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HomeMy WebLinkAboutMINUTES - 09262017 -CALENDAR FOR THE BOARD OF SUPERVISORS CONTRA COSTA COUNTY AND FOR SPECIAL DISTRICTS, AGENCIES, AND AUTHORITIES GOVERNED BY THE BOARD BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET MARTINEZ, CALIFORNIA 94553-1229 FEDERAL D. GLOVER, CHAIR, 5TH DISTRICT KAREN MITCHOFF, VICE CHAIR, 4TH DISTRICT JOHN GIOIA, 1ST DISTRICT CANDACE ANDERSEN, 2ND DISTRICT DIANE BURGIS, 3RD DISTRICT DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 335-1900 PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO (2) MINUTES. A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR. The Board of Supervisors respects your time, and every attempt is made to accurately estimate when an item may be heard by the Board. All times specified for items on the Board of Supervisors agenda are approximate. Items may be heard later than indicated depending on the business of the day. Your patience is appreciated. ANNOTATED AGENDA & MINUTES September 26, 2017                  9:00 A.M. Convene and announce adjournment to closed session in Room 101. Closed Session A. CONFERENCE WITH LABOR NEGOTIATORS 1. Agency Negotiators: David Twa and Richard Bolanos. Employee Organizations: Contra Costa County Employees’ Assn., Local No. 1; Am. Fed., State, County, & Mun. Empl., Locals 512 and 2700; Calif. Nurses Assn.; Service Empl. Int’l Union, Local 1021; District Attorney’s Investigators Assn.; Deputy Sheriffs Assn.; United Prof. Firefighters, Local 1230; Physicians’ & Dentists’ Org. of Contra Costa; Western Council of Engineers; United Chief Officers Assn.; Service Employees International Union Local 2015; Contra Costa County Defenders Assn.; Probation Peace Officers Assn. of Contra Costa County; Contra Costa County Deputy District Attorneys’ Assn.; and Prof. & Tech. Engineers, Local 21, AFL-CIO; Teamsters Local 856. 2. Agency Negotiators: David Twa. Unrepresented Employees: All unrepresented employees. B. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov. Code, § 54956.9(d)(1)) Architectural Preservation Foundation of Contra Costa County, et al. v. Contra Costa County, et al., Contra Costa County Superior Court Case No. N17-0946 1. C. CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov. Code, § 54956.9(d)(2): One potential case D. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 650 Pine St., Martinez Agency Negotiators: Eric Angstadt, Chief Assistant County Administrator September 26, 2017 Contra Costa County Board of Supervisors Minutes 1 Agency Negotiators: Eric Angstadt, Chief Assistant County Administrator Karen Laws, Principal Real Property Agent Negotiating Parties: County of Contra Costa and City of Martinez Under Negotiation: Price and terms 9:30 A.M. Call to order and opening ceremonies. Inspirational Thought- “Believe you can and you’re half way there.” – Theodore Roosevelt Present: John Gioia, District I Supervisor; Candace Andersen, District II Supervisor; Diane Burgis, District III Supervisor; Karen Mitchoff, District IV Supervisor Absent: Federal D. Glover, District V Supervisor Staff Present:David Twa, County Administrator  County Counsel stated the Board would be discussing possible litigation in regard to the Public Records Act.   CONSIDER CONSENT ITEMS (Items listed as C.1 through C.87 on the following agenda) – Items are subject to removal from Consent Calendar by request of any Supervisor or on request for discussion by a member of the public. Items removed from the Consent Calendar will be considered with the Discussion Items.   PRESENTATIONS (5 Minutes Each)   PRESENTATION recognizing September 2017 as Suicide Prevention Month for Contra Costa County. (Jennifer Bruggeman, Behavioral Health Services and Lesley Garcia, Contra Costa Crisis Center)    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) PRESENTATION recognizing September 26, 2017 as National Voters Registration Day in Contra Costa County. (Supervisor Glover)     AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) PRESENTATION proclaiming the week of September 22 to 28, 2017 as "Falls Prevention Awareness Week" in Contra Costa County. (Supervisor Andersen)    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) PRESENTATION honoring County employees for their many years of service to Contra Costa County: Mike Carlson, for his 30 years of service to Contra Costa County, to be presented by Brian Balbas, Interim Public Works Director Ayore Riaunda, for his 20 years of service to Contra Costa County, to be presented by William Walker, M.D., Health Services Director.     AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) September 26, 2017 Contra Costa County Board of Supervisors Minutes 2 DISCUSSION ITEMS   D. 1 CONSIDER Consent Items previously removed.    There were no items removed from consent for discussion.   D. 2 PUBLIC COMMENT (2 Minutes/Speaker)    Reverend Fred Weidmann, Multifaith Action Coalition, thanked the Board for its support and recent actions supporting DACA (Dreamers Act), immigration, and alleviating poverty in Contra Costa.   D. 3 HEARING on the itemized costs of abatement for property located at 3959 La Cima Rd., El Sobrante, California. (Ronald Wayne Scott, Owner) (Jason Crapo, Conservation and Development Department) (Continued from September 12, 2017)       CLOSED the hearing; DETERMINED the cost of all abatement work and all administrative costs to be $2,892.48.; ORDERED the itemized report confirmed and DIRECTED that it be filed with the Clerk of the Board of Supervisors; and ORDERED the costs to be specially assessed against the above-referenced property and AUTHORIZE the recordation of a Notice Of Abatement Lien.    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) D. 4 HEARING on the itemized costs of abatement for property located at 549 Grove Ave., Richmond, California. (Jason Crapo, Conservation and Development Department) (Continued from September 12, 2017)       CLOSED the hearing; DETERMINED the cost of all abatement work and all administrative costs to be $5,263.38; ORDERED the itemized report confirmed and DIRECT that it be filed with the Clerk of the Board of Supervisors; ORDERED the costs to be specially assessed against the above-reference property and AUTHORIZED the recordation of a Notice Of Abatement Lien.    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) D. 5 CONSIDER adopting Resolution No. 2017/339 endorsing the Vision, Goals and Objectives of a Bay Area Comprehensive Economic Development Strategy to establish a nine county regional Economic Development District recognized by the United States Economic Development Administration, to improve access to economic and workforce related grants and technical assistance from federal and state agencies and private foundations to foster greater public and private collaboration in addressing economic, workforce and equity issues that no single jurisdiction, organization or enterprise can solve alone. (Supervisors Andersen and Mitchoff)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) D. 6 CONSIDER accepting the report on implementation of the East Contra Costa County Habitat Conservation Plan/Natural Community Conservation Plan, as recommended by the Transportation, Water and Infrastructure Committee. (Abigail Fateman, Conservation and Development Department)       September 26, 2017 Contra Costa County Board of Supervisors Minutes 3  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) D. 7 CONSIDER approving the recommendations and accepting the Options Report on implementing the Municipal Regional Permit issued by Regional Water Quality Control Board in November 2015, as recommended by the Transportation, Water and Infrastructure Committee. (Mike Carlson, Public Works Department)       Speakers: Johnny Jaramillo, Association of Bay Area Governments (ABAG) ACCEPTED the Options Report, "Budget Options for the Municipal Regional Permit"; ACKNOWLEDGED continued commitment to the objective of Municipal Regional Permit (MRP) 2.0 and improving water quality; DIRECTED staff to incorporate Green Infrastructure into County projects; ACKNOWLEDGED that non-compliance is very likely; DIRECTED staff to work with the Health Services Department on developing service fees to cover inspection costs; DIRECTED staff to communicate to the Regional Board the County's fiscal constraints, request more time to comply, and seek regulatory adjustments; DIRECTED staff to focus on trash rather than on PCB; CONFIRMED that no General Funds are available for County Watershed Program costs; ACKNOWLEDGED that Road Funds can pay some road related costs with the new gas tax; DIRECTED staff to explore other revenue ideas and report back to the Transportation, Water and Infrastructure Committee; and DIRECTED the County Administrator to work with the Interim Director of Public Works on what items to prioritize going forward and to work toward providing an ordinance banning styrofoam (polystyrene) food containers as quickly as possible.     AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) D. 8 RECEIVE the report from the Public Works Department on the development of the Direct Discharge Plan to reduce the amount of illegal dumping entering into County-owned creeks, as recommended by the Interim Chief Engineer, Flood Control & Water Conservation District, North Richmond, El Sobrante, Rodeo, Concord, and Bay Point areas. (Mike Carlson, Public Works Department)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) D. 9 HEARING to consider adoption of Ordinance No. 2017-22 and Resolution No. 2017/307, to adjust transportation mitigation fees and update the project list for the North Richmond Area of Benefit, and to reestablish the boundaries of that area of benefit, and related actions under the California Quality Environmental Act, North Richmond area. (100% North Richmond Area of Benefit) (Mary Halle, Public Works Department)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) D. 10 CONSIDER accepting a report on the implementation of Ordinance No. 2016-24, which established a stewardship program for the collection and disposal of unwanted prescription drugs, and possible amendments to the safe drug disposal program. (Dan Peddycord and Marilyn Underwood, Health Services Department)      September 26, 2017 Contra Costa County Board of Supervisors Minutes 4  Speaker: Patty Hoyt, Contra Costa County MEDS Coalition.     AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) D.11 CONSIDER adopting Ordinance No. 2017-16, which would establish a permit program for specified non-franchised solid waste haulers, and approving other related actions, as recommended by the Health Services Director and the Conservation and Development Director. (Marilyn Underwood, Environmental Health Director) (100% Permit fees)       Speakers: Scott Gordon, Republic Services/Mt. Diablo Resource Recovery The Board considered advice and commentary from Mr. Gordon (representing waste haulers) and Counsel staff on the specifics of the language in the proposed ordinance, and made several modifications. Staff will return with the modified ordinance for adoption by October 24, 2017.   D.12 CONSIDER adopting Resolution No. 2017/288 approving the Side Letter between Contra Costa County and Teamsters Local 856 regarding classifications providing diagnostic imaging services. (David Twa, County Administrator)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) D.13 CONSIDER adopting Resolution No. 2017/351 approving the Side Letter between Contra Costa County and AFSCME Local 512 confirming employees in the Engineering Technician Units eligibility for the deferred compensation special benefit. (David Twa, County Administrator)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) D.14 RECEIVE report on the status of the new administration building and emergency operations center/Sheriff's administration building projects. (Eric Angstadt, Chief Assistant County Administrator)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) D. 15 CONSIDER reports of Board members.    There were no items reported today.   Closed Session   ADJOURN in memory of Joseph Berardino, M.D., Alamo resident   CONSENT ITEMS   Road and Transportation   C. 1 CONTINUE the emergency action originally taken by the Board of Supervisors on March 7, 2017,   September 26, 2017 Contra Costa County Board of Supervisors Minutes 5 C. 1 CONTINUE the emergency action originally taken by the Board of Supervisors on March 7, 2017, pursuant to Public Contract Code Sections 22035 and 22050, to repair the Morgan Territory Road Slide Repair Project, as recommended by the Interim Public Works Director, Clayton area. (100% Local Road Funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff C. 2 CONTINUE the emergency action originally taken by the Board of Supervisors on February 14, 2017, pursuant to Public Contract Code Sections 22035 and 22050, to repair the Alhambra Valley Road Washout Project, as recommended by the Interim Public Works Director, Pinole area. (100% Local Road Funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff C. 3 ADOPT Traffic Resolution No. 2017/4462 to prohibit parking at all times of vehicles six feet or more in height (including any load thereon), or 20 feet or more in length, on portions of Pacheco Boulevard (Road No. 3951C), as recommended by the Interim Public Works Director, Martinez area. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) Engineering Services   C. 4 ADOPT Resolution No. 2017/328, approving and authorizing the Interim Public Works Director, or designee, to fully close a portion of San Pablo Dam Road between El Portal Drive and Appian Way, on September 17, 2017, from 6:00 a.m. through 7:00 p.m., for the purpose of the Annual El Sobrante Stroll, El Sobrante area. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 5 ADOPT Resolution No. 2017/337 approving the annual county miles in the Total Maintained Mileage for County Roads Report, as recommended by the Interim Public Works Director, Countywide. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) Special Districts & County Airports   C. 6 APPROVE the Notice of Intention to Sell real property owned by Contra Costa County, located at 343 Rodeo Avenue in Rodeo, identified as Assessor's Parcel No. 357-081-015, as recommended by the Interim Public Works Director. (100% General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) September 26, 2017 Contra Costa County Board of Supervisors Minutes 6 Other: District V Supervisor Federal D. Glover (ABSENT) C. 7 ADOPT Resolution No. 2017/338 declaring October 2017 as Creek and Channel Safety Awareness Month, ACCEPT the status report from the Public Works Department and the Flood Control & Water Conservation District on the Creek and Channel Safety Awareness Program, and DIRECT the Public Works Department and the Flood Control & Water Conservation District to continue with implementation and the annual campaign of a Countywide sustainable Creek and Channel Safety Awareness Program, as recommended by the Interim Chief Engineer, Flood Control & Water Conservation District, Countywide. (100% Flood Control Zone 3B Funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 8 APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a month-to-month hangar rental agreement with Delmar Alan Humbert for a shade hangar at Buchanan Field Airport effective September 16, 2017 in the monthly amount of $177.07. (100% Airport Enterprise Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 9 APPROVE and AUTHORIZE the Director of Airports, or designee, to host the 10th Annual Tenant Appreciation Event and to expend approximately $17,000 for the event to be held at the Buchanan Field Airport to thank customers for choosing Contra Costa County Airports - Buchanan Field and Byron Airports to store their aircraft and/or operate businesses. (100% Airport Enterprise Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 10 ADOPT Resolution No. 2017/346 consenting to the City of Concord’s renewal of the Concord Tourism Improvement District, as recommended by Supervisor Mitchoff.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 11 APPROVE and AUTHORIZE the Director of Airports, or designee, to write off certain accounts receivable balances that are not collectible due to one or more of the following reasons: debtors are deceased; the statute of limitations for pursuing recovery of the debt has expired; the cost of recovery is excessive; and/or the debtor no longer resides in the state. (100% Airport Enterprise Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) Claims, Collections & Litigation   C. 12 DISCHARGE the Agriculture Department from accountability for delinquent accounts transferred from the Office of Revenue and Collection to the Agriculture Department totaling $6,302, which have been deemed uncollectible, as recommended by the Agriculture Department.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor September 26, 2017 Contra Costa County Board of Supervisors Minutes 7  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 13 DENY claims filed by Paul Bittner, Ashley Lohman, and Seyyed Alireza Mousavi.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 14 DISCHARGE the Sheriff-Coroner from accountability of collections for numerous delinquent collections accounts originally transferred from the former Office of Revenue Collection totaling $113,404.44 which have been deemed uncollectible and AUTHORIZE the Sheriff-Coroner, or designee, to notify the Superior Court of the discharge of accountability as required by Government Code section 25259.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) Honors & Proclamations   C. 15 ADOPT Resolution No. 2017/312 proclaiming September 22 to 28, 2017 as "Falls Prevention Awareness Week" in Contra Costa County, as recommended by Supervisor Andersen.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 16 ADOPT Resolution No. 2017/315 to recognize Ayore Riaunda, Accountant III, on the occasion of his 20th year of service with the Contra Costa Health Services Department, as recommended by the Health Services Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 17 ADOPT Resolution No. 2017/333 recognizing the contributions of Mike Carlson on his 30 years of service to Contra Costa County, as recommended by the Interim Public Works Director. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 18 ADOPT Resolution No. 2017/334 recognizing September 26, 2017 as National Voters Registration Day in Contra Costa County, as recommended by Supervisor Glover.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 19 ADOPT Resolution No. 2017/350 recognizing the 40th Anniversary of STAND! For Families Free of Violence, as recommended by Supervisor Mitchoff.     September 26, 2017 Contra Costa County Board of Supervisors Minutes 8    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 20 ADOPT Resolution No. 2017/347 declaring September 2017 as Suicide Prevention Month in Contra Costa County, as recommended by the Health Services Director.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 21 ADOPT Resolution No. 2017/353 honoring Bette Boatmun on her 80th birthday, as recommended by Supervisor Mitchoff.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) Ordinances   C. 22 ADOPT Ordinance No. 2017-05 which repeals the "Cost of Electronic Surveillance of Minors" fee, as recommended by the Public Protection Committee. (No additional fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) Appointments & Resignations   C. 23 ↵REAPPOINT Julia Miner to the District II seat on the Family and Children's Trust Committee, as recommended by Supervisor Andersen.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Personnel Actions   C. 24 ADOPT Position Adjustment Resolution No. 22152 to add one Deputy Sheriff-40 Hour (represented) position in the Sheriff's Office - Patrol Division. (60% CSA P-2A, 40% Restricted Donation revenue)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 25 ADOPT Position Adjustment Resolution No. 22140 to add one Administrative Services Assistant ll position (represented) in the Health Services Department. (100% Contra Costa Health Plan member premiums)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff September 26, 2017 Contra Costa County Board of Supervisors Minutes 9 Other: District V Supervisor Federal D. Glover (ABSENT) C. 26 ADOPT Position Adjustment Resolution No. 22151 to establish the class of Employee Benefits Analyst (unrepresented) and allocate it on the Salary Schedule, as recommended by the Human Resources Director. (100% Benefits Administration Fees)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 27 ADOPT Position Adjustment Resolution No. 22163 to add 19 Nutrition Assistant positions (represented) in the Health Services Department. (100% Women, Infant, and Children's revenues)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 28 ADOPT Position Adjustment Resolution No. 22153 to add one Captain (represented) position, cancel one Lieutenant (represented) position and cancel one Sheriff's Mutual Aid Coordinator (represented) position in the Sheriff's Office - Investigations Division. (Cost savings)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 29 ADOPT Position Adjustment Resolution No. 22164 to add one Pharmacist I position (represented) in the Health Services Department. (100% Contra Costa Health Plan member fees)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 30 ADOPT Position Adjustment Resolution No. 22154 to add two Clerk-Recorder Services Specialist (represented) positions, cancel one Recordable Document Technician (represented) position and cancel one Election Services Reimbursement Technician (represented) position in the Clerk Recorder Elections Department. (Cost savings)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) Grants & Contracts   APPROVE and AUTHORIZE execution of agreements between the County and the following agencies for receipt of fund and/or services:   C. 31 APPROVE and AUTHORIZE the Agricultural Commissioner, or designee, to execute a contract and accept reimbursement in an amount not to exceed $10,572 from the California Department of Pesticide Regulation to implement the Enforcement Evaluation and Improvement Project for the period July 1 through December 31, 2017. (No County match)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff September 26, 2017 Contra Costa County Board of Supervisors Minutes 10 Other: District V Supervisor Federal D. Glover (ABSENT) C. 32 APPROVE and AUTHORIZE the Chair, Board of Supervisors, to execute an amendment to an Agreement with Contra Costa Transportation Authority (CCTA), to increase the maximum compensation paid to the County by $20,000 to a new total of $3,513,000, effective April 19, 2017, for continued right-of-way services, as recommended by the Interim Public Works Director, Hercules Area. (100% CCTA)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 33 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to accept funding in the amount of $9,100 from First 5 Contra Costa for Quality Rating and Improvement System Infant-Toddler programs. (No County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 34 APPROVE and AUTHORIZE the Health Services Director, or designee, to apply for a grant in an amount not to exceed $400,000 from the Contra Costa County Department of Conservation and Development for the development of an East County Coordinated Assessment and Resource Center for the period July 1, 2017 through June 30, 2018. (25% County match)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 35 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract and accept reimbursement in an amount not to exceed $15,120 from Mount Diablo Unified School District for the provision of food services at the Crossroads High School childcare program for the period September 1, 2017 through June 30, 2018. (No County match)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 36 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with the California Board of State and Community Corrections for Proposition 47 the Safe Neighborhoods and Schools Act grant, to pay the County an amount not to exceed $5,984,086 to provide pre-arrest, at-arrest and post-arrest diversion opportunities and coordination services for Antioch residents with behavioral health issues, for the period June 16, 2017 through August 15, 2020. (51% County match)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 37 APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a contract including modified indemnification with the Energy Council (Joint Powers Agency), to accept funding in an amount not to exceed $40,000 to assist Pacific Gas and Electric Company with its East Bay Energy Watch Local Government Partnership Program for the period January 1 through December 31, 2017. (100% Energy Watch Funding)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III SupervisorSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 11  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) APPROVE and AUTHORIZE execution of agreement between the County and the following parties as noted for the purchase of equipment and/or services:   C. 38 APPROVE and AUTHORIZE the Interim Public Works Director, or designee, to execute a contract with Jason Cornell (dba Boyd Built), in an amount not to exceed $500,000 for interior and exterior painting services, for the period May 1, 2017 through April 30, 2020, Countywide. (100% General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 39 APPROVE and AUTHORIZE the Interim Public Works Director, or designee, to execute a contract with Zachary Neal Keas (dba Z.N. Keas Painting Co.), in an amount not to exceed $500,000 for interior and exterior painting services, for the period June 6, 2017 through April 30, 2020, Countywide. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 40 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Contra Costa Family Justice Alliance in an amount not to exceed $180,000 to provide project, service and training coordination, and integrated data system services as part of the Contra Costa County Elder Abuse Prevention Project to victims of financial elder abuse, for the period July 1, 2016 through June 30, 2018. (100% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 41 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Meals on Wheels Diablo Region, a non-profit corporation, in an amount not to exceed 150,000 to provide training and care manager services as part of the Contra Costa County Elder Abuse Prevention Project to victims of financial elder abuse, for the period July 1, 2016 through June 30, 2018. (100% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 42 APPROVE and AUTHORIZE the County Administrator, or designee, to execute a contract amendment with International Business Machines Corporation, to extend the term through September 30, 2018 with no change to the original payment limit of $154,400, to complete the replacement of the Department of Information Technology's current billing application with IBM's Usage and Accounting Collector mainframe application. (100% User Fees, no additional County cost)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) September 26, 2017 Contra Costa County Board of Supervisors Minutes 12 C. 43 APPROVE and AUTHORIZE the Interim Public Works Director, or designee, to execute a contract with Frank McGuire (dba The Landscape Company) in an amount not to exceed $2,000,000 to provide weed abatement, irrigation and drainage system repair and installation services, for the period October 1, 2017 through September 30, 2020, Countywide. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 44 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the County Administrator, a purchase order amendment with Motorola Solutions, Inc., to extend the term through September 30, 2017 with no change to the payment limit of $150,000, for continued procurement of radio parts, maintenance, service and repairs as needed by the Department of Information Technology. (100% Department User Fees)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 45 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Aspiranet, a nonprofit corporation, in an amount not to exceed $546,000 to provide Early Head Start Program enhancement services for the period July 1, 2017 through June 30, 2018. (100% Federal)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 46 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Department, a purchase order with Food Service Partners, Inc., in an amount not to exceed $2,000,000 for meals for patients and staff at the Contra Costa Regional Medical Center for the period September 1, 2017 through August 31, 2019. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 47 APPROVE and AUTHORIZE the Interim Public Works Director, or designee, to execute a contract amendment with Matt Colchico (dba Summit Building Services) to extend the term from September 30, 2017 through March 31, 2018, and increase the payment limit by $350,000 to a new payment limit of $3,350,000, for continued custodial services in County-owned buildings deemed as remote or requiring night work, Countywide. (100% General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 48 APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Interim Public Works Director, a purchase order with Parts Warehouse Distributers, Inc. (dba City Auto Supply), in an amount not to exceed $275,000 for Motorcraft and ACDelco batteries and electrical parts for the period October 1, 2017 through September 30, 2019, Countywide. (100% Fleet Services Internal Service Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III SupervisorSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 13  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 49 APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Interim Public Works Director, a purchase order with Fast Undercar, Inc., in an amount not to exceed $125,000 for vehicle parts and accessories for the period October 1, 2017 through September 30, 2019, Countywide. (100% Fleet Services Internal Service Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 50 APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Interim Public Works Director, a purchase order with Superior Auto Parts Warehouse in an amount not to exceed $125,000 for vehicle parts and accessories for the period October 1, 2017 through September 30, 2019, Countywide. (100% Fleet Services Internal Service Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 51 APPROVE and AUTHORIZE the Interim Public Works Director, or designee, to execute a contract amendment with Massone Mechanical, Inc., to increase the payment limit from $300,000 to a new payment limit of $400,000 for repair of refrigeration systems, with no change to the original term of July 1, 2015 through June 30, 2018, Countywide. (100 % General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 52 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Contra Costa Senior Legal Services in an amount not to exceed $120,000 to provide legal services as part of the Contra Costa County Elder Abuse Prevention Project to victims of financial elder abuse, for the period July 1, 2016 through June 30, 2018. (100% Federal)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 53 APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a contract with U.S. HealthWorks Inc., in an amount not to exceed $90,000 for pre-employment screening and other medical services for the period October 1, 2017 through September 30, 2019. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 54 APPROVE and AUTHORIZE the County Administrator, or designee, to execute a contract amendment, including modified indemnification language, with Sirius Computer Solutions, Inc., to extend the term from September 30, 2017 through September 30, 2018 with no change in the payment limit of $150,000, to provide continued Integrated Database Management System support services as needed by the Department of Information Technology. (100% User Fees; no additional fiscal impact)        September 26, 2017 Contra Costa County Board of Supervisors Minutes 14  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 55 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with STAND! For Families Free of Violence, in an amount not to exceed $119,830 to provide case management, advocacy, and peer counseling services to victims of financial elder abuse as part of the Contra Costa County Elder Abuse Prevention Project, for the period July 1, 2016 through June 30, 2018. (100% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 56 APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the County Administrator, a purchase order amendment with Motorola Solutions, Inc., to increase the payment limit by $150,000 to a new payment limit of $450,000 for continued procurement of radio parts, maintenance, service and repairs as needed by the Department of Information Technology, for the period October 1, 2011 through September 30, 2019. (100% User fees)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 57 APPROVE and AUTHORIZE the District Attorney, or designee, to execute an Agreement with the University of California Hastings College of the Law and Lawyers for America, a nonprofit corporation, in an amount not to exceed $49,000 for an attorney interning at the District Attorney’s Office through the Lawyers for America Program for the period June 1, 2017 through February 15, 2018. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 58 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Perseus Corporation in an amount not to exceed $144,500 to provide consultation and technical assistance to the Health Services Department on third party cost reports, for the period November 1, 2017 through October 31, 2018. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 59 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with William E. Berlingieri, M.D., to increase the payment limit by $14,000 to a new payment limit of $327,600 to provide additional outpatient psychiatric services to mentally ill adults in West Contra Costa County, with no change in the original term of January 1 through December 31, 2017. (50% Mental Health Services Act, 50% Mental Health Realignment)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 60 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with D.   September 26, 2017 Contra Costa County Board of Supervisors Minutes 15 C. 60 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with D. R. Ruecker M.D., Inc., in an amount not to exceed $300,800 to provide psychiatric services for seriously, emotionally disturbed children and adolescents in Central Contra Costa County, for the period January 1 through December 31, 2018. (50% Federal Medi-Cal, 50% Mental Health Realignment)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 61 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Jackson & Coker Locumtenens, LLC, effective October 1, 2017, to increase the payment limit by $394,663 to a new payment limit of $1,369,063, to provide additional temporary psychiatric and recruitment services for the County’s Mental Health Outpatient Clinics, with no change in the original term of January 1 through December 31, 2017. (100% Mental Health Realignment)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 62 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Diablo Valley Drug and Alcohol Services, Inc., in an amount not to exceed $250,000 to provide substance abuse treatment services for Contra Costa Health Plan members, for the period September 1, 2017 through August 31, 2019. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 63 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Ace Home Health Care and Hospice, Inc., in an amount not to exceed $150,000 to provide home healthcare and hospice services for Contra Costa Health Plan members, for the period September 1, 2017 through August 31, 2019. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 64 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Professional Healthcare at Home, LLC, (dba Kindred Hospice/Kindred at Home) in an amount not to exceed $3,000,000 to provide home healthcare and hospice services for Contra Costa Health Plan members, for the period September 1, 2017 through August 31, 2019. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 65 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Mountain Valley Child and Family Services, Inc., in an amount not to exceed $1,148,876 to provide a day treatment program, mental health services, and therapeutic behavioral services for the period July 1, 2017 through June 30, 2018, with a six-month automatic extension through December 31, 2018 in an amount not to exceed $574,438. (50% Federal Medi-Cal, 50% Mental Health Realignment)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor September 26, 2017 Contra Costa County Board of Supervisors Minutes 16  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 66 APPROVE and AUTHORIZE the Purchasing Agent to purchase, on behalf of the Health Services Department, transportation vouchers in aggregate amount not to exceed $600,000 for enrolled patients to specific medical and non-medical appointments through the Whole Person Care Pilot Program. (100% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 67 APPROVE and AUTHORIZE the Purchasing Agent to purchase, on behalf of the Health Services Department, 500 Safeway gift cards in the amount of $15 each for a total payment limit of $7,500 to use as incentives for consumer participation as allowed under Proposition 63, the Mental Health Services Act. (100% Mental Health Services Act)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 68 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Carson Research Consulting, Inc., in an amount not to exceed $164,175 to build and support a web-based database for the Contra Costa County Human Trafficking Coalition for the period October 1, 2017 through June 30, 2018. (25% County; 38% State; 37% Federal)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 69 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Robert Half International, Inc., effective September 1, 2017, to clarify the Payment Provisions in the contract with no change to payment limit of $2,519,025 or the term end date of June 30, 2018. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 70 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Siri Sunderi Cheng, M.D., to increase the payment limit by $30,000 to a new payment limit of $1,170,000 for providing additional otolaryngology services at the Contra Costa Regional Medical Center and Health Centers, with no change in the term of October 1, 2016 through September 30, 2019. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 71 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract    September 26, 2017 Contra Costa County Board of Supervisors Minutes 17 C. 71 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Steven Harrison, M.D., to decrease the payment limit by $50,000 to a new payment limit of $1,000,000 to provide reduced ophthalmology services at Contra Costa Regional Medical Center and Health Centers, with no change in the term of May 1, 2017 through April 30, 2020. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 72 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Jackson & Coker Locumtenens, LLC, to modify contractor's insurance requirements with no change in the payment limit of $200,000 nor in the term of January 1 through December 31, 2017, for temporary physician services to Contra Costa Regional Medical Center and Health Centers. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 73 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Anka Behavioral Health, Inc., a non-profit corporation, to increase the payment limit by $240,000 to a new payment limit of $870,770, and extend the term from September 30, 2017 through December 31, 2017 for additional shelter and mental health support services. (50% Mental Health Realignment, 42% Housing and Urban Development Coordinated Entry, and 8% Community Development Block Grant)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) Other Actions   C. 74 APPROVE and AUTHORIZE Historical Property Preservation Agreements (Mills Act Contracts) for 66 and 67 Stonecastle Court, Alamo and related actions under the California Environmental Quality Act, as recommended by the Conservation and Development Director. (100% Applicant fees)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 75 CONTINUE the emergency action originally taken by the Board of Supervisors on November 16, 1999, and most recently approved by the Board on September 12, 2017, regarding the issue of homelessness in Contra Costa County, as recommended by the Health Services Director. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 76 ADOPT Resolution No. 2017/336 to approve and authorize the Employment and Human Services Director, or designee, to execute a non-financial contract with the California Department of Social Services and California Department of Health Care Services for the Association of Administrators of the Interstate Compact on Adoption and Medical Assistance cloud-base database for a period of one year following contract execution. (No fiscal impact)    September 26, 2017 Contra Costa County Board of Supervisors Minutes 18    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 77 ADOPT Resolution No. 2017/345 approving Contra Costa County to receive and use State of California (State) Emergency Solutions Grant (ESG) funds in the amount of $523,980 for eligible activities to assist individuals and families with services to regain permanent housing as approved by the State in accordance with all State ESG Program requirements and other applicable rules and laws. (100% Federal or State Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 78 REPEAL Board Resolutions No. 72/434, No. 95/16, and No. 2000/385 (related to superseded affirmative action plans and former consent decree), and take related actions, as recommended by the County Administrator.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 79 APPROVE and AUTHORIZE submission of the FY 2016/17 Consolidated Annual Performance and Evaluation Report to the U.S. Department of Housing and Urban Development for specific federal programs, as recommended by the Conservation and Development Director. (100% Federal funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 80 ACCEPT the August 2017 update of the operations of the Employment and Human Services Department, Community Services Bureau, as recommended by the Employment and Human Services Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 81 ACCEPT the annual report on Revolving and Cash Difference Funds, Overage Fund, and Shortages for fiscal year 2016-2017, as recommended by the County Auditor-Controller.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 82 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a Memorandum of Understanding with Mills College in Oakland, California, to allow non-paid student intern field placement at County childcare centers for observation and assessments in child development theory and practice for the period September 1, 2017 through August 31, 2020. (Non-financial agreement)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff September 26, 2017 Contra Costa County Board of Supervisors Minutes 19 Other: District V Supervisor Federal D. Glover (ABSENT) C. 83 ACCEPT and APPROVE the Sustainability Commission Bylaws, as recommended by the Conservation and Development Director.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 84 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract containing modified indemnification language with Food Bank of Contra Costa and Solano, to coordinate the Community Produce Program for Contra Costa County low-income residents for the period September 1, 2017 through August 31, 2019. (Non-financial agreement)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 85 APPROVE and AUTHORIZE the amended 2017/2018 North Richmond Waste and Recovery Mitigation Fee Expenditure Plan identifying the activities authorized to be funded with Mitigation Fee revenue and respective funding allocations for the period July 1, 2017 through June 30, 2018, as recommended by the Conservation and Development Director. (100% North Richmond Mitigation Funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 86 APPROVE and AUTHORIZE the Auditor-Controller, or designee, to pay an amount not to exceed $288,100 to Seneca Family of Agencies for additional Mobile Crisis Response Team services provided to seriously emotionally disturbed children and their families during the period June 1 through June 30, 2017. (86% Federal Medi-Cal, 9% Mental Health Realignment, 1% Mt. Diablo Unified School District, and 4% Mental Health Services Act)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT) C. 87 APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to sign the consent to, and ballot in favor of, annexation of real property to the Community Facilities Districts 2006-01 and 2010-01, to fund maintenance of landscaping and street lights for property in North Richmond owned by Contra Costa County, Housing Successor to the former Contra Costa County Redevelopment Agency, on which the Heritage Point Project will be located. (100% Housing Successor funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff Other: District V Supervisor Federal D. Glover (ABSENT)   GENERAL INFORMATION The Board meets in all its capacities pursuant to Ordinance Code Section 24-2.402, including as the Housing Authority and the Successor Agency to the Redevelopment Agency. Persons who wish to address the Board should complete the form provided for that purpose and furnish a copy of any written statement to the Clerk. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the Clerk of the Board to a majority of the members of the Board of Supervisors less than 72 hours prior to that meetingSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 20 Clerk of the Board to a majority of the members of the Board of Supervisors less than 72 hours prior to that meeting are available for public inspection at 651 Pine Street, First Floor, Room 106, Martinez, CA 94553, during normal business hours. All matters listed under CONSENT ITEMS are considered by the Board to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the time the Board votes on the motion to adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments from those persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Supervisors can be submitted to the office of the Clerk of the Board via mail: Board of Supervisors, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913. The County will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk, Room 106. Copies of recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make the necessary arrangements. Forms are available to anyone desiring to submit an inspirational thought nomination for inclusion on the Board Agenda. Forms may be obtained at the Office of the County Administrator or Office of the Clerk of the Board, 651 Pine Street, Martinez, California. Applications for personal subscriptions to the weekly Board Agenda may be obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The weekly agenda may also be viewed on the County’s Internet Web Page: www.co.contra-costa.ca.us STANDING COMMITTEES The Airport Committee (Supervisors Karen Mitchoff and Diane Burgis) meets on the fourth Wednesday of the month at 1:30 p.m. at the Director of Airports Office, 550 Sally Ride Drive, Concord. The Family and Human Services Committee (Supervisors John Gioia and Candace Andersen) meets on the fourth Monday of the month at 10:30 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Finance Committee (Supervisors Karen Mitchoff and John Gioia) meets on the fourth Monday of the month at 9:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Hiring Outreach Oversight Committee (Supervisors Federal D. Glover and Candace Andersen) meets on the first Monday of every other month at 1:00 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Internal Operations Committee (Supervisors Candace Andersen and Diane Burgis) meets on the second Monday of the month at 1:00 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Legislation Committee (Supervisors Diane Burgis and Karen Mitchoff) meets on the second Monday of the month at 10:30 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Public Protection Committee (Supervisors Federal D. Glover and John Gioia) meets on the first Monday of the month at 10:30 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Transportation, Water & Infrastructure Committee (Supervisors Diane Burgis and Karen Mitchoff) meets September 26, 2017 Contra Costa County Board of Supervisors Minutes 21 on the second Monday of the month at 9:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. Airports Committee October 25, 2017 1:00 p.m.See above Family & Human Services Committee October 23, 2017 10:30 a.m.See above Finance Committee October 23, 2017 9:00 a.m. See above Hiring Outreach Oversight Committee October 2, 2017 1:00 p.m.See above Internal Operations Committee October 9, 2017 1:00 p.m. See above Legislation Committee October 9, 2017 10:30 a.m. See above Public Protection Committee October 2, 2017 10:30 a.m. See above Transportation, Water & Infrastructure Committee October 9, 2017 9:00 a.m. See above PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO (2) MINUTES A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings. Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order): Contra Costa County has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings: AB Assembly Bill ABAG Association of Bay Area Governments ACA Assembly Constitutional Amendment ADA Americans with Disabilities Act of 1990 AFSCME American Federation of State County and Municipal Employees AICP American Institute of Certified Planners AIDS Acquired Immunodeficiency Syndrome ALUC Airport Land Use Commission AOD Alcohol and Other Drugs ARRA American Recovery & Reinvestment Act of 2009 BAAQMD Bay Area Air Quality Management District BART Bay Area Rapid Transit District BayRICS Bay Area Regional Interoperable Communications System BCDC Bay Conservation & Development Commission BGO Better Government Ordinance BOS Board of Supervisors CALTRANS California Department of Transportation CalWIN California Works Information Network CalWORKS California Work Opportunity and Responsibility to Kids CAER Community Awareness Emergency Response CAO County Administrative Officer or Office CCCPFD (ConFire) Contra Costa County Fire Protection District CCHP Contra Costa Health Plan September 26, 2017 Contra Costa County Board of Supervisors Minutes 22 CCTA Contra Costa Transportation Authority CCRMC Contra Costa Regional Medical Center CCWD Contra Costa Water District CDBG Community Development Block Grant CFDA Catalog of Federal Domestic Assistance CEQA California Environmental Quality Act CIO Chief Information Officer COLA Cost of living adjustment ConFire (CCCFPD) Contra Costa County Fire Protection District CPA Certified Public Accountant CPI Consumer Price Index CSA County Service Area CSAC California State Association of Counties CTC California Transportation Commission dba doing business as DSRIP Delivery System Reform Incentive Program EBMUD East Bay Municipal Utility District ECCFPD East Contra Costa Fire Protection District EIR Environmental Impact Report EIS Environmental Impact Statement EMCC Emergency Medical Care Committee EMS Emergency Medical Services EPSDT Early State Periodic Screening, Diagnosis and Treatment Program (Mental Health) et al. et alii (and others) FAA Federal Aviation Administration FEMA Federal Emergency Management Agency F&HS Family and Human Services Committee First 5 First Five Children and Families Commission (Proposition 10) FTE Full Time Equivalent FY Fiscal Year GHAD Geologic Hazard Abatement District GIS Geographic Information System HCD (State Dept of) Housing & Community Development HHS (State Dept of ) Health and Human Services HIPAA Health Insurance Portability and Accountability Act HIV Human Immunodeficiency Syndrome HOV High Occupancy Vehicle HR Human Resources HUD United States Department of Housing and Urban Development IHSS In-Home Supportive Services Inc. Incorporated IOC Internal Operations Committee ISO Industrial Safety Ordinance JPA Joint (exercise of) Powers Authority or Agreement Lamorinda Lafayette-Moraga-Orinda Area LAFCo Local Agency Formation Commission LLC Limited Liability Company LLP Limited Liability Partnership Local 1 Public Employees Union Local 1 LVN Licensed Vocational Nurse MAC Municipal Advisory Council MBE Minority Business Enterprise M.D. Medical Doctor M.F.T. Marriage and Family Therapist MIS Management Information System September 26, 2017 Contra Costa County Board of Supervisors Minutes 23 MOE Maintenance of Effort MOU Memorandum of Understanding MTC Metropolitan Transportation Commission NACo National Association of Counties NEPA National Environmental Policy Act OB-GYN Obstetrics and Gynecology O.D. Doctor of Optometry OES-EOC Office of Emergency Services-Emergency Operations Center OPEB Other Post Employment Benefits OSHA Occupational Safety and Health Administration PARS Public Agencies Retirement Services PEPRA Public Employees Pension Reform Act Psy.D. Doctor of Psychology RDA Redevelopment Agency RFI Request For Information RFP Request For Proposal RFQ Request For Qualifications RN Registered Nurse SB Senate Bill SBE Small Business Enterprise SEIU Service Employees International Union SUASI Super Urban Area Security Initiative SWAT Southwest Area Transportation Committee TRANSPAC Transportation Partnership & Cooperation (Central) TRANSPLAN Transportation Planning Committee (East County) TRE or TTE Trustee TWIC Transportation, Water and Infrastructure Committee UASI Urban Area Security Initiative VA Department of Veterans Affairs vs. versus (against) WAN Wide Area Network WBE Women Business Enterprise WCCTAC West Contra Costa Transportation Advisory Committee September 26, 2017 Contra Costa County Board of Supervisors Minutes 24 RECOMMENDATION(S): OPEN the hearing on the costs of abating a public nuisance on the real property located at 3959 La Cima Rd., El Sobrante, California, Contra Costa County (APN 420-172-023); RECEIVE and CONSIDER the attached itemized report on the abatement costs and any objections thereto from the property owner or other persons with a legal interest in the property; and CLOSE the hearing. DETERMINE the cost of all abatement work and all administrative costs to be $2,892.48. ORDER the itemized report confirmed and DIRECT that it be filed with the Clerk of the Board of Supervisors. ORDER the costs to be specially assessed against the above-referenced property and AUTHORIZE the recordation of a Notice Of Abatement Lien. FISCAL IMPACT: No net fiscal impact. The costs as determined above will be added to the tax roll as a special assessment on this property and will be collected at the same time and in the same manner as ordinary County taxes are collected. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Jason Crapo, 925-674-7722 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D. 3 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:September 26, 2017 Contra Costa County Subject:Cost Confirmation Hearing for Real Property Located at 3959 La Cima Rd., El Sobrante, CA 94803 September 26, 2017 Contra Costa County Board of Supervisors Minutes 25 BACKGROUND: Contra Costa County Ordinance Code Article 14-6.4 and California Government Code Section 25845 authorize the recovery of abatement costs in public nuisance cases, the recordation of a Notice of Abatement Lien, and inclusion of abatement costs on the tax roll as a special assessment, upon approval of the Board of Supervisors. The Notice and Order to abate was posted on the above-referenced property for a vacant property whose premises contain abandoned, broken or neglected equipment which includes but is not limited to inoperative vehicles, construction material, scrap metal, trash and debris and was served on the property owner and all persons known to be in possession of the property by certified mail on December 1, 2016. The property owner did not file an appeal of the Notice and Order to Abate. The County Abatement Officer abated the nuisance on February 24, 2017. The property owner was billed for the actual cost of the abatement and all administrative costs. The bill was sent by first-class mail to the property owner on April 24, 2017. The property owner did not pay the bill within 45 days of the date of mailing. Notice of this Cost Hearing was sent to the property owner by certified mail by the Clerk of the Board. For proof of service, see Clerk of the Board at 651 Pine Street, Room 106, Martinez, CA. CONSEQUENCE OF NEGATIVE ACTION: If not approved, the County will not be able to recover costs for abatement on code violations for this property. CLERK'S ADDENDUM CLOSED the hearing; DETERMINED the cost of all abatement work and all administrative costs to be $2,892.48.; ORDERED the itemized report confirmed and DIRECTED that it be filed with the Clerk of the Board of Supervisors; and ORDERED the costs to be specially assessed against the above-referenced property and AUTHORIZE the recordation of a Notice Of Abatement Lien. ATTACHMENTS Itemized Abatement Costs Before and After Photos September 26, 2017 Contra Costa County Board of Supervisors Minutes 26 CONTRA COSTA COUNTY DATE: July 13, 2017 TO: Clerk of the Board FROM: Department of Conservation & Development By: Mark Alford, Building Inspector II RE: Itemized Report of Abatement Costs The following is an itemized report of the costs of abatement for the below described property pursuant to C.C.C. Ord. Code ' 14- 6.428. OWNER: Ronald Wayne Scott POSSESSOR: N/A MORTGAGE HOLDER: N/A ABATEMENT ORDERED DATE: December 1, 2016 ABATEMENT COMPLETED DATE: February 24, 2017 SITE ADDRESS: 3959 La Cima Rd., El Sobrante, CA APN#:420-172-023 PROPERTY DESCRIPTION: Residential AMOUNT OF ABATEMENT COSTS (CCC ORDINANCE CODE 14-6.428) ITEM EXPLANATION COST Notice to Comply (include first 2 inspections) $ 250.00 Site Visits (6 x $100 @) $ 600.00 Recording Fee $ 14.00 PIRT (Title Search) $ 150.00 Certified Letter & Regular Mailings $ 42.48 Photos $ 16.00 Contractor hired for abatement $ 1,420.00 Final Site Inspection to Confirm Compliance 200.00 Compliance Report and Board Hearing $ 200.00 Total $ 2,892.48 Abatement costs can be paid at or mailed to Department of Conservation and Development, Building Inspection Division, 30 Muir Rd., Martinez, CA 94553. September 26, 2017 Contra Costa County Board of Supervisors Minutes 27 3959 La Cima Rd. El Sobrante, CA 94803-2911 Before Photos September 26, 2017 Contra Costa County Board of Supervisors Minutes 28 September 26, 2017 Contra Costa County Board of Supervisors Minutes 29 September 26, 2017 Contra Costa County Board of Supervisors Minutes 30 3959 La Cima Rd. El Sobrante, CA 94803-2911 After Photos September 26, 2017 Contra Costa County Board of Supervisors Minutes 31 September 26, 2017 Contra Costa County Board of Supervisors Minutes 32 September 26, 2017 Contra Costa County Board of Supervisors Minutes 33 RECOMMENDATION(S): OPEN the hearing of the costs of abating a public nuisance on the real property located at 549 Grove Ave., Richmond, California, Contra Costa County (APN: 409-141-012); RECEIVE and CONSIDER the attached itemized report on the abatement costs and any objections thereto from the property owner or other persons with a legal interest in the property; and CLOSE the hearing. DETERMINE the cost of all abatement work and all administrative costs to be $5,263.38. ORDER the itemized report confirmed and DIRECT that it be filed with the Clerk of the Board of Supervisors. ORDER the costs to be specially assessed against the above-reference property and AUTHORIZE the recordation of a Notice Of Abatement Lien. FISCAL IMPACT: No net fiscal impact. The costs as determined above will be added to the tax roll as a special assessment on this property and will be collected at the same time and in the same manner as ordinary County taxes are collected. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Jason Crapo, 925-674-7722 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D. 4 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:September 26, 2017 Contra Costa County Subject:Cost Confirmation Hearing for Real Property Located at 549 Grove Ave., Richmond, CA 94801 September 26, 2017 Contra Costa County Board of Supervisors Minutes 34 BACKGROUND: Contra Costa County Ordinance Code Article 14-6.4 and California Government Code Section 25845 authorize the recovery of abatement costs in public nuisance cases, the recordation of a Notice of Abatement Lien, and inclusion of abatement costs on the tax roll as a special assessment, upon approval of the Board of Supervisors. The Notice and Order to abate was posted on the above-referenced property in North Richmond for a vacant property whose premises contained trash, debris (tree cutting) and rubbish and was serviced on the property owner and all person known to be in possession of the property by certified mail on October 10, 2016. The property owner did not file an appeal of the Notice and Order to Abate. The County Abatement Officer abated the nuisance on March 23, 2017. The property owner was billed for the actual cost of the abatement and all administrative costs. The bill was sent by first-class mail to the property owner on April 24, 2017. The property owner did not pay the bill within 45 days of the date of mailing. Notice of this Cost Hearing was sent to the property owner by certified mail by the Clerk of the Board. For proof of service, see Clerk of the Board at 651 Pine Street, Room 106, Martinez, CA. CONSEQUENCE OF NEGATIVE ACTION: If not approved, the County will not be able to recover costs for abatement on code violations for this property. CLERK'S ADDENDUM CLOSED the hearing; DETERMINED the cost of all abatement work and all administrative costs to be $5,263.38; ORDERED the itemized report confirmed and DIRECT that it be filed with the Clerk of the Board of Supervisors; ORDERED the costs to be specially assessed against the above-reference property and AUTHORIZED the recordation of a Notice Of Abatement Lien. ATTACHMENTS Itemized Abatement Costs Before and After Photos September 26, 2017 Contra Costa County Board of Supervisors Minutes 35 CONTRA COSTA COUNTY DATE: August 17, 2017 TO: Clerk of the Board FROM: Department of Conservation & Development By: Mark Alford, Building Inspector II RE: Itemized Report of Abatement Costs The following is an itemized report of the costs of abatement for the below described property pursuant to C.C.C. Ord. Code ' 14- 6.428. OWNER: Elizabeth B. Smith POSSESSOR: N/A MORTGAGE HOLDER: N/A ABATEMENT ORDERED DATE: October 10, 2016 ABATEMENT COMPLETED DATE: March 23, 2017 SITE ADDRESS: 549 Grove Ave., Richmond, CA APN#:409-141-012 PROPERTY DESCRIPTION: Residential AMOUNT OF ABATEMENT COSTS (CCC ORDINANCE CODE 14-6.428) ITEM EXPLANATION COST Notice to Comply (include first 2 inspections) $ 250.00 Site Visits (6 x $100 @) $ 600.00 Recording Fee $ 14.00 PIRT (Title Search) $ 150.00 Certified Letter & Regular Mailings $ 27.88 Photos $ 21.50 Contractor hired for abatement $ 3,800.00 Final Site Inspection to Confirm Compliance 200.00 Compliance Report and Board Hearing $ 200.00 Total $ 5,263.38 Abatement costs can be paid at or mailed to Department of Conservation and Development, Building Inspection Division, 30 Muir Rd., Martinez, CA 94553. September 26, 2017 Contra Costa County Board of Supervisors Minutes 36 549 Grove Ave. Richmond, CA 94801-1674 Before Photos September 26, 2017 Contra Costa County Board of Supervisors Minutes 37 September 26, 2017 Contra Costa County Board of Supervisors Minutes 38 September 26, 2017 Contra Costa County Board of Supervisors Minutes 39 549 Grove Ave. Richmond, CA 94801-1674 After Photos September 26, 2017 Contra Costa County Board of Supervisors Minutes 40 September 26, 2017 Contra Costa County Board of Supervisors Minutes 41 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Gayle 957-8860 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D. 5 To:Board of Supervisors From:Candace Andersen, District II Supervisor Date:September 26, 2017 Contra Costa County Subject:Resolution endorsing the Vision, Goals and Objectives of a Bay Area Comprehensive Economic Development Strategy (CEDS) to establish a nine county regi September 26, 2017 Contra Costa County Board of Supervisors Minutes 42 AGENDA ATTACHMENTS Resolution No. 2017/339 MINUTES ATTACHMENTS Signed Resolution No. 2017/339 EDD PowerPoint Presentation September 26, 2017 Contra Costa County Board of Supervisors Minutes 43 In the matter of:Resolution No. 2017/339 endorsing the Vision, Goals and Objectives of a Bay Area Comprehensive Economic Development Strategy (CEDS) to establish a nine county regional Economic Development District (EDD) recognized by the United States Economic Development Administration (U.S. EDA), to improve access to economic and workforce related grants and technical assistance from federal and state agencies and private foundations to foster greater public and private collaboration in addressing economic, workforce and equity issues that no single jurisdiction, organization or enterprise can solve alone. WHEREAS, Economic Development Districts (EDDs) are multi-jurisdictional entities, which support local and regional economic and workforce development planning and involve public, private and non-profit actors to establish a strategic roadmap for regional collaboration that acknowledges and supports local government land use authority; and WHEREAS, a regional Economic Development District (EDD) provides a platform for addressing shared problems, realizing mutual goals, and leveraging resources across the region to achieve more equitable outcomes; and WHEREAS, the Bay Area had 7.7 million people at the beginning of 2017, an increase of over 500,000 from 2010, and is projected to grow to 9.5 million people according to Plan Bay Area 2040; and WHEREAS, while the region as a whole is characterized by high income and low poverty, every county in the region has distressed and disadvantaged neighborhoods where incomes fall below 80 percent of US per capita levels, a U.S. EDA threshold point for distress; and WHEREAS, high housing prices and low production levels characterize the Bay Area’s housing market, so that in 2015 almost half of all renters and one third of all homeowners paid 30 percent or more of their income towards housing; and WHEREAS, a regional Economic Development District would make the Bay Area more competitive for federal economic and workforce development related technical assistance and grant funding and could support sub-regional economic development efforts that address the needs of the region’s diverse communities and workforce; and WHEREAS, the region’s Comprehensive Economic Development Strategy documents the economic conditions of the region, provides an assessment of the Bay Area’s strengths and challenges, and develops an action plan to build on the region’s assets and address its challenges; and WHEREAS, economic growth is necessary to improve the Bay Area’s economic prosperity for all; and WHEREAS, a stronger business climate is needed to maintain competitiveness of industries and employers, and initiatives must be developed that retain and expand our strong economic base and culture of innovation; and WHEREAS, continuing to train the workforce will provide pathways to better jobs where higher skill levels are needed and where career paths to middle wage jobs require improved skills for lower wage workers; and WHEREAS, economic growth and opportunity are integrally tied to regional housing production and retaining low- to middle- wage earners in the region requires a broader housing base; and WHEREAS, infrastructure investments are needed to address the growing strains on transportation, water, energy and communications and will allow the region to be more resilient to economic downturns and natural hazards; and WHEREAS, the completion of the Bay Area’s Comprehensive Economic Development Strategy (CEDS) report is required to establish a nine county Regional Economic Development District (EDD) recognized by the federal Economic Development Administration; WHEREAS, boards of Supervisors from at least five of the nine Bay Area counties must approve the Vision, Goals and Objectives in the Comprehensive Economic Development Strategy to establish a region-wide Economic Development District; NOW THEREFORE BE IT RESOLVED The Board of Supervisors of Contra Costa County hereby endorse the Visions, Goals and Objectives set forth in the Bay Area’s Comprehensive Economic Development Strategy (CEDS) produced by Association of Bay Area Governments/ Metropolitan Transportation Commission. FURTHER RESOLVED, the Board of Supervisors looks forward to working with other local jurisdictions and partners to further define the details of the proposed regional Economic Development District, including its organization structure and oversight, developing a detailed economic action plan and an evaluation framework to measure progress on local and regional economic goals. ___________________ FEDERAL D. GLOVER Chair, District V Supervisor September 26, 2017 Contra Costa County Board of Supervisors Minutes 44 ______________________________________ JOHN GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor ______________________________________ DIANE BURGIS KAREN MITCHOFF District III Supervisor District IV Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, By: ____________________________________, Deputy September 26, 2017 Contra Costa County Board of Supervisors Minutes 45 D.5 September 26, 2017 Contra Costa County Board of Supervisors Minutes 46 Bay Area Regional Economic Development Cynthia Kroll, Chief Economist and Assistant Director Johnny Jaramillo, Principal Planner Association of Bay Area Governments/ Metropolitan Transportation Commission September 26, 2017 1 September 26, 2017 Contra Costa County Board of Supervisors Minutes 47 REGIONAL ECONOMIC DEVELOPMENT —What and Why •We are an interconnected region and economy where people live and work everywhere. What happens in one part of the region affects others •We face challenges that no single source or agent can solve, and for which there is no single solution •This requires greater public and private collaboration 3 September 26, 2017 Contra Costa County Board of Supervisors Minutes 48 Economic Development District (EDD) •What is an EDD? Regional designation by the US EDA •Promotes regional economic collaboration •Improves access to grants and technical assistance •County Boards of Supervisors endorse the Vision, Goals, and Objectives to establish a regional EDD 4 September 26, 2017 Contra Costa County Board of Supervisors Minutes 49 Comprehensive Economic Development Strategy (CEDS) •Region’s economic strategy that establishes the framework for the EDD •Review of the region’s economic characteristics •SWOT: strengths and opportunities, weaknesses and threats/constraints •Identifies consensus for strategic actions •Implementation Plan - schedule, actors, measures of success •Guided by a Strategy Committee representative of the region’s business, economic development, workforce, and equity communities 5 September 26, 2017 Contra Costa County Board of Supervisors Minutes 50 Strategy Committee and Other Engagement 6 Strategy Committee: •Economic & Workforce Development •City and County Agencies & Elected Officials •Business Community •Academic & Research Institutions •Non Profits, CBOs, Labor Beyond the Strategy Committee •Partnerships •Subregionalpresentations •Questionnaire for stakeholder organizations •Input from interested citizens •Public postings •Briefings to elected officials, stakeholder groups September 26, 2017 Contra Costa County Board of Supervisors Minutes 51 Economic Profile •Region has economy that other want to emulate •But there are places and people left behind •And the region is failing to produce basic resources – workforce skills, housing, transportation networks •Long term transformations create additional challenges •Demographics •Middle wage jobs •Structure of work (automation, tech change, gig work) 8 September 26, 2017 Contra Costa County Board of Supervisors Minutes 52 Regional Vision “A dynamic and resilient economy, spurred by a culture of innovation and inclusion, providing opportunities, shared prosperity, and a sustainable quality of life for all residents and workers” 7 September 26, 2017 Contra Costa County Board of Supervisors Minutes 53 Goals •Goal 1: BUSINESS CLIMATE. Develop policies to improve the business climate to retain and expand our strong economic base and culture of innovation. •Goal 2: WORKFORCE. Improve workforce training and provide pathways to better jobs by improving alignment between workforce skills, business and employer needs, and working conditions and earnings in low wage occupations. •Goal 3: HOUSING AND WORK PLACES. House the labor force needed to fill the low, middle and highway jobs required by our economy as well as the nonworking population, while providing flexibility for timely expansion of work places. •Goal 4: INFRASTRUCTURE. Prioritize investments to address the growing strains on public services, transportation, water, energy and communications. 8 September 26, 2017 Contra Costa County Board of Supervisors Minutes 54 Action Areas Business Climate •Supporting economic drivers, clusters •Maintain innovation capacity •Small firms, local ED capacity Workforce •WF training and business partnerships •Collaboration across training programs •Middle wage jobs; career mobility •Apprenticeships •Education across levels Housing & Workspace •Housing affordability •Regulatory adjustments •Priority production areas •Financing and public resources Infrastructure •Transit access to jobs and housing •Water and energy resources •Public private partnerships •Enhance access to capital •Investments to mitigate natural hazards 11 September 26, 2017 Contra Costa County Board of Supervisors Minutes 55 BENEFITS OF CEDS, EDD: REGIONAL, SUBREGIONAL, LOCAL •Leverage resources across the region •Consistent and cooperative strategies •Shared information •Aligning workforce, training resources with evolving business needs •Connecting local and regional infrastructure needs and investments •Regional context for subregional and local needs •Understanding unique areas within the larger economy 12 September 26, 2017 Contra Costa County Board of Supervisors Minutes 56 11 SCHEDULE AND NEXT STEPS December 2017 and early 2018: Final CEDS, Submit EDA Application, Establish Regional EDD September-November 2017: County Endorsements, Organizational Structure and Action Plan August 2017: CEDS Profile, SWOT, Vision-Goals-Objectives posted September 26, 2017 Contra Costa County Board of Supervisors Minutes 57 Thank You Cynthia Kroll ckroll@bayareametro.gov Johnny Jaramillo jjaramillo@bayareametro.gov Bobby Lu blu@bayareametro.gov Aksel Olsen aolsen@bayareametro.gov http://abag.ca.gov/planning/economic.html September 26, 2017 Contra Costa County Board of Supervisors Minutes 58 RECOMMENDATION(S): ACCEPT the report on implementation of the East Contra Costa County Habitat Conservation Plan/Natural Community Conservation Plan (HCP/NCCP) as recommended by the Transportation, Water and Infrastructure Committee. FISCAL IMPACT: None. BACKGROUND: The Board of Supervisors requested that the Transportation, Water and Infrastructure (TWI) Committee monitor implementation of the HCP/NCCP. The 2016 Year in Review report is attached. The report was prepared by the East Contra Costa County Habitat Conservancy, the joint exercise of powers authority formed by the County and four participating cities to manage implementation of the HCP/NCCP. The Year in Review report provides a concise summary of recent activities. The TWI Committee wanted the Board to be aware of the progress and accomplishments of the HCP/NCCP. Ten years into a 30-year plan, the HCP/NCCP is off to a fast start. The East Contra Costa County Habitat Conservancy continues to experience success at securing grants for land acquisition and, working closely with the East Bay Regional Park District, stayed ahead of targets for acquisition and for specific conservation requirements. 2017 marks the 10 Year Anniversary of the East Contra Costa County HCP/NCCP. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Abigail Fateman (925) 674-7820 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D. 6 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:September 26, 2017 Contra Costa County Subject:Report on the Implementation of the East Contra Costa County Habitat Conservation Plan/Natural Community Conservation Plan September 26, 2017 Contra Costa County Board of Supervisors Minutes 59 BACKGROUND: (CONT'D) An event to celebrate the anniversary and recognize implementation partners was held at Roddy Ranch on September 14, 2017. The event was attended by local, state and federal partners as well as an array of stakeholders including the Building Industry Association-Bay Area, agriculturalists and Save Mount Diablo. The East Contra Costa County Habitat Conservancy has streamlined the permitting process for over 140 economic development projects in east Contra Costa County including housing, transportation, public safety and infrastructure projects. ATTACHMENTS The Year in Review ECCCHC-Conserving Natural Resources and Facilitating Economic Development PowerPoint September 26, 2017 Contra Costa County Board of Supervisors Minutes 60 Conservancy Board Members Joel Bryant City of Brentwood Diane Burgis Contra Costa County Salvatore Evola City of Pittsburg Keith Haydon City of Clayton Randy Pope City of Oakley 2016 Year in Review The East Contra Costa County Habitat Conservancy continued to experience success in 2016. Streamlined permitting through the ECCC HCP/NCCP provided permit coverage for 18 economic development, infrastructure, and habitat restoration projects. In 2016, the Conservancy, together with its funding and acquisition partners, preserved three new properties, totaling 915.5 acres of biologically-rich habitat into the ECCC HCP/NCCP’s growing Preserve System. The Conservancy continues to keep conservation of all habitat types ahead of permitted impacts. In 2016, three previously constructed restoration projects met success criteria. LAND ACQUISITION PROJECT PERMITTING HABITAT RESTORATION PARTNERSHIPS East Contra Costa County Habitat Conservation Plan/ Natural Community Conservation Plan The East Contra Costa County Habitat Conservation Plan/ Natural Community Conservation Plan The East Contra Costa County Habitat Conservation Plan / Natural Community Conservation Plan (the “ECCC HCP/NCCP”) gives local jurisdictions control over endangered species permitting. Under the ECCC HCP/NCCP, project proponents pay a fee or provide their own conservation, conduct limited avoidance measures and receive species permits from their local land use agency. Mitigation fees and grants fund Preserve System acquisitions, management, and restoration. The East Contra Costa County Habitat Conservancy (the “Conservancy”) implements and ensures compliance with the Plan and oversees assembly and operation of the ECCC HCP/NCCP Preserve System. Photo credits, clockwise from top left: ECCC Habitat Conservancy, Nomad Ecology, East Bay Regional Park District, ECCC Habitat Conservancy September 26, 2017 Contra Costa County Board of Supervisors Minutes 61 The ECCC HCP/NCCP gives local cities and agencies control over state and federal endangered species permitting in their jurisdiction. Eighteen projects received take coverage under the Plan in 2016, including 14 urban development projects, 1 rur al operations and maintenance project, and 3 rural infrastructure projects. These projects total approximately 70.4 acres of permanent impacts and 8.1 acres of temporary impacts. The ECCC HCP/NCCP was designed to enable permit streamlining to extend beyond endangered species and include regional permitting under state and federal laws for impacts on jurisdictional wetlands and waters. On May 4, 2012, the U.S. Army Corp s of Engineers issued Regional General Permit 1 (RGP) related to the ECCC HCP/NCCP. The RGP streamlines wetland permitting in the entire plan area by coordinating the avoidance, minimization, and mitigation measures in the Plan with the Corps’ wetland permitting requirements. To date, 13 covered projects and 2 Conservancy restoration projects have benefitted from coordinated permitting under the RGP. The Conservancy has been working with the Corps to develop an in-lieu fee program to complement the RGP. Project Permitting Permitting Program Highlights:  Maffeo Residential Development Project: This project in the City of Brentwood entails construction of 27 single‐family homes with a minimum lot size of 70 feet by 110 feet and two water quality detention basins.  PG&E T‐1047A Hydrotest Project: The project involved hydrostatic pressure testing on approximately 1.84 miles of 24‐ inch diameter natural gas pipeline. Hydrotesting is considered routine gas pipeline maintenance, and involves temporarily evacuating all gas from a portion of the gas pipeline, filling it with water, pressurizing the pipeline for the test, removing water from the pipeline after the successful test, and returning the pipeline back into service.  Clifton Court Road Bridge Project: Contra Costa County Public Works Department will fortify the Clifton Court Road Bridge that spans over Italian Slough on Clifton Court Road. The purpose of the project is to prevent further deterioration of the bridge that could lead to bridge replacement. The project involves the following maintenance activities: replacement of the missing portion of the retaining wall at Abutment 1, placement of additional rip‐rap at Abutment 6, and replacement of deteriorating timber cross bracing. The Conservancy continues to work closely with the East Bay Regional Park District (EBRPD) on land acquisition opportunities, management of Preserve System lands, and habitat restoration projects. The EBRPD has been the Conservancy’s primary partner in Preserve System acquisitions thus far in the Plan implementation. These joint-acquisitions totals 915.5 acres of newly protected land in 2016. The Conservancy and EBRPD continue to push forward on the development of a management plan for the Preserve System. The Conservancy’s other partners include the Wildlife Conservation Board, Save Mount Diablo, private biological firms, and many others. The Conservancy will continue to build on these partnerships and expand on collaborative conservation projects and efforts in the HCP/NCCP Plan Area. Partnerships Projects Permitted Fees Received In 2016: 18 In 2016: $1,031,052 Cumulative: 127 Cumulative: $13,879,161 Acres Impacted Restoration Projects Constructed In 2016: 70.4 In 2016: 0 Cumulative: 531.2 Cumulative: 9 Acres Acquired Grant Funds Received In 2016: 915.5 In 2016: $7,363,644 Cumulative: 13,212 Cumulative: $58,823,036 ACTIVITIES BY THE NUMBERS September 26, 2017 Contra Costa County Board of Supervisors Minutes 62 Habitat Restoration and Creation Land Acquisition The Conservancy funds land acquisition from willing sellers to assemble the Preserve System. The Conservancy has made significant progress toward acquisition goals during the first nine years of Plan implementation. In 2016, three acquisitions were completed adding 915.5 acres of land to the Preserve System. All acquisitions to date, totaling 13,212 acres, have been completed in partnership with East Bay Regional Park District (EBRPD), where EBRPD owns and manages Preserve System lands. These lands will also become part of the regional park system. The Conservancy continues to stay ahead of the average pace necessary to assemble the 30,300-acre Preserve System estimated to be required by Year 30 of the Plan (2037). Highlights of achievements:  Over 1/3 of the Preserve System has been assembled by year 9 of Plan implementation.  The Nunn property was the first acquisition project in acquisition Zone 6, and resulted in preservation of 541 acres of cropland. Acquisitions in Zone 6 are focused on agricultural land with habitat restoration opportunities.  The acquisitions of the Hanson Hills and Coelho properties in 2016 added an additional 2,668 feet of stream to the Preserve System.  The Coelho property preserves nearly 20 acres of alkali grassland and has occupied vernal pool fairy shrimp habitat. The Plan requires stream, wetland and pond restoration and creation to compensate for impacts to these habitat types. The Conservancy has aggressively pursued wetland and pond restoration requirements. To date, nine restoration projects have been constructed. These restoration projects provide a range of benefits to covered species. Conservancy projects are monitored and managed to ensure that they achieve habitat goals. This intensive monitoring and management continues for a minimum of five years. Close monitoring of restoration sites has informed management actions including: reseeding areas, adjusting grazing patterns, and aggressively combating invasive weeds. There were no new restoration projects constructed in 2016. However, three restoration projects — Lentzner Spring Wetland Restoration, Vasco Caves Souza I Pond Creation, and Souza II Wetland Restoration — met success criteria, and were deemed complete. The Conservancy will continue to monitor these sites to track on-going ecological functions. The Conservancy continues to monitor and track performance/success criteria progress on the six additional constructed restoration projects. Vaquero Farms Seasonal Wetland 3 September 26, 2017 Contra Costa County Board of Supervisors Minutes 63 Mitigation and Permitting Fees 10% Grant Funds 76% Local Funds 14% The Conservancy receives revenue from the following primary sources: mitigation and permitting fees (development , wetland, and temporary impact fees, administrative/staff time fees, and contributions to recovery payments) and grants. These sources fund Preserve System acquisitions, management, monitoring, and restoration projects. Funding Conservancy Revenues in 2016 Amount Mitigation and Permitting Fees 1 $1,031,052 Grant Funds 2 $7,363,644 Local Funds 3 $1,341,074 Total $9,735,770 58% 29% <100% 4%<1%3% 0% 20% 40% 60% 80% 100% Terrestrial Aquatic Stream Progress Towards Conservation Goals and Impact Limits % of Conservation Achieved % of Impacts Incurred 1 Development fees, wetland fees, temporary impact fees, administrative/staff time fees, and contributions to recovery. 2 These are grants various State and Federal Agencies including CDFW, USFWS, and WCB. The amount shown are grant funds spent/ used, not grants awarded. 3 Local funding includes contributions by the East Bay Regional Park District of its own funds or grant funds for joint acquisitions and preserve management. For streamlined permitting to continue under the HCP/NCCP, conservation must stay ahead of impacts. The HCP/NCCP specifies detailed metrics that the Conservancy uses to track progress of Plan implementation. The summarized data displayed (left) illustrates that all categories of conservation are ahead of the impacts to these habitat types. A more detailed accounting of conservation, restoration, creation, and impacts is provided in Figure ES-1 and Table 14 in the 2016 Annual Report. Staying Ahead PARTNERS IMPLEMENTING THE HCP/NCCP City of Brentwood City of Clayton City of Oakley City of Pittsburg Contra Costa County Flood Control and Water Conservation District East Bay Regional Park District East Contra Costa County Habitat Conservancy California Department of Fish and Wildlife U.S. Fish and Wildlife Service ADDITIONAL INFORMATION PUBLIC ADVISORY COMMITTEE More information about the East Contra Costa County Habitat Conservancy can be found online at www.cocohcp.org. The HCP/NCCP Overview booklet and the 2015 Annual Report can be both downloaded from the website. To reach the Conservancy, please contact maureen.parkes@dcd.cccounty.us or 925-674-7203. Agricultural-Natural Resources Trust Brentwood Agricultural Land Trust California Native Plant Society Contra Costa County Farm Bureau Discovery Builders Inc. East Bay Leadership Council Friends of Marsh Creek Watershed Building Industry Association of the Bay Area Rural/suburban residents Save Mount Diablo September 26, 2017 Contra Costa County Board of Supervisors Minutes 64 East Contra Costa County Habitat Conservancy Conserving Natural Resources and Facilitating Economic Development Abby Fateman East Contra Costa County Habitat Conservancy CCC BOS 2017 September 26, 2017 Contra Costa County Board of Supervisors Minutes 65 Defining HCP and NCCP HCP (Habitat Conservation Plan): A federally-approved mitigation plan to conserve and permit impacts to endangered species. NCCP (Natural Community Conservation Plan): Similar to HCP, but approved by the State. Has a higher standard for conservation. Plan must contribute to the recovery of species. The East Contra Costa County HCP/NCCP enables the County, the Cities of Brentwood, Clayton, Oakley and Pittsburg, EBRPD and Flood Control to control species permitting for their jurisdiction until 2037. September 26, 2017 Contra Costa County Board of Supervisors Minutes 66 September 26, 2017 Contra Costa County Board of Supervisors Minutes 67 Study area: 174,000 acres Development Impact Permitted: up to 13,000 September 26, 2017 Contra Costa County Board of Supervisors Minutes 68 October 10, 2006 Final HCP/NCCP & EIR/EIS released August 6, 2007 Approval by all local, state & federal agencies 2000/2001 Local agencies initiate HCP/NCCP planning process January 15, 2008 HCP/NCCP Implementing Ordinances take effect Milestones May 2012 U.S. Army Corps of Engineers approves Regional General Permit that is a companion to the HCP/NCCP 2017 10 Year Anniversary of the HCP/NCCP’s approval September 26, 2017 Contra Costa County Board of Supervisors Minutes 69 Conservancy Activities Project Permitting, Land Acquisition, Habitat Restoration and Management September 26, 2017 Contra Costa County Board of Supervisors Minutes 70 Streamlined Project Permitting Infrastructure •eBART to Antioch •Vasco Road Safety Improvements •Balfour/Hwy 4 interchange Residential/Commercial development Photo: CCC FC&WCD September 26, 2017 Contra Costa County Board of Supervisors Minutes 71 Streamlined Project Permitting 140 projects have received take coverage for state and federal species 12 projects have also received USACE 404 permits through the program September 26, 2017 Contra Costa County Board of Supervisors Minutes 72 Land Acquisition! >13,000 acres acquired to date (~$77M) Anticipate ~30,300 acres to be conserved Photo: Scott Hein September 26, 2017 Contra Costa County Board of Supervisors Minutes 73 September 26, 2017 Contra Costa County Board of Supervisors Minutes 74 September 26, 2017 Contra Costa County Board of Supervisors Minutes 75 Habitat Restoration September 26, 2017 Contra Costa County Board of Supervisors Minutes 76 9 constructed, 3 in planning September 26, 2017 Contra Costa County Board of Supervisors Minutes 77 Vaquero Farms Vernal Pools September 26, 2017 Contra Costa County Board of Supervisors Minutes 78 Vaquero Farms Vernal Pools September 26, 2017 Contra Costa County Board of Supervisors Minutes 79 There is a lot to celebrate! September 26, 2017 Contra Costa County Board of Supervisors Minutes 80 September 26, 2017 Contra Costa County Board of Supervisors Minutes 81 September 26, 2017 Contra Costa County Board of Supervisors Minutes 82 September 26, 2017 Contra Costa County Board of Supervisors Minutes 83 Photo: Stephen Joseph September 26, 2017 Contra Costa County Board of Supervisors Minutes 84 Photo: Stephen Joseph September 26, 2017 Contra Costa County Board of Supervisors Minutes 85 Photo: Stephen Joseph September 26, 2017 Contra Costa County Board of Supervisors Minutes 86 Photo: Stephen Joseph September 26, 2017 Contra Costa County Board of Supervisors Minutes 87 September 26, 2017 Contra Costa County Board of Supervisors Minutes 88 Photo: Chris Lyall Questions? September 26, 2017 Contra Costa County Board of Supervisors Minutes 89 RECOMMENDATION(S): APPROVE recommendations and ACCEPT attached Options Report, "Budget Options for the Municipal Regional Permit", dated April 10, 2017. 1. ACKNOWLEDGE continued commitment to the objective of Municipal Regional Permit (MRP) 2.0 and improving water quality. 2. DIRECT staff to incorporate Green Infrastructure into County projects.3. ACKNOWLEDGE that non-compliance is very likely.4. DIRECT staff to work with the Health Services Department on developing service fees to cover inspection costs. 5. DIRECT staff to communicate to the Regional Board the County's fiscal constraints, request more time to comply, and seek regulatory adjustments. 6. DIRECT staff to focus on trash rather than on PCBs.7. CONFIRM that no General Funds are available for County Watershed Program costs.8. ACKNOWLEDGE that Road Funds can pay some road related costs with the new gas tax.9. DIRECT staff to explore other revenue ideas and report back to the Transportation, Water and Infrastructure Committee. 10. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Mike Carlson (925) 313-2321 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D. 7 To:Board of Supervisors From:TRANSPORTATION, WATER & INFRASTRUCTURE COMMITTEE Date:September 26, 2017 Contra Costa County Subject:Options Report on implementing the Municipal Regional Permit issued by Regional Water Quality Control Board September 26, 2017 Contra Costa County Board of Supervisors Minutes 90 FISCAL IMPACT: Approval of the above recommended actions finalizes and approves the Revised Budget for MRP 2.0. The Revised Budget was prepared consistent with the recommended actions. The Revised Budget for Fiscal Year 2017/18 to implement MRP 2.0 is $3.24 million. This will be funded with a mix of Stormwater Utility Assessment 17 Funds (about $3 million), Flood Control District Funds, and Road Funds. The Revised Budget does not include any General Fund revenue for Watershed Program activities. However, there is some General Fund impact with regards to County projects funded with General Fund revenue. These projects must now include stormwater treatment, which increases project costs. This is similar to the Americans with Disabilities Act requirements over a decade ago, a requirement that has since become integrated into the design process for every project. BACKGROUND: On April 10, 2017, the Transportation, Water, and Infrastructure Committee (Committee) considered the attached Options Report which explored and provided recommendations to the Committee for implementing the Municipal Regional Permit adopted by the Regional Water Quality Control Board (Regional Board) in November 2015 (MRP 2.0). It was the third and final report on the issues associated with implementing MRP 2.0. The first report to the Committee on June 9, 2016, the Policy Report, provided an overall background and history of past stormwater permits that have led to the current permit, current permit requirements, and policy implications of implementing MRP 2.0. The new permit requirements also have fiscal implications, which were reviewed in detail in the second report to the Committee, the Financial Report, on October 13, 2016, and updated with the Options Report. Detailed analysis of permit compliance underscored that PCB 1 costs were far and away the most expensive provision of MRP 2.0. Trash was the other large cost item. The Committee was presented with two budget proposals. One budget was "constrained” to reflect the revenue sources available plus some additional infusion of General Funds, either directly or from other department services. The proposed Constrained Budget for Fiscal Year 2017/18 was $4.9 million, and assumed PCB load reductions would be met by development or other sources, but not directly by the County. The other budget was based on the most likely scenario of PCB load reductions the County would need to meet by building Green Infrastructure. The proposed Most Likely Scenario Budget for Fiscal Year 2017/18 was $17.9 million. The Committee focused on the Constrained Budget as the only viable one to consider. The Committee further refined the Constrained Budget by directing staff to eliminate General Funds as a source to pay for County Watershed Program (Stormwater Program) activities. Staff subsequently developed a revised budget that had no General Funds paying for staff stormwater activities, focused resources on meeting trash load reduction goals, and reduced resources associated with PCBs. The Revised Budget is $1,665,000 less than the Constrained Budget (34% reduction). The Revised Budget is attached as Table 1. At the Committee’s July 10, 2017 meeting, staff summarized the direction provided by the Committee at the April 10, 2017 meeting and presented it for concurrence and approval. This Board Order reflects the Committee's direction, stated below as the recommended action items with additional information for background and context. ACKNOWLEDGE continued commitment to the objective of MRP 2.0 and improving water quality. The overarching objective of the MRP 2.0 permit is to improve the quality of stormwater and other runoff, and to increase infiltration of stormwater into the landscape. The permit includes a myriad of required activities to meet these objectives. The County agrees with the overall objective, but does not always agree with the mandated requirements and prioritization of requirements to achieve the objective. DIRECT staff to incorporate Green Infrastructure into County projects. The County has a variety of capital improvement programs that direct investment of resources in buildings, roads, airports, and other public infrastructure. MRP 2.0 requires the County to include Green Infrastructure in its projects where applicable. Green Infrastructure is a stormwater treatment facility that also enhances infiltration, such as grassy swales, bio-retention facilities, and rain gardens. The County agrees to include Green Infrastructure in all projects required by the permit. September 26, 2017 Contra Costa County Board of Supervisors Minutes 91 ACKNOWLEDGE that non-compliance is very likely. Staff will attempt to meet permit requirements with the reduced budget, but cannot guarantee the County will meet all of the load reduction goals. At the end of FY 2015/16 the County did not meet the 60% load reduction requirement for trash. The County submitted a plan to meet the next required target of 70% by July 1, 2017, the end of FY 2016/17. By July 1, 2017 the County had not met the 70% trash load reduction requirement nor met the requirement for public outreach. In the September Annual Report staff will be submitting a multi-pronged strategy to meet the 70% target for trash reduction over the next fiscal year. If the Regional Board does not accept this plan (we are beyond the due date and this would be the second submittal for non-compliance) the permit then requires installation of full trash capture devices in our drainage inlets, which would cost about $4 million. With regards to PCBs, the operative assumption going forward is the County will not have to construct any Green Infrastructure to meet PCB load reduction targets. If PCB load reduction targets are not met through other means, such as source properties, then the County will definitely be out of compliance. The penalty for non-compliance is a potential fine of $37,500 per violation per day through federal authority, and $10,000 per violation per day through state authority. The largest exposure from non-compliance, however, is from third-party lawsuits. DIRECT staff to work with the Health Services Department on developing service fees to cover inspection costs. While the Committee directed staff not to use General Funds to pay staff costs, it did support the notion of establishing service fees to pay for certain staff costs. The Environmental Health Division and Hazmat Division provide inspection services for the County Watershed Program. This service has traditionally been funded by the County Watershed Program, but there is now a shortage of Stormwater Utility Assessment funds available. Initial discussions with Environmental Health and Hazmat indicate it would be possible to establish a service fee to pay for inspection costs. It will take at least a year to establish a service fee so this revenue source would not be available for Fiscal Year 2017/18, but would help in following fiscal years. DIRECT staff to communicate to the Regional Board the County's fiscal constraints, request more time to comply, and seek regulatory adjustments. County staff has been meeting with staff at the Regional Board on a regular basis to explain the methodology County staff used to develop permit compliance costs, review the County’s available revenue sources and budget projections, and point out implementation issues. Now that the budget has been finalized, staff can more definitively indicate to the Regional Board what the County will be able to achieve this next fiscal year. At this point it seems extremely likely the County will need additional time to meet the permit requirements. And it also makes sense to discuss the adjustment of certain requirements that would make their achievement more feasible. DIRECT staff to focus on trash rather than on PCBs. The cost to comply with PCB requirements represented 73% of the Most Likely Scenario Budget, and a minimal amount of the Constrained Budget. To reduce the budget further it would be necessary to continue reducing the budget on PCB related activities and focus on trash load reduction activities. This strategy was identified in staff’s strategic plan as the most cost-effective approach given the funds available. CONFIRM that no General Funds are available for County Watershed Program costs. Direction from the Committee was clear that there were no General Funds available for stormwater activities in Fiscal Year 2017/18. Staff has revised and reduced the budget accordingly. See attached Table 1. However, each year is a new year and at some point there may be General Funds available for the County Watershed Program. ACKNOWLEDGE that Road Funds can pay some road related costs with the new gas tax. Statutory language in Senate Bill 1 that authorized the new gas tax specifically mentioned stormwater projects being eligible for funding. The new gas tax does not go into effect until November of 2017 so there may be little, if any, funds available for Fiscal Year 2017/18. However, there should be funding available in subsequent fiscal years. DIRECT staff to explore other revenue ideas and report back to the Committee. Although there were no General Funds available this year to help with the County Watershed Program budget, the Committee acknowledged the need for additional funding to support the County Watershed Program. To that end, the Committee supported looking at other potential revenue sources and bringing them back to the Committee for further discussion and September 26, 2017 Contra Costa County Board of Supervisors Minutes 92 consideration. 1 PCBs belong to a broad family of man-made organic chemicals known as chlorinated hydrocarbons. CONSEQUENCE OF NEGATIVE ACTION: The recommendations and budget will not be approved and staff will lack policy and fiscal direction in implementing MRP 2.0. CLERK'S ADDENDUM Speakers: Johnny Jaramillo, Association of Bay Area Governments (ABAG) ACCEPTED the Options Report, "Budget Options for the Municipal Regional Permit"; ACKNOWLEDGED continued commitment to the objective of Municipal Regional Permit (MRP) 2.0 and improving water quality; DIRECTED staff to incorporate Green Infrastructure into County projects; ACKNOWLEDGED that non-compliance is very likely; DIRECTED staff to work with the Health Services Department on developing service fees to cover inspection costs; DIRECTED staff to communicate to the Regional Board the County's fiscal constraints, request more time to comply, and seek regulatory adjustments; DIRECTED staff to focus on trash rather than on PCB; CONFIRMED that no General Funds are available for County Watershed Program costs; ACKNOWLEDGED that Road Funds can pay some road related costs with the new gas tax; DIRECTED staff to explore other revenue ideas and report back to the Transportation, Water and Infrastructure Committee; and DIRECTED the County Administrator to work with the Interim Director of Public Works on what items to prioritize going forward and to work toward providing an ordinance banning styrofoam (polystyrene) food containers as quickly as possible. AGENDA ATTACHMENTS A. Options Report, TWIC Mtg 04-10-17 B. Table 1 MINUTES ATTACHMENTS PowerPoint Presentation September 26, 2017 Contra Costa County Board of Supervisors Minutes 93 September 26, 2017 Contra Costa County Board of Supervisors Minutes 94 September 26, 2017 Contra Costa County Board of Supervisors Minutes 95 September 26, 2017 Contra Costa County Board of Supervisors Minutes 96 September 26, 2017 Contra Costa County Board of Supervisors Minutes 97 September 26, 2017 Contra Costa County Board of Supervisors Minutes 98 September 26, 2017 Contra Costa County Board of Supervisors Minutes 99 September 26, 2017 Contra Costa County Board of Supervisors Minutes 100 September 26, 2017 Contra Costa County Board of Supervisors Minutes 101 September 26, 2017 Contra Costa County Board of Supervisors Minutes 102 September 26, 2017 Contra Costa County Board of Supervisors Minutes 103 September 26, 2017 Contra Costa County Board of Supervisors Minutes 104 September 26, 2017 Contra Costa County Board of Supervisors Minutes 105 September 26, 2017 Contra Costa County Board of Supervisors Minutes 106 September 26, 2017 Contra Costa County Board of Supervisors Minutes 107 September 26, 2017 Contra Costa County Board of Supervisors Minutes 108 September 26, 2017 Contra Costa County Board of Supervisors Minutes 109 September 26, 2017 Contra Costa County Board of Supervisors Minutes 110 September 26, 2017 Contra Costa County Board of Supervisors Minutes 111 September 26, 2017 Contra Costa County Board of Supervisors Minutes 112 September 26, 2017 Contra Costa County Board of Supervisors Minutes 113 September 26, 2017 Contra Costa County Board of Supervisors Minutes 114 September 26, 2017 Contra Costa County Board of Supervisors Minutes 115 September 26, 2017 Contra Costa County Board of Supervisors Minutes 116 September 26, 2017 Contra Costa County Board of Supervisors Minutes 117 September 26, 2017 Contra Costa County Board of Supervisors Minutes 118 September 26, 2017 Contra Costa County Board of Supervisors Minutes 119 September 26, 2017 Contra Costa County Board of Supervisors Minutes 120 September 26, 2017 Contra Costa County Board of Supervisors Minutes 121 September 26, 2017 Contra Costa County Board of Supervisors Minutes 122 September 26, 2017 Contra Costa County Board of Supervisors Minutes 123 September 26, 2017 Contra Costa County Board of Supervisors Minutes 124 September 26, 2017 Contra Costa County Board of Supervisors Minutes 125 September 26, 2017 Contra Costa County Board of Supervisors Minutes 126 September 26, 2017 Contra Costa County Board of Supervisors Minutes 127 September 26, 2017 Contra Costa County Board of Supervisors Minutes 128 September 26, 2017 Contra Costa County Board of Supervisors Minutes 129 September 26, 2017 Contra Costa County Board of Supervisors Minutes 130 September 26, 2017 Contra Costa County Board of Supervisors Minutes 131 September 26, 2017 Contra Costa County Board of Supervisors Minutes 132 September 26, 2017 Contra Costa County Board of Supervisors Minutes 133 September 26, 2017 Contra Costa County Board of Supervisors Minutes 134 September 26, 2017 Contra Costa County Board of Supervisors Minutes 135 September 26, 2017 Contra Costa County Board of Supervisors Minutes 136 1 Appendix A Report to the Transportation, Water and Infrastructure Committee April 10, 2017 Detailed cost analysis of the additional requirements in the Municipal Regional Permit 2.0 Overview ad Corrections ........................................................ Page 2 C.3.j Green Infrastructure ............................................. Page 4 C.10 Trash ....................................................................... Page 11 C.11 Mercury ................................................................... Page 19 C.12 PCB’s ....................................................................... Page 26 September 26, 2017 Contra Costa County Board of Supervisors Minutes 137 2 Overview and Corrections Overview The detailed cost analysis that follows for Green infrastructure, Trash, Mercury, and PCBs, use the Appendix in the October 13, 2016 Financial Report to the Committee as a base document. Each one of these four additional requirements has been updated to include any corrections noted below and any new information on costs. It should be noted that although the cost analysis in this Appendix has been updated, the assumptions are still based on the worst case scenario outlined in the October 13, 2016 Financial Report. All of the cost data presented in this Appendix is summarized in Appendix Tables 1 through 4 at the end of this Appendix. These cost estimates are intended to provide an accuracy level commensurate with the early stages of program planning and development the County is currently exploring. All of these estimates will become more accurate as time goes on and more information is known and experience gained with implementing provisions of MRP 2.0. Corrections There were several interpretations of permit requirements that were incorrect and impacted him for the October 13, 2016 Committee report. This section reviews the general assumptions made in preparing the cost estimates, the incorrect interpretations, and the corrections. The October 13, 2016 Financial Report provided a worst case cost scenario, assuming a modest amount of source properties and a small amount of private development treating PCBs, and the County implementing the bulk of the PCB load reduction measures. The worst case scenario cost for the four additional provisions (Trash, Green Infrastructure, Mercury, and PCBs) was $202 million. The cost of the four additional provisions plus the annual compliance cost of MRP 1.0 resulted in the total estimated cost for implementing MRP 2.0. After adding the $3 million annual cost of implementing MRP 1.0, the total five-year permit cost for MRP 2.0 was $217 million. There were three primary assumptions in the Financial Report that impact the worst case scenario analysis: - 2019 Load Reduction. It was assumed there was a PCB load reduction requirement every year from 2018 to 2020. In fact, there is only a load reduction requirement in 2018 and 2020, and not in 2019. Correcting this assumption reduced the total cost of implementing PCB control measures by about $13 million. This is also shown in Appendix Table 5 and explained in more detail further in the Appendix. - Loads Aren't Additive. It was also assumed that PCB load reductions do not carry forward from year-to-year. In fact, when a control measure results in a load September 26, 2017 Contra Costa County Board of Supervisors Minutes 138 3 reduction that load reduction does carry forward, providing the control measure is maintained on an annual basis to ensure the load reduction is permanent. Correcting this assumption, and clarifying the assumption of 0.5 grams per year load reduction from private development in 2018, 2019, and 2020, had a net reduction in the total cost of implementing PCB control measures of about $1 million. It turns out that clarifying and correcting these two assumptions balance each other out. - Unit Treatment Costs. The financial analysis used $215,000 per treated acre as the cost for Green Infrastructure control measures implemented by the County. When the Financial Report was prepared the cost analysis was peer-reviewed, and the peer review consultant indicated the cost range for implementing Green Infrastructure in the Bay Area was between $200,000 and $365,000 per treated acre. Subsequent to the Committee meeting, the peer review consultant analyzed cost data from Southern California. The cost data shows the average cost of implementing Green Infrastructure in that part of the State is about $110,000 per treated acre. Adopting a unit cost of $110,000 per treated acre would roughly reduce the cost estimates in the Financial Report by half. However, staff recommends continuing to use $215,000 per treated acre at this point in the planning process. The Bay Area is in the early stages of implementing Green Infrastructure and the unit costs will undoubtedly go down with increased experience. Southern California is several years ahead of the Bay Area in stormwater permit requirements and has been implementing Green Infrastructure improvements longer. We can certainly learn from the experience in Southern California, however, there remain differences in soils, climate, and institutional/financial arrangements that indicate a prudent approach would be to use a cost at the low end of the Bay Area cost range. Using $215,000 per treated acre is consistent with that prudent approach. The other assumption that affects Green Infrastructure costs is its efficiency in reducing PCB loads. Green Infrastructure treats runoff from land containing PCBs but is not 100% effective at doing so. The Regional Board assigns a default efficiency factor of 70% to Green Infrastructure. A remediation project, on the other hand, addresses PCBs on a specific property to prevent PCBs from running off the property. A remediation project has a 100% efficiency factor. A 70% efficiency factor is used in this report unless noted otherwise. The corrections noted above reduce the worst case cost scenario for MRP 2.0 to about $200 million over a five-year permit term. September 26, 2017 Contra Costa County Board of Supervisors Minutes 139 4 GREEN INFRASTRUCTURE Developing a Green Infrastructure Plan For Unincorporated Contra Costa County A requirement of the current Municipal Regional Permit (MRP 2.0) Updated April 10, 2017 I. Objective and Purpose The following are the stated objectives and purpose of the Green Infrastructure Plan requirement in the Municipal Regional Permit 2.0: - Include LID drainage design into public projects - Provide an implementation guide and planning tool to meet TMDL requirements - Develop a reasonable assurance analysis that waste load allocations will be met - Monitor/track implementation effectiveness - Provide a vision and strategy to convert gray infrastructure to green infrastructure - Provide criteria and methodology to prioritize Green Infrastructure projects - Incorporate other waste load reduction plans into a Green Infrastructure Plan, creating an overall master plan - Track area treated by Green Infrastructure and track amount of directly connected impervious surfaces Note: This provision C.3.j defines the concept of and outlines the requirements for Green Infrastructure. The compliance costs for implementing Green Infrastructure to effectuate pollutant load reduction, however, will be found in the PCB requirements. II. Plan Development Process and Cost The following is a step by step process and resultant costs to meet Green Infrastructure Plan requirements specified in the Municipal Regional Permit 2.0: Provision C.3.j.i Green Infrastructure Program Plan Development 1. Prepare a Green Infrastructure Plan framework document. (2017) This will describe the detailed process for the County Board of Supervisors to approve a Plan by June 30, 2017. The framework must include a statement of purpose, specific tasks, and time frames to complete the required elements listed in MRP 2.0. This will entail a primary author, likely an engineer or consultant, for two weeks at $16,000 (80 x 200), coordination with staff at $2,000, three team meetings at $1,500 each, and a review process at $5,000. To receive Board Approval will require a TWIC meeting with a report and other documentation at $5,000 and a Board of Supervisors report and presentation at $2,000. September 26, 2017 Contra Costa County Board of Supervisors Minutes 140 5 - Green Infrastructure Plan framework document. $27,500 - Board approval process. $7,000 2.a. Develop a mechanism to map and prioritize GI projects on a watershed basis. (2019, 20) It is assumed we will use San Francisco Estuary Institute’s (SFEI) GreenPlanIT tool to some extent to provide water chemistry and water quality parameters for pollutant loading. The Clean Water Program has developed a program to map areas for potential and public planned projects. This program is a GIS-based tool that uses land-use, pollution loading, hydrology, and cost data to optimize the placement of Green Infrastructure projects. To use the tool, we will need to provide land-use data at $1,000, drainage inventory at $50,000, data on source properties at $10,000, data for developing feasibility criteria, such as utility location, community design, neighborhood compatibility, soil type, right-of-way availability, etc. at $50,000, data for developing prioritization criteria, such as water quality parameters, TMDL load reduction requirements, etc. at $10,000, and coordination at $5,000. We will also need to ensure data transfer is compatible with our various CIPs (ie, CRIP, Capital Projects, FCCIP) at $5,000. Finally there will be an annual cost to utilize SFEI’s GreenPlanIT at $5,000 per year. GreenPlanIT is a new program still under development and these estimated costs will need to be verified with SFEI. For private projects it is assumed we will use the Clean Water Program’s tool for tracking purposes, and it is assumed project prioritization is NOT required as implementation is dependent on developer’s independent schedules. This will entail estimating Green Infrastructure projects proposed developments will construct, identifying all Green Infrastructure projects under design by developments, and providing this data to the Clean Water Program at least once a year at $5,000 per year. Identifying opportunity areas on private property, such as parking lots, will entail determining criteria for what types of opportunity areas the County has the jurisdiction to impose Green Infrastructure, and when and how, at $25,000, reviewing aerial imagery and identifying opportunity sites at $25,000, and determining and implementing the best way to require Green Infrastructure on private parcels at $25,000. - Mapping and prioritization mechanism for public projects. $131,000 - Mapping and prioritization mechanism for private projects. $75,000 - Annual cost to determine private project data. $5,000 - Annual operational costs. $5,000 2.b. Outputs from the mapping and prioritization mechanism. (2019) It is assumed that the cost for the outputs such as maps, project lists, project ranking, etc., are included in the development of the mechanism itself (C.3.j.i.2.a). This may change as we better understand what the output needs are and how they will be developed. - No additional cost for this item. September 26, 2017 Contra Costa County Board of Supervisors Minutes 141 6 2.c. Develop urban built environment retrofit targets. (2019) It is assumed that the load reduction calculations to determine the targets will be included in the costs for Provision C.11 and C.12. There will be an administrative cost to adapt the load reduction calculations into targets and prepare a report at $10,000 each for public and private spaces. - Targets to retrofit the public urban built environment. $10,000 - Targets to retrofit the private urban built environment. $10,000 2.d. Develop a process for tracking and mapping completed GI projects. (2019, 20) It is assumed this capability will be available for both public and private projects with SFEI’s tool and general coordination will be all that is needed at $2,000 each year. - Annual coordination costs. $2,000 2.e. Develop guidelines for project development, design, and construction to ensure that green infrastructure is not precluded but is included in projects. (2019) The process to develop these guidelines would be required for all types of projects, such as roads, buildings, parking lots, parks, airports, and drainage. It is assumed this would be done at a regional level and our role would be to coordinate the development of guidelines. For example, perhaps MTC for ABAG would take the lead in developing some or all of these guidelines. There would be a cost share to the County for the regional entity to hire the consultant at $5,000, staff involvement at $10,000, and staff cost to tweak the guidelines to meet the County's specific needs at $5,000. - Develop a suite of guidelines. $20,000 2.f. Prepare standard specifications and standard plans. (2019) It is assumed this could be done at a regional level, however, we have a significant amount of unique requirements for specifications and construction details that would add additional costs. There would be a cost share to the County for the regional entity to hire a consultant at $5,000, staff involvement at $10,000, and staff cost to tweak the standard specifications and standard plans to meet the County’s specific needs at $25,000. - Prepare standard specifications and plans. $40,000 2.g. Develop options to include hydro-modification in GI projects. (2019) Hydro-modification must be included in Regulated Projects but a variety of options could be used for non-Regulated Projects. The options analysis should consider watershed health, creek improvements, TMDL load reductions, etc. To achieve this will require developing an options analysis at $25,000, a policy level discussion and decision at $10,000, and staff cost to integrate the options into our project development, design, and construction checklists and other planning and implementation processes at $20,000. September 26, 2017 Contra Costa County Board of Supervisors Minutes 142 7 - Develop options for HMP. $55,000 2.h. Update County’s foundational planning documents. (2019) This entails updating the County’s General Plan, Specific Plans, Transportation Plan, the Flood Control District’s 50 Year Plan, and other key planning documents that impact the design of impervious surfaces. The cost to update the General Plan is likely $100,000, to develop a Flood Control District plan is also likely $100,000, and to modify the Transportation Plan is likely $50,000. Other plans would have to be identified and update costs estimated. These costs represent a placeholder estimate, as it is difficult to estimate the cost of updating these documents until more specifics are known about the Green Infrastructure program, which will be determined when we get closer to implementation and the program is better defined. - Update County planning documents. $250,000 2.i. Develop work plan to ensure GI and LID measures are included in developing and amending future planning documents. (2019) This would entail developing a process in those departments and programs that have or will develop or update a key planning document (primarily DCD and PWD) to ensure GI and LID design elements and requirements are included at $25,000. - Develop work plan. $25,000. 2.j. Develop work plan to complete prioritized GI projects. (2019) This work plan is meant to ensure completion of projects identified in an Alternative Compliance Program or part of the Early Implementation list of projects, but these underlying processes will also be used for future GI projects. This will entail developing a separate Green Infrastructure Capital Improvement Program (CIP) at $50,000, updating our existing road infrastructure CRIP at $25,000, and modifying our Facilities CIP in Capital Projects at $25,000, and developing a work plan outlining the process to achieve this at $25,000. - Develop work plan and CIP modifications. $125,000 2.k. Develop a Green Infrastructure Financing Plan. (2019) This requires an evaluation and prioritization of project funding options, such as Alternative Compliance funds, grants, transportation funding from federal, state, and local sources, etc. To achieve this will require research of available funding options, analysis of which projects best fit the various funding options, and development of a strategic plan to go after specific funding for specific projects at $25,000. - Develop Financing Plan. $25,000 3. Develop and adopt policies, ordinances, etc., to ensure implementation of the Green Infrastructure Plan. (2019) This will entail developing standard conditions of approval at $10,000, revising design manuals and checklists at $10,000, developing ordinance code language at $10,000, and September 26, 2017 Contra Costa County Board of Supervisors Minutes 143 8 going through the review and adoption process for the ordinance code revisions at $25,000. - Adopt policies and ordinances. $45,000 4.a. Conduct public outreach on the Green Infrastructure Plan and its requirements. (2017, 18, 19, 20) This will entail making presentations at various organizations, such as the Contra Costa Watershed Forum, East Bay Municipal Engineers, Public Managers Association, City-County Engineering Advisory Committee, etc. at $5,000, and planning, preparing, and holding three workshops at $2,000 each. - Annual cost to conduct public outreach. $11,000 4.b. Provide training to staff on the Green Infrastructure Plan, its requirements, and implementation methods. (2017, 18, 19, 20) This will entail developing a staff training program at $3,000, and implementing a staff training program at $3,000 per year. - Develop staff training. $3,000 - Annual cost to train staff. $3,000 4.c. Educate County elected officials on the Green Infrastructure Plan and its requirements and implementation methods. (2017, 18, 19, 20) This will entail planning, preparing, and holding a workshop for the County Planning Commission, the Transportation, Water, and Infrastructure Committee, and the Board of Supervisors at $5,000 and conduct a workshop at $2,000 each year thereafter. - Develop and conduct workshop for County elected officials. $5,000 - Annual cost to hold workshop. $2,000 5. Report on Green Infrastructure planning progress. (2017, 18, 19, 20) This entails preparing a report each year outlining the progress on developing and implementing the County’s Green Infrastructure Plan at $5,000 per year. - Annual cost to report on Green Infrastructure Plan progress. $5,000 Provision C.3.j.ii. Early Implementation of Green Infrastructure Projects (No Missed Opportunities) 1. Prepare and maintain a list of public and private GI projects, and infrastructure projects that could include GI measures. (2017, 18, 19, 20) This would entail reviewing all development projects and developing a list of GI projects and other projects that could include GI at $5,000, and reviewing our current CIP project lists to determine which projects could include a GI September 26, 2017 Contra Costa County Board of Supervisors Minutes 144 9 component at $5,000. There would also be an annual cost to update and maintain the list at $1,000 per year for each list. - Prepare list of public and private GI projects. $10,000 - Annual cost to update project lists. $2,000 2. Prepare a status summary for each public and private GI project. (2017, 18, 19, 20) The intent of this requirement is to report how each public and private project is incorporating Green Infrastructure elements, and explain why Green Infrastructure was not added to those projects that do not have a Green Infrastructure element. These status summaries would be provided in the Annual Report. This would entail researching and drafting a summary report for each private development project each year at $3,000 and for each public project each year at $3,000. - Annual cost to provide project status reports. $6,000 Provision C.3.j.iii. Participate in Processes to Promote Green Infrastructure 1. Influence regional, state, and federal agencies to fund and incorporate GI measures into local projects. (2017, 18, 19, 20) This requires an annual effort to track political, grant, and financial processes at all levels of government and advocate for the development of Green Infrastructure, the need for additional funding, and ways to increase efficiencies. It is assumed this would be performed at the regional level (for example BASMAA) and would result in a cost share for the County and staff coordination of $5,000 each year. - Annual cost to advocate for Green Infrastructure. $5,000 2. Report on participation goals. (2017, 18, 19, 20) It is assumed this would be performed at a regional level and would entail the County's share in an effort to report on the goals and outcomes of participating in the promotion and advocacy for Green Infrastructure each year at $5,000. - Annual cost to develop participation goals. $5,000 3. Prepare a plan and schedule for new advocacy efforts. (2019) This is required in the 2019 Annual Report. It is assumed this would be performed at a regional level and would entail the County's share in an effort to develop a plan of new and ongoing efforts to promote and advocate for Green Infrastructure at $5,000. - Prepare an advocacy plan and schedule. $5,000 Provision C.3.j.iv. Tracking and Reporting Progress 1. Develop regionally consistent tracking method for Green Infrastructure. (2019) The intent is to have a tracking system that has September 26, 2017 Contra Costa County Board of Supervisors Minutes 145 10 information from each jurisdiction (in a format that is consistent throughout the Bay Area) of Green Infrastructure, treated area, and connected and disconnected impervious areas for both public and private projects. The system must also provide information necessary to develop reasonable assurance analysis for TMDL waste load allocations. It is assumed this would be developed at a regional level, possibly through SFEI or BASMAA, with a required cost share from the County at $10,000 and staff coordination costs of $10,000. - Develop tracking method for Green Infrastructure. $20,000 2. Report progress on tracking methods each year. (2017, 18, 19, 20) This will entail reviewing the activities for the year, extracting information from the regional tracking entity, and preparing a report for the Annual Report at $2,000. - Annual cost to report on tracking method. $2,000 3. Submit tracking methods and status in 2019 Annual Report. (2019) This information would have been developed in the two items above so no additional cost is needed. - No additional cost for this item. September 26, 2017 Contra Costa County Board of Supervisors Minutes 146 11 TRASH Meeting the Trash Load Reduction Schedule for Unincorporated Contra Costa County A requirement of the current Municipal Regional Permit (MRP 2.0) Updated April 10, 2017 I. Objective and Purpose The following is the objective and purpose of the Trash Load Reduction requirement in the Municipal Regional Permit 2.0: - Eliminate trash in our waterways and receiving water bodies The following are observations of the Trash Load Reduction requirements: - Full trash capture devices installed in drainage inlets or in drainage systems is the preferred trash load reduction measure - Creek clean-ups have been devalued as a trash load reduction measure - Trash load reduction offsets are a temporary solution - The County did not meet the required 60% load reduction by 2016, however, neither did nine of the 19 cities in the County II. Trash Load Reduction Process and Cost The following is a step by step process and resultant costs to meet the Trash Load Reduction requirements specified in the Municipal Regional Permit 2.0: Provision C.10.a Trash Reduction Requirements a.i. Meet the prescribed trash reduction targets. (2017, 2019) The County must reduce trash discharges by 70% by July 1, 2017, and 80% by July 1, 2019. In addition, the County should have achieved 60% reduction by July 1, 2016. If the 60% reduction milestone is not achieved, then the County must prepare a plan and schedule for implementing additional trash load reduction control actions to meet 70%. The County did not reach the 60% milestone, achieving 43% by July 1, 2016. Meeting this requirement will entail developing a plan and schedule at $25,000 in 2016 and 2018. The plan to meet 70% load reduction by July 2017 includes four key elements: full trash capture devices, on-land cleanups, community-based trash abatement measures, and direct discharge controls. These four key elements and their estimated implementation costs are described in more detail below. September 26, 2017 Contra Costa County Board of Supervisors Minutes 147 12 - Develop plan and schedule for 2016 and 2018. $25,000 each Full Trash Capture Devices. There are two types of full trash capture: screens or similar features that capture trash at individual storm drain inlets, or hydrodynamic separators on trunk storm drain lines that capture trash coming from many individual inlets. The County is proposing to invest $300,000 to install full trash capture devices (screens) in storm drain inlets located in high and very high trash generation areas. Based on a 2013 project to install individual full trash capture devices, the average construction cost is about $600 per unit. Adding to the cost of construction the cost of project planning, development, design, and construction management at $400 brings the total cost per unit to $1,000. In early 2017 the County advertised a project to install screens and the average of the three lowest bidders was $738, so using a total unit cost of $1,000 is still reasonable. With this budget, the County will be able to retrofit about 300 storm drain inlets. Annual maintenance costs, utilizing a Vactor truck, driver, and assistant, are estimated at $600 per unit three times a year for a total annual unit cost of $1,800. As a project, individual screen inserts can be installed fairly quickly and will be utilized in the first two years. Trash separators are much larger facilities and must go through a full design process, including environmental review, and take about two years to plan and install. In the last three years of the permit three trash separators will be installed at an average cost of $800,000 each. The cost for separators can vary widely depending on the treatment area, utilities, traffic, etc. It is also assumed that maintenance costs for trash separators, cleaned three times a year, are $10,000 per unit. Even though separators have a high initial capital cost, the annual costs are much less providing a more cost effective lifecycle cost investment. - Convert drainage inlets to full trash capture (2017). $300,000 - Convert drainage inlets to full trash capture (2018). $300,000 - Annual cost to maintain 300 full trash capture inlets. $540,000 - Install three hydrodynamic trash separators (2019 - 2020). $2,400,000 - Annual cost to maintain three trash separators. $30,000 On-Land Clean Up. The County currently has a contract with a debris hauler that provides general pickup service of trash along the County's roadways and within the unincorporated communities. This contract would be expanded to include trash pickup in additional areas, and/or more frequent pickup in the existing service area at $200,000. - Additional on-land cleanup services. $200,000 Community-based Trash Abatement Measures. Trash abatement in heavy trash load areas will be more effective if they are supported by the community and the community actively participates. An example of a September 26, 2017 Contra Costa County Board of Supervisors Minutes 148 13 community-based trash abatement measure would be the proposed Adopt-a-Spot program, an extension of the County’s successful Adopt-a- Road program. In this case, a person, group of neighbors, or a neighborhood would adopt a drainage inlet or other trash collection feature and actively maintain it. This would entail researching and identifying feasible community-based trash abatement measures and where they could be applied at $5,000, developing a specific abatement measure, such as the Adopt-a-Spot program, going through the program approval process, and getting it set up and operating at $25,000, and ongoing annual operational costs at $10,000. - Develop a community-based trash abatement program. $5,000 - Implement an Adopt-a-Spot program (or other program). $25,000 - Annual operational costs. $10,000 Direct Discharge Control. This control measure and compliance costs are discussed in more detail later on in provision e.ii. a.ii. Update trash generation areas. (2016) Trash generation areas were developed, mapped, and submitted in February 2014 using the best data at the time. Based on information and observations since then, the County must update the trash generation areas with the 2016 Annual Report. This will entail analyzing data from the trash generation areas, determine if the trash generation areas are in the correct trash generation rate category (Low, Moderate, High, or Very High), and update the Trash Generation Area Maps at $25,000. - Updating the Trash Generation Area Maps. $25,000 a.ii.a. Establishes full trash capture systems as the standard. Requires trash prevention and control actions be equivalent to or better than full trash capture systems, and defines this as "essentially no trash discharge except in very large storm flows”. - There is no cost for this item a.ii.b. Modify private storm drain systems to include full trash capture. (2018) The County must ensure that trash from private storm drains that drain to public drainage facilities is captured with full trash capture systems or the equivalent. The County must map all properties greater than 10,000 ft.² that drain directly to public drainage systems by July 2018, indicate the trash generation rate category they are in, and indicate their trash control status. The County has 3129 acres in the Moderate trash generation rate category, 1348 acres in the High trash generation rate category, and 131 acres in the Very High trash generation rate category. These numbers represent the acres of trash generation categories that are within the Urban Limit Line plus a few key major roads September 26, 2017 Contra Costa County Board of Supervisors Minutes 149 14 that connect communities. Meeting this requirement will entail developing a map of 10,000 ft.² parcels at $25,000, develop an inventory of and map private drainage systems throughout the County that drain to public systems at $50,000, determine the trash capture status of parcels that drain to public drainage systems at $10,000, develop a legal means to require full trash capture devices on private property at $50,000, and implement full trash capture requirements on private land at $25,000. - Modify private storm drain systems. $160,000 a.iii. Install mandatory minimum full trash capture systems. The County must install and maintain full trash capture devices to treat runoff from 157 acres (30% of the County’s retail/wholesale land area). This requirement was in MRP 1.0 and was completed with the help of grant funding. There is no additional cost for MRP 2.0. - No additional costs. b.i.a. Develop a Maintenance Plan to ensure maintenance of full trash capture devices. (2017, 18, 19, 20) The County must maintain full trash capture devices to prevent flooding, plugging of the 5 mm screen, or overflow of the device’s trash storage reservoir. Inspection must occur at least once a year, and in High or Very High trash generation rate category areas at least twice per year. The capacity of a device’s trash storage reservoir cannot exceed 50% at the time of inspection. This will entail developing a maintenance checklist to ensure appropriate data is gathered with each inspection and developing a maintenance schedule, by trash generation rate category, at $25,000, developing an acceptable maintenance report format to include the trash storage capacity at the time of maintenance at $10,000, and budget the cost to maintain full trash capture devices at $1,800 each per year. The County currently has 139 full trash capture devices in place. The cost to maintain the current full trash capture devices was part of MRP 1.0. The cost increase associated with MRP 2.0 is noted in provision C.10.a.i above. - Develop maintenance plan for full trash capture devices. $35,000 - Additional annual cost of maintenance included in C.10.a.i. b.i.b. Maintain maintenance records and report annually on effectiveness of full trash capture devices. (2017, 18, 19, 20) The County must retain specific information for each full trash capture device, including the date of maintenance, capacity of the trash storage reservoir, any flooding or special problems, any damage that would reduce its function, etc. This information must be reported each year with the Annual Report. All this information will be developed with the maintenance plan identified above, so the only additional cost is for the Annual Report at $3,000 per year. September 26, 2017 Contra Costa County Board of Supervisors Minutes 150 15 - Annual cost to prepare the Annual Report maintenance log. $3,000 b.i.c. Annual certification of full trash capture systems. (2017, 18, 19, 20) The County must certify each year that their full trash capture systems meet permit compliance. Areas that drain to full trash capture systems are considered to be in a Low trash generation rate category. The cost to develop the certification for the Annual Report is $1,000 per year. - Annual cost to provide certification. $1,000 b.ii.a. Document trash management actions other than full trash capture devices. (2017) The County must identify and document Other Trash Control Actions, defined as all actions other than full trash capture systems. Documentation must include a description of the action, level of implementation, timing and frequency of implementation, standard operating procedures, location, drainage area affected, tracking and enforcement procedures, etc. The County is contemplating several additional control measures such as increasing street sweeping in commercial areas, providing street sweeping in areas currently not swept, expanding the Adopt-a-Road program to include visual assessments to get credit for trash collection, installing curb and gutter in areas with roadside ditches to facilitate street sweeping, or converting roadside ditches to bio- retention facilities, which also act as trash capture devices. This will entail evaluating each potential trash control action, developing a tracking system to gather the required data and provide information for the Annual Report to achieve approximately 27% credit towards the 70% goal at $25,000. - Document trash management actions. $25,000 b.ii.b. Conduct visual assessments to determine effectiveness of other trash management actions. (2019) The County must conduct visual assessments of each trash generation area that has Other Trash Management Actions to determine their effectiveness (full trash capture devices are handled separately). This would entail conducting observations along sidewalks, curbs and gutters, and other places associated with trash generation, at locations covering at least 10% of the trash management area’s street miles, and at a frequency consistent with the estimated trash generation rates at $50,000. - Conduct visual assessments. $50,000 b.iii. Calculate trash discharge reduction each year. (2017, 18, 19, 20) The County must calculate the reduction in trash discharge to receiving waters based on the formula provided in MRP 2.0 and submit it with each Annual Report. This will entail gathering the required data to perform the calculation at $5,000 each year. September 26, 2017 Contra Costa County Board of Supervisors Minutes 151 16 - Annual calculation of trash discharge reduction. $5,000 b.iv. Develop a source control strategy. (2019) The County may adopt source control actions to reduce trash load reductions, which may be valued at up to 10% of the total required load reduction. An example of a source control action would be adopting a ban on plastic bags. This was proposed two years ago and the Board decided not to go forward at that time for a variety of reasons. However, considering the current statewide ban on plastic bags and the value of load reduction this represents, the Committee authorized staff to explore implementing this source control measure at their October 13, 2016 meeting. Developing a strategy would involve identifying possible source control measures, evaluating those measures, determining the feasibility of viable measures, and developing a recommendation and draft strategy for review and approval at $5,000. Adopting a ban on polystyrene food containers would entail preparing an environmental document at $5,000, coordinating with surrounding cities at $25,000, developing an ordinance at $10,000, going through the ordinance review process at $25,000, and the ordinance approval process at $10,000. Enforcing a ban on plastic bags would entail taking a quick representative sample of retail and commercial establishments to determine percentage of compliance at $5,000, then a more systematic monitoring of all applicable establishments over a longer period of time to include outreach, awareness, and enforcement at $10,000 per year. - Develop a source control strategy. $5,000 - Adopt a ban on polystyrene containers. $75,000 - Initial assessment of plastic bag ban compliance. $5,000 - Annual cost of monitoring plastic bag ban. $10,000 b.v. Develop receiving water monitoring program, with tools and protocols, and conduct the monitoring. (2018, 19, 20) BASMAA will be developing the receiving water monitoring program. The cost to the County will be a share of the start-up costs to develop the program in 2018 at $10,000 and an annual cost to maintain the receiving water monitoring program at $5,000. - Develop receiving water monitoring program cost share. $10,000 - Annual cost to manage the program. $5,000 c. Select trash hotspots and conduct cleanups. This requirement is the same as MRP 1.0, so there are no additional costs with the new MRP 2.0. - No additional costs. d. Prepare amendments to the Trash Load Reduction Plan. (2016, 18) This will entail preparing amendments to the County’s Trash Load September 26, 2017 Contra Costa County Board of Supervisors Minutes 152 17 Reduction Plan to meet the required load reduction of 70% by 2017 and 80% by 2019. These costs are included in section C.10.a.i. - There is no additional cost for this item. e.i. Evaluate creek and shoreline cleanups as a trash control measure. (2017, 18) The County is allowed to utilize creek and shoreline cleanups as an offset to the trash load reduction requirement. The offset is calculated from a formula contained in MRP 2.0. Based on the formula, the County will receive 1% offset for every 12.4 cubic yards of trash picked up, with a maximum offset of 10%. A small cleanup can fill up one or two 6-yard debris boxes and an average cleanup can fill up one 20-yard debris box. A standard 10 wheel dump truck in our Maintenance Division holds about 10 cubic yards. In 2019 the volume will be increased to 37.6 cubic yards of trash to receive a 1% offset. To meet this offset will entail identifying partners to conduct creek an d shoreline cleanups, determining the cost to coordinate and conduct the cleanups, calculating the percent offset to the trash load reduction target, evaluating their benefit to meeting the County’s requirement at $25,000, and analysis of its annual effectiveness at $5,000 per year. - Evaluate creek cleanups as a control measure. $25,000 - Annual analysis of effectiveness. $5,000 e.ii. Evaluate direct trash discharge control measures to help meet the trash load requirement. (2017, 18) The County is allowed an offset to the trash load reduction requirement for controlling direct discharges of trash to receiving waters from non-storm drain system sources. The offset is calculated from a formula contained in MRP 2.0. The formula results in the same trash volumes as C.10.e.i, 12 cubic yards in 2017 and 38 cubic yards in 2019. The maximum offset is 15%. Cleaning up homeless encampments along creeks would be the most applicable example of a direct discharge of trash from a non-storm drain system source. The County has been spending over $100,000 a year on homeless encampment cleanups with MRP 1.0. Unfortunately, homeless encampments are usually re-populated within a couple of weeks. This trash discharge control measure would have to prevent re-population of homeless encampments to be effective. This will entail taking a leadership role and coordinating with various County departments, non- profit organizations, and cities to develop an effective homeless encampment removal plan, determining the responsible agency for implementing the various components of the plan for the applicable creeks in the County, and determining the responsible agency for enforcement of the plan to prevent re-population at $50,000. The County share to implement and enforce the plan each year at $300,000 (minus $100,000 existing costs in MRP 1.0) and analysis of its annual effectiveness at $5,000 per year. September 26, 2017 Contra Costa County Board of Supervisors Minutes 153 18 - Develop a homeless encampment removal plan. $50,000 - Annual cost to implement and enforce the plan. $200,000 - Annual analysis of effectiveness. $5,000 f.v.b. Prepare non-compliance report IF the County does not meet the trash load reductions required in 2017 or 2019. If the County does not meet 70% trash load reduction by 2017 or 80% load reduction by 2019, a noncompliance report must be prepared and submitted to the Regional Board. The report must include a plan and schedule to implement full trash capture systems, or equivalent, to attain the required reduction. It is assumed that the fallback plan is to convert all inlets in non-attainment areas to full trash capture. The County has about 7,300 drainage inlets, of which 1,740 are located in Moderate, High, or Very High trash generation areas. It is assumed that 10% of the 1,740 conversions to full trash capture would present an operational problem and require extensive modifications of the storm drain inlet to resolve. For example, if a drainage inlet is functioning marginally in collecting stormwater and a full trash capture device would cause flooding, then perhaps an additional inlet would need to be installed just downstream to handle the overflows. Implementing this option would entail identifying the drainage inlets in the non-attainment areas and assessing their ability to be converted to full trash capture at $50,000, develop the non- compliance report at $25,000, develop a project and install full trash capture devices in 1,566 drainage inlets at $1,000 per inlet ($600 installation plus $400 in project planning, development, design, and construction management), develop a project and construct drainage inlet modifications for 174 drainage inlets at $5,000 per inlet, and budget the cost to maintain these additional full trash capture devices at $1,800 each per year. Note: These activities and costs will not be necessary if the required trash load reduction targets are attained. - Drainage system assessment. $50,000 - Develop the non-compliance report. $25,000 - Convert drainage inlets to full trash capture. $870,000 - Modify inlets to accommodate full trash capture. $1,570,000 - Annual cost to maintain 1,740 full trash capture inlets. $3,100,000 September 26, 2017 Contra Costa County Board of Supervisors Minutes 154 19 MERCURY Meeting the Mercury Load Reduction Schedule for Unincorporated Contra Costa County A Requirement of the Current Municipal Regional Permit (MRP 2.0) Updated April 10, 2017 Objective and Purpose The following are the objectives and purpose of the Mercury Load Reduction requirement in the Municipal Regional Permit 2.0: - Meet the TMDL schedule for all permitees in the San Francisco Bay Area to remove 48 grams per year by the end of the permit term - Implement and test a variety of control measures to remove Mercury - Identify and abate source properties The following are observations of the Mercury Load Reduction requirements: - Green Infrastructure is the most favored overall control measure. - Old industrial and old urban land uses are considered the overall primary source of Mercury, other than source properties. II. Mercury Load Reduction Process and Cost The following is a step by step process to meet the Mercury Load Reduction requirements specified in the Municipal Regional Permit 2.0: Note: Many of the control measures to reduce PCB loads will also reduce Mercury loads, so the cost to comply with almost all the Mercury provisions is included in the compliance costs for PCBs. Provision C.11: Reducing Mercury Levels in the Bay a.i. Implement control measures to reduce Mercury. The County must implement source and treatment control measures to reduce Mercury loads, with a specific requirement to reduce 1.37 grams per year by July 2020. All co-permittees within the County must reduce Mercury loads by 9 grams per year by 2020. The County's share of that load reduction, based on population as of January 2015, is 15.26%. The cost to implement the control measures identified in this provision is covered in the provisions outlining the control measures. - No additional cost for this item. September 26, 2017 Contra Costa County Board of Supervisors Minutes 155 20 a.ii.1. Identify current and proposed watersheds or management areas with control measures. (2016) The County must identify the watersheds or management areas (portions of watersheds) where Mercury control measures are currently being implemented and where new control measures will be implemented. This activity is also required for PCBs and the cost to meet this Mercury provision is included in the PCB costs. - No additional cost for this item. a.ii.2. Identify current and new control measures. (2016) The County must identify the various types of control measures that are currently being implemented (primarily street sweeping) and control measures that will be implemented. Control measures can include abating source properties, constructing green infrastructure treatment facilities, sweeping streets in management areas, cleaning drainage inlets, redeveloping contaminated areas, diverting stormwater from pump stations to sewer treatment plants, and flushing streets. This activity is also required for PCBs and the cost to meet this Mercury provision is included in the PCB costs. Note: It should be noted that like PCBs, Mercury attaches to sediment particles, so control measures that remove sediment are an effective way to remove Mercury. However, while PCBs can be highly concentrated in source properties, Mercury is dispersed more evenly throughout the watershed, so control measures that focus on remediating source properties is not as effective with Mercury as with PCBs. - No additional cost for this item. a.ii.3. Develop implementation schedule. (2016, 17, 18, 19, 20) The County must develop a schedule to implement new control measures. This activity is also required for PCBs and the cost to meet this Mercury provision is included in the PCB costs. - No additional cost for this item. a.ii.4. Implement control measures to meet load reduction requirements. (2018, 2020) The County must implement control measures to reduce Mercury by at least 1.37 grams per year with Green Infrastructure. The calculation of load reduction is based on the land-use type of the drainage area flowing to the control measure. Treating sediment laden stormwater draining from, or preventing sediment from mobilizing in, areas with Old Industrial land uses yields a load reduction of 1.3 grams per acre per year, while Old Urban land uses yields 0.215 grams per acre per year, and New Urban/Other land uses yields 0.033 grams per acre per year. "Old" land use areas are those generally September 26, 2017 Contra Costa County Board of Supervisors Minutes 156 21 constructed before 1980 and "New" constructed after 1980. This activity is also required for PCBs and the cost to meet this Mercury provision is included in the PCB costs. - No additional cost for this item. a.iii.1. Develop a Progress Report on implementation of control measures. (2016) The County must develop a progress report by April 2016 outlining the steps taken to develop a list of watersheds, identify control measures, and justify the selection of watersheds using monitoring data. This activity is also required for PCBs and the cost to meet this Mercury provision is included in the PCB costs. - No additional cost for this item. a.iii.2. Develop an implementation status report for each Annual Report. (2016, 17, 18, 19, 20) The County must develop a status report each year that includes the number, type, and location of control measures (included in C.11.a.ii.2), the description, scope, and start date of the control measures plus implementation progress milestones and schedule for milestone achievement (partially included in C.11.a.ii.2 and C.11.a.ii.3), and indicate the roles and responsibilities of each participating co-permittee where multiple jurisdictions are involved. This activity is also required for PCBs and the cost to meet this Mercury provision is included in the PCB costs. - No additional cost for this item. a.iii.3. Annual updates of control measures and implementation milestone achievement. (2017, 18, 19, 20) The County must update the report required in section a.iii.2 above each year. This activity is also required for PCBs and the cost to meet this Mercury provision is included in the PCB costs. - No additional cost for this item. b.i. Develop an assessment methodology to quantify Mercury load reductions. (2016) The MRP 2.0 includes a load reduction accounting system based on land-use. The system provides a certain load reduction credit by treating sediment laden stormwater draining from or preventing sediment from mobilizing in areas with Old Industrial, Old Urban, and New Urban/Other land-uses. BASMAA will be developing the assessment methodology based on this accounting system to satisfy this requirement. This activity is also required for PCBs and the cost to meet this Mercury provision is included in the PCB costs. - No additional cost for this item. September 26, 2017 Contra Costa County Board of Supervisors Minutes 157 22 b.ii. Calculate the Mercury load reduction achieved through the control measures each year. (2017, 18, 19, 20) The County must calculate the reduction in Mercury load reduction with each of the control measures implemented and operating during the year. This activity is also required for PCBs and the cost to meet this Mercury provision is included in the PCB costs. - No additional cost for this item. b.iii.1. Submit the assessment methodology to the Executive Officer. (2016) This requirement is being met by BASMAA with no additional cost to the County. - No additional cost for this item. b.iii.2. Provide Mercury load reductions each year in the Annual Report. (2017, 18, 19, 20) This is included in b.ii above, so there are no additional costs. - No additional cost for this item. b.iii.3 Submit an update of the assessment methodology to the Executive Officer. (2018) This update will be performed by BASMAA at no additional cost to the County. - No additional cost for this item. c.i. Implement a minimum amount of green infrastructure projects to reduce Mercury loads. (2020) This activity is also required for PCBs and the cost to meet this Mercury provision is included in the PCB costs. - No additional cost for this item. c.ii.1 Implement green infrastructure projects to reduce Mercury loads by a specified amount. (2020) All co-permittees in the County must reduce PCB loads by 9 grams per year by June 30, 2020. The County's share of that (15.26%) is 1.37 grams per year. Each permittee may meet this requirement individually or all co-permittees may meet this requirement collectively with agreement through the Clean Water Program. To meet the Mercury load requirement of 1.37 grams per year would require treating 1.5 acres of Old Industrial land uses or 9.1 acres of Old Urban land uses. The County is required to reduce PCBs by 3.51 grams per year with Green Infrastructure. To meet this PCB load reduction would require treating 58.0 acres of Old Industrial land uses or 165.4 acres of Old Urban land uses. This calculation includes a 70% efficiency factor, which is the default factor approved by the Regional Board. The PCB acreage to meet load reduction targets is much greater September 26, 2017 Contra Costa County Board of Supervisors Minutes 158 23 than the Mercury load reduction acreage, so meeting the PCB requirement will also meet the Mercury requirement. As a result, the cost to meet the Mercury requirements for this section is included in the cost to meet the PCB requirements. - No additional cost for this item. c.ii.2. Prepare a reasonable assurance analysis on the effectiveness of Green Infrastructure projects. (2020) The reasonable assurance analysis must demonstrate how Green Infrastructure will be implemented to achieve load reduction goals by the five counties in the Bay Area with MRP permits, and achieve reductions of at least 10,000 grams per year by 2040. The report must be scientifically rigorous including documentation of all model development, model runs, and required peer review. This analysis and report will be prepared by BASMAA. This activity is also required for PCBs and the cost to meet this Mercury provision is included in the PCB costs. - No additional cost for this item. c.iii.1. Prepare report on the quantitative relationship between Green Infrastructure and Mercury load reduction. (2018) This report will be prepared by BASMAA with no additional cost to the County. - No additional cost for this item c.iii.2. Prepare report on amount and characteristics of land area treated by Green Infrastructure. (2020) This report must estimate the area of land treated by Green Infrastructure and the land-use type of the treatment area for the years 2020, 2030, and 2040. The report will be prepared by BASMAA at no additional cost to the County. - No additional cost for this item. c.iii.3. Submit a reasonable assurance analysis. (2020) This reporting requirement is included in section C.11.c.ii.2. - No additional cost for this item. c.iii.4. Prepare report on the amount of Mercury removed with Green Infrastructure (2019, 20) This report must estimate the amount of Mercury load reductions achieved with Green Infrastructure during the term of the permit. This activity is also required for PCBs and the cost to meet this Mercury provision is included in the PCB costs. - No additional cost for this item. September 26, 2017 Contra Costa County Board of Supervisors Minutes 159 24 d.i. Prepare implementation plan and schedule to achieve TMDL waste-load allocations. (2020) The County must provide an implementation plan and schedule to implement control measures to meet load reduction requirements and prepare a reasonable assurance analysis that the control measures will attain the TMDL waste-load allocations by 2028. BASMAA will provide an overall framework for the reasonable assurance analysis, but each permittee will have to develop the analysis for their particular control measures. The costs for this provision is included in the more specific requirements outlined below. d.ii.1. Identify control measures to be implemented. (2020) The implementation plan must identify all technically and economically feasible control measures that will be implemented by the County. The reasonable assurance analysis must demonstrate that the control measures will meet the County’s proportional share of the TMDL waste- load allocations by 2028. While much of this work will be covered by the requirements in the PCB provision, there will be some additional work needed. This will entail identifying control measures at $2,000 and preparing the reasonable assurance analysis at $5,000. - Identify control measures and perform assurance analysis. $7,000 d.ii.2. Develop a schedule to implement control measures. (2020) The County must develop a schedule to implement the control measures in the implementation plan. This activity is also required for PCBs and the cost to meet this Mercury provision is included in the PCB costs. - No additional cost for this item. d.ii.3. Evaluate overall effectiveness of control measures. (2020) For each control measure the County must quantify the Mercury load reduction based on field testing results or agreed to equivalencies, identify the capital construction costs and annual maintenance costs, identify any significant environmental impacts resulting from implementation, and develop metrics and calculate efficiencies on a unit basis for comparison purposes. This activity is also required for PCBs and the cost to meet this Mercury provision is included in the PCB costs. - No additional cost for this item. d.iii. Submit the plan and schedule in the 2020 Annual Report. The cost for this provision is included in the more specific requirements outlined above. - No additional cost for this item. September 26, 2017 Contra Costa County Board of Supervisors Minutes 160 25 e.i.-iii. Implement a risk reduction program. (2016, 17, 18, 19, 20) This provision requires development of a risk reduction program to reduce health risks to those people likely to consume fish caught in San Francisco Bay. This was also a requirement of MRP 1.0 and implemented through the Regional Monitoring Program, so there is no additional cost for MRP 2.0. - No additional cost for this item. September 26, 2017 Contra Costa County Board of Supervisors Minutes 161 26 POLYCHLORINATED BIPHENYLS (PCBs) Meeting the PCB Load Reduction Schedule for Unincorporated Contra Costa County A Requirement of the Current Municipal Regional Permit (MRP 2.0) Updated April 10, 2017 I. Objective and Purpose The following are the objectives and purpose of the Polychlorinated Biphenyls (PCBs) Load Reduction requirement in the Municipal Regional Permit 2.0: - Meet the TMDL schedule for San Francisco Bay to remove 3 kg/year by the end of the permit term - Implement and test a variety of control measures to remove PCBs - Identify and abate source properties - Establish PCB management during building demolition activities The following are observations of the PCB Load Reduction requirements: - Green Infrastructure is the most favored overall control measure - Old industrial and old urban land uses are considered the overall primary source of PCBs other than source properties II. PCB Load Reduction Process and Cost The following is a step by step process and resultant costs to meet the PCB Load Reduction requirements specified in the Municipal Regional Permit 2.0. This cost analysis is based on the assumption that the County must meet its own PCB load reduction targets. This presumes that Bay Area permitees, collectively, are not able to meet the overall TMDL goal and the requirement devolves to the counties, and that Contra Costa County permitees, collectively, are also not able to meet load reduction targets.: Provision C.12: Reducing PCB Levels in the Bay a.i. Implement control measures to reduce PCBs. (2018, 2020) All co-permitees within Contra Costa County must reduce PCB loads by 90 grams per year by 2018 and 560 grams per year by 2020. The 90 gram load reduction in 2018 is carried forward, so the 560 gram load reduction in 2020 includes the 2018 load reduction, leaving a balance of 470 grams. September 26, 2017 Contra Costa County Board of Supervisors Minutes 162 27 The County's share of that load reduction, based on population as of January 2015, is 15.26%. The County must therefore implement source and treatment control measures to reduce PCBs by 13.73 grams per year by 2018 and a total of 85.45 grams per year by 2020. The cost to implement the control measures identified in this provision is covered in the provisions outlining the specific control measure. - No additional cost for this item a.ii.1 Identify current and proposed watersheds or management areas with control measures. (2016) The County must identify the watersheds or management areas (portions of watersheds) where PCB control measures are currently being implemented and where new control measures will be implemented. This will entail identifying where control measures are currently being implemented at $1,000, and analyzing and identifying where new control measures can be implemented at $10,000. - Identify watersheds/management areas with control measures. $11,000 a.ii.2. Identify current and new control measures. (2016) The County must identify the various types of control measures that are currently being implemented (primarily street sweeping) and control measures that will be implemented. PCB molecules attach themselves to sediment particles, so control measures that settle out or capture sediment particles are most effective. Control measures can include abating “source properties” (properties where PCBs were stored or used in industrial processes), constructing green infrastructure treatment facilities, sweeping streets in management areas, cleaning drainage inlets, redeveloping and remediating contaminated areas, diverting stormwater to sewer treatment plants, flushing streets, and managing debris during building demolition and renovation. This will entail identifying the various types of current control measures being used and analyzing and determining what type of control measure would be most appropriate in the new management areas. These costs are included in C.12.a.ii.1 above. Note: The County is proposing four control measures, 1) identifying source properties throughout the unincorporated County and referring them to the Regional Board, 2) developing a large scale treatment project in the North Richmond Pump Station drainage, 3) construct curb and gutter where none now exists to facilitate street sweeping in and around Old Industrial areas, and 4) construct Green Infrastructure projects throughout the unincorporated County. - There is no additional cost for this item September 26, 2017 Contra Costa County Board of Supervisors Minutes 163 28 a.ii.3. Develop implementation schedule. (2016, 17, 18, 19, 20) The County must develop a schedule to implement new control measures at $10,000, and update it as necessary each year at $1,000 per year. - Develop implementation schedule. $10,000 - Annual cost to update schedule. $1,000 a.ii.4. Implement control measures to meet load reduction requirements. (2018, 2020) The County must implement control measures to reduce PCBs by 13.73 grams by 2018 and a total of 85.45 grams by 2020. It is assumed the County will avail itself of the 67% load reduction credit for implementing a demolition control program in 2019, leaving a 33% load reduction balance of 28.48 grams by 2020 (reduced from 85.45 grams). The 67% credit goes into effect in 2019, so the 2018 load reduction requirement of 13.73 grams is not reduced. In addition, provision C.12.c.ii.1 requires a minimum of 3.51 grams of the total 2020 load reduction through Green Infrastructure. The load reduction calculation is based on the land-use type of the drainage area flowing to the control measure. Treating sediment laden stormwater draining from, or preventing sediment from mobilizing in, areas with Old Industrial land uses yields a load reduction of 0.0865 grams per acre per year, while Old Urban land uses yields 0.0303 grams per acre per year, New Urban land uses yields 0.0035 grams per acre per year, and Open Space land uses yields 0.0043 grams per acre per year. "Old" land use areas are those generally constructed before 1980 and "New" are those areas constructed after 1980. To meet the total load requirement of 28.48 grams through treatment only would require treating 329 acres of Old Industrial land uses, 940 acres of Old Urban land uses, 8137 acres of New Urban land uses, or 6623 acres of Open Space land uses. Based on the load reduction yields per acre, it makes sense to focus on areas with Old Industrial and Old Urban land uses. The County is proposing four control measures to meet PCB load reduction requirements as follows: Source Properties. This measure would identify properties with very high concentrations of PCBs due to historic uses of the property. The County could then proceed to abate the PCBs or refer the property to the Regional Board for investigation and abatement. If the property is referred to the Regional Board, the County must submit a plan with the referral that describes how the County will prevent PCBs from leaving the site, or from entering the storm drain system. The County would receive 50% of the load reduction credit for properties referred to the Regional Board upon referral, and the remaining 50% credit would be received upon completion of the abatement. If the County abates the property, 100% of the load reduction would be credited upon completion. Abatement projects can take many years. The load reduction credit for September 26, 2017 Contra Costa County Board of Supervisors Minutes 164 29 these types of properties is 4.035 grams per acre per year, substantially more than the credit for Old Industrial land uses! A one-acre site referred to the Regional Board each year could result in about 2 grams credit. To implement this control measure the County would need to identify potential parcels for testing at $10,000, and conduct field testing to determine if there are excessive levels of PCBs at $25,000. If a parcel is identified and assuming it will be referred to the Regional Board, then the County would need to prepare a referral letter with documentation at $10,000, develop a containment plan to prevent PCBs from entering the storm drain system at $10,000, implement the containment project at $25,000, and maintain the containment feature at $10,000 per year. The County has been looking at properties in likely areas but has only discovered one potential site, so it is assumed this control measure will only yield 1.0 grams per year. Cost for possibly 1.0 gram of PCBs. $80,000 Annual cost to maintain containment features. $10,000 North Richmond Pump Station. This measure would divert dry weather flows to the West County Wastewater District to remove PCB laden sediments from stormwater runoff. In addition, first flush wet weather events would be diverted for treatment. The County conducted a pilot stormwater diversion project at the North Richmond Pump Station in 2015. That project resulted in 0.00064 grams of PCBs removed in 9.5 work-days (eight hour days), and 0.00084 grams of PCBs removed in one wet weather first flush event. Assuming the Pump Station can divert dry weather type flows for treatment 330 days per year and divert five first flush wet weather events per year, the PCB load reduction would be 0.0262 grams per year. To implement this control measure the County would need to install a permanent connection from the Pump Station to the Wastewater District manhole in Gertrude Avenue at $50,000, negotiate a permit/agreement with the Wastewater District to treat the diverted flows at $10,000, and pay a connection fee to the Wastewater District at $15,000. Load reductions could be increased by doubling the discharge rate to 200 gallons per minute and operating 24 hours per day for 330 days per year. This would increase load reduction to 0.137 grams per year, but would likely require increased testing equipment to safeguard the Wastewater District treatment process at $25,000 and likely double the connection fee to $30,000. This project would only be financially feasible if there were no treatment charges for the roughly 95,000,000 gallons diverted to the treatment plant each year. The project would be feasible if the diverted stormwater was viewed as a resource in conjunction with some other re-use project allowing treatment costs to be paid from other sources. To develop this type of re-use project would likely take a year or two to negotiate. Further load reduction increases could be achieved by modifying the Pump Station to maximize flows to the Wastewater District by adding a storage component to capture all flows yet not exceed the capacity of the Wastewater District pipe system. This September 26, 2017 Contra Costa County Board of Supervisors Minutes 165 30 would be an expensive project and one not contemplated during this permit term. One time capital cost for 0.0262 grams of PCBs per year. $75,000 One time capital cost for 0.137 grams of PCBs per year. $115,000 Annual cost to treat 95 million gallons. $Unknown Enhanced Street Sweeping. This measure would construct curb and gutter in and around Old Industrial land uses where none currently exist, allowing sediment to be picked up by street sweeping. Street sweeping is not effective without curb and gutter. To implement this control measure the County would need to identify areas with Old Industrial land uses where installing curb and gutter would be feasible at $25,000, developing and building a project to install curb and gutter along 10 blocks (200 feet long blocks) at $90 per lineal foot (curb and gutter plus 18 inches of pavement), assuming no drainage work is necessary (big assumption), and conducting additional street sweeping at $50,000 per year. The capital project to implement this control measure would take two years to plan and build. It is assumed this control measure will yield 1.0 grams of PCBs. Develop feasibility analysis. $25,000 Capital cost for 1.0 grams of PCBs. $180,000 Annual cost of Street sweeping. $50,000 Green Infrastructure. This measure would construct Green Infrastructure projects, mostly in areas with Old Industrial and Old Urban land uses. Projects in Old Industrial areas would be located where installation of curb and gutter was not feasible but conversion of an existing roadside ditch to a bio-retention facility would work. Both public and private Green Infrastructure projects count in calculating the load reduction. It is assumed that private projects will be able to treat 10 acres per year of a mix of Old Industrial and Old Urban land use, with an equivalent load reduction of 0.5 grams per year in 2016, 2017, 2018, 2019, and 2020. This would entail identifying all Green Infrastructure projects proposed by developers, determining the land-use category and area draining to the Green Infrastructure project, and tracking other information required by the Load Reduction Calculator at $5,000 per year. The County would need to meet the balance of its requirements by implementing Green Infrastructure projects on public property. This would entail identifying the target acreage needed to be treated in Old Industrial or Old Urban land use areas and developing projects to treat the drainage area at a unit treatment cost of $215,000 per acre (based on the 255 Glacier Drive Parking Lot bio-retention project that treated 1.35 acres at a cost of $290,000) and an annual maintenance cost of $3,000 per treated acre. Given the assumptions with the other control measures of 1.0 grams from Source Properties, 0.14 grams from the Pump Station, September 26, 2017 Contra Costa County Board of Supervisors Minutes 166 31 1.0 grams from Street Sweeping, and 0.5 grams per year from private Green Infrastructure projects, the public Green Infrastructure project component will have to yield load reductions of 10.09 (13.73 – 3.64) grams in 2018, and 17.39 grams in 2020. The overall 2020 load reduction (28.48) is reduced by the 2018 load reduction (10.09) to determine the balance of load reduction requirement in 2020 (17.39) including private development in 2019 (0.5) and 2020 (0.5). To meet the load reduction requirement of 10.09 grams in 2018 would require treating 116.6 acres of Old Industrial land use area or 333.0 acres of Old Urban land use area. It is assumed 225 acres of a mix of these two land uses will be treated to meet the requirement. This acreage would be multiplied by the treatment cost of $215,000 per treated acre and reduced by the 70% efficiency factor for Green Infrastructure approved by the Regional Board. Using the same methodology to determine the load reduction requirement costs for 2020, it is assumed that the contribution from private projects will hold steady at 10 acres per year with a load reduction of 0.5 grams per year, so the balance of 17.39 grams will have to be picked up with public Green Infrastructure retrofit projects. The cost to the County would be treating approximately 390 acres of mixed land-use at a unit treatment cost of $215,000 per acre with a 70% efficiency factor, and an annual maintenance cost of $3,000 per treated acre. This would represent the worst case cost scenario using the assumptions noted above. Note: The permit allows implementation collaboratively with other jurisdictions within the County or within the region, which may reduce unit costs. It should also be noted these costs were peer-reviewed by a consultant in the stormwater field. The consultant indicated costs to construct Green Infrastructure in the Bay Area to treat 1 acre of drainage ranges from $200,000 up to $365,000. This report used a cost of $215,000 per acre, based on a Public Works Department project, which is at the low end of the range. More recent work by the same consultant indicates that average costs in Southern California are about $110,000 per treated acre. However, since there are enough differences in soils, climate, and institutional arrangements between there and the Bay Area, this analysis continues to use $215,000 per treated acre. - Implement control measures (2018). $69,100,000 - Implement control measures (2020). $119,800,000 - Annual cost to track private Green Infrastructure projects. $5,000 - Annual maintenance costs (2018). $675,000 - Annual maintenance costs (2019). $675,000 - Annual maintenance costs (2020). $1,845,000 a.iii.1. Develop a Progress Report on implementation of control measures. (2016) The County must develop a progress report by April 2016 outlining the steps taken to develop a list of watersheds, identify September 26, 2017 Contra Costa County Board of Supervisors Minutes 167 32 control measures, justify the selection of watersheds using monitoring data, and report on contamination sites referred to the Regional Board at $5,000. - Develop Progress Report. $5,000 a.iii.2. Develop an implementation status report for each Annual Report. (2017, 18, 19, 20) The County must develop a status report each year that includes the number, type, and location of control measures (included in C.12.a.ii.2), the cumulative listing of all PCB contaminated sites referred to the Regional Board (included in C.12.a.ii.2), the description, scope, and start date of the control measures plus implementation progress milestones and schedule for milestone achievement (partially included in C.12.a.ii.2 and C.12.a.ii.3), and indicate the roles and responsibilities of each participating co-permittee where multiple jurisdictions are involved all at $3,000. - Annual cost to do the status report for the Annual Report. $3,000 a.iii.3. Annual updates of control measures, sites referred to the Regional Board, and implementation milestone achievement. (2017, 18, 19, 20) The County must update the report required in section C.12.a.iii.2 above each year. This cost is included in the provision C.12.a.iii.2 above. - No additional cost for this item. a.iii.4. Develop alternative load reduction distribution criteria (optional). (2017) The County must identify and document an alternative method of distributing load reductions within the County, only if it chooses to do so. This would be done in conjunction with all co- permittees within the Clean Water Program. The current method of load reduction distribution is based on the proportional population of each co- permittee within the County, and there is no reason to believe an alternate method would be needed or desired. - There is no additional cost for this item, unless an alternative load reduction distribution is needed. Developing an alternative load reduction distribution criteria would cost approximately $25,000. b.i. Develop an assessment methodology to quantify PCB load reductions. (2016) The MRP 2.0 includes a load reduction accounting system based on land-use. The system provides a certain load reduction credit by treating sediment laden stormwater draining from or preventing sediment from mobilizing in areas with Old Industrial, Old Urban, New Urban, and Open Space land-uses. BASMAA will be developing the assessment methodology based on this accounting system to satisfy this September 26, 2017 Contra Costa County Board of Supervisors Minutes 168 33 requirement. The work has been included in this year's BASMAA budget so no additional costs from the County will be needed. - No additional cost for this item b.ii. Calculate the PCB load reduction achieved through the control measures each year. (2017, 18, 19, 20) The County must calculate the reduction in PCB load reduction with each of the control measures implemented and operating during the year. BASMAA is developing a Permittee Load Reduction Credit Calculator to facilitate this calculation. The County will receive a 67% load reduction credit if it implements a program to manage building and construction demolition debris containing PCBs (provision C.12.f). Meeting this requirement will entail gathering the specified data and entering it into the Load Reduction Calculator at $5,000 per year. - Annual calculation of PCB load reduction. $5,000 b.iii.1. Submit the assessment methodology to the Executive Officer. (2016) This requirement is being met by BASMAA with no additional cost to the County. - No additional cost for this item b.iii.2. Provide PCB load reductions each year in the Annual Report. (2017, 18, 19, 20) This is included in C.12.b.ii above, so there are no additional costs. - No additional cost for this item b.iii.3 Submit an update of the assessment methodology to the Executive Officer. (2018) This update will be performed by BASMAA at no additional cost to the County. - No additional cost for this item. b.iii.4 Develop alternative load reduction distribution criteria (optional). (2019) This provision is similar to C.12.a.iii.4, except the load reduction distribution alternative is specifically for implementing a PCB containment program for demolition debris. - There is no additional cost for this item, unless an alternative load reduction distribution is needed. Developing and alternative load reduction distribution criteria would cost approximately $25,000. c.i. Implement a minimum amount of green infrastructure projects to reduce PCB loads. (2020) The cost for this provision is included in the more specific requirements outlined below. September 26, 2017 Contra Costa County Board of Supervisors Minutes 169 34 c.ii.1 Implement green infrastructure projects to reduce PCB loads by a specified amount. (2020) All co-permitees in Contra Costa County must use Green Infrastructure to reduce PCB loads by 23 grams by June 30, 2020. The County's share of that (15.26%) is 3.51 grams. Each co- permittee may meet this requirement individually or all co-permitees may meet this requirement collectively with agreement through the Clean Water Program. To meet the load requirement of 3.51 grams per year would require treating 40.6 acres of Old Industrial land uses or 115.8 acres of Old Urban land uses. It is assumed 78 acres of a mix of these two land uses will be treated to meet the requirement. To calculate the total cost, this acreage would be multiplied by $215,000 per treated acre with a 70% default efficiency factor approved by the Regional Board. These acreage quantities are significantly below those proposed in the Green Infrastructure Section of provision C.12.a.ii.4, so this requirement is covered in that prior section. - There is no additional cost for this item. c.ii.2. Prepare a reasonable assurance analysis on the effectiveness of Green Infrastructure projects. (2020) The reasonable assurance analysis must demonstrate how Green Infrastructure will be implemented to achieve a load reduction of 3.0 kilograms by the five counties in the Bay Area with MRP permits. The report must be scientifically rigorous including documentation of all model development, model runs, and required peer review. This analysis and report will be prepared by BASMAA and will be included in their annual budget over the next two or three years, so there will be no additional cost to the County. There will be some coordination effort and review time required of County staff to ensure County needs are met at $2,000. - Cost to coordinate with the reasonable assurance analysis. $2,000 c.iii.1. Prepare report on the quantitative relationship between Green Infrastructure and PCB load reduction. (2018) This report will be prepared by BASMAA with no additional cost to the County. - No additional cost for this item c.iii.2. Prepare report on amount and characteristics of land area treated by Green Infrastructure. (2020) This report must estimate the area of land treated by Green Infrastructure and the land-use type of the treatment area for the years 2020, 2030, and 2040. The report will be prepared by BASMAA at no additional cost to the County, however, the County will need to coordinate with and provide data to BASMAA for the report at $5,000. - Provide information for report. $5,000 September 26, 2017 Contra Costa County Board of Supervisors Minutes 170 35 c.iii.3. Submit a reasonable assurance analysis. (2020) This reporting requirement was included in section C.12.c.ii.2. c.iii.4. Prepare report on the amount of PCBs removed with Green Infrastructure (2019, 20) This report must estimate the amount of PCB load reductions achieved with Green Infrastructure during the term of the permit. This will entail analyzing test results and calculating load reductions at $2,000 per year. - Annual cost for report on load reduction. $2,000 d.i. Prepare implementation plan and schedule to achieve TMDL waste-load allocations. (2020) The County must provide an implementation plan and schedule to implement control measures to meet load reduction requirements and prepare a reasonable assurance analysis that the control measures will attain the TMDL waste-load allocations by 2030. BASMAA will provide an overall framework for the reasonable assurance analysis, but each permittee will have to develop the analysis for their particular control measures. The costs for this provision is included in the more specific requirements outlined below. d.ii.1. Identify control measures to be implemented. (2020) The implementation plan must identify all technically and economically feasible control measures that will be implemented by the County. The reasonable assurance analysis must demonstrate that the control measures will meet the County’s proportional share of the TMDL waste- load allocations by 2030. This will entail identifying the control measures at $5,000 and preparing the reasonable assurance analysis at $15,000. - Identify control measures and perform assurance analysis. $20,000 d.ii.2. Develop a schedule to implement control measures. (2020) The County must develop a schedule to implement the control measures in the implementation plan at $5,000. - Develop implementation schedule. $5,000 d.ii.3. Evaluate overall effectiveness of control measures. (2020) BASMAA will assist the counties by developing a framework to guide this work. However, for each control measure the County must quantify the PCB load reduction based on field testing results or agreed to equivalencies at $2,000, identify the capital construction costs and annual maintenance costs at $2,000, identify any significant environmental impacts resulting from implementation at $2,000, and develop metrics and calculate efficiencies on a unit basis for comparison purposes at $10,000. - Evaluate the effectiveness of control measures. $16,000 September 26, 2017 Contra Costa County Board of Supervisors Minutes 171 36 d.iii. Submit the plan and schedule in the 2020 Annual Report. The cost for this provision is included in the more specific requirements outlined above. e.i.-iii. Evaluate PCBs in public infrastructure facilities. (2018) This provision requires collection of caulk samples from sealants in storm drain facilities, between concrete curbs and street pavement, and other infrastructure to determine the amount of PCBs present in the caulking materials. BASMAA will be collecting the samples, performing the analysis, and preparing the report to meet this requirement at no additional cost to the County. There will be some coordination effort and review time required of County staff to ensure County needs are met at $2,000. - Cost to coordinate with evaluation study. $2,000 f.i. Manage demolition debris to prevent PCBs from entering storm drain systems. This provision requires development of a program to manage PCB laden materials with concentrations of 50 ppm or greater during the demolition of buildings to prevent pollutants from entering the storm drain system. This requires preventing mobilization and transport of PCBs through vehicle track out, airborne releases, soil erosion, or stormwater runoff. This requirement applies to commercial, public, institutional, and industrial structures, but does not apply to single-family residential or wood-frame structures. The costs for this provision is included in the more specific requirements outlined below. f.ii.1. Develop demolition debris management protocols. (2019) The County must demonstrate it has the necessary authority to require management of PCBs during the demolition of applicable structures, a method for identifying the applicable structures within the County's jurisdiction, and management methods to ensure PCBs are not discharged to the storm drain system. BASMAA will prepare a model ordinance and develop a range of acceptable sample protocols for managing construction debris during demolition activities at no additional cost to the County. This will entail adapting the model ordinance to County format at $5,000, shepherding the prospective ordinance through the County review and approval process at $10,000, developing a mechanism to flag parcels with applicable buildings in the permit database at $25,000, and adapting the sample management protocols to the County’s business procedures and incorporating them into the permit process at $5,000. - Develop debris management protocols. $45,000 f.ii.2. Implement demolition debris management protocols. (2019) The County must incorporate debris management protocols into its permit and inspection system. Most of the cost for this provision is included in September 26, 2017 Contra Costa County Board of Supervisors Minutes 172 37 section C.12.f.ii.1 above. This will require training of office staff and field inspectors on the new protocols at $5,000. - Implement debris management protocols. $5,000 f.ii.3. Develop assessment methods to determine effectiveness of demolition debris management protocols. (2019) This provision requires development of an assessment methodology and data collection program to determine the effectiveness of managing demolition debris to reduce PCB loads. BASMAA will be developing the assessment methodology and data collection program, and preparing the report to meet this requirement at no cost to the County. - No additional cost for this item Note: It should be noted here that BASMAA will be taking on a significant amount of technical studies to support permitees in meeting MRP 2.0 requirements. At this time it is assumed that all this work can be accomplished with no increase in the annual "dues". However, due to the complexity and amount of work involved with MRP 2.0 an increase in the annual dues to BASMAA would seem likely, resulting in a proportional cost increase to the County. f.iii.1. Prepare annual status report on implementing demolition debris management protocols. (2016, 17, 18) The County must report on efforts to implement debris management protocols, such as developing ordinances and implementation policies and procedures, obtaining information needed for the various studies, incorporation of this requirement into business practices and processes, and training at $2,000 each year. - Annual cost to provide status report. $2,000 f.iii.2. Prepare exemption justification. (2017) This applies only to jurisdictions requesting an exemption from these requirements, which the County does not qualify for. - No additional cost for this item f.iii.3. Prepare status reports on implementing demolition debris management protocols. (2020) This provision requires the County to document how it has met the minimum requirements for implementing debris management protocols at $2,000. - Implementation status report. $2,000 September 26, 2017 Contra Costa County Board of Supervisors Minutes 173 38 f.iii.4. Prepare report on applicable buildings. (2020) This provision requires the County to track and report on the number of applicable buildings issued a demolition permit each year, a running list of total permits, and description of PCB control measures used. This will entail developing a tracking system for demolition permits with the control measures used at $10,000 and extracting the information and reporting out at $1,000. - Prepare reports on applicable buildings. $11,000 f.iii.5. Develop assessment methods to determine quantity of PCBs removed with demolition debris management protocols. (2020) This provision requires development of an assessment methodology and data collection program to determine the quantities of PCBs removed by managing demolition debris. BASMAA will be developing the assessment methodology and data collection program, and preparing the report to meet this requirement at no cost to the County. - No additional cost for this item g.i.-iii. Develop a fate and transport study of PCBs. (2017, 18, 20) This provision requires development of a fate and transport study describing biological uptake of PCBs in the San Francisco Bay margins. This study will be developed by the San Francisco Estuary Institute at no additional cost to the County. - No additional cost for this item h.i.-iii. Implement a risk reduction program. (2016, 17, 18, 19, 20) This provision requires development of a risk reduction program to reduce health risks to those people likely to consume fish caught in San Francisco Bay. This was also a requirement of MRP 1.0 and implemented through the Regional Monitoring Program, so there is no additional cost for MRP 2.0. - No additional cost for this item September 26, 2017 Contra Costa County Board of Supervisors Minutes 174 September 26, 2017 Contra Costa County Board of Supervisors Minutes 175 September 26, 2017 Contra Costa County Board of Supervisors Minutes 176 September 26, 2017 Contra Costa County Board of Supervisors Minutes 177 September 26, 2017 Contra Costa County Board of Supervisors Minutes 178 September 26, 2017 Contra Costa County Board of Supervisors Minutes 179 September 26, 2017 Contra Costa County Board of Supervisors Minutes 180 SUA 17 Road Fund Flood Control District C2 Municipal Operations $32,000 $25,000 $25,000 C2 Street Sweeping $200,000 $315,000 $315,000 C3 Development/LID $123,000 $5,000 $5,000 C3.j Green Infrastructure Planning $100,000 $100,000 C4 Industrial/ Commercial Site Controls $225,000 $275,000 $275,000 C5 Illicit Discharges $143,000 $85,000 $85,000 C6 Construction Controls $8,000 $5,000 $5,000 C7 Public Outreach $210,000 $196,000 $196,000 C8 Monitoring $30,000 $30,000 $30,000 C9 Pesticide Controls $25,000 $20,000 $20,000 C10 Trash (Note 1)$456,000 $340,000 $340,000 C10 Trash capture devices (Note 2)$50,000 $50,000 C10 Trash seperator facility (Note 3)$50,000 $50,000 C10 On-land clean up $540,000 $645,000 $645,000 C10 Adopt-a-Spot $25,000 $25,000 C10 Plastic bag ban program $25,000 $25,000 C10 Polystyrene ban $75,000 $75,000 Table 1. MRP 2.0 Revised Budget: July 10, 2017 Funding Source for 2017-18 BudgetMRP Provision Description MRP 1.0 2017- 2018 MRP 2.0 2017-18 Budget September 26, 2017 Contra Costa County Board of Supervisors Minutes 181 C10 Direct discharge controls (Note 4)$100,000 $300,000 $250,000 $50,000 SUA 17 Road Fund Flood Control District C10 Creek clean-ups (Note 5)$120,000 $50,000 $30,000 $20,000 C11 Mercury Controls $15,000 $5,000 $5,000 C12 PCB Controls (Note 6)$40,000 $50,000 $50,000 C12 PCB/GI project $50,000 $50,000 C12 Identify development treatment $25,000 $25,000 C12 Local Source Properties $45,000 $45,000 C12 Regional Source Properties $5,000 $5,000 C12 County CIP Project (Note 7)$0 C15 Annual Report $70,000 $70,000 $70,000 RWQCB Fees $45,000 $45,000 $45,000 BIMID Cost Share $30,000 $30,000 $30,000 Drainage Inventory $50,000 $50,000 $50,000 Marina Program $10,000 $50,000 $50,000 Program Admin. (Note 8)$230,000 $195,000 $195,000 $2,702,000 $3,236,000 $3,116,000 $50,000 $70,000 Notes 1.Trash budget for MRP 1.0 represents projected costs from the past two years; the MRP 2.0 budget amount for MRP 2.0 is reduced and spread out to other more specific activities. Totals MRP Provision Description MRP 1.0 2017- 2018 MRP 2.0 2017-18 Budget Funding Source for 2017-18 Budget September 26, 2017 Contra Costa County Board of Supervisors Minutes 182 2. 3. 4. 5. 6. 7. 8.Program Administration includes such items as supervision, training, budget and contract management, grant writing, and strategic planning. The PCB budget for MRP 1.0 is projected costs from the past two years; the budget amount for MRP 2.0 Additional Provisions is several small scale planning activities such as reports, schedules, and evaluations. County Capital Improvement Program (CIP) projects are divided into two types: one is infrastructure projects like roads and bridges paid for from the Road Fund, and the other is building projects usually paid from the General Fund. If Green Infrastructure has been This budget item is for planning and development of a project to construct a hydrodynamic trash separator. Elements of the Direct Trash Discharge Control Plan will be implemented within the road rights of way funded with Road Funds, within Flood Control District rights of way funded with Flood Control Funds, and on County owned property funded with General Funds. About half of the creek cleanup work will occur in Flood Control District rights of way and funded with Flood Control Funds, and a small portion are on County creek-front property and funded with General Funds. This budget item is for planning and development of a project to install full trash capture devices in drainage inlets. September 26, 2017 Contra Costa County Board of Supervisors Minutes 183 Implementing the Municipal Regional Permit 2.0 Board of Supervisors September 26, 2017 1 September 26, 2017 Contra Costa County Board of Supervisors Minutes 184 Stormwater Permit Financial History •MRP 1.0 2009 – 2015 •MRP 1.0 cost $3 million in 2014/15 •Reserves depleted in FY 2015/16 •MRP 2.0 = MRP 1.0 plus 4 additional provisions 2 $- $1 $1 $2 $2 $3 $3 $4 $4 $5 09-10 10-11 11-12 12-13 13-14 14-15 15-16Millions MRP 1.0 Compliance Costs Flood Control Zones Subsidies Community Drainage Revenue SUA Balance September 26, 2017 Contra Costa County Board of Supervisors Minutes 185 MRP 2.0 Additional Provisions Trash reduction by June 2017 by June 2019 3 September 26, 2017 Contra Costa County Board of Supervisors Minutes 186 MRP 2.0 Additional Provisions Green Infrastructure: Building stormwater treatment infrastructure 4 September 26, 2017 Contra Costa County Board of Supervisors Minutes 187 MRP 2.0 Additional Provisions PCBs: Remove molecules through stormwater treatment and source control 5 September 26, 2017 Contra Costa County Board of Supervisors Minutes 188 MRP 2.0 Additional Provisions 6 Mercury:Mercury: Remove molecules Remove molecules through through stormwaterstormwater treatment and source treatment and source controlcontrol September 26, 2017 Contra Costa County Board of Supervisors Minutes 189 Most Likely Scenario •Based on compliance •$69 million five-year total cost •PCBs 64% total cost Constrained Scenario •Based on existing revenue ($3M SUA) •$28 million five-year total cost •Included some General Funds •PCBs 10% total cost Cumulative MRP 2.0 Costs and Revenue Two Budget Proposals 7 September 26, 2017 Contra Costa County Board of Supervisors Minutes 190 Transportation, Water, and Infrastructure Committee Recommendations •Commit to improving water quality •Incorporate Green Infrastructure into County projects •Acknowledge non-compliance is very likely •Develop service fees to cover inspection costs •Communicate the County’s fiscal constraints to the Regional Board •Focus on trash rather than PCB’s •Revise $4.9M Budget (Remove General Funds) to $3.2M •Road Funds can pay road-related costs •Explore other revenue ideas 8 September 26, 2017 Contra Costa County Board of Supervisors Minutes 191 Consequences of Non-Compliance •Up to $10,000 per day per violation (RWQCB) •Up to $37,500 per day per violation (EPA) •Each outfall may be a separate violation •Local government subject to third party lawsuits •City of San Jose settled lawsuit with Baykeeper for $101 million in June 2016 9G:grpdata/fldctl/Mitch/PP Presentations/MRP.BOS 9-26-17 September 26, 2017 Contra Costa County Board of Supervisors Minutes 192 Direct Discharge Plan •Why are we purposing this? •The MRP requires trash reduction •70% by July 2017 and 80% July 2019 •The M.R.P. has a provision to receive a 15% credit for adoption of a Direct Discharge plan 10 September 26, 2017 Contra Costa County Board of Supervisors Minutes 193 Direct Discharge Plan •In 2017 County Public Works has worked thru TWIC and The SFRWQCB to submit a plan that address trash from: •Homeless encampments within creeks •Illegal dumping along roadways/parcels adjacent to creeks 11 September 26, 2017 Contra Costa County Board of Supervisors Minutes 194 Direct Discharge Plan •Homeless Encampments within the Creeks •Contract thru Health, Housing, and Homeless Services of the Health Services Department •Comprehensive Outreach, Response, and Engagement (CORE) Team •CORE teams work to engage and stabilize homeless individuals •Continuum of Care for unsheltered people 12 September 26, 2017 Contra Costa County Board of Supervisors Minutes 195 Direct Discharge Plan •Illegal Dumping of trash into creeks •Identified key locations where dumping occurs •Creating barriers at edge of road to prohibit trash from entering creek •Looking into county owned parcels adjacent to creeks to construct similar barriers 13 September 26, 2017 Contra Costa County Board of Supervisors Minutes 196 RECOMMENDATION(S): RECEIVE the report from the Public Works Department on the development of the Direct Discharge Plan to reduce the amount of illegal dumping entering into County and Contra Costa County Flood Control and Water Conservation District (FC District) creeks, North Richmond, El Sobrante, Rodeo, Concord, and Bay Point areas. FISCAL IMPACT: No Fiscal Impact BACKGROUND: On February 1, 2017, the Contra Costa County Watershed Program submitted a plan to the San Francisco Regional Water Quality Control Board to reduce the amount of illegal dumping directly into County and FC District creeks. The purpose of Contra Costa County’s Direct Discharge Plan is to prevent illegal dumping from homeless people and from those who discharge trash and other unwanted items directly into the creeks within County parcels and road and flood control rights of way within unincorporated areas. In addition, this program removes material thrown into these streams. Fully implemented, the Direct Discharge Plan can provide up to 15% trash reduction credit. There are several sources of trash which enters into the County’s creeks. The vast majority of this trash enters through the Municipal Separate Storm Sewer (AKA Storm drains). Contra Costa County’s Direct Discharge APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Cece Sellgren, (925) 313-2296 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Lavonna Martin, Health Services Dept., Mike Carlson, Deputy Public Works Director, Tim Jensen, Flood Control, Cece Sellgren, Flood Control, Catherine Windham, Flood Control D. 8 To:Board of Supervisors From:Brian M. Balbas, Interim Public Works Director/Chief Engineer Date:September 26, 2017 Contra Costa County Subject:Receive report on Direct Discharge Plan to reduce illegal dumping into County-owned creeks. Project No. 7517-6W7261 September 26, 2017 Contra Costa County Board of Supervisors Minutes 197 BACKGROUND: (CONT'D) Plan focuses on two additional primary sources: (1) Homeless encampments on or near streams on County or FC District properties and (2) Illegal dumping of unwanted items into streams on County properties with streams and County road rights of way that intersect with a stream and Flood Control District properties or rights of way. Again, the focus is in unincorporated communities within the Urban Limit Line. The challenges from homeless encampments and illegal dumping are very different and will require distinctly different approaches. The key to homeless encampments is to work with the homeless to identify their immediate needs and work to provide them as soon as possible to quickly remove the homeless from the creeks. However, removal alone will simply lead to reestablishment of the encampment. Instead, the goal of the Direct Discharge Program is to use social workers who specialize in homeless issues to find a better place for them to live than their streamside encampment. To address homeless encampments on County or FC District parcels or rights of way, the County is funding a Comprehensive Outreach, Response, and Engagement (CORE) Team to focus on the areas identified in the GIS analysis. This Program is primarily targeted to engage homeless encampments on County and FC District rights of way. The County’s Creek CORE Teams work to engage and stabilize homeless individuals living outside through consistent outreach to facilitate basic services and to help them secure permanent housing. All Creek CORE Teams are a portal to Contra Costa’s coordinated Continuum of Care for unsheltered people, and they work to locate, engage, stabilize, and house chronically homeless individuals and families. The Creek CORE Team is focused on supporting the housing and service needs of those living in homeless encampments along streams and flood control channels. Counselors facilitate the connection of the homeless to shelter and to their use of services. Illegal dumping of trash directly entering creeks requires a different approach. County staff has identified key locations where illegal dumping into streams within the road rights of way or into streams on County property can occur. The County is implementing a program to create barriers at the edge of the road rights of way to prohibit items from being dumped into a stream adjacent to or crossing under the roadway. The County has also identified County-owned properties with streams and is implementing a similar barrier approach to reduce or eliminate large trash items from entering into streams on County land. CONSEQUENCE OF NEGATIVE ACTION: Failure to fully implement the Direct Discharge Plan will cause the County to lose the opportunity to obtain as much as 15% additional trash reduction credit. September 26, 2017 Contra Costa County Board of Supervisors Minutes 198 RECOMMENDATION(S): 1. OPEN the public hearing to consider adopting Ordinance No. 2017-22, to update the North Richmond Area of Benefit (“North Richmond AOB”); RECEIVE public comments; CONSIDER all objections and protests received by the Clerk of the Board of Supervisors; and CLOSE the public hearing. 2. DETERMINE that the County did not receive protests from owners of more than one half of the area of the property within the proposed boundaries of the North Richmond AOB, and therefore a majority protest does not exist. 3. ADOPT Ordinance No. 2017-22 to update the project list and adjust the transportation mitigation fees within the North Richmond AOB, and to reestablish the boundaries of the North Richmond AOB. 4. ADOPT Resolution No. 2017/307, to adopt the Development Program Report and Nexus Study attached thereto. 5. DETERMINE that the adoption of Ordinance No. 2017-22, and Resolution No. 2017/307 are exempt from environmental review under the California Environmental Quality Act (CEQA), pursuant to Article 5, Section 15061(b)(3) of the CEQA Guidelines. 6. DIRECT the Conservation and Development Director to file a Notice of Exemption with the County Clerk-Recorder; and DIRECT the Interim Public Works Director to arrange for payment of the $25.00 handling APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Mary Halle, (925) 313-2327 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D. 9 To:Board of Supervisors From:Brian M. Balbas, Interim Public Works Director/Chief Engineer Date:September 26, 2017 Contra Costa County Subject:HEARING to consider adopting Ordinance No. 2017-22 and Resolution No. 2017/307 to adjust transportation mitigation fees for the North Richmond AOB. September 26, 2017 Contra Costa County Board of Supervisors Minutes 199 RECOMMENDATION(S): (CONT'D) fee to the County Clerk-Recorder for the filing of the Notice of Exemption. 7. DIRECT the Clerk of the Board of Supervisors to record certified copies of Ordinance No. 2017-22, and Resolution No. 2017/307 in the Official Records of the Contra Costa County Clerk-Recorder. 8. DIRECT that on January 1, 2019, and on each January 1 thereafter, that Ordinance No. 2017-22 remains in effect, the Public Works Director adjust the North Richmond AOB transportation mitigation fees for the effects of inflation or deflation in accordance with Section 5(a)(3) of the ordinance. 9. REDESIGNATE Trust Fund No. 1234 as the fund into which all North Richmond AOB transportation mitigation fee revenue will be deposited, DIRECT all North Richmond AOB transportation mitigation fee revenue will be deposited into that fund, and DIRECT the County Treasurer-Tax Collector to invest all monies in that fund, with interest to accrue and remain in the fund. 10. DIRECT that all funds previously deposited in Trust Fund No. 1234 must be used solely to pay new development’s proportional share of the actual or estimated costs of constructing the transportation improvements specified in the Development Program Report and Nexus Study attached hereto, and to reimburse the County for payment of any such costs with money advanced by the County from its general fund, or from other County revenues. 11. AUTHORIZE the Public Works Department to collect an additional administrative fee equal to two percent (2%) of the applicable North Richmond AOB Fee. 12. DIRECT the Conservation and Development Director to monitor future amendments to the currently adopted General Plan and their impact on traffic within the North Richmond AOB and to report those amendments to the Public Works Director as necessary, to facilitate updating of the North Richmond AOB Fee. FISCAL IMPACT: Adoption of Ordinance No. 2017-22 will result in the collection of transportation mitigation fees from new development in amounts calculated to reflect new development’s proportional share of the actual or estimated costs of transportation improvements that are necessary to mitigate transportation impacts within the North Richmond AOB, as specified in the Development Program Report and the Nexus Study. BACKGROUND: A. INTRODUCTION: One of the objectives of the County General Plan is to connect new development directly to the provision of community facilities necessary to serve that development. In other words, development cannot be allowed to occur unless a mechanism is in place to provide the funding for the infrastructure necessary to serve that development. Imposing transportation mitigation fees on new development is a means of raising revenue to construct road improvements to serve new developments. Requiring that all new development pay a transportation mitigation fee ensures that new development pays its proportional share of the transportation improvements that need to be constructed to alleviate traffic impacts attributable to that development. B. PAST AND PURPOSE OF NORTH RICHMOND AOB: On March 15, 1988, the Board of Supervisors (“Board”) passed Resolution 88/122, forming the Countywide Area of Benefit (“Countywide AOB”), a development fee program to raise revenue for the improvement of the capacity and safety of the arterial road network in the County through the establishment of a traffic mitigation fee ordinance, pursuant to Government Code section 66484. The boundaries of the Countywide AOB coincided with the County boundary, but only unincorporated areas were included in the Countywide AOB. The Board also adopted a Development Program Report (“1988 DPR”), which showed the Countywide AOB to be divided into seven regions – West County, Central County, Lamorinda, South County, East County, Bay Point, and Alamo. The 1988 DPR set forth a list of improvements in each region, their estimated costs, the basis for apportionment of these costs among different land use categories, and fees applicable to development in each region. Ordinance No. 88-27, adopted the same September 26, 2017 Contra Costa County Board of Supervisors Minutes 200 date, established the fees applicable to all development in the seven regions. The 1988 DPR provided that fees collected in a subarea were to be kept in a separate trust fund specific to that subarea, to “ensure that the money collected in a subarea is used to improve the road deficiencies in that subarea only and will not be diverted for use elsewhere in the County.” On January 11, 1994, the Board of Supervisors adopted Ordinance No. 94-3 to establish the North Richmond AOB, and to establish transportation mitigation fees to be imposed on new development within the AOB, to improve capacity and safety of the arterial road network in the unincorporated area of North Richmond. C. PROPOSED CHANGES TO FEE PROGRAM: In recent years, the development potential and traffic circulation needs have changed within the North Richmond AOB. These changes in the AOB, along with population growth and new estimated potential growth, have prompted an update to the AOB program, resulting in an amended project list, and some administrative modifications, as discussed below. 1. New Project List : County staff and consultants have identified transportation projects that are needed to serve development within the North Richmond AOB through 2040. These projects have been included on a new project list, attached as Exhibit C to the June 2017 Development Program Report (“2017 Development Program Report”). The new project list includes four carry-over projects from the previous project list, which have been revised to reflect transportation needs through 2040: the Fred Jackson Way Complete Streets Project, Brookside Drive Complete Streets Project, Pittsburgh Avenue Safety Improvements, and the Parr Boulevard Complete Streets Project. The total estimated cost of the updated list of projects is $59,600,000, of which $37,160,131 is to accommodate new development within the North Richmond AOB. Detailed estimates of the cost of each of the projects on the project list are included in the May 2017 Nexus Study, North Richmond Area of Benefit (the “Nexus Study”), attached as Exhibit D to the 2017 Development Program Report. The cost of the projects attributable to new development will be paid with revenue from transportation mitigation fees imposed on new development within the North Richmond AOB. The remaining cost of the projects is attributable to existing development will be paid from other revenue sources, including but not limited to State or Federal Highway Safety Improvement grant funds, Local Measure J funds, gas tax revenue, and various other grant programs that may become available in the future. 2. Revised Fee Rates: Based on the analysis in the Nexus Study, transportation mitigation fees were calculated to charge new development for its proportional share of the cost of the projects on the project list in the 2017 Development Program Report. The maximum transportation mitigation fee rates supported by the Nexus Study are set forth in Table 1, below, along with the recommended rates to be adopted by Ordinance 2017-22. It was determined that the program update will implement a fee rate that remains the same as in the past, without further escalation for residential and commercial/retail land uses, to address the crucial need for affordable housing and local markets to allow economic growth to continue. In addition, the proposed traffic fee rates for industrial and commercial land uses are proposed at a rate of not more than double the current fee rate, which is based upon the program reports from 1994. On January 1, 2019, and on each January 1st thereafter, each of the fees in Table 1 will automatically increase or decrease by a percentage equal to the percentage change, if any, in the Engineering News-Record Construction Cost Index for the San Francisco Bay Area for the 12-month period ending September 30 of the prior year. Table 1: North Richmond AOB Fee Rates Land Use Category Maximum Fees Supported by Nexus Study Fees to be Adopted Single-Family $12,569 / du $3,761 / du Multi-Family $7,716 / du $3,018 / du Commercial/Retail $17.84 / sf $9.53 / sf Office $14.43 / sf $6.63 / sf Industrial $11.44 / sf $5.26 / sf Other $12,569 / due $5,782 / due September 26, 2017 Contra Costa County Board of Supervisors Minutes 201 Note: du = dwelling unit; sf = square foot; due = dwelling unit equivalent The total fees required to be paid by a new development project applicant will be calculated based on the number of dwelling units (residential), square feet (commercial, office, industrial), or dwelling-unit-equivalents (other) attributable to that development multiplied by the applicable fee rate in Table 1. The fee for the expansion of an existing development will be calculated by determining the number of dwelling units, square feet, or dwelling-unit-equivalents attributable only to the expansion. The fees to be paid by each new development will be collected at the time a building permit is issued for the development, in accordance with Ordinance Code Chapter 913-4. Fee revenue will be deposited in the fund for the North Richmond AOB – Trust Fund No. 1234 – and used only for the transportation improvements identified in the 2017 Development Program Report. 3. Use of Existing Fee Revenues . There is currently an approximate balance of $1,161,000 in the account for the North Richmond AOB. Those funds were collected to fund projects on the previous project list. There are limitations on how development impact fee revenues may be spent. By law, the existing revenue balance cannot be spent on any of the new projects on the new project list. Because of these restrictions, the existing fund balance of $1,161,000 will be allocated to the Fred Jackson Way Complete Streets Project, Brookside Drive Complete Street Project, Pittsburgh Avenue Safety Improvements, and the Parr Boulevard Complete Streets Project, which are carry-over projects from the previous project list. D. RESOLUTION NO. 2017/307 : Pursuant to Government Code section 66484 subdivision (a)(3), a resolution must be adopted by the Board that incorporates a description of the boundaries of the area of benefit, the costs, whether actual or estimated, and the method of fee apportionment established at the hearing. The 2017 Development Program Report sets forth the boundaries of the North Richmond AOB, the list of projects and their estimated costs, the method of fee apportionment, and nexus findings. Approval of Resolution No. 2017/307, is recommended because it serves to comply with the above legal requirements by adopting and incorporating the facts and findings contained in the 2017 Development Program Report, and the Nexus Study attached to the report. E. ORDINANCE NO. 2017-22: To adjust the North Richmond AOB fees to generate revenue to fund the transportation improvements described herein, the Board of Supervisors needs to adopt an ordinance that includes the “nexus” findings required by Government Code section 66001. The ordinance also must include the specific information required by Government Code section 66484. Proposed Ordinance No. 2017-22 includes the information and findings required by those statutes. Adoption of Ordinance No. 2017-22 will repeal Ordinance No. 94-3 and impose new transportation mitigation fees on new development within the North Richmond AOB. The ordinance includes provisions for fee reductions for affordable and inclusionary housing, senior housing, and congregate care facilities. Revenue from the fees will fund the transportation projects necessary to serve transportation demands within the North Richmond AOB through 2040. Staff recommends that the Board adopt Ordinance No. 2017-22. Notice of this hearing was given in accordance with Government Code sections 6061, 65091, 54986, 66484, and Ordinance Code Section 913-6.014. For the reasons specified above, Public Works Department staff recommends that the Board take each of the recommended actions listed in this board order, to adjust the transportation mitigation fees that are imposed on new development within the North Richmond AOB. F. ADMINISTRATIVE FEE: In addition to the transportation mitigation fee imposed on a new development project, the County will assess an administrative fee equal to 2% of that transportation mitigation fee. This additional fee will be used to cover staff time for fee collection, accounting, technical support to the community groups, traffic advisory committees and other administrative tasks. September 26, 2017 Contra Costa County Board of Supervisors Minutes 202 G. CEQA FINDINGS: These actions are covered by the general rule that the California Environmental Quality Act (CEQA) applies only to activities that have the potential to cause a significant effect on the environment. It can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. The implementation and imposition of fees has no associated environmental impacts. Therefore, this activity is exempt from the requirements of CEQA pursuant to Section 15061(b)(3) of the CEQA Guidelines. The future implementation of the transportation improvement projects to be funded with transportation mitigation revenue, however, may have associated project-specific impacts, and such impacts will be evaluated under CEQA as each project is planned and implemented. CONSEQUENCE OF NEGATIVE ACTION: Failure to adopt Ordinance No. 2017-22 to adjust fees in the North Richmond AOB, reestablish the boundaries, and update the proposed project list of the AOB will result in new development not paying its proportional share of the transportation improvements needed to serve development within the AOB through 2040. AGENDA ATTACHMENTS Resolution No. 2017/307 Ordinance 2017-22 Development Program Study Nexus Study CEQA MINUTES ATTACHMENTS Signed Resolution No. 2017/307 Signed Ordinance No. 2017-22 September 26, 2017 Contra Costa County Board of Supervisors Minutes 203 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 09/26/2017 by the following vote: AYE: John Gioia Candace Andersen Diane Burgis Karen Mitchoff NO: ABSENT:Federal D. Glover ABSTAIN: RECUSE: Resolution No. 2017/307 IN THE MATTER OF the adoption of Contra Costa County Ordinance No. 2017-22, adjusting the fees for the North Richmond Area of Benefit. WHEREAS, the Board of Supervisors conducted a public hearing on September 26, 2017, to consider the adoption of Contra Costa County Ordinance No. 2017-22, to adjust transportation mitigation fees and update the project list for the North Richmond Area of Benefit; and WHEREAS, the Board of Supervisors at said hearing reestablished the boundaries of the North Richmond Area of Benefit, the costs of the proposed improvements, and the method of fee apportionment, as set forth in the June 2017, Development Program Report for the North Richmond Area of Benefit (“Development Program Report”), attached hereto as Exhibit 1; and WHEREAS, Government Code section 66484 requires a resolution incorporating a description of the area of benefit boundaries, costs, and method of fee apportionment to be recorded by the governing body conducting the hearing; and WHEREAS, the May 2017, “Nexus Study, North Richmond Area of Benefit” (“Nexus Study”), which is attached as Exhibit D to the Development Program Report, sets forth the nexus findings required by the Mitigation Fee Act (Gov. Code. § 66000 et seq.); NOW THEREFORE BE IT RESOLVED, that the Board of Supervisors hereby: 1. ADOPTS the Development Program Report attached hereto as Exhibit 1, including the Nexus Study attached as Exhibit D to the Development Program Report. 2. INCORPORATES herein by reference the following, which were established at the hearing described above: A. The boundaries of the North Richmond Area of Benefit, as more particularly described in the legal description attached as Exhibit A to the Development Program Report, and as depicted in the map attached as Exhibit B to the Development Program Report. B. The estimated costs of the intersection and pedestrian improvements to be funded with revenue from the North Richmond Area of Benefit fees, as more particularly set forth in Exhibit C to the Development Program Report; and C. The method of apportionment of the North Richmond Area of Benefit fees, as more particularly described in the Development Program Report, and in the Nexus Study attached as Exhibit D to the Development Program Report. Contact: Mary Halle, (925) 313-2327 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: 4 1 September 26, 2017 Contra Costa County Board of Supervisors Minutes 204 September 26, 2017 Contra Costa County Board of Supervisors Minutes 205 September 26, 2017 Contra Costa County Board of Supervisors Minutes 206 September 26, 2017 Contra Costa County Board of Supervisors Minutes 207 September 26, 2017 Contra Costa County Board of Supervisors Minutes 208 September 26, 2017 Contra Costa County Board of Supervisors Minutes 209 September 26, 2017 Contra Costa County Board of Supervisors Minutes 210 September 26, 2017 Contra Costa County Board of Supervisors Minutes 211 September 26, 2017 Contra Costa County Board of Supervisors Minutes 212 September 26, 2017 Contra Costa County Board of Supervisors Minutes 213 September 26, 2017 Contra Costa County Board of Supervisors Minutes 214 September 26, 2017 Contra Costa County Board of Supervisors Minutes 215 September 26, 2017 Contra Costa County 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Supervisors Minutes 299 September 26, 2017 Contra Costa County Board of Supervisors Minutes 300 September 26, 2017 Contra Costa County Board of Supervisors Minutes 301 September 26, 2017 Contra Costa County Board of Supervisors Minutes 302 September 26, 2017 Contra Costa County Board of Supervisors Minutes 303 September 26, 2017 Contra Costa County Board of Supervisors Minutes 304 September 26, 2017 Contra Costa County Board of Supervisors Minutes 305 September 26, 2017 Contra Costa County Board of Supervisors Minutes 306 September 26, 2017 Contra Costa County Board of Supervisors Minutes 307 September 26, 2017 Contra Costa County Board of Supervisors Minutes 308 RECOMMENDATION(S): ACCEPT report on implementation of Ordinance No. 2016-24, which established a stewardship program for the collection and disposal of unwanted prescription drugs. CONSIDER recommendations from Director of Public Health and Director of Environmental Health on possible amendments to the safe drug disposal program. FISCAL IMPACT: The Safe Drug Disposal Ordinance will require producers of covered drugs to fully fund the administrative and operational cost of an approved product stewardship program for the safe disposal of prescription and over-the-counter drugs. Revenue from fees paid, are expected to fully cover the cost of the Health Officer and Environmental Health staff for their administrative review and approval of the stewardship plans and any related investigation, inspections, audits, enforcement and adjudication thereof. The impact on the County General Fund is anticipated to be minimal to none. BACKGROUND: On December 13th, Ordinance No. 2016-24, was introduced and established a prescription drug stewardship program in the unincorporated area of the County. Final adoption of the ordinance occurred on December 20th, 2016. The Department of Conservation and Development completed a California Environmental Quality Act review prior to the ordinance adoption. On November 14th, 2016, the Family and Human Services Committee received a report on, and copy of, a proposed APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Daniel Peddycord, 925-313-6712 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Tasha Scott, Marcy Wilhelm, Josh Sullivan D. 10 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 26, 2017 Contra Costa County Subject:Safe Drug Disposal Ordinance - Amendments September 26, 2017 Contra Costa County Board of Supervisors Minutes 309 ordinance for safe drug disposal. The September 26, 2017 Contra Costa County Board of Supervisors Minutes 310 BACKGROUND: (CONT'D) report summarized the significant number of deaths associated with the misuse of prescription drugs and introduced the ordinance as a harm reduction strategy to assist with the removal of unwanted medications from the home environment. It was noted that a decade long increase in deaths associated with prescription opioids paralleled a decade long increase in sales of these same drugs. During adoption of the report, the Board of Supervisors directed staff to report back to the Board on progress made in implementing the ordinance. The Board asked the staff to respond to the following directives: • To report back to the Board in 6 months with an update on implementation as well as the following additional considerations. • To advise the Board on whether to establish additional requirements for drug stewardship organizations. • To advise the Board regarding opportunities to include hospitals as drop-off sites versus limiting drop-off sites to retail pharmacies and law enforcement. • To advise the Board on the advisability of including sharps as part of the program. • To update the Board on the County’s progress to seek adoption of similar ordinances in each city within the County. • To include a public awareness campaign that will increase awareness of the ordinance and provide useful information to pharmacies, law enforcement, cities and citizens, hazardous material collectors, and sanitation districts, and include an update in the report. The attached report addresses this request. CONSEQUENCE OF NEGATIVE ACTION: Failure to accept the report and consider the recommended amendments to the program will delay information the Board has requested. CHILDREN'S IMPACT STATEMENT: This program supports the following Board of Supervisors’ community outcomes: “Children Ready For and Succeeding in School”; “Families that are Safe, Stable, and Nurturing”; and “Communities that are Safe and Provide a High Quality of Life for Children and Families." The primary expected program outcome is a decrease in accidental ingestion of prescription drugs by minors due to an increase in accessible and appropriate disposal options. CLERK'S ADDENDUM Speaker: Patty Hoyt, Contra Costa County MEDS Coalition. ATTACHMENTS Safe Drug Disposal Report Ordinance No. 2016-24 September 26, 2017 Contra Costa County Board of Supervisors Minutes 311 1 W ILLIAM B. W ALKER, M.D. HEALTH SERVICES DIRECTOR DAN PEDDYCORD, RN, MPA/HA DIRECTOR OF PUBLIC HEALTH Contra Costa Public Health 597 Center Avenue, Suite 200 Martinez, CA 94553 Ph: 925-313-6712 Fax: 925-313-6721 Date: September 26, 2017 To: Contra Costa Board of Supervisors From: Daniel Peddycord, Public Health Director Marilyn Underwood PhD, Environmental Health Director Subject: Report on Safe Drug Disposal Program Background: On December 13, 2016, the Contra Costa Board of Supervisors introduced Ordinance No. 2016-24 (“Ordinance”), the Safe Drug Disposal Ordinance. Final adoption occurred on December 20, 2016. The Ordinance, which is similar to ordinances adopted by other counties, requires drug manufacturers to establish and pay for a system to collect and dispose of unwanted pharmaceutical drugs. The goal is to establish at least three drop-off sites in each of the five supervisorial districts in locations that allow for convenient and equitable access by residents of the unincorporated areas of those districts. Preference is given for establishing drop-off sites in pharmacies and law enforcement agencies as these are the only two entities that can legally accept controlled drugs, such as opioid based pain medications. In the event that achievement of this goal is not logistically feasible in a particular supervisorial district, the stewardship program would need to establish a mail-back provision in addition to hosting periodic drug take-back events that are at least 6 hours in length, held at least once per quarter and located in at least three separate locations in the district. In addition, mail-back services would need to be made available to individuals who are disabled or homebound. During the introduction of the Safe Drug Disposal Ordinance No. 2016-24, Supervisor Mary Piepho requested the following actions be taken as further considerations for implementation of the new program and for possible future amendments to the program itself: The Public Health Director will report back to the Board in 6 months with an update on implementation as well as the following additional considerations. Advise the Board on whether to establish additional requirements on the drug stewardship organization, specifically in terms of how it is organized as an entity. Advise the Board regarding opportunities to include Hospitals as drop-off sites versus limiting drop- off sites to retail pharmacies and law enforcement. Advise the Board on the advisability of including sharps as part of the program. Update the Board on the County’s progress to seek adoption of similar ordinances in each city within the County. Include a Public Awareness Campaign that will increase awareness of the program and provide useful information to pharmacies, law enforcement, cities and citizens, hazardous material collectors, and sanitation districts, and include an update in the report. September 26, 2017 Contra Costa County Board of Supervisors Minutes 312 2 The report is intended to address these requests and advise the Board on proposed amendments to the program that would support participation by those city jurisdictions that are interested in aligning with the product stewardship strategy put forward by the County. Progress to Date on Implementing the Ordinance: Following final adoption of the Ordinance, the Public and Environmental Health Divisions of Contra Costa Health Services (EH) endeavored to contact pharmaceutical wholesalers to alert them to the new Ordinance, to request information confirming that they sell prescription and/or over-the-counter drugs in Contra Costa County, and to provide the names and manufacturers of all covered drugs that the drug wholesaler sells or distributes in the unincorporated area of the county. By mid-February, letters had been sent to over 3,000 purported drug wholesalers. The list of purported drug wholesalers was obtained from Bay Area counties that were further along in the implementation of their respective ordinances and had already completed this step. This list was an amalgam of purported drug wholesalers from all those counties’ efforts. Many of the companies on the list had more than one location listed. For instance, McKesson had 32 locations and Cardinal Health had 46 locations on the list. EH was therefore not expecting a response from each addressee, as one would suspect that a company may send one response representing their overall wholesaler operation. One-hundred-twenty-two of the letters were returned for incorrect addresses, location moves, etc. In the letter, EH asked each addressee to respond by visiting one of two websites, using links EH provided. One website was to be completed by those companies who were not drug wholesalers in Contra Costa County. Ninety five (95) respondents completed the information requested on this website, indicating they were exempt from the requirements of the Ordinance related to being a drug wholesaler in Contra Costa County. Below is a depiction of the exemption options and in the brackets next to the option is the number of respondees that selected that option. Check the applicable box. Our company is not subject to the Ordinance because: ○ Our Company does not meet the definition of a Drug Wholesaler under the Ordinance. [15] ○ Our company DOES NOT currently sell any covered drugs in or into the county of Contra Costa. [52] ○ Our company DOES sell covered drugs in or into the county of Contra Costa, but they are not intended to be used in the home. [10] ○ Our company is a 3PL business, and reports to the FDA as a 3PL . [18] The other website was for companies to complete if they did meet the definition of a drug wholesaler in Contra Costa County. Sixty (60) respondents completed the information requested on the website for non- exempt wholesalers. Addressees were asked to check the box next to the name of any drug manufacturers for whom they act as a wholesaler for that company’s drugs in Contra Costa County. Again, the list of drug September 26, 2017 Contra Costa County Board of Supervisors Minutes 313 3 manufacturers was obtained from a list created and expanded upon by the Bay Area Counties that are farther along on the implementation of their own similar ordinances. The list contained 3,050 manufacturer names and addresses and again, there are many manufacturing companies with multiple addresses on the list. If a drug manufacturer was not listed, EH asked the respondent to add the additional names and addresses at the bottom of the fillable list. The respondents collectively selected 1,317 listed manufacturer names/addresses and collectively added 189 additional manufacturer names/addresses to the list. At that point, EH had 1,506 manufacturer names/addresses that potentially need to comply with the Ordinance. To summarize, as of May 1, 2017, 95 wholesalers have responded indicating that they are exempt from the Ordinance and 60 have responded confirming that they wholesale drugs in Contra Costa County. EH also pursued action towards those purported drug wholesalers that did not respond to the first letter. According to data published about the drug wholesale business, in 2015, three Pharmaceutical Wholesale companies accounted for 85 to 90 percent of all drug distribution revenues in the United States: Amerisource Bergen Corporation, Cardinal Health, Inc., and McKesson Corporation. Of those three large product wholesalers, only Cardinal Health had responded to our request for information at the time this report was drafted. In the February mailing, EH had sent a letter to each of the 21 locations for Amerisource Bergen that were on the list. None of them were returned as undeliverable. Interestingly, none of the addresses that were on the list were located in Valley Forge, Pennsylvania which is supposedly the headquarters for the company. In the February mailing, EH sent a letter to each of the 31 locations for McKesson that were on the list. None of them were returned as undeliverable. Again, none of the addresses that were on the list were in San Francisco, California which is supposedly the headquarters for the company. Additionally, there were several other key wholesalers that did not respond to the February mailing that should have, including Smith Drug, CuraScript Specialty, and BDI Pharma. On May 8, 2017, EH issued Notice of Violations to Amerisource Bergen, McKesson, Smith Drug, CuraScript Specialty, and BDI Pharma. By the end of May, all five drug wholesalers provided the list of drug producers that they work with in the county. These five respondents collectively selected an additional 70 listed manufacturer names/addresses and collectively added 56 manufacturer names/addresses to the list. To summarize, 1,632 drug producers will be contacted about their potential responsibility to participate in the County’s safe drug take-back ordinance. In practical terms, this likely leaves several hundred small to mid-size wholesalers we have been unable to contact; however, collectively those wholesalers probably represent less than 1 percent of the drug wholesale market. In early June, EH sent a correspondence to the list of 1,632 drug producers who appeared to manufacture covered drugs sold in Contra Costa County. This letter refers to the Ordinance and relevant time lines and advised them of the deadline to provide a notice of intent to participate in the Pharmaceutical Product September 26, 2017 Contra Costa County Board of Supervisors Minutes 314 4 Stewardship Work Group (PPSWG) program1 or a different stewardship program. The deadline is 6 months after the effective date of the Ordinance. By October 2017, they will need to provide the name and contact information for the stewardship program in which they will be participating. As of September 7, 2017, EH received responses from 81 producer letter recipients and an email from Med- Project (see next paragraph). Of the 81 responses, eight responded that they would be participating by working with Med-Project. One producer indicated they would be submitting a plan, not participating with Med-Project. The other 72 responded in the following manner: 48 indicated they do not see drugs that are used in the home; 30 responded that they do not sell in Contra Costa County, and 31 chose the “Other” category and provided a text response. The text responses most often stated that they were a distributor and not a producer or that they produced medical product by not a drug. On June 30, 2017, EH received an email from Med-Project letting us know the drug producers for whom they would be submitting a plan. The email had an attachment containing a list of 378 producers/addresses. Many of the producers that were submitted by Med-Project are on the list to whom letters were sent. EH has also been in contact with the Plan Director for MED-Project, based in Washington, D.C. Currently, the Ordinance requires pharmaceutical producers to submit a written product stewardship plan to the County Health Officer that conforms to the requirements set forth in the Ordinance and to notify retail pharmacies and law enforcement agencies of the opportunity to participate as collection sites. These two steps should be completed by January 2018. Opportunities to work with Hospitals: A number of years ago, Contra Costa Regional Medical Center, in cooperation with the Contra Costa County Sheriff, established a drug disposal Kiosk near the Emergency Department at the hospital campus in Martinez. This site is associated with the Hospital inpatient pharmacy. CCRMC closed their outpatient/clinic pharmacies in 2006. In addition, Kaiser Permanente hospital system has begun to establish drop off locations in several of their bay area locations as a pilot program. As Kaiser is a member-based health care organization, these locations would be intended to serve Kaiser Members versus the general public. However, this is an important 1 A mechanism by which to contact and work with the wholesalers and drug manufacturers is via the PPSWG and MED-Project. PPSWG is a membership association for drug manufacturers and marketers. The group was formed to address the complexities and uncertainties of new laws that govern the disposal of unused and unwanted pharmaceutical products. PPSWG provides “members with a platform to organize and present science-based data about safe pharmaceutical disposal practices. PPSWG also coordinates the industry’s efforts to raise awareness about appropriate disposal methods, and to respond to disposal laws.” MED- Project is the name for the PPSWG’s activity on the drug take-back front. There is a website that they have developed to disseminate information about drug disposal, and they add information about each of the jurisdiction’s that have programs as implementation unfolds: http://www.med-project.org/locations September 26, 2017 Contra Costa County Board of Supervisors Minutes 315 5 contribution as the Kaiser system is somewhat unique in that they direct their patients to their own internal pharmacy system versus out to retail pharmacies. It is our understanding that pilot programs have been established at Kaiser Antioch and Kaiser Vallejo as well as at least one location in Alameda County. Sutter Delta does not currently have a collection bin on site for the disposal of unwanted medications or sharps. We have been informed that due to security and space issues that they are not able to consider being part of a stewardship program at this time. John Muir Health provides information on their web site regarding the safe disposal of unwanted medication at local law enforcement agencies and sanitation districts. It may also be important to distinguish a hospital-based pharmacy as different, or not, from a retail pharmacy open to the general public. To the extent that a hospital or health care system related pharmacy is considered and operated as a retail pharmacy, it would appear to be included in the current Ordinance and could volunteer to be a disposal site under the larger product stewardship umbrella. Board of pharmacy rules allow hospitals and clinics with onsite pharmacies to maintain drug collection receptacles in their facilities. These too may fall under the umbrella of the current ordinance, but a bit more research needs to be done to make that determination. Nature of the Drug Stewardship consortium: The Ordinance currently allows drug producers to meet the Ordinance’s drug disposal requirements by participating in a stewardship organization, which is an organization established to implement a program for collecting, transporting, and disposing unwanted drugs generated by County residents. While staff was planning to introduce the Ordinance in 2016, representatives from the California Product Stewardship Council, as well as Sue Stevenson from the Dublin San Ramon Services District, requested that the County consider requiring stewardship organizations to be organized as a tax-exempt entity under Section 501(c)(3) of the Internal Revenue Code, versus allowing them to be organized as a tax-exempt entity under Section 501(c)(6) of the Internal Revenue Code. The Ordinance is silent on how stewardship organizations must be organized for tax purposes. In general, 501(c)(3)s are organized primarily for charitable, scientific, educational, religious, and certain other purposes, while 501(c)(6)s are business leagues or associations that are organized primarily to promote the common business interests of its members. The concern expressed in 2016 was connected to the notion that if the stewardship organization was set up as a 501C6, the organization could more effectively act on behalf of the interest of the industry it represents than the public benefit it is intended to serve by lobbying and taking actions that are adversarial to the intention and implementation of the Ordinance. The PPSWG is set up as a 501C6 member benefit organization. The members are primarily pharmaceutical manufacturers. MED-Project is established as a Limited Lability Organization working on behalf of the Product Stewardship Work Group. It is unknown what, if any, impact this requirement might have on the implementation of the Ordinance in Contra Costa County or the growing number of counties that have already established a working relationship with Med-Project, the industries’ product stewardship liaison organization. However, in speaking with staff September 26, 2017 Contra Costa County Board of Supervisors Minutes 316 6 from other Counties that have adopted Safe Drug Disposal ordinances, they strongly endorse this concept but believe it may be better handled by the State, should the State adopt legislation in support of county efforts. It is recommended that this idea be studied more before any action is taken. Including Sharps Disposal as a component of the Safe Drug Disposal Program: State law prohibits the disposal of home-generated sharps medical waste into any container used for private or commercial collection of solid waste, recyclable materials, or green waste. Sharps must be placed in an approved container and disposed of at a waste management facility or an approved collection site, which could include pharmacies, hospitals, household hazardous waste facilities, police stations, fire stations, other public sites or an approved mail-back system. There are currently 26 sites in the county that have been identified as collecting home-generated sharps from the public, and eight available mail-back systems. A report released in May 2017 by the California State Auditor found that the vast majority of Contra Costa residents live within a 20-minute drive of a sharps collection site. Eight mail-back programs have also been identified that are generally available to county residents. Some pharmaceutical manufacturers selling injectable medications also provide mail-back programs to users of their products. The report also found that, because no agency has responsibility for coordinating collection of sharps, information in the state databases is infrequently updated and may contain inaccurate or outdated information concerning where to dispose of home-generated sharps. Similarly, because there isn’t one agency responsible for coordinating sharps collection in Contra Costa County, information on websites belonging to various local agencies is not consistent either. CCHS will be reviewing information on its website to ensure accuracy. In addition, the county has a long standing needle exchange program that addresses disease transmission among at-risk groups. Since 2013, the management of needle exchange services has been contracted out to HIV Education and Prevention Project of Alameda County (HEPPAC), which provides weekly services in West and East County. The agency exchanges an average of 250,000 needles per year through a one-for-one exchange model (one clean needle for one dirty needle). There are a number of potential issues with embedding sharps disposal into the medication disposal program: The disposal receptacles for sharps should be kept separate from those for medications. This is due to the practical issue of the relatively higher cost and more rigorous handling and disposal requirement for medications vs. sharps. Sharps, once disposed of in an appropriate sealed container can be handled by a waste hauler or contractor for terminal disposal. If Sharps were to be included in the medication disposal program, pharmaceutical companies may seek to assure that they are not paying for the disposal of products manufactured by other entities. Hence, the County could seek to extend the product responsibility for the disposal of sharps onto those who produce those products. September 26, 2017 Contra Costa County Board of Supervisors Minutes 317 7 Aligning medication disposal with sharps under a common product stewardship organization may prove challenging, given that PPSWG and its implementation arm MED-Project are a collection of pharmaceutical manufacturers, not general medical product manufacturers. The justifications or findings that gave cause to assigning pharmaceutical producers extended producer responsibility for the life-cycle cost of their products are a bit different from that of sharps. While inappropriate disposal of sharps does present a potential public health threat, the level of threat, at this time, would be described as substantially less than for the inappropriate disposal of pharmaceuticals. With respect to these potential challenges, several counties in the Bay Area have included or are considering including the disposal of sharps under their rubric of product stewardship initiatives. Santa Cruz has included sharps as a component of their drug stewardship ordinance. Alameda County has drafted a separate ordinance to address sharps disposal. Solano County is evaluating whether to include sharps as a component of their drug disposal ordinance versus drafting a separate ordinance. Santa Clara County just recently decided to pursue drafting a separate ordinance to address sharps. While study of this issue remains early, there appear to be some sensible reasons to address the two products in separate programs versus tying the two products together. Opportunities to Work with Cities: Numerous individuals, including Hedi Sandborn, Director of the California Product Stewardship Council and April Rovero, Founder and Executive Director of the National Coalition Against Prescription Drug Abuse and Chair of the Contra Costa MEDS (Medication Education and Disposal Safety) Coalition have advocated that the Ordinance be drafted in such a way that cities could participate without having to establish a separate product stewardship program for the safe disposal of unwanted medications. This idea is also favorable to staff. On April 13, 2017, the Public Health Director provided an overview to the Contra Costa Public Managers Association in regards to the scope of the morbidity and mortality associated with prescription drug misuse and the need for creating a system for the safe disposal of unwanted medications that often accumulate in households. The Ordinance was discussed as well as how other cities could participate. Interested cities were asked to contact the Public Health Division. To date, the City of Danville has expressed their interest in learning more and potentially participating in the County program. In addition, in Dr. Underwood’s annual Environmental Health Update letter to city mayors and managers, the new Ordinance was mentioned along with an invitation to participate. The cities of Clayton and San Pablo responded indicating they have some opportunities for drug disposal at their city police stations. EH will have ongoing communication with the cities to inform them of the Ordinance and the concept of product stewardship where the producers of covered drugs assume greater responsibility for the life-cycle cost of their products, specifically safe and effective disposal. Public Awareness and Notifying Key Stakeholders: The Ordinance requires the producers of covered drugs to provide written notice to all retail pharmacies located in the County and law enforcement agencies with jurisdiction in the County regarding the September 26, 2017 Contra Costa County Board of Supervisors Minutes 318 8 opportunity to participate as collectors and to continue to do so, on an annual basis. The notice must explain the process for entering into an agreement to participate in the stewardship program. Contra Costa Health Services will also communicate with these key stakeholders to better inform them about the opportunity to participate as collectors. Providing public notice of the availability of drug collection services through postings at collection sites and advertising in local media is also a required feature of the product stewardship plan that must be submitted by pharmaceutical producers. Contra Costa Health Services maintains a web page with information for the public regarding the safe disposal of unwanted medications: http://cchealth.org/safe-drug-disposal/ In addition the California Product Stewardship Council maintains a web page of resources regarding the safe disposal of unwanted medications. The website is informative and includes packing instructions and a bin finder. https://dontrushtoflush.org/ Other related activity: The U.S Drug Enforcement Administration (DEA) continues to sponsor their periodic drug take-back events, the most recent being held on Saturday April 29th, 2017 in several locations across the County. Nationally with some 4,200 of its law enforcement and community partners this single nationwide event collected more unused prescription drugs than at any of the 12 previous National Prescription Drug-Take Back Day events. The Saturday, April 29, 2017, event brought in 900,386 pounds (450 tons) at close to 5,500 sites across the nation. Marking the 13th National Prescription Take-Back Day since September 2010, these events have altogether collected 8,103,363 pounds (4,052 tons) of prescription drugs. The DEA’s next National Prescription Take-Back Day is Saturday, October 28, 2017. In addition, Walgreens has taken the lead as the nation’s first large retail pharmacy chain to establish a drug take-back program. From the program’s inception in February 2016 to April 2017, the retailer installed disposal kiosks in more than 600 of their pharmacies located in 45 states. They collected 72 tons of unwanted medications. The Company prioritized their 24-hour stores and those stores with higher volumes of prescription drug sales for this initial rollout. The cost of the program, which is not insignificant, is borne by Walgreens directly, as their program is not affiliated with the PPSWG and MED-Project. It is important that we consider corporate efforts like these when establishing our local convenience standards for the number of drop-off locations to be established across the County. Walgreens has informed us that they are in support of their kiosk counting towards the Counties convenience standards for the number of drop-off sites, even if they are not a direct participant in the product stewardship organization. Walgreens has also made Naloxone available, without a prescription, in more than 7,600 of their stores. Recently Rockland County, New York, joined the 13 counties, two cities, and two states that require pharmaceutical manufacturers to fund and manage drug take-back programs. This is the first jurisdiction on the East Coast to establish a pharmaceutical stewardship ordinance. Rockland’s law is unique in that it September 26, 2017 Contra Costa County Board of Supervisors Minutes 319 9 requires pharmacies to participate as collection locations, but only those chains with three or more U.S. stores. This provision will significantly increase the number of pharmacy collection locations in the County and provide greater convenience to residents. On August 30, 2017, the Rite Aid Foundation announced the launch of its KidCents Safe Medication Disposal Program. The program aims to reduce drug accessibility, medication misuse, and accidental poisoning among children and adolescents. The initiative provides law enforcement agencies in communities served by Rite Aid with free medication disposal unit for individuals to safely dispose of unwanted or expired prescription and OTC medications. However, the initiative does not provide funding for terminal disposal of the medications. At present, more than 40 law enforcement agencies across the country participate in the KidCents Safe Medication Disposal Program, with 76 units available in 14 states. http://tinyurl.com/ycd6lrs4 Considerations for Proposed Amendments to the Program: In consideration of the opportunity to include cities, amend the convenience standards for the number of drop-off sites. The number of drop-off sites shall be no less than 1 per 20,000 residents or fraction thereof, accounting for both residents in the unincorporated County and any city or township that chooses to participate in this program. At no time shall there be less than 3 drop off- sites in each supervisorial district. Require the producer or their stewardship organization to make free mail-back services available to the general public and describe the methods and locations for doing so, and require the producer or their stewardship organization to describe how mail-back services will be made available to county residents who are disabled or homebound. Add hospital-based pharmacies to the list of preferred collectors, noting that serving as a collector remains entirely voluntary. Next steps in implementation: The current ordinance requires the producers, or the stewardship organization, to submit their stewardship plan for disposal of covered drugs by January of 2018. The producer is required to implement the plan by commencing operations within 90 days after the Health Officer’s approval of the plan. Attachment—Safe Drug Disposal Ordinance. No. 2016-24 September 26, 2017 Contra Costa County Board of Supervisors Minutes 320 September 26, 2017 Contra Costa County Board of Supervisors Minutes 321 September 26, 2017 Contra Costa County Board of Supervisors Minutes 322 September 26, 2017 Contra Costa County Board of Supervisors Minutes 323 September 26, 2017 Contra Costa County Board of Supervisors Minutes 324 September 26, 2017 Contra Costa County Board of Supervisors Minutes 325 September 26, 2017 Contra Costa County Board of Supervisors Minutes 326 September 26, 2017 Contra Costa County Board of Supervisors Minutes 327 September 26, 2017 Contra Costa County Board of Supervisors Minutes 328 September 26, 2017 Contra Costa County Board of Supervisors Minutes 329 September 26, 2017 Contra Costa County Board of Supervisors Minutes 330 September 26, 2017 Contra Costa County Board of Supervisors Minutes 331 September 26, 2017 Contra Costa County Board of Supervisors Minutes 332 RECOMMENDATION(S): FIND that the adoption of Ordinance No. 2017-16, is exempt from environmental review under Section 15061(b)(3) of the California Environmental Quality Act Guidelines. 1. ADOPT Ordinance No. 2017-16, which will establish a permit program for specified non-franchised solid waste haulers. 2. CONSIDER directing the Environmental Health Director or designee to return to the Board on October 17, 2017 with recommendations regarding potentially feasible amendments to Ordinance No. 2017-16 in response to revisions jointly proposed by the franchised solid waste haulers. 3. FISCAL IMPACT: The Environmental Health Division of Contra Costa County's Health Services Department financed with fee revenue. Contra Costa Environmental Health’s (CCEH) Solid Waste program has a staff of five field inspectors, one clerical worker, and one supervisor supported by the current fee structure. The Division will need to identify and address staffing needs associated with this new ordinance but will be able to commence implementation of the proposed ordinance with its current staff. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: Julie DiMaggio Enea (925) 335-1077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: D.11 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 26, 2017 Contra Costa County Subject:ADOPT ORDINANCE AND APPROVE RELATED ACTIONS TO ESTABLISH A PERMIT PROGRAM FOR SPECIFIED NON-FRANCHISED SOLID WASTE HAULERS September 26, 2017 Contra Costa County Board of Supervisors Minutes 333 FISCAL IMPACT: (CONT'D) As with CCEH’s other regulatory programs, permit fees will be proposed to provide funding to support implementation and enforcement. Therefore, adoption of this Ordinance is not expected to impact the General Fund. BACKGROUND: On July 11, 2017, the Board of Supervisors introduced Ordinance 2017-16 (attached as Exhibit A), which would establish a permit program for specified non-franchised solid waste haulers, waived the reading, and fixed August 1, 2017 as the date for adoption. The proposed ordinance will require solid waste haulers to obtain and maintain a solid waste collection and transportation permit, and transport collected waste only to lawfully operated solid waste or recycling facilities. The introduction of the ordinance came after the Board of Supervisors referred the ordinance to the Internal Operations Committee (IOC) in 2012 for study and recommendation (see Exhibit C for additional background). The IOC held discussions on this matter at a number of meetings over four years, during which substantial work and change in the scope of a draft ordinance occurred. County franchise haulers participated in the IOC meetings, helping to ensure that the ordinance did not infringe on franchise agreements, and proposing that additional issues beyond the illegal dumping and transfer stations be addressed. Ordinance No. 2017-16 focuses on addressing the illegal dumping and transfer station problems. As part of a separate Board directive, the Department of Conservation and Development (DCD) has been charged with reporting back to the Board in November 2017 regarding franchised haulers’ requests that the County amend its franchise agreements to grant requested exclusive C&D hauling rights as one of several alternative methods of regulating construction and demolition (C&D) debris hauling. Illegal dumping is a countywide problem and the proposed ordinance is meant to help curtail the practice of illegal dumping. CCEH has investigated numerous complaints of illegal dumping. In some instances, unregulated haulers that were hired by private parties to remove refuse, dumped the collected material along roadways or on vacant lots. CCEH has also identified more than 41 illegal solid waste transfer stations, located in both incorporated and unincorporated Contra Costa County, that work directly with unregulated haulers. Unregulated solid waste haulers often go undetected because they dump their collected waste at illegal transfer stations and other unapproved sites. The illegal transfer stations have not undergone the required environmental review or permitting processes, and pose significant threats to public health and the environment. For example, these operations will sort through mixed loads of waste material, remove the valuable material for recycling, and abandon the remainder, dumping it on roadsides, burning it, burying it, or pushing it into creeks. There are safety issues as well, as the Sheriff’s Department has found unregulated haulers transporting poorly-secured loads on County roads. Significant public resources are expended dealing with both illegal dumping and illegal solid waste operations. Working in cooperation with the District Attorney's Office and other agencies, CCEH has shut down 32 illegal transfer station operations since early 2015. CCEH also anticipates shutting additional stations down in the future. However, lack of regulation makes it very difficult to effectively target the solid waste haulers who are contributing to this problem. The proposed ordinance will help to combat the problem by requiring solid waste haulers to obtain and maintain a solid waste collection and transportation permit and transport collected waste only to lawfully operated solid waste or recycling facilities. Ordinance Content The primary hauling activities expected to be regulated under proposed Ordinance No. 2017-16 are junk removal and collection of construction and demolition debris. The ordinance contains operational and permit requirements, including the need to obtain a solid waste collection and transportation permit. Hauler vehicles would be inspected to ensure that certain minimum standards are met. A hauler vehicle would have to be clearly marked with the September 26, 2017 Contra Costa County Board of Supervisors Minutes 334 name and phone number of the hauling business, kept in a clean and sanitary condition and be able to safely contain the waste materials during transport. A hauling business would need to keep track of the location where materials are collected, amounts and types of waste collected, and the ultimate location of disposal or recycling. The data would be forwarded to CCEH on a quarterly basis and shared with other agencies upon request (e.g. waste authorities). An approved hauling vehicle would have a visible permit decal affixed to the rear of the vehicle, similar to other types of vehicles regulated by CCEH, to facilitate enforcement. Ordinance No. 2017-16 also contains language specifically intended to help avoid issuance of permits that would conflict with exclusive hauling rights granted by franchising agencies in agreements governing waste collection services in the unincorporated areas. Requirements that already exist in State law were not duplicated in the proposed ordinance. For example, State regulations require that debris boxes be marked with the name and phone number of the hauling company. CCEH, in its capacity as the local enforcement agency (LEA) for solid waste, can enforce the State standard throughout the entire county, except for the City of Pittsburg, which is its own LEA. CCEH has previously informed franchise haulers that they can refer issues related to these State standards to the LEA for investigation. Though the State regulations specify certain minimal requirements associated with hauling, such as bin marking, they do not contain a requirement for hauler permits. Franchise Haulers' Request for Amendments On July 27, 2017, two work days prior to the scheduled ordinance adoption, the County received a letter co-signed by franchise haulers, Republic Services and Garaventa Enterprises, requesting specific revisions to Ordinance No. 2017-16. County staff from three different departments (DCD, CCEH and County Counsel’s Office) met with the franchise hauler representatives on August 11 and August 25 to discuss the proposed revisions for the purpose of identifying mutually acceptable potential changes that staff could present for Board consideration. Based on those discussions, County staff has identified those changes that are acceptable to County staff in the near-term either as proposed or in a slightly different manner, and changes that County staff cannot recommend either as proposed or conceptually without further research and some history implementing the waste hauler permit system. A discussion of those changes follows and references Exhibit B, attached, which is a color-coded mark-up of proposed changes for future consideration. If the Board would like to consider potential incorporation of changes to the Ordinance in response to revisions requested by the franchised haulers, staff proposes that any such changes be considered in the form of potential Ordinance amendments in order to avoid delaying the Ordinance’s adoption and initial related outreach / implementation work. Staff could return on or after October 17, 2017 to introduce a proposed ordinance amendment that incorporates those changes deemed feasible to implement in the near-term so that said changes would be operative by the time the first waste hauling permits would take effect on January 1, 2018. The Board could direct staff to return at a later date, perhaps one year from now after assessing the effect of the current proposed ordinance, to identify additional changes that could be incorporated into an ordinance amendment to address the other revisions proposed by the franchised haulers. A. Proposed Changes County Staff is Prepared to Address in the Near-Term through a Potential Ordinance Amendment (Shown in Yellow on Exhibit B) The franchise haulers were concerned that a permit issued to the non-franchised haulers would not contain sufficient details to clarify limitations intended to prevent conflict with franchise agreements. This was the basis for changes that the franchised haulers proposed in a number of different sections of the Ordinance. Staff is prepared to suggest how the Ordinance could be amended to provide additional details on what the permit must specify. 1. The franchise haulers suggested that the health permit decal be located on several locations on the permitted vehicles, not just the rear. Staff believes this is a request that can be readily included in the permitting program should the Board wish it. 2. A key reason for the proposed ordinance is preventing solid waste materials from being brought to illegal transfer/recycling station. As currently written, the requirement that waste be taken to an approved solid 3. September 26, 2017 Contra Costa County Board of Supervisors Minutes 335 transfer/recycling station. As currently written, the requirement that waste be taken to an approved solid waste or recycling facility would only apply to a permitted hauler. Staff is amenable to moving this to the prohibition section and applying it to any hauler subject to the ordinance, whether or not said hauler has a permit. Staff believes it would be most appropriate to replace the phrase “separated for reuse” with “separated for recycling” in Section 418-2.016(c)(2) because material hauled for reuse is technically not solid waste and would not, therefore, be subject to the Ordinance’s permit requirement. 4. B. Proposed Changes That Cannot Be Recommended by County Staff in the Near-Term Pending Further Research and Ordinance Implementation Experience (Shown in Green on Exhibit B) County staff cannot recommend the following changes because they are inconsistent with the parameters contained in the IOC recommended ordinance introduced in July, and would inappropriately alter the scope beyond what is intended without adequate justification as to the public benefit for doing so. Staff does not have sufficient information/data to analyze the effect of these proposed changes and, therefore, recommends that they be reconsidered after the ordinance has been in effect for one year and can be evaluated, and following a public process with the haulers of industrial waste and recyclables, and solid waste authorities. Industrial Waste - The franchise haulers are proposing that the transport of industrial waste and biosolids be regulated by this ordinance. The long-stated purpose of the proposed ordinance is to address illegal dumping and the transport of solid waste to illegal transfer stations. Industrial waste and biosolids have not been found in the waste streams associated with these problems and are not the target of the ordinance. For that reason, industrial waste and biosolids are listed as wastes exempt from the permitting requirement. Moreover, transporters of these types of waste were not included in any outreach efforts to date. 1. Source-separated recyclables - The franchise haulers are proposing that the transport of source-separated recyclables be regulated by this ordinance, due to concerns about the ongoing theft of recyclable materials from their commercial bins and curbside totes. Theft is an issue typically referred to local law enforcement rather than Environmental Health, as it is already illegal under state law. Source-separated recyclables have not been found in the waste streams associated with illegal dumping or illegal transfer/recycling stations; for that reason, they were not included in the proposed permitting program. Moreover, transporters of these types of waste were not included in any outreach efforts to date. 2. Liability insurance - The franchise haulers are proposing that the requirements to obtain a solid waste hauling permit include liability insurance in the amount of $1,000,000 per event, and $3,000,000 aggregate. The request is based on the franchise agreement requirement that Republic Services and Garaventa Enterprises must have the insurance. However, the franchise haulers are acting as agents of the County, whereas the non-franchise waste haulers are not. At the present time, none of the myriad activities regulated by Environmental Health include a requirement for liability insurance. While it is a sound practice that these businesses have liability insurance, staff did not see a direct interest for the County making this a requirement of the permit. Rather than include a possibly onerous liability insurance requirement as a condition of obtaining a permit, waste hauler permit application materials can be designed to include a recommendation that the applicant check with his or her insurance agent regarding liability insurance needs, as is done with Environmental Health's cottage food program (i.e., home-based retail food businesses). 3. Local agency permits - The original intent of the proposed ordinance was to not duplicate efforts if another agency was issuing permits. For example, the Central Contra Costa Solid Waste Authority (Recyclesmart) issues its own permit for C&D haulers operating within its boundaries. A recent requested revision from the franchised haulers was to require these haulers to get the second permit from Environmental Health. Staff has reiterated that the intent of the proposed ordinance was not to duplicate existing permitting requirements of other jurisdictions. 4. Due process for permit revocation - The proposed ordinance includes provisions to revoke a permit for cause, pursuant to a reasonable due process. The franchise haulers recently proposed a provision for permit revocation based solely on a franchise agency determination that a permitted hauler encroached on its 5. September 26, 2017 Contra Costa County Board of Supervisors Minutes 336 revocation based solely on a franchise agency determination that a permitted hauler encroached on its rights. This determination would be binding on the health official. Staff cannot agree to this change because it precludes consideration of other evidence and compromises a permittee’s right to reasonable due process. Permit revocation is the jurisdiction of the health official whose decision should consider all relevant evidence. Performance Bond and Fee Hearing Section 418-2.018 of the Proposed Ordinance requires a permitted to file with the County a performance bond in an amount set by Board resolution. Section 418-2.020 of the Proposed Ordinance requires payment of a permit fee established by Board resolution. Following adoption of the ordinance and any amendments, staff will return to the Board with recommendations for action on these items. California Environmental Quality Act For the purposes of compliance with the California Environmental Quality Act (CEQA), the project consists of the Ordinance as well as the establishment of the related performance bond and permit fee amounts. Based on the record before the County, DCD has determined that the whole of this project is exempt from CEQA pursuant to Section 15061(b)(3) and Section 15273(a)(1) of the CEQA guidelines. Section 15273(a)(1) specifies that fees established by public agencies to meet operating expenses are exempt. Section 15061(b)(3) provides that an activity is exempt if there is no possibility that the activity in question may have a significant effect on the environment. The Notice of Exemption (NOE) shall not be filed until after the County approves the project, therefore the Board is expected to direct DCD to file the NOE if and when it adopts the resolutions establishing bond and fee amounts at a future meeting. CONSEQUENCE OF NEGATIVE ACTION: Should the Board decide not to adopt the ordinance as introduced and direct staff the modify and re-introduce the ordinance, staff may not have adequate time to develop the program, redeploy staff, establish the permit fee and performance bond, and conduct outreach and education in time to issue permits before the end of the year. CLERK'S ADDENDUM Speakers: Scott Gordon, Republic Services/Mt. Diablo Resource Recovery The Board considered advice and commentary from Mr. Gordon (representing waste haulers) and Counsel staff on the specifics of the language in the proposed ordinance, and made several modifications. Staff will return with the modified ordinance for adoption by October 24, 2017. ATTACHMENTS Exhibit A: Ordinance 2017-16 Solid Waste Hauler Permitting Program Exhibit B: Color Coded Ordinance with Mark-up of Potential Amendments Exhibit C: Background - Non-Franchise Solid Waste Hauler Permit September 26, 2017 Contra Costa County Board of Supervisors Minutes 337 September 26, 2017 Contra Costa County Board of Supervisors Minutes 338 September 26, 2017 Contra Costa County Board of Supervisors Minutes 339 September 26, 2017 Contra Costa County Board of Supervisors Minutes 340 September 26, 2017 Contra Costa County Board of Supervisors Minutes 341 September 26, 2017 Contra Costa County Board of Supervisors Minutes 342 1 ORDINANCE NO. 2017-16 YELLOW = Franchised hauler proposed changes that are potentially feasible to address in a near-term Ordinance amendment if desired by the Board GREEN = Franchised hauler proposed changes that are not feasible to address in a near-term Ordinance amendment pending further research and analysis ORDINANCE NO. 2017-16 (Solid Waste Collection and Transportation) The Contra Costa County Board of Supervisors ordains as follows: SECTION I. SUMMARY. This ordinance amends Chapter 418-2 of the County Ordinance Code to establish permit requirements for the collection and transportation of solid waste in the unincorporated area of Contra Costa County. SECTION II. AUTHORITY. This ordinance is adopted pursuant to Article 11, section 7 of ·the California Constitution, Public Resources Code section 40059 and Vehicle Code section 21100. SECTION III. Chapter 418-2 of the County Ordinance Code is amended to read: Chapter 418-2 Solid Waste Collection and Transportation 418-2.002 Definitions. For purposes of this chapter, the following words and phrases have the following meanings: (a) "Solid waste" means all solid waste as defined in Public Resources Code section 40191 as may be amended from time to time. (b) "Solid waste facility" means a solid waste facility as defined in Public Resources Code section 40194 as maybe amended from time to time. (Ords. 2017-16 § 3, 91-26, 88-49, 82-42, 1443.) 418-2.004 Permit requirement. Effective January 1, 2018, no person shall collect solid waste from any location in the unincorporated area and transport it over the public streets or highways of the unincorporated area except under a valid permit issued under this chapter, unless an exemption under this chapter applies. (Ords. 2017-16 § 3, 91-26, 88-49, 82-42, 1443.) 418-2.006 Territorial limits; solid waste types. (a) A permit issued under this chapter only authorizes the permittee to collect specified types of solid waste within a specified territory in the unincorporated area pursuant to the terms and conditions of the permit and to transport it over the public streets and highways of the unincorporated area. (b) A person may obtain a permit under this chapter to collect solid waste from territory in the unincorporated area only to the extent that another person does not have an exclusive September 26, 2017 Contra Costa County Board of Supervisors Minutes 343 2 ORDINANCE NO. 2017-16 privilege or right to collect that solid waste from that territory under a valid franchise agreement. (Ords. 2017-16 § 3, 91-26, 88-49, 82-42, 1443.) (c) A permit issued under this chapter shall not authorize, or be construed to authorize, a permittee to collect solid waste from territory in the unincorporated area if another person has an exclusive privilege or right to collect that solid waste from that territory under a valid franchise agreement. The determination by a franchising authority that the permittee has collected and transported solid waste where another person has an exclusive privilege or right to collect that solid waste from within the franchising authority’s territory shall be conclusive. A permit issued pursuant to this chapter shall not authorize or be construed to authorize the collection and transport of solid waste from territory within any incorporated area of the County. 418-2.008 Exemptions. The requirement to obtain a permit under Section 418-2.004 does not apply to any of the following: (a) The collection and transport of solid waste by the owner or occupant of the real property where the solid waste was generated. (b) The collection and transport of solid waste that is generated on real property in the course of a service provided to the owner or tenant of that property by a building contractor or landscape contractor, if the solid waste is collected and transported by the contractor. (c) The collection and transport of solid waste under a valid federal or , state or other local agency permit that pre-empts a local permit issued by the County. (d) The collection and transport of solid waste by a franchised hauler under a valid franchise agreement. (e) The collection and transport of solid waste that is generated in a mechanized manufacturing process or at a publicly operated treatment works. (t) The collection and transport of source-separated recyclable material. (Ords. 2017-16 § 3, 91-26, 88-49, 82-42, 1443.) 418-2.010 Application. (a) A person may apply for a solid waste collection and transportation permit by submitting an application to the Contra Costa County Health Services Department, Environmental Health Division, and paying an application fee established by the board by resolution. The application must be made using a form approved by the health officer and include all of the following: (1) The full name, address and telephone number(s) of the applicant. (2) Identification of all vehicles proposed to be used in the collection and transport of solid waste under the permit, including legible copies of valid California registration cards for each vehicle. (2)(3) Proof of valid California CA Permit Number in good standing as may be required by State of California. (3)(4) Documents showing that all individuals who will operate any of the vehicles described in Section 418-2.010(a)(2) have legal authority to operate those vehicles, including legible copies of valid California driver's licenses. (4)(5) Identification of the types of solid waste to be collected and transported. (5)(6) Identification of the types of locations where solid waste will be collected. (6)(7) Identification Description of the specific territory to be served. (7)(8) Identification of the location(s) to which the solid waste will be transported. (8)(9) A description of any services to be provided to a customer related to the September 26, 2017 Contra Costa County Board of Supervisors Minutes 344 3 ORDINANCE NO. 2017-16 collection and transport of solid waste for that customer. (b) A copy of the application will be provided by the health officer to the director of the department of conservation and development for review to determine whether any other person has obtained an exclusive right or privilege from the County to collect and transport the same type of solid waste described in Section 418-2.010(a)(4) from the same territory described in Section 418-2.010(a)(6). The review will be conducted and completed no later than 30 calendar days following the date that the application is submitted. (c) A copy of the application will be provided by the health officer to local public agencies that have jurisdiction over solid waste handling within the territory described in Section 418- 2.010(a)(6), including sanitary districts and community services districts, for review to determine whether any other person has obtained an exclusive right or privilege from the agency to collect and transport the same type of solid waste described in Section 418-2.010(a)(4) from the same territory described in Section 418-2.010(a)(6). (Ords. 2017-16 § 3, 91-26, 88-49, 82-42, 1443.) 418-2.012 Vehicle inspections. (a) All vehicles proposed to be used for collection and transport of solid waste under a permit issued under this chapter shall be made available for inspection by the health officer. (b) Before a new or renewed permit is issued under this chapter, the health officer shall inspect all vehicles proposed to be used for collection and transport of solid waste under the permit to determine compliance with the following minimum standards: (1) The vehicle must be designed, constructed and configured for safe handling and to securely contain the type of solid waste proposed to be collected; and (2) The vehicle must be prominently marked with the name and telephone number of the applicant. (Ords. 2017-16 § 3, 91-26, 88-49, 82-42, 1443.) 418-2.014 Permit issuance; grounds for denial (a) After receipt of an application and payment of a permit fee established by the board by resolution, and following the review by the director of the department of conservation and development under Section 418-2.0l0(b), the health officer shall issue a solid waste collection and transportation permit unless any of the following grounds for denial exists: (1) The director of the department of conservation and development or a local public agency identified in Section 418-2.010(c) advises the health officer that another person has an exclusive right or privilege to collect and transport the same type of solid waste described in Section 418-2.010(a)(4) from the same territory described in Section 418- 2.010(a)(6).The application is incomplete or inaccurate. (2) A permit issued to the applicant under this Section 418-2.012 has been revoked within 12 months prior to the date of the application. (3) The applicant has failed to pay an outstanding fine. (4) The health officer determines that a vehicle proposed to be used in the collection and transport of solid waste under the permit does not conform to the minimum standards set forth in Section 418-2.012(b)(2). (b) The health officer shall provide written notice to the applicant of any denial of a permit under this chapter and the reasons for the denial. (Ords. 2017-16 § 3, 91-26, 88-49, 82-42, 1443.) 418-2.016 Conditions. September 26, 2017 Contra Costa County Board of Supervisors Minutes 345 4 ORDINANCE NO. 2017-16 The following requirements are minimum conditions of operation under a permit issued under this chapter: (a) The permittee must comply with all applicable laws and regulations. (b) A copy of the permit must be kept in each vehicle used for solid waste collection and transportation under the permit and produced immediately in response to a demand of the health officer or any peace officer. (c) All solid waste must be transported only to: (1) A solid waste facility that is lawfully operated under all required state and local permits, registrations and enforcement agency notifications; or (2) A recycling facility that, as its principal function, receives only wastes that have already been separated for reuse and are not intended for disposal, and is lawfully operated in accordance with all applicable laws and regulations. (d) Each vehicle used for solid waste collection or transportation under the permit must prominently display, on both sides and the rear of the vehicle, a permit decal issued by the health officer and valid California CA Permit Number, as may be required. Each vehicle used for solid waste collection or transportation under the permit must be marked with the name and telephone number of the permittee. Markings must be in sharp contrast to the background and of such size as to be readily visible during daylight hours from a distance of 50 feet. Markings must be applied to each sidewall of a vehicle. (e) Each vehicle used for solid waste collection or transportation under the permit must be regularly cleaned and maintained to prevent the creation of a nuisance. (f) The permittee must maintain, on a rolling basis, original records showing, for the immediately preceding 12 months, the type and weight of all solid waste collected, the location where each load of solid waste was collected, and the disposal site or other final destination of each load collected. Copies of these records must be submitted to the health officer upon request. (g) The permittee must submit quarterly reports to the health officer showing the type and weight of solid waste collected, the location where solid waste was collected, and the disposal site or other final destination of each load collected. (g)(h) A permit issued under this chapter may provide for such other terms and conditions as determined necessary in the County’s sole discretion. (Ords. 2017-16 § 3, 91-26, 88-49, 82- 42, 1443.) 418-2.018 Insurance and Bond Requirements. (a) A permittee must file with the county and maintain until permit expiration a performance bond or equivalent security of the type and in the amount set by the board by resolution. (b) Prior to engaging in any hauling activity, the permittee shall provide a certificate of insurance to the County and shall carry proof of insurance in any hauling vehicle, with limits of no less than $1 million per claim, and $3 million in the aggregate. The County shall be named as an additional insured on permittee’s certificate of insurance. (Ords. 2017-16 § 3, 91-26, 88-49, 82-42, 1443.) 418-2.020 Permit expiration and renewal. (a) A permit issued under this chapter remains valid until the permit expires or is revoked September 26, 2017 Contra Costa County Board of Supervisors Minutes 346 5 ORDINANCE NO. 2017-16 under Section 418-2.022. (b) A permit expires on the last day of December unless it is renewed prior to expiration. A permittee may apply for renewal of the permit by submitting an application that conforms to the requirements set forth in Section 418-2.010 and payment of a permit fee established by the board by resolution. (Ords. 2017-16 § 3, 91-26, 88-49, 82-42, 1443.) 418-2.022 Revocation. (a) Grounds. A permit issued under Section 418-2.012 may be revoked by the health officer in accordance with the procedure set forth in this section if the health officer determines that (1) the permittee has failed to comply with a term or condition of operation under the permit following written notice and a reasonable opportunity to cure the violation, ; or (2) the permittee's conduct under the permit constitutes a nuisance, or (3) the health officer determines that the permittee has been determined by a franchising authority to be collecting and transporting solid wastes in a franchise area where another person has an exclusive right or privilege to collect and transport the same type of solid waste. The determination by a franchising authority that the permittee has collected and transported solid waste where another person has an exclusive privilege or right to collect that solid waste from within the franchising authority’s territory shall be conclusive and binding upon the health officer. (a)(b) Notice. The health officer will provide written notice of intent to revoke a permit to the permittee at the address provided on the permittee' s application. The notice will state applicable grounds for the revocation and the permittee' s right to a hearing under this section. (b)(c) Hearing. Within 15 days after the date of the notice of intent to revoke, the permittee may request a hearing before the health officer by completing and submitting a written hearing request form and paying a fee established by the board by resolution. The hearing will be held no sooner than 20 days and no later than 45 days following the date of the written request for hearing. (c)(d) Effective date. If no hearing is timely requested, the revocation is effective 15 days after the date of the notice of intent to revoke. If a hearing is held, a revocation order issued by the health officer will be effective when the time to appeal under Chapter 14-4 expires, unless an appeal to the board is timely filed under Chapter 14-4. (Ords. 2017-16 § 3, 91-26, 88-49, 82-42, 1443.) 418-2.024 Prohibition. No person shall engage the service of a person for compensation to collect solid waste from any location in the unincorporated area and transport it over a public street or highway in the unincorporated area unless the person whose service is engaged has obtained and operates in compliance with a permit issued under this chapter or is exempt from the permit requirement under this chapter. (Ords. 2017-16 § 3, 91-26, 88-49, 82-42, 1443.) 418-2.026 Investigations. Whenever it is necessary to inspect a vehicle or other property to enforce the provisions of this chapter, or whenever the health officer has cause to believe that there exists on any property any violation of this chapter, the health officer may enter the property to inspect and gather evidence or perform the duties imposed on the health officer by this chapter. Entry may be made at any reasonable time upon advance notice to the owner or occupant of the property. If entry is refused, the health officer is authorized to proceed pursuant to Code of Civil Procedure section 1822.50 and following, as may be amended from time to time, and any and all other remedies provided by law September 26, 2017 Contra Costa County Board of Supervisors Minutes 347 6 ORDINANCE NO. 2017-16 to secure entry. (Ords. 2017-16 § 3, 91-26, 88-49, 82-42, 1443.) 418-2.028 Construction. Nothing in this chapter shall be construed in a manner that conflicts with Vehicle Code section 21100, subdivision (b), as may be amended from time to time. (Ords. 2017-16 § 3, 91- 26, 88-49, 82-42, 1443.) SECTION IV. EFFECTIVE DATE. This ordinance becomes effective 30 days after passage, and within 15 days after passage shall be published in the East Bay Times, a newspaper published in this County. This ordinance shall be published in a manner satisfying the requirements of Government Code section 25124, with the names of the supervisors voting for and against it. PASSED on ,by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: David J. Twa, Clerk of the Board of Supervisors and County Administrator By: _ Deputy . Board Chair [seal] LW/ H:\Ordinances\Ord.2017-16.docx September 26, 2017 Contra Costa County Board of Supervisors Minutes 348 EXHIBIT B RELEVANT BACKGROUND- NON-FRANCHISE SOLID WASTE HAULER ORDINANCE Historical Need Illegal dumping is a countywide problem. CCEH has investigated numerous complaints of illegal dumping. In some instances, unregulated haulers that were hired by private parties to remove refuse, dumped the collected material along roadways or on vacant lots. CCEH has also identified more than 41 illegal solid waste transfer stations, located in both incorporated and unincorporated Contra Costa County, that work directly with unregulated haulers. Unregulated solid waste haulers often go undetected because they dump their collected waste at illegal transfer stations and other unapproved sites. The illegal transfer stations have not undergone the required environmental review or permitting processes, and pose significant threats to public health and the environment. For example, these operations will sort through mixed loads of waste material, remove the valuable material for recycling, and abandon the remainder, dumping it on roadsides, burning it, burying it, or pushing it into creeks. There are safety issues as well, as the Sheriff’s Department has found unregulated haulers transporting poorly-secured loads on County roads. Significant public resources are expended dealing with both illegal dumping and illegal solid waste operations. Working in cooperation with the District Attorney's Office and other agencies, CCEH has shut down 32 illegal transfer station operations since early 2015. CCEH also anticipates shutting additional stations down in the future. However, lack of regulation makes it very difficult to effectively target the solid waste haulers who are contributing to this problem. The proposed ordinance will help to combat the problem by requiring solid waste haulers to obtain and maintain a solid waste collection and transportation permit and transport collected waste only to lawfully operated solid waste or recycling facilities. IOC Referral On May 8, 2012, the Board of Supervisors referred to the Internal Operations Committee (IOC) a review of Chapter 418-2 of the County Ordinance Code (attached as Exhibit B) in order to address a number of problems with illegal haulers including: Complaints that unregulated haulers have been hired by private parties to remove refuse and have subsequently dumped the collected material along roadways and on vacant lots. Incidents in which the Sheriff's Department found unregulated refuse haulers with September 26, 2017 Contra Costa County Board of Supervisors Minutes 349 improperly secured loads, which pose a hazard to motorists if items fall onto roadways. Haulers that have been found transporting the collected materials to illegal transfer stations that have not undergone the required environmental review or permitting processes, and pose significant threats to public health and the environment. Haulers that have been found collecting residential or commercial garbage in violation of local franchise agreements.[1] Haulers that are not posting the bond required by Contra Costa County Ordinance Section 418-2.006. This bond is intended to ensure compliance with applicable laws. It is questionable if illegal haulers carry liability insurance, and they may not be in compliance with tax or labor laws. The IOC held discussions on this matter at a number of meetings over four years, during which substantial work and change in the scope of a draft ordinance occurred. In 2015, discussions started focusing on reconciling the draft ordinance with the County's existing franchise agreements, if and how the initial scope of the ordinance should or could be expanded or limited, exemptions to the ordinance, and how and by whom the ordinance could effectively be enforced. In October 2015, the IOC requested the preparation of a final draft ordinance for IOC review in February 2016. In February 2016, the IOC reviewed a joint report from the Directors of CCEH and DCD on the status of the development of a solid waste hauler ordinance and related policy matters as well as the proposed version of the revised Chapter 418-2 ordinance. The IOC also considered a memo prepared by County Counsel that compared the 2016 draft to an October 2015 draft. Additionally, at several IOC meetings County franchise hauler representatives advocated that the County grant exclusive construction and demolition debris collection privileges as another strategy to combat illegal dumping, and give a so-called “5-Year Rule notice” to current non-franchise haulers to hasten the transition. At the conclusion of this discussion and analysis, the IOC provided the following direction to staff: 1. Introduce the proposed ordinance to the Board of Supervisors and have it take effect upon approval of a $20,000 performance bond requirement and minor amendments to County franchise agreements to facilitate consistent permitting by clarifying the industrial waste and exception provisions of those agreements. 2. Provide haulers with proposed model amendments to the County's four franchise agreements. 3. Schedule the 5-Year Rule noticing for Board of Supervisors' consideration, to maximize County’s future solid waste franchising decision-making flexibility. 4. Request that the Franchise haulers seek franchise cities’ police departments' willingness to enforce Public Resources Code sections 41950, 41951 and 41955 September 26, 2017 Contra Costa County Board of Supervisors Minutes 350 pertaining to the theft of recyclables. This report intends to implement the direction provided to staff by the IOC, though the recommendation from staff is to approve the ordinance which could take effect prior to the minor amendments to the County franchise agreements intended to clarify the Industrial Waste and Exceptions sections. Interpretation regarding potential conflicts between hauling services governed under the County’s franchise agreements and hauling proposed in applications for permits required by the proposed ordinance would be more straightforward with these minor amendments in place, however agreement has not yet been reached with the franchise holders. Staff is hopeful that this report and Board direction will create an opportunity to further explore the minor amendments, as well as the more substantive amendments requested by the franchise holders, and staff is proposing to report back in the future on both of these items. Since permits under the ordinance will not be issued until 2018, staff believes it will be possible to reach agreements about the minor amendments to clarify the franchise agreements before permits would take effect on January 1st. Although it would add complexity to making franchise conflict determinations about hauling permit applications, staff is still confident that ordinance implementation and enforcement would not be compromised if the minor amendments are not in place. Ordinance Content The primary hauling activities expected to be regulated under Proposed Ordinance No. 2017-16 (attached as Exhibit A) are junk removal and collection of construction and demolition debris. The ordinance contains operational and permit requirements, including the need to obtain a solid waste collection and transportation permit. Hauler vehicles would be inspected to ensure that certain minimum standards are met. A hauler vehicle would have to be clearly marked with the name and phone number of the hauling business, kept in a clean and sanitary condition and be able to safely contain the waste materials during transport. A hauling business would need to keep track of the location where materials are collected, amounts and types of waste collected, and the ultimate location of disposal or recycling. The data would be forwarded to CCEH on a quarterly basis and shared with other agencies upon request (e.g. waste authorities). An approved hauling vehicle would have a visible permit decal affixed to the rear of the vehicle, similar to other types of vehicles regulated by CCEH, to facilitate enforcement. Proposed Ordinance No. 2017-16 also contains language specifically intended to help avoid issuance of permits that would conflict with exclusive hauling rights granted by franchising agencies in agreements governing waste collection services in the unincorporated areas. Requirements that already exist in State law were not duplicated in the proposed ordinance. For example, State regulations require that debris boxes be marked with the name and phone number of the hauling company. CCEH, in its capacity as the local enforcement agency (LEA) for solid waste, can enforce the State standard throughout the entire county, except for the City of Pittsburg, which is its own LEA. CCEH has September 26, 2017 Contra Costa County Board of Supervisors Minutes 351 previously informed franchise haulers that they can refer issues related to these State standards to the LEA for investigation. Though the State regulations specify certain minimal requirements associated with hauling, such as bin marking, they do not contain a requirement for hauler permits. Ordinance Implementation CCEH is developing certain documents and procedures associated with the implementation of the ordinance in cooperation with DCD. The documents include an application form, inspection form, informational brochure targeted at haulers and other interested parties, and a waste reporting template. Permit Applications: CCEH and DCD are working together to develop application forms to help ensure that applicants are required to provide the type of information needed to make determinations regarding potential conflicts with the County’s Franchises. The complexity of the pertinent Franchise related variables necessitate that permit applicants provide a significant level of detail about the hauling services for which they are seeking a permit, including: Clearly identified service area boundaries defining the extent of geographic territory they plan to serve, Type of waste generator (customer) they plan to collect from (e.g. residential, commercial, light industrial, heavy industrial, or governmental), Types of waste they plan to collect from each type of generator served (waste type classifications to be listed on the application will primarily be driven by language defining the scope of exclusivity in the franchise agreements governing collection services in the proposed service area. Types of waste that are to be removed as an incidental included service, such as on-site clean-up services (which may involve removal of any and all types of solid waste), separately from those types which are not, to ensure clear delineation of any waste types they would offer to collect if placed out for pick-up by customers, as these circumstances are more likely to result in franchise-related conflicts. Franchise Agency Referral Process: This coordination with County and Non-County Franchise Agencies is intended to help CCEH avoid issuing permits for hauling activities that would conflict with the respective franchise(s) in effect at the time. Currently, there is no readily accessible comprehensive map delineating the exact boundaries of each of the nine unincorporated franchise service areas (Exhibit C, attached to this report is a general map of these service areas). Of these nine franchise service areas, four are County Franchises and the remaining five are Non-County Franchises. Franchise Agencies are the most qualified authorities to make determinations as to whether or not locations fall within their respective franchise service areas. DCD will act as the Franchise Agency for referrals pertaining to the four County Franchises for the purpose of reviewing Hauler Permit Application referrals in order to provide CCEH with determination about any applicable conflicts with County Franchises, which collectively September 26, 2017 Contra Costa County Board of Supervisors Minutes 352 govern services for roughly 53% of the unincorporated population. Non-County Franchises are administered by the following five local public agencies, which collectively govern services provided to approximately 47% of the total unincorporated population: 1. Central Contra Costa Solid Waste Authority/RecycleSmart – Joint Powers Authority responsible for waste and recycling programs for Alamo, Blackhawk, Contra Costa Centre, Diablo, Tassajara and unincorporated areas in the vicinity of Danville, Lafayette, Moraga, Orinda and Walnut Creek. 2. Byron Sanitary District – Special District solely responsible for a portion of Byron 3. Kensington Police Protection and Community Services District – Special District solely responsible for collection services in Kensington 4. Mt. View Sanitary District – Special District responsible for unincorporated Martinez, including some land near Pacheco Blvd. and Arnold Dr. 5. Rodeo Sanitary District – Special District solely responsible for collection services in Rodeo Under the proposed ordinance, upon receipt of a new application, CCEH will refer a copy of the application package to the six Franchising Agencies and request they provide a determination about any proposed hauling services that conflict with their franchise agreements or any hauling ordinances. If no response is received after a 30-day review period, CCEH will proceed with the permitting under the presumption that it would not violate non-responsive agencies’ franchise agreements. Permits will not be issued for any hauling services described on the application which franchise agency(ies) determine would potentially conflict with one or more local franchise agreements or hauling ordinances. Preparing for and Tracking Implementation: Once implemented, CCEH will keep track of those haulers that obtain permits, those found operating without permits, and the relationship between the haulers and illegal transfer stations. At a later date, CCEH will provide a report to the Board about the successes and/or deficiencies that are identified. The ordinance would take effect 30 days after it is adopted. However, permits would not be required until January 1, 2018. Actions that staff proposes to take prior to the permit requirement taking effect on January 1, 2018, would include: Finalizing permitting forms and associated documentation, such as instructions for haulers and agency coordination notices, Developing written procedures for the processing of the application, Modifying electronic tracking software to include new hauler permit program, which will among other things trigger follow-up action when 30 days has elapsed, and Conducting outreach to raise awareness about the new permit requirement, so that companies/persons known to haul waste receive written notice and can take steps required to ensure their operation is compliant. Permits would be valid for one calendar year. CCEH will be returning to the Board with September 26, 2017 Contra Costa County Board of Supervisors Minutes 353 a proposal to approve fees to pay the costs of permit processing and enforcement and set the amount of a performance bond or equivalent security. Enforceability There are a number of issues related to enforceability of proposed Ordinance No. 2017-16. Complex Hauling Permit Parameters Due to Franchises: Implementing a waste hauler permit system in a County where waste collection is already governed by multiple different local agencies pursuant to separate franchise agreements that grant varying degrees of exclusivity poses complex enforceability challenges. These variables do not allow for permitting uniformity and pose enforcement challenges. To avoid conflicts with franchise agreements, permits will authorize hauling only certain specified waste types from customers located within a defined permit-specific territory, which may be further limited by customer type (e.g. only residences). Investigations Required to Make Hauling Activity Compliance Determinations: Readily visible permit decals would make it relatively easy to spot a permitted hauling vehicle. It may be more challenging, however, to determine if such a vehicle is hauling the types of waste authorized to be hauled, in the permitted service area. Additionally, there are a number of exemptions under the proposed ordinance, so further investigation might be needed to determine if a hauling vehicle that does not display a permit decal is evidence of a violation of the permit requirement, or is instead being driven by a person exempt from that requirement. Ultimately, enforcement of the proposed ordinance will likely be driven by complaints. Other Local Ordinances Governing Waste Hauling: Waste hauling ordinances adopted by non-County franchise agencies may also impact enforcement of proposed Ordinance No. 2017-16. Other local agency ordinances reviewed by CCEH staff to date do not appear to conflict with the proposed ordinance, but new ordinances could be adopted in the futu re that may pose challenges. An ordinance adopted by the Central Contra Costa Solid Waste Authority (CCCSWA) established its existing permit system applicable to construction and demolition (C&D) debris transporters operating within the CCCSWA’s territory, which includes some pockets of the unincorporated area. Staff is not aware of any other hauler permit systems being implemented in the unincorporated areas. ADDITIONAL IOC DISCUSSION & DIRECTION The nature of the hauling activities to be regulated under the proposed ordinance prompted interested stakeholders to raise a number of policy issues, discussed below, in addition to the proposed ordinance. Hauling Regulated by County Franchises Ordinance-related Franchise Agreement Amendments: To facilitate consistent regulation of haulers through the permitting process established under the ordinance, minor September 26, 2017 Contra Costa County Board of Supervisors Minutes 354 amendments to the County's four franchise agreements are recommended for clarification purposes. These minor franchise amendments would standardize the definitions of industrial waste and clarify limitations applicable to junk removal. DCD staff has provided proposed franchise agreement amendments to each of the County’s franchise haulers. To date, none has been executed and returned. Although desirable from the standpoint of processing permit applications, it is not necessary that any of the proposed minor ordinance-related franchise agreement amendments be fully executed prior to the proposed ordinance taking effect. Non-ordinance related Franchise Amendment: County franchise hauler representatives raised the issue of amending three of the County’s franchise agreements to provide franchisees with the exclusive privilege and duty to collect construction and demolition debris, similar to what is provided for in the County’s oldest franchise agreement which governs collection services provided by Richmond Sanitary Service. Expanding franchise exclusivity to include additional waste type(s) has substantial policy implications that warrant further research and analysis to better inform the Board before making this important policy decision. At the Board’s direction, staff will be prepared in the fall of 2017 to present a detailed report regarding franchise exclusivity options and alternatives for Board decision. This report would present analysis to the Board of the advantages and disadvantages of making such changes to the franchise agreements and explanation of the process for implementing any changes, including the 5-Year Rule, discussed briefly below. 5-Year Rule: State law establishes noticing requirements applicable to exclusive waste hauling services and limits the degree to which local agencies can enforce exclusive waste hauling rights and responsibilities for an initial five year period. Section 49520 of the California Public Resources Code states: “If a local agency has authorized, by franchise, contract, license, or permit, a solid waste enterprise to provide solid waste handling services and those services have been lawfully provided for more than three previous years, the solid waste enterprise may continue to provide those services up to five years after mailed notification to the solid waste enterprise by the local agency having jurisdiction that exclusive solid waste handling services are to be provided or authorized, unless the solid waste enterprise has an exclusive franchise or contract.” This is often referred to as the “5-Year Rule.” If the Board first determines that exclusive solid waste handling services for construction and demolition debris are to be provided, only then would a 5-Year Rule notice be given. If a 5-Year Rule notice is to be given, staff would then need to identify the appropriate recipients of that notice – i.e., businesses that have been lawfully providing the soon-to-become exclusive solid waste handling services for more than three previous years. Since the County has not been issuing permits to non-franchise haulers, names and addresses of potential notice recipients may need to be culled from the County’s database September 26, 2017 Contra Costa County Board of Supervisors Minutes 355 of business license holders. Enforcement The IOC expressed interest in several enforcement-related issues that came up when the ordinance was being discussed. These include funding, penalties, debris box identification, role for building permitting/inspection, role for law enforcement and poaching of recyclables. In most cases, the concerns identified were found to be the subject of other existing state or local laws or regulations. Staff did not propose ordinance requirements be included in Chapter 418-2 if there is already something similar in state laws or regulations that fall within the enforcement purview of a County department. Debris Box Identification: The County’s franchise haulers advocated that the County prohibit unmarked debris boxes and unmarked hauling vehicles by expanding the scope of the proposed ordinance. However, both are already addressed by existing requirements in Title 14 of the California Code of Regulations (CCR). There are a number of requirements and standards in Title 14, Sections 17301-17345 that are applicable to waste hauling vehicles and containers, which includes debris boxes (i.e. dumpsters, roll-off boxes). As the LEA for solid waste, CCEH is authorized to enforce the state’s solid waste standards in Title 14. CCR Title 14, Section 17316 requires containers of one cubic yard or more to be identified with the name and telephone number of the applicable service provider (container owner). Refuse haulers, contractors and local building departments throughout the County can refer complaints about possible violations, such as unmarked debris boxes, to their local LEA for investigation. If a violation is verified, the LEA will give official notice requiring the responsible party to correct the violation. CCEH believes that proactive enforcement of CCR Title 14 container marking requirements can adequately address franchise hauler concerns about unmarked debris boxes. If such efforts prove to be unsuccessful, the Board of Supervisors may wish to consider adding debris box (container) marking or decal requirements to Chapter 418-2. Building Permitting & Inspection: Interested stakeholders expressed desire for having DCD’s building permit process modified to assist future hauling enforcement efforts since development projects generate construction and demolition waste. In early 2017, DCD modified the County’s CalGreen recycling forms that owners must complete and submit for building projects that are subject to CalGreen Building Code’s recycling requirements. The updated forms now in use by DCD’s Application and Permit Center staff require identification of the name of the person or company responsible for hauling debris from the applicable jobsite. The updated forms enable DCD to offer project-specific hauler information collected during the Building Permit process to CCEH (upon request). Potential Role for Building Inspectors tied to Expansion of Decal Requirements: If CCEH’s efforts to enforce the container marking requirements in Title 14 do not prove September 26, 2017 Contra Costa County Board of Supervisors Minutes 356 sufficient to identify the hauling company, the Board could direct staff to revise Chapter 418-2 in the future to require County issued decals for debris boxes/containers. If all debris boxes were required to display County issued decals, it would be more potentially feasible for Building Inspectors to play a role in helping support the LEA’s enforcement efforts if they observe debris boxes without decals while conducting jobsite inspections. If Building Inspectors were charged with this additional task, DCD may need to collect additional fee revenue to offset the cost of any staff time spent on debris boxes. It is worth noting that a Building Inspector spends limited time at each jobsite, and only during certain stages of construction, which does not necessarily coincide with the timeframe that the debris box may be present and visible on site. Even if the debris box happens to be present, on a large construction site, the Inspector may not be in close proximity to the box when conducting their inspection, and therefore may not be able to see the box or any of its identifying features. Penalty for Violating CalGreen: At the IOC meeting on October 12, 2015, a Franchisee representative spoke in support of having the County start levying fines if Permittees failed to provide evidence of proper disposal of C&D debris at the time they requested their Final Inspection from the Building Inspection Division. The County does not impose fines on persons violating the debris recovery requirements in CalGreen. Persons found to be out of compliance with CalGreen debris recovery requirements are denied the ability to receive their Final Inspection for that project. Theft of Recyclable Materials: The County’s franchise haulers have expressed concerns about the theft (poaching) of recyclable materials, primarily from commercial customers, along their routes. Source separated recyclables belong to the person who generated them (generator) until the recyclables are given, donated or sold to another party or placed ou t in designated location/receptacle for collection. Addressing this issue in the proposed ordinance, however, is not necessary, because poaching (theft) of recyclables placed out for collection by the designated collector (franchise hauler) is already prohibited by multiple existing state laws and regulations. Violations of Public Resources Code sections involving the theft of recyclables are subject to criminal enforcement. Public Resources Code sections 41950 and 41951 specify that residential and commercial recyclables become the property of the collection service operator as soon as they are placed out on the curb (or other designated pick-up location) and expressly prohibit persons from removing recyclables placed out for collection. Public Resources Code section 41955 allows the theft of recyclables valued between $50 and $950 to be charged as either a misdemeanor or an infraction, unless it is a second or subsequent violation which must then be charged as a misdemeanor punishable pursuant to Section 19 of the Penal Code. Additionally, Public Resources Code section 41953 specifies the maximum civil penalty amounts that courts are allowed to impose in response to civil actions brought by the designated recycler; the amount allowed for the first violation ($2,000) is less than half of the amount allowed for subsequent violations within any 12-month period ($5,000). Alternatively, courts may award treble damages instead if greater than applicable civil penalty limits. September 26, 2017 Contra Costa County Board of Supervisors Minutes 357 State Addresses Fraudulent CRV Recycling Activities: ~~CalRecycle’s Division of Recycling is responsible for the California Refund Value (CRV) recycling program. CalRecycle’s website lists self-haul type trucks being used to deliver beverage containers to a recycling center as one of the potentially fraudulent activities that should be reported to the Division of Recycling’s toll - free tip hotline at 1-866-CANLOAD (1-866-226-5623). [1] Persons who haul routinely generated Residential Solid Waste and/or Commercial Solid Waste or recyclables from homes or businesses in the unincorporated areas without entering into a franchise agreement with the County would be in violation of Section 418-7.602 of the County Ordinance Code. This does not apply to the hauling of construction or demolition waste, industrial waste or septage). September 26, 2017 Contra Costa County Board of Supervisors Minutes 358 RECOMMENDATION(S): ADOPT Resolution No. 2017/288 approving the Side Letter between Contra Costa County and Teamsters Local 856 regarding classifications providing diagnostic imaging services. FISCAL IMPACT: Increased costs are estimated to be $950,000 annually (100% Hospital Enterprise Fund I). BACKGROUND: This Side Letter arises out of negotiations regarding diagnostic imaging provided by County employees represented by Teamsters Local 856. As a result, the County and Local 856 have agreed to the terms of the Side Letter attached. In summary, the Side Letter adds additional and modifies existing classifications to specify certifications, increase wages, require mandatory on-call, and provide for lead direction. CONSEQUENCE OF NEGATIVE ACTION: The County will not be able to efficiently provide diagnostic imaging services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Enid Mendoza, Senior Deputy County Administrator, (925)335-1039 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Robert Campbell, Auditor-Controller, Dianne Dinsmore, Human Resources Director D.12 To:Board of Supervisors From:David Twa, County Administrator Date:September 26, 2017 Contra Costa County Subject:Resolution No. 2017/288 – Teamsters Local 856 Side Letter on Diagnostic Imaging September 26, 2017 Contra Costa County Board of Supervisors Minutes 359 AGENDA ATTACHMENTS Resolution No. 2017/288 Side Letter with Teamsters dated 9-18-17 MINUTES ATTACHMENTS Signed Resolution No. 2017/288 September 26, 2017 Contra Costa County Board of Supervisors Minutes 360 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 09/26/2017 by the following vote: AYE: John Gioia Candace Andersen Diane Burgis Karen Mitchoff NO: ABSENT:Federal D. Glover ABSTAIN: RECUSE: Resolution No. 2017/288 In the Matter of: The Side Letter Agreement between the County of Contra Costa and Teamsters Local 856, regarding classifications providing diagnostic imaging services The Contra Costa County Board of Supervisors acting solely in its capacity as the governing board of the County of Contra Costa RESOLVES THAT: Effective September 26, 2017, the attached Side Letter of Agreement dated September 19, 2017, between the County of Contra Costa and Teamsters Local 856, be ADOPTED: Contact: Enid Mendoza, Senior Deputy County Administrator, (925)335-1039 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Robert Campbell, Auditor-Controller, Dianne Dinsmore, Human Resources Director 4 1 September 26, 2017 Contra Costa County Board of Supervisors Minutes 361 September 26, 2017 Contra Costa County Board of Supervisors Minutes 362 SIDE LETTER AGREEMENT BETWEEN THE COUNTY OF CONTRA COSTA AND TEAMSTERS LOCAL 856 This Side Letter is by and between the County of Contra Costa (“County”) and Teamsters Local 856 (“Local 856”) and is effective following approval by the Board of Supervisors. This Side Letter arises out of negotiations regarding diagnostic imaging. As a result, the County and Local 856 agree as follows: 1. Effective the day following Board approval of this Side Letter, the title of the classification of Junior Radiologic Technologist (V8WC) will change to Diagnostic Imaging Technologist I (V8WC). 2. Effective the day following Board approval of this Side Letter, the County will establish the classification of Diagnostic Imaging Technologist II (V8VB) at a monthly five-step salary range of $7,323.44-$8,901.68. 3. Effective the day following Board approval of this Side Letter, the County will establish the classification of Diagnostic Imaging Technologist III-A (CT/MRI) at a monthly five-step salary range of $8,055.78-$9,791.85. This flexibly staffed classification at a minimum will require certifications of both CRT and ARRT necessary to perform MRI or CT scans. 4. Effective the day following Board approval of this Side Letter, the County will establish the classification of Diagnostic Imaging Technologist III- B (Mammo/IR) at a monthly five-step salary range of $8,055.78-$9,791.85. This flexibly staffed classification at a minimum will require certifications of both CRT and ARRT necessary to perform Mammography or Interventional Radiography. 5. Effective the day following Board approval of this Side Letter, employees in the classifications of Senior Radiologic Technologist and Ultrasound Technologist II are required to be On-Call up to a maximum of 120 hours per month. This requirement expires upon the effective date of the reclassifications to Diagnostic Imaging Technologist III-A and III-B set forth in paragraph 8, below, and is replaced with the requirement set forth in paragraph 10, below. 6. Effective October 1, 2017, the salary range of the classification of Ultrasound Technologist II (V8TB) will increase by twenty percent (20%) to a new salary range of $8,899.68 - $10,817.63. 7. Employees in the Junior Radiologic Technologist (V8WC) classification who meet the qualifications for the new classifications of Diagnostic Imaging Technologist II, III-A or III-B, will be reclassified to the higher classification for which they qualify effective October 1, 2017. Employees who are reclassified will be placed at the salary step closest to, but not less than, their salary step on the Junior Radiologic Technologist salary range. 8. Employees in the Senior Radiologic Technologist (V8VA) classification who meet the qualifications for the new classifications of Diagnostic Imaging Technologist II, III-A or September 26, 2017 Contra Costa County Board of Supervisors Minutes 363 III-B will be reclassified to the higher classification for which they qualify effective October 1, 2017. Employees who are reclassified will be placed at the salary step closest to, but not less than, their salary step on the Senior Radiologic Technologist salary range. For those employees who meet the qualifications for Diagnostic Imaging Technologist II, Diagnostic Imaging Technologist III-A or Diagnostic Imaging Technologist III-B after October 1, 2017, management reserves the right to flex up as needed. 9. Employees in the classification of Senior Radiologic Technologist, who do not meet the qualifications for the new classifications of Diagnostic Imaging Technologist II, III- A or III-B, will remain in the Senior Radiologic Technologist classification with a y- rated salary. The employees are eligible to receive the previously negotiated 3% wage increase on July 1, 2018. Upon meeting the minimum qualifications of the Diagnostic Imaging Technologist II, III-A, or III-B classification, the employee will present a copy of the required certifications to Diagnostic Imaging management. Upon verification by management, the reclassification will become effective the first of the month following presentation of the certificates. The Senior Radiologic Technologist classification will be phased out through attrition as employees promote, accept another position, retire, resign, or are terminated. 10. Effective October 1, 2017, Section 54.3.H – Diagnostic Imaging & Ultrasound Technologists – of the Memorandum of Understanding (“MOU”) (July 1, 2016 – June 30, 2019) will be replaced with the following new Section 54.3.H: H. Diagnostic Imaging & Ultrasound Technologists. 1. On-Call Duty and Call Back Time. a. On-Call Duty. Permanent full-time, permanent part-time, permanent- intermittent, and temporary employees in the classifications of Diagnostic Imaging Technologist III-A, Diagnostic Imaging Technologist III-B, and Ultrasound Technologist II (V8TB) assigned to On-Call Duty will be paid one (1) hour of straight time pay for each two (2) hours designated as On-Call Duty. If an employee’s On-Call Duty hours are not in increments of two (2) hours, then the On-Call Duty hours will be pro-rated. If an employee is called back to work while assigned to On- Call Duty, the employee will be paid for the total assigned On-Call Duty hours regardless of when the employee returns to work. An employee is considered assigned to On-Call Duty if all of the following criteria are met: i. An employee is not scheduled to work on County premises, but is required to report to work immediately if called. ii. The employee must provide his/her supervisor with current contact information so that the supervisor can reach the employee with ten (10) minutes or less notice. September 26, 2017 Contra Costa County Board of Supervisors Minutes 364 iii. The Department Head designates and approves the employees who will be assigned to On-Call Duty. b. Call Back Time. Permanent full-time, permanent part-time, permanent- intermittent, and temporary employees in the classifications of Diagnostic Imaging Technologist III-A, Diagnostic Imaging Technologist III-B, and Ultrasound Technologist II assigned to On-Call Duty are eligible to receive Call Back Time Pay as set forth in Section 8 of this MOU. 2. A five percent (5%) differential will be paid to any qualified Senior Radiologic Technologist when scheduled to perform mammograms or CT scans on the day shift, Monday through Friday, or when completing the necessary paperwork. When performing CT scans or mammograms at other times, the Senior Radiologic Technologist will be paid the five percent (5%) differential for actual time spent performing the procedure and completing the necessary paperwork. 3. When performing an angiogram Monday through Friday, other than during the day shift, the Diagnostic Imaging Technologist classification series will be compensated at a flat rate of $500 per procedure. 4. Each permanent full-time employee in the classes of Senior Radiologic Technologist, Ultrasound Technologist I & II and Diagnostic Imaging Technologist I, II, III-A, and III-B will be granted twelve (12) hours per year of continuing education (CE) leave to complete courses required for license renewal. For permanent part-time employees, CE leave will be prorated based on their assigned hours. Employees may carry over CE leave from one year to the next up to a maximum of twenty-four (24) hours without restriction. 5. All employees in the classifications of Diagnostic Imaging Technologist III-A and Ultrasound Technologist II are required to be On-Call up to a maximum of 120 hours per month. 6. Employees in the classifications of Diagnostic Imaging Technologist III-A, Diagnostic Imaging Technologist III-B, and Ultrasound Technologist II will receive a lead differential of five percent (5%) of the employee’s base hourly rate of pay while performing lead duties specifically assigned to them by management. Management retains the right to assign lead pay per the agreed upon duties as outlined in the job specification. 11. A. Any references to the Junior and Senior Radiologic Technologist classifications throughout the MOU and its Attachments are deemed to refer to the new classification titles described in this Side Letter, except as otherwise described herein. September 26, 2017 Contra Costa County Board of Supervisors Minutes 365 September 26, 2017 Contra Costa County Board of Supervisors Minutes 366 RECOMMENDATION(S): ADOPT Resolution No. 2017/351 approving the Side Letter between Contra Costa County and AFSCME Local 512 confirming employees in the Engineering Technician Units eligibility for the deferred compensation special benefit. FISCAL IMPACT: No additional cost. This action confirms existing practice. BACKGROUND: During a review of benefit eligibility, as part of the PeopleSoft upgrade project, employees in the Engineering Technician Unit were deemed ineligible for the deferred compensation special benefit. Employees in the unit were actually eligible and had been receiving the benefit. The format of the text and the language of the Memorandum of Understanding (MOU) was awkward. The side letter clarifies the eligibility that was negotiated for this group in the previous MOU. CONSEQUENCE OF NEGATIVE ACTION: The Memorandum of Understanding will not specify that Engineering Technician Unit employees are eligible for the benefit. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Ann Elliott, Human Resources Manager D.13 To:Board of Supervisors From:David Twa, County Administrator Date:September 26, 2017 Contra Costa County Subject:Resolution No. 2017/351 – AFSCME Local 512 Side Letter Engineering Technician Unit Clarification September 26, 2017 Contra Costa County Board of Supervisors Minutes 367 AGENDA ATTACHMENTS Resolution No. 2017/351 MINUTES ATTACHMENTS Signed Resolution No. 2017/351 September 26, 2017 Contra Costa County Board of Supervisors Minutes 368 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 09/26/2017 by the following vote: AYE: John Gioia Candace Andersen Diane Burgis Karen Mitchoff NO: ABSENT:Federal D. Glover ABSTAIN: RECUSE: Resolution No. 2017/351 In the Matter of: The Side Letter Agreement between the County of Contra Costa and the AFSCME Local 512, confirming employees in the Engineering Technician Units eligibility for the deferred compensation special benefit. The Contra Costa County Board of Supervisors acting solely in its capacity as the governing board of the County of Contra Costa RESOLVES RESOLVES THAT: The attached Side Letter of Agreement dated September 19, 2017, between the County of Contra Costa and AFSCME Local 512, be ADOPTED. Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Ann Elliott, Human Resources Manager 4 1 September 26, 2017 Contra Costa County Board of Supervisors Minutes 369 September 26, 2017 Contra Costa County Board of Supervisors Minutes 370 RECOMMENDATION(S): Receive the report from the Chief Assistant County Administrator on the status of the new administration building and emergency operations center/Sheriff's Office administration building projects including updates on project scope changes, parking alternatives, energy efficiency and LEED designations and potential schedule impacts. FISCAL IMPACT: 100% General fund. BACKGROUND: The report outlines the current design status of the new administration building and emergency operations center and Sheriff's Administration building projects. Updates will be given on the impacts of soil conditions and sea level rise on the project size and scope of the new administration building including a discussion of the parking alternatives under consideration. The energy efficiency and LEED designations of both buildings will be updated with a discussion of the procurement process and its potential impact on LEED designation. CONSEQUENCE OF NEGATIVE ACTION: Potential delay of project schedule. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Eric Angstadt (925) 335-1009 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D.14 To:Board of Supervisors From:David Twa, County Administrator Date:September 26, 2017 Contra Costa County Subject:Update on County Building Projects September 26, 2017 Contra Costa County Board of Supervisors Minutes 371 RECOMMENDATION(S): CONTINUE the emergency action originally taken by the Board of Supervisors on March 7, 2017, pursuant to Public Contract Code Sections 22035 and 22050, to repair the Morgan Territory Road Slide Repair Project, as recommended by the Interim Public Works Director, Clayton area. Project No. 0672-6U6203 (District III) FISCAL IMPACT: The total cost of the project is not expected to exceed $6,000,000. The project will be funded by Local Road Funds (100%). County staff is actively pursuing reimbursement through the Federal Emergency Management Agency (FEMA) as a result of the State and Federal emergency declarations. BACKGROUND: On March 7, 2017, the Board of Supervisors declared an emergency and authorized the Public Works Director to proceed in the most expeditious manner to repair Morgan Territory Road approximately 1 mile south of Marsh Creek Road. The repair work requires the installation of two structural retaining wall APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Kevin Emigh, 925.313-2233 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 1 To:Board of Supervisors From:Brian M. Balbas, Interim Public Works Director/Chief Engineer Date:September 26, 2017 Contra Costa County Subject:CONTINUE the emergency action for the Morgan Territory Road Slide Repair project, Clayton area. September 26, 2017 Contra Costa County Board of Supervisors Minutes 372 BACKGROUND: (CONT'D) systems, excavation and backfill of embankment between the wall systems, reconstruction of pavement, drainage improvements, and pavement striping. Public Works Department staff completed the road repair design and requested prices for the necessary equipment, services, and supplies to perform the emergency repair project as expeditiously as possible. The resulting price quotes were received on May 23, 2017. On June 1, 2017, the Public Works Director signed a construction contract with Flatiron West, Inc. to perform the emergency repair work. The emergency repairs began on July 17, 2017 and will be complete by November 2017. During the construction period, Morgan Territory Road will be closed at the slide site and local traffic will use a temporary access on Leon Drive through the Marsh Creek Detention Facility driveway. Public Contract Code Section 22050 requires that, for a body that meets weekly, the need to continue the emergency declaration be reviewed at least every 14 days until the local emergency is terminated. Since the conditions that warranted the emergency declaration persist, it is appropriate for the Board to continue the emergency actions regarding the hazardous conditions caused by storm damage. CONSEQUENCE OF NEGATIVE ACTION: Non-concurrence at this point in the project could cause delays in completion of the slide repairs. September 26, 2017 Contra Costa County Board of Supervisors Minutes 373 RECOMMENDATION(S): CONTINUE the emergency action originally taken by the Board of Supervisors on February 14, 2017, pursuant to Public Contract Code Sections 22035 and 22050, to repair the Alhambra Valley Road Washout Project, as recommended by the Interim Public Works Director, Pinole area. Project No. 0672-6U6201 (District I) FISCAL IMPACT: The total cost of the project is not expected to exceed $4,000,000. The project will be funded by Local Road Funds (100%). The project is eligible for prorated reimbursement under the state of emergency declared by Governor Brown on January 23, 2017. BACKGROUND: On February 14, 2017, the Board of Supervisors declared an emergency and authorized the Public Works Director to proceed in the most expeditious manner to repair the washed out portion of Alhambra Valley Road. The repair work requires the construction of a new bridge with wingwalls, slope protection and APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Kevin Emigh, 925.313-2233 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 2 To:Board of Supervisors From:Brian M. Balbas, Interim Public Works Director/Chief Engineer Date:September 26, 2017 Contra Costa County Subject:CONTINUE the emergency action for the repair of the Alhambra Valley Road Washout, Pinole area. September 26, 2017 Contra Costa County Board of Supervisors Minutes 374 BACKGROUND: (CONT'D) roadway conform work. Public Works Department staff completed the bridge design and requested prices for the necessary equipment, services, and supplies to perform the emergency repair project as expeditiously as possible. The resulting price quotes were received on May 23, 2017. On May 24, 2017, the Public Works Director signed a construction contract with Flatiron West, Inc. to perform the emergency repair work. The emergency repairs began June 12 with completion anticipated by the end of September 2017. Public Contract Code Section 22050 requires that, for a body that meets weekly, the need to continue the emergency declaration be reviewed at least every 14 days until the local emergency is terminated. Since the conditions that warranted the emergency declaration persist, it is appropriate for the Board to continue the emergency actions regarding the hazardous conditions caused by storm damage. CONSEQUENCE OF NEGATIVE ACTION: Non-concurrence at this point in the project could cause delays in completion of the washout repairs. September 26, 2017 Contra Costa County Board of Supervisors Minutes 375 RECOMMENDATION(S): ADOPT Traffic Resolution No. 2017/4462 to prohibit parking at all times of vehicles six feet or more in height (including any load thereon), or 20 feet or more in length, on Pacheco Boulevard (Road No. 3951C), beginning from its intersection with Arthur Road (Road No. 3681), and extending southeasterly for a distance of 3,432 feet (0.65 miles), or to the City limit, as recommended by the Interim Public Works Director, Martinez area. (District V) FISCAL IMPACT: No fiscal impact. BACKGROUND: The Traffic Engineering section received a request from the Public Works Maintenance Division to prohibit tractor trailers and trucks from parking on the wide dirt shoulders along portions of Pacheco Boulevard. Truck and trailer parking along this minor arterial has caused shoulder damage and requires ongoing maintenance. In addition, several residents complained about truck and RV parking along adjacent sections of Pacheco Boulevard with improved shoulders. Although there does not appear to be any safety or maintenance concerns associated with the large vehicle parking along this portion of Pacheco Boulevard, which is mostly residential, they are seen as a constant APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Monish Sen (925) 313-2187 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 3 To:Board of Supervisors From:Brian M. Balbas, Interim Public Works Director/Chief Engineer Date:September 26, 2017 Contra Costa County Subject:ADOPT Traffic Resolution to prohibit parking at all times of vehicles with specific height and length on portions of Pacheco Blvd., Martinez area. September 26, 2017 Contra Costa County Board of Supervisors Minutes 376 BACKGROUND: (CONT'D) nuisance, a source of dumping, and an undesirable feature for a residential community. This action will support law enforcement in their efforts to enforce these restrictions. CONSEQUENCE OF NEGATIVE ACTION: Parking of large tractor trailers, trucks, and RVs will continue to be permitted on this roadway. AGENDA ATTACHMENTS Traffic Resolution No. 2017/4462 MINUTES ATTACHMENTS Signed: Traffic Resolution No. 2017/4462 September 26, 2017 Contra Costa County Board of Supervisors Minutes 377 September 26, 2017 Contra Costa County Board of Supervisors Minutes 378 September 26, 2017 Contra Costa County Board of Supervisors Minutes 379 RECOMMENDATION(S): ADOPT Resolution No. 2017/328, approving and authorizing the Interim Public Works Director, or designee, to fully close a portion of San Pablo Dam Road between El Portal Drive and Appian Way, on September 17, 2017, from 6:00 a.m. through 7:00 p.m., for the purpose of the Annual El Sobrante Stroll, El Sobrante area. (District I) FISCAL IMPACT: No fiscal impact. BACKGROUND: Applicant shall follow guidelines set forth by the Public Works Department. CONSEQUENCE OF NEGATIVE ACTION: Applicant will be unable to close the road for planned activities. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Bob Hendry 925.674-7744 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 4 To:Board of Supervisors From:Brian M. Balbas, Interim Public Works Director/Chief Engineer Date:September 26, 2017 Contra Costa County Subject:Approve and Authorize the closure of a portion of San Pablo Dam Road on September 17, 2017, El Sobrante area. September 26, 2017 Contra Costa County Board of Supervisors Minutes 380 AGENDA ATTACHMENTS Resolution No. 2017/328 MINUTES ATTACHMENTS Signed: Resolution No. 2017/328 September 26, 2017 Contra Costa County Board of Supervisors Minutes 381 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 09/26/2017 by the following vote: AYE: John Gioia Candace Andersen Diane Burgis Karen Mitchoff NO: ABSENT:Federal D. Glover ABSTAIN: RECUSE: Resolution No. 2017/328 IN THE MATTER OF: Approving and Authorizing the Interim Public Works Director, or designee, to fully close a portion of San Pablo Dam Road between El Portal Drive and Appian Way, on September 17, 2017 from 6:00 a.m. through 7:00 p.m., for the purpose of the Annual El Sobrante Stroll, El Sobrante area. (District I) RC17-10 IT IS BY THE BOARD RESOLVED that permission is granted to El Sobrante Chamber of Commerce to fully close San Pablo Dam Road between El Portal Drive and Appian Way, except for emergency traffic, on September 17, 2017 for the period of 6:00 a.m. through 7:00 p.m., subject to the following conditions: 1. Traffic will be detoured via neighboring streets per traffic control plan reviewed by Public Works. 2. All signing to be in accordance with the California Manual on Uniform Traffic Control Devices. 3. El Sobrante Chamber of Commerce shall comply with the requirements of the Ordinance Code of Contra Costa County. 4. El Sobrante Chamber of Commerce shall maintain a 20-foot wide emergency vehicle lane at all times through the entire length of the closure. 5. Provide the County with a Certificate of Insurance in the amount of $1,000,000.00 for Comprehensive General Public Liability which names the County as an additional insured prior to permit issuance. 6. Obtain approval for the closure from the Sheriff’s Department, the California Highway Patrol and the Fire District. Contact: Bob Hendry 925.674-7744 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: 4 1 September 26, 2017 Contra Costa County Board of Supervisors Minutes 382 September 26, 2017 Contra Costa County Board of Supervisors Minutes 383 RECOMMENDATION(S): ADOPT Resolution No. 2017/337 approving the annual county miles in the Total Maintained Mileage for County Roads Report, as recommended by the Interim Public Works Director, Countywide. FISCAL IMPACT: No fiscal impact. BACKGROUND: The California Department of Transportation (Caltrans) requires annual total mileage to determine the amount of money allocated to the County from the gasoline tax. CONSEQUENCE OF NEGATIVE ACTION: The report cannot be submitted to Caltrans without Board approval. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Jim Stein, (925) 313-2343 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Jim Stein, County Surveyor-Exempt C. 5 To:Board of Supervisors From:Brian M. Balbas, Interim Public Works Director/Chief Engineer Date:September 26, 2017 Contra Costa County Subject:Approve the Annual County Miles in the Total Maintained Mileage for County Roads Report, Countywide. September 26, 2017 Contra Costa County Board of Supervisors Minutes 384 AGENDA ATTACHMENTS Resolution No. 2017/337 Exhibit A Road Mileage MINUTES ATTACHMENTS Signed: Resolution No. 2017/337 September 26, 2017 Contra Costa County Board of Supervisors Minutes 385 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 09/26/2017 by the following vote: AYE: John Gioia Candace Andersen Diane Burgis Karen Mitchoff NO: ABSENT:Federal D. Glover ABSTAIN: RECUSE: Resolution No. 2017/337 IN THE MATTER OF: Correcting the Total Maintained Mileage for County Roads Report. (All Districts) WHEREAS, Section 2121 of the Streets and Highways Code provides that in May of each year, each county shall submit to the State Department of Transportation any additions or exclusions from its mileage of maintained county roads, specifying the terminuses and mileage of each route added or excluded; and WHEREAS, the State Department of Transportation certified to the State Controller on May 1, 2016, that the total mileage of maintained county roads in Contra Costa County was 666.16 WHEREAS, the Interim Public Works Director now reports that the total mileage of maintained county roads as of January 1, 2017, is 663.22 miles NOW, THEREFORE, BE IT RESOLVED, that this Board finds and determines that the mileage of maintained County roads in Contra Costa County is 663.22, and that the mileage of each route added to or excluded from the County’s maintained roads is as shown in Exhibit “A,” such exhibit being made a part of this resolution. Contact: Jim Stein, (925) 313-2343 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Jim Stein, County Surveyor-Exempt 4 1 September 26, 2017 Contra Costa County Board of Supervisors Minutes 386 “EXHIBIT A” CONTRA COSTA COUNTY ROAD MILEAGE (+ & -) ADDITIONS to ROAD MILEAGE Road No. Road Name Class Mileage CRS Page Coord. - - - - - Road Mileage loss due to Annexation or Vacation Road No. Road Name Class Mileage CRS Page Coord 2842B Bollinger Canyon Rd. 5 -.14 5L25 6K 5701 Dougherty Rd. 5 -2.85 6L21 5H Corrections to Road Mileage Road No. Road Name Class Mileage + or - CRS Page Coord. 3845CW Paulson Ln 7 +.05 5L15 3D *Addition to an existing county maintained road September 26, 2017 Contra Costa County Board of Supervisors Minutes 387 “EXHIBIT A” CONTRA COSTA COUNTY ROAD MILEAGE (+ & -) ADDITIONS to ROAD MILEAGE Maintained Mileage Reported on January 1, 2016 666.16 Total Additions +0.00 Total Subtractions -2.99 Total Corrections +0.05 Maintained Mileage as of January 1, 2017 663.22 G:\engsvc\RECORDS\Road Log\2017 Exhibit A for 2016 Road Year.docx RH:js 09/12/2017 September 26, 2017 Contra Costa County Board of Supervisors Minutes 388 September 26, 2017 Contra Costa County Board of Supervisors Minutes 389 RECOMMENDATION(S): APPROVE the Notice of Intention to Sell Real Property (NOI), identified as Assessor’s Parcel Number 357-081-015 and located at 343 Rodeo Avenue, Rodeo, (Property) pursuant to Government Code 25363. (Project No. 4500-8WL131) DETERMINE that the Property acquired by Contra Costa County (County) described in the NOI to Sell Real Property attached hereto and incorporated herein, is surplus and not required for public use. DECLARE County’s intention to sell said Property under the terms and conditions contained in the Notice of Public Land Sale for said Property prepared for the County by the County Real Estate Division. APPROVE the Notice of Public Land Sale; and, DIRECT the Real Estate Division of the Public Works Department to publish NOI in the West Contra Costa Times and Contra Costa Times pursuant to Government Code Section 25363. The Board sets November 30, 2017 at 2:00 p.m. at 255 Glacier Drive, Martinez, California, as the time and place where oral bids will be received and considered. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Angela Bell (925) 313-2337 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 6 To:Board of Supervisors From:Brian M. Balbas, Interim Public Works Director/Chief Engineer Date:September 26, 2017 Contra Costa County Subject:Approve Notice of Intention to Sell Real Property located at 343 Rodeo Avenue, Rodeo area. September 26, 2017 Contra Costa County Board of Supervisors Minutes 390 FISCAL IMPACT: The County anticipates receiving a minimum of $60,000 in revenue from the public auction sale of this Property. BACKGROUND: The Property is the site of the former Rodeo Veterans building occupied by War Memorial Hall Association (Association). In 2008, the lease with the Association was terminated and the Association relocated to Pinole. The building had been vacant since 2008 and had significant interior and water damage making it a public nuisance. In July 2017, the building was demolished leaving a 5,824 sq. ft. vacant lot. The Notice of Completion was approved by the Board of Supervisors on September 19, 2017. County staff recommends designating the property as surplus and selling the property "as is" at public auction. A Notice of Exemption (CP #16-44) was filed on September 28, 2016. CONSEQUENCE OF NEGATIVE ACTION: The County would continue to own and maintain the subject property. AGENDA ATTACHMENTS Notice of Intention to sell Real Property MINUTES ATTACHMENTS Signed: Notice of Intention to sell Real Property September 26, 2017 Contra Costa County Board of Supervisors Minutes 391 September 26, 2017 Contra Costa County Board of Supervisors Minutes 392 CONTRA COSTA COUNTY PUBLIC WORKS DEPARTMENT 255 Glacier Drive Martinez, CA 94553 PUBLICATION REQUEST TO: Real Property Clerk FROM: Angela Bell Public Works Department (925) 313-2337 BOARD MTG. DATE: September 26, 2017 PREVIOUSLY APPROVED BY BOS ON: N/A PUBLICATION DATES: September 30-October 4, 2017 REQUESTED PUBLISHING PAPER(S): Contra Costa Times and West Contra Costa Times G:\realprop\Bell\343 Rodeo Ave.-Vets Disposal\BO.27a Notice of Intention to sell at public auction.doc Do not type below this line – Publication language on following page September 26, 2017 Contra Costa County Board of Supervisors Minutes 393 CONTRA COSTA COUNTY PUBLIC WORKS DEPARTMENT 255 Glacier Drive Martinez, CA 94553 NOTICE OF INTENTION TO SELL REAL PROPERTY (Government Code § 25363) The County Real Estate Division will sell at public auction to the highest responsible bidder, the real property hereinafter described: Assessor's Parcel No. 357-081-015 is a 5,824 sf vacant lot, located at 343 Rodeo Avenue in Rodeo, California in a Planned Unit Development area with a General Plan Land Use of Public, Semi-Public. The auction will be held at 255 Glacier Drive, Martinez, California, on November 30, 2017 at 2:00 PM. Terms and Conditions of Sale are available at the office of Contra Costa County, Public Works Department, Real Estate Division, 255 Glacier Drive, Martinez, California 94553, or may be requested by phone to be mailed by calling (925) 313-2337. The County reserves the right to reject any and all bids received. The parcel will be sold “AS -IS” and the purchaser assumes all risks and responsibility. The parcel will be sold without warranty as to possible uses and the purchaser assumes all risks and responsibilities. AB:al G:\realprop\Bell\343 Rodeo Ave.-Vets Disposal\BO.27a Notice of Intention to sell at public auction.doc I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: David Twa, Clerk of the Board of Supervisors and County Administrator By , Deputy September 26, 2017 Contra Costa County Board of Supervisors Minutes 394 September 26, 2017 Contra Costa County Board of Supervisors Minutes 395 September 26, 2017 Contra Costa County Board of Supervisors Minutes 396 RECOMMENDATION(S): ADOPT Resolution No. 2017/338 declaring October 2017 as Creek and Channel Safety Awareness Month; and ACCEPT the following status report from the Public Works Department and the Contra Costa County Flood Control & Water Conservation District (FC District) on the Creek and Channel Safety Awareness Program (CCSAP); and DIRECT the Public Works Department and the FC District to continue with implementation and the annual campaign of a Countywide sustainable CCSAP, including a follow-up report to this Board in one year. FISCAL IMPACT: Annual notices, outreach, and maintenance of safety features for this year is estimated to cost $70,000 and will be funded by Flood Control Zone 3B. BACKGROUND: On March 1, 2011, the Board of Supervisors directed the FC District to develop a sustainable and impactful outreach program to promote creek and channel safety throughout the County, after the drowning of two high school students in the Walnut Creek channel. In response, APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Tim Jensen, (925) 313-2390 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: David Twa, CAO, Thomas Geiger, County Counsel's Office, Sharon Hymes-Offord, Risk Management, Betsy Burkhart, CCTV, Carrie Ricci, Deputy Public Works Director, Mike Carlson, Deputy Chief Engineer, Tim Jensen, Flood Control, Catherine Windham, Flood Control C. 7 To:Contra Costa County Flood Control District Board of Supervisors From:Brian M. Balbas, Interim Public Works Director/Chief Engineer Date:September 26, 2017 Contra Costa County Subject:Creek and Channel Safety Awareness Month and its Associated Program, Countywide. Project No. 7520-6B8311 September 26, 2017 Contra Costa County Board of Supervisors Minutes 397 BACKGROUND: (CONT'D) the FC District formed a CCSAP team that developed a strategy to achieve this goal. On October 4, 2011, the Board declared October 2011 as the first Creek and Channel Safety Awareness Month, accepted the status report from the FC District on the Creek and Channel Safety Awareness Program, approved the implementation plan, and directed the FC District to continue with implementation and initiation of an annual campaign of a sustainable Creek and Channel Safety Awareness Program, including a follow-up report to the Board in one year. Since then, the Board of Supervisors received a status report on the Annual Creek and Channel Safety Awareness Program and declared October as Creek and Channel Safety Awareness Month in the years 2012 through 2016. The Board of Supervisors also directed the FC District to continue with implementation and the annual campaign of a Countywide sustainable Creek and Channel Safety Awareness Program, including a follow-up report to the Board in one year. This past year, we refreshed the warning stencils and signs in our facilities, completed the annual outreach to schools in September, and worked with Walnut Creek Intermediate School to put on our second annual Creek and Channel Safety Week. The second annual safety week involved working with the leadership class to help develop and implement events for students that would raise student awareness of the “Stay Out, Stay Alive!” campaign. The highly successful program engaged hundreds of students in such activities as a poster competition, trivia contest, and demonstrations from Consolidated Fire Swiftwater Rescue personnel. This occurred the week of November 14, 2016, and it received positive local news coverage. As in the past, several student posters were laminated and placed in prominent locations in downtown Walnut Creek to communicate our safety message through the winter. The Interim Chief Engineer, FC District, recommends that the Board declare October 2017 as Creek and Channel Safety Awareness Month, accept the above report, and direct the Public Works Department and FC District to continue with implementation and the annual campaign of a Countywide sustainable Creek and Channel Safety Awareness Program, including a follow-up report to this Board in one year. CONSEQUENCE OF NEGATIVE ACTION: If this Resolution is not adopted, members of the public may not receive important information about creek and channel safety. CHILDREN'S IMPACT STATEMENT: The FC District will continue to work with the schools and youth-based groups within the County to educate children about safety regarding creeks and flood control channels. AGENDA ATTACHMENTS Resolution No. 2017/338 MINUTES ATTACHMENTS Signed: Resolution No. 2017/338 September 26, 2017 Contra Costa County Board of Supervisors Minutes 398 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 09/26/2017 by the following vote: AYE: John Gioia Candace Andersen Diane Burgis Karen Mitchoff NO: ABSENT:Federal D. Glover ABSTAIN: RECUSE: Resolution No. 2017/338 In The Matter Of: Declaring October 2017 as Creek and Channel Safety Awareness Month, Countywide. WHEREAS, various regional flood control channels were constructed in Contra Costa County to efficiently drain stormwater and runoff from within the cities and towns; and WHEREAS, in April 2010, a family lost a husband and son in the rain-swollen Walnut Creek Channel; and WHEREAS, in February 2011, two young men drowned in the same channel; and WHEREAS, on March 1, 2011, the Board of Supervisors directed the County Public Works Department and Contra Costa County Flood Control & Water Conservation District to pursue a sustainable outreach program to educate the public on the benefits and dangers of creeks and channels; and WHEREAS, continued education of the public about creeks and channels has been determined as the best way to keep citizens safe and avoid future tragedies; and WHEREAS, the Creek and Channel Safety Awareness Program is now being implemented Countywide with an annual declaration of October as Creek and Channel Safety Awareness Month to remind the public of the Program. NOW, THEREFORE, BE IT RESOLVED that the Contra Costa County Board of Supervisors hereby declares October 2017 as Creek and Channel Safety Awareness Month encouraging the public to be informed about the benefits and dangers of creeks and channels throughout Contra Costa County. Contact: Tim Jensen, (925) 313-2390 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: David Twa, CAO, Thomas Geiger, County Counsel's Office, Sharon Hymes-Offord, Risk Management, Betsy Burkhart, CCTV, Carrie Ricci, Deputy Public Works Director, Mike Carlson, Deputy Chief Engineer, Tim Jensen, Flood Control, Catherine Windham, Flood Control 4 1 September 26, 2017 Contra Costa County Board of Supervisors Minutes 399 September 26, 2017 Contra Costa County Board of Supervisors Minutes 400 RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a month-to-month hangar rental agreement with Delmar Alan Humbert for a shade hangar at Buchanan Field Airport effective September 16, 2017 in the monthly amount of $177.07, Pacheco area. (District IV) FISCAL IMPACT: The Airport Enterprise Fund will realize $2,124.84 annually. BACKGROUND: On September 1, 1970, Buchanan Airport Hangar Company entered into a 30-year lease with Contra Costa County for the construction of seventy-five (75) hangars and eighteen (18) aircraft shelters at Buchanan Field Airport. Buchanan Airport Hangar Company was responsible for the maintenance and property management of the property during that 30-year period. On September 1, 2000, the County obtained ownership of the aircraft hangars and shelters, pursuant to the terms of the above lease. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Beth Lee, (925) 681-4200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 8 To:Board of Supervisors From:Keith Freitas, Airports Director Date:September 26, 2017 Contra Costa County Subject:APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a hangar rental agreement with Buchanan Field Airport Hangar tenant September 26, 2017 Contra Costa County Board of Supervisors Minutes 401 BACKGROUND: (CONT'D) On February 13, 2007, Contra Costa County Board of Supervisors approved the new Large Hangar Lease Agreement for use with the larger East Ramp Hangars. On February 3, 2008, Contra Costa County Board of Supervisors approved the amended T-Hangar Lease Agreement which removed the Aircraft Physical Damage Insurance requirement. The new amended T-hangar Lease Agreement will be used to enter into this aircraft rental agreement. CONSEQUENCE OF NEGATIVE ACTION: A negative action will cause a loss of revenue to the Airport Enterprise Fund. ATTACHMENTS Hangar Rental Agmt - D Humbert September 26, 2017 Contra Costa County Board of Supervisors Minutes 402 September 26, 2017 Contra Costa County Board of Supervisors Minutes 403 September 26, 2017 Contra Costa County Board of Supervisors Minutes 404 RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Airports, or designee, to host the 10th Annual Tenant Appreciation Barbeque (tentatively scheduled for Thursday, May 3, 2018), in an amount of approximately $17,000 and held at the Buchanan Field Airport to thank customers for choosing Contra Costa County Airports - Buchanan Field and Byron Airports to store their aircraft and/or operate businesses, Pacheco (District IV) and Byron area (District III). Pursuant to Administrative Bulletin No. 114 (County and Non-County Sponsored Events and Activities): APPROVE the Public Works - Airport Division to host the 10th Annual Tenant Appreciation Barbeque, which will require Airport Division staff time and County resources in an amount exceeding $2,500; and, a. APPROVE and AUTHORIZE the expenditure of Airport Enterprise Funds, in an estimated amount of approximately $16,000, including but not limited to costs for food, staff time, County equipment, rental equipment (tables, chairs, etc.), supplies (utensils, cups, napkins, storage containers, etc.), and other reasonable expenses related to hosting the 2018 – 10th Annual Tenant Appreciation Barbeque (including but not limited to replacement of barbeques, smokers, fans, tents, etc.) b. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Beth Lee, (925) 681-4200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 9 To:Board of Supervisors From:Keith Freitas, Airports Director Date:September 26, 2017 Contra Costa County Subject:APPROVE and AUTHORIZE the Director of Airports, or designee, to host a County sponsored event at the Buchanan Field Airport. September 26, 2017 Contra Costa County Board of Supervisors Minutes 405 FISCAL IMPACT: There is no impact on the County General Fund. The total cost of approximately $17,000 will be fully funded by the Airport Enterprise Fund. This estimated cost includes staff time ($9,500), food/drink ($6,000), and equipment ($1,500). BACKGROUND: The 10th Annual Tenant Appreciation BBQ is tentatively scheduled for Thursday, May 3, 2018 and will be held at the Buchanan Field Airport. The average annual attendance is typically five hundred (500) tenants and the approximate annual dollar amount expended on this event is $17,000. This event was developed to recognize the airport tenants/stakeholders “our customers” and would include providing food and beverages. The goal of this event is intended to assist in marketing both the Buchanan Field and Byron Airports by highlighting the services we provide to both current and potential customers, which are the livelihood of the Airport Enterprise Fund. This is part of a marketing program to attract and retain tenants that benefit both the Airport systems (operating as a business) and the County (FY 2015-16, the Buchanan Field and Byron Airports generated $2.77 million in possessory interest tax to go back to the County General Fund). Pursuant to Administrative Bulletin 114 the County Administrator's Office has reviewed and approved the Airport’s request to host the 10 th Annual Tenant Appreciation Barbeque and recommends approval of this action by the Board of Supervisors. Pursuant to Administrative Bulletin No. 114 (County and Non-County Sponsored Events and Activities): APPROVE the Public Works - Airport Division to host the 10th Annual Tenant Appreciation Barbeque, which will require Airport Division staff time and County resources in an amount exceeding $2,500; and, a. APPROVE and AUTHORIZE the expenditure of Airport Enterprise Funds, in an estimated amount of approximately $17,000, including but not limited to costs for food, staff time, County equipment, rental equipment (tables, chairs, etc.), supplies (utensils, cups, napkins, storage containers, etc.), and other reasonable expenses related to hosting the 2018 – 10th Annual Tenant Appreciation Barbeque (including but not limited to replacement of barbeques, smokers, fans, tents, etc.) b. CONSEQUENCE OF NEGATIVE ACTION: A negative action will cause a loss of marketing and promotion opportunity for the Airport and may impact funding September 26, 2017 Contra Costa County Board of Supervisors Minutes 406 RECOMMENDATION(S): 1. ADOPT Resolution No. 2017/346, consenting to the renewal of the Concord Tourism Improvement District. 2. DIRECT the Clerk of the Board to transmit a certified copy of Resolution No. 2017/335 to the City Clerk of the City of Concord. FISCAL IMPACT: No impact to the General Fund. BACKGROUND: The Concord Tourism Improvement District (CTID) was formed in 2013 to market Concord’s participating hotels to business and leisure travelers. There are nine hotels in the CTID, including one hotel property (Crowne Plaza) located in Contra Costa County’s jurisdiction. The CTID is managed by Visit Concord, a seven member private, nonprofit board comprised of hotel operators, and Concord Chamber and City representatives. The initial CTID duration period is set to end on May 31, 2018. The owners of seven hotels in the CTID, including the owner of the Crowne Plaza, have petitioned for renewal of the district. In response to the petition, on September 5, 2017, the Concord City Council adopted Resolution No. 17-66, declaring its intention to renew the CTID. The City Council also adopted Resolution No. 17-67, requesting the Board of Supervisors to consent to the renewal. Board consent is required because unincorporated territory is included within the CTID’s boundaries. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Lia Bristol, (925) 521-7100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 10 To:Board of Supervisors From:Karen Mitchoff, District IV Supervisor Date:September 26, 2017 Contra Costa County Subject:Granting Consent to the City of Concord to Renew the Concord Tourism Improvement District September 26, 2017 Contra Costa County Board of Supervisors Minutes 407 BACKGROUND: (CONT'D) The CTID is a benefit assessment district that funds marketing and sales promotion efforts throughout the state to improve tourism and drive additional room nights. The renewed CTID includes all lodging businesses within its boundaries that have more than thirty (30) rooms. Hoteliers decided to pursue renewal of the CTID in order to maintain a revenue source devoted to marketing the CTID and Concord as a tourist, meeting and event destination. If renewed, the CTID is expected to generate approximately $1 million on an annual basis for promotion of travel and tourism specific to greater Concord. The CTID achieved the following in the past four years: · Increased Visit Concord Tourism Improvement Assessment collection by 25% · Average occupancy rate improved by 17% · Average daily room rate improved by 19% · Created Visit Concord brand awareness through community sponsorships of local organizations and activities including music festivals, community events, and local sports teams. · Increased room night bookings by 85% for sports teams from 2015 to 2017 with promotion to regional and national sports tournaments; · More than 1,000 rooms have been booked through Visit Concord programs and initiatives since the inception of the program. · Promoted Concord lodging businesses as tourist meeting and event destinations by attending more than 50 local, regional and national trade shows. · Purchased 8.5 million impressions and print advertisements with a circulation of 9,224,000, driving hotel bookings for the nine participating hotels in Concord. · Over 10,000 social media followers currently drive website visits and increase awareness of Concord, an increase of 88% since August 2016. The renewed CTID would collect a 3 percent assessment on all lodging businesses with more than thirty (30) rooms, existing and in the future, available for public occupancy within the boundaries of the CTID. The renewed CTID would have the same boundaries, assessment amount and number of room threshold. The renewed CTID would have a ten (10) year life. A public hearing on the renewal of the CTID will be held on October 24, 2017, at 6:30 p.m., at the Concord City Council Chambers located at the Concord Civic Center, 1950 Parkside Drive, Concord, CA 94519. The City has advised that the Board’s consent to the renewal must be received prior to the public hearing. AGENDA ATTACHMENTS Resolution No. 2017/346 Concord Tourism Improvement District Map MINUTES ATTACHMENTS Signed: Resolution No. 2017/346 September 26, 2017 Contra Costa County Board of Supervisors Minutes 408 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 09/26/2017 by the following vote: AYE: John Gioia Candace Andersen Diane Burgis Karen Mitchoff NO: ABSENT:Federal D. Glover ABSTAIN: RECUSE: Resolution No. 2017/346 IN THE MATTER OF Granting consent to the City of Concord to renew the Concord Tourism Improvement District WHEREA S , the City of Concord has begun the process to renew the Concord Tourism Improvement District (“CTID”) pursuant to the Property and Business Improvement District Law of 1994, Streets and Highways Code section 36600 et seq., to promote tourism and the lodging businesses with more than thirty (30) rooms in the CTID; and WHEREAS, a portion of the territory included in the CTID lies within the boundaries of the County of Contra Costa; and WHEREAS,pursuant to Streets and Highways Code sections 36620.5 and 36660, renewal of the CTID requires consent of the Contra Costa County Board of Supervisors; and WHEREAS, on September 5, 2017, the Concord City Council adopted Resolution No. 17-67, requesting consent of the Contra Costa County Board of Supervisors to renew the CTID; the CTID; NOW THEREFORE, BE IT RESOLVED that the Contra Costa County Board of Supervisors hereby consents to a renewal of the CTID, which District shall have the boundaries depicted in the map attached hereto as Exhibit A and incorporated herein by reference. Contact: Lia Bristol, (925) 521-7100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: 4 1 September 26, 2017 Contra Costa County Board of Supervisors Minutes 409 UV4 UV4 UV242 §¨¦680 §¨¦680 Suisun Bay CONCORD CITY LIMITS Willow Pass Rd Taylor Blvd Concord TID Boundary Concord City Limits Concord Tourism Improvement District $September 26, 2017 Contra Costa County Board of Supervisors Minutes 410 September 26, 2017 Contra Costa County Board of Supervisors Minutes 411 RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Airports, or designee, to write off certain accounts receivable balances which are not collectible due to one or more of the following reasons: debtors are deceased; the statute of limitations for pursuing recovery of the debt has expired; the cost of recovery is excessive; and/or the debtor no longer resides in the state. FISCAL IMPACT: There will be no impact to the General Fund. The value of the accounts to be discharged totals $5,315.94 which impacts the Airport Enterprise Fund. BACKGROUND: Airport staff has received confirmation that these accounts in the system are not recoverable due to one or more of the following reasons: debtors are deceased; the statute of limitations for pursuing recovery of bad debt has expired; the cost of recovery is excessive; and/or the debtor no longer resides in the state. As based on the stated facts, airport staff should write off these uncollectable accounts. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Beth Lee, (925) 681-4200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Robert Campbell, Auditor-Controller C. 11 To:Board of Supervisors From:Keith Freitas, Airports Director Date:September 26, 2017 Contra Costa County Subject:APPROVE AND AUTHORIZE WRITE OFF OF UNCOLLECTABLE ACCOUNTS RECEIVABLE BALANCES September 26, 2017 Contra Costa County Board of Supervisors Minutes 412 CONSEQUENCE OF NEGATIVE ACTION: The Airport Enterprise Fund will not reflect an accurate recoverable account balance; the fund will continue to be overstated by $5,315.94 and negative action will cause a less manageable case count for staff. September 26, 2017 Contra Costa County Board of Supervisors Minutes 413 RECOMMENDATION(S): AUTHORIZE the discharge from accountability for certain Device Registration accounts in the amount of $6,302 that are not collectible due to one or more of the following reasons: the accounts were discharged in Bankruptcy; debtors are deceased; the statue of limitations for pursuing recovery of the debt has expired; the cost of recovery is excessive; and/or the debtor no longer resides in the State. FISCAL IMPACT: The value of the accounts to be discharged total $6,302, which are covered by the Department's General Fund allocation. BACKGROUND: The Agriculture Department has received confirmation from the Office of Revenue Collections that these accounts in the system are not recoverable due to one or more of the following reasons: the accounts are being discharged in Bankruptcy; debtors are deceased; the statute of limitations for pursuing recovery of the debt has expired; the cost of recovery is excessive; and/or debtor no longer resides in the State. Based on the stated facts, the Agriculture Department should write off these accounts as "uncollectible". APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: 646-5250 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 12 To:Board of Supervisors From:Matt Slattengren Date:September 26, 2017 Contra Costa County Subject:Discharge from Accountability for Certain Weights and Measures Accounts September 26, 2017 Contra Costa County Board of Supervisors Minutes 414 CONSEQUENCE OF NEGATIVE ACTION: Approval of the recommended action will allow the Department of Agriculture to purge these files from our computer system thereby creating: 1. An accurate inventory of recoverable accounts; 2. A more manageable case county for the staff; 3. Elimination of redundant research by the accounting staff; and 4. A better work distribution to staff. September 26, 2017 Contra Costa County Board of Supervisors Minutes 415 RECOMMENDATION(S): DENY claims filed by Paul Bittner, Ashley Lohman, and Seyyed Alireza Mousavi. FISCAL IMPACT: No fiscal impact. BACKGROUND: Paul Bittner: Personal injury claim for injury sustained at the Martinez Detention Facility in the amount of $75,000. Ashley Lohman: Property claim for damage to vehicle in the amount of $1,065.13 Saeyyed Alireza Mousavi: Personal injury claim for an amount to exceed $10,000. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Scott Selby 925.335.1400 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 13 To:Board of Supervisors From:David Twa, County Administrator Date:September 26, 2017 Contra Costa County Subject:Claims September 26, 2017 Contra Costa County Board of Supervisors Minutes 416 RECOMMENDATION(S): 1. DISCHARGE the Sheriff-Coroner from accountability of collections for numerous delinquent collections accounts originally transferred from the former Office of Revenue Collection totaling $113,404.44 which have been deemed uncollectible; and, 2. AUTHORIZE the Sheriff-Coroner, or designee, to notify the Superior Court of the discharge of accountability as required by Government Code section 25259. FISCAL IMPACT: The accounts to be discharged total $113,404.44. The past due amounts were transferred from closed accounts which ORC was unable to collect. These are 100% General Fund. BACKGROUND: Collections from third parties for parking fines and fees issued in unincorporated Contra Costa County. When the accounts were returned to the Office of the Sheriff, there was insufficient information to move forward with APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Liz Arbuckle, (925) 335-1529 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Liz Arbuckle, Heike Anderson, Tim Ewell C. 14 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:September 26, 2017 Contra Costa County Subject:Discharge from Accountability for Uncollected Accounts for Office of the Sheriff September 26, 2017 Contra Costa County Board of Supervisors Minutes 417 BACKGROUND: (CONT'D) account collection. The Office of the Sheriff requests a discharge from accountability. Please see the attached Sheriff Client Inventory report provided by DOIT. CONSEQUENCE OF NEGATIVE ACTION: The Office of the Sheriff would need additional assistance in the collection process including but not limited to legal consult. CHILDREN'S IMPACT STATEMENT: No impact. ATTACHMENTS Discharged Accounts (Redacted Version) September 26, 2017 Contra Costa County Board of Supervisors Minutes 418 September 26, 2017 Contra Costa County Board of Supervisors Minutes 419 GENERAL COLLECTION DEPARTMENT CLIENT INVENTORY 11:47AM 09-13-17 30 DOUGLAS DRIVE MARTINEZ, CA 94553 ASSIGNMENT DATE THRU 09-13-17 SHERIFF-COUNTY PAROLE CLIENT: 90203 ATTN:FRANK SCUDERO 1000 WARD ST MARTINEZ, CA 94553 DEBTOR # DEBTOR NAME CLI-REF # DT-ASGN PN-ASGN PRN-COLL CAN-AMT BALANCE LST-PAY STS BIRTH DT 850817 2004002693 06-02-05 428.00 0.00 0.00 428.00 REJ 850818 2004004746 06-02-05 190.00 0.00 0.00 190.00 CFR 850831 2004005480 06-02-05 210.00 0.00 0.00 210.00 REJ 857615 2005010374 07-29-05 104.11 43.00 0.00 61.11 10-06-06 REJ 851064 2003026987 06-06-05 120.00 0.00 0.00 120.00 REJ 851065 2004008243 06-06-05 109.84 0.00 0.00 109.84 REJ 851066 2004016121 06-06- 05 255.00 0.00 0.00 255.00 REJ 851067 2004018691 06-06-05 390.00 239.16 0.00 150.84 01-03-07 CFR 857462 2005005380 07-27-05 734.00 182.60 0.00 551.40 06-19-08 REJ 851069 2004006815 06-06-05 210.00 0.00 0.00 210.00 REJ September 26, 2017 Contra Costa County Board of Supervisors Minutes 420 809226 2003025361 01-30-04 624.00 0.00 0.00 624.00 REJ 851070 2004006248 06-06-05 200.00 35.00 0.00 165.00 10-20-06 REJ 851071 2004006715 06-06-05 186.00 0.00 0.00 186.00 CFR 791509 2003015563 08-05-03 110.00 87.75 0.00 22.25 03-16-10 UNC 809228 2003028540 01-30-04 130.00 0.00 0.00 130.00 REJ 851078 2004009217 06-06-05 161.00 64.70 0.00 96.30 07-20-05 REJ 851081 2004004741 06-06-05 191.00 0.00 0.00 191.00 REJ 851085 2004005317 06-06-05 70.00 0.00 0.00 70.00 REJ September 26, 2017 Contra Costa County Board of Supervisors Minutes 421 CLIENT INVENTORY PAGE 2 FOR SHERIFF-COUNTY PAROLE 90203 DEBTOR # DEBTOR NAME CLI-REF # DT-ASGN PN-ASGN PRN-COLL CAN-AMT BALANCE LST-PAY STS BIRTH DT 855742 2005008963 07-13-05 299.00 0.00 0.00 299.00 UNC 814102 2002025510 03-31-04 878.00 20.00 0.00 858.00 07-26-05 REJ 851091 2004013430 06-06-05 375.00 0.00 0.00 375.00 REJ 852770 2004020486 06-10-05 1115.00 0.00 0.00 1115.00 JMT 803020 2003021796 11-18-03 240.00 80.00 0.00 160.00 01-07-09 CFR 785301 2003001037 05-02-03 255.00 0.00 0.00 255.00 CFR 804959 2003025941 12-23-03 90.00 0.00 0.00 90.00 UNC 728471 2001020931 11-20-01 423.00 0.00 0.00 423.00 REJ 852795 2004005451 06-10-05 103.00 0.00 0.00 103.00 CFR 852799 2004007737 06-10-05 170.00 0.00 0.00 170.00 REJ 852800 2004008321 06-10-05 190.00 152.00 0.00 38.00 04-16-09 UNC 852803 2004003849 06-10-05 360.00 0.00 0.00 360.00 REJ 803213 2003014519 11-21-03 300.00 0.00 0.00 300.00 REJ 857619 2005012627 07-29-05 88.00 0.00 0.00 88.00 UNC September 26, 2017 Contra Costa County Board of Supervisors Minutes 422 804960 2003025919 12-23-03 100.00 0.00 0.00 100.00 REJ 711069 2001014186 08-30-01 156.00 0.00 0.00 156.00 CFR 857680 2005003262 08-01-05 580.00 340.04 0.00 239.96 03-25-08 REJ 853365 2004017294 06-15-05 1430.00 340.92 0.00 1089.08 07-31-07 REJ 853366 2004004733 06-15-05 150.00 111.68 0.00 38.32 12-19-07 REJ 853367 2004000936 06-15-05 140.00 0.00 0.00 140.00 REJ 855746 2004003931 07-13-05 1620.00 116.00 0.00 1504.00 06-25-08 REJ 771483 2002015792 11-20-02 806.00 0.00 0.00 806.00 REJ 853370 2003024998 06-15-05 750.00 0.00 0.00 750.00 REJ 809335 2003026430 02-06-04 300.00 0.00 0.00 300.00 REJ September 26, 2017 Contra Costa County Board of Supervisors Minutes 423 CLIENT INVENTORY PAGE 3 FOR SHERIFF-COUNTY PAROLE 90203 DEBTOR # DEBTOR NAME CLI-REF # DT-ASGN PN-ASGN PRN-COLL CAN-AMT BALANCE LST-PAY STS BIRTH DT 853372 2004018706 06-15-05 560.00 38.00 0.00 522.00 02-20-08 REJ 835859 2004023093 12-06-04 195.00 75.00 0.00 120.00 03-25-05 UNC 854115 2005001400 06-27-05 282.00 0.00 0.00 282.00 REJ 854117 2004021476 06-27-05 426.21 0.00 0.00 426.21 REJ 854740 2004013030 07-01-05 150.00 17.16 0.00 132.84 08-15-06 REJ 804961 2003026507 12-23-03 470.00 274.49 0.00 195.51 06-02-08 REJ 857622 2005009430 07-29-05 350.00 115.89 0.00 234.11 01-08-08 REJ 820567 2003026483 06-23-04 1060.00 0.00 0.00 1060.00 JMT 854744 2004021904 07-01-05 374.00 0.00 0.00 374.00 CFR 775429 2002026396 01-09-03 342.00 174.00 0.00 168.00 09-29-06 REJ 857464 2005005442 07-27-05 234.25 4.00 0.00 230.25 11-29-07 REJ 710656 2001013855 08-22-01 314.00 269.00 0.00 45.00 04-21-09 UNC 857465 2005011257 07-27-05 514.00 0.00 0.00 514.00 REJ 855751 2005007667 07-13-05 256.00 0.00 0.00 256.00 REJ September 26, 2017 Contra Costa County Board of Supervisors Minutes 424 854752 2003026411 07-01-05 140.00 0.00 0.00 140.00 REJ 863247 2005013351 10-03-05 154.00 0.00 0.00 154.00 UNC 863248 200505879 10-03-05 1547.00 0.00 0.00 1547.00 UNC 822767 2004009584 07-16-04 735.00 0.00 0.00 735.00 REJ 721457 2001018000 10-03-01 568.00 0.00 0.00 568.00 CFR 783270 2003004625 04-17-03 240.00 0.00 0.00 240.00 REJ 803215 2003022321 11-21-03 80.00 0.00 0.00 80.00 UNC 804963 2003026006 12-23-03 70.00 0.00 0.00 70.00 UNC 855753 2004025723 07-13-05 130.00 0.00 0.00 130.00 REJ 864800 2005013545 10-14-05 541.00 0.00 0.00 541.00 REJ September 26, 2017 Contra Costa County Board of Supervisors Minutes 425 CLIENT INVENTORY PAGE 4 FOR SHERIFF-COUNTY PAROLE 90203 DEBTOR # DEBTOR NAME CLI-REF # DT-ASGN PN-ASGN PRN-COLL CAN-AMT BALANCE LST-PAY STS BIRTH DT 821069 20040002631 06-25-04 630.00 0.00 0.00 630.00 JMT 854780 2004018628 07-05-05 585.00 83.32 0.00 501.68 01-23-07 REJ 854781 2003020999 07-05-05 1034.00 351.39 0.00 682.61 05-10-07 REJ 857466 2005008355 07-27-05 254.00 0.00 0.00 254.00 REJ 809382 2003027628 02-09-04 120.00 0.00 0.00 120.00 CFR 733899 2001005171 01-11-02 205.00 0.00 0.00 205.00 REJ 675664 CP037355 09-20-00 1550.00 0.00 0.00 1550.00 REJ 805007 2003025419 12-26-03 120.00 11.00 0.00 109.00 11-01-06 UNC 855773 2004017267 07-14-05 605.00 400.00 0.00 205.00 01-03-07 REJ 801992 2003018926 11-03-03 819.00 99.82 0.00 719.18 12-15-10 CFR 809338 2003025990 02-06-04 110.00 2.00 0.00 108.00 11-02-05 UNC 809339 2003023781 02-06-04 150.00 0.00 0.00 150.00 REJ 809383 2003028516 02-09-04 290.00 0.00 0.00 290.00 CFR 805008 2003025424 12-26-03 200.00 100.00 0.00 100.00 02-03-05 UNC September 26, 2017 Contra Costa County Board of Supervisors Minutes 426 854784 2003026487 07-05-05 130.00 81.00 0.00 49.00 04-19-06 REJ 805009 2003024680 12-26-03 150.00 50.00 0.00 100.00 10-13-06 CFR 854786 2004006875 07-05-05 340.00 277.43 0.00 62.57 06-27-07 REJ 778502 2002021909 02-05-03 138.00 0.00 0.00 138.00 CFR 855776 2004014466 07-14-05 1808.00 0.00 0.00 1808.00 REJ 855779 2004019620 07-14-05 217.00 0.00 0.00 217.00 REJ 855830 2004008012 07-14-05 200.00 27.35 0.00 172.65 11-02-05 CFR 856997 2005001588 07-20-05 168.00 0.00 0.00 168.00 UNC 857000 2004003769 07-20-05 120.00 0.00 0.00 120.00 REJ 855754 2004027696 07-13-05 485.00 0.00 0.00 485.00 REJ September 26, 2017 Contra Costa County Board of Supervisors Minutes 427 CLIENT INVENTORY PAGE 5 FOR SHERIFF-COUNTY PAROLE 90203 DEBTOR # DEBTOR NAME CLI-REF # DT-ASGN PN-ASGN PRN-COLL CAN-AMT BALANCE LST-PAY STS BIRTH DT 857002 2004025246 07-20-05 260.00 0.00 0.00 260.00 REJ 803223 2003020574 11-21-03 200.00 0.00 0.00 200.00 REJ 710100 2001010924 08-13-01 494.00 138.43 0.00 355.57 02-23-05 JMT 781911 2002026132 03-20-03 1245.00 0.00 0.00 1245.00 JMT 834140 2004019857 11-05-04 547.00 0.00 0.00 547.00 REJ 857015 2004019578 07-20-05 1067.00 80.26 0.00 986.74 06-16-06 REJ 733900 2001018539 01-11-02 400.00 0.00 0.00 400.00 REJ 857681 2004007346 08-01-05 140.00 10.00 0.00 130.00 06-15-07 REJ 857682 2005003815 08-01-05 160.00 149.57 0.00 10.43 08-20-10 CFR 857467 2004029006 07-27-05 465.00 0.00 0.00 465.00 CFR 854119 2004007441 06-27-05 150.00 0.00 0.00 150.00 REJ 854124 2004003957 06-27-05 260.00 0.00 0.00 260.00 CFR 809341 2003025521 02-06-04 180.00 11.00 0.00 169.00 03-22-05 CFR 857468 2005006682 07-27-05 425.00 391.36 0.00 33.64 02-09-09 REJ September 26, 2017 Contra Costa County Board of Supervisors Minutes 428 805010 2003026490 12-26-03 260.00 215.00 0.00 45.00 06-06-08 UNC 857683 2004027522 08-01-05 219.00 0.00 0.00 219.00 REJ 857684 2005009276 08-01-05 454.00 33.08 0.00 420.92 12-04-06 UNC 854185 2004008428 06-28-05 40.00 0.00 0.00 40.00 REJ 805011 2003025426 12-26-03 70.00 42.77 0.00 27.23 06-06-07 REJ 854188 2003021466 06-28-05 40.00 0.00 0.00 40.00 UNC 863250 2005012473 10-03-05 145.00 0.00 0.00 145.00 REJ 719324 2001015479 09-24-01 704.00 0.00 0.00 704.00 REJ 857700 2004022651 08-02-05 330.00 0.00 0.00 330.00 REJ 854610 2004009011 06-29-05 319.00 284.36 0.00 34.64 09-22-09 REJ September 26, 2017 Contra Costa County Board of Supervisors Minutes 429 CLIENT INVENTORY PAGE 6 FOR SHERIFF-COUNTY PAROLE 90203 DEBTOR # DEBTOR NAME CLI-REF # DT-ASGN PN-ASGN PRN-COLL CAN-AMT BALANCE LST-PAY STS BIRTH DT 857702 2004023742 08-02-05 298.00 0.00 0.00 298.00 REJ 804413 2003024922 12-15-03 250.00 0.00 0.00 250.00 REJ 857703 2005005960 08-02-05 429.00 232.56 0.00 196.44 07-26-07 REJ 857704 2005002547 08-02-05 230.00 41.82 0.00 188.18 06-05-06 REJ 805012 2003027468 12-26-03 150.00 0.00 0.00 150.00 REJ 803220 2003024232 11-21-03 280.00 223.44 0.00 56.56 08-15-06 REJ 854612 2004004263 06-29-05 310.00 101.93 0.00 208.07 08-15-06 REJ 857629 2004027607 07-29-05 1340.00 0.00 0.00 1340.00 REJ 805014 2003025345 12-26-03 359.00 10.09 0.00 348.91 07-20-07 REJ 854613 2004004739 06-29-05 565.00 87.00 0.00 478.00 07-28-05 REJ 675668 038854 09-20-00 70.00 0.00 0.00 70.00 UNC 706230 06-18-01 320.00 111.04 0.00 208.96 06-29-09 REJ 809388 2003028514 02-09-04 120.00 0.00 0.00 120.00 CFR 805015 2003020652 12-26-03 342.00 125.27 0.00 216.73 12-20-06 UNC September 26, 2017 Contra Costa County Board of Supervisors Minutes 430 809231 2003020534 01-30-04 400.00 0.00 0.00 400.00 REJ 809390 2004000883 02-09-04 120.00 0.00 0.00 120.00 CFR 842237 2004025 02-14-05 270.00 0.00 0.00 270.00 UNC 854615 2004004758 06-29-05 400.00 0.00 0.00 400.00 REJ 675675 CP033226 09-20-00 225.00 0.00 0.00 225.00 CFR 854617 2004015649 06-29-05 120.00 0.00 0.00 120.00 01-09-07 REJ 854618 2004017831 06-29-05 176.00 0.00 0.00 176.00 REJ 854679 2004003928 06-30-05 150.00 0.00 0.00 150.00 REJ 854619 2004008024 06-29-05 60.00 0.00 0.00 60.00 UNC 733901 2001013949 01-11-02 240.00 167.87 0.00 72.13 11-07-06 REJ September 26, 2017 Contra Costa County Board of Supervisors Minutes 431 CLIENT INVENTORY PAGE 7 FOR SHERIFF-COUNTY PAROLE 90203 DEBTOR # DEBTOR NAME CLI-REF # DT-ASGN PN-ASGN PRN-COLL CAN-AMT BALANCE LST-PAY STS BIRTH DT 809391 2004000483 02-09-04 100.00 0.00 0.00 100.00 REJ 854680 2004013043 06-30-05 400.00 3.00 0.00 397.00 12-09-05 REJ 863252 2005000401 10-03-05 195.00 42.96 0.00 152.04 02-14-08 REJ 854682 2004013452 06-30-05 826.00 152.60 0.00 673.40 01-23-08 REJ 854683 2004006028 06-30-05 35.00 0.00 0.00 35.00 UNC 856568 2004026929 07-19-05 481.00 275.00 0.00 206.00 11-07-05 REJ 854684 2004008562 06-30-05 330.00 0.00 0.00 330.00 REJ 809393 2003024316 02-09-04 150.00 0.00 0.00 150.00 UNC 854685 2004009429 06-30-05 200.00 70.12 0.00 129.88 05-18-07 REJ 854686 2004012088 06-30-05 210.00 85.00 0.00 125.00 10-24-07 REJ _________________________________________________________________________ _________________________________________________________ ACCOUNTS LISTED 148 NET ASSIGNED 54,226.41 TOTAL CANCELLED 0.00 TOTAL ASSIGNED 54,226.41 TOTAL BALANCE 46,877.18 TOTAL COLLECTED 7,349.23 September 26, 2017 Contra Costa County Board of Supervisors Minutes 432 GENERAL COLLECTION DEPARTMENT 11:47AM 09-13-17 90203 SHERIFF- COUNTY PAROLE PERFORMANCE STATISTICS LST ASGN: 04-06-10 --------ASSIGNED-------- ------ COLLECTED------ ---CANCELLED--- -OPEN ACCOUNTS- # AMOUNT AVG # AMOUNT % # AMOUNT # AMOUNT MONTH TO DATE 0 0 0 0 0 0 YEAR TO DATE 0 0 0 0 0 0 TOTAL TO DATE * 216 73114 338 49 20125 30 20 6112 147 46877 * May vary from Client Inventory totals because of purging, abnormal updates, or status exclusions. SUMMARY OF STATISTICS BY STATUS ----------------------- -------- STATUS NUMBER ASSIGNED CANCELLED NET ASSIGNED COLLECTED BALANCE RCVY% CFR 22 5709.00 0.00 5709.00 656.90 5052.10 11.51 JMT 5 4544.00 0.00 4544.00 138.43 4405.57 3.05 REJ 97 38557.41 0.00 38557.41 5483.80 33073.61 14.22 UNC 24 5416.00 0.00 5416.00 1070.10 4345.90 19.76 _________________________________________________________________________ ________________________________ 148 54226.41 0.00 54226.41 7349.23 46877.18 13.55 SUMMARY OF STATISTICS BY AGE OF ACCOUNT --------------------------- ------------ September 26, 2017 Contra Costa County Board of Supervisors Minutes 433 CATEGORY NUMBER ASSIGNED CANCELLED NET ASSIGNED COLLECTED BALANCE RCVY% UP TO 60 55 22374.00 0.00 22374.00 2572.20 19801.80 11.50 UP TO 120 21 9234.11 0.00 9234.11 1275.27 7958.84 13.81 OVER 120 72 22618.30 0.00 22618.30 3501.76 19116.54 15.48 _________________________________________________________________________ ________________________________ 148 54226.41 0.00 54226.41 7349.23 46877.18 13.55 SUMMARY OF STATISTICS BY BALANCE OF ACCOUNT ---------------------------- --------------- CATEGORY NUMBER ASSIGNED CANCELLED NET ASSIGNED COLLECTED BALANCE RCVY% UP TO 1 0.00 0.00 0.00 0.00 0.00 0.00 OVER 1 148 54226.41 0.00 54226.41 7349.23 46877.18 13.55 _________________________________________________________________________ ___________________________________ 148 54226.41 0.00 54226.41 7349.23 46877.18 13.55 September 26, 2017 Contra Costa County Board of Supervisors Minutes 434 PAGE 1 STATUS CODE LISTING 11:47:21 13 SEP 2017 CODE DESCRIPTION........................................ CFR CANCEL FOR RESEARCH JMT JUDGEMENT REJ ACCOUNT REJECTED BY FTB-COD UNC UNENCONOMICAL AND/OR UNCOLLECTIBLE September 26, 2017 Contra Costa County Board of Supervisors Minutes 435 GENERAL COLLECTION DEPARTMENT CLIENT INVENTORY 11:47AM 09-13-17 30 DOUGLAS DRIVE MARTINEZ, CA 94553 ASSIGNMENT DATE THRU 09-13-17 SHERIFF-ELECT. HOME DETENTION CLIENT: 90204 ATTN:FRANK SCUDERO 1000 WARD ST MARTINEZ, CA 94553 DEBTOR # DEBTOR NAME CLI-REF # DT-ASGN PN-ASGN PRN-COLL CAN-AMT BALANCE LST-PAY STS BIRTH DT 1020745 CC10BT779 05-24-10 796.00 0.00 0.00 796.00 ACT 1016702 CC09BM439 03-17-10 174.50 0.00 0.00 174.50 ACT 1012275 CC09BI623 02-04-10 1560.00 50.00 0.00 1510.00 04-29-10 CFR 1010618 CC09BJ705 01-20-10 823.00 0.00 0.00 823.00 CFR 994122 CC09BA820 07-27-09 195.00 0.00 0.00 195.00 SKP 999014 CC09BD011 09-21-09 685.00 0.00 0.00 685.00 ACT 890764 2006003455 06-09-06 458.00 0.00 0.00 458.00 REJ 909961 2006000888 12-18-06 672.00 0.00 0.00 672.00 JMT 996497 CC09AT331 08-25-09 457.50 0.00 0.00 457.50 ACT 999159 CC08AF236 09-22-09 4681.00 0.00 0.00 4681.00 UNC September 26, 2017 Contra Costa County Board of Supervisors Minutes 436 1023075 CC10BU913 05-24-10 629.00 53.00 0.00 576.00 07-19-10 UNC 993586 CC08AM467 07-23-09 913.00 0.00 0.00 913.00 SKP 1020734 CC09BO763 04-26-10 1581.00 0.00 0.00 1581.00 ACT 755189 2001027696 06-24-02 310.00 11.00 0.00 299.00 07-27-04 BAF 1011126 CC08AN626 01-26-10 5370.00 0.00 0.00 5370.00 SKP 1024556 CC10BR182 06-08-10 198.00 0.00 0.00 198.00 ACT 886953 2005026553 05-02-06 335.00 0.00 0.00 335.00 REJ 1019085 CC09B1863 04-06-10 671.00 0.00 0.00 671.00 ACT September 26, 2017 Contra Costa County Board of Supervisors Minutes 437 CLIENT INVENTORY PAGE 2 FOR SHERIFF-ELECT. HOME DETENTION 90204 DEBTOR # DEBTOR NAME CLI-REF # DT-ASGN PN-ASGN PRN-COLL CAN-AMT BALANCE LST-PAY STS BIRTH DT 1019083 CC10BS203 04-06-10 270.50 0.00 0.00 270.50 ACT 1024557 CC10BU921 06-08-10 939.00 0.00 0.00 939.00 ACT 986879 CC08AN405 05-13-09 1329.00 262.00 0.00 1067.00 08-20-10 UNC 887153 2006004548 05-02-06 178.00 3.00 0.00 175.00 05-30-07 REJ 878258 2005020523 02-07-06 36.00 20.00 0.00 16.00 02-09-07 REJ 1019086 CC09BK826 04-06-10 1560.00 0.00 0.00 1560.00 ACT 978378 CC08AE934 01-22-09 1010.00 0.00 0.00 1010.00 CFR 1011127 CC09BO335 01-26-10 315.00 0.00 0.00 315.00 ACT 909969 2006001392 12-18-06 243.00 5.59 0.00 237.41 10-21-09 CFR 1011129 CC09AR794 01-26-10 1081.00 0.00 0.00 1081.00 ACT 643944 98153500 04-07-00 85.00 0.00 0.00 85.00 REJ 1019087 CC10BQ926 04-06-10 480.00 0.00 0.00 480.00 ACT 1019088 CC09BD994 04-06-10 1265.00 0.00 0.00 1265.00 ACT 1019089 CC09BK695 04-06-10 139.00 0.00 0.00 139.00 ACT September 26, 2017 Contra Costa County Board of Supervisors Minutes 438 878263 2005025930 02-07-06 65.00 0.00 0.00 65.00 UNC 999015 CC09BF418 09-21-09 115.00 0.00 0.00 115.00 UNC 989014 CC08AG799 06-02-09 1410.00 0.00 0.00 1410.00 CFR 887155 2006005741 05-02-06 558.00 74.66 0.00 483.34 09-21-07 REJ 767739 2002009615 09-12-02 300.00 0.00 0.00 300.00 CFR 994775 CC09AZ493 08-05-09 815.00 0.00 0.00 815.00 SKP 643946 028972 04-07-00 120.00 0.00 0.00 120.00 CFR 1012276 CC09BO205 02-04-10 208.00 0.00 0.00 208.00 ACT 1023074 CC09BK387 05-24-10 1005.00 0.00 0.00 1005.00 ACT 878266 2005023323 02-07-06 360.00 325.00 0.00 35.00 04-27-07 REJ September 26, 2017 Contra Costa County Board of Supervisors Minutes 439 CLIENT INVENTORY PAGE 3 FOR SHERIFF-ELECT. HOME DETENTION 90204 DEBTOR # DEBTOR NAME CLI-REF # DT-ASGN PN-ASGN PRN-COLL CAN-AMT BALANCE LST-PAY STS BIRTH DT 643949 039347 04-07-00 560.00 0.00 0.00 560.00 UNC 1023076 CC10BW507 05-24-10 719.00 0.00 0.00 719.00 ACT 675666 039629 09-20-00 55.00 0.00 0.00 55.00 UNC 1016704 CC09BI640 03-17-10 1870.00 0.00 0.00 1870.00 ACT 1016706 CC09BJ897 03-17-10 1975.00 0.00 0.00 1975.00 ACT 1016709 CC09BL074 03-17-10 1440.00 0.00 0.00 1440.00 ACT 1023077 CC09B6461 05-24-10 385.00 0.00 0.00 385.00 ACT 675669 036218 09-20-00 160.00 0.00 0.00 160.00 REJ 1007639 CC09BH052 12-15-09 880.00 400.00 0.00 480.00 09-08-10 UNC 1016708 CC09BJ955 03-17-10 1111.48 220.00 0.00 891.48 10-25-10 UNC 1019090 CC09BD677 04-06-10 4980.00 0.00 0.00 4980.00 ACT 895675 2005023267 07-27-06 177.00 0.00 0.00 177.00 REJ 909972 2005027044 12-18-06 268.00 0.00 0.00 268.00 REJ 993588 CC09BB465 07-23-09 205.00 0.00 0.00 205.00 UNC September 26, 2017 Contra Costa County Board of Supervisors Minutes 440 675672 032394 09-20-00 325.00 0.00 0.00 325.00 REJ 643952 032166 04-07-00 55.00 0.00 0.00 55.00 REJ 992224 CC09AT232 07-08-09 1530.00 0.00 0.00 1530.00 ACT 767737 2002011597 09-12-02 357.00 260.00 0.00 97.00 12-29-05 UNC 1016710 CC09BJ411 03-17-10 470.00 0.00 0.00 470.00 ACT 1026380 CC10BW345 06-24-10 887.00 0.00 0.00 887.00 ACT 994776 CC08AE784 08-05-09 2435.00 0.00 0.00 2435.00 SKP 890766 2006006711 06-09-06 290.00 229.24 0.00 60.76 06-11-09 REJ 1024558 CC10BR796 06-08-10 181.00 0.00 0.00 181.00 ACT 1012278 CC09BP303 02-04-10 504.00 0.00 0.00 504.00 ACT September 26, 2017 Contra Costa County Board of Supervisors Minutes 441 CLIENT INVENTORY PAGE 4 FOR SHERIFF-ELECT. HOME DETENTION 90204 DEBTOR # DEBTOR NAME CLI-REF # DT-ASGN PN-ASGN PRN-COLL CAN-AMT BALANCE LST-PAY STS BIRTH DT 986881 CC08AN531 05-13-09 1242.00 0.00 0.00 1242.00 SKP 993589 CC09AT807 07-23-09 445.50 0.00 0.00 445.50 SKP 976656 CC08AA124 01-06-09 1049.00 205.00 0.00 844.00 11-30-09 UNC 675673 035411 09-20-00 60.00 0.00 0.00 60.00 REJ 1016711 CC09BI360 03-17-10 545.00 0.00 0.00 545.00 B13 497347 EHD22465 04-16-97 2305.00 0.00 0.00 2305.00 UNC 643955 99150562 04-07-00 1000.00 255.00 0.00 745.00 07-20-01 REJ 1016712 CC09BM411 03-17-10 681.00 350.00 0.00 331.00 08-09-10 UNC 759068 2002005672 07-02-02 168.00 0.00 0.00 168.00 REJ 1019084 CC10BK867 04-06-10 672.00 0.00 0.00 672.00 ACT 643957 036343 04-07-00 290.00 0.00 0.00 290.00 REJ _________________________________________________________________________ _________________________________________________________ ACCOUNTS LISTED 77 NET ASSIGNED 64,672.48 TOTAL CANCELLED 0.00 TOTAL ASSIGNED 64,672.48 TOTAL BALANCE 61,948.99 TOTAL COLLECTED 2,723.49 September 26, 2017 Contra Costa County Board of Supervisors Minutes 442 GENERAL COLLECTION DEPARTMENT 11:47AM 09-13-17 90204 SHERIFF-ELECT. HOME DETENTION PERFORMANCE STATISTICS LST ASGN: 06-24-10 --------ASSIGNED-------- ------ COLLECTED------ ---CANCELLED--- -OPEN ACCOUNTS- # AMOUNT AVG # AMOUNT % # AMOUNT # AMOUNT MONTH TO DATE 0 0 0 0 0 0 YEAR TO DATE 0 0 0 0 0 0 TOTAL TO DATE * 120 78157 651 24 10220 14 19 5989 77 61949 * May vary from Client Inventory totals because of purging, abnormal updates, or status exclusions. SUMMARY OF STATISTICS BY STATUS ----------------------- -------- STATUS NUMBER ASSIGNED CANCELLED NET ASSIGNED COLLECTED BALANCE RCVY% ACT 29 27438.50 0.00 27438.50 0.00 27438.50 0.00 B13 1 545.00 0.00 545.00 0.00 545.00 0.00 BAF 1 310.00 0.00 310.00 11.00 299.00 3.55 CFR 7 5466.00 0.00 5466.00 55.59 5410.41 1.02 JMT 1 672.00 0.00 672.00 0.00 672.00 0.00 REJ 17 4803.00 0.00 4803.00 906.90 3896.10 18.88 SKP 7 11415.50 0.00 11415.50 0.00 11415.50 0.00 UNC 14 14022.48 0.00 14022.48 1750.00 12272.48 12.48 _________________________________________________________________________ ________________________________ September 26, 2017 Contra Costa County Board of Supervisors Minutes 443 77 64672.48 0.00 64672.48 2723.49 61948.99 4.21 September 26, 2017 Contra Costa County Board of Supervisors Minutes 444 PAGE 1 STATUS CODE LISTING 11:47:21 13 SEP 2017 CODE DESCRIPTION........................................ ACT ACTIVE ACCOUNT B13 CHAPTER 13 BANKRUPTCY BAF BANKRUPTCY. WILL FILE CLAIM CFR CANCEL FOR RESEARCH JMT JUDGEMENT REJ ACCOUNT REJECTED BY FTB-COD SKP SKIP. TRACING FOR LOCATION UNC UNENCONOMICAL AND/OR UNCOLLECTIBLE September 26, 2017 Contra Costa County Board of Supervisors Minutes 445 GENERAL COLLECTION DEPARTMENT CLIENT INVENTORY 11:47AM 09-13-17 30 DOUGLAS DRIVE MARTINEZ, CA 94553 ASSIGNMENT DATE THRU 09-13-17 SHERIFF-WORK ALTERNATIVE PGM CLIENT: 90206 ATTN:FRANK SCUDERO 1000 WARD ST MARTINEZ, CA 94553 DEBTOR # DEBTOR NAME CLI-REF # DT-ASGN PN-ASGN PRN-COLL CAN-AMT BALANCE LST-PAY STS BIRTH DT 878261 2005015411 02-07-06 250.00 20.00 0.00 230.00 12-10-10 UNC _________________________________________________________________________ _________________________________________________________ ACCOUNTS LISTED 1 NET ASSIGNED 250.00 TOTAL CANCELLED 0.00 TOTAL ASSIGNED 250.00 TOTAL BALANCE 230.00 TOTAL COLLECTED 20.00 September 26, 2017 Contra Costa County Board of Supervisors Minutes 446 GENERAL COLLECTION DEPARTMENT 11:47AM 09-13-17 90206 SHERIFF-WORK ALTERNATIVE PGM PERFORMANCE STATISTICS LST ASGN: 03-17-10 --------ASSIGNED-------- ------ COLLECTED------ ---CANCELLED--- -OPEN ACCOUNTS- # AMOUNT AVG # AMOUNT % # AMOUNT # AMOUNT MONTH TO DATE 0 0 0 0 0 0 YEAR TO DATE 0 0 0 0 0 0 TOTAL TO DATE * 9 3600 400 3 1621 88 5 1749 1 230 * May vary from Client Inventory totals because of purging, abnormal updates, or status exclusions. SUMMARY OF STATISTICS BY STATUS ----------------------- -------- STATUS NUMBER ASSIGNED CANCELLED NET ASSIGNED COLLECTED BALANCE RCVY% UNC 1 250.00 0.00 250.00 20.00 230.00 8.00 _________________________________________________________________________ ________________________________ 1 250.00 0.00 250.00 20.00 230.00 8.00 September 26, 2017 Contra Costa County Board of Supervisors Minutes 447 PAGE 1 STATUS CODE LISTING 11:47:21 13 SEP 2017 CODE DESCRIPTION........................................ UNC UNENCONOMICAL AND/OR UNCOLLECTIBLE September 26, 2017 Contra Costa County Board of Supervisors Minutes 448 GENERAL COLLECTION DEPARTMENT CLIENT INVENTORY 11:47AM 09-13-17 30 DOUGLAS DRIVE MARTINEZ, CA 94553 ASSIGNMENT DATE THRU 09-13-17 OFFICE OF THE SHERIFF-CORONER CLIENT: 90207 1960 MUIR ROAD, 1ST FLOOR MARTINEZ, CA 94553-4800 DEBTOR # DEBTOR NAME CLI-REF # DT-ASGN PN-ASGN PRN-COLL CAN-AMT BALANCE LST-PAY STS BIRTH DT 668011 BSRS042632 07-25-00 4705.00 1098.52 0.00 3606.48 01-24-11 JMT 712219 2001013076 09-06-01 260.00 0.00 0.00 260.00 REJ _________________________________________________________________________ _________________________________________________________ ACCOUNTS LISTED 2 NET ASSIGNED 4,965.00 TOTAL CANCELLED 0.00 TOTAL ASSIGNED 4,965.00 TOTAL BALANCE 3,866.48 TOTAL COLLECTED 1,098.52 September 26, 2017 Contra Costa County Board of Supervisors Minutes 449 GENERAL COLLECTION DEPARTMENT 11:47AM 09-13-17 90207 OFFICE OF THE SHERIFF-CORONER PERFORMANCE STATISTICS LST ASGN: 09-06-01 --------ASSIGNED-------- ------ COLLECTED------ ---CANCELLED--- -OPEN ACCOUNTS- # AMOUNT AVG # AMOUNT % # AMOUNT # AMOUNT MONTH TO DATE 0 0 0 0 0 0 YEAR TO DATE 0 0 0 0 0 0 TOTAL TO DATE * 2 4965 2483 1099 22 0 0 2 3866 * May vary from Client Inventory totals because of purging, abnormal updates, or status exclusions. SUMMARY OF STATISTICS BY STATUS ----------------------- -------- STATUS NUMBER ASSIGNED CANCELLED NET ASSIGNED COLLECTED BALANCE RCVY% JMT 1 4705.00 0.00 4705.00 1098.52 3606.48 23.35 REJ 1 260.00 0.00 260.00 0.00 260.00 0.00 _________________________________________________________________________ ________________________________ 2 4965.00 0.00 4965.00 1098.52 3866.48 22.13 September 26, 2017 Contra Costa County Board of Supervisors Minutes 450 PAGE 1 STATUS CODE LISTING 11:47:21 13 SEP 2017 CODE DESCRIPTION........................................ JMT JUDGEMENT REJ ACCOUNT REJECTED BY FTB-COD September 26, 2017 Contra Costa County Board of Supervisors Minutes 451 September 26, 2017 Contra Costa County Board of Supervisors Minutes 452 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Lauri Byers, (925) 957-8860 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 15 To:Board of Supervisors From:Candace Andersen, District II Supervisor Date:September 26, 2017 Contra Costa County Subject:Recognizing September 22 - 28 as Falls Prevention Awareness Week September 26, 2017 Contra Costa County Board of Supervisors Minutes 453 AGENDA ATTACHMENTS Resolution No. 2017/312 MINUTES ATTACHMENTS Signed Resolution No. 2017/312 September 26, 2017 Contra Costa County Board of Supervisors Minutes 454 In the matter of:Resolution No. 2017/312 recognizing September 22 - 28, 2017 as Falls Prevention Awareness Week. WHEREAS, nearly 165,000 people, or 14.6% percent of Contra Costa County’s 1,126,745 population are age 65 or older; and WHEREAS, each year nationally, one in every three adults age 65 and older falls; and falls are the leading cause of injury death among seniors; and every 35 minutes, an older adult dies from a fall; and WHEREAS, falls are the most common cause of nonfatal injuries and hospital admissions for trauma, causing injuries such as hip fractures and head traumas; and fall-related injury is one of the 20 most expensive medical conditions; and WHEREAS, according to a 2010, report, almost half (49.3%) of Contra Costa County’s unintentional injury hospitalizations occurred among residents 65 years and older; and over three-quarters (75.9%) of these hospitalizations were due to falls; and WHEREAS, county residents 65 years and older had the highest unintentional injury hospitalizations due to falls, followed by motor vehicle traffic accidents (13.5%) and poisonings (7.5%); and WHEREAS, falling and the fear of falling, can lead to depression, isolation, diminished mobility, and loss of functional independence; and WHEREAS, concentrated efforts are being made in Contra Costa County by the Fall Prevention Coalition to reduce falls and fall related injuries using multi-faceted interventions; and WHEREAS, Senate Concurrent Resolution SCR 77 of May 28, 2008 declares the first week of fall each year as Falls Prevention Awareness Week in California, and the Federal Safety of Seniors Act of 2007 calls for the expansion of public health programs, educational outreach, and research activities related to fall prevention. Now, Therefore, Be It Resolved that the Board of Supervisors of Contra Costa County does herby proclaim the week of September 22 to September 28, 2017, as “FALLS PREVENTION AWARENESS WEEK” in Contra Costa County and calls upon our citizens and interested groups to observe the week with appropriate activities that promote awareness of fall prevention. ___________________ FEDERAL D. GLOVER Chair, District V Supervisor ______________________________________ JOHN GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor ______________________________________ DIANE BURGIS KAREN MITCHOFF District III Supervisor District IV Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, By: ____________________________________, Deputy September 26, 2017 Contra Costa County Board of Supervisors Minutes 455 PR.2, C.15 September 26, 2017 Contra Costa County Board of Supervisors Minutes 456 RECOMMENDATION(S): ADOPT Resolution No. 2017/315 to recognize Ayore Riaunda, Accountant III, on the occasion of his 20th year of service with Contra Costa Health Services. FISCAL IMPACT: None BACKGROUND: WHEREAS, Ayore Riaunda began his career with Contra Costa County as an Accountant I for the Health Services Finance Department on March 24, 1997. Mr. Riaunda advanced to Accountant II in June of 1998 and then advanced to Accountant III in December of 1998, where he currently remains today; and WHEREAS, the staff celebrate Mr. Riaunda’s contributions for performing his duties in accordance with the values of the Contra Costa County Health Services Mission Statement through his dedicated work performance and outstanding work ethic; and WHEREAS, Mr. Riaunda has served the Health Services Finance Department in numerous capacities including helping to develop program budgets, reviewing and analyzing financial transactions and balances for accuracy, completeness and authorization; and WHEREAS, Mr. Riaunda consistently demonstrates a genuine concern for his co-workers, the community and the welfare of its residents; and WHEREAS, Mr. Riaunda exhibits his dedication to public service and demonstrates a strong work ethic by never having taken any sick time since he began his employment with the Health Services Finance Department. NOW, THEREFORE, BE IT RESOLVED that the Contra Costa County Board of Supervisors congratulate and thank Mr. Riaunda for his 20 years of dedicated service. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Shelanda Adams, 925-957-5263 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 16 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 26, 2017 Contra Costa County Subject:Ayore Riaunda 20 Years of Service, to be Presented by William Walker, Health Services Director September 26, 2017 Contra Costa County Board of Supervisors Minutes 457 September 26, 2017 Contra Costa County Board of Supervisors Minutes 458 AGENDA ATTACHMENTS Resolution No. 2017/315 Award MINUTES ATTACHMENTS Signed Resolution No. 2017/315 September 26, 2017 Contra Costa County Board of Supervisors Minutes 459 In the matter of:Resolution No. 2017/315 Honoring Ayore Riaunda Upon The Occasion of 20 Years of Service to Contra Costa County Health Services WHEREAS, Ayore Riaunda began his career with Contra Costa County as an Accountant I for the Health Services Finance Department on March 24, 1997. Mr. Riaunda advanced to Accountant II in June of 1998 and then advanced to Accountant III in December of 1998, where he currently remains today; and WHEREAS, the staff celebrate Mr. Riaunda contributions to performing his duties in accordance with the values of the Contra Costa County Health Services Mission Statement through his dedicated work performance and outstanding work ethic; and WHEREAS, Mr. Riaunda has served the Health Services Finance Department in numerous capacities including helping to develop program budgets, reviewing and analyzing financial transactions and balances for accuracy, completeness and authorization; and WHEREAS, Mr. Riaunda consistently demonstrates a genuine concern for his co-workers, the community and the welfare of its residents; and WHEREAS, Mr. Riaunda exhibits his dedication to public service and demonstrates a strong work ethic by never having taken any sick time since 2004; and WHEREAS, Mr. Riaunda exhibits a professional manner in his daily work performance and he is respectful and courteous to all staff members. Now, Therefore, Be It Resolved that the Contra Costa County Board of Supervisors congratulate and thank Mr. Riaunda for his 20 years of dedicated service. ___________________ FEDERAL D. GLOVER Chair, District V Supervisor ______________________________________ JOHN GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor ______________________________________ DIANE BURGIS KAREN MITCHOFF District III Supervisor District IV Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, By: ____________________________________, Deputy September 26, 2017 Contra Costa County Board of Supervisors Minutes 460 RESOLUTION NO. 2015/ The Board of Supervisors of Contra Costa County, California In the Matter of RESOLUTION NO. 2017/ Honoring Ayore Riaunda Upon The Occasion of 20 Years of Service to Contra Costa County Health Services WHEREAS, Ayore Riaunda began his career with Contra Costa County as an Accountant I for the Health Services Finance Department on March 24, 1997. Mr. Riaunda advanced to Accountant II in June of 1998 and then advanced to Accountant III in December of 1998, where he currently remains today; and WHEREAS, the staff celebrate Mr. Riaunda’s contributions for performing his duties in accordance with the values of the Contra Costa County Health Services Mission Statement through his dedicated work performance and outstanding work ethic; and WHEREAS, Mr. Riaunda has served the Health Services Finance Department in numerous capacities including helping to develop program budgets, reviewing and analyzing financial transactions and balances for accuracy, completeness and authorization; and WHEREAS, Mr. Riaunda consistently demonstrates a genuine concern for his co- workers, the community and the welfare of its residents; and WHEREAS, Mr. Riaunda exhibits his dedication to public service and demonstrates a strong work ethic by never having taken any sick time since he began his employment with the Health Services Finance Department. NOW, THEREFORE, BE IT RESOLVED that the Contra Costa County Board of Supervisors congratulate and thank Mr. Riaunda for his 20 years of dedicated service. PASSED by a unanimous vote of the Supervisors present this ___ day of _______, 2017. _________________________________ FEDERAL D. GLOVER District V Supervisor ___________________________________ ___________________________________ JOHN M. GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor ___________________________________ ___________________________________ Diane Burgis KAREN MITCHOFF District III Supervisor District IV Supervisor September 26, 2017 Contra Costa County Board of Supervisors Minutes 461 RESOLUTION NO. 2013/ I hereby certify that there is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown: ATTESTED: (date) David Twa, Clerk of the Board of Supervisors and County Administrator By _____________________________, Deputy September 26, 2017 Contra Costa County Board of Supervisors Minutes 462 PR.4, C.16 September 26, 2017 Contra Costa County Board of Supervisors Minutes 463 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Brian Balbas 925-313-2284 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 17 To:Board of Supervisors From:Brian M. Balbas, Interim Public Works Director/Chief Engineer Date:September 26, 2017 Contra Costa County Subject:Recognizing Mike Carlson on his 30 years of service to Contra Costa County. September 26, 2017 Contra Costa County Board of Supervisors Minutes 464 AGENDA ATTACHMENTS Resolution No. 2017/333 MINUTES ATTACHMENTS Signed Resolution No. 2017/333 September 26, 2017 Contra Costa County Board of Supervisors Minutes 465 In the matter of:Resolution No. 2017/333 IN THE MATTER OF RECOGNIZING the contributions of Mike Carlson on his 30 years of service to Contra Costa County. WHEREAS Mike Carlson began his career with Contra Costa County in 1987 as a Civil Engineer for the Public Works Department in the Construction Division, and in 1991 was promoted to Associate Civil Engineer and transferred to the Design Division; and WHEREAS in 1991 Mike supervised the “Team” administering the $40 million Vasco Road Relocation Project, and in 1993 Mike received the Award of Excellence for representing the county and the department efficiently and professionally on the Vasco Road Relocation Project; and WHEREAS in 1995 Mike was promoted to Senior Civil Engineer in the Construction Division and in 1999 was promoted to Supervising Civil Engineer of the Construction Division overseeing the building of public roads and drainage improvements; and WHEREAS Mike was awarded the J. Michael Walford Project Manager of the Year Award in 2002 for the team that showed excellence in the management of Public Works projects on the SR 4 Bypass Project; and WHEREAS in 2002 Mike received a letter of thanks from Supervisor Donna Gerber of District 3 for his skilled negotiations on discussions with East Bay Municipal Utility District regarding the use of the Iron Horse Trail, which contributed to a positive outcome for the county and the citizens of Alamo; and WHEREAS in 2005, under Mike’s leadership, the American Public Works Association (APWA) recognized the Flood Control Division with the “2005 Distinguished Project” for the design, planning and execution of the Rossmoor Detention Basin project, and also received a letter of thanks from Supervisor Gayle B. Uilkema, District 2, for the design, building and landscaping of the Basin; and WHEREAS in 2009 Mike received a letter of appreciation from the Rodeo Hills Elementary School on his presentation to the 5th grade class of the Parker Avenue Improvement Project in Rodeo, providing an excellent lesson in team building; and WHEREAS in 2009 Mike was awarded the J. Michael Walford Team of the Year Award for their excellence in coordination, communication, innovation, technical and negotiation skills to successfully get the Vasco Road Safety Project cleared for final approval; and WHEREAS in 2010 Mike was reassigned to the Flood Control Division where he immediately motivated and energized staff to improve service delivery, conducting a poll of the public to determine where to focus customer service improvements. Mike also led a cultural change with staff to actively promote the District, its projects, and its programs, leading to creek clean-ups and planting days with elected officials and volunteers, and the “Giving the Natives a Chance” program; and WHEREAS Mike invigorated a partnership with U C Berkeley that resulted in professors selecting county creeks for class assignments and staff reviewing graduate student projects, and several collaborative projects in District channels, including a groundbreaking study on homeless encampments in creeks; and WHEREAS Mike is active in the County Engineers Association of California and Serves as Chair of the Flood Control and Water Resources Policy Committee providing technical support to the California State Association of Counties in their efforts to develop funding for stormwater; and WHEREAS in 2016 Mike was promoted to Deputy Public Works Director overseeing Flood Control, Clean Water Program, Engineering Services and the Environmental Services Divisions of the Public Works Department; and NOW, THEREFORE, IT IS BY THE BOARD RESOLVED, that Mike Carlson be recognized for 30 years of service to Contra Costa County and for the high quality of work performed by him during his career. September 26, 2017 Contra Costa County Board of Supervisors Minutes 466 ___________________ FEDERAL D. GLOVER Chair, District V Supervisor ______________________________________ JOHN GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor ______________________________________ DIANE BURGIS KAREN MITCHOFF District III Supervisor District IV Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, By: ____________________________________, Deputy September 26, 2017 Contra Costa County Board of Supervisors Minutes 467 PR.4, C17 September 26, 2017 Contra Costa County Board of Supervisors Minutes 468 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Lynn Enea - 335-8200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 18 To:Board of Supervisors From:Federal D. Glover, District V Supervisor Date:September 26, 2017 Contra Costa County Subject:Recognition of National Voter Registration Day in Contra Costa County, September 26, 2017 September 26, 2017 Contra Costa County Board of Supervisors Minutes 469 AGENDA ATTACHMENTS Resolution No. 2017/334 MINUTES ATTACHMENTS Signed Resolution No. 2017/334 September 26, 2017 Contra Costa County Board of Supervisors Minutes 470 In the matter of:Resolution No. 2017/334 Recognition of National Voter Registration Day in Contra Costa County, September 26, 2017 WHEREAS, the Contra Costa County Board of Supervisors, in partnership with the Contra Costa County Elections Division, is committed to strengthening democracy by encouraging voter registration and increasing participation in all elections by all eligible voters in the County; and WHEREAS, the strength of our democracy depends on the active participation of all of its citizens, regardless of age, and voter registration and participation of youth is historically low; and WHEREAS, Contra Costa County recognizes that one of the most fundamental rights of democracy is the right to vote; and WHEREAS, citizens play an active role in shaping government when they exercise their right to vote; and WHEREAS, it is important that residents who wish to vote for elections in their community make sure that their voter registration is current and active; and WHEREAS, in its role in administering local elections, the Contra Costa Elections Division ensures every day that Contra Costa residents have easy access to registering to vote; and WHEREAS, National Voter Registration Day is a nationwide effort held on the fourth Tuesday in September each year to as a way to celebrate democracy and promote civic life; and WHEREAS, thousands of community groups around the country, including some in Contra Costa County, hold voter registration drives on National Voter Registration Day; and WHEREAS, the Elections Division works with all County high schools and other community groups each year to promote National Voter Registration Day and support voter registration drive efforts. Now, Therefore, Be It Resolved that the Contra Costa County Board of Supervisors, encourages all Contra Costa County residents and organizations to participate in NATIONAL VOTER REGISTRATION DAY, September 26, 2017in Contra Costa County. ___________________ FEDERAL D. GLOVER Chair, District V Supervisor ______________________________________ JOHN GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor ______________________________________ DIANE BURGIS KAREN MITCHOFF District III Supervisor District IV Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, By: ____________________________________, Deputy September 26, 2017 Contra Costa County Board of Supervisors Minutes 471 PR.1, C.18 September 26, 2017 Contra Costa County Board of Supervisors Minutes 472 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Dominic Aliano, 925-521-7100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 19 To:Board of Supervisors From:Karen Mitchoff, District IV Supervisor Date:September 26, 2017 Contra Costa County Subject:Recognizing the 40th Anniversary of STAND! For Families Free of Violence September 26, 2017 Contra Costa County Board of Supervisors Minutes 473 AGENDA ATTACHMENTS Resolution No. 2017/350 MINUTES ATTACHMENTS Signed Resolution No. 2017/350 September 26, 2017 Contra Costa County Board of Supervisors Minutes 474 In the matter of:Resolution No. 2017/350 Recognizing of STAND! For Families Free of Violence on their 40th Anniversary WHEREAS, the issues of domestic violence are not confined to any group of people but cross all economic, racial, sexual orientation and societal barriers and are supported by societal indifference; and WHEREAS, the crime of domestic violence violates an individual's privacy, dignity, security and humanity due to the systematic use of physical, emotional, sexual, psychological and economic control and/or abuse; and WHEREAS, STAND! Against Domestic Violence and the Family Stress Center were independently founded in the late 1970s, and only started with a single phone line in a utility closet and a core group of volunteers; and WHEREAS, by 1985, STAND! was well on its way to leading the domestic violence service community in the Bay Area, with over 30 staff members; and WHEREAS, by July of 2010, STAND! Against Domestic Violence and the Family Stress Center became one unified agency; and WHEREA S , STAND! For Families Free of Violence is a provider of comprehensive domestic violence and child abuse services in Contra Costa County for forty years now, offering prevention, intervention, and treatment programs; and WHEREAS, they are leading the community in building safe, strong families through early detection, enhanced support services, community prevention, education, and empowerment; and WHEREAS, STAND! For Families Free of Violence is a catalyst for breaking the multi-generational cycle of violence, promoting safe and strong relationships, and rebuilding lives. Now, Therefore, Be It Resolved that the Board of Supervisors of Contra Costa County are honored to recognize STAND! For Families Free of Violence, on their 40 years of empowering our community. ___________________ FEDERAL D. GLOVER Chair, District V Supervisor ______________________________________ JOHN GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor ______________________________________ DIANE BURGIS KAREN MITCHOFF District III Supervisor District IV Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, By: ____________________________________, Deputy September 26, 2017 Contra Costa County Board of Supervisors Minutes 475 C.19 September 26, 2017 Contra Costa County Board of Supervisors Minutes 476 RECOMMENDATION(S): Declare September 2017 as Suicide Prevention Month for Contra Costa County, as recommended by the Health Services Director. BACKGROUND: Someone dies by suicide every 11.9 minutes in the United States. In 2015, 44,193 individuals died by suicide in our country (2015 is the most recent year for which we have official statistics). Suicide is the tenth leading cause of all deaths and the second leading cause of death among individuals between the ages of 15 and 24. In Contra Costa County, 108 individuals took their lives in 2015. It is a generally accepted belief that for each completed suicide, there are about 100 attempts which means that approximately 11,000 individuals attempt suicide each year in this county. Firearm is the leading method of suicide both nationally and in the county. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Jennifer Bruggeman, 925-957-7548 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Tasha Scott, Marcy Wilhelm, Jennifer Bruggeman C. 20 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 26, 2017 Contra Costa County Subject:Declaration of September as Suicide Prevention Month September 26, 2017 Contra Costa County Board of Supervisors Minutes 477 AGENDA ATTACHMENTS Resolution No. 2017/347 MINUTES ATTACHMENTS Signed Resolution No. 2017/347 September 26, 2017 Contra Costa County Board of Supervisors Minutes 478 In the matter of:Resolution No. 2017/347 RECOGNIZING SEPTEMBER 2017 AS SUICIDE PREVENTION AWARENESS MONTH WHEREAS, the Contra Costa County Board of Supervisors recognizes September 2017 as Suicide Prevention Awareness Month shedding light on those suffering with depression or other mental or behavioral health issues; and WHEREAS, suicide is a human tragedy that transcends socioeconomic status, age, gender, ands ethnicity; and WHEREAS, suicide is the tenth leading cause of all deaths in the United States and the second leading cause of death among individuals between the ages of 15 and 24 and takes the lives of over 40,000 Americans every year; and WHEREAS, suicide has an everlasting impact on the survivors who are left to process the loss of their loved one and who are at the increased risk of suicide themselves; and WHEREAS, suicide prevention efforts should be developed and encouraged to the maximum extent possible; and WHEREAS, suicide is preventable through increased knowledge about warning signs, timely intervention, and by limiting access to lethal means for those at risk; and WHEREAS, Contra Costa County calls to action the Health Services Department, public officials, private health providers and hospitals, community-based organizations, faith-based organizations, and individuals within our communities to educate and take action to address this devastating public health issue. WHEREAS, in September 2013, the Contra Costa County Board of Supervisors adopted a Suicide Prevention Strategic Plan providing a roadmap for communities to reduce suicide though education, increasing awareness of knowing the warning signs, and implementing trainings to equip people with the tools needed to help others who consider suicide; and NOW, THEREFORE, BE IT RESOLVED that the Contra Costa County Board of Supervisors hereby recognizes September 2017 as Suicide Prevention Awareness Month and encourages citizens to join in this important observance. ___________________ FEDERAL D. GLOVER Chair, District V Supervisor ______________________________________ JOHN GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor ______________________________________ DIANE BURGIS KAREN MITCHOFF District III Supervisor District IV Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, By: ____________________________________, Deputy September 26, 2017 Contra Costa County Board of Supervisors Minutes 479 PR.3, C.20 September 26, 2017 Contra Costa County Board of Supervisors Minutes 480 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Dominic Aliano, 925-521-7100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 21 To:Board of Supervisors From:Karen Mitchoff, District IV Supervisor Date:September 26, 2017 Contra Costa County Subject:Honoring Bette Boatmun on her 80th Birthday September 26, 2017 Contra Costa County Board of Supervisors Minutes 481 AGENDA ATTACHMENTS Resolution No. 2017/353 MINUTES ATTACHMENTS Signed Resolution No. 2017/353 September 26, 2017 Contra Costa County Board of Supervisors Minutes 482 In the matter of:Resolution No. 2017/353 Honoring Bette Boatmun on her 80th Birthday WHEREAS, Bette Boatmun was first elected to the Contra Costa Water District Board of Directors in 1974, representing Pittsburg, Antioch, and the northeast portion of Concord; and WHEREAS, Bette Boatmun served as president of the Board of Directors from 1990 to 1992, and vice president from 1981 to 1989; and WHEREAS, Bette Boatmun served as the past president of the Association of California Water Agencies (ACWA) in 2002 and 2003 and is the past chair of ACWA Region 5, is a member of ACWA’s Past President’s Council and also serves on ACWA’s JPIA Employee Benefits Committee; and WHEREAS, Bette Boatmun has been serving the Contra Costa community for 43 years, which makes her the longest serving elected official in Contra Costa County history; and WHEREAS, Bette Boatmun was honored as the California State Assembly’s “Woman of the Year” for the 11th Assembly District; and WHEREAS, Bette Boatmun was the recipient of the Hollingsworth Award of Excellence, which recognizes individuals who exemplify what it means to go above and beyond the call of duty and advocate extensively both for California Special Districts Association and special districts. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors does hereby congratulate Bette Boatmun on the occasion of her 80th Birthday. ___________________ FEDERAL D. GLOVER Chair, District V Supervisor ______________________________________ JOHN GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor ______________________________________ DIANE BURGIS KAREN MITCHOFF District III Supervisor District IV Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, By: ____________________________________, Deputy September 26, 2017 Contra Costa County Board of Supervisors Minutes 483 C.21 September 26, 2017 Contra Costa County Board of Supervisors Minutes 484 RECOMMENDATION(S): ADOPT Ordinance No. 2017-05 which repeals the "Cost of Electronic Surveillance of Minors" fee. FISCAL IMPACT: The fee proposed for repeal were suspended following approval of a moratorium in October 2016. Subsequently, the Board adopted the fiscal year 2017/18 budget, which does not contemplate any revenue from juvenile fees. Today's action, therefore, does not have any fiscal impact on the County. BACKGROUND: On July 19, 2016, the Board of Supervisors referred to the Public Protection Committee a review of fees assessed for services provided while a minor is in the custody of the Probation Department. Welfare and Institutions Code 903 et seq. provides that the County may assess a fee for the provision of services to a minor in the custody of its Probation Department. On September 26, 2016, the Public Protection Committee accepted an introductory report on the issue and voted unanimously to refer the issue to the full Board of Supervisors with two separate options: 1) to adopt a temporary moratorium APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Timothy M. Ewell, (925)335-1036 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Hon. Robert R. Campbell, Auditor-Controller, Todd Billeci, County Probation Officer, Cynthia Schwerin, Deputy County Counsel C. 22 To:Board of Supervisors From:PUBLIC PROTECTION COMMITTEE Date:September 26, 2017 Contra Costa County Subject:REPEAL OF THE "COST ELECTRONIC SURVEILLANCE OF MINORS FEE" September 26, 2017 Contra Costa County Board of Supervisors Minutes 485 BACKGROUND: (CONT'D) on the Juvenile Cost of Care and Cost of Electronic Surveillance of Minors fees and/or 2) refer the issue to the newly formed Racial Justice Task Force for review. On October 25, 2016 the Board adopted Resolution No. 2016/606, which established a moratorium on the assessment and collection of the Juvenile Cost of Care and Cost of Electronic Surveillance of Minors fees. Concurrently, the Board directed staff to return to the Public Protection Committee and forward a recommendation back to the Board by May 31, 2017. On March 6, 2017, the Committee received an update from the County Probation Officer on the status of the Juvenile Cost of Care and Cost of Electronic Surveillance of Minors fees and the current moratorium. At that time the Committee recommended that the juvenile fees subject to the temporary moratorium be permanently repealed and directed staff to return to the Committee with a recommendation as to how to refund certain juvenile fees charged by the County. The Committee reconvened on July 10, 2017. On July 10, 2017, the Committee received an update from the County Probation Officer with a proposal on how to refund certain juvenile justice fees. Following the discussion, the Committee directed staff to bring a recommendation to repeal the Juvenile Cost of Care and Cost of Electronic Surveillance of Minors fees to the full Board for consideration. In addition, the Committee directed staff to return at the October 2, 2017 Committee meeting to further discuss a possible refund process. The Committee indicated that a subsequent action would be forwarded to the Board for consideration. On September 19, 2017, the Board of Supervisors approved the recommendation of the Public Protection Committee to repeal the Cost of Electronic Surveillance of Minors fee, introduced Ordinance No. 2017-05 effectuating the repeal and set September 26, 2017 as the date of adoption of the Ordinance. CONSEQUENCE OF NEGATIVE ACTION: The fee will not be repealed. AGENDA ATTACHMENTS Ordinance No. 2017-05, "Repeal of Fee for Electronic Surveillance of Minors" MINUTES ATTACHMENTS Signed Ordinance No. 2017-05 September 26, 2017 Contra Costa County Board of Supervisors Minutes 486 ORDINANCE NO. 2017-05 REPEAL OF FEE FOR ELECTRONIC SURVEILLANCE OF MINORS The Contra Costa County Board of Supervisors ordains as follows: SECTION I. Findings and Purpose. A. Ordinance No. 2009-23 established a daily fee of $17 for electronic surveillance of minors who are under Probation Department supervision. B. The Board of Supervisors adopted Resolution No. 2016/606 on October 25, 2016, which placed an indefinite moratorium on assessment and collection of the fee for electronic surveillance of minors. C. The Public Protection Committee recommended the repeal of Ordinance No. 2009- 23 in order to permanently cease the assessment and collection of the fee. D. This Ordinance repeals the $17 daily fee for electronic surveillance of minors. SECTION II. Repeal. Ordinance No. 2009-23, entitled “Cost of Electronic Surveillance of Minors,” is hereby repealed. SECTION III. Effective Date. This ordinance becomes effective 30 days after passage, and within 15 days after passage shall be published once with the names of supervisors voting for or against it in the Contra Costa Times, a newspaper published in this County. PASSED ON ___________________________________ by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: DAVID J. TWA, ____________________________ Clerk of the Board of Supervisors Board Chair and County Administrator By: ________________________ [SEAL] Deputy September 26, 2017 Contra Costa County Board of Supervisors Minutes 487 September 26, 2017 Contra Costa County Board of Supervisors Minutes 488 RECOMMENDATION(S): REAPPOINT the following individual to the District II Seat on the Family and Children's Trust Committee for a two-year term with an expiration date of September 30, 2019, as recommended by Supervisor Candace Andersen: Julia Miner Danville, CA 94526 FISCAL IMPACT: None. BACKGROUND: In 1982 the Board of Supervisors established the Family and Children's Trust (FACT) Committee to make recommendations regarding the allocation of funds for the prevention and intervention services to reduce child abuse and neglect, provide support services for families with children, and promote a more coordinated seamless system of services. In addressing the needs of the community focusing on prevention and intervention services to reduce child abuse and neglect, FACT maintains a committee comprised of individuals with diverse knowledge, backgrounds, and community perspectives regarding community needs to serve families with children. Ms. Miner has been doing a wonderful job representing District II and Supervisor Andersen would like her to continue her good work for another term. CONSEQUENCE OF NEGATIVE ACTION: The District II Seat will become vacant. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Contact: Jill Ray, 925-957-8860 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: District 2 Supervisor, Maddy Book, FACT, Appointee C. 23 To:Board of Supervisors From:Candace Andersen, District II Supervisor Date:September 26, 2017 Contra Costa County Subject:APPOINTMENT TO THE FAMILY AND CHILDREN'S TRUST COMMITTEE September 26, 2017 Contra Costa County Board of Supervisors Minutes 489 September 26, 2017 Contra Costa County Board of Supervisors Minutes 490 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22152 to add one Deputy Sheriff-40 Hour (6XWA) (represented) at a salary plan and grade VHX 1688 ($6,382 - $8,146) position in the Sheriff's Office - Field Operations Bureau – Patrol Division – Blackhawk. FISCAL IMPACT: $249,596. 60% CSA P-2A (Blackhawk) ad valorem property tax revenue and 40% restricted donation revenue from the Blackhawk Homeowner's Association (previously accepted by the Board of Supervisors). This action will increase employer pension costs by $81,494, but will result in no additional net county cost. BACKGROUND: In 1985, the Board of Supervisors passed a County Ordinance allowing a parcel tax for the property in County Services Area P-2A, Zone A – Blackhawk. Blackhawk Homeowners Association will make annual monetary contribution (donation) of $100,000 to the P-2A District, APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Marcie Clark, (925) 335-1545 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Robyn Hanson C. 24 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:September 26, 2017 Contra Costa County Subject:Add one (1) Deputy Sheriff-40 Hour (6XWA) position – Field Operations Bureau – Patrol Division - Blackhawk September 26, 2017 Contra Costa County Board of Supervisors Minutes 491 BACKGROUND: (CONT'D) beginning in 2018. The acceptance of this annual donation, along with existing parcel and ad valorem property tax revenue, will enable the District to maintain staffing of a Lieutenant and three (3) Deputies through 2020. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved the Sheriff’s Office will not be able to have adequate staffing to support the Blackhawk community. CHILDREN'S IMPACT STATEMENT: No impact. AGENDA ATTACHMENTS P300 No. 22152 MINUTES ATTACHMENTS Signed P300 22152 September 26, 2017 Contra Costa County Board of Supervisors Minutes 492 POSITION ADJUSTMENT REQUEST NO. 22152 DATE 7/7/2017 Department No./ Department Office of the Sheriff Budget Unit No. 7653 Org No. 7653 Agency No. 70 Action Requested: Add one (1) Deputy Sheriff (6XWA) position – Field Operations Bureau – Patrol Division - Blackhawk Proposed Effective Date: 9/27/2017 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: N/A Estimated total cost adjustment (salary / benefits / one time): Total annual cost $249,596.39 Net County Cost $0.00 Total this FY $187,197.29 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 60% CSA P2-A Zone Fund. 40% Donation from Blackhawk HOA Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Mary Jane Robb ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Timothy M. Ewell 9/12/2017 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 9/13/2017 Add one Deputy Sheriff-40 Hour (6XWA) position in the Office of the Sheriff Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Tanya Williams 9/13/2017 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 9/21/2017 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Timothy M. Ewell Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 September 26, 2017 Contra Costa County Board of Supervisors Minutes 493 REQUEST FOR PROJECT POSITIONS Department Date 9/21/2017 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY September 26, 2017 Contra Costa County Board of Supervisors Minutes 494 September 26, 2017 Contra Costa County Board of Supervisors Minutes 495 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22140 to add one (1) full-time Administrative Services Assistant ll (APVA) (represented) position at salary plan and grade ZB5 1475 ($5,136-$6,243) in the Health Services Department. FISCAL IMPACT: Upon approval, this action has an approximate annual cost of $105,460 with estimate pension costs of $21,862 included. The increased cost will be funded 100% by CCHP member premiums. BACKGROUND: The Contra Costa Health Plan’s Quality Program is requesting to add one permanent full-time Administrative Services Assistant ll position. The Health Plan has been deficient in meeting monthly mandated reporting deadlines during the exit interview in our most recent audit by the State Department of Health Services. The State Department of Health Services audit indicated a deficiency in reporting over and underutilization as well as analysis of the outcomes of the Health Plan’s various Quality Improvement Projects. This position will report to the Director of Quality Management but will also be responsible for reporting required by the Utilization Management and Case Management units as well. The Administrative Services Assistant II will be responsible for all reports for the Department of Health Care Services, Department of Managed Health Care Centers and for Medicare & Medicaid Services and National Committee for Quality Assurance audits. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Shelanda Adams, (925) 957-5263 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Shelanda Adams C. 25 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 26, 2017 Contra Costa County Subject:Add one permanent full-time Administrative Services Assistant II position in the Health Services Department September 26, 2017 Contra Costa County Board of Supervisors Minutes 496 CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Contra Costa Health Plan's Quality Program will not have the required classification to create and maintain monthly mandated report deadlines. AGENDA ATTACHMENTS P300 No. 22140 HSD MINUTES ATTACHMENTS Signed P300 22140 September 26, 2017 Contra Costa County Board of Supervisors Minutes 497 POSITION ADJUSTMENT REQUEST NO. 22140 DATE 7/28/2017 Department No./ Department HEALTH SERVICES Budget Unit No. 0860 Org No. 6106 Agency No. A18 Action Requested: Add one permanent full-time Administrative Services Assistant ll (APVA) position in the Health Services Department. Proposed Effective Date: 8/16/2017 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $105,460.01 Net County Cost $0.00 Total this FY $87,883.34 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% Contra Costa Health Plan member fees. Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Shelanda Adams ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Enid Mendoza 8/30/2017 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 9/19/2017 Add one (1) Administrative Services Assistant ll (APVA) (represented) position at salary plan and grade ZB5 1475 ($5,136- $6,243) Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Gladys Scott Reid 9/19/2017 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 9/20/2017 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 September 26, 2017 Contra Costa County Board of Supervisors Minutes 498 REQUEST FOR PROJECT POSITIONS Department Date 9/20/2017 No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY September 26, 2017 Contra Costa County Board of Supervisors Minutes 499 September 26, 2017 Contra Costa County Board of Supervisors Minutes 500 RECOMMENDATION(S): Adopt Position Adjustment Resolution No. 22151 to establish the class of Employee Benefits Analyst (AGVG) (unrepresented) on the salary schedule at salary plan and grade B85 1768 ($6,867.83 - $8,347.89). FISCAL IMPACT: No additional cost. The Employee Benefits Analyst position was added to the Human Resources Department as part of Resolution No. 2017/117 and included in the adoption of the FY 2017-18 Budget. The annual cost of the position is approximately $144,142, which includes an estimated pension cost of $23,237. The cost for this position will be offset by charges through the Benefits Administration Fee. BACKGROUND: As part of the PeopleSoft upgrade, CherryRoad looked at current staffing in benefits and made a number of recommendations, including the addition of additional systems technician level support and a benefits systems administrator, who will have overall responsibility for the integrity and maintenance of the system. The Employee Benefits Analyst will be responsible for APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Dianne Dinsmore, (925) 335-1766 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Gladys Reid, Nancy Zandonella C. 26 To:Board of Supervisors From:Dianne Dinsmore, Human Resources Director Date:September 26, 2017 Contra Costa County Subject:Establish the Classification of Employee Benefits Analyst September 26, 2017 Contra Costa County Board of Supervisors Minutes 501 BACKGROUND: (CONT'D) evaluating employee benefit practices by benchmarking best practices; conducting research which includes public sector benefits trends; tracking legislation and estimating impact. The position will also be responsible for performing the higher level and overseeing the overall billing and accounting functions. One Employee Benefits Analyst position was already added to the Human Resources Department as part of Resolution No. 2017/117 as part of the adoption of the FY 2017-18 Budget. CONSEQUENCE OF NEGATIVE ACTION: The Employee Benefits Services Unit will not have the technical staffing needs to support the PeopleSoft upgrade project on an ongoing basis. AGENDA ATTACHMENTS P300 No. 22151 MINUTES ATTACHMENTS Signed P300 22151 September 26, 2017 Contra Costa County Board of Supervisors Minutes 502 POSITION ADJUSTMENT REQUEST NO. 22151 DATE 9/13/2017 Department No./ Department Human Resources Department Budget Unit No. 0035 Org No. 1305 Agency No. A05 Action Requested: Establish the new classification of Employee Benefits Analyst (AGTG) (unrepresented); allocate on the salary schedule at salary plan and grade B85 1768 ($6,867.83 - $8,347.89). Proposed Effective Date: Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $144,142.00 Net County Cost $0.00 Total this FY $96,095.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Offset by charges through the Benefits Administration Fee Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Dianne Dinsmore ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT L.Strobel 9/13/17 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 9/13/2017 ADOPT Position Adjustment Resolution No. 22151 to establish the new classification of Employee Benefits Analyst (AGTG) (unrepresented); allocate on the salary schedule at salary plan and grade B85 1768 ($6,867.83 - $8,347.89). Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Dianne Dinsmore ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 9/15/2017 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources L.Strobel Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 September 26, 2017 Contra Costa County Board of Supervisors Minutes 503 REQUEST FOR PROJECT POSITIONS Department Date 9/15/2017 No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY September 26, 2017 Contra Costa County Board of Supervisors Minutes 504 September 26, 2017 Contra Costa County Board of Supervisors Minutes 505 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22163 to add nineteen (19) full-time Nutrition Assistant positions (1K7B) at salary plan and grade level TC5-1086 ($3,494 - $4,247) in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval of this action, an annual cost of approximately $1,457,624 with $343,752.18 in pension costs already included. Since the Department is transitioning to the Women, Infant and Children's Program Nutritionist Assistant model, the cost will immediately be offset by approximately $1,406,398 due to the subsequent cancellation of clerical and community health worker positions as explained in the background section of this Board Order. The remaining annual cost of approximately $51,226 will be further offset with Women, Infant and Children's Program revenues. BACKGROUND: The Women, Infant and Children's Program (WIC) within the Public Health Division is a federally funded preventive and supplemental nutrition program providing basic nutrition education, breastfeeding support, healthy food vouchers, and community resources referrals APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Jo-Anne Linares, 957-5240 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 27 To:Board of Supervisors From:William Walker, M.D., Health Services Date:September 26, 2017 Contra Costa County Subject:Add Nutrition Assistant positions in the Health Services Department September 26, 2017 Contra Costa County Board of Supervisors Minutes 506 BACKGROUND: (CONT'D) to eligible participants. It operates in four sites located in Concord, Brentwood, Pittsburg and Richmond. The program staff consists of varied classifications including Clerk-Sr Level, Community Health Worker I & II, Home Economist and Public Health Nutritionist. The program utilizes a 'two-step' process with clerical staff reviewing applications, and nutritionists completing the assessments and nutrition education of all participants. In January 2015, the State WIC Program Reviewers surveyed the County WIC Program and strongly recommended the adoption of the State's WIC Nutrition Assistant (WNA) model to improve program efficiencies. The WNA model is a one-step process with the expanded role of certified Nutrition Assistants in processing all low-risk participants while the Nutritionists process the high-risk participants. By April of 2015, staff completed the required 8-month training and became WNA certified. In September 2015, the County's Nutrition Assistant classification was updated to include the WNA assignment. At present, the Department has finally completed the necessary steps to move forward in adopting the State model with the addition of these positions and transition of staff. Duties and responsibilities include determining eligibility of applicants, providing basic nutrition education, referring high risk participants to the Public Health Nutritionists, promoting and supporting breastfeeding, offering community resources and participating in outreach activities. Contra Costa County WIC Program is the last local agency to adopt the State WNA model. Effective October 1, 2017, the new one-step process will enhance program efficiency by reducing the total wait time for participants, decreasing redundancy in the steps, and increasing accuracy and timely overall nutrition assessment and education to program participants. The Department has discussed the WIC program restructure with staff and their respective unions and agreements have been reached on transfer opportunities, including the Nutrition Assistant positions requested in this Board Order. Once the Nutrition Assistant positions are filled by staff transfers, the Department will return to the Board in October to cancel the vacant clerical and community health worker positions. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the County WIC Program will continue utilizing an outdated 'two-step' process with lengthy wait time for its participants, and under utilize trained and certified staff. AGENDA ATTACHMENTS P300 No. 22163 HSD MINUTES ATTACHMENTS Signed P300 22163 September 26, 2017 Contra Costa County Board of Supervisors Minutes 507 POSITION ADJUSTMENT REQUEST NO. 22163 DATE 9/7/2017 Department No./ Department Health Services Budget Unit No. 0450 Org No. 5828 Agency No. A18 Action Requested: Add nineteen (19) permanent full-time Nutrition Assistant positions (1K7B) in the Health Services Department. Proposed Effective Date: 9/27/2017 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $1,457,624.00 Net County Cost $0.00 Total this FY $1,093,218.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% positions offset & WIC Program revenues Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Jo-Anne Linares ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Enid Mendoza 9/19/2017 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 9/19/2017 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the Department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 September 26, 2017 Contra Costa County Board of Supervisors Minutes 508 REQUEST FOR PROJECT POSITIONS Department Date 9/19/2017 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY September 26, 2017 Contra Costa County Board of Supervisors Minutes 509 September 26, 2017 Contra Costa County Board of Supervisors Minutes 510 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22153 to cancel one (1) Lieutenant (6XHA) (represented) vacant position number 10994 at salary plan and grade V#X 2023 ($8,893 - $11,350), cancel one (1) Sheriff's Mutual Aid Coordinator (64SK) (represented) vacant position number 13188 at salary plan and grade ZB5 1328 ($4,440- $5,397), and add one (1) Captain (6XDA) (represented) position at a salary plan and grade V#X 2189 ($10,481 - $13,377) to the Field Operations Bureau - Investigations Division. FISCAL IMPACT: Cost Savings of $100,355 to the Office of the Sheriff's General Fund and $8,572 savings in retirement cost. BACKGROUND: Due to the Jail expansion at our West County Facility, a Captain has been assigned to oversee the project. This new Captain position is needed to ensure proper oversight in the Field Operations Bureau- Investigations Division. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Hallie Wachowiak (925) 335-1552 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Robyn Hanson C. 28 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:September 26, 2017 Contra Costa County Subject:Cancel one (1) Lieutenant position, one (1) Sheriff’s Mutual Aid Coordinator position and Add one (1) Captain positon in the Sheriff's Office September 26, 2017 Contra Costa County Board of Supervisors Minutes 511 CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, it will impede the organizational structure of the Office of the Sheriff. CHILDREN'S IMPACT STATEMENT: No impact. AGENDA ATTACHMENTS P300 No. 22153 MINUTES ATTACHMENTS Signed P300 22153 September 26, 2017 Contra Costa County Board of Supervisors Minutes 512 POSITION ADJUSTMENT REQUEST NO. 22153 DATE 9/6/2017 Department No./ Department Office of the Sheriff Budget Unit No. 0255 Org No. 2535 Agency No. 25 Action Requested: Cancel one (1) Lieutenant (6XHA) position #10994 and one Sheriff’s Mutual Aid Coordinator (64SK) position #13188, Add one (1) Captain (6XDA) position to the Field Operations Bureau. Proposed Effective Date: 9/1/2017 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: N/A Estimated total cost adjustment (salary / benefits / one time): Total annual cost ($100,335.00) Net County Cost ($100,335.00 Total this FY ($83,614.00) N.C.C. this FY ($83,614.00) SOURCE OF FUNDING TO OFFSET ADJUSTMENT Savings to the Office of the Sheriff General Fund Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Mary Jane Robb ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Timothy M. Ewell 9/12/2017 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 9/14/2017 Cancel a vacant Lieutenant position (10994), a Sheriff's Mutual Aid Coordinator vacant position (13188) and add a Captain position in the Fields Operations Bureau-Investigations Division. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Tanya Williams 9/14/2017 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 9/21/2017 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Timothy M. Ewell Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 September 26, 2017 Contra Costa County Board of Supervisors Minutes 513 REQUEST FOR PROJECT POSITIONS Department Date 9/21/2017 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY September 26, 2017 Contra Costa County Board of Supervisors Minutes 514 September 26, 2017 Contra Costa County Board of Supervisors Minutes 515 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22164 to add one (1) full-time Pharmacist I (VYWA) position at salary grade TC5-1998 ($10,345-$11,975) in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval, this action has an approximate annual cost of $226,187 with pension cost of $51,017 included. The cost will be 100% offset by Contra Costa Health Plan member fees. BACKGROUND: Contra Costa Health Plan is requesting to add one permanent full-time Pharmacist I position. The Department of Health Care Services (DHCS) has issued a new staffing requirement to all Health Plans effective July 1, 2017. The new DHCS mandate will require the Contra Costa Health Plan (CCHP) to provide coverage seven days a week for pharmacy orders. The department is currently staffing Saturday shifts with any Pharmacist willing to work overtime. On Sundays, the Pharmacists are on-call. Currently CCHP only has one Pharmacist covering all shifts while the other Pharmacist is out on leave. This additional position is needed to ensure that the Health Plan remain in compliance with regulatory requirements. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Shelanda Adams, 925-957-5263 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 29 To:Board of Supervisors From:William Walker, M.D., Health Services Date:September 26, 2017 Contra Costa County Subject:Add position in the Health Services Department. September 26, 2017 Contra Costa County Board of Supervisors Minutes 516 CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, Contra Costa Health Plan will not have the required pharmacy staff needed to fill weekend pharmacy orders and will fail to provide services as mandated by the Department of Health Services. AGENDA ATTACHMENTS P300 No. 22164 HSD MINUTES ATTACHMENTS Signed P300 22164 September 26, 2017 Contra Costa County Board of Supervisors Minutes 517 POSITION ADJUSTMENT REQUEST NO. 22164 DATE 9/12/2017 Department No./ Department HEALTH SERVICES Budget Unit No. 0860 Org No. 6105 Agency No. A18 Action Requested: Add one permanent full-time Pharmacist I (VYWA) position in the Health Services Department. Proposed Effective Date: 9/27/2017 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $226,186.85 Net County Cost $0.00 Total this FY $169,640.10 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% Contra Costa Health Plan member fees. Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Shelanda Adams ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Enid Mendoza 9/19/2017 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 9/19/2017 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the Department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 September 26, 2017 Contra Costa County Board of Supervisors Minutes 518 REQUEST FOR PROJECT POSITIONS Department Date 9/19/2017 No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY September 26, 2017 Contra Costa County Board of Supervisors Minutes 519 September 26, 2017 Contra Costa County Board of Supervisors Minutes 520 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22154 to add two (2) Clerk-Recorder Services Specialist (EATA) (represented) positions at salary plan and grade 3R5 1269 ($4,188-$5,091), cancel one (1) Recordable Document Technician (J9WF) (represented) position number 5816 at salary plan and grade 3R5 1252 ($4,118-$5,006) and cancel one (1) Election Services Reimbursement Technician (EBTB) (represented) position number 5798 at salary plan and grade 3R5 1332 ($4,458-$5,419) in the Clerk Recorder Elections Department. FISCAL IMPACT: There is a cost savings of $26,216 for fiscal year 2017-18 associated with this action and annual cost savings of approximately $39,000. BACKGROUND: This action is to eliminate two (2) positions that are no longer used in the department and create two (2) Clerk-Recorder Services Specialist positions. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the department will continue to have vacant positions for classifications that do not allow the most efficient use of staff and skills needed. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Debi Cooper (925) 335-7897 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Debi Cooper C. 30 To:Board of Supervisors From:Joseph E. Canciamilla, Clerk-Recorder Date:September 26, 2017 Contra Costa County Subject:Add two Clerk-Recorder Services Specialist positions, cancel two vacant positions September 26, 2017 Contra Costa County Board of Supervisors Minutes 521 AGENDA ATTACHMENTS P300 22154 Add/Cancel Clerk Recorder positions MINUTES ATTACHMENTS Signed P300 22154 September 26, 2017 Contra Costa County Board of Supervisors Minutes 522 POSITION ADJUSTMENT REQUEST Department No./ COPERS Department Clerk-Recorder Budget Unit No. 043/355 Org. No. 355/2353 Agency No. ___24_____ Action Requested Org 355: Add two Clerk-Recorder Services Specialist EATA positions (represented), cancel one vacant Recordable Documents Technician J9WF position (#05816) represented, and cancel one vacant Election Services Reimbursements Technician EBHA position (#05798) represented. ___ Proposed Effective Date: October 1, 2017 . Classification Questionnaire attached: Yes No Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $ 0 Estimated total cost adjustment (Salary/benefits/one time): $ 0 Total annual cost $ (39,323) Net County Cost $ (39,323) Total this FY $ (26,216) N.C.C. this FY $ (26,216). SOURCE OF FUNDING TO OFFSET ADJUSTMENT Cost savings, no change in FTE’s . Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. __________________J.C.__________________ ___9/11/17____ (for) Department Head Date REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT _______________BR for JE______________ ___9/13/17_ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE: _9/15/2017___ Add two Clerk-Recorder Services Specialist (EATA) positions; cancel one Recordable Document Technician (J9WF) position (5816) and one (1) Election Services Reimbursement Technician (EBTB) position (5798). Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt salary schedule as described above. Effective: Day following Board Action. _____________________ (Date) ______Tanya Williams____________________________ (for) Director of Human Resources COUNTY ADMINISTRATOR RECOMMENDATION DATE: ____9/21/17______ Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Other: ___________________________________________ __________/s/ Julie DiMaggio Enea__________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David Twa, Clerk of the Board of Supervisors Adjustment APPROVED DISAPPROVED and County Administrator Date: _______________________________ By: ________________________________________ APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es)/position(s) as follows: P300 (M347) NO. ___22154__________ DATE _9/13/17________ September 26, 2017 Contra Costa County Board of Supervisors Minutes 523 September 26, 2017 Contra Costa County Board of Supervisors Minutes 524 RECOMMENDATION(S): APPROVE and AUTHORIZE the Agricultural Commissioner, or designee, to execute a contract with, and accept reimbursement in an amount not to exceed $10,572 from, the California Department of Pesticide Regulation to implement the Enforcement Evaluation and Improvement Project for the period July 1, 2017 through December 31, 2017. FISCAL IMPACT: This contract provides for reimbursement in an amount not to exceed $10,572 for County expenses incurred from July 1, 2017 through December 31, 2017 related to the provision of enforcement activities in Contra Costa County on behalf of the California Department of Pesticide Regulation. A match of County funds is not required and grant monies are not involved. The revenue was anticipated and included in the FY 2017/18 budget. BACKGROUND: The objective of this contract (Agreement #17-C0010) is to assist the California Department of Pesticide Regulation (DPR) in carrying out it's Enforcement Evaluation and Improvement Project (EEIP). The County will assist DPR in meeting the statutory requirements of the Federal Insecticide Fungicide and Rodenticide Act (FIFRA) pursuant to delegated enforcement authority from California Food and Agriculture Code Section 2281, and the U.S. Environmental Protection Agency (EPA) through a three-party Cooperative Agreement between the EPA, DPR and the County Agricultural Commissioners and Sealers Association. The EEIP activities include: 1. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: 646-5250 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 31 To:Board of Supervisors From:Matt Slattengren Date:September 26, 2017 Contra Costa County Subject:Enforcement Evaluation and Improvement Project (EEIP) #17-C0010 September 26, 2017 Contra Costa County Board of Supervisors Minutes 525 BACKGROUND: (CONT'D) The collection of complete compliance and enforcement data from the CAC for the purpose of evaluating individuals and businesses licensed by the state to determine if enforcement action is warranted; The evaluation of compliance and enforcement data to ensure statewide consistency with DPR policies, regulations and law, and identify trends that will be used to improve outreach and education to licensees; and The improvement of communication and collaboration between DPR and the CAC in tracking, development and preparation of enforcement responses as needed to establish and implement county agricultural commissioner enforcement. CONSEQUENCE OF NEGATIVE ACTION: Failure to accept Agreement #17-C0010 will result in insufficient revenue for the Department to perform enforcement activities on behalf of Department of Pesticide Regulation and the loss of the associated administrative overhead that benefits the Department's operational budget. CHILDREN'S IMPACT STATEMENT: None September 26, 2017 Contra Costa County Board of Supervisors Minutes 526 RECOMMENDATION(S): APPROVE and AUTHORIZE the Chair, Board of Supervisors, to execute Amendment No. 16 to Agreement No. 87 with Contra Costa Transportation Authority (CCTA) to increase the maximum compensation paid to Contra Costa County (County) by $20,000 to a new total of $3,513,000, effective April 19, 2017, for continued right of way services, as recommended by the Public Works Director, Hercules Area. Project No. 4660-6X4152 FISCAL IMPACT: CCTA will pay 100% of the actual costs of right-of-way services performed by the Real Estate Division, up to the payment limit as amended. BACKGROUND: CCTA requires a variety of right of way services related to the State Route 4 West Gap project, but has no right of way staff and has contracted with the County for these services. On August 1, 1998, the Board approved the original agreement between the County and CCTA. Additional funds from CCTA are required for the County to provide the necessary right-of-way services under the agreement. Accordingly, this amendment expands the total agreement value by $20,000 for a total agreement value of $3,513,000. The County will complete transfer of properties and transfer right of way to the State of California. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Karen Laws (925) 313-2228 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 32 To:Board of Supervisors From:Brian M. Balbas, Interim Public Works Director/Chief Engineer Date:September 26, 2017 Contra Costa County Subject:Execute Amendment No. 16 to Agreement No. 87 with Contra Costa Transportation Authority (CCTA) for Right of Way services. (District V) September 26, 2017 Contra Costa County Board of Supervisors Minutes 527 CONSEQUENCE OF NEGATIVE ACTION: CCTA will not be able to contract for the County’s right of way services and will not meet the terms of the agreement. ATTACHMENTS Agreement No. 87 September 26, 2017 Contra Costa County Board of Supervisors Minutes 528 September 26, 2017 Contra Costa County Board of Supervisors Minutes 529 September 26, 2017 Contra Costa County Board of Supervisors Minutes 530 September 26, 2017 Contra Costa County Board of Supervisors Minutes 531 September 26, 2017 Contra Costa County Board of Supervisors Minutes 532 September 26, 2017 Contra Costa County Board of Supervisors Minutes 533 September 26, 2017 Contra Costa County Board of Supervisors Minutes 534 September 26, 2017 Contra Costa County Board of Supervisors Minutes 535 September 26, 2017 Contra Costa County Board of Supervisors Minutes 536 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to accept funding in the amount of $9,100 from First 5 Contra Costa for Quality Rating and Improvement System Infant-Toddler programs. FISCAL IMPACT: This grant is 100% private funding with no county match required. BACKGROUND: On August 16, 2017, the Department of Employment and Human Services was notified of the award from First 5 Contra Costa of a one-time Quality Rating and Improvement System (QRIS) Infant-Toddler mini-grant in the amount of $9,100. The funds are to be used on needed supplies at the following Contra Costa County children's centers: Ambrose (Bay Point) - $1,300 Balboa (Richmond) - $2,600 Bayo Vista (Rodeo) - $650 Contra Costa College Early Head Start (San Pablo) - $1,300 George Miller (Concord) - $1,950 Las Deltas (Richmond) - $650 Los Arboles (Oakley) - $650 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6389 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Nasim Eghlima, Janisaa Rowley, Ressie Dayco C. 33 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:September 26, 2017 Contra Costa County Subject:Quality Rating Improvement System Mini-grant award September 26, 2017 Contra Costa County Board of Supervisors Minutes 537 CONSEQUENCE OF NEGATIVE ACTION: If not approved, infant-toddler childcare classrooms will not be able to purchase needed supplies. CHILDREN'S IMPACT STATEMENT: The Community Services Bureau of the Employment and Human Services Department’s Head Start program supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to children from low income families throughout Contra Costa County. September 26, 2017 Contra Costa County Board of Supervisors Minutes 538 RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or his designee, to submit an application along with the necessary certification and assurances and request funds up to $400,000 from the Contra Costa County Department of Conservation and Development (DCD) for the Community Development Block Grant (CDBG) Infrastructure/Public Facilities project funding for the development of an East County Coordinated Assessment and Resource (CARE) Center for the period from July 1, 2017 through June 30, 2018. FISCAL IMPACT: The funds requested of the DCD are essential for rehabilitating a public facility in East County for the development of a CARE Center. Health Services funds committed to the development of the East County CARE Center will be used to fulfill the 25% match requirement. BACKGROUND: The Health Services Department’s Health, Housing and Homeless Services Division is seeking funding to rehabilitate a public facility to operate an East County CARE Center to provide a basic level of support services including showers, food, transportation assistance, as well as conduct housing assessments (VI-SPDAT), housing navigation services, and benefits assistance. As one of the main entry points into the coordinated entry system, CARE Centers play a critical role in helping to identify and engage individuals into services. The CDBG funded by the US Department of Housing and Urban Development is a source of public funding providing valuable housing APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Lavonna Martin, 925-313-7704 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: L Walker , M Wilhelm C. 34 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 26, 2017 Contra Costa County Subject:Grant Application #20-1036 with Contra Costa County Department Emergency of Conservation and Development September 26, 2017 Contra Costa County Board of Supervisors Minutes 539 BACKGROUND: (CONT'D) and services benefits to low income residents of Contra Costa County. Current funding sources are not adequate for the rehabilitation of the identified location of the East County CARE Center. Approval of Grant Application #20-1036 will allow County to receive CDBG funding from the DCD for the rehabilitation of a public facility to operate the CARE Center in Antioch and to perform all responsibilities in relation to receipt of the funding for the period of July 1, 2017 through June 30, 2018. CONSEQUENCE OF NEGATIVE ACTION: If not approved, the Health Services Department will not be able to apply for additional funds to support the CARE Center and people experiencing homelessness in East County will not receive basic support services. September 26, 2017 Contra Costa County Board of Supervisors Minutes 540 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract and accept reimbursement in an amount not to exceed $15,120 from Mount Diablo Unified School District, for the provision of food services at the Crossroads High School childcare program for the period September 1, 2017 through June 30, 2018. FISCAL IMPACT: No net County costs associated with this agreement. Mount Diablo Unified School District has agreed to reimburse the County up to the limits of the California Child and Adult Food Program, for all food service expenses related to this contract. The program may provide up to 5,040 meals at $3.00/meal. BACKGROUND: The Board of Supervisors has approved similar agreements with community based agencies with which the Department contracts to provide childcare services. In order to further support the childcare service partnership and to ensure the success of food and nutrition goals within these programs, the Department provides the daily meals at selected childcare sites. The meals are provided to program eligible children co-enrolled in the California Child and Adult Food Program and the Contractor's education programs. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6346 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Carolyn Nguyen, Sam Mendoza C. 35 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:September 26, 2017 Contra Costa County Subject:2017-18 Food Services Agreement with Mt. Diablo Unified School District / Crossroads High School September 26, 2017 Contra Costa County Board of Supervisors Minutes 541 CONSEQUENCE OF NEGATIVE ACTION: If not approved, the County will be unable to provide food services to its childcare partner. CHILDREN'S IMPACT STATEMENT: The Employment & Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. September 26, 2017 Contra Costa County Board of Supervisors Minutes 542 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Grant Agreement #29-815 with the California Board of State and Community Corrections, to pay the County an amount not to exceed $5,984,086, to provide pre-arrest, at-arrest and post-arrest diversion opportunities and coordination services for Antioch residents with behavioral health issues, for the period from June 16, 2017 through August 15, 2020. FISCAL IMPACT: Approval of this grant agreement will allow the County to receive funding from the California Board of State and Community Corrections for fiscal years 2017/2018, 2018/2019, and 2019/2020. A County match of 51% is required. BACKGROUND: This grant is funded by Proposition 47, The Safe Neighborhoods and Schools Act, to ensure services for adults with behavioral issues who are committing non-serious, non-violent crimes are available through prevention, diversion and support programs. Approval of Grant Agreement #29-815 will allow the County to initiate the CoCo LEAD+ project which will provide pre-arrest, at-arrest and post-arrest diversion opportunities and coordination services for Antioch residents with behavioral health issues through August 15, 2020. This agreement requires the County to indemnify the State for claims arising out of the County’s performance under the agreement. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Cynthia Belon, 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Tasha Scott, Marcy Wilhelm C. 36 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 26, 2017 Contra Costa County Subject:Grant Agreement #29-815 with California Board of State and Community Corrections September 26, 2017 Contra Costa County Board of Supervisors Minutes 543 CONSEQUENCE OF NEGATIVE ACTION: If this agreement is not approved, the County will not receive funding to support the CoCo LEAD+ program and Antioch residents with behavioral health issues committing non-violent and non-serious crimes will not receive prevention, diversion and support services. AGENDA ATTACHMENTS Resolution No. 2017/349 MINUTES ATTACHMENTS Signed Resolution No. 2017/349 September 26, 2017 Contra Costa County Board of Supervisors Minutes 544 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 09/26/2017 by the following vote: AYE: John Gioia Candace Andersen Diane Burgis Karen Mitchoff NO: ABSENT:Federal D. Glover ABSTAIN: RECUSE: Resolution No. 2017/349 In the Matter Of: Approving Grant Agreement #29-815 with California Board of State and Community Corrections. WHEREAS the Contra Costa County Health Services Department desires to participate in the Proposition 47 Grant administered by the Board of State and Community Corrections (hereafter referred to as BSCC). NOW, THEREFORE, BE IT RESOLVED that the Health Services Director, or designee the Behavioral Health Services Director be authorized on behalf of the Contra Costa County Board of Supervisors to submit the grant proposal for this funding and sign the Grant Agreement with the BSCC, including any amendments thereof. BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant expenditures controlled by this body. BE IT FURTHER RESOLVED that the Contra Costa County Health Services Department agrees to abide by the terms and conditions of the Grant Agreement as set forth by the BSCC. Contact: Cynthia Belon, 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Tasha Scott, Marcy Wilhelm 4 1 September 26, 2017 Contra Costa County Board of Supervisors Minutes 545 September 26, 2017 Contra Costa County Board of Supervisors Minutes 546 RECOMMENDATION(S): APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a contract including modified indemnification with the Energy Council (Joint Powers Agency), to accept funding in an amount not to exceed $40,000 to assist Pacific Gas and Electric Company (PG&E) with its East Bay Energy Watch (EBEW) Local Government Partnership Program for the period January 1 through December 31, 2017. FISCAL IMPACT: There will be no impact to the General Fund. The funding provided by this contract will cover Department of Conservation and Development (DCD) staff time costs associated with assisting PG&E and the Energy Council with its EBEW Local Government Partnership Program for calendar year 2017. BACKGROUND: East Bay Energy Watch (EBEW) is a Local Government Partnership (LGP) collaboration between PG&E, local governments, non-profit and for-profit service providers in the East Bay providing energy efficiency solutions for residents and businesses in communities throughout Alameda and Contra Costa Counties. EBEW is one of twenty-one (21) Energy Watch LGPs administered by PG&E and funded by California utility ratepayers under the auspices of the California Public Utilities Commission (CPUC). EBEW includes city and county staff members of both Alameda and Contra Costa Counties that work together to support energy efficiency programs to meet the needs of local customers and communities. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Demian Hardman (925) 674-7826 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 37 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:September 26, 2017 Contra Costa County Subject:Contract with Energy Council to Support East Bay Energy Watch Activities - 2017 September 26, 2017 Contra Costa County Board of Supervisors Minutes 547 BACKGROUND: (CONT'D) Since 2010, the County has been actively participating in EBEW and receiving funding to assist with marketing and outreach on the various energy efficiency incentive (rebate) programs being offered to businesses throughout Contra Costa. EBEW primarily focuses on programs for businesses but also has one relatively small program for residents. The County has not participated in the residential component since it would require start-up funding from the County, is not seen as cost-effective, and the County already participates in a rebate program for residents through an existing program called the Bay Area Regional Energy Network (BayREN). In early 2016, the County was allocated funding to act as Co-Administrator in partnership with the Energy Council joint powers agency formed by Alameda County and its cities to (1), support EBEW administrative functions on behalf of EBEW programs in Contra Costa County and (2), implement a marketing and outreach campaign targeting small/medium businesses within the incorporated and unincorporated areas of the County. The contract for 2017 includes the same administrative activities, but excludes the requirement of implementing a marketing and outreach campaign. Due to the unique nature of the required contract language and funding source, both agencies needed a substantial amount of time to craft mutually agreeable contract provisions. The agreement requires the County to defend and indemnify the Energy Council from all claims and liabilities to the extent that the claims and liabilities arise from the County’s negligence or willful misconduct while performing its obligations under the agreement. The proposed effective date of this contract will provide for cost reimbursement for eligible work completed by DCD staff, in accordance with the contract requirements. CONSEQUENCE OF NEGATIVE ACTION: The County would not receive $40,000 to cover DCD staff time to support EBEW activities on behalf of the incorporated and unincorporated areas of the County for 2017. September 26, 2017 Contra Costa County Board of Supervisors Minutes 548 RECOMMENDATION(S): APPROVE and AUTHORIZE the Interim Public Works Director, or designee, to execute a contract with Jason Cornell (dba Boyd Built), in an amount not to exceed $500,000, for interior and exterior painting services, for the period May 1, 2017 through April 30, 2020, Countywide. FISCAL IMPACT: This cost is to be funded through Facilities Services maintenance budget. (100% General Funds) BACKGROUND: Public Works Facilities Services has been tasked with several requests for painting various areas of County facilities. With an improved County budget and Facility Life Implementation Plan, the work orders have begun to amass. The amount of work orders has surpassed Facilities’ ability to conduct work in a timely manner with the current staff. Bidsync #1701-206 solicited several painting contractors interested in performing sublet work for Facilities Services. Facilities selected four painting contractors to provide these services to the County. Boyd Built is the second vendor awarded this commodity. We are requesting this contract be approved for a period covering the next three years. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Stan Burton, (925) 313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 38 To:Board of Supervisors From:Brian M. Balbas, Interim Public Works Director/Chief Engineer Date:September 26, 2017 Contra Costa County Subject:Approve and Authorize a contract with Jason Cornell d/b/a Boyd Built for painting services, Countywide. September 26, 2017 Contra Costa County Board of Supervisors Minutes 549 CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved painting services will be discontinued. September 26, 2017 Contra Costa County Board of Supervisors Minutes 550 RECOMMENDATION(S): APPROVE and AUTHORIZE the Interim Public Works Director, or designee, to execute a contract with Zachary Neal Keas (dba Z.N. Keas Painting Co.), in an amount not to exceed $500,000 for interior and exterior painting services, for the period of June 6, 2017 through April 30, 2020, Countywide. FISCAL IMPACT: This cost is to be funded through the Facilities Services maintenance budget. (100% General Fund) BACKGROUND: Public Works Facilities Services has been tasked with several requests for painting various areas of County facilities. With an improved County budget and Facility Life Implementation Plan, the work orders have begun to amass. The amount of work orders has surpassed Facilities’ ability to conduct work in a timely manner with the current staff. BidSync #1701-206 solicited several painting contractors interested in performing sublet work for Facilities Services. Facilities selected four painting contractors to provide these services to the County. Z.N. Keas is the third vendor awarded this commodity. We are requesting this contract be approved for a period covering the next three years. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Stan Burton, (925) 313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 39 To:Board of Supervisors From:Brian M. Balbas, Interim Public Works Director/Chief Engineer Date:September 26, 2017 Contra Costa County Subject:Approve and Authorize a contract with Zachary Neal Keas d/b/a Z.N. Keas Painting Co. for painting services, Countywide September 26, 2017 Contra Costa County Board of Supervisors Minutes 551 CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, painting services will be discontinued. September 26, 2017 Contra Costa County Board of Supervisors Minutes 552 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Contra Costa Family Justice Alliance, in an amount not to exceed $180,000, to provide project, services and training coordination, and integrated data system services as part of the Contra Costa County Elder Abuse Prevention Project to victims of financial elder abuse, for the period July 1, 2016 through June 30, 2018. FISCAL IMPACT: This contract is 100% Federally funded through the California Governor's Office of Emergency Services County Victim Services (XC) Grant. CFDA 16.575. BACKGROUND: The California Governor's Office of Emergency Services (Cal OES) awarded one­time, two­ year County Victim Services (XC) Grants to fill victim services gaps and needs. The XC Grant funds were awarded to successful respondents from all California counties and the City of Los Angeles, including Contra Costa County. The Cal OES Grant was awarded to the County conditionally, requiring additional information from Employment and Human Services Department (EHSD) Aging and Adult Services Bureau. This necessitated additional research, strategic planning, and coordination between EHSD, proposed contractors, and Cal OES. This process delayed the final unconditional grant award from Cal OES; however, the grantor (Cal OES) confirms funding is available from July APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Gina Chenoweth 925­608­4961 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 40 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:September 26, 2017 Contra Costa County Subject:Contract with Contra Costa Family Justice Alliance for Elder Abuse Prevention Project Services September 26, 2017 Contra Costa County Board of Supervisors Minutes 553 BACKGROUND: (CONT'D) 1, 2016 through June 30, 2018. The Grant conditions require that the contracts funded by the Grant are for the term of July 1, 2016 through June 30, 2018. This contract is for provision of overall project, service, and training coordination and integrated data system services as part of the Contra Costa County (County) Elder Abuse Prevention Program (EAPP). In partnership with the County's Adult Protective Service (APS), this contractor will participate in a multi­disciplinary team to increase communication with all partners of EAPP. CONSEQUENCE OF NEGATIVE ACTION: Without this contract, implementation and coordination of the County's Elder Abuse Prevention Program will be significantly hampered, delaying services and assistance to victims of financial elder abuse. September 26, 2017 Contra Costa County Board of Supervisors Minutes 554 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Meals on Wheels Diablo Region, a non-profit corporation, in an amount not to exceed $150,000, to provide direct service provider training and care manager services as part of the Contra Costa County Elder Abuse Prevention Project to victims of financial elder abuse for the period July 1, 2016 through June 30, 2018. FISCAL IMPACT: This contract is 100% Federally funded by the California Governor's Office of Emergency Services County Victim Services (XC) Grant. CFDA 16.575. BACKGROUND: The California Governor's Office of Emergency Services (Cal OES) awarded one-time, two--year County Victim Services (XC) Grants to fill victim services gaps and needs. The XC Grant funds were awarded to successful respondents from California counties and the City of Los Angeles, including Contra Costa County. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Gina Chenoweth 925-608-4961 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 41 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:September 26, 2017 Contra Costa County Subject:Contract with Meals on Wheels Diablo Region for Elder Abuse Prevention Project Services September 26, 2017 Contra Costa County Board of Supervisors Minutes 555 BACKGROUND: (CONT'D) The Cal OES Grant was awarded to the County conditionally, requiring additional information from Employment and Human Services Department (EHSD) Aging and Adult Services Bureau. This necessitated additional research, strategic planning, and coordination between EHSD, proposed contractors, and Cal OES. This process delayed the final unconditional grant award from Cal OES; however, the grantor (Cal OES) confirms funding is available from July 1, 2016 through June 30, 2018. The Grant conditions require that the contracts funded by the Grant are for the term of July 1, 2016 through June 30, 2018. This contract is for provision of care manager services as well as elder abuse prevention training as part of the Contra Costa County (County) Elder Abuse Prevention Program (EAPP). In partnership with County's Adult Protective Service (APS), this contractor will participate in a multi-disciplinary team to increase communication with all partners of EAPP. CONSEQUENCE OF NEGATIVE ACTION: Without this contract, increased training on elder abuse prevention and care management will be significantly hampered, delaying services and assistance to victims of financial elder abuse. September 26, 2017 Contra Costa County Board of Supervisors Minutes 556 RECOMMENDATION(S): APPROVE and AUTHORIZE the County Administrator, or designee, to execute an amendment to the Statement of Work for Hourly Services with International Business Machines Corporation, to extend the term through September 30, 2018 with no change to the original payment limit of $154,400, to complete the replacement of the Department of Information Technology's current billing application with IBM's Usage and Accounting Collector mainframe application. FISCAL IMPACT: No additional County cost. The original allocation of $154,400 (100% User Fees) is budgeted under Org# 1060, Fiscal Year 17/18 and recovered through DoIT's billing process. BACKGROUND: IBM's CIMS application (currently in use by DoIT) has been replaced by Tivoli Decision Support for zOS (TDSz) Usage and Accounting Collector (UAC) services. CIMS is a middle ware application used to interface mainframe accounting data and our Microsoft based accounting data. DoIT's accounting department relies on this application to import and export accounting data for the purpose of our weekly and monthly billing processes. Full conversion was not completed under the initial term, which expired on August 17, 2016. The Department would like to extend time to allow completion of the project. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Joanne Buenger (925) 313-1202 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 42 To:Board of Supervisors From:David Twa, County Administrator Date:September 26, 2017 Contra Costa County Subject:International Business Machines Corporation Client Relationship Agreement extension September 26, 2017 Contra Costa County Board of Supervisors Minutes 557 CONSEQUENCE OF NEGATIVE ACTION: By not implementing the Tivoli Decision Support Mainframe Application upgrade, DoIT will be unable to process our internal and external billing. This would adversely impact the Department’s revenue. September 26, 2017 Contra Costa County Board of Supervisors Minutes 558 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Frank McGuire d/b/a The Landscape Company, in an amount not to exceed $2,000,000, to provide weed abatement, irrigation and drainage system repair, and installation services, for the period October 1, 2017 through September 30, 2020, Countywide. (100% General Fund) FISCAL IMPACT: This cost is to be funded through Facilities Services maintenance budget, 100% General Fund. BACKGROUND: Public Works Facilities Management is responsible for maintaining the irrigation and drainage systems at County facilities along with weed abatement at County owned properties. This type of work includes several larger projects that exceed the abilities of the Facilities Grounds staff. Historically this type of work has been awarded to outside vendors. As bid on BidSync #1705-227, Frank McGuire (dba) The Landscape Company, was the lowest responsible responsive vendor. Facilities have awarded this commodity to The Landscape Company. This request is for a three (3) year contract. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Stan Burton, (925) 313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 43 To:Board of Supervisors From:Brian M. Balbas, Interim Public Works Director/Chief Engineer Date:September 26, 2017 Contra Costa County Subject:APPROVE a contract with Frank McGuire d/b/a The Landscape Company September 26, 2017 Contra Costa County Board of Supervisors Minutes 559 CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, weed abatement and irrigation system repairs will be discontinued. CHILDREN'S IMPACT STATEMENT: September 26, 2017 Contra Costa County Board of Supervisors Minutes 560 RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the County Administrator, a purchase order amendment with Motorola Solutions, Inc., to extend the term through September 30, 2017 with no change to the payment limit of $150,000, for continued procurement of radio parts, maintenance, service and repairs as needed by the Department of Information Technology (DoIT). FISCAL IMPACT: $150,000 maximum (100% User Fees); all costs are charged to ordering departments through DoIT's billing process. BACKGROUND: The Department of Information Technology’s Radio and Telecommunications divisions need to be able to readily purchase parts and supplies in order to complete Work Order requests and other jobs submitted by their customers. A purchase order with Motorola is necessary to enable our technicians to obtain technical information, assistance, drop shipments or equipment repairs directly from Motorola. CONSEQUENCE OF NEGATIVE ACTION: DoIT's Radio and Telecommunications divisions will be unable to fulfill requests submitted by their customers, other County departments, without a Purchase Order in place. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Joanne Buenger, Deputy CIO 925-313-1202 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 44 To:Board of Supervisors From:David Twa, County Administrator Date:September 26, 2017 Contra Costa County Subject:Change Order to Blanket Purchase Order with - Motorola Solutions, Inc. September 26, 2017 Contra Costa County Board of Supervisors Minutes 561 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment & Human Services Director, or designee, to execute a contract with Aspiranet, a nonprofit corporation, with a payment limit not to exceed $546,000 to provide Early Head Start Program Enhancement services for the period July 1, 2017 through June 30, 2018. FISCAL IMPACT: The contract is 100% funded by the U.S. Department of Health and Human Services, Administration for Children and Families, Office of Head Start. County match is not required. CFDA Number: 93.708 County Contract Number: 38-957-3 BACKGROUND: Contra Costa County receives funds from the U.S.Department of Health and Human Services, Administration for Children and Families, Office of Head Start, to provide Early Head Start program services to program eligible County residents. The Department of Employment and Human Services, in turn, contracts with a number of community-based organizations to provide a wider distribution of services. This Board order establishes a contract with Aspiranet to provide coordination services of Home-based Early Head Start programs throughout the County. Aspiranet will provide services to 81 pregnant women and/or children ages birth to three years old. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6346 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Carolyn Nguyen, Haydee Ilan C. 45 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:September 26, 2017 Contra Costa County Subject:2017-18 Aspiranet Childcare Services Contract September 26, 2017 Contra Costa County Board of Supervisors Minutes 562 CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, fewer eligible families will be served by the County's Early Head Start Enhancement program. CHILDREN'S IMPACT STATEMENT: The Employment & Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income pregnant women and families throughout Contra Costa County. September 26, 2017 Contra Costa County Board of Supervisors Minutes 563 RECOMMENDATION(S): Approve and authorize the Purchasing Agent to execute, on behalf of the Health Services Department, a purchase order with Food Service Partners, Inc. in an amount not to exceed $2,000,000 to purchase meals for patients and staff at the Contra Costa Regional Medical Center (CCRMC) for the period September 1, 2017 through August 31, 2019. FISCAL IMPACT: Upon approval, this purchase order will be funded 100% by Hospital Enterprise Fund I. BACKGROUND: The cafeteria renovation is complete and approval to reopen has been received from the Office of Statewide Health Planning and Development and the California Department of Public Health. The reopening is scheduled for sometime in October 2017 after the upcoming Centers for Medicare and Medicaid Services hospital survey. Food Services Partners, Inc. will continue to provide meals for patients and the hospital staff until the cafeteria reopens. Once the cafeteria is fully operational, CCRMC will continue using this vendor for patient meals. CONSEQUENCE OF NEGATIVE ACTION: If this purchase order is not approved, CCRMC will have to return to having patient meals made by the cafeteria staff. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Anna Roth, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Tasha Scott, Marcy Wilhelm, Margaret Harris C. 46 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 26, 2017 Contra Costa County Subject:Purchase Order with Food Service Partners, Inc. September 26, 2017 Contra Costa County Board of Supervisors Minutes 564 RECOMMENDATION(S): APPROVE and AUTHORIZE the Interim Public Works Director, or designee, to execute a contract amendment with Matt Colchico (dba Summit Building Services), to extend the term from September 30, 2017 to March 31, 2018, and increase the payment limit by $350,000 to a new payment limit of $3,350,000, for continued custodial services in County owned buildings deemed as remote or requiring night work, Countywide. FISCAL IMPACT: This cost is to be funded through Custodial Services budget. (100% General Fund) BACKGROUND: Public Works Custodial Services Division is requesting a contract to provide sublet custodial services to several leased sites or County owned sites deemed as remote. Remote sites are described as either outside of the normal routes used by County custodial staff, or sites requiring night work. Custodial Services does not have the ability to manage or oversee employees working in these conditions. This is a continuation of existing policy and has no negative impact on the current custodial staff. Originally bid on BidSync #1407-091, Summit Building Services was the lowest responsible and responsive vendor for this type of work. Facilities Services is requesting to extend this contract for six months. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Stan Burton, (925) 313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 47 To:Board of Supervisors From:Brian M. Balbas, Interim Public Works Director/Chief Engineer Date:September 26, 2017 Contra Costa County Subject:Approve a contract amendment with Matt Colchico d/b/a Summit Building Services. September 26, 2017 Contra Costa County Board of Supervisors Minutes 565 CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, sublet custodial services will be discontinued. September 26, 2017 Contra Costa County Board of Supervisors Minutes 566 RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Interim Public Works Director, a purchase order with Parts Warehouse Distributers, Inc., (dba City Auto Supply), in an amount not to exceed $275,000, for Motorcraft and ACDelco batteries and electrical parts for the period of October 1, 2017 through September 30, 2019, Countywide. FISCAL IMPACT: This cost is to be funded through Fleet Services Internal Service Fund budget. (100% Fleet Services Internal Service Fund) BACKGROUND: As bid on BidSync No. 1708-238, City Auto Supply was awarded a purchase order for Motorcraft and ACDelco batteries and electrical parts. The original bid is for two years with three possible one year extensions. This request represents the initial two year period. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Stan Burton, (925) 313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 48 To:Board of Supervisors From:Brian M. Balbas, Interim Public Works Director/Chief Engineer Date:September 26, 2017 Contra Costa County Subject:Approve a Purchase Order with Parts Warehouse Distributers, Inc., d/b/a City Auto Supply. September 26, 2017 Contra Costa County Board of Supervisors Minutes 567 CONSEQUENCE OF NEGATIVE ACTION: If this purchase order is not approved, Motorcraft and ACDelco batteries and electrical parts supplied by City Auto Supply will not proceed. September 26, 2017 Contra Costa County Board of Supervisors Minutes 568 RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Interim Public Works Director, a purchase order with Fast Undercar, Inc., in an amount not to exceed $125,000, for vehicle parts and accessories for the period of October 1, 2017 through September 30, 2019, Countywide. FISCAL IMPACT: This cost is to be funded through Fleet Services Internal Service Fund budget. (100% Fleet Services Internal Service Fund) BACKGROUND: Fleet Management is responsible for vehicle maintenance. Auto parts are an important commodity for this. As bid on BidSync #1708-238, Fast Undercar, Inc., was awarded aftermarket brakes, suspension and other assorted automotive and light truck parts. The original bid was for two years with three possible one-year extensions. This request represents the initial two year term. CONSEQUENCE OF NEGATIVE ACTION: If this purchase order APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Stan Burton, (925) 313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 49 To:Board of Supervisors From:Brian M. Balbas, Interim Public Works Director/Chief Engineer Date:September 26, 2017 Contra Costa County Subject:Approve a Purchase Order with Fast Undercar, Inc. September 26, 2017 Contra Costa County Board of Supervisors Minutes 569 CONSEQUENCE OF NEGATIVE ACTION: (CONT'D) is not approved, purchase of aftermarket brakes, suspension, and other assorted automotive and light truck parts will not proceed. September 26, 2017 Contra Costa County Board of Supervisors Minutes 570 RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Interim Public Works Director, a purchase order with Superior Auto Parts Warehouse, in an amount not to exceed $125,000, for vehicle parts and accessories for the period of October 1, 2017 through September 30, 2019, Countywide. FISCAL IMPACT: This cost is to be funded through Fleet Services Internal Service Fund budget. (100% Fleet Services Internal Service Fund) BACKGROUND: Fleet Management is responsible for vehicle maintenance. Auto parts are an important commodity for this. As bid on BidSync #1708-238, Superior Auto Parts submitted a bid for vehicle parts and accessories. The original bid was for two years with three possible one-year extensions. This request represents the initial two year term. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Stan Burton, (925) 313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 50 To:Board of Supervisors From:Brian M. Balbas, Interim Public Works Director/Chief Engineer Date:September 26, 2017 Contra Costa County Subject:Approve a Purchase Order with Superior Auto Parts Warehouse. September 26, 2017 Contra Costa County Board of Supervisors Minutes 571 CONSEQUENCE OF NEGATIVE ACTION: If this purchase order is not approved, purchase of vehicle parts and accessories will not proceed. September 26, 2017 Contra Costa County Board of Supervisors Minutes 572 RECOMMENDATION(S): APPROVE and AUTHORIZE the Interim Public Works Director, or designee, to execute a contract amendment with Massone Mechanical, Inc., to increase the payment limit from $300,000 to a new payment limit of $400,000, for repair of refrigeration systems, with no change to the original term of July 1, 2015 through June 30, 2018, Countywide. FISCAL IMPACT: This cost is to be funded through Facilities Services budgets. (100% General Fund) BACKGROUND: Public Works Facilities Services is responsible for repair of all County refrigeration systems. Various facilities maintain commercial kitchen refrigeration units which require repair. County staff performs maintenance on these systems, but repair of these units is sublet to outside vendors by Facilities Services. Originally bid on BidSync #1504-135, Massone Mechanical, Inc. was awarded this type of work. Due to several uncommon refrigeration repair situations, the original payment limit has been exhausted. Facilities Services is requesting the payment limit to be amended. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Stan Burton (925) 313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 51 To:Board of Supervisors From:Brian M. Balbas, Interim Public Works Director/Chief Engineer Date:September 26, 2017 Contra Costa County Subject:Approve a contract amendment with Massone Mechanical, Inc. September 26, 2017 Contra Costa County Board of Supervisors Minutes 573 CONSEQUENCE OF NEGATIVE ACTION: If this contract amendment is not approved, sublet repair of refrigeration systems will not be performed. September 26, 2017 Contra Costa County Board of Supervisors Minutes 574 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Contra Costa Senior Legal Services, in an amount not to exceed $120,000, to provide legal services as part of the Contra Costa County Elder Abuse Prevention Project to victims of financial elder abuse, for the period July 1, 2016 through June 30, 2018. FISCAL IMPACT: This contract is 100% federally funded through the California Governor's Office of Emergency Services County Victim Services (XC) Grant. CFDA 16.575. BACKGROUND: The California Governor's Office of Emergency Services (Cal OES) awarded one-time, two-year County Victim Services (XC) Grants to fill victim services gaps and needs. The XC Grant funds were awarded to successful respondents from California counties and the City of Los Angeles, including Contra Costa County. The Cal OES Grant was awarded to the County conditionally, requiring additional information from Employment and Human Services Department (EHSD) Aging and Adult Services Bureau. This necessitated additional research, strategic planning, and coordination between EHSD, proposed contractors, and Cal OES. This process delayed the final unconditional grant award from Cal OES, however the grantor (Cal OES) confirms funding is available from July 1, 2016 through APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Vickie C. Kaplan, 608-4963 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 52 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:September 26, 2017 Contra Costa County Subject:Contract with Contra Costa Senior Legal Services September 26, 2017 Contra Costa County Board of Supervisors Minutes 575 BACKGROUND: (CONT'D) June 30, 2018. The Grant conditions require that the contracts funded by the Grant are for the term of July 1, 2016 through June 30, 2018. This contract is for provision of legal services as well as elder abuse prevention education as part of the Contra Costa County (County) Elder Abuse Prevention Project (EAPP). In partnership with County's Adult Protective Services (APS), this contractor will participate in a multi-disciplinary team to increase communication with all partners of EAPP. CONSEQUENCE OF NEGATIVE ACTION: Without this contract, legal services to victims of financial elder abuse, as a part of the County Elder Abuse Prevention Program, will be unavailable. September 26, 2017 Contra Costa County Board of Supervisors Minutes 576 RECOMMENDATION(S): APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a contract with U.S. HealthWorks Inc. in an amount not to exceed $90,000 for pre-employment screening and other medical services for the term October 1, 2017 through September 30, 2019. FISCAL IMPACT: $90,000 General Fund; Budgeted. BACKGROUND: The Office of the Sheriff contracts U.S. HealthWorks Inc., for background pre-employment screening services for Deputy Sheriff Recruits, Deputy Sheriff Laterals, Sheriff Dispatchers, Sheriff's Office employees and volunteers. U.S. HealthWorks provides most of the Office of the Sheriff's pre-employment screening services. CONSEQUENCE OF NEGATIVE ACTION: Consequence of a negative action would be a backup of pre-employment screening services for the Office of the Sheriff which would result in a much slower hiring process. CHILDREN'S IMPACT STATEMENT: None. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Sandra Brown, 925-335-1553 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 53 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:September 26, 2017 Contra Costa County Subject:U.S. HealthWorks Inc. September 26, 2017 Contra Costa County Board of Supervisors Minutes 577 RECOMMENDATION(S): APPROVE and AUTHORIZE the County Administrator, or designee, to execute a contract amendment, including modified indemnification language, with Sirius Computer Solutions, Inc., to extend the term from September 30, 2017 through September 30, 2018 with no change in the payment limit of $150,000, to provide continued Integrated Database Management System support services as needed by the Department of Information Technology. FISCAL IMPACT: No additional fiscal impact, as no increase to the current payment limit is recommended. Approximately $150,000 is budgeted under Fiscal Year 2017/2018, Org 1060, and billed to clients via user fees. BACKGROUND: The County uses CA Technologies Integrated Database Management System (CA IDMS) for its mainframe servers. During the term of this contract, Sirius Computer Solutions, Inc., will work with County employees, under the direction of the Department of Information Technology staff, to provide (on an as-needed basis) IDMS support services including, without limitation, analysis, performance tuning, upgrade review and monitoring. The contract includes provisions requiring the contractor to indemnify the County for any claims for infringement of a third party's intellectual property rights to the extent the infringement claims are based on Contractor's performance of support services under the contract. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Joanne Buenger, Deputy CIO 925-313-1202 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 54 To:Board of Supervisors From:David Twa, County Administrator Date:September 26, 2017 Contra Costa County Subject:Contract Extension with Sirius Computer Solutions for IDMS Support Services September 26, 2017 Contra Costa County Board of Supervisors Minutes 578 BACKGROUND: (CONT'D) In accordance with Administrative Bulletin 605.3, service contracts exceeding $100,000 require the approval of the Board of Supervisors. CONSEQUENCE OF NEGATIVE ACTION: Mainframe production job processing can impact the Courts Systems, Law and Justice Systems, Property and Tax System. The County's business productivity could be negatively impacted if the Mainframe malfunctioned and we were unable to correct the issue; the implications could be severe. September 26, 2017 Contra Costa County Board of Supervisors Minutes 579 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with STAND! For Families Free of Violence, in an amount not to exceed $119,830, to provide case management, advocacy, and peer counseling services as part of the Contra Costa County Elder Abuse Prevention Project (EAPP) to victims of financial elder abuse, for the period July 1, 2016 through June 30, 2018. FISCAL IMPACT: This contract is 100% federally funded through the California Governor's Office of Emergency Services County Victim Services (XC) Grant. CFDA 16.575. BACKGROUND: The California Governor's Office of Emergency Services (Cal OES) awarded one-time, two- year County Victim Services (XC) Grants to fill victim services gaps and needs. The XC Grant funds were awarded to successful respondents from California counties and the City of Los Angeles, including Contra Costa County. The Cal OES Grant was awarded to the County conditionally, requiring additional information from Employment and Human Services Department (EHSD) Aging and Adult Services Bureau. This necessitated additional research, strategic planning, and coordination between EHSD, proposed contractors, and Cal OES. This process delayed the final unconditional grant award from Cal OES, however the grantor (Cal OES) confirms funding is available from July 1, 2016 through June 30, 2018. The Grant conditions require that the contracts funded by the Grant are for APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Vickie C. Kaplan, 608-4963 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 55 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:September 26, 2017 Contra Costa County Subject:Contract with STAND! For Families Free of Violence September 26, 2017 Contra Costa County Board of Supervisors Minutes 580 BACKGROUND: (CONT'D) the term of July 1, 2016 through June 30, 2018. This contract is for the provision of case management, advocacy, peer counseling services, and elder abuse prevention education as part of the Contra Costa County (County) Elder Abuse Prevention Project (EAPP). In partnership with the County's Adult Protective Services (APS), this contractor will participate in a multi-disciplinary team to increase communication with all partners of EAPP. CONSEQUENCE OF NEGATIVE ACTION: Without this contract, case management, advocacy, and peer counseling services to victims of financial elder abuse, as a part of the County Elder Abuse Prevention Program, will be negatively impacted. September 26, 2017 Contra Costa County Board of Supervisors Minutes 581 RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the County Administrator, a purchase order amendment with Motorola Solutions, Inc., to increase the payment limit by $150,000 to a new payment limit of $450,000 for continued procurement of radio parts, maintenance, service and repairs as needed by the Department of Information Technology, for the period October 1, 2011 through September 30, 2019. FISCAL IMPACT: $450,000 maximum (100% User Fees); all costs are charged to ordering departments through DoIT's billing process. BACKGROUND: The Department of Information Technology’s Radio and Telecommunications divisions need to be able to readily purchase parts and supplies in order to complete Work Order requests and other jobs submitted by their customers. A purchase order with Motorola is necessary to enable our technicians to obtain technical information, assistance, drop shipments or equipment repairs directly from Motorola. CONSEQUENCE OF NEGATIVE ACTION: DoIT's Radio and Telecommunications divisions will be unable to fulfill requests submitted by their customers, other County departments, with out a Purchase Order in place. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Joanne Buenger (925) 313-1202 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 56 To:Board of Supervisors From:David Twa, County Administrator Date:September 26, 2017 Contra Costa County Subject:Change Order to Blanket Purchase Order with - Motorola Solutions, Inc. September 26, 2017 Contra Costa County Board of Supervisors Minutes 582 CHILDREN'S IMPACT STATEMENT: No impact. September 26, 2017 Contra Costa County Board of Supervisors Minutes 583 RECOMMENDATION(S): APPROVE and AUTHORIZE the District Attorney, or designee, to execute an Agreement with the University of California Hastings College of the Law and Lawyers for America, a nonprofit corporation, in an amount not to exceed $49,000.00 for an attorney interning at the District Attorney’s Office through the Lawyers for America Program for the period June 1, 2017, through February 15, 2018. FISCAL IMPACT: The cost of one (1) attorney from Lawyers for America, not to exceed $49,000.00. BACKGROUND: The Lawyers for America Program aims to improve the lawyering skills of new lawyers while expanding the availability of legal services for those who cannot afford to hire lawyers and for the public by providing two-year work experiences in the public and nonprofit sectors. During the first year of the Program, the selected Fellows complete an Externship at the District Attorney’s Office. During the second year of the program, the Fellows leave to study for and APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Cherie Mathisen, (925) 957-2234 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 57 To:Board of Supervisors From:Diana Becton, District Attorney Date:September 26, 2017 Contra Costa County Subject:2017 Lawyers For America Training Program with University of California Hastings College of Law September 26, 2017 Contra Costa County Board of Supervisors Minutes 584 BACKGROUND: (CONT'D) take the bar examination. Then, the Fellows return to the District Attorney’s Office for a paid Fellowship. The Fellows will be licensed attorneys for the second year of the Fellowship and carry a full caseload as line prosecutors in the District Attorney’s Office. The Office will benefit from alleviating the existing workload, while giving potential employees advanced training in the area of criminal prosecution. The Fellows will gain important litigation experience and insight into the practice of criminal prosecution. ATTACHMENTS Hastings - Ripoli Agreement 2017 September 26, 2017 Contra Costa County Board of Supervisors Minutes 585 September 26, 2017 Contra Costa County Board of Supervisors Minutes 586 September 26, 2017 Contra Costa County Board of Supervisors Minutes 587 September 26, 2017 Contra Costa County Board of Supervisors Minutes 588 September 26, 2017 Contra Costa County Board of Supervisors Minutes 589 September 26, 2017 Contra Costa County Board of Supervisors Minutes 590 September 26, 2017 Contra Costa County Board of Supervisors Minutes 591 September 26, 2017 Contra Costa County Board of Supervisors Minutes 592 September 26, 2017 Contra Costa County Board of Supervisors Minutes 593 September 26, 2017 Contra Costa County Board of Supervisors Minutes 594 September 26, 2017 Contra Costa County Board of Supervisors Minutes 595 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #23-419-12 with Perseus Corporation, a corporation, in an amount not to exceed $144,500, to provide consultation and technical assistance to the Health Services Department on third party cost reports, for the period from November 1, 2017 through October 31, 2018. FISCAL IMPACT: This contract is funded 100% by Hospital Enterprise Fund I. (No rate increase) BACKGROUND: On October 5, 2016, the Board of Supervisors approved Contract #23–419–11 with Perseus Corporation, for the period from November 1, 2016 through October 31, 2017, for consultation and technical assistance with preparing and submitting third party cost reports. The contractor also serves as the primary liaison between the Health Services Department and the state and federal government on all types of interactions including, but not limited to, audits, review of cost reports, and filed claims. Approval of Contract #23-419-12 will allow the contractor to continue providing services through October 31, 2018. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the contractor will not provide oversight and review of third party cost reports that the Health Services Department is required to file with federal and state agencies. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Patrick Godley, 925-957-5410 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D Morgan, M Wilhelm C. 58 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 26, 2017 Contra Costa County Subject:Contract #23-419-12 with Perseus Corporation September 26, 2017 Contra Costa County Board of Supervisors Minutes 596 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract Amendment Agreement #74-419-7 with William E. Berlingieri, M.D., an individual, to amend Contract #74-419-6, to increase the payment limit by $14,000 from $313,600 to a new payment limit of $327,600, with no change in the original term of January 1, 2017 through December 31, 2017. FISCAL IMPACT: This amendment is funded 50% by Mental Health Services Act and 50% by Mental Health Realignment. (No rate increase) BACKGROUND: On December 6, 2016, the Board of Supervisors approved Contract #74-419-6 with William E. Berlingieri, M.D, for the provision of outpatient psychiatric services to mentally ill adults in West Contra Costa County, including diagnosis, counseling, evaluation, medical and therapeutic treatment, and consulting and training for the period from January 1, 2017 through December 31, 2017. Approval of Contract Amendment Agreement #74-419-7 will allow the contractor to provide additional outpatient psychiatric services through December 31, 2017. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Cynthia Belon, 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D Morgan, M Wilhelm C. 59 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 26, 2017 Contra Costa County Subject:Amendment #74-419-7 with William E. Berlingieri, M.D. September 26, 2017 Contra Costa County Board of Supervisors Minutes 597 CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, West Contra Costa County patients will not have access to additional outpatient psychiatric services. September 26, 2017 Contra Costa County Board of Supervisors Minutes 598 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #74-479-3 with D. R. Ruecker M.D., Inc., a professional corporation, in an amount not to exceed $300,800, to provide outpatient psychiatric care for seriously emotionally disturbed (SED) children and adolescents in Central Contra Costa County for the period from January 1, 2018 through December 31, 2018. FISCAL IMPACT: This contract is funded 50% by Federal Medi-Cal and 50% by Mental Health Realignment. (No rate increase) BACKGROUND: On November 8, 2016, the Board of Supervisors approved Contract #74-479-2, with D. R. Ruecker M.D., Inc., for the provision of outpatient psychiatric care for SED children and adolescents in Central Contra Costa County, including diagnosis, counseling, evaluation, medical and therapeutic treatment, consulting and training, for the period from January 1, 2017 through December 31, 2017. Approval of Contract #74-479-3 will allow the contractor to continue providing outpatient psychiatric care through December 31, 2018. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, Central Contra Costa County’s clients will not have access to the contractor’s outpatient psychiatric care. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Cynthia Belon, 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D Morgan, M Wilhelm C. 60 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 26, 2017 Contra Costa County Subject:Contract #74-479-3 with D. R. Ruecker, M.D., Inc. September 26, 2017 Contra Costa County Board of Supervisors Minutes 599 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract Amendment Agreement #74-277-19 with Jackson & Coker Locumtenens, LLC, a limited liability corporation, to amend Contract #74-277-16, to increase the payment limit by $394,663 from $974,400 to a new total of $1,369,063 with no change in the original term of January 1, 2017 through December 31, 2017. FISCAL IMPACT: This amendment is funded 100% by Mental Health Realignment. (No rate increase) BACKGROUND: On January 10, 2017, the Board of Supervisors approved Contract #74-277-16 with Jackson & Coker Locumtenens, LLC, to provide temporary psychiatric and recruitment services at the County’s Mental Health Outpatient Clinics to cover vacations, sick and extended leaves, and emergency situations, for the period from January 1, 2017 through December 31, 2017. Approval of Contract Amendment Agreement #74-277-19 will allow the contractor to provide additional temporary psychiatric and recruitment services through December 31, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, the contractor will not provide additional temporary psychiatric and recruitment services through December 31, 2017. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Cynthia Belon, 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: K Cyr, M Wilhelm C. 61 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 26, 2017 Contra Costa County Subject:Amendment #74-277-19 with Jackson & Coker Locumtenens, LLC September 26, 2017 Contra Costa County Board of Supervisors Minutes 600 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #77-111 with Diablo Valley Drug and Alcohol Services, Inc., a corporation, in an amount not to exceed $250,000, to provide substance abuse treatment services for Contra Costa Health Plan (CCHP) members for the period from September 1, 2017 through August 31, 2019. FISCAL IMPACT: This contract is funded 100% by Contra Costa Health Plan Enterprise Fund II. BACKGROUND: Under Contract #77-111, the Contractor will provide substance abuse treatment services to CCHP members for the period from September 1, 2017 through August 31, 2019. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, Contra Costa Health Plan members will not receive the benefits of substance abuse treatment services from the contractor. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Patricia Tanquary, 925-313-6004 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Afloyd, Marcy Wilhelm C. 62 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 26, 2017 Contra Costa County Subject:Contract #77-111 with Diablo Valley Drug and Alcohol Services, Inc. September 26, 2017 Contra Costa County Board of Supervisors Minutes 601 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #77-110 with Ace Home Health Care and Hospice, Inc., a corporation, in an amount not to exceed $150,000, to provide home healthcare and hospice services for Contra Costa Health Plan (CCHP) members for the period from September 1, 2017 through August 31, 2019. FISCAL IMPACT: This contract is funded 100% by Contra Costa Health Plan Enterprise Fund II. BACKGROUND: Under Contract #77-110, the contractor will provide home healthcare and hospice services to CCHP members for the period from September 1, 2017 through August 31, 2019. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, CCHP members will not receive the benefits of home healthcare and hospice services from the contractor. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Patricia Tanquary, 925-313-6004 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Alaina Floyd, Marcy Wilehlm C. 63 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 26, 2017 Contra Costa County Subject:Contract #77-110 with Ace Home Health Care and Hospice, Inc. September 26, 2017 Contra Costa County Board of Supervisors Minutes 602 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #77-116 with Professional Healthcare at Home, LLC (dba Kindred Hospice/Kindred at Home), a limited liability company, in an amount not to exceed $3,000,000, to provide home healthcare and hospice services for Contra Costa Health Plan (CCHP) members for the period from September 1, 2017 through August 31, 2019. FISCAL IMPACT: This contract is funded 100% by Contra Costa Health Plan Enterprise Fund II. BACKGROUND: Under Contract #77-116, the contractor will provide home healthcare and hospice services to CCHP members for the period from September 1, 2017 through August 31, 2019. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, CCHP members will not receive the benefits of home healthcare and hospice services from the contractor. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Patricia Tanquary, 925-313-6004 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June Mchuen, Deputy cc: Alaina Floyd, Marcy Wilhelm C. 64 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 26, 2017 Contra Costa County Subject:Contract #77-116 with Professional Healthcare At Home, LLC (dba Kindred Hospice/Kindred at Home) September 26, 2017 Contra Costa County Board of Supervisors Minutes 603 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Novation Contract #24–773–24 with Mountain Valley Child and Family Services, Inc., a non-profit corporation, in an amount not to exceed $1,148,876 to provide a day treatment program, mental health services, and therapeutic behavioral services (TBS), for the period July 1, 2017 through June 30, 2018, which includes a six-month automatic extension through December 31, 2018 in an amount not to exceed $574,438. FISCAL IMPACT: This contract is funded 50% by Federal Medi-Cal and 50% by Mental Health Realignment. (3% Cost of Living Adjustment) BACKGROUND: This contract meets the social needs of the County’s population by providing mental health day treatment for wards of the court which will reduce the need for hospitalization. On September 13, 2016, the Board of Supervisors approved Novation Contract #24–773–22, as amended by Contract Amendment Agreement #24-773-23 and #24-773-25, with Mountain Valley Child and Family Services, Inc., formerly known as Milhous Children’s Services, Inc., for the period from July 1, 2016 through June 30, 2017, which included a six-month automatic extension through December 31, 2017, for the provision of a day treatment program, TBS, and mental health services for Seriously Emotionally Disturbed adolescents and latency-age children. Approval of Novation Contract #24–773–24 replaces the automatic extension under the prior contract and allows the contractor to continue providing services through June 30, 2018. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Cynthia Belon, 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: L Walker , M Wilhelm C. 65 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 26, 2017 Contra Costa County Subject:Novation Contract #24–773–24 with Mountain Valley Child and Family Services, Inc. September 26, 2017 Contra Costa County Board of Supervisors Minutes 604 CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, there will be fewer placement options for clients that require day treatment services. CHILDREN'S IMPACT STATEMENT: This program supports the following Board of Supervisors’ community outcomes: “Children Ready For and Succeeding in School”; “Families that are Safe, Stable, and Nurturing”; and “Communities that are Safe and Provide a High Quality of Life for Children and Families”. Expected program outcomes include an increase in positive social and emotional development as measured by the Child and Adolescent Functional Assessment Scale. September 26, 2017 Contra Costa County Board of Supervisors Minutes 605 RECOMMENDATION(S): Approve and authorize the Purchasing Agent, on behalf of the Health Services Department, to purchase transportation vouchers in an amount not to exceed $600,000 for patients who are enrolled in the Contra Costa Health Services Community Connect Program (Whole Person Care) for the period January 1, 2017 through December 31, 2020. FISCAL IMPACT: Funded 100% by the California Department of Health Care Services (DHCS) Administration’s Whole Person Care Pilot Program. No County funds required. BACKGROUND: The Whole Person Care Pilot Program provides transportation for enrolled patients to specific medical and non-medical appointments. Transportation vouchers will be purchased from County transportation companies, including but not limited to: WestCAT, taxi companies, County Connection, Tri-Delta, AC Transit and BART. This board order requests approval for transportation vouchers in an amount not to exceed $600,000 for the period January 1, 2017 through December 31, 2020. CONSEQUENCE OF NEGATIVE ACTION: If not approved, the Whole Person Care Pilot Program will not fulfill the goals outlined in the DCHS funding application. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Daniel Peddycord, 925-313-6712 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Tasha Scott, Marcy Wilhelm, Bill Sorrell C. 66 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 26, 2017 Contra Costa County Subject:Transportation Vouchers for Communtiy Connect Program September 26, 2017 Contra Costa County Board of Supervisors Minutes 606 RECOMMENDATION(S): Approve and authorize the Purchasing Agent, on behalf of the Health Services Department, to purchase Safeway Gift Cards in the amount of $7,500 (500 cards at $15.00/each), to use as incentives for consumer participation as allowed under Proposition 63, the Mental Health Services Act (MHSA). FISCAL IMPACT: Upon approval, this request would be funded 100% by MHSA-Proposition 63. BACKGROUND: Proposition 63, the Mental Health Services Act, was passed by voters on November 2, 2004. This proposition imposes an additional 1% tax on taxable personal income above $1 million to provide dedicated funding for the expansion of mental health services and programs. Gift cards are provided to mental health consumers and family members as an incentive for ongoing and meaningful participation and involvement as full partners in the MHSA planning processes, from the inception of the planning through implementation and evaluation of identified activities. State Department of Mental Health Letter Number 05-01 requires the participation of mental health consumers and family members in this process. Additionally, counties must continue to be engaged in ongoing community planning processes for MHSA annual plan updates and for any new MHSA plan. As such, in order to obtain broader stakeholder input, gift cards allow the County to provide a way to reward those mental health consumers and their family members who so willingly volunteer many hours to APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Cynthia Belon,925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Tasha Scott, Marcy Wilhelm, Lisa Cabral C. 67 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 26, 2017 Contra Costa County Subject:Purchase of Safeway Gift Cards for Consumer Input of the Mental Health Services Act (MHSA)-Prop 63 September 26, 2017 Contra Costa County Board of Supervisors Minutes 607 BACKGROUND: (CONT'D) participate in the myriad MHSA planning processes. Gift cards enable volunteer participants to cover the expenses of their transportation to and from planning meetings and also covers the expenses of their meals when they need to be away from home. The gift cards also allow the County to relieve the financial burden of those volunteer mental health consumer and family members who may not have the extra funds to allow their participation. The gift cards will be administered in accordance with the requirements outlined in Contra Costa County Administrative Bulletin #615. CONSEQUENCE OF NEGATIVE ACTION: If there are no incentives available, consumer and family member participation and involvement will decrease during the Community Program Planning Process, which is a required component for the MHSA Three-Year Program and Expenditure Plan. September 26, 2017 Contra Costa County Board of Supervisors Minutes 608 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Carson Research Consulting, Inc., in an amount not to exceed $164,175 to build and support a web-based database for the Contra Costa County Human Trafficking Coalition for the period of October 1, 2017 through June 30, 2018. FISCAL IMPACT: This contract, in the amount of $164,175, will be 25% County funded, 38% State funded, and 37% Federal funded. BACKGROUND: Currently, information on services provided by Contra Costa County to commercially sexually exploited children (CSEC) and victims of human trafficking is recorded and tracked in a wide variety of methods including spreadsheets, Word documents, and hand-written records. The final deliverable of this contract is to provide a single web-based system for recording services to CSEC and human trafficking clients. Contractor will identify and implement information and processes to support data-driven decisions, promote better understanding of current capacity, maintain consistent data gathering, and provide solutions for ongoing evaluation and reporting related to the APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Gina Chenoweth 8-4961 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 68 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:September 26, 2017 Contra Costa County Subject:Contract with Carson Research Consulting, Inc. for Web-based Human Trafficking Coalition Database Build and Support September 26, 2017 Contra Costa County Board of Supervisors Minutes 609 BACKGROUND: (CONT'D) issue of CSEC and human trafficking. This contract was originally approve by the Board of Supervisors on August 15, 2017 (Item C.32); however, further revisions were requested by the contractor. The previously approved contract has been revised to include Special Conditions related to copyrights, rights in data, and works made for hire. CONSEQUENCE OF NEGATIVE ACTION: Information on County services to commercially sexually exploited children (CSEC) will continue being tracked in a wide variety of methods which severely limits the County's ability to make data-driven decisions for improving services and developing strategies to reduce the occurrence the commercial sexual exploitation of children in the County. CHILDREN'S IMPACT STATEMENT: The services provided under this contract support all five of Contra Costa County’s community outcomes: (1) "Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy and Preparing for Productive Adulthood"; (3)"Families that are Economically Self-Sufficient"; (4) "Families that are Safe, Stable and Nurturing"; and (5)"Communities that are Safe and Provide a High Quality of Life for Children and Families” by providing a single County web-based location for the tracking and collection of information on services to commercially sexually exploited children. September 26, 2017 Contra Costa County Board of Supervisors Minutes 610 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Robert Half International, Inc., effective September 1, 2017, to clarify the Payment Provisions in the Contract with no change to payment limit or term. FISCAL IMPACT: No fiscal impact with this amendment. BACKGROUND: The Employment and Human Services Department (EHSD) needs information technology (IT) professional staff on a temporary basis to meet staffing needs while EHSD is actively recruiting to secure permanent IT professionals. This amendment is solely to clarify the Payment Provisions in the Contract to add language regarding overtime compensation. There is no change to payment limit or term. The original contract with Robert Half International, Inc. was approved by the Board of Supervisors on August 12, 2014 (C.54), in the amount of $812,425. Contract amendments were approved as follows: Board Meeting: July 7, 2015 (C.89) - 1st Amendment approving payment increase of $751,400 for additional services. Total contract amount increased to $1,563,825. Board Meeting: August 9, 2016 (C.26) - 2nd Amendment approving payment increase of $723,200 for additional services. Total contract amount increased to $2,287,025. Board Meeting Date: June 6, 2017 (C.142) - 3rd Amendment approving payment increase of $232,000 for additional services and a term extension through June 30, 2018. Total contract amount increased to APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Vickie C. Kaplan, 608-4963 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 69 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:September 26, 2017 Contra Costa County Subject:Robert Half International, Inc. Contract Amendment September 26, 2017 Contra Costa County Board of Supervisors Minutes 611 $2,519,025. September 26, 2017 Contra Costa County Board of Supervisors Minutes 612 BACKGROUND: (CONT'D) CONSEQUENCE OF NEGATIVE ACTION: Without approval of amended Payment Provisions language, fiscal processing cannot be completed and payment cannot be made for Information Technology (IT) delivered services. September 26, 2017 Contra Costa County Board of Supervisors Minutes 613 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract Amendment Agreement #26-672-6 with Siri Sunderi Cheng, M.D., an individual, to amend Contract #26-672-5, to increase the payment limit by $30,000 from $1,140,000 to $1,170,000, with no change in the term of October 1, 2016 through September 30, 2019. FISCAL IMPACT: This contract is funded 100% by Hospital Enterprise Fund I. (No rate increase) BACKGROUND: On October 18, 2016, the Board of Supervisors approved Contract #26-672-5 with Siri Sunderi Cheng, M.D., for the provision of otolaryngology services, including: clinic and on-call coverage, consultation, administrative services, and medical and/or surgical procedures at Contra Costa Regional Medical Center (CCRMC) and Health Centers, for the period from October 1, 2016 through September 30, 2019. At the time of negotiations, the payment limit was based on target levels of utilization. However, the utilization during the term of the agreement was higher than originally anticipated. Approval of Contract Amendment Agreement #26-672-6 will allow the contractor to continue to provide additional clinics and services at CCRMC and Health Centers through September 30, 2019. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: K Cyr, M Wilhelm C. 70 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 26, 2017 Contra Costa County Subject:Amendment #26-672-6 with Siri Sunderi Cheng, M.D. September 26, 2017 Contra Costa County Board of Supervisors Minutes 614 CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, patients requiring otolaryngology services at CCRMC and Health Centers will not have access to the contractor’s services. September 26, 2017 Contra Costa County Board of Supervisors Minutes 615 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract Amendment Agreement #76-519-10 with Steven Harrison, M.D., a Professional Corporation, to amend Contract #76-519-9, to reduce the payment limit by $50,000, from $1,050,000 to a new payment limit of $1,000,000, with no change in the original term of May 1, 2017 through April 30, 2020. FISCAL IMPACT: This amendment is funded 100% by Hospital Enterprise Fund I. BACKGROUND: On April 25, 2017, the Board of Supervisors approved Contract #76-519-9 with Steven Harrison, M.D., a professional corporation, for the provision of ophthalmology services, including: clinic and on-call coverage, consultation, training and medical procedures at Contra Costa Regional Medical Center (CCRMC) and Health Centers for the period May 1, 2017 through April 30, 2020. Due to the elimination of Section Chief duties, the County and contractor agreed to reduce the contract payment limit and allow the contractor to continue to provide all other ophthalmology services through April 30, 2020. Approval of Contract Amendment Agreement #76-519-10 will allow the contractor to continue to provide ophthalmology services through April 30, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Samiur Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: K Cyr, M Wilhelm C. 71 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 26, 2017 Contra Costa County Subject:Amendment #76-519-10 with Steven Harrison, M.D., a Professional Corporation September 26, 2017 Contra Costa County Board of Supervisors Minutes 616 CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, the contractor’s contract will not match the oral agreement to eliminate Section Chief duties. September 26, 2017 Contra Costa County Board of Supervisors Minutes 617 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract Amendment Agreement #26-429-26 with Jackson & Coker Locumtenens, LLC, to amend Contract #26-429-25, to modify the professional liability insurance requirements, with no change in the payment limit of $200,000 and with no change in the term of January 1, 2017 through December 31, 2017. FISCAL IMPACT: This contract is funded 100% by Hospital Enterprise Fund I. (No rate increase) BACKGROUND: On March 28, 2017, the Board of Supervisors approved Contract #26-429-25, with Jackson & Coker Locumtenens, LLC for the provision of temporary help physicians at the Contra Costa Regional Medical Center and the County’s Main Detention Facility, for the period from January 1, 2017 through December 31, 2017. The contractor requested a decrease in the professional liability requirement and the Risk Management Department has approved the contractor’s request. Approval of Contract Amendment Agreement #26-429-26 will allow modification to the insurance requirement limits through December 31, 2017. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: K Cyr, M Wilhelm C. 72 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 26, 2017 Contra Costa County Subject:Amendment #26-429-26 with Jackson & Coker Locum Tenens, LLC September 26, 2017 Contra Costa County Board of Supervisors Minutes 618 CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the professional liability insurance requirements provision of this contract would not reflect what was negotiated by both parties. September 26, 2017 Contra Costa County Board of Supervisors Minutes 619 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract Amendment Agreement #25-076-1 with Anka Behavioral Health, Inc., a non-profit corporation, effective September 30, 2017 to amend Contract #25-076, to increase the payment limit by $240,000, from $630,770 to a new payment limit of $870,770, and extend the term from September 30, 2017 through December 31, 2017. FISCAL IMPACT: This contract is funded 50% by Mental Health Realignment, 42% by Housing and Urban Development Coordinated Entry, and 8% by the Community Development Block Grant. (No rate increase) BACKGROUND: On February 7, 2017, the Board of Supervisors approved Contract #25-076 with Anka Behavioral Health, Inc., for providing support services to homeless families in Contra Costa County. Services included case management, day shelter services, transportation needs, mental health assessment and crisis intervention, for the period January, 1 2017 through September 30, 2017. Approval of Contract Amendment Agreement #25-076-1 will allow the contractor to provide additional services through December 31, 2017. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Lavonna Martin, 925-313-7704 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: L walker , M Wilhelm C. 73 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 26, 2017 Contra Costa County Subject:Amendment #25-076-1 with Anka Behavioral Health, Inc. September 26, 2017 Contra Costa County Board of Supervisors Minutes 620 CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, homeless families in Contra Costa County will not have access to the contractor’s services. CHILDREN'S IMPACT STATEMENT: This program supports the following Board of Supervisors’ community outcomes: “Families that are Safe, Stable, and Nurturing”; and “Communities that are Safe and Provide a High Quality of Life for Children and Families”. Expected program outcomes include an increase in positive social and emotional development as measured by the Child and Adolescent Functional Assessment Scale. September 26, 2017 Contra Costa County Board of Supervisors Minutes 621 RECOMMENDATION(S): 1. APPROVE and AUTHORIZE the Chair to execute a Mills Act Contract for each of the following properties: 66 and 67 Stonecastle Court in the Alamo area; 2. DIRECT the Department of Conservation and Development to record the Mills Act Contracts with the County Recorder, and to forward copies to the California Office of Historic Preservation and the Office of the County Assessor; 3. DETERMINE that the proposed actions are categorically exempt from the California Environmental Quality Act (CEQA Regs, Section 15331, Class 31); and 4. DIRECT the Department of Conservation and Development to file a Notice of Exemption under CEQA with the County Clerk. FISCAL IMPACT: The applicant is responsible for application and processing costs for the nomination and preparation of the Mills Act Contracts. Approval of the Mills Act Contracts for 66 and 67 Stonecastle Court will result in a reduction of property taxes for the subject properties based on the calculations used by the State Board of Equalization for use of assessing properties under the Mills Act. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Dominique Vogelpohl, (925) 674-7814 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 74 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:September 26, 2017 Contra Costa County Subject:Approval of a Historical Property Preservation Agreements (Mills Act Contracts) for 66 and 67 Stonecastle Ct, Alamo September 26, 2017 Contra Costa County Board of Supervisors Minutes 622 BACKGROUND: Mills Act: The Mills Act Program (Government Code, Sections 50280-50290) is a state law that grants participating local governments authority to enter into contracts with owners of qualified historic properties who actively participate in the restoration, rehabilitation, and maintenance of their historic properties while receiving property tax relief. The law enables the County to enter into 10-year agreements with owners of historic properties, which are automatically renewed for an additional 10-years, unless the County or owner files a notice of non-renewal. The Mills Act Program can be utilized with historic properties listed in any state, city, or county official register of historical or architecturally significant sites, places, or landmarks. Property taxes are recalculated using a formula in the Mills Act and Revenue and Taxation Code. The Mills Act requires that historic property owners spend the property tax money that is saved through the Mills Act on preserving and/or restoring their property. Once a Mills Act Contract is terminated for any reason, the property taxes would increase to the level they would have been before execution of the Mills Act Contract. 66 and 67 Stonecastle Court: The buildings and structures of the former Rosebrook estate located at 66 and 67 Stonecastle Court in Alamo have been designated as historical resources in the County Historic Resources Inventory (HRI). Upon incorporating the buildings and structures in the HRI, each property qualifies for a Mills Act contract which would reduce the property taxes for each property in exchange for restoration and maintenance of the historic resources. As part of the application submittal for both 66 and 67 Stonecastle Court, the property owner commissioned a Historic Background & Evaluation report dated June 30, 2016, prepared by the architectural historian Caitlin Harvey. According to the evaluation, the Rosebrook House, Guest House, Garden House, and outdoor structures were designed and built by local architect Carr Jones. The buildings are exemplary of Storybook Style architecture and are one of only six Jones designs left in the County. Also, Jones' use of the Storybook Style is considered influential both historically and architecturally. Various exterior and interior alterations have been made to the buildings over the years. Despite past alterations, the Storybook Style is still prevalent in the structures, and Carr’s signature design features define the overall properties as a Carr original. The Schedule of Stabilization or Rehabilitation and Architectural Rehabilitation and/or Restoration prepared for both 66 and 67 Stonecastle Court in Alamo outlines specific alterations, repairs and maintenance of the buildings and structures for both properties. The proposed exterior and interior alterations will enhance the integrity of the architectural style, and implement more period appropriate materials and finishes. Historical Landmarks Advisory Committee (HLAC) Recommendation: At the HLAC meeting held on November 30, 2016, the HLAC recommended that the Board of Supervisors include the Rosebrook House (single-family residence), the Garden House (accessory building), stone walls, outdoor kitchen area, pool and pond of 66 Stonecastle Court, and the Guest House (single-family residence) and stone walls of 67 Stonecastle Court onto the County's HRI, and approve for each property a Mills Act Contract in order to restore and rehabilitate the historical resources. Their recommendation is warranted because the buildings’ and structures’ Storybook Style is unique and contains defining elements original to the noted local architect, Carr Jones. Board of Supervisors Approval: At the Board of Supervisors meeting held on February 7, 2017, the Board adopted the recommendation of the HLAC to include the Rosebrook House (single-family residence), the Garden House (accessory building), stone walls, outdoor kitchen area, pool and pond of 66 Stonecastle Court, and the Guest House (single-family residence) and stone walls of 67 Stonecastle Court, in the Alamo area onto the County's HRI. Conclusion: Approval of a Mills Act Contract for 66 and 67 Stonecastle Court in Alamo would secure the restoration, rehabilitation, and maintenance of the buildings’ and structures’ historical and architectural integrity by current and future owners of the properties. CONSEQUENCE OF NEGATIVE ACTION: If the subject properties, 66 and 67 Stonecastle Court in Alamo, are not approved for a Mills Act Contract the September 26, 2017 Contra Costa County Board of Supervisors Minutes 623 If the subject properties, 66 and 67 Stonecastle Court in Alamo, are not approved for a Mills Act Contract the restoration, rehabilitation, and maintenance of the buildings’ and structures’ historical and architectural integrity would not be monitored and may not be maintained by current or future owners of the properties. ATTACHMENTS Historical Property Preservation Agreement for 66 Stonecastle Court, Alamo Historical Property Preservation Agreement for 67 Stonecastle Court, Alamo Maps and Architectural Plans Historic Assessment for 66 and 67 Stonecastle Court, Alamo September 26, 2017 Contra Costa County Board of Supervisors Minutes 624 September 26, 2017 Contra Costa County Board of Supervisors Minutes 625 September 26, 2017 Contra Costa County Board of Supervisors Minutes 626 September 26, 2017 Contra Costa County Board of Supervisors Minutes 627 September 26, 2017 Contra Costa County Board of Supervisors Minutes 628 September 26, 2017 Contra Costa County Board of Supervisors Minutes 629 September 26, 2017 Contra Costa County Board of Supervisors Minutes 630 September 26, 2017 Contra Costa County Board of Supervisors Minutes 631 September 26, 2017 Contra Costa County Board of Supervisors Minutes 632 September 26, 2017 Contra Costa County Board of Supervisors Minutes 633 September 26, 2017 Contra 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Board of Supervisors Minutes 717 September 26, 2017 Contra Costa County Board of Supervisors Minutes 718 September 26, 2017 Contra Costa County Board of Supervisors Minutes 719 September 26, 2017 Contra Costa County Board of Supervisors Minutes 720 September 26, 2017 Contra Costa County Board of Supervisors Minutes 721 September 26, 2017 Contra Costa County Board of Supervisors Minutes 722 September 26, 2017 Contra Costa County Board of Supervisors Minutes 723 September 26, 2017 Contra Costa County Board of Supervisors Minutes 724 September 26, 2017 Contra Costa County Board of Supervisors Minutes 725 September 26, 2017 Contra Costa County Board of Supervisors Minutes 726 September 26, 2017 Contra Costa County Board of Supervisors Minutes 727 September 26, 2017 Contra Costa County Board of Supervisors Minutes 728 September 26, 2017 Contra Costa County Board of Supervisors Minutes 729 September 26, 2017 Contra Costa County Board of Supervisors Minutes 730 September 26, 2017 Contra Costa County Board of Supervisors Minutes 731 September 26, 2017 Contra Costa County Board of Supervisors Minutes 732 September 26, 2017 Contra Costa County Board of Supervisors Minutes 733 September 26, 2017 Contra Costa County Board of Supervisors Minutes 734 September 26, 2017 Contra Costa County Board of Supervisors Minutes 735 September 26, 2017 Contra Costa County Board of Supervisors Minutes 736 September 26, 2017 Contra Costa County Board of Supervisors Minutes 737 September 26, 2017 Contra Costa County Board of Supervisors Minutes 738 September 26, 2017 Contra Costa County Board of Supervisors Minutes 739 September 26, 2017 Contra Costa County Board of Supervisors Minutes 740 September 26, 2017 Contra Costa County Board of Supervisors Minutes 741 September 26, 2017 Contra Costa County Board of Supervisors Minutes 742 September 26, 2017 Contra Costa County Board of Supervisors Minutes 743 September 26, 2017 Contra Costa County Board of Supervisors Minutes 744 September 26, 2017 Contra Costa County Board of Supervisors Minutes 745 September 26, 2017 Contra Costa County Board of Supervisors Minutes 746 September 26, 2017 Contra Costa County Board of Supervisors Minutes 747 September 26, 2017 Contra Costa County Board of Supervisors Minutes 748 September 26, 2017 Contra Costa County Board of Supervisors Minutes 749 September 26, 2017 Contra Costa County Board of Supervisors Minutes 750 September 26, 2017 Contra Costa County Board of Supervisors Minutes 751 September 26, 2017 Contra Costa County Board of Supervisors Minutes 752 September 26, 2017 Contra Costa County Board of Supervisors Minutes 753 September 26, 2017 Contra Costa County Board of Supervisors Minutes 754 September 26, 2017 Contra Costa County Board of Supervisors Minutes 755 September 26, 2017 Contra Costa County Board of Supervisors Minutes 756 September 26, 2017 Contra Costa County Board of Supervisors Minutes 757 September 26, 2017 Contra Costa County Board of Supervisors Minutes 758 September 26, 2017 Contra Costa County Board of Supervisors Minutes 759 September 26, 2017 Contra Costa County Board of Supervisors Minutes 760 September 26, 2017 Contra Costa County Board of Supervisors Minutes 761 September 26, 2017 Contra Costa County Board of Supervisors Minutes 762 September 26, 2017 Contra Costa County Board of Supervisors Minutes 763 September 26, 2017 Contra Costa County Board of Supervisors Minutes 764 RECOMMENDATION(S): CONTINUE the emergency action originally taken by the Board of Supervisors on November 16, 1999 regarding the issue of homelessness in Contra Costa County. FISCAL IMPACT: None. BACKGROUND: On November 16, 1999, the Board of Supervisors declared a local emergency, pursuant to the provisions of Government Code Section 8630 on homelessness in Contra Costa County. Government Code Section 8630 requires that, for a body that meets weekly, the need to continue the emergency declaration be reviewed at least every 14 days until the local emergency is terminated. In no event is the review to take place more than 21 days after the previous review. On September 12, 2017, the Board of Supervisors reviewed and approved the emergency declaration. With the continuing high number of homeless individuals and insufficient funding available to assist in sheltering all homeless individuals and families, it is appropriate for the Board to continue the declaration of a local emergency regarding homelessness. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Enid Mendoza, (925) 335-1039 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 75 To:Board of Supervisors From:David Twa, County Administrator Date:September 26, 2017 Contra Costa County Subject:Continue Extension of Emergency Declaration Regarding Homelessness September 26, 2017 Contra Costa County Board of Supervisors Minutes 765 RECOMMENDATION(S): ADOPT Resolution No. 2017/336 to approve and authorize the Employment and Human Services Director, or designee, to execute a non-financial contract with the California Department of Social Services and California Department of Health Care Services for the Association of Administrators of the Interstate Compact on Adoption and Medical Assistance cloud-based database for a period of one-year following contract execution. FISCAL IMPACT: None BACKGROUND: The contract between multiple California counties, including Contra Costa County, and California Department of Social Services (CDSS) and California Department of Health Care Services (DHCS) for the implementation and utilization of the Association of Administrators of the Interstate Compact on Adoption and Medical Assistance (AAICAMA) database will permit the transfer of information between states for the establishment of medical benefits for children with adoption assistance agreements and for the provision of training and technical assistance for database users. The cloud-based database will replace the current "paper" format and will be used to APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Elaine Burres, 608-4960 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 76 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:September 26, 2017 Contra Costa County Subject:Association of Administrators of the Interstate Compact on Adoption and Medical Assistance Database September 26, 2017 Contra Costa County Board of Supervisors Minutes 766 BACKGROUND: (CONT'D) open Medicaid cases between states for adopted special needs children. The contract is entered into by CDSS and DHCS, and County for the purpose of authorizing County access to the AAICAMA database to facilitate transfer of information between states for establishment of medical benefits for children with adoption assistance agreements through the AAICAMA database. CONSEQUENCE OF NEGATIVE ACTION: Access to critical medical benefit information for children with adoption assistance agreements between states would not be available. AGENDA ATTACHMENTS Resolution No. 2017/336 MINUTES ATTACHMENTS Signed Resolution No. 2017/336 September 26, 2017 Contra Costa County Board of Supervisors Minutes 767 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 09/26/2017 by the following vote: AYE: John Gioia Candace Andersen Diane Burgis Karen Mitchoff NO: ABSENT:Federal D. Glover ABSTAIN: RECUSE: Resolution No. 2017/336 In The Matter Of: Association of Administrators of the Interstate Compact on Adoption and Medical Assistance Database WHEREAS, Contra Costa County provides medical benefits for adopted special needs children residing out of state, and WHEREAS, California Department of Social Services (CDSS) and Department of Health Care Services (DHCS) through Association of Administrators of the Interstate Compact on Adoption and Medical Assistance has implemented a cloud-based database for the transfer of information between states, and WHEREAS, the information is necessary to establish medical benefits for children with adoption assistance agreements, and WHEREAS, the database will replace the current paper format to open Medicaid cases between states, and WHEREAS, the database will facilitate an ease and timely transfer of information between states to establish medical benefits, and WHEREAS, the contract will authorize County access the database. Now,Therefore, Be It Resolved: the Contra County County Board of Supervisors approve and authorize the Employment and Human Services Director, or designee, to execute a non-financial contract with the California Department of Social Services and California Department of Health Care Services for the Association of Administrators of the Interstate Compact in Adoption and Medical Assistance Database for a period of one-year following contract execution. Contact: Elaine Burres, 608-4960 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: 4 1 September 26, 2017 Contra Costa County Board of Supervisors Minutes 768 September 26, 2017 Contra Costa County Board of Supervisors Minutes 769 RECOMMENDATION(S): ADOPT Resolution No. 2017/345 approving Contra Costa County to receive and use State of California (State) Emergency Solutions Grant (ESG) funds in the amount of $523,980 for eligible activities to assist individuals and families with services to regain permanent housing as approved by the State in accordance with all State ESG Program requirements and other applicable rules and laws. FISCAL IMPACT: No General Fund impact. All funds are provided to the County on a formula basis through the State of California. The State ESG funds are allocated to the State by the U.S. Department of Housing and Urban Development and also from California Budget Bill, SB 837 (Section 72) and then distributed to eligible local Administrative Entities. Allocation for FY 2017 State ESG funds is $523,980. A portion of the funds are reserved for program administration in the County's Department of Conservation and Development. BACKGROUND: On July 11, 2017, the Board of Supervisors approved Resolution No. 2017/251 approving Contra Costa County to receive and use State ESG funds. However, the State had estimated the County would be allocated $492,850 of ESG funds. On August 1, 2017, the State informed County staff that the County's actual allocation for FY 2017 State ESG funds is $523,980. The State is requiring the County to adopt a new resolution reflecting the correct amount of $523,980 by October 1, 2017. Per the State's ESG regulations, specific recommendations to the State on the awarding of funds will be made by the County's Council on Homelessness. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Gabriel Lemus, 925-674-7882 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 77 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:September 26, 2017 Contra Costa County Subject:Resolution No. 2017/345 to Approve Contra Costa County Receiving State of California Emergency Solutions Grant Program Funds September 26, 2017 Contra Costa County Board of Supervisors Minutes 770 CONSEQUENCE OF NEGATIVE ACTION: If the County does not submit the new authorizing resolution to the State by the deadline on October 1, 2017, the County will not receive an allocation of State ESG funds. CHILDREN'S IMPACT STATEMENT: Most of the programs and activities that will be funded with State ESG funds will address at least one of the five community outcomes established in the Children's Report Card. AGENDA ATTACHMENTS Resolution No. 2017/345 MINUTES ATTACHMENTS Signed Resolution No. 2017/345 September 26, 2017 Contra Costa County Board of Supervisors Minutes 771 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 09/26/2017 by the following vote: AYE: John Gioia Candace Andersen Diane Burgis Karen Mitchoff NO: ABSENT:Federal D. Glover ABSTAIN: RECUSE: Resolution No. 2017/345 IN THE MATTER OF consenting to adopt and ratify the following regarding the allocation of the State of California's Emergency Solutions Grant Program funds to Contra Costa County. WHEREAS the State of California (the “State”), Department of Housing and Community Development (“Department”) issued a Notice of Funding Availability (NOFA) for the Continuum of Care Allocation dated June 6, 2017, under the Emergency Solutions Grants (ESG) Program (“Program”); and WHEREAS Contra Costa County Department of Conservation and Development (DCD), is an approved ESG Administrative Entity; and WHEREAS the Department may approve funding allocations for the ESG Program, subject to the terms and conditions of the NOFA, Program guidelines and requirements, and the Standard Agreement and other contracts between Department and ESG grant recipients; NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors as follows: 1. If Contra Costa County DCD receives grant of funds from Department, it represent and certifies that it will use all such funds in a manner consistent and in compliance with all applicable state, federal, and other statutes, rules, regulations, guidelines and laws ("rules and laws"), including without limitation all rules and laws regarding the ESG Program, as well as any and all contracts Contra Costa County may have with the Department. 2. Contra Costa County DCD is hereby authorized and directed to receive an ESG grant, in an amount not to exceed 523,980 in accordance with all rules and laws. 3. Contra Costa County DCD hereby agrees to use the ESG funds for eligible activities as approved by the Department and in accordance with all Program requirements, and other rules and laws, as well as in a manner consistent and in compliance with the Standard Agreement and other contracts between State ESG Administrative Entity and Department. 4. Mr. John Kopchik, Director-Department of Conservation and Development, or designee(s), are authorized to execute the Standard Agreement and any subsequent amendments or modifications thereto, as well as any other documents which are related to the Program or the ESG grant awarded to State ESG Administrative Entity, as the Department may deem appropriate. 5. This resolution supersedes and replaces Resolution No. 2017/251, which was approved by the Board of Supervisors on July 11, 2017. Contact: Gabriel Lemus, 925-674-7882 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: 4 1 September 26, 2017 Contra Costa County Board of Supervisors Minutes 772 September 26, 2017 Contra Costa County Board of Supervisors Minutes 773 September 26, 2017 Contra Costa County Board of Supervisors Minutes 774 RECOMMENDATION(S): REPEAL Board Resolution No. 72/434, In the Matter of Adopting a Policy on Affirmative Action Plan for Equal Employment Opportunity, Board Resolution No. 95/16, In the Matter of Administering the County’s Affirmative Action Plan for Equal Employment Opportunity and Board Resolution No. 2000/385, In the Matter of Delegating Jurisdiction to the Merit Board to decide matters referred under the Consent Decree in Croskrey v. County of Contra Costa due to the attached Administrative Bulletins and the termination of the Consent Decree. 1. DIRECT the County Administrator to pursue replacement of Board Resolution No. 79/111, In the Matter of Amending the Board Policy on Affirmative Action Plan for Equal Employment Opportunity, and all related resolutions regarding Section 504 of the Rehabilitation Act. 2. FISCAL IMPACT: Not applicable. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Dianne Dinsmore, Human Resources Director 925-335-1766 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: County Counsel, Director of Human Resources, Risk Manager, Labor Relations Manager, Equal Employment Opportunity Officer, County Administrator C. 78 To:Board of Supervisors From:David Twa, County Administrator Date:September 26, 2017 Contra Costa County Subject:COUNTY EQUAL EMPLOYMENT OPPORTUNITY POLICIES September 26, 2017 Contra Costa County Board of Supervisors Minutes 775 BACKGROUND: Over the years, the County’s policies and procedures regarding equal employment opportunity, unlawful discrimination, harassment and retaliation, and the employment discrimination complaint procedure have been expressed in several different documents. The time has come to update and consolidate those policies. To this end, the County Administrator has implemented a new Administrative Bulletin No. 143, Equal Employment Opportunity Outreach and Recruitment Plan, and amended Administrative Bulletin No. 429.3, Employment Discrimination Complaint Procedure. Administrative Bulletin No.143, Equal Employment Opportunity Outreach and Recruitment Plan addresses the County’s outreach and recruitment protocols designed to increase the diversity of the County workforce. It replaces the following documents: Board Resolution No. 72/434, In the Matter of Adopting a Policy on Affirmative Action Plan for Equal Employment Opportunity. March 24, 1983, Administrative Bulletin No. 121.2, Affirmative Action. Board Resolution No. 95/16, In the Matter of Administering the County’s Affirmative Action Plan for Equal Employment Opportunity. Administrative Bulletin No.429.4, Policy Against Unlawful Discrimination, Harassment and Retaliation & Unlawful Discrimination, Harassment and Retaliation Complaint Procedure addresses the County’s policy against unlawful employment practices and sets forth the complaint procedure. It replaces the following documents: December 3, 1991, letter to County employees signed by all five members of the Board of Supervisors regarding the County’s sexual harassment policy. August 16, 1993, Administrative Bulletin No. 429.3, Employment Discrimination Complaint Procedure. July 1, 2000, Notice of County Non-Discrimination and Anti-Harassment Policies. This action of the Board of Supervisors will repeal outdated resolutions and direct the County Administrator to pursue the issuance of a new Administrative Bulletin regarding Section 504 of the Rehabilitation Act. CONSEQUENCE OF NEGATIVE ACTION: The County’s equal employment opportunity policies will potentially conflict and will be less accessible to County employees. September 26, 2017 Contra Costa County Board of Supervisors Minutes 776 RECOMMENDATION(S): APPROVE and AUTHORIZE submission of the County's FY 2016/17 Consolidated Annual Performance and Evaluation Report (CAPER) to the U.S. Department of Housing and Urban Development (HUD) for the following federal programs: Community Development Block Grant (CDBG), HOME Investment Partnerships Act (HOME), Emergency Solutions Grant (ESG), Housing Opportunities for Persons with AIDS (HOPWA), and Neighborhood Stabilization Program (NSP). FISCAL IMPACT: No General Fund impact (100% federal funds). The funds are provided to Contra Costa County from the U.S. Department of Housing and Urban Development. CFDA Nos.: CDBG - 14.218; HOME - 14.239; ESG - 14.231; HOPWA - 14.241; NSP - 14.218 BACKGROUND: Consolidated Annual Performance and Evaluation Report (CAPER): The Housing and Community Development Act of 1974, as amended, requires all CDBG and HOME entitlement jurisdictions to prepare and submit a CAPER (Attachment A) to the U.S. Department of Housing and Urban Development (HUD) by September 30 of each year. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Gabriel Lemus, 925-674-7882 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 79 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:September 26, 2017 Contra Costa County Subject:FY 2016/17 Consolidated Annual Performance and Evaluation Report for the U.S. Department of Housing and Urban Development September 26, 2017 Contra Costa County Board of Supervisors Minutes 777 BACKGROUND: (CONT'D) The CAPER provides the County and interested stakeholders with an opportunity to evaluate the progress in carrying out priorities and objectives contained in the County's five-year Consolidated Plan and annual Action Plan. HUD uses the CAPER to evaluate whether: (1) the County has carried out projects/programs as described in its Consolidated Plan and annual Action Plan; (2) the CDBG, HOME, ESG, NSP, and HOPWA assisted activities are eligible and meet a national objective, and if expenditures meet certain statutory requirements; and (3) the County has demonstrated a continuing capacity to carry out its HUD funded programs. The basic elements of the CAPER are the following: summary of resources and expenditures, programmatic accomplishments, status of actions taken during the year to implement objectives contained in the Consolidated Plan, and evaluation of progress made during the year in addressing identified priority needs and objectives. Highlights of the CAPER include the following: • The County received $6.78 million in FY 2016/17 CDBG, HOME, HOPWA and ESG funds for use in accomplishing housing and non-housing community development objectives. • The County expended $10.3 million on approved projects and programs (expenditures were for projects funded in previous and current years). • The County continued to meet HUD's requirements related to spending CDBG and HOME funds in a timely manner. • For each dollar of County federal funds spent for projects that were completed during the year, $9.06 was leveraged from other federal, State, local, and private resources. • Over 35,000 lower income persons/families were served through public service programs. • 29 lower income people were placed in jobs through Economic Development programs. • 188 businesses were assisted through Economic Development programs. • 8 Infrastructure/Public Facilities projects were completed. • 21 rental housing units for families were constructed or rehabilitated, of which 17 of the units are for low income households. • 11 owner-occupied homes were rehabilitated. • 14 homeowners received minor home improvement grants. • 91 homeowners received foreclosure prevention counseling. • 319 low income renters received financial assistance to prevent them from becoming homeless or to quickly regain housing following an episode of being homeless. CONSEQUENCE OF NEGATIVE ACTION: Not approving the CAPER would mean the County would not be able to submit it to HUD on time and therefore jeopardize future funding. CHILDREN'S IMPACT STATEMENT: Many of the project/programs funded with CDBG, HOME, ESG, HOPWA, and NSP funds support one or more of the five community outcomes established in the Children's Report Card. ATTACHMENTS Attachment A - Draft CAPER September 26, 2017 Contra Costa County Board of Supervisors Minutes 778 CONTRA COSTA COUNTY FY2016/17 CAPER (Consolidated Annual Performance & Evaluation Report) Community Development Block Grant HOME Investment Partnerships Act Emergency Solutions Grants Housing Opportunities for Persons with AIDS Neighborhood Stabilization Program September 26, 2017 DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 779 CAPER 1 CR-05 - Goals and Outcomes Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year. The Housing and Community Development Act of 1974, as amended, requires all Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Program entitlement jurisdictions to prepare and submit a Consolidated Annual Performance and Evaluation Report (CAPER) to the U.S. Department of Housing and Urban Development (HUD) by September 30 of each year. The CAPER provides the County and interested stakeholders with an opportunity to evaluate the progress in carrying out priorities and objectives contained in the County's five-year Consolidated Plan and annual Action Plan.  Over 35,000 low/moderate-income persons/families were served through the County funded public service programs  29 low/moderate-income people were placed in jobs through the County funded economic development and job-training services programs  188 businesses were assisted through micro-enterprise assistance programs.  8 infrastructure/public facilities projects were completed within low/moderate income neighborhoods.  21 rental housing units were rehabilitated for low/moderate income families, of which 17 of those units are CDBG-assisted units.  10 owner-occupied homes were rehabilitated.  14 homeowners received minor home improvement grants.  91 homeowners received foreclosure prevention counseling.  319 low-income renters received assistance to prevent them from becoming homeless or to help them quickly regain housing following an episode of being homeless. DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 780 CAPER 2 Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee’s program year goals. DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 781 CAPER 3 Goal Category Indicator Unit of Measure Expected – Strategic Plan Actual – Strategic Plan Percent Complete Expected – Program Year Actual – Program Year Percent Complete AH-1 New Construction of Affordable Rental Housing Affordable Housing Rental units constructed Household Housing Unit 125 23 18.40% 25 23 92.00% DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 782 CAPER 4 AH-2 Homeownership Opportunities Affordable Housing Homeowner Housing Added Household Housing Unit 20 0 0.00% 5 0 0.00% DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 783 CAPER 5 AH-3 Maintain and Preserve Affordable Housing Affordable Housing Non-Homeless Special Needs Rental units rehabilitated Household Housing Unit 125 7 5.60% 25 7 28.00% AH-3 Maintain and Preserve Affordable Housing Affordable Housing Non-Homeless Special Needs Homeowner Housing Rehabilitated Household Housing Unit 75 18 24.00% 25 18 72.00% DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 784 CAPER 6 AH-4 New Supportive Housing - Special Needs Affordable Housing Homeless Non-Homeless Special Needs Rental units constructed Household Housing Unit 50 0 0.00% 10 0 0.00% AH-4 New Supportive Housing - Special Needs Affordable Housing Homeless Non-Homeless Special Needs Rental units rehabilitated Household Housing Unit 30 0 0.00% 6 0 0.00% AH-4 New Supportive Housing - Special Needs Affordable Housing Homeless Non-Homeless Special Needs Housing for People with HIV/AIDS added Household Housing Unit 12 2 16.67% 3 2 66.00% CD-1 General Public Services Non-Housing Community Development Public service activities other than Low/Moderate Income Housing Benefit Persons Assisted 25000 8530 34.12% 5000 8530 170.60% CD-2 Non-Homeless Special Needs Population Non-Homeless Special Needs Non-Housing Community Development Public service activities other than Low/Moderate Income Housing Benefit Persons Assisted 6740 2694 39.97% 1348 2694 199.85% DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 785 CAPER 7 CD-3 Youth Non-Housing Community Development Public service activities other than Low/Moderate Income Housing Benefit Persons Assisted 4300 941 21.88% 860 941 109.42% CD-4 Fair Housing Non-Housing Community Development Public service activities other than Low/Moderate Income Housing Benefit Persons Assisted 200 42 21.00% 40 42 105.00% CD-5 Economic Development Non-Housing Community Development Public service activities other than Low/Moderate Income Housing Benefit Persons Assisted 80 23 28.75% 16 23 143.75% CD-5 Economic Development Non-Housing Community Development Jobs created/retained Jobs 8 2 25.00% 2 2 100.00% CD-5 Economic Development Non-Housing Community Development Businesses assisted Businesses Assisted 300 155 51.67% 60 155 258.33% DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 786 CAPER 8 CD-6 Infrastructure/Public Facilities Non-Housing Community Development Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit Persons Assisted 2500 20330 813.20% 500 20330 4,066.00% CD-7 Administration General Administration of the CDBG, HOME, ESG, and HOPWA Programs Other Other 4 4 100.00% 4 4 100.00% H-1 Housing & Supportive Services for the Homeless Affordable Housing Homeless Public service activities other than Low/Moderate Income Housing Benefit Persons Assisted 0 0 0.00% 3200 0 0.00% H-1 Housing & Supportive Services for the Homeless Affordable Housing Homeless Homeless Person Overnight Shelter Persons Assisted 1400 0 0.00% 280 0 0.00% H-2 Prevention Services for Homeless Homeless Public service activities other than Low/Moderate Income Housing Benefit Persons Assisted 0 11911 11911% 0 11911 11911% DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 787 CAPER 9 H-2 Prevention Services for Homeless Homeless Tenant-based rental assistance / Rapid Rehousing Households Assisted 150 74 49.33% 30 74 246.67% H-2 Prevention Services for Homeless Homeless Homeless Person Overnight Shelter Persons Assisted 0 265 265.00% 0 265 265.00% H-2 Prevention Services for Homeless Homeless Homelessness Prevention Persons Assisted 140 40 28.57% 30 40 133.33% H-2 Prevention Services for Homeless Homeless Housing for People with HIV/AIDS added Household Housing Unit 100 0 0.00% 20 0 0.00% Table 1 - Accomplishments – Program Year & Strategic Plan to Date Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified. All of the County's HOME, CDBG, ESG, and HOPWA funding sources address the priorities and specific objectives identified in the FY 2015/2020 Consolidated Plan. All of the funded activities meet at least one of the highest priority needs identified in the Consolidated Plan. The County has made significant progress in meeting the goals and objectives contained in the Five -Year Consolidated Plan. During FY 2016/17, CDBG-funded public service projects provided a wide range of social services and housing to over 35,000 Urban County residents and households, including the homeless, mentally and physically disabled, seniors, victims of domestic violence, and other special needs populations. Economic development programs offered training and placement services for 29 lower income persons and assisted with the creation and expansion of 188 microenterprises/small businesses. There were eight Infrastructure/Public Facilities projects completed in DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 788 CAPER 10 FY 2016/17 that created a variety of infrastructure and accessibility improvements. Although the County made progress in meeting the annual goals for most objectives, there were some in which the County did not. The reason for not meeting the annual goal is primarily due to not having a specific activity that met that objective for that program year. However, the County anticipates that there will be activities in the subsequent Consolidated Plan years that will get awarded CDBG, HOME, ESG, or HOPWA funds that will meet those objectives for the County to meet its 5-year goals. Housing development projects often take multiple years to be fully funded, constructed and occupied. Therefore, the five-year goals may be met in just one or two years with other years showing no accomplishments. There were two units that were constructed and set aside for people living with HIV/AIDS (Third Avenue Project), which are within the 23 units reports in Table 1 within the "AH-1 New Construction of Affordable Rental Housing" program year accomplishments and are in Table 2 within the "AH-1 New Construction of Affordable Rental Housing" and "AH-4 New Supportive Housing - Special Needs - Housing for People with HIV/AIDS added" 5-year Strategic Plan accomplishments. DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 789 CAPER 11 CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a) CDBG HOME ESG White 10,997 5 383 Black or African American 6,908 31 321 Asian 3,136 7 12 American Indian or American Native 432 0 57 Native Hawaiian or Other Pacific Islander 300 0 7 Total 21,773 43 780 Hispanic 2379 0 81 Not Hispanic 19,394 43 699 Table 2 – Table of assistance to racial and ethnic populations by source of funds Narrative The County requests that sub-grantees/subrecipients collect race and ethnicity information using nine different categories in addition to Hispanic ethnicity. The figures above do not take into account mixed- race categories. For a complete view of the race/ethnicity demographic information of the residents/beneficiaries served by the various CDBG/HOME/ESG/HOPWA funded projects and programs, please see the project/program tables in Attachment B. DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 790 CAPER 12 CR-15 - Resources and Investments 91.520(a) Identify the resources made available Source of Funds Source Resources Made Available Amount Expended During Program Year CDBG 8,682,515 4,980,329 HOME 6,512,128 1,170,097 ESG 283,473 260,590 Other HOPWA 2,055,154 892,978 Table 3 - Resources Made Available Narrative The "Resources Made Available" includes the current year grant allocation, program income, returned or recaptured funds and prior year unexpended funds. The amount expended during program year 2016 includes funds expended on completed projects/activities and on projects/activities that are underway but not yet completed. Identify the geographic distribution and location of investments Target Area Planned Percentage of Allocation Actual Percentage of Allocation Narrative Description Contra Costa County 100 100 Countywide Table 4 – Identify the geographic distribution and location of investments Narrative The Contra Costa County HOME Consortium area is comprised of the unincorporated areas and incorporated cities/towns of the County, with the exception of the City of Richmond. The City of Richmond receives its own allocation of HOME Program funds from HUD and therefore is not part of the Contra Costa County HOME Consortium area. Beginning with FY 2017/18, the City of Richmond will be part of the HOME Consortium area. In terms of geographic distribution of investment of HOME funds, HOME housing activities will go towards all eligible areas of the HOME Consortium area to benefit low- income households. Contra Costa County also receives an allocation of CDBG funds from HUD to benefit residents of the Urban County. The Urban County area is comprised of all the unincorporated areas and incorporated cities/towns of the County, minus the Cities of Antioch, Concord, Pittsburg, and Walnut Creek. These four cities receive their own allocation of CDBG funds from HUD and therefore are not part of the Urban County area. In terms of specific geographic distribution of investments, infrastructure improvements and public facilities were focused primarily in areas with concentrations of low- to moderate-income populations within the Urban County area. Investments in CDBG housing activities occur in any Urban County area. DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 791 CAPER 13 Contra Costa County also receives an allocation of ESG funds from HUD. The ESG area for the County is the Urban County area (similar to the County's CDBG Urban County area explained above). In terms of geographic investment of ESG funds, ESG funds were distributed throughout the Urban County to provide assistance to the homeless population or those at risk of becoming homeless who are within the Urban County area of Contra Costa County. Contra Costa County is also a sub-grantee to the City of Oakland (Alameda County) for the HOPWA program. Contra Costa County’s HOPWA area is the entire unincorporated areas and incorporated cities/towns of the County. DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 792 CAPER 14 Leveraging Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan. For each dollar spent in County federal funds for projects that were completed during the program year, $9.06 was leveraged in other federal, State, local, and private resources. The 100 percent ESG matching requirements were met through other federal (non-ESG), State, local, and private resources. The 25 percent HOME Program match requirements was exceeded through non-federal resources and the excess will be carried over for the next federal fiscal year. Fiscal Year Summary – HOME Match 1. Excess match from prior Federal fiscal year 41,091,525 2. Match contributed during current Federal fiscal year 3. Total match available for current Federal fiscal year (Line 1 plus Line 2) 4. Match liability for current Federal fiscal year 983,318 5. Excess match carried over to next Federal fiscal year (Line 3 minus Line 4) Table 5 – Fiscal Year Summary - HOME Match Report DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 793 CAPER 15 Match Contribution for the Federal Fiscal Year Project No. or Other ID Date of Contribution Cash (non-Federal sources) Foregone Taxes, Fees, Charges Appraised Land/Real Property Required Infrastructure Site Preparation, Construction Materials, Donated labor Bond Financing Total Match Table 6 – Match Contribution for the Federal Fiscal Year HOME MBE/WBE report Program Income – Enter the program amounts for the reporting period Balance on hand at begin-ning of reporting period $ Amount received during reporting period $ Total amount expended during reporting period $ Amount expended for TBRA $ Balance on hand at end of reporting period $ 0 630,739.32 122,518.64 0 508,220.68 Table 7 – Program Income DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 794 CAPER 16 Minority Business Enterprises and Women Business Enterprises – Indicate the number and dollar value of contracts for HOME projects completed during the reporting period Total Minority Business Enterprises White Non- Hispanic Alaskan Native or American Indian Asian or Pacific Islander Black Non- Hispanic Hispanic Contracts Dollar Amount 0 0 0 0 0 0 Number 0 0 0 0 0 0 Sub-Contracts Number 0 0 0 0 0 0 Dollar Amount 0 0 0 0 0 0 Total Women Business Enterprises Male Contracts Dollar Amount 0 0 0 Number 0 0 0 Sub-Contracts Number 0 0 0 Dollar Amount 0 0 0 Table 8 – Minority Business and Women Business Enterprises Minority Owners of Rental Property – Indicate the number of HOME assisted rental property owners and the total amount of HOME funds in these rental properties assisted Total Minority Property Owners White Non- Hispanic Alaskan Native or American Indian Asian or Pacific Islander Black Non- Hispanic Hispanic Number 0 0 0 0 0 0 Dollar Amount 0 0 0 0 0 0 Table 9 – Minority Owners of Rental Property DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 795 CAPER 17 Relocation and Real Property Acquisition – Indicate the number of persons displaced, the cost of relocation payments, the number of parcels acquired, and the cost of acquisition Parcels Acquired 0 0 Businesses Displaced 0 0 Nonprofit Organizations Displaced 0 0 Households Temporarily Relocated, not Displaced 186 $1,915,092 Households Displaced Total Minority Property Enterprises White Non- Hispanic Alaskan Native or American Indian Asian or Pacific Islander Black Non- Hispanic Hispanic Number 0 0 0 0 0 0 Cost 0 0 0 0 0 0 Table 10 – Relocation and Real Property Acquisition In Fiscal Year 2016/17, there were two residential projects that involved the temporary relocation of the tenants. The information in the table above includes the aggregate number of households and cost from the two projects. One project received HOME funds and the other project received CDBG funds. The Virginia Lane Apartments in Concord included HOME funds for the rehabilitation of all residential units in the complex. None of the funds were used for acquisition. In the fiscal year, 87 households were temporarily relocated with a cost of $907,307 for relocation activities. All occupied units were distributed multiple notices and information regarding the temporary relocation. The rehabilitation of the units is on-going and construction activities are expected to be completed in September 2017. The East Bluff Apartments in Pinole included CDBG funds for the acquisition of the property. Rehabilitation of all of the residential units took place, which required the temporary relocation of the tenants. In the fiscal year, there were 99 households that were temporarily relocatedwith a cost of $1,007,785 for relocation activities. All occupied units were distributed multiple notices and information regarding the temporary relocation. The rehabilitation of the units is also on-going and construction activites are expected to be completed in November 2017. DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 796 CAPER 18 CR-20 - Affordable Housing 91.520(b) Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low -income, low-income, moderate-income, and middle-income persons served. One-Year Goal Actual Number of Homeless households to be provided affordable housing units 0 0 Number of Non-Homeless households to be provided affordable housing units 0 0 Number of Special-Needs households to be provided affordable housing units 10 2 Total 10 2 Table 11 – Number of Households One-Year Goal Actual Number of households supported through Rental Assistance 0 0 Number of households supported through The Production of New Units 241 0 Number of households supported through Rehab of Existing Units 80 46 Number of households supported through Acquisition of Existing Units 0 0 Total 321 48 Table 12 – Number of Households Supported Discuss the difference between goals and outcomes and problems encountered in meeting these goals. [Any canceled projects? Last year it was Knightsen Farm and Laurel Terrace] During fiscal year 2016/17, Contra Costa continued to make progress toward meeting its affordable housing goals. There are also several developments currently under construction or will be commencing construction in the coming months. In measuring the County’s accomplishments, it must be noted that the majority of funded housing projects are complex, involving new construction or acquisition and rehabilitation of multifamily housing and requiring multiple funding sources. In general, these projects require two to five years from initial development planning to completion and occupancy. In order to facilitate the ability of the project sponsor to obtain additional funding from other sources (e.g., LIHTCs, State programs, and FHLB Affordable Housing Program), the County often commits resources relatively DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 797 CAPER 19 early in the process. Therefore, the number of units funded and completed with current resources is often less than the number funded and in development. Discuss how these outcomes will impact future annual action plans. The cancellation of the Knightsen Farm and Laurel Terrace projects creates more available CDBG funding in the affordable housing category and has been included in the Housing Development Assistance Fund (HDAF) category for potential new affordable housing projects. The CDBG funds from the HDAF was then used to fund the East Bluff project in Pinole for the acquisition and rehabilitation of a 144-unit apartment complex affordable to and occupied by low-income families. Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is requ ired to determine the eligibility of the activity. Number of Persons Served CDBG Actual HOME Actual Extremely Low-income 16 0 Low-income 8 0 Moderate-income 1 0 Total 25 0 Table 13 – Number of Persons Served Narrative: In FY 2016/17, the following housing activities were accomplished with the disbursement of CDBG funds:  11 owner-occupied homes were rehabilitated with CDBG funds as part of the Neighborhood Preservation Program. Of these 11 homeowners, 3 were extremely low income (30%), 3 were low income (50%), and 5 wer moderate income (80%).  17 homeowners received minor home repair grants with CDBG funds as part of the Home Repair program. Of these 17 homeowners, 10 were extremely low income (30%) and 7 were low income (50%).  1 rental household where people with asthma reside was provided with multi-trigger asthma assessment, remediation and education with CDBG funds as part of the Healthy Homes program. In summary, 25 units were supported through the rehabilitation of existing units. Of the 25 units that were supported through rehabilitation of existing units, 18 homeowners were supported through the rehabilitation of existing units and 7 were rental units that were supported through the rehabilitation of existing rental units. DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 798 CAPER 20 CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through: Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs Coordinated Intake and Assessment: A subcommittee of the County Continuum of Care (CoC) worked on developing a new coordinated intake and assessment for Contra Costa County that will be in compliance with the new CoC and ESG Program Rules and will improve the accessibility of housing and services for persons experiencing homelessness throughout the County. In 2014, the subcommittee completed a County-wide system-mapping exercise to identify natural points of entry into the system. In early 2016, a new coordinated intake and assessment system, otherwise known as "Coordinated Entry" was developed and will be implemented in FY 2016/17. The subcommittee also engaged in a comparative analysis of national assessment tools, and identified the Vulnerability Index – Service Prioritization Assistance Tool as the best evidence-based tool to allow the community to match, upon intake, the individual needs of the consumer to the proper type and level of available services based upon level of acuity. Outreach Services: Contra Costa County provided CDBG funds for homeless outreach teams through Anka Behavioral Health’s "Hope Plus" program and through Contra Costa Homeless Outreach's "Reaching Out to the Homeless" program. The teams are augmented by interns from nursing and social services programs at California State University, East Bay. The teams seek out individuals on the street and in encampments and provide clients with access to food and shelter, and to integrated health, mental health and substance abuse services. Assessments were done in the field to provide clients with referrals to safety net services. Anka and Contra Costa Homeless Outreach staff worked closely with law enforcement and other local entities, providing intervention services to advise the homeless of available options and to help them avoid incarceration. Contra Costa 211: County CDBG funds also were provided to the Contra Costa Crisis Center for the 211 line. The line provides a single point of contact for homeless individuals seeking services throughout the County. Phone counselors complete an intake assessment to determine the needs of each caller then provide referrals to a variety of community programs including shelter, food pantries and mental health services. Contra Costa Crisis Center has been participating in the Coordinated Intake and Assessment subcommittee and was a key partner in piloting and implementation. Health Care for the Homeless: In addition to providing direct medical care, testing and immunization services, the County-funded Health Care for the Homeless Program uses its mobile healthcare van for outreach. The bilingual Healthcare for the Homeless Team assesses client’s needs, provides social support, and links clients to appropriate services and programs, including mental health and substance abuse programs, Medi-Cal, the County's Basic Adult Care program, and the Covered California DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 799 CAPER 21 healthcare insurance exchange. Multi-Service Centers: Anka Behavioral Health provides services at three multi-service centers (MSC), each located in a specific region of the County (West, Central and East). The MSC’s are drop in centers designed to offer basic survival needs as well as case management, life skills, referral and linkage, employment assistance, assistance accessing healthcare and mainstream resources, alcohol and other drug counseling and treatment, and crisis intervention. The MSCs serve as a place of respite from the larger community and provide a sense of belonging and connection to those within the homeless community. The MSC also serves families who are experiencing homelessness, educating them about their rights to services that enable their children to continue their education and connecting them to a variety of services focused on serving families. Addressing the emergency shelter and transitional housing needs of homeless persons County Emergency Shelter Funding: Of the funds received by the County for FY 2016/17, $149,365 (ESG) and $54,000 (CDBG) was awarded to local emergency shelters to provide shelter and case management services to homeless adults, families and youth and to victims of domestic violence and their children. Upon entry to one of the shelters, each resident or family is assigned a case manager to assist the individual in determining an appropriate service plan that will help them regain housing as soon as possible. The shelters are part of the County’s Continuum of Care and enables individuals and families the opportunity to work on stabilizing their lives and moving toward a permanent housing solution. HUD CoC Program Funding: Under HUD's 2016 CoC Program NOFA, the County CoC obtained two awards for transitional housing programs totaling $438,174 for homeless adults, families, and/or victims of domestic violence and their children. County CoC Strategic Plan: In October 2014, the Contra Costa CoC updated its Strategic Plan to End Homelessness. The County’s ESG project manager, as well as recipients of County and State ESG funding, participated in the updating process as members of the CoC Board, and CoC subcommittees, as well as participants in community meetings around five key modules: coordinated intake and assessment, performance measurement, prevention services and other supports, housing and communication. State ESG Funding: The State, in consultation with HUD, decided to redesigned its ESG Program prior to the 2016 Program Year. The redesign intended to accomplish the following: - Align State ESG with local entities' ESG programs and HUD goals; - Increase coordination of State ESG investments with local homelessness systems and investments;- Invest in the most impactful activities, based on key performance goals and outcomes; - Shift from an intensive provider competition, in which local providers competed for State ESG funds with other local providers and providers throughout the State, to a much more local competition and where the administration of the program is streamlined; - Improve geographic DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 800 CAPER 22 distribution of funding. Under this program design, the State established a dedicated CoC allocation and simplified process available to California communities that are able to administer ESG locally. Under this process, eligible local government entities can act as Administrative Entities (AE) of State ESG funds in furtherance of these goals. Beginning in 2016, HCD will distribute funding for Continuum of Care Service Areas (or Service Areas) through two allocations: Continuum of Care Allocation for Service Areas that contain a city or county that receives ESG directly from HUD; and the Balance of State Allocation for Service Areas that do not contain a city or county that receives ESG directly from HUD. The County's Department of Conservation and Development (DCD) receives ESG funds directly from HUD to administer the County's own ESG Program, so it is an eligible local government entity that can act as an AE of State ESG funds under the State's new program design. On March 30, 2016, the State approved DCD as an AE to administer State ESG funds on behalf of the State for the County's CoC Service Area, which includes all of Contra Costa County, with emphasis toward households/residents of the cities of Antioch, Concord, Pittsburg, and Walnut Creek, as required by the State ESG regulations. The other cities in the County, including Richmond, are part of the Urban County and are therefore served the County's direct ESG grant. As an approved AE, Contra Costa County received $578,558 of State ESG funds that was distributed to Contra Costa County in December 2016 to use on eligible ESG activities. A total of six programs were awarded State ESG funds. One program was for a Rapid Rehousing Program, which received 40 percent of the County’s allocation from the State. One program was for Homeless Street Outreach Services and the remaining four programs were for Emergency Shelter (including Day Shelter) services. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs Transitional Housing Development: In October, 2011, under the working name “Synergy House” and using both CDBG and State funds, the County began to rehabilitate an existing vacant residential building in Martinez and convert it to a sober living transitional housing program for homeless single men completing substance abuse treatment programs. The new facility is directly adjacent to a recently constructed treatment facility, Discovery House. Now designated “Uilkema House”, the program added 12 new beds to the homeless continuum of care and allows Contra Costa homeless, single men completing treatment programs such as Discovery House to transition back into the community with the skills and resources necessary to maintain their sobriety. Uilkema House opened for occupancy in August, 2013, and all beds are filled. Veterans: In cooperation with the local VA, Contra Costa's CoC has worked to increase its capacity to house and serve homeless veterans, including the distribution of HUD-VASH vouchers and rental DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 801 CAPER 23 assistance for permanent housing units provided to homeless veterans and their families under the Supportive Services for Veteran Families (SSVF) program. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again Foster Care: When foster youth age out of the foster care system, the County links them to the Independent Living Skills Program (ILSP). ILSP includes workshops that prepare youth for emancipation (money management, education, computer skills, home management, and social skills), employment assistance, non-McKinney-Vento housing and retention services, and an individualized transition plan out of foster care. In addition, foster youth can elect to remain in foster care or return to care after emancipation (but before turning 21) to receive a two-year housing subsidy, which can be used in a market rate unit, student housing, or congregate living. This is a State program that all foster youth and former foster youth are able to access. Health Care: Hospital discharge protocol, adopted by the CoC and by all hospitals in the County, states: 1) Hospitals will not discharge people who are not ambulatory or not capable of caring for themselves; 2) prior to discharge, the hospital will seek a pre-discharge assessment from a Healthcare for the Homeless (HCH) nurse; 3) the HCH nurse will assess the viability of a respite placement and make a recommendation accordingly; 4) prior to discharge, the hospital will ensure that a patient has an appointment for follow-up medical care; 5) the hospital will discharge the patient with enough medications and/or supplies for at least 7 days; and 6) the hospital will ensure that the patient leaves with all of their belongings and is appropriately clothed. Mental Health: Clients treated by the County Behavioral Health Division are regularly reviewed for readiness and prepared for discharge into environments that provide stepped-down levels of care. The Department holds a weekly Bed Committee where all institutionalized consumers discharge plans are prepared. Discharge planning responsibilities fall to the Clinic managers for those consumers currently receiving services and to the Mental Health Transition Team (consisting of managers, a psychiatrist, RNs, clinicians and peer providers) for those patients not otherwise connected to the County system. State hospitals discharge to Institutes for Mental Disease (IMD)/Skilled Nursing Facilities (SNF) and not to HUD CoC funded programs. Those discharged from IMDs/SNFs are placed in Crisis Residential/Transitional Residential Services (CR/TRS), and those discharged from Acute Inpatient Facilities (AIFs) are released to appropriate settings, such as the Respite Center at the County's Adult Emergency Shelter. Those exiting CR/TRS are discharged to independent, shared or supported (e.g. DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 802 CAPER 24 Board & Care) housing. State Mental Health Services Act (MHSA) funds also pay for 79 housing units for homeless discharges with severe mental illness. AB 109: In 2012, Contra Costa County Interjurisdictional Council on Homelessness (CCICH) helped develop and implement two discharge plans for former inmates - the County Reentry Strategic Plan and the Public Safety "Realignment Plan." The Reentry Strategic Plan focuses on: 1) housing-focused discharge planning prior to release; 2) formalized pre- release planning that identifies service needs & connects prisoners with community-based service providers; and 3) enrollment in public benefits at least 90 days prior to release. The Realignment Plan, under which low-level offenders in State prisons are transferred to County custody, provides: 1) pre- release "reach-in" assessments, case management and referrals to housing resources, and 2) individualized treatment plans for mental health/substance abuse issues, linked with housing services. CCICH also coordinates with the Parole and Community Team (PACT), comprised of service providers, police & the California Department of Corrections Regional Parole Board, to link newly released ex- offenders with resources like housing, education, employment, job training, substance abuse treatment & childcare. CR-30 - Public Housing 91.220(h); 91.320(j) Actions taken to address the needs of public housing HACCC has begun a long-term project to reposition and rehabilitate its public housing portfolio in the face of ever-decreasing federal, state and local funding. The initial step in this process is the disposition via RAD of the agency's Las Deltas public housing property in North Richmond. HACCC has received its final (conditional) approval from HUD to move forward with the RAD conversion of this property. The public housing subsidies received for the 214 units at Las Deltas will be converted to RAD project-based voucher assistance at fourteen new or rehabilitated housing developments throughout the County. The units at Las Deltas will help produce 702 units of new or rehabilitated affordable housing throughout the County. Of this total, 214 of the units will be funded directly with the RAD project-based vouchers received for Las Deltas, 170 will be funded with "regular" project-based vouchers from the housing authority's existing funding and 318 will be funded using other affordable housing funds. HACCC utilized $360,120 of HUD funding for the following improvements:  $104,988 - Replacement refrigerators, ranges and other dwelling equipment.  $82,467 - Site improvements including tree trimming and removal, asphalt repairs and gas line replacement.  $73,439 - Unit modernization and repairs.  $53,104 - RAD and architectural planning.  $34,665 - Computer upgrades including an online application system.  $5,200 - Relocation costs.  $4,562 - Replace control device in alarm system.  $1,695 - Electrical repairs. HACCC also began conversion of two public housing units at Bayo Vista in Rodeo into a medical clinic operated by LifeLong Medical Care. LifeLong provides high-quality health and social services to DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 803 CAPER 25 underserved people of all ages and creates models of care for the elderly, people with disabilities and families. Actions taken to encourage public housing residents to become more involved in management and participate in homeownership HACCC has Section 8 and public housing as members of its Board of Commissioners. Quarterly meetings/social events at 5 public housing properties. Tenants from nearby properties also attend these events. Back to school gatherings were held at four public housing sites. Backpack and school supplies were given to school-age children at these properties. One staff person, who is a tenant, works at El Pueblo with parent volunteers from the community to engage the youth at El Pueblo in summer activities and after-school programs. This program held weekly movie nights during the summer, runs a reading program with the Pittsburg library, has an ongoing book give-away and runs a free lunch program in the summer with the Pittsburg school district. Free lunch programs are also operated at Bayo Vista and Las Deltas. HACCC participates in the Campaign for Grade Level Reading. HA operates small give-away libraries at 4 public housing sites and offer children's books to families. Staff have given away over 5,000 children's books this year. As part of the Las Deltas RAD conversion, we are working with a family to see if they are eligible to purchase the public housing unit in which they live. This option will be explored with other families too. Four meetings were held with residents and other groups at Las Deltas concerning the RAD program. HA has partnered with REACH, a local nonprofit that focuses on women returning to society from the prison system. REACH has offices at Las Deltas to provide counseling and other services. HACCC operates Project Pride, a summer and afterschool program that targets 8-18 year-olds. The Young Adult Empowerment Center provides job training at Las Deltas. Staff is meeting regularly with elderly residents to better determine their service needs. The Resident Advisory Board met four times this year to discuss HACCC policies. Their input will be used to craft the Agency's next Annual Plan. DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 804 CAPER 26 Actions taken to provide assistance to troubled PHAs Not applicable. HACCC is not designated as troubled. CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) The County will continue its efforts to remove or ameliorate public policies which negatively impact affordable housing development in the County including the following:  Through the Density Bonus Ordinance, the County is required to grant one density bonus and incentives or concessions when an applicant for a housing development seeks and agrees to construct a housing development, excluding any units permitted by the density bonus that will contain at least one of the following: ten percent of the for lower income households; five percent of the total units for very low income households; a senior citizen housing development, or a mobile home park that limits residency based on age requirements for housing older persons; or ten percent of the total dwelling units in a common interest development for persons and families of moderate income, provided that all units in the development are offered to the public for purchase.  The Inclusionary Housing Ordinance requires all developers of five or more units to provide 15 percent of the units at affordable costs to moderate, low or very-low income households depending on the type of project. Developers may pay a fee in lieu of providing the affordable units.  The County will review and develop new regulations to permit the development of agriculturally related structures on agriculturally zoned land without a use permit in order to encourage the provision of onsite farmworker housing. Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) The County's efforts to increase and maintain the supply of affordable housing, and to meet the objectives identified in the Consolidated Plan, described in the general narrative sections of this report, are all directed to meeting underserved needs. In addition, the criteria for target population and alleviation of affordable housing needs employed in the allocation of HOME and CDBG funds for housing, establish a priority for projects which reserve a portion of the units for extremely-low income and/or special needs populations. DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 805 CAPER 27 The following are obstacles to meeting needs of the underserved: Accessibility of Services: Lack of accessibility to services can be the result of lack of transportation for those in need, services that are not delivered in a culturally appropriate manner or in the appropriate language, burdensome prerequisites to accessing services (“red tape”), and services that are not provided in proximity to those in need. Lack of transportation is a particular challenge for those who do not drive, do not have a car, or are elderly and for persons with disabilities. Most if not all of the public service projects listed in AP-38 provide are located within the neighborhoods or communities of the target population to provide easy accessibility to their services. Some of the public service projects serving the elderly or persons with disabilities provide transportation to their services or provide "in- home" services. Awareness of Services: The lack of awareness of the availability of services by those in need and a lack of knowledge about how to access services are significant obstacles to the provision of services. All agencies receiving CDBG, HOME, ESG, or HOPWA funds from the County will must provide significant outreach to those in need. County DCD staff continues to monitor CDBG/HOME/ESG/HOPWA funded agencies to verify if an agency's outreach is adequate and that outreach materials are available in various languages. Coordination of Services: Those in need must often access services from several points; similar services may also be provided by more than one agency. Those being served by one agency may have needs that are not being addressed by the particular agency currently serving that person or family. County DCD staff advocates that CDBG/HOME/ESG/HOPWA funded agencies to collaborate and coordinate with other agencies in the community or serving their target population. DCD staff continues to encourage agencies to collaborate and coordinate to avoid duplication and to provide more efficient services to their clients or target populations. Resources: Resources are generally less than required to meet the level of need. The CDBG/HOME/ESG/HOPWA funds that are available are prioritized to the high Priority Needs and Goals established in the 2015-2020 Consolidated Plan. Funding is also prioritized to those undertakings that represent the most efficient use of funds, are delivered by the most qualified persons, and serve the broadest geography. Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) The County has incorporated the requirements of the lead-based paint regulations (24 CFR PART 35) into its affected programs, including the homeowner and rental rehabilitation programs. These programs developed implementation plans that include procedures to test for lead-based paint, determine a scope of work to address lead-based paint hazards, ensure qualified contractors are performing the required work, and obtain a clearance examination at project completion. Additionally, the County's Neighborhood Preservation Program, a home rehabilitation program, DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 806 CAPER 28 provides grants to homeowners who have received rehabilitation loans and need to abate lead hazards. Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) The movement of people above the poverty line involves a variety of policies and programs that extend beyond providing opportunities for employment at a living wage. Access to education, transportation, childcare, and housing are also key components that can assist persons to secure and retain economically self-sustaining employment. The County employs a variety of strategies to help alleviate poverty in the Urban County, including efforts to stimulate economic growth and job opportunities, and to provide Urban County residents with the skills and abilities required to take advantage of those opportunities. In FY 2016/17, the CDBG program provided funds for five job training and placement programs:  Opportunity Junction’s Bay Point Career Development Services program (16-08-PS) and Job Training and Placement program (16-35-ED) provided personalized vocational training and job placement for persons to establish careers in information technology.  New Horizons Career Development Center, Inc.’s Education, Job Training, Life Skills, and Job Placement Services program (16-07-PS) provided ongoing job training, job placement, life skills training, and GED preparatory training.  Open Opportunities’ Future Build Pre-Apprenticeship Training Program (16-34-ED) provided job training and job placement services in the construction trades.  The Stride Center’s Tech Job Training / Job Placement program (16-36-ED) provides job training and placement assistance for careers in the field of information technology. In FY 2016/17, the CDBG program provided funds for a number of programs that do not aid in employment, but are crucial to the reduction of poverty:  Bay Area Legal Aid's Tenant Landlord Housing Services Collaboration program (16-01-PS) provided counseling and legal services to County tenants on their housing rights.  Community Housing Development Corporation's Home Equity Preservation Alliance (16-02-PS) program provided education, counseling, and case management regarding foreclosures.  Contra Costa Child Care Council's Road to Success program (16-33-ED) provides microenterprise assistance to low-income residents seeking to start or maintain licensed home-based family child care businesses.  Lamorinda Spirit's Lamorinda Spirit Van Senior Transportation Program (16-13-PS) provides transportation to the elderly so that they may maintain their normal lifestyle and age in their homes.  Mount Diablo Unified School District's CARES After School Enrichment Program (16-24-PS) provides after-school childcare and enrichment to elementary and middle school students. DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 807 CAPER 29 Actions taken to develop institutional structure. 91.220(k); 91.320(j) DCD continues to provide technical assistance to non-profits to build capacity and assist in the development of programs and projects designed to meet the County’s Consolidated Plan objectives through individual meetings and workshops held during the program year. Further, the Department works with non-profits to achieve designation as a Community Housing Development Organization (CHDO) and/or Community Based Development Organization (CBDO) for purposes of participating in the Consortium HOME and County CDBG affordable housing programs. Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j) The County’s efforts to coordinate activities and strategies for affordable housing development and the provision of emergency and transitional housing and supportive services included cooperative planning efforts as well as participation in a number of countywide housing and service provider organizations. Planning efforts undertaken during the FY 2016/17 included the following: Contra Costa Consortium members continued to work on strategies and actions designed to overcome identified impediments and eliminate problems of housing discrimination in Contra Costa. The Continuum of Care and the Council on Homelessness (formerly CCICH) worked with Contra Costa jurisdictions, public and private agencies, the interfaith community, homeless advocacy groups and other community organizations to implement the Continuum of Care Plan, which includes strategies and programs designed to alleviate homelessness, and the Ten Year Plan to End Homelessness. In addition to the above, the County participated in a number of countywide housing and service provider organizations, which are intended to share resources and coordinate strategies and programs for affordable housing and community development activities. These organizations include the Association of Homeless and Housing Service Providers, the Tri-Valley Affordable Housing Subcommittee, the Contra Costa HIV/AIDS Consortium, the Children and Families Policy Forum, Non- Profit Housing Association, and the Workforce Development Board. Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) In FY 2009/10, Urban County staff, along with staff from the other Contra Costa CDBG entitlement jurisdictions (Antioch, Concord, Pittsburg, Richmond, and Walnut Creek), worked together to prepare the Contra Costa Consortium Analysis of Impediments to Fair Housing Choice (AI). This document outlines and identifies barriers to fair housing and presents a plan to properly navigate them. The Board of Supervisors adopted the AI on behalf of the Urban County on May 26, 2010. The County along with the other Contra Costa CDBG entitlement jurisdictions began its process of completing an update to the AI during FY 2015/16. The update of the AI was completed and approved by each Contra Costa CDBG DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 808 CAPER 30 entitlement jurisdiction in 2017. The Update to the AI is available on the County website at http://www.cccounty.us/4823/Community-Development-Block-Grant . To address impediments identified in the study, the Update to the AI offers a set of recommendations for consideration. Below are the following in which the County has taken action to fulfill the recommendations. Recommendation # 1: Increase Public Awareness of Fair Housing Rights – The County and the Consortium cities continue to provide CDBG support to agencies to provide Fair Housing consulting services. Fair housing service providers and their partner agencies continue to expand outreach to the community regarding fair housing rights. Bay Area Legal Aid is one example of a service provider that distributed fair housing literature to over 60 nonprofit and government agencies at seven events throughout the County. This outreach was focused on low-income communities and described their services and contact information. Many of these communities contain a significant number of Spanish- speaking and other non-English speaking residents. Recommendation #2: Improve Financial Assistance for Housing – The County and cities continue to collaborate to expand affordable housing in communities where such opportunities are limited.The County and many of the Consortium cities hve continued to allocate resources to encourage and facilitate the development of affordable housing throughout the entire Consortium, resulting in the development of new affordable housing. Additionally, provisions were made for a single-family rehabilitation program, first-time homebuyer programs, and fair housing counseling, legal service and outreach. In addition, the County continues to provide CDBG financial support tenant/landlord services for low-income residents of the County. Lastly, the County’s Mortgage Credit Certificate program reserves 40 percent of its allocation for households with incomes at or below 80 percent of the area median income. Lenders have cooperated with the program, and 20 Mortgage Credit Certificates were provided to low-income Recommendation # 3: Review Home Purchase Loan Denial Figures with Local Lenders – The County and the Consoritum cities have incorporated in the CDBG contracts with their respective Fair Housing consulting agencies a review and monitoring of HMDA data in regard to loan denial rates among racial/ethnic minorities. The agencies will provide an update of their reviews of this information in quarterly reports and in quarterly meetings with the County and Consortium cities. Recommendation # 4: Increase Access to Special Needs Housing – The County and the Consortium cities will inform its Fair Housing services providers to incorporate education and information to tenant, owners, and agents of rental properties about the necessity to provide equal access to housing to special needs populations. Recommendation #5: Review Municipalities Planning Code and Offer Incentives – This recommendation is a long-term goal and the County will begin developing steps to implement this recommendation. DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 809 CAPER 31 DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 810 CAPER 32 CR-40 - Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements The County Department of Conservation and Development (DCD) is responsible for administration of the following federally funded programs to provide assistance for the development of affordable housing and homeless shelters; CDBG, HOME, NSP, ESG, and HOPWA. All projects funded through these programs are monitored by DCD to ensure that the projects achieve their approved objectives in a manner consistent with federal regulations, the Consolidated Plan, and other local planning requirements. DCD's monitoring process consists of the following:  Prior to funding consideration, all project applications are reviewed to ensure consistency with federal regulations, Board of Supervisor policy, the Consolidated Plan, the Analysis of Impediments to Fair Housing Choice (if applicable) and the County Housing Element (if applicable).  All project sponsors receiving an allocation of CDBG, HOME, NSP, HOPWA and/or ESG funds are required to enter into Project Agreements which specify project objectives, scope of work, eligible activities, performance targets, project budget, implementation time frame, federal regulatory requirements, and monitoring and reporting requirements.  During project implementation, project sponsors are required to submit periodic progress reports detailing project progress, significant problems encountered (and their resolution), project funding and expenditures, affirmative marketing activity and quantitative participation data that illustrates findings on the amount of outreach to women and minority-owned businesses. In addition, projects are monitored as applicable for compliance with federal accounting and procurement standards, labor and construction standards, relocation, affirmative marketing, equal opportunity, fair housing, and other federal requirements.  Following project completion, project sponsors are required to submit Project Completion Reports identifying: project accomplishments; population served, including data on household characteristics (e.g., income, ethnicity); rent and/or housing affordability; and total sources and uses of funds. Affordable housing development projects (e.g., acquisition, rehabilitation, new construction) must also submit annual compliance reports designed to ensure continued compliance with federal regulations, affordability and use restrictions, and other requirements as specified in the project loan documents. In addition, all HOME-assisted projects are subject to periodic onsite inspections to ensure continued compliance with local housing code. DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 811 CAPER 33 Citizen Participation Plan 91.105(d); 91.115(d) Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports. Contra Costa County has a 15-day comment period for citizen participation and to receive comments on the CAPER. Notices announcing the public hearing date to consider acceptance of the CAPER are posted in local newspapers, as well as the County website at least 15 days prior to the public hearing date. The CAPER is also available for review at the County’s Department of Conservation’s office and on the following website: http://www.cccounty.us/4823/Community-Development-Block-Grant . CR-45 - CDBG 91.520(c) Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. The County does not anticipate changing any of its program objectives. However, it does anticipate an increase in the number of people served by the County's activities due to the City of Richmond becoming part of the County's CDBG Urban County area beginning in FY 2016/17. Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? No [BEDI grantees] Describe accomplishments and program outcomes during the last year. CR-50 - HOME 91.520(d) Include the results of on-site inspections of affordable rental housing assisted under the program to determine compliance with housing codes and other applicable regulations Please list those projects that should have been inspected on -site this program year based upon the schedule in §92.504(d). Indicate which of these were inspected and a summary of issues that were detected during the inspection. For those that were not inspected, please indicate the reason and how you will remedy the situation. Federal regulations require the County to perform on-site inspections of a reasonable sample of rental housing units assisted with HOME funds in order to ensure continued compliance with State and local housing quality standards and code requirements. Effective January 24, 2015, participating jurisdictions are now required to inspect rental projects funded with HOME funds at least once every three years during the required period of affordability. DCD staff monitors units in one of the three regions of the DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 812 CAPER 34 County (East, Central and West) each year. Staff inspects 15 percent of the HOME-assisted units for each monitored project. Copies of the inspection reports are maintained at the DCD offices. During FY 2016/17, the County performed on-site inspections of 83 HOME-assisted units located in East Contra Costa County. Concurrent with the on-site physical inspections, DCD staff inspects tenant files to ensure the management company complies with the HOME program and local County requirements. The review includes income certifications, rent and utility allowance calculations, and appropriate tenant lease provisions, as well as the annual project audit and operating budget. The following table summarizes the on-site inspections completed during the fiscal year. Project Name # of Units Inspected # of Units Passed # of Units Failed Antioch Hillcrest Terrace, Antioch 5 5 0 Arboleda, Walnut Creek 3 3 0 Bella Monte, Bay Point 4 4 0 Brentwood Senior Commons, Brentwood 6 6 0 Columbia Park Manor, Pittsburg 6 6 0 Courtyards at Cypress Grove, Oakley 7 7 0 East Leland Court, Pittsburg 5 5 0 Golden Oak Manor, Oakley 4 4 0 Los Medanos Village, Pittsburg 5 5 0 Lyle Morris Family, Oakley 3 3 0 Oak Ridge, Oakley 2 2 0 Ohlone Gardens, El Cerrito 3 3 0 Pinecrest, Antioch 2 0 2 Presidio Village, Pittsburg 6 6 0 Rivertown Place, Antioch 3 3 0 Silver Oak, Oakley 2 2 0 Sycamore Place 1, Brentwood 3 3 0 Sycamore Place 2, Brentwood 3 3 0 Villa Amador, Brentwood 7 7 0 West Rivertown, Antioch 3 3 0 Woods Grove, Pittsburg 2 0 2 Totals 83 79 4 Table 14 - On-Site Inspections FY 2016/17 Provide an assessment of the jurisdiction's affirmative marketing actions for HOME units. 92.351(b) The objective of affirmative marketing is to promote equal access to housing by all groups within the market area. The County has adopted the following policies and measures: Information concerning the availability of funding, housing opportunities, and fair housing and affirmative marketing requirements will be distributed to the general public; all jurisdictions and housing agencies located in the County; property owners and developers of affordable housing; and minority DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 813 CAPER 35 and public interest groups. Notices of funds available are posted on the County website at http://www.co.contra- costa.ca.us/4823/Community-Development-Block-Grant . Informational material describing the HOME, CDBG, NSP, HOPWA and ESG Programs is available at http://www.co.contra-costa.ca.us/4881/Developing-Affordable-Housing (for developers) http://www.cccounty.us/affordablehousing (for consumers). The County will maintain records concerning the above activities, including copies of press releases, affirmative marketing materials distributed, and workshops and meetings held with the above groups and organizations. The County requires owners of federally assisted housing to comply with federal fair housing law and employ the following affirmative marketing activities: Advertise the availability of assisted units in local newspapers and newsletters, such as those published by minority groups, neighborhood churches, public service organizations, etc.; and on bulletin boards in community gathering spots (e.g. community center, church, supermarket, laundromat, fair housing/housing counseling agency, and employment offices). Contact appropriate community organizations and representatives of minority and other disadvantaged groups to solicit tenants and provide information about the availability of the assisted units. Display the Equal Housing Opportunity logo at the project location and in all advertisements pertaining to assisted units. Refer to IDIS reports to describe the amount and use of program income for projects, including the number of projects and owner and tenant characteristics The amount of HOME program income (PI) received in FY 2016 was $630,739. The amount of HOME PI used on projects during FY 2016 was $122,519 and that was used on four different projects. Those projects were: 1) Orinda Senior Apartments (HUD activity #1242) and it assisted in the construction of 33 rental units available to low-income senior households (0-50% of AMI); 2) Ohlone Gardens (HUD activity #1554) and it assisted in the construction of 14 rental units available to low-income households (0-30% of AMI); 3) Muir Ridge (HUD activity #1626), which construction is currently underway and will construct 12 owner-occupied units available for low-income households; and 4) Third Avenue Apartments (HUD activity #1562) which assisted in the construction of 23 rental units for low-income households (0-50% of AMI). Describe other actions taken to foster and maintain affordable housing. 91.220(k) (STATES DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 814 CAPER 36 ONLY: Including the coordination of LIHTC with the development of affordable housing). 91.320(j) Market factors such as the high cost of land suitable for residential development and high construction costs continue to be significant constraints on the development of affordable housing in Contra Costa. In addition, the elimination of redevelopment agencies has made it much more difficult to obtain funding for affordable housing development. The County attempts to counter these factors with strategies and subsidy programs to develop affordable rental housing and homeownership opportunities. Actions undertaken by the County to decrease development costs and eliminate barriers to affordable housing include the following:  County staff supported the Heritage Point, North Richmond application for the second round of State Affordable Housing and Sustainable Communities funds. The developer was invited to submit a full proposal. Funding awards are expected in September 2016.  The County adopted an Inclusionary Housing Ordinance which requires developers to provide 15 percent of the units as affordable to moderate, low, or very-low income households. However, 2009 court decisions have made the rental housing component of the Ordinance un- enforceable.  The County has a density bonus ordinance to permit increased densities for housing developments that include units affordable to low-income households. DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 815 CAPER 37 CR-60 - ESG 91.520(g) (ESG Recipients only) ESG Supplement to the CAPER in e-snaps For Paperwork Reduction Act 1. Recipient Information—All Recipients Complete Basic Grant Information Recipient Name CONTRA COSTA COUNTY Organizational DUNS Number 139441955 EIN/TIN Number 946000509 Indentify the Field Office SAN FRANCISCO Identify CoC(s) in which the recipient or subrecipient(s) will provide ESG assistance Richmond/Contra Costa County CoC ESG Contact Name Prefix Mr First Name Gabriel Middle Name 0 Last Name Lemus Suffix 0 Title Principal Planner ESG Contact Address Street Address 1 Department of Conservation and Development Street Address 2 30 Muir Road City Martinez State CA ZIP Code - Phone Number 9256747882 Extension 0 Fax Number 0 Email Address gabriel.lemus@dcd.cccounty.us ESG Secondary Contact Prefix Ms First Name KARA Last Name DOUGLAS Suffix 0 Title Assistant Deputy Director Phone Number 9256747880 Extension 0 Email Address kara.douglas@dcd.cccounty.us DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 816 CAPER 38 2. Reporting Period—All Recipients Complete Program Year Start Date 07/01/2016 Program Year End Date 06/30/2017 3a. Subrecipient Form – Complete one form for each subrecipient Subrecipient or Contractor Name: SHELTER INC. OF CONTRA COSTA COUNTY City: CONTRA COSTA COUNTY CONSORTIUM State: CA Zip Code: , DUNS Number: Is subrecipient a victim services provider: Y Subrecipient Organization Type: Other Non-Profit Organization ESG Subgrant or Contract Award Amount: 31000 Subrecipient or Contractor Name: Contra Costa County Health Services City: Martinez State: CA Zip Code: , DUNS Number: 071687883 Is subrecipient a victim services provider: N Subrecipient Organization Type: Unit of Government ESG Subgrant or Contract Award Amount: 10000 Subrecipient or Contractor Name: Contra Costa Health Services Homeless Program City: Martinez State: CA Zip Code: 94553, 4675 DUNS Number: 071687883 Is subrecipient a victim services provider: N Subrecipient Organization Type: Unit of Government ESG Subgrant or Contract Award Amount: 105000 DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 817 CAPER 39 Subrecipient or Contractor Name: SHELTER, Inc. City: Martinez State: CA Zip Code: 94553, 4219 DUNS Number: 625691985 Is subrecipient a victim services provider: N Subrecipient Organization Type: Other Non-Profit Organization ESG Subgrant or Contract Award Amount: 12500 Subrecipient or Contractor Name: STAND! For Families Free of Violence City: Concord State: CA Zip Code: 94520, 7979 DUNS Number: 603066127 Is subrecipient a victim services provider: N Subrecipient Organization Type: Other Non-Profit Organization ESG Subgrant or Contract Award Amount: 18470 Subrecipient or Contractor Name: St. Paul's Episcopal Church - Trinity Center City: Walnut Creek State: CA Zip Code: 94596, 4037 DUNS Number: Is subrecipient a victim services provider: N Subrecipient Organization Type: Other Non-Profit Organization ESG Subgrant or Contract Award Amount: 68455 DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 818 CAPER 40 CR-65 - Persons Assisted 4. Persons Served 4a. Complete for Homelessness Prevention Activities Number of Persons in Households Total Adults 0 Children 0 Don't Know/Refused/Other 0 Missing Information 0 Total 0 Table 15 – Household Information for Homeless Prevention Activities 4b. Complete for Rapid Re-Housing Activities Number of Persons in Households Total Adults 0 Children 0 Don't Know/Refused/Other 0 Missing Information 0 Total 0 Table 16 – Household Information for Rapid Re-Housing Activities 4c. Complete for Shelter Number of Persons in Households Total Adults 0 Children 0 Don't Know/Refused/Other 0 Missing Information 0 Total 0 Table 17 – Shelter Information DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 819 CAPER 41 4d. Street Outreach Number of Persons in Households Total Adults 0 Children 0 Don't Know/Refused/Other 0 Missing Information 0 Total 0 Table 18 – Household Information for Street Outreach 4e. Totals for all Persons Served with ESG Number of Persons in Households Total Adults 0 Children 0 Don't Know/Refused/Other 0 Missing Information 0 Total 0 Table 19 – Household Information for Persons Served with ESG 5. Gender—Complete for All Activities Total Male 0 Female 0 Transgender 0 Don't Know/Refused/Other 0 Missing Information 0 Total 0 Table 20 – Gender Information DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 820 CAPER 42 6. Age—Complete for All Activities Total Under 18 0 18-24 0 25 and over 0 Don't Know/Refused/Other 0 Missing Information 0 Total 0 Table 21 – Age Information 7. Special Populations Served—Complete for All Activities Number of Persons in Households Subpopulation Total Total Persons Served – Prevention Total Persons Served – RRH Total Persons Served in Emergency Shelters Veterans 0 0 0 0 Victims of Domestic Violence 0 0 0 0 Elderly 0 0 0 0 HIV/AIDS 0 0 0 0 Chronically Homeless 0 0 0 0 Persons with Disabilities: Severely Mentally Ill 0 0 0 0 Chronic Substance Abuse 0 0 0 0 Other Disability 0 0 0 0 Total (Unduplicated if possible) 0 0 0 0 Table 22 – Special Population Served CR-65 Narrative The tables within CR-65 are intentionally left blank as directed by HUD. Beginning with the 2015 CAPER, the information for CR-65 is reported within the ESG eCart (the ESG-CAPER Annual Reporting Tool). The eCart is a Microsoft Excel spreadsheet that is configured to load report level, aggregate information DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 821 CAPER 43 from the Homeless Management Information System (HMIS) and produce all statistical information required by HUD on program participants served in ESG-funded projects. The ESG eCart tool is attached (Attachment A) to this CAPER as an embedded document. CR-70 – ESG 91.520(g) - Assistance Provided and Outcomes 10. Shelter Utilization Number of New Units - Rehabbed 0 Number of New Units - Conversion 0 Total Number of bed-nights available 136,152 Total Number of bed-nights provided 124,248 Capacity Utilization 91.26% Table 23 – Shelter Capacity 11. Project Outcomes Data measured under the performance standards developed in consultation with the CoC(s) The County continues to make progress in its goal to end homelessness. Below (in the following page) is a table of the system-wide outcomes and efficiency measures developed in consultation with the CoC for winter and year-round emergency shelter with the FY 2016/17 results. DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 822 CAPER 44 DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 823 CAPER 45 CR-75 – Expenditures 11. Expenditures 11a. ESG Expenditures for Homelessness Prevention Dollar Amount of Expenditures in Program Year 2013 2014 2015 Expenditures for Rental Assistance 0 0 0 Expenditures for Housing Relocation and Stabilization Services - Financial Assistance 52,705 9,268 12,591 Expenditures for Housing Relocation & Stabilization Services - Services 15,820 21,566 5,879 Expenditures for Homeless Prevention under Emergency Shelter Grants Program 0 0 0 Subtotal Homelessness Prevention 68,525 30,834 18,470 Table 24 – ESG Expenditures for Homelessness Prevention 11b. ESG Expenditures for Rapid Re-Housing Dollar Amount of Expenditures in Program Year 2013 2014 2015 Expenditures for Rental Assistance 0 0 0 Expenditures for Housing Relocation and Stabilization Services - Financial Assistance 37,249 19,629 19,309 Expenditures for Housing Relocation & Stabilization Services - Services 13,246 22,673 45,660 Expenditures for Homeless Assistance under Emergency Shelter Grants Program 0 0 0 Subtotal Rapid Re-Housing 50,495 42,302 64,969 Table 25 – ESG Expenditures for Rapid Re-Housing 11c. ESG Expenditures for Emergency Shelter Dollar Amount of Expenditures in Program Year 2013 2014 2015 Essential Services 51,000 47,505 41,388 Operations 94,025 94,025 115,000 Renovation 0 0 0 Major Rehab 0 0 0 Conversion 0 0 0 Subtotal 145,025 141,530 156,388 DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 824 CAPER 46 Table 26 – ESG Expenditures for Emergency Shelter 11d. Other Grant Expenditures Dollar Amount of Expenditures in Program Year 2013 2014 2015 HMIS 0 0 0 Administration 21,702 13,012 20,763 Street Outreach 0 0 0 Table 27 - Other Grant Expenditures 11e. Total ESG Grant Funds Total ESG Funds Expended 2013 2014 2015 774,015 285,747 227,678 260,590 Table 28 - Total ESG Funds Expended 11f. Match Source 2013 2014 2015 Other Non-ESG HUD Funds 200,943 191,011 123,865 Other Federal Funds 592,436 533,084 527,205 State Government 1,267,003 1,419,757 1,656,697 Local Government 511,608 686,365 664,109 Private Funds 617,464 680,591 605,152 Other 108,098 96,910 59,525 Fees 12,112 12,112 0 Program Income 0 0 0 Total Match Amount 3,309,664 3,619,830 3,636,553 Table 29 - Other Funds Expended on Eligible ESG Activities 11g. Total Total Amount of Funds Expended on ESG Activities 2013 2014 2015 11,340,062 3,595,411 3,847,508 3,897,143 Table 30 - Total Amount of Funds Expended on ESG Activities DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 825 Project ID Sponsor Project Name/ Location Project Objective/Description Project Status CDBG Funds Budgeted FY 2016/17 Expenses Total Served White Hisp. Af.Am Hisp. Asian Hisp. Am.Ind/ Alskn Native Hisp. Native Haw'n/ Pacific Is. Hisp. Am. Ind./ White Hisp. Asian/ White Hisp. Af.Am/ White Hisp. Am.Ind/ Af.Am Hisp. Other Hisp.30%50%80%% of total 16-01-PS Bay Area Legal Aid 1025 MacDonald Ave. Richmond, CA 94801 (510) 903-2612 Landlord/Tenant Housing Services Collaborative - Urban County The purpose of this program is to provide landlord/tenant counseling services and/or legal services to Contra Costa County tenants and landlords on their rights and responsibilities under federal, state and local housing laws. Primary Performance Measurement: Provide comprehensive landlord/tenant counseling and legal services to 510 lower income residents. Complete. $80,000 $79,999.84 764 241 11 350 0 33 8 1 0 0 1 0 130 113 503 196 65 100% 16-02-PS Community Housing Development Corporation of North Richmond 1535-A Third Street Richmond, CA 94801 (510) 412-9290 Home Equity Preservation Alliance - Urban County Provide one-on-one assistance to lower income homeowners who are facing or in foreclosure and conduct community education events. Primary Performance Measurement: Provide one-on-one counseling to 115 Urban County Homeowners facing foreclosure and conduct at least one community education events. Complete. However, the subrecipient fell short of its goal by 24 clients. $25,000 $25,000.00 91 27 36 13 3 0 0 1 6 0 5 3 4 15 72 100% 16-03-PS Community Housing Development Corporation of North Richmond 1535-A Third Street Richmond, CA 94801 (510) 412-9290 Multicultural / Senior Family Center - North Richmond Census Tract: 3650.02 The purpose of this program is to operate and maintain a community center for residents of N. Richmond. The center provides, in collaboration with other community agencies, nutrition programs, senior services, educational, social and multi-cultural programs. Primary Performance Measurement: Provide services to a minimum of 400 Urban County residents (unduplicated). Complete. $55,000 $55,000.00 685 16-04-PS Community Violence Solutions 2101 Van Ness Street San Pablo, CA 94806 (510) 307-4121 Children Sexual Assualt Intervention Program - Urban County The purpose of the program is to provide in-depth forensis interview, counseling, advocacy, and case management services to child victims of sexual assualt and their families. Primary Performance Measurement: Provide services to a minimum of 70 children who are victims of sexual assault. Complete. $15,000 $15,000.00 222 43 55 9 0 2 0 1 1 0 111 97 222 0 0 100% 16-05-PS Food Bank of Contra Costa 4010 Nelson Avenue PO Box 271966 Concord, CA 94520 (925) 676-7542 Collaborative Food Distribution Program - Urban County The purpose of this program is to alleviate hunger by providing food for low-income and homeless persons throughout the Urban County. Primary Performance Measurement: 9,300 unduplicated low income individuals will receive food through the Food Banks' program distributed at various sites throughout the Urban County. Complete. $46,500 $46,500.00 13,385 4273 847 2706 80 2113 26 140 33 145 4 41 5 134 5 87 14 3732 1129 13385 0 0 100% This program serves an area that meets the criteria for an "area benefit" activity. Race/Ethnicity (bottom number represents those who identify Hispanic as ethnicity in addition to selecting a racial category)Income Objective CD - 1 General Public Services: Ensure that opportunities and services are provided to improve the quality of life and independence for lower-income persons, and ensure access to programs that promote prevention and early intervention related to a variety of social concerns such as substance abuse, hunger, and other issues.DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 826 Project ID Sponsor Project Name/ Location Project Objective/Description Project Status CDBG Funds Budgeted FY 2016/17 Expenses Total Served White Hisp. Af.Am Hisp. Asian Hisp. Am.Ind/ Alskn Native Hisp. Native Haw'n/ Pacific Is. Hisp. Am. Ind./ White Hisp. Asian/ White Hisp. Af.Am/ White Hisp. Am.Ind/ Af.Am Hisp. Other Hisp.30%50%80%% of total Race/Ethnicity (bottom number represents those who identify Hispanic as ethnicity in addition to selecting a racial category)Income 16-06-PS Monument Crisis Center 1990 Market Street Concord, CA 94520 (925) 825-7751 Critical Safety Net Resources for Families and Individuals - Central County The purpose of this program is to provide wrap- around safety net services through a variety of services including: on-site food distribution, direct referrals and workshops for financial assistance, and other basic information and referrals and support to lower income families. Primary Performance Measurement: Provide assistance to 2,766 lower income persons. Complete. $15,000 $15,000.00 3,594 1003 220 268 17 227 41 14 36 4 37 12 32 98 4 21 3 1831 1690 3,256 327 11 100% 16-07-PS New Horizons Career Development Center, Inc. 199 Parker Ave. Rodeo, CA 94572 (510) 799-2916 Education, Life Skills and Job Readiness Program - West County The purpose of this program is to promote the economic self-sufficiency of lower income West County residents by improving employability and job- readiness by accessing community career center services. Primary Performance Measurement: Provide job readiness education, job training, life skills, and placement services to 300 primarily West County residents. Complete. $25,000 $24,999.98 464 158 52 279 24 3 0 0 8 12 2 1 1 166 184 114 100% 16-08-PS Opportunity Junction 3105 Willow Pass Road Bay Point, CA 94565 Bay Point Career Development Services - East County The purpose of this program is to bring intensive, individualized vocational services to the high-need community of Bay Point. Primary Performance Measurement: Provide individualized job- readiness assessments and evaluation services to 40 primarily East County residents. Complete. $20,000 $20,000.00 41 17 5 5 3 0 1 1 1 1 1 11 8 32 7 2 100% 16-09-PS Village Community Resource Center 633 Village Dr. Brentwood, CA 94513 (925) 325-6507 Village Community Resource Center Program Support - East County The purpose of this program is to provide family- focused, bilingual afterschool tutoring and community-school partnership programming to East County children. Primary Performance Measurement: Provide educational and family- oriented enrichment and programming to 115 students. Complete. $13,000 $12,999.91 123 26 26 3 2 10 82 82 0 0 2 0 0 0 87 22 14 100% 16-10-PS YWCA of Contra Costa County 1320 Arnold Drive, Suite 170 Martinez, CA 94553 (925) 372-4213 YWCA Family Empowerment Program - 225 Pacifica Avenue Bay Point, CA 94565 Census Tracts: 3141.04, 3141.03, 3142 The purpose of this program is to increase family self- sufficiency through the provision of mental, physical and social/emotional skills training services to families who have children in the YWCA's day care program. Primary Performance Measurement: Based on an initial assessment of participant children's health habits and a final assessment at the end of the school year, assist 125 youth to achieve status of "fully mastered" in physical health habits and tasks. Complete. $10,000 $10,000.00 125 This program serves an area that meets the criteria for an "area benefit" activity. DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 827 Project ID Sponsor Project Name/ Location Project Objective/Description Project Status CDBG Funds Budgeted FY 2016/17 Expenses Total Served White Hisp. Af.Am Hisp. Asian Hisp. Am.Ind/ Alskn Native Hisp. Native Haw'n/ Pacific Is. Hisp. Am. Ind./ White Hisp. Asian/ White Hisp. Af.Am/ White Hisp. Am.Ind/ Af.Am Hisp. Other Hisp.30%50%80%% of total Race/Ethnicity (bottom number represents those who identify Hispanic as ethnicity in addition to selecting a racial category)Income 16-11-PS Contra Costa Senior Legal Services 2702 Clayton Road, Ste. 202 Concord, CA 94519 (925) 609-7901 Legal Services for Older Americans- Urban County The purpose of this program is to prevent the loss of housing, elder abuse, and financial abuse of seniors by providing free legal counsel and direct representation. Primary Performance Measurement: Provide free legal advice, counsel and representation to a minimum of 200 low- income Urban County seniors (unduplicated) to prevent the loss of housing, elder abuse, and financial abuse. Complete. $12,000 $11,999.83 426 297 33 68 28 1 10 0 1 0 3 18 0 426 0 100% 16-12-PS Court Appointed Special Advocates (CASA) 2151 Salvio Street, Suite 295 Concord, CA 94520 925 256-7284 Children at Risk - Urban County The purpose of this program is to assist abused and neglected Urban County children who are dependents of the Court system in maneuvering through the system, accessing necessary services and securing long-term permanent homes by providing advocacy and mentoring. Primary Performance Measurement: Provide advocacy and representation services to 37 Urban County abused and neglected children who are wards of the County's Juvenile Dependency Court as a way to improve access to health and social services and a safe and permanent living situation. Complete. $18,000 $18,000.00 92 30 12 49 3 3 2 0 0 5 2 0 0 92 0 0 100% 16-13-PS Lamorinda Spirit - City of Lafayette 500 St Marys Road Lafayette, CA 94549 (925) 284-1549 Lamorinda Spirit Van Senior Transportation Program - Central County The purpose of this program is to provide transportation for Lafayette, Moraga, and Orinda older adults to medical and personal appointments; grocery and sundry shopping; errands; exercise and other classes; lunch at the Congregate Cafe, Walnut Creek Senior Center; Sunday church; and social outings so they may age in their own homes. Primary Performance Measurement: Provide transportation services to 150 Urban County seniors who would otherwise be unable to continue to live in their current home due to mobility. Complete. However, the subrecipient fell short of its goal by 45 clients. $10,000 $9,578.99 105 92 4 3 5 2 1 1 0 1 0 0 0 105 0 100% 16-14-PS Lions Center for the Visually Impaired 175 Alvarado Avenue Pittsburg, CA 94565 (925) 432-3013 Independent Living Skills for Blind & Visually Impaired - Urban County The purpose of this program is to avoid institutionalization and maintain independence in a safe environment for adults with visual impairments by providing in-home independent living skills instruction and training. Primary Performance Measurement: Provide in-home independent living skills instruction and training to 28 visually impaired adults so they will maintain their independence and avoid institutionalization. Complete. $10,000 $10,000.00 69 43 3 19 0 0 0 0 0 0 4 4 0 69 0 100% 16-15-PS Meals on Wheels and Senior Outreach Services 1300 Civic Drive Walnut Creek, CA 94596 (925) 937-8311 Care Management - Urban County The purpose of this program is to prevent homelessness and premature institutionalization or hospitalization by providing bilingual care management services to seniors. Primary Performance Measurement: Provide professional, bilingual care management services to 120 Urban County seniors at senior centers in Concord, Antioch, San Pablo and Rodeo, including needs assessment, care plan development and information and referral. Complete. $15,000 $14,999.11 280 192 27 62 7 0 10 2 0 0 0 7 0 280 0 100% Objective CD - 2 Non-Homeless Special Needs Population: Ensure that opportunities and services are provided to improve the quality of life and independence for persons with special needs, such as elderly/frail elderly, persons with disabilities, victims of domestic violence, abused/neglected children, persons with HIV/AIDS, illiterate adults, and migrant farmworkers.DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 828 Project ID Sponsor Project Name/ Location Project Objective/Description Project Status CDBG Funds Budgeted FY 2016/17 Expenses Total Served White Hisp. Af.Am Hisp. Asian Hisp. Am.Ind/ Alskn Native Hisp. Native Haw'n/ Pacific Is. Hisp. Am. Ind./ White Hisp. Asian/ White Hisp. Af.Am/ White Hisp. Am.Ind/ Af.Am Hisp. Other Hisp.30%50%80%% of total Race/Ethnicity (bottom number represents those who identify Hispanic as ethnicity in addition to selecting a racial category)Income 16-16-PS Meals on Wheels and Senior Outreach Services 1300 Civic Drive Walnut Creek, CA 94596 (925) 937-8312 Senior Nutrition / Congregate Café - Bay, Point, Crockett and Rodeo The purpose of the Senior Nutrition Program (Congregate Café) is to provide hot, nutritious lunches to Urban County seniors in order to lessen social isolation and to improve general health through increased socialization. Primary Performance Measurement: Provide hot, nutritious meals to 200 Urban County Seniors in order to meet basic nutritional needs, promote socialization and encourage and matain a healthy lifestyle. Complete. $15,000 $14,999.25 440 241 51 47 107 3 6 0 0 0 0 42 0 440 0 100% 16-18-PS Ombudsman Services of Contra Costa 4415 Cowell Road, Suite #100 Concord, CA 94518 (925) 685-2070 Ombudsman Services of Contra Costa - Urban County The purpose of this program is to decrease incidents of elder abuse and quality of care issues for frail and dependent seniors residing in nursing home and residential care facilities located in the Urban County through advocacy. Primary Performance Measurement: 125 dependent adults and elderly residing in long term care facilities will have access to safe and secure environments through the advocacy of trained and certified Ombudsmen who investigate abuse and ensure compliance of facilities with Title 22 regulations for the purpose of creating a suitable living environment. Complete. $10,000 $10,000.00 437 223 86 10 2 11 0 0 0 0 105 0 437 0 100% 16-18-PS Pleasant Hill Recreation & Park District 147 Gregory Lane Pleasant Hill, CA 94523 (925) 798-8787 Senior Service Network - 233 Gregory Lane Pleasant Hill The purpose of this program is to prevent displacement or premature institutionalization of seniors by providing on-site crisis intervention and care management services to Central County seniors, primarily those residing in Pleasant Hill. Primary Performance Measurement: Provide care services to a minimum of 150 low-income seniors throughout the year to prevent displacement or premature institutionalization. Services include but are not limited to: needs assessment, one-on-one counseling, development of a personal action plan, and monitoring of the personal action plan. Complete. $10,000 $9,999.98 154 145 6 1 7 0 0 0 0 1 0 0 0 0 154 100% 16-19-PS Rainbow Community Center 2118 Willow Pass Road, Suite 500 Concord, CA 94520 (925) 692-0090 Kind Hearts Community Support Program - Urban County The purpose of this program is to provide outreach and socialization activities, nutritional support and home-based services to Urban County residents with AIDS and Lesbian, Gay, Bisexual and Transgender seniors. Primary Performance Measurement: Provide congregate meals, food pantry services, wellness calls and home visits to 60 LGBT seniors and persons with HIV/AIDS to promote resilience, reduce isolation and rebuild client's social networks. Complete. However, the subrecipient fell short of its goal by 5 clients. $10,000 $7,175.50 55 47 5 5 2 1 0 0 0 0 0 0 0 55 0 100%DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 829 Project ID Sponsor Project Name/ Location Project Objective/Description Project Status CDBG Funds Budgeted FY 2016/17 Expenses Total Served White Hisp. Af.Am Hisp. Asian Hisp. Am.Ind/ Alskn Native Hisp. Native Haw'n/ Pacific Is. Hisp. Am. Ind./ White Hisp. Asian/ White Hisp. Af.Am/ White Hisp. Am.Ind/ Af.Am Hisp. Other Hisp.30%50%80%% of total Race/Ethnicity (bottom number represents those who identify Hispanic as ethnicity in addition to selecting a racial category)Income 16-20-PS Contra Costa Family Justice Alliance 256 - 24th Street Richmond, CA 94804 (925) 972-7400 Family Justice Center - West County The purpose of this program is to provide one-stop services to victims of domestic violence, sexual assault, child abuse, elder abuse and human trafficking. Primary Performance Measurement: Provide resources to meet the needs of 550 clients, impacted by interpersonal violence. Complete. $32,000 $31,999.96 740 130 8 149 3 42 10 9 7 4 1 6 2 381 322 0 740 0 100% 16-21-PS STAND! For Families Free of Violence P.O. Box 6406 Concord, CA 94524 Rollie Mullen Center, Urban County Subrecipient provides emergency shelter for 24 women and their children who are homeless because they are in peril due to violent relationships. Up to six weeks of shelter and services are provided per household, including food, clothing, case management, employment assessment, and housing referrals. Program will provide services to 10 persons. Complete. $10,000 $10,000.00 73 2 27 0 0 0 0 0 0 0 44 29 0 73 0 100% 16-22-PS West County Adult Day Care 1015 Nevin Avenue, Ste. 108 Richmond, CA 94801 (510) 235-6276 West County Adult Day Care and Alzheimer's Respite Center - West County The purpose of the program is to provide day care services to alzheimer's/dementia patients and support services to their caregivers to allow seniors to remain in their homes longer and prevent premature placement in a care facility. Primary Performance Measurement: Provide adult day care and respite services to a minimum of 55 Urban County seniors with Alzheimer’s or dementia and their caregivers. Complete. $40,000 $40,000.00 66 30 2 35 1 1 0 0 0 0 0 0 0 0 66 0 100% 16-23-PS Girls Inc. of West Contra Costa 260 Broadway Richmond, CA 94804 (510) 232-5440 Summer/After-School Education Enrichment Program West County/Richmond The purpose of this program is provide summer and after-school literacy and science, technology, engineering, and mathematics (STEM) enrichment programming to at least 300 west Contra Costa County youth attending various schools within the West Contra Costa Unified School District. The Program takes place at various schools or community centers in Richmond: Primary Performance Measurement: Provide summer and after-school literacy and STEM enrichment programming to at least 300 west Contra Costa County youth attending various schools within the West Contra Costa Unified School District. Complete $11,000 $11,000 300 16-24-PS Mount Diablo Unified School District 1266 San Carlos Ave., Room A6 Concord, CA 94518 (925) 691-0351 CARES After School Enrichment Program - Bay Point Census Tracts: 3141.04, 3141.03, 3142 The purpose of this program is to provide enrichment through the CARES After School Program to 700 elementary and middle school students in the Bay Point area as evidenced by on site and off site experiences and programs for students. Primary Performance Measurement: Provide after- school assistance and enrichment to at least 580 Urban County students attending the After School Program at Mt. Diablo High School. Complete. $10,000 $9,678.59 707 Objective CD - 3 Youth: Increase opportunities for children/youth to be healthy, succeed in school, and prepare for productive adulthood. This program serves an area that meets the criteria for an "area benefit" activity. This program serves an area that meets the criteria for an "area benefit" activity. DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 830 Project ID Sponsor Project Name/ Location Project Objective/Description Project Status CDBG Funds Budgeted FY 2016/17 Expenses Total Served White Hisp. Af.Am Hisp. Asian Hisp. Am.Ind/ Alskn Native Hisp. Native Haw'n/ Pacific Is. Hisp. Am. Ind./ White Hisp. Asian/ White Hisp. Af.Am/ White Hisp. Am.Ind/ Af.Am Hisp. Other Hisp.30%50%80%% of total Race/Ethnicity (bottom number represents those who identify Hispanic as ethnicity in addition to selecting a racial category)Income 16-25-PS RYSE, Inc. 205 41st Street Richmond, CA 94805 (510) 374-3401 RYSE Career Pathway Program - West County The purpose of this program is to support economic development by providing a combination of 1) career development and soft skills support, 2) media arts skill development, 3) paid work experience opportunities, along with 4) academic enrichment and interventions. Primary Performance Measurement: Provide support services and teach basic skills to 230 Urban County youth, in order to enable them to maintain long-term financial stability. Complete. $40,000 $40,000.00 470 18 2 161 5 10 2 2 4 2 0 0 64 7 204 188 256 159 55 100% 16-26-PS YMCA of the East Bay (Fiscal Agent) 2330 Broadway Oakland, CA 94612 (510) 524-8252 James Morehouse Project at El Cerrito High School - 540 Ashbury Ave. El Cerrito, CA 94530 West County The purpose of the project is to improve the well- being and success of students in school and reduce barriers to learning by providing comprehensive mental health services to students attending El Cerrito High School. Primary Performance Measurement: Provide mental health services to 55 El Cerrito High School students in order to improve the students’ well-being and reduce barriers to learning. Complete. $10,000 $10,000.00 60 7 22 13 0 0 0 0 0 0 18 18 7 15 38 100% Objective CD - 4 Fair Housing: To continue to promote fair housing activities and affirmatively further fair housing. 16-27-PS Bay Area Legal Aid 1735 Telegraph Avenue Oakland, CA 94612 (510) 250-5243 Housing Services Collaborative Project: Fair Housing - Urban County The purpose of this program is to provide fair housing counseling and legal assistance, and education and outreach services to landlords and tenants living in the Urban County. Primary Performance Measurement: Provide comprehensive fair housing counseling and legal services to 60 lower income residents, and provide education and outreach on fair housing laws to 95 persons (landlords and tenants). Complete.61 comprehensive counseling and legal services were provided; Provided information and outreach to 297 persons. Note, this project is not considered a public service and the expenditure is counted towards the County's administration cap. $40,000 $40,000.00 61 20 28 0 0 0 0 0 0 0 13 1 43 8 10 100%DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 831 Project ID Sponsor Project Name/ Location Project Objective/Description Project Status CDBG Funds Budgeted FY 2016/17 Expenses Total Served White Hisp. Af.Am Hisp. Asian Hisp. Am.Ind/ Alskn Native Hisp. Native Haw'n/ Pacific Is. Hisp. Am. Ind./ White Hisp. Asian/ White Hisp. Af.Am/ White Hisp. Am.Ind/ Af.Am Hisp. Other Hisp.30%50%80%% of total Race/Ethnicity (bottom number represents those who identify Hispanic as ethnicity in addition to selecting a racial category)Income 16-28-PS Contra Costa County Behavioral Health Services Homeless 1350 Arnold Drive, Ste 202 Martinez, CA 94553 (925) 313-7700 CCHS-CORE Street Outreacdh Program Urban County The purpose of this program is toprovide daytime street outreach to the homeless population in Contra Costa County in small multidisciplinary teams that will work collaboratively to engage and stabilize homeless individuals living outside and deliver health and basic need services and aid in obtaining interim and permanent housing.Primary Performance Measurement: Provide street outreach to the homeless population in Contra Costa County via small multidisciplinary teams that will work collaboratively to engage and stabilize homeless individuals living outside, and deliver health and basic need services and aid in obtaining interim and permanent housing to at least 225 Urban County homeless Complete. $22,224 $22,224.00 584 272 17 206 1 11 1 58 49 7 4 7 6 0 5 1 0 18 5 584 0 0 100% 16-29-PS Contra Costa County Behavioral Health Services Homeless 1350 Arnold Drive, Ste 202 Martinez, CA 94553 (925) 313-7700 Contra Costa Adult Continuum of Services 2047-A Arnold Industrial Way Concord, CA 94520 - Urban County The purpose of this program is to prevent homelessness by offering a safe shelter environment with critical support services. Objectives of the program are to give emergency shelter to homeless adults and provide services to help them transition to more permanent situations. Primary Performance Measurement: Provide shelter and supportive services to 150 Urban County homeless men and women to help them regain housing. Complete. $54,000 $54,000.00 466 188 6 217 7 23 23 4 1 17 15 1 3 3 3 1 466 0 0 100% 16-30-PS Contra Costa Crisis Center PO Box 3364 307 Lennon Lane Walnut Creek, CA 94598 (925) 939-1916 x 107 Crisis / 211 Contra Costa Urban County The purpose of this program is to provide information and referrals to Urban County residents including homeless persons, abused children, seniors, battered spouses, persons with HIV/AIDS, and the disabled. Primary Performance Measurement: Provide a homeless hotline and 211 information to 8,200 residents to access local health and social services 24 hours per day, 365 days per year, to meet emergency needs and provide resource information. Complete. $18,000 $18,000 9,199 2522 542 1365 96 25 24 0 0 118 0 5,049 9,199 0 0 100% Objective H - 1 Housing & Supportive Services for the Homeless: Further “Housing First” approach to ending homelessness by supporting homeless outreach efforts, emergency shelter, transitional housing, and permanent housing with supportive services to help homeless persons achieve housing stability.DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 832 Project ID Sponsor Project Name/ Location Project Objective/Description Project Status CDBG Funds Budgeted FY 2016/17 Expenses Total Served White Hisp. Af.Am Hisp. Asian Hisp. Am.Ind/ Alskn Native Hisp. Native Haw'n/ Pacific Is. Hisp. Am. Ind./ White Hisp. Asian/ White Hisp. Af.Am/ White Hisp. Am.Ind/ Af.Am Hisp. Other Hisp.30%50%80%% of total Race/Ethnicity (bottom number represents those who identify Hispanic as ethnicity in addition to selecting a racial category)Income 16-31-PS Loaves & Fishes of Contra Costa 835 Ferry Street Martinez, CA 94553 (925) 293-4792 Nourishing Lives in Martinez, Antioch, and Pittsburg; Martinez Dining Room Program - Martinez The purpose of this program is to alleviate hunger by providing nutritious meals to low-income & homeless people seeking emergency food assistance. A hot mid-day meal will be served Monday through Friday at 835 Ferry Street in Martinez. Primary Performance Measurement: Provide emergency food assistance to 500 Urban County residents, resulting in improved nutrition. Complete. $15,000 $15,000.00 824 16-32-PS Shelter Inc. 1333 Willow Pass Rd., #206 Concord, CA 94520 (925) 335-0698 Homeless Prevention and Rapid Rehousing - Urban County The purpose of this program is to prevent homelessness by helping clients maintain their housing and to rehouse those that are experiencing homelessness. Primary Performance Measurement: Provide 270 Urban County residents with homelessness prevention or rapid rehousing services to help them maintain their housing or to quickly regain housing following a period of homelessness. Complete. $25,075 $21,224.77 319 105 57 175 15 9 4 2 5 2 1 1 5 7 3 8 0 164 120 35 100% $741,799 $734,379.71 35,421 10392 1933 6411 148 2788 29 408 203 278 17 122 39 194 6 406 10 60 3 11727 3608 28,466 3,744 570 93%TOTALS Objective H - 2 Prevention Services for Homeless: Expand existing prevention services including emergency rental assistance, case management, housing search assistance, legal assistance, landlord mediation, money management and credit counseling. This program serves an area that meets the criteria for an "area benefit" activity. DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 833 Project ID Sponsor Project Name/ Location Project Objective/Description Project Status CDBG Funds Budgeted FY 2016/17 Expenses Total Served White Hisp. Af.Am Hisp. Asian Hisp. Am.Ind/ Alskn Native Hisp. Native Haw'n/ Pacific Is. Hisp. Am.Ind/ White Hisp. Asian/ White Hisp. Af.Am/ White Hisp. Am.Ind/ Af.Am Hisp. Other Hisp. 30%50%80%% of total 16-33-ED Contra Costa Child Care Council 1035 Detroit Avenue Suite200 Concord, CA 94518 (925) 676-5442 Road to Success: Family Day Care Development Project - Urban County The purpose of this project is to increase opportunities for very-low and low-income persons to start and succeed in operating a micro- enterprise as a family day- care provider. Primary Performance Measurement: Assist 90 urban county clients open a family daycare business. Complete. The Child Care Council assisted 90 Urban County residents open or retain family daycare business, of which 90 were low income persons. $81,000 $80,999.97 90 48 30 23 6 1 1 1 0 2 1 7 1 25 36 29 100% 16-34-ED Open Opporunties, Inc. 2555 Harbor Street Pittsburg, CA 94565 (925) 522-2970 Future Build Pre- Apprenticeship Training Program The purpose of this project is to train 8 Urban County residents to become pre- apprentices and place them in solar, energy, and construction trade jobs. Primary Performance Measurement: mance Measurement: Place eight (8) low income Urban County residents into construction trade jobs. Complete: Open Opportunites trained and placed 9 Urban County residents in construction trade jobs. $9,636 $9,636.00 8 2 4 0 0 0 0 0 0 0 2 2 1 4 3 100% 16-35-ED Opportunity Junction 3102 Delta Fair Blvd. Antioch, CA 94509 (925) 776-1133 Opportunities for Technology Information Careers - East County The purpose of this project is to increase employment opportunities for very low- and low-income persons that will lead to economic self- sufficiency through careers in the field of information technology. Primary Performance Measurement: Place ten (10) low income Urban County residents into full- time employment with an average hourly wage of $12.94 (plus benefits). Complete. A total of 12 low income persons graduated from training and were placed in jobs with an average hourly wage of $12.94 (plus benefits) $85,000 $85,000.00 12 7 1 1 0 1 0 0 1 0 0 2 2 9 2 1 100% Income Race/Ethnicity (bottom number represents those who identify Hispanic as ethnicity in addition to selecting a racial category) Objective CD-6 Economic Development: Reduce the number of persons below the poverty level, expand economic opportunities for very low- and low-income residents and increase the viability of neighborhood commercial areas. DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 834 Project ID Sponsor Project Name/ Location Project Objective/Description Project Status CDBG Funds Budgeted FY 2016/17 Expenses Total Served White Hisp. Af.Am Hisp. Asian Hisp. Am.Ind/ Alskn Native Hisp. Native Haw'n/ Pacific Is. Hisp. Am.Ind/ White Hisp. Asian/ White Hisp. Af.Am/ White Hisp. Am.Ind/ Af.Am Hisp. Other Hisp. 30%50%80%% of total Income Race/Ethnicity (bottom number represents those who identify Hispanic as ethnicity in addition to selecting a racial category) Objective CD-6 Economic Development: Reduce the number of persons below the poverty level, expand economic opportunities for very low- and low-income residents and increase the viability of neighborhood commercial areas. 16-36-ED The Stride Center 2300 El Portal Drive, Suites F & G San Pablo, CA 94806 (510) 234-1300 Tech Job Training/Job Placement Program/ West County The purpose of this program is to increase employment opportunities for low-income persons that will lead to economic self-sufficiency through careers in the information technology field. Primary Performance Measurement: Place 10 low income Urban County residents (with a focus on west county) into full-time employment with an average annual salary of $27,000 (plus benefits) and opportunities for advancement. Of the 10, 2.0 FTEs will be hired by an employer that Stride Center has a direct MOU to train and place persons within that employer. Complete. A total of 9 low-income Urban County residents were placed in jobs earning an average annual salary of $27,000. $40,000 $40,000.00 9 1 1 6 2 0 0 0 0 0 0 0 6 0 3 100%DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 835 Project ID Sponsor Project Name/ Location Project Objective/Description Project Status CDBG Funds Budgeted FY 2016/17 Expenses Total Served White Hisp. Af.Am Hisp. Asian Hisp. Am.Ind/ Alskn Native Hisp. Native Haw'n/ Pacific Is. Hisp. Am.Ind/ White Hisp. Asian/ White Hisp. Af.Am/ White Hisp. Am.Ind/ Af.Am Hisp. Other Hisp. 30%50%80%% of total Income Race/Ethnicity (bottom number represents those who identify Hispanic as ethnicity in addition to selecting a racial category) Objective CD-6 Economic Development: Reduce the number of persons below the poverty level, expand economic opportunities for very low- and low-income residents and increase the viability of neighborhood commercial areas. 16-37-ED West Contra Costa Business Development Center, Inc. 334 11th Street Richmond, CA 94801 (510) 236-3690 Strengthening Neighborhood Economies - Commercial Corridor Revitalization- West County The purpose of this project is to improve the success of small businesses/micro- enterprises located in West County through business assistance and community building activities. Primary Performance Measurement: Provide assistance to 40 existing or prospective businesses in the targeted commercial corridors of San Pablo, Rodeo, North Richmond and Crockett to help business owners achieve key targets, including increased sales and profitability, expanded customer base and product offering, and/or improved storefronts. Complete. The BDC provided assistance to 40 aspiring, start-up, or established small businesses in the West County region. With the BDC's help, 31 start-up businesses were assisted, 8 existing business were assisted, and 46 new jobs were created. $65,000 $65,000.00 40 10 9 8 0 0 1 0 0 0 12 10 9 14 4 68% 16-38-ED Workforce Development Board 300 Ellinwood Way Pleasant Hill, CA 94523 (925) 602-6806 Small Business Management Assistance Program/ The purpose of this project is to increase the number of micro-enterprises, owned and operated by very low- and low-income persons, and to sustain existing micro- enterprises. Primary Performance Measurement: Assist 32 CDBG eligible new or existing business owners develop and/or operate a business. Complete. A total of 58 existing or aspiring businesses were assisted. A total of 18 start-up businesses and 40 existing businesses were assisted. 50,000$ $49,999.63 58 31 6 16 3 0 1 0 0 0 0 7 16 15 27 100% TOTAL $330,636 $330,635.60 217 99 38 59 19 2 2 2 1 2 1 30 15 66 71 67 94%DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 836 Project ID Sponsor Project Name/ Location Project Objective/Description Project Status Total CDBG Funds Budgeted FY 2016/17 Expenses Total Served White Hisp. Af.Am Hisp. Asian Hisp. Am.Ind/ Alskn Native Hisp. Native Haw'n/ Pacific Is. Hisp. Am.Ind/ White Hisp. Asian/ White Hisp. Af.Am/ White Hisp. Am.Ind/A f.Am Hisp. Other Hisp. 30%50%60%80% % of total 11-76-IPF Lao Family Community Development, Inc. 1865 Rumrill Blvd., Suite B San Pablo, CA 94806 (510) 215-1220 Social Service Center Parking Lot Project San Pablo Construct a new parking lot to serve an existing social service center serving lower income residents. Complete.$39,421 39,421.00$ 1,000 15-39-IPF Ambrose Recreation & Park District 3105 Willow Pass Road Bay Point, CA 94565 (925) 458-1601 Ambrose Recreation & Park District: Improvements to Restrooms Renovate/improve the public restrooms that serve the auditorium and multipurpose room of the Ambrose Community Center in Bay Point. Complete.50,000$ $50,000 7,425 16-40-IPF Bethel Island Municipal Improvement District Emergency Response Trailer Purchase/Bethel Island Purchase of an emergency response trailer to be used by Distirict staff in order to respond in an efficient and effective manner to emergencies primarily related to leaks in the levee(s) and other potential flooding situations in Bethel IslandThe trailer will also act as a semi-command center in cases of emergencies. Complete.13,600$ $6,963.50 3,295 16-41-IPF City of San Pablo 13831 San Pablo Ave. San Pablo, CA 94806 (925) 313-2000 San Pablo Senior Center Automatic Restroom Doors Renovation of the existing restroom at Davis Park including replacing the stall doors with stainless steel, resurface the concrete floor, and paint the interior. Complete. 16,000$ 16,000$ 1333 384 346 297 11 15 0 0 0 0 280 236 0 1333 0 0 100% This program serves an area that meets the criteria for an "area benefit" activity. This program serves an area that meets the criteria for an "area benefit" activity. IncomeRace/Ethnicity Objective CD-6 Infrastructure / Public Facilities: Maintain quality public facilities and adequate infrastructure, and ensure access for the mobility-impaired by addressing physical access to public facilities.DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 837 Project ID Sponsor Project Name/ Location Project Objective/Description Project Status Total CDBG Funds Budgeted FY 2016/17 Expenses Total Served White Hisp. Af.Am Hisp. Asian Hisp. Am.Ind/ Alskn Native Hisp. Native Haw'n/ Pacific Is. Hisp. Am.Ind/ White Hisp. Asian/ White Hisp. Af.Am/ White Hisp. Am.Ind/A f.Am Hisp. Other Hisp. 30%50%60%80% % of total IncomeRace/Ethnicity 16-42-IPF Community Housing Development Corporation of North Richmond Neighborhood House Multicultural Senior and Family Center Facility improvements to create a more effective/efficient,safe and comfortable environment for clients and staff by replacing the roof, replacing the HVAC unit, and repairs/upgrades to the men’s and women’s bathrooms. Underway. The project is under construction. The replacement of the HVAC and men's and women's bathroom improvements have been compelted. The roof replacement is underway. 73,900$ 30,352.50$ 16-54-HSG Resources for Community Development 2220 Oxford Street Berkeley, CA 94596 Saint Paul's Commons IPF To provide public facility space for homeless/low income day programs within a 45 unit multifamily affordable rental housing development in Walnut Creek and Central County. Delayed.800,000$ $0 16-39-IPF Ambrose Recreation & Park District 3105 Willow Pass Road Bay Point, CA 94565 (925) 458-1601 Ambrose Recreation & Park District: Improvements to Restrooms Paint the interior of the auditorium and mutlipurpose room of the Ambrose Community Center in Bay Point. Underway. Construction is complete and administrative review is in process before final payment and official close- out of the project. 50,000$ $0 15-41-IPF Martinez Early Childhood Center, Inc. 615 Arch Street Martinez, CA 94553 (925) 229-2000 Martinez Early Childhood Center: Air Conditioning Installation Installation of an efficient air conditioning system at one of the buildings in the Martinez Early Childhood Center. Complete.38,878$ 12,534.25$ 98 37 6 3 3 2 0 0 0 0 47 47 0 0 0 88 90% 15-42-IPF Martinez Early Childhood Center, Inc. 615 Arch Street Martinez, CA 94553 (925) 229-2000 Martinez Early Childhood Center: Kitchen Renovation Renovation of Martinez Early Childhood Center's kitchen. Improvements include floor replacement, cabinets, counters, and installation of a new dishwasher. Complete.30,000$ 30,000$ 98 37 6 3 3 2 0 0 0 0 47 47 0 0 0 88 90% 16-06-IPF Martinez Early Childhood Center, Inc. 615 Arch Street Martinez, CA 94553 (925) 229-2001 Martinez Early Childhood Center: Seismic Repair Repair and renovation of the Martinez Early Childhood Center's Creekside Preschool Building, which had developed large cracks. The conditions of the walls called into question structural integrity, requiring retrofitting. Complete.33,795$ -$ 98 37 6 3 3 2 0 0 0 0 47 47 0 0 0 88 90%DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 838 Project ID Sponsor Project Name/ Location Project Objective/Description Project Status Total CDBG Funds Budgeted FY 2016/17 Expenses Total Served White Hisp. Af.Am Hisp. Asian Hisp. Am.Ind/ Alskn Native Hisp. Native Haw'n/ Pacific Is. Hisp. Am.Ind/ White Hisp. Asian/ White Hisp. Af.Am/ White Hisp. Am.Ind/A f.Am Hisp. Other Hisp. 30%50%60%80% % of total IncomeRace/Ethnicity 16-43-IPF Martinez Early Childhood Center, Inc. 615 Arch Street Martinez, CA 94553 (925) 229-2002 Martinez Early Childhood Center: Roof Repair Replacement of the 20yr old roof on the main building in order to save on energy costs, and ensure a safe, comfortable environment for children and staff. Delayed. Applicant had another project (16-06-IPF) that has just been completed, and we did not want simultaneous construction. 28,350$ -$ 16-11-IPF Ujima Family Recovery Services 1901 Church Lane, San Pablo, CA 94806 (510) 236-3139 Ujima Drainage Repair Demolition and reconstruction of the rear parking lot (existing driveway), children's play area, and backyard. Delayed. Applicant is in the process of putting project out to bid. 67,300$ -$ 15-44-IPF Family Justrice Center 246 - 24th Street Richmond, CA 94801 (925) West Contra Costa Family Justice Center Improvements Renovate the West County Family Justice Center building by improving an outdoor open space into a plaza for clients and staff (Peace Plaza), and installing fencing and other security gate improvements adjacent to the parking lots. Complete. 50,000$ 47,200$ 740 130 8 149 3 42 10 9 7 4 1 6 2 381 322 0 740 0 0 100% 1,291,244$ 232,471.25$ 14,087 CCC Conservation and Development Department 30 Muir Road - Martinez, CA 94553 (925) 674- 7200 CDBG Program Administration Provide oversight and administer the CDBG program. Complete.$771,527.80 $1,065,974.52 n/a $771,527.80 $1,065,974.52 Not Applicable TOTALS Objective CD-8 Administration/Planning: Support development of viable urban communities through extending and strengthening partnerships among all levels of government and the private sector, and administer federal grant programs in a fiscally prudent manner. TOTALS DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 839 Funds Expended FY 2016/17 Total Expended to Date Project ID Sponsor Project Name/ Location Project Status Total Cost CDBG/ NSP HOME HOPWA CDBG, NSP, HOME, and HOPWA CDBG, NSP, HOME, and HOPWA 30%50%80%Unit Total 15-04-HSG 16-02-HSG Community Housing Development Corp of North Richmond 1535 A Street Richmond, CA 94801 Heritage Point North Richmond Delayed: Awarded 4% tax credits/tax-exempt bonds. $22,992,118 $1,700,000 $0 41 1 42 11-51- HSG 13-47-HSG 14-46-HSG Satellite AHA, 1521 University Avenue Berkeley, CA 94703 Tabora Gardens Antioch Underway: Completion expected Dec. 2017 $55,758,063 $550,000 $700,000 $650,000 $1,220,000 $1,870,000 10 74 1 85 14-47-HSG 15-02-HSG Resources for Community Development 2220 Oxford Street Berkeley, CA 94596 Riviera Walnut Creek Underway: Completion expected winter 2017/18 $38,362,832 $1,000,000 $1,000,000 $1,500,000 $1,500,000 9 32 17 58 14-48-HSG 15-03-HSG 16-01-HSG Eden Housing, Inc. 22645 Grand St. Hayward, CA 94541 Hana Gardens El Cerrito Underway: Completion expected March 2018 $29,106,087 $625,000 $1,475,000 $1,897,947 $1,897,947 23 39 1 63 13-50-HSG NSP I Habitat for Humanity East Bay/Silicon Valley 2619 Broadway Oakland, CA 94613 Pacifica Landing Bay Point Delayed: Working through site and budget issues. $6,013,821 $1,000,000 $0 $0 11 12 23 14-49-HSG Habitat for Humanity East Bay/Silicon Valley 2619 Broadway Oakland, CA 94612 Muir Ridge Pacheco Construction Complete: All homes are sold and occupied. Waiting for closeout information for all cross- cutting regulations $4,239,626 $1,500,000 $275,276 $1,482,187 12 12 16-04-HSG Contra Costa Department of Conservation and Development 30 Muir Road Martinez, CA 94553 Neighborhood Preservation Program/ Urban County Complete $800,000 $240,800 $759,165 $759,165 3 3 5 11 Objective AH-2 — Homeownership Opportunities Funds Allocated Affordability and/or Income Restrictions Objective AH-1 — New Construction of Affordable Rental Housing. Objective AH-3 — Maintain and Preserve Affordable Housing DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 840 Funds Expended FY 2016/17 Total Expended to Date Project ID Sponsor Project Name/ Location Project Status Total Cost CDBG/ NSP HOME HOPWA CDBG, NSP, HOME, and HOPWA CDBG, NSP, HOME, and HOPWA 30%50%80%Unit Total Funds Allocated Affordability and/or Income Restrictions 15-49-HSG Community Energy Services, Inc. 1013 Pardee Street Berkeley, CA 94710 Home Repair West County Complete $137,500 $125,000 $0 $0 $30,529 $79,444 10 7 0 17 14-51-HSG Community Energy Services, Inc. 1013 Pardee Street Berkeley, CA 94710 Healthy Homes West County Complete $99,000 $90,000 $0 $0 $3,772 $45,351 0 0 0 0 14-HDAF Resources for Community Development 2220 Oxford Street Berkeley, CA 94596 Church Lane San Pablo Complete $501,424 $455,000 $10,000 $455,000 10 3 4 17 15-HDAF Eden Housing, Inc. 22645 Grand St. Hayward, CA 94541 East Bluff Pinole Underway. Completion expected Nov 2017 $54,407,737 $2,000,000 $0 $1,990,000 0 51 91 142 16-05-HSG 16-06-HSG Resources for Community Development 2220 Oxford Street Berkeley, CA 94596 Carena Elaine Null/Bay Point Riley Ct./Concord Construction start expected Nov 2017 $30,500,000 $100,000 825,000$ $0 $0 8 42 11 61 15-HDAF Eden Housing, Inc. 22645 Grand St. Hayward, CA 94541 Virginia Lane Concord Underway. Completion expected Dec 2017 $31,409,100 $500,000 $1,000,000 1,490,000$ 1,490,000$ 10 67 12 89 16-08-HSG Related California 44 Montgomery Street San Francisco, CA 94104 Former Sponsor: Domus Development LLC Veterans Square Pittsburg Delayed. Applying for additional funds. $14,036,641 $487,000 $0 $0 11 18 0 29 Objective AH-4 - New Supportive Housing -Special Needs Project Delivery DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 841 Funds Expended FY 2016/17 Total Expended to Date Project ID Sponsor Project Name/ Location Project Status Total Cost CDBG/ NSP HOME HOPWA CDBG, NSP, HOME, and HOPWA CDBG, NSP, HOME, and HOPWA 30%50%80%Unit Total Funds Allocated Affordability and/or Income Restrictions Department of Conservation and Development 30 Muir Road Martinez, CA 94553 $110,000 $30,000 $80,000 $57,895 $57,895 Department of Conservation and Development 30 Muir Road Martinez, CA 94554 HOME, NSP, HOPWA Program Administration Provide oversight and administer the HOME, NSP, and HOPWA programs. $229,033 $0 $189,557 $39,476 $173,214 $173,214 TOTALS $293,891,096 $12,332,947 $6,567,000 $2,650,000 $7,417,797 $16,280,215 83 374 167 655 Activity delivery costs, which includes legal, Davis-Bacon, environmental review, etc Program Administration DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 842 White Af Am Asian Am.Ind/ Alskn Native Native Haw'n/ Pacific Is. Am. Ind./ White Asian/ White Af.Am/ White Am.Ind/ Af.Am Other Hisp.Hisp.Hisp.Hisp.Hisp.Hisp.Hisp.Hisp.Hisp.Hisp. 16-52A-ESG Contra Costa Health Services 1350 Arnold Drive Martinez, CA 94553 Emergency Shelters for Single Adults, Urban County Subrecipient operates two emergency homeless shelters for single adults. The shelters are the main point of entry for the homeless into the continuum of homeless and housing services. These 24-hour facilities provide meals, laundry facilities, mail, telephones, and a wide array of on-site support services. Program will serve 150 homeless individuals. Operating Support: No Staff Costs Complete.$108,365.00 $108,365.00 County General Fund 473 191 6 217 7 34 34 4 2 6 3 1 4 3 3 6 4 16-52B-ESG Contra Costa Health Services 1350 Arnold Drive Martinez, CA 94553 Calli House, Urban County Subrecipient operates the Calli House Youth Shelter. The shelters are open 24-hours a day and provide meals, laundry facilities, mail, health screenings, telephones and a wide array of on-site support services. Program will provide services to 25 unduplicated youth. Operating Support: No Staff Costs Complete.$10,000.00 $10,000.00 County General Fund 46 12 1 25 1 0 7 7 2 1 0 0 0 0 0 16-52D-ESG STAND! For Families Free of Violence P.O. Box 6406 Concord, CA 94524 Rollie Mullen Center, Urban County Subrecipient provides emergency shelter for 24 women and their children who are homeless because they are in peril due to violent relationships. Up to six weeks of shelter and services are provided per household, including food, clothing, case management, employment assessment, and housing referrals. Program will provide services to 40 persons. Essential Services Complete.$31,000.00 $31,000.00 Contra Costa Health Services Department 55 13 18 2 0 0 0 0 0 0 22 15 16-52E-ESG Trinity Center 1924 Trinity Avenue Walnut Creek, CA 94596 Trinity Center, Urban County Subrecipient operates a drop-in center and provides breakfast and lunch, laundry, showers, clothing, food and support services to homeless clients. Services will be provided to 100 Urban County residents. Staff Costs Complete.$12,500.00 $11,066.22 Private Funds 221 160 11 28 2 2 15 10 1 1 3 1 0 10 3 16-52C-ESG Shelter, Inc. of Contra Costa County 1333 Willow Pass Road, Suite 206 Concord, CA 94520 Homlessness Prevention and Rapid Rehousing Program Provide homelessness prevention and rapid rehousing services to 80 Urban County individuals and families to prevent homelessness and to help them quickly regain housing following an episode of homelessness. Staff Costs and Direct Client Financial Assistance Complete.$87,678.00 $66,374.46 Foundations and Private Funds 45 7 4 33 1 1 1 1 0 0 1 1 1 0 Project ID Project Name/Location Race/Ethnicity Sponsor Project Objective/Description Category of Assistance Project Status ESG Funds Budgeted FY 2016/17 Expenses 100% Match Provided By Total Served Objective H - 1 Housing & Supportive Services for the Homeless: Further “Housing First” approach to ending homelessness by supporting homeless outreach efforts, emergency shelter, transitional housing, and permanent housing with supportive services to help homeless persons achieve housing stability. Objective H - 2 Prevention Services for Homeless: Expand existing prevention services including emergency rental assistance, case management, housing search assistance, legal assistance, landlord mediation, money management and credit counseling.DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 843 White Af Am Asian Am.Ind/ Alskn Native Native Haw'n/ Pacific Is. Am. Ind./ White Asian/ White Af.Am/ White Am.Ind/ Af.Am Other Project ID Project Name/Location Race/Ethnicity Sponsor Project Objective/Description Category of Assistance Project Status ESG Funds Budgeted FY 2016/17 Expenses 100% Match Provided By Total Served Contra Costa Department of Conservation and Development 30 Muir Road Martinez, CA 94553 Program Administration Provide oversight and direction to the ESG program. Operating Support and Staff Costs $20,233.00 $20,233.00 N/A $269,776.00 $247,038.68 840 383 22 321 4 12 57 52 7 3 7 3 5 6 4 3 38 22 Program Administration Totals DRAFTSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 844 RECOMMENDATION(S): ACCEPT the August 2017 update of the operations of the Employment and Human Services Department, Community Services Bureau, as recommended by the Employment and Human Services Department Director. FISCAL IMPACT: There is no fiscal impact as the attached are informational reports. BACKGROUND: The Employment and Human Services Department submits a monthly report to the Contra Costa County Board of Supervisors (BOS) to ensure ongoing communications to the County Administrator and BOS regarding any and all issues pertaining to the Head Start Program and Community Services Bureau. Attached are the reports with the August 2017 updates. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Elaine Burres, 608-4960 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 80 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:September 26, 2017 Contra Costa County Subject:Update the Operations of the Employment and Human Services Department, Community Services Bureau September 26, 2017 Contra Costa County Board of Supervisors Minutes 845 ATTACHMENTS CSB Aug 2017 CAO Report CAB Aug 2017 HS Fiscal CSB Aug 2017 EHS Fiscal CSB Aug 2017 Partnership Fiscal #1 CSB Aug 2017 Partnership Fiscal #2 CSB Aug 2017 Credit Card CSB Aug 2017 LIHEAP CSB Aug 2017 CACFP Monthly Report CSB Aug 2017 Menu CSB Aug 2017 Preschool Outcomes CSB Aug 2017 Infant Toddler Outcomes CSB Aug 2017 Monitoring Report September 26, 2017 Contra Costa County Board of Supervisors Minutes 846 Camilla Rand, M.S. Director 1470 Civic Court, Suite 200 Concord, CA 94520 Tel 925 681 6300 Fax 925 313 8301 www.cccounty.us/ehsd To: David Twa, Contra Costa County Administrator From: Kathy Gallagher, EHSD Director Subject: Community Services Monthly Report Date: August 2017 News /Accomplishments CSB held an all-teaching Staff Development Day on August 30, 2017. Workshops focused on the following: Building the Classroom Community, Positive Discipline, Building and Growing Relationships for Joyful Learning and Understanding Children’s Behavior. Nearly 200 CSB teaching staff including a few partners participated in the big event. CSB rolled out the “Peer Recognition Program” during the staff retreat. Peer recognition nominates staff who demonstrates CSB Shared Values of the 3R’s (Respect, Responsiveness, and Relationship), shows peers are valued by others, recognizes accomplishments/achievement, and builds supportive environment. Everyone received a button with the 3R’s. All of CSB’s 573 Early Head Start children will be participating in the Itsy Bitsy Read Me a Story literacy Program provided by REadingADvantage, Inc., through generous grants from the Richmond Community Foundation, and the Los Medanos Community Health Care District. In addition, Division Manager, Christina Reich, has been appointed to the REadingADvantage Board of Directors. CSB, in collaboration with EHSD’s VESTIA program, provided twenty three (23) children from Pittsburg and Bay Point with new school clothes as part of the Kids on Target program. These children, who started Kindergarten in August, were able to go on a shopping spree at Target through the generous support of the Soroptimist International of Pittsburg. In addition, VESTIA gifted CSB child care partner unit with 48 beautiful back-to-school backpacks. Congratulation to Bayo Vista children’s center as they are the recipient of the 2017 Head Start Garden Grant Project! This grant is awarded by NHSA Garden Grant Project with support from Chef Hugh Acheson, the NHSA Healthy Living Ambassador. Bayo Vista is among 10 awardees from around the nation. This grant provides supplies necessary to create a full planter box garden outdoors. Having this garden will offer a variety of learning opportunities for many of the children who do not have direct access to gardening, while also encouraging them to eat fruits and vegetables. This will also ripple out and encourage their parents to eat more healthfully. CSB completed the Annual Comprehensive Services all staff refresher training including a summary of the revised Head Start Program Performance Standards on 8/30/17. Eleven (11) CSB staff obtained their Certified CLASS Observation certificate after a two- days training and on- line assessment. CLASS is an assessment tool focusing on child- adult interaction: social emotional support, classroom organization, and instructional support. The elven certified staff are able to observe and assess the classrooms using the CLASS tool. Two (2) CSB ASAII’s, Carolyn Nguyen and Ericka Ramirez, have successfully completed the prestigious UCLA Anderson School of Management Head Start Fellowship Program on August 4, 2017. Isabel Renggenathen, Assistant Director, completed the program in June. September 26, 2017 Contra Costa County Board of Supervisors Minutes 847 cc: Policy Council Chair Family & Human Services Committee Nicole Porter, ACF 2 The Economic Opportunity Council has approved the following new members, which are being recommended to the Board of Supervisors for approval: Lauren Babb – Private/Non-Profit Seat #3, Cynthia Krieger – Private/Non-Profit Seat #4. Two (2) teachers from GMC were selected by Diablo Valley College’s (DVC) Mentor Teacher Selection Committee and they have begun their mentorship in their classrooms. I. Status Updates: a. Caseloads, workload (all programs) Head Start enrollment: 101.33 % Early Head Start enrollment: 104.8% Early Head Start Child Care Partnership enrollment: 79% Head Start Average Daily Attendance: 75.4% Early Head Start Average Daily Attendance: 86.5% Early Head Start Child Care Partnership Attendance: 86.5% Stage 2: 350 families and 539 children CAPP: 137 families and 221 children In total: 487 families and 760 children Incoming transfers from Stage 1: 16 families and 24 children LIHEAP: 0 households have been assisted Weatherization: 25 units b. Staffing: During the month of August CSB conducted interviews to fill vacant positions within various classifications. The Bureau hired two (2) Experienced Level Clerks, and six (6) Intermediate Clerk-Project. The Bureau is in the process of scheduling interviews to hire permanent teaching staff, as well as to bring in additional clerical support through Temp Agencies to meet the needs of the program during the high peak time of enrollment for new families and children into the program. Continuous efforts are made to recruit and hire qualified infant/toddler teaching staff for our Early Head Start centers. c. Union issues: CSB and PEU Local One, are in the process of scheduling at least three (3) Skelly Hearing meetings for disciplinary actions proposed by the Bureau. There are no other issues involving the unions at this time. II. Emerging Issues and Hot Topics: None September 26, 2017 Contra Costa County Board of Supervisors Minutes 848 1 2 3 4 5 DESCRIPTION Total Remaining % YTD Actual Budget Budget YTD a. PERSONNEL 2,077,200$ 4,203,352$ 2,126,152$ 49% b. FRINGE BENEFITS 1,263,447 2,586,739 1,323,292 49% c. TRAVEL - - - 0% d. EQUIPMENT - - - 0% e. SUPPLIES 45,444 207,200 161,756 22% f. CONTRACTUAL 1,875,348 6,880,965 5,005,617 27% g. CONSTRUCTION - - - 0% h. OTHER 561,624 1,371,343 809,719 41% I. TOTAL DIRECT CHARGES 5,823,064$ 15,249,599$ 9,426,535$ 38% j. INDIRECT COSTS 423,327 878,928 455,601 48% k. TOTAL-ALL BUDGET CATEGORIES 6,246,390$ 16,128,527$ 9,882,137$ 39% In-Kind (Non-Federal Share)1,184,858$ 4,032,132$ 2,847,274$ 29% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2017 HEAD START PROGRAM July 2017 Expenditures September 26, 2017 Contra Costa County Board of Supervisors Minutes 849 1 2 3 4 5 6 7 Jan-17 Apr-17 thru thru Total YTD Total Remaining % Mar-17 Jun-17 Actual Budget Budget YTD a. Salaries & Wages (Object Class 6a) Permanent 1011 875,671 785,929 1,856,055 3,126,172 1,270,117 59% Temporary 1013 103,918 105,930 221,145 1,077,180 856,035 21% a. PERSONNEL (Object class 6a)979,588 891,859 2,077,200 4,203,352 2,126,152 49% b. FRINGE BENEFITS (Object Class 6b)- Fringe Benefits 599,025 527,720 1,263,447 2,586,739 1,323,292 49% b. FRINGE (Object Class 6b)599,025 527,720 1,263,447 2,586,739 1,323,292 1,263,447 e. SUPPLIES (Object Class 6e) 1. Office Supplies 7,053 7,122 16,824 50,100 33,276 34% 2. Child and Family Services Supplies (Includesclassroom Supplies)12,704 1,694 17,929 28,200 10,271 64% 4. Other Supplies Computer Supplies, Software Upgrades, Computer Replacement 1,850 2,267 4,117 93,400 89,283 4% Health/Safety Supplies 765 107 909 5,000 4,091 18% Mental helath/Diasabilities Supplies 82 359 440 600 160 73% Miscellaneous Supplies 742 1,856 3,768 21,200 17,432 18% Emergency Supplies - - - 4,500 4,500 0% Household Supplies 93 1,364 1,457 4,200 2,743 35% TOTAL SUPPLIES (6e)23,288 14,769 45,444 207,200 161,756 22% f. CONTRACTUAL (Object Class 6f) 1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts)4,593 25,396 43,536 85,000 41,464 51% 2. Health/Disabilities Services - - - - - Estimated Medical Revenue from Medi-Cal (Org 1432 - credit)- - - (363,031) (363,031) 0% Health Consultant 11,250 11,021 27,032 45,700 18,668 59% 5. Training & Technical Assistance - PA11 - - - - - Interaction - - - 3,000 3,000 0% Diane Godard ($50,000/2)6,250 5,050 11,300 11,500 200 98% Josephine Lee ($35,000/2)2,550 3,975 6,525 14,300 7,775 46% 7. Delegate Agency Costs - - - - First Baptist Church Head Start PA22 132,151 448,817 580,968 2,101,965 1,520,997 28% First Baptist Church Head Start PA20 - - - 8,000 8,000 0% 8. Other Contracts - - - - - FB-Fairgrounds Partnership (Wrap)11,605 18,920 30,525 74,518 43,993 41% FB-Fairgrounds Partnership 28,800 42,300 71,100 172,800 101,700 41% FB-E. Leland/Mercy Housing Partnership - - - - - Martinez ECC (18 HS slots x $225/mo x 12/mo)18,000 27,000 45,000 108,000 63,000 42% YMCA of the East Bay (20 HS slots x $225/mo x 12/mo) 9,000 - 9,000 54,000 45,000 17% Child Outcome Planning and Administration (COPA/Nulinx)4,715 2,518 7,233 17,500 10,267 41% Enhancement/wrap-around HS slots with State CD Program 2,488 1,040,642 1,043,130 4,532,713 3,489,583 23% f. CONTRACTUAL (Object Class 6f)231,403 1,625,638 1,875,348 6,880,965 5,005,617 27% h. OTHER (Object Class 6h) 2. Bldg Occupancy Costs/Rents & Leases 88,469 86,976 195,094 316,200 121,106 62% 4. Utilities, Telephone 61,337 72,769 138,395 275,000 136,605 50% 5. Building and Child Liability Insurance 2,770 - 2,770 3,500 731 79% 6. Bldg. Maintenance/Repair and Other Occupancy 2,129 9,819 11,948 35,000 23,052 34% 8. Local Travel (55.5 cents per mile effective 1/1/2012)5,919 10,233 17,481 36,000 18,519 49% 9. Nutrition Services - - - - Child Nutrition Costs 74,312 95,198 169,511 450,000 280,489 38% (CCFP & USDA Reimbursements)(95,310) (51,318) (146,627) (200,000) (53,373) 73% 13. Parent Services - - - - Parent Conference Registration - PA11 - - 828 1,000 172 83% Parent Resources (Parenting Books, Videos, etc.) - PA11 - - - 700 700 0% PC Orientation, Trainings, Materials & Translation - PA11 1,577 2,376 4,097 5,700 1,603 72% Policy Council Activities - - - 1,000 1,000 0% Parent Activities (Sites, PC, BOS luncheon) & Appreciation 619 47 666 1,000 334 67% Child Care/Mileage Reimbursement 2,163 2,223 4,387 12,700 8,313 35% 14. Accounting & Legal Services - - - - Auditor Controllers 973 - 973 1,500 527 65% Data Processing/Other Services & Supplies 2,906 3,403 6,309 15,400 9,091 41% 15. Publications/Advertising/Printing - - - - Outreach/Printing 75 - 75 100 25 75% Recruitment Advertising (Newspaper, Brochures)7,142 - 7,142 9,000 1,858 79% 16. Training or Staff Development - - - - - Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC, etc.)2,612 6,543 11,885 8,598 (3,287) 138% Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 9,672 13,477 24,969 20,000 (4,969) 125% 17. Other - Site Security Guards 6,274 8,944 15,218 32,000 16,782 48% Dental/Medical Services - - - 1,000 1,000 0% Vehicle Operating/Maintenance & Repair 10,879 18,701 34,291 77,000 42,709 45% Equipment Maintenance Repair & Rental 12,746 13,505 26,251 167,000 140,749 16% Dept. of Health and Human Services-data Base (CORD)839 - 839 12,000 11,161 7% Other Operating Expenses (Facs Admin/Other admin)13,510 21,614 35,124 89,945 54,821 39% h. OTHER (6h)211,613 314,511 561,624 1,371,343 809,719 41% I. TOTAL DIRECT CHARGES (6a-6h)2,044,917 3,374,497 5,823,064 15,249,599 9,426,535 38% j. INDIRECT COSTS 184,523 238,804 423,327 878,928 455,601 48% k. TOTALS (ALL BUDGET CATEGORIES)2,229,440 3,613,301 6,246,390 16,128,527 9,882,137 39% Non-Federal Share (In-kind)337,367 645,666 1,184,858 4,032,132 2,847,274 29% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2017 HEAD START PROGRAM July 2017 Expenditures September 26, 2017 Contra Costa County Board of Supervisors Minutes 850 1 2 3 4 5 DESCRIPTION Total Remaining % YTD Actual Budget Budget YTD a. PERSONNEL 254,864$ 532,702$ 277,838$ 48% b. FRINGE BENEFITS 149,333 368,092 218,759 41% c. TRAVEL - - - 0% d. EQUIPMENT - - - 0% e. SUPPLIES 2,896 29,700 26,804 10% f. CONTRACTUAL 864,818 2,422,286 1,557,468 36% g. CONSTRUCTION - - - 0% h. OTHER 28,031 76,344 48,313 37% I. TOTAL DIRECT CHARGES 1,299,941$ 3,429,124$ 2,129,183$ 38% j. INDIRECT COSTS 52,492 109,420 56,928 48% k. TOTAL-ALL BUDGET CATEGORIES 1,352,434$ 3,538,544$ 2,186,110$ 38% In-Kind (Non-Federal Share)345,254$ 884,636$ 539,382$ 39% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2017 EARLY HEAD START PROGRAM July 2017 Expenditures September 26, 2017 Contra Costa County Board of Supervisors Minutes 851 1 2 3 4 5 6 7 8 Jan-17 Apr-17 thru thru Actual Total YTD Total Remaining % Mar-17 Jun-17 Jul-17 Actual Budget Budget YTD Expenditures a. Salaries & Wages (Object Class 6a) Permanent 1011 122,999 72,767 33,890 229,656 455,298 225,642 50% Temporary 1013 14,255 7,803 3,150 25,208 77,404 52,196 33% a. PERSONNEL (Object class 6a)137,254 80,570 37,040 254,864 532,702 277,838 48% b. FRINGE (Object Class 6b)78,063 50,085 21,185 149,333 368,092 218,759 41% e. SUPPLIES (Object Class 6e) 1. Office Supplies 425 (2,263) 39 (1,800) 3,000 4,800 -60% 2. Child and Family Serv. Supplies/classroom Supplies 1,821 2,183 41 4,045 13,500 9,455 30% 4. Other Supplies - - - - - Computer Supplies, Software Upgrades, Comp Replacemnt- 348 - 348 7,000 6,652 5% Health/Safety Supplies - - - - 2,500 2,500 0% Miscellaneous Supplies 44 250 - 294 1,200 906 24% Household Supplies - 8 - 8 2,500 2,492 e. SUPPLIES (Object Class 6e)2,290 525 80 2,896 29,700 26,804 10% f. CONTRACTUAL (Object Class 6f) 2. Health/Disabilities Services - - - - - Health Consultant 4,822 2,263 2,040 9,125 18,300 9,175 50% 5. Training & Technical Assistance - PA11 - - - Interaction - - - - 10,500 10,500 0% Josephine Lee ($35,000/2)2,550 2,235 - 4,785 14,000 9,215 34% 8. Other Contracts FB-Fairgrounds Partnership 9,800 9,800 - 19,600 58,800 39,200 33% FB-E. Leland/Mercy Housing Partnership 21,000 21,000 - 42,000 126,000 84,000 33% Apiranet - 129,600 - 129,600 388,800 259,200 33% Crossroads - - - - 77,000 77,000 0% Martinez ECC 11,200 11,200 (92,400) (70,000) 67,200 137,200 -104% Child Outcome Planning & Admini. (COPA/Nulinx)680 - - 680 3,000 2,320 23% Enhancement/wrap-around HS slots with State CD Prog.348,052 380,976 - 729,028 1,658,686 929,658 44% f. CONTRACTUAL (Object Class 6f)398,104 557,075 (90,360) 864,818 2,422,286 1,557,468 36% h. OTHER (Object Class 6h) 2. Bldg Occupancy Costs/Rents & Leases 327 366 - 693 1,500 807 46% (Rents & Leases/Other Income)- - - - - - 4. Utilities, Telephone 526 578 - 1,104 4,000 2,896 28% 5. Building and Child Liability Insurance - - - - - - 6. Bldg. Maintenance/Repair and Other Occupancy 132 306 - 438 1,500 1,062 29% 8. Local Travel (55.5 cents per mile)1,179 1,517 153 2,849 6,300 3,451 45% 9. Nutrition Services - - - - - - Child Nutrition Costs 239 282 - 521 - (521) (CCFP & USDA Reimbursements)(307) (74) - (381) - 381 13. Parent Services - - PC Orientation, Trainings, Materials & Translation - PA11351 778 285 1,414 1,700 286 83% Policy Council Activities - - - - 1,000 1,000 0% Parent Activities (Sites, PC, BOS luncheon) & Appreciation- - - - - - Child Care/Mileage Reimbursement 262 1,006 - 1,268 1,500 232 85% 14. Accounting & Legal Services - - Auditor Controllers - - - - 1,000 1,000 0% Data Processing/Other Services & Supplies 651 651 - 1,302 2,300 998 57% 15. Publications/Advertising/Printing - - Recruitment Advertising (Newspaper, Brochures)- - - - 100 100 16. Training or Staff Development - - Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC)6 1,500 1,575 3,081 10,200 7,119 30% Staff Trainings/Dev. Conf. Registrations/Memberships - PA115,725 3,521 925 10,171 28,244 18,073 36% 17. Other - - Vehicle Operating/Maintenance & Repair 3,310 240 536 4,086 10,000 5,914 41% Equipment Maintenance Repair & Rental 72 73 - 145 2,000 1,855 7% Other Operating Expenses (Facs Admin/Other admin)708 632 - 1,339 5,000 3,661 27% Other Departmental Expenses - - - - - - h. OTHER (6h)13,180 11,376 3,474 28,031 76,344 48,313 37% I. TOTAL DIRECT CHARGES (6a-6h)628,892 699,631 (28,582) 1,299,941 3,429,124 2,129,183 38% j. INDIRECT COSTS 25,592 26,900 - 52,492 109,420 56,928 48% k. TOTALS - ALL BUDGET CATEGORIES 654,484 726,532 (28,582) 1,352,434 3,538,544 2,186,110 38% Non-Federal Match (In-Kind)163,621 181,633 - 345,254 884,636 539,382 39% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2017 EARLY HEAD START PROGRAM July 2017 Expenditures September 26, 2017 Contra Costa County Board of Supervisors Minutes 852 1 2 3 4 5 DESCRIPTION Total Remaining % YTD Actual Budget Budget YTD a. PERSONNEL 34,512$ 299,555$ 265,043$ 12% b. FRINGE BENEFITS 21,278 216,733 195,455 10% c. TRAVEL - - - 0% d. EQUIPMENT - - - 0% e. SUPPLIES 927 4,800 3,873 19% f. CONTRACTUAL - 456,920 456,920 0% g. CONSTRUCTION - 0% h. OTHER 14,328 50,813 36,485 28% I. TOTAL DIRECT CHARGES 71,045$ 1,028,821$ 957,776$ 7% j. INDIRECT COSTS - 62,557 62,557 0% k. TOTAL-ALL BUDGET CATEGORIES 71,045$ 1,091,3 78$ 1,020,333$ 7% In-Kind (Non-Federal Share)-$ 272,845$ 272,845$ 0% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU EARLY HEAD START- CC PARTNERSHIP July 2017 Expenditures September 26, 2017 Contra Costa County Board of Supervisors Minutes 853 1 2 3 4 5 6 Actual Total YTD Total Remaining % Jul-17 Actual Budget Budget YTD Expenditures a. Salaries & Wages (Object Class 6a) Permanent 1011 34,512 34,512 299,555 265,043 12% Temporary 1013 - - - - a. PERSONNEL (Object class 6a)34,512 34,512 299,555 265,043 12% b. FRINGE BENEFITS (Object Class 6b) Fringe Benefits 21,278 21,278 216,733 195,455 10% b. FRINGE (Object Class 6b)21,278 21,278 216,733 195,455 10% e. SUPPLIES (Object Class 6e) 1. Office Supplies - - 1,000 1,000 0% 2. Child and Family Serv. Supplies/classroom Supplies - - 1,200 1,200 0% 4. Other Supplies Computer Supplies, Software Upgrades, Comp Replacemnt - - 1,200 1,200 0% Miscellaneous Supplies - - 1,000 1,000 0% Household Supplies 927 927 400 (527) 232% e. SUPPLIES (Object Class 6e)927 927 4,800 3,873 19% f. CONTRACTUAL (Object Class 6f) 1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts)- - 12,000 12,000 0% 8. Other Contracts - - 312,000 312,000 0% Contra Costa Child Care Council - - 20,000 20,000 0% First Baptist (20 slots x $450)- - 3,000 3,000 0% Child Outcome Planning and Administration (COPA/Nulinx)- - 109,920 109,920 0% Enhancement/wrap-around HS slots with State CD Prog.- - - - f. CONTRACTUAL (Object Class 6f)- - 456,920 456,920 0% h. OTHER (Object Class 6h) 2. Bldg Occupancy Costs/Rents & Leases 2,272 2,272 1,800 (472) 126% (Rents & Leases/Other Income)- - - - 4. Utilities, Telephone 241 241 4,000 3,759 6% 5. Building and Child Liability Insurance - - - - 6. Bldg. Maintenance/Repair and Other Occupancy - - 1,400 1,400 0% 8. Local Travel (54 cents per mile)174 174 4,200 4,026 4% 13. Parent Services - - - - 0% Parent Activities (Sites, PC, BOS luncheon) & Appreciation - - 1,000 1,000 0% Child Care/Mileage Reimbursement - - - - 14. Accounting & Legal Services Audit - - - - Legal (County Counsel)- - 1,000 1,000 0% Auditor Controllers - - 2,000 2,000 0% Data Processing/Other Services & Supplies - - 1,000 1,000 0% 15. Publications/Advertising/Printing - - - - Outreach/Printing - - 400 400 Recruitment Advertising (Newspaper, Brochures)- - - - 16. Training or Staff Development Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC)- - - - Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 10,364 10,364 25,907 15,543 40% 17. Other Vehicle Operating/Maintenance & Repair - - 4,000 4,000 0% Equipment Maintenance Repair & Rental 1,276 1,276 3,000 1,724 43% Other Operating Expenses (Facs Admin/Other admin)- - 1,106 1,106 0% h. OTHER (6h)14,328 14,328 50,813 36,485 28% I. TOTAL DIRECT CHARGES (6a-6h)71,045 71,045 1,028,821 957,776 7% j. INDIRECT COSTS - - 62,557 62,557 0% k. TOTALS - ALL BUDGET CATEGORIES 71,045 71,045 1,091,378 1,020,333 7% Non-federal Match In-Kind - - 272,845 272,845 0% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU EARLY HEAD START- CC PARTNERSHIP July 2017 Expenditures September 26, 2017 Contra Costa County Board of Supervisors Minutes 854 A - 3 EARLY HEAD START - CC PARTNERSHIP org no. 1461 JULY 2017- JUNE 2018 (12-months) As of July 2017 8.33% Total Total Period 1 Total Total Projected Description Budget Remaining Actual %Actual Projection Projected Balance Budget YTD YTD Jul-17 Jun-Dec YTD Year End Expenditures a. Salaries & Wages (Object Class 6a) Permanent 1011 299,555 265,042.66 34,512.34 11.5% 34,512.34 - 34,512 265,042.66 Temporary 1013 - - - #DIV/0!- - - TOTAL PERSONNEL (6a) 299,555 265,042.66 34,512.34 11.5% 34,512.34 - 34,512 265,042.66 b. FRINGE BENEFITS (Object Class 6b)- - Fringe Benefits 216,733 195,455.24 21,277.76 9.8% 21,277.76 - 21,278 195,455.24 TOTAL FRINGE (6b) 216,733 195,455.24 21,277.76 9.8% 21,277.76 - 21,278 195,455.24 e. SUPPLIES (Object Class 6e)- 1. Office Supplies 1,000 1,000.00 - 0.0%- - 1,000.00 2. Child and Family Services Supplies (Incl.classroom Supplies)1,200 1,200.00 - 0.0%- - 1,200.00 3. Food Services/Nutrition Supplies - - - - - - 4. Other Supplies - - - - - Transition Supplies - - - - - - Computer Supplies, Software Upgrades, Computer Replacement 1,200 1,200.00 - 0.0%- - 1,200.00 Miscellaneous Supplies 1,000 1,000.00 - 0.0%- - 1,000.00 Household Supplies 400 (527.34) 927.34 231.8% 927.34 - 927 (527.34) TOTAL SUPPLIES (6e) 4,800 3,872.66 927.34 19.3% 927.34 - 927 3,872.66 f. CONTRACTUAL (Object Class 6f) 1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts)12,000 12,000.00 - 0.0%- - 12,000.00 2. Other Contracts - - - - - - Contra Costa Child Care Council 312,000 312,000.00 - 0.0%- - 312,000.00 Loss of Subsidy 20,000 20,000.00 0.0% Children and Family Supplies (Diapers, etc)3,000 3,000.00 0.0% First Baptist (20 slots x $450)109,920 109,920.00 - 0.0%- - 109,920.00 TOTAL CONTRACTUAL (6f) 456,920 456,920.00 - 0.0%- - - 456,920.00 h. OTHER (Object Class 6h) 1. Depreciation/Use Allowance - - - - - - 2. Bldg Occupancy Costs/Rents & Leases 1,800 (472.15) 2,272.15 126.2%2,272.15 - 2,272 (472.15) (Rents & Leases/Other Income)- - - - - - 4. Utilities, Telephone 4,000 3,758.70 241.30 6.0%241.30 - 241 3,758.70 5. Building and Child Liability Insurance - - - #DIV/0!- - - 6. Bldg. Maintenance/Repair and Other Occupancy 1,400 1,400.00 - 0.0%- - 1,400.00 7. Incidental Alterations/Renovations - - - - - - 8. Local Travel (53.5 cents per mile effective 1/1/2017)4,200 4,025.59 174.41 4.2%174.41 - 174 4,025.59 13. Parent Services - - - #DIV/0!- - - Parent Activities (Sites, PC, BOS luncheon) & Appreciation 1,000 1,000.00 - 0.0%- - 1,000.00 14. Accounting & Legal Services Legal (County Counsel)1,000 1,000.00 - - - 1,000.00 Auditor Controllers 2,000 2,000.00 - - - 2,000.00 Data Processing/Other Services & Supplies 1,000 1,000.00 - 0.0%- - 1,000.00 15. Publications/Advertising/Printing Outreach/Printing 400 400.00 - 0.0%- - 400.00 16. Training or Staff Development Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 25,907 15,542.75 10,364.25 40.0% 10,364.25 - 10,364 15,542.75 17. Other Vehicle Operating/Maintenance & Repair 4,000 4,000.00 - 0.0%- - 4,000.00 Equipment Maintenance Repair & Rental 3,000 1,724.12 1,275.88 42.5%1,275.88 - 1,276 1,724.12 Other Operating Expenses (CSD Admin/Facs Mgt. Alloc-1401)1,106 1,106.00 - 0.0%- - 1,106.00 TOTAL OTHER (6h) 50,813 36,485.01 14,327.99 28.2% 14,327.99 - 14,328 36,485.01 I. TOTAL DIRECT CHARGES (6a-6h)1,028,821 957,775.57 71,045.43 6.9% 71,045.43 - 71,045 957,775.57 j. INDIRECT COSTS 62,557 62,557.00 - 0.0%- - 62,557.00 k. TOTALS - ALL BUDGET CATEGORIES 1,091,378 1,020,332.57 71,045.43 6.5%71,045.43 - 71,045 1,020,332.57 Actual YTD T/TA Expenses 10,364.25 10,364.25 460,497.90 T/TA Funding 25,907.00 25,907.00 559,834.67 Surplus (Deficit) 15,542.75 15,542.75 1,020,332.57 Non-Federal Match (In-Kind)272,845 272,844.50 - 0.0%- 272,844.50 September 26, 2017 Contra Costa County Board of Supervisors Minutes 855 A - 3 EARLY HEAD START - CC PARTNERSHIP org no. 1461 JULY 2017- JUNE 2018 (12-months) As of July 2017 Description Expenditures a. Salaries & Wages (Object Class 6a) Permanent 1011 Temporary 1013 TOTAL PERSONNEL (6a) b. FRINGE BENEFITS (Object Class 6b) Fringe Benefits TOTAL FRINGE (6b) e. SUPPLIES (Object Class 6e) 1. Office Supplies 2. Child and Family Services Supplies (Incl.classroom Supplies) 3. Food Services/Nutrition Supplies 4. Other Supplies Transition Supplies Computer Supplies, Software Upgrades, Computer Replacement Miscellaneous Supplies Household Supplies TOTAL SUPPLIES (6e) f. CONTRACTUAL (Object Class 6f) 1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts) 2. Other Contracts Contra Costa Child Care Council Loss of Subsidy Children and Family Supplies (Diapers, etc) First Baptist (20 slots x $450) TOTAL CONTRACTUAL (6f) h. OTHER (Object Class 6h) 1. Depreciation/Use Allowance 2. Bldg Occupancy Costs/Rents & Leases (Rents & Leases/Other Income) 4. Utilities, Telephone 5. Building and Child Liability Insurance 6. Bldg. Maintenance/Repair and Other Occupancy 7. Incidental Alterations/Renovations 8. Local Travel (53.5 cents per mile effective 1/1/2017) 13. Parent Services Parent Activities (Sites, PC, BOS luncheon) & Appreciation 14. Accounting & Legal Services Legal (County Counsel) Auditor Controllers Data Processing/Other Services & Supplies 15. Publications/Advertising/Printing Outreach/Printing 16. Training or Staff Development Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 17. Other Vehicle Operating/Maintenance & Repair Equipment Maintenance Repair & Rental Other Operating Expenses (CSD Admin/Facs Mgt. Alloc-1401) TOTAL OTHER (6h) I. TOTAL DIRECT CHARGES (6a-6h) j. INDIRECT COSTS k. TOTALS - ALL BUDGET CATEGORIES Non-Federal Match (In-Kind) 6.51% % To Date 12% #DIV/0! 12% 10% 10% 0% 0% 0% 0% 232% 19% 0% 0% 0% 0% 126% 6% 0% 0% 4% 0% 0% 0% 0% 0% 40% 43% 0% 28% 7% 0% 7% 0% September 26, 2017 Contra Costa County Board of Supervisors Minutes 856 1 2 3 4 5 DESCRIPCCIÓN Presupuesto Cuenta % YTD Actual Total Restante YTD a. PERSONAL 36,774$ 859,703$ 822,929$ 4% b. BENEFICIOS SUPLEMENTARIOS 22,430 655,766 633,336 3% c. VIAJES - - - 0% d. EQUIPO - 225,000 225,000 0% e. ARTICULOS DE OFICINA 24,158 336,500 312,342 7% f. CONTRATOS 9,375 1,742,700 1,733,325 1% g. CONSTRUCCIÓN - - - 0% h. MISCELÁNEO 6,776 544,055 537,279 1% I. TOTAL DE CARGOS DIRECTOS 99,513$ 4,363,724$ 4,264,211$ 2% j. CARGOS INDIRECTOS 9,679 183,117 173,438 5% k. TOTAL-CATEGORÍAS DEL PRESUPUESTO 109,192$ 4,546,841$ 4,437,649$ 2% Donación de mercancías y servicios (In- Kind)-$ 1,136,710$ 1,136,710$ 0% CONDADO DE CONTRA COSTA DIVISION DE SERVICIOS COMUNITARIOS PROGRAMA DE HEAD START TEMPRANO - CC PARTNERSHIP #2 Julio 2017 desembolso September 26, 2017 Contra Costa County Board of Supervisors Minutes 857 1 2 3 4 5 DESCRIPTION Total Remaining % YTD Actual Budget Budget YTD a. PERSONNEL 36,774$ 859,703$ 822,929$ 4% b. FRINGE BENEFITS 22,430 655,766 633,336 3% c. TRAVEL - - - 0% d. EQUIPMENT - 225,000 225,000 0% e. SUPPLIES 24,158 336,500 312,342 7% f. CONTRACTUAL 9,375 1,742,700 1,733,325 1% g. CONSTRUCTION - 0% h. OTHER 6,776 544,055 537,279 1% I. TOTAL DIRECT CHARGES 99,513$ 4,363,724$ 4,264,211$ 2% j. INDIRECT COSTS 9,679 183,117 173,438 5% k. TOTAL-ALL BUDGET CATEGORIES 109,192$ 4,546,841$ 4,437,649$ 2% In-Kind (Non-Federal Share)-$ 1,136,710$ 1,136,710$ 0% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU EARLY HEAD START- CC PARTNERSHIP #2 July 2017 Expenditures September 26, 2017 Contra Costa County Board of Supervisors Minutes 858 1 2 3 4 5 6 7 Actual Actual Actual Total YTD Total Remaining May-17 Jun-17 Jul-17 Actual Budget Budget Expenditures a. Salaries & Wages (Object Class 6a) Permanent 1011 12,617 11,619 12,538 36,774 759,356 722,582 Temporary 1013 - - - - 100,347 100,347 a. PERSONNEL (Object class 6a)12,617 11,619 12,538 36,774 859,703 822,929 b. FRINGE BENEFITS (Object Class 6b) Fringe Benefits 7,632 7,019 7,780 22,430 655,766 633,336 b. FRINGE (Object Class 6b)7,632 7,019 7,780 22,430 655,766 633,336 d. EQUIPMENT (Object Class 6d) 1. Office Equipment - - - - 125,000 125,000 2. Vehicle Purchase - - - - 100,000 100,000 d. EQUIPMENT (Object Class 6d)- - - - 225,000 225,000 e. SUPPLIES (Object Class 6e) 1. Office Supplies - - - - 2,000 2,000 2. Child and Family Serv. Supplies/classroom Supplies - 24,158 - 24,158 222,000 197,842 3. Other Supplies Computer Supplies, Software Upgrades, Comp Replacemnt - - - - 6,000 6,000 Health/Safety Supplies - - - - 105,500 105,500 Miscellaneous Supplies - - - - 500 500 Household Supplies - - - - 500 500 e. SUPPLIES (Object Class 6e)- 24,158 - 24,158 336,500 312,342 f. CONTRACTUAL (Object Class 6f) 1. Health/Disabilities Services - - Health Consultant - - - - 19,500 19,500 2. Training & Technical Assistance - PA11 - - Interaction - - - - 10,000 10,000 Josephine Lee - - - - 30,000 30,000 Susan Cooke - 9,375 - 9,375 21,600 12,225 3. Other Contracts Child Day School (14 slots x 12 x $500)- - - - 84,000 84,000 Crossroads (20 slots x 12 x $500)- - - - 48,000 48,000 FB East Leland (2 slots x 12 x $500)- - - - 12,000 12,000 Martinez EEE (16 slots x 12 x $500)- - - - 24,000 24,000 Stage 2 (52 slots x 12 x $400)- - - - 249,600 249,600 Loss of Subsidy - - - - 194,000 194,000 Child Outcome Planning and Administration (COPA/Nulinx)- 9,375 - 9,375 3,000 (6,375) Enhancement EHS slots with State Child Dev. Program - - - - 1,047,000 1,047,000 f. CONTRACTUAL (Object Class 6f)- 9,375 - 9,375 1,742,700 1,733,325 h. OTHER (Object Class 6h) 1. Bldg Occupancy Costs/Rents & Leases - - - - 16,000 16,000 2. Utilities, Telephone - - - - 5,000 5,000 3. Bldg. Maintenance/Repair and Other Occupancy - - - - 401,300 401,300 4. Local Travel (54 cents per mile)29 - 70 99 7,000 6,901 5. Parent Services - - Parent Conference Registration - PA11 - - - - 1,000 1,000 PC Orientation, Trainings, Materials & Translation - PA11 - - - - 5,000 5,000 Policy Council Activities - - - - 3,000 3,000 Parent Activities (Sites, PC, BOS luncheon) & Appreciation - - - - 3,200 3,200 Child Care/Mileage Reimbursement - - - - 1,600 1,600 6. Accounting & Legal Services Audit - - - - 500 500 Auditor Controllers - - - - 500 500 Data Processing/Other Services & Supplies - - - - 2,500 2,500 7. Publications/Advertising/Printing - - Outreach/Printing - - - - 1,000 1,000 Recruitment Advertising (Newspaper, Brochures)- - - - 1,000 1,000 8. Training or Staff Development Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC)- - - - 22,108 22,108 Staff Trainings/Dev. Conf. Registrations/Memberships - PA116,175 - 298 6,473 60,500 54,027 9. Other - - Site Security Guards - - - - 2,000 2,000 Dental/medical Services - - - - 500 500 Vehicle Operating/Maintenance & Repair - - - - 2,800 2,800 Equipment Maintenance Repair & Rental - - - - 3,000 3,000 Health and Safety Improvements - - - - - - Dept. of Health and Human Services-data Base (CORD)- - - - - - Other Operating Expenses (Facs Admin/Other admin)- 205 - 205 4,547 4,342 h. OTHER (6h)6,204 205 368 6,776 544,055 537,279 I. TOTAL DIRECT CHARGES (6a-6h)26,452 52,375 20,686 99,513 4,363,724 4,264,211 j. INDIRECT COSTS - 9,679 - 9,679 183,117 173,438 k. TOTALS - ALL BUDGET CATEGORIES 26,452 62,054 20,686 109,192 4,546,841 4,437,649 Non-federal Match In-Kind - - - - 1,136,710 1,136,710 CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU EARLY HEAD START- CC PARTNERSHIP #2 July 2017 Expenditures September 26, 2017 Contra Costa County Board of Supervisors Minutes 859 8 % YTD 5% 0% 4% 3% 3% 0% 0% 0% 0% 11% 0% 0% 0% 0% 7% 0% 0% 0% 43% 0% 0% 0% 0% 0% 0% 313% 0% 1% 0% 0% 0% 1% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 11% 0% 0% 0% 0% 5% 1% 2% 5% 2% 0% September 26, 2017 Contra Costa County Board of Supervisors Minutes 860 A - 3 Agency: Community Services Bureau Authorized Users C. Rand, Bureau Dir xxxx8798 Month:July 2017 K. Mason, Div Mgr xxxx2364 C. Reich, Div Mgr xxxx4959 Credit Card:Visa/U.S. Bank S. Kim, Sr. Business Systems Analyst xxxx1907 C. Johnson, AD xxxx0220 J. Rowley, AD xxxx2391 P. Arrington, AD xxxx3838 I. Renggenathen, AD xxxx2423 R. Radeva, PSA III xxxx1899 Stat. Date Card Account # Amount Program Purpose/Description 07/24/17 xxxx4959 1,300.00 Comm. Svc Block Grant Training & Registration 07/24/17 xxxx4959 544.92 Comm. Svc Block Grant Other Travel Employees 07/24/17 xxxx4959 228.40 EHS-Child Care Partnership Other Travel Employees 2,073.32 07/24/17 xxxx1907 (200.00) Indirect Admin Costs Training & Registration 07/24/17 xxxx1907 3,247.56 EHS-Child Care Partnership Other Travel Employees 07/24/17 xxxx1907 1,151.40 Head Start T & TA Other Travel Employees 07/24/17 xxxx1907 767.60 EHS T & TA Other Travel Employees 07/24/17 xxxx1907 1,325.34 CSD Liheap PGE Assistance Other Travel Employees 07/24/17 xxxx1907 519.60 Indirect Admin Costs Office Exp 07/24/17 xxxx1907 159.44 Child Care Svs Program Office Exp SUMMARY CREDIT CARD EXPENDITURE C:\DOCUME~1\DESTIN~1\LOCALS~1\Temp\BCL Technologies\easyPDF 7\@BCL@401178FA\@BCL@401178FA.xlsxSeptember 26, 2017 Contra Costa County Board of Supervisors Minutes 861 A - 4 Authorized Users C. Rand, Bureau Dir xxxx8798 Month:July 2017 K. Mason, Div Mgr xxxx2364 C. Reich, Div Mgr xxxx4959 Credit Card:Visa/U.S. Bank S. Kim, Sr. Business Systems Analyst xxxx1907 C. Johnson, AD xxxx0220 J. Rowley, AD xxxx2391 P. Arrington, AD xxxx3838 I. Renggenathen, AD xxxx2423 R. Radeva, PSA III xxxx1899 Corporate Acct. Number xxxx5045 Acct. code Stat. Date Card Account # Amount Program Purpose/Description 2100 07/24/17 xxxx1907 519.60 Indirect Admin Costs Office Exp 2100 07/24/17 xxxx1907 159.44 Child Care Svs Program Office Exp 2100 07/24/17 xxxx8798 252.42 HS Basic Grant Office Exp 2100 07/24/17 xxxx5045 2.00 Indirect Admin Costs Office Exp 933.46 2200 07/24/17 xxxx2391 107.66 HS Basic Grant Memberships 107.66 2303 07/24/17 xxxx4959 544.92 Comm. Svc Block Grant Other Travel Employees 2303 07/24/17 xxxx4959 228.40 EHS-Child Care Partnership Other Travel Employees 2303 07/24/17 xxxx1907 3,247.56 EHS-Child Care Partnership Other Travel Employees 2303 07/24/17 xxxx1907 1,151.40 Head Start T & TA Other Travel Employees 2303 07/24/17 xxxx1907 767.60 EHS T & TA Other Travel Employees 2303 07/24/17 xxxx1907 1,325.34 CSD Liheap PGE Assistance Other Travel Employees 2303 07/24/17 xxxx2423 12.50 HS Basic Grant Other Travel Employees 2303 07/24/17 xxxx2423 12.50 EHS-Child Care Partnership #2 Other Travel Employees 2303 07/24/17 xxxx2364 1,475.52 HS Basic Grant Other Travel Employees 2303 07/24/17 xxxx2364 368.88 EHS-Child Care Partnership #2 Other Travel Employees 2303 07/24/17 xxxx8798 543.12 EHS-Child Care Partnership Other Travel Employees 2303 07/24/17 xxxx8798 412.60 Child Care Svs Program Other Travel Employees 10,090.34 2467 07/24/17 xxxx4959 1,300.00 Comm. Svc Block Grant Training & Registration 2467 07/24/17 xxxx1907 (200.00) Indirect Admin Costs Training & Registration 2467 07/24/17 xxxx2364 1,824.00 HS Basic Grant Training & Registration 2467 07/24/17 xxxx2364 456.00 EHS-Child Care Partnership #2 Training & Registration 2467 07/24/17 xxxx8798 200.00 Child Care Svs Program Training & Registration 3,580.00 2477 07/24/17 xxxx8798 399.77 HS Basic Grant Educational Supplies 2477 07/24/17 xxxx3838 215.50 HS Parent Services Educational Supplies 2477 07/24/17 xxxx3838 53.88 EHS Parent Services Educational Supplies 2477 07/24/17 xxxx2391 217.76 HS Basic Grant Educational Supplies 2477 07/24/17 xxxx0220 39.64 HS Basic Grant Educational Supplies 926.55 2479 07/24/17 xxxx2391 775.00 Balboa Site Costs Other Special Dpmtal Exp 775.00 Total 16,413.01 COMMUNITY SERVICES BUREAU SUMMARY CREDIT CARD EXPENDITURE Agency: Community Services Bureau Balboa Children's Center Accreditation fee 9/5/2017 Page 2 of 2September 26, 2017 Contra Costa County Board of Supervisors Minutes 862 CAO Monthly Report CSBG and Weatherization Programs Year-to-Date Expenditures As of July 31, 2017 1.2017 LIHEAP WX Contract # 17B-3005 Term: Oct. 1, 2016 - Dec. 31, 2017 Amount: WX $ 850,529 Total Contract 850,529$ Expenditures (291,885) Balance 558,644$ Expended 34% 2.2017 LIHEAP ECIP/EHA 16 Contract # 17B-3005 Term: Oct. 1, 2016 - Dec. 31, 2017 Amount: EHA 16 $ 776,386 Total Contract 776,386$ Expenditures (529,688) Balance 246,698$ Expended 68% 4.2017 COMMUNITY SERVICES BLOCK GRANT (CSBG) Contract # 17F-2007 Term: Jan. 1, 2017 - December 31, 2017 Amount: $ 846,479 Total Contract 846,479$ Expenditures (368,845) Balance 477,634$ Expended 44% fldr/fn:CAO Monthly Reports/WX YTD Exp-CAO Mo Rprt 07-2017 September 26, 2017 Contra Costa County Board of Supervisors Minutes 863 2017 Month covered June Approved sites operated this month 13 Number of days meals served this month 22 Average daily participation 585 Child Care Center Meals Served: Breakfast 10,848 Lunch 12,864 Supplements 10,204 Total Number of Meals Served 33,916 fldr/fn:2017 CAO Monthly Reports FY 2016-2017 EMPLOYMENT & HUMAN SERVICES DEPARTMENT COMMUNITY SERVICES BUREAU CHILD NUTRITION FOOD SERVICES CHILD and ADULT CARE FOOD PROGRAM MEALS SERVED September 26, 2017 Contra Costa County Board of Supervisors Minutes 864 August 2017 – COMMUNITY SERVICES BUREAU PRESCHOOL MENU MEATLESS MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY 1 BREAKFAST 1 ea. Fresh Orange ⅓ c. Bran Cereal LUNCH ¾ c. MEXICAN CHICKEN SALAD (diced chicken, corn kernels, green peas, cilantro, lime juice, chilies, & mayo) ¼ c. Jicama Sticks ¼ c. Mango Chunks 2 pkgs. Wheatsworth Crackers PM SNACK 2 pkgs. Ritz Crackers 1 tbsp. Sunbutter 2 BREAKFAST ½ ea. Fresh Peach ⅓ c. Kix Cereal LUNCH *VEGGIE PITA POCKET 1 ea. Hard Boiled Egg ½ oz. Shredded Cheese ¼ c. Lettuce, Carrots & Cucumbers Ranch Dressing ¼ c. Fresh Strawberries ½ ea. Whole Wheat Pita Bread PM SNACK ½ c. Tropcial Fruit Salad ½ c. 1% Low-Fat Milk 3 BREAKFAST 1 ea. Fresh Banana ½ sl. Whole Wheat Cinnamon Bread LUNCH ½ c. GROUND TURKEY & WHOLE WHEAT SPAGHETTI ¼ c. Fresh Spinach Salad Garnished With Red Bell Peppers Italian Dressing 1 ea. Fresh Plum PM SNACK 2 pkgs. Wheat Crackers 1 ea. Fresh Kiwi 4 BREAKFAST ½ c. Fresh Strawberries ⅓ c. Cheerios LUNCH 1½ ozs. TURKEY HAM & CHEESE Mayo & Mustard Dressing ¼ c. Broccoli Florets/Ranch Dressing ¼ ea. Fresh Nectarine 1 sl. Whole Wheat Bread PM SNACK ½ ea. Fresh Apple 1 tbsp. Sunbutter 7 BREAKFAST ½ ea. Fresh Apple ⅓ c. Mini Wheat Cereal LUNCH 1 c. WHOLE GRAIN ROTINI & CHEESE ¼ c. Rainbow Coleslaw 1 ea. Fresh Plum PM SNACK ½ c. Carrots & Celery Sticks ⅛ c. Cottage Cheese 8 BREAKFAST 1 ea. Fresh Orange 1 sl. Raisin Bread/Sunbutter LUNCH ⅔ c. GROUND TURKEY & SPANISH RICE (ground turkey, green peppers, tomatoes, tomato paste, & brown rice) ¼ ea. Fresh Nectarine PM SNACK 1 ea. Fresh Banana ½ c. 1% Low-Fat Milk 9 BREAKFAST ½ c. Pineapple Tidbits ½ ea. Whole Wheat Bagel/Low-Fat Cream Cheese LUNCH 1 c. CHICKEN CHILAQUILES WITH WHOLE GRAIN CORN TORTILLA CHIPS ¼ c. Jicama Sticks ¼ c. Mango Chunks PM SNACK 1 ea. Whole Wheat Tortilla/Hummus ½ c. 1% Low-Fat Milk 10 BREAKFAST 1 ea. Fresh Kiwi ⅓ c. Bran Cereal LUNCH ⅜ c. RED BEANS ¼ c. Spring Salad Mix/Italian Dressing ¼ ea. Fresh Peach ¼ c. Whole Grain Brown Rice PM SNACK ½ c. Broccoli Florets & Bell Pepper Strips/Ranch Dressing 6 ea. Wheat Thin Crackers 11 BREAKFAST ½ c. Fresh Strawberries ¼ c. Low-Fat Plain Yogurt/Granola LUNCH 1 ea. CRUNCHY HAWAIIAN CHICKEN WRAP (diced chicken, broccoli, carrots, pineapple, & spinach) 1 sl. Fresh Cantaloupe 1 ea. Whole Wheat Tortilla PM SNACK ⅓ c. LETS GO FISHING TRAIL MIX (crispix, pretzels, fish & cheese crackers) ½ c. 1% Low-Fat Milk 14 BREAKFAST 1 ea. Fresh Orange ⅓ c. Rice Chex Cereal LUNCH ¾ c.VEGETABLE CHILI (kidney beans, tomatoes, bulgur wheat, yogurt, & cheddar cheese) ¼ ea. Fresh Apple 1 ea. Whole Wheat Tortilla PM SNACK 2 pkgs. Wheatsworth Crackers 1 ea. String Cheese 15 BREAKFAST 1 ea. Fresh Kiwi ½ ea. Whole Wheat English Muffin/Low-Fat Cream Cheese LUNCH 1½ ozs. OVEN BAKED CHICKEN ¼ c. Broccoli Florets/Ranch Dressing ¼ ea. Fresh Peach 1 ea. Whole Wheat Dinner Roll PM SNACK ½ c. Cucumber Slices & Carrot Sticks ⅛ c. Chickpea Dip 16 BREAKFAST 1 ea. Fresh Banana ⅓ c. Kix Cereal LUNCH 1½ oz. TURKEY TACOS WITH CHEESE ¼ c. Shredded Lettuce & Diced Tomatoes ¼ c. Mango Chunks 2 ea. Whole Grain Mini Corn Tortillas PM SNACK 1 ea. Fresh Orange 1 ea. Hard Boiled Egg 17 BREAKFAST ½ c. Fresh Strawberries ½ sl. Whole Wheat Cinnamon Bread 1 ea. Turkey Sausage LUNCH ⅜ c. SEASONED BLACKEYE PEAS ¼ c. Collard Greens 1 sl. Fresh Cantaloupe 1 sq. Homemade Whole Wheat Cornbread PM SNACK ½ c. Cauliflower Florets & Zucchini Sticks/Dill Scallion Dip 2 pkgs. Wheat Crackers 18 BREAKFAST 1 ea. Fresh Plum ⅓ c. Cheerios LUNCH 1½ ozs. TURKEY & SWISS CHEESE Mayo & Mustard Dressing 1 ea. Leafy Green Lettuce & 1 ea. Tomato Slice ¼ ea. Fresh Apple 1 sl. Whole Wheat Bread PM SNACK – NUTRITION EXPERIENCE ANTS ON A LOG ¼ c. Celery Sticks 1 tbsp. Sunbutter/Raisins ½ c. 1% Low-Fat Milk 21 BREAKFAST 1 ea. Fresh Kiwi ⅓ c. Corn Chex Cereal LUNCH 1 ea. SOUTHWEST VEGGIE WRAP (coleslaw mix, cucumbers, black beans, salsa, romaine, spinach, & cheddar cheese) ¼ c. Fresh Strawberries 1 ea. Whole Wheat Tortilla PM SNACK ½ ea. Fresh Apple 1 tbsp. Sunbutter 22 BREAKFAST 1 ea. Fresh Orange ½ ea. Whole Wheat Bagel/Low-Fat Cream Cheese LUNCH 1½ ozs. B.B.Q. GROUND TURKEY ¼ c. Spinach Salad/Raspberry Dressing 1 ea. Fresh Plum 1 ea. Whole Wheat Hamburger Bun PM SNACK 1 pkg. Graham Crackers ½ c. 1% Low-Fat Milk 23 BREAKFAST ½ c. Pineapple Chunks ½ ea. Whole Wheat English Muffin/Sunbutter LUNCH ¾ c. + 1-tbsp. STIR-FRY CHICKEN (diced chicken, shredded cabbage, carrots, & whole wheat spaghetti) ¼ ea. Fresh Peach PM SNACK 1 pkg. Goldfish Pretzel Crackers ½ c. 1% Low-Fat Milk 24 BREAKFAST 1 ea. Fresh Banana ¼ c. Cinnamon Oatmeal With Vanilla & Raisins LUNCH 1 ea. MEXICAN PIZZA (refried beans, tomato paste, salsa, & mozzarella cheese) 1 sl. Fresh Watermelon 1 ea. Whole Wheat Flour Tortilla PM SNACK ½ c. Cucumber & Tomato With Italian Dressing 2 pkgs. Wheat Crackers 25 BREAKFAST 1 ea. Fresh Apricot ½ sl. Whole Wheat Toast ⅛ c. Srambled Eggs & Turkey Ham LUNCH ¾ c. CURRY CHICKEN SALAD ¼ c. Baby Carrots (No Dressing) ¼ c. Fresh Strawberries ½ ea. Whole Wheat Pita Bread PM SNACK ¼ c. Homemade Pico De Gallo 5 ea. Whole Grain Corn Tortilla Chips ½ c. 1% Low-Fat Milk 28 BREAKFAST ½ ea. Fresh Apple ⅓ c. Kix Cereal LUNCH ¾ c. SANTA FE RICE & BEANS (pinto beans, tomatoes, salsa, cheese, sour cream, & whole grain brown rice) 1 ea. Fresh Kiwi PM SNACK 1 pkg. Cheese Crackers ½ c. 1% Low-Fat Milk 29 BREAKFAST 1 ea. Fresh Orange ⅓ c. Bran Cereal LUNCH 1 ½ ozs ROASTED TURKEY & CHEESE Mayo Mustard Dressing ¼ c. Sesame Coleslaw 1 ea. Fresh Aprciot 1 sl. Whole Wheat Bread PM SNACK ¼ c. Low-Fat Plain Yogurt ½ c. Fresh Strawberries 30 Teacher Training No School 31 BREAKFAST ½ c. Fresh Strawberries ⅓ c. Cornflakes LUNCH ¾ c. RANCH STYLE CHICKEN SALAD WITH DICED CUCUMBERS & TOMATOES ¼ c. Oven Baked Sweet Potatoes ¼ ea. Fresh Apple ½ ea. Whole Wheat Pita Bread PM SNACK ½ c. Mango Chunks ½ c. 1% Low-Fat Milk ALL BREAKFAST & LUNCH SERVED WITH ¾ c. 1% LOW-FAT MILK *Indicates vegetable included in main dish WATER IS OFFERED THROUGHOUT THE DAY September 26, 2017 Contra Costa County Board of Supervisors Minutes 865 CSB’s Child Outcomes Report – 2016-17 Preschool Year-End Assessment 2016-2017 Preschool Child Outcomes Report – Year-End Assessment 1 | P a g e Executive Summary Overview of Methods The Community Services Bureau (CSB) utilizes DRDP-2015© to assess the development of preschoolers and pre-kindergarteners enrolled in the program. Three assessments are conducted each program year using this instrument as follows: 1st Assessment: Within 60 days from the date of enrollment 2nd Assessment: Within 150 from the date of enrollment 3rd Assessment: In June The Instrument: DRDP-2015© Domains & Measures Using the DRDP-2015©, CSB staff assesses the development of preschoolers on the following seven thematic domains: 1. Approaches to Learning Self-Regulation (ATL-REG) 2. Social and Emotional Development (SED) 3. Language Development (LANG) 4. Literacy Development (LIT) 5. Mathematics (MATH) 6. Physical Development (PD) 7. Health (HLTH) Within each domain, with the exception of MATH, are measures. 1. ATL-REG has seven measures: 1) Attention Maintenance, 2) Self-Comforting, 3) Imitation, 4) Curiosity and Initiative in Learning, 5) Self-Control of Feelings and Behavior, 6) Engagement and Persistence, and 7) Shared Use of Space and Materials. 2. SED has five measures: 1) Identity of Self in Relation to Others, 2) Social and Emotional Understanding, 3) Relationships and Social Interactions with Familiar Adults, 4) Relationships and Social Interactions with Peers, and 5) Symbolic and Sociodramatic Play. 3. LANG & LIT are combined as Language and Literacy Development (LLD). This area has ten measures: 1) Understanding of Language (Receptive), 2) Responsiveness to Language, 3) Communication and Use of Language (Expressive), 4) Reciprocal Communication and Conversation, 5) Interest in Literacy, 6) Comprehension of Age-Appropriate Text, 7) Concepts About Print, 8) Phonological Awareness, 9) Letter and Word Knowledge, and 10) Emergent Writing. 4. COG has seven measures: 1) Spatial Relationships, 2) Classification, 3) Number Sense of Quantity, 4) Number Sense of Math Operations, 5) Measurements, 6) Patterning, and 7) Shapes. 5. PD & HLTH are combined as PD-HLTH and has ten measures: 1) Perceptual-Motor Skills and Movement Concepts, 2) Gross Locomotor Movement Skills, 3) Gross Motor Manipulative Skills, 4) Fine Motor Manipulative Skills, 5) Safety, 6) Personal Care Routines: Hygiene, 7) Personal Care Routines: Feeding, 8) Personal Care Routines: Dressing, 9) Active Physical Play, and 10) Nutrition Results are based on developmental level for each domain and measure, and are reported in aggregate across all enrolled children (ages 3-5). The age ranges are broken down by date of birth. Preschoolers: 3 – 4 year olds Pre-Kindergarteners: 4.5 – 5 year olds September 26, 2017 Contra Costa County Board of Supervisors Minutes 866 CSB’s Child Outcomes Report – 2016-17 Preschool Year-End Assessment 2016-2017 Preschool Child Outcomes Report – Year-End Assessment 2 | P a g e Key Findings Preschoolers: o The domain with the greatest improvement was Social and Emotional Development: Social and Emotional Understanding (SED 2) with a fifty percent (50%) increase improvement with children at the developmental level of building middle and above from baseline to year-end assessment. o The domain with the lowest percentage of improvement was Physical Development Health: Perceptual-Motor Skills and Movement Concepts (PD-HLTH 1) with a twenty- seven percent (27%) increase of improvement at the developmental level of building and above during the baseline to mid-year assessment. Pre-Kindergarteners: o The domain with the greatest improvement was Cognition Including Math and Science: Measurement (COG 5) with a fifty-eight percent (58%) increase improvement with children at the developmental level of building later and above from baseline to year- end assessment. o The domain with the lowest percentage of improvement was Physical Development Health: Perceptual-Motor Skills and Movement Concepts (PD-HLTH 1) with a fifty-one (51%) increase of improvement at the developmental level of building later and above during the baseline to mid-year assessment. Results for the 5 Targeted Domains Figure 4 above represents the preschoolers’ baseline percentages for the developmental domain measure in blue , mid-year outcomes in red, actual year-end outcomes in green, and expected year-end outcomes in purple. 16%16% 37% 13% 65% 40%42% 64% 35% 84% 63%66% 86% 60% 92% 60%60% 80% 60% 90% ATL-REG 5 SED 2 LLD 9 COG 5 PD-HLTH 1 Preschoolers: 2016-17 Outcomes Baseline 2016 Outcomes Mid-Year Outcomes Actual Year-End Outcomes Expected Year-End Outcomes September 26, 2017 Contra Costa County Board of Supervisors Minutes 867 CSB’s Child Outcomes Report – 2016-17 Preschool Year-End Assessment 2016-2017 Preschool Child Outcomes Report – Year-End Assessment 3 | P a g e Figure 5 above represents the pre-kindergarteners’ baseline percentages for the developmental domain measure in blue, mid-year outcomes in red, actual year-end outcomes in green, and expected year-end outcomes in purple. 19%21%16%16% 37%38%43%37%37% 62% 74%77%73%74% 88% 70%75%70%70%80% ATL-REG 5 SED 2 LLD 9 COG 5 PD-HLTH 1 Pre-Kindergarteners: 2016-17 Outcomes Baseline 2016 Outcomes Mid-Year Outcomes Actual Year-End Outcomes Expected Year-End Outcomes September 26, 2017 Contra Costa County Board of Supervisors Minutes 868 CSB’s Child Outcomes Report – 2016-17 Infant/Toddler Year-End Assessment 2016-2017 Infant/Toddler Child Outcomes Report – Year-End Assessment 1 | P a g e Executive Summary Overview of Methods The Community Services Bureau (CSB) utilizes DRDP-2015© to assess the development of infants and toddlers enrolled in the program. Three assessments are conducted each program year using this instrument as follows: 1st Assessment: Within 60 days from the date of enrollment 2nd Assessment: Within 150 from the date of enrollment 3rd Assessment: In June The Instrument: DRDP – 2015© Domains & Measures Using the DRDP-2015©, CSB staff assesses the development of infants and toddlers on the following five thematic domains. Within each domain are measures. 1. Approaches to Learning Self-Regulation (ATL-REG) - 1) Attention Maintenance, 2) Self- Comforting, 3) Imitation, 4) Curiosity and Initiative in Learning, and 5) Self-Control of Feelings and Behavior 2. Social and Emotional Development (SED) - 1) Identity of Self in Relation to Others, 2) Social and Emotional Understanding, 3) Relationships and Social Interactions with Familiar Adults, 4) Relationships and Social Interactions with Peers, and 5) Symbolic and Sociodramatic Play 3. Language and Literacy Development (LLD) - 1) Understanding of Language (Receptive), 2) Responsiveness to Language, 3) Communication and Use of Language (Expressive), 4) Reciprocal Communication and Conversation, and 5) Interest in Literacy 4. Cognition Including Math and Science (COG) - COG 4-7 and 10 are only use for preschool age children. 1) Spatial Relationships, 2) Classification, 3) Number Sense of Quantity, 8) Cause and Effect, 9) Inquiry Through Observation and Investigation, and 11) Knowledge of the Natural World 5. Physical Development Health (PD-HLTH) - 1) Perceptual-Motor Skills and Movement Concepts, 2) Gross Locomotor Movement Skills, 3) Gross Motor Manipulative Skills, 4) Fine Motor Manipulative Skills, 5) Safety, 6) Personal Care Routines: Hygiene, 7) Personal Care Routines: Feeding, and 8) Personal Care Routines: Dressing Results are based on developmental level for each domain and measure, and are reported in aggregate across all enrolled children (ages 0-3). The age ranges are broken down by months. Infants: Birth – 18 months Toddlers: 19 – 35 months Key Findings Infants: o The domain with the greatest improvement was Language and Literacy Development: Interest in Literacy (LLD 5) with a twenty-two percent (22%) increase improvement with children at the developmental level of responding later and above from baseline to year-end assessment. o The domain with the lowest percentage of improvement was Social and Emotional Development: Symbolic and Sociodramatic Play (SED 5) with a thirteen percent (13%) September 26, 2017 Contra Costa County Board of Supervisors Minutes 869 CSB’s Child Outcomes Report – 2016-17 Infant/Toddler Year-End Assessment 2016-2017 Infant/Toddler Child Outcomes Report – Year-End Assessment 2 | P a g e increase at the developmental level of responding later and above during the baseline to year-end assessment. Toddlers: o The domain with the greatest improvement was Cognition Including Math and Science: Number Sense of Quantity (COG 3) with a fifty-five percent (55%) increase of improvement with children at the developmental level of exploring later and above from baseline to year-end assessment. o The domain with the lowest percentage of improvement was Language and Literacy Development: Interest in Literacy (LLD 5) with a thirty-six percent (36%) increase of improvement with children at the developmental level of exploring later and above from baseline to year-end assessment. Results for the Targeted 5 Domains Figure 4 above represents the infants’ baseline percentages for the developmental domain measure in blue, mid- year percentages in red, year-end outcomes in green, and expected outcomes by June 2017 in purple. Figure 5 above represents the toddlers’ baseline percentages for the developmental domain measure in blue, mid- year percentages in red, year-end outcomes in green, and expected outcomes by June 2017 in purple. 68%79%73%71%75%87%83%80%76%85%89%92%95%91%94%85%90%90%90%90% ATL-REG 5 SED 5 LLD 5 COG 3 PD-HLTH 3 Infants: 2016-17 Outcomes Baseline 2016 Outcomes Mid-Year Outcomes Actual Year-End Outcomes Expected Year-End Outcomes 46%43% 57% 25% 51% 74%74%81%76%77%86%90%93%80%88%90%90%90%85%85% ATL-REG 5 SED 5 LLD 5 COG 3 PD-HLTH 3 Toddlers: 2016-17 Outcomes Baseline 2016 Outcomes Mid-Year Outcomes Actual Year-End Outcomes Expected Year-End Outcomes September 26, 2017 Contra Costa County Board of Supervisors Minutes 870 Community Services Bureau Monitoring Report Summary June 2017 2016-2017 Ongoing Monitoring Report 2nd Period Semi-Annual Summary Report (Jan-June)-Final June 2017 Description: Community Services Bureau implements a process of ongoing monitoring of its operations and services that includes: (1) using measures, tools, or procedures to implement the system of ongoing monitoring; (2) assigning staff and consultants to the ongoing monitoring of each service; (3) collecting, analyzing and reporting on the program’s progress towards its own goals for quality; and (4) following-up on and correcting any weaknesses identified through ongoing monitoring. This summary report reflects the compiled results of the monitoring conducted for the period of January 2017 through June 2017. Summary of Monitoring Activities: Monitoring was conducted for directly operated CSB centers, partner agency centers and family child care homes, and the Delegate Agency, First Baptist Head Start. This report highlights the monitoring results in the areas of Health and Safety, Comprehensive Services, Eligibility, Education, and Classroom Assessment Scoring System (CLASS) for preschool classrooms. Data sources utilized by the team included: child and family files, classroom observations, CLOUDS database reports, and parent and staff interviews.  533 Child and family files reviewed  21 classrooms sampled for Health and Safety  49 directly operated, partner and delegate agency infant, toddler, and preschool classroom and family child care environments observed  34 classrooms received CLASS Observations September 26, 2017 Contra Costa County Board of Supervisors Minutes 871 Community Services Bureau Monitoring Report Summary June 2017 2016-2017 Ongoing Monitoring Report 2nd Period Semi-Annual Summary Report (Jan-June)-Final June 2017 HEALTH AND SAFETY Top 3 Strengths:  Food allergies are accommodated.  All staff and children in attendance are signed into CLOUDS.  Staff location provides coverage to clearly view and account for all children indoors and outdoors. Concerns:  Toothbrushes are not stored in covered holders, are touching each other and/or handled in an unsanitary manner.  Current emergency cards are not readily available in one place.  Parent committee does not meet monthly or minutes and agendas are not available or posted. Corrective Actions: Corrective actions were taken and validated. NEED AND ELIGIBILITY Top 3 Strengths:  Children meet eligibility criteria established by funding source(s).  Child and family files are locked to ensure confidentiality.  Verification of age is present and matches CLOUDS. Concerns:  Income eligibility is not current, correct or verified and does not match CLOUDS.  Eligible income snapshot in CLOUDS does not reflect correct income or family size.  CD-9600 (application): Need/work/training is not current and does not match documentation on CLOUDS. Corrective Actions: Corrective actions were taken and validated. COMPREHENSIVE SERVICES Top 3 Strengths:  Discipline policy and positive guidance plan are followed and in the file.  Copy of goals and objectives of IEP/IFSP is provided to the teacher.  Child and family files are locked to ensure confidentiality. Concerns:  Physical exam form is not current, completed, signed, date stamped with the date received and/or not entered in CLOUDS.  CLOUDS Health History with consents section is incomplete.  Family Referrals & Services are not entered on CLOUDS or follow-up is not indicated. Corrective Actions: Corrective actions were taken and validated. September 26, 2017 Contra Costa County Board of Supervisors Minutes 872 Community Services Bureau Monitoring Report Summary June 2017 2016-2017 Ongoing Monitoring Report 2nd Period Semi-Annual Summary Report (Jan-June)-Final June 2017 EDUCATION FILE Top 3 Strengths:  Education referrals, case managements, and re-screenings are documented in the file and CLOUDS.  Toddler Transition Plans are updated at 33 months.  ASQ-SE re-screening by teacher is done within 30 days of completion of the first screening. Concerns:  Parent Conferences: First conference is not conducted within 90 days and/or does not include individualized goals for child and parent/child home activities.  Initial Home Visit is not completed within 45 days and/or not in the file.  ASQ-3 Screening is not conducted for newly enrolled children within 45 days and/or the form is not completed, scored, signed, or in the file or CLOUDS. Corrective Actions: Corrective actions were taken and validated. FCC ENVIRONMENT & EDUCATION Top 3 Strengths:  Evidence of multicultural and disability materials are found within the classroom.  Daily schedule is posted for parents and a picture schedule is posted for children.  Provider interacts with the children in positive ways and appropriate language is used. Concerns:  Child individualization is not evident on lesson plans.  Fence is not in good shape with securable gate and/or the environment is unpresentable and contains debris.  Lesson plan does not demonstrate an integrated curriculum over a month, does not have a variety of activities and/or is not posted or followed. Corrective Actions: Corrective action plans were developed and validated. PRESCHOOL EDUCATION ENVIRONMENT Top 3 Strengths:  Space and Furnishings- Furniture for care, play & learning: Routine care furniture is convenient to use.  Language Reasoning- Informal use of language: Staff have individual conversations with most of the children and staff encourage communication among children.  Interaction- Staff-child interactions: Staff respond sympathetically to help upset children and seem to enjoy being with the children. Concerns:  Activities- Blocks: Special bock areas were not consistently set aside and/or there are not enough blocks for at least three or more children to build at the same time .  Personal Care Routines- Health Practices: Staff did not take action to prevent spread of germs. Corrective Actions: Corrective action plans were developed and validated. September 26, 2017 Contra Costa County Board of Supervisors Minutes 873 Community Services Bureau Monitoring Report Summary June 2017 2016-2017 Ongoing Monitoring Report 2nd Period Semi-Annual Summary Report (Jan-June)-Final June 2017 INFANT/TODDLER EDUCATION Top 3 Strengths:  Listening & Talking- Helping children use language: Staff use a wide range of simple, exact words in communicating with children.  Activities- Promoting acceptance of diversity: Dolls, books and images in classroom show people of different races, cultures, ages, abilities and gender.  Interaction- Peer interaction: Staff explain children’s actions, intentions, and feelings to other children and model positive social interaction. Concerns:  Personal Care Routines- Diapering/toileting: Sinks used for handwashing after diapering not consistently being sanitized before being used for other purposes.  Program Structure- Provisions for children with disabilities: Parents not frequently involved in sharing information with staff. Corrective Actions: Corrective action plans were developed and validated. CLASS Domain CSB Average Score CSB Threshold Federal Threshold Based on lowest 10% of CLASS Scores of programs reviewed in 2016. Emotional Support 6.54 6 5.59 Classroom Organization 6.21 6 5.25 Instructional Support 3.46 3 2.22 CSB average scores exceed current Designation Renewal System threshold. September 26, 2017 Contra Costa County Board of Supervisors Minutes 874 RECOMMENDATION(S): ACCEPT the Annual Report on Revolving and Cash Difference Funds, Overage Fund, and Shortages for fiscal year 2016-2017. FISCAL IMPACT: None. BACKGROUND: Provisions of Government Code Sections 29321.1 and 29370.1 and Contra Costa County Board of Supervisors Resolution No. 92/525 authorize the County Auditor-Controller to establish, increase, reduce, or discontinue Revolving Funds and Cash Difference Funds. Provisions of Government Code Sections 29380.1 and 29390.1 and Contra Costa County Board of Supervisors Resolution No. 83/1062 authorize the County Auditor-Controller to replenish the Cash Difference Funds and to transfer money in the Overage Fund to the General Fund. With respect to those authorities and to conform with Government Code Sections 29321.1, 29370.1, 29380.1, and 29390.1, the County Auditor-Controller submits this report showing the officers and details of the balances of the Revolving and Cash Difference Funds, Overage Fund, and Shortages for fiscal year 2016-2017. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Joanne Bohren, 925-335-8640 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 81 To:Board of Supervisors From:Robert Campbell, Auditor-Controller Date:September 26, 2017 Contra Costa County Subject:Accept Annual Report on Revolving and Cash Difference Funds, Overage Fund, and Shortages for fiscal year 2016-2017 from the County Auditor-Controller September 26, 2017 Contra Costa County Board of Supervisors Minutes 875 CONSEQUENCE OF NEGATIVE ACTION: The County Auditor-Controller would not comply with Government Code Sections 29321.1, 29370.1, 29380.1, and 29390.1. ATTACHMENTS 2016-2017 Report on Revolving and Cash Difference Funds, Overages, Shortages September 26, 2017 Contra Costa County Board of Supervisors Minutes 876 September 26, 2017 Contra Costa County Board of Supervisors Minutes 877 September 26, 2017 Contra Costa County Board of Supervisors Minutes 878 September 26, 2017 Contra Costa County Board of Supervisors Minutes 879 September 26, 2017 Contra Costa County Board of Supervisors Minutes 880 September 26, 2017 Contra Costa County Board of Supervisors Minutes 881 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a Memorandum of Understanding with Mills College in Oakland, California, to allow non-paid student intern field placement at Employment and Human Services Department childcare centers for observation and assessments in child development theory and practice for the term September 1, 2017 through August 31, 2020. FISCAL IMPACT: None. This is a Memorandum of Understanding. BACKGROUND: The purpose of this agreement is to provide Mills College School of Education graduate students internships at selected childcare sites within the Employment & Human Services Department, Community Services Bureau (CSB). The purpose of establishing this Memorandum of Understanding (MOU) is to synthesize learning objectives for the students and to increase community partnership and expand exposure to education theories for CSB. The proposed internships fall under the auspices of "unpaid volunteer programs" and will follow policies and procedures outlined in County Administrative Bulletin 421.1 (County Volunteer Programs). The internship program will be supervised by CSB management. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6389 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Nasim Eghlima, Cassandra Youngblood C. 82 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:September 26, 2017 Contra Costa County Subject:Memorandum of Understanding with Mills College, Oakland, California September 26, 2017 Contra Costa County Board of Supervisors Minutes 882 CONSEQUENCE OF NEGATIVE ACTION: If not approved, interns will not be placed at childcare centers. CHILDREN'S IMPACT STATEMENT: The Community Services Bureau of the Employment & Human Services Department’s Head Start program supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to children from low income families throughout Contra Costa County. September 26, 2017 Contra Costa County Board of Supervisors Minutes 883 RECOMMENDATION(S): ACCEPT and APPROVE the Sustainability Commission Bylaws. FISCAL IMPACT: None BACKGROUND: On November 15, 2016, the Board of Supervisors approved the creation of the Sustainability Commission to advise the Board and County staff on implementation of the County’s Climate Action Plan. The Sustainability Commission consists of 11 members and five alternates: one member and one alternate representing each supervisorial district; two members representing community groups; two members representing commercial groups; one member representing environmental justice issues; and one member who works for an education or research institution. The members were appointed by the Board on March 14, 2017, March 28, 2017, and April 18, 2017. On June 26, 2017, the Sustainability Commission held its first meeting and reviewed draft Bylaws. Members and alternates discussed the draft Bylaws and had a number of suggestions; therefore, the matter was tabled until the next meeting so staff could update the draft Bylaws to reflect member suggestions and consult with County Counsel. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Jody London (925) 674-7871 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 83 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:September 26, 2017 Contra Costa County Subject:Bylaws for the Sustainability Commission September 26, 2017 Contra Costa County Board of Supervisors Minutes 884 BACKGROUND: (CONT'D) At its next meeting, August 28, 2017, the Commission approved the updated Bylaws. The Bylaws will go into effect upon approval by the Board of Supervisors. CONSEQUENCE OF NEGATIVE ACTION: The Sustainability Commission will not have a framework for its operation. ATTACHMENTS Sustainability Commission Bylaws September 26, 2017 Contra Costa County Board of Supervisors Minutes 885 BY-LAWS of the CONTRA COSTA COUNTY SUSTAINABILITY COMMISSION I. Name The name of this commission shall be the “Contra Costa County Sustainability Commission” (hereinafter referred to as the “Sustainability Commission” or “Commission”). II. Purpose The general purposes of the Commission shall be as follows: A. Advise the Board of Supervisors and staff on successful implementation of the Climate Action Plan, including suggestions on how that work can be performed more efficiently and effectively. B. Advise the Board of Supervisors on opportunities to realize equity and fairness across the diverse communities of Contra Costa County in sustainability programs that support the Climate Action Plan. C. Advise the Board of Supervisors and staff on how to better engage Contra Costa County residents and businesses on sustainability issues and implementation of the Climate Action Plan. III. Membership A. Members. The Commission shall consist of members as approved by the Board of Supervisors. Members serve at the pleasure of the Board of Supervisors and may be removed during their terms of office by a majority vote of the Board at its pleasure. B. Status Changes. If a member’s work status or residence changes, the member must notify the Commission in writing, within thirty (30) days of the change in status. The Chair shall review the change of status and determine if the member is still eligible for membership. If the member is found to be ineligible, the Chair shall forward the appropriate information to the Board of Supervisors. C. Terms. Members shall serve a four-year term, after the initial terms approved by the Board of Supervisors expire. There will not be a term limit and members may serve more than one (1) term if reappointed. D. Resignation. Any member who desires to resign his or her position with the Commission should do so in writing and file it with the Clerk of the Board, the Chair, and staff to the Commission. Advanced notice is preferred to allow for a timely appointment to fill the vacancy. September 26, 2017 Contra Costa County Board of Supervisors Minutes 886 E. Vacancies. A vacancy during the term of any member will be filled by the Board of Supervisors for the remainder of the then-current term. F. Member Responsibilities. Each member is expected to: 1. Have an interest in and commitment to the Purpose of the Commission. 2. Attend meetings of the Commission. Members are expected to notify the Chair in advance of any absence from a meeting. Members may be excused by the Chair for authorized absences. A member that is absent from three (3) consecutive scheduled meetings without authorization from the Chair will be considered to have resigned his or her position with the Commission, and the Chair will notify the Board of Supervisors of the vacancy. 3. Comply with the Contra Costa County policy for Board Appointees concerning Conflict of Interest and Open Meetings, Resolution No. 2002/376. G. Alternate Members. Alternate members are non-voting members except that alternates shall fill in for the regular district representative member appointed from the same district when the regular member is absent from part or all of a meeting, during which time the alternate member shall constitute a voting member. IV. Organization A. Officers. The officers of the Commission shall be the Chair, Vice-Chair, and Secretary. The Commission shall annually at its first meeting in the calendar year elect its Chair and Vice-Chair. The Sustainability Coordinator shall serve as the Secretary. 1. Duties of the Chair. The Chair shall conduct meetings, develop agendas, and serve as the official spokesperson for the Commission. 2. Duties of the Vice-Chair. The Vice-Chair shall act for the Chair in the Chair’s absence. B. Subcommittees. The Chair may appoint subcommittees composed solely of members of the Commission. The Chair shall serve as an ex-officio member on all subcommittees. C. Staff. The Sustainability Coordinator shall serve as staff to the Commission. Staff shall: September 26, 2017 Contra Costa County Board of Supervisors Minutes 887 1. Prepare and issue agendas in accordance with the Brown Act and the County’s Better Government Ordinance. 2. Finalize minutes and distribute minutes to members and the Clerk of the Board after adoption by the Commission. 3. Prepare the annual report at the direction of the Commission for submission to the Board of Supervisors. 4. Maintain physical and electronic records of the Commission. 5. Keep meeting attendance records. 6. Send and retain copies of correspondence authorized by the Commission. V. Meetings A. All meetings of the Commission shall be open public meetings and shall be conducted in accordance with the Brown Act and the County’s Better Government Ordinance. B. Regular meetings of the Commission shall be held on the fourth Monday in February, April, June, August, October, and December, at 5:00 p.m., at a location to be determined by the Commission and staff. The December meeting will occur prior to the fourth Monday in December, as approved by the Commission. C. Six voting members constitute a quorum. A quorum must be present to hold a meeting. In the absence of a quorum, no formal action shall be taken except to adjourn the meeting to a subsequent date. D. Only regular members and alternates filling in for absent regular members shall vote on matters before the Commission. The Commission may take action by approval of a majority of the voting members present. E. The Commission may call a special meeting if the Commission’s business requires it to meet more frequently, but a quorum is required for any meeting to proceed. VI. Annual Objectives The Commission shall establish an annual work plan and a list of goals and priorities that will guide the work of the Commission over the year. VII. Reports The Commission shall submit: September 26, 2017 Contra Costa County Board of Supervisors Minutes 888 A. Regular reports to the Ad Hoc Sustainability Committee or its successor. B. An annual report to the Board of Supervisors as required by Resolution No. 2011/498 and as amended. C. Other reports to the Board of Supervisors as appropriate. VIII. Conflicts with County Policies To the extent there are any inconsistencies between these bylaws and the resolutions creating the Commission or countywide advisory body policies, the resolutions and countywide advisory body policies will govern. IX. Bylaws/Amendments These bylaws and any bylaw amendments shall be recommended by the Commission and be effective upon approval by the Board of Supervisors. Adopted by Sustainability Commission August 28, 2017 September 26, 2017 Contra Costa County Board of Supervisors Minutes 889 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Memorandum of Understanding #23-623 with Food Bank of Contra Costa and Solano, a non-financial agreement, to collaborate with Contra Costa Health Services Department in the coordination of the Community Produce Program for Contra Costa County low-income residents for the period from September 1, 2017 through August 31, 2019. FISCAL IMPACT: This is a non-financial agreement. BACKGROUND: The Community Produce Program enables the Food Bank of Contra Costa and Solano to distribute fresh produce directly to low-income County residents. Fresh produce is available at distribution sites in areas that are determined to be high need, assuring access to people who are in need of high-nutrition and fresh produce. Approval of this Memorandum of Understanding will allow Contra Costa Health Services to assist the Food Bank of Contra Costa and Solano with recruiting volunteers, distributing informational materials and providing a safe, clean designated area for the produce truck through August 31, 2019. This contract includes mutual indemnification to hold harmless both parties for any claims arising out of the performance of this contract. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: William Walker, M.D., 925-957-5403 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: L Walker , M Wilhelm C. 84 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 26, 2017 Contra Costa County Subject:Memorandum of Understanding #23-623 with Food Bank of Contra Costa and Solano September 26, 2017 Contra Costa County Board of Supervisors Minutes 890 CONSEQUENCE OF NEGATIVE ACTION: If this agreement is not approved, low-income residents will not have access to free and fresh produce through the Community Produce Program. CHILDREN'S IMPACT STATEMENT: This program supports the following Board of Supervisors’ community outcomes: “Children Ready For and Succeeding in School”; “Families that are Safe, Stable, and Nurturing”; and “Communities that are Safe and Provide a High Quality of Life for Children and Families”. Expected program outcomes include an increase in positive social and emotional development as measured by the Child and Adolescent Functional Assessment Scale. September 26, 2017 Contra Costa County Board of Supervisors Minutes 891 RECOMMENDATION(S): APPROVE and AUTHORIZE the Amended 2017/2018 North Richmond Waste and Recovery Mitigation Fee Expenditure Plan (Exhibit A), identifying the activities authorized to be funded with Mitigation Fee revenue and respective funding allocations for the period of July 1, 2017 through June 30, 2018. FISCAL IMPACT: The proposed action will not have an impact on the County’s General Fund. Mitigation Fee revenue is used to cover the costs incurred by the County for any activities (Strategies) authorized to be funded under each applicable annual North Richmond Waste and Recovery Mitigation Fee Expenditure Plan. The Expenditure Plan includes a Contingency line item in the budget adequate to serve as a cushion for a potential revenue shortfall. BACKGROUND: The purpose of the North Richmond Mitigation Fee (NRMF) is to mitigate designated impacts resulting from the County and City approved land use permits for the expanded Bulk Material Processing Center (BMPC) located in North Richmond. New Expenditure Plans and/or modifications to existing Expenditure Plans (Amended Expenditure Plans) must be approved by both the County Board of Supervisors and Richmond City Council to authorize use of NRMF funding. The 2017/2018 North Richmond Mitigation Fee Expenditure Plan was approved by the County Board of Supervisors in June 2017 and by the Richmond City Council in July 2017. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Demian Hardman (925) 674-7826 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 85 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:September 26, 2017 Contra Costa County Subject:Amended 2017/2018 North Richmond Waste and Recovery Mitigation Fee Expenditure Plan September 26, 2017 Contra Costa County Board of Supervisors Minutes 892 BACKGROUND: (CONT'D) In late August of 2017, Supervisor Gioia’s Office informed Department of Conservation & Development (DCD) staff that the person hired to fill the NRMF funded Community Services Coordinator position (Expenditure Plan Strategy 8) in late July had still not been paid by her employer, Neighborhood House of North Richmond (NHNR), the implementing nonprofit organization named in the Expenditure Plan. The Community Services Coordinator has since been paid for the work performed in July. As of September 14, 2017, the Community Services Coordinator has not been paid for work completed for the month of August. NHNR has indicated that it does not have adequate funds available to administer this position on a reimbursement basis, meaning paychecks can only be issued for work performed after NHNR receives payment from the City. Requesting payment in advance of incurring the actual expense is inconsistent with NRMF funding practices and contracting requirements and is therefore not an acceptable arrangement moving forward. NHNR is also named in the Expenditure Plan as the entity responsible for implementing the two companion North Richmond Green strategies, which the Community Services Coordinator is responsible for implementing (Strategy 10 - North Richmond Green Community Service Programs and Strategy 11 - North Richmond Green Campaign) on a cost reimbursement basis. To ensure that the Community Services Coordinator is paid for work performed on a timely and routine basis, and the related Mitigation Funded activities associated with the position operate uninterrupted, another implementing entity needs to be named. A nonprofit organization with a long standing history of working with both the City and County on NRMF funded activities, the Community Housing Development Corporation (CHDC) of North Richmond, has agreed to implement all three NRMF funded strategies on a cost reimbursement basis. CHDC has acted as the implementing entity for these strategies in the past and is already knowledgeable about the purpose of the strategies as well as the strategy-specific requirements. Additionally, CHDC currently administers another NRMF funded position, Prevention Services Coordinator, under Strategy 4, and assists with the implementation of Strategy 1 (Bulky Item Pick-ups & Disposal Vouchers). CHDC is also responsible for administering nonprofit contracts for both Strategy 9 (Community-Based Projects) and Strategy 12 (Neighborhood Community Garden Projects). The 2017/2018 Expenditure Plan must be amended in order to facilitate the transfer of implementation responsibilities for these strategies and the associated funding allocations from NHNR to CHDC. SUMMARY OF CHANGES TO THE 2017/2018 NRMF EXPENDITURE PLAN The recommended 2017/2018 Expenditure Plan Amendment changes the implementing entity listed for Expenditure Plan Strategies 8, 10, and 11 from NHNR to CHDC. The proposed amendment also includes a correction related to the non-profit entity named as the fiscal sponsor for one of the Community Garden Projects funded under Strategy 12. Specifically, the fiscal sponsor for the Contra Costa Service Integration Team (SIT) Community Garden Project is recommended to be changed from CHDC to Greater Richmond Interfaith Program (GRIP) in Attachments 4 and 5 to the Expenditure Plan (Exhibit A). Due to the time-sensitive nature of the current need to amend the Expenditure Plan, the changes proposed in the attached Amended 2017-2018 Expenditure Plan could not be presented for consideration by the North Richmond Mitigation Fee Joint Expenditure Planning Committee (NRMFC). The NRMFC members will be advised of any changes approved by the City and County and the Amended Expenditure Plan will be presented to the full Committee at their next regularly scheduled meeting on February 16, 2018. CONSEQUENCE OF NEGATIVE ACTION: Any amended Expenditure Plan must receive final approval from the County Board of Supervisors and Richmond September 26, 2017 Contra Costa County Board of Supervisors Minutes 893 Any amended Expenditure Plan must receive final approval from the County Board of Supervisors and Richmond City Council. Expenditure Plans only take effect if/when approved by the Board of Supervisors and the Richmond City Council. If the Amended 2017/2018 Expenditure Plan is not approved by the Board, the nonprofit currently implementing Strategies 8, 10, 11, and 12 of the Expenditure Plan would not implement strategies on a cost reimbursement basis as is required. Furthermore, there would continue to be a substantial risk that the implementation of the NRMF funded activities/services associated with these three strategies will be interrupted and/or compromised. CHDC would also continue to be inappropriately listed as the fiscal sponsor for the SIT Program's Community Garden Project funded under Strategy 12. ATTACHMENTS Exhibit A - Amended 2017/18 Expenditure Plan September 26, 2017 Contra Costa County Board of Supervisors Minutes 894 North Richmond Waste & Recovery Mitigation Fee 2017/18 Expenditure Plan The Waste & Recovery Mitigation Fee was established as a result of the Draft Environmental Impact Report (EIR) dated November 2003 for the WCCSL Bulk Materials Processing Center (BMPC) and Related Actions (Project). The Project involved new and expanded processing and resource recovery operations on both the incorporated and unincorporated area of the Project site, which the EIR concluded would impact the host community. To mitigate this impact Mitigation Measure 4-5 called for a Mitigation Fee to benefit the host community, described as follows: “Mitigation Fee. The facility operator shall pay a Mitigation Fee of an amount to be determined by the applicable permitting authority(ies) to defray annual costs associated with collection and disposal of illegally dumped waste and associated impacts in North Richmond and adjacent areas. The mitigation fee should be subject to the joint-control of the City and County and should be collected on all solid waste and processible materials received at the facility consistent with the existing mitigation fee collected at the Central IRRF.” In July 2004, the City of Richmond and Contra Costa County entered into a Memorandum of Understanding (MOU) agreeing to jointly administer Mitigation Fee monies collected from the BMPC for the benefit of the incorporated and unincorporated North Richmond area. This North Richmond Waste & Recovery Mitigation Fee Joint Expenditure Planning Committee (Committee) was formed pursuant to the terms of the MOU for the specific purpose of preparing a recommended Expenditure Plan. This Expenditure Plan provides a means to jointly administer the Mitigation Fee funding for the benefit of the host community, as described in the EIR. The Expenditure Plan is subject to final approval of the Richmond City Council and the Contra Costa County Board of Supervisors. By approving this Expenditure Plan, the City Council and Board of Supervisors authorize the use of Mitigation Fee funding for only the purposes and in the amounts specified herein. The City and County have each designated their respective staff persons responsible for administering the development and implementation of the approved Expenditure Plan, which includes responsibility for drafting and interpreting Expenditure Plan language. However, the City and County have not delegated to the Committee or to staff the authority to expend funding for purposes not clearly identified in the Expenditure Plan document officially approved by their respective decision-making bodies. Activities which can be funded in this Expenditure Plan period with the Mitigation Fee amounts specified within this Expenditure Plan are described herein as “Strategies” or “Staff Costs”. Strategies are categorized as either “Core Services” or “Supplemental Enhancements”. Core Services includes the higher funding priority strategies that most directly address the intended purpose of this City/County approved Mitigation Fee, “to defray annual costs associated with collection and disposal of illegally dumped waste and associated impacts in North Richmond”. All references to the “Mitigation Fee Primary Funding Area” or “Mitigation Fee Funding Area” pertain to the geographic area shown in the attached map (Attachment 6). Expenditure Plan Period: July 1, 2017 - June 30, 2018 (unless otherwise specified herein) September 26, 2017 Contra Costa County Board of Supervisors Minutes 895 2017/2018 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 2 of 13 - BUDGET The funding allocation amounts included in this document apply to the Expenditure Plan Period specified on the first page unless otherwise specified herein. The total amount of funding allocated in the Expenditure Plan Budget is based on revenue projections provided by the BMPC operator, Republic Service, which are dependant upon multiple variables (e.g. number of tons of recovered materials vs. solid waste, per ton gate rate charged and amount of CPI- adjusted per ton Mitigation Fee). Actual Mitigation Fee revenue may deviate from revenue projections provided by Republic and used to prepare this Budget. A “Contingency” line item is included in the Budget to help accommodate variations between projected and actual revenue. Excess funding allocated to strategies and not expended by the end of each Expenditure Plan period is treated as “roll-over” funding for reallocation in a subsequent Expenditure Plan period. The Budget includes some line items that are based on fixed costs, however there are other line items which are scalable and/or dependant on utilization thereby providing flexibility to reallocate amounts if and when a significant need is identified. Allocated funding may remain unspent due to under-utilization of a particular program. If the amount allocated to a particular line item is determined to exceed needs based upon usage, the remaining funding can only be reallocated by officially amending the Expenditure Plan. This Expenditure Plan may only be adjusted upon official action taken by both the City and County. Although there has been some interest in allowing flexibility for staff to adjust funding allocations under specific circumstances, the authority to approve or modify the Expenditure Plan rests solely with the City Council and Board of Supervisors. Annual fiscal year Expenditure Plan cycle is expected to reduce margin of error of Mitigation Fee revenue projects, streamline financial reconciliation/budgeting process and minimize need to amend Expenditure Plans mid-cycle. Amending Expenditure Plans involve administrative burden and costs due to the joint approval needed from both the Richmond City Council and County Board of Supervisors. In order to minimize the amount of funding needed to cover staff costs incurred to amend the Expenditure Plan, staff will only recommend changes to the Expenditure Plan when necessary to address a significant and time-sensitive need. September 26, 2017 Contra Costa County Board of Supervisors Minutes 896 2017/2018 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 3 of 13 - #Expenditure Plan (EP) Strategy (EP Cycle: July 1, 2017 thru June 30, 2018) Budget Allocations 1 Bulky Item Pick-ups & Disposal Vouchers 2,000.00$ 2 Neighborhood Clean-ups 30,000.00$ 3 Prevention Services Coordinator 42,937.50$ 4 City/County Right-of-Way Pick-up & Tagging Abatement 30,000.00$ 5 Code Enforcement - County 102,056.22$ 6 Illegal Dumping Law Enforcement 195,349.22$ 7 Surveillance Cameras 2,000.00$ 8 Community Services Coordinator $ 76,945.05 9 Community-Based Projects 1 143,089.34$ 10 North Richmond Green Community Service Programs 20,042.00$ 11 North Richmond Green Campaign 10,500.00$ 12 Neighborhood Community Garden Projects 1 58,482.44$ 13 Urban Farm Park Dedication Project 105,000.00$ Contingency (approximately 13% of the Projected Revenue) 85,365.29$ Subtotal (without Committee Staffing)903,767.06$ Committee Administration/Staffing 81,140.22$ 984,907.28$ Total Projected Revenue in 2017/182 638,549.25$ Unobligated (Not Spent) Carry-Over Funding from 2015/2016 Expenditure Plan3 307,358.03$ 39,000.00$ 115,800.72$ 1,100,708.00$ G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\_EPs\2017-2018 Exp Plan\2017-18 EP Budget Table-Final.xlsxCore Services1 Funding allocation(s) for Community-Based Projects under Strategy 9 of this Expenditure Plan are incorporated into the 2017/18 Community Based Projects Table (Attachment 2 ). Funding allocation(s) for Neighborhood Community Garden Project(s) under Strategy 12 are incorporated into the 2017/18 Neighborhood Community Garden Projects Table (Attachment 4 ). Both are included as part of the 2017/2018 Expenditure Plan. 2 Total Projected Revenue shown above reflects the amount projected to be received between July 1, 2017 and June 30, 2018. Supplemental Enhancements5 Funding obligated for the projects included in previously approved EP under the Community Based Project Strategy (See Attachment 3 - Allocating $76,050) and Neighborhood Community Garden Project(s) Strategy (See Attachment 5 - Allocating $39,750.72) for a total of $115,800.92 recommended to be carried over into the 2017/18 Expenditure Plan since activities are not expected to be completed by June 30, 2017. Obligated funding from 2016/17 Expenditure Plan to carry over into the 2017/2018 Expenditure Plan5 3 Amount shown includes roll-over funding of $307,358.03 not spent or obligated to be spent from the prior 2015/16 Expenditure Plan. Based on "North Richmond Waste and Recovery Mitigation Fee 2015-16 Expenditure Plan Budget Summary Close-out" document approved by Committee at their meeting in May 2017. Unobligated (Not Spent) Carry-Over Funding from 2016/2017 Expenditure Plan4 Total 2017/18 Expenditure Plan Budget 4 Two (2) Community Based Projects under Strategy 9 withdrew their request to use funding in the 2016-17 Expenditure Plan. Funding of $19,500 for Davis Chapel and $19,500 for Verde Eco-Stewards (Total of $39,000) is allocated as unobligated funding into the 2017-18 Expenditure Plan (See notes section of Attachment 3 for details ). Total Allocations to be Funded with 2017/18 R evenue & Unobligated Carry-Over Funding September 26, 2017 Contra Costa County Board of Supervisors Minutes 897 2017/2018 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 4 of 13 - DESCRIPTION OF STRATEGIES RECOMMENDED FOR FUNDING Funding allocation amounts for each strategy are specified in the Budget table on page 3. The following Strategies describe the activities allowed to be funded with the amounts allocated to each in the Budget (associated allowable agency staff costs are described in the Staff Costs section). Strategies are grouped based on relative funding priority levels and the “Core Services” category contains higher priority Strategies than the “Supplemental Enhancements” category. Higher funding priority Strategies are those which best address the Fee’s intended purpose, “to defray annual costs associated with collection and disposal of illegally dumped waste and associated impacts in North Richmond”) and “Supplemental Enhancements”. Level 1 Priority - PRIMARY CORE SERVICES STRATEGIES  1 - Bulky Item Pick-ups & Disposal Vouchers  2 - Neighborhood Clean-up Events  4 - City/County Right-of-Way Trash & Tagging Removal  5 - Code Enforcement - County  6 - Illegal Dumping Law Enforcement Level 2 Priority - SECONDARY CORE SERVICES STRATEGIES  3 - Prevention Services Coordinator  7 - Surveillance Cameras Level 3 Priority - PRIMARY SUPPLEMENTAL ENHANCEMENTS STRATEGIES  8 - Community Services Coordinator  9 - Community Based Projects (SOME)  11 - North Richmond Green Campaign  12 – Neighborhood Community Garden Projects Level 4 Priority - SECONDARY SUPPLEMENTAL ENHANCEMENTS STRATEGIES  9 - Community Based Projects (SOME)  10 - North Richmond Green Community Service Programs  13 – Urban Farm Park Dedication Project CORE SERVICES 1. Bulky Item Pick-ups & Disposal Vouchers Provide residents in the Mitigation Fee Primary Funding Area, who prove eligibility consistent with City/County procedures, with the option of choosing to: o Request up to one on-call pick-up service per household per calendar year for bulky items that are not accepted in the current on-call clean-ups through Richmond Sanitary Service (RSS), only available to those with an active account with RSS; or o Request up to twelve $5 vouchers per household for disposal at Republic’s transfer station on Parr Blvd. per calendar year (vouchers expire after six months, Mitigation Fees only pay for vouchers that are actually redeemed). September 26, 2017 Contra Costa County Board of Supervisors Minutes 898 2017/2018 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 5 of 13 - 1 Administering agency contracting charge applies ($3,000 per contract) [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: City of Richmond Implementing Entity(ies): Community Housing Development Corporation (processes requests and issues Disposal Vouchers/arranges Bulky Item Pick-ups) Republic Services - Golden Bear Transfer Station & Richmond Sanitary Service (reimbursed for Disposal Vouchers redeemed and Bulky Item Pick-ups provided) Reporting/Payment Requirements: Effective July 1, 2012, CHDC and Republic Services shall provide required data pertinent to Strategy 1 based upon the strategy-specific invoicing/reporting parameters and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments. 2. Neighborhood Clean-ups Provide at least one neighborhood and/or creek clean-up event in the Mitigation Fee Funding Area; additional clean-up event may be scheduled as funding allows. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: City of Richmond Implementing Entity(ies): City Manager’s Office (coordinates scheduling of clean-up dates and associated arrangements in conjunction with partner entities) Republic Services - Richmond Sanitary Service (reimbursed for providing/servicing clean-up boxes and disposing of debris placed in clean-up boxes) Reporting/Payment Requirements: Effective July 1, 2012, the City Manager’s Office and Republic Services shall provide required data pertinent to Strategy 2 based upon the strategy-specific invoicing/reporting parameters and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments (funding transfers). 3. Prevention Services Coordinator Fund at least a portion of a Prevention Services Coordinator (PSC) position (including salary/benefits/overhead and administering agency contracting charge1) on a contract basis to assist the City and County in implementing Strategy 1 as the point of contact for community members interested in claiming Disposal Vouchers or Bulky-Item Pick ups. Assist community members interested in reporting illegal dumping and seeking referral/resources. Track and report data related to illegally dumped waste collected by Republic Services Hot Spot Crew and handle associated referrals to applicable public agencies, including right-of-way referrals September 26, 2017 Contra Costa County Board of Supervisors Minutes 899 2017/2018 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 6 of 13 - for Strategy 4. The PSC may also assist City and County with administering funding allocated to selected non-profit organizations under Strategies 9 and 12. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: City of Richmond & Contra Costa County Implementing Entity: Community Housing Development Corporation (CHDC) (reimbursed actual cost for part-time position and issues Disposal Vouchers/arranges Bulky Item Pick-ups) Reporting/Payment Requirements: Effective July 1, 2012, CHDC shall provide required data pertinent to Strategy 1 and Strategy 3 based upon the strategy- specific invoicing/reporting parameters and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments. 4. City/County Right-of-Way Pick-up & Tagging Abatement Fund consolidated pick-up program (including personnel, mileage, equipment rental and administrative costs) for removal of illegal dumping and tagging abatement* in the public right-of-way located within the unincorporated & incorporated Mitigation Fee Primary Funding Area. Funding is intended to pay for removal of illegal dumping that occurs as a result of referrals from the Prevention Services Coordinator for items/debris not collected by the designated Republic Services Hot Spot Route crew. * Allocation of funding under this Strategy for this Expenditure Plan cycle is primarily intended to cover the cost incurred for City/County Right-of-Way Pick-up activities throughout the Primary Funding Area. Funds for Tagging Abatement are not proposed to be allocated in this Expenditure Plan cycle. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: City of Richmond Implementing Entity: Richmond Police Department’s Code Enforcement Division Reporting/Payment Requirements: Effective July 1, 2012, the Richmond Police Department’s Code Enforcement Division shall provide required data pertinent to Strategy 4 based upon the strategy-specific invoicing/reporting parameters and schedule developed/maintained by Committee Staff in order to receive NRMF- funded payments (funding transfers). 5. Code Enforcement Staff - County Fund at least a portion of County code enforcement position (including salary/benefits and related vehicle and equipment costs), to assist with vacant/ abandoned lot abatements and fencing as well as other health/building/zoning violations related to illegal dumping and blight throughout the unincorporated Mitigation Funding Area. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: Contra Costa County September 26, 2017 Contra Costa County Board of Supervisors Minutes 900 2017/2018 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 7 of 13 - Implementing Entity: County Department of Conservation & Development’s Building Inspection Division Reporting/Payment Requirements: Effective July 1, 2012, the County Department of Conservation & Development’s Building Inspection Division shall provide required data pertinent to Strategy 5 based upon the strategy-specific invoicing/reporting parameters and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments (funding transfers). 6. Illegal Dumping Law Enforcement Fund majority of a full-time Sheriff Deputy (between approximately 90-100% of salary/benefits, overtime, uniform and related cell phone, equipment, and vehicle costs) to assist with law enforcement investigations and patrols to combat illegal dumping within the Mitigation Fee Primary Funding Area. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: Contra Costa County Implementing Entity: County Sheriff’s Office Reporting/Payment Requirements: Effective July 1, 2012, the County Sheriff’s Office shall provide required data pertinent to this Strategy based upon the strategy-specific invoicing/reporting parameters and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments (funding transfers). 7. Surveillance Cameras Fund the purchase of cameras, camera infrastructure, camera signage and costs related to maintenance, warranty, repair & relocation of surveillance camera system equipment within the Mitigation Fee Primary Funding Area to assist the dedicated Illegal Dumping Law Enforcement officer in targeting specific locations where illegal dumping occurs most regularly. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: Contra Costa County Implementing Entity(ies): Richmond Police Department (operate, move and maintain eight Pan-Tilt-Zoom wireless video surveillance cameras and associated camera system infrastructure throughout NR -AND- install/clean/move FlashCam cameras located within the incorporated NR area if funding is available) County Sheriff’s Department (coordinate monitoring of FlashCams located throughout NR and identify/request relocation of surveillance cameras throughout NR as needed) County Public Works Department (install/clean/move FlashCam cameras located within the unincorporated NR area upon request if funding is available) September 26, 2017 Contra Costa County Board of Supervisors Minutes 901 2017/2018 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 8 of 13 - Reporting/Payment Requirements: Effective July 1, 2012, each Implementing Entity shall provide required data pertinent to each entity’s applicable Strategy 8 responsibilities based upon the strategy-specific invoicing/reporting parameters and schedule developed/maintained by Committee Staff in order to receive NRMF- funded payments (funding transfers) now or in the future. SUPPLEMENTAL ENHANCEMENTS 8. Community Services Coordinator Fund at least a portion of a Community Services Coordinator (CSC) position to be staffed on a contract basis (including salary/benefits/overhead and administering agency contracting charge2). The CSC shall:  serve as a link between the community of North Richmond, the City of Richmond, and Contra Costa County for issues related to beautification, illegal dumping, and blight using referral process identified by the City and County;  coordinate outreach activities related to illegal dumping and beautification within the Primary Funding area, as specified by the City/County, including North Richmond Green community service programs and outreach activities described under Strategies 10 & 11; and  be bilingual in order to assist with Spanish translation as needed. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: City of Richmond & Contra Costa County Implementing Entity: Community Housing Development Corporation (CHDC). Reporting/Payment Requirements: CHDC shall provide required data pertinent to Strategies 8, 10 & 11 based upon the strategy-specific invoicing/reporting parameters and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments. 9. Community Based Projects Fund the development, implementation and oversight of a variety of community- based projects with specific focuses on anti-littering, environmental stewardship, blight reduction and/or beautification (including personnel/labor, administrative oversight, materials, equipment and related maintenance costs plus administering agency contracting charges3). Rather than funding stipend programs separately (including stipends, administrative oversight and related materials/equipment), new community-based projects/programs should include component for stipends, where appropriate, to pay local youth and/or other community members for assisting with illegal dumping prevention/abatement or beautification activities within the Mitigation Fee Primary Funding Area. Community Based Projects to be 2Administering agency contracting charge is $3,000 per contract. 3Administering agency contracting charge is $3,000 per contract if directly contracting with City or County (in addition to the 20% allocation described in Administering Agencies section below). September 26, 2017 Contra Costa County Board of Supervisors Minutes 902 2017/2018 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 9 of 13 - funded were solicited through an open Funding Request Proposal & Application process. Examples of potential project types that may be funded include but are not limited to: a. Neighborhood Landscaping Improvements b. Community Art Projects (e.g. Tile Art, Murals or Safe Routes/Popsicle Project) c. Stipend Beautification Programs Details, including recommended allocation amounts, for each of the selected Community Based Projects to be funded under this Expenditure Plan are contained in the Community Based Projects Tables included as Attachments 2 & 3. Funding for carry-over Projects in Attachment 3 is not included in the amount listed under Strategy 9 in the Budget. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agencies: Contra Costa County and City of Richmond and/or Community Housing Development Corporation (CHDC) on behalf of the City or County. CHDC may, under contract with either the City or County as a Administering Agency, administer Community Based Project contracts funded under this Strategy for some or all of the new Community Based Projects selected for funding in the 2017/2018 Expenditure Plan cycle. CHDC shall use no more than twenty (20) percent (%) of the total amount awarded to each Community- Based Project (after subtracting City/County contracting cost) listed in Attachment 2 to oversee project implementation, including facilitating review/assessment of reports’ and deliverables. Payments to Implementing Entities for Community- Based Projects shall not be issued by CHDC without the written approval of City and County Committee Staff. Implementing Entity: Various Non-Profit Organizations and/or County Housing Authority (see Community Based Projects Tables in Attachments 2 and 3) Reporting/Payment Requirements: Any Community Based Project contracts issued or amended by the City/County shall incorporate Reporting & Invoicing Requirements generally consistent with those shown in Attachment 1. Community- Based Project contracts being administered by CHDC on behalf of either the City or County shall also incorporate Reporting and Invoicing Requirements generally consistent with those shown in Attachment 1. Attachment 1 only applies to Community-Based Project contracts with the Implementing Entities. The City and/or County will issue advance payments to CHDC, as needed, to ensure there is adequate funding available to payments requested by Implementing Entities if and when authorized by City and County Staff. Additionally, CHDC would be subject to contractual payment and reporting provisions that differ from those in Attachment 1 due to the nature of the services to be provided. September 26, 2017 Contra Costa County Board of Supervisors Minutes 903 2017/2018 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 10 of 13 - 4 Administering agency contracting charge applies ($3,000 per contract) 10. North Richmond Green Community Services Programs Fund the following North Richmond Green programs on a contract basis4 to the extent the specific details submitted are determined to align with the purpose of the Mitigation Fee and Expenditure Plan:  NR Little League Baseball Program - Includes cost of registration and uniforms with customized North Richmond Green patches for up to 5-6 teams, season kick-off event/parade, equipment, stipends for game monitoring and oversight, food and transportation.  NR Adult Softball program - Includes cost of registration, jerseys with North Richmond Green patches and hats for the men’s and women’s team.  NR Youth Twilight Basketball Program - Includes cost of registration and uniforms with North Richmond Green patches for up to 5-6 teams, equipment, stipends for game monitoring and oversight, food and transportation.  NR Youth Eco Academy - Youth projects to include school gardens, recycling efforts, habitat restoration, creek/bay/ocean water quality monitoring, beach/creek/neighborhood clean-ups and ecological field trips. May fund the cost of materials, transportation and fees associated with pre-approved community beautification projects such landscaping and murals. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: City of Richmond & Contra Costa County Implementing Entity: Community Housing Development Corporation (CHDC). Reporting/Payment Requirements: CHDC shall provide required data pertinent to Strategies 8, 10 & 11 based upon the strategy-specific invoicing/reporting parameters and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments. 11. North Richmond Green Campaign Fund the design, printing and/or distribution of education and outreach materials on a contract basis4 which must align with the purpose of the Mitigation Fee and Expenditure Plan and be pre-approved by Committee Staff. Outreach materials must include “Jointly funded by City of Richmond & Contra Costa County” unless otherwise specified herein. Outreach materials may be any of the types specified below, however must clearly intend to directly:  Inform the community about Mitigation Fee funded programs/efforts,  Increase participation in Mitigation funded programs/efforts,  Reduce illegal dumping and blight in the Mitigation Fee Funding Area, and/or  Promote beautification in the Mitigation Fee Funding Area. The following type of outreach material expenditures may be funded if reviewed and pre-approved by Committee Staff: September 26, 2017 Contra Costa County Board of Supervisors Minutes 904 2017/2018 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 11 of 13 -  STIPENDS – Pay local community members (youth and adults) to distribute printed outreach materials door-to-door to promote mitigation-funded strategies (Jointly Funded text not applicable to stipend expenses, only materials)  HANDOUTS/MAILERS – Newsletters, flyers, brochures or other documents intended to be handed out or mailed to local residents/organizations.  T-SHIRTS - Shirts shall include the NRGreen.org website to encourage people to learn more about Mitigation funded programs/efforts (local phone number should also be included when possible, however inclusion of Jointly Funded text may not be required)  NR GREEN FESTIVAL – Event held once per year and generally include information booths to raise awareness about mitigation-funded efforts and other local beautification efforts as well as fun activities for kids and food. Materials promoting the event shall include the NRGreen.org website as well as a local phone number.  SIGNAGE – Printed or manufactured signage, which includes promotional banners for local events/parades, which should include the NRGreen.org website for Community members to learn more about Mitigation funded programs/efforts. Repair, replacement and removal of NRMF-funded Light Pole Banners. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: City of Richmond & Contra Costa County Implementing Entity: Community Housing Development Corporation (CHDC). Reporting/Payment Requirements: CHDC shall provide required data pertinent to Strategies 8, 10 & 11 based upon the strategy-specific invoicing/reporting parameters and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments. 12. Neighborhood Community Garden Projects Fund on-going maintenance and up-keep of existing community gardens within the Primary Funding Area, which may include a component for stipends, where appropriate, to pay local youth and/or other community members for assisting with Community Garden upkeep and maintenance. Neighborhood Community Garden Projects to be funded were solicited through an open Funding Request Proposal & Application process. Projects selected under this Strategy could be funded on an on-going basis if separately awarded funding in multiple Expenditure Plan cycles. Details, including recommended allocation amounts, for each of the selected Neighborhood Community Garden Projects are included in Attachment 4. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] September 26, 2017 Contra Costa County Board of Supervisors Minutes 905 2017/2018 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 12 of 13 - Administering Agencies: Contra Costa County, City of Richmond and/or Community Housing Development Corporation (CHDC)5 on behalf of the City or County. CHDC may, under contract with either the City or County as the Administering Agency, administer Neighborhood Community Garden Project contracts being funded under this Strategy for some or all of the Neighborhood Community Garden Project non-profit organizations selected for funding in the 2016/2017 Expenditure Plan cycle. CHDC shall use no more than twenty (20) percent (%) of the total amount awarded to each Project to oversee project implementation, including facilitating review/assessment of reports and deliverables. Payments to Implementing Entities for Neighborhood Community Garden Projects shall not be issued by CHDC without the written approval of both City and County Committee Staff. Implementing Entity: Various Non-Profit Organizations (see Neighborhood Community Garden Projects Table in Attachment 4) Reporting/Payment Requirements: Any Neighborhood Community Garden Project contracts issued or amended by the City/County shall incorporate Reporting & Invoicing Requirements generally consistent with those shown in Attachment 1. Neighborhood Community Garden Project contracts being administered by CHDC on behalf of either the City or County shall also incorporate Reporting & Invoicing Requirements generally consistent with those shown in Attachment 1. Attachment 1 only applies to the Neighborhood Community Garden Project contracts with the Implementing Entities. CHDC would be subject to contractual payment and reporting provisions that differ from those in Attachment 1 due to the nature of the services to be provided. The City and/or County will issue advance payments to CHDC, as needed, to ensure there is adequate funding available to payments requested by Implementing Entities if and when authorized by City and County Staff. 13. Urban Farm Park Dedication Project Fund a portion of the County Park Dedication project, known as the Roots and Restoration Farm (“Farm”), involving development of a 3.1 acre Agricultural Park and Riparian Restoration Learning Center located in North Richmond at 323 Brookside Drive. Funding maybe used for Environmental Site Analysis / Studies, Community Outreach and Engagement, and other interim activities directly associated with Farm development which may include the purchase of farm amenities. Administering Agency: Contra Costa County Implementing Entity: Urban Tilth (non-profit) Reporting/Payment Requirements: Prior to any NRMF funded payments being issued for this project, all invoices submitted by Implementing Entity shall be accompanied with applicable substantiating documentation based on the Reporting & Invoicing Requirements shown in Attachment 1. September 26, 2017 Contra Costa County Board of Supervisors Minutes 906 2017/2018 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 13 of 13 - STAFF COSTS Committee Administration/Staffing Funding: The funding allocated for Committee Administration/Staffing may not be adequate to cover the full cost of staff time necessary for jointly staffing the North Richmond Waste & Recovery Mitigation Fee Joint Expenditure Planning Committee as well as developing, administering and overseeing this Expenditure Plan for the specified period. Supplemental funding allocation may be necessary upon determining actual costs exceed the amount budgeted to cover the intended City/County costs for joint staffing. Strategy-Specific Funding: The cost of City/County staff time spent providing direct implementation assistance and/or coordination for specific Strategies may be covered with a portion of the NRMF funding budgeted for each applicable Strategy. Additionally, a portion of the NRMF funding budgeted for Strategies will be used to pay fixed administering agency contracting charge for each applicable contract (Currently $3,000 per contract. An additional $3,000 may be added to a contract amendment to add additional funding or nonprofits to a contract during an existing contract cycle) unless otherwise specified herein. G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\_EPs\2017-2018 Exp Plan\Amend 2017-18 NRMF EP_Final-Post Committee with Budget Table.doc September 26, 2017 Contra Costa County Board of Supervisors Minutes 907 Page 1 of 2  Community-Based Project & Neighborhood Community Garden Project Reporting and Invoicing Requirements Substantially equivalent language to be included in all NRMF-funded Community Project Agreements/Amendments Contractor shall submit Progress Reports, using attached City/County provided template, in conjunction with each invoice covering the period since last report/invoice submitted, consistent with the Payment Provisions (Specify the Section of the Service Plan of the Agreement). Contractor shall monitor, document, and report all Participants activities and other costs for which reimbursement will be requested. Upon completion of work, Contractor shall submit a Final Report, using attached City/County provided template, in conjunction with the final invoice. Authorized Advance Payments: In order to receive any potential payment in advance, such must be authorized for the specified Project in Attachment 2 of the Expenditure Plan approved by both the County Board of Supervisors and Richmond City Council. No Contractor authorized for advance payment may receive more than ten (10) percent (%) of the approved Implementing Entity Award for this Project. In order to seek potential payment in advance, the Contractor shall submit a written request to both the City and County Committee Staff detailing the reason(s) advance payment is necessary and the amount of funding requested in advance (not to exceed 10% of total award) specifying which applicable allowable expenses would be covered by such payment. Contractor shall submit invoices and required supporting documentation requesting reimbursement for allowed costs in the Budget contained in the “Eligible Costs” Section, which together may not total more than $ (enter applicable contract amount). 1. Invoices: Invoices shall contain the following information in sufficient detail and be submitted in a form which adequately demonstrates consistency with this Service Plan. Invoices shall be accompanied by the applicable Required Supporting Documentation described in the following subsection. a. Number of hours per staff member being billed for which stipends have been paid, b. Number of hours Contractor staff performed work per Task described herein at the rates allowed in the “Eligible Costs” Section, and c. Separately identify number of hours spent attending North Richmond Green Meetings (Attendance Required at least Quarterly). d. Itemization of any other direct costs (e.g. supplies, travel, operating expenses, etc.) incurred for which reimbursement is being requested within that invoice period. 2. Required Supporting Documentation: The following Required Supporting Documentation must be submitted with invoices when applicable as described below. a. Every invoice must be accompanied by a Progress Report, with the exception of the final invoice which must be accompanied by a Final Report. Both types of Reports must contain all of the information specified in the City/County provided Report templates. b. If stipends are included in an invoice, such invoice must be accompanied by copies of Interns daily logs or timesheets covering all stipend hours for which reimbursement is being requested. c. If staff time is included in an invoice, such invoice must be accompanied by copies of timesheets covering all staff hours for which reimbursement is being requested. Attachment 1 September 26, 2017 Contra Costa County Board of Supervisors Minutes 908 Page 2 of 2  d. If an invoice is requesting reimbursement of any other direct costs (any costs other than staff time or stipends), such invoice must be accompanied by copies of actual itemized invoices or receipts for all applicable direct costs (bus transportation or curriculum materials). If an invoice is requesting reimbursement for copying or printing, at least one copy of the printed item should accompany the invoice. City/County shall review submitted invoices and supporting documentation within a reasonable period of time and remit payment to Contractor promptly upon determining the purpose and amount of payment requested are authorized under this Agreement. G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\Meetings\2015 Meetings\05-29-2015\NRMF 2015-16 Exp Plan Attachment 1.doc September 26, 2017 Contra Costa County Board of Supervisors Minutes 909 North Richmond Waste & Recovery Mitigation Fee Community-Based Project Progress Report Page 1 of 1 Organization: Contact Person: Progress Report Period: - Brief Description of the Project: Provide a brief description of the project activities/services your Organization is providing with this North Richmond Mitigation Fee (NRMF) funding. Funded activities must be consistent with the signed Agreement. Tasks Accomplished to Date: Describe the various tasks that your Organization has completed in whole or in part during the Progress Report Period (can be bullet points). [Save for use/reference when preparing Final Progress Report.] Materials Produced to Date: Provide a listing of any materials/documents produced during this Progress Report period as a part of this project (e.g. pictures, surveys, handouts, work products, etc.) and attach copies of each. Number of Persons Served to Date: Provide total number served from the NRMF Funding Area during this Progress Report period. Provide total number served from outside the NR Funding Area during this period. Provide total number of residents paid with NRMF funding during this period. North Richmond Green Meeting Attendance to Date: Specify which monthly North Richmond Green meetings (list meeting dates) your Community Based Project representative(s) attended during this Progress Report period. [Must attend at least once per quarter] MEETING DATE(s): ATTENDEE NAME(s): Successes to Date: Identify whether and how your project is addressing the intended problems associated with illegal dumping (be specific). Describe any other beneficial outcomes/success stories resulting from your project activities to date. Challenges to Date: List any and all issues/problems (e.g. change in personnel, inadequate public awareness, applicability of regulatory restrictions/requirements, etc.) identified during this period which may impact the project’s ability to achieve the intended outcome(s) identified by your Organization. Include all challenges/obstacles/barriers that may inhibit or compromise your ability to address the intended illegal dumping problem(s). Lessons Learned to Date & Feedback from Participants/Community: Share any lessons learned from participants, staff and/or the community during this Progress Report period. Provide any feedback about the NRMF-funded project/program received from participants and/or community members (such as copies of quotes, emails/letters and completed surveys/evaluations). Other Project Information: Provide any additional information about your organization’s work that did not fit in any of the other sections, including description(s) of any additional services or enhanced activities provided beyond those specified. Project Expenses to Date: Attach completed Progress Report to each Invoice being submitted for any reimbursable costs incurred during this Progress Report Period. September 26, 2017 Contra Costa County Board of Supervisors Minutes 910 North Richmond Waste & Recovery Mitigation Fee Community-Based Project Final Progress Report Page 1 of 1 Organization: Contact Person: Contract Period: - Brief Description of the Project: Provide a brief description of the project activities/services your Organization provided with this North Richmond Mitigation Fee (NRMF) funding. Funded activities must be consistent with the terms of your signed Agreement. Tasks Accomplished: Describe all project tasks/activities that your Organization completed during the entire contract period. Summarize any work completed not previously reported and consolidate with updated information from prior Progress Reports. Materials Produced: Provide a listing of any materials/documents produced as a part of the program (e.g. pictures, surveys, handouts, work products, etc.). Attach copies of anything not included with prior Progress Reports submitted. Number of Persons Served: Provide total number served from the NRMF Funding Area during the entire contract period. Provide total number served from outside the NR Funding Area during the entire contract period. Provide total number of residents paid with NRMF funding during the entire contract period. North Richmond Green Meeting Attendance: Specify which monthly North Richmond Green meetings (list all meeting dates) your Community Based Project representative(s) attended during the contract period. [Must attend at least once per quarter] MEETING DATE(s): ATTENDEE NAME(s): Successes: Identify extent to which your project addressed the intended problems associated with illegal dumping and how (be specific). Describe any other beneficial outcomes/success stories resulting from your project activities. Challenges: Explain why your Organization was not able to achieve the intended project outcomes and/or address the illegal dumping problems previously identified, if applicable. Include any challenges/obstacles/barriers (e.g. personnel changes, lack of public awareness, previously unknown regulatory restrictions/requirements, etc.) that compromised or inhibited your project’s success in addressing problems associated with illegal dumping. Lessons Learned & Feedback from Participants/Community: Share any lessons learned from participants, staff and/or the community during the contract period. Summarize all participant and/or community feedback received about this NRMF-funded project/program (attach any findings/summary of final project evaluation and copies of related documents not previously submitted). Other Project Information: Provide any additional information about your organization’s work that did not fit in any of the other sections, including description(s) of any additional services or enhanced activities provided beyond those specified. Final Project Expenses: Attach completed Final Progress Report to the Final Invoice being submitted for any reimbursable costs not included on invoice(s) submitted with prior Progress Report(s). September 26, 2017 Contra Costa County Board of Supervisors Minutes 911 Implementing EntityOrganization / Fiscal Sponsor (if applicable)Project TitleAdvance Payment Allowed (Up to 10% of Implementer Award Amount) Yes/NoRequested AmountTotal Award AmountCounty Contracting Cost to Contract with CHDC1CHDC Contracting Cost (20%) to Manage Non-ProfitsNon-Profit Implementer Award Amount for Project1NotesCity of RichmondLove Your BlockNo $ 20,000.00 $ 20,000.00 $ 500.00 $ 3,900.00 $ 15,600.00 Project began in 2016-17 EP and is currently in processDavis Chapel Christian Methodist Episcopal ChurchDavis Chapel Community ImpactYes $ 30,000.00 $ 25,000.00 $ 625.00 $ 4,875.00 $ 19,500.00 Project to begin July 2017Reach FellowshipNorth Richmond Cleanup ProjectYes $ 30,000.00 $ 25,000.00 $ 625.00 $ 4,875.00 $ 19,500.00 Project began in 2016-17 EP and is currently in processUrban TilthRichmond Tool Lending LibraryYes $ 29,943.00 $ 25,000.00 $ 625.00 $ 4,875.00 $ 19,500.00 Project began in 2016-17 EP and is currently in processVerde Eco-Stewards Voyage / West Contra Costa Public Education FundCommunity Working Together Yes $ 30,521.00 $ 25,000.00 $ 625.00 $ 4,875.00 $ 19,500.00 Project to begin July 2017Urban TilthClean Housing Authority Property in North RichmondYes Not applicable $ 23,089.34 $ 3,000.00 $ 4,017.87 $ 16,071.47 New proposed Project for 2017-18 $ 143,089.34 $ 6,000.00 $ 27,417.87 $ 109,671.47 Attachment 2 - Community Based Projects Table (Strategy 9)2017/2018 Expenditure Plan Funding Allocations for Projectsrecommended for City/County approval by the North Richmond Mitigation Fee CommitteeThe NRMF Committee recommended at total of $143,089.34 be allocated in 2017/2018 for Community Based Projects. In February 2017, the NRMF Committee recommended an allocation of $120,000.00 for 2017/18 Community Based Projects. These funds were recommended for allocation to the same projects that were allocated funding in the 2016/20117 Expenditure Plan. The Committee recommended allocation of this funding based on a Funding Request Proposal released on January 12, 2016 by Committee Staff and Proposals submitted by eligible non-profit organizations on February 2, 2016. The project selections, funding recommendations and number of non-profits selected by the Committee are shown below for the 2017/2018 Expenditure Plan. In May 2017, the NRMF Committee recommended that an additional $23,098.34 also be allocated to one of the organizations to assist with cutting the grass and picking up small trash on the Housing Authority Las Deltas property. New Community Based Projects Recommended for Funding in 2017/2018Total Funding Requested/Allocated1 Costs to have 3rd party organization (CHDC) manage and oversee contracts with Organizations selected for funding is up to twenty (20) percent (%) of award amount after first taking out City/County Contracting cost for $3,000 for City/County to contract directly with CHDC to have CHDC administer non-profit contracts. Amounts not needed for contracting costs may be made available to pay implementing entities for additional CBP costs.New Special Community Based Project Recommended for funding in 2017/2018G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\_EPs\2017-2018 Exp Plan\Attachment 2_Final_Amended.xlsxCBP TablePrinted: 9/14/2017, 12:33 PMSeptember 26, 2017Contra Costa County Board of Supervisors Minutes912 Organization / Fiscal Sponsor (if applicable)Project TitleAdvance Payment Allowed (Up to 10% of AwardTotal Requested AmountNon-Profit Award for Project County Contracting Agency AllocationCounty Contracting Cost in 2016/17CHDC Contracting Allocation (20%) to Manage Non-ProfitsCHDC Contracting Cost in 2016/17 (YTD)Total for Project Award & ContractNon-Profit Award Amount Spent/Invoices Approved (YTD)Non-profit Amount Remaining to be SpentTotal Amount Remaining to be SpentNotesCity of Richmond Love Your Block No $ 20,000.00 $ 15,600.00 $ 500.00 $500.00 $ 3,900.00 $0.00 $20,000.00 $0.00 $15,600.00 $19,500.00 Project in Process Davis Chapel Christian Methodist Episcopal ChurchDavis Chapel Community ImpactYes $ 30,000.00 $ 19,500.00 $ 625.00 $625.00 $ 4,875.00 $0.00 $25,000.00 $0.00 $0.00 $4,875.00Withdrew request to use funding. Non-profit award amount ($19,500) allocated to 2017-18 EP as unobligated funds. Reach FellowshipNorth Richmond Cleanup ProjectYes $ 30,000.00 $ 19,500.00 $ 625.00 $625.00 $ 4,875.00 $0.00 $25,000.00 $1,950.00 $17,550.00 $22,425.00 Project in Process Urban TilthRichmond Tool Lending LibraryYes $ 29,943.00 $ 19,500.00 $ 625.00 $625.00 $ 4,875.00 $0.00 $25,000.00 $0.00 $19,500.00 $24,375.00 Project in Process Verde Eco-Stewards Voyage / West Contra Costa Public Education FundCommunity Working TogetherYes $ 30,521.00 $ 19,500.00 $ 625.00 $625.00 $ 4,875.00 $0.00 $25,000.00 $0.00 $0.00 $4,875.00Withdrew request to use funding. Non-profit award amount ($19,500) allocated to 2017-18 EP as unobligated funds. 2016/17 Community Based Project SUBTOTAL: $ 140,464.00 $ 93,600.00 $ 3,000.00 $3,000.00 $ 23,400.00 $0.00 $ 120,000.00 $ 1,950.00 $ 52,650.00 Total Obligated Community Based Project Funding to be Carried Over Into 2017/2018 EP 1$76,050.001 Amount shown is the total of Community-Based Projects funding for Strategy 9 to be Carried Over into 2017/18 Expenditure Plan. $19,500 for Davis Chapel Community Impact project and $19,500 for Community Work Together Project are allocated as Unobligated funds (Total of $39,000) into the 2017-18 Expenditure Plan. Attachment 3 - Community Based Projects Table (Strategy 9)Obligated funding allocated for Community Based Projects in the 2016/17 Expenditure Plan recommended to be included in the 2017/2018 Expenditure Plan to allow completion of work beyond June 30, 2017. Community Based Projects Carried Over From 2016/17 Expenditure PlansG:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\_EPs\2017-2018 Exp Plan\Attachment 3_2016-17nonprofits-Final-rev_Amended.xlscarryover 2013 CBPsPrinted: 9/14/2017, 12:33 PMSeptember 26, 2017Contra Costa County Board of Supervisors Minutes913 Implementing Entity / Fiscal Sponsor (if applicable)Project TitleAdvance Payment Allowed (Up to 10% of Implementer Award Amount) Yes/NoRequested AmountTotal Award AmountCounty Contracting Cost with CHDC1CHDC Contracting Cost (20%) to Manage Non-ProfitsNon-Profit Implementer Award Amount for ProjectNotesCommunities United Restoring Mother Earth (CURME) / Greater Richmond Interfaith ProgramLots of Crops No $ 20,000.00 $ 15,095.24 $ 774.35 $ 2,864.18 $ 11,456.71 Urban TilthCultivating Hope: Maintaining North Richmond GardensYes $ 20,000.00 $ 15,095.24 $ 774.35 $ 2,864.18 $ 11,456.71 Neighborhood House of North RichmondNorth Richmond Native Plant Communities Garden Project: Gardent Care TeamYes $ 20,000.00 $ 13,101.48 $ 672.07 $ 2,485.88 $ 9,943.53 Davis ChapelDCNET Community Garden Yes $ 20,000.00 $ 10,095.24 $ 517.86 $ 1,915.48 $ 7,661.90 Contra Costa County Service Integration Team (SIT) / Greater Richmond Interfaith Program (GRIP)Contra Costa County Service Integration, Family Service Center, Build Men and WomenNo $ 10,500.50 $ 5,095.24 $ 261.37 $ 966.77 $ 3,867.09 Total Funding Requested/Allocation Recommended$ 90,500.50 $ 58,482.44 3,000.00 11,096.49 $ 44,385.95 1 Costs to have 3rd party organization (CHDC) manage and oversee contracts with Organizations selected for funding is up to twenty (20) percent (%) of award amount after first taking out City/County Contracting cost of $3,000 for City/County to contract directly with CHDC to have CHDC administer non-profit contracts. Attachment 4 - Neighborhood Community Garden Projects (Strategy 12)Funding Allocations for 2017/18 Neighborhood Community Garden Projectsrecommended for City/County approval by the North Richmond Mitigation Fee Committee In February 2017, the NRMF Committee recommended an allocation of $58,482.44 for Neighborhood Community Garden Projects. The Committee recommended allocation of this funding based on a Funding Request Proposal released on January 12, 2016 by Committee Staff and Proposals submitted by eligible non-profit organizations by February 2, 2016. The project selections and funding recommendations made by the Committee are shown in the below Table. New Neighborhood Community Garden Projects Recommended for Funding in 2017/2018Selected organization(s) may be asked to submit scaled-back Scope of Work describing what element(s) of their selected project they are proposing to complete with the amount available.G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\_EPs\2017-2018 Exp Plan\Attachment 4 Final_Amended.xlsCGP ProjectsPrinted: 9/14/2017, 9:15 AMSeptember 26, 2017Contra Costa County Board of Supervisors Minutes914 Community Garden Projects Carried Over From 2016/2017 Expenditure PlanImplementing Entity / Fiscal Sponsor (if applicable)Project TitleAdvance Payment Allowed (Up to 10% of Award)Total Allocated AmountNon-Profit Implementer Award Amount for ProjectCounty Contracting Agency Allocation1County Contracting Cost in 2016/17CHDC Contracting Cost (20%) to Manage Non-ProfitsCHDC Contracting Cost in 2016/17Non-Profit Award Amount Spent/Invoices ApprovedNon-profit Amount Remaining to be SpentAmount Remaining to be SpentNotesCommunities United Restoring Mother Earth (CURME) / Greater Richmond Interfaith ProgramLots of CropsNo $ 15,000.00 $ 11,379.38 $ 775.78 $ 775.78 $ 2,844.84 $ - $ 2,530.00 $ 8,849.38 $ 11,694.22 Contra Costa County Service Integration Team (SIT) / Greater Richmond Interfaith Program (GRIP)Contra Costa County Service Integration, Family Service Center, Build Men and WomenNo $ 5,000.00 $ 3,793.13 $ 258.59 $ 258.59 $ 948.28 $ - $ 3,793.13 $ 4,741.41 Neighborhood House of North RichmondNorth Richmond Native Plant Communities Garden Project: Garden Care TeamYes $ 13,006.26 $ 9,866.88 $ 672.66 $ 672.66 $ 2,466.72 $ - $ 6,378.97 $ 3,487.91 $ 5,954.63 Urban TilthCultivating Hope: Maintaining North Richmond GardensYes $ 15,000.00 $ 11,379.38 $ 775.78 $ 775.78 $ 2,844.84 $ - $ 6,346.57 $ 5,032.81 $ 7,877.65 Davis Chapel Neighborhood Enhancement Team (DCNET)Davis Chapel A. Moore NR Community GardenYes $ 10,000.00 $ 7,586.25 $ 517.19 $ 517.19 $ 1,896.56 $ - $ 7,586.25 $ 9,482.81 2016/17 Community Garden Project SUBTOTAL: $ 58,006.26 $ 44,005.02 $ 3,000.00 $ 3,000.00 $ 11,001.24 $0.00 $ 15,255.54 $ 28,749.48 $ 39,750.72 Total Obligated Community Garden Project Funding to be Carried Over Into 2017/2018 EP $ 39,750.72 Obligated funding allocated for Community Garden Projects in the 2016/17 Expenditure Plan recommended to be included in the 2017/2018 Expenditure Plan to allow completion of work beyond June 30, 2017. Attachment 5 - Neighborhood Community Garden Projects (Strategy 12)These projects are on-going.1 Costs to have 3rd party organization (CHDC) manage and oversee contracts with Organizations selected for funding is up to twenty (20) percent (%) of award amount after first taking out City/County Contracting cost of $3,000 for City/County to contract directly with CHDC to have CHDC administer non-profit contracts. G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\_EPs\2017-2018 Exp Plan\Attachment 5 Final-rev_Amended.xlsNew 2013 CBPsPrinted: 9/14/2017, 12:22 PMSeptember 26, 2017Contra Costa County Board of Supervisors Minutes915 September 26, 2017 Contra Costa County Board of Supervisors Minutes 916 Hensley St G a r r a r d B l v d Ric hm ond Pk wy 7th St Hensley St Duboce Ave Sanford Ave 8th St Willard Ave 9th St York St Vernon Ave Filbert St Lincoln Ave Battery St Factory StN Castro St Kelsey St 6th St Tr i angle Ct Leo St 10th St Amstan Ln Cherry St Lucas Ave Pre sco Ln J o y A v e Enterprise Ave Factory StCommittee Approved Additions to Primary Mitigation Funding Area Market Ave Chesley Ave Rumrill BlvdLegend July 2006 Additiion to Mitigatin Funding Area Primary Mitigation Funding Area ²0 130 260 390 52065FeetSeptember 26, 2017Contra Costa County Board of Supervisors Minutes917 RECOMMENDATION(S): Approve and authorize the Auditor-Controller, or his designee, to pay $288,100 to Seneca Family of Agencies for the provision of Mobile Crisis Response Teams for seriously emotionally disturbed (SED) children and their families, for the period June 1, 2017 through June 30, 2017. FISCAL IMPACT: The payment is funded 86% by Federal Medi-Cal, 9% by Mental Health Realignment, 1% by the Mt. Diablo Unified School District, and 4% by the Mental Health Services Act. BACKGROUND: On August 9, 2016, the Board of Supervisors approved Novation Contract #74-058-23 with Seneca Family of Agencies for the period from July 1, 2016 through June 30, 2017, which included a six-month automatic extension through December 31, 2017, for the provision of Mobile Crisis Response Teams for seriously emotionally disturbed (SED) children and their families. Per the request of the County, Seneca Family of Agencies provided additional Mobile Crisis Response Teams for seriously emotionally disturbed (SED) children and their families in good faith. The Behavioral Health Services Division Administration has determined that Seneca Family of Agencies is entitled to payment for the reasonable value of their services under the equitable relief theory of quantum meruit. This theory provides that where a person has been asked to provide services without a valid contract, and the provider does so to the benefit of the recipient, the provider is entitled to recover reasonable value of those services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Cynthia Belon, 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: L Walker, M Wilhelm C. 86 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 26, 2017 Contra Costa County Subject:Payments for Services Provided by Seneca Family of Agencies September 26, 2017 Contra Costa County Board of Supervisors Minutes 918 CONSEQUENCE OF NEGATIVE ACTION: If this Board Order is not approved, Seneca Family of Agencies will not be paid for services rendered in good faith to SED children throughout Contra Costa County. CHILDREN'S IMPACT STATEMENT: This program supports the following Board of Supervisors’ community outcomes: “Children Ready For and Succeeding in School”; “Families that are Safe, Stable, and Nurturing”; and “Communities that are Safe and Provide a High Quality of Life for Children and Families”. Expected program outcomes include an increase in positive social and emotional development as measured by the Child and Adolescent Functional Assessment Scale. September 26, 2017 Contra Costa County Board of Supervisors Minutes 919 RECOMMENDATION(S): APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to sign the Consent to, and ballot in favor of, annexation of real property to the Community Facilities Districts 2006-01 and 2010-01, to fund maintenance of landscaping and street lights for property in North Richmond owned by Contra Costa County, Housing Successor to the former Contra Costa County Redevelopment Agency, on which the Heritage Point Project will be located. FISCAL IMPACT: None to the General Fund. The special taxes on the property will be the responsibility of the Housing Successor and will be paid with dedicated Housing Successor funds until the conveyance of the property, which is expected in January 2018. BACKGROUND: Contra Costa County, as Housing Successor to the former Redevelopment Agency, is the owner of several parcels in North Richmond. These properties were assembled by the former Redevelopment Agency to eliminate blight and to provide an opportunity to develop affordable housing. The County has entered into a Disposition and Development Agreement with Community Housing Development Corporation (CHDC) of North Richmond for the purpose of developing the site with 42 affordable housing units. CHDC has obtained approval of a Minor Subdivision (MS 14-00007) and Final Development Plan (DP 14-03026) for the project, subject to certain conditions of approval. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/26/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Maureen Toms 925-674-7878 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 26, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 87 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:September 26, 2017 Contra Costa County Subject:Consent to, and ballot in favor of, annexation of County-owned property into the CFDs 2006-1 and 2010-01 September 26, 2017 Contra Costa County Board of Supervisors Minutes 920 BACKGROUND: (CONT'D) > Conditions of Approval # 39 and # 40 require annexation of the subject property into two Community Facilities Districts, one for Street Lights and one for Landscaping. Below are the Conditions: Street Lights: 39. Applicant shall annex into the Community Facilities District (CFD) 2010- 1 formed for Countywide Street Light Financing. Annexation into a street light service area does not include the transfer of ownership and maintenance of street lighting on private roads. Landscaping: 40. Applicant shall apply to the Public Works Department for annexation to the Community Facilities District (CFD) No. 2006-1 (North Richmond Area Maintenance Services) for the future maintenance of area-wide medians and landscaping. The annexation of property into the CFD must be completed prior to occupancy, and the applicant should be aware that the annexation process may take approximately 60 days. Since the property will not be conveyed until all the development conditions of approval have been met, the current property owner (Contra Costa County) needs to authorize the annexations. CONSEQUENCE OF NEGATIVE ACTION: The project will not move forward since the conditions of approval will not have been met. CHILDREN'S IMPACT STATEMENT: No impacts are associated with the proposal to construct a multiple-family residences within a mixed-use zoning district. ATTACHMENTS CFD 2006-01 Consent Form CFD 2010-01 Consent Form September 26, 2017 Contra Costa County Board of Supervisors Minutes 921 Quint & Thimmig LLP 10/5/06 03007.16:J9049 CONSENT TO, AND BALLOT IN FAVOR OF, ANNEXATION OF REAL PROPERTY TO THE COUNTY OF CONTRA COSTA COMMUNITY FACILITIES DISTRICT NO. 2006-1 (NORTH RICHMOND AREA MAINTENANCE SERVICES) To: Board of Supervisors of the County of Contra Costa, in its capacity as the legislative body for the County of Contra Costa Community Facilities District No. 2006-1 (North Richmond Maintenance Services) The undersigned hereby states and certifies, under penalty of perjury, as follows: 1. The undersigned is the owner (the “Owner”), or the legally authorized representative of the Owner, of fee title to the real property identified by Contra Costa County Assessor’s parcel number(s) listed below (the “Property”), and possesses all legal authority necessary to execute this consent to, and ballot in favor of (the “Consent and Ballot”), the annexation of the Property to the County of Contra Costa Community Facilities District No. 2006-1 (North Richmond Area Maintenance Services) (the “CFD”). 2. The Owner understands that the Board of Supervisors of the County of Contra Costa (the “Board”) has conducted proceeding pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (the “Law”) to form the CFD to finance various maintenance services (the “Services”) as described in Exhibit A hereto. The Owner also understands that the proceedings for the formation of the CFD authorized the Board to levy an annual special tax (the “Special Tax”) on property in the CFD as specified in the Rate and Method of Apportionment of Special Taxes (the “Rate and Method”) for the CFD, a copy of which is attached hereto as Exhibit B, and authorized the annexation of property to the CFD, without additional hearings, upon approval of the owner of the property to be annexed as permitted by Section 53339.7(a) of the Law. The Owner has been advised that a Notice of Special Tax Lien (the “Notice of Special Tax Lien”) was recorded against the real property initially included within the boundaries of the CFD in the office of the Contra Costa County Recorder (the “County Recorder”) on August 23, 2006 as Document No. 2006-0268129-00. 3. The Owner hereby irrevocably consents to, approves, and votes (for purposes of Article XIIIA of the California Constitution) in favor of the annexation of the Property to the CFD, and the annual levy of the Special Tax on the Property pursuant to the Rate and Method to finance the Services. The Owner acknowledges that the Clerk of the Board of the County of Contra Costa (the “County”) will record, or cause to be recorded, against the Property in the office of the County Recorder an amendment to the Notice of Special Tax Lien as required by Section 3117.5 of the California Streets and Highways Code, which will impose a continuing lien on the Property to secure each levy of the Special Tax, and that said lien is coequal with the lien for ad valorem real property taxes levied by the County on the Property. September 26, 2017 Contra Costa County Board of Supervisors Minutes 922 -2- 4. The Owner hereby irrevocably waives any right the Owner may otherwise have to protest or challenge the validity of the proceeds of the Board of Supervisors to form the CFD and to authorize the annexation of any property (including the Property) to the CFD, and any necessity, requirement or right for further public hearings or any election pertaining to the annexation of the Property to the CFD or the levy of the Special Tax on the Property. 5. The Owner hereby agrees to provide written notice of the annexation of the Property to the CFD, and of the authority of the Board to levy the Special Tax on the Property pursuant to the Rate and Method, to any subsequent purchaser of the Property to the extent required by applicable law. The Property subject to this Consent and Ballot, and to be annexed to the CFD, consist of the following Contra Costa County Assessor’s Parcel(s): 409-080-001 409-080-013 409-080-014 409-080-015 409-080-016 409-080-020 409-080-021 The full legal name of the fee title Owner of the Property is: Contra Costa County The foregoing Consent and Ballot is hereby executed this _______ day of ____________, 20__, in ____________, California. By: (signature) (type name of person executing Consent and Ballot) Its: (insert legal capacity of person executing Consent and Ballot) September 26, 2017 Contra Costa County Board of Supervisors Minutes 923 NOTARY ACKNOWLEDGEMENT STATE OF CALIFORNIA ) ) ss. COUNTY OF ) On before me, , Notary Public, personally appeared , personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. Notary Public [This area for official notaries seal] September 26, 2017 Contra Costa County Board of Supervisors Minutes 924 A-1 EXHIBIT A COUNTY OF CONTRA COSTA COMMUNITY FACILITIES DISTRICT NO. 2006-1 (NORTH RICHMOND AREA MAINTENANCE SERVICES) DESCRIPTION OF SERVICES ELIGIBLE TO BE FUNDED BY THE CFD Services: The services to be funded, in whole or in part, by the CFD include all direct and incidental costs related to providing the following services: I. Parks and Parkway Maintenance Services. Maintenance and operation of parks and parkways in the North Richmond Area including but not limited to the Richmond Parkway, Goodrick Avenue, Parr Boulevard, Pittsburg Avenue, West Gertrude Avenue, Brookside Drive, Central Avenue, Chesley Avenue, Market Avenue and 3rd Street. II. Open Space Services. Maintenance and operation of open space and natural wild lands in the North Richmond Area owned or otherwise controlled by Contra Costa County (the “County”). III. Flood and Storm Drainage Services. Maintenance and operation of flood and storm drainage improvements in the North Richmond Area owned or otherwise controlled by the County or the Contra Costa County Flood Control and Water Conservation District (the “District”). The CFD may fund any of the following related to the services described in the preceding paragraph: obtaining, constructing, furnishing, operating and maintaining equipment, apparatus or facilities, paying the salaries and benefits of personnel (including but not limited to maintenance workers, patrol guards and other personnel), and for payment of other related expenses (including but not limited to employee benefit expenses and an allocation of general overhead expenses). Any services to be funded by the CFD must be in addition to those provided in the territory of the CFD before the date of creation of the CFD, and may not supplant services already available within that territory when the CFD is created. It is expected that the services will be provided by the County and/or the District, either with their own employees or by contract with third parties, or any combination thereof. Administrative Expenses: The direct and indirect expenses incurred by the County in connection with the establishment and administration of the CFD (including, but not limited to, the levy and collection of the special taxes) including the fees and expenses of attorneys, any fees of the County related to the CFD or the collection of special taxes, an allocable share of the salaries of County staff directly related thereto and a proportionate amount of the County’s general administrative overhead related thereto, any amounts paid by the County from its general fund with respect to the CFD or the services authorized to be financed by the CFD, and expenses incurred by the County in September 26, 2017 Contra Costa County Board of Supervisors Minutes 925 A-2 undertaking action to foreclose on properties for which the payment of special taxes is delinquent, and all other costs and expenses of the County in any way related to the CFD. Other: The incidental expenses that may be financed by the CFD include: (i) all costs associated with the establishment and administration of the CFD, the determination of the amount of and collection of taxes, the payment of taxes, and costs otherwise incurred in order to carry out the authorized purposes of the CFD, (ii) any other expenses incidental to the provision of the services eligible to be funded by the CFD, and (iii) any amounts necessary to maintain a reserve required by the County or the District for the payment of the costs of the services. September 26, 2017 Contra Costa County Board of Supervisors Minutes 926 B-1 EXHIBIT B COUNTY OF CONTRA COSTA COMMUNITY FACILITIES DISTRICT NO. 2006-1 (NORTH RICHMOND AREA MAINTENANCE SERVICES) RATE AND METHOD OF APPORTIONMENT OF SPECIAL TAX Special Taxes shall be levied on all Taxable Parcels within the County of Contra Costa Community Facilities District No. 2006-1 (North Richmond Area Maintenance Services) (the “CFD”), and collected according to the Rate and Method of Apportionment of Special Taxes described herein. Special Taxes, when levied, shall be collected by the Contra Costa County Tax Collector’s Office by means of a line item on the annual ad-valorem property tax billings or, if determined to be in the best interests of the County, by means of the direct billing by the County of the applicable property owners. DEFINITIONS Administrator: Means the individual(s) designated by the County to administer the CFD in accordance with the authority and powers granted by the Board of Supervisors. Annual Administrative Costs: Means the direct and indirect expenses incurred by the County in connection with the establishment and administration of the CFD (including, but not limited to, the levy and collection of the special taxes) including the fees and expenses of attorneys, any fees of the County related to the CFD or the collection of special taxes, an allocable share of the salaries of County staff directly related thereto and a proportionate amount of the County’s general administrative overhead related thereto, any amounts paid by the County from its general fund with respect to the CFD or the services authorized to be financed by the CFD, and expenses incurred by the County in undertaking action to foreclose on properties for which the payment of special taxes is delinquent, and all other costs and expenses of the County in any way related to the CFD. Assessor Parcel: Means a parcel of land which has an Assessor Parcel number assigned to it by the Contra Costa County Assessor’s office. Building Permit: Means a Building Permit issued by the County and having an improvement valuation over $50,000. Building Permits for the construction of ancillary structures such as fences, swimming pools, retaining walls, etc are not to be considered “Building Permits” for purposes of this Rate and Method of Apportionment of Special Taxes. CFD: Means County of Contra Costa Community Facilities District No. 2006-1 (North Richmond Area Maintenance Services). September 26, 2017 Contra Costa County Board of Supervisors Minutes 927 B-2 Commercial Parcels: Means Assessor Parcels classified as “Commercial Parcels” or “Improved Commercial Parcels” by the County Assessor. Condominium Parcels: Means Assessor Parcels classified as “Condominium Parcels” by the County Assessor; including below market rate condominiums. County: Means Contra Costa County. Exempt Parcels: Means Assessor Parcels owned by the Federal, State, County or other local government or special district, and Assessor Parcels not otherwise classified as Taxable Parcels. Fiscal Year: Means the period starting on July 1 and ending the following June 30. Floor Area Ratio: Means the total improved square footage of the structure(s) divided by the total square footage of the Assessor Parcel upon which the structure(s) is/are located. For example, if the improved square footage of a structure is 50,000 sq. ft. and the Assessor Parcel upon which the structure is located on is 25,000 sq. ft. the Floor Area Ratio is equal to 2.00 (50,000 sq. ft./25,000 sq. ft.). Industrial Parcels: Means Assessor Parcels classified as “Industrial Parcels” by the County Assessor. Institutional Parcels: Means Assessor Parcels classified as “Institutional Parcels” by the County Assessor. Multi-Family Residential Parcels: Means Assessor Parcels classified as “Multi-Family Residential Parcels” by the County Assessor. These parcels include apartments and below market rate units. However, Multi-Family Residential Parcels shall not include Condominium Parcels or Townhome Parcels. Parcel Acreage: Means the acreage identified on a County Assessor’s map for a particular Assessor Parcel. If the acreage is not indicated on the County Assessor’s map then the acreage indicated within the County Assessor’s database or any other calculation determined by the Administrator that accurately depicts the assessor’s parcel acreage. If it is determined that the County Assessor’s map acreage information for a particular Assessor Parcel is not accurate then the calculated acreage shall be based upon the judgment of the Administrator. Public Works Director: Means the County Director of Public Works or his/her designee. Rural Parcels: Means Assessor Parcels classified as “Rural Parcels” by the County Assessor; including below market rate units. Services: Means the services eligible to be funded by the CFD. September 26, 2017 Contra Costa County Board of Supervisors Minutes 928 B-3 Single Family Residential Parcels: Means Assessor Parcels classified as “Single Family Residential” or “Attached Single Family Residential Parcels” by the County Assessor; including below market rate units. Special Tax Rate: Means the maximum Special Taxes to be levied on each Taxable Parcel within the boundaries of the CFD each Fiscal Year as shown in the following table, and subject to increases discussed below. County of Contra Costa Community Facilities District No. 2006-1 (North Richmond Area Maintenance Services) Fiscal Year 2006-07 Special Tax Rates by Land Use 1,2 Total Single-Family Residential Parcels $150.00 per Residence Condominium Parcels $112.50 per Residence Townhome Parcels $112.50 per Residence Multi-Family Residential Parcels $75.00 per Unit Commercial Parcels $1500.00 per Acre Industrial Parcels $1,500.00 per Acre Rural Parcels $150.00 per Residence Institutional Parcels $1,500.00 per Acre 1 If any Taxable Parcel within the boundaries of the CFD has a Floor Area Ratio greater than one (1.00) the Special Tax Rates shown in the table above will be multiplied by the Taxable Parcel’s Floor Area Ratio. For example, if a Commercial Parcel has a Floor Area Ratio of 1.50 the Fiscal Year 2006-07 Special Tax Rate would be $2,250.00 per acre ($1,500.00/acre x 1.50). 2 For Fiscal Year 2007-08 and for each Fiscal Year thereafter, the Special Tax Rates shown in the table above will be increased each year over the Special Tax Rates in effect for the prior Fiscal Year by a percentage equal to the percentage increase in the Consumer Price Index for San Francisco Bay Area Urban Wage Earners. Special Taxes: Means the Special Taxes levied on a Taxable Parcel pursuant to the Rate and Method of Apportionment of Special Taxes described herein. Taxable Parcel: Means an Assessor Parcel within the boundaries of the CFD that is not classified as an Exempt Parcel and for which a Building Permit has been issued prior to February 1 preceding the Fiscal Year for which Special Taxes are being levied. Townhome Parcels: Means Assessor Parcels classified as “Townhome Parcels” by the County Assessor. Usecode: Means the current use of the respective Assessor Parcel as assigned by the County Assessor’s Office. September 26, 2017 Contra Costa County Board of Supervisors Minutes 929 B-4 CALCULATION OF SPECIAL TAXES The calculation of the Special Taxes will be as follows for each Fiscal Year, commencing with Fiscal Year 2006-07: 1) On or about July 1 of each year the Administrator will determine which Assessor Parcels within the boundaries of the CFD are classified as Taxable Parcels. 2) The Administrator will calculate the Floor Area Ratio for each Taxable Parcel to determine if the Floor Area Ratio for any Taxable Parcel exceeds one (1.00). 3) The Administrator will calculate the total revenue the CFD would receive for the ensuing Fiscal Year, if the County were to levy the Special Taxes at the maximum Special Tax Rates on all Taxable Parcels within the boundaries of the CFD. 4) The Public Works Director will determine the Services funding needs for the CFD for the ensuing Fiscal Year, which will include the costs to pay Annual Administrative Costs. 5) If the Services funding needs for the CFD identified in Step No. 4 above are less than the projected revenues identified in Step No. 3 the Special Tax Rates shall be reduced proportionately for each Taxable Parcel for the ensuing Fiscal Year to equal the funding needs. If the Services funding needs for the CFD identified in Step No. 4 above are equal to or greater than the projected revenues identified in Step No. 3 the Special Taxes shall be levied at the maximum Special Tax Rate for each Taxable Parcel. 6) The Administrator will submit the Special Taxes to the County Auditor’s office for inclusion on the secured property tax roll for the applicable Fiscal Year or, if determined to be in the best interests of the County, will directly bill the applicable owners of the Taxable Parcels. COLLECTION OF THE SPECIAL TAXES Each year, the Administrator will coordinate with the Contra Costa County Tax Collector’s office to have the Special Tax for each applicable Taxable Parcel placed on the secured property tax roll. If the Administrator believes it is in the best interest of the County, the Special Taxes may be directly billed to the applicable property owners. INTERPRETATION OF SPECIAL TAX FORMULA The County reserves the right to make minor administrative and technical changes to this document that do not materially affect the rate and method of apportioning the Special Taxes. In addition, the interpretation and application of any section of this document shall be left to the County’s discretion. Interpretations may be made by the County by ordinance or resolution of the Board of Supervisors for purposes of clarifying any vagueness or ambiguity in this Rate and Method of Apportionment. September 26, 2017 Contra Costa County Board of Supervisors Minutes 930 B-5 APPEAL OF SPECIAL TAX Any property owner claiming that the amount or application of the Special Tax is not correct may tile a written notice of appeal with the Administrator not later than one calendar year after having paid the Special Tax that is disputed. The Administrator shall promptly review the appeal, and if necessary, meet with the property owner, consider written and oral evidence regarding the amount of the Special Tax, and decide the appeal. If the property owner disagrees with the Administrator’s decision relative to the appeal, the owner may then tile a written appeal with the Board of Supervisors whose subsequent decision shall be binding. If the decision of the Administrator (if the appeal is not filed with the Board of Supervisors) or the Board of Supervisors (if the appeal is filed with the Board of Supervisors) requires the Special Tax to be modified or changed in favor of the property owner, no cash refund shall be made for prior years’ Special Tax levies, but an adjustment shall be made to the next Special Tax levy. This procedure shall be exclusive and its exhaustion by any property owner shall be a condition precedent to any legal action by such owner. TERM OF SPECIAL TAX The Special Taxes shall be levied in perpetuity as necessary to fund the Services and pay the Annual Administrative Costs. September 26, 2017 Contra Costa County Board of Supervisors Minutes 931 CONSENT TO, AND BALLOT IN FAVOR OF, ANNEXATION OF REAL PROPERTY TO THE COUNTY OF CONTRA COSTA COMMUNITY FACILITIES DISTRICT NO. 2010-1 (COUNTYWIDE STREET LIGHTING) To: Board of Supervisors of the County of Contra Costa, in its capacity as the legislative body for the County of Contra Costa Community Facilities District No. 2010-1 (Countywide Street Lighting) The undersigned hereby states and certifies, under penalty of perjury, as follows: 1. The undersigned is the owner (the “Owner”), or the legally authorized representative of the Owner, of fee title to the real property identified by Contra Costa County Assessor’s parcel number(s) listed below (the “Property”), and possesses all legal authority necessary to execute this consent to, and ballot in favor of (the “Consent and Ballot”), the annexation of the Property to the County of Contra Costa Community Facilities District No. 2010-1 (Countywide Street Lighting) (the “CFD”). 2. The Owner understands that the Board of Supervisors of the County of Contra Costa (the “Board”) has conducted proceeding pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (the “Law”) to form the CFD to finance various services (the “Services”) described in Exhibit A hereto. The Owner also understands that the proceedings for the formation of the CFD authorized the Board to levy an annual special tax (the “Special Tax”) on property in the CFD as specified in the Rate and Method of Apportionment of Special Taxes (the “Rate and Method”) for the CFD, a copy of which is attached hereto as Exhibit B, and authorized the annexation of property to the CFD, without additional public hearings, upon approval of the owner of the property to be annexed as permitted by Section 53339.7(a) of the Law. The Owner has been advised that a Notice of Special Tax Lien (the “Notice of Special Tax Lien”) was recorded against the real property initially included within the boundaries of the CFD in the office of the Contra Costa County Recorder (the “County Recorder”) on June 24, 2010 as Document No. 2010-0126106-00 3. The Owner hereby irrevocably consents to, approves, and votes (for purposes of Article XIIIA of the California Constitution) in favor of the annexation of the Property to Tax Zone 1 of the CFD, and the annual levy of the Special Tax on the Property pursuant to the Rate and Method to finance the Services. The Owner acknowledges that the Clerk of the Board of Supervisors of the County of Contra Costa (the “County”) will record, or cause to be recorded, against the Property in the office of the County Recorder an amendment to the Notice of Special Tax Lien as required by Section 3117.5 of the California Streets and Highways Code, which will impose a continuing lien on the Property to secure each levy of the Special Tax, and that said lien is coequal with the lien for ad valorem real property taxes levied by the County on the Property. September 26, 2017 Contra Costa County Board of Supervisors Minutes 932 4. The Owner hereby irrevocably waives any right the Owner may otherwise have to protest or challenge the validity of the proceedings of the Board of Supervisors to form the CFD and to authorize the annexation of any property (including the Property) to the CFD, and any necessity, requirement or right for further public hearings or any election pertaining to the annexation of the Property to the CFD or the levy of the Special Tax on the Property. September 26, 2017 Contra Costa County Board of Supervisors Minutes 933 5. The Owner hereby agrees to provide written notice of the annexation of the Property to the CFD, and of the authority of the Board to levy the Special Tax on the Property pursuant to the Rate and Method, to any subsequent purchaser of the Property to the extent required by applicable law. The Property subject to this Consent and Ballot, and to be annexed to the CFD, consist of the following Contra Costa County Assessor’s Parcel(s): 409-080-001 409-080-013 409-080-014 The full legal name of the fee title Owner of the Property is: Contra Costa County 409-080-015 409-080-016 409-080-020 409-080-021 The foregoing Consent and Ballot is hereby executed this _______ day of ____________, 201__, in ______________, California. By: (signature) (type name of person executing Consent and Ballot) Its: (insert legal capacity of person executing Consent and Ballot) September 26, 2017 Contra Costa County Board of Supervisors Minutes 934 NOTARY ACKNOWLEDGEMENT STATE OF CALIFORNIA ) ) ss. COUNTY OF ) On before me, , Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public [This area for official notaries seal] September 26, 2017 Contra Costa County Board of Supervisors Minutes 935 EXHIBIT A COUNTY OF CONTRA COSTA COMMUNITY FACILITIES DISTRICT NO. 2010-1 (COUNTYWIDE STREET LIGHTING) DESCRIPTION OF SERVICES ELIGIBLE TO BE FUNDED BY THE CFD Services: The services to be funded, in whole or in part, by the County of Contra Costa Community Facilities District No. 2010-1 (Countywide Street Lighting) (the “CFD”) include all direct and incidental costs related to providing street lighting within the unincorporated area of the County of Contra Costa. The CFD may fund any of the following related to the services described above: obtaining, constructing, furnishing, replacing, operating and maintaining equipment, apparatus or facilities, paying the salaries and benefits of personnel and for payment of other related expenses (including but not limited to employee benefit expenses and an allocation of general overhead expenses) and the provision of establishing reserves for cash flow, repairs, replacements and for the future provision of services. Any services to be funded by the CFD must be in addition to those provided in the territory of the CFD before the date of creation of the CFD, and may not supplant services already available within that territory when the CFD is created. It is expected that the services will be provided by the County, either with its own employees or by contract with third parties, or any combination thereof. Administrative Expenses: The direct and indirect expenses incurred by the CFD or County in connection with the establishment and administration of the CFD (including, but not limited to, the levy and collection of the special taxes) including the fees and expenses of attorneys, any fees of the County related to the CFD or the collection of special taxes, an allocable share of the salaries of County staff directly related thereto and a proportionate amount of the County’s general administrative overhead related thereto, any amounts paid by the County from its general fund with respect to the CFD or the services authorized to be financed by the CFD, and expenses incurred by the County in undertaking any action to collect from or foreclose on properties for which the payment of special taxes is delinquent, and all other costs and expenses of the County in any way related to the CFD. Other: The incidental expenses that may be financed by the CFD include: (i) all costs associated with the establishment and administration of the CFD, the determination of the amount of and collection of taxes, the payment of taxes, and costs otherwise incurred in order to carry out the authorized purposes of the CFD, (ii) any other expenses incidental to the provision of the services eligible to be funded by the CFD, and (iii) any amounts necessary to maintain and replenish a reserve required by the County for the payment of the costs of the services. September 26, 2017 Contra Costa County Board of Supervisors Minutes 936 EXHIBIT B COUNTY OF CONTRA COSTA COMMUNITY FACILITIES DISTRICT NO. 2010-1 (COUNTYWIDE STREET LIGHTING) RATE AND METHOD OF APPORTIONMENT OF SPECIAL TAX Special Taxes applicable to each Assessor’s Parcel in the County of Contra Costa Community Facilities District No. 2010-1 (Countywide Street Lighting) [herein “CFD No. 2010-1” or “CFD”] shall be levied and collected according to the tax liability determined by the Board of Supervisors of the County of Contra Costa, acting in its capacity as the legislative body of CFD No. 2010-1, or its designee, through the application of the appropriate Special Taxes, as described below. All of the property in CFD No. 2010-1, unless exempted by law or by the provisions of Section E below, shall be taxed for the purposes, to the extent, and in the manner herein provided. A. DEFINITIONS The terms hereinafter set forth have the following meanings: “Act” means the Mello-Roos Community Facilities Act of 1982, as amended, being Chapter 2.5 (commencing with Section 53311), Division 2, of Title 5 of the Government Code of the State of California. “Administrative Expenses” means the direct and indirect expenses incurred by the CFD or the County in connection with the establishment and administration of CFD No. 2010-1 (including, but not limited to, the levy and collection of the Special Taxes) including the fees and expenses of attorneys, any fees of the County or the CFD related to CFD No. 2010-1 or the collection of Special Taxes, an allocable share of the salaries of County or CFD staff directly related thereto and a proportionate amount of the County’s and the CFD’s general administrative overhead related thereto, any amounts paid by the County or the CFD from their respective general funds with respect to CFD No. 2010-1 or the services authorized to be financed by CFD No. 2010-1, and expenses incurred by the County or the CFD in undertaking action to foreclose on properties for which the payment of Special Taxes is delinquent, any amounts necessary to maintain a reserve required by CFD No. 2010-1 for the payment of services and all other costs and expenses of the County or the CFD in any way related to CFD No. 2010-1. “Administrator” means the person or firm designated by the Board of Supervisors to administer the Special Taxes according to this RMA. “Acreage” means the acreage identified on a County Assessor’s parcel map for a particular Parcel. If the acreage is not indicated on the County Assessor’s parcel map or if it is determined by the Administrator that the acreage on the County Assessor’s parcel map is incorrect then the acreage will be determined based upon the County Assessor’s database or any source of information available to the Administrator which reasonably depicts the Parcel’s acreage. September 26, 2017 Contra Costa County Board of Supervisors Minutes 937 “Assessor’s Parcel” means a lot or parcel shown on a County Assessor’s parcel map with an assigned Assessor’s Parcel number. “Authorized Services” means the public services that are authorized to be funded by CFD No. 2010-1, as set forth in the CFD formation documents adopted by the Board of Supervisors. “Board of Supervisors” means the Board of Supervisors of the County of Contra Costa, acting as the legislative body of CFD No. 2010-1. “Condominium Property” means, in any Fiscal Year, all Parcels which have or are proposed to have a residential structure constructed on it that consists of residential units that share common walls, including, condominiums, townhomes, co-ops and cluster units and where each unit has an assigned Assessor’s Parcel number, all as determined by the Administrator. Condominium Property includes property converted from Multi-Family Property into Condominium Property, for each Fiscal Year following the Fiscal Year in which the conversion occurred. Condominium Property excludes residential second units established pursuant to Section 82-24 of the Zoning Ordinance Code. “County” means the County of Contra Costa. “Development” means a group of Parcels constituting an area to be developed at substantially the same time pursuant to a common plan of development and is included in a single Assessor’s parcel map, tract map, final map or other County recorded map depicting the development area. “Fiscal Year” means the period starting on July 1 and ending on the following June 30. “Maximum Special Tax” means the maximum Special Tax that can be levied on Taxable Property in any Fiscal Year determined in accordance with Section C below. “Multi-Family Property” means, in any Fiscal Year, all Parcels which have or are proposed to have a residential structure constructed on it that (i) is located within a mobile home park, or (ii) consists of two or more residential units that share common walls, including duplex, triplex and fourplex units, and apartment units, excluding Condominium Property, all as determined by the Administrator. Multi-Family Property excludes residential second units established pursuant to Section 82-24 of the Zoning Ordinance Code. “Other Property” means, in any Fiscal Year, all Taxable Property within the boundaries of CFD No. 2010-1 that is not classified as Single Family Property, Condominium Property, or Multi- Family Property. “Parcel” has the same meaning as Assessor’s Parcel. “Public Property” means any property within the boundaries of CFD No. 2010-1 that, for the applicable Fiscal Year, is owned or irrevocably offered for dedication to the federal government, State of California, County, or other local governments or public agencies. September 26, 2017 Contra Costa County Board of Supervisors Minutes 938 “RMA” means this Rate and Method of Apportionment of Special Tax. “Single Family Property” means, in any Fiscal Year, all Parcels which have or are proposed to have a single family residential structure constructed on it that does not share a common wall with another unit, except for attached residential second units established pursuant to Section 82-24 of the Zoning Ordinance Code, all as determine by the Administrator. A Parcel of Single Family Property with an attached residential second unit established pursuant to Section 82-24 will be taxed as one Parcel of Single Family Property pursuant to this RMA. “Special Tax” means a special tax levied in any Fiscal Year to pay the Special Tax Requirement. “Special Tax Requirement” means the amount necessary in any Fiscal Year to (i) pay for Authorized Services, (ii) pay Administrative Expenses for the Fiscal Year, (iii) cure any delinquencies in the payment of Special Taxes levied in prior Fiscal Years or (based on delinquencies in the payment of Special Taxes which have already taken place) are expected to occur in the current Fiscal Year, and (iv) to create or replenish reserve funds. “Street” means a public or private roadway, excluding a path or alley, which allows vehicular access to and from a Parcel. “Street Frontage” means that portion of a Parcel, measured in linear feet, that borders or is located adjacent to a Street. However, if a group of Parcels constituting a Development is annexed into CFD No. 2010-1 and the Parcels included in that Development consists of Parcel(s) that are exempt from the Special Tax pursuant to law or Section E below, and those exempt Parcels border or are located adjacent to a Street, then that portion of the exempt Parcel, measured in linear feet, that borders or is located adjacent to a Street must be prorated to all the Taxable Property within the Development based on each Taxable Property’s Street Frontage or if the Taxable Property within the Development has no Street Frontage then based on each Taxable Property’s Acreage. “Tax Zone” means one of the mutually exclusive tax zones identified in Attachment 2 of this RMA. Attachment 2 will be updated to include new Tax Zones or new Parcels added to CFD No. 2010-1 as a result of future annexations to the CFD. “Taxable Property” means all Assessors’ Parcels within the boundaries of CFD No. 2010-1 that are not exempt from the Special Tax pursuant to law or Section E below. B. DATA COLLECTION FOR ANNUAL TAX LEVY Each Fiscal Year, the Administrator shall identify the current Assessor’s Parcel numbers for all Parcels of Developed Property within CFD No. 2010-1 and shall determine within which Tax Zone each Assessor’s Parcel is located. Upon each annexation of property into CFD No. 2010-1, the Administrator shall update Attachment 2 of this RMA to include each new Parcel that is annexed into an existing Tax Zone or, if a new Tax Zone is created, each new Tax Zone and the Assessor’s Parcel(s) included in the Tax Zone. If a new Tax Zone is created, the Administrator shall update Attachment 1 of this RMA to include the Maximum Special Taxes for that Tax September 26, 2017 Contra Costa County Board of Supervisors Minutes 939 Zone. The Administrator shall also determine: (i) whether each Assessor’s Parcel is Agricultural Property, Condominium Property, Single Family Property, Multi-Family Property, or Other Property, (ii) for Parcels of Agricultural Property, Condominium Property and Single Family Property, the number of Units of each Parcel, (iii) for Parcels of Multi-Family Property and Other Property, the amount of Street Frontage and Acreage of each Parcel. For Agricultural Property, Condominium Property and Single Family Property, the number of Units shall be determined by referencing the development plan for the property or other County development records. Finally, the Administrator shall also determine the Special Tax Requirement. In any Fiscal Year, if it is determined that (i) a parcel map for a portion of property in CFD No. 2010-1 was recorded after January 1 of the prior Fiscal Year (or any other date after which the Assessor will not incorporate the newly-created Parcels into the then current tax roll), (ii) because of the date the parcel map was recorded, the Assessor does not yet recognize the new Parcels created by the parcel map, and (iii) one or more of the newly-created Parcels meets the definition of Developed Property, the Administrator shall calculate the Special Tax for the property affected by recordation of the parcel map by determining the Special Tax that applies separately to each newly-created Parcel, then applying the sum of the individual Special Taxes to the Parcel that was subdivided by recordation of the parcel map. C. MAXIMUM SPECIAL TAXES The Maximum Special Tax rates for each Tax Zone are shown in Attachment 1 of this RMA. The Maximum Special Tax for a Parcel of Taxable Property shall be determined by the following: 1. Single Family Property or Condominium Property The Maximum Special Tax for a Parcel of Single Family Property or Condominium Property is the applicable Maximum Special Tax rate for each such Parcel, as shown in Attachment 1 of this RMA for the Tax Zone and the then current Fiscal Year. 2. Multi-Family Property or Other Property The Maximum Special Tax for a Parcel of Multi-Family Property or Other Property within Tax Zone 1 is the Street Frontage of the Parcel multiplied by the applicable Maximum Special Tax rate for such Parcel, as shown in Attachment 1 of this RMA for the Tax Zone and the then current Fiscal Year. The Maximum Special Tax for a Parcel of Multi-Family Property or Other Property within Tax Zone 2 is the Acreage of the Parcel multiplied by the applicable Maximum Special Tax rate for such Parcel, as shown in Attachment 1 of this RMA for the Tax Zone and the then current Fiscal Year. D. METHOD OF LEVY AND MANNER OF COLLECTION OF THE SPECIAL TAXES The Special Taxes shall be levied and collected according to the methodology outlined below: The Special Tax shall be levied proportionately on each Taxable Parcel up to 100% of the Maximum Special Tax for that Taxable Parcel until the aggregate amount levied for all Taxable Parcels is equal to the Special Tax Requirement. September 26, 2017 Contra Costa County Board of Supervisors Minutes 940 The Special Tax for CFD No. 2010-1 shall be collected in the same manner and at the same time as ordinary ad valorem property taxes; provided, however, that the County may bill the Special Tax directly, and/or collect the Special Tax at a different time or in a different manner. E. LIMITATIONS Notwithstanding any other provision of this RMA, no Special Tax shall be levied on Public Property or property owned by a homeowner’s or property owner’s association; except in accordance with Section 53340.1(a) of the Act, if a public agency owning Public Property, including property held in trust for any beneficiary, grants a leasehold or other possessory interest in the Public Property to a non-governmental entity, the Special Tax shall be levied on the leasehold or possessory interest based upon its classification as Condominium Property, Multi-Family Property, Single Family Property or Other Property under this RMA. F. INTERPRETATION OF SPECIAL TAX FORMULA The County reserves the right to make minor administrative and technical changes to this document that does not materially affect the rate and method of apportioning Special Taxes. In addition, the interpretation and application of any section of this document shall be left to the County’s discretion. Interpretations may be made by the County by resolution of the Board of Supervisors for purposes of clarifying any vagueness or ambiguity in this RMA. G. APPEAL OF SPECIAL TAX LEVY Any property owner claiming that the amount or application of the Special Tax is not correct may file a written notice of appeal with the Administrator not later than one calendar year after having paid the Special Tax that is disputed. The Administrator shall promptly review the appeal, and if necessary, meet with the property owner, consider written and oral evidence regarding the amount of the Special Tax, and decide the appeal. If the property owner disagrees with the Administrator’s decision relative to the appeal, the owner may then file a written appeal with the Board of Supervisors whose subsequent decision shall be binding. If the decision of the Administrator (if the appeal is not filed with the Board of Supervisors) or the Board of Supervisors (if the appeal is filed with the Board of Supervisors) requires the Special Tax to be modified or changed in favor of the property owner, no cash refund shall be made for prior years’ Special Tax levies, but an adjustment shall be made to the next Special Tax levy. This procedure shall be exclusive and its exhaustion by any property owner shall be a condition precedent to any legal action by such owner. September 26, 2017 Contra Costa County Board of Supervisors Minutes 941 Attachment 1 County of Contra Costa Community Facilities District No. 2010-1 (Countywide Street Lighting) Maximum Special Taxes for Tax Zone 11 (Taxable Parcels with Street Lights located Near or Adjacent to the Taxable Parcels) For Single Family Property, Condominium, Multi-Family Property and Other Property Type of Property Maximum Special Taxes for FY 2017-182 Single Family Property Condominium Property Multi-Family Property Other Property $74.02 per Parcel $44.40 per Parcel $1.46 per linear foot of Street Frontage $2.02 per linear foot of Street Frontage Maximum Special Taxes for Tax Zone 21 (Taxable Parcels with No Street Lights located Near or Adjacent to the Taxable Parcels) For Single Family Property, Condominium, Multi-Family Property and Other Property Type of Property Maximum Special Taxes for FY 2017-182 Single Family Property Condominium Property Multi-Family Property Other Property $18.50 per Parcel $11.08 per Parcel $72.92 per Acre $102.54 per Acre 1 Tax Zones that are added to CFD No. 2010-1 as a result of future annexations will have their Maximum Special Taxes determined during the annexation process, consistent with the requirements of Section 53339.3(d) of the Act. This Attachment 1 shall be updated to reflect any new Tax Zone. 2 Beginning in January 2011, and each January thereafter, the Maximum Special Taxes shown in this Attachment 1 shall be adjusted by applying the greater of (i) the increase, if any, in the Local Consumer Price Index (CPI) for the San Francisco-Oakland-San Jose Area for All Urban Consumers that had occurred since January of the prior year, or (ii) the increase, if any, in the Engineering News Record’s Common Labor Index that had occurred since January of the prior year. Each annual adjustment of the Maximum Special Taxes shall become effective on the following July 1. September 26, 2017 Contra Costa County Board of Supervisors Minutes 942 Attachment 2 County of Contra Costa Community Facilities District No. 2010-1 (Countywide Street Lighting) Identification of Tax Zones Tax Zone Assessor’s Parcels Included in Tax Zone1 1 380-260-001-9 2 169-032-008-8 1 The property identified by the Assessor’s Parcel numbers listed above shall remain part of the identified Tax Zone regardless of changes in the configuration of the Assessor’s Parcels or changes to APNs in future Fiscal Years. Parcels annexed into CFD No. 2010-1 shall be assumed to be in Tax Zone No. 1, unless this Attachment 2 is otherwise updated to reflect annexed Parcels that are added to CFD No. 2010-1 and are to be included in another Tax Zone. September 26, 2017 Contra Costa County Board of Supervisors Minutes 943