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CALENDAR FOR THE BOARD OF COMMISSIONERS
BOARD CHAMBERS ROOM 107, COUNTY ADMINISTRATION BUILDING
651 PINE STREET
MARTINEZ, CALIFORNIA 94553-1229
CANDACE ANDERSEN, CHAIR
MARY N. PIEPHO, VICE CHAIR
JOHN GIOIA
KAREN MITCHOFF
FEDERAL D. GLOVER
FAY NATHANIEL
JANNEL GEORGE-ODEN
JOSEPH VILLARREAL, EXECUTIVE DIRECTOR, (925) 957-8000
PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO
AN ITEM THAT IS ON THE AGENDA, WILL BE LIMITED TO THREE (3) MINUTES.
The Board Chair may reduce the amount of time allotted per speaker at the beginning of each item
or public comment period
depending on the number of speakers and the business of the day.
Your patience is appreciated.
A closed session may be called at the discretion of the Board Chair.
Staff reports related to open session items on the agenda are also accessible on line at
www.co.contra-costa.ca.us.
ANNOTATED AGENDA & MINUTES
April 12, 2016
1:30 P.M. Convene and call to order.
CONSIDER CONSENT ITEMS: (Items listed as C.1 through C.2 on the following agenda ) -
Items are subject to removal from the Consent Calendar by request from any
Commissioner or on request for discussion by a member of the public. Items removed
from the Consent Calendar will be considered with the Discussion Items.
DISCUSSION ITEMS
D. 1 CONSIDER Consent Items previously removed.
There were no items removed from consent for discussion.
D. 2 PUBLIC COMMENT (3 Minutes/Speaker)
April 12, 2016 Contra Costa County Housing Authority 1
There were no requests to speak at Public Comment.
Closed Session
A. CONFERENCE WITH LABOR NEGOTIATORS (Govt. Code Section 54957.6(a))
1. Agency Negotiators: Fran Buchanan and Shaunesy Behrens
Employee Organizations: Public Employees Union, Local No. 1
2. Agency Negotiators: Fran Buchanan and Joseph Villarreal
Unrepresented Employees: All unrepresented agency management employees and all other
unrepresented agency employees
There were no reports from Closed Session.
ADJOURN IN MEMORY OF
Officer Donald Wyndom Pearman III,
Pittsburg Police Department
Margaret Gee, Executive Director,
Bay Area Local Initiatives Support Corporation
CONSENT ITEMS:
C.1 DENY claim filed by Latoya Berry.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Mary N. Piepho AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Fay Nathaniel ABSENT
Commissioner Jannel George-Oden AYE
C.2 APPROVE the recording of updated Declarations of Trust (DOT) for all public
housing developments in the Housing Authority's (HACCC) portfolio that are due
to expire or have expired.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Mary N. Piepho AYE
April 12, 2016 Contra Costa County Housing Authority 2
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Fay Nathaniel ABSENT
Commissioner Jannel George-Oden AYE
GENERAL INFORMATION
Persons who wish to address the Board of Commissioners should complete the form provided for
that purpose and furnish a copy of any written statement to the Clerk.
All matters listed under CONSENT ITEMS are considered by the Board of Commissioners to be
routine and will be enacted by one motion. There will be no separate discussion of these items
unless requested by a member of the Board or a member of the public prior to the time the
Commission votes on the motion to adopt.
Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair
calls for comments from those persons who are in support thereof or in opposition thereto. After
persons have spoken, the hearing is closed and the matter is subject to discussion and action by the
Board.
Comments on matters listed on the agenda or otherwise within the purview of the Board of
Commissioners can be submitted to the office of the Clerk of the Board via mail: Board of
Commissioners, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913; or via the
County’s web page: www.co.contracosta.ca.us, by clicking “Submit Public Comment” (the last
bullet point in the left column under the title “Board of Commissioners.”)
The County will provide reasonable accommodations for persons with disabilities planning to
attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at
(925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk,
Room 106. Copies of taped recordings of all or portions of a Board meeting may be purchased
from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925)
335-1900, to make the necessary arrangements.
Applications for personal subscriptions to the monthly Board Agenda may be obtained by calling
the Office of the Clerk of the Board, (925) 335-1900. The monthly agenda may also be viewed on
the County’s internet Web Page: www.co.contra-costa.ca.us
The Closed session agenda is available each month upon request from the Office of the Clerk of the
Board, 651 Pine Street, Room 106, Martinez, California, and may also be viewed on the County’s
Web Page.
AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings.
April 12, 2016 Contra Costa County Housing Authority 3
RECOMMENDATIONS
DENY claim filed by Latoya Berry.
BACKGROUND
*
FISCAL IMPACT
No fiscal impact.
Action of Board On: 04/12/2016 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Mary N. Piepho,
Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Jannel George-Oden,
Commissioner
ABSENT:Fay Nathaniel, Commissioner
Contact: Joellen Balbas
925-335-1906
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: April 12, 2016
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.1
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:April 12, 2016
Contra
Costa
County
Subject:Claim for the Housing Authority
April 12, 2016 Contra Costa County Housing Authority 4
CLERK'S ADDENDUM
ATTACHMENTS
Claim: L. Berry
April 12, 2016 Contra Costa County Housing Authority 5
April 12, 2016 Contra Costa County Housing Authority 6
April 12, 2016 Contra Costa County Housing Authority 7
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RECOMMENDATIONS
APPROVE the recording of updated Declarations of Trust (DOT) for all public housing developments in the Housing
Authority's (HACCC) portfolio that are due to expire or have expired.
BACKGROUND
The DOT is a legal instrument that grants the U.S. Department of Housing and Urban Development (HUD) an
interest in a public housing property. It provides public notice that the property must be operated in accordance with
all federal public housing requirements, including the requirement not to convey or otherwise encumber the property
unless expressly authorized by federal law and/or HUD.
The need for housing authorities (PHAs) to ensure a current DOT is recorded against all property that has been
acquired, developed, maintained or assisted with funds authorized by the U.S. Housing Act of 1937 (Act) is required
by the Act, HUD regulations and the Annual Contributions Contract (ACC), which is attached to HUD funding.
Notwithstanding this requirement, HUD has increasingly been finding that, in many instances, PHAs may be
unaware that the original DOT recorded against the property (at acquisition or development) has expired with the
repayment and/or forgiveness of development funds. However, if these developments have continued, and will
continue, to receive assistance under the Act, federal law requires that PHAs record current DOTs against them.
In addition to being an ongoing federal requirement, it is important for PHAs to maintain current DOTs against their
public housing properties for other reasons, including: (a) to ensure the accuracy of HUD subsidy calculations and
payments under the Operating Fund and Capital Fund; and (b) to expedite HUD’s processing and approvals
Action of Board On: 04/12/2016 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Mary N. Piepho,
Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Jannel George-Oden,
Commissioner
ABSENT:Fay Nathaniel, Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: April 12, 2016
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.2
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:April 12, 2016
Contra
Costa
County
Subject:Declarations of Trust Updates
April 12, 2016 Contra Costa County Housing Authority 14
BACKGROUND (CONT'D)
of other federal public housing programs (e.g., Capital Fund Finance Program (CFFP) and Operating Fund
Financing Program (OFFP) under Section 30 of the Act, mixed finance development under 24 CFR§ 941 Subpart
F, and dispositions under Section 18 of the Act).
In HACCC's case, ensuring that the DOTs are updated properly will help expedite the RAD disposition of all or
part of Las Deltas in North Richmond and will also ensure that future dispositions are not hung up due to the lack
of a current DOT. If the Board votes to approve this item, HACCC will submit updated DOTs to the County
Recorder's Office.
FISCAL IMPACT
There is no financial impact for the recording of the Declarations of Trusts for HACCC properties.
CONSEQUENCE OF NEGATIVE ACTION
Should the Board of Commissioners not approve the request to update the Declaration of Trusts for all public
housing developments, HUD may take whatever action it deems necessary and appropriate, including, but not
limited to, the following actions: (A) temporarily withhold cash payments pending correction of the deficiency by
the PHA; (B) disallow all or part of the cost of the activity or action not in compliance; (C) wholly or partly
suspend or terminate the current award for the PHA’s program; (D) require that some or all of the grant amounts
be remitted to HUD; (E) condition a future grant and elect not to provide future grant funds to the PHA until
appropriate actions are taken to ensure compliance; (F) withhold further awards for the program, or (G) take other
remedies that may be legally available.
CLERK'S ADDENDUM
ATTACHMENTS
Declarations of Trust
April 12, 2016 Contra Costa County Housing Authority 15
April 12, 2016 Contra Costa County Housing Authority 16
April 12, 2016 Contra Costa County Housing Authority 17
April 12, 2016 Contra Costa County Housing Authority 18
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