HomeMy WebLinkAboutMINUTES - 05102016 - FPD Comp Min PktCALENDAR FOR THE BOARD OF DIRECTORS
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET
MARTINEZ, CALIFORNIA 94553-1229
CANDACE ANDERSEN, CHAIR
MARY N. PIEPHO, VICE CHAIR
JOHN GIOIA
KAREN MITCHOFF
FEDERAL D. GLOVER
DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 335-1900
JEFF CARMAN, FIRE CHIEF
PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO
AN ITEM THAT IS ON THE AGENDA, WILL BE LIMITED TO THREE (3) MINUTES.
The Board Chair may reduce the amount of time allotted per speaker at the beginning of each item
or public comment period
depending on the number of speakers and the business of the day.
Your patience is appreciated.
A closed session may be called at the discretion of the Board Chair.
Staff reports related to open session items on the agenda are also accessible on line at
www.co.contra-costa.ca.us.
ANNOTATED AGENDA & MINUTES
May 10, 2016
Present: Director John Gioia; Director Candace Andersen; Director Mary N. Piepho; Director Karen Mitchoff;
Director Federal D. Glover
Staff Present:David Twa, County Administrator
Jeff Carman, Fire Chief
1:30 P.M. Convene and call to order.
CONSIDER CONSENT ITEMS (Items listed as C.1 through C.2 on the following agenda)
– Items are subject to removal from Consent Calendar by request of any Director or on
request for discussion by a member of the public. Items removed from the Consent
Calendar will be considered with the Discussion Items.
DISCUSSION ITEMS
May 10, 2016 Contra Costa County Fire Protection District 1
D. 1 CONSIDER Consent Items previously removed.
There were no items removed from consent.
D. 2 PUBLIC COMMENT (3 Minutes/Speaker)
There were no requests to speak at Public Comment.
D.3 CONSIDER approving the building of a new Fire Station 16 in West Lafayette.
(Jeff Carman, Fire Chief)
Speaker: Bill Granados, CCC Fire Advisory Commission.
AYE: Director John Gioia, Director Candace Andersen, Director Mary N.
Piepho, Director Karen Mitchoff, Director Federal D. Glover
D.4 CONSIDER approving and authorizing the Fire Chief, or designee, to execute a
Program Development Agreement with Opterra Energy Services, Inc. for
integrated energy assessment services and identification of potential energy
conservation measures at Contra Costa County Fire Protection District facilities,
in an amount not to exceed $45,000, for the period of May 10, 2016 through May
9, 2017. (Lewis Broschard, Deputy Fire Chief)
AYE: Director John Gioia, Director Candace Andersen, Director Mary N.
Piepho, Director Karen Mitchoff, Director Federal D. Glover
D.5 CONSIDER accepting a report from the Fire Chief providing a status summary
for ongoing Fire District activities and initiatives. (Jeff Carman, Fire Chief)
Speakers: Teagan Clive, resident of Rodeo.
ACCEPTED the report.
The Supervisors noted that the long-term plans of the Fire Protection District
are complex and cover many facilities. It has been several months since
review of the overall outlook has been discussed. Staff will bring to the Board
an overall timeline of when stations might be reopened, other facilities built
or upgraded, and equipment purchased.
AYE: Director John Gioia, Director Candace Andersen, Director Mary N.
Piepho, Director Karen Mitchoff, Director Federal D. Glover
CONSENT ITEMS
C.1 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the
May 10, 2016 Contra Costa County Fire Protection District 2
C.1 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the
Fire Chief, or his designee, a purchase order to American Medical Response
West in an amount not to exceed $182,595 for ambulance dispatch services
provided during the month of January 2016. (100% CCCFPD EMS Transport
Fund)
AYE: Director John Gioia, Director Candace Andersen, Director Mary N.
Piepho, Director Karen Mitchoff, Director Federal D. Glover
C.2 APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a Training
Facility Use Agreement with the Contra Costa Community College District to
pay the Fire District in an amount not to exceed $35,000 for the use of the Fire
District Training Facility for the term of July 1, 2016 through June 30, 2017.
(100% College District reimbursement revenue)
AYE: Director John Gioia, Director Candace Andersen, Director Mary N.
Piepho, Director Karen Mitchoff, Director Federal D. Glover
GENERAL INFORMATION
The Board meets in its capacity as the Board of Directors of the Contra Costa County Fire
Protection District pursuant to Ordinance Code Section 24-2.402. Persons who wish to address the
Board of Directors should complete the form provided for that purpose and furnish a copy of any
written statement to the Clerk.
Any disclosable public records related to an open session item on a regular meeting agenda and
distributed by the Clerk of the Board to a majority of the members of the Board of Directors less
than 72 hours prior to that meeting are available for public inspection at 651 Pine Street, First
Floor, Room 106, Martinez, CA 94553, during normal business hours. All matters listed under
CONSENT ITEMS are considered by the Board of Directors to be routine and will be enacted by
one motion. There will be no separate discussion of these items unless requested by a member of
the Board or a member of the public prior to the time the Commission votes on the motion to
adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the
Chair calls for comments from those persons who are in support thereof or in opposition thereto.
After persons have spoken, the hearing is closed and the matter is subject to discussion and action
by the Board. Comments on matters listed on the agenda or otherwise within the purview of the
Board of Directors can be submitted to the office of the Clerk of the Board via mail: Contra Costa
County Fire Protection District Board of Directors, 651 Pine Street Room 106, Martinez, CA
94553; by fax: 925-335-1913.
The District will provide reasonable accommodations for persons with disabilities planning to
attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at
(925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk,
Room 106. Copies of recordings of all or portions of a Board meeting may be purchased from the
Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make
the necessary arrangements. Applications for personal subscriptions to the Board Agenda may be
obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The Board of Directors’
May 10, 2016 Contra Costa County Fire Protection District 3
agenda and meeting materials are available for inspection at least 96 hours prior to each meeting at
the Office of the Clerk of the Board, 651 Pine Street, Room 106, Martinez, California.
Subscribe to receive to the weekly Board Agenda by calling the Office of the Clerk of the Board,
(925) 335-1900 or using the County's on line subscription feature at the County’s Internet Web
Page, where agendas and supporting information may also be viewed:
www.co.contra-costa.ca.us
ADVISORY COMMISSION
The Contra Costa County Fire Protection District Advisory Fire Commission is scheduled to meet
next on Monday, June 13, 2016 at 7:00 p.m. at the District Training Center, 2945 Treat Blvd.,
Concord, CA 94518.
AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings.
Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order):
The Contra Costa County Fire Protection District has a policy of making limited use of acronyms,
abbreviations, and industry-specific language in its Board of Supervisors meetings and written
materials. Following is a list of commonly used language that may appear in oral presentations and
written materials associated with Board meetings:
AB Assembly Bill
ABAG Association of Bay Area Governments
ACA Assembly Constitutional Amendment
ADA Americans with Disabilities Act of 1990
AFSCME American Federation of State County and Municipal Employees
ARRA American Recovery & Reinvestment Act of 2009
BAAQMD Bay Area Air Quality Management District
BART Bay Area Rapid Transit District
BayRICS Bay Area Regional Interoperable Communications System
BGO Better Government Ordinance
BOC Board of Commissioners
CALTRANS California Department of Transportation
CAER Community Awareness Emergency Response
CAL-EMA California Emergency Management Agency
CAO County Administrative Officer or Office
CBC California Building Code
CCCPFD (ConFire) Contra Costa County Fire Protection District
CCHP Contra Costa Health Plan
CCTA Contra Costa Transportation Authority
CCRMC Contra Costa Regional Medical Center
May 10, 2016 Contra Costa County Fire Protection District 4
CCWD Contra Costa Water District
CFC California Fire Code
CFDA Catalog of Federal Domestic Assistance
CEQA California Environmental Quality Act
CIO Chief Information Officer
COLA Cost of living adjustment
ConFire (CCCFPD) Contra Costa County Fire Protection District
CPA Certified Public Accountant
CPF – California Professional Firefighters
CPI Consumer Price Index
CSA County Service Area
CSAC California State Association of Counties
CTC California Transportation Commission
dba doing business as
EBMUD East Bay Municipal Utility District
ECCFPD East Contra Costa Fire Protection District
EIR Environmental Impact Report
EIS Environmental Impact Statement
EMCC Emergency Medical Care Committee
EMS Emergency Medical Services
et al. et alii (and others)
FAA Federal Aviation Administration
FEMA Federal Emergency Management Agency
FTE Full Time Equivalent
FY Fiscal Year
GIS Geographic Information System
HCD (State Dept of) Housing & Community Development
HHS (State Dept of ) Health and Human Services
HOV High Occupancy Vehicle
HR Human Resources
HUD United States Department of Housing and Urban Development
IAFF International Association of Firefighters
ICC International Code Council
IFC International Fire Code
Inc. Incorporated
IOC Internal Operations Committee
ISO Industrial Safety Ordinance
JPA Joint (exercise of) Powers Authority or Agreement
Lamorinda Lafayette-Moraga-Orinda Area
LAFCo Local Agency Formation Commission
LLC Limited Liability Company
LLP Limited Liability Partnership
Local 1 Public Employees Union Local 1
Local 1230 Contra Costa County Professional Firefighters Local 1230
MAC Municipal Advisory Council
MBE Minority Business Enterprise
MIS Management Information System
MOE Maintenance of Effort
May 10, 2016 Contra Costa County Fire Protection District 5
MOU Memorandum of Understanding
MTC Metropolitan Transportation Commission
NACo National Association of Counties
NEPA National Environmental Policy Act
NFPA National Fire Protection Association
OES-EOC Office of Emergency Services-Emergency Operations Center
OPEB Other Post Employment Benefits
OSHA Occupational Safety and Health Administration
PARS Public Agencies Retirement Services
PEPRA Public Employees Pension Reform Act
RFI Request For Information
RFP Request For Proposal
RFQ Request For Qualifications
SB Senate Bill
SBE Small Business Enterprise
SEIU Service Employees International Union
SUASI Super Urban Area Security Initiative
SWAT Southwest Area Transportation Committee
TRANSPAC Transportation Partnership & Cooperation (Central)
TRANSPLAN Transportation Planning Committee (East County)
TRE or TTE Trustee
TWIC Transportation, Water and Infrastructure Committee
UASI Urban Area Security Initiative
UCOA United Chief Officers Association
vs . versus (against)
WAN Wide Area Network
WBE Women Business Enterprise
WCCTAC West Contra Costa Transportation Advisory Committee
May 10, 2016 Contra Costa County Fire Protection District 6
RECOMMENDATION(S):
APPROVE the project concept for building a new Fire Station 16 in West Lafayette at the present location, 4007 Los
Arabis Road, Lafayette and DIRECT the Fire Chief, or his designee, to finalize an architectural services agreement
for design and construction document preparation, project schedule, and project budget.
FISCAL IMPACT:
The cost of planning, designing, permitting, and constructing a new fire station is estimated at $3,500,000 to
$4,000,000. The Fire District currently has approximately $3,500,000 available in restricted capital funds for fire
station construction. Final approval for architectural services and overall project budget would be brought before the
Board at a future meeting.
BACKGROUND:
In late 2011 the Fire District initiated the process for the design of
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 05/10/2016 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Mary N. Piepho, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Lewis Broschard, Deputy Fire
Chief (925) 941-3501
I hereby certify that this is a true and correct copy of an action taken and entered on the
minutes of the Board of Supervisors on the date shown.
ATTESTED: May 10, 2016
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
D.3
To:Contra Costa County Fire Protection District Board of Directors
From:Jeff Carman, Chief, Contra Costa County Fire Protection District
Date:May 10, 2016
Contra
Costa
County
Subject:Fire Station 16 Replacement
May 10, 2016 Contra Costa County Fire Protection District 7
BACKGROUND: (CONT'D)
a replacement facility for Fire Station 16 (FS 16) in Lafayette at the present location on Los Arabis Road. At that
time, the station was comprised of a small residential style fire station built in the 1950s that was abandoned shortly
after the Loma Prieta Earthquake. Subsequent to the closure, a double-wide mobile home was used for the crew living
quarters.
Approximately $3 million was appropriated for the replacement of FS 16. In 2012, due to budget shortfalls and the
eventual closure of FS 16, the project was placed on an indefinite hold. The funds were then designated to be used to
fund the Fire District’s contribution towards the building of Fire Station 46 (FS 46), a joint project with the
Moraga-Orinda Fire Protection District. When the FS 46 project was dissolved, the Fire District determined the most
appropriate solution for the community of West Lafayette and for the overall service of the Fire District was to
rebuild FS 16.
New site plans have been developed, engineers and contractors have surveyed the site and the existing fire station
structure, and multiple analyses have been performed to determine the feasibility of reconstruction, remodel of the
existing structure, or tear down and rebuild from the ground up. While it is possible to re-use the existing fire station
structure, it was determined that the value of that structure is very low to the overall project and the cost to provide the
required code upgrades and seismic retrofits would outweigh the utility of rehabilitating the old structure.
Current construction cost estimates for building a new 5,000 square foot station on the existing site range from $2.8 to
$3.1 million. In addition, we need to account for 25%-30% additional costs for project management, permits and
fees, as well as architectural and engineering services. Based on these factors, the total cost to build a new facility
would range from $3.5 to $4 million. These are initial cost estimates provided to the Fire District by LCA Architects
through general contractors who developed cost proposals given the current costs of construction.
We feel this is the most suitable solution to providing a permanent and fully functional fire station in West Lafayette.
The new station would be built to include modern seismic standards as well as being able to meet ADA requirements.
The station would be built to provide protection for the community over the next fifty years and would allow for the
facility to provide our personnel with the components, systems, and features found in a modern fire station.
CONSEQUENCE OF NEGATIVE ACTION:
A new fire station would not be constructed. Response into the areas of West Lafayette would continue to be provided
by Fire Station 15 in eastern Lafayette with automatic aid provided by Fire Station 43 of the Moraga-Orinda Fire
Protection District which is located in Orinda. Delays in construction, if FS 16 is to be rebuilt in the near future, could
increase construction costs significantly based on the recent, and expected, trends in overall costs of constructing
essential use facilities.
CHILDREN'S IMPACT STATEMENT:
None.
CLERK'S ADDENDUM
Speaker: Bill Granados, CCC Fire Advisory Commission.
May 10, 2016 Contra Costa County Fire Protection District 8
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Fire Chief, or his designee, to execute a Program Development Agreement with
Opterra Energy Services, Inc. for integrated energy assessment services and identification of potential energy
conservation measures at Contra Costa County Fire Protection District facilities, in an amount not to exceed $45,000,
for the period of May 10, 2016 through May 9, 2017.
FISCAL IMPACT:
The cost of the assessment is $45,000. If Opterra Energy Services and the District execute a subsequent Energy
Services Contract within ninety (90) calendar days after the District’s receipt of the recommendations, the assessment
fee will be incorporated into the total contract amount payable under the Energy Services Contract. Funding for this
project was included in the District's current year and FY2016-17 budgets.
BACKGROUND:
The Contra Costa County Fire Protection District (District) is interested
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 05/10/2016 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Mary N. Piepho, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Lewis Broschard, Deputy Fire
Chief (925) 941-3501
I hereby certify that this is a true and correct copy of an action taken and entered on the
minutes of the Board of Supervisors on the date shown.
ATTESTED: May 10, 2016
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
D.4
To:Contra Costa County Fire Protection District Board of Directors
From:Jeff Carman, Chief, Contra Costa County Fire Protection District
Date:May 10, 2016
Contra
Costa
County
Subject:Energy Conservation Program Development Agreement
May 10, 2016 Contra Costa County Fire Protection District 9
BACKGROUND: (CONT'D)
in pursuing the installation of photovoltaic (solar) systems and other energy saving initiatives aimed at reducing the
District’s dependency on energy from traditional sources as well as identifying potential energy saving technologies
to reduce utility costs.
Over the past several months, the District has worked through a Program Development Agreement (PDA) with
Opterra Energy Services, Inc. (Opterra) for the purpose of identifying energy conservation measures. Opterra will
perform an integrated energy assessment of the District’s facilities to identify potential energy conservation measures.
Opterra will deliver recommendations and identify energy improvements and operational changes that can be
installed or implemented at District facilities and properties. The primary purposes of the assessment and the
recommendations are to identify energy improvements and operational changes that are recommended to be installed
or implemented at the facilities and to provide an engineering and economic basis for the implementation of the
energy conservation measures identified in the recommendations. Under the proposed PDA, if Opterra’s assessment
concludes that the cost of the energy conservation measures will be less than amounts the District would otherwise
spend on energy, the District and Opterra intend to negotiate an energy services contract under Government Code
section 4217.12, providing for, among other things, engineering, procurement, installation, construction, and training
services in connection with the implementation of the energy conservation measures identified during the assessment
and described in the recommendations. The District would return to this board for consideration and approval of the
energy services contract.
The ultimate goal of this assessment is to identify where the Fire District may be able to install solar arrays, either on
the roofs of certain facilities or as standalone systems, to reduce the dependency on traditional power from PG&E. In
addition, certain other measures including water conservation equipment and techniques will also be explored and
implemented where they are determined to be cost effective and in the best interest of conservation. The assessment
will also provide recommendations on changes in interior and exterior lighting systems that will reduce power
consumption.
CONSEQUENCE OF NEGATIVE ACTION:
The District will not have an assessment to determine the feasibility of installing certain energy conservation
measures. The District would need to look into alternatives for this assessment and any subsequent installation
services. The District would continue to rely solely on traditional utility sources for the procurement of electricity.
CHILDREN'S IMPACT STATEMENT:
No impact.
May 10, 2016 Contra Costa County Fire Protection District 10
RECOMMENDATION(S):
ACCEPT a report from the Fire Chief providing a status summary for ongoing Fire District activities and initiatives.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
At the request of the Contra Costa County Fire Board of Directors, the Fire Chief is providing a report on the status
and progress of the various District initiatives.
CHILDREN'S IMPACT STATEMENT:
No impact.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 05/10/2016 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Mary N. Piepho, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Jeff Carman, Fire Chief
925-941-3500
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: May 10, 2016
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
D.5
To:Board of Supervisors
From:Jeff Carman, Chief, Contra Costa County Fire Protection District
Date:May 10, 2016
Contra
Costa
County
Subject:Fire Chief's Report - May 10, 2016
May 10, 2016 Contra Costa County Fire Protection District 11
CLERK'S ADDENDUM
Speakers: Teagan Clive, resident of Rodeo. ACCEPTED the report. The Supervisors noted that the long-term
plans of the Fire Protection District are complex and cover many facilities. It has been several months since
review of the overall outlook has been discussed. Staff will bring to the Board an overall timeline of when
stations might be reopened, other facilities built or upgraded, and equipment purchased.
ATTACHMENTS
Fire Chief's Report _May 2016
May 10, 2016 Contra Costa County Fire Protection District 12
2010 Geary Road, Pleasant Hill, CA 94523-4619 ● (925) 941-3300 ● www.cccfpd.org
Contra Costa County Fire Protection District
May 10, 2016
TO: Board of Directors
FROM: Jeff Carman, Fire Chief
RE: Fire Chief’s Report
____________________________________________________________________________
The newly established ambulance transport program has completed its first quarter
of operation. The consolidation of the dispatch centers gives us the ability to reduce
call-transfer times which reduces overall response times. Further workflow
adjustments will occur on or about June 1 which will complete the transition in the
communication center.
In the first quarter, our ambulances responded to 18,632 incidents (204 incidents per
day). Of those incidents, there were 17,264 transports (189 per day).
The compliance rate has improved in all response zones as compared to 2015:
Zone A
(Richmond)
Zone B
(West)
Zone C
(Central)
Zone D
(East)
2015 Q4: 94.61% 93.32% 91.32% 92.84%
2016 Q1: 95.32% 94.75% 94.07% 94.33%
May 10, 2016 Contra Costa County Fire Protection District 13
Board of Directors
May 10, 2016
Page 2
Despite the improvements in all zones, the deployment model will include an
increase in ambulance hours for the next sixty (60) days to ensure compliance is
maintained as we adjust to additional changes in staffing and communications. At
the end of this period, we will reevaluate the data and adjust ambulance hours
accordingly.
Academy #49 will graduate on May 17 increasing District personnel by twenty (20)
firefighters. Many of these firefighters will fill existing vacancies, and the others will
provide the needed personnel to re-staff Engine 6 in Concord. Recruitment is
underway for Academy #50 which will begin in early fall. These recruits will fill
vacancies that are projected to occur as a result of retirements and the reopening of
Engine 16 in Lafayette.
The rebuilding of Fire Station 70 in San Pablo continues to progress. The City of San
Pablo has proposed a land swap which will allow us to build the new fire station
while our personnel remain in the existing station thereby eliminating the need to
secure temporary housing during construction. The new property is appropriately
situated in that we will be able to maintain efficient response times in West County.
The District has been selected by the California Office of Emergency Services
(CalOES) to participate in the new statewide deployment of hazardous materials
response teams. This program will provide the District with a fully-equipped
response apparatus and the necessary initial and refresher training for up to
seventeen (17) firefighters. The focus of the program is to offset the associated
hazards of transporting crude oil by rail. However, when called upon, the teams will
be used to respond to all forms of hazardous materials emergencies. While the
District is currently served by the Contra Costa Health Services Hazardous Materials
team, the new response teams will combine the capabilities of firefighting and
hazardous materials response resulting in the ability to provide a more robust
response in both the county and state. The total value of the award is approximately
$2 million, not including the refresher training which will be provided on an ongoing
basis.
The District recently hired two (2) new fire investigators to fill vacant positions which
are critical in maintaining the substantial workload of the Investigations division.
Between January 1 and April 30, 2016, the arson unit investigated 222 fires. Of
those fires, 151 were either confirmed arson or suspicious. As a result of the work of
our investigators, seven (7) adults and one (1) juvenile were arrested.
The District is currently in discussions with the City of Pinole and the Rodeo-
Hercules Fire District regarding a proposal that the District provide administrative
oversight for those fire agencies. With the retirement of both fire chiefs, the
possibility has arisen for a single chief officer to oversee the District’s west division,
Pinole Fire, and the Rodeo-Hercules Fire District as an opportunity to streamline
operations and provide for consistent policy, direction, and vision.
May 10, 2016 Contra Costa County Fire Protection District 14
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Fire Chief, or his designee, a
purchase order to American Medical Response West in an amount not to exceed $182,595 for ambulance dispatch
services provided during the month of January 2016.
FISCAL IMPACT:
100% Contra Costa County Fire Protection District EMS Transport Fund
BACKGROUND:
Effective January 1, 2016, the Contra Costa County Fire Protection District (District) became the exclusive operator
of emergency ambulance service within exclusive operating areas I, II, and V in Contra Costa County. The District
effectively provides emergency ambulance service through a subcontract with American Medical Response West
(AMR). Under the subcontract with AMR, the District provides ambulance dispatching services. The goal in having
one consolidated dispatch center for both fire and EMS calls was to reduce call processing time and, therefore, total
response time for emergency incidents. Additionally, for assuming the responsibility for ambulance dispatch,
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 05/10/2016 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Mary N. Piepho, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Lewis Broschard, Deputy Fire
Chief (925) 941-3501
I hereby certify that this is a true and correct copy of an action taken and entered on the
minutes of the Board of Supervisors on the date shown.
ATTESTED: May 10, 2016
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C.1
To:Contra Costa County Fire Protection District Board of Directors
From:Jeff Carman, Chief, Contra Costa County Fire Protection District
Date:May 10, 2016
Contra
Costa
County
Subject:Authorize Payment to AMR West for Ambulance Dispatch Services Provided in January 2016
May 10, 2016 Contra Costa County Fire Protection District 15
BACKGROUND: (CONT'D)
the District received a discount in the ambulance unit hour rate charged by AMR under the subcontract. In effect, the
unit hour rate was discounted by a pro rata hourly amount that represented AMR’s estimated annual cost to dispatch
ambulance units.
The transition from AMR dispatchers to District dispatchers was planned for January 1, 2016 (to coincide with the
District assuming the role of exclusive ambulance operator). However, as the Board may recall, the dispatch
transition was delayed from January 1 to February 1, 2016. Consequently, AMR continued to dispatch ambulance
resources out of its Sacramento Communications Center on behalf of the District during the month of January 2016.
The requested purchase order payment compensates AMR for its cost of providing dispatching services during
January 2016. Effective February 1, 2016, dispatching of ambulance units was fully transitioned to the District.
CONSEQUENCE OF NEGATIVE ACTION:
The District will not be able to compensate AMR for providing ambulance dispatching services during the month of
January 2016.
CHILDREN'S IMPACT STATEMENT:
No impact.
May 10, 2016 Contra Costa County Fire Protection District 16
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a Training Facility Use Agreement with the
Contra Costa Community College District to pay the Fire District in an amount not to exceed $35,000 for the use of
the Fire District Training Facility for the term of July 1, 2016 through June 30, 2017.
FISCAL IMPACT:
Cost savings of up to $35,000 for fiscal year 2016-17.
BACKGROUND:
Prior to fiscal year 2015-16, the Contra Costa County Fire Protection District (Fire District) allowed the Contra Costa
Community College District (College District) to use its training facility and equipment free of charge for Firefighter
I Academy courses.
In 2015 the Fire District and the College District agreed the College District should compensate the Fire District for
use of its training facility and equipment. This agreement enables a fee for usage arrangement between the Fire
District and the College District. Over the course of fiscal year 2016-17, the College District will pay the Fire
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 05/10/2016 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Mary N. Piepho, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Peter Marshall, Battalion Chief
(925) 941-3507
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes
of the Board of Supervisors on the date shown.
ATTESTED: May 10, 2016
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C.2
To:Board of Supervisors
From:Jeff Carman, Chief, Contra Costa County Fire Protection District
Date:May 10, 2016
Contra
Costa
County
Subject:Training Facility Use Agreement with Contra Costa Community College District for FY 2016-17
May 10, 2016 Contra Costa County Fire Protection District 17
BACKGROUND: (CONT'D)
District on an hourly basis, not to exceed $35,000, for the use of its training facility and equipment for Firefighter
I Academy courses. The agreement is modeled after the fiscal year 2015-16 agreement which was approved at the
April 12, 2016 meeting of the Fire Board of Directors.
CONSEQUENCE OF NEGATIVE ACTION:
The Fire District will be unable to collect revenue of up to $35,000 from the College District for training facility
usage for the term of July 1, 2016 through June 30, 2017.
CHILDREN'S IMPACT STATEMENT:
No impact.
ATTACHMENTS
Agreement
May 10, 2016 Contra Costa County Fire Protection District 18
1
TRAINING FACILITY USE AGREEMENT (2016-2017)
This Training Facility Use Agreement is dated July 1, 2016 (this “Agreement”), and is
entered into between the Contra Costa Community College District (“College District”), a
community college district existing under the laws of the State of California, and Contra Costa
County Fire Protection District, a fire protection district under the laws of the State of California
(“CCCFPD”).
RECITALS
A. The College District educates and trains students in a wide variety of instructional programs,
and has established a Fire Fighter Academy instructional program, pursuant to California
Education Code section 78015 (the “Program”). The Program has been approved by the
California Community Colleges Chancellor’s Office and the Program courses have been
approved by the College District’s curriculum committee.
B. CCCFPD has the facility, equipment, props, and resources necessary to provide a training
location for students enrolled in the College District’s Program.
C. The purpose of this Agreement is to permit the Program courses to be conducted at
CCCFPD’s training facility located at 2945 Treat Boulevard, Concord, California (the
“Training Facility”).
NOW, THEREFORE, the parties, for good and valuable consideration, the sufficiency of
which is acknowledged, agree as follows:
Section 1. COLLEGE DISTRICT OBLIGATIONS
(a) College District shall offer the Program courses set forth on Exhibit A attached hereto
and incorporated herein by this reference (the “Courses”). College District may cancel
the offering of any Course. If College District cancels a Course, it will provide notice to
CCCFPD in writing prior to the start date of the Course.
(b) College District shall ensure that the Courses meet all applicable requirements of the
California Education Code and Title 5 of the California Code of Regulations.
(c) College District will designate in writing to CCCFPD a College District employee (the
“Coordinator”) to support and communicate with CCCFPD concerning all Courses taught
at the Training Facility.
(d) College District shall provide the following services to students enrolled in each Course,
in accordance with the College District’s standards set forth in the College District’s
publications:
i. Recruitment of students;
ii. Placement testing;
May 10, 2016 Contra Costa County Fire Protection District 19
2
iii. Advising;
iv. Counseling;
v. Registration and enrollment of all students on College District-approved
registration forms;
vi. Maintenance of student rosters;
vii. Evaluation of student progress;
viii. Record keeping; and
ix. Withdrawal of students prior to course completion.
(e) For each semester, College District will provide CCCFPD with a Course schedule with
the dates and times that College District will be using the Training Facility, which must
be approved by CCCFPD in writing.
(f) Prior to each semester, College District will request use of the facilities and props set
forth on Exhibit B attached hereto and incorporated herein (“Equipment”), and make
payment therefor at the rates set forth on Exhibit B.
(g) College District shall repair any damage to the Training Facility or Equipment caused by
Instructors, the Coordinator, or Students during use of the Training Facility.
Section 2. CCCFPD OBLIGATIONS
(a) CCCFPD shall permit College District Course instructors (“Instructors”), the
Coordinator, and students enrolled in a Course (“Students”) to use the Training Facility
for the purpose of conducting and attending Courses from 5:30 p.m. to 10:00 p.m.
Monday through Friday, and 8:00 a.m.to 6:00 p.m. Saturday and Sunday during the term
of this Agreement.
(b) CCCFPD will permit College District Instructors, the Coordinator, and Students to have
access to the CCCFPD Equipment set forth on Exhibit B.
(c) For each Course, CCCFPD shall provide classroom and drill ground space at the Training
Facility.
Section 3. AREAS OF MUTUAL COOPERATION.
(a) CCCFPD and College District shall consult and cooperate regarding any changes in the
College District’s use of the Training Facility and Equipment.
(b) CCCFPD and College District will cooperate to ensure that all Equipment and materials
used in providing Course instruction under this Agreement conform to industry
recognized safety mandates and standards.
May 10, 2016 Contra Costa County Fire Protection District 20
3
Section 4. COLLEGE DISTRICT EMPLOYEE STATUS.
College District has the primary right to control and direct the Program and Course activities
being conducted at the Training Center. College District shall only permit the Coordinator,
Course Instructors, and Students access to the Training Center. Non-College District employees
shall not teach, lead or proctor any Course. CCCFPD has the right to control the use of the
Training Facility.
Section 5. PAYMENT.
(a) In consideration of CCCFPD’s provision of the Training Facilities and Equipment,
College District shall pay CCCFPD as set forth in this Section 5.
(b) The College District will pay for use of the Training Facilities and Equipment at the rates
set forth on Exhibit B. College District’s payments under this Agreement shall not
exceed $35,000.
(c) CCCFPD shall submit an invoice to the College District at the conclusion of each
semester for the Training Facilities and Equipment provided by CCCFPD pursuant to this
Agreement.
(d) College District will pay CCCFPD no later than 30 days after the date of the invoice.
Payments shall be sent to CCCFPD at its address in Section 7 (Notices).
(e) If for any reason this Agreement is terminated prior to the end of the Term, CCCFPD
shall submit a final invoice showing the costs owed by College District to CCCFPD.
College District will pay CCCFPD within 30 days of receipt of the final invoice.
(f) If College District disputes any invoice, then College District shall notify CCCFPD in
writing within thirty (30) days of receipt of the invoice. The CCCFPD Training Battalion
Chief and the College District Coordinator shall cooperate to resolve the dispute.
(g) Under no circumstances may CCCFPD charge Students any fees directly.
Section 6. HOLD HARMLESS AND INDEMNITY.
(a) CCCFPD shall defend, indemnify and hold harmless College District from CCCFPD’s
share of liability for damages, injury or death of or to any person or the property of any
person, caused by the negligence or willful of CCCFPD, its officers, agents or employees
in CCCFPD’s performance of this Agreement. CCCFPD’s obligations under this section
6(a) shall not apply to any claim, cost or liability caused in whole or in part by the
negligence or willful misconduct of College District. Under no circumstances shall
CCCFPD have any liability to College District or to any other person or entity, for
consequential or special damages, or for any damages based on loss of use, revenue,
profits or business opportunities arising from or in any way relating to CCCFPD’s
May 10, 2016 Contra Costa County Fire Protection District 21
4
performance under this Agreement. College District shall cooperate with CCCFPD in the
defense of any action required by this section.
(b) College District shall defend, indemnify and hold harmless CCCFPD from College
District’s share of liability for damages, injury or death of or to any person or the
property of any person, caused by the negligence or willful misconduct of College
District, its officers, agents or employees in College District’s performance of this
Agreement. College District’s obligations under this Section 6(b) shall not apply to any
claim, cost or liability caused in whole or in part by the negligence or willful misconduct
of CCCFPD. Under no circumstances shall College District have any liability to
CCCFPD or to any other person or entity, for consequential or special damages, or for
any damages based on loss of use, revenue, profits or business opportunities arising from
or in any way relating to College District’s performance under this Agreement. CCCFPD
shall cooperate with College District in the defense of any action required by this section.
Section 7. NOTICES.
All correspondence regarding this Agreement, including invoices, payments, and notices, shall
be directed to the following persons at the following addresses and telephone numbers:
CCCFPD:
Pete Marshall
Contra Costa County Fire Protection District
2945 Treat Boulevard
Concord, CA 94519
Tel.: (925) 383-5049
COLLEGE DISTRICT:
Contra Costa Community College District
500 Court Street
Martinez, CA 94553
Section 8. TERM AND TERMINATION.
(a) The term of this Agreement is for one year following the date first set forth above (the
“Term”), unless earlier terminated by either party as set forth in subsection (b) below.
(b) Either party may terminate this Agreement, without cause, by providing the other party
with ninety (90) days written notice.
Section 8. INSURANCE.
Each party shall, throughout the duration of this Agreement, maintain insurance (which may
include for the purpose of this section, self-insurance or coverage under a self-insurance pool) to
cover each of their respective interests related to their obligations under this Agreement
(including coverage for their employees and agents) including:
May 10, 2016 Contra Costa County Fire Protection District 22
(a) Commercial General Liability. Each Party shall have commercial general liability
coverage (with coverage at least as broad as ISO form CG 00 01 01 96) in an amount
not less than $1,000,000 per occurrence for general liability, bodily injury, personal
injury and property damage.
(b) Automobile Liability. Each Party shall have automobile liability coverage (with
coverage at least as broad as ISO form CA 00 01 07 97, for “any auto”) in an amount
not less than $1,000,000 per accident for bodily injury and property damage.
Section 9. NO THIRD PARTY BENEFICIARIES.
Nothing in this Agreement is intended, nor shall it be construed, to create rights inuring to the
benefit of third parties.
Section 10. ENTIRE AGREEMENT.
This Agreement contains the entire agreement between the parties concerning the subject matter
herein, and all prior understandings or agreements, oral or written, regarding this matter are
superseded. This Agreement shall not be modified except by written mutual agreement signed
by the parties.
Section 11. ASSIGNMENT.
Neither party may assign any right or interest in this Agreement without the prior written consent
of the other party.
CONTRA COSTA COUNTY FIRE CONTRA COSTA COMMUNITY
PROTECTION DISTRICT COLLEGE DISTRICT
By: By:
Name: Name:
Title: Title:
May 10, 2016 Contra Costa County Fire Protection District 23
EXHIBIT A
Fire Fighter Academy Program Course Offerings
College District will provide instruction for the following courses at the Training Facility:
1. Fire Technology 120
2. Fire Technology 107
May 10, 2016 Contra Costa County Fire Protection District 24
EXHIBIT B
Training Facility Fees
RESOURCE USED
HOURLY
RATE
HOURS
USED
FEE
AMOUNT
Classroom w/AV Equipment $45/hour $
Classroom w/o AV Equipment $35/hour $
Confined Space Area $60/hour $
DMV Driving Course $45/hour $
Disentanglement Area $40/hour $
Drill Grounds $40/hour $
Drill Tower $55/hour $
Drafting Pit $20/hour $
Orchard $30/hour $
Skid Pad - dry $40/hour $
Skid Pad - Wet $55/hour $
Training House $60/hour $
Training Facility Use Fee per
person
No charge $
Small office space No charge
Storage spaces for (1) Conex
Box, (1) Shed, and parking for
(1) Fire Engine
No charge
Diesel fuel invoiced at current
price as used
Market Rate
Miscellaneous Equipment:
Rescue 42s
Hydraulic Extrication Tools
Campus Training Props
Training Fire Engines
Training Ladders
$5,000/year $
May 10, 2016 Contra Costa County Fire Protection District 25
....................... $
....................... $
Total Fees ....... ....................... $
May 10, 2016 Contra Costa County Fire Protection District 26