HomeMy WebLinkAboutMINUTES - 03082016 - FPD Complete Min PktCALENDAR FOR THE BOARD OF DIRECTORS
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET
MARTINEZ, CALIFORNIA 94553-1229
CANDACE ANDERSEN, CHAIR
MARY N. PIEPHO, VICE CHAIR
JOHN GIOIA
KAREN MITCHOFF
FEDERAL D. GLOVER
DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 335-1900
JEFF CARMAN, FIRE CHIEF
PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO
AN ITEM THAT IS ON THE AGENDA, WILL BE LIMITED TO THREE (3) MINUTES.
The Board Chair may reduce the amount of time allotted per speaker at the beginning of each item
or public comment period
depending on the number of speakers and the business of the day.
Your patience is appreciated.
A closed session may be called at the discretion of the Board Chair.
Staff reports related to open session items on the agenda are also accessible on line at
www.co.contra-costa.ca.us.
ANNOTATED AGENDA & MINUTES
March 8, 2016
Present: John Gioia, Director; Candace Andersen, Director; Mary N. Piepho, Director; Karen Mitchoff,
Director; Federal D. Glover, Director
Staff Present:David Twa, County Administrator
Jeff Carman, Fire Chief
1:30 P.M. Convene and call to order.
CONSIDER CONSENT ITEMS (Items listed as C.1 through C.1 on the following agenda) –
Items are subject to removal from Consent Calendar by request of any Director or on request
for discussion by a member of the public. Items removed from the Consent Calendar will
be considered with the Discussion Items.
DISCUSSION ITEMS
March 8, 2016 CCCFPD Official Minutes 1
D. 1 CONSIDER Consent Items previously removed.
There were no items removed from consent for discussion.
D. 2 PUBLIC COMMENT (3 Minutes/Speaker)
There were no requests to speak at Public Comment.
D.3 CONSIDER accepting a report from the Fire Chief providing a status summary for
ongoing Fire District activities and initiatives. (Jeff Carman, Fire Chief)
AYE: Director John Gioia, Director Candace Andersen, Director Mary N. Piepho,
Director Karen Mitchoff, Director Federal D. Glover
D.4 CONSIDER accepting a report updating the Contra Costa County Fire Protection
District's Capital Improvement Plan. (Jeff Carman, Fire Chief)
AYE: Director John Gioia, Director Candace Andersen, Director Mary N. Piepho,
Director Karen Mitchoff, Director Federal D. Glover
CONSENT ITEMS
C.1 APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a Purchase and
Sale Agreement in an amount not to exceed $385,000 with the Tiburon Fire Protection
District for the purchase of a 2006 Moose Boats fire boat dated March 8, 2016. (100%
CCCFPD Operating Fund)
AYE: Director John Gioia, Director Candace Andersen, Director Mary N. Piepho,
Director Karen Mitchoff, Director Federal D. Glover
GENERAL INFORMATION
The Board meets in its capacity as the Board of Directors of the Contra Costa County Fire
Protection District pursuant to Ordinance Code Section 24-2.402. Persons who wish to address the
Board of Directors should complete the form provided for that purpose and furnish a copy of any
written statement to the Clerk.
Any disclosable public records related to an open session item on a regular meeting agenda and
distributed by the Clerk of the Board to a majority of the members of the Board of Directors less
than 72 hours prior to that meeting are available for public inspection at 651 Pine Street, First
Floor, Room 106, Martinez, CA 94553, during normal business hours. All matters listed under
CONSENT ITEMS are considered by the Board of Directors to be routine and will be enacted by
one motion. There will be no separate discussion of these items unless requested by a member of
the Board or a member of the public prior to the time the Commission votes on the motion to
adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the
Chair calls for comments from those persons who are in support thereof or in opposition thereto.
After persons have spoken, the hearing is closed and the matter is subject to discussion and action
March 8, 2016 CCCFPD Official Minutes 2
by the Board. Comments on matters listed on the agenda or otherwise within the purview of the
Board of Directors can be submitted to the office of the Clerk of the Board via mail: Contra Costa
County Fire Protection District Board of Directors, 651 Pine Street Room 106, Martinez, CA
94553; by fax: 925-335-1913.
The District will provide reasonable accommodations for persons with disabilities planning to
attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at
(925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk,
Room 106. Copies of recordings of all or portions of a Board meeting may be purchased from the
Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make
the necessary arrangements. Applications for personal subscriptions to the Board Agenda may be
obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The Board of Directors’
agenda and meeting materials are available for inspection at least 96 hours prior to each meeting at
the Office of the Clerk of the Board, 651 Pine Street, Room 106, Martinez, California.
Subscribe to receive to the weekly Board Agenda by calling the Office of the Clerk of the Board,
(925) 335-1900 or using the County's on line subscription feature at the County’s Internet Web
Page, where agendas and supporting information may also be viewed:
www.co.contra-costa.ca.us
ADVISORY COMMISSION
The Contra Costa County Fire Protection District Advisory Fire Commission is scheduled to meet
next on Monday, April 11, 2016 at 7:00 p.m. at the District Training Center, 2945 Treat Blvd.,
Concord, CA 94518.
AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings.
Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order):
The Contra Costa County Fire Protection District has a policy of making limited use of acronyms,
abbreviations, and industry-specific language in its Board of Supervisors meetings and written
materials. Following is a list of commonly used language that may appear in oral presentations and
written materials associated with Board meetings:
AB Assembly Bill
ABAG Association of Bay Area Governments
ACA Assembly Constitutional Amendment
ADA Americans with Disabilities Act of 1990
AFSCME American Federation of State County and Municipal Employees
ARRA American Recovery & Reinvestment Act of 2009
BAAQMD Bay Area Air Quality Management District
BART Bay Area Rapid Transit District
March 8, 2016 CCCFPD Official Minutes 3
BayRICS Bay Area Regional Interoperable Communications System
BGO Better Government Ordinance
BOC Board of Commissioners
CALTRANS California Department of Transportation
CAER Community Awareness Emergency Response
CAL-EMA California Emergency Management Agency
CAO County Administrative Officer or Office
CBC California Building Code
CCCPFD (ConFire) Contra Costa County Fire Protection District
CCHP Contra Costa Health Plan
CCTA Contra Costa Transportation Authority
CCRMC Contra Costa Regional Medical Center
CCWD Contra Costa Water District
CFC California Fire Code
CFDA Catalog of Federal Domestic Assistance
CEQA California Environmental Quality Act
CIO Chief Information Officer
COLA Cost of living adjustment
ConFire (CCCFPD) Contra Costa County Fire Protection District
CPA Certified Public Accountant
CPF – California Professional Firefighters
CPI Consumer Price Index
CSA County Service Area
CSAC California State Association of Counties
CTC California Transportation Commission
dba doing business as
EBMUD East Bay Municipal Utility District
ECCFPD East Contra Costa Fire Protection District
EIR Environmental Impact Report
EIS Environmental Impact Statement
EMCC Emergency Medical Care Committee
EMS Emergency Medical Services
et al. et alii (and others)
FAA Federal Aviation Administration
FEMA Federal Emergency Management Agency
FTE Full Time Equivalent
FY Fiscal Year
GIS Geographic Information System
HCD (State Dept of) Housing & Community Development
HHS (State Dept of ) Health and Human Services
HOV High Occupancy Vehicle
HR Human Resources
HUD United States Department of Housing and Urban Development
IAFF International Association of Firefighters
ICC International Code Council
IFC International Fire Code
Inc. Incorporated
IOC Internal Operations Committee
March 8, 2016 CCCFPD Official Minutes 4
ISO Industrial Safety Ordinance
JPA Joint (exercise of) Powers Authority or Agreement
Lamorinda Lafayette-Moraga-Orinda Area
LAFCo Local Agency Formation Commission
LLC Limited Liability Company
LLP Limited Liability Partnership
Local 1 Public Employees Union Local 1
Local 1230 Contra Costa County Professional Firefighters Local 1230
MAC Municipal Advisory Council
MBE Minority Business Enterprise
MIS Management Information System
MOE Maintenance of Effort
MOU Memorandum of Understanding
MTC Metropolitan Transportation Commission
NACo National Association of Counties
NEPA National Environmental Policy Act
NFPA National Fire Protection Association
OES-EOC Office of Emergency Services-Emergency Operations Center
OPEB Other Post Employment Benefits
OSHA Occupational Safety and Health Administration
PARS Public Agencies Retirement Services
PEPRA Public Employees Pension Reform Act
RFI Request For Information
RFP Request For Proposal
RFQ Request For Qualifications
SB Senate Bill
SBE Small Business Enterprise
SEIU Service Employees International Union
SUASI Super Urban Area Security Initiative
SWAT Southwest Area Transportation Committee
TRANSPAC Transportation Partnership & Cooperation (Central)
TRANSPLAN Transportation Planning Committee (East County)
TRE or TTE Trustee
TWIC Transportation, Water and Infrastructure Committee
UASI Urban Area Security Initiative
UCOA United Chief Officers Association
vs . versus (against)
WAN Wide Area Network
WBE Women Business Enterprise
WCCTAC West Contra Costa Transportation Advisory Committee
March 8, 2016 CCCFPD Official Minutes 5
RECOMMENDATION(S):
ACCEPT a report from the Fire Chief providing a status summary for ongoing Fire District activities and initiatives.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
At the request of the Contra Costa County Fire Board of Directors, the Fire Chief is providing a report on the status
and progress of the various District initiatives.
CONSEQUENCE OF NEGATIVE ACTION:
The report will not be formally accepted by the Board of Directors.
CHILDREN'S IMPACT STATEMENT:
No impact.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 03/08/2016 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Mary N. Piepho, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Jeff Carman,
925-941-3318
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: March 8, 2016
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
D.3
To:Board of Supervisors
From:Jeff Carman, Chief, Contra Costa County Fire Protection District
Date:March 8, 2016
Contra
Costa
County
Subject:Fire Chief's Report - March 8, 2016
March 8, 2016 CCCFPD Official Minutes 6
ATTACHMENTS
Fire Chief's Report - March 8,
2016
March 8, 2016 CCCFPD Official Minutes 7
March 8, 2016
TO: Board of Directors
FROM: Jeff Carman, Fire Chief
RE: Fire Chief’s Report
____________________________________________________________________________
• The Ambulance Transport Program is consistently progressing. We are
averaging about 200 transports per day. We have resolved most of the
anticipated technology issues that occurred when we first switched dispatching
responsibility from AMR’s dispatch center to our regional communications center.
The City of Richmond is now able to request ambulance service electronically,
rather than verbally; and the data connections between the EMS agency and our
communications center are in the final stages of completion.
• The 21 firefighter recruits of Academy #49 continue to advance toward an
anticipated May graduation date. A portion of the graduates will fill existing
vacancies, and the remainder will staff Squad 70 in San Pablo, Engine 6 in
Concord and Engine 16 in Lafayette.
• In February, the District awarded 25-year service pins to Captain Kevin Prescott
and Firefighter-Paramedic Herbert Chang, and we thank them for their service to
the citizens of Contra Costa County.
• The Fire District continues to work with the East Contra Costa Fire Protection
District to assist them as much as possible during their struggle with scarce
resources. In an effort to balance the use of resources by both districts, when
fire resources are already committed, EMS calls in East County are often
responded to by ambulance alone.
• In the last 60 days, the Fire District responded to two significant hazardous
materials incidents. Although both of these incidents had positive outcomes, the
events have prompted the District and the County Hazardous Materials Division
to meet and discuss options that would enhance emergency operations between
the two agencies.
• The Fire District continues to proceed with the rebuilding of Fire Station 16 in
Lafayette. On February 26, the geotechnical engineer completed a survey on the
slab and the soil below the slab and expects to report her findings by mid-March.
March 8, 2016 CCCFPD Official Minutes 8
• Plans for the demolition and reconstruction of Fire Station 70 continue to move
forward as a joint effort of the Fire District and the City of San Pablo. During the
week of February 22, a draft funding agreement was prepared by County
Counsel and delivered to the City, and we are awaiting the City’s response. The
District is also proceeding with the selection of an architect for the project.
• At the February meeting of the Board, the Fire District was tasked to report back
in March regarding any impact the removal of the two-person squads may have
had on the EMS system. Unfortunately, due to a series of technological issues
surrounding the transfer of ambulance dispatch from Sacramento to the District,
we are not yet able to produce a report. We respectfully request your patience
and understanding and expect to return to the Board in April with our first quarter
report on the Ambulance Transport Program and a report on the Squad Program.
March 8, 2016 CCCFPD Official Minutes 9
RECOMMENDATION(S):
ACCEPT a report updating the Contra Costa County Fire Protection District's Capital Improvement Plan.
FISCAL IMPACT:
Approval of the Capital Improvement Plan (CIP) is not binding; it is intended to be a forecast of known and
anticipated capital projects that will require appropriations for construction, planning, or acquisition. Appropriation
requests for projects identified in the CIP will be approved by the Board of Directors through the annual budget
approval process. The CIP update outlines a plan for future capital expenditures, but those projects will be reviewed
again individually before the District undertakes them.
District capital projects can be funded using general funds, restricted funds, or a combination of both. In addition,
certain projects may require the use of financial instruments, such as a lease-purchase agreement, to fund them (e.g.,
large construction projects or heavy fire apparatus acquisition).
The District currently has approximately $4 million in restricted capital funds. Additional funding for capital
improvement projects may be available in the general operating fund. The District's general operating
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 03/08/2016 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Mary N. Piepho, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Lewis Broschard, Deputy Fire
Chief (925) 941-3501
I hereby certify that this is a true and correct copy of an action taken and entered on the
minutes of the Board of Supervisors on the date shown.
ATTESTED: March 8, 2016
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
D.4
To:Contra Costa County Fire Protection District Board of Directors
From:Jeff Carman, Chief, Contra Costa County Fire Protection District
Date:March 8, 2016
Contra
Costa
County
Subject:Capital Improvement Plan Update
March 8, 2016 CCCFPD Official Minutes 10
FISCAL IMPACT: (CONT'D)
fund is typically used for small to medium maintenance and construction projects. In addition, the City of San
Pablo recently committed $2 million towards the reconstruction of Fire Station 70.
BACKGROUND:
The District's Capital Improvement Plan (CIP) was last updated in 2010. The CIP is a required document to
support the ongoing collection of development impact fees, which are collected in the cities of Pittsburg and
Antioch, as well as the unincorporated County areas served by the District. In addition, the CIP is a foundation for
the justification, revision, and updating of these development impact fees. The CIP will also be used as a basis for
the development of Community Facilities Districts (CFD) where new development is being proposed and
additional infrastructure or staffing is needed to mitigate the impacts of new development.
The District is coming out of a period where significant maintenance and capital projects were deferred, the
replacement of apparatus and capital equipment was delayed, and the ability to participate in proactive energy
saving solutions, such as the installation of solar equipment, was not possible. This revision includes the known
capital projects needed or anticipated due to development, growth, changes in service delivery areas or methods,
replacement of aging or obsolete apparatus or facilities, and significant maintenance or remodel of facilities for
other uses or due to age.
The CIP has new meaning in the current and future fiscal environment where infrastructure maintenance,
modernization, and efficiency is recognized as a priority with respect to sustaining emergency service delivery.
As we continue surveying existing facilities, apparatus replacement needs, and other capital-related projects into
the next fiscal year, the CIP will be updated to reflect current and future needs.
CONSEQUENCE OF NEGATIVE ACTION:
The update to the CIP is necessary to remain in compliance with laws pertaining to the establishment and
continued use of development impact fees. In addition, a current CIP is necessary to begin the process of
developing a community facilities district program, as well as the process of developing a revised development
impact fee program. Without a current CIP, the District would not be able to move forward with the revision of
current development impact fees or the creation of a community facilities district.
CHILDREN'S IMPACT STATEMENT:
No impact.
ATTACHMENTS
CCCFPD Capital Improvement Plan FY15/16-FY19/20
March 8, 2016 CCCFPD Official Minutes 11
March 8, 2016 CCCFPD Official Minutes 12
March 8, 2016 CCCFPD Official Minutes 13
March 8, 2016 CCCFPD Official Minutes 14
March 8, 2016 CCCFPD Official Minutes 15
March 8, 2016 CCCFPD Official Minutes 16
March 8, 2016 CCCFPD Official Minutes 17
March 8, 2016 CCCFPD Official Minutes 18
March 8, 2016 CCCFPD Official Minutes 19
March 8, 2016 CCCFPD Official Minutes 20
March 8, 2016 CCCFPD Official Minutes 21
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RECOMMENDATION(S):
APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a Purchase and Sale Agreement in an amount
not to exceed $385,000 with the Tiburon Fire Protection District for the purchase of a 2006 Moose Boats fire boat
dated March 8, 2016.
FISCAL IMPACT:
$385,000. This is a planned purchase; funds were allocated for the acquisition of a fire boat in the Recommended and
Final Special District Budget for FY 2015-16.
BACKGROUND:
The Contra Costa County Fire Protection District (District) has substantial exposure to waterways and yet does not
own a fully functional fire boat that can both execute water rescues and pump water to fight fires in refinery, marina,
and dock areas.
The Tiburon Fire Protection District possesses a 2006 Moose Boats M2-35 fire and rescue boat that will meet the
needs of the District. Moose Boats fire and rescue vessels are designed for emergency response. The used 750 GPM
rated 35 foot vessel is an all aluminum catamaran powered by twin 380 hp Cummins diesel engines coupled to twin
Hamilton 292 water
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 03/08/2016 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Mary N. Piepho, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Jeff Carman, Fire Chief
(925) 941-3500
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of
the Board of Supervisors on the date shown.
ATTESTED: March 8, 2016
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: , Deputy
cc:
C.1
To:Contra Costa County Fire Protection District Board of Directors
From:Jeff Carman, Chief, Contra Costa County Fire Protection District
Date:March 8, 2016
Contra
Costa
County
Subject:Purchase of Fire Boat
March 8, 2016 CCCFPD Official Minutes 43
BACKGROUND: (CONT'D)
jets. It has a maximum speed of 35 knots, a cruising speed of 28 knots, and a range of 250 nautical miles. In addition
to fire fighting capabilities, the boat is also equipped for advanced life support. Once in service the fire boat will be
used for fire fighting, search and rescue, and patient transport.
The District allocated $400,000 in the current year budget for the acquisition of a fire boat. A new vessel would have
a substantially higher acquisition cost. The Tiburon FPD vessel has been inspected and is fully functional.
CONSEQUENCE OF NEGATIVE ACTION:
The District will continue to have substantial exposure to water way incidents and will continue to rely on assistance
from other agencies when significant incidents occur. Delays in receiving assistance from neighboring agencies may
result in negative outcomes.
CHILDREN'S IMPACT STATEMENT:
No impact.
March 8, 2016 CCCFPD Official Minutes 44