered Species Act was passed as a parallel act to be administered by the California Department of Fish and Wildlife (CDFW). Special-status plant and wildlife species are defined as those species listed as Endangered, Threatened, or Proposed for listing or are designated as Fully Protected species under one or more of the following regulatory status: October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 657 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 16 of 73  Federal Endangered Species Act, as amended (Code of Federal Regulations, Title 50, Section 17);  California Endangered Species Act (California Code of Regulations Title 14, Section 670.5);  California Fish and Game Code (Section 1901, 2062, 2067, 3511, 4700, 5050, and 5515);  Species considered to be rare or endangered under the conditions of Section 15380 of the CEQA Guidelines such as those identified in the Inventory of Rare and Endangered Vascular Plants of California by the California Native Plant Society (CNPS) (Native Plant Protection Act of 1977); and  Other species that are considered sensitive or of special concern due to limited distribution or lack of adequate information to permit listing, or rejection for state or federal status such as Species of Special Concern (SSC) designated by the CDFW as well as locally rare species defined by CEQA Guidelines 15125(c) and 15380, which may include species that are designated as sensitive, declining, rare, locally endemic or as having limited or restricted distribution by various federal, state, and local agencies, organizations, and watchlists such as those identified in the CDFW California Natural Diversity Database; as well as birds and raptors protected under the Federal Migratory Bird Treaty Act (16 U.S.C. 703-711) (Executive Order 13186). East Contra Costa County Habitat Conservation Plan/Natural Community Conservation Plan The East Contra Costa County Habitat Conservation Plan/Natural Community Conservation Plan (HCP/NCCP or Plan) is intended to provide an effective framework to protect natural resources and special- status species recovery in eastern Contra Costa County while improving and streamlining the environmental permitting process for impacts on these species and associated habitats. The HCP/NCCP complies with Section 10(a)(1)(B) of the federal ESA and California Natural Community Conservation Planning Act of 2003 and as such covered activities are authorized to have incidental take of HCP/NCCP-covered special- status species subject to mitigation fees for both permanent and temporary impacts to species habitats and implementation of specific conditions and conservation measures to avoid or minimize potential effects to species and/or their habitats (Jones & Stokes 2006). The project is a covered activity under the HCP/NCCP; however, approximately one third of the project’s alignment falls outside the Plan Service Area (the portion of the project that lies within the Concord City Limits). The portion of the project that falls within the Plan Service Area will comply with all avoidance and minimization measures and mitigation fee payment required by the Plan and will receive incidental take coverage for HCP/NCCP-covered species via the Plan. However, the HCP/NCCP cannot provide take coverage for HCP/NCCP-covered species outside the Plan area, so for the portion of the project outside the Plan Service Area, the Public Works Department will obtain a separate Section 2081 Incidental Take Permit from the CDFW and a separate Section 7 Biological Opinion from the USFWS. Nevertheless, in an effort to provide for reasonable streamlining, staff from the Public Works Department worked with staff from the Habitat Conservancy who in turn coordinated with staff from the signatory Wildlife Agencies (USFWS and CDFW) to provide a framework for consistent, project-wide avoidance and minimization measures based on the measures in the HCP/NCCP and to allow the project to be mitigated through a mitigation fee payment to the Habitat Conservancy. The Habitat Conservancy will use the mitigation fees paid for the project’s impacts to create beneficial mitigation that is consistent with the overall conservation strategy of the HCP/NCCP. This will allow the project to have a consistent mitigation approach for the full project alignment but it will ensure that the impacts due to the portion of the project that falls outside the Plan Service Area do not count against the Plan’s take limits, nor will they count toward the Plan’s overall conversation requirements (East Contra Costa County Habitat Conservancy 2016). October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 658 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 17 of 73 Environmental Setting The project vicinity can be characterized as steep rolling hills, grazing land, riparian woodland, and oak woodland that support several native tree and shrub species, including valley oak, California walnut, cottonwood, and arroyo willow. Riparian woodland is the predominant tree canopy found within the project boundary. The riparian woodland is concentrated in two areas of the project boundary; the western and eastern limits. Both riparian woodland concentrations follow a ravine that runs along the south side of Kirker Pass Road; the ravine experiences above ground water flow due to the presence of an unnamed intermittent stream. Single family residences are located at the western and eastern ends of the project boundary. Suburban homes are located north of Clearbrook Road on the northern side of Kirker Pass Road. A salvage yard is present below the intersection of Kirker Pass Road and Hess Road; this yard contains a mobile home and permanent structures that may house residents. Qualified biologists conducted habitat assessments to identify habitats within and around the project area to determine if sensitive habitats, natural communities, and wetlands and waters of the U.S. occur. Habitat assessments were conducted from May 23rd to July 18th 2014 and updated in October of 2015 (LSA Associates 2015a,b). The majority of the area surrounding the project limits is grazing land. A number of plant and wildlife species from the region were considered and either determined to have the potential to occur within the project vicinity or not; based on the level of suitable habitat within or adjacent to the project area. No special-status fish species have the potential to occur within the project area. The animal and plant species in Table 1 below were determined to have the potential to occur in the project vicinity. Table 1: Special-Status Species that may be impacted by the Project SPECIES LISTING STATUS* HCP/NCCP STATUS POTENTIAL PROJECT IMPACT Amphibians California red-legged frog Fed: FT CA: SSC Covered Upland Aestivation non-breeding habitat California tiger salamander Fed: FT CA: SSC Covered Upland Aestivation non-breeding habitat Birds Golden eagle Fed: BGPA CA: CAFWC Covered Nesting and Foraging Habitat Burrowing owl Fed: None CA: SSC Covered Nesting and Foraging Habitat White tailed kite Fed: MBTA CA: Fully protected Not Covered Nesting and Foraging Habitat Bats Townsend’s big-eared bat Fed: None CA: Candidate Covered Possible day or night roosting Pallid bat Fed: None CA: SSC Not Covered Possible day or night roosting Mammals San Joaquin kit fox Fed: FE CA: ST Covered Denning and Foraging Habitat October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 659 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 18 of 73 Plants Diablo helianthella Fed: None CA: 1B Covered identified in the BSA but outside project limits (FE) Federally Endangered; (T) Threatened; (SSC) Special Species of Concern; (BGPA) Bald, Golden Eagle Protection Act; (FP) Fully Protected; (1B) California Rare Plant Rank, (MBTA) Migratory Bird Treaty Act, (CAFWC) California Fish and Wildlife Code. a) Would the project have a substantial adverse effect, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Wildlife or U.S. Fish and Wildlife Service? The project will result in permanent impacts to approximately 3.828 acres (0.893 acre of these impacts will occur outside of the Plan Service Area) and temporary impacts to approximately 2.723 acre (0.576 acre of these impacts will occur outside of the Plan Service Area) (East Contra Costa County Habitat Conservancy 2016a,b). However; the project will not have a substantial adverse effect on any species identified as a candidate, sensitive or special status species in local or regional plans, because project- related impacts will be avoided, minimized, or appropriately mitigated. Measures to avoid, minimize and/or mitigate project impacts are described below: California red-legged frog Suitable aestivation, foraging, and/or dispersal habitat occurs in the project area. However, because the project does not contain suitable California red-legged frog breeding habitat, no species-specific avoidance and minimization measures are required under the HCP/NCCP. Further, early consultation with CDFW, USFWS and the Conservancy has led to a tentative agreement to allow the Public Works Department to follow the HCP/NCCP avoidance and minimization measures project-wide, including the area outside the Plan Service Area. This avoidance strategy has been approved by the Habitat Conservancy Board as a component of a larger strategy to provide streamlined permitting for this project even though it falls both outside of and within the Plan Service Area (East Contra Costa County Habitat Conservancy 2016a,b). California Tiger Salamander Suitable aestivation, foraging, and/or dispersal habitat occurs in the project area. However, because the project does not contain suitable California tiger salamander breeding habitat, no species-specific avoidance and minimization measures are required under the HCP/NCCP. Further, early consultation with CDFW, USFWS and the Conservancy has led to a tentative agreement to allow the Public Works Department to follow the HCP/NCCP avoidance and minimization measures project-wide, including the area outside the Plan Service Area. This avoidance strategy has been approved by the Habitat Conservancy Board as a component of a larger strategy to provide streamlined permitting for this project even though it falls both outside of and within the Plan Service Area (East Contra Costa County Habitat Conservancy 2016a,b). Golden eagle The limited large trees in the vicinity of the project vicinity are unlikely to provide suitable nesting habitat due to human activity along Kirker Pass Road; however, the possibility of nesting cannot be completely ruled out. Therefore, the following avoidance measure will be implemented prior to start of construction. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 660 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 19 of 73 AVOIDANCE MEASURE BIO-1: Prior to ground disturbance, a qualified biologist will conduct a preconstruction survey to establish whether golden eagle nests within 0.5 mile of the proposed project site are occupied. The survey will be conducted no more than one month in advance of construction. Occupancy of nests will be determined by observations from the project site and public roads or by observations of golden eagle activity (e.g., foraging) near the project site. Covered activities will be prohibited within 0.5 mile of active nests. Nests can be built and active at almost any time of the year, although mating and egg incubation occurs late January through August, with peak activity in March through July. If site - specific conditions or the nature of the covered activity (e.g., steep topo graphy, dense vegetation, limited activities) indicate that a smaller buffer could be appropriate or that a larger buffer should be implemented, the Habitat Conservancy will coordinate with CDFW/USFWS to determine the appropriate buffer size. During construction, biological monitoring will focus on ensuring that no covered activities occur within the buffer zone established around an active nest. Burrowing owl Burrowing owl is known to occur in the project vicinity and the habitat assessments identified appropriately sized ground-squirrel burrows, although no burrowing owl, or signs of burrowing owl occupation were observed. However, the possibility of occupancy cannot be completely ruled out. Therefore, the following avoidance measure will be implemented prior to start of construction. AVOIDANCE MEASURE BIO-2: Prior to any ground disturbance related to covered activities, a USFWS/CDFW approved biologist will conduct a preconstruction survey in areas identified in the habitat assessments as having potential burrowing owl habitat. Surveys will establish the presence or absence of burrowing owl and/or habitat features and evaluate use by owls in accordance with CDFW survey guidelines (CDFG 1995). On the parcel where the activity is proposed, the biologist will survey the proposed disturbance footprint and a 500-foot radius from the perimeter of the proposed footprint to identify burrows and owls. Adjacent parcels under different land ownership will not be surveyed. Surveys should take place near sunrise or sunset in accordance with CDFW guidelines. All burrows or burrowing owls will be identified and mapped. Surveys will take place no more than 30 days prior to construction. During the breeding season (February 1 – August 31), surveys will document whether burrowing owls are nesting in or directly adjacent to disturbance areas. During the nonbreeding season (September 1 – January 31), surveys will document whether burrowing owls are using habitat in or directly adjacent to any disturbance area. Survey results will be valid only for the season (breeding or nonbreeding) during which the survey is conducted. If burrowing owls are found during the breeding season (February 1 – August 31), the project proponent will avoid all nest sites that could be disturbed by project construction during the remainder of the breeding season or while the nest is occupied by adults or young. Avoidance will include establishment of a non-disturbance buffer zone. Construction may occur during the breeding season if a qualified biologist monitors the nest and determines that the birds have not begun egg-laying and incubation or that the juveniles from the occupied burrows have fledged. During the nonbreeding season (September 1 – January 31), the project proponent should avoid the owls and the burrows they are using, if possible. Avoidance will include the establishment of a buffer zone. If occupied burrows for burrowing owls are not avoided, passive relocation will be implemented. Owls should be excluded from burrows in the immediate impact zone and within a 160- foot buffer zone by installing one-way doors in burrow entrances. These doors should be in place for 48 hours prior to excavation. The project area should be monitored daily for 1 week to confirm that the owl has abandoned the burrow. Whenever possible, burrows should be excavated using hand tools and October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 661 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 20 of 73 refilled to prevent reoccupation (CDFG 1995). Plastic tubing or a similar structure should be inserted in the tunnels during excavation to maintain an escape route for any owls inside the burrow. The applicant may conduct burrow management (i.e., regular surveys to find and proactively collapse unoccupied yet suitable burrows) in advance of and during construction to lower the likelihood of owls occupying burrows within the project area. White-tailed kites Although the large trees near the project site are unlikely to provide suitable nesting habitat due to human activity along Kirker Pass Road, nesting cannot be completely ruled out as the adjacent grassland and ruderal habitat provide suitable foraging for this species. Therefore, the following avoidance measure will be implemented prior to start of construction. AVOIDANCE MEASURE BIO-3: To the extent feasible, vegetation removal activities will not occur during the breeding season of February 15 through August 31. If vegetation removal must occur during the breeding season, all sites will be surveyed by a qualified biologist to verify the presence or absence of nesting birds. Preconstruction surveys will be conducted no more than two weeks prior to the start of work from February 15 through August 31. If the survey indicates the potential presence of nesting birds, a buffer will be placed around the nest in which no work will be allowed until the young have successfully fledged or the nest has failed. The size of the nest buffer will be determined by a qualified biologist in consultation with CDFW/USFWS. In general, buffer sizes of 250 feet for raptors and 50 feet for passerines should prevent disturbance to birds nesting in a moderately urban environment, but these buffers may be increased or decreased, as appropriate, depending on the bird species, the level of disturbance anticipated near the nest and other factors such as topography and vegetation shielding. Townsend’s big-eared bat Suitable foraging and movement habitat occurs on the project site, although no evidence of possible roosting sites was observed and the potential for the species to occur is low. AVOIDANCE MEASURE BIO-4: A preconstruction survey is required to determine whether project area trees are occupied or whether they show signs of recent previous occupation. If the species is observed or if evidence of recent occupation is established, construction activities must be scheduled to minimize impacts on Townsend’s big-eared bat. The establishment of maternity or hibernation roosts is highly unlikely due to a lack of appropriate habitat, however, if such sites are discovered they will be sealed in accordance with HCP/NCCP requirements as follows: hibernation site with evidence of prior occupation will be sealed before the hibernation season (November to March), and nursery sites will be sealed before the nursery season (April to August). If the site is occupied, then the action will occur either prior to or after the hibernation season and after August 15 for nursery colonies. Pallid bat Suitable foraging habitat occurs in the grassland and ruderal habitats in the project vicinity, and the larger trees on the project site could provide suitable day or night roosting habitat, although no evidence of such roost occurrence has been observed. Suitable maternity roost habitat is absent from the project site. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 662 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 21 of 73 AVOIDANCE MEASURE BIO-5: All potential roost trees within the BSA will be surveyed for the presence of bat roosts by a qualified biologist no more than two weeks prior to the initiation of tree removal or ground disturbing activities. If no roosting sites are present, the trees will be removed within two weeks following the survey. If roosting habitat is present and occupied, then a qualified biologist will determine the species of bats present. If it is determined that the bats are not a special-statues species and the roost is not being used as a maternity roost, then the bats may be evicted using methods developed by a biologist experienced in developing bat mitigation and exclusion plans. If the bats are found to be pallid bats of the roost is being used as a maternity roost by any bat species, then a biologist experience in bat mitigation and exclusion plans must prepare an eviction plan detailing the methods of excluding bats and the method to secure the roost site to prevent its reuse prior to removal. Removal of the roost may only occur after the eviction plan has been approved by CDFW. Tree removal surrounding roost trees will be conducted without damaging roost trees. All trees will be cut and left on the ground overnight prior to onsite chipping or removal of trees to allow bats to escape from the downed trees. No diesel or gas- powered equipment will be stored or operated directly beneath a roost site and all construction activity in the vicinity of an active roost will be limited to daylight hours. San Joaquin kit fox Surveys identified suitable foraging, movement, and denning habitat in the project area however the potential for occurrence is low due to the absence of observations in Contra Costa County since 1993. AVOIDANCE MEASURE BIO-6: Prior to any ground disturbance related to covered activities, a USFWS/CDFW–approved biologist will conduct a preconstruction survey in areas identified in the surveys as supporting suitable breeding or denning habitat for San Joaquin kit fox. The surveys will establish the presence o r absence of San Joaquin kit foxes and/or suitable dens and evaluate use by kit foxes in accordance with USFWS survey guidelines (U.S. Fish and Wildlife Service 1999). Preconstruction surveys will be conducted within 30 days of ground disturbance. On the parcel where the activity is proposed, the biologist will survey the proposed disturbance footprint and a 250-foot radius from the perimeter of the proposed footprint to identify San Joaquin kit foxes and/or suitable dens. Adjacent parcels under different land ownership will not be surveyed. The status of all dens will be determined and mapped. Written results of preconstruction surveys will be submitted to USFWS within 5 working days after survey completion and before the start of ground disturbance. Concurrence is not required prior to initiation of covered activities. If San Joaquin kit foxes and/or suitable dens are identified in the survey area, the measures described below will be implemented. If a San Joaquin kit fox den is discovered in the proposed development footprint, the den will be monitored for 3 days by a USFWS/CDFW -approved biologist using a tracking medium or an infrared beam camera to determine if the den is currently being used. Unoccupied dens should be destroyed immediately to prevent subsequent use. If a natal or pupping den is found, USFWS and CDFW will be notified immediately. The den will not be destroyed until the pups and adults have vacated and then only after further consultation with USFWS and CDFW. If kit fox activity is observed at the den during the initial monitoring period, the den will be monitored for an additional 5 consecutive days from the time of the first observation to allow any resident animals to move to another den while den use is actively discouraged. For dens other than natal or pupping dens, use of the den can be discouraged by partially plugging the entrance with soil such that any resident animal can easily escape. Once the den is determined to be unoccupied it may be excavated under the direction of the biologist. Alternatively, if the animal is still present after 5 or more consecutive days of plugging and monitoring, the den may have to be excavated when, in the judgment of a biologist, it October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 663 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 22 of 73 is temporarily vacant (i.e., during the animal’s normal foraging activities). If dens are identified in the survey area outside the proposed disturbance footprint, exclusion zones around each den entrance or cluster of entrances will be demarcated. The configuration of exclusion zones should be circular, with a radius measured outward from the den entrance(s). No covered activities will occur within the exclusion zones. Exclusion zone radii for potential dens will be at least 50 feet and will be demarcated with four to five flagged stakes. Exclusion zone radii for known dens will be at least 100 feet and will be demarcated with staking and flagging that encircles each den or cluster of dens but does not prevent access to the den by kit fox. Diablo helianthella Diablo helianthella were observed within the study area along the HCP/NCCP covered portion of the project but south and outside of the project impact footprint. The plants are outside of the project boundaries; therefore, the project is not expected to have any impact on these individuals. A subsequent blooming period survey may be conducted in summer 2017 (the year prior to construction) to rule out the possibility of Diablo helianthella occurring in the impact area. If subsequent blooming period surveys are not conducted, preconstruction surveys will be conducted prior to project implementation to verify that the population has not moved into the impact area. Other Nesting Birds and Raptors AVOIDANCE MEASURE BIO-7: Additional passerine and raptor bird species also have the potential to breed and forage within the project vicinity due to the presence of riparian and oak woodlands, native grassland, and seasonal wetlands in the project area or vicinity. Most passerine and raptor species are protected by the Migratory Bird Treaty Act (MBTA) and Fish and Game Code. Construction of the project will require removal of trees and shrubs along Kirker Pass Road. The general avian nesting season is February 1 – August 31. Therefore, the project may directly or indirectly impact listed and/or MBTA-protected nesting birds and/or raptors if present. The project is not anticipated to impact these species with implementation of the following avoidance measures: 1. If tree removal, pruning, or grubbing activities are necessary, such activities will be conducted between October and February – outside of the breeding season – and preferably during the fall, prior to the onset of the rainy season, to avoid impacts to nesting migratory birds. 2. If project construction begins during the breeding season (February 1 to August 31), preconstruction surveys will be conducted within the project footprint and a 250-foot buffer for raptors and a 50-foot buffer for all other nesting birds, by a qualified biologist no more than two weeks prior to staging, pruning/grubbing or surface-disturbing activities. If no active nests are found within the project footprint and a 250-foot buffer, no further measures need to be implemented. 3. If active nests (i.e. nests in the egg laying, incubating, nestling or fledgling stages) are found within 250 feet of the project footprint, non-disturbance buffers will be established at a distance sufficient to minimize disturbance based on the nest location, topography, cover, the nesting pair’s tolerance to disturbance and the type/duration of potential disturbance. Sufficient buffers are generally 250 feet for raptors and 50 feet for passerines. No work will occur within the non- disturbance buffers until the young have fledged, as determined by a qualified biologist. Buffer size will be determined in cooperation with the CDFW and the USFWS Migratory Bird Permit Office. If buffers are established and it is determined that project activities are resulting in nest October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 664 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 23 of 73 disturbance, work will cease immediately and the CDFW and the USFWS Migratory Bird Permit Office should be contacted for further guidance. General Avoidance and Minimization The project has been designed to be consistent with the HCP/NCCP Conservation Measure 1.14 Design Requirements for Covered Roads Outside the Urban Development Area. In compliance with that measure, the following additional avoidance measures will be implemented for protection of the biological resources within the project area and vicinity: AVOIDANCE MEASURE BIO-8: 1. Equipment storage, fueling, and staging areas will be sited on disturbed areas or on ruderal or non- sensitive, non-native grassland land cover types, when these sites are available to minimize risk of direct discharge into sensitive land cover types 2. No erodible materials will be deposited into watercourses. Brush, loose soils, or other debris will not be stockpiled within stream channels or on adjacent banks 3. All no-take species will be avoided 4. Construction activities will comply with the MBTA and will consider seasonal requirements for birds and migratory non-resident species, including HCP/NCCP covered species 5. Temporary stream diversions, if required, will use sand bags or other approved methods that minimize in-stream impacts and effects on wildlife 6. Silt fencing or other sediment trapping methods will be installed down-gradient from construction activities to minimize the transport of sediment off site 7. Barriers will be constructed to keep wildlife out of construction sites, as appropriate 8. On-site monitoring will be conducted throughout the construction period to ensure that disturbance limits, BMPs and HCP/NCCP restrictions are being implemented properly 9. Active construction areas will be watered regularly to minimize the impact of dust on adjacent vegetation and wildlife habitats, if warranted 10. Vegetation and other debris will be managed in and near culverts and under and near bridges to ensure that entryways remain open and visible to wildlife and the passage through the culvert or under the bridge remains clear. 11. Cut and fill slopes will be revegetated with native, non-invasive non-native, or non-reproductive (i.e., sterile hybrids) plants suitable for the altered soil conditions. MITIGATION MEASURE BIO-1: COMPENSATORY MITIGATION (SPECIES/HABITAT) Compensatory mitigation for impacts to sensitive species and habitat will take the following two forms: 1. HCP/NCCP Development and Wetland Mitigation Fees: For impacts within the HCP/NCCP Service Area, the project will mitigate permanent and temporary impacts by fee payment to the Habitat Conservancy. Mitigation fees are based on the project’s impact acreages and are calculated based on two fee types (the project-wide development fee and the wetland mitigation fee). These fees are currently estimated to be $137,056.47. The fees may adjust as project plans are further refined. In addition, the HCP/NCCP fees adjust annually (in March). Final project fees based on final project impacts will be paid at construction contract award. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 665 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 24 of 73 2. Supplemental mitigation funds: For impacts outside the Plan Service Area, an additional mitigation fee will be paid. The additional mitigation fee will consist of a base fee (i.e., the fee that would be paid if this portion of the project fell within the Plan Service Area), plus a “contribution to recovery fee” to ensure there is funding for an endowment and management in perpetuity for the mitigation. In addition, a nominal processing fee will be provided to the Habitat Conservancy for implementation of conservation goals beyond those required by the HCP/NCCP in accordance with Sections 8.6.2 and 9.3.2 of the HCP/NCCP. Mitigation achieved with this supplemental funding will consist of additional land acquisition and preservation; habitat enhancement, restoration, and creation; and species-specific management actions. With payment of these supplemental mitigation funds, the Public Works Department will transfer the mitigation obligation to the Conservancy. The Conservancy will track the supplemental mitigation funds separately from covered projects; however, the conservation performed by the funds would be subsumed into the Preserve System and the lands managed in perpetuity consistent with the HCP/NCCP and appropriate Regional Preserve Management Plan. These fees are currently estimated to be $117,900.37. The fees may adjust as project plans are further refined. In addition, the HCP/NCCP fees adjust annually (in March). Final project fees based on final project impacts will be paid at construction contract award. The project is not anticipated to substantially impact any special-status species with implementation of the mitigation and avoidance measures described above. Therefore, project impacts will be less than significant with mitigation incorporated. b) Would the project have a substantial adverse effect on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, and regulations or by the California Department of Fish and Wildlife or U.S. Fish and Wildlife Service? The project alignment has been carefully designed to minimize impacts to an unnamed tributary to Mt. Diablo Creek; however the project will result in limited temporary and permanent impacts to the tributary. In order to protect those portions of the tributary that will not be temporarily or permanently impacted, the following avoidance and minimization measures will be implemented: AVOIDANCE MEASURE BIO-9: 1. Provision C.3 of the Contra Costa County Clean Water Program’s National Pollutant Discharge Elimination System (NPDES) permit will be followed to minimize the effects of urban development on downstream hydrology, streams, and wetlands 2. All wetlands, ponds, streams, and riparian woodland/scrub to be avoided will be temporarily staked in the field by a qualified biologist 3. Personnel conducting ground-disturbing activities within or adjacent to the buffer zone of wetlands, ponds, streams, or riparian woodland/scrub will be trained by a qualified biologist in these avoidance and minimization measures and the permit obligations 4. Vehicles and equipment will be parked on pavement, existing roads, and previously disturbed areas 5. Trash will be promptly and properly removed from the site 6. No construction or maintenance vehicles will be refueled within 200 feet of wetlands, ponds, October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 666 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 25 of 73 streams, or riparian woodland/scrub unless a bermed and lined refueling area is constructed and hazardous material absorbent pads are available in the event of a spill 7. Appropriate erosion control measures will be used on-site to reduce siltation and runoff of contaminants into the wetlands, ponds, streams, or riparian woodland/scrub. Filter fences and mesh will be of material that will not entrap reptiles and amphibians. Erosion control blankets will be used as a last resort because of their tendency to biodegrade slowly and to trap reptiles and amphibians. Erosion control measures will be placed between the outer edge of the buffer and the project site. 8. Fiber rolls used for erosion control will be certified as free of noxious weed seed 9. Seed mixtures applied for erosion control will not contain invasive non-native species and will be composed of native species or sterile non-native species MITIGATION MEASURE BIO-2: COMPENSATORY MITIGATION (WETLANDS AND WATERS) In order to mitigate for unavoidable temporary and permanent impacts to the unnamed tributary, the temporary and permanent wetland impact fees will be paid to the Habitat Conservancy as described in BIO-1 above. The project is not anticipated to substantially impact the stream and riparian woodland habitat with implementation of the mitigation and avoidance measures described above. Therefore, project impacts will be less than significant with mitigation incorporated. c) Would the project have a substantial adverse effect on federally protected wetlands as defined by Section 404 of the Clean Water Act (including but not limited to, marsh, vernal pool, coastal, etc.) through direct removal, filling, hydrological interruption, or other means? There are no known federally protected wetlands within the project boundaries. Further, the completed field surveys concluded that there are no wetlands within the study area (LSA 2015a). Therefore, the project will have no impact. d) Would the project interfere substantially with the movement of any native resident or migratory fish or wildlife species or with established native resident or migratory wildlife corridors, or impede the use of native wildlife nursery sites? The project consists of adding a northbound truck climbing lane to an existing heavily-traveled roadway with an existing median that is a pre-existing barrier to wildlife movement. The project will not result in any additional permanent disruption to movement of any wildlife species. Activities associated with construction of the project may temporarily inhibit dispersal, migration, and daily movement in the immediate vicinity of the work area; however, this disruption is limited and short term in nature. Further, temporary impacts will be mitigated through payment of HCP/NCCP temporary impact fees as discussed in Mitigation Measure BIO-1. Therefore, project impacts will be less than significant with mitigation incorporated. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 667 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 26 of 73 e) Would the project conflict with any local policies or ordinances protecting biological resources, such as tree preservation policy or ordinance? The project will not conflict with any local policies or ordinances protecting biological resources as potential impacts and anticipated impacts will be avoided where feasible and where not feasible will be mitigated through the HCP/NCCP or the Habitat Conservancy (for the area that falls within the Concord City Limits). This is consistent with the policies for protection of biological resources included in the Conservation Element section of the County General Plan (Contra Costa County 2005d). The project is not subject to the County Tree Ordinance as tree trimming and clearing will occur within the County right-of-way. Therefore, the project will have no impact. f) Would the project conflict with the provisions of an adopted Habitat Conservation Plan, Natural Community Conservation Plan, or other approved local, regional or state habitat conservation plan? The project is consistent with the HCP/NCCP as mitigation fees will be paid to offset impacts and the required surveys and required avoidance and minimization measures will be implemented as described above. Therefore, the project will have no impact. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 668 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 27 of 73 V. CULTURAL RESOURCES Potentially Significant Impact Less Than Significant with Mitigation Incorporated Less Than Significant Impact No Impact Would the project: a) Cause a substantial adverse change in the significance of a historical resource as defined in §15064.5? b) Cause a substantial adverse change in the significance of an archaeological resource pursuant to §15064.5? c) Directly or indirectly destroy a unique paleontological resource or site or unique geological feature? d) Disturb any human remains, including those interred outside of formal cemeteries? e) Cause a substantial adverse change in the significance of a Tribal Cultural Resource as defined in §21074? Regulatory Background CEQA requires lead agencies to determine if a project will have an adverse impact on a significant cultural resource (includes historical and archaeological) (Public Resources Code Sections 21084, 21084.1, 21083.2). A resource is considered significant if it 1) is listed in or has been determined eligible for listing in the California Register of Historic Resources (CRHR); 2) is included in a local register of historical resources, as defined in Public Resources Code 5020.1(k); 3) has been identified as significant in an historical resources survey, as defined in Public Resources Code 5024.1(g); or 4) is determined to be historically significant by the CEQA lead agency [CCR Title 14, Section 15064.5(a)]. The following CRHR eligibility criteria need to be considered when making a significance determination. 1. Associated with events that have made a significant contribution to the broad patterns of California’s history and cultural heritage; 2. Associated with the lives of persons important in our past; 3. Embodies the distinctive characteristics of a type, period, region, or method of construction or represents the work of an important creative individual, or possesses high artistic values; or 1. Has yielded, or may be likely to yield, information important in prehistory or history. If a significant resource will be impacted, the Lead Agency must determine whether there is "substantial evidence" in the administrative record to support a finding of significant effect (Section 21080(e)). CEQA requires examination of mitigation measures or feasible project alternatives that would avoid or minimize any impacts or potential impacts. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 669 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 28 of 73 Tribal Cultural Resources Effective July 1, 2015, Assembly Bill 52 (AB 52) amended CEQA to mandate consultation with California Native American tribes during the CEQA process to determine whether or not the proposed project may have a significant impact on a Tribal Cultural Resource, and that this consideration be made separately from cultural and paleontological resources. Section 21073 of the Public Resources Code defines California Native American tribes as “a Native American tribe located in California that is on the contact list maintained by the Native American Heritage Commission for the purposes of Chapter 905 of the Statutes of 2004.” This includes both federally and non-federally recognized tribes. Section 21074(a) of the Public Resource Code defines Tribal Cultural Resources for the purpose of CEQA as: 1) Sites, features, places, cultural landscapes (geographically defined in terms of the size and scope), sacred places, and objects with cultural value to a California Native American tribe that are any of the following: A. included or determined to be eligible for inclusion in the California Register of Historical Resources; and/or B. included in a local register of historical resources as defined in subdivision (k) of Section 5020.1; and/or C. a resource determined by the lead agency, in its discretion and supported by substantial evidence, to be significant pursuant to criteria set forth in subdivision (c) of Section 5024.1. In applying the criteria set forth in subdivision (c) of Section 5024.1 for the purposes of this paragraph, the lead agency shall consider the significance of the resource to a California Native American tribe. Because criteria A and B also meet the definition of a Historical Resource under CEQA, a Tribal Cultural Resource may also require additional consideration as a Historical Resource. Tribal Cultural Resources may or may not exhibit archaeological, cultural, or physical indicators. Recognizing that California tribes are experts in their tribal cultural resources and heritage, AB 52 requires that CEQA lead agencies carry out consultation with tribes at the commencement of the CEQA process to identify Tribal Cultural Resources. Furthermore, because a significant effect on a Tribal Cultural Resource is considered a significant impact on the environment under CEQA, consultation is required to develop appropriate avoidance, impact minimization, and mitigation measures . Consultation is concluded when either the lead agency and tribes agree to appropriate mitigation measures to mitigate or avoid a significant effect, if a significant effect exists, or when a party, acting in good faith and after reasonable effort, concludes that mutual agreement cannot be reached (21080.3.2[b]), whereby the lead agency uses its best judgement in requiring mitigation measures that avoid or minimize impact to the greatest extent feasible. The Public Works Department has received only one letter to date requesting formal notification under AB52. On August 24, 2015, the County received a notification letter from the Wilton Rancheria requesting formal notification of proposed projects within their geographic area of traditional and cultural affiliation. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 670 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 29 of 73 Cultural and Historical Resource Assessment In order to determine if the project area contains potential significant cultural and/or historical resources, a qualified cultural resource specialist conducted research of recorded sites and surveys within one mile of the project area and also reviewed historic maps and literature at the Northwest Information Center at California State University, Sonoma, and various libraries. In addition, the Native American Heritage Commission (NAHC) was contacted for a Sacred Lands File search to determine if any recorded Native American sites occur within the project area. The NAHC provided a list of Native American tribal representatives provided that may have knowledge of unrecorded sites who were also contacted. A field survey was also conducted of the study area to determine if any cultural resources are present (Condor Country 2015). Environmental Setting The project site lies on the fringe of suburban sections of Concord and rural sections of unincorporated Contra Costa County. The project area consists of the paved road, the shoulder (which includes a mixture of asphalt and compacted rocks), and a fairly narrow band of adjacent grassy hillsides along the existing roadway. A tributary of Mount Diablo Creek lies along the southern side of Kirker Pass Road. Approximately 75 percent of the Area of Potential Effect (APE) includes open grasslands and patches of riparian vegetation along the tributary to Mount Diablo Creek that have remained largely unchanged over time. a) Would the project cause a substantial adverse change in the significance of a historical resource as defined in §15064.5? The records search and field survey did not identify historic resources in the project area. The records search revealed that there are seven historic-era built environment structures located within a one-mile radius of the project site. Five of these are located northwest of the project site, one is located to the north, and two are located southwest of the project area. The field survey did not identify the presence of recorded or unrecorded historical resources within the project area. Condor Country Consulting archaeologists estimate that the probability for encountering unexpected subsurface cultural resources is low to moderate. Nevertheless, the potential for subsurface resources cannot be completely ruled out and the project may unearth unanticipated historic or pre-historic Native American period resources; therefore, the following avoidance measures will be followed in the event subsurface resources are discovered during project construction. Therefore, project impacts will be less than significant. AVOIDANCE MEASURE CUL-1:  Contractor will be notified of the possibility of encountering archaeological materials during ground-disturbing activities and will be educated on the types of historic and pre-historic Native American period archaeological materials that may be encountered.  If an inadvertent discovery is made, the Contractor will cease all ground-disturbing activities in the area of discovery.  The Contractor will immediately notify the County Public Works Department Resident Engineer who will then request a qualified archaeologist to evaluate the finding(s).  If the finding(s) is determined to be potentially significant, the archaeologist in consultation with the appropriate Native American tribal representative or historical society will develop a research design and treatment plan outlining management of the resource, analysis, and reporting of the find. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 671 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 30 of 73 b) Would the project cause a substantial adverse change in the significance of an archaeological resource pursuant to §15064.5? The records search and field survey did not identify archaeological resources within the project area. Although there is a documented historical site (P-07-000104) located 0.50 mile southwest of the project area, there are no physical indicators that the site’s boundaries extend into the project footprint and Condor County Consulting concluded it is unlikely that the site extends to the southwest border of Kirker Pass Road. In addition, the NAHC and the Native American tribal representatives contacted did not identify native lands, plant gathering areas, archaeological deposits, or traditional cultural properties within the project area. Further, an intensive reconnaissance archaeological survey conducted for construction of the Concord Pavilion found no evidence of archaeological or historical materials. Nevertheless, the potential for subsurface resources cannot be completely ruled out and the project may unearth unanticipated historic or pre-historic Native American period resources; therefore, Avoidance Measure CUL-1 will be followed in the event subsurface resources are discovered during project construction. Therefore, project impacts will be less than significant. c) Would the project directly or indirectly destroy a unique paleontological resource or site or unique geological feature? The site is primarily underlain by Markley Sandstone Member of the Kreyenhagen Formation within an area of alluvial deposit within the narrow valley in the western portion of the project (Mark Thomas & Co., Inc. 2016). The Markley Sandstone unit is a marine deposit and contains bony fish (Osteichthyes) fossils as well as gastropods and microfossils whereas alluvial deposits are younger units that do not contain significant fossils. The University of California Museum of Paleontology database indicates there are four records in Contra Costa County. Fossils commonly found in the Markley Formation are not highly sensitive because of their abundance but there is potential for significant resources (Solano Transportation Authority 2010).While no evidence of paleontological resources was observed during the field survey, the potential for subsurface resources cannot be completely ruled out and the project may unearth unanticipated paleontological resources; therefore, Avoidance Measure CUL-1 will be followed in the event subsurface resources are discovered during project construction. Therefore, project impacts will be less than significant. d) Would the project disturb any human remains, including those interred outside of formal cemeteries? The project will not impact any formal or informal cemeteries because none are present within or adjacent to the project area. In order to determine if there are any unrecorded burial grounds and/or sacred land sites in the vicinity of the project area, the NAHC was contacted to check their Sacred Lands File of recorded sites. While no recorded sites were found, the NAHC provided a list of Native American tribal representatives for the region to be notified for unrecorded sites. The listed Native American representatives were notified of the project via certified mail and follow up emails or phone calls. None of the tribal representatives identified Traditional Cultural Properties or plant collection areas within the APE. Native American tribal representative Andrew Galvan responded with a request for additional information and Native American tribal representative Ramona Garibay responded with a concern that the prehistoric burial site may extend into the northern hillside surrounding Kirker Pass Road. Based upon the recent archeological site reconnaissance conducted for the project as well as earlier intensive surveys and negative findings during construction of the Concord Pavilion, and the existing site conditions, Condor County Consulting recommended no Native American monitoring unless an inadvertent discovery should occur during project construction. Although unexpected, should there be an inadvertent discovery of Native American burials during construction excavation activities the following avoidance measure will be implemented. Therefore, project impacts will be less than October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 672 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 31 of 73 significant. AVOIDANCE MEASURE CUL-2: Project specifications will require that the contractor shall stop work in the area of any discovery and immediately notify CCCPWD Resident Engineer who will then contact the County Coroner, NAHC, and a qualified archeologist to determine how to appropriately deal with the remains in coordination with the Most Likely Descendent and in accordance with the California Health and Safety Code (Health and Safety Code Section 7050.5[b]). e) Cause a substantial adverse change in the significance of a Tribal Cultural Resource as defined in §21074? The Public Works Department Environmental Services Division sent out a notice of opportunity to consult letter to the Wilton Rancheria on September 9, 2015. A brief description of the project and its location, and the lead agency contact information was provided, along with notification that the tribe had 30 days to request consultation. No response to that letter was received and no further communication has been received from the tribe concerning this project to date. The project is not expected to cause a substantial adverse change in the significance of a Tribal Cultural Resource as no response was received from the tribe that has requested formal notification. Therefore, the project will have no impact. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 673 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 32 of 73 PAGE INTENTIONALLY LEFT BLANK October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 674 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 33 of 73 VI. GEOLOGY AND SOILS Potentially Significant Impact Less Than Significant with Mitigation Incorporated Less Than Significant Impact No Impact Would the project: a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injury, or death involving: 1 Rupture of a known earthquake fault, as delineated on the most recent Alquist-Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? Refer to Division 2 Strong seismic ground shaking? 3 Seismic-related ground failure, including liquefaction? 4 Landslides? b) Result in substantial soil erosion or the loss of topsoil? c) Be located on a geologic unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on-or off-site landslide, lateral spreading, subsidence, liquefaction or collapse? d) Be located on expansive soil, as defined in Table 18-1- B of the Uniform Building Code (1994), creating substantial risks to life or property? e) Have soils incapable of adequately supporting the use of septic tanks or alternative waste disposal systems where sewers are not available for the disposal of wastewater? Environmental Setting Geology The project is within the Coast Ranges Geomorphic Province, positioned near the eastern boundary of the Diablo Range to the west and San Joaquin River Delta and Valley to the east. The Coast Ranges in this area consist of Mesozoic rocks, folded into a series of northwest-striking anticlines and synclines. The Diablo Range, which forms the east edge of the Coast Ranges, includes numerous folds and thick sections of sedimentary, igneous and metamorphic rocks. The project area is located on the northern flank of the Diablo Range at the southern edge of the Pittsburg/Antioch Plain which is essentially a floodplain of Suisun Bay. The southern half of the plain is covered by alluvial material eroded from the Diablo Range to the south. Alluvial materials were deposited along the length of the base in a series of fans that spread outward across the plain toward Suisun Bay (Mark Thomas & Co. 2016). October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 675 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 34 of 73 The Preliminary Geologic Map emphasizing bedrock formations in Contra Costa County indicates that the project site is underlain by the Lower Member of the Markley Formation described as thin-bedded to massive sandstone with minor siltstone and mudstone; alluvium is mapped within the narrow valley in the western portion of the project. Dibblee’s geologic map indicates the project site is underlain by Markley Sandstone Member of the Tertiary-age Kreyenhagen Formation which is described as light gray to tan, fine to medium grained, arkosic (quartz-rich), locally contains thin layers of coal; Quaternary-age alluvium is mapped as occupying the floors of the narrow valley where the western portion of the project is located (Mark Thomas & Co., Inc. 2016). Soil The soil types in the project area consist of Altamont-Fontana complex, 30 to 50 percent slopes; the Altamont series consists of well-drained soils underlain by shale and fine-grained sandstone. Slopes within the road right-of-way range from 4 to 10 percent while slopes within the steep canyon areas on the south side of the road range from 30 to 50 percent. Based on subsurface boring data, the soils below the existing roadway generally consist of varying thickness of stiff to hard clay overlying weathered rock (Mark Thomas & Co. 2016). a) Would the project expose people or structures to potential substantial adverse effects, including the risk of loss, injury, or death involving? 1 Rupture of a known earthquake fault, as delineated on the most recent Alquist -Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? Refer to Division of Mines and Geology Special Publication 42. Contra Costa County is located within a region of high seismicity; the San Francisco Bay Region has been impacted by severe earthquakes during historic time (Contra Cost a County 2005e). In order to provide safety of structures for human occupancy, the Alquist-Priolo Earthquake Fault Zoning Act was passed in 1972 to mitigate the hazards. The law requires the State Geologist to establish regulatory zones (known as Earthquake Fault Zones) around the surface traces of active faults and to issue appropriate maps (Association of Bay Area Governments [ABAG] 2015). No active fault is mapped through the project area. However based on the published geologic map (Dibblee) an unnamed fault trending north across Kirker Pass Road is mapped at the east end of the project. This fault, like many others in the Markley Formation, is a relic of an old stress regime and not involved in the current tectonic deformation of the area. Therefore, it has no potential for surface rupture other than the slight possibility of sympathetic movement in response to ground shaking produced by a large earthquake originating on an active fault somewhere in the Bay Region. The impact to the project is considered low (Mark Thomas & Co. 2016). Nevertheless, the project design and construction will incorporate measures that are in accordance with applicable state and local design practice and guidelines to ensure the project will withstand seismic activity as defined in the Caltrans Highway Design Manual (Caltrans 2015b). Therefore, project impacts will be less than significant. 2 Strong seismic ground shaking? The project is mapped in an area of very strong seismic shaking (ABAG 2016). As discussed above, the project is not expected to expose people or structures to potential substantial adverse effects from strong seismic ground shaking as the project does not include features that would increase risk to people or structures as it is primarily limited to adding a truck lane to an existing roadway. Further, the project design and construction will incorporate measures that are in accordance with applicable state October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 676 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 35 of 73 and local design practices and guidelines to ensure that the project will withstand seismic activity as defined in the Caltrans Highway Design Manual (Caltrans 2015b). Therefore, project impacts will be less than significant. 3 Seismic-related ground failure, including liquefaction? The project area is located within a generally low liquefaction potential (Contra Costa County 2005e, Mark Thomas & Co. 2016). Nevertheless, the project design and construction will incorporate measures that are in accordance with applicable state and local design practice and guidelines to ensure that the project will withstand seismic-related failures as defined in the Caltrans Highway Design Manual (Caltrans 2015b). Therefore, project impacts will be less than significant. 4 Landslides? The project site is located within an area identified as having landslide deposits (Contra Costa County 2005e: Figure 10-6). Two landslides were identified at the northeastern end of the project and an unmapped pre-existing slide was observed within the project area where a retaining wall will be constructed (Mark Thomas & Co. 2016). The project design and construction will incorporate measures in accordance with state and local design practice and guidelines as defined in the Caltrans Highway Design Manual to ensure that the project will withstand landslide potential. Therefore, project impacts will be less than significant. b) Would the project result in substantial soil erosion or the loss of topsoil? The existing slopes have established vegetation to help control erosion. Some erosion gullies have been developed by the runoff along the slope surface within the project area (Mark Thomas & Co. 2016). The project will be constructed primarily during the dry season (April – October) which will not result in substantial soil erosion or the loss of topsoil. Construction of the project will temporarily increase the exposure of soils to wind erosion from grading and excavation activities. However, standard dust and erosion control practices will be implemented as outlined in discussion item (a) of the Air Quality section during construction to minimize impacts. The project site will be stabilized with hydroseeding following grading activities to limit the potential for erosion. Therefore, project impacts will be less than significant. c) Would the project be located on a geologic unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on-or off-site landslide, lateral spreading, subsidence, liquefaction or collapse? As discussed above, the project area is located within an area subject to landslides but is not subject to lateral spreading, subsidence, liquefaction or collapse as the site is generally underlain by bedrock and groundwater appears to be relatively deep (Mark Thomas & Co. 2016). The project design and construction will incorporate measures in accordance with state and local design practice and guidelines as defined in the Caltrans Highway Design Manual to ensure the project will withstand landslide potential. Therefore, project impacts will be less than significant. d) Would the project be located on expansive soil, as defined in Table 18-1-B of the Uniform Building Code (1994), creating substantial risks to life or property? Expansive soils swell when they absorb water and shrink as they dry. The basic cause of expansion is the attraction and absorption of water in the expandable crystal structures of clays (Contra Costa County 2005e). Bedrock is expected to be encountered at the pavement subgrade. Based on boring data and site geology, the bedrock consists of sandstone with claystone beds. Claystone may shrink or swell due to moisture fluctuation. The project will be engineered according to standard industry practice, which October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 677 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 36 of 73 includes design considerations for soil type. Therefore, project impacts will be less than significant. e) Would the project have soils incapable of adequately supporting the use of septic tanks or alternative waste disposal systems where sewers are not available for the disposal of wastewater? Neither the constructed project nor project construction will require septic or other waste disposal systems. Therefore, the project will have no impact. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 678 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 37 of 73 VII. GREENHOUSE GAS EMISSIONS Potentially Significant Impact Less Than Significant with Mitigation Incorporated Less Than Significant Impact No Impact Would the project: a) Generate greenhouse gas emissions, either directly or indirectly, that may have a significant impact on the environment? b) Conflict with an applicable plan, policy or regulation adopted for the purpose of reducing the emissions of greenhouse gases? Regulatory Background Climate change refers to any significant change in measures of climate, such as average temperature, precipitation, or wind patterns over a period of time. There is a general scientific consensus that global climate change is occurring, caused in whole or in part by increased emissions of greenhouse gases (GHGs) that keep the earth’s surface warm by trapping heat in the atmosphere. Climate change may result from natural factors, natural processes, and human activities that change the composition of the atmosphere and alter the surface and features of the land (California Office of Planning and Research [OPR] 2008b). Assembly Bill 32 (AB 32), the California Global Warming Solutions Act of 2006, recognized that California is the source of substantial amounts of GHG emissions which poses a serious threat to the economic well-being, public health, natural resources, and the environment of California (OPR 2008b). Potential adverse impacts of global warming include severe air quality problems, a reduction in the quality and supply of water from the Sierra snowpack, a rise in sea levels causing the displacement of coastal businesses and residences, damage to marine ecosystems and the natural environment, and an increase in the incidences of infectious diseases, asthma, and other human health-related problems (OPR 2008b). This bill directed the California Air Resources Board (CARB) to begin developing discrete early actions to reduce GHGs to reach the GHG reduction goals by 2020. As discussed in the air quality section, in order to address global climate change associated with air quality impacts, CEQA statutes were amended to require evaluation of GHG emissions (global pollutants) which includes criteria air pollutants (regional pollutants) and toxic air contaminants (local pollutants). As a result, the BAAQMD adopted CEQA thresholds of significance for criteria air pollutants and GHGs, and issued updated CEQA guidelines to assist lead agencies in evaluating air quality impacts to determine if a project’s individual emissions would be cumulatively considerable. Various modeling tools are used to estimate emissions based on the type of project (i.e., land use developments, linear transportation and utility projects). While the BAAQMD does not have an adopted threshold of significance for construction-related GHG emissions, sources of construction-related GHGs include exhaust (carbon dioxide, nitrous oxide) for which the same detailed guidance as described for criteria air pollutants and precursors should be followed (BAAQMD 2012). October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 679 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 38 of 73 a) Would the project generate greenhouse gas emissions, either directly or indirectly, that may have a significant impact on the environment? Construction activities, such as site preparation, site grading, on-site heavy-duty construction vehicles, equipment hauling materials to and from the site, and motor vehicles transporting the construction crew would produce combustion emissions from various sources. During construction of the project, GHGs would be emitted through the operation of construction equipment and from worker and builder supply vendor vehicles, each of which typically uses fossil-based fuels to operate. The combustion of fossil- based fuels creates GHGs such as CO2, CH4, and N2O. Furthermore, CH4 is emitted during the fueling of heavy equipment. Exhaust emissions from on-site construction activities would vary daily as construction activity levels change. Using the Road Construction Emissions Model, it is estimated that the project would generate approximately 876 metric tons of CO2e during construction of the project. Although the BAAQMD does not have a threshold for construction-related greenhouse gas emissions, implementation of the BAAQMD’s construction mitigation measures would reduce greenhouse gas emissions by requiring that all engines are properly maintained and by reducing the idling times of construction equipment. Implementation of Mitigation Measure AIR-1 (see Air Quality section) would ensure that construction emissions impacts due to the project are less than significant with mitigation incorporated. b) Would the project conflict with an applicable plan, policy or regulation adopted for the purpose of reducing the emissions of greenhouse gases? Contra Costa County adopted the Contra Costa County Climate Action Plan in December 2015, developed for the purpose of reducing the County’s GHG emissions and contribution to climate change. Most of the measures identified in the Climate Action Plan consist of programs and incentives to be implemented by the County and are not applicable to the proposed project. In developing the threshold of significance for GHG emissions, the BAAQMD identified the emissions level for which a project would conflict with existing California legislation adopted to reduce Statewide GHG emissions. As indicated in the analysis presented above, the proposed project would not generate emissions that would exceed the project-level significance criteria established by the BAAQMD and, therefore, the proposed project would not conflict with plans adopted for the purpose of reducing GHG emissions. Therefore, project impacts will be less than significant. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 680 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 39 of 73 VIII. HAZARDS AND HAZARDOUS MATERIALS Potentially Significant Impact Less Than Significant with Mitigation Incorporated Less Than Significant Impact No Impact Would the project: a) Create a significant hazard to the public or the environment through the routine transport, use or disposal of hazardous materials? b) Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the release of hazardous materials into the environment? c) Emit hazardous emissions or handle hazardous or acutely hazardous materials, substances or waste within one-quarter mile of an existing or proposed school? d) Be located on a site which is included on a list of hazardous materials sites compiled pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area. f) For a project within the vicinity of a private airstrip, would the project result in a safety hazard for people residing or working in the project area? g) Impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan? h) Expose people or structures to a significant risk of loss, injury or death involving wild land fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? Regulatory Background A material is considered hazardous if it appears on a list of hazardous materials prepared by a federal, state, or local agency, or if it has characteristics defined as hazardous by such an agency. The release of hazardous materials into the environment could potentially contaminate soils, surface water, and groundwater supplies. The California Environmental Protection Agency (Cal/EPA) which consists of the Air Resources Board, Department of Pesticides Regulation, Department of Resources and Recycling and R ecovery, Department of Toxic Substance Control (DTSC), Office of Environmental Health Hazard Assessment, and State Water Resources Control Board (SWRCB) regulates hazardous materials and waste. Under Government Code Section 65962.5, the DTSC maintains a list of hazardous substance sites (Cortese List) which includes leaking underground storage tank sites, hazardous material sites, and landfills with evidence of groundwater October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 681 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 40 of 73 contamination (Cal/EPA 2016a). The Contra Costa County Health Services, Hazardous Materials Program (2016) serves area residents by responding to emergencies and monitoring hazardous materials. Environmental Setting The project area includes the paved northbound travel lanes of the existing road right-of-way, compacted gravel road shoulders, and steep canyon slopes and grade cuts that are located to the south of the road. The surrounding area is characterized by hilly grassland, undeveloped terrain north of the road and sparse rural development south of the road, with the Concord Pavilion located further south at the western end of the project. Kirker Pass Road was built before the 1990 ban on leaded gasoline in California; consequently vehicles fueled with leaded gasoline used Kirker Pass Road. Therefore, a qualified Geologist specializing in hazardous material analysis was directed by County Public Works staff to conduct aerially deposited lead sampling along the length of the project. a) Would the project create a significant hazard to the public or the environment through the routine transport, use or disposal of hazardous materials? The project will not create a significant hazard to the public or the environment because once constructed, the project would not result in routine transport, use or disposal of hazardous materials other than what already occurs by the traveling public. Therefore project impacts will be less than significant. b) Would the project create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the release of hazardous materials into the environment? Project construction could cause an unforeseen release of hazardous materials such as a hazardous materials spill or equipment leak. However, the project contract specifications will require the contractor to implement best management practices (BMPs) such as hazardous materials spill management and regular maintenance of vehicles to minimize potential impacts from accidental spills associated with project construction or construction equipment. In addition, project contract specifications will require the contractor to contact Underground Service Alert (USA) prior to conducting any ground -disturbing work that could potentially impact utilities. Testing conducted along the project alignment concluded that several soil samples taken along Kirker Pass Road exhibited elevated levels of aerially-deposited lead which is likely present due to the historical use of Kirker Pass Road by vehicles using lead-based gasolines. Four of the samples’ lead concentrations exceeded the allowable thresholds and are classified as California Class I Hazardous Waste or Resource Conservation and Recovery Act (RCRA) Hazardous Waste (or both). Soils with elevated levels will be disturbed during construction which could pose a potential hazard to the public or environment. The County Public Works Department has retained the services of hazardous waste specialist Geocon Consultants Inc. (Geocon) to determine the exact depths and spatial locations of contaminated areas within the project boundaries. Once this process is complete, Geocon and Public Works staff will generate project contract specifications to specify appropriate excavation, materials handling, transport, and disposal methods to protect project workers and the public. The following mitigation measures will be implemented to ensure potential impacts are reduced to a level that is less than significant: October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 682 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 41 of 73 MITIGATION MEASURE HAZ 1: MATERIALS HANDLING/STORAGE/TRANSPORT 1. Soil exhibiting elevated lead levels will be handled as defined by a Final Lead Management Plan prepared by a qualified hazardous waste specialist for the project. The Plan will identify specific measures for on and/or off-site handling, storage, transport, and disposal. The Plan will include a Worker Safety component utilizing BMPs to minimize worker exposure. The Worker Safety Plan will include protocols for environmental monitoring, personnel monitoring including personal protective equipment, and other appropriate health and safety protocols and procedures for the handling of lead-impacted soil. Additional measures could include contractor and subcontractor employee education regarding identification, storage, and disposal of hazardous wastes; ongoing hazardous waste training incorporated into regular safety meetings; and repair or replacement of perimeter controls, containment structures, covers, and liners as needed. 2. Further testing of stockpiled soil will be conducted during construction to verify lead levels. 3. Stockpiled soil that has verified lead levels that do not exceed California Class I Hazardous Waste and/or RCRA Hazardous Waste thresholds may be used on-site with no further restrictions. 4. Specific handling, use, and/or disposal protocols as follows: a. Soil that is disposed of as a California Hazardous Waste and/or RCRA Hazardous Waste will be transported to a Class I landfill. b. Soil that is not disposed of as a California Hazardous Waste may be reused on-site (e.g., as embankment fill) in a manner to protect human health and the environment. Project impacts will be less than significant with mitigation incorporated. c) Would the project emit hazardous emissions or handle hazardous or acutely hazardous materials, substances or waste within one-quarter mile of an existing or proposed school? The closest schools are over a mile from the project site. Therefore, the project will have no impact. d) Would the project be located on a site which is included on a list of hazardous materials sites compiled pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? After records review (local, state, tribal, and federal environmental record sources), no documentation or evidence of known soil or groundwater contamination were found. The project is not included on a known list of hazardous materials sites (CalEPA 2016b) however after preliminary soil testing was conducted several samples taken along Kirker Pass Road exhibited elevated levels of aerially-deposited lead. Mitigation will be implemented as identified in Mitigation Measures HAZ-1 above. Therefore, project impacts will be less than significant with mitigation incorporated. e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area. The project site is not within two miles of an airport. The closest airport is the Buchanan Field Airport located approximately 7 miles to the west. According to Figure 5-5 of the Contra Costa County General Plan the project is not within the Buchanan Field Airport Influence Area. Therefore, the project will have no impact. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 683 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 42 of 73 f) For a project within the vicinity of a private airstrip, would the project result in a safety hazard for people residing or working in the project area? The project is not located in the vicinity of a private airstrip. Therefore, the project will have no impact. g) Would the project impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan? The constructed project will not impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan. Access for emergency vehicles will be provided at all times during construction. Therefore, project impacts will be less than significant. h) Would the project expose people or structures to a significant risk of loss, injury or death involving wildland fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? The project area is primarily located within a high fire hazard zone (CalFire 2007). The project does not consist of development of structures that would expose people or structures to a significant loss, injury, or death from wildland fires. However, project construction may spark unintentional fires. Standard practice and OSHA regulations require the development of a fire protection program to be followed through all phases of construction work and provide firefighting equipment (OSHA 2016). Therefore, project impacts will be less than significant. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 684 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 43 of 73 IX. HYDROLOGY AND WATER QUALITY Potentially Significant Impact Less Than Significant with Mitigation Incorporated Less Than Significant Impact No Impact Would the project: a) Violate any water quality standards or waste discharge requirements? b) Substantially deplete groundwater supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table (e.g., the production rate of pre-existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted)? c) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, in a manner which would result in substantial erosion or siltation on- or off-site? d) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface run-off in a manner which would result in flooding on-or off-site? e) Create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems or provide substantial additional sources of polluted runoff? f) Otherwise substantially degrade water quality? g) Place housing within a 100-year flood hazard area as mapped on a Federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood hazard delineation map? h) Place within a 100-year flood hazard area structures that would impede or redirect flood flows? i) Expose people or structures to a significant risk of loss, injury or death involving flooding, including flooding as a result of the failure of a levee or dam? j) Inundation by seiche, tsunami, or mudflow? Environmental Setting The project site is located within the northern foothills of Mount Diablo. Slopes within the Kirker Pass Road right-of-way range from 4 to 10 percent, while slopes within the steep canyon areas on the south side of the road are considerably steeper. The portion of the study area to the west of the Kirker Pass summit generally drains to the adjacent, roughly parallel unnamed tributary, roadway culverts, or concrete-lined ditches south October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 685 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 44 of 73 of the road. The portion of the study area to the east of Kirker Pass summit generally drains south off of the road to concrete or earthen ditches, and then eastward along Kirker Pass Road. The unnamed tributary within the study area originates along Hess Road on the west side of Kirker Pass and to the south of the study area. The crest of the roadway is located at approximately Engineering Station 115. A drainage lies to the west of the crest and eventually drains to Mt. Diablo Creek in the city of Concord. An unformed drainage area lies to the east of the crest and eventually drains to Kirker Creek. a) Would the project violate any water quality standards or waste discharge requirements? The federal Clean Water Act and state Porter-Cologne Water Quality Act have promulgated a number of program permits to improve surface and groundwater quality and meet water quality objectives through the National Pollutant Discharge Elimination System (NPDES) permit program. The San Francisco Bay Regional Water Quality Control Board Municipal Regional Stormwater NPDES Permit (Order No. R2- 2015-0049) requires new development and redevelopment projects that create more than 10,000 square feet of impervious surface area to construct stormwater treatment systems to treat stormwater runoff (Provision C.3) (Regional Water Quality Control Board 2015). As a component of the project, two bioretention areas will be installed to satisfy the requirements of Provision C.3 of the Contra Costa County Clean Water Program’s NPDES Permit. The NPDES General Permit for Storm Water Discharges Associated with Construction and Land Disturbances (Order No. 2012-0006-DWQ) requires that construction projects that disturb more than one acre of soil to seek permit coverage from the State Water Resources Control Board (SWRCB) which requires notification, fees, and preparation of a Stormwater Prevention Pollution Plan (SWPPP) that identifies best management practices (BMPs) to be implemented during and after construction to avoid and minimize polluted runoff from construction sites (SWRCB 2015). The project will not violate any water quality standards or waste discharge requirements for the reasons discussed above. Therefore, project impacts will be less than significant. b) Would the project substantially deplete groundwater supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table (e.g., the production rate of pre-existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted)? The project will not affect groundwater supply or groundwater recharge. Therefore, the project will have no impact. c) Would the project substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, in a manner which would result in substantial erosion or siltation on- or off-site? Existing roadside drainage features, such as concrete ditches, asphalt dikes, and inlets, will be relocated during pavement widening, and existing culverts under the roadway will be extended. Once complete the project will largely maintain the existing drainage pattern; however, two bioretention features will be installed to satisfy the requirements of Provision C.3 of the Contra Costa County Clean Water Program’s NPDES Permit. Provision C.3 requires stormwater retention and treatment to reduce erosion and sediment associated with runoff and to mimic the site’s pre-construction hydrology. Therefore, project impacts will be less than significant. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 686 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 45 of 73 d) Would the project substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface run-off in a manner which would result in flooding on-or off-site? The project will create additional impervious surface area as a result of the pavement widening. While there will be an increase in impervious area which could potentially increase the amount of surface run- off, construction of the two C.3 facilities will mimic the site’s preconstruction hydrology; therefore, project impacts will be less than significant. e) Would the project create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems or provide substantial additional sources of polluted runoff? As noted above, the constructed project will create additional impervious surface area; however, the project design will also include two bioretention facilities that will ensure the project will not contribute to substantial additional sources of polluted runoff. Therefore, project impacts will be less than significant. f) Would the project otherwise substantially degrade water quality? Implementation of appropriate best management practices (BMPs) will avoid potential impacts to water quality during construction. Therefore, project impacts will be less than significant. g) Would the project place housing within a 100-year flood hazard area as mapped on a Federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood hazard delineation map? The project is not located within a 100-year flood zone (Contra Costa County 2016). Further, the project will not create housing. Therefore, the project will have no impact. h) Would the project place within a 100-year flood hazard area structures that would impede or redirect flood flows? As noted above, the project is not located within a 100-year flood plain zone, and the project will not create any structures which would not impede or redirect flood flows. Therefore, the project will have no impact. i) Would the project expose people or structures to a significant risk of loss, injury or death involving flooding, including flooding as a result of the failure of a levee or dam? The project will not expose people or structures to a significant risk of loss, injury or death involving flooding due to levee or dam failure as the project will not create levees or dams. Therefore, the project will have no impact. j) Would the project the expose people or structures to risk of inundation by seiche, tsunami, or mudflow? The project area is not subject to seiche, tsunami, or mudflow. Therefore, the project will have no impact. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 687 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 46 of 73 PAGE INTENTIONALLY LEFT BLANK October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 688 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 47 of 73 X. LAND USE AND PLANNING Potentially Significant Impact Less Than Significant with Mitigation Incorporated Less Than Significant Impact No Impact Would the project: a) Physically divide an established community? b) Conflict with any applicable land use plan, policy, or the regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local coastal program, or zoning ordinance) adopted for the purpose of avoiding or mitigating an environmental effect? c) Conflict with any applicable habitat conservation plan or natural community conservation plan? The project is located primarily within unincorporated Contra Costa County with a portion of the project located within the City Limits of Concord. Land use policies are established in the County’s General Plan and Zoning Code. In addition, the project is subject to the East Contra Costa County Habitat Conservation Plan/Natural Community Conservation Plan (HCP/NCCP) (Jones and Stokes 2006). a) Would the project physically divide an established community? The project would not physically divide an established community because the project involves improvement to an existing roadway (Kirker Pass Road). Therefore, the project will have no impact. b) Would the project conflict with any applicable land use plan, policy, or the regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local coastal program, or zoning ordinance) adopted for the purpose of avoiding or mitigating an environmental effect? The project does not conflict with any applicable land use plan, policy or regulation; the project is consistent with the Transportation and Circulation Elements goals and policies of the County General Plan (Contra Costa County 2005g): 1. Roadway and Transit Goals #5-A: To provide a safe, efficient and balanced transportation system 2. Roadway and Transit Policy #5-9: Existing circulation facilities shall be improved and maintained by eliminating structural and geometric design deficiencies, and 3. Roadway and Transit Policy #5-17: The design and the scheduling of improvements to arterials and collectors shall give priority to safety over other factors including capacity Therefore, the project will have no impact. c) Would the project conflict with any applicable habitat conservation plan or natural community conservation plan? The project is located partially within the East Contra Costa County HCP/NCCP (HCP/NCCP) service October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 689 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 48 of 73 area (approximately 23.445 acres) and partially outside the service area (6.582 acres). As discussed in the Biological Resources section of this document, the project is being implemented consistent with the HCP/NCCP and Public Works staff have coordinated with staff from the Habitat Conservancy, California Department of Fish and Wildlife, and U.S. Fish and Wildlife to ensure the HCP/NCCP mitigation program can carry over to those areas that fall outside of the HCP/NCCP Service area . Therefore, the project will have no impact. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 690 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 49 of 73 XI. MINERAL RESOURCES Potentially Significant Impact Less Than Significant with Mitigation Incorporated Less Than Significant Impact No Impact Would the project: a) Result in the loss of availability of a known mineral resource that would be of value to the region and the residents of the state? b) Result in the loss or availability of a locally important mineral resource recovery site delineated on a local general plan, specific plan, or other land use plan? Mineral resources such as crushed rock, sand, and other resources, are important minerals in the region as they provide the necessary components for construction materials including asphalt and concrete for current and future development in the region. The most important mineral resources that are currently mined in the County include diabase near Mt. Zion on the north side of Mt. Diablo, which provides crushed rock primarily for roadbase and streambank stabilizations; domengine sandstone, located in the eastern portion of the County just south of Camino Diablo and east of Vasco Road in the Byron area, which is the sole deposit in the state; and shale in the Port Costa area, which has been designated for protection by the County General Plan (Contra Costa County 2005h). a) Would the project result in the loss of availability of a known mineral resource that would be of value to the region and the residents of the state? There are no mapped mineral resource areas in the project area (Contra Costa County 2005h). Therefore, the project will have no impact. b) Would the project result in the loss of availability of a locally important mineral resource recovery site delineated on a local general plan, specific plan, or other land use plan? There are no mapped mineral resource areas in the project area (Contra Costa County 2005h). As such, the project will not adversely affect the availability of a locally important mineral resource recovery site shown in the General Plan. Therefore, the project will have no impact. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 691 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 50 of 73 PAGE INTENTIONALLY LEFT BLANK October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 692 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 51 of 73 XII. NOISE Potentially Significant Impact Less Than Significant with Mitigation Incorporated Less Than Significant Impact No Impact Would the project: a) Exposure of persons to or generation of noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? b) Exposure of persons to or generation of, excessive ground borne vibration or ground borne noise levels? c) A substantial permanent increase in ambient noise levels in the project vicinity above levels existing without the project? d) A substantial temporary or periodic increase in ambient noise levels in the project vicinity above levels existing without the project? e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? f) For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project area to excessive noise levels? Background The effects of noise on people include subjective effects of annoyance, nuisance, and dissatisfaction. Persistent and escalating noise sources can affect one’s overall health including stress -related illnesses, high blood pressure, hearing loss, speech interference, sleep disruption, and lost productivity (USEPA 2016). The main contributors to a community noise problem are transportation sources such as highways, railroads, and airports as they are the most pervasive and continual. Temporary noise sources can add to the noise problem such as equipment operating at a construction site. The dynamic of the noise problem are based on the relationship between the noise source, the person or place exposed to the noise (receiver or sensitive receptor) and the path the noise will travel from the noise source to the receiver/sensitive receptor. Since the ear is not as sensitive at some frequencies and sound pressure level as at others, several methods of expressing average noise levels over a period of time have been developed (HUD 2016). Sound intensity is typically measured in decibels (dB) from a range of 0 (threshold of hearing) to 140 (threshold of pain); the higher the decibels, the greater the intensity. For example, a decibel level of 10 is the sound of leaves rustling, a decibel level of 30 is a whisper, a decibel level of 60 is freeway traffic, a decibel of 90 is a noisy urban street, and a decibel level of 140 is a nearby jet engine. Prolonged exposure from at least 75 dB increases tension affecting blood pressure, heart function, and nervous system; prolonged exposure from at least 85 dB causes physical damage to human hearing; above 90 dB results in permanent cell damage, at 140 dB feeling of pain, and 190 dB will rupture the eardrum and October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 693 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 52 of 73 permanently damage the inner ear (HUD 2016). Section 65302(f) of the California Government Code requires that a noise element be prepared as a part of all city and county general plans. This state law requires that a jurisdiction’s noise element identify and work toward mitigation of noise problems in the community and include implementation measures and possible solutions that address any existing and perceivable noise problems. The Contra Costa County General Plan Noise Element follows the guidelines established by the California Department of Health Services entitled Guidelines for the Preparation and Content of the Noise Element of the General Plan, which defines noise metrics, discusses the process of noise element development, and presents land use compatibility guidelines based on various noise levels and provides goals, policies, and implementation measures for consideration (Contra Costa County 2005i). Contra Costa County does not have a noise ordinance and therefore, does not specify operational or construction noise level limits. The Noise Element of the General Plan does specify that construction activities shall be concentrated during the hours of the day that are not noise-sensitive for adjacent land uses and should be commissioned to occur during normal work hours of the day to provide relative quiet during the more sensitive evening and early morning periods. Construction activities are generally limited to the hours between 7 a.m. to 5 p.m. (Contra Costa County 2005i). A portion of the project lies within the City Limits of Concord. Concord Municipal Code Section 62- 32(I)(y) regulates noise by only allowing construction activity during certain hours each day of the week. Construction activity is allowed Monday through Friday from 7:30 am to 5:00 pm and on the weekends from 8:00 am to 5:00 pm. Land Use Setting The land uses surrounding the project area consist of grazing lands, a junk yard, a rural residence, nearby residential homes (located just outside the project limits) and the Concord Pavilion. Noise sensitive land uses consist of the residences located nearby the project area (along Flagstone Way) and one rural residence located within the project limits but higher in elevation than the construction area. The homes along Flagstone Way are located across Kirker Pass Road from the Concord Pavilion and have an existing 6-7 foot tall sound barrier that would provide a minimum 10 dBA reduction in noise levels. The existing noise environment in the project area is governed primarily by vehicular traffic traveling on Kirker Pass Road. a) Would the project cause exposure of persons to or generation of noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? According to noise modeling conducted for operational impacts, the constructed project will not increase ambient noise levels above what already exists. As no operational traffic noise impacts are anticipated, no noise abatement measures are warranted. Project construction may temporarily increase the noise level in the project area as a result of construction equipment noise. Standard construction equipment anticipated to be used includes excavators, graders, loaders, sweepers/scrubbers, plate compactors, rollers, backhoes, and pavers. In general, these types of construction equipment generate noise levels ranging from about 76 to 83 decibels at 50 feet from the noise source (FHWA 2016). October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 694 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 53 of 73 Based on the Caltrans Standard Specifications Section 14-8.02, Noise Control (2010), the following rules are applicable to the project’s construction activities: 1. Do not exceed 86 dBA at 50 feet from the job site activities from 9:00 p.m. to 6:00 a.m. 2. Equip an internal combustion engine with the manufacturer-recommended muffler. Do not operate an internal combustion engine on the job site without the appropriate muffler. In accordance with the Noise Element of the General Plan and the City of Concord’s Municipal Code, project work will occur primarily during daytime hours, the non-sensitive period. Further, roadway construction activities typically occur for relatively short periods of time as construction proceeds along the project’s alignment. Construction noise would mostly be of concern where noise levels from individual pieces of equipment are substantially higher than ambient conditions, or when construction activities would occur during noise sensitive hours (early morning, evening, or nighttime hours). Construction of the project is primarily anticipated to occur during daytime hours; however, there may be times when nighttime work is necessary. Most construction phases would generate average noise levels that would exceed ambient daytime noise levels by about 10 dBA Leq[h] with shielding provided by existing noise barriers and natural shielding such as topography and vegetation. Demolition involving impact tools would generate noise levels of about 20 dBA Leq[h]. Maximum instantaneous noise levels generated by typical construction activities would generally be 5dB or less above existing maximum noise levels generated by traffic. To reduce the potential for noise impacts resulting from project construction, the following measures will be implemented during project construction: MITIGATION MEASURE NOI-1: EMPLOY NOISE-REDUCING PRACTICES DURING CONSTRUCTION 1. Equip all internal combustion engine driven equipment with intake and exhaust mufflers that are in good condition and appropriate for the equipment. 2. Unnecessary idling of internal combustion engines within 100 feet of residences should be strictly prohibited. 3. Locate stationary noise generating equipment as far as possible from sensitive receptors. 4. Utilize ‘quiet’ air compressors and other ‘quiet’ equipment where such technology exists. 5. Avoid staging of construction equipment within 200 feet of residences and locate all stationary noise-generating construction equipment as far as practical from noise sensitive receptors. 6. Require all construction equipment to conform to Section 14-8.02 Noise Control, of the latest Standard Specifications. 7. Provide notification to the adjacent noise-sensitive receptors including the specific construction schedule for major noise-generating construction activities. Therefore, project impacts will be less than significant with mitigation incorporated. b) Would the project cause exposure of persons to or generation of, excessive ground borne vibration or ground borne noise levels? Road traffic is rarely the source of perceptible ground-borne vibration. Exceptions to this occur when there is a significant discontinuity in the roadway surface. Vehicles traveling over a discontinuity can October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 695 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 54 of 73 impart energy into the ground that can be perceived as ground -borne vibration (Caltrans 2013). The project will result in a smoother road pavement surface. Therefore, the constructed project is not expected to result in perceptible ground-borne vibration. However, construction activities could include operation of large pieces of equipment (e.g., graders, excavators) that may result in the periodic temporary generation of ground-borne vibration. While the project vicinity is largely rural in nature, there is a residence near the project’s eastern segment. Heavy construction equipment will primarily be operated during the clearing/grubbing and grading phases, which are not anticipated to occur continuously at any one location as it would move throughout the project limits. Therefore, project impacts will be less than significant. c) Would the project cause a substantial permanent increase in ambient noise levels in the project vicinity above levels existing without the project? According to noise modeling conducted for operational impacts, the constructed project will not increase ambient noise levels above what already exists. As no operational traffic noise impacts are anticipated, no noise abatement measures are warranted. Therefore, project impacts will be less than significant. d) Would the project cause a substantial temporary or periodic increase in ambient noise levels in the project vicinity above levels existing without the project? The project will not contribute to temporary or periodic increases in the ambient noise levels in the project vicinity above what exists currently. The road improvements will create better traffic flow along the roadway. According to noise modeling conducted for operational impacts, the constructed project will not increase ambient noise levels above what already exists. As no operational traffic noise impacts are anticipated, no noise abatement measures are warranted. Therefore, project impacts will be less than significant. e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? There is no public airport located within two miles of the project area. Therefore, the project will have no impact. f) For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project area to excessive noise levels? The project is not located in the vicinity of a private airstrip. Therefore, the project will have no impact. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 696 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 55 of 73 XIII. POPULATION AND HOUSING Potentially Significant Impact Less Than Significant with Mitigation Incorporated Less Than Significant Impact No Impact Would the project: a) Induce substantial population growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure)? b) Displace substantial numbers of existing housing, necessitating the construction of replacement housing elsewhere? c) Displace substantial numbers of people, necessitating the construction of replacement housing elsewhere? Section 15126.2(d) of the CEQA Guidelines states that the lead agency shall discuss ways in which the proposed project could foster economic or population growth, or the construction of additional housing, either directly or indirectly in the surrounding environment including the removal of obstacles that would encourage population growth. Increases in the population may stress existing community service facilities, requiring construction of new facilities that could cause significant environmental effects (Contra Costa County 2005j). a) Would the project induce substantial population growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure)? The project is a truck climbing lane project that is intended to reduce congestion along an existing roadway. The project does not include new development or other infrastructure that could induce substantial population growth. Therefore, project impacts will be less than significant. b) Would the project displace substantial numbers of existing housing, necessitating the construction of replacement housing elsewhere? While the project may require some sliver right-of-way acquisitions along Kirker Pass Road to accommodate the new truck lane, the project will not result in the displacement of existing homes. No homes will be demolished or removed by the project. Therefore, the project will have no impact. c) Would the project displace substantial numbers of people, necessitating the construction of replacement housing elsewhere? The project will not displace residents because as stated above no residences will be removed or demolished. Therefore, the project would have no impact. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 697 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 56 of 73 PAGE INTENTIONALLY LEFT BLANK October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 698 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 57 of 73 XIV. PUBLIC SERVICES Potentially Significant Impact Less Than Significant with Mitigation Incorporated Less Than Significant Impact No Impact Would the project: a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services? 1 Fire Protection? 2 Police Protection? 3 Schools? 4 Parks? 5 Other public facilities? a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services? 1 Fire Protection? The Contra Costa County Fire Protection District provides fire protection services and emergency services for nine cities (including Concord) and the unincorporated areas in Contra Costa County (Contra Costa County 2005k). The constructed project will not increase demand for fire protection services and thus no new government facilities or expansion of existing facilities will be required. However, project construction could spark unintentional fires that may require fire services. Project contract specifications will require the contractor to contact local fire protection response services prior to project construction and provide at least one passable lane at all times during construction for fire protection vehicles. Therefore, project impacts will be less than significant. 2 Police Protection? The Contra Costa County Sheriff’s Department provides general public safety and law enforcement services in unincorporated areas of Contra Costa County (Contra Costa County 2005k) and the City of Concord provides police services within Concord City Limits. The constructed project will not increase demand for police services and thus no new government facilities or expansion of existing facilities will be required. However, to alleviate any disruption to police protection services during construction, the contractor will contact local police protection response services prior to project construction and provide at least one passable lane at all times during construction for police vehicles. Therefore, project impacts will be less than significant. 3 Schools? The project is a truck climbing lane project and does not include new development that could increase October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 699 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 58 of 73 the need for new schools or related facilities. The project will not increase demand for school services and thus no new government facilities or expansion of existing facilities will be required. Therefore, the project will have no impact. 4 Parks? The project area is not located within or near a park. The constructed project will not increase demand for parks and thus no new facilities or expansion of existing facilities will be required. Therefore, the project will have no impact. 5 Other public facilities? There are no other public facilities that would require new or expanded service facilities. Therefore, the project will have no impact. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 700 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 59 of 73 XV. RECREATION Potentially Significant Impact Less Than Significant with Mitigation Incorporated Less Than Significant Impact No Impact Would the project: a) Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? b) Does the project include recreational facilities or require the construction or expansion of recreational facilities that might have an adverse physical effect on the environment? a) Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? The project is a truck climbing lane project and does not include new development that could increase the use of existing parks or recreational facilities that could result in deterioration of facilities. Therefore, the project will have no impact. b) Does the project include recreational facilities or require the construction or expansion of recreational facilities that might have an adverse physical effect on the environment? As noted above, the project is a truck climbing lane project and does not include new development that could require construction or expansion of existing recreational facilities. Therefore, the project will have no impact. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 701 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 60 of 73 PAGE INTENTIONALLY LEFT BLANK October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 702 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 61 of 73 XVI. TRANSPORTATION/TRAFFIC Potentially Significant Impact Less Than Significant with Mitigation Incorporated Less Than Significant Impact No Impact Would the project: a) Conflict with an applicable plan, ordinance or policy establishing measures of effectiveness for the performance of the circulation system, taking into account all modes of transportation including mass transit and non-motorized travel and relevant components of the circulation system, including but not limited to intersections, streets, highways and freeways, pedestrian and bicycle paths, and mass transit? b) Conflict with an applicable congestion management program, including, but not limited to level of service standards and travel demand measures, or other standards established by the county congestion management agency for designated roads or highways? c) Result in a change in air traffic patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? d) Substantially increase hazards due to a design feature (e.g. sharp curves or dangerous intersections) or incompatible uses (e.g. farm equipment)? e) Result in inadequate emergency access? f) Conflict with adopted policies, plans or programs regarding public transit, bicycle, or pedestrian facilities, or otherwise decrease the performance or safety of such facilities? Regulatory Background The Contra Costa Transportation Authority (CCTA) is a public agency formed to manage the County's transportation sales tax program and to conduct countywide transportation planning. CCTA is responsible for maintaining and improving the County’s transportation system by planning, funding, and delivering critical transportation infrastructure projects and programs that connect the communities safely and efficiently including bicycle and pedestrian projects as described in the 2009 Countywide Bike and Pedestrian Plan (CCTA 2009, 2014). In addition, the Transportation and Circulation Element of the County General Plan includes transportation goals and policies (Contra Costa County 2005l). Existing Traffic Conditions Kirker Pass Road will be widened so that the roadway on the southeast side from Clearbrook Drive in the City of Concord to the northern Hess Road intersection will accommodate a northbound truck climbing lane. This stretch of rural road experiences heavy commute traffic; including truck traffic. The steep grade of this stretch of Kirker Pass Road forces truck traffic to slow as truck drivers negotiate the steep grade. This slowing causes congestion, particularly during commute hours. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 703 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 62 of 73 a) Would the project conflict with an applicable plan, ordinance or policy establishing measures of effectiveness for the performance of the circulation system, taking into account all modes of transportation including mass transit and non-motorized travel and relevant components of the circulation system, including but not limited to intersections, streets, highways and freeways, pedestrian and bicycle paths, and mass transit? The constructed project will not conflict with applicable plans, ordinances or policies establishing measures of effectiveness for the performance of the circulation system since the purpose of the project is to create a truck lane that will allow for better traffic flow and will not lead to adverse changes in truck routing. After reviewing the 2009 Contra Costa Countywide Bicycle and Pedestrian Plan, County Public Works Staff has determined that the project will not interfere with the County bicycle plan as Kirker Pass Road within the project segment is not designated as a bicycle facility but designated as a proposed facility (CCTA 2009). Once the project is completed the new paved shoulders could include a class II bike lane in the future. While the constructed project will improve traffic circulation and will not interfere with other modes of motorized and non-motorized transportation, construction of the project will temporarily disrupt traffic circulation as it will result in traffic congestion and delays from one-way road closures. Construction activities will be generally limited to the hours between 7:00 a.m. to 5:00 p.m. Monday through Friday. Traffic control will be in place to accommodate morning and evening commute traffic. In order to ensure traffic impacts are minimized during construction activities, the project contract specifications will require the contractor to implement the following avoidance measures: AVOIDANCE MEASURE TRA-1: 1. No full lane closures allowed during commute hours; at off-peak hours one lane of Kirker Pass Road may be temporarily closed during active construction; reopening of lanes at the end of each working day. 2. Temporary lane closures may be scheduled at times of minimal traffic volumes such as nights, weekends, and off-commute hours where low traffic volumes are expected. 3. Traffic control including flaggers will be used as warranted to adjust flow as vehicle volume increases in either direction. 4. Placement of construction zone speed limits. 5. Advance letter notification to local emergency response services to allow them to plan for alternate routes. 6. Emergency vehicle access at all times. 7. Letter notification to local residents seven calendar days in advance of construction and road closure start date(s). 8. Publish press release in local newspapers seven days before construction start date. 9. Placement of portable changeable message signs at various locations in project vicinity with construction start and road closure dates and period at least seven calendar days in advance of start dates. 10. Provide accessibility to driveways to properties outside the project area throughout the project. In addition, County Design and Construction Division staff will coordinate with the City of Concord and the Concord Pavilion as early as possible to minimize disruption to any scheduled events. Project impacts will be less than significant with these avoidance measures in place. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 704 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 63 of 73 b) Would the project conflict with an applicable congestion management program, including, but not limited to level of service standards and travel demand measures, or other standards established by the county congestion management agency for designated roads or highways? The constructed project will not conflict with a congestion management program as the purpose of the project is to improve the existing traffic flow along the roadway for trucks and cars. While there will be additional traffic generated during project construction from construction-related vehicles, the traffic increases are short-term. Therefore, project impacts will be less than significant. c) Would the project result in a change in air traffic patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? The project will not result in a change in air traffic patterns as there will be no increase in traffic levels or change in location that would pose a substantial safety risk. Therefore, the project will have no impact. d) Would the project substantially increase hazards due to a design feature (e.g. sharp curves or dangerous intersections) or incompatible uses (e.g. farm equipment)? The constructed project will not substantially increase hazards due to a design feature as the purpose of the project is to improve traffic flow along the roadway. During construction the project contract specifications will require the contractor to implement the avoidance measures above to minimize potential construction impacts; therefore project impacts will be less than significant. e) Would the project result in inadequate emergency access? The constructed project would not result in inadequate emergency access. However, project construction could interfere with emergency access. The project contract specifications include the measures listed above to minimize potential impacts. Therefore, project impacts will be less than significant. f) Would the project conflict with adopted policies, plans or programs regarding public transit, bicycle, or pedestrian facilities, or otherwise decrease the performance or safety of such facilities? As discussed above, the project will not disrupt any current or planned public transit, bicycle, or pedestrian facilities planned along Kirker Pass Road within the project segment. While Kirker Pass Road will not be designated as a current bicycle facility, the completed project will provide widened paved shoulders for future Class II bike lanes which is consistent with County transportation policies (Contra Costa County 2005l, CCTA 2009, 2014). Therefore, the project will have no impact. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 705 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 64 of 73 PAGE INTENTIONALLY LEFT BLANK October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 706 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 65 of 73 XVIII. UTILITIES AND SERVICE SYSTEMS Potentially Significant Impact Less Than Significant with Mitigation Incorporated Less Than Significant Impact No Impact Would the project: a) Exceed wastewater treatment requirements of the applicable Regional Water Quality Control Board? b) Require or result in the construction of new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? c) Require or result in the construction of new storm water drainage facilities, the construction of which could cause significant environmental effects? d) Have sufficient water supplies available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? e) Result in a determination by the wastewater treatment provider which serves or may serve the project that it has adequate capacity to serve the project’s projected demand in addition to the provider’s existing commitments? f) Be served by a landfill with sufficient permitted capacity to accommodate the project’s waste disposal needs? g) Comply with federal, state and local statutes and regulations related to solid waste? A portion of the project area is not located within service areas due to its location in a rural area beyond city limits, which relies on wells for domestic water and septic tanks and leach fields for sanitary waste (Contra Costa County 2005m). The other area of the project lies within the City of Concord and served by their services, but the project will not require water or wastewater treatment services. a) Would the project exceed wastewater treatment requirements of the applicable Regional Water Quality Control Board? The project will not exceed wastewater requirements because the completed project would not result in the need for wastewater treatment. Therefore, the project will have no impact. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 707 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 66 of 73 b) Would the project require or result in the construction of new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? The project will not require or result in the construction of new water or wastewater treatment faci lities or expansion of existing facilities because the completed project will not require or result in the need for water or wastewater services. Therefore, the project will have no impact. c) Would the project require or result in the construction of new storm water drainage facilities, the construction of which could cause significant environmental effects? Existing roadside drainage features, such as concrete ditches, asphalt dikes, and inlets, will be relocated during pavement widening, and existing culverts under the roadway will be extended. Once complete the project will largely maintain the existing drainage pattern; however, two bioretention features will be installed to satisfy the requirements of Provision C.3 of the Contra Costa County Clean Water Program’s National Pollutant Discharge Elimination System (NPDES) Permit. Provision C.3 requires stormwater retention and treatment to reduce erosion and sediment associated with runoff and to mimic the site’s pre- construction hydrology. Therefore, the project’s impacts will be less than significant. d) Would the project have sufficient water supplies available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? The completed project will not require water service, and any water needed during construction activities would be provided by water trucks from off-site water sources. Therefore, the project will have no impact. e) Would the project result in a determination by the wastewater treatment provider which serves or may serve the project that it has adequate capacity to serve the project’s projected demand in addition to the provider’s existing commitments? The completed project will not require wastewater treatment services. Therefore, the project will have no impact. f) Would the project be served by a landfill with sufficient permitted capacity to accommodate the project’s waste disposal needs? The completed project will not have waste disposal needs. Solid waste generated by project construction would be limited to construction debris such as vegetative matter, asphalt, and concrete. Material generated by the excavation of the existing roadway and construction of associated improvements will be disposed of in accordance with federal, state, and local regulations. Therefore, project impacts will be less than significant. g) Would the project comply with federal, state and local statutes and regulations related to solid waste? The project specifications will require that the contractor dispose of solid waste generated from construction in accordance with federal, state and local regulations. Therefore, the project will have no impact. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 708 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 67 of 73 XIX. MANDATORY FINDINGS OF SIGNIFICANCE Potentially Significant Impact Less Than Significant with Mitigation Incorporated Less Than Significant Impact No Impact Would the project: a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish and wildlife species, cause a fish or wildlife population to drop below self-sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b) Does the project have impacts that are individually limited, but cumulatively considerable? (“Cumulatively considerable” means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects)? c) Does the project have environmental effects that will cause substantial adverse effects on human beings, either directly or indirectly? a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish and wildlife species, cause a fish or wildlife population to drop below self -sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? The project will not degrade the quality of the environment. There are no known historic or archaeological resources of importance that will be impacted due to anticipated absence in the project area and implementation of appropriate avoidance and minimization measures. Further, as described in the Air Quality, Biological Resources, Cultural Resources, Greenhouse Gas, Hazards and Hazardous Materials, Noise, and Transportation/Traffic sections, appropriate avoidance, minimization, and/or mitigation measures will be implemented to ensure potential impacts due to the project remain less than significant with mitigation incorporated. b) Does the project have impacts that are individually limited, but cumulatively considerable? (“Cumulatively considerable” means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects)? All project impacts were found to be less than significant or less than significant with avoidance, minimization, and/or mitigation measures incorporated. No other known projects that could result in cumulative construction impacts are currently planned. Therefore, the impacts will be less than October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 709 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 68 of 73 significant. c) Does the project have environmental effects that will cause substantial adverse effects on human beings, either directly or indirectly? The project will not cause substantial adverse direct or indirect effects on human beings as impacts will be avoided and minimized where possible and mitigated when necessary. Mitigation measures will be implemented as described in the Air Quality, Biological Resources, Greenhouse Gas, Hazards and Hazardous Materials, Noise, and Transportation/Traffic sections. Therefore, project impacts will be less than significant with mitigation incorporated. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 710 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 69 of 73 References Association of Bay Area Governments (ABAG). 2016. Earthquake Hazards. http://resilience.abag.ca.gov/earthquakes/. Association of Environmental Professionals (AEP). 2014. California Environmental Quality Act (CEQA) Statute and Guidelines. California Natural Resources Agency, Sacramento, CA. http://resources.ca.gov/ceqa/. Bay Area Air Quality Management District (BAAMQD). 1999. California Environmental Quality Act, Air Quality Guidelines. San Francisco, CA. December. http://www.baaqmd.gov/Divisions/Planning-and- Research/CEQA-GUIDELINES/Updated-CEQA-Guidelines.aspx. Bay Area Air Quality Management District (BAAQMD). 2010a. Bay Area 2010 Clean Air Plan. Adopted September 10, 2010. San Francisco, CA. http://www.baaqmd.gov/plans-and-climate/air-quality- plans/current-plans. Bay Area Air Quality Management District (BAAMQD). 2010b. Draft California Environmental Quality Act, Air Quality Guidelines. San Francisco, CA. May 2010. http://www.baaqmd.gov/plans-and- climate/california-environmental-quality-act-ceqa/updated-ceqa-guidelines. Bay Area Air Quality Management District (BAAMQD). 2012. California Environmental Quality Act, Air Quality Guidelines. Updated May 2012. San Francisco, CA. http://www.baaqmd.gov/plans-and- climate/california-environmental-quality-act-ceqa/updated-ceqa-guidelines. Bay Area Quality Management District (BAAQMD). 2015a. San Francisco Bay Area Air Basin attainment status. http://hank.baaqmd.gov/pln/air_quality/ambient_air_quality.htm. Bay Area Quality Management District (BAAQMD). 2015b. Naturally-Occurring Asbestos. http://www.baaqmd.gov/permits/asbestos/naturally-occuring-asbestos. CalFire. 2007. State Responsibility Area Fire Hazard Severity Zone Map. http://www.fire.ca.gov/fire_prevention/fire_prevention_wildland_zones_maps.php. CalFire. 2009. Local Responsibility Area Fire Hazard Severity Zone Map (Recommended). http://www.fire.ca.gov/fire_prevention/fire_prevention_wildland_zones_maps.php. California Air Resources Board. 2015. Naturally-Occurring Asbestos – Regulatory Information. http://www.arb.ca.gov/toxics/asbestos/reginfo.htm. California Air Resources Board (CARB). 2005. Air Quality and Land Use Handbook. www.arb.ca.gov/ch/handbook.pdf. California Department of Conservation. 2015. Farmland Mapping and Monitoring Program: http://www.conservation.ca.gov/dlrp/fmmp/Pages/Index.aspx ; California Government Code §51290(a)(b), 51291 (Williamson Act Contract Program):. http://www.conservation.ca.gov/dlrp/lca/basic_contract_provisions/Pages/wa_overview.aspx . October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 711 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 70 of 73 California Department of Conservation. 2015. Contra Costa County Important Farmland Map. Division of Land Use Protection, Farmland Mapping and Monitoring Program. ftp://ftp.consrv.ca.gov/pub/dlrp/FMMP/pdf/2012/con12.pdf. California Department of Conservation (CDC). 2000. A General Location Guide for Ultramafic Rocks in California – Areas More Likely to Contain Naturally Occurring Asbestos. August. http://www.conservation.ca.gov/cgs/minerals/hazardous_minerals/asbestos/Pages/index.aspx . California Department of Transportation (Caltrans). 2015a. California Scenic Highway Mapping System. http://www.dot.ca.gov/hq/LandArch/16_livability/scenic_highways/. California Department of Transportation (Caltrans). 2015b. Highway Design Manual. http://www.dot.ca.gov/hq/oppd/hdm/hdmtoc.htm. California Department of Transportation (Caltrans). 2013. Transportation and Construction Vibration Guidance Manual. Division of Environmental Analysis. September. http://www.dot.ca.gov/hq/env/noise/pub/TCVGM_Sep13_FINAL.pdf. California Department of Transportation (Caltrans). 2010. Standard Specifications. http://www.dot.ca.gov/hq/esc/oe/construction_contract_standards/std_specs/2010_StdSpecs/2010_StdSpecs. pdf. California Environmental Protection Agency (CalEPA). 2016a. General information. http://www.calepa.ca.gov/About/History01/. California Environmental Protection Agency (CalEPA). 2016b. EnviroStor Hazardous Waste and Substances Site (Cortese) List. Department of Toxic Substance Control. http://www.calepa.ca.gov/SiteCleanup/CorteseList/. California Natural Resources Agency. 2015. CEQA Guidelines. http://resources.ca.gov/ceqa/guidelines/. California Office of Planning and Research (OPR). 2008a. Governor’s Office of Planning and Research, State of California. July 2008 (revised). Technical Advisory: CEQA AND ASBESTOS: Addressing Naturally Occurring Asbestos in CEQA Documents. http://opr.ca.gov/docs/asbestos_advisory.pdf. Sacramento, CA. California Office of Planning and Research (OPR). 2008b. Governor’s Office of Planning and Research, State of California. June 19, 2008. Technical Advisory: CEQA and Climate Change: Addressing Climate Change Through California Environmental Quality Act (CEQA) Review. Sacramento, CA. Condor Country Consulting, Inc. 2015. Historic Property Survey Report, Kirker Pass Road Northbound Truck Climbing Lane. Caltrans Federal Project No.: RPSTPL 5928 (123). September 3. Martinez, CA. Condor Country Consulting, Inc. 2015. Archaeological Survey Report, Kirker Pass Road Northbound Truck Climbing Lane. Caltrans Federal Project No.: RPSTPL 5928 (123). September. Martinez, CA. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 712 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 71 of 73 Contra Costa County. January 2005. Contra Costa County General Plan 2005-2020. Contra Costa County Community Development Department. Martinez, CA. 2005a: Aesthetics: 9. Open Space Element, 9.6 Scenic Resources, page 9-4, Figure 9-1; 5. Transportation and Circulation Element: 5.9 Scenic Routes; Figure 5-4 2005b: Agricultural Resources: 5. Transportation and Circulation Element, 5.6 Roadways and Transit, 5- 9, 5-17, 5-x, 5-ai 2005c: Air Quality: 8. Conservation Element, 8.14 Air Resources, page 8-51 2005d: Biological Resources: 8. Conservation Element, 8.6 Vegetation and Wildlife 2005e: Geology: 10. Safety Element, Figures 10-1 – 10-6. 2005f: Hydrology/Water Quality: 10. Safety Element, 10.8 Flood Hazards, 10-26 – 10-30 2005g: Land Use and Planning: 3: Land Use Element, page 3-1; 5: Transportation and Circulation Element; 5.6: Roadways and Transit, pages 5-13-5-15 2005h: Mineral Resources: 8. Conservation Element, 8.9-Mineral Resource Areas; page 8-33, Figure 8-4 2005i: Noise: 11: Noise Element, pages 11-1-11-40 2005j: Population and Housing: 6. Housing Element, pages 6-1 and 6-3 2005k: Public Services: 7: Public Facilities/Services Element: 7.10 Fire Protection, Figure 7-6, page 7- 28; 7.9: Public Protection, page 7-23 2005l: Transportation: 5. Transportation and Circulation Element: 5.6 Roadways and Transit, page 5-12; 5.9 Scenic Routes, Figure 5-4, page 5-25 2005m: Utilities: 7: Public Facilities/Services Element, 7.6 Water Service, Figure 7-1, page 7-6; Figure 7-3, page 7-13; 7.11 Solid Waste Management, page 7-31, Figure 7-7 Contra Costa County. 2016. Mapping Services. http://www.ccmap.us/interactive_maps.aspx. Contra Costa County Department of Conservation and Development (CCCDCD). 2015a. Williamson Act Program, 2012 Agricultural Preserve Map. Advanced Planning Division. Martinez, CA. Website accessed January 21, 2015: http://www.co.contra-costa.ca.us/depart/cd/current/advance/williamsonact/index.htm. Contra Costa County Department of Conservation and Development (CCCDCD). 2015b. Climate Action Plan. December 15. http://ca-contracostacounty2.civicplus.com/4554/Climate-Action-Plan. Contra Costa County Fire Protection District. 2016. Fire services for project area. Website accessed: August 2016: http://www.cccfpd.org/. Contra Costa County Health Services, Hazardous Materials Program. 2016. http://cchealth.org/hazmat/. Contra Costa County Public Works Department. 2012. Tracking Form for Capital Improvement Projects for Compliance with Provision C.3. December 19. Watershed Program. Martinez, CA. Contra Costa County Public Works Department. 2015. Traffic Technical Memorandum, Kirker Pass Northbound Truck Climbing Lane Project. Caltrans Federal Project No.: RPSTPL 5928 (123). December 19. Martinez, CA. Caltrans approval? Contra Costa County Public Works Department. 2015. Visual Impact Assessment Guide, Kirker Pass Northbound Truck Climbing Lane Project. Caltrans Federal Project No.: RPSTPL 5928 (123). September. Martinez, CA. Caltrans approval? October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 713 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 72 of 73 Contra Costa Transportation Authority. 2009. Contra Costa Countywide Bicycle and Pedestrian Plan. http://www.ccta.net/_resources/detail/5/1. Contra Costa Transportation Authority. 2013. Update of the Contra Costa Congestion Management Program. December 18. http://www.ccta.net/sources/detail/10/1. Contra Costa Transportation Authority. 2014. Draft Countywide Comprehensive Transportation Plan. http://www.ccta.net/sources/detail/11/1. Contra Costa County Department of Conservation and Development. 2003. Watershed Altas. November. Martinez, CA. East Contra Costa County Habitat Conservancy. 2016a. Application Form and Planning Survey Report to Comply with and Receive Permit Coverage under the East Contra Costa County Habitat Conservation Plan and Natural Community Conservation Plan, Kirker Pass Road Northbound Truck Climbing Lane, Federal Project No.: RPSTPL 5928 (123). May 3. Martinez, CA. East Contra Costa County Habitat Conservancy. 2016b. Mitigation Strategy for Northbound Kirker Pass Road Climbing Lane Project. Recommend Governing Board approve the mitigation strategy. February 22. Federal Emergency Management Agency (FEMA). 2009. Flood Insurance Rate Map, Contra Costa County, Panel 525 of 602 (060025-0525). June 16. Illingworth & Rodkin, Inc. 2015. Noise Study Report, Kirker Pass Road Northbound Truck Climbing Lane. Caltrans Federal Project No.: RPSTPL 5928 (123). December. Petaluma, CA. Jones & Stokes. 2006. East Contra Costa County Habitat Conservation Plan/Natural Community Conservation Plan. http://www.co.contra-costa.ca.us/depart/cd/water/HCP/documents.html. LSA Associates, Inc. 2014. Construction Emissions Analysis, Kirker Pass Road Northbound Truck Climbing Lane. Caltrans Federal Project No.: RPSTPL 5928 (123). November 6. Point Richmond, CA. LSA Associates, Inc. 2015a. Natural Environment Study, Kirker Pass Road Northbound Truck Climbing Lane. Caltrans Federal Project No.: RPSTPL 5928 (123). October 20. Point Richmond, CA. LSA Associates, Inc. 2015b. Biological Assessment, Kirker Pass Road Northbound Truck Climbing Lane. Caltrans Federal Project No.: RPSTPL 5928 (123). October 20. Point Richmond, CA. Mark Thomas & Co., Inc. 2016. Draft Geotechnical Investigation Report, Kirker Pass Road Northbound Truck Climbing Lane. June 2. Walnut Creek, CA. Regional Water Quality Control Board – Central Valley. 2015. Water Quality Certification for Discharges of Dredged or Fill Materials Under CWA Section 401. http://www.swrcb.ca.gov/centralvalley/help/business_help/permit2.shtml. Regional Water Quality Control Board – San Francisco Bay. 2015. Waste Discharge Requirements and National Pollutant Discharge Elimination System (NPDES) Permit for Storm Water Discharges from October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 714 Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 73 of 73 Municipal Separate Storm Sewer Systems (Order No. R2-2015-0049). November 19. San Francisco, CA. Solano Transportation Authority. 2010. Draft Environmental Impact Report/Environmental Impact Statement, Interstate 80/Interstate 680/State Route 12 Interchange Project. August. http://www.sta.ca.gov/docManager/1000002446/17_Ch_3.2.4_80-680_DEIR_Vol_1_web.pdf. State Water Resources Control Board [SWRCB]. 2015. National Pollution Discharge Elimination System (NPDES) General Permit for Storm Water Discharges Associated with Construction and Land Disturbance Activities (Order 2012-0006-DWQ). http://www.waterboards.ca.gov/water_issues/programs/stormwater/constpermits.shtml. United States Department of Agriculture. 2015. Farmland Conversion Impact Rating (Form AD-1006). Kirker Pass Road Truck Lane Project. September 1. United States Department of Housing and Urban Development (HUD). 2010. https://www.hudexchange.info/onecpd/assets/File/Noise-Guidebook-Chapter-1.pdf. United States Environmental Protection Agency (USEPA). 2016. https://www.epa.gov/clean-air-act- overview/title-iv-noise-pollution. United States Environmental Protection Agency (USEPA). 2015. Six Common Air Pollutants. http://www.epa.gov/air/urbanair/. United States Geological Survey (USGS). 2012. Clayton 7.5-Minute Topographic Quadrangle. United States Department of Transportation, Federal Highways Administration (FHWA). 2015. United States Department of Labor, Occupational Safety and Health Administration (OSHA). 2016. Fire safety requirements at construction sites. https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10671. United States Department of Transportation, Federal Highway Administration (FHWA). 2016. Construction equipment decibel levels. https://www.fhwa.dot.gov/environment/noise/construction_noise/handbook/handbook09.cfm. Personal Communications: Oster, Ken. 2015. Farmland Conversion Impact Rating (Form AD-1006). Email correspondence confirming soils within project area not prime farmland or farmland of statewide importance. September 2. U.S. Department of Agriculture, Natural Resources Conservation Service, Area Resource Soil Scientist. Templeton, CA. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 715 APPENDIX A: MITIGATION AND MONITORING REPORTING PROGRAM (MMRP) Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 1 of 14 MEASURE # MITIGATION MEASURE IMPLEMENTATION TIMING IMPLEMENTATION RESPONSIBILITY VERIFICATION RESPONSIBILITY AIR-1 MITIGATION MEASURE AIR-1: CONSTRUCTION IMPACTS Consistent with the Best Management Practices required by the BAAQMD, the following actions shall be incorporated into construction contract and specifications for the project:  All exposed surfaces (e.g., parking areas, staging areas, soil piles, graded areas, and unpaved access roads) shall be watered two times per day.  All haul trucks transporting soil, sand, or other loose material off -site shall be covered.  All visible mud or dirt tracked-out onto adjacent public roads shall be removed using wet power vacuum street sweepers at least once per day. The use of dry power sweeping is prohibited.  All vehicle speeds on unpaved roads shall be limited to 15 mph.  All roadways, driveways, and sidewalks to be paved shall be completed as soon as possible.  Idling times shall be minimized either by shutting equipment off when not in use or reducing the maximum idling time to 5 minutes (as required by the California airborne toxics control measure Title 13, Section 2485 of California Code of Regulations [CCR]). Clear signage shall be provided for construction workers at all access points.  All construction equipment shall be maintained and properly tuned in accordance with manufacturer’s specifications. All equipment shall be checked by a certified mechanic and determined to be running in proper condition prior to operation.  A publicly visible sign shall be posted with the telephone number and contact information for the designated on-site construction manager available to receive and respond to dust complaints. This person shall report all complaints to Contra Costa County and take immediate corrective action as soon as practical but not more than 48 hours after the complaint is received. The B AAQMD’s phone number shall also be visible to ensure compliance with applicable regulations. During construction CCCPWD Construction Division CCCPWD Environmental Services Division October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 716 APPENDIX A: MITIGATION AND MONITORING REPORTING PROGRAM (MMRP) Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 2 of 14 MEASURE # MITIGATION MEASURE IMPLEMENTATION TIMING IMPLEMENTATION RESPONSIBILITY VERIFICATION RESPONSIBILITY BIO-1 and BIO-2 MITIGATION MEASURE BIO-1: COMPENSATORY MITIGATION (SPECIES/HABITAT) And MITIGATON MEASURE BIO-2: COMPENSATORY MITIGATION (WETLANDS/WATERS) Compensatory mitigation will take the following two forms: 1. HCP/NCCP Development and Wetland Mitigation Fees: For impacts within the HCP/NCCP Service Area, the project will mitigate permanent and temporary impacts by fee payment to the Habitat Conservancy. Mitigation fees are based on the project’s impact acreages and are calculated based on two fee types (the project-wide development fee and the wetland mitigation fee). These fees are currently estimated to be $137,056.47. The fees may adjust as project plans are further refined. In addition, the HCP/NCCP fees adjust annually (in March). Final project fees based on final project impacts will be paid at construction contract award. 2. Supplemental mitigation funds: For impacts outside the HCP/NCCP Service Area, an additional mitigation fee will be paid. The additional mitigation fee will consist of a base fee (i.e., the fee that would be paid if this portion of the project fell within the HCP/NCCP Service Area), plus a “contribution to recovery fee” to ensure there is funding for an endowment and management in perpetuity for the mitigation. In addition, a nominal processing fee will be provided to the Habitat Conservancy for implementation of conservation goals beyond those required by the HCP/NCCP in accordance with Sections 8.6.2 and 9.3.2 of the HCP/NCCP. Mitigation achieved with this supplemental funding will consist of additional land acquisition and preservation; habitat enhancement, restoration, and creation; and species-specific management actions. With payment of these supplemental mitigation funds, the Public Works Department will transfer the mitigation obligation to the Conservancy. The Conservancy will track the supplemental mitigation funds At Contract Award CCCPWD Environmental Services Division CCCDCD (Habitat Conservancy) October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 717 APPENDIX A: MITIGATION AND MONITORING REPORTING PROGRAM (MMRP) Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 3 of 14 MEASURE # MITIGATION MEASURE IMPLEMENTATION TIMING IMPLEMENTATION RESPONSIBILITY VERIFICATION RESPONSIBILITY separately from covered projects; however, the conservation performed by the funds would be subsumed into the Preserve System and the lands managed in perpetuity consistent with the HCP/NCCP and appropriate Regional Preserve Management Plan. HAZ-1 MITIGATION MEASURE HAZ-1: MATERIALS HANDLING/STORAGE/TRANSPORT MEASURES 1. Soil exhibiting elevated lead levels will be handled as defined by a Final Lead Management Plan prepared by a qualified hazardous waste specialist for the Project. The plan will identify specific measures for on and/or off-site handling, storage, transport, and disposal. The Plan will include a Worker Safety component utilizing Best Management Practices (BMPs) to minimize worker exposure. The Worker Safety Plan will include protocols for environmental monitoring, personnel monitoring including personal protective equipment, and other appropriate health and safety protocols and procedures for the handling of lead -impacted soil. Additional measures could include contractor and subcontractor employee education regarding identification, storage, and disposal of hazardous wastes; ongoing hazardous waste training incorporated into regular safety meetings; and repair or replacement of perimeter controls, containment structures, covers, and liners as needed. 2. Further testing of stockpiled soil will be conducted during construction to verify lead levels. 3. Stockpiled soil that has verified lead levels that do not exceed California Class I Hazardous Waste and/or RCRA Hazardous Waste thresholds may be used on-site with no further restrictions. 4. Specific handling, use, and/or disposal protocols as follows: a. Soil that is disposed of as a California Hazardous Waste and/or RCRA Hazardous Waste will be transported to a Class I landfill Immediately prior to and during construction CCCPWD Construction Division CCCPWD Environmental Services Division October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 718 APPENDIX A: MITIGATION AND MONITORING REPORTING PROGRAM (MMRP) Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 4 of 14 MEASURE # MITIGATION MEASURE IMPLEMENTATION TIMING IMPLEMENTATION RESPONSIBILITY VERIFICATION RESPONSIBILITY b. Soil that is not disposed of as a California Hazardous Waste may be reused on-site (e.g., as embankment fill) in a manner to protect human health and the environment. NOI-1 MITIGATION MEASURE NOI-1: CONSTRUCTION IMPACTS 1. Equip all internal combustion engine driven equipment with intake and exhaust mufflers that are in good condition and appropriate for the equipment 2. Unnecessary idling of internal combustion engines within 100 feet of residences should be strictly prohibited 3. Locate stationary noise generating equipment as far as possible from sensitive receptors 4. Utilize ‘quiet’ air compressors and other ‘quiet’ equipment where such technology exists 5. Avoid staging of construction equipment within 200 feet of residences and locate all stationary noise-generating construction equipment as far as practical from noise sensitive receptors 6. Require all construction equipment to conform to Section 14-8.02 Noise Control, of the latest Standard Specifications 7. Provide notification to the adjacent noise-sensitive receptors including the specific construction schedule for major noise - generating construction activities During construction CCCPWD Construction Division CCCPWD Environmental Services Division October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 719 APPENDIX A: MITIGATION AND MONITORING REPORTING PROGRAM (MMRP) Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 5 of 14 MEASURE # AVOIDANCE/MINIMIZATION MEASURE IMPLEMENTATION TIMING IMPLEMENTATION RESPONSIBILITY VERIFICATION RESPONSIBILITY BIO-1 AVOIDANCE MEASURE BIO-1 – GOLDEN EAGLE Prior to ground disturbance, a qualified biologist will conduct a preconstruction survey to establish whether golden eagle nests within 0.5 mile of the proposed project site are occupied. The survey will be conducted no more than one month in advance of construction. Occupancy of nests will be determined by observations from the project site and public roads or by observations of golden eagle activity (e.g., foraging) near the project site. Covered activities will be prohibited within 0.5 mile of active nests. Nests can be built and active at almost any time of the year, although mating and egg incubation occurs late January through August, with peak activity in March through July. If site-specific conditions or the nature of the covered activity (e.g., steep topography, dense vegetation, limited activities) indicate that a smaller buffer could be appropriate or that a larger buffer should be implemented, the Implementing Entity will coordinate with CDFW/USFWS to determine the appropriate buffer size. During construction, biological monitoring will focus on ensuring that no covered activities occur within the buffer zone established around an active nest. Prior to and during construction CCCPWD Environmental Services CCCPWD Environmental Services BIO-2 AVOIDANCE MEASURE BIO-2 – BURROWING OWL Prior to any ground disturbance related to covered activities, a USFWS/CDFW approved biologist will conduct a preconstruction survey in areas identified in the planning surveys as having potential burrowing owl habitat. The surveys will establish the presence or absence of burrowing owl and/or habitat features and evaluate use by owls in accordance with CDFW survey guidelines (CDFG 1995). On the parcel where the activity is proposed, the biologist will survey the proposed disturbance footprint and a 500-foot radius from the perimeter of the proposed footprint to identify burrows and owls. Adjacent parcels under different land ownership will not be surveyed. Surveys should take place near sunrise or sunset in accordance with CDFW guidelines. All burrows or burrowing owls will be identified and mapped. Surveys will take place no more than 30 days prior to construction. During the breeding season (February 1– August 31), surveys will document Prior to and during construction CCCPWD Environmental Services CCCPWD Environmental Services October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 720 APPENDIX A: MITIGATION AND MONITORING REPORTING PROGRAM (MMRP) Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 6 of 14 MEASURE # AVOIDANCE/MINIMIZATION MEASURE IMPLEMENTATION TIMING IMPLEMENTATION RESPONSIBILITY VERIFICATION RESPONSIBILITY whether burrowing owls are nesting in or directly adjacent to disturbance areas. During the nonbreeding season (September 1– January 31), surveys will document whether burrowing owls are using habitat in or directly adjacent to any disturbance area . Survey results will be valid only for the season (breeding or nonbreeding) during which the survey is conducted. If burrowing owls are found during the breeding season (February 1–August 31), the project proponent will avoid all nest sites that could be disturbed by project construction during the remainder of the breeding season or while the nest is occupied by adults or young. Avoidance will include establishment of a non-disturbance buffer zone. Construction may occur during the breeding season if a qualified biologist monitors the nest and determines that the birds have not begun egg-laying and incubation or that the juveniles from the occupied burrows have fledged. During the nonbreeding season (September 1– January 31), the project proponent should avoid the owls and the burrows they are using, if possible. Avoidance will include the establishment of a buffer zone. If occupied burrows for burrowing owls are not avoided, passive relocation will be implemented. Owls should be excluded from burrows in the immediate impact zone and within a 160-foot buffer zone by installing one-way doors in burrow entrances. These doors should be in place for 48 hours prior to excavation. The project area should be monitored daily for 1 week to confirm that the owl has abandoned the burrow. Whenever possible, burrows should be excavated using hand tools and refilled to prevent reoccupation (CDFG 1995). Plastic tubing or a similar structure should be inserted in the tunnels during excavation to maintain an escape route for any owls inside the burrow. The applicant may conduct burrow management (i.e., regular surveys to find and proactively collapse unoccupied yet suitable burrows) in advance of and during construction to lower the likelihood of owls occupying burrows within the project area. BIO-3 AVOIDANCE MEASURE BIO-3: WHITE-TAILED KITE To the extent feasible, vegetation removal activities will not occur during the breeding season of February 15 through August 31. If vegetation removal must occur during the breeding season, all sites October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 721 APPENDIX A: MITIGATION AND MONITORING REPORTING PROGRAM (MMRP) Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 7 of 14 MEASURE # AVOIDANCE/MINIMIZATION MEASURE IMPLEMENTATION TIMING IMPLEMENTATION RESPONSIBILITY VERIFICATION RESPONSIBILITY will be surveyed by a qualified biologist to verify the presence or absence of nesting birds. Preconstruction surveys will be conducted no more than two weeks prior to the start of work from February 15 through August 31. If the survey indicates the potential presence of nesting birds, a buffer will be placed around the nest in which no work will be allowed until the young have successfully fledged or the nest has failed. The size of the nest buffer will be determined by a qualified biologist in consultation with the CDFW In general, buffer sizes of 250 feet for raptors and 50 feet for passerines should prevent disturbance to birds nesting in a moderately urban environment, but these buffers may be increased or decreased, as appropriate, depending on the bird species, the level of disturbance anticipated near the nest and other factors such as topography and vegetation shielding. Prior to and during construction CCCPWD Environmental Services CCCPWD Environmental Services BIO-4 AVOIDANCE MEASURE BIO-4: TOWNSEND’S BIG-EARED BAT A preconstruction survey is required to determine whether Project area trees are occupied or whether they show signs of recent previous occupation. If the species is observed or if evidence of recent occupation is established, construction activities must be scheduled to minimize impacts on Townsend’s big-eared bat. The establishment of maternity or hibernation roosts is highly unlikely due to a lack of appropriate habitat, however, if such sites are discovered they will be sealed in accordance with HCP/N CCP requirements as follows: hibernation site with evidence of prior occupation will be sealed before the hibernation season (November to March), and nursery sites will be sealed before the nursery season (April to August). If the site is occupied, then the action will occur either prior to or after the hibernation season and after August 15 for nursery colonies. Prior to and during construction CCCPWD Environmental Services CCCPWD Environmental Services BIO-5 AVOIDANCE MEASURE BIO-5: PALLID BAT All potential roost trees within the BSA will be surveyed for the presence of bat roosts by a qualified biologist no more than two weeks prior to the initiation of tree removal or ground disturbing October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 722 APPENDIX A: MITIGATION AND MONITORING REPORTING PROGRAM (MMRP) Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 8 of 14 MEASURE # AVOIDANCE/MINIMIZATION MEASURE IMPLEMENTATION TIMING IMPLEMENTATION RESPONSIBILITY VERIFICATION RESPONSIBILITY activities. If no roosting sites are present, the trees will be removed within two weeks following the survey. If roosting habitat is present and occupied, then a qualified biologist will determine the species of bats present. If it is determined that the bats are not a special-statues species and the roost is not being used as a maternity roost, then the bats may be evicted using methods developed by a biologist experienced in developing bat mitigation and exclusion plans. If the bats are found to be pallid bats of the roost is being used as a maternity roost by any bat species, then a biologist experience in bat mitigation and exclusion plans must prepare an eviction plan detailing the methods of excluding bats and the method to secure the roost site to prevent its reuse prior to removal. Removal of the roost may only occur after the eviction plan has been approved by CDFW. Tree removal surrounding roost trees will be conducted without damaging roost trees. All trees will be cut and left on the ground overnight prior to onsite chipping or removal of trees to allow bats to escape from the downed trees. No diesel or gas-powered equipment will be stored or operated directly beneath a roost site and all construction activity in the vicinity of an active roost will be limited to daylight hours. Prior to and during construction CCCPWD Environmental Services CCCPWD Environmental Services BIO-6 AVOIDANCE MEASURE BIO-6: SAN JOAQUIN KIT FOX Prior to any ground disturbance related to covered activities, a USFWS/CDFW– approved biologist will conduct a preconstruction survey in areas identified in the planning surveys as supporting suitable breeding or denning habitat for San Joaquin kit fox. The surveys will establish the presence or absence of San Joaquin kit foxes and/or suitable dens and evaluate use by kit foxes in accordance with USFWS survey guidelines (U.S. Fish and Wildlife Service 1999). Preconstruction surveys will be conducted within 30 days of ground disturbance. On the parcel where the activity is proposed, the biologist will survey the proposed disturbance footprint and a 250-foot radius from the perimeter of the proposed footprint to identify San Joaquin kit foxes and/or suitable dens. Adjacent parcels under different land ownership will not be surveyed. The status of all dens will be determined and mapped. Written results of preconstruction surveys will be submitted to Prior to and during construction CCCPWD Environmental Services CCCPWD Environmental Services October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 723 APPENDIX A: MITIGATION AND MONITORING REPORTING PROGRAM (MMRP) Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 9 of 14 MEASURE # AVOIDANCE/MINIMIZATION MEASURE IMPLEMENTATION TIMING IMPLEMENTATION RESPONSIBILITY VERIFICATION RESPONSIBILITY USFWS within 5 working days after survey completion and before the start of ground disturbance. Concurrence is not required prior to initiation of covered activities. If San Joaquin kit foxes and/or suitable dens are identified in the survey area, the measures described below will be implemented. If a San Joaquin kit fox den is discovered in the proposed development footprint, the den will be monitored for 3 days by a USFWS/CDFW-approved biologist using a tracking medium or an infrared beam camera to determine if the den is currently being used. Unoccupied dens should be destroyed immediately to prevent subsequent use. If a natal or pupping den is found, USFWS and CDFW will be notified immediately. The den will not be destroyed until the pups and adults have vacated and then only after further consultation with USFWS and CDFW. If kit fox activity is observed at the den during the initial monitoring period, the den will be monitored for an additional 5 consecutive days from the time of the first observation to allow any resident animals to move to another den while den use is actively discouraged. For dens other than natal or pupping dens, use of the den can be discouraged by partially plugging the entrance with soil such that any resident animal can easily escape. Once the den is determined to be unoccupied it may be excavated under the direction of the biologist Alternatively, if the animal is still present after 5 or more consecutive days of plugging and monitoring, the den may have to be excavated when, in the judgment of a biologist, it is temporarily vacant (i.e., during the animal’s normal foraging activities). If dens are identified in the survey area outside the proposed disturbance footprint, exclusion zones around each den entrance or cluster of entrances will be demarcated. The configuration of exclusion zones should be circular, with a radius measured outward from the den entrance(s). No covered activities will occur within the exclusion zones. Exclusion zone radii for potential dens will be at least 50 feet and will be demarcated with four to five flagged stakes. Exclusion zone radii for known dens will be at least 100 feet and will be demarcated with staking and flagging that encircles each den or cluster of dens but does not prevent access to the den by kit fox. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 724 APPENDIX A: MITIGATION AND MONITORING REPORTING PROGRAM (MMRP) Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 10 of 14 MEASURE # AVOIDANCE/MINIMIZATION MEASURE IMPLEMENTATION TIMING IMPLEMENTATION RESPONSIBILITY VERIFICATION RESPONSIBILITY BIO-7 AVOIDANCE MEASURE BIO-7: NESTING BIRDS AND RAPTORS Additional passerine and raptor bird species also have the potential to breed and forage within the project vicinity due to the presence of riparian and oak woodlands, native grassland, and seasonal wetlands in the project area or vicinity. Most passerine and raptor species are protected by the Migratory Bird Treaty Act (MBTA) and Fish and Game Code. Construction of the project will require removal of trees and shrubs along Kirker Pass Road. The general avian nesting season is February 1 – August 31. Therefore, the project may directly or indirectly impact listed and/or MBTA-protected nesting birds and/or raptors if present. The project is not anticipated to impact these species with implementation of the following avoidance measures: 1. If tree removal, pruning, or grubbing activities are necessary, such activities will be conducted between October and February – outside of the breeding season – and preferably during the fall, prior to the onset of the rainy season, to avoid impacts to ne sting migratory birds. 2. If project construction begins during the breeding season (February 1 to August 31), preconstruction surveys will be conducted within the project footprint and a 250-foot buffer for raptors and a 50-foot buffer for all other nesting birds, by a qualified biologist no more than two weeks prior to staging, pruning/grubbing or surface-disturbing activities. If no active nests are found within the project footprint and a 250-foot buffer, no further measures need to be implemented. 3. If active nests (i.e. nests in the egg laying, incubating, nestling or fledgling stages) are found within 250 feet of the project footprint, non-disturbance buffers will be established at a distance sufficient to minimize disturbance based on the nest location, topography, cover, the nesting pair’s tolerance to disturbance and the type/duration of potential disturbance. Sufficient buffers are generally 250 feet for raptors and 50 feet for other nesting birds. No work will occur within the non - disturbance buffers until the young have fledged, as determined Prior to and during construction CCCPWD Environmental Services CCCPWD Environmental Services October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 725 APPENDIX A: MITIGATION AND MONITORING REPORTING PROGRAM (MMRP) Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 11 of 14 MEASURE # AVOIDANCE/MINIMIZATION MEASURE IMPLEMENTATION TIMING IMPLEMENTATION RESPONSIBILITY VERIFICATION RESPONSIBILITY by a qualified biologist. Buffer size will be determined in cooperation with the California Department of Fish and Wildlife and the U.S. Fish and Wildlife Service Migratory Bird Permit Office. If buffers are established and it is deter mined that project activities are resulting in nest disturbance, work will cease immediately and the California Department of Fish and Wildlife and the U.S. Fish and Wildlife Service Migratory Bird Permit Office should be contacted for further guidance. BIO-8 AVOIDANCE MEASURE BIO-8: GENERAL AVOIDANCE AND MINIMIZATION The project has been designed to be consistent with the HCP/NCCP Conservation Measure 1.14 Design Requirements for Covered Road Outside the Urban Development Area. In compliance with that measure, the following additional avoidance measures will be implemented for protection of the biological resources within the Project area and vicinity:  Equipment storage, fueling, and staging areas will be sited on disturbed areas or on ruderal or non-sensitive, non-native grassland land cover types, when these sites are available to minimize risk of direct discharge into sensitive land cover types  No erodible materials will be deposited into watercourses. Brush, loose soils, or other debris will not be stockpiled within stream channels or on adjacent banks  All no-take species will be avoided  Construction activities will comply with the MBTA and will consider seasonal requirements for birds and migratory non - resident species, including HCP/NCCP covered species  Temporary stream diversions, if required, will use sand bags or other approved methods that minimize in-stream impacts and effects on wildlife  Silt fencing or other sediment trapping methods will be installed down-gradient from construction activities to minimize the transport of sediment off site  Barriers will be constructed to keep wildlife out of construction sites, as appropriate During construction CCCPWD Construction Division CCCPWD Environmental Services Division CCCPWD Environmental Services Division October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 726 APPENDIX A: MITIGATION AND MONITORING REPORTING PROGRAM (MMRP) Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 12 of 14 MEASURE # AVOIDANCE/MINIMIZATION MEASURE IMPLEMENTATION TIMING IMPLEMENTATION RESPONSIBILITY VERIFICATION RESPONSIBILITY  On-site monitoring will be conducted throughout the construction period to ensure that disturbance limits, BMPs and HCP/NCCP restrictions are being implemented properly  Active construction areas will be watered regularly to minimize the impact of dust on adjacent vegetation and wildlife habitats, if warranted  Vegetation and other debris will be managed in and near culverts and under and near bridges to ensure that entryways remain open and visible to wildlife and the passage through the culvert or under the bridge remains clear.  Cut and fills lopes will be revegetated with native, non -invasive non-native, or non-reproductive (i.e., sterile hybrids) plants suitable for the altered soil conditions. BIO-9 AVOIDANCE MEASURE BIO-9: RIPARIAN HABITAT  Provision C.3 of the Contra Costa County Clean Water Program’s NPDES permit will be followed to minimize the effects of urban development on downstream hydrology, streams, and wetlands  All wetlands, ponds, streams, and riparian woodland/scrub to be avoided will be temporarily staked in the field by a qualified biologist  Personnel conducting ground-disturbing activities within or adjacent to the buffer zone of wetlands, ponds, streams, or riparian woodland/scrub will be trained by a qualified biologist in these avoidance and minimization measures and the permit obligations  Vehicles and equipment will be parked on pavement, existing roads, and previously disturbed areas  Trash will be promptly and properly removed from the site  No construction or maintenance vehicles will be refueled within 200 feet of wetlands, ponds, streams, or riparian woodland/scrub unless a bermed and lined refueling area is constructed and hazardous material absorbent pads are available in the event of a spill  Appropriate erosion control measures will be used on-site to reduce siltation and runoff of contaminants into the wetlands, ponds, streams, or riparian woodland/scrub. Filter fences and mesh will Prior to and during construction CCCPWD Construction Division CCCPWD Environmental Services Division CCCPWD Environmental Services Division October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 727 APPENDIX A: MITIGATION AND MONITORING REPORTING PROGRAM (MMRP) Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 13 of 14 MEASURE # AVOIDANCE/MINIMIZATION MEASURE IMPLEMENTATION TIMING IMPLEMENTATION RESPONSIBILITY VERIFICATION RESPONSIBILITY be of material that will not entrap reptiles and amphibians. Erosion control blankets will be used as a last resort because of their tendency to biodegrade slowly and to trap reptiles and amphibians. Erosion control measures will be placed between the outer edge of the buffer and the project site.  Fiber rolls used for erosion control will be certified as free of noxious weed seed  Seed mixtures applied for erosion control will not contain invasive non-native species and will be composed of native species or sterile non-native species CUL-1 AVOIDANCE MEASURE CUL-1: UNANTICIPATED SUBSURFACE CULTURAL RESOURCES 1. Contractor will be notified of the possibility of encountering archaeological materials during Ground-disturbing activities and will be educated on the types of historic and pre-historic Native American period archaeological materials that may be encountered. 2. If an inadvertent discovery is made, the Contractor will cease all ground-disturbing activities in the area of the discovery. 3. The Contractor will immediately notify the CCCPWD Resident Engineer who will then request a qualified archaeologist to evaluate the finding(s). 4. If the finding(s) is determined to be potentially significant, the archaeologist in consultation with the appropriate Native American tribal representative or historical society will develop a research design and treatment plan outlining management of the resource, analysis, and reporting of the find. Prior to and during construction CCCPWD Construction Division CCCPWD Environmental Services Division CUL-2 AVOIDANCE MEASURE CUL-2: UNANTICIPATED NATIVE AMERICAN BURIALS Project specifications will require that the contractor shall stop work in the area of any discovery and immediately notify CCCPWD Resident Engineer who will then contact the County Coroner, NAHC, and a qualified archeologist to determine how to appropriately deal with the remains in coordination with the Most Likely Descendent and in accordance with the California Health and Safety Code (Health and Safety Code Section 7050.5[b]). Prior to and during construction CCCPWD Construction Division CCCPWD Environmental Services Division October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 728 APPENDIX A: MITIGATION AND MONITORING REPORTING PROGRAM (MMRP) Kirker Pass Road Northbound Truck Climbing Lane Project Initial Study/Mitigated Negative Declaration Contra Costa County Public Works Department August 2016 Project No.: 0662-6R4052 County CEQA No.: (CP# 15-04) Page 14 of 14 MEASURE # AVOIDANCE/MINIMIZATION MEASURE IMPLEMENTATION TIMING IMPLEMENTATION RESPONSIBILITY VERIFICATION RESPONSIBILITY TRA-1 AVOIDANCE MEASURE TRA-1: CONSTRUCTION TRAFFIC IMPACTS 1. No full lane closures allowed during commute hours; at off-peak hours one lane of Kirker Pass Road may be temporarily closed during active construction; reopening of lanes at the end of each working day 2. Temporary lane closures may be scheduled at times of minimal traffic volumes such as nights, weekends, and off-commute hours where low traffic volumes are expected 3. Traffic control including flaggers will be used as warranted to adjust flow as vehicle volume increases in either direction 4. Placement of construction zone speed limits 5. Advance letter notification to local emergency response services to allow them to plan for alternate routes 6. Emergency vehicle access at all times 7. Letter notification to local residents seven calendar days in advance of construction and road closure start date(s). 8. Publish press release in local newspapers seven days before construction start date. 9. Placement of portable changeable message signs at various locations in project vicinity with construction start and road closure dates and period at least seven calendar days in advance of start dates. 10. Provide accessibility to driveways to properties outside the project area throughout the project. Prior to and during construction CCCPWD Construction Division CCCPWD Environmental Services Division October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 729 INITIAL STUDY/MITIGATED NEGATIVE DECLARATION CONTRA COSTA COUNTY PUBLIC WORKS DEPARTMENT KIRKER PASS NORTHBOUND TRUCK CLIMBING LANE PROJECT (SCH# 2016082079) COUNTY PUBLIC WORKS DEPARTMENT #0662-6R4052; COUNTY CEQA FILE #: CP 15-04 APPENDIX B Response to Comments on the Initial Study/Mitigated Negative Declaration for the Kirker Pass Northbound Truck Climbing Lane Project October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 730 INITIAL STUDY/MITIGATED NEGATIVE DECLARATION CONTRA COSTA COUNTY PUBLIC WORKS DEPARTMENT KIRKER PASS NORTHBOUND TRUCK CLIMBING LANE PROJECT (SCH# 2016082079) COUNTY PUBLIC WORKS DEPARTMENT #0662-6R4052; COUNTY CEQA FILE #: CP 15-04 LIST OF COMMENT LETTERS 1. Dario Arugay (September 2, 2016) 2. AT&T (September 7, 2016) 3. David Woodworth (September 13, 2016) 4. Contra Costa Health Services (September 14, 2016) 5. East Bay Regional Park District (September 29, 2016) 6. Governor’s Office of Planning and Research (State Clearinghouse) (September 30, 2016) October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 731 INITIAL STUDY/MITIGATED NEGATIVE DECLARATION CONTRA COSTA COUNTY PUBLIC WORKS DEPARTMENT KIRKER PASS NORTHBOUND TRUCK CLIMBING LANE PROJECT (SCH# 2016082079) COUNTY PUBLIC WORKS DEPARTMENT #0662-6R4052; COUNTY CEQA FILE #: CP 15-04 COMMENT LETTER #1. DARIO ARUGAY (September 7, 2016) Comment 1-1: Mr. Arugay notes there is an existing storm drain inlet at the intersection of Kirker and Clearbrook Drive, where the concrete median barrier ends. During the rains, this drain inlet does not function to catch any runoff from the hill because the inlet is above the existing grade, i.e., runoff is not going into the inlet. The runoff from the hill stops at the end of the concrete median barrier, and eventually flows toward the northbound (NB) lanes toward the pavilion and the left turn pocket to Clearbrook Drive, thus, creating skid or less traction to the car tires as residents enter the Canyon Creek Community (CCC). This is a safety issue. The current superelevation of southbound Kirker Pass is leaning toward the east side of the roadway to the Concord Pavilion. Mr. Arugay requests that the existing storm drain inlet be reconstructed below the existing grade as it will ensure that all runoff gets into the inlet and no spillage to the northbound lanes. Mr. Arugay further requests adding more drain inlets to be tied to the drain inlet from the hill down to the intersection's existing storm drain inlet. Response: The Kirker Pass Road/Clearbrook Drive intersection is outside the limits of the proposed improvements for the project and within the City of Concord. Ms. Nancy Wein of the Contra Costa County Public Works Department, Transportation Engineering Division has notified the City of your concern for drainage in this intersection. The City of Concord’s Infrastructure Manager, Jeff Rogers, can be reached at (925) 671 -3108 or jeff.rogers@cityofconcord.org. Comment 1-2: Mr. Arugay inquires as to where is the potential equipment staging area. Response: The construction staging area is not specified by the construction plans and will be up to the contractor to establish; however, the contractor will be limited to staging on previously disturbed areas that are not environmentally sensitive. Comment 1-3: Mr. Arugay inquires if there is a provision for a crosswalk at the intersection of Kirker Pass and Clearbrook Drive, i.e., from the Canyon Creek community to the Concord Pavilion, and requests to have one installed. Response: The Kirker Pass Road/Clearbrook Drive intersection is outside the limits of the proposed improvements for the project and within the City of Concord. The best person at the City with whom to discuss an appropriate pedestrian pathway would be the Transportation Manager II, Abul Hossain, who can be contacted at (925) 671-3181 or abul.hossain@CityofConcord.org. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 732 INITIAL STUDY/MITIGATED NEGATIVE DECLARATION CONTRA COSTA COUNTY PUBLIC WORKS DEPARTMENT KIRKER PASS NORTHBOUND TRUCK CLIMBING LANE PROJECT (SCH# 2016082079) COUNTY PUBLIC WORKS DEPARTMENT #0662-6R4052; COUNTY CEQA FILE #: CP 15-04 Comment 1-4: Mr. Arugay inquires if he may be informed of where the start of the northbound truck acceleration lane starts. Response: The northbound truck climbing lane will begin just north of the northernmost driveway for the Concord Pavilion, approximately 800 feet north of the Clearbrook Drive intersection. Comment 1-5: Mr. Arugay inquires if there are scuppers in the concrete median barrier for passage of animals and if not, requests they be provided. Response: The project consists of the construction of a truck climbing lane on a heavily-traveled roadway with an existing median barrier. There are currently no scuppers in the median. Because the project does not involve any adjustments to the median barrier, we will not be modifying the barrier to include scuppers or openings for wildlife. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 733 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 734 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 735 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 736 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 737 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 738 INITIAL STUDY/MITIGATED NEGATIVE DECLARATION CONTRA COSTA COUNTY PUBLIC WORKS DEPARTMENT KIRKER PASS NORTHBOUND TRUCK CLIMBING LANE PROJECT (SCH# 2016082079) COUNTY PUBLIC WORKS DEPARTMENT #0662-6R4052; COUNTY CEQA FILE #: CP 15-04 COMMENT LETTER #2. AT&T (September 7, 2016) Comment 2-1: AT&T notes that they received the Public Notice for the Kirker Pass Road widening project and unfortunately, were not able to attend the open house scheduled on Monday, September 19 at 6 p.m. as it is outside of their normal hours of operation but provided contact information. Response: Comment noted. The project team has been provided with the contact information. No further response is necessary. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 739 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 740 INITIAL STUDY/MITIGATED NEGATIVE DECLARATION CONTRA COSTA COUNTY PUBLIC WORKS DEPARTMENT KIRKER PASS NORTHBOUND TRUCK CLIMBING LANE PROJECT (SCH# 2016082079) COUNTY PUBLIC WORKS DEPARTMENT #0662-6R4052; COUNTY CEQA FILE #: CP 15-04 COMMENT LETTER #3. DAVID WOODWORTH (September 13, 2016) Comment 3-1: Mr. Woodworth, a Concord resident living in the Canyon Creek neighborhood adjacent to the Concord Pavilion, comments that he is strongly against the construction of any more traffic lanes on Kirker Pass Road in either direction. Mr. Woodworth notes that Kirker Pass Road is already congested with traffic from commuters of neighboring cities using Kirker Pass Road as an alternative to State Route 4 and the addition of lanes will only entice more people to cut through the City of Concord causing more congestion. Mr. Woodworth further notes that the traffic noise from Kirker Pass Road is already loud, and with more traffic and more construction the noise would only increase. Mr. Woodworth notes that he frequently uses the northbound direction of Kirker Pass Road to access Pittsburg and Antioch and does not believe the truck traffic is an issue that requires a new traffic lane, and that he rarely sees any congestion caused by the slow moving trucks as there are ample opportunities to safely pass. Response: Traffic Congestion: The Kirker Pass Northbound Truck Climbing Lane Project is intended to improve safety rather than increase capacity. The project will add a northbound truck climbing lane to improve safety related to slow-moving trucks. With approximately 18,000 vehicles per day traveling along Kirker Pass Road and steep grades of approximately 10%, truck traffic contributes to congestion along the roadway. The proposed truck climbing lane is less than one mile in length and will remove trucks from the travel lanes in order to reduce conflicts between slow moving trucks and high speed passenger cars. Traffic Noise: As discussed in Section XII. Noise of the IS/MND, noise modeling was conducted by Illingworth & Rodkin (December 2015) for operational impacts as well as project construction impacts. According to the results of the noise modeling, the project’s operational noise is expected to be the same under a future build and future no-build scenario (under both scenarios operational noise levels were estimated to increase by 2 to 3 dBA Leq[h]). In other words, once completed, the project will not increase ambient noise levels above what is expected to exist in the future without this project. Further, an increase in noise of 3 dBA is just discernable to the human ear; therefore, this increase in noise, regardless of the project, is not expected to be a significant impact. Since no operational traffic noise impacts are anticipated, no noise abatement measures are proposed. Project construction would generate average noise levels that would exceed ambient daytime noise levels by about 10 dBA Leq[h] for most construction phases (demolition, earthwork, paving). Roadway construction activities typically occur for relatively short periods of time as construction proceeds along the project’s alignment. Construction noise is expected to be of primary concern where noise levels from individual pieces of October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 741 INITIAL STUDY/MITIGATED NEGATIVE DECLARATION CONTRA COSTA COUNTY PUBLIC WORKS DEPARTMENT KIRKER PASS NORTHBOUND TRUCK CLIMBING LANE PROJECT (SCH# 2016082079) COUNTY PUBLIC WORKS DEPARTMENT #0662-6R4052; COUNTY CEQA FILE #: CP 15-04 equipment are substantially higher than ambient conditions, or when construction activities would occur during noise-sensitive early morning, evening, or nighttime hours. Construction of the project is primarily anticipated to occur during daytime hours; however, there may be times when nighttime work is required. To reduce the potential for noise impacts resulting from project construction, the following noise reduction measures were provided in the IS/MND as follows: 1. Equip all internal combustion engine driven equipment with intake and exhaust mufflers that are in good condition and appropriate for the equipment. 2. Unnecessary idling of internal combustion engines within 100 feet of residences should be strictly prohibited. 3. Locate stationary noise generating equipment as far as possible from sensitive receptors. 4. Utilize ‘quiet’ air compressors and other ‘quiet’ equipment where such technology exists. 5. Avoid staging of construction equipment within 200 feet of residences and locate all stationary noise-generating construction equipment as far as practical from noise sensitive receptors. 6. Require all construction equipment to conform to Section 14-8.02 Noise Control, of the latest Standard Specifications. 7. Provide notification to the adjacent noise-sensitive receptors including the specific construction schedule for major noise-generating construction activities. In addition, the construction contractor will be required to obtain an encroachment permit from the City of Concord Permit Center. That permit will address proposed construction hours. Further, the project’s Resident Engineer will be available to answer questions from the public about issues such as construction noise. Comment 3-2: Mr. Woodworth notes that the money required for this project would be much better spent repairing the crumbling roads throughout the City of Concord as all the main streets are plagued with large cracks, potholes, and bumps. Response: A portion of the project is within the City of Concord, with the remaining length occurring within the unincorporated area. The project is County-sponsored and the City of Concord is a project partner. The current funding sources for the project include state and federal grants as well as local funding provided by the County. The City of Concord is not contributing any funds that could be used for routine road maintenance within the city limits. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 742 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 743 INITIAL STUDY/MITIGATED NEGATIVE DECLARATION CONTRA COSTA COUNTY PUBLIC WORKS DEPARTMENT KIRKER PASS NORTHBOUND TRUCK CLIMBING LANE PROJECT (SCH# 2016082079) COUNTY PUBLIC WORKS DEPARTMENT #0662-6R4052; COUNTY CEQA FILE #: CP 15-04 COMMENT LETTER #4. CONTRA COSTA HEALTH SERVICES (September 14, 2016) Comment 4-1: Contra Costa Health Services notes that permits will be required for well or soil boring activities prior to commencing drilling activities and abandoned wells and septic tanks must be destroyed under permit. Response: Comments have been noted and forwarded to the project design team. No further response is necessary. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 744 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 745 INITIAL STUDY/MITIGATED NEGATIVE DECLARATION CONTRA COSTA COUNTY PUBLIC WORKS DEPARTMENT KIRKER PASS NORTHBOUND TRUCK CLIMBING LANE PROJECT (SCH# 2016082079) COUNTY PUBLIC WORKS DEPARTMENT #0662-6R4052; COUNTY CEQA FILE #: CP 15-04 COMMENT LETTER #5. EAST BAY REGIONAL PARK DISTRICT (September 29, 2016) Comment 5-1: The East Bay Regional Park District (District) notes that the IS/MND lacks any conceptual project plans or exhibits demonstrating area of impact. Lacking an understanding of the project’s footprint, the District was unable to assess what level of impact the project may have on District lands and what, if any, impact the project may have on ongoing restoration projects along the Kirker Pass corridor. Response: Comment noted. The IS/MND that was posted on the Contra Costa County Public Works Department and Department of Conservation and Development websites was missing Figure 3 which showed the project footprint. Figure 3 and an additional project footprint overview (“Overall Exhibit”) were provided to the District via email on September 29, 2016. Subsequent correspondence from the District indicates that the information provided has adequately addressed their concern (B. Holt, October 3, 2016). Figure 3 is included in this CEQA record for the final IS/MND. Comment 5-2: The District inquires if this project requires the use of federal funding and if so, the District requests review of the projects 4(f) analysis. Response: The project requires use of federal funding. However, as shown in the “Overall Exhibit” the project will not impact either of the District’s properties that adjoin Kirker Pass Road as no proposed right-of-way takes or easements are proposed. Again, subsequent correspondence from the District indicates that the information provided to the District adequately addresses their concern. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 746 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 747 INITIAL STUDY/MITIGATED NEGATIVE DECLARATION CONTRA COSTA COUNTY PUBLIC WORKS DEPARTMENT KIRKER PASS NORTHBOUND TRUCK CLIMBING LANE PROJECT (SCH# 2016082079) COUNTY PUBLIC WORKS DEPARTMENT #0662-6R4052; COUNTY CEQA FILE #: CP 15-04 COMMENT LETTER #6. STATE CLEARINGHOUSE (September 30, 2016) Comment 6-1: The Governor’s Office of Planning and Research, State Clearinghouse and Planning Unit noted that the IS/MND was submitted to selected state agencies for review and provided the list of those agencies and comments letters received. Response: Comment noted. No further response is necessary. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 748 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 749 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 750 RECOMMENDATION(S): APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a contract with AtHoc Inc., in an amount not to exceed $3,800,000 for the provision of proprietary software maintenance for the County's Community Warning System for the period of July 1, 2016 through June 30, 2021. FISCAL IMPACT: $3,800,000. This contract is fully funded by the Certified Unified Program Administration (CUPA) with allocated business plan fees. BACKGROUND: AtHoc Inc., is a full-service alert and warning company specializing in fixed siren systems and emergency notification systems. Alerting Solutions, Inc., provides support for the Contra Costa County Community Warning System. The Contra Costa County Community Warning System consists of 25 separate and linked control centers, monitoring systems, and communication systems between emergency responders, sirens (40), and other alerting devices (700+), and automated links to radio and television stations serving the community. CONSEQUENCE OF NEGATIVE ACTION: The County's Community Warning System will not be properly maintained. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: Sandra Brown 925-335-1553 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: C. 62 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:October 18, 2016 Contra Costa County Subject:AtHoc Inc. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 751 CHILDREN'S IMPACT STATEMENT: No impact. CLERK'S ADDENDUM REMOVED from consideration to allow for referral to the Public Protection Committee. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 752 RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent, or designee, on behalf of the Public Works Director, to execute a change order to blanket purchase order #46596 with Sharp Business Systems, increasing the payment limit by $50,000, to a new total payment limit of $149,500, for equipment and print management services, with no change to the original term of March 29, 2013 through March 28, 2018, Countywide. FISCAL IMPACT: This cost is to be funded through FY 16/17 flood control, road, special revenue, and general funds. BACKGROUND: Sharp Business Systems was selected through the county's copier program to provide copier equipment and print management services. CONSEQUENCE OF NEGATIVE ACTION: The Public Works Department will be unable to pay for equipment and print management services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: David Gould, (925) 313-2151 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 63 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:October 18, 2016 Contra Costa County Subject:Authorize and execute a change order to blanket purchase order #46596 for equipment and print management services. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 753 RECOMMENDATION(S): APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a contract amendment with Dudek, a corporation, to extend the term from August 18, 2017 through February 18, 2018 and increase the payment limit by $43,256 to a new payment limit of $223,801 for services required to prepare the Environmental Impact Report (EIR) for the Byron Airport General Plan Amendment (GPA) and Airport Land Use Compatibility Plan (ALUCP) update in the Byron area. FISCAL IMPACT: The environmental review for the Byron Airport GPA and ALUCP update is 100% funded from the Mariposa Energy Project Community Benefits Fund. BACKGROUND: On August 18, 2015, the Board of Supervisors authorized the Department of Conservation and Development (DCD) to contract with Dudek to prepare an EIR for the Byron Airport GPA. While preparing the technical studies and project description for the EIR, Dudek staff recognized that the Airport Land Use Compatibility Plan (ALUCP) for Byron Airport is outdated and generally limits the airport's non-aviation development potential to warehousing, distribution, and light industrial uses. Airports Division staff in the Public Works Department indicated that these restrictions are problematic because they are inconsistent with the ultimate airport build-out envisioned in the Byron Airport Master Plan. Staff of DCD, Airports, and Dudek examined the issue further and concluded that the best course of action would be to amend the scope and budget for the existing contract to include updating the APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Will Nelson, (925) 674-7791 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 71 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:October 18, 2016 Contra Costa County Subject:Byron Airport General Plan Amendment Contract Modification October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 754 BACKGROUND: (CONT'D) ALUCP and folding the necessary environmental review into the Byron Airport GPA EIR. On July 20, 2016, staff provided an update to the Airport Committee, which subsequently concurred with the staff recommendation and requested staff to prepare the contract amendment for the Board's consideration. If the Board authorizes the proposed contract amendment, then staff anticipates bringing the completed EIR and GPA to the Board for consideration in the second half of 2017. The ALUCP update will be considered by the Airport Land Use Commission at the same time. CONSEQUENCE OF NEGATIVE ACTION: If the contract with Dudek is not amended, then the ALUCP update cannot be undertaken. The Byron Airport GPA EIR could still be completed, but the non-aviation uses allowed at Byron Airport would generally be limited to warehousing, distribution, and light industry. Such limitations are inconsistent with the ultimate airport build-out envisioned in the Byron Airport Master Plan. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 755 RECOMMENDATION(S): APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute a contract including modified indemnification language with Sirius Computer Solutions, Inc., in an amount not to exceed $150,000 to provide Integrated Database Management System support services as needed by the Department of Information Technology, for the period October 1, 2016 through September 30, 2017. FISCAL IMPACT: Approximately $150,000 as budgeted under Fiscal Year 2016/2017, Org 1060, and billed to clients via user fees. BACKGROUND: The County uses CA Technologies Integrated Database Management System (CA IDMS) for its mainframe servers. During the term of this contract, Sirius Computer Solutions, Inc., will work with County employees, under the direction of the Chief Information Officer of the Department of Information Technology, to provide (on an as-needed basis) IDMS support services including, without limitation, analysis, performance tuning, upgrade review and monitoring. The contract includes provisions requiring the contractor to indemnify the County for any claims for infringement of a third party's intellectual property rights to the extent the infringement claims are based on Contractor's performance of support services under the contract. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ed Woo 925-383-2688 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 60 To:Board of Supervisors From:Ed Woo, Chief Information Officer Date:October 18, 2016 Contra Costa County Subject:Contract with Sirius Computer Solutions for IDMS Support Services October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 756 BACKGROUND: (CONT'D) In accordance with Administrative Bulletin 605.3, service contracts exceeding $100,000 require the approval of the Board of Supervisors. CONSEQUENCE OF NEGATIVE ACTION: Mainframe production job processing can impact the Courts Systems, Law and Justice Systems, Property and Tax System. The County's business productivity could be negatively impacted if the Mainframe malfunctioned and we were unable to correct the issue; the implications could be severe. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 757 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #26-672-5 with Siri Sunderi Cheng, M.D. an individual, in an amount not to exceed $1,140,000, to provide otolaryngology services at Contra Costa Regional Medical Center and Contra Costa Health Centers (CCRMC), for the period from October 1, 2016 through September 30, 2019. FISCAL IMPACT: This Contract is funded 100% Hospital Enterprise Fund I. (Rate increase) BACKGROUND: On December 3, 2013, the Board of Supervisors approved Contract #26-672-2 (as amended by Amendment Agreements #26-672-3, and #26-672-4) with Siri Sunderi Cheng, M.D. for the provision of otolaryngology services including consultation, training, administration services, on-call coverage and medical/surgical procedures at CCRMC, for the period from October 1, 2013 through September 30, 2016. Approval of Contract #26-672-5 will allow Contractor to continue providing otolaryngology services through September 30, 2019. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients requiring otolaryngology services at CCRMC will not have access to Contractor’s services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: K Cyr, M Wilhelm C. 87 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:October 18, 2016 Contra Costa County Subject:Contract #26-672-5 with Siri Sunderi Cheng, M.D. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 758 CHILDREN'S IMPACT STATEMENT: Not applicable. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 759 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #26-701-12 with Medicus Emergency Room Medicine Services West, LLC, a limited liability company, in an amount not to exceed $275,000, to provide temporary physician services for the Emergency Department at Contra Costa Regional Medical Center and Health Centers (CCRMC), for the period from August 1, 2016 through July 31, 2017. FISCAL IMPACT: Funding for this Contract is 100% Hospital Enterprise Fund I. (No rate increase) BACKGROUND: On August 18, 2015, the Board of Supervisors approved Contract #26-701-11 with Medicus Emergency Room Medicine Services West, LLC, for the period from August 1, 2015 through July 31, 2016, for the provision of temporary physicians to cover during vacation, sick leave, and extended leave relief for County-employed physicians in the Emergency Department at CCRMC. Approval of Contract #26-701-12 will allow the Contractor to continue to provide temporary physician services for the Emergency Department at CCRMC, through July 31, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients in the Emergency Department will not have access to Contractor’s services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: K Cyr, M Wilhelm C. 84 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:October 18, 2016 Contra Costa County Subject:Contract #26-701-12 with Medicus Emergency Room Medicine Services West, LLC October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 760 CHILDREN'S IMPACT STATEMENT: Not applicable. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 761 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #26-752-3 with Denis Mahar, M.D., an individual, in an amount not to exceed $1,876,000, to provide cardiology services at Contra Costa Regional Medical Center and Contra Costa Health Centers (CCRMC), for the period from October 1, 2016 through September 30, 2019. FISCAL IMPACT: This Contract is funded 100% Hospital Enterprise Fund I. (Rate increase) BACKGROUND: On September 24, 2013, the Board of Supervisors approved Contract #26-752 (as amended by Contract Amendment Agreements #26-752-1 and #26-752-2) with Denis Mahar, M.D., for the provision of cardiology services including, but not limited to: clinic coverage, consultation, on-call coverage, training, medical procedures, and cardiology unit management services at CCRMC through September 30, 2016. Approval of Contract #26-752-3 will allow Contractor to continue to provide cardiology services at CCRMC through September 30, 2019. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients requiring cardiology services will not have access to Contractor’s services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: K Cyr, M Wilhelm C. 67 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:October 18, 2016 Contra Costa County Subject:Contract #26-752-3 with Denis Mahar, M.D. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 762 CHILDREN'S IMPACT STATEMENT: Not applicable. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 763 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #26-755-5 with Brown Miller Communications, Inc., a corporation, in an amount not to exceed $140,000, to assist with strategic planning to implement the Affordable Care Act for the period from September 1, 2016 through August 31, 2017. FISCAL IMPACT: This Contract is funded 100% Hospital Enterprise Fund I. (No rate increase) BACKGROUND: In September 2015, the County Administrator approved and the Purchasing Services Manager executed Contract #26-755-2 (as amended by Amendment Agreement #26-755-4) with Brown Miller Communications, Inc., for the provision of consulting and technical assistance with strategic planning to implement the Affordable Care Act, for the period from September 1, 2015 through August 31, 2016. Approval of Contract #26-755-5 will allow Contractor to continue to assist with strategic planning through August 31, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County will not have access to Contractor’s services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Anna Roth, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: K Cyr, M Wilhelm C. 64 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:October 18, 2016 Contra Costa County Subject:Contract #26-755-5 with Brown Miller Communications, Inc. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 764 CHILDREN'S IMPACT STATEMENT: Not applicable. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 765 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #26-756-3, with Skyline Crest Enterprises, LLC, a Limited Liability Corporation, in an amount not to exceed $153,000, to provide residential board and care services for post medical, surgical, and/or custodial care patients who have been discharged from Contra Costa Regional Medical Center from November 1, 2016, through October 31, 2017. FISCAL IMPACT: This Contract is funded 100% County General Fund. (No rate increase) BACKGROUND: On October 20, 2015, the Board of Supervisors approved Contract #26-756-2 with Skyline Crest Enterprises, LLC, for the provision of residential board and care services for post medical, surgical, and/or custodial care patients who have been discharged from Contra Costa Regional Medical Center and would otherwise not have appropriate follow up care from November 1, 2015 through October 31, 2016. Approval of Contract #26-756-3 will allow Contractor to continue to provide residential board and care services for post medical, surgical, and/or custodial care patients through October 31, 2017. This contract includes modifications to the County Standard General Conditions, Paragraph 19, (Insurance), and Paragraph 16, (Confidentiality). APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Anna Roth, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: K Cyr, M Wilhelm C. 75 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:October 18, 2016 Contra Costa County Subject:Contract #26-756-3 with Skyline Crest Enterprises, LLC October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 766 CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients will not have access to Contractor’s services. CHILDREN'S IMPACT STATEMENT: Not applicable. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 767 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #27-314-14 with A.K. Bhattacharyya, M.D., Inc., a corporation, in an amount not to exceed $270,000, to provide neurology services to Contra Costa Health Plan (CCHP) members for the period from October 1, 2016 through September 30, 2018. FISCAL IMPACT: This Contract is funded 100% Contra Costa Health Plan Enterprise Funds II. (No rate increase) BACKGROUND: On September 23, 2014, the Board of Supervisors approved Contract #27-314-13 with A.K. Bhattacharyya, M.D. Inc., for the provision of neurology services for CCHP members, for the period from October 1, 2014 through September 30, 2016. Approval of Contract #27-314-14 will allow Contractor to continue providing neurology services to CCHP members through September 30, 2018. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: PatriciaTanquary 313-6004 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: E Suisala, M Wilhelm C. 93 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:October 18, 2016 Contra Costa County Subject:Contract #27-314-14 with A.K. Bhattacharyya, M.D., Inc. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 768 CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized health care services for its members under the terms of their Individual and Group Health Plan membership contracts with the County will not be provided. CHILDREN'S IMPACT STATEMENT: Not Applicable October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 769 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #27-818-3 with Sassan Falsafi, M.D. (dba Lamorinda ENT, Face & Neck Surgery, Inc.), a corporation, in an amount not to exceed $800,000, to provide otolaryngology services to Contra Costa Health Plan (CCHP) members for the period from October 1, 2016 through September 30, 2018. FISCAL IMPACT: This Contract is funded 100% Contra Costa Health Plan Enterprise Funds II. (No rate increase) BACKGROUND: On January 20, 2015, the Board of Supervisors approved Contract #27-818-2 with Sassan Falsafi, M.D. (dba Lamorinda ENT, Face & Neck Surgery, Inc.), for the provision of otolaryngology services for Contra Costa Health Plan member for the period from October 1, 2014 through September 30, 2016. Approval of Contract #27-818-3 will allow Contractor to continue providing otolaryngology services to CCHP members through September 30, 2018. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patricia Tanquary 313-6004 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: E Suisala, M Wilhelm C. 95 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:October 18, 2016 Contra Costa County Subject:Contract #27-818-3 with Sassan Falsafi, M.D. (dba Lamorinda ENT, Face & Neck Surgery, Inc.) October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 770 CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, Individual and Group Health Plan members requiring pediatric primary care will not have access to Contractor’s services, which may result in a reduction in the overall levels of service to the community. CHILDREN'S IMPACT STATEMENT: Not Applicable. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 771 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #74-475-53 with Ryann De Souza, MFT, an individual, in an amount not to exceed $120,000, to provide Medi-Cal specialty mental health services for the period from November 1, 2016 through June 30, 2018. FISCAL IMPACT: This Contract is funded 50% Federal Medi-Cal and 50% State General Fund. BACKGROUND: On January 14, 1997, the Board of Supervisors adopted Resolution #97/17, authorizing the Health Services Director to contract with the State Department of Mental Health, (now known as the Department of Health Care Services) to assume responsibility for Medi-Cal specialty mental health services. Responsibility for outpatient specialty mental health services involves contracts with individual, group and organizational providers to deliver these services. Under Contract #74-475-53, the Contractor will provide Medi-Cal specialty mental health services through June 30, 2018. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Belon, 957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Tasha Scott, M Wilhelm C. 90 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:October 18, 2016 Contra Costa County Subject:Contract #74-475-53 with Ryann De Souza, MFT October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 772 CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, services provided to Contra Costa Mental Health Plan Medi-Cal beneficiaries could be negatively impacted, including access to services, choice of providers, cultural competency, language capacity, geographical locations of service providers, and waiting lists. CHILDREN'S IMPACT STATEMENT: Not applicable. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 773 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #74-518 with Ramsell Public Health & Safety, LLC, a limited liability company, in an amount not to exceed $106,875, to provide technical support and training for claiming Federal Reimbursement programs that include Medi-Cal Administrative Activities, for the period from July 1, 2016 through June 30, 2017. FISCAL IMPACT: This Contract is funded 100% County General funds. BACKGROUND: Under Contract #74-518, the Contractor will provide training and technical support for claiming Federal Reimbursement programs that include Mental Health Medi-Cal Administrative Activities for the Behavioral Health Services Division for the period from July 1, 2016 through June 30, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, Behavioral Health Services division will not receive training on billing Medi-Cal Administrative Activities and may lose reimbursement. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Belon 957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D Morgan, M WILHELM C. 78 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:October 18, 2016 Contra Costa County Subject:Contract #74-518 with Ramsell Public Health & Safety, LLC October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 774 CHILDREN'S IMPACT STATEMENT: Not applicable. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 775 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #76-560 with Esther Kwon, M.D., an individual, in an amount not to exceed $190,000, to provide podiatry services at Contra Costa Regional Medical Center and Health Centers (CCRMC) for the period from October 1, 2016 through September 30, 2017. FISCAL IMPACT: This Contract is funded 100% Hospital Enterprise Fund I. BACKGROUND: Under Contract #76-560, the Contractor will provide podiatry services, including, but not limited to: consulting, clinic coverage, training, and medical/surgical procedures through September 30, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients requiring podiatry services at CCRMC will not have access to Contractor’s services. CHILDREN'S IMPACT STATEMENT: Not applicable. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: K Cyr, M Wilhelm@hsd.cccounty.us C. 86 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:October 18, 2016 Contra Costa County Subject:Contract #76-560 with Esther Kwon, M.D. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 776 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #76-561 with Xingbo Sun, M.D., an individual, in an amount not to exceed $190,000, to provide podiatry services at Contra Costa Regional Medical Center and Health Centers (CCRMC) for the period from October 1, 2016 through September 30, 2017. FISCAL IMPACT: This Contract is funded 100% Hospital Enterprise Fund I. BACKGROUND: Under Contract #76-561, the Contractor will provide podiatry services, including, but not limited to: consulting, clinic coverage, training, and medical/surgical procedures for the period from October 1, 2016 through September 30, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients requiring podiatry services at CCRMC will not have access to Contractor’s services. CHILDREN'S IMPACT STATEMENT: Not applicable. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: K Cyr, M Wilhelm C. 89 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:October 18, 2016 Contra Costa County Subject:Contract #76-561 with Xingbo Sun, M.D. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 777 RECOMMENDATION(S): APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute two contracts with Schiff Hardin LLP for bond disclosure counsel services for the period July 1, 2016 through June 30, 2019 as follows: 1) for Private Activity Bond, Assessment District and Community Facilities District issues, an amount not to exceed $70,000; and 2) for Tax Allocation Revenue Bond issues, an amount not to exceed $50,000. FISCAL IMPACT: 100% Special Revenue Funds. The cost of bond disclosure services is covered in the cost of issuance included in each bond issue. Fees are negotiated for each borrowing transaction based upon the size and complexity of the transaction. BACKGROUND: On April 4, 2016, the County issued a Request for Proposals (RFP) for Bond Disclosure Counsel Services. After review by committee and firm interviews, Schiff Hardin LLC was selected. Schiff Hardin LLC has provided excellent disclosure services to the County in the issuance of and sale of the County's periodic bond issues. The staff assigned is extremely familiar with the County and are able to prepare the required legal and other documents related to these issues with a minimum of time. They are also familiar with the County's outstanding bonds and have proven to be an invaluable resource to staff responsible for the ongoing management of the County's debt. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kristen Lackey (925) 674-7888 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 65 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:October 18, 2016 Contra Costa County Subject:Disclosure Counsel Contracts with Schiff Hardin LLC October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 778 CONSEQUENCE OF NEGATIVE ACTION: The County would not have legal representation on County bond disclosure issues. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 779 RECOMMENDATION(S): Approve and authorize the Purchasing Agent, on behalf of the Health Services Department, to execute a Purchase Order with General Electric Healthcare, Inc. in an amount not to exceed $200,000 for the purchase of Radiopharmaceutical Products at the Contra Costa Regional Medical Center, for the period from November 1, 2016 through October 31, 2018. FISCAL IMPACT: 100% funding is included in the Hospital Enterprise Fund I Budget. BACKGROUND: Radiopharmaceutical products are the required media in the performance of Nuclear Medicine exams/procedures. The products provided include Unit dose diagnostic and therapeutic nuclear medicine radioisotopes; Tc99 generators; Nuclear Medicine reference and flood source; pharmaceutical stress agents; and cardiac isotopes. The products supplied through this agreement are necessary to the operation of the Nuclear Medicine section of the Diagnostic Imaging Department. CONSEQUENCE OF NEGATIVE ACTION: If this Purchase Order is not approved, the Nuclear Medicine service provided for the CCRMC patients could no longer be performed. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Anna Roth, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: T Scott, Crystal Grayson, M Wilhelm C. 81 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:October 18, 2016 Contra Costa County Subject:General Electric Healthcare, Inc. Blanket Purchase Order October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 780 CHILDREN'S IMPACT STATEMENT: Not applicable. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 781 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute contracts with local employers in an amount not to exceed $300,000, $150,000 per year, to allow partial reimbursement of expenses employers incur to hire and provide training to Federal Workforce Innovation and Opportunity Act on the-job-training clients for the period July 1, 2016 through June 30, 2018. FISCAL IMPACT: $300,000, not to exceed $150,000 per year for 2 years. (100% Federal Workforce Innovation and Opportunity Act funds) (CFDA #17.258, #17.278). BACKGROUND: On-the-Job-Training (OJT) is an allowable and fundable activity under the federal Workforce Innovation and Opportunity Act (WIOA). Program participants are eligible for and enrolled in the WIOA OJT program and are hired as regular full time employees by local employers, and trained for positions in which they are placed. Employers are responsible for payroll, associated taxes, and Workers' Compensation for each OJT participant. Through a Master OJT Agreement with the employer occupational training is provided for OJT Program participants in exchange for reimbursement APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres, 313-1717 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 68 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:October 18, 2016 Contra Costa County Subject:Local Employer Participation in the On-th-Job-Training Program October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 782 BACKGROUND: (CONT'D) ranging from 50% to 75% of the wage rate to offset the employer's training costs for a specific period of time. In addition, a training plan of skills to be learned, the OJT agreement sets forth the duration of the agreement (based on the participant's training needs) and the reimbursement rate (based on the participant's characteristics or barriers to employment). Positive features of the OJT Program are: 1. The OJT Program helps employers recruit, pre-screen, hire, and train new employees in the specific skills that are needed to assist the employer's business thrive, and, 2. The OJT Program participant starts as a permanent employee, receives training in a work setting while gaining knowledge of the job and acquiring/applying occupational skills. Reimbursement invoices/demands are submitted by the employer for each client employed through the OJT Program. Invoices are reviewed by the Workforce Development Board staff for accuracy and submitted to the Employment and Human Services Department Fiscal Unit for payment. CONSEQUENCE OF NEGATIVE ACTION: Without approval, local employers and WIOA on-the-job-training (OJT) program participants would be adversely impacted and the economic benefits of the OJT Program would not be realized. CHILDREN'S IMPACT STATEMENT: Not applicable. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 783 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Novation Contract #24-751-84 with Anka Behavioral Health, Incorporated, a non-profit corporation, in an amount not to exceed $3,253,485, to provide community services; support programs and residential mental health services for the period from July 1, 2016 through June 30, 2017. This contract includes a six-month automatic extension through December 31, 2017, in an amount not to exceed $1,626,742. FISCAL IMPACT: This Contract is funded 58% Mental Health Realignment; 42% Medi-Cal and Federal Financial Participation. (Rate increase) BACKGROUND: This Contract meets the social needs of County’s population by providing a continuum of services to residents transitioning from crisis residential care to transitional residential care and keeps these clients out of higher levels of care, including State Hospitals. On February 9, 2016, the Board APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Belon, 957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: E Suisala, M Wilhelm C. 97 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:October 18, 2016 Contra Costa County Subject:Novation Contract #24-751-84 with Anka Behavioral Health, Incorporated October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 784 BACKGROUND: (CONT'D) of Supervisors approved Contract #24-751-83 with Anka Behavioral Health, Incorporated for the provision of community services; support programs and residential mental health services including, but not limited to: vocational, community living, socialization, and Medi-Cal rehabilitative programs, for the period from January 1, 2016 through June 30, 2016, which included a six-month automatic extension through December 31, 2016. Approval of Novation Contract #24-751-84 replaces the automatic extension under the prior Contract and allows the Contractor to continue providing services through June 30, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, clients will not receive mental health services provided by this contractor. CHILDREN'S IMPACT STATEMENT: Not Applicable October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 785 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Novation Contract #24-925-28 with Lincoln (formerly Lincoln Child Center, Inc.), a non-profit corporation, in an amount not to exceed $7,032,087, to provide mental health services for severely emotionally disturbed (SED) students and their families including multi-dimensional family treatment program and school-based services, for the period from July 1, 2016 through June 30, 2017. This Contract includes a six-month automatic extension through December 31, 2017, in an amount not to exceed $3,516,043. FISCAL IMPACT: This Contract is funded 49% Federal Financial Participation; 41% County Mental Health Realignment; 8% Mental Health Services Act; 2% Pittsburg Unified School Grant. (3% Cost of Living Adjustment [COLA]) (Rate increase) BACKGROUND: This Contract meets the social needs of County’s population by providing therapy, medication support, case management, outreach, and crisis intervention services to APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Belon, 957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: E Suisala, M Wilhelm C. 91 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:October 18, 2016 Contra Costa County Subject:Novation Contract #24-925-28 with Lincoln October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 786 BACKGROUND: (CONT'D) elementary and junior high aged students in East Contra Costa County in order to reduce the need for out-of-home placements. On October 6, 2015, the Board of Supervisors approved Novation Contract #24-925-27 with Lincoln Child Center, Inc., for the period from July 1, 2015 through June 30, 2016, which included a six-month automatic extension through December 31, 2016, for the provision of school-based mental health services and a multi-dimensional family treatment program for SED students and their families, including members of the Katie A subclass. Approval of Novation Contract #24-925-28 replaces the automatic extension under the prior Contract and allows Lincoln to continue providing services, through June 30, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, over 200 SED students, in ten East Contra Costa County schools, as well as Katie A subclass members, would not have access to mental health services delayed as the County solicited and engaged an alternative contractor. This delay could necessitate higher levels of care for those students. CHILDREN'S IMPACT STATEMENT: This program supports the following Board of Supervisors’ community outcomes: “Children Ready For and Succeeding in School”; “Families that are Safe, Stable, and Nurturing”; and “Communities that are Safe and Provide a High Quality of Life for Children and Families”. Expected program outcomes include an increase in positive social and emotional development as measured by the Child and Adolescent Functional Assessment Scale (CAFAS). October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 787 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Novation Contract #74–381-7 with The Latina Center, a non-profit corporation, in an amount not to exceed $105,403, to provide prevention and early intervention services for the period from July 1, 2016 through June 30, 2017. This Contract includes a six-month automatic extension through December 31, 2017, in an amount not to exceed $52,701. FISCAL IMPACT: This Contract is funded 100% Mental Health Service Act (MHSA) (3% Cost of Living Adjustment [COLA]). (Rate increase) BACKGROUND: This Contract meets the social needs of County’s population by providing culturally and linguistically specific parenting education and support to at least 300 Latino parents and caregivers in West Contra Costa County supporting the strong emotional, social and educational development of children and youth ages 0-15, and reduces verbal, physical and emotional abuse. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Belon, 957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: E Suisala, M Wilhelm C. 96 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:October 18, 2016 Contra Costa County Subject:Novation Contract #74–381-7 with The Latina Center October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 788 BACKGROUND: (CONT'D) On July 7, 2015, the Board of Supervisors approved Novation Contract #74-381-6 with The Latina Center, for the period from July 1, 2015 through June 30, 2016, which included a six-month automatic extension through December 31, 2016, for the provision of MHSA prevention and early intervention services. Approval of Novation Contract #74-381-7 replaces the automatic extension under the prior Contract and allows the Contractor to continue providing services through June 30, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the County’s youth will have reduced access to MHSA PEI services. CHILDREN'S IMPACT STATEMENT: This MHSA-PEI program supports the following Board of Supervisors’ community outcomes: “Families that are Safe, Stable, and Nurturing”; and “Communities that are Safe and Provide a High Quality of Life for Children and Families”. Expected program outcomes include an increase in positive social connectedness, communication skills, parenting skills, and knowledge of the human service system in Contra Costa County. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 789 RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Sheriff-Coroner, a purchase order with Sam Clar in an amount not to exceed $312,500 for the purchase of office furniture for the remodel of the Office of the Sheriff Field Operations Bureau. FISCAL IMPACT: $312,500. 100% General Fund, budgeted FY 16/17. BACKGROUND: The Office of the Sheriff's Field Operation Bureau needs to replace existing damaged and dilapidated furniture. Sam Clar was chosen due to their competitive pricing, product quality and history of working with Contra Costa County. Recently, the Field Operations Bureau purchased new furniture from Sam Clar for six work stations. Using Sam Clar will allow the Office of the Sheriff to have continuity with existing furniture products and materials. All of this is necessary to keep costs low and within budget. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Liz Arbuckle 925 335-1529 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Liz Arbuckle, Heike Anderson, Tim Ewell C. 80 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:October 18, 2016 Contra Costa County Subject:Purchase Order - Sam Clar Office Furniture October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 790 RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Employment and Human Services Department, a purchase order with Carahsoft Technology Corp., and a software subscription agreement with DocuSign, Inc. for the purchase of software and services, in an amount not to exceed $233,096 for the period October 28, 2016 through October 27, 2019. FISCAL IMPACT: $233,096: 100% Administrative Overhead (10% County; 45% State; 45% Federal) BACKGROUND: DocuSign, Inc. is the leading vendor of electronic signatures in the industry. The CoSign services and products sold through DocuSign’s distributor, Carahsoft Technology Corp., best meets the needs of the department. Employment and Human Services Department (EHSD) staff uses the software to electronically sign court documents and distribute them to the courts and attorneys involved with cases EHSD handles for different social service clients. The tool is also used to sign intradepartmental and interdepartmental documents. CONSEQUENCE OF NEGATIVE ACTION: EHSD will be unable to maintain an electronic signature system for court documents. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: V. Kaplan, 3-1514 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 92 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:October 18, 2016 Contra Costa County Subject:Purchase Order and Software Subscription Agreement October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 791 CHILDREN'S IMPACT STATEMENT: Not applicable. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 792 RECOMMENDATION(S): Approve and authorize the Purchasing Agent, on behalf of the Health Services Department, to execute a Purchase Order with GroupWare Technology, Inc. in an amount not to exceed $230,000 for purchase of UCS/Cisco blade servers and hardware for the period October 1, 2016 through September 30, 2017. FISCAL IMPACT: 100% Funding is included in the Hospital Enterprise Fund I budget. BACKGROUND: Health Services’ Electronic Medical Record System (ccLink/Epic) is delivered by an internal cloud. The hardware that hosts the cloud platform consists of Cisco blade servers which are now outdated and will no longer be eligible for maintenance and support at the end of this calendar year. CONSEQUENCE OF NEGATIVE ACTION: Current hardware will no longer be eligible for maintenance and support at the end of the calendar year. Because this hardware hosts the cloud platform for Health Services’ Electronic Medical Record System, failure to purchase new hardware can negatively impact the patient medical records system. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: David Runt, 335-8700 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: T Scott, M Wilhelm, Renee Nunez C. 82 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:October 18, 2016 Contra Costa County Subject:Purchase Order for GroupWare Technology October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 793 CHILDREN'S IMPACT STATEMENT: Not applicable. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 794 RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent, or designee, to ratify, on behalf of the Director of Child Support Services, purchase orders with R-Computer and Dell Marketing LP, and third-party lease agreements with IBM Credit, LLC, in an amount not to exceed $161,750, for the purchase of computer equipment for the period September 1, 2016 through October 1, 2021, Countywide. FISCAL IMPACT: This project will be fully funded by allocations from the Federal Government at 66% and State of California at 34%. There is no cost to the County. BACKGROUND: The Department of Child Support Services requested the purchase of computer equipment to support their operations, and that these purchases are financed over a five year period. Purchase Orders were approved and issued for the equipment, and financing arranged through IBM Credit, LLC. Purchase Orders were issued in the amount of $54,776.07 for Dell Marketing LLP, and $98,613.48 for R-Computer. The purchases were separated into two lease schedules in order to expedite payment to the vendors. Lease Schedule 023169 consists of 10 semi-annual payments of $9,213.34 beginning September 2016, and Lease Schedule 024565 consists of 10 semi-annual payments of $6,904.16 beginning October 2016. The interest rate is 2.24% and 2.23% respectively. Ratification of the lease schedules will allow County Counsel to issue an opinion on the validity of these agreements. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: David Gould, (925) 313-2151 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 72 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:October 18, 2016 Contra Costa County Subject:Ratify Purchase Orders and Third Party Lease Agreement for computer equipment October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 795 CONSEQUENCE OF NEGATIVE ACTION: Failure to ratify these lease schedules will prevent County Counsel from issuing an Opinion of Counsel. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 796 RECOMMENDATION(S): APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a contract with Redwood Toxicology Laboratory, Inc., in an amount not to exceed $200,000 to provide toxicology screening services for the period September 1, 2016 through August 31, 2018. FISCAL IMPACT: $200,000. Offset by client fees. Budgeted. BACKGROUND: Contra Costa County provides through its Office of the Sheriff, Custody Alternative Program, an alternative to jail time if the offender qualifies. Redwood Toxicology Laboratory, Inc., provides drug, alcohol and other toxicology screening services for the County to determine if the offenders meet the program qualifications and can remain in the program once admitted to it. CONSEQUENCE OF NEGATIVE ACTION: The Sheriff's Office will not have access to a third party vendor for the provision of drug, alcohol and other toxicology screening services on an as needed basis. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sandra Brown, 925-335-1553 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 73 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:October 18, 2016 Contra Costa County Subject:Redwood Toxicology Laboratory, Inc. - Toxicology Screening October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 797 CHILDREN'S IMPACT STATEMENT: No impact. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 798 RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Chief Information Officer, Department of Information Technology, a purchase order with TeleManagement Technologies, Inc., in an amount not to exceed $103,923 to provide continuing software maintenance and support of the WinCall and WinBill call accounting systems for the period October 1, 2016 through September 30, 2017, under the Equipment, Software and Services Agreement between the County and TeleManagement Technologies, Inc.. FISCAL IMPACT: $103,923 (100% User Fees); the entire cost is budgeted under FY 2016/17 DoIT Org #4280, and charged back to the user departments through the DoIT billing process. BACKGROUND: The Department of Information Technology completed the bid process for a new call accounting and billing system in 2004. This bid was awarded to TeleManagement Technologies, Inc., and the County entered into an Equipment, Software and Services Procurement Agreement with TeleManagement Technologies, Inc., for the provision of the WinBill and WinCall systems. The agreement was amended in 2011 to provide for the annual renewal of software maintenance and support. This purchase order is necessary to pay for the maintenance and support of the licensed software for the period October 1, 2016 through September 30, 2017. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ed Woo (925) 383-2688 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 61 To:Board of Supervisors From:Ed Woo, Chief Information Officer Date:October 18, 2016 Contra Costa County Subject:Renewal for Equipment, Software and Services Procurement Agreement with TTI October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 799 CONSEQUENCE OF NEGATIVE ACTION: If payment is not authorized, the County will no longer receive software maintenance and support from the vendor, placing at risk the WinBill and WinCall systems. ATTACHMENTS October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 800 RECOMMENDATION(S): Approve and authorize the Purchasing Agent, on behalf of the Health Services Department, to execute an amendment to Purchase Order with Smith and Nephew Inc., to add $500,000 to a new total payment limit of $750,000 to purchase instruments and supplies for the Orthopedic and Gynecologic Departments at the Contra Costa Regional Medical Center (CCRMC), with no change in the term of November 1, 2015 through December 31, 2018. FISCAL IMPACT: 100% funding is included in the Hospital Enterprise Fund I Budget. BACKGROUND: Smith and Nephew Inc. provide equipment, implants, and supplies for various specialty surgical services performed at the Contra Costa Regional Medical Center Surgery Department. Since our patient population has increased by a large amount over the past few years, it has raised the demand for supplies for surgeries. This amount increase is to cover the current increase in patients and future patients. CONSEQUENCE OF NEGATIVE ACTION: If this Purchase Order is not approved, we will not be able to provide the proper care for our patient population at the CCRMC. The supplies and equipment are essential to the Surgical Department to perform the required surgical procedures. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Anna Roth, 370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Crystal Grayson, T Scott, M Wilhelm C. 83 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:October 18, 2016 Contra Costa County Subject:Smith and Nephew Inc. Purchase Order amendment October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 801 CHILDREN'S IMPACT STATEMENT: Not applicable. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 802 RECOMMENDATION(S): APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute two contracts with Quint & Thimmig LLP for tax and bond counsel services for the period of July 1, 2016 through June 30, 2019 as follows: 1) for Private Activity, Assessment District and Community Facilities District issues, in an amount not to exceed $500,000; and 2) for Tax Allocation Revenue Bond issues, in an amount not to exceed $250,000. FISCAL IMPACT: The cost of tax and bond counsel services is covered in the cost of issuance included in each bond issue. Fees are negotiated for each borrowing transaction based upon the size and complexity of the transaction. BACKGROUND: On April 4, 2016, the County issued a Request for Proposals (RFP) for Tax and Bond Counsel Services. After review by Debt Affordability Advisory Committee (DAAC) and firm interviews, Quint & Thimmig LLP was recommended to the County Administrator for consideration of a contract award to provide bond and tax counsel services to the County for Private Activity Bond, Assessment and Community Facilities District and Tax Allocation Revenue Bond issues for the period July 1, 2016 through June 30, 2019. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kristen Lackey (925) 674-7888 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 66 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:October 18, 2016 Contra Costa County Subject:Tax and Bond Counsel Contracts with Quint & Thimmig LLP October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 803 BACKGROUND: (CONT'D) Quint & Thimmig has provided excellent bond counsel services to the Department of Conservation and Development (the "DCD") in the issuance of and sale of bond issues. The firm is extremely familiar with County policy and DCD's outstanding bond issues. The firm has proven to be an invaluable resource to staff responsible for the ongoing management of the Community Development Bond Program. CONSEQUENCE OF NEGATIVE ACTION: The County would not have legal representation on County bond disclosure issues. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 804 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Traffic Signal Maintenance Service Agreement with the City of Concord for the period October 1, 2016 through September 30, 2017, on an actual cost-reimbursement basis, Concord area. FISCAL IMPACT: All costs associated with this Traffic Signal Maintenance Service Agreement will be paid for by the City of Concord on an actual cost-reimbursement basis as described in the Agreement. BACKGROUND: The City of Concord has requested that the County maintain traffic signals within the City. The attached agreement sets forth the terms and conditions of the Traffic Signal Maintenance Service Agreement (Agreement), including the maintenance work and services to be provided by the County and the compensation to be paid by the City. The Public Works Department will continue to provide these services to the City as described in the Agreement until the Agreement is terminated by either party as outlined. Additionally, the Agreement contains a mutual indemnity hold harmless clause. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Roland Hindsman, 925-313-7052 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 70 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:October 18, 2016 Contra Costa County Subject:Traffic Signal Maintenance Service Agreement with the City of Concord October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 805 CONSEQUENCE OF NEGATIVE ACTION: If the Agreement is not approved, routine and emergency traffic signal maintenance and repairs will be discontinued. ATTACHMENTS Traffic Signal Maintenance Agreement Exhibits A through D October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 806 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 807 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 808 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 809 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 810 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 811 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 812 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 813 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 814 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 815 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 816 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 817 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 818 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Affiliation Agreement #26-396-4 (#S00-01128A) with the Regents of the University of California, on behalf of University of California, Davis Health System, effective June 30, 2016, to extend the termination date from July 1, 2016 to June 30, 2021, for continuous training and clinical experience at Contra Costa Regional Medical Center and Contra Costa Health Centers. FISCAL IMPACT: None. This is a non-financial agreement. BACKGROUND: The purpose of this agreement is to provide medical students at the University of California, Davis with the opportunity to integrate academic knowledge with application skills at progressively higher levels of performance requirements and responsibility. Supervised field experience for students is considered to be an integral part of both educational and professional preparation. As a teaching hospital, Contra Costa Regional Medical Center can APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Anna Roth, 370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D Morgan, M Wilhelm C.109 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:October 18, 2016 Contra Costa County Subject:Amendment #26-396-4 (#00-01128A) with the Regents of the University of California, on behalf of University of California, Davis Health System October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 819 BACKGROUND: (CONT'D) provide the requisite field education, while at the same time, taking advantage of the students' services to patients. On December 6, 2000, the Board of Supervisors approved Contract #26-396 (as amended by Amendment Agreement #26-396-1, #26-396-2 and #26-396-3) with The Regents of the University of California, on behalf of University of California, Davis to provide training and clinical experience in the field of family practice for medical students, resident physicians and fellows, family nurse practitioner students, and physician assistant students who are enrolled at the University of California Davis, for the period from July 1, 2000 through June 30, 2016, including mutual indemnification. Approval of Affiliation Agreement #26-396-4 (#00-01128A), will allow County to continue providing training and clinical experience for students who are enrolled with the Regents of the University of California, on behalf of University of California, Davis, through June 30, 2021. CONSEQUENCE OF NEGATIVE ACTION: If this affiliation agreement (amendment) is not approved, students will not receive supervised fieldwork experience at Contra Costa Regional Medical Center. CHILDREN'S IMPACT STATEMENT: Not applicable. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 820 RECOMMENDATION(S): APPROVE the Olympic Corridor Trail Connector Study, AUTHORIZE staff to seek funding for detailed project planning, design, and implementation, and seek subsequent Board approval for specific project elements as appropriate. FISCAL IMPACT: None to the General Fund. Staff time for recommended activities are covered under existing budgets (50% Road Fund and 50% Measure J Fund) BACKGROUND: Using Measure J - TLC Grant funds that were awarded to the County by the Contra Costa Transportation Authority (CCTA), the Olympic Corridor Trail Connector Study (OCTCS) (Exhibit A) was undertaken to address a bicycle and pedestrian network gap along the Olympic Boulevard corridor. The gap is from the Lafayette-Moraga Trail (LMT) in the City of Lafayette, through the unincorporated areas of Saranap and Parkmead, to the Iron Horse Trail (IHT) in the City of Walnut Creek. The OCTCS identified strategies to close this gap and provide a safe and enjoyable pedestrian and bicycle connection along the corridor. The importance of the Olympic Corridor Trail Connector (Olympic Connector) has been recognized for some time. In an October 2014 letter from the Board of Supervisors to CCTA, the Olympic Connector was identified as a APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: John Cunningham (925) 674-7833 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C.100 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:October 18, 2016 Contra Costa County Subject:Approval of the Olympic Corridor Trail Connector Study October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 821 BACKGROUND: (CONT'D) > high-priority project for the County. The Olympic Connector is a critical facility, for the following reasons: This Olympic Boulevard corridor is identified as an unfinished segment in the Contra Costa Countywide Bicycle and Pedestrian Plan. The Countywide Bicycle and Pedestrian Plan identifies Olympic Boulevard as an important bicycle corridor. The Olympic Connector provides a connection between two significant regional trails in the County. The Olympic Connector will help improve the County's trips-by-bicycle rate, which is currently the lowest among all the Bay Area counties. Protected bicycle lanes or cycle tracks have shown to be the most effective infrastructure investment in increasing bicycle use. Provision of separated bicycle facilities, of the type proposed in the study, are effective in increasing safety for both cyclists and motorists. The OCTCS was initiated by the County Department of Conservation and Development and the Public Works Department, in collaboration with the Cities of Walnut Creek and Lafayette. A Technical Advisory Committee, consisting of staff from all three jurisdictions and staff from the East Bay Regional Parks District, discussed previous and current planning efforts, identified opportunities and challenges, and guided the alignment selection. The technical work for the plan was developed by the consultant, Alta Planning & Design, with assistance from subconsultants Harrison Engineering, DKS Associates, and Environmental Collaborative. One stakeholder meeting and two community workshops were held in 2014 and 2015, where input and ideas were solicited and received. Several options were considered to close the gap. Alignments that were eliminated include Paulson Lane, Boulevard Way/Mount Diablo Boulevard, and Las Trampas Creek routes. These alignments were deemed unsuitable due to steep grades, environmental concerns, indirect routes, and/or potential conflicts with adjacent residences. However, some of these alignments, particularly along Paulson Lane, may be considered as a connection in the future. The preferred alignment identified in the OCTCS spans from the LMT in Lafayette, to the IHT in Walnut Creek in a route that runs along Olympic Boulevard to California Boulevard, continues south on California Boulevard to Newell Avenue, and then on Newell Avenue east to the IHT. (See Olympic Connector overview on Page 5-1 of Exhibit A.) This alignment was chosen for a number of reasons. The primary reason is because it is the most direct route and the current primary route for bicycle trips. The Study also included consideration of environmental factors. The preferred alternative had the least potential impacts. This option was overwhelmingly supported as the most popular alignment among community members and stakeholders. Minor alternate or supporting routes are proposed along Newell Avenue from Olympic Boulevard to California Boulevard, and other residential streets south of Newell Avenue. Details of the Olympic Connector The OCTCS proposes a number of short-term improvements, which are lower cost and require fewer modifications to the roadways along the corridor. In addition, there are longer-term improvements which are more costly and would require substantial reconfiguration of roads and travel lanes along the corridor, and collaboration with private owners for potential right-of-way acquisitions. All improvements, particularly the long-term improvements, would require phasing as funding becomes available. The cost estimates provided below include both the short term improvements and the additional costs of the long term improvements. Lafayette The Lafayette segment of the Olympic Connector begins at the terminus of the LMT at Reliez Station Road and heads east along the Olympic Corridor to just west of the intersection of Olympic Boulevard and Windtree Court. The recommended primary short-term improvement to this segment would be the addition of buffered bike lanes, which would be achieved by narrowing existing vehicle lanes and medians. In addition, a number of safety improvements are proposed at the Reliez Station Road and Pleasant Hill Road Intersections, including a roundabout at the Pleasant Hill Intersection, which is currently under construction. The recommended long-term October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 822 improvement for this segment would be the widening of an existing path on the north side to a shared-use path. The City of Lafayette is currently constructing a roundabout at the intersection of Olympic Boulevard and Pleasant Hill Road. Cost of all Short-Term Improvements in the City of Lafayette- $1,194,000 Cost of all Long-Term Improvements in the City of Lafayette- $1,250,000 Walnut Creek The Walnut Creek segment of the Olympic Connector starts at Olympic Boulevard and I-680 and winds through Downtown Walnut Creek via South California Boulevard and Newell Avenue towards the Iron Horse Trail. The Connector runs in proximity to a Priority Development Area (PDA) in Downtown Walnut Creek. Recommended short-term improvements would consist of the construction of bicycle lanes in the sections that approach Downtown, while concurrently narrowing vehicle lanes, and the addition of sharrows, or shared lane markings, in the sections within the Downtown area, due to insufficient space to construct bicycle lanes. Recommended long-term improvements would primarily be the construction of a cycle track or bike path alongside Olympic Boulevard, South California Boulevard, and Newell Avenue. To achieve this, several major infrastructure modifications to the roadways would be needed, including removing travel lanes or parking spaces, acquiring private property, and relocating utilities. In addition, a new pedestrian-bicycle bridge would be constructed across Las Trampas Creek on South California Boulevard. The City of Walnut Creek is actively implementing some Study-identified improvements; green-colored bicycle lanes have been installed on Olympic Boulevard in the vicinity of the I-680 overcrossing and further east. Consistent with the Study recommendations, staff is seeking to advance the project to push back the abutments at the I-680 overcrossing along Olympic Boulevard in order to increase available right-of-way for additional improvements. Cost of all Short-Term Improvements in the City of Walnut Creek- $221,000 Cost of all Long-Term Improvements in the City of Walnut Creek - $4,748,000 County The County segment of the Olympic Connector extends from Olympic Boulevard just west of Windtree Court to Olympic Boulevard at I-680, along with a number of supportive alignments south of Olympic Boulevard. Olympic Boulevard from Windtree Court to Newell Court This section of Olympic Boulevard is currently a two-lane road with a striped median, with bicycle lanes in each direction. The north side of the roadway has a pedestrian pathway. At the Newell Court intersection, the pedestrian path on the north side connects via a crosswalk to a Class I path on the south side of Olympic Boulevard. The recommended short-term improvement to this section would be the creation of buffered bike lanes, which would be achieved by narrowing the vehicle lanes. The recommended long-term improvement would be the widening of the path on the north side from 4 feet to a shared 10-foot path. This would be achieved by narrowing the median and shifting some sections of the northern vehicle lane south. Cost of Short-Term Improvements in this Segment- $118,000 Cost of Long-Term Improvements in this Segment- $490,000 Olympic Boulevard from Newell Court to Tice Valley Boulevard/Boulevard Way In this section, Olympic Boulevard is currently a two-lane roadway, with an additional frontage road to the south. There are bicycle lanes in each direction. On-street parking is prohibited on this section. A sidewalk on the north side of Olympic Boulevard runs west rom the Tice Valley Boulevard/Boulevard Way intersection, terminating before the Bridgefield Road intersection, leaving a sidewalk gap until Newell Court. The entire length of the south side has a Class I path. Recommended short-term improvements to this section would consist of buffered bicycle lanes and improved intersection crossings for pedestrians and bicyclists. The recommended long-term improvement to this section would be an extension of the north side sidewalk into one continuous path. Cost of Short-Term Improvements in this Segment- $223,000 Cost of Long-Term Improvements in this Segment- $614,000 Olympic Boulevard from Tice Valley Boulevard/Boulevard Way to Newell Avenue This section of Olympic Boulevard is a divided 4-lane road with left turn pockets. There is an existing path along October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 823 the north side of the roadway. No bicycle lanes exist in this section. Some residences on the north side have direct access onto Olympic Boulevard. The south side of the roadway has commercial buildings and residences that have direct access onto Olympic Boulevard. On-street parking is currently allowed on the south side of the roadway. Recommended short-term improvements consist of the addition of bicycle lanes, which would require the narrowing of existing travel lanes, and an improved sidepath on the north side of Olympic Boulevard. At the southwest corner of Olympic Boulevard and Newell Avenue, an existing narrow drainage opening can be modified to allow a right turn for bicyclists from eastbound Olympic Boulevard to the supportive route on Newell Avenue (described in depth below). The recommended long-term improvement would be an extension of the sidepath on the north side to Newell Avenue, which would require utilizing space from an existing bus pullout and landscaped street frontage. Another long-term improvement would be the addition of high-visibility crosswalks at the intersection of Olympic Boulevard and Newell Avenue. Cost of Short-Term Improvements in this Segment- $645,000 Cost of Long-Term Improvements in this Segment- $632,000 Olympic Boulevard from Newell Avenue to Southbound I-680 On/Off-Ramps In this section, Olympic Boulevard continues as a divided 4-lane road with left turn pockets. There are currently no bicycle lanes in either direction in this section of Olympic Boulevard. There is also no sidewalk on the south side, due to the minimal space between the curb and the residential backyard fences, while the north side has an existing sidewalk. The north side has about 30 parking spaces, primarily in front of an adjacent condominium complex. The recommended short-term improvement would be the implementation of bicycle lanes or, if space permits, buffered bicycle lanes, which would be achieved by re-striping and narrowing the existing travel lanes. Recommended long-term improvements would involve a major shifting of the road, including a narrowing of all travel lanes to 11 feet, and a narrowing of the median to various widths to accommodate a new 10-foot wide sidepath on the north side of Olympic Boulevard. The realignment would be done in a way to minimize parking loss; however, the realignment would likely result in a loss of 7 to 8 on-street parking spaces. A parking study and parking mitigation measures will be undertaken to address this impact at the time this segment/phase moves ahead. Because of the current lack of bicycle facilities and the low cost of short-term improvements, this section should be given a higher priority for implementation. Cost of Short-Term Improvements in this Segment- $161,000 Cost of Long-Term Improvements in this Segment- $1,661,000 Newell Avenue, West of I-680 Newell Avenue west of I-680 is a two-lane roadway that passes through a residential neighborhood and by Parkmead Elementary School and Tice Creek Middle School. Since this road has lower vehicular traffic volumes than Olympic Boulevard, it is a popular route for bicyclists, particularly weekend bicyclists who are going towards the IHT. Recommended improvements to this segment would consist of the installation of wayfinding signage and maps on the routes leading up to Newell Avenue, west of I-680, that signify that this segment is an alternate to the main route on Olympic Boulevard. In addition, signage can direct bicyclists to additional connections from Newell Avenue south (described in more detail below) to the IHT. No physical improvements are proposed for this segment. Once long-term improvements are implemented on the main route on Olympic Boulevard and California Boulevard, this alignment will continue to serve as the low-stress route along this section of the Olympic Connector. Costs of Short-Term Improvements in this Segment- $15,000 Southern Connections to the Iron Horse Trail Some bicyclists use the roads south of Newell Avenue, such as Lilac Drive and Lancaster Road, to connect to the IHT to the south, particularly if they are heading in the direction of Danville and San Ramon. In addition, some of these routes are ideal for bicyclists heading to Kaiser Hospital or Las Lomas High School. The installation of wayfinding signage and maps are recommended to identify these routes as optional connections between the Olympic Connector and IHT. No physical improvements are being considered for this segment. Costs of Short-Term Improvements in this Segment- $15,000 Funding The total cost of all short-term improvements for the Olympic Connector is approximately $2,592,000, with the cost of all short-term improvements within the County's segment totaling $1,177,000. The total cost of all October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 824 long-term improvements for the Olympic Corridor is approximately $9,395,000, with the cost of all long-term improvements within the County's segment totaling $3,397,000. Potential funding sources for these improvements include the following: Federal • Fixing America’s Surface Transportation Act (FAST Act) • Congestion Management and Air Quality Improvement Program (CMAQ) • Partnership for Sustainable Communities • Federal Transit Act • Transportation Investment Generating Economic Recovery (TIGER) Grants • Community Transformation Grants State • Active Transportation Program • State Highway Account • Climate Ready Grant Program - CA State Coastal Conservancy • Office of Traffic Safety Grants Local/Regional • Measure J • One Bay Area Grant Program • Transportation Fund for Clean Air • Developer Impact Fees • New Construction • Proposed Measure X (November 2016 ballot) Private Sources • Bikes Belong Grant Program • Bank of America Charitable Foundation, Inc. • Robert Wood Johnson Foundation • Community Action for a Renewed Environment • Corporate Donations Next Steps The next steps for this project are identified below: Secure Funding: Staff will pursue grants to fund activities identified below.1. Site Survey - Base Map and Information: Detailed maps will be created that identify the areas of improvement, adjacent areas, and other pertinent geographical and topographical data 2. Community Outreach for Individual Trail Segments : Expanding on the OCTCS and public outreach conducted for it, staff will conduct outreach efforts to inform and receive feedback from the affected property owners and school communities on more detailed design work for individual segments of the Olympic Connector. 3. Preliminary Design: Preliminary design will include more detailed plans, including relatively accurate locations, dimensions, materials, and features, which will assist in developing a corresponding preliminary cost estimate. The preliminary plans would be the basis for environmental documents for the project. Following the preliminary design, additional community outreach will be conducted so residents can understand how their feedback was incorporated into the design. 4. Environmental Studies and Documentation: Environmental studies and findings are required to comply with the California Environmental Quality Act (CEQA). If federal funds are involved, additional documents would be required to address the National Environmental Policy Act (NEPA). The environmental studies must review and address a broad range of potential environmental issues. 5. Technical Studies: Technical studies are in-depth studies of various features related to the project, such as geotechnical studies, traffic, and hydrology. 6. Finalize Layout: Based upon additional environmental, technical, and community feedback, the layout of the facilities for each segment will be revised if needed and finalized to move forward with construction 7. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 825 the facilities for each segment will be revised if needed and finalized to move forward with construction documents. Permits: Project sponsors must obtain the necessary permits and agreements for the project to proceed. Examples of some permits that may be required are the U.S. Army Corps of Engineers 401 Permit(s), Streambed Alteration Agreement from the California Department of Fish and Game, and an Encroachment Permit from Caltrans. 8. Construction Documents: The preliminary plans will be refined into definitive plans that contain construction drawings, specifications, and cost estimates. 9. Right-of-Way Acquisition: Real Estate Services will work with property owners to acquire easement or other type of temporary or permanent land rights to allow the project to be implemented. 10. Bidding and Contracting: Contract bid documents will be prepared and the project will be advertised for public bid. Bids will be analyzed and the sponsoring agency will contract with the most qualified contractor. 11. Construction: The contactor will construct the project, while the responsible agency(-ies) will oversee the work of the contractor. 12. Staff will provide updates on the development of the Olympic Connector to the Board, through the Transportation, Water, and Infrastructure Committee, as subsequent steps are taken. California Environmental Quality Act (CEQA) Findings This activity is statutorily exempt from CEQA, pursuant to CEQA Guidelines section 15262, which provides that CEQA does not apply to projects involving only feasibility or planning studies for future actions that have not been approved or funded. The OCTCS identifies possible future actions to be undertaken during the project development process, but approval of the OCTCS does not confer final approval of or require the County to take any future actions. Additional CEQA analysis will be undertaken when project development is initiated. CONSEQUENCE OF NEGATIVE ACTION: The pedestrian and bicycle gap along the Olympic Corridor between the Lafayette-Moraga Trail and the Iron Horse Trail will continue to exist. Goals and policies of the General Plan and other policies will not be implemented relative to this project. ATTACHMENTS Exhibit A - Olympic Corridor Trail Connector Study October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 826 Olympic Corridor Trail Connector Study Preferred Alignment Report June 2015 PREPARED BY: Alta Planning + Design IN ASSOCIATION WITH: DKS Associates, Inc. Harrison Engineering Inc. The Environmental Collaborative PREPARED FOR: Contra Costa County City of Lafayette City of Walnut Creek This project is funded through a grant from the Contra Costa County Transportation AuthorityOctober 18, 2016 Contra Costa County Board of Supervisors Official Minutes 827 October 18, 2016Contra Costa County Board of Supervisors Official Minutes828 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | i Acknowledgements Technical Advisory Committee Brad Beck, Senior Transportation Planner, Contra Costa Transportation Authority Jeremy Lochirco, Senior Planner, City of Walnut Creek Jerry Fahy, Civil Engineer, Contra Costa County Public Works Department Jim Townsend, Manager Trails Development Program, East Bay Regional Park District John Cunningham, Principal Planner, Contra Costa County Department of Conservation and Development Leah Greenblat, Transportation Planner, City of Lafayette Mary Halle, Associate Civil Engineer, Contra Costa County Public Works Department Mike Carlson, Civil Engineer, Flood Control/Clean Water Contra Costa County Public Works Department Consulting Team Alta Planning + Design Randy Anderson, PLA, Principal-in-Charge Jennifer Donlon Wyant, Project Manager Kristin Maravilla, Designer Emily Tracy, Planner Harrison Engineering Randell Harrison, PE, QSD T. Ryan O’Kane, PE DKS Associates Thomas Krakow, PE Joshua Pilachowski, PhD, EIT Environmental Collaborative James. A. Martin Table of Contents 1. Introduction ........................................................................................................................................................ 1-1 2. Background and Context .................................................................................................................................. 2-1 2.1 Study Overview ......................................................................................................................................................................... 2-1 3. Connector Development Vision, Goals and Objectives .................................................................................. 3-1 3.1 Vision Statement ....................................................................................................................................................................... 3-1 3.2 Goals and Objectives ............................................................................................................................................................... 3-1 3.3 Design Guidelines ..................................................................................................................................................................... 3-1 4. Alignments Considered ..................................................................................................................................... 4-1 4.1 Alignment Selection Criteria and Environmental Challenges Considered ........................................................... 4-1 4.2 Eliminated Route Alternatives .............................................................................................................................................. 4-3 5. Proposed Preferred Alignment......................................................................................................................... 5-1 5.1 Alignment Overview ................................................................................................................................................................ 5-1 5.2 Chapter Organization .............................................................................................................................................................. 5-1 5.3 Preferred Alignment and Improvement Types ............................................................................................................... 5-2 5.4 Segment 1: Olympic Boulevard, Lafayette Moraga Trail to Pleasant Hill Road .................................................... 5-7 5.5 Segment 2: Olympic Boulevard, Pleasant Hill Road to Newell Court ...................................................................... 5-9 5.6 Segment 3: Olympic Boulevard, Newell Court to Tice Valley Boulevard/ Boulevard Way ............................. 5-13 5.7 Segment 4: Olympic Boulevard, Boulevard Way/Tice Valley Boulevard Intersection to Newell Avenue . 5-15 5.8 Segment 5: Olympic Boulevard, Newell Avenue to S.B. I-680 On/Off Ramps .................................................... 5-17 5.9 Segment 6: Olympic Boulevard, S.B. I-680 On/Off Ramps to S. California Boulevard ...................................... 5-20 5.10 Segment 7: S. California Boulevard, Olympic Boulevard south to Newell Avenue ........................................... 5-24 5.11 Segment 8: Newell Avenue, S. California Boulevard to Broadway ......................................................................... 5-27 5.12 Segment 9: Newell Ave West of I-680 .............................................................................................................................. 5-31 5.13 Segment 10: Southern Connections to IHT ................................................................................................................... 5-31 6. Implementation and Phasing ........................................................................................................................... 6-1 6.1 Cost Estimates ............................................................................................................................................................................ 6-1 6.2 Trail Project Priorities and Phasing Recommendations ............................................................................................... 6-2 6.3 Next Steps ................................................................................................................................................................................... 6-6 6.4 Funding Sources ....................................................................................................................................................................... 6-7 7. Maintenance ....................................................................................................................................................... 7-1 7.1 Introduction ................................................................................................................................................................................ 7-1 7.2 Maintenance Requirements .................................................................................................................................................. 7-1 7.3 Estimating Annual Maintenance Costs ............................................................................................................................. 7-2  October 18, 2016Contra Costa County Board of Supervisors Official Minutes829 Final Report ii | Alta Planning + Design This page intentionally blank. October 18, 2016Contra Costa County Board of Supervisors Official Minutes830 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | 1-1 1. Introduction The Olympic Boulevard Corridor Trail Connector Study is an investigation to connect two well-used, multi-use regional trails in Contra Costa County – the Lafayette-Moraga Trail and the Iron Horse Regional Trail – with low stress, convenient, and family friendly bicycle and pedestrian facilities. The communities along the corridor envision a trail connector that will help them connect, become healthier, and support thriving communities. Attractive and low stress facilities such as this vision for the Olympic Boulevard Corridor Trail Connector (Connector) are attractive and welcoming to the broad community and contribute to economic development. The Connector will provide many benefits to the communities of Lafayette, Contra Costa County, and Walnut Creek. These benefits include:  Connecting community members to work  Connecting community members to recreation activities  Connecting community members to schools  Connecting community members to shopping  Supporting economic activity  Supporting active living through walking or bicycling  Supporting community development by slower travel by walking or bicycling This Report describes the preferred alignment and types of facilities that will serve community members of all ages and abilities. October 18, 2016Contra Costa County Board of Supervisors Official Minutes831 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | 2-1 2. Background and Context 2.1 Study Overview The Olympic Boulevard Corridor Trail Connector Study (Study) assessed several potential alignments for improved pedestrian and bicycle facilities in the Olympic Boulevard Corridor, connecting two paved multi‐use regional trails in Contra Costa County: the Lafayette‐Moraga Trail (LMT) and the Iron Horse Trail (IHT). The LMT connects the cities of Lafayette and Moraga and the community of Canyon. The IHT extends from Concord to Dublin, following the Southern Pacific Railroad right-of-way (ROW). The Study objective is to identify the best alignment or combination of alignments to connect the two trails. This Study is funded by Contra Costa Measure J (2004) Transportation for Livable Communities grant administered by the Contra Costa Transportation Authority (Authority). Consistent with the grant program description in the voter approved Measure J, the trail connector will improve walking and bicycling access to housing, schools, job centers, and transit by:  Providing a high-quality non‐motorized facility connecting housing and jobs, services, and retail areas including Mt. Diablo Boulevard and St. Mary's College in Lafayette and Downtown Walnut Creek;  Providing a high-quality non-motorized facility(s) connecting housing to schools;  Providing an improved bicycle and pedestrian connections to transit in Lafayette and downtown Walnut Creek; and  Improving access to the IHT which, in turn, provides additional non‐motorized, countywide access to retail, recreational areas, and job centers. 2.1.1 Scope and Study Area The Study began in spring 2013 and examined several possible alignments and identified a draft preferred alignment connecting the LMT and the IHT. The Study Area spans three jurisdictions including the City of Lafayette, unincorporated Contra Costa County, and the City of Walnut Creek (Figure 2-1). The Study recommends improvements which could be implemented in phases, in addition to geographic phasing of improvements. The recommendations include short‐term/low-cost improvements as well as longer term/larger scale projects that would require substantial reconstruction of road corridors and travel lanes, or collaboration with private property owner’s regarding potential modification of private frontage improvements. In any case, these improvements are intended to provide a connector between the LMT and IHT, which would significantly improve safety and accessibility for pedestrians and bicyclists along the corridor. Figure 2-1: Study Area October 18, 2016Contra Costa County Board of Supervisors Official Minutes832 Final Report 2-2 | Alta Planning + Design 2.1.2 Existing Conditions Report An Existing Conditions Report, provided as a separate document, includes detailed background information for and analysis of potential alignment options. It describes the relevant background, policies, conditions, issues, objectives, and potential challenges in the Study Area for each possible alternative. Review of these alternatives through a Technical Advisory Committee (TAC), local Stakeholders Group, and a general public workshop resulted in the preferred/recommended alternatives presented here. 2.1.3 Technical Advisory Committee The Technical Advisory Committee (TAC) for the project consisted of staff from Contra Costa County, the cities of Walnut Creek and Lafayette, the East Bay Regional Park District, and the Contra Costa Flood Control District (CCFCD). The TAC provided valuable input on previous and current planning efforts, identified opportunities and challenges, and guided the alignment selection. The TAC met through a series of meetings between 2013-2015. 2.1.4 Stakeholder Meetings and Public Input A Stakeholder meeting was held on August 15, 2013. The purpose of this meeting was to gather input from representative groups on existing conditions, opportunities, and challenges for the Connector Trail. Groups invited to participate included:  Acalanes School District  Lafayette Unified School District  Bike East Bay  Parkmead Association  Bike Walnut Creek  Parkmead Elementary  Broadway Shopping Center  Saranap Association  Caltrans  Sierra Club  Greenbelt Alliance  Sun Valley Swim Club  Hall Equities Group  Supervisor Andersen’s Office  Kaiser Permanente  Supervisor Mitchoff’s Office  Lafayette Bicycle Pedestrian Advisory Committee  Sustainable Lafayette  Lafayette Chamber of Commerce  Walnut Creek Chamber of Commence  Lafayette Circulation Commission  Walnut Creek Downtown Business Association  Lafayette Homeowners Association: Olympic Oaks  Walnut Creek School District  Lafayette Homeowners Association: Pleasant Hills and Valley  Walnut Creek Watershed Council  Lafayette Homeowners Council  White Pony Preschool  Lafayette Park, Recreation and Trails Commission Following the stakeholder meeting, a public meeting was held on December 5, 2013 where approximately 35 community members attended. Similar to the stakeholder meeting, this meeting focused on existing conditions, opportunities, and challenges. A public meeting to share the Draft Study was held on September 16, 2014 where approximately 30 community members attended and provided input on the recommendations. In addition to the formal meetings, Bike East Bay organized a bike ride of route alternatives on October 12, 2013. County and consultant staff participated. Parent riding to the Lafayette Moraga Trail October 18, 2016Contra Costa County Board of Supervisors Official Minutes833 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | 3-1 3. Connector Development Vision, Goals and Objectives 3.1 Vision Statement The Olympic Boulevard Corridor Trail Connector will close a major gap in the Central Contra Costa County trail network. This gap closure will link the Lafayette-Moraga and Iron Horse Regional Trails creating a network of comfortable, convenient off-street trails and on-street bike and pedestrian facilities connecting to area schools, employment centers, transit hubs, shopping districts, neighborhoods, community facilities, parks, and open spaces. This Connector, along with the Lafayette-Moraga and Iron Horse Regional Trails and the Contra Costa Canal Trail, which joins the Iron Horse Regional Trail 1.5 miles to the north, will connect the majority of Central Contra Costa cities with the off-street trail network. This vision statement was developed with input from a variety of stakeholders, including Contra Costa County and the cities of Lafayette and Walnut Creek. Residents were invited to share their vision for the Connector during several public events. The ideal vision for the Connector expressed in the public participation process is a separated, buffered “cycle track” facility (see Section 5.3 for descriptions of a cycle track and other facility types), ideally with a separate path or sidewalk for pedestrians. This type of facility accommodates the broadest range of users with the highest degree of comfort and safety. Some parts of the Olympic Boulevard Corridor already have a well-separated shared use path that may be an appropriate comparable facility for a suburban setting. The study team carefully evaluated the opportunities, challenges and requirements to create a continuous separated shared-use or bicycle-oriented path through the entire corridor. 3.2 Goals and Objectives This Study identifies the following goals and objectives for the Connector based on County, Walnut Creek, and Lafayette planning document goals and objectives for the Connector or pedestrian and bicycle facilities in general:  Goal: The project should improve bicycle and pedestrian safety and connectivity in Contra Costa County by meeting the following objectives:  Provide an enjoyable, low-stress1 experience along the route that is similar to the experience of using the LMT and IHT and away from the noise and fumes from local roads and highways where feasible.  Ensure that the facility offers a direct route and meets or exceeds best practices for pedestrian and bicycle facility design.  Provide links and improve access to connect pedestrian and bicycle facilities and important destinations along the corridor (e.g., employment and shopping centers, transit hubs, schools, parks, and open spaces).  Improve safety conditions for bicyclists and pedestrians in the corridor by minimizing potential conflicts with motor vehicles and different user groups.  To maximize the range of potential users, consider the needs and capabilities of each user group and users of all ages and abilities in the trail design.  Maximize the functional aspects of any recommendation in terms of convenience, gradients, directness, cost, and connectivity to major destinations, while minimizing negative impacts to traffic operations.  Design a project that is within the financial resources of the County and cities to construct and maintain.  Design the project to be consistent with local, state, and federal standards, policies, and goals on pedestrian and bicycle facilities including ADA.  Goal: The project should minimize impacts to the existing environment by meeting the following objectives:  Design the project to avoid significant adverse impacts to the environment.  Avoid or minimize impacts to private property. 1 As used in this Study, a low stress facility is a facility that meets Level of Stress (LTS) 1 or 2 of four levels as defined by Mekuria, Furth & Nixon in “Low-Stress Bicycling and Network Connectivity” (Mineta Transportation Institute, May 2012). LTS 1 is considered suitable for almost all bicyclists, including children trained to safely cross intersections. LTS 2 is suitable to most adult bicyclists but demanding more attention than might be expected from children. 3.3 Design Guidelines The Connector, or other pedestrian and bicycle improvements, should conform to California design standards. Pathway design in California is governed by many design documents, the most important of which include the Caltrans Highway Design Manual (HDM), the California Manual of Uniform Traffic Control Devices (MUTCD), and the Access Board Draft Final Accessibility Guidelines for Outdoor Developed Areas. The Urban Bikeway Design Guide of the National Association of City Transportation Officials (NACTO) is an important reference for the latest techniques.2 The 2001 Contra Costa County Trail Design Resource Handbook supplements the HDM by providing guidance on when and how to exceed the HDM minimum standards for Class I bikeways. The cities of Lafayette and Walnut Creek do not have specific design standards for paved trails and defer to Caltrans standards. The Iron Horse Trail at South Broadway and Newell Avenue 2 Caltrans endorsed the NACTO Urban Bikeway Design Guide and the Urban Street Design Guide in April 2014. October 18, 2016Contra Costa County Board of Supervisors Official Minutes834 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | 4-1 4. Alignments Considered 4.1 Alignment Selection Criteria and Environmental Challenges Considered Alignment Selection Criteria The criteria used to guide the development of the preferred alignment were informed by the Contra Costa Countywide Bicycle and Pedestrian Plan’s evaluation criteria for prioritizing projects as well as input from the TAC, Stakeholder Group, and the community. The criteria include:  Range of Users: The Connector should attract and meet the needs of a broad array of distinct groups of users, including school children, students, seniors, the disabled, families, commuters, and recreationalists.  User Experience: The Connector should provide a low-stress, family-friendly experience that functions for the intended and likely user groups, and addresses potential conflicts between user groups: pedestrians, bicyclists, and persons with disabilities.  Neighborhood Compatibility: The Connector should strive to maintain neighborhood character and may provide traffic calming.  Public Support: The Connector should have public and local jurisdiction support.  Destinations: The Connector should strive to serve key existing and planned activity centers such as shopping areas, employment centers, transit centers, stations or stops, civic buildings, parks, schools, libraries, and other community facilities.  Feasibility: The options should meet basic tests of cost vs. benefit, with cost considerations including environmental impact, right-of-way acquisition, and construction cost, and benefits including the ability of the facility to accommodate a wide range of users.  Right-of-Way: The Connector should include minimal requirement to secure additional ROW and/or agreements from other parties to complete the trail improvements.  Environmental Issues: The Connector should have minimal potential to adversely impact geologic stability, storm drainage, biological or cultural resources, aesthetics, noise, water quality, or other factors typically addressed during the state or federal environmental review process. South California Boulevard, Walnut Creek Photo courtesy of John Cunningham Engineering Challenges In order to achieve a low-stress, family-friendly connection for a wide range of users, several challenge points in the Study Area were considered and addressed, such as:  Use of available ROW and functional allocation of space: There is little opportunity to acquire additional ROW in this highly-developed corridor. There are heavy, often fast traffic flows, and many complicated intersections and turn movements.  Transitions from Class I Bikeways to Class II or Class III facilities: Ideally, the most appropriate facility can be planned for any given situation, but transitions between paths and bike lanes or routes may create challenges for how bicyclists can safely cross the street, along with wayfinding/directional issues.  Connection through downtown Walnut Creek/the Broadway Plaza area: Downtown Walnut Creek is one of the premier retail and entertainment attractions in the county. It is walkable for pedestrians, but has no well-defined east-west route for bicyclists.  Crossings of and connections to busy roads: This will be critical to the safety and utility of the potential improvements.  I-680 undercrossings: Each of the identified alignments has a constrained undercrossing of I-680. Sidewalks are present, but are currently too narrow for a shared bicyclist and pedestrian facility.  Creek alignments: These alignments are challenging due to lack of public ROW, potential conflicts with adjacent land uses, resources, and flood control operations. Specific solutions to these challenges are described in Chapter Error! Reference source not found.. Proposed Preferred Alignment. A number of constraints, such as limited ROW and cost concerns, may warrant consideration of an interim phase before an ultimate alignment can be implemented. October 18, 2016Contra Costa County Board of Supervisors Official Minutes835 Final Report 4-2 | Alta Planning + Design The study strives to avoid significant adverse impacts to the environment Biological Challenges The study corridor is largely developed, which limits the likelihood for occurrence of sensitive biological resources. Based on the field reconnaissance, sensitive resources appear to be limited to regulated trees and the jurisdictional waters associated with Las Trampas and San Ramon Creeks. The potential for occurrence of special-status species along most of the Connector alignment is considered highly unlikely. The two exceptions to this are 1) the possible presence of a number of special-status species in the natural habitat along the creek corridors at bridge crossings, and 2) the possibility that nests of birds are in active use in trees along the trail alignment. Special-status species possibly associated with the aquatic and riparian habitat of the creek corridors could be addressed through conduct of preconstruction surveys by a qualified biologist, worker training and construction exclusion, and appropriate monitoring. Any active nests regulated under State Fish and Game Code and the federal Migratory Bird Treaty Act could be addressed through controls on timing of vegetation removal, preconstruction surveys by a qualified biologist, and appropriate avoidance until young birds have successfully fledged if an active nest has been located within the vicinity of improvements. The crossings of Las Trampas Creek at South California Boulevard and San Ramon Creek at Newell Avenue would require new bridge structures through regulated habitat. Based on the assumed alignment, the new bridge structures would require removal of mature native trees and affect the banks at both crossings. The extent of disturbance would depend on bridge design, including the need for any support footings, removal of existing vegetation, and other variables. Both streams are perennial and construction may require temporary dewatering of the active channel, again depending on design. Authorizations would be required by both the California Department of Fish and Wildlife (CDFW) and Regional Water Quality Control Board (RWQCB), and if disturbance below the ordinary high water mark is required (including temporary dewatering during construction) then authorization would also be required by the U.S. Army Corps of Engineers (USACE). Involvement from these agencies would focus on minimizing project-related impacts to areas in their various jurisdictions and potential mitigation efforts including creating, restoring, or enhancing wetlands to compensate for those affected. Given that jurisdictional waters would be affected (new bridges over Las Trampas and San Ramon Creeks in the long-term options) and agency authorizations would be required, this would be considered a significant impact of the project with a high level environmental constraint. The potential impacts of the project on tree resources will depend on final improvement designs. Based on a preliminary review, however, a considerable number of regulated trees could be removed. A survey of tree trunk location, size, and species would be necessary to accurately assess potential impacts on regulated tree resources. Tree loss would occur along some roadway segments and at the new bridge crossings of Las Trampas Creek on South California Boulevard and San Ramon Creek at Newell Avenue. Given the proximity of tree trunks and root systems to the existing roadway prism, careful construction practices would be critical to minimizing damage and decline of trees to be retained along the Connector alignment. Given that regulated trees would be lost and affected, this would be considered a significant impact of the project with a high level of environmental constraint. October 18, 2016Contra Costa County Board of Supervisors Official Minutes836 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | 4-3 4.2 Eliminated Route Alternatives This Study reviewed all the public roads that provide significant east-west connections between the two regional trails as well as portions of the Las Trampas Creek corridor that have maintenance roads or are in public ownership and connecting streets or other public corridors between the alternative routes that might be used to create a complete connection. This section describes routes that were initially considered, but were eliminated through the technical and public review process. These are shown on Figure 4-1. A more detailed analysis of the eliminated route alternatives is provided in the Existing Conditions Report. Connections to the Olympic Boulevard Route (orange): Fatal Flaws: Steep hills and environmental challenges Paulson Lane is a connection within the City of Walnut Creek from Olympic Boulevard southeast via Paulson Lane, a buffer strip in the I-680 ROW, a trail and bridge along and across Las Trampas Creek (discussed in more detail under the Las Trampas Creek Route below) and another buffer strip in I-680 ROW to Newell Avenue (alternative to the western part of Newell Avenue). Paulson Lane should be considered for further study or future connections. I-680 Off-Ramp / ROW is a connection within the City of Walnut Creek south along the I-680 off-ramp from Olympic Boulevard to Newell Avenue (uses same bridge across Las Trampas Creek). Alpine Road / Botelho Drive / S. California Boulevard is a connection within the City of Walnut Creek from Olympic Boulevard east of I-680 south on Alpine Road, east on Botelho Drive, and south on S. California Boulevard to Newell Avenue. Boulevard Way / Mt. Diablo Boulevard Route (blue): Fatal Flaws: Steep hills, poor sight distance, narrow streets, relatively circuitous route, challenge of navigating under the 24/680 interchange and ramps, and the heavy traffic on Mt Diablo Boulevard. Boulevard Way in unincorporated Contra Costa County runs from the Olympic Boulevard/Tice Valley Road intersection north and east to the City of Walnut Creek at Mt. Diablo Boulevard then following Mt. Diablo Boulevard east to the IHT. An alternative to using the north-south portion of Boulevard Way was also evaluated. Condit Road / Leland Drive / Meek Place / Sunset Loop /Kinney Drive is a connection from Olympic Boulevard north along Pleasant Hill Road, then east via Condit Road, Leland Drive, Meek Place, and Sunset Loop in the City of Lafayette, and Kinney Drive to Boulevard Way in unincorporated Contra Costa County. Las Trampas Creek Route (purple): Fatal Flaws: Indirect connections with the roadway network, limited right-of-way, and potential conflict with adjacent residences. Most of Las Trampas Creek is in private ownership and has residences abutting the creek. However, the portion of the creek from Bridge Road east to Olympic Boulevard in unincorporated Contra Costa County has creek access roads and easements owned by the Contra Costa Flood Control and Water Conservation District, and portions of the creek under and east of I-680 within the City of Walnut Creek are in public ownership by Caltrans. Potential routes to extend or connect to the Creek Route included:  Warren Road and Dewing Lane in unincorporated Contra Costa County from Boulevard Way to Olympic Boulevard (if a bridge is implemented), and;  Bridge Road in unincorporated Contra Costa County from Warren Road to Olympic Boulevard, would require construction of a new pedestrian bridge over the creek. Figure 4-1: Eliminated Route Alternatives October 18, 2016Contra Costa County Board of Supervisors Official Minutes837 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | 5-1 5. Proposed Preferred Alignment 5.1 Alignment Overview The preferred route shown in Figure 5-1 is based on the initial review process and identified community preference. Preferred Route: from the LMT along Olympic Boulevard to California Boulevard, south on California Boulevard to Newell Avenue; Newell Avenue east to the IHT. Strengths: Primary existing route for bicycle and walking trips, most direct route, most opportunity for low-stress facility improvement, and most popular alignment identified by community members and stakeholders. Olympic Boulevard is the main east-west arterial connecting downtown Walnut Creek to the Rossmoor community and to Lafayette. This is also the primary existing route for bicycle and pedestrian connections: it is the most direct route, has significant existing facilities, and the most opportunity for improvement toward the goal of a pathway facility separated from traffic – ideally with separate space for pedestrians and bicyclists. Starting at Reliez Station Road in the City of Lafayette, the route continues east along Olympic Boulevard through unincorporated Contra Costa County to the City of Walnut Creek west of I-680. The first portion of the route includes improved segments of pathways separated from the roadway west of Tice Valley Boulevard and a “sidepath” adjacent to the roadway extending from Tice Valley Boulevard to Olympic Boulevard at Newell Avenue. The eastern portion of Olympic Boulevard, starting with the I-680 interchange, has very heavy traffic and constrained width, as does California Boulevard and the portion of Newell Avenue east of California Boulevard. The western portion of Newell Avenue provides an alternative to the eastern portion of the preferred Connector alignment. This portion of Newell Avenue is a narrow, winding, tree-lined residential street. Vehicle turns into Newell Avenue from Olympic Boulevard are blocked to deter through vehicle traffic. There is very limited space for bicycle or pedestrian facility improvements, but Newell Avenue will inevitably continue to be an important bicycle and pedestrian connection, especially to the southern portion of the City of Walnut Creek. This is already a popular route for bicyclists and an important route to Parkmead Elementary School and the Dorris-Eaton School on the west side of I-680 and Las Lomas High School on the east. The eastern portion of Newell Avenue is a heavily –travelled 4 to 6 lane connector through office and commercial areas and serves the busy Kaiser Hospital and adjacent parking structures. 5.2 Chapter Organization Short and long-term alternatives for improvement of the Connector alignment are presented moving west to east. The route is divided into a series of 14 maps (see Figure 5-1) in order to show sufficient detail. The maps are grouped into 10 segments reflecting changes and similarities of conditions along the route. Maps are accompanied by a series of cross-sections and descriptions of potential short-term and long-term improvements. In some cases there are alternative approaches for how space can be secured to construct the Connector improvements. Figure 5-1: Preferred Route Alignment October 18, 2016Contra Costa County Board of Supervisors Official Minutes838 Final Report 5-2 | Alta Planning + Design 5.3 Preferred Alignment and Improvement Types 5.3.1 Preferred Alignment Table 5-1 summarizes the improvement concepts for the preferred alignment. This study provides further detail on the potential scope of improvements that could occur given the opportunities, constraints, prior and current plans and polices, and the expressed interests of the community. Table 5-1: Summary of Recommended Improvements Segment Jurisdiction Potential Improvement Related Plans, Efforts 1 Olympic Blvd.: Reliez Station Rd. to Pleasant Hill Rd. Lafayette Short Term: Convert existing bike lanes to buffered bike lanes by narrowing vehicle lanes; extend existing path on S. side; signing and marking improvements at crossing of Reliez Station Rd.; wayfinding improvements at Pleasant Hill Rd. intersection Long Term: None – there is already a separate trail Pending study by City of Lafayette. City of Lafayette is planning to implement a traffic signal at Reliez Station Rd and roundabout at Pleasant Hill Rd. 2.1 Olympic Blvd.: Pleasant Hill Rd. to Windtree Ct. Lafayette Short Term: Create buffered bike lanes as above Long Term: Widen existing path on north side to create 10 foot sidepath (requires retaining wall tapering up to 10 feet tall, and median narrowing with tree replacement) 2.2 Olympic Blvd.: Windtree Ct. to Newell Ct. Lafayette & CC County Short Term: Create buffered bike lanes Long Term: Widen existing path on north side to create 14 foot sidepath (requires narrowing median and lane shift to S. at east end; redesign of Newell Ct. intersection and connections 3 Olympic Blvd.: Newell Ct. to Boulevard Way/ Tice Valley Rd. CC County Short Term: Create buffered bike lanes; connect existing Class I path on S. side to Tice intersection; provide bike pockets and crossing improvements at intersection Long Term: Extend continuous path or sidewalks along N. side (requires approx. 4 foot lane shift to the south) 4 Olympic Blvd.: Boulevard Way/ Tice Valley Rd. to Newell Ave. CC County Short Term: Create continuous bike lanes; improve existing sidepath; improve crosswalks to Newell Ave.; improve right turn for bikes from EB Olympic Blvd. to SB Newell Ave. Long Term: Continue the sidepath approximately 100 feet to connect to Newell Ave. (may be included w/ Segment 5) 5 Olympic: Newell Ave. to I-680 CC County Short Term: Create bike lanes in constrained portions at turn pockets; buffered bike lanes on other portions Long Term: Expand the existing sidewalks fronting the Villa townhome complex to create a 10 to 12 foot wide sidepath by narrowing lanes and wide portions of medians, eliminating up to 8 curbside parking spaces out of 30. At one location it may be necessary to shift the south side curb 2 feet south to create needed space, involving tree removal. 6.1 Olympic Blvd.: I-680 to Alpine Road Walnut Creek Short Term: Create bike lanes on S. side; bike pockets on N side Long Term: Create a sidepath along the south side of Olympic from Paulson Ln. to Alpine Rd. by constructing retaining walls. Provide enhanced crossing improvements. City of Walnut Creek has submitted a grant application for improvements at I-680 undercrossing 6.2 Olympic Blvd.: Alpine Rd. to S. California Blvd. Walnut Creek Short Term: Convert existing bike lanes to buffered bike lanes by narrowing vehicle lanes Long Term: Add a bike path north of the existing sidewalk on the south side. Create space either by removing a vehicle lane or shifting the roadway 10 to 12 feet north in conjunction with future redevelopment of the properties on the north side SegmentJurisdictionPotential Improvement Related Plans, Efforts7 S. California Blvd.: Olympic Blvd. to Newell Ave. Walnut Creek Short Term: Add “sharrows” with green backing to designate lanes as shared with bikes Long Term: On first block convert existing wide sidewalk/plaza on E. side to separate bike path on curb side and sidewalk on inside with street tree, light, and utility space in between. On second block create sidepath by eliminating 2 parking spaces S. of Botelho and 3 to 4 parking spaces on W. side S. of creek and shifting lane W.s, extending curb, and installing bicycle/pedestrian bridge over creek 8.1 Newell Ave: S. California Blvd. to S. Main St. Walnut Creek Short Term: Add green backing to existing “sharrows” designating lanes as shared with bikes; create bike lanes from S. California Blvd. west on Newell Ave. to I-680 undercrossing Long Term: Create sidepath on N. side by narrowing lanes and extending north side curb; OR add a bike path to south of existing sidewalk (create space either by removing a vehicle lane OR narrowing lanes and acquiring 5 – 6 feet of ROW on the south side and shifting roadway south); OR create an all-new sidewalk and bike path in conjunction with future redevelopment of the properties on the north side City has concept plan for a mid-block crosswalk at Kaiser that might conflict with long-term options 8.2 Newell Ave: S. Main St. to Broadway and IHT Walnut Creek Short Term: Add green backing to existing “sharrows” designating lanes as shared with bikes Long Term: Add a bike path to south of existing sidewalk (create space either by removing a vehicle lane) OR create an all-new sidewalk and bike path by narrowing lanes and acquiring 5 – 6 feet of ROW beyond the existing sidewalk on north side; OR create an all-new sidewalk and bike path in conjunction with future redevelopment of the properties on the north. Install a bicycle/pedestrian bridge over creek; sidepath or sidewalk plus bike path continued to Broadway as part of mall redevelopment project; crossing improvements at Broadway intersection to connect to IHT Broadway Plaza redevelopment plan includes plan for shared use path along Newell Ave. City has concept plan for adding a lane on this portion – reflected in long-term concept. Sidepath shown is not as wide as improvement concept 9 Newell Ave.: west of I-680 CC County Wayfinding and marking of route County working with residents on traffic calming concepts 10 Southern connections to the Iron Horse Trail Walnut Creek Provide wayfinding signage to aid in connections to/from Olympic/Newell Connector October 18, 2016Contra Costa County Board of Supervisors Official Minutes839 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | 5-3 5.3.2 Design Concepts The Indianapolis Cultural Trail is an 8-mile, world-class urban bike and pedestrian path in downtown Indianapolis, Indiana. It was mentioned by public participants in the current study as a good example of a major trail facility. It seamlessly connects neighborhoods, cultural districts, and entertainment amenities while serving as the downtown hub for central Indiana’s vast greenway system. The Cultural Trail was made possible by a large public and private collaboration led by Central Indiana Community Foundation, the City of Indianapolis, and several not-for-profit organizations. Preferred Design Concept 1: Bike path or “cycle track” with separate sidewalk or pedestrian path One configuration of the preferred bicycle/pedestrian facility is illustrated in Figure 5-2. This would include a bike path or “cycle track,” ideally 10 to 12 feet wide depending on adjacent obstacles, and separated from motor vehicle lanes by a buffer such as a landscape or decorative pavement strip and/or curb, pylons, or low barrier. A barrier of railing height would not be desirable because bicyclists could hit it and fall into the vehicle lanes. The inner side, away from the curb, would be occupied by a sidewalk with 5 to 8 feet of clear space, depending on the setting and density of anticipated pedestrian traffic. The street trees, street lights, and utilities such as power poles, boxes, signals, and signal controller equipment that typically occupy the outer few feet of the sidewalk space would occupy a 3 to 5 foot zone between the sidewalk and the bike path. Note that this concept is not compatible with bus stops; additional space for the bus stop would need to be provided in the street outside the bike path, or the bus stop would need to be located on a portion of the route that had a shared use path as described under Design Concept 2. Design Concept 1 is recommended as a long-term improvement in portions of downtown Walnut Creek where there is sufficient space or the space could be created by future lane reduction or private property redevelopment. Indianapolis Cultural Trail Figure 5-2: Preferred Design Concept 1 – Bike path or “cycle track” with separate sidewalk (on left) Figure 5-3: Preferred Design Concept 1 – Bike path or “cycle track” with separate sidewalk (on right) October 18, 2016Contra Costa County Board of Supervisors Official Minutes840 Final Report 5-4 | Alta Planning + Design Preferred Design Concept 2: Shared use side path with bike lanes Where there is not enough room to create a bike path with separate sidewalk, or in some cases to provide on-street dedicated bicycle space, the preferred design concept is a side path. A sidepath is defined in this case as a 10 to 14 foot wide path shared by bicyclists and pedestrians. Typically it is located in the public right-of-way, and takes the place of a sidewalk on that side of the road. It may or may not qualify as a Caltrans Class I Bike Path, which must meet geometric standards defined in Section 1000 of the Caltrans Highway Design Manual. This could be due to lack of 5-foot separation from a roadway or a vertical treatment between the path and roadway, less than standard width, or other departure from Caltrans standards. Many portions of the existing preferred route have bike lanes – defined as a 5 foot or wider striped shoulder space which ideally will be marked and signed as a bike lane. These are preferred to shared use paths by many bicyclists, and the study recommends that they be preserved in conjunction with other improvements – ideally adding a 2 foot buffer between vehicle lanes and the bike lanes to create “buffered bike lanes.” In no case are existing bike lanes recommended to be removed to create space for a side path or bike path. Figure 5-4: Preferred Design Concept 2 – Shared use “sidepath” with bike lanes (on right) Special Considerations for Driveway Crossings Special design measures are needed at locations where a bike path/sidewalk or sidepath crosses a driveway to minimize conflict and ensure visibility and awareness. These challenges have been addressed on cycletracks and paths throughout the nation, as illustrated by the example below from Seattle. Driveway crossings are varied in their existing configuration. The following guidelines and the design concepts in Figure 5-5 are provided for use in addressing potential conflicts with vehicles at driveways during future more detailed stages of design.  If raised, maintain the height of the cycle track/bike path through the crossing, requiring automobiles to cross over.  Prohibit curbside parking 30 feet prior the crossing.  Use colored pavement markings, colored pavement and/or shared lane markings through the conflict area.  Place warning signage to identify the crossing Driveway crossings on Broadway Cycle Track, First Hill Streetcar, Seattle, WA Figure 5-5: Driveway Crossing Guidance October 18, 2016Contra Costa County Board of Supervisors Official Minutes841 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | 5-5 High Visibility Crosswalk Advance Stop Lines Community Wayfinding RRFB Crossbike Sidepath Type Treatment Buffered Bike Lane Green Bike Lanes Through Conflict Areas 5.3.3 Design Guidelines The conceptual plans on the following pages include a number of treatments which are described below in greater detail. High Visibility Crosswalks There are a number of different marked crosswalk types, including the high-visibility, continental-style as shown to the right. These types of crosswalks are more visible to drivers and are generally recommended at locations with high pedestrian activity, where slower pedestrians are expected (such as near schools), and where high numbers of pedestrian related collisions have occurred. In addition to using striping to increase visibility of crosswalks, there are a number of recommended textured crosswalks at key gateway areas. Advance Stop Lines Advance stop lines are a painted stripe in the roadway set back from the crosswalk, directing drivers to stop at least 4 feet before the crosswalk. On multi-lane roads advance stop lines increase pedestrian visibility for drivers in other travel lanes, especially important around schools, as students are harder to see than adults. Advance stop lines also discourage encroachment upon the crosswalk at a red light, leaving more free space for pedestrians to cross. Community Wayfinding A wayfinding system consists of comprehensive signing to guide roadway users to their destinations along preferred routes. The system can be supplemented with pavement markings that primarily benefit bicyclists. There are three general types of wayfinding signs: confirmation signs, turn signs, and decision signs. Confirmation signs indicate to bicyclists they are on a designated roadway. Turn signs indicate where a route turns from one street onto another. Decision signs mark the junction of two or more routes, inform roadway users of key destinations, and indicate the destination, distance, and direction. Rectangular Rapid Flashing Beacons Rectangular rapid flashing beacons (RRFB) are pedestrian actuated devices mounted adjacent to the roadway. The beacon lights are rectangular LED lights installed below a pedestrian crosswalk sign that flash in an alternating pattern when activated. The beacon is dark when not activated. Caltrans has received approval from the Federal Highway Administration (FHWA) for use of RRFBs on a blanket basis at uncontrolled pedestrian crosswalk locations in California including State highways and all local jurisdictions’ roadways. Bike Pocket A bike pocket is a bike lane between a through lane and a dedicated right turn lane that helps bicyclists traveling straight through an intersection position themselves correctly and minimize right-hook conflicts with vehicles. Crossbike A crossbike is a crossing treatment for bicyclists similar to a pedestrian crosswalk. It alerts motorists that there may be bicyclists crossing at this location, and encourages cyclists to cross in these predicable, marked locations. Side Paths A side path is a wide sidewalk or path, typically shared by bicyclists and pedestrians. It may or may not qualify as a Caltrans Class I Bike Path due to lack of 5-foot separation from a roadway or a vertical treatment between the path and roadway, less than standard width, or other departure from Caltrans standards. Special consideration should be made to minimize conflict and ensure visibility and awareness at intersections and driveways. Buffered Bike Lanes A buffered bike lane is a bike lane that is buffered by a striped “shy zone” between the bike lane and the moving vehicle lane. With the shy zone, the buffered lane offers a more comfortable riding environment for bicyclists who prefer not to ride adjacent to traffic. This design has a number of benefits including:  Provides greater shy distance between cars and bicyclists  Provides space for bicyclists to pass each other  Provides greater space for the bicycle travel lane without making the lane appear so wide that it may be mistaken for car use  Appeals to not just experienced bicyclists, but people who bicycle on occasion and those new to bicycling The recommended buffered bike lane design is the same design as a recently implemented Caltrans buffered bikeway on Sloat Boulevard in San Francisco, and is a modified version of the design guidance presented in the NACTO Urban Bikeway Design Guide. The key difference is the proposed design has an inner dashed stripe; this will permit vehicles to cross when necessary, for example to enter or exit driveways. Green Bike Lanes Through Conflict Areas Green bike lanes through conflict areas is the application of green coloring applied to pavement in conflict zones. Benefits of this treatment include:  Alerts roadway users to expect bicyclists  Assigns the right of way to bicyclists The FHWA (Federal Highway Administration) has provided blanket approval for green colored pavement and Caltrans has also approved this treatment. October 18, 2016Contra Costa County Board of Supervisors Official Minutes842 Final Report 5-6 | Alta Planning + Design Two-Stage Turn Boxes Two-stage turn boxes assist bicyclists with making left turns at multi-lane intersections. This treatment is typically applied on multi-lane streets with high traffic speeds and/or volumes. A two-stage turn box helps a bicyclist make an L-shaped left turn by crossing one leg of the intersection at a time. It provides a number of benefits including:  Improves bicyclist comfort  Provides formal waiting area for bicyclists making left turns outside of the crosswalk This treatment is not a Caltrans approved traffic control device, however the City of Walnut Creek can apply to Caltrans for approval to experiment. A bicyclist’s path of travel through a two-stage left turn box is illustrated in the panels at right. 1. Bicyclists and motorists travel through the intersection on a green signal. 2. Bicyclists turning left stop in the two-stage turn box and wait. 3. A red signal stops all users and the intersection clears of traffic. 4. Bicyclists are highly visible in the two-stage turn box and are positioned to travel through. 5. On the green signal, waiting bicyclists travel forward into the bikeway. 6. Motorists behind the box proceed when clear. Two Stage Turn Box Gateway Treatments This conceptual plan includes recommendations for a number of gateway treatments. Gateways communicate to drivers they are entering a community and often include physical and texture treatments such as markers and textured crosswalks. Example gateway treatments are presented below; however, specific recommendations for treatments along the Connector are not included as part of this Report. Stamped Asphalt Crosswalk Gateway Marker October 18, 2016Contra Costa County Board of Supervisors Official Minutes843 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | 5-7 5.4 Segment 1: Olympic Boulevard, Lafayette Moraga Trail to Pleasant Hill Road Existing Conditions:  Reliez Station Road Intersection: This is a stop-controlled T-intersection for motorists, and trail users on the LMT have a stop sign before they exit the trail. The primary vehicle movements are turning to and from Reliez Station Road, which creates conflicts for bicyclists, especially for bicyclists transitioning to and from the existing bike lanes. Northbound motorists turning east onto Olympic Boulevard and westbound motorists turning south onto Reliez Station Road often don’t look to the west for bicyclists or pedestrians coming off of the trail.  Existing Class I LMT enters the Olympic Boulevard/Reliez Station Road intersection from the west, transitioning to bike lanes along Olympic Boulevard or a Class I path through an East Bay Regional Park District open space corridor (immediately adjacent to Las Trampas Creek) and past two parking lots and one parking lot driveway that serve users of the LMT.  An approximately 5 foot wide asphalt walkway exists on the south side of the road, but it gradually transitions to an informal path to the east. Pleasant Hill Road Intersection: Crosswalks are present at all approaches to the stop-controlled Pleasant Hill Road intersection, including across the channelized right-turn lanes on the southbound and westbound approaches. Short-Term Improvement Concept: Provide crossing improvements at Reliez Station Road, add buffered bike lanes, improve and extend existing walkway on south side of Olympic Boulevard, and provide improved route wayfinding.  The existing conventional bike lanes can be converted to buffered bike lanes by narrowing the existing vehicle lanes and potentially shifting the center stripe. In at least one location the existing pavement is up to 2 feet narrower than the cross-section shown. This would necessitate widening on the north side, which could conflict with the roots of a non-native black acacia and a medium-sized live oak.  Reliez Station Road Intersection: Crossing signing and striping improvements will help reduce the conflict for bicyclists transitioning between the LMT and the existing bike lanes. These include ‘trail crossing’ signage, enhanced crossbike markings, and advance stop bars for motorists (Figure 5-7a). Relocating an existing asphalt curb will facilitate a smoother trail-to-road connection.  Pleasant Hill Road Intersection: o Install additional wayfinding signs. o Implement single-lane roundabout, studied in the 2015 Olympic Boulevard and Reliez Station Road Corridor Traffic Study, with consideration for bicyclist merge conflicts and reduced pedestrian crossing distances. Tree Impact: Potential impact on roots of 2 trees due to widening. Figure 5-6: Olympic Boulevard Station 7+50 (facing east) October 18, 2016Contra Costa County Board of Supervisors Official Minutes844 Final Report 5-8 | Alta Planning + Design Figure 5-7: Segment 1 – Olympic Boulevard, Lafayette Moraga Trail to Pleasant Hill Road October 18, 2016Contra Costa County Board of Supervisors Official Minutes845 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | 5-9 5.5 Segment 2: Olympic Boulevard, Pleasant Hill Road to Newell Court 5.5.1 Segment 2.1: Olympic Boulevard, Pleasant Hill Road to Windtree Court Existing Conditions:  The western portion of this segment has a landscaped median 4 feet wide at the turn lane and 14 to 15 feet wide with street trees to the east, followed by a 14 to 15 foot painted median, which transitions to turn pockets at Windtree Court.  There are steep cut slopes on both sides of the road, starting at approximately Sta. 17+00 and extending to 19+00 on the north side. A short retaining wall separates an existing 4 foot path from the rocky slope on the north side. Short-Term Improvement Concept: Provide buffered bike lanes.  Buffered bike lanes can be created by narrowing the existing vehicle lanes and painted medians. Long-Term Improvement Concept: Widen and improve the existing path on the north side as a shared use path while retaining the buffered bike lanes.  A separated sidepath 10 feet wide with a 3 foot buffer could be created by reducing the width of the median to 10 feet, replacing existing trees, and constructing a taller retaining wall on the north side – tapering up to approximately 10 feet high.  Fire hydrants, signs, utility poles, mature oaks, and other trees would intrude into the pathway space, reducing clear width to as little as 8 feet in some locations. Tree Impact (Long-Term Concept): No trees removed. Some leaning tree limbs and vegetation would be trimmed along the sidepath. Figure 5-8: Olympic Boulevard Stations 16+50, 17+50, and 21+50 (all facing east) October 18, 2016Contra Costa County Board of Supervisors Official Minutes846 Final Report 5-10 | Alta Planning + Design Figure 5-9: Segment 2.1- Olympic Boulevard, Pleasant Hill Road to Windtree Court October 18, 2016Contra Costa County Board of Supervisors Official Minutes847 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | 5-11 5.5.2 Segment 2.2: Olympic Boulevard, Windtree Court to Newell Court Existing Conditions:  A 4 to 6 foot wide pedestrian path exists on north side, separated from bike lane by an asphalt curb. The space between the curb and the adjacent property line is as wide as 12 feet at the west end, although hedges and other private improvements intrude into it.  The roadway includes 5 to 8 foot wide bike lanes, and the existing striped median is 14.5 to 15 feet wide.  Beyond Sta. 29+00, two properties extend out further and narrow the available right-of-way, and native trees further reduce space that would otherwise be available for a path – which narrows to 4 feet at this point (see section Sta. 28+80).  Near the intersection with Newell Court, the space between the curb and fence/ROW line is approximately 6 feet and the median narrows to approximately 5 feet at the intersection. A path on the south side of Olympic Boulevard connects with a crosswalk at the Newell Court signalized intersection. The median is 5 feet wide, and the distance beyond the northern curb and property line is only approximately 6 feet. Short-Term Improvement Concept: Provide buffered bike lanes.  Buffered bike lanes can be created by narrowing the vehicle lanes and median. Long-Term Improvement Concept: Widen and improve the existing path on the north side as a shared use path.  A separated sidepath 10 feet wide could be created by reducing the median to 5 feet and shifting the north side lane approximately 10 feet south between Sta. 26+80 and 28+80.  West of Sta. 27+00 there are turn pockets for Windtree Court that would prevent narrowing the median more than approximately a foot, but the separated sidepath could be created using the 12 foot wide frontage and an additional 1 or 2 feet from median and lane.  East of the second property that intrudes into the right-of-way alignment, the curb and path are set back and there is a tapering space extending approximately 150 feet that could accommodate the sidepath.  The space to continue the separate path and the buffered bike lanes can be created by shifting the lanes south approximately 8 feet, which would require realignment on the east side of the intersection to transition back to the current alignment. This would require realignment of the existing Class I path that connects to the southeast corner of the intersection, including relocation of the signals and controller box.  Hedges, vines, and trees growing along the north edge of the existing path would reduce the clear space to as little as 10 feet – particularly at a mature oak at approximately Sta. 32+50.  The sidepath would end at the east side of the intersection where it would connect south to the existing Class I path that continues east. Tree Impact (Long-Term Concept): No trees removed – minor trimming. Figure 5-10: Olympic Boulevard Station 28+80 (facing east) October 18, 2016Contra Costa County Board of Supervisors Official Minutes848 Final Report 5-12 | Alta Planning + Design Figure 5-11: Segment 2.2 – Olympic Boulevard, Windtree Court to Newell Court Inset A: Olympic Blvd / Newell Ct Intersection Detail October 18, 2016Contra Costa County Board of Supervisors Official Minutes849 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | 5-13 5.6 Segment 3: Olympic Boulevard, Newell Court to Tice Valley Boulevard/ Boulevard Way Existing Conditions:  Olympic Boulevard between Newell Court and Tice Valley Boulevard/Boulevard Way is a two lane roadway that includes bike lanes. On-street parking is not allowed.  A 10 foot wide paved Class I path exists on the south side. It has a wood post and rail barrier fence and 11 foot wide mulched and planted shoulders on either side.  A sidewalk exists on the north side at the east end of the segment, and a short segment of sidewalk exists in the center. Short-Term Improvement Concept: Create buffered bike lanes, connect the existing Class I path to Boulevard Way/Tice Valley Road intersection, and provide intersection crossing improvements.  An improved pedestrian crossing signal at Bridgefield Road would facilitate connections from residences on the north side to the Class I path on the south side and the adjacent bus stop.  Buffered bike lanes can be created by narrowing vehicle lanes and providing green conflict zone markings and a striped bike pocket at the intersection. Long-Term Improvement Concept: Provide a continuous pedestrian sidewalk or path at least 4 feet wide on the north side.  There are space constraints for creation of a continuous path. From near Newell Court to approximately Sta. 38+00, there are many mature trees including native oaks as well as vines and street signs occupying the approximately 4 foot wide space between the curb and the fence.  The existing Class I path on the south side can be connected to the intersection by extending the path past the gas station at the corner by widening the sidewalk and reducing the right lane width.  Removal of the existing pork chop islands and addition of high visibility crosswalks are recommended to connect the path to the north and east where an existing sidepath continues. To create the additional space for the sidewalk without removing all the trees, the north side curb and the roadway could be shifted approximately 2 feet to the south, encroaching into the existing 10 foot space between the roadway and the Class I on the south side. This may require relocation of the existing split trail fence. Tree Impact (Long-Term Concept): No trees removed – minor trimming. Figure 5-12: Olympic Boulevard Stations 46+00 and 51+50 (facing east) October 18, 2016Contra Costa County Board of Supervisors Official Minutes850 Final Report 5-14 | Alta Planning + Design Figure 5-13: Segment 3 – Olympic Boulevard, Newell Court to Tice Valley Boulevard Inset A: Olympic Boulevard / Tice Valley Boulevard Intersection Detail October 18, 2016Contra Costa County Board of Supervisors Official Minutes851 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | 5-15 5.7 Segment 4: Olympic Boulevard, Boulevard Way/Tice Valley Boulevard Intersection to Newell Avenue Existing Conditions:  An existing paved path extends along the north side in a 12 to 14 foot wide space, mostly bordered by fences that separate Olympic Boulevard from the adjacent parallel Cottage Lane, which provides access to several residences along two disconnected segments to the east and west. In between are some residences that take direct access from Olympic Boulevard.  Parking is allowed along the south side where commercial buildings and a series of single and multi-family residences take access directly off Olympic Boulevard. Removing this parking is not seen to be a viable alternative. Short-Term Improvement Concept: Provide bike lanes and an improved sidepath on the north side.  An improved separated path could be created by providing 10 feet of pavement with a 3 foot planting strip at the curb. Mature trees and other obstructions would narrow the path by as much as 2 feet at some points. There is not sufficient continuous space to provide a Caltrans-compliant Class I path, which requires 5 feet of separation from the roadway.  Space for bike lanes could be created by narrowing the existing lanes, but even if the existing 5 foot wide medians were narrowed there is not enough space to create buffered bike lanes.  The existing narrow drainage opening – where the right turn from EB Olympic Boulevard to SB Newell Avenue has been blocked off – should be widened to accommodate bike right turns or a connecting path could be constructed across the corner. Long-Term Improvement Concept: Extend the sidepath to Newell Avenue intersection.  The improved pathway could be continued to Newell Avenue (the current pathway ends west of the Villa condominiums) by utilizing some of the space from a very wide bus pullout and a portion of landscaped street frontage near the intersection.  High visibility crosswalks are recommended across Olympic Boulevard at this point to facilitate connections to Newell Avenue. Tree Impact (Long-Term Concept): No trees removed. There is one mature oak on the north side near Sta. 64+00 that would reduce the clear path space to approximately 8 feet, and two ornamental trees near Sta. 81+50 that would reduce the clear space to 9 feet. Figure 5-14: Olympic Boulevard Station 66+80 (facing east) Figure 5-15: Olympic Boulevard/Newell Avenue Intersection Detail October 18, 2016Contra Costa County Board of Supervisors Official Minutes852 Final Report 5-16 | Alta Planning + Design Figure 5-16: Segment 4 – Olympic Boulevard, Boulevard Way/Tice Valley Boulevard Intersection to Newell Avenue October 18, 2016Contra Costa County Board of Supervisors Official Minutes853 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | 5-17 5.8 Segment 5: Olympic Boulevard, Newell Avenue to S.B. I-680 On/Off Ramps Existing Conditions:  A seven foot sidewalk, or a 5 foot sidewalk with 2 foot planting strip, exists on the north side of Olympic fronting the Villa condominium complex along with curbside parking for residents and visitors.  There are raised paved medians as wide as 16.5 feet and as narrow as 5 feet. There are no existing bike lanes. There is no sidewalk on the south side, or any space for one due to the presence of trees within the approximate 4 foot space between the curb and residential backyard fences. Short-Term Improvement Concept: Create bike lanes with buffered bike lanes provided where space allows.  Bike lanes could be created on portions with wide medians by restriping the existing lanes (see Sta. 85+00). At the two turn pocket areas and on the eastern portion where the median is narrow bike lanes could be created by restriping the existing lanes, but they would be a minimal 4 feet (see Sta. 96+50).  At the eastern end at the bridge over Las Trampas Creek the buffered bike lanes can be created by restriping the existing lanes (see Sta. 101+00). Long-Term Improvement Concept: Create a 10 foot wide sidepath on the north side with a 2 foot buffer between the bike lane and parked cars.  Implementation would require that all lanes are narrowed to 11 feet, the medians shifted one foot south, the wide medians narrowed to 10 feet, and the 5 foot medians narrowed to 3 feet. o To minimize impacts to homes on the east side of the corridor, a wall or other physical barrier should be considered, although this may not be consistent with existing vegetation and aesthetics.  In order to minimize loss of parking, there would be a 4 foot off-set between the lane alignment at the left turn pockets and the alignment beyond them, with a suitable transition between alignments (see Figure 5-19).  7 or 8 of the current 30 curbside parking spaces would be lost.  In the vicinity of cross-section at Sta. 96+50 the ROW and roadway narrows. Creating space for a 10 foot wide sidepath would require shifting the south side curb approximately 2 feet into the approximately 4 foot wide space between the curb and the fence. This could potentially remove or impact up to 6 mature trees, including 4 native oaks. Tree Impact (Long-Term Concept): Potential removal of or impact on up to 6 mature trees, including 4 medium-sized native oaks. Figure 5-17: Olympic Boulevard Stations 85+00 and 88+00 (facing east) October 18, 2016Contra Costa County Board of Supervisors Official Minutes854 Final Report 5-18 | Alta Planning + Design Figure 5-18: Olympic Boulevard Stations 96+50, 98+50, and 101+00 (facing east) October 18, 2016Contra Costa County Board of Supervisors Official Minutes855 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | 5-19 Figure 5-19: Segment 5- Olympic Boulevard, Newell Avenue to SB I-680 RampsOctober 18, 2016Contra Costa County Board of Supervisors Official Minutes856 Final Report 5-20 | Alta Planning + Design 5.9 Segment 6: Olympic Boulevard, S.B. I-680 On/Off Ramps to S. California Boulevard 5.9.1 Segment 6.1: Olympic Boulevard, S.B. I-680 On/Off Ramps to Alpine Road Existing Conditions:  This segment has very heavy traffic, especially at commute and shopping/after hours times with vehicles accessing the I-680 on and off-ramps.  The City of Walnut Creek has developed a grant application to improve the undercrossing by widening the sidewalk on the south side to 10 feet by building a retaining wall into the existing embankment and adding lighting. Short-Term Improvement Concept: Provide bike lane on south side and bike pocket on north side.  Narrowing the lanes would provide enough space to stripe bike lanes, but due to the heavy right turn traffic to the I-680 on-ramps on the north side it would be safer to create a “bike pocket” – a five foot wide through bike lane between the right turn lanes and the through lane.  Crosswalk and/or bike lane striping improvements would be needed at the Paulson Lane on- and off-ramps and at Alpine Road to support the bike lanes and bike pocket. Long-Term Improvement Concept: Create a Class I path or sidepath at least 10 feet wide on the south side of Olympic Boulevard.  The proposed sidepath on the north side of Olympic Boulevard through Segment 5 could connect across Olympic via an improved crosswalk west of the intersection at Paulson Lane and the north side ramps to/from I-680.  With the extension of the existing retaining wall and a slight lane shift, a Class I path could be extended along the south side of Olympic Boulevard adjacent to Paulson Lane to connect to the path proposed on the south side of the underpass by City of Walnut Creek. Signs and devices to encourage bicyclists to stop before crossing the ramp, especially when eastbound, would help make the crossing safer.  The current City of Walnut Creek concept for the path under I-680 shows a 10 foot width. A 12 foot width, created with a slightly higher retaining wall, is recommended to provide additional space for this important connection.  Beyond I-680 (see Sta. 110+50), the path could be continued on the south side to Alpine Road by constructing a taller retaining wall within the ROW of the first office building on the south side. This would allow the existing 6’ sidewalk to be widened to 10 feet. This appears to be feasible within the available ROW.  Crossing Alpine Road with the path at this point would be an engineering challenge due to the steep slope of the side street. Tree Impact (Long-Term Concept): Creating the sidepath at Sta. 110+50 by constructing a taller wall 4 feet further back will require removal/replacement of up to 3 mature ornamental trees. Figure 5-20: Olympic Boulevard Stations 107+00 and 110+50 (facing east) October 18, 2016Contra Costa County Board of Supervisors Official Minutes857 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | 5-21 Figure 5-21: Segment 6.1 – Olympic Boulevard, S.B. I-680 On/Off Ramps to Alpine Road October 18, 2016Contra Costa County Board of Supervisors Official Minutes858 Final Report 5-22 | Alta Planning + Design 5.9.2 Segment 6.2: Olympic Boulevard, Alpine Road to S. California Boulevard Existing Conditions:  Bike lanes exist on both sides of the roadway between Alpine Road and S. California Street. Office structures are immediately adjacent to the back of sidewalk on the south central portion; the remainder is fronted by commercial parking lots. Short-Term Improvement Concept: Provide buffered bike lanes.  Conventional bike lanes can be widened into buffered bike lanes if vehicle lanes are narrowed to 11 feet. Long-Term Improvement Concept: Create a cycle track/bike path on the south side. The 6 foot sidewalk/pedestrian space on the south would be retained adjacent to the property line and a cycle track or bike path would be created, requiring 10 to 12 feet on the curb side with a street tree, light, and utility zone between the two. The existing trees, lights, and utilities could potentially be left in place. There are 2 scenarios under which the additional space needed for the Cycle Track/Bike Path Alternative could be created: 1) Future Redevelopment: Create the required space on the north side in conjunction with future redevelopment of the shopping center and office parking areas on the north side. The path would be created on the south side, incorporating the existing 6 foot sidewalk. The existing roadway configuration would be shifted to the north. 2) Lane removal: Create the required space by removing one vehicular lane. Recognizing that this would have a significant impact on traffic in this very heavily-used corridor, this alternative would be a strong statement in support of bicycle and pedestrian access as major transportation alternatives. Other cities (San Francisco, Oakland) have made this tough choice and demonstrated that the increased bicycle access helps offset the reduced motor vehicle traffic capacity. Tree Impact (Long-Term Concept): The lane removal alternative could potentially be implemented without tree removal. The redevelopment alternative could potentially involve removal and replacement of all the trees on the north side – approximately 15 relatively small ornamental street trees – and 3 large pines in the median. Figure 5-22: Olympic Boulevard Station 115+50 (facing east) October 18, 2016Contra Costa County Board of Supervisors Official Minutes859 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | 5-23 Figure 5-23: Segment 6.2- Olympic Boulevard, Alpine Road to S California Boulevard Inset A: Olympic Boulevard / S. California Boulevard Intersection Detail October 18, 2016Contra Costa County Board of Supervisors Official Minutes860 Final Report 5-24 | Alta Planning + Design 5.10 Segment 7: S. California Boulevard, Olympic Boulevard south to Newell Avenue Existing Conditions:  This segment has narrow lanes and median. There is no curbside parking up to Botelho Drive; thereafter there is limited curbside parking. There is insufficient space to construct bike lanes. Short-Term Improvement Concept: Add sharrows with green backing. There is insufficient space to construct bike lanes.  The existing lanes are narrow and the medians are approximately 4 feet wide. Even if the median was reduced to a barrier, there would not be enough space gained to create the 10 feet needed for bike lanes.  In theory the curbs could be moved back on one or both sides and the sidewalk narrowed, but this would be more expensive and disruptive than the conceptual long-term solution. Long-Term Improvement Concept: Create a cycle track or bike path on the east side by utilizing a portion of the wide sidewalk space.  Although there is 20 feet of space from the curb to the structures on the east side of California Boulevard in the portion from Olympic Boulevard to Botelho Drive, only approximately 10 feet from the face of curb is in the public ROW; only this portion should be used for bicycle space.  Currently the curbside 4-5 feet is occupied by trees, plantings, street lights, and utilities such as signal controller boxes, conflicting with space for bicyclists.  The conceptual solution is to move the tree, light, and equipment zone between the bike path and the pedestrian space.  The conceptual solution for the bus shelter located in the bike space near Botelho Drive is to relocate the shelter to the south side of Botelho Drive where the path will be a shared use facility, rather than separate bike and pedestrian space.  Warning signs and buffers would be needed at building exits (which occur only at the north and south corners) and the garage driveway crossing and pedestrian entrance.  Improved crosswalks are recommended at the Olympic Boulevard/ S. California Boulevard intersection to connect to the proposed path on the southwest corner.  The sidepath can be created south of Botelho Drive by eliminating two on-street parking spaces and extending the curb line out.  A bicycle/pedestrian bridge (presumably prefab) would be needed at Las Trampas Creek, approximately 130 feet long; requiring the removal of at least one tree – a native live oak. Access to the bridge would require a small encroachment onto the adjacent private parcels and the bridge would require the permission of the Contra Costa County Water Agency.  The sidepath could be continued south by widening the existing 10 foot wide sidewalk fronting Trader Joe’s to 16 feet by eliminating up to 4 curbside spaces on the west side of the street and shifting/retaining the 7 curbside spaces on the east side. This would require moving or replacing street trees, street furniture, and utilities. Tree Impact (Long-Term Concept): 7 medium-sized street trees would be removed and replaced in the reorganized sidewalk space between Olympic Boulevard and Botelho Drive. One medium sized native oak would be removed on the south side of the proposed bridge over Las Trampas Creek. Figure 5-24: California Boulevard Stations 2+00 and 9+00 (facing north) October 18, 2016Contra Costa County Board of Supervisors Official Minutes861 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | 5-25 Figure 5-25: California Boulevard Station 11+00 (facing north) October 18, 2016Contra Costa County Board of Supervisors Official Minutes862 Final Report 5-26 | Alta Planning + Design Figure 5-26: Segment 7 – South California Boulevard, Olympic Boulevard to Newell Avenue October 18, 2016Contra Costa County Board of Supervisors Official Minutes863 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | 5-27 5.11 Segment 8: Newell Avenue, S. California Boulevard to Broadway 5.11.1 Segment 8.1: Newell Avenue, S. California Boulevard to Main Street Existing Conditions:  The sidewalk along the north side is 8 feet wide, but street lights, street trees with gates, power poles, and projecting planters reduce clear path to as little as 4 feet.  The mixed residential and commercial project at 1500 Newell Avenue, currently under construction at the northwest corner of Newell Avenue and Main Street, will have a 10 foot wide sidewalk along Newell Avenue.  Kaiser Hospital and its’ associated parking structure are located on the south side, where there is an 8 foot or wider sidewalk, a bus stop with pullout, and a landscaped frontage with large mature pines and an oak. Short-Term Improvement Concept: There is insufficient space to construct bike lanes. Sharrows are already in place (not shown). Even if the lanes were narrowed to 11 feet, and the median reduced to a barrier, there would not be enough space gained to create the 10 feet needed for bike lanes. Add sharrows with green backing. Long-Term Improvement Concept: Construct a sidepath or add a bike path or “cycle track” adjacent to the sidewalk on the north side. A sidepath with a shared bicycle/pedestrian space of a net 9 to 10 feet is not necessarily adequate to accommodate the significant use anticipated on this segment, which joins the Newell Avenue west segment and the California Boulevard segment. Consistent with the vision for the Connector, a concept for the more desirable separate facilities is presented:  Sidepath Alternative: Six feet could be added to the existing 8 foot sidewalk on the north side by narrowing the lanes to 11 feet and relocating and narrowing the adjacent 4 foot median to 3 feet. The street trees, street lights, and utilities would need to be relocated to near the new curb to provide space for the shared use path.  Cycle Track/Bike Path Alternative: The 8 foot sidewalk/pedestrian space on the north would be retained adjacent to the property line, and a cycle track or bike path would be created, requiring 10 to 12 feet on the curb side with a street tree, light, and utility zone between the two. The existing trees, lights, and utilities could potentially be left in place. This alternative would require some reconstruction of the new frontage of 1500 Newell Avenue, but only in the public ROW. There are 3 scenarios under which the additional space needed for the Cycle Track/Bike Path Alternative could be created: 1) Redevelopment Alternative: Wait for the properties on the north side to be redeveloped, affording the opportunity to provide more space and build the path (as is occurring to the east with Broadway Plaza). The Newell Promenade shopping center is an older facility and economics could warrant its’ reconstruction over a medium-term horizon, but Trader Joe’s is a high-performing use that is not likely to be redeveloped, and the Village at 1500 Newell Avenue is currently being reconstructed, and while additional sidewalk space is being provided, a Class I path facility was not envisioned. 2) Additional ROW Alternative: Acquire (presumably by willing-seller negotiation) approximately 5 feet of right-of-way along the frontage of the gas station and Kaiser Hospital, and shift the lanes to the south to provide room for the trail facility on the north. This would involve: a. relocating the canopy over the gas pumps b. demolishing and reconstructing part of the Kaiser landscape areas and planters; sidewalks and pedestrian plazas with associated lighting and amenities and a bus stop; c. removing a heritage-size pine tree 3) Lane Removal Alternative: Remove one of the vehicle lanes on Newell Avenue to provide space for the trail. This would have a significant impact on a major connector that already experiences level of service F. This alternative would be a strong statement in support of bicycle and pedestrian access as major transportation alternatives. Other cities (San Francisco, Oakland) have made this tough choice, and demonstrated that the increased bicycle access helps offset the reduced motor vehicle traffic capacity.  There is a current City proposal to construct a mid-block crosswalk with a curb extension (see Figure 5-28) to accommodate Kaiser employees and visitors. Although this would be a desirable accommodation for bicyclist and pedestrian connectivity, it would also have to be reconstructed if the street shift and/or trail construction occurred. Tree Impact (Long-Term Concept): If the sidepath was created by lane narrowing, or the cycle track/bike path was created in conjunction with redevelopment of the properties to the north, 5 street trees (small and in poor condition) would need to be removed and replaced. If additional space was created by removing a lane, there would be no tree impact. If the space was created by acquiring frontage to the south, one heritage-sized Italian stone pine, three mature street trees, and one small street tree would need to be removed and replaced. Figure 5-27: Newell Avenue Station 2+50 (facing east) October 18, 2016Contra Costa County Board of Supervisors Official Minutes864 Final Report 5-28 | Alta Planning + Design Figure 5-28: Segment 8.1- Newell Ave, S California Blvd to Capwell St Inset A: S. California Blvd / Newell Ave Intersection Detail October 18, 2016Contra Costa County Board of Supervisors Official Minutes865 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | 5-29 5.11.2 Segment 8.2: Newell Avenue, Main Street to Broadway and the IHT Existing Conditions:  The existing lanes and median in this segment are already relatively narrow. There is a 6 foot wide raised median along the left turn pocket from WB Newell Avenue to SB Main Street. A maximum of approximately 3 feet could be gained by narrowing the median. There is not sufficient space to add bike lanes. Short-Term Improvement Concept: None. There is insufficient space to construct bike lanes and sharrows are already present.  Even if the lanes were narrowed to 11 feet and the median reduced to a barrier, there would not be enough space to create the 10 feet needed for bike lanes. Long-Term Improvement Concept: Construct a sidepath or add a bike path or “cycle track” adjacent to the sidewalk on the north side. A sidepath with a shared bicycle/pedestrian space of a net 9 to 10 feet is not really adequate to accommodate the use anticipated on this segment. Consistent with the vision for the Connector, a concept for the more desirable separate facilities is presented:  Sidepath Alternative: 4 feet could be added to the existing 10 foot sidewalk on the north side by narrowing travel lanes to 11 feet and relocating/narrowing the adjacent 6.5 foot median to 4.5 feet. The trees, street lights, and utilities would need to be relocated to near the new curb to provide space for the path. A bike/pedestrian bridge (presumably prefab) would be needed at San Ramon Creek, (about 130 feet long) requiring the removal of at least two trees. Bridge access would require a small encroachment onto adjacent private parcels and the bridge would require permission of the Contra Costa County Water Agency.  Cycle Track/Bike Path Alternative: The 8 foot sidewalk on the would be retained adjacent to the property line, and a cycle track or bike path would be created, requiring 10 to 12 feet at curb side, with a tree, light, and utility zone between the two. The existing trees, lights, and utilities could potentially be left in place. This would require some reconstruction of the new frontage of 1500 Newell, but only in the public ROW. There are 3 scenarios under which the additional space needed could be created: 1) Redevelopment Alternative: The Broadway Plaza property is currently being redeveloped, and a Class I path is part of the proposal. If the Chase Bank Building at 1390 Main Street is also redeveloped opportunity may be presented to complete the cycle track/bike path connection. 2) Additional ROW Alternative: Acquire (presumably by negotiation) approximately 5 feet of right-of-way at the back of sidewalk along the frontage of the Chase Bank building to provide room for the trail facility on the north, utilizing the existing 10 foot wide sidewalk on the north side. 3) Lane Removal Alternative: Remove one of the vehicle lanes on Newell Avenue to provide space for the path. This would have an impact on a major connector that already experiences level of service F (the City is currently planning to add a lane in conjunction with the Broadway Plaza redevelopment project, as shown in the section for Sta. 16+50). This alternative would be a strong statement in support of bicycle and pedestrian access as major transportation alternatives. Other cities (San Francisco, Oakland) have made this tough choice and demonstrated that increased bicycle access helps offset the reduced motor vehicle capacity.  The sidepath east of the creek anticipated to be constructed as part of the Broadway Plaza redevelopment project. If the sidewalk with cycle track/bike path alternative is pursued, the Broadway Plaza plans would need to be amended to reflect this as the improvements would extend approximately 7 additional feet into the property.  Crosswalks and ramps on north and west sides of intersection would be improved to accommodate the pathway connections to the north and south IHT segments. Tree Impact (Long-Term Concept): Unless the path was created in conjunction with lane removal, 5 street trees (small and in poor condition) would need to be removed and replaced. Up to 7 mature ornamental trees near the back of the sidewalk might have to be removed and replaced. Figure 5-29: Newell Avenue Stations 9+50 and 16+50 (facing east) October 18, 2016Contra Costa County Board of Supervisors Official Minutes866 Final Report 5-30 | Alta Planning + Design Figure 5-30: Segment 8.2- Newell Avenue, Capwell Street to the Iron Horse Trail Inset A: Newell Ave / Broadway Intersection Detail October 18, 2016Contra Costa County Board of Supervisors Official Minutes867 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | 5-31 5.12 Segment 9: Newell Ave West of I-680 West of I-680, Newell Avenue is a winding, two-lane roadway with a ROW width of 50 feet through a residential neighborhood. The pavement width is approximately 25 feet. Newell Avenue provides access to Parkmead Elementary School as well as three other schools. Relatively low vehicle volume and speed makes this portion of Newell Avenue more comfortable for bicyclists and pedestrians than other busier roads. Newell Avenue is a popular route with weekend bicyclists, many of whom are headed to the IHT or other routes south to Mt. Diablo, and it is recommended that this route is designated as an option for reaching the IHT. It would be the most low-stress, family-friendly option except that it leads to the eastern portion of Newell Avenue, which won’t be a low-stress route until the long term improvements are implemented. In the interim, Lilac Drive and the other existing connections to the south, described under Segment 10, are the best connections to the IHT. Improvements at the west and east ends of the segment are covered under Segments 4 and 8.1. Significant physical improvements to better accommodate pedestrians and bicyclists are not feasible or necessary in this setting. The existing narrow sidewalks are blocked in many locations by landscaping or resident-installed features and, though reportedly prohibited, parked cars often block the path. Coordination with individual property owners to correct these conditions is recommended. Short-Term Improvement Concept: Provide wayfinding signage and maps to clarify for bicyclists on Olympic Boulevard and Newell Avenue/downtown Walnut Creek that Newell Avenue west is a connecting route and that Lilac Drive, Lancaster Road and other routes to the south are optional connections to the IHT. Long-Term Improvement Concept: Provide wayfinding signage and maps to designate that Newell Avenue west is an option to the primary connector route, and that it merges back into the main route at California Boulevard. 5.13 Segment 10: Southern Connections to IHT Many bicyclists currently use Olympic Boulevard, Newell Avenue, Lilac Drive, Lancaster Road, Castle Hill Road, Danville Boulevard, and other roadways to connect south to the IHT and bicycling destinations in the Danville-San Ramon area, including Mt. Diablo. Parts of these southern connections may also have benefits for access to Las Lomas High School, Kaiser Hospital, high-density residential areas, and other destinations. These connections are not considered for physical improvements, but additional wayfinding would benefit users of the Olympic Boulevard/Newell Avenue route that want to connect to/from the south. Short-Term Improvement Concept: Provide wayfinding signage and maps to clarify that these routes are connections from Olympic Boulevard via Newell Avenue west to the IHT and other destinations to the south. Figure 5-31: Segment 9 – Newell Ave West of I-680 Figure 5-32: Segment 10 – Southern Connections to the Iron Horse Trail October 18, 2016Contra Costa County Board of Supervisors Official Minutes868 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | 6-1 6. Implementation and Phasing This Study is a bold vision for a bicycle and pedestrian Connector that will provide the region with multiple benefits, including transportation alternatives, healthy recreation, and support for environmental sustainability goals. This chapter outlines an implementation approach including an overview of cost estimates, phasing recommendations, and next steps. 6.1 Cost Estimates This chapter presents planning-level cost estimates for the proposed short-term and long-term improvement segments. Summaries are presented in Table 6-1 and Table 6-2. The detailed estimates and unit cost assumptions are presented in Appendix B. Planning-level cost estimates require numerous assumptions about the details of construction and associated requirements. The estimate and assumptions reflect the experience of the consultant team based on similar projects. These cost estimates include all the remaining project implementation steps in addition to “hard” construction costs. This includes costs for surveying, design, technical studies and environmental documentation, as well as construction period engineering and administration. The estimates include cost “placeholders” for each of these stages of project implementation, represented as factors of the construction cost as outlined below. Cost estimates are summarized in this chapter in two categories:  Construction Costs o “Hard” construction costs for capital improvements  Right-of-way easement acquisition, for some segments where additional right-of-way is necessary for the trail alignment. Acquisition is assumed to be on a willing seller basis, and at a placeholder cost of $50.00 per square foot. Actual right-of-way costs would be subject to negotiation o Construction overhead (costs the contract typically includes over and above the individual work items – calculated as a percentage of the total project construction cost):  Mobilization – 5%  General conditions, bonds, and insurance – 2%  Erosion control, including Best Management Practices (BMPs), Stormwater Pollution Prevention Plan (SWPPP) and reporting – typically 5%, or 0 for short-term improvements that consist only of signing and striping  Traffic control – 10% (most segments will involve significant traffic control)  Contingency, Survey, Design, Environmental, and Admin Costs – calculated as a percentage of the total project construction cost o Contingency, to account for variations in the level of accuracy of the estimate – 20% o Survey, including boundary and topographic – 5% o Design, including plans, specifications, and estimates – 15% o Environmental – in this study, applies only to long term improvements as short-term improvements such as signing and striping are assumed to be categorically exempt from environmental regulations  Analysis, documentation, and related permits – 10%  Technical and environmental studies and mitigation, including for geotechnical or hazardous waste investigations – 2.5% o Administration, including construction period engineering and other management tasks – 15% Table 6-1: Short-Term Project Segments Costs Segment Jurisdiction Construction Contingency, Survey, Design, Environmental, and Admin Total Estimate 1 Olympic Blvd.: Reliez Station Rd. to Pleasant Hill Rd. Lafayette $1,083,489* $45,919 $1,130,0002.1 Olympic Blvd.: Pleasant Hill Rd. to Windtree Ct. Lafayette $41,240 $22,682 $64,0002.2 Olympic Blvd.: Windtree Ct. to Newell Ct. CC County/ Lafayette $75,759 $41,667 $118,0003 Olympic Blvd.: Newell Ct. to Boulevard Way/ Tice Valley Rd. CC County $143,236 $78,780 $223,0004 Olympic Blvd.: Boulevard Way/ Tice Valley Rd. to Newell Ave. CC County $415,814 $228,698 $645,0005 Olympic Blvd.: Newell Ave. to I-680 CC County $103,563 $56,960 $161,0006.1 Olympic Blvd.: I-680 to Alpine Rd. Walnut Creek $92,672 $50,970 $144,0006.2 Olympic Blvd.: Alpine Rd. to S. California Blvd. Walnut Creek $33,521 $18,437 $52,0007 S. California Blvd.: Olympic Blvd. to Newell Ave. Walnut Creek $7,675 &4,221 $12,0008.1 Newell Ave.: S. California Blvd. to S. Main St. Walnut Creek $1,053 $579 $20008.2 Newell Ave.: S. Main St. to Broadway Ave./Iron Horse Trail Walnut Creek $6,458 $3,552 $11,0009 Newell Ave.: west of I-680 CC County $9,407 $5,174 $15,00010 Southern connections to the Iron Horse Trail CC County/ Walnut Creek $9,407 $5,174 $15,000*Includes $1,000,000 estimated for planned improvements at the intersections of Olympic Boulevard with Reliez Station Road and with Pleasant Hill Road. These improvements were identified and cost estimates developed concurrent with but outside the scope of this trail connector alignment study. Table 6-2: Long-Term Project Segments Costs Segment Jurisdiction Construction Contingency, Survey, Design, Environmental, and Admin Total Estimate 1 Olympic Blvd.: Reliez Station Rd. to Pleasant Hill Rd. Lafayette -- -- --2.1 Olympic Blvd.: Pleasant Hill Rd. to Windtree Ct. Lafayette $745,880 $503,469 $1,250,0002.2 Olympic Blvd.: Windtree Ct. to Newell Ct. CC County/ Lafayette $292,098 $197,166 $490,0003 Olympic Blvd.: Newell Ct. to Boulevard Way/ Tice Valley Rd. CC County $366,302 $247,254 $614,0004 Olympic Blvd.: Boulevard Way/ Tice Valley Rd. to Newell Ave. CC County $376,859 $254,380 $632,0005 Olympic Blvd.: Newell Ave. to I-680 CC County $991,215 $669,070 $1,661,0006.1 Olympic Blvd.: I-680 to Alpine Rd. Walnut Creek $758,157 $511,756 $1,270,0006.2 Olympic Blvd.: Alpine Rd. to S. California Blvd. Walnut Creek $274,498 $185,286 $460,0007 S. California Blvd.: Olympic Blvd. to Newell Ave. Walnut Creek $740,744 $500,003 $1,241,0008.1 Newell Ave.: S. California Blvd. to S. Main St. Walnut Creek $302,243 $204,014 $507,0008.2 Newell Ave.: S. Main St. to Broadway Ave./Iron Horse Trail Walnut Creek $560,039 $378,027 $939,0009 Newell Ave.: west of I-680 CC County -- -- --10 Southern connections to the Iron Horse Trail CC County/ Walnut Creek -- -- --October 18, 2016Contra Costa County Board of Supervisors Official Minutes869 Final Plan 6-2 | Alta Planning + Design 6.2 Trail Project Priorities and Phasing Recommendations The following tables summarize the short-term and long-term projects recommended in the Study, organized by jurisdiction, reflecting logical grouping of adjacent segments with similar construction types. Projects could be undertaken as smaller efforts or combined into larger inter-jurisdictional efforts. This multi-jurisdictional regional project approach is consistent with the objectives of the Active Transportation Program grant funding administered by Caltrans, and will enhance the chances to obtain competitive grant awards for implementation. Projects may also be eligible for regional Measure J funding. Actual project phasing is likely to be opportunity-driven, based on funding availability, ability to forge agreements and partnerships, and/or opportunities to incorporate improvements into development proposals. It is always advantageous to implement “low hanging fruit” portions of the trail that can be completed with minimal funding and maximum community involvement to demonstrate progress and maintain interest on the overall effort. Short- and long-term improvement maps of the entire trail connector are shown in Figure 6-1 and Figure 6-2. Table 6-3: Short-Term Projects and Phases Segment JurisdictionImprovement Notes, CommentsLengthCostLafayette Projects/Phases 1 Olympic Blvd.: Reliez Station Rd. to Pleasant Hill Rd. Lafayette Convert existing bike lanes to buffered bike lanes by narrowing vehicle lanes; extend existing path on S. side; signing and marking improvements at crossing of Reliez Station Rd.; wayfinding improvements at Pleasant Hill Rd. 1323 ft (0.25 mi) $1,130,000 2.1 Olympic Blvd.: Pleasant Hill Rd. to Windtree Ct. Lafayette Create buffered bike lanes as above Lafayette jurisdiction only on north side except at west end – coordinate w/ CC Co 1005 ft (0.19 mi) $64,000 Contra Costa County Projects/Phases 2.2 Olympic Blvd.: Windtree Ct. to Newell Ct. CC County/ Lafayette Create buffered bike lanes – north western portion Lafayette jurisdiction on north side for short distance - coordinate 1137 ft (0.21 mi) $118,000 3 Olympic Blvd.: Newell Ct. to Boulevard Way/ Tice Valley Rd. CC County Create buffered bike lanes; connect existing Class I path on S. side to Tice intersection; provide bike pockets and crossing improvements at intersection 2288 ft (0.43 mi) $223,000 4 Olympic Blvd.: Boulevard Wy./ Tice Valley Rd. to Newell Ave. CC County Create continuous bike lanes; improve existing sidepath (widen narrow portions); improve crosswalks to Newell Ave.; improve right turn for bikes from EB Olympic Blvd. to SB Newell Ave. 2250 ft (0.42 mi) $645,000 5 Olympic: Newell Ave. to I-680 CC County Create bike lanes in constrained portions at turn pockets; buffered bike lanes on other portions 1874 ft (0.35 mi) $161,000 Walnut Creek Projects/Phases 6.1 Olympic Blvd.: I-680 to Alpine Road Walnut Creek Create bike lanes on S. side; bike pockets on N side Existing bike lane for last 250’ on NB side 1131 ft (0.21 mi) $144,000 6.2 Olympic Blvd.: Alpine Rd. to S. California Blvd. Walnut Creek Convert existing bike lanes to buffered bike lanes by narrowing vehicle lanes No existing bike lane for last 385’ on NB side 847 ft (0.16 mi) $52,000 7 S. California Blvd.: Olympic Blvd. to Newell Ave. Walnut Creek Add “sharrows” with green backing to designate lanes as shared with bikes 1228 ft (0.23 mi) $12,000 8.1 Newell Ave: S. California Blvd. to S. Main Walnut Creek Add green backing to existing “sharrows” designating lanes as shared with bikes; create bike lanes from S. California Blvd. west on Newel Ave. to I-680 undercrossing 725 ft (0.14 mi) $2000 8.2 Newell Ave: S. Main St. to Broadway and IHT Walnut Creek Add green backing to existing “sharrows” designating lanes as shared with bikes Work with the Broadway Plaza redevelopment project sponsors to implement design concept recommended in Study 868 ft (0.16 mi) $11,000 Joint Projects/Phases 9 Newell Ave. west of I-680 CC County, Walnut Creek Provide wayfinding signage for Olympic Connector LMT to IHT $15,000 10 Southern connections via Lilac, S. Main, Lancaster, Creekside (tributary routes) Walnut Creek Provide wayfinding signage to aid in connections to/from Olympic/Newell Connector $15,000 October 18, 2016Contra Costa County Board of Supervisors Official Minutes870 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | 6-3 Table 6-4: Long-Term Projects and Phases Segment Jurisdiction Improvement Notes, Comments LengthCostLafayette Projects/Phases 2.1 Olympic Blvd.: Pleasant Hill Rd. to Windtree Ct. Lafayette/ CC County Widen existing path on north side to create 10 foot sidepath (requires retaining wall tapering up to 10 feet tall, and median narrowing with tree replacement) Lafayette jurisdiction only on north side except at west end – coordinate w/ CC Co 1005 ft (0.19 mi)$1,250,000Contra Costa County Projects/Phases 2.2 Olympic Blvd.: Windtree Ct. to Newell Ct. CC County/ Lafayette Widen existing path on north side to create 14 foot sidepath (requires narrowing median and lane shift to S. at east end; redesign of Newell Ct. intersection and connections Lafayette jurisdiction on north side for short distance - coordinate 1137 ft (0.21 mi)$490,0003 Olympic Blvd.: Newell Ct. to Boulevard Way/ Tice Valley Rd. CC County Extend continuous path or sidewalks along N. side (requires approx. 4 foot lane shift to the south) 2288 ft (0.43 mi)$614,0004 Olympic Blvd.: Boulevard Wy./ Tice Valley Rd. to Newell Ave. CC County Continue the sidepath approximately 100 feet to connect to Newell Avenue (may be included w/ Segment5) 2250 ft (0.42 mi)$632,0005 Olympic: Newell Ave. to I-680 CC County Expand the existing sidewalks fronting the Villa townhome complex to create a 10 to 12 foot wide sidepath by narrowing lanes and wide portions of medians, eliminating up to 8 curbside parking spaces out of 30. At one location it may be necessary to shift the south side curb 2 feet south to create needed space, involving tree removal. 1874 ft (0.35 mi)$1,661,000Walnut Creek Projects/Phases 6.1 Olympic Blvd.: I-680 to Alpine Road Walnut Creek Create a sidepath along the south side of Olympic from Paulson Lane to Alpine Road by constructing retaining walls. Provide enhanced crossing improvements. City of Walnut Creek has submitted a grant application for improvements at I-680 undercrossing 1131 ft (0.21 mi)$1,270,0006.2 Olympic Blvd.: Alpine Rd. to S. California Blvd. Walnut Creek Add a bike path north of the existing sidewalk on the south side. Create space either by removing a vehicle lane or shifting the roadway 10 to 12 feet north in conjunction with future redevelopment of the properties on the north side 847 ft (0.16 mi)$460,0007 S. California Blvd.: Olympic Blvd. to Newell Ave. Walnut Creek On first block convert existing wide sidewalk/plaza on E. side to separate bike path on curb side and sidewalk on inside with street tree, light, and utility space in between. On second block create sidepath by eliminating 2 parking spaces S. of Botelho and 3 to 4 parking spaces on W. side S. of creek and shifting lane W.s, extending curb, and installing bicycle/pedestrian bridge over creek 1228 ft (0.23 mi)$1,270,0008.1 Newell Ave: S. California Blvd. to S. Main Walnut Creek Create sidepath on N. side by narrowing lanes and extending north side curb; OR add a bike path to south of existing sidewalk (create space either by removing a vehicle lane OR narrowing lanes and acquiring 5 – 6 feet of ROW on the south side and shifting roadway south); OR create an all-new sidewalk and bike path in conjunction with future redevelopment of the properties on the north side Cost depends on design option and space-creation scenario 725 ft (0.14 mi)$460,000Segment JurisdictionImprovementNotes, CommentsLengthCost8.2 Newell Ave: S. Main St. to Broadway and IHT Walnut Creek Add a bike path to south of existing sidewalk (create space either by removing a vehicle lane) OR create an all-new sidewalk and bike path by narrowing lanes and acquiring 5 – 6 feet of ROW beyond the existing sidewalk on north side; OR create an all-new sidewalk and bike path in conjunction with future redevelopment of the properties on the north. Install a bicycle/pedestrian bridge over creek to connect to sidepath or sidewalk plus bike path at redeveloped Broadway Plaza Broadway Plaza redevelopment plan includes plan for shared use path along Newell Ave. 868 ft (0.16 mi)$1,241,000Joint Projects/Phases 1 - 10 Varies Lafayette, CC County, Walnut Creek Update wayfinding signage to reflect new/improved Olympic Connector LMT to IHT N.A. Varies October 18, 2016Contra Costa County Board of Supervisors Official Minutes871 Final Plan 6-4 | Alta Planning + Design Figure 6-1: Short-Term Improvement Concepts October 18, 2016Contra Costa County Board of Supervisors Official Minutes872 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | 6-5 Figure 6-2: Long-Term Improvement Concepts October 18, 2016Contra Costa County Board of Supervisors Official Minutes873 Final Plan 6-6 | Alta Planning + Design 6.3 Next Steps This section reviews the steps and documentation anticipated for project planning, design, approval, and implementation, anticipating the particular challenges unique to each project type and location. It describes the typical implementation steps that may be required to take the project from the current concepts through construction. It also describes the permits and approvals that may be required for project implementation. The Olympic Boulevard Corridor Trail Connector Study accomplished three major milestones: 1) the collection of base data and analysis of opportunities and constraints in the form of maps and descriptions that can be used for more detailed planning and design: 2) the identification of specific community-supported design concepts, and associated cost estimates, consistent with pertinent agencies’ policies and standards; and 3) the establishment of public and stakeholder priorities and strategies for implementing the design concepts. This planning-level study is of the foundation for further planning and design of the design concepts. Specific and generic next steps toward project implementation are outlined below:  Coordination between Lafayette, Walnut Creek, Contra Costa County, Caltrans and other relevant public agencies and stakeholders to refine the design concepts, and to update and applicable plans to incorporate the conceptual improvements;  Coordination between Lafayette, Walnut Creek, and Contra Costa County to pursue funding for implementing the design concepts;  For preparation of grants and coordination with other projects, utilize the plan maps, improvement cross sections, and initial planning-level cost estimates to advance study of the design concepts;  Continue public and stakeholder engagement on the development of the design concepts and incorporate study concepts throughout the project development process. 6.3.1 Typical Project Implementation Steps Once funding is secured for design a project or phase of combined projects can move through the more detailed stages of design, environmental review, agreements and approvals, and into construction. A general description of elements and steps is provided below. Site Survey - Base Maps and Information Detailed CAD base maps with ROW/property lines, topography (contour lines and/or spot elevations) and features such as roads, trees, buildings and fences must be prepared by a land surveyor or civil engineer covering the improvements and adjacent areas. The pertinent codes, policies, adjacent plans, utilities, and other background information must be analyzed to prepare specific design parameters for the project. Project Agreements - Right-of-Way Acquisition/Permission If acquisition or permission for use of property for the improvements is required, this will need to be secured, at least tentatively, before significant study or design work can begin, and typically must be finalized before preliminary design (when the feasible/desired alignment is defined) or at least before preparation of construction documents. Preliminary Design More detailed plans would be developed, with disciplines participating depending on the scope of improvements. These plans would have relatively accurate locations, dimensions, materials and features, to allow a correspondingly detailed preliminary cost estimate, but they would not have all the information required for bidding and constructing the project. The preliminary plans would be the basis for environmental documents and public and agency review of the project. Environmental Studies and Documentation State and federal law and nearly all grant programs require environmental studies and findings to comply with the California Environmental Quality Act (CEQA). If federal funds or interests are involved the document may also need to address the National Environmental Policy Act (NEPA), which has slightly different processes and document requirements. The environmental document must review and address a broad range of potential issues. Often the most complex issues to address are special status (rare, threatened, or endangered) plant and animal species that are protected under law. Technical Studies Technical studies are often required for design and/or to support environmental documentation. This often includes site-specific studies of biological and cultural resources, bluff retreat, hydrology, traffic, soil borings and geotechnical studies for design or foundations for bridges or other factors critical to design and/or project approval. These may be completed before, during or after Preliminary Design, depending on the purpose and type of study. Permits Project sponsors may need to obtain several types of permits and agreements. Potentially required permits are described in detail below. Preparing applications and completing the permitting process in areas with sensitive resources and many legal conditions and constraints can be time-consuming and expensive in settings such as along or across streams and wetlands. Construction Documents The preliminary plan drawings and descriptions will need to be translated into detailed construction plans, specifications, and estimate that can be used to obtain permits that require such detail, and for bidding by contractors. Bidding and Contracting Contract bid documents for the project must be prepared, and the project must be advertised for public bid. The bids must be analyzed, and the sponsoring agency must award a construction contract to the lowest responsible bidder. Construction In addition to the work of the contractor, construction of a public project entails responsible agency and/or consultant staff to oversee the contractor and administer the project, including any grant-imposed procedures or paperwork. 6.3.2 Environmental Permitting and Approvals Where projects involve work in or near a creek, river, or other jurisdictional wetland area, special environmental permit will be required. This section summarizes the major types of permits that may be required and the basic process for each. U.S. Army Corps of Engineers (USACE) Permit A Section 404 Permit application to the USACE for placement of fill, including consultation with the U.S. Fish and Wildlife Service, may be required to satisfy the requirements of Section 404(b)(1) of the Clean Water Act (CWA). A Jurisdictional Delineation Report, or wetland delineation is part of the technical studies required in any location where there is potential for wetlands to occur. This maps and obtains USACE concurrence on jurisdictional “Waters of the U.S.,” including wetlands (if present), and/or “Waters of the State”. Section 401 Water Quality Certification - Regional Water Quality Control Board (RWQCB) The project will be required to prepare a RWQCB CWA Section 401 Water Quality Certification (WQC) notification/application to the local RWQCB, which may include a Storm Water Pollution Prevention Plan (SWPPP). The issuance of the WQC is necessary prior to the issuance of an USACE CWA Section 404(b) (1) permit. Streambed Alteration Agreement – California Department of Fish and Game (CDFG) A Section 1602 Notification/Application for a Streambed Alteration Agreement will need to be submitted to CDFG for any work that may impact a stream or related riparian habitat. Encroachment Permit - Caltrans Where the project involves work or permanent improvements within the state ROW that would be built or maintained by others, an encroachment permit from Caltrans will be required. This typically requires a maintenance agreement with either a public agency or a non-profit organization to ensure that the facilities in the state ROW will be adequately maintained. October 18, 2016Contra Costa County Board of Supervisors Official Minutes874 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | 6-7 6.4 Funding Sources This chapter describes various sources of funding available to plan and construct bicycle and pedestrian facilities. The trail connector described in this feasibility study can be funded through multiple sources, and not all sources apply to all segments. The following sections cover federal, state, regional, and local sources of funding, as well as some non-traditional funding sources that have been used by local agencies to fund bicycle projects. 6.4.1 Federal Sources Moving Ahead for Progress in the Twenty-First Century (MAP-21) The largest source of federal funding for bicyclists was the US DOT’s Federal-Aid Highway Program, which Congress reauthorized roughly every six years since the passage of the Federal-Aid Road Act of 1916. The latest act, Moving Ahead for Progress in the Twenty-First Century (MAP-21) was enacted in July 2012 for a 2-year period as Public Law 112-141. The Act replaced the Safe, Accountable, Flexible, Efficient Transportation Equity Act – a Legacy for Users (SAFETEA-LU), which was valid from August 2005 - June 2012. SAFETEA-LU contained dedicated programs including Transportation Enhancements, Safe Routes to School, and Recreational Trails, which were all commonly tapped sources of funding to make non-motorized improvements nationwide. MAP-21 combined these programs into a single source called ‘Transportation Alternatives’ programs (TAP). More information on TAP, including eligible activities, can be found below and at: http://www.fhwa.dot.gov/map21/guidance/guidetap.cfm In California (see Section 0 Active Transportation Program), federal monies are administered through the California Department of Transportation (Caltrans) and Metropolitan Planning Organizations (MPOs). Most, but not all, of these programs are oriented toward transportation versus recreation, with an emphasis on reducing auto trips and providing inter-modal connections. Federal funding is intended for capital improvements and safety and education programs, and projects must relate to the surface transportation system. Regional MPO money from MAP-21 is utilized in the One Bay Area Grant (OBAG) Program grants (see Section 8.3.1 One Bay Area Grant Program). There are a number of programs identified within MAP-21 applicable to bicycle and pedestrian projects. These programs are discussed below. More information: http://www.fhwa.dot.gov/map21/summaryinfo.cfm Transportation Alternatives Transportation Alternatives (TA) is a new funding source under MAP-21 that consolidates three formerly separate programs under SAFETEA-LU: Transportation Enhancements (TE), Safe Routes to School (SR2S), and the Recreational Trails Program (RTP). These funds may be used for a variety of pedestrian, bicycle, and streetscape projects including sidewalks, bikeways, multi-use paths, and rail-trails. TA funds may also be used for selected education and encouragement programming such as Safe Routes to School, despite the fact that TA does not provide a guaranteed set-aside for this activity as SAFETEA-LU did. MAP-21 provides $85 million nationally for the RTP. Complete eligibilities for TA include: 1. Transportation Alternatives as defined by Section 1103 (a)(29). This category includes the construction, planning, and design of a range of bicycle and pedestrian infrastructure including “on–road and off–road trail facilities for pedestrians, bicyclists, and other active forms of transportation, including sidewalks, bicycle infrastructure, pedestrian and bicycle signals, traffic calming techniques, lighting and other safety–related infrastructure, and transportation projects to achieve compliance with the Americans with Disabilities Act of 1990.” Infrastructure projects and systems that provide “Safe Routes for Non-Drivers” is a new eligible activity. For the complete list of eligible activities, visit: http://www.fhwa.dot.gov/environment/transportation_enhancements/legislation/map21.cfm 2. Recreational Trails. TA funds may be used to develop and maintain recreational trails and trail-related facilities for both active and motorized recreational trail uses. Examples of trail uses include hiking, bicycling, in-line skating, equestrian use, and other active and motorized uses. These funds are available for both paved and unpaved trails, but may not be used to improve roads for general passenger vehicle use or to provide shoulders or sidewalks along roads. Recreational Trails Program funds may be used for:  Maintenance and restoration of existing trails  Purchase and lease of trail construction and maintenance equipment  Construction of new trails, including unpaved trails  Acquisition or easements of property for trails  State administrative costs related to this program (limited to seven percent of a state’s funds)  Operation of educational programs to promote safety and environmental protection related to trails (limited to five percent of a state’s funds) Under MAP-21, dedicated funding for the RTP continues at FY 2009 levels – roughly $85 million annually. California will receive $5,756,189 in RTP funds per year through FY2014. More information: http://www.fhwa.dot.gov/environment/recreational_trails/ funding/apportionments_obligations/recfunds_2009.cfm 3. Safe Routes to School In 2013, Governor Brown signed legislation creating the Active Transportation Program (ATP). This program consolidated the Federal and California Safe Routes to School programs, which are intended to achieve the same basic goal of increasing the number of children walking and bicycling to school by making it safer for them to do so. All projects must be within two miles of primary or middle schools (K-8). The Safe Routes to School Program funds non-motorized facilities in conjunction with improving access to schools through the Caltrans Safe Routes to School Coordinator. More information: http://www.dot.ca.gov/hq/LocalPrograms/atp/ Eligible projects may include:  Engineering improvements. These physical improvements are designed to reduce potential bicycle and pedestrian conflicts with motor vehicles. Physical improvements may also reduce motor vehicle traffic volumes around schools, establish safer and more accessible crossings, or construct walkways, trails or bikeways. Eligible improvements include sidewalk improvements, traffic calming/speed reduction, pedestrian and bicycle crossing improvements, on-street bicycle facilities, off-street bicycle and pedestrian facilities, and secure bicycle parking facilities.  Education and Encouragement Efforts. These programs are designed to teach children safe bicycling and walking skills while educating them about the health benefits, and environmental impacts. Projects and programs may include creation, distribution and implementation of educational materials; safety based field trips; interactive bicycle/pedestrian safety video games; and promotional events and activities (e.g., assemblies, bicycle rodeos, walking school buses).  Enforcement Efforts. These programs aim to ensure that traffic laws near schools are obeyed. Law enforcement activities apply to cyclists, pedestrians and motor vehicles alike. Projects may include development of a crossing guard program, enforcement equipment, photo enforcement, and pedestrian sting operations. 4. Planning, designing, or constructing roadways within the right-of-way of former Interstate routes or divided highways. At the time of writing, detailed guidance from the Federal Highway Administration on this new eligible activity was not available. Average annual funds available through TA over the life of MAP-21 equal $814 million nationally, which is based on a 2% set-aside of total MAP-21 authorizations. Projected MAP-21 apportionments for California total $3,546,492,430 for FY 2013 and $3,576,886,247 for FY 2014 (http://www.fhwa.dot.gov/MAP21/funding.cfm). The 2% set-aside for TA funds in California will be about $71,000,000 for the next two fiscal cycles. State DOTs may elect to transfer up to 50% of TA funds to other highway programs, so the amount listed above represents the maximum potential funding. TA funds are typically allocated through MPOs and may require a 20 percent local match. Surface Transportation Program The Surface Transportation Program (STP) in the San Francisco Bay Area is rolled into OBAG grants (see Section 8.3.1). A wide variety of bicycle and pedestrian improvements are eligible, including on-street bicycle facilities, off-street trails, sidewalks, crosswalks, bicycle and pedestrian signals, parking, and other ancillary facilities. Modification of sidewalks to comply with the requirements of the Americans with Disabilities Act (ADA) is also an eligible activity. Unlike most highway projects, STP-funded bicycle and pedestrian facilities may be located on local and collector roads which are not part of the Federal-aid Highway System. Fifty percent of each state’s STP funds are suballocated geographically by population. These funds are funneled through Caltrans to the MPOs in the state. The remaining 50 percent may be spent in any area of the state. October 18, 2016Contra Costa County Board of Supervisors Official Minutes875 Final Plan 6-8 | Alta Planning + Design Highway Safety Improvement Program MAP-21 doubles the amount of funding available through the Highway Safety Improvement Program (HSIP) relative to SAFETEA-LU. HSIP provides $2.4 billion nationally for projects and programs that help communities achieve significant reductions in traffic fatalities and serious injuries on all public roads, bikeways, and walkways. MAP-21 preserves the Railway-Highway Crossings Program within HSIP but discontinues the High-Risk Rural roads set-aside unless safety statistics demonstrate that fatalities are increasing on these roads HSIP is a data-driven funding program and eligible projects must be identified through analysis of crash experience, crash potential, crash rate, or other similar metrics. Infrastructure and non-infrastructure projects are eligible for HSIP funds. Bicycle and pedestrian safety improvements, enforcement activities, traffic calming projects, and crossing treatments for active transportation users in school zones are examples of eligible projects. All HSIP projects must be consistent with the state’s Strategic Highway Safety Plan. As of the writing of this Study (December 2014), the state is updating the Strategic Highway Safety Plan. Last updated in 2006, the California SHSP is located here: http://www.dot.ca.gov/hq/traffops/survey/SHSP/SHSP_Final_Draft_Print_Version.pdf Pilot Transit-Oriented Development Planning MAP-21 establishes a new pilot program to promote planning for Transit-Oriented Development. At the time of writing the details of this program are not fully clear, although the bill text states that the Secretary of Transportation may make grants available for the planning of projects that seek to “facilitate multimodal connectivity and accessibility,” and “increase access to transit hubs for pedestrian and bicycle traffic.” Congestion Mitigation and Air Quality Improvement Program (CMAQ) The Congestion Mitigation and Air Quality Improvement Program (CMAQ) provides funding for projects and programs in air quality nonattainment and maintenance areas for ozone, carbon monoxide, and particulate matter which reduce transportation related emissions. These federal dollars can be used to build bicycle and pedestrian facilities that reduce travel by automobile. Purely recreational facilities are not eligible. To be funded under this program, projects and programs must come from a transportation plan (or State (STIP) or Regional (RTIP) Transportation Improvement Program) that conforms to the SIP and must be consistent with the conformity provisions of Section 176 of the Clean Air Act. CMAQ funding in the San Francisco Bay Area is included in the OBAG Program (see Section 8.3.1). Examples of eligible projects include enhancements to existing transit services, rideshare and vanpool programs, projects that encourage bicycle and pedestrian transportation options, traffic light synchronization projects that improve air quality, grade separation projects, and construction of high-occupancy vehicle (HOV) lanes. Partnership for Sustainable Communities Founded in 2009, the Partnership for Sustainable Communities is a joint project of the Environmental Protection Agency (EPA), the U.S. Department of Housing and Urban Development (HUD), and the U.S. Department of Transportation (USDOT). The partnership aims to “improve access to affordable housing, more transportation options, and lower transportation costs while protecting the environment in communities nationwide.” The Partnership is based on five Livability Principles, one of which explicitly addresses the need for bicycle and pedestrian infrastructure (“Provide more transportation choices: Develop safe, reliable, and economical transportation choices to decrease household transportation costs, reduce our nation’s dependence on foreign oil, improve air quality, reduce greenhouse gas emissions, and promote public health”). The Partnership is not a formal agency with a regular annual grant program. Nevertheless, it is an important effort that has already led to some new grant opportunities (including the TIGER grants). The City of Vallejo should track Partnership communications and be prepared to respond proactively to announcements of new grant programs. More information: http://www.epa.gov/smartgrowth/partnership/ Federal Transit Act Section 25 of the 1964 Urban Mass Transportation Act states that: “For the purposes of this Act a project to provide access for bicycles to mass transportation facilities, to provide shelters and parking facilities for bicycles in and around mass transportation facilities, or to install racks or other equipment for transporting bicycles on mass transportation vehicles shall be deemed to be a construction project eligible for assistance under sections 3, 9 and 18 of this Act.” The Federal share for such projects is 90 percent and the remaining 10 percent must come from sources other than Federal funds or fare box revenues. Typical funded projects have included bike lockers at transit stations and bike parking near major bus stops. To date, no projects to provide bikeways for quicker, safer or easier access to transit stations have been requested or funded. TIGER Grants The Transportation Investment Generating Economic Recovery, or TIGER, Discretionary Grant program of the U.S. Department of Transportation provides a unique opportunity for the DOT to invest in road, rail, transit and port projects that promise to achieve critical national objectives. Since 2009, Congress has dedicated more than $4.1 billion for six rounds of grants to fund projects that have a significant impact on the Nation, a region or a metropolitan area. A variety of project types have been awarded, including over $153 million for 12 bicycle and pedestrian projects, including a grant for implementation of a portion of the Napa Valley Vine Trail. More information: http://www.dot.gov/tiger Community Transformation Grants Community Transformation Grants administered through the Center for Disease Control support community–level efforts to reduce chronic diseases such as heart disease, cancer, stroke, and diabetes. Active transportation infrastructure and programs that promote healthy lifestyles are a good fit for this program, particularly if the benefits of such improvements accrue to population groups experiencing the greatest burden of chronic disease. More information: http://www.cdc.gov/communitytransformation/ October 18, 2016Contra Costa County Board of Supervisors Official Minutes876 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | 6-9 6.4.2 State Sources Active Transportation Program In 2013, Governor Brown signed legislation creating the Active Transportation Program (ATP). This program is a consolidation of the Federal Transportation Alternatives Program (TAP), California’s Bicycle Transportation Account (BTA), and Federal and California Safe Routes to School (SRTS) programs. The ATP program is administered by Caltrans Division of Local Assistance, Office of Active Transportation and Special Programs. The ATP program goals include:  Increase the proportion of trips accomplished by biking and walking,  Increase safety and mobility for nonmotorized users,  Advance the active transportation efforts of regional agencies to achieve greenhouse gas reduction goals,  Enhance public health,  Ensure that disadvantaged communities fully share in the benefits of the program, and  Provide a broad spectrum of projects to benefit many types of active transportation users. Eligible bicycle, pedestrian and Safe Routes to School projects include:  Infrastructure Projects: Capital improvements that will further program goals. This category typically includes planning, design, and construction.  Non-Infrastructure Projects: Education, encouragement, enforcement, and planning activities that further program goals. The focus of this category is on pilot and start-up projects that can demonstrate funding for ongoing efforts.  Infrastructure projects with non-infrastructure components The minimum request for non-SRTS projects is $250,000. There is no minimum for SRTS projects. The local match requirement for non-SRTS projects is 11.47%. There is no local match requirement for projects benefiting a disadvantage community, stand along non-infrastructure projects and SRTS projects. More info: http://www.dot.ca.gov/hq/LocalPrograms/atp/ State Highway Account Section 157.4 of the Streets and Highways Code requires Caltrans to set aside $360,000 for the construction of non-motorized facilities that will be used in conjunction with the State highway system. The Office of Bicycle Facilities also administers the State Highway Account fund. Funding is divided into different project categories. Minor B projects (less than $42,000) are funded by a lump sum allocation by the CTC and are used at the discretion of each Caltrans District office. Minor A projects (estimated to cost between $42,000 and $300,000) must be approved by the CTC. Major projects (more than $300,000) must be included in the State Transportation Improvement Program and approved by the CTC. Funded projects have included fencing and bicycle warning signs related to rail corridors. Climate Ready Grant Program - California State Coastal Conservancy Climate Ready grants are intended to encourage local governments and non-governmental organizations to advance planning and implementation of on-the-ground actions that reduce greenhouse gas emissions and lessen the impacts of climate change on California’s coastal communities. The grant program makes eligible “development of multi-use trails with clearly identified GHG reduction goals; (and) protecting and managing open space lands with clearly identified GHG reduction goals.” A total of $1,500,000 is available on a competitive basis, with a minimum award of $50,000 and a maximum of $200,000. The size of awarded grants will be based on each project’s needs, its overall benefits, and the extent of competing demands for funds. More info: http://scc.ca.gov/2013/04/24/grant-opportunities/ Office of Traffic Safety Grants Office of Traffic Safety (OTS) grants are supported by Federal funding under the National Highway Safety Act. In California, the grants are administered by the Office of Traffic Safety. Grants are used to establish new traffic safety programs, expand ongoing programs or address deficiencies in current programs. Bicycle safety is included in the list of traffic safety priority areas. Eligible grantees are governmental agencies, state colleges, state universities, local city and county government agencies, school districts, fire departments, and public emergency services providers. Grant funding cannot replace existing program expenditures, nor can traffic safety funds be used for program maintenance, research, rehabilitation, or construction. Grants are awarded on a competitive basis, and priority is given to agencies with the greatest need. Evaluation criteria to assess need include potential traffic safety impact, collision statistics and rankings, seriousness of problems, and performance on previous OTS grants. The California application deadline is January of each year. There is no maximum cap to the amount requested, but all items in the proposal must be justified to meet the objectives of the proposal. More info: http://www.ots.ca.gov/ October 18, 2016Contra Costa County Board of Supervisors Official Minutes877 Final Plan 6-10 | Alta Planning + Design 6.4.3 Regional & Local Sources Measure J Contra Costa County voters approved Measure J in 2004, continuing a countywide half-cent sales tax through 2034. The measure is anticipated to provide approximately $2.5 billion for countywide and local transportation projects. Projects included in the Expenditure Plan include a wide range of transportation improvements, including carpool lane gap closures, Bay Area Rapid Transit (BART) track expansions, as well as bicycle, pedestrian, and trail facilities. One and a half percent of revenues from Measure J are set aside for construction of bicycle and pedestrian facilities. More information: www.ccta.net/_resources/detail/2/1/ One Bay Area Grant Program The One Bay Area Grant Program (OBAG), managed by the Metropolitan Transportation Commission (MTC), establishes program commitments and policies for investing roughly $800 million over the four-year period that includes fiscal years 2012/13 – 2015/16. The OBAG program is a new funding approach that integrates the region’s federal transportation program with California’s climate law (Senate Bill 375, Steinberg, 2008) and the Sustainable Communities Strategy. Funding distribution to the counties will consider progress toward achieving local land-use and housing policies based on specifically designated allocation areas and design policies (Complete Streets). The OBAG program allows flexibility to invest in transportation categories such as Transportation for Livable Communities, bicycle and pedestrian improvements, local streets and roads preservation, and planning activities, while also providing specific funding opportunities for Safe Routes to School (SR2S) and Priority Conservation Areas. While the previous round of OBAG grants funded projects through FY 2015-16, there is the opportunity for MTC to issue a new call for OBAG applications after the 2015-16 financial year. More information: http://www.mtc.ca.gov/funding/onebayarea/ Transportation Fund for Clean Air In Solano County, the Bay Area Air Quality Management District administers the Bay Area Regional Transportation Fund for Clean Air program (TFCA). Funds are provided by a $4 surcharge on motor vehicles registered in the Bay Area, which generates approximately $22 million per year for the program. Projects can be submitted through two channels: the Regional Fund, which administers approximately 60 percent of the TFCA revenue, and the County Program Manager Fund, which administers the remaining 40 percent. Eligible projects include bicycle facility improvements such as bikeways and bicycle parking. More information: http://www.baaqmd.gov/Divisions/Strategic-Incentives/Funding-Sources/TFCA.aspx Restoration Cable TV and telephone companies sometimes need new cable routes within public rights of way. Recently, this has commonly occurred during expansion of fiber optic networks. Since these projects require a significant amount of advance planning and disruption of curb lanes, it may be possible to request reimbursement for affected bicycle facilities to mitigate construction impacts. In cases where cable routes cross undeveloped areas, it may be possible to provide new bikeway facilities following the cable trenching, such as shared use of maintenance roads. Developer Impact Fees As a condition for development approval, municipalities can require developers to provide certain infrastructure improvements, which can include bikeway projects. These projects have commonly provided Class 2 facilities for portions of on street, previously planned routes. They can also be used to provide bicycle parking or shower and locker facilities. The type of facility that should be required to be built by developers should reflect the greatest need for the particular project and its local area. Legal challenges to these types of fees have resulted in the requirement to illustrate a clear nexus between the particular project and the mandated improvement and cost. New Construction Future road widening and construction projects are one means of providing on street bicycle facilities. To ensure that roadway construction projects provide bike lanes where needed, it is important that the review process includes input pertaining to consistency with the proposed system. In addition, California’s 2008 Complete Streets Act and Caltrans’s Deputy Directive 64 require that the needs of all roadway users be considered during “all phases of state highway projects, from planning to construction to maintenance and repair.” More information: http://www.dot.ca.gov/hq/tpp/offices/ocp/complete_streets.html 6.4.4 Private Sources Private funding sources can be acquired by applying through the advocacy groups such as the League of American Bicyclists and the Bikes Belong Coalition. Most of the private funding comes from foundations wanting to enhance and improve bicycle facilities and advocacy. Grant applications will typically be through the advocacy groups as they leverage funding from federal, state and private sources. Below are several examples of private funding opportunities available. Bikes Belong Grant Program The Bikes Belong Coalition of bicycle suppliers and retailers has awarded $1.2 million and leveraged an additional $470 million since its inception in 1999. The program funds corridor improvements, mountain bike trails, BMX parks, trails, and park access. It is funded by the Bikes Belong Employee Pro Purchase Program. More information: http://www.bikesbelong.org/grants/ Bank of America Charitable Foundation, Inc. The Bank of America Charitable Foundation is one of the largest in the nation. The primary grants program is called Neighborhood Excellence, which seeks to identify critical issues in local communities. Another program that applies to greenways is the Community Development Programs, and specifically the Program Related Investments. This program targets low and moderate income communities and serves to encourage entrepreneurial business development. More information: http://www.bankofamerica.com/foundation Robert Wood Johnson Foundation The Robert Wood Johnson Foundation was established as a national philanthropy in 1972 and today it is the largest U.S. foundation devoted to improving the health and health care of all Americans. Grant making is concentrated in four areas:  To assure that all Americans have access to basic health care at a reasonable cost  To improve care and support for people with chronic health conditions  To promote healthy communities and lifestyles  To reduce the personal, social and economic harm caused by substance abuse: tobacco, alcohol, and illicit drugs More information: http://www.rwjf.org/applications/ Community Action for a Renewed Environment (CARE) CARE is a competitive grant program that offers an innovative way for a community to organize and take action to re-duce toxic pollution in its local environment. Through CARE, a community creates a partnership that implements solutions to reduce releases of toxic pollutants and minimize people’s exposure to them. By providing financial and technical assistance, EPA helps CARE communities get on the path to a renewed environment. Transportation and “smart-growth” types of projects are eligible. Grants range between $90,000 and $275,000. More information: http://www.epa.gov/care/ Corporate Donations Corporate donations are often received in the form of liquid investments (i.e. cash, stock, bonds) and in the form of land. Employers recognize that creating places to bike and walk is one way to build community and attract a quality work force. Bicycling and outdoor recreation businesses often support local projects and programs. Municipalities typically create funds to facilitate and simplify a transaction from a corporation’s donation to the given municipality. Donations are mainly received when a widely supported capital improvement program is implemented. Such donations can improve capital budgets and/or projects. 6.4.5 Other Sources Local sales taxes, fees and permits may be implemented as new funding sources for bicycle projects. However, any of these potential sources would require a local election. Volunteer programs may be developed to substantially reduce the cost of implementing some routes, particularly multi use paths. For example, a local college design class may use such a multi-use route as a student project, working with a local landscape architectural or engineering firm. Work parties could be formed to help clear the right of way for the route. A local construction company may donate or discount services beyond what the volunteers can do. A challenge grant program with local businesses may be a good source of local funding, in which the businesses can “adopt” a route or segment of one to help construct and maintain it. October 18, 2016Contra Costa County Board of Supervisors Official Minutes878 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | 7-1 7. Maintenance This chapter provides an overview of general bicycle and pedestrian facility maintenance. 7.1 Introduction Development of a monitoring and maintenance plan is an important step in developing a successful Connector that becomes an attractive asset to the communities. A well maintained Connector facility provides numerous benefits, but also requires considerable work. A well-maintained connection will benefit Lafayette, Contra Costa County and Walnut Creek residents by:  Improving user safety  Providing for a more positive user experience  Protecting the agencies and resident’s investment in the Connector by identifying and rectifying issues in a cost-effective and timely manner  Minimizing liability concerns  Maintaining positive relations with neighbors and the larger community  Creating more local pride in the regional trails as a positive community resource This chapter provides an overview of the major considerations in developing a maintenance and monitoring plan for the Connector, and details the specific facilities that would need to be maintained within each jurisdiction. 7.2 Maintenance Requirements The purpose of the Connector maintenance plan is to outline the specific tasks, priorities, schedules, responsible parties, and budget needed to keep the facility in the desired condition. The plan should be provided to anyone involved in maintaining the facility, including agency staff and individuals involved in working with volunteers on maintenance activities. Maintenance activities are generally classified as either routine maintenance or remedial maintenance.  Routine maintenance refers to day-to-day and regularly-scheduled tasks, including trash removal, sweeping, trimming or pruning vegetation along the Connector, repairing minor cracks in the pavement surface, and cleaning out drainage channels.  Remedial maintenance involves tasks that are of a larger scale, and need to be undertaken less frequently, such as resurfacing the facility, replacing a bridge, or stabilizing a stream bank. Anticipating and budgeting for these expenses can be critical to ensuring that the Connector provides a high quality user experience and avoiding the additional costs in deferred maintenance. While an agency typically assumes the lead role for maintaining bicycle and pedestrian facilities, many communities rely on partnerships between public agencies and community-based organizations, and have experienced positive results:  Community members tend to develop a greater sense of pride, ownership, and personal investment in the facility;  Groups have often added new dimensions to bicycle and pedestrian projects, taking a leadership role in raising funds or supplying labor for projects such as community art or gardens; and  Public costs required for maintenance activities have been reduced, and the quality of the maintenance has been improved. Maintenance and management needs are a critical factor in the final Connector design, as they will impact the annual and long-term costs associated with the facility, and its overall usefulness and safety. Determining the specific responsible parties for maintenance and management and responding to their equipment and staff capabilities will be key considerations in Connector design. 7.2.1 Components of the Maintenance Plan The final Connector maintenance plan should include the following:  List of maintenance tasks and a schedule that reflects maintenance priorities. Approximate frequencies should be included, where appropriate, for regular activities such as tree pruning, trash pick-up, and crack sealing.  Inventory of features on the Connector that require regular inspection, particularly structures such as bridges, retaining walls, and culverts. The inventory should also include Connector amenities such as restrooms, picnic tables, benches, and information kiosks.  Goals and standards for the quality of maintenance, so the expectations for the condition of the Connector features will be clearly understood.  Forms to be completed as part of inspections to document conditions of each item, and the date and time of the inspections.  Identify the responsible entities for each aspect of maintenance, and provide contact information for each. This is discussed in more detail below.  Budget for maintenance activities. If the Connector maintenance budget will be incorporated into a larger budget for facility maintenance (e.g. including other trails or parks), this may impact the costs of various items, but the time and materials required for Connector maintenance should be estimated.  Emergency access and procedures should be developed in close consultation with police and fire departments; this consideration is particularly important in determining whether bollards or some other type of access control is to be used at intersections of the Connector with streets, as well as the spacing between Connector access points. At least once a year, and after any significant emergency or maintenance event, the policies should be reviewed with staff or volunteer groups.  Evaluation process for the plan. The maintenance plan should not be treated as a static document. Once the Connector is operational, it will be important to periodically evaluate the success of the plan. This will include reviewing the list of maintenance tasks, the schedule for carrying out these activities, and comparing the maintenance budget to what was actually needed over the course of the previous year. Feedback should be solicited from maintenance crews and/or volunteers involved in helping to carry out the plan. October 18, 2016Contra Costa County Board of Supervisors Official Minutes879 Final Report 7-2 | Alta Planning + Design 7.3 Estimating Annual Maintenance Costs Connector maintenance costs can be challenging to estimate because the facilities overlap into the responsibilities of different departments within each agency, as well as multiple agencies in this case, and the maintenance practices and capabilities vary a great deal from agency to agency. Yet it is important that a regional facility like the proposed Connector have a consistent high level of maintenance. Connector maintenance cost estimates are provided as a guide to potential cost. They should be subject to review and refinement by the responsible parties from the local agencies as the projects move forward. The estimates include maintenance costs only for the added facilities; not for bicycle or pedestrian facilities that pre-existed or for roadway facilities that were modified but without significant areas. Table 7-1 presents Connector maintenance cost information provided by other jurisdictions that can be used as a “yardstick” for estimating maintenance costs for the Connector. Some of these include, and break out, costs for operation and management, as opposed to maintenance. Because the Connector is almost entirely in the public road right-of-way it presumably will not need special patrol or management, such as by rangers that trails in open space or greenway settings may require. Table 7-1: Sample Connector Maintenance and Operation Costs from Other Jurisdictions Management Entity Year of Estimate Estimated Annual Cost Maintenance and Operation Activities Included in Estimate City of San Jose1 2011 $12,500/mile Paved pathway $12,050/acre Landscaping adjacent to trails $2,000/mile Trail rangers East Bay Regional Park District2 2011 $25,000/mile Police patrol, vegetation management, litter pickup and a contribution to a reserve fund for eventual pathway replacement. City of South Lake Tahoe and the Ski Run Business Improvement District3 2011 $14,850 to $15,350/mile 48 pedestrian lighting heads, electric bills for the lighting, water bills, mowing and fertilizing landscaping, and maintaining a 2-mile multi-use path City of Cupertino4 2011 $15,000/pedestrian and bicycle overcrossing Mary Avenue Bridge: bridge cleaning, graffiti removal, maintenance of electrical devices, and a biennial inspection Sonoma County Regional Parks5 2013 $10,281/mile for Class 1 trails Regular park ranger site patrol, sweeping, removing debris and graffiti, mowing and pruning, and safety repairs 1 Email correspondence with Yves Zsutty, Acting Division Manager, Department of Parks, Recreation & Neighborhood Services, City of San Jose, January 18, 2011. 2 Email correspondence with Jim Townsend, Manager, Trails Development Program, EBRPD, January 13, 2011. 3 Phone call with Gary Moore, Director, Parks and Recreation Department, South Lake Tahoe, July 27, 2009. Costs have been adjusted for inflation. 4 Email correspondence with Roger Lee, Assistant Director of Public Works, City of Cupertino, February 3, 2011. 5 Sonoma County Regional Parks Board Report, March 13, 2013 7.3.1 Maintenance Costs Per Unit Bike Lanes and Routes Class II bike lanes and Class III signed/marked routes are an important part of the Olympic Corridor Trail Connector facilities. In much of the corridor these already exist, but with designation as an important regional route a higher level of maintenance is assumed, which consists of additional sweeping. The International City/County Management Association (ICMA) Center for Performance Measurement collects street sweeping and other maintenance cost data from participants across the United States. Eighty-six participants reported street sweeping expenditures per mile swept with an average of $47 and a median of $36 (2010 data report).6 A cost of $52.80 per mile swept was used to adjust for inflation, or $10 per 1000 L.F. for the additional sweeping of Class II and III facilities on the route. Lifespan replacement cost of paved area of bike lanes and routes, as well as medians, curbs and gutters, and traffic signals is assumed to be part of normal maintenance of the roadway. Class I Paths or Sidepaths Class I maintenance costs for Class I facilities varied between approximately $10,200 and $25,000 per mile in the data in Table 7-1, but this reflects a wide variation in the elements that were included. Adjusted for inflation and the fact that the Olympic Corridor Trail Connector includes no new lighting, a cost of $14,000 per mile, or $2,652 per 1,000 L.F. was assumed for Class I path maintenance. Lifespan replacement cost of pathways is assumed to be 1/20th of the paving cost per year. Bridges Bridges should not require special maintenance, but will require eventual repair and ultimate replacement. An allowance of 1/30th of the bridge construction cost is assumed annually to cover maintenance, repair, and lifespan replacement Landscaping Some portions of the route have added landscape strips which also function as stormwater management infiltration swales, a best management practice. These are typically 3 feet wide with low-maintenance, drought-tolerant plants and trees on drip irrigation. The U. S. Environmental protection Agency’s Resource Conserving Landscaping Cost Calculator7 estimated a 2005 landscape maintenance cost of $0.20/S.F. The cost of maintaining the landscape strip is estimated at $0.30 per S.F. per year. With a typical width of 3 feet, this equates to $900 per 1,000 L.F. per year, or $4,752 per mile per year. This equates to $13,068 per acre compared to the City of San Jose’s estimated $12,050 per acre in 2011 to maintain landscaping adjacent to trails. Signing and Striping Replacement of signing and striping is assumed to be a factor of 1/10th of the construction cost per year. 6 http://icma.org/en/icma/knowledge_network/kn/Question/21663 7 http://www.epa.gov/osw/conserve/tools/greenscapes/tools/landscape.pdf October 18, 2016Contra Costa County Board of Supervisors Official Minutes880 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | 7-3 7.3.2 Maintenance Requirements for Short-Term Improvements In most cases the Connector facilities already exist; they would be slightly enhanced by the short-term improvement projects with relocated or added lane striping and wayfinding signage. However, formal designation of the route as an important regional Connector implies that a higher level of maintenance, particularly of existing sidepaths, will be provided than is currently exhibited. This primarily impacts Lafayette and Contra Costa County jurisdictions. Table 7-2 quantifies the facilities that would be maintained by each jurisdiction after the short-term improvements phase. In some cases the facilities are along residential or commercial frontages where the property owner or tenant is at least partly responsible for maintenance. Table 7-2: Short-Term Improvements Maintenance Responsibilities SEG. DESCRIPTION QTY UNIT UNIT MAINTENANCE COST/ YEAR TOTAL MAINTENANCE COST/ YEAR 1 Olympic Boulevard, Newell Avenue to S.B. I-680 On/Off Ramps (Lafayette) Subtotal $5,934 Bicycle Lanes and Bicycle Route Sweeping 5,256 LF $10 / 1,000 LF $53 Signs, Striping, and Pavement Markings $58,811 IC INSTALLATION COST / 10 $5,881 2.1 Olympic Boulevard, Pleasant Hill Road to Windtree Court (Lafayette) Subtotal $2,803 Bicycle Lanes and Bicycle Route Sweeping 1,850 LF $10 / 1,000 LF $19 Signs, Striping, and Pavement Markings $27,848 IC INSTALLATION COST / 10 $2,785 2.2 Olympic Boulevard, Windtree Court to Newell Court (Lafayette/CC County) Subtotal $4,729 Bicycle Lanes and Bicycle Route Sweeping 2,200 LF $10 / 1,000 LF $22 Signs, Striping, and Pavement Markings $47,071 IC INSTALLATION COST / 10 $4,707 3 Olympic Boulevard, Newell Court to Tice Valley Boulevard/Boulevard Way (CC County) Subtotal $10,345 Bicycle Lanes and Bicycle Route Sweeping 3,955 LF $10 / 1,000 LF $40 Signs, Striping, and Pavement Markings $97,214 IC INSTALLATION COST / 10 $9,721 Sidepath Maintenance 160 LF $2652 / 1,000 LF $424 Sidepath Pavement Maintenance $3,200 IC INSTALLATION COST / 20 $160 4 Olympic Boulevard, Boulevard Way/Tice Valley Boulevard Intersection to Newell Avenue (CC County) Subtotal $16,480 Bicycle Lanes and Bicycle Route Sweeping 5,138 LF $10 / 1,000 LF $51 Signs, Striping, and Pavement Markings $39,212 IC INSTALLATION COST / 10 $3,921 Sidepath Maintenance 1,510 LF $2652 / 1,000 LF $4,005 Sidepath Pavement Maintenance $145,400 IC INSTALLATION COST / 20 $7,270 Landscape Maintenance 1,370 LF $900 / 1,000 LF $1,233 5 Olympic Boulevard, Newell Avenue to S.B. I-680 On/Off Ramps (CC County) Subtotal $7,690 Bicycle Lanes and Bicycle Route Sweeping 3,746 LF $10 / 1,000 LF $37 Signs, Striping, and Pavement Markings $76,528 IC INSTALLATION COST / 10 $7,653 6.1 Olympic Boulevard, S.B. I-680 On/Off Ramps to Alpine Road (Walnut Creek) Subtotal $7,244 Bicycle Lanes and Bicycle Route Sweeping 1,730 LF $10 / 1,000 LF $17 Signs, Striping, and Pavement Markings $72,267 IC INSTALLATION COST / 10 $7,227 6.2 Olympic Boulevard, Alpine Road to S. California Boulevard (Walnut Creek) Subtotal $2,692 Bicycle Lanes and Bicycle Route Sweeping 1,780 LF $10 / 1,000 LF $18 Signs, Striping, and Pavement Markings $26,745 IC INSTALLATION COST / 10 $2,675 7 S. California Boulevard, Olympic Boulevard south to Newell Avenue (Walnut Creek) Subtotal $656 Signs, Striping, and Pavement Markings $6,560 IC INSTALLATION COST / 10 $656 8.1 Newell Avenue, S. California Boulevard to Main Street (Walnut Creek) Subtotal $90 Signs, Striping, and Pavement Markings $900 IC INSTALLATION COST / 10 $90 8.2 Newell Avenue, Main Street to Broadway and the IHT (Walnut Creek) Subtotal $552 Signs, Striping, and Pavement Markings $5,520 IC INSTALLATION COST / 10 $552 9 Newell Avenue West of I-680 (CC County/Walnut Creek) Subtotal $804 Signs, Striping, and Pavement Markings $8,040 IC INSTALLATION COST / 10 $804 10 Southern Connections to IHT (CC County/Walnut Creek) Subtotal $804 Signs, Striping, and Pavement Markings $8,040 IC INSTALLATION COST / 10 $804 TOTAL ANNUAL PROJECT MAINTENANCE COST (ROUNDED UP) $61,000 Wide sidewalks and shared-lane markings currently provide some accommodation for bicyclists and pedestrians.October 18, 2016Contra Costa County Board of Supervisors Official Minutes881 Final Report 7-4 | Alta Planning + Design 7.3.3 Maintenance Requirements for Long-Term Improvements Long-term improvements primarily consist of converting areas that are currently vehicle lanes or medians to areas of pedestrian sidewalks or paths, bike paths, or shared-used sidepaths. In almost all cases there is already a facility present that requires maintenance; the long-term improvements scenario increases the area of the bike and pedestrian facility, and moves it out of the street. Maintenance requirements will be increased, especially given the higher standard that should apply to a major regional Connector, but an entirely new maintenance responsibility is not created, except at the two proposed bicycle and pedestrian bridges. Table 7-3 quantifies the facilities that would be maintained by each jurisdiction after the long-term improvements phase. In some cases the facilities are along residential or commercial frontages where the property owner or tenant is at least partly responsible for maintenance. Table 7-3: Long-Term Improvements Maintenance Responsibilities SEG. DESCRIPTION QTY UNIT UNIT MAINTENANCE COST/ YEAR TOTAL MAINTENANCE COST/ YEAR 1 Olympic Boulevard, Newell Avenue to S.B. I-680 On/Off Ramps (Lafayette) No Improvements 2.1 Olympic Boulevard, Pleasant Hill Road to Windtree Court (Lafayette) Subtotal $11,782 Bicycle Lanes and Bicycle Route Sweeping 2,166 LF $10 / 1,000 LF $22 Signs, Striping, and Pavement Markings $31,043 IC INSTALLATION COST / 10 $3,104 Sidepath Maintenance 1,083 LF $2652 / 1,000 LF $2,872 Sidepath Pavement Maintenance $108,300 IC INSTALLATION COST / 20 $5,415 Landscape Maintenance 410 LF $900 / 1,000 LF $369 2.2 Olympic Boulevard, Windtree Court to Newell Court (Lafayette/CC County) Subtotal $10,625 Bicycle Lanes and Bicycle Route Sweeping 2,210 LF $10 / 1,000 LF $22 Signs, Striping, and Pavement Markings $16,752 IC INSTALLATION COST / 10 $1,675 Sidepath Maintenance 1,178 LF $2652 / 1,000 LF $3,123 Sidepath Pavement Maintenance $116,100 IC INSTALLATION COST / 20 $5,805 3 Olympic Boulevard, Newell Court to Tice Valley Boulevard/Boulevard Way (CC County) Subtotal $12,143 Sidepath Maintenance 1,792 LF $2652 / 1,000 LF $4,752 Sidepath Pavement Maintenance $147,825 IC INSTALLATION COST / 20 $7,391 4 Olympic Boulevard, Boulevard Way/Tice Valley Boulevard Intersection to Newell Avenue (CC County) Subtotal $18,558 Sidepath Maintenance 2,170 LF $2652 / 1,000 LF $5,755 Sidepath Pavement Maintenance $217,000 IC INSTALLATION COST / 20 $10,850 Landscape Maintenance 2,170 LF $900 / 1,000 LF $1,953 5 Olympic Boulevard, Newell Avenue to S.B. I-680 On/Off Ramps (CC County) Subtotal $2,586 Bicycle Lanes and Bicycle Route Sweeping 1,890 LF $10 / 1,000 LF $19 Signs, Striping, and Pavement Markings $14,326 IC INSTALLATION COST / 10 $1,433 Sidepath Maintenance 158 LF $2652 / 1,000 LF $418 Sidepath Pavement Maintenance $14,326 IC INSTALLATION COST / 20 $716 6.1 Olympic Boulevard, S.B. I-680 On/Off Ramps to Alpine Road (Walnut Creek) Subtotal $3,963 Sidepath Maintenance 370 LF $2652 / 1,000 LF $981 Sidepath Pavement Maintenance $55,500 IC INSTALLATION COST / 20 $2,775 Landscape Maintenance 230 LF $900 / 1,000 LF $207 6.2 [Lane Removal Alternative] Olympic Boulevard, Alpine Road to S. California Boulevard (Walnut Creek) Subtotal $8,583 Bicycle Lanes and Bicycle Route Sweeping 850 LF $10 / 1,000 LF $9 Signs, Striping, and Pavement Markings $6,443 IC INSTALLATION COST / 10 $644 Sidepath Maintenance 936 LF $2652 / 1,000 LF $2,483 Sidepath Pavement Maintenance $93,640 IC INSTALLATION COST / 20 $4,682 Landscape Maintenance 850 LF $900 / 1,000 LF $765 SEG. DESCRIPTION QTY UNIT UNIT MAINTENANCE COST/ YEAR TOTAL MAINTENANCE COST/ YEAR 7 S. California Boulevard, Olympic Boulevard south to Newell Avenue (Walnut Creek) Subtotal $18,338 Signs, Striping, and Pavement Markings $8,400 IC INSTALLATION COST / 10 $840 Sidepath Maintenance 694 LF $2652 / 1,000 LF $1,841 Sidepath Pavement Maintenance $104,130 IC INSTALLATION COST / 20 $5,207 Landscape Maintenance 500 LF $900 / 1,000 LF $450 Bridge Maintenance $300,000 IC INSTALLATION COST / 30 $10,000 8.1[Sidepath Alternative] Newell Avenue, S. California Boulevard to Main Street (Walnut Creek) Subtotal $7,936 Signs, Striping, and Pavement Markings $30,900 IC INSTALLATION COST / 10 $3,090 Sidepath Maintenance 347 LF $2652 / 1,000 LF $921 Sidepath Pavement Maintenance $67,710 IC INSTALLATION COST / 20 $3,386 Landscape Maintenance 600 LF $900 / 1,000 LF $540 8.1[Lane Removal Alternative] Newell Avenue, S. California Boulevard to Main Street (Walnut Creek) Subtotal $8,801 Signs, Striping, and Pavement Markings $19,950 IC INSTALLATION COST / 10 $1,995 Sidepath Maintenance 670 LF $2652 / 1,000 LF $1,778 Sidepath Pavement Maintenance $100,560 IC INSTALLATION COST / 20 $5,028 8.2[Sidepath Alternative] Newell Avenue, Main Street to Broadway and the IHT (Walnut Creek) Subtotal $13,766 Signs, Striping, and Pavement Markings $60,652 IC INSTALLATION COST / 10 $6,065 Sidepath Maintenance 64 LF $2652 / 1,000 LF $169 Sidepath Pavement Maintenance $13,350 IC INSTALLATION COST / 20 $668 Landscape Maintenance 220 LF $900 / 1,000 LF $198 Bridge Maintenance $200,000 IC INSTALLATION COST / 30 $6,667 8.2[Lane Removal Alternative] Newell Avenue, Main Street to Broadway and the IHT (Walnut Creek) Subtotal $16,386 Signs, Striping, and Pavement Markings $59,320 IC INSTALLATION COST / 10 $5,932 Sidepath Maintenance 354 LF $2652 / 1,000 LF $938 Sidepath Pavement Maintenance $53,040 IC INSTALLATION COST / 20 $2,652 Landscape Maintenance 220 LF $900 / 1,000 LF $198 Bridge Maintenance $200,000 IC INSTALLATION COST / 30 $6,667 9Newell Avenue West of I-680 (CCCounty/Walnut Creek) No Improvements 10Southern Connections to IHT (CC County/Walnut Creek) No Improvements TOTAL ANNUAL PROJECT MAINTENANCE COST - SIDEPATH ALTERNATIVE (ROUNDED UP) $108,280 TOTAL ANNUAL PROJECT MAINTENANCE COST - LANE REMOVAL ALTNERNATIVE (ROUNDED UP) $111,765 October 18, 2016Contra Costa County Board of Supervisors Official Minutes882 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | A-1 Appendix A: Community Input A.1 Workshop #1 Approximately 35 people attended the first Community Workshop for the Olympic Boulevard Corridor Trail Connector Study, held on December 5, 2013. The workshop began with an open house, during which meeting attendees could review the project posters and ask questions. Following the open house, County staff and consultants presented a project overview, a summary of the project’s existing conditions, and the design toolkit. Attendees then worked in small groups to discuss and record their observations and ideas on the maps provided. Table A-1 presents the notes from the Break Out Groups. After this working session, a participant from each table reported out key points from their table. At the close of the meeting, consultants provided a summary of the next steps and upcoming opportunities for public engagement. Table A-1: Break Out Group Notes Group 1 Location Notes [General] Polish path example had different pavement types/colors for bikes and pedestrians (photo later provided by commenter) [General] Can the maps and plans be posted on a (County?) website? California (b/w Olympic and Mt. Diablo) California Boulevard has a third lane b/w Olympic and Mt. Diablo – possible route Downtown Walnut Creek Bike parking shortage in Downtown Walnut Creek – more would bike if there were facilities Mt. Diablo South of Mt. Diablo= more intense development; north of Newell = lower density development Mt. Diablo (through Downtown Walnut Creek) Convert one travel lane into a two-way, physically-separated bikeway [graphic drawn on map] Mt. Diablo <<->> California (from Main to Olympic) A lot of extra space [– opportunity for a route] Newell East (b/w California and Broadway) Possible improvements proposed as part of Broadway Plaza Redevelopment Newell West Will people use an alternative facility to Newell West? Newell West Yes, if a Class I separated path and if they are not aggressive / highly competent cyclists Newell West Could help school access Newell West Newell = narrow, but what can be done to improve student access? Newell West 1-way Newell w/ cycle track; would residents be OK lighting Newell? Newell West Newell as Class III? Olympic Road diet on Olympic to extend path Under I-680 Floating cycle track round-a-bout – a suspended grade separated roundabout per Dutch example Group 2Location Notes [General] Preferred off-street facility [General] Accommodate bikes, pedestrians, and wheelchairs – increased width to provide comfortable access [General] Dedicated bicycle space to reduce stress [General] Catering to all ages and users – Class I preferred [General] Any safety improvement is a positive [General] Families are most underserved by current facility designs [General] Let’s not only focus on one project California Cycle track (connect w/ BART and Kaiser) Class I path (green line) b/w Newell Court and Tice Valley) Not part of Lafayette Moraga Trail [crossed out on map] Creek ROW Creek has potential for added value, experience Newell (b/w Olympic and California) Opportunity for traffic calming? Newell, Olympic West Potential for couplet with Newell one-way Olympic (b/w Newell and I-680) Challenge area Olympic (b/w Pleasant Hill and Tice Valley) 45 MPH speed limit?; Speed sign? S Main (b/w Olympic and Newell) Cars so slow; feels safer to bike Group 3Location Notes [General] Traffic calming may make certain routes more favorable [General] Cycle track better for families with kids compared to Class II lanes [General] 3 miles is the maximum “walkable” distance Boulevard @ Nicholson, Mt. Diablo, and Oakland Reported collisions Downtown Walnut Creek Route through middle of Downtown might be good or bad (good: access; bad: auto conflicts) Mt Diablo (b/w Boulevard/I-680 and California) Feels like I should drive fast along this stretch Mt. Diablo Mt. Diablo would feel unsafe due to “extension” of freeway speeds Mt. Diablo Fast cars Mt. Diablo, Olympic, Newell Mt. Diablo and Olympic have room; less room for improvements on Newell Newell Improvements on Newell would benefit kids attending Parkmead, Dorris Eaton, Las Lomas, and Walnut Creek Intermediate Newell b/w Lilac & Eastwood Remain 2-way auto traffic Newell b/w Olympic & Lilac 1-way auto traffic, 2-way cycle track, and raised sidewalk October 18, 2016Contra Costa County Board of Supervisors Official Minutes883 Final Report A-2 | Alta Planning + Design Location Notes Newell West One-way EB, two-way cycle track, raised sidewalk on south side; two-way east of Lilac Newell, Lilac Kaiser uses Newell and Lilac for “Live Well, Be Well” walking – potential source of funding Olympic @ I-680 Olympic route preferred if I-680 undercrossing significantly improved Olympic @ I-680 Good route for BART, shopping <IF> safety is significantly improved Group 4 Location Notes [General] How do different jurisdictions affect the plan? (County, City, etc.) [General] Recommend a “Share the Road” initiative upon completion [General] Include the BART station as priority destination [General] What is the real target market? Unless it’s Class I, it’s not family-friendly. [General] Education for motorists is needed Arlington Steep Boulevard (under I-680) Consider signing as an alternate route for road cyclists Broadway (b/w Mt. Diablo and Newell) Mid-block crosswalk (connection to Iron Horse Trail?) Creek ROW Creekside trails preferred for separation when feasible Dewing Park Rd & Olympic Possible pedestrian crossing Eastside of I-680 (b/w Mt. Diablo and Olympic) Potential route I-680 & Olympic Issues with I-680 on- and off-ramps Juanita & Saranap Steep Newell & California Problematic intersection Newell East South side is better [than riding on the north side] Olympic Preferred route is Olympic – Class I as much as possible Olympic (b/w Tice Valley and Newell) Reported speeding Olympic @ Bridgefield/King Crossing used often by kids A.2 Workshop #2 A second public workshop was held to solicit feedback on the Draft Study on September 16, 2014. Feedback received at this workshop includes:  I am in favor of such a proposed connection for bikes and pedestrians. Sounds good.  Please create a safe way to bike and/or walk between the Lafayette/Moraga Trail and the Iron Horse Trail, especially between Olympic Boulevard/Boulevard Way to Olympic Blvd/Pleasant Hill Road. This is especially important for the kids in the community to safely get around town. Thank you! :)  Email in support of Trail Connector. A Trail Connector is a great idea. There is constant high volume ped and bicycle traffic on the existing trails and a Trail Connector would provide a safer more enjoyable environment for these many resident and visiting trail users. Thus a Trail Connector is certainly a reasonable use of tax payers funds. We appreciate the attention and effort towards this solution.  Hall Equities Group owns property in the vicinity of Boulevard Way and Saranap Avenue, and is concerned about the potential impacts of a designated bicycle trail to our development plans along our property frontage, and would like to see more information about your plans.  I am writing to encourage that the connector between the two trails be designed with the safety of the pedestrians and bicyclists who will use it as the primary consideration.  I live in the Parkmead area off Lancaster that would probably be impacted by this connector. With a small child and avid cyclist I would be in favor and most interested in this study  I live in the Parkmead neighborhood and am in full support of the proposed Olympic Corridor Trail.  I prefer the Paulson Rd route. It takes you to one end of town, it's more off the main roads. The direct route to the Lafayette trials is better. I believe you'll have more users.  I support a trail and/or bike lane connecting the Lafayette-Moraga Trail and the Iron Horse Trail (in the Olympic corridor). This will add a lot of benefit to our community and increase safety of children (in particular) when riding bikes along the busy road! Thank you for working hard to make this happen.  I support the bike trail on Newell through the Parkmead with some reservations. 1) Newell Avenue is the ONLY access into and out of the Parkmead for several hundred homes. It must remain a two way street because of this. 2) there are already many bicyclists that use Newell. If making this an official bike path will congest Newell with bicyclists and make traffic even more difficult for Parkmead residents than it currently is, why make an "official" bike path? Why not allow it remain less official to ensure a good mix of neighborhood vehicles and bikes? Please add me to the elist. Had I known earlier about the Thursday meeting I would have attended.  I have lived in the Parkmead neighborhood for more than 20 years. I walk on either the Lafayette or Iron horse trails on a daily basis. Both my children attended the Parkmead elementary school. The idea of using Newel Ave., between Olympic and S. California Blvd., as a ""connector"" between these two trails is a very, very bad idea. First, the amount of pedestrian and vehicle traffic on Newell today is significant. Especially at peak hours during school drop off and pickup times, and for the various church events held at Hillside Covenant. For anyone who studies this they will notice that during these peak times the cars often will be lined up, bumper-to-bumper from Lilac to Magnolia. At the same time, there are usually a large number of pedestrians, mostly school kids, walking and playing on the narrow pathway along Newell in both directions. Importantly, this pedestrian and vehicle traffic is fundamentally different than the majority of the traffic on and around the Iron Horse and Lafayette trails. In other words, there appears to me to be little overlap between the type of traffic on the trails and the type of traffic on Newell. More importantly, most of the pedestrian traffic on the trails is comprised of joggers, bikers (many are high-speed cyclists in packs) and dog walkers. This type of traffic is not typical of the type of traffic flow in the Parkmead community currently. If this new traffic type is accommodated and welcomed in the Parkmead neighborhood it will change the structure of this family and school oriented community. This will have profound effects on who moves into, and lives in, the Parkmead community. Finally, I believe it would be hard to dispute that if this ""connector"" uses Newell Ave it will have a pronounced effect on the traffic flows and significantly change the character of the Parkmead community as it exists today.  I would support this project. October 18, 2016Contra Costa County Board of Supervisors Official Minutes884 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | A-3  Our family supports expanding the access to the trails for bicycle use. We are active users of both the Lafayette-Moraga and Iron Horse Trails, but often have to use our cars to bring bikes to the trailheads to accommodate our young daughter, who does not like to ride on busy streets. We would definitely use a safe, continuous trail or one with well designated bike paths. I also believe that improved trails would encourage more bicycle use overall and could see many others taking advantage of the trail system.  Separated bike lanes would be best with raised paving(cycyclotracks). Sharrows are not safe because cycles have to share with cars. There is no competition with autos and bikes. Widening the sidewalks along the Olympic corridor. Newell needs widening sidewalks and clear identification of bike lanes. Cyclotracks are raised pavement so they are clearly marked. Paint the lanes green. Lights with separate signals for bikes and pedestrians at the freeway entrances and exits. The traffic on this corridor is definitely fast so separate bikeways would help calm the traffic. Thanks for giving me the opportunity to offer suggestions.  This would be a wonder progressive accomplishment that would benefit all, and would help put our city on the cutting edge.  We ABSOLUTELY should connect these trails. I support it 110% per cent. Please keep me informed via email.  We need to connect Saranap with the rest of humanity too!!! Especially when we will be adding hundreds of new families with the Saranap Village project in the next few years!  While I support the OCTCS planning effort to connect the current fragments of trails into a network , the main area within the initial project boundaries - the neighborhood of Saranap - is glaringly absent any proposed class of trails. Our family, and many other we know, see a great need in providing a safe route between Saranap and the Parkmead neighborhoods so children can ride to school safely, and families can enjoy a safe and convenient alternative to using a car. I encourage the Contra Costa County Department of Conservation and Development to revise the OCTCS to include a segment connecting the Saranap and Parkmead neighborhoods in the final design of the trail network.  "Comments: I think the Cycle Route within Walnut Creek should go from Olympic to Mt Diablo Blvd (at CVS) and connect to the IHT at Safeways Benefits This would make the shopping center of Walnut Creek more walkable by restricting car access along Mt Diablo This would enable cyclists to directly access and pass through the downtown area This would ease congestion at the corners (Main St and Mt Diablo) – and could even allow the corners to become a piazza space for concerts and sidewalk cafes This would make California, Newell, Broadway and Civic the orbital car routes around the city center – keeping cars away from the inner downtown and separating cars from bikes/pedestrians This would keep cyclists off the California, Newell, Broadway and Civic the orbital car routes around the city center When the CVS lot is redeveloped, a cycle path from Olympic to Mt Diablo could be built (this also could be a piazza) Mt Diablo could become a one lane street in each direction allowing space for wide cycle paths and the free bus, with sidewalk cafes, street performers and market stands. Disadvantages Cars would still need some access to the parking lots and pick up points in downtown"  I am particularly concerned about the connector between Crawford Ct and Newell. The current sidewalk/dirt path is insufficient to accommodate both cyclists and pedestrians. In addition, the vegetation is overgrown and should be maintained to increase safety and visibility.  The preferred alignment proposal is a very good solution to enable a safe bike/ped connection between the IHT and the Lafayette-Moraga Trail. It utilizes aggressive shifting of lanes and medians to provide space for a quality trail. Tree replacement should be mitigated at a rate of at least 3-1. Removal of traffic lanes (if pursued) could result in backlash against bike facilities in this area. The staging of the phases from west to east is logical. Generous trail width as planned is appropriate for areas of intense use. Congratulations on taking the available "real estate" and reconfiguring it to provide a modern transportation facility for all users! This should be a model for other roads where bike/ped infrastructure is needed.  I am a regular bicyclist who lives in the Lafayette Trail Neighborhood and works off the Iron Horse Trail; I bike these routes almost every week during the dry season, and i always use Olympic and usually use Newell. I strongly support your efforts to improve both of these routes, as they have a number of dangerous spots (most dangerous of all is Newell by Trader Joes parking lot).  I am beyond pleased that the possibility of a bike/walking connector is under consideration. On 7/22/11 I was knocked off my bike in front of Whole Foods on Newell, just short of the connection to the Iron Horse. The culpable driver tried to leave the scene, and would have, but for the quick action of my husband, who was riding behind and witnessed the entire incident. Unfortunately, the second responding police officer chose (and I do mean chose) to find "no fault" after making the comment that of course "you must have medical insurance. The driver was, and likely still is, a WCPD contractor, which made the whole situation very suspect. Clearly the construction of a bike path, separate from the roadway, would be beneficial to everyone.  We are property owners of the home at 1958 Newell Ave , on the northeast corner of Newell and Olympic. According to the Olympic Corridor Trail Connector Study, page 26 figure 21, there is a one foot shift to the south along Olympic which would be taken from our property to accommodate more room for the proposed bike lane. We strongly object to this part of the plan. Our home is already perilously close to the fast paced traffic on Olympic Boulevard. Currently, our home is only 8 feet from the roadway where cars travel at 40-50 mph. We have experienced a car crashing through our fence, another hitting cars parked in our driveway, and witnessed many times when pedestrians faced danger. We have documents to support many incidents. The county originally created this problem by granting a variance to the Public Works Department for an 8 ft. setback to our property along Olympic Boulevard in 1965. (Application No. 531-65, Lot 117). While we understand not seeing the future in 1965, since then Olympic has become as a major thoroughfare. The area continues to develop and the traffic density continues to grow. This creates a very evident safety problem for our residence and poses an unreasonable risk. It is unfair in the face of already moving the roadway too close to our home, that this should happen to this location again. Furthermore, setbacks to our property would decrease our property values and make the home difficult to sell as well as creating a risk for public safety and county operation. We would like the Department and Project Managers to acknowledge receiving and reading this letter. It is our hope that continued communications and flexibility on both sides can ameliorate the unfairness of the situation and fully create a safe and attractive bike connector without financial loss or risk to either parties.  My primary concern with the Olympic corridor is @ Bridgefield and Olympic - either turning left from Bridgefield onto Olympic or turning left onto Bridgefiled from Olympic. It is almost blind turning onto Olympic from Bridgefield (when making a left). Cars speed along that corridor and, due to slight curve in road, you take your life in your hands when trying to turn left. From Olympic to Bridgefield (making left) drivers get very angry (road rage angry) when they are behind you waiting for you to turn. They try to go around (but they can't). A light or some way to halt traffic for Bridgefield comings and goings would make the area safer for everyone. It is also difficult for pedestrians to get to middle trail without light - and many of those pedestrians are (1) kids or (2) adults with small children/infants.  The current right turn from Olympic to Newell is very unsafe for bikes. The narrow turn area should be widened to 3 feet or more in a way to still prevent cars from accessing Newell.  First of all, Thank you for your hard work and planning on this project . All of the staff that I have interacted with at the various meetings and workshops have been wonderful. As a Home Owner on Cottage Lane, an avid bicycle commuter, and neighborhood pedestrian I fully support the development the Olympic corridor bicycle connector, It is a critical part of making Walnut Creek (and the region) a vital cycling and pedestrian community with supporting infrastructure. My children love cycling and we use the Olympic corridor multiple times a day. When we travel to downtown Walnut Creek, my children frequently ask if we can ride bike. This infrastructure is being built for them, and they want it. My top priority for the project is protected bike lanes and bike paths the separate cars and bicycles and pedestrians. This promotes walking and cycling by making casual pedestrians and cyclists feel safer and more comfortable. These paths should be on both sides of the street to reduce crossing and support the daily movement of children to the local schools. In support of these objective I would specifically like to see are: Physical barriers, such as guardrails along the bike path to prevent bikes from leaving the path and entering the road (and vice versa), scramble periods during the light cycles to allow bikes to cross the intersection diagonally when the bike path switches sides of the road, and, specifically at the Tice Valley Blvd / Olympic Blvd intersection, dedicated pedestrian crossing times with flashing yellow lights at the intersections that indicate when a pedestrian is crossing the street. Finally, although I understand that it is beyond the scope of the Olympic development, it is important to point out that the development of bike and pedestrian infrastructure along Boulevard way is important for connecting the Olympic corridor to the Saranap neighborhood and the Saranap Village being developed. October 18, 2016Contra Costa County Board of Supervisors Official Minutes885 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | B-1 Appendix B: Detailed Cost Estimates B.1 Unit Cost Assumptions Table B-1: Unit Cost Assumptions for Capital Improvements DESCRIPTION UNIT UNIT COST OR RATE MOBILIZATION LS 5% GENERAL CONDITIONS, BONDS AND INSURANCE LS 2% EROSION CONTROL - INCLUDES ALL BMPS, SWPPP AND REPORTING LS 5% TRAFFIC CONTROL LS 10% Sitework, Demolition and Removal - includes all demolition, site preparation for all construction; relocation or re-setting of utilities; temporary construction fencing. Sawcut pavement LF $5.00 Remove AC pavement SF $0.80 Remove concrete pavement SF $10.00 Remove fence LF $10.00 Relocate existing utility pole EA $8,000.00 Remove and relocate existing light standard EA $2,000.00 Remove existing storm drain culvert EA $1,000.00 Remove and relocate utility or signal cabinets (up to three) EA $3,000.00 Remove curb/gutter LF $10.00 Remove pavement markings SF $7.00 Tree removal EA $500.00 Remove existing striping LF $2.00 Modify existing concrete retaining (at I-680 undercrossing) EA $5,000.00 Earthwork Clearing and grubbing SF $0.25 Excavation and grading CY $50.00 Embankment, import borrow CY $30.00 Soil for new landscape areas CY $20.00 Concrete Work and Asphalt Paving - includes concrete curbs, 4" PCC sidewalk, Type I pedestrian ramps, concrete pads, Sidepath Construct curb & gutter LF $55.00 Construct AC curb LF $12.00 Construct 4" PCC sidewalk SF $15.00 Construct 4" AC over 6" AB SF $10.00 Construct new inlet to existing storm drain EA $3,000.00 Aggregate base and shoulder rock CY $50.00 Curb ramp with truncated dome surface EA $1,400.00 Curb extension with decorative pavers SF $15.00 Colored stamped asphalt or concrete SF $15.00 Extend existing storm drain system EA $1,000.00 Construct CMP storm drain pipe LF $60.00 Construct wide curb ramp with truncated dome surface EA $2,000.00 DESCRIPTION UNIT UNIT COST OR RATE Hot mix asphalt SF $2.00 Concrete block retaining wall- 3' high LF $150.00 Decomposed Granite - includes trails and surfaced areas with base rock, geotextile fabric, binder, and compaction SF $5.00 Planting 24" box trees with root barriers, tree grates, and irrigation EA $2,200.00 15 gallon trees with protective posts and root barriers, irrigation EA $1,600.00 Landscaping (1 gallon shrubs, 5 gallon shrubs, irrigation) SF $6.50 Irrigation meter/connection, backflow, and controller EA $15,000.00 Retaining Walls Concrete retaining wall SF $150.00 Site Furnishings Benches (bench, footings) EA $1,000.00 Pedestrian light Type 1 (streetlamp style, placed near intersections) EA $6,000.00 Pedestrian light Type 2 EA $2,000.00 Chain link fence - 4' vinyl coated LF $25.00 Timber barrier/wheel stop 8'x8"x8" EA $50.00 R.O.W. fence - 5-strand barbed wire with mesh (dog exclusion) LF $20.00 Signs and Pavement Markings - includes painted traffic lines and markings on pavement, and traffic signage. High visibility crosswalk LF $35.00 Repaint stop bars and markings EA $800.00 Painted pedestrian walkway - per 30' with associated signage EA $1,060.00 Buffered bike lane and pavement markings LF $7.58 Bike lane and pavement markings LF $5.25 Miscellaneous Class I trail striping, signage and bollards MI $5,000.00 HAWK/RRFB EA $22,250.00 Gateway monument sign EA $5,000.00 Greenback sharrow EA $300.00 Miscellaneous 4" thermoplastic stripe LF $3.00 Wayfinding signage EA $1,340.00 Yield pavement marking SF $7.00 Green conflict markings LF $14.81 Bridges Provide and install pre-manufactured steel bridge (130'x12') LS $300,000.00 Provide and install pre-manufactured steel bridge (75'x12') LS $200,000.00 Right of Way Acquisition Acquire easements for bridge approach SF $50.00 CONTINGENCY LS 20% SURVEYING LS 5% PLANS, SPECIFICATIONS AND ENGINEERING LS 15% ENVIRONMENTAL DOCUMENTATION, PERMITTING LS 10% TECH STUDIES, MITIGATION LS 2.5% CONSTRUCTION ENGINEERING/ADMIN. LS 15% October 18, 2016Contra Costa County Board of Supervisors Official Minutes886 Final Report B-2 | Alta Planning + Design B.2 Segment 1: Olympic Boulevard – Lafayette Moraga Trail to Pleasant Hill Road Table B-2: Short-Term Improvements Cost Estimate DESCRIPTION QTY UNIT UNIT COST COST MOBILIZATION 1 LS 5% $3,422 GENERAL CONDITIONS, BONDS AND INSURANCE 1 LS 2% $1,369 EROSION CONTROL - INCLUDES ALL BMPS, SWPPP AND REPORTING 1 LS 5% $3,422 TRAFFIC CONTROL 1 LS 10% $6,843 Subtotal $15,055 Sitework, Demolition and Removal - includes all demolition, site preparation for all construction; relocation or re-setting of utilities; temporary construction fencing. Sawcut pavement 100 LF $5.00 $500 Remove AC pavement 80 SF $0.80 $64 Remove curb/gutter 40 LF $10.00 $400 Remove existing striping (no lead present) 3,089 LF $2.00 $6,178 Subtotal $7,142 Concrete Work and Asphalt Paving - includes concrete curbs, 4" PCC sidewalk, Type I pedestrian ramps, concrete pads, Sidepath Construct AC curb 40 LF $12.00 $480 Construct 4" AC over 6" AB 200 SF $10.00 $2,000 Subtotal $2,480 Signs and Pavement Markings - includes painted traffic lines and markings on pavement, and traffic signage. High visibility crosswalk 95 LF $35.00 $3,325 Repaint stop bars and markings 6 EA $800.00 $4,800 Buffered bike lane, pavement markings, and signs 5,256 LF $7.58 $39,840 Wayfinding Signage 8 EA $1,340.00 $10,720 Yield pavement marking 18 SF $7.00 $126 Subtotal $58,811 CONSTRUCTION SUBTOTAL $83,489 CONTINGENCY 20% $16,698 SURVEYING 5% $4,174 PLANS, SPECIFICATIONS AND ESTIMATE 15% $12,523 CONSTRUCTION ENGINEERING/ADMIN. 15% $12,523 TOTAL $130,000 Table B-3: Annual Maintenance Cost Estimate DESCRIPTION QTY UNIT UNIT MAINTENANCE COST/YEAR TOTAL MAINTENANCE COST/YEAR Short-Term improvement Concept Bicycle Lanes and Bicycle Route Sweeping 5,256 LF $10/1,000 LF $53 Signs, Striping, and Pavement Markings $58,811 IC Installation Cost/10 $5,881 B.3 Segment 2.1: Olympic Boulevard – Pleasant Hill Road to Windtree Court Table B-4: Short-Term Improvements Cost Estimate DESCRIPTION QTY UNIT UNIT COST COST MOBILIZATION 1 LS 5% $1,762 GENERAL CONDITIONS, BONDS AND INSURANCE 1 LS 2% $705 TRAFFIC CONTROL 1 LS 10% $3,525 Subtotal $5,992 Sitework, Demolition and Removal - includes all demolition, site preparation for all construction; relocation or re-setting of utilities; temporary construction fencing. Remove existing striping (no lead present) 3,700 LF $2.00 $7,400 Subtotal $7,400 Signs and Pavement Markings - includes painted traffic lines and markings on pavement, and traffic signage. Buffered bike lane, pavement markings, and signs 1,850 LF $7.58 $14,023 Miscellaneous 4" thermoplastic stripe 3,700 LF $3.00 $11,100 Green conflict markings 184 LF $14.81 $2,725 Subtotal $27,848 CONSTRUCTION SUBTOTAL $41,240 CONTINGENCY 20% $8,248 SURVEYING 5% $2,062 PLANS, SPECIFICATIONS AND ESTIMATE 15% $6,186 CONSTRUCTION ENGINEERING/ADMIN. 15% $6,186 TOTAL $64,000 Table B-5: Long-Term Improvements Cost Estimate DESCRIPTION QTY UNIT UNIT COST COST MOBILIZATION 1 LS 5% $30,569 GENERAL CONDITIONS, BONDS AND INSURANCE 1 LS 2% $12,228 EROSION CONTROL - INCLUDES ALL BMPS, SWPPP AND REPORTING 1 LS 5% $30,569 TRAFFIC CONTROL 1 LS 10% $61,138 Subtotal $134,503 Sitework, Demolition and Removal - includes all demolition, site preparation for all construction; relocation or re-setting of utilities; temporary construction fencing. Sawcut pavement 1903 LF $5.00 $9,515 Remove AC pavement 6,498 SF $0.80 $5,198 Remove fence 400 LF $10.00 $4,000 Relocate existing utility pole 1 EA $8,000.00 $8,000 Remove curb/gutter 925 LF $10.00 $9,250 Remove existing striping 3,700 LF $2.00 $7,400 Subtotal $43,363 Earthwork Clearing and grubbing 3,700 SF $0.25 $925 Excavation and grading 205 CY $50.00 $10,250 Subtotal $11,175 October 18, 2016Contra Costa County Board of Supervisors Official Minutes887 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | B-3 DESCRIPTION QTY UNIT UNIT COST COST Concrete Work and Asphalt Paving - includes concrete curbs, 4" PCC sidewalk, Type I pedestrian ramps, concrete pads, Sidepath Construct curb & gutter 1,903 LF $55.00 $104,665 Construct 4" AC over 6" AB 10,830 SF $10.00 $108,300 Subtotal $212,965 Planting Landscaping (1 gallon shrubs, 5 gallon shrubs, irrigation) 820 SF $6.50 $5,330 Subtotal $5,330 Retaining Walls Concrete retaining wall 2,050 SF $150.00 $307,500 Subtotal $307,500 Signs and Pavement Markings - includes painted traffic lines and markings on pavement, and traffic signage. Repaint stop bars and markings 1 EA $800.00 $800 Buffered bike lane and pavement markings 2,166 LF $7.58 $16,418 Miscellaneous 4" thermoplastic stripe 3,700 LF $3.00 $11,100 Green conflict markings 184 LF $14.81 $2,725 Subtotal $31,043 CONSTRUCTION SUBTOTAL $745,880 CONTINGENCY 20% $149,176 SURVEYING 5% $37,294 PLANS, SPECIFICATIONS AND ENGINEERING 15% $111,882 ENVIRONMENTAL DOCUMENTATION, PERMITTING 10% $74,588 TECH STUDIES, MITIGATION 2.5% $18,647 CONSTRUCTION ENGINEERING/ADMIN. 15% $111,882 TOTAL $1,250,000 Table B-6: Annual Maintenance Cost Estimate DESCRIPTION QTY UNIT UNIT MAINTENANCE COST/YEAR TOTAL MAINTENANCE COST/YEAR Short-Term improvement Concept Bicycle Lanes and Bicycle Route Sweeping 1,850 LF $10 / 1,000 LF $19 Signs, Striping, and Pavement Markings $27,848 IC Installation Cost / 10 $2,785 Long-Term Improvement Concept Bicycle Lanes and Bicycle Route Sweeping 2,166 LF $10 / 1,000 LF $22 Signs, Striping, and Pavement Markings $31,043 IC Installation Cost / 10 $3,104 Sidepath Maintenance 1,083 LF $2652 / 1,000 LF $2,872 Sidepath Pavement Maintenance $108,300 IC Installation Cost / 20 $5,415 Landscape Maintenance 410 LF $900 / 1,000 LF $369 B.4 Segment 2.2: Olympic Boulevard – Windtree Court to Newell Court Table B-7: Short-Term Improvements Cost Estimate DESCRIPTION QTY UNIT UNIT COST COST MOBILIZATION 1 LS 5% $3,238 GENERAL CONDITIONS, BONDS AND INSURANCE 1 LS 2% $1,295 TRAFFIC CONTROL 1 LS 10% $6,475 Subtotal $11,008 Sitework, Demolition and Removal - includes all demolition, site preparation for all construction; relocation or re-setting of utilities; temporary construction fencing. Remove existing striping (no lead present) 8,840 LF $2.00 $17,680 Subtotal $17,680 Signs and Pavement Markings - includes painted traffic lines and markings on pavement, and traffic signage. High visibility crosswalk 155 LF $35.00 $5,425 Repaint stop bars and markings 3 EA $800.00 $2,400 Buffered bike lane, pavement markings, and signs 2,200 LF $7.58 $16,676 Miscellaneous 4" thermoplastic stripe 6,630 LF $3.00 $19,890 Wayfinding signage 2 EA $1,340.00 $2,680 Subtotal $47,071 CONSTRUCTION SUBTOTAL $75,759 CONTINGENCY 20% $15,152 SURVEYING 5% $3,788 PLANS, SPECIFICATIONS AND ESTIMATE 15% $11,364 CONSTRUCTION ENGINEERING/ADMIN. 15% $11,364 TOTAL $118,000 Table B-8: Long-Term Improvements Cost Estimate DESCRIPTION QTY UNIT UNIT COST COST MOBILIZATION 1 LS 5% $11,971 GENERAL CONDITIONS, BONDS AND INSURANCE 1 LS 2% $4,788 EROSION CONTROL - INCLUDES ALL BMPS, SWPPP AND REPORTING 1 LS 5% $11,971 TRAFFIC CONTROL 1 LS 10% $23,942 Subtotal $52,673 Sitework, Demolition and Removal - includes all demolition, site preparation for all construction; relocation or re-setting of utilities; temporary construction fencing. Sawcut pavement 1,161 LF $5.00 $5,805 Remove concrete pavement 100 SF $10.00 $1,000 Remove curb/gutter 1,161 LF $10.00 $11,610 Remove existing striping 6,966 LF $2.00 $13,932 Subtotal $32,347 Earthwork Clearing and grubbing 3,483 SF $0.25 $871 Subtotal $871 October 18, 2016Contra Costa County Board of Supervisors Official Minutes888 Final Report B-4 | Alta Planning + Design DESCRIPTION QTY UNIT UNIT COST COST Concrete Work and Asphalt Paving - includes concrete curbs, 4" PCC sidewalk, Type I pedestrian ramps, concrete pads, Sidepath Construct curb & gutter 1,161 LF $55.00 $63,855 Construct 4" PCC sidewalk 100 SF $15.00 $1,500 Construct 4" AC over 6" AB 1,1610 SF $10.00 $116,100 Construct wide curb ramp with truncated dome surface 4 EA $2,000.00 $8,000 Subtotal $189,455 Signs and Pavement Markings - includes painted traffic lines and markings on pavement, and traffic signage. Buffered bike lane and pavement markings 2,210 LF $7.58 $16,752 Subtotal $16,752 CONSTRUCTION SUBTOTAL $292,098 CONTINGENCY 20% $58,420 SURVEYING 5% $14,605 PLANS, SPECIFICATIONS AND ENGINEERING 15% $43,815 ENVIRONMENTAL DOCUMENTATION, PERMITTING 10% $29,210 TECH STUDIES, MITIGATION 2.5% $7,302 CONSTRUCTION ENGINEERING/ADMIN. 15% $43,814 TOTAL $490,000 Table B-9: Annual Maintenance Cost Estimate DESCRIPTION QTY UNIT UNIT MAINTENANCE COST/YEAR TOTAL MAINTENANCE COST/YEAR Short-Term improvement Concept Bicycle Lanes and Bicycle Route Sweeping 2,200 LF $10 / 1,000 LF $22 Signs, Striping, and Pavement Markings $47,071 IC Installation Cost / 10 $4,707 Long-Term Improvement Concept Bicycle Lanes and Bicycle Route Sweeping 2,210 LF $10 / 1,000 LF $22 Signs, Striping, and Pavement Markings $16,752 IC Installation Cost / 10 $1,675 Sidepath Maintenance 1,178 LF $2652 / 1,000 LF $3,123 Sidepath Pavement Maintenance $116,100 IC Installation Cost / 20 $5,805 B.5 Segment 3: Olympic Boulevard – Newell Court to Boulevard Way/Tice Valley Boulevard Table B-10: Short-Term Improvements Cost Estimate DESCRIPTION QTY UNIT UNIT COST COST MOBILIZATION 1 LS 5% $6,018 GENERAL CONDITIONS, BONDS AND INSURANCE 1 LS 2% $2,407 EROSION CONTROL - INCLUDES ALL BMPS, SWPPP AND REPORTING 1 LS 2% $2,407 TRAFFIC CONTROL 1 LS 10% $12,037 Subtotal $22,870 Sitework, Demolition and Removal - includes all demolition, site preparation for all construction; relocation or re-setting of utilities; temporary construction fencing. Sawcut pavement 160 LF $5.00 $800 Remove concrete pavement 48 SF $1.00 $48 Remove pavement markings 120 SF $7.00 $840 Remove existing striping (no lead present) 5,372 LF $2.00 $10,744 Subtotal $12,432 Concrete Work and Asphalt Paving - includes concrete curbs, 4" PCC sidewalk, Type I pedestrian ramps, concrete pads, Sidepath Construct AC curb 160 LF $12.00 $1,920 Construct 4" AC over 6" AB 320 SF $10.00 $3,200 Curb Ramp with truncated dome surface 4 EA $1,400.00 $5,600 Subtotal $10,720 Signs and Pavement Markings - includes painted traffic lines and markings on pavement, and traffic signage. High visibility crosswalk 371 LF $35.00 $12,985 Repaint stop bars and markings 5 EA $800.00 $4,000 Buffered bike lane, pavement markings, and signs 3,955 LF $7.58 $29,979 Bike lane, pavement markings, and signs 190 LF $5.25 $998 HAWK/RRFB 2 EA $22,250.00 $44,500 Wayfinding signage 2 EA $1,340.00 $2,680 Yield pavement marking 38 SF $7.00 $266 Green conflict markings 122 LF $14.81 $1,807 Subtotal $97,214 CONSTRUCTION SUBTOTAL $143,236 CONTINGENCY 20% $28,647 SURVEYING 5% $7,162 PLANS, SPECIFICATIONS AND ESTIMATE 15% $21,485 CONSTRUCTION ENGINEERING/ADMIN. 15% $21,485 TOTAL $223,000 October 18, 2016Contra Costa County Board of Supervisors Official Minutes889 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | B-5 Table B-11: Long-Term Improvements Cost Estimate DESCRIPTION QTY UNIT UNIT COST COST MOBILIZATION 1 LS 5% $15,012 GENERAL CONDITIONS, BONDS AND INSURANCE 1 LS 2% $6,005 EROSION CONTROL - INCLUDES ALL BMPS, SWPPP AND REPORTING 1 LS 5% $15,012 TRAFFIC CONTROL 1 LS 10% $30,025 Subtotal $66,054 Sitework, Demolition and Removal - includes all demolition, site preparation for all construction; relocation or re-setting of utilities; temporary construction fencing. Sawcut pavement 1,170 LF $5.00 $5,850 Remove AC pavement 1,125 SF $0.80 $900 Remove concrete pavement 200 SF $10.00 $2,000 Remove existing storm drain culvert 1 EA $1,000.00 $1,000 Remove and relocate utility or signal cabinets (up to three) 2 EA $3,000.00 $6,000 Remove curb/gutter 1,170 LF $10.00 $11,700 Tree removal 11 EA $500.00 $5,500 Remove existing striping 1,170 LF $2.00 $2,340 Subtotal $35,290 Earthwork Clearing and grubbing 8,730 SF $0.25 $2,183 Subtotal $2,183 Concrete Work and Asphalt Paving - includes concrete curbs, 4" PCC sidewalk, Type I pedestrian ramps, concrete pads, Sidepath Construct curb & gutter 2,010 LF $55.00 $110,550 Construct 4" PCC sidewalk 9,855 SF $15.00 $147,825 Construct new inlet to existing storm drain 1 EA $3,000.00 $3,000 Curb ramp with truncated dome surface 1 EA $1,400.00 $1,400 Subtotal $262,775 CONSTRUCTION SUBTOTAL $366,302 CONTINGENCY 20% $73,260 SURVEYING 5% $18,315 PLANS, SPECIFICATIONS AND ENGINEERING 15% $54,945 ENVIRONMENTAL DOCUMENTATION, PERMITTING 10% $36,630 TECH STUDIES, MITIGATION 2.5% $9,158 CONSTRUCTION ENGINEERING/ADMIN. 15% $54,945 TOTAL $613,556 Table B-12: Annual Maintenance Cost Estimate DESCRIPTION QTY UNIT UNIT MAINTENANCE COST/YEAR TOTAL MAINTENANCE COST/YEAR Short-Term improvement Concept Bicycle Lanes and Bicycle Route Sweeping 3,955 LF $10 / 1,000 LF $40 Signs, Striping, and Pavement Markings $97,214 IC Installation Cost / 10 $9,721 Sidepath Maintenance 160 LF $2652 / 1,000 LF $424 Sidepath Pavement Maintenance $3,200 IC Installation Cost / 20 $160 Long-Term Improvement Concept Sidepath Maintenance 1,792 LF $2652 / 1,000 LF $4,752 Sidepath Pavement Maintenance $147,825 IC Installation Cost / 20 $7,391 October 18, 2016Contra Costa County Board of Supervisors Official Minutes890 Final Report B-6 | Alta Planning + Design B.6 Segment 4: Olympic Boulevard – Boulevard Way/Tice Valley Boulevard to Newell Avenue Table B-13: Short-Term Improvements Cost Estimate DESCRIPTION QTY UNIT UNIT COST COST MOBILIZATION 1 LS 5% $17,042 GENERAL CONDITIONS, BONDS AND INSURANCE 1 LS 2% $6,817 EROSION CONTROL - INCLUDES ALL BMPS, SWPPP AND REPORTING 1 LS 5% $17,042 TRAFFIC CONTROL 1 LS 10% $34,083 Subtotal $74,983 Sitework, Demolition and Removal - includes all demolition, site preparation for all construction; relocation or re-setting of utilities; temporary construction fencing. Sawcut pavement 1,370 LF $5.00 $6,850 Remove AC pavement 8,780 SF $0.80 $7,024 Remove concrete pavement 560 SF $1.00 $560 Remove curb/gutter 1,370 LF $10.00 $13,700 Remove existing striping (no lead present) 2,740 LF $2.00 $5,480 Subtotal $33,614 Earthwork Soil for new landscape areas 152 CY $20.00 $3,040 Subtotal $3,040 Concrete Work and Asphalt Paving - includes concrete curbs, 4" PCC sidewalk, Type I pedestrian ramps, concrete pads, Sidepath Construct curb & gutter 1,390 LF $55.00 $76,450 Construct 4" AC over 6" AB 14,540 SF $10.00 $145,400 Curb Ramp with truncated dome surface 1 EA $1,400.00 $1,400 Subtotal $223,250 Planting Landscaping (1 gallon shrubs, 15 gallon trees, irrigation) 4,110 SF $6.50 $26,715 Irrigation meter/connection, backflow, and controller 1 EA $15,000.00 $15,000 Subtotal $41,715 Signs and Pavement Markings - includes painted traffic lines and markings on pavement, and traffic signage. Bike lane, pavement markings, and signs 5,138 LF $5.25 $26,972 Miscellaneous 4" thermoplastic stripe 2,740 LF $3.00 $8,220 Wayfinding signage 3 EA $1,340.00 $4,020 Subtotal $39,212 CONSTRUCTION SUBTOTAL $415,814 CONTINGENCY 20% $83,163 SURVEYING 5% $20,791 PLANS, SPECIFICATIONS AND ESTIMATE 15% $62,372 CONSTRUCTION ENGINEERING/ADMIN. 15% $62,372 TOTAL $645,000 Table B-14: Long-Term Improvements Cost Estimate DESCRIPTION QTY UNIT UNIT COST COST MOBILIZATION 1 LS 5% $15,445 GENERAL CONDITIONS, BONDS AND INSURANCE 1 LS 2% $6,178 EROSION CONTROL - INCLUDES ALL BMPS, SWPPP AND REPORTING 1 LS 5% $15,445 TRAFFIC CONTROL 1 LS 10% $30,890 Subtotal $67,958 Sitework, Demolition and Removal - includes all demolition, site preparation for all construction; relocation or re-setting of utilities; temporary construction fencing. Sawcut pavement 158 LF $5.00 $790 Remove AC pavement 13,020 SF $0.80 $10,416 Remove concrete pavement 200 SF $10.00 $2,000 Remove curb/gutter 158 LF $10.00 $1,580 Subtotal $14,786 Concrete Work and Asphalt Paving - includes concrete curbs, 4" PCC sidewalk, Type I pedestrian ramps, concrete pads, Sidepath Construct curb & gutter 158 LF $55.00 $8,690 Construct 4" PCC sidewalk 474 SF $15.00 $7,110 Construct 4" AC over 6" AB 21,700 SF $10.00 $217,000 Extend existing storm drain system 4 EA $1,000.00 $4,000 Subtotal $236,800 Planting Landscaping (1 gallon shrubs, 5 gallon shrubs, irrigation) 6,510 SF $6.50 $42,315 Irrigation meter/connection, backflow, and controller 1 EA $15,000.00 $15,000 Subtotal $57,315 CONSTRUCTION SUBTOTAL $376,859 CONTINGENCY 20% $75,372 SURVEYING 5% $18,843 PLANS, SPECIFICATIONS AND ENGINEERING 15% $56,529 ENVIRONMENTAL DOCUMENTATION, PERMITTING 10% $37,686 TECH STUDIES, MITIGATION 2.5% $9,421 CONSTRUCTION ENGINEERING/ADMIN. 15% $56,529 TOTAL $632,000 October 18, 2016Contra Costa County Board of Supervisors Official Minutes891 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | B-7 Table B-15: Annual Maintenance Cost Estimate DESCRIPTION QTY UNIT UNIT MAINTENANCE COST/YEAR TOTAL MAINTENANCE COST/YEAR Short-Term improvement Concept Bicycle Lanes and Bicycle Route Sweeping 5,138 LF $10 / 1,000 LF $51 Signs, Striping, and Pavement Markings $39,212 IC Installation Cost / 10 $3,921 Sidepath Maintenance 1,510 LF $2652 / 1,000 LF $4,005 Sidepath Pavement Maintenance $145,400 IC Installation Cost / 20 $7,270 Landscape Maintenance 1,370 LF $900 / 1,000 LF $1,233 Long-Term Improvement Concept Sidepath Maintenance 2,170 LF $2652 / 1,000 LF $5,755 Sidepath Pavement Maintenance $217,000 IC Installation Cost / 20 $10,850 Landscape Maintenance 2,170 LF $900 / 1,000 LF $1,953 B.7 Segment 5: Olympic Boulevard – Newell Avenue to I-680 Table B-16: Short-Term Improvements Cost Estimate DESCRIPTION QTY UNIT UNIT COST COST MOBILIZATION 1 LS 5% $4,4256 GENERAL CONDITIONS, BONDS AND INSURANCE 1 LS 2% $1,770 TRAFFIC CONTROL 1 LS 10% $8,852 Subtotal $15,048 Sitework, Demolition and Removal - includes all demolition, site preparation for all construction; relocation or re-setting of utilities; temporary construction fencing. Remove existing striping (no lead present) 5,994 LF $2.00 $11,987 Subtotal $11,987 Signs and Pavement Markings - includes painted traffic lines and markings on pavement, and traffic signage. Bike lane, pavement markings, and signs 3,746 LF $5.25 $19,667 HAWK/RRFB 2 EA $22,250.00 $44,500 Miscellaneous 4" thermoplastic stripe 4,121 LF $3.00 $12,362 Subtotal $76,528 CONSTRUCTION SUBTOTAL $103,563 CONTINGENCY 20% $20,713 SURVEYING 5% $5,178 PLANS, SPECIFICATIONS AND ESTIMATE 15% $15,534 CONSTRUCTION ENGINEERING/ADMIN. 15% $15,534 TOTAL $161,000 Table B-17: Long-Term Improvements Cost Estimate DESCRIPTION QTY UNIT UNIT COST COST MOBILIZATION 1 LS 5% $40,624 GENERAL CONDITIONS, BONDS AND INSURANCE 1 LS 2% $16,249 EROSION CONTROL - INCLUDES ALL BMPS, SWPPP AND REPORTING 1 LS 5% $40,624 TRAFFIC CONTROL 1 LS 10% $81,247 Subtotal $178,744 Sitework, Demolition and Removal - includes all demolition, site preparation for all construction; relocation or re-setting of utilities; temporary construction fencing. Sawcut pavement 5,919 LF $5.00 $29,595 Remove AC pavement 9,450 SF $0.80 $7,560 Remove concrete pavement 18,900 SF $5.00 $94,500 Remove and relocate existing light standard 5 EA $2,000.00 $10,000 Remove and relocate utility or signal cabinets (up to three) 1 EA $3,000.00 $3,000 Remove curb/gutter 5,919 LF $10.00 $59,190 Tree removal 6 EA $500.00 $3,000 Remove existing striping 7,560 LF $2.00 $15,120 Subtotal $221,965 October 18, 2016Contra Costa County Board of Supervisors Official Minutes892 Final Report B-8 | Alta Planning + Design DESCRIPTION QTY UNIT UNIT COST COST Concrete Work and Asphalt Paving - includes concrete curbs, 4" PCC sidewalk, Type I pedestrian ramps, concrete pads, Sidepath Construct curb & gutter 5,919 LF $55.00 $325,545 Construct 4" PCC sidewalk 9,450 SF $15.00 $141,750 Construct new inlet to existing storm drain 5 EA $3,000.00 $15,000 Colored stamped asphalt or concrete 5,619 SF $15.00 $84,285 Subtotal $566,580 Planting 15 gallon trees with protective posts and root barriers, irrigation 6 EA $1,600.00 $9,600 Subtotal $9,600 Signs and Pavement Markings - includes painted traffic lines and markings on pavement, and traffic signage. Buffered bike lane and pavement markings 1,890 LF $7.58 $14,326 Subtotal $14,326 CONSTRUCTION SUBTOTAL $991,215 CONTINGENCY 20% $198,243 SURVEYING 5% $49,561 PLANS, SPECIFICATIONS AND ENGINEERING 15% $148,682 ENVIRONMENTAL DOCUMENTATION, PERMITTING 10% $99,121 TECH STUDIES, MITIGATION 2.5% $24,780 CONSTRUCTION ENGINEERING/ADMIN. 15% $148,682 TOTAL $1,661,000 Table B-18: Annual Maintenance Cost Estimate DESCRIPTION QTY UNIT UNIT MAINTENANCE COST/YEAR TOTAL MAINTENANCE COST/YEAR Short-Term improvement Concept Bicycle Lanes and Bicycle Route Sweeping 3,746 LF $10 / 1,000 LF $37.46 Signs, Striping, and Pavement Markings $76,528 IC Installation Cost / 10 $7,653 Long-Term Improvement Concept Bicycle Lanes and Bicycle Route Sweeping 1,890 LF $10 / 1,000 LF $19 Signs, Striping, and Pavement Markings $14,326 IC Installation Cost / 10 $1,433 Sidepath Maintenance 158 LF $2652 / 1,000 LF $418 Sidepath Pavement Maintenance $14,326 IC Installation Cost / 20 $716 B.8 Segment 6.1: Olympic Boulevard – I-680 to Alpine Road Table B-19: Short-Term Improvements Cost Estimate DESCRIPTION QTY UNIT UNIT COST COST MOBILIZATION 1 LS 5% $3,960 GENERAL CONDITIONS, BONDS AND INSURANCE 1 LS 2% $1,584 TRAFFIC CONTROL 1 LS 10% $7,921 Subtotal $13,465 Sitework, Demolition and Removal - includes all demolition, site preparation for all construction; relocation or re-setting of utilities; temporary construction fencing. Remove existing striping (no lead present) 3,470 LF $2.00 $6,940 Subtotal $6,940 Signs and Pavement Markings - includes painted traffic lines and markings on pavement, and traffic signage. High visibility crosswalk 770 LF $35.00 $26,950 Bike lane, pavement markings, and signs 1,730 LF $5.25 $9,083 Gateway monument sign 6 EA $5,000.00 $30,000 Wayfinding signage 2 EA $1,340.00 $2,680 Green conflict markings 240 LF $14.81 $3,554 Subtotal $72,267 SUBTOTAL $92,672 CONTINGENCY 20% $18,534 SURVEYING 5% $4,634 PLANS, SPECIFICATIONS AND ESTIMATE 15% $13,901 CONSTRUCTION ENGINEERING/ADMIN. 15% $13,901 TOTAL $144,000 Table B-20: Long Term Improvements Cost Estimate DESCRIPTION QTY UNIT UNIT COST COST MOBILIZATION 1 LS 5% $31,072 GENERAL CONDITIONS, BONDS AND INSURANCE 1 LS 2% $12,429 EROSION CONTROL - INCLUDES ALL BMPS, SWPPP AND REPORTING 1 LS 5% $31,072 TRAFFIC CONTROL 1 LS 10% $62,144 Subtotal $136,717 Sitework, Demolition and Removal - includes all demolition, site preparation for all construction; relocation or re-setting of utilities; temporary construction fencing. Remove concrete pavement 3,160 SF $10.00 $31,600 Remove and relocate utility or signal cabinets (up to three) 2 EA $3,000.00 $6,000 Remove curb/gutter 160 LF $10.00 $1,600 Modify existing concrete retaining (at I-680 undercrossing) 1 EA $5,000.00 $5,000 Subtotal $44,200 October 18, 2016Contra Costa County Board of Supervisors Official Minutes893 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | B-9 DESCRIPTION QTY UNIT UNIT COST COST Earthwork Excavation and grading 425 CY $50.00 $21,250 Subtotal $21,250 Concrete Work and Asphalt Paving - includes concrete curbs, 4" PCC sidewalk, Type I pedestrian ramps, concrete pads, Sidepath Construct 4" PCC sidewalk 3,700 SF $15.00 $55,500 Colored stamped asphalt or concrete 7,700 SF $15.00 $115,500 Construct wide curb ramp with truncated dome surface 8 EA $2,000.00 $16,000 Subtotal $187,000 Planting Landscaping (1 gallon shrubs, 5 gallon shrubs, irrigation) 460 SF $6.50 $2,990 Subtotal $2,990 Retaining Walls Concrete retaining wall 2,440 SF $150.00 $366,000 Subtotal $366,000 CONSTRUCTION SUBTOTAL $758,157 CONTINGENCY 20% $151,631 SURVEYING 5% $37,908 PLANS, SPECIFICATIONS AND ENGINEERING 15% $113,724 ENVIRONMENTAL DOCUMENTATION, PERMITTING 10% $75,816 TECH STUDIES, MITIGATION 2.5% $18,954 CONSTRUCTION ENGINEERING/ADMIN. 15% $113,724 TOTAL $1,270,000 Table B-21: Annual Maintenance Cost Estimate DESCRIPTION QTY UNIT UNIT MAINTENANCE COST/YEAR TOTAL MAINTENANCE COST/YEAR Short-Term improvement Concept Bicycle Lanes and Bicycle Route Sweeping 1,730 LF $10 / 1,000 LF $17 Signs, Striping, and Pavement Markings $72,267 IC Installation Cost / 10 $7,227 Long-Term Improvement Concept Sidepath Maintenance 370 LF $2652 / 1,000 LF $981 Sidepath Pavement Maintenance $55,500 IC Installation Cost / 20 $2,775 Landscape Maintenance 230 LF $900 / 1,000 LF $207 B.9 Segment 6.2: Olympic Boulevard – Alpine Road to S. California Boulevard Table B-22: Short-Term Improvements Cost Estimate DESCRIPTION QTY UNIT UNIT COST COST MOBILIZATION 1 LS 5% $2,043 GENERAL CONDITIONS, BONDS AND INSURANCE 1 LS 2% $817 TRAFFIC CONTROL 1 LS 10% $4,086 Subtotal $6,945 Sitework, Demolition and Removal - includes all demolition, site preparation for all construction; relocation or re-setting of utilities; temporary construction fencing. Remove existing striping (no lead present) 7,055 LF $2.00 $14,110 Subtotal $14,110 Signs and Pavement Markings - includes painted traffic lines and markings on pavement, and traffic signage. High visibility crosswalk 360 LF $35.00 $12,600 Buffered bike lane, pavement markings, and signs 1,340 LF $7.58 $10,157 Bike lane, pavement markings, and signs 390 LF $5.25 $2,048 Greenback sharrow 4 EA $300.00 $1,200 Green conflict markings 50 LF $14.81 $741 Subtotal $26,745 CONSTRUCTION SUBTOTAL $47,801 CONTINGENCY 20% $9,560 SURVEYING 5% $2,390 PLANS, SPECIFICATIONS AND ESTIMATE 15% $7,170 CONSTRUCTION ENGINEERING/ADMIN. 15% $7,170 TOTAL $75,000 Table B-23: Long-Term Improvements Cost Estimate DESCRIPTION QTY UNIT UNIT COST COST MOBILIZATION 1 LS 5% $11,250 GENERAL CONDITIONS, BONDS AND INSURANCE 1 LS 2% $4,500 EROSION CONTROL - INCLUDES ALL BMPS, SWPPP AND REPORTING 1 LS 5% $11,250 TRAFFIC CONTROL 1 LS 10% $22,500 Subtotal $49,500 Sitework, Demolition and Removal - includes all demolition, site preparation for all construction; relocation or re-setting of utilities; temporary construction fencing. Sawcut pavement 910 LF $5.00 $4,550 Remove AC pavement 8,500 SF $0.80 $6,800 Remove concrete pavement 864 SF $10.00 $8,640 Remove curb/gutter 850 LF $10.00 $8,500 Remove existing striping 2,550 LF $2.00 $5,100 Subtotal $33,590 October 18, 2016Contra Costa County Board of Supervisors Official Minutes894 Final Report B-10 | Alta Planning + Design DESCRIPTION QTY UNIT UNIT COST COST Concrete Work and Asphalt Paving - includes concrete curbs, 4" PCC sidewalk, Type I pedestrian ramps, concrete pads, Sidepath Construct curb & gutter 850 LF $55.00 $46,750 Construct 4" AC over 6" AB 9,364 SF $10.00 $93,640 Construct new inlet to existing storm drain 3 EA $3,000.00 $9,000 Construct wide curb ramp with truncated dome surface 2 EA $2,000.00 $4,000 Subtotal $153,390 Planting Landscaping (1 gallon shrubs, 5 gallon shrubs, irrigation) 2,550 SF $6.50 $16,575 Irrigation meter/connection, backflow, and controller 1 EA $15,000.00 $15,000 Subtotal $31,575 Signs and Pavement Markings - includes painted traffic lines and markings on pavement, and traffic signage. Buffered bike lane and pavement markings 850 LF $7.58 $6,443 Subtotal $6,443 CONSTRUCTION SUBTOTAL $274,498 CONTINGENCY 20% $54,900 SURVEYING 5% $13,725 PLANS, SPECIFICATIONS AND ENGINEERING 15% $41,175 ENVIRONMENTAL DOCUMENTATION, PERMITTING 10% $27,450 TECH STUDIES, MITIGATION 2.5% $6,862 CONSTRUCTION ENGINEERING/ADMIN. 15% $41,175 TOTAL $460,000 Table B-24: Annual Maintenance Cost Estimate DESCRIPTION QTY UNIT UNIT MAINTENANCE COST/YEAR TOTAL MAINTENANCE COST/YEAR Short-Term improvement Concept Bicycle Lanes and Bicycle Route Sweeping 1,780 LF $10 / 1,000 LF $18 Signs, Striping, and Pavement Markings $26,745 IC Installation Cost / 10 $2,675 Long-Term Improvement Concept Bicycle Lanes and Bicycle Route Sweeping 850 LF $10 / 1,000 LF $9 Signs, Striping, and Pavement Markings $6,443 IC Installation Cost / 10 $644 Sidepath Maintenance 936 LF $2652 / 1,000 LF $2,483 Sidepath Pavement Maintenance $93,640 IC Installation Cost / 20 $4,682 Landscape Maintenance 850 LF $900 / 1,000 LF $765 B.10 Segment 7: S. California Boulevard – Olympic Boulevard to Newell Avenue Table B-25: Short-Term Improvements Cost Estimate DESCRIPTION QTY UNIT UNIT COST COST MOBILIZATION 1 LS 5% $328 GENERAL CONDITIONS, BONDS AND INSURANCE 1 LS 2% $131 TRAFFIC CONTROL 1 LS 10% $656 Subtotal $1,115 Signs and Pavement Markings - includes painted traffic lines and markings on pavement, and traffic signage. Greenback sharrow 4 EA $300.00 $1,200 Wayfinding signage 4 EA $1,340.00 $5,360 Subtotal $6,560 CONSTRUCTION SUBTOTAL $7,675 CONTINGENCY 20% $1,535 SURVEYING 5% $384 PLANS, SPECIFICATIONS AND ESTIMATE 15% $1,151 CONSTRUCTION ENGINEERING/ADMIN. 15% $1,151 TOTAL $12,000 Table B-26: Long-Term Improvements Cost Estimate DESCRIPTION QTY UNIT UNIT COST COST MOBILIZATION 1 LS 5% $28,309 GENERAL CONDITIONS, BONDS AND INSURANCE 1 LS 2% $11,324 EROSION CONTROL - INCLUDES ALL BMPS, SWPPP AND REPORTING 1 LS 5% $28,309 TRAFFIC CONTROL 1 LS 10% $56,618 Subtotal $124,560 Sitework, Demolition and Removal - includes all demolition, site preparation for all construction; relocation or re-setting of utilities; temporary construction fencing. Sawcut pavement 250 LF $5.00 $1,250 Remove AC pavement 1,730 SF $0.80 $1,384 Remove concrete pavement 4,240 SF $10.00 $42,400 Relocate existing utility pole 2 EA $8,000.00 $16,000 Remove and relocate existing light standard 5 EA $2,000.00 $10,000 Remove and relocate utility or signal cabinets (up to three) 2 EA $3,000.00 $6,000 Remove curb/gutter 490 LF $10.00 $4,900 Tree removal 14 EA $500.00 $7,000 Subtotal $88,934 Earthwork Soil for new landscape areas 55 CY $20.00 $1,100 Subtotal $1,100 October 18, 2016Contra Costa County Board of Supervisors Official Minutes895 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | B-11 DESCRIPTION QTY UNIT UNIT COST COST Concrete Work and Asphalt Paving - includes concrete curbs, 4" PCC sidewalk, Type I pedestrian ramps, concrete pads, Sidepath Construct curb & gutter 410 LF $55.00 $22,550 Construct AC curb 160 LF $12.00 $1,920 Construct 4" PCC sidewalk 6,942 SF $15.00 $104,130 Construct new inlet to existing storm drain 1 EA $3,000.00 $3,000 Construct wide curb ramp with truncated dome surface 2 EA $2,000.00 $4,000 Subtotal $135,600 Planting 15 gallon trees with protective posts and root barriers, irrigation 14 EA $1,600.00 $22,400 Landscaping (1 gallon shrubs, 5 gallon shrubs, irrigation) 1,500 SF $6.50 $9,750 Subtotal $32,150 Signs and Pavement Markings - includes painted traffic lines and markings on pavement, and traffic signage. High visibility crosswalk 240 LF $35.00 $8,400 Subtotal $8,400 Bridges Provide and install pre-manufactured steel bridge (130'x12') 1 LS $300,000.00 $300,000 Subtotal $300,000 Right of Way Acquisition Acquire easements for bridge approach 1,000 SF $50.00 $50,000 Subtotal $50,000 CONSTRUCTION SUBTOTAL $740,744 CONTINGENCY 20% $148,149 SURVEYING 5% $37,037 PLANS, SPECIFICATIONS AND ENGINEERING 15% $111,112 ENVIRONMENTAL DOCUMENTATION, PERMITTING 10% $74,074 TECH STUDIES, MITIGATION 2.5% $18,519 CONSTRUCTION ENGINEERING/ADMIN. 15% $111,112 TOTAL $1,241,000 Table B-27: Annual Maintenance Cost Estimate DESCRIPTION QTY UNIT UNIT MAINTENANCE COST/YEAR TOTAL MAINTENANCE COST/YEAR Short-Term improvement Concept Signs, Striping, and Pavement Markings $6,560 IC Installation Cost / 10 $656 Long-Term Improvement Concept Signs, Striping, and Pavement Markings $8,400 IC Installation Cost / 10 $840 Sidepath Maintenance 694 LF $2652 / 1,000 LF $1,841 Sidepath Pavement Maintenance $104,130 IC Installation Cost / 20 $5,207 Landscape Maintenance 500 LF $900 / 1,000 LF $450 Bridge Maintenance $300,000 IC Installation Cost / 30 $10,000 B.11 Segment 8.1: Newell Avenue – S. California Boulevard to S. Main Street Table B-28: Short-Term Improvements Concept DESCRIPTION QTY UNIT UNIT COST COST MOBILIZATION 1 LS 5% $45 GENERAL CONDITIONS, BONDS AND INSURANCE 1 LS 2% $18 TRAFFIC CONTROL 1 LS 10% $90 Subtotal $153 Signs and Pavement Markings - includes painted traffic lines and markings on pavement, and traffic signage. Greenback sharrow 3 EA $300.00 $900 Subtotal $900 CONSTRUCTION SUBTOTAL $1,053 CONTINGENCY 20% $211 SURVEYING 5% $53 PLANS, SPECIFICATIONS AND ESTIMATE 15% $158 CONSTRUCTION ENGINEERING/ADMIN. 15% $158 TOTAL $2,000 Table B-29: Long-Term Improvements Cost Estimate – Sidepath Alternative DESCRIPTION QTY UNIT UNIT COST COST MOBILIZATION 1 LS 5% $12,387 GENERAL CONDITIONS, BONDS AND INSURANCE 1 LS 2% $4,955 EROSION CONTROL - INCLUDES ALL BMPS, SWPPP AND REPORTING 1 LS 5% $12,387 TRAFFIC CONTROL 1 LS 10% $24,774 Subtotal $54,503 Sitework, Demolition and Removal - includes all demolition, site preparation for all construction; relocation or re-setting of utilities; temporary construction fencing. Sawcut pavement 830 LF $5.00 $4,150 Remove AC pavement 3,650 SF $0.80 $2,920 Remove concrete pavement 1,314 SF $10.00 $13,140 Relocate existing utility pole 2 EA $8,000.00 $16,000 Remove and relocate existing light standard 2 EA $2,000.00 $4,000 Remove and relocate utility or signal cabinets (up to three) 1 EA $3,000.00 $3,000 Remove curb/gutter 730 LF $10.00 $7,300 Tree removal 3 EA $500.00 $1,500 Remove existing striping 3,650 LF $2.00 $7,300 Subtotal $59,310 Earthwork Soil for new landscape areas 66 CY $20.00 $1,320 Subtotal $1,320 October 18, 2016Contra Costa County Board of Supervisors Official Minutes896 Final Report B-12 | Alta Planning + Design DESCRIPTION QTY UNIT UNIT COST COST Concrete Work and Asphalt Paving - includes concrete curbs, 4" PCC sidewalk, Type I pedestrian ramps, concrete pads, Sidepath Construct curb & gutter 950 LF $55.00 $52,250 Construct 4" PCC sidewalk 4,514 SF $15.00 $67,710 Construct new inlet to existing storm drain 2 EA $3,000.00 $6,000 Colored stamped asphalt or concrete 330 SF $15.00 $4,950 Construct wide curb ramp with truncated dome surface 2 EA $2,000.00 $4,000 Subtotal $134,910 Planting 15 gallon trees with protective posts and root barriers, irrigation 6 EA $1,600.00 $9,600 Landscaping (1 gallon shrubs, 5 gallon shrubs, irrigation) 1,800 SF $6.50 $11,700 Subtotal $21,300 Signs and Pavement Markings - includes painted traffic lines and markings on pavement, and traffic signage. High visibility crosswalk 570 LF $35.00 $19,950 Miscellaneous 4" thermoplastic stripe 3,650 LF $3.00 $10,950 Subtotal $30,900 CONSTRUCTION SUBTOTAL $302,243 CONTINGENCY 20% $60,449 SURVEYING 5% $15,112 PLANS, SPECIFICATIONS AND ENGINEERING 15% $45,336 ENVIRONMENTAL DOCUMENTATION, PERMITTING 10% $30,224 TECH STUDIES, MITIGATION 2.5% $7,556 CONSTRUCTION ENGINEERING/ADMIN. 15% $45,336 TOTAL $507,000 Table B-30: Long-Term Improvements Cost Estimate – Lane Removal Alternative DESCRIPTION QTY UNIT UNIT COST COST MOBILIZATION 1 LS 5% $11,098 GENERAL CONDITIONS, BONDS AND INSURANCE 1 LS 2% $4,439 EROSION CONTROL - INCLUDES ALL BMPS, SWPPP AND REPORTING 1 LS 5% $11,098 TRAFFIC CONTROL 1 LS 10% $22,195 Subtotal $48,830 Sitework, Demolition and Removal - includes all demolition, site preparation for all construction; relocation or re-setting of utilities; temporary construction fencing. Remove AC pavement 4,380 SF $0.80 $3,504 Remove concrete pavement 1,314 SF $10.00 $13,140 Remove and relocate utility or signal cabinets (up to three) 1 EA $3,000.00 $3,000 Remove curb/gutter 730 LF $10.00 $7,300 Remove existing striping 3,650 LF $2.00 $7,300 Subtotal $34,244 DESCRIPTION QTY UNIT UNIT COST COST Concrete Work and Asphalt Paving - includes concrete curbs, 4" PCC sidewalk, Type I pedestrian ramps, concrete pads, Sidepath Construct curb & gutter 950 LF $55.00 $52,250 Construct 4" PCC sidewalk 6,704 SF $15.00 $100,560 Construct new inlet to existing storm drain 2 EA $3,000.00 $6,000 Colored stamped asphalt or concrete 330 SF $15.00 $4,950 Construct wide curb ramp with truncated dome surface 2 EA $2,000.00 $4,000 Subtotal $167,760 Signs and Pavement Markings - includes painted traffic lines and markings on pavement, and traffic signage. High visibility crosswalk 570 LF $35.00 $19,950 Subtotal $19,950 CONSTRUCTION SUBTOTAL $270,784 CONTINGENCY 20% $54,157 SURVEYING 5% $13,539 PLANS, SPECIFICATIONS AND ENGINEERING 15% $40,618 ENVIRONMENTAL DOCUMENTATION, PERMITTING 10% $27,078 TECH STUDIES, MITIGATION 2.5% $6,770 CONSTRUCTION ENGINEERING/ADMIN. 15% $40,618 TOTAL $454,000 Table B-31: Annual Maintenance Cost Estimate DESCRIPTION QTY UNIT UNIT MAINTENANCE COST/YEAR TOTAL MAINTENANCE COST/YEAR Short-Term improvement Concept Signs, Striping, and Pavement Markings $900 IC Installation Cost / 10 $90 Long-Term Improvement Concept – Sidepath Alternative Signs, Striping, and Pavement Markings $30,900 IC Installation Cost / 10 $3,090 Sidepath Maintenance 347 LF $2652 / 1,000 LF $921 Sidepath Pavement Maintenance $67,710 IC Installation Cost / 20 $3,386 Landscape Maintenance 600 LF $900 / 1,000 LF $540 Long-Term Improvement Concept – Lane Removal Alternative Signs, Striping, and Pavement Markings $19,950 IC Installation Cost / 10 $1,995 Sidepath Maintenance 670 LF $2652 / 1,000 LF $1,778 Sidepath Pavement Maintenance $100,560 IC Installation Cost / 20 $5,028 October 18, 2016Contra Costa County Board of Supervisors Official Minutes897 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | B-13 B.12 Segment 8.2: Newell Avenue – S. Main Street to Broadway Avenue/Iron Horse Trail Table B-32: Short-Term Improvements Cost Estimate DESCRIPTION QTY UNIT UNIT COST COST MOBILIZATION 1 LS 5% $276 GENERAL CONDITIONS, BONDS AND INSURANCE 1 LS 2% $110 TRAFFIC CONTROL 1 LS 10% $552 Subtotal $938 Signs and Pavement Markings - includes painted traffic lines and markings on pavement, and traffic signage. Greenback sharrow 5 EA $300.00 $1,500 Wayfinding signage 3 EA $1,340.00 $4,020 Subtotal $5,520 CONSTRUCTION SUBTOTAL $6,458 CONTINGENCY 20% $1,292 SURVEYING 5% $323 PLANS, SPECIFICATIONS AND ESTIMATE 15% $969 CONSTRUCTION ENGINEERING/ADMIN. 15% $969 TOTAL $11,000 Table B-33: Long-Term Improvements Cost Estimate – Sidepath Alternative DESCRIPTION QTY UNIT UNIT COST COST MOBILIZATION 1 LS 5% $20,903 GENERAL CONDITIONS, BONDS AND INSURANCE 1 LS 2% $8,361 EROSION CONTROL - INCLUDES ALL BMPS, SWPPP AND REPORTING 1 LS 5% $20,903 TRAFFIC CONTROL 1 LS 10% $41,807 Subtotal $91,974 Sitework, Demolition and Removal - includes all demolition, site preparation for all construction; relocation or re-setting of utilities; temporary construction fencing. Sawcut pavement 850 LF $5.00 $4,250 Remove AC pavement 1,000 SF $0.80 $800 Remove concrete pavement 1,825 SF $10.00 $18,250 Remove and relocate existing light standard 2 EA $2,000.00 $4,000 Remove curb/gutter 850 LF $10.00 $8,500 Tree removal 6 EA $500.00 $3,000 Remove existing striping 1,184 LF $2.00 $2,368 Subtotal $41,168 Earthwork Soil for new landscape areas 24 CY $20.00 $480 Subtotal $480 DESCRIPTION QTY UNIT UNIT COST COST Concrete Work and Asphalt Paving - includes concrete curbs, 4" PCC sidewalk, Type I pedestrian ramps, concrete pads, Sidepath Construct curb & gutter 850 LF $55.00 $46,750 Construct 4" PCC sidewalk 890 SF $15.00 $13,350 Construct new inlet to existing storm drain 1 EA $3,000.00 $3,000 Colored stamped asphalt or concrete 1,185 SF $15.00 $17,775 Construct wide curb ramp with truncated dome surface 3 EA $2,000.00 $6,000 Subtotal $86,875 Planting 15 gallon trees with protective posts and root barriers, irrigation 6 EA $1,600.00 $9,600 Landscaping (1 gallon shrubs, 5 gallon shrubs, irrigation) 660 SF $6.50 $4,290 Irrigation meter/connection, backflow, and controller 1 EA $15,000.00 $15,000 Subtotal $28,890 Signs and Pavement Markings - includes painted traffic lines and markings on pavement, and traffic signage. High visibility crosswalk 360 LF $35.00 $12,600 HAWK/RRFB 2 EA $22,250.00 $44,500 Miscellaneous 4" thermoplastic stripe 1,184 LF $3.00 $3,552 Subtotal $60,652 Bridges Provide and install pre-manufactured steel bridge (75'x12') 1 LS $200,000.00 $200,000 Subtotal $200,000 Right of Way Acquisition Acquire easements for bridge approach 1,000 SF $50.00 $50,000 Subtotal $50,000 CONSTRUCTION SUBTOTAL $560,039 CONTINGENCY 20% $112,008 SURVEYING 5% $28,002 PLANS, SPECIFICATIONS AND ENGINEERING 15% $84,006 ENVIRONMENTAL DOCUMENTATION, PERMITTING 10% $56,004 TECH STUDIES, MITIGATION 2.5% $14,001 CONSTRUCTION ENGINEERING/ADMIN. 15% $84,006 TOTAL $939,000 October 18, 2016Contra Costa County Board of Supervisors Official Minutes898 Final Report B-14 | Alta Planning + Design Table B-34: Long-Term Improvements Cost Estimate – Lane Removal Alternative DESCRIPTION QTY UNIT UNIT COST COST MOBILIZATION 1 LS 5% $20,639 GENERAL CONDITIONS, BONDS AND INSURANCE 1 LS 2% $8,256 EROSION CONTROL - INCLUDES ALL BMPS, SWPPP AND REPORTING 1 LS 5% $20,639 TRAFFIC CONTROL 1 LS 10% $41,279 Subtotal $90,813 Sitework, Demolition and Removal - includes all demolition, site preparation for all construction; relocation or re-setting of utilities; temporary construction fencing. Sawcut pavement 250 LF $5.00 $1,250 Remove AC pavement 2,500 SF $0.80 $2,000 Remove concrete pavement 240 SF $10.00 $2,400 Remove existing striping 740 LF $2.00 $1,480 Subtotal $7,130 Earthwork Soil for new landscape areas 24 CY $20.00 $480 Subtotal $480 Concrete Work and Asphalt Paving - includes concrete curbs, 4" PCC sidewalk, Type I pedestrian ramps, concrete pads, Sidepath Construct curb & gutter 850 LF $55.00 $46,750. Construct 4" PCC sidewalk 3,536 SF $15.00 $53,040 Construct new inlet to existing storm drain 1 EA $3,000.00 $3,000 Colored stamped asphalt or concrete 1,185 SF $15.00 $17,775 Construct wide curb ramp with truncated dome surface 3 EA $2,000.00 $6,000 Subtotal $126,565 Planting Landscaping (1 gallon shrubs, 5 gallon shrubs, irrigation) 660 SF $6.50 $4,290 Irrigation meter/connection, backflow, and controller 1 EA $15,000.00 $15,000 Subtotal $19,290 Signs and Pavement Markings - includes painted traffic lines and markings on pavement, and traffic signage. High visibility crosswalk 360 LF $35.00 $12,600 HAWK/RRFB 2 EA $22,250.00 $44,500 Miscellaneous 4" thermoplastic stripe 740 LF $3.00 $2,220 Subtotal $59,320 Bridges Provide and install pre-manufactured steel bridge (75'x12') 1 LS $200,000.00 $200,000 Subtotal $200,000 DESCRIPTION QTY UNIT UNIT COST COST Right of Way Acquisition Acquire easements for bridge approach 1,000 SF $50.00 $50,000 Subtotal $50,000 CONSTRUCTION SUBTOTAL $553,598 CONTINGENCY 20% $110,720 SURVEYING 5% $27,680 PLANS, SPECIFICATIONS AND ENGINEERING 15% $83,040 ENVIRONMENTAL DOCUMENTATION, PERMITTING 10% $55,360 TECH STUDIES, MITIGATION 2.5% $13,840 CONSTRUCTION ENGINEERING/ADMIN. 15% $83,040 TOTAL $928,000 Table B-35: Annual Maintenance Cost Estimate DESCRIPTION QTY UNIT UNIT MAINTENANCE COST/YEAR TOTAL MAINTENANCE COST/YEAR Short-Term improvement Concept Signs, Striping, and Pavement Markings $5,520 IC Installation Cost / 10 $552 Long-Term Improvement Concept – Sidepath Alternative Signs, Striping, and Pavement Markings $60,652 IC Installation Cost / 10 $6,065 Sidepath Maintenance 64 LF $2652 / 1,000 LF $169 Sidepath Pavement Maintenance $13,350 IC Installation Cost / 20 $668 Landscape Maintenance 220 LF $900 / 1,000 LF $198 Bridge Maintenance $200,000 IC Installation Cost / 30 $6,667 Long-Term Improvement Concept – Lane Removal Alternative Signs, Striping, and Pavement Markings $59,320 IC Installation Cost / 10 $5,932 Sidepath Maintenance 354 LF $2652 / 1,000 LF $938 Sidepath Pavement Maintenance $53,040 IC Installation Cost / 20 $2,652 Landscape Maintenance 220 LF $900 / 1,000 LF $198 Bridge Maintenance $200,000 IC Installation Cost / 30 $6,667 October 18, 2016Contra Costa County Board of Supervisors Official Minutes899 Olympic Boulevard Corridor Trail Connector Study Alta Planning + Design | B-15 B.13 Segment 9: Newell Avenue – west of I-680 Table B-36: Short-Term Improvements Cost Estimate DESCRIPTION QTY UNIT UNIT COST COST MOBILIZATION 1 LS 5% $402. GENERAL CONDITIONS, BONDS AND INSURANCE 1 LS 2% $161 TRAFFIC CONTROL 1 LS 10% $804 Subtotal $1,367 Signs and Pavement Markings - includes painted traffic lines and markings on pavement, and traffic signage. Wayfinding signage 6 EA $1,340.00 $8,040 Subtotal $8,040 CONSTRUCTION SUBTOTAL $9,407 CONTINGENCY 20% $1,881 SURVEYING 5% $470 PLANS, SPECIFICATIONS AND ESTIMATE 15% $1,411 CONSTRUCTION ENGINEERING/ADMIN. 15% $1,411 TOTAL $15,000 Table B-37: Annual Maintenance Cost Estimate DESCRIPTION QTY UNIT UNIT MAINTENANCE COST/YEAR TOTAL MAINTENANCE COST/YEAR Short-Term improvement Concept Signs, Striping, and Pavement Markings $8,040 IC Installation Cost / 10 $804 B.14 Segment 10: Southern connections to the Iron Horse Trail Table B-38: Short-Term Improvements Cost Estimate DESCRIPTION QTY UNIT UNIT COST COST Mobilization 1 LS 5% $402 General Conditions, Bonds and Insurance 1 LS 2% $161 Traffic Control 1 LS 10% $804 Subtotal $1,367 Signs and Pavement Markings - includes painted traffic lines and markings on pavement, and traffic signage. Wayfinding signage 6 EA $1,340.00 $8,040 Subtotal $8,040 CONSTRUCTION SUBTOTAL $9,407 CONTINGENCY 20% $1,881 SURVEYING 5% $470 PLANS, SPECIFICATIONS AND ESTIMATE 15% $1,411 CONSTRUCTION ENGINEERING/ADMIN. 15% $1,411 TOTAL $15,000 Table B-39: Annual Maintenance Cost Estimate DESCRIPTION QTY UNIT UNIT MAINTENANCE COST/YEAR TOTAL MAINTENANCE COST/YEAR Short-Term improvement Concept Signs, Striping, and Pavement Markings $8,040 IC Installation Cost / 10 $804 October 18, 2016Contra Costa County Board of Supervisors Official Minutes900 RECOMMENDATION(S): 1. AUTHORIZE a General Plan Amendment (GPA) study to consider changing the General Plan land use designation for the undeveloped property addressed as 214 Center Avenue, Pacheco area, from Office (OF) to Multiple-Family Residential - Medium Density (MM). 2. ACKNOWLEDGE that granting authorization for this request does not imply any sort of endorsement for the application to amend the General Plan, but only that the matter is appropriate for study. FISCAL IMPACT: None. If authorization is granted, the applicant will pay fees to cover the cost of processing the GPA study. BACKGROUND: The Department of Conservation and Development is in receipt of a letter from Mr. Kirk Shelby of Arete, Inc. (Attachment A), requesting a GPA study involving the vacant property located at 214 Center Avenue in the Pacheco area. The subject parcel is designated OF on the General Plan Land Use Element Map and zoned Single-Family Residential District (R-6). The General Plan and zoning designations are inconsistent. Attached for the Board’s consideration under Attachment B are maps and aerial photos of the site and its surroundings, showing the existing and proposed General Plan land use designations. The subject site is roughly rectangular and slightly sloping, and contains several trees of unknown species. The site abuts a dentist’s office to the west and a church to the north. Across Center Avenue to the south are single-family residences and a fire APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Will Nelson, (925) 674-7791 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C.108 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:October 18, 2016 Contra Costa County Subject:Arete, Inc., General Plan Amendment Study Authorization Request October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 901 BACKGROUND: (CONT'D) station. The land directly east is vacant with a flood control channel beyond. Mr. Shelby’s letter explains his client’s intent to develop the site with eight or nine townhomes arranged as four duplexes and a possible stand-alone unit. This necessitates the land use designation change from OF, which does not allow residential uses. If the Board authorizes the GPA study, then the applicant will also file applications for a rezoning to Planned Unit District (P-1), major subdivision, and final development plan. The request for a GPA study to change the land use designation from OF to MM deserves further consideration. The project site is an infill opportunity located close to two freeways and within walking distance of four County Connection routes. The site is also within one mile of Diablo Valley College and several commercial centers. Additionally, approval of the project would remedy the inconsistency between the General Plan and zoning designations. Staff therefore recommends that the GPA study be authorized. Staff emphasizes that authorization for this study does not imply support or endorsement for the application to amend the General Plan, but only that this matter is appropriate for study. CONSEQUENCE OF NEGATIVE ACTION: If the Board does not authorize the GPA study, then an application to amend the General Plan cannot be filed and the site will retain its OF land use designation. The existing inconsistency between the zoning and General Plan will remain. ATTACHMENTS Attachment A - Letter from Mr. Kirk Shelby Requesting General Plan Amendment Study Attachment B - Maps and Aerial Photo October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 902 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 903 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 904 CO (Commercial) SH (Single-Family Residential - High Density) OF (Office)LI (Light Industry)MM (Multiple-Family Residential - Medium Density) MO (Mobile Homes) PS (Public and Semi-Public) MH (Multiple-Family Residential - High Density) ML (Multiple-Family Residential - Low Density) see City of Pleasant Hill's general plan Pleasant Hill Map Created 10/04/2016by Contra Costa County Department ofConservation and Development, GIS Group30 Muir Road, Martinez, CA 9455337:59:41.791N 122:07:03.756WI0370740185Feet This map was created by the Contra Costa County Department of Conservation andDevelopment with data from the Contra Costa County GIS Program. Some base data, primarily City Limits, is derived from the CA State Board of Equalization'stax rate areas. While obligated to use this data the County assumes no responsibility forits accuracy. This map contains copyrighted information and may not be altered. It may be reproduced in its current state if the source is cited. Users of this map agree to read and accept the County of Contra Costa disclaimer of liability for geographic information. 214 Center Ave, Pacheco AreaGeneral Plan Amendment Study (GP16-0007) CO (Commercial) SH (Single-Family Residential - High Density) OF (Office)LI (Light Industry)MM (Multiple-Family Residential - Medium Density) MO (Mobile Homes) PS (Public and Semi-Public) MH (Multiple-Family Residential - High Density) ML (Multiple-Family Residential - Low Density) see City of Pleasant Hill's general plan Pleasant Hill Current General Plan Proposed General Plan SITE SITE Project Site Parcels General Plan SH (Single Family Residential - High) MM (Multiple Family Residential - Medium) MH (Multiple Family Residential - High) ML (Multiple Family Residential - Low) MO (Mobile Home) CO (Commercial) OF (Office) LI (Light Industry) PS (Public/Semi-Public) Attachment B October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 905 Map Created 10/04/2016by Contra Costa County Department ofConservation and Development, GIS Group30 Muir Road, Martinez, CA 9455337:59:41.791N 122:07:03.756WI019038095Feet This map was created by the Contra Costa County Department of Conservation andDevelopment with data from the Contra Costa County GIS Program. Some base data, primarily City Limits, is derived from the CA State Board of Equalization'stax rate areas. While obligated to use this data the County assumes no responsibility forits accuracy. This map contains copyrighted information and may not be altered. It may be reproduced in its current state if the source is cited. Users of this map agree to read and accept the County of Contra Costa disclaimer of liability for geographic information. 214 Center Ave, Pacheco AreaGeneral Plan Amendment Study (GP16-0007) SITE Project Site Parcels Attachment B October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 906 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to submit to the California Department of Community Services and Development the Contra Costa County Economic Opportunity Council's 2016-17 Strategic Plan to ameliorate poverty and increase self-sufficiency efforts for impacted Contra Costa County residents. FISCAL IMPACT: No direct fiscal impact. Approval of the Community Action Plan (CAP) by the Board of Supervisors will allow the document to move forward for State approval. Once approved, the State will generate a Community Services Block Grant (CSBG) contract with the County for designated CSBG funds. BACKGROUND: The 2016-17 Community Action Plan (CAP) was developed with input from Contra Costa County residents, Department staff and clients along with the County's Economic Opportunity Council (EOC). The EOC reviewed and approved the CAP at its regular meeting on June 4, 2015. The Board of Supervisors approved the CAP at its June 16, 2015 meeting. The CAP APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6308 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Nancy Sparks, Christina Reich, Cassandra Youngblood C.106 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:October 18, 2016 Contra Costa County Subject:Authorization to submit 2016-17 Economic Opportunity Council Strateic Plan to State of California October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 907 BACKGROUND: (CONT'D) guides the Community Services Block Grant (CSBG) program operated by the Community Services Bureau of the Employment & Human Services Department. Approval of the CAP by the Board of Supervisors will allow the document to move forward for State approval. Once approved, the State will generate a CSBG contract with the County for designated CSBG funds, which is based on County poverty data. The needs assessment is a process used to determine unmet needs of low-income individuals, families, and communities. The needs assessment informs CSBG eligible entities how to utilize CSBG funds to meet the needs of low-income persons in their service areas in accordance with the assurances in the CSBG Act. This board order is to approve the Strategic Plan of the Contra Costa County Economic Opportunity Council which is in complement to the CAP. The Strategic Plan was developed to meet the requirements of the U.S. Department of Health and Human Services, Office of Community Services (OCS), CSBG Organization Standards 6.1 - 6.5. The EOC approved the Strategic Plan on September 8, 2016. CONSEQUENCE OF NEGATIVE ACTION: If not approved, the County will not have the basis to receive CSBG funding in the 2016 program year. CHILDREN'S IMPACT STATEMENT: The Employment and Human Services Department’s Community Action program supports two of Contra Costa County’s community outcomes: “Children Ready for and Succeeding in School” and “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services through the Community Services Block Grant program, including high quality early childhood education, nutrition, and health services to low-income children, as well as self-sufficiency programs and emergency services for eligible county individuals and families throughout Contra Costa County. ATTACHMENTS EOC Strategic Plan October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 908 EOC Priorities Strategies Action Steps Page 1 of 5 Contra Costa County Economic Opportunity Council Strategic Plan 2015-2017 Areas of Priority: 1. Highest Priority  Housing-Shelter (highest emphasis on helping the homeless)  Employment-Jobs  Food-Nutrition HOUSING-SHELTER National Goal: Goal 2: The conditions in which low-income peoples’ lives are improved. Performance Indicator Strategy Actions 2.1C: Safe and affordable housing units created in the community 2.1D: Accessible safe and affordable housing units in the community preserved or improved through constructions, weatherization, or rehabilitation achieved by Community Action activities. 6.2E: Emergency Temporary Shelter Address the housing crisis in Contra Costa County by supporting efforts to increase access to safe, affordable housing. Address the increase in homelessness in Contra Costa County by providing weatherization services and other housing efforts to prevent homelessness and displacement of low-income residents. Address the increase in homelessness in  Help fund the East County Program that provides permanent, affordable housing and family-centered supportive services.  Support LIHEAP  Support DOE  Help market the LIHEAP/Weatherization by actively participating in outreach opportunities.  Partnership with nonprofit agencies October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 909 EOC Priorities Strategies Action Steps Page 2 of 5 Contra Costa County by working with entities that provide emergency shelter and by prioritizing this work over working with those that are currently housed. that provide subsidized hotel vouchers.  Help fund the “Mountain View Emergency Family Shelter.”  Partner with agencies that provide subsidized hotel vouchers.  Identify opportunities to increase access to temporary shelter by leveraging existing resources and creating new ones. EMPLOYMENT-JOBS National Goal: Goal 1: Low-income people become more self-sufficient. Performance Indicator Strategy Actions 1.1A: Unemployed and obtained a job 1.1B: Employed and maintained a job for at least 90 days Address unemployment by identifying, creating, and leveraging employment opportunities that result in employment. Address unemployment by ensuring successful placement and wrap-around supportive services to maximize job retention.  Collaborate with the business sector and organizations to increase job opportunities for low-income residents.  Map job training and placement resources and funding in Contra Costa County.  Conduct case management and provide resources to remove barriers to employment for CSB’s Clerical Assistant Trainee Student Worker Program.  Support and fund the “Active Alumni October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 910 EOC Priorities Strategies Action Steps Page 3 of 5 1.1D: Achieved “Living wage” employment income and/or benefits 1.2A: Obtained skills/competencies required for employment Address the need for a “living wage” in Contra Costa County so that low-income people become self-sufficient Address the need for job training programs to increase job opportunities and strengthen job retention. Job-Seeker Program” that provides ongoing case management and counseling services to ensure clients achieve “Living wage” employment.  Define “living wage” as it pertains to the efforts of the EOC.  Support efforts that lead to acquisition of employment that leads do a living wage.  Support and fund programs that provide subsidized employment for clients who are unemployed.  Support and fund the “Job Training and Placement Program” and the “Student Worker Program” which provides employment while in the program.  Support and fund the “Student Worker Program”, “Job Training and Placement Program”, “HEART employment training program” and the “RYSE Career Pathways Program” that assist low-income individuals with the training needs of the unemployed and to prepare them for employment.  Build a network of providers and supporters so clients can achieve success in all three priority areas using October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 911 EOC Priorities Strategies Action Steps Page 4 of 5 the collective impact model. FOOD-NUTRITION National Goal: Goal 6: Low-income people, especially vulnerable populations, achieve their potential by strengthening family and other supportive environments. Performance Indicator Strategy Actions 6.4F: Obtained food assistance Redistribution Strategy Address the system of food waste within the county, as enough food exists and much of it is going to waste. Policy Strategy Education and Awareness Building Fill the gap between source and need to address hunger and food insecurity of low- income, vulnerable populations in Contra Costa County by taking the following actions: 1. Provide funding to address this strategy. 2. Direct volunteers to urban farmers (to pick produce) and to White Pony Express (retail/producer pick up. 3. Help identify vehicles to pick up and drop off food. 4. Identify properties with crops to harvest and connect them to organizations including White Pony Express and urban farmers to expand and strengthen the food redistribution network. 5. Examine retail food practices and advocate removing barriers that require growers and retailers to discard perfectly good produce because of shape and size. 6. Invite some of the urban farmers to the October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 912 EOC Priorities Strategies Action Steps Page 5 of 5 Strategy EOC to begin the discussion, increase awareness, and educate on the issue of food redistribution and inform any future directions.  Outcomes of Action 1-4 o Increase the pounds of food collected and redistributed. o Increase the number of new producers and retailers contributing urban farmers and White Pony Express. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 913 RECOMMENDATION(S): APPROVE and AUTHORIZE comments to the California Environmental Protection Agency, Office of Environmental Health and Hazard Assessment on the draft CalEnviroScreen 3.0 that would change the definition of "disadvantaged communities" and affect access to Greenhouse Gas Reduction Funds. FISCAL IMPACT: If CalEnviroScreen 3.0 is adopted, several areas in Contra Costa County will no longer be classified as "disadvantaged communities" for purposes of accessing Greenhouse Gas Reduction Funds. This means the County, and cities within the County, will have priority for fewer funds. The exact amount is not known. BACKGROUND: On October 6, 2016, the California Environmental Protection Agency, Office of Environmental Health and Hazard Assessment released a draft version of CalEnviroScreen 3.0, the tool that determines which communities will be classified as "disadvantaged" for purposes of accessing Greenhouse Gas Reduction Funds. CalEnviroScreen 3.0 uses different indicators than were used in the previous version. This results in significantly fewer Northern California communities, including communities in the Bay Area, being identified as "disadvantaged communities" than previously. This in turn reduces opportunities for access to Greenhouse Gas Reduction Funds generated through the Cap and Trade Program. In Contra Costa County, the number of disadvantaged communities drops from 23 to 12. The attached map prepared by the Bay Area Air Quality Management District compares the areas considered "disadvantaged" under the current version 2.0 of CalEnviroScreen with the proposed version 3.0. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jody London, 925-674-7871 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C.120 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:October 18, 2016 Contra Costa County Subject:Comments on CalEnviroScreen 3.0 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 914 BACKGROUND: (CONT'D) The attached draft comment letter provides additional detail and conveys a number of arguments for maintaining access to funding for communities in the County. CONSEQUENCE OF NEGATIVE ACTION: If the Board does not approve this action, the County will not be able to comment on a State policy change that has negative impacts for the County. CHILDREN'S IMPACT STATEMENT: The proposed comments will support the following outcome in the Children's Report card: Children and youth are healthy and preparing for a productive adulthood. "Disadvantaged communities" for purposes of CalEnviroScreen are communities that are disproportionately burdened by multiple sources of pollution. Children living in these communities are exposed to more pollution than other children, and can be more severely affected by adverse health impacts and developmental issues. The new definition of CalEnviroScreen means some communities in the County will have less access to funds that could improve conditions for children. ATTACHMENTS CalEnviroScreen3 Map Draft Letter October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 915 Solano Napa Santa Clara Sonoma Marin Yolo Alameda Contra Costa San Mateo Santa Cruz San Joaquin Sacramento San Benito Stanislaus San Francisco Sources: Esri, HERE, DeLorme, Intermap, increment P Corp., GEBCO,USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, OrdnanceSurvey, Esri Japan, METI, Esri China (Hong Kong), swisstopo,MapmyIndia, © OpenStreetMap contributors, and the GIS UserCommunity Legend CalEnviroScreen version 3 impacted > 75% (preliminary) CalEnviroScreen version 2 impacted > 75% 2010 US Census Tracts County Boundaries ´ Bay Area Air Quality Management District Date: 9/19/2016 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 916   October 19, 2016 Matthew Rodriguez, Secretary California Environmental Protection Agency 1001 I Street P.O. Box 2815 Sacramento, CA 95812 Dear Secretary Rodriguez: On September 6, 2016, the California Environmental Protection Agency and Office of Environmental Health Hazard Assessment released a draft revision of CalEnviroScreen, the tool that determines which communities will be classified as “disadvantaged” for purposes of accessing Greenhouse Gas Reduction Funds. CalEnviroScreen 3.0 uses different indicators than were used in the previous version. This results in significantly fewer Northern California communities, including communities in the Bay Area, being identified as “disadvantaged communities” than previously. This in turn reduces opportunities for access to greenhouse gas reduction funds. In Contra Costa County, the number of disadvantaged communities drops from 23 to 12. Contra Costa County respectfully requests that the State adopt a different allocation methodology for cap and trade funds, and that the State direct a portion of funds back to communities located near large industrial sources that contribute through the Cap and Trade program to the Greenhouse Gas Reduction Fund. Issues and Questions from Contra Costa County: As the State considers the most appropriate method for allocating Greenhouse Gas Reduction Funds, Contra Costa County encourages the State to consider the following:  Contra Costa County’s CalEnviroScreen (CES) 3.0 pollution score has changed from CES 2.0 due to changes in individual factor methodology, data updates, and incorporating data from pollution sources in Northern Mexico, which impacts communities along the border. We understand the need to keep the data updated and incorporate missing environmental impacts. However, Contra Costa County continues to have a large number of stationary pollution October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 917 sources that impact our residents and that contribute through the Cap and Trade program to the Greenhouse Gas Reduction Fund.  How does climate change and sea level rise factor into the CalEnviroScreen? Anticipating adverse impacts of climate change is now recognized as critical for planning and developing adaptation strategies. The revised tool should account for factors such as sea level rise, most especially if the tidal zones in question are adjacent to either known sites of soil contamination or in proximity to disadvantaged communities identified in CES 2.0, as well as flooding and heat waves.  Contra Costa County continues to have high asthma rates, as reflected in reported Emergency Room visits, a strong indicator of the impact of pollution sources. 18.5% of Contra Costa County residents live in Census Tracts that score 98% or above statewide for reported Asthma Emergency Room visits. The residents of Contra Costa County are experiencing the impacts of living near stationary pollution sources. A 2015 report on the economic burden of chronic disease, published by the California Department of Public Health, revealed that Contra Costa County had an estimated 154,299 cases of Asthma in 2010 with an associated cost of $299,250,635.  The revised CES tool does not appear to account for the potential for extreme events that create acute exposure to toxic pollutants. Chemical releases, unfortunately, do sometimes occur at large industrial facilities. The potential for such releases should be considered in defining disadvantaged communities and in allocating funds.  The allocation methodology should direct a portion of funds back to communities located near large industrial sources that contribute to the Cap and Trade program. Six of the 28 largest stationary sources of greenhouse gas emissions in California are located in Contra Costa County.  SB 535 (2012) directs that 25 percent of proceeds from the Greenhouse Gas Reduction Funds must go to projects that provide a benefit to disadvantaged communities, with a minimum of 10 percent directed to projects within those communities. Some State agencies are allocating the Greenhouse Gas Reduction funds at their discretion entirely to disadvantaged communities, as identified in CalEnviroScreen. For example, the Department of Community Services and Development directs weatherization funds entirely to “disadvantaged communities.” This means that low-income residents who live in other census tracts are not able to benefit from weatherization programs. If CES 3.0 were to be adopted, there are communities in Contra Costa County that will not be eligible for weatherization programs, even though they are low income and within a mile of large industrial facilities. The State should ensure that Greenhouse Gas Reduction Funds are at least partially available to all low income communities, while ensuring the mandates of SB 535 are met. Projects in Contra Costa County will be more difficult to pursue without access to Greenhouse Gas Reduction Funds: October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 918 In our County, we know that projects critical to improving the quality of life for our residents will be more difficult for us to realize. These include Affordable Housing and Sustainable Communities projects in Rodeo and Bay Point, and active transportation projects in areas currently designated as “disadvantaged” for purposes of accessing Greenhouse Gas Reduction Funds. Additionally, as indicated above, Contra Costa County includes communities that are very near large industrial sources that contribute to the Cap and Trade program, yet under the new definition and the rigid manner in which some agencies interpret the funding allocations, will not receive any mitigation. Recommendation: Contra Costa County understands that there are many communities adversely impacted by climate change. We are concerned that under the new definition, our ability to assist communities in Contra Costa County that bear a disproportionate impact from heavy industry will be diminished. Contra Costa County encourages the State to consider an allocation methodology that directs funds to each region of the State, with each region determining how funds will be allocated. The allocation methodology should direct a portion of funds back to communities located near large industrial sources that contribute through the Cap and Trade program. Contra Costa County supports the State’s work to address climate change. The State must ensure that all Californians are included. Our staff are ready to work with CalEPA on this important matter. Sincerely, Candace Andersen, Chair cc: Members, Board of Supervisors David Twa, County Administrator Contra Costa County Legislative Delegation October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 919 RECOMMENDATION(S): APPROVE amendments to the List of Designated Positions of the Conflict of Interest Code of the County Administrator’s Office ("CAO"). FISCAL IMPACT: None. BACKGROUND: The CAO has amended the List of Designated Positions of its Conflict of Interest Code and submitted the revised List of Designated Positions, attached as Exhibit A, to the Board of Supervisors for approval pursuant to Government Code sections 87306 and 87306.5. The recommended changes include the addition and elimination of positions designated to file conflict of interest statements. These changes will ensure that the Conflict of Interest Code accurately reflects the current positions and organizational structure in use by the CAO. A strike-out version of the List of Designated Positions is included as Exhibit B. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Schwerin, Deputy County Counsel I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Cynthia Schwerin, Deputy County Counsel, David Twa, Clerk of the Board of Supervisors C.104 To:Board of Supervisors From:Sharon L. Anderson, County Counsel Date:October 18, 2016 Contra Costa County Subject:Conflict of Interest Code Amendment for the County Administrator’s Office October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 920 ATTACHMENTS COI Exhibit A COI Exhibit B October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 921 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 922 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 923 RECOMMENDATION(S): APPROVE amendments to the List of Designated Positions of the Eastern Contra Costa Transit Authority ("Tri Delta Transit") Conflict of Interest Code. FISCAL IMPACT: None. BACKGROUND: Tri Delta Transit has amended the List of Designated Positions of its Conflict of Interest Code and submitted the revised List of Designated Positions, attached as Exhibit A, to the Board of Supervisors for approval pursuant to Government Code sections 87306 and 87306.5. The recommended changes include the addition and elimination of positions designated to file conflict of interest statements. These changes will ensure that the Conflict of Interest Code accurately reflects the current positions and organizational structure in use by Tri Delta Transit. A strike-out version of the List of Designated Positions is included as Exhibit B. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Schwerin, Deputy County Counsel, (925) 335-1800 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Cynthia Schwerin, Deputy County Counsel, David Twa, Clerk of the Board of Supervisors, Joe Chappelle, Executive Assistant, Tri Delta Transit C.107 To:Board of Supervisors From:Sharon L. Anderson, County Counsel Date:October 18, 2016 Contra Costa County Subject:Conflict of Interest Code Amendment for the Eastern Contra Costa Transit Authority October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 924 ATTACHMENTS COI Exhibit A COI Exhibit B October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 925 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 926 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 927 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 928 RECOMMENDATION(S): APPROVE amendments to the List of Designated Positions of the Office of the Sheriff’s Conflict of Interest Code. FISCAL IMPACT: None. BACKGROUND: The Office of the Sheriff has amended the List of Designated Positions of its Conflict of Interest Code and submitted the revised List of Designated Positions, attached as Exhibit A, to the Board of Supervisors for approval pursuant to Government Code sections 87306 and 87306.5. The recommended changes include title changes for positions designated to file conflict of interest statements. These changes will ensure that the Conflict of Interest Code accurately reflects the current positions and organizational structure in use by the Office of the Sheriff. A strike-out version of the List of Designated Positions is included as Exhibit B. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Schwerin, Deputy County Counsel, (925) 335-1800 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Cynthia Schwerin, Deputy County Counsel, David Twa, Clerk of the Board of Supervisors, Susan Lyon, Executive Assistant to the Sheriff C.103 To:Board of Supervisors From:Sharon L. Anderson, County Counsel Date:October 18, 2016 Contra Costa County Subject:Conflict of Interest Code Amendment for the Office of the Sheriff October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 929 ATTACHMENTS COI Sheriff Exhibit A COI Sheriff Exhibit B October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 930 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 931 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 932 RECOMMENDATION(S): APPROVE amended Conflict of Interest Code for the Central Contra Costa Sanitary District ("District"), including the List of Designated Positions and disclosure categories. FISCAL IMPACT: None. BACKGROUND: The District has amended its Conflict of Interest Code and submitted the revised code, attached as Exhibit A, to the Board for approval pursuant to Government Code section 87306 and 87306.5. The revised code includes updates to the List of Designated Positions and disclosure categories. These changes are shown on the attached ‘red-line’ version. (See Exhibit B) APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Schwerin, Deputy County Counsel, (925) 335-1800 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Cynthia Schwerin, Deputy County Counsel, David Twa, Clerk of the Board of Supervisors, Elaine R. Boehme, CMC, Central Contra Costa Sanitary District C.105 To:Board of Supervisors From:Sharon L. Anderson, County Counsel Date:October 18, 2016 Contra Costa County Subject:Conflict of Interest Code for the Central Contra Costa Sanitary District October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 933 ATTACHMENTS COI Exhibit A COI Exhibit B October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 934 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 935 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 936 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 937 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 938 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 939 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 940 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 941 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 942 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 943 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 944 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 945 RECOMMENDATION(S): RATIFY the approval of the County Administrator, which approved and authorized the Health Services Department to host the Contra Costa 2020 Learning Session 2 event on October 11 - 12, 2016, which included county resources and estimated expenditure costs of $6,475 and departmental staff time for the event preparations and attendance at the training session, pursuant to Administrative Bulletin No. 114 (County and Non-County Sponsored Events and Activities). FISCAL IMPACT: This event was co-chaired by all Health Services Department divisions. Costs associated with the event fall under allowable expenses within the divisions' budgeted funds, and will be entriely funded by Hospital Enterprise Fund I. BACKGROUND: Contra Costa Health Services continues to deliver on the Affordable Care Act’s promise to maximize health care quality by actively transforming the County's health care system to better serve the needs of our community. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Miriam Rosa, (925) 370-5100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C.121 To:Board of Supervisors From:David Twa, County Administrator Date:October 18, 2016 Contra Costa County Subject:Contra Costa 2020 County Sponsored Event October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 946 BACKGROUND: (CONT'D) This calls for smart realignment of all of efforts and a heightened level of coordination between disciplines, departments and divisions in Health Services. The department is holding a series of department-wide learning sessions to build understanding of how they work across the system, leveraging the strengths of every division of Health Services, to create optimal health for all. In May 2016, the department held Contra Costa 2020 Learning Session 1, which brought together over 200 departmental staff, community partners and stakeholders for a day of shared learning and networking. The second Contra Costa 2020 Learning Session was a two day learning session and supported the department's effort to continue to build cross-divisional collaborative learning and team work. This event was held on October 11 - 12, 2016 and provided a general learning session for a cross section of departmental staff and partners, as well as, more technical improvement team collaboration that will support the PRIME and Waiver teams over the next few years. Due to the timing of the department's request and the Board not meeting until October 18th, after the event dates, the County Administrator granted the department an exemption to Administrative Bulletin No. 114 (County and Non-County Sponsored Events and Activities), which requires BOS approval prior to the event dates, for county sponsored events with expenditures in excess of $2,500. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the department will not have the appropriate approvals for expenditures related to a County sponsored special event pursuant to Administrative Bulletin No. 114 (County and Non-County Sponsored Events and Activities). October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 947 RECOMMENDATION(S): DECLARE as surplus and AUTHORIZE the Purchasing Agent, or designee, to dispose of fully depreciated vehicles and equipment no longer needed for public use, as recommended by the Public Works Director, Countywide. (No fiscal impact) FISCAL IMPACT: No fiscal impact. BACKGROUND: Section 1108-2.212 of the County Ordinance Code authorizes the Purchasing Agent to dispose of any personal property belonging to Contra Costa County and found by the Board of Supervisors not to be required for public use. The property for disposal is either obsolete, worn out, beyond economical repair, or damaged beyond repair. CONSEQUENCE OF NEGATIVE ACTION: Public Works would not be able to dispose of surplus vehicles and equipment. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Nida Rivera, (925) 313-2124 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C.111 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:October 18, 2016 Contra Costa County Subject:Disposal of Surplus Property October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 948 ATTACHMENTS Surplus Vehicles & Equipment October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 949 ATTACHMENT TO BOARD ORDER OCTOBER 18, 2016 Department Description/Unit/Make/Model Serial No. Condition A. Obsolete B. Worn Out C. Beyond economical repair D. Damaged beyond repair PUBLIC WORKS 1990 JACOBSEN TRAILER #8521 ( MILES) 1J9DE2C12LF015656 B. WORN OUT HEALTH SERVICES 2009 HONDA CIVIC HYBRID #0299 (100434 MILES) 1HGFA46519L000118 B. WORN OUT EHS/COMM SERVICES 1998 FORD TAURUS SEDAN #0513 (90363 MILES) 1FAFP52U8WG154559 B. WORN OUT EHS/COMM SERVICES 1999 FORD TAURUS SEDAN #0401 (85837 MILES) 1FAFP52U3XA313590 B. WORN OUT PUBLIC DEFENDER 2011 TOYOTA CAMRY HYBRID #1238 (92376 MILES) 4T1BB3EK9BU140294 B. WORN OUT SHERIFF 1987 UTILITY TOILET #8500 ( MILES) 1M9K17101EA069116 B. WORN OUT SHERIFF 2011 FORD CROWN VIC. #2044 (90686 MILES) 2FABP7BV7BX120698 B. WORN OUT SHERIFF 2011 FORD CROWN VIC. #2038 (75600 MILES) 2FABP7BV9BX120699 D. DAMAGED BEYOND REPAIR. SHERIFF 2008 CHEVY TAHOE #3704 (103302 MILES) 1GNFK13028R261926 B. WORN OUT SHERIFF 2009 FORD CROWN VIC. #2953 (95839 MILES) 2FAHP71V49X139036 B. WORN OUT SHERIFF 2010 FORD CROWN VIC. #2031 (99244 MILES) 2FABP7BV9AX115436 B. WORN OUT SHERIFF 2011 FORD CROWN VIC. #2052 (110370 MILES) 2FABP7BV6BX152364 B. WORN OUT SHERIFF 2011 FORD CROWN VIC. #2046 (65275 MILES) 2FABP7BV4BX149186 B. WORN OUT SHERIFF 2006 FORD EXPLORER #3680 (107676 MILES) 1FMEU62E16UB35717 B. WORN OUT October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 950 RECOMMENDATION(S): 1. APPROVE and AUTHORIZE a County-initiated General Plan Amendment (GPA) study to consider: a) amending the Transportation and Circulation Element, specifically the Roadway Network Plan, to reduce the width of Camino Tassajara from six lanes to four lanes from its intersection with Windemere Parkway south to the County line, and indicate a "Special Planning Area" in the vicinity of the proposed TriLink and Vasco Road - Byron Highway Connector alignments in the East County area; and b) amending the Land Use Element to add a policy regarding land use decisions in the vicinity of the TriLink and Vasco Road - Byron Highway Connector alignments. 2. ACKNOWLEDGE that granting authorization does not imply any sort of endorsement for the proposal to amend the General Plan, but only that the matter is appropriate for study. FISCAL IMPACT: The proposed GPA is County-initiated and will be financed 50% from Measure J Return to Source Funds and 50% from Local Road Funds. BACKGROUND: Camino Tassajara Camino Tassajara is a principal arterial in Contra Costa County from the Town of Danville to the Contra Costa/Alameda County line, where the roadway name changes to Tassajara Road in the City of Dublin. Both the Contra Costa County and City of Dublin General Plans identify an ultimate, six-lane road configuration in the APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Will Nelson, (925) 674-7791 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C.101 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:October 18, 2016 Contra Costa County Subject:General Plan Transportation and Circulation Element - Roadway Network Plan Revisions October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 951 BACKGROUND: (CONT'D) > vicinity of the County line. Since 2010, the County Public Works Department has been coordinating with the City of Dublin to realign the roadway between Windemere Parkway and Fallon Road as part of the Camino Tassajara/Tassajara Road Realignment Project. In 2014, the County was approached by the City of Dublin regarding policies for Camino Tassajara in the vicinity of the County line. Specifically, Dublin asked if the County would participate in a study to determine if future volumes warranted a six-lane Camino Tassajara/Tassajara Road. The County and Dublin then initiated the Tassajara Road/Camino Tassajara Capacity Analysis ("Analysis"). Roadway improvements in this area are subject to certain requirements in the Dougherty Valley Settlement Agreement (DVSA), one of which is consultation with the Town of Danville and City of San Ramon. Both jurisdictions were consulted on the Analysis and engaged in the process. The Analysis determined that widening Camino Tassajara/Tassajara Road to four lanes (two in each direction) would result in minimal traffic diversion to other roads, similar levels-of-service at area intersections, and minimal increase in travel times compared to a six-lane configuration. Because of the DVSA requirements, on December 7, 2015, staff reported the above findings to the Dougherty Valley Oversight Committee, which adopted a motion to approve the reconfiguration of Camino Tassajara/Tassajara Road to four lanes instead of six. Staff is now seeking the Board’s authorization to proceed with amending the General Plan to reflect the change. TriLink and Vasco Road - Byron Highway Connector The proposed Vasco Road - Byron Highway Connector would provide an east-west vehicular connection between Vasco Road and Byron Highway, thereby improving regional traffic flow in the southeastern portion of the County and access to Byron Airport. The Connector was considered part of the larger TriLink (aka State Route 239) project and is now identified as a stand-alone project in the Contra Costa Transportation Authority’s (CCTA) new 30-year Transportation Expenditure Plan, which will appear as Measure X on the November 2016 ballot. CCTA has suggested that the County's General Plan make reference to the TriLink and Connector projects. While the County's Roadway Network Plan indicates a proposed expressway in the area envisioned for TriLink and the Connector, final alignments have not been determined for these projects. The final alignments will be determined based on several factors including physical constraints, cost, impacts to existing residents and land uses, and impacts to biological and cultural resources. Given the uncertainty regarding the alignments, staff seeks Board authorization to amend the Roadway Network Plan to designate the area encompassing the possible alignments as a “Special Planning Area” where potential conflicts with the alignments should be considered in land use decisions (see Attachment A - Roadway Network Plan Proposed Revisions). Staff also proposes adding a policy to the Land Use Element indicating the same. CONSEQUENCE OF NEGATIVE ACTION: If the Board does not authorize the GPA study, then the General Plan will: 1) continue to call for a six-lane configuration for the portion of Camino Tassajara between Windemere Parkway and the County line where it has been established that only four lanes are necessary; and 2) remain ambiguous regarding future alignments for the Vasco Road - Byron Highway Connector and TriLink, potentially compromising the ability of the County to make progress on these projects. ATTACHMENTS Attachment A - Proposed Roadway Network Plan Revisions October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 952 !!!!!!! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!Vasco R dM ars h Creek Rd C a m i n o Diablo Camino TassajaraCa mino Tassajara Walnut BlvdClayton Rd Dam RdSan P a blo Kirker P a s s R dRailroad AveStone Valley RdMo r a g a W ay Rheem Blvd Moraga RdE Cypress Rd Balfour Rd Marsh Creek Rd Lone Tree Way B y r o n Hwy Wilbur Ave Mor gan Territ o r y R d Highland Rd C ro w C a n y o n R d B o llinger C a n y on R d Blackhawk RdSt Marys RdOlympi c M t D i a b lo B lv d Cutting Blvd Arlingto n BlvdSan Pablo A v e RichmondGarrard BlvdParkway23rd StCastro R a n c h R d Happy Valley R d A lh a mbra Valley Rd Relie z V a ll ey R dAlhambra A v eY g n a c io Valley R d T re a t B lvdPor t Chi cago HwyW illow Pass RdBailey RdGeary Rd Oa kGr o v e Rd Pacheco Blvd W a t e r f r o n t R d Buchanan Rd Willow Pass Rd E 18th St Contra Costa BlvdDougher ty RdSunset Rd Chestnut St MacDonald Ave C u mmin g s S kyway Deer Valley RdSt at e Rout e 4 BypassBear Cr eek RdTaylo r B lvdS an Pabl o AveD a n ville B lv d(2-4)(4-6)(4) (2-4)(2-4)(4)(2)Appian W a y (4) ( 2 -4) ( 2 - 4 )(2-4)(4 )(4)(4 )John Muir Pa r k w a y Proposed Stat e R o u t e 4 (-6)(4)Parker Ave(4 )(4) (6 Lanes to State Route 242)(4) (4) (4) ( 1 0 L a n e s t o S t a t e R o u t e 4 ) ( 4) Oak Park Blvd (4)(4)( 6 )Oak Rd(4) Blvd Ti ce ValleyB lv d (2-4) (4)(2) (4)(2-4)(2-4)(4) (4) (4) ( 6 ) (6)(4 with T r u c k C lim b ing Lanes)(2-4)(4)(4)(2)(4) (2-4) (2-4) (2-4) Balfour Rd (2-4)(2-4)(2-4)Sellers AveState Route 4 State Route 4 (4)Byron Hwy(2-4)(4)Knightsen AveBethel Island Rd(2)(4)Gateway Rd Eden Plains Rd(2) ( 2 - 4 ) V a s c o Rd( 2 - 4 ) Holey Rd Armstrong Rd Byron HotSpringsRdDelta Rd (2 - 6 )(4)Willow Pass Rd Center Ave Mar sh Dr Ba n c r o ft Rd P in e h ur st Rd Rudgear Rd L iv o r n a Rd N o r r is C a n y o n Rd (2-4)·|}þ242 ·|}þ160 ¥§¦580 ·|}þ42 ·|}þ4 456J4 ¥§¦680 ·|}þ4 ·|}þ4 ·|}þ4 ¥§¦80 ¥§¦80 ¥§¦680 ¥§¦680 (4) Richmond Antioch Concord Oakley Danville Hercules Pittsburg Orinda Pinole Lafayette Walnut Creek San Ramon Martinez Brentwood Moraga Pleasant Hill Clayton El Cerrito San Pablo Richmond 05102.5 Miles 1:195,000 Roadway Network Plan NOTE: (2) Indicates number of lanes. (unincorporated roads with no lanes indicated are 2 lane roads) (-4) Indicates number of lanes required for right of way preservation. (Shown for Unincorporated areas only) I CONTRA COSTA COUNTY Map Created on June 7th, 2011 Contra Costa County Department of Conservation & Development 651 Pine Street, 4th Floor - N. Wing, Martinez, CA 94553-0095 37:59:48.455N 122:06:35.384W City Limits Expressway on Existing Road Existing Freeways Proposed Expressway Proposed Freeway Existing Arterial Proposed Arterial Existing Collector Proposed Collector Bay Area Rapid Transit !!!Proposed BART Proposed Bridges Major Railroads Special Planning Area. See Land Use Element Policy 3-###. PROPOSED REVISIONS Attachment A October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 953 RECOMMENDATION(S): Approve the medical staff appointments and reappointments, additional privileges, department change request, medical staff advancement, and updated Family Medicine privilege as recommend by the Medical Staff Executive Committee, at their September 19th meeting, and by the Health Services Director. FISCAL IMPACT: Not applicable. BACKGROUND: The Joint Commission on Accreditation of Healthcare Organizations has requested that evidence of Board of Supervisors approval for each Medical Staff member will be placed in his or her Credentials File. A revised re-entry plan is to accommodate policy changes. The above recommendations for appointment/reappointment were reviewed by the Credentials Committee and approved by the Medical Executive Committee. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Anna Roth, 370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: T Scott, M Wilhelm, Sana Salman C.119 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:October 18, 2016 Contra Costa County Subject:Medical Staff Appointments and Reappointments – September 2016 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 954 CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Contra Costa Regional Medical and Contra Costa Health Centers' medical staff would not be appropriately credentialed, along with the privilege form, would not be in compliance with the Joint Commission on Accreditation of Healthcare Organizations. CHILDREN'S IMPACT STATEMENT: Not applicable. ATTACHMENTS September List Family Medicine Privilege October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 955 MEC Recommendations – September Definitions: A=Active C=Courtesy Aff=Affliate P/A= Provisional Active P/C= Provisional Courtesy Page 1 A. New Medical Staff Members Initha Elangovan, MD Internal Medicine Christine Hessler, MD IM - TeleNeurologist Vaneet Kalra, MD Pediatrics Norman Price, MD Family Medicine (Dermatology) Jason Reinking, MD Emergency Medicine Nicole Rosendale, MD IM – TeleNeurologist (Gigi) Yakuan Su, MD Family Medicine Janet Yang, MD Internal Medicine B. Completed Applications for Affiliation Yeillie Concepcion, FNP Family Medicine Erin Daisley, FNP Family Medicine C. New Teleradiologist Staff Members Audrey McCarron, MD Diagnostic Imaging Richard Mitchell, MD Diagnostic Imaging D. Request for Additional Privileges Leigh Pierson-Brown, NP Pediatrics OBG 18 - Nexplanon Daniel J. Thwaites, MD Family Medicine SOR 9- Sports Medicine E. Advance to Non-Provisional Megan Baker, MD Psychiatry/Psychology C Jorge Bernett, MD Internal Medicine (Infectious Disease) C Christina Hamilton, MD Obstetrics & Gynecology A Patrick Nolan, MD Psychiatry/Psychology A F. Biennial Reappointments Kevin Bergman, MD Emergency Medicine A Gerard Bland, MD Emergency Medicine A Alok Bose, MD Pediatrics C Donna Brogan, DDS Dental A Michael Ciranni, MD Psychiatry/Psychology C Arthur D’Harlingue, MD Pediatrics C Armjit Dosanjh, MD Surgery A Laurentiu Dumitrescu, MD Psychiatry/Psychology A Jee Guss, MD Psychiatry/Psychology A Peter Huang, MD Psychiatry/Psychology C Jared Hubbell, MD Emergency Medicine C Fredric Huie, MD Family Medicine C Francine Jolton, MD Pediatrics A Brian Laing, MD Family Medicine A Daniel Lee, MD Family Medicine A Aram Millstein, MD Pathology A Katherine Rausa, MD Internal Medicine-Nephrology P to C October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 956 MEC Recommendations – September Definitions: A=Active C=Courtesy Aff=Affliate P/A= Provisional Active P/C= Provisional Courtesy Page 2 Alfeo Reminajes, MD Psychiatry/Psychology A David Ruecker, MD Psychiatry/Psychology A Konark Sharma, MD Internal Medicine/Infect. Disease P Chiu Tung, MD Anesthesia A Jose Yasul, MD Family Medicine A Wei Zheng, MD Surgery-Urology C G. Biennial Renew of Privileges Elaine Seawell, NP Family Medicine Karla Ballesteros, NP Family Medicine Sheryl Herron, NP Family Medicine H. Biennial Reappointment for Teleradiologist (VRAD) Tal B. Delman, MD William M. Whetsell, MD I. Voluntary Application Withdrawal Jill Antoine, MD Anesthesiology Kumar, Deepak, MD Psychiatry/Psychology Kaitlyn Van Arsdell, MD Family Medicine J. Voluntary Resignations Maura Daly, LM Obstetrics & Gynecology Benjamin Huntley, MD Obstetrics & Gynecology Kiran Jain, MD Teleradiology Stelle Levefre, Psy. D. Psychiatry/Psychology –Wright Institute William McCuskey, MD Teleradiology James Wilson, PhD Psychiatry/Psychology Niren Angle, MD Surgery Tanveer Khan, MD Surgery October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 957 Contra Costa Regional Medical Center Family Medicine Privileges Request Form D N/A N/A U N/A 'U' in MED 1, 2 or PED 1, 2 or EME 5, 6, 7, 8 or FAM 12, 13, 14, and 15 D CA Lic. N/A N/A U CA Lic. 20 N/A D CA Lic. N/A N/A U CA Lic. 10 N/A D CA Lic. N/A N/A U CA Lic. 12 hours training in group facilitation 2 groups in last 4 Yrs., MED 1 & 2 and 'U' privilege in corresponding field. D CA Lic. N/A N/A U CA Lic. 5 1 case in last 4 Yrs. C CA Lic. N/A N/A U CA Lic. N/A 1 year in last 4 Yrs. CA Lic. FAM Outpatient Care Including Health Care Maintenance 14 Years - 65 Years Old FAM IM SGN EME EME 12 Practitioner Name: ___________________________________ GrantedD= Denied P= Pending CNM=Criteria Not Met Training/ EducationD= With Direct Supervision C= With Consultation U= Unrestricted NumberPrivilege Descriptions D/C/U Experience Current Competence Requested Departments (s)Family Medicine Outpatient EME FAM HOSP FAM 1 Minor Outpatient Procedures and Bedside Testing (POCT). Finger and toenail trephination, I&D of abscesses, hematomas, acutely thrombosed hemorrhoids, debridement of burns, digital blocks, injections of tendon sheaths, ligaments, trigger points and bursae, and superficial foreign body removal AND KOH and Saline Prep, Vaginal pH, Fern Test, Amniotest and Urine Dipstick. DRM FAM HOSP FAM 2 Skin Biopsy, Dermal Excision, Dermal Hyfrecation and Dermal Cryotherapy (EME) Joint Aspiration and Joint Injection. Corneal Abrasions, Corneal Foreign Body Removal FAM 3 FAM HOSP FAM 10 Facilitating Group Medical Visits. FAM IM MED 1 * Separate proctoring required FAM MED updated 6/2016. Page 1 of 10October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 958 Contra Costa Regional Medical Center Family Medicine Privileges Request Form Practitioner Name: ___________________________________ GrantedD= Denied P= Pending CNM=Criteria Not Met Training/ EducationD= With Direct Supervision C= With Consultation U= Unrestricted NumberPrivilege Descriptions D/C/U Experience Current Competence Requested Departments (s)C CA Lic. N/A N/A U CA Lic. N/A 1 year in last 4 Yrs. D CA Lic. N/A N/A U CA Lic. 5 N/A C CA Lic. N/A N/A U CA Lic. 30 10 cases in last 4 Yrs., or completion of Planned Parenthood Prenatal Privileging FAM HOSP OBG OBG 18 U CA Lic. and Company Training N/A N/A D CA Lic. N/A N/A U CA Lic. 5 N/A C CA Lic. N/A N/A U CA Lic. N/A 1 year in last 4 Yrs. FAM HOSP OBG OBG 19 IUD Insertion Nexplanon Insertion and Removal Outpatient Care Including Health Care Maintenance. > 50 Years Old CC EME FAM HOSP IM SGN MED 2 OBG 1 Outpatient Management of Low Risk Prenatal Patients FAM OBG Lumbar PunctureMED 9 FAM GER IM FAM PED PED 1 Outpatient Care Including Healthcare Maintenance and Preoperative H&P 0 - 36 Months * Separate proctoring required FAM MED updated 6/2016. Page 2 of 10October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 959 Contra Costa Regional Medical Center Family Medicine Privileges Request Form Practitioner Name: ___________________________________ GrantedD= Denied P= Pending CNM=Criteria Not Met Training/ EducationD= With Direct Supervision C= With Consultation U= Unrestricted NumberPrivilege Descriptions D/C/U Experience Current Competence Requested Departments (s)C CA Lic. N/A N/A U CA Lic. N/A 1 year in last 4 Yrs. FAM HOSP OBG SGN SGN 1 U CA Lic. 20 N/A D CA Lic. N/A N/A U CA Lic. 5 1 case in last 4 Yrs. D CA Lic. N/A N/A U CA Lic. 5 2 cases in last 4 Yrs. D N/A N/A U N/A 'U' in Ped 1,2 and MED 1, 2 or EME 5, 6, 7, 8 or SGN 13 or FAM 12, 13, 14 and 15 D CA Lic. N/A N/A U CA Lic. 5 biopsies 2 cases in last 4 Yrs. CA Lic. Basic Diagnosis & Management of General Surgical Problems: Anoscopy and needle drain cysts FAM HOSP IM OBG PATH SGN SGN 26 Core Needle Biopsy Surgical Assisting Paracentesis CC EME FAM HOSP IM SGN SGN 5 EME FAM HOSP SGN SGN 12 FNA - Fine Needle Aspiration FAM HOSP IM OBG PATH SGN SGN 7 FAM PED PED 2 Outpatient Care Including Healthcare Maintenance and Preoperative H&P 36 months - 21 Years Old * Separate proctoring required FAM MED updated 6/2016. Page 3 of 10October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 960 Contra Costa Regional Medical Center Family Medicine Privileges Request Form Practitioner Name: ___________________________________ GrantedD= Denied P= Pending CNM=Criteria Not Met Training/ EducationD= With Direct Supervision C= With Consultation U= Unrestricted NumberPrivilege Descriptions D/C/U Experience Current Competence Requested Departments (s)D CA Lic. N/A N/A C CA Lic. 5 2 cases in last 4 Yrs. U CA Lic. 10 6 cases in last 4 Yrs. C CA Lic. N/A N/A U CA Lic. N/A 1 year in last 4 Yrs. C CA Lic. & U OBG 1 N/A N/A U CA Lic. & U OBG 1 30 10 cases in last 4 Yrs. D CA Lic. Recommend NRP certification 30 N/A D CA Lic. N/A N/A U CA Lic. 30 8 cases in last 4 Yrs. D CA Lic. N/A N/A U CA Lic. 10 4 cases in last 2 Yrs. FP or OB Recommend NRP certification 50 FAM OBG OBG 5 Antepartum Fetal Heart Rate Monitoring OBG 2 FAM HOSP OBG OBG 6 U FAM OBG FAM OBG 8 cases in last 2 Yrs. SECTION II: OBSTETRICS: HIGH RISK PRENATAL CARE AND DELIVERIES EME FAM HOSP SGN ORTH SOR 1 Orthopedics: Splints and Circumferential Casting, Reduction of Uncomplicated Dislocations FAM ORTH SOR 9 OBG 4 Antepartum, Intrapartum and Postpartum Management of Pregnancy with Minor Complications (such as mild pre-eclampsia, prior cesarean section) and Uncomplicated Vaginal Delivery (such as amniotomy, episiotomy, second degree laceration repair and manual removal of placenta), and Initial Newborn Orders Sports Medicine: Basic Outpatient Orthopedics Basic 3rd Trimester Obstetrical Ultrasound Including: Viability, Placenta Location, Fetal Number, and Amniotic Fluid Assesment, EFW, and Cervical Length. Outpatient Management of High Risk Prenatal Patients * Separate proctoring required FAM MED updated 6/2016. Page 4 of 10October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 961 Contra Costa Regional Medical Center Family Medicine Privileges Request Form Practitioner Name: ___________________________________ GrantedD= Denied P= Pending CNM=Criteria Not Met Training/ EducationD= With Direct Supervision C= With Consultation U= Unrestricted NumberPrivilege Descriptions D/C/U Experience Current Competence Requested Departments (s)C CA Lic. N/A N/A U CA Lic. 10 1 case in last 2 Yrs. D FP or OB/GYN N/A N/A C FP or OB/GYN 10 N/A U FP or OB/GYN 15 2 cases in last 2 yrs. D FP or OB/GYN N/A N/A C FP or OB/GYN 10 N/A U FP or OB/GYN 20 2 cases or ALSO course in last 2 Yrs. D CA Lic. N/A N/A U CA Lic. 5 1 case in last 2 yrs. D N/A N/A U 20 8 cases in last 2 Yrs. FAM OBG FAM OBG OBG 10 Repair of 3rd Degree, 4th Degree, or Cervical Lacerations FAM HOSP OBG OBG 19A Suction Endometrial Biopsy Hysterosalpingogram and Sono Hysterogram (insertion of catheter only). OBG 11 Vacuum-Assisted Delivery*FAM OBG Basic 1st and 2nd Trimester Ultrasound for Dating, Viability, and Location of Pregnancy OBG 9 Induction or Augmentation of Labor CA Lic. And 4 hours training in residency or ultrasound course OBG 35 FAM HOSP OBG * Separate proctoring required FAM MED updated 6/2016. Page 5 of 10October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 962 Contra Costa Regional Medical Center Family Medicine Privileges Request Form Practitioner Name: ___________________________________ GrantedD= Denied P= Pending CNM=Criteria Not Met Training/ EducationD= With Direct Supervision C= With Consultation U= Unrestricted NumberPrivilege Descriptions D/C/U Experience Current Competence Requested Departments (s)D CA Lic. & Current Cert in AAP/.AHA NRP N/A N/A U CA Lic. & Current Cert in AAP/.AHA NRP 5 N/A U Neonatolog y N/A N/A D CA Lic. N/A N/A C 10 1 case in last 2 Yrs. U 15 5 cases in last 2 Yrs. D CA Lic. N/A N/A U CA Lic. 5 1 case in last 4 Yrs. D CA Lic. N/A N/A U CA Lic. 15 5 cases in last 4 Yrs. D CA Lic. 200 hrs CME or 10 Yrs. exp. N/A U CA Lic. 200 hrs CME or 10 Yrs. exp. 10 cases in last 2 Yrs. FAM PED 14 Attendance for the Neonate at Low-risk Deliveries, e.g. uncomplicated vaginal delivery, elective, uncomplicated, cesarean section at term (requires current certification in AAP/AHA Neonatal Resuscitation Program) FAM HOSP IM MED 10 Bone Marrow Aspiration ANE CC DEN DIA EME FAM GER HOSP MED OBG PED ANE 3 MED 44 Acupuncture Moderate (Conscious) Sedation* Does NOT include use of ketamine or propofol CA Lic. and Airway Managemen t skills (ANE11 or inservice) Flexible Sigmoidoscopy FAM HOSP IM SGN MED 18 SECTION III: COMPLEX PRIVILEGES AND PROCEDURES FAM HOSP IM * Separate proctoring required FAM MED updated 6/2016. Page 6 of 10October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 963 Contra Costa Regional Medical Center Family Medicine Privileges Request Form Practitioner Name: ___________________________________ GrantedD= Denied P= Pending CNM=Criteria Not Met Training/ EducationD= With Direct Supervision C= With Consultation U= Unrestricted NumberPrivilege Descriptions D/C/U Experience Current Competence Requested Departments (s)FAM IM MED 45 U CA Lic. Meet Reqs or AB2168 attached N/A D FP or Peds N/A N/A U FP, Peds or ENT 5 5 cases in last 2 Yrs. D CA Lic. N/A N/A U CA Lic. 5 1 case in last 4 Yrs. D CA Lic. N/A N/A C CA Lic. 10 2 cases in last 4 Yrs. U CA Lic. 20 6 cases in last 4 Yrs. D FP N/A N/A C FP 10 2 cases in last 2 Yrs. U FP, URO, or SURG 10 6 cases in last 2 Yrs. FAM FAM 6 U CA Lic. N/A U' in MED 1,2 or EME 7, 8 or FAM 12,13 General Medical Care of Psychiatric Inpatients: Histories, physicals and general medical care for psychiatric inpatients - using privileges granted for outpatient care. FAM SGN ORTH SOR 2 Orthopedics: Closed Reduction of Mild to Moderately Displaced Fractures of Hand, Forearm, and Ankle HIV Specialist EME ENT HOSP FAM SEN 6 Complex Non-operative Diagnosis & Management of ENT Problems: Including complex removal of FB nose and ear, anterior post nasal packing, indirect laryngoscopy CC EME FAM HOSP IM SGN 4 Thoracentesis Family Medicine Inpatient Vasectomy*FAM SUR SUR 5 * Separate proctoring required FAM MED updated 6/2016. Page 7 of 10October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 964 Contra Costa Regional Medical Center Family Medicine Privileges Request Form Practitioner Name: ___________________________________ GrantedD= Denied P= Pending CNM=Criteria Not Met Training/ EducationD= With Direct Supervision C= With Consultation U= Unrestricted NumberPrivilege Descriptions D/C/U Experience Current Competence Requested Departments (s)C CA Lic. N/A N/A U FP or IM N/A 6 mos. in last 4 Yrs. C CA Lic. N/A N/A U FP or IM N/A 6 mos. in last 4 Yrs. C CA Lic. N/A N/A FP or OB N/A 20 cases in last 2 Yrs. CA Lic. 50 20 cases in last 2 Yrs. C CA Lic. N/A N/A FP N/A 10 cases in last 2 Yrs. PEDS N/A 5 cases in last 2 Yrs. C CA Lic. N/A N/A U CA Lic. 20 3 cases in last 2 Yrs. General Inpatient Care: Including healthcare maintenance, initial interpretation of lab and study results (e.g. x- rays, EKGs, etc.), excluding all cases where expected improvement is not soon apparent or specialized therapeutic or diagnostic techniques are needed > 50 Years Old Caring for and Discharging Uncomplicated Post Partum Patients (For Providers w/o Delivery Privileges) Inpatient uncomplicated newborn care (e.g. normal term newborn and those with indirect bilirubin <15mg%); including Frenotomy U General Inpatient Care: Including Healthcare Maintenance, Excluding All Cases Where Expected Improvement is Not Soon Apparent or when Specialized Therapeutic or Diagnostic Techniques are Needed 0 -18 Years Old U FAM PED PED 5 FAM HOSP OBG OBG 34 CC FAM GER HOSP IM MED 4 FAM HOSP PED PED 11 MED 3 General Inpatient Care: Including healthcare maintenance, initial interpretation of lab and study results (e.g. x- rays, EKGs, etc.), excluding all cases where expected improvement is not soon apparent or specialized therapeutic or diagnostic techniques are needed 14 years - 65 Years Old CC FAM HOSP IM * Separate proctoring required FAM MED updated 6/2016. Page 8 of 10October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 965 Contra Costa Regional Medical Center Family Medicine Privileges Request Form Practitioner Name: ___________________________________ GrantedD= Denied P= Pending CNM=Criteria Not Met Training/ EducationD= With Direct Supervision C= With Consultation U= Unrestricted NumberPrivilege Descriptions D/C/U Experience Current Competence Requested Departments (s)C CA Lic. N/A N/A U CA Lic. 20 3 cases in last 2 Yrs. C CA Lic. N/A N/A U CA Lic. N/A 'U' in MED 3 or EME 7. and 100 clinics in the last 4 years with 50 clinics in the last 2 years. C CA Lic. N/A N/A U CA Lic. N/A 'U' in MED 4 or EME 8. and 100 clinics in the last 4 years with 50 clinics in the last 2 years. Care of newborns with complicated but non- life-threatening problems (e.g. low birth weight, but > 2000gms.; total bilirubin <18mg%, transient hypoglycemia not requiring IV therapy; suspected sepsis or temperature instability, congenital anomalies without distress, anemia, uncomplicated TTN) SECTION IV: OUTPATIENT PRIVILEGES FOR PROVIDERS WITH MOSTLY HOSPITALIST AND ED WORK *SEE BELOW FAM HOSP PED PED 12 Outpatient Care Including Health Care Maintenance and Basic Management of Chronic Disease >50 Years Old Outpatient Care Including Health Care Maintenance and Basic Management of Chronic Disease 14 Years -65 Years Old FAM 13FAM FAM 12FAM * Separate proctoring required FAM MED updated 6/2016. Page 9 of 10October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 966 Contra Costa Regional Medical Center Family Medicine Privileges Request Form Practitioner Name: ___________________________________ GrantedD= Denied P= Pending CNM=Criteria Not Met Training/ EducationD= With Direct Supervision C= With Consultation U= Unrestricted NumberPrivilege Descriptions D/C/U Experience Current Competence Requested Departments (s)C CA Lic. N/A N/A U CA Lic. N/A 'U' in EME 5 and/or 100 clinics in the last 4 years with 50 clinics in the last 2 years. C CA Lic. N/A N/A U CA Lic N/A 'U' in EME 6 and/or 100 clinics in the last 4 years with 50 clinics in the last 2 years. *These privileges are intended for providers who do urgent care and/or short notice clinics. These privileges should not be requested by providers who do regular Family Practice continuity clinics Signature of Department Chairperson Date Signature of Requesting Practitioner Date Signature of Division Chairperson Date ____________________________________________________ I certify that I have reviewed the Contra Costa Regional Medical Center Privilege Criteria, and that I meet the specified criteria for education/training, experience, and current competence for the privileges that I have indicated above. ____________________________________________________ Outpatient Care Including Health Care Maintence 0-36 Months Old Outpatient Care Including Health Care Maintenance 36 Months - 21 Years Old FAM 15FAM FAM FAM 14 * Separate proctoring required FAM MED updated 6/2016. Page 10 of 10October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 967 RECOMMENDATION(S): ADOPT Resolution No. 2016/559: Approving the issuance of Multifamily Housing Revenue Bonds (the "Bonds") by the California Municipal Finance Authority (CMFA) in an amount not to exceed $43,000,000 for the benefit of Deliverance Temple Venture LP, a California limited partnership, or another partnership or other entity created by MRK Partners, or one or more affiliates thereof (the “Borrower”), to provide for the financing of the acquisition, rehabilitation, improvement and equipping of an 82-unit multifamily housing development generally known as Deliverance Temple Apartments located at 4312 Potrero Avenue in the City of Richmond. Such adoption is solely for the purposes of satisfying the requirements of the Tax Equity and Fiscal Responsibility Act of 1982 (TEFRA), the Code and the California Government Code Section 6500 (and following). 1. 2. Authorizing and directing the executing officers, the Clerk of the Board and all other proper officers and officials of the County to execute such other agreements, documents and certificates, and to perform such other acts and deeds, as may be necessary or convenient to effect the purposes of the Resolution and the transactions authorized. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kristen Lackey (925) 674-7888 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C.112 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:October 18, 2016 Contra Costa County Subject:Multifamily Housing Revenue Bonds - Deliverance Temple Apartments October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 968 FISCAL IMPACT: No impact to the General Fund. The County will be reimbursed for any costs incurred in the process of conducting the TEFRA Hearing. The CMFA will issue tax-exempt revenue bonds on behalf of the Borrower. Repayment of the Bonds is solely the responsibility of the Borrower. BACKGROUND: Deliverance Temple Apartments LP, with the City of Richmond's support, requested the County to conduct a Tax Equity and Fiscal Responsibility Act of 1982 (TEFRA) hearing for the California Municipal Finance Authority (CMFA) issuance of Multifamily Housing Revenue Bonds in an amount not to exceed $43,000,000 to be used to finance the acquisition, development and construction of an 82-unit multifamily rental housing development commonly known as Deliverance Temple Apartments located at 4312 Potrero Avenue in the City of Richmond, California (the “Project”). The Project will be operated by Apartment Management Consultants. A TEFRA hearing must be held by an elected body of the governmental entity having jurisdiction over the area where the project is located in order for all or a portion of the Bonds to qualify as tax-exempt bonds for the financing of the Project. The County is a member of the CMFA and qualifies as an elected body of the governmental entity having jurisdiction over the area where the project is located. The main purposes of the proposed Resolution are to acknowledge that a public hearing was held by the County's Community Development Bond Program Manager on October 7, 2016, where members of the community were given an opportunity to speak in favor of or against the use of tax-exempt bonds for the financing of the Project and to approve of CMFA's use of tax-exempt bonds for the financing of the project. No public comments were received. A notice of the hearing was published in the Contra Costa Times (proof of publication attached) on September 23, 2016. The County’s only role in this transaction was to hold the TEFRA hearing and to grant the limited approval described above. Additional actions related to the bond issuance will be the responsibility of CMFA and the Borrower. CONSEQUENCE OF NEGATIVE ACTION: Negative action would prevent CMFA from providing tax-exempt financing for the Deliverance Temple Apartments project in Richmond. ATTACHMENTS Resolution No. 2016/559 Proof of Publication Deliverance Temple Transcript for TEFRA October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 969 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 10/18/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/559 RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CONTRA COSTA APPROVING THE ISSUANCE OF THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY MULTIFAMILY HOUSING REVENUE BONDS IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $43,000,000 FOR THE PURPOSE OF FINANCING OR REFINANCING THE ACQUISITION, REHABILITATION, IMPROVEMENT AND EQUIPPING OF DELIVERANCE TEMPLE APARTMENTS AND CERTAIN OTHER MATTERS RELATING THERETO WHEREAS, Deliverance Temple Venture LP (the “Borrower”) or a partnership created by MRK Partners (the “Developer”), consisting at least of the Developer or a related person to the Developer and one or more limited partners, has requested that the California Municipal Finance Authority (the “Authority”) participate in the issuance of one or more series of revenue bonds issued from time to time, including bonds issued to refund such revenue bonds in one or more series from time to time, in an aggregate principal amount not to exceed $43,000,000 (the “Bonds”) for the acquisition, rehabilitation, improvement and equipping of a 82-unit multifamily rental housing project located at 4312 Potrero Avenue, Richmond, California, generally known as Deliverance Temple Apartments (the “Project”) and operated by Apartment Management Consultants (AMC); and WHEREAS, pursuant to Section 147(f) of the Internal Revenue Code of 1986 (the “Code”), the issuance of the Bonds by the Authority must be approved by the County of Contra Costa (the “County”) because the Project is located within the territorial limits of the County; and WHEREAS, the Board of Supervisors of the County (the “Board of Supervisors”) is the elected legislative body of the County and is one of the “applicable elected representatives” required to approve the issuance of the Bonds under Section 147(f) of the Code; and WHEREAS, the Authority has requested that the Board of Supervisors approve the issuance of the Bonds by the Authority in order to satisfy the public approval requirement of Section 147(f) of the Code and the requirements of Section 4 of the Joint Exercise of Powers Agreement Relating to the California Municipal Finance Authority, dated as of January 1, 2004 (the “Agreement”), among certain local agencies, including the County; and WHEREAS, pursuant to Section 147(f) of the Code, the Community Development Program Manager of the County has, following notice duly given, held a public hearing regarding the issuance of the Bonds, and a summary of any oral or written testimony received at the public hearing has been presented to the Board of Supervisors for their consideration; and WHEREAS, the Board now desires to approve the issuance of the Bonds by the Authority; NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of the County of Contra Costa as follows: Section 1. The foregoing resolutions are true and correct. Section 2. The Board of Supervisors hereby approves the issuance of the Bonds by the Authority. It is the purpose and intent of the Board of Supervisors that this resolution constitute approval of the issuance of the Bonds by the 5 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 970 and intent of the Board of Supervisors that this resolution constitute approval of the issuance of the Bonds by the Authority, for the purposes of (a) Section 147(f) of the Code by the applicable elected representative of the governmental unit having jurisdiction over the area in which the Project is located, in accordance with said Section 147(f) and (b) Section 4 of the Agreement. Section 3. The issuance of the Bonds shall be subject to the approval of the Authority of all financing documents relating thereto to which the Authority is a party. The County shall have no responsibility or liability whatsoever with respect to the Bonds. Section 4. The adoption of this Resolution shall not obligate the County or any department thereof to (i) provide any financing to acquire or construct the Project or any refinancing of the Project; (ii) approve any application or request for or take any other action in connection with any planning approval, permit or other action necessary for the acquisition, construction, rehabilitation, installation or operation of the Project; (iii) make any contribution or advance any funds whatsoever to the Authority; or (iv) take any further action with respect to the Authority or its membership therein. Section 5. The officers of the County are hereby authorized and directed, jointly and severally, to do any and all things and to execute and deliver any and all documents which they deem necessary or advisable in order to carry out, give effect to and comply with the terms and intent of this resolution and the financing transaction approved hereby. Section 6. This resolution shall take effect immediately upon its adoption. Contact: Kristen Lackey (925) 674-7888 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 971 October 18, 2016Contra Costa County Board of Supervisors Official Minutes972 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 973 RECOMMENDATION(S): ADOPT Resolution No. 2016/560: 1. Approving the issuance of Multifamily Housing Revenue Bonds (the "Bonds") by the California Municipal Finance Authority (CMFA) in an amount not to exceed $40,000,000 for the benefit of Monterey Pines Venture LP, a California limited partnership, or another partnership or other entity created by MRK Partners, or one or more affiliates thereof (the "Borrower"), to provide for the financing of the acquisition, rehabilitation, improvement and equipping of a 324-unit multifamily housing development generally known as Monterey Pines Apartments located at 680 37th Street in the City of Richmond. Such adoption is solely for the purposes of satisfying the requirements of the Tax Equity and Fiscal Responsibility Act of 1982 (TEFRA), the Code and the California Government Code Section 6500 (and following). 2. Authorizing and directing the executing officers, the Clerk of the Board and all other proper officers and officials of the County to execute such other agreements, documents and certificates, and to perform such other acts and deeds, as may be necessary or convenient to effect the purposes of the Resolution and the transactions authorized. FISCAL IMPACT: No impact to the General Fund. The County will be reimbursed for any costs incurred in the process of conducting the TEFRA Hearing. The CMFA will issue tax-exempt revenue bonds on behalf of the Borrower. Repayment of the Bonds is solely the responsibility of the Borrower. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kristen Lackey (925) 674-7888 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C.113 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:October 18, 2016 Contra Costa County Subject:Multifamily Housing Revenue Bonds - Monterey Pines Apartments October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 974 BACKGROUND: Monterey Pines Venture LP, with the City of Richmond's support, requested the County to conduct a Tax Equity and Fiscal Responsibility Act of 1982 (TEFRA) hearing for the California Municipal Finance Authority (CMFA) issuance of Multifamily Housing Revenue Bonds in an amount not to exceed $40,000,000 to be used to finance the acquisition, development and construction of a 324-unit multifamily rental housing development commonly known as Monterey Pines Apartments located at 680 South 37th Street in the City of Richmond, California (the "Project"). The Project will be operated by Apartment Management Consultants. A TEFRA Hearing must be held by an elected body of the governmental entity having jurisdiction over the area where the project is located in order for all or a portion of the Bonds to qualify as tax-exempt bonds for the financing of the Project. The County is a member of the CMFA and qualifies as an elected body of the governmental entity having jurisdiction over the area where the project is located. The main purposes of the proposed Resolution are to acknowledge that a public hearing was held by the County's Community Development Bond Program Manager on October 7, 2016, where members of the community were given an opportunity to speak in favor of or against the use of tax-exempt bonds for the financing of the project and to approve of CMFA's use of tax-exempt bonds for the financing of the Project. No public comments were received. A notice of the hearing was published in the Contra Costa Times (proof of publication attached) on September 23, 2016. The County's only role in this transaction was to hold the TEFRA hearing and to grant the limited approval described above. Additional actions related to the bond issuance will be the responsibility of CMFA and the Borrower. CONSEQUENCE OF NEGATIVE ACTION: Negative action would prevent CMFA from providing tax-exempt financing for the Monterey Pines Apartments project in Richmond. ATTACHMENTS Resolution No. 2016/560 Proof of Publication Monterey Pines Transcript October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 975 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 10/18/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/560 RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CONTRA COSTA APPROVING THE ISSUANCE OF THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY MULTIFAMILY HOUSING REVENUE BONDS IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $40,000,000 FOR THE PURPOSE OF FINANCING OR REFINANCING THE ACQUISITION, REHABILITATION, IMPROVEMENT AND EQUIPPING OF MONTEREY PINES APARTMENTS AND CERTAIN OTHER MATTERS RELATING THERETO WHEREAS, Monterey Pines Venture LP (the “Borrower”) or a partnership created by MRK Partners (the “Developer”), consisting at least of the Developer or a related person to the Developer and one or more limited partners, has requested that the California Municipal Finance Authority (the “Authority”) participate in the issuance of one or more series of revenue bonds issued from time to time, including bonds issued to refund such revenue bonds in one or more series from time to time, in an aggregate principal amount not to exceed $40,000,000 (the “Bonds”) for the acquisition, rehabilitation, improvement and equipping of a 324-unit multifamily rental housing project located at 680 South 37th Street, Richmond, California, generally known as Monterey Pines Apartments (the “Project”) and operated by Apartment Management Consultants (AMC); and WHEREAS, pursuant to Section 147(f) of the Internal Revenue Code of 1986 (the “Code”), the issuance of the Bonds by the Authority must be approved by the County of Contra Costa (the “County”) because the Project is located within the territorial limits of the County; and WHEREAS, the Board of Supervisors of the County (the “Board of Supervisors”) is the elected legislative body of the County and is one of the “applicable elected representatives” required to approve the issuance of the Bonds under Section 147(f) of the Code; and WHEREAS, the Authority has requested that the Board of Supervisors approve the issuance of the Bonds by the Authority in order to satisfy the public approval requirement of Section 147(f) of the Code and the requirements of Section 4 of the Joint Exercise of Powers Agreement Relating to the California Municipal Finance Authority, dated as of January 1, 2004 (the “Agreement”), among certain local agencies, including the County; and WHEREAS, pursuant to Section 147(f) of the Code, the Community Development Program Manager of the County has, following notice duly given, held a public hearing regarding the issuance of the Bonds, and a summary of any oral or written testimony received at the public hearing has been presented to the Board of Supervisors for their consideration; and WHEREAS, the Board now desires to approve the issuance of the Bonds by the Authority; NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of the County of Contra Costa as follows: Section 1. The foregoing resolutions are true and correct. Section 2. The Board of Supervisors hereby approves the issuance of the Bonds by the Authority. It is the purpose and intent of the Board of Supervisors that this resolution constitute approval of the issuance of the Bonds by the Authority, for the purposes of (a) Section 147(f) of the Code by the applicable elected representative of the governmental unit having jurisdiction over the area in which the Project is located, in accordance with said Section 147(f) and (b) Section 4 of the Agreement. Section 3. The issuance of the Bonds shall be subject to the approval of the Authority of all financing documents relating thereto 5 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 976 Section 3. The issuance of the Bonds shall be subject to the approval of the Authority of all financing documents relating thereto to which the Authority is a party. The County shall have no responsibility or liability whatsoever with respect to the Bonds. Section 4. The adoption of this Resolution shall not obligate the County or any department thereof to (i) provide any financing to acquire or construct the Project or any refinancing of the Project; (ii) approve any application or request for or take any other action in connection with any planning approval, permit or other action necessary for the acquisition, construction, rehabilitation, installation or operation of the Project; (iii) make any contribution or advance any funds whatsoever to the Authority; or (iv) take any further action with respect to the Authority or its membership therein. Section 5. The officers of the County are hereby authorized and directed, jointly and severally, to do any and all things and to execute and deliver any and all documents which they deem necessary or advisable in order to carry out, give effect to and comply with the terms and intent of this resolution and the financing transaction approved hereby. Section 6. This resolution shall take effect immediately upon its adoption. Contact: Kristen Lackey (925) 674-7888 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 977 October 18, 2016Contra Costa County Board of Supervisors Official Minutes978 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 979 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Non-Financial Agreement #76-554 with The Regents of the University of California for its University of California San Francisco campus, an educational institution, to collect data on palliative care service at Contra Costa Regional Medical Center for the period from September 1, 2016 through August 31, 2018 . FISCAL IMPACT: None, this is a non-financial agreement. BACKGROUND: Under Contract #76-554, the Contractor will share data on Palliative Care Quality Network (PCQN) for analysis to determine best practices for the sustainability and effectiveness of palliative care services, through August 31, 2018. This contract includes mutual indemnification. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samir Shah, 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D Morgan, M Wilhelm C.118 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:October 18, 2016 Contra Costa County Subject:Non-Financial Agreement #76-554 with The Regents of the University of California for its University of California San Francisco campus October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 980 CONSEQUENCE OF NEGATIVE ACTION: If this agreement is not approved, the County would not have access to shared data used to identify best practices to engage in quality improvement processes for palliative care services data to determine best practices for the sustainability and effectiveness. CHILDREN'S IMPACT STATEMENT: Not applicable. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 981 RECOMMENDATION(S): APPROVE the recommendation from the Public Protection Committee to establish an Office of Reentry and Justice (ORJ) within the County Administrator's Office as a pilot project. FISCAL IMPACT: The Budget for the ORJ Pilot project is included in Attachment B. It is comprised of existing AB 109 Public Safety Realignment Budget allocations to the CAO, Probation, and the District Attorney's Office; AB 109 Planning and Implementation funding from the State; and Local Innovation Fund revenue based on 2015 Growth allocations. BACKGROUND: At its May 6, 2016 meeting, the Community Corrections Partnership (CCP) received a proposal from its Community Advisory Board (CAB) to establish a County Office of Reentry and Justice (ORJ) in the Probation Department. The CAO indicated that the proposal for an ORJ was under consideration for establishment in the County Administrator's Office. Over the course of two months, the CAO's office consulted with the CAB in the development of a proposal, which built on the work of the CAB and provides for a 2.5 year pilot project during which the ORJ will be established and implemented. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: L. DeLaney, 925-335-1097 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Timothy Ewell, Senior Deputy County Administrator C.117 To:Board of Supervisors From:PUBLIC PROTECTION COMMITTEE Date:October 18, 2016 Contra Costa County Subject:Proposal to Establish a County Office of Reentry and Justice (ORJ) Pilot Project October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 982 BACKGROUND: (CONT'D) > The CCP considered this matter at its August 5, 2016 meeting. The Executive Committee voted 6-0 (1 absence) to approve the proposal presented by the CAO to establish the Office of Reentry and Justice as a pilot project in the CAO’s office, as described in Attachment A. At the conclusion of the pilot, the CAO will evaluate the ORJ functional performance, achievements, and utility as well as resource availability and utilization, and make a recommendation to the Board of Supervisors on its future operations. The mission of the ORJ will be to build on, align and formalize a cohesive structure for the work currently being provided by the CAO and the contracted Reentry Coordinator in advancement of reentry, public safety realignment and justice initiatives. Similarities and Differences between CAB and CAO Proposals Similarities Establishment of an ORJ as a pilot project: Expanding on and formalizing the role and responsibilities of CAO and Reentry Coordinator. Scope and Responsibilities of the ORJ are similar Deliverables and Outcomes are the same Differences CAO Proposal is 2.5 year pilot project versus 3 year plan from CAB. (Jan. 1, 2017 through July 30, 2019).1. CAO Proposal utilizes existing AB 109 budget allocations: CAO Budget, Probation Reentry Coordinator contract, DA’s Ceasefire Program Coordinator funding. CAB Proposal required additional AB 109 funding of $312,958. 2. CAO Proposal utilizes existing staff resources in the CAO’s office, and proposes a higher level of management and administrative support. 3. CAO Proposal locates the office at 1200 Escobar St. (former Crime Lab) when the space becomes available.4. CAO Proposal incorporates AB 109 “Planning & Implementation” funds (approx. $600,000) to provide capacity-building initiatives. 5. CAO Proposal incorporates AB 109 “Innovation Funds” (estimated at $120k) .6. Staffing: CAO proposal ramps up over 2.5 years from 3.4 FTE to 5.0 FTE (with CeaseFire Coordinator) CAO proposal includes Senior Management Analyst (CAB included ASA III for 0.25 FTE) and Research and Evaluation Manager (CAB proposed Data Analyst) a. CAO contemplates development of an Intern/Fellow programb. CAO proposal includes the Ceasefire Coordinatorc. 7. CAO Proposal for ORJ Program Manager is same classification and salary level as CAB-proposed Director position 8. CAO Proposal includes a reduction of commitment of ORJ Director’s time over the pilot period9. At its September 25, 2016 meeting, the Public Protection Committee (PPC) of the Board of Supervisors considered the proposal and voted to recommend its approval by the Board of Supervisors. The PPC directed that a Work Group be established by the County Administrator's Office to receive input on the development of a Work Plan for the ORJ, which would be presented to the CCP. Since the PPC meeting, the CAO's office has received updated information about the Local Innovation Fund Subaccount revenue (approximately $120k lower than anticipated) which is reflected in the Budget. Attachments: Attachment A: CAO Proposal for the Pilot ORJ Attachment B: CAO Budget for Pilot ORJ Attachment C: CAB Proposal to Establish a Contra Costa County Office of Reentry & Justice Attachment D: District Attorney’s “CeaseFire, Community and Restorative Justice Project”October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 983 Attachment D: District Attorney’s “CeaseFire, Community and Restorative Justice Project” Attachment E: Local Innovation Fund allocations ATTACHMENTS Attachment A: ORJ Pilot Proposal Attachment B: ORJ Budget Attachment C: CAB Proposal ORJ Attachment D: DA CeaseFire Coordinator Attachment E: Local Innovation Fund October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 984 CONTRA COSTA COUNTY OFFICE OF REENTRY & JUSTICE (ORJ) Objective Consistent with the CAB recommendation, establish an Office of Reentry and Justice (ORJ) in the County Administrator’s Office (CAO) as a 2.5 year pilot project, to be located in the former Crime Lab building, formally commencing on January 1, 2017. At the conclusion of the pilot, the CAO will evaluate the ORJ functional performance, achievements, and utility as well as resource availability and utilization, and make a recommendation to the Board of Supervisors on its future operations. Scope and Responsibilities The mission of the ORJ will be to build on, align and formalize a cohesive structure for the work currently being provided by the CAO and the contracted Reentry Coordinator in advancement of public safety realignment and justice initiatives. The scope and responsibilities are broadly defined as: • coordinating a broad array of reentry, public safety realignment, and justice-related services; • facilitating collaborative efforts around policy development, operational practices and supportive services; • advancing knowledge of relevant issues, research and best-practices in the fields of reentry and justice; • fostering capacity-building and partnership development; • leading the procurement process and contract management for community-based reentry and justice service providers; • identifying and developing new initiatives and funding opportunities; • supporting legislative advocacy; • managing data and evaluation of funded services; and • conducting public outreach, information sharing and community engagement. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 985 Budget The Budget for the ORJ will include AB 109 Public Safety Realignment funding allocated to the CAO and Probation Office (for the contracted Reentry Coordinator), in-kind administrative and clerical support services of the CAO, a portion of the County’s allocation of AB 109 “Planning and Implementation” funding 1, as well as funding from the Local Innovation Subaccount 2. FY 2016-17 AB 109 funding for the District Attorney’s CeaseFire Program Coordinator allocation will also be included. This proposal does not draw down any of the AB 109 Public Safety Realignment fund balance but, rather, reallocates existing expenditures already budgeted. Staffing To launch the pilot project, the CAO will recruit and hire an ORJ Program Manager (starting Jan. 1, 2017) at the salary level commensurate with the ADDF classification. The ORJ will be staffed by a Senior Deputy County Administrator (in the role of the Director of ORJ), a Program Manager, a Senior Management Analyst, and clerical support services. The ORJ will also host the AB 109-funded CeaseFire Coordinator. The ORJ will develop a fellowship program with UC Berkeley and/or Stanford to provide internship opportunities to graduate students for special projects. In the third year, the ORJ would recruit and hire a Research and Evaluation Manager at the VQHA classification. 1. ORJ Director (0.9 FTE, Senior Deputy County Administrator; 0.5 FTE in year 3) 2. Program Manager (1.0 FTE, ADDF classification) 3. Senior Management Analyst (0.3 FTE, in-kind FY 16-17; 1.0 FTE FYs 17-19) 4. Data Systems Analyst contractor in FY 17-18; 1.0 FTE Research & Evaluation Manager FY 18-19 ) 5. Advanced Level Secretary (0.2 FTE, in-kind FY 16-17; 0.5 FTE FY 17-19 ) 6. Intern/Fellow from UC Berkeley (stipend) 7. Ceasefire Program Coordinator (1.0 FTE, to be determined) Functions 1. Program Management a. Work Plan development and oversight for 2016, FYs 17-19 b. Staff support to Community Corrections Partnership (CCP), Quality Assurance Committee (QAC), and the Community Advisory Board (CAB) c. CBO Procurement Process and Contract Management i. 17 CBO contracts: contract development, billings, over-sight of implementation d. Reentry Network and Reentry Success Center Coordination 1 $663,716 is the fund balance in the Planning & Implementation fund, pending ServicePoint database funding. 2 The Local Innovation Subaccount exists only at the local level. The subaccount—funded by taking a ten percent share of public safety-related growth accounts—is intended to promote local innovation and County decision making at the Board of Supervisors level. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 986 i. RFP Process for Network Team contract e. Policy and initiative development i. Innovation Fund Program development and implementation ii. Capacity Building Program development and implementation f. Inter-agency, countywide program development, coordination g. Public outreach, information, and engagement h. Grant development/management i. Intern/Fellow Program Development and Management 2. Program Evaluation, Data Collection, Systems Planning a. Update Reentry Strategic Plan b. Update AB 109 Operations Plan c. Racial Justice Taskforce Facilitation and Data Analysis d. AB 109 Annual Report e. AB 109 Quarterly and Monthly Reporting analysis f. ServicePoint and Salesforce information integration (or transition) g. Case management system integration with evaluation and service delivery data h. AB 109 Dashboard maintenance and analysis i. Referral feedback loop with Probation j. Periodic performance evaluation, needs analysis 3. Capacity and Resource development a. CBO and County Department capacity building i. Capacity Assessments ii. Development of Grant Program b. Staff training/professional development c. Grant writing/resource development i. Identification of funding opportunities ii. Technical assistance for applications iii. Grant writer resources The CAO acknowledges the valuable input of the CAB in the development of this Proposal and appreciates the collaborative spirit the CAB has demonstrated in our discussions. The “Deliverables and Outcomes” put forward in the CAB Proposal of 5/6/16 are consistent with the intentions of the CAO in the establishment of the ORJ. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 987 ORJ Pilot Project: Year 1 FTE Jan. 1, 2017 Assumptions Cost to CAO's Office Budget Expenditures Personnel Director of ORJ 0.9 78,326$ Senior Deputy County Administrator, fully-loaded $2,078 Program Manager 1.0 88,283$ ORJ Program Mgr. half year at ADDF classification Senior Management Analyst 0.3 -$ dedicated portion of Senior Management Analyst time $31,934 CeaseFire Coordinator 1.0 83,000$ RFQ process Intern/Fellow 8,000$ 1 stipend opportunity Administrative Support 0.2 -$ dedicated portion of Adv. Sect./Exec. Assist. CAO $15,199 Sub-total 3.4 257,608$ $49,211 Data, Evaluation & Systems Planning Annual Report Update 7,000$ On-going Ceasefire Program Facilitation 27,000$ FY 16-17 AB 109 budget for District Attorney AB 109 Operations Plan Update RFP One-time: cost proposals to be solicited from contractors Reentry Strategic Plan Update RFP One-time: cost proposals to be solicited from contractors Racial Justice Taskforce Facilitation/Data RFP One-time: cost proposals to be solicited from contractors 259,000$ Operating Costs Office establishment 7,200$ Local transportation 4,000$ Communications 6,000$ website, outreach materials, multi-media Office Supplies 2,400$ Printing 800$ Conferences and travel 6,200$ 26,600$ Capacity Building 120,000$ Assessments, prof. development, convenings, specialized services, micro-grants Innovation Fund Program 119,186$ Grants for reentry and justice initiatives: eg., ID Program, Pre- Release Planning, etc. Total Expenditures 782,394$ Revenues 85,990$ CAO AB 109 Budget: half-year 53,021$ CAO AB 109 Budget: Data Analyst 225,000$ CAO AB 109 Budget, Data/Program Evaluation 69,250$ Probation AB 109 Budget: 50% of Reentry Coordinator contract 120,000$ AB 109 Planning & Implementation Funding* 119,186$ Local Innovation Fund Subaccount 110,000$ DA AB 109 Budget for CeaseFire Coordinator Total Revenues 782,447$ *AB 109 Planning & Implementation fund balance $696,062.63 as of 6/30/16. Commitment of $32,346 to RSC for Restorative Justice. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 988 ORJ Pilot Project: Year 2 FY 2017-18 FTE Assumptions Expenditures Personnel Director of ORJ 156,651$ 0.9 Sr. Deputy CAO Classification ORJ Program Manager 185,136$ 1.0 fully loaded, ADDF salary level Senior Management Analyst 108,502$ 1.0 fully loaded, TBH CeaseFire Coordinator 110,000$ 1.0 assumes continued funding from AB 109 Budget Intern/Fellow 16,000$ 2 intern/fellowships to be offered Administrative Support 39,138$ 0.5 Dedicated portion of Adv. Sect. Subtotal 615,428$ 4.4 Data, Evaluation & Systems Planning Annual Report Update -$ On-going, performed in-house Evaluation 30,000$ Periodic performance measurement reports, analysis Data Systems Administrator/Analyst 53,021$ Contractor for database development, training, maintenance; dashboard maint. 83,021$ Capacity Building 135,000$ Professional development, convenings, specialized contracted services, grant development services Innovation Fund 119,000$ estimate only Operating Costs 15,000$ Conferences, travel, office supplies, printing, communications Total Expenditures 967,449$ Revenues 171,979$ CAO AB 109 Budget 53,021$ CAO AB 109 Budget 225,000$ CAO AB 109 Budget 138,500$ Probation AB 109 Budget 150,000$ AB 109 Planning & Implementation Funding 119,186$ Local Innovation Fund Subaccount 110,000$ DA AB 109 Budget for CeaseFire Program Coordinator Total Revenues 967,686$ October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 989 ORJ Pilot Project: Year 3 FY 2018-19 FTE Assumptions Expenditures Personnel Director of ORJ 83,731$ 0.5 Sr. Deputy CAO Classification ORJ Program Manager 188,993$ 1.0 fully loaded, ADDF salary level Research and Evaluation Manager 160,276$ 1.0 fully loaded, VQHA classification Senior Management Analyst 108,502$ 1.0 fully loaded ADTD classification CeaseFire Coordinator 110,000$ 1.0 assumes continued funding from AB 109 Budget Intern/Fellow 8,000$ one stipend Administrative Support 40,312$ 0.5 fully loaded, J3TG; Secretary Adv. Level Subtotal 700,423$ 5.0 Capacity Building 130,000$ Prof development, convenings, specialized contracted services Innovation Fund 119,186$ estimate only Operating Costs 18,000$ Conferences, travel, office supplies, printing, communications Total Expenditures 967,609$ Revenues 171,979$ CAO AB 109 Budget 698,500$ 53,021$ CAO AB 109 Budget 225,000$ CAO AB 109 Budget 138,500$ Probation AB 109 Budget 150,000$ AB 109 Planning & Implementation Funding 119,186$ Local Innovation Fund Subaccount 110,000$ DA AB 109 Budget for CeaseFire Program Coordinator Total Revenues 967,686$ October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 990 Proposal to Establish a Contra Costa County Office of Reentry & Justice (ORJ) Presented by the Contra Costa County Community Advisory Board Submitted to the Community Corrections Partnership July 6, 2016 1. Executive Summary Consistent with the recommendations developed by the Contra Costa County Community Advisory Board (CAB) and submitted to the Community Corrections Partnership (CCP) and the Public Protection Committee (PPC) from December 2015 through February 2016, the CAB proposes that Contra Costa County establish a County Office of Reentry and Justice (ORJ), expanding on and formalizing the role and responsibilities currently under the management of the County’s Reentry Coordinator, a single contracted position. The CAB proposes that the ORJ be established as a three-year pilot project, administratively housed in the County Administrator Office and operating concurrently with the upcoming three-year cycle of AB109-funded contracts and budget allocations. With a staff of 4.25 FTE, the ORJ will further Contra Costa County’s collective efforts to advance the County’s reputation as a national leader in smart justice. The annual budget for the proposed ORJ is estimated at $682,758. However, it is important to note that more than half of this budget could be funded through reallocations of existing line items, with an incremental cost to the County of only $312,958 annually for each of three years. Thus, over the course of the three-year pilot, the total incremental cost would be $938,874. See Section , Staffing and Budget, below. The massive resources and operational changes ushered in by Federal and statewide forces – such as justice reinvestment, prison realignment, Prop 47 sentencing reform, and the deep shifts signaled by California’s Bureau of State and Community Corrections – provide singular opportunities to improve both efficiencies and outcomes in the justice landscape in Contra Costa County. Establishing an expanded and formalized structure to coordinate and align the complex array of local justice initiatives is both necessary and appropriate if the County is to maximize the benefits – operational, fiscal, and social – of these unprecedented investments and shifts in the national, statewide and local criminal justice environment. While Assembly Bill 109 (AB109, or prison realignment) requires that each County establish a Community Corrections Partnership (CCP) as an advisory body to the Board of Supervisors, to supervise efforts related specifically to prison realignment, AB109 represents just one element of the tremendously complex operations related to criminal justice in any given County. Further, even within the purview of AB109, the role of the CCP is to provide policy and budget recommendations; it is not intended or equipped to undertake the day-to-day efforts of cross-sector, inter-agency program development, coordination, implementation, evaluation, and modification. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 991 Proposal to Establish a Contra Costa County Office of Reentry and Justice, developed by CAB, submitted to CCP 5/6/16, p. 2 of 10 Reflecting and advancing Contra Costa’s reputation as a leader in justice reform and improvement, the ORJ will provide enhanced resources to a very wide array of stakeholders – the Board of Supervisors, the Public Protection Committee, the CCP, the Quality Assurance Committee, and both public and private agencies – serving as a ready source of project management; research capacity, including ready knowledge of best practices; expertise in both law and social service; deep knowledge of local resources, efforts, and challenges; proven subject matter expertise; communications development and management; and in-house, ongoing evaluation services. Furthermore, this reconfiguration will enhance the County’s capacity to identify and effectively compete for prestigious funding opportunities, while also creating the necessary infrastructure to document and communicate successful efforts countywide. 2. Consistency with Existing County Strategies and Policies a. Countywide Reentry Strategic Plan: This proposal is consistent with the Contra Costa County Reentry Strategic Plan, adopted by the Board of Supervisors in March 2011. Contra Costa has long been recognized for its prescient leadership in criminal justice reform and improvement; the Reentry Strategic Plan, adopted by the Board of Supervisors in March 2011 anticipated prison realignment and the concomitant formation of the CCP, foreshadowing the nation’s increasing commitment to new ways of approaching both justice and public safety. Indeed, the creation of the contracted position of Reentry Coordinator stemmed from that plan’s call for staffing responsible for “establishing a more cohesive and centralized system for providing services, removing policy barriers, increasing community awareness and public safety.” b. AB109 Realignment Implementation Plan: This proposal is consistent with the Contra Costa County 2011/12 Public Safety Realignment Implementation Plan (adopted September 2011), which writes, “The CCP supports the implementation of County Re-Entry Strategic Plan and will participate in meetings to implement the strategic plan while gathering input on strategies to integrate realignment with broader reentry policies and programs.” The authors of the AB109 Realignment Implementation Plan “recognize that there is an ongoing need to secure funding for the County’s Strategic Reentry Plan separate and apart from the funding allocated for criminal justice realignment.” c. AB109 Operational Plan: This proposal is consistent with the AB109 Operational Plan (November 2012), which includes strategies and activities to “regularly convene county-wide stakeholders for information sharing and professional development,”1 “provide resources, such as a reentry coordinator, to support inter-organizational coordination,”2 “maximize timely and regular analysis to identify areas of strength and/or concern such that early intervention and correction is possible,”3 and “Provide resources, such as a countywide data analyst, to support data collection and analysis.”4 1 AB 109 Operations Plan, November 9, 2012, Objective 6.1.a.ii 2 Ibid, 6.1.d.i 3 Ibid, 6.3.e.i 4 Ibid, 6.3.e.ii October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 992 Proposal to Establish a Contra Costa County Office of Reentry and Justice, developed by CAB, submitted to CCP 5/6/16, p. 3 of 10 d. Reentry Success Center and Reentry Network: This proposal is consistent with the Implementation Plans for the Reentry Success Center and the Central/East Reentry Network, (adopted March 2014). As explained in a memo submitted by the Public Protection Committee to the Board of Supervisors, “The Center and the Networks will collaborate their work with the Reentry Coordinator, who holds responsibility for all matters related to reentry.”5 3. Justification of Need and Benefit Since AB109 was implemented over four years ago, Contra Costa has had a great shift in how it addresses criminal justice issues in the county. While all of the Contra Costa’s criminal justice stakeholders, both county and community, have strived to cultivate a more collaborative system, there are still challenges and it is important to continue to build and strengthen the system. In Research Development Associates (RDA) report in January of this year, they found that the County is experiencing gaps between in-custody and post-release supervision and services and the County’s data infrastructure is in need of being more thoroughly developed to increase stakeholders’ capacity to communicate, collect and evaluate data. Additionally, RDA stated an importance to , “ Increase the County’s operational capacity for cross-department planning and implementation efforts by adding additional staffing to support this work.”6 Institutionalizing the ORJ and its functions will be essential for enhancing the coordination, integration, and development of the above recommendations to improve the diverse components of the County’s justice and reentry system. With a serious investment in this central and vital role, the County would be able to substantiate any stated intent to pursue an actual integrated strategic approach to its justice and reentry efforts. 4. Scope and Responsibilities As described in greater detail in the accompanying budget narrative, the ORJ would be responsible for supporting individual agencies and countywide initiatives to advance effective and efficient operations while protecting public safety. Within the context of justice and reentry, in service to the Board of Supervisors, and in partnership with CAO, the CCP, the CAB, and public and private stakeholders, the ORJ will hold primary responsibility for the following: advancing knowledge on relevant issues, research, and best practices; developing and stewarding policy recommendations; fostering capacity-building and partnership development; leading Requests for Proposals/Qualifications/Interest processes for justice-related initiatives; managing direct service contracts; identifying and supporting implementation of new initiatives and funding opportunities; managing data and evaluation of AB109-funded services; holding responsibility for public outreach, information, and engagement related to reentry and justice. 5. Deliverables and Outcomes 5 Report submitted by the Public Protection Committee to the Board of Supervisors, entitled “Adoption of the Proposed Plan for an East & Central County Networked System of Services for Returning Citizens,” March 25, 2014. 6 Report submitted by Research Development Associates to the Community Corrections Partnership, entitled “Contra Costa County AB 109 Evaluation:Review of AB 109-Funded Department Performance,” January 15, 2016. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 993 Proposal to Establish a Contra Costa County Office of Reentry and Justice, developed by CAB, submitted to CCP 5/6/16, p. 4 of 10 ORJ Functions Deliverables Outcomes ORJ Planning and Management ● Annual ORJ Work Plan ● Annual ORJ Budget ● ORJ Annual Report ● Other County / Agency Required Reports for County Offices Supporting individual agencies and countywide initiatives to advance effective and efficient operations while protecting public safety ● Establish system-wide performance outcomes, develop outcome tracking mechanisms, and conduct periodic performance measurement reports ● Gap/needs analysis reports (e.g., analytical reports on agency and countywide initiatives and operations to identify gaps, needs, areas for improvement or new programs) ● Design and support data-driven pilot projects with agencies / task forces / CBOs ● Assist in drafting/updating tools and templates e.g., pre-release planning template and guidelines ● Organize technical inputs for ad hoc requests from agencies and task forces e.g., assessments of administrative policies and procedures, IT expertise, systems design, process reengineering, training ● Increase in number of persons diverted ● Increase in number of persons enrolled ● Increase in number who complete services/programs ● Reduction in recidivism rates ● Increase in innovative pilot projects implemented in the County ● Reduction in waiting times Advancing knowledge on relevant issues, research, and best practices ● Annual Report on State of Reentry and Justice in Contra Costa County (with reentry/AB 109 performance outcomes) ● Reports documenting effective practices for replication ● Best practice clearinghouse web page (website links) ● Policy recommendations on special issues / innovations ● Report outs from participation in multi- country research initiatives ● Respond to information requests from agencies / CBOs ● Increased in number of evidence-based corrections practices employed in the County ● Increased stakeholder awareness of reentry best practices and research Developing and stewarding policy recommendations ● Implementation plans for policy directives (developed through stakeholder engagement, working groups, etc.) ● Policy directive implementation status reports ● Reduced time for decision on policy recommendations ● Increase in speed and October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 994 Proposal to Establish a Contra Costa County Office of Reentry and Justice, developed by CAB, submitted to CCP 5/6/16, p. 5 of 10 ● Agendas, research papers, draft outlines, and related secretarial support inputs to working groups tasked with updating County Reentry Strategic Plans, AB 109 plan ● Secretariat and facilitation support to multi- stakeholder working groups for large scale initiatives (e.g., data management system) ● Analytical reports identifying cross-County gaps and inefficiencies (with proposed solutions) ● Written report outs from best practice conferences and other events attended ● Ad hoc analytical reports upon request from agencies (cost/benefit, cost avoidance, trend, legislative/policy analyses) rate of implementation of approved policy and operational recommendations ● Increase in innovations adopted resulting from analytical reports ● Reduction in mentally ill jail population Fostering capacity- building and partnership development ● Capacity building events for public and private entities ● Training of staff/contractors on ORJ and county policies and procedures and requirements ● Establish new reentry service access points ● Inventories of “intercept points” in support of improved processes, partnerships, and referrals ● Instruments to formalize partnerships and referral systems (MOUs, referral protocols, process guidelines, standard forms) ● Referral and placement monitoring reports ● Develop public-private partnerships with the private sector ● Increase in referrals among agencies and CBOs ● Increase in placements ● Increase in number of partnerships in support of effective reentry service delivery ● Increase in private resources applied to reentry ● Increase in # of participants that benefit from pre- release planning ● Improved access to reentry services Leading Requests for Proposals processes for justice-related initiatives ● Community needs assessment reports (prior to each RFP cycle) ● Assessment reports for current contractors ● Proposal of timing, composition of RFPs to be issued ● RFPs drafted and announced ● RFP Q&A sessions ● RFP evaluation panels formed, evaluation results documented, and award recommendations submitted to CCP, PPC, etc. ● Improvement in stakeholder satisfaction with the RFP process and focus areas ● Improvement in quality and number of proposals received ● Increase in contracted services and programs utilized at full capacity October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 995 Proposal to Establish a Contra Costa County Office of Reentry and Justice, developed by CAB, submitted to CCP 5/6/16, p. 6 of 10 Managing direct service contracts ● Contractor performance evaluation reports with recommendations / improvement plans ● Training and coaching sessions for contractors in targeted areas (e.g., data collection and reporting) ● Authorizations for payment submitted to applicable finance/payment unit based on review/verification of program reports ● Performance improvement plans for contractors issued ● Maintain database of contracts, budget documents, program and financial reports, etc. ● Contractor capacity and service utilization analyses (with solutions e.g., strengthening referral processes, right-sizing programs) ● Improved quality and timeliness of contractor reporting ● Reduction in contracts terminated for cause ● Improved cost- effectiveness of contracted services ● Improved outcomes of contracted services Identifying and supporting implementation of new initiatives and funding opportunities ● Prepare memos of federal, state, foundation funding opportunities and circulate them to appropriate departments ● Technical assistance to grants applications ● Lead grant writing for key multi-stakeholder opportunities ● Proposals for new initiatives within or across agencies, based on data analysis ● Analysis of funding sources to address gaps, e.g., Medicaid ● Increased funding levels from state, federal, and private foundation grants ● Improved success rates on grant proposals ● Increase in cost saving opportunities identified and realized Managing data and evaluation of AB109- funded services ● Data gap analysis reports (identifying where data collection is lacking) ● Database/recordkeeping systems developed and maintained (e.g., Diversion Database to track diversion participants in support of quick referrals) ● Research reports on best practices ● Policy briefs ● Program evaluations (governmental and CBO programs) ● Stakeholder and public survey reports ● Create GIS maps e.g., Prop 47 clients and existing services ● Prepare required reports for SB 678, grants awarded to the county, etc. ● Increase in data collected ● Increase in quality of outcome evaluations ● Increase in number of programs that have been evaluated as effective ● Increase in grants received as a result of improved data included in grants applications ● Increase in stakeholder and public perceptions of transparency/ account-ability within the reentry system October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 996 Proposal to Establish a Contra Costa County Office of Reentry and Justice, developed by CAB, submitted to CCP 5/6/16, p. 7 of 10 Holding responsibility for public outreach, information, and engagement related to reentry and justice ● FAQs, fact sheets, and other outreach materials ● Regular information sessions in jails ● Success stories ● Educational / Training Videos ● Website news updates (at least monthly) ● Data dashboard for website ● Report outs from community/stakeholder outreach events (e.g., town halls, listening sessions) ● Media outreach / public relations events ● Increased stakeholder and public awareness of the reentry system ● Improved perceptions of the reentry system ● Increased media coverage of the reentry system 6. Staffing The 4.25 FTE staff will include the following positions. Note that each of these positions is consistent with Contra Costa County’s established positions and classifications. The complete project budget, including all line items and additional detail on staff responsibilities and duties, is detailed in the attached budget narrative. Title Salary Benefits@ 70% FTE Class. Code Primary responsibility Director $106,897 $74,827.90 1.0 ADDF Provide project management, coordination, policy analysis, technical assistance, development and evaluation related to reentry and justice in Contra Costa Program Manager $82,516 $57,761.20 1.0 X4SH Support implementation, analysis, policy development, and outreach under direction of Director. Point of contact for service providers. Data Analyst $79,539 $55,677.30 1.0 VCXD Manage ongoing data gathering, synthesis, and analysis, provide specific data and evaluation assistance to agencies as requested Administrative Assistant $53,411 $37,408.70 1.0 JWXD Provide administrative services to ensure efficient operation of the Office Admin Svcs Asst III $20,406 $14,284.2 .25 APTA Manage fiscal responsibilities for contracted services (including service provider contracts) 7. Budget Sources The total budget for the proposed ORJ is estimated at $682,758. However, it is important to note that more than half of this budget could be funded through reallocations of existing line items, with an incremental cost to the County of only $312,958 annually for three years. Over the course of the three- year pilot, the total incremental cost would be $938,874. The proposed funding sources are as follows: October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 997 Proposal to Establish a Contra Costa County Office of Reentry and Justice, developed by CAB, submitted to CCP 5/6/16, p. 8 of 10 ● $130,000: The current contracted Reentry Coordinator position, along with its associated budget allocation, would be subsumed into this new Office. ● $225,000: Evaluation funds currently housed within the budget of the County Administrator’s Office would be reallocated to this new Office.7 ● $14,800: Approximately $14,800 of indirect costs would be absorbed by the CAO’s existing infrastructure. ● $312,958: Incremental annual cost to the County for each of the three years of the Pilot phase. 8. Statewide Examples Similar Offices or Divisions of Reentry have been established in other California counties. Counties such as Santa Clara, San Francisco, and Los Angeles created county positions that serve as experts. These Division are comprised of individuals with the expertise and knowledge to provide structure related to the implementation of realignment efforts. The counties that have created county office of reentry have streamlined communication and oversight of reentry service delivery, promote sound policy, contract oversight and assist with data collection and program evaluation. Below are three California Counties and one out of state county that have created divisions of Reentry. ● Santa Clara County’s current Office of Reentry Services (ORS) model is slightly different than the ORJ, but holds similar responsibilities. The Santa Clara County’s ORS employs six full time employees funded primarily through AB109 funds. This model differs only in that the ORS also maintains the county’s AB 109 resource center. The ORJ would not have this responsibility as Contra Costa County currently utilizes contracts (The Network) and the Reentry Success center as a hub for reentry services. However, the ORJ would be similar to the ORS in that, the ORJ would streamline efforts by coordinating and performing follow-up in all aspects of future programs and plan, which include budget and fiscal oversight; policy and legislative oversight; departmental coordination and participation on various working groups as well as data and evaluation oversight. 7 To clarify the historical origin of the AB109 funds managed by the County Administrator’s budget, including a total of $696,000 over three years for contracted evaluation services from fiscal years 12/13 through 15/16, we note that AB109 funds were first allocated to the CAO’s budget in fiscal 13/14, in the amount of $252,000. This allocation was explicitly intended to underwrite the costs of “one FTE Senior Management Analyst to provide fiscal and technical support managing the Realignment fund budget and financial transactions, contract administration for CBO contracts, and website development and maintenance [and] one FTE Senior Business Systems Analyst to assist with purchase and implementation of the case management system for the Probation, District Attorney, and Public Defender departments that include an AB109 tracking component. Following implementation, Systems Analyst will convert to programmer/analyst skill set for ongoing support and development.” Still within the 12/13 fiscal year, this amount was increased to $300,000; a public document on the County website, entitled “Dec 7 CCP Approved Budgets,” explains that “Original CAO proposal was $252,000 for 2 FTEs, this motion included an additional $48,000 that is to provide for additional research and analysis of data.” In the three fiscal years since then (13/14 through 15/16), the CAO’s budget allocation was increased from $300,000 to $450,000 annually, specifically to include the costs of evaluation services to be provided by an external evaluator. For 13/14, the contract to the County’s selected contractor, Resource Development Associates (RDA) was $246,000; for 14/15, the contract to RDA was extended at an incremental cost of $225,000; for 15/16, the contract to RDA was once again extended at an incremental cost of $225,000, for a total cost of $696,000 to RDA over its three-year contract. In upcoming fiscal 16/17, the CAO’s budget has again been $450,000. However, the $225,000 allocated to RDA in previous years has not yet been encumbered. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 998 Proposal to Establish a Contra Costa County Office of Reentry and Justice, developed by CAB, submitted to CCP 5/6/16, p. 9 of 10 ● San Francisco County has also established a Division Reentry that also operates similar to the ORJ as presented in this proposal. The Division is comprised of five full time county employees that have expertise in policy, criminal justice and data analyst. According to the Overview of the Reentry Division by San Francisco City and County, the Reentry Division will direct collaborative efforts to promote policy and work to effectively to implement Realignment efforts. The Division much like that of the ORS, works to ensure that county agencies, community based agencies and other stakeholders work to provide services to those returning to the community. ● November of 2015, Los Angeles County Board of Supervisors established the Office of Diversion and Reentry. The county’s Department of Health Services recently ended recruitment efforts for the Director of the Office of Diversion and Reentry. According to Supervisor Mark Ridley- Thomas, the Office of Reentry and Diversion will be mostly funded through Assembly Bill 109 and Senate Bill 678. The unclassified position will report directly to the Deputy Director of Community health and the Board of Supervisor. The Director will be responsible for overseeing the planning, development and implementation of jail diversion projects. The director will utilize subordinate managers to implement reentry efforts that will include development of IT systems, data collections, coordinate the analysis of legislation and policies, track services providers and perform cost/benefit analysis and outcomes. The director will also ensure that the Office of Diversion and Reentry disseminates data that is collected to various departments involved in diversion efforts and community stakeholders. ● Other models Reentry Office or Divisions have been established prior to California's AB 109 went into effect in 2011. Cuyahoga County in Ohio established its Office of Reentry in January of 2009, four years after Cleveland developed it’s reentry strategy. Cuyahoga’s Office of Reentry operates similarly to the ORJ, stated in this proposal. The Office of Reentry is a Division of Cuyahoga County’s Executive Office of Health & Human Services. The Reentry Office is comprised of the Program Director, Social Program Administrator, two Program officers, a fiscal operator and clerical staff. The Office of Reentry collaborates with policymakers, community leaders and service providers to identify reentry challenges and barriers, and work to target resources toward sound comprehensive solutions. The Office of Reentry is responsible for conducting and collection of research as it relates to reentry services and best practices. 9. Local Precedents Contra Costa County has both proven and recent experience in developing successful pilot initiatives to develop and test potential new approaches to meet a recognized Community need. Such initiatives are typically conceived as time-limited, specifically-funded, cross-agency demonstration projects. Local examples include the Zero Tolerance for Domestic Violence initiative, established at the direction of the County Board of Supervisors; the Youth Justice Initiative, a state-funded three-year project conceived in response to new policy directives by the BSCC; the Family Justice Center, initially a single, fiscally-sponsored location conceived and managed by a cross-sector Advisory Council; and the County’s Forensic Mental Health Services program, funded through AB109. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 999 Proposal to Establish a Contra Costa County Office of Reentry and Justice, developed by CAB, submitted to CCP 5/6/16, p. 10 of 10 10. Conclusion The Office of Reentry and Justice proposes a new structure that will better support ongoing reentry efforts Countywide, while simultaneously providing the technical capacity and resources necessary to ensure consistency, efficiency, and effectiveness across programs and sectors. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 1000 Office of Reentry + Justice: Proposed scope and budget 3/17/16, page 1 Contra Costa County Office of Reentry + Justice: Proposed scope and budget, 3/17/16 Sources Current AB109 allocatoin for evaluation consultants, held in CAO budget 225,000$ Current AB109 allocation for contracted County Reentry Coordinator, held in Probation budget 130,000$ Offset of direct costs with in-kind use of existing Probation infrastructure 14,800$ AB109 unspent funds 312,958$ Total Sources 682,758$ Uses Personnel FTE Class. code Cost Director: Leadership, policy analysis and development related to reentry and justice in Contra Costa 1 ADDF 106,897$ 1. Advance knowledge Produce Annual State of Reentry + Justice in Contra Costa County Produce annual "State of Reentry + Justice in Contra Costa County" 2. Develop and steward policy recommendations Maintain current and informed understanding of emerging trends, best practices, and justice developments, both nationally and locally Identify and propose solutions for cross-county gaps and inefficiencies Ensure easy access to services and information for individuals and service providers 3. Steward implementation of reentry- and justice-related initiatives Hold responsibility for implementation of policy directives, recommendations, and initiatives Steward/guide/manage multi-stakeholder processes and contractors for large-scale initiatives (e.g. reentry strategic plan, AB109 plan, data management systems) 4. Foster capacity-building + partnership development Identify and improve key multi-stakeholder processes (such as referrals) to improve efficiency and effectiveness Convene and advance work groups as appropriate Identify and shepherd capacity-building support opportunities for public and private entities 5. Manage Requests for Proposals processes Assess current contractors, determine when and what type of RFPs to be issued Develop RFPs anage RFP review processes (including seating and serving on review panels) 6. Manage contracted services processes Identify gaps and opportunities for contracted services Manage implementation of contracted reentry + justice services 7. Identify and support implementation of new Initiatives and funding opportunities Identify opportunities for federal and state funding, supply technical assistance and information to appropriate departments Spearhead development of new initiatives 8. Manage public communications Foster ready access to relevant information for local stakeholders Supervise development of FAQs, other informational materials, and outreach and communications efforts to support public understanding and awareness of relevant issues Program Manager 1 X4SH 82,516$ Support implementation, analysis, policy development, and outreach under direction of Director Convene, coordinate, manage efforts directed by the Office Conduct research on best practices, write research and policy briefs Convene and facilitate working groups and communities of practice to advance learning and collective efforts Provide insight and analysis to assess ongoing implementation Identify opportunities for system enhancement, develop recommendations for Director Hold responsibility for ensuring that relevant materials (contracts, budget documents and financial analysis, research briefs, reports) are available and readily accessible Develop and implement outreach (e.g., town halls, listening sessions) to advance the work of the Office Data Analyst 1 VCXD 79,539$ Manage ongoing internal data gathering, synthesis, and analysis Develop recommendations and mechanisms for periodic review of collective outcomes, including recidivism Manage ongoing review of data and reporting from public and contracted agencies Identify and manage opportunities to gather local data on specific issues Serve as primary contact on contracted consultants (periodic external research and evaluation, etc.) Administrative Assistant 1 JWXD 53,441$ Provide administrative services to ensure efficient operation of the Office Provide day to day administrative support to Office personnel Serve as staff support for meetings, work groups managed by the Office Provide logistical and administrative support to organize convenings, trainings, etc. Answer phones, schedule meetings, direct callers to appropriate people and resources Admin Services Assistant III 0.25 APTA 20,406$ Manage fiscal responsibilities for contracted services (including service provider contracts) Total personnel salaries Benefits @ 70%239,959$ Total personnel FTE and costs 4.25 582,758$ Non-personnel costs Direct costs Occupancy 7,200$ Local transportation 4,200$ Communications 7,200$ Office supplies 2,400$ Printing 600$ Conferences and travel 8,400$ Total direct costs 30,000$ Consultants Periodic evaluation (every three years)30,000$ Collective capacity-building Professional development trainings 20,000$ Convenings, work groups, communities of practice 10,000$ Specialized services (eg facilitation, program design, grantwriting, research)10,000$ Total consultant costs 70,000$ Total non-personnel costs 100,000$ Total budget 682,758$ October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 1001 Ceasefire, Community and Restorative Justice Project Project Coordinator: $83,000.00 Facilitator: $27,000.00 Total: $110,000.00 Need: While many gains have been made in recent years, our urban areas are still plagued by violence and mistrust. The city of Richmond has seen a dramatic drop in homicides in the last 7 years, but there are still pockets of violent crime. The Ceasefire Project, which is a form of Group Violence Intervention (GVI) has made a significant contribution to the drop, but needs support in terms of coordination with community members and service providers. In addition, it is time to begin working on a replication in East County. Currently, this burden is shouldered by the Richmond Police Department. In light of the goal of strengthening and expanding the program, this burden needs to shift to a countywide agency. The coordinator will work collaboratively with social service and community constituencies to leverage community resources. Service provision also helps in mobilizing community figures who can influence the behavior of group members. Community members are more willing to deliver the needed moral messages against violence when they know that group members have a standing, genuine offer of help. The coordinator will be responsible for the following steps: 1. Identify providers 2. Bring providers into the strategy. Social service agencies selected for this project must be able to work with law enforcement and have good standing in the community. 3. After identifying a social service the coordinator should get dedicated providers to deliver rapid, priority attention to group members. Upon contacting the social service providers, group members should receive a prompt response. Social services should provide an individualized assessment, backed with case management and follow-up, as soon as possible. 4. The coordinator, in partnership with any other social service agencies to which the Working Group refers group members, should collect and analyze data on all group members who make contact for services. The lead agency then reports information on clients’ progress, process adherence, and program outcomes to the Working Group that defines successful outcomes: e.g., no further involvement in violence. Technical assistance: The National Network for Safe Communities recommends the support of an experienced technical assistance team. During the initial planning period, the National Network recommends that the community interested in launching GVI work with a technical assistance team that can explain, guide, and ensure fidelity in basic implementation. Technical advisers can also provide guidance on a governing structure for the GVI effort and analytical and research capacity. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 1002 2015-16 Estimated Growth Allocations Including Local Innovation Subaccount County DA/PD Estimate Youthful Offender Estimate Juvenile Reentry Estimate Trial Court Estimate Community Corrections Estimate Local Innovation Subaccount (10% of each subaccount) Alameda 97,897$ 219,890$ 19,968$ 318,227$ 1,776,165$ 243,215$ Alpine 766$ 6,149$ -$ 180$ 3,481$ 1,058$ Amador 5,441$ 6,149$ -$ 8,228$ 382,541$ 40,236$ Butte 27,339$ 30,600$ 885$ 27,533$ 219,961$ 30,632$ Calaveras 3,548$ 6,974$ -$ 5,127$ 90,663$ 10,631$ Colusa 2,138$ 6,149$ -$ 2,135$ 20,003$ 3,042$ Contra Costa 51,219$ 195,929$ 19,700$ 197,630$ 727,382$ 119,186$ Del Norte 2,264$ 6,149$ -$ 4,774$ 47,756$ 6,094$ El Dorado 12,571$ 25,221$ 885$ 35,307$ 234,813$ 30,880$ Fresno 89,813$ 261,710$ 34,066$ 215,565$ 941,281$ 154,244$ Glenn 3,301$ 6,149$ 1,771$ 6,851$ 321,454$ 33,953$ Humboldt 15,375$ 23,981$ 1,771$ 16,406$ 356,079$ 41,361$ Imperial 13,217$ 33,615$ -$ 17,697$ 218,106$ 28,264$ Inyo 1,911$ 6,149$ -$ 5,308$ 46,526$ 5,989$ Kern 108,966$ 183,363$ 21,248$ 143,515$ 3,753,017$ 421,011$ Kings 28,700$ 39,688$ 3,195$ 13,752$ 652,823$ 73,816$ Lake 8,231$ 8,985$ 885$ 7,298$ 105,656$ 13,106$ Lassen 3,839$ 6,149$ -$ 2,351$ 152,545$ 16,488$ Los Angeles 1,145,511$ 1,521,498$ 138,111$ 2,149,151$ 17,755,186$ 2,270,946$ Madera 16,861$ 38,375$ 885$ 18,923$ 318,582$ 39,363$ Marin 14,086$ 27,103$ -$ 44,012$ 182,798$ 26,800$ Mariposa 1,653$ 6,149$ -$ 2,899$ 169,734$ 18,043$ Mendocino 9,947$ 13,759$ -$ 19,536$ 156,857$ 20,010$ Merced 25,018$ 84,274$ 17,707$ 41,387$ 539,041$ 70,743$ Modoc 774$ 6,149$ -$ 1,529$ 88,070$ 9,652$ Mono 1,049$ 6,149$ -$ 6,901$ 44,113$ 5,821$ Monterey 38,472$ 109,758$ 15,936$ 55,305$ 647,463$ 86,693$ Napa 10,686$ 33,928$ -$ 23,502$ 676,311$ 74,443$ Nevada 5,546$ 14,117$ -$ 12,144$ 80,310$ 11,212$ Orange 235,648$ 595,813$ 3,541$ 622,118$ 2,931,181$ 438,830$ Placer 29,882$ 46,530$ 885$ 55,485$ 259,768$ 39,255$ Plumas 1,559$ 6,149$ -$ 5,567$ 59,307$ 7,258$ Riverside 210,605$ 358,972$ 7,968$ 230,932$ 2,142,476$ 295,095$ Sacramento 131,956$ 331,059$ 16,821$ 369,876$ 1,337,531$ 218,724$ San Benito 5,459$ 6,265$ -$ 5,603$ 203,766$ 22,109$ San Bernardino 259,359$ 607,448$ 4,427$ 376,625$ 4,712,958$ 596,082$ San Diego 255,172$ 457,494$ 20,363$ 486,766$ 1,518,743$ 273,854$ San Francisco 54,212$ 80,146$ 3,541$ 163,476$ 965,739$ 126,712$ San Joaquin 68,301$ 179,413$ 5,312$ 123,013$ 1,142,909$ 151,895$ San Luis Obispo 22,364$ 30,585$ -$ 59,848$ 284,364$ 39,716$ San Mateo 44,873$ 147,589$ 1,771$ 148,758$ 885,694$ 122,869$ Santa Barbara 38,776$ 74,816$ 2,656$ 98,350$ 551,843$ 76,644$ Santa Clara 130,032$ 221,952$ 6,197$ 432,911$ 1,543,990$ 233,508$ Santa Cruz 17,600$ 34,718$ 885$ 43,543$ 612,916$ 70,966$ Shasta 29,941$ 23,756$ -$ -$ 342,732$ 39,643$ Sierra 766$ 6,149$ -$ 397$ 5,697$ 1,301$ Siskiyou 4,439$ 9,585$ 885$ 9,187$ 52,299$ 7,640$ Solano 38,411$ 83,565$ 4,427$ 82,196$ 402,396$ 61,099$ Sonoma 33,712$ 57,853$ 17,627$ 103,506$ 371,092$ 58,379$ Stanislaus 60,026$ 78,491$ 7,968$ 67,067$ 1,180,382$ 139,393$ Sutter 11,732$ 23,255$ -$ 8,012$ 287,448$ 33,045$ Tehama 12,156$ 12,604$ -$ 8,214$ 46,705$ 7,968$ Trinity 1,445$ 6,149$ -$ -$ 26,124$ 3,372$ Tulare 56,609$ 175,749$ 13,056$ 82,225$ 587,520$ 91,516$ Tuolumne 5,968$ 7,940$ -$ 14,848$ 133,987$ 16,274$ Ventura 58,822$ 152,610$ 885$ 162,323$ 439,395$ 81,403$ Yolo 29,695$ 48,430$ 885$ 39,598$ 221,316$ 33,992$ Yuba 10,071$ 14,117$ 885$ 7,839$ 126,925$ 15,984$ California 3,605,727.95$ 6,813,455.65$ 398,000.25$ 7,211,455.90$ 54,085,919.23$ 7,211,456$ 9/29/2016 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 1003 RECOMMENDATION(S): ACCEPT a status report from the District Attorney and the Employment and Human Services Director on Public Assistance Fraud investigation and prosecution efforts within the County, as recommended by the Public Protection Committee. FISCAL IMPACT: No fiscal impact. This report is informational only. BACKGROUND: This referral began in September 2006, when the Employment and Human Services (EHS) Department updated the Internal Operations Committee (IOC) on its efforts to improve internal security and loss prevention activities. The IOC had requested the department to report back in nine months on any tools and procedures that have been developed and implemented to detect changes in income eligibility for welfare benefits. The EHS Director made follow-up reports to IOC in May and October 2007, describing what policies, procedures, and practices are employed by the Department to ensure that public benefits are provided only to those who continue to meet income eligibility requirements, explaining the complaint APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Timothy Ewell, 925-335-1036 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C.116 To:Board of Supervisors From:PUBLIC PROTECTION COMMITTEE Date:October 18, 2016 Contra Costa County Subject:PUBLIC ASSISTANCE FRAUD INVESTIGATION AND PROSECUTION EFFORTS October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 1004 BACKGROUND: (CONT'D) and follow-through process, and providing statistical data for 2005/06, 2006/07, and for the first quarter of 2007/08. Upon creation of the PPC in January 2008, this matter was reassigned from the IOC to the PPC. PPC received a status report on this referral in October 2008 and, again, in June 2010. The Committee requested staff to report back on how the County’s program compares to a statewide fraud rate, if such a rate exists. The Committee also requested a follow-up report on the IHSS fraud program and the transition of welfare fraud collections from the Office of Revenue Collection (now disbanded) to the Employment and Human Services Department. On October 18, 2010, the PPC received a status report from the District Attorney and the Employment and Human Services Director on the Welfare Fraud Investigations and Prosecutions Program, addressing the specific questions of the PPC from the June 21 meeting. As the PPC wishes to monitor performance of the welfare fraud program, it is recommended that this matter be retained on referral with a follow-up report in one year. At the December 2013 meeting, the Committee received an update on CY 2013 Public Assistance fraud programs in the County and directed Committee staff to continue this referral to the following year. Due to scheduling, the Committee has not been able to receive a report on CY 2014 programs until today's meeting. At the May 2015 meeting, the Committee received an update on the CY 2014 Public Assistance fraud programs. At the September 2016 meeting, the District Attorney's Office and Employment and Human Services department submitted a joint report on the status of public assistance fraud in Contra Costa County for FY 2014/15. The Committee agreed to forward the report on to the Board of Supervisors. CONSEQUENCE OF NEGATIVE ACTION: The Board would not accept the status report on Public Assistance Fraud investigation and prosecution efforts for the County. ATTACHMENTS Joint Report on Welfare Fraud and Investigation October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 1005 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 1006 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 1007 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 1008 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 1009 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 1010 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 1011 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 1012 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 1013 RECOMMENDATION(S): RECEIVE the 2015 Annual Report for the Iron Horse Corridor Committee, as recommended by the Public Works Director. (Concord, Pleasant Hill, Walnut Creek, Alamo, Danville, and San Ramon (Dougherty Valley) areas) FISCAL IMPACT: No fiscal impact. BACKGROUND: On June 18, 2002, the Board of Supervisors adopted Resolution No. 2002/377, which requires that each regular and ongoing board, commission, or committee shall annually report to the Board of Supervisors on its activities, accomplishments, membership attendance, required training/certification (if any), and proposed work plan or objectives for the following year. The attached report fulfills this requirement for the Iron Horse Corridor Advisory Committee. CONSEQUENCE OF NEGATIVE ACTION: The committee will not be in compliance with Resolution No. 2002/377. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jason Chen, Special Districts 925-313-2299 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C.114 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:October 18, 2016 Contra Costa County Subject:RECEIVE the 2015 Annual Report for the Iron Horse Corridor Advisory Committee October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 1014 ATTACHMENTS 2015 Annual Report PDF October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 1015 Iron Horse Corridor Advisory Committee 2015 Annual Report Advisory Body Name: Iron Horse Corridor (IHC) Advisory Committee Advisory Body Meeting Time/Locations: Committee meets quarterly at 4:30 p.m., Brookside Clubhouse, Concord, CA 94520 Chair: Leslie Hunt Staff Person: Carrie Ricci/Jason Chen Reporting Period: January 2015 through December 2015 Activities The Committee met four times between January 1, 2015 and December 31, 2015. The Committee reviewed and commented on one landscaping project, removal of unmaintained interpretative sign project, and monitored the IHC Trust Fund financials. The committee also discussed and provided input to create a wayfinding signage guidelines document within the IHC and received updates to a rest area project and a landscape project. Meeting and Working Session Attendance/Representation Representative Name(s) Attendance District III At-Large Andrew Bryant 50% - 2 meetings District IV At-Large Paul Eykamp 50% - 2 meetings Alamo Greg Wiener 25% - 1 meeting Concord Rosanne Nieto 50% - 2 meetings Danville Stewart Proctor 100% - 4 meetings EBRPD Dan Cunning 100% - 4 meetings Pleasant Hill Chris Learned 75% - 3 meeting San Ramon David Hudson/Harry Sachs 100% - 4 meetings Walnut Creek Lesley Hunt 100% - 4 meetings October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 1016 Work Program for 2015 Iron Horse Corridor Advisory Committee Task 1: Review and comment on tree planting requests In 2010 and 2011, the Board of Supervisors approved the new Tree Planting and Preservation Policy for the Iron Horse Corridor. Staff anticipates requests from tree planting sponsors to implement new tree planting projects. The committee will review and make recommendations on new tree planting requests. Suggested completion date: ongoing as requests are made Task 2: Continue to review and comment on the Adopt-the-Corridor Program The committee will receive periodic updates on the Adopt-the-Corridor Program as projects are proposed and will be asked to provide feedback and suggestions on ways to improve/streamline the program. The committee will also be asked to assist with turnkey projects and approve those volunteer projects which have proceeded in accordance with the Adopt-the-Corridor Program. Suggested completion date: ongoing project review as projects are proposed Task 3: Review and comment on the Iron Horse Corridor Budget The committee receives a quarterly update of Iron Horse Corridor Trust Fund revenues and expenditures. The committee will review the budget and make recommendations. Suggested completion date: ongoing Task 4: Review and comment on Project Status Log The committee receives a log of active projects in the Iron Horse Corridor and their status at quarterly advisory committee meetings. The committee will review the log and provide comments. Suggested completion date: ongoing Task 5: Review and comment on major projects affecting the Iron Horse Corridor The committee will be asked to review major projects that affect or potentially affect the Iron Horse Corridor. Recent examples include the Walden Green II project, Hookston Station Landscaping Project and the San Ramon Rest Area project. All of these projects were brought to the Committee for comment in the last year. Projects which will have a major impact on the Corridor will continue to be brought to the committee for review and input. Suggested completion date: ongoing as needed Task 6: Directional Signage The Public Information Element was approved by the Board of Supervisors in 2010. This element included recommendations for signage along the Iron Horse Corridor to provide relevant information to the public. Over the last few years, the committee has discussed different types of signage and costs associated with implementation and maintenance of the signage. The committee received a quote and recommended to proceed for a consultant to draft a wayfinding guideline document. Suggested completion date: ongoing as needed October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 1017 RECOMMENDATION(S): APPROVE and AUTHORIZE the Auditor-Controller to issue a refund of overpayment of documentary transfer tax totaling $1,324.95 to specified parties. FISCAL IMPACT: The recommendation will result in a reduction of $1,324.95 to the County General Fund: $713.90 is from the 2016-2017 fiscal year and $611.05 is from the 2015-2016 fiscal year. BACKGROUND: The County Clerk-Recorder received duplicate payment of documentary transfer tax from the following parties in the amounts listed below: Old Republic Title Company 419 Sycamore Valley Road W Danville, CA 94526 Series # 2016-0143812 $713.90 Stewart Title Attn: Michele Weaver 500 N. Broadway, FL9 St. Louis, MO 6102 Series # 2015-0156283 $611.05 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: (925) 335-7919 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C.115 To:Board of Supervisors From:Joseph E. Canciamilla, Clerk-Recorder Date:October 18, 2016 Contra Costa County Subject:Refund Overpayment of Documentary Transfer Tax October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 1018 BACKGROUND: (CONT'D) > CONSEQUENCE OF NEGATIVE ACTION: Failure to reimburse the parties would cause them to pay more than legally required for documentary transfer tax. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 1019 RECOMMENDATION(S): ADOPT Resolution 2016/570 approving the Side Letter of Agreement between the County and Teamsters Local 856, confirming that Probation Department Institutional Services Worker – Specialist (ISW), Institutional Services Worker – Generalist (ISW), and Institutional Services Aide (ISA) receive a differential of twelve dollars ($12.00) per shift when asked by the County to relieve a Cook at the Orin Allen Youth Rehabilitation Facility or Juvenile Hall. FISCAL IMPACT: The estimated annual cost of the differential is approximately $1,248. BACKGROUND: ISW’s and ISA’s, who at the County’s request, relieve a Cook at the Contra Costa Regional Medical Center (CCRMC) currently receive an additional twelve dollars ($12.00) per shift. A side letter of agreement was signed by both parties to confirm that the above classifications will continue to receive the twelve dollars ($12.00) per shift when called upon to perform the functions of Cook at either Orin Allen Youth Rehabilitation Facility or Juvenile Hall. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Alvan Mangalindan, (925) 335-1786 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Haj Nahal (Assistant Auditor-Controller) , Lisa Lopez (Assistant Director of Human Resources) , Todd Billeci (County Probation Officer) C.102 To:Board of Supervisors From:David Twa, County Administrator Date:October 18, 2016 Contra Costa County Subject:Resolution No. 2016/570 - Teamsters Local 856 Side Letter to Modify Section 54.2.D of the MOU October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 1020 BACKGROUND: (CONT'D) > The County and Teamsters Local 856 agree to incorporate the side letter of agreement into Section 54.2.D – General Services and Maintenance Unit General Services and Maintenance Unit, (Building Maintenance & Miscellaneous Employees) of the Memorandum of Understanding (MOU) between Contra Costa County and Teamsters Local 856. CONSEQUENCE OF NEGATIVE ACTION: If the side letter of agreement is not approved, the listed classifications will not continue to receive the twelve dollar ($12) shift differential for providing coverage, upon the Department’s request, of Cooks at the Orin Allen Youth Rehabilitation Facility or Juvenile Hall. AGENDA ATTACHMENTS Resolution No. 2016/570 Teamsters Local 856 Side Letter dated 9-21-16 MINUTES ATTACHMENTS Signed Resolution No. 2016/570 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 1021 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 1022 October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 1023 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Unpaid Student Training Agreement #76-548 with Planned Parenthood Shasta Diablo, Inc. dba Planned Parenthood Northern California, a nonprofit corporation, to provide supervised field instruction at Contra Costa Regional Medical Center and Contra Costa Health Centers to family medicine residency students, for the period from July 1, 2016 through June 30, 2017. FISCAL IMPACT: None. Non-financial agreement. BACKGROUND: The purpose of this agreement is to provide Planned Parenthood Shasta Diablo, Inc. dba Planned Parenthood Northern California and family medicine residency students with the opportunity to integrate academic knowledge with applied skills at progressively higher levels of performance and responsibility. Supervised fieldwork experience for students is considered to be an integral part of both educational and professional preparation. The Health Services Department can provide the requisite field education, while at APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/18/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Anna Roth, 370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 18, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D Morgan, M Wilhelm C.110 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:October 18, 2016 Contra Costa County Subject:Unpaid Student Training Agreement #76-548 with Planned Parenthood Shasta Diablo, Inc. dba Planned Parenthood Northern California October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 1024 BACKGROUND: (CONT'D) the same time, benefitting from the students’ services to patients. Under Unpaid Student Training Agreement #76-548, Planned Parenthood Shasta Diablo, Inc. dba Planned Parenthood Northern California students will receive supervised fieldwork instruction experience with Contra Costa Regional Medical Center and Contra Costa Health Centers, for the period from July 1, 2016 through June 30, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this agreement is not approved, the students will not receive supervised fieldwork instruction experience at Contra Costa Regional Medical Center and Contra Costa Health Centers. CHILDREN'S IMPACT STATEMENT: Not applicable. October 18, 2016 Contra Costa County Board of Supervisors Official Minutes 1025