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HomeMy WebLinkAboutMINUTES - 09202016 -CALENDAR FOR THE BOARD OF SUPERVISORS CONTRA COSTA COUNTY AND FOR SPECIAL DISTRICTS, AGENCIES, AND AUTHORITIES GOVERNED BY THE BOARD BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET MARTINEZ, CALIFORNIA 94553-1229 CANDACE ANDERSEN, CHAIR, 2ND DISTRICT MARY N. PIEPHO, VICE CHAIR, 3RD DISTRICT JOHN GIOIA, 1ST DISTRICT KAREN MITCHOFF, 4TH DISTRICT FEDERAL D. GLOVER, 5TH DISTRICT DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 335-1900 PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO (2) MINUTES. A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR. The Board of Supervisors respects your time, and every attempt is made to accurately estimate when an item may be heard by the Board. All times specified for items on the Board of Supervisors agenda are approximate. Items may be heard later than indicated depending on the business of the day. Your patience is appreciated. ANNOTATED AGENDA & MINUTES September 20, 2016                 9:00 A.M. Convene and announce adjournment to closed session in Room 101. Closed Session A. CONFERENCE WITH LABOR NEGOTIATORS 1. Agency Negotiators: David Twa and Bruce Heid. Employee Organizations: Contra Costa County Employees’ Assn., Local No. 1; Am. Fed., State, County, & Mun. Empl., Locals 512 and 2700; Calif. Nurses Assn.; Service Empl. Int’l Union, Local1021; District Attorney’s Investigators Assn.; Deputy Sheriffs Assn.; United Prof. Firefighters, Local 1230; Physicians’ & Dentists’ Org. of Contra Costa; Western Council of Engineers; United Chief Officers Assn.; Service Empl. Int’l Union United Health Care Workers West; Contra Costa County Defenders Assn.; Probation Peace Officers Assn. of Contra Costa County; Contra Costa County Deputy District Attorneys’ Assn.; and Prof. & Tech. Engineers, Local 21, AFL-CIO; Teamsters Local 856. 2. Agency Negotiators: David Twa. Unrepresented Employees: All unrepresented employees. B. CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION (Gov. Code, § 54956.9(d)(1)) Patricia Villalon v. County of Contra Costa, et al., Contra Costa County Superior Court Case No. C15-01660 1. C. CONFERENCE WITH REAL PROPERTY NEGOTIATOR Property: 2279 Willow Pass Road, Bay Point Agency Negotiator: Karen Laws, Principal Real Property Agent Negotiating parties: County of Contra Costa and Nehemiah Community Reinvestment Fund Under negotiation: price and payment terms September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 1 There were no announcements from Closed Session. 9:30 A.M. Call to order and opening ceremonies. Inspirational Thought- "People seem not to see that their opinion of the world is also a confession of character." ~ Ralph Waldo Emerson Present: District I Supervisor John Gioia; District II Supervisor Candace Andersen; District V Supervisor Federal D. Glover Absent: District III Supervisor Mary N. Piepho; District IV Supervisor Karen Mitchoff Staff Present:David Twa, County Administrator CONSIDER CONSENT ITEMS (Items listed as C.1 through C.83 on the following agenda) – Items are subject to removal from Consent Calendar by request of any Supervisor or on request for discussion by a member of the public. Items removed from the Consent Calendar will be considered with the Discussion Items.   PRESENTATIONS (5 Minutes Each)   PRESENTATION of legislative update from Assemblymember Jim Frazier to Contra Costa County Board of Supervisors. (Supervisor Andersen)   PRESENTATION recognizing Dan Pellegrini with a Certificate of Commendation by State Superintendent of Education, Tom Torlakson. (Supervisor Andersen)   PRESENTATION recognizing September 22 -28, 2016 as Falls Prevention Awareness Week in Contra Costa County. (Supervisor Andersen)   DISCUSSION ITEMS   D. 1 CONSIDER Consent Items previously removed.    There were no consent items removed for discussion.   D. 2 PUBLIC COMMENT (3 Minutes/Speaker)    Bob Simmons, Chair, Walnut Creek Watershed Council, provided the Supervisors with the annual report (attached), and announced that it will be hosting the event "Living Creeks:Native Fish in Urban Waterways" on October 12 in Lafayette (brochure attached).   D.3 CONSIDER adopting Resolution No. 2016/542 reallocating the class of County Librarian - Exempt on the Salary Schedule; and appointing Melinda Cervantes to the position of County Librarian at Step 7 of the salary range effective October 3, 2016. (David Twa, County Administrator)       Speakers: Alan Smith, CCC Library Commission.    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 2 D. 4 CONSIDER reports of Board members.    There were no items reported today.   Closed Session   ADJOURN in memory of Richard Allen former President of the Mt. Diablo Unified School District Board     Adjourned today's meeting at 10:55 a.m.   CONSENT ITEMS   Road and Transportation   C. 1 APPROVE updates to the Engineering Manuals used by Public Works Department and the Flood Control and Water Conservation District, as recommended by the Public Works Director, Countywide. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 2 ACCEPT the 2016 Semi-Annual report of real estate acquisition acceptances dated January 1, 2016 through June 30, 2016 approved by the Public Works Director as submitted, Brentwood, Byron, El Sobrante, Martinez, and San Pablo areas. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 3 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute the temporary encroachment and construction permit, and any written amendments thereafter, for construction access and staging with Contra Costa Water District, effective September 20, 2016 through December 31, 2017, for the Canal Road Bridge Replacement Project. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 4 ADOPT Traffic Resolution No. 2016/4446 to establish a speed limit on Chesley Avenue (Road Nos. 0564A and 0565G), as recommended by the Public Works Director, North Richmond area. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 3  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 5 AUTHORIZE the Public Works Director, or designee, to issue payment in the amount of $258,753 to the East Contra Costa Irrigation District, for the facilities relocation for the Balfour Road Shoulder Widening Project, Brentwood area. (100% Discovery Bay West Traffic Mitigation Fees)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 6 ADOPT Resolution No. 2016/538 accepting as complete the contracted work performed by Rosas Brothers Construction for the Bay Point Curb Ramp Project, as recommended by the Public Works Director, Bay Point area. (No Fiscal Impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) Engineering Services   C. 7 ADOPT Resolution No. 2016/533 ratifying the prior decision of the Public Works Director, or designee, to fully close a portion of Knightsen Avenue, A Street, First Street, and Second Street, on September 10, 2016 from 7:00 AM through 10:00 PM, for the purpose of Knightsen Community Car and Tractor show, Knightsen area. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) Special Districts & County Airports   C. 8 APPROVE and AUTHORIZE the Chief Engineer, Flood Control and Water Conservation District, or designee, to execute, on behalf of the Contra Costa Clean Water Program, a contract with Anthony Dubin (dba Dubin Environmental Consulting), in an amount not to exceed $160,000 for preparation of a Hydromodification Management technical report, for the period September 20, 2016 to June 30, 2019, Countywide. (100% Cities and County Stormwater Utility Fee Assessments)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 9 APPROVE and AUTHORIZE the Chief Engineer, or designee, of the Contra Costa County    September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 4 C. 9 APPROVE and AUTHORIZE the Chief Engineer, or designee, of the Contra Costa County Flood Control & Water Conservation District to execute two Limited Land Use Permits between the East Bay Municipal Utility District and the Contra Costa County Flood Control and Water Conservation District, for the operation of Rain Gauges located at the Camino Tassajara Scenic South Reservoir, -Danville area, and at the Bixler Center, Brentwood area. (100% Flood Control and Water Conservation District Funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 10 APPROVE and AUTHORIZE the Chief Engineer, Contra Costa County Flood Control & Water Conservation District, or designee, to execute and file a claim against the East Bay Municipal Utility District for damages arising from a 24-inch water transmission main break in the Walnut Creek area. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) Geologic Hazard Abatement Districts   C. 11 DENY claims submitted by Michael Volberding and Pamela Volberding, Michael Brown and Kathleen Brown, Richard Ruslender and Murel Ruslender, Mary Sembrat, Michael DesRosiers and Muriel DesRosiers, Omar Murillo and Nelab Murillo, Geoffrey Fisher, Curtis Kundred and Julia Kundred, Jose Mendoza and Theresa Mendoza, Helen Vrionis, Mehri Shahabi, Shashipavan Bairaboina, and Silver Oak Townhomes Homeowners Association against the Blackhawk Geological Hazard Abatement District.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) Claims, Collections & Litigation   C. 12 DENY claims filed by Carissa Gassman, Santiago Lopez II, Laura Rogers, Gilberto Santos, and Dina Walls. DENY amended claim filed by Hidden Oaks @ Blackhawk Association, Inc., and Janice Wood.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 13 RECEIVE public report of litigation settlement agreements that became final during the period of August 1, 2016 through August 31, 2016, as recommended by the County Counsel.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 5 Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) Statutory Actions   C. 14 ACCEPT Board members' meeting reports for August 2016.      AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) Honors & Proclamations   C. 15 ADOPT Resolution No. 2016/492 proclaiming October 1, 2016 as Bay Day in Contra Costa County, as recommended by Supervisor Andersen.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 16 ADOPT Resolution No. 2016/504 recognizing September 22 -28, 2016 as Falls Prevention Awareness Week in Contra Costa County, as recommended by Supervisor Andersen.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 17 ADOPT Resolution No. 2016/515 recognizing the MultiFaith ACTION Coalition for receiving the Community Allies Award, as recommended by Supervisor Andersen.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 18 ADOPT Resolution No. 2016/516 recognizing Frances Schreiburg for receiving The Frances Perkins Award, as recommended by Supervisor Andersen.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 19 ADOPT Resolution No. 2016/517 recognizing Kevin Van Buskirk, Labor Leader of the Year, as recommended by Supervisor Andersen.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 6 Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 20 ADOPT Resolution No. 2016/528 honoring St. Jerome Catholic Church of El Cerrito on its 75th Birthday, as recommended by Supervisor Gioia.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 21 ADOPT Resolution No. 2016/540 recognizing Jennifer Russell for 37 years of service to the City of Lafayette, as recommended by Supervisor Andersen.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 22 ADOPT Resolution No. 2016/550 to recognize and honor Dan Pellegrini for a lifetime of public and community service to the citizens of Contra Costa County, as recommended by Supervisor Glover.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) Appointments & Resignations   C. 23 ACCEPT the resignations of Claudia Wentworth and Teresa Lucido from the Workforce Development Board, DECLARE vacant Business seats #3 and #9, and DIRECT the Clerk of the Board to post the vacancies, as recommended by the Employment and Human Services Director.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 24 ACCEPT resignation of Jill Chioino, DECLARE a vacancy in the District V-A seat on the Alcohol and Other Drugs Advisory Board, and DIRECT the Clerk of the Board to post the vacancy, as recommended by Supervisor Glover.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 25 ACCEPT the resignation of Robin Houdashell, DECLARE a vacancy in the District V-B seat on the Alcohol and Other Drugs Advisory Board, and DIRECT the Clerk of the Board to post the vacancy, as recommended by Supervisor Glover.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 7  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 26 ACCEPT the resignation of Tobias Lester, DECLARE a vacancy in the District V-Alternate seat on the Library Commission, and DIRECT the Clerk of the Board to post the vacancy, as recommended by Supervisor Glover.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 27 APPOINT Mark Whitlock to the Appointee 1 seat on the Bethel Island Municipal Advisory Council, as recommended by Supervisor Piepho.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 28 REAPPOINT Olga Jones to the District III Representative seat on the Family and Children's Trust Committee, as recommended by Supervisor Piepho.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) Appropriation Adjustments   C. 29 Employment and Human Services (0506): APPROVE Appropriation and Revenue Adjustment No. 5009 authorizing the reduction of appropriations and estimated revenue for the Covered California Health Benefit Exchange Program from $14,411,997 to a new budget of $4,000,000 to reflect early contract termination of December 31, 2016.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) Personnel Actions   C. 30 ADOPT Position Adjustment Resolution No. 21944 to add one Deputy District Attorney-Fixed Term (represented) position and one District Attorney Senior Inspector (represented) position in the District Attorney's Office - Consumer Fraud Unit. (100% Consumer Protection fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 8 C. 31 ADOPT Position Adjustment Resolution No. 21902 to add one Assistant Director of Health Services - Exempt position in the Health Services Department. (100% FQHC and Medi-Cal Waiver funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 32 ADOPT Position Adjustment Resolution No. 21943 to add one Deputy Sheriff-40 Hour (represented) position in the Sheriff's Office - Patrol Division. (63% State, 37% General Fund match)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 33 ADOPT Position Adjustment Resolution No. 21918 to increase the hours of one Deputy Public Defender IV (represented) position from part-time to full-time and cancel one part-time Deputy Public Defender IV (represented) position in the Public Defender's Office. (Cost savings)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 34 ADOPT Position Adjustment Resolution No. 21950 to increase the hours of one part-time Registered Nurse - Experienced Level (represented) position to full-time in the Health Services Department. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 35 ADOPT Position Adjustment Resolution No. 21953 to increase the hours of one part-time Community Health Worker II (represented) position to full-time in the Health Services Department. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 36 ADOPT Position Adjustment Resolution No. 21954 to increase the hours of one permanent-intermittent Sterile Processing and Distribution Technician (represented) position to full-time in the Health Services Department. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 9 C. 37 ADOPT Position Adjustment Resolution No. 21951 to add one Administrative Services Assistant III (represented) position and cancel one vacant Health Services Planner/Evaluator Level B Project (represented) position in the Health Services Department. (Cost savings)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 38 ADOPT Position Adjustment Resolution No. 21952 to add one Account Clerk Supervisor (represented) position and cancel one vacant Clerk - Specialist Level (represented) position in the Health Services Department. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 39 ADOPT Position Adjustment Resolution No. 21945 to add one District Attorney Lieutenant of Inspectors (unrepresented) position and cancel one District Attorney Senior Inspector (represented) position in the District Attorney's Office - Investigations Unit. (100% Asset Forfeiture Funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 40 ADOPT Position Adjustment Resolution No. 21940 to add one Animal Clinic Veterinarian-Exempt (unrepresented) position in the Animal Services Department. (32% User Fees, 31% City Revenues, 37% County)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) Leases   C. 41 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a License Agreement with 525 Green Street, LLC, for parking spaces located at 525 Green Street, Martinez, at a rent of $700 per month, for the period July 1, 2016 through June 30, 2018. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 42 APPROVE and AUTHORIZE the Public Works Director, or designee, to terminate a lease dated February 1, 2016, between the County and Ron Scheile for real property located at 1352 Fitzuren Road, Antioch; AUTHORIZE the County Counsel to pursue legal action to regain possession. (100% Drainage Area 55, Fund 2579)      September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 10   AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) Grants & Contracts   APPROVE and AUTHORIZE execution of agreements between the County and the following agencies for receipt of fund and/or services:   C. 43 APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute an agreement with the City of Pittsburg to pay the County an amount not to exceed $100,000 for the purpose of administering the City's Housing Rehabilitation Loan Program for the period July 1, 2016 through June 30, 2017.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 44 APPROVE and AUTHORIZE the Public Defender, or designee, to apply for and accept a grant renewal in the amount of $50,000 from the Van Loben Sels/RembeRock Foundation for the Community Lawyering Youth Project, for the period October 1, 2016 through September 30, 2017. (100% Foundation revenue)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 45 APPROVE and AUTHORIZE the Health Services Department's Emergency Medical Services Division to accept donations and host the first annual Survivors Luncheon 2016 on November 9, 2016. (No County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 46 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute and submit to the State of California Department of Healthcare Services the necessary certifications and assurances necessary to request the annual release and return of remaining, unencumbered balances of Mental Health Services Act funds for local use.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 47 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract    September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 11 C. 47 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract from U.S. Department of Housing and Urban Development to receive homeless assistance funds, payable to the County in an amount not to exceed $581,873, for continuation of the Project Coming Home addressing addiction to alcohol program, for the period from June 1, 2016 through May 31, 2017. ($17,126 County match, budgeted)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) APPROVE and AUTHORIZE execution of agreement between the County and the following parties as noted for the purchase of equipment and/or services:   C. 48 APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute a contract amendment, effective September 13, 2016, with CherryRoad Technologies, Inc., to increase the payment limit by $1,849,890 to a new payment limit of $8,773,380, for additional technical support on the upgrade to the County’s PeopleSoft software system through April 2017, and to extend the hosted test environments' usage through March 2017. (Budgeted; 100% Charges to County departments)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 49 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Initha Elangovan, M.D., in an amount not to exceed $382,500 to provide pulmonary care at Contra Costa Regional Medical Center and Health Centers, for the period September 1, 2016 through August 31, 2017. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 50 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Sheriff-Coroner, a purchase order with Lenco Armored Vehicles in an amount not to exceed $315,000 for the purchase of a BearCat armored vehicle for the Office of the Sheriff - Patrol SWAT Division. (100% General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 51 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Desarrollo Familiar, Inc. (dba Familias Unidas), in an amount not to exceed $770,832, to continue implementation of the Mental Health Services Act (MHSA) Community Services and Supports Program, for the period July 1, 2016 through June 30, 2019. (22% Federal Financial Participation; 78% State MHSA)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 12  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 52 APPROVE and AUTHORIZE the Auditor-Controller, or designee, to pay Savannah Reid the amount of $15,000 for services rendered to the Office of the Public Defender during the period December 1, 2015 through August 31, 2016. (100% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 53 APPROVE and AUTHORIZE the Public Works Director, or Purchasing Agent, to execute a purchase order in the amount of $338,204, based on a bid conducted by Los Lomitas School District, for a modular office building for the Employment & Human Services On the Job Training Program, Antioch area. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 54 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute Change Order No. 1 with John F. Otto, Inc., for Job Order Contract 002, to increase the payment limit by $2,500,000 to a new payment limit of $4,500,000, for repair, remodeling, and other repetitive work. (100% Facilities Lifecycle Improvement Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 55 APPROVE and AUTHORIZE the Child Support Services Director, or designee, to execute a contract with Maximus Human Services, Inc., in an amount not to exceed $900,000 to provide Early Intervention Delinquency Prevention Program services for the period October 1, 2016 through September 30, 2017. (66% Federal, 34% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 56 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with the Contra Costa Resource Conservation District in an amount not to exceed $150,000 to provide watershed coordination and outreach services for the period September 20, 2016 to September 19, 2019, Countywide. (100% Stormwater Utility Assessment Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 57 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute Change Order    September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 13 C. 57 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute Change Order No.1 with Mark Scott Construction, Inc., for Job Order Contract 003, to increase the payment limit by $2,500,000 to a payment limit of $4,500,000 for repair, remodeling, and other repetitive work. (100% Facilities Lifecycle Improvement Funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 58 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Daniel Forkin, M.D. in an amount not to exceed $145,600, to provide psychiatric care to mentally ill adults in West Contra Costa County, for the period October 1, 2016 through September 30, 2017. (100% Mental Health Realignment)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 59 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with All County Flooring, to increase the payment limit by $3,000,000 to a new payment limit of $3,500,000, to provide flooring services for the period July 1, 2015 through June 30, 2018, Countywide. (100 % General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 60 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Brighter Beginnings, in an amount not to exceed $150,000, to provide primary care services to Contra Costa Health Plan (CCHP) members, for the period October 1, 2016 through September 30, 2018. (100% CCHP Enterprise Fund II)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 61 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract containing modified indemnification language with John Muir Behavioral Health, in an amount not to exceed $1,050,000, to provide inpatient psychiatric hospital services for children, adolescents and adults for the period July 1, 2016 through June 30, 2017. (100% Mental Health Realignment)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 62 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract    September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 14 C. 62 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Robert Buckley, M.D., effective September 1, 2016, to increase the payment limit by $230,000 to a new payment limit of $605,000 to modify service and payment provisions for administrative and orthopedic services at Contra Costa Regional Medical Center and Health Centers with no change in the original term of July 1, 2015 through June 30, 2018. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 63 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Laboratory Corporation of America, in an amount not to exceed $325,000, to provide outside laboratory testing services, for Contra Costa Regional Medical Center and Health Centers, for the period September 1, 2016 through August 31, 2017. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 64 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract containing modified indemnification language with META Dynamic, Inc., in an amount not to exceed $30,000, to provide guidance navigation system, related software, accessories and certified technicians for tumor locating in the Surgical Unit at Contra Costa Regional Medical Center and Health Centers, for the period November 1, 2016 through October 31, 2017. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 65 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Kimberly Loda, M.D. in an amount not to exceed $218,400, to provide outpatient psychiatric care to mentally ill adults in West County, for the period October 1, 2016 through September 30, 2017. (100% Mental Health Realignment)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 66 APPROVE and AUTHORIZE the Animal Services Department Director, or designee, to execute a contract amendment with Rodie's Pet & Food Supply to increase the payment limit by $51,000 to a new payment limit of $150,000 for animal feed supplies and extend the term from September 30, 2016 through October 31, 2016. (37% User fees, 54% City revenues, 9% County General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 15 Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 67 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Child Abuse Prevention Council of Contra Costa County in an amount not to exceed $117,928, to provide prevention and early intervention services to Spanish speaking families in East Contra Costa County and Central Contra Costa County’s Monument Corridor, for the period July 1, 2016 through June 30, 2017, with a six-month automatic extension through December 31, 2017, in an amount not to exceed $58,964. (100% Mental Health Service Act)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 68 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Contra Costa Regional Health Foundation, effective September 30, 2016, to increase the payment limit by $125,000 to a new payment limit of $1,350,000 and extend the termination date from September 1, 2016 to September 30, 2017, to continue providing consultation services to the Health Services Director. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 69 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Macey Rosenthal, M.D., in an amount not to exceed $174,720, to provide outpatient psychiatric care to patients in Central Contra Costa County, for the period November 1, 2016 through October 31, 2017. (100% Mental Health Realignment)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 70 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Christine Lee, M.D. (dba The Skin and Laser Treatment Institute), in an amount not to exceed $1,200,000, to provide dermatology and microscopically controlled surgery services to Contra Costa Health Plan (CCHP) members, for the period from September 1, 2016 through August 31, 2018. (100% CCHP Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 71 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Amarjit Dosanjh, M.D., A Medical Corporation, in an amount not to exceed $250,000, to provide plastic and reconstructive surgery services for Contra Costa Health Plan (CCHP) members, for the period August 1, 2016 through July 31, 2018. (100% CCHP Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 16 Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 72 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Planned Parenthood: Shasta-Diablo, Inc. in an amount not to exceed $3,500,000, to provide Obstetrics/Gynecology and family planning services to Contra Costa Health Plan (CCHP) members, for the period October 1, 2016 through September 30, 2017. (100% CCHP Enterprise Fund II)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 73 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute an amendment with Santa Rosa Consulting, Inc., effective July 1, 2016, to increase the payment limit by $1,440,000 to a new contract payment limit of $3,940,000 for the provision of additional consultation and technical assistance to the Health Services Department’s Information Systems with no change in original term from September 1, 2014 to June 30, 2017. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) Other Actions   C. 74 APPROVE the list of providers recommended by Contra Costa Health Plan's Peer Review and Credentialing Committee on August 9, 2016, and by the Health Services Director, as required by the State Departments of Health Care Services and Managed Health Care, and the Centers for Medicare and Medicaid Services.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 75 ADOPT report as the Board of Supervisors' response to Grand Jury Report No. 1614, entitled "Where Will We Live?”, as recommended by the County Administrator.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 76 APPROVE revised Bylaws of the Advisory Council on Aging as recommended by the Employment and Human Services Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 77 APPROVE the response to Grand Jury Report No.1612 "Foster Care Under AB 403" and    September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 17 C. 77 APPROVE the response to Grand Jury Report No.1612 "Foster Care Under AB 403" and DIRECT the Clerk of the Board to forward the response to the Superior Court no later than September 22, 2016, as recommended by the County Administrator.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 78 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a non-financial contract with Columbia University to provide supervised field instruction to physical therapy students at Contra Costa Regional Medical and Health Centers, for the period September 1, 2016 through August 31, 2018.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 79 ACCEPT the August 2016 update of the operations of the Employment and Human Services Department, Community Services Bureau, as recommended by the Employment and Human Services Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 80 APPROVE and AUTHORIZE submission of the FY 2015/16 Consolidated Annual Performance and Evaluation Report to the U.S. Department of Housing and Urban Development for specific federal programs, as recommended by the Conservation and Development Director. (100% Federal funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 81 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute non-financial student training agreement with Planned Parenthood Shasta Diablo, Inc. dba Planned Parenthood Northern California, to provide supervised field instruction at Contra Costa Regional Medical Center and Health Centers, to family medicine residency students, for the period July 1, 2016 through June 30, 2017. (No Fiscal Impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 82 ACCEPT the fiscal year 2015/16 Keller Canyon Mitigation Fund Year-End Report, as recommended by the Conservation and Development Director. (100% Keller Canyon Mitigation fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 18  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT) C. 83 APPROVE the list of providers recommended by Contra Costa Health Plan's Peer Review and Credentialing Committee on June 14, 2016, and by the Health Services Director, as required by the State Departments of Health Care Services and Managed Health Care, and the Centers for Medicare and Medicaid Services.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District V Supervisor Federal D. Glover Other: District III Supervisor Mary N. Piepho (ABSENT), District IV Supervisor Karen Mitchoff (ABSENT)   GENERAL INFORMATION The Board meets in all its capacities pursuant to Ordinance Code Section 24-2.402, including as the Housing Authority and the Successor Agency to the Redevelopment Agency. Persons who wish to address the Board should complete the form provided for that purpose and furnish a copy of any written statement to the Clerk. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the Clerk of the Board to a majority of the members of the Board of Supervisors less than 72 hours prior to that meeting are available for public inspection at 651 Pine Street, First Floor, Room 106, Martinez, CA 94553, during normal business hours. All matters listed under CONSENT ITEMS are considered by the Board to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the time the Board votes on the motion to adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments from those persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Supervisors can be submitted to the office of the Clerk of the Board via mail: Board of Supervisors, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913. The County will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk, Room 106. Copies of recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make the necessary arrangements. Forms are available to anyone desiring to submit an inspirational thought nomination for inclusion on the Board Agenda. Forms may be obtained at the Office of the County Administrator or Office of the Clerk of the Board, 651 Pine Street, Martinez, California. Applications for personal subscriptions to the weekly Board Agenda may be obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The weekly agenda may also be viewed on the County’s Internet Web Page: www.co.contra-costa.ca.us September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 19 STANDING COMMITTEES The Airport Committee (Supervisors Karen Mitchoff and Mary N. Piepho) meets quarterly on the fourth Monday of the month at 12:30 p.m. at Director of Airports Office, 550 Sally Ride Drive, Concord. The Family and Human Services Committee (Supervisors Candace Andersen and Federal D. Glover) meets on the first Monday of the month at 1:00 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Finance Committee (Supervisors Federal D. Glover and John Gioia) meets on the second Monday of the month at 1:30 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Hiring Outreach Oversight Committee (Supervisors John Gioia and Federal Glover) To be determined The Internal Operations Committee (Supervisors Candace Andersen and Karen Mitchoff) meets on the second Monday of the month at 9:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Legislation Committee (Supervisors Karen Mitchoff and Mary N. Piepho) meets on the first Thursday of the month at 11:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Public Protection Committee (Supervisors John Gioia and Federal D. Glover) meets on the second Monday of the month at 11:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Transportation, Water & Infrastructure Committee (Supervisors Candace Andersen and Mary N. Piepho) meets on the first Thursday of the month at 1:30 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. Ad Hoc on Sustainability Committee October 24, 2016 4:00 p.m.See above Airports Committee September 28, 2016 1:30 p.m. See above Family & Human Services Committee October 10, 2016 1:00 p.m. See above Finance Committee October 13, 2016 10:30 a.m. See above Hiring Outreach Oversight Committee October 10, 2016 9:00 a.m.See above Internal Operations Committee September 26, 2016 11:00 a.m. See above Legislation Committee October 10, 2016 10:30 a.m. See above Public Protection Committee September 26, 2016 9:00 a.m. See above Transportation, Water & Infrastructure Committee October 13, 2016 1:00 p.m. See above PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO (2) MINUTES A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 20 Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order): Contra Costa County has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings: AB Assembly Bill ABAG Association of Bay Area Governments ACA Assembly Constitutional Amendment ADA Americans with Disabilities Act of 1990 AFSCME American Federation of State County and Municipal Employees AICP American Institute of Certified Planners AIDS Acquired Immunodeficiency Syndrome ALUC Airport Land Use Commission AOD Alcohol and Other Drugs ARRA American Recovery & Reinvestment Act of 2009 BAAQMD Bay Area Air Quality Management District BART Bay Area Rapid Transit District BayRICS Bay Area Regional Interoperable Communications System BCDC Bay Conservation & Development Commission BGO Better Government Ordinance BOS Board of Supervisors CALTRANS California Department of Transportation CalWIN California Works Information Network CalWORKS California Work Opportunity and Responsibility to Kids CAER Community Awareness Emergency Response CAO County Administrative Officer or Office CCCPFD (ConFire) Contra Costa County Fire Protection District CCHP Contra Costa Health Plan CCTA Contra Costa Transportation Authority CCRMC Contra Costa Regional Medical Center CCWD Contra Costa Water District CDBG Community Development Block Grant CFDA Catalog of Federal Domestic Assistance CEQA California Environmental Quality Act CIO Chief Information Officer COLA Cost of living adjustment ConFire (CCCFPD) Contra Costa County Fire Protection District CPA Certified Public Accountant CPI Consumer Price Index CSA County Service Area CSAC California State Association of Counties CTC California Transportation Commission dba doing business as DSRIP Delivery System Reform Incentive Program EBMUD East Bay Municipal Utility District ECCFPD East Contra Costa Fire Protection District EIR Environmental Impact Report EIS Environmental Impact Statement EMCC Emergency Medical Care Committee EMS Emergency Medical Services EPSDT Early State Periodic Screening, Diagnosis and Treatment Program (Mental Health) et al. et alii (and others) FAA Federal Aviation Administration September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 21 FEMA Federal Emergency Management Agency F&HS Family and Human Services Committee First 5 First Five Children and Families Commission (Proposition 10) FTE Full Time Equivalent FY Fiscal Year GHAD Geologic Hazard Abatement District GIS Geographic Information System HCD (State Dept of) Housing & Community Development HHS (State Dept of ) Health and Human Services HIPAA Health Insurance Portability and Accountability Act HIV Human Immunodeficiency Syndrome HOV High Occupancy Vehicle HR Human Resources HUD United States Department of Housing and Urban Development IHSS In-Home Supportive Services Inc. Incorporated IOC Internal Operations Committee ISO Industrial Safety Ordinance JPA Joint (exercise of) Powers Authority or Agreement Lamorinda Lafayette-Moraga-Orinda Area LAFCo Local Agency Formation Commission LLC Limited Liability Company LLP Limited Liability Partnership Local 1 Public Employees Union Local 1 LVN Licensed Vocational Nurse MAC Municipal Advisory Council MBE Minority Business Enterprise M.D. Medical Doctor M.F.T. Marriage and Family Therapist MIS Management Information System MOE Maintenance of Effort MOU Memorandum of Understanding MTC Metropolitan Transportation Commission NACo National Association of Counties NEPA National Environmental Policy Act OB-GYN Obstetrics and Gynecology O.D. Doctor of Optometry OES-EOC Office of Emergency Services-Emergency Operations Center OPEB Other Post Employment Benefits OSHA Occupational Safety and Health Administration PARS Public Agencies Retirement Services PEPRA Public Employees Pension Reform Act Psy.D. Doctor of Psychology RDA Redevelopment Agency RFI Request For Information RFP Request For Proposal RFQ Request For Qualifications RN Registered Nurse SB Senate Bill SBE Small Business Enterprise SEIU Service Employees International Union SUASI Super Urban Area Security Initiative SWAT Southwest Area Transportation Committee TRANSPAC Transportation Partnership & Cooperation (Central) TRANSPLAN Transportation Planning Committee (East County) September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 22 TRE or TTE Trustee TWIC Transportation, Water and Infrastructure Committee UASI Urban Area Security Initiative VA Department of Veterans Affairs vs. versus (against) WAN Wide Area Network WBE Women Business Enterprise WCCTAC West Contra Costa Transportation Advisory Committee September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 23 RECOMMENDATION(S): 1. ADOPT Resolution No. 2016/542 Reallocating the classification of County Librarian on the Salary Schedule; and 2. APPOINT Melinda Cervantes to the position of County Librarian at Step 7 of the salary range effective October 3, 2016 with the following additional terms of employment: One-time accrual of 80 hours of vacation time.a. Reimbursement of necessary relocation expenses up to $10,000 (with receipts).b. All other benefits as provided in the current Management Resolution applicable to the position of County Librarian. c. FISCAL IMPACT: The estimated annual cost for the County Librarian position is $263,428, of which $58,132 is pension cost. The estimated cost of filling the position for the nine months remaining of fiscal year 2016/17 is $197,571, of which $43,599 is pension cost and $10,000 is a maximum relocation cost. All costs are budgeted in the Library Fund and substantially offset by salary savings accrued from the vacancy in the position since May 13, 2016. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Allison Picard 925-335-1096 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Lisa Lopez, Assistant Director of Human Resources, Harjit S. Nahal, Assistant County Auditor D.3 To:Board of Supervisors From:David Twa, County Administrator Date:September 20, 2016 Contra Costa County Subject:APPOINTMENT OF COUNTY LIBRARIAN - MELINDA CERVANTES September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 24 BACKGROUND: In April of 2016, County Librarian Jessica Hudson informed the County Administrator that she would be moving out of state to take another position effective May 13, 2016. The County contracted with Teri Black & Company (TBC), LLC to conduct the recruitment to fill the vacancy. On June 8, 2016, the recruitment for a new County Librarian commenced. TBC advertised the position nationwide but with particular emphasis on the west coast region. Ads were placed with the California State Association of Counties (CSAC), the American Library Association (ALA), California Library Association (CALIX), Western City Magazine, Careers in Government, California City News, UCLA Department of Information Studies website, California Academic & Research Library Association, Pacific Northwest Library Association, and Jobs Available. Invitations and recruitment brochures were sent via traditional and electronic mail to over 200 potential candidates targeted by executive search firm. The five (5) week recruitment garnered 31 applications. With the assistance of TBC, the applications were screened and four (4) semi-finalists were forwarded to the County Selection Committee on August 10, 2016. The County Selection Committee was composed of Valerie Barone, City Manager, City of Concord; Alan Smith, Chair, Contra Costa County Library Commission; Gerry Garzón, Director of Library Services, City of Oakland; and Allison Picard, Chief Assistant County Administrator, Contra Costa County. Following a series of interviews and reference checks, I selected Melinda Cervantes for the position. Ms. Cervantes holds a Bachelor’s Degree in Education from Bowling Green State University and a Master of Library Science Degree from Kent State University. She currently serves as the Executive Director of the Pima County Public Library in Arizona, after holding posts as Executive Director and County Librarian for the Santa Clara County Library District, Deputy County Librarian for our own Contra Costa County Library, Library Director for the City of Tigard Public Library in Oregon, among other positions. Melinda was awarded the California Library Association 2010 Librarian of the Year, was recognized by State Senator Joe Simitian as the 11th State Senatorial District 2011 Woman of the Year, and her Management Team was awarded the California Library Association 2011 Librarian in Support of Literacy, in addition to earning many other accolades. As a professional librarian serving in numerous capacities, Ms. Cervantes brings with her 24 years of experience in public library administrative and management positions. Melinda looks to build upon the Contra Costa County Library’s reputation by promoting the rich resources of the Library, further developing sustainable facilities and services, creating vibrant community libraries, and partnering with local businesses, startups and organizations. CONSEQUENCE OF NEGATIVE ACTION: The County Librarian position will remain vacant and the salary schedule will not be reallocated, leaving the County Library in a vulnerable management position. CLERK'S ADDENDUM Speakers:  Alan Smith, CCC Library Commission.  AGENDA ATTACHMENTS Resolution No. 2016/542 MINUTES ATTACHMENTS Signed Resolution No. 2016_542 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 25 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 09/20/2016 by the following vote: AYE: John Gioia Candace Andersen Federal D. Glover NO: ABSENT:Mary N. Piepho Karen Mitchoff ABSTAIN: RECUSE: Resolution No. 2016/542 In The Matter Of: Reallocating the salary of the classification of County Librarian WHEREAS, the County Administrator’s Office and the Human Resources Department recognized a need to reallocate the salary of the County Librarian classification (3AAA); WHEREAS, the Board of Supervisors will be considering the appointment of a new County Librarian on September 20, 2016 to be effective on her start date of October 3, 2016, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Contra Costa County: REALLOCATE the salary of County Librarian from salary plan and grade BD5 2299 with five steps to BD5 2299 seven steps, adding two five percent steps to the top of the current salary range effective October 3, 2016. Contact: Allison Picard 925-335-1096 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Lisa Lopez, Assistant Director of Human Resources, Harjit S. Nahal, Assistant County Auditor 3 2 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 26 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 27 RECOMMENDATION(S): APPROVE the Public Works Department and Flood Control and Water Conservation District to use the current versions of the appropriate engineering manuals and specifications in the course of their work, as those manuals and specifications are superseded by County ordinance. APPROVE that further exceptions in the application of the provisions within the manuals will be made from time to time by the Public Works Director or the Director's designee. Where a choice of standards exists, the Director, or designee, will determine the applicable standard under the circumstances. FISCAL IMPACT: No fiscal impact. BACKGROUND: The manuals and specifications listed herein are generally accepted in California as standards in the field of civil and architectural engineering. By recognizing their use, the Board will reduce public misunderstanding and further the achievement of consistency in improvements plan and construction plan submittal. Recognize Manuals: APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Carrie Ricci, (925) 313-2235 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 1 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:September 20, 2016 Contra Costa County Subject:Approve the update to the Board Order dated March 8, 2008 regarding the Engineering Manuals used by Public Works and the Flood Control District September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 28 BACKGROUND: (CONT'D) County Ordinance Code County Standard Plans County Special Provisions California Manual on Uniform Traffic Control Devices California Vehicle Code California Streets and Highways Code CalTrans Traffic Manual CalTrans Plans Preparation Manual CalTrans CADD Users Manual CalTrans Local Assistance Procedure Manual CalTrans Standard Plans CalTrans Standard Specifications CalTrans Surveys Manual CalTrans Construction Manual CalTrans Highway Design Manual CalTrans Site Best Management Practices Manual CalTrans Bridge Design Specifications CalTrans Bridge Design Details CalTrans Bridge Design Aids FHWA Manual on Uniform Traffic Control Devices AASHTO Roadside Design Guide AASHTO Policy on Geometric Design of Highways and Streets AASHTO LRFD Bridge Design Specifications Stormwater C.3 Guidebook Subdivision Map Act U.S. Access Board ADA Standards CONSEQUENCE OF NEGATIVE ACTION: Not recognizing the standards currently used by the Public Works Department and Flood Control and Water Conservation District may lead to inconsistent staff interpretations and confusion on the part of the professional and general public. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 29 RECOMMENDATION(S): ACCEPT the 2016 Semi-Annual Report of real estate acquisition acceptances dated January 1, 2016 through June 30, 2016 approved by the Public Works Director for the acquisitions of any interest in real property where the purchase price for the real property interest did not exceed $100,000. FISCAL IMPACT: No fiscal impact. BACKGROUND: Pursuant to Contra Costa County, Ordinance Code, Title 11, Division 1108, Chapter 1108-8.002, which was amended effective January 1, 2015, “The Board of Supervisors authorizes the Public Works Director, or the designated deputy, to perform all acts necessary to approve and accept for the County the acquisition of any interest in real property where the purchase price for the real property interest does not exceed one hundred thousand dollars.” The Public Works Director shall submit a semi-annual report to the Board of Supervisors on each acquisition done pursuant to this section, including the interest acquired, its price, and the necessity for the purchase, which is described in the attached Semi-Annual Acceptance Report. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Karen Laws, (925) 313-2228 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 2 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:September 20, 2016 Contra Costa County Subject:2016 Semi-Annual Report of Real Estate Acquisitions Acceptances January - June September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 30 CONSEQUENCE OF NEGATIVE ACTION: The Board of Supervisors would not be informed of the acquisitions accepted by the Public Works Director pursuant to Contra Costa County, Ordinance Code. ATTACHMENTS 2016 Semi-Annual Acceptance Report of Real Estate Acquisition Jan. - Jun. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 31 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 32 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute the Temporary Encroachment and Construction Permit, and any written amendments thereafter, for construction access and staging with Contra Costa Water District, effective September 20, 2016 through December 31, 2017, for the Canal Road Bridge Replacement Project. [Project Nos.: 0662-6R4080 and BRLO 5928 (108)] FISCAL IMPACT: No Fiscal Impact. BACKGROUND: Contra Costa County (County) is preparing for construction of the Canal Road Bridge Replacement Project (Project). The Bureau of Reclamation (USBR) owns the property adjacent to the canal which is leased by the Contra Costa Water District (District). USBR has delegated the authority to the District to issue the Permit for County’s temporary use of the canal property needed to construct the Project. The Permit will allow the APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Angela Bell, (925)313-2337 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 3 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:September 20, 2016 Contra Costa County Subject:Canal Road Bridge Replacement Project - CCWD Permit September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 33 BACKGROUND: (CONT'D) County to access and occupy the Property during construction until the Project is completed, or December 31, 2017, whichever occurs first. As a condition of the Permit, the District has required the County to indemnify the District for claims arising out of the County’s use of the Property for the construction of the Project. CONSEQUENCE OF NEGATIVE ACTION: The Project could not be built without the temporary access to the canal property provided through the Temporary Encroachment and Construction Permit. ATTACHMENTS CCWD Temporary Construction-Encroachment Permit September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 34 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 35 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 36 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 37 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 38 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 39 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 40 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 41 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 42 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 43 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 44 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 45 RECOMMENDATION(S): ADOPT Traffic Resolution No. 2016/4446 to establish a speed limit on Chesley Avenue (Road Nos. 0564A and 0565G), as recommended by the Public Works Director, North Richmond area. FISCAL IMPACT: No fiscal impact. BACKGROUND: Chesley Avenue is classified as a major Collector roadway by the Federal Highway Administration. This roadway classification requires that the speed limit be set according to standards established in the California Manual on Uniform Traffic Control Devices and California Vehicle Code Section 22358, if the speed limit is to be set lower than the prima facie speed limit of 55 miles per hour. This requires an Engineering and Traffic Survey (E&TS) to be conducted to establish an appropriate speed limit for the portion of Chesley Avenue located within the County. The speed limit is also consistent with that posted on Chesley Avenue in the neighboring City of Richmond. This action will allow local law enforcement agencies to enforce the speed limit on Chesley Avenue. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Monish Sen, 925-313-2187 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd , Deputy cc: Monish Sen C. 4 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:September 20, 2016 Contra Costa County Subject:Establish speed limit on Chesley Avenue (Road Nos. 0564A and 0565G) North Richmond area. (District I) September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 46 CONSEQUENCE OF NEGATIVE ACTION: Local law enforcement agencies will be unable to enforce the speed limit, as established in the California Vehicle Code. AGENDA ATTACHMENTS Traffic Reso Chesley Road 25mph2 MINUTES ATTACHMENTS Signed: Traffic Resolution No. 4446 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 47 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Traffic Resolution on September 20, 2016 by the following vote: AYES: NOES: ABSENT: ABSTAIN: RESOLUTION NO. 2016/4446 Supervisorial District I TRAFFIC RESOLUTION NO. 2016/4446 SUBJECT: Establish speed limit on Chesley Avenue (Road Nos. 0564A and 0565G), North Richmond area. The Contra Costa County Board of Supervisors RESOLVES that: On the basis of an Engineering and Traffic Survey and recommendations by the County Public Works Department’s Transportation Engineering Division and pursuant to County Ordinance Code Sections 46-2.002 – 46-2.012, the following traffic regulation is established: Pursuant to Section 22358(a) of the California Vehicle Code, no vehicle shall travel in excess of 25 miles per hour on Chesley Avenue (Road Nos. 0564A and 0565G) between the intersection of Ruby Avenue (Road 0565AQ) and the Richmond city limit, North Richmond area. MS:nn Orig. Dept.: Public Works (Traffic) Contact: Monish Sen (925-313-2187) c: California Highway Patrol Sheriff’s Department I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: DAVID TWA, Clerk of the Board of Supervisors and County Administrator By , Deputy September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 48 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 49 RECOMMENDATION(S): AUTHORIZE the Public Works Director, or designee, to issue payment in the amount of $258,753, to East Contra Costa Irrigation District (ECCID), for the facilities relocation for the Balfour Road Shoulder Widening Project, Brentwood area. Project No. 0662-6R4002 FISCAL IMPACT: The construction project and the associated fee will be funded by Discovery Bay West Traffic Mitigation Fees. BACKGROUND: Contra Costa County Public Works Department (CCCPWD) plans to widen Balfour Road between Sellers Avenue (Brentwood) and Bixler Road (Discovery Bay) in eastern Contra Costa County. The project, Balfour Road Shoulder Widening, consists of widening the existing 18- to 20-foot pavement width to 36 feet wide (two 12-foot wide travel lanes with two 6-foot wide paved shoulders/bike lanes and 2-foot wide shoulder backing on each side). The construction of this project requires purchasing right of way to accommodate APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Kevin Emigh, 925-313-2233 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 5 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:September 20, 2016 Contra Costa County Subject:Payment of invoice from ECCID for relocation of services on Balfour Road, Brentwood area. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 50 BACKGROUND: (CONT'D) the pavement widening, drainage infrastructure and fill/cut slopes. In addition, joint pole and underground service laterals will be relocated to accommodate the proposed improvements. ECCID services the area and has facilities within the project area limits. The Utility Franchise Agreement does not apply to the ECCID facilities as they had prior rights. Conflicts with the proposed drainage improvements for the Balfour Shoulder Widening Project were identified and ECCID performed the relocation work with their winter maintenance upgrade project work. CONSEQUENCE OF NEGATIVE ACTION: ECCID will not be paid for work performed. ATTACHMENTS ECCID Invoice September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 51 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 52 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 53 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 54 RECOMMENDATION(S): ADOPT Resolution No. 2016/538 accepting as complete the contracted work performed by Rosas Brothers Construction for the Bay Point Curb Ramp Project, as recommended by the Public Works Director, Bay Point area. Project No. 0662-6R4031-16 (District V) FISCAL IMPACT: No fiscal impact BACKGROUND: The Public Works Director reports that said work has been inspected and complies with the approved plans, special provisions and standard specifications and recommends its acceptance as complete as of August 15, 2016. CONSEQUENCE OF NEGATIVE ACTION: The contractor will not be paid and acceptance notification will not be recorded. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Kevin Emigh, (925) 313-2233 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 6 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:September 20, 2016 Contra Costa County Subject:Notice of Completion of Contract for the Bay Point Curb Ramp Project, Bay Point area. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 55 AGENDA ATTACHMENTS Resolution No. 2016/538 MINUTES ATTACHMENTS Signed: Resolution No. 2016/538 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 56 Recorded at the request of:Clerk of the Board Return To:Design/Construction Division THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 09/20/2016 by the following vote: AYE:John Gioia, District I SupervisorCandace Andersen, District II SupervisorFederal D. Glover, District V Supervisor NO: ABSENT:Mary N. Piepho, District III SupervisorKaren Mitchoff, District IV Supervisor ABSTAIN: RECUSE: Resolution No. 2016/538 In the Matter of Accepting and Giving Notice of Completion of Contract for the Bay Point Curb Ramp Project, Bay Point area. Project No. 0662-6R4031-16 (District V) WHEREAS the Board of Supervisors RESOLVES that on April 26, 2016, the County contracted with Rosas Brothers Construction, for work that generally consisted of removing existing curb, sidewalk, traffic stripes and pavement markings, constructing new curb, gutter, sidewalk, curb ramps in compliance with the Americans with Disabilities Act, and placing new traffic stripes and pavement markings in the Bay Point area, with Western Surety Company as surety, for work performed on the grounds of the County; and The Public Works Director reports that said work has been inspected and complies with the approved plans, special provisions and standard specifications and recommends its acceptance as complete as of August 15, 2016. NOW THEREFORE, BE IT RESOLVED said work is ACCEPTED as complete on said date, and the Clerk shall file with the County Recorder a copy of this resolution and Notice as a Notice of Completion for said contract. Contact: Kevin Emigh, (925) 313-2233 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 57 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 58 RECOMMENDATION(S): ADOPT Resolution No. 2016/533 ratifying the prior decision of the Public Works Director, or designee, to fully close a portion of Knightsen Avenue, A Street, First Street, and Second Street, on September 10, 2016 from 7:00 AM through 10:00 PM, for the purpose of Knightsen Community Car and Tractor Show, Knightsen area. (District III) FISCAL IMPACT: No fiscal impact. BACKGROUND: Applicant shall follow guidelines set forth by the Public Works Department. CONSEQUENCE OF NEGATIVE ACTION: Applicant will not have Board approval for completed road closure. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Bob Hendry, 925-674-7744 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 7 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:September 20, 2016 Contra Costa County Subject:Ratify prior decision to fully close a portion of Knightsen Ave., A St., First St., and Second St. for Community Car and Tractor Show, Knightsen area. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 59 AGENDA ATTACHMENTS Resolution No. 2016/533 MINUTES ATTACHMENTS Signed: Resolution No. 2016/533 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 60 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 09/20/2016 by the following vote: AYE: John Gioia Candace Andersen Federal D. Glover NO: ABSENT:Mary N. Piepho Karen Mitchoff ABSTAIN: RECUSE: Resolution No. 2016/533 IN THE MATTER OF: Ratifying the prior decision of the Public Works Director, or designee, to fully close a portion of Knightsen Avenue, A Street, First Street, and Second Street, on September 10, 2016 from 7:00 AM through 10:00 PM, for the purpose of Knightsen Community Car and Tractor Show, Knightsen area. (District III) RC16-10 NOW, THEREFORE, BE IT RESOLVED that permission is granted to the District III Supervisor and Knightsen Town Advisory Council (TAC) to fully close Knightsen Avenue, A Street, First Street, and Second Street except for emergency traffic, on September 10, 2016 for the period of 7:00 AM through 10:00 PM, subject to the following conditions: 1. Traffic will be detoured via neighboring streets per traffic control plan review by Public Works. 2. All signing to be in accordance with the Manual of Uniform Traffic Devices including the California Supplement. 3. District III Supervisor and Knightsen TAC shall comply with the requirements of the Ordinance Code of Contra Costa County. 4. Provide the County with a Certificate of Insurance in the amount of $1,000, 000.00 for Comprehensive General Public Library which names the County as an additional insured prior to permit issuance. 5. Obtain approval for the closure from the Sheriff's Department, the California Highway Patrol, and the Fire District. Contact: Bob Hendry, 925-674-7744 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: 3 2 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 61 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 62 RECOMMENDATION(S): APPROVE and AUTHORIZE the Chief Engineer, Flood Control and Water Conservation District, or designee, to execute, on behalf of the Contra Costa Clean Water Program, a contract with Anthony Dubin (dba Dubin Environmental Consulting), in an amount not to exceed $160,000 for preparation of a Hydromodification Management technical report necessary to comply with federal and state stormwater rules, for the period September 20, 2016 through June 30, 2019, Countywide. Project No. 6X7641. FISCAL IMPACT: The cost is estimated to be $160,000, and shall be funded by stormwater utility fee assessments collected by the Cities/Towns and County, proportional to their respective populations. BACKGROUND: The Contra Costa Clean Water Program (the “CCCWP”) consists APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Fan Ventura, (925) 313-2194 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 8 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:September 20, 2016 Contra Costa County Subject:Approve a contract with Dubin Environmental Consulting for preparation of a hydromodification management technical report September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 63 BACKGROUND: (CONT'D) of Contra Costa County, its 19 incorporated cities/towns, and the Contra Costa County Flood Control and Water Conservation District (hereinafter referred to collectively as “Permittees”). The CCCWP was established in 1991 through a Program Agreement in response to the 1987 amendments to the federal Clean Water Act (CWA), which established a framework for regulating municipal stormwater discharges under the National Pollutant Discharge Elimination System (NPDES) Permit Program. The United States Environmental Protection Agency published final rules implementing the 1987 CWA amendments in November 1990. The rules mandate that Permittees obtain and implement stormwater permits designed to reduce and eliminate the discharge of pollutants into and from Municipal Separate Storm Sewer Systems they own and operate. Through the CCCWP, Permittees conduct many of the mandated activities collectively (referred to as “Group Activities”), such as water quality monitoring, special studies, and public education. The roles and responsibilities of the CCCWP and Permittees are outlined in the Program Agreement, which was last updated and adopted by all Permittees in June 2010. A 2003 permit amendment required the CCCWP to prepare a Hydrograph Modification (HM) Management Plan (“Plan”), which the CCCWP developed by 2005. After working with San Francisco Bay Regional Water Quality Control Board (“Water Board”) staff, the Water Board approved the Plan in mid-2006. The Plan included requirements for monitoring of some bioretention facilities, and for calibration and validation of the HM model used to calculate the biorentention sizing factors. The model calibration and validation study was conducted during fiscal years 2011-12 and 2012-13. The Water Board is now requiring additional HM work to meet the new requirements in the reissued Municipal Regional Permit. These requirements include a technical report due with the 2017 Annual Report. CCCWP has worked with Tony Dubin on development of the Plan, the HM model calibration and validation study, as well as negotiation efforts with Water Board staff. His work has been excellent thus far. Due to his qualifications and experience, CCCWP wishes to obtain his services for this ongoing work. CCCWP staff, on behalf of the Permittees, respectfully requests approval of this Contract with Dubin Environmental Consulting through June 30, 2019. CONSEQUENCE OF NEGATIVE ACTION: If this Contract with Dubin Environmental Consulting is not approved, the CCCWP would not be able to fulfill the permit mandates within the budget and permit deadlines, and municipalities could be found in non-compliance with the NPDES permits issued by the Water Board. Fines totaling $10,000 per day and $10 per gallon of stormwater discharge could potentially be imposed. CHILDREN'S IMPACT STATEMENT: September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 64 RECOMMENDATION(S): APPROVE the Chief Engineer, or designee, of the Contra Costa County Flood Control & Water Conservation District to execute two Limited Land Use Permits between East Bay Municipal Utility District (EBMUD) and Contra Costa County Flood Control and Water Conservation District (District). Permit No. 573 is located at the Camino Tassajara Scenic South Reservoir in Danville. Effective September 1, 2016 through August 31, 2017. Permit No. 409 is located at the Bixler Center in Brentwood. Effective February 1, 2016 through January 31, 2017. AUTHORIZE THE Chief Engineer, or designee to execute the Limited Land Use Permits on behalf of Contra Costa County, and any renewal options thereafter. (Project No. 7505-6F8155) FISCAL IMPACT: Annual renewal fee of $125 is paid 100% with Flood Control and Water Conservation District (250500) Funds. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Julie Carlson, (925) 313-2133 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 9 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:September 20, 2016 Contra Costa County Subject:Camino Tassajara Scenic South Reservoir and Bixler Center - Permits September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 65 BACKGROUND: The District monitors and maintains the collection of rain gauge data throughout Contra Costa County. Two of the monitors are located on EBMUD property. EBMUD has requested the land use permits include indemnification language. CONSEQUENCE OF NEGATIVE ACTION: The District will not be able to continue to use the Bixler Center and the Camino Tassajara Scenic South Reservoir rain gauges for data collecting. ATTACHMENTS EBMUD Permit P-573, Rain Gauge Scenic South Reservoir Placeholder: EBMUD Permit P-409, Rain Gauge Bixler Center District Map of Permits for Gauges September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 66 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 67 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 68 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 69 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 70 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 71 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 72 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 73 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 74 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 75 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 76 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 77 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 78 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 79 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 80 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 81 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 82 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 83 RECOMMENDATION(S): APPROVE and AUTHORIZE the Chief Engineer, Contra Costa County Flood Control & Water Conservation District (District), or designee, to execute and file a claim against the East Bay Municipal Utility District (EBMUD) for damages arising from a 24-inch water transmission main break in the Walnut Creek area. FISCAL IMPACT: Staff costs to prepare and file the claim will be nominal. There is no fee to file the claim. Staff intends to seek reimbursement from EBMUD for the cost of preparing the claim. (Unreimbursed costs to be funded by Flood Control Zone 3B.) BACKGROUND: EBMUD owns, operates, and maintains a 24-inch water transmission main located along the route of the Iron Horse Trail west of South Broadway in Walnut Creek. The water transmission main passes underneath a portion of a reinforced concrete box culvert that is part of a side discharge channel of the San Ramon Bypass Channel. The District owns, operates, and maintains the APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Tim Jensen, (925) 313-2390 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Mike Carlson, Flood Control, Paul Detjens, Flood Control, Tim Jensen, Flood Control, Jason Chen, Special Districts, Mario Consolacion, Flood Control, Catherine Windham, Flood Control C. 10 To:Contra Costa County Flood Control District Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:September 20, 2016 Contra Costa County Subject:APPROVE and AUTHORIZE execution and filing of claim against the EBMUD for damages arising from a water transmission main break. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 84 BACKGROUND: (CONT'D) side discharge channel. The interior of the box culvert is approximately 15 feet high and 20 feet wide. On or about October 14, 2015, the water transmission main broke underneath the box culvert, and approximately 72,000 gallons of water was discharged through a hole in the main. The water discharged from the main washed away structural backfill material that had provided support to the box culvert, created voids, and caused a sinkhole to develop on the adjacent Iron Horse Trail. EBMUD notified District staff of the incident by telephone at approximately 11:55 a.m. on the morning of October 16, 2015. At approximately 1 p.m. the same day, District staff arrived at the scene to inspect the damage and observed that temporary repairs had already been made to the sinkhole and that the voids were not visible. District staff was advised by EBMUD personnel, and observed, that the sinkhole had been backfilled with roadway base rocks. EBMUD personnel did not provide District staff with any evidence that the structural backfill had been replaced or that all the voids had been filled. The box culvert supports a portion of South Broadway, the Iron Horse Trail and a sound wall, and various utility lines are located overhead. The roadway base rocks placed by EBMUD cannot provide adequate support to this box culvert on a long-term basis. At this time, however, District staff does not know the full scope of repairs that will be needed or the cost of those repairs. District staff requested EBMUD staff to submit a plan for repairs to the box culvert, and EBMUD staff initially agreed with this request, but EBMUD did not submit a plan. In August 2016, EBMUD staff advised that the District was in a better position to prepare the repair plan and make the repairs and that the District would need to file a claim for reimbursement. Accordingly, District staff recommends that the Board approve and authorize the execution and filing of a claim against EBMUD under the Government Tort Claims Act for an amount to be determined. The filing of the claim will preserve the District’s right to file a future civil action for damages arising from this incident should that be necessary. CONSEQUENCE OF NEGATIVE ACTION: If the District does not file a timely claim, the District may be unable to recover the cost of repairs from EBMUD. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 85 RECOMMENDATION(S): DENY claims submitted by the following Claimants, each individually seeking in excess of $10,000 for alleged damages to real property owned and/or managed by the Claimants: A. Michael Volberding and Pamela Volberding (531 Silver Oak Lane, Danville, CA) B. Michael Brown and Kathleen Brown (539 Silver Oak Lane, Danville, CA) C. Richard Ruslender and Muriel Ruslender (545 Silver Oak Lane, Danville, CA) D. Mary Sembrat (553 Silver Oak Lane, Danville, CA) E. Michael DesRosiers and Kristine DesRosiers (555 Silver Oak Lane, Danville, CA) F. Omar Murillo and Nelab Murillo (557 Silver Oak Lane, Danville, CA) G. Geoffrey Fisher (559 Silver Oak Lane, Danville, CA) H. Curtis Kundred and Julia Kundred (561 Silver Oak Lane, Danville, CA) I Jose Mendoza and Theresa Mendoza (561 Silver Oak Lane, Danville, CA) J. Helen Vrionis (563 Silver Oak Lane, Danville, CA) K. Mehri Shahabi (565 Silver Oak Lane, Danville, CA) L. Shashipavan APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Amara Morrison 510.622.7689 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 11 To:Blackhawk GHAD Board of Directors From:Patricia E. Curtin, GHAD Attorney and General Manager Date:September 20, 2016 Contra Costa County Subject:Claims submitted by Various Claimants Within the Silver Oak Townhomes Homeowners Association Against the GHAD September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 86 RECOMMENDATION(S): (CONT'D) Bairaboina (567 Silver Oak Lane, Danville, CA) M. Silver Oak Townhomes Homeowner Association FISCAL IMPACT: No fiscal impact. BACKGROUND: Commencing late July of 2015, the Blackhawk Geologic Hazard Abatement District (GHAD) commenced work on a slope stabilization project (project) on the common area hillside immediately below Silver Oak Lane and owned by the Blackhawk Corporation (BHC). The BHC property is located within the boundaries of the GHAD. The project was constructed below Building 7 at 563-569 Silver Oak Lane, Danville, California, on Parcel G which is owned by BHC. Building 7 is comprised of a fourplex of townhomes containing four parcels: APN 203-570-068 (569 Silver Oak Lane); APN 203-570-067 (567 Silver Oak Lane); APN 203-570-066 (565 Silver Oak Lane); and APN 203-570-065 (563 Silver Oak Lane). The project primarily consisted of the installation of a subgrade, structural slope stability installation on Parcel G on the hillside slope below Building 7. The project was accepted by the District as complete on January 4, 2016. On August 8, 2016, the GHAD received individual claims from the above-mentioned owners and manager of the Silver Oak Townhomes Homeowners Association, each presenting damages claims against the GHAD in excess of $10,000. CONSEQUENCE OF NEGATIVE ACTION: A non-denial (or acceptance) of the claim could be viewed as an admission of liability which would jeopardize our ability to fight the claim legally. ATTACHMENTS GHAD Silver Oak Townhomes Blackhawk Agenda GHAD Staff Report September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 87 000648.0002\4421145.1 BLACKHAWK GEOLOGIC HAZARD ABATEMENT DISTRICT BOARD OF DIRECTORS BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET, MARTINEZ, CALIFORNIA 94553-1229 CANDACE ANDERSEN, CHAIR MARY PIEPHO, VICE-CHAIR FEDERAL D. GLOVER, BOARD DIRECTOR KAREN MITCHOFF, BOARD DIRECTOR JOHN GIOIA, BOARD DIRECTOR AGENDA SEPTEMBER 20, 2016 Geologic Hazard Abatement District (GHAD) Board of Directors for Blackhawk Time 9:00a.m. Consent Item: 1. Blackhawk GHAD Board of Directors: SUBJECT: Deny the following claims: A. Claim by Michael Volberding and Pamela Volberding against the GHAD for damages in excess of $10,000 for alleged damage to real property claimants own at 531 Silver Oak Lane, Danville, California. B. Claim by Michael Brown and Kathleen Brown against the GHAD for damages in excess of $10,000 for alleged damage to real property claimants own at 539 Silver Oak Lane, Danville, California. C. Claim by Richard Ruslender and Murel Ruslender against the GHAD for damages in excess of $10,000 for alleged damage to real property claimants own at 545 Silver Oak Lane, Danville, California. D. Claim by Mary Sembrat against the GHAD for damages in excess of $10,000 for alleged damage to real property claimant owns at 553 Silver Oak Lane, Danville, California. E. Claim by Michael DesRosiers and Muriel DesRosiers against the GHAD for damages in excess of $10,000 for alleged damage to real property claimants own at 555 Silver Oak Lane, Danville, California. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 88 000648.0002\4421145.1 - 2 - F. Claim by Omar Murillo and Nelab Murillo against the GHAD for damages in excess of $10,000 for alleged damage to real property claimants own at 557 Silver Oak Lane, Danville, California. G. Claim by Geoffrey Fisher against the GHAD for damages in excess of $10,000 for alleged damage to real property claimant owns at 559 Silver Oak Lane, Danville, California. H. Claim by Curtis Kundred and Julia Kundred against the GHAD for damages in excess of $10,000 for alleged damage to real property claimants own at 561 Silver Oak Lane, Danville, California. I. Claim by Jose Mendoza and Theresa Mendoza against the GHAD for damages in excess of $10,000 for alleged damage to real property claimants own at 561 Silver Oak Lane, Danville, California. J. Claim by Helen Vrionis against the GHAD for damages in excess of $10,000 for alleged damage to real property claimant owns at 563 Silver Oak Lane, Danville, California. K. Claim by Mehri Shahabi against the GHAD for damages in excess of $10,000 for alleged damage to real property claimants own at 565 Silver Oak Lane, Danville, California. L. Claim by Shashipavan Bairaboina against the GHAD for damages in excess of $10,000 for alleged damage to real property claimant owns at 567 Silver Oak Lane, Danville, California. M. Claim by Silver Oak Townhomes Homeowners Association against the GHAD for damages in excess of $10,000 for alleged damage to real property claimant maintains, repairs and replaces within the Silver Oak Townhomes Homeowners Association, Silver Oak Lane, Danville, California. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 89 000648.0002\4421393.1 BLACKHAWK GEOLOGIC HAZARD ABATEMENT DISTRICT TO: Blackhawk GHAD Board of Directors FROM: GHAD Manager and GHAD Attorney BOARD MEETING DATE: September 20, 2016 SUBJECT: Claims submitted by Various Claimants Within the Silver Oak Townhomes Homeowners Association Against the GHAD RECOMMENDATION(S): DENY claims submitted by the following Claimants, each individually seeking in excess of $10,000 for alleged damages to real property owned and/or managed by the Claimants: A. Michael Volberding and Pamela Volberding (531 Silver Oak Lane, Danville, CA) B. Michael Brown and Kathleen Brown (539 Silver Oak Lane, Danville, CA) C. Richard Ruslender and Muriel Ruslender (545 Silver Oak Lane, Danville, CA) D. Mary Sembrat (553 Silver Oak Lane, Danville, CA) E. Michael DesRosiers and Kristine DesRosiers (555 Silver Oak Lane, Danville, CA) F. Omar Murillo and Nelab Murillo (557 Silver Oak Lane, Danville, CA) G. Geoffrey Fisher (559 Silver Oak Lane, Danville, CA) H. Curtis Kundred and Julia Kundred (561 Silver Oak Lane, Danville, CA) I Jose Mendoza and Theresa Mendoza (561 Silver Oak Lane, Danville, CA) J. Helen Vrionis (563 Silver Oak Lane, Danville, CA) K. Mehri Shahabi (565 Silver Oak Lane, Danville, CA) L. Shashipavan Bairaboina (567 Silver Oak Lane, Danville, CA) M. Silver Oak Townhomes Homeowner Association BACKGROUND: Commencing late July of 2015, the Blackhawk Geologic Hazard Abatement District (GHAD) commenced work on a slope stabilization project (project) on the common area hillside immediately below Silver Oak Lane and owned by the Blackhawk Corporation (BHC). The BHC property is located within the boundaries of the GHAD. The project was constructed below Building 7 at 563-569 Silver Oak Lane, Danville, California, on Parcel G which is owned by BHC. Building 7 is comprised of a fourplex of townhomes containing four parcels: APN 203- 570-068 (569 Silver Oak Lane); APN 203-570-067 (567 Silver Oak Lane); APN 203-570-066 (565 Silver Oak Lane); and APN 203-570-065 (563 Silver Oak Lane). September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 90 000648.0002\4421393.1 The project primarily consisted of the installation of a subgrade, structural slope stability installation on Parcel G on the hillside slope below Building 7. The project was accepted by the District as complete on January 4, 2016. On August 8, 2016, the GHAD received individual claims from the above-mentioned owners and manager of the Silver Oak Townhomes Homeowners Association, each presenting damages claims against the GHAD in excess of $10,000. REASONS FOR RECOMMENDATION: The GHAD General Manager and GHAD Attorney recommend the claim be denied because the Claimants have not produced sufficient evidence to support a claim against the GHAD. ACTION TAKEN: On September 20, 2016, the GHAD Board of Directors unanimously accepted staff’s recommendation and thereby denied each claim submitted by the following individual Claimants against the GHAD for damages to real property within the Silver Oak Townhomes Homeowners Association, each individual claim in excess $10,000: A. Michael Volberding and Pamela Volberding (531 Silver Oak Lane, Danville, CA) B. Michael Brown and Kathleen Brown (539 Silver Oak Lane, Danville, CA) C. Richard Ruslender and Muriel Ruslender (545 Silver Oak Lane, Danville, CA) D. Mary Sembrat (553 Silver Oak Lane, Danville, CA) E. Michael DesRosiers and Kristine DesRosiers (555 Silver Oak Lane, Danville, CA) F. Omar Murillo and Nelab Murillo (557 Silver Oak Lane, Danville, CA) G. Geoffrey Fisher (559 Silver Oak Lane, Danville, CA) H. Curtis Kundred and Julia Kundred (561 Silver Oak Lane, Danville, CA) I Jose Mendoza and Theresa Mendoza (561 Silver Oak Lane, Danville, CA) J. Helen Vrionis (563 Silver Oak Lane, Danville, CA) K. Mehri Shahabi (565 Silver Oak Lane, Danville, CA) L. Shashipavan Bairaboina (567Silver Oak Lane, Danville, CA) M. Silver Oak Townhomes Homeowner Association September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 91 000648.0002\4421393.1 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 92 RECOMMENDATION(S): DENY claims filed by Carissa Gassman, Santiago Lopez II, Laura Rogers, Gilberto Santos, and Dina Walls. DENY amended claim filed by Hidden Oaks @ Blackhawk Association, Inc. and Janice Wood. FISCAL IMPACT: No fiscal impact. BACKGROUND: * APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Joellen Balbas 925-335-1906 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 12 To:Board of Supervisors From:David Twa, County Administrator Date:September 20, 2016 Contra Costa County Subject:Claims September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 93 RECOMMENDATION(S): RECEIVE public report of litigation settlement agreements that became final during the period of August 1, 2016, through August 31, 2016, as recommended by County Counsel. FISCAL IMPACT: Settlement amounts are listed below. BACKGROUND: One agreement to settle pending litigation, as defined in Government Code section 54956.9, became final during the period of August 1, 2016, through August 31, 2016. Jane Pendleton v. Contra Costa County, CCC Superior Court Case No. C14-02265. On August 2, 2016, the Board approved settlement of this disability discrimination litigation. Settlement in the amount of $275,000, inclusive of attorneys fees and costs, was authorized in closed session by unanimous vote of all five members present. The settlement agreement was fully executed on August 9, 2016. The funding source is the Risk Management Liability Internal Service Fund. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Thomas Geiger, 335-1800 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Thomas Geiger, Assistant County Counsel, Sharon Hymes-Offord, Risk Manager C. 13 To:Board of Supervisors From:Sharon L. Anderson, County Counsel Date:September 20, 2016 Contra Costa County Subject:Public report of litigation settlement agreements that became final during the period of August 1, 2016, through August 31, 2016. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 94 BACKGROUND: (CONT'D) This report includes final settlements of litigation matters handled by the Office of the County Counsel. This report does not include litigation settlements that were reported by the Risk Management Division of the County Administrator’s Office as a consent item on the Board’s open session agenda. CONSEQUENCE OF NEGATIVE ACTION: The report would not be accepted. CHILDREN'S IMPACT STATEMENT: N.A. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 95 RECOMMENDATION(S): ACCEPT Board members meeting reports for August 2016. FISCAL IMPACT: None. BACKGROUND: Government Code section 53232.3(d) requires that members of legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging ex cetera). The attached reports were submitted by the Board of Supervisors members in satisfaction of this requirement. District V had nothing to report for the month of August 2016. CONSEQUENCE OF NEGATIVE ACTION: The Board of Supervisors will not be in compliance with Government Code 53232.3(d). APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Joellen Balbas 925.335.1906 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 14 To:Board of Supervisors From:David Twa, County Administrator Date:September 20, 2016 Contra Costa County Subject:ACCEPT Board Members meeting reports for August 2016 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 96 ATTACHMENTS District IV August 2016 Report District II August 2016 Report District I August 2016 Report September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 97 Supervisor Karen Mitchoff August 2016 DATE MEETING NAME LOCATION PURPOSE 8/2/2016 Board of Supervisors Meeting Martinez Decisions on agenda items 8/8/2016 Hiring Outreach and Oversight Committee Martinez Decisions on agenda items 8/9/2016 Board of Supervisors Meeting Martinez Decisions on agenda items 8/10/2016 WaterFix Hearing Sacramento Water Advocacy 8/11/2016 Mayor's Healthy Cookoff Challenge Concord Community Outreach 8/15/2016 Monument Community Shuttle Launch Concord Community Outreach 8/16/2016 Board of Supervisors Meeting Martinez Decisions on agenda items 8/19/2016 Delta Counties Coalition In Person Meeting Sacramento Water Advocacy September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 98 Supervisor Candace Andersen – Monthly Meeting Report August 2016 Date Meeting Location 1 SWAT Danville 2 Board of Supervisors Martinez 3 Transportation Meeting Danville 10 CCCERA Concord 10 LAFCO Martinez 11 TWIC Martinez 15 Alamo Liaison Meeting Danville 15 Public Protection Special Meeting Martinez 16 Board of Supervisors Martinez 17 Meet w Public Works Danville 17 Mental Health Concord 18 CSAC Institute Martinez 24 CCCERA Concord 25 East Bay EDA Oakland 27 Mental Health Retreat Martinez 31 Las Trampas Adult Facility Lafayette September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 99 Supervisor John Gioia August – 2016 Monthly Meeting Statement Government Code section 53232.3(d) requires that members of legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging, etc.). Supervisor did not seek reimbursement from the County for any meetings that he attended in his capacity as a County Supervisor during the month of August, 2016 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 100 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Lauri Byers, (925) 957-8860 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 15 To:Board of Supervisors From:Candace Andersen, District II Supervisor Date:September 20, 2016 Contra Costa County Subject:Proclamation recognizing October 1, 2016 as Bay Day September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 101 AGENDA ATTACHMENTS Resolution No. 2016/492 MINUTES ATTACHMENTS Signed Resolution No. 2016/492 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 102 In the matter of:Resolution No. 2016/492 recognizing October 1, 2016, as Bay Day in Contra Costa County. WHEREAS, the San Francisco Bay is central to the quality of life of all residents of Contra Costa County and the Bay Area and sustains a wide range of recreational and commercial activities that are critical to the local economy; WHEREAS, the health of San Francisco Bay and therefore of the Bay Area is threatened by pollution and climate change, and restoring Bay wetlands and reducing pollution in the Bay provides multiple benefits for all Bay Area residents and local wildlife; and WHEREAS, the people of the Bay Area should celebrate San Francisco Bay together as a region on at least one Bay Day each year to inspire appreciation, conversation, education, and action for the Bay, in order to highlight the work of Save The Bay and other environmental organizations and individuals to improve the health of San Francisco Bay over the past fifty years. Now, Therefore, Be It Resolved that the Board of Supervisors of Contra Costa County, do hereby proclaim October 1, 2016 as BAY DAY BAY DAY In Contra Costa County and commends all Bay Day organizers for their efforts to inspire the entire Bay Area to celebrate, protect, and restore San Francisco Bay. ___________________ CANDACE ANDERSEN Chair, District II Supervisor ______________________________________ JOHN GIOIA MARY N. PIEPHO District I Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, By: ____________________________________, Deputy September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 103 C.15 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 104 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Gayle Israel - 957-8860 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 16 To:Board of Supervisors From:Candace Andersen, District II Supervisor Date:September 20, 2016 Contra Costa County Subject:Resolution recognizing September 22 -28, 2016 as Falls Prevention Awareness Week September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 105 AGENDA ATTACHMENTS Resolution No. 2016/504 MINUTES ATTACHMENTS Signed Resolution No. 2016/504 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 106 In the matter of:Resolution No. 2016/504 Resolution recognizing September 22 -28, 2016 as Falls Prevention Awareness Week WHEREAS, nearly 165,000 people, or 14.6% percent of Contra Costa County’s 1,126,745 population are age 65 or older; and WHEREAS, each year nationally, one in every three adults age 65 and older falls; and falls are the leading cause of injury death among seniors; and every 35 minutes, an older adult dies from a fall; and WHEREAS, falls are the most common cause of nonfatal injuries and hospital admissions for trauma, causing injuries such as hip fractures and head traumas; and fall-related injury is one of the 20 most expensive medical conditions; and WHEREAS, according to a 2010, report, almost half (49.3%) of Contra Costa County’s unintentional injury hospitalizations occurred among residents 65 years and older; and over three-quarters (75.9%) of these hospitalizations were due to falls; and WHEREAS, county residents 65 years and older had the highest unintentional injury hospitalizations in the county were due to falls, followed by motor vehicle traffic accidents (13.5%) and poisonings (7.5%); and WHEREAS, falling and the fear of falling, can lead to depression, isolation, diminished mobility, and loss of functional independence; and WHEREAS, concentrated efforts are being made in Contra Costa County by the Fall Prevention Coalition to reduce falls and fall related injuries using multi-faceted interventions; and WHEREAS, by Senate Concurrent Resolution SCR 77 of May 28, 2008 declares the first week of fall each year as Falls Prevention Awareness Week in California, and the Federal Safety of Seniors Act of 2007 calls for the expansion of public health programs, educational outreach, and research activities related to fall prevention. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Contra Costa County does hereby proclaim the week of September 22 to September 28, 2016, as “FALLS PREVENTION AWARENESS WEEK” in Contra Costa County and calls upon our citizens and interested groups to observe the week with appropriate activities that promote awareness of fall prevention. ___________________ CANDACE ANDERSEN Chair, District II Supervisor ______________________________________ JOHN GIOIA MARY N. PIEPHO District I Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, By: ____________________________________, Deputy September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 107 PR.3, C.16 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 108 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Lauri 957-8860 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 17 To:Board of Supervisors From:Candace Andersen, District II Supervisor Date:September 20, 2016 Contra Costa County Subject:Resolution recognizing MultiFaith ACTION Coalition for Receiving the Community Allies Award. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 109 AGENDA ATTACHMENTS Resolution No. 2016/515 MINUTES ATTACHMENTS Signed Resolution No. 2016/515 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 110 In the matter of:Resolution No. 2016/515 recognizing the MultiFaith ACTION Coalition for receiving the Community Allies Award. Whereas, the Multi-faith ACTION Coalition represents Advocates and Communities Taking Initiative for Our Neighbors. Fifty congregations in Contra Costa County have participated in activities of the Coalition and added close to 500 advocates to the ACTION email list; and Whereas, the Multi-faith ACTION Coalition has five task forces: Housing/Shelter, Food Security, Jobs, Education and Health. The chairs of these five task forces, in addition to clergy and other key individuals make up the Steering Committee; and Whereas, representatives of the Coalition partner with broader coalitions on specific policy positions, such as the CalFresh Working Group, the Zero: 2016 Campaign Leadership Council, Ensuring Opportunity to End Poverty in Contra Costa and #OneContraCosta; bringing faith voices to the table lifts up the voices of the less advantaged; and Whereas, raising awareness about the issues of poverty in Contra Costa is central to the work of the Multi-faith ACTION Coalition, they sponsor and co-sponsor opportunities for faith communities and the larger community to learn about these issues, craft potential solutions, and take appropriate action; and Whereas, successful actions taken by the Coalition include, but are not limited to, successfully advocating for $250,000 to increase funding for homeless services and the family shelters in the 2016-17 Contra Costa County Budget, joining with homeless advocates to support opening a Winter Shelter at the armory in Walnut Creek, and mobilizing 25 Concord churches and faith leaders to stand up for affordable housing and good jobs in the Concord Naval Weapons Station Re-use Project in partnership with the Community Coalition for a Sustainable Concord. Now, Therefore, Be It Resolved that the Board of Supervisors of Contra Costa County does hereby honor and congratulate the MultiFaith Action Coalition For Receiving the Community Allies Award. ___________________ CANDACE ANDERSEN Chair, District II Supervisor ______________________________________ JOHN GIOIA MARY N. PIEPHO District I Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, By: ____________________________________, Deputy September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 111 C.17 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 112 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Lauri 957-8860 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 18 To:Board of Supervisors From:Candace Andersen, District II Supervisor Date:September 20, 2016 Contra Costa County Subject:Resolution recognizing Frances Schreiburg for receiving The Frances Perkins Award. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 113 AGENDA ATTACHMENTS Resolution No. 2016/516 MINUTES ATTACHMENTS Signed Resolution No. 2016/516 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 114 In the matter of:Resolution No. 2016/516 recognizing Frances Schreiburg for receiving The Frances Perkins Award. Whereas, Fran Schreiberg is passionate about workers’ rights, specifically their right to a safe and healthy workplace; and Whereas, Fran provides free advice to unions and other worker organizations that might not be able to afford an attorney of her experience and caliber; and Whereas, Fran serves as the Executive Director of the firm’s charitable Foundation, The Kazan McClain Partners’ Foundation, Inc. was formed in 1994, and over the years has disbursed over $20 million in grants to a wide array of community and civic organizations; and Whereas, Fran became a lawyer in order to help defend many forms of resistance during the height of the Vietnam anti-war movement, having been an active union member throughout her work life, she switched her emphasis in the mid 70’s to defending the rights of workers, she consulted with and later worked for the Agricultural Labor Relations Board, training administrative law judges, attorneys and investigators; and Whereas, since 1984 she has been an active member of numerous Cal/OSHA regulatory advisory committees, including ones for asbestos, lead, diacetyl and several other toxic substances. She has also participated in various Federal OSHA committees. Now, Therefore, Be It Resolved that the Board of Supervisors of Contra Costa County does hereby honor and congratulate Frances Schreiburg For Receiving The Frances Perkins Award. ___________________ CANDACE ANDERSEN Chair, District II Supervisor ______________________________________ JOHN GIOIA MARY N. PIEPHO District I Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, By: ____________________________________, Deputy September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 115 C.18 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 116 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Lauri 957-8860 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 19 To:Board of Supervisors From:Candace Andersen, District II Supervisor Date:September 20, 2016 Contra Costa County Subject:Resolution recognizing Kevin Van Buskirk, Labor Leader of the Year. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 117 AGENDA ATTACHMENTS Resolution No. 2016/517 MINUTES ATTACHMENTS Signed Resolution No. 2016/517 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 118 In the matter of:Resolution No. 2016/517 recognizing Kevin Van Buskirk as Labor Leader of the Year. Whereas, life-long Contra Costa resident Kevin Van Buskirk attended Mount Diablo Unified Schools, graduating in June, 1979. In 1984, Kevin joined Sheet Metal Workers Local 104 as an indentured apprentice, embarking on a proud career of building Contra Costa and the Labor Movement; and Whereas, in November, 1995, Business Manager, Robert G. Mammini appointed Van Buskirk Sheet Metal Workers’ Local Union 104’s first full-time Organizer; for the next five years, Van Buskirk organized the non-union workers and contractors through bottom up and top down organizing campaigns; and Whereas, in 2000, Kevin was elected Business Representative for Sheet Metal Workers’ Local Union 104, covering the Alameda/Contra Costa Counties jurisdiction. That same year, Kevin became a delegate to both the Contra Costa AFL-CIO Labor Council and The Contra Costa Building and Construction Trades Council, becoming President of the Contra Costa Building and Construction Trades Council as well as Vice-President of the Contra Costa Central Labor Council in 2007; and Whereas, Van Burkirk and the leadership of Sheet Metal Workers Local 104 have a strong track record of member engagement in direct action, participating in voter registration drives, precinct walks and numerous other activities; and Whereas, Kevin knows firsthand that unions change lives. He credits the union for being able raise his family and achieve the American Dream. Now, Therefore, Be It Resolved that the Board of Supervisors of Contra Costa County does hereby honor and congratulate Kevin Van Buskirk as the Labor Leader of the Year. ___________________ CANDACE ANDERSEN Chair, District II Supervisor ______________________________________ JOHN GIOIA MARY N. PIEPHO District I Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, By: ____________________________________, Deputy September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 119 C.19 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 120 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Kate Rauch 510-231-8691 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 20 To:Board of Supervisors From:John Gioia, District I Supervisor Date:September 20, 2016 Contra Costa County Subject:Honoring St. Jerome Catholic Church o El Cerrito on its 75th Birthday. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 121 AGENDA ATTACHMENTS Resolution No. 2016/528 MINUTES ATTACHMENTS Signed Resolution No. 2016/528 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 122 In the matter of:Resolution No. 2016/528 Honoring St. Jerome Catholic Church of El Cerrito on its 75th Birthday. Whereas, St. Jerome Catholic Church is a parish community serving Kensington, El Cerrito, Berkeley, and Albany. The parish supports an active Saint Vincent de Paul conference, an accredited elementary school, a variety of social activities throughout the year, and music ministry at all four weekend Masses; and Whereas, St. Jerome was founded in 1941, grew in size throughout the post War boom and today has an established, active congregation through many booms and shrinkages, in line with population growth and cultural and demographic changes; and Whereas, St. Jerome parish is one of five parishes established in what was the Archdiocese of San Francisco in 1941 at the end of the Great Depression. In 1962 St. Jerome became part of the new Diocese of Oakland; and Whereas, the church building was completed in June 1942. From 1945 to 1950 the parish population increased by thirty percent, ultimately reaching approximately 3,000 people in 1970. The elementary school was built in 1955. The parish population reached a plateau and then dropped by fifty percent between 1970 and 1985. In the eighties and nineties, St. Jerome stabilized as a smaller parish; and Whereas, in 1991 the parish celebrated its 50th golden anniversary and renovated the worship space. Since the turn of the century the parish community has witnessed many changes. Despite these changes, Saint Jerome Parish and School continue to shine as beacons of Christian faith in our community; and Whereas, the many community contributions of St. Jerome's include serving the needy through its chapter of the St. Vincent de Paul Society and its participation in the GRIP Souper Center; educating three generations of children through its operation of St. Jerome Catholic School; providing sports programs for El Cerrito youth through its volunteers in the Catholic Youth Organization; providing visits to elderly shut-ins, and housing activities of the Boys Scouts and Girl Scouts of America. Now, Therefore, Be It Resolved that the Board of Supervisors of Contra Costa County do hereby honor and congratulate St. Jerome Catholic Church of El Cerrito, California on its 75th birthday, and thank the church for its devoted service to the Contra Costa community. ___________________ CANDACE ANDERSEN Chair, District II Supervisor ______________________________________ JOHN GIOIA MARY N. PIEPHO District I Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, By: ____________________________________, Deputy September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 123 C.20 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 124 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Lauri 957-8860 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 21 To:Board of Supervisors From:Candace Andersen, District II Supervisor Date:September 20, 2016 Contra Costa County Subject:Resolution recognizing Jennifer Russell for 37 years of service to the City of Lafayette September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 125 AGENDA ATTACHMENTS Resolution No. 2016/540 MINUTES ATTACHMENTS Signed Resolution No. 2016/540 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 126 In the matter of:Resolution No. 2016/540 recognizing Jennifer Russell for 37 years of service to the City of Lafayette. WHEREAS, Jennifer Russell was hired as the City of Lafayette’s first permanent Parks, Trails, & Recreation employee in 1979; and WHEREAS, in 1983 Jennifer was promoted to Parks, Trails & Recreation Director in which position she served with dignity, honor and respect for more than thirty years; and WHEREAS, Jennifer oversaw the acquisition and conversion of the old Burton School into the City’s first recreation center; facilitated the purchase and development of the Lafayette Community Park and Buckeye Fields; helped establish Lafayette's extensive tails program; and organized the purchase and improvement of Leigh Creekside Park; and WHEREAS, Jennifer oversaw improvements including the Brook Street Playground, Community Park Playground, Community Park Group Picnic Area, Kathryn Petersen Bridge, Lafayette Pétanque Courts, Lafayette Multi-Sport Roller Hockey Rink, Buckeye Fields, Community Park Baseball Fields, and the Lafayette Community Center Bocce Court; and WHEREAS, Jennifer helped managed the creation and adoption of the Lafayette Parks & Recreation Facilities Master Plan, Lafayette Community Park Master Plan, Trails Master, Trails Implementation Plan, Lafayette General Plan and Lafayette Downtown Specific Plan; and WHEREAS, Jennifer worked alongside volunteers to blaze new trails; overseeing the opening of many City of Lafayette Trails including the Geoff Bellenger Trail, Hidden Oaks Trail, Moraga Road to Reservoir Trail, Silver Springs Trail, Petar Jakovina Trail, Walter Costa Trail and John Kiefer Trail; and WHEREAS, Jennifer supported hundreds of community volunteers as she provided staff assistance to the Parks Subcommittee, Trails Subcommittee, Community Center Foundation, Parks, Trails & Recreation Commission; and WHEREAS, Jennifer operated a self-sustaining recreation program for the City of Lafayette for twenty-five years; and WHEREAS, Jennifer has been an exceptional agent and promoter of public trust. Now, Therefore, Be It Resolved the Board of Supervisors of Contra Costa County does hereby honor and recognize Jennifer Russell for 37 years of dedication and service to Lafayette, and Contra Costa County. ___________________ CANDACE ANDERSEN Chair, District II Supervisor ______________________________________ JOHN GIOIA MARY N. PIEPHO District I Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 127 ATTESTED: September 20, 2016 David J. Twa, By: ____________________________________, Deputy September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 128 C.21 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 129 RECOMMENDATION(S): ADOPT Resolution No. 2016/550 to recognize and honor Dan Pellegrini for a lifetime of public and community service to the citizens of Contra Costa County. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 , County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 22 To:Board of Supervisors From:Federal D. Glover, District V Supervisor Date:September 20, 2016 Contra Costa County Subject:RESOLUTION HONORING DAN PELLEGRINI FOR COUNTY AND COMMUNITY SERVICE September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 130 AGENDA ATTACHMENTS Resolution No. 2016/550 MINUTES ATTACHMENTS Signed Resolution No. 2016/550 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 131 In the matter of:Resolution No. 2016/550 RECOGNIZING AND HONORING DAN PELLEGRINI FOR A LIFETIME OF PUBLIC AND COMMUNITY SERVICE TO THE CITIZENS OF CONTRA COSTA COUNTY WHEREAS Dan Pellegrini dedicated himself to the service of Contra Costa County throughout his 38-year career in the Contra Costa County Public Works Department, retiring in 2004; and WHEREAS, in addition to his devoted service as a County employee, Dan has generously given of his time and talents as an honorary member and chief cook for the Martinez Sportsmen’s Club, as a Trustee of the Contra Costa Mosquito & Vector Control District, as barbecue captain for the Contra Costa County Sheriff’s Posse, as a Director for the Contra Costa Water District Board, as a member of the East Bay Regional Park District Park Advisory Committee, and as a Senior Reserve Fire Fighter for Contra Costa County; and WHEREAS Dan has been recognized over many years for his service on the Contra Costa County Fish and Wildlife Committee, an office which he has held for 34 years, beginning 1982 and continuing to this day; and WHEREAS, Dan’s work on the Fish & Wildlife Committee has contributed to the award of more than a million dollars towards community projects that benefit the protection, conservation, propagation, and preservation of fish and wildlife through the Annual Fish and Wildlife Propagation Grant program; and WHEREAS, the Fish & Wildlife Committee organizes and annually sponsors the Contra Costa County Fish and Wildlife Fall Forum, providing an opportunity to learn more about the fish and wildlife resources of Contra Costa County and efforts of many individuals and organizations to protect and conserve these resources; and WHEREAS, the Fish & Wildlife Committee developed and distributed the “Wildlife in Your Backyard Brochure” to inform residents in the County how to manage wildlife in urban settings; and WHEREAS, never one to rest on his laurels, Dan continues to be extremely generous with his time and culinary skills, offering to barbecue for fundraising events throughout the county; and NOW, THEREFORE, BE IT RESOLVED that the Contra Costa County Board of Supervisors does hereby recognize and honor Dan Pellegrini for a lifetime of public and community service in Contra Costa County. ______________________________________ CANDACE ANDERSEN JOHN GIOIA Chair, District II Supervisor District I Supervisor ______________________________________ MARY N. PIEPHO FEDERAL D. GLOVER District III Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 , By: ____________________________________, Deputy September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 132 PR.2, C.22 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 133 RECOMMENDATION(S): ACCEPT the resignations of Claudia Wentworth from the Workforce Development Board, Business Seat #3 and Teresa Lucido from the Workforce Development Board, Business Seat #9, DECLARE vacant the aforementioned seats, and DIRECT the Clerk of the Board to post the vacancies as recommended by the Employment and Human Services Director. FISCAL IMPACT: Not applicable. BACKGROUND: Ms. Wentworth resigned May 6,2016. She was appointed to the Workforce Development Board, Business Seat #3, March 29, 2016. This seat will expire June 30, 2020. Ms, Lucido resigned May 25, 2016. She was appointed to the Workforce Development Board, Business Seat, #9, March 29,2016. This seat will expire June 30, 2020. The Workforce Development Board (WDB) is a business-led body whose mission is to shape and strengthen local and regional workforce development efforts. The WDB brings together leaders from business, economic development, education, labor, community-based organizations, and public agencies to align a variety of APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Elaine Burres, 313-1717 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 23 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:September 20, 2016 Contra Costa County Subject:Resignations from the Workforce Development Board September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 134 BACKGROUND: (CONT'D) resources and organizations to enhance the competitiveness of the local workforce and support economic vitality in Contra Costa County. CONSEQUENCE OF NEGATIVE ACTION: The Workforce Development Board may not be able to conduct routine business. CHILDREN'S IMPACT STATEMENT: Not applicable. AGENDA ATTACHMENTS MINUTES ATTACHMENTS Vacancy Notice September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 135 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 136 RECOMMENDATION(S): ACCEPT the resignation of Jill Chioino, DECLARE a vacancy in the District V-A Seat on the Alcohol and Other Drugs Advisory Board, and DIRECT the Clerk of the Board to post the vacancy, as recommended by Supervisor Federal D. Glover. FISCAL IMPACT: None. BACKGROUND: The mission of the Contra Costa County Alcohol and Other Drugs Advisory Board is to assess family and community needs regarding treatment and prevention of alcohol and drug abuse problems. They report their findings and recommendations to the Contra Costa Health Services Department, the Board of Supervisors and the communities they serve.The Alcohol and Other Drugs Advisory Board works in collaboration with the Alcohol and Other Drugs Services Division of Contra Costa Health Services. They provide input and recommendations as they pertain to alcohol and other drugs prevention, intervention, and treatment services. CONSEQUENCE OF NEGATIVE ACTION: The position would remain vacant. CHILDREN'S IMPACT STATEMENT: None. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Vinent Manuel (925) 427-8138 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 24 To:Board of Supervisors From:Federal D. Glover, District V Supervisor Date:September 20, 2016 Contra Costa County Subject:Accept Resignation of Jill Chioino from the Alcohol and Other Drugs Advisory Board September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 137 AGENDA ATTACHMENTS MINUTES ATTACHMENTS Vacancy Notice September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 138 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 139 RECOMMENDATION(S): ACCEPT the resignation of Robin Houdashell, DECLARE a vacancy in the District V-B Seat on the Alcohol and Other Drugs Advisory Board, and DIRECT the Clerk of the Board to post the vacancy, as recommended by Supervisor Federal D. Glover. FISCAL IMPACT: None. BACKGROUND: The mission of the Contra Costa County Alcohol and Other Drugs Advisory Board is to assess family and community needs regarding treatment and prevention of alcohol and drug abuse problems. They report their findings and recommendations to the Contra Costa Health Services Department, the Board of Supervisors and the communities they serve.The Alcohol and Other Drugs Advisory Board works in collaboration with the Alcohol and Other Drugs Services Division of Contra Costa Health Services. They provide input and recommendations as they pertain to alcohol and other drugs prevention, intervention, and treatment services. CONSEQUENCE OF NEGATIVE ACTION: The position would remain vacant. CHILDREN'S IMPACT STATEMENT: None. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Vinent Manuel (925) 427-8138 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 25 To:Board of Supervisors From:Federal D. Glover, District V Supervisor Date:September 20, 2016 Contra Costa County Subject:Accept Resignation of Robin Houdashell from the Alcohol and Other Drugs Advisory Board September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 140 AGENDA ATTACHMENTS MINUTES ATTACHMENTS Vacancy Notice September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 141 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 142 RECOMMENDATION(S): ACCEPT the resignation of Tobias Lester, DECLARE a vacancy in the District V-Alternate Seat on the Library Commission, and DIRECT the Clerk of the Board to post the vacancy, as recommended by Supervisor Federal D. Glover. FISCAL IMPACT: None. BACKGROUND: Commission members serve in an advisory capacity to the Board of Supervisors and the County Librarian; to provide a community linkage to the County Library; to establish a forum for the community to express its views regarding goals and operations of the County Library; to assist the Board of Supervisors and the County Librarian to provide library services based on assessed public needs; and to develop and recommend proposals to the Board of Supervisors and the County Librarian for the betterment of the County Library including, but not limited to, such efforts as insuring a stable and adequate funding level for the libraries in the County. CONSEQUENCE OF NEGATIVE ACTION: The position would remain vacant. CHILDREN'S IMPACT STATEMENT: None. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Vincent Manuel (925) 427-8138 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 26 To:Board of Supervisors From:Federal D. Glover, District V Supervisor Date:September 20, 2016 Contra Costa County Subject:Accept Resignation of Tobias Lester from the Library Commission September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 143 AGENDA ATTACHMENTS MINUTES ATTACHMENTS Vacancy Notice September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 144 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 145 RECOMMENDATION(S): APPOINT Mark Whitlock to the Appointee 1 seat on the Bethel Island Municipal Advisory Council to a term expiring December 31, 2016, as recommended by Supervisor Mary Nejedly Piepho. Mark Whitlock Bethel Island, CA 94511 FISCAL IMPACT: None. BACKGROUND: The Appointee 1 seat was vacated by the Board of Supervisors on June 21, 2016 due to resignation. Applications were accepted and the recommendation to appointment the above individual was then determined. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Lea Castleberry (925) 252-4500 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 27 To:Board of Supervisors From:Mary N. Piepho, District III Supervisor Date:September 20, 2016 Contra Costa County Subject:APPOINTMENT TO THE BETHEL ISLAND MAC September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 146 RECOMMENDATION(S): REAPPOINT Olga Jones to the District III Representative seat on the Family and Children's Trust Committee to a term expiring September 30, 2018, as recommended by Supervisor Mary Nejedly Piepho. Olga Jones Bethel Island, CA 94511 FISCAL IMPACT: None. BACKGROUND: The District III Representative seat expires September 30, 2016. Applications were accepted and the recommendation to reappoint the above individual was then determined. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Lea Castleberry (925) 252-4500 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 28 To:Board of Supervisors From:Mary N. Piepho, District III Supervisor Date:September 20, 2016 Contra Costa County Subject:REAPPOINTMENT TO THE FAMILY AND CHILDREN'S TRUST COMMITTEE September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 147 RECOMMENDATION(S): APPROVE and AUTHORIZE Appropriation and Revenue Adjustment No. 5009 authorizing the reduction of the budget for the Covered California Health Benefit Exchange. The contract originally designated to terminate on June 30, 2017 is now scheduled to terminate on December 31, 2016. As a result of the shortened timespan of the contract, the resulting staff and expenditure savings result in a reduction of the contract from $14,411,997 to a new budget of $4,000,000. FISCAL IMPACT: This contract is 100% Federal. There is no additional county cost as a result of this budget adjustment. BACKGROUND: The contract for the California Health Benefit Exchange was originally designated to end on June 30, 2017. The deadline has been accelerated on the new deadline for the termination of the contract is December 31, 2016. The new budget amount for FY 16/17 is $4,000,000. CONSEQUENCE OF NEGATIVE ACTION: Appropriations will be overstated. CHILDREN'S IMPACT STATEMENT: N/A APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Erik Brown, 925-313-1561 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd , Deputy cc: C. 29 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:September 20, 2016 Contra Costa County Subject:Reduction to Health Benefit Exchange budget September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 148 AGENDA ATTACHMENTS Approp Adj 5009 MINUTES ATTACHMENTS Signed: Appropriation & Adjustment No. 5009 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 149 September 20, 2016Contra Costa County Board of Supervisors Official Minutes150 September 20, 2016Contra Costa County Board of Supervisors Official Minutes151 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 152 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 153 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 21944 to add one (1) Deputy District Attorney - Fixed Term (2KWD) (represented) position at salary plan and grade MAG 0002 ($7,104 - $7,637) and add one (1) District Attorney Senior Inspector (6KVA) (represented) position at salary plan and grade XJX 1970 ($7,232 - $10,012) in the District Attorney's Office, Consumer Protection.unit. FISCAL IMPACT: $396,113. The cost of these positions is covered 100% by the District Attorney's Consumer Protection Fund. BACKGROUND: In recent years, the Contra Costa County Office of the District Attorney has become more proactive in the Consumer Protection arena. We have become more involved in multi-jurisdictional task forces. Our increased participation has led to a more significant role in the civil cases that arise from the task force's enforcement efforts. For example, we are currently heading towards litigation on at least three major consumer protection civil cases. In APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Cherie Mathisen, (925) 957-2234 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Cherie Mathisen C. 30 To:Board of Supervisors From:Mark Peterson, District Attorney Date:September 20, 2016 Contra Costa County Subject:Add One (1) Deputy District Attorney - Fixed Term and One (1) Sr. Inspector to the District Attorney's Office September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 154 BACKGROUND: (CONT'D) order to handle these cases and to continue to handle the consumer cases at the rate at which we are receiving referrals, we require one additional Senior Investigator position and one Deputy District Attorney position. All of the positions assigned to the Consumer Protection unit, including the newly created positions, are 100% funded with the District Attorney's Consumer Protection Fund. Deposits to those funds result from the settlement of Consumer cases and are required by various statutes to be spent on consumer protection enforcement. The DA Consumer Protection fund has sufficient resources to pay for these new positions long-term. CONSEQUENCE OF NEGATIVE ACTION: The District Attorney's office has received an increase in consumer protection cases that require additional staff to manage the increase in case referrals. The department has increased their involvement in multi-jurisdictional task forces; this has led to increased participation and a significant role in the civil cases that arise from the efforts of the task force. Adding these two positions will allow the Consumer Protection unit to handle the increase in referrals. If this action is not approved, the District Attorney's Office will be unable to add the positions requested in the Consumer Protection Unit. CHILDREN'S IMPACT STATEMENT: No impact. AGENDA ATTACHMENTS P300 No. 21944 MINUTES ATTACHMENTS P300 21944 signed September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 155 POSITION ADJUSTMENT REQUEST NO. 21944 DATE 8/9/2016 Department No./ Department District Attorney Budget Unit No. 0242 Org No. 2850 Agency No. 42 Action Requested: ADOPT Position Adjustment Request to add one (1) Deputy District Attorney Attorney - Fixed Term (2KTF) (represented) position at Salary level MAG 0002 ($7,104 - $7,637) and add one (1) District Attorney Senior Inspector (6KVA) (represented) position at salary level XJX 1970 ($6,888 - $9,535) in the Consumer Protection unit of the District Attorney's Office. Proposed Effective Date: 09/21/2016 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: Estimated total cost adjustment (salary / benefits / one time): Total annual cost $396,113.00 Net County Cost $0.00 Total this FY $264,075.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% Consumer Protection Funds Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Mark A. Peterson ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Timothy M. Ewell 9/12/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 9/13/2016 Add one (1) Deputy District Attorney - Fixed Term (2KWD) (represented) position at salary plan and grade MAG 0002 ($7,104 - $7,637) and add one (1) District Attorney Senior Inspector (6KVA) (represented) position at salary plan and grade XJX 1970 ($7,232 - $10,012) Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Amanda Monson 9/13/2016 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 9/15/2016 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Timothy M. Ewell Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 156 REQUEST FOR PROJECT POSITIONS Department Date 9/15/2016 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 157 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 158 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 21902 to add one (1) permanent full-time Assistant Director of Health Services - Exempt position at salary level B82-1991 ($8,566 - $13,695) in the Health Services Department. (Unrepresented) FISCAL IMPACT: Upon approval, this action has an annual cost of approximately $254,718 with $58,341 in estimated pension costs already included. This cost is entirely offset with Federally Qualified Health Care and Medi-Cal Waiver revenues. BACKGROUND: This position will report directly to the Health Services Director and will be responsible for ensuring the coordination among the various healthcare and social services delivery systems. The primary purpose of this assignment is to increase the opportunities around integrated/coordinated health and homeless services within county government and community. The position will work directly with key partners such as the Employment and Human Services Department, school districts, housing providers, law enforcement and cities seeking innovative ways to address the community's social, primary and behavioral needs. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Jo-Anne Linares, 957-5240 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Dorette McCollumn C. 31 To:Board of Supervisors From:William Walker, M.D., Health Services Date:September 20, 2016 Contra Costa County Subject:Add one (1) Assistant Director of Health Services-Exempt position in the Health Services Department September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 159 CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Department will not have the appropriate resources dedicated to ensuring the successful coordination and integration amongst various healthcare and social services delivery systems. CHILDREN'S IMPACT STATEMENT: Not applicable. AGENDA ATTACHMENTS P300 No. 21902 HSD MINUTES ATTACHMENTS P300 #21902 signed September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 160 POSITION ADJUSTMENT REQUEST NO. 21902 DATE 7/25/2016 Department No./ Department Health Services Budget Unit No. 0540 Org No. 6549 Agency No. A18 Action Requested: Add one (1) Assistant Director of Health Services-Exempt (VCB1) position in the Health Services Department. Proposed Effective Date: 9/21/2016 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $254,718.39 Net County Cost $0.00 Total this FY $212,265.32 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% FQHC and Medi-Cal Waiver Funds Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Jo-Anne Linares ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Enid Mendoza 9/13/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 9/13/2016 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 161 REQUEST FOR PROJECT POSITIONS Department Date 9/14/2016 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 162 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 163 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 21943 to add one Deputy Sheriff-40 Hour (6XWA) (represented) position at salary plan and grade VHX 1688 ($6,078 - $7,573) in the Office of the Sheriff, Field Operations Bureau. FISCAL IMPACT: $464,850, of which $294,315 is covered by the Strengthening Law Enforcement and Community Relations grant from the California Board of State and Community Corrections (BSCC) and the remaining $170,535 will come from budgeted General Fund revenue in the Sheriff's Office for a two year period. Of the County share of the cost, $123,961 is attributable to employer pension costs. BACKGROUND: The Office of the Sheriff was awarded a Strengthening Law Enforcement and Community Relations grant from the California Board of State and Community Corrections to develop and implement a relationship based policing model through the presence and building of relationships between the Office of the Sheriff and the residents and community partners in the Bayo Vista Community. The Office of the Sheriff will APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Marcie Clark (925) 335-1545 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Robyn Hanson C. 32 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:September 20, 2016 Contra Costa County Subject:Add one Deputy Sheriff- 40 hour position in the Field Operations Bureau – Resident Deputy Bayo Vista Community September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 164 BACKGROUND: (CONT'D) work in partnership with the YMCA of the USA, Housing Authority of Contra Costa County, the Head Start Program, Lifelong Medical, John Swett Unified School District, and the Bayo Vista Resident Council to address current and emerging issues impacting at-risk youth in the Bayo Vista housing Development in the Rodeo area. The main goal of our proposal is to promote public trust and reaffirm our guardianship role within the Bayo Vista Community. A heightened focus will be placed on the issue of poverty, education, delinquency, health, and public safety and facilitating an achievable path for betterment through collaboration, positive interaction, creative programming, and successful resource allocation. CONSEQUENCE OF NEGATIVE ACTION: If the action is not approved, it would preclude the Office of the Sheriff’s efforts to develop a more comprehensive service delivery model that is based on policing through the presence and building of relationships between the Office of the Sheriff and the residents and community partners in the Bayo Vista community. CHILDREN'S IMPACT STATEMENT: No Impact. AGENDA ATTACHMENTS P300 No. 21943 MINUTES ATTACHMENTS P300 #21943 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 165 POSITION ADJUSTMENT REQUEST NO. 21943 DATE 8/8/2016 Department No./ Department Office of the Sheriff Budget Unit No. 0255 Org No. 2505 Agency No. 25 Action Requested: Add one (1) Deputy Sheriff (6XWA) position – Field Operations Bureau – Resident Deputy Bayo Vista Community Proposed Effective Date: 9/1/2016 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: Estimated total cost adjustment (salary / benefits / one time): Total annual cost $232,425.00 Net County Cost $85,267.00 Total this FY $213,056.25 N.C.C. this FY $78,161.42 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 63% State, 37% County In-Kind Match Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Mary Jane Robb ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Timothy M. Ewell 9/13/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 9/14/2016 Add one Deputy Sheriff-40 Hour (6XWA) (represented) position at salary plan and grade VHX 1688 ($6,078 - $7,573) Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Tanya Williams 9/14/2016 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 9/14/2016 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Timothy M. Ewell Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 166 REQUEST FOR PROJECT POSITIONS Department Date 9/14/2016 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 167 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 168 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 21918 to increase the hours of one (1) Deputy Public Defender IV (25TA) (represented) position no. 16478 at salary plan and grade JDX 2248 ($10,903 - $13,253) from part-time (20/40) to full-time (40/40) and cancel one (1) part-time (20/40) Deputy Public Defender IV (25TA) (represented) position no. 13526) at salary plan and grade JDX 2248 ($10,903 - $13,253) in the Public Defender's Office. FISCAL IMPACT: Annual cost savings to General Fund of $12,000, resulting from employee benefit (health & dental insurance) savings. BACKGROUND: The Public Defender's Office has expressed difficulty in hiring for part-time Deputy Public Defenders and is requesting to increase the hours of one part-time Deputy Public Defender IV position to full-time and canceling another part-time Deputy Public Defender IV position APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Richard Loomis, (925) 335-8093 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Richard Loomis C. 33 To:Board of Supervisors From:Robin Lipetzky, Public Defender Date:September 20, 2016 Contra Costa County Subject:Increase the hours of one part-time DPD IV and cancel one part-time DPD IV September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 169 BACKGROUND: (CONT'D) (vacant). The Department will be able to accomplish the workload necessary for the Parole Revocation Program with this new position. This action has no impact to FTE counts and results in a budgetary savings, due to employee benefit cost savings. CONSEQUENCE OF NEGATIVE ACTION: The Parole Revocation Program requires a full-time Deputy Public Defender IV position. If this action is not approved this may create delays in addressing the services necessary to support the program. CHILDREN'S IMPACT STATEMENT: No Impact. AGENDA ATTACHMENTS AIR 26725 P300 21918 MINUTES ATTACHMENTS P300 #21918 signed September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 170 POSITION ADJUSTMENT REQUEST NO. 21918 DATE 8/23/2016 Department No./ Department Public Defender Budget Unit No. 0243 Org No. 2918 Agency No. 43 Action Requested: ADOPT Position Adjustment to increase the hours of one (1) part-time (20/40) Deputy Public Defender IV (25TA)(represented)(posion no. 16478) from part-time (20/40) to full-time(40/40) and cancel one (1) part-time (20/40) Deputy Public Defender IV (25TA) (represented)(position no. 13526) Proposed Effective Date: 9/14/2016 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $0.00 Net County Cost $0.00 Total this FY $0.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Cost Neutral Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Richard Loomis, Adm Svcs Asst 08/23/16 ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Timothy M. Ewell 8/30/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 9/7/2016 Increase the hours of one (1) Deputy Public Defender IV (25TA) (represented) position no. 16478 at salary plan and grade JDX 2248 ($10,903 - $13,253) from part-time (20/40) to full-time (40/40) and cancel one (1) part-time (20/40) Deputy Public Defender IV (25TA) (represented) position no. 13526) at salary plan and grade JDX 2248 ($10,903 - $13,253) in the Public Defender's Office. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Gladys Scott Reid 9/7/2016 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 171 REQUEST FOR PROJECT POSITIONS Department 0243 Date 9/7/2016 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms o f: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 172 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 173 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 21950 to increase the hours of permanent part-time Registered Nurse - Experienced Level (VWXD) position #8831 at salary level and grade L3H 0400 ($8,049 - $8,972) from 32/40 to 40/40 in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval, this action has an annual cost of approximately $30,881, with $7,457 in estimated pension costs. The cost will be funded by Hospital Enterprise Fund I. BACKGROUND: The Health Services Department is requesting to increase the hours of permanent part-time Registered Nurse - Experienced Level position #8831 from 32/40 to 40/40. The incumbent has been working the increased hours for the past two years as an evening and Saturday primary care registered nurse at the Pittsburg Health Center. In addition to the requirement of Title 22 regulations which warrants a registered nurse to be in the building at all times when the clinic is open, the incumbent also helps in managing nurse run clinics such as Blood Pressure Clinics for PRIME, TB clinic, Patient Education, etc. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: 925-957-5240 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 34 To:Board of Supervisors From:William Walker, M.D., Health Services Date:September 20, 2016 Contra Costa County Subject:Increase position hours in the Health Services Department September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 174 CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, there will not be enough staff hours to meet the patient care needs in the Pittsburg Health Center. CHILDREN'S IMPACT STATEMENT: Not Applicable. AGENDA ATTACHMENTS P300 No. 21950 HSD MINUTES ATTACHMENTS P300 #21950 signed September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 175 POSITION ADJUSTMENT REQUEST NO. 21950 DATE 8/23/2016 Department No./ Department Health Services/Pittsburg HealthCenter Budget Unit No. 0540 Org No. 6388 Agency No. A18 Action Requested: Increase the hours of one (1) permanent part-time Registered Nurse - Experienced Level (VWXD) position #8831 from 32/40 to 40/40 in the Health Services Department. Proposed Effective Date: 10/1/2016 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $30,881.76 Net County Cost $0.00 Total this FY $25,734.80 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Enterprise Fund I Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Abigail O'Connor ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Enid Mendoza 9/13/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 9/13/2016 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 176 REQUEST FOR PROJECT POSITIONS Department Date 9/15/2016 No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 177 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 178 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 21953 to increase the hours of permanent part-time Community Health Worker II (VKVB) position #9875 (represented) at salary level and grade TC5 1043 ($3,251 - $3,951) from 36/40 to 40/40 in the Health Services Department. FISCAL IMPACT: Upon approval, this action has an annual cost of approximately $6,971, with $1,683 in pension costs. The cost will be funded by Hospital Enterprise Fund I. BACKGROUND: The Health Services Department is requesting to increase the hours of permanent part-time Community Health Worker II position #9875 (represented) from 36/40 to 40/40. The incumbent has been working the increased hours to help with the West County Health Center's flow of two suites. With the growth of Family Practice visits, the health center receives approximately 3,700 patients seeking care in one month. The incumbent's responsibility is to make sure all rooms are well stocked, to assist the nurses with preparing patients for their visits, to assist in the group clinics, and to cover the health center's information windows. ? APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: 925-957-5240 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 35 To:Board of Supervisors From:William Walker, M.D., Health Services Date:September 20, 2016 Contra Costa County Subject:Increase position hours in the Health Services Department September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 179 CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, there will not be enough staff hours to meet the patient care needs in the West County Health Center. CHILDREN'S IMPACT STATEMENT: Not applicable. AGENDA ATTACHMENTS P300 No. 21953 HSD MINUTES ATTACHMENTS P300 #21953 signed September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 180 POSITION ADJUSTMENT REQUEST NO. 21953 DATE 8/23/2016 Department No./ Department Health Services/WestCountyHealthCenter Budget Unit No. 0540 Org No. 6384 Agency No. A18 Action Requested: Increase hours of one (1) permanent part-time Community Health Worker II (VKVB) position #9875 from 36/40 to 40/40 in the Health Services Department. Proposed Effective Date: 10/01/2016 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $6,971.33 Net County Cost $0.00 Total this FY $5,809.44 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% Hospital Enterprise Fund I Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Abigail O'Connor ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Enid Mendoza 9/14/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 9/14/2016 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 181 REQUEST FOR PROJECT POSITIONS Department Date 9/15/2016 No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 182 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 183 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 21954 to increase the hours of one Sterile Processing and Distribution Technician (1EWA) position #14611 (represented) at salary level and grade TA5 1015 ($3,162 - $3,843) from permanent intermittent to permanent full-time 40/40 in the Health Services Department. FISCAL IMPACT: Upon approval, this action has an annual cost of approximately $35,833, with $16,375 in pension costs. The cost will be funded by Hospital Enterprise Fund I. BACKGROUND: The Health Services Department is requesting to increase the hours of one Sterile Processing Distribution Technician position #14611 from permanent intermittent to permanent full-time 40/40. The West County Health Center is in need of the incumbent to work 40/40 hours due to the growth of the Family Practice and Specialty Clinics. West County Health Center is also providing dental services to the community, therefore, there is a need to help in sterilizing dental instruments, etc. West County Health Center is also supporting the School Based Dental Clinics instruments APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: 925-957-5240 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 36 To:Board of Supervisors From:William Walker, M.D., Health Services Date:September 20, 2016 Contra Costa County Subject:Increase position hours in the Health Services Department September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 184 BACKGROUND: (CONT'D) sterilization and has 93 Specialty Clinics per week (i.e. GYN, Minor, Plastic, Podiatry, Flex, Cysto, etc.) With this tremendous growth, the incumbent is needed to make sure that the equipment and instruments are properly sterilized to meet the State and JCAHO requirement. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, there will not be enough staff hours to meet the patient care needs in the West County Health Center. CHILDREN'S IMPACT STATEMENT: Not applicable. AGENDA ATTACHMENTS P300 No. 21954 HSD MINUTES ATTACHMENTS P300 #21954 signed September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 185 POSITION ADJUSTMENT REQUEST NO. 21954 DATE 8/23/2016 Department No./ Department Health Services/WestCountyHealthCenter Budget Unit No. 0540 Org No. 6384 Agency No. A18 Action Requested: Increase hours of one (1) Sterile Processing and Distribution Technician (1EWA) position #14611 from permanent intermittent to permanent full-time 40/40 in the Health Services Department. Proposed Effective Date: 10/1/2016 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $35,833.77 Net County Cost $0.00 Total this FY $29,861.47 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% Hospital Enterprise Fund I Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Abigail O'Connor ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Enid Mendoza 9/14/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 9/14/2016 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 186 REQUEST FOR PROJECT POSITIONS Department Date 9/15/2016 No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 187 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 188 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 21951 to add one (1) Administrative Services Assistant III (APTA) position at salary plan and grade level ZB5 – 1631 ($5,819 – $7,074) and cancel vacant Health Services Planner/Evaluator Level B Project (VAS1) position #14250 at salary plan and grade level Z22 – 1323 ($4,420 – $7,242) in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval, this action will result in approximate annual savings of $2,971 with estimated pension savings of $717 already included. (Mental Health Services Act) BACKGROUND: The Health Services Department is requesting to add a permanent full time Administrative Services Assistant III position and cancel vacant Health Services Planner/Evaluator Level B Project position #14250 for Behavioral Health Division’s Mental Health Services Act Program. Currently this position is responsible for the administration and operation of this data APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Melissa Carofanello - melissa.carofanello@hsd.cccounty.us - 925-957-5248 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 37 To:Board of Supervisors From:William Walker, M.D., Health Services Date:September 20, 2016 Contra Costa County Subject:Add one Administrative Services Assistant III position and cancel vacant Health Services Planner/Evaluator position #14250 in the Health Services Dept September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 189 BACKGROUND: (CONT'D) driven management system which includes: MHSA funded budget, personnel management, organizational development, staffing and capital outlays. The roles and responsibilities of this position are to gather and analyze data, recommend courses of actions for administrative decision-making, and participate in departmental meetings appropriate to subject matter expertise. The State of California has extended and expanded the funding for the Mental Health Services Act ensuring the funding stream for this position and justifying its conversion from a project position to a permanent position. Health Services has determined the more appropriate classification and categorization to perform the duties associated with the support and administration of the MHSA program activities would be better suited with the classification of Administrative Services Assistant III than that of a Health Services Planner/Evaluator Level B Project. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Health Services Department will not have the appropriate level of staffing in the program and data analysis for its Mental Health Services Act Program Administration. CHILDREN'S IMPACT STATEMENT: Not applicable. AGENDA ATTACHMENTS P300 No. 21951 HSD MINUTES ATTACHMENTS P300 #21951 signed September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 190 POSITION ADJUSTMENT REQUEST NO. 21951 DATE 8/24/2016 Department No./ Department HEALTH SERVICES Budget Unit No. 0467 Org No. 5721 Agency No. A18 Action Requested: Add one full-time Administrative Services Assistant III (APTA) position and cancel vacant Health Services Planner/Evaluator Level B Project (VAS1) position #14250 in the Health Services Department. Proposed Effective Date: 9/21/2016 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $0.00 Net County Cost $0.00 Total this FY $0.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Cost Savings Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Melissa Carofanello ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Enid Mendoza 9/13/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 9/13/2016 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 191 REQUEST FOR PROJECT POSITIONS Department Date 9/14/2016 No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 192 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 193 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 21952 to add one (1) full-time Account Clerk Supervisor (JDHD) position at salary level and grade K6X 1340 ($4,351 - $5,557) and cancel vacant Clerk - Specialist Level (JWXD) position #7136 in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval, this action has an annual cost of approximately $16,326, with $3,942 in estimated pension costs. The cost will be funded 100% by Hospital Enterprise Fund I. BACKGROUND: The Health Services Department is requesting to add one full-time Account Clerk Supervisor (JDHD) and cancel one vacant Clerk - Specialist Level position. The Patient Accounting Department currently has one Clerical Supervisor who supervises a unit consisting of 11 Account Clerks divided in two teams. One team focuses on billing claims, insurance follow ups, and payment posting while the other team deals heavily with customers addressing collection phone calls, over-the-counter payment receipting, complaints and inquiries, and providing income verification for Medical APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: 925-957-5240 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 38 To:Board of Supervisors From:William Walker, M.D., Health Services Date:September 20, 2016 Contra Costa County Subject:Add and cancel positions in the Health Services Department September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 194 BACKGROUND: (CONT'D) coverages. The Account Clerk Supervisor is needed to provide adequate supervision to the team. Supervision will be divided between the Account Clerk Supervisor and Clerical Supervisor based on the work assignment and area of expertise needed to successfully lead both teams. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, it will continue to cause a very stressful situation for the lone supervisor handling all 15 staff members with different job functions. No adequate support, training, and supervision can be provided to the rest of the team since all of the time spent is on the customer service functions. CHILDREN'S IMPACT STATEMENT: Not applicable. AGENDA ATTACHMENTS P300 No. 21952 HSD MINUTES ATTACHMENTS P300 #21952 signed September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 195 POSITION ADJUSTMENT REQUEST NO. 21952 DATE 8/23/2016 Department No./ Department Health Services/Patient Accounting Budget Unit No. 0540 Org No. 6569 Agency No. A18 Action Requested: Add one full-time (1) Account Clerk Supervisor (JDHD) position and cancel one (1) vacant Clerk - Specialist Level position #7136 in the Health Services Department. Proposed Effective Date: 9/21/2016 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $16,326.70 Net County Cost $0.00 Total this FY $13,605.58 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% Hospital Enterprise Fund I Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Abigail O'Connor ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Enid Mendoza 9/13/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 9/13/2016 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 196 REQUEST FOR PROJECT POSITIONS Department Date 9/14/2016 No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 197 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 198 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 21945 to add one (1) District Attorney Lieutenant of Inspectors (6KNB) (unrepresented) position at salary plan and grade B1Y 2019 ($8,442 - $10,518) and cancel one (1) District Attorney Senior Inspector (6KVA) (represented) position at salary plan and grade XJX 1970 ($7,232 - $10,012) in the District Attorney's office. FISCAL IMPACT: The cost of adding a Lieutenant position is primarily offset by savings from canceling a Sr. Inspector position. Additional costs of approximately $11,800, including benefits will be covered by District Attorney Asset Forfeiture funds. BACKGROUND: The District Attorney's office Investigative Unit currently has only two (2) Lieutenants and a Director of Forensic and Technical Services to manage 31 current internal staff; and the office is in the process of filling additional Sr. Inspector positions. In addition, APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Cherie Mathisen, (925) 957-2234 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Cherie Mathisen C. 39 To:Board of Supervisors From:Mark Peterson, District Attorney Date:September 20, 2016 Contra Costa County Subject:Add One (1) District Attorney Lieutenant of Inspectors to the District Attorney's Office September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 199 BACKGROUND: (CONT'D) one of the two current lieutenants primarily supervises staff from many different law enforcement agencies while coordinating a variety of ongoing county-wide law enforcement operations. The District Attorney's office span of control for our Lieutenants far exceeds the Industry Standard for a law enforcement unit which recommends seven (7) direct reports. Adding a Lieutenant will improve the supervision of the unit, and bring the span of control closer to the industry standard. CONSEQUENCE OF NEGATIVE ACTION: Currently the District Attorney's office span of control far exceeds the recommended industry standards for law enforcement; adding this position will improve the recommended seven (7) direct reports ratio. If this action is not approved the District Attorney's Office will be unable to make the indicated staffing changes that will bring them closer to the industry standards for law enforcement. CHILDREN'S IMPACT STATEMENT: No impact. AGENDA ATTACHMENTS P300 No. 21945 MINUTES ATTACHMENTS P300 #21945 signed September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 200 POSITION ADJUSTMENT REQUEST NO. 21945 DATE 9/20/2016 Department No./ Department District Attorney Budget Unit No. 0242 Org No. 2820 Agency No. 42 Action Requested: ADOPT Position Adjustment Resolution No. 21945 to cancel one (1) District Attorney Senior Inspector (6KVA) (represented) position at salary plan and grade XJX 1970 ($6,888 - $9,535) and add one (1) District Attorney Lieutenant of Inspectors (6KNB) (unrepresented) position at salary plan and grade B1Y 2019 ($8,040 - $10,017) in the District Attorney's office. Proposed Effective Date: 9/21/2016 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: Estimated total cost adjustment (salary / benefits / one time): Total annual cost $11,800.00 Net County Cost $0.00 Total this FY $8,850.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% Asset Forfeiture funds Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Mark A. Peterson ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Timothy M. Ewell 9/12/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 9/13/2016 Add one (1) District Attorney Lieutenant of Inspectors (6KNB) (unrepresented) position at salary plan and grade B1Y 2019 ($8,442 - $10,518) and cancel one (1) District Attorney Senior Inspector (6KVA) (represented) position at salary plan and grade XJX 1970 ($7,232 - $10,012) Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Amanda Monson 9/13/2016 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 9/14/2016 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Timothy M. Ewell Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 201 REQUEST FOR PROJECT POSITIONS Department Date 9/14/2016 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 202 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 203 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 21940 to add one (1) Animal Clinic Veterinarian-Exempt (BKS1) (unrepresented) position at salary plan and grade B85 1957 ($8,042-$9,775) in the Animal Services Department. FISCAL IMPACT: Upon approval, the cost of this action will be $166,180 for fiscal year 2016/17. This position will include an annual pension expense of $42,029. This position will be funded by 32% User Fees, 31% City Revenue, 37% County General Fund. The revenue to support this position will be continued in fiscal year 2017/18. BACKGROUND: A licensed Veterinarian is required in order to perform the services that the Animal Services Department carries out on a daily basis. The Animal Clinic Veterinarian-Exempt will manage all medical-related divisions within the department, including the oversight of all veterinary medical program and shelter staff. In conjunction with other shelter Veterinarians and staff, this position will monitor and ensure that shelter facilities are well-maintained and in continued sanitary condition by analyzing and monitoring APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Arturo Castillo (925) 335-8370 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Arturo Castillo C. 40 To:Board of Supervisors From:Beth Ward, Animal Services Director Date:September 20, 2016 Contra Costa County Subject:Add one Animal Clinic Veterinarian-Exempt position in the Animal Services Department September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 204 BACKGROUND: (CONT'D) population disease control. The incumbent will ensure that staff is appropriately assisting Veterinarians in providing medical, surgical and postoperative services to animals; will coordinate euthanasia processes and certification training for staff; and will perform additional tasks that are integral to maintaining operations within the Shelter. CONSEQUENCE OF NEGATIVE ACTION: If not approved, health care services cannot be performed, leaving the Department as a whole unable to operate. In turn, sheltered animals' health conditions will suffer along with endangering the members of the public. CHILDREN'S IMPACT STATEMENT: No impact. AGENDA ATTACHMENTS P300 No. 21940 ASD MINUTES ATTACHMENTS P300 #21940 signed September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 205 POSITION ADJUSTMENT REQUEST NO. 21940 DATE 9/8/2016 Department No./ Department Animal Services Budget Unit No. 0366 Org No. 3340 Agency No. 36 Action Requested: Add one Animal Clinic Veterinarian-Exempt (BSK1) (unrepresented) position. (32% User Fees, 31% City Revenues, 37% County) Proposed Effective Date: 10/1/2016 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $199,416.00 Net County Cost $73,784.00 Total this FY $166,180.00 N.C.C. this FY $61,487.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 32% User Fees, 31% City Revenues, 37% County General Fund Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Arturo Castillo ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Kevin J. Corrigan 9/8/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 9/8/2016 Add one (1) Animal Clinic Veterinarian-Exempt (BKS1) (unrepresented) position at salary plan and grade B85 1957 ($8,042- $9,775). Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Lauren Ludwig 9/8/2016 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 9/15/2016 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 206 REQUEST FOR PROJECT POSITIONS Department Date 9/15/2016 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 207 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 208 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a License Agreement with 525 Green Street, LLC, for the use of ten (10) parking spaces located at 525 Green Street, Martinez, by the County’s Public Defender. The term of the license is for two years, beginning July 1, 2016 through June 30, 2018, with three one-year renewal options. The annual rental payment is $8,400. (WLP118) FISCAL IMPACT: 100% General Fund BACKGROUND: The Public Defender uses this facility as parking space for the Alternate Defender’s Office. The Public Defender wants to execute a two-year term with three one-year renewal options. This will allow the Public Defender to accommodate the Alternate Defender’s Office employees. This property was originally leased from The Barlettani Family Trust under a license agreement dated September 8, 2006. The property was recently sold to 525 Green Street, LLC. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Veronica Whitfield, (925) 313-2130 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 41 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:September 20, 2016 Contra Costa County Subject:License Agreement to Lease Public Defender Parking Spaces - 525 Green Street, Martinez September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 209 CONSEQUENCE OF NEGATIVE ACTION: If this License is not approved, the Public Defender’s - Alternate Defender’s Office will incur additional expenses in finding a new location. ATTACHMENTS License Agreement - 525 Green St., Martinez September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 210 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 211 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 212 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 213 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 214 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 215 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to terminate a lease dated February 1, 2016, between the County and Ron Scheile for real property located at 1352 Fitzuren Road, Antioch. AUTHORIZE County Counsel to pursue legal action to regain possession of the property. FISCAL IMPACT: Flood Control Drainage Area 55, Fund 7579 will no longer receive rent under the lease in the amount of $700 per month. BACKGROUND: The County and Ron Scheile (Tenant) entered into a lease in June 2010, under which Tenant leased from the County approximately 25,000 square feet of land to operate a vehicle storage business. In February 2016, the County and the Tenant entered into the current lease. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Julin Perez-Berntsen, (925) 313-2010 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 42 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:September 20, 2016 Contra Costa County Subject:Termination of Lease - 1352 Fitzuren Road, Antioch September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 216 BACKGROUND: (CONT'D) In August 2016, the County was contacted by a Code Enforcement Officer from the City of Antioch. The officer indicated that the City had received one or more complaints about people living in recreational vehicles that are parked on the property. The lease does not allow the property to be used for this purpose. In addition, the lease does not allow the Tenant to assign or sublease the property. On August 18, 2016, the County received a notice of violations from the City. Under the terms of the lease, the County may terminate the lease by giving a 30-day notice to the Tenant. Staff recommends terminating the lease. In addition, staff recommends that County Counsel be given authority to pursue legal action in the event that the Tenant, and anyone else claiming an interest in the property, fails to surrender possession of the property by the end of the 30-day period. CONSEQUENCE OF NEGATIVE ACTION: Failure to terminate the lease and regain possession of the property could result in continued use of recreational vehicles as residences. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 217 RECOMMENDATION(S): APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute an agreement with the City of Pittsburg to pay the County an amount not to exceed $100,000 for the purpose of administering the City's Housing Rehabilitation Loan Program, for the period July 1, 2016 through June 30, 2017. FISCAL IMPACT: No fiscal impact to the General Fund. All funds are provided by the City of Pittsburg. BACKGROUND: The County Department of Conservation and Development administers a housing rehabilitation loan program through its Neighborhood Preservation Program (NPP). NPP offers low-interest loans to low-income households who own and occupy their home. The loan recipients qualify for loan assistance under County guidelines and U.S. Department of Housing and Urban Development (HUD) regulations. The City of Pittsburg APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Kara Douglas 674-7880 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 43 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:September 20, 2016 Contra Costa County Subject:Agreement between Contra Costa County and the City of Pittsburg for the Housing Rehabilitation Loan Program September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 218 BACKGROUND: (CONT'D) wishes to enter into an agreement with the County to enable the County NPP to administer the City's Housing Rehabilitation Loan Program. The program offers loans to homeowners who cannot obtain conventional financing. Funds are used to eliminate conditions that are detrimental to health and safety, and for repairs such as roofing, electrical, plumbing, mechanical, termite repairs, lead-based paint mitigation, disability access improvements, interior and exterior painting, and other necessary deferred maintenance repairs. The program promotes the stabilization and enhancement of older neighborhoods to encourage a sense of pride in the neighborhood. The City of Pittsburg has Community Development Block Grant (CDBG) funds from HUD, and has approved and authorized the expenditure of $100,000 for this program. In order for the County to administer the program, the City of Pittsburg and the County need to enter into the attached CDBG Housing Rehabilitation Loan Program Administration Agreement. The City of Pittsburg will pay the County a minimum of $750 for each reviewed applicant, up to 20 percent of the total loan, as compensation for the services provided by the County to the City. CONSEQUENCE OF NEGATIVE ACTION: If the Board of Supervisors does not approve the contract, the program will be delayed or canceled and the County will not receive the administrative fees that are earned through implementation of this program. CHILDREN'S IMPACT STATEMENT: N/A ATTACHMENTS CDBG Housing Rehabiliation Loan Program Administrative Agreement - FY2016-17 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 219 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 220 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 221 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 222 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 223 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 224 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 225 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 226 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 227 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 228 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 229 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 230 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Defender, or designee, to apply for and accept a grant renewal in the amount of $50,000 from the Van Loben Sels/RembeRock Foundation for the Community Lawyering Youth Project, for the period October 1, 2016 through September 30, 2017. FISCAL IMPACT: This grant will provide $50,000 salary reimbursement for twelve (12) month continuation of a Youth Advocacy program for Juvenile Clients of the Public Defender. No direct match is required for the grant; however office space and supplies are provided by the County, as in-kind contributions to the program. There is no increase to Net County Cost. BACKGROUND: The Office of the Public Defender received funding from this private foundation in the last two Fiscal Years, and based on the success of the Youth Advocacy program for Juvenile Clients, additional funding is available for renewal of the grant for an additional year. The Service Plan for the Youth Advocate includes, the following services: APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Richard Loomis, 925-335-8093 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 44 To:Board of Supervisors From:Robin Lipetzky, Public Defender Date:September 20, 2016 Contra Costa County Subject:Grant renewal from the van Loben Sels/RembeRock Foundation September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 231 BACKGROUND: (CONT'D) Pre-adjudication/pre-probation client service needs assessment, Disposition (sentencing) support in devising a probation plan, Post-disposition (out of custody) support to assure provision of support services, Post-disposition (in custody) support to develop reentry plans, Post-probation follow up with former clients who have completed probation. CONSEQUENCE OF NEGATIVE ACTION: The Office of the Public Defender would not be able to effectively address client support needs of its Juvenile clients. CHILDREN'S IMPACT STATEMENT: The Youth Advocacy Grant is designed to provide support services to mitigate barriers in employment and education that youthful offenders face in community reintegration, following a juvenile delinquency placement or commitment. Support services may include housing, employment and education advocacy. The ultimate measure of success of this program is a decrease in probation violations and an increase in successful probation terminations. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 232 RECOMMENDATION(S): 1. Pursuant to Administrative Bulletin No. 117.7 (Gifts and Bequests to the County), APPROVE and AUTHORIZE the Health Services Director, or designee, to accept donations from the following individuals, organizations, or agencies up to the amounts stated for the County’s first annual Survivors’ Reunion Luncheon: a. $1,500 Physio-Control, Inc. b. $500 California Shock Trauma Air Rescue (CALSTAR) c. $500 Life-Assist Inc. d. $500 ReddiNet/Hospital Association of Southern California e. $1,500 Pro-Transport1, LLC f. $1,500 Brian Hartley on behalf of BoundTree Medical g. $5,000 Falck Northern California Corp., DBA Verihealth h. $750 Intermedix Corporation/Advanced Data Processing i. $500 Royal Ambulance Inc. j. $500 San Francisco Police Credit Union k. $2,500 Kaiser Foundation l. $500 IAFF Local 1230 m. $500 REACH Air Medical Services n. $500 Firefighter’s First Credit Union o. $500 Pacific Biomedical Inc./Austin Pacific Medical, Inc. p. $1,500 Philips Corporation APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Patricia Frost, 646-4690 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Tasha Scott, M Wilhelm, Leticia Andreas C. 45 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 20, 2016 Contra Costa County Subject:Accept donations to Contra Costa EMS Survivors’ Reunion luncheon September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 233 2. Pursuant to Administrative Bulletin No. 114 (County and Non-County Sponsored Events and Activities): September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 234 RECOMMENDATION(S): (CONT'D) a. APPROVE the Health Services Department Emergency Medical Services Division (EMS) to host the County’s first annual Survivors’ Reunion Luncheon on November 9, 2016, which will require EMS agency staff time and county resources in an amount not to exceed $2,500; and b. APPROVE and AUTHORIZE the expenditure the donated funds listed above, in an amount not to exceed $15,000, including costs for food, commemorative plaques, personalized medallions, facility rental, and other reasonable expenses related to hosting the 2016 Survivors’ Reunion luncheon. Unspent donations as specified above, will be restricted to the following years’ annual Survivor Reunion luncheon, or to EMS Week recognition activities. FISCAL IMPACT: The event expenses will be funded by donations and staff time is budgeted in EMS for coordinating community outreach, awareness and support. There is no impact to the County General Fund. BACKGROUND: The Contra Costa County’s Survivors’ Reunion luncheon will reunite individuals who experienced near-fatal life events within the past year with the County’s 9-1-1 dispatchers, first responders (police, fire, EMTs, paramedics and dispatchers), medical professionals (physicians, physicians assistants, nurse practitioners and nurses) and the community bystanders who contributed to saving each of their respective lives. During the luncheon, survivors will be reunited with their rescuers for the first time. This event will recognize the County’s emergency medical services system, 9-1-1 dispatchers, and first responders who go above and beyond each day to save and improve the lives of others. CONSEQUENCE OF NEGATIVE ACTION: By not approving the collection of sponsorship/funding for this event, EMS System responders and those whose lives were saved by the provider’s heroic efforts would not be recognized. Community awareness of outstanding efforts of EMS system service would not be recognized by our community leaders and key stakeholders. CHILDREN'S IMPACT STATEMENT: Not applicable. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 235 RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director or his designee, the Behavioral Health Director, to, 1) Request the annual release and return of all MHSA funds in the County’s CalHFA MHSA account that may include unencumbered MHSA Housing Funds, MHSA residual receipt loan payments, and accrued interest. 2) Request the release and return of the current balance of MHSA Housing Loan Program funds on deposit with CalHFA as of May 31, 2016, and 3) Execute and submit to the State of California Department of Healthcare Services the necessary certifications and assurances necessary to release the funds. FISCAL IMPACT: County will receive the remaining unencumbered balance of $1,722,486.54 to be used for eligible housing activities. Additionally, it is anticipated that the County will receive up to $12,000 per year in residual receipts and accrued interest. No negative fiscal impact to the County. BACKGROUND: On June 9, 2016, the Department of Health Care Services published an information notice (MHSUDS INFORMATION NOTICE NO.: 16-025) to inform counties of upcoming changes to APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Lavonna Martin, 313-7704 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Tasha Scott, M Wilhelm, Lavonna Martin C. 46 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 20, 2016 Contra Costa County Subject:Authorization to request the release and return of unencumbered MHSA Housing Loan Program Funds to Contra Costa County September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 236 BACKGROUND: (CONT'D) the Mental Health Services Act (MHSA) Housing Program and additional action required of the counties that have participated in the MHSA Housing Loan Program administered by CalHFA that terminated May 30, 2016 as a result of the expiration of the interagency agreement between the Department of Health Care Services and the California Housing Finance Agency (CalHFA). Communities must choose to either participate in the new SNHP being offered by CalHFA or have any remaining, unencumbered balances in the MHSA Housing Loan Program returned for local use, including any residual receipts received under the original program. The County will administer any released and returned MHSA Funds in compliance with the requirements of the Mental Health Services Act. See attached staff report and forms required be returned to the State of California Department of Healthcare Services. ATTACHMENTS Forms Staff Report September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 237 Staff Report on CalHFA MHSA Housing Loan Program Conversion August 16, 2016 Background: The MHSA Housing Loan Program sunset May 30, 2016 as a result of the expiration of the interagency agreement between the Dept. of Health Care Services and the California Housing Finance Agency (CalHFA). A new, voluntary program, Local Government Special Needs Housing Program (SNHP) is being offered by CalHFA to local governments who would like to continue to use CalHFA services. The SNHP will use MHSA funds with other local funds to finance future development of permanent supportive rental housing for persons with serious mental illness (and their families) who are homeless or at risk of homelessness. Communities that choose not to participate in the new SNHP will have any remaining, unencumbered balances in the MHSA Housing Loan Program returned for local use. Counties must decide whether they want to participate in the new SNHP or have unencumbered funds remaining in the MHSA Housing Loan program returned by September 30, 2016. Decision points: 1) Should Contra Costa County participate in the new CalHFA Special Needs Housing Program or have current unencumbered balance of funds returned to the County? 2) Should residual receipt loan payments received under the MHSA Housing Loan program be rolled into the new CalHFA SNHP? Projects currently funded: September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 238 Current unencumbered balance (capital, operating reserve, discretionary): $1,722,486.54 Estimated annual residual receipt payments (based on 2014 data): $8,000-$12,500/yr Lillie Mae Jones $500 to $2,000/year for first 15 years Robin Lane $2,000 to $2,500/year for first 15 years Third Avenue Apts $5,500 to $8,000/year for first 15 years Detail of Special Needs Housing Program: Please see attach term sheet for greater detail Comparison Summary: SNHP Local (Behavioral Health) Eligible activities: Construction, acquisition, rehabilitation; and capitalized operating subsidies Rental assistance or capitalized operating subsidies; security deposits, utility deposits, or other move-in cost assistance; utility payments; moving cost assistance; and capital funding to build or rehabilitate housing for homeless, mentally ill persons or mentally ill persons who are at risk of being homeless Capacity: CalHFA has the expertise to understand complex affordable housing finance proposals and underwriting nuances that affect the viability and long term affordability of MHSA regulated units. BH does not have the housing finance expertise in house and would need to contract/partner to deliver supportive capital development projects. However, if using for other housing activities – current staff capacity may be sufficient. Cost/fees to the County: One-time 3% program participation fee for existing projects @ ~$51,000. 5% program participation fee: $400-$600/yr (if no new funds are deposited) >$50,000/yr. We will need to partner with an agency or consultant w/ housing finance expertise in order to administer this program at the local level should we decide to target any funds toward development of housing. Limitations: None: Counties may opt-in and opt out at any time. Any funds received back from the MHSA Housing Loan Program must be spent within 3yrs, unless moved into the Housing and capital facilities allocation (once a project has been identified) that will allow for a 10 year spend down. Opportunities To allocate future MHSA dollars (and other funds) to the SNHP for CalHFA to administer for capital development projects. Demand for additional rental subsidies is high, as well as utility assistance and security deposits. Timeline Participant agreements, release of unused program funds, and allocation of future residual loan payments due by Sept. 30, 2016 with Board of Supervisor’s Approval. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 239 Staff Analysis: Participation in the new SNHP would offer Contra Costa the ability to leverage the expertise of CalHFA to administer capital development funds for the creation of new MHSA housing units in our community. At a relatively low fee, the new program could offer the County the housing finance expertise that is currently not available in-house. Contra Costa recently had a MHSA Housing Loan funded program return their award of funds citing that other funds had been secured and “MHSA units would make the building unnecessarily complicated from a management perspective.” With the amount of unencumbered funds currently remaining at $1.7M, it may be attractive for another developer to apply for the funds to complete their project. New construction projects can take 2-7 years before it’s ready to occupancy and any funds transferred to the new program would be limited to construction, rehabilitation, acquisition, and operating reserves. Bringing the funding back into the community offers expanded opportunity to utilize the funds for housing assistance including, short-term master-leasing and tenant-based subsidies that are not currently available through the new CalHFA SNHP and may be desirable as it adds flexibility in how housing dollars can be spent. However, the 3-yr time limit on utilization of funds returned to the County may pose a challenge if only looking to utilize released funds for rental subsidies – particularly with the tight housing market. The County may need to look at diversifying how funds could be used in order to minimize risk of funds being recaptured. However, if there is a project that is pending or on the horizon that could use the $1.7M, or portion thereof, as a one-time cost for acquisition, rehabilitation, or construction – including capitalized operating reserve, then it may be advantageous to bring it back into the county as it would allow funds to be expended within the required timeframe. If the County were to consider new capital development projects, the administration of capital funds and operating reserves take special expertise that is currently not available within the Behavioral Health department. In order to effectively administer such activities, Behavioral Health would need to partner with consultants or other County departments that have expertise in housing finance. This comes with a cost that is not yet known but most likely will be greater than the County participation fees required of the new SNHP offered. County DCD does not have the expertise or current capacity to support the administration of capital operating reserves. If DCD were to provide this service for Behavioral Health, they would need to add county staff which could be cost prohibitive and partnering with CalHFA would be advantageous. It is important to note that any County may choose to participate in the new SNHP at any time. Other information: See attached Information notices from DHCS regarding use of dollars if returned locally. Key informants: Debra Starbuck, Lead MHSA/SNHP Housing Finance Officer, CalHFA Kara Douglas, Affordable Housing Director, Contra Costa Department of Conservation and Development Donna Ures, California Department of Health Care Services Warren Hayes, MHSA Program Manager, Contra Costa Behavioral Health Recommendation to BH Administration: Upon conferring with the Behavioral Health Director, Deputy Director, and MHSA Program Manager, there are currently a number of possible housing projects and activities that would be eligible and could benefit from the return of MHSA Housing Program funds held by CalHFA funds to Contra Costa without compromising the three year time limitation on use. Therefore, it is recommended to: • Request return of the $1,722,486.54 held by CalHFA to the County to be used for eligible housing activities • Additionally, return any future residual payments for projects that were funded under the original MHSA Housing Program (CalHFA) to the County. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 240 The California Housing Finance Agency (“CalHFA”), on behalf of jurisdictions throughout California, operates the Local Government Special Needs Housing Program (“SNHP”). The SNHP allows local governments (“LG”) to use Mental Health Services Act (MHSA) funds with other local funds (collectively “SNHP Funds”), to provide financing for the development of permanent supportive rental housing (“Project”) that includes units restricted for occupancy by individuals with serious mental illness (and their families) who are homeless or at risk of homelessness (“MHSA Clients”). To participate, an LG must enter into a SNHP Participation Agreement with CalHFA. • A participating LG assigns funds to CalHFA in advance of approving financing for Projects in its jurisdiction. • Eligible Projects are Rental Housing (5 or more units) or Shared Housing (1-4 units) for MHSA clients who rent lockable bedrooms within a single family home, duplex, tri-plex or four-plex. Projects must reserve a minimum of 5 units (or bedrooms in shared housing) for referred MHSA Clients (each a “SNHP Regulated Unit”) and the minimum SNHP Loan amount per Project is $500,000. NOTE: Master Leasing is not a permitted use of funds. • The LG may offer a capitalized operating subsidy reserve (“COSR”) to subsidize operating costs for the SNHP Regulated Units – or to supplement an existing MHSA Housing Loan Program COSR serviced by CalHFA. COSR’s must last a minimum of 17 full years unless waived by the LG. The LG may require the developer to fund the shortfall, or entire COSR amount if other subsidies aren’t available to the MHSA clients and the proposed rents aren’t deemed affordable for the MHSA clients. • MHSA Clients in SNHP funded one bedroom units assisted with COSR must pay a minimum rent that is the higher of 30% of SSI/SSP or 30% of their household income (less utilities unless included in the rent). Larger units would pay rents that are the higher of an additional $100/month rent per additional bedroom, or 30% of household income (less utilities unless included in the rent). • MHSA rents may not exceed 30% of HUD published 30% AMI levels (adjusted by family size). NOTE: There are no income limits imposed by the SNHP Regulatory Agreement. Any income restrictions, or occupancy restrictions overlaying the SNHP Regulated Units must be approved by the LG (per SNHP Financing Application Attachment B-1 signed by the Developer/Borrower and LG). • Developer/Borrower is required to continually seek future commitments of rental or operating subsidies for the SNHP Regulated Units (e.g., project based Section 8) for the life of the SNHP Loan. • The LG and Developer jointly submit an application to CalHFA for analysis of the financial viability of a proposal. CalHFA’s role is to recommend maximum loans and COSR funding levels so Projects aren’t over subsidized; provide evidence of Loan/COSR approvals to LG and Borrower; Issue a Commitment Letter following receipt of tax credits (if applicable); close and fund the SNHP Loan and COSR; monitor the Project during construction through occupancy; and service the SNHP Loan and administer the COSR for as long as COSR funds are available. CCoouunnttyy PPaarrttiicciippaattiioonn FFeeeess ((non-refundable and payable upon receipt of LG funds assigned to CalHFA) • 3% Program Participation Fee: for all unencumbered MHSA funds that the LG authorizes be transferred from the MHSA Housing Loan Program to the SNHP before September 30, 2016. • 5% Program Participation Fee: for any new LG funds transferred to CalHFA for use in the SNHP (including future MHSA Residual Receipt Loan payments received by CalHFA and authorized by LG to be transferred to the SNHP). September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 241 FFeeeess PPaaiidd BByy DDeevveellooppeerr//BBoorrrroowweerr:: • 1% Local Government Ap Fee: LG may recoup a portion of the Participation Fee by charging Developers a 1% Local Government Ap Fee. This Fee is collected by CalHFA at SNHP Loan closing and deposited into the LG’s SNHP Account at CalHFA. • $2,500 CalHFA Application Fee: A non-refundable fee paid by the Developer at time of submittal of a SNHP Loan Application to CalHFA . This Fee is applied towards the 1% CalHFA Underwriting Fee. • 1% CalHFA Underwriting Fee: This Fee is based on the total sum of SNHP Funds provided by LG to a Project. Full payment is due at SNHP Loan closing. SSNNHHPP RReeccoommmmeennddeedd FFuunnddiinngg AAmmoouunnttss && TTeerrmmss SNHP Capital Development Loan & Required Reserves Capitalized Operating Subsidy Reserve (COSR) • Recommended 2016 SNHP Loan Limits - $140,000 per SNHP Regulated Unit (increasing by up to 4%/year) • Eligible Use: construction and/or permanent financing (no predevelopment loans) • Interest Rate: 3% simple interest loan; residual receipts payments required be paid from 50% of surplus cash flow • Loan Term: 20 to 57 years • Capitalized Operating Expense Reserve: 25% of the first year’s approved operating and reserve budget • Required Replacement Reserve: New Construction: $500 per unit/annually for all units in a Project, increasing by 5% every five years. Capitalized and annual deposits to RR’s for rehab projects will be determined by the results of a Physical Needs Assessment and/or Building Inspection Reports and a Replacement Reserve Needs Analysis. • MHSA Client Rent & Utility Assistance Reserve: reserve that Developer must fund by completion of a Project when required by LG. Reserve should equal 3 years minimum projected rental income for the SNHP units (assuming rents at 30% of SSI/SSP). Reserve may be held by Borrower as a revolving fund to cover rent and utility payments for MHSA residents waiting for SSI/SSP approval. • CalHFA Annual Servicing Fee: $2,500 for Shared Housing Projects with 1-4 units; $7,500 for five or more SNHP regulated units in a Rental Housing Development. For Projects with SNHP Loans: • Recommended 2016 COSR Limit - $140,000 per assisted unit (increasing by up to 4% a year). • COSR Amount and Term: Each COSR is sized to pay a pro-rata share of the Project’s operating expenses and sized to last a minimum of 17 years assuming a 10% vacancy rate* of the SNHP units; 1% SNHP rental income inflation rate; and a 3.5% operating budget inflation rate. (*a 30% vacancy rate is assumed for Transitional Aged Youth regulated units). • Funded: COSR’s are capitalized at SNHP Loan closing and serviced by CalHFA. • Disbursements: COSR funds are disbursed beginning at Certificate of Occupancy, and reconciled annually prior to future COSR advancements. • CalHFA Annual COSR Servicing Fee: $5,000 For Projects with MHSA Housing Program Loans: • A deposit of any amount may be added to an existing MHSA Housing Program funded Project with an existing COSR Agreement. For Projects with tax credits, annual COSR Servicing Fees of $5,000 will not be billed to the Project until such time as the Project refinances at the end of the initial tax credit compliance period. LLooccaall GGoovveerrnnmmeenntt AApppplliiccaattiioonn && AApppprroovvaall PPrroocceessss • LG solicits/selects proposals for the construction or acquisition and renovation of rental units using MHSA and local funds transferred to CalHFA for use under the SNHP. • For each SNHP Project, LG determines or approves: 1) the number and size units (by bdrm count) of the SNHP Regulated Units; 2) age related occupancy restrictions (for Transition Age Youth, Family, or Senior MHSA eligible clients and their families); 3) any permitted MHSA client sub-class preferences (i.e. veterans, September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 242 chronically homeless); 4) any other Lender or subsidy required occupancy restrictions that overlay the SNHP regulated units that are more restrictive than required by the SNHP; 5)the maximum SNHP Loan; and 6) the required COSR term (if any) and who is responsible for funding the COSR. • LG commits to provide supportive services that meet the needs of the MHSA Clients for the term of the SNHP Loan and develops a Supportive Service Plan (“SSP”) that addresses the Project’s MHSA client needs. A draft SSP is required as part of the CalHFA SNHP Application, and a final SSP is required prior to the SNHP Loan closing and will be an attachment to the SNHP Regulatory Agreement. • LG negotiates a Memorandum of Understanding between the LG, Borrower, property manager, and primary service provider and provides a copy to CalHFA prior to occupancy of the SNHP regulated units. • LG ensures adequate funds have been assigned to CalHFA to finance all proposed SNHP Projects and COSR’s before allowing a Developer to submit a SNHP Financing Application to CalHFA. • LG is responsible for reporting the use of MHSA funds as required by State DHCS or other state agency. • To the greatest extent feasible, LG shall utilize the local coordinated entry system to screen for eligible residents. CCaallHHFFAA AApppplliiccaattiioonn PPrroocceessss • LG and Developer/Borrower jointly submit a CalHFA SNHP Financing Application with the required $2,500 Application Fee (paid by the Developer); the signed Local Government Certification (Attachment A); the Draft Supportive Service Plan (Attachment A-1); the signed Developer/Borrower Certification (Attachment B); and the signed and approved SNHP Regulated Unit Occupancy Restrictions (Attachment B-1). • When the LG indicates a Project should have a COSR, CalHFA analyzes and recommends the COSR amount needed to carry a Project through the first 17 years of operations. The Borrower is responsible for funding the difference between the LG COSR commitment and CalHFA’s recommended minimum funding level. COSR funds are held and administered by CalHFA per a SNHP COSR Agreement. • Application Submittal Instructions and the SNHP Financing Application (Universal Application), Attachments, and required submittal checklist are available on CalHFA’s SNHP website on the “Developer Application” tab. • The SNHP Loan closing checklists, boilerplate non-negotiable SNHP loan docs, and COSR Agreement will also be posted on the CalHFA website on the “Boilerplate Documents” tab. • The SNHP Regulatory Agreement and Deed of Trust will be recorded in lien priority based on the SNHP Loan size in relation to other residual receipt loans, unless otherwise approved by the LG. CCaallHHFFAA CCoonnttaacctt IInnffoorrmmaattiioonn:: Debra L. Starbuck, Lead SNHP Housing Finance Officer, (530) 878-8075; dstarbuck@calhfa.ca.gov RReeffeerr ttoo WWeebbssiittee ffoorr mmoorree IInnffoorrmmaattiioonn:: http://www.calhfa.ca.gov/multifamily/snhp/index.htm NOTE: This term sheet is subject to change. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 243 State of California—Health and Human Services Agency Department of Health Care Services JENNIFER KENT EDMUND G. BROWN JR. DIRECTOR GOVERNOR DATE: June 9, 2016 MHSUDS INFORMATION NOTICE NO.: 16-025 TO: COUNTY BEHAVIORAL HEALTH DIRECTORS COUNTY DRUG & ALCOHOL ADMINISTRATORS COUNTY BEHAVIORAL HEALTH DIRECTORS ASSOCIATION OF CALIFORNIA CALIFORNIA COUNCIL OF COMMUNITY BEHAVIORAL HEALTH AGENCIES COALITION OF ALCOHOL AND DRUG ASSOCIATIONS CALIFORNIA ASSOCIATION OF ALCOHOL & DRUG PROGRAM EXECUTIVES, INC. CALIFORNIA ALLIANCE OF CHILD AND FAMILY SERVICES SUBJECT: MENTAL HEALTH SERVICES ACT: END OF PROGRAM-RELEASE OF UNENCUMBERED FUNDS DEDICATED TO THE MENTAL HEALTH SERVICES ACT HOUSING PROGRAM The purpose of this Information Notice is to inform counties of upcoming changes to the Mental Health Services Act (MHSA) Housing Program and additional action required of the counties. DHCS and the California Housing Finance Agency (CalHFA) jointly administer the MHSA Housing Program through an interagency agreement that expired on May 30, 2016. After this date, no further MHSA Loans or Capitalized Operating Subsidy Reserves (COSRs) will be approved by CalHFA under the MHSA Housing Program. The Local Government Special Needs Housing Program (SNHP) will replace the existing MHSA Housing Program. This Information Notice applies to any county that 1) has unencumbered MHSA Housing Program funds on deposit with CalHFA and/or 2) has existing MHSA Housing Program loans or COSRs. NOTE: MHSA funds are considered encumbered once CalHFA senior staff approve funds for a loan or COSR. Because the MHSA Housing Program is expiring, CalHFA must release any remaining MHSA funds to counties by November 30, 2016. The forms that a county must complete depend on whether the county has 1) an existing MHSA Housing Program development and/or 2) unencumbered funds. Mental Health & Substance Use Disorder Services 1501 Capitol Avenue, MS 4000, P.O. Box 997413 Sacramento, CA 95899-7413 Phone: (916) 440-7800 Fax: (916) 319-8219 Internet Address: www.dhcs.ca.gov September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 244 Counties that have financed a MHSA Housing Project If a county has financed a MHSA Housing Project (see Attachment D, column 4) the county must complete the Ongoing Annual MHSA Fund Release Authorization for Future Unencumbered Funds (Attachment A). Attachment A is necessary because it advises CalHFA how to handle future funds that may be received by CalHFA on behalf of the county. These funds may include deposits of disencumbered MHSA Housing funds (i.e., COSR funds that are no longer required by a Project, or funds approved for a loan that is never funded), MHSA residual receipt loan payments, and accrued interest. Funds will be released annually by CalHFA by May 1st of each calendar year starting in 2017. County options for unencumbered or disencumbered funds are to release and return all funds to the City/County, or to release and assign all funds to the CalHFA administered SNHP for use in financing the development of permanent supportive housing and to provide capitalized operating subsidies (if applicable) for projects housing MHSA eligible tenants. If a county elects to authorize the continual assignment of future available MHSA funds to the SNHP, CalHFA will report the amount of funds assigned to the county on an annual basis. If a county also has unencumbered funds on deposit with CalHFA as of May 31, 2016, (see Attachment D, column 3), the county must complete the MHSA Housing Loan Program Fund Release Authorization for Existing Unencumbered Funds form (Attachment B). The county has three options for the use of the unencumbered funds: (1) Request CalHFA release and transfer a percentage of funds to specified MHSA Project COSRs administered by CalHFA. Counties choosing this option must complete the MHSA Fund Release and Transfer Authorization form (Attachment C); and/or (2) Request CalHFA release and return all or a specified amount of funds to the City/County; and/or (3) Release and assign the balance of funds to CalHFA’s new Local Government SNHP for use in financing the development of permanent supportive housing and to provide capitalized operating subsidies (if applicable) for projects housing MHSA eligible residents. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 245 Counties that have not financed a MHSA Housing Project as of May 31, 2016 If a county has not financed a MHSA Housing Project and has unencumbered funds on deposit with CalHFA as of May 31, 2016, (see Attachment D, column 3), the county must complete the MHSA Housing Loan Program Fund Release Authorization for Existing Unencumbered Funds form (Attachment B). Instructions for Submission Forms must be signed by the mental health director and approved by the Board of Supervisors. Completed forms with evidence of Board of Supervisors approval must be sent to the address below: California Department of Health Care Services Mental Health Services Division MHSA Program and Fiscal Oversight Section 1500 Capitol Avenue, MS 2704 Sacramento, CA 95899-7413 Deadline for submitting forms is September 30, 2016. Upon receipt, the Department will sign and forward the completed forms to CalHFA. CalHFA will process the forms and, if applicable, release to the requesting county the requested unencumbered funds by check, including accrued interest. For questions about MHSA fund balances, please contact Jennifer Beardwood with CalHFA at jbeardwood@calhfa.ca.gov or (916) 326-8805. Use of Funds: Counties must spend released Mental Health Services Funds monies to provide “housing assistance” to the target populations identified in Welfare and Institutions Code (W&I) Section 5600.3 (W&I Section 5892.5 (a)(1)). Housing assistance means rental assistance or capitalized operating subsidies; security deposits, utility deposits, or other move-in cost assistance; utility payments; moving cost assistance; and capital funding to build or rehabilitate housing for persons who are seriously mentally ill and homeless or at risk of homelessness (W&I Section 5892.5 (a)(2)). September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 246 Administration of Funds: A County’s administration of released Mental Health Service Funds is subject to the requirements of the MHSA (W&I Section 5892.5 (b)) including, but not limited to, the following: • The County must follow the stakeholder process identified in W&I Section 5848 when determining the use of those funds; • The County must include the use of those funds in the County’s Three-Year Program and Expenditure Plan or Annual Update, per W&I Section 5847; • The County must account for the expenditure of those funds in the County’s Annual Revenue and Expenditure Report (W&I Section 5899). Reporting will begin in the fiscal year when the MHSA Housing Program funds were released to the County by CalHFA; and • The County must expend those funds within three years or the funds will be subject to reversion (W&I Section 5892 (h)). If you have any questions, please contact Donna Ures at donna.ures@dhcs.ca.gov or (916) 324-0401. Sincerely, Original signed by Brenda Grealish for Karen Baylor, Ph.D., LMFT, Deputy Director Mental Health & Substance Use Disorder Services Attachments Attachment A: Ongoing Annual MHSA Fund Release Authorization for Future Unencumbered Funds Attachment B: Fund Release Authorization for Existing Unencumbered Funds Attachment C: Fund Release and Transfer Authorization Attachment D: MHSA Housing Program Fund Balance September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 247 RECOMMENDATION(S): Approve and authorize the Health Services Director or his designee, to execute, on behalf of the County, Grant Award CA 0191L9T051508 (County #28-737-7) from U.S. Department of Housing and Urban Development Homeless (HUD) Assistance funds payable to the County in an amount not to exceed $581,873, for the County’s Project Coming Home (PCH) –Addressing Addiction to Alcohol (AAA) Program, for the period from June 1, 2016 through May 31, 2017. FISCAL IMPACT: Approval of the Grant Award will result in an amount not to exceed $581,873, payable to County, from HUD through the Homeless Assistance funds authorized through the McKinney-Vento Act. (Required cash match of 25% in the amount of $17,126 will be provided by County, Match is already appropriated in the budget. No additional appropriation required. ) BACKGROUND: This agreement will enhance Contra Costa County’s Project Coming Home (PCH), a Chronic Homelessness Initiative-funded APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Lavonna Martin (925) 313-7704 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: J Pigg, M Wilhelm C. 47 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 20, 2016 Contra Costa County Subject:Award #28-737-7 from the U.S. Department of Housing and Urban Development (HUD) September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 248 BACKGROUND: (CONT'D) project that provides integrated outreach, treatment, housing and support services for people who are chronically homeless. This enhancement PCH–Addressing Addictions to Alcohol (AAA) targets housing and services to chronically homeless individuals who have a long-term addiction to alcohol, and will strengthen and formalize PCH’s linkages with the County’s law enforcement and court system. This project provides rental subsidies for scattered-site, one-bedroom apartments throughout Contra Costa County. Approval of Grant Award #28-737-7 for the PCH-AAA includes: 1) identification of chronically homeless serial inebriates through outreach to encampments and through collaboration with law enforcement agencies and the courts; 2) assessment and stabilization of chronically homeless serial inebriates on a case-by-case basis through programs such as residential treatment, detoxification or jail diversion programs; 3) client placement into permanent housing; and 4) provision of appropriate supports including alcoholism treatment services, assistance in accessing mainstream benefits, and other relevant services, through May 31, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this grant is not approved, the County will not receive funding to support the Project Coming Home (PCH) –Addressing Addiction to Alcohol (AAA) Program. CHILDREN'S IMPACT STATEMENT: Not Applicable September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 249 RECOMMENDATION(S): APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute a contract amendment with CherryRoad Technologies, Inc., effective September 13, 2016, to increase the payment limit by $1,849,890 to a new payment limit of $8,773,380 for additional technical assistance to upgrade the County’s PeopleSoft software system through April 2017, and to pay for hosted test environments through March 2017. FISCAL IMPACT: The $8,773,380 is budgeted under Org #1695 FY 2014-2015, FY 2015-2016, and FY 2016-2017, supported through interdepartmental charges to all departments. BACKGROUND: The PeopleSoft Human Capital Management (HCM) system is currently used to process the County’s payroll, in addition to maintaining human resources and employee benefits records. The original contract with CherryRoad Technologies, Inc., provided for the Contractor to perform a fit/gap analysis, infrastructure assessment, and initial upgrade tasks to upgrade PeopleSoft HCM version 8.8 to version 9.2, at a cost up to $1,200,000. The County and contractor first amended the contract in September 2015 to provide that the Contractor would host nine application test environments, at a cost of up to $150,000. The County and contractor amended the contract a second time in November 2015 to begin the tasks to upgrade Peoplesoft HCM version 8.8 to version 9.2 at a cost of up to $4,334,950. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Ed Woo 925-383-2688 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 48 To:Board of Supervisors From:Ed Woo, Chief Information Officer Date:September 20, 2016 Contra Costa County Subject:CherryRoad Technologies, Inc., Contract Amendment No. 7 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 250 BACKGROUND: (CONT'D) The County and contractor amended the contract a third time in December 2015 to purchase licenses and implement the Taleo Recruitment and Onboarding application, which will be hosted by Oracle on its servers and interface with the PeopleSoft HCM system at a cost of up to $467,360. The County and contractor amended the contract a fourth time February 2016 to provide additional technical assistance needed due to County staff vacancies, at a cost of up to $307,420. The County and contractor amended the contract a fifth time April 2016 to provide organizational change management services at a cost of up to $161,120. The County and contractor amended the contract a sixth time in June 2016 to provide additional technical assistance with benefits administration and to extend the hosted test environments at a cost of up to $302,640. The proposed seventh amendment will increase the payment limit by $1,849,890, and will modify the service plan to extend the Contractor’s resource support for the Peoplesoft Upgrade project through April 2017, extend the Contractor’s hosted test environments through March 2017, and to implement the Contractor’s Civil Service module solution that supports the existing Taleo software application merit-based recruiting and hiring practices, which must be followed according to local, State and federal regulations. CONSEQUENCE OF NEGATIVE ACTION: Failure to approve the contract amendment will decrease the success of the PeopleSoft 9.2 upgrade project and will result in the continued use of the current antiquated and paper-based system, which negatively impacts the County’s ability to timely and efficiently recruit candidates and onboard new hires. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 251 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #76-555 with Initha Elangovan, M.D., an individual, in an amount not to exceed $382,500, to provide pulmonary care at Contra Costa Regional Medical Center and Health Centers (CCRMC) for the period from September 1, 2016 through August 31, 2017. FISCAL IMPACT: This Contract is funded 100% Hospital Enterprise Fund I. BACKGROUND: Under Contract #76-555, Contractor will provide pulmonary care at CCRMC, including, but not limited to, clinic coverage, consultation, critical care, on-call coverage, bronchoscopies, training and medical/surgical procedures, for the period from September 1, 2016 through August 31, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients requiring pulmonary care will not have access to Contractor’s services. CHILDREN'S IMPACT STATEMENT: Not applicable. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: K Cyr, M Wilhelm C. 49 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 20, 2016 Contra Costa County Subject:Contract #76-555 with Initha Elangovan, M.D. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 252 RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Sheriff-Coroner, a purchase order with Lenco Armored Vehicles in an amount not to exceed $315,000 for the purchase of a BearCat armored vehicle for the Office of the Sheriff SWAT Division. FISCAL IMPACT: $315,000. 100% General Fund, budgeted FY 16/17. BACKGROUND: The Sheriff's Office currently has one armored tactical intervention vehicle with CBRNE (Chemical, Biological, Radiological, Nuclear, and High Explosive) capabilities. The team's tactics have significantly changed since the acquisition of the vehicle over 9 years ago. The team has been able to swiftly and safely rescue civilians from perilous situations and safely move tactical operators and negotiators to locations of cover. The dangerous gap is that both of these processes cannot safely be accomplished at the same time because the team only has one vehicle. The Sheriff's Office SWAT team responded to an incident where deputies were fired upon without the protection of an armored vehicle, because the vehicle was being used to rescue citizens. Bullets APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Liz Arbuckle, 335-1529 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Liz Arbuckle, Heike Anderson, Tim Ewell C. 50 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:September 20, 2016 Contra Costa County Subject:Purchase Order - Lenco BearCat Armored Vehicle September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 253 BACKGROUND: (CONT'D) passed through walls a team of deputies was using to conceal themselves from the suspect. Current tactics dictate there is a need for multiple CBRNE armored vehicles when responding to a critical incident.The April 2013 Boston Marathon drove that point home, when multiple armored vehicles were used in the search and apprehension of suspects who fled and were actively using homemade bombs to aid in their escape. The 2015 San Bernardino attack is another example of the use of armored vehicles to provide safe transport and cover for tactical personnel to address an unfolding and volatile threat. With the current size of the SWAT tactical team (30 tactical/command), it would be impossible to protect the tactical members as they respond to a CBRNE event at any of the critical infrastructure sites throughout the county with only one armored vehicle. A second CBRNE vehicle is necessary for the safe response during a CBRNE event. CONSEQUENCE OF NEGATIVE ACTION: The Sheriff's Office will be unable to acquire the armored vehicle for use by the SWAT Division. CHILDREN'S IMPACT STATEMENT: No impact. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 254 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Novation Contract #74–301-9 with Desarrollo Familiar, Inc.(dba Familias Unidas), a non-profit corporation, in an amount not to exceed $770,832, to provide implementation of the Mental Health Services Act (MHSA) Community Services and Supports Program, for the period from July 1, 2016 through June 30, 2019. FISCAL IMPACT: This Contract is funded 22% Federal Financial Participation; 78% State Mental Health Services Act (Prop 63). (Rate increase) BACKGROUND: This Contract meets the social needs of County’s population by providing implementation of MHSA Community Services and Supports Program, including providing community-based services, personal services coordination, medication support, crisis intervention, and other mental health services to eligible adult clients in Contra Costa County. On October 20, 2015, the Board of Supervisors approved Contract #74-301-8 with Desarrollo Familiar, Inc., for the period from July 1, 2015 through June 30, 2016, which included a six month automatic extension through December 31, 2016, to provide implementation of the MHSA Community Services and Supports Program. Approval of Novation Contract #74-301-9 replaces the automatic extension under the prior Contract and allows the Contractor to continue providing services through June 30, 2019. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Cynthia Belon, 957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: A Floyd , M Wilhelm C. 51 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 20, 2016 Contra Costa County Subject:Novation Contract #74–301-9 with Desarrollo Familiar, Inc.(DBA Familias Unidas) September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 255 CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, there will be fewer services provided to eligible adult clients in Contra Costa County through the MHSA Community Services and Support Program. CHILDREN'S IMPACT STATEMENT: Not applicable. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 256 RECOMMENDATION(S): APPROVE AND AUTHORIZE the Auditor-Controller, or designee, to pay Savannah Reid the amount of $15,000 for services rendered to the Office of the Public Defender during the period December 1, 2015 through August 31, 2016. FISCAL IMPACT: Upon approval, a total of $15,000 will be paid to the Contractor. 100% Federal Edward Byrne Memorial Justice Assistance Grant (JAG) for the Youth Justice Initiative Program. BACKGROUND: Savannah Reid provided youth advocacy support to juvenile clients of the Office of the Public Defender pursuant to Contract F-45755-00 for the period December 1, 2015 through August 31, 2016, as part of the Youth Justice APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Richard Loomis, 925-335-8093 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 52 To:Board of Supervisors From:Robin Lipetzky, Public Defender Date:September 20, 2016 Contra Costa County Subject:Payments for Services Provided September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 257 BACKGROUND: (CONT'D) Initiative Program. Due to an administrative error, the rate of compensation for services requested and provided was less than the authorized grant funding. Savannah Reid was entitled to compensation at rate of $5,833.33 per month, but was in fact paid at the rate of $4,166.66 per month. Ms. Reid is entitled to be compensated at the higher level for services rendered for the period December 1,2015 through August 31, 2016, for a total of $15,000. The Department recommends that the Board authorize the Auditor-Controller to issue a one-time payment in the amount listed above. CONSEQUENCE OF NEGATIVE ACTION: If this request is not approved by the Board, retroactive compensation will not be provided to the contractor for services rendered. CHILDREN'S IMPACT STATEMENT: None. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 258 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or Purchasing Agent, to execute a purchase order in the amount of $338,204, based on a bid conducted by Los Lomitas School District, for a modular office building including concrete foundation and ramps from Enviroplex, Inc., for the Employment & Human Services On the Job Training Program, Antioch area. FISCAL IMPACT: 100% General Fund. BACKGROUND: The new modular office building will replace the existing deteriorated and mold-infested modular office buildings. Staff has been moved into a temporary leased facility in Antioch. Purchase of the modular office building through the use of the Los Lomitas School District’s bid will expedite the building fabrication and installation process. Site work will be provided under a separate contract and will be completed while the modular office building is being fabricated. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Ramesh Kanzaria, (925) 313-2000 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: PW Accounting, PW CPM Division Manager, PW CPM Project Manager, PW CPM Clerical, Auditor's Office, County Administrator's Office, County Administrator's Office C. 53 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:September 20, 2016 Contra Costa County Subject:APPROVE and AUTHORIZE the Use of Los Lomitas School District's Bid to Purchase a Modular Office Building for EHSD's On the Job Training Program WH135B September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 259 CONSEQUENCE OF NEGATIVE ACTION: The existing building does not have the capacity for the On the Job (OTJ) training program. The OTJ program trains staff to perform operations located in the 1650 Cavallo building. Having trainees adjacent to their future positions is most effective and will avoid long term lease expenses. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 260 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute Change Order No. 1 with John F. Otto, Inc., for Job Order Contract 002, to increase the payment limit by $2,500,000, to a new maximum contract value of $4,500,000, as allowed by Public Contract Code. FISCAL IMPACT: Projects under Job Order Contract 002 are only issued when there is an approved project and funding. The maximum contract value of $4.5 million per annual job order contract is a maximum limit based on Public Contract Code Section 20128.5 (not actual appropriated dollars), and it is possible that the limit may not be reached. Having this limit allows for efficiency and flexibility in accomplishing work up to the maximum statutory limit. BACKGROUND: On March 31, 2015, the Public Works Department participated in a County Building Infrastructure Workshop before the Board. At that time, Capital Projects and Facilities Maintenance staff were reviewing the recommended priority projects from the 2014 assessment of 81 buildings at 48 sites to present the list of projects to be funded under the Facilities Life-Cycle APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Ramesh Kanzaria, (925) 313-2000 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: PW Accounting, PW CPM Division Manager, PW CPM Clerical, Auditor's Office, County Counsel's Office, County Administrator's Office, County Administrator's Office C. 54 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:September 20, 2016 Contra Costa County Subject:APPROVE Change Order No.1 with John F. Otto, Inc., for Job Order Contract 002 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 261 BACKGROUND: (CONT'D) Investment Program (FLIP). On May 12, 2015, the Board approved the FLIP project list for the Fiscal Year 2015/2016. The Job Order Contract (JOC) Program was developed to deliver deferred maintenance construction projects associated with Facilties Life-Cycle Improvement Program (FLIP) project list and to accomplish critical maintenance, repair, and remodeling projects. One of the benefits of the JOC Program is that it enables staff to complete eligible projects at a lower cost and in a shorter time period. On September 15, 2015, the Board of Supervisors authorized the Public Works Director to solicit bids for job order contracts. On November 10, 2015, the Board of Supervisors awarded three contracts each in the amount of $2,000,000 to Sea Pac Engineering (JOC 001), John F. Otto, Inc. (JOC 002), and Mark Scott Construction (JOC 003). The California Public Contract Code (PCC) Section 20128.5 provides that counties may award annual contracts up to a maximum allowable contract value of $4,659,196 ($3,000,000 in 1998 increased annually by the California Consumer Price Index). To date, the JOC Program has been, and is anticipated to be, a valuable construction project delivery tool for the term of the JOC contracts. Central to the JOC Program is that JOC contracts are performance-based; and as JOC contractors perform well and timely, they will be the more likely candidates for consideration for future JOC Job Orders. John F. Otto, Inc. has performed well and is accomplishing projects on the FLIP project list and other critical projects. The Capital Projects Division will not be ordering any more JOC task projects under the Sea Pac Engineering (JOC 001) contract, and desires to increase the amount of JOC projects to be performed by John F. Otto, Inc. (JOC 002). The current one year Job Order contract 002 is at the maximum $2,000,000 contract limit yet the County’s ability to issue JOC Job Orders expires in June 2017. With many projects still eligible to be accomplished under the JOC program, there is a great need to continue utilizing the existing JOC contract. Public Works Director recommends the Board to approve Change Order No. 1 with John F. Otto, Inc. for Job Order Contract 002, in the amount of $2,500,000, to increase the payment limit from $2,000,000 to a new maximum contract value of $4,500,000, as allowed by Public Contract Code. CONSEQUENCE OF NEGATIVE ACTION: If the change order is not approved, the County will not have the resources to complete deferred maintenance projects as described in the FLIP report and other County construction projects involving repair, remodeling, and other repetitive work. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 262 RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Child Support Services, or designee, to execute a contract with Maximus Human Services, Inc in an amount of $900,000, for Early Intervention Delinquency Prevention program for the period of October 1, 2016 through September 30, 2017. FISCAL IMPACT: This project will be fully funded by allocations from the Federal Government at 66% and State of California at 34%. There is no cost to the County. BACKGROUND: The Department of Child Support Services (DCSS) is responsible for the collection of financial support for the children of Contra Costa County. In an effort to increase statewide collections, the California State Department of Child Support Services has mandated that the local child support agencies engage in early intervention efforts. The objective of early intervention is to increase collections and prevent payment delinquency through increased customer contact, outreach, and education early in the life of a case. DCSS has identified a payment delinquency prevention program that is available through APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Sarah Bunnell 925-313-4433 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 55 To:Board of Supervisors From:Linda Dippel, Child Support Services Director Date:September 20, 2016 Contra Costa County Subject:Approve and Authorize Contract with Maximus Human Services, Inc. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 263 BACKGROUND: (CONT'D) Maximus Human Services, Inc. This program involves establishing continuous communication between DCSS and its clients. These efforts are initiated at the time that services are requested with the goal of educating and successfully guiding clients through the child support process. Customer contact is made on a regular schedule to maintain open communication, providing opportunity for clients to request assistance and communicate circumstances that may impact their ability to meet their financial obligation. CONSEQUENCE OF NEGATIVE ACTION: If this action were not approved, it would lessen the ability for DCSS to increase collections through early intervention efforts and the county would be out of compliance with a state mandate. CHILDREN'S IMPACT STATEMENT: Early intervention directly affects the amount of support collected for Contra Costa County's children. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 264 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute an interagency agreement with the Contra Costa Resource Conservation District, in an amount not to exceed $150,000, to provide watershed coordination and outreach services for the period of September 20, 2016 to September 19, 2019, Countywide. FISCAL IMPACT: 100% Stormwater Utility Assessment Revenue Funds. BACKGROUND: Agency will provide on-call technical and support services related to education, outreach, and other activities required by the current and reissued NPDES (National Pollutant Discharge Elimination System) stormwater permits issued by the San Francisco Bay Region of the California Regional Water Quality Control Board (RWQCB) and by the Central Valley Region of the RWQCB. CONSEQUENCE OF NEGATIVE ACTION: Without the approval of this contract by the Board of Supervisors, Contra Costa County will be out of compliance with its stormwater permits from the Regional Water Quality Control Board(s). APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Dan Jordan, (925) 313-2023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Cece Sellgren, Flood Control, Dan Jordan, Flood Control, Catherine Windham, Flood Control C. 56 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:September 20, 2016 Contra Costa County Subject:Interagency Agreement with the Contra Costa Resource Conservation District, Countywide. Project No. 7517-6W7078 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 265 ATTACHMENTS RCD Agreement September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 266 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 267 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 268 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 269 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 270 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 271 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 272 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 273 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 274 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 275 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 276 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 277 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 278 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 279 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 280 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 281 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 282 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 283 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute Change Order No.1 with Mark Scott Construction, Inc., for Job Order Contract 003, to increase the payment limit by $2,500,000, to a new maximum contract value of $4,500,000, as allowed by Public Contract Code. FISCAL IMPACT: Projects under Job Order Contract 003 are only issued when there is an approved project and funding. The maximum contract value of $4.5 million per annual job order contract contract is a maximum limit based on Public Contract Code Section 20128.5 (not actual appropriated dollars), and it is possible that the limit may not be reached. Having this limit allows for efficiency and flexibility in accomplishing work up to the maximum statutory limit. BACKGROUND: On March 31, 2015, the Public Works Department participated in a County Building Infrastructure Workshop before the Board. At that time, Capital Projects and Facilities Maintenance staff were reviewing the recommended priority projects from the 2014 assessment of APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Ramesh Kanzaria, (925) 313-2000 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: PW Accounting, PW CPM Division Manager, PW CPM Clerical, Auditor's Office, County Counsel's Office, County Administrator's Office, County Administrator's Office C. 57 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:September 20, 2016 Contra Costa County Subject:APPROVE Change Order No.1 with Mark Scott Construction, Inc., for Job Order Contract 003 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 284 BACKGROUND: (CONT'D) 81 buildings at 48 sites to present the list of projects to be funded under the Facilities Life-Cycle Investment Program (FLIP). On May 12, 2015, the Board approved the FLIP project list for the Fiscal Year 2015/2016. The Job Order Contract (JOC) Program was developed to deliver deferred maintenance construction projects associated with the Facilities Life-Cycle Improvement Program (FLIP) project list and to accomplish critical maintenance, repair, and remodeling projects. One of the benefits of the JOC Program is that it enables staff to complete eligible projects at a lower cost and in a shorter time period. On September 15, 2015, the Board of Supervisors authorized the Public Works Director to solicit bids for job order contracts. On November 10, 2015, the Board of Supervisors awarded three contracts each in the amount of $2,000,000 to Sea Pac Engineering (JOC 001), John F. Otto, Inc. (JOC 002), and Mark Scott Construction (JOC 003). The California Public Contract Code (PCC) Section 20128.5 provides that counties may award annual contracts up to a maximum allowable contract value of $4,659,196 ($3,000,000 in 1998 increased annually by the California Consumer Price Index). To date, the JOC Program has been, and is anticipated to be, a valuable construction project delivery tool for the term of the JOC contracts. Central to the JOC Program is that JOC contracts are performance-based; and as JOC contractors perform well and timely, they will be the more likely candidates for consideration for future JOC Job Orders. Mark Scott Construction, Inc. has performed well and is accomplishing projects on the FLIP project list and other critical projects. The Capital Projects Division will not be ordering any more JOC task projects under the Sea Pac Engineering (JOC 001) contract, and desires to increase the amount of JOC projects to be performed by Mark Scott Construction (JOC 003). The current one year Job Order contract 003 is at the maximum $2,000,000 contract limit yet the County’s ability to issue JOC Job Orders expires in April 2017. With many projects still eligible to be accomplished under the JOC program, there is a great need to continue utilizing the existing JOC contract. Public Works Director recommends the Board to approve Change Order No. 1 with Mark Scott Construction, Inc. for Job Order Contract 003, in the amount of $2,500,000, to increase the payment limit from $2,000,000 to a new maximum contract value of $4,500,000, as allowed by Public Contract Code. CONSEQUENCE OF NEGATIVE ACTION: If the change order is not approved, the County will not have the resources to complete deferred maintenance projects as described in the FLIP report and other County construction projects involving repair, remodeling, and other repetitive work. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 285 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #74-407-6 with Daniel Forkin, M.D., an individual, in an amount not to exceed $145,600, to provide outpatient psychiatric care to mentally ill adults in West County, for the period from October 1, 2016 through September 30, 2017. FISCAL IMPACT: This Contract is funded 100% Mental Health Realignment. (No rate increase) BACKGROUND: On September 15, 2015, the Board of Supervisors approved Contract #74-407-5 with Daniel Forkin, M.D., to provide outpatient psychiatric care, including, but not limited to: diagnosis, counseling, evaluation, medical and therapeutic treatment, and consulting and training in therapeutic matters for mentally ill adults in West Contra Costa County for the period October 1, 2015 through September 30, 2016. Approval of Contract #74-407-6 will allow the Contractor to continue to provide outpatient psychiatric care to mentally ill adults in West Contra Costa County, through September 30, 2017. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Cynthia Belon, 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: K Cyr, M Wilhelm C. 58 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 20, 2016 Contra Costa County Subject:Contract #74-407-6 with Daniel Forkin, M.D. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 286 CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients requiring outpatient psychiatric care will not have access to Contractor’s services. CHILDREN'S IMPACT STATEMENT: Not applicable. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 287 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with All County Flooring, to increase the payment limit by $3,000,000 to a new payment limit of $3,500,000, to provide flooring services, for the period July 1, 2015 through June 30, 2018, Countywide. FISCAL IMPACT: This cost is to be funded through Facilities Services budgets. (100% General Fund) BACKGROUND: Facilities Services is responsible for the maintenance of over two million square yards of carpeted and vinyl flooring. As bid on BidSync #1504-136, All County Flooring was one of the lowest responsible and responsive vendors for this commodity and has been awarded this work. With the recent increase in flooring projects, and with Capital Projects now using this contract to pay for their smaller projects, it is requiring Facilities to raise the payment limit from the original $500,000 to an estimated $3,500,000 to get through the three year term. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Stan Burton, (925) 313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 59 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:September 20, 2016 Contra Costa County Subject:Approve a contract amendment with All County Flooring September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 288 CONSEQUENCE OF NEGATIVE ACTION: If this contract amendment is not approved, sublet flooring services will not be performed. CHILDREN'S IMPACT STATEMENT: September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 289 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #27-950-1 with Brighter Beginnings, a corporation, in an amount not to exceed $150,000, to provide Primary Care services to Contra Costa Health Plan members, for the period from October 1, 2016 through September 30, 2018. FISCAL IMPACT: This Contract is funded 100% Contra Costa Health Plan Enterprise Fund II. (No Rate Increase) BACKGROUND: In October 2014, the County Administrator approved and the Purchasing Services Manager executed Contract #27-950 with Brighter Beginnings, for the provision of Primary Care services to Contra Costa Health Plan members, for the period from October 1, 2014 through September APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Patricia Tanquary 313-6004 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: D Morgan, M Wilhelm C. 60 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 20, 2016 Contra Costa County Subject:Contract #27-950-1 with Brighter Beginnings September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 290 BACKGROUND: (CONT'D) 30, 2016. Approval of Contract #27-950-1 will allow Brighter Beginnings to continue providing Primary Care services to Contra Costa Health Plan members through September 30, 2018. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized health care services for its members under the terms of their Individual and Group Health Plan membership contracts with the County will not be provided. CHILDREN'S IMPACT STATEMENT: Not Applicable September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 291 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #24–794–8(15) with John Muir Behavioral Health, a non-profit corporation, in an amount not to exceed $1,050,000, to provide inpatient psychiatric hospital services for children, adolescents and adults, for the period from July 1, 2016 through June 30, 2017. FISCAL IMPACT: This Contract is funded 100% Mental Health Realignment funds. (No rate increase) No County match required. BACKGROUND: Assembly Bill (AB) 757, (Chapter 633, Statutes of 1994), authorized the transfer of state funding for Fee-For-Service/Medi-Cal acute psychiatric inpatient hospital services from the Department of Health Services to the Department of Health Care Services. On January 1, 1995, the Department of Mental Health transferred these funds and the responsibility for authorization and funding of Medi-Cal acute psychiatric inpatient APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: CYNTHIA BELON 957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: D Morgan, M WILHELM C. 61 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 20, 2016 Contra Costa County Subject:Contract #24–794–8(15) with John Muir Behavioral Health September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 292 BACKGROUND: (CONT'D) hospital services to counties that chose to participate in this program. On November 3, 2015, the Board of Supervisors approved Contract #24–794–8(14) with John Muir Behavioral Health Center, for the period from July 1, 2015 through June 30, 2016, for the provision of inpatient psychiatric hospital services to County-referred children, adolescents and adults, including mutual indemnification. Approval of Contract #24–794–8(15) will allow the Contractor to continue to provide services through June 30, 2017, including mutual indemnification to hold harmless both parties for any claims arising out of the performance of this Contract. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County’s mental health clients will not receive needed inpatient psychiatric services from Contractor’s facility. CHILDREN'S IMPACT STATEMENT: This program supports the following Board of Supervisors’ community outcome: “Communities that are Safe and Provide a High Quality of Life for Children and Families”. Expected program outcomes include a decrease in the need for inpatient care and placement at a lower level of care. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 293 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract Amendment Agreement #26-774-2 with Robert Buckley, M.D., an individual, effective September 1, 2016, to amend Contract #26-774-1 to increase the payment limit by $230,000 from $375,000, to a new payment limit of $605,000 to modify the Service Plan and Payment Provisions to include administrative duties at Contra Costa Regional Medical Center and Health Centers (CCRMC), with no change in the original term of July 1, 2015 through June 30, 2018. FISCAL IMPACT: This amendment is funded 100% Hospital Enterprise Fund I. Rate increase due to the addition of Administrative Duties. BACKGROUND: On July 7, 2015 the Board of Supervisors approved Contract #26-774-1 with Robert Buckley, M.D., for the provision of orthopedic services, including, but not limited to: clinic coverage and training at CCRMC for the period from July 1, 2015 through June 30, 2018. Approval of Amendment Agreement #26-774-2 will allow the Contractor to provide an additional level of services to include administrative duties as requested by the County through June 30, 2018. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: K Cyr, M Wilhelm C. 62 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 20, 2016 Contra Costa County Subject:Amendment #26-774-2 with Robert Buckley, M.D. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 294 CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, patients requiring orthopedic services will not have increased access to Contractor’s services. CHILDREN'S IMPACT STATEMENT: Not applicable. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 295 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #76-556 with Laboratory Corporation of America, a corporation, in an amount not to exceed $325,000, to provide outside laboratory testing services for Contra Costa Regional Medical and Health Centers (CCRMC), for the period from September 1, 2016 through August 31, 2017. FISCAL IMPACT: This Contract is funded 100% Hospital Enterprise Fund I. BACKGROUND: Under Contract #76-556, the Contractor will provide outside laboratory testing services, including but not limited to: HER2FISH test for breast cancer treatment, and flow cytometry test for leukemia treatment through August 31, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients requiring outside laboratory testing services will not have access to Contractor’s services. CHILDREN'S IMPACT STATEMENT: Not applicable. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Anna Roth, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: K Cyr, M Wilhelm C. 63 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 20, 2016 Contra Costa County Subject:Contract #76-556 with Laboratory Corporation of America September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 296 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #26-874-1 with META Dynamic, Inc., a corporation, in an amount not to exceed $30,000, to provide guidance navigation system, related software, accessories and certified technicians for tumor locating in the Surgical Unit at Contra Costa Regional Medical Center and Health Centers (CCRMC) for the period from November 1, 2016 through October 31, 2017. FISCAL IMPACT: This Contract is funded 100% Hospital Enterprise Fund I. (No rate increase) BACKGROUND: On January 13, 2016, the Board of Supervisors approved Contract #26-874 with Meta Dynamic, Inc., for the provision of guidance navigation system, related software, accessories and certified technicians for tumor locating in the Surgical Unit at Contra Costa Regional Medical Center and Health Centers (CCRMC), for the period from November 1, 2015 through October 31, 2016. This contract contains changes to the Standard General Conditions, Paragraph 19. Insurance and Paragraph APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Anna Roth, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: K Cyr, M Wilhelm C. 64 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 20, 2016 Contra Costa County Subject:Contract #26-874-1 with META Dynamic, Inc. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 297 BACKGROUND: (CONT'D) 18, which included mutual indemnification. Approval of Contract #26-874-1 will allow the Contractor to continue to provide tumor locating services through October 31, 2017. This contract contains changes to the Standard General Conditions, Paragraph 19. Insurance, and Paragraph 18, Indemnification. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients requiring tumor locating procedures will not have access to Contractor’s services. CHILDREN'S IMPACT STATEMENT: Not applicable. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 298 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #24-704-3 with Kimberly Loda, M.D., an individual, in an amount not to exceed $218,400, to provide outpatient psychiatric care to mentally ill adults in West County for the period from October 1, 2016 through September 30, 2017. FISCAL IMPACT: This Contract is funded 100% Mental Health Realignment. (No rate increase) BACKGROUND: On September 22, 2015, the Board of Supervisors approved Contract #24-704-2 with Kimberly Loda, M.D. for the provision of outpatient psychiatric care, including, but not limited to: diagnosis, counseling, evaluation, medical and therapeutic treatment, and consulting and training in medical and therapeutic matters for mentally ill adults in West County for the period from October 1, 2015 through September 30, 2016. Approval of Contract #24-704-3 will allow the Contractor to continue to provide outpatient psychiatric care through September 30, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County’s clients will not have access to Contractor’s psychiatric care. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Cynthia Belon, 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: K Cyr, M Wilhelm C. 65 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 20, 2016 Contra Costa County Subject:Contract #24-704-3 with Kimberly Loda, M.D. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 299 CHILDREN'S IMPACT STATEMENT: Not applicable. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 300 RECOMMENDATION(S): APPROVE and AUTHORIZE the Animal Services Department Director or designee, to execute a contract amendment with Rodie's Pet & Food Supply to increase the payment limit by $51,000 to a new payment limit of $150,000 for animal feed supplies and extend the term from September 30, 2016 through October 31, 2016. (37% User Fees, 54% City Revenue, 9% County General Fund) FISCAL IMPACT: $150,00: 37% User Fees, 54% City Revenue, 9% County General Fund BACKGROUND: Rodie's Pet & Food Supply is responsible for providing all of the Animal Services Department's food for the shelter animal; The proposed amendment will provide the revenue necessary to continue to feed the shelter animals food, which is essential. CONSEQUENCE OF NEGATIVE ACTION: Contra Costa's Animal shelter will be unable to purchase the food necessary to provide for the animal's needs. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: (925) 335-8370 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 66 To:Board of Supervisors From:Beth Ward, Animal Services Director Date:September 20, 2016 Contra Costa County Subject:Approve and Authorize a contract amendment with Rodie's Pet & Food Supply September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 301 CHILDREN'S IMPACT STATEMENT: None September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 302 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Novation Contract #74-356-7 with Child Abuse Prevention Council of Contra Costa County, a non-profit corporation, in an amount not to exceed $117,928, to provide Mental Health Services Act (MHSA) Prevention and Early Intervention (PEI) Services for the period from July 1, 2016 through June 30, 2017. This Contract includes a six-month automatic extension through December 31, 2017, in an amount not to exceed $58,964. FISCAL IMPACT: This Contract is funded 100% MHSA. (3% Cost of Living Adjustment [COLA]) (Rate increase) BACKGROUND: This Contract meets the social needs of County’s population by providing evidence-based curriculum of culturally, linguistically, and developmentally appropriate parenting classes to Spanish speaking families in East Contra Costa County and Central Contra Costa County’s Monument Corridor. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Cynthia Belon, 957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: E Suisala, M Wilhelm C. 67 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 20, 2016 Contra Costa County Subject:Novation Contract #74-356-7 with Child Abuse Prevention Council of Contra Costa County September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 303 BACKGROUND: (CONT'D) On July 21, 2015, the Board of Supervisors approved Novation Contract #74-356-6 with Child Abuse Prevention Council of Contra Costa County, for the period from July 1, 2015 through June 30, 2016, which included a six-month automatic extension through December 31, 2016, for the provision of MHSA PEI Services. Approval of Contract #74-356-7 replaces the automatic extension under the prior Contract and allows the Contractor to continue providing services, through June 30, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, this Contractor will not provide MHSA prevention and early intervention Nurturing Parenting Program and County residents will have reduced access to these services. CHILDREN'S IMPACT STATEMENT: This MHSA-PEI program supports the following Board of Supervisors’ community outcomes: “Families that are Safe, Stable, and Nurturing”; and “Communities that are Safe and Provide a High Quality of Life for Children and Families”. Expected program outcomes include increases in social connectedness, communication skills, parenting skills, and knowledge of the human service system in Contra Costa County. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 304 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract Amendment Agreement #23-400-10 with Contra Costa Regional Health Foundation, a non-profit corporation, effective September 30, 2016, to amend Contract #23-400-8 (as amended by #23-400-9), to increase the payment limit by $125,000, from $1,225,000, to a new payment limit of $1,350,000 and to extend the termination date from September 30, 2016 to September 30, 2017. FISCAL IMPACT: This Amendment is funded 100% by Hospital Enterprise Fund I. (No Rate Increase) BACKGROUND: On September 23, 2014, the Board of Supervisors approved Contract #23-400-8 (as amended by Amendment Agreement #23-400-9) with Contra Costa Regional Health Foundation, for the provision of consultation services to the Health Services Director with regard to the Contra Costa Regional Medical Center and Contra Costa Health Centers including, but not limited to: increasing community awareness of services provided; developing fundraising goals, policies, and procedures APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: William Walker, MD, 370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Tasha Scott, M Wilhelm C. 68 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 20, 2016 Contra Costa County Subject:Amendment Agreement #23-400-10 with Contra Costa Regional Health Foundation September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 305 BACKGROUND: (CONT'D) and by-laws; and working closely with the Contra Costa Regional Medical Center and Contra Costa Health Center’s administrative and medical staff to develop "Application Guidelines" for requesting funding. Approval of Amendment Agreement #23-400-10 will allow the Contractor to continue to provide consultation services to the Health Services Director with regard to the Contra Costa Regional Medical Center and Contra Costa Health Centers and extends the termination date from September 30, 2016 to September 30, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, the County will not continue to receive continuous community support and fundraising activities for the Contra Costa Regional Medical Center and Health Centers. CHILDREN'S IMPACT STATEMENT: Not applicable. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 306 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #74-474-2 with Macey Rosenthal, M.D., an individual, in an amount not to exceed $174,720 to provide outpatient psychiatric care for mentally ill adults in Central County, for the period from November 1, 2016 through October 31, 2017. FISCAL IMPACT: This Contract is funded 100% Mental Health Realignment. (No rate increase) BACKGROUND: On October 6, 2015, the Board of Supervisors approved Contract #74-474-1, with Macey Rosenthal, M.D., for the provision of outpatient psychiatric services, including, but not limited to: diagnosis, counseling, evaluation, medical and therapeutic treatment, consultation and training in medical and therapeutic matters for adults in Central Contra Costa County for the period November 1, 2015 through October 31, 2016. Approval of Contract #74-474-2 will allow the Contractor to continue providing outpatient psychiatric care through October 31, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County’s clients will not have access to Contractor’s psychiatric care services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Cynthia Belon, 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: K Cyr, M Wilhelm C. 69 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 20, 2016 Contra Costa County Subject:Contract #74-474-2 with Macey Rosenthal, M.D. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 307 CHILDREN'S IMPACT STATEMENT: Not applicable. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 308 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #77-036 with Christine Lee, M.D., A Professional Corporation, Inc. (dba The Skin and Laser Treatment Institute), a corporation, in an amount not to exceed $1,200,000, to provide dermatology and microscopically controlled (MOHS) surgery services to Contra Costa Health Plan (CCHP) members, for the period from September 1, 2016 through August 31, 2018. FISCAL IMPACT: This Contract is funded 100% Contra Costa Health Plan Enterprise Fund II. BACKGROUND: The Health Plan has an obligation to provide certain specialized health care services for its members under the terms of their Individual and Group Health Plan membership contracts with the County. MOHs surgery, also known as chemosurgery, was developed in 1938 by a general surgeon, Frederic E. Mohs, and is a microscopically controlled surgery used to treat common types of skin cancer. Under Contract #77-036, the Contractor will provide dermatology and MOH’s micrographic surgery services to CCHP members through August 31, 2018. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Patricia Tanquary 313-6004 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: A Floyd , M Wilhelm C. 70 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 20, 2016 Contra Costa County Subject:Contract #77-036 with Christine Lee, M.D., A Professional Corporation, Inc. (dba The Skin and Laser Treatment Institute) September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 309 CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized health care services for its members under the terms of their Individual and Group Health plan membership contracts with the County will not be provided. CHILDREN'S IMPACT STATEMENT: NOT APPLICABLE September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 310 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #27-808-3 with Amarjit Dosanjh, M.D., A Medical Corporation, a corporation, in an amount not to exceed $250,000, to provide plastic and reconstructive surgery services to Contra Costa Health Plan (CCHP) members, for the period from August 1, 2016 through July 31, 2018. FISCAL IMPACT: This Contract is funded 100% Contra Costa Health Plan Enterprise Fund II. (No rate increase) BACKGROUND: The Health Plan has an obligation to provide certain specialized professional health care services for its members under the terms of their Individual and Group Health Plan membership contracts with the County. In January 2015, the County Administrator approved and the Purchasing Services Manager executed Contract #27-808-2 with Amarjit Dosanjh, M.D., A Medical Corporation, for the period from August 1, 2014 through July 31, 2016, to provide plastic and reconstructive surgery services to Contra Costa APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Patricia Tanquary 925-313-6004 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: A Floyd , M Wilhelm C. 71 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 20, 2016 Contra Costa County Subject:Contract #27-808-3 with Amarjit Dosanjh, M.D., A Medical Corporation September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 311 BACKGROUND: (CONT'D) Health Plan members. Approval of Contract #27-808-3 will allow the Contractor to continue to provide plastic and reconstructive surgery services through July 31, 2018. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized professional health care services for its members under the terms of their Individual and Group Health Plan membership contracts with the County will not be provided. CHILDREN'S IMPACT STATEMENT: Not Applicable. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 312 RECOMMENDATION(S): Approve and authorize the Health Services Director, or designee, to execute, on behalf of the County, Contract #27-168-12 with Planned Parenthood: Shasta-Diablo, Inc., a non-profit corporation, in an amount not to exceed $3,500,000, to provide Obstetrics/ Gynecology and Family Planning services to Contra Costa Health Plan (CCHP) members for the period from October 1, 2016 through September 30, 2017. FISCAL IMPACT: This Contract is funded 100% Contra Costa Health Plan Enterprise Fund II. (No rate increase) BACKGROUND: The Health Plan has an obligation to provide certain specialized medical health care services for its members under the terms of their Individual and Group Health Plan membership contracts with the County. On September 15, 2015, the Board of Supervisors approved Contract #27-168-11 with Planned Parenthood: Shasta-Diablo, Inc. for the provision of Obstetrics/ Gynecology and Family Planning services to CCHP members and County recipients, for the period from October 1, 2015 through September 30, 2016. Approval of Contract #27-168-12 will allow Contractor to continue providing Obstetrics/Gynecology and Family Planning services through September 30, 2017. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Patricia Tanquary, 313-6004 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: A Floyd, M Wilhelm C. 72 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 20, 2016 Contra Costa County Subject:Contract #27-168-12 with Planned Parenthood: Shasta-Diablo, Inc. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 313 CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, this specialty provider in the community provider network would not be able to provide family planning and OB/GYN medical services for Contra Costa Health Plan members. CHILDREN'S IMPACT STATEMENT: NOT APPLICABLE September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 314 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Amendment Agreement #23-478-10 with Santa Rosa Consulting, Inc., a corporation, effective July 1, 2016, to amend Contract #23-478-7 (as amended by Amendment/Extension Agreement #23-478-8 and #23-478-9) to increase the payment limit by $1,440,000 from $2,500,000 to a new contract payment limit of $3,940,000 with no change in the original term of September 1, 2014 through June 30, 2017. FISCAL IMPACT: This amendment is funded 100% Hospital Enterprise Fund I. (No rate increase) BACKGROUND: On January 6, 2015, the Board of Supervisors approved Contract #23-478-7 (as amended by Amendment/Extension Agreement #23-478-8 and #23-478-9), with Santa Rosa Consulting, Inc., for the period from September 1, 2014 through June 30, 2017, for the provision of consulting, technical support, training and project management to the Health Services Department’s Information Systems Unit for County’s computer systems. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: David Runt, 313-6228 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: T Scott, M Wilhelm C. 73 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 20, 2016 Contra Costa County Subject:Amendment #23-478-10 with Santa Rosa Consulting, Inc. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 315 BACKGROUND: (CONT'D) In order to reach targeted departmental project goals, the County requested and the Contractor agreed to provide additional technical assistance and consulting services, through June 30, 2017. Approval of Amendment Agreement #23-478-10 will allow the Contractor to provide additional services through June 30, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, County will not have access to Contractor’s additional services. CHILDREN'S IMPACT STATEMENT: Not applicable. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 316 RECOMMENDATION(S): Approve the list of providers recommended by Contra Costa Health Plan's Peer Review and Credentialing Committee on August 9, 2016, and by the Health Services Director, as required by the State Departments of Health Care Services and Managed Health Care, and the Centers for Medicare and Medicaid Services. FISCAL IMPACT: Not applicable. BACKGROUND: The National Committee on Quality Assurance (NCQA) requires that evidence of Board Approval must be contained within each CCHP provider’s credentials file. Approval of this list of providers as recommended by the CCHP Medical Director will enable the Contra Costa Health Plan to comply with this requirement. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, Contra Costa Health Plan’s Providers would not be appropriately credentialed and not be in compliance with the NCQA. CHILDREN'S IMPACT STATEMENT: Not Applicable. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Anna Roth, 370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: T Scott, M Wilhelm, Heather Wong C. 74 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 20, 2016 Contra Costa County Subject:Approve New and Recredentialing Providers in Contra Costa Health Plan’s Community Provider Network September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 317 ATTACHMENTS Provider List September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 318 Contra Costa Health Plan Providers Approved by Peer Review and Credentialing Committee August 9, 2016 CREDENTIALING PROVIDERS AUGUST 2016 Name Specialty Amini, Maryam, M.D. Primary Care Internal Medicine Courbot Marquie, Liza, BCBA Behavior Analysis Gallo, John. D.O. Primary Care Internal Medicine Kamat, Leena, M.D. Primary Care Family Medicine Manuel, Maria Allyson, BCBA Behavior Analysis Moncada, Liliana, LCSW Mental Health Services Sommers, Carla, MFT Mental Health Services Stoia, Adriane, RBT Behavior Analysis Tai, Chien, O.D. Optometry Vidal Zavala, Grecya, RBT Behavior Analysis Villasenor, Gabrielle, RBT Behavior Analysis Yeich, Edward, NP Mid-Level Urgent Care RECREDENTIALING PROVIDERS AUGUST 2016 Name Specialty Arias-Vera, Jose R., M.D. Primary Care Internal Medicine Chen, Gigi, M.D. Hematology/ Medical Oncology Crow, Bradley, M.D. Orthopaedic Surgery Davenport, Mary, M.D. OB/GYN Kang, Steven, M.D. Cardiovascular Disease Kim, Paul, M.D. Primary Care Family Medicine Lee, Scott E., M.D. Surgery – Oculoplastic Lerner, Dimitry, M.D. Gynecologic Oncology Linder, Eileen, O.D. Optometry Lottman, Karen, LCSW Mental Health Services Mahdavi, Abbas, M.D. Primary Care Pediatrician Mostaghasi, Taraneh, M.D. Primary Care Pediatrician Obnial, Gonzalo, M.D. Surgery – Vascular Robles, Robert, M.D. Hematology/ Medical Oncology September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 319 Contra Costa Health Plan Providers Approved by Peer Review and Credentialing Committee August 9, 2016 Page 2 of 2 RECREDENTIALING PROVIDERS AUGUST 2016 Name Specialty Sirott, Matthew, M.D. Hematology/ Medical Oncology Stephens, Marlene, MFT Mental Health Services Stewart, Debra, D.O. OB/GYN Sugarbaker, Tessa, M.D. Family Planning Sun, Chao, M.D. Primary Care Family Medicine Swope, Brian, M.D. Primary Care Pediatrician Vu, John, M.D. Cardiovascular Disease/ Interventional Cardiology RECREDENTIALING ORGANIZATIONAL PROVIDERS AUGUST 2016 Provider Name Provide the Following Services Location East Bay Integrated Care, Inc. dba: Hospice of the East Bay Hospice Pleasant Hill Infinity Care Services, Inc. dba: Infinity Care Services, Inc. Home Health Stockton Professional Healthcare at Home, LLC dba: Kindred at Home - Home Health - Emeryville Home Health Emeryville Professional Healthcare at Home, LLC dba: Kindred at Home - Home Health - Pleasant Hill Home Health Pleasant Hill Professional Healthcare at Home, LLC dba: Kindred at Home - Home Health – Vacaville Home Health Vacaville Professional Healthcare at Home, LLC dba: Kindred at Home - Hospice - Pleasant Hill Hospice Pleasant Hill bopl-August 9, 2016 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 320 RECOMMENDATION(S): ADOPT report as the Board of Supervisors' response to Civil Grand Jury Report No. 1614, entitled "Where Will We Live?”. FISCAL IMPACT: No fiscal impact. BACKGROUND: The 2015/16 Civil Grand Jury filed the above-referenced report, attached, on May 24, 2016, which was reviewed by the Board of Supervisors and subsequently referred to the County Administrator, who prepared the attached response that clearly specifies: Whether the finding or recommendation is accepted or will be implemented;A. If a recommendation is accepted, a statement as to who will be responsible for implementation and a definite target date; B. A delineation of the constraints if a recommendation is accepted but cannot be implemented within a six-month period; and C. The reason for not accepting or adopting a finding or recommendation.D. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Julie DiMaggio Enea (925) 335-1077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 75 To:Board of Supervisors From:David Twa, County Administrator Date:September 20, 2016 Contra Costa County Subject:RESPONSE TO CIVIL GRAND JURY REPORT NO. 1614, ENTITLED "WHERE WILL WE LIVE?" September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 321 BACKGROUND: (CONT'D) > FINDINGS F1. PDAs recognize the importance of housing near transportation and jobs for developing prosperous communities. Response: The respondent agrees with the finding. F2. Plan Bay Area 2040 seeks to combine transportation, jobs and housing as a solution to the needs of our growing population. Response: The respondent agrees with the finding. F3. While State law mandates that ABAG conduct the RHNA process, a city is not required to subsidize and/or build the units; it is only required to demonstrate that local zoning will not impede development. Response: Response not required. F4. While State law mandates that ABAG conduct the RHNA process, the County is not required to subsidize and/or build the units. It is only required to demonstrate that local zoning will not impede development. Response: The respondent agrees with the finding. F5. Inclusionary zoning programs provide incentives and regulatory waivers to builders and developers who produce both affordable and market rate homes within the same project. Response: The respondent agrees with the finding. F6. The city’s Inclusionary Housing ordinance helps to provide AH in that city. Response: Response not required. F7. The County’s Inclusionary Housing ordinance helps to provide AH in the County. Response: The respondent agrees with the finding. F8. Inclusionary Housing Ordinances sometimes include the option for the developer to pay in lieu fees instead of constructing AH units. Response: Response not required. F9. The city supplements the shortage of funds for AH by requiring builders to pay impact fees, in lieu fees, or other construction and remodeling fees. Response: Response not required. F10. Infill costs less to service than new development because it takes advantage of the existing infrastructure. Response: The respondent partially disagrees with the finding. It is not entirely clear what is meant by “costs less to service.” While infill sites often offer numerous advantages including cost efficiencies, they can sometimes be more expensive to develop because such sites sometimes have aging infrastructure that is either in need of replacement or does not have the capacity to serve the new development without substantial improvements. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 322 F11. The elimination of redevelopment agencies resulted in a reduction of the number of AH units constructed in the city by eliminating a major source of funding for affordable development projects. Response: Response not required. F12. The city delegates to the builder, owner, or management company of AH properties the responsibility for gathering and validating AH clientele information, as well as maintaining lists of potentially interested buyers. Response: Response not required. F13. There is no accessible centralized information source for available AH, which compounds the problems created by the AH shortage for those who are searching for affordable housing. Response: The respondent disagrees with the finding. The County provides centralized information on rental housing on its website at http://www.cccounty.us/affordablehousing and http://www.co.contra-costa.ca.us/5553/Affordable-Rental-Map . RECOMMENDATIONS R1. The city should consider increasing AH in PDAs. Response: Response not required. R2. The city should consider adopting an Inclusionary Housing Ordinance. Response: Response not required. R3. The city should explore rehabilitating existing housing stock as AH for purchase or rental, and identify funding to do so. Response: Response not required. R4. The County should explore rehabilitating existing housing stock as AH for purchase or rental, and identify funding to do so. Response: The recommendation has been implemented. The County currently provides Community Development Block Grant funds to rehabilitate both existing rental and ownership properties and has done so for over 30 years. R5. The city should explore increasing existing “impact fees” or “linkage fees” or enacting such fees in order to generate revenue with which to assist funding of AH. Response: Response not required. R6. The city should consider designating an employee within the city’s planning or housing department to coordinate with property management to maintain current waiting and interest lists of available AH and ensure information is posted on the city website, and identifying funding to do so. Response: Response not required. R7. The city should consider seeking federal, state, and local funding sources for AH. Response: Response not required. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 323 R8. The city should consider partnering with for-profit and not-for-profit builders to secure land suitable for AH, and identify funding to do so. Response: Response not required. R9. The County should consider seeking federal, state, and local funding sources for AH. Response: The recommendation has been implemented. The County is an entitlement grantee for HOME, CDBG and ESG (HUD Emergency Solutions Grant) funds. It receives HOPWA through the City of Oakland. It has applied for State AHSC funds. It is typically the developers that apply for AH funds, not the County. The County has provided federal funds to support 3,226 units in 60 developments throughout the County. In addition, it has served as the issuer of tax exempt bonds to support 5,950 units in 44 developments. (Fifteen projects with 1,009 units have both tax exempt bonds and federal funds.) R10. The County should consider partnering with for-profit and not-for-profit builders to secure land suitable for AH, and identify funding to do so. Response: The recommendation will not be implemented because it is not feasible. The County has provided funds to developers in the past to acquire sites for affordable housing development after there is a complete, feasible development plan. However, most funding sources prohibit “land banking” when there is not a feasible development plan with a reasonable timeline. R11. The city should consider undertaking an education initiative in the earliest phase of affordable planning projects in order to alleviate community concerns regarding AH, and identify funding to do so. Response: Response not required. R12. The County should consider undertaking an education initiative in the earliest phase of affordable planning projects in order to alleviate community concerns regarding AH, and identify funding to do so. Response: The recommendation will not be implemented because it is not warranted or reasonable. The affordable housing developers and advocacy groups are the most appropriate entities to engage in community education. R13. The city should consider identifying all infill and vacant land not in PDAs and encourage use of it for AH through tax incentives, density bonuses, etc. Response: Response not required. R14. The County should consider identifying all infill and vacant land not in PDAs and encourage use of it for AH through tax incentives, density bonuses, etc. Response: The recommendation has partially been implemented and partially requires further analysis. The County has an inventory of vacant and underutilized sites throughout the unincorporated areas that are appropriate for affordable housing development. The sites inventory is included in the County Housing Element. Additional tools to encourage affordable housing may be studied in the future as staff and funding become available. R15. The city should consider creating an easily accessible, online central repository with all relevant information on deed-restricted housing units to assure that inventory of AH is maintained, and identify funding to do so. Response: Response not required. R16. The County should consider creating an easily accessible, online central repository with all relevant September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 324 information on deed-restricted housing units to assure that inventory of AH is maintained, and indemnity funding to do so. Response: The recommendation has been implemented. The County provides centralized information on rental housing on its website at http://www.cccounty.us/affordablehousing and http://www.co.contra-costa.ca.us/5553/Affordable-Rental-Map . ATTACHMENTS Civil Grand Jury Report No. 1614, "Where Will We Live?"" September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 325 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 326 Contra Costa County 2015-2016 Grand Jury Report 1614 Page 1 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury Contact: Michael Simmons Foreperson 925-957-5638 Contra Costa County Grand Jury Report 1614 Where Will We Live? The Affordable Housing Waiting List is Closed. TO: City Councils of Antioch, Brentwood, Clayton, Concord, Danville, El Cerrito, Hercules, Lafayette, Martinez, M oraga, Oakley, Orinda, Pinole, Pleasant Hill, Pittsburg, Richmond, San Pablo, San Ramon, Walnut Creek and the Contra Costa County Board of Supervisors SUMMARY: The Bay Area is one of the most expensive regions in the world to live and work. Our County has a housing crisis that demands our immediate attention. Lack of affordable housing in Contra Costa County negatively affects our citizens and economy. Government lawmakers and fair shelter advocates call housing “affordable” when a household pays no more than 30 percent of its total income for housing costs. Income levels determine who qualifies for Affordable Housing (AH). Those qualifying include a range of households from formerly homeless individuals to first-time homebuyers. AH can include rental and homeownership; single-family and multi-family; and new or rehabilitated units. The Bay Area has an extensive network of for-profit and non-profit housing developers that create well designed, well managed AH. Despite their efforts, the demand far outstrips the supply. California housing element law, California Government Code section 65580 et seq., mandates that every city provide its fair share of AH. Since 2007, the cities in the Bay Area, including in Contra Costa County, have failed to issue the requisite number of building permits to meet their share allocations. President of the Bay Area Council, Jim Wunderman, warned that “water isn’t the only thing that is in short supply in the Bay Area. Our region is growing, our economy is humming, but the housing shortage could be our Achilles heel.” He called for California’s housing problems to receive the same decisive action that is being undertaken to combat the drought. In a recent Bay Area Council housing poll, 67 percent of residents complain that it is harder to find a place to live in the Bay Area compared with a year ago. The Grand Jury surveyed all nineteen cities in the County to learn about the resources implemented to address the shortage of AH. More than 70 percent of the County’s cities have adopted ordinances that mandate developers build a certain percentage of new home projects at below-market prices for people with lower incomes. Financial September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 327 Contra Costa County 2015-2016 Grand Jury Report 1614 Page 2 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury tools used by the cities include housing impact fees, linkage fees, in lieu fees, and density bonuses. Some cities have donated publicly owned land, vacant land for infill, and property for renovation to non-profit housing developers in an effort to alleviate their city’s AH crises. Our investigation revealed however, that ordinances, builder incentives, housing fees, and donations are not enough to solve the shortage of AH and the County and cities can and should do more. What is missing we discuss in the four focus areas of this report: 1. Public awareness about AH; 2. Governmental resources available to communities, builders, and developers for AH; 3. Contra Costa cities’ performance in meeting the need for AH; and 4. Improving and centralizing information regarding the availability of AH to ensure that those who may qualify can readily learn and keep informed of AH opportunities. METHODOLOGY In conducting its investigation and preparing this report, the Grand Jury performed the following tasks:  Interviewed selected city and County staff and representatives of: o for-profit and non-profit builders and developers, o AH advocacy organizations, and o area-wide quasi-governmental agencies.  Attended meetings of: o the County Board of Supervisors, o regional organizations, o city councils, o municipal planning commissions.  Reviewed: o published court decisions, o public materials, o online documents, o Contra Costa County and city websites.  Prepared and submitted to each city within the County a written survey pertaining to AH, and reviewed and analyzed the responses of each city (Appendix 1) September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 328 Contra Costa County 2015-2016 Grand Jury Report 1614 Page 3 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury DISCUSSION Why should AH matter to the residents of Contra Costa County? A 2015 East Bay Housing Organization (EBHO) report states that:  Seventeen percent of County residents live in poverty, in which high housing costs play a significant role.  Inflation adjusted median rent has increased seventeen percent since 2000 while the median renter income has declined seven percent. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 329 Contra Costa County 2015-2016 Grand Jury Report 1614 Page 4 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury  Renters need to earn three and one-half times the minimum wage to afford average-asking rents of $1,768 per month, reflecting upward pressure on rents in the Bay Area and the County, driven by a resurgent economy and increased demand. The chart above shows the higher percentages in the County who fall within the lower income categories (low, very low [VLI], and extremely low [ELI]) as compared to the comparable percentages nationwide. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 330 Contra Costa County 2015-2016 Grand Jury Report 1614 Page 5 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury  Between 2010 and 2014, County real estate had the highest sales price increase (50 percent) in the Bay Area.  From fiscal year 2008-2009 to fiscal year 2013-2014, the County lost seventy- one percent of state and federal funding for AH, a loss of $39,500,000. Communities thrive when people have safe and stable housing; when they live near their jobs, schools, and places of worship; when families can build roots and meet diverse neighbors; and when we use resources wisely, greening our housing and preserving open space. AH residents are seniors and people with disabilities on a fixed income, as well as teachers, retired military personnel, car mechanics, childcare workers, and others who work in our communities. In addition to the obvious benefits of helping residents, AH can benefit the wider community in significant ways:  Providing housing for the local workforce, especially lower wage earners;  Revitalizing distressed neighborhoods;  Directing economic benefits to the local community, such as increased jobs and sales taxes; and  Promoting economic and social integration while building community. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 331 Contra Costa County 2015-2016 Grand Jury Report 1614 Page 6 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury Government Efforts to Achieve AH In June 2015, the East Bay Times ran an article entitled, “Bay Area Housing Crisis May Cause NIMBY Attitudes to Wane”. NIMBY is an acronym for “not in my backyard”. Bay Area residents seem to be willing to challenge this attitude as two-thirds now believe it is tougher to find a place to live, and over half are ready to embrace higher density housing in their neighborhoods to tackle the problem. Seventy-six percent of Bay Area residents want policy makers and developers to direct their efforts toward the creation of certain types of housing. Specifically, respondents want the focus on housing for low and middle-income people. In the County, population continues to increase, bringing constant pressure on state and local governments to focus on housing affordability. Various state and local laws and ordinances are available to cities in the County and the greater Bay Area to address the shortage of AH. Housing Element California Housing Element law (California Government Code section 65580 et seq.) is the State’s primary market-based means to increase housing supply, affordability, and provide opportunities for private builders without unduly constraining housing development. The County and its nineteen cities each have a Housing Element plan certified by the California Department of Housing and Community Development (HCD), detailing their goals pertaining to AH. Association of Bay Area Governments (ABAG) ABAG is the comprehensive regional planning agency and Council of Governments (COG) for the nine counties and 101 cities and towns of the San Francisco Bay Region. The region encompasses Alameda, Contra Costa, Marin, Napa, San Francisco, San Mateo, Santa Clara, Solano, and Sonoma counties. As the COG for the Bay Area, ABAG is responsible for regional land use planning and coordination with local governments. The State sets the housing needs and ABAG allocates the housing goals for the nine Bay Area Counties by income levels set by the federal Housing and Urban Development agency (HUD). While land-use planning is fundamentally a local issue for city governments, the availability of housing is a matter of statewide importance. Housing element laws require local governments to be accommodating and accountable to meet projected housing needs. The cities maintain local control over where and what type of development should occur while providing the opportunity for the private sector to meet market demand. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 332 Contra Costa County 2015-2016 Grand Jury Report 1614 Page 7 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury Regional Housing Needs Allocation (RHNA) Government Code sections 65580-65589.8, also known as the Regional Housing Needs Allocation (RHNA), set forth the state-mandated process for identifying the total number of housing units by affordability level that each jurisdiction should accommodate. Income categories established by HUD for 2015 in the County are:  Extremely Low – A subset of the very low-income regional housing need, defined as households earning less than thirty percent of the median household income: family of four earning $28,050 or less per year.  Very Low – Defined as households earning less than fifty percent of the median household income: family of four earning $28,051 to $46,750 per year.  Low Income – Defined as households earning fifty to eighty percent of the median household income: family of four earning $46,751 to $71,600 per year.  Moderate Income – Defined as households earning eighty to one-hundred twenty percent of the median household income: a family of four earning $71,601 to $112,200 per year. The median income for the County falls within this category at $93,500 per year.  Above Moderate Income – Defined as households earning over one-hundred twenty percent of the median household income: family of four earning more than $112,200 per year. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 333 Contra Costa County 2015-2016 Grand Jury Report 1614 Page 8 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury Between 2007 and 2014, municipalities in the Bay Area collectively issued permits for 57 percent of the RHNA. Housing permits were skewed toward units for higher income consumers, meeting 99 percent of the RHNA for above-moderate income housing, but only 28 percent for moderate-income housing, 26 percent for low-income housing, and 29 percent for very low income housing. The next eight-year RHNA cycle, 2014-2022, for the County and cities, projects a lower allocation than the RHNA for 2007-2014. HCD made an adjustment to account for abnormally high vacancies and unique market conditions due to prolonged recessionary conditions, high unemployment, and unprecedented foreclosures in parts of the Region. ABAG Final Regional Housing Need Allocation for the County 2014-2022 For the County (including all 19 Cities and the unincorporated areas of the County), the proposed RHNA translates to 20,630 new units or just under 11 percent of the Bay Area’s total units. The 2014-2022 RHNA allocation is more reflective of the planning environment in the County; more specifically, it reflects both the broader policy of channeling new growth to infill areas with existing transportation infrastructure as well as to discourage growth outside of the County's urban limit line. Senate Bill 375, “The California Sustainable Communities, and Climate Protection Act of 2008,” established a new framework for the RHNA. SB 375 requires each of the state’s September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 334 Contra Costa County 2015-2016 Grand Jury Report 1614 Page 9 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury 18 metropolitan areas, including the Bay Area, to develop a Sustainable Communities Strategy (SCS) with the goals of reducing greenhouse gas (GHG) emissions from cars and light trucks and accommodating all needed housing growth within the region. This law seeks to ensure that future land uses (through RHNA and other plans) are coordinated with long-term transportation investments. Priority Development Areas (PDAs) PDAs are local areas within each city that focus development on housing, employment, amenities, and services to meet the day-to-day needs of residents and workers in a pedestrian-friendly environment served by transit. These are neighborhoods within walking distance of frequent transit service, offering a wide variety of housing options, and featuring amenities such as grocery stores, community centers, and restaurants. During 2013 and 2014, 48 percent of all allocated building permits were located in PDAs. During that same time, PDAs were home to 59 percent of the region’s permitted multi-family housing units. Plan Bay Area 2040 is a long-range integrated transportation and land-use/housing strategy that focuses housing growth in PDAs. This plan provides a strategy for meeting 80 percent of the region’s future housing needs in PDAs. Identified by cities and towns across the region, the PDAs range from regional centers like Walnut Creek’s West Downtown area, to smaller town centers such as Old Town Pinole. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 335 Contra Costa County 2015-2016 Grand Jury Report 1614 Page 10 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury Inclusionary Housing Ordinances (IH) The most popular city response to AH has been incorporating “Inclusionary Housing” (IH) ordinances in the Housing Element. In California, between 1990 and 2003, the numbers of communities with IH more than tripled —from 29 to 107 communities— meaning about 20 percent of California communities now have IH ordinances. Also called Inclusionary Zoning, seventy-eight cities in the Bay Area, including fourteen cities in the County, have some type of IH policy in place. The purpose of inclusionary zoning laws is to prevent people from being excluded from affordable housing in the communities where they live or work. IH ordinances require developers to sell a certain percentage of their new homes at below market prices . Most cities designate between 10-15 percent of new units as affordable, though some require as high as 20 percent, others as low as 4 percent. The cities’ IH laws specify a threshold number of units before the ordinance takes effect. The California building industry sued, claiming that the mandate to sell a certain percentage of homes at below market pricing was a “taking” of their property and violated the Takings Clause of the U.S. and state constitutions. Last year, in an important victory for AH advocates, in the case of California Building Industry Association v. City of San Jose, 61 Cal. 4th 435 (2015) the California Supreme Court upheld the City of San Jose’s IH ordinance, stating: “The proper constitutional inquiry is a far less exacting one: whether the requirements of San Jose’s inclusionary housing ordinance are reasonably related to the city’s legitimate interest in alleviating the municipality’s chronic shortage of low-and moderate-income housing generally.” The Court had no difficulty in concluding that there was no violation of the Takings Clause under the U.S. or state constitutions. The Court found that the city could regulate land use because it has a legitimate interest in easing the chronic shortage of AH even if it reduces builders’ profits. The builders appealed this decision to the U.S. Supreme Court. In March 2016, the U.S. Supreme Court left intact the state court’s ruling. Bay Area cities started adopting inclusionary zoning in 1973, and were among the first cities in California to begin experimenting with this policy tool. However, 50 Bay Area cities with inclusionary zoning have produced fewer than 7,000 affordable units since 1973. Contrast this with ABAG’s estimate that the region needs 24,217 AH units per year. At current rates, cities with inclusionary zoning will only produce four percent of the regions estimated AH needs for the next eight-year cycle, 2014-2022. Opponents say that IH has had a negative impact on homebuyers, local governments, and builders. They argue that inclusionary zoning has failed to create more AH because price controls do not get to the root of the problem and the real causes of AH shortages are government restrictions. Supply has not kept up with demand due to artificial restrictions attributed to land-use regulation. One recent study found that 90 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 336 Contra Costa County 2015-2016 Grand Jury Report 1614 Page 11 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury percent of the difference between physical construction costs and the market price of new homes is land use regulation. A number of cities in the County add substantial fees to the cost of development to pay for additional public benefits or to mitigate inconvenience, traffic and other effects from new housing. Builders call these add-ons the “Christmas Tree List”. These additional costs often act as a deterrent to the development of new AH. When selling a percentage of units at below market, someone must make up that difference. Taxpayers and market rate buyers bear the cost of the mandated affordable units. One of the great advantages of inclusionary zoning programs is that there is not a significant dollar cost to the city for the creation of the affordable home. The corollary is that inclusionary housing works best where the housing market is strong; that is, where private builder/developers want to build because they believe there is strong market potential and that people will buy or rent the homes they bu ild. This June, San Franciscans voted to pass Proposition C, the affordable housing charter amendment. Prop C will double the amount of inclusionary housing that must be included in new, market-rate developments. Twenty-five percent of new apartments or condos would have to be deemed affordable. In addition, Prop C requires developers to include ten percent middle income housing so that San Franciscans such as teachers and nurses can afford to live in the communities they serve. This measure ensures that both low-income and middle-income housing will be built in the same development as luxury condos. Bay Area city and county residents are watching this proposition closely. Density Bonus Law Density bonuses allow more units to be built on a property than would otherwise be allowed under zoning ordinances. In exchange for the density bonus, more AH units must be built. Allowing developers to increase the total number of housing units in a development helps to offset the building costs that the developers incur but cannot recover from the sale of below market price units. Other incentives included under density bonus laws that help make the development of AH economically feasible are:  Reduced parking requirements;  Reduced setback and minimum square footage requirements; and  Ability to donate land for the development of AH to earn a density bonus. These other incentives often are even more helpful to a project than the density bonus itself. Other Incentives Used By Cities 1. Accessory Dwelling Units Under the California Second Unit Law (AB) 866, cities may allow homeowners to build secondary units (known as “in-law” or “granny units”). The purpose is to September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 337 Contra Costa County 2015-2016 Grand Jury Report 1614 Page 12 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury increase the inventory of very low- and low-income housing without increasing service needs or additional government investment. 2. Infill Housing Infill housing on vacant or underutilized sites within already developed areas is included in many cities’ Housing Element to increase AH. According to an article published by the Greenbelt Alliance, “Strategies for Fiscally Sustainable Infill Housing”: “A city’s costs associated with building more housing are twofold. First, there are the initial costs of building or upgrading the infrastructure to serve the new housing; this may include building new roads, upgrading sewage and water capacity in the area, and building new facilities. Second, cities pay for many of the ongoing public services for the residents in the area, including police, fire, parks, and libraries. These ongoing costs also include operations and maintenance for the roads, sewage, and other infrastructure.” Infill housing can lower both initial and ongoing costs to cities by taking advantage of excess capacities in existing infrastructure and locational efficiencies. 3. Fees Paid by Developers to Fund AH The following fees paid by developers and builders to fund AH are detailed in the cities’ Housing Element laws or Inclusionary Zoning ordinances: a) Housing Impact Fees Developers of market-rate commercial and residential units pay an impact fee based on the square footage or number of new units built in a development. These fees contribute to the development or preservation of AH for residents. b) In Lieu Fees Nearly seventy percent of IH ordinances include an in lieu fee provision for developers. This fee allows developers to pay to the city a dollar amount based on square footage, instead of actually building AH. These fees go into specially designated accounts, segregated from a city’s general fund, and are used for the development of AH units and housing element mandates. These fees can fund programs compatible with AH goals such as rent relief, down payment assistance, or property renovation for sale. In lieu fees give developers a broader choice in implementing AH mandates. They can seal the deal when cities and developers are bargaining for new permits. c) Linkage Fees A portion of the jobs created by new commercial development–hotel, retail, office, etc.–are often low paying. The employees in these positions cannot September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 338 Contra Costa County 2015-2016 Grand Jury Report 1614 Page 13 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury afford market-rate housing. Commercial linkage fees, also known as job- housing linkage fees, help ameliorate some of the housing impacts generated by such projects. A Job-Housing Nexus Analysis is required to measure the connection between the construction of new commercial buildings, employment, and the need for AH. The analysis ends with a cost per-square foot for that building to provide housing for employees who would live in the locality if they could afford to do so. AH funding available to cities:  Home Investment Partnerships Program (HOME): assists cities, counties, and nonprofit community housing development organizations (CHDOs) to create and retain AH, by for example, rehabilitation, new construction, and acquisition and rehabilitation, for both single-family and multifamily projects, and predevelopment loans by CHDOs. All activities must benefit lower-income renters or owners.  Community Development Block Grant (CDBG): The primary purpose of the CDBG program is to develop viable urban communities by providing decent housing, a suitable living environment, and expanded economic opportunities principally for persons of low income. The County’s goal is to develop and conserve viable communities in areas where blight and disinvestment threaten residents’ safety, vitality, and productivity. These funds contribute to projects that benefit urban County residents.  HOME Investment Partnerships Act (HIPA): The purpose of the HIPA program is to expand the supply of decent, safe, sanitary, and AH for very low and low- income households. The County, as the Urban County representative, and the Cities of Antioch, Concord, Pittsburg, and Walnut Creek, are a group for purposes of participation in the HIPA program. The City of Richmond operates an independent HIPA program. HIPA fund contributions acquire, rehabilitate, and construct housing for lower-income households in the group area. Other programs used by Bay Area Cities to finance AH:  Housing Trust Funds: These funds, sponsored by legislation, ordinance, or resolution, can be earmarked only for AH. The key characteristic of a housing trust fund is that it receives ongoing revenue from dedicated sources of public funding, such as local fees or loan repayments. The key benefit of this type of trust is that it provides an on-going and dedicated source to fund needed housing.  Community Land Trusts: Non-profit community based organizations supported by the city or county whose mission is to provide AH in perpetuity by owning land and leasing it to those who live in houses built on that land. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 339 Contra Costa County 2015-2016 Grand Jury Report 1614 Page 14 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury IS THE COUNTY MEETING ITS FAIR SHARE ALLOCATION OF AH? Bay Area Progress in Meeting 2007-2014 RHNA Between 2010 and 2014, County real estate had the highest median price increase (50 percent) in the Bay Area. For the period 2007-2014 RHNA, the County had the best rate of success in the Bay Area in meeting its AH goals at 62 percent, but still fell far short. Of the 27,000 units assigned in the County, less than 16,800 building permits were issued. Most concerning is that in the County, permits issued for the very low and low-income RHNA units were less than 25 percent of allocated need or less than fourteen hundred units. According to East Bay Housing Organizations (EBHO), the County needs 39,759 more affordable rentals to meet immediate demand in the Extremely Low Income (ELI) and September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 340 Contra Costa County 2015-2016 Grand Jury Report 1614 Page 15 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury Very Low Income (VLI) categories. Please see chart below. Since 2010, the nine counties of the Bay Area have added less than 10,000 units of housing per year, 50 percent of the rate of construction from previous decades. Builders’ key issues/problems with meeting AH goals Builders are the producers of AH. They are key players in bringing the vision and solutions to the housing shortage. They are partners in helping cities achieve their fair share goal of AH. However, loss of government funding, as well as marketplace factors and the Great Recession created the perfect storm, presenting impediments to the construction of AH:  From fiscal year 2008-2009 to fiscal year 2013-2014, the County lost 71 percent of state and federal funding, a loss of over $34 million in redevelopment funds. Redevelopment agencies facilitated the development of AH through land acquisition and transfer, and provision of predevelopment funding. The result is that many cities have closed housing programs and cut staff. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 341 Contra Costa County 2015-2016 Grand Jury Report 1614 Page 16 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury  There is a lack of developable land and the land that can be developed is expensive.  Local development standards for height limits, lot coverage maximums, and parking requirements that lead to reduction of the number of units that can be built on a given site impedes construct of AH.  Cities often have a lengthy development application and permit process.  Cities also often require the developers pay add-on fees for infrastructure.  High local development impact fees can add fifty to one hundred thousand dollars in development costs per single-family unit according to the Contra Costa County Consortium’s 2015-2020 Consolidated Plan.  The County has an urban limit line to concentrate development and protect open space. This policy increases the cost of available land, which increases the cost of development.  One of the biggest challenges for builders of price-controlled units is alerting qualified buyers to the availability of low income housing due to a lack of comprehensive and easily-accessible directories for potential renters to gain information about such housing. Some builders estimate that the administrative cost of selling price-controlled homes is about double that spent on market-rate homes. Builders front the direct administrative costs, and the financing costs of carrying unsold inventory while searching for qualified buyers. Results of the Contra Costa Grand Jury 2015-2016 AH Survey of Cities The 19 cities in the County have differing policies and practices pertaining to AH. (See Appendix 1, Survey re AH) Highlights of these policies and practices and the tools used to address their AH shortages include: September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 342 Contra Costa County 2015-2016 Grand Jury Report 1614 Page 17 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury AH Laws in the County  All cities have a 2015 certified “Housing Element”, which details their respective plans for reaching their RHNA allocation.  All cities have a Density Bonus Ordinance, with the exception of Lafayette, which was considering adopting such an ordinance at the time of this report.  Thirteen cities and the County have restrictions on condominium conversions.  Three cities have ordinances for rent stabilization: Concord, Danville, and Hercules.  None of the cities has a rent control ordinance. Inclusionary Zoning  Fourteen cities and the County have enacted an IH ordinance with a Below Market Rate Policy: Brentwood, Concord, Danville, El Cerrito, Hercules, Martinez, Oakley, Pinole, Pittsburg, Pleasant Hill, Richmond, San Pablo, San Ramon, and Walnut Creek.  Sixteen cities have enacted an IH ordinance with in lieu fees: Brentwood, Clayton, Concord, Danville, El Cerrito, Hercules, Martinez, San Ramon, Walnut Creek, Moraga, Oakley, Pinole, Pittsburg, Pleasant Hill, Richmond, and San Pablo.  The formula for calculating in lieu fees varies by city.  Over one-half of the cities and the County allow builders to pay in lieu fees rather than build AH in new developments.  Half of the cities allow developers of new housing to build AH elsewhere in the city, which is determined by the city.  The threshold number of units above which the city required AH varied from a high of twenty-five (Brentwood) to a low of one (Walnut Creek) with an average of eight. Builder Linkage Fees  Nine cities have Housing Impact fees: Antioch, Brentwood, Hercules, Martinez, Pinole, Pleasant Hill, Richmond, San Pablo, and Walnut Creek.  Seven cities have commercial linkage fees: Antioch, Brentwood, Martinez, Pinole, Richmond, San Ramon, and Walnut Creek. Public Awareness of Availability of AH  Only one city, Brentwood, maintains a list or directory of AH units for rent or sale within the community. All other cities delegate to the builder or developer of the AH property maintenance of the AH list.  Only the city of Brentwood maintains a waiting lists or lists of interested potential candidates for AH in the community. All other cities direct interested residents to contact the AH developer, builder, or management company. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 343 Contra Costa County 2015-2016 Grand Jury Report 1614 Page 18 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury  Most affordable ownership housing is provided and managed by developers of for profit market rate housing who are responsible for locating and selling to qualified consumers.  Pleasant Hill is the only city in the survey with no deed restricted housing. Maintaining the affordability of a property that is deed restricted for lower income households is an important element of affordable home program management. Reselling or re-renting deed-restricted units to another qualified household maintains an inventory of AH. (See Table Appendix 2) Anyone looking for AH in the County has to be persistent and patient and access numerous sources of information, repeatedly and often. For example: East Bay Housing Organization’s (EBHO) 2015-2016 AH Guidebook suggests the following for those seeking AH: 1. Frequently check the websites of non-profit developers. 2. Call them and ask for a list of properties, including those in development. If they have an interest list, have your name placed on the list for properties that meet your needs and income level. 3. Get on as many waitlists as you can. When a waitlist opens, call the property. Ask for an application, or go to the property to get an application. Submit it by the deadline. 4. Once you have submitted your applications, let each property know if you move, or change your phone number. In order to remain on a waitlist, you must be in regular contact with the site manager of each property. Ask to find out the best way to do this. 5. Apply to as many AH properties as you can. Be persistent, do not get discouraged, and advocate for more AH in your community. 6. You can also call 211 for help and advice. THE FUTURE: PLAN BAY AREA 2040 The 1.1 million residents of the County have a strong interest in protecting the wealth of features that make it a magnet for people and businesses. ABAG’s Plan Bay Area 2040 looks forward to a sustainable pattern of regional growth that will help preserve the Bay Area’s unique quality of life. The Plan meets the requirements of California’s climate law (Senate Bill 375, Steinberg) to decrease transportation-related greenhouse gas emissions and accommodate all needed housing growth within our region’s borders. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 344 Contra Costa County 2015-2016 Grand Jury Report 1614 Page 19 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury From 2010 to 2040, Contra Costa County is projected to experience 11 percent of the regional housing growth, adding an estimated 93,390 homes. The County will also take 11 percent of the region’s job growth, adding an estimated 70,300 jobs, the majority of which will be in PDAs. Both jobs and housing growth will cluster along San Pablo Avenue in the western part of the County, including Richmond, as well as in the suburbs of Antioch, Pittsburg, Walnut Creek, and San Ramon. The most transformative growth will occur at the former Concord Naval Weapons station, where a new Regional Center with over 17,000 jobs and 12,000 homes will rise near BART. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 345 Contra Costa County 2015-2016 Grand Jury Report 1614 Page 20 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury Plan Bay Area 2040 recommends mixed-income housing production and locally-led planning in PDAs. PDAs are locally identified, infill development opportunity areas within existing communities. They are generally areas of at least 100 acres where there is local commitment to developing more housing along with amenities and services to meet the day-to-day needs of residents in a pedestrian-friendly environment served by transit. To be eligible to become a PDA, an area has to be within an existing community, near existing or planned fixed transit or served by comparable bus service, and planned for more housing. It is important to note that for purposes of compliance with state law, the requirement is simply that jurisdictions demonstrate that there is adequate zoned capacity by listing possible parcels on which an adequate number of housing units could be built. In other words, these sites are markers for where jurisdictions assure that housing development could go, but not necessarily, where future housing will go. Ultimately, actual development is driven by developer interest, the availability of financing or subsidy sources (in the case of deed-restricted AH), and where developers expect to maximize their investment. PDAs will play a primary role in accommodating expected future growth. Overall, the existing households in the PDAs will increase 115 percent to over 100,000 households by 2040 while employment in Contra Costa PDAs will increase 60 percent to almost September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 346 Contra Costa County 2015-2016 Grand Jury Report 1614 Page 21 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury 188,000 jobs. About 60 percent of both new employment and new households will occur in PDAs. To view the PDA interactive website go to: http://gis.abag.ca.gov/website/PDAShowcase/ Conclusion We can no longer afford to ignore the housing crisis in the County. AH is imperative as we plan for the future. Middle class families and professionals cannot afford to enter the housing market in the communities in which they work. Evicted renters become homeless, because they cannot afford escalating housing cost increases. The Bay Area News Group reports almost daily about the shortage of AH. Cities and counties do not generally build the houses. However, we look to our city and County boards and planners to lead us into a future community where we can all afford to live and thrive. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 347 Contra Costa County 2015-2016 Grand Jury Report 1614 Page 22 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury FINDINGS F1. PDAs recognize the importance of housing near transportation and jobs for developing prosperous communities. F2. Plan Bay Area 2040 seeks to combine transportation, jobs and housing as a solution to the needs of our growing population. F3. While State law mandates that ABAG conduct the RHNA process, a city is not required to subsidize and/or build the units; it is only required to demonstrate that local zoning will not impede development. F4. While State law mandates that ABAG conduct the RHNA process, the County is not required to subsidize and/or build the units. It is only required to demonstrate that local zoning will not impede development. F5. Inclusionary zoning programs provide incentives and regulatory waivers to builders and developers who produce both affordable and market rate homes within the same project. F6. The city’s Inclusionary Housing ordinance helps to provide AH in that city. F7. The County’s Inclusionary Housing ordinance helps to provide AH in the County. F8. Inclusionary Housing Ordinances sometimes include the option for the developer to pay in lieu fees instead of constructing AH units. F9. The city supplements the shortage of funds for AH by requiring builders to pay impact fees, in lieu fees, or other construction and remodeling fees. F10. Infill costs less to service than new development because it takes advantage of the existing infrastructure. F11. The elimination of redevelopment agencies resulted in a reduction of the number of AH units constructed in the city by eliminating a major source of funding for affordable development projects. F12. The city delegates to the builder, owner, or management company of AH properties the responsibility for gathering and validating AH clientele information, as well as maintaining lists of potentially interested buyers. F13. There is no accessible centralized information source for available AH, which compounds the problems created by the AH shortage for those who are searching for affordable housing. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 348 Contra Costa County 2015-2016 Grand Jury Report 1614 Page 23 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury RECOMMENDATIONS R1. The city should consider increasing AH in PDAs. R2. The city should consider adopting an Inclusionary Housing Ordinance. R3. The city should explore rehabilitating existing housing stock as AH for purchase or rental, and identify funding to do so. R4. The County should explore rehabilitating existing housing stock as AH for purchase or rental, and identify funding to do so. R5. The city should explore increasing existing “impact fees” or “linkage fees” or enacting such fees in order to generate revenue with which to assist funding of AH. R6. The city should consider designating an employee within the city’s planning or housing department to coordinate with property management to maintain current waiting and interest lists of available AH and ensure information is posted on the city website, and identifying funding to do so. R7. The city should consider seeking federal, state, and local funding sources for AH. R8. The city should consider partnering with for-profit and not-for-profit builders to secure land suitable for AH, and identify funding to do so. R9. The County should consider seeking federal, state, and local funding sources for AH. R10. The County should consider partnering with for-profit and not-for-profit builders to secure land suitable for AH, and identify funding to do so. R11. The city should consider undertaking an education initiative in the earliest phase of affordable planning projects in order to alleviate community concerns regarding AH, and identify funding to do so. R12. The County should consider undertaking an education initiative in the earliest phase of affordable planning projects in order to alleviate community concerns regarding AH, and identify funding to do so. R13. The city should consider identifying all infill and vacant land not in PDAs and encourage use of it for AH through tax incentives, density bonuses, etc. R14. The County should consider identifying all infill and vacant land not in PDAs and encourage use of it for AH through tax incentives, density bonuses, etc. R15. The city should consider creating an easily accessible, online central repository with all relevant information on deed-restricted housing units to assure that inventory of AH is maintained, and identify funding to do so. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 349 Contra Costa County 2015-2016 Grand Jury Report 1614 Page 24 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury R16. The County should consider creating an easily accessible, online central repository with all relevant information on deed-restricted housing units to assure that inventory of AH is maintained, and identify funding to do so. REQUIRED RESPONSES Findings Recommendations Contra Costa County Board of Supervisors F1, F2, F4, F5, F7, F10, F13 R4, R9, R10, R12, R14, R16 City Council of Antioch F1 – F3, F5, F6, F8 –F13 R1 – R3, R5 – R8, R11, R13, R15 City Council of Brentwood F1 – F3, F5, F6, F8 –F13 R1 – R3, R5 – R8, R11, R13, R15 City Council of Clayton F1 – F3, F5, F6, F8 –F13 R1 – R3, R5 – R8, R11, R13, R15 City Council of Concord F1 – F3, F5, F6, F8 –F13 R1 – R3, R5 – R8, R11, R13, R15 City Council of Danville F1 – F3, F5, F6, F8 –F13 R1 – R3, R5 – R8, R11, R13, R15 City of Council El Cerrito F1 – F3, F5, F6, F8 –F13 R1 – R3, R5 – R8, R11, R13, R15 City of Council Hercules F1 – F3, F5, F6, F8 –F13 R1 – R3, R5 – R8, R11, R13, R15 City of Council Lafayette F1 – F3, F5, F6, F8 –F13 R1 – R3, R5 – R8, R11, R13, R15 City Council of Martinez F1 – F3, F5, F6, F8 –F13 R1 – R3, R5 – R8, R11, R13, R15 City Council of Moraga F1 – F3, F5, F6, F8 –F13 R1 – R3, R5 – R8, R11, R13, R15 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 350 Contra Costa County 2015-2016 Grand Jury Report 1614 Page 25 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury City Council of Oakley F1 – F3, F5, F6, F8 –F13 R1 – R3, R5 – R8, R11, R13, R15 City Council of Orinda F1 – F3, F5, F6, F8 –F13 R1 – R3, R5 – R8, R11, R13, R15 City Council of Pinole F1 – F3, F5, F6, F8 –F13 R1 – R3, R5 – R8, R11, R13, R15 City Council of Pleasant Hill F1 – F3, F5, F6, F8 –F13 R1 – R3, R5 – R8, R11, R13, R15 City Council of Pittsburg F1 – F3, F5, F6, F8 –F13 R1 – R3, R5 – R8, R11, R13, R15 City Council of Richmond F1 – F3, F5, F6, F8 –F13 R1 – R3, R5 – R8, R11, R13, R15 City Council of San Pablo F1 – F3, F5, F6, F8 –F13 R1 – R3, R5 – R8, R11, R13, R15 City Council of San Ramon F1 – F3, F5, F6, F8 –F13 R1 – R3, R5 – R8, R11, R13, R15 City Council of Walnut Creek F1 – F3, F5, F6, F8 –F13 R1 – R3, R5 – R8, R11, R13, R15 These responses must be provided in the format and by the date set forth in the cover letter that accompanies this report. An electronic copy of these responses in the form of a Word document should be sent by e-mail to epant@contracosta.courts.ca.gov and a hard (paper) copy should be sent to: Civil Grand Jury – Foreperson 725 Court Street P.O. Box 431 Martinez, CA 94553-0091 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 351 Contra Costa County 2015-2016 Grand Jury Report 1614 Page 26 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury Appendix 1 Contra Costa Civil Grand Jury 2015-2016 Survey re Affordable Housing December 2015 City: Person Responding:_____________________________________ Contact information: (email)___________________________(phone)____________________________ What is the “threshold” number of residential units in a development project above which requires affordable housing? Does (City) require a builder or developer of a new residential project or proposal greater than the “threshold” number of residential units to provide affordable housing within the project? If not within the proposed project or proposal, is the builder or developer required to provide affordable housing elsewhere within (City)? What steps, if any, does (City) take to confirm that a builder or developer is complying with its obligation to provide affordable housing as a component of its development in (City)? What record does (City) maintain regarding compliance by a builder or developer with the obligation to provide affordable housing? If a builder or developer is required to provide affordable housing elsewhere within (City), who determines and how is the alternate location for affordable housing determined? Does the city permit payment of funds by the developer or builder “in lieu” of providing affordable housing? If yes, how and when does this occur? How does (City) calculate the amount of an “in lieu” payment? Does (City) deposit “in lieu” funds into a segregated or “trust account” specifically for “in lieu” funds? If yes, how are “in lieu” funds tracked or accounted for? Has (City) received payment of “in lieu” funds within the period 2007-2014? If yes, what is the total $$ amount of “in lieu” funds received by the City within the period 2007-2014? What is the current “in lieu” $$ balance held by (City)? September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 352 Contra Costa County 2015-2016 Grand Jury Report 1614 Page 27 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury Does (City) have a plan or protocol for the expenditure of “in lieu” funds, including a time frame within which the funds must be spent and an amount of funds to be spent? If yes, and the plan or protocol is included in an ordinance, please cite or refer to the ordinance by number. Is (City) required to spend those funds on affordable housing within (City) city limits? What is the total $$ amount of “in lieu” funds spent by (City) on affordable housing within the period 2007-2014? Has any affordable housing been constructed in (City) within the period 2007-2014. How many units of affordable housing currently exist in (City) in each of the following income categories? Very Low_________ Low_______ Moderate_________ Above Moderate____________ How many units of affordable housing are deed restricted in (City)? Does (City) maintain a record of inquiries to (City) from candidates for affordable housing? If yes, for how long is such a record maintained? Does (City) maintain a record of responses to inquiries from candidates for affordable housing and referrals of such candidates to appropriate (City) or private resources? If yes, for how long is such a record maintained? How does (City) inform candidates for affordable housing that such housing is or will become available within (City)? Does (City) maintain a central list or waiting list of candidates for affordable housing? If not, is such a waiting list maintained elsewhere or by any entity other than (City)? If a waiting list is maintained, how many people are currently on the waiting list or lists for affordable housing in (City)? Has the number of people on the waiting list for affordable housing changed from 2007 to 2014? If the number has increased, by how much? If the number has decreased, by how much? Does (City) select the management company to manage affordable rental housing within (City)? If yes, what are the criteria used in the selection of the management company? If not, who selects the management company and does (City) have input into the selection of the management company? What is the name of the management company or companies managing affordable housing within (City)? Does (City) require reporting by the management company or September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 353 Contra Costa County 2015-2016 Grand Jury Report 1614 Page 28 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury companies to (City)? If yes, please provide a copy of the most recent report from each management company. What is the name and contact information of the (City) staff person or department administrator most knowledgeable about affordable housing within (City)? What are the major obstacles to providing affordable housing within (City)? How is (City) addressing these obstacles? September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 354 Contra Costa County 2015-2016 Grand Jury Report 1614 Page 29 Grand Jury Reports are posted at http://www.cc-courts.org/grandjury Appendix 2 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 355 RECOMMENDATION(S): APPROVE revised Bylaws of the Advisory Council on Aging as recommended by the Employment and Human Services Department Director. FISCAL IMPACT: Not applicable. BACKGROUND: The Advisory Council on Aging (ACOA) is an advisory body to the Contra Costa County Board of Supervisors. In review of the ACOA Bylaws, revisions were made to provide greater clarity and direction in the administration of the Council's operations. The revision of Section 3.9 will allow the ACOA Executive Committee to have final decision making powers on whether or not to vacate a seat on the Council due to a member's absence(s). The Membership Committee will track member attendance and contact members who experience a series of absences. The purpose of the contact, call or letter, is to remind members of the Leave of Absence Request procedures and to review the impact their absences have on the Council's ability to establish a quorum under the Brown Act. The Membership Committee will determine if an absence was due to medical reasons or other unforeseen emergency. The Executive Committee will advise the Membership Committee as to any proposed course of action regarding the absences. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Elaine Burres, 313-1717 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 76 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:September 20, 2016 Contra Costa County Subject:Advisory Council on Aging Bylaws Revision September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 356 CONSEQUENCE OF NEGATIVE ACTION: If not approved, the Advisory Council on Aging Bylaws will contain inconsistencies. CHILDREN'S IMPACT STATEMENT: Not applicable. ATTACHMENTS ACOA Bylaws Redline Revision 9.16 ACOA Revised Bylaws Final 9.16 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 357 CONTRA COSTA COUNTY AADDVVIISSOORRYY CCOOUUNNCCIILL OONN AAGGIINNGG September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 358 ADVISORY COUNCIL ON AGING BYLAWS INDEX PREAMBLE ARTICLE I NAME Page 1.1 Name 1 ARTICLE II PURPOSE 2.1 Planning for Older Residents 1 2.2 Leadership and Advocacy 1 2.3 Advise on Area Plan 1-2 ARTICLE III MEMBERSHIP 3.1 Composition of Council 2 3.2 Membership Status 2 3.3 Members’ Terms of Office 2 3.4 Residency and Age Requirement 2 3.5 Ex-Officio Members 2-3 3.6 Past Council Presidents 3 3.7 Emeritus Members 3 3.8 Members 3 3.9 Attendance 3 3.10 Leaves of Absence 3-4 3.11 Resignation 4 3.12 Removal of Members 4 ARTICLE IV MEMBERSHIP MANDATES 4.1 Commitment 4 4.2 Ethics Training 4 4.3 Disclosure of Financial Interests 4 4.4 Perception of Conflict 5 ARTICLE V OFFICERS 5.1 Council Officers 5 5.2 Officers’ Terms of Office 5 5.3 Officers’ Duties 5 5.4 Representation on TACC 5 5.5 Succession Protocol - President 5 5.6 Succession Protocol – All Other Officers 5-6 5.7 Termination of Officers 6 5.8 Director of Aging and Adult Services 6 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 359 ARTICLE VI MEETINGS, COMMITTEES, WORK GROUPS 6.1 Regular Meetings 6 6.2 Special Meetings 6 6.3 Executive Committee 6 6.4 Annual Meeting 6-7 6.5 Committee and Work Group Structure 7 6.6 Committee Quorums 7 6.7 Committees and Work Groups 7 6.8 Task Force and Ad Hoc Committees 7-8 6.9 Standing Committees and Work Groups 8 ARTICLE VII CONDUCT OF MEETINGS 7.1 Order of Business 8 7.2 Council Quorum 8 7.3 Quorum Declaration 8 7.4 Meetings in Absence of a Quorum 8 ARTICLE VIII NOMINATING COMMITTEE 8.1 Annual formation of Committee 8-9 8.2 Purpose of Nominating Committee 9 8.3 Structure of Committee 9 8.4 Presentation of Slate of Officers 9 8.5 Nominating Committee Terms of Office 9 ARTICLE IX AMENDMENTS 9.1 Amendments to Bylaws 9 9.2 No conflict with Board of Supervisors 9 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 360 @bcl@98120b39.doc 1 CONTRA COSTA COUNTY ADVISORY COUNCIL ON AGING BYLAWS As of December 1, 2015 PREAMBLE In recognition of the problems of the older people of Contra Costa County and the need for concerted community action to help resolve these problems, this non-sectarian, non-partisan organization was formed in 1962. ARTICLE I – NAME 1.1 The name of this organization shall be “CONTRA COSTA COUNTY ADVISORY COUNCIL ON AGING”, which shall hereinafter be re- ferred to as "The Council". * *The Board of Supervisors sanctioned the Council as the County-wide Coordinating Committee in 1969. Under the Older Americans Act (Title III of the Older Americans Comprehensive Services Amendment of 1973), the Contra Costa Area Agency on Aging was established October 1, 1975, with the Advisory Council on Aging as the representative group which advises the Board of Supervisors on the Contra Cos- ta Area Plan and its implementation. ARTICLE II – PURPOSE 2.1 Planning for Older Residents The Council shall provide a means for county-wide planning, coopera- tion and coordination for individuals and groups interested in improv- ing and developing services and opportunities for the older residents of this County. 2.2 Leadership and Advocacy The Council shall provide leadership and advocacy on behalf of older persons and serve as a channel of communication and information on aging. 2.3 Advise on Area Plan The Council shall advise the Area Agency on Aging, the Aging and Adult Services Bureau of the Contra Costa County Employment and Human Services Department (hereinafter referred to as "Aging and Adult Services") and the Board of Supervisors on an Area Plan based on the unmet needs and priorities of older persons as determined by September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 361 @bcl@98120b39.doc 2 surveys of local committees (commissions) and coalitions on aging, and results of public hearings held in conjunction with Aging and Adult Services. ARTICLE III - MEMBERSHIP 3.1 Composition of Council Including the officers, the Council shall have not more than 40 mem- bers. These members shall consist of the designated representatives of the local municipalities [nineteen (19)], and one (1) Senior Nutrition Program Council representative. The remainder will be Members-at- Large (20.) The Council will strive to achieve membership that reflects the ethnic, economic and geographic balance of the senior population of the County. The Council will make every effort to achieve a me m- bership where one-fourth of the Council is made up of actual consum- ers of services under the Area Plan, and at least one member will represent the interests of people with disabilities. 3.2 Membership Status Members-at-large are appointed by the County Board of Supervisors, following their standard policies and procedures for such appoint- ments. Local municipalities and the Senior Nutrition Program Council select a representative as their designated liaison to the Council. 3.3 Members’ Terms of Office The County Board of Supervisors shall approve members for an ap- proximate two (2) year term. All terms expire on September 30th. Ac- cordingly, an appointment made on a date other than October 1 will have a term adjusted to expire on the September 30 prior to the two - year anniversary date. When applicable, any vacant seat shall be filled for the unexpired term remaining for that seat. 3.4 Residency and Age Requirement All members shall reside in Contra Costa County. Change of residence to outside of Contra Costa County will automatically terminate mem- bership on the Council. All members shall be at least eighteen (18) years of age. 3.5 Ex-Officio Members Contra Costa County members of the California Commission on A g- ing, the California Senior Legislature and representatives of other groups from Contra Costa County concerned with aging may be in- vited by the Council to join it as ex-officio, non-voting members. Such September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 362 @bcl@98120b39.doc 3 ex-officio memberships shall be outside of, and in addition to the num- ber of regular memberships established by Section 3.1 of these bylaws. 3.6 Past Council Presidents All past presidents who are no longer members of the Advisory Coun- cil on Aging shall be considered members ex-officio after their terms of office have been completed. Such memberships shall be non-voting. 3.7 Emeritus Members To honor past exemplary service to the Council, any member of the Council may nominate and a majority of the members may vote to ap- point an Emeritus Member. Such appointment is an honorary lifetime title. Emeritus members may not vote, nor does their membership fac- tor into the quorum determination. 3.8 Appointments of Members When a vacancy occurs, the Membership Committee shall recommend a replacement for approval by the Council and possible appointment by the Board of Supervisors 3.9 Attendance For the purposes of attendance, a membership year is January through December. Due to the inability of the Council to carry out its business when a quorum is not met, attendance at all required meetings is of the utmost importance. All members are required to attend meetings on a regular basis. A member who is absent from four (4) regularly scheduled meetings in a membership year shall be deemed to have voluntarily resigned from the Council. If that occurs, the former Council member’s status will be noted at the next scheduled Council meeting and shall be recorded in the Council’s minutes. The President shall, with the concurrence of the Executive Committee, inform the Board of Supervisors of the member’s resignation and request the appointment of a replacement. 3.10 Leaves of Absence A member may request a Leave of Absence. Requests for a Leave of Absence must be in writing and: (1) include the beginning date; (2) the anticipated ending date; and (3) the reason for the leave request. Ex- amples of acceptable reasons for leaves include: bereavement, family and medical leaves, jury and witness duty, or a personal leave for September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 363 @bcl@98120b39.doc 4 another reason. The Executive Committee will determine if the leave is granted or denied and the President will notify the member. If a p- proved, the member’s attendance will not be tallied during the leave period and their seat will not be declared vacant. 3.11 Resignation All members must submit a written resignation when vacating mem- bership. The President shall then submit the resignation to the B oard of Supervisors. 3.12 Removal of Members After three meetings following appointment to the Council, each mem- ber shall be subject to removal for cause by motion of any member and passing vote by a majority of the Council. In the case of municipal a p- pointments, a recommended removal may also occur at any time the municipality withdraws their approval or sponsorship. As the Contra Costa County Board of Supervisors is the appointing authority for the Advisory Council on Aging, recommended removals are subject to the ratification of the Board of Supervisors. ARTICLE IV – MEMBERSHIP MANDATES 4.1 Commitment Incoming members are to be active, contributing members as evi- denced by, but not limited to, attendance at the regular monthly Coun- cil meetings and each member is required to participate in the activities of at least one of the Council’s committees or designated work groups. A member must satisfy the attendance requirements of any organiza- tion which they have been assigned to represent the Council. 4.2 Ethics Training All members of the Advisory Council on Aging are required to take formal ethics training (AB1234) every two (2) years. New members have up to one (1) year to fulfill their obligation for the first training. 4.3 Disclosure of Financial Interests All Advisory Council members must annually complete and file Cali- fornia Form 700 – Statement of Economic Interests. The members are only required to disclose those financial interests that are set forth in the Employment and Human Services Department Conflict of Interest Code. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 364 @bcl@98120b39.doc 5 4.4 Perception of Conflict The Advisory Council has developed its own document addressing the perception of conflict. Its purpose is to strongly encourage all members to recuse themselves from any discussion or vote which could be inte r- preted as constituting a conflict of interest, be construed as a clash of loyalties or be perceived as self-serving in any way. ARTICLE V – OFFICERS 5.1 Council Officers Officers of the Advisory Council on Aging shall be as follows: Presi- dent, First Vice-President, Second Vice-President, Secretary and Trea- surer. 5.2 Officers’ Terms of Office The above-named officers shall hold office for one (1) year or until their successors are elected or appointed. The aforementioned officers (5.1) may serve no more than two (2) consecutive terms of one year each in the same position. 5.3 Officers’ Duties The duties of the respective officers shall be those regularly associated with such titles except that the President may assign special duties to a specific officer at any time. 5.4 Representation on TACC The President of the Contra Costa County Advisory Council on Aging, as chair of the Advisory Council, shall be the Council’s representative to the Triple A Council of California (TACC.) The 1st Vice President serves as a TACC alternate director (member.) 5.5 Succession Protocol - President In the event that the President does not complete his/her term, the first Vice-President shall move into the presidency and serve out the unex- pired term. The second Vice-President shall then become the first Vice- President. The newly appointed President, with the assistance of the Nominating Committee (or Membership Committee as applicable), shall select a member of the Council to serve the unexpired term of the second Vice-President. The Advisory Council shall approve or disap- prove the selection for second Vice-President. 5.6 Succession Protocol - All Other Officers Vacancy in mid-term of the 1st Vice President will be filled by the 2nd September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 365 @bcl@98120b39.doc 6 Vice President with the balance of succession as noted in 5.5 above. Vacancy mid-term of the 2nd Vice President, Secretary or Treasurer shall be filled by the Nominating Committee (or Membership Commit- tee if Nominating is not then in session) recommending to the Council the name of a Council Member. If, however, the vacated officer’s posi- tion has less than three (3) months duration remaining, the President shall appoint a member of the current Council to serve the unexpired balance of the term. In either case, the Council shall approve or disa p- prove the appointments. 5.7 Termination of Officers Officers may be removed for just cause by a majority vote of the full Advisory Council on Aging when 90% of all appointed members are present, or at a special meeting convened for that purpose at which a quorum is present. Any officer removed ceases to hold the office once the vote has been tallied and announced. Succession shall be as out- lined in Sections 5.5 and 5.6. 5.8 Director of Aging & Adult Services The Director of Aging and Adult Services shall serve as a consultant to the Council. The Director shall submit a monthly report to the Council at the regular meetings. Special reports may be given at the December annual meeting. ARTICLE VI – MEETINGS, COMMITTEES, WORK GROUPS 6.1 Regular Meetings There shall be at least eight (8) meetings a year, at such time and place as agreed upon. 6.2 Special Meetings The President shall call a special meeting of the Council at any time upon the written request of at least five (5) members of the Council. Also, the President may call a special meeting of the Council at any time an emergency meeting is felt to be imperative. 6.3 Executive Committee There shall be an Executive Committee of the Council composed of the elected officers, the immediate past president, chair of standing co m- mittees and chairs of designated county-wide work groups (designated by the Council), if they are also members of the Advisory Council. On- ly members of the Executive Committee shall have voting rights at Ex- ecutive Committee. Other members of the Advisory Council may be September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 366 @bcl@98120b39.doc 7 invited to give reports or recommendations at the Executive Commit- tee meetings. 6.4 Annual Meeting At the December meeting, the council will render to the public a report of the Council’s activities and accomplishments of the past year and shall install new officers for the coming year. 6.5 Committee and Work Group Structure The President of the Council, upon taking office, shall appoint the Chairs of each Committee and Work Group. Work Group Chairs or one of the two Co-Chairs, shall be members of the Council. Chairs of Work Groups who are also Council members are also voting members of the Executive Committee. Committees may take action consistent with the Advisory Council on Aging’s policies and procedures. Work Groups must bring action items to the Executive Council for determination if the item will move forward for final action of the Council in full. 6.6 Committee Quorums A majority of a committee shall constitute a quorum. The act of a ma- jority of the members present at a meeting at which a quorum is present shall be the act of the committee. Unless otherwise provided in the resolution of the Advisory Council on Aging, work groups and ad hoc committees shall act under the direction of their respective Chairs without any requirement for a quorum. 6.7 Committees and Work Groups Each committee or work group shall have a chairperson. The President of the Advisory Council shall be an ex-officio member of all committees of the Advisory Council and shall be notified of all meetings. A list of Council members on each committee and work group shall be kept, in addition to attendance of Advisory Council members maintained for each meeting and copies given to the Advisory Council staff person. Committee and work group meeting notices shall be mailed, e-mailed, telephoned, and/or personally given, approximately one work week in advance of the meeting date to all members of the committee. 6.8 Task Force or Ad Hoc Committees In the implementation of the Area Plan, the Council shall dev elop task forces or ad hoc committees, where needed, in the accomplishment of specific objectives. The Chair of the Advisory Council may designate or September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 367 @bcl@98120b39.doc 8 solicit participation for ad hoc committees. Ad hoc committees are not subject to the Brown Act, but are subject to the County’s Better Gov- ernment Ordinance (C.C.C. Ord. Code, § 25-2.) 6.9 Standing Committees and Work Groups The following shall be the Standing Committees and Work Groups of the Council: Executive Committee, Planning Committee, Membership Committee, Health Work Group, Housing Work Group, Legislative Work Group, Marketing Work Group and Transportation Work Group. ARTICLE VII – CONDUCT OF MEETINGS 7.1 Order of Business The President or a majority vote of the Council may change the order of business as may be required. 7.2 Council Quorum A quorum for the transaction of business by the Council shall consist of a majority (one more than half) of the total number of seats of the Coun- cil. Membership of the Council shall be evidenced by the list of autho- rized seats approved by the Board of Supervisors at the time of roll call. Ex-officio or emeritus members of the Council under sections 3.5, 3.6 and 3.7 shall not be counted when establishing a quorum under this sec- tion. 7.3 Quorum Declaration After a quorum is declared to exist, all transactions of business can pr o- ceed, regardless whether enough attendees leave to decrease the mem- bers present below the quorum requirement. In such an event, any mo- tions for action will be determined by a majority vote of the members then present. 7.4 Meetings in the Absence of a Quorum A quorum is not required in order to conduct a meeting, with the excep- tion that no motions may be introduced or voted upon. Discussion can take place, with the item carried forward to the next meeting. All other non-action items of business of the Council may proceed without a quo- rum present. If sufficient members arrive after roll call to make up a quorum, the meeting may proceed without restrictions. ARTICLE VIII - NOMINATING COMMITTEE 8.1 The nominating committee shall normally be chosen after installation of September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 368 @bcl@98120b39.doc 9 new officers but no later than August of each year. The Nominating Committee is a Sub-Committee of the Membership Committee. 8.2 The nominating committee shall be chosen annually for the purpose of presenting an annual slate of officers for election or filling vacant officer positions that occur while the Nominating Committee is in session. 8.3 The nominating committee shall have five members elected by caucus of advisory council members from each of the five supervisorial districts. 8.4 The nominating committee shall present a slate of officers at a council meeting prior to the Annual Meeting in December and will also request additional nominations from the floor. Election of new officers shall take place at the annual meeting in December. 8.5 The nominating committee members may serve two (2) consecutive terms of one (1) calendar year for the applicable months the committee is in session. The nominating committee at its first meeting following election of its members shall choose one of its members as chair. ARTICLE IX– AMENDMENTS 9.1 The Bylaws may be amended by a majority vote of the total membership of the Council present at any regular meeting or special meeting called for that purpose, provided that each member of the Council has been notified, in writing of the wording of the proposed amendment(s) at least ten (10) days in advance of the meeting. 9.2 These Bylaws must not conflict with the Board of Supervisors’ Ordin- ances regarding Advisory Councils. The Council may adopt such By- laws as shall seem appropriate and necessary for the functioning of the Council. Approved and adopted by the Contra Costa County Board of Supervisors as evidenced by passage of Board Order: Board Agenda Item Number___________On_______________, 2015 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 369 CONTRA COSTA COUNTY AADDVVIISSOORRYY CCOOUUNNCCIILL OONN AAGGIINNGG September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 370 ADVISORY COUNCIL ON AGING BYLAWS INDEX PREAMBLE ARTICLE I NAME Page 1.1 Name 1 ARTICLE II PURPOSE 2.1 Planning for Older Residents 1 2.2 Leadership and Advocacy 1 2.3 Advise on Area Plan 1-2 ARTICLE III MEMBERSHIP 3.1 Composition of Council 2 3.2 Membership Status 2 3.3 Members’ Terms of Office 2 3.4 Residency and Age Requirement 2 3.5 Ex-Officio Members 2-3 3.6 Past Council Presidents 3 3.7 Emeritus Members 3 3.8 Members 3 3.9 Attendance 3 3.10 Leaves of Absence 3-4 3.11 Resignation 4 3.12 Removal of Members 4 ARTICLE IV MEMBERSHIP MANDATES 4.1 Commitment 4 4.2 Ethics Training 4 4.3 Disclosure of Financial Interests 4 4.4 Perception of Conflict 5 ARTICLE V OFFICERS 5.1 Council Officers 5 5.2 Officers’ Terms of Office 5 5.3 Officers’ Duties 5 5.4 Representation on TACC 5 5.5 Succession Protocol - President 5 5.6 Succession Protocol – All Other Officers 5-6 5.7 Termination of Officers 6 5.8 Director of Aging and Adult Services 6 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 371 ARTICLE VI MEETINGS, COMMITTEES, WORK GROUPS 6.1 Regular Meetings 6 6.2 Special Meetings 6 6.3 Executive Committee 6 6.4 Annual Meeting 6-7 6.5 Committee and Work Group Structure 7 6.6 Committee Quorums 7 6.7 Committees and Work Groups 7 6.8 Task Force and Ad Hoc Committees 7-8 6.9 Standing Committees and Work Groups 8 ARTICLE VII CONDUCT OF MEETINGS 7.1 Order of Business 8 7.2 Council Quorum 8 7.3 Quorum Declaration 8 7.4 Meetings in Absence of a Quorum 8 ARTICLE VIII NOMINATING COMMITTEE 8.1 Annual formation of Committee 8-9 8.2 Purpose of Nominating Committee 9 8.3 Structure of Committee 9 8.4 Presentation of Slate of Officers 9 8.5 Nominating Committee Terms of Office 9 ARTICLE IX AMENDMENTS 9.1 Amendments to Bylaws 9 9.2 No conflict with Board of Supervisors 9 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 372 @bcl@2813ea6f.doc 1 CONTRA COSTA COUNTY ADVISORY COUNCIL ON AGING BYLAWS As of December 1, 2015 PREAMBLE In recognition of the problems of the older people of Contra Costa County and the need for concerted community action to help resolve these problems, this non-sectarian, non-partisan organization was formed in 1962. ARTICLE I – NAME 1.1 The name of this organization shall be “CONTRA COSTA COUNTY ADVISORY COUNCIL ON AGING”, which shall hereinafter be re- ferred to as "The Council". * *The Board of Supervisors sanctioned the Council as the County-wide Coordinating Committee in 1969. Under the Older Americans Act (Title III of the Older Americans Comprehensive Services Amendment of 1973), the Contra Costa Area Agency on Aging was established October 1, 1975, with the Advisory Council on Aging as the representative group which advises the Board of Supervisors on the Contra Cos- ta Area Plan and its implementation. ARTICLE II – PURPOSE 2.1 Planning for Older Residents The Council shall provide a means for county-wide planning, coopera- tion and coordination for individuals and groups interested in improv- ing and developing services and opportunities for the older residents of this County. 2.2 Leadership and Advocacy The Council shall provide leadership and advocacy on behalf of older persons and serve as a channel of communication and information on aging. 2.3 Advise on Area Plan The Council shall advise the Area Agency on Aging, the Aging and Adult Services Bureau of the Contra Costa County Employment and Human Services Department (hereinafter referred to as "Aging and Adult Services") and the Board of Supervisors on an Area Plan based on the unmet needs and priorities of older persons as determined by September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 373 @bcl@2813ea6f.doc 2 surveys of local committees (commissions) and coalitions on aging, and results of public hearings held in conjunction with Aging and Adult Services. ARTICLE III - MEMBERSHIP 3.1 Composition of Council Including the officers, the Council shall have not more than 40 mem- bers. These members shall consist of the designated representatives of the local municipalities [nineteen (19)], and one (1) Senior Nutrition Program Council representative. The remainder will be Members-at- Large (20.) The Council will strive to achieve membership that reflects the ethnic, economic and geographic balance of the senior population of the County. The Council will make every effort to achieve a me m- bership where one-fourth of the Council is made up of actual consum- ers of services under the Area Plan, and at least one member will represent the interests of people with disabilities. 3.2 Membership Status Members-at-large are appointed by the County Board of Supervisors, following their standard policies and procedures for such appoint- ments. Local municipalities and the Senior Nutrition Program Council select a representative as their designated liaison to the Council. 3.3 Members’ Terms of Office The County Board of Supervisors shall approve members for an ap- proximate two (2) year term. All terms expire on September 30th. Ac- cordingly, an appointment made on a date other than October 1 will have a term adjusted to expire on the September 30 prior to the two - year anniversary date. When applicable, any vacant seat shall be filled for the unexpired term remaining for that seat. 3.4 Residency and Age Requirement All members shall reside in Contra Costa County. Change of residence to outside of Contra Costa County will automatically terminate mem- bership on the Council. All members shall be at least eighteen (18) years of age. 3.5 Ex-Officio Members Contra Costa County members of the California Commission on A g- ing, the California Senior Legislature and representatives of other groups from Contra Costa County concerned with aging may be in- vited by the Council to join it as ex-officio, non-voting members. Such September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 374 @bcl@2813ea6f.doc 3 ex-officio memberships shall be outside of, and in addition to the num- ber of regular memberships established by Section 3.1 of these bylaws. 3.6 Past Council Presidents All past presidents who are no longer members of the Advisory Coun- cil on Aging shall be considered members ex-officio after their terms of office have been completed. Such memberships shall be non-voting. 3.7 Emeritus Members To honor past exemplary service to the Council, any member of the Council may nominate and a majority of the members may vote to ap- point an Emeritus Member. Such appointment is an honorary lifetime title. Emeritus members may not vote, nor does their membership fac- tor into the quorum determination. 3.8 Appointments of Members When a vacancy occurs, the Membership Committee shall recommend a replacement for approval by the Council and possible appointment by the Board of Supervisors 3.9 Attendance For the purposes of attendance, a membership year is January through December. Due to the inability of the Council to carry out its business when a quorum is not met, attendance at all required meetings is of the utmost importance. All members are required to attend meetings on a regular basis. A member who is absent from four (4) regularly scheduled meetings in a membership year shall be deemed to have voluntarily resigned from the Council. If that occurs, the former Council member’s status will be noted at the next scheduled Council meeting and shall be recorded in the Council’s minutes. The President shall, with the concurrence of the Executive Committee, inform the Board of Supervisors of the member’s resignation and request the appointment of a replacement. 3.10 Leaves of Absence A member may request a Leave of Absence. Requests for a Leave of Absence must be in writing and: (1) include the beginning date; (2) the anticipated ending date; and (3) the reason for the leave request. Ex- amples of acceptable reasons for leaves include: bereavement, family and medical leaves, jury and witness duty, or a personal leave for September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 375 @bcl@2813ea6f.doc 4 another reason. The Executive Committee will determine if the leave is granted or denied and the President will notify the member. If ap- proved, the member’s attendance will not be tallied during the leave period and their seat will not be declared vacant. 3.11 Resignation All members must submit a written resignation when vacating mem- bership. The President shall then submit the resignation to the Board of Supervisors. 3.12 Removal of Members After three meetings following appointment to the Council, each mem- ber shall be subject to removal for cause by motion of any member and passing vote by a majority of the Council. In the case of municipal ap- pointments, a recommended removal may also occur at any time the municipality withdraws their approval or sponsorship. As the Contra Costa County Board of Supervisors is the appointing authority for th e Advisory Council on Aging, recommended removals are subject to the ratification of the Board of Supervisors. ARTICLE IV – MEMBERSHIP MANDATES 4.1 Commitment Incoming members are to be active, contributing members as ev i- denced by, but not limited to, attendance at the regular monthly Coun- cil meetings and each member is required to participate in the activities of at least one of the Council’s committees or designated work groups. A member must satisfy the attendance requirements of any organiz a- tion which they have been assigned to represent the Council. 4.2 Ethics Training All members of the Advisory Council on Aging are required to take formal ethics training (AB1234) every two (2) years. New members have up to one (1) year to fulfill their obligation for the first training. 4.3 Disclosure of Financial Interests All Advisory Council members must annually complete and file Cali- fornia Form 700 – Statement of Economic Interests. The members are only required to disclose those financial interests that are set forth in the Employment and Human Services Department Conflict of Interest Code. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 376 @bcl@2813ea6f.doc 5 4.4 Perception of Conflict The Advisory Council has developed its own document addressing the perception of conflict. Its purpose is to strongly encourage all members to recuse themselves from any discussion or vote which could be inte r- preted as constituting a conflict of interest, be construed as a clash of loyalties or be perceived as self-serving in any way. ARTICLE V – OFFICERS 5.1 Council Officers Officers of the Advisory Council on Aging shall be as follows: Presi- dent, First Vice-President, Second Vice-President, Secretary and Trea- surer. 5.2 Officers’ Terms of Office The above-named officers shall hold office for one (1) year or until their successors are elected or appointed. The aforementioned officers (5.1) may serve no more than two (2) consecutive terms of one year each in the same position. 5.3 Officers’ Duties The duties of the respective officers shall be those regularly associated with such titles except that the President may assign special duties to a specific officer at any time. 5.4 Representation on TACC The President of the Contra Costa County Advisory Council on Aging, as chair of the Advisory Council, shall be the Council’s representative to the Triple A Council of California (TACC.) The 1st Vice President serves as a TACC alternate director (member.) 5.5 Succession Protocol - President In the event that the President does not complete his/her term, the first Vice-President shall move into the presidency and serve out the unex- pired term. The second Vice-President shall then become the first Vice- President. The newly appointed President, with the assistance of the Nominating Committee (or Membership Committee as applicable), shall select a member of the Council to serve the unexpired term of the second Vice-President. The Advisory Council shall approve or disap- prove the selection for second Vice-President. 5.6 Succession Protocol - All Other Officers Vacancy in mid-term of the 1st Vice President will be filled by the 2nd September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 377 @bcl@2813ea6f.doc 6 Vice President with the balance of succession as noted in 5.5 above. Vacancy mid-term of the 2nd Vice President, Secretary or Treasurer shall be filled by the Nominating Committee (or Membership Commit- tee if Nominating is not then in session) recommending to the Council the name of a Council Member. If, however, the vacated officer’s posi- tion has less than three (3) months duration remaining, the President shall appoint a member of the current Council to serve the unexpired balance of the term. In either case, the Council shall approve or disa p- prove the appointments. 5.7 Termination of Officers Officers may be removed for just cause by a majority vote of the full Advisory Council on Aging when 90% of all appointed members are present, or at a special meeting convened for that purpose at which a quorum is present. Any officer removed ceases to hold the office once the vote has been tallied and announced. Succession shall be as out- lined in Sections 5.5 and 5.6. 5.8 Director of Aging & Adult Services The Director of Aging and Adult Services shall serve as a consultant to the Council. The Director shall submit a monthly report to the Council at the regular meetings. Special reports may be given at the December annual meeting. ARTICLE VI – MEETINGS, COMMITTEES, WORK GROUPS 6.1 Regular Meetings There shall be at least eight (8) meetings a year, at such time and place as agreed upon. 6.2 Special Meetings The President shall call a special meeting of the Council at any time upon the written request of at least five (5) members of the Council. Also, the President may call a special meeting of the Council at any time an emergency meeting is felt to be imperative. 6.3 Executive Committee There shall be an Executive Committee of the Council composed of the elected officers, the immediate past president, chair of standing co m- mittees and chairs of designated county-wide work groups (designated by the Council), if they are also members of the Advisory Council. On- ly members of the Executive Committee shall have voting rights at Ex- ecutive Committee. Other members of the Advisory Council may be September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 378 @bcl@2813ea6f.doc 7 invited to give reports or recommendations at the Executive Commit- tee meetings. 6.4 Annual Meeting At the December meeting, the council will render to the public a report of the Council’s activities and accomplishments of the past year and shall install new officers for the coming year. 6.5 Committee and Work Group Structure The President of the Council, upon taking office, shall appoint the Chairs of each Committee and Work Group. Work Group Chairs or one of the two Co-Chairs, shall be members of the Council. Chairs of Work Groups who are also Council members are also voting members of the Executive Committee. Committees may take action consistent with the Advisory Council on Aging’s policies and procedures. Work Groups must bring action items to the Executive Council for determination if the item will move forward for final action of the Council in full. 6.6 Committee Quorums A majority of a committee shall constitute a quorum. The act of a ma- jority of the members present at a meeting at which a quorum is present shall be the act of the committee. Unless otherwise provided in the resolution of the Advisory Council on Aging, work groups and ad hoc committees shall act under the direction of their respective Chairs without any requirement for a quorum. 6.7 Committees and Work Groups Each committee or work group shall have a chairperson. The President of the Advisory Council shall be an ex-officio member of all committees of the Advisory Council and shall be notified of all meetings. A list of Council members on each committee and work group shall be kept, in addition to attendance of Advisory Council members maintained for each meeting and copies given to the Advisory Council staff person. Committee and work group meeting notices shall be mailed, e-mailed, telephoned, and/or personally given, approximately one work week in advance of the meeting date to all members of the committee. 6.8 Task Force or Ad Hoc Committees In the implementation of the Area Plan, the Council shall develop task forces or ad hoc committees, where needed, in the accomplishment of specific objectives. The Chair of the Advisory Council may designate or September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 379 @bcl@2813ea6f.doc 8 solicit participation for ad hoc committees. Ad hoc committees are not subject to the Brown Act, but are subject to the County’s Better Gov- ernment Ordinance (C.C.C. Ord. Code, § 25-2.) 6.9 Standing Committees and Work Groups The following shall be the Standing Committees and Work Groups of the Council: Executive Committee, Planning Committee, Membership Committee, Health Work Group, Housing Work Group, Legislative Work Group, Marketing Work Group and Transportation Work Group. ARTICLE VII – CONDUCT OF MEETINGS 7.1 Order of Business The President or a majority vote of the Council may change the order of business as may be required. 7.2 Council Quorum A quorum for the transaction of business by the Council shall consist of a majority (one more than half) of the total number of seats of the Coun- cil. Membership of the Council shall be evidenced by the list of autho- rized seats approved by the Board of Supervisors at the time of roll call. Ex-officio or emeritus members of the Council under sections 3.5, 3.6 and 3.7 shall not be counted when establishing a quorum under this sec- tion. 7.3 Quorum Declaration After a quorum is declared to exist, all transactions of business can pro- ceed, regardless whether enough attendees leave to decrease the mem- bers present below the quorum requirement. In such an event, any mo- tions for action will be determined by a majority vote of the members then present. 7.4 Meetings in the Absence of a Quorum A quorum is not required in order to conduct a meeting, with the excep- tion that no motions may be introduced or voted upon. Discussion can take place, with the item carried forward to the next meeting. All other non-action items of business of the Council may proceed without a quo- rum present. If sufficient members arrive after roll call to make up a quorum, the meeting may proceed without restrictions. ARTICLE VIII - NOMINATING COMMITTEE 8.1 The nominating committee shall normally be chosen after installation of September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 380 @bcl@2813ea6f.doc 9 new officers but no later than August of each year. The Nominating Committee is a Sub-Committee of the Membership Committee. 8.2 The nominating committee shall be chosen annually for the purpose of presenting an annual slate of officers for election or filling vacant officer positions that occur while the Nominating Committee is in session. 8.3 The nominating committee shall have five members elected by caucus of advisory council members from each of the five supervisorial districts. 8.4 The nominating committee shall present a slate of officers at a council meeting prior to the Annual Meeting in December and will also request additional nominations from the floor. Election of new officers shall take place at the annual meeting in December. 8.5 The nominating committee members may serve two (2) consecutive terms of one (1) calendar year for the applicable months the committee is in session. The nominating committee at its first meeting following election of its members shall choose one of its members as chair. ARTICLE IX– AMENDMENTS 9.1 The Bylaws may be amended by a majority vote of the total membership of the Council present at any regular meeting or special meeting called for that purpose, provided that each member of the Council has been notified, in writing of the wording of the proposed amendment(s) at least ten (10) days in advance of the meeting. 9.2 These Bylaws must not conflict with the Board of Supervisors’ Ordin- ances regarding Advisory Councils. The Council may adopt such By- laws as shall seem appropriate and necessary for the functioning of the Council. Approved and adopted by the Contra Costa County Board of Supervisors as evidenced by passage of Board Order: Board Agenda Item Number___________On_______________, 2015 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 381 RECOMMENDATION(S): APPROVE the response to Grand Jury Report No.1612 "Foster Care Under AB 403" and DIRECT the Clerk of the Board to forward the response to the Superior Court no later than September 22, 2016. FISCAL IMPACT: No fiscal impact, this is an informational report. BACKGROUND: On June 23, 2016, the County received 2015-16 Civil Grand Jury Report No.1612 " Foster Care Under AB 403". The report was received by the Board of Supervisors and subsequently referred to the County Administrator on the July 12, 2016 Board of Supervisors agenda (Item no. C.126) who prepared the attached response that specifies: Whether the respondent agrees or disagrees wholly or partially with each finding; If the respondent disagrees with a finding, a statement explaining the portion of the finding that is disputed and the reasons for the disagreement; Whether each recommendation has been implemented, has not been implemented, or requires further analysis; and If the recommendation requires further analysis, a statement explaining the scope and parameters of the analysis or study, and a time frame, not to exceed six months, for the matter to be prepared for discussion. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Allison Picard (925) 335-1096 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 77 To:Board of Supervisors From:David Twa, County Administrator Date:September 20, 2016 Contra Costa County Subject:Response to Grand Jury Report No.1612 " Foster Care Under AB 403" September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 382 CONSEQUENCE OF NEGATIVE ACTION: In order to comply with statutory requirements, the Board of Supervisors must provide a response to the Superior Court no later than September 22, 2016 (90 days after receipt). The Board must take action no later than the September 20, 2016 meeting in order to comply with the statutory deadline. ATTACHMENTS GJ 1612 GJ 1612 Response September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 383 September 20, 2016Contra Costa County Board of Supervisors Official Minutes384 September 20, 2016Contra Costa County Board of Supervisors Official Minutes385 September 20, 2016Contra Costa County Board of Supervisors Official Minutes386 September 20, 2016Contra Costa County Board of Supervisors Official Minutes387 September 20, 2016Contra Costa County Board of Supervisors Official Minutes388 September 20, 2016Contra Costa County Board of Supervisors Official Minutes389 September 20, 2016Contra Costa County Board of Supervisors Official Minutes390 September 20, 2016Contra Costa County Board of Supervisors Official Minutes391 September 20, 2016Contra Costa County Board of Supervisors Official Minutes392 September 20, 2016Contra Costa County Board of Supervisors Official Minutes393 September 20, 2016Contra Costa County Board of Supervisors Official Minutes394 September 20, 2016Contra Costa County Board of Supervisors Official Minutes395 September 20, 2016Contra Costa County Board of Supervisors Official Minutes396 September 20, 2016Contra Costa County Board of Supervisors Official Minutes397 September 20, 2016Contra Costa County Board of Supervisors Official Minutes398 September 20, 2016Contra Costa County Board of Supervisors Official Minutes399 September 20, 2016Contra Costa County Board of Supervisors Official Minutes400 September 20, 2016Contra Costa County Board of Supervisors Official Minutes401 September 20, 2016Contra Costa County Board of Supervisors Official Minutes402 September 20, 2016Contra Costa County Board of Supervisors Official Minutes403 September 20, 2016Contra Costa County Board of Supervisors Official Minutes404 September 20, 2016Contra Costa County Board of Supervisors Official Minutes405 September 20, 2016Contra Costa County Board of Supervisors Official Minutes406 CONTRA COSTA COUNTY CIVIL GRAND JURY REPORT NO. 1612 "Foster Care Under AB 403” BOARD OF SUPERVISORS’ RESPONSE FINDINGS – California Penal Code Section 933.5(a) requires a response to the designated findings of the Grand Jury. F1. The attrition rate of families in the county who are willing to foster children is high. Response: Respondent agrees with this finding. F2. Many potential foster parents have been eliminated from the list of currently available foster parents, after it was found that they were only interested in adopting and were not willing to take in older foster youth . Response: Respondent agrees with this finding. When these families make their wishes known to CFS staff, they update the list accordingly. F3. The County uses Foster Family Agencies (FFA) after first trying to locate suitable potential homes in the system. Response: Respondent agrees with this finding. F4. The foster caregivers identified through FFA are sometimes more experienced, and receive more support and training from the FFA. Response: Respondent agrees with this finding. F5. FFA social workers have lighter caseloads than County social workers. Response: Respondent agrees with this finding. F6. There is a shortage of available, qualified foster homes in the County, as evidenced by the 384 youth that are currently located in out-of-county foster homes. Response: Respondent agrees in part with this finding. There is a shortage of foster homes, however, it is important to note many of these youth are placed with relatives out of county. F7. Children and Family Services (CFS) selects foster parents recruited by the County instead of by FFA because they cost approximately 40 percent less and the County September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 407 foster parents are better known to the CFS Placement team as they were selected, trained and licensed by the County. Response: Respondent agrees in part with this finding. Foster parents known to CFS and with whom there is a documented history are often preferable placements, but placement decisions are based on the best possible alternative for the child. F8. The County has not performed a "gap" analysis to specifically identify the type of foster homes most needed. Response: Respondent agrees with this finding. There is no available funding for this activity. F9. There is a shortage of foster parents willing and able to take in teenagers. Response: Respondent agrees with this finding. F10. Foster family recruitment efforts have not kept up with the need for foster families. Response: Respondent agrees with this finding. F11. The CFS recruiting position, which is the position that is responsible for foster parent recruitment, has not been filled and is currently staffed by one person on a half-time basis. Response: Respondent disagrees with this finding. The position is filled with a full time recruiter. F12. CFS is not accumulating information to help measure outcomes of County foster youth and determine which providers are the most effective (where applicable). Response: Respondent agrees with this finding. There is no available funding for this activity. F13. Mental health professionals do not participate in the new CFS Continuous Quality Improvement process. Response: Respondent agrees in part with this finding. While the Continuous Quality Improvement process is focused in CFS, Mental Health staff meet regularly with CFS and Probation to review cases, and under AB 403 additional communication will occur. F14. The County Mental Health Department does limited screenings/assessments of new foster youth. Response: Respondent disagrees in part with this finding. An initial screening is conducted on all children, but only if they exhibit indications of a mental disorder are they fully assessed by a licensed clinician upon entry in to the system. F15. CFS placement staff often does not have a complete mental health diagnosis, suggested treatment plan or prognosis prior to placing a new foster youth with foster September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 408 parents. Response: Respondent disagrees with this finding. As described above, an initial screening is conducted for all children placed and only those exhibiting indications of a mental disorder are referred for a full assessment by a licensed clinician. Due to the need to place children as soon as possible, a full assessment and treatment plan for those who have been referred for evaluation may not be completed prior to placement. F16. Ongoing mental health therapy for foster youth is frequently not as effective as it could be because it is difficult to arrange and often interrupted due to the movement of youth between foster homes. Response: Respondent agrees with this finding. Every effort is made by County staff to ensure continuity of care for children in the system, however, the availability and location of resources are a constant challenge. F17. Out-of-county placement strains the resources of CFS both monetarily and in terms of staff time as CFS staff have to travel to wherever the foster youth is located. Response: Respondent agrees with this finding. F18. CFS is experiencing significant challenges in coordinating with all the necessary agencies involved to meet the requirements of AB 403. Response: Respondent disagrees with the finding. Coordination has improved with the creation of an Executive Leadership Team comprised of the Directors of Employment and Human Services (EHSD), Behavioral Health, Probation and the Chief Assistant County Administrator. In addition, a Steering Committee, facilitated by a consultant, has direct responsibility for guiding the implementation activities for CCR. This Committee is comprised of the CFS Director, the Chief of Children’s Mental Health, and a Probation Manager. F19. The outcomes of faith-based foster children are often better than for children fostered in secular homes, as their stay with such families is longer than the average and the youth gain an increased sense of belonging to a community. Response: Respondent disagrees with this finding. CFS has no data to support such a finding, nor does it reflect actual experience in regard to lengths of stay in foster care. F20. Current Memorandum of Understanding (MOU) or job classifications do not permit sufficient flexibility to allow for mental health professionals to respond after hours to situations that arise in the treatment of foster youth. Response: Respondent disagrees with this finding. The MOUs provide compensation for employees who handle after hours situations, and a contract with SENECA exists for additional resources 24 hours a day/7 days a week. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 409 F21. Based on the current costs of Group Home care, millions of dollars of State support money will be saved when foster youth transition to individual foster families. Response: Respondent agrees in part with this finding. While the cost of group home care is higher than the projected cost of therapeutic foster family placements, the intent of the Legislature is unknown in regard to the full and final implementation of AB 403. Any State savings and costs associated with Continuum of Care Reform (CCR) are under their control. F22. High level executives at FFA frequently recruit foster parents, whereas lower level line personnel usually perform this function at the County. Response: Respondent agrees in part with this finding. It is true that County Social Workers carry out foster parent recruiting duties. However, it is unknown to CFS how the FFA’s conduct their recruiting of foster parents. RECOMMENDATIONS - California Penal Code Section 933.05(b) requires a response to the designated recommendations of the Grand Jury. R1. The Board of Supervisors should consider creating a special task force with staff from CFS, Mental Health, County Administration, Group Home facilities, and Foster Parents Association to assess the potential safety impact on the community to place foster youth currently in group homes into less qualified foster parent homes. Response: This recommendation will not be implemented because it is not warranted. This is being accomplished through our CCR Executive Leadership Team and the CCR Steering Committee. There is no need for an additional task force. Respondent disagrees that foster homes trained for this purpose will be less qualified. R2. The Board of Supervisors should consider directing this Task Force (R1) to track progress of the recruiting and training of kinship care and new foster families, and network with surrounding counties as to best practices in recruiting and supporting resource families. Response: This recommendation will not be implemented because it is not warranted. This is being accomplished through the CCR Steering Committee. There is no need for an additional task force to perform this activity. R3. The Board of Supervisors should consider directing the Task Force (R1) to explore the feasibility of creating a Mental Health Unit within CFS that would be responsible for the initial assessment and providing and/or supervising ongoing mental health care for foster youth. Response: This recommendation will not be implemented because it is not warranted. The existing CCR Executive Leadership Team is assessing the provision of mental health services for foster care youth. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 410 R4. The Board of Supervisors should consider directing CFS to carefully monitor the costs of supporting a foster family and lobby the California Department of Social Services (CDSS) for more financial support for wraparound services to these families based on the documented actual costs. Response: This recommendation will be implemented as part of the ongoing budget review and the County’s legislative advocacy program. R5. The Board of Supervisors should consider making it a priority to hire at least two full time foster family recruiters, who are classified to be able to work flexible hours, and are expected to be involved with higher level staff in recruiting presentations to recruit new Foster parents, at such time as funds to do so become available. Response: This recommendation will be implemented to the extent that Federal and State funding is available. R6. The Board of Supervisors should consider directing CFS to organize more recruitment presentations to prospective foster families, including scheduling some of these presentations on weekday evenings and weekends. Response: This recommendation is being implemented. CFS is working with the EHSD Media/Community Relations manager to develop a marketing and outreach campaign to attract foster families. R7. CFS should reach out to FFA to increase foster parent recruitment efforts and consider paying a fee to FFA for each foster family recruited that resides in the County. Response: This recommendation will not be implemented because it is not reasonable. It is important to note that FFA and the county are competing for the same population. R8. The Board of Supervisors should consider directing CFS to create specific transition plans for County youth currently in Group Homes, including plans to conduct in depth mental health screenings of those transitioning youth to certify that they are safe to move from the relative safety of the Group Home environment into care of qualified foster parents, and plans for frequent follow up visits by CFS to the new foster parents to ensure the move is successful. Response: This recommendation will be implemented as it is mandated by AB 403 and is overseen by the CCR Steering Committee. R9. The Board of Supervisors should consider directing CFS to review all current out-of-county placements to determine if and when any can be safely brought back to the County. Response: This recommendation is being implemented as required under CCR. Many of these youth are placed out of county with relatives, consistent with federal and state policies to give priority to appropriate relative placements. It is part of CCR to reduce out of county placements September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 411 in facilities other than relative placements, and AB 403 requires an assessment of each such group home placement. R10. The Board of Supervisors should consider directing CFS to create a more defined database of all available foster parents, including those identified through FFA, to identify available foster parents' particular skills, backgrounds and other pertinent attributes, such as whether they reside in-county and out-of-county, and to enable the Placement Unit to more quickly identify the best match for youth in the system. Response: This recommendation will be implemented to the extent that Federal and State funding is available. R 11. When a foster youth may have mental health issues, the Board of Supervisors should consider requiring CFS to include a mental health professional in the Continuous Quality Improvement (CQI) process, and also requiring that the process is coordinated with CQI processes used by FFAs, so that all CQI methods track and trend essentially the same issues. Response: This recommendation requires further analysis of the program impacts and funding availability which will be addressed by the CCR Executive Leadership Team. R12. The Board of Supervisors should consider directing CFS to track outcomes of foster youth in the county and then trend these outcomes to guide future policy decisions. Response: This recommendation requires further analysis regarding the availability of Federal and State funding to support an outcomes database. R13. The Board of Supervisors should consider negotiating amendments to the applicable MOU to make certain job descriptions/classifications for mental health professions to make working hours more flexible so these mental health care professionals can respond to after-hours situations that arise in the treatment of foster youth. Response: This recommendation requires further analysis of the program impacts and funding availability which will be addressed by the CCR Executive Leadership Team. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 412 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Unpaid Student Training Agreement #76-551 with Columbia University for its Physical Therapy program, an educational institution, to provide supervised field instruction at Contra Costa Regional Medical Center and Contra Costa Health Centers to physical therapy students, from September 1, 2016 through August 31, 2018. FISCAL IMPACT: None. BACKGROUND: The purpose of this agreement is to provide physical therapy students at Columbia University with the opportunity to integrate academic knowledge with applied skills at progressively higher levels of performance and responsibility. Supervised fieldwork experience for students is considered to be an integral part of both educational and professional preparation. The Health Services Department can provide the requisite field education, while at the same time, benefitting from the students’ services to patients. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Anna Roth, 370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D Morgan, M Wilhelm C. 78 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 20, 2016 Contra Costa County Subject:Unpaid Student Training Agreement #76-551 with Columbia University for its Physical Therapy program September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 413 BACKGROUND: (CONT'D) Under Unpaid Student Training Agreement #76-551, Columbia University physical therapy students will receive supervised fieldwork instruction experience at Contra Costa Regional Medical Center and Contra Costa Health Centers through August 31, 2018. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the students will not receive supervised fieldwork instruction experience at Contra Costa Regional Medical Center and Contra Costa Health Centers. CHILDREN'S IMPACT STATEMENT: Not Applicable September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 414 RECOMMENDATION(S): ACCEPT the August 2016 update of the operations of the Employment and Human Services Department, Community Services Bureau, as recommended by the Employment and Human Services Department Director. FISCAL IMPACT: Not applicable. BACKGROUND: The Employment and Human Services Department submits a monthly report to the Contra Costa County Board of Supervisors (BOS) to ensure ongoing communications and updates to the County Administrator and BOS regarding any and all issues pertaining to the Head Start Program and Community Services Bureau. CONSEQUENCE OF NEGATIVE ACTION: Not applicable. CHILDREN'S IMPACT STATEMENT: Not applicable. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Elaine Burres, 313-1717 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 79 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:September 20, 2016 Contra Costa County Subject:Operations Update of the Employment and Human Services Department, Community Services Bureau September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 415 ATTACHMENTS CSB Aug 2016 CAO Report CSB Aug 2016 HS Fiscal CSB Aug 2016 EHS Fiscal CSB Aug 2016 CC Partnership Grant CSB Aug 2016 Credit Card CSB Aug 2016 LIHEAP CSB Aug 2016 Menu CSB Aug 2016 Period 2 Monitoring Report Summary CSB Aug 2016 Goals and Objectives September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 416 Camilla Rand, M.S. Director 1470 Civic Court, Suite 200 Concord, CA 94520 Tel 925 681 6300 Fax 925 313 8301 www.cccounty.us/ehsd To: David Twa, Contra Costa County Administrator From: Kathy Gallagher, EHSD Director Subject: Community Services Monthly Report Date: August 2016 I. Good News Update/Accomplishments: On Thursday, August 25, two representatives from the Region IX Office of the Administration for Children and Families, Director Jan Len and Program Specialist Maureen Burns-Vermette, visited one of CSB’s partner family childcare homes in preparation to film quality interactions in programs that blend federal Head Start funding with state preschool funding to achieve outstanding services to children and families. Camilla Rand and Christina Reich accompanied the visitors to the family child care (FCC) home of Nelly Orantes in Brentwood The FCC has achieved high ratings in Contra Costa’s Quality Matters initiative. The visits were a great success! Mobile Dental Van services were provided to CSB children for three days at two west county centers. Exams and fluoride varnish applications were provided to a total of 51 children. The part year classrooms will open on September 6th. Teachers are conducting home visits to get acquainted with the families and are ensuring the classrooms are clean, safe, organized and equipped with materials and supplies. Teachers will complete developmental screenings and assessments and plan individualized educational goals for the children. Significant support and assistance are provided for children’s learning and development Two trainings (one in West and another in East/Central) were conducted to address risk factors and preventive strategies associated with Sudden Infant Death Syndrome. CSB conducted a refresher in Comprehensive Services, a significant element of the Head Start program. All CSB staff who work directly with children and families received the training. The focus of the training was to provide updated information on securing resources for families in areas of Health, Nutrition, Parent, Family and Community Engagement, and Disabilities and Mental Health. Staff received insight on how to effectively work with children and families in developing family and life goals and plans. The parents completed a survey about last year’s Parent, Family, and Community Engagement component of CSB’s school readiness goals. Ninety nine percent of our families felt their own knowledge and skills regarding mathematics increased over last program year due to take home activities. Because of the activities, families felt better informed and prepared to support their children’s math skills. CSB will continue to promote and strengthen the partnership between teachers and parents in supporting the children’s learning and development. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 417 2 II. Status Updates: a. Caseloads, workload (all programs) Head Start enrollment: 94.6 % Early Head Start enrollment: 100.00% Early Head Start Child Care Partnership enrollment: 91.6% Head Start Average Daily Attendance: 78.4% Early Head Start Average Daily Attendance: 84.2% Early Head Start Child Care Partnership Attendance: 84.2% Stage 2: 323 families and 531 children CAPP: 72 families and 103 children In total: 392 families and 634 children Incoming transfers from Stage 1: 12 families and 13 children LIHEAP: 387 households have been assisted Weatherization: 30 units b. Staffing: o During the month of July CSB conducted interviews to fill various vacant management and line staff positions. As a result of the interviews, the Bureau hired an Administrative Services Assistant III, a Personnel Services Assistant II, a Site Supervisor II, 2 Master Teachers, 2 Teachers and 3 Associate Teachers. CSB is in the process of scheduling additional interviews to fill vacant and clerical positions county-wide. The Bureau continues to hire substitute teaching staff to build a viable pool of substitutes to ensure that classroom ratios are adequately covered at all time. c. Union Issues: o CSB management will meet with Local 1 and AFSCME representatives for an informational meeting. III. Emerging Issues and Hot Topics: N/A cc: Policy Council Chair Family & Human Services Committee Maureen Burns-Vermette, ACF September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 418 1 2 3 4 5 DESCRIPTION Total Remaining % YTD Actual Budget Budget YTD a. PERSONNEL 2,147,803$ 3,874,284$ 1,726,481$ 55% b. FRINGE BENEFITS 1,333,440 2,680,138 1,346,698 50% c. TRAVEL - - - 0% d. EQUIPMENT - - - 0% e. SUPPLIES 158,970 294,639 135,669 54% f. CONTRACTUAL 2,247,280 6,466,986 4,219,706 35% g. CONSTRUCTION - - - 0% h. OTHER 678,246 1,571,708 893,462 43% I. TOTAL DIRECT CHARGES 6,565,739$ 14,887,755$ 8,322,016$ 44% j. INDIRECT COSTS 471,235 801,975 330,740 59% k. TOTAL-ALL BUDGET CATEGORIES 7,036,974$ 15,689,730$ 8,652,756$ 45% In-Kind (Non-Federal Share)829,156$ 3,922,433$ 3,093,277$ 21% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2016 HEAD START PROGRAM July 2016 Expenditures September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 419 1 2 3 4 5 6 7 8 Jan-16 Apr-16 thru thru Actual Total YTD Total Remaining % Mar-16 Jun-16 Jul-16 Actual Budget Budget YTD a. Salaries & Wages (Object Class 6a) Permanent 1011 811,166 858,213 186,691 1,856,070 3,318,309 1,462,239 56% Temporary 1013 162,645 116,744 12,343 291,733 555,975 264,242 52% a. PERSONNEL (Object class 6a)973,811 974,957 199,035 2,147,803 3,874,284 1,726,481 55% b. FRINGE BENEFITS (Object Class 6b)- - - - - - Fringe Benefits 589,566 620,263 123,610 1,333,440 2,680,138 1,346,698 1,333,440 b. FRINGE (Object Class 6b)589,566 620,263 123,610 1,333,440 2,680,138 1,346,698 1,333,440 e. SUPPLIES (Object Class 6e)- - - - - 1. Office Supplies 5,782 13,335 1,596 20,713 70,620 49,907 29% 2. Child and Family Services Supplies (Includesclassroom Supplies)6,938 26,073 713 33,723 45,000 11,277 75% Computer Supplies, Software Upgrades, Computer Replacement 24,884 52,974 - 77,858 136,370 58,512 57% Health/Safety Supplies 755 1,922 117 2,794 5,237 2,443 53% Mental helath/Diasabilities Supplies - - - - 2,128 2,128 0% Miscellaneous Supplies 14,917 1,158 394 16,469 26,955 10,486 61% Emergency Supplies 3,199 1,324 - 4,522 5,000 478 90% Household Supplies 1,858 1,032 - 2,890 3,329 439 87% TOTAL SUPPLIES (6e)58,332 97,818 2,821 158,970 294,639 135,669 54% f. CONTRACTUAL (Object Class 6f) 1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts)9,348 18,797 625 28,770 62,182 33,412 46% 2. Health/Disabilities Services - - - - - - Estimated Medical Revenue from Medi-Cal (Org 1432 - credit)- - - - (254,816) (254,816) 0% Health Consultant 11,250 10,820 3,674 25,744 44,800 19,056 57% 5. Training & Technical Assistance - PA11 - - - Interaction - 3,600 - 3,600 3,500 (100) 103% Diane Godard ($50,000/2)- 6,900 - 6,900 5,700 (1,200) 121% Josephine Lee ($35,000/2)2,295 5,400 - 7,695 7,700 5 100% 7. Delegate Agency Costs - - - First Baptist Church Head Start PA22 172,432 665,592 184,154 1,022,178 2,044,356 1,022,178 50% First Baptist Church Head Start PA20 - - - - 8,000 8,000 0% 8. Other Contracts - - - FB-Fairgrounds Partnership (Wrap)12,185 26,921 - 39,106 74,823 35,717 52% FB-Fairgrounds Partnership 30,600 61,200 - 91,800 183,600 91,800 50% FB-E. Leland/Mercy Housing Partnership 9,000 17,775 - 26,775 54,000 27,225 50% Martinez ECC (18 HS slots x $225/mo x 12/mo)18,000 36,000 - 54,000 108,000 54,000 50% Little Angels Country School 4,749 12,124 - 16,873 37,565 20,692 45% YMCA of the East Bay (20 HS slots x $225/mo x 12/mo) 9,000 18,000 - 27,000 54,000 27,000 50% Child Outcome Planning and Administration (COPA/Nulinx)2,403 3,601 - 6,004 19,625 13,621 31% Enhancement/wrap-around HS slots with State CD Program 6,291 884,544 - 890,835 4,013,951 3,123,116 22% f. CONTRACTUAL (Object Class 6f)287,554 1,771,273 188,453 2,247,280 6,466,986 4,219,706 35% h. OTHER (Object Class 6h)- - 2. Bldg Occupancy Costs/Rents & Leases 55,233 94,519 837 150,589 312,000 161,411 48% (Rents & Leases/Other Income)- - - - - - 4. Utilities, Telephone 61,566 89,384 2,843 153,793 261,670 107,877 59% 5. Building and Child Liability Insurance 3,155 - - 3,155 3,300 146 96% 6. Bldg. Maintenance/Repair and Other Occupancy 3,550 5,668 - 9,219 30,000 20,781 31% 7. Incidental Alterations/Renovations - - - - - - 8. Local Travel (55.5 cents per mile effective 1/1/2012)4,343 12,110 1,123 17,576 43,410 25,834 40% 9. Nutrition Services - - - Child Nutrition Costs 84,966 148,146 - 233,112 493,500 260,388 47% (CCFP & USDA Reimbursements)(28,676) (92,006) - (120,682) (281,660) (160,978) 43% 13. Parent Services - - - Parent Conference Registration - PA11 - - - - 4,400 4,400 0% Parent Resources (Parenting Books, Videos, etc.) - PA11 498 216 - 714 3,100 2,386 23% PC Orientation, Trainings, Materials & Translation - PA11 1,692 643 3,724 6,059 7,000 941 87% Policy Council Activities - - - - 2,900 2,900 0% Parent Activities (Sites, PC, BOS luncheon) & Appreciation - - 800 800 7,100 6,300 11% Child Care/Mileage Reimbursement 2,702 2,980 - 5,682 11,500 5,818 49% 14. Accounting & Legal Services - - - - - - Audit - - - - - - Legal (County Counsel)- - - - - - Auditor Controllers 1,256 1,495 - 2,751 3,600 849 76% Data Processing/Other Services & Supplies 3,378 5,882 - 9,260 27,500 18,240 34% 15. Publications/Advertising/Printing - - - - - - Outreach/Printing - - - - 600 600 0% Recruitment Advertising (Newspaper, Brochures)1,998 - - 1,998 3,100 1,102 64% 16. Training or Staff Development - - - Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC, etc.)1,225 45 2,275 3,545 13,500 9,955 26% Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 2,411 3,284 1,335 7,030 20,798 13,768 34% 17. Other - - - - - - Site Security Guards 5,133 15,499 - 20,633 44,900 24,267 46% Dental/Medical Services - - - - 500 500 0% Vehicle Operating/Maintenance & Repair 27,821 17,169 2,281 47,271 117,000 69,729 40% Equipment Maintenance Repair & Rental 9,576 78,812 603 88,991 127,000 38,009 70% Dept. of Health and Human Services-data Base (CORD)3,357 2,518 - 5,875 11,200 5,325 52% Other Operating Expenses (Facs Admin/Other admin)13,055 17,820 - 30,875 303,790 272,915 10% Other Departmental Expenses - - - - - - h. OTHER (6h)258,239 404,187 15,821 678,246 1,571,708 893,462 43% I. TOTAL DIRECT CHARGES (6a-6h)2,167,502 3,868,498 529,739 6,565,739 14,887,755 8,322,016 44% j. INDIRECT COSTS 154,260 316,974 - 471,235 801,975 330,740 59% k. TOTALS (ALL BUDGET CATEGORIES)2,321,762 4,185,473 529,739 7,036,974 15,689,730 8,652,756 45% Donación de mercancías y servicios (In- Kind)180,831 648,325 - 829,156 3,922,433 3,093,277 21% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2016 HEAD START PROGRAM July 2016 Expenditures September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 420 1 2 3 4 5 DESCRIPTION Total Remaining % YTD Actual Budget Budget YTD a. PERSONNEL 241,251$ 551,705$ 310,454$ 44% b. FRINGE BENEFITS 148,563 377,472 228,909 39% c. TRAVEL - - - 0% d. EQUIPMENT - - - 0% e. SUPPLIES 24,119 25,000 881 96% f. CONTRACTUAL 1,505,953 2,280,836 774,883 66% g. CONSTRUCTION - - - 0% h. OTHER 22,704 94,618 71,914 24% I. TOTAL DIRECT CHARGES 1,942,591$ 3,329,631$ 1,387,040$ 58% j. INDIRECT COSTS 61,532 114,203 52,671 54% k. TOTAL-ALL BUDGET CATEGORIES 2,004,124$ 3,443,834$ 1,439,710$ 58% In-Kind (Non-Federal Share)212,565$ 860,958$ 648,393$ 25% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2016 EARLY HEAD START PROGRAM July 2016 Expenditures September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 421 1 2 3 4 5 6 7 8 Jan-16 Apr-16 thru thru Actual Total YTD Total Remaining % Mar-16 Jun-16 Jul-16 Actual Budget Budget YTD Expenditures a. Salaries & Wages (Object Class 6a) Permanent 1011 98,938 90,743 25,039 214,720 466,356 251,636 46% Temporary 1013 15,135 9,592 1,805 26,531 85,349 58,818 31% a. PERSONNEL (Object class 6a)114,072 100,335 26,844 241,251 551,705 310,454 44% b. FRINGE BENEFITS (Object Class 6b)- - - Fringe Benefits 67,224 65,566 15,773 148,563 377,472 228,909 39% b. FRINGE (Object Class 6b)67,224 65,566 15,773 148,563 377,472 228,909 39% e. SUPPLIES (Object Class 6e)- - 1. Office Supplies 209 503 308 1,020 1,600 580 64% 2. Child and Family Serv. Supplies/classroom Supplies 1 3,019 - 3,020 3,700 680 82% 4. Other Supplies - - - - - Transition Supplies - - - - - - Computer Supplies, Software Upgrades, Comp Replacemnt 4,198 12,916 - 17,114 16,200 (914) 106% Health/Safety Supplies 2,226 - - 2,226 2,600 374 86% Mental helath/Diasabilities Supplies - - - - - - Miscellaneous Supplies - 482 33 515 600 85 86% Emergency Supplies - - - - - - Employee Morale - - - - - - Household Supplies 62 163 - 225 300 75 75% e. SUPPLIES (Object Class 6e)6,697 17,082 340 24,119 25,000 881 96% f. CONTRACTUAL (Object Class 6f)- - 1. Adm Svcs ( Legal, Accounting, Temporary Contracts)- - - - 10,100 10,100 0% 2. Health/Disabilities Services - - - - - Health Consultant 4,822 4,637 1,574 11,033 19,200 8,167 57% Other Health/Dental Services Costs - - - - - - 5. Training & Technical Assistance - PA11 - - Interaction - 3,600 - 3,600 3,600 - 100% Josephine Lee ($35,000/2)2,295 4,500 - 6,795 14,200 7,405 48% Susan Cooke ($60,000/2)- - - - - - 8. Other Contracts - - FB-Fairgrounds Partnership 9,800 19,600 - 29,400 58,800 29,400 50% FB-E. Leland/Mercy Housing Partnership 11,200 28,000 - 39,200 67,200 28,000 58% Apiranet 46,800 94,400 - 141,200 283,200 142,000 50% Brighter Beginnings 8,000 32,000 8,000 48,000 40,000 (8,000) 120% Cameron School 8,400 11,550 - 19,950 45,150 25,200 44% Crossroads - 63,000 - 63,000 105,400 42,400 60% Martinez ECC 11,200 22,400 - 33,600 67,200 33,600 50% Child Outcome Planning & Admini. (COPA/Nulinx)405 608 - 1,014 3,000 1,986 34% Enhancement/wrap-around HS slots with State CD Prog.343,312 765,850 - 1,109,162 1,563,786 454,624 71% f. CONTRACTUAL (Object Class 6f)446,234 1,050,145 9,574 1,505,953 2,280,836 774,883 66% h. OTHER (Object Class 6h) 2. Bldg Occupancy Costs/Rents & Leases 493 (245) - 248 3,200 2,952 8% (Rents & Leases/Other Income)- (1) - (1) - 1 4. Utilities, Telephone 512 2,329 - 2,841 2,900 59 98% 5. Building and Child Liability Insurance - - - - - - 6. Bldg. Maintenance/Repair and Other Occupancy 25 129 - 154 1,700 1,546 9% 8. Local Travel (55.5 cents per mile)630 2,378 76 3,084 7,000 3,916 44% 9. Nutrition Services - - - (CCFP & USDA Reimbursements)- (7) - (7) - 7 13. Parent Services - - Parent Conference Registration - PA11 - - - - 600 600 0% Parent Resources (Parenting Books, Videos, etc.) - PA11 - - - - - - PC Orientation, Trainings, Materials & Translation - PA11 386 1 242 629 5,238 4,609 12% Policy Council Activities - - - - 3,000 3,000 0% Parent Activities (Sites, PC, BOS luncheon) & Appreciation - - 100 100 3,200 3,100 3% Child Care/Mileage Reimbursement 334 414 - 748 1,900 1,152 39% 14. Accounting & Legal Services - - Data Processing/Other Services & Supplies 570 978 - 1,549 3,000 1,451 52% 15. Publications/Advertising/Printing - - Recruitment Advertising (Newspaper, Brochures)- - - - - - 16. Training or Staff Development - - Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC)1,442 254 2,250 3,946 9,000 5,054 44% Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 165 2,556 165 2,886 31,106 28,220 9% 17. Other - - Site Security Guards - - - - 2,000 2,000 0% Vehicle Operating/Maintenance & Repair 1,202 3,020 237 4,459 9,600 5,141 46% Equipment Maintenance Repair & Rental 38 303 - 340 2,800 2,460 12% Dept. of Health and Human Services-data Base (CORD)- - - - - - Other Operating Expenses (Facs Admin/Other admin)765 775 - 1,540 8,174 6,634 19% Other Departmental Expenses - 189 - 189 200 11 h. OTHER (6h)6,562 13,072 3,070 22,704 94,618 71,914 24% I. TOTAL DIRECT CHARGES (6a-6h)640,789 1,246,200 55,602 1,942,591 3,329,631 1,387,040 58% j. INDIRECT COSTS 22,297 39,235 - 61,532 114,203 52,671 54% k. TOTALS - ALL BUDGET CATEGORIES 663,087 1,285,435 55,602 2,004,124 3,443,834 1,439,710 58% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2016 EARLY HEAD START PROGRAM July 2016 Expenditures September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 422 1 2 3 4 5 6 7 8 Jan-16 Apr-16 thru thru Actual Total YTD Total Remaining % Mar-16 Jun-16 Jul-16 Actual Budget Budget YTD CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2016 EARLY HEAD START PROGRAM July 2016 Expenditures Non-Federal Match (In-Kind)36,000 176,565 - 212,565 860,958 648,393 25% September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 423 1 2 3 4 5 DESCRIPCCIÓN Presupuesto Cuenta % YTD Actual Total Restante YTD a. PERSONAL #REF! 283,513$ #REF! #REF! b. BENEFICIOS SUPLEMENTARIOS #REF! 201,208 #REF! #REF! c. VIAJES #REF!- #REF! 0% d. EQUIPO #REF!- #REF! 0% e. ARTICULOS DE OFICINA #REF!4,800 #REF! #REF! f. CONTRATOS #REF! 473,653 #REF! #REF! g. CONSTRUCCIÓN - - - 0% h. MISCELÁNEO #REF!56,699 #REF! #REF! I. TOTAL DE CARGOS DIRECTOS #REF! 1,019,873$ #REF! #REF! j. CARGOS INDIRECTOS #REF!60,956 #REF! #REF! k. TOTAL-CATEGORÍAS DEL PRESUPUESTO #REF! 1,080,8 29$ #REF! #REF! Donación de mercancías y servicios (In- Kind)-$ 290,742$ 290,742$ 0% CONDADO DE CONTRA COSTA DIVISION DE SERVICIOS COMUNITARIOS ENERO 2015-JUNIO 2016 PROGRAMA DE HEAD START TEMPRANO - CC PARTNERSHIP Junio 2016 desembolso September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 424 1 2 3 4 5 DESCRIPTION Total Remaining % YTD Actual Budget Budget YTD a. PERSONNEL 40,061$ 283,513$ 243,452$ 14% b. FRINGE BENEFITS 23,349 201,208 177,859 12% c. TRAVEL - - - 0% d. EQUIPMENT - - - 0% e. SUPPLIES - 4,800 4,800 0% f. CONTRACTUAL (4,979) 473,653 478,632 -1% g. CONSTRUCTION - 0% h. OTHER 1,242 56,699 55,457 2% I. TOTAL DIRECT CHARGES 59,674$ 1,019,873$ 960,199$ 6% j. INDIRECT COSTS 60,956 60,956 0% k. TOTAL-ALL BUDGET CATEGORIES 59,674$ 1,080,8 29$ 1,021,155$ 6% In-Kind (Non-Federal Share)-$ 290,742$ 290,742$ 0% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU EARLY HEAD START- CC PARTNERSHIP July 2016 Expenditures September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 425 1 2 3 4 5 Actual Total Remaining % Jul-16 Budget Budget YTD Expenditures a. Salaries & Wages (Object Class 6a) Permanent 1011 36,442 283,513 247,071 13% Temporary 1013 3,620 - (3,620) a. PERSONNEL (Object class 6a)40,061 283,513 243,452 14% Fringe Benefits 23,349 201,208 177,859 12% b. FRINGE (Object Class 6b)23,349 201,208 177,859 12% e. SUPPLIES (Object Class 6e) 1. Office Supplies - 1,000 1,000 0% 2. Child and Family Serv. Supplies/classroom Supplies - 1,200 1,200 0% 4. Other Supplies - - - Computer Supplies, Software Upgrades, Comp Replacemnt - 1,200 1,200 0% Health/Safety Supplies - - - Miscellaneous Supplies - 1,000 1,000 0% Household Supplies - 400 400 0% e. SUPPLIES (Object Class 6e)- 4,800 4,800 0% f. CONTRACTUAL (Object Class 6f) 1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts)- 22,653 22,653 0% 8. Other Contracts - - - Contra Costa Child Care Council (4,979) 318,050 323,029 -2% First Baptist (20 slots x $450)- 109,950 109,950 0% Child Outcome Planning and Administration (COPA/Nulinx)- - - Enhancement/wrap-around HS slots with State CD Prog.- 23,000 23,000 0% f. CONTRACTUAL (Object Class 6f)(4,979) 473,653 478,632 -1% h. OTHER (Object Class 6h)- 1. Depreciation/Use Allowance - - - 2. Bldg Occupancy Costs/Rents & Leases - 1,800 1,800 0% 4. Utilities, Telephone - 4,000 4,000 0% 5. Building and Child Liability Insurance - - - 6. Bldg. Maintenance/Repair and Other Occupancy - 1,400 1,400 0% 7. Incidental Alterations/Renovations - - - 8. Local Travel (54 cents per mile)614 4,200 3,586 15% 14. Accounting & Legal Services - - - Audit - - - Legal (County Counsel)- 1,000 1,000 0% Auditor Controllers - 2,000 2,000 0% Data Processing/Other Services & Supplies - 1,000 1,000 0% 15. Publications/Advertising/Printing - - - Recruitment Advertising (Newspaper, Brochures)- - - 16. Training or Staff Development - - - Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 628 25,907 25,279 2% 17. Other - - - Vehicle Operating/Maintenance & Repair - 4,000 4,000 0% Equipment Maintenance Repair & Rental - 3,000 3,000 0% Other Operating Expenses (Facs Admin/Other admin)- - - County Indirect Cost (A-87)- 6,992 6,992 0% h. OTHER (6h)1,242 56,699 55,457 2% I. TOTAL DIRECT CHARGES (6a-6h)59,674 1,019,873 960,199 6% j. INDIRECT COSTS - 60,956 60,956 0% k. TOTALS - ALL BUDGET CATEGORIES 59,674 1,080,829 1,021,155 6% Non-federal Match In-Kind - 290,742 290,742 0% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU EARLY HEAD START- CC PARTNERSHIP July 2016 Expenditures September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 426 A - 3 EARLY HEAD START - CC PARTNERSHIP org no. 1461 JULY 2016- JUNE 2017 (12-months) As of July 2016 5.52% Total Total Period 1 Jul-16 Total Projected Description Budget Remaining Actual %Actual thru Projected Balance % To Budget YTD YTD Jul-16 Jun-17 YTD Year End Date Expenditures a. Salaries & Wages (Object Class 6a) Permanent 1011 283,513 247,071.11 36,441.89 12.9% 36,441.89 36,441.89 36,442 247,071.11 13% Temporary 1013 - (3,619.56) 3,619.56 #DIV/0! 3,619.56 3,619.56 3,620 (3,619.56) #DIV/0! TOTAL PERSONNEL (6a) 283,513 243,451.55 40,061.45 14.1% 40,061.45 40,061.45 40,061 243,451.55 14% b. FRINGE BENEFITS (Object Class 6b)- - - Fringe Benefits 201,208 177,858.94 23,349.06 11.6% 23,349.06 23,349.06 23,349 177,858.94 12% TOTAL FRINGE (6b) 201,208 177,858.94 23,349.06 11.6% 23,349.06 23,349.06 23,349 177,858.94 12% e. SUPPLIES (Object Class 6e)- - 1. Office Supplies 1,000 1,000.00 - 0.0%- - 1,000.00 0% 2. Child and Family Services Supplies (Incl.classroom Supplies)1,200 1,200.00 - 0.0%- - 1,200.00 0% 4. Other Supplies - - - - - Computer Supplies, Software Upgrades, Computer Replacement 1,200 1,200.00 - 0.0%- - 1,200.00 0% Health/Safety Supplies - - - #DIV/0!- - - #DIV/0! Miscellaneous Supplies 1,000 1,000.00 - 0.0%- - 1,000.00 0% Household Supplies 400 400.00 - 0.0%- - 400.00 0% TOTAL SUPPLIES (6e) 4,800 4,800.00 - 0.0%- - - 4,800.00 0% f. CONTRACTUAL (Object Class 6f) 1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts)22,653 22,653.00 - 0.0%- - 22,653.00 0% 2. Health/Disabilities Services - - - - - - 8. Other Contracts - - - - - - Contra Costa Child Care Council 318,050 323,028.56 (4,978.56) -1.6% (4,978.56) (4,978.56) (4,979) 323,028.56 -2% First Baptist (20 slots x $450)109,950 109,950.00 - 0.0%- - 109,950.00 0% Child Outcome Planning and Administration (COPA/Nulinx)- - - #DIV/0!- - - #DIV/0! Loss of Subsidy 23,000 23,000.00 - - - 23,000.00 TOTAL CONTRACTUAL (6f) 473,653 478,631.56 (4,978.56) -1.1% (4,978.56) (4,978.56) (4,979) 478,631.56 -1% h. OTHER (Object Class 6h) 1. Depreciation/Use Allowance - - - - - - 2. Bldg Occupancy Costs/Rents & Leases 1,800 1,800.00 - 0.0%- - 1,800.00 0% (Rents & Leases/Other Income)- - - - - - 4. Utilities, Telephone 4,000 4,000.00 - 0.0%- - 4,000.00 0% 5. Building and Child Liability Insurance - - - #DIV/0!- - - 0% 6. Bldg. Maintenance/Repair and Other Occupancy 1,400 1,400.00 - 0.0%- - 1,400.00 0% 7. Incidental Alterations/Renovations - - - - - - 8. Local Travel (54 cents per mile effective 1/1/2016)4,200 3,586.02 613.98 14.6% 613.98 613.98 614 3,586.02 15% Parent Activities (Sites, PC, BOS luncheon) & Appreciation 1,000 1,000.00 - 0.0%- - 1,000.00 0% Child Care/Mileage Reimbursement - - - #DIV/0!- - - 0% 14. Accounting & Legal Services - - - - - - 0% Audit - - - #DIV/0!- - - 0% Legal (County Counsel)1,000 1,000.00 - - - 1,000.00 0% Auditor Controllers 2,000 2,000.00 - - - 2,000.00 0% Data Processing/Other Services & Supplies 1,000 1,000.00 - 0.0%- - 1,000.00 0% 15. Publications/Advertising/Printing - - - - - - 0% Outreach/Printing 400 400.00 - 0.0%- - 400.00 0% Recruitment Advertising (Newspaper, Brochures)- - - - - - 0% 16. Training or Staff Development - - - - - - 0% Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC, etc.)- - - #DIV/0!- - - 0% Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 25,907 25,279.04 627.96 2.4% 627.96 627.96 628 25,279.04 2% Vehicle Operating/Maintenance & Repair 4,000 4,000.00 - - - 4,000.00 Equipment Maintenance Repair & Rental 3,000 3,000.00 - 0.0%- - 3,000.00 0% CSD Admin cost - - - #DIV/0!- - - #DIV/0! Other Operating Expenses (CSD Admin/Facs Mgt. Alloc-1401)6,992 6,992.00 - 0.0%- - 6,992.00 0% TOTAL OTHER (6h) 56,699 55,457.06 1,241.94 2.2% 1,241.94 1,241.94 1,242 55,457.06 2% I. TOTAL DIRECT CHARGES (6a-6h)1,019,873 960,199.11 59,673.89 5.9% 59,673.89 59,673.89 59,674 960,199.11 6% j. INDIRECT COSTS 60,956 60,956.00 - 0.0%- - 60,956.00 0% k. TOTALS - ALL BUDGET CATEGORIES 1,080,829 1,021,155.11 59,673.89 5.5%59,673.89 59,673.89 59,674 1,021,155.11 6% Actual YTD T/TA Expenses 627.96 627.96 421,310.49 T/TA Funding 25,907.00 25,907.00 599,844.62 Surplus (Deficit) 25,279.04 25,279.04 1,021,155.11 Non-Federal Match (In-Kind)290,742 290,742.00 - 0.0%- - 290,742.00 0% September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 427 EARLY HEAD START CHILD CARE PARTNERSHIP SALARIES AND BENEFITS TO BE CHARGED TO T/TA Indirect Cost 20.70% Jan-May-16 159,548.89$ 100,439.26$ 259,988.15$ 33,026.62$ reclassed in May'16 June-16 23,891.13$ 15,699.57$ 39,590.70$ 4,945.46$ Professional Development Jan-May-16 129,600.94$ June-16 16,476.06$ Christina Reich Salary Christina Reich Benefit Christina Reich - Salary + Benefit Jul-15 3,416.04 2,176.04 5,592.08 Aug-15 4,872.67 3,100.55 7,973.22 Sep-15 6,474.41 4,119.76 10,594.17 Oct-15 1,943.24 1,236.49 3,179.73 Nov-15 - - - Dec-15 3,731.78 2,551.04 6,282.82 Jan-16 3,655.54 2,498.92 6,154.46 Feb-16 5,302.61 3,624.84 8,927.45 Mar-16 5,681.46 3,883.82 9,565.28 Apr-16 5,004.61 3,421.12 8,425.73 May-16 1,618.60 1,106.79 2,725.39 Total 41,700.96$ 27,719.37$ 69,420.33$ Charged to Professional Development (May'16) Jun-16 4,122.28 2,816.73 6,939.01 Ericka Ramirez Guevara Salary Ericka Ramirez Guevara Benefit Ericka Ramirez Guevara - Salary + Benefit Jul-15 - Aug-15 3,720.12 2,512.90 6,233.02 Sep-15 2,765.04 1,867.75 4,632.79 Oct-15 2,921.25 1,973.25 4,894.50 Nov-15 1,458.80 985.39 2,444.19 Dec-15 2,363.41 1,473.46 3,836.87 Jan-16 3,131.13 1,952.09 5,083.22 Feb-16 5,875.70 3,663.18 9,538.88 Mar-16 3,079.25 1,919.77 4,999.02 Apr-16 5,875.70 3,663.19 9,538.89 May-16 5,530.07 3,449.16 8,979.23 Total 36,720.47$ 23,460.14$ 60,180.61$ Charged to Professional Development (May'16) Jun-16 5,875.70 3,661.35 9,537.05 Training and Technical Assistance Jan-May-16 98,893.19$ June-16 19,668.48$ Magda Bedros Salary Magda Bedros Benefit Magda Bedros - Salary + Benefit Jul-15 - - - Aug-15 - - - Sep-15 - - - Oct-15 - - - Nov-15 - - - Dec-15 - - - Jan-16 2,365.03 2,006.74 4,371.77 Feb-16 5,996.15 5,087.85 11,084.00 Mar-16 5,899.45 5,005.80 10,905.25 Apr-16 5,996.15 5,087.86 11,084.01 May-16 5,996.15 5,087.85 11,084.00 Total 26,252.93$ 22,276.10$ 48,529.03$ Charged to Training (May'16) Jun-16 5,996.15 5,086.02 11,082.17 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 428 Julia Kittle-White Salary Julia Kittle-White Benefit Julia Kittle-White - Salary + Benefit Jul-15 - - - Aug-15 - - - Sep-15 - - - Oct-15 1,751.68 210.22 1,961.90 Nov-15 1,751.68 210.19 1,961.87 Dec-15 2,067.96 248.18 2,316.14 Jan-16 1,028.98 148.58 1,177.56 Feb-16 4,059.96 1,751.15 5,811.11 Mar-16 3,883.44 1,729.95 5,613.39 Apr-16 1,294.79 987.82 2,282.61 May-16 4,059.96 1,913.06 5,973.02 Total 19,898.45$ 7,199.15$ 27,097.60$ Charged to Training (May'16) Jun-16 3,875.42 1,889.71 5,765.13 Sarah Reich- Salary Sarah Reich Benefit Sarah Reich - Salary + Benefit Jul-15 - - - Aug-15 320.31 179.19 499.50 Sep-15 1,273.71 712.60 1,986.31 Oct-15 1,544.36 864.03 2,408.39 Nov-15 1,440.51 805.91 2,246.42 Dec-15 1,582.80 883.98 2,466.78 Jan-16 1,823.62 981.56 2,805.18 Feb-16 1,438.81 774.44 2,213.25 Mar-16 1,871.72 1,007.46 2,879.18 Apr-16 1,879.26 1,012.77 2,892.03 May-16 1,865.44 1,004.08 2,869.52 Jun-16 Total 15,040.54$ 8,226.02$ 23,266.56$ Charged to Training (May'16) Jun-16 1,834.39 986.79 2,821.18 SALARIES AND BENEFITS TO BE CHARGED TO HEALTH AND SAFETY Jay Rivera Jr Salary Jay Rivera Jr Benefit Jay Rivera Jr - Salary + Benefit Jul-15 - - - Aug-15 1,705.18 997.31 2,702.49 Sep-15 2,238.05 1,308.98 3,547.03 Oct-15 2,543.24 1,487.49 4,030.73 Nov-15 2,144.80 1,254.44 3,399.24 Dec-15 864.70 497.99 1,362.69 Jan-16 1,825.78 1,051.49 2,877.27 Feb-16 2,210.08 1,272.81 3,482.89 Mar-16 2,140.75 1,232.90 3,373.65 Apr-16 2,238.05 1,288.91 3,526.96 May-16 2,024.91 1,166.16 3,191.07 Total 19,935.54$ 11,558.48$ 31,494.02$ Jun-16 2,187.19 1,258.97 3,446.16 To be taken out from Indirect cost September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 429 A - 4Authorized Users C. Rand, Bureau Dir xxxx8798 Month: July 2016 K. Mason, Div Mgr xxxx2364 C. Reich, Div Mgr xxxx4959 Credit Card: Visa/U.S. Bank C. Johnson, AD xxxx0220 J. Rowley, AD xxxx2391 P. Arrington, AD xxxx3838 R. Radeva, PSA III xxxx1899 S. Kim, Sr Business Systems Analyst xxxx1907 CSB Corporate xxxx5045 I. Renggenathen, AD xxxx2423 Acct. code Stat. Date Card Account # Amount Program Purpose/Description 2100 07/22/16 xxxx1907 845.88 Child Care Svs Program Office Exp 2100 07/22/16 xxxx1907 203.66 Indirect Admin Costs Office Exp 1,049.54 2300 07/22/16 xxxx4959 354.96 Com Svc Block Grant Transportation & Travel 354.96 2303 07/22/16 xxxx4959 50.00 Com Svc Block Grant Other Travel Employees 2303 07/22/16 xxxx4959 501.26 EHS-CC Partnership Other Travel Employees 2303 07/22/16 xxxx1907 1,511.38 HS Basic Grant Other Travel Employees 2303 07/22/16 xxxx1907 160.95 Indirect Admin Costs Other Travel Employees 2303 07/22/16 xxxx8798 1,832.52 Child Care Svs Program Other Travel Employees 2303 07/22/16 xxxx8798 1,461.60 EHS-CC Partnership Other Travel Employees 2303 07/22/16 xxxx8798 346.96 Com Svc Block Grant Other Travel Employees 5,864.67 2467 07/22/16 xxxx4959 1,290.00 EHS-CC Partnership Training & Registration 2467 07/22/16 xxxx1907 1,480.00 HS Basic Grant Training & Registration 2467 07/22/16 xxxx8798 840.00 Child Care Svs Program Training & Registration 2467 07/22/16 xxxx8798 1,290.00 EHS-CC Partnership Training & Registration 4,900.00 2477 07/22/16 xxxx3838 924.00 HS Parent Services Educational Supplies 2477 07/22/16 xxxx2391 874.85 HS Basic Grant Educational Supplies 1,798.85 2490 07/22/16 xxxx4959 2,113.72 EHS-CC Partnership Misc Services/Supplies 2490 07/22/16 xxxx1907 48.26 Child Care Svs Program Misc Services/Supplies 2490 07/22/16 xxxx1907 70.00 EHS-CC Partnership Misc Services/Supplies 2490 07/22/16 xxxx2364 29.20 Head Start T & TA Misc Services/Supplies 2490 07/22/16 xxxx2364 29.20 EHS T & TA Misc Services/Supplies 2490 07/22/16 xxxx2391 720.96 CSPP Full Day/HS Enhanced Misc Services/Supplies 2490 07/22/16 xxxx2391 58.63 HS Basic Grant Misc Services/Supplies 2490 07/22/16 xxxx0220 800.00 Riverview Site Costs Misc Services/Supplies 2490 07/22/16 xxxx0220 65.99 Ambrose Park Site Costs Misc Services/Supplies 3,935.96 Total 17,903.98 Agency: Community Services Bureau COMMUNITY SERVICES BUREAU SUMMARY CREDIT CARD EXPENDITURE C:\DOCUME~1\DESTIN~1\LOCALS~1\Temp\BCL Technologies\easyPDF 7\@BCL@E40DB3EA\@BCL@E40DB3EA.xlsxSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 430 CAO Monthly Report CSBG and Weatherization Programs Year-to-Date Expenditures As of July 31, 2016 1. 2015 LIHEAP WX Contract # 15B-3005 Term: Jan. 1, 2015 - Sept. 30, 2016 Amount: WX $ 1,204,143 Total Contract 1,204,143$ Expenditures (1,173,621) Balance 30,522$ Expended 97% 2. 2015 LIHEAP ECIP/EHA 16 Contract # 15B-3005 Term: Jan. 1, 2015 - Sept. 30, 2016 Amount: EHA 16 $ 1,018,161 Total Contract 1,018,161$ Expenditures (1,018,096) Balance 65$ Expended 100% 3. 2016 LIHEAP WX Contract # 16B-4005 Term: Jan. 1, 2016 - Jan. 31, 2017 Amount: WX $ 903,178 Total Contract 903,178$ Expenditures (98,770) Balance 804,408$ Expended 11% 4. 2016 LIHEAP ECIP/EHA 16 Contract # 16B-4005 Term: Jan. 1, 2016 - Jan. 31, 2017 Amount: EHA 16 $ 854,976 Total Contract 854,976$ Expenditures (374,081) Balance 480,895$ Expended 44% 5. 2015 LIWP (LOW INCOME WX) Contract # 15K-6003 Term: Jan 1, 2015 - Dec 31, 2016 Amount: $ 287,657 Total Contract 287,657$ Expenditures (231,442) Balance 56,215$ Expended 80% 6. 2016 COMMUNITY SERVICES BLOCK GRANT (CSBG) Contract # 16F-5007 Term: Jan. 1, 2016 - December 31, 2016 Amount: $ 797,709 Total Contract 846,479$ Expenditures (263,279) Balance 583,200$ Expended 31% fldr/fn:CAO Monthly Reports/WX YTD Exp-CAO Mo Rprt 7-2016September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 431 August 2016 – COMMUNITY SERVICES BUREAU PRESCHOOL MENU MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY 1 BREAKFAST FRESH APPLE RICE CHEX CEREAL LUNCH – NUTRITION EXPERIENCE CHIPOLTE BEAN BURRITO (black beans, cheese & chunky salsa) SHREDDED ROMAINE & DICED TOMATOES FRESH KIWI WHOLE WHEAT TORTILLA PM SNACK WHEAT CRACKERS WITH HUMMUS 1% LOW-FAT MILK 2 BREAKFAST FRESH ORANGE BRAN CEREAL LUNCH *GARDEN VEGETABLE LO MEIN WITH CHICKEN (diced chicken, broccoli, carrots, red bell pepper, peas, whole wheat spaghetti, & teriyaki sauce) FRESH PEACH PM SNACK FRESH BANANA SUNBUTTER 3 BREAKFAST PINEAPPLE CHUNKS CINNAMON BREAD LUNCH BLACKEYE PEAS BABY CARROTS (No Dressing) FRESH WATERMELON WHOLE WHEAT CORNBREAD PM SNACK FRESH TOMATOES & SLICED CUCUMBERS HERBED COTTAGE CHEESE 4 BREAKFAST FRESH APPLE WHOLE WHEAT ENGLISH MUFFIN SUNBUTTER LUNCH CHICKEN CHILAQUILES WITH CORN TORTILLAS SPINACH SALAD WITH ITALIAN DRESSING FRESH NECTARINE PM SNACK FRESH BROCCOLI FLORETS & RED BELL PEPPER STRIPS VEGETABLE DRESSING WHEAT THINS 5 BREAKFAST FRESH BANANA CORNFLAKE CEREAL LUNCH – NUTRITION EXPERIENCE TURKEY HAM & SWISS CHEESE MAYO & MUSTARD DRESSING GREEN LEAF LETTUCE & TOMATO FRESH CANTALOUPE SLICE WHOLE WHEAT BREAD PM SNACK WHOLE GRAIN FISH CRACKERS 1% LOW-FAT MILK 8 BREAKFAST FRESH ORANGE BRAN CEREAL LUNCH - NUTRITION EXPERIENCE SUNBUTTER & JELLY STRING CHEESE BABY CARROTS (Low-fat Ranch Dressing) FRESH APPLE WHOLE WHEAT BREAD PM SNACK GRAHAM CRACKERS 1% LOW-FAT MILK 9 BREAKFAST FRESH PLUM RICE KRISPY CEREAL LUNCH TURKEY SPAGHETTI CASSEROLE WITH WHOLE WHEAT SPAGHETTI ZUCCHINI STICKS (No Dressing) FRESH NECTARINE PM SNACK - NUTRITION EXPERIENCE BANANA SPLIT SALAD (banana, tropical fruit & cottage cheese) 10 BREAKFAST FRESH STRAWBERRIES CORN CHEX CEREAL LUNCH - NUTRITION EXPERIENCE BAJA BEAN WRAP (refried beans, shredded cheese & chunky salsa) JICAMA STICKS WITH CHILI FRESH KIWI WHOLE WHEAT TORTILLA PM SNACK – NUTRITION EXPERIENCE ANTS ON THE LOG (sunbutter, celery sticks & raisins) 1% LOW-FAT MILK 11 BREAKFAST FRESH APPLE WHOLE WHEAT BAGEL & SUNBUTTER LUNCH – NUTRITION EXPERIENCE SLOPPY JOE (ground beef & ground turkey) FRESH SPINACH SALAD WITH SWEET & SOUR DRESSING FRESH PEACH WHOLE WHEAT HAMBURGER BUN PM SNACK MOZZARELLA CHEESE STICK WHEAT CRACKERS 12 BREAKFAST FRESH BANANA CHEERIOS LUNCH - NUTRITION EXPERIENCE DEVILED EGG CELERY STICKS (No Dressing) FRESH STRAWBERRIES WHOLE WHEAT BREAD PM SNACK FRESH BROCCOLI & CAULIFLOWER FLORETS VEGETABLE DRESSING WHEAT THINS 15 BREAKFAST FRESH APPLE RICE CHEX CEREAL LUNCH *VEGETABLE CHILI BURRITO (kidney beans, tomatoes, cheese, bulgur wheat, & low-fat yogurt) FRESH KIWI WHOLE WHEAT TORTILLA PM SNACK WHOLE WHEAT FISH BREAD SUNBUTTER 16 BREAKFAST FRESH STRAWBERRIES KIX CEREAL LUNCH - NUTRITION EXPERIENCE BBQ CHICKEN SANDWICH COLESLAW FRESH PEACH HAMBURGER BUN PM SNACK PINEAPPLE TIBITS COTTAGE CHEESE 17 BREAKFAST FRESH ORANGE WHOLE WHEAT CINNAMON TOAST LUNCH MAC & CHEESE WITH TURKEY HAM & WHOLE WHEAT PASTA BROCCOLI SALAD FRESH APPLE PM SNACK FRESH ZUCCHINI & CARROT STICKS LOW-FAT RANCH DRESSING WHEAT THINS 18 BREAKFAST FRESH BANANA CHEERIOS LUNCH *GROUND BEEF & TURKEY SPANISH RICE (ground beef, ground turkey, green bell peppers, tomatoes, tomato paste, & brown rice) FRESH HONEY DEW MELON PM SNACK – NUTRITION EXPERIENCE RAINBOW PARFAIT FRESH STRAWBERRIES & BLUEBERRIES LOW-FAT YOGURT HOMEMADE GRANOLA 19 BREAKFAST MANGO CHUNKS WHOLE WHEAT BAGEL GARDEN VEGETABLE CREAM CHEESE LUNCH - NUTRITION EXPERIENCE CHICKEN SALAD SANDWICH BABY CARROTS (No Dressing) FRESH PLUM WHOLE WHEAT PITA BREAD PM SNACK FRESH APPLE SLICES SUNBUTTER 22 BREAKFAST FRESH ORANGE BRAN CEREAL LUNCH TOASTED CHEESE SANDWICH ON WHOLE WHEAT BREAD VEGETARIAN BAKED BEANS FRESH KIWI PM SNACK CINNAMON GRAHAM CRACKERS 1% LOW-FAT MILK 23 BREAKFAST FRESH APPLE CORN CHEX CEREAL LUNCH *BEEFY TOMATO & CORN BAKE WITH WHOLE WHEAT PENNE PASTA FRESH NECTARINE PM SNACK –NUTRITION EXPERIENCE HUMMUS VEGGIE ROLL (hummus, shredded carrots & spinach) WHOLE GRAIN TORTILLA 1% LOW-FAT MILK 24 BREAKFAST PINEAPPLE CHUNKS PLAIN BAGEL WITH LOW-FAT CREAM CHEESE LUNCH – NUTRITION EXPERIENCE GREEK CHICKEN SALAD (diced chicken, cucumbers, tomatoes, onions, & olives) WITH FETA CHEESE DRESSING FRESH WATERMELON WHOLE WHEAT PITA BREAD PM SNACK ANIMAL CRACKERS 1% LOW-FAT MILK 25 BREAKFAST FRESH BANANA WHOLE WHEAT ENGLISH MUFFIN & SUNBUTTER LUNCH TURKEY ENCHILADA CASSEROLE WITH CORN TORTILLA CHIPS TOSSED LEAFY GREENS WITH ITALIAN DRESSING FRESH APRICOT PM SNACK COWBOY QUINOA 1% LOW-FAT MILK 26 BREAKFAST FRESH ORANGE WHOLE WHEAT CINNAMON BUN LUNCH - NUTRITION EXPERIENCE TUNA SALAD CARROT RAISIN SALAD FRESH STRAWBERRIES WHOLE WHEAT BREAD PM SNACK FRESH APPLE SLICES CHEDDAR CHEESE 29 BREAKFAST FRESH APPLE RICE CHEX CEREAL LUNCH WHOLE WHEAT SPAGHETTI WITH MARINARA SAUCE & SHREDDED PARMESAN CHEESE ORGANIC SPRING MIX SALAD WITH VINAIGRETTE DRESSING FRESH PLUM PM SNACK WHOLE GRAIN CHEESE CRACKERS 1% LOW-FAT MILK 30 BREAKFAST FRESH ORANGE BRAN CEREAL LUNCH – NUTRITION EXPERIENCE VIETNAMESE CHICKEN SALAD (diced chicken, cabbage, carrots, & cilantro marinated in lime juice) FRESH NECTARINE WHOLE WHEAT TORTILLA PM SNACK FRESH KIWI LOW-FAT PLAIN YOGURT 31 BREAKFAST FRESH BANANA CINNAMON & RAISIN OATMEAL LUNCH – NUTRITION EXPERIENCE PIZZA BURGER FRESH BROCCOLI FLORETS VEGETABLE DRESSING FRESH CANTALOUPE WHOLE WHEAT HAMBURGER BUN PM SNACK LET’S GO FISHING MIX (crispix cereal, goldfish crackers, cheese crackers, & pretzels) 1% LOW-FAT MILK ALL BREAKFAST & LUNCH SERVED WITH 1% LOW-FAT MILK *Indicates vegetable included in main dish WATER IS OFFERED THROUGHOUT THE DAY September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 432 Community Services Bureau Monitoring Report Summary June 2016 2015-2016 Ongoing Monitoring Report 2nd Period Semi-Annual Summary Report (Jan-June)-Final June 2016 Description: Community Services Bureau implements a process of ongoing monitoring of its operations and services that includes: (1) using measures, tools, or procedures to implement the system of ongoing monitoring; (2) assigning staff and consultants to the ongoing monitoring of each service; (3) collecting, analyzing and reporting on the program’s progress towards its own goals for quality; and (4) following-up on and correcting any weaknesses identified through ongoing monitoring. This summary report reflects the compiled results of the monitoring conducted for the period of January 2016 through June 2016. Summary of Monitoring Activities: Monitoring was conducted for directly operated CSB centers, partner agency centers, and the Delegate Agency, First Baptist Head Start. This report highlights the monitoring results in the areas of Health and Safety, Comprehensive Services, Education, and Classroom Assessment Scoring System (CLASS) for preschool classrooms. Data sources utilized by the team included: child and family files, classroom observations, CLOUDS database reports, and parent and staff interviews. 403 Child and Family Files Reviewed 18 classrooms sampled for Health and Safety 47 directly operated, partner and delegate agency infant, toddler, and preschool classroom environments observed 34 classrooms received CLASS Observations completed September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 433 Community Services Bureau Monitoring Report Summary June 2016 2015-2016 Ongoing Monitoring Report 2nd Period Semi-Annual Summary Report (Jan-June)-Final June 2016 HEALTH AND SAFETY Top 3 Strengths:  Head counts are completed, current & accurate; counts in binder are complete.  All staff and children in attendance are signed into CLOUDS.  Staff location provides coverage to clearly view and account for all children indoors and outdoors. Concerns:  Emergency cards are not always readily available in one place.  Parent committee meets monthly – minutes & agendas are not available and posted.  “If you see something, you say something” poster is not posted in a prominent place in each building a parent may enter. NEED AND ELIGIBILITY Top 3 Strengths:  Child meets eligibility criteria established by the funding source(s).  Child Care Data Collection Privacy Notice and Consent form is complete, signed, and matches CLOUDS.  Family size verifications are obtained for all children and included in CD-9600. Concerns:  E-filed eligibility and recertification documents were not current on CLOUDS and match the file.  Notice of Action were not complete, current, and/or did not match 9600/9600S and Admissions Agreement.  All areas of income worksheet were not completed and signed. Corrective Actions: Corrective actions were taken and validated. COMPREHENSIVE SERVICES Top 3 Strengths:  Child and family files are locked to ensure confidentiality.  Medical/Dental Home established within 90 days. Information is verified in Health History and/or Medical Record and follow-up is evident.  Referrals for sensory screening made in a timely manner, all fields complete & correct, follow-up is evident and status is updated. Concerns:  Physical exam form was not current, completed, signed, date stamped with date received and entered on CLOUDS.  Family Partnership Agreement (FPA) was not completed on CLOUDS within 90 days of enrollment and family’s situation is ranked appropriately.  Parent Conferences: Were not done in first (90 days) and/or did not include individualized goals for child and parent/child home activities. Corrective Actions: Corrective actions were taken and validated. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 434 Community Services Bureau Monitoring Report Summary June 2016 2015-2016 Ongoing Monitoring Report 2nd Period Semi-Annual Summary Report (Jan-June)-Final June 2016 PRESCHOOL EDUCATION ENVIRONMENT Top 3 Strengths:  Language Reasoning: Encouraging children to use language through asking questions, positive staff-child conversations, and expanding children’s involvement.  Interaction: Staff-child interactions are respectful, supportive, and sensitive to children.  Personal Care Routines: Indoor and outdoor environments are safe and staff are following quality safety practices in the classrooms. Concerns:  Activities: Classrooms do not consistently provide sufficient materials and activities to support children’s learning of math concepts.  Space and Furnishings: Classroom displays do not consistently display sufficient examples of children’s individualized art work and displays are not often used as teaching tools to encourage vocabulary growth and knowledge base.  Activities: Classrooms do not consistently provide sufficient materials and activities to support children’s understanding of the meaning of written numbers. INFANT/TODDLER EDUCATION Top 3 Strengths:  Personal Care Routines: Provisions for nap provide a safe, healthy, and supportive environment for children resting.  Space and Furnishing: Classrooms provide children with a cozy area and soft toys for children to explore.  Program Structure: Children are provided with group play activities that match the children’s interest and developmental level. Concerns:  Personal Care Routines: Some diapering/toileting areas are not located to conveniently support consistent sanitary procedures. Corrective Actions: Corrective action plans were developed and validated. CLASS Domain CSB Average Score Federal Threshold Based on lowest 10% of CLASS Scores of programs reviewed in 2015. Emotional Support 6.44 5.66 Classroom Organization 6.06 5.27 Instructional Support 3.71 2.23 CSB average scores exceed current Designation Renewal System threshold. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 435 Program Goals and Objectives: June 2016 Updates 1 Goal 1: Poor health and nutrition are significantly correlated to children and families living in poverty. CSB will address the need to improve indicators of nutritional health through increased education and physical activity.  Objective 1: By July 2016, CSB will further engage in obesity prevention education focusing on physical activity and healthy eating habits. June 2016 updates:  Contra Costa Health Services conducted a Physical Activity workshop at 11 CSB centers.  Two physical activities for preschoolers are sent out monthly to site supervisors to be incorporated in the lesson plans.  Market Match flyers, which explain how EBT cards can be used to purchase fresh fruit and vegetables at Farmers’ Markets, were distributed throughout the program.  The Food Bank’s Find Food in My City flyers was posted at all of our sites.  Summer food program information has been sent to all of our centers for parents to know where breakfast and/or lunch are being offered for free in their area.  Information was sent out regarding the summer Lunch in the Library sessions that will be happening in the county.  Objective 2: By July 2016, CSB will further focus on the importance of being physically active. June 2016 updates:  Monthly menus include physical activity information for parents.  The Nutrition Subcommittee meets once a month to discuss nutrition issues.  The spring newsletter for parents focused on "Ways to Exercise as a Family." Goal 2: Disabilities and mental health needs continue to trend upwards. CSB will expand mental health and disabilities assessment, treatment and case management linkage opportunities for children and families.  Objective 1: By July 2015, CSB will collaborate with community partners to provide classroom-based support in understanding and supporting the social-emotional development of children. ACHIEVED  Objective 2: By July 2016, CSB will implement the use of Oto-acoustic Emissions (OAE) screenings for all infants/toddlers and preschool-age children who are non-responsive to audiometric screenings. June 2016 updates:  OAE hearing screenings have been administered to 34.7% of currently enrolled EHS children at directly operated sites, with a projected goal of 100% by the end of June 2016.  All preschool age children were responsive to audiometric screening.  Objective 3: By July 2016, CSB will implement an autism screening in an effort to link children and families to the appropriate interventions. June 2016 updates:  100 % of all child autism screenings are expected to be completed by July 2016. Goal 3: Exposure to violence has a lasting impact on children’s development including their emotional, mental and physical health. CSB will promote positive and enduring adult-child relationships that increase a child’s level of secure attachments by providing services to promote the safety and well-being of children and families. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 436 Program Goals and Objectives: June 2016 Updates 2  Objective 1: By December 2016, CSB will implement an in-reach program at the Contra Costa County Detention Facilities and at Ujima Residential Recovery Programs. June 2016 updates:  Comprehensive Formalized Agreement in place.  Developed data collection forms: contact sheet, workshop evaluation summary sheet, outreach partnership sheet, 30-day follow-up questionnaire; and various reports generated from forms.  Outcomes: 19 incarcerated parents and 7 parents in residential recovery programs participated in the REadingADvantage program.  Objective 2: By July, 2016, CSB will enhance its violence prevention and safety program for children, families, and staff. June 2016 updates:  CSB staff participated in the Trauma Informed Event “Changing Minds and Creating Trauma Informed communities” which gathered community leaders across California to share and strategize around prevention and response to violence and trauma.  All CSB Staff have completed the Violence Prevention Training, and the Child Abuse Reporting Training.  Due to our Comprehensive Services and School Readiness federal review preparation, we had to postpone the completion of “trauma Informed Training” for comprehensive services and teaching staff until August 2016 and February 2017, respectively. Goal 4: CSB will provide ongoing learning opportunities to enhance employees’ career development and assist in meeting new job requirements.  Objective 1: By December 2014, CSB will begin the Family Development Credential training program for Comprehensive Services staff. ACHIEVED. June 2016 updates:  A second cohort of Comprehensive Services staff completed the CHSA Family Development Credential Program.  The staff that completed the training have received a Credential from the Family Development Credential program  A third cohort of comprehensive services staff will enroll in the Family Development Credential Program in the spring of 2017  Objective 2: Through September 30, 2018, CSB will continue to support teaching staff in pursuit of their degrees through leveraging of resources and ongoing partnerships with community colleges. June 2016 updates:  CSB offers information on classes leading to a degree, scholarship availability, and presentations on Careers with Young Children by local colleges  CSB collaborated with Child Care Council to provide classes for infant-toddler college credit to staff  Staff are eligible for reimbursement for classes leading to a degree  Textbook library maintained for staff  The following educational events were attended by staff: o Activity Planning in the Pre-school Classroom o 22nd Annual Early Learning Conference: Opening the Door to Family September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 437 Program Goals and Objectives: June 2016 Updates 3 Engagement o CA CSEFEL Teaching Pyramid Overview, Building Literacy Reach Environment  CSB hired three consultants (two Practice Based Coaches and one Early Head Start Coach) to work directly with staff and support their professional growth Goal 5: CSB will achieve and maintain an expanded and stable funding base of diverse sources.  Objective 1: By December 2016 CSB will increase corporate giving and in-kind collectively by 200% June 2016 updates:  Center site supervisors are reminded to collect and record volunteer hours from parents and community partners, and enter them in the CLOUD system for updated in-kind reports  Objective 2: By December 2016, CSB will refine the grant seeking system to enhance grant research and streamline grant development process. June 2016 updates:  QRIS grant of $374,420 for FY 2015-16 from California Department of Education has been fully maximized and spent by CSB centers.  Renewal of QIRS grant is pending..  1.8% cost-of-living-adjustment (COLA) for 2016 supplemental budget for HS, EHS, and EHS-CCP from Administration of Children and Families (ACF) was submitted for Board approval and Head Start Policy Council approval.  2016 revised budget and budget justification for 150 Head Start slots reduction was submitted for approval by ACF.  Objective 3: By December 2016 CSB will intensify monitoring of expenses by all managers to raise awareness and stay within budgeted allocations. June 2016 updates:  Contractors are continuously monitored to submit updated W-9, Insurance policy renewal, and proper documentation of demands to avoid delay in processing of payment by Auditor-Controller.  FY2016-17 Contract renewals for contractors/partners were reviewed for the fiscal portion. September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 438 RECOMMENDATION(S): APPROVE and AUTHORIZE submission of the County's FY 2015/16 Consolidated Annual Performance and Evaluation Report (CAPER) to the U.S. Department of Housing and Urban Development (HUD) for the following federal programs: Community Development Block Grant (CDBG), HOME Investment Partnerships Act (HOME), Emergency Solutions Grant (ESG), Housing Opportunities for Persons with AIDS (HOPWA), and Neighborhood Stabilization Program (NSP). FISCAL IMPACT: No General Fund impact (100% federal funds). The funds are provided to Contra Costa County from the U.S. Department of Housing and Urban Development. CFDA Nos.: CDBG - 14.218; HOME - 14.239; ESG - 14.231; HOPWA - 14.241; NSP - 14.218 BACKGROUND: Consolidated Annual Performance and Evaluation Report (CAPER): The Housing and Community Development Act of 1974, as amended, requires all CDBG and HOME entitlement jurisdictions to prepare and submit a CAPER (Attachment A) to the U.S. Department of Housing and Urban Development (HUD) by September 30 of each year. The CAPER provides the County and interested stakeholders with an opportunity to evaluate the progress in carrying out priorities and objectives contained in the County's five-year Consolidated Plan and annual Action Plan. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Kara Douglas, (925) 674-7880 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 80 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:September 20, 2016 Contra Costa County Subject:FY 2015/16 Consolidated Annual Performance and Evaluation Report for the U.S. Department of Housing and Urban Development September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 439 BACKGROUND: (CONT'D) > HUD uses the CAPER to evaluate whether: (1) the County has carried out projects/programs as described in its Consolidated Plan and annual Action Plan; (2) the CDBG, HOME, ESG, NSP, and HOPWA assisted activities are eligible and meet a national objective, and if expenditures meet certain statutory requirements; and (3) the County has demonstrated a continuing capacity to carry out its HUD funded programs. The basic elements of the CAPER are the following: summary of resources and expenditures, programmatic accomplishments, status of actions taken during the year to implement objectives contained in the Consolidated Plan, and evaluation of progress made during the year in addressing identified priority needs and objectives. Highlights of the CAPER include the following: The County received $5.56 million in FY 2015/16 CDBG, HOME, HOPWA and ESG funds for use in accomplishing housing and non-housing community development objectives. The County expended $7.4 million on approved projects and programs (expenditures were for projects funded in previous and current years). The County continued to meet HUD's requirements related to spending CDBG and HOME funds in a timely manner. For each dollar of County federal funds spent for projects that were completed during the year, $8.91 was leveraged from other federal, State, local, and private resources. Over 24,000 lower income persons/families were served through public service programs. 33 lower income people were placed in jobs through Economic Development programs. 155 businesses were assisted through Economic Development programs. 5 Infrastructure/Public Facilities projects were completed. 104 rental housing units for families were constructed or rehabilitated, of which 37 of the units are for low income households. 8 owner-occupied homes were rehabilitated. 10 homeowners received minor home improvement grants. 7 homes where people with asthma reside were assisted with household assessment and remediation. 83 homeowners received foreclosure prevention counseling. 387 low income renters received financial assistance to prevent them from becoming homeless or to quickly regain housing following an episode of being homeless. CONSEQUENCE OF NEGATIVE ACTION: Not approving the CAPER would mean the County would not be able to submit it to HUD on time and therefore jeopardize future funding. CHILDREN'S IMPACT STATEMENT: Many of the project/programs funded with CDBG, HOME, ESG, HOPWA, and NSP funds support one or more of the five community outcomes established in the Children's Report Card. ATTACHMENTS Draft CAPER September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 440 CONTRA COSTA COUNTY FY2015/16 CAPER (Consolidated Annual Performance & Evaluation Report) Community Development Block Grant HOME Investment Partnerships Act Emergency Solutions Grants Housing Opportunities for Persons with AIDS Neighborhood Stabilization Program September 20, 2016 DRAFT DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 441 CAPER 1 OMB Control No: 2506-0117 (exp. 07/31/2015) CR-05 - Goals and Outcomes Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year. Over 24,000 low/moderate-income persons/families were served through the County funded public service programs. Thirty-three low/moderate-income people were placed in jobs through the County funded economic development and job-training services programs and 155 businesses were assisted through micro-enterprise assistance programs. Five infrastructure/public facilities projects were completed. There were 104 rental housing units that were constructed or rehabilitated for low/moderate income families, of which 37 of the units are for low-income households. Eight owner-occupied homes were rehabilitated. Ten homeowners received minor home improvement grants. There were 83 homeowners that received foreclosure prevention counseling. There were 387 low-income renters that received assistance to prevent them from becoming homeless or to help them quickly regain housing following an episode of being homeless. Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee’s program year goals. Goal Category Source / Amount Indicator Unit of Measure Expected – Strategic Plan Actual – Strateg ic Plan Percent Complete Expect ed – Progra m Year Actual – Program Year Percent Complete AH-1 New Construction of Affordable Rental Housing Affordable Housing CDBG: $ / HOME: $ / ESG: $ Rental units constructed Household Housing Unit 125 37 30.00% 25 37 148.00% DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 442 CAPER 2 OMB Control No: 2506-0117 (exp. 07/31/2015) AH-2 Homeownership Opportunities Affordable Housing CDBG: $ / HOME: $ Homeowner Housing Added Household Housing Unit 20 0 0.00% 4 0 0% AH-3 Maintain and Preserve Affordable Housing Affordable Housing Non-Homeless Special Needs CDBG: $ / HOME: $ Rental units rehabilitated Household Housing Unit 125 0 0.00% 25 0 0% AH-3 Maintain and Preserve Affordable Housing Affordable Housing Non-Homeless Special Needs CDBG: $ / HOME: $ Homeowner Housing Rehabilitated Household Housing Unit 75 18 24.00% 25 18 72.00% AH-4 New Supportive Housing - Special Needs Affordable Housing Homeless Non-Homeless Special Needs CDBG: $ / HOME: $ / HOPWA: $ Rental units constructed Household Housing Unit 50 0 0.00% 10 0 0% AH-4 New Supportive Housing - Special Needs Affordable Housing Homeless Non-Homeless Special Needs CDBG: $ / HOME: $ / HOPWA: $ Rental units rehabilitated Household Housing Unit 30 0 0.00% 6 0 0% AH-4 New Supportive Housing - Special Needs Affordable Housing Homeless Non-Homeless Special Needs CDBG: $ / HOME: $ / HOPWA: $ Housing for People with HIV/AIDS added Household Housing Unit 12 0 0.00% 3 0 0% DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 443 CAPER 3 OMB Control No: 2506-0117 (exp. 07/31/2015) CD-1 General Public Services Non-Housing Community Development CDBG: $ Public service activities other than Low/Moderate Income Housing Benefit Persons Assisted 25000 8530 34.12% 5000 8530 170.60% CD-2 Non-Homeless Special Needs Population Non-Homeless Special Needs Non-Housing Community Development CDBG: $ Public service activities other than Low/Moderate Income Housing Benefit Persons Assisted 6740 2694 39.97% 1348 2694 199.85% CD-3 Youth Non-Housing Community Development CDBG: $ Public service activities other than Low/Moderate Income Housing Benefit Persons Assisted 4300 941 21.88% 860 941 109.42% CD-4 Fair Housing Non-Housing Community Development CDBG: $ Public service activities other than Low/Moderate Income Housing Benefit Persons Assisted 200 42 21.00% 40 42 105.00% CD-5 Economic Development Non-Housing Community Development CDBG: $ Public service activities other than Low/Moderate Income Housing Benefit Persons Assisted 80 23 28.75% 16 23 143.75% DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 444 CAPER 4 OMB Control No: 2506-0117 (exp. 07/31/2015) CD-5 Economic Development Non-Housing Community Development CDBG: $ Jobs created/retained Jobs 8 2 25.00% 2 2 100.00% CD-5 Economic Development Non-Housing Community Development CDBG: $ Businesses assisted Businesses Assisted 300 155 52.00% 60 155 258.00% CD-6 Infrastructure/Public Facilities Non-Housing Community Development CDBG: $ Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit Persons Assisted 2500 0 0.00% 500 20330 4066.20% CD-7 Administration General Administration of the CDBG, HOME, ESG, and HOPWA Programs CDBG: $ / HOME: $ / ESG: $ / HOPWA: $ Other Other 4 0 0.00% 4 4 100.00% H-1 Housing & Supportive Services for the Homeless Affordable Housing Homeless CDBG: $ / ESG: $ Public service activities other than Low/Moderate Income Housing Benefit Persons Assisted 0 0 0.00% 3200 0 0.00% H-1 Housing & Supportive Services for the Homeless Affordable Housing Homeless CDBG: $ / ESG: $ Homeless Person Overnight Shelter Persons Assisted 1400 0 0.00% 280 0 0% DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 445 CAPER 5 OMB Control No: 2506-0117 (exp. 07/31/2015) H-2 Prevention Services for Homeless Homeless CDBG: $ / ESG: $ / HOPWA: $ Public service activities other than Low/Moderate Income Housing Benefit Persons Assisted 0 11911 11911.00% 0 11911 11911.0% H-2 Prevention Services for Homeless Homeless CDBG: $ / ESG: $ / HOPWA: $ Tenant-based rental assistance / Rapid Rehousing Households Assisted 150 74 49.33% 30 74 246.66% H-2 Prevention Services for Homeless Homeless CDBG: $ / ESG: $ / HOPWA: $ Homelessness Prevention Persons Assisted 140 40 28.57% 30 40 133.33% H-2 Prevention Services for Homeless Homeless CDBG: $ / ESG: $ / HOPWA: $ Housing for People with HIV/AIDS added Household Housing Unit 100 0 0.00% 20 0 0.00% Table 1 - Accomplishments – Program Year & Strategic Plan to Date DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 446 CAPER 6 OMB Control No: 2506-0117 (exp. 07/31/2015) Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified. All of the County's HOME, CDBG, ESG, and HOPWA funding sources address the priorities and specific objectives identified in the FY 2015/2020 Consolidated Plan. All of the funded activities meet at least one of the highest priority needs identified in the Consolidated Plan. Although the County made progress in meeting the annual goals for most objectives, there were some in which the County did not. The reason for not meeting the annual goal is primarily due to not having a specific activity that met that ojective for that program year. However, the County anticpates that there will be activities that get awarded CDBG,HOME, ESG, or HOPWA funds that do meet those objectives for the County to meet it's 5-year goals. In addition, some of the activities related to providing services to the homeless population, including shelter services, were not identified correctly in the IDIS, therefore it appears that no persons were provided shelter services in the "H-1 Housing & Supportive Services" accomplishments. Due to the mis-identification of some of the Homeless services activities in IDIS, most of the shelter services accomplishment data is within the "H-2 Prevention Services for Homeless" accomplishments. Of the 11,911 homeless persons provided services, there were 240 individuals who received overnight shelter services by shelters that were assisted with County CDBG and ESG funds. Staff will identify these activities correctly in subsequent plan years. DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 447 CAPER 7 OMB Control No: 2506-0117 (exp. 07/31/2015) CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a) CDBG HOME ESG White 7,030 92 321 Black or African American 2,129 19 134 Asian 1,067 36 26 American Indian or American Native 203 2 31 Native Hawaiian or Other Pacific Islander 132 0 5 Total 10,561 149 517 Hispanic 946 34 68 Not Hispanic 9,573 115 512 Table 2 – Table of assistance to racial and ethnic populations by source of funds Narrative DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 448 CAPER 8 OMB Control No: 2506-0117 (exp. 07/31/2015) CR-15 - Resources and Investments 91.520(a) Identify the resources made available Source of Funds Source Resources Made Available Amount Expended During Program Year CDBG 9,048,577 5,164,269 HOME 7,137,108 1,170,097 ESG 1,061,296 206,322 Other HOPWA 2,135,044 892,978 Table 3 - Resources Made Available Narrative The "Resources Made Available" includes the current year grant allocation, program income, returned or recaptured funds and prior year unexpended funds. The amount expended during program year 2015 includes funds expended on completed projects/activities and on projects/activities that are underway but not yet completed. Identify the geographic distribution and location of investments Target Area Planned Percentage of Allocation Actual Percentage of Allocation Narrative Description Contra Costa County 100 100 Countywide Table 4 – Identify the geographic distribution and location of investments Narrative DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 449 CAPER 9 OMB Control No: 2506-0117 (exp. 07/31/2015) Leveraging Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan. For each dollar spent in County federal funds for projects that were completed during the program year, $8.91 was leveraged in other federal, State, local, and private resources. The 100 percent ESG matching requirements were met through other federal (non-ESG), State, local, and private resources. The 25 percent HOME Program match requirements was exceeded through non-federal resources and the excess will be carried over for the next federal fiscal year. Fiscal Year Summary – HOME Match 1. Excess match from prior Federal fiscal year 40,985,524 2. Match contributed during current Federal fiscal year 371,758 3. Total match available for current Federal fiscal year (Line 1 plus Line 2) 41,357,282 4. Match liability for current Federal fiscal year 265,757 5. Excess match carried over to next Federal fiscal year (Line 3 minus Line 4) 41,091,525 Table 5 – Fiscal Year Summary - HOME Match Report DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 450 CAPER 10 OMB Control No: 2506-0117 (exp. 07/31/2015) Match Contribution for the Federal Fiscal Year Project No. or Other ID Date of Contribution Cash (non-Federal sources) Foregone Taxes, Fees, Charges Appraised Land/Real Property Required Infrastructure Site Preparation, Construction Materials, Donated labor Bond Financing Total Match Table 6 – Match Contribution for the Federal Fiscal Year HOME MBE/WBE report Program Income – Enter the program amounts for the reporting period Balance on hand at begin- ning of reporting period $ Amount received during reporting period $ Total amount expended during reporting period $ Amount expended for TBRA $ Balance on hand at end of reporting period $ 0 608,739 608,739 0 0 Table 7 – Program Income DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 451 CAPER 11 OMB Control No: 2506-0117 (exp. 07/31/2015) Minority Business Enterprises and Women Business Enterprises – Indicate the number and dollar value of contracts for HOME projects completed during the reporting period Total Minority Business Enterprises White Non- Hispanic Alaskan Native or American Indian Asian or Pacific Islander Black Non- Hispanic Hispanic Contracts Dollar Amount 15,015,808 0 0 0 0 15,015,808 Number 1 0 0 0 0 1 Sub-Contracts Number 45 2 0 0 4 39 Dollar Amount 11,439,316 204,250 0 0 317,255 10,917,811 Total Women Business Enterprises Male Contracts Dollar Amount 15,015,808 0 15,015,808 Number 1 0 1 Sub-Contracts Number 45 4 41 Dollar Amount 11,439,316 2,449,957 8,989,359 Table 8 – Minority Business and Women Business Enterprises Minority Owners of Rental Property – Indicate the number of HOME assisted rental property owners and the total amount of HOME funds in these rental properties assisted Total Minority Property Owners White Non- Hispanic Alaskan Native or American Indian Asian or Pacific Islander Black Non- Hispanic Hispanic Number 0 0 0 0 0 0 Dollar Amount 0 0 0 0 0 0 Table 9 – Minority Owners of Rental Property DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 452 CAPER 12 OMB Control No: 2506-0117 (exp. 07/31/2015) Relocation and Real Property Acquisition – Indicate the number of persons displaced, the cost of relocation payments, the number of parcels acquired, and the cost of acquisition Parcels Acquired 0 0 Businesses Displaced 0 0 Nonprofit Organizations Displaced 0 0 Households Temporarily Relocated, not Displaced 0 0 Households Displaced Total Minority Property Enterprises White Non- Hispanic Alaskan Native or American Indian Asian or Pacific Islander Black Non- Hispanic Hispanic Number 0 0 0 0 0 0 Cost 0 0 0 0 0 0 Table 10 – Relocation and Real Property Acquisition DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 453 CAPER 13 OMB Control No: 2506-0117 (exp. 07/31/2015) CR-20 - Affordable Housing 91.520(b) Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served. One-Year Goal Actual Number of Homeless households to be provided affordable housing units 0 0 Number of Non-Homeless households to be provided affordable housing units 0 0 Number of Special-Needs households to be provided affordable housing units 10 2 Total 10 2 Table 11 – Number of Households One-Year Goal Actual Number of households supported through Rental Assistance 0 0 Number of households supported through The Production of New Units 241 47 Number of households supported through Rehab of Existing Units 80 8 Number of households supported through Acquisition of Existing Units 0 0 Total 321 55 Table 12 – Number of Households Supported Discuss the difference between goals and outcomes and problems encountered in meeting these goals. Discuss how these outcomes will impact future annual action plans. Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity. Number of Persons Served CDBG Actual HOME Actual Extremely Low-income 5 7 Low-income 3 40 DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 454 CAPER 14 OMB Control No: 2506-0117 (exp. 07/31/2015) Moderate-income 0 0 Total 8 47 Table 13 – Number of Persons Served Narrative Information DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 455 CAPER 15 OMB Control No: 2506-0117 (exp. 07/31/2015) CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through: Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs Coordinated Intake and Assessment: A subcommittee of the County CoC worked on developing a new coordinated intake and assessment for Contra Costa County that will be in compliance with the new CoC and ESG Program Rules and will improve the accessibility of housing and services for persons experiencing homelessness throughout the County. In 2014, the subcommittee completed a County- wide system-mapping exercise to identify natural points of entry into the system. In early 2016, a new coordinated intake and assessment system, otherwise known as "Coordinated Entry" was developed and will be implemented in FY 2016/17. The subcommittee also engaged in a comparative analysis of national assessment tools, and identified the VISPDAT (Vulnerability Index – Service Prioritization Assistance Tool) as the best evidence-based tool to allow the community to match, upon intake, the individual needs of the consumer to the proper type and level of available services based upon level of acuity. Outreach Services: Contra Costa County provided CDBG funds for homeless outreach teams through Anka Behavioral Health’s "Hope Plus" program and through Contra Costa Homeless Outreach's "Reaching Out to the Homeless" program. The teams are augmented by interns from nursing and social services programs at California State University, East Bay. The teams seek out individuals on the street and in encampments and provide clients with access to food and shelter, and to integrated health, mental health and substance abuse services. Assessments were done in the field to provide clients with referrals to safety net services. Anka and Contra Costa Homeless Outreach staff worked closely with law enforcement and other local entities, providing intervention services to advise the homeless of available options and to help them avoid incarceration. Contra Costa 211: County CDBG funds also were provided to the Contra Costa Crisis Center for the 211 line. The line provides a single point of contact for homeless individuals seeking services throughout the County. Phone counselors complete an intake assessment to determine the needs of each caller then provide referrals to a variety of community programs including shelter, food pantries and mental health services. Contra Costa Crisis Center has been participating in the Coordinated Intake and Assessment subcommittee and was a key partner in piloting and implementation. Health Care for the Homeless: In addition to providing direct medical care, testing and immunization services, the County-funded Health Care for the Homeless Program uses its mobile healthcare van for outreach. The bilingual Healthcare for the Homeless Team assesses client’s needs, provides social support, and links clients to appropriate services and programs, including mental health and substance abuse programs, Medi-Cal, the County's Basic Adult Care program, and the Covered California DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 456 CAPER 16 OMB Control No: 2506-0117 (exp. 07/31/2015) healthcare insurance exchange. Multi-Service Centers: Anka Behavioral Health provides services at three multi-service centers (MSC), each located in a specific region of the County (West, Central and East). The MSC’s are drop in centers designed to offer basic survival needs as well as case management, life skills, referral and linkage, employment assistance, assistance accessing healthcare and mainstream resources, alcohol and other drug counseling and treatment, and crisis intervention. The centers serve as a place of respite from the larger community and provide a sense of belonging and connection to those within the homeless community. The MSC also serves families who are experiencing homelessness, educating them about their rights to services that enable their children to continue their education and connecting them to a variety of services focused on serving families. Addressing the emergency shelter and transitional housing needs of homeless persons County Emergency Shelter Funding: Of the funds received by the County for FY 2015/16, $146,000 (ESG) and $54,000(CDBG) was awarded to local emergency shelters to provide shelter and case management services to homeless adults, families and youth and to victims of domestic violence and their children. Upon entry to one of the shelters, each resident or family is assigned a case manager to assist the individual in determining an appropriate service plan that will help them regain housing as soon as possible. The shelters are part of the County’s Continuum of Care and enables individuals and families the opportunity to work on stabilizing their lives and moving toward a permanent housing solution. HUD CoC Program Funding: As with the State ESG program, the County’s ESG project manager participated in the CoC's review and rank panel for the 2015 HUD CoC Program NOFA competition. Under HUD's 2015 CoC Program NOFA, the County CoC obtained two awards for transitional housing programs totaling $438,174 for homeless adults, families, and/or victims of domestic violence and their children. County CoC Strategic Plan: In October 2014, the Contra Costa CoC updated its Strategic Plan to End Homelessness. The County’s ESG project manager, as well as recipients of County and State ESG funding, participated in the updating process as members of the CoC Board, and CoC subcommittees, as well as participants in community meetings around five key modules: coordinated intake and assessment, performance measurement, prevention services and other supports, housing and communication. State ESG Funding: The State did not release FY 2015 ESG funds. The State, in consultation with HUD, decided to redesign its ESG Program. The redesign is intended to accomplish the following: - Align State ESG with local entities' ESG programs and HUD goals; - Increase coordination of State ESG investments with local homelessness systems and investments; - Invest in the most impactful activities based on key performance goals and outcomes; - Shift from an intensive provider competition, in which local DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 457 CAPER 17 OMB Control No: 2506-0117 (exp. 07/31/2015) providers competed for State ESG funds with other local providers and providers throughout the State, to a much more local competition and where the administration of the program is streamlined; - Improve geographic distribution of funding. Under this program design, the State established a dedicated Continuum of Care allocation and simplified process available to California communities that are able to administer ESG locally. Under this process, eligible local government entities can act as Administrative Entities (AE) of State ESG funds in furtherance of these goals. Beginning in 2016, HCD will distribute funding for Continuum of Care Service Areas (or Service Areas) through two allocations: - Continuum of Care Allocation for Service Areas that contain a city or county that receives ESG directly from HUD; and the - Balance of State Allocation for Service Areas that do not contain a city or county that receives ESG directly from HUD. Contra Costa County's Department of Conservation and Development (DCD) receives ESG funds directly from HUD to administer the County's own ESG Program, so it is an eligible local government entity that can act as an AE of State ESG funds under the State's new program design. On March 30, 2016, the State approved DCD as an AE to administer State ESG funds on behalf of the State for the County's Continuum of Care Service Area, which includes all of Contra Costa County, with emphasis toward households/residents of the cities of Antioch, Concord, Pittsburg, and Walnut Creek, as required by the State ESG regulations. The other cities in the County, including Richmond, are part of the Urban County and are therefore served the County's direct ESG grant. As an approved AE, Contra Costa County will receive $578,558 of State ESG funds that will be distributed to Contra Costa County in October 2016 to use on eligible ESG activities. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs Transitional Housing Development: In October, 2011, under the working name “Synergy House” and using both CDBG and State funds, the County began to rehabilitate an existing vacant residential building in Martinez and convert it to a sober living transitional housing program for homeless single men completing substance abuse treatment programs. The new facility is directly adjacent to a recently constructed treatment facility, Discovery House. Now designated “Uilkema House”, the program added 12 new beds to the homeless continuum of care and allows Contra Costa homeless, single men completing treatment programs such as Discovery House to transition back into the community with the skills and resources necessary to maintain their sobriety. Uilkema House opened for occupancy in August, 2013, and all beds are filled. Veterans: In cooperation with the local VA, Contra Costa's CoC has worked to increase its capacity to house and serve homeless veterans, including the distribution of HUD-VASH vouchers and rental assistance for permanent housing units provided to homeless veterans and their families under the Supportive Services for Veteran Families (SSVF) program. DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 458 CAPER 18 OMB Control No: 2506-0117 (exp. 07/31/2015) Shortening Period of Time Homeless: The County has aggressively pursued increasing the capacity of its Rapid Rehousing program, despite the end of the HPRP program. In FY 2014/15, $46,920 was allocated to provide rapid rehousing services to individuals and families experiencing homelessness. Rapid rehousing provides housing relocation/stabilization services and financial assistance in paying deposits, rent and utility bills to help homeless individuals and families quickly regain and maintain housing and self-sufficiency. In order to reach those most in need, outreach included health-care and mental health facilities, foster care and other youth programs, veteran services and social services agencies, and churches and other religious organizations. Access to Affordable Housing: The County has a long history of working with non-profit housing developers and encouraging the inclusion of units affordable to households with extremely-low incomes and those with special needs. Berrellesa Palms in the City of Martinez is now fully leased and provides 48 one-bedroom apartments to frail seniors 62 years of age and over. Qualifying residents are homeless or at risk of homelessness and have annual incomes between $13,020 and $19,500 (20 and 30 percent of Area Median Income), with rents between $350 and $526 per month. In addition, Third Ave apartments in Walnut Creek is a 48 unit family development with units reserved for households with special needs. These developments highlight the County’s mission to provide housing for individuals and families with very limited incomes and for those with special needs. They will serve the most vulnerable families and seniors and will provide homes for people with very few options. The County continues to work with the Contra Costa Public Housing Authority (PHA) and local affordable housing developers to maximize the inventory of affordable housing units to which formerly homeless clients can eventually transition. The Executive Director of the PHA serves on the Contra Costa CoC advisory board in the Housing Provider sear, and has consistently provided needed political support and commitment to gain approval of new affordable housing projects in the County. Reducing Recidivism: The Contra Costa County's Health Services Department has integrated the County's Mental Health, Alcohol and Other Drug Services and Homeless Programs into a single Behavioral Health Division that is able to address the mental health and substance abuse issues that are common barriers to long-term housing success for homeless individuals and families. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again Foster Care: When foster youth age out of the foster care system, the County links them to the Independent Living Skills Program (ILSP). ILSP includes workshops that prepare youth for emancipation (money management, education, computer skills, home management, and social skills), employment DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 459 CAPER 19 OMB Control No: 2506-0117 (exp. 07/31/2015) assistance, non-McKinney-Vento housing and retention services, and an individualized transition plan out of foster care. In addition, foster youth can elect to remain in foster care or return to care after emancipation (but before turning 21) to receive a two-year housing subsidy, which can be used in a market rate unit, student housing, or congregate living. This is a State program that all foster youth and former foster youth are able to access. Health Care: Hospital discharge protocol, adopted by the CoC and by all hospitals in the County, states: 1) Hospitals will not discharge people who are not ambulatory or not capable of caring for themselves; 2) prior to discharge, the hospital will seek a pre-discharge assessment from a Healthcare for the Homeless (HCH) nurse; 3) the HCH nurse will assess the viability of a respite placement and make a recommendation accordingly; 4) prior to discharge, the hospital will ensure that a patient has an appointment for follow-up medical care; 5) the hospital will discharge the patient with enough medications and/or supplies for at least 7 days; and 6) the hospital will ensure that the patient leaves with all of their belongings and is appropriately clothed. Mental Health: Clients treated by the County Behavioral Health Division are regularly reviewed for readiness and prepared for discharge into environments that provide stepped-down levels of care. The Department holds a weekly Bed Committee where all institutionalized consumer’s discharge plans are prepared. Discharge planning responsibilities fall to the Clinic managers for those consumers currently receiving services and to the Mental Health Transition Team (consisting of managers, a psychiatrist, RNs, clinicians and peer providers) for those patients not otherwise connected to the County system. State hospitals discharge to Institutes for Mental Disease (IMD)/Skilled Nursing Facilities (SNF) and not to HUD CoC funded programs. Dischargees from IMDs/SNFs are placed in Crisis Residential/Transitional Residential Services (CR/TRS), and those discharged from Acute Inpatient Facilities (AIFs) are released to appropriate settings, such as the Respite Center at the County’s Adult Emergency Shelter. Those exiting CR/TRS are discharged to independent, shared or supported (e.g. Board & Care) housing. State Mental Health Services Act (MHSA) funds also pay for 79 housing units for homeless discharges with severe mental illness. AB 109: In 2012, Contra Costa County Interjurisdictional Council on Homelessness (CCICH) helped develop and implement two discharge plans for former inmates - the County Reentry Strategic Plan and the Public Safety "Realignment Plan." The Reentry Strategic Plan focuses on: 1) housing- focused discharge planning prior to release; 2) formalized pre-release planning that identifies service needs & connects prisoners with community-based service providers; and 3) enrollment in public benefits at least 90 days prior to release. The Realignment Plan, under which low-level offenders in State prisons are transferred to County custody, provides: 1) pre-release "reach-in" assessments, case management and referrals to housing resources, and 2) individualized treatment plans for mental health/substance abuse issues, linked with housing services. CCICH also coordinates with the Parole and Community Team (PACT), comprised of service providers, police & the California Department of Corrections Regional Parole Board, to link newly released ex-offenders with resources like housing, DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 460 CAPER 20 OMB Control No: 2506-0117 (exp. 07/31/2015) education, employment, job training, substance abuse treatment & childcare. DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 461 CAPER 21 OMB Control No: 2506-0117 (exp. 07/31/2015) CR-30 - Public Housing 91.220(h); 91.320(j) Actions taken to address the needs of public housing Public Housing Modernization - During the fiscal year that ended March 31, 2016, HACCC expended approximately $___ million for modernization improvements to its public housing developments. The most significant projects included the following:  Ongoing work in a multi-year interior modernization of the Alhambra Terrace family development in Martinez.  The first phase of a multi-year interior modernization of the Bridgemont family development in Antioch.  Interior modernizations of units at El Pueblo in Pittsburg.  ADA improvements at Alhambra Terrace in Martinez.  Rehabilitation of badly damaged turnover units at properties throughout Contra Costa County. Actions taken to encourage public housing residents to become more involved in management and participate in homeownership Actions taken to provide assistance to troubled PHAs The Housing Authority of Contra Costa County is not a troubled agency, so there were no actions taken to provide them with assistance. DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 462 CAPER 22 OMB Control No: 2506-0117 (exp. 07/31/2015) CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) The County will continue its efforts to remove or ameliorate public policies which negatively impact affordable housing development in the County including the following:  Consistent with the General Plan, the County will initiate zoning changes for residential and designated agricultural sites from current zoning designations to Planned Unit Development.  Through the Density Bonus Ordinance, the County is required to grant one density bonus and incentives or concessions when an applicant for a housing development seeks and agrees to construct a housing development, excluding any units permitted by the density bonus that will contain at least one of the following: ten percent of the for lower income households; five percent of the total units for very low income households; a senior citizen housing development, or a mobile home park that limits residency based on age requirements for housing older persons; or ten percent of the total dwelling units in a common interest development for persons and families of moderate income, provided that all units in the development are offered to the public for purchase.  The Inclusionary Housing Ordinance requires all developers of five or more units to provide 15 percent of the units at affordable costs to moderate, low or very-low income households depending on the type of project. Developers may pay a fee in lieu of providing the affordable units.  The County will review and develop new regulations to permit the development of agriculturally related structures on agriculturally zoned land without a use permit in order to encourage the provision of onsite farmworker housing. Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) The County's efforts to increase and maintain the supply of affordable housing, and to meet the objectives identified in the Consolidated Plan, described in the general narrative sections of this report, are all directed to meeting underserved needs. In addition, the criteria for target population and alleviation of affordable housing needs employed in the allocation of HOME and CDBG funds for housing, establish a priority for projects which reserve a portion of the units for extremely-low income and/or special needs populations. The following are obstacles to meeting needs of the underserved: Accessibility of services DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 463 CAPER 23 OMB Control No: 2506-0117 (exp. 07/31/2015) Awareness of services Coordination of services Resources appropriate to the level of need Accessibility of Services: Lack of accessibility to services can be the result of lack of transportation for those in need, services that are not delivered in a culturally appropriate manner or in the appropriate language, burdensome prerequisites to accessing services (“red tape”), and services that are not provided in proximity to those in need. Lack of transportation is a particular challenge for those who do not drive, do not have a car, or are elderly and for persons with disabilities. Most if not all of the public service projects listed in AP-38 provide are located within the neighborhoods or communities of the target population to provide easy accessibility to their services. Some of the public service projects serving the elderly or persons with disabilities provide transportation to their services or provide "in- home" services. Awareness of Services: The lack of awareness of the availability of services by those in need and a lack of knowledge about how to access services are significant obstacles to the provision of services. All agencies receiving CDBG, HOME, ESG, or HOPWA funds from the County will must provide significant outreach to those in need. County DCD staff continues to monitor CDBG/HOME/ESG/HOPWA funded agencies to verify if an agency's outreach is adequate and that outreach materials are available in various languages. Coordination of Services: Those in need must often access services from several points; similar services may also be provided by more than one agency. Those being served by one agency may have needs that are not being addressed by the particular agency currently serving that person or family. County DCD staff advocates that CDBG/HOME/ESG/HOPWA funded agencies to collaborate and coordinate with other agencies in the community or serving their target population. DCD staff continues to encourage agencies to collaborate and coordinate to avoid duplication and to provide more efficient services to their clients or target populations. Resources: Resources are generally less than required to meet the level of need. The CDBG/HOME/ESG/HOPWA funds that are available are prioritized to the high Priority Needs and Goals established in the 2015-2020 Consolidated Plan. Funding is also prioritized to those undertakings that represent the most efficient use of funds, are delivered by the most qualified persons, and serve the broadest geography. Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) The County has incorporated the requirements of the lead-based paint regulations (24 CFR PART 35) DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 464 CAPER 24 OMB Control No: 2506-0117 (exp. 07/31/2015) into its affected programs, including the homeowner and rental rehabilitation programs. These programs developed implementation plans that include procedures to test for lead-based paint, determine a scope of work to address lead-based paint hazards, ensure qualified contractors are performing the required work, and obtain a clearance examination at project completion. Additionally, the County's Neighborhood Preservation Program, a home rehabilitation program, provides grants to homeowners who have received rehabilitation loans and need to abate lead hazards. Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) The movement of people above the poverty line involves a variety of policies and programs that extend beyond providing opportunities for employment at a living wage. Access to education, transportation, childcare, and housing are also key components that can assist persons to secure and retain economically self-sustaining employment. The County employs a variety of strategies to help alleviate poverty in the Urban County, including efforts to stimulate economic growth and job opportunities, and to provide Urban County residents with the skills and abilities required to take advantage of those opportunities. In FY 2015/16, the CDBG program provided funds for five job training and placement programs:  Opportunity Junction’s Bay Point Career Development Services program (15-08-PS) and Job Training and Placement program (15-35-PS) provided personalized vocational training and job placement for persons to establish careers in information technology.  New Horizons Career Development Center, Inc.’s Education, Job Training, Life Skills, and Job Placement Services program (15-07-PS) provided ongoing job training, job placement, life skills training, and GED preparatory training.  Open Opportunities’ Future Build Pre-Apprenticeship Training Program (15-34-ED) provided job training and job placement services in the construction trades.  The Stride Center’s Tech Job Training / Job Placement program (15-36-ED) provides job training and placement assistance for careers in the field of information technology. In FY 2015/16, the CDBG program provided funds for a number of programs that do not aid in employment, but are crucial to the reduction of poverty:  Bay Area Legal Aid's Tenant Landlord Housing Services Collaboration program (15-01-PS) provided counseling and legal services to County tenants on their housing rights.  Community Housing Development Corporation's Home Equity Preservation Alliance (15-02-PS) program provided education, counseling, and case management regarding foreclosures.  Contra Costa Child Care Council's Road to Success program (15-33-ED) provides microenterprise assistance to low-income residents seeking to start or maintain licensed home-based family child care businesses.  Lamorinda Spirit's Lamorinda Spirit Van Senior Transportation Program (15-13-PS) provides DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 465 CAPER 25 OMB Control No: 2506-0117 (exp. 07/31/2015) transportation to the elderly so that they may maintain their normal lifestyle and age in their homes.  Mount Diablo Unified School District's CARES After School Enrichment Program (15-23-PS) provides after-school childcare and enrichment to elementary and middle school students. Actions taken to develop institutional structure. 91.220(k); 91.320(j) DCD continues to provide technical assistance to non-profits to build capacity and assist in the development of programs and projects designed to meet the County’s Consolidated Plan objectives through individual meetings and workshops held during the program year. Further, the Department works with non-profits to achieve designation as a Community Housing Development Organization (CHDO) and/or Community Based Development Organization (CBDO) for purposes of participating in the Consortium HOME and County CDBG affordable housing programs. Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j) The County’s efforts to coordinate activities and strategies for affordable housing development and the provision of emergency and transitional housing and supportive services included cooperative planning efforts as well as participation in a number of countywide housing and service provider organizations. Planning efforts undertaken during the FY 2015/16 included the following: Contra Costa Consortium members continued to work on strategies and actions designed to overcome identified impediments and eliminate problems of housing discrimination in Contra Costa. The Continuum of Care and the Council on Homelessness (formerly CCICH) worked with Contra Costa jurisdictions, public and private agencies, the interfaith community, homeless advocacy groups and other community organizations to implement the Continuum of Care Plan, which includes strategies and programs designed to alleviate homelessness, and the Ten Year Plan to End Homelessness. In addition to the above, the County participated in a number of countywide housing and service provider organizations, which are intended to share resources and coordinate strategies and programs for affordable housing and community development activities. These organizations include the Association of Homeless and Housing Service Providers, the Tri-Valley Affordable Housing Subcommittee, the Contra Costa HIV/AIDS Consortium, the Children and Families Policy Forum, Non- Profit Housing Association, and the Workforce Development Board. DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 466 CAPER 26 OMB Control No: 2506-0117 (exp. 07/31/2015) Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) In FY 2009/10, Urban County staff, along with staff from the other Contra Costa CDBG entitlement jurisdictions (Antioch, Concord, Pittsburg, Richmond, and Walnut Creek), worked together to prepare the Contra Costa Consortium Analysis of Impediments to Fair Housing Choice (AI). This document outlines and identifies barriers to fair housing and presents a plan to properly navigate them. The Board of Supervisors adopted the AI on behalf of the Urban County on May 26, 2010. The AI is available on the County website at http://www.cccounty.us/4823/Community-Development-Block-Grant. The County along with the other Contra Costa CDBG entitlement jurisdictions began its process of completing an update to the AI during FY 2015/16. The update of the AI is anticipated to be completed and approved by each Contra Costa CDBG entitlement jurisdiction by early October 2016. However, over the past year, the County continued working with its Subrecipients to help overcome or eliminate impediments to fair housing choice identified in the AI. The specific AI recommendations addressed this year are as follows: Action 2.1 - Through the Consolidated Plan and one-year Action Plan, the Consortium has continued to allocate resources to encourage and facilitate the development of affordable housing throughout the entire Consortium, resulting in the development of new affordable housing. Additionally, provisions were made for a single-family rehabilitation program, first-time homebuyer programs, and fair housing counseling, legal service and outreach. Action 4.1 - The County and cities continue to collaborate to expand affordable housing in communities where such opportunities are limited. Action 7.1 - Fair housing service providers and their partner agencies continue to expand outreach to the community regarding fair housing rights. Bay Area Legal Aid is one example of a service provider that distributed fair housing literature to over 60 nonprofit and government agencies at seven events throughout the County. This outreach was focused on low-income communities and described their services and contact information. Many of these communities contain a significant number of Spanish- speaking and other non-English speaking residents. Action 10.1 - The Consortium and fair housing service providers have explored ways to improve access to financing for all. As a result, the Mortgage Credit Certificate program reserves 40 percent of its allocation for households with incomes at or below 80 percent of the area median income. Lenders have cooperated with the program, and 26 Mortgage Credit Certificates were provided to low-income households in FY 2015/16 DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 467 CAPER 27 OMB Control No: 2506-0117 (exp. 07/31/2015) CR-40 - Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements The Contra Costa County Department of Conservation and Development is responsible for administration of the following federally funded programs to provide assistance for the development of affordable housing and homeless shelters; CDBG, HOME, NSP, ESG, and HOPWA. All projects funded through these programs are monitored by the Department to ensure that the projects achieve their approved objectives in a manner consistent with federal regulations, the Consolidated Plan, and other local planning requirements. The Department's monitoring process consists of the following:  Prior to funding consideration, all project applications are reviewed to ensure consistency with federal regulations, Board of Supervisor policy, the Consolidated Plan, the Analysis of Impediments to Fair Housing Choice (if applicable) and the County Housing Element (if applicable).  All project sponsors receiving an allocation of CDBG, HOME, NSP, HOPWA and/or ESG funds are required to enter into Project Agreements which specify project objectives, scope of work, eligible activities, performance targets, project budget, implementation time frame, federal regulatory requirements, and monitoring and reporting requirements.  During project implementation, project sponsors are required to submit periodic progress reports detailing project progress, significant problems encountered (and their resolution), project funding and expenditures, affirmative marketing activity and quantitative participation data that illustrates findings on the amount of outreach to women and minority-owned businesses. In addition, projects are monitored as applicable for compliance with federal accounting and procurement standards, labor and construction standards, relocation, affirmative marketing, equal opportunity, fair housing, and other federal requirements.  Following project completion, project sponsors are required to submit Project Completion Reports identifying: project accomplishments; population served, including data on household characteristics (e.g., income, ethnicity); rent and/or housing affordability; and total sources and uses of funds.  Affordable housing development projects (e.g., acquisition, rehabilitation, new construction) must also submit annual compliance reports designed to ensure continued compliance with federal regulations, affordability and use restrictions, and other requirements as specified in the project loan documents. In addition, all HOME-assisted projects are subject to periodic onsite inspections to ensure continued compliance with local housing code. Citizen Participation Plan 91.105(d); 91.115(d) Describe the efforts to provide citizens with reasonable notice and an opportunity to DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 468 CAPER 28 OMB Control No: 2506-0117 (exp. 07/31/2015) comment on performance reports. Contra Costa County has a 15-day comment period for citizen participation. However, we typically allow citizens 30 days to comment on performance reports. Notices are posted in local newspapers, as well as the county website. DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 469 CAPER 29 OMB Control No: 2506-0117 (exp. 07/31/2015) CR-45 - CDBG 91.520(c) Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. The County does not anticipate changing any of its program objectives. However, it does anticipate an increase in the number of people served within the County's program objectives and activities due to the City of Richmond becoming part of the Urban County FY 2016/17. Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? No [BEDI grantees] Describe accomplishments and program outcomes during the last year. DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 470 CAPER 30 OMB Control No: 2506-0117 (exp. 07/31/2015) CR-50 - HOME 91.520(d) Include the results of on-site inspections of affordable rental housing assisted under the program to determine compliance with housing codes and other applicable regulations Please list those projects that should have been inspected on-site this program year based upon the schedule in §92.504(d). Indicate which of these were inspected and a summary of issues that were detected during the inspection. For those that were not inspected, please indicate the reason and how you will remedy the situation. Federal regulations require the County to perform on-site inspections of a reasonable sample of rental housing units assisted with HOME funds in order to ensure continued compliance with State and local housing quality standards and code requirements. Effective January 24, 2015, participating jurisdictions are now required to inspect rental projects funded with HOME funds at least once every three years during the required period of affordability. County staff has decided to split the County into three regions (East, Central, and West), and monitoring one region each year. DCD staff inspects 15 percent of the HOME-assisted units for each monitored project. Copies of the inspection reports are maintained at the DCD offices. During FY 2015/16, the County performed on-site inspections of 60 HOME-assisted units located in Central Contra Costa County. Concurrent with the on-site physical inspections, DCD staff inspects tenant files to ensure the management company complies with the HOME program and local County requirements. The review includes income certifications, correct rent and utility allowance calculations, and appropriate tenant lease provisions, as well as the annual project audit and operating budget. The following table summarizes the on-site inspections completed during the fiscal year. Project Name, Location Number of units inspected Number of units passed Number of units failed Acalanes Court, Walnut Creek 1 1 0 Aspen Court, Oakley 1 1 0 Belle Terre, Lafayette 3 3 0 Berrellesa Palms, Martinez 4 4 0 Caldera Place, Concord 1 1 0 Camara Circle, Concord 2 2 0 Coggins Square, Walnut Creek 6 6 0 Hookston, Pleasant Hill (CDBG) 7 7 0 Lakeside, Concord 9 9 0 Monte Verde, Orinda 3 3 0 Montego Place, Walnut Creek 2 2 0 Oak Ridge, Oakley 2 2 0 Robin Lane, Concord (NSP) 2 2 0 Sycamore Place, Danville 2 2 0 Tice Oaks, Walnut Creek 2 2 0 DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 471 CAPER 31 OMB Control No: 2506-0117 (exp. 07/31/2015) Valley Vista, San Ramon 8 8 0 Villa Vasconcellos, Walnut Creek 5 5 0 Totals 60 60 0 Table 14 - On-site Inspections FY 2015/16 Provide an assessment of the jurisdiction's affirmative marketing actions for HOME units. 92.351(b) The objective of affirmative marketing is to promote equal access to housing by all groups within the market area. The County has adopted the following policies and measures: Information concerning the availability of funding, housing opportunities, and fair housing and affirmative marketing requirements will be distributed to the general public; all jurisdictions and housing agencies located in the County; property owners and developers of affordable housing; and minority and public interest groups. Notices of funds available are posted on the County website at http://www.co.contra- costa.ca.us/4823/Community-Development-Block-Grant. Informational material describing the HOME, CDBG, NSP, HOPWA and ESG Programs is available at http://www.co.contra-costa.ca.us/4881/Developing-Affordable-Housing (for developers) http://www.co.contra-costa.ca.us/4807/Affordable-Housing (for consumers). The County will maintain records concerning the above activities, including copies of press releases, affirmative marketing materials distributed, and workshops and meetings held with the above groups and organizations. The County requires owners of federally assisted housing to comply with federal fair housing law and employ the following affirmative marketing activities: Advertise the availability of assisted units in local newspapers and newsletters, such as those published by minority groups, neighborhood churches, public service organizations, etc.; and on bulletin boards in community gathering spots (e.g. community center, church, supermarket, laundromat, fair housing/housing counseling agency, and employment offices). Contact appropriate community organizations and representatives of minority and other disadvantaged groups to solicit tenants and provide information about the availability of the assisted units. Display the Equal Housing Opportunity logo at the project location and in all advertisements pertaining to assisted units. DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 472 CAPER 32 OMB Control No: 2506-0117 (exp. 07/31/2015) Refer to IDIS reports to describe the amount and use of program income for projects, including the number of projects and owner and tenant characteristics The amount of HOME program income (PI) received in FY 2015 was $608,739. The County adds PI to its entitlement grant and allocates the PI to projects along with entitlement funds. Therefore, it isn't possible to report specific PI project data. See the housing table in Appendix A for amounts awarded to specific projects. Describe other actions taken to foster and maintain affordable housing. 91.220(k) (STATES ONLY: Including the coordination of LIHTC with the development of affordable housing). 91.320(j) Market factors such as the high cost of land suitable for residential development and high construction costs continue to be significant constraints on the development of affordable housing in Contra Costa. In addition, the elimination of redevelopment agencies has made it much more difficult to obtain funding for affordable housing development. The County attempts to counter these factors with strategies and subsidy programs to develop affordable rental housing and homeownership opportunities (See Section ___________). Actions undertaken by the County to decrease development costs and eliminate barriers to affordable housing include the following:  County staff supported the Heritage Point, North Richmond application for the second round of State Affordable Housing and Sustainable Communities funds. The developer was invited to submit a full proposal. Funding awards are expected in September 2016.  The County adopted an Inclusionary Housing Ordinance which requires developers to provide 15 percent of the units as affordable to moderate, low, or very-low income households. However, 2009 court decisions have made the rental housing component of the Ordinance un- enforceable.  The County has a density bonus ordinance to permit increased densities for housing developments that include units affordable to low-income households. DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 473 CAPER 33 OMB Control No: 2506-0117 (exp. 07/31/2015) CR-60 - ESG 91.520(g) (ESG Recipients only) ESG Supplement to the CAPER in e-snaps For Paperwork Reduction Act 1. Recipient Information—All Recipients Complete Basic Grant Information Recipient Name CONTRA COSTA COUNTY Organizational DUNS Number 139441955 EIN/TIN Number 946000509 Identify the Field Office SAN FRANCISCO Identify CoC(s) in which the recipient or subrecipient(s) will provide ESG assistance Richmond/Contra Costa County CoC ESG Contact Name Prefix Mr First Name Gabriel Middle Name 0 Last Name Lemus Suffix 0 Title CDBG Program Planner ESG Contact Address Street Address 1 30 Muir Road Street Address 2 0 City Martinez State CA ZIP Code - Phone Number 9256747882 Extension 0 Fax Number 0 Email Address gabriel.lemus@dcd.cccounty.us ESG Secondary Contact Prefix Ms First Name KARA Last Name DOUGLAS Suffix 0 Title Affordable Housing Programs Manager Phone Number 9256747880 Extension 0 Email Address kara.douglas@dcd.cccounty.us DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 474 CAPER 34 OMB Control No: 2506-0117 (exp. 07/31/2015) 2. Reporting Period—All Recipients Complete Program Year Start Date 07/01/2015 Program Year End Date 06/30/2016 3a. Subrecipient Form – Complete one form for each subrecipient Subrecipient or Contractor Name: SHELTER INC. OF CONTRA COSTA COUNTY City: CONTRA COSTA COUNTY CONSORTIUM State: CA Zip Code: , DUNS Number: Is subrecipient a victim services provider: N Subrecipient Organization Type: Other Non-Profit Organization ESG Subgrant or Contract Award Amount: 18470 Subrecipient or Contractor Name: Contra Costa County Health Services City: Martinez State: CA Zip Code: , DUNS Number: 071687883 Is subrecipient a victim services provider: N Subrecipient Organization Type: Unit of Government ESG Subgrant or Contract Award Amount: 10000 Subrecipient or Contractor Name: Contra Costa Health Services Homeless Program City: Martinez State: CA Zip Code: 94553, 4675 DUNS Number: 071687883 Is subrecipient a victim services provider: N Subrecipient Organization Type: Unit of Government ESG Subgrant or Contract Award Amount: 105000 DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 475 CAPER 35 OMB Control No: 2506-0117 (exp. 07/31/2015) Subrecipient or Contractor Name: SHELTER, Inc. City: Martinez State: CA Zip Code: 94553, 4219 DUNS Number: 625691985 Is subrecipient a victim services provider: N Subrecipient Organization Type: Other Non-Profit Organization ESG Subgrant or Contract Award Amount: 68455 Subrecipient or Contractor Name: STAND! For Families Free of Violence City: Concord State: CA Zip Code: 94520, 7979 DUNS Number: 603066127 Is subrecipient a victim services provider: Y Subrecipient Organization Type: Other Non-Profit Organization ESG Subgrant or Contract Award Amount: 31000 Subrecipient or Contractor Name: St. Paul's Episcopal Church - Trinity Center City: Walnut Creek State: CA Zip Code: 94596, 4037 DUNS Number: Is subrecipient a victim services provider: N Subrecipient Organization Type: Other Non-Profit Organization ESG Subgrant or Contract Award Amount: 12500 DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 476 CAPER 36 OMB Control No: 2506-0117 (exp. 07/31/2015) CR-65 - Persons Assisted 4. Persons Served 4a. Complete for Homelessness Prevention Activities Number of Persons in Households Total Adults 25 Children 15 Don't Know/Refused/Other 0 Missing Information 0 Total 40 Table 15 – Household Information for Homeless Prevention Activities 4b. Complete for Rapid Re-Housing Activities Number of Persons in Households Total Adults 41 Children 33 Don't Know/Refused/Other 0 Missing Information 0 Total 74 Table 16 – Household Information for Rapid Re-Housing Activities 4c. Complete for Shelter Number of Persons in Households Total Adults 441 Children 25 Don't Know/Refused/Other 0 Missing Information 0 Total 466 Table 17 – Shelter Information DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 477 CAPER 37 OMB Control No: 2506-0117 (exp. 07/31/2015) 4d. Street Outreach Number of Persons in Households Total Adults 0 Children 0 Don't Know/Refused/Other 0 Missing Information 0 Total 0 Table 18 – Household Information for Street Outreach 4e. Totals for all Persons Served with ESG Number of Persons in Households Total Adults 507 Children 73 Don't Know/Refused/Other 0 Missing Information 0 Total 580 Table 19 – Household Information for Persons Served with ESG 5. Gender—Complete for All Activities Total Male 303 Female 277 Transgender 0 Don't Know/Refused/Other 0 Missing Information 0 Total 580 Table 20 – Gender Information DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 478 CAPER 38 OMB Control No: 2506-0117 (exp. 07/31/2015) 6. Age—Complete for All Activities Total Under 18 70 18-24 55 25 and over 455 Don't Know/Refused/Other 0 Missing Information 0 Total 580 Table 21 – Age Information 7. Special Populations Served—Complete for All Activities Number of Persons in Households Subpopulation Total Total Persons Served – Prevention Total Persons Served – RRH Total Persons Served in Emergency Shelters Veterans 37 1 7 29 Victims of Domestic Violence 175 2 12 161 Elderly 54 1 3 50 HIV/AIDS 5 0 0 5 Chronically Homeless 159 0 12 147 Persons with Disabilities: Severely Mentally Ill 182 3 5 174 Chronic Substance Abuse 186 1 3 182 Other Disability 188 5 10 173 Total (Unduplicated if possible) 986 13 52 921 Table 22 – Special Population Served DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 479 CAPER 39 OMB Control No: 2506-0117 (exp. 07/31/2015) CR-70 – ESG 91.520(g) - Assistance Provided and Outcomes 10. Shelter Utilization Number of New Units - Rehabbed 0 Number of New Units - Conversion 0 Total Number of bed-nights available 136,152 Total Number of bed-nights provided 124,248 Capacity Utilization 91.26% Table 23 – Shelter Capacity 11. Project Outcomes Data measured under the performance standards developed in consultation with the CoC(s) The County continues to make progress in its goal to end homelessness. Attached is a table of the system-wide outcomes and efficiency measures developed in consultation with the CoC for winter and year-round emergency shelter with the FY 2015/16 results. DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 480 CAPER 40 OMB Control No: 2506-0117 (exp. 07/31/2015) FY 2015/16 System-Wide Outcomes and Efficiency Measures DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 481 CAPER 41 OMB Control No: 2506-0117 (exp. 07/31/2015) CR-75 – Expenditures 11. Expenditures 11a. ESG Expenditures for Homelessness Prevention Dollar Amount of Expenditures in Program Year 2013 2014 2015 Expenditures for Rental Assistance 0 0 0 Expenditures for Housing Relocation and Stabilization Services - Financial Assistance 0 0 12,591 Expenditures for Housing Relocation & Stabilization Services - Services 0 0 5,879 Expenditures for Homeless Prevention under Emergency Shelter Grants Program 0 0 0 Subtotal Homelessness Prevention 0 0 18,470 Table 24 – ESG Expenditures for Homelessness Prevention 11b. ESG Expenditures for Rapid Re-Housing Dollar Amount of Expenditures in Program Year 2013 2014 2015 Expenditures for Rental Assistance 0 0 0 Expenditures for Housing Relocation and Stabilization Services - Financial Assistance 0 0 19,309 Expenditures for Housing Relocation & Stabilization Services - Services 0 0 45,660 Expenditures for Homeless Assistance under Emergency Shelter Grants Program 0 0 0 Subtotal Rapid Re-Housing 0 0 64,969 Table 25 – ESG Expenditures for Rapid Re-Housing 11c. ESG Expenditures for Emergency Shelter Dollar Amount of Expenditures in Program Year 2013 2014 2015 Essential Services 0 0 41,388 Operations 0 0 115,000 Renovation 0 0 0 Major Rehab 0 0 0 Conversion 0 0 0 Subtotal 0 0 156,388 DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 482 CAPER 42 OMB Control No: 2506-0117 (exp. 07/31/2015) Table 26 – ESG Expenditures for Emergency Shelter 11d. Other Grant Expenditures Dollar Amount of Expenditures in Program Year 2013 2014 2015 HMIS 0 0 0 Administration 0 0 20,763 Street Outreach 0 0 0 Table 27 - Other Grant Expenditures 11e. Total ESG Grant Funds Total ESG Funds Expended 2013 2014 2015 260,590 0 0 260,590 Table 28 - Total ESG Funds Expended 11f. Match Source 2013 2014 2015 Other Non-ESG HUD Funds 0 0 123,865 Other Federal Funds 0 0 527,205 State Government 0 0 1,656,697 Local Government 0 0 664,109 Private Funds 0 0 605,152 Other 0 0 59,525 Fees 0 0 0 Program Income 0 0 0 Total Match Amount 0 0 3,636,553 Table 29 - Other Funds Expended on Eligible ESG Activities 11g. Total Total Amount of Funds Expended on ESG Activities 2013 2014 2015 3,897,143 0 0 3,897,143 Table 30 - Total Amount of Funds Expended on ESG Activities DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 483 CAPER 43 OMB Control No: 2506-0117 (exp. 07/31/2015) DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 484 CAPER 44 OMB Control No: 2506-0117 (exp. 07/31/2015) Attachment Appendix A - Completed and Ongoing Projects by Funding Category DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 485 CAPER 45 OMB Control No: 2506-0117 (exp. 07/31/2015) DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 486 CAPER 46 OMB Control No: 2506-0117 (exp. 07/31/2015) DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 487 CAPER 47 OMB Control No: 2506-0117 (exp. 07/31/2015) DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 488 CAPER 48 OMB Control No: 2506-0117 (exp. 07/31/2015) DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 489 CAPER 49 OMB Control No: 2506-0117 (exp. 07/31/2015) DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 490 CAPER 50 OMB Control No: 2506-0117 (exp. 07/31/2015) DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 491 CAPER 51 OMB Control No: 2506-0117 (exp. 07/31/2015) DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 492 CAPER 52 OMB Control No: 2506-0117 (exp. 07/31/2015) DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 493 CAPER 53 OMB Control No: 2506-0117 (exp. 07/31/2015) DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 494 CAPER 54 OMB Control No: 2506-0117 (exp. 07/31/2015) DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 495 CAPER 55 OMB Control No: 2506-0117 (exp. 07/31/2015) DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 496 CAPER 56 OMB Control No: 2506-0117 (exp. 07/31/2015) DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 497 CAPER 57 OMB Control No: 2506-0117 (exp. 07/31/2015) DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 498 CAPER 58 OMB Control No: 2506-0117 (exp. 07/31/2015) DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 499 CAPER 59 OMB Control No: 2506-0117 (exp. 07/31/2015) DRAFTSeptember 20, 2016 Contra Costa County Board of Supervisors Official Minutes 500 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Unpaid Student Training Agreement #76-548 with Planned Parenthood Shasta Diablo, Inc. dba Planned Parenthood Northern California, a nonprofit corporation, to provide supervised field instruction to family medicine residency students at Contra Costa Regional Medical Center and Contra Costa Health Centers, for the period from July 1, 2016 through June 30, 2017. FISCAL IMPACT: None BACKGROUND: The purpose of this agreement is to provide Planned Parenthood Shasta Diablo, Inc. dba Planned Parenthood Northern California and family medicine residency students with the opportunity to integrate academic knowledge with applied skills at progressively higher levels of performance and responsibility. Supervised fieldwork experience for students is considered to be an integral part of both educational and professional preparation. The Health Services Department can provide the requisite field education, while at APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Anna Roth, 370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D Morgan, M Wilhelm C. 81 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 20, 2016 Contra Costa County Subject:Unpaid Student Training Agreement #76-548 with Planned Parenthood Shasta Diablo, Inc. dba Planned Parenthood Northern California September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 501 BACKGROUND: (CONT'D) the same time, benefitting from the students’ services to patients. Under Unpaid Student Training Agreement #76-548, Planned Parenthood Shasta Diablo, Inc. dba Planned Parenthood Northern California students will receive supervised fieldwork instruction experience with Contra Costa Regional Medical Center and Contra Costa Health Centers, for the period from July 1, 2016 through June 30, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this agreement is not approved, the students will not receive supervised fieldwork instruction experience at Contra Costa Regional Medical Center and Contra Costa Health Centers. CHILDREN'S IMPACT STATEMENT: Not Applicable September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 502 RECOMMENDATION(S): ACCEPT the fiscal year 2015/16 Keller Canyon Mitigation Fund (KCMF) Year-End Report. FISCAL IMPACT: No General Fund impact. The fund balance in the KCMF account at the end of FY 2015/16 was $594,683. That amount will be carried forward to FY 2016/17. BACKGROUND: Pursuant to Section II.E. of the Keller Canyon Mitigation Fund (KCMF) Policy, a report on the use of KCMF funds in the previous year shall be presented to the Board of Supervisors by September 30 of each year. At a minimum, the report shall describe the revenue received during the year, the amount allocated and spent by each grantee, and whether or not the grantee achieved the required outcome(s) during the year. During FY 2015/16, the KCMF received a total of $1,359,989, which is $259,989 more than was anticipated. Additionally, the KCMF account had a fund balance at the end of the previous year (FY 2014/15) of $688,553 that was available to allocate in FY 2015/16. A total of $1,443,188 was expended on 89 programs/projects/initiatives during the year. Revenue and expenses are summarized in the table on page 2. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Kristen Lackey (925) 674-7888 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 82 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:September 20, 2016 Contra Costa County Subject:FY 2015/16 Year-End Report on the Keller Canyon Mitigation Fund September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 503 BACKGROUND: (CONT'D) FY 2015/16 Revenue & Expenses FY 2014/15 Year End Fund Balance $ 688,553 FY 2015/16 Actual Revenue 1,359,989 Total Available $ 2,048,542 FY 2014/15 Carry-over Expenditures (10,672) FY 2015/16 Actual Expenses (1,443,188) Total Expenditures $ (1,453,860) FY 2015/16 Year End Fund Balance $ 594,683 The attached spreadsheet shows the programs/projects/initiatives that were funded in FY 2015/16, the amount allocated, the amount spent, and whether or not the project sponsor met the objective(s). CONSEQUENCE OF NEGATIVE ACTION: Staff is required to report on the FY 2015/16 KCMF program by September 30, 2015. If the report is not accepted, this programmatic requirement will not be met. CHILDREN'S IMPACT STATEMENT: The funded projects support at least one of the five community outcomes established in the Children's Report Card. ATTACHMENTS 2015/16 Year End Program Summary September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 504 Agency Program Award Amount Amount of Demand(s) Processed Outcome Met? AdvanceCamp, Inc. AdvanceCamp 2015 1,000$ 1,000$ Y African American Health Empowerment Collaborative Health Empowerment Expo 5,000$ 5,000$ Y All Star Cheer Reaction All Star Cheer Reaction 8,000$ 7,997$ Y Ambrose Rec & Park District Bay Point Holiday Celebraton 4,000$ 4,000$ Y Ambrose Rec & Park District Fun Starts at 60 4,000$ 3,879$ Y Antioch Rivertown Jamboree Antioch Rivertown Jamboree Delta Thunder Boat Race 5,254$ 5,254$ Y Antioch Unified School District Ride to School Project 5,000$ 5,000$ Y Arts & Cultural Foundation of Antioch Art4Schools 2,500$ 2,500$ Y Bay Point Community Foundation Science Week 2016 2,000$ 1,106$ Y Bay Point Garden Club Bay Point Spring Derby Memorial, Parade and Festival 1,500$ 1,500$ Y Bay Point Historical Society Bay Point Historical Society Community Education Foundation 2,000$ 1,810$ Y Bay Point Historical Society Bay Point Historical Society Annual Luncheon 2,000$ 1,751$ Y Be Very Loved Foundation Line Dancing for Life Program 2,000$ 2,000$ Y Black Diamond Follies/PACF Black Diamond Follies 2015 Production 4,000$ 3,539$ Y CC Youth Council & Singing Eagle Foundation Read to Live 10,000$ 10,000$ Y Center for Human Development Four Corners 5,000$ 5,000$ Y Center for Human Development Bay Point Partnership - 13th Annual Unity in the Community 5,000$ 5,000$ Y Child Abuse Prevention Council of Contra Costa The Nurturing Parenting Connection 5,000$ 5,000$ Y City of Pittsburg Rec & Parks Fun Food & Fellowship 5,000$ 5,000$ Y City of Pittsburg Rec & Parks Community is Key 5,000$ 4,995$ Y Contra Costa Interfaith Housing Svcs for Low-Income At-Risk or Homeless Children & Families 10,000$ 10,000$ Y Craft Community Care Center dba STS Academy 1-2-3 Tutoring Program 10,000$ 10,000$ Y Craft Community Care Center dba STS Academy World Music and Arts Festival 5,000$ 5,000$ Y East CCC Homeless Animals Lifeline Organization HALO TNR Program 5,000$ 5,000$ Y East County Business Education Alliance Work Based Learning Support Project 2,500$ -$ N East County Midnight Basketball League Summer Midnight Basketball League Program 5,000$ 5,000$ Y First A.M.E. Commty Church/Women's Missionary Society/Kweli Educational Enterprises Inc WMS Arts & Crafts 4,059$ 4,043$ Y First Baptist Church Head Start First Baptist Head Start Alumni Program 8,000$ 8,000$ Y Furry Friends Food Relief Program Hands Helping Paws 5,000$ 2,500$ Y Give Always To Others & Co Muliticultural Programs 1,500$ -$ N Grace Bible Fellowship of Antioch Summer Camp & After School Program 5,000$ 5,000$ Y Grace Worship Center of the East Bay Doris Manly's Favor First Learning Center 5,000$ 250$ N Greater Faith Food Pantry Greater Faith Food Pantry 7,000$ 7,000$ Y Interfaith Council of Contra Costa County Winter Nights Van 5,000$ -$ N Loaves and Fishes of Contra Costa Nourishing Lives in Pittsburg, Antioch and Bay Point 10,000$ 10,000$ Y Los Medanos College Stoneman Veterans Resource Center 8,800$ 8,800$ Y Los Medanos College Foundation Community Facility Fee Support 10,000$ 10,000$ Y Meals on Wheels and Senior Outreach Services Pittsburg Nutrition and Social Support for Seniors 10,000$ 10,000$ Y Meals on Wheels and Senior Outreach Services Bay Point C.C.Cafe: Outreach Program 5,000$ 5,000$ Y Meals on Wheels of Contra Costa Inc Meals Delivered to Homebound Elders in Bay Point/Pittsburg 10,000$ 10,000$ Y Open Opportunties Future Build 10,000$ 9,798$ Y Opportunity Junction Job Training & Placement Program 10,000$ 10,000$ Y Pacific Community Services Inc Housing Counseling Services 7,500$ 7,500$ Y Pacific Community Services Inc California Theatre Organ Restoration 3,350$ 3,350$ Y People Who Care Children Association PWC After-School Green Jobs Training Program 10,000$ 10,000$ Y PHS Academic Achievers Assoc.PHS Academic Achievers Association 2,500$ 2,500$ Y PHS Band Boosters 2015 Uniform Project 10,000$ 10,000$ Y Pittsburg Arts & Community Foundation/ Contra Costa Library Pittsburg Library Stay and Play 4,500$ 4,500$ Y Pittsburg Community Emergency Services PICES - Feeding the Hungry 5,000$ 5,000$ Y Pittsburg Police Department Pittsburg Neighborhood Improvement Days 10,000$ 9,992$ Y Rainbow Community Center Rainbow-CHD Youth Services - Pittsburg High School 5,000$ 5,000$ Y Reading Advantage Inc Take One READ One -Keep One 3,000$ 3,000$ Y Rehabilitation Services of Northern California Adult Day Health Care Physical Therapy Equipment Upgrade 5,000$ 4,808$ Y Rotary Club of Antioch READ: Rotary's Empowerment of Antioch through Dictionaries 7,000$ 7,000$ Y Rotary Club of Pittsburg Encourage Love of Learning and Literacy 10,000$ 10,000$ Y Shelter Inc.Pittsburg Family Center 10,000$ 10,000$ Y Soroptimist International of Pittsburg Soroptimist Kidz on Target 5,000$ 5,000$ Y St. Vincent de Paul of CCC Care Pittsburg Free Medical Clinic & Dental Program 10,000$ 10,000$ Y Stoneman Village Dinner Meal Program 10,000$ 10,000$ Y Teen Success Teen Success - Contra Costa County 2,500$ 2,500$ Y The Darius Jones Foundation Inc The Community Youth Heart Screening Project 4,000$ 4,000$ Y The Network of Care Feed Families of Hospitalized Children 2,025$ 1,460$ Y TODOS UNIDOS Multicultural Senior Health Program 5,400$ 5,400$ Y Youth Intervention Network Youth Intervention Network (YIN)10,000$ 10,000$ Y Ambrose Rec & Park District Ambrose Park Aquatic Center Project 150,000$ 150,000$ Y SubTotal 526,888$ 507,732$ FY 2015/16 KCMF PROGRAM SUMMARY NON-PROFIT ORGANIZATIONS (ORG 1582) Page 1September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 505 Agency Program Award Amount Amount of Demand(s) Processed Outcome Met? FY 2015/16 KCMF PROGRAM SUMMARY CCC Department of Conservation & Development District V Code Enforcement 100,000$ 100,000$ Y CCC Public Works East County Beautification Program 35,000$ 35,000$ Y CCC County Counsel Office Code Development & Compliance Attorney 95,000$ 95,000$ Y CCC Health Services Dept. Cali House Youth Shelter 10,000$ 10,000$ Y CCC Health Services Dept.Youth Shelter Feasibility Study 7,500$ 7,500$ Y CCC EHSD - Service Integration Program Bay Point Works Community Career Center 5,000$ 5,000$ Y CCC Library Pittsburg/Bay Point Pop-Up Library 8,500$ 8,267$ Y CCC Library Kids Read! Antioch 3,564$ 3,531$ Y CCC Sheriff Office Resident Deputy 175,000$ 175,000$ Y CCC Sheriff Office Gang Prevention 10,000$ 10,000$ Y CCC Sheriff Office Bay Point SRO 175,000$ 175,000$ Y CCC Sheriff Office BP Annual Xmas Dinner and Toy Give Away 8,000$ 8,000$ Y CCC Sheriff Office BP Bike Safety Rodeo 3,500$ 3,500$ Y CCC Workforce Development Board Small Business Development Center 35,000$ 14,305$ Y CCC Department of Conservation & Development KCMF Administration 60,000$ 60,000$ Y CCC Department of Conservation & Development KCMF Grantee Monitoring/Program suspended due to lack of staff availability.25,000$ -$ N/A District V Staff KCMF Staff Services 100,000$ 100,046$ Y CCC Public Works Dept. Bay Point Crossing Guard Program 74,600$ 52,895$ Y SubTotal 930,664$ 863,045$ Bay Point MAC Municipal Advisory Committee Operations 2,500$ 1,116$ Y Peace in the Streets/Youth Summit/NonProfit Development Workshop/Small Business Workshop/Relay for Life Seminars/Summits 50,000$ 44,005$ Y District V Interns Internships providing assistance with KCMF funded activities 15,000$ 1,750$ Y District V Technology Upgrades Computer and presentation equipment 17,150$ 15,288$ Y KCMF Review Committee/Keller Reception Networking event for KCMF funded agencies 2,000$ 1,971$ Y KCMF On-Line Application/Reporting System On-line application and reporting system 11,900$ 7,850$ Y District V BP Holiday Dinner and Toy Giveaway 1,200$ 431$ Y SubTotal 99,750$ 72,411$ TOTAL 1,557,302$ 1,443,188$ COUNTY DEPARTMENTS (ORG 1581) DISTRICT V INITIATIVES (ORG 1580) Page 2September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 506 RECOMMENDATION(S): Approve the list of providers recommended by Contra Costa Health Plan's Peer Review and Credentialing Committee on June 14, 2016, and by the Health Services Director, as required by the State Departments of Health Care Services and Managed Health Care, and the Centers for Medicare and Medicaid Services. FISCAL IMPACT: Not applicable. BACKGROUND: The National Committee on Quality Assurance (NCQA) has requested evidence of Board of Supervisors approval for each CCHP provider be contained within the provider’s credentials file. The recommendations were made by CCHP’s Peer Review and Credentialing Committee CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, Contra Costa Health Plan’s Providers would not be appropriately credentialed and not be in compliance with the NCQA. CHILDREN'S IMPACT STATEMENT: Not applicable. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/20/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Patricia Tanquary, 313-6004 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 20, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Tasha Scott, M Wilhelm, Heather Wong C. 83 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 20, 2016 Contra Costa County Subject:Approve New and Recredentialing Providers in Contra Costa Health Plan’s Community Provider Network September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 507 AGENDA ATTACHMENTS Provider List MINUTES ATTACHMENTS Provider List_ September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 508 Contra Costa Health Plan Providers Approved by Peer Review and Credentialing Committee June 14, 2016 CREDENTIALING PROVIDERS JUNE 2016 Name Specialty Bortz, Jeffrey, M.D. Dermatology Briceno, Giannina, BA Behavior Analysis De Vera, Sheryl, BCBA Behavior Analysis Ghazzagh, Layla, LCSW Mental Health Services Gottlieb, Alan, M.D. Urgent Care Holmes, Jacquelyn, MFT Mental Health Services Hussain, Zairin, BCBA Behavior Analysis Kim, Yongson, OD Optometry Marwaha, Dimple, DPM Podiatry Reis, Brian, DC Chiropractic Medicine Stephens, Claudell, M.D. Primary Care Family Medicine Tsui, Cynthia, M.D. Nephrology Turner, Kristie, BA Behavior Analysis Woods, Ross, MA Behavior Analysis CREDENTIALING ORGANIZATIONAL PROVIDER JUNE 2016 Provider Name Provide the Following Services Location Casa Serena Eating Disorders Program Home Health Concord RECREDENTIALING PROVIDERS JUNE 2016 Name Specialty Aldrich, Lisa, NP Mid-Level Dermatology Cummings, Patricia, PsyD Mental Health Services Ghizzoni, Maura, CNM Mid-Level Perinatology Lo, Eileen, O.D. Optometry Matan, Joseph, M.D Orthopaedic Surgery Moini, Marjaneh, M.D. Radiation Oncology Rofagha, Soraya, M.D. Ophthalmology Shetti, Madhu, M.D. Radiation Oncology September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 509 Contra Costa Health Plan Providers Approved by Peer Review and Credentialing Committee June 14, 2016 Page 2 of 2 RECREDENTIALING PROVIDERS JUNE 2016 Name Specialty Valverde-Salas, Vicky, M.D. Primary Care Family Medicine Van Woy, Teresa, DPM Podiatry RECREDENTIALING ORGANIZATIONAL PROVIDERS JUNE 2016 Provider Name Provide the Following Services Location P. Patel, S. Desai, S. Patel, A Professional Dental Corporation dba: Bay Area Dental Surgery Center Dental Surgery Center Milpitas Warm Springs Home Health, Inc. dba: Warm Springs Home Health, Inc. Home Health Fremont bopl-June 14, 2016 September 20, 2016 Contra Costa County Board of Supervisors Official Minutes 510