HomeMy WebLinkAboutMINUTES - 09132016 - (3)
CALENDAR FOR THE BOARD OF COMMISSIONERS
BOARD CHAMBERS ROOM 107, COUNTY ADMINISTRATION BUILDING
651 PINE STREET
MARTINEZ, CALIFORNIA 94553-1229
CANDACE ANDERSEN, CHAIR
MARY N. PIEPHO, VICE CHAIR
JOHN GIOIA
KAREN MITCHOFF
FEDERAL D. GLOVER
FAY NATHANIEL
JANNEL GEORGE-ODEN
JOSEPH VILLARREAL, EXECUTIVE DIRECTOR, (925) 957-8000
PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO
AN ITEM THAT IS ON THE AGENDA, WILL BE LIMITED TO THREE (3) MINUTES.
The Board Chair may reduce the amount of time allotted per speaker at the beginning of each item
or public comment period
depending on the number of speakers and the business of the day.
Your patience is appreciated.
A closed session may be called at the discretion of the Board Chair.
Staff reports related to open session items on the agenda are also accessible on line at
www.co.contra-costa.ca.us.
ANNOTATED AGENDA & MINUTES
September 13, 2016
1:30 P.M. Convene and call to order.
CONSIDER CONSENT ITEMS: (Items listed as C.1 through C.5 on the following agenda) -
Items are subject to removal from the Consent Calendar by request from any
Commissioner or on request for discussion by a member of the public. Items removed
from the Consent Calendar will be considered with the Discussion Items.
DISCUSSION ITEMS
D. 1 CONSIDER Consent Items previously removed.
There were no consent items removed for discussion.
D. 2 PUBLIC COMMENT (3 Minutes/Speaker)
September 13, 2016 Contra Costa County Housing Authority 1
There were no requests to speak at Public Comment.
D.3 CONSIDER accepting report on the award of HUD-Veterans Affairs Supportive
Housing vouchers to the Housing Authority from the U.S. Department of Housing
and Urban Development.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Mary N. Piepho AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Fay Nathaniel ABSENT
Commissioner Jannel George-Oden ABSENT
D.4 CONSIDER accepting a report on the status of the Housing Authority's Rental
Assistance Demonstration application to the U. S. Department of Housing and
Urban Development for Las Deltas in North Richmond.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Mary N. Piepho AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Fay Nathaniel ABSENT
Commissioner Jannel George-Oden ABSENT
ADJOURN
Adjourned today's meeting at 1:40 p.m.
CONSENT ITEMS:
C.1 DENY claim filed by Mona Mansig.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Mary N. Piepho AYE
Commissioner Karen Mitchoff AYE
September 13, 2016 Contra Costa County Housing Authority 2
Commissioner Federal D. Glover AYE
Commissioner Fay Nathaniel ABSENT
Commissioner Jannel George-Oden ABSENT
C.2 ACCEPT the 1st Quarter (Unaudited) Budget Report for the period ending
6/30/2016.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Mary N. Piepho AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Fay Nathaniel ABSENT
Commissioner Jannel George-Oden ABSENT
C.3 RECEIVE the Housing Authority of the County of Contra Costa’s public housing
rolling annual occupancy report for the period ending July 31, 2016.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Mary N. Piepho AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Fay Nathaniel ABSENT
Commissioner Jannel George-Oden ABSENT
C.4 ACCEPT the 4th Quarter (Unaudited) Budget Report for the period ending
3/31/2016.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Mary N. Piepho AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Fay Nathaniel ABSENT
Commissioner Jannel George-Oden ABSENT
C.5 APPROVE the recording of updated Declarations of Trust (DOT) for the Las
Deltas and Las Deltas Annex I public housing developments.
September 13, 2016 Contra Costa County Housing Authority 3
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Mary N. Piepho AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Fay Nathaniel ABSENT
Commissioner Jannel George-Oden ABSENT
GENERAL INFORMATION
Persons who wish to address the Board of Commissioners should complete the form provided for
that purpose and furnish a copy of any written statement to the Clerk.
All matters listed under CONSENT ITEMS are considered by the Board of Commissioners to be
routine and will be enacted by one motion. There will be no separate discussion of these items
unless requested by a member of the Board or a member of the public prior to the time the
Commission votes on the motion to adopt.
Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair
calls for comments from those persons who are in support thereof or in opposition thereto. After
persons have spoken, the hearing is closed and the matter is subject to discussion and action by the
Board.
Comments on matters listed on the agenda or otherwise within the purview of the Board of
Commissioners can be submitted to the office of the Clerk of the Board via mail: Board of
Commissioners, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913; or via the
County’s web page: www.co.contracosta.ca.us, by clicking “Submit Public Comment” (the last
bullet point in the left column under the title “Board of Commissioners.”)
The County will provide reasonable accommodations for persons with disabilities planning to
attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at
(925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk,
Room 106. Copies of taped recordings of all or portions of a Board meeting may be purchased
from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925)
335-1900, to make the necessary arrangements.
Applications for personal subscriptions to the monthly Board Agenda may be obtained by calling
the Office of the Clerk of the Board, (925) 335-1900. The monthly agenda may also be viewed on
the County’s internet Web Page: www.co.contra-costa.ca.us
The Closed session agenda is available each month upon request from the Office of the Clerk of the
Board, 651 Pine Street, Room 106, Martinez, California, and may also be viewed on the County’s
Web Page.
September 13, 2016 Contra Costa County Housing Authority 4
AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings.
September 13, 2016 Contra Costa County Housing Authority 5
RECOMMENDATIONS
ACCEPT report on the award of HUD-Veterans Affairs Supportive Housing vouchers to the Housing Authority from
the U.S. Department of Housing and Urban Development.
BACKGROUND
None. Informational item only.
FISCAL IMPACT
The U.S. Department of Housing and Urban Development (HUD) has awarded the Housing Authority (HACCC)
$442,272 in Federal Fiscal Year (FFY) 2016 funding to support 34 new vouchers under the HUD-Veterans Affairs
Supportive Housing (HUD-VASH) program.
CONSEQUENCE OF NEGATIVE ACTION
HACCC currently houses 173 Veterans through the HUD-VASH program. This new allocation of 34 vouchers,
combined with existing vouchers will permit HACCC and the VA to house over 220 Veterans through the VASH
program. The VASH program is an important component in helping the County reach its Zero: 2106 goals. Zero:
2106 is a national campaign that aims to end veteran and chronic homelessness.
HUD-VASH is a joint effort between HUD and the U.S. Department of Veterans Affairs (VA) designed to move
Veterans and their families out of homelessness and into permanent housing. HUD provides Housing Choice
Voucher (HCV) rental assistance, thus allowing homeless Veterans to rent privately-owned housing, and the VA
Action of Board On: 09/13/2016 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Mary N. Piepho,
Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
ABSENT:Fay Nathaniel, Commissioner
Jannel George-Oden,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: September 13, 2016
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
D.3
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:September 13, 2016
Contra
Costa
County
Subject:AWARD OF HUD-VETERANS AFFAIRS SUPPORTIVE HOUSING GRANTS
September 13, 2016 Contra Costa County Housing Authority 6
CONSEQUENCE OF NEGATIVE ACTION (CONT'D)
>
offers case management and clinical services for participating Veterans at VA medical centers and community-based
outreach clinics.
The HUD-VASH program is for veterans who:
Are eligible for VA health care services;
Are chronically homeless, meaning homeless for a year or more or 4 or more times in the past 3 years;
Have a history of medical, mental health or substance abuse problems that are now stabilized;
Are ready for independent housing in the community, but need ongoing case management services to maintain
it;
Have some type of income to pay for their housing;
Are motivated to improve the quality of their lives by working with a VA case manager; and
Are actively participating in treatment through the VA for their conditions.
To apply for the HUD-VASH program, Veterans should contact the VA Homeless Program at (925) 372-2061. The
VA's HUD-VASH Admission Team will assess eligibility for the program. Eligible Veterans will then be referred by
the VA to HACCC to obtain a voucher. HACCC will then determine if the Veteran meets HUD’s regulations for the
HUD-VASH program. Veterans can also contact HACCC at (925) 957-7042 or (925) 957-7010 to be placed on a
referral list that will be provided to the VA Homeless Program.
CLERK'S ADDENDUM
September 13, 2016 Contra Costa County Housing Authority 7
RECOMMENDATIONS
ACCEPT report on the status of the Housing Authority's Rental Assistance Demonstration application to the U. S.
Department of Housing and Urban Development for Las Deltas in North Richmond.
BACKGROUND
If final approval is received from the United States Department of Housing and Urban Development (HUD), the
Housing Authority’s (HACCC) Rental Assistance Demonstration (RAD) application would convert all 214 public
housing units into RAD project-based voucher (PBV) units. The RAD PBV subsidy for these units is expected to be
worth approximately $288 million over the next 30 years. Because of the current vacancy rate at Las Deltas, over half
of this money will not be received from HUD if the RAD conversion is not completed.
III. REASONS FOR RECOMMENDATION/BACKGROUND
As has been reported to the Board previously, HUD awarded the maximum number of units permitted by Congress
under the RAD program several years ago and HACCC's remaining two RAD applications for Las Deltas had been
placed in the bottom two tiers of HUD's RAD wait list along with applications for over 20,000 units nationwide. Staff
had been told it would be at least a year, and probably longer, before HACCC's applications would come off the wait
list. In response, staff began working with HUD's San Francisco field office to convince HUD's Washington staff that
HACCC's four total applications (two were approved in March 2015) were part of one whole project and, therefore,
must be consolidated in order to move the RAD conversion forward effectively. The proposed Las Deltas project
Action of Board On: 09/13/2016 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Mary N. Piepho,
Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
ABSENT:Fay Nathaniel, Commissioner
Jannel George-Oden,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: September 13, 2016
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
D.4
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:September 13, 2016
Contra
Costa
County
Subject:REPORT ON THE STATUS OF THE HOUSING AUTHORITY'S RENTAL ASSISTANCE DEMONSTRATION
APPLICATION TO THE U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT F
September 13, 2016 Contra Costa County Housing Authority 8
BACKGROUND (CONT'D)
appears to be unique nationally and it has required staff to explain the project in detail to HUD staff at various
approval levels.
These efforts have paid off and HACCC's final two RAD applications received approvals on August 16, 2016.
The Board should be aware that all RAD awards are conditional and will require dozens of further HUD
approvals before the final conversion of Las Deltas public housing units to RAD is complete. That said, the
conversion of the first 22 RAD units was signed off by HUD's Assistant Secretary last week, so this process has
begun. It is expected that the total conversion of Las Deltas will take 2-3 years to complete.
Attached are the two approval letters received from HUD.
FISCAL IMPACT
If final approval is received from the United States Department of Housing and Urban Development (HUD), the
Housing Authority’s (HACCC) Rental Assistance Demonstration (RAD) application would convert all 214 public
housing units into RAD project-based voucher (PBV) units. The RAD PBV subsidy for these units is expected to
be worth approximately $288 million over the next 30 years. Because of the current vacancy rate at Las Deltas,
over half of this money will not be received from HUD if the RAD conversion is not completed.
CONSEQUENCE OF NEGATIVE ACTION
None. Information item only.
CLERK'S ADDENDUM
ATTACHMENTS
RAD update attachment 1
RAD PBV Awards Attachment 2
September 13, 2016 Contra Costa County Housing Authority 9
September 13, 2016 Contra Costa County Housing Authority 10
September 13, 2016 Contra Costa County Housing Authority 11
September 13, 2016 Contra Costa County Housing Authority 12
September 13, 2016 Contra Costa County Housing Authority 13
September 13, 2016 Contra Costa County Housing Authority 14
September 13, 2016 Contra Costa County Housing Authority 15
September 13, 2016 Contra Costa County Housing Authority 16
September 13, 2016 Contra Costa County Housing Authority 17
RECOMMENDATIONS
DENY claim filed by Mona Mansig.
BACKGROUND
*
FISCAL IMPACT
No fiscal impact.
Action of Board On: 09/13/2016 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Mary N. Piepho,
Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
ABSENT:Fay Nathaniel, Commissioner
Jannel George-Oden,
Commissioner
Contact: Joellen Balbas
925-335-1906
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: September 13, 2016
Joseph Villarreal, Executive Director
By: Stacey Boyd, Deputy
cc:
C.1
To:Contra Costa County Housing Authority Board of Commissioners
From:David Twa, County Administrator
Date:September 13, 2016
Contra
Costa
County
Subject:Claims
September 13, 2016 Contra Costa County Housing Authority 18
CLERK'S ADDENDUM
ATTACHMENTS
Housing Authority Claim_Mansig
September 13, 2016 Contra Costa County Housing Authority 19
September 13, 2016Contra Costa County Housing Authority20
September 13, 2016Contra Costa County Housing Authority21
September 13, 2016Contra Costa County Housing Authority22
September 13, 2016Contra Costa County Housing Authority23
September 13, 2016Contra Costa County Housing Authority24
September 13, 2016Contra Costa County Housing Authority25
RECOMMENDATIONS
ACCEPT the 1st Quarter (Unaudited) Budget Report for the period ending 6/30/2016.
BACKGROUND
This report is intended to provide the Board of Commissioners with an overview of the financial position of the
Housing Authority of the County of Contra Costa (HACCC) for the 1st quarter period ending 6/30/2016. The report
begins with a summary of HACCC’s overall fiscal standing at the end of the quarter. The overall numbers are then
broken down by individual funds. Each fund overview includes a brief program summary and an explanation of the
variance between budgeted and actual performance.
AGENCY OVERVIEW: Budget Report
Changes in HACCC's overall budget position for the first quarter are shown in the chart below. Activity in Section 8
Voucher and Housing Certificate programs had the most significant impact on HACCC's budget.
Projected revenue increased by $716,478 is a result of utilization growth in the Section 8 Voucher Program and the
Housing Certificate Shelter Plus Care program. The growth in the Section 8 Voucher Program is a result of new
project-based units being brought online and new clients being called from the wait list. The growth in the Shelter
Plus Care Program is a result increased utilization. Expenditures are projected to decrease by $49,559. The primary
result for this decrease is a result of reduced operating cost in the Public Housing Program.
Action of Board On: 09/13/2016 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Mary N. Piepho,
Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
ABSENT:Fay Nathaniel, Commissioner
Jannel George-Oden,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: September 13, 2016
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.2
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:September 13, 2016
Contra
Costa
County
Subject:FY 2016-2017 1st QUARTER BUDGET REPORT
September 13, 2016 Contra Costa County Housing Authority 26
BACKGROUND (CONT'D)
HACC Agency Summary Annual Budget
1st Quarter
Actual
6/30/16
Remaining FY
Estimate Annual Total Variance
Revenue $ 109,724,315 $ 28,147,557 $ 82,293,236 $ 110,440,793 $ 716,478
Expenditures $ 108,700,113 $ 27,125,470 $ 81,525,085 $ 108,650,554 $ 49,559
$ 1,024,202 $ 1,022,087 $ 768,151 $ 1,790,239
The net change to reserve totals for the end of the first quarter was a gain of $1,022,087. The net gain was a result of a
increase to restricted reserves in the amount of $528,592 and unrestricted reserve of $493,496 as shown in the
summary below.
Analysis of Agency
Reserves
Beginning
Balance 4/1/16
(Unaudited)
1st Quarter ending
6/30/16
(Unaudited)
Reserve
Balance period
ending 6/30/16
(Unaudited)
Total Reserves $ 15,365,819 $ 1,022,088 $ 16,387,907
Restricted Reserves
Housing Choice Vouchers $ 5,223,994 $ 479,809 $ 5,703,803
Public Housing & Cap. Funds $ -0-$ -0-$ -0-
State & Local Programs $ 1,884,156 $ 48,783 $ 1,932,939
Housing Certificates Programs $ -0-$ -0-$ -0-
Total Restricted Reserves $ 7,108,150 $ 528,592 $ 7,636,742
Unrestricted Reserves
Housing Choice Vouchers $ 4,063,501 $ 118,768 $ 4,182,269
Public Housing & Cap. Funds $ 1,099,548 $ 291,099 $ 1,390,647
State & Local Programs $ 3,089,730 $ 78,810 $ 3,165,540*
Housing Certificates Programs $ 4,890 $ 6,819.$ 11,709
Total Unrestricted Reserves $ 8,257,669 $ 493,496 $ 8,751,165
* Does not include unfunded pension liability of $6.8 million.
As a reminder, almost all reserves are restricted for use within each program. The designation of restricted or
unrestricted reserves merely indicates that the funds are obligated for special use within the program (restricted) or that
they can be used for any purpose tied to the program (unrestricted). The only reserves that can be used freely are
unrestricted reserves within the State and Local Programs that are not tied to the tax credit properties. These reserves
can be used to support any of HACCC’s programs.
FUNDS OVERVIEW:
Housing Choice Vouchers
Program Summary - The HCV program provides assistance to families in the private rental market. HACCC qualifies
families for the program based on income. These families find a home in the private rental market and HACCC
provides them with a subsidy via a HAP contract with the property owner. HAP is paid by HACCC directly to the
owner. Through its HCV program, HACCC is authorized to provide affordable housing assistance to a maximum of
6,891 families. However, prior to this fiscal year funding constraints prevented program utilization to 6,300 families.
Summary of Difference Between Budgeted and Quarterly-End Estimate:
Revenue –Projected revenue increase of $450,668 is a direct result of increase in utilization and funding. HUD
increased the funding levels this calendar year (2016) by 6.1% or from 6,393 fundable units to 6,783. This will likely
led to some issue's of under utilization due to the tight rental market, given the Authority will now only have less than
six months to lease up.
September 13, 2016 Contra Costa County Housing Authority 27
Expenditures-Projected increase of expenditures of $211,001 is a result of increased utilization. HAP expenditures
were increased during the period by $297,105, but offset by savings in operating cost in the amount of $86,104.
Vousing Choice
Vouchers Annual Budget
1st Quarter Actual
6/30/16
(Unaudited)
Remaining FY
Estimate Annual Total Variance
Revenue $ 89,735,463 $ 22,884,534 $ 67,301,597 $ 90,186,131 $ 450,668
Expenditures $ 88,299,824 $ 22,285,957 $ 66,224,868 $ 88,510,825 $ (211,001)
$ 1,435,639 $ 598,577 $ 1,076,729 $ 1,675,306
Analysis of Program Reserves:
Public Housing Operating and Capital Funds
Program Summary - HACCC owns and manages 1,179 public housing units at 16 different sites throughout the
County. Operating funds for these properties come from tenant rents as well as an operating subsidy received from
HUD that is designed to cover the gap between rents collected from the low-income tenants and annual operating
expenses. HUD allocates the Capital Fund annually via formula to approximately 3,200 housing authorities. Capital
Fund grants may be used for development, financing, modernization, and management improvements within public
housing.
Summary of Difference Between Budgeted and Quarterly-End Estimate:
Revenue – The projected reduction in revenue of $217.723 was primarily related to capital funds not obligated to date.
Expenditures - The projected reduction in expenditures of $564,682 is a result of unobligated capital funds and
insurance reimbursement of $343,000 and operational savings of $221,682.
Public Housing
Operating and
Capital Fund
Annual Budget
1st Quarter Actual
6/33/16
(Unaudited)
Remaining FY
Estimate Annual Total Variance
Revenue $ 10,934,181 $ 2,515,822 $ 8,200,636 $ 10,716,458 $ (217,723)
Expenditures $ 11,157,618 $ 2,224,723 $ 8,368,214 $ 10,592,937 $ 564,682
$ (223,438)$ 291,099 $ (167,578)$ 123,521
Analysis of Program Reserves:
Public Housing & Capital
Fund
Beginning
Balance 4/1/16
(Unaudited)
1st Quarter
6/30/16
(Unaudited)
Reserve Balance
period ending
6/30/16
(Unaudited)
Restricted Reserves $ -0-$ -0-$ -0-
Unrestricted Reserves $ 1,099,548 $ 291,099 $ 1,390,647
Total Reserves $ 1,099,548 $ 291,099 $ 1,390,647
Housing Choice Vouchers
Beginning
Balance 4/1/16
(Unaudited)
1st Quarter
6/30/16
(Unaudited)
Reserve Balance
period ending
6/30/16
(Unaudited)
Restricted Reserves $ 5,223,994 $ 479,809 $ 5,703,803
Unrestricted Reserves $ 4,063,501 $ 118,768 $ 4,182,269
Total Reserves $ 9,287,495 $ 598,577 $ 9,886,072
September 13, 2016 Contra Costa County Housing Authority 28
State and Local Programs
Program Summary - HACCC administers a variety of programs and activities that are either not funded by HUD or
that involve non-restricted HUD funds. Currently, HACCC is the managing general partner for two tax credit projects
(DeAnza Gardens & Casa Del Rio) and also has a contract with the City of Antioch to run their rental rehabilitation
program. HACCC receives management fees for administering the Public Housing and HCV programs under HUD’s
asset-management model. In addition, the State and Local Program manages the employee pension benefit program.
Summary of Difference between Budgeted and Quarterly-End Estimate:
Revenue –The projected increase in revenue of $129,353 was primarily a result of increase in management fees earned
($95,391) due to increased utilization in the voucher program. Additionally, the authority qualified for asset
management fees ($38,000) due to the authority generating excess cash in the public housing program.
Expenditures - The $88,920 variance is a result of staff turnover.
State & Local
Programs Annual Budget
1st Quarter Actual
6/30/16
(Unaudited)
Remaining FY
Estimate Annual Total Variance
Revenue $ 5,372,185 $ 1,472,399 $ 4,029,139 $ 5,501,537 $ 129,353
Expenditures $ 5,556,335 $ 1,346,807 $ 4,167,251 $ 5,514,058 $ 42,277
$ (184,150)$ 125,592 $ (138,113)$ (12,520)
Analysis of Reserves:
State & Local Programs
Beginning
Balance 4/1/16
(Unaudited)
1st Quarter
6/30/16
(Unaudited)
Reserve Balance
Period ending
6/30/16
(Unaudited)
Restricted Reserves $ 1,884,156 $ 48,783 $ 1,932,939
Unrestricted Reserves $ 3,089,730 $ 76,810 $ 3,166,540*
Total Reserves $ 4,973,886 $ 125,593 $ 5,099,479
* does not include the unfunded pension liability of 6.8 million.
Housing Certificate Programs
Program Summary - HACCC administers two separate Housing Certificate Programs; Shelter Plus Care and Moderate
Rehabilitation (Mod Rehab). The Shelter-Plus Care Program provides rental assistance for hard-to-serve homeless
persons with disabilities in connection with supportive services funded from sources outside the program. HACCC
assists approximately 285 clients under this program. The Mod Rehab program was designed in 1978 as an expansion
of the rental certificate program. Mod Rehab was designed to provide low-cost loans for the rehabilitation of rental
units in an effort to upgrade and preserve the nation's housing stock. In return, the owner agreed to provide long-term
affordable housing for low income families. The program was repealed in 1991 and no new projects are authorized for
development. HACCC administers 28 Mod Rehab units.
Summary of Difference Between Budgeted and Quarter-End Estimate:
Revenue & Expenditure -The projected increase of $354,181 is an increase to revenue and an increase HAP expense.
This amount is result of increased funding from HUD to the certificate programs. The $7,782 increase (difference
between revenue increase of $354,181 and expenditures of $-346,399) in expenditure is a result of higher operations
costs.
Housing
Certificate
Programs
Annual Budget
1st Quarter Actual
6/30/16
(Unaudited)
Remaining FY
Estimate Annual Total Variance
Revenue $ 3,682,487 $ 1,274,802 $ 2,761,865 $ 4,036,667 $ 354,181
Expenditures $ 3,686,336 $ 1,267,983 $ 2,764,752 $ 4,032,735 $ (346,399)
September 13, 2016 Contra Costa County Housing Authority 29
$ (3,849)$ 6,819 $ (2,887)$ 3,932
Analysis of Reserves:
Housing Certificate Programs
Beginning
Balance 4/1/16
(Unaudited)
1st Quarter
6/30/16
(Unaudited)
Reserve Balance
period ending
6/30/16
(Unaudited)
Restricted Reserves $ -0-$ -0-$ -0-
Unrestricted Reserves $ 4,890 $ 6,819 $ 11,709
Total Reserves $ -0-$ 6,819 $ 11,709
CONSEQUENCE OF NEGATIVE ACTION None. Information item only. CLERK'S ADDENDUM
September 13, 2016 Contra Costa County Housing Authority 30
RECOMMENDATIONS
RECEIVE the Housing Authority of the County of Contra Costa’s public housing rolling annual occupancy report for
the period ending July 31, 2016.
BACKGROUND
Attached are the Housing Authority of the County of Contra Costa’s (HACCC's) rolling annual public housing
occupancy report for the period ending July 31, 2016, and the accompanying leasing trend report for the same period.
The occupancy report shows the percentage of each individual property that is leased at the end of a given month.
These are then subtotaled separately for all properties except North Richmond and for North Richmond alone before
being combined to show HACCC's overall occupancy percentage. North Richmond is shown separately because staff
is in the process of applying to HUD to remove that property from HACCC's public housing portfolio. The trend
report shows the sum of the number of new leases signed in a given month minus the number of new vacancies. A
positive number shows that the occupancy rate increased during that period, a negative number indicates a decline.
For reference, the U.S. Department of Housing and Urban Development (HUD) annually evaluates a public housing
authority’s (PHA) management of its public housing program using four indicators, referred to collectively as the
Public Housing Assessment System (PHAS). The management operations indicator is worth 25 points. Of these 25
points, the occupancy rate sub-indicator is worth 16 points. Occupancy points are assigned as follows:
Action of Board On: 09/13/2016 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Mary N. Piepho,
Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
ABSENT:Fay Nathaniel, Commissioner
Jannel George-Oden,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: September 13, 2016
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.3
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:September 13, 2016
Contra
Costa
County
Subject:PUBLIC HOUSING ROLLING ANNUAL OCCUPANCY REPORT FOR THE PERIOD ENDING JULY 31, 2016
September 13, 2016 Contra Costa County Housing Authority 31
BACKGROUND (CONT'D)
>
≥98%16 Points
< 98% but ≥ 96%12 Points
< 96% but ≥ 94%8 Points
< 94% but ≥ 92%4 Points
< 92% but ≥ 90%1 Point
< 90%0 Points
HUD considers a PHAs entire portfolio when assigning points for the occupancy sub-indicator.
FISCAL IMPACT
None. For reporting purposes only.
CONSEQUENCE OF NEGATIVE ACTION
None information item only.
CLERK'S ADDENDUM
ATTACHMENTS
Unit Turnover July 2016
September 13, 2016 Contra Costa County Housing Authority 32
DEVELOPMENT
No of
Units Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16
Avg. Occup.
Rates
Alhambra Terrace, Martinez 50 100.00% 98.00% 98.00% 98.00% 98.00% 96.00% 96.00% 98.00% 98.00% 96.00% 98.00% 98.00% 97.67%
Bridgemeont, Antioch 34 91.18% 94.12% 97.06% 97.06% 94.12% 94.12% 94.12% 94.12% 94.12% 94.12% 97.06% 91.18% 94.36%
Los Nogales, Brentwood 44 97.73% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 97.73% 99.62%
El Pueblo, Pittsburg 172 99.42% 99.42% 99.42% 98.84% 98.84% 97.67% 96.51% 97.09% 97.67% 97.09% 98.26% 97.67% 98.16%
Los Arboles, Oakley 30 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 96.67% 99.72%
Bay Vista, Rodeo 242 96.28% 96.69% 96.28% 96.28% 95.04% 95.45% 96.28% 96.28% 95.87% 95.87% 95.87% 97.11% 96.11%
Hacienda, Martinez 50 100.00% 100.00% 100.00% 100.00% 96.00% 96.00% 96.00% 94.00% 98.00% 96.00% 98.00% 100.00% 97.83%
Casa de Manana, Oakley 40 100.00% 100.00% 100.00% 100.00% 97.50% 97.50% 92.50% 100.00% 100.00% 100.00% 100.00% 100.00% 98.96%
Casa de Serena, Bay Point 50 100.00% 100.00% 100.00% 100.00% 100.00% 98.00% 98.00% 96.00% 94.00% 94.00% 94.00% 94.00% 97.33%
Elder Winds, Antioch 100 100.00% 100.00% 100.00% 100.00% 99.00% 99.00% 98.00% 97.00% 98.00% 97.00% 98.00% 97.00% 98.58%
Vista Del Camino, San Pablo 100 100.00% 99.00% 99.00% 99.00% 99.00% 100.00% 100.00% 100.00% 100.00% 100.00% 99.00% 99.00% 99.50%
Kidd Manor, San Pablo 41 100.00% 100.00% 100.00% 97.56% 100.00% 97.56% 100.00% 100.00% 100.00% 97.56% 100.00% 97.56% 99.19%
Occup. Rate without N. Richmond 953 98.53% 98.64% 98.64% 98.43% 97.69% 97.38% 97.17% 97.38% 97.59% 97.06% 97.69% 97.38%97.80%
Las Deltas, Richmond 72 36.11% 36.11% 36.11% 36.11% 36.11% 36.11% 36.11% 36.11% 34.72% 34.72% 34.72% 34.72% 35.65%
Las Deltas, Richmond 84 58.33% 58.33% 58.33% 58.33% 58.33% 58.33% 58.33% 57.14% 57.14% 57.14% 55.95% 54.76% 57.54%
Las Deltas, Richmond 54 46.30% 46.30% 42.59% 42.59% 40.74% 40.74% 40.74% 40.74% 40.74% 40.74% 40.74% 38.89% 41.82%
N. Richmond Occup. Rate 210 47.62% 47.62% 46.67% 46.67% 46.19% 46.19% 46.19% 45.71% 45.24% 45.24% 44.76% 43.81%45.99%
Occup. Rate with N. Richmond 1163 89.34% 89.42% 89.25% 89.08% 88.39% 88.13% 87.96% 88.05% 88.13% 87.70% 88.13% 87.70%88.44%
DEVELOPMENT Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Total
Alhambra Terrace, Martinez 1 0 0 0 0 0 0 1 0 0 1 0 3
Bridgemeont, Antioch 0 2 1 0 0 0 0 0 0 0 2 0 5
Los Nogales, Brentwood 1 1 0 0 0 0 0 0 0 0 0 0 2
El Pueblo, Pittsburg 0 0 0 2 0 2 0 2 1 0 5 1 13
Los Arboles, Oakley 0 0 0 0 0 0 0 0 0 0 0 0 0
Bay Vista, Rodeo 5 3 0 0 1 4 3 1 0 0 4 3 24
Hacienda, Martinez 0 0 0 0 0 1 0 0 2 1 1 1 6
Casa de Manana, Oakley 1 0 0 0 1 0 0 3 0 0 0 0 5
Casa de Serena, Bay Point 0 0 1 0 0 0 0 1 0 0 2 1 5
Elder Winds, Antioch 4 0 0 0 0 1 0 0 2 1 1 2 11
Vista Del Camino, San Pablo 0 0 0 2 1 1 0 1 0 0 0 1 6
Kidd Manor, San Pablo 0 0 0 0 1 0 0 0 0 0 1 0 2
Total without N. Richmond 12 6 2 4 4 9 3 9 5 2 17 9 82
Las Deltas, Richmond 0 0 0 0 0 0 0 0 0 0 0 0 0
Las Deltas, Richmond 0 0 0 0 0 0 0 0 0 0 0 0 0
Las Deltas, Richmond 0 0 0 0 0 0 0 0 0 0 0 0 0
N. Richmond Total 0 0 0 0 0 0 0 0 0 0 0 0 0
Total with N. Richmond 12 6 2 4 4 9 3 9 5 2 17 9 82
2015-16
Housing Authority of the County of Contra Costa
Annual Occupancy Rates
2015-16
Housing Authority of the County of Contra Costa
Annual Trend (New Lease)
September 13, 2016 Contra Costa County Housing Authority 33
RECOMMENDATIONS
ACCEPT the 4th Quarter (Unaudited) Budget Report for the period ending 3/31/2016.
BACKGROUND
This report is intended to provide the Board of Commissioners with an overview of the financial position of the
Housing Authority of the County of Contra Costa (HACCC) for the 4th quarter period ending 3/31/2016. The report
begins with a summary of HACCC’s overall fiscal standing at the end of the quarter. The overall numbers are then
broken down by individual funds. Each fund overview includes a brief program summary and an explanation of the
variance between budgeted and actual performance.
AGENCY OVERVIEW: Budget Report
Changes in HACCC's overall budget position for the fourth quarter are shown in the chart below. Activity in Section
8 voucher program (HCV) had the most significant impact on HACCC's budget.
Projected revenue increased by $6,063,802 and was primarily a result of HCV utilization growth. The growth is a
result of new project-based units being brought online and new clients being called from the wait list. The increased
revenues was funded through the HUD-held restricted reserves with a current balance of $5,712,651. Expenditures
increased overall by $2,693,260 as a result of increased growth in HCV program, which over shadowed a savings in
operating expenditure of $469,745.
Action of Board On: 09/13/2016 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Mary N. Piepho,
Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
ABSENT:Fay Nathaniel, Commissioner
Jannel George-Oden,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: September 13, 2016
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.4
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:September 13, 2016
Contra
Costa
County
Subject:FY 2015-2016 4th QUARTER BUDGET REPORT
September 13, 2016 Contra Costa County Housing Authority 34
BACKGROUND (CONT'D)
>
HACC Agency Summary Annual Budget
4th Quarter
Actual
3/31/16
Remaining FY
Estimate Annual Total Variance
Revenue $ 104,372,487 $ 110,436,289 $ -0-$ 110,436,289 $ 6,063,802
Expenditures $ 105,721,640 $ 108,414,900 $ -0-$ 108,414,900 $(2,693,260)
$ (1,349,153)$ 2,021,389 $ -0-$ 2,021,389
The net change to reserve totals for the end of the fourth quarter was a gain of $2,021,389. The net gain was a result
of a increase to unrestricted reserve in the amount of $1,882,522 and $138,868 in restricted reserves as shown in the
summary below.
Analysis of Agency
Reserves
Beginning
Balance 4/1/15
(Unaudited)
4th Quarter ending
3/31/16
(Unaudited)
Reserve
Balance period
ending 3/31/16
(Unaudited)
Total Reserves $ 13,913,342 $ 2,021,390 $ 15,934,732
Restricted Reserves
Housing Choice Vouchers $ 5,524,220 $ 188,431 $ 5,712,651
Public Housing & Cap. Funds $ -0-$ -0-$ -0-
State & Local Programs $ 1,933,719 $ ( 49,563)$ 1,884,156
Housing Certificates Programs $ -0-$ -0-$ -0-
Total Restricted Reserves $ 7,457,939 $ 138,868 $ 7,596,807
Unrestricted Reserves
Housing Choice Vouchers $ 3,058,940 $ 928,221 $ 3,987,161
Public Housing & Cap. Funds $ 803,588 $ 452,345 $ 1,255,933
State & Local Programs $ 2,592,875 $ 496,855 $ 3,089,730*
Housing Certificates Programs $ -0-$ 5,101 $ 5,101
Total Unrestricted Reserves $ 6,455,403 $ 1,882,522 $ 8,337,925
* Does not include unfunded pension liability of $6.8 million.
As a reminder, almost all reserves are restricted for use within each program. The designation of restricted or
unrestricted reserves merely indicates that the funds are obligated for special use within the program (restricted) or
that they can be used for any purpose tied to the program (unrestricted). The only reserves that can be used freely are
unrestricted reserves within the State and Local Programs that are not tied to the tax credit properties. These reserves
can be used to support any of HACCC’s programs.
FUNDS OVERVIEW:
Housing Choice Vouchers
Program Summary - The HCV program provides assistance to families in the private rental market. HACCC qualifies
families for the program based on income. These families find a home in the private rental market and HACCC
provides them with a subsidy via a HAP contract with the property owner. HAP is paid by HACCC directly to the
owner. Through its HCV program, HACCC is authorized to provide affordable housing assistance to a maximum of
6,783 families. However, due to funding constraints, the program is only able to support approximately 6,300
families currently.
Summary of Difference Between Budgeted and Quarterly-End Estimate:
September 13, 2016 Contra Costa County Housing Authority 35
Summary of Difference Between Budgeted and Quarterly-End Estimate:
Revenue – While funding constraints do not currently allow HACCC to lease all 6,783 units it has been allocated, the
number of HCV units under contract has increased to an average leasing level of 6,371. The net variance of
$4,937,794 was a result of an increase in HAP funding in the amount of $4,599,337 and increase administrative fees
in the amount of $338,457 as a result of increased number of units under contract.
Expenditures – As stated above, expenditures are on pace with the increase in revenue. However, due to savings in
operating expenditures the variance is down to $3,163,007.
Housing Choice
Vouchers Annual Budget
4th Quarter Actual
3/31/16
(Unaudited)
Remaining FY
Estimate Annual Total Variance
Revenue $ 84,931,760 $ 89,869,554 $ -0-$ 89,869,554 $ 4,937,794
Expenditures $ 85,589,875 $ 88,752,882 $ -0-$ 88,752,882 $ (3,163,007)
$ (658,115)$ 1,116,672 $ -0-$ 1,116,672
Analysis of Program Reserves:
Public Housing Operating and Capital Funds
Program Summary - HACCC owns and manages 1,179 public housing units at 16 different sites throughout the
County. Operating funds for these properties come from tenant rents as well as an operating subsidy received from
HUD that is designed to cover the gap between rents collected from the low-income tenants and annual operating
expenses. HUD allocates the Capital Fund annually via formula to approximately 3,200 housing authorities. Capital
Fund grants may be used for development, financing, modernization, and management improvements within public
housing.
Summary of Difference Between Budgeted and Quarterly-End Estimate:
Revenue – The variance of $438,208 was primarily related to increase in tenant rent levels due to reduced vacancies
and increases in tenant income.
Expenditures - The variance of $271,951 is a result of reduced operating cost during the period.
Public Housing
Operating and
Capital Fund
Annual Budget
4th Quarter Actual
3/31/16
(Unaudited)
Remaining FY
Estimate Annual Total Variance
Revenue $ 10,324,043 $ 10,762,251 $ -0-$ 10,762,251 $ 438,208
Expenditures $ 10,581,858 $ 10,309,907 $ -0-$ 10,309,907 $ 271,951
$ (257,815)$ 452,344 $ -0-$ 452,344
Housing Choice Vouchers
Beginning
Balance 4/1/15
(Unaudited)
4th Quarter
3/31/16
(Unaudited)
Reserve Balance
period ending
3/31/16
(Unaudited)
Restricted Reserves $ 5,524,220 $ 188,431 $ 5,712,651
Unrestricted Reserves $ 3,058,940 $ 928,221 $ 3,987,161
Total Reserves $ 8,583,160 $ 1,116,652 $ 9,699,812
September 13, 2016 Contra Costa County Housing Authority 36
Analysis of Program Reserves:
Public Housing & Capital
Fund
Beginning
Balance 4/1/15
(Unaudited)
4th Quarter
3/31/16
(Unaudited)
Reserve Balance
period ending
3/31/16
(Unaudited)
Restricted Reserves $ -0-$ -0-$ -0-
Unrestricted Reserves $ 803,588 $ 452,345 $ 1,255,933
Total Reserves $ 803,588 $ 452,345 $ 1,255,933
State and Local Programs
Program Summary - HACCC administers a variety of programs and activities that are either not funded by HUD or
that involve non-restricted HUD funds. Currently, HACCC is the managing general partner for two tax credit
projects (DeAnza Gardens & Casa Del Rio) and also has a contract with the City of Antioch to run their rental
rehabilitation program. HACCC receives management fees for administering the Public Housing and HCV programs
under HUD’s asset-management model. In addition, the State and Local Program manages the employee pension
benefit program.
Summary of Difference between Budgeted and Quarterly-End Estimate:
Revenue –The variance of $753,163 was primarily a result of increase in management fees earned due to increased
utilization in the voucher and shelter plus care programs, increased rents in the tax credit properties, and the close out
of a pending insurance claim.
Expenditures - The $88,920 variance is a result of staff turnover.
State & Local
Programs Annual Budget
4th Quarter Actual
3/31/16
(Unaudited)
Remaining FY
Estimate Annual Total Variance
Revenue $ 5,272,282 $ 6,025,445 $ -0-$ 6,025,445 $ 753,163
Expenditures $ 5,667,073 $ 5,578,153 $ -0-$ 5,578,153 $ 88,920
$ (394,791)$ 447,292 $ -0-$ 447,292
Analysis of Reserves:
State & Local Programs
Beginning
Balance 4/1/15
(Unaudited)
4th Quarter
3/31/16
(Unaudited)
Reserve Balance
Period ending
3/31/16
(Unaudited)
Restricted Reserves $ 1,933,719 $ (49,563)$ 1,884,156
Unrestricted Reserves $ 2,592,875 $ 496,855 $ 3,089,730*
Total Reserves $ 4,526,594 $ 447,292 $ 4,973,886
* does not include the unfunded pension liability of 6.8 million.
Housing Certificate Programs
Program Summary - HACCC administers two separate Housing Certificate Programs; Shelter Plus Care and
Moderate Rehabilitation (Mod Rehab). The Shelter-Plus Care Program provides rental assistance for hard-to-serve
homeless persons with disabilities in connection with supportive services funded from sources outside the program.
HACCC assists approximately 285 clients under this program. The Mod Rehab program was designed in 1978 as an
expansion of the rental certificate program. Mod Rehab was designed to provide low-cost loans for the rehabilitation
of rental units in an effort to upgrade and preserve the nation's housing stock. In return, the owner agreed to provide
long-term affordable housing for low income families. The program was repealed in 1991 and no new projects are
authorized for development. HACCC administers 28 Mod Rehab units.
September 13, 2016 Contra Costa County Housing Authority 37
authorized for development. HACCC administers 28 Mod Rehab units.
Summary of Difference Between Budgeted and Quarter-End Estimate:
Revenue-The $65,342 variance in revenue is a result of decreased Federal funding for rent payments (HAP) and is
also the primary cause of $108,874 reduction in expenditures.
Expenditure- The $108,874 variance in expenditure is primarily the reduction of HAP as outline above, the remaining
$43,532 savings is labor cost due to staff turnover.
Housing
Certificate
Programs
Annual Budget
4th Quarter Actual
3/31/16
(Unaudited)
Remaining FY
Estimate Annual Total Variance
Revenue $ 3,844,402 $ 3,779,060 $ -0-$ 3,779,060 $ (65,342)
Expenditures $ 3,882,833 $ 3,773,959 $ -0-$ 3,773,959 $ 108,874
$ (38,431)$ 5,101 $ -0-$ 5,101
Analysis of Reserves:
Housing Certificate Programs
Beginning
Balance 4/1/15
(Unaudited)
4th Quarter
3/31/16
(Unaudited)
Reserve Balance
period ending
3/31/16
(Unaudited)
Restricted Reserves $ -0-$ -0-$ -0-
Unrestricted Reserves $ -0-$ 5,101 $ 5,101
Total Reserves $ -0-$ 5,101 $ 5,101
FISCAL IMPACT
None. Information item only.
CONSEQUENCE OF NEGATIVE ACTION
None. Information item only.
CLERK'S ADDENDUM
September 13, 2016 Contra Costa County Housing Authority 38
RECOMMENDATIONS
APPROVE the recording of updated Declarations of Trust (DOT) for the Las Deltas and Las Deltas Annex I public
housing developments.
BACKGROUND
On April 12, 2016, the Board approved the recording of updated DOTs for all of HACCC's properties except Las
Deltas and Las Deltas Annex I. The DOTs for Las Deltas were not brought before the Board for approval in April as
staff were still working to finalize the unit configuration for each of the three DOTs for these properties. That process
is concluded and the new DOTs are now ready to be recorded.
The DOT is a legal instrument that grants the U.S. Department of Housing and Urban Development (HUD) an
interest in a public housing property. It provides public notice that the property must be operated in accordance with
all federal public housing requirements, including the requirement not to convey or otherwise encumber the property
unless expressly authorized by federal law and/or HUD.
The need for housing authorities (PHAs) to ensure a current DOT is recorded against all property that has been
acquired, developed, maintained or assisted with funds authorized by the U.S. Housing Act of 1937 (Act) is required
by the Act, HUD regulations and the Annual Contributions Contract (ACC), which is attached to HUD funding.
Notwithstanding this requirement, HUD has increasingly been finding that, in many instances, PHAs may be
unaware that the original DOT recorded against the property (at acquisition or development) has expired with the
Action of Board On: 09/13/2016 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Mary N. Piepho,
Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
ABSENT:Fay Nathaniel, Commissioner
Jannel George-Oden,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: September 13, 2016
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.5
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:September 13, 2016
Contra
Costa
County
Subject:DECLARATION OF TRUST UPDATES FOR LAS DELTAS AND LAS DELTAS ANNEX I
September 13, 2016 Contra Costa County Housing Authority 39
BACKGROUND (CONT'D)
repayment and/or forgiveness of development funds. However, if these developments have continued, and will
continue, to receive assistance under the Act, federal law requires that PHAs record current DOTs against them.
In addition to being an ongoing federal requirement, it is important for PHAs to maintain current DOTs against
their public housing properties for other reasons, including: (a) to ensure the accuracy of HUD subsidy
calculations and payments under the Operating Fund and Capital Fund; and (b) to expedite HUD’s processing and
approvals of other federal public housing programs (e.g., Capital Fund Finance Program (CFFP) and Operating
Fund Financing Program (OFFP) under Section 30 of the Act, mixed finance development under 24 CFR§ 941
Subpart F, and dispositions under Section 18 of the Act).
In HACCC's case, ensuring that the DOTs are updated properly will help expedite the RAD disposition of all or
part of Las Deltas in North Richmond and will also ensure that future dispositions are not hung up due to the lack
of a current DOT. If the Board votes to approve this item, HACCC will submit updated DOTs to the County
Recorder's Office.
FISCAL IMPACT
There is no financial impact for the recording of the Declarations of Trust for HACCC properties.
CONSEQUENCE OF NEGATIVE ACTION
Should the Board of Commissioners not approve the request to update the Declarations of Trust for the Las Deltas
and Las Deltas Annex I public housing development, HUD may take whatever action it deems necessary and
appropriate, including, but not limited to, the following actions: (A) temporarily withhold cash payments pending
correction of the deficiency by the PHA; (B) disallow all or part of the cost of the activity or action not in
compliance; (C) wholly or partly suspend or terminate the current award for the PHA’s program; (D) require that
some or all of the grant amounts be remitted to HUD; (E) condition a future grant and elect not to provide future
grant funds to the PHA until appropriate actions are taken to ensure compliance; (F) withhold further awards for
the program, or (G) take other remedies that may be legally available.
CLERK'S ADDENDUM
ATTACHMENTS
DOT CA011006
CA011009a
CA011009b
September 13, 2016 Contra Costa County Housing Authority 40
September 13, 2016Contra Costa County Housing Authority41
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